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HomeMy WebLinkAbout2008-03-10-Meeting AgendaEngineeringServicesCommittee Meeting CommitteeRoom-3/10/2008-12:45PM ENGINEERINGSERVICES 1.Approve request for authorization tomake emergency repairs to the Augusta Canal at location behind 144 5 GreeneStreet. Attachments 2.Approvefundsintheamountof$51,896.62forthec ost associatedwiththeasphaltrepairsinconjunction withthe recentwaterlinereplacementprojectsonMalvernL ane andHappyCircle. Attachments 3.ApprovephaseIIcartimplementationfortheSolid Waste Department. Attachments 4.Motiontoauthorizecondemnationofaportionofpr operty No. 051-0-113-00-0 located at 3974 Bolton Street for 1,059squarefeetofpermanenteasementand553squ are feet of temporary easement appraised at $585.00 necessary for the 50130 Butler Creek Collector, Bel air Hills,AUDProject. Attachments 5.AuthorizeawardofbidsforPre-purchaseofTankCover SystemEquipment(BidItem07-178B)fortheJamesB. Messerly WPCP Master Plan Implementation Phase 1 Projecttothelowestresponsivebidder. Attachments 6.ReportfromthePublicServicesDepartmentregardin gthe drainage problems onCorinth Road, Blackberry Road andScavone Road.(Referred from February 25 EngineeringServices) Attachments 7.Motion to authorize condemnation of a portion of a propertyownedbyMarciaL.Gamma:1,602squarefee t Attachments www.augustaga.gov ofpermanenteasementand1,999squarefeetoftemp orary easement, PIN: 132-3-013-00-0 property address: 3722 Concord Avenue in connection with the 60107 Butler CreekEastUpgradeProject,UtilitiesDepartment. 8.Motion to authorize condemnation of a portion of th e following properties owned by Robert D. Parham (deceased)andJessyeMadelynParham(deceased):1,000 squarefeetofpermanentconstructioneasementand 500 squarefeetoftemporaryeasement,PIN:052-0-141-0 0-0, propertyaddress:3923CarolynAvenue;1001square feet ofpermanentconstructioneasement,PIN:052-0-140-00- 0, no temporary easement; Property address: 3921 Carolyn Avenue; 1,000 square feet of permanent constructioneasementand500squarefeetoftempor ary easement, PIN: 052-0-142-00-0, property address: 3925 Carolyn Avenue; in connection with the 50130 Butler Creek Collector -Belair Hills Estates Project, Utilities Department. Attachments 9.MotiontoapproveanOptionforRight-of-Waybetween Elizabeth Carol Maile-Hill as owner, and Augusta, Georgia,asoptionee,for0.011acre(461.84sq.ft )infee and0.005acre(209.97sq.ft.)ofpermanentconstr uction & maintenance easement for the following property located at 2809 Brickrun Way for a purchase price o f $33,200.00, in connection with the Alexander Drive Project; GDOT Project No. – STP-0001-00(794), ARC Project No.: 323-04-296823215;Project Parcel 54 (Tax Map013-1,Parcel249). Attachments EngineeringServicesCommitteeMeeting 3/10/200812:45PM AugustaCanalEmergencyRepairbehind1445GreeneS treet Department:PublicServices Caption:Approverequestforauthorizationtomakeemergency repairs totheAugustaCanalatlocationbehind1445Greene Street. Background:Theaffectedareaisapproximately25footdeepand 50foot wide.Thevelocityofthewateriscontinuingtoca usethe bankstoerode.Currentlythereisapproximatelye ightfoot ofprivatepropertythathasbeenlost,toinclude aneightfoot chainlinkfencethathasfallenintothecanal. Analysis:Alargetreefellintothecanalthatcausedthewa terfromthe canaltobegintodivertaroundthetree,causingt remendous erosiononthebanks. FinancialImpact:Bidsweresolicitedfromfourvendors,withonlyon e responding.Costwillbeapproximately$48,500.00 Alternatives:1.Approverequestforauthorizationtomakeemerge ncy repairstotheAugustaCanalatlocationbehind144 5Greene Street.2.Seekformalbidsand,withadditionalde lay,the bankwillcontinuetoerode. Recommendation:1.Approverequestforauthorizationtomakeemerge ncy repairstotheAugustaCanalatlocationbehind144 5Greene Street. Fundsare Availableinthe Following Accounts: FundsareavailableinSPLOSTAccount#327-04.1110/296- 81.2014. Cover Memo Item # 1 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 1 EngineeringServicesCommitteeMeeting 3/10/200812:45PM AwardChangeOrdertoBlairConstructionforpaving ofMalvernLaneandHappyCircle Department:AugustaUtilitiesDepartment Caption:Approvefundsintheamountof$51,896.62forthec ost associatedwiththeasphaltrepairsinconjunction withthe recentwaterlinereplacementprojectsonMalvernL aneand HappyCircle. Background:MalvernLaneandHappyCirclearetwolocationswit hin AUD'swatersystemthathavehistoricallybeenplag uedwith problems.Mostrecently,MalvernLanehadaserieso fwater mainbreaksandHappyCirclehasbeeninsufficient insizeto servethecutomersatthatlocation.AUDutilizedt heexisting waterlinereplacementcontracttoconstructnewwa terlines attheselocations.Whilefundingforthewaterlin e constructionwasavailabelinthewaterlinereplac ement contract,additionalfundingisneededforthenece ssary roadwayrepairs. Analysis:Basedonanalysisofpavementcostsofotherprojec ts,AUD feelsthecostof$51,896.62forroadwayrepairsis reasonable particularlyconsideringtheexpeditedmannerrequi redfor theworkcompletion. FinancialImpact:Additionalfundingneededforthisprojectis$51,8 96.62.00. Thesefundsareavailablefromthefollowingaccoun ts: 507043410542511080600040-5425110 Alternatives:1.Donotapprovefundingfortheroadwayrepair. Recommendation:Itisrecommendedtoapprovefunding. Fundsare Availableinthe Following 507043410542511080600040-5425110 Cover Memo Item # 2 Accounts: REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 2 EngineeringServicesCommitteeMeeting 3/10/200812:45PM Cartimplementation,PhaseII Department:SolidWaste Caption:ApprovephaseIIcartimplementationfortheSolid Waste Department. Background:TheSolidWasteDepartmentinitiatedanewcontract with threesolidwastecollectioncontractorstoservice approximately60,000households.Thecommission approvedtheuseof64galloncartsinplaceof18 gallonbins forrecycling.Thecontractorsworkedundertheass umption thatAugustawouldbereplacingthoseassetsbased onthe contractnegotiations.ThisallowedAugustatotran sitiontoa fullyautomatedcommingledrecyclingprogram.Itma kesthe systemmoreefficientaswellasmoreuserfriendly tothe citizens.Bymakingitmoreuserfriendly,recyclin g participationshouldincrease.Thecommissiona pproved theconceptofowningitsowncarts.Thiswasdone for severalreasons.First,itprovideslongtermbenef itstothe city,includingrunningourownservicesinthefut ure,should contractorscostincreasedramatically.Second,bya mending thebillingsystem,acartprogramwillassistAugu stain auditingandlocatingallitsassets,therefore,li mitingbilling discrepancies.Third,itensuresthatthehaulersc hargeusa fairpricefortheservicesprovided.Finally,itw illprovidea uniformlookwithinthecity.In2006,Augustaim plemented phaseIofthecartreplacementprogram.Wereplace d approximately32,640garbagecartsanddelivered3,790 recyclingcans. Analysis:ByapprovingphaseIImanypositivescanbeidentif iedfor Augusta.First,Augustawillownitsowninfrastruc ture.This allowsAugustatohavemoreoptionsattheendoft his contract.ShouldAugustachoosetore-bidthiscont ract,then onlytruckswillneedtobemoved.Undertheexisti ng system,cartsandtruckswouldneedtoberelocated ,causing disruptiontoaportionofourcustomers.Itfurthe rallows Cover Memo Item # 3 Augustatoenterthecollectionbusinessshouldthe contractorscostgetoutofhandinthefuture.Thi sallows Augustatospreaditscapitalcostoverseveralyea rs,aswell asmobilizeassetsefficiently.Second,asoundass et managementprogramshouldreduce,ifnoteliminate discrepanciesbetweenwhatAugustabillsthecitize nsversus whatwegetbilledbythehaulers.Owningandmanag ingour cartsallowsustoknowwhichcustomerhasourcart s,and allowsustoknowhowmanycartsareassignedtoea ch hauler.Thisallowsustoverifythebillsreceived bythe hauler,aswellasbillthecitizensmoreaccuratel y.This systemensurescompetitivepricingbycontractors.Replacing thecartsofsomecontractorssavesAugustamoneyo nthe daythecartisreplaced.Advanceddisposalcharges $1.25per cartpermonth,whileAugustaDisposalCharges$.75 percart permonth,andInlandServicescharges$.10percar tper month.Thecostpercartonafiveyearamortizatio nschedule is$.96,asevenyearamortizationscheduleis$.63 andaten yearamortizationscheduleis$.48percartpermon th.When wereplacedAdvancedDisposalscarts,thecontracts avedan instant$387,870peryearofthecontract.Finally,thecity getsanimprovedaestheticappeal.Neighborhoodswi llhave thesametype,styleandcolorofcartallputouto noneday. Thisaddsvaluebackintoneighborhoods.Italsoal lowsfor activecommunicationswiththepublic.Whenthecar tsare delivered,aninformationpacketgoesalongwithit .This providesthecustomerwithdo’sanddon’tsaswell asother keyinformationaboutAugusta’ssolidwasteprogram .The SolidWasteDepartmentrecommendsspending$1.5mil lion oncartswithin2008.ThiswillreplaceallofAugu sta Disposalscartsaswellaspurchaseandimplementm ore recyclingcarts.Ourrecommendationisbasedonthe factthat thecostsarealmostsimilar(dependingontheamor tization scheduleused),thereisalimitedimpacttocashf low; however,itprovidesAugustawithapositiveasset moving forward.ThereplacementofInlandservicescartss houldbe helduntillastasthebenefitsarenoncashitems.Thewayin whichInlandbid,willinfactcostAugustacashfl ow.Overall though,thesavingsreceivedthroughoutthelifeof the contractwillpayforthecartsofInlandServices.The departmentfinallyrecommendsthatwefinancethec arts overa5yearperiodthroughGMAleasing.Acartco mes witha10yearwarranty,sofinancingoverfiveyea rsdoes notexceedtheactuallifeoftheproduct. FinancialImpact: Thefinancialimpactontheoperatingfundisantic ipatedto be$300,000peryearforfiveyears.Thesefundswe re Cover Memo Item # 3 budgetedandapprovedwithinthe2008budget.Simpl yput, withacostof$.75permonth,andawarrantyandl ifecycleof 10years,Augusta’struecostfortheassetis$.48 permonth. Alternatives:1.ApprovephaseIIcartimplementation.2.Donot purchase thecarts Recommendation:ApproveAlternative1. Fundsare Availableinthe Following Accounts: 542-04-4110/6111631 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 3 EngineeringServicesCommitteeMeeting 3/10/200812:45PM CondemnationofProperty–DonaldS.Walton(Yushev erN.Walton) Department:Attorney Caption:Motiontoauthorizecondemnationofaportionofpr operty No.051-0-113-00-0locatedat3974BoltonStreetf or1,059 squarefeetofpermanenteasementand553squarefe etof temporaryeasementappraisedat$585.00necessaryf orthe 50130ButlerCreekCollector,BelairHills,AUDPro ject. Background:PropertyisownedbyDonaldS.Waltonawardedto YusheverN.Waltonthroughadivorcedecree.Tothi sdate, however,nodeedhasbeenrecordedtransferringthe property intoMrs.Walton’sname.Theeasementwillbeusedi n conjunctionwithanAugustaEngineeringprojecttha thas alreadybeenadvertisedforbid. Analysis:Seebackground FinancialImpact:$585.00fromprojectfunds Alternatives: Recommendation:Authorizecondemnationofstatedportionofpropert yfor projectstoproceedasscheduled. Fundsare Availableinthe Following Accounts: 509043420-5411120/80150130-5411120 REVIEWEDANDAPPROVEDBY : Cover Memo Item # 4 Administrator. ClerkofCommission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4 EngineeringServicesCommitteeMeeting 3/10/200812:45PM JamesB.MesserlyWPCPMasterPlanImplementationP hase1Projectpre-purchaseofTank CoverSystemEquipment(BidItem07-178B). Department:Utilities Caption:AuthorizeawardofbidsforPre-purchaseofTankCo ver SystemEquipment(BidItem07-178B)fortheJamesB . MesserlyWPCPMasterPlanImplementationPhase1Pr oject tothelowestresponsivebidder. Background:TheAugustaUtilitiesDepartment,inordertotake advantage ofAugusta'staxexemptstatus,haspreparednine(9)bid packagesforvarioussignificantequipmentitemsfo rthe JamesB.MesserlyWPCPMasterPlanImplementation Phase1Project.TheProcurementDepartmenthasuse dthose bidpackagestosolicitbidsthroughthenormalbid ding process.Eightofthesebidshavepreviouslybeen awarded bytheCommission.ThisfinalpackageforTankCov er Systems(BidItem07-0178B)waspreviouslyrejected becauseweonlyreceivedonebidthatwasapproxima tely $350,000overourbudgetestimate.Thefollowingbi dswere receivedinresponsetoourprocurementprocessfor Tank CoverSystemEquipment(BidItem07-178B):Conser vatek Industries$1,639,900.00HallstenCorporation$1,19 7,066.00 Analysis:OurDesignEngineerforthsprojecthasreviewedbo thbids forcompletenessanddeterminedthatthelowbidder , HallstenCorporation,iscompleteandmeetsthe requirementsofthisproject.Thepriceofferedby Hallstenis belowouroriginalbudgetestimateandisabout$50 0,000 lessthatthepreviouslyrejectedbid. FinancialImpact:$1,197,066.00from2004bondfunds(Account5110434 20- 5425210/80280130-5425210). Alternatives:Noalternativesrecommended. Cover Memo Item # 5 Recommendation:WerecommendthattheCommissionauthorizetheawar dof theTankCoverSystemEquipment(BidItem07-178B)t othe lowestbidder,HallstenCorporation,atapriceof $1,197,066.00. Fundsare Availableinthe Following Accounts: 511043420-5425210/80280130-5425210 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 5 Attachment number 1 Page 1 of 1 Item # 5 Attachment number 2 Page 1 of 2 Item # 5 Attachment number 2 Page 2 of 2 Item # 5 EngineeringServicesCommitteeMeeting 3/10/200812:45PM MaintenanceofDirtRoads Department:ClerkofCommission Caption:ReportfromthePublicServicesDepartmentregardin gthe drainageproblemsonCorinthRoad,BlackberryRoad andScavoneRoad.(ReferredfromFebruary25Engin eering Services) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 6 EngineeringServicesCommitteeMeeting 3/10/200812:45PM PropertyCondemnation-ConstructionofPermanentand TemporaryEasement,MarciaL. Gamma Department:Attorneys Caption:Motiontoauthorizecondemnationofaportionofa property ownedbyMarciaL.Gamma:1,602squarefeetofperm anent easementand1,999squarefeetoftemporaryeasemen t,PIN: 132-3-013-00-0propertyaddress:3722ConcordAvenu ein connectionwiththe60107ButlerCreekEastUpgrade Project,UtilitiesDepartment. Background:TheUtilitiesDepartmenthasbeenunsuccessfulint heir attemptstocontactthepropertyownerandtheproj ecthasto proceedaccordingtoschedule.Throughindirectso urces,it waslearnedthatthepropertyownerisnotinthea rea.The appraisalvalueoftheeasementsis$501.00. Analysis:Condemnationisrequiredinordertoacquiretheea sements FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Nonepractical–actionisnecessarytoproceedwit hproject. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: 511043420-5411120/80360107-5411120 REVIEWEDANDAPPROVEDBY : Cover Memo Item # 7 Administrator. ClerkofCommission Cover Memo Item # 7 Attachment number 1 Page 1 of 1 Item # 7 EngineeringServicesCommitteeMeeting 3/10/200812:45PM PropertyCondemnation–RobertD.ParhamandJessyeP arham Department:Attorneys Caption:Motiontoauthorizecondemnationofaportionofth e followingpropertiesownedbyRobertD.Parham(dec eased) andJessyeMadelynParham(deceased):1,000square feetof permanentconstructioneasementand500squarefeet of temporaryeasement,PIN:052-0-141-00-0,propertya ddress: 3923CarolynAvenue;1001squarefeetofpermanent constructioneasement,PIN:052-0-140-00-0,notemp orary easement;Propertyaddress:3921CarolynAvenue;1,000 squarefeetofpermanentconstructioneasementand 500 squarefeetoftemporaryeasement,PIN:052-0-142-0 0-0, propertyaddress:3925CarolynAvenue;inconnectio nwith the50130ButlerCreekCollector-BelairHillsEst ates Project,UtilitiesDepartment. Background:Bothpropertyownersaredeceased.Theappraisedva lueof theabovestatedeasementsis$1,601.00. Analysis:Condemnationisrequiredinordertoacquiretheea sements. FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Nonepractical–actionisnecessarytoproceedwit hproject. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: Account#511043420-5411120/80150130-5411120 Cover Memo Item # 8 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 8 Attachment number 1 Page 1 of 1 Item # 8 EngineeringServicesCommitteeMeeting 3/10/200812:45PM ROWAcquisitionAlexanderDriveProject-Elizabeth CarolMaile-Hill Department:Attorneys Caption:MotiontoapproveanOptionforRight-of-Waybetwee n ElizabethCarolMaile-Hillasowner,andAugusta,G eorgia, asoptionee,for0.011acre(461.84sq.ft)infee and0.005 acre(209.97sq.ft.)ofpermanentconstruction& maintenanceeasementforthefollowingpropertyloc atedat 2809BrickrunWayforapurchasepriceof$33,200.0 0,in connectionwiththeAlexanderDriveProject;GDOTP roject No.–STP-0001-00(794),ARCProjectNo.:323-04- 296823215;ProjectParcel54(TaxMap013-1,Parcel 249). Background:Thepropertyownerhasagreedtoconveyacertainr ight-of- wayandeasementtoAugusta,Georgia,fortheAlexa nder Driveproject. Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe projecttoproceedaccordingtoschedule FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder theprojectbudget. Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced property. Recommendation:Approvethemotiontopurchasethereferencedprope rty. Fundsare Availableinthe Following Accounts: 323041110-5411120296823215–5411120 Cover Memo Item # 9 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 9 Item # 9 Item # 9 Item # 9 Item # 9