HomeMy WebLinkAbout2007-07-30-Meeting AgendaEngineeringServicesCommittee
Meeting
CommitteeRoom-7/30/2007-1:30PM
ENGINEERINGSERVICES
1.Motion to abandon an alley known as Telfair Lane to
Demarcpoint,LLC.
Attachments
2.Approve award for Additional Design Services in the
amount of $84,775.00 to W.R. Toole Engineers, Inc.
(WRTE) in order to incorporate changes in design
requirementstoboththeDougBarnardParkway16inc h
Water Main and Lumpkin Rd 20inch Water Main
Improvementsatthe90%stageofdesign.
Attachments
3.Approve award for Additional Design Services in the
amount of $42,238.00 to Johnson, Laschober &
Associates, P.C. (JLA) in order to incorporate chan ges
fromtheoriginalHorsepenPhaseIIdesignrequirem ents
whicharecurrentlyat100%stageofdesign.
Attachments
4.Approve award of design contract modification in th e
amountof$36,742toZELEngineers,Inc.forprovid ing
additional engineering services for 3 separate
construction contracts in lieu of 2 for Project 108 01-
MorganRoadPumpStation/Ft.Gordon20”WaterMain
Connection.
Attachments
5.Approve the Engineering Department to authorize
Supplemental Agreement Number Three and Capital
Project Budget Change Number Three (CPB# 324-04-
203824335) authorizing the allocation of funds in t he
amountof$29,000.00toW.R.TooleEngineers,Inc.to
completethedesignfortheMMScottParkintheBe lair
HillsSubdivision.
Attachments
6.Motion to approvechanging Benson Drive to Benson
Road.
Attachments
7.Motion to authorize condemnation of a portion of
Property # 052-0-117-00-0 3906 Carolyn Street, which
wasownedbythelateJonathanandChristineEdward s,
for1,025SquareFeetofPermanentEasementand2,7 93
SquareFeetofTemporaryEasement.PWProject:Bela ir
HillsSubdivisionImprovementProject.
Attachments
8.Motion to authorize condemnation of a portion of
Property#051-0-220-00-01608HildaAvenueand051 -
0-221-00-0 3917 Bolton Street, which are owned by
Leonard M. Gaines, for 2,000 Sq. Feet of Temporary
Easement. PW Project: Belair Hills Subdivision
ImprovementProject.
Attachments
9.Motion to authorize condemnation of a portion of
Property#065-2-003-00-03912PadrickStreet,whichis
ownedbyLonellandCarolY.Spurgeon,for653Squa re
Feet of Right of Way and 1,802 Square Feet of
Temporary Easement. PW Project: Belair Hills
SubdivisionImprovementProject.
Attachments
10.Motion to authorize condemnation of a portion of
Property#051-0-234-00-03946CarolynStreet,whichis
ownedbyRuthN.GrayandThomasD.Gray,for3,805
Sq.FeetofPermanentEasementand3,387Sq.Feeto f
Temporary Easement. PW Project: Belair Hills
SubdivisionImprovementProject.
Attachments
11.Approve of utility items to be constructed by Mabus
Brothers Construction, Inc., in the East Boundary
Drainage & Improvement Project in the amount of
$97,148.67.
Attachments
12.ApprovetheFinancialCloseoutsofSPLOSTprojects that
wereprogrammedover10yearsagofortheEngineeri ng
Department and never designed or constructed.The
funding for these projects will be redirected back into
theirrespectiveFundRecaptureAccount.(Referred from
Attachments
www.augustaga.gov
July10Commissionmeeting)
13.ApprovethepurchaseofaTrimbleR8GNSSReceiver
Kit,DataCollectorandAccessoriesintheamounto f$27,
455.75.
Attachments
14.MotiontoapproveanOptionforRight-of-Waybetween
Augusta, Georgia, as owner and Augusta, Georgia, as
optionee, in connection with the St. Sebastian Way
Project,for0.206acre(8,965.86sq.ft.)infeea nd0.032
acre (1,410.21 sq. ft.) of permanent construction a nd
maintenanceeasementforthefollowingpropertyloc ated
at1522&1547&1548BroadStreetforapurchasep rice
of$86,100.00.
Attachments
15.Report from the Utilities Department/Administrator
regardingtheinstallationofthewatermaininthe areaof
theSouthAugustaFleaMarket.
Attachments
EngineeringServicesCommitteeMeeting
7/30/20071:30PM
AbandonmentofanAlleyknownasTelfairLane
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:MotiontoabandonanalleyknownasTelfairLaneto
Demarcpoint,LLC.
Background:TelfairLaneisa0.05acretractofland,measurin g194.39
feetby12feetandislocatedoffof11thStreet.TelfairLane
runsparalleltoand160feetsouthofTelfairStre et,asshown
ontheattachedplat.Demarcpoint,LLC,isthecur rentowner
oftheadjacentparcellocatedbetweenTelfairLane and
WalkerStreet.Demarcpoint,LLC,desirestheaband onment
ofthispropertysothatitmayuseitinconjuncti onwithits
adjoiningproperty.
Analysis:Abandonmentofthepropertywillnotblockegresso raccess
toanyadjacentpropertyowner.
FinancialImpact:Anappraisalvaluedtheproperty'smarketvalueto be
$1,500.00.
Alternatives:Approveordenythemotiontoabandonthealleykno wna
TelfairLane.
Recommendation:ApprovethemotiontoabandonthealleyknownaTel fair
Lane.
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 1
Administrator.
ClerkofCommission
Cover Memo
Item # 1
Attachment number 1
Page 1 of 1
Item # 1
Attachment number 1
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Item # 1
Attachment number 1
Page 1 of 1
Item # 1
EngineeringServicesCommitteeMeeting
7/30/20071:30PM
AwardChangeOrderforDesignContractforAugusta UtilitiesDepartment
Department:AugustaUtilitiesDepartment
caption2:ApproveawardforAdditionalDesignServicesinthe amount
of$84,775.00toW.R.TooleEngineers,Inc.(WRTE)in
ordertoincorporatechangesindesignrequirements toboth
theDougBarnardParkway16inchWaterMainandLump kin
Rd20inchWaterMainImprovementsatthe90%stage of
design.
Background:TheLumpkinRd20-inchWaterMainImprovementsproj ect
involvesthedesignof5,650linearfeetof20-inch diameter
ductileironpipefromtheHWY56andLumpkinRd
intersectiontoDougBarnardintersection.DougBa rnard
Parkway16-inchImprovementsprojectinvolvesthed esign
of12,860LFof16-inchdiameterductileironpipe along
DougBarnardParkway,startingNorthofI-520toth e
intersectionofGordonHWY.Thedesignofbothprop osed
20-inchand16-inchwaterlineisatransmissionmai nthat
willallowtheAugustaUtilitiesDepartmenttosupp lysurface
waterfromthenewN.MaxHicksTobaccoRoadWater
TreatmentPlantintoareasprimarilyservedbythee xisting
groundwatersystem.
Analysis:BasedonAUD'sHydraulicModelanalysis,itwas
determinedthatthecurrentdesignpipesizeof20-inch
waterlineonLumpkinRdand16inchwaterlineonDo ug
BarnardParkwaydoesnotmeetupcomingprojectedwa ter
demands.Inaddition,AUDisunabletoobtainthen ecessary
easementforthelastsectionof3,000LFofwaterm ainon
DougBarnardParkwaytoGordonHWY.Thereforethis last
sectionofpipehastoberedesignedfromtheorigi nally
proposedrouteoftheeastsidetothemorefeasibl erouteon
thewestsideofDougBarnard.W.R.TooleEngineers ,Inc.
submittedanacceptableproposalforadditionaldes ignfees
tomodifybothplanswhicharecurrentlyatthe90%design
phase.Thestaffoftheutilitiesdepartmenthasre viewedthe
Cover Memo
Item # 2
proposalandrecommendawardoftheadditionaldesi gnfees.
FinancialImpact:Thechangeorderforthisproject$84,775.00.These funds
areavailablefromthefollowingaccounts:510043410 -
5212115/80210168-5212115
Alternatives:1.RejectWRTEProposal,whichwoulddelaythedesi gnof
theprojectandtheconstructionofthewatermain extension.
2.ApproveWRTEProposalforAdditionalEngineering
DesignFeetocompletethedesignofthetwowaterl ine
projects.
Recommendation:ItisrecommendedtoawardtheAdditionalDesignFe eto
W.R.TooleEngineers,Inc.intheamountof$84,775 .00
Fundsare
Availableinthe
Following
Accounts:
510043410-5212115/80210168-5212115
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 2
Lumpkin Road Water Main Project Plan Revisions
Project Limits (Update Existing Design): Professional services will be provided to revise
the existing Lumpkin Road Water Main Plans and specifications to reflect changes in the
pipe diameter size as requested by AUD.
Anticipated Services and Design Issues: The following services will be provided in
addition to the original scope of work outlined for the Lumpkin Road Water Main
Project:
• Update plan/profiles/easement maps and resubmit 90% Preliminary Plans and
attend 90% Review Meeting.
• Review/update permits as necessary.
• Update restrained joint calculations.
• Prepare 100% Final Plans and Specifications.
• Draft digital “red-line” construction plans. Field notes to be provided by
Contractor.
Deliverables: The following deliverables were considered for calculation of direct costs
and fee estimates:
• 90% Preliminary Plans – 8 Sets (Including revised easement maps)
• 100% Contract Documents Including Soil Erosion, Sedimentation and Pollution
Control Plans– 5 Sets
• One hardcopy and one digital copy of “red-lined” construction plans.
NOTE: 1 set of Contract Documents will be provided to the Purchasing
Department.
NOTE: WRTE does not anticipate a 30% or 60% Plan Submittal.
Doug Barnard Parkway Water Main Project – Phase I Plan Revisions:
Project Limits (Update Existing Design): Professional services will be provided to revise
the existing Doug Barnard Parkway Phase I Water Main Plans and specifications to
reflect changes in the route and change the pipe diameter size as requested by AUD. The
changes in alignment are due to conflicts with a parallel access road located along the
east side of Doug Barnard Parkway. Services will include the redesign of approximately
3,000 linear feet of the project beginning near Gordon Highway and continuing south
toward Dan Bowles Road.
Anticipated Services and Design Issues: The following services will be provided in
addition to the original scope of work outlined for the Doug Barnard Parkway Water
Main Project:
Attachment number 1
Page 1 of 7
Item # 2
• Coordinate with Atlanta Gas Light Company for crossing of gas mains.
• Coordinate with Atlanta Gas Light Company for determination of anode beds and
potential conflicts with ductile iron water mains.
• Assess options for PVC water mains in areas in conflict with anode beds.
• Coordinate with Georgia Power Transmission Department for permitting around
transmission poles located along Doug Barnard Parkway.
• Investigate options for wrapped piped in areas conflicting with anode beds or in
areas with corrosive soils.
• Develop new field survey required along west side of Doug Barnard Parkway to
update existing basemap.
• Coordinate with Georgia Department of Transportation for utility permitting in
R/W.
• Coordinate with Army Corp of Engineers for wetland impacts.
• Construction could potentially impact 6 property owners on west side of Doug
Barnard Parkway. Additional easement maps will be prepared.
• A sub-surface investigation will be prepared. Soil tests will be completed at 500
foot intervals at depths up to 6 feet. Soil PH will be addressed to identify
corrosive soils. Additionally, soil borings will be taken in areas proposed for jack
and bore construction to determine presence of rock and ground water.
• Evaluate wetlands on west side of Doug Barnard Parkway.
• Update plan/profiles/easement maps and resubmit 30% Preliminary Plans and
attend 30% Review Meeting.
• Review/update permits as necessary.
• Update restrained joint calculations.
• Prepare 90% Preliminary Plans, Final Easement Maps, and attend 90% Review
Meeting.
• Prepare 100% Final Plans and Specifications.
• Draft digital “red-line” construction plans. Field notes to be provided by
Contractor.
• WRTE anticipates utilizing DIPRA for field testing services. Should design
services be necessary then WRTE will utilize CORRPRO
Deliverables: The following deliverables were considered for calculation of direct costs
and fee estimates:
• 30% Preliminary Plans – 8 Sets (Including preliminary easement maps)
• Sub-surface investigation report.
• 90% Preliminary Plans – 6 Sets (Including final easement maps)
• 100% Contract Documents Including Soil Erosion, Sedimentation and Pollution
Control Plans– 5 Sets
• One hardcopy and one digital copy of “red-lined” construction plans.
Attachment number 1
Page 2 of 7
Item # 2
NOTE: 1 set of Contract Documents will be provided to the Purchasing
Department.
NOTE: WRTE does not anticipate a 60% Preliminary Plan Submittal.
Anticipated Permits: The following permits are anticipated for construction:
• Approval of Plans by GDOT - Utility Permit
• Approval of Plans by Georgia Power – Encroachment Permit
• Approval of Plans by Atlanta Gas Light – Encroachment Permit
• Approval of Plans by ACOE – Wetlands Nationwide Permit or Individual Permit
Professional Services: WRTE will provide all engineering services for this project with
in-house personnel. Probable sub-consultant services will include surveying/base
mapping, wetland delineation, environmental permitting and soil testing. WRTE has
successfully coordinated the professional services noted above with the following
professionals:
o Surveying/Base mapping: Toole Surveying Company, Inc. (Augusta,
GA)
o Wetland Delineation/Environmental Permitting: Graves Engineering
Services (Augusta, GA) and Sligh Environmental Consultants
(Savannah, GA)
o Geotechnical Evaluation: Graves Engineering Services (Augusta, GA)
Unforeseen Environmental Conditions (Corrosion Engineering)
WRTE will coordinate with DIPRA for field testing to determine the need for corrosion
testing/protection. Currently, these services are free for ductile iron pipe diameters less
than 30”. However, should DIPRA policy change or should there be a need for specialty
engineering services, then WRTE will utilize the services of CORRPRO. A lump sum
fee has been included for these services. WRTE will not utilize these fees without
submitting a separate fee proposal and receiving written authorization from AUD.
Attachment number 1
Page 3 of 7
Item # 2
Prime Consultant:
Client:
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Phase I - Concept Validation 0 0 0 0 0 0 0 0
Phase II - Database Preparation 0 0 0 0 0 0 0 0
Phase III - Sub-Consultant Services 0 0 0 0 0 0 0 0
Phase IV - 30% Plans 0 8 28 0 30 60 0 126
Phase V - Easement Maps 0 0 0 0 0 0 0 0
Phase VI - 60% Plans 0 0 0 0 0 0 0 0
Phase VII - 90% Plans 0 12 40 0 38 52 0 142
Phase VIII - Final Plans 0 12 40 0 38 52 0 142
Phase IX - Construction 0 0 0 0 0 0 0 0
Totals 0 32 108 0 106 164 0 410
Phase I - Concept Validation Engineering = $32,235.00
Phase II - Database Preparation Surveying = $15,840.00
Phase III - Sub-Consultant Services Environmental = $3,500.00
Phase IV - 30% Plans Geotechnical = $5,500.00
Phase V - Easement Maps Easement Maps = $2,700.00
Phase VI - 60% Plans Corrosion Engineering = $25,000.00
Phase VII - 90% Plans Total = $84,775.00
Phase VIII - Final Plans
Phase IX - Construction
Doug Barnard /Lumpkin Road
Richmond
Total Phase Cost
Augusta Utilities
2/13/2007
P-06001A
W.R. Toole Engineers, Inc.
Proposal Number:
Project Name:
County:
Date:
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Man-Hour Summary
Total Estimated Cost =$84,775.00
Cost Summary By Phase
$34,000.00
Total Labor
$0.00
Total Direct Cost
(Sub-Consultants & Reproduction Costs)
$0.00 $0.00
$15,840.00
$2,700.00$0.00
$330.00
$2,700.00
$9,160.00 $9,490.00
$495.00
$0.00 $15,840.00
$0.00 $34,000.00
$0.00
$330.00
Cost Summary
By Service
$0.00 $0.00 $0.00
$0.00
$11,290.00
$11,455.00
$0.00
$10,960.00
$10,960.00
Percentage
of Cost
By Service
38.02%
18.68%
4.13%
100.00%
6.49%
3.18%
29.49%
Attachment number 1
Page 4 of 7
Item # 2
Task Item/ Task Description
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1 Water Main Alignments 0 0 2 0 8 16 0 26 20.63%
2 Water Main Profiles 0 0 2 0 8 16 0 26 20.63%
3 Water Main Details 0 0 2 0 2 4 0 8 6.35%
4 Soil Erosion Control Plans 0 0 2 0 4 8 0 14 11.11%
5 Utility Coordinations 0 2 4 0 4 8 0 18 14.29%
6 GDOT Permitting 0 2 4 0 4 8 0 18 14.29%
7 Specifications 0 0 0 0 0 0 0 0 0.00%
8 Site Visits 0 0 0 0 0 0 0 0 0.00%
9 Meetings 0 4 4 0 0 0 0 8 6.35%
10 QA/QC 0 0 8 0 0 0 0 8 6.35%
11 Task 0 0 0 0 0 0 0 0 0.00%
12 Task 0 0 0 0 0 0 0 0 0.00%
13 Task 0 0 0 0 0 0 0 0 0.00%
14 Task 0 0 0 0 0 0 0 0 0.00%
15 Task 0 0 0 0 0 0 0 0 0.00%
16 Task 0 0 0 0 0 0 0 0 0.00%
17 Task 0 0 0 0 0 0 0 0 0.00%
18 Task 0 0 0 0 0 0 0 0 0.00%
19 Task 0 0 0 0 0 0 0 0 0.00%
20 Task 0 0 0 0 0 0 0 0 0.00%
0 0.00%
Totals 0 8 28 0 30 60 0 126 100.00%
RichmondCounty:
Phase IV: 30% Plan Man-Hour Estimates
Project Name:Doug Barnard /Lumpkin Road
Date:2/13/2007
Project:P-06001A
Item # 2
Task Item/ Task Description
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1 Water Main Alignments 0 0 2 0 8 12 0 22 15.49%
2 Water Main Profiles 0 0 2 0 8 12 0 22 15.49%
3 Water Main Details 0 0 2 0 2 4 0 8 5.63%
4 Soil Erosion Control Plans 0 0 2 0 8 8 0 18 12.68%
5 Utility Coordinations 0 2 8 0 4 8 0 22 15.49%
6 GDOT Permitting 0 2 8 0 4 8 0 22 15.49%
7 Specifications 0 0 2 0 4 0 0 6 4.23%
8 Site Visits 0 0 0 0 0 0 0 0 0.00%
9 Meetings 0 6 6 0 0 0 0 12 8.45%
10 QA/QC 0 2 8 0 0 0 0 10 7.04%
11 Task 0 0 0 0 0 0 0 0 0.00%
12 Task 0 0 0 0 0 0 0 0 0.00%
13 Task 0 0 0 0 0 0 0 0 0.00%
14 Task 0 0 0 0 0 0 0 0 0.00%
15 Task 0 0 0 0 0 0 0 0 0.00%
16 Task 0 0 0 0 0 0 0 0 0.00%
17 Task 0 0 0 0 0 0 0 0 0.00%
18 Task 0 0 0 0 0 0 0 0 0.00%
19 Task 0 0 0 0 0 0 0 0 0.00%
20 Task 0 0 0 0 0 0 0 0 0.00%
0 0.00%
Totals 0 12 40 0 38 52 0 142 100.00%
Date:2/13/2007
Project:P-06001A
Phase VII: 90% Plan Man-Hour Estimates
Project Name:Doug Barnard /Lumpkin Road
RichmondCounty:
Item # 2
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1 Water Main Alignments 0 0 2 0 8 12 0 0 22 15.49%
2 Water Main Profiles 0 0 2 0 8 12 0 0 22 15.49%
3 Water Main Details 0 0 2 0 2 4 0 0 8 5.63%
4 Soil Erosion Control Plans 0 0 2 0 8 8 0 0 18 12.68%
5 Utility Coordinations 0 2 8 0 4 8 0 0 22 15.49%
6 GDOT Permitting 0 2 8 0 4 8 0 0 22 15.49%
7 Specifications 0 0 2 0 4 0 0 0 6 4.23%
8 Site Visits 0 0 0 0 0 0 0 0 0 0.00%
9 Meetings 0 6 6 0 0 0 0 0 12 8.45%
10 QA/QC 0 2 8 0 0 0 0 0 10 7.04%
11 Task 0 0 0 0 0 0 0 0 0 0.00%
12 Task 0 0 0 0 0 0 0 0 0 0.00%
13 Task 0 0 0 0 0 0 0 0 0 0.00%
14 Task 0 0 0 0 0 0 0 0 0 0.00%
15 Task 0 0 0 0 0 0 0 0 0 0.00%
16 Task 0 0 0 0 0 0 0 0 0 0.00%
17 Task 0 0 0 0 0 0 0 0 0 0.00%
18 Task 0 0 0 0 0 0 0 0 0 0.00%
19 Task 0 0 0 0 0 0 0 0 0 0.00%
20 Task 0 0 0 0 0 0 0 0 0 0.00%
Totals 0 12 40 0 38 52 0 0 142 100.00%
Phase VIII: Final Plan Man-Hour Estimates
County:
Project Name:
Date:
Project:
2/13/2007
P-06001A
Doug Barnard /Lumpkin Road
Richmond
Item # 2
EngineeringServicesCommitteeMeeting
7/30/20071:30PM
AwardChangeOrdertotheDesignContractforAugus taUtilitiesDepartment
Department:AugustaUtilitiesDepartment
caption2:ApproveawardforAdditionalDesignServicesinthe amount
of$42,238.00toJohnson,Laschober&Associates,P .C.
(JLA)inordertoincorporatechangesfromtheorig inal
HorsepenPhaseIIdesignrequirementswhicharecur rentlyat
100%stageofdesign.
Background:TheHorsepenSanitaryImprovementsprojectinvolved the
designofsanitarysewerlinestoservicetheSandR idgeArea
ofTobaccoRoad.Theseimprovementsprojectisfur ther
subdividedintotwoseparatedesignprojects,Phase Iand
PhaseII.ThePhaseIIdesigninvolves36,652line arfeetof
8-inchsanitarysewerlinetoservetheSandrigesu bdivision
area.
Analysis:TheconstructioneffortfortheHorsepenPhaseIde signwas
notabletocaptureseveralpropertiesalongCrestD riveand
PinnaclePlace.Inaddition,duringthePhaseIIde signeffort
to100%stage,alargetractofpropertywassubdiv idedinto5
separateparcels,andtheroutethroughacouplepr operties
hadtoberedesignedinordertomeetcurrentstrea mbuffer
requirements.AUDhasrequestedJLAtoperformaddi tional
designworktomodifycurrentPhaseII100%planst o
capturethechangesduetoenvironmentalpermitting andthe
threelineextensionstoservetheadditionalprope rties
previouslyidentified.JLAsubmittedanacceptable proposal
foradditionaldesignfeestomodifythePhaseIId esignplans
whichincludesengineeringworkfordesignofaddit ional
3,755LFandpreparationof48additionaleasementp lats.The
staffoftheAugustaUtilitiesDepartmenthasrevie wedthe
proposalandrecommendawardoftheadditionaldesi gnfees.
FinancialImpact:
Thechangeorderforthisproject$42,238.00.These funds
areavailablefromthefollowingaccounts:510043420 -
Cover Memo
Item # 3
5212115/80250202-5212115
Alternatives:1.RejectJLAProposal,whichwoulddelaythedesig nofthe
projectandtheconstructionofthewatermainexte nsion.2.
ApproveJLAProposalforAdditionalEngineeringDes ign
Feetocompletethedesignofthetwowaterlinepro jects.
Recommendation:ItisrecommendedtoawardtheAdditionalDesignFe eto
JLAintheamountof$42,238.00
Fundsare
Availableinthe
Following
Accounts:
510043420-5212115/80250202-5212115
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
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Attachment number 1
Page 8 of 8
Item # 3
EngineeringServicesCommitteeMeeting
7/30/20071:30PM
AwarddesignmodificationforMorganRoadpumpStat ionImprovementsandFt.GordonWater
MainConnectionprojects
Department:UtilitiesEngineering
caption2:Approveawardofdesigncontractmodificationinth e
amountof$36,742toZELEngineers,Inc.forprovid ing
additionalengineeringservicesfor3separatecons truction
contractsinlieuof2forProject10801-MorganRoa dPump
Station/Ft.Gordon20”WaterMainConnection.
Background:Anengineeringcontractintheamountof$247,000w as
awardedtoZELEngineersJune6,2006todesignan upgrade
totheMorganRoadpumpstationandtodesigna20”water
maintoserviceTobaccoRoadandFt.Gordon.Thepr oject
designincludedproviding2.5MGDofwatertoFt.G ordon
sourcedfromtheTobaccoRoadelevatedTankandupg raded
MorganRoadPumpStationandstoragefacilityviaa 20”
diameterpipeline.Duringthecourseofthedesign AUD
determinedtheprojectshouldbeexecutedby3cons truction
contractsinlieuof2.Threecontractswillprovid emore
certaintythatAUDwillmeetthescheduledrequired inthe
Ft.Gordon/CityofAugustacontractforwater/sanita rysewer
services.Also,duetothenatureoftheworkinvol ved,3
constructioncontractsareconsideredmorepractica lto
execute.ThereisspecializedworkattheMorganRo adPump
Station,specialentryandclearancerequirementsi nstalling
thepipelineontheFt.GordonArmyinstallation,a nd
considerableconstructionconcernsworkingontheb usy
TobaccoRoadcorridor.
Analysis:ZELEngineerssubmittedaproposalof$36,742topr epared
3setsofconstructionsplansandspecificationsas directed.
Theproposalalsoincludesadditionalnormalengine ering
servicesduringthebiddingandconstructionphases ofthe3
contracts.TheAUDstaffevaluatedtheproposaland
considersitfairandreasonableandinlinewithp riordesign
costsforsimilarservices.
Cover Memo
Item # 4
FinancialImpact:Theproposalsubmittedforthisprojectchangewas $36,742.
Thesefundsareavailablefromaccounts
#511043410/5212115and80310810/5212115.
Alternatives:None
Recommendation:Itisrecommendedtoawardthedesignchangeorder toZEL
Engineers,Inc.
Fundsare
Availableinthe
Following
Accounts:
511043410/5212115and80310810/5212115
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
Attachment number 2
Page 1 of 1
Item # 4
EngineeringServicesCommitteeMeeting
7/30/20071:30PM
BelairHillsSubdivisionChangeNumberThree
Department:EngineeringDepartment,AbieL.LadsonDirector
caption2:ApprovetheEngineeringDepartmenttoauthorize
SupplementalAgreementNumberThreeandCapitalPro ject
BudgetChangeNumberThree(CPB#324-04-203824335)
authorizingtheallocationoffundsintheamounto f
$29,000.00toW.R.TooleEngineers,Inc.tocomplet ethe
designfortheMMScottParkintheBelairHillsSu bdivision.
Background:Thisprojectproposestoconsolidatethedirtroads inthe
BelairHillsSubdivisionandallowthemtobeconst ructed
underoneconstructioncontract.Thisprojectalso fundedby
theUtilityDepartment,andtheMMScottPark
ImprovementsfundedbytheRecreationDepartment.
Analysis:Currently,thedesigntoimprovethestormdrainage anddirt
roadsinBelairHillsSubdivisioniscompleted.Al arge
portionoftheCity’spropertywhereMMScottislo catedhas
beensurveyedanddesignedtoaccommodateanyaddit ional
drainage.Foranadditional$29,000,W.R.Toolecan
completethesurveyanddesignfortheMMScottwal king
trail.Thedesigncompletionisscheduledfor1-1/2 monthsto
2months.TheconstructionofMMScottParkImprove ments
willbeincludedintheconstructionbidfortheBe lairHills
Subdivisionproject,butfundedthroughtheRecreat ion
Department.
FinancialImpact:FundsareavailablethroughtheRecreationDepartme ntin
account(325061110-5212115/206065006-5212115)
Alternatives:1)ApprovetheEngineeringDepartmenttoauthorize
SupplementalAgreementNumberThreeandCapitalPro ject
BudgetChangeNumberThree(CPB#324-04-203824335)
authorizingtheallocationoffundsintheamounto f
$29,000.00toW.R.TooleEngineers,Inc.tocomplet ethe
Cover Memo
Item # 5
designfortheMMScottParkintheBelairHillsSu bdivision.
2)Donotapproveandriskdelayingtheproject.
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
325061110-5212115/206065006-5212115
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 5
Attachment number 1
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(SA02 – For changes greater than $20,000) April 2005
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Project No.: 324-04-203824335
SUPPLEMENTAL AGREEMENT NO.: 3
P.O.: 78600
WHEREAS, We, WR Toole Engineers, Inc. Consultant, entered into a contract with Augusta-
Richmond County on April 15, 2003, for engineering design services associated with the Belair
Hill Subdivision Improvements, Project No. 324-04-203824335, File Reference No. 06-014 (A),
and
WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-
wit:
Additional engineering services to the proposed detention pond located
In the center MM Scott Park.
It is agreed that as a result of the above modification the contract amount is increased by
$28,750.00 from $383,085.74 to a new total of $411,835.74.
This agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, We, WR Toole Engineers, Inc., Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under
the specifications thereof, and that the original contract is in full force and effect, except insofar
as it might be modified by this Supplemental Agreement.
This 10th day of May, 2007.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA, GEORGIA
Fred Russell, Administrator
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Attachment number 2
Page 1 of 1
Item # 5
EngineeringServicesCommitteeMeeting
7/30/20071:30PM
BensonRoad
Department:AugustaUtilitiesDepartment
caption2:MotiontoapprovechangingBensonDrivetoBensonR oad.
Background:OnSeptember2,2003,theAugustaCommissionapprov ed
thenameBensonDriveforthenewroadway,located offof
RichmondHillRoad,totheproposedPublicWorksan d
Utilitiesbuildings.Inadvertently,theroadwayna mewas
pickedupasBensonRoadandallplans,plats,cont ractsand
otherdocumentsrefertoBensonRoad.
Analysis:Forfutureprojects,maintenanceandreference,the reneeds
tobeaclearpapertrailonthisroadway.Changing thename
onalloftherecordsanddocumentationwouldbea major
monetaryexpense,whereasrenamingBensonDriveto
BensonRoadwouldbeachangemadeinthemapping
system.
FinancialImpact:
Alternatives:DonotapproverenamingBensonDriveBensonRoadan d
reviseallrecordsanddocumentation.
Recommendation:ApprovethenamechangefromBensonDrivetoBenson
Road.
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 6
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 6
EngineeringServicesCommitteeMeeting
7/30/20071:30PM
Condemnation-JonathanandChristineEdwards
Department:CountyAttorney-StevenE.Shepard,Attorney
caption2:MotiontoauthorizecondemnationofaportionofPr operty#
052-0-117-00-03906CarolynStreet,whichwasowned by
thelateJonathanandChristineEdwards,for1,025 Square
FeetofPermanentEasementand2,793SquareFeetof
TemporaryEasement.PWProject:BelairHillsSubdiv ision
ImprovementProject.
Background:Theappraisedvalueoftheeasementis$633.00.Du eto
inabilitytoverifythatMs.JoyceI.Chandlerist hetrusteeof
Mr.JonathanEdwardsandMrs.ChristineEdwardsEst ate.
Therefore,itisnecessarytopursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquireeaseme nt.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L324-04-1110-54.11120J/L203824335-54.11120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 7
Cover Memo
Item # 7
Attachment number 1
Page 1 of 1
Item # 7
EngineeringServicesCommitteeMeeting
7/30/20071:30PM
Condemnation-LeonardM.Gaines
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:MotiontoauthorizecondemnationofaportionofPr operty#
051-0-220-00-01608HildaAvenueand051-0-221-00-0
3917BoltonStreet,whichareownedbyLeonardM.G aines,
for2,000Sq.FeetofTemporaryEasement.PWProje ct:
BelairHillsSubdivisionImprovementProject.
Background:Theappraisedvalueofthiseasementis$160.00.D ueto
numerousunsuccessfulattemptstocontacttheowner ,itis
necessarytopursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L324-04-1110-54.11120J/L203824335-54.11120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 8
Attachment number 1
Page 1 of 1
Item # 8
EngineeringServicesCommitteeMeeting
7/30/20071:30PM
Condemnation-LonellandCarolY.Spurgeon
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:MotiontoauthorizecondemnationofaportionofPr operty
#065-2-003-00-03912PadrickStreet,whichisowned by
LonellandCarolY.Spurgeon,for653SquareFeeto fRight
ofWayand1,802SquareFeetofTemporaryEasement.PW
Project:BelairHillsSubdivisionImprovementProje ct.
Background:Theappraisedvalueoftheeasementis$666.00.Du eto
unsuccessfulattemptstoobtainthenecessaryparti alreleases
fromtwobanksforthepurchaseoftherightofway ,itis
necessarytopursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquireright ofway
andtemporaryeasement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L324-04-1110-54.11120J/L203824335-54.11120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 9
Cover Memo
Item # 9
Attachment number 1
Page 1 of 1
Item # 9
EngineeringServicesCommitteeMeeting
7/30/20071:30PM
Condemnation-RuthN.andThomasD.Gray
Department:CountyAtotrney-StephenE.Shepard,Attorney
caption2:MotiontoauthorizecondemnationofaportionofPr operty#
051-0-234-00-03946CarolynStreet,whichisowned by
RuthN.GrayandThomasD.Gray,for3,805Sq.Feet of
PermanentEasementand3,387Sq.FeetofTemporary
Easement.PWProject:BelairHillsSubdivision
ImprovementProject.
Background:Theappraisedvalueoftheeasementis$1,793.00.After
numerousunsuccessfulattemptstoreachMr.McMulle nof
McMullenandAssociates,whorepresentsthepropert y
owners,itisinourbestinteresttopursuecondem nation.
Analysis:Condemnationisrequiredinordertoacquiretothe
easement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L324-04-1110-54.11120J/L203824335-54.11120
REVIEWEDANDAPPROVEDBY :
Administrator.
Cover Memo
Item # 10
ClerkofCommission
Cover Memo
Item # 10
Attachment number 1
Page 1 of 1
Item # 10
EngineeringServicesCommitteeMeeting
7/30/20071:30PM
EastBoundaryWater&SewerConstruction
Department:Utilities
caption2:ApproveofutilityitemstobeconstructedbyMabus Brothers
Construction,Inc.,intheEastBoundaryDrainage&
ImprovementProjectintheamountof$97,148.67.
Background:TheEastBoundaryDrainageImprovementProjectis
currentlyunderconstructionunderthedirectionof thePublic
WorksDepartment.TheprojectlimitsrunsalongEas t
BoundaryfromBroadStreettoLaneyWalkerBlvd.During
constructionofthenewstormlines,MabusBrothers
Constructionfoundthatthereweresanitarysewer
connectionstotheoldstormlines.Theflowneeds tobe
removedassoonaspossible.Fromthisdiscoveryi thasbeen
determinedthatthereisanareaalongEastBoundar ythat
currentlyhasnosanitarysewerpipinginplace.Ap provalof
thisitemwillallowfortheconstructionof640li nearfeetof
sewermain,alongwiththeadditionalservicesthat willtieto
thenewmain.Ithasalsobeendeterminedthatther eis
approximately525linearfeetofoldACwaterlinea longEast
Boundary.ItisthedesireofAUDtoreplacethiso ldline
whilethedrainageimprovementprojectisunder
construction.
Analysis:Theconstructionof640linearfeetofsanitarysew ermain
andappurtenanceswillallowforthesanitarysewer flowto
beremovedfromthenewstormlinesandwillprovid eforthe
neededsewerservicealongEastBoundary.Theconst ruction
of525linearfeetofnewwaterlinewillreplaceth eoldAC
waterlinewithanewerandmorereliablewaterline.
FinancialImpact:Fundsareavailableintherenewal&extensionbudg et
507043420-5425210/80700050-5425210intheamoount of
$97,148.67.
Cover Memo
Item # 11
Alternatives:1)LeavetheexistingwaterlineinplaceandtaskM abus
Brotherswiththenewsewerlineonly.2)Obtainpr icing
fromothercontractorsfortheconstructionofthe new
waterlineand/orthenewsewerline
Recommendation:Itisrecommendedto:Approveofutilityitemstob e
constructedbyMabusBrothersConstruction,Inc.,i ntheEast
BoundaryDrainage&ImprovementProjectintheamou ntof
$97,148.67.
Fundsare
Availableinthe
Following
Accounts:
$97,148.67
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 11
EngineeringServicesCommitteeMeeting
7/30/20071:30PM
FinancialCloseoutsofSplostProjects
Department:AbieL.Ladson,P.E.,DirectorEngineeringDrpartme nt
caption2:ApprovetheFinancialCloseoutsofSPLOSTprojects that
wereprogrammedover10yearsagofortheEngineeri ng
Departmentandneverdesignedorconstructed.Thef unding
fortheseprojectswillberedirectedbackintothe irrespective
FundRecaptureAccount.(ReferredfromJuly10
Commissionmeeting)
Background:Belowisalistofprojectsbudgetedover10years ago.No
documentationtoinitiateanyactivitytostartthe processof
anyoftheseprojectscanbefoundinTheEngineeri ng
DepartmentorTheFinanceDepartment.Therefore,in an
efforttocontinuetheprogressoffundingcurrent projectsand
withthecostsofconstructionrising,weareaskin gtoredirect
fundingfromtheseprojectstotheirrespectiveFun d
RecapturePhase.YearBudgetedProjectProject#Amount
Budgeted1996CraneCreek296812303$150 ,000
1996LaneyWalker@EastBN/A$15,0001 996
MartinL.KingDrImp296812010$273,794 1996
NewSavannahRoad296823120$1,431,0001996
RaesCreekPhII296812305$257,0001996 Third
LevelCleaning296812014$491,5061996W illow
CreekN/A$40,0001999FuryFerryRoad
296823205$22,0001999WaltonWayExt
299822370$1,385,0001999WashingtonSidewa lkN/A
$176,0002000PhinizySwampDrainage2008 23170
$273,8842002RifleRange202824830$
55,000$4,570,184
Analysis:Whiletheseprojectsarestilldeemedimportant,it willbe
beneficialandinthebestinterestofAugusta-Rich mond
Countytocontinuewiththeprogressofcurrentpro jects.
FinancialImpact:
FundswillbetransferredtotherespectiveRecaptu rePhase
Cover Memo
Item # 12
Accounts.
Alternatives:1)ApprovetheFinancialCloseoutsofSPLOSTprojec tsthat
wereprogrammedover10yearsagoforTheEngineeri ng
Departmentandneverdesignedorconstructed.Thef unding
fortheseprojectswillberedirectedbackintothe irrespective
FundRecaptureAccount.2)Donotapproveanddisco ntinue
projectsduetofundingthatarecurrentlyinprogr ess.
Recommendation:ApproveAlternativeNumberOne
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 12
EngineeringServicesCommitteeMeeting
7/30/20071:30PM
GPS/GlonassReceiverandBaseStation
Department:Utilities
caption2:ApprovethepurchaseofaTrimbleR8GNSSReceiver Kit,
DataCollectorandAccessoriesintheamountof$27 ,455.75.
Background:TheAugustaUtilitiesDepartmentmaintainscritical
infrastructuretosupportit'sWaterProductionand
WastewaterCollectionandDistributionOperations.The
EngineeringDepartmenthasdevelopedGIStoolsand utilizes
GPSTechnologytoaccuratelylocate,measureandin ventory
WaterandSewerassets.Additionally,AUDisconst ructing
modificationstothewaterplantatHighlandAvenue andthe
JBMesserlyWastewaterPlant.Theexistingroverw illbe
assignedtothoseprojectstocapturelocationsof pipingand
valvesduringconstruction.
Analysis:ThepurchaseoftheR8GNSSUnitwillgreatlyenhan cethe
capabilitesofourdatacollectionprocess.Itisa fully
integrated,lightweightreceiver,antennaanddatal inkradio
thatprovidessubmeteraccuracyandsupportsModern ized
GPSL2CandL5signalsaswellasGLONASSL1/L2
signals.TheR8unitiscapableofswitchingfromb aseto
roverfunctionstoprovidegreaterflexibilityint hefield.
FinancialImpact:$27,455.75fromaccount506043110-5213119
Alternatives:NoAlternatives
Recommendation:WerecommendthepurchaseoftheTrimbleR8GNSS
GPS/GLONASSunitandenhancedwarrantiesintheamo unt
of$27,455.75tosupportourexpandinginfrastructu re,
includingFortGordon.
Fundsare
Cover Memo
Item # 13
Availableinthe
Following
Accounts:
506043110-5213119
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 13
Quotation R8 GNSS GPS/Glonass eRTK Rover 6/22/07
Bill to:
City of Augusta
Tom Carpenter
tcarpenter@augustaga.gov
360 Bay St
Augusta, GA. 30901
Ship to:
City of Augusta
Tom Carpenter
Augusta, GA. 30901
Tel 706-312-4150
Fax 706-312-4129
Qty Catalog #Description Price Total
1 R8200-91-66
Trimble R8 GNSS Receiver Kit with base accessories,
Internal UHF Receive Radio $22,258.50 $22,258.50
1 TSC216
TSC2 w/Survey Controller and integrated bluetooth, 802.11b
wireless, and 512Mb memory $5,315.25 $5,315.25
1 56044-00 TSC2 GPS Accessory Kit - Pole bracket, cabling $304.00 $304.00
1 48237-00 Discount - R8 GNSS Receiver with Data Collector -$2,500.00 -$2,500.00
1 5129-50
2M Composite Prism Pole Lightweight, mobile, collapsible
with fixed height pin $245.00 $245.00
1 5217-04 SECO Bipod Use for control points and site calibration $139.00 $139.00
1 47926-00 Pouch for Cell Phone $29.00 $29.00
Shipping $55.00
Subtotal $25,845.75
1 Year software and firmware updates included with Sales Tax $0.00
purchase. Additional 1 yr update agreements available.Total $25,845.75
1 48811-00
Trade in credit for New Trimble GPS base or rover. 10" or
better digital theodolite or 7" or better electronic total station
or old survey grade GPS - Offer Valid through Jun 30 2007 -$2,500.00 -$2,500.00
1 48814-50
Trade In of Old Datalogger against new datalogger - Offer
Valid through Jun 30 2007 -$1,000.00 -$1,000.00
Additional Warranties
1 EWR8
TRIMBLE R8 Extended Warranty - Covers hardware and
firmware $1,030.00 $1,030.00
1 EWTSC2-SC
TSC2 w/ Trimble Survey Controller Extended Warranty
Extended warranty includes hardware, application software,
firmware, and the Windows® CE operating system where
applicable. $580.00 $580.00
Quoted prices are valid for 30 days. Thank you for the opportunity to submit this quotation.
Signed: Signed: Signed: Signed: Chuck DrouillardChuck DrouillardChuck DrouillardChuck Drouillard
Chuck Drouillard
Duncan-Parnell
3150 West Montague Ave
North Charleston, SC 29418
800-849-7710
Mobile: 843-709-3784
Fax 843-744-8073
chuckd@duncan-parnell.com
Attachment number 1
Page 1 of 1
Item # 13
EngineeringServicesCommitteeMeeting
7/30/20071:30PM
Parcel31AcquisitionofRight-of-Way,TaxMap:036-1-140-00-0;036-1-141-00-0;036-1-142-00-0;
St.SebastianWay/GreeneSt./15thSt.,GDOTProject No.DE-00MS(389),P.I.26750,ARC
ProjectNo.327-04-296812003
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:MotiontoapproveanOptionforRight-of-Waybetwee n
Augusta,Georgia,asownerandAugusta,Georgia,as
optionee,inconnectionwiththeSt.SebastianWay Project,
for0.206acre(8,965.86sq.ft.)infeeand0.032 acre
(1,410.21sq.ft.)ofpermanentconstructionandma intenance
easementforthefollowingpropertylocatedat1522 &1547
&1548BroadStreetforapurchasepriceof$86,100 .00.
Background:Thepropertyownerhasagreedtoconveyaright-of-wayfor
theSt.SebastianWayProject.
Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe
improvements.
FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder
theprojectbudget.TheCountywilladvancethenec essary
fundsforthepurchaseandtheGeorgiaDepartmento f
Transportationwillreimbursethefundsadvancedby
Augusta,Georgiaafteracquisitionoftheproperty.
Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced
property.
Recommendation:Approvethemotiontopurchasethereferencedprope rty.
Fundsare
Availableinthe
Following
Accounts:
WillbereimbursedbyGeorgiaDOT.
Cover Memo
Item # 14
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 14
Item # 14
Item # 14
Item # 14
Item # 14
EngineeringServicesCommitteeMeeting
7/30/20071:30PM
SouthAugustaFleaMarketWaterMain
Department:ClerkofCommission
caption2:ReportfromtheUtilitiesDepartment/Administrator
regardingtheinstallationofthewatermaininthe areaofthe
SouthAugustaFleaMarket.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 15