HomeMy WebLinkAbout2008-08-11-Meeting Agenda
Engineering Services Committee
Meeting
Committee Room- 8/11/2008- 1:00 PM
ENGINEERING SERVICES
1. Approve the attached list of streets proposed for submittal
to the Georgia Department of Transportation for inclusion
in the 2009 LARP.
Attachments
2. Motion to approve an Option for the purpose of acquiring
a Right-of-Way between Norman C. Skalicky, as owner,
and Augusta, Georgia, as optionee, in connection with the
Alexander Drive Project, GDOT Project No. STP-0001-
00(794), ARC Project No.: 323-04-296823215; 0.011
acre (490.32 sq. ft.) in fee and 0.005 acre (209.97 sq. ft.)
of permanent construction and maintenance easement
from the property located at 2819 Brickrun Way, Project
Parcel 49 (Tax map 013-1, Parcel 254) at a purchase price
of $35,000.00.
Attachments
3. Approve execution of Project Framework Agreement
with Georgia Department of Transportation which will
require Augusta Richmond County to cover the relocation
cost for the City's existing water and sewer lines affected
in the GDOT widening of State Route 56 from Bennock
Mill Road to Old Waynesboro Road.
Attachments
4. Approve (CPB #324-04110-203824335) Change Number
Four in the amount of $6,549,090.64 with funding of
$56,642.00 from SPLOST Phase IV Recapture,
$1,600,000.00 from (Augusta Utilities Department), and
$87,000.00 from (Augusta Recreation Department) for
Project Engineering and Construction. Also approve
award of Construction Contract to Blair Construction,
Inc. in the amount of $6,549,090.64 for the Belair Hills
Subdivision Improvements Project, subject to receipt of a
detailed project schedule, a contractor’s project team
Attachments
approved by the Engineering Department, a traffic
control plan, a staging plan, signed contract(S) and proper
bonds. Also approve Supplemental Agreement Number
Four to W.R. Toole Engineers, Inc. in the amount of
$174,000.00 for additional services that include
construction observation and field engineering.
5. A report from staff regarding the burial plot records at
Cedar Grove Cemetery.
Attachments
6. Approve Supplemental Agreement Number Two to
Cranston Engineering Group, P.C. for additional
Professional Design Services of the D’Antignac Street
Drainage Improvements Project in the amount of
$166,130.00 for the Engineering Department.
Attachments
7. Motion to grant and convey to Georgia Power an
easement for installation of an underground electrical
distribution line through property owned by the City
located on Highway U.S.1 for the Augusta Waste
Management Plant for a nominal value of $10.00.
Attachments
8. Motion to grant and convey to Georgia Power an
easement for installation of an underground electrical
distribution line through property owned by the City
located on Highway U.S.1 for Augusta Fire Department
Training Tower for a nominal value of $10.00.
Attachments
9. Approve award of contract to Hardy Appraisal Services
in the amount of $14,500.00 for preparing appraisals on
the Marvin Griffin Road Project (CPB 323-041110-
296823603), subject to receipt of a detailed work
schedule and a signed contract to be funded from the
project Right-of-Way account for the Engineering
Department.
Attachments
10. Consider a request from Mr. Frank Carl of Savannah
Riverkeeper to provide half of the Augusta Canal flow to
the Savannah River for 12 hours immediately prior to the
canoe and kayak race to be held on August 30, 2008.
Attachments
www.augustaga.gov
11. Discuss/approve concept from G-DOT regarding
beautification plan for Skinner Mill Road behind sound
barriers with participation from local government,
neighborhoods and G-DOT. (Requested by
Commissioner Grantham)
Attachments
12. Motion to approve an architectural services contract with
Thompson, Ventulett, Stainback and Associates, Inc. for
the Augusta TEE Center.
Attachments
13. Authorize the Engineering Department to approve
Supplemental Agreement Seven (7) with PBS & J in the
amount of $68,358 to update the traffic counts and cover
additional costs associated with the extended project
schedule as part of the improvements to Wrightsboro
Road from Jimmie Dyess Parkway to I-520, ARC# 323-
04-296823309. Funds will be transferred from the project
Right of Way Account to the project Engineering
Account.
Attachments
14. Motion to authorize the Engineering Department to
cancel the existing contract with US Infrastructure, Inc.
for design services associated with Phase I of the
Wrightsboro Road Widening Project and advertise a
Requests For Proposals for Engineering Services to
complete the design of this project.
Attachments
Engineering Services Committee Meeting
8/11/2008 1:00 PM
2009 LARP
Department:Public Services Department-Maintenance Division
Caption:Approve the attached list of streets proposed for submittal to
the Georgia Department of Transportation for inclusion in
the 2009 LARP.
Background:In accordance with the Georgia Department of
Transportation requirements, we have prepared a list of
streets as candidates for the 2009 LARP. The list is being
sent to the Augusta Utilities and Engineering Departments
for review, and is subject to minor revision based on their
input on ongoing and future projects.
Analysis:The Georgia Department of Transportation will review these
streets and make a final determination as to which streets will
be resurfaced, based on needs and funding availability.
Financial Impact:The resurfacing will be let for bid by GDOT. Any required
patching will the responsibility of Augusta-Richmond
County, and will be performed by the Maintenance Division.
The resurfacing costs will be borne by GDOT.
Alternatives:1. Approve the attached list of streets proposed for submittal
to the Georgia Department of Transportation for inclusion in
the 2009 LARP. 2. Do not approve.
Recommendation:#1. Approve the attached list of streets proposed for
submittal to the Georgia Department of Transportation for
inclusion in the 2009 LARP.
Funds are
Available in the
Following
Accounts:
N/A
Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
RESURFACING WORKSHEET
LARP 2009
SHEET# STREET NAME TERMINI CONDITION DISTRICT WIDTH LENGTH
(FEET)
1801 GORDON PARK RD NEW SAVANNAH RD -
SKYVIEW DR
16 1 30 1790
1857 TAYLOR ST EAST BOUNDARY TO 2ND ST 20 1 26 1141
1869 2ND ST LANEY-WALKER BLVD -
REYNOLDS ST
19 1 25 4969
1539 BERCKMAN RD WASHINGTON RD -
WHEELER RD
17 1 & 7 var 9525
209 COLEMAN
AVE/DANIEL AVE
LUMPKIN RD - SCOTT RD 18 2 23 5576
1500 CHESTNUT ST WRIGHTSBORO RD - M.L.K.
BLVD
17 2 26 2670
1400 MONROE ST ANDERSON AVE - DEAD ENT 16 2 27 650
1400 LEE BEARD WAY SWANEE QUINTET BLVD -
POPLAR ST
17 2 27 2000
1124 EIDSON DR BARTON CHAPEL RD - DEAD
END
21 3 17 1558
1178 BELAIR RD WRIGHTSBORO RD -
POWELL RD
22 3 21 13945
1500 FORT VIEW CT BELAIR RD - CUL DE SAC 17 3 27 450
3200 KINGS VIEW CT KINGSVIEW DR - CUL DE SAC 17 3 27 600
2900 KINGS VIEW DR BELAIR RD - 2832 17 3 27 1430
389 STONEY BROOK RD PEPPERIDGE DR TO
RAMBLEWOOD DR
16 4 27 4156
3500 WOODLAKE RD CROSSCREEK RD - DEAD
END
18 4 40 1140
3500 WALSHAM CT WOODLAKE RD - CUL DE
SAC
17 4 27 180
2400 LENNOX RD WINDSOR SPRING RD - DEAD
END
19 4 27 1050
767 DAVIS DR MEADOWBROOK DR -
NEWMAN DR
16 5 20 1822
806 BLACKSTONE ST CHADBOURNE ST - CUL-DE-
SAC
15 5 27 2477
3400 TOMS DRIVE GLENN HILS DR - DEAD END 19 5 27 3170
3000 BREEZE HILL DR TOMS DR - GLENN HILLS DR 18 5 27 2115
3100 KEESHA CT BREEZE HILL DR - CUL DE
SAC
18 5 27 190
3700 BEACON PLACE ENGLE RD. TO CUL-DE-SAC 20 6 27 866
3300 FASHION DR MORNING DR-DEAD END 19 6 27 1885
28 DENMARK DR PEACH ORCHARD - TOBIN ST 20 6 26 813
91 DEERFIELD LN OLD TRAIL RD - CUL-DE-SAC 16 7 27 1474
3300 CRANE FERRY RD PLEASANT HOME RD -
WARREN RD
18 7 30 4493
1238 AVONDALE DR GARDNER MILL RD -
WASHINGTON RD
21 7 27 3253
3300 QUAKER SPRING RD PLEASANT HOME RD - DEAD
END
18 7 27 2320
3300 DAVANT ST PLEASANT HOME RD - DEAD
END
17 7 27 910
2700 WEST TERRACE DR WICKLOW DR - CUL DE SAC 17 7 27 710
1273 COUNTRY PLACE DR MIKE PADGETT HWY-DEAD
END
20 8 26 2065
Attachment number 1
Page 1 of 4
Item # 1
RESURFACING WORKSHEET
LARP 2009
1283 GOSHEN LANE N & S GOSHEN CIRCLE TO CUL-DE-
SAC
19 8 27 1204
20 NEW KARLEEN RD TOBACCO RD - OLD
KARLEEN RD
27 8 24 3084
35 OLD WAYNESBORO
RD
HEPH-MCBEAN RD - MCBEAN
CREEK
17 8 22 9853
562 KEYSVILLE ROAD HWY 88 - COUNTY LINE 16 8 21 16370
2580 STOREY MILL RD HEPH-MCBEAN RD - NEW
PAVING
18 8 21 4750
4600 STOREY MILL RD FULCHER RD - COUNTY LINE 21 8 21 6340
1300 WALKER ST GORDON HWY TO SIBLEY ST 20 8 38 2675
2400 SUMAC CT SUMAC DR - CUL DE SAC 19 8 27 650
2800 CLIFFWOOD ST NORTON DR - LESLIE CIR 27 8 26 1050
3400 JONATHAN CT JONATHAN CIR-CUL DE SAC 27 528
TOTAL 61729
Attachment number 1
Page 2 of 4
Item # 1
RESURFACING WORKSHEET
LARP 2009
TONNAGE
504
279
1165
2411
1203
676
165
506
394
2746
114
152
362
1052
428
46
266
342
627
803
534
48
220
478
200
373
1264
824
587
231
180
504
Attachment number 1
Page 3 of 4
Item # 1
RESURFACING WORKSHEET
LARP 2009
305
694
2032
3223
935
1248
953
165
256
134
29629
Attachment number 1
Page 4 of 4
Item # 1
Engineering Services Committee Meeting
8/11/2008 1:00 PM
Acquisition of Right-of-Way Norman C. Skalicky
Department:Attorney
Caption:Motion to approve an Option for the purpose of acquiring a
Right-of-Way between Norman C. Skalicky, as owner, and
Augusta, Georgia, as optionee, in connection with the
Alexander Drive Project, GDOT Project No. STP-0001-00
(794), ARC Project No.: 323-04-296823215; 0.011 acre
(490.32 sq. ft.) in fee and 0.005 acre (209.97 sq. ft.) of
permanent construction and maintenance easement from the
property located at 2819 Brickrun Way, Project Parcel 49
(Tax map 013-1, Parcel 254) at a purchase price of
$35,000.00.
Background:The property owner has agreed to convey a certain right-of-
way and easement to Augusta, Georgia, for the Alexander
Drive project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under
the project budget.
Alternatives:Deny the motion to approve the purchase of the referenced
property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are
Available in the
Following
Accounts:
Funds available in the following account(s): 323041110-
5411120 29682315-5411120
Cover Memo
Item # 2
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Item # 2
Item # 2
Item # 2
Item # 2
Engineering Services Committee Meeting
8/11/2008 1:00 PM
Approve execution of Frame Work Agreement with Georgia Department of Transportation for
GDOT Project No: CSSTP-0006-00 (431)
Department:Utilities
Caption:Approve execution of Project Framework Agreement with
Georgia Department of Transportation which will require
Augusta Richmond County to cover the relocation cost for
the City's existing water and sewer lines affected in the
GDOT widening of State Route 56 from Bennock Mill Road
to Old Waynesboro Road.
Background:This GDOT project is in the conceptual stage. AUD is
awaiting conceptual plans from GDOT in order to work with
GDOT on probable construction cost estimate. The widening
project requires the relocation and upgrade of more than
15,000 linear feet of water lines on GDOT ROW. GDOT
Project Frame work Agreement requires Augusta-Richmond
County to agree on payment of relocation cost for the water
and sewer lines on GDOT ROW that will be in conflict with
the widening project.
Analysis:Based on preliminary plans proposed by GDOT, the lines
must be moved in order to gain access for future
development and to replace with higher quality materials
than were available when some of the lines were originally
instal
Financial Impact:To be confirmed once conceptual planes received.
Alternatives:1. Reject execution of GDOT Framework Agreement which
might delay the construction of the widening of SR56 2.
Approve execution of GDOT Framework Agreement to fund
the relocation of lines that will be affected by the widening
project
Cover Memo
Item # 3
Recommendation:It is recommended to approved the execution of the GDOT
Framework Agreement
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Item # 3
Item # 3
Item # 3
Item # 3
Item # 3
Item # 3
Item # 3
Item # 3
Item # 3
Item # 3
Item # 3
Item # 3
Engineering Services Committee Meeting
8/11/2008 1:00 PM
Belair Hills Subdivision Improvements Change #4, Contract Award, SA#4
Department:Abie L. Ladson, Director
Caption:Approve (CPB #324-04110-203824335) Change Number
Four in the amount of $6,549,090.64 with funding of
$56,642.00 from SPLOST Phase IV Recapture,
$1,600,000.00 from (Augusta Utilities Department), and
$87,000.00 from (Augusta Recreation Department) for
Project Engineering and Construction. Also approve award
of Construction Contract to Blair Construction, Inc. in the
amount of $6,549,090.64 for the Belair Hills Subdivision
Improvements Project, subject to receipt of a detailed project
schedule, a contractor’s project team approved by the
Engineering Department, a traffic control plan, a staging
plan, signed contract(S) and proper bonds. Also approve
Supplemental Agreement Number Four to W.R. Toole
Engineers, Inc. in the amount of $174,000.00 for additional
services that include construction observation and field
engineering.
Background:In February 2003, the Commission authorized the use of
Paving Dirt Roads funds for the Belair Hills Estates
Improvement project. This project consolidates the “paper”
streets in the Belair Hills Subdivision and allows them to be
constructed in one construction contract. The project will
also includes water and sewer installation and park
improvements to be funded by Augusta Utilities Department
and Augusta Parks and Recreation Department.
Analysis:Bids were received on July 1, 2008 with Blair Construction,
Inc. being the low bidder. Bid results are as follow:
CONTRACTOR BID 1.Blair Construction, Inc.
$6,549,090.64 2.Beam’s Contracting, Co. $7,000,655.39 It is
the Engineering Department recommendation to award this
project to the low bidder, subject to receipt of the following
items: 1. Detailed Project Schedule 2. Contractor’s Project
Team Approval by AED 3. Traffic Control Plan 4. Staging
Cover Memo
Item # 4
Plan 5. Signed Contracts and Proper Bonds It is also essential
that the Design Engineer of this project “W.R. Toole
Engineers, Inc.” is involved in the day-to-day construction
activities (construction inspection and field engineering) to
help address the Engineering Department extensive work
load. It is also the Engineering Department recommendation
to approve the supplemental agreement for additional
engineering services for this project.
Financial Impact:Funds are available in SPLOST Phase IV Recapture account
#324-041110-6011110/207824999-6011110 in the amount of
$56,642.00, Augusta Utilities account #507-043420-
5425210/80800020-5425210 in the amount of $1,600,000.00
and Augusta Recreation account #325-061110-
6011110/206065006-6011110 in the amount of $87,000.00
upon Commission approval.
Alternatives:1) Approve (CPB #324-04110-203824335) Change Number
Four in the amount of $6,549,090.64 with funding of
$56,642.00 from SPLOST Phase IV Recapture,
$1,600,000.00 from (Augusta Utilities Department), and
$87,000.00 from (Augusta Recreation Department) for
Project Engineering and Construction. Also approve award
of Construction Contract to Blair Construction, Inc. in the
amount of $6,549,090.64 for the Belair Hills Subdivision
Improvements Project, subject to receipt of a detailed project
schedule, a contractor’s project team approved by the
Engineering Department, a traffic control plan, a staging
plan, signed contract(S) and proper bonds. Also approve
Supplemental Agreement Number Four to W.R. Toole
Engineers, Inc. in the amount of $174,000 for additional
services that include construction observation and field
engineering. 2) Do not approve and eliminate project.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
Ph IV 324-041110-6011110/207824999-6011110 AU 507-
043420-5425210/80800020-5425210 AR 325-061110-
6011110/206065006-6011110
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
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Item # 4
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Item # 4
Attachment number 1
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Attachment number 1
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Item # 4
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 324-04-203824335. Change number Four
consildates the "paper" streets in the Belair Hills Subdivision and allows them to be
constructed in one construction contract. The project will also include water and sewer
installation and park improvements to be funded by Augusta Utilities Department and
Augusta Parks and Recreation Department in the total amout of $6,549,090.64.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales %Sales Tax, Phase IV 3,801,130$
CF Grading & Drainage , Phase IV 500,000$
CF Resurfacing, Phase IV 1,101,000$
Special 1% Sales Tax, Phase IV Recapture 56,642$
Augusta Utilities Department 1,600,000$
Augusta Recreation and Parks Department 87,000$
7,145,772$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $7,145,772 Varies 7,145,772$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CPB#324-041110-203824335
CAPITAL PROJECT BUDGET
BELAIR HILLS IMPROVEMENT PROJECT
CHANGE NUMBER FOUR
DO NOT PROCESS THIS DOCUMENT. (once approved by the
Commission Engineering will send the original document(s) for execution to the
Clerk of Commission Office. For questions please contact Engineering at ext
Attachment number 2
Page 1 of 2
Item # 4
Augusta-Richmond County, Georgia CPB#324-041110-203824335
CAPITAL PROJECT BUDGET
BELAIR HILLS IMPROVEMENT PROJECT
CHANGE NUMBER FOUR
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE I
324-04-1110/201824055 ($3,801,130) $0 ($3,801,130)
CF GRADING & DRAINAGE PHASE IV
324-041110/201824021 ($500,000) $0 ($500,000)
CF RESURFACING PHASE IV
324-04-1110/201824041 ($1,101,000)($1,101,000)
Special 1% SALES TAX, PHASE IV RECPATURE
324-04-1110-6011110/207824999 ($56,642) ($56,642)
AUGUSTA UTILITIES DEPARTMENT
507043420-5425210/80800020-5425210 ($1,600,000) ($1,600,000)
AUGUSTA RECREATION AND PARKS DEPARTMENT
325-06-1110/206065006 ($87,000) ($87,000)
TOTAL SOURCES: ($5,402,130) ($1,743,642) ($7,145,772)
USE OF FUNDS
ENGINEERING
324-04-1110-5212115/203824335 $273,755 $56,642 $330,397
RIGHT-OF-WAY
324-04-1110-5411120/203824335 $200,000 ($200,000)$0
ADVERTISING
324-04-1110-5233119/203824335 $1,000 $1,000
UTILITIES (RELOC)
324-04-1110-5414510/203824335 $100,000 ($100,000)$0
CONSTRUCTION
324-04-1110-5414110/203824335 $4,350,000 $1,687,000 $6,814,375
$200,000
$100,000
$477,375
CONTINGENCY
324-04-1110-6011110/203824335 $477,375 ($477,375) $0
TOTAL USES: $5,402,130 $1,743,642 $7,145,772
Attachment number 2
Page 2 of 2
Item # 4
(SA02 – For changes greater than $20,000) July 2008
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
PROJECT NUMBER: 324-04-203824335
SUPPLEMENTAL AGREEMENT NO.: 4
P.O.: 78600
WHEREAS, We, WR Toole Engineers, Inc. Consultant, entered into a contract with Augusta-
Richmond County on April 15, 2003, for engineering design services associated with the Belair
Hill Subdivision Improvements, Project No. 324-04-203824335, File Reference No. 06-014 (A),
and
WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-
wit:
Additional engineering services that required to include construction
observation and field engineering.
It is agreed that as a result of the above modification the contract amount is increased by
$174,000.00 from $412,085.74 to a new total of $586,085.74
This agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, We, WR Toole Engineers, Inc., Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under
the specifications thereof, and that the original contract is in full force and effect, except insofar
as it might be modified by this Supplemental Agreement.
This 18th day of July, 2008.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA, GEORGIA
Deke Copenhaver, Administrator
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
DO NOT PROCESS THIS
DOCUMENT. (once approved by the
Commission Engineering will send the
original document(s) for execution to
the Clerk of Commission Office. For
questions please contact Engineering at
ext 5070. )
Attachment number 3
Page 1 of 1
Item # 4
Engineering Services Committee Meeting
8/11/2008 1:00 PM
Cedar Grove Cemetery Burial Plot Records
Department:Clerk of Commission
Caption:A report from staff regarding the burial plot records at Cedar
Grove Cemetery.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
Engineering Services Committee Meeting
8/11/2008 1:00 PM
D'Antignac St Drainage Impvts - SA#2
Department:Abie L. Ladson, Director Engineering
Caption:Approve Supplemental Agreement Number Two to Cranston
Engineering Group, P.C. for additional Professional Design
Services of the D’Antignac Street Drainage Improvements
Project in the amount of $166,130.00 for the Engineering
Department.
Background:The D’Antignac Street Drainage Improvements project was
approved by the Augusta-Richmond County Commission on
March 28, 2007. D’Antignac Street has a low point in front
of University Hospital which is drained through a series of
pipes to the Third Level Canal below 8th Street. During
periods of heavy rain, this area ponds and the rising water
has put surrounding structures at risk. The City currently has
a contract with Cranston Engineering Group, PC to provide a
drainage study and a design to improve the area. The original
study was to analyze the existing drainage system and
provide design alternatives based on the required county
standards and specifications, and most feasible cost. The
study was completed in March of 2008, and it was
determined that the original design plan to place an
additional 60” pipe along D’antignac Street from 13th Street
to Bennet Street would not provide necessary capacity to
drain the problem area.
Analysis:The drainage study has also recommended a different
alignment that will require additional surveying, property
research and base maps, geotechnical services, NPDES
monitoring, preliminary design, final design, permitting, and
field engineering/construction observation. The propose
stormwater will discharge into the Third Level Canal. The
additional is $166,130.00.
Financial Impact:
Funds are available in SPLOST PHASE V (325-04-1120)
Cover Memo
Item # 6
and as agreed upon in the Amended Intergovernmental
Agreement for the D’Antignac Street Drainage Improvement
project.
Alternatives:1) Approve Supplemental Agreement Number Two to
Cranston Engineering Group, P.C. for additional Professional
Design Services of the D’Antignac Street Drainage
Improvements Project in the amount of $166,130.00 for the
Engineering Department. 2) Do not approve.
Recommendation:Approve alternative one.
Funds are
Available in the
Following
Accounts:
SPLOST PHASE V 325-04-1120
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
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Engineering Services Committee Meeting
8/11/2008 1:00 PM
Georgia Power Company an Easement to serve Augusta Waste Management Plant
Department:Attorney
Caption:Motion to grant and convey to Georgia Power an easement
for installation of an underground electrical distribution line
through property owned by the City located on Highway
U.S.1 for the Augusta Waste Management Plant for a
nominal value of $10.00.
Background:Georgia Power is requesting an option to acquire an
underground easement for an electrical distribution line
known as the Richmond County Landfill “(Richmond
County) Distribution Line”, to service property owned by the
City where the Waste Management Plant is located at 4330
Deans Bridge Road, Blythe, Georgia, 30805. The rights
include the right to clear and keep clear all trees and other
obstructions within 10 feet of the underground distribution
pole line and the right to install and maintain anchors and
guy wires as needed in the construction and maintenance of
the distribution line.
Analysis:See background.
Financial Impact:N/A
Alternatives:Decline the requested option.
Recommendation:Grant the option to convey to Georgia Power the
underground easement and authorize the Mayor or Mayor
Pro Tem to sign and execute all necessary documents to
close the transaction.
Funds are
Available in the
Following
N/A
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REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
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Engineering Services Committee Meeting
8/11/2008 1:00 PM
Georgia Power electrical distribution easement for Augusta Fire Department Training Tower
Department:Attorney
Caption:Motion to grant and convey to Georgia Power an easement
for installation of an underground electrical distribution line
through property owned by the City located on Highway
U.S.1 for Augusta Fire Department Training Tower for a
nominal value of $10.00.
Background:Georgia Power is requesting an option to acquire an
underground easement for an electrical distribution line
known as the “Augusta Fire Department Training Tower
(Richmond County)”, to service property owned by the City
where the Augusta Fire Department Training Tower is
located at 3125 Deans Bridge Road, Augusta, Georgia,
30909. The rights include the right to clear and keep clear all
trees and other obstructions within 10 feet of the
underground distribution line.
Analysis:See background.
Financial Impact:Georgia Power will cover the costs necessary for the
construction of the underground distribution line.
Alternatives:Decline the requested option.
Recommendation:Grant the option to convey to Georgia Power the
underground easement and authorize the Mayor or Mayor
Pro Tem to sign and execute all necessary documents to
close the transaction.
Funds are
Available in the
Following
Accounts:
N/A
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Administrator.
Clerk of Commission
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Engineering Services Committee Meeting
8/11/2008 1:00 PM
Marvin Griffin Road Appraiser Award
Department:Engineering - Abie L. Ladson, P.E., Director
Caption:Approve award of contract to Hardy Appraisal Services in
the amount of $14,500.00 for preparing appraisals on the
Marvin Griffin Road Project (CPB 323-041110-296823603),
subject to receipt of a detailed work schedule and a signed
contract to be funded from the project Right-of-Way account
for the Engineering Department.
Background:This project proposes to widen Marvin Griffin Road to four
(4) lanes, two east bound and two west bound.
Analysis:Bids were received on June 27, 2008 with Hardy Appraisal
Services being the low bidder. Bid results are as follow:
CONTRACTORS BID 1. Hardy Appraisal Services
$14,500.00 2. Jack L. Minor Realty $24,700.00 3. Coldwell
Banker Commercial $27,550.00 d/b/a Sherman & Hemstreet
It is the Engineering Department recommendation to award
this project to the low bidder, subject to receipt of the
following items: 1. Detailed Work Schedule 2. Signed
Contracts
Financial Impact:Funds are available in the project Right of Way account 323-
041110-5411120/296823603-5411120 upon Commission
approval.
Alternatives:1) Approve award of Contract to Hardy Appraisal Services in
the amount of $14,500.00 for preparing appraisals on the
Marvin Griffin Road Project (CPB 323-041110-296823603),
subject to receipt of a detailed work schedule and a signed
contract to be funded from the project Right-of-Way account
for the Engineering Department. 2) Do not approve and
eliminate project.
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Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
323-041110-5411120/296823603-5411120
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
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Engineering Services Committee Meeting
8/11/2008 1:00 PM
Savannah Riverkeeper
Department:Clerk of Commission
Caption:Consider a request from Mr. Frank Carl of Savannah
Riverkeeper to provide half of the Augusta Canal flow to the
Savannah River for 12 hours immediately prior to the canoe
and kayak race to be held on August 30, 2008.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Engineering Services Committee Meeting
8/11/2008 1:00 PM
Skinner Mill Road Beautification
Department:Clerk of Commission
Caption:Discuss/approve concept from G-DOT regarding
beautification plan for Skinner Mill Road behind sound
barriers with participation from local government,
neighborhoods and G-DOT. (Requested by Commissioner
Grantham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Engineering Services Committee Meeting
8/11/2008 1:00 PM
TEE Center Architectural Contract
Department:Clerk of Commission
Caption:Motion to approve an architectural services contract with
Thompson, Ventulett, Stainback and Associates, Inc. for the
Augusta TEE Center.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Engineering Services Committee Meeting
8/11/2008 1:00 PM
Wrightsboro Rd Improvements Supplemental Agreement #7
Department:Abie L. Ladson, Director
Caption:Authorize the Engineering Department to approve
Supplemental Agreement Seven (7) with PBS & J in the
amount of $68,358 to update the traffic counts and cover
additional costs associated with the extended project
schedule as part of the improvements to Wrightsboro Road
from Jimmie Dyess Parkway to I-520, ARC# 323-04-
296823309. Funds will be transferred from the project Right
of Way Account to the project Engineering Account.
Background:This is a Georgia Department of Transportation (GDOT)
project that will widen & reconstruct Wrightsboro Road from
Jimmie Dyess Parkway to I-520. The Engineering
Department is responsible for the development of the
preliminary engineering activities and hired PBS & J to
accomplish these activities. GDOT is funding the right of
way acquisition ($8,906,000) and the construction
($16,100,000).
Analysis:PBS & J entered into an agreement with Augusta-Richmond
County on October 19, 1999 for engineering and design
services on the Wrightsboro Road project. The original
construction let date for this project was spring, 2001. The
project has been delayed because of major alignment
revisions; changes in federal and state laws concerning the
environmental issues and erosion control; much longer than
anticipated reviews of the environmental document by the
state and federal resource agencies that are required to
receive approval of the environmental document; and
additional scope of work items from the Engineering
Department which included the design of street lighting for
the roadway corridor and the I-520 interchange. The Average
Daily Traffic (ADT) information used to design this project
was gathered in 1999. Because the above mentioned schedule
delays have lengthened the project schedule, and to meet the
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Item # 13
GDOT guidelines, it is necessary to gather traffic count data
that is more reflective of the year that construction should be
completed (2012) and the 20 year design projection (2032).
Financial Impact:PBS & J has proposed a cost of $68,358 to update the traffic
data and to cover the additional costs associated with the
extension of the project schedule.
Alternatives:1) Authorize the Engineering Department to approve
Supplemental Agreement Seven (7) with PBS & J in the
amount of $68,358 to update the traffic counts and cover
additional costs associated with the extended project
schedule as part of the improvements to Wrightsboro Road
from Jimmie Dyess Parkway to I-520, ARC# 323-04-
296823309. Funds will be transferred from the project Right
of Way Account to the project Engineering Account. 2) Do
not approve and risk delaying the construction and
improvements on a major transportation corridor that is vital
to the city.
Recommendation:Approve alternative number one.
Funds are
Available in the
Following
Accounts:
323-041110-5411120 & 296823309-5411120
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
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Engineering Services Committee Meeting
8/11/2008 1:00 PM
Wrightsboro Road Widening, Phase I Re-bid
Department:Abie L. Ladson, Director
Caption:Motion to authorize the Engineering Department to cancel
the existing contract with US Infrastructure, Inc. for design
services associated with Phase I of the Wrightsboro Road
Widening Project and advertise a Requests For Proposals for
Engineering Services to complete the design of this project.
Background: Phase I of the Wrightsboro Road Widening Project was part
of SPLOST Phase IV and called for traffic operational
improvements along Wrightsboro Road between Augusta
West Parkway and Marks Church Road. Original contract
was awarded to US Infrastructure in 2002 to develop the
concept report and perform design services. The concept
report was completed in 2003 but, design work was never
completed. Moreover, due to staff turnover, US
Infrastructure no longer maintains the staff nor the expertise
to complete the original contract. Therefore, the Engineering
Department is requesting authorization to cancel the existing
contract with US Infrastructure and advertise a request for
proposals to update the original concept report and provide
design services for recommended improvements.
Analysis:The area covered by this project is adjacent to Augusta Mall,
which has undergone expansion since the original concept
report. Therefore, recommendations in the original concept
report will need to be updated to reflect current conditions.
Moreover, Phase II of the Wrightsboro Road widening
project, which proposes widening between Augusta West
Parkway and Jimmy Dyess Parkway is currently in ROW
purchase and should be let within the next year. The
completion of Phase II could have a significant impact on
signal coordination and communications along the corridor.
Financial Impact:No funding is required at this time.
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Alternatives:Motion to authorize the Engineering Department to cancel
the existing contract with US Infrastructure, Inc. for design
services associated with Phase I of the Wrightsboro Road
Widening Project and advertise a Requests For Proposals for
Engineering Services to complete the design of this project.
2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
No funding required.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
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