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Home My WebLink About2007-10-08-Meeting AgendaEngineeringServicesCommittee Meeting CommitteeRoom-10/8/2007-1:30AM ENGINEERINGSERVICES 1.ApproveJointFundingAgreementbetweenUtilitiesa nd USGSforgroundwatermonitoring. Attachments 2.Approve a construction contract to W.L. Hailey & Company, Inc., who submitted an apparent low bid of $2,510,796.35toconstructPhaseIV&VoftheRae’s CreekTrunkSewerImprovements. Attachments 3.Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for CambridgeSubdivision,SectionNine. Attachments 4.Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for CambridgeSubdivision,SectionTen. Attachments 5.Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for CambridgeSubdivision,SectionSix,PhaseTwo. Attachments 6.Motion to authorize condemnation of a portion of property #054-0-062-10-0 1725 Wylds Road, which is owned by Dennis Brua, care of Cheri B. Bomar, for 21,229 square feet of permanent easement and 11,288 squarefeetoftemporaryeasement.AUDProject:10 151- 630WaterMain,Phase2. Attachments 7.Motion to authorize condemnation of a portion of Attachments property # 140-0-717-00-0 3977 Crest Drive, which is ownedbyPhillipR.JoynerandBessieJoyner,for4 ,366 sq. feet of permanent easement and 2,136 sq. feet o f temporaryconstructioneasement.AUDproject:50202 - HorsepenSanitarySewer,Phase2. 8.Motion to authorize condemnation of a portion of property # 139-0-287-00-0 3846 New Karleen Road, whichisownedbyMichaelJones,for1,999sq.feet of permanant easement and 999 sq. feet of temporary easement. AUD project: 50202 -Horsepen Sanitary Sewer,Phase2. Attachments 9.Motion to authorize condemnation of a portion of property #054-0-064-00-0 1810 Wylds Road, which is owned by Wylds Road Partners, LLC, care of Hock Development Company, for 11,084 square feet of permanenteasementand11,258squarefeetoftempor ary easement.AUDProject:10151-630WaterMainPhase 2. Attachments 10.Motion to approve the expansion of the Ellis Street Study.(RequestedbyCommissionerAndyCheek) Attachments 11.Report from the Administrator regarding the identificationofafundingsourceforsidewalk/str eetlight improvements for theLyman/Dover Project.(Referred fromSeptember24PublicServices) Attachments 12.Ratifyfundingintheamountof$72,152.91toFlowm ore ServicesandBlairConstructionfortheemergencyl ine piggingefforttosupplyFortGordonwithwater. Attachments 13.Approve cost-share agreement for construction in the amountof$34,306.00toMr.JerryGreenwayforthe off- site sanitary sewer extension project in the Orchar d Subdivision. Attachments 14.ApprovepaymenttoReevesConstructionCompanyfor repairsmadeonScottNixonDriveinconjunctionwi th Attachments www.augustaga.gov the12”waterlinebreak,intheamountof$43,825.4 1. 15.Presentation by Mr. Jim Bode of Siemens regarding a programtoimproveenergyefficiencyandLandfillg as revenue. Attachments 16.PesentationbyMr.TyroneWilsonrequestingassista nce from the city regarding thedetermination of owners hip ofa tree which is located on an easementwhether i t belongstothecityortheValleyParkAssociation. Attachments EngineeringServicesCommitteeMeeting 10/8/20071:30AM ApproveJointFundingAgreementbetweenUtilitiesa ndUSGS#2 Department:Utilities caption2:ApproveJointFundingAgreementbetweenUtilitiesa nd USGSforgroundwatermonitoring. Background:Lastyear,AUDandtheUnitedStatesGeologicalSur vey (USGS)mettodiscusswaystoworktogetherto cooperativelyfundprojectsthatwouldhavemutual benefits andbeofmutualinteresttobothofouragencies.In2006, AUDandUSGSjointlyfundedagroundwatermonitorin g project,whichwewouldliketoexpandandextendt hrough 2007-2008.PertheproposalsubmittedfromUSGS,t hey wouldprovide$33,750offundingandAUDwouldprov ide $33,750offundingtoestablishtwogroundwatermon itoring sitesaroundourplant2andplant3wellfields.O ne additionalsitewasestablishedin2006.Thiswoul dprovide groundwaterdepthdatawhichwillbenefitourlong-term waterresourceplanningwhileprovidingUSGSwith potentiallyvaluableinformationfortheirtrendan alysisand predictivemodelingtools.Inaddition,USGSwill periodicallytestthewellsforTCEcontaminationw hichhas beenfoundinsomewellsintheplant1and2wellf ields.As mentioned,AUDandtherefore’scontributionwould be $33,750towardsthisworthwhilegoal. Analysis:PertheproposalsubmittedfromUSGS,theywouldes tablish twogroundwatermonitoringsitesaroundourplant2 and plant3wellfields. FinancialImpact:$33,750from507043410-54252110/80700025-542525110 Alternatives:None. Recommendation: ApproveJointFundingAgreementbetweenUtilitiesa nd Cover Memo Item # 1 USGSforgroundwatermonitoring. Fundsare Availableinthe Following Accounts: $33,750from507043410-54252110/80700025-542525110 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 1 Attachment number 1 Page 1 of 6 Item # 1 Attachment number 1 Page 2 of 6 Item # 1 Attachment number 1 Page 3 of 6 Item # 1 Attachment number 1 Page 4 of 6 Item # 1 Attachment number 1 Page 5 of 6 Item # 1 Attachment number 1 Page 6 of 6 Item # 1 EngineeringServicesCommitteeMeeting 10/8/20071:30AM AwardconstructioncontractforRae'sCreekTrunkS ewerReplacement Department: caption2:ApproveaconstructioncontracttoW.L.Hailey&Co mpany, Inc.,whosubmittedanapparentlowbidof$2,510,7 96.35to constructPhaseIV&VoftheRae’sCreekTrunkSew er Improvements. Background:TheRae’sCreekBasinisoneofthemostheavilypop ulated drainagebasinsintheCityofAugusta.Since1998 the UtilitiesDepartmenthassteadilyreplacedsections ofthe Rae’sCreekTrunkSewerbaseduponcapacityandconditi on. PhasesIV&Varethefinaltrunksewerreplacement sneeded intheRae’sCreekBasin.Increasingthesizeofthe line betweenWheelerRoadtoapointjustWestofJackso nRoad willprovidethecapacityneededforthecontinued developmentofWestAugusta. Analysis:W.L.Hailey&Company,Inc.hasperformedwellonse wer lineprojectsfortheAugustaUtilitiesDepartmenti nthepast. Acceptingthelowbidfromthiscontractorwillall owthe constructiontobeginonthisproject. FinancialImpact:Provide$2,510,796.35fromtheRevenueGeneratedFu nd (accountnumber507043420-5425210/80260112-5425210). Alternatives:Rejectthelowbidandre-advertise. Recommendation:Werecommendapprovingtheconstructioncontractwi th W.L.Hailey&Company,Inc.,whosubmittedaappare nt lowbidof$2,510,796.35toconstructtheRae'sCre ekTrunk SewerImprovementsPhaseIV&V. Fundsare Availableinthe Fundsareavailableinthefollowingaccounts:5070 43420- Cover Memo Item # 2 Following Accounts: 5425210/80260112-5425210. REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 2 Item # 2 EngineeringServicesCommitteeMeeting 10/8/20071:30AM CambridgeSectionNine Department:EngineeringDepartment-AbieL.Ladson,P.E.,Direct or caption2:Approvethedeedsofdedication,maintenanceagreem ents, androadresolutionsubmittedbytheEngineering,a nd AugustaUtilitiesDepartmentsforCambridgeSubdivi sion, SectionNine. Background:ThefinalplatwasapprovedbytheCommissionon October 18,2005.Thesubdivisiondesignandplat,includi ngthe stormdrainsystem,havebeenreviewedandaccepted byour engineeringstaffandtheconstructionhasbeenrev iewedby ourinspectors.TheUtilitiesDepartmenthasinspec tedand reviewedthewaterandsanitarysewerinstallations ,and herebyrequestsacceptanceoftheutilitydeedand maintenanceagreementofsame. Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.There arenowetlandsor100-yearfloodplainboundaries involved inthissection.Acceptanceofsaidutilitydeedsh alldedicate, asrequired,thewaterandsanitarysewermainsalo ngwith theapplicableeasementstoAugusta,Georgia,foro peration andmaintenance. FinancialImpact:Byacceptingthisroad,waterandsanitarysewerin stallations intotheCountysystemandafterthe18-monthmaint enance warrantybythedeveloper/contractorhasexpired,a llfuture maintenanceandassociatedcostswillbebornebyA ugusta, Georgia.Byacceptanceoftheutilitydeedandmain tenance agreement,positiverevenuewillbegeneratedfrom thesale ofwaterandsanitarysewertapsandmonthlybillin gofsame. Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements, androadresolutionsubmittedbytheEngineering,a nd AugustaUtilitiesDepartmentsforCambridgeSubdivi sion, SectionNine.2.Donotapproveandrisklitigation . Cover Memo Item # 3 Recommendation:ApproveAlternativeNumberOne. Fundsare Availableinthe Following Accounts: Notrequiredatthistime. REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Attachment number 2 Page 1 of 1 Item # 3 Attachment number 3 Page 1 of 1 Item # 3 Attachment number 3 Page 1 of 1 Item # 3 Attachment number 4 Page 1 of 1 Item # 3 Attachment number 4 Page 1 of 1 Item # 3 Attachment number 5 Page 1 of 1 Item # 3 Attachment number 6 Page 1 of 1 Item # 3 Attachment number 6 Page 1 of 1 Item # 3 Attachment number 6 Page 1 of 1 Item # 3 Attachment number 6 Page 1 of 1 Item # 3 Attachment number 7 Page 1 of 1 Item # 3 Attachment number 7 Page 1 of 1 Item # 3 EngineeringServicesCommitteeMeeting 10/8/20071:30AM CambridgeSectionTen Department:EngineeringDepartment-AbieL.Ladson,Director caption2:Approvethedeedsofdedication,maintenanceagreem ents, androadresolutionssubmittedbytheEngineering,and AugustaUtilitiesDepartmentsforCambridgeSubdivi sion, SectionTen. Background:ThefinalplatwasapprovedbytheCommissionon April 19,2005.Thesubdivisiondesignandplat,includi ngthe stormdrainsystem,havebeenreviewedandaccepted byour engineeringstaffandtheconstructionhasbeenrev iewedby ourinspectors.TheUtilitiesDepartmenthasinspe ctedand reviewedthewaterandsanitarysewerinstallations ,and herebyrequestsacceptanceoftheutilitydeedand maintenanceagreementofsame. Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.There arenowetlandsor100-yearfloodplainboundaries involved inthissection.Acceptanceofsaidutilitydeedsh alldedicate, asrequired,thewaterandsanitarysewermainsalo ngwith theapplicableeasementstoAugusta,Georgia,foro peration andmaintenance. FinancialImpact:Byacceptingtheseroads,waterandsanitarysewer installationsintotheCountysystemandafterthe 18-month maintenancewarrantybythedeveloper/contractorha s expired,allfuturemaintenanceandassociatedcost swillbe bornebyAugusta,Georgia.Byacceptanceoftheuti litydeed andmaintenanceagreement,positiverevenuewillbe generatedfromthesaleofwaterandsanitarysewer tapsand monthlybillingofsame. Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements, androadresolutionssubmittedbytheEngineering,and AugustaUtilitiesDepartmentsforCambridgeSubdivi sion, Cover Memo Item # 4 SectionTen.2.Donotapproveandrisklitigation. Recommendation:ApproveAlternativeNumberOne. Fundsare Availableinthe Following Accounts: Notrequiredatthistime. REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4 Attachment number 2 Page 1 of 1 Item # 4 Attachment number 3 Page 1 of 1 Item # 4 Attachment number 3 Page 1 of 1 Item # 4 Attachment number 4 Page 1 of 1 Item # 4 Attachment number 4 Page 1 of 1 Item # 4 Attachment number 5 Page 1 of 1 Item # 4 Attachment number 5 Page 1 of 1 Item # 4 Attachment number 6 Page 1 of 1 Item # 4 Attachment number 6 Page 1 of 1 Item # 4 Attachment number 6 Page 1 of 1 Item # 4 Attachment number 6 Page 1 of 1 Item # 4 Attachment number 7 Page 1 of 1 Item # 4 Attachment number 7 Page 1 of 1 Item # 4 EngineeringServicesCommitteeMeeting 10/8/20071:30AM CambridgeSubdivision,SectionSix,PhaseTwo Department:EngineeringDepartment-AbieL.Ladson,P.E.,Interi m Director caption2:Approvethedeedsofdedication,maintenanceagreem ents, androadresolutionsubmittedbytheEngineering,a nd AugustaUtilitiesDepartmentsforCambridgeSubdivi sion, SectionSix,PhaseTwo. Background:ThefinalplatwasapprovedbytheCommissionon March 15,2005.Thesubdivisiondesignandplat,includi ngthe stormdrainsystem,havebeenreviewedandaccepted byour engineeringstaffandtheconstructionhasbeenrev iewedby ourinspectors.TheUtilitiesDepartmenthasinspec tedand reviewedthewaterandsanitarysewerinstallations ,and herebyrequestsacceptanceoftheutilitydeedand maintenanceagreementofsame. Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.There arenowetlandsor100-yearfloodplainboundaries involved inthissection.Acceptanceofsaidutilitydeedsh alldedicate, asrequired,thewaterandsanitarysewermainsalo ngwith theapplicableeasementstoAugusta,Georgia,foro peration andmaintenance. FinancialImpact:Byacceptingthisroad,waterandsanitarysewerin stallations intotheCountysystemandafterthe18-monthmaint enance warrantybythedeveloper/contractorhasexpired,a llfuture maintenanceandassociatedcostswillbebornebyA ugusta, Georgia.Byacceptanceoftheutilitydeedandmain tenance agreement,positiverevenuewillbegeneratedfrom thesale ofwaterandsanitarysewertapsandmonthlybillin gofsame. Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements, androadresolutionsubmittedbytheEngineering,a nd AugustaUtilitiesDepartmentsforCambridgeSubdivi sion, Cover Memo Item # 5 SectionSix,PhaseTwo.2.Donotapproveandrisk litigation. Recommendation:ApproveAlternativeNumberOne. Fundsare Availableinthe Following Accounts: Notrequiredatthistime. REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 5 Attachment number 1 Page 1 of 1 Item # 5 Attachment number 2 Page 1 of 1 Item # 5 Attachment number 2 Page 1 of 1 Item # 5 Attachment number 3 Page 1 of 1 Item # 5 Attachment number 3 Page 1 of 1 Item # 5 Attachment number 4 Page 1 of 1 Item # 5 Attachment number 4 Page 1 of 1 Item # 5 Attachment number 4 Page 1 of 1 Item # 5 Attachment number 4 Page 1 of 1 Item # 5 Attachment number 5 Page 1 of 1 Item # 5 Attachment number 5 Page 1 of 1 Item # 5 Attachment number 6 Page 1 of 1 Item # 5 Attachment number 7 Page 1 of 1 Item # 5 EngineeringServicesCommitteeMeeting 10/8/20071:30AM Condemnation-Brua Department:CountyAttorney-StephenE.Shepard,Attorney caption2:Motiontoauthorizecondemnationofaportionofpr operty #054-0-062-10-01725WyldsRoad,whichisownedby DennisBrua,careofCheriB.Bomar,for21,229squ arefeet ofpermanenteasementand11,288squarefeetoftem porary easement.AUDProject:10151-630WaterMain,Phase 2. Background:Theappraisedvalueoftheeasementis$10,569.00.Dueto extendednegotiationattemptsandnoresponsefrom the propertyowner/managerregardingthemostrecentof fer,itis necessarytopursuecondemnation. Analysis:Condemnationisrequiredinordertoacquiretheea sement. FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L511043410-5411120J/L80310151-5411120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 6 Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6 EngineeringServicesCommitteeMeeting 10/8/20071:30AM Condemnation-Joyner Department:CountyAttorney-StephenE.Shepard,Attorney caption2:Motiontoauthorizecondemnationofaportionofpr operty# 140-0-717-00-03977CrestDrive,whichisownedby Phillip R.JoynerandBessieJoyner,for4,366sq.feetof permanent easementand2,136sq.feetoftemporaryconstructi on easement.AUDproject:50202-HorsepenSanitarySe wer, Phase2. Background:Theappraisedvalueoftheeasementis$1,438.00.The appraisedvalueofthecompensationforthe damage/destructionofsodis$1,626.00.Duetounsu ccessful negotiationwiththepropertyowners,itisnecessa ryto pursuecondemnation. Analysis:Condemnationisrequiredinordertoaquiretheeas ement. FinancialImpact:Thenecessarycostswillbecoveredbyprojectbudj et. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L510043420-5411120J/L80250202-5411120 REVIEWEDANDAPPROVEDBY : Administrator. Cover Memo Item # 7 ClerkofCommission Cover Memo Item # 7 Attachment number 1 Page 1 of 1 Item # 7 EngineeringServicesCommitteeMeeting 10/8/20071:30AM Condemnation-MichaelJones Department:CountyAttorney-StephenE.Shepard caption2:Motiontoauthorizecondemnationofaportionofpr operty# 139-0-287-00-03846NewKarleenRoad,whichisowne dby MichaelJones,for1,999sq.feetofpermanantease mentand 999sq.feetoftemporaryeasement.AUDproject:5 0202- HorsepenSanitarySewer,Phase2. Background:Theappraisedvalueoftheeasementis$525.00.Du etoa failuretonegotiateanagreement,proceedwith condemnation. Analysis:Condemnationisrequiredinordertoaquiretheeas ement. FinancialImpact:Thenecessarycostswillbecoveredbyprojectbudg et. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L510043420-5411120J/L80250202-5411120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 8 Item # 8 Item # 8 EngineeringServicesCommitteeMeeting 10/8/20071:30AM Condemnation-WyldsRoadPartners,LLC Department:CountyAttorney-StephenE.Shepard,Attorney caption2:Motiontoauthorizecondemnationofaportionofpr operty #054-0-064-00-01810WyldsRoad,whichisownedby WyldsRoadPartners,LLC,careofHockDevelopment Company,for11,084squarefeetofpermanenteaseme ntand 11,258squarefeetoftemporaryeasement.AUDProj ect: 10151-630WaterMainPhase2. Background:Theappraisedvaluefotheeasementis$6,001.00.Dueto failednegotiationswiththepropertyowner/manager ,itis necessarytopursuecondemnation. Analysis:Condemnationisrequiredinordertoacquiretheea sement. FinancialImpact:Thenecessarycostwillbecoveredbytheprojectb udget. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L511043410-5411120J/L80310151-5411120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 9 Cover Memo Item # 9 Attachment number 1 Page 1 of 1 Item # 9 EngineeringServicesCommitteeMeeting 10/8/20071:30AM EllisStreetStudy Department: caption2:MotiontoapprovetheexpansionoftheEllisStreet Study. (RequestedbyCommissionerAndyCheek) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 10 EngineeringServicesCommitteeMeeting 10/8/20071:30AM LymanDoverFunding Department:ClerkofCommission caption2:ReportfromtheAdministratorregardingtheidentif icationof afundingsourceforsidewalk/streetlightimprovem entsfor theLyman/DoverProject.(ReferredfromSeptember2 4 PublicServices) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 11 Attachment number 1 Page 1 of 2 Item # 11 Attachment number 1 Page 2 of 2 Item # 11 EngineeringServicesCommitteeMeeting 10/8/20071:30AM Ratifyfundingintheamountof$72,152.91toFlowm oreServicesandBlairConstructionforthe emergencylinepiggingefforttosupplyFortGordon withwater. Department:Utilities caption2:Ratifyfundingintheamountof$72,152.91toFlowm ore ServicesandBlairConstructionfortheemergencyl ine piggingefforttosupplyFortGordonwithwater. Background:ThemunicipalservicesplanforFortGordonpropose d utilizingAugustaUtilitiestoprovideFortGordon with municipalwaterandsewerservice.Thatservicein cludesan interconnectiontothefinishedwatersupplylineo nthebase. Aspartofthefirstconnectioncontract,asection ofcastiron waterlinethathadnotbeeninserviceforapproxi mately twentyyearswasrequiredtobecleaned.Thelineh adtobe cleanedonanemergencybasissoasnottoimpedet he flushingandsterilizationofthenewlineconnecti on.AUD contactedFlowmoreservicesof,toruncleaning“p igs” throughthecastironline,andBlairConstruction toprovide supportservicesassociatedwithenteringandexiti ngthe line.TheworkwasperformedinearlyJune,2007. Analysis:Flowmoreservicescleanedthelinebypipeline“pig ging” andBlairconstructioninstalledentryandexitpoi ntsforthe linecleaning.Thelinewascleanedandputintose rvice followingthiseffort. FinancialImpact:Fundsareavailablefromthe2004bondfund5070434 10- 5425110/80310801-5425110.$36,789forFlomoreand $35,363.91forBlairConstruction. Alternatives:None. Cover Memo Item # 12 Recommendation:Werecommendratifingfundingintheamountof$72,152.91 toFlowmoreServicesandBlairConstructionforthe emergencylinepiggingefforttosupplyFortGordon with water. Fundsare Availableinthe Following Accounts: Fundsareavailablefromthe2004bondfund5070434 10- 5425110/80310801-5425110.$36,789forFlomoreand $35,363.91forBlairConstruction. REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 12 Attachment number 1 Page 1 of 3 Item # 12 Attachment number 1 Page 2 of 3 Item # 12 Attachment number 1 Page 3 of 3 Item # 12 Attachment number 2 Page 1 of 12 Item # 12 Attachment number 2 Page 2 of 12 Item # 12 Attachment number 2 Page 3 of 12 Item # 12 Attachment number 2 Page 4 of 12 Item # 12 Attachment number 2 Page 5 of 12 Item # 12 Attachment number 2 Page 6 of 12 Item # 12 Attachment number 2 Page 7 of 12 Item # 12 Attachment number 2 Page 8 of 12 Item # 12 Attachment number 2 Page 9 of 12 Item # 12 Attachment number 2 Page 10 of 12 Item # 12 Attachment number 2 Page 11 of 12 Item # 12 Attachment number 2 Page 12 of 12 Item # 12 EngineeringServicesCommitteeMeeting 10/8/20071:30AM Requestcost-shareapprovalforconstructionservic eswithMr.JerryGreenwayforoff-site sanitarysewermainconstructionthroughtheOrchar dSubdivision. Department:Utilities caption2:Approvecost-shareagreementforconstructionintheamount of$34,306.00toMr.JerryGreenwayfortheoff-sit esanitary sewerextensionprojectintheOrchardSubdivision. Background:TheOrchardsubdivisionoff-sitesewerprojectisl ocatedin thevicinityofBrownRd.andDuncanDr.inAugusta RichmondCounty,Georgia.Mr.Greenwayisfinancing the designandconstructionofthesubdivision,andoff -site sewer.Theutilitiesdepartmentrecommendsthecost -shareof theoff-sitesewerfortheprojectbecauseitwill providean accesspointtotie-inanewsewermainthatwills erve propertiesalongBrownRd.andanewmiddleschool.The projectentailsapproximately900linearfeetofsa nitary sewerlinethatwillprovidethesubdivisionservic eandthe countywithaconnectionpointforfuturegrowth. Analysis:TheAUDcostforthescopeofworkdescribedis$34 ,306.00. Basedonprojectsofsimilarscope,AUDhasreviewe dthe costsanddeterminethisfeetobefairandreasona ble.By cost-sharingthisprojectwithMr.Greenwaythedev eloperof theOrchardSubdivisionbothpartiesbenefitandsh area reductioninprojectedcost. FinancialImpact:FinancialImpact:$34,306.00fromRenewalandExten sion Account. Alternatives:NoneGiven Recommendation:Werecommendapprovingthecost-shareagreementfor constructionfortheoff-sitesanitarysewerextensiontoallow serviceforthepropertiesofBrownRdandtheRCBO Enew Cover Memo Item # 13 middleschool. Fundsare Availableinthe Following Accounts: Fundsareavailableinthefollowingaccounts:507-04- 3420/54-252108070040/54-25210 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 13 DE S C R I P T I O N U n i t U n i t P r i c e Q u a n t i t y T o t a l 8" P . V . C . S a n i t a r y S e w e r L F $ 2 5 . 6 0 8 2 1 2 1 , 0 1 8 $ 8" D . I . . S a n i t a r y S e w e r L F $ 3 9 . 2 0 2 0 3 7 , 9 5 8 $ Sa n i t a r y M a n h o l e E A $ 2 , 7 0 0 . 0 0 5 1 3 , 5 0 0 $ Ti e - i n E x i s t M a n h o l e E A $ 1 , 2 0 0 . 0 0 1 1 , 2 0 0 $ Cl e a r & G r u b AC $ 4 , 5 0 0 . 0 0 0 2 , 0 6 6 $ TO T A L 45 , 7 4 1 $ Re i m b u r s e m e n t t o J e r r y G r e e n w a y L u m p S u m $ 4 5 , 7 4 1 0 . 7 5 3 4 , 3 06 $ RE I M B U R S E M E N T B R E A K D O W N TH E O R C H A R D Co n t r a c t FO R OF F - S I T E S A N I T A R Y S E W E R Attachment number 1 Page 1 of 2 Item # 13 Attachment number 1 Page 2 of 2 Item # 13 EngineeringServicesCommitteeMeeting 10/8/20071:30AM ScottNixonRoadwayRepair Department:Utilities caption2:ApprovepaymenttoReevesConstructionCompanyfor repairsmadeonScottNixonDriveinconjunctionwi ththe 12”waterlinebreak,intheamountof$43,825.41. Background:ReevesConstructionCompanyistheDOTcontractor that wastaskedwiththeconstructionoftheDavisRoad WideningprojectwhichprecludedtheI-20interchan ge project.OnJune6th,ofthisyearReeveswasper forming workinScottNixonatapointwherethelocationo fthe waterlinewasbelievedtobeoutofthepathofthe areaof work.However,thewaterlinewasinfactinthepat hofthe workbeingperformedandconsequentlywashit.The resultingdamagetothenewlyconstructedroadwayw as significantandresultedinatotalrepaircostonb ehalfof Reevesintheamountof$43,825.41. Analysis:Theamountofdamagetotheroadwaycausedbythe breakingofthe12”waterlinewasprimarilytheres ultofthe underminingofthesubsurfacematerial.Inorderto properly replacetheroadwaysubsurface,theasphalttopand basehad toberemovedandthesubsurfacematerialrestoredi n acceptablecompactedlayers.Consideringtheamount of roadwaythatwasdamagedasaresultofthiswaterl inebreak, AUDfeelsthatthecostcompensationrequestedbyR eevesis acceptable. FinancialImpact:FundsareavailableintheAUDrenewal&extension budget. Alternatives:NoneRecommended. Recommendation:ItisrecommendedtoapprovepaymenttoReeves ConstructionCompanyforrepairsmadeonScottNixo n Cover Memo Item # 14 Driveinconjunctionwiththe12”waterlinebreak,inthe amountof$43,825.41. Fundsare Availableinthe Following Accounts: $43,825.41inacct#507043410-5425110/80700065- 5425110 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 14 Item # 14 EngineeringServicesCommitteeMeeting 10/8/20071:30AM Siemens Department:ClerkofCommission caption2:PresentationbyMr.JimBodeofSiemensregardinga programtoimproveenergyefficiencyandLandfillg as revenue. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 15 Attachment number 1 Page 1 of 1 Item # 15 EngineeringServicesCommitteeMeeting 10/8/20071:30AM TyroneWilson-Treeremoval Department:ClerkofCommission caption2:PesentationbyMr.TyroneWilsonrequestingassista nce fromthecityregardingthedeterminationofowners hipofa treewhichislocatedonaneasementwhetheritbel ongsto thecityortheValleyParkAssociation. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 16 Attachment number 1 Page 1 of 1 Item # 16