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Home My WebLink About2008-07-07-Meeting Agenda Engineering Services Committee Meeting Committee Room- 7/7/2008- 1:00 PM ENGINEERING SERVICES 1. Motion to approve an Option for Right-of-Way between Nilamkumar Patel and Manisha Patel as owners, and Augusta, Georgia, as optionee, in connection with the Alexander Drive Project, for 0.013 acre (579.17 sq. ft) in fee and 0.006 acre (259.94 sq. ft.) of permanent construction & maintenance easement (2811 Brickrun Way) for a purchase price of $28,200.00. Attachments 2. Authorize the Engineering Department to award a Consultant Services Agreement to Repro Products, Inc. in the amount of $49,895.00 for the implementation of Autodesk Civil 3D and staff training. Attachments 3. Approve funds to complete a 12” water line through Fairington subdivision to serve additional growth along Tobacco and Windsor Spring Rds. Attachments 4. Motion to approve a contract with the architect for the TEE Center project. Attachments 5. Motion to approve a Resolution to provide for the installation of arterial street lights for the New Savannah Road; and the assessment of the annual cost of maintaining and operating said street lights; to provide for the method and manner for funding of said arterial street lights, and for other purposes. (Requested by Commissioner Grantham) Attachments 6. Approve award of a contract with Total Systems Commissioning, Inc. for Building Commissioning Consulting in conjunction with the new Judicial Center in Attachments the amount of $96,496.00. 7. Approve award for additional design services in the amount of $93,140.00 to W.R. Toole Engineers, Inc. (WRTE) in order to design a 16-inch Water Main extension to Old Savannah Rd from the current 24-inch water main design on Doug Barnard Parkway at the 90% stage of design. Attachments 8. Provide the Augusta-Richmond County Commission an update on the Third Level Canal improvements. Attachments 9. Approve extension of the lease agreement between Augusta and MAU for space within the Hatcher Building located at 501 Greene Street for a period of 30 months. The new rate is proposed to be $13.25 per SF for the duration of the extension. (Referred from June 9 Engineering Services) Attachments 10. Motion to approve Georgia Power Company Governmental Encroachment Agreements Nos. 30948, 31027 and 31028. Attachments 11. Approve hiring Supervisor I and Assistant Manager positions for Ft.Gordon near salary mid-point. Attachments 12. Motion to approve execution of a contract with ATC Associates, Inc. for construction inspections and materials testing services associated with construction of the Webster Detention Center Expansion, the new Main Library and the new Judicial Center. Attachments 13. Approve (CPB #323-04-203823372) Change Number Three in the amount of $220,000.00 with funding from SPLOST Phase III Contingency for project engineering and construction. Also approve award of construction contract to Blair Construction, Inc. in the amount of $748,479.03 for the Pointe West Subdivision Drainage Improvements Project, subject to receipt of signed contract and proper bonds. Also approve Supplemental Attachments www.augustaga.gov Agreement Number Two to Cranston Engineering Group, P.C. in the amount of $42,000.00 for additional services that includes construction observation and field engineering. 14. Approve Amendment #2 through the Utilities Department to Zimmerman, Evans, and Leopold Professional Design Services contract for additional design of the Rae’s Creek Sanitary Trunk Sewer Replacement Project in the amount of $33,200.00. Also approve the transfer of $271,000.00 into the Construction budget for completion of the Engineering Department’s portion of this project. Attachments 15. Approve delegating Signature Authority to City Administrator for Provisions within existing Ft. Gordon Contract. Attachments 16. Approve (CPB #323-04-296823516) Change Number Four in the amount of $3,315,100.00 with fundings of $2,167,667.00 from SPLOST Phase II Recapture, and $1,000,000.00 from SPLOST Phase III Recapture for Project Engineering and Construction. Also approve award of Construction Contract to Mabus Brothers Construction, Co. in the amount of $4,549,000.00 for the Windsor Spring Road Improvements Project, subject to receipt of a detailed project schedule, a contractor’s project team approved by the Engineering Department, a traffic control plan, a staging plan, signed contract(s), and proper bonds. Also approve Supplemental Agreement Number Four to W.R. Toole Engineers, Inc. in the amount of $196,100.00 for additional services that include construction observation and field engineering. Attachments Engineering Services Committee Meeting 7/7/2008 1:00 PM Acquisition of Right-of-Way and Easement Department:County Attorney Caption:Motion to approve an Option for Right-of-Way between Nilamkumar Patel and Manisha Patel as owners, and Augusta, Georgia, as optionee, in connection with the Alexander Drive Project, for 0.013 acre (579.17 sq. ft) in fee and 0.006 acre (259.94 sq. ft.) of permanent construction & maintenance easement (2811 Brickrun Way) for a purchase price of $28,200.00. Background:The property owners have agreed to convey a certain right- of-way and easement to Augusta, Georgia, for the Alexander Drive project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. Alternatives:Deny the motion to approve the purchase of the referenced property. Recommendation:Approve the motion to purchase the referenced property Funds are Available in the Following Accounts: 323041110 -5411120 296823215 – 5411120 REVIEWED AND APPROVED BY: Cover Memo Item # 1 Administrator. Clerk of Commission Cover Memo Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Engineering Services Committee Meeting 7/7/2008 1:00 PM Agenda Item Civil 3D Award Department:Abie L. Ladson, PE, Director Caption:Authorize the Engineering Department to award a Consultant Services Agreement to Repro Products, Inc. in the amount of $49,895.00 for the implementation of Autodesk Civil 3D and staff training. Background:Over the past two years, the Engineering Department has designed small to medium size projects in-house. The Department purchased four Civil 3D Licenses with the maintenance agreement and upgrades for $15,500 in 2006. The Department also has in the budget to purchase an additional two licenses for $13,900.00. An estimated $181,000 has been saved by utilizing Autodesk Civil 3D software and the Engineering staff to design projects. The total investment cost (Software cost: $29,400, and Proposed Implementation and Training Cost: $49,895.00) is $79,295.00. The current savings would more than pay for the additional software and training. Approximately, 25% of the software’s capabilities are being utilized by staff. Training will allow the Engineering Department to maximize the program, and increase design productivity Analysis:RFPs were received on May 20, 2008 with REPRO Products, Inc. having the highest evaluation score, and fee proposal. Results are as follow: CONSULTANTS EVALUATION SCORE REPRO Products, Inc. 90.81 Applied Software Technology, Inc. 65.19 CONSULTANTS SCOPE FEE 1.REPRO Products, Inc. $49,895.00 2.Applied Software Technology, Inc. $82,160.00 It is the Engineering Department recommendation to award this contract to REPRO Products. Financial Impact:Funding is available in the amount of $25,000 from account IMPACT: 101.04.1110/5212115 and $24,895 from account # Cover Memo Item # 2 325.04. 7/5212115207825097/5212115 upon Commission approval. Alternatives:1) Authorize the Engineering Department to award a Consultant Services Agreement to Repro Products, Inc. in the amount of $49,895.00 for the implementation of Autodesk civil 3D and staff training. 2) Do not approve Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 101.04.1110/5212115 325.04.1197/5212115 207825097/5212115 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 Page 1 of 17 Item # 2 Attachment number 1 Page 2 of 17 Item # 2 Attachment number 1 Page 3 of 17 Item # 2 Attachment number 1 Page 4 of 17 Item # 2 Attachment number 1 Page 5 of 17 Item # 2 Attachment number 1 Page 6 of 17 Item # 2 Attachment number 1 Page 7 of 17 Item # 2 Attachment number 1 Page 8 of 17 Item # 2 Attachment number 1 Page 9 of 17 Item # 2 Attachment number 1 Page 10 of 17 Item # 2 Attachment number 1 Page 11 of 17 Item # 2 Attachment number 1 Page 12 of 17 Item # 2 Attachment number 1 Page 13 of 17 Item # 2 Attachment number 1 Page 14 of 17 Item # 2 Attachment number 1 Page 15 of 17 Item # 2 Attachment number 1 Page 16 of 17 Item # 2 Attachment number 1 Page 17 of 17 Item # 2 Engineering Services Committee Meeting 7/7/2008 1:00 PM Approve Funds to complete a 12” water line through Fairington subdivision to serve additional growth along Tobacco and Windsor Spring Rds. Department:Utilities Caption:Approve funds to complete a 12” water line through Fairington subdivision to serve additional growth along Tobacco and Windsor Spring Rds. Background:In February, 2007, AUD and Nordahl Homes entered into a cost-sharing agreement to provide water service to developing neighborhoods along Windsor Spring and Tobacco Rds. This agreement provided for AUD to pay the cost difference for material and labor between an 8” waterline and a 12” waterline. This allowed for AUD to meet the rapidly growing demand in that corridor while incurring reduced costs to meet that demand. The original funding of $64, 989.00 provided the first phase, and AUD let a separate project to construct the line through Fairington neighborhood. Subsequently Nordahl Homes properties were purchased by Beazley Homes, and their contractor has completed the final section of line. AUD has approximately $1.25 million in funding in the Windsor Spring Rd splost account to construct a 12” waterline and improve a sewerline in the right-of-way when This entire waterline section was completed for approximately $425,000.00, and the remaining funds in the account can be used to extend the sewerline during the GDOT project. Analysis:AUD has reviewed the proposed pricing and found it to be consistent with the average pricing information that AUD retains for bid analysis. The items are within 10% of the average price for all projects. Financial Impact: AUD had approximately $1.25 million in funding in the Windsor Spring Rd splost account to construct a 12” waterline and improve a sewerline in the right-of-way when Cover Memo Item # 3 Windsor Spring Rd is widened. This entire waterline section was completed for approximately $425,000.00, and the remaining funds in the account can be used to extend the sewerline during the GDOT project. Approximately $20,428.00 from the SPLOST Fund, under account number 324-04-3510/202634766 would be used to pay for the construction of this phase of the water line. Alternatives:There is no alternative. Recommendation:Approve Funds to complete a 12” water line through Fairington subdivision to serve additional growth along Tobacco and Windsor Spring Rds. Funds are Available in the Following Accounts: Approximately $20,428.00 from the SPLOST Fund, under account number 324-04-3510/202634766 would be used to pay for the construction of this phase of the water line. REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 3 Engineering Services Committee Meeting 7/7/2008 1:00 PM Architect for the TEE Center Project Department:Administrator's Office Caption:Motion to approve a contract with the architect for the TEE Center project. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 4 Engineering Services Committee Meeting 7/7/2008 1:00 PM Arterial Street Lights Resolution Department:Clerk of Commission Caption:Motion to approve a Resolution to provide for the installation of arterial street lights for the New Savannah Road; and the assessment of the annual cost of maintaining and operating said street lights; to provide for the method and manner for funding of said arterial street lights, and for other purposes. (Requested by Commissioner Grantham) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 5 Attachment number 1 Page 1 of 4 Item # 5 Attachment number 1 Page 2 of 4 Item # 5 Attachment number 1 Page 3 of 4 Item # 5 Attachment number 1 Page 4 of 4 Item # 5 Engineering Services Committee Meeting 7/7/2008 1:00 PM Award Contract for Commissioning - New Judicial Center Department:Public Services - Facilities Management Division Caption:Approve award of a contract with Total Systems Commissioning, Inc. for Building Commissioning Consulting in conjunction with the new Judicial Center in the amount of $96,496.00. Background:The architects for the new Judicial Center are presently in the design development stage, and the CM at Risk firm is also under contract. The Commissioning Consultant will develop and oversee an extensive quality assurance and testing program to govern the installation, start-up and interactive operation of engineered building systems, such as HVAC, fire alarm systems, security systems, and electrical systems. Analysis:The recommended firm was chosen by the Selection Committee from a competitive process, via RFP 08-082. They are specialists in Building Commissioning and their fee is within budget. Commissioning services are recommended by the Georgia State Financing and Investment Commission for all State building projects costing in excess of $2.5M. The County is expected to benefit through improved troubleshooting of systems during installation, start-up and operation, resulting in lower energy and maintenance costs over the life of the facility. Financial Impact:The contract amount is $96,496.00. Funds are available from SPLOST allocations for construction of the Judicial Center. Alternatives:1. Approve Award of a contract with Total Systems Commissioning, Inc. for Building Commissioning Consulting in conjunction with the new Judicial Center in the amount of $96,496.00. 2. Contract with the second place firm. 3. Re-advertise 4. Do not utilize commissioning Cover Memo Item # 6 Recommendation:#1. Approve Award of a contract with Total Systems Commissioning, Inc. for Building Commissioning Consulting in conjunction with the new Judicial Center in the amount of $96,496.00. Funds are Available in the Following Accounts: The contract amount is $96,496.00. Funds are available from SPLOST allocations for construction of the Judicial Center. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 6 KL G J o n e s T S C I P S 85 8 6 6 4 Cu m m u l a t i v e S c o r e TE C H N I C A L E V A L U A T I O N F O R M RF Q # 0 8 - 0 8 2 ; B u i l d i n g C o m m i s s i o n i n g S e r v i c e s fo r A u g u s t a J u d i c i a l C e n t e r Re s p o n d i n g C o m p a n y Cu m m u l a t i v e E v a l u a t i o n Attachment number 1 Page 1 of 1 Item # 6 Engineering Services Committee Meeting 7/7/2008 1:00 PM Award Design Contract Modification for Doug Barnard Parkway Water Main Department:Augusta Utilities Department Caption:Approve award for additional design services in the amount of $93,140.00 to W.R. Toole Engineers, Inc. (WRTE) in order to design a 16-inch Water Main extension to Old Savannah Rd from the current 24-inch water main design on Doug Barnard Parkway at the 90% stage of design. Background:The Lumpkin Rd 20-inch Water Main Improvements project involves the design of 5,650 linear feet of 24-inch diameter ductile iron pipe from the HWY56 and Lumpkin Rd intersection to Doug Barnard intersection. Doug Barnard Parkway 24-inch Improvements project involves the design of 12,860 LF of 24-inch diameter ductile iron pipe along Doug Barnard Parkway, starting North of I-520 to the intersection of Gordon HWY. The design of both proposed 24-inch waterline is a transmission main that will allow the Augusta Utilities Department to supply surface water from the new N. Max Hicks Tobacco Road Water Treatment Plant into areas primarily served by the existing ground water system. Analysis:The current design of the proposed 24-inch water main along Doug Barnard will require an extension of a 16-inch water main to tie to existing 16-inch water main on Old Savannah Rd. This will allow for the Hicks Water Treatment Plant to provide redundant feed to the downtown area. In addition, the design to extend an 8-inch water line for Boral Brick will complete the easement acquistion from Boral Brick. W.R. Toole Engineers, Inc. submitted two acceptable proposal for additional design fees to extend an 8-inch water line and a 16-inch water main from the 24-inch water main design which is currently at the 90% design phase. The staff of the utilities department has reviewed the proposal and recommend award of the additional design fees. Cover Memo Item # 7 Financial Impact:The change order for this project is $93,140.00. These funds are available from the following accounts:510043410- 5212115/80210168-5212115 Alternatives:1. Reject WRTE Proposal, which would delay the design of the project and the construction of the water main extension. 2. Approve WRTE Proposal for Additional Engineering Design Fee to complete the design of the two waterline projects. Recommendation:It is recommended to award the Additional Design Fee to W.R. Toole Engineers, Inc. in the amount of $93,140.00 Funds are Available in the Following Accounts: 510043410-5212115/80210168-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 7 Item # 7 Item # 7 Item # 7 Item # 7 Item # 7 Item # 7 Item # 7 Item # 7 Attachment number 2Page 1 of 2 Item # 7 Attachment number 2Page 2 of 2 Item # 7 Engineering Services Committee Meeting 7/7/2008 1:00 PM Canal Improvements Update Department:Administrator's Office Caption:Provide the Augusta-Richmond County Commission an update on the Third Level Canal improvements. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 8 Engineering Services Committee Meeting 7/7/2008 1:00 PM Extension of lease for space in the Hatcher Building at 501 Greene Street Department:Public Services - Facilites Management Caption:Approve extension of the lease agreement between Augusta and MAU for space within the Hatcher Building located at 501 Greene Street for a period of 30 months. The new rate is proposed to be $13.25 per SF for the duration of the extension. (Referred from June 9 Engineering Services) Background:Plans for the Judicial Center are in progress with an anticipated completion in late 2010. Until then we need to continue to lease space for the District Attorney and other Departments located in the 500 building at the corner of 5th and Greene Street. The 30 month time frame will carry us through the middle of 2011 and allows for delays in construction of the Judicial Center. Annual costs for the various departments included are as listed on “Attachment 1”. Lease terms are to remain unchanged. Analysis:The SF rate of $13.25 is competitive and reflects an increase of only 10% since the inception of the lease 7 years ago. This cost is set for the duration of the lease with no increase. There is no vacant property currently owned by Augusta that is suitable for use by these Departments. The cost of any relocation to other space at this time would be substantial for many reasons, not the least of which is the cost of data and communication access. Financial Impact:The total annual cost for the leases is $218,214.25 with the costs split between the Departments as noted on “Attachment 1”. Funds are available under Object Code 52-24111 in the individual Department's budgets. Alternatives:1. Approve extension of the lease agreement between Augusta and MAU for space within the Hatcher Building located at 501 Greene Street for a period of 30 months. The Cover Memo Item # 9 new rate is proposed to be $13.25 per SF for the duration of the extension. 2. Do not approve the lease extension. Recommendation:#1. Approve extension of the lease agreement between Augusta and MAU for space within the Hatcher Building located at 501 Greene Street for a period of 30 months. The new rate is proposed to be $13.25 per SF for the duration of the extension. Funds are Available in the Following Accounts: The total annual cost for the leases is $218,214.25. Funds are available under Object Code 52-24111 in the individual Department's budgets. REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 9 Cu r r e n t O c c u p a n c y Lo c a t i o n SF U t i l i z e d Un i t C o s t An n u a l C o s t Di s t r i c t A t t o r n e y 4 t h F l o o r 1 0 , 0 0 0 $ 1 3 . 2 5 $ 1 3 2 , 5 0 0 . 0 0 DB E C o o r d i n a t o r 3 0 4 7 3 0 $ 1 3 . 2 5 $ 9 , 6 7 2 . 5 0 Pu b l i c S e r v i c e s 3 0 7 & 3 0 1 1 , 9 2 0 $ 1 3 . 2 5 $ 2 5 , 4 4 0 . 0 0 SP L O S T P r o g r a m M a n a g e r 3 1 3 4 6 6 $ 1 3 . 2 5 $ 6 , 1 7 4 . 5 0 So i l C o n s e r v a t i o n 3 0 9 & 3 1 0 1 , 2 0 0 $ 1 3 . 2 5 $ 1 5 , 9 0 0 . 0 0 Au g u s t a C a r e s 3 1 1 & 3 1 2 4 1 7 $ 1 3 . 2 5 $ 5 , 5 2 5 . 2 5 EE O 31 4 2 8 6 $ 1 3 . 2 5 $ 3 , 7 8 9 . 5 0 La w O f f i c e 3 0 2 1 , 4 5 0 $ 1 3 . 2 5 $ 1 9 , 2 1 2 . 5 0 TO T A L $2 1 8 , 2 1 4 . 2 5 Attachment number 1 Page 1 of 2 Item # 9 12 Attachment number 1 Page 2 of 2 Item # 9 Engineering Services Committee Meeting 7/7/2008 1:00 PM Georgia Power Company Governmental Encroachment Agreements #30948, 31027 and 31028 Department:Augusta Utilities Department Caption:Motion to approve Georgia Power Company Governmental Encroachment Agreements Nos. 30948, 31027 and 31028. Background:The Augusta Utilities Department will be replacing a portion of the Butler Creek Sanitary Sewer trunk line. To reach this objective, construction must cross Georgia Power easements. Analysis:Entering into an encroachment agreement with GPC will document the rights, obligations and responsibilities of all parties. Financial Impact:None Alternatives: Recommendation:Approve the Georgia Power Company Governmental Encroachment Agreements Nos. 30948, 31027 and 31028. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 10 Cover Memo Item # 10 Attachment number 1 Page 1 of 2 Item # 10 Attachment number 1 Page 2 of 2 Item # 10 Attachment number 2 Page 1 of 1 Item # 10 Attachment number 3 Page 1 of 2 Item # 10 Attachment number 3 Page 2 of 2 Item # 10 Attachment number 4 Page 1 of 1 Item # 10 Attachment number 5 Page 1 of 2 Item # 10 Attachment number 5 Page 2 of 2 Item # 10 Attachment number 6 Page 1 of 1 Item # 10 Engineering Services Committee Meeting 7/7/2008 1:00 PM Hiring Employees for Fort Gordon Staff Department:Utilities Department Caption:Approve hiring Supervisor I and Assistant Manager positions for Ft.Gordon near salary mid-point. Background:A selection committee recently interviewed candidates for the staff positions at Ft. Gordon. The candidates for two positions; Supervisor I and Assistant Manager possessed skills or experience which would warrant offering these candidates salaries which require Commission approval. Mr. James Young, candidate for the Assistant Manager position, is a previous employee of the privatization contractor at Ft. Gordon with 22 years experience. Mr. Ronnie Lee, candidate for the Supervisor I position, is a previous employee of the privatization contractor at Ft. Gordon with 17 years experience. Both candidates have extensive training and experience required to perform their respective jobs. Analysis:Mr. James Young’s recommended salary is $45,000; the mid-point for Job Grade 47 is $47,872. Mr. Ronnie Lee’s recommended salary is $38,000; the mid-point for Job Grade 43 is $38,992. Financial Impact:Funds are available in the Ft. Gordon staffing budget 506043430-5111110 to cover this agenda item request. Alternatives:No alternatives are recommended. Recommendation:We recommend Mr. Ronnie Lee be offered the position of Supervisor I at Ft. Gordon at a salary of $38,000 and Mr. James Young be offered the position of Assistant Manger at Ft. Gordon at a salary of $45,000. Cover Memo Item # 11 Funds are Available in the Following Accounts: 506043430-5111110 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 11 Engineering Services Committee Meeting 7/7/2008 1:00 PM Motion to Approve Special Inspections and Construction Materials Testing Services on Multiple Projects Department:Sheriff Caption:Motion to approve execution of a contract with ATC Associates, Inc. for construction inspections and materials testing services associated with construction of the Webster Detention Center Expansion, the new Main Library and the new Judicial Center. Background:The jail expansion is expected to break ground approximately July 23, 2008. The Library is expected to break ground by August 21, 2008. The Judicial Center is expected to break ground approximately November, 2008. It is recommended that Construction Materials Testing services, along with Special Inspections services, be performed in accordance with Chapter 17 of the jurisdictional International Building Code. A Selection Committee, consisting of representatives of Augusta’s Procurement Office, the Administrator’s Office, the project User Groups and the Capital Improvements Program Manager, evaluated each Respondent’s submission (Technical Qualifications Statements and Cost Proposal) using established evaluation criteria stated in the RFP. A consolidation of each individual Committee member’s ranking was made into a composite summary, resulting in ATC receiving the highest score. Analysis:The referenced projects are all large, complex projects with aggressive schedules. They will benefit from the quality control enhancements that these “on call” services bring to the projects. The proposed materials testing and special inspections work will include quality control of the following: • Cast-in-place concrete • Structural Precast concrete • Reinforcing steel • Structural Steel • Metal Decking • Mortar & grout • Concrete masonry • Engineered fill • Anchor pull tests • Asphalt paving The services will be Cover Memo Item # 12 performed on an “on call” or “as needed” basis. Proposals were required to include a schedule of services, with uniform assumptions as far as quantities of each service. Thus the cost component of the proposals were fairly compared and scored. The contract will be established with the stated assumptions serving as a “Not to exceed” budget, with actual fees determined by actual quantities of tests/inspections, as determined by field conditions. Financial Impact:The services will be performed on an “as needed” basis. A “Not to Exceed” contact amount of $493,948.00 is proposed, with the amounts to be split among the three projects, as follows: Webster Detention Center: $180,752.00 New Library: $100,000.00 New Judicial Center: $213,196.00 Alternatives:1. Approve execution of a contract with ATC Associates, Inc. for construction inspections and materials testing services on the referenced projects. 2. Eliminate Special Inspections and rely solely on Design Team and Project Management to perform quality control oversight Recommendation:Alternative 1. ATC Associates has full-time professionals certified to perform Special Inspections and materials testing. This expertise will be of significant benefit to the projects. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN ACCOUNTS: Judicial Center: GL - 324-05-1120 / 201150500 Jail Expansion: GL – 325-05-1130 / 206351101 New Main Library: GL – 324-05- 120 / 202150320 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 12 Attachment number 1 Page 1 of 7 Item # 12 Attachment number 1 Page 2 of 7 Item # 12 Attachment number 1 Page 3 of 7 Item # 12 Attachment number 1 Page 4 of 7 Item # 12 Attachment number 1 Page 5 of 7 Item # 12 Attachment number 1 Page 6 of 7 Item # 12 Attachment number 1 Page 7 of 7 Item # 12 Engineering Services Committee Meeting 7/7/2008 1:00 PM Pointe West Subdv Drng Impvt Ch #3 & SA #2 Department:Abie L. Ladson, PE, Director Caption:Approve (CPB #323-04-203823372) Change Number Three in the amount of $220,000.00 with funding from SPLOST Phase III Contingency for project engineering and construction. Also approve award of construction contract to Blair Construction, Inc. in the amount of $748,479.03 for the Pointe West Subdivision Drainage Improvements Project, subject to receipt of signed contract and proper bonds. Also approve Supplemental Agreement Number Two to Cranston Engineering Group, P.C. in the amount of $42,000.00 for additional services that includes construction observation and field engineering. Background:The Augusta-Richmond Count Commission approved the Pointe West Subdivision Drainage Improvements Project to the One Percent Sales Tax Program to address a failed corrugated metal pipe and severe ditch erosion in the subdivision. Further evaluation was also identified that the detention pond downstream of the subdivision was not functioning properly and is also in need of construction modifications to avoid secondary impacts from the proposed improvements in Pointe West. Analysis:Bids were received on May 23, 2008 with Blair Construction, Inc., being the low bidder. Bid results are as follow: CONTRACTORS BID 1. Blair Construction, Inc. $748,479.03 2. Mabus Brothers Const. Co. $818,668.80 3. Beam’s Contracting, Co. $1,171,133.10 It is the Engineering Department recommendation to award this project to the low bidder Blair Construction, Inc. It is also essential that the Design Engineer of this project “Cranston Engineering Group, P.C.” is involved in the day-to-day construction activities (construction inspection and field engineering) to help address the Engineering Department extensive work load. It is also the Engineering Department recommendation Cover Memo Item # 13 to approve the supplemental agreement for additional engineering services for this project. Financial Impact:Funds are available in Phase III Contingency in the amount of $220,000.00 to be transferred to the Pointe West construction budget upon Commission approval. Alternatives:1. Approve (CPB #323-04-203823372) Change Number Three in the amount of $220,000.00 with funding from SPLOST Phase III Contingency for project engineering and construction. Also approve award of construction contract to Blair Construction, Inc. in the amount of $748,479.03 for the Pointe West Subdivision Drainage Improvements Project, subject to receipt of signed contracts and proper bonds. Also approve Supplemental Agreement Number Two to Cranston Engineering Group, P.C. in the amount of $42,000.00 for additional services that includes construction observation and field engineering. 2. Do not approve and eliminate project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 323-041110-296823444 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 13 Attachment number 1 Page 1 of 12 Item # 13 Attachment number 1 Page 2 of 12 Item # 13 Attachment number 1 Page 3 of 12 Item # 13 Attachment number 1 Page 4 of 12 Item # 13 Attachment number 1 Page 5 of 12 Item # 13 Attachment number 1 Page 6 of 12 Item # 13 Attachment number 1 Page 7 of 12 Item # 13 Attachment number 1 Page 8 of 12 Item # 13 Attachment number 1 Page 9 of 12 Item # 13 Attachment number 1 Page 10 of 12 Item # 13 Attachment number 1 Page 11 of 12 Item # 13 Attachment number 1 Page 12 of 12 Item # 13 Engineering Services Committee Meeting 7/7/2008 1:00 PM Rae's Creek Trunk Sewer Replacement, Phase IV Department:Abie L. Ladson, PE, Director Caption:Approve Amendment #2 through the Utilities Department to Zimmerman, Evans, and Leopold Professional Design Services contract for additional design of the Rae’s Creek Sanitary Trunk Sewer Replacement Project in the amount of $33,200.00. Also approve the transfer of $271,000.00 into the Construction budget for completion of the Engineering Department’s portion of this project. Background:The Rae’s Creek Sanitary Trunk Sewer Improvements Project is a Utilities Department project that is currently under construction. This project proposes to replace approximately 9,000 linear feet of sanitary sewer along Camellia Road and Dunnington Place. During construction the Utilities Department encountered drainage affecting the residents downstream, roadway, and subsurface soil material issues along Camellia Road between Walton Way and Lake Court. Any drainage and roadway issue not included in the original contract becomes the responsibility of the Engineering Department. Analysis:A proposal was received from Zimmerman, Evans, and Leopold, Inc. to perform the supplemental design services for the Rae’s Creek project. They are currently the Design Consultant for this project. The estimated cost for the design services is $33,200.00. The design will take approximately two months to complete. The estimated construction cost is $271,000.00, and construction should be completed within four months after the design completion. Financial Impact:Funds are available in SPLOST account number 327-04- 11106011110/296812333-6011110 upon Commission approval. Cover Memo Item # 14 Alternatives:1) Approve Amendment #2 through the Utilities Department to Zimmerman, Evans, and Leopold Professional Design Services contract for additional design of the Rae’s Creek Sanitary Trunk Sewer Replacement Project in the amount of $33,200.00. Also approve the transfer of $271,000.00 into the Construction budget for completion of the Engineering Department’s portion of this project. 2) Do not approve. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 327-041110-6011110 - 296812333-6011110 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 14 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET RAE'S CREEK TRUNK SEWER REPLACEMENT, PHASE IV Capital Project Budget is hereby authorized: Section 1: This project is authorized to CPB#327-04-000000000. This project proposes to replace approximatley 9,000 linear feet of sanitary sewer along Camellia Road and Dunnington Place. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Urban Phase III $304,200 Section 3: The following amounts are appropriated for the project: By Basin By District Raes Creek $304,200 $304,200 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved ____________________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#327-04-000000000 BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Honorable Deke Copenhaver, Mayor DO NOT PROCESS THIS DOCUMENT. (once approved by the Commission Engineering will send the original document(s) for execution to the Clerk of Commission Office. For questions please contact Engineering at ext 5070. Attachment number 1 Page 1 of 2 Item # 14 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET RAE'S CREEK TRUNK SEWER REPLACEMENT, PHASE IV CPB#327-04-000000000 CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB URBAN SPLOST PHASE III RECAPTURE 327-04-296812333 ($304,200)($304,200) TOTAL SOURCES:($304,200) $0 ($304,200) USE OF FUNDS ENGINEERING 327-04-1110-5212115-000000000 $33,200 $33,200 CONSTRUCTION 327-04-1110-5414110-000000000 $271,000 $0 $271,000 TOTAL USES:$304,200 $0 $304,200 Attachment number 1 Page 2 of 2 Item # 14 PK !ßÏ›.’ ” Ü [Content_Types].xml ¢Ø ( ÌUÉNÃ0 ½#ñ ‘¯¨q) B¨) –# µ|”Á €*—Çd™1M ˆ ¡ “ñ ›NÖ@ö¨ Ý«Š äÚIb °½žæì¡—ˆ ì¤Fùž iã{S}ö» Ý1·Ä›Àáï¬½O`Î#›9ÀÒFì`èÎ®;“× ü>ˆÝ R ?AÄÔoGò%˜ìÂ0Ù ÌvM ÒÒaùæ] šº3K/ÁÜ- ã‡6L^|µ4ÆKö·kÚû0Ï8¹ ! ×x |ö! ?ÿÿ PK !H‹‘/r ‘ xl/workbook.xmlŒRÑNÂ0 }7ñ š¾Ë cÓ ‰Q#‰1F =€£óÙåÅ´3vûaÌ– €v -½o'IâÊ î ¦ “ÊØ†{„v“¸Ö ® ð JØp˜' —š &ö? ¦ªdw¦Ü5 ýQÄ‚â í»Z¶ŽÎ¦•T°:nDxÛ>ó }ï %Š; /¤ QÐ1BÓÁ »kowR…i6Ìh2;-ùb‰€Šï”_âz½:æÅÆŒå ÇcÌxLÚÞœHïÚÖûï]Å›*$ A°>–›¸í…J%›•Šôa ËË<!1ÌM¸ˆ°‚W TÆ ÝˆUÖªÕf%Â4öPŒ# {{2¡>ACMÒÛÊˆ÷ ¼ÆJê Ÿ‰tˆYÛ >c~4$ ”‡ – &Ú^Õü¼ÊÖÕ ÞL 1µbma]ßüÒué‚ñtÍð Á(gZë×[Wvrú ÀÔ2®×ëu{µœž `ß M-,EšõþF-“Ñ,€ìã2ínµQ-»ø ýõ%™[ N§ÑJe±D È>Ö—ð Õf}{ÍÁ ÕªX‹ð}.úÐ@† éž à-9fe¸ q wW@ç aä÷8g .J pCó*Xx8‹ƒræbVÄ `|XÆ»‹cÇµ½Y U3 JÇöÝ 8bî3 + ˜(¤çø” íîQêØu ú‚K>Qè E LKM2¤#' ‹vi ~™—é ®vl ~ «°LÈÁ\øE\O*ðt@ G½1‘²lÍm ú œ~ C½*uû ›G.R(:-£y s^Dîði7ÄQR† Ð8,b?íK(ÔNý hüwÅ˜Q¨Æ6 Þ ã¶· [SYJìž(Á«p®>¢* „8 »æi" LI %\ÂÙÎ —ÒÖxèÓ•= 6ô™ÁÖ ‰Õ Ûáu=œ r2fË Ìù3c´®œ•Ùú•”(¨ý:ÌjZ¨3s« ÑL©s¸å*ƒ —UƒÁÜšÐ… è]ÀÊM8¢kÖp6ÁŒŒµÝí œ¹Åxá"]$C<&© ûS“ÙdùÂ›-L17jpSaí¾¤°S !Õ –¡ 3•†‹5'+ÿZ ÌzQ ØH )Ö7 þ5)ÀŽ®kÉdB|UtvaDÛÎ¾¦¥”Ï ƒp|„Fl& 0¸_‡*è3¦ n'LEÐ/p•¦-m¦Üâœ&]ñ Ëàì8fIˆÓr«S4Ëd 7yœË`Þ â n¥² åÎ¯ŠIù R¥ Æÿ3Uô~ × ëcí nr F:_Û *äP…’ ú} ƒ© -p Ó TpŸlþ r¨ÿÛœ³4LZÃ©O Ð û‘ !ûP–Lô B¬–î]–$K™ˆ*ˆ+ +öˆ 6Ô5°©÷v … ê¦š¤eÀàNÆŸû-< aÓ.¾š NNJ‰Ç© >æÙI‰y0Éù‹ Ð¬ªjmò_ ´/Nµï,ä}Wƒ:=RYþìÿÿ PK !¸JK- · xl/worksheets/sheet2.xmlŒPÁJÄ0 ½ þC˜»MWY•¥í",‹ õ }K ñ} ïoÛ«{ ‰•ï”% 5|c‚usyQ )îÓ€šª3™ ‰ˆº†‡ È¦š¾ý0xL¿f1¦Ø íGâ©«¡ ¥ò }K ñ} ïoÛ«{ ‰•ï”% 5|c‚usyQ )îÓ€šª3™ ‰ˆº†‡ È¦š¾ý0xL¿f1¦Ø íGâ©«¡ ¥ò v;¥x‰¢C- –_éøˆ¦ 8W¶<»o «¼ T F @D’q’¯ßžé‘Ô3 Tü`ì3Ý}úôŒºÅLÞ|ÛïŒ +Ê,?LMg`› ;¬òuvxœš ®ÿ ™FY¥‡uºË lj~g¥ùföòÅä9/¾”[Æ* " Ê©¹-ªãØ²ÊÕ–íÓr 0 LÍcúŸµƒ? :ö•×Ïd¡HQ¨8-ÒÙ¤ÈŸ 86 ó˜òCèŒá¼òª¸á Ú” 6dÅ æÜcj ak§&?2§™ N¬ ”~%M¢®‰-Z,º Žj w-\Õ"éZøªÅ5Zxb“xî éÀ ,¨HS Ø ½,á -m·*ÜajŽ ª q>EÝ : ë@B% Ød’L½ …]ƒ‡§Ùˆ‘ª?’&ŽØ%7 Õõ…\‡óÚ„ðT“Xšx"D8 ÔåD.û°¼™Ý xû[ ¼Šƒß'Ö ÆÈˆ ¢*ìUÅQM•Æ I Tå{Žvr rý’*i‚ª´ª%rQh …Ù¦ [›Ø “pœ8 ºÌD“ ’ÃWqXKö| Ô T Ã#Ó³ ¯Z7E ï =º ¬s´¦ ÕF(M ìêU*L 6ãÚ ¥ù¶-q$µÁ%yŠ›ª ¦fŸ: ëê´q 9Ò Õµg »w½ª¨Ó›emT?f]u’ã’ºa@ÜTu@Þ§ ¹ ×P;ÿ“ ¯´jmùðíáÆ™Ü E ÚÃ+ k£&‚wU›™ |¦Õ Ìõ {8:7µÁ-7_94I¾ˆÐ:!BóE„Ö‘ž:ñ U×)€ÔEíçŽ ]„ Ê‹ å•^J Ú©-B'uè¶NöÀy åS ï÷ÐÄð§í(ê ó9Ô“º O$uDhêˆÐÔ ¡%C¤§d|RôðÊ Bx ¡¼ˆP^é¥”¬ 1²dÒ¨- ”ë5T²)Y 8£pàùWò§-ºR2—N©v· ý¥M]"$u‰ Z DzJB›2áÅ¦L· Ê‹HË›¸ˆô°ðŽÙžUü zÕû=Ô¨¶ÙêK”C‡ãÃ û€‹ —¦ƒ M ‘6 ¸öRvH{¯Ij£aÛ/ «×°qõ¡ölÛû©C 4ºFøzÄ¿U I ùQ‘ÄÍÕÃŽ •„ •„ ÝYDzjÎ{m[ó¦”Ø‚i) ¡¼ˆP^D(/"=¼¼ûöðÊ¦LN2"” Ê‹ åE¤‡—7Ê ^ìŸT/"” Ê‹ åE¤‡—wÅ oäb³¤,ˆP D( "] ¯·e. w:MUc‰ ym ,>«Æç¼‚Û@±¸… Z ïzö ¸MžWõ?ðÊÇ£Ý³êéhäE —¯âÎ .Jó¢*Ò¬‚{7À ä°°‹ p³àÀ €ÛTVT \• ¨ gë©YÜ®ÅqEÊkÁ5›äëõ â·¨'@ ùK»uŠÀW]Ek K.J&Á\) ³9B‹ cQm Y¿?JZ ˜`S¾æ‚«êZ !´ Öv ‘ôpà… „–mmÛ›ÌVL S¶ ú¶ ôr f^ˆz-™´íÍà U˜ Ûø•ÄibÃAšdd› ' HJüÍÜF&ã ³ Ù3‰Â$Ø üsêDü -óU ’ &Qœ„áÖ4 Ï Ä¥Ë_-âÓAþ ÞÓíË™ý‡bó ½_ÿÿ PK ! @{ò< Á xl/styles.xmlÄWQo›0 ~Ÿ´ÿ`¹ÓžÖ@²®m6 Ú*Eš´U“ÚI{u‚!–ŒÍÀTI ýîl $MS’¦Z ŠmÎwßÝ}w\‚«E&É=/J¡UH‡ Ÿ ®f: * éï»Éé%%¥a*fR+ Ò%/éUôöMPš¥ä·sÎ ª éÜ˜ü³ç•³9ÏX9Ð9Wð&ÑEÆ l‹Ô+ó‚³¸ÄK™ôF¾ îeL( ªÊ&™)ÉLWÊ¹tÇ#<°žÖr™P‰™q)o1„ ’&;XÛ‹¤S×@ $0–8. ‹õÒeÂm0C]mNwWíåAzÉ"i ì ª¹MXžËåW)R•ñU ƒÖá¶d® ñ>bÏ±A·”^$‡Dâ ›3ÀÄ]{:¾QHÍZäl—~.Ÿ ^ÜTÙ” û-¨{ðšÎº÷¿Pëq²t ,›QëTÁð‰* ö Á (õ ±ÝÒ”´ÉöE %4# ânH6 >ùäEÄ÷ È x‰:‰¶”Š }Ö vþ¾ô„Ž…¤@ ÄèíÅMa÷æ›//3Ýð13y£ ÚY ¬ª •nÔvâð|Üw' ! ;ŠÙYäðÅC¿ÝtRÌòª„¶$ là b\.” ©ÐˆP¹ mÚ¼œ7"¦ÑO4, Å b43mêº¥& ï$ñ n¬ ¢Ó @×¤ä:ççŒ§ŒÇŒmFvÈ\ +Ú¬ð5û ®ïõ?ÿÿ PK ! 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Gordon Contract. Background:The Augusta Utilities Department is well under way with the contract with Ft.Gordon. We recently administrated a contract modification in which Ft.Gordon identified additional funds and requested AUD provide additional work. This additional work required a contract modification. AUD submitted the contract modifications through the Committee and Commission process. AUD received questions about the length of time required for contract modification provisions in the existing Ft. Gordon Contract. The Division Chief Contracting Officer in Ft. Belvoir, Virginia has suggested AUD explore option to minimize the time required. Depending on the timing of when an agenda item is prepared and submitted, the Committee and Commission approval process can take up to 8 weeks. Attached is an e-mail for the Division Chief Contracting Officer explaining “If funds are not obligated promptly once they are committed, we run the very real risk that the installation will attempt to “pull back unobligated dollars” to fill a shortfall somewhere else.” Analysis:From time to time, additional funds are obtained by Ft. Gordon. To include these additional funds in the existing Ft. Gordon Contract, a contract modification is required. We are requesting the Commission delegate the City Administrator with signature authority. Financial Impact:No funds are being requested with this agenda item. Alternatives:No alternatives are recommended. Cover Memo Item # 15 Recommendation:We recommend Commission delegate the City Administrator with signature authority to execute contract modifications for the existing Ft. Gordon Contract. Funds are Available in the Following Accounts: No funds are being requested with this agenda item. REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 15 Engineering Services Committee Meeting 7/7/2008 1:00 PM Windsor Springs Rd Impvts Agenda Item Change #4 & SA 4 Department:Abie L. Ladson, PE, Director Caption:Approve (CPB #323-04-296823516) Change Number Four in the amount of $3,315,100.00 with fundings of $2,167,667.00 from SPLOST Phase II Recapture, and $1,000,000.00 from SPLOST Phase III Recapture for Project Engineering and Construction. Also approve award of Construction Contract to Mabus Brothers Construction, Co. in the amount of $4,549,000.00 for the Windsor Spring Road Improvements Project, subject to receipt of a detailed project schedule, a contractor’s project team approved by the Engineering Department, a traffic control plan, a staging plan, signed contract(s), and proper bonds. Also approve Supplemental Agreement Number Four to W.R. Toole Engineers, Inc. in the amount of $196,100.00 for additional services that include construction observation and field engineering. Background:This project proposes to widen Windsor Spring Road and install curb and gutter, enclosed storm drainage, and sidewalk from Peach Orchard Road to Old Louisville Road. Analysis:Bids were received on May 27, 2008 with Mabus Brothers Construction, Inc. being the low bidder. Bid results are as follow: CONTRACTORS BID 1.Mabus Brothers Const., Co. $4,549,000.00 2.Beam’s Contracting, Co. $5,711,393.46 3.Blair Construction, Inc. $5,876,543.21 It is the Engineering Department recommendation to award this project to the low bidder, subject to receipt of the following items: 1.Detailed Project Schedule 2.Contractor’s Project Team Approval by AED 3.Traffic Control Plan 4.Staging Plan 5.Signed Contracts and Proper Bonds It is also essential that the Design Engineer of this project “W.R. Toole Engineers, Inc.” is involved in the day-to-day construction activities (construction inspection and field engineering) to help address the Engineering Department extensive work load. It Cover Memo Item # 16 is also the Engineering Department recommendation to approve the supplemental agreement for additional engineering services for this project. Financial Impact:Funds are available in SPLOST Phase II Recapture in the amount of $2,167,667.00 and SPLOST Phase III Recapture in the amount of $1,000,000.00 to be transferred to the Windsor Spring Road Improvements project construction budget upon Commission approval. Alternatives:1) Approve (CPB #323-04-296823516) Change Number Four in the amount of $3,315,100.00 with fundings of $2,167,667.00 from SPLOST Phase II Recapture, and $1,000,000.00 from SPLOST Phase III Recapture for Project Engineering and Construction. Also approve award of Construction Contract to Mabus Brothers Construction, Co. in the amount of $4,549,000.00 for the Windsor Spring Road Improvements Project, subject to receipt of a detailed project schedule, a contractor’s project team approved by the Engineering Department, a traffic control plan, a staging plan, signed contract(s), and proper bonds. Also approve Supplemental Agreement Number Four to W.R. Toole Engineers, Inc. in the amount of $196,100.00 for additional services that include construction observation and field engineering. 2)Do not approve and eliminate project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 322-041110-292822333 323-041110-296823333 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 16 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB# 323-04-296823516. This change is for the additional funds necessary for Engineering Services associated with the said project, in the total amount of $55,600. These funds will come from The Project Contingency Account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase I 280,000$ Special 1% Sales Tax, Phase III 1,853,000$ Special 1% Sales Tax, Phase I Recapture 12,917$ Special 1 % Sales Tax, Phase II Recapture 16,883$ 2,162,800$ Section 3: The following amounts are appropriated for the project: By Basin By District Raes Creek $2,162,800 3rd 2,162,800$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Honorable Deke Copenhaver, Mayor CPB#323-04-296823516 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS CHANGE NUMBER THREE Attachment number 1 Page 1 of 5 Item # 16 Augusta-Richmond County, Georgia CPB#323-04-296823516 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS CHANGE NUMBER THREE Copy-Procurement Department CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPECIAL 1% SALES TAX, PHASE I 321-04-1110-0000000-000000000 ($280,000)$0 ($280,000) Special 1% Sales Tax, Phase III 323-04-1110-0000000-000000000 ($1,853,000)$0 ($1,853,000) Special 1% Sales Tax, Phase I Recapture 321-04-1110-6011110-288821333 ($12,917)($12,917) Special 1% Sales Tax, Phase II Recapture 322-04-1110-6011110-292822333 ($16,883)($16,883) TOTAL SOURCES:($2,162,800)$0 ($2,162,800) USE OF FUNDS ENGINEERING 323-04-1110-5212115-296823516 $116,100 $55,600 $171,700 RIGHT-OF-WAY 323-04-1110-5411120/296823516 $400,000 $0 $400,000 ADVERTISING 323-04-1110-5233119/296823516 $3,000 $0 $3,000 CONSTRUCTION 323-04-1110-5414110/296823516 $1,430,000 $0 $1,430,000 CONTINGENCY 323-04-1110-6011110/296823516 $213,700 ($55,600)$158,100 $0 TOTAL USES:$2,162,800 $0 $2,162,800 Attachment number 1 Page 2 of 5 Item # 16 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB# 323-04-296823516. This change is for the additional funds necessary for Engineering Services associated with the said project, in the total amount of $3,167,667. These funds will come from Special 1% Sales Tax, Phase II Recapture and Phase III Recapture. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase I 280,000$ Special 1% Sales Tax, Phase III 1,853,000$ Special 1% Sales Tax, Phase I Recapture 12,917$ Special 1 % Sales Tax, Phase II Recapture 16,883$ Special 1 % Sales Tax, Phase II Recapture 2,167,667$ Special 1 % Sales Tax, Phase III Recapture 1,000,000$ 5,330,467$ Section 3: The following amounts are appropriated for the project: By Basin By District Raes Creek $5,330,467 3rd 5,330,467$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Deke Copenhaver, Mayor CPB#323-04-296823516 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS CHANGE NUMBER FOUR DO NOT PROCESS THIS DOCUMENT. (once approved by the Commission Engineering will send the original document(s) for execution to the Clerk of Commission Office. For questions please contact Engineering at ext Attachment number 1 Page 3 of 5 Item # 16 Augusta-Richmond County, Georgia CPB#323-04-296823516 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS CHANGE NUMBER FOUR CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPECIAL 1% SALES TAX, PHASE I 321-04-1110-0000000-000000000 ($280,000)$0 ($280,000) Special 1% Sales Tax, Phase III 323-04-1110-0000000-000000000 ($1,853,000)$0 ($1,853,000) Special 1% Sales Tax, Phase I Recapture 321-04-1110-6011110-288821333 ($12,917)($12,917) Special 1% Sales Tax, Phase II Recapture 322-04-1110-6011110-292822333 ($16,883)($16,883) Special 1% Sales Tax, Phase II Recapture 322-04-1110-6011110-292822333 ($2,167,667)($2,167,667) Special 1% Sales Tax, Phase III Recapture 323-04-1110-6011110-296823333 ($1,000,000)($1,000,000) TOTAL SOURCES:($2,162,800)($3,167,667)($5,330,467) USE OF FUNDS ENGINEERING 323-04-1110-5212115-296823516 $116,100 $196,100 $312,200 RIGHT-OF-WAY 323-04-1110-5411120/296823516 $400,000 $0 $400,000 ADVERTISING 323-04-1110-5233119/296823516 $3,000 $0 $3,000 CONSTRUCTION 323-04-1110-5414110/296823516 $1,430,000 $3,185,267 $4,615,267 CONTINGENCY 323-04-1110-6011110/296823516 $213,700 ($213,700)$0 $0 TOTAL USES:$2,162,800 $3,167,667 $5,330,467 Attachment number 1 Page 4 of 5 Item # 16 Augusta-Richmond County, Georgia CPB#323-04-296823516 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS CHANGE NUMBER FOUR Attachment number 1 Page 5 of 5 Item # 16 Attachment number 2 Page 1 of 10 Item # 16 Attachment number 2 Page 2 of 10 Item # 16 Attachment number 2 Page 3 of 10 Item # 16 Attachment number 2 Page 4 of 10 Item # 16 Attachment number 2 Page 5 of 10 Item # 16 Attachment number 2 Page 6 of 10 Item # 16 Attachment number 2 Page 7 of 10 Item # 16 Attachment number 2 Page 8 of 10 Item # 16 Attachment number 2 Page 9 of 10 Item # 16 Attachment number 2 Page 10 of 10 Item # 16 (SA02 – For changes greater than $20,000) AUGUSTA-RICHMOND COUNTY DEPARTMENT OF PUBLIC WORKS & ENGINEERING SUPPLEMENTAL AGREEMENT Project No. 323-04-296823516 SUPPLEMENTAL AGREEMENT NO. 4 P03054 WHEREAS, We, W. R. Toole Engineers, Inc., Consultant, entered into a contract with Augusta-Richmond County on October 5, 1999, for engineering design services associated with the Windsor Spring Road Improvements Project, Project No. 323-04- 296823516, File Reference No. 03-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering services required to assist in construction observation and field engineering. It is agreed that as a result of the above modification the contract amount is increased by the amount of $196,100.00 from $171,680.50 to $367,780.50. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, W. R. Toole Engineers, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2008. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY W. R. Toole Engineers, Inc. AUGUSTA, GEORGIA Deke Copenhaver, Mayor Approved: Date Approved: Date [ATTACH CORPORATE SEAL] ATTEST: Title: DO NOT PROCESS THIS DOCUMENT. (once approved by the Commission Engineering will send the original document(s) for execution to the Clerk of Commission Office. For questions please contact Engineering at ext 5070. ) Attachment number 3 Page 1 of 1 Item # 16