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Home My WebLink About2008-01-30-Meeting AgendaEngineeringServicesCommittee Meeting CommitteeRoom-1/30/2008-1:30PM ENGINEERINGSERVICES 1.MotiontoabandonMulherinStreetbetweenBemanand DruidParktoPaineCollege. Attachments 2.MotiontoapproveanOptionforthepurposeofacqu iring easements between CD& F Interest, LLC., Sandhill Development,Inc.,EstateofWilliamF.Franke,Jr.,H. AllenStrickland,Jr.,andRobertR.Warr,asowner s,and Augusta, Georgia as optionee, in connection with th e 10151-630WaterMain,PhaseIIProject,forthepurchase priceof$22,439.00. 054-0-111-00-0(1818BartonChapelRoad),25,419sq. ft.ofpermanentutility,accessandmaintenanceea sement and25,sq.ft.oftemporaryconstructioneasement. 054-3-003-00-0(1048FrankeIndustrialPark),16,094sq. ft.ofpermanentutility,accessandmaintenanceea sement and16,409sq.ft.oftemporaryconstructioneaseme nt. Attachments 3.MotiontoapproveanOptionforthepurposeofacqu iring aRight-of-WaybetweenGregoryP.RudyandSusanR. Rudy as owner, and Augusta, Georgia, as optionee, i n connectionwiththeAlexanderDriveProject,for0.010 acre (456.63 sq. ft.) in fee and (209.97 sq. ft.) o f permanent construction and maintenance easement for thefollowingpropertylocatedat2807BrickrunWay for apurchasepriceof$31,800.00. Attachments 4.Presentation by Mr. Arthur Marshall ofCustom Contractors & Association, Inc. regarding a deed/easement at 2413 Budapest Court. (Referred fromJanuary7EngineeringServices) Attachments 5.Authorize payment to Atlanta Gas Light Company for relocationofa12”highpressuresteelgasmaininthree locations to allow installation of the new Main Interceptorsewerpipe. Attachments 6.Approve award of construction in the amount of $3,558,586.63toBlairConstructionCompanyforthe 630 System36”PhaseIIwatermainproject.Biditem#07- 203. Attachments 7.Approve award of the contract for Shingle Roof Replacement for the Health Department Complex on North Leg Road (Buildings F, G, H, & I) to the low bidder,SouthernRoofingandInsulatingCo.,Inc.i nthe amountof$33,000. Attachments 8.Approveawardofthecontractforreplacingthecan opy fabric at the Jessye Norman Amphitheater to the onl y bidder,AugustaCanvas,intheamountof$22,665. Attachments 9.Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering and Augusta Utilities Departments for CambridgeSubdivision,SectionTwelve-A. Attachments 10.Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for CambridgeSubdivision,SectionTwelve-B. Attachments 11.Motion to authorize condemnation of a portion of property #139-0-389-00-0 2948 Arrowwood Circle, whichisownedbyO.Z.andPetraHenryfor1,627Sq . Feet of Temporary Easement. AUD Project: 50202 HorsepenSanitarySewer,Phase2ImprovementProjec t. Attachments 12.Motion to authorize condemnation of a portion of Property#140-0293-00-02811PepperdineDrive,which isownedbyRaymondD.Brighamfor2,393Sq.Feetf or Attachments aPermanentEasementand1,940Sq.FeetofTemporar y Easement. AUD Project: 50202 Horsepen Sanitary Sewer,Phase2Improvement. 13.MotiontoauthorizeRFPforselectionofadevelope rand approval of a development agreement for design and construction of the TEE Center and approval of TransportationandTourismFeeOrdinanceforHerita ge AreaDevelopment. Attachments 14.ApproveSupplementalAgreementNumberFourin the amount of $515,000.00, thereby authorizing the EngineeringDepartmenttoextendthecurrentagreem ent withJordan,Jones&Goulding(JJG)forthreeyears to provide project management support via staff augmentation, to be funded from SPLOST Phase V Administration contingency (325-04.1197-6011110). Contingent upon receipt and review of executed documents. Attachments 15.Motiontoauthorizeawardandexecutionofacontra ct with MC Squared, Inc. to provide soils and material s testing services for the James B. Messerly Water Pollution Control Plant Project (RFQ #07-196) in an amountnottoexceed$$371,394.00. Attachments 16.ConsiderarequestfromtheMorrisMuseumofArtto placeasignonCityowned land attheintersection of TatnallandTenthStreets. Attachments 17.Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Pinehurst,SectionOne,PhaseTwo. Attachments 18.Ratify Emergency Purchase Order P144815in the amountof$57,800.00totheMenkCompanytoreplace thewaterlinesandrelatedvalvessupplyingdomest icand fireprotectionwatertotheMunicipalBuilding. Attachments www.augustaga.gov 19.Motion to approve a Resolution authorizing Augusta RichmondCountytocontinuetheredevelopmentofth e lowerleveloftheAugustaCanalandtheestablishm entof adesignatedareawithinthelowerleveloftheAug usta CanalfortheplacementofamemorialtoRev.Dr.M artin LutherKing,Jr.(RequestedbyMayorCopenhaver) Attachments 20.Motion to approveresolution creating street lighti ng districts. Attachments 21.AuthorizethecityofAugustatodonate4parcelso fright ofwaythatbelongtotheCitythathavetobeacqu iredto construct the improvements on the Wrightsboro Road project from Jimmie Dyess Parkway to I-520, ARC project number 323-04-296823309.The Georgia Department of Transportation (GDOT) is funding and acquiringtherightofwayforthisproject. Attachments EngineeringServicesCommitteeMeeting 1/30/20081:30PM AbandonmentofMulherinStreet Department:CountyAttorney Caption:MotiontoabandonMulherinStreetbetweenBemanand DruidParktoPaineCollege. Background:MulherinStreetbeginsatBemanStreetandendsat Druid ParkAvenueasshownontheattachedExhibitA.It runs paralleltoandliesbetweenMcNallyStreetandCen tral AvenueasshownontheattachedExhibitB.PaineC ollege ownsthelandonbothsidesofMulherinStreetwith athletic fieldsandagymnasiumoneachside,respectively.Paine Collegedesirestheabandonmentofthispropertyto facilitate theconstructionofanewHealthEducationAthletic and LearningComplex.AbandonmentofMulherinStreetw ill allowthenewfacilitytobeconnectedtotheresto fthe campuswithouttheintrusionoftraffic. Analysis:Becauseasingleownerownsalloftheadjacentpro perty, thereisnoconcernthatabandonmentwillblockegr essor accesstoanypropertyowner. FinancialImpact:Anappraisalisbeingperformedandthemarketvalu e assignedbythatappraisalwillbeutilizedinthe saleof MulherinStreetifabandoned. Alternatives:EitherapproveordenythemotiontoabandonMulher in Street. Recommendation:ApprovethemotiontoabandonMulherinStreet Fundsare Availableinthe Following Accounts: Cover Memo Item # 1 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 1 Attachment number 1 Page 1 of 1 Item # 1 Attachment number 1 Page 1 of 1 Item # 1 EngineeringServicesCommitteeMeeting 1/30/20081:30PM AcquisitionofEasementAU-CD@Finterest,LLC;SandhillDevelopment,Inc.,Est ateofWilliam F.Franke,Jr.,H.AllenStricklandandRobertR.W arr Department:CountyAttorney Caption:MotiontoapproveanOptionforthepurposeofacqu iring easementsbetweenCD&FInterest,LLC.,Sandhill Development,Inc.,EstateofWilliamF.Franke,Jr.,H.Allen Strickland,Jr.,andRobertR.Warr,asowners,and Augusta, Georgiaasoptionee,inconnectionwiththe10151-630Water Main,PhaseIIProject,forthepurchasepriceof$22,439.00. 054-0-111-00-0(1818BartonChapelRoad),25,419sq .ft.of permanentutility,accessandmaintenanceeasementa nd25, sq.ft.oftemporaryconstructioneasement. 054-3-003-00-0(1048FrankeIndustrialPark),16,09 4sq.ft. ofpermanentutility,accessandmaintenanceeaseme ntand 16,409sq.ft.oftemporaryconstructioneasement. Background:Thepropertyownershaveagreedtoconveycertain easementstoAugusta,Georgiaforthe10151-630wat er main,PhaseII,forthepurchasepriceof$22,439.0 0 Analysis:Thepurchaseofthereferencedeasementsisnecessa ryforthe project. FinancialImpact:Thecostsnecessaryforthispurchaseoftherefere nced easementswillbecoveredundertheprojectbudget. Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced easements. Recommendation:Approvethemotiontopurchasethereferencedeasem ents. Fundsare Cover Memo Item # 2 Availableinthe Following Accounts: G/L510043410-5411120J/L80210151-5411120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 2 Attachment number 1 Page 1 of 1 Item # 2 Attachment number 1 Page 1 of 1 Item # 2 Attachment number 1 Page 1 of 1 Item # 2 Attachment number 1 Page 1 of 1 Item # 2 Attachment number 1 Page 1 of 1 Item # 2 EngineeringServicesCommitteeMeeting 1/30/20081:30PM AcquisitionofRight-of-WayandEasementAlexander DriveProjectGregoryP.RudyandSusan R.Rudy Department:CountyAttorney Caption:MotiontoapproveanOptionforthepurposeofacqu iringa Right-of-WaybetweenGregoryP.RudyandSusanR.R udy asowner,andAugusta,Georgia,asoptionee,incon nection withtheAlexanderDriveProject,for0.010acre(4 56.63sq. ft.)infeeand(209.97sq.ft.)ofpermanentconst ructionand maintenanceeasementforthefollowingpropertyloc atedat 2807BrickrunWayforapurchasepriceof$31,800.0 0. Background:Thepropertyownerhasagreedtoconveyacertainr ight-of- wayandeasementtoAugusta,Georgia,fortheAlexa nder Driveproject. Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe project. FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder theprojectbudget. Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced property. Recommendation:Approvethemotiontopurchasethereferencedprope rty. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 3 Administrator. ClerkofCommission Cover Memo Item # 3 Item # 3 Item # 3 EngineeringServicesCommitteeMeeting 1/30/20081:30PM ArthurMarshall Department: Caption:PresentationbyMr.ArthurMarshallofCustomContr actors &Association,Inc.regardingadeed/easementat24 13 BudapestCourt.(ReferredfromJanuary7Engineeri ng Services) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 4 Attachment number 1 Page 1 of 3 Item # 4 Attachment number 1 Page 2 of 3 Item # 4 Attachment number 1 Page 3 of 3 Item # 4 EngineeringServicesCommitteeMeeting 1/30/20081:30PM AugustaUtilitiesDepartmentProject60115,MainIn terceptorUpgradeReplacementPhaseI InterferenceRelocationofAtlantaGasLightCompan y12”gasmain Department:Utilities Caption:AuthorizepaymenttoAtlantaGasLightCompanyfor relocationofa12”highpressuresteelgasmainin three locationstoallowinstallationofthenewMainInt erceptor sewerpipe. Background:MainInterceptorUpgradeReplacementPhaseIisa previouslyauthorizedprojectconsistingofagravi tytype sewerpipeinstalledunderNewSavannahRoad,cross ing underGordonHighway,andcontinuingalongDougBar nard ParkwaytoDanBowlesRoad.Anexisting12”highpr essure steelgasmainmustbecrossedbytheMainIntercep toratone locationonDougBarnardParkwayandtwolocations on NewSavannahRoadatthesameelevationastheexis tinggas main.GravitysewerdesignrequirestheMainInterc eptor pipetoremainatthedesignelevations;therefore necessitatingrelocationofthehighpressuregasm ain. Analysis:ApprovingthisauthorizationwillallowtheMainIn terceptor UpgradeReplacementpipetobeinstalledinatimel ymanner avoidingcontractordelays. FinancialImpact:Fundsforthisauthorizationcanbechargedtothe 2004 SeriesCapitalImprovementProgram:$245,494.70fun ded byaccountnumber:511043420-5425210/801601115- 5425210 Alternatives:Noalternatives. Recommendation:WerecommendtheCommissionapprovepaymentofAtla nta GasLightCompanyInvoice#0111-JANintheamounto f $245,494.70 Cover Memo Item # 5 Fundsare Availableinthe Following Accounts: $245,494.70from511043420-5425210/80160115-5425210 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 5 EngineeringServicesCommitteeMeeting 1/30/20081:30PM AwardconstructioncontractforAugustaUtilitiesD epartmentbondproject10151630System36 ” watermainphaseIIproject. Department:Utilities Caption:Approveawardofconstructionintheamountof $3,558,586.63toBlairConstructionCompanyforthe 630 System36”PhaseIIwatermainproject.Biditem#07-203. Background:The630System36”watermainprojectislocatedbe tween theValleyParkSubdivisionoffofWrightsboroRd.and parallelstheCSXrailroaduntilitendsatthelim itsof connectiontosupplytheFt.GordoneffortsinAugu sta RichmondCounty,Georgia.Theprojectwillprovide an additionalwatermainsupplytothewesternportion ofthe city’sinfrastructuretosatisfythedemandsofthe growthin Augustaaswellsupportthemainfeedtosupply Ft.Gordon.Theprojectentailsapproximately14,000 linear feetof36”watermainthatwillservicethatporti onofthe cityandincreasetheexistingservicefeedsthata realready understrainofhighdemands,aswellapproximately 1,200 linearfeetof8”watermainthatwillserviceane xistingarea betweenBartonChapelRdandtheCSXRailroadthat currentlyhasnoaccesstothecity’swaterinfrast ructure.The mainwillbeconstructedbyconnectingtothe36”i nstalled watermainpipeextendingfromthelimitsofAugust aState University’sUniversityVillageandtravelacours ethrough theValleyParkSubdivisionuntilreachingtheCSX railroad whereitthentravelscrosscountrypastBartonCha pelRdto connecttoa30”watermain. Analysis:BlairConstructionCo.submittedanacceptablebid package andwasthelowestbidderwhowasqualified.Thest affofthe utilitiesdepartmentmetwiththedesignengineerin gfirm, CranstonEngineeringGroup,Inc.forthebidtabula tionsand itwasrecommendedthattheawardgotoBlairConst ruction Co. Cover Memo Item # 6 FinancialImpact:Thebidsubmittedforthisprojectwas$3,558,586.6 3.These fundsareavailablefromthefollowingaccount:511 043410- 5425110/80310151-5425110 Alternatives:1.Rejectallbids,whichwoulddelaytheprojecta ndthe constructionofthewatermainanddemandrelieffo rthe utilityinfrastructureinthewesternportionofth ecity.2. AwardthecontracttoBlairConstructionCo. Recommendation:ItisrecommendedtoawardthecontracttoBlair ConstructionCo.intheamountof$3,558,586.63 Fundsare Availableinthe Following Accounts: Fundsareavailableinthefollowingaccount:51104 3410- 5425110/80310151-5425110 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6 Attachment number 2 Page 1 of 1 Item # 6 Attachment number 3 Page 1 of 1 Item # 6 Attachment number 4 Page 1 of 2 Item # 6 Attachment number 4 Page 2 of 2 Item # 6 EngineeringServicesCommitteeMeeting 1/30/20081:30PM AwardContractforShingleRoofReplacement–Healt hDepartmentCampusonNorthLeg Department:PublicServices-FacilitiesManagement Caption:ApproveawardofthecontractforShingleRoofRepl acement fortheHealthDepartmentComplexonNorthLegRoad (BuildingsF,G,H,&I)tothelowbidder,Souther nRoofing andInsulatingCo.,Inc.intheamountof$33,000. Background:AugustapurchasedtheHealthDepartmentcomplexon North LegRoadyearsagoandleasesittotheRichmondCo unty HealthDepartmentforanominalfee.Aspartofthe agreement,Augustaagreedtoretainresponsibility formajor maintenanceitems.Thesebuildingswereconstructed in1974 andareinneedofroofreplacement. Analysis:ARequestforBids(RFB),BidItem07-190wasissue dfor thisproject.Responseswerereceivedfromfourfir ms. SouthernRoofingandInsulatingCompany,Inc.wast he lowestbidderandislocatedinAugusta. FinancialImpact:Thecostofthecontractis$33,000.00,tobefunde dfrom SPLOST,PhaseI,GeneralLedgerNumber272-01-6215,Job LedgerNumber207-27-2005. Alternatives:1.ApproveawardofthecontractforShingleRoof ReplacementfortheHealthDepartmentComplexonNo rth LegRoad(BuildingsF,G,H,&I)tothelowbidder , SouthernRoofingandInsulatingCo.,Inc.intheam ountof $33,000.2.Donotapprovetheaward. Recommendation:#1.ApproveawardofthecontractforShingleRoof ReplacementfortheHealthDepartmentComplexonNo rth LegRoad(BuildingsF,G,H,&I)tothelowbidder , SouthernRoofingandInsulatingCo.,Inc.intheam ountof $33,000. Cover Memo Item # 7 Fundsare Availableinthe Following Accounts: Thecostofthecontractis$33,000.00,tobefunde dfrom SPLOST,PhaseI,GeneralLedgerNumber272-01-6215,Job LedgerNumber207-27-2005. REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 7 EngineeringServicesCommitteeMeeting 1/30/20081:30PM AwardContracttoReplaceCanopyFabricattheJess yeNormanAmphitheater Department:PublicServices-FacilitiesManagement Caption:Approveawardofthecontractforreplacingthecan opy fabricattheJessyeNormanAmphitheatertotheonl ybidder, AugustaCanvas,intheamountof$22,665. Background:ThefabricontheBandcanopyattheJessyeNorman Amphitheaterwasinstalledatthetimeofinitialc onstruction over15yearsago.Thisissignificantlybeyondthe reasonablelifeexpectancyofafabriccover.Ther ipsand tearsintheexistingcanopyareunattractiveandh avea negativeimpactonAugusta’sabilitytoleasethis venuefor privateevents.ReplacementiswarrantedandtheAu gusta Commissionapprovedreplacementwhentheyreallocat ed SPLOSTIfundsin2007. Analysis:RequestforBids(BidItem07-184)wasissuedwith abid duedateofNovember14,2007.Onebidwasreceived ,but wasdeemednoncompliantforlackofsignature.The RFB wasreissuedasRFB07-184AwithbidsdueDecember 27, 2007.Onebidwasreceived.Theprojectwasadverti sedin accordancewithAugustaProcurementguidelinestwic e,the bidderisqualifiedandtheproductmeetsspecifica tions. FinancialImpact:Thecostofthecontractis$22,665.00,tobefunde dfrom SPLOSTPhaseI,GeneralLedgerNumber272-01-6215,Job LedgerNumber207-27-2002. Alternatives:1.Approveawardofthecontractforreplacingthe canopy fabricattheJessyeNormanAmphitheatertotheonl ybidder, AugustaCanvas,intheamountof$22,665.2.Donot approvetheaward. Recommendation: #1.Approveawardofthecontractforreplacingthe canopy Cover Memo Item # 8 fabricattheJessyeNormanAmphitheatertotheonl ybidder, AugustaCanvas,intheamountof$22,665. Fundsare Availableinthe Following Accounts: FundsareavailableinSPLOSTPhaseI-GeneralLed ger Number272-01-6215,JobLedgerNumber207-27-2002. REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 8 EngineeringServicesCommitteeMeeting 1/30/20081:30PM CambridgeSectionTwelve-A Department:EngineeringDepartment-AbieL.Ladson,P.E.-Direc tor Caption:Approvethedeedsofdedication,maintenanceagreem ents, androadresolutionsubmittedbytheEngineeringan d AugustaUtilitiesDepartmentsforCambridgeSubdivi sion, SectionTwelve-A. Background:ThefinalplatwasapprovedbytheCommissionon September20,2005.Thesubdivisiondesignandpla t, includingthestormdrainsystem,havebeenreviewe dand acceptedbyourengineeringstaffandtheconstruct ionhas beenreviewedbyourinspectors.TheUtilitiesDepa rtment hasinspectedandreviewedthewaterandsanitarys ewer installations,andherebyrequestsacceptanceofth eutility deedandmaintenanceagreementofsame. Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.There arenowetlandsor100-yearfloodplainboundaries involved inthissection.Acceptanceofsaidutilitydeedsh alldedicate, asrequired,thewaterandsanitarysewermainsalo ngwith theapplicableeasementstoAugusta,Georgia,foro peration andmaintenance. FinancialImpact:Byacceptingthisroad,waterandsanitarysewerin stallations intotheCountysystemandafterthe18-monthmaint enance warrantybythedeveloper/contractorhasexpired,a llfuture maintenanceandassociatedcostswillbebornebyA ugusta, Georgia.Byacceptanceoftheutilitydeedandmain tenance agreement,positiverevenuewillbegeneratedfrom thesale ofwaterandsanitarysewertapsandmonthlybillin gofsame. Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements, androadresolutionsubmittedbytheEngineering,a nd AugustaUtilitiesDepartmentsforCambridgeSubdivi sion, SectionTwelve-A.2.Donotapproveandrisklitiga tion. Cover Memo Item # 9 Recommendation:ApproveAlternativeNumberOne. Fundsare Availableinthe Following Accounts: Notrequiredatthistime. REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 9 Attachment number 1 Page 1 of 1 Item # 9 Attachment number 2 Page 1 of 1 Item # 9 Attachment number 3 Page 1 of 2 Item # 9 Attachment number 3 Page 2 of 2 Item # 9 Attachment number 4 Page 1 of 2 Item # 9 Attachment number 4 Page 2 of 2 Item # 9 Attachment number 5 Page 1 of 1 Item # 9 Attachment number 6 Page 1 of 4 Item # 9 Attachment number 6 Page 2 of 4 Item # 9 Attachment number 6 Page 3 of 4 Item # 9 Attachment number 6 Page 4 of 4 Item # 9 Attachment number 7 Page 1 of 2 Item # 9 Attachment number 7 Page 2 of 2 Item # 9 EngineeringServicesCommitteeMeeting 1/30/20081:30PM CambridgeSectionTwelve-B Department:EngineeringDepartment-AbieL.Ladson,P.E.,Direct or Caption:Approvethedeedsofdedication,maintenanceagreem ents, androadresolutionssubmittedbytheEngineeringa nd AugustaUtilitiesDepartmentsforCambridgeSubdivi sion, SectionTwelve-B. Background:ThefinalplatwasapprovedbytheCommissiononO ctober 18,2005.Thesubdivisiondesignandplat,includin gthe stormdrainsystem,havebeenreviewedandaccepted byour engineeringstaffandtheconstructionhasbeenrev iewedby ourinspectors.TheUtilitiesDepartmenthasinspec tedand reviewedthewaterandsanitarysewerinstallations ,and herebyrequestsacceptanceoftheutilitydeedand maintenanceagreementofsame. Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.There arenowetlandsor100-yearfloodplainboundaries involved inthissection.Acceptanceofsaidutilitydeedsh alldedicate, asrequired,thewaterandsanitarysewermainsalo ngwith theapplicableeasementstoAugusta,Georgia,foro peration andmaintenance. FinancialImpact:Byacceptingtheseroads,waterandsanitarysewer installationsintotheCountysystemandafterthe 18-month maintenancewarrantybythedeveloper/contractorha s expired,allfuturemaintenanceandassociatedcost swillbe bornebyAugusta,Georgia.Byacceptanceoftheuti litydeed andmaintenanceagreement,positiverevenuewillbe generatedfromthesaleofwaterandsanitarysewer tapsand monthlybillingofsame. Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements, androadresolutionssubmittedbytheEngineering,and AugustaUtilitiesDepartmentsforCambridgeSubdivi sion, Cover Memo Item # 10 SectionTwelve-B.2.Donotapproveandrisklitiga tion. Recommendation:ApproveAlternativeNumberOne. Fundsare Availableinthe Following Accounts: Notrequiredatthistime. REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 10 Attachment number 1 Page 1 of 1 Item # 10 Attachment number 2 Page 1 of 1 Item # 10 Attachment number 3 Page 1 of 2 Item # 10 Attachment number 3 Page 2 of 2 Item # 10 Attachment number 4 Page 1 of 2 Item # 10 Attachment number 4 Page 2 of 2 Item # 10 Attachment number 5 Page 1 of 2 Item # 10 Attachment number 5 Page 2 of 2 Item # 10 Attachment number 6 Page 1 of 4 Item # 10 Attachment number 6 Page 2 of 4 Item # 10 Attachment number 6 Page 3 of 4 Item # 10 Attachment number 6 Page 4 of 4 Item # 10 Attachment number 7 Page 1 of 2 Item # 10 Attachment number 7 Page 2 of 2 Item # 10 EngineeringServicesCommitteeMeeting 1/30/20081:30PM Condemnation-O.Z.andPetraHenry Department:CountyAttorney-StephenE.Shepard,Attorney Caption:Motiontoauthorizecondemnationofaportionofpr operty #139-0-389-00-02948ArrowwoodCircle,whichisown ed byO.Z.andPetraHenryfor1,627Sq.FeetofTempo rary Easement.AUDProject:50202HorsepenSanitarySewe r, Phase2ImprovementProject. Background:Theappraisedvalueoftheeasementis$98.00.Mr.Henryis unreachable,itisnottimelytocontinuenegotiati ons. Analysis:Condemnationisrequiredinordertoaquireeasemen t. FinancialImpact:Thenecessarycostswillbecoveredbyprojectbudg et. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L510043420-5411120J/L80250202-5411120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 11 Attachment number 1 Page 1 of 1 Item # 11 EngineeringServicesCommitteeMeeting 1/30/20081:30PM Condemnation-RaymondD.Brigham Department:CountyAttorney-StephenE.Shepard,Attorney Caption:MotiontoauthorizecondemnationofaportionofPr operty# 140-0293-00-02811PepperdineDrive,whichisowned by RaymondD.Brighamfor2,393Sq.FeetforaPermane nt Easementand1,940Sq.FeetofTemporaryEasement.AUD Project:50202HorsepenSanitarySewer,Phase2 Improvement. Background:Theappraisedvalueoftheeasementis$1,917.00.T heowner hasnotrespondedregardingthismatteranditisn ottimelyto continuenegotiations. Analysis:Condemnationisrequiredinordertoaquiretheeas ement. FinancialImpact:Thenecessarycostswillbecoveredbyprojectbudg et. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approveauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L510043420-5411120J/L80250202-5411120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 12 Cover Memo Item # 12 Attachment number 1 Page 1 of 1 Item # 12 EngineeringServicesCommitteeMeeting 1/30/20081:30PM DevelopmentofTEECenterandApprovalofTransport ationandTourismFee Department:Administrator Caption:MotiontoauthorizeRFPforselectionofadevelop erand approvalofadevelopmentagreementfordesignand constructionoftheTEECenterandapprovalof TransportationandTourismFeeOrdinanceforHerita geArea Development. Background:Seecaption. Analysis:N/A FinancialImpact:N/A Alternatives:Donotapprove. Recommendation:ApprovethemotiontogoforwardwithRFPaswella s TransportionandTourismFeeOrdinance. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 13 Attachment number 1 Page 1 of 76 Item # 13 Attachment number 1 Page 2 of 76 Item # 13 Attachment number 1 Page 3 of 76 Item # 13 Attachment number 1 Page 4 of 76 Item # 13 Attachment number 1 Page 5 of 76 Item # 13 Attachment number 1 Page 6 of 76 Item # 13 Attachment number 1 Page 7 of 76 Item # 13 Attachment number 1 Page 8 of 76 Item # 13 Attachment number 1 Page 9 of 76 Item # 13 Attachment number 1 Page 10 of 76 Item # 13 Attachment number 1 Page 11 of 76 Item # 13 Attachment number 1 Page 12 of 76 Item # 13 Attachment number 1 Page 13 of 76 Item # 13 Attachment number 1 Page 14 of 76 Item # 13 Attachment number 1 Page 15 of 76 Item # 13 Attachment number 1 Page 16 of 76 Item # 13 Attachment number 1 Page 17 of 76 Item # 13 Attachment number 1 Page 18 of 76 Item # 13 Attachment number 1 Page 19 of 76 Item # 13 Attachment number 1 Page 20 of 76 Item # 13 Attachment number 1 Page 21 of 76 Item # 13 Attachment number 1 Page 22 of 76 Item # 13 Attachment number 1 Page 23 of 76 Item # 13 Attachment number 1 Page 24 of 76 Item # 13 Attachment number 1 Page 25 of 76 Item # 13 Attachment number 1 Page 26 of 76 Item # 13 Attachment number 1 Page 27 of 76 Item # 13 Attachment number 1 Page 28 of 76 Item # 13 Attachment number 1 Page 29 of 76 Item # 13 Attachment number 1 Page 30 of 76 Item # 13 Attachment number 1 Page 31 of 76 Item # 13 Attachment number 1 Page 32 of 76 Item # 13 Attachment number 1 Page 33 of 76 Item # 13 Attachment number 1 Page 34 of 76 Item # 13 Attachment number 1 Page 35 of 76 Item # 13 Attachment number 1 Page 36 of 76 Item # 13 Attachment number 1 Page 37 of 76 Item # 13 Attachment number 1 Page 38 of 76 Item # 13 Attachment number 1 Page 39 of 76 Item # 13 Attachment number 1 Page 40 of 76 Item # 13 Attachment number 1 Page 41 of 76 Item # 13 Attachment number 1 Page 42 of 76 Item # 13 Attachment number 1 Page 43 of 76 Item # 13 Attachment number 1 Page 44 of 76 Item # 13 Attachment number 1 Page 45 of 76 Item # 13 Attachment number 1 Page 46 of 76 Item # 13 Attachment number 1 Page 47 of 76 Item # 13 Attachment number 1 Page 48 of 76 Item # 13 Attachment number 1 Page 49 of 76 Item # 13 Attachment number 1 Page 50 of 76 Item # 13 Attachment number 1 Page 51 of 76 Item # 13 Attachment number 1 Page 52 of 76 Item # 13 Attachment number 1 Page 53 of 76 Item # 13 Attachment number 1 Page 54 of 76 Item # 13 Attachment number 1 Page 55 of 76 Item # 13 Attachment number 1 Page 56 of 76 Item # 13 Attachment number 1 Page 57 of 76 Item # 13 Attachment number 1 Page 58 of 76 Item # 13 Attachment number 1 Page 59 of 76 Item # 13 Attachment number 1 Page 60 of 76 Item # 13 Attachment number 1 Page 61 of 76 Item # 13 Attachment number 1 Page 62 of 76 Item # 13 Attachment number 1 Page 63 of 76 Item # 13 Attachment number 1 Page 64 of 76 Item # 13 Attachment number 1 Page 65 of 76 Item # 13 Attachment number 1 Page 66 of 76 Item # 13 Attachment number 1 Page 67 of 76 Item # 13 Attachment number 1 Page 68 of 76 Item # 13 Attachment number 1 Page 69 of 76 Item # 13 Attachment number 1 Page 70 of 76 Item # 13 Attachment number 1 Page 71 of 76 Item # 13 Attachment number 1 Page 72 of 76 Item # 13 Attachment number 1 Page 73 of 76 Item # 13 Attachment number 1 Page 74 of 76 Item # 13 Attachment number 1 Page 75 of 76 Item # 13 Attachment number 1 Page 76 of 76 Item # 13 Attachment number 2 Page 1 of 21 Item # 13 Attachment number 2 Page 2 of 21 Item # 13 Attachment number 2 Page 3 of 21 Item # 13 Attachment number 2 Page 4 of 21 Item # 13 Attachment number 2 Page 5 of 21 Item # 13 Attachment number 2 Page 6 of 21 Item # 13 Attachment number 2 Page 7 of 21 Item # 13 Attachment number 2 Page 8 of 21 Item # 13 Attachment number 2 Page 9 of 21 Item # 13 Attachment number 2 Page 10 of 21 Item # 13 Attachment number 2 Page 11 of 21 Item # 13 Attachment number 2 Page 12 of 21 Item # 13 Attachment number 2 Page 13 of 21 Item # 13 Attachment number 2 Page 14 of 21 Item # 13 Attachment number 2 Page 15 of 21 Item # 13 Attachment number 2 Page 16 of 21 Item # 13 Attachment number 2 Page 17 of 21 Item # 13 Attachment number 2 Page 18 of 21 Item # 13 Attachment number 2 Page 19 of 21 Item # 13 Attachment number 2 Page 20 of 21 Item # 13 Attachment number 2 Page 21 of 21 Item # 13 EngineeringServicesCommitteeMeeting 1/30/20081:30PM ExtensionJJ&GContractSA#4AgendaItem Department:AbieL.Ladson,P.E.,Director Caption:ApproveSupplementalAgreementNumberFourinthe amountof$515,000.00,therebyauthorizingtheEngi neering DepartmenttoextendthecurrentagreementwithJor dan, Jones&Goulding(JJG)forthreeyearstoprovidep roject managementsupportviastaffaugmentation,tobefu nded fromSPLOSTPhaseVAdministrationcontingency(325 - 04.1197-6011110).Contingentuponreceiptandrevie wof executeddocuments. Background:Augusta-RichmondCounty(ARC)isresponsibleforPre - constructionactivitiesonseveralGDOTprojectsin cluding St.Sebastian,WindsorSpringRoad,AlexanderDrive and WrightsboroRoad.Theseprojectsareinvarioussta gesof developmentandrequireefficientandeffectiveint eraction andcoordinationbetweenGDOT,ARCandtherespecti ve designconsultants. Analysis:OnJune7,2005,theCommissionapprovedtheinitia l agreementwithJJGforDavidGriffithtoprovidest aff supportasProjectManager.Thisagreementhasprov entobe veryeffectiveandbeneficialtotheEngineeringDe partment. HisknowledgeoftheGDOTprocessesandunderstandi ngof howtorequestassistanceonprojectshasresultedi nsaving theEngineeringDepartmentmillionsofdollars.He hasalso beensuccessfulinfindingandsecuringfundsforp rojects aftertheoriginalfundsfortheseprojectshadbee n reallocatedtootherprojects FinancialImpact:AdequatefundsexistintheSPLOSTPhaseVadminist ration Contingencyaccount(325-041197-6011110Contingency ) whichwouldbetransferredto(325-041197-5211110 ConsultantMgmt)tosupportthisactivity. Cover Memo Item # 14 Alternatives:1.ApproveSupplementalAgreementNumberFourinth e amountof$515,000.00,therebyauthorizingtheEngi neering DepartmenttoextendthecurrentagreementwithJor dan, Jones&Goulding(JJG)forthreeyearstoprovidep roject managementsupportviastaffaugmentation,tobefu nded fromSPLOSTPhaseVAdministrationcontingency(325- 04.1197-6011110).Contingentuponreceiptandrevie wof executeddocuments.2.DenyandacknowledgethatAR C managedGDOTprojectsmayexperiencedelays. Recommendation:ApproveAlternativeNumberOne. Fundsare Availableinthe Following Accounts: 325-04.1197-6011110 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 14 (SA02 – For changes greater than $20,000) April 2005 AUGUSTA-RICHMOND COUNTY DEPARTMENT OF PUBLIC WORKS & ENGINEERING SUPPLEMENTAL AGREEMENT Project No. N/A SUPPLEMENTAL AGREEMENT NO. 4 P.O 113792 WHEREAS, We, Jordan, Jones & Goulding, Inc., Consultant, entered into a contract with Augusta-Richmond County on June 7, 2005, for Project Management Support associated with the “Temporary Professional Services Support”, File Reference No. 07-005 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Professional advice and consulting service regarding project management support via staff augmentation. It is agreed that as a result of the above described modification the contract amount is increased by $515,000 from $390,000 to a new total of $905,000. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Jordan, Jones & Goulding, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 200 . RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY JORDAN, JONES & GOULDING, INC. AUGUSTA, GEORGIA Deke S. Copenhaver, Mayor Kenneth L. Anderson, Sr. Vice-President Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Attachment number 1 Page 1 of 1 Item # 14 EngineeringServicesCommitteeMeeting 1/30/20081:30PM JamesB.MesserlyWPCPProject–Soils&Materials TestingContract(RFQ07-196) Department:Utilities Caption:Motiontoauthorizeawardandexecutionofacontra ctwith MCSquared,Inc.toprovidesoilsandmaterialstes ting servicesfortheJamesB.MesserlyWaterPollution Control PlantProject(RFQ#07-196)inanamountnottoexc eed $$371,394.00. Background:TheUtilitiesDepartmentisoverseeingtheJamesB. MesserlyWaterPollutionControlPlant2003Master Plan ImplementationPhase1Project.Onecommoncomponen ton aconstructionprojectofthismagnitudeandcomple xityisto haveamaterialstestingprogramtoensureproperm aterials andinstallationmethodsarebeingused.TheUtilit ies Departmentisusingthisstandardonallourbondp rojects. TheProcurementDepartmentissuedRequestfor QualificationsItem#07-196toprocuretheseservi cesfor thisproject.ResponsestotheRFQwerereceivedf romthree (3)firmsaslistedbelow:MCSquared,Inc.$371,394.00 CSRATestingResponserejectedduetonon-conforman ce QoreResponserejectedduetolatesubmittal Analysis:Thefirmthatsubmittedtheonlytimelyandconform ing responsetotheRFQiscurrentlyengagedinprovidi ngthe sameservicesfortheHighlandAvenueWaterTreatme nt PlantExpansionproject.Wehavereviewedtheir performancewithpersonnelinvolvedinthatproject andfind theyareperformiongtheworkwell.Wehavealsoco mpared thecostsproposedfortheHighlandAvenueproject andfor thisproject.Theircostproposalappearstobein linewith currentcostwithareasonableadjustmentforinfla tionsince thebeginningoftheHighlandAvenueproject.The ProcurementDeparmenthasadvisedusthatitwould be appropriatetoawardthiscontracttothesingleti melyand conformingrespondertotheRFQifwearesatisfied thatthey arequalifiedandiftheircostproposalisreasona ble.Based Cover Memo Item # 15 onouranaylsiswebelievethatMCSquared,Inc.is qualified toperformtherequiredworkandtheircostproposa lis reasonable. FinancialImpact:Basedonthescheduledprojectdurationandthepro jected numberofanalysesrequiredthetotalanticipatedc ostshould notexceed$371,394.00fromaccount511043420-52131 19 80280130-5213119. Alternatives:1)AcceptthetimelyandconformingproposalofMC Squared,Inc.2)Rejecttheproposalandissueanot herRFQ fortheseservices(notrecommended). Recommendation:WerecommendtheCommissionauthorizeawardand executionofacontractwithMCSquaredInc.topro videsoils andmaterialstestingservicesfortheJamesB.Mes serly WaterPollutionControlPlantProject(RFQ#07-196)inan amountnottoexceed$371,394.00. Fundsare Availableinthe Following Accounts: 2004BondFundAccount511043420-521311980280130- 5213119 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 15 EngineeringServicesCommitteeMeeting 1/30/20081:30PM MorrisMuseumsignrequest Department:PlanningCommission Caption:ConsiderarequestfromtheMorrisMuseumofArtto placea signonCityownedlandattheintersectionofTatn alland TenthStreets. Background:Applicantwantstoplaceanunlighted84”highiden tification signadvertisingtheMorrisMuseumofArtatthis location.Attachment1isadiagramofthesignand attachment2isamapshowingthelocation.Attachm ent3is aletterofexplanationandjustification.Attachme nt4isa copyofSection3-8-12ofthecodewhichrequiresa permit forerectinganystructureonpublicland.Sinceth ecodedoes notprovideguidanceonthecriteriaortheprocedu refor obtainingsuchapermittheitemhasbeenplacedon the Committeeagenda. Analysis:TheapplicanthasbeensenttotheTrafficEngineer forhis analysisofthepotentialimpact. FinancialImpact:None Alternatives:Approveordeny Recommendation:Dependentonpublicimpactandtrafficengineering analysis Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 16 ClerkofCommission Cover Memo Item # 16 Attachment number 1 Page 1 of 5 Item # 16 Attachment number 1 Page 2 of 5 Item # 16 Attachment number 1 Page 3 of 5 Item # 16 Attachment number 1 Page 4 of 5 Item # 16 Attachment number 1 Page 5 of 5 Item # 16 EngineeringServicesCommitteeMeeting 1/30/20081:30PM PinehurstSectionOnePhaseTwo Department:EngineeringDepartment-AbieL.Ladson,P.E.-Direc tor Caption:Approvethedeedsofdedication,maintenanceagreem ents, androadresolutionssubmittedbytheEngineeringa nd AugustaUtilitiesDepartmentsforPinehurst,Sectio nOne, PhaseTwo. Background:ThefinalplatwasapprovedbytheCommissiononA ugust 16,2005.Thesubdivisiondesignandplat,includin gthe stormdrainsystem,havebeenreviewedandaccepted byour engineeringstaffandtheconstructionhasbeenrev iewedby ourinspectors.TheUtilitiesDepartmenthasinspec tedand reviewedthewaterandsanitarysewerinstallations ,and herebyrequestsacceptanceoftheutilitydeedand maintenanceagreementofsame. Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.There arenowetlandsor100-yearfloodplainboundaries involved inthissection.Acceptanceofsaidutilitydeedsh alldedicate, asrequired,thewaterandsanitarysewermainsalo ngwith theapplicableeasementstoAugusta,Georgia,foro peration andmaintenance. FinancialImpact:Byacceptingtheseroads,waterandsanitarysewer installationsintotheCountysystemandafterthe 18-month maintenancewarrantybythedeveloper/contractorha s expired,allfuturemaintenanceandassociatedcost swillbe bornebyAugusta,Georgia.Byacceptanceoftheuti litydeed andmaintenanceagreement,positiverevenuewillbe generatedfromthesaleofwaterandsanitarysewer tapsand monthlybillingofsame. Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements, androadresolutionssubmittedbytheEngineering,and AugustaUtilitiesDepartmentsforPinehurst,Sectio nOne, Cover Memo Item # 17 PhaseTwo.2.Donotapproveandrisklitigation. Recommendation:ApproveAlternativeNumberOne. Fundsare Availableinthe Following Accounts: Notrequiredatthistime. REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 17 Attachment number 1 Page 1 of 1 Item # 17 Attachment number 2 Page 1 of 1 Item # 17 Attachment number 3 Page 1 of 2 Item # 17 Attachment number 3 Page 2 of 2 Item # 17 Attachment number 4 Page 1 of 2 Item # 17 Attachment number 4 Page 2 of 2 Item # 17 Attachment number 5 Page 1 of 2 Item # 17 Attachment number 5 Page 2 of 2 Item # 17 Attachment number 6 Page 1 of 4 Item # 17 Attachment number 6 Page 2 of 4 Item # 17 Attachment number 6 Page 3 of 4 Item # 17 Attachment number 6 Page 4 of 4 Item # 17 Attachment number 7 Page 1 of 2 Item # 17 Attachment number 7 Page 2 of 2 Item # 17 EngineeringServicesCommitteeMeeting 1/30/20081:30PM RatifyEmergencyPurchaseOrderforWaterLineRepl acementattheMunicipalBuilding Department:PublicServices Caption:RatifyEmergencyPurchaseOrderP144815intheamou ntof $57,800.00totheMenkCompanytoreplacethewater lines andrelatedvalvessupplyingdomesticandfireprot ection watertotheMunicipalBuilding. Background:InlateAugust,2007,the4”copperlinesupplying waterto theMunicipalBuildingruptured.EmployeesfromFa cilities Management,AugustaUtilitiesandColumbiaMechanic al,a contractor,wereabletoeffecttemporaryrepairst hatallowed thebuildingtoremaininserviceuntilpermanentr epairs couldbecompleted.Immediatelyfollowingcomplet ionof thetemporaryrepairs,FacilitiesManagementprepar eda scopeofworkandsolicitedpricingfromanumbero f vendorstocompletepermanentrepairsonanemergen cy basis,pendingidentificationoffunds.Thenature ofthe workrequiredthatthecontractorbelicensedforu tilitywork aswellasplumbing.Threevendorsexpressedintere stinthe work.However,onlytwosubmittedpricing.TheMe nk Companywasthelowestpricesubmitted.OnDecember 27th,thetemporarymeasuresfailedforcingclosure ofthe MunicipalBuildingat11:00a.m.Temporaryrepairs were implementedbyAugustaUtilities,andtheAdministr ator authorizedstafftoproceedwithreplacementofthe aging linesonanemergencybasisinaccordancewithSect ion1-10- 50oftheAugusta-RichmondCountyCode(SeeAttachm ent 1).Weengagedtheservicesofthecontractorthat submitted thelowpriceforthescopeofwork. Analysis:Wehavenooptionotherthanreplacementofthelin es.Valve replacementisincludedbecausetheexistingvalves are50 yearsoldandnolongerseatwellenoughtofullyc lose. EmergencyprocedureswerefollowedandthePOwasi ssued tothelowbidder.Workisunderwaynow. Cover Memo Item # 18 FinancialImpact:Thecostis$57,800tobefundedfromSPLOSTIIIse taside fortheMunicipalBuilding(323-04-6211/52.23111). Alternatives:1.RatifyEmergencyPurchaseOrderP144815inthea mount of$57,800.00totheMenkCompanytoreplacethewa ter linesandrelatedvalvessupplyingdomesticandfir e protectionwatertotheMunicipalBuilding. Recommendation:#1.RatifyEmergencyPurchaseOrderP144815inthe amountof$57,800.00totheMenkCompanytoreplace the waterlinesandrelatedvalvessupplyingdomestica ndfire protectionwatertotheMunicipalBuilding. Fundsare Availableinthe Following Accounts: Thecostis$57,800tobefundedfromSPLOSTIIIse taside fortheMunicipalBuilding(323-04-6211/52.23111). REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 18 Sec. 1-10-50. Emergency procurement selection method. Notwithstanding any other provisions of this chapter, the Procurement Director, Augusta-Richmond County Administrator or constitutional officer may make or authorize others to make emergency procurement of equipment, supplies, services, general construction, or public works type construction services when there exists a threat to public health, welfare, or safety, or where daily operations are affected; provided that such emergency procurement shall be made with such competition as is practicable under the circumstances. As soon as practicable, a record of each emergency procurement shall be made and shall set forth the contractor's name, the amount and type of the contract, a listing of the item(s) procured under the contract, and the identification number of the contract file. A written report explaining the determination of the basis for the emergency and for the selection of the particular contractor shall be included in the contract file, and a copy of same provided the Augusta-Richmond County Commission at their next regular meeting in the case of public works contracts as defined by Georgia State Law or other Augusta-Richmond County purchases when the value of the purchase exceeds ten thousand dollars ($10,000.00). In the event an emergency should arise after office hours or on holidays or weekends which requires immediate action on the part of the using agency involved and where it is not possible or convenient to reach the Procurement Director, constitutional officer, or Administrator, the using agency head is authorized to make purchases. Such purchases shall be well documented, packaged for payment, and forwarded to the Procurement Director within twenty- four (24) hours, if possible, after occurrence. Emergency purchases by the Augusta-Richmond County Commission shall be made as provided in 1975 Ga. Laws p. 4334, as amended. (Ord. No. 6939, § 16, 1-2-07) AUGUSTA-RICHMOND COUNTY CODE, READOPTED 7-10-2007 Attachment number 1 Page 1 of 1 Item # 18 EngineeringServicesCommitteeMeeting 1/30/20081:30PM ResolutionforMemorialAreaonAugustaCanal Department:ClerkofCommission Caption:MotiontoapproveaResolutionauthorizingAugusta RichmondCountytocontinuetheredevelopmentofth e lowerleveloftheAugustaCanalandtheestablishm entofa designatedareawithinthelowerleveloftheAugus taCanal fortheplacementofamemorialtoRev.Dr.MartinL uther King,Jr.(RequestedbyMayorCopenhaver) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 19 Attachment number 1 Page 1 of 2 Item # 19 Attachment number 1 Page 2 of 2 Item # 19 EngineeringServicesCommitteeMeeting 1/30/20081:30PM StreetLightingResolution1/18/08 Department:AbieL.Ladson,P.E.,Director Caption:Motiontoapproveresolutioncreatingstreetlighti ngdistricts. Background:TheEngineeringDepartmenthasbeenpetitionedbyt he citizensrequestingstreetlightingintheirneighb orhood pursuanttoa1971CommissionResolutionauthorizin gthe creatingofStreetLightingDistricts.Thepetiti onersagreeto payforallcostsassociatedwiththeinstallation,ongoing maintenanceandenergy. Analysis:Currently,streetlightingisnon-existinginthese areas.Street lightinghasbeenaneffectivemeasuretoincrease pedestrian andvehicularsafety,assistincrimeprevention,a ndto promotebusinessesandcommunitypride. FinancialImpact:StreetLightingDistrictsarefundedbyaselfsupp ortingfund. StreetLightingchargesvarybasedonthetypeligh ting requestedorrequired,billablefrontfootage,and light wattageandspacing.Costsforthesubjectdistrict sfollow:1. 335Southhampton$0.90/Ft2.336CreekFarms$0.30/Ft3. 334WalkerHill$0.90/Ft Alternatives:None Recommendation:Approve Fundsare Availableinthe Following Accounts: Thepetitionersagreetopayforallcostsassociat edwiththe installation,ongoingmaintenanceandenergy Cover Memo Item # 20 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 20 Attachment number 1 Page 1 of 12 Item # 20 Attachment number 1 Page 2 of 12 Item # 20 Attachment number 1 Page 3 of 12 Item # 20 Attachment number 1 Page 4 of 12 Item # 20 Attachment number 1 Page 5 of 12 Item # 20 Attachment number 1 Page 6 of 12 Item # 20 Attachment number 1 Page 7 of 12 Item # 20 Attachment number 1 Page 8 of 12 Item # 20 Attachment number 1 Page 9 of 12 Item # 20 Attachment number 1 Page 10 of 12 Item # 20 Attachment number 1 Page 11 of 12 Item # 20 Attachment number 1 Page 12 of 12 Item # 20 EngineeringServicesCommitteeMeeting 1/30/20081:30PM WrightsboroRoadImpvts-DonationofFourParcels Department:Engineering-AbieL.Ladson,P.E.,Director Caption:AuthorizethecityofAugustatodonate4parcelso frightof waythatbelongtotheCitythathavetobeacquire dto constructtheimprovementsontheWrightsboroRoad project fromJimmieDyessParkwaytoI-520,ARCprojectnum ber 323-04-296823309.TheGeorgiaDepartmentof Transportation(GDOT)isfundingandacquiringthe rightof wayforthisproject. Background:TheprojecttowidenandreconstructWrightsboroRo adfrom JimmieDyessParkwaytoI-520isaGDOTsponsored projectinwhichtheyarefundingtherightofway acquisition andtheconstruction.Therightofwayfunds,$8,9 06,000, wereauthorizedbyGDOTonDecember21,2006.The constructionestimateiscurrently$16,100,000,and the constructionfundsarecurrentlyintheGDOTLongRan ge plan.WrightsboroRoadhastemporarilybeenadded tothe stateroutesystemtoallowGDOTtofundandacquir ethe rightofwayforthisproject.Uponcompletionof the constructionofthisproject,thetemporarystater oute designationwillberemovedandWrightsboroRoadwi ll revertbacktotheCity. Analysis:Theprojectimpacts4parcelsthatbelongtotheCi ty.GDOT parcelnumber55islocatedat3670WrightsboroRd, involves0.440acresofrightofwayand0.031acre sof permanenteasement.Theapprovedappraisedvalueis $15,100.00.GDOTparcelnumber100islocatedat36 20 WrightsboroRd.,involves0.800acresofright-of-way,0.229 acresofpermanenteasementand0.365acresthatis declared anuneconomicremnant.Theapprovedappraisedvalue is $41,175.00.GDOTparcelnumber103islocatedat36 20 WrightsboroRd,involves0.830acresofrightofwa yand 0.233acresofpermanenteasement.Theapprovedapp raised valueis$36,000.00.GDOTparcelnumber143isloca tedat Cover Memo Item # 21 3801BarnettCrossingandinvolves2,606.09square feetof permanenteasement.Theapprovedappraisedvalueis $625.00.Thetotalacreageofthe4parcels=2.070 acresof rightofway,0.507acresofpermanenteasementand 0.365 acresofanuneconomicremnant.Thetotalapproved appraisedvalueofthe4parcels=$92,900.00. FinancialImpact:Theapprovedappraisedvalueofthe4parcelsis$9 2,900.00. Ifapprovalisreceivedfortheseparcelstobedon atedto GDOT,thentheCitywouldnotbecompensatedthisa mount. However,GDOTissavingtheCity$8,906,000plusth ecost toacquiretherightofwaywithcitypersonnelby funding andacquiringtherightofwayforthisproject. Alternatives:1)AuthorizethecityofAugustatodonate4parcel sofright ofwaythatbelongtotheCitythathavetobeacqu iredto constructtheimprovementsontheWrightsboroRoad project fromJimmieDyessParkwaytoI-520,ARCprojectnum ber 323-04-296823309.TheGeorgiaDepartmentof Transportation(GDOT)isfundingandacquiringthe rightof wayforthisproject.2)Donotapproveandriskse ndingthe messagetoGDOTthattheCityisnotappreciativeo fallthat GDOThasdonefortheCity. Recommendation:ApproveAlternativeNumberOne. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 21