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Home My WebLink About2007-12-10-Meeting AgendaEngineeringServicesCommittee Meeting CommitteeRoom-12/10/2007-1:30PM ENGINEERINGSERVICES 1.Authorize the Engineering Department to continue th e 319(H)Granttothe2007and2008budgetrespectiv ely intheamountof$160,210.Thisgrantprovidestech nical support for the section 319 (H) point source implementationgrantpreviouslyawardedtoandacce pted by Augusta from the Georgia Department of Natural Resources-EnvironmentalProtectionDivision. Attachments 2.MotiontoapproveanOptionforRight-of-Waybetween Zachary Mead as owner, and Augusta, Georgia, as optionee,inconnectionwiththeAlexanderDrivepr oject, foracquisitionof0.011acre(485.20sq.ft)infe eand 0.005acre(209.97sq.ft.)ofpermanentconstructi onand maintenance easement (2817 Brickrun Way) for a purchasepriceof$32,400.00.(AcquisitionofRigh tof Way and Easement -Alexander Drive Project; GDOT ProjectNo.STP-0001-00(794),ARCProjectNo.323-0 4- 296823215) Attachments 3.MotiontoapproveanOptionforRight-of-Waybetween Wayne Schultz as owner, and Augusta Georgia, as optionee,inconnectionwiththeAlexanderDrivePr oject, GDOTProjectNo.STP-0001-00(794),ARCProjectNo. 323-04-296823215,ProjectParcel21and23(TaxMap 013-1,Parcel008),for0.182acre(7,952.96sq.ft.)i nfee and 0.076 acre (3,293.23 sq. ft.) of permanent construction & maintenance easement (1054 Alexander Drive)forapurchasepriceof$68,835.00. Attachments 4.Approve a change order from W.K. Dickson in the amountof$150,000tocollectGIS/GPSinformationf or theFortGordonproject. Attachments 5.Approve funding for relocation of watermains and sanitarysewerlinestobeplacedundernewpavemen tin theareaofconstruction. Attachments 6.Approve Construction Project Budget Change Number Four(CPB323-04-299823999)fortheAugustaCounty RegionalFloodControlFeasibilityStudyintheamo unt of $250,000 to be funded from SPLOST Phase III RecaptureasrequestedbytheEngineeringDepartmen t. Attachments 7.Authorize Public Services to negotiate a contract t o developaMaster Plan forPendletonKing Park(PKP) withDavisDesignGroupofAugustaforanamountno t to exceed $43,600 to be funded from Capital account #272-06-1496. Attachments 8.Approve award for changes in estimated cost in the amount of $237,264.00 to Georgia Department of Transportationinordertoincorporatechangesinm aterial costsbetweenestimateandawardoffinalbid. Attachments 9.Approve award for Additional Design Services in the amount of $36,900.00 to Johnson, Lashober & Associates,P.C.(JLA)inordertoincorporatechan gesin design requirements to the Highway 56 24-inch Water MainExtensionattheconstructionstage. Attachments 10.Approve award for Additional Design Services in the amountof$55,472.00toWilliams-RussellandJohnson (WRJ) in order to incorporate changes in design requirements to the Gordon Highway 30-inch TransmissionWaterMainatthe30%stageofdesign. Attachments 11.Motion to authorize condemnation of a portion of propertywhichisownedbyCSXTransportationfor.57 Acre for a Permanent Easement and .23 Acrefor a TemporaryEasement.AUDProject:10151-630Water Main,Phase2. Attachments www.augustaga.gov 12.MotiontoauthorizecondemnationofParcel#065-0-053- 01 3912 Murray Street, which is owned by Eric Fitzgeraldfor1,750sq.ft.forapermanenteaseme ntand 5,075 sq. ft. of temporary easement. Belair Hills SubdivisionImprovmentProject. Attachments 13.Motion to approve an Encroachment Agreement with KatherineSandersDickson. Attachments 14.Approvefundsintheamountof$100,000toHomeland SecuritiesProducts&Servicesfortheretrofitting offire hydrantswiththeDavidsonAnti-TerrorismValve(AT V). Attachments 15.Presentation by Ms. Sun Albright regarding the soli d wastebillforthehouselocatedat2319BasswoodD rive. Attachments 16.Approve the purchase of an agricultural tractor fro m BurkeTruckandTractor,thelowestresponsivebid,inan amountof$77,954. Attachments 17.RatifyChangeOrdertoDailyRateConstructionProg ram forEmergencyLineReplacementonNewSavannahRd for$420,000.00. Attachments EngineeringServicesCommitteeMeeting 12/10/20071:30PM 319(H)Grant Department:AbieL.Ladson,P.E.DirectorEngineeringDepartmen t caption2:AuthorizetheEngineeringDepartmenttocontinueth e319 (H)Granttothe2007and2008budgetrespectively inthe amountof$160,210.Thisgrantprovidestechnicals upport forthesection319(H)pointsourceimplementation grant previouslyawardedtoandacceptedbyAugustafrom the GeorgiaDepartmentofNaturalResources-Environment al ProtectionDivision. Background:AugustawasawardedandhasacceptedaSection319 (H) Non-PointSourceImplementationGranttotrackbact erial sources,assesswaterquality,andreviseexisting totaldaily maximumloadimplementationplanstoabatepollutio n withintheButlerandRockyCreekwatersheds. Analysis:Thisgrantprovidesfundingfortherecipienttopu rchase equipment,conductpollutionassessment,anddevelo psite specificcontrolmeasurestomitigatenon-pointsourcesinthe RockyandButlerCreekwatershedsinAugusta,GA. FinancialImpact:Thisbudgetwillbefundedfromgrantfunds Alternatives:1)AuthorizetheEngineeringDepartmenttocontinue the319 (H)Granttothe2007and2008budgetrespectively inthe amountof$160,210.Thisgrantprovidestechnicals upport forthesection319(H)pointsourceimplementation grant previouslyawardedtoandacceptedbyAugustafrom the GeorgiaDepartmentofNaturalResources-Environment al ProtectionDivision.2)Donotapproveanddenythe continuanceofthegrant. Recommendation:ApproveAlternativeone. Cover Memo Item # 1 Fundsare Availableinthe Following Accounts: N/A REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 1 EngineeringServicesCommitteeMeeting 12/10/20071:30PM AcquisitionofRightofWayZacharyMeadAlexander DriveProject Department:CountyAttorney caption2:MotiontoapproveanOptionforRight-of-Waybetwee n ZacharyMeadasowner,andAugusta,Georgia,asopt ionee, inconnectionwiththeAlexanderDriveproject,for acquisitionof0.011acre(485.20sq.ft)infeean d0.005acre (209.97sq.ft.)ofpermanentconstructionandmain tenance easement(2817BrickrunWay)forapurchasepriceo f $32,400.00.(AcquisitionofRightofWayandEasem ent- AlexanderDriveProject;GDOTProjectNo.STP-0001-00 (794),ARCProjectNo.323-04-296823215) Background:Thepropertyownerhasagreedtoconveyacertainr ight-of- wayandeasementstoAugusta,Georgia,fortheAlex ander Driveproject. Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe project. FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder theprojectbudget. Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced property. Recommendation:Approvethemotiontopurchasethereferencedprope rty Fundsare Availableinthe Following Accounts: Projectfunds Cover Memo Item # 2 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 2 Item # 2 Item # 2 Item # 2 Item # 2 EngineeringServicesCommitteeMeeting 12/10/20071:30PM AcquisitionofRight-of-WayandEasement,Alexander DriveProject Department:CountyAttorney caption2:MotiontoapproveanOptionforRight-of-Waybetwee n WayneSchultzasowner,andAugustaGeorgia,asopt ionee, inconnectionwiththeAlexanderDriveProject,GDO T ProjectNo.STP-0001-00(794),ARCProjectNo.323-0 4- 296823215,ProjectParcel21and23(TaxMap013-1,Parcel 008),for0.182acre(7,952.96sq.ft.)infeeand 0.076acre (3,293.23sq.ft.)ofpermanentconstruction&main tenance easement(1054AlexanderDrive)forapurchasepric eof $68,835.00. Background:ThepropertyownerhasagreedtoconveyacertainR ight-of- WayandeasementtoAugusta,GeorgiafortheAlexan der DriveProject. Analysis:Thepurchaseofthepropertyisnecessaryforthep roject. FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder theprojectbudget. Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced property. Recommendation:Approvethemotiontopurchasethereferencedprope rty. Fundsare Availableinthe Following Accounts: Availableinprojectfunds REVIEWEDANDAPPROVEDBY : Cover Memo Item # 3 Administrator. ClerkofCommission Cover Memo Item # 3 Item # 3 Item # 3 Item # 3 Item # 3 EngineeringServicesCommitteeMeeting 12/10/20071:30PM ApproveachangeorderfromW.K.Dicksonintheamo untof$150,000tocollectGIS/GPS informationfortheFortGordonproject Department:Utilities caption2:ApproveachangeorderfromW.K.Dicksonintheamo untof $150,000tocollectGIS/GPSinformationfortheFor t Gordonproject. Background:WKDicksoncurrentlyhasatoolscontracttohelpd evelop AUD’sGISinfrastructure.AUDsolicitedarequestf or manpowertohelpcollectinformationregardingthe Fort GordonSystem.Thisinformationhastobecollecte dinthe next90days.Theestimatedtimetocollectthein formation is60days. Analysis:AcceptingthisproposalwillallowWKDicksontoas sist AUDintheacquisitionofGIS/GPSinformation.This contractextensionshallhaveavalueofapproximat ely $152,000.00.Ifthefundsarenotrequiredthefini shthe contract,theywillbeusedtocompletethetoolcha in developmentforAUD. FinancialImpact:$152,000.00fromaccount511043420-5425210/80399999 - 5425210 Alternatives:None. Recommendation:WerecommendapprovingtheproposalfromW.K.Dicks on intheamountof$152,000.00toprovideGISconsult ing servicesinassociationwithreachingourBenchmark 2010 goals. Fundsare Availableinthe Following $152,000.00fromaccount511043420-5425210/80399999 - 5425210 Cover Memo Item # 4 Accounts: REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 4 EngineeringServicesCommitteeMeeting 12/10/20071:30PM Approvefundingforrelocationandupdatingofwate rmainsandsanitarysewermainsinthearea ofGeorgiaDOTSt.SebastianWayprojectDE000-00MS -00(389) Department:AugustaUtilitiesDepartment caption2:Approvefundingforrelocationofwatermainsandsa nitary sewerlinestobeplacedundernewpavementinthe areaof construction. Background:Theexistingwatermainsarecastironandsomedat eback morethan80years.Thesanitarysewermainsinsom eareas arevitrifiedclay.Bothmaterialshaveservedwell beyond theirexpectedlifespanandwillrequirereplacemen tinthe future.AtthetimeGDOTisremovingexistingpavem entand wideningroadwaysistheopportunetimetoupdatet hewater andsanitarysewermainsinthearea. Analysis:Theageoftheexistingpipelines,combinedwithth enature offull-depthroadwayconstruction,willmostcerta inly requirereplacementoftheexistingpipelines. FinancialImpact:Thecostestimateforthisprojectis$813,755.00.Thesefunds areavailablefromthefollowingaccounts:50704341 0- 5425110/80700070-5425110 Alternatives:1.Rejectfundingrequestwhichwoulddelaythecon struction oftheproject.2.Approvefundingrequest. Recommendation:Itisrecommendedtoapprovethefundingrequestin the amountof$813,755.00 Fundsare Availableinthe Following Accounts: 507043410-5425110/80700070-5425110 Cover Memo Item # 5 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 5 EngineeringServicesCommitteeMeeting 12/10/20071:30PM AugustaFloodControlFeasibilityStudy11/7/07 Department:AbieL.Ladson,P.E.,DirectorEngineering caption2:ApproveConstructionProjectBudgetChangeNumberF our (CPB323-04-299823999)fortheAugustaCountyRegio nal FloodControlFeasibilityStudyintheamountof$2 50,000to befundedfromSPLOSTPhaseIIIRecaptureasreques tedby theEngineeringDepartment. Background:OnNovember3,1999theCommissionauthorizedexecu tion ofanagreementwiththeUSArmyCorps’ofEngineer sto performaFloodControlFeasibilityStudyfortheR ocky Creek,AugustaCanal,PhinizySwampandRaesCreek DrainageBasins. Analysis:ThePhaseIreportthatincludesRockyCreekandAu gusta CanalBasiniscompletedandwillsoonbedistribut edfor publicreview.Phase2willfocusonadditionalwor ktobe performedfortheRaesCreekBasin.Completionoft he Phase2workwillincreasethetotalstudyestimate dcostby $500,000withthecity’ssharebeing$250,000. FinancialImpact:Fundsintheamountof$250,000areavailableinth e 323041110-296823333tocovertheCounty’sshareof the additionalfundsneededtocompletethestudy. Alternatives:1)ApproveConstructionProjectBudgetChangeNumbe r Four(CPB323-04-299823999)fortheAugustaCounty RegionalFloodControlFeasibilityStudyintheamo untof $250,000tobefundedfromSPLOSTPhaseIIIRecaptu re. AlsoauthorizetheEngineeringDepartmenttoreleas efunds inincrementsasrequestedbytheCorpsofEngineer s.2)Do notapproveanddenycompletionofthestudyforth eRaes CreekBasin. Cover Memo Item # 6 Recommendation:ApproveAlternativeone Fundsare Availableinthe Following Accounts: 323-04-1110-6011110-296823333 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6 Attachment number 2 Page 1 of 1 Item # 6 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET REGIONAL FLOOD CONTROL FEASIBILITY STUDY CHANGE NUMBER FOUR Capital Project Budget is hereby authorized: Section 1: This project is authorized to CPB#323-04-299823999. This change authorizes additional funds of $250, 000 to provide surveying support requested by Corps of Engineers for the flood Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Rocky Creek Tributary No 1, Ph 1 $355,393 Special 1% Sales Tax, Phase III (Suburban)$861,116 Special 1% Sales Tax, Phase III(Urban)421,140 Special 1% Sales Tax, Phase III Recapture 252,352 Special 1% Sales Tax, Phase I Recapture 19,500 Special 1% Sales Tax, Phase III Recapture $55,000 Special 1% Sales Tax, Phase III Recapture $250,000 $2,214,501 Section 3: The following amounts are appropriated for the project: By Basin By District Rocky Creek $355,393 Raes Creek $870,852 Phinizy $512,116 Augusta Canal $476,140 $2,214,501 $2,214,501 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved ____________________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#323-04-299823999 Honorable Deke Copenhaver, Mayor BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following control study. This additional amount will be funded by SPLOST PHASE III Recapture 1 of 2 November 6, 2007 Attachment number 3 Page 1 of 2 Item # 6 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET REGIONAL FLOOD CONTROL FEASIBILITY STUDY CHANGE NUMBER FOUR CPB#323-04-299823999 CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB ROCKY CREEK TRIBUTARY NO 1 321-04-1110/288821561 ($355,393)($355,393) SPECIAL 1% SALES TAX, PHASE III 323-04-1110-0000000 ($861,116)($861,116) SPECIAL 1% SALES TAX, PHASE III 327-04-1110-0000000 ($421,140)($421,140) SPECIAL 1% SALES TAX, PHASE III 323-04-1110-6011110-296823333 ($307,352) ($250,000) ($557,352) SPECIAL 1% SALES TAX, PHASE III 321-04-1110-6011110-288821333 ($19,500)($19,500) TOTAL SOURCES:($1,964,501) ($250,000) ($2,214,501) USE OF FUNDS ENGINEERING 323-04-1110-5212115-299823999 $1,945,001 $250,000 $2,195,001 ENGINEERING 321-04-1110-5212115-205821999 $19,500 $19,500 TOTAL USES:$1,964,501 $250,000 $2,214,501 2 of 2 November 6, 2007 Attachment number 3 Page 2 of 2 Item # 6 EngineeringServicesCommitteeMeeting 12/10/20071:30PM AuthorizePublicServicestoNegotiateaContractf orPendletonKingParkMasterPlanwith DavisDesignGroup Department:PublicServices caption2:AuthorizePublicServicestonegotiateacontractt odevelopa MasterPlanforPendletonKingPark(PKP)withDavi s DesignGroupofAugustaforanamountnottoexceed $43,600tobefundedfromCapitalaccount#272-06-1 496. Background:ThePKPBoardhasbeenendeavoringforanumberof years todevelopaMasterPlanforfutureenhancementsto the featuresalreadyexistinginthepark.TheMasterP lanwill involvedocumentingandassessingexistingfeatures , reviewingthegoalsofAugustaandthePKPBoardan d developingaconceptuallongrangepathforwardto make thatvisionareality.Havingaplanandvisionin placewill helptheBoardtopursuegrantsandprivatecontrib utionsthat supplementAugusta’sfinancialcommitmenttothepa rk. Analysis:Staff,alongwiththePKPBoardmetonNovember29,2007 toevaluatetheproposalssubmittedbyDavisDesign Group andJohnsonLaschoberandAssociates,bothofAugus ta.The firmswerescoredbasedonthecriteriarequestedi ntheRFP. DavisDesignGroupwasthehighestscorepriortoo pening thepricingcomponentoftheproposal.Thedifferen cein pricingwasnotsufficienttochangethescoringba sedonthe balancebetweenqualificationsandprice. FinancialImpact:Thecontractamountwillnotexceed$43,600.Funds are availableinCapitalaccount#272-06-1496. Alternatives:1.AuthorizePublicServicestonegotiateacontrac tto developaMasterPlanforPendletonKingParkwith Davis DesignGroupofAugustaforanamountnottoexceed $43,600tobefundedfromCapitalaccount#272-06-1 496.2. Donotauthorizenegotiationofacontract. Cover Memo Item # 7 Recommendation:#1.AuthorizePublicServicestonegotiateacontra ctto developaMasterPlanforPendletonKingPark(PKP)with DavisDesignGroupofAugustaforanamountnotto exceed $43,600tobefundedfromCapitalaccount#272-06-1 496. Fundsare Availableinthe Following Accounts: FundsareavailableinCapitalaccount#272-06-1496 . REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 7 EngineeringServicesCommitteeMeeting 12/10/20071:30PM AwardChangeOrderforDepartmentofTransportation I-520/I-20Interchangeproject.GDOT Project#NH-IM-520-1(15) Department:AugustaUtilitiesDepartment caption2:Approveawardforchangesinestimatedcostinthe amount of$237,264.00toGeorgiaDepartmentofTransportat ionin ordertoincorporatechangesinmaterialcostsbetw een estimateandawardoffinalbid. Background:TheI-520/I-20interchangeprojectrequirestherel ocation andupgradeofmorethan10,000linearfeetofwate rlinesof varioussizes.Inaddition,wewillneedtorelocat e460linear feetofsanitarysewerlineswithsixnewmanholes.Thereare 80manholeswhichwillrequiregradechangesinord ertobe accessibleforfuturemaintenance. Analysis:BasedonAUD'sanalysisofcurrentmaterialcostsa ndlabor charges,thecostchangeisinlinewithcurrentst andards.The linesmustbemovedinordertogainaccessforfut ure developemntandtoreplacewithhigherqualitymate rials thanwereavailablewhensomeofthelineswereori ginally installed. FinancialImpact:Thechangeorderforthisproject$237,264.00.Thes efunds areavailablefromthefollowingaccounts: 5070434105425110/802102-5425110 Alternatives:1.Rejectproposalwhichmightdelaytheconstructi onofthe newinterchange.2.ApproveProposalforAdditional funds tocompletetheprojectasdesigned. Recommendation:ItisrecommendedtoawardtheAdditionalfundsin the amountof$237,264.00 Fundsare Cover Memo Item # 8 Availableinthe Following Accounts: 5070434105425110/802102-5425110 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 8 EngineeringServicesCommitteeMeeting 12/10/20071:30PM AwardChangeOrderofHighway5624-inchWaterMainExtensionDesignContractforAugus ta UtilitiesDepartment Department:Utilities caption2:ApproveawardforAdditionalDesignServicesinthe amount of$36,900.00toJohnson,Lashober&Associates,P.C. (JLA)inordertoincorporatechangesindesignreq uirements totheHighway5624-inchWaterMainExtensionatt he constructionstage. Background:TheHighway5624-inchWaterMainExtensionproject involvesthedesignof11,250linearfeetof24-inc hdiameter ductileironpipelocatedalongtheeastsideofHi ghway56 fromsouthofInterstate520interchange(atT'sRe stuarant)to intersectionofTobaccoRd.Thedesignwillallowt he AugustaUtilitiesDepartmenttosupplysurfacewate rfrom thenewN.MaxHicksTobaccoRoadWaterTreatmentP lant intoareasprimarilyservedbytheexistingground water system.Duringtheconstructioneffort,JLAwasta sked additionalServicesDuringConstructionabovewhat hasbeen originallytasked.Partofthisistheredesignof twomain sectionsofthis24-inchWaterMainExtension. Analysis:Basedoninabilityofthecurrentcontractortoins tallthe sectionoflineatButlerCreekandMarvinGriffinR oad,JLA istaskedtoprovidealternatedesignsforthesetw osections ofline.Thisrequiresadditionalsurveyeffortand permitting effortasidefromadditionalengineeringdesigneff ort.JLA submittedanacceptableproposalforadditionaldes ignfees tomodifythecurrent100%plans.Thestaffofthe utilities departmenthasreviewedtheproposalandrecommend award oftheadditionaldesignfees. FinancialImpact:Thechangeorderforthisproject$36,900.00.These funds areavailablefromthefollowingaccounts:510043410 - 5212115/80210120-5212115 Cover Memo Item # 9 Alternatives:1.RejectJLAProposal,whichwoulddelaythedesig nofthe projectandtheconstructionofthewatermainexte nsion.2. ApproveJLAProposalforAdditionalEngineeringDes ign Feetocompletetheredesignofthisproject. Recommendation:ItisrecommendedtoawardtheAdditionalDesignFe eto JLAintheamountof$36,900.0 Fundsare Availableinthe Following Accounts: 510043410-5212115/80210120-5212115 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 9 A-1 June 2007 Appendix A ATTACHMENT B-COMPENSATION-Fee Proposal...............A-1 through A-11 Attachment number 1 Page 1 of 12 Item # 9 A-2 REVISION DATE: June 2006 ATTACHMENT B – COMPENSATION – FEE PROPOSAL PROPOSAL #: 091 DATE: 6/1/07 (REVISED 11/12/07) TO: Mr. Wes Byne, Assistant Director c/o Justo Chacon BY: PHONE(706) 312-4149 Engineering and Construction FAX (706) 312-4133 Augusta Utilities Dept. EMAIL wbyne@augustaga.gov Augusta, GA RE: Project: HWY 56 24-inch Water Main – Phases 1 and Phase 2; Project Nos: 10120 and 10122 SUBMITTED BY: Richard J. Laschober, P.E., Project Manager PARTICULARS: I. Project Scope (See Attachment A-Scope of Services and Reference Phase 1 Drawings): A. PROJECT- PHASE 1 (Project No. 10120; Construction Phase): Additional services related to contractor qualifications and performance for more than usual and predicted amount of time required for project administration, submittals, field visits, clarifications, progress meetings and special AUD meetings. B. PROJECT- PHASE 2 (for portions deleted and/or redesigned from Phase 1) 1. Design Phase Services for approximately 2,110 lineal feet of 24-inch diameter water main along HWY 56 from: a. Project No. 10122 (To be included in plans prepared by Environmental Service Group (ESG): From T’s Restaurant beginning at Sta. 0+00 (in reference to Phase 1 stationing of Project 10120) connecting to an existing 24-inch diameter water main and running approximately 1,385 lineal feet south to a point approximately 200 lineal feet south of Marvin Griffin Road at Procter & Gamble Co. at Sta. 9+75 (in reference to Phase 1 stationing) and connecting to an existing 24-inch water main. This section of water main includes 1) revising the original design route starting at Sta. 3+75 around the north and east property lines of the Sprint Store property, 2) providing a jack and bore under Marvin Griffin Road; and 3) routing the water line along the south right-of-way line of Marvin Griffin Road to a point where it crosses onto the Procter & Gamble Co. property in an existing easement. b. Project No. 10120: From Procter & Gamble beginning at Sta. 42+50 (in reference to Phase 1 stationing) connecting to an existing 24-inch diameter water main and running approximately 725 lineal feet south to a point approximately 40 lineal feet north of Dixon Airline Road at Sta. 49+75 (in reference to Phase 1 stationing) and connecting to an existing 24-inch water main. This section of water main includes an open cut crossing of Butler Creek (water main installed in a casing pipe). Attachment number 1 Page 2 of 12 Item # 9 A-3 REVISION DATE: November 2007 2. Bidding and Construction Phase Services for approximately 2,110 lineal feet of 24-inch diameter water main along HWY 56 from T’s Restaurant to Dixon Airline Road to be bid and constructed under two projects, Project Nos. 10120 and 10122. C. DESIGN CONDITIONS: 1. The CITY will provide the CONSULTANT with an as-built mark-up of the HWY 56 24-inch Water Main – Phase 1 project. 2. Additional Services: a. The proposed environmental service covers impacts that will only require a USACE Nationwide Permit. This has been initiated under the Phase 1 work. If additional impacts are proposed such that the impacts to jurisdictional waters exceed the maximum requirements of the Nationwide Permit for either USACE or GA EPD, an individual permit may be required and additional services may be necessary to complete the individual permit application package. If additional services are required for an individual permit, the CONSULTANT will notify the CITY regarding additional fees necessary before proceeding further. b. The proposed Total Basic Professional Services includes impacts that can be constructed within the conditions stated in GA Code 12-7-6(b)(15) with regards to encroachment of stream buffers of state waters for sewer lines. If impacts of stream buffers of state waters by sewer lines exceed the limits of these conditions, a variance for buffer encroachment may be required and additional services may be necessary to prepare a complete, approvable variance application package for submittal to GA EPD. If additional services are required for a variance, the CONSULTANT will notify the CITY regarding additional fees necessary before proceeding further. II. Basic Professional Services and Compensation: A. Phase 1 – Construction Phase………………………………………………………….$6,500 B. Phase 2 - Design and Construction Phases: 1. Project No. 10122 (Design Consultant (ESG)) Perform field survey for approximately 850 LF of re-routed water line starting at Sta. 3+75 around the north and east property lines of the Sprint Store property of the Sprint Convenience store property and along the south right-of-way line of Marvin Griffin Road. 1.a Work performed after completion of item 1, above. Re-evaluated routing with regard to Marvin Griffin Road plan revisions. This involved two meetings and plan mark-ups. This effort was not acceptable to P & G and no further effort is required. 1.b Work performed after completion of item 1, above. Re-evaluated T’s Restaurant routing involving one meeting, field work, plan revisions and easement revisions. Attachment number 1 Page 3 of 12 Item # 9 A-4 REVISION DATE: June 2006 2. Project Nos. 10120 and 10122: Prepare bid documents (Revise and amend construction drawings and specifications for approximately 2,110 LF of 24-inch water main. a. Update front end documents (general conditions, etc.) (Project 10120 only). b. Provide a (1) bid tabulation and construction cost estimate (Projects 10120 and 10122 (portion by JLA). 3. Provide necessary approvals and/or permitting related to GA DOT utility encroachments, NWP12, GA EPD, GAR 1000002, etc. (Projects 10120 and 10122 (portion by JLA). 4. Provide bid and construction phase services for the Phase 2 construction as outlined in the Consultant Services section. (Note differences defined by (**) for each project. 5. Total Fee Engineering Fee - Lump Sum…………………………………..$27,900 C. Total Basic Professional Services and Compensation – Lump Sum ……………$34,400 III. Additional Services: A. Easements (William R. Gore Professional Land Surveyors, Inc.) Research and prepare a new easement plats for permanent and/or temporary (construction) easements for parcels 134-1-001-00-0, 134-1-070-08-0, 134-1-070- 04-0 and 134-0-005-00-0…………………………………….…….….……$2,500 IV. Total Fee for Basic Professional Services and Additional Services………………...$36,900 V. Listing of Key Personnel (See appended Attachment C) VI. Schedule for Performance (See appended Attachment D) ATTACHMENT B – COMPENSATION – Fee Proposal Fee Schedules for Additional & Special Services Johnson, Laschober & Associates, P.C. (Engineering Services) Principal .....................................................................................$165.00/Hr. Sr. Engineer / Sr. Project Manager.............................................$140.00/Hr. Engineer / Project Manager........................................................$115.00/Hr. Engineer / Assistant Project Manager........................................$ 90.00/Hr. Engineer I ..................................................................................$ 85.00/Hr. Engineer II..................................................................................$ 72.00/Hr. Designer I...................................................................................$ 77.00/Hr. Designer II..................................................................................$ 67.00/Hr. Attachment number 1 Page 4 of 12 Item # 9 A-4 REVISION DATE: June 2006 CAD Operator ...........................................................................$ 62.00/Hr. Survey Field Crew......................................................................$ 108.00/Hr. Survey Research.........................................................................$ 40.00/Hr. Clerical.......................................................................................$ 40.00/Hr. Accountant .................................................................................$ 80.00/Hr. Attachment number 1 Page 5 of 12 Item # 9 A-5 REVISION DATE: June 2006 PLUS EXPENSES Printing - 24 x 36.................................................................$ 1.10 each - 30 x 42............................................................$ 2.10 each - 8-1/2 x 11.......................................................$ .15 each Long Distance Telephone Calls.........................................$ 5.00 each Express Postage..................................................................$ 25.00 each Mileage...............................................................................$ 0.44 mile All following sub-contract work for Outside Services will be marked up 15% Attachment number 1 Page 6 of 12 Item # 9 A-7 REVISION DATE: June 2006 CONSULTANT SERVICES As a part of this Agreement the CONSULTANT agrees to furnish the following checked items (CONSULTANT to initial in the space provided acknowledging responsibility to furnish said item). Prior to Authorization To Proceed: _____ Detailed Scope of Services based upon Schedule A of this Agreement to be submitted with Cost Proposal clearly defining the CONSULTANT’S understanding of the project limits, design objectives and CONSULTANT’S services to be provided. _____ Cost Proposal that will include cost of surveying, design, preparation of construction plans and specifications, and other services requested in the CITY’s Request for Proposal. *_____ Schedule for submittal of review documents at 90% completion; and final documents. Prior to submitting 30% review documents: NA_____ Locate all existing utilities using available information collected by the CONSULTANT. The CITY will furnish available information on water and sewer locations however the CONSULTANT must verify to CITY’S satisfaction. NA_____ Provide CITY with information on the project site(s), including the following: • Past and present use of the land (specifically identify any landfilling activities in the area); identify any nearby designated wetlands • Soil type(s) • Boring results when required by CONSULTANT for new facilities or where depth of line and existing site conditions warrant. • Brief description of the area (e.g., residential, commercial, industrial) including general slope of the land, and whether trees, signs, etc. will be in conflict with the new facilities. Include number of properties affected and number of easements required with property owners identified • Identification of potential problems in meeting design objectives. NA_____ Site Plan (If Required) Throughout project: _____ Prepare printed responses to comments received from the CITY following reviews. _____ Provide the necessary plats for easement acquisition and DOT/other permit application. _____ Prepare Public Works/DOT/Other permit applications for signature by the CITY. NA _ Prepare and submit plans to EPD for review and approval when required. _____ Prepare plans and specifications, using Augusta Utilities Design Standards and Specifications (latest version). Specifications must mirror that provided by the CITY. *_____ Prepare construction cost estimates at each review stage 90%, and with the submittal of Final documents. Provide cost breakdown for any items to be lump sum in the construction contract. *Revised Attachment number 1 Page 7 of 12 Item # 9 A-8 REVISION DATE: June 2006 Upon completion of design: **___ Coordinate with the City Procurement Department to advertise the project. **___ Fax bid information to CITY. **___ Attend the Pre-Bid Meeting as a technical reference to the CITY. **___ Prepare letter of recommendation for award of the contract. **___ Develop conformed contract documents and forward to the CITY for execution. _____ Attend the pre-construction meeting as a technical reference to the CITY. _____ Provide clarification related to the plans/specifications throughout design and construction. _____ Provide record drawings at completion of the project electronically, per the Utilities Design Standards and Specifications (latest version). _____ Provide Services During Construction as follows: • Attend project meetings as scheduled by the CITY • Recommend design changes as field conflicts arise (site visits may be required) • Review and approval of pay requests from the construction Contractor (line of communication will be construction contractor to resident observer to CONSULTANT to CITY) • Provide clarification of plans and specifications throughout construction • Revise/update plans and/or easement plats as changes occur that require resubmittal to DOT/other agencies. ** Will provide item for Project 10120 only. This task for the portion of the design included in 10122 will be provided by Environmental Service Group (ESG). AUGUSTA UTILITIES DEPARTMENT CONSULTANT BY: BY: Johnson, Laschober & Associates, P.C. PRINTED NAME: PRINTED NAME: Richard J. Laschober, P.E. TITLE: DIRECTOR TITLE: President DATE: DATE: PROGRAM MANAGER BY: PRINTED NAME: TITLE: DATE: Attachment number 1 Page 8 of 12 Item # 9 A-9 REVISION DATE: June 2006 ADDITIONAL SERVICES: 1. Revisions to the plans/contract documents to extend the limits of the project after this AGREEMENT has been executed by the CITY. 2. Revisions due to incorrect locations of existing utilities by the CONSULTANT (i.e., correct location given by CITY, incorrectly marked on plans by engineer) will be the responsibility of the CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government agency at their request will be considered an additional service. 3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY. 4. Other not described above, as approved by the CITY. NOTE: It is the responsibility of the CONSULTANT as contracted by the CITY to provide professional surveying and engineering services. It is expected that such professionals will operate in a manner which assures the interests of the common welfare, rather than in a manner which promotes their own financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a client. It is the duty of the CONSULTANT to protect the safety, health and welfare of the public in the performance of their professional duties. Attachment number 1 Page 9 of 12 Item # 9 A-10 REVISION DATE: June 2006 ATTACHMENT B – COMPENSATION – Fee Proposal Fee Schedules for Additional QORE, INC. (SPECIAL SERVICES – ENVIRONMENTAL & GEOTECHNICAL SERVICES) Environmental Environmental Technician.................................................................................................$ 40.00/Hr. Senior Environmental Technician......................................................................................$ 55.00/Hr. Staff Environmental Scientist.............................................................................................$ 75.00/Hr. Project Environmental Scientist.........................................................................................$ 85.00/Hr. Senior Environmental Scientist..........................................................................................$ 95.00/Hr. Chief Environmental Scientist ...........................................................................................$ 125.00/Hr. For time spent in Depositions and/or Court Appearances, Multiply above rates by 1.5. Geotechnical Additional Drilling......................................................................................................................$ 15.00/Foot Staff Field Engineer ...........................................................................................................$ 75.00/Hr. Project Engineer.................................................................................................................$ 85.00/Hr. Senior Engineer (P.E.)........................................................................................................$ 115.00/Hr. Secretarial and Drafting Services for Report Preparation..................................................$ 36.00/Hr. CADD Services..................................................................................................................$ 45.00/Hr. Report Reproduction...................................................................................................................$ 0.25/Page (Initial three copies at no charge) Special Printing or Blueprinting Charges..................................................................Actual Cost plus 25% Mileage..........................................................................................................................................$ 0.65/Mile Overnight Expenses........................................................................................................$ 85.00 person/day WILLIAM R. GORE PROFESSIONAL LAND SURVEYORS, INC. (SPECIAL SERVICES – PROFESSIONAL SURVEYING) Easements (temporary and/or permanent) to be provided as follows: 1. Plats for tracts under 5-acres in size.........................................................................$400.00 2. Plats for tracts 5-acres and in size.............................................................................$550.00 Attachment number 1 Page 10 of 12 Item # 9 A-11 June 2007 ATTACHMENT C – LISTING OF KEY PERSONNEL CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel below, including a designated Program Manager will not change or be reassigned without the written approval of the CITY. Those personnel committed for this work are as follows: ENGINEERING Richard J. Laschober Project Manager Johnson, Laschober & Assoc., PC William Buchanan Design Engineer Johnson, Laschober & Assoc., PC Cristo Eclavea Senior Designer Johnson, Laschober & Assoc., PC SURVEYING Randy Gore Professional Land Surveyor William R. Gore PLS, Inc. SOIL INVESTIGATION Robert Williamson P.E., Branch Manager QORE Property Sciences, Inc Lucas Simington Staff Engineer QORE Property Sciences, Inc ENVIRONMENTAL Robert MacPhee P.G, Environmental Mgr. QORE Property Sciences, Inc Brooke Davis Project Ecologist – Wetlands Permitting QORE Property Sciences, Inc Attachment number 1 Page 11 of 12 Item # 9 A-12 June 2007 ATTACHMENT D – SCHEDULE FOR PERFORMANCE I. Projected Notice to Proceed II. Design Phase A. 90% Review Documents & Easements– Complete 4 weeks from Notice to Proceed B. Final Documents – Complete 2 weeks from 90% Review Comments Note: The above schedule is includes and is dependent on CITY review schedule and permit approvals. The schedule as proposed can be adjusted, as necessary, to meet the goals of the CITY’S capital improvements program. Attachment number 1 Page 12 of 12 Item # 9 EngineeringServicesCommitteeMeeting 12/10/20071:30PM AwardChangeOrdertoGordonHighway30-inchWater MainDesignContractforAugusta UtilitiesDepartment Department:AugustaUtilitiesDepartment caption2:ApproveawardforAdditionalDesignServicesinthe amount of$55,472.00toWilliams-RussellandJohnson(WRJ)in ordertoincorporatechangesindesignrequirements tothe GordonHighway30-inchTransmissionWaterMainatt he 30%stageofdesign. Background:TheGordonHighway30-inchTransmissionWaterMain projectinvolvesthedesignof6,330linearfeetof 30-inch diameterductileironpipealongGordonHighway.T hisline istoconnecttotheproposed36-inchwatermain(wh ichends approximately1,000LinearfeetwestoftheBarton Chapel Rdintersection)andendattheproposed24-inchWa ter Main.Thedesignofthistransmissionmainwillall owthe AugustaUtilitiesDepartmenttosupplysurfacewate rfrom theHighlandAvenueWaterTreatmentPlantintoFort GordonandthewestareaofRichmondCounty. Analysis:AUDisunabletoobtainthenecessaryeasementsfor the originalproposedrouteSouthofGordonHighway. Therefore,WRJwastaskedtoperformresurveywork for redesignofthetransmissionlineNorthofGordonH ighway. Duringthe1stredesigneffortWRJencounteredlarg etracts ofwetlandarearequiringadditionalresurveyandr edisgn effort.WRJsubmittedanacceptableproposalforad ditional designfeestomodifyplanswhicharecurrentlyat the30% designphase.Thestaffoftheutilitiesdepartment has reviewedtheproposalandrecommendawardofthe additionaldesignfees. FinancialImpact:Thechangeorderforthisproject$55,472.00. Alternatives:1.RejectWRJProposal,whichwoulddelaythedesig nofthe Cover Memo Item # 10 projectandtheconstructionofthewatermainexte nsion.2. ApproveWRJProposalforAdditionalEngineeringDes ign Feetocompletethedesignofthetwowaterlinepro jects. Recommendation:ItisrecommendedtoawardtheAdditionalDesignFe eto WRJ.intheamountof$55,472.00 Fundsare Availableinthe Following Accounts: 511043410-5212115/80210152-5212115 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 10 November 8, 2007 Augusta Utilities Department 360 Bay Street Augusta, Georgia 30901 Attn: Justo Chacon Re: Revision #2 to Contract for Gordon Highway 30 inch Water Main Extension – Project #10152 Mr. Chacon As you are aware, the original scope of services for Project 10152, “Gordon Highway 30 inch water main extension” has been revised to incorporate two route changes. Originally, the line was planned for the south side of Gordon Highway. Due to problems with obtaining ownership of properties on the south side of the road, the route was moved to the north side of the highway. The first proposal amendment reflected costs arising as a result of this initial change. The majority of the cost, 95%, was reflected in additional survey. The survey for the first amendment began at Station 28+50.00 from the 36” water main’s 36”X30” reducer and 30” butterfly valve and terminated with a 30”X24” reducer and 24” butterfly valve around Station 4+50.00 to connect to the 24” water main via a 24”tee, in Augusta-Richmond County, GA. The 36”X30” reducer and 30” butterfly valve was to be provided by the 36” water main’s design team and the 24” tee will be provided by the 24” water main’s design team. WRJ, Inc. was to show a 30”X24” reducer and 24” butterfly valve for the 24” water main to connect to. This survey was performed by, STAR SURVEY, Inc. Subsequent to this work, it was found that the line as surveyed by Star, Inc. ran through a wetlands area and some parts of it were deemed non-constructible. After meetings with Georgia Power to establish a new route, the team determined that in order to miss areas defined as wetlands and improve chances for getting the line permitted under current state regulations, segments of the would be relocated. This proposal presents costs to be incurred for relocation the line. These costs include: 1) additional survey costs, 2) additional design engineering costs, 3) additional geotechnical and environmental resource work, and 4) additional other direct costs. 1. Additional Survey The original survey done for this project on the South side of Gordon Highway was provided by Ronnie Cook Surveying (HSC, Inc) totaled $15,685.00. The route was later changed to the north side of Gordon Road and the survey was performed by Star Surveying for a cost of $18,250.00. When the team decided to re-route the line to miss wetlands areas, the additional cost for surveying is $11,500. This work includes approximately 800 feet of new line to be surveyed. Please note that we still have $2,000 available in the original contract for plat preparation that was to be used by Star Surveying, Inc. We anticipated another 3 plats would be needed in Amendment 1, for a total of 7 plats for the project. Attachment number 1 Page 1 of 3 Item # 10 2. Additional Engineering Design Costs The original design work was estimated based on 6,330 linear feet of line. The redesign adds approximately 13% more length to the overall project. The engineer had submitted the 30% design before the routes was changed in October and utilized a portion of the available funds for design. Some of that design will be usable; however, a large portion is not. We estimate and additional $15,092 will be required to complete the design, above the original design cost. 3. Additional Geotechnical and Environmental Resource The original cost for geotechnical work was $5,500.00. In addition to providing geotechnical services, Qore will also provide environmental resource services for the project as well. Qore met with the team and determined that it was too costly provide a drill rig along the route. The company was familiar with the geology in the area and was willing to provide a geotechnical report in absence of detailed drilling information that would serve as a basis for soil classification in the area of the line. Additionally, Qore will provide wetlands delineation services ($2,000.00), nationwide permit application services ($2,500.00), U.S. Army Corps of Engineers onsite verification meeting ($800.00), preliminary cultural resource survey ($300.00), and a preliminary protected species survey ($400.00). The original budget for geotechnical work ($5,500) has not been exhausted and $1,620.00 remains. Therefore this proposal seeks an additional $4,380.00 for the environment resource work and any additional geotechnical services. 4. Additional Other Direct Costs An additional $2,000.00 in other direct costs has been estimated for travel budgets, meetings with contractors and site visits. Project Amendment Summary Original Contract Amendment 1 Cost Amendment 2 Cost Engineering Design Costs 50,308.00 $2,000 $15,092.00 Total Surveying & Plat Preparation (4 plats) $15,685 + $2,000 (Plats) = $17,685 $18,500 + $1,500 (3 additional plats) = $ 20,000 $11,500.00 Total Geotech Cost $5,500.00 No change $4,380.00 Subtotal Design Services $73,493.00 $20,500 $30,972.00 Services During Bidding & Construction $25,844.00 No change No change Total Labor – Design and Construction $99,337.00 $ 20,500 $30,972.00 ODC’s $7,947.00 $ 500.00 $2,000.00 Total Estimate $107,284.00 $22,500 $32,972.00 Attachment number 1 Page 2 of 3 Item # 10 In summary, the original contract price was $107,284.00. The adjusted contract price with the Amendment 1 ($22,500) and Amendment 2 ($32,972) would total $162,756.00. Should you have any questions, please contact me at 404-664-4601. Sincerely, Charles Thomas, P.E. Williams Russell and Johnson, Inc. Project Manager • Cross-section ±8500 LF (50’ from R/R ROW to adjoining properties/GA Power easement) • Provide easement plats on (7) adjoining properties and replace missing corners. • GPS site to insure accuracy, establish control, verify ground elevations, and to tie all existing work into State Plane Coordinates. • SSI will perform all the required drafting and an electronic copy will be provided at the end of the project. • Show all above and below ground utilities. • Court Research • Drafting & Computing Time Attachment number 1 Page 3 of 3 Item # 10 EngineeringServicesCommitteeMeeting 12/10/20071:30PM Condemnation-CSXTransportation,Inc. Department:CountyAttorney-StephenE.Shepard caption2:Motiontoauthorizecondemnationofaportionofpr operty whichisownedbyCSXTransportationfor.57Acref ora PermanentEasementand.23AcreforaTemporary Easement.AUDProject:10151-630WaterMain,Phas e2. Background:OnJune18,2007,AugustaUtilitiesDept.filedan applicationforpipelineconstruction.Todate,thi sapplication hasnotbeenapproved. Analysis:Condemnationisrequiredinordertoacquiretheea sement. FinancialImpact:Thenecessarycostswillbecoveredbyprojectbudg et. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L511043410-5411120J/L80310151-5411120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 11 Item # 11 Item # 11 Item # 11 Item # 11 EngineeringServicesCommitteeMeeting 12/10/20071:30PM Condemnation-EricV.FItzgerald Department:CountyAttorney-StevenE.Shepard caption2:MotiontoauthorizecondemnationofParcel#065-0-053-01 3912MurrayStreet,whichisownedbyEricFitzgera ldfor 1,750sq.ft.forapermanenteasementand5,075sq .ft.of temporaryeasement.BelairHillsSubdivisionImprov ment Project. Background:Theapriasedvalueoftheeasementis$1,106.00.D uetonot beingabletoreachtheowner,itisnotcosteffec tivenor timelytocontinuenegotiations. Analysis:Condemnationisrequiredinordertoaquiretheeas ement. FinancialImpact:Thenecessarycostswillbecoveredbyprojectbudg et. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: GL:324-04-1110-54.11120JL:203824335-54.11120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 12 Attachment number 1 Page 1 of 1 Item # 12 EngineeringServicesCommitteeMeeting 12/10/20071:30PM DicksonEncroachmentAgreement Department:AugustaUtilitiesDepartment caption2:MotiontoapproveanEncroachmentAgreementwith KatherineSandersDickson. Background:Mrs.Dicksonhasrequestedpermissiontoconstruct asemi- circlulardrivewayonher944BluebirdRoadpropert y,a portionofwhichwillbeovertheRockCreekSanita rySewer TrunkLine. Analysis:InorderforMrs.Dicksontoconstructsaiddrivewa y,she, andAugusta,needtoenterintoanagreementreserv ing Augusta'srightstotheeasementandindemnifyingA ugusta fromclaimsofdamage.Mrs.Dicksonhasagreedtod oso. FinancialImpact:None Alternatives: Recommendation:ApprovetheEncroachmentAgreement. Fundsare Availableinthe Following Accounts: N/A REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. Cover Memo Item # 13 ClerkofCommission Cover Memo Item # 13 Attachment number 1 Page 1 of 2 Item # 13 Attachment number 1 Page 2 of 2 Item # 13 EngineeringServicesCommitteeMeeting 12/10/20071:30PM FireHydrantProtectionProject Department:Utilities caption2:Approvefundsintheamountof$100,000toHomeland SecuritiesProducts&Servicesfortheretrofitting offire hydrantswiththeDavidsonAnti-TerrorismValve(AT V). Background:OnMay15,2007theCommissionapprovedfundsinth e amountof$500,000forthepurposeofinstallingth e DavidsonATVintothecity’sfirehydrantsinordertoprotect thewatersupplyfromoutsidethreats.Theagendai temalso approvedofthecreationoftwoadditionalposition sthat wouldbededicatedtothiseffort.Atthetimeof the CommissionapprovaltheConstruction&Maintenance staff ofAUDwasoperatingat80–85%ofbeingfullysta ffed.It wasanticipatedthatthispercentagewouldincrease byyears endandthattheadditionaltwopositionswouldbe utilizedso astonotburdentheremainderofthestaffwithth efire hydrantinstallations.However,thestaffingcondit ion remainsthesameandAUDisnotinthepositionto installthe ATVdevicesasneededtoremainonscheduletoprot ectall ofthesystemsfirehydrants.Withconcurrencefrom the Administrator,AUD,taskedDavidsonATVwiththe retrofittingofapproximately180hydrantsthrough theendof thisyearandacostof$18,900.Thisworkallowed AUDto stayonschedulewiththeinstallationoftheATVi ntothe hydrants.Theadditionalfundingcurrentlybeingre quested willallowfortheretrofitof730hydrantsthrough 2008.This willallowAUDtostayontrackwiththecommitment to retrofitallofthehydrantswithinsixyears. Analysis:Theadditionalfundingcurrentlybeingrequestedwi llallow fortheretrofitof730hydrantsthrough2008.This willallow AUDtostayontrackwiththecommitmenttoretrofi tallof thehydrantswithinsixyears. Cover Memo Item # 14 FinancialImpact:FundsareavailableintheAUDRenewal&Extension budget. Alternatives:DonotapproveoftheadditionalfundstoHomeland SecuritiesProducts&Servicesfortheretrofitting offire hydrantswiththeATV. Recommendation:Itisrecommendedto:Approvefundsintheamounto f $100,000toHomelandSecuritiesProducts&Services forthe retrofittingoffirehydrantswiththeDavidsonAnt i-Terrorism Valve(ATV). Fundsare Availableinthe Following Accounts: FundsareavailableintheRenewal&ExtensionBudg et: 507043410-5425110/80700020-5425110 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 14 EngineeringServicesCommitteeMeeting 12/10/20071:30PM Ms.SunAlbright Department:ClerkofCommission caption2:PresentationbyMs.SunAlbrightregardingthesoli dwaste billforthehouselocatedat2319BasswoodDrive. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 15 Attachment number 1 Page 1 of 1 Item # 15 EngineeringServicesCommitteeMeeting 12/10/20071:30PM Purchaseofanagriculturaltractor Department:SolidWaste caption2:Approvethepurchaseofanagriculturaltractorfro mBurke TruckandTractor,thelowestresponsivebid,inan amount of$77,954. Background:TheSolidWasteDepartmentisrequiredtomaintain the vegetationonits1200acresasaconditionwithin itsstate approveddesignandoperationsplan.Theagtracto rutilized bythelandfillisusedtomowgrass,mow/maintain slopes, disc/processsoils,scraperoads,seedandfertiliz ethe facility.Ourcurrentagtractorisa1994modelF ord/New Holland. Analysis:Ourcurrentagtractorisindisrepairandisduet obe replaced.Ithasexcessivedowntime,andiswello utsidethe standardmaintenancecontracts,meaningwearechar gedfor 100%ofallmaintenance.Replacingthisassetwillr educe maintenancecosts,aswellasallowusadditionalw orktime withtheasset. FinancialImpact:Thecosttothesolidwastedepartmentwillbe$77,954.We willhavetomovefundsfromaccount541-10-1110/60 11110 to541-04-4210/5421110. Alternatives:1.Approvethepurchaseofanagriculturaltractor fromBurke TruckandTractor,thelowestresponsivebid,inan amount of$77,954.2.Donotapprove. Recommendation:Option1 Fundsare Availableinthe Following Wewillhavetomovefundsfromaccount541-10- 1110/6011110to541-04-4210/5421110. Cover Memo Item # 16 Accounts: REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 16 8 T O N C L A S S H Y D R A U L I C E X C A V A T O R Bi d 0 7 - 1 9 5 B u r k e T r u c k & J & B T r a c t o r J e n k i n s Tr a c t o r Co m p a n y Tr a c t o r C o . Ye a r 20 0 8 2 0 0 8 2 0 0 8 Br a n d Ca s e I H N e w H o l l a n d N e w H o l l a n d Mo d e l Pu m a 1 5 5 T 6 0 8 0 T 6 0 8 0 De l i v e r y Bi d P r i c e $7 7 , 9 5 4 . 0 0 Bi d I n c o m p l e t e B i d I n c o m p l e t e Bi d d e r F a i l e d t o C o m p l e t e B i d d e r F a i l e d t o C o m p l e t e Ou t F o r m s i n b i d P a c k e t O u t F o r m s i n b i d P a c k e t LA N D F I L L - A G T R A C T O R - B I D O P E N I N G N O V E M B E R 1 5 @ 1 1 : 0 0 Attachment number 1 Page 1 of 1 Item # 16 EngineeringServicesCommitteeMeeting 12/10/20071:30PM RatifyChangeOrdertoDailyRateConstructionProg ramforEmergencyLineReplacementon NewSavannahRdfor$420,000.00 Department:Utilities caption2:RatifyChangeOrdertoDailyRateConstructionProg ramfor EmergencyLineReplacementonNewSavannahRdfor $420,000.00. Background:DuringtheconstructionoftheMainInterceptor,th ewater lineonwasnotredesigned,andwasinconflictwit hthenew sewer.Becauseofthis,waterservicetoasignifi cantservice areawouldbeimpacted.Theextentofthisimpact wasnot immediatelyclearduringdesign.BecauseAUDispl anning toreplacethissectionofline,itwasdeterminedt omove aheadwithanemergencyreplacementoftheexisting line. Blairwasselectedbecauseofthedailyrateprogra m.They weretaskedwithreplacingthe12”linewitha16”lineona dailycontractedratebasedonthebidofthatserv ice.In addition,Blairsecuredmaterialsatalesserrate thanAUD couldprocure.Thiswasdeterminedtobeanemerge ncydue tothenumberofresidentsandbusinessesaffected bythe outage.ThecontractorontheMainInterceptoroff ereda competitivepriceapproximately1.5timesthisfee. Analysis:Thiswasdeemedanemergencylinereplacement. Procurementwasnotifiedbecauseoftheemergencyn ature. Replacingthislinesavesmoneyinthelongrunbec ause overlaycostsarenotspreadacrosstwocontracts.Inaddition, serviceisimprovedforresidentsandbusinessesin South Augusta. FinancialImpact:$420,000.00fromaccount50704340-5425110/80600040- 5425110 Alternatives:None. Cover Memo Item # 17 Recommendation:RatifyChangeOrdertoDailyRateConstructionProg ramfor EmergencyLineReplacementonNewSavannahRdfor $420,000.00 Fundsare Availableinthe Following Accounts: $420,000.00fromaccount50704340-5425110/80600040- 5425110 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. 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