The URL can be used to link to this page

Home My WebLink About2008-05-12-Meeting Agenda Engineering Services Committee Meeting Committee Room- 5/12/2008- 11:35 AM ENGINEERING SERVICES 1. Approve AUD's use of 2004 Engineering RFQ for New Projects. Attachments 2. Approve Change Order #1 to the existing construction contract with Oscar Renda Contracting to modify the pavement repair method for New Savannah Road. Attachments 3. Approve Change Order #2 to the existing construction contract with Oscar Renda Contracting to provide for changes to original construction requirements as listed in the attached change order #2 documentation Attachments 4. Approve Change Order #3 to the existing construction contract with W.L. Hailey and Company, Inc. to construct the Rae’s Creek Sanitary Sewer Improvements Project. Attachments 5. Approve concept of a Cost Sharing Agreement between Automatic Data Processing (ADP) and AUD to share 50% of the construction cost for a sewer line to serve ADP and surrounding properties on Interstate Parkway. Attachments 6. Approve final Deductive Change Order for Eagle Utility Contracting in the amount of ($43,782.60) for the Upper Butler Creek Sanitary Sewer, Project #50128. Attachments 7. Motion to approve and accept the AGL Option and Deed for an easement on AUD Project 10158. Attachments 8. Motion to approve and accept the Atlanta Gas Light Attachments Encroachment Agreement for AUD Project 60107. 9. Authorize the Cultural Resources Management services related to the Archeological Site 9R1158 (aka The Pig Pen Site) with R. S. Webb & Associates in the amount of $90,142.00. Attachments 10. Approve a Memo of Understanding designating the Augusta Convention and Visitors Bureau as the managing entity of the wayfinding sign system. Attachments 11. Approve request to award bid for Ashley Drive Storm Water Pipe Replacement to low bidder, Beam's Contracting, in the amount of $104,075. Attachments 12. Approve Change Order #1 to DS Utilities Company Inc. to make final quantity adjustments (deductions and overruns) in accordance with the terms of the unit price contract as well as add two new unit price line items to the contract. Attachments 13. Consider a request from the Brigadier General E. Porter Alexander Camp #158, Sons of Confederate Veterans, for permission to perform restoration work on the Confederate Powder Works Chimney located at Sibley Mill on Goodrich Street. Attachments 14. Approve award of Construction Contract to CBH Construction in the amount of $61,079.00 for the Storm Pipe Replacement at Good News Baptist Church (CPB#322-041110-206822001), subject to receipt of signed contracts and proper bonds. Also approve Change Number One in the amount of $10,000 to be funded from One Percent Sales Tax, Phase II Recapture as requested by the Engineering Department. Attachments 15. Discuss building location for Juvenile Court. Attachments 16. Motion to authorize condemnation of a portion of a property owned by Darnell Warren as Administrator for Attachments www.augustaga.gov the Estate of Mattie of Mattie L. Warren; 9948 square feet of permanent easement and 9341 square feet of temporary construction easement, PIN: 099-0-070-00-0, property address: 2417 Doug Barnard Parkway. 17. Motion to authorize condemnation of a portion of a property owned by Sheila Ann Mitchell; 1,618 square feet of permanent access, utility and maintenance easement and 2,015 square feet of temporary construction easement. PIN: 132-0-447-00-0, property address: 3490 Monte Carlo Drive. Attachments 18. Approve the purchase of a KIP 5202 Large Document Color Scanner/Copier/Printer System and Accessories in the amount of $35,078.75. Attachments 19. Ratify Change Order 2 to Daily Rate Construction Program for Emergency Line Replacement on New Savannah Rd. for $205,000.00. Attachments 20. Ratify Emergency Bid to replace Eisenhower Hospital 14” Water Line. Attachments 21. Approve proposal for the professional services in the amount of $86,500 to ZEL Engineering for the plan of study for the Rock Creek basin. Attachments Engineering Services Committee Meeting 5/12/2008 11:35 AM Approve AUD's use of 2004 Engineering RFQ for New Projects Department:Utilities Caption:Approve AUD's use of 2004 Engineering RFQ for New Projects. Background:In 2004, AUD issued an RFQ for engineering services. Engineers were selected for projects based on those responses. AUD would like to continue to use that list for engineering requirements on Fort Gordon. Analysis:AUD would like to continue to use the 2004 RFQ list. Financial Impact:None Alternatives:Advertise another RFQ for engineering services. Recommendation:We recommend using the 2004 list. Funds are Available in the Following Accounts: None. REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 Page 1 of 1 Item # 1 Attachment number 2 Page 1 of 1 Item # 1 Engineering Services Committee Meeting 5/12/2008 11:35 AM Approve Change Order #1 to the existing construction contract with Oscar Renda Contracting to modify the pavement repair method for New Savannah Road. Department:Utilities Caption:Approve Change Order #1 to the existing construction contract with Oscar Renda Contracting to modify the pavement repair method for New Savannah Road. Background:Main Interceptor Upgrade Replacement Phase I is a previously authorized project consisting of a gravity type sewer pipe installed under , and continuing along Doug Barnard Parkway to . In addition to the new sewer pipe, a new water main was installed along a portion of ahead of this sewer project. The pavement repair method included in the sewer contract would have been sufficient had the Utilities Department only installed the sewer line. Due to the width of the Right of Way on New Savannah Road there were no options except to install the new water main in the road alongside the new sewer line. The additional trench width necessitated a change in the pavement repair detail for and an update to the bid schedule. Analysis:Approving this change order will allow the Contractor to proceed with the repair of New Savannah Road in a timely manner. Financial Impact:Funds for this authorization can be charged to the 2004 Series Capital Improvement Program: $187,430.00 funded by account number: 511043420-5425210/801601115- 5425210 Alternatives:No recommended alternatives. Recommendation:We recommend the Commission approve Change Order #1 to the existing contract with Oscar Renda Contracting in the Cover Memo Item # 2 amount of $187,430.00. Funds are Available in the Following Accounts: $187,430.00 from 511043420-5425210/80160115-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 2 CONSTRUCTION CONTRACT CHANGE ORDER CO NUMBER 1 BID ITEM 06-171 DATE 03/14/2008 PROJECT TITLE Main Interceptor Upgrade Replacement Phase I ORIGINAL CONTRACT DATE 01/02/2007 PROJECT NUMBER 60115 OWNER AUGUSTA, GEORGIA PO NUMBER P131205 The following change is hereby made to the contract for the above project: Description of Change (for a more detailed description see attached proposal): This is an add type change order intended to adjust the bid amount quantities to the actual quantities utilized for this project. PAYEE Oscar Renda Contracting, Inc. TOTAL AMOUNT OF THIS CHANGE ORDER $ 187,430.00 The contract time will be effected by 60 calendar days as a result of this change. ORIGINAL CONTRACT AMOUNT $ 15,619,620.00 PREVIOUS CHANGE ORDER (INCREASE) $ 0.00 THIS CHANGE ORDER (INCREASE) $ 187,430.00 TOTAL REVISED CONTRACT AMOUNT WITH CHANGE ORDER $ 15,807,050.00 FUNDING NUMBER/ACCOUNT NUMBER 511043420 5425210 80160115 5425210 DATE: PROPOSED BY: CONTRACTOR DATE: REQUESTED BY: ENGINEER DATE: SUBMITTED BY: DEPARTMENT HEAD DATE: FINANCE ENDORSEMENT: COMPTROLLER DATE: RECOMMENDED BY: ADMINISTRATOR DATE: APPROVED BY: MAYOR Attachment number 1 Page 1 of 1 Item # 2 522 Benson Lane ~ Roanoke, Texas 76262 ~ 817.491.2703 ~ FAX 817.491.4483 www.oscarrendacontracting.com March 4, 2008 Mr. Reiny Dahlke, Construction Manager CH2M Hill 360 Bay St., Suite 100 Augusta, GA 30901 Re: Main Interceptor Upgrade Replacement, Phase 1 Project 60115 – Request for Change #7 Mr. Dahlke, Pursuant to revised sheets C-28 rev 1, dated February-2008, below are the cost impacts associated with this revision. The revised detail calls for full width road restoration, in lieu of the trench restoration called for in the plans. The pricing below takes into account the GABC that has been installed in conjunction with the 63” sewer main, and the water main which will remain in place. The pricing does include new GABC for the portion of existing roadway that will have to be removed. 2.5” HMAC Binder Type “B” 10080 SY $ 12.75 $128,520.00 New GABC 3780 SY $ 13.00 $ 49,140.00 Establish Grade on Existing Base 6300 SY $ 3.00 $ 18,900.00 Haul-off excess material 137 LDs $ 110.00 $ 15,070.00 Survey 1 LS $ 6,000.00 $ 6,000.00 Traffic Control 1 LS $ 4,000.00 $ 4,000.00 ORC OH&P @ 10% $ 22,163.00 Bond @ 1% $ 2,437.00 SUB-TOTAL $246,230.00 Credit for HMAC in Bid item P-2 that was not used (4200 SY) ($ 58,800.00) TOTAL $187,430.00 Please provide the appropriate change order paperwork for execution. Should you have any questions, please feel free to contact me. Sincerely, Dennis Bailey Regional Project Manager Oscar Renda Contracting, Inc. cc: Frank Renda, File Attachment number 2 Page 1 of 1 Item # 2 Engineering Services Committee Meeting 5/12/2008 11:35 AM Approve Change Order #2 to the existing construction contract with Oscar Renda Contracting to provide for changes to original construction requirements as listed in the attached change order #2 documentation Department:Utilities Caption:Approve Change Order #2 to the existing construction contract with Oscar Renda Contracting to provide for changes to original construction requirements as listed in the attached change order #2 documentation Background:Main Interceptor Upgrade Replacement Phase I is a previously authorized project consisting of a gravity type sewer pipe installed under , and continuing along Doug Barnard Parkway to . Additional construction requirements unforeseen in the original contract scope of work necessitated these change requests. Analysis:Approving this change order will allow the Contractor to proceed with the installation of the main interceptor sewer in a timely manner. Financial Impact:Funds for this authorization can be charged to the 2004 Series Capital Improvement Program: $245,358.00 funded by account number: 511043420-5425210/801601115- 5425210. This change order represents 1.57% of the total contract amount of $15,619,620.00 Alternatives:No recommended alternatives. Recommendation:We recommend the Commission approve Change Order #2 to the existing contract with Oscar Renda Contracting in the amount of $245,358.00. Funds are Available in the Cover Memo Item # 3 Following Accounts:$245,358.00 from 511043420-5425210/80160115-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 3 Attachment number 1 Page 1 of 12 Item # 3 Attachment number 1 Page 2 of 12 Item # 3 Attachment number 1 Page 3 of 12 Item # 3 Attachment number 1 Page 4 of 12 Item # 3 Attachment number 1 Page 5 of 12 Item # 3 Attachment number 1 Page 6 of 12 Item # 3 Attachment number 1 Page 7 of 12 Item # 3 Attachment number 1 Page 8 of 12 Item # 3 Attachment number 1 Page 9 of 12 Item # 3 Attachment number 1 Page 10 of 12 Item # 3 Attachment number 1 Page 11 of 12 Item # 3 Attachment number 1 Page 12 of 12 Item # 3 Engineering Services Committee Meeting 5/12/2008 11:35 AM Approve Change Order #3 to the existing construction contract with W.L. Hailey and Company, Inc. to construct the Rae’s Creek Sanitary Sewer Improvements Project. Department:Utilities Caption:Approve Change Order #3 to the existing construction contract with W.L. Hailey and Company, Inc. to construct the Rae’s Creek Sanitary Sewer Improvements Project. Background:W.L. Hailey is currently working on the Rae’s Creek Trunk Sewer Improvements Project for the Augusta Utilities Department. While installing the new sewer line in the contractor exposed a storm sewer that was identified in the contract documents. Per the contract documents they removed a section of the storm sewer pipe, installed the new sewer pipe, and reinstalled a temporary crossing that would be replaced later with a permanent section. At the time the storm sewer line was exposed it was noted that the pipe was in very poor condition and the soil surrounding the pipe was not adequate for backfill in the pipe zone with evidence of storm water leakage along the pipe. Blockages were also identified in the storm sewer line and Augusta Streets and Drains was contacted. Streets and Drains responded and removed what they could on such short notice with intentions of coming back to finish removing the blockages. That evening we received in excess of an inch of rain. The storm sewer failed into the open sewer trench due to the blockages in the pipe. This event caused us to close to through traffic until repairs could be made. The contractor spent an entire day cleaning out the new sewer line that was filled with silt during event. In order to alleviate the problem in the future as well as getting the road opened back up to traffic the Utilities Department requested the contractor install new 30-inch storm pipe and manhole. Analysis:Approving this change order will allow the Utilities Department to pay W.L. Hailey for work not covered under the original contract. In order to avoid excessive delay costs Cover Memo Item # 4 associated with contractor downtime the Utilities Department authorized the contractor to proceed with the storm sewer replacement. This change order amounts to 1.15% of the total value of the contract. Financial Impact:$28,971.95 from the Renewal and Extension Fund and account number 507043420-5425210/ 80260112-5425210. Alternatives:None. Recommendation:We recommend the Commission approve change order #3 to the existing contract with W.L. Hailey and Company, Inc. in the amount of $28,971.95. Funds are Available in the Following Accounts: $28,971.95 from 507043420-5425210/ 80260112-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 Page 1 of 3 Item # 4 Attachment number 1 Page 2 of 3 Item # 4 Attachment number 1 Page 3 of 3 Item # 4 Engineering Services Committee Meeting 5/12/2008 11:35 AM Approve Cost Sharing Concept with ADP Department:Utilities Caption:Approve concept of a Cost Sharing Agreement between Automatic Data Processing (ADP) and AUD to share 50% of the construction cost for a sewer line to serve ADP and surrounding properties on Interstate Parkway. Background:In Winter 2008, ADP announced plans to expand business operations in Augusta. At the time, Augusta Utilities Department (AUD) met with ADP and determined that a sanitary sewer was in place that would allow service to their site. Subsequently, ADP and AUD determined that the sewer would have to be extended to reach ADP’s property. Therefore, ADP and AUD met and determined that based on their design, the sewer would have to be extended approximately 750 feet to ADP’s property. AUD and ADP determined that a 50% cost-share was appropriate based on previous cost-sharing agreements and number of property owners involved. ADP will receive sealed bids for the work. Analysis:This agreement is a for a 50% cost-share of fees to extend the sewer along Interstate Parkway to ADP’s site. The preconstruction estimate is approximately $125,000.00. Financial Impact:Approximately $62,500.00 Alternatives:None Given. Recommendation:We recommend approving the Concept of a Cost Sharing Agreement between Automatic Data Processing (ADP) and AUD to share 50% of the construction cost for a sewer line to serve ADP and surrounding properties on Interstate Parkway. Cover Memo Item # 5 Funds are Available in the Following Accounts: None at Present Time REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 5 Engineering Services Committee Meeting 5/12/2008 11:35 AM Approve final deductive change order to Upper Butler Creek Sanitary Sewer Extension Department:Utilities Caption:Approve final Deductive Change Order for Eagle Utility Contracting in the amount of ($43,782.60) for the Upper Butler Creek Sanitary Sewer, Project #50128. Background:Eagle Utility Contracting was awarded a contract to extend the sanitary sewer for the Upper Butler Basin in March 06. The project included the installation of approximately 14,000 L.F. of sanitary sewer and associated components. Eagle Utility Contracting has met all contract requirements by successfully installing, testing and performing surface restoration associated with this project. Analysis:Revise contract/project to state the final quantities and final contract amount have been adjusted to match the final installed quantities and amount. Financial Impact:Deductive amount of ($43,782.60) to the 2002 Bond Issue, under account number 507-04-3420-54-25210/80250128-54- 25210. Alternatives:None Recommendation:Recommend approving the final deductive change order for Eagle Utility Contracting, as a deduction of ($43,782.60) in association with the Upper Butler Creek Sanitary Sewer, Project #50128. Funds are Available in the Following Accounts: Cover Memo Item # 6 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 6 Item Description Qty Unit Price Scheduled Value Final Qty. Final Value Difference (Change S-5C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 12’ to 14’, including Type II (No. 67 stone) bedding material 1612 LF $44.00 $70,928.00 3,478.00 $153,032.00 -$82,104.00 S-6C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 14’ to 16’, including Type II (No. 67 stone) bedding material 800 LF $46.00 $36,800.00 445.00 $20,470.00 $16,330.00 S-7C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 16’ to 18’, including Type II (No. 67 stone) bedding material 1297 LF $48.00 $62,256.00 345.00 $16,560.00 $45,696.00 S-8C 12” diameter PVC sanitary sewer pipe SDR 26, Depth 18’ to 20’, including Type II (No. 67 stone) bedding material 350 LF $56.00 $19,600.00 400.00 $22,400.00 -$2,800.00 12” diameter PVC sanitary sewer pipe SDR 26, Depth 20’ to 22’, including Type II (No. 67 stone) bedding material 684 LF $60.00 $41,040.00 150.00 $9,000.00 $32,040.00 S-16C 18” diameter ductile iron sanitary sewer pipe Class XXX, Depth 18’ to 20’, including Type II (No. 67 stone) bedding material 243 LF $75.00 $18,225.00 300.00 $22,500.00 -$4,275.00 S-20A Pre-cast sanitary manhole, GA DOT STD 1011A, Type 1, Depth 0’ to 6’ (48” Diameter) 15 EA $1,750.00 $26,250.00 16.00 $28,000.00 -$1,750.00 S-21A Additional sanitary manhole depth, Type 1, Depth Class 1 (48” Dia.) 2 VF $175.00 $350.00 - $0.00 $350.00 S-22A Additional sanitary manhole depth, Type 1, Depth Class 2 (48” Dia.) 115 VF $175.00 $20,125.00 144.60 $25,305.00 -$5,180.00 S-22G Additional sanitary manhole depth, Type 1, Depth Class3 (48” Dia.) 15 VF $175.00 $2,625.00 $0.00 $0.00 2900 LF $16.45 $47,705.00 2,900.00 $47,705.00 $0.00 1 EA $1,850.00 1850 1.00 1850 0 1 EA $2,200.00 $2,200.00 $0.00 1 EA $12,500.00 $12,500.00 1.00 $12,500.00 $0.00 Install Tracom metering manhole 1 EA $6,550.00 $6,550.00 1.00 $6,550.00 $0.00 S-33 Tie new sanitary sewer to existing manholes, diameter varies 1 EA $5,500.00 $5,500.00 2.00 $11,000.00 -$5,500.00 $374,504.00 $376,872.00 -$2,368.00 -$9,561.00 -$9,561.00 M-9 Class A Concrete 10 CY $75.00 $750.00 - $0.00 $750.00 M-2 Rock excavation 100 CY $25.00 $2,500.00 - $0.00 $2,500.00 M-3 Foundation backfill, GA DOT Type II, for additional unclassified excavation 1000 CY $3.50 $3,500.00 578.00 $2,023.00 $1,477.00 M-4 Clearing and Grubbing 6.9 ACRE $6,000.00 $41,400.00 6.90 $41,400.00 $0.00 $48,150.00 $43,423.00 $4,727.00 LS-1 Lump sum construction (includes but is not limited to the listing continued below) 1 LS $62,500.00 $62,500.00 1.00 $62,500.00 $0.00 $485,154.00 LUMP SUM Unit SANITARY SEWER MISCELLANEOUS Attachment number 1 Page 1 of 1 Item # 6 Item Description Qty Unit Price Scheduled Value Final Qty. Final Value Difference (Change S-1C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 0’ to 6’, including Type II (No. 67 stone) bedding material 130 LF $39.54 $5,140.20 765.00 $30,248.10 -$25,107.90 S-1G 24” diameter PVC sanitary sewer pipe SDR 26, Depth 0’ to 6’, including Type II (No. 67 stone) bedding material 370 LF $79.00 $29,230.00 261.00 $20,619.00 $8,611.00 S-2C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 6’ to 8’, including Type II (No. 67 stone) bedding material 1470 LF $39.00 $57,330.00 1,435.00 $55,965.00 $55,895.00 S-2E 18” diameter PVC sanitary sewer pipe SDR 26, Depth 6’ to 8’, including Type II (No. 67 stone) bedding material 440 LF $62.50 $27,500.00 761.00 $47,562.50 -$20,062.50 S-2G 24” diameter PVC sanitary sewer pipe SDR 26, Depth 6’ to 8’, including Type II (No. 67 stone) bedding material 240 LF $81.00 $19,440.00 821.00 $66,501.00 -$47,061.00 S-3C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 8’ to 10’, including Type II (No. 67 stone) bedding material 1900 LF $41.75 $79,325.00 1,342.00 $56,028.50 $23,296.50 S-3E 18” diameter PVC sanitary sewer pipe SDR 26, Depth 8’ to 10’, including Type II (No. 67 stone) bedding material 2010 LF $62.50 $125,625.00 1,839.00 $114,937.50 $10,687.50 S-3G 24” diameter PVC sanitary sewer pipe SDR 26, Depth 8’ to 10’, including Type II (No. 67 stone) bedding material 1759 LF $81.00 $142,479.00 1,491.00 $120,771.00 $21,708.00 S-4C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 10’ to 12’, including Type II (No. 67 stone) bedding material 570 LF $44.00 $25,080.00 620.00 $27,280.00 -$2,200.00 S-4E 18” diameter PVC sanitary sewer pipe SDR 26, Depth 10’ to 12’, including Type II (No. 67 stone) bedding material 550 LF $66.50 $36,575.00 422.00 $28,063.00 $8,512.00 S-4G 24” diameter PVC sanitary sewer pipe SDR 26, Depth 10’ to 12’, including Type II (No. 67 stone) bedding material 838 LF $88.00 $73,744.00 609.00 $53,592.00 $20,152.00 S-5C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 12’ to 14’, including Type II (No. 67 stone) bedding material 360 LF $44.00 $15,840.00 240.00 $10,560.00 $5,280.00 S-5E 18” diameter PVC sanitary sewer pipe SDR 26, Depth 12’ to 14’, including Type II (No. 67 stone) bedding material 60 LF $66.50 $3,990.00 40.00 $2,660.00 $1,330.00 S-5G 24” diameter PVC sanitary sewer pipe SDR 26, Depth 12’ to 14’, including Type II (No. 67 stone) bedding material 377 LF $88.00 $33,176.00 442.00 $38,896.00 -$5,720.00 S-6C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 14’ to 16’, including Type II (No. 67 stone) bedding material 310 LF $46.00 $14,260.00 375.00 $17,250.00 -$2,990.00 S-6G 24” diameter PVC sanitary sewer pipe SDR 26, Depth 14’ to 16’, including Type II (No. 67 stone) bedding material 270 LF $90.00 $24,300.00 119.00 $10,710.00 $13,590.00 S-7C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 16’ to 18’, including Type II (No. 67 stone) bedding material 130 LF $48.00 $6,240.00 100.00 $4,800.00 $1,440.00 S-7G 24” diameter PVC sanitary sewer pipe SDR 26, Depth 16’ to 18’, including Type II (No. 67 stone) bedding material 60 LF $92.00 $5,520.00 60.00 $5,520.00 $0.00 S-8G 24” diameter PVC sanitary sewer pipe SDR 26, Depth 18’ to 20’, including Type II (No. 67 stone) bedding material 20 LF $97.00 $1,940.00 200.00 $19,400.00 -$17,460.00 S-9F 18” diameter ductile iron sanitary sewer pipe Class XXX, Depth 0’ to 6’, including Type II (No. 67 stone) bedding material 30 LF $84.00 $2,520.00 - $0.00 $0.00 S-9H 24” diameter ductile iron sanitary sewer pipe Class XXX, Depth 0’ to 6’, including Type II (No. 67 stone) bedding material 475 LF $107.00 $50,825.00 460.00 $49,220.00 $1,605.00 S-10H 24” diameter ductile iron sanitary sewer pipe Class XXX, Depth 6’ to 8’, including Type II (No. 67 stone) bedding material 60 LF $107.00 $6,420.00 50.00 $5,350.00 $1,070.00 S-11F 18” diameter ductile iron sanitary sewer pipe Class XXX, Depth 8’ to 10’, including Type II (No. 67 stone) bedding material 426 LF $86.00 $36,636.00 408.00 $35,088.00 $1,548.00 S-11H 24” diameter ductile iron sanitary sewer pipe Class XXX, Depth 8’ to 10’, including Type II (No. 67 stone) bedding material 282 LF $109.00 $30,738.00 333.00 $36,297.00 -$5,559.00 S-12F 18” diameter ductile iron sanitary sewer pipe Class XXX, Depth 10’ to 12’, including Type II (No. 67 stone) bedding material 130 LF $88.00 $11,440.00 137.00 $12,056.00 -$616.00 S-12H 24” diameter ductile iron sanitary sewer pipe Class XXX, Depth 10’ to 12’, including Type II (No. 67 stone) bedding material 153 LF $112.00 $17,136.00 130.00 $14,560.00 $2,576.00 S-13F 18” diameter ductile iron sanitary sewer pipe Class XXX, Depth 12’ to 14’, including Type II (No. 67 stone) bedding material 170 LF $90.00 $15,300.00 170.00 $15,300.00 $0.00 S-13H 24” diameter ductile iron sanitary sewer pipe Class XXX, Depth 12’ to 14’, including Type II (No. 67 stone) bedding material 93 LF $114.00 $10,602.00 90.00 $10,260.00 $342.00 S-14F 18” diameter ductile iron sanitary sewer pipe Class XXX, Depth 14’ to 16’, including Type II (No. 67 stone) bedding material 30 LF $95.00 $2,850.00 50.00 $4,750.00 -$1,900.00 S-14H 24” diameter ductile iron sanitary sewer pipe Class XXX, Depth 14’ to 16’, including Type II (No. 67 stone) bedding material 10 LF $121.50 $1,215.00 - $0.00 $0.00 S-15F 18” diameter ductile iron sanitary sewer pipe Class XXX, Depth 16’ to 18’, including Type II (No. 67 stone) bedding material 30 LF $97.00 $2,910.00 $0.00 $0.00 S-15H 24” diameter ductile iron sanitary sewer pipe Class XXX, Depth 16’ to 18’, including Type II (No. 67 stone) bedding material 10 LF $126.00 $1,260.00 20.00 $2,520.00 -$1,260.00 Unit SANITARY SEWER Attachment number 2 Page 1 of 2 Item # 6 S-16F 18” diameter ductile iron sanitary sewer pipe Class XXX, Depth 18’ to 20’, including Type II (No. 67 stone) bedding material 70 LF $96.00 $6,720.00 70.00 $6,720.00 $0.00 S-16F (MOD) 18” diameter ductile iron sanitary sewer pipe Class XXX, Depth 20’ plus, including Type II (No. 67 stone) bedding material 150 LF $101.00 $15,150.00 151.00 $15,251.00 -$101.00 S-16H (Mod) 20” diameter ductile iron sanitary sewer pipe Class XXX, Depth 20' plus, including Type II (No. 67 stone) bedding material 420 LF $147.00 $61,740.00 412.00 $60,564.00 $1,176.00 S-16H 24” diameter ductile iron sanitary sewer pipe Class XXX, Depth 18’ to 20’, including Type II (No. 67 stone) bedding material 10 LF $136.00 $1,360.00 18.00 $2,448.00 -$1,088.00 S-18 Select backfill, GA DOT Type I, Class I & II (Sand/Clay) – Measured by in-place volume. 12000 CY $3.50 $42,000.00 12,100.00 $42,350.00 -$350.00 S-20A Pre-cast sanitary manhole, GA DOT STD 1011A, Type 1, Depth 0’ to 6’ (48” Diameter) 48 EA $1,750.00 $84,000.00 48.00 $84,000.00 $0.00 S-21A Additional sanitary manhole depth, Type 1, Depth Class 1 (48” Dia.) 26 VF $175.00 $4,550.00 5.00 $875.00 $3,675.00 S-22A Additional sanitary manhole depth, Type 1, Depth Class 2 (48” Dia.) 390 VF $175.00 $68,250.00 322.60 $56,455.00 $11,795.00 S-22G Additional sanitary manhole depth, Type 1, Depth Class3 (48” Dia.) 20 VF $175.00 $3,500.00 $0.00 $0.00 S-33 Tie new sanitary sewer to existing manholes, diameter varies 1 EA $5,500.00 $5,500.00 1.00 $5,500.00 $0.00 $1,209,356.20 $1,190,927.60 $18,428.60 $81,242.20 M-7 Arial Creek Crossing 1 EA $28,000.00 $28,000.00 1.00 $28,000.00 $0.00 M-9 Class A Concrete 300 CY $75.00 $22,500.00 12.00 $900.00 $21,600.00 M-2 Rock excavation 150 CY $25.00 $3,750.00 381.00 $9,525.00 -$5,775.00 M-3 Foundation backfill, GA DOT Type II, for additional unclassified excavation 4000 CY $3.50 $14,000.00 3,900.00 $13,650.00 $350.00 M-4 Clearing and Grubbing 13.3 ACRE $6,000.00 $79,800.00 13.30 $79,800.00 $0.00 M-6 Anchor Collars for crossing 4 EA $1,850.00 $7,400.00 4.00 $7,400.00 $0.00 $155,450.00 $139,275.00 $16,175.00 LS-1 Lump sum construction (includes but is not limited to the listing continued below) 1 LS $135,000.00 $135,000.00 1.00 $135,000.00 $0.00 $1,499,806.20 $1,465,202.60 C.O. #1 Soil Removal 1 EA 16429 $9,609.00 $6,820.00 LUMP SUM MISCELLANEOUS Attachment number 2 Page 2 of 2 Item # 6 Engineering Services Committee Meeting 5/12/2008 11:35 AM Atlanta Gas Light Easement Option and Deed for AUD Project 10158 Department:Augusta Utilities Department Caption:Motion to approve and accept the AGL Option and Deed for an easement on AUD Project 10158. Background:The construction of AUD Project 10158, the Doug Barnard Parkway Water Main, requires acquisition of an easement from AGL. Analysis:AGL owns the property in question and has agreed to sell AUD an easement for the appraised value. Financial Impact:$512.00 Alternatives: Recommendation:Approve motion to approve and accept the AGL Option and Deed for an easement on AUD Project 10158. Funds are Available in the Following Accounts: G/L 510043410-5411120 J/L 80210158-5411120 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 7 Cover Memo Item # 7 Attachment number 1 Page 1 of 6 Item # 7 Attachment number 1 Page 2 of 6 Item # 7 Attachment number 1 Page 3 of 6 Item # 7 Attachment number 1 Page 4 of 6 Item # 7 Attachment number 1 Page 5 of 6 Item # 7 Attachment number 1 Page 6 of 6 Item # 7 Engineering Services Committee Meeting 5/12/2008 11:35 AM Atlanta Gas Light Encroachment Agreement for AUD Project 60107 Department:Augusta Utilities Department Caption:Motion to approve and accept the Atlanta Gas Light Encroachment Agreement for AUD Project 60107. Background:AUD will be crossing an existing AGL easement, during the construction of AUD Project 60107. Analysis:An encroachment agreement is needed, between AGL and AUD, defining the rights and obligations of each party. Financial Impact:None Alternatives: Recommendation:Approve the motion to approve and accept the Atlanta Gas Light Encroachment Agreement for AUD Project 60107. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 8 Attachment number 1 Page 1 of 5 Item # 8 Attachment number 1 Page 2 of 5 Item # 8 Attachment number 1 Page 3 of 5 Item # 8 Attachment number 1 Page 4 of 5 Item # 8 Attachment number 1 Page 5 of 5 Item # 8 Engineering Services Committee Meeting 5/12/2008 11:35 AM Augusta Canal FERC Licensing Process - SHPO Agreement Department:Utilities Caption:Authorize the Cultural Resources Management services related to the Archeological Site 9R1158 (aka The Pig Pen Site) with R. S. Webb & Associates in the amount of $90,142.00. Background:Augusta is in the process on having the Augusta Canal licensed through the Federal Energy Regulatory Commission (FERC). Recently, Augusta entered into an agreement with FERC, Georgia State Historic Preservation Office, and the South Carolina Historic Preservation Office which included principles and procedures of treatment of historic properties. The Augusta Canal is listed on the National Registrar as a Historic Landmark District. The Augusta Canal FERC License 11810 project area is within the Historic Landmark District and the recent agreements with SHPO included principles and procedures for treatment of historic properties. One of these archeologically significant sites is partially located within the Augusta Canal Historic Landmark District. Archeological Site 9R1158 (aka The Pig Pen Site) is recognized as being an important archeological site that was occupied during prehistoric and historic times. Analysis:Attached to the agenda item as backup is the agreement between Augusta and R. S. Webb & Associates which includes the scope of the services by task and the costs associated with the work for the archeological recovery of the site. Financial Impact:Funds for the project requested to come from the 2002 Bond Capital Improvements Program account number: 510043410- 5213119/80110250-5213119 Alternatives:No alternatives are recommended. Cover Memo Item # 9 Recommendation:We recommend the Commission authorize the execution of the agreement between Augusta and R. S. Webb for Cultural Resources Management Services for Archeological Site 9R1158 in the amount of $90,142.00. Funds are Available in the Following Accounts: 510043410-5213119/80110250-5213119 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 9 R.S. Webb & Associates Cultural Resource Management Consultants 2800 Holly Springs Parkway, Suite 200 • P.O. Drawer 1319 Holly Springs, Georgia 30142 Phone: 770-345-0706 • Fax: 770-345-0707 February 11, 2008 Mr. Doug Mooneyhan ENTRIX, Inc. 500 Glenlake Parkway, Suite 600 Atlanta, Georgia 30328 Subject:Proposal to Conduct Phase III Cultural Resources Management Services Archeological Site 9RI158 (aka The Pig Pen Site) Augusta Canal Industrial District Augusta-Richmond County, Georgia R.S. Webb & Associates No. 08-198-006p Dear Mr. Mooneyhan: BACKGROUND R.S. Webb & Associates (RSWA) is pleased to present this proposal to ENTRIX, ZEL Engineers (ZEL), and the City of Augusta-Richmond County (CITY) for Phase III cultural resources management services related to the treatment of Archeological Site 9RI158 (aka The Pig Pen Site). This site is recognized as being an important archeological site that was occupied during prehistoric and historic times. The site is partially located within the Augusta Canal Industrial District in Augusta, Georgia. A review of ZEL’s most recent yard piping plan, indicates that approximately 31,663 square feet (0.73 acre) of Site 9RI158 will be impacted by the excavation of two waterline corridors (approximately 725 linear feet of pipe; two partially overlapping 60-foot wide corridors). Several smaller utility lines will be installed as well, but only small portions of these (approximately 120 linear feet; 6-foot wide corridors) will be outside the larger 60-foot wide corridors. The primary goal of the current project is to document portions of Site 9RI158 (through Phase III excavations) that will be affected by waterline construction. Another goal is to provide the CITY with recommendations for the management and/or preservation of the remaining portions of Site 9RI158. Based on recent conversations with ZEL, we assume that the proposed Phase III archeological work is a private undertaking on private property. Because of this, RSWA further assumes there is no requirement for Section 106 consultation, and/or consultation with the Georgia Historic Preservation Office, the National Park Service, or the Augusta Canal Authority. If a need for such consultation arises, RSWA will need to re-evaluate the Scope-Of-Services described in this proposal and determine if changes in the scope are required. If changes are necessary, the project budget and schedule may require adjustment. SCOPE OF SERVICES Task 1 - Treatment Plan for Site 9RI158 Prior to initiating fieldwork, a treatment plan will be developed for Site 9RI158 and submitted to ENTRIX and ZEL/CITY for review and approval. This plan will provide recommendations on how Attachment number 1 Page 1 of 6 Item # 9 Proposal - Phase III Cultural Resources Management Services, Site 9RI158 (The Pig Pen Site) Page 2 February 11, 2008 the site will be managed before, during, and after excavations. The plan will address tree/debris/ surface vegetation removal, delineation of work areas, site security, and preservation of the remainder of the site once excavations are completed. Task 2 - Archeological Data Recovery Excavations Site Preparation: It is understood that the CITY or its representatives will remove trees, debris and surface vegetation from the impact area (and perhaps other clearing zones), per the treatment plan. The limits of the impact area will be defined and marked with silt fencing; work areas will be defined and marked within the impact area. If sediment/erosion control measures are required for the overall undertaking, it is assumed that the CITY will provide the appropriate sediment/silt fencing. A transit-based grid will be set up within the impact area to facilitate the mapping of shovel tests, excavation units, strip blocks, and archeological features, and to prepare a site-specific topographic map (if one is not available). Once the grid is in place, shovel tests will be excavated at 5.0 m (meter) intervals to determine the depths of plowzone/subplowzone deposits and artifact density/ diversity within the impact area. Each shovel test will be 50-centimeters (cm) square and be excavated to sterile subsoil. Shovel test soils will be passed through 0.64 cm hardware cloth to enhance the recovery of artifacts. Artifacts will be bagged by individual shovel test location and information on soil color/textures and depths of deposits/artifacts will be recorded. Artifact density/ diversity and soil color/texture data will be used to develop artifact density maps and to determine the locations of excavation units and mechanical strip blocks. Unit Excavations at Site 9RI158: Based on shovel testing data, the equivalent of up to 25 square meters will be excavated in one more areas were midden deposits are present beneath the plowzone. This will be done to collect samples of artifacts and other anthropogenic materials (floral/faunal remains) from prehistoric living zones/surfaces. Each unit excavation will be partitioned into 1.0 by 1.0 m lots, the plowzone removed in bulk, and the midden excavated in 10-cm arbitrary levels unless natural stratigraphy offers finer resolution within a level. Soils from each level will be described and recorded using USDA-SCS soils texture classes and Munsell soil color charts. Matrix soils will be screened through 0.64-cm hardware cloth to enhance artifact recovery. Artifacts will be bagged by provenience. Block profiles will be mapped and photo-documented. Excavation will be terminated when undisturbed clay subsoil/substrate is encountered. Mechanical Stripping: Depending on what is found during the shovel testing and unit excavations, one or more blocks will mechanically stripped by a backhoe with a smooth bucket. The purpose of stripping is to search for and expose features and patterns of features that document the various occupations at 9RI158. Backhoe stripping will be monitored by the Principal Archeologist or the Field Director. The blocks will be stripped down to midden deposits or to subsoil clay so that midden deposits can be sampled and/or archeological features can be clearly defined. As soon as features are observed they will be shovel-shaved and/or troweled, and marked with numbered pin flags. Features will be treated as described below. The cost of the backhoe and operator is included in the budget. The exact sizes/configurations of the strip blocks are not known and will be determined by the spatial extent of midden deposits and/or archeological features; however, the total amount of stripping is not expected to exceed the equivalent of 10 by 70 m. Attachment number 1 Page 2 of 6 Item # 9 Proposal - Phase III Cultural Resources Management Services, Site 9RI158 (The Pig Pen Site) Page 3 February 11, 2008 Treatment of Diagnostic Artifacts, Features and Samples: When detected during excavation or stripping, prehistoric diagnostic artifacts will be piece-plotted and mapped before removal. Features (e.g., posts, pits, hearths, artifact clusters, etc.) will be plotted on the site plan, individually mapped, and photographed in plan view. Features will then be half-sectioned, drawn, photographed in profile view, then the other half of the feature excavated. Depending on the volume, fill from excavated features will be set aside for flotation, pollen analysis and/or fine screening. For large features, a 20- liter flotation sample will be collected and the remainder screened through 0.64-cm hardware cloth. Soils from small features such a post holes will set aside for flotation. Radiometric dating samples will be collected (and piece-plotted) as available from prehistoric features and secured buried contexts. Macrobotanical, pollen, and zooarcheological samples will be collected from half-sectioned feature profiles. As considered necessary, samples will be taken from midden deposits encountered during unit excavations and/or stripping. Site Plan: A site plan will be drawn, showing stripped areas, archeological features, and surface features (e.g., trees, roads, disturbances, etc.). If a detailed topographic base map of the site is not available, then one will be prepared based on recorded surface elevations. Task 3 - Data Analysis and Curation Artifact and Data Treatment: Data analysis will include the processing and identification of artifacts, tabulation of artifact data, transcription of field data to graphic media, special analyses (i.e., radiometric dating, faunal/floral analyses, etc.), artifact photography, and preparation of an updated Georgia archeological site form. Artifacts will be identified using published typologies and technological paradigms. Sample Processing and Special Analyses: Flotation samples from midden deposits and/or features will be volumetrically measured and processed at RSWA using a high-volume, water-flow system with tap-water pressure for agitation. The floral and faunal remains will be sorted and bagged appropriately for analysis. Preservation of faunal remains appears to range from poor to good, based on work conducted in other areas of 9RI158 in the 1980s; however, many of the faunal remains are historic. Most of the prehistoric remains are small, burned and/or fragmentary. As detected, faunal remains will be collected from the flotation samples and studied by the Project Zooarcheologist. Zooarcheological materials will be analyzed to the extent possible based on size and state of preservation. At minimum these remains will be counted, weighed and subjected to a general analysis (i.e., mammal, bird, fish; long bone versus cranial; unmodified versus burned; etc.). Previous work suggests poor to fair preservation of ethnobotanical remains. It appears likely that plant remains will be comprised mostly of the more resistant elements such as nut shells and dense pits/seeds. The heavy and light fraction materials from block samples and feature fill flotation analyzed by the Project Paleobotanist along with other botanical remains collected. Radiometric samples will be packaged and shipped to Beta Analytical for dating. Radiometric samples will be selected based on their association with diagnostic artifact types, food remains, structural remains, and other entities that are likely to assist in further definition of archeological phase characteristics. Attachment number 1 Page 3 of 6 Item # 9 Proposal - Phase III Cultural Resources Management Services, Site 9RI158 (The Pig Pen Site) Page 4 February 11, 2008 If promising samples for pollen analysis are recovered, pollen samples will be submitted to the UGA Palynology Laboratory for quick-scan analysis. If these samples produce viable results, up to four additional samples will be processed for pollen; otherwise, no additional pollen analysis will be conducted. Curation Arrangements: Artifacts and project documentation will be prepared for curation. For this proposal RSWA assumes that 15 boxes (1.0 cubic feet/box) of project artifacts and documentation will be produced by data recovery activities. Once the project is complete, the materials will be shipped to ENTRIX or the CITY for permanent storage, to the Riverbend Research Laboratory (RRL), University of Georgia, Athens, or to a facility selected by ENTRIX or the CITY. If the materials are shipped to the RRL or other curation facility, then there will be an institutional curation fee. The RRL charges $220/box. Curation fee are not included in RSWA’s project budget. Task 4 - Reporting Completion of Fieldwork Report: When fieldwork and basic data analysis is completed, a “completion of fieldwork letter report” will be submitted to ENTRIX and ZEL/CITY for review. The purpose of this report is to inform ZEL/CITY that the proposed fieldwork have been completed and to satisfy the CITY that the fieldwork was conducted following the methods described under Task 2. The completion report also provides notification that no further archeological work is needed in the impact area and the CITY can proceed with waterline construction in this area. RSWA will proceed with the preparation of the draft data recovery report Data Recovery Reporting: Information collected and compiled during excavation and analysis will be included in the data recovery report. The draft report will discuss methodology, appropriate environmental and cultural contexts, results and interpretations. Copies of the draft report will be forwarded to ENTRIX and ZEL/CITY for review. RSWA will respond to one set of review comments from ENTRIX and ZEL/CITY. Upon receipt of review comments, RSWA address the review comments and prepare a final report under this task. Task 5 - Interpretive Display (Optional) Depending on what is recovered during excavations at 9RI158, the CITY may determine that the preparation of an interpretive display is appropriate. If determined appropriate, preparation of the display would include securing a display case, preparing verbiage, and preparing the layout for the display. The CITY would be responsible for securing/constructing the display case(s) and providing a secure environment for the display case(s). The need for Task 5 will be determined after reporting is complete. Task 6 - Additional Services RSWA personnel will provide additional services as authorized by ENTRIX or ZEL/CITY. Additional Services typically include but are not limited to, off-site or out-of-office meetings (at your request) to discuss project issues. At present, it is not possible to determine if Additional Services will be required; therefore, no budget has been prepared. The costs of professional services and expenses associated with this task will be determined if the need for such services arises. Attachment number 1 Page 4 of 6 Item # 9 Proposal - Phase III Cultural Resources Management Services, Site 9RI158 (The Pig Pen Site) Page 5 February 11, 2008 COST The not-to-exceed cost for completing the work described in Tasks 1 through 4 is $90,141. The CITY will only be billed for work conducted. The budget outlined below includes the labor and expenses required to complete Tasks 1 through 4. This cost estimate is valid until August 11, 2008. The cost of artifact curation at a recognized facility is not in the budget. Likewise, the costs of preparing an interpretive display (Task 5) and Additional Services (Task 6) are not included. Project Budget Task 1 - Preparation of Treatment Plan Labor (14 hrs) $ 978 Expenses $ 65 Subtotal $ 1,043 Task 2 - Archeological Data Recovery Excavations Labor (904 hrs) $ 34,291 Expenses $ 20,650 Subtotal $ 54,941 Task 3 - Data Analysis Labor (420 hrs) $ 17,240 Expenses $ 2,800 Subtotal $ 20,040 Task 4 - Reporting Labor (304 hrs) $ 13,168 Supplies/Copies $ 950 Subtotal $ 14,118 Total $ 90,142 SCHEDULE Task 1 will begin within three working days after receipt of notice to proceed from ENTRIX/ZEL/ CITY. Task 2 will begin within five working days after the impact area has been cleared of trees, debris, and surface vegetation. It is anticipated that Task 2 will be completed with approximately 30 working days; however, this schedule is contingent upon weather, soil conditions, and the number of archeological features encountered. The completion of fieldwork report will be submitted to ENTRIX/ZEL within 20 working days after completion of fieldwork. It is estimated that the full draft report will be completed within 45 to 55 working days after completion of fieldwork. We will address comments within 15 working days after receipt of review comments and submit the final report. After approval of the final report, the artifacts and project documentation will be shipped to the selected repository (e.g., the CITY or a selected curation facility). DELIVERABLES The deliverables for the project include: • Communications with ENTRIX and ZEL/CITY throughout the project • An estimated 15 boxes of project artifacts and documentation, shipped to the selected curation facility (Task 3) • Submission of a completion of fieldwork report (five copies) (Task 4) • Submission of a data recovery report for Site 9RI158 (four draft copies; eight final copies) (Task 4) Attachment number 1 Page 5 of 6 Item # 9 Proposal - Phase III Cultural Resources Management Services, Site 9RI158 (The Pig Pen Site) Page 6 February 11, 2008 • Preparation of an interpretive display, if requested by you or your representative (Task 5) • Additional services by RSWA personnel, as requested by you or your representative (Task 6) PERSONNEL Mr. Steve Webb will serve as the Principal Investigator for the data recovery project. Mr. Webb will be assisted by supervisory and technical staff members as need to complete project tasks. PAYMENT You will be invoiced once a month during active periods of the project. Payment for services should be made to R.S. Webb & Associates and is due within 30 days. PROJECT AUTHORIZATION If the terms of our proposal are acceptable, please sign in the space provided below and return a completed original to us. If you wish begin the project immediately you may fax the executed proposal to us at 770-345-0707, or e-mail it to Mr. Webb at rswebb@alltel.net. CLOSING COMMENTS Mr. Mooneyhan, we appreciate the opportunity to provide you with this proposal and look forward to performing these cultural resources services for ENTRIX, ZEL Engineers, and the City of Augusta-Richmond County. Please contact Mr. Steve Webb 770-345-0706 if you have any questions concerning our proposal. Sincerely, R.S. WEBB & ASSOCIATES Robert S. (Steve) Webb President and Senior Principal Archeologist ACCEPTED AND AGREED TO: ENTITY (Print Name): BY (Print Name): AS ITS (Print Title): SIGNATURE: DATE: Robert S. Webb Digitally signed by Robert S. Webb DN: cn=Robert S. Webb, o=R.S. Webb Associates, c=US Date: 2008.02.11 13:50:13 -05'00' Signature Not Verified Attachment number 1 Page 6 of 6 Item # 9 Engineering Services Committee Meeting 5/12/2008 11:35 AM Augusta Convention and Visitors Bureau Department:Clerk of Commission Caption:Approve a Memo of Understanding designating the Augusta Convention and Visitors Bureau as the managing entity of the wayfinding sign system. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 10 Attachment number 1 Page 1 of 1 Item # 10 Engineering Services Committee Meeting 5/12/2008 11:35 AM Award bid for Ashley Drive Storm Water Pipe Replacement Department:Public Services Department Maintenance Division Caption:Approve request to award bid for Ashley Drive Storm Water Pipe Replacement to low bidder, Beam's Contracting, in the amount of $104,075. Background:There were three companies that showed an interest in this project, however two of the bidders were non-compliant. Analysis:This 300 foot corrugated metal pipe has completely failed, creating further sinkholes and potential safety hazards to residents. Financial Impact:Further delay in removing/replacing this pipe could result in further damage to private property. Alternatives:1. Approve request to award bid for Ashley Drive Storm Water Pipe Replacement to low bidder, Beam's Contracting, in the amount of $104,075. 2. Do not replace pipe, but continue attempting to repair deteriorated pipe. Recommendation:#1. Approve request to award bid for Ashley Drive Storm Water Pipe Replacement to low bidder, Beam's Contracting, in the amount of $104,075. Funds are Available in the Following Accounts: Funds are available in in account #324-04-1110/201-82- 4021. REVIEWED AND APPROVED BY: Cover Memo Item # 11 Finance. Administrator. Clerk of Commission Cover Memo Item # 11 Engineering Services Committee Meeting 5/12/2008 11:35 AM Change Order #1 for the 630 36” Water Main Phase I Project (10150) Department:Utilities Caption:Approve Change Order #1 to DS Utilities Company Inc. to make final quantity adjustments (deductions and overruns) in accordance with the terms of the unit price contract as well as add two new unit price line items to the contract. Background:After construction was completed there were line items that were not utilized or fully billed and were removed from the contract. There were also some line items that did exceed the contract quantities but ultimately did not cause the project to exceed the original budget. These items will serve to improve the water systems and roadways in the area. Analysis:Approving this change order will adjust the final contract quantities to match the actual final quantities in accordance with the provisions of the unit price contract. Financial Impact:($365,322.93) credited to the 2000 Bond Issue, under account number 511043410-5425110/ 80310150-5425110 Alternatives:Disapprove this change order and risk delays in contract close out and potential claim from the Contractor. Recommendation:Approve Change Order #1 in the deductive amount of ($365,322.93) to DS Utilities Company Inc. on the 630 36” Water Main Phase I Project. Funds are Available in the Following Accounts: Funds are available in the following accounts: 511043410- 5425110/ 80310150-5425110 Cover Memo Item # 12 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 12 1 3 6 " C l a s s 2 0 0 D I P S t a n d a r d J o i n t P i p e 53 0 0 L . F . $ 1 5 6 . 0 0 $ 8 2 6 , 8 0 0 . 0 0 4 8 0 3 $ 7 4 9 , 2 6 8 . 0 0 - $ 7 7 , 5 3 2 . 0 0 2 1 8 " C l a s s 2 5 0 D I P R e s t r a i n e d J o i n t P i p e 20 L . F . $ 1 2 0 . 5 0 $ 2 , 4 1 0 . 0 0 1 2 $ 1 , 4 4 6 . 0 0 - $ 9 6 4 . 0 0 3 3 6 " C l a s s 2 0 0 D I P R e s t r a i n e d J o i n t P i p e 29 0 0 L . F . $ 2 0 4 . 0 0 $ 5 9 1 , 6 0 0 . 0 0 2 3 9 5 $ 4 8 8 , 5 8 0 . 0 0 - $ 1 0 3 , 0 2 0 . 0 0 4 J a c k a n d B o r e 5 0 " C a s i n g , I n c l . 3 6 " R J D I P a n d e n d s e a l s 1 0 0 L . F . $8 6 0 . 0 0 $ 8 6 , 0 0 0 . 0 0 1 0 0 $ 8 6 , 0 0 0 . 0 0 $ 0 . 0 0 5 S e l e c t B a c k f i l l - S a n d / C l a y 10 0 0 0 C . Y . $ 0 . 0 1 $ 1 0 0 . 0 0 0 $ 0 . 0 0 - $ 1 0 0 . 0 0 6 M i s c e l l a n e o u s D u c t i l e I r o n F i t t i n g s 45 0 0 0 L . B . $ 0 . 0 1 $ 4 5 0 . 0 0 4 5 0 0 0 $ 4 5 0 . 0 0 $ 0 . 0 0 7 A i r R e l e a s e F i r e H y d r a n t 5 E A $ 1 , 5 0 0 . 0 0 $ 7 , 5 0 0 . 0 0 4 $ 6 , 0 0 0 . 0 0 - $ 1 , 5 0 0 . 0 0 8 F l u s h i n g F i r e H y d r a n t 2 E A $ 1 , 5 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 1 $ 1 , 5 0 0 . 0 0 - $ 1 , 5 0 0 . 0 0 9 3 6 " B F V , I n c l u d i n g 8 4 " M a n h o l e 3 E A $ 3 0 , 8 6 0 . 0 0 $ 9 2 , 5 8 0 . 0 0 3 $ 9 2 , 5 8 0 . 0 0 $ 0 . 0 0 10 1 8 x 1 8 T a p p i n g S l e e v e & V a l v e 1 E A $ 2 2 , 1 6 0 . 0 0 $ 2 2 , 1 6 0 . 0 0 1 $ 2 2 , 1 6 0 . 0 0 $ 0 . 0 0 11 1 " A i r R e l e a s e V a l v e , I n c l . M a n h o l e 5 E A $ 1 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 0 $ 0 . 0 0 - $ 5 , 0 0 0 . 0 0 11 P o l y e t h e l e n e W r a p o f 3 6 " D I P 25 0 0 L . F . $ 1 . 6 7 $ 4 , 1 7 5 . 0 0 6 3 1 $ 1 , 0 5 3 . 7 7 - $ 3 , 1 2 1 . 2 3 12 T i e i n t o e x i s t i n g l i n e 1 E A $ 2 , 8 9 0 . 0 0 $ 2 , 8 9 0 . 0 0 1 $ 2 , 8 9 0 . 0 0 $ 0 . 0 0 14 M i s c e l l a n e o u s C l a s s A C o n c r e t e 75 C . Y . $ 7 5 . 0 0 $ 5 , 6 2 5 . 0 0 0 $ 0 . 0 0 - $ 5 , 6 2 5 . 0 0 15 A s b e s t o s C e m e n t o r C a s t I r o n W a t e r M a i n C r o s s i n g s 2 E A $ 9 , 4 0 0 . 0 0 $ 1 8 , 8 0 0 . 0 0 0 $ 0 . 0 0 - $ 1 8 , 8 0 0 . 0 0 16 C l a y P i p e S e w e r C r o s s i n g s 2 E A $ 1 , 2 8 5 . 0 0 $ 2 , 5 7 0 . 0 0 0 $ 0 . 0 0 - $ 2 , 5 7 0 . 0 0 17 As p h a l t O v e r l a y , T y p e F , 1 . 5 " T h i c k 15 8 0 0 S Y $ 7 . 5 0 $ 1 1 8 , 5 0 0 . 0 0 2 9 3 3 $ 2 1 , 9 9 7 . 5 0 - $ 9 6 , 5 0 2 . 5 0 18 P a v e m e n t P a t c h , I n c l u d i n g s t o n e b a s e a n d a s p h a l t 23 0 0 S Y $ 4 5 . 5 0 $ 1 0 4 , 6 5 0 . 0 0 2 1 2 0 $ 9 6 , 4 6 0 . 0 0 - $ 8 , 1 9 0 . 0 0 19 A s p h a l t L e v e l i n g 10 0 T N $ 9 3 . 1 0 $ 9 , 3 1 0 . 0 0 0 $ 0 . 0 0 - $ 9 , 3 1 0 . 0 0 13 Mi l l i n g 0 " - 1 . 5 " 32 0 0 S Y $ 9 . 1 0 $ 2 9 , 1 2 0 . 0 0 0 $ 0 . 0 0 - $ 2 9 , 1 2 0 . 0 0 20 6" T h i c k C o n c r e t e D r i v e w a y , 3 0 0 0 P S I M i x 50 S Y $ 1 1 4 . 5 0 $ 5 , 7 2 5 . 0 0 0 $ 0 . 0 0 - $ 5 , 7 2 5 . 0 0 23 2" A s p h a l t P a v e m e n t R e p l a c e m e n t , I n c l u d i n g 6 " S t o n e B a s e 11 5 0 S Y $ 1 6 . 6 0 $ 1 9 , 0 9 0 . 0 0 3 8 0 0 $ 6 3 , 0 8 0 . 0 0 $ 4 3 , 9 9 0 . 0 0 21 24 " C o n c r e t e C u r b a n d G u t t e r , R e m o v e a n d R e p l a c e 25 0 L . F . $ 2 2 . 5 0 $ 5 , 6 2 5 . 0 0 7 1 $ 1 , 5 9 7 . 5 0 - $ 4 , 0 2 7 . 5 0 32 As p h a l t R a i s e d E d g e 80 0 L . F . $ 5 . 3 5 $ 4 , 2 8 0 . 0 0 2 0 0 $ 1 , 0 7 0 . 0 0 - $ 3 , 2 1 0 . 0 0 34 4" A g g r e g r a t e B a s e C o u r s e , 6 ' W i d e ( A S U ) 16 7 5 S Y $ 2 . 7 0 $ 4 , 5 2 2 . 5 0 0 $ 0 . 0 0 - $ 4 , 5 2 2 . 5 0 22 1.5 " A s p h a l t P a t h , 6 ' W i d e ( A S U ) 16 7 5 S Y $ 1 1 . 8 0 $ 1 9 , 7 6 5 . 0 0 1 4 8 6 $ 1 7 , 5 3 4 . 8 0 - $ 2 , 2 3 0 . 2 0 Un i t Un i t P r i c e Or i g i n a l S c h e d u l e d V a l u e Fi n a l Q t y Fi n a l V a l u e Au g u s t a U t i l i t i e s D e p a r t m e n t 63 0 3 6 " W a t e r M a i n E x t e n s i o n P r o j e c t ( 1 0 1 5 0 ) Ch a n g e O r d e r N o . 1 ( F i n a l ) S u m m a r y Dif f e r e n c e ( C O V a l u e ) It e m N o . De s c r i p t i o n o f W o r k Or i g i n a l Q t y 5/ 8 / 2 0 0 8 1 o f 2 P D F C o n v e r t . 6 8 1 7 . 1 . 1 0 1 5 0 _ 6 3 0 _ 3 6 W M P H _ I _ C O _ 1 _ F i n a l _ 1 02 3 0 7 _ D S U t i l i t i e s . x l s , F i n a l C O 1 Attachment number 1 Page 1 of 2 Item # 12 Un i t Un i t P r i c e Or i g i n a l S c h e d u l e d V a l u e Fi n a l Q t y Fi n a l V a l u e Au g u s t a U t i l i t i e s D e p a r t m e n t 63 0 3 6 " W a t e r M a i n E x t e n s i o n P r o j e c t ( 1 0 1 5 0 ) Ch a n g e O r d e r N o . 1 ( F i n a l ) S u m m a r y Dif f e r e n c e ( C O V a l u e ) It e m N o . De s c r i p t i o n o f W o r k Or i g i n a l Q t y 25 Flo w a b l e F i l l 10 0 C . Y . $ 9 5 . 0 0 $ 9 , 5 0 0 . 0 0 0 $ 0 . 0 0 - $ 9 , 5 0 0 . 0 0 24 Ro c k E x c a v a t i o n , T r e n c h o r M a s s 10 0 C . Y . $ 7 0 . 0 0 $ 7 , 0 0 0 . 0 0 0 $ 0 . 0 0 - $ 7 , 0 0 0 . 0 0 26 Fo u n d a t i o n B a c k f i l l , G A T y p e I I 18 0 0 C . Y . $ 0 . 0 1 $ 1 8 . 0 0 0 $ 0 . 0 0 - $ 1 8 . 0 0 27 Cle a r i n g a n d G r u b b i n g 1 L . S . $ 1 8 , 7 2 5 . 0 0 $ 1 8 , 7 2 5 . 0 0 1 $ 1 8 , 7 2 5 . 0 0 $ 0 . 0 0 28 6' W o o d e n P r i v a c y F e n c e , C o m p l e t e ( A S U ) 13 0 0 L . F . $ 1 0 . 0 0 $ 1 3 , 0 0 0 . 0 0 0 $ 0 . 0 0 - $ 1 3 , 0 0 0 . 0 0 29 So d d i n g 30 0 S Y $ 8 . 0 0 $ 2 , 4 0 0 . 0 0 0 $ 0 . 0 0 - $ 2 , 4 0 0 . 0 0 30 St o n e D u m p e d R i p - R a p , T y p e I I I , 1 2 " 50 S Y $ 5 9 . 0 0 $ 2 , 9 5 0 . 0 0 0 $ 0 . 0 0 - $ 2 , 9 5 0 . 0 0 31 Si l t F e n c e , A d d i t i o n a l 50 0 L . F . $ 3 . 2 5 $ 1 , 6 2 5 . 0 0 0 $ 0 . 0 0 - $ 1 , 6 2 5 . 0 0 Se l e c t C l e a r i n g a n d G r u b b i n g ( A S U ) 4 A . C . $ 2 , 1 4 0 . 0 0 $ 8 , 5 6 0 . 0 0 4 $ 8 , 5 6 0 . 0 0 $ 0 . 0 0 Sa l e o f 4 0 ' o f F l e x R i n g D I P 3 6 " P i p e 40 L . F . $ 1 2 6 . 8 4 $ 5 , 0 7 3 . 6 0 4 0 $ 5 , 0 7 3 . 6 0 $ 0 . 0 0 33 Lu m p S u m C o n s t r u c t i o n 1 L . S . $ 9 9 , 6 0 0 . 0 0 $ 9 9 , 6 0 0 . 0 0 1 $ 9 9 , 6 0 0 . 0 0 $ 0 . 0 0 Su b t o t a l - O r i g i n a l C o n t r a c t $2 , 1 6 0 , 6 9 9 . 1 0 $ 1 , 7 8 5 , 6 2 6 . 1 7 - $ 3 7 5 , 0 7 2 . 9 3 Li n e I t e m C h a n g e s t o B i d S c h e d u l e Sl a t I n s e r t s f o r F e n c e ( R e v i s e d p r i c e p e r l e t t e r t o A U D ) 0 L . F . $ 7 . 5 0 $ 1 3 , 0 0 0 . 0 0 1 3 0 0 $ 9 , 7 5 0 . 0 0 - $ 3 , 2 5 0 . 0 0 Su b t o t a l - L i n e I t e m C h a g e s t o B i d S c h e d u l e $1 3 , 0 0 0 . 0 0 $ 9 , 7 5 0 . 0 0 - $ 3 , 2 5 0 . 0 0 Or i g i n a l S c h e d u l e d V a l u e F i n a l V a l u e C O 1 T o t a l GR A N D T O T A L S $2 , 1 6 0 , 6 9 9 . 1 0 $ 1 , 7 9 5 , 3 7 6 . 1 7 - $ 3 6 5 , 3 2 2 . 9 3 5/ 8 / 2 0 0 8 2 o f 2 P D F C o n v e r t . 6 8 1 7 . 1 . 1 0 1 5 0 _ 6 3 0 _ 3 6 W M P H _ I _ C O _ 1 _ F i n a l _ 1 02 3 0 7 _ D S U t i l i t i e s . x l s , F i n a l C O 1 Attachment number 1 Page 2 of 2 Item # 12 Engineering Services Committee Meeting 5/12/2008 11:35 AM Confederate Powder Works Chimney Department:Clerk of Commission Caption:Consider a request from the Brigadier General E. Porter Alexander Camp #158, Sons of Confederate Veterans, for permission to perform restoration work on the Confederate Powder Works Chimney located at Sibley Mill on Goodrich Street. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 13 Attachment number 1 Page 1 of 1 Item # 13 Engineering Services Committee Meeting 5/12/2008 11:35 AM Good News Church Storm Replacement Contract Award Department:Abie L. Ladson, P.E., Director Caption:Approve award of Construction Contract to CBH Construction in the amount of $61,079.00 for the Storm Pipe Replacement at Good News Baptist Church (CPB#322- 041110-206822001), subject to receipt of signed contracts and proper bonds. Also approve Change Number One in the amount of $10,000 to be funded from One Percent Sales Tax, Phase II Recapture as requested by the Engineering Department. Background:Currently, there is an existing 30” corrugated metal pipe that extends from the Warren Road right-of-way through the parking lot of GoodNewsBaptistChurch and terminates at the Georgia Department of Transportation (GDOT) right-of- way. The existing pipe and subgrade is currently failing and causing the church parking lot to sink and fail. The existing 30” pipe is currently receiving at least 75% of the stormwater from Augusta-RichmondCounty’s stormwater facilities. The proposed improvements will alleviate the drainage and subgrade problem. Analysis:Bids were received on March 4, 2008 with CBH Construction being the low bidder. Bid results are as follow: CONTRACTORS BID 1. CBH Construction $61,079.00 2. Blair Construction $94,664.79 3. Mabus Brothers Construction $99,986.00 4. Payne Construction Commercial $134,121.00 5. Beam’s Construction $196,290.16 It is the Engineering Department recommendation to award this project to the Low bidder CBH Construction. Financial Impact:Upon Commission approval, Funds will be available in the project construction budget. Alternatives:1) Approve award of Construction Contract to CBH Cover Memo Item # 14 Construction in the amount of $61,079.00 for the Storm Pipe Replacement at Good News Baptist Church (CPB#322- 041110-206822001), subject to receipt of signed contracts and proper bonds. Also approve Change Number One in the amount of $10,000 to be funded from One Percent Sales Tax, Phase II Recapture as requested by the Engineering Department. 2) Do not approve and deny completion of a funded project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 322-041110-6011110/292822333-6011110 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 14 Augusta-Richmond County, Georgia CPB#322-04-206822001 BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized. Section 1: The project is authorized to CPB# 322-04-206822001. Funding of the proposes to replace the existing pipe and subgrade which is currently failing and causing the church parking lot to sink and fail. The proposed improvements will alleviate the drainage and subgrade problem. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase II Recapture $56,872 $56,872 Section 3: The following amounts are appropriated for the project: By Basin By District Varies $56,872 $56,872 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Honorable Deke Copenhaver, Mayor CAPITAL PROJECT BUDGET STORM PIPE REPLACEMENT AT GOOD NEWS BAPTIST CHURCH 1 of 9 5/8/2008 Attachment number 1 Page 1 of 9 Item # 14 Augusta-Richmond County, Georgia CPB#322-04-206822001 CAPITAL PROJECT BUDGET STORM PIPE REPLACEMENT AT GOOD NEWS BAPTIST CHURCH Copy-Procurement Department 2 of 9 5/8/2008 Attachment number 1 Page 2 of 9 Item # 14 Augusta-Richmond County, Georgia CPB#322-04-206822001 CAPITAL PROJECT BUDGET STORM PIPE REPLACEMENT AT GOOD NEWS BAPTIST CHURCH CPB AMOUNT CPB SOURCE OF FUNDS CPB CHANGE SALES TAX PHASE II RECAPTURE 322-041110-6011110-292822333 ($56,872) SPECIAL 1% SALES TAX, PHASE II 322-041110-6011110-292822333 TOTAL SOURCES: ($56,872) $0 USE OF FUNDS CONSTRUCTION 322-04-1110-5414110-206822001 $54,164 CONTINGENCY 322-04-1110-6011110-206822001 $2,708 $56,872 $0 TOTAL USES: 3 of 9 5/8/2008 Attachment number 1 Page 3 of 9 Item # 14 Section 1: The project is authorized to CPB# 322-04-206822001. Funding of the proposes to replace the to sink and fail. The proposed improvements will alleviate the drainage and subgrade problem. 4 of 9 5/8/2008 Attachment number 1 Page 4 of 9 Item # 14 5 of 9 5/8/2008 Attachment number 1 Page 5 of 9 Item # 14 NEW CPB $0 $0 6 of 9 5/8/2008 Attachment number 1 Page 6 of 9 Item # 14 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET STORM PIPE REPLACEMENT AT GOOD NEWS BAPTIST CHURCH BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized. Section 1: The project is authorized to CPB# 322-041110-206822001. Funding of the proposes to replace the existing pipe and subgrade which is currently failing and causing the church parking lot to sink and fail. The proposed improvements will alleviate the drainage and subgrade problem. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase II Recapture $56,872 Special 1% Sales Tax, Phase II Recapture $10,000 $66,872 Section 3: The following amounts are appropriated for the project: By Basin By District Varies $66,872 $66,872 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Deke Copenhaver, Mayor CHANGE NUMBER ONE CPB#322-041110-206822001 7 of 9 5/8/2008 Attachment number 1 Page 7 of 9 Item # 14 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET STORM PIPE REPLACEMENT AT GOOD NEWS BAPTIST CHURCH CHANGE NUMBER ONE CPB#322-041110-206822001 8 of 9 5/8/2008 Attachment number 1 Page 8 of 9 Item # 14 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET STORM PIPE REPLACEMENT AT GOOD NEWS BAPTIST CHURCH CHANGE NUMBER ONE CPB#322-041110-206822001 CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SALES TAX PHASE II RECAPTURE 322-041110-6011110-292822333 ($56,872)($56,872) SPECIAL 1% SALES TAX, PHASE II 322-041110-6011110-292822333 ($10,000) ($10,000) TOTAL SOURCES: ($56,872) ($10,000) ($66,872) USE OF FUNDS CONSTRUCTION $54,164 $10,000 $64,164 322-04-1110-5414110-206822001 CONTINGENCY 322-04-1110-6011110-206822001 $2,708 $2,708 TOTAL USES:$56,872 $10,000 $66,872 9 of 9 5/8/2008 Attachment number 1 Page 9 of 9 Item # 14 Engineering Services Committee Meeting 5/12/2008 11:35 AM Juvenile Court Building Location Department:Administrator Caption:Discuss building location for Juvenile Court. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 15 Engineering Services Committee Meeting 5/12/2008 11:35 AM Property Condemnation - Easements - Darnell Warren as Administrator for the Estate of Mattie L. Warren Department:Attorneys Caption:Motion to authorize condemnation of a portion of a property owned by Darnell Warren as Administrator for the Estate of Mattie of Mattie L. Warren; 9948 square feet of permanent easement and 9341 square feet of temporary construction easement, PIN: 099-0-070-00-0, property address: 2417 Doug Barnard Parkway. Background:The project has to proceed according to schedule and it is necessary to condemn a portion of subject property to clear the title. The appraised value of the easements is $2,658.00. Analysis:Condemnation is required in order to acquire the easements. Financial Impact:The necessary costs will be covered by the project budget. Alternatives:None, action is necessary to avoid delays in the project and associated costs. Recommendation:Approve the authorization to condemn Funds are Available in the Following Accounts: 510043420-5411120 80200007-5411120 REVIEWED AND APPROVED BY: Administrator. Cover Memo Item # 16 Clerk of Commission Cover Memo Item # 16 Engineering Services Committee Meeting 5/12/2008 11:35 AM Property Condemnation–Permanent and Temporary Construction Easements Sheila Ann Mitchell Department:Attorneys Caption:Motion to authorize condemnation of a portion of a property owned by Sheila Ann Mitchell; 1,618 square feet of permanent access, utility and maintenance easement and 2,015 square feet of temporary construction easement. PIN: 132-0-447-00-0, property address: 3490 Monte Carlo Drive. Background:The project has to proceed according to schedule and the City has been unable to purchase the required easements due to title issues. In order to proceed and avoid the resulting delays and costs, it is necessary to condemn a portion of subject property. The appraised value of the easements is $600.00. Analysis:Condemnation is required in order to acquire the easements. Financial Impact:The necessary costs will be covered by the project budget. Alternatives:None, action is necessary to avoid delays in the project and the associated costs. Recommendation:Approve the authorization to condemn Funds are Available in the Following Accounts: 510043420-5411120 80260107-5411120 REVIEWED AND APPROVED BY: Cover Memo Item # 17 Administrator. Clerk of Commission Cover Memo Item # 17 Engineering Services Committee Meeting 5/12/2008 11:35 AM Purchase of Wide Format Printer / Copier / Scanner for Augusta Utilities Department:Utilities Caption:Approve the purchase of a KIP 5202 Large Document Color Scanner/Copier/Printer System and Accessories in the amount of $35,078.75. Background: Analysis:AUD's current Large Document Scanner/Copier/Printer system is outdated obsolete and unsupported. Our efforts to generate the digital/electronic database and provide a faster and more efficient Archive Retrieval System cannot be accomplished with our current equipment. Financial Impact:$35,078.75 from account 506043110-5424510 Alternatives:None Recommendation:Augusta Utitlties recommends the purchase of the KIP 5202 Large Document Color Scanner/Copier/Printer System and Accessories in the amount of $35,078.75 from Imaging Technologies of Augusta GA. This recommendation is based upon the competitive bid results from BID Item 08-061 and evaluation of initial equipment purchase plus subsequent monthly maintenance costs for a period of one year following warranty expiration. Funds are Available in the Following Accounts: $35,078.75 from account 506043110-5424510 Cover Memo Item # 18 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 18 N. Max Hicks, P.E., RLS, Director Engineering and Construction Division Wes Byne, P.E., Assistant Director 360 Bay Street, Suite 180 – Augusta, GA 30901 Office (706) 312-4132 – Fax (706) 312-4133 www.augustaga.gov March 14, 2008 Geri Sams, Director Procurement Department Ref: Bid Item #08-061 Wide Format Printer / Copier / Scanner for Augusta Utilities Ms. Sams: After thorough review of the bids received in the above referenced bid item 08-061, Augusta Utilities recommends the bid to be awarded to Imaging Technologies. Our criteria for selecting a vendor is based on a combination of the price of the equipment and accompanying maintenance costs for one year following the expiration of the warranty. Please see the table below: Vendor Model Equipment Price Maintenance (1 Yr) Total Pollock Company KIP 5202 $32,734.00 $180 per mo base Plus .06 per sq ft @4,500 sq ft per month ($5,400.00) $38, 134.00 Imaging Technologies KIP 5202 $33,058.75 $165 per mo @ 4,500 sq ft ($1,980.00) $35, 038.75 Digital Blueprint KIP 5202 $33,995.00 $210 per mo @ 4,500 sq ft ($2,520.00) $36,515.00 Although Pollock Company’s bid for the KIP 5202 was the lowest, they are actually highest in total cost over a 1 year period when you add monthly maintenance fees. Their “base” rate is $180.00 per month but their sq ft usage is $.06 per sq ft (this equals $2,160 for the base rate plus $3,240 for 4,500 sq ft of usage for a total of $5,400). Digital Blueprint is 2nd lowest overall within $450.00 of Imaging Technologies. ACME and IKON were not considered based on their exceptions and of not bidding an acceptable equivalent. Thank you for your attention to this matter. Please contact me if there are any questions regarding this bid item. Sincerely, Jerry Philpot, Systems Program Manager Augusta Utilities Department cc: N. Max Hicks, P.E., RLS, Director Wes Byne, P.E., Assistant Director Reggie Horne, Information Technology UTILITIES DEPARTMENT Attachment number 1 Page 1 of 2 Item # 18 Attachment number 1 Page 2 of 2 Item # 18 Attachment number 2 Page 1 of 1 Item # 18 Attachment number 3 Page 1 of 2 Item # 18 Attachment number 3 Page 2 of 2 Item # 18 Engineering Services Committee Meeting 5/12/2008 11:35 AM Ratify Change Order #2 to New Savannah Rd Water Main Department:Utilities Caption:Ratify Change Order 2 to Daily Rate Construction Program for Emergency Line Replacement on New Savannah Rd. for $205,000.00. Background:During the construction of the Main Interceptor, the water line on was not redesigned, and was in conflict with the new sewer. Because of this, water service to a significant service area would be impacted. The extent of this impact was not immediately clear during design. Because AUD is planning to replace this section of line, it was determined to move ahead with an emergency replacement of the existing line. Blair was selected because of the daily rate program. They were tasked with replacing the 12” line with a 16” line on a daily contracted rate based on the bid of that service. In addition, Blair secured materials at a lesser rate than AUD could procure. This was determined to be an emergency due to the number of residents and businesses affected by the outage. The contractor on the Main Interceptor offered a competitive price approximately 1.5 times this fee. Analysis:This was deemed an emergency line replacement. Procurement was notified because of the emergency nature. Replacing this line saves money in the long run because overlay costs are not spread across two contracts. In addition, service is improved for residents and businesses in South Augusta. The first change order did not include enough funding to adequately address the issues that occurred with replacing the line while another construction contract was occurring. Due to logistical delays, additional expenses were incurred. No engineering fees nor right of way fees were incurred in the design of this line, a savings of approximately $80,000.00. Cover Memo Item # 19 Financial Impact:$200,000.00 from account 50704340-5425110/80600040- 5425110 Alternatives:None. Recommendation:Ratify Change Order to Daily Rate Construction Program for Emergency Line Replacement on New Savannah Rd for $205,000.00 Funds are Available in the Following Accounts: $200,000.00 from account 50704340-5425110/80600040- 5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 19 Attachment number 1 Page 1 of 1 Item # 19 Engineering Services Committee Meeting 5/12/2008 11:35 AM Ratify Emergency Bid for Eisenhower 14" Waterline Replacement Department:Utilities Caption:Ratify Emergency Bid to replace Eisenhower Hospital 14” Water Line. Background:Fort Gordon contacted AUD to obtain pricing for replacement of a section of 14” water main that is in conflict with current construction on base. AUD contacted Procurement and obtained an emergency bid on the project. Three bidders were contacted. The low bidder was Beams Construction. AUD was asked to hold the award pending review by the Contracting Officer at the Defense Energy Services Center. That review has been completed, and the Army is prepared to proceed. By the time this agenda item is on Committee, the work should have been completed. Analysis:This was deemed an emergency line replacement. Procurement was notified because of the emergency nature. Fort Gordon and DESC were made aware of the emergency requirements and agreed to notify AUD upon completion of review. AUD received notification on March 13, that the notice to proceed should be issued in the next week. AUD submitted this agenda item assuming that work would be complete by the time the agenda item is reviewed. Financial Impact:$ 112,373.23 from account 507043410-5425110/80800005- 5425110 Alternatives:None. Recommendation:Ratify Emergency Bid to Replace Eisenhower Hospital 14” Water Line for $112,373.23 Funds are Cover Memo Item # 20 Available in the Following Accounts: $ 112,373.23 from account 507043410-5425110/80800005- 5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 20 Augusta Utilities Proposal to Install a 14" line replacement at the Intersection of Chamberlain and East Hospital Rd 7 Mar 2008 Attachment number 1 Page 1 of 4 Item # 20 New 14" Line (Light Blue) Old Line (Red), Abandon In Place C H A M B ER L AI N AVE N U E EAST HOSPITAL ROAD CENTRAL HOSPITALROAD Item # 20 Vendors Price Bid Bond G&A Final R & R Beam's Construction 2355 Atomic Rd Beech Island, SC 29842 83,493 X 34.59% 112373.2287 Blair Construction PO Box 770 Evans, GA 30809 152,617.30 X 34.59% 205407.6241 Eagle Construction 4005 Braswell Rd Blythe, GA 30805 107,122.00 X 34.59% 144175.4998 Emergency Bid 08-087 Eisenhower Emergency Waterline Replacement For Augusta Utilities Dept Emergency Bid Opening Date Wednesday, February 27, 2008 @ 3:00 PM Attachment number 1 Page 3 of 4 Item # 20 Attachment number 1 Page 4 of 4 Item # 20 Attachment number 2 Page 1 of 1 Item # 20 Engineering Services Committee Meeting 5/12/2008 11:35 AM Rock Creek Improvements Department:Augusta Utilities Department Caption:Approve proposal for the professional services in the amount of $86,500 to ZEL Engineering for the plan of study for the Rock Creek basin. Background:The Rock Creek Sanitary Improvements project involves Infiltration and/or Inflow (I/I) that may exist in the Rock Creek collection system. There is evidence that either the sewer is near its capacity or that excessive infiltration exists that warrant evaluation and correction. The sewer trunk line starts at Lake Olmstead and ends near Stevens Creek Rd. Analysis:The price for the scope of work listed is $86,500. Based on projects of similar scope, AUD has reviewed the cost and determine this fee to be fair and reasonable. Financial Impact:The cost for services from ZEL is $86,500.00. These funds are available from the following accounts:507043420- 5425210/80800010-5425210 Alternatives:Reject ZEL Proposal, which would delay the design of the project and the construction of the sanitary sewer improvements. Recommendation:It is recommended to award ZEL in the amount of $86,500.00 Funds are Available in the Following Accounts: 507043420-5425210/80800010-5425210 Cover Memo Item # 21 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 21 ENGINEERING SCOPE DOCUMENT THE CITY OF AUGUSTA, GEORGIA UTILITIES DEPARTMENT SEWER IMPROVEMENTS ROCK CREEK BASIN PLAN OF STUDY January 14, 2008 PROJECT 2007-P24 E N G I N E E R S Attachment number 1 Page 1 of 11 Item # 21 E N G I N E E R S Page 1 of 8 Table of Contents Table of Contents................................................................................................................ 1 Rock Creek Sewer Collection Basin................................................................................... 2 I. Identify Collection System Problems.......................................................................... 2 II. Define Infiltration/Inflow (I/I) Problem..................................................................... 3 A. Physical Inspection ................................................................................................ 3 B. Collection of Rainfall Data .................................................................................... 3 C. Rainfall Simulation ................................................................................................ 4 III. Prepare Map and Field Report.................................................................................. 4 IV. Conduct a Cost-Effectiveness Analysis.................................................................... 4 Attachment number 1 Page 2 of 11 Item # 21 E N G I N E E R S Page 2 of 8 Rock Creek Sewer Collection Basin Infiltration and/or Inflow (I/I) may exist in the Rock Creek collection system. There is evidence that either the sewers are near their capacities or excessive Infiltration/Inflow (I/I) flow exists that warrant evaluation and correction. Augusta Utilities Department (AUD) may perform an sewer system evaluation survey (SSES) to identify the sources of I/I and determine at what level it is cost effective to treat and/or remove the I/I. AUD should also evaluate the design capacity of the existing system and evaluate the full basin development flow rates. 1. Evaluation of the existing capacity is a desktop evaluation based on the known features of the collection system. Evaluation of the full basin development flow rates is a planning evaluation based on standard planning type land use estimates from local planning agencies and correlated to regional and state planning projections for a date in the future. Since the trunk sewers in Rock Creek were constructed in the 1960’s and 1970’s (extended to serve the I-20 welcome station), planning should look at the available land and apply the density for the anticipated land use to arrive at a design flow at various points in the basin. 2. If there is evidence that the present flows are greatly influenced by I/I, Then a SSES should be undertaken for sections of the trunk mains that do not warrant replacement based on the full basin projections. Because the lower end of the basin is fully developed, it is most likely that these sections of the trunk lines may need relief. The following steps should be taken to complete the study: I. Identify Collection System Problems 1. Describe the existing system and discuss its history; 2. Review and analyze existing flow records such as plant influent data, pump stations data, overflow locations and estimated amounts, etc; 3. Divide the collection system into subsystems and identify the key manholes Attachment number 1 Page 3 of 11 Item # 21 E N G I N E E R S Page 3 of 8 which are located at the outlet of each subsystem; 4. Monitor flows to key manholes and compare them to the expected sewer flows from the subsystems. Identify problem subsystems and determine if further study is needed. Discuss and explain the basis for the decision; and 5. Determine if the excessive flow problem is due to infiltration or inflow (or both) and decide the appropriate time period of the year to monitor the problem subsystems. II. Define Infiltration/Inflow (I/I) Problem Once problem subsystems are identified, a physical inspection, rainfall data, and rainfall simulation may be used to further define the I/I problem. A. Physical Inspection Conduct a physical inspection of the subsystem area that includes the following: 1. Inspect all manholes within the identified area. Descend manholes using a lamp system and inspect the manhole walls and floor for weeping water, mineral deposits, and sand/silt deposits. Inspect all construction and pipe materials for misalignment, structural deformities, etc. 2. Prepare a manhole inspection report. A manhole inspection report should contain the manhole number, size, type of pipe, structural condition, amount of deposit, root growth, and other miscellaneous information. The report should also contain a recommendation for the preferred cleaning method for each sewer section. 3. If groundwater infiltration is suspected to be a problem, groundwater gauges should be installed at manholes or at other sites to evaluate the groundwater conditions. 4. Measure early morning flows (between 2 a.m. to 5 a.m.) at key manholes and at upstream manholes to identify infiltration. The domestic flows will be minimal during these hours. Subtract approximated domestic flow from the actual flow measurements to determine infiltration. B. Collection of Rainfall Data Rain gauges should be installed at selected sites, (Augusta RWPS, Welcome Station, or mid-basin @ Rock Creek) either to provide raw data or to establish the basis for a Attachment number 1 Page 4 of 11 Item # 21 E N G I N E E R S Page 4 of 8 correlating analysis of various adjacent areas that have available rainfall data. C. Rainfall Simulation 1. Perform rainfall simulation to identify sewer sections with I/I problems. The use of the following techniques is suggested: 2. Smoke test--A smoke test should be used to identify inflow sources such as catch basins, roof and other drains, crossing connections, manhole covers, and bad joints and leaks. 3. Dye test--A dye test should be used on ditches, streams, or storm sewers located above or crossing the sanitary sewer system. III. Prepare Map and Field Report 1. After all the fieldwork is complete, locate and present all identified problem sewers and manholes on a map. The map should be color coded to identify pipe sizes, joint materials, and estimated quantity of I/I. The direction of sewer flow should also be indicated on the map. 2. Prepare a field inspection report. The inspection report should compile and analyze all data and information collected in the field. Include all backup information, such as field notes and measurements, a summary of defective manholes and pipes, an estimate of rehabilitation cost, and an estimate of I/I reduction. 3. Show sections of existing trunk main found deficient for full basin development needs. Rank the sections by their level of deficiency. IV. Conduct a Cost-Effectiveness Analysis After all data and results have been analyzed and summarized, a cost-effective analysis must be conducted to determine the cost of eliminating I/I at various levels. The costs of I/I reduction should then be compared to the total cost of transportation and treatment of I/I flows at the treatment facilities. The total present worth or annual worth analysis shall be used to perform the cost comparison. For various levels of I/I removal, determine the: 1. Cost of transporting and treating existing I/I. Include capital costs (modifying transportation system, constructing treatment plant, replacing units, engineering, legal, administration, and contingency costs), operation and maintenance costs; Attachment number 1 Page 5 of 11 Item # 21 E N G I N E E R S Page 5 of 8 2. Cost of I/I reduction. Include rehabilitation, repair, replacement, and engineering costs; and 3. Total cost of transporting, treating, and reduction I/I. Plot the total costs associated with the various percentages of I/I reduction and determine the cost- effective cutoff point, the lowest cost point for I/I reduction (see attached Cost Effective Analysis Curve). V. Prepare Survey Recommendations 1. Propose a rehabilitation program to deal with the cost effective reduction of I/I. Explain the basis for recommendations and include a short term and long term action plan and schedule. 2. Present a recommended sequence of upgrade to the trunk main based on the deficiency rank and present the limits of each section and the design criteria (pipe size and available slope for gravity relief, or for each section, the pipe size and available head for low pressure transport. Attachment number 1 Page 6 of 11 Item # 21 E N G I N E E R S Page 6 of 8 Attachment number 1 Page 7 of 11 Item # 21 E N G I N E E R S Page 7 of 8 Figure 1 Rock Creek Basin and Trunk Sewer Attachment number 1 Page 8 of 11 Item # 21 E N G I N E E R S Page 8 of 8 Figure 2 Estimate of Effort AUGUSTA UTILITIES DEPARTMENT Engineering Scope Docum ent ZEL Engineers January 14, 2008 Description Total H ours BASE DATA Task M anagem ent Hours 8 1 Existing capacity from records 18 2 Collect Land U se Plan 10 3 Identify developable tracts 14 4 Separate Basin into gravity Sub Basins 6 5 Obtain digital GIS inform ation on the sewer system 22 Sub Totals 78 EVALUATIONS M anagem ent Hours 16 6 Determ ine proper density for future use 20 7 Determ ine design flow rates for contributing areas 16 8 Identify change of size locations 12 9 Identify changes in available slope 16 10 Cum ulative design flows 12 11 Review and analyze existing flow records 16 12 C orrelate rain gauge to available rainfall data 12 13 Conduct a Cost-Effectiveness Analysis 28 14 Identify problem subsystem s 16 15 Determ ine if further study is needed. 12 16 Explain the basis for the decision 8 Sub Totals 184 FIELD W ORK M anagem ent Hours 8 17 Flow M onitoring, key m anholes 70 18 Prepare a m anhole inspection report 20 19 Recom m endation for the preferred cleaning m ethod 12 20 Install groundwater gauges at m anholes 28 21 Install Rain gauges 10 22 Sm oke test 60 23 Dye test 60 Sub Totals 268 REPORT PHASE M anagem ent Hours 16 24 Describe the existing system and discuss its history 8 25 Prepare M ap 46 26 Prepare Field Report 8 27 Describe short and long term goals 12 28 Propose Correction Program 20 29 Determ ine the sequence of upgrade 34 30 Prepare Basin Report 38 Sub Totals 182 CLIENT COMMUNICATION M anagem ent Hours 12 31 Progress Reports 20 32 Field visits 12 33 Questions and Answers 20 34 Project M anagem ent 16 S ub T otals 80 TOTALS 792 Reimbursable Costs Attachment number 1 Page 9 of 11 Item # 21 March 26, 2008 Mr. N. Max Hicks, P.E., Director Augusta-Richmond Co. Utilities Dept. 360 Bay Street, Suite 180 Augusta, GA 30901 RE: Rock Creek Basin Study Professional Services Proposal Dear Mr. Hicks: We are pleased to offer this proposal for professional services for the referenced project as requested by the Mr. Byne. We propose to execute the Plan of Study presented to AUD on January 14, 2008. The attached Professional Services Worksheet presents our estimates of manpower requirements and the costs of services, including: xCompile and review all available Base Data xEngineering and Economic Evaluations xField Monitoring and Inspections xReport Presenting the Priorities and Recommendations xClient Communications and Presentations xAll reimbursable expenses. We propose to render the normal services listed for a lump sum fee of $86,500. If you have any questions in this regard, please let us know. Yours truly, ZIMMERMAN, EVANS AND LEOPOLD, INC. Jorge E. Jiménez, P. E. Principal JEJ:st cc: Mr. Wes Byne, P. E., Assistant Director AUD, Engineering Enclosure Attachment number 1 Page 10 of 11 Item # 21 AUGUSTA UTILITIES DEPARTMENT ROCK CREEK BASIN Engineering Scope Document ZEL Engineers March 26, 2008 Description Total Hours Task Cost BASE DATA Task Management Hours 8 1,043.69$ 1 Existing capacity from records 18 1,474.22$ 2 Collect Land Use Plan 10 848.00$ 3 Identify developable tracts 14 1,487.26$ 4 Separate Basin into gravity Sub Basins 6 534.89$ 5 Review digital GIS information on the sewer system 22 1,616.16$ Sub Totals 78 7,004.22$ EVALUATIONS Management Hours 16 2,087.38$ 6 Determine proper density for future use 20 2,044.59$ 7 Determine design flow rates for contributing areas 16 1,601.02$ 8 Identify change of size locations 12 1,157.45$ 9 Identify changes in available slope 16 1,601.02$ 10 Cumulative design flows 12 961.76$ 11 Review and analyze existing flow records 16 1,601.02$ 12 Correlate rain gauge to available rainfall data 12 961.76$ 13 Conduct a Cost-Effectiveness Analysis 28 2,931.73$ 14 Identify problem subsystems 16 1,601.02$ 15 Determine if further study is needed. 12 1,157.45$ 16 Explain the basis for the decision 8 713.89$ Sub Totals 184 18,420.13$ FIELD WORK Management Hours 8 1,043.69$ 17 Flow Monitoring, key manholes 70 7,651.10$ 18 Prepare a manhole inspection report 20 1,587.98$ 19 Recommendation for the preferred cleaning method 12 1,157.45$ 20 Install groundwater gauges at manholes 28 2,995.71$ 21 Install Rain gauges 10 1,065.71$ 22 Smoke test 60 7,324.11$ 23 Dye test 60 7,324.11$ Sub Totals 268 30,149.87$ REPORT PHASE Management Hours 16 2,087.38$ 24 Describe the existing system and discuss its history 8 713.89$ 25 Prepare Map 46 2,810.14$ 26 Prepare Field Report 8 713.89$ 27 Describe short and long term goals 12 1,157.45$ 28 Propose Correction Program 20 2,044.59$ 29 Determine the sequence of upgrade 34 2,624.89$ 30 Prepare Basin Report 38 3,068.46$ Sub Totals 182 15,220.69$ CLIENT COMMUNICATION Management Hours 12 1,565.54$ 31 Progress Reports 20 2,044.59$ 32 Field visits 12 1,157.45$ 33 Questions and Answers 20 2,044.59$ 34 Project Management 16 1,601.02$ Sub Totals 80 8,413.20$ TOTALS 792 79,208.11$ Reimbursable Costs Travel, 1000 miles @ $0.42 420.00$ Equipment charges, 4@300*4 months 4,800.00$ Miscellaneous out of pocket 1,000.00$ Printing Costs 1,000.00$ 7,220.00$ Program Total 86,428.11$ Attachment number 1 Page 11 of 11 Item # 21