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Home My WebLink About2007-03-12-Meeting Agenda Engineering Services Committee Meeting Committee Room- 3/12/2007- 1:30 PM ENGINEERING SERVICES 1. Motion to approve an Option for Right-of-Way between The Dozier Family Limited Partnership, as owner, and Augusta, Georgia, as optionee, in connection with the St. Sebastian Way Project for 0.973 acre (42,386.71 sq. ft.) in fee and 0.176 acre (7,643.24 sq. ft.) of permanent construction and maintenance easement for the following property located at 1533 Broad Street, 1553 Broad Street and 0 Broad Street for a purchase price of $569,747.00. Attachments 2. Motion to approve an Option for Right-of-Way between Electrical Realty and Sales Company, as owner, and Electrical Equipment Company, as Tenant, and Augusta, Georgia, as optionee, in connection with the St. Sebastian Way Project, for 0.935 acre (40,750.00 sq. ft.) in fee for the following property located at 1441 Greene Street for a purchase price of $1,658,750.00. Attachments 3. Motion to approve an Option for Right-of-Way between The Dozier Family Limited Partnership, as owner, and Augusta, Georgia, as optionee, in connection with the St. Sebastian Way project for 0.22 acre (9,567.12 sq. ft.) in fee and 0.047 acre (2,059.92 sq. ft.) of permenant construction and maintenance easement for the following property located at 1557 Broad Street and 1563 Broad Street for a purchase price of $42,872.00. Attachments 4. Approve award of construction contract in the amount of $793,014.75 to Blair Construction Co. for the Ft. Gordon 20” Water Main. Bid item #07-017. Attachments 5. Update on OMI/CH2MHill Contract. (Requested by Attachments www.augustaga.gov Commissioner Smith) 6. Report from the Judicial Center Sub-Committee regarding questions concerning the Judicial Center Project relating to the sub-committee's composition, the retention of the current architectural firm and the contract extension with that firm if they are retained. (Referred from February 26 Engineering Services) Attachments 7. Approve the settlement of the case of Augusta, Georgia vs. Landgas. Attachments 8. Motion to accept and approve an Easement Deed from the General Aviation Commission and Daniel Field Airport and approve payment of $29,165.00 for same. Attachments 9. Motion to approve and accept an Indemnification and Encroachment Agreement on 1953 Woodchuck Way. Attachments 10. Approve payment of $1,013,776.00 to Silver Sheet Metal, Inc. for relocation expenses for moving building, sign and for damages to trade fixtures located at 1553 Broad Street due to the acquisition of 1553 Broad Street for the St. Sebastian project acquired in connection with the St. Sebastian project. Attachments 11. Approve payment of $29,886.00 for tenant's (David Craven) removal and re-erection of signs ($18,786.00) and shrubs and trees ($11,100.00) at the intersection of Washington Road and Boy Scout Road and at the rear entrance to property due to property acquired in connection with the Washington Road Intersection Improvements Project from Owner, William R. Coleman, Jr. (Referred from February 26 Engineering Services) Attachments Engineering Services Committee Meeting 3/12/2007 1:30 PM Acquisition of Right-of-Way and Easement St. Sebastian Way/Greene St./15th St. GDOT Project No. DE-00MS(389), P.I. 26750 ARC Project No. 327-04-296812003 The Dozier Family Limited Partnership Tax Map: 036-1-039-00-0, 036-1-040-00-0 and 036-1-041-00-0 Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to approve an Option for Right-of-Way between The Dozier Family Limited Partnership, as owner, and Augusta, Georgia, as optionee, in connection with the St. Sebastian Way Project for 0.973 acre (42,386.71 sq. ft.) in fee and 0.176 acre (7,643.24 sq. ft.) of permanent construction and maintenance easement for the following property located at 1533 Broad Street, 1553 Broad Street and 0 Broad Street for a purchase price of $569,747.00. Background:The property owner has agreed to convey a certain right-of- way and permanent construction easement to Augusta, Georgia for the St. Sebastian project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. The County will advance the necessary funds for the purchase and the Georgia Department of Transportation will reimburse the funds advanced by Augusta, Georgia after acquisition of the property. Alternatives:Deny the motion to approve the purchase of the referenced property. Recommendation:Approve the motion to purchase the referenced property. Funds are Available in the Following Will be reimbursed by Georgia DOT. Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Engineering Services Committee Meeting 3/12/2007 1:30 PM Acquisition of Right-of-Way and Easement St. Sebastian Way/Greene St./15th St. GDOT Project No. DE-00MS(389), P.I. 26750 ARC Project No.: 327-04-296812003 Electrical Realty and Sales Company Tax Map: 036-3-036-00-0 Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to approve an Option for Right-of-Way between Electrical Realty and Sales Company, as owner, and Electrical Equipment Company, as Tenant, and Augusta, Georgia, as optionee, in connection with the St. Sebastian Way Project, for 0.935 acre (40,750.00 sq. ft.) in fee for the following property located at 1441 Greene Street for a purchase price of $1,658,750.00. Background:The property owner and tenant have agreed to convey a certain right-of-way to Augusta, Georgia, for the St. Sebastian project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. The County will advance the necessary funds for the purchase and the Georgia Department of Transportation will reimburse the funds advanced by Augusta, Georgia after acquisition of the property. Alternatives:Deny the motion to approve the purchase of the referenced property. Recommendation:Approve the motion to purchase the referenced property. Funds are Available in the Following Accounts: Will be reimbursed by Georgia DOT. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Engineering Services Committee Meeting 3/12/2007 1:30 PM Acquisition of Right-of-Way and Easement St. Sebastian Way/Greene St./15th St. GDOT Project No. DE-ooMS(389), P.I. 26750 ARC Project No.: 327-04-296812003 The Dozier Family Limited Partnership Tax Map: 036-1-029-00-0 and 036-1-027-00-0 Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to approve an Option for Right-of-Way between The Dozier Family Limited Partnership, as owner, and Augusta, Georgia, as optionee, in connection with the St. Sebastian Way project for 0.22 acre (9,567.12 sq. ft.) in fee and 0.047 acre (2,059.92 sq. ft.) of permenant construction and maintenance easement for the following property located at 1557 Broad Street and 1563 Broad Street for a purchase price of $42,872.00. Background:The property owner has agreed to convey a certain right-of- way and permanent construction and maintenance easement to Augusta, Georgia, for the St. Sebastian project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. The County will advance the necessary funds for the purchase and the Georgia Department of Transportation will reimburse the funds advanced by Augusta, Georgia after acquisition of the property. Alternatives:Deny the motion to approve the purchase of the referenced property. Recommendation:Approve the motion to purchase the referenced property. Funds are Available in the Following Will be reimbursed by Georgia DOT. Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Engineering Services Committee Meeting 3/12/2007 1:30 PM Approve construction award for AUD bond project Ft. Gordon 20" Water Main Department:Augusta Utilities Department Caption:Approve award of construction contract in the amount of $793,014.75 to Blair Construction Co. for the Ft. Gordon 20” Water Main. Bid item #07-017. Background:The Ft. Gordon 20” Water Main project begins at Deans Bridge Road in the area of Gate #5 of Fort Gordon. The project connects to an existing 20” water main at Deans Bridge Road and installs approximately 5,100 linear feet of 20” water main through the Ft. Gordon base. The new main connects to the Ft. Gordon existing water distribution system at 46th Street and the Avenue of the States. The purpose for the project is to provide an additional feed to the water distribution system at Fort Gordon. A similar project is now underway near the Gate one area. Completion of the two projects will provide a complete loop system to the City of Augusta Water supply per the contract requirements of the Augusta/Ft. Gordon Water/Wastewater contract. Analysis:Blair Construction Co. submitted an acceptable qualifications package and was the lowest qualified bidder. The AUD engineering staff and ZEL Engineers, the design engineer for the project, recommended award to this contractor. Financial Impact:The bid submitted for this project was $793,014.75. These funds are available from account 80310811-5425110. Alternatives:: 1. Reject all bids which would delay the project and construction of the 20” water main. 2. Award the contract to Blair Construction Co. Recommendation:It is recommended to award the construction contract to Blair Construction Co. Funds are Available in the Following Accounts: 80310811-5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Invitation To Bid Sealed bids will be received at this office until 3:00 p.m., Wednesday, February 21, 2007. Bid Item #07-017 Fort Gordon – 20” Water Main for Augusta Utilities Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30911 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30911. Plans and specifications for the project can be made available upon request to Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $100.00 Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street, Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy, the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blueprint (706-722-6488) beginning Thursday, January 4, 2007. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre-Bid Conference will be held on Friday, January 26, 2007 @ 10:00 a.m. in Room 605 of the Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. The last day to submit questions is Wednesday, January 31, 2007 by 4:00 p.m. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth and development. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted in a separate envelope so marked along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the bid are material conditions of the package. Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the Augusta Commission. Please mark Bid number on the outside of the envelope. Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more information about this program contact the Office of the Disadvantage Business Enterprise @ 706-821-2406 GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 4, 11, 18, 25, 2007 Augusta Focus January 11, 2007 cc: Tameka Allen Interim Deputy Administrator Max Hicks Augusta Utilities Wes Byne Augusta Utilities Yvonne Gentry DBE My DemandStar Buyers Account Info Log Bid [View Bids] View Quotes Supplier Search Build Broadcast List Reports Planholders List 12 Planholder(s) found. Add Planholder User: Carerra, Betty Organization: City of Augusta, GA Logout | Help Onvia DemandStar Member Name City of Augusta, GA Bid Number ITB-07-017-0-2007/PJM Bid Name Fort Gordon - 20" Water Main 1 Document(s) found for this bid Supplier Name Phone Fax Doc Count Attributes Programs Actions Construction Journal, Ltd. 8007855165 8005817204 1 Documents Grainger 8778756929 8779941969 1 Documents Infratech Corporation 7707928700 7707928788 1 Documents MasTec Inc. 8136210881 8136263740 1 Documents McGraw-Hill Construction Dodge 2399392525 2399392331 1 Documents Multi-Source 5167674200 5167674280 1 1. Small Business 2. Woman Owned Documents O'Brien & Gere 7065484881 7065484697 1 1. Small Business Documents OLH, Inc. 4048810099 4048818429 1 1. African American Owned 2. Small Documents DemandStar is a product of Onvia, Inc. (c) 1997-2007. All rights reserved. | Terms of Use | Privacy Business 3. Woman Owned Parsons Corporation 8132618376 8139307332 1 Documents Reiss Environmental, Inc. 4076795358 4076795003 1 1. Small Business Documents Page 1 of 2 first | previous | next | last Format for Printing No Search << Return Export to Excel My DemandStar Buyers Account Info Log Bid [View Bids] View Quotes Supplier Search Build Broadcast List Reports Planholders List 12 Planholder(s) found. Add Planholder DemandStar is a product of Onvia, Inc. (c) 1997-2007. All rights reserved. | Terms of Use | Privacy User: Carerra, Betty Organization: City of Augusta, GA Logout | Help Onvia DemandStar Member Name City of Augusta, GA Bid Number ITB-07-017-0-2007/PJM Bid Name Fort Gordon - 20" Water Main 1 Document(s) found for this bid Supplier Name Phone Fax Doc Count Attributes Programs Actions Stately Contractors, Inc. 9417564700 9417564540 1 Documents Vastec Group Inc 7068286502 7068286505 1 1. African American Owned 2. Small Business 3. Veteran Owned Documents Page 2 of 2 first | previous | next | last Format for Printing No Search << Return Export to Excel Engineering Services Committee Meeting 3/12/2007 1:30 PM CH2MHill Contract Department:Clerk of Commission Caption:Update on OMI/CH2MHill Contract. (Requested by Commissioner Smith) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Engineering Services Committee Meeting 3/12/2007 1:30 PM Judicial Center Sub-Committee Department:Clerk of Commission Caption:Report from the Judicial Center Sub-Committee regarding questions concerning the Judicial Center Project relating to the sub-committee's composition, the retention of the current architectural firm and the contract extension with that firm if they are retained. (Referred from February 26 Engineering Services) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Engineering Services Committee Meeting 3/12/2007 1:30 PM Landgas Settlement Department:Clerk of Commission Caption:Approve the settlement of the case of Augusta, Georgia vs. Landgas. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Engineering Services Committee Meeting 3/12/2007 1:30 PM Motion to Accept and Approve Daniel Field Easement Deed Department:Augusta Utilities Department Caption:Motion to accept and approve an Easement Deed from the General Aviation Commission and Daniel Field Airport and approve payment of $29,165.00 for same. Background:The Augusta Utilities Department will be constructin a 36" water main to Fort Gordon and needs to cross Daniel Field. The FAA requires that the airport be paid for the easement. Analysis:The appraised value of the easement is $29,165.00. The General Aviation Commission and Daniel Field Airport have approved the Easement Deed. The FAA is reviewing our application for release of the easement. This easement is vital to our meeting the terms of the Fort Gordon contract. Financial Impact:$29,165.00 Alternatives: Recommendation:Accept and approve the Easement Deed and and approve payment for the easement. Funds are Available in the Following Accounts: 511043410/5411120 80310153/5411120 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Engineering Services Committee Meeting 3/12/2007 1:30 PM Motion to Accept and Approve Sanders Indemnification and Encroachment Agreement Department:Augusta Utilities Department Caption:Motion to approve and accept an Indemnification and Encroachment Agreement on 1953 Woodchuck Way. Background:The Sanders own the property known as 1953 Woodchuck Way. In, or around, June of 2006, the Sanders had a metal pool house, on a concrete foundation, built on their property. With their knowledge, the building was built on a sanitary trunk sewer easement. The Augusta Utilities Department (AUD) was not notified of this encroachment until after the building was constructed. Analysis:In lieu of moving the building, the Sanders agreed to an Indemnification and Encroachment agreement that will protect Augusta, should the building have to be damaged, or destroyed, during any repair/maintainance issues. It also stays any further building on the easement. This agreement will be recorded and will be binding on the Sanders and any future owners of the property. Financial Impact:None. Alternatives:Not approve and accept the agreement. Recommendation:Approve and accept the Indemnification and Encroachment Agreement. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Engineering Services Committee Meeting 3/12/2007 1:30 PM Motion to approve an Option for relocation of business of Silver Sheet Metal, Inc. due to Right-of- Way Purchase from The Dozier Family Limited Partnership St. Sebastian Way/Greene St./15th St. GDOT Project DE-00MS(389) ARC Project No. 327-04-296812003 Sil Department:County Attorney - Stephen E. Shepard, Attorney Caption:Approve payment of $1,013,776.00 to Silver Sheet Metal, Inc. for relocation expenses for moving building, sign and for damages to trade fixtures located at 1553 Broad Street due to the acquisition of 1553 Broad Street for the St. Sebastian project acquired in connection with the St. Sebastian project. Background:Georgia Department of Transportation has agreed to reimburse Tenant for moving expenses totaling $1,013,776.00. Analysis:The payment of the referenced relocation expense is necessary for the project. Financial Impact:The costs necessary for this payment will be covered under the project budget. The County will advance the necessary funds for the moving expenses and the Georgia Department of Transportation will reimburse the funds advanced by Augusta, Georgia after acquisition of the property for the right-of-way. Alternatives:Deny the request to approve the above relocation expenses for said project. Recommendation:Approve the relocation expenses for the project. Funds are Available in the Following Accounts: Will be reimbursed by Georgia DOT. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Engineering Services Committee Meeting 3/12/2007 1:30 PM Request for Moving Expenses to Tenant due to Right-of-Way Purchase Department:County Attorney - Stephen E. Shepard, Attorney Caption:Approve payment of $29,886.00 for tenant's (David Craven) removal and re-erection of signs ($18,786.00) and shrubs and trees ($11,100.00) at the intersection of Washington Road and Boy Scout Road and at the rear entrance to property due to property acquired in connection with the Washington Road Intersection Improvements Project from Owner, William R. Coleman, Jr. (Referred from February 26 Engineering Services) Background:The Augusta-Richmond County Tree Ordinance requires that the shrubs and tress be located along the Boy Scout Road side of the property and across the rear of the property. Analysis:The payment of the referenced relocation expenses of the signs and replacement of the shrubs and trees is necessary for the project. Financial Impact:The purchase of the referenced easement for said project will not affect the budget. Alternatives:Deny the request to approve the above relocation expenses of the signs and the replacement of the shrubs and trees for said project, thereby stopping the project. Recommendation:Approve the relocation expenses of the signs and the replacement of the shrubs and trees for the project. Funds are Available in the Following Accounts: 324041110-5411120/201824371-5411120 REVIEWED AND APPROVED BY: Clerk of Commission