HomeMy WebLinkAbout2007-06-11-Meeting AgendaEngineeringServicesCommittee
Meeting
CommitteeRoom-6/11/2007-1:30PM
ENGINEERINGSERVICES
1.Approvetheawardofthecontracttomodernizethe three
MunicipalBuildingtractionelevatorstothelowbi dder,
Premier Elevator, with a base bid of $398,747.00 an d
AddAlternate1,anadditional$13,959.00,forato talof
$412,706.00tobefundedfromSPLOSTPhaseIII.Al so,
award the annual maintenance contract for these sam e
threeelevatorstoPremieratthecompletionofthe work
intheamountof$11,970.00forthefirstyear,$12 ,497.00
forthesecondyearand$13,247.00forthethirdye ar,to
be funded from the annual General Fund operating
budgetfortheMunicipalBuilding.
Attachments
2.Report from the Administrator regardingBroad Stree t
Improvements. (Referred from May 29 Engineering
Services)
Attachments
3.Motion to authorize condemnation of a portion of
Property#052-0-115-00-03910CarolynStreet,whichis
owned by Eugene Burley, for 499.6 Sq. Feet of
Temporary Easement. PW Project: Belair Hills
SubdivisionImprovementProject.
Attachments
4.Motion to authorize condemnation of a portion of
Property # 052-0-165-00-0 3915 Carolyn Street and
Property#052-0-166-0-003917CarolynStreet,whichis
owned by Evelyn V. Walker Turner, for 2,999.58 Sq.
FeetofTemporaryEasement.PWProject:BelairHil ls
SubdivisionImprovementProject.
Attachments
5.Motion to authorize condemnation of a portion of
Property # 015-0-099-00-0 Lincoln Street, which is
Attachments
ownedbyMattriceMatthewScott,Jr.,JoanScottRu ff,
andJobynaM.Scott,for995Sq.FeetofRightofW ay
and509Sq.FeetofTemporaryEasement.PWProject :
BelairHillsSubdivisionImprovementProject.
6.Motion to authorize condemnation of a portion of
Property#051-0-039-00-0PowellRoad,whichisowned
byMattriceMatthewScott,Jr.;JoanScottRuff;Jo byna
M. Scott; Esther Lee; and RobertGabriel, for 924S q.
Feet of Permanent Easement and 1,412 Sq. Feet of
Temporary Easement. PW Project: Belair Hills
SubdivisionImprovementProject.
Attachments
7.Motion to authorize condemnation of a portion of
Property#051-0-240-00-03943BarrettStreet,whichis
ownedbyPioneers,Inc.(5/6Interest)andDorothy Dicks
(1/6 Interest), for 1,000 Sq. Feet of Temporary
Easement. PW Project: Belair Hills Subdivision
ImprovementProject.
Attachments
8.Motion to authorize condemnation of a portion of
Property#051-0-079-00-01706OrangeAvenue,which
is owned by Pioneers, Inc., for 3,413 Sq. Feet of
PermanentEasementand2,296Sq.FeetofTemporary
Easement. PW Project: Belair Hills Subdivision
ImprovementProject.
Attachments
9.Motion to authorize condemnation of a portion of
Property#051-0-078-00-01708OrangeAvenue,which
is owned by Pioneers, Inc., for2,539 Sq. Feet of
Permanent Easement and3,632 Sq. Feet of Temporary
Easement. PW Project: Belair Hills Subdivision
ImprovementProject.
Attachments
10.Motion to authorize condemnation of a portion of
Property#052-0-088-00-03920BarrettStreet,whichis
owned by Rayburn Karl Whigham and Marjorie G.
WhighamDesir,for633Sq.FeetofPermanentEaseme nt
and663Sq.FeetofTemporaryEasement.PWProject :
BelairHillsSubdivisionImprovementProject.
Attachments
11.Approve Capital Project Budget Change Number One
(324-04-201824110) and Supplemental Agreement One
withURSCorporationintheamountof$580,737.58t o
providesubsurfaceutilityevaluationanddesignpl ansfor
theBroadStreetportionofthedowntowntrafficsi gnal
and streetlight upgrade project. Funds are availabl e in
SPLOSTPhaseIVintheprojectcontingencyaccount.
Attachments
12.Approve the deeds of dedication, maintenance
agreements, and road resolution submitted by the
Engineering, and Augusta Utilities Departments for
HancockMillPlantation,SectionTwo.
Attachments
13.ReceiveproposalregardingenhancementstotheJame s
Brown statue. (Referred from May 29 Engineering
Services)
Attachments
14.Presentation by Mr. John McMahon regarding a bid
protest.
Attachments
15.PresentationbyMr.JosephW.Forster,IIregarding the
placementofamanholeonpropertyat1799HeathSt reet.
Attachments
16.MotiontoapproveProposalfromMidwestMaintenance
Inc.,toExecuteExteriorRenovationstotheMunici pal
Building, including re-roofing, resealing cladding and
replacementofexistingwindowsinaccordancewith RFP
07-125.
Attachments
17.MotiontoapproveanOptionforEasementbetweenAT C
DevelopmentCorp.,asowner,andAugusta,Georgia,as
optionee, in connection with the 60112 Rae's Creek
TrunkSewerReplacement,PhaseIVforthefollowing :
PIN 031-4-120-00-0: 6,203 sq. ft., more or less, of
permananetutility,accessandmaintenanceeasement and
5,624 sq. ft., more or less, of temporary construct ion
easement;and
PIN 031-4-121-00-0: 374 sq. ft., more or less, of
permanentutility,accessandmaintenanceeasement and
Attachments
www.augustaga.gov
1,238 sq. ft., more or less, of temporary construct ion
easement;and
PIN 031-4-128-00-0: 6,077 sq. ft., more or less, of
permanentutility,accessandmaintenanceeasement and
5,529 sq. ft., more or less, of temporary construct ion
easement;and
PIN 031-4-129-00-0: 1,213 sq. ft., more or less, of
permanentutility,accessandmaintenanceeasement and
972 sq. ft., more or less, of temporary constructio n
easement;and
PIN 031-4-130-00-0: 9,353 sq. ft., more or less,
ofpermanent utility, access and maintenance easeme nt
and8,140sq.ft.,moreorless,oftemporarycostr uction
easement;
foratotalpurchasepriceof$27,521.00.
18.PresentationonStatusofSPLOSTprojects.Attachments
19.ApproveSupplementalAgreementNumberFive(5)with
PBS & J in the amount of $77,000 for evaluation of
potential sources of contamination associated with
underground storage tanks and hazardous waste sites
concerning the Wrightsboro Road Improvements from
Jimmie Dyess Parkway to I-520, CPB# 323-04-
296823309. Funds will be transferred from the Proje ct
Right of Way Account to the Project Engineering
Account.
Attachments
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
AwardContractforMunicipalBuildingElevatorMode rnization
Department:PublicServices-FacilitiesManagementDivision
caption2:Approvetheawardofthecontracttomodernizethe three
MunicipalBuildingtractionelevatorstothelowbi dder,
PremierElevator,withabasebidof$398,747.00an dAdd
Alternate1,anadditional$13,959.00,foratotal of
$412,706.00tobefundedfromSPLOSTPhaseIII.Al so,
awardtheannualmaintenancecontractforthesesam ethree
elevatorstoPremieratthecompletionofthework inthe
amountof$11,970.00forthefirstyear,$12,497.00 forthe
secondyearand$13,247.00forthethirdyear,tob efunded
fromtheannualGeneralFundoperatingbudgetfort he
MunicipalBuilding.
Background:ThethreetractionelevatorsintheMunicipalBuild ingneed
tobeupgradedduetoageandchangestocode.Ar equestfor
bidswasissuedlastyearwithnoresponse.Thedo cument
wasrevisedandreissuedthisyear.Twobidswerer eceived.
Analysis:Staffhasthoroughlyreviewedthequalifications,r eferences
andmaterialssubmittedbyeachofthetwofirmssu bmitting
bidsonBidItem#07-100.Wehavedeterminedthatb oth
firmsmeetthequalificationsandhavecompliedwit hthe
termsoftheRFB.Thelowbidwillsavesubstantial lyonthe
contractcost,andthemaintenancecostoverthe
recommendedcontracttermissubstantiallyreduceda swell.
TheropegripsincludedunderAddAlternate1aren ow
requiredbytheState.
FinancialImpact:Thecostofthecontract,includingAddAlternate#1is
$412,706.00,tobefundedfromSPLOSTPhaseIII.
Alternatives:1.Approvetheawardofthecontracttomodernizet hethree
MunicipalBuildingtractionelevatorstothelowbi dder,
PremierElevator,withabasebidof$398,747.00an dAdd
Cover Memo
Item # 1
Alternate1,anadditional$13,959.00,foratotal of
$412,706.00tobefundedfromSPLOSTPhaseIII.Als o
awardtheannualmaintenancecontractforthesesam ethree
elevatorstoPremieratthecompletionofthework inthe
amountof$11,970.00forthefirstyear,$12,497.00 forthe
secondyearand$13,247.00forthethirdyeartobe funded
fromtheannualGeneralFundoperatingbudgetfort he
MunicipalBuilding.2.Donotapprovetheaward.
Recommendation:#1.Approvetheawardofthecontracttomodernize thethree
MunicipalBuildingtractionelevatorstothelowbi dder,
PremierElevator,withabasebidof$398,747.00an dAdd
Alternate1,anadditional$13,959.00,foratotal of
$412,706.00tobefundedfromSPLOSTPhaseIII.Als o
awardtheannualmaintenancecontractforthesesam ethree
elevatorstoPremieratthecompletionofthework inthe
amountof$11,970.00forthefirstyear,$12,497.00 forthe
secondyearand$13,247.00forthethirdyeartobe funded
fromtheannualGeneralFundoperatingbudgetfort he
MunicipalBuilding.
Fundsare
Availableinthe
Following
Accounts:
SPLOSTPhaseIIIallocatedtoMunicipalBuilding
Renovations.
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 1
Attachment number 1
Page 1 of 1
Item # 1
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
BroadStreetImprovements
Department:ClerkofCommission
caption2:ReportfromtheAdministratorregardingBroadStree t
Improvements.(ReferredfromMay29Engineering
Services)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 2
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
Condemnation-EugeneBurley
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:MotiontoauthorizecondemnationofaportionofPr operty#
052-0-115-00-03910CarolynStreet,whichisowned by
EugeneBurley,for499.6Sq.FeetofTemporaryEase ment.
PWProject:BelairHillsSubdivisionImprovementPr oject.
Background:Theappraisedvalueoftheeasementis$40.00.Due to
numerousunsuccessfulnegotiationattempts,itisn ecessary
topursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L324-04-1110-54.11120J/L203824335-54.11120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
Condemnation-EvelynV.WalkerTurner
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:MotiontoauthorizecondemnationofaportionofPr operty#
052-0-165-00-03915CarolynStreetandProperty#0 52-0-
166-0-003917CarolynStreet,whichisownedbyEve lynV.
WalkerTurner,for2,999.58Sq.FeetofTemporary
Easement.PWProject:BelairHillsSubdivision
ImprovementProject.
Background:Theappraisedvalueoftheeasementis$240.00.Af ter
severalunsuccessfulattemptstonegotiatewiththe owner,it
isnecessarytopursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L324-04-1110-54.11120J/L203824335-54.11120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 4
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
Condemnation-MattriceMatthewScott,Jr.,JoanSc ottRuff,andJobynaM.Scott
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:MotiontoauthorizecondemnationofaportionofPr operty#
015-0-099-00-0LincolnStreet,whichisownedbyMa ttrice
MatthewScott,Jr.,JoanScottRuff,andJobynaM.Scott,for
995Sq.FeetofRightofWayand509Sq.FeetofTe mporary
Easement.PWProject:BelairHillsSubdivision
ImprovementProject.
Background:Theappraisedvalueoftheeasementis$837.00.Du etothe
owners'refusaltocooperatewithnegotiations,it isnecessary
topursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L324-04-1110-54.11120J/L203824335-54.11120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 5
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
Condemnation-MattriceMatthewScott,Jr.;JoanSc ottRuff;JobynaM.Scott;EstherLee;and
RobertGabriel
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:MotiontoauthorizecondemnationofaportionofPr operty#
051-0-039-00-0PowellRoad,whichisownedbyMattr ice
MatthewScott,Jr.;JoanScottRuff;JobynaM.Scot t;Esther
Lee;andRobertGabriel,for924Sq.FeetofPerman ent
Easementand1,412Sq.FeetofTemporaryEasement.PW
Project:BelairHillsSubdivisionImprovementProje ct.
Background:Theappraisedvalueoftheeasementis$483.00.Du etothe
owners'refusaltocooperatewithnegotiations,it isnecessary
topursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L324-04-1110-54.11120J/L203824335-54.11120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 6
Cover Memo
Item # 6
Attachment number 1
Page 1 of 1
Item # 6
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
Condemnation-Pioneers,Inc.andDorothyDicks
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:MotiontoauthorizecondemnationofaportionofPr operty#
051-0-240-00-03943BarrettStreet,whichisowned by
Pioneers,Inc.(5/6Interest)andDorothyDicks(1/6Interest),
for1,000Sq.FeetofTemporaryEasement.PWProje ct:
BelairHillsSubdivisionImprovementProject.
Background:Theappraisedvalueoftheeasementis$80.00.Due tothe
owners'refusaltocooperatewithnegotiations,it isnecessary
topursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L324-04-1110-54.11120J/L203824335-54.11120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 7
Attachment number 1
Page 1 of 1
Item # 7
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
Condemnation-Pioneers,Inc.,#79
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:MotiontoauthorizecondemnationofaportionofPr operty#
051-0-079-00-01706OrangeAvenue,whichisownedb y
Pioneers,Inc.,for3,413Sq.FeetofPermanentEas ementand
2,296Sq.FeetofTemporaryEasement.PWProject:Belair
HillsSubdivisionImprovementProject.
Background:Theappraisedvalueoftheeasementis$1,549.00.Duetothe
owner'srefusaltocooperatewithnegotiations,it isnecessary
topursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L234-04-1110-54.11120J/L203824335-54.11120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 8
Attachment number 1
Page 1 of 1
Item # 8
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
Condemnation-Pioneers,Inc.,#78
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:MotiontoauthorizecondemnationofaportionofPr operty#
051-0-078-00-01708OrangeAvenue,whichisownedb y
Pioneers,Inc.,for2,539Sq.FeetofPermanentEas ement
and3,632Sq.FeetofTemporaryEasement.PWProjec t:
BelairHillsSubdivisionImprovementProject.
Background:Theappraisedvalueoftheeasementis$1,307.00.Duetothe
owner'srefusaltocooperatewithnegotiations,it isnecessary
topursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L324-04-1110-54.11120J/L203824335-54.11120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 9
Attachment number 1
Page 1 of 1
Item # 9
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
Condemnation-RayburnKarlWhighamandMarjorieG.WhighamDesir
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:MotiontoauthorizecondemnationofaportionofPr operty#
052-0-088-00-03920BarrettStreet,whichisowned by
RayburnKarlWhighamandMarjorieG.WhighamDesir,for
633Sq.FeetofPermanentEasementand663Sq.Feet of
TemporaryEasement.PWProject:BelairHillsSubdi vision
ImprovementProject.
Background:Theappraisedvalueoftheeasementis$306.00.Du eto
unsuccessfulnegotiationswiththeowners,itisne cessaryto
pursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L324-04-1110-54.11120J/L203824335-54.11120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 10
Cover Memo
Item # 10
Attachment number 1
Page 1 of 1
Item # 10
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
DowntownTrafficSignalandStreetlightUpgradeA
Department:EngineeringDepartment,AbieL.LadsonDirector
caption2:ApproveCapitalProjectBudgetChangeNumberOne(3 24-
04-201824110)andSupplementalAgreementOnewithU RS
Corporationintheamountof$580,737.58toprovide
subsurfaceutilityevaluationanddesignplansfor theBroad
Streetportionofthedowntowntrafficsignalands treetlight
upgradeproject.FundsareavailableinSPLOSTPhas eIVin
theprojectcontingencyaccount.
Background:
ThisisaSPLOSTIVprojectforupgradeofthetra ffic
signalsandstreetlightsintheDowntownCentralBu siness
District.Bothofthesesystemsarebeyondtheirus efullives.
Moreover,curbrampsatseveralintersectionswillb e
requiredtobeinstalledorupgradedinordertoco mplywith
therequirementsoftheAmerican’swithDisabilitie sAct
(ADA).Theinfrastructureandequipmentsupportin gthe
BroadStreettrafficsignalsandstreetlightsarec urrentlyover
30yearsoldandbadlydeteriorated.TheexistingT RANSYT
1880signalcontrollersthatoperatethetrafficsi gnalsareno
longermanufacturedorsupportedbythemanufacture r.Our
abilitytorepairorfindreplacementequipmentis becoming
increasinglymoredifficultandatsomepointinth enear
futuremaybecomeimpossible.Theexistingwiring
supportingbothsystemsisfrayedinseveralareas,
substandardandunabletosupportupgradedlight
fixturesand/oramenitylighting.Theconduitfor thewiring
systemsiscrushedand/ordeterioratedinnumerous locations,
thusly,weareunabletoreplaceorupgradethewir ing
systemsutilizingexistinginfrastructure.Manyi ntersections
alongBroadStreetarenotcompliantwithcurrentA DA
standards.Someintersectionsdonotcurrentlyhave
wheelchairramps,whileotherswherewheelchairram psdo
existarenon-compliantduetoslopeorobstruction ssuchas
lightpolesinhibitingthepedestrianpath.URS wasselected
in2003throughanRFQtodevelopadowntownmaster plan
Cover Memo
Item # 11
andconceptualdesignfortrafficsignalandstreet light
upgradesintheAugustaCentralBusinessDistrict.PhaseIof
thiscontractiscomplete.Thisrequestrepresents theBroad
StreetportionsofPhasesIIthroughVofthecontr act,which
includessurveyandconstructionplans,andtheadd itionof
Phase0tothescope.UndertheadditionalPhase0,URSwill
providefundingsourceassistancebyidentifyingan d
assistingARCinobtainingfundsthroughapplicable federal
andstateprograms.
Analysis:URSenteredintoanagreementwithAugust-Richmond
CountyonJune20,2003forengineeringservices.T he
originalcontractallowedforcostsassociatedwith themaster
planandconceptdevelopment.Thecostsassociated with
developmentofconstructiondocuments(PhasesII-V),which
arerepresentedinthisrequest,wereleftonato-be-
determinedbasisatthattime.
FinancialImpact:URShasproposedatotalcostof$580,737.58($186,428for
sub-surfaceutilityinvestigation,$72,680forsurv ey,
$276,129.58forroadwaydesign,and$45,500forlig hting
systemdesign)andfundsareavailableinSPLOSTPh aseIV
projectcontingencyaccount.
Alternatives:1.ApproveCapitalProjectBudgetChangeNumberOne
(324-04-201824110)andSupplementalAgreementOnew ith
URSCorporationintheamountof$580,737.58topro vide
subsurfaceutilityevaluationanddesignplansfor theBroad
Streetportionofthedowntowntrafficsignalands treetlight
upgradeproject.FundsareavailableinSPLOSTPhas eIVin
theprojectcontingencyaccount.2.Donotapprove the
request.
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
324-041110-6011110/201824110-6011110
REVIEWEDANDAPPROVEDBY :
Administrator.
Cover Memo
Item # 11
ClerkofCommission
Cover Memo
Item # 11
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#324-04-201824110. This project is to
upgrade the traffic signal and street light infrastructure systems in the Broad Street Area.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 300,000$
Special 1% Sales Tax, Phase IV 2,023,000$
2,323,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $2,323,000 Varies $2,323,000
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of _____________________________.
Approved
__________________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CPB#324-04-201824110
CAPITAL PROJECT BUDGET
DOWNTOWN TRAFFIC SIGNAL & STREETLIGHT UPGRADES - A
CHANGE NUMBER ONE
Attachment number 1
Page 1 of 2
Item # 11
Augusta-Richmond County, Georgia CPB#324-04-201824110
CAPITAL PROJECT BUDGET
DOWNTOWN TRAFFIC SIGNAL & STREETLIGHT UPGRADES - A
CHANGE NUMBER ONE
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SALES 1% SALES TAX
$2,023,000 $2,023,000
TOTAL SOURCES:$2,023,000 $2,023,000
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-201824110 $298,000 $580,738 $878,738
CONTENGENCY
323-04-1110-6011110-201824110 $2,023,000 ($580,738) $1,442,262
ADVERTISEMENT $2,000 $2,000
TOTAL USES:$2,323,000 $0 $2,323,000
Attachment number 1
Page 2 of 2
Item # 11
(SA02 – For changes greater than $20,000) April 2005
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Project No.: 324-04-201824110
SUPPLEMENTAL AGREEMENT NO.: 1
P.O.: 85641
WHEREAS, We, URS Corporation, Consultant, entered into a contract with Augusta-
Richmond County on March 18, 2003, for engineering design services associated with the
Downtown Traffic Signal & Streetlights Upgrades A, Project No. 324-04-201824110, File
Reference No. 07-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-
wit:
Additional engineering services for the upgrade of the traffic signals
and streetlights in the Downtown Central Business District.
It is agreed that as a result of the above modification the contract amount is increased by
$580,737.58 from $117,400.00 to a new total of $698,137.58.
This agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, We, URS Corporation., Consultant, hereby agree to said Supplemental
Agreement consisting of the above mentioned items and prices, and agree that this Supplemental
Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
This 1st day of June, 2007.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA, GEORGIA
Deke Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Attachment number 2
Page 1 of 1
Item # 11
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
HancockMillPlantationSectionTwo
Department:Engineering
caption2:Approvethedeedsofdedication,maintenanceagreem ents,
androadresolutionsubmittedbytheEngineering,a nd
AugustaUtilitiesDepartmentsforHancockMillPlan tation,
SectionTwo.
Background:ThefinalplatwasapprovedbytheCommissiononAp ril17,
2007.Thesubdivisiondesignandplat,includingt hestorm
drainsystem,havebeenreviewedandacceptedbyou r
engineeringstaffandtheconstructionhasbeenrev iewedby
ourinspectors.TheUtilitiesDepartmenthasins pectedand
reviewedthewaterandsanitarysewerinstallations ,and
herebyrequestsacceptanceoftheutilitydeedand
maintenanceagreementofsame.
Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.There
arenowetlandsor100-yearfloodplainboundaries involved
inthissection.Acceptanceofsaidutilitydeedsh alldedicate,
asrequired,thewaterandsanitarysewermainsalo ngwith
theapplicableeasementstoAugusta,Georgia,foro peration
andmaintenance.
FinancialImpact:Byacceptingthisroad,waterandsanitarysewerin stallations
intotheCountysystemandafterthe18-monthmaint enance
warrantybythedeveloper/contractorhasexpired,a llfuture
maintenanceandassociatedcostswillbebornebyA ugusta,
Georgia.Byacceptanceoftheutilitydeedandmain tenance
agreement,positiverevenuewillbegeneratedfrom thesale
ofwaterandsanitarysewertapsandmonthlybillin gofsame.
Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements,
androadresolutionsubmittedbytheEngineering,a nd
AugustaUtilitiesDepartmentsforHancockMillPlan tation,
SectionTwo2.Donotapproveandrisklitigation.
Cover Memo
Item # 12
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
Notrequiredatthistime.
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 12
Attachment number 1
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Item # 12
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
JamesBrownStatueEnhancements
Department:ClerkofCommission
caption2:ReceiveproposalregardingenhancementstotheJame s
Brownstatue.(ReferredfromMay29Engineering
Services)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 13
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
JohnMcMahon
Department:ClerkofCommission
caption2:PresentationbyMr.JohnMcMahonregardingabidpr otest.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 14
Attachment number 1
Page 1 of 1
Item # 14
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
JosephW.Forster,II
Department:ClerkofCommission
caption2:PresentationbyMr.JosephW.Forster,IIregarding the
placementofamanholeonpropertyat1799HeathSt reet.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 15
Attachment number 1
Page 1 of 1
Item # 15
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
MotiontoApproveProposalfromMidwestMaintenance Inc.toPerformExteriorRenovationsto
theMunicipalBuilding
Department:AdministrationviaCIPM
caption2:MotiontoapproveProposalfromMidwestMaintenance Inc.,
toExecuteExteriorRenovationstotheMunicipalBu ilding,
includingre-roofing,resealingcladdingandreplac ementof
existingwindowsinaccordancewithRFP07-125.
Background:BidDocumentswereproducedbytheexteriorrenovat ions
consultant,StaffordConsultingEngineers.Workto be
performedincludesroofingreplacement,cladding
repairs/resealingandreplacementofsingle-glazed windows
withenergy-efficient,double-glazedwindowswithi nfrared
andultravioletfiltration.AlthoughthePre-Bid Conference
washeavily-attended,onlyasingleproposalwasre ceived.
Follow-upresearchwithpotentialbiddersindicates thatthe
necessaryworkrestrictionsassociatedwithanoper ating
courthousemayhavediscouragedparticipation.CIPM has
conductedareviewoftheproposal,checkedthecom pany
trackrecordandspokenwithreferences.
Analysis:Whilethereceiptofasingleproposalisofconcer n,CIPMis
oftheopinionthattheBidderhassubmittedareas onableand
reponsiblebid,consistentwithacompetitively-bidproject(in
expectationofcompetingbids).Followingreviewof the
Respondents’pastprojectsandtheirreferences,CI PMfinds
thecompanyandtheirProposaltobeacceptable.Th eamount
ofthebidisapproximately10%lessthanthebudge ted
amountfortheWork.
FinancialImpact:TheBidamountis$2,267,650.00
Alternatives:Re-bidtheproject.
Cover Memo
Item # 16
Recommendation:AuthorizeCIPMtonegotiateafinalcontractwithM idwest
Maintenance,Inc.,consistentwithRFP07-125andt heir
proposaltorenovatetheexterioroftheMunicipal Building.
Theworkisurgentlyneeded,thecontactorisexper ienced,
hasprovidedgoodreferences,hasalocalofficean dtheirbid
iswithinbudget.
Fundsare
Availableinthe
Following
Accounts:
Fundsareavailableinaccount323-04-6211;2960500 50
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 16
Item # 16
Item # 16
Item # 16
Item # 16
Item # 16
Item # 16
Item # 16
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Item # 16
Item # 16
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
OptionforEasement-ATCDevelopmentCorp.
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:MotiontoapproveanOptionforEasementbetweenAT C
DevelopmentCorp.,asowner,andAugusta,Georgia,as
optionee,inconnectionwiththe60112Rae'sCreek Trunk
SewerReplacement,PhaseIVforthefollowing:
PIN031-4-120-00-0:6,203sq.ft.,moreorless,o f
permananetutility,accessandmaintenanceeasement and
5,624sq.ft.,moreorless,oftemporaryconstruct ion
easement;and
PIN031-4-121-00-0:374sq.ft.,moreorless,of permanent
utility,accessandmaintenanceeasementand1,238s q.ft.,
moreorless,oftemporaryconstructioneasement;a nd
PIN031-4-128-00-0:6,077sq.ft.,moreorless,o f
permanentutility,accessandmaintenanceeasementa nd
5,529sq.ft.,moreorless,oftemporaryconstruct ion
easement;and
PIN031-4-129-00-0:1,213sq.ft.,moreorless,o f
permanentutility,accessandmaintenanceeasementa nd972
sq.ft.,moreorless,oftemporaryconstructionea sement;and
PIN031-4-130-00-0:9,353sq.ft.,moreorless,
ofpermanentutility,accessandmaintenanceeaseme ntand
8,140sq.ft.,moreorless,oftemporarycostructi on
easement;
foratotalpurchasepriceof$27,521.00.
Background:Thepropertyownerhasagreedtoconveythepermane ntand
temporaryeasementstoAugusta,GeorgiafortheRae 'sCreek
Project.
Cover Memo
Item # 17
Analysis:Thepurchaseofthereferencedeasementsisnecessa ryforthe
project.
FinancialImpact:Thepurchaseofthereferencedeasementsforsaidp roject
willnotaffectthebudget.
Alternatives:Denytherequesttoapprovethepurchaseoftheref erenced
easementsforsaidproject.
Recommendation:Approvethepurchaseofthereferencedeasementsfo rthe
project.
Fundsare
Availableinthe
Following
Accounts:
510043420-541112080260112-5411120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 17
Attachment number 1
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EngineeringServicesCommitteeMeeting
6/11/20071:30PM
SPLOSTProgramUpdate
Department:Administration
caption2:PresentationonStatusofSPLOSTprojects.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 18
1
AUGUSTA RICHMOND COUNTY
CAPITAL IMPROVEMENTS PROGRAM
MONTHLY REPORT
May, 2007
HEERY
HEERY International, Inc.
Capital Improvements Program Manager (CIPM)
Attachment number 1
Page 1 of 7
Item # 18
2
EXECUTIVE SUMMARY
Following value engineering exercises conducted in May, the final, total project cost estimates for the Webster
Detention Center expansion (including two housing pods, the Medical/Mental Unit and the Video Visitation building)
was reduced from approx. $44M to approx. $42.5M. This still represents $6.5M more than present funding. It is
CIPM’s recommendation, supported by the Sheriff and Administrator, to develop architectural drawings that provide
the flexibility, through “additive alternates,” to accept bids for two options:
• Option A: Base Bid consisting of 1 new housing pod, the new Medical/Mental Unit, and the new Video
Visitation Building and systems; and
• Option B: Base Bid plus Additive Alternate, which would provide everything noted in Option A, plus an
additional housing pod.
Both options would include necessary upgrades to existing kitchen and laundry facilities. Site work will also lay the
groundwork for future expansions. Both options will significantly improve operational efficiencies associated with
visitation and medical services, as desired by the RCSO. The bidding flexibility is expected to result in a Base Bid
scope of work that falls within the available funds. The Additive Alternate bid is expected to provide the Commission
with the option of funding the additional housing pod, once bids are received and evaluated, in early 2008.
In order to pursue this approach, an amendment to the architect’s contract will be necessary, thereby increasing their
fees. CIPM is expected to place this proposed amendment before the Commission in June.
Award of the Phase I Webster D.C. construction package, which clears land, relocates, fortifies and replaces the
existing perimeter security fencing, has been delayed by health problems with the Contractor’s designated Project
Manager. It is now expected that final contract negotiations will occur in June.
Architectural design work for the new Main Library remains suspended pending resolution of land acquisition
activities associated with the HUD-subsidized housing at 842 Greene Street. The Transition Center, an abandoned
multi-family housing property owned by Augusta, is now being evaluated as a possible property to exchange with the
owners of the 842 Greene Street property. This idea looks promising, although the timeline to achieve HUD review and
approval of the transaction in not yet clear. This matter is under investigation by the County Attorney.
Acquisition of the two properties at the southeast corner of Greene Street and James Brown Boulevard was completed
in March, and procurement of environmental engineering services associated with demolition of the structures and
removal of underground storage tanks continued in May.
The Candy Factory Demolition work has been slowed by unapproved change orders associated with unforeseen,
subsurface conditions. Work is about 90% complete. Pending resolution of said change orders, the final phases of the
work should be executed within 30 days.
Work on the Exhibition Center project remains stalled, awaiting resolution of location and operational agreements.
Construction cost escalation is expected to have a significant, negative impact on the project budget, due to these
delays. There may be other financial factors, such as scheduled bond draw down stipulations, as well.
Procurement of a Contractor to execute the Municipal Building’s Exterior Envelope Renovation project appears set to
go before the Commission in June. Despite considerable interest from potential bidders, only one Proposal was
received. Fortunately the respondent has a good track record, good references and the bid is within budget. Turnout was
no doubt hurt by the work restrictions to be placed on the selected contractor, which is necessary to minimize
disruptions to building operations.
A purchase order has now been placed for the Augusta Museum of History’s replacement chiller. Only a single
Design-Build RFP, which met proposal requirements, was received. It is now under evaluation.
The Judicial Center project has recently become active again. Heery is acting in an advisory capacity to the Judicial
Center Committee. A preliminary budget for construction of approximately 43.2M has been set. It is forecast that this
will be adequate for a building of approximately 230,000 gross square feet. Preliminary discussions with the architect
are set to begin on June 4th. CIPM hopes to play a key role in negotiating the architect’s contract.
Attachment number 1
Page 2 of 7
Item # 18
3
PROJECT I
Main Library
Current Status: Architectural design work has been suspended pending resolution of property acquisition
issues. The project schedule continues to be negatively impacted by this delay. The most recent project
construction cost was estimated to be approx $900K over budget. This number has now likely topped $1M, due
to continuing delays and further cost escalation. The factory demolition work continues, although the completion
date has been extended by unforeseen conditions and associated change orders.
Current Budget: $24.07M Over-all project, $17.1M Construction Contract Award
Heery’s DD Cost Estimate projected a construction cost of approx. $18M.
Current Schedule: Notice to Proceed for Selected Architect: February, 2006
Design Development Submittal: December, 2006
Construction Documents Commencement TBD (on hold)
Final Design Submittal: TBD -no sooner than February, 2008
Bid Opening: TBD* –no sooner than May, 2008
Groundbreaking: TBD*–no sooner than June, 2008
* Based on latest assumptions regarding acquisition of apartments at 842 Greene Street
Contract(s) Status: Phase I Environmental engineer under contract (work near completion)
Architect under contract, has completed Design Development package
Geotechnical engineer under contract, Phase I report completed
Building Commissioning consultant under contract, has commenced work
Candy Factory Demolition under Contract
Potential Claims and Changes:
• Land acquisition delays have significantly extended the overall project and impacted both construction cost
escalation and the timely delivery of site information (topo survey, etc.,) needed by the architect. Delays
will likely trigger the need for redesign, which may entitle the architects to additional design fees.
Issues:
• Finalize land acquisition (County Attorney/Commission action item), by negotiation or condemnation.
• HUD regulatory compliance regarding relocation of tenants in the 842 Greene Street apartment building.
Permits: the demolition contractor has received a demolition permit
Quality Assurance: Heery has performed a Q/A & constructability review of the architect’s schematic and design
development drawings and produced a construction cost estimate to insure adherence to the project budget.
Safety: Demo/abatement contractor has submitted safety plans in compliance with Federal, State and Local safety
regulations.
30-day look ahead:
• Continued attempts by County Attorney to produce a definitive transaction plan & schedule, cognizant of
HUD procedures (relative to 842 Greene Street apartments).
• Finalize acquisition plan for State property sought by the Library (Library Board action item)
• Resolution of outstanding change orders associated with Candy Factory
• Review proposals for RFP 06-179, Phase II Environmental Engineering associated with Phase II demolition
work, including removal of underground storage tanks
• Complete PH II topo survey work for additional properties
Actions Since Last Report:
• Management of factory demolition project
• Further discussions with County Attorney, owner’s rep, etc, regarding acquisition of apartments.
Attachment number 1
Page 3 of 7
Item # 18
4
PROJECT II
Municipal Building
Current Status:
The renovation project Proposals were received in May and the lone response is under review.
Current Budget: $3.0 M overall project
$2.5 M construction only, including re-roofing, replacing all joint sealants and replacing all
windows (bid received is $2.26M)
Current Schedules: Preliminary design completed August, 2006.
Final design completed March, 2007
Construction commencement June, 2007
Contract(s) Status: Contract with roofing/waterproofing consultant has been executed. Contract negotiations with
contractor are set to begin, pending Commission approval.
Potential Claims and Changes: None at present.
Issues: Coordination of the work to minimize disruptions to ongoing operations in the building.
Restrictions on the execution of specific types of construction activities, to non-standard work hours, will be
implemented in order to minimize disruptions to Municipal/Courthouse Building operations.
Determine extent of Special Inspections required from the Inspection Department.
Permits: N/A
Quality Assurance: Heery and ARC staff have now reviewed the design documents for quality and
constructability.
Safety: N/A
30-day look ahead:
• Place recommendation before Commission to enter into a contract with successful bidder.
• Negotiate & Execute Contract
• Commence Work
Actions Since Last Report:
• Received and evaluated Proposal. Checked references. Recommended to Procurement and Administrator
that Augusta accept proposal, (place on Committee agenda).
Attachment number 1
Page 4 of 7
Item # 18
5
PROJECT III
Exhibition Center
Current Status: Pre-design.
Budget: $20M. (total) approx. $25M (total) if parking deck is included
$15M (construction)
Current Schedule: Will determine schedule once site is selected.
Contract(s) Status: Trade Center Consultant under contract.
Issues:
• Commission approval of location
• Commission approval of operations agreement
• Determine relationship between exhibition center and parking deck. (i.e. are they developed as single
project?).
• Reconciliation of project goals with budget that has been effectively reduced by delays/cost escalation
30-day look ahead:
• Resolve issues stated above
Actions Since Last Report:
None
Attachment number 1
Page 5 of 7
Item # 18
6
PROJECT IV
Expansion of County Jail
Current Status: Schematic Design documents have been evaluated, cost estimating and value engineering
exercises completed. Additional funds will be required to go forward, if the currently-designed Medical-Mental
Unit (the degree to which it is sized for future population growth), the Video Visitation concept and two housing
pods are to be maintained.
Budget: Current Proposed (Alternate A)
$36M $42.5M Total Project Budget
$27M $33M Construction Contract Award
Current Schedule:
Notice to Proceed for Selected Architect: September, 2006
Program/Master Plan Submittal December, 2006
Schematic Design Submittal: March, 2007
Final Design Submittal: December, 2007
Bid Opening: March, 2008
Groundbreaking: May, 2008
Completion: March, 2010
Dates are contingent on timely resolution of request for a revised budget
Note: Security fencing project is scheduled to break ground in June 2007.
Contract(s) Status: Architectural, geotechnical, surveying and commissioning consultants are under Contract.
Issues: Provide additional funds or reduce scope of project.
30-day look ahead:
• Award security fencing contract.
• Execute Amendment No. 1 to Architect’s Contract
Actions Since Last Report:
• Completed value engineering (resulting in $1.5M in cost reductions)
• Prepared draft of Architects’ Contract Amendment
• Supported Procurement in review of proposals for fencing project
Attachment number 1
Page 6 of 7
Item # 18
7
PROJECT V
Augusta Museum of History
Current Status:
Early-award chiller has been purchased and is now on order, with chiller arrival expected the first week of
August. The related Design-Build Proposal is under review.
Current Budget: $1.05M Design/Build of HVAC repairs and replacements.
Current Schedules: Assessment completion: December, 2006.
Chiller purchased: May 28, 2007
Install Temporary Chiller: June, 2007
Install Permanent Chiller: Aug, 2007
Issue RFP for Design-Build: March 15, 2007
Open Proposals: May 4, 2007
Complete Review/Negotiation: June 11, 2007
Commence corrective work: July 1, 2007.
Contract(s) Status: Chiller PO issued.
Design-Build Proposal under review.
Potential Claims and Changes: N/A
Issues: Determine if lone Design-Build proposal is acceptable.
Permits: N/A
Quality Assurance: N/A.
Safety: N/A
30-day look ahead:
• Negotiate acceptable Design-Build Proposal or rebid all or portion of it.
Actions Since Last Report:
• Analyzed Best & Final bids on new chiller, leading to issuance if PO
• Received/analyzed Design-Build RFP’s
Attachment number 1
Page 7 of 7
Item # 18
PARTICIPATION RATES updated June 5, 2007
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Item # 18
EngineeringServicesCommitteeMeeting
6/11/20071:30PM
WrightsboroRdImprovementsSA#5
Department:AbieL.Ladson,P.E.,DirectorEngineeringDepartme nt
caption2:ApproveSupplementalAgreementNumberFive(5)with
PBS&Jintheamountof$77,000forevaluationof potential
sourcesofcontaminationassociatedwithundergroun d
storagetanksandhazardouswastesitesconcerningt he
WrightsboroRoadImprovementsfromJimmieDyess
ParkwaytoI-520,CPB#323-04-296823309.Fundswill be
transferredfromtheProjectRightofWayAccountt othe
ProjectEngineeringAccount.
Background:ThisGeorgiaDepartmentofTransportation(GDOT)pr oject
willwiden/reconstructWrightsboroRoadfromJimmie
DyessParkwaytoI-520.AugustaEngineeringDepartm entis
responsiblefordevelopmentofthePreliminaryEngi neering
activitiesandhiredPBS&J,Inc.toaccomplishth ese
activities.
Analysis:PBS&JenteredintoanagreementwithAugusta-Rich mond
CountyonOctober19,1999forengineeringdesigns ervices.
Theoriginalcontractdidnotaddressresponsibilit yforthe
surveyingandtestingofundergroundstorage
tanks/hazardouswastesitesforevaluationofpoten tial
sourcesofcontaminationwithintheprojectlimits.On
September25,2006,GDOTadvisedthatthisresponsib ility
belongtotheEngineeringDepartment.GDOThasagre edto
fundandacquiretherightofwayonthisprojectt hatfreesup
$707,807thathadbeenprogrammedintheprojectRi ghtof
Wayaccount.Thisamountwillbetransferredfromt he
ProjectRightofWayaccounttotheProjectEnginee ring
Account
FinancialImpact:
PBS&Jhasproposedatotalcostof$77,000toide ntifythe
sites,dothefieldtests,analysisanddocumentati onoftheir
findings.FundsareavailableintheprojectRight ofWay
Cover Memo
Item # 19
accountandwillbetransferredtotheProjectEngi neering
Account.
Alternatives:1)ApproveSupplementalAgreementNumberFive(5)w ith
PBS&Jintheamountof$77,000forevaluationof potential
sourcesofcontaminationassociatedwithundergroun d
storagetanksandhazardouswastesitesconcerningt he
WrightsboroRoadImprovementsfromJimmieDyess
ParkwaytoI-520,CPB#323-04-296823309.Fundswill be
transferredfromtheProjectRightofWayAccountt othe
ProjectEngineeringAccount.2)Donotapprovethe request
anddelaytheprojectdevelopmentactivitiesonthi s
transportationcorridorthatisvitaltoAugusta.
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
323-041110-5411120296823309-5411120
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 19
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Item # 19
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 323-04-296823309.
This change is for the additional funds necessary for Engineering Services
associated with the said project, in the total amount of $77,000 to be
funded by the project Right-of-Way account within the Special 1%
Sales Tax, Phase III Fund.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 1,984,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes Creek $1,984,000 3rd 1,984,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CPB#323-04-296823309
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD IMPROVEMENTS
CHANGE NUMBER SIX
Attachment number 2
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Item # 19
Augusta-Richmond County, Georgia CPB#323-04-296823309
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD IMPROVEMENTS
CHANGE NUMBER SIX
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE III
323-04-0000-0000000-296823309 ($1,984,000) $0 ($1,984,000)
TOTAL SOURCES: ($1,984,000) $0 ($1,984,000)
USE OF FUNDS
ENGINEERING
323-04-1110-5212115-296823309 $792,193 $77,000 $869,193
RIGHT-OF-WAY
323-04-1110-5411120/296823309 $707,807 ($77,000)$630,807
CONTINGENCY
323-04-1110-6011110/296823309 $44,000 $0 $44,000
TRAFFIC SIGNAL
323-04-1110-5414610/296823309 $40,000 $0 $40,000
UTILITY RELOCATION
323-04-1110-5414510/296823309 $400,000 $0 $400,000
$0
TOTAL USES: $1,984,000 $0 $1,984,000
Attachment number 2
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Item # 19