HomeMy WebLinkAbout2008-09-29-Meeting Agenda
Engineering Services Committee Meeting Committee Room- 9/29/2008- 1:30 PM
ENGINEERING SERVICES
1. Approve award of a “Daily Rate for Equipment & Personnel” contract for
Fort Gordon to Jeffery Harris Trucking, Inc. in the amount of $400,000 for
water and wastewater lines replacement.
Attachments
2. Motion to approve an Option for the purpose of acquiring a Right-of-Way
between Masood Ahmed and Mohammad A. Masroor, as owners, and
Augusta, Georgia, as optionee, in connection with the Alexander Drive
Project, 0.013 acre (587.04 sq. ft) in fee and 0.006 acre (259.95 sq. ft.) of
permanent construction & maintenance easement from the property located
at 2813 Brickrun Way at a purchase price of $28,600.00.
Attachments
3. Motion to approve an option for the purpose of acquiring a Right-of-Way
between Raymond T. Rufo Living Trust, as owner, and Augusta, Georgia,
as optionee, in connection with the Alexander Drive Project, for 0.149
(6,486.49 sq. ft.) in fee and 0.067 acre (2,923.98 sq. ft.) of permanent
construction and maintenance easement from the property located at 1098
Alexander Drive at a purchase price of $70,000.00.
Attachments
4. Approve funding to W.R. Toole Engineers, Inc. in the amount of
$382,057.00 for the fee associated with designing the Water Distribution
System at Gate 4 project.
Attachments
5. Approve purchase of 30 benches for Centennial Plaza from the low bidder,
Peach State Amenities of Atlanta, in response to Bid Item 08-171 in the
amount of $32,940 to be funded by Urban SPLOST, Phase III.
Attachments
6. Approve Change Order #1 to the existing contract with W.K. Dickson for
additional engineering services in the areas of design and engineering
through construction for the replacement of the existing 36-inch sanitary
sewer main located in 6th Street and additional engineering services for
providing closed circuit television inspection of the Main Interceptor.
Attachments
7. Motion to authorize condemnation to acquire title of a portion of property,
designated as Doug Barnard Parkway 16 inch Water Main Project, 1413
Doug Barnard Parkway for permanent and temporary construction
easements.
Attachments
8. Motion to authorize condemnation to acquire title of a portion of property, Attachments
designated as Project Parcel 22, 114 Morehead Drive, for a Right-of-Way,
permanent easement and one temporary driveway easement.
9. Accept and award bid in amount of $97,900 to low bidder, L-J, Inc. to
repair/replace defective sidewalk slabs and place wheelchair ramps on
Broad Street.
Attachments
10. Motion to authorize the Mayor or Mayor Pro Tem to sign an
Encroachment Permit Agreement to allow certain encroachments into the
Right-of-Way of Starnes Street from subject lots.
Attachments
11. Approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering and Augusta Utilities
Departments for Grandwood Estates, Phase I.
Attachments
12. Approve proposals from Georgia Power and AT&T for relocation of
existing utility services at the Judicial Center Site.
Attachments
13. Motion to approve execution of a contract with TVS Associates, Inc. for
architectural and engineering design consulting services associated with
the new TEE Center.
Attachments
14. Authorize Augusta Utilities Department to name the new administration
and filter building at the Highland Ave. Water Treatment Plant in honor of
Alfred T. Griffin, Sr.
Attachments
15. Approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering and Augusta Utilities
Departments for Southampton Section 4-A.
Attachments
16. Approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering and Augusta Utilities
Departments for Southampton Section Four-B and Section Five.
Attachments
17. Approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering and Augusta Utilities
Departments for Southampton Section One.
Attachments
18. Approve purchase of hardware and implementation of Utilities Warehouse
Inventory Bar Code Scanning Software.
Attachments
19. Approve the deeds of dedication and road resolutions submitted by the
Engineering and Augusta Utilities Departments for Walton Hills
Subdivision, Section 8, Phase I.
Attachments
www.augustaga.gov
20. Approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering and Augusta Utilities
Departments for Walton Hills Subdivision Section 9.
Attachments
Engineering Services Committee Meeting
9/29/2008 1:30 PM
“Daily Rate for Equipment & Personnel” Contract for Fort Gordon
Department:Augusta Utilities Department
Caption:Approve award of a “Daily Rate for Equipment & Personnel” contract for
Fort Gordon to Jeffery Harris Trucking, Inc. in the amount of $400,000 for
water and wastewater lines replacement.
Background:The Augusta Utilities Department is responsible for the renewal and
replacement of water and wastewater lines at Fort Gordon as outlined in the
Privatization contract awarded September 28, 2007. The requirement is to
replace deteriorated and non-functioning water and sewer pipes identified in
the Privatization contract on a scheduled and as needed basis. An AUD
contract is needed at the site for continuous and flexible usage to meet
normal and urgent repairs. The “daily rate” contract Bid item 08-150 was
prepared for the requirement, advertised and bids open July 8, 2008.
Analysis:AUD reviewed the contractors’ submitted bids for executing the contract
water and wastewater piping renewal and replacement requirements. The
lowest “daily rate” bid of $1,928.04 to supply the required equipment and
manpower for the work was submitted by Jeffery Harris Trucking, Inc.
AUD met with the contractor and assured that there was a clear
understanding of contract requirements. AUD recommends awarding the
contract in the amount of $400,000 to accomplish the described work at the
“daily rate” submitted.
Financial Impact:Approximately $400,000 from the Fort Gordon Renewal and Extension
funds 507043410-5425110 / 80600040-5425110 would be used to pay for
the renewal and replacement of the water/wastewater distribution lines.
Alternatives:There is no reasonable alternative.
Recommendation:Approve award of the “Daily Rate for Equipment & Personnel” contract to
Jeffery Harris Trucking, Inc. for $400,000.
Funds are Available in
the Following
Accounts:
507043410-5425110 / 80600040-5425110
REVIEWED AND APPROVED BY:Cover Memo
Item # 1
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
9/29/2008 1:30 PM
Acquisition of Right-of-Way and Easement Masood Ahmed and Mohammad A. Masroor
Department:Attorney
Caption:Motion to approve an Option for the purpose of acquiring a Right-of-Way
between Masood Ahmed and Mohammad A. Masroor, as owners, and
Augusta, Georgia, as optionee, in connection with the Alexander Drive
Project, 0.013 acre (587.04 sq. ft) in fee and 0.006 acre (259.95 sq. ft.) of
permanent construction & maintenance easement from the property located
at 2813 Brickrun Way at a purchase price of $28,600.00.
Background:The property owner has agreed to convey a certain right-of-way and
easement to Augusta, Georgia, for the Alexander Drive project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the motion to approve the purchase of the referenced property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are Available in
the Following
Accounts:
323041110-5411120 296823215–5411120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 2
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Attachment number 1
Page 2 of 2
Item # 2
Engineering Services Committee Meeting
9/29/2008 1:30 PM
Acquisition of Right-of-Way and Easement Raymond T. Rufo Living Trust
Department:Attorney
Caption:Motion to approve an option for the purpose of acquiring a Right-of-Way
between Raymond T. Rufo Living Trust, as owner, and Augusta, Georgia, as
optionee, in connection with the Alexander Drive Project, for 0.149
(6,486.49 sq. ft.) in fee and 0.067 acre (2,923.98 sq. ft.) of permanent
construction and maintenance easement from the property located at 1098
Alexander Drive at a purchase price of $70,000.00.
Background:The property owner has agreed to convey a certain Right-of-Way and
easement to Augusta, Georgia for the Alexander Drive Project, Project
Parcel 3 (Tax Map 013-3, Parcel 011-02), GDOT Project No. STP-0001-00
(794), ARC Project No.: 323-04-296823215 located at 1098 Alexander
Drive.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the motion to approve the purchase of the referenced property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are Available in
the Following
Accounts:
Alexander Drive Project 323041110-5411120 296823215-5411120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Engineering Services Committee Meeting
9/29/2008 1:30 PM
Award engineering design contract for Augusta Utilities Department project Extension to the Water Distribution
System at Gate 4
Department:Augusta Utilities Department
Caption:Approve funding to W.R. Toole Engineers, Inc. in the amount of
$382,057.00 for the fee associated with designing the Water Distribution
System at Gate 4 project.
Background:The objective of the Extension to the Water Distribution System at Gate 4 is
to extend a new water main into Fort Gordon to improve water supply and
provide redundancy in the Fort Gordon service area. The project will extend
a new 18” water main along Willis Foreman Road from the Lace Road
Intersection to Fort Gordon’s Gate 4. The proposed water main will then
extend along Mirror Lake Road within Fort Gordon to a point of connection
in the proximity of Lane Avenue. The main will then have a new 12” main
extend west from the intersection of Range Road and N. Range Road within
Fort Gordon to the intersection of 13th Street and N. Range Road. The work
to complete this project will include a new pumping station and
approximately 33,000 linear feet of both 12” and 18” water main pipe.
Analysis:Augusta Utilities Department evaluated W.R. Toole Engineering’s proposal
for engineering services to design the Extension to the Water Distribution
System at Gate 4 Project. The proposal was considered fair and reasonable
to accomplish the project.
Financial Impact:The amount submitted for the design of this project was $382,057.00. These
funds are available from the following account: 507043410-5212115 /
88880067-5212115
Alternatives:1. Reject the award of the engineering contract, which would delay the
design of the project and the construction of the Water Distribution System
at Gate 4 Project. 2. Award the engineering contract to W.R. Toole
Engineers, Inc. to design the Water Distribution System at Gate 4 Project.
Recommendation:It is recommended that the fee for designing the Water Distribution System
at Gate 4 Project be approved at $382,057.00
Funds are Available in
the Following
Accounts:
$382,057.00 from account 507043410-5212115 / 88880067-5212115
Cover Memo
Item # 4
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
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Engineering Services Committee Meeting
9/29/2008 1:30 PM
Award Purchase of Benches for Centennial Plaza
Department:Public Services Department - Facilities Management Division
Caption:Approve purchase of 30 benches for Centennial Plaza from the low bidder,
Peach State Amenities of Atlanta, in response to Bid Item 08-171 in the
amount of $32,940 to be funded by Urban SPLOST, Phase III.
Background:Centennial Plaza, in the 700 block of Broad Street, was initially constructed
with wood benches installed that followed the curvature of the concrete
planter walls. Deterioration and vandalism through the years resulted in
removal of most of the benches.
Analysis:Peach State Amenities is the lowest responsive bidder. The $1,098 unit price
bid allows for the purchase of 30 benches. These proposed benches are steel,
have proven to be reasonably resistant to vandalism at the Riverwalk, and
will be equipped with a center armrest dividing the seat area into two
smaller sections.
Financial Impact:The cost of the purchase is $32,940. Funds are available in Urban SPLOST,
Phase III, Account #327041110/296812501.
Alternatives:1. Approve purchase of 30 benches for Centennial Plaza from the low
bidder, Peach State Amenities of Atlanta, in response to Bid Item 08-171 in
the amount of $32,940 to be funded by Urban SPLOST, Phase III. 2. Do not
approve the purchase.
Recommendation:#1. Approve purchase of 30 benches for Centennial Plaza from the low
bidder, Peach State Amenities of Atlanta, in response to Bid Item 08-171 in
the amount of $32,940 to be funded by Urban SPLOST, Phase III.
Funds are Available in
the Following
Accounts:
Funds are available in Urban SPLOST, Phase III for Centennial Plaza,
Account #327041110/296812501.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Cover Memo
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Engineering Services Committee Meeting
9/29/2008 1:30 PM
Change Order #1 for the Spirit Creek Interceptor Evaluation Study
Department:Augusta Utilities Department
Caption:Approve Change Order #1 to the existing contract with W.K. Dickson for
additional engineering services in the areas of design and engineering
through construction for the replacement of the existing 36-inch sanitary
sewer main located in 6th Street and additional engineering services for
providing closed circuit television inspection of the Main Interceptor.
Background:The Spirit Creek Interceptor Evaluation Study involves the study of the 4th,
5th, and 6th street's sewer system to identify the combination of storm sewer
and sanitary sewer. During this study, a pipe failure was discovered. This
failure is to a 36-inch brick sanitary sewer main that runs parallel to the
Norfolk Southern train railways. The recommendation is for W. K. Dickson
to design a plan to replace the failed section of sewer main. and provide
engineering services during the construction of the project. This task will
replace the failed section with the least impact to the railway and the general
public. This project is a recognized emergency by Augusta Utilities
Department due to the potential hazards that can be caused due to existing
failures as well any potential failures that can arise from continued neglect
to solve the problem as identified. In addition Augusta Utilities Department;
recommends W.K. Dickson to provide services to inspect the Main
Interceptor between Dan Bowles Rd and the Wastewater Treatment Plant
using closed circuit television to identify problems within that section. By
allowing this portion to be added under the current contract it will reduce
the startup cost for the additional closed circuit television inspections
Analysis:Approving this change order will adjust the initial contract amount of
$125,000.00 to include the amount for the engineering design services and
construction coordination services for the replacement of the failed main and
closed circuit television inspection of the Main Interceptor in accordance
with WKD's 1st and 2nd proposals to the initial contract.
Financial Impact:$ 81,910.00 is the amount of the required for the services of W.K. Dickson.
The task of engineering the design to replace the failed sewer main is
$38,000.00 and the task to conduct the closed circuit television monitoring
being $43,910.00
Alternatives:Disapprove this change order and risk delays replacing an identified failure
to the sanitary sewer infrastructure.
Recommendation:
Approve Change Order #1 in the amount of $81,910.00 to W. K. Dickson on
the Spirit Creek Interceptor Evaluation Study Project RFQ, for design of the
Cover Memo
Item # 6
new sewer main which will replace the failed section of sewer main and the
video inspection of the Main Interceptor using closed circuit television .
Funds are Available in
the Following
Accounts:
$81,910.00 from account 507043420/5212115- 80600040/5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
1450 Greene Street
Suite 225
Augusta, GA 30901
Tel. 706.722.3479
Fax 706.722.6773
www.wkdickson.com Transportation Water Resources Urban Development Geomatics
September 18, 2008
Mr. Jerry Delaughter
Assistant Director - Engineering Division
Augusta Utilities Department
360 Bay Street, Suite 180
Augusta, Georgia 30901
RE: First Amendment to Contract
6th Street Emergency Sewer Replacement
WKD Project No. 70522.00.AG
Dear Jerry:
Currently W.K. Dickson & Co., Inc. (WKD) is under contract with Augusta Utilities Department (AUD)
to provide professional services for the sewer evaluation of the above referenced project. Our contract
had a provision for WKD to provide design and construction administration services as additional
services.
REASON FOR THE ADDITIONAL SERVICES
The Utility Department is experiencing pipe failures of a 36-inch brick arch sewer pipe in the
downtown area along 6th Street with the most recent failure occurring five feet off the main train track
just north of Fenwick Street. The existing main is an old 36-inch brick arch pipe that is located on the
east side of the railroad track with the offset varying from 8 feet at Telfair Street and zero feet (crossing
under the tracks) just north of Walton Way. The main is approximately 4 to 5 feet deep. On July 23,
2008, Wes Byne called a meeting to discuss the repairs to the sewer main starting from Walton Way to
Telfair Street. Mr Byne asked WKD to prepare a recommendation on replacing the main and develop
an estimate of the construction costs.
RECOMMENDATIONS
After further investigation after the July 23rd meeting, WKD recommends that the 36-inch sewer main
be replaced in its current location. We have attached conceptual plans showing the proposed repairs
to the sewer main along with an estimated construction cost.
SCOPE OF SERVICES
WK Dickson will assist Augusta Utility Department by performing the engineering and construction
administration services to coordinate the replacement of the 36-inch sewer pipe. Below you will find
the specific work items associated with this amendment and the associated fees and responsibilities.
Attachment number 1
Page 1 of 5
Item # 6
Mr. Jerry Delaughter
September 18, 2008
Page 2 of 5
A. DESIGN SURVEYS AND MAPPING
WK Dickson (WKD) proposes to complete field surveys (both topographic and physical) and related
mapping for the proposed sewer pipe repair. Work in this phase will include the following:
Establishing horizontal and vertical control for the proposed improvements.
Survey physical and topographical conditions of the proposed pipe replacement.
Develop construction strategies for the replacement of the pipe working with AUD, the
County s Engineering Department, the Railroad, and Atlanta Gas and Light.
B. UTILITY LOCATION
WKD will locate visible above ground and subsurface utilities that are fifteen feet (15 ) either side of
proposed pipe trench. We will attempt to locate underground utilities such as water, sewer, and
Stormwater with the assistance of Augusta Utilities Department and will map other underground
utilities (such as gas, telephone, cable and power) as marked in the field by Georgia One Call, a utility
location firm.
C. ENGINEERING DESIGN
Utilizing the design surveying, mapping and utility locations, final plans and specifications will be
developed for the proposed replacement of the 36-inch brick arch pipe. Work in this phase will
include the following:
Prepare horizontal and vertical geometry for the proposed pipe replacement.
Prepare plans and detail sheets for the installation of the pipe.
Evaluate and review with the Railroad and AUD construction work hours and limitations.
Meet with other Utilities Companies that have services within the work area.
Review Plans and findings with AUD for concurrence.
Develop construction materials and labor estimates for the best and efficient construction
option.
Show the necessary erosion control measures for the entire project and prepare erosion control
details.
Prepare technical specifications on materials and workmanship.
Submit Plans, Specifications and Railroad Permit Applications to Augusta Utilities Department
for submittal. This will include applications to Erosion Control EPD and Norfolk Southern
Railroad for crossing. Any additional plans or correspondence after initial submittal to the
agencies will be charged at our standard hourly rate.
Prepare construction cost estimates at each review stage 30%, 60%, 90% and with the
submittal of final documents.
D. CONSTRUCTION BIDDING
Upon receiving the approvals from the OWNER, WKD will proceed with the Construction Bidding
portion of the project consisting of the following tasks:
Attachment number 1
Page 2 of 5
Item # 6
Mr. Jerry Delaughter
September 18, 2008
Page 3 of 5
Coordinate with the City Purchasing Department to advertise the project.
Fax bid information to City
Attend mandatory pre-bid meeting as a technical reference to the CITY.
Prepare letter of recommendation for award of the contract.
E. CONSTRUCTION ADMINISTRATION
AUD will enter into a contract with a contractor to make the necessary repairs and will provide a
project manager to represent AUD and coordinate the project. WKD will perform the following tasks
during construction:
Develop conformed contract documents to be used and forward to AUD for execution.
We will provide five (5) copies of the conformed documents as required.
Attend a pre-construction meeting as a technical reference for AUD.
Provide clarification related to the plans/specifications throughout design and construction.
Recommend design changes as field conflicts arise.
Review and approval of pay requests from the construction contractor (line of
Communication will be construction contractor to WKD to AUD s project manager.
Provide record drawings at completion of the project electronically. This will be based on
red line drawings from the contractor.
Provide field visits to observe construction progress and make recommendations to AUD to
resolve conflicts with existing field conditions.
Provide weekly reports summarizing the work progress and construction conflicts. Provide
clarification related to the plans/specifications throughout design and construction.
COMPENSATION
1. Basic Services: The OWNER shall pay the CONSULTANT for services set forth in Scope of
Services, the Lump Sum Fees as show below.
Surveying/Mapping $ 1,200.00
30% engineering plans and documents $ 6,540.00
60% engineering plans and documents $ 6,540.00
90% engineering plans and documents $ 6,540.00
Final documents $ 1,060.00
Construction bidding $ 1,120.00
Construction administration $ 14,000.00
Record drawings $ 1,000.00
TOTAL LUMP SUM = $ 38,000.00
A percentage of the Lump Sum Fee will be billed on the last day of each month. The percentage billed
will be the percentage of work estimated to be complete as of the day of billing.
Attachment number 1
Page 3 of 5
Item # 6
Mr. Jerry Delaughter
September 18, 2008
Page 4 of 5
TERMS AND CONDITIONS
All work, compensation, and payment under this Amendment shall be in accordance with the base
agreement signed by the Clerk of Commission on July 9, 2008.
ACCEPTANCE OF LETTER OF AGREEMENT
We trust you will find this amendment acceptable. Please return one signed copy of this amendment to
our office as evidence of approval and Notice to Proceed. If you have any questions, please feel free
to call.
Sincerely,
W.K. Dickson & Co., Inc. Augusta Utilities Department
___________________________ ___________________________
William G. Wingate, III, PE Assistant Director - Engineering Division
Vice President
Date:___________________ Date:___________________
Attachment number 1
Page 4 of 5
Item # 6
Mr. Jerry Delaughter
September 18, 2008
Page 5 of 5
W.K. DICKSON & CO., INC.
2008 RATE SCHEDULE
LABOR
Senior Project Manager.......................................................................................$ 160.00/hr.
Project Manager ...........................................................................................................$ 140.00/hr.
Senior Staff Engineer.....................................................................................................$ 135.00/hr.
Staff Engineer................................................................................................................$ 105.00/hr.
Senior Designer............................................................................................................$ 95.00/hr.
Designer.......................................................................................................................$ 90.00/hr.
Senior Technician.........................................................................................................$ 95.00/hr.
Technician....................................................................................................................$ 80.00/hr.
Administrative Assistant................................................................................................$ 50.00/hr.
Field Survey Party.........................................................................................................$ 110.00/hr.
Party Chief (Office Computations, Deed Research, etc.)...............................................$ 70.00/hr.
Instrument Person.........................................................................................................$ 50.00/hr.
EXPENSES
Reproduction:
Xerox Cost
Blacklines Cost
Mylars Cost
Sepias Cost
Mileage IRS Rate
(currently $0.585/mile)
Telephone, Postage Cost
Travel (Meals/Lodging) Cost
Subconsultants Cost + 10%
Note: The above rates are for calendar year 2008. WK Dickson reserves the right to revise to reflect inflationary increases.
Attachment number 1
Page 5 of 5
Item # 6
W.K. DICKSON & CO., INC
Community Infrastructure Consultants
1450 Greene Street, Suite 225
Augusta, Georgia 30901
Phone (706) 722-3479 Fax (706) 722-6773
Project:6th Street Emergency Replacement WKD No:M2000.WS.AG
Owner:Augusta Utilities Department Date:9/18/08
Augusta, Georgia
Project Description
Replace the sanitary sewer system along 6th Street
between Telfair Street and Walton Way.
ITEM DESCRIPTION UNIT EST QTY UNIT COST TOTAL
Administration
LS - 1 Insurance LS 1 -$ -$
LS - 2 Mobilization LS 1 1,000.00$ 1,000$
LS - 3 Demobilization LS 1 1,000.00$ 1,000$
LS - 4 As-built Drawings LS 1 1,000.00$ 1,000$
LS - 5 Bonds LS 1 5,400.00$ 5,400$
Administration Totals =8,400$
Demolition & Earthwork
M - 6 Remove Unsuitables and Haul Off CY 1,261 10.00$ 12,610$
M - 7 Landfill fee LS 1 10,000.00$ 10,000$
M - 8 Erosion & Sediment Control LS 1 1,000.00$ 1,000$
Earthwork Subtotal =23,610$
Roadway
P - 2
Graded aggregate base, 10.5" thick, 15' wide and
asphalt patch 2.5" thick, including removal of base
material and asphalt and loading into truck for
disposal.SY 2,667 25.50$ 68,000$
Roadway Subtotal =68,000$
Sewer
S-9C
12" Dia. Ductile Iron Pipe (Epoxy Lined), Thickness
Class 56, Depth 0' to 6', including Type 5 (No. 67
stone ) bedding material LF 1380 44.00$ 60,720$
S - 17
Jack and Bore 24" Dia. Steel Casing, Minimum wall
thickness 0.312 inch. Carrier pipe included, 12" Dia.
Ductile Iron Sanitary Sewer Pipe, Thickness Class 56,
restrained joints, Ends sealed.LF 120 224.00$ 26,880$
S - 17A 12" Fast-Grip gaskets For Restrained Joints EA 7 95.00$ 665$
S - 18 Select Backfill, GA DOT Type I, Class I & II
(Sand/Clay) - Measured by in-place volume BCY 473 20.00$ 9,458$
S - 18A Gravel for Trench Bedding TON 733 16.00$ 11,728$
S - 20A Pre-cast sanitary manhole, GA DOT STD 1011A,
Type 1, Depth 0 to 6 (48 Diameter)EA 6 1,500.00$ 9,000$
S - 30 6" Sanitary Sewer Service Complete EA 12 400.00$ 4,800$
Opinion of Probable Construction Costs
L:\projects\AUG Utilities Dept\7052200AG\Documents\A_General\Cost Estimate 6th St Repair 9.18.08 Page 1 of 2
Attachment number 2
Page 1 of 2
Item # 6
Project Description
Replace the sanitary sewer system along 6th Street
between Telfair Street and Walton Way.
ITEM DESCRIPTION UNIT EST QTY UNIT COST TOTAL
S - 37 By Pass Pumping Day 15 400.00$ 6,000$
Sewer Subtotal =129,251$
TOTAL MATERIAL COSTS=229,261$
CONTRACTOR'S 10% ADM COST=22,926$
TOTAL MATERIAL COSTS IF PURCHASED BY CONTRACTOR =252,187$
Labor - Construction
LC - 1 Sewer Crew per day with equipment DAYS 20 3,000.00$ 60,000$
LC - 2 Survey Layout HRS 20 110.00$ 2,200$
Construction Labor Subtotal =62,200$
10% Contingency =31,433$
TOTAL CONSTRUCTION COSTS =345,820$
Labor - Design and Const. Adm.
LD - 1 Project Manager - Design HRS 122 140.00$ 17,080$
LD - 2 Project Manager - Bid Process HRS 8 140.00$ 1,120$
LD - 3 Administration - Bid Documents HRS 2.8 50.00$ 140$
LD - 4 Project Manager - Construction Adm HRS 100 140.00$ 14,000$
LD - 5 Survey HRS 20 110.00$ 2,200$
Design & Const. Adm. Labor Subtotal =34,540$
10% Contingency =3,460$
TOTAL DESIGN COSTS =38,000$
TOTAL PROJECT COSTS + CONTINGENCY =383,820$
TOTAL PROJECT COSTS PER LF =256$
L:\projects\AUG Utilities Dept\7052200AG\Documents\A_General\Cost Estimate 6th St Repair 9.18.08 Page 2 of 2
Attachment number 2
Page 2 of 2
Item # 6
September 11, 2008
Mr. Wes Byne
Assistant Director - Engineering Division
Augusta Utilities Department
360 Bay Street, Suite 180
Augusta, Georgia 30901
RE: Second Amendment to Contract – CCTV Services per Linear Foot Compensation
4th, 5th, 6th Street Basin Sewer Evaluation & I/I Study
WKD Project No. 70522.00.AG
Dear Wes:
Currently W.K. Dickson & Co., Inc. (WKD) is under contract with Augusta Utilities Department (AUD)
to provide professional services for the sewer evaluation of the above referenced project. Our contract
had a provision for WKD to provide design and construction administration services as additional
services.
REASON FOR THE ADDITIONAL SERVICES
To reduce the startup costs for providing Closed Circuit Television (CCTV) inspections, Augusta
Utilities Department (AUD) would like WK Dickson (WKD) to provide engineering services to inspect
the main interceptor piping upstream from their Wastewater Treatment Plant located off of Doug
Barnard Boulevard. The 72-inch interceptor was inspected in June, 2001 with Closed Circuit
Television (CCTV) equipment and the piping showed signs of deterioration. The pipes at the lower
end (from manhole number 1 to 20 - see attached map) are concrete and the rebar was exposed in the
upper portion of the pipe. Approval of this amendment will allow AUD to evaluate the extent of the
deterioration and determine if the pipe should be replaced.
SCOPE OF SERVICES
WKD will provide the following services of the CCTV inspection:
CCTV:
x Perform television inspections of the 72-inch interceptor main during low flow conditions for
14,425 linear foot of pipe.
x Videos shall pan beginning and ending manholes to show existing conditions.
x Television inspection videos shall be continuous for pipe segment between manholes.
x During television inspection, camera passage shall show the condition of the existing main
providing a 180-degree view of the pipe above the water surface.
1450 Greene Street
Suite 225
Augusta, GA 30901
Tel. 706.722.3479
Fax 706.722.6773
www.wkdickson.com Transportation x Water Resources x Urban Development x Geomatics
Attachment number 3
Page 1 of 6
Item # 6
Mr. Wes Byne
August 13, 2008
Page 2 of 5
x Camera operator shall slowly pan each service connection, each joint of pipe that has
infiltration, and any area of concrete pipe that has exposed reinforcement.
x Notify AUD 24 hours in advance of any television inspection so that AUD may observe
inspection problems.
ENGINEERING:
x Coordinate all CCTV services by administrating the contract for the inspection services,
scheduling CCTV inspections with AUD, communicating with AUD on low flow conditions,
delivering the final CCTV report to AUD.
x Attend one meeting at the completion of the CCTV services to delivered the final report and
discuss the findings of the inspections. Minutes from the meeting will be sent to AUD
summarizing the discussions and recommendations.
WKD will provide the following deliverables upon successful conclusion of the CCTV inspection:
x Paper copies (two set) of all sanitary sewer inspected in tabular and cross-section format.
x Digital video compact disc of CCTV inspections and the above mentioned reports. Each Digital
video disc will also contain sanitary sewer line segments allowing the OWNER to “click and view
any line defect”. Digital video will be in MPEG1 format or other suitable digital format.
AUD’s responsibilities include the following:
x Provide notification to homeowners in the work areas of pending CCTV inspection activities.
x Provide access to those structures and sewers that have been identified as difficult access.
x Provide areas to dump any debris removed from sanitary sewer lines during the inspection work.
These areas shall be provided at no costs.
x Provide water from the fire hydrants located near the work areas. Water shall be provided at no
cost.
x Minimize flow to pipe segments while performing the CCTV inspections. Divert the flow if
necessary to provide a maximum 60% water depth in 72-inch pipe.
COMPENSATION
The compensation we request for this contract amendment is as follows:
x 14,425 Linear Foot (LF) of Specialty CCTV Inspection
Service under low flow conditions: Lump sum = $ 40,670.00
x Engineering Coordination and meetings:
Coordination Lump sum = $ 2,400.00
Final meeting Lump sum = $ 840.00
Total Lump sum fee: $ 43, 910.00
Attachment number 3
Page 2 of 6
Item # 6
Mr. Wes Byne
August 13, 2008
Page 4 of 5
W.K. DICKSON & CO., INC.
2008 RATE SCHEDULE
LABOR
Senior Project Manager .......................................................................................$ 160.00/hr.
Project Manager...........................................................................................................$ 140.00/hr.
Senior Staff Engineer .................................................................................................... $ 135.00/hr.
Staff Engineer ............................................................................................................... $ 105.00/hr.
Senior Designer............................................................................................................ $ 95.00/hr.
Designer ...................................................................................................................... $ 90.00/hr.
Senior Technician ........................................................................................................ $ 95.00/hr.
Technician ................................................................................................................... $ 80.00/hr.
Administrative Assistant................................................................................................$ 50.00/hr.
Field Survey Party ........................................................................................................ $ 110.00/hr.
Party Chief (Office Computations, Deed Research, etc.)...............................................$ 70.00/hr.
Instrument Person ........................................................................................................$ 50.00/hr.
EXPENSES
Reproduction:
i Xerox Cost
i Blacklines Cost
i Mylars Cost
i Sepias Cost
Mileage IRS Rate
(currently $0.585/mile)
Telephone, Postage Cost
Travel (Meals/Lodging) Cost
Subconsultants Cost + 10%
Note: The above rates are for calendar year 2008. WK Dickson reserves the right to revise to reflect inflationary increases.
Attachment number 3
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Item # 6
Item # 6
Mr. Wes Byne
August 13, 2008
Page 5 of 5
Attachment number 3
Page 5 of 6
Item # 6
Date Service Upstream Downstream Dia. Total Pipe
MH MH (in.) length Type
Day 1 Mobilzation
Day 1 CCTV 20 19 72 65 Concrete
Day 1 CCTV 19 18 72 730 Concrete
Day 1 CCTV 18 17 72 760 Concrete
Day 2 CCTV 17 16 72 750 Concrete
Day 2 CCTV 16 15 72 1020 Concrete
Day 3 CCTV 15 14 72 1005 Concrete
Day 3 CCTV 14 13 72 1110 Concrete
Day 4 CCTV 13 12 72 665 Concrete
Day 4 CCTV 12 11 72 730 Concrete
Day 5 CCTV 11 10 72 470 Concrete
Day 5 CCTV 10 9 72 975 Concrete
Day 6 CCTV 9 8 72 750 Concrete
Day 6 CCTV 8 7 72 1115 Concrete
Day 7 CCTV 7 6 72 1000 Concrete
Day 8 CCTV 6 5 72 725 Concrete
Day 9 CCTV 5 4 72 735 Concrete
Day 9 CCTV 4 3 72 895 Concrete
Day 10 CCTV 3 2 72 905 Concrete
Day 10 CCTV 2 1 72 20 Concrete
Day11 Data Submittals
TOTAL =14425
Augusta Main Interceptor Sewer
CCTV Inspection Schedule For Early AM Inspection 6am-9am
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Page 6 of 6
Item # 6
Engineering Services Committee Meeting
9/29/2008 1:30 PM
Condemnation Larry Jacobs Real Estate Division GLS Leasco, Inc.
Department:Attorney
Caption:Motion to authorize condemnation to acquire title of a portion of property,
designated as Doug Barnard Parkway 16 inch Water Main Project, 1413
Doug Barnard Parkway for permanent and temporary construction
easements.
Background:The City has been unable to reach an agreement to purchase the required
easements on 1413 Doug Barnard Parkway relating to 10158 – Doug
Barnard Parkway 16 inch Water Main Project. In order to proceed and avoid
further delays, it is necessary to condemn a portion of subject property. The
required property consists of a permanent easement of 5,575 square feet of
permanent easement and a temporary construction easement of 2,810 square
feet. The appraised value of the easements is $614.00.
Analysis:Condemnation is necessary in order to acquire the easements.
Financial Impact:The necessary costs will be covered by the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available in
the Following
Accounts:
Easement Purchase-10158 Doug Barnard Parkway Water Main 510043410-
5411120 80210158-5411120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Engineering Services Committee Meeting
9/29/2008 1:30 PM
Condemnation-ROW, permanent easement Ramdeo Ramthahal and Bobbie Ramthahal
Department:Attorney
Caption:Motion to authorize condemnation to acquire title of a portion of property,
designated as Project Parcel 22, 114 Morehead Drive, for a Right-of-Way,
permanent easement and one temporary driveway easement.
Background:The City has been unable to reach an agreement with the owners to purchase
the required easements. In order to proceed and avoid further delays, it is
necessary to condemn a portion of subject property. The required property
consists of 2,568.51 square feet of Right-of-Way, 496.06 square feet of
permanent easement and a temporary driveway easement. The appraised
value of the easements is $30,900.00.
Analysis:Condemnation is necessary in order to acquire the easements.
Financial Impact:The necessary costs will be covered by the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available in
the Following
Accounts:
Alexander Drive Project 323041110 – 5411120 296823215 - 5411120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Engineering Services Committee Meeting
9/29/2008 1:30 PM
Defective Sidewalks
Department:Public Services Department - Maintenance Division
Caption:Accept and award bid in amount of $97,900 to low bidder, L-J, Inc. to
repair/replace defective sidewalk slabs and place wheelchair ramps on
Broad Street.
Background:Over the years many different textures of concrete have been placed, tree
roots have pushed up the concrete in many places, and there are several
curbs that are not wheelchair accessible. In an effort to enhance the
downtown living and shopping experience, we have identified
several deteriorated sidewalks on Broad Street that must be
repaired/replaced.
Analysis:The repair/replacement of the defective sidewalks and additon of wheelchair
ramps would decrease the likelihood of trip hazards and allow a safer access
to sidewalks and businesses for citizens in wheelchairs.
Financial Impact:Trip hazards and lack of wheelchair access will continue unless this project
is performed. The cost will continue to increase due to the rising cost of
materials and the potential for accidents.
Alternatives:1. Accept and award bid in amount of $97,900 to low bidder, L-J, Inc. to
repair/replace defective sidewalk slabs and place wheelchair ramps on
Broad Street. 2. Not accept and award bid, and continue to have trip hazards
and potential for accidents.
Recommendation:#1. Accept and award bid in amount of $97,900 to low bidder, L-J, Inc. to
repair/replace defective sidewalk slabs and place wheelchair ramps on
Broad Street.
Funds are Available in
the Following
Accounts:
Funds are available in Account #272016215/207272009 (SPLOST, Phase I
Recaptured)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Cover Memo
Item # 9
Clerk of Commission
Cover Memo
Item # 9
Defective Sidewalks Locations Locations All measurements are in feet
739 Broad 5x16
Imperial Theater 6x6
771 WC ramp 6x21
801 24x6
821 6x6
859 12x12
869 6x6
869 6x6
879 WC ramp 6x21
901 WC ramp 6x21
903 WC ramp 6x21
NBC 6x36
933 6x30
Macarthan 2 WC ramps
6x21
959 12x12
10th WC ramp 2 each
1017 24x60
1027-1051 24x122
1051 64x16
11th WC ramp 2 each
1109 36x24
1129 36x8
1147-1151 12x36
1155 24x8
1201 2 WC ramps
1251 12x16
Digital blue 5x20
12931/2-1295 24x45
Westside
1288-1282 20x94
1244-1240 20x53
1232-1224 20x40
12th WC ramp
1160-1158 20x42
Bazzar 14x24
Bazzar 9x24
1118-1116 22x25
11th WC ramp 2 each
1046-1048 4x28
1036-1032 50x24
1010-10081/2 23x22
9th 2 WC ramps
8th 3 WC ramps
730 2 WC ramps
7th 3 WC ramps
Attachment number 1
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Item # 9
Bid Item #08-163
Defective Sidewalks
for the City of Augusta Public Service - Maintenance Division
Bid Opening Date: Tuesday, August 12, 2008 at 3:00 P.M.
Vendors:
10%
Bid Bond
Addendums
1 - 2 Bid Amount
Construction Perfected, Inc.
587 Cherry Avenue
North Augusta, SC 29841
Non-Compliant
State Immigration Forms
Mabus Brothers Construction
Co
920 Molly Pond Road
Augusta, GA 30901
Yes Yes $167,875.00
Rosler & Associates
4554 Mike Padgett Highway
Augusta, GA 30906
Non-Compliant
LSB Forms
Contract Management
1827 Killingsworth Road
Augusta, GA 30904
Yes Yes $273,615.00
Beam's Contracting, Inc.
2335 Atomic Road
Beech Island, SC 29842
Non-Compliant
State Immigration Forms & LSB Forms
Reeves Construction, Co.
P.O. Box 1129
Augusta, GA 30909
L-J, Inc.
220 Stone Bridge Drive, Ste
405
Columbia, SC 29210
Yes Yes $97,900.00
Ball's Enterprises
721 Eve Street
Augsuta, GA 30904
Non-Compliant
State Immigration Forms
Jeffery Harris
1736 Barton Chapel Road
Augusta, GA 30906
Horizon Construction & Assoc
P.O. Box 798
Evans, GA 30809
Yes Yes $109,000.00
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Engineering Services Committee Meeting
9/29/2008 1:30 PM
Encroachment Permit Agreement - Smokey Water Properties, LLC
Department:
Caption:Motion to authorize the Mayor or Mayor Pro Tem to sign an Encroachment
Permit Agreement to allow certain encroachments into the Right-of-Way of
Starnes Street from subject lots.
Background:A survey was conducted which disclosed encroachment improvements into
the Right-of-Way of Starnes Street which have been in place for a
considerable amount of time. Planning and Zoning has indicated that
relevant City Departments have been consulted and that there is no objection
to the execution of the agreement.
Analysis:The encroachments have been in place for a considerable amount of time
and there are no known issues associated with these encroachments.
Financial Impact:None
Alternatives:Deny the authorization.
Recommendation:Approve the Encroachment Permit Agreement if affected Departments do
not object to same.
Funds are Available in
the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 10
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Engineering Services Committee Meeting
9/29/2008 1:30 PM
Grandwood Estates Phase I
Department:Engineering-Abie L. Ladson, P.E., Director
Caption:Approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering and Augusta Utilities Departments
for Grandwood Estates, Phase I.
Background:The final plat was approved by the Commission on April 15, 2008 . The
subdivision design and plat, including the storm drain system, have been
reviewed and accepted by our engineering staff and the construction has
been reviewed by our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed and maintenance agreement of same.
Analysis:This section meets all codes, ordinances and standards. Portions of this
subdivision lie within the jurisdiction boundaries of the Corps of Engineers
wetlands, which are noted on the final plat. Acceptance of said utility deed
shall dedicate, as required, the water and sanitary sewer mains along with
the applicable easements to Augusta, Georgia, for operation and
maintenance.
Financial Impact:By accepting these roads, water and sanitary sewer installations into the
County system and after the 18-month maintenance warranty by the
developer/contractor has expired, all future maintenance and associated
costs will be borne by Augusta, Georgia. By acceptance of the utility deed
and maintenance agreement, positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering, and Augusta Utilities
Departments for Grandwood Estates, Phase I. 2. Do not approve and risk
litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 11
Administrator.
Clerk of Commission
Cover Memo
Item # 11
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Engineering Services Committee Meeting
9/29/2008 1:30 PM
Judicial Center Utility Relocation
Department:Public Services Department - Facilities Management Division
Caption:Approve proposals from Georgia Power and AT&T for relocation of
existing utility services at the Judicial Center Site.
Background:Various options for relocating existing overhead utility lines at the site of the
new Judicial Center were evaluated and reviewed with the Judicial Center
Committee.
Analysis:Following review of options with the Judicial Center Committee, and
negotiations with Georgia Power and AT&T, preliminary Letters of
Agreement have been signed by representatives of Georgia Power and
AT&T, for the work described in the referenced letters attached hereto. The
utility relocations will result in a more aesthetically-pleasing site with
minimal interference with the new construction. The relocations involve
work on James Brown Boulevard, Walton Way, 10th Street, Fenwick and
Talcot Streets. This work will also entail granting of an easement to Georgia
Power along Fenwick Street.
Financial Impact:A total fee of $234,000.00: Georgia Power costs of $200,000.00 NTE
AT&T costs of $34,000.00 FUNDS ARE AVAILABLE IN ACCOUNT:
Judicial Center:GL –324-05-1120; JL - 201150500
Alternatives:1. Approve Proposals from Georgia Power and AT&T for Relocation of
Existing Utility Services at the Judicial Center Site. 2. Leave existing aerial
utility services in place
Recommendation:#1. Approve Proposals from Georgia Power and AT&T for Relocation of
Existing Utility Services at the Judicial Center Site.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: Judicial Center: Account
#324051120/201150500
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Cover Memo
Item # 12
Clerk of Commission
Cover Memo
Item # 12
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Item # 12
Engineering Services Committee Meeting
9/29/2008 1:30 PM
Motion to Approve Execution of a Contract With the Selected Architects for the TEE Center
Department:Administration
Caption:Motion to approve execution of a contract with TVS Associates, Inc. for
architectural and engineering design consulting services associated with the
new TEE Center.
Background:The TEE Center project was approved by voters in the SPLOST V
referendum. Major project milestones completed to date include completion
of a market feasibility and programming study, selection of a location and
completion of an Operations Agreement between Augusta and Augusta
Riverfront, LLC.
Analysis:TVS is an internationally-recognized, Georgia-based firm with expertise in
trade and convention centers. Having prepared the programming study for
the TEE Center, they are uniquely qualified to design the project.
Financial Impact:Fees for the services will be based on a percentage of the construction cost,
with the final fee “locked-in” once the construction budget is set. The
project has a total of $20 million in funds. Because this funding has to cover
construction, land acquisition, land development, architectural fees, project
management fees, furnishings, specialty consultants and contingencies, the
construction cost component is expected to be in the range of $14-16
million, absent additional funding. The Architect’s contract will include
compensation provisions that utilize a sliding scale as a percentage of the
construction contract award price. This will facilitate an adjustment to the
architect’s fees to the exact construction contract amount, and recognize that
the project budget may increased by supplemental funding. Should the
overall project funding level remain at $20 million, the construction budget
is forecast to be approximately $15 million, with an architect’s fee of 8.9%,
or $1,339,500. Other funding and fee scenarios are attached hereto. The
construction budget will become established early in the design process, at
which time the compensation provision will be converted to a lump sum
amount based on the percentage stated above. In addition to the above an
allowance of Fifty Thousand Dollars ($50,000.00) will be included for
reimbursable expenses.
Alternatives:Advertise for procurement of architectural services.
Recommendation:Approve execution of a contract with TVS Associates. The firm is a leader
in the design of exhibition centers and is familiar with the project. Selecting
another firm would likely delay the project by 4-6 months.
Cover Memo
Item # 13
Funds are Available in
the Following
Accounts:
Funds are available in the following accounts: SPLOST V
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 13
1
STANDARD FORM OF CONTRACT
FOR PROFESSIONAL
ARCHITECTURAL SERVICES
BETWEEN
AUGUSTA, GEORGIA
A Political Subdivision of the State of Georgia
(hereinafter referred to as the Owner)
AND
THOMPSON, VENTULETT, STAINBACK
& ASSOCIATES, INC.
(hereinafter referred to as the Architect)
Date: September 5, 2008
The Professional Architectural Services required by this Contract are to be rendered for
the following project, hereinafter identified as the "Project":
Project Name: Augusta Trade, Exhibit and Event Center
Project Address: Reynolds Street
City/State/Zip: Augusta, Georgia 30901
Project ID #: TEE-1
General Project
Description:
A new trade center building with its origin the January 15, 2008
Building Program, but to be specifically determined through a
conceptual study period.
Attachment number 1
Page 1 of 47
Item # 13
2
Table of Contents
Article 1 Representations
Article 2 Notices
Article 3 Definitions
Article 4 Relationship of the Parties
Article 5 Basic Services
Article 6 Additional Services
Article 7 Design Not to Exceed
Article 8 Compensation
Article 9 Period of Service
Article 10 2ZQHU¶V5HVSRQVLELOLWLHV
Article 11 Insurance
Article 12 Indemnification
Article 13 Termination of Agreement
Article 14 Successors/Assignment
Article 15 Ownership of Documents/Confidential Information
Article 16 Additional Provisions
Article 17 Project Records
Article 18 Prohibition Against Contingent Fees
Article 19 Exhibits and Attachments
Article 20 Entire Agreement
Exhibit A Basic Services
Exhibit B Program of Requirements
Exhibit C Schedule
Exhibit D Insurance
Exhibit E Asbestos ± Statement of Declaration
Exhibit F Non Collusion Affidavit
Exhibit G Construction Contract
Attachment number 1
Page 2 of 47
Item # 13
3
This Contract for Professional Architectural Services is entered into between:
Owner
2ZQHU¶V1Dme: Augusta, Georgia 2ZQHU¶V$GGUHVV 530 Greene Street, Room 806
City/State/Zip: Augusta, Georgia 30911
and
Architect $UFKLWHFW¶V1DPH Thompson, Ventulett, Stainback & Associates, Inc.
$UFKLWHFW¶V$GGUHVV 2700 Promenade Two, 1230 Peachtree Street N.E.
City/State/Zip: Atlanta, Georgia 30309
This Contract for Professional Architectural Services is executed under seal, and shall
be effective on the date signed by the last party to do so.
AUTHORIZED REPRESENTATIVES:
The authorized representatives and addresses of the Owner and the Architect are:
2ZQHU¶V5HSUHVHQWDWLYH
Firm Name: Heery International, Inc.
Name: Steve Kimsey, AIA, PE, CCM
Address: 999 Peachtree Street, NE
City/State/Zip: Atlanta, Georgia 30309
Email Address: skimsey@heery.com
Phone: 404-881-9880 Cell: 404-267-3466 Fax: 404-892-7582
$UFKLWHFW¶V5HSUHVHQWDWLYH
Name: C. Andrew McLean, FAIA
Address: 2700 Promenade Two, 1230 Peachtree Street N.E.
City/State/Zip: Atlanta, GA 30309
Email Address: amclean@tvsa.com
Phone: 404-946-6618 Cell: 404-788-6600 Fax: 770-682-4618
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements stated herein, and for other good and valuable consideration, the sufficiency
of which is hereby acknowledged, the Owner and the Architect agree:
ARTICLE 1
REPRESENTATIONS
By executing this Contract, the Architect makes the following express representations to
the Owner:
1.1 The Architect is professionally qualified to act as the architect for the Project
and is licensed to practice architecture by all public entities having jurisdiction
over the Architect and the Project;
Attachment number 1
Page 3 of 47
Item # 13
4
1.2 The Architect has and shall maintain all necessary licenses, permits or other
authorizations necessary to act as architect for the Project until the Architect's
duties hereunder have been fully satisfied;
1.3 The Architect has become familiar with the Project site and the local conditions
under which the Project is to be designed, constructed, and operated;
1.4 The standard of care for all professional architectural services performed to
execute the work under this contract shall be the care and skill ordinarily used
by members of the design profession practicing under similar conditions at the
same time and locality of the Project.
1.5 The Architect will prepare all documents and items required by this Contract
including, but not limited to, all contract plans and specifications, in such a
manner that they shall be coordinated and adequate for construction and shall
be in conformity and comply with all applicable law, codes and regulations as
required by the standard of care;
1.6 The Architect assumes full responsibility to the Owner for the negligent or willful
acts and omissions of Architect¶VFRQVXOWDQWVRURWKHUHPSOR\HGRUUHWDLQHGE\
the Architect in connection with the Project;
1.7 The Owner and Architect each acknowledges that it has reviewed and
familiarized itself with this Contract for Professional Architectural Services, and
agrees to be bound by the terms and conditions contained herein.
ARTICLE 2
NOTICES
2.1 Unless otherwise provided, all notices shall be in writing and considered duly
given if the original is hand delivered. All notices shall be given to Roger L.
Neuenschwander by a standard courier service at the addresses set forth
above. Notices that are hand delivered shall be deemed given the next
business day following the date of delivery.
ARTICLE 3
DEFINITIONS
The following words and phrases shall for the purposes of this Agreement have the
following meanings:
3.1 Project - The Project shall be as described above.
3.2 Services - The Services to be performed by the Architect under this Agreement
shall consist of the Basic Services described in Article 5 and any Additional
Services included under Article 6.
3.3 Construction Contract Award Price (CCAP) ± For the purpose of this Contact,
the CCAP shall be defined as the Guaranteed Maximum Price, as negotiated
and agreed to between the Owner and the selected CM at Risk firm. The term ³&RQVWUXFWLRQ &RQWUDFW $ZDUG 3ULFH &&$3 ´ VKDOO EH XQGHUVWRRG WR EH
Attachment number 1
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5
HTXLYDOHQWLQPHDQLQJWRWKHWHUP³*XDUDQWHHG0D[LPXP3ULFH *03 ´ZKHQ
used herein. &&$3 LQFOXGHV DOO FRVWV RI WKH ZRUN LQFOXGLQJ &0¶V *HQHUDO
Conditions and fee.
3.4 Construction Contract Documents - The Construction Contract Documents
shall consist of the plans and specifications prepared by the Architect, and any
addenda and change orders thereto, and the Owner-Contractor Agreement, all
of which shall be compatible and consistent with this Agreement.
3.5 Contractor - The Contractor is the person or entity which enters into an
agreement with the Owner to perform the construction of or any construction on
the Project, including, without limitation, the providing of labor, materials, and
equipment incorporated or to be incorporated into the Project. The term
"Contractor" means the Contractor or its authorized representative, but
excludes the Owner's Representative and the Architect. 7KHWHUP³&RQWUDFWRU´
shall be understood to be equivalent in mHDQLQJWRWKHWHP³&0DW5LVN´
3.6 Basic Services Compensation. Basic Services Compensation shall be the
lump sum fee designated in Article 8 to be paid by the Owner to the Architect in
connection with the performance of the Basic Services by the Architect.
3.7 Program of Requirements. The Program of Requirements or "Program" is the
detailed written summary of the requirements of the facility which sets forth the
Owner's design objectives, constraints and criteria, including space
requirements and relationships, quality levels, flexibility and expandability,
special equipment and systems and site requirements, as described in Exhibit
B, which is the product from the conceptual study period.
3.8 Design Phase Change Order - A Design Phase Change Order is the form of
documentation from the Owner approving and authorizing a modification to the
Program, Budget, or previously approved Design Phase documents.
ARTICLE 4
RELATIONSHIP OF THE PARTIES
4.1 Professional Architectural Services - The Architect shall provide professional
architectural/engineering services for the Project in accordance with the terms
and conditions of this Agreement. The Architect's performance of services
shall be as a professional consultant to the Owner to carry out the activities of
Project design and construction administration and to provide the technical
documents and construction administration to achieve the Owner's Project
objectives.
4.2 Owner Representation - The Owner plans to employ and assign a Project
Manager from Heery International, Inc., or similar type firm, to serve as the
Owner's Representative. The Owner's Representative has no design
responsibilities of any nature. None of the activities of the Owner's
Representative supplant or conflict with the design, budget or any other
services and responsibilities customarily furnished by the Architect or their
Subconsultants in accordance with generally accepted
architectural/engineering practices. The Architect shall fully cooperate with the
2ZQHU¶V5HSUHVHQWDWLYHInstructions by the Owner to the Architect relating to
Attachment number 1
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6
services performed by the Architect will be issued or made by or through and in
accordance with procedural, organizational, and documentation standards
established by the Owner's Representative. Communications and submittals of
the Architect to the Owner and Contractor shall be in writing and issued or
made in accordance with similar procedural and documentation standards
established by the Owner's Representative. The Owner's Representative shall
have the authority to establish procedures, consistent with this Agreement, to
be followed by the Architect and Contractor and to conduct periodic meetings
to be attended by the Architect, and their subconsultants, throughout the
duration of this Agreement.
4.3 Other Consultants - The Owner may provide drawings, consultation,
recommendations, suggestions, data and/or other information relating to the
Project from other consultants under separate contract with the Owner,
including but not limited to: Land Surveying Consultant, Geotechnical
Consultant, and/or Materials Testing Consultant. The Architect can rely on the
accuracy of this information.
4.4 Architect Representation ±
4.4.1 The Architect shall provide a list of all consultants (and subconsultants) which
the Architect intends to utilize relating to the Project prior to commencing work
on the Project. The list shall include such information on the qualifications of
the consultants as may be requested by the Owner. The Owner will review the
consultants proposed. The Architect shall not retain a consultant to which the
Owner has an objection. The Architect shall use individuals or firms that are
licensed and regularly engaged in the fields of expertise required for this
Project. Architect shall provide Owner with statement assuring design of
roofing system to construction industry in the state of Georgia standard of care.
4.4.2 The Architect shall provide to the Owner with a list of the proposed key project
personnel of the Architect and its consultants to be assigned to the Project.
This list shall include such information on the professional background of each
of the assigned personnel as may be requested by the Owner, through the
Owner's Representative. Such key personnel and consultants shall be
satisfactory to the Owner and shall not be changed except with the consent of
the Owner unless said personnel cease to be in the Architect's (or its
consultants or subconsultants, if applicable) employ.
4.4.3 ,I UHTXLUHG E\ WKH 2ZQHU¶V 5HSUHVHQWDWLYH Dll agents and workers of the
Architect and its subconsultants shall wear identification badges provided by
the Architect at all times that WKH\ DUH RQ WKH 2ZQHU¶V SURSHUW\ 7KH
identification badge shall at a minimum display the company name and
telephone number and the employee name.
4.4.4 The Architect understands and agrees that should the Owner's Representative
or other Consultant¶V provide the Architect with any estimating or scheduling
assistance, cost or time control recommendations or other consultation,
recommendations or suggestions, any or all such activities on the part of the
Owner's Representative, Consultant, or any other representative of the Owner
shall in no way relieve the Architect of the responsibility of fulfilling its
obligations and responsibilities under this Agreement.
ARTICLE 5
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7
BASIC SERVICES
5.1 The Architect shall provide the basic services as described in Exhibit A.
ARTICLE 6
ADDITIONAL SERVICES
6.1 If any of the following Additional Services are authorized in advance by the
Owner in writing, the Architect shall furnish or obtain from others the authorized
services. If authorized in advance, in writing, by the Owner, the Architect shall
be paid for these additional services by the Owner pursuant to Article 8.3 to the
extent they exceed the obligations of the Architect under this Agreement.
6.1.1 Providing fully detailed presentation models or presentation renderings, not
included in Basic Services.
6.1.2 Providing financial feasibility or other special studies, not included in Basic
Services.
6.1.3 Providing planning surveys or alternative site evaluations.
6.1.4 Providing design services relative to future facilities, systems and equipment
which are not intended to be constructed as part of the Project other than
general planning and Master Planning for future work as indicated by the
Program of Requirements.
6.1.5 Making major revisions in Drawings, Specifications or other documents when
such revisions are inconsistent with written approvals or instructions previously
given by the Owner.
6.1.6 Preparing supporting data and other services in connection with an Owner-
initiated change order if the Basic Compensation is not commensurate with the
services required of the Architect.
6.1.7 Providing operating and maintenance manuals, training personnel for operation
and maintenance, and consultation during operations other than initial start-up,
and coordinating with the Contractor(s) to provide in electronic format, as
GHVLJQDWHG E\ WKH 2ZQHU¶V 5HSUHVHQWDWLYH GHWDLOHG SURGXFW DQG ZDUUDQW\
LQIRUPDWLRQIRULQSXWWRWKH2ZQHU¶V)DFLOLW\0DQDJHPHQWFRPSXWHUV\VWHP
6.1.8 Providing soils sampling, classification and analysis; however, analysis of
existing soils information and soils analysis during the Design Phase and
recommendations needed during the Construction Phase of the Project are not
considered additional services.
6.1.9 Providing services of interior furnishings not included in the design contract.
6.1.10 Providing professional services made necessary by the default of a Contractor
or by major defects in the Work of the Contractor in the performance of the
Construction Contract which the Architect could not reasonably have prevented
through inspection, observation or intervention.
6.1.11 Providing surveying services such as platting; mapping; subdivision
agreements or recording subdivision plats.
6.1.12 Providing additional services prior to actual substantial completion of the
Project made necessary by delays or defects in the work of the Contractor
which the Architect could not reasonably have prevented through inspection,
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8
observation or intervention which prolongs the Construction Contract time by
more than 90 days.
6.1.13 Providing extensive assistance in the initial start-up and test operations of
equipment or systems which is beyond the scope of that normally required to
insure proper operation in accordance with the design and specifications.
6.1.14 Providing additional services and costs necessitated by out-of-town travel
required by the Architect and approved by the Owner other than visits to the
Project and other than for travel required to accomplish the Basic Services.
6.1.15 Providing consultation concerning replacement of any Work damaged by fire or
other cause during construction, and furnishing professional services of the
type set forth in Basic Design Services as may be required in connection with
the replacement of such Work.
6.1.16 Providing services after payment by the Owner of the Final Payment to the
Architect other than services called for in the Basic Services.
6.1.17 Providing any other services not otherwise included in this Agreement or not
customarily furnished in accordance with generally accepted architectural
practices consistent with the terms of this Agreement.
6.1.18 The Architect shall provide testimony in public hearings, arbitration
proceedings, and legal proceedings, and such testimony shall be provided
without additional fee or charge to the Owner unless said testimony is
requested by the Owner and consists of expert testimony not related to this
Project or Work.
ARTICLE 7
DESIGN NOT TO EXCEED
7.1 2ZQHU¶V%XGJHW - The Architect understands and acknowledges that the Owner
will establish a budget for the Project during the conceptual study period.
When the Construction Contract Award Price (CCAP) is established, it
becomes a part of this contract. This figure includes projected construction
cost escalation, and is based upon a Guaranteed Maximum Price contract
award.
7.2 Limitation On Construction Contract Award Price - The Architect agrees to
design the Project so that the actual CCAP does not exceed the budgeted
CCAP indicated above. The Owner's Representative to provide cost estimating
during the Conceptual Study Period. The CM at Risk will be retained to provide
pre-construction services which include estimating the remaining phases of the
project.
7.3 2ZQHU¶V 5HPHGLHVfor Excessive Cost - If the negotiated CCAP (GMP) H[FHHGVWKH2ZQHU¶VEXGJHWHGCCAP (GMP) by more than five percent (5%)
the Owner may, in addition to any other remedies provided in this Contract;
7.3.1 accept the bid or negotiated CCAP;
7.3.2 require the Architect, at no cost to the Owner, to re-bid or re-negotiate
Attachment number 1
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9
the Work;
7.3.3 cancel the Work or any portion of the Work;
7.3.4 revise the scope of the Work, as required to reduce the CCAP;
7.3.5 require the Architect, at no cost to the Owner, to modify the
Construction Documents and re-bid or re-negotiate the Work to result
in a bid or negotiated CCAP within the budgeted CCAP. In order to
reduce the CCAP to the budgeted CCAP, the Architect shall, in DGGLWLRQWRWKHDERYHDWWKH2ZQHU¶VUHTXHVWDQGDWQo additional cost
to the Owner,
7.3.5.1 provide value engineering to reduce the CCAP to the budgeted
CCAP;
7.3.5.2 assist the Owner in redefining the scope of the Project;
7.3.5.3 incorporate all scope reductions and Project modifications into the
modified Construction Documents.
7.3.5.4 the Owner will reasonably cooperate in identifying cost cutting
measures.
ARTICLE 8
COMPENSATION
8.1 Basic Services Compensation - The Owner shall compensate the Architect in
accordance with the terms and conditions of this Agreement, including the
following:
8.1.1 For the Basic Services of the Architect, Basic Services Compensation shall be
set based on a sliding scale as a percentage of the CCAP. It is understood
that the CCAP could range between Fourteen Million Dollars ($14,000,000.00)
and Thirty Million Dollars ($30,000,000.00). Compensation as a percentage of
the budget would vary along a sliding scale from 9.0% at a budget of Fourteen
Million Dollars ($14,000,000.00) to 7.9% at a budget of Thirty Million Dollars
($30,000,000.00). After the CCAP is established in the conceptual study
period, compensation will be converted to a lump sum amount based on the
percentage stated above. In addition to the above an allowance of Fifty
Thousand Dollars ($50,000.00) will be included for reimbursable expenses.
8.1.1.1 For the purposes of Subparagraph 8.1.1, no amount is to be included within the
scope of the CCAP for the cost of land, rights-of-way or other non-construction
costs which are the responsibility of the Owner.
8.1.1.2 For the purposes of Subparagraph 8.1.1, no labor and materials furnished by
the Owner for the Project shall be included with the scope of the CCAP unless
designed by the Architect.
8.1.1.3 For the purposes of Subparagraph 8.1.1, should the Owner request additions
to the Project which would cause a change or changes in the scope of the
Program of Requirements or previously approved designs or design criteria,
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10
the CCAP shall be increased by the aggregate amount of such change(s) and
the commensurate adjustment to the compensation will be negotiated.
8.1.1.4 In the event the Owner requests changes to the Project or elects not to
complete the work or any portion thereof, which would decrease the most
recently approved CCAP, basic compensation due the Architect, as to such
deletion or decrease, shall be adjusted through negotiation downwards for
remaining services to be performed but not for services already performed to
the date of receipt by the Architect of the written requested change or notice of
the intent not to complete part or all of the work, in accordance with the basic
payment schedule set forth in Paragraph 8.2 herein.
8.1.1.5 The Basic Services Compensation stated in Paragraph 8.1.1 includes all
compensation and other payments due the Architect (labor, overhead, profit,
direct costs) in the performance of the Basic Services.
8.2 Payments to the Architect - Payments on account of the Architect shall be
made as follows:
8.2.1 Payments for Basic Services, including any design phase change orders, shall
be made monthly in proportion to services performed so that the compensation
at the completion of each Phase shall equal the following percentages of the
Basic Services Compensation. Payment shall be made monthly upon
presentatLRQ RI WKH $UFKLWHFW¶V VWDWHPHQW RI VHUYLFHV IXOO\ VXSSRUWHG E\
invoices, time sheets (for add services if needed), and certifications that all
consultants and subconsultants have been paid, and other documentation as
requested by the Owner.
Phase Phase Value Percentage
Complete
Conceptual Study Period Not to Exceed
$35,000.00
Design Narrative/Schematic Design 15% 15%
Design Development 20% 35%
Construction Document 35% 70%
Permitting and Bidding/Negotiation 5% 75%
Construction 24% 99%
Final Completion 1% 100%
8.2.2 No deductions shall be made from the Architect's Basic Services
Compensation on account of penalty, liquidated damages, retainage or other
sums withheld from payments to Contractor.
8.2.3 Reimbursable Expenses incurred while performing Basic or Additional Services
shall be computed at a multiple of 1.00 times actual cost. Reimbursable
Expenses shall include such reasonable, actual expenditures made by the
Architect, his employees, or his professional consultants in the interest of the
Project, limited to the following: the reasonable travel expenses when traveling
from the $UFKLWHFW¶V office to a location outside of the Metropolitan Atlanta Area
in connection with the Project; and expenses for reproductions for submittals,
postage, courier, delivery charges, telecommunications and facsimile, USGBC
registration, and handling of Drawings and Specifications, beyond those for the
Attachment number 1
Page 10 of 47
Item # 13
11
Architect¶VDQGVXEFRQVXOWDQWV¶XVH,WLVWKH2ZQHU¶VLQWHQWWRSD\WKHFRVWIRU
reproductions for drawings and specification releases for design and
construction directly.
8.2.4 If the Project is suspended for more than four (4) months or abandoned in
whole or in part by the Owner, the Architect shall be paid compensation for
services performed prior to receipt of written notice from the Owner of such
suspension or abandonment. If the Project is resumed after being suspended
for more than six (6) months, the Architect's Basic Services Compensation
shall be equitably adjusted.
8.3 Additional Services Compensation
8.3.1 With respect to any Additional Services, as described in Article 6 herein,
performed by the Architect hereunder, the Architect and Owner shall negotiate
an equitable adjustment to the Basic Services Compensation. However, if
negotiations are not successful prior to the time the additional services are
needed, the Owner may direct the Architect to proceed with the Additional
Services on a time spent basis with Additional Services Compensation to be
computed as follows:
8.3.1.1 Employees' time computed at a multiple of (to be negotiated at time of request)
times the employees' Direct Personnal Expense Hourly Rate.
8.3.1.2 Re-inspection and re-submittal review time that is billable to the Contractor
shall be reimbursed to the Architect at the rate indicated in 8.3.1.1 above.
8.3.2 Payments for Additional Services of the Architect shall be made monthly upon
presentation of the Architect's statement of services, fully supported by
invoices, time sheets, and other documentation as requested by the Owner.
8.4 Accounting Records
8.4.1 Records of the Architect with respect to Additional Services and payroll, and
consultant and other expenses (including Reimbursable Expenses) pertaining
to the Project, shall be kept according to generally accepted accounting
principles and shall be available to the Owner or its authorized representative
for inspection and copying at mutually convenient times.
8.4.2 At the request of the Owner or its authorized representative, the Architect will
supply in a timely manner and certify as accurate, unaltered copies of all time
sheets, invoices, and other documents to substantiate and document any and
all Additional Services and Reimbursable Expenses.
ARTICLE 9
PERIOD OF SERVICE
9.1 Specific dates relating to the period of services are set forth in Exhibit C.
9.2 Unless earlier terminated as provided in Article 13 herein, this Agreement shall
remain in force for a period which may reasonably be required for the Basic
Services and Additional Services hereunder. However, the provisions of the
Agreement relating to Representations (Article 1); Professional Liability
coverage (Article 11.1); Indemnification (Article 12); and Ownership of
Documents/Confidential Information (Article 15) shall remain in effect after
termination of the other provisions of the Agreement. No obligations under this
Agreement shall extend beyond the period when the applicable statutes of
Attachment number 1
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12
limitations or repose would bar the institution of legal proceedings arising out of
the services performed hereunder.
9.3 If the Project is delayed through no fault of the Architect, all specific dates
noted in the Exhibit C that are affected by the delay will be adjusted by the
number of calendar days of the delay.
9.4 If the Owner materially revises the Project, a reasonable time extension and/or
credit shall be negotiated between the Architect and the Owner.
9.5 $UFKLWHFW DJUHHV WR H[HUFLVH GLOLJHQFH LQ WKH SHUIRUPDQFH RI LW¶V VHUYLFHV
consistent with the agreed upon project schedule, subject however, to the
exercise of the generally accepted standard of care for performance of such
services.
ARTICLE 10
OWNER'S RESPONSIBILITIES
10.1 The Owner shall provide full information regarding the requirements for the
Project.
10.2 The Owner shall examine documents submitted by the Architect and shall
render decisions which pertain thereto promptly, to avoid unreasonable delay in
the progress of the Architect's Services.
10.3 If required for this Project, the Owner shall furnish a certified land survey of the
site, giving as applicable, grades and lines of streets, alleys, pavements and
adjoining property; rights-of-way, restrictions, easements, encroachments,
zoning, deed restrictions, boundaries and contours of the site; locations,
dimensions and as-built drawings and specifications pertaining to existing
buildings, other improvements and trees; and full information concerning
available service and utility lines, both public and private, above and below
grade, including inverts and depths.
10.4 The Owner shall pay for the services of a soils engineer or other consultant,
when such services are deemed necessary by the Architect or Owner's
Representative, to provide reports, test borings, test pits, soil bearing values,
percolation tests, air and water pollution tests, ground corrosion and resistivity
tests and other necessary operations for determining subsoil, air and water
conditions, with appropriate professional interpretations thereof.
10.5 The Owner shall pay for structural, mechanical, chemical and other laboratory
tests, inspections and reports as required by law that are not otherwise called
for in this Agreement.
10.6 The Owner shall furnish such legal, accounting, and insurance counseling
services as the Owner may deem necessary for the Project and such auditing
services as may be required to ascertain how, or for what purposes, the
Contractor has used the moneys paid to it under the Construction Contract.
10.7 All services, information, surveys and reports required of the Owner shall be
furnished at the Owner's expense and the Architect shall be entitled to rely
upon their accuracy and completeness.
10.8 The Owner shall furnish information and approvals required of it expeditiously,
for orderly progress of the Work.
Attachment number 1
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10.9 The Architect shall provide documents so that the CM at Risk may request,
expedite, and obtain all necessary permits, licenses, approvals, easements,
assessments, and charges required for the construction, use or occupancy of
permanent structures or for permanent changes in any existing facilities. If it is
customary for the General Contractor to obtain any permits and/or licenses, the
Architect shall coordinate this on behalf of the Owner.
ARTICLE 11
INSURANCE
11.1 The Architect shall provide the Insurance as described in Exhibit D.
ARTICLE 12
INDEMNIFICATION
12.1 Notwithstanding anything to the contrary contained herein, the Architect shall
indemnify and hold harmless the Owner WKH 2ZQHU¶V 5HSUHVentative, FRQVXOWDQWDXWKRUL]HGWRDFWRQWKH2ZQHU¶VEHKDOIand their employees from
and against all claims, damages, losses and expenses, including but not limited
to reasonable attorney's fees, to the extent caused by (1) the Architect's
negligent performance or failure to perform its obligations under this Agreement
and (2) any claim, damage, loss or expense attributable to bodily injury,
sickness, disease or death, or to injury to or destruction of personal and/or real
property and caused by any negligent act or omission of the Architect, anyone
directly employed by the Architect or anyone for whose acts the Architect is
legally liable. Such obligation shall not be construed to negate, abridge or
otherwise reduce any other right or obligation of indemnity which would
otherwise exist as to any party or person described in this Article.
12.2 Notwithstanding anything to the contrary contained herein, the Owner shall
indemnify and hold harmless the Architect and its agents and employees from
and against all claims, damages, losses and expenses, including but not limited
to attorney's fees, arising out of or resulting from (1) the Owner's performance
or failure to perform its obligations under this Agreement and (2) any claim,
damage, loss or expense attributable to bodily injury, sickness, disease or
death, or to injury to or destruction of personal property including the loss of
use resulting there from and caused solely by any negligent act or omission of
the Owner or any consultant hired by the Owner pursuant to Article 4 above.
Such obligation shall not be construed to negate, abridge or otherwise reduce
any other right or obligation of indemnity which would otherwise exist as to any
party or person described in this Article.
12.3 Except as otherwise set forth in this Agreement, the Architect and the Owner
shall not be liable to each other for any delays in the performance of their
respective obligations and responsibilities under this Agreement which arise
from causes beyond their control and without their fault or negligence, including
but not limited to, any of the following events or occurrences: fire, flood,
earthquake, epidemic, pandemic, atmospheric condition of unusual severity,
war, acts of terrorism, and strikes. The Owner shall not be liable to the
Architect for acts or failures to act by the Contractor.
12.4 In no event shall either party be liable to the other for any indirect, incidental, or
consequential damages of any kind or nature.
Attachment number 1
Page 13 of 47
Item # 13
14
ARTICLE 13
TERMINATION OF AGREEMENT
13.1 If: (a) the Owner abandons the Project or the Project is stopped for more than
six (6) months due to actions taken by the Owner, or under an order of any
court or other public authority having jurisdiction, or as a result of an act of
government, such as a declaration of a national emergency making materials
unavailable through no act or fault of the Architect or its agents or employees,
or (b) the Owner has failed to substantially perform in accordance with the
provisions of this Agreement due to no fault of the Architect and such non-
performance continues without cure for a period of thirty (30) days after the
Owner receives from the Architect a written notice of such non-performance
(including a detailed explanation of the actions of the Owner required for cure),
the Owner may, upon fifteen (15) days' additional written notice to the Owner,
terminate this Agreement, without prejudice to any right or remedy otherwise
available to the Owner, and recover from the Owner payment for all services
performed to the date of the notice terminating this Agreement.
13.2 Upon the appointment of a receiver for the Architect, or if the Architect makes a
general assignment for the benefit of creditors, the Owner may terminate this
Agreement, without prejudice to any right or remedy otherwise available to the
Owner, upon giving three (3) days written notice to the Architect. If an order for
relief is entered under the bankruptcy code with respect to the Architect, the
Owner may terminate this Agreement by giving three (3) days written notice to
the Architect unless the Architect or the trustee: (a) promptly cures all
breaches; (b) provides adequate assurances of future performance; (c)
compensates the Owner for actual pecuniary loss resulting from such
breaches; and (d) assumes the obligations of the Architect within the statutory
time limits.
13.3 If the Architect persistently or repeatedly refuses or fails, except in cases for
which an extension of time is provided, to supply sufficient properly skilled staff
or proper materials, or persistently disregards laws, ordinances, rules,
regulations or orders of any public authority jurisdiction, or otherwise
substantially violates or breaches any term or provision of this Agreement, then
the Owner may, without prejudice to any right or remedy otherwise available to
the Owner, and after giving the Architect seven (7) days written notice,
terminate this Agreement.
13.4 Upon termination of this Agreement by the Owner under Paragraph 13.2 and
13.3 the Owner shall be entitled to furnish or have furnished the Services to be
performed hereunder by the Architect by whatever method the Owner may
deem expedient. Also, in such cases, the Architect shall not be entitled to
receive any further payment until completion of the Work; and the total
compensation to the Architect under this Agreement shall be the amount which
is equitable under the circumstances. If the Owner and the Architect are
unable to agree on the amount to be paid under the foregoing sentence, the
matter may be referred to a mutually agreed upon dispute settlement process.
13.5 The Owner may, upon thirty (30) days written notice to the Architect, terminate
this Agreement, in whole or in part, at any time for the convenience of the
Owner, without prejudice to any right or remedy otherwise available to the
Attachment number 1
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15
Owner. Upon receipt of such notice, the Architect shall immediately
discontinue all services affected unless such notice directs otherwise. In the
event of a termination for convenience of the Owner, the Architect's sole and
exclusive right and remedy with respect to LW¶VFRPSHnsation is to be paid for all
work performed and to receive equitable adjustment for all work performed up
to and including the date of termination. The Architect shall not be entitled to
be paid any amount as profit for unperformed services or consideration for the
termination of convenience by the Owner.
13.6 Should the Owner terminate this agreement as provided for under this Article,
the Owner will acquire such drawings, including the use of all drawings,
specifications, documents and materials relating to the Project prepared by or
in the possession of the Architect. The Architect will turn over to the Owner in a
timely manner and in good unaltered condition all original drawings,
specifications, documents, materials, and computer files. In recognition that all
materials turned over under this Article may not be complete, the Owner
agrees to defend, indemnify, and hold harmless the Architect from and against
any and all liability, damages, expenses, and costs (including reasonable
DWWRUQH\V¶IHHV DULVLQJfrom or related to the use or modification of materials
originally prepared by the Architect under this Agreement. This indemnity shall
DSSO\ WR XVH RI WKH $UFKLWHFW¶V PDWHULDOV RQ WKLV RU DQ\RWKHU SURMHFW 7KH
Owner shall also remove or obscure all marking on any documents or material
prepared by the Architect that are sufficient to identify Architect as the author
thereof.
ARTICLE 14
SUCCESSORS/ASSIGNMENT
14.1 This Agreement shall inure to the benefit of and be binding on the heirs,
successors, assigns, trustees and personal representatives of the Owner, as
well as the permitted assigns and trustees of the Architect.
14.2 The Architect shall not assign, sublet or transfer its interest in this Agreement
without the written consent of the Owner, except that the Architect may assign
accounts receivable to a commercial bank or financial institution for securing
loans, without prior approval of the Owner.
14.3 Nothing contained herein shall create any relationship, contractual or
otherwise, with, or any rights in favor of, any third party.
ARTICLE 15
OWNERSHIP OF DOCUMENTS/CONFIDENTIAL INFORMATION
15.1 Drawings and Specifications as instruments of service are and shall remain the
joint property of the Architect and the Owner whether the Project for which they
are made is built or not. Said documents and design concept are not to be
used by the Architect or the Owner on other projects. The Owner shall retain
reproducible copies and electronic copies of Drawings and Specifications for
information and reference and use in connection with the Owner's use and
occupancy of the Project and for the Owner's future requirements of the
Project's facilities including without limitation any alteration or expansion in any
manner the Owner deems appropriate without additional compensation to the
Attachment number 1
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16
Architect. The Owner shall indemnify and hold harmless the Architect against
any liability resulting from any use of the Drawings and Specifications without
the Architect's consent.
15.2 In order for the Architect to fulfill this Agreement effectively, it may be
necessary or desirable for the Owner to disclose to the Architect confidential
and proprietary information and trade secrets pertaining to the Owner's past,
present and future activities. The Architect hereby agrees to treat any and all
informatioQVSHFLILFDOO\DGYLVHGDV³FRQILGHQWLDO¶E\WKH2ZQHUDQGSURYLGHGWR
the Architect in the course of WKH$UFKLWHFW¶VSURIHVVLRQDOVHUYLFHVKHUHXQGHU
as strictly confidential, unless withholding such information would violate the
law, create the risk of significant harm to the public or prevent the Architect
from establishing a claim or defense in an adjudicatory proceeding. The
Architect further agrees that it will not disclose during the period of this
Agreement or thereafter to anyone outside of the authorized Project team (1)
Owner's trade secrets or (2) Owner's confidential and proprietary information.
ARTICLE 16
ADDITIONAL PROVISIONS
16.1 The Owner and Architect agree to endeavor to provide written notification and
to negotiate in good faith prior to litigation concerning claims, disputes, and
other matters in question arising out of or relating to this Agreement or the
breach thereof.
16.2 Nothing herein contained shall be construed to require the parties to provide
written notifications or engage in negotiations prior to the institution of litigation
nor to submit for alternative dispute resolution by a third party or parties any
such claim, dispute or other matter in question between the parties, but the
parties may by mutual agreement submit any claim, dispute or other matter at
issue to arbitration, or such other alternative dispute resolution procedure as
may be mutually agreed upon between the parties.
16.3 Whenever renderings, photographs of renderings, photographs of models,
photographs, drawings, announcements, or other illustration or information of
the Project are released for public information, advertisement or publicity,
appropriate and proper credit for architectural and other services shall be given
to the Architect and Owner respectively.
16.4 The payment of any sums by the Owner shall not constitute a waiver of any
claims for damages by the Owner for any breach of the Agreement by the
Architect.
16.5 This Agreement shall be governed by the laws of the State of Georgia, U.S.A.
16.6 If any one or more of the provisions contained in this Agreement, for any
reason, are held to be invalid, illegal, or unenforceable in any respect, such
invalidity, illegality or unenforceability shall not affect any other provisions
thereof and this Agreement shall be construed as if such invalid, illegal or
unenforceable provision had never been contained herein.
16.7 Except where specifically stated otherwise, all periods of time stated in terms of
days shall be considered periods calculated in calendar days.
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16.8 The headings or captions within this Agreement shall be deemed set forth in
the manner presented for the purposes of reference only and shall not control
or otherwise affect the information set forth therein or interpretation thereof.
16.9 For the purpose of this Agreement unless the context clearly indicates
otherwise, the singular includes the plural, and the plural includes the singular.
16.10 This Agreement may be executed in any number of counterparts, each of
which shall be deemed an original, and the counterparts shall constitute one
and the same instrument, which shall be sufficient evidence by any one
thereof.
ARTICLE 17
PROJECT RECORDS
17.1 All records relating in any manner whatsoever to the Project, or any designated
portion thereof, which are in the possession of the Architect or the Architect's
consultants, shall be made available to the Owner for inspection and copying
upon written request of the Owner. Additionally, said records shall be made
available, upon request by the Owner, to any state, federal or other regulatory
authorities and any such authority may review, inspect and copy such records.
Said records include, but are not limited to, all plans, specifications, submittals,
correspondence, minutes, memoranda, tape recordings, videos, or other
writings or things which document the Project, its design, and its construction.
Said records expressly include those documents reflecting the time expended
by the Architect and its personnel in performing the obligations of this Contract
and the records of expenses incurred by the Architect in its performance under
said Contract. The Architect shall maintain and protect these records for no
less than ten (10) years after final completion of the Project, or for any longer
period of time as may be required by applicable law or good architectural
practice.
ARTICLE 18
PROHIBITION AGAINST CONTINGENT FEES
18.1 The Architect by execution of this Contract warrants that it has not employed or
retained any company or person, other than a bona fide employee working
solely for it, to solicit or secure this Contract and that he has not paid or agreed
to pay any person, company, corporation, individual, or firm, other than a bona
fide employee working solely for him, any fees, commission, percentage, gift,
or other consideration contingent upon or resulting from the award or making of
this Contract.
ARTICLE 19
EXHIBITS AND ATTACHMENTS
19.1 Attached hereto and incorporated herein as part of this Contract are Exhibit A ±
Basic Services, Exhibit B ± Program of Requirements, Exhibit C ± Schedule,
Exhibit D ± Insurance, Exhibit E - the Asbestos Statement of Declaration,
Exhibit F ± Non Collusion Affidavit, and Exhibit G ± Construction Contract.
ARTICLE 20
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ENTIRE AGREEMENT
20.1 This Agreement and its Exhibits and Attachments represent the entire and
integrated agreement between the Owner and the Architect and it supersedes
all prior communications, discussions, negotiations, understandings,
representations or agreements, either written or oral. This Agreement may be
amended only by written instrument signed by both Owner and Architect
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In witness whereof, each individual executing this agreement acknowledges that
he/she/it is authorized to execute this agreement and further acknowledges the
execution of this agreement on the date signed below.
Owner: Architect:
Augusta, Georgia Thompson, Ventulett, Stainback &
Associates, Inc.
By:
(Signature) (Seal) (Signature) (Seal)
Roger L. Neuenschwander
(Name) (Name)
President
(Title) (Title)
530 Greene Street
2700 Promenade Two, 1230 Peachtree
Street, N.E.
(Street Address ± No PO Box) (Street Address ± No PO Box)
Augusta, Georgia 30911
Atlanta, Georgia 30309
(City, State, Zip) (City, State, Zip)
Date of Signature Date of Signature
(Witness) (Witness)
Attachment number 1
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Exhibit A
Basic Services
The January 15, 2008 Augusta Trade, Exhibit and Event Center Building Program, as
modified during the Conceptual Study Period to meet the budgeted CCAP, shall be the
basis for the project design. The CCAP will be established prior to commencement of
the Schematic Design Phase.
Conceptual Study Period: The Architect shall provide the Owner with an evaluation of
the existing building program and recommended modification/selective implementation
of the existing building program to bring the program in line with the CCAP approved by
the Owner. Deliverables shall include: a. Recommended program alternatives to meet
the CCAP with advantages and disadvantages, b. A modified Building Program
approved by the Owner, c. Conceptual site plan and building plan sketches of the
modified program. Architect shall not move into design until the building program and
CCAP are approved. The Owner's Representative will provide cost estimating to
determine that the Program is within the CCAP.
1. Design Narrative Phase
a. The Architect shall examine and analyze available information provided
by the Owner and shall advise and recommend as to additional
information necessary to begin specific design work on the Project. In
addition, the Architect shall:
i. Visit and observe the Project Site and any structures or other
features to be modified;
ii. Familiarize themselves with the survey, and the location of all
existing buildings, utilities, conditions, streets, equipment,
components and other attributes having or likely to have an impact
on the Project;
iii. Familiarize themselves with the Program of Requirements and
make any necessary revisions as required to begin the design
phase;
iv. Familiarize themselves with pertinent Project dates and
programming needs, including the Project Design Schedule;
v. Review all Project geotechnical, Hazardous Substance, structural,
chemical, electrical, mechanical and construction materials tests,
investigations and recommendations;
vi. Review local zoning restrictions and requirements;
vii. Analyze opportunities for incorporation of sustainable design
features, in support of the goal of meeting LEED Version 2.2
Certification.
viii. Register project with USGBC.
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ix. Gather such other information necessary for a thorough
understanding of the Project.
b. Upon analysis of all available information and prior to initiating any design
tasks, the Architect shall participate in a Pre-Design Project Analysis.
The Architect shall have in attendance the individuals who will represent
the primary architectural and engineering disciplines on the project and
others as may be requested by the Owner's Representative. The
Architect shall take and transcribe minutes of the sessions.
c. Upon conclusion of the Pre-Design Project Analysis, the Architect shall
prepare a report to the Owner (hereinafter referred to as the Design
Narrative) along with a Design Schedule acceptable to the Owner which
is the Architect's interpretation of the Project requirements, design
parameters and objectives, and results of the Pre-Design Project
Analysis. To the maximum extent possible, the Design Narrative will
contain diagrammatic studies and pertinent text relative to: design
concept; Program of Requirements; analysis of alternatives; internal
functions; human, vehicle and material flow patterns; general space
allocations; detailed analysis of operating functions; studies of adjacency,
vertical and horizontal affinities; and outline descriptions of major building
components and systems.
d. Upon written authorization from the Owner to proceed, and based on the
approved Design Narrative, the Construction Contract Award Price
(CCAP), and Program of Requirements the Architect shall prepare
Schematic Design Studies consisting of drawings and other documents
illustrating the design concept, scale and relationship of the Project
components for approval by the Owner.
2. Schematic Design Phase
a. The Architect shall provide the Owner's Representative periodically with
copies of Schematic Design Studies for the Owner's Representative's
review during the Schematic Design Phase. At the end of the Schematic
Design Phase the Architect shall provide the Owner's Representative with
a complete set of the drawings and other documents for approval by the
Owner in an uneditable electronic media.
b. The Architect shall participate as requested in meetings with Owner's staff
to review the project, receive the Owner's input and provide responses to
input.
c. The Architect shall prepare documents and make presentations to
Augusta Georgia as determined by the Owners Representative.
Documents required for presentation shall include but not limited to
mounted and colored site plans, floor plans and elevations.
d. Documents prepared by the Architect for final Schematic Design Phase
submittal shall include drawings and a written report. The drawings shall
include, but not be limited to; a proposed site utilization study of the
property of the Project, schematic plans of all floor plan conditions, and
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simplified elevations indicating the fundamentals of the architectural
concept. The report shall include the status of the work, a summary of
programmed versus actual square footage by room or area and net to
gross comparisons in a format defined by the Owner; such discussion of
design factors, if any, as are pertinent in the opinion of the Architect; and
descriptions of proposed engineered systems, construction concepts,
materials and work to be included in the construction contracts. Further,
the report should include any pertinent minutes from meetings or
telephone conferences with, or letters from review agencies with
responses, and responses to all review comments from staff from
previous reviews.
e. The Architect shall include as part of his submittal a statement that to the
best of his knowledge and belief the documents incorporate the design
standards conveyed by the Owner during this phase of design.
f. The Architect shall submit a statement indicating that local governing
authorities are aware of the project, and the necessary requirements of
such agency will be met to the best of his knowledge and belief.
g. To be considered acceptable for final Schematic Design Phase submittal,
the documents shall contain all of the following unless otherwise agreed
in writing:
i. Architectural
1. Overall plans (at ´VFDOH) showing complete building layout,
and identifying areas, room by room, showing square footage
with comparisons to program standards, and core areas and
their relationships.
2. (QODUJHGSODQV DW´VFDOH RIVHOHFWDUHDVVXFKDVPDLQHQWU\
lobby, concourse, toilets and back of house areas.
3. Preliminary building section and elevations indicating location
and size of fenestration.
4. Preliminary furniture layouts of critical spaces.
5. Site plan with building located and overall grading plan with a
minimum of ¶- 0" contour lines. All major site development
such as orientation, access road paving, walls and outside
support buildings, structured parking facilities and paved parking
lots should be shown.
6. Gross and net area calculations separated to show conformance
with the Program of Requirements.
7. Preliminary Building Code Summary.
ii. Structural
1. Narrative of structural system (concrete, precast, structural steel
with composite deck, structural steel with bar joists, etc.).
2. Identification of foundation requirements (fill requirements, piles,
caissons, spread, footings, etc.).
iii. Mechanical
1. Block heating, ventilating and cooling loads estimates including
skin versus internal loading.
2. Single-line drawings of all mechanical equipment spaces, duct
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chases and pipe chases.
3. Location of all major equipment in allocated spaces.
4. Location of all service entrances.
iv. Electrical
1. Lighting fixtures roughly scheduled showing types of fixtures to
be used.
2. Major electrical equipment roughly scheduled indicating size and
capacity.
3. Complete preliminary one-line electrical distribution diagrams
with indications of final location of service entry, transformers
and emergency generator, if required.
4. Description of specialized electrical systems (fire alarm,
intercom, voice/data, etc.).
5. Legend showing all symbols used on drawings.
h. Documents not complying with Subparagraph 2.g. shall be returned to the
Architect for correction at no additional charge to the Owner and with no
change to the overall Project design schedule.
i. Upon Owner acceptance and approval of the Schematic Design, the
structural bay sizes, floor elevations and exterior wall locations (building
"footprint") may not be changed except by a Design Phase Change
Order.
j. The Architect shall provide electronic images (in pdf format) at each
phase of the design for use by Augusta Georgia on their website.
k. The Architect shall provide in-progress sketches, at each phase of the
design, mounted on presentation boards for display in the Main Lobby of
the existing Municipal Building.
3. Design Development Phase.
a. The Architect shall prepare from the approved Schematic Design Studies,
for further approval by the Owner, the Design Development Documents
consisting of drawings and other documents to fix and describe the size
and character of the entire Project as to structural, mechanical and
electrical systems, materials and such other essentials as may be
appropriate.
b. Design Development Documents prepared by the Architect shall include
drawings and a written report in more detail than the Schematic Design
Documents and shall take into account the Owner's comments on the
previous submittal. The report shall include the status of the work, a
summary of programmed versus actual square footage by room or area in
a format defined by the Owner, such discussion of design factors, if any,
as are pertinent in the opinion of the Architect; and outline descriptions of
proposed engineered systems, construction concepts, materials and work
to be included in the construction contracts. Drawings shall include
dimensioned site development plan, floors plans, elevations, and typical
sections indicating proposed construction. Drawings shall also include
information on major finishes as well as diagrammatic drawings
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illustrating fundamentals of major engineered systems, i.e., structural,
mechanical and electrical.
c. The Architect shall include as part of his submittal a statement that to the
best of his knowledge and belief the documents incorporate the design
standards conveyed by the Owner during this phase of design.
d. The Architect shall submit the final Design Development package,
pertinent meeting minutes, etc. to show how review comments made in
Schematic Design have been addressed. It should be clear from the
notes where the specific item was incorporated into the Design
Development submittal or an explanation if it was not incorporated.
e. The Architect shall provide the Owner's Representative periodically with
copies of in-progress Design Development Documents during the Design
Development Phase. At the end of the Design Development Phase the
Architect shall provide the Owner's Representative with a complete set of
the drawings and other documents for approval by the Owner in an
uneditable electronic media. The documents for this final Design
Development Phase submittal shall contain all of the following unless
otherwise agreed in writing:
i. Architectural
1. Project phasing plan.
2. Building Code Summary Sheet.
3. Life safety plans showing all fire walls and egress calculations.
4. Floor plans (at 1/8" scale) with final room locations including all
openings.
5. 5RRI SODQ DW ´ VFDOH LQGLFDWLQJ VWUXFWXUDO VORSH GUDLQDJH
areas and drain locations.
6. Wall sections showing final dimensional relationships, materials
and component relationships.
7. Plans shall show typical furniture layouts associated with an
exhibit type facility.
8. Finish schedule identifying all finishes.
9. Preliminary door and hardware schedule showing final quantity
plus type and quality levels.
10. Virtually complete site plan including grading and drainage.
11. Preliminary development of details, including millwork details
and large scale blow-ups.
12. Legend showing all symbols used on drawings.
13. Outline of materials to be specified in the CD phase.
14. Reflective ceiling development including ceiling grid and all
devices that penetrate the ceiling (i.e., light fixtures, sprinkler
heads, ceiling register or diffusers, etc.).
ii. Structural
1. Plan drawings with all structural members located and sized.
2. Final building elevations.
3. Outline of materials to be specified in the CD phase.
4. Foundation drawings.
iii. Plumbing
1. Piping, fixtures and equipment substantially located and sized.
Attachment number 1
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iv. Mechanical
1. Heating and cooling load calculations for each space and major
duct or pipe runs sized to interface structural.
2. Major mechanical equipment scheduled indicating size and
capacity.
3. Ductwork and piping substantially located and sized (mains
only).
4. Above ceiling and/or mechanical room layouts to verify all,
structural, mechanical, plumbing, electrical and fire protection
systems fit in available spaces.
5. Typical devices in ceiling located in public spaces.
6. Legend showing all symbols used on drawings.
7. Outline of materials to be specified in the CD phase.
8. Completed life cycle cost analysis.
v. Electrical
1. Power consuming equipment and load characteristics.
2. Electric load estimate.
3. Major electrical equipment (switchgear, distribution panels,
emergency generator, transfer switches, UPS system, etc.)
dimensioned and drawn to scale into the space allocated.
4. Preliminary site lighting design coordinated with Georgia Power.
5. Outline of materials to be specified in the CD phase.
6. Lighting, power, telecommunications and office automation
devices and receptacles shown in plan.
7. Preliminary light fixture schedule.
8. One line diagram of specialized electrical systems (fire alarm,
intercom, voice/data, etc.) showing location of control
equipment/panels and devices.
9. Interior electrical loads estimate for systems furniture,
receptacles, lighting, food service equipment, and any other
special use areas, etc.
vi. Fire Protection
1. Provide flow test information
2. Provide narrative of proposed fire protection system.
vii. Sustainability/LEED
1. Provide LEED Score Sheet Itemizing anticipated LEED
points and team responsibilities.
f. Documents not complying with Subparagraph 3.g. shall be returned to the
Architect for correction at no additional charge to the Owner and with no
change to the overall Project design schedule.
g. The Architect shall provide electronic images (in pdf format) at each
phase of the design for use by Augusta Georgia on their website.
h. The Architect shall provide in-progress design images, at each phase of
the design, mounted on presentation boards for display in the Main Lobby
of the existing Municipal Building.
4. Construction Documents Phase.
a. Upon written authorization from the Owner to proceed, the Architect shall
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prepare from the approved Design Development Documents, Working
Drawings and Specifications setting forth in detail the requirements for the
construction of the entire Project. The Owner will provide the Conditions
of the Contract (General and any Supplementary), Advertisement for
Bids, Instructions to Bidders, time control specification provisions, and
Construction Proposal Forms and Agreement(s) which the Architect shall
incorporate into the Construction Documents.
b. Construction Documents shall be packaged and be completed in
accordance with its schedule.
c. Detailed drawings shall cover all work included in the Project or
designated portion thereof. It is the responsibility of the Architect to
assure that the Project Construction Documents require that no asbestos-
containing materials are to be incorporated in the Project.
d. A CM at Risk contract for construction is anticipated for the project.
e. Specifications shall be prepared using the Construction Specifications
Institute division format. Specifications for products, materials and
equipment shall be written in full compliance with all relevant laws and
building codes. Brand names may be used to specify a particular product
to be bid as an equal only in accordance with State law.
f. The Architect shall provide a color board with exterior and interior color
selection for review, approval and use by the Owner. The approved color
board shall be submitted for use by the Owner with the 100%
Construction Documents.
g. The Architect shall provide the Owner's Representative periodically with
copies of in-progress Construction Documents during this phase.
Additionally, the Architect shall submit for approval by the Owner a set of
preliminary Construction Documents at the stage of 60% completeness
along with a written report in an uneditable electronic media. The report
shall incorporate the status of the work and a summary of programmed
versus actual square footage in a format defined by the Owner by room or
area. The documents for this 60% Construction Document submittal
shall, at a minimum, satisfy all of the requirements of the Design
Development Phase, plus all of the following unless otherwise agreed in
writing:
i. General
1. Complete index of drawings
2. Vicinity plan
3. Building Code Summary
4. Life safety plans
5. Energy data
6. Accessibility summary
7. U.L. details
ii. Civil / Landscaping
1. Copy of the Site Survey
2. Site plan satisfactory for site plan approval
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3. Site demolition plan
4. Staking plan
5. Erosion control plan
6. Grading plan
7. Site utility plan
8. Storm drainage plan, details and schedule
9. Paving plans and details
10. Landscaping plans and details, plant schedule
iii. Architectural
1. Demolition plans (if required)
2. Key plans with final room numbers as approved by Augusta
Georgia
3. Critical sections and details identified and drawn
4. Roof plan with all penetrations
5. Kitchen layout and equipment schedule
6. Exterior elevations with control joints located
7. Enlarged toilet room layout with all fixtures and dimensions
8. Toilet room elevations
9. Reflected ceiling plan with all fixtures located and ceiling height
identified
10. Bulkhead and lintel details
11. Finish plan and schedule
12. Door and hardware schedule, elevations, and head and jamb
details
13. Masonry details
14. Roof details
15. Stair details
16. Elevator sections and details if applicable
17. Furniture layout
18. Casework elevations
iv. Structural
1. Demolition plans (if required)
2. Footing plans and details
3. Reinforcing steel plans
4. Structural steel plans
v. Plumbing
1. Demolition plan (if required)
2. Fixture schedule
3. Plumbing plans
4. Enlarged toilet room plans
5. Riser diagrams for waste and vent, water, storm drainage, and
gas
6. Plumbing site plan
7. Plumbing details
vi. Mechanical
1. Demolition plan (if required)
2. Ductwork and piping completely located and sized
3. Complete equipment schedules
4. Mechanical room enlarged plans and sections
5. Schematic control diagrams
6. Mechanical details
Attachment number 1
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vii. Electrical
1. Demolition plan (if required)
2. Fixture schedule
3. Electrical site plan
4. Power plan with panels located and identified
5. Lighting plan
6. Complete plans for auxiliary systems including but not limited to,
fire alarm, voice/data, intercom, Audio/Video, and security
7. Riser diagrams for all systems
8. Panel schedule
viii. Fire Protection
1. Demolition plan (if required)
2. Fire protection plan with location of all hose and valve cabinets
identified
3. Preliminary fire protection performance based design.
ix. Sustainability/LEED
1. Update LEED Score Sheet.
2. Document LEED point items per USGBC requirements.
3. Incorporate LEED requirements in Construction Documents.
h. Documents not complying with Subparagraph 4.g. shall be returned to the
Architect for correction at no additional charge to the Owner and with no
change to the overall Project design schedule.
i. After review and approval of the 60% Construction Documents by the
Owner, the Architect shall continue with preparation of final Construction
Documents and Bid Documents, including final Specifications for all
authorized work on the Project and shall incorporate in those final
documents the comments and any modifications and changes desired by
the Owner and any modifications required for compliance with all
applicable codes, regulations, standards, the approved program, and
prior written approvals and instructions of the Owner. The resulting final
Construction Document submittal is to be a coordinated package, suitable
for bidding distribution.
j. The Architect shall participate in such reviews and meetings as are
necessary for the project to conform to applicable codes and applicable
requirements of responsible agencies and will make any changes to the
Construction Documents which are required for issuance of all permits
and legal authorizations needed to construct the Project.
k. The Architect shall provide necessary information for the CM at Risk to
submit all relevant applications for all required building permits within a
reasonable time to ensure receipt of final comments in time to issue any
required addenda to the Bidding Documents.
l. At the completion of the construction documents phase, the Architect
shall submit to the Owner a set of 100% complete documents prepared
by the Architect for final Construction Documents Phase submittal which
shall include the final working drawings and specifications in an
uneditable electronic media.
Attachment number 1
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m. The Architect shall include as part of his submittal a statement that to the
best of his knowledge and belief the documents incorporate the design
standards conveyed by the Owner during this phase of design.
n. The Architect shall submit with the final Construction Document package,
meeting minutes, etc. to show how review comments made in Design
Development have been addressed. It should be clear from the notes if
the specific item was incorporated into the Construction Document
submittal or not (with an explanation).
o. The Architect shall provide electronic images (in pdf format) at each
phase of the design for use by Augusta Georgia on their website.
p. The Architect shall provide in-progress design images, at each phase of
the design, mounted on presentation boards for display in the Main Lobby
of the existing Municipal Building.
5. Permitting and Bidding/Negotiation Phase.
a. After receiving written authorization from the Owner, the Architect shall
proceed with the Permitting and Bidding/Negotiation Phase.
b. The 2ZQHU¶s Representative shall coordinate the bidding documents
distribution.
c. The Architect shall provide necessary documents to the CM at Risk to
expedite and obtain all necessary permits, licenses and approvals,
including paying any associated fees or assessments, required for the
construction, use or occupancy of permanent structures or for permanent
changes in existing facilities, unless otherwise agreed in writing. The
Owner shall reimburse the Architect for the actual cost of any fees or
assessments paid by the Architect pursuant to this subparagraph.
d. The Architect shall prepare such clarifications and addenda to the bidding
documents as may be required. The Architect will provide these to the
Owner for review prior to issuance to all holders of bid documents.
e. The Owner's Representative will schedule and conduct Pre-Bid
Conferences with prospective bidders to review the Project requirements.
The Architect shall provide knowledgeable representatives, including
representatives of its consultants, to participate in these conferences to
explain and clarify Bidding Documents. Within five (5) days after the Pre-
Bid Conference the Architect shall deliver to the Owner, if needed, a final
Addendum.
f. The Architect shall assist the Owner's Representative and the Owner in
obtaining bids.
g. The Architect shall assist the 2ZQHU¶s Representative reviewing the CM
at Risk's bid tabulation and recommendation to the Owner concerning the
Contract Award.
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h. Should first bidding or negotiation produce prices in excess of the
approved CCAP, the Architect shall participate with the Owner's
Representative in such re-bidding, re-negotiation, and re-design, at no
additional expense to the Owner pursuant to Article 7.3, as may be
necessary to obtain price(s) within the approved CCAP or price(s)
acceptable to the Owner. The Owner will make decisions to assist in re-
design. All re-design must be approved by the Owner.
i. Should the Architect re-design or conduct re-bidding under its
responsibilities set out in the preceding paragraph, its Construction Phase
and Post Construction Phase services shall be extended to take re-
design/re-bid delays into account at no additional expense to the Owner.
j. The Architect shall assist the Owner's Representative in the preparation
of the Agreement(s) between Owner and Contractor(s) for the Owner's
execution. The Owner's Representative will coordinate award(s) and
Notice(s) to Proceed for the Owner.
6. Construction Phase.
a. The Construction Phase for each portion of the Project will commence
with the award of the Construction Contract and will terminate when the
Owner makes the Final Completion payment to the CM at Risk or at 3
months from the date of substantial completion, whichever comes first.
b. The Architect shall consult with the Owner and participate in all decisions
as to the acceptability of subcontractors and other persons and
organizations proposed by the CM at Risk for various portions of the
work.
c. 7KH2ZQHU¶V5HSUHVHQWDWLYHVKDOOUHTXLUHWKH&0DW5LVNWRSUHSDUHD
submittal schedule stating when the CM at Risk proposes to provide
submittals to the Architect. The Architect will review and together with the
CM at Risk agree upon a final submittal schedule. The Architect shall
review and approve shop drawings, samples, and other submissions of
CM at Risk as well as the Work performed by the CM at Risk for
conformance with the design concept of the Project and for compliance
with the Contract Documents. The Architect shall prepare one final color
board for the use of the Owner and one to be kept on the jobsite
containing the Owner approved submittal samples. The review and
return of submittals shall be based upon the above submittal schedule,
and accomplished by the Architect within fourteen (14) calendar days
from date of receipt except when otherwise authorized by the Owner's
Representative.
d. The Architect shall provide necessary Project drawings, in electronic
format, to the electrical or dDWDFRQWUDFWRUIRUFUHDWLRQRIGDWD³DVEXLOW´
submittal and approval drawings, and to the CM at Risk for site
layout/staking.
e. The Owner's Representative will establish with the Architect procedures
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to be followed for review and processing of all shop drawings, catalogue
submissions, project reports, test reports, maintenance manuals, and
other necessary documentation, as well as requests for changes and
applications for extensions of time.
f. The Architect, without the Owners prior approval, may authorize or direct
minor changes in the Work which are consistent with the intent of the
Construction Documents and which do not involve a change in Project
cost, time for construction, Project scope, aesthetics, visual concepts or
approved design elements. Any such minor changes shall be
implemented by written field order. Except as provided in this
subparagraph, the Architect shall not have authority to direct or authorize FKDQJHVLQWKH:RUNZLWKRXWWKH2ZQHU¶VSULRUZULWWHQDSSURYDO KRZHYHU
the Architect shall provide a copy of any written field order to the Owner
RU2ZQHU¶V5HSUHVHQWDWLYH
g. The Architect shall promptly consult with and advise the Owner
concerning, and review, process, and recommend, all change order
requests and change orders.
h. The Architect shall promptly prepare required drawings, specifications
and other supporting data as necessary in connection with minor
changes, change order requests and change orders.
i. The Architect shall promptly prepare and submit change order proposal
requests for the 2ZQHU¶VDSSURYDODQGDFFHSWDQFH7KH$UFKLWHFWVKDOO
include the following in any such requests:
i. Provide a Description of the Change.
ii. Provide an explanation as to why the change is necessary.
iii. Provide an explanation as to who requested the change.
iv. Provide any and all alternatives that could be done in lieu of the
requested change.
v. Provide an explanation about what will happen if the change order
proposal is not approved.
vi. Provide an explanation about the impact of the change on the Project
Schedule.
vii. Provide a Reason for the Change (ie. Unforeseen Conditions, Owner
Requested, Life Safety, Code Requirement, Errors and/or Omissions,
or Other (please specify).
viii. Each Change Order Request should include the following statement:
³:H KDYH UHYLHZHG WKH &RQWUDFWRU¶V SURposal and we have
determined that the cost is fair and reasonable compensation for
WKHVFRSHRIZRUNGHVFULEHG´
j. The Architect shall promptly administer and manage all minor changes,
change order requests, and change orders on behalf of the Owner.
k. Upon request by the Owner, the Architect shall prepare Change Orders in
accordance with the Construction Contract Agreement. No change in the
Construction Contract, including the price, the work, or the time for
completion, may be made without the written consent of the Owner.
Attachment number 1
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Item # 13
32
l. The Architect shall render to the Owner's Representative, in a timely
manner so as to not delay the progress of the work, interpretations of
requirements of the Contract Documents. The Architect shall make all
interpretations consistent with the intent of and reasonably inferable from
the Contract Documents. The Architect's decision in matters relating to
artistic effect shall be final if consistent with the intent of the Contract
Documents.
m. Should errors, omissions or conflicts in the drawings, specifications or
other Contract Documents by the Architect be discovered, the Architect
will prepare and submit to the Owner's Representative, in a timely manner
so as to not delay the progress of the work, such amendments or
supplementary documents and provide consultation as may be required,
for which the Architect shall make no additional charges to the Owner.
n. The Owner's Representative shall be the point of contact for the Owner,
except when the Owner shall direct otherwise. All instructions to the
Contractor(s) shall be issued by the Architect except when it is directed
otherwise by the Owner's Representative.
o. The Architect will have access to the Work at all times. All site visits,
observations and other activities by the Architect shall be coordinated
with the Owner's Representative and written report of such visits made
promptly to the Owner's Representative.
p. The Architect and its consultants (including, but not limited to, the civil,
structural, mechanical and electrical disciplines) shall make such periodic
visits to the Project site as may be necessary to familiarize themselves
generally with the progress and quality of the Work and to determine in
general if the Work is proceeding in accordance with the Contract
Documents. If the Architect observes any work that does not conform to
the Contract Documents, the Architect shall immediately make an oral
and written report of all such observations to the Owner's Representative.
The Architect and its consultants shall not be required to make exhaustive
or full-time on-site observations to check the quality or quantity of the
Work, but shall make as many observations as may be reasonably
required to fulfil their obligations to the Owner. The Architect shall not be
responsible for construction means, methods, techniques, sequences or
procedures, or safety precautions and programs in connection with the
Work.
q. Periodic visits of the Architect shall be not less than bi-monthly. Each
applicable engineering discipline DV UHTXLUHG E\ WKH 2ZQHU¶s
Representative, shall make periodic visits, during the course of work
applicable to its discipline. During critical work phases, each engineering
discipline may be required to make periodic visits bi-monthly. The
engineering disciplines shall prepare and submit a report on each visit,
submitted via the Architect to the Owner's Representative within five (5)
working days of the visit.
Attachment number 1
Page 32 of 47
Item # 13
33
r. The Architect shall render written field reports relating to the periodic
visits and observations of the Project within five (5) working days to the
Owner's Representative in the form required by the Owner's
Representative.
s. The Architect shall attend Bi-Monthly construction progress meetings
attended by the Owner's Representative and representatives of the
Contractor. The Architect shall render written field reports during the
construction administration phase, within five (5) working days to all
participants in a format acceptable to the Owner's Representative.
t. Based upon observations at the site and upon the Contractor's
applications for payment, the Architect shall determine the amount owing
to the Contractor(s), pursuant to the terms of the Owner/Contractor
Agreement, and shall issue Certificates for Payment to the Owner in such
amounts. The Architect's signing of a Certificate of Payment shall
constitute a representation by the Architect to the Owner, based upon the
Architect's observations at the site and the data comprising the
Application for Payment, that the Work has progressed to the point
indicated, that to the best of the Architect's knowledge, information and
belief, the quality of the Work appears to be in accordance with the
Contract Documents (subject to: an evaluation of the Work for
conformance with the Contract Documents upon Substantial Completion;
the results of any subsequent tests required by the Contract Documents;
minor deviations from the Contract Documents correctable prior to
completion; and to any specific qualifications stated in the Certificate for
Payment), and that the Contractor is entitled to payment in the amount
certified. By signing a Certificate for Payment to the Owner, the Architect
shall not be deemed to represent that it has made any examination to
ascertain how and for what purpose the Contractor has used the monies
paid on account of the Construction Contract Sum.
u. If, in accordance with its duty, the Architect advises the Owner's
Representative of non-conforming work as stated in subparagraph 6.p.,
the Architect shall confirm the non-conformance in writing to the Owner's
Representative in a timely manner so as to not delay the progress of the
work.
v. The Architect and the Owner's Representative jointly shall have authority
but not the duty to condemn or reject Work on behalf of the Owner when
in the Owner's Representative's or the Architect's opinion the Work does
not generally conform to the Contract Documents. Whenever in the
Owner's Representative's or the Architect's reasonable opinion it is
considered necessary or advisable to insure the proper implementation of
the intent of the Contract Documents, the Owner's Representative shall
have the authority to require special inspection or testing of any Work in
accordance with the provisions of the Contract Documents whether or not
such Work is fabricated, installed or completed. Neither this authority, nor
the decision to exercise or not exercise such authority shall give rise to a
duty or responsibility of the Architect for site safety, construction means,
methods or techniques, create an express or implied duty or responsibility
Attachment number 1
Page 33 of 47
Item # 13
34
tRWKH&0DW5LVN6XEFRQWUDFWRU¶VRUPDWHULDODQGHTXLSPHQWVXSSOLHUV
w. The CM at Risk shall obtain governing agency occupancy approval if any
exceptions arise related to the design or specified materials.
7. Final Completion Of Design Services Phase.
a. When the CM at Risk notifies the Architect that the Work is substantially
complete DQG SURYLGHV WKH $UFKLWHFW ZLWK WKH &0¶V SXQFK-list, the
Architect and its consultants shall review the Work and prepare and
submit to the Owner's Representative punch lists of the Work of the
Contractor(s) which is not in conformance with the Contract Documents.
The Architect shall transmit such punch lists to the Contractor(s). The
Owner may request that the Architect review and prepare a punch list on
any portion of the Work.
b. The Architect shall be available to address CM questions in the original
operation of any equipment or system such as initial start-up, testing,
adjusting and balancing.
c. The Architect and/or its consultants shall observe, review test data, and
certify the original operation of any equipment or system such as initial
start-up testing, adjusting and balancing to make sure that all equipment
and systems are properly installed and functioning in accordance with the
design and specifications.
d. The Architect shall review and approve the Contractor-furnished
maintenance and operating instructions, schedules,
guarantees/warranties, bonds, and certificates of inspection as required
by the Construction Documents and forward all approved copies to the
Owner's Representative for use by the Owner.
e. The Architect and its consultants shall conduct at least two (2)
comprehensive Final Completion inspections per construction contract at
the request of the Owner. If more than one (1) Final Completion
inspection is required, through no fault of the Architect, the additional
inspection may be deemed additional services.
f. The CM at Risk shall provide the Architect drawings, prints, and other
data necessary for the accurate preparation of the record drawings.
g. Upon correction of the deficiency reports (punch lists), and acceptance of
all other close-out submittals and certificates of the Contractor, the
Owner's Representative and the Architect shall review and approve the
Application for Final Payment and forward it to the Owner for execution.
h. The Architect shall prepare a set of reproducible sealed mylar record
drawings and digital files, in .DWG format on CD ROM, showing
significant changes in the Work made during the construction process,
based on marked-up contract drawings, prints, and other data furnished
by the Contractor(s) and the applicable Addenda, Clarifications, and
Attachment number 1
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35
Change Orders which occurred during the Project.
8. Architect's Professional Responsibility and Standard of Care.
a. By execution of this Agreement, the Architect represents that (a) it is an
experienced and duly licensed firm or individual having the ability and skill
necessary to perform the Services required of it under this Agreement in
connection with the design and construction of a project having the scope
and complexity of the Project contemplated herein; (b) it has the
capabilities and resources necessary to perform its obligations hereunder;
and (c) will become familiar with current laws, rules and regulations which
are applicable to the design and construction of the Project (such laws,
rules and regulations including, but not limited to, local ordinances,
requirements of building codes of city, county, state and federal
authorities which are applicable to the Project, local sanitary laws and
rules and regulations, and orders and interpretations by governing public
authorities of such ordinances, requirements, codes, laws, rules and
regulations in effect at the time of commencement of services on the
Project), and that drawings, specifications and other documents prepared
by the Architect shall be prepared to meet, reflect and incorporate such
laws, rules and regulations.
b. The Architect hereby represents and agrees that the drawings,
specifications and other documents prepared by it pursuant to this
Agreement shall be adequate for their intended use, except as to any
deficiencies which are due to causes beyond the control of the Architect,
and that the Project, if constructed in accordance with the drawings,
specifications and other documents, shall be structurally sound and a
complete and properly functioning facility in accordance with the terms of
this Agreement. Any suggestions, recommendations or review comments E\WKH2ZQHUVKDOOQRWUHGXFHRUGLPLQLVKWKH$UFKLWHFW¶VUHVSRQVLELOLWLHV
pursuant to this Agreement.
c. The Architect shall be responsible for any errors, inconsistencies or
omissions in the drawings, specifications, and other documents. The
Architect will correct at no additional cost to the Owner any and all errors
and omissions in the drawings, specifications and other documents
prepared by the Architect. The Architect further agrees, at no additional
cost, to take the lead and render assistance to the Owner in resolving
problems relating to the design or specified materials.
d. It is the responsibility of the Architect to make certain that, at the time the
project is bid, all drawings, specifications and other documents are in
accordance with applicable laws, statutes, building codes and regulations
and that appropriate reviews and approvals are requested and obtained
from federal, state and local governments.
e. It shall be the responsibility of the Architect throughout the period of
performance under this Agreement to exercise the abilities, skills and
care customarily used by Architects of the training and background
needed to perform the services required under this Agreement who
Attachment number 1
Page 35 of 47
Item # 13
36
practice in the Augusta, Georgia area or similar communities.
9. Project Requirements.
a. The Architect shall review the Owner provided cost estimates and provide
input to the Owner with regards to the design and estimate as to his belief
to the best of his knowledge and belief that the project cost is within the
CCAP.
b. With each Design Phase submittal and each interim, revisionary or
subsequent design submittal of the Architect to the Owner, the Architect
shall make the following statement in writing:
"The drawings, specifications, and other documents submitted
herewith, to the best of our knowledge, information and belief, fulfill
the Program of Requirements and the work indicated by them may
be purchased by the Owner in a construction contract or contracts,
the total price of which (CCAP) will not exceed the CCAP and may
be constructed, and the above mentioned documents submitted
herewith have been prepared in accordance with the Professional
Architectural Services Agreement."
c. With each Design Phase submittal and each interim, revisionary or
subsequent design submittal of the Architect to the Owner and with his
certification of the Final Payment to the contractor, the Architect shall
make the following statement in writing:
"No asbestos-containing building materials have been specified and
to the best of my/our knowledge and belief none have been
incorporated into this Project."
d. Incorporated herein and made a part of this Agreement by reference as
Exhibit B is the Program of Requirements which defines the physical and
environmental parameters for the Project and establishes the design
objectives and criteria. No deviations from the Program of Requirements
shall be allowed without written approval for change, in the form of a
Design Phase Change Order executed by the Owner and Architect.
e. Incorporated herein and made a part of this Agreement by reference as
Exhibit C the Schedule for the Project which defines the sequence and
timing of the design and construction activities. No deviation from the
Schedule shall be allowed without written approval for a change in the
Schedule, in the form of a Design Phase Change Order executed by the
Owner and Architect. Should the Owner determine that the Architect is
behind schedule; the Architect shall expedite and accelerate its efforts,
including additional manpower and/or overtime, to maintain the approved
design schedule at no additional cost to the Owner.
10. Project Conferences.
a. Throughout all phases of the Project, the Architect and its consultants
shall meet periodically with the Owner when reasonably requested.
Participants shall be as agreed with the Owner. Such meetings shall
include:
Attachment number 1
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Item # 13
37
i. Architect Orientation.
1. Pre-design conferences.
2. Pre-design Project Analysis Sessions.
3. Design conferences.
4. Public Presentations ± The Architect shall prepare for and
participate in up to six (6) public presentations to the County
Commission, at public information meetings, and/or the Owners
designated liaison team.
5. Pre-bid conference for the bid package.
6. Preconstruction conference for the bid package.
7. Construction progress meetings.
8. Substantial Completion, Final Completion and completion of
warranty period inspections for the construction contract.
b. The Architect shall be responsible for scheduling and attending any
meetings necessary to properly coordinate the design effort including,
without limitation, meetings with governing agencies, code officials and
applicable utilities.
c. The Architect shall be responsible for preparing accurate and complete
minutes of Project Design conferences and distributing same to all
participants. The Architect shall prepare and distribute meeting minutes
within five (5) working days after each meeting.
11. Not Used.
12. Construction Warranty.
a. The Architect and its consultants shall assist the Owner in resolution of
warranty issues as may be required to determine responsibility for
deficiencies.
b. The Architect and its consultants shall conduct an inspection of the
project one (1) month prior to any warranty expiration and provide to the
Owner a written report specifying any warranty deficiencies which may
exist.
13. General Requirements
a. The Owner will interview the design and management staff that will be
assigned to this project.
b. 7KH2ZQHUZLOOUHYLHZWKH$UFKLWHFW¶V&RQVXOWDQWVEHLQJFRQVLGHUHGIRU
this project prior to their assignment. Interior Design, Traffic/Parking, Civil
Engineer/Landscape, Acoustical/Audio Visual, Food Service, Exterior and
Public Lighting, Telecommunications, Graphics/Signage, Security,
Structural, Electrical, Plumbing, Fire Protection, and Mechanical costs are
LQFOXGHG LQ WKH $UFKLWHFW¶V IHH The results of the Conceptual Study
Period may alter this listing of consultants.
c. The Architect is to provide the Owner with all final drawings on computer
disk. AutoCAD version 2005 or later is preferred, or scanned onto
magnetic media that can be accessed by AutoCAD 2005.
Attachment number 1
Page 37 of 47
Item # 13
38
d. The Architect is to provide the Owner with 11" X 17" prints of the final site
plan/grading plan, staking plan, and overall floor plan.
e. The Architect is to file and review all plans with the applicable Building
Department, Development Department, Augusta Georgia Inspections
Divisions, and Fire Marshal, and incorporate all review comments on the
plans prior to sending the plans out for bid.
f. Periodic field visitations are to be made by all of the $UFKLWHFW¶V
Consultants retained for this project during construction to observe the
implementation of their specific discipline. The Architect shall prepare
and distribute written reports from these visits within two (2) working days
after each visit.
g. Final punch lists are to be made by each of the $UFKLWHFW¶V&onsultants,
as well as the Architect. The Architect shall prepare and distribute written
reports within five (5) working days after each inspection.
h. The maximum drawing sheet size is to be 30" X 45".
14. Leadership in Energy and Environmental Design (LEED):
a. The design and construction of this Project shall integrate building
materials and methods that promote environmental quality, economic
vitality, and social benefit through the construction and operation of the
built environment. The Project goal shall be to meet at a minimum the /(('FHUWLILHGUDWLQJ /(('&HUWLILHGIRUEXLOGLQJVWKDWHDUQEHWZHHQ
26 and 32 of the available points). The intent of the project is to create an
environment of a high level of operational efficiency, as well as comfort
and support for building tenants and visitors.
b. The Architect shall define and develop design requirements for the project
that include sustainable planning and design concepts, as defined by the
86*UHHQ%XLOGLQJ&RXQFLO¶V/(('3URJUDPFRYHULQJLWHPVVXFKDV
i. Building design analysis and building performance as it relates to
energy use, sustainability concepts, and productivity of the interior
environment;
ii. Energy use effectiveness including natural convection in HVAC,
natural lighting and water use / recycling / integration;
iii. Development of integrated systems for environmentally
responsible architecture.
c. The Architect shall develop all necessary documentation for the level of
certification sought by the Owner and shall assist with submission to the
U.S. Green Building Council. It is understood, however, that LEED
certification is a subjective interpretation that depends, in addition to the
design elements, on the intended use of the project. Accordingly, the
Architect cannot guarantee that the project will achieve a particular LEED
FHUWLILFDWLRQDVFHUWDLQUHOHYDQWFULWHULDDUHEH\RQGWKH$UFKLWHFW¶VDELOLW\
to control.
Attachment number 1
Page 38 of 47
Item # 13
39
d. The LEED-NC Version 2.2 is applicable to this project.
e. The Owner shall provide LEED commissioning services for LEED
certification.
Attachment number 1
Page 39 of 47
Item # 13
40
Exhibit B
Program of Requirements
See Attachment which includes as its origin the revised January 15, 2008 Augusta
Trade, Exhibit and Event Center Building Program. Program shall be specifically
determined through the Conceptual Study Period.
Attachment number 1
Page 40 of 47
Item # 13
41
Exhibit C
Schedule
The Architect agrees to the following schedule for the design of the project. The
schedule anticipates the following milestone dates:
Milestone Dates
Activity Due Date
Notice to Proceed October 1, 2008
Conceptual Study Period October 30, 2008
LEED Workshop/Program Verification November 3, 2008
Design Narrative and Final Design Schedule November 20, 2008
Schematic Design Phase ± Notice to Proceed
CM at Risk Notice to Proceed
December 3, 2008
December 3, 2008
Schematic Design Phase ± Submittal January 19, 2009
Design Development Phase ± Notice to Proceed February 2, 2009
Design Development Phase ± Submittal March 23, 2009
60% Construction Document Phase ± Notice to Proceed April 6, 2009
60% Construction Document Phase ± Submittal May 25, 2009
100% Construction Document Phase ± Notice to Proceed June 15, 2009
100% Construction Document Phase ± Submittal
Site Development Package
Deep Foundation Package
Structural Foundation and Framing Package
Building Package(s)
Coordinated Dates with
CM at Risk
Permit Drawing Submittal Coordinated with CM
Contractor Proposals Due Coordinated with CM
Substantial Completion January 2011
Attachment number 1
Page 41 of 47
Item # 13
Attachment number 1
Page 42 of 47
Item # 13
43
non-admitted basis are exempt from this requirement provided that the FRQWUDFWRU¶VEURNHUDJHQWFan provide financial data to establish that a market is
HTXDOWRRUH[FHHGVWKHILQDQFLDOVWUHQJWKVDVVRFLDWHGZLWKWKH$0%HVW¶VUDWLQJ
of A-6 or better.
7. Insurance Company must be licensed to do business by the Georgia Department
of Insurance. * See above note regarding Professional Liability
8. Certificates of Insurance, and any subsequent renewals, must reference specific
bid/contract by project name and project/bid number.
9. The Architect shall agree to provide complete certified copies of current
insurance policy(ies) if requested by the Owner to verify the compliance with
these insurance requirements.
10. All insurance coverages required to be provided by the Architect will be primary
over any insurance program carried by the Owner.
11. Except for Professional Liability Insurance coverages, Architect shall incorporate
a copy of the insurance requirements as herein provided in each and every
Consultant with each and every Subconsultant in any tier, and shall require each
and every Consultant and Subconsultant of any tier to comply with all such
requirements. Architect agrees that if for any reason Consultant and
Subconsultant fails to procure and maintain insurance as required, all such
required insurance shall be procured and maintained by the Architect at the
Architect¶VH[SHQVH
12. 7KH$UFKLWHFWDQGWKHLU&RQVXOWDQW¶VDQG6XEFRQVXOWDQW¶Vshall not commence
any work of any kind under this Contract until all insurance requirements
contained in this Contract have been complied with and until evidence of such
compliance satisfactory to Owner as to form and content has been filed with the
city. The Accord Certificate of Insurance or a pre-approved substitute is the
required form in all cases where reference is made to a Certificate of Insurance
or an approved substitute.
13. The Architect and Owner shall agree to waive all rights of subrogation against the
other as well as, its officers, officials, employees, 2ZQHU¶V5HSUHVHQWDWLYHVand
volunteers from losses arising from work performed by the Architect.
14. The Architect shall make available to the Owner, through its records or records of
their Insurer, information regarding a specific claim SHUWLQHQWWRWKH$UFKLWHFW¶V
work for the Owner). Any loss run information available from the Architect or
their insurer will be made available to the Owner upon their request.
15. Compliance by the Architect and WKHLU&RQVXOWDQW¶VDQG6XEFRQVXOWDQW¶V with the
foregoing requirements as to carrying insurance shall not relieve the Architect
DQG WKHLU &RQVXOWDQW¶V DQG 6XEFRQVXOWDQW¶V of their liability provisions of the
Contract.
16. The $UFKLWHFWDQGWKHLU&RQVXOWDQW¶VDQG6XEFRQVXOWDQW¶V are to comply with the
Occupational Safety and Health Act of 1970, Public Law 91-956, and any other
Attachment number 1
Page 43 of 47
Item # 13
44
laws that may apply to this Contract.
17. The Architect shall at a minimum apply risk management practices accepted by
WKH$UFKLWHFW¶V industry.
18. Evidence of such insurance shall be furnished to the Owner, and the Owner shall
receive thirty (30) days prior written notice of any cancellation, non-renewal or
reduction of coverage of any of the policies. Upon notice of such cancellation,
non-renewal or reduction, the Architect shall procure substitute insurance so as
to assure the Owner that the minimum limits of coverage are maintained
continuously throughout the period of this Agreement.
19. The Architect shall deliver to the Owner a Certificate of Insurance for its
Professional Liability coverage annually, so long as it is required to maintain such
coverage under Article 11.4.
20. The Architect shall maintain in force during the performance of this contract and
for six (6) years after final completion of the Project, the Professional Liability
insurance coverage referenced above, so long as such insurance is
commercially available and reasonably affordable.
21. The Architect shall maintain in force during the performance of this contract and
for three (3) years after final completion of the Project, the Comprehensive
Commercial General Liability Insurance and the Automobile Liability Insurance.
22. The Owner shall be under no obligation to review any Certificates of Insurance
provided by the Architect or to check or verify the Architect's compliance with any
or all requirements regarding insurance imposed by the Contract Documents.
The Architect is fully liable for the amounts and types of insurance required
herein and is not excused should any policy or Certificate of Insurance provided
by the Architect not comply with any or all requirements regarding insurance
imposed by the Contract Documents.
23. Should the Architect fail to provide and maintain in force any insurance or
insurance coverage required by the contract documents or by law, or should a
dispute arise between owner and any insurance company of the Architect over
policy coverage or Limits of Liability as required herein, the Owner shall be
entitled to recover from the Architect all amounts payable, as a matter of law, to
Owner, had the required insurance or insurance coverage been in force. Nothing
herein shall limit any damages for which the Architect is responsible as a matter
of law.
24. The Architect shall deliver to the Owner two (2) original certificates of insurance,
VLJQHG E\ WKH ,QVXUHU¶V $XWKRUL]HG 5HSUHVHQWDWLYH ZLWKWKH 3ROLF\ 1XPEHUV
clearly identified on the certificates for each Policy. The Policy effective dates
should be on or before the date that the contract was signed.
Attachment number 1
Page 44 of 47
Item # 13
45
Exhibit E
Asbestos ± Statement of Declaration
ASBESTOS
STATEMENT OF DECLARATION
Facility
This statement is to certify that I have not to the best of my knowledge, information, and
belief, specified any asbestos containing materials and/or products in the preparation
and/or the construction of the referenced structure.
Furthermore, I certify to the best of my knowledge, no asbestos containing materials
have been used in the construction of the structure or facility.
RESPONSIBLE PARTIES:
__________________________________________
Architect Signature Date
___________________________________________
Owner Signature Date
Attachment number 1
Page 45 of 47
Item # 13
46
Exhibit F
Non Collusion Affidavit
NON COLLUSION AFFIDAVIT
Project: Augusta Trade, Exhibit and Event Center
Project #: TEE-1
Services
Provided:
Professional Architectural Services
State of: Georgia
County of:
I, ______________________________being first duly sworn, deposes and says that
he/she is ______________________________of the party making the foregoing
Proposal or Bid; that such Proposal or Bid is genuine and not collusive or sham; that
said Proposer or Bidder has not colluded, conspired, connived, or agreed, directly or
indirectly, with any Proposer or Bidder or person, to put in a sham Proposal or Bid, or
that such other person refrain from proposing or bidding, and has not in any manner,
directly or indirectly sought by agreement or collusion, or communication or conference,
with any person, to fix the Proposal Fee or Bid Price of affiant or any other Proposer or
Bidder, or to fix any overhead, profit or cost element of said Proposal Fee or Bid Price,
or of that of any other Proposer or Bidder, or to secure any advantage against Augusta
Georgia, or any person interested in the proposed Contract; and that all statements in
said Proposal or Bid are true; and further, that such Proposer or Bidder has not directly
or indirectly submitted this Proposal or Bid, or the contents thereof, or divulged
information or data relative thereto to any association or to any member or agent thereof.
This __________ day of _____________, 20____.
_________________________________
Signature
__________________________________
Title
__________________________________
Firm
Personally before me, the undersigned authority
appeared who is known to me to be an official of
the firm stated above and after being duly sworn,
stated on his or her oath that he or she had read
the above statement and that the same is true and
correct
___________________________________
Notary Public
My Commission Expires
(Seal)
Attachment number 1
Page 46 of 47
Item # 13
47
Exhibit G
Construction Contract
Attachment number 1
Page 47 of 47
Item # 13
TEE Center Architect¶s FEE Scenarios, with Various Total Project Funding Limits.
Total Project
Budget
Construction Budget $UFKLWHFW¶VFee
Percentage
Architect¶V Fee
$20,000,000 $15,000,000 8.9% $1,339,500
$25,000,000 $18,750,000 8.67% $1,625,719
$30,000,000 $22,500,000 8.42% $1,894,500
$40,000,000 $29,900,000 7.9% $2,370,000
Attachment number 2
Page 1 of 1
Item # 13
Engineering Services Committee Meeting
9/29/2008 1:30 PM
Naming of new Administration and Filter Building at the Highland Ave.
Department:Utilities
Caption:Authorize Augusta Utilities Department to name the new administration and
filter building at the Highland Ave. Water Treatment Plant in honor of
Alfred T. Griffin, Sr.
Background:The Augusta Utilities Department is well on the way to completing of
portions of the construction at the Highland Ave. Water Treatment Plant.
The completion of this Project will be a milestone in the infrastructure
improvements for the citizens of Augusta.
Analysis:Augusta will be commissioning portions of the Highland Ave. Water
Treatment Plant in the summer of 2009. AUD would like to recognize the
commitment and dedication of one of its long time employee’s, Mr. Alfred
Tyrone Griffin, Sr. Alfred served as Superintendent at the Highland Ave
Plant until his death in November 2007. The action of naming a building at
the Highland Ave. complex for a past employee is not a new one; the first
filter building is currently named for a past superintendent, Mr. Grover
Cushman
Financial Impact:No funds are required with the approval of this agenda item.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize the naming of the new
administration and filter building at the Highland Ave. Water Treatment
Plant in honor of Alfred T. Griffin, Sr.
Funds are Available in
the Following
Accounts:
No funds are required with this agenda item.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Engineering Services Committee Meeting
9/29/2008 1:30 PM
Southampton Section 4-A
Department:Engineering-Abie L. Ladson, P.E., Director
Caption:Approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering and Augusta Utilities Departments
for Southampton Section 4-A.
Background:The final plat was approved by the Commission on September 18, 2007 .
The subdivision design and plat, including the storm drain system, have
been reviewed and accepted by our engineering staff and the construction
has been reviewed by our inspectors. The Utilities Department has inspected
and reviewed the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed and maintenance agreement of same.
Analysis:This section meets all codes, ordinances and standards. Portions of this
subdivision lie within the jurisdiction boundaries of the Corps of Engineers
wetlands, which are noted on the final plat. Acceptance of said utility deed
shall dedicate, as required, the water and sanitary sewer mains along with
the applicable easements to Augusta, Georgia, for operation and
maintenance.
Financial Impact:By accepting these roads, water and sanitary sewer installations into the
County system and after the 18-month maintenance warranty by the
developer/contractor has expired, all future maintenance and associated
costs will be borne by Augusta, Georgia. By acceptance of the utility deed
and maintenance agreement, positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering, and Augusta Utilities
Departments for Southampton, Section Four-A. 2. Do not approve and risk
litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 15
Administrator.
Clerk of Commission
Cover Memo
Item # 15
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Engineering Services Committee Meeting
9/29/2008 1:30 PM
Southampton Section Four-B and Five
Department:Engineering-Abie L. Ladson, P.E., Director
Caption:Approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering and Augusta Utilities Departments
for Southampton Section Four-B and Section Five.
Background:The final plat was approved by the Commission on May 20, 2008 . The
subdivision design and plat, including the storm drain system, have been
reviewed and accepted by our engineering staff and the construction has
been reviewed by our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed and maintenance agreement of same.
Analysis:This section meets all codes, ordinances and standards. Portions of this
subdivision lie within the jurisdiction boundaries of the Corps of Engineers
wetlands, which are noted on the final plat. Acceptance of said utility deed
shall dedicate, as required, the water and sanitary sewer mains along with
the applicable easements to Augusta, Georgia, for operation and
maintenance.
Financial Impact:By accepting these roads, water and sanitary sewer installations into the
County system and after the 18-month maintenance warranty by the
developer/contractor has expired, all future maintenance and associated
costs will be borne by Augusta, Georgia. By acceptance of the utility deed
and maintenance agreement, positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering, and Augusta Utilities
Departments for Southampton, Section Four-B and Section Five 2. Do not
approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 16
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Attachment number 1
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Engineering Services Committee Meeting
9/29/2008 1:30 PM
Southampton Section One
Department:Engineering-Abie L. Ladson, P.E., Director
Caption:Approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering and Augusta Utilities Departments
for Southampton Section One.
Background:The final plat was approved by the Commission on September 18, 2007 .
The subdivision design and plat, including the storm drain system, have
been reviewed and accepted by our engineering staff and the construction
has been reviewed by our inspectors. The Utilities Department has inspected
and reviewed the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed and maintenance agreement of same.
Analysis:This section meets all codes, ordinances and standards. Portions of this
subdivision lie within the jurisdiction boundaries of the Corps of Engineers
wetlands, which are noted on the final plat. Acceptance of said utility deed
shall dedicate, as required, the water and sanitary sewer mains along with
the applicable easements to Augusta, Georgia, for operation and
maintenance.
Financial Impact:By accepting these roads, water and sanitary sewer installations into the
County system and after the 18-month maintenance warranty by the
developer/contractor has expired, all future maintenance and associated
costs will be borne by Augusta, Georgia. By acceptance of the utility deed
and maintenance agreement, positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering, and Augusta Utilities
Departments for Southampton, Section One. 2. Do not approve and risk
litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 17
Administrator.
Clerk of Commission
Cover Memo
Item # 17
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Engineering Services Committee Meeting
9/29/2008 1:30 PM
Utilities Warehouse Inventory Bar Code Scanning Implementation
Department:Utilities, Clifford A. Goins, Interim Director
Caption:Approve purchase of hardware and implementation of Utilities Warehouse
Inventory Bar Code Scanning Software.
Background:For the past several years, Utilities has budgeted to convert the supplies
warehouse to a bar code scanning system. The project has been delayed to
coincide with the moving of the warehouse, which should take place
sometime early next year. The timing will give AUD some time to become
familiar with the new technology while reorganizing the warehouse and
preparing for bar code scanning.
Analysis:AUD has been planning to implement bar code scanning for its supplies
warehouse for several years. The purpose of the bar code scanning system is
to be able to automatically adjust inventory quantities and warehouse
transfers, accurately receive inventory and easily transfer physical inventory
counts to the software at year-end with fewer human errors. Eventually,
AUD hopes to be able to streamline the work order system to allow for field
workers to scan bar codes from a parts book to record use of parts. This will
speed up processing of work orders and more accurately record usage of
inventory in the field, which will make year-end perpetual inventory more
accurate for accounting purposes and job costing at year-end. AUD and the
IT department have discussed bar code scanning with the vendor for the
software that accounts for the inventory of warehouse supplies, GBA Master
Series, and have come to the conclusion that the product they offer will
work for the purpose AUD intends it, and will be the most cost efficient.
The IT department concurs that this product should be purchased sole source
from GBA Master Series for the reasons on the attached document.
Financial Impact:The cost of this phase of the project is estimated not to exceed $25,000,
approximately $17,000 for software and training, and approximately $8,000
for hardware. The funds are budgeted and available in account 506-04-3110-
5424510.
Alternatives:Do not approve the agenda item and continue with manual recording of all
inventory transactions. This will cause for inefficiencies and inaccuracies in
inventory accounting and job costing.
Recommendation:Approve purchase of hardware and implementation of Utilities warehouse
inventory bar code Scanning software.
Funds are Available in
Cover Memo
Item # 18
the Following
Accounts:Funds available in account 506-04-3110-5424510
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
GBA Master Series, Inc. Page 1 of 2 Bar Coding Implementation – 8/13/08
Scope of Work
gbaMS Bar Code Implementation
The City of Augusta has contracted with gbaMS to perform implementation of the
gbaMS Bar Code software. This solution is described in detail below.
The bar coding software allows you to manage warehouse operations from the field. It
has been designed to provide four main functions:
• Adjust Quantities
• Warehouse Transfers
• Stock Counts
• Receive Inventory
It has been designed specifically for use with a PDA or other handheld device with a
Socket brand bar code scanner and works in a disconnected environment.
This module functions in the following manner:
1. The PDA creates a Comma Delimited File called BarCodeData.txt. This text files
contains all the transactions performed while in the field.
2. The file is uploaded to a server or workstation when the PDA device is connected
to the network (host workstation).
3. The file is then imported into the Review and Post module of the GBA
Warehouse module.
4. The user then validates the records in Review and Post process. This allows for a
QA/QC process to be performed on the data.
5. Finally, the validated records are transferred to the Inventory module in the live
database.
Hardware Purchase, Installation and Training
The City will be required to purchase all necessary bar code equipment , PDA device
running Windows Mobile and a scanner (Socket brand being the preferred brand although
the solution should work with any standard bar code reader). gbaMS will be responsible
for installing the software and testing the units prior to training. The City will ship one
unit to gbaMS for testing within the gbaMS controlled environment. After successful
testing, gbaMS and the City will coordinate a three (3) days onsite workshop to install,
configure and training on the bar code process.
The cost associated with the software and training for this scope of work is provided in
the following tables.
Attachment number 1
Page 1 of 2
Item # 18
GBA Master Series, Inc. Page 2 of 2 Bar Coding Implementation – 8/13/08
Product Unit Costs No. of Seats Cost
GBA Barcode Integration Software $1,500 each 6 $9,000
Subtotal $9,000
Annual Support & Maint. Package (20% of license fee) $1,800
Total1 $10,800
Training2 Unit Cost Days Cost
Onsite Training $1,500 per day 3.0 $4,500
Subtotal of Training Fees1 $4,500
Estimated Direct Expenses1 Unit Cost Trips/Days Cost
Air Travel $450 per trip 1 $450
Onsite Expenses $250 per day 3 $750
Subtotal of Estimated Directs $1,200
Services Unit Cost Cost
Project Management3 Lump Sum $675 $675
Services Subtotal $675
License Fee Total $9,000
Annual
Support/Maintenance
Fee Total $1,800
Training $4,500
Estimated Directs $1,200
Services $675
Total Initial Cost1 $17,175
Attachment number 1
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Item # 18
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Item # 18
Attachment number 2
Page 2 of 2
Item # 18
Augusta Utilities
Bar Code Scanning System
Total Cost
Cost from GBA Scope of Work 17,175.00$
Estimated Hardware Costs
Mobile Computers 6
Each (incl tax & shipping) 779 4,674.00$
Barcode Scanner 6
Each (incl tax & shipping) 458 2,748.00$
24,597.00$
Attachment number 3
Page 1 of 1
Item # 18
Information Technology
530 Greene Street, Annex 101
Augusta, GA 30911
(706) 821-2522 – FAX (706) 821-2530
www.augustaga.gov
To: Steve Little, Assistant Director, Utilities Department
From: Mike Blanchard, Assistant Director, Information Technology Department
Subject: GBA Master Series Bar Code Implementation Sole Source Justification
Date: September 17, 2008
I have reviewed the requirements and associated documentation for the GBA Master Series
(GBAMS) Bar Code Implementation and I believe that this is certainly justified as a “sole
source” for the following reasons:
• The Bar Code software is simply an additional module of an existing product that
Augusta has a significant investment in. This means that we will be consistent on the
same computer platform and no server hardware or software that is not already in use by
Augusta will be required to support it. Additionally, support for this product will come
from the same source that we already deal with.
• The Bar Code software is fully integrated with our existing GBAMS software, so there
will be no need for an interface of any kind.
• Using any other software package would cause additional work for IT and the Utilities
Department, as well as extending the implementation process to include the development
and testing of another vendor’s package and its compatibility with GBA. Likewise, this
would cause additional work in the future as various packages were upgraded and the
interface had to be updated to accommodate the changes.
Please submit the GBA proposal (with the final pricing) to the Procurement Department, along
with a completed sole-source justification form. If you or the Procurement Department has any
questions whatsoever, please do not hesitate to contact me.
INFORMATION TECHNOLOGYINFORMATION TECHNOLOGYINFORMATION TECHNOLOGYINFORMATION TECHNOLOGY
Tameka AllenTameka AllenTameka AllenTameka Allen
Director
Michael F. BlanchardMichael F. BlanchardMichael F. BlanchardMichael F. Blanchard Gary HewettGary HewettGary HewettGary Hewett
Assistant Director Assistant Director
Attachment number 4
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Item # 18
Attachment number 5
Page 1 of 1
Item # 18
Engineering Services Committee Meeting
9/29/2008 1:30 PM
Walton Hills Section 8 Phase I
Department:Engineering-Abie L. Ladson, P.E., Director
Caption:Approve the deeds of dedication and road resolutions submitted by the
Engineering and Augusta Utilities Departments for Walton Hills
Subdivision, Section 8, Phase I.
Background:The final plat was approved by the Commission on June 20, 2006. The
subdivision design and plat, including the storm drain system, have been
reviewed and accepted by our engineering staff and the construction has
been reviewed by our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed of same.
Analysis:This section meets all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in this section.
Acceptance of said utility deed shall dedicate, as required, the water and
sanitary sewer mains along with the applicable easements to Augusta,
Georgia, for operation and maintenance.
Financial Impact:By accepting these roads, water and sanitary sewer installations into the
County system, all future maintenance and associated costs will be borne by
Augusta, Georgia. By acceptance of the utility deed, positive revenue will be
generated from the sale of water and sanitary sewer taps and monthly billing
of same.
Alternatives:1. Approve the deeds of dedication and road resolutions submitted by the
Engineering, and Augusta Utilities Departments for Walton Hills
Subdivision, Section 8, Phase I. 2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 19
Cover Memo
Item # 19
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Engineering Services Committee Meeting
9/29/2008 1:30 PM
Walton Hills Section 9
Department:Engineering-Abie L. Ladson, P.E., Director
Caption:Approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering and Augusta Utilities Departments
for Walton Hills Subdivision Section 9.
Background:The final plat was approved by the Commission on January 15, 2008 . The
subdivision design and plat, including the storm drain system, have been
reviewed and accepted by our engineering staff and the construction has
been reviewed by our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed and maintenance agreement of same.
Analysis:This section meets all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in this section.
Acceptance of said utility deed shall dedicate, as required, the water and
sanitary sewer mains along with the applicable easements to Augusta,
Georgia, for operation and maintenance.
Financial Impact:By accepting these roads, water and sanitary sewer installations into the
County system and after the 18-month maintenance warranty by the
developer/contractor has expired, all future maintenance and associated
costs will be borne by Augusta, Georgia. By acceptance of the utility deed
and maintenance agreement, positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering, and Augusta Utilities
Departments for Walton Hills Subdivision, Section 9. 2. Do not approve and
risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:Cover Memo
Item # 20
Administrator.
Clerk of Commission
Cover Memo
Item # 20
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