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HomeMy WebLinkAbout2007-05-29-Meeting AgendaEngineeringServicesCommittee Meeting CommitteeRoom-5/29/2007-1:30PM ENGINEERINGSERVICES 1.Motion to approve acquisition of right-of-way and easement between Melaver/Enterprise Mill, LLC, as Owner,andAugusta,Georgia,inconnectionwiththe St. SebastianWayProjectfor0.143acreinfeeand0.2 50 acre (10,907.65 sq. ft.) of permanent construction and maintenanceeasementforthefollowingpropertyloc ated at 1450 Greene Street for a purchase price of $132,960.00. Attachments 2.Motiontoapprovetheacquisitionofaright-of-wayand easementfromGeorgiaPowerCompany,asowner,and Augusta,Georgia,inconnectionwiththeSt.Sebast ian WayProjectfor0.994acre(43,283.75sq.ft.)infe eand 0.277acre(12,046sq.ft.)ofpermanentconstructi onand maintenanceeasementforthefollowingpropertyloc ated atFifteenthStreetforapurchasepriceof$562,25 6.00. Attachments 3.ApproveawardofthecontractforRFP07-121,“Broad Street Median Repairs”to the low bidder, Horizon ConstructionofEvans,Georgiaintheamountof$48 ,000. Attachments 4.Approve award of construction of Deans Bridge Road MSW Landfill Phase III, Stage I, Cell 2A to Cooper, BarnetteandPage,Inc. Attachments 5.ApproveawardofStand-byEngineeringContractforthe Augusta Solid Waste Department to Atlantic Coast Consulting. Attachments 6.Discuss/approveBroadStreetImprovements.(Reques ted byCommissionerCheek) Attachments 7.Presentation by Mr. Charlie Ivey, Jr. regarding tra sh containersleftonthestreetafterhours. Attachments 8.Motion to authorize condemnation of a portion of Property#051-0-038-03-01643SaybrookDrive,which is owned by Frank T. Delley, for 1,151 Sq. Feet of TemporaryEasement.PWProjectBelairHillsProject . Attachments 9.MotiontoauthorizeaportionofProperty#052-0-0 92- 00-0BarrettStreet,whichisownedbyLisaB.Norwood andMargaretM.Brodie,for1,008Sq.FeetofTempo rary Easement. PW Project Belair Hills Subdivision ImprovementProject. Attachments 10.Motion to authorize condemnation of a portion of property052-0-112-00-03916CarolynStreet,whichis ownedbyMattieBellHarperLong,for3,800Sq.Fee tof PermanentEasementand1,325Sq.FeetofTemporary Easement. PW Project Belair Hills Subdivision ImprovementProject. Attachments 11.Motion to authorize condemnation of a portion of Property#052-0-111-00-03918CarolynStreet,whichis ownedbyMattieBellHarperLong,for3,900Sq.Fee tof PermanentEasementand1,750Sq.FeetofTemporary Easement. PW Project Belair Hills Subdivision ImprovementProject. Attachments 12.Motion to authorize condemnation of a portion of property#052-0-110-00-03920CarolynStreet,whichis ownedbyMattieBellHarperLong,for1,999.03Sq.Feet of Temporary Easement. PW Project Belair Hills SubdivisionImprovementProject. Attachments 13.Motion to authorize condemnation of a portion of Property # 012-0-092-01-0 2860 Washington Road, whichisownedbyMJPropertiesofAugusta,LLC,fo r 917.09Sq.FeetofRightofWay,1,334.37Sq.Feet of PermanentEasement,and435.28Sq.FeetofTemporar y Attachments Easement. PW Project Washington Road Intersection ImprovementsProject. 14.Motion to authorize condemnation of a portion of Property#051-0-242-00-03947BarrettStreet,whichis ownedbyStephenandTerryWaters,for2,938Sq.Fe et ofPermanentEasementand850Sq.FeetofTemporary Easement. PW Project Belair Hills Subdivision ImprovementProject. Attachments 15.Motion to authorize condemnation on a portion of Property#052-0-125-00-03919BarrettStreet,whichis ownedbyWillieL.andCarolRoundtree,for1,988S q. Feet of Permanent Easement and 994 Sq. Feet of Temporary Easement. PW Project Belair Hills SubdivisionImprovementProject. Attachments 16.AuthorizeawardofbidsforPre-purchaseofMulti-Stage CentrifugalBlowerEquipment(BidItem06-154)forthe JamesB.MesserlyWaterPollutionControlPlantMas ter Plan Implementation Phase 1 Project to the lowest responsivebidder. Attachments 17.Approve resolution of various issues related to terminationofMWHConstructors'involvementinJam es B.MesserlyWPCPMasterPlanImplementationPhase1 Project. Attachments 18.ReceiveproposalregardingenhancementstotheJame s Brownstatue. Attachments 19.PresentationbyMs.Matthiasregardingtheopening ofa familychildcare/communitycenter. Attachments 20.Motion to approve and accept two Norfolk Southern (CentralofGeorgia)EasementDeedsforProject601 15- MainInterceptorUpgrade. Attachments 21.ApprovelistofCountyroadstoresurface,usingCo unty Forces and funding from SPLOST III (County Forces Attachments www.augustaga.gov Resurfacing). 22.ApprovelowbidfromEmpireTree&Turfinamounto f $26,375.00fortreepruning/removal. Attachments 23.Approve award of construction contract to Blair Construction,Inc.intheamountof$241,225.45for the WinchesterSubdivisionDrainageImprovementsProjec t, subjecttoreceiptofsignedcontractsandproperb onds. Attachments EngineeringServicesCommitteeMeeting 5/29/20071:30PM AcquisitionofRightofWaySt.SebastianProjectN o.9036-3-101-04-0 Department:CountyAttorney-StephenE.Shepard,Attorney caption2:Motiontoapproveacquisitionofright-of-wayande asement betweenMelaver/EnterpriseMill,LLC,asOwner,and Augusta,Georgia,inconnectionwiththeSt.Sebast ianWay Projectfor0.143acreinfeeand0.250acre(10,90 7.65sq.ft.) ofpermanentconstructionandmaintenanceeasement forthe followingpropertylocatedat1450GreeneStreetfo ra purchasepriceof$132,960.00. Background:Thepropertyownerhasagreedtoconveyacertainr ight-of- wayandpermanentconstructionandmaintenanceease ment toAugusta,Georgia,fortheSt.Sebastianproject. Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe project. FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder theprojectbudget.TheCountywilladvancethenec essary fundsforthepurchaseandtheGeorgiaDepartmento f Transportationwillreimbursethefundsadvancedby Augusta,Georgiaafteracquisitionoftheproperty. Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced property. Recommendation:Approvethemotiontopurchsethereferencedproper ty. Fundsare Availableinthe Following Accounts: WillbereimbursedbyGeorgiaDOT. Cover Memo Item # 1 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 1 Item # 1 Item # 1 EngineeringServicesCommitteeMeeting 5/29/20071:30PM AcquisitionofRight-of-WayandEasementSt.Sebast ianParcelNo.30TaxMap036-3-032-00-0 Department:CountyAttorney-StephenE.Shepard,Attorney caption2:Motiontoapprovetheacquisitionofaright-of-way and easementfromGeorgiaPowerCompany,asowner,and Augusta,Georgia,inconnectionwiththeSt.Sebast ianWay Projectfor0.994acre(43,283.75sq.ft.)infeean d0.277acre (12,046sq.ft.)ofpermanentconstructionandmain tenance easementforthefollowingpropertylocatedatFift eenth Streetforapurchasepriceof$562,256.00. Background:Thepropertyownerhasagreedtoconveyacertainr ight-of- wayandpermanentconstructionandmaintenanceease ment toAugusta,GeorgiafortheSt.Sebastianproject. Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe project. FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder theprojectbudget.TheCountywilladvancethenec essary fundsforthepurchaseandtheGeorgiaDepartmento f Transportationwillreimbursethefundsadvancedby Augusta,Georgiaafteracquisitionoftheproperty. Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced property. Recommendation:Approvethemotiontopurchasethereferencedprope rty. Fundsare Availableinthe Following Accounts: WillbereimbursedbyGeorgiaDOT. Cover Memo Item # 2 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 2 Attachment number 1 Page 1 of 4 Item # 2 Attachment number 1 Page 2 of 4 Item # 2 Attachment number 1 Page 3 of 4 Item # 2 Attachment number 1 Page 4 of 4 Item # 2 EngineeringServicesCommitteeMeeting 5/29/20071:30PM AwardContractforRepairtoBroadStreetMedianIn tersections Department:PublicServicesDepartment-FacilitiesManagement Division caption2:ApproveawardofthecontractforRFP07-121,“Broa d StreetMedianRepairs”tothelowbidder,Horizon ConstructionofEvans,Georgiaintheamountof$48 ,000. Background:TheplantersattheintersectionsofBroadand6th,7th,8th, 9th,and10thStreetshavebeensignificantlydamag edby vehiculartrafficovertheyears.BidItem#07-121 wasissued toengageacontractortorepairtheaccumulatedda mage. Threeresponseswerereceived.HorizonConstruction isthe lowestresponsivebidder. Analysis:HorizonConstructionisthelowbidandmetthe requirementsoftheRequestforBids. FinancialImpact:Thecontractamountis$48,000. Alternatives:1.ApproveawardofthecontractforRFP07-121,“B road StreetMedianRepairs”tothelowbidder,Horizon ConstructionofEvans,Georgiaintheamountof$48 ,000.2. Donotawardthecontract. Recommendation:#1.ApproveawardofthecontractforRFP07-121,“Broad StreetMedianRepairs”tothelowbidder,Horizon ConstructionofEvans,Georgiaintheamountof$48 ,000. Fundsare Availableinthe Following Accounts: SPLOSTPhaseIIIUrbanGL327-04-1110,JL296-81-20 30 Cover Memo Item # 3 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 3 EngineeringServicesCommitteeMeeting 5/29/20071:30PM AwardofConstructionofDeansBridgeRoadMSWLand fillPhaseIII,StageI,Cell2Ato Cooper,BarnetteandPage,Inc. Department:SolidWaste caption2:ApproveawardofconstructionofDeansBridgeRoad MSW LandfillPhaseIII,StageI,Cell2AtoCooper,Bar netteand Page,Inc. Background:InthepastfewyearstheSolidWasteDepartmentha sseena gradualincreasetheamountoftrashbroughttothe landfill. Withthisongoingstreamofincomingwastetheland fill requiresexpansionandconstructionofanewlandfi llcell.It isforthisreasonthattheSolidWasteDepartmentr eleased forbidtheconstructionofwhatisknownasPhase III,Stage I,Cell2A.Thisisalengthyprocessthatshouldb eginsoon sothatthereisenoughtimetogetallofthenece ssarystate inspectionsandapprovals. Analysis:Theexpansionofthelandfillwaspermittedbythe Georgia EnvironmentalProtectionDivisionafewyearsagoa sthe capacityoftheolderlandfillcellsapproachedcap acity.As Augustahasbegunfillingtheactivelandfillcell with garbage,itisnecessarytoexpandtheactivearea tothe neighboringcellandbeginpreparingittoreceive trash. Aboutthetimethatconstructioniscompleteonthe newcell, 2A,thecurrentcellwillbeatastagewheretie-i ntothose slopeswillbebotheasiestandsafestforourstaf f.Also,once thenewlyconstructedcellisapprovedbyGeorgia EnvironmentalProtectionDivisiontoreceivetrash the currentconstructionscheduleallowsusadequateti meto selectloadsoftrashthatmeettheratherstringen tcriteriafor placementonthefloorofthecell.Theseitemsmus tbe chosenandplacedcarefullytoformthefloorsoth atthe drainagelayersandlinerareprotectedfrompunctu resor damage.TheSolidWasteDepartmentreceivedfive proposalsinresponsetoRFP#07-122,DeansBridgeR oad MSWLandfillPhaseIII,StageI,Cell2AConstructi on.One Cover Memo Item # 4 ofthefivewasconsideredtobe“noncompliant”due tolack oftherequestednumberofcopiesandamissingCon flictof Interestform.Theremainingfourproposalswereev aluated inaccordancewithProcurementDepartmentrequireme nts, andCooper,Barnette&Page,Inc.providedthelowe stcost bidfortherequestedwork. FinancialImpact:Adequatefundsareavailablefortheamountof $3,941,719.00whichincludes$3,583,380.91forcons truction and$358,338.09(10%)forprojectcontingency. Alternatives:1.RecommendawardingthecontracttoCooper,Barne tte& Page.2.Donotapprovetheawardandlimitthelan dfill’s currentlifetothespaceremainingintheactivec ell. Recommendation:Alternative1 Fundsare Availableinthe Following Accounts: 543-04-4210/54.12110 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4 Attachment number 2 Page 1 of 1 Item # 4 EngineeringServicesCommitteeMeeting 5/29/20071:30PM AwardStand-byEngineeringContractfortheAugustaSolidWaste DepartmenttoAtlanticCoast Consulting Department:SolidWaste caption2:ApproveawardofStand-byEngineeringContractfor the AugustaSolidWasteDepartmenttoAtlanticCoast Consulting. Background:TheSolidWasteDepartmenthashistoricallyrequire da varietyofconsultantstohandleeverythingfromla ndfill design,permitting,environmentaltesting,andsurv eyingto themorespecializedareasofexpertise,includingw aste analysis,constructionmanagement,constructionqua lity assurance,andlandfillgastesting.Itisverycha llengingto havedifferentconsultantsonsiteforeachdiffere ntproject. Plus,itisverytime-consumingtohavetobideach project andtakethetimetogettheconsultantuptospeed onthe varioussiteconditionsandprojecthistory.Witht hisinmind, wehavepreparedandbidaStand-byEngineeringcon tractto facilitatethisprocess. Analysis:InordertoruntheSolidWasteDepartmentandLand fillat peakefficiencyandalsoremainincompliancewitht he varietyofenvironmentalregulationsalandfillmus t constantlywadethrough,itisouropinion,andind ustry practice,tohaveoneconsultantundercontracttha tcan handleavarietyoftasks.Thiswillultimatelysav eAugusta bothtimeandmoney,andallowforgreateroverall staff productivity.Overthecomingfewyears,theSolid Waste Departmentwillberequiredtoundertakeanumbero f operationalmilestones.Wewillformallycloseala ndfillcell. Thiscell–knownas2C–willrequiredesignofa closure plan,designandplacementofacap,constructionq uality assuranceofthatcap,vegetationmanagement,andf inal GeorgiaEnvironmentalProtectionDivisioninspectio nand approval.TheDepartmentisalsobuildinganewcel l– knownasPhaseIII,StageI,Cell2A–whichwilla lso Cover Memo Item # 5 requiredesign,constructionqualityassurance,lea chate systeminstallation,andothergeotechnicalservice s.The landfillhasvariousongoingenvironmentalrequirem ents whichincludesemi-annualgroundwater/surfacewater /storm watermonitoringandreporting,airpermittingand reporting, constantgassystemmonitoringand“tuning”,andgassystem expansion,tolistonlyafew.Someofthoseenviro nmental requirementsaremorestringentduetoourrecentl istingon GeorgiaEPD’sHazardousSiteInventory,makingit imperativethattheenvironmentaltestingisperfor medata highlyprofessionallevel.TheSolidWasteDepartme nt receivedtwoproposalsinresponsetoRFP#07-097,S tand-By EngineeringServicesfortheAugustaSolidWaste Department.Thosetwoproposalswereevaluatedin accordancewithProcurementDepartmentrequirements ,and AtlanticCoastConsultingprovidedboththehighest overall score(mostqualified)andthelowestcostforther equested workpackage. FinancialImpact:Adequatefundsareavailable.Wehaveestimatedthe annual costbylookingaheadatupcomingtasksandproject ingthose amounts.Itisourrecommendationthatencumbering $625,000annuallywillbeadequateatthistime. Alternatives:1.RecommendawardingthecontracttoAtlanticCoas t Consulting.2.Donotapprovetheawardandforcet heSolid WasteDepartmenttobideachprojectseparatelycau sing projectdelaysandadditionalcosts. Recommendation:Alternative1 Fundsare Availableinthe Following Accounts: 541-04-4210/52.5212115inanamountof$285,000wit hthe remainedcomingfrom541-10-1110/60.11110($340,000 ) REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 5 Attachment number 1 Page 1 of 1 Item # 5 Attachment number 2 Page 1 of 1 Item # 5 EngineeringServicesCommitteeMeeting 5/29/20071:30PM BroadStreetImprovements Department:ClerkofCommission caption2:Discuss/approveBroadStreetImprovements.(Reques tedby CommissionerCheek) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 6 EngineeringServicesCommitteeMeeting 5/29/20071:30PM CharlieIveyJr. Department:ClerkofCommission caption2:PresentationbyMr.CharlieIvey,Jr.regardingtra sh containersleftonthestreetafterhours. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 7 Attachment number 1 Page 1 of 1 Item # 7 EngineeringServicesCommitteeMeeting 5/29/20071:30PM Condemnation-FrankT.Delley Department:CountyAttorney-StephenE.Shepard,Attorney caption2:MotiontoauthorizecondemnationofaportionofPr operty# 051-0-038-03-01643SaybrookDrive,whichisowned by FrankT.Delley,for1,151Sq.FeetofTemporaryEa sement. PWProjectBelairHillsProject. Background:Theappraisedvalueoftheeasementis$492.00.Due to unsuccessfulnegotiationswithMr.Delley,itisne cessaryto pursuecondemnation. Analysis:Condemnationisrequiredinordertoacquireeaseme nt. FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L324-04-1110-54.11120J/L203824335-54.11120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 8 Attachment number 1 Page 1 of 1 Item # 8 EngineeringServicesCommitteeMeeting 5/29/20071:30PM Condemnation-LisaNorwoodandMargaretM.Brodie Department:CountyAttorney-StephenE.Shepard,Attorney caption2:MotiontoauthorizeaportionofProperty#052-0-0 92-00-0 BarrettStreet,whichisownedbyLisaB.Norwooda nd MargaretM.Brodie,for1,008Sq.FeetofTemporary Easement.PWProjectBelairHillsSubdivisionImpro vement Project. Background:Theappraisedvalueoftheeasementis$81.00.Due toan unjustifiablecounterofferproposedbytheowners,a negotiationhasnotbeenpossible. Analysis:Condemnationisrequiredtoacquiretheeasement. FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L324-04-1110-54.11120J/L203824335-54.11120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 9 Attachment number 1 Page 1 of 1 Item # 9 EngineeringServicesCommitteeMeeting 5/29/20071:30PM Condemnation-MattieBellHarperLong Department:CountyAttorney-StephenE.Shepard,Attorney caption2:Motiontoauthorizecondemnationofaportionofpr operty 052-0-112-00-03916CarolynStreet,whichisowned by MattieBellHarperLong,for3,800Sq.FeetofPerm anent Easementand1,325Sq.FeetofTemporaryEasement.PW ProjectBelairHillsSubdivisionImprovementProjec t. Background:Theappraisedvalueoftheeasementis$1,626.00.D ueto unsuccessfulattemptstocontactboththeproperty ownerand thepropertymanagerregardingthismatter,anegot iationhas notbeenreached. Analysis:Condemnationisrequiredinordertoacquiretheea sement. FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L324-04-1110-54.11120J/L203824335.11120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 10 Cover Memo Item # 10 Attachment number 1 Page 1 of 1 Item # 10 EngineeringServicesCommitteeMeeting 5/29/20071:30PM Condemnation-MattieBellHarperLong Department:CountyAttorney-StephenE.Shepard,Attorney caption2:MotiontoauthorizecondemnationofaportionofPr operty# 052-0-111-00-03918CarolynStreet,whichisowned by MattieBellHarperLong,for3,900Sq.FeetofPerm anent Easementand1,750Sq.FeetofTemporaryEasement.PW ProjectBelairHillsSubdivisionImprovementProjec t. Background:Theappraisedvalueoftheeasementis$1,700.00.D ueto unsuccessfulattemptstocontactboththeproperty ownerand thepropertymanagerregardingthismatter,anegot iationhas notbeenreached. Analysis:Condemnationisrequiredinordertoacquiretheea sement. FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L324-04-1110-54.11120J/L203824335.11120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 11 Cover Memo Item # 11 Attachment number 1 Page 1 of 1 Item # 11 EngineeringServicesCommitteeMeeting 5/29/20071:30PM Condemnation-MattieBellHarperLong Department:CountyAttorney-StephenE.Shepard,Attorney caption2:Motiontoauthorizecondemnationofaportionofpr operty# 052-0-110-00-03920CarolynStreet,whichisowned by MattieBellHarperLong,for1,999.03Sq.FeetofT emporary Easement.PWProjectBelairHillsSubdivisionImpro vement Project. Background:Theappraisedvalueoftheeasementis$160.00.Due to unsuccessfulattemptstocontactboththeproperty ownerand thepropertymanagerregardingthismatter,anegot iationhas notbeenreached. Analysis:Condemnationisrequiredinordertoacquiretheea sement. FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L324-04-1110-54.11120J/L203824335.11120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 12 Cover Memo Item # 12 Attachment number 1 Page 1 of 1 Item # 12 EngineeringServicesCommitteeMeeting 5/29/20071:30PM Condemnation-MJPropertiesofAugusta,LLC Department:CountyAttorney-StephenE.Shepard,Attorney caption2:MotiontoauthorizecondemnationofaportionofPr operty# 012-0-092-01-02860WashingtonRoad,whichisowned by MJPropertiesofAugusta,LLC,for917.09Sq.Feet ofRight ofWay,1,334.37Sq.FeetofPermanentEasement,an d 435.28Sq.FeetofTemporaryEasement.PWProject WashingtonRoadIntersectionImprovementsProject. Background:Theappraisedvalueoftherightofwayandeasemen tis $16,437.00.Duetotimeconstraints,thecondemnati onmust bestartedintheeventanegotiationcannotbeset tled. Analysis:Condemnationisrequiredinordertoacquiretheea sement. FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L324-04-1110-54.11120J/L201824371-54.11120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 13 Cover Memo Item # 13 Attachment number 1 Page 1 of 2 Item # 13 Attachment number 1 Page 2 of 2 Item # 13 EngineeringServicesCommitteeMeeting 5/29/20071:30PM Condemnation-StephenandTerryWaters Department:CountyAttorney-StephenE.Shepard,Attorney caption2:MotiontoauthorizecondemnationofaportionofPr operty# 051-0-242-00-03947BarrettStreet,whichisowned by StephenandTerryWaters,for2,938Sq.FeetofPer manent Easementand850Sq.FeetofTemporaryEasement.PW ProjectBelairHillsSubdivisionImprovementProjec t. Background:Theappraisedvalueoftheeasementis$1,243.00.D ueto conditionsmadebytheowners,whichwecannotmeet ,we areunabletocontinuenegotiations. Analysis:Condemnationisrequiredinordertoacquiretheea sement. FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L324-04-1110-54.11120J/L203824335-54.11120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 14 Attachment number 1 Page 1 of 1 Item # 14 EngineeringServicesCommitteeMeeting 5/29/20071:30PM Condemnation-WillieL.andCarolRoundtree Department:CountyAttorney-StphenE.Shepard,Attorney caption2:MotiontoauthorizecondemnationonaportionofPr operty# 052-0-125-00-03919BarrettStreet,whichisowned by WillieL.andCarolRoundtree,for1,988Sq.Feeto f PermanentEasementand994Sq.FeetofTemporary Easement.PWProjectBelairHillsSubdivisionImpro vement Project. Background:Theappraisedvalueoftheeasementis$1,375.00.D ueto unsuccessfulnegotiationswithMr.Roundtree,itis necessary topursuecondemnation. Analysis:Condemnationisrequiredinordertoacquiretheea sement. FinancialImpact:Thenecessarycostswillbecoveredvytheprojectb udget. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L324-04-1110-54.11120J/L203824335-54.11120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 15 Cover Memo Item # 15 Attachment number 1 Page 1 of 1 Item # 15 EngineeringServicesCommitteeMeeting 5/29/20071:30PM JamesB.MesserlyWaterPollutionControlMasterPl anImplementationPhase1Projectpre- purchaseofMulti-StageCentrifugalBlowerEquipmen t(BidItem06-154). Department:Utilities caption2:AuthorizeawardofbidsforPre-purchaseofMulti-S tage CentrifugalBlowerEquipment(BidItem06-154)for the JamesB.MesserlyWaterPollutionControlPlantMas ter PlanImplementationPhase1Projecttothelowestr esponsive bidder. Background:TheAugustaUtilitiesDepartment,inordertotake advantage ofAugusta'stax-exemptstatus,haspreparednine(9)bid packagesforvarioussignificantequipmentitemsfo rthe JamesB.MesserlyWPCPMasterPlanImplementation Phase1Project.TheProcurementDepartmenthasuse dthose bidpackagestosolicitbidsthroughthenormalbid ding process.Sevenofthesepackageshavepreviouslybe en awardedbytheCommission.Thisitemisarequestf or approvalofawardforoneoftheremainingpackages .The followingbidswerereceivedinresponsetoourpro curement processforMulti-StageCentrifugalBlowerEquipmen t(Bid Item06-154):HoustonServiceIndustries,Inc. $1,277,650.00;ContinentalBlower$1,604,620.00;Ga rdner- Denver$1,955,000.00;Turblex$1,938,233.00. Analysis:Ourdesignengineershavereviewedthebidsreceive dfor completenessandconformancetothespecifications.Based onthisreviewwehavedeterminedthatthelowbidd er, HoustonServiceIndustries,Inc.meetstherequirem entsof thespecificationsandhasdemonstratedtheirabili tyto providethesystemasspecified. FinancialImpact:$1,277,650.00from2004bondfunds(Account5110434 20- 5425210/80280130-5425210). Alternatives:Noalternativesrecommended Cover Memo Item # 16 Recommendation:WerecommendthattheCommissionauthorizetheawar dof theMulti-StageCentrifugalBlowerEquipment(BidI tem06- 154)tothelowestresponsivebidder,HoustonServi ce Industries,Inc.atapriceof$1,277,650.00. Fundsare Availableinthe Following Accounts: 511043420-5425210/80280130-5425210 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 16 Attachment number 1 Page 1 of 2 Item # 16 06-154 Multi-stage Centrifugal Blowers HSI Continental Blower Gardner Denver Turblex Quantity Unit Cost Total Quantity Unit Cost Total Quantity Unit Cost Total Quantity Unit Cost Total A. Design & Engineering 1 $13,766 $13,766 1 $195,000 $195,000 B. Material/Equipment 1. Equipment/Materials 1 $6,118 $6,118 1 $0 $0 a. 3-BLW-1300 Package 1 $53,770 $53,770 1 $90,675 $90,675 b. 3-BLW-2300 Package 1 $73,599 $73,599 1 $129,000 $129,000 c. 3-BLW-3300 Package 1 $75,740 $75,740 1 $151,000 $151,000 d. 3-BLW-6300 Package 1 $153,282 $153,282 1 $225,000 $225,000 e. MCP 3LCP0200 Pacakge 1 $297,315 $297,315 (6) (7)1 $262,000 $262,000 f. AB 1&2 Field Inst 1 $0 $0 (1)1 $159,075 $159,075 C. Spare Parts 1. Construction Spares 1 $16,825 $16,825 1 $21,500 $21,500 2. Start-up & testing spares 1 $46,498 $46,498 1 $0 $0 D. Guarantee 1. Warranty 1 $0 $0 1 $28,000 $28,000 E. Taxes & Duties 1 $0 $0 1 $0 $0 SUBTOTAL (A-E)$736,913 $1,261,250 F. Delivery & On-Site Services 1. Freight 1 $9,653 $9,653 1 $5,000 $5,000 2. Site technical Representative 1 $0 $0 (2)1 $62,500 $62,500 3. Relocate 3-BLW-5300 Package 1 $30,000 $30,000 1 $37,500 $37,500 4. Relocate 3-BLW-7300 Package 1 $32,000 $32,000 1 $3,000 $3,000 5. Relocate 3-BLW-8300 Package 1 $35,000 $35,000 1 $3,000 $3,000 6. Relocate 3-BLW-9300 Package 1 $38,123 $38,123 1 $3,000 $3,000 7. Inlet Filter Silencer 1 $91,387 $91,387 1 $16,750 $16,750 8. Blower MCP 3LCP0100 1 $304,574 $304,574 (6) (7)1 $267,000 $267,000 9. AB 3-6 Field Inst Package 1 $0 $0 (3)1 $296,000 $296,000 SUBTOTAL F $540,737 $693,750 TOTAL $1,277,650 (4) $1,604,620 (5) $1,955,000 (8) $1,938,233 (1) Vendor indicates this item included in B.1(e) (2) Vendor indicates this item included in C.2 (3) Vendor indicates this item included in F.8 (4) Vendor did not provide unit prices. Vendor also states that F.4, F.5 & F.6 items are not included in Lump Sum Price (5) Vendors proposal indicates total as $1,950,000 (math error) (6) Controls supplier used in the bid package was a substitution to the spec. The information provided cannot confirm their experience requirements (7) Controls and instrumentation seems low compared to quotes obtain individually from instrumentation manufacturers. Based on preliminary quotes the DO, ORP, NH3, and control valves total $490,000 (excluding control panels and all labor for integrating the system) The HSI total for all instrumenation, control panels, and system integration labor is $601,000. (8) Vendor did not provide unit prices Item # 16 EngineeringServicesCommitteeMeeting 5/29/20071:30PM JamesB.MesserlyWPCPMasterPlanImplementationP hase1-ResolutionofIssuesRelatingto MWHConstructorsAgreement. Department:Utilities caption2:Approveresolutionofvariousissuesrelatedtoter minationof MWHConstructors'involvementinJamesB.Messerly WPCPMasterPlanImplementationPhase1Project. Background:TheAugusta-RichmondCountyCommission,intheir meetingonSeptember6,2005,approvedtheselectio nof MWHConstructors,Inc.(MWH)asConstructionManage rat RiskfortheMesserlyImprovementsProject.Asapa rtofthat approvaltheCommissionalsoauthorized"theUtilit ies Departmenttonegotiatewiththeotherfirmsinthe orderof theirrankingifweareunabletoreachanagreemen twiththe top-rankedfirm."TheUtilitiesDepartmenthadsucc essfully negotiatedandacceptedataskorder(TaskOrder1)with MWHtocompletepreliminaryconstructionactivities atthe projectsiteandthatworkiscomplete.Wecontinue dto negotiatewithMWHforthemajorportionofthepro ject constructionworkbutwereunabletoreachamutual agreementonthepricefortheproject.Afteritbe came evidentthatwewerenotgoingtoreachanagreemen twe consultedwithAugustaProcurementDirectorGeriSa ms. Ms.SamsnotifiedMWHthatwewereceasingnegotiat ions withthemandopeningdiscussionswiththenexthig hest rankedfirm.Therearethreeissuesthatneedtobe resolved beforewecanmovetobeginfinalclosureofourag reement withMWH:1)anoutstandingpurchaseorderfromMWH to EutekSystems,Inc.forgritremovalequipmenttob e purchasedunderTaskOrder1butinstalledunderth emajor constructiontaskorder;2)athree-yearleasebetw eenMWH andActonMobileIndustriesfortrailersinstalleda tthe constructionsitetobeusedbytheconstructionma nagerand AugustaUtilitiesDepartmentstaffduringconstruct ion activities;and3)leasesforcopierservicesbetwe enMWH andIKONOfficeSolutions. Cover Memo Item # 17 Analysis:1)GritRemovalEquipment:MWHwastopurchasethe grit removalequipmentaspartofTaskOrder1toallow for earlierdeliveryandinstallationofthissystemdu ringTask Order2.Theequipmentwasorderedthroughapurcha se orderfromMWHtoEutekSystems,Inc.atatotalco stof $694,020.00plustax.TheUtilitiesDepartmentwoul dliketo coverthispurchasethroughanewpurchaseorderis suedby AugustatorelieveMWHoftheirliabilityforpayme nt.This wouldactuallysaveusthecostofsalestaxandth emarkupto beappliedbyMWHtothecostoftheequipment.Bot h MWHandEutekSystems,Inc.areagreeabletothisc hange. 2)ConstructionTrailers:UnderTaskOrder1MWHle ased andsetupconstructionofficetrailersforuseby the constructionmanagerandAugustaduringtheconstru ction project.TheUtilitiesDepartmentwouldliketotra nsferthe trailerleasestoAugustaforthetermoftheconst ruction project.Themonthlyleasecostwouldbe$3,172.00 for approximately36months.Thiswouldalsosaveusth ecostof markuptobeappliedbyMWHtothecostoftheleas e payments.BothMWHandActonMobileIndustriesare agreeabletothischange.3)CopierLeases:MWHhas enteredintothree-yearleaseswithIKONOfficeSol utions fortwocopiersforthesite.Thesecommercialleas esarenot directlytransferabletoAugustasinceleaseswith government entitiesaredifferentthancommercialleases.Wea reinthe processofworkingoutasolutiontothecopierlea sewith IKONatthistimebutweexpectthatthecostofei ther leasingthecopiersorpurchasingthecopiersifne cessary wouldnotexceed$35,000.00.Wewillchoosetheapp roach thatoffersthemostbenefittoAugusta. FinancialImpact:$843,212.00from2004bondfunds(Account511043420 - 5425210/80280130-5425210). Alternatives:Noalternativesarereadilyidentified.Wewouldne edto negotiatealternativeswithMWH. Recommendation:Approvethisrequesttotakethefollowingactions:1)Issue anAugustapurchaseordertoEutekSystems,Inc.to cover theremainingcostofGritRemovalEquipmentinthe amount of$694,020.00;2)Enterintoaleaseagreementwit hActon MobileIndustriesforleaseofthetrailerssetup onsiteata costof$3,172.00permonthfor36months;3)Eithe r purchaseorleasethecopiersfromIKONOfficeSolu tionsfor acostnottoexceed$35,000.00. Cover Memo Item # 17 Fundsare Availableinthe Following Accounts: 511043420-5425210/80280130-5425210 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 17 EngineeringServicesCommitteeMeeting 5/29/20071:30PM JamesBrownStatueEnhancements Department:ClerkofCommission caption2:ReceiveproposalregardingenhancementstotheJame s Brownstatue. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 18 EngineeringServicesCommitteeMeeting 5/29/20071:30PM Ms.MatthiasFamilyChildCare Department:ClerkofCommission caption2:PresentationbyMs.Matthiasregardingtheopening ofa familychildcare/communitycenter. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 19 Attachment number 1 Page 1 of 1 Item # 19 EngineeringServicesCommitteeMeeting 5/29/20071:30PM NorfolkSouthern(CentralofGA)EasementDeeds Department:AugustaUtilitiesDepartment caption2:MotiontoapproveandaccepttwoNorfolkSouthern(Central ofGeorgia)EasementDeedsforProject60115-Main InterceptorUpgrade. Background:AUDiscurrentlyconstructingProject60115,theMa in InterceptorUpgrade.Twoadditionaleasementsaren eeded fortheproject.BothparcelsareownedbyNorfolk Southern. Analysis:Oneeasementisatrackcrossing,theotherisacro ssthe adjacentunimprovedlot.Thenegotiatedpaymentfor both easementsis$7,000. FinancialImpact:$7,000 Alternatives: Recommendation:ApproveandacceptthetwoNorfolkSouthern(Centra lof Georgia)EasementDeeds. Fundsare Availableinthe Following Accounts: 509043420-541112080160115-5411120 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. Cover Memo Item # 20 ClerkofCommission Cover Memo Item # 20 Attachment number 1 Page 1 of 8 Item # 20 Attachment number 1 Page 2 of 8 Item # 20 Attachment number 1 Page 3 of 8 Item # 20 Attachment number 1 Page 4 of 8 Item # 20 Attachment number 1 Page 5 of 8 Item # 20 Attachment number 1 Page 6 of 8 Item # 20 Attachment number 1 Page 7 of 8 Item # 20 Attachment number 1 Page 8 of 8 Item # 20 Attachment number 2 Page 1 of 8 Item # 20 Attachment number 2 Page 2 of 8 Item # 20 Attachment number 2 Page 3 of 8 Item # 20 Attachment number 2 Page 4 of 8 Item # 20 Attachment number 2 Page 5 of 8 Item # 20 Attachment number 2 Page 6 of 8 Item # 20 Attachment number 2 Page 7 of 8 Item # 20 Attachment number 2 Page 8 of 8 Item # 20 EngineeringServicesCommitteeMeeting 5/29/20071:30PM ResurfacingRoadsusingCountyForces Department:PublicServicesDepartment-MaintenanceDivision caption2:ApprovelistofCountyroadstoresurface,usingCo unty ForcesandfundingfromSPLOSTIII(CountyForces Resurfacing). Background:ThisDepartmentstrivestoensureasaferoadwaysy stemfree ofobstructionscausedbydeterioration.Manyofth eroads havesufferednumerouspotholesandalligatorcrack ing. Althoughtheholesandcrackinghavebeenrepaired,itis essentialthattheroadsberesurfacedtoensurea safeand effectiveroadwaysystemforallvehiclesthroughou tthe County. Analysis:Anycorrectionsrequiredtothebasematerialwillb e performedpriortoresurfacing. FinancialImpact:Thetotalcosttocompletetheresurfacingisestim atedat $141,500.00.WeanticipateassistancefromtheGDOT AsphaltPlant,whichwilllowerthetotalestimated cost. Alternatives:1)ApprovelistofCountyroadstoresurface,using County Forces,andfundingfromSPLOSTIII(CountyForces Resurfacing).2)Allowtheroadstocontinuetodet eriorate. Recommendation:Alternative#1-ApprovelistofCountyroadstore surface, usingCountyForces,andfundingfromSPLOSTIII(C ounty ForcesResurfacing). Fundsare Availableinthe Following Accounts: SPLOSTIII-GL323041110/JL296823082(CountyFor ces Resurfacing). Cover Memo Item # 21 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 21 EngineeringServicesCommitteeMeeting 5/29/20071:30PM TreePruning/Removal Department:PublicServicesDepartment-MaintenanceDivision-Trees caption2:ApprovelowbidfromEmpireTree&Turfinamounto f $26,375.00fortreepruning/removal. Background:ThisDepartmentstrivestoensuresafetravelforb oth motoristsandpedestriansbypruning/removinghazar dous trees.Manyofthetreesarediseasedandcouldpot entiallybe ahazardforpedestriansandmotorists. Analysis:Diseasedtreesbecomehazard/safetyissuesifnot pruned/removedasneeded. FinancialImpact:Thetotalcosttocompletethetreepruning/removal willbe $26,375.00.$20,000.00willcomefromRiskManageme nt's budgetand$6,375fromTrees&Landscape'sbudget. Alternatives:1-ApprovelowbidfromEmpireTree&Turfinamoun tof $26,375.00fortreepruning/removal.2-Allowthet reesto deteriorateandriskpotentialhazard/safetyissues . Recommendation:1-ApprovelowbidfromEmpireTree&Turfinamoun tof $26,375.00fortreepruning/removal. Fundsare Availableinthe Following Accounts: Account#611-015211-53.11730(RiskManagement) Account#101-064211-53.11730(Trees&Landscape) REVIEWEDANDAPPROVEDBY : Cover Memo Item # 22 Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 22 Attachment number 1 Page 1 of 1 Item # 22 EngineeringServicesCommitteeMeeting 5/29/20071:30PM WinchesterSubdivisionDrainageImprovements Department:AbieL.Ladson,P.E.,DirectorEngineeringDepartme nt caption2:ApproveawardofconstructioncontracttoBlair Construction,Inc.intheamountof$241,225.45for the WinchesterSubdivisionDrainageImprovementsProjec t, subjecttoreceiptofsignedcontractsandproperb onds. Background:TheproposeddrainageprojectislocatedintheWin chester Subdivision,adjacenttoMeadowbrookDriveand RollingwoodDrive.ResidentsalongRollingwoodDriv eare currentlyexperiencingseveredrainageanderosion problems intheirbackyards,causingittobeunstable.OnJ une6,2006, theAugusta-RichmondCountyCommissionapprovedto fundtheconstructionandright-of-waywhiledesignactivities wouldbeperformedin-housebycountystaff. Analysis:BidswerereceivedonApril19,2007withAugusta Transport&LandClearingbeingthelowbidder.Bid results areasfollow:CONTRACTORSBID1.AugustaTransport $189,000.002.BlairConstruction,Inc.$241,225.45 3. Vastec/UnitedUtilities$267,906.534.JefferyHarr is Trucking&Const.$332,096.005.MabusBrothersCon st. Co.,Inc.$628,443.91ItistheEngineeringDepartm ent recommendationnottoawardthisprojecttothelow bidder forthefollowingreasons:•TheLineItemforTemp orary Fencingwasnotacknowledgedinthefinalbidpacka ge.• Thelowbidderestimatewas45%lowerthantheEngi neer’s Estimate.•Thelowbiddercontractorprovidednop rior experienceonsimilarprojects.•Itisalsothe recommendationoftheEngineeringDepartmenttoawa rd thisprojecttothenextlowbidder(BlairConstruc tion,Inc). FinancialImpact:Atotalof$338,000isavailableinthebudgetfor construction Alternatives:1)ApproveawardofConstructionContracttoBlair Cover Memo Item # 23 Construction,Inc.intheamountof$241,225.45for the WinchesterSubdivisionDrainageImprovementsProjec t, subjecttoreceiptofsignedcontractsandproperb onds.2)Do notapproveandselectlowbidder Recommendation:ApproveAlternativeNumberOne. Fundsare Availableinthe Following Accounts: 32204-206822651/5414710-206822651 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 23 Attachment number 1 Page 1 of 1 Item # 23 Attachment number 2 Page 1 of 1 Item # 23