HomeMy WebLinkAbout2007-01-08-Meeting Agenda
Engineering Services Committee
Meeting
Committee Room- 1/8/2007- 1:30 PM
ENGINEERING SERVICES
1. Present letter of protest received from Aqua-Aerobic
Systems, Inc. dated December 1, 2006 in response to a
non-compliancy letter issued by Procurement to Aqua-
Aerobic Systems dated November 27, 2006. Aqua-
Aerobic is requesting that their letter be presented to the
Augusta Commission for consideration of the
information contained therein and reinstatement of bid.
Attachments
2. Approve and accept an Easement Deed from Margaret
Caughman.
Attachments
3. Motion to authorize condemnation of a portion of
Property #051-0-087-00-0 3934 Scott Street and #051-0-
088-00-0 3930 Scott Street, which are owned by Shanta
White Wallace for 16,675.30 sq. ft. of permanent
easement area and 3,157.57 sq. ft. of temporary
construction easement area. Public Works Project: Belair
Hills Subdivision Improvement Project.
Attachments
4. Approve a solid waste policy allowing exemptions from
the solid waste collections programs for excessive
distance to the right of way.
Attachments
5. Consider a request from Mr. Leroy Davis regarding an
appeal for the removal of solid waste charges from his
tax bill.
Attachments
6. Approve and accept a Warranty Deed from Maxwell
Richmond Hill Properties, LLC for a strip of right of way
on Richmond Hill Road.
Attachments
www.augustaga.gov
7. Award a contract to Commonwealth Data
Communications, Inc. for a solid waste software program
in an amount not to exceed $200,000.
Attachments
8. Presentation by Dea. Travon Wright regarding a timeline
for the process of paving of Lamar Road.
Attachments
9. Approve additional funding in the amount of
$331,625.25 for the 8” waterline relocation along Davis
Road in conjunction with the GADOT, Davis Road
Widening Project.
Attachments
10. Consider a request from Jimmy M. Clark, Jr. regarding
the inclusion of Youngblood Lane into the county's road
maintenance system.
Attachments
11. Consider and approve an agreement with the Hospital
Authority and Augusta for the installation of the
D'Antignac Street relief sewer. (Requested by
Commissioner Smith)
Attachments
Engineering Services Committee Meeting
1/8/2007 1:30 PM
Bid Item 06-157 Protest Aqua-Aerobic Systems
Department:Procurement
Caption:Present letter of protest received from Aqua-Aerobic
Systems, Inc. dated December 1, 2006 in response to a non-
compliancy letter issued by Procurement to Aqua-Aerobic
Systems dated November 27, 2006. Aqua-Aerobic is
requesting that their letter be presented to the Augusta
Commission for consideration of the information contained
therein and reinstatement of bid.
Background:Aqua-Aerobic Systems Inc of Rockford Illinois was issued a
non-compliancy letter dated November 27, 2006 for not
acknowledging receipt of Addendum # 1 dated November 6,
2006 and for not completing and returning the required
Disadvantaged Business Enterprise form. Addendum 1
changed the bid opening date from November 9, 2006 to
November 14, 2006. Aqua-Aerobic states they received
Addendum No. 1 on November 14, 2006.
Analysis:Addendum No. 1 dated November 6, 2006 was sent by US
Postal Service certified to all prospective bidders. There was
one other response from another bidder on this item who
acknowledged receipt of this addendum and completed and
returned the required DBE documentation with their bid
package.
Financial Impact:
Alternatives:
Recommendation:None. Receive the letter of protest and present tit to the
Board of Commission as requested by the vendor for
consideration and decision as requested by vendor.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Vendor Original Six (6) Copies Addendum 1 Remarks
Siemens Water Technologies, Aqua-
Lator Systems and Svcs, 11765
Main St., Rocre IL 61073 Yes Yes Yes
Aqua Aerobic Systems, Inc., 6306,
North Alpine Rd., Rockford, Illinois
61111 Yes Yes Yes
Non-complaint
for not
completing and
returning
required DBE
forms and not
acknowledging
receipt of
Addendum # 1
dated Nov 6 06
Bid Item #06-157
Floating Mixers
Augusta Utilities Department
Bid Due: Tuesday, November 14, 2006 @ 3:00 p.m.
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m., Friday, October 6, 2006.
Bid Item #06-153 Submersible Recirculating Pumps for Augusta Utilities
Bid Item #06-154 Centrifugal Multi-Stage Blowers for Augusta Utilities Department
Bid Item #06-155 Fine Bubble Disc Diffusers for Augusta Utilities Department
Bid Item #06-156 Odor Treatment System Equipment for Augusta Utilities Department
Bid Item #06-157 Floating Mixers for Augusta Utilities Department
Bid Item #06-158 Motor Operated Valves for Augusta Utilities Department
Bid Item #06-159 Butterfly Valves for Augusta Utilities Department
Bid Item #06-160 SS Slide Gates for Augusta Utilities Department
Bid Item #06-161 Emergency Generators for Augusta Utilities Department
Bid Item #06-162 Grit Equipment (Removal Sys. & Dewatering for Augusta Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta,
GA 30911. Plans and specifications for the project can be made available upon request to Augusta Blue Print. The fees for the
plans and specifications which are non-refundable are as follows:
Bid Item #06-153 Submersible Recirculating Pumps for Augusta Utilities
Bid Item #06-154 Centrifugal Multi-Stage Blowers for Augusta Utilities Department
Bid Item #06-155 Fine Bubble Disc Diffusers for Augusta Utilities Department
Bid Item #06-156 Odor Treatment System Equipment for Augusta Utilities Department
Bid Item #06-157 Floating Mixers for Augusta Utilities Department
Bid Item #06-158 Motor Operated Valves for Augusta Utilities Department
Bid Item #06-159 Butterfly Valves for Augusta Utilities Department
Bid Item #06-160 SS Slide Gates for Augusta Utilities Department
Bid Item #06-161 Emergency Generators for Augusta Utilities Department
Bid Item #06-162 Grit Equipment (Removal Sys. & Dewatering for Augusta Utilities Department
Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street, Augusta, GA
30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the
opportunity to submit on this project. To facilitate this policy, the Owner is providing the opportunity to view plans online
(www.augustablue.com) at no charge through Augusta Blueprint (706-722-6488) beginning Thursday, August 10, 2006. Bidders are
cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing,
delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
The last day to submit questions is Wednesday, September 13, 2006 by 4:00 p.m. No Bid will be accepted by fax, all must be
received by mail or hand delivered.
It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work. This desire
on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner
supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth
and development.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including financial statements and references
and such other attachments that may be required by the bid are material conditions of the package. Any package found incomplete or
submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly
disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the
Augusta Commission. Please mark Bid number on the outside of the envelope.
Bidders are cautioned that sequestration of Bid documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of Bid documents from unauthorized sources places the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For
more information about this program contact the Office of the Disadvantage Business Enterprise @ 706-821-2406
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 17, 24, 31, September 7, 2006
Augusta Focus August 24, 2006
cc: Tameka Allen Interim Deputy Administrator
Max Hicks Utilities Department
Wes Byne Utilities Department
Bob Harmon CH2M Hill
Yvonne Gentry DBE
ADDENDUM
TO: All Bidders
FROM: Geri A. Sams
DATE: November 6, 2006
SUBJ: ADDENDUM #1
BID ITEM #06-153 through #06-161 for Augusta Utilities Department
NEW BID DATE TUESDAY, NOVEMBER 14, 2006 @ 3:00 P.M.
________________________________________________________________________
Please note the following change to your bid package:
The bid opening date for Bid Item #06-153 through #06-161 has been changed from Thursday,
November 9, 2006 @ 3:00 p.m. to Tuesday, November 14, 2006 @ 3:00 p.m.
General
1. Vendors are invited to include their proposals in their quotation packages, but the
completed forms in the Section 5.0 “Proposal” section must also be included. Vendors
must include one (1) original and six (6) copies of their proposal.
2. The contracts for each of these packages will be between the selected vendor and
Augusta-Richmond County.
3. Terms and Conditions are listed in Section 10.0 “Special Conditions”.
4. DELETE any reference to Addendum No. 1, Addendum No. 2 and Addendum No. 3 in
the original RFP. As of today’s date, only this addendum has been issued in addition to
the original documents.
5. The RFPs are available from the Augusta Procurement Department or from Augusta
Blueprint at AugustaBlue.com.
6. The Prime Contract Schedule will not be provided to vendors at this time (due to its size
and complexity). See the required delivery dates listed under the individual package
headings below.
7. The Equipment List is attached to this addendum.
8. Drawing PD-15, rev. 1 is attached to this addendum.
9. The Payment and Performance Bond Form is attached to this addendum (applies only to
Package P-18, Removable Tank Cover Systems).
10. The General Conditions: Bonds and Insurance document is attached to this addendum
(applies only to Package P-18, Removable Tank Cover Systems).
11. Bid bonds will not be required.
12. To be considered as a DBE contractor on this project, a company must be listed with the
Augusta-Richmond County DBE office.
13. The forms provided in Section 4.0 of the RFP must be filled out and provided with each
bid. If a vendor/manufacturer is not planning to utilize DBE subcontractors, write (or
type) “Self-Performed” at the top of Attachments A, B & C and the “Checklist for Good
Faith Efforts” and include these documents with the quotation.
14. Prevailing wages requirements do not apply to this project.
15. If vendor’s equipment complies with different standards (e.g., ASTM standards) than
those noted in the specification, note variance clearly in quotation.
P-05 Submersible Recirculating Pumps (06-153)
16. Anticipated required delivery date: 4th Quarter 2008.
P-09 Centrifugal Multi-Stage Blowers (06-154)
17. Anticipated required delivery date: 1st Quarter 2008.
P-10 Fine Bubble Disc Diffusers (06-155)
18. Anticipated required delivery date: 1st Quarter 2008.
P-12 Bio-filter Odor Control Equipment (06-156)
19. Anticipated required delivery date: 4th Quarter 2008.
P-13 Floating Mixers (06-157)
20. Anticipated required delivery date: 1st Quarter 2008.
P-18 Removable Tank Cover Systems (06-161)
21. Cover materials will not be purchased separately. It is our intent that the materials and
erection services will be purchased as a package from a single vendor/manufacturer.
22. Performance and Payment Bonds for the entire contract amount will be required. For
additional information, see attached Performance and Payment Bond Forms and General
Conditions: Bonds and Insurance.
23. If structural trusses or beams will remain in place after covers are removed, note this
(including clear space between members) as a variance on sketches provided with
quotation.
24. Maximum panel weight: change from 100 lb. to 150 lb.
25. On Specification 13218, Section 2.2.B, 6063-T6 alloy will be acceptable for
miscellaneous (i.e., non-structural) shapes.
26. All C-channel must be provided by either the manufacturer or the installing contractor
which are both under this contract. The General Contractor will not provide any labor or
materials under this contract.
27. Drawing H-14 (rather than E-84) shows the correct sizes and locations for access hatches.
28. The thickness of the WAS thickening tank walls was noted as 4.5” on the 1982 “As-
Built” drawings. This value will be field verified during the shop drawing phase of this
contract.
29. Truss/beam spacing shown on drawings H-15, H-16, H-20 & H-21 shows a minimum
spacing. If vendor has an alternate spacing, it should be proposed as a variance on the
quotation.
30. Anticipated required delivery date: 3rd Quarter 2008.
P-27 Butterfly Valves (06-159)
31. Motorized butterfly valves will be provided by the blower manufacturer and are therefore
not included in this package.
32. Pratt Industrial Valves will be allowed as an acceptable manufacturer for this project.
33. Homestead butterfly valves will not be accepted for this project.
34. Anticipated required delivery date: 2nd Quarter 2007.
P-30 Stainless Steel Slide Gates (06-160)
35. Slide gates must be fully assembled by the vendor when they are delivered to the job site.
36. Dynamic Slide Gates will be allowed as an acceptable manufacturer for this project.
37. Anticipated required delivery date: 2nd Quarter 2007.
P-34 Sodium Hypochlorite Generation System (06-158)
38. Anticipated required delivery date: 3rd Quarter 2007.
Attachments to Addendum #1
• Equipment List (Excel)
• Drawing PD-15 – Revision 1 (.pdf)
• Performance and Payment Bond Form (Word)
• General Conditions: Bonds and Insurance (Word)
Please acknowledge receipt of addendum in your bid package.
If you have any questions regarding this correspondence, please contact me at
(706) 821-2422.
cc: Tameka Allen Interim Deputy Administrator
Max Hicks Director, Utilities Department
Allen Saxon Utilities Department
Bob Harmon CH2M Hill
Yvonne Gentry DBE Coordinator
Engineering Services Committee Meeting
1/8/2007 1:30 PM
Caughman Easement Deed
Department:Augusta Utilities Department
Caption:Approve and accept an Easement Deed from Margaret
Caughman.
Background:The Augusta Utilities Department will be running a water
main from the Tobacco Road water tank down Tobacco Road
for the Tobacco Road Water Main Project #10801. In order
to do this , AUD will need to cross Mrs. Caughman's
property. Mrs. Caughman has agreed to donate said
easement.
Analysis:This easement is an important part of the Tobacco Road
Water Main Project #10801. Acceptance of Mrs. Caughman's
donation will save time and funds.
Financial Impact:None.
Alternatives:Reject the Easement Deed and find an alternative route for
the water main.
Recommendation:Approve and accept the Easement Deed.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/8/2007 1:30 PM
Condemnation - Shanta White Wallace
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property
#051-0-087-00-0 3934 Scott Street and #051-0-088-00-0
3930 Scott Street, which are owned by Shanta White Wallace
for 16,675.30 sq. ft. of permanent easement area and
3,157.57 sq. ft. of temporary construction easement area.
Public Works Project: Belair Hills Subdivision Improvement
Project.
Background:The appraised value of the permanent easement is $6,923.00.
The subject property owner is not willing or interested in
participating in this project. In order to timely acquire access,
condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement
area.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L - 324041110-5411120 J/L - 203823372-5411120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/8/2007 1:30 PM
Exemptions - Long Driveways
Department:Solid Waste
Caption:Approve a solid waste policy allowing exemptions from the
solid waste collections programs for excessive distance to the
right of way.
Background:On December 19, 2005 a resolution was passed by August
which defined a unit. By doing so, it identified who must be
included in the solid waste collections program. The
resolutions calls for all livable dwelling which have utilities
be charged for the program. July 13, 2006, the Solid Waste
Department implemented services in South Richmond
County. At that time, a new challenge presented itself.
Customers who live on “flagpole lots” had to bring their
garbage to the right of way. The Solid Waste Department
worked hard to identify alternative solutions. However, there
are still some individuals who have to bring their cart to the
right of way in excess of 1000 feet. Due to the large number
of complaints, it was determined that a policy should be
developed to provide reasonable relief in special situations.
Analysis:The Solid Waste Department recommends having a policy
that allows some flexibility within the program. The policy
defined accomplishes several goals while providing that
flexibility; it first requires property owners to ask for an
exemption in writing, secondly, it requires the Solid Waste
Department to work with the owner to find a reasonable
alternative. Yet further, it requires the resident to have an
equal level of service as is provided by the County. This
keeps the system fair for all who participate. The owner must
provide proof of alternative service prior to any exemption
being granted. An exemption should be utilized as a last
resort, in the event that no amicable resolution can be
obtained. By approving this policy, we can enable the
citizens of Richmond County to continue to uphold city
ordinance while accepting the responsibility for proper waste
removal, ensuring the cleanliness of the city of Augusta.
Financial Impact:Limited as we pay our contracts by the unit.
Alternatives:1. Approve a solid waste policy allowing exemptions from
the solid waste collections programs for excessive distance to
the right of way. 2. Keep the existing resolution in full force
and effect.
Recommendation:Option #1
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
AUGUSTA RICHMOND COUNTY SOLID WASTE DEPARTMENT
POLICIES AND PROCEDURES
DATE:
January 2, 2007
ADM Number:
Page 1 of 1
Distance from Right of Way
Exemption Policy SW-ADM-001
Approved By: _______________________________________
Mark Johnson, Director
PURPOSE
To describe the requirements for exempting residences (for distances of dwelling from the right
of way) who would otherwise be required to have solid waste services as defined by resolution.
SCOPE
This policy applies to all property owners within Augusta-Richmond County who wish to be
exempted from the solid waste collections program due to being an excessive distance from the
public right of way.
POLICY:
1. The property owner must make all exemption request in writing.
2. The closest portion of the dwelling must exceed 500 feet from the public right of way, in
the shortest distance commonly driven by motor vehicle.
3. The Solid Waste Department and the property owner shall work to find a feasible
alternative means to provide services under the county solid waste collections program.
4. The property owner shall keep minimum services for each dwelling exempted equal to or
greater than that of the county solid waste collections program.
5. Should there be no reasonable alternative, prior to any exemption being granted, proof of
adequate refuse and recycling services must be provided to the Solid Waste Department.
Continuance of said exemption shall be contingent upon the property owner’s
continuation of service by a private refuse and recycling service. The Solid Waste
Departments will retain the right to inquire and inspect any exempt properties
periodically, without prior notification to the customer, to verify the basis of continued
Property owners may request to be exempted from the solid waste collections program if the
closest portion of the dwelling exceeds 500 feet from the public right of way, and all other
obligations are met herein.
exemption. Violations of this section may be prosecuted under Augusta Code Section 1-
1-8.
6. Approved exemptions shall become effective on the first day of the following calendar
quarters (January 1st, April 1st, July 1st, and October 1st).
7. The annual rate will be assessed on a prorated basis up to the effective date of exemption
as noted in #6 of this policy.
Engineering Services Committee Meeting
1/8/2007 1:30 PM
Leroy Davis
Department:Clerk of Commission
Caption:Consider a request from Mr. Leroy Davis regarding an
appeal for the removal of solid waste charges from his tax
bill.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
1/8/2007 1:30 PM
Maxwell Richmond Hill Properties, LLC Warranty Deed
Department:Augusta Utilities Department
Caption:Approve and accept a Warranty Deed from Maxwell
Richmond Hill Properties, LLC for a strip of right of way on
Richmond Hill Road.
Background:The Augusta Utilities Department is in the process of
constructing Benson Road, off of Richmond Hill Road. A
small strip of land was needed for a deceleration lane.
Analysis:Maxwell Richmond Hill Properties, LLC owns the property
needed for the deceleration lane. They have agreed to donate
this strip of land to Augusta.
Financial Impact:None.
Alternatives:Reject the donation and construct the road without a
deceleration lane.
Recommendation:Approve and accept the Warrant Deed from Maxwell
Richmond Hill Properties, LLC>
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/8/2007 1:30 PM
Solid Waste Software
Department:Solid Waste
Caption:Award a contract to Commonwealth Data Communications,
Inc. for a solid waste software program in an amount not to
exceed $200,000.
Background:The Solid Waste Department worked to identify areas that
could be improved using a consolidated management tool.
We identified several key issues that could be improved in
both the landfill and solid waste collections. The solid waste
department put out an RFP searching for a comprehensive
management tool that could address these issues. Through
the assistance of the DBE office, Information Technology,
and Procurement, the department selected the best bid to
address the departments needs.
Analysis:This new system offers a variety of benefits to both the
landfill and solid waste collections. First, lets address the
benefits of the landfill. It will allow us to; 1. Able to get real
time data about landfill performance. 2. Able to automate
landfill scale system, limiting human errors. 3. Able to track
state mandated surcharges. 4. Tracking and restrictions for
prior bad checks. 5. Tracks and manages special waste 6.
Allows for improved collections by automating the process.
7. Allows for credit card transactions. 8. Improved customer
service by allowing electronic account reconciliation. The
system will also allow a variety of options and functions for
the solid waste collections. It will allow us to; 1. Track all
commercial dumpsters utilized by county departments and
track monthly cost of such. 2. Allow us to track customer
transactions and history of service issues. 3. Creates a work
order system to dispatch contractors and track contractor
performance. 4. Allows us to track our cart inventory in the
field, including lost, stolen, and damaged containers. 5.
Tracks amounts the should be paid to contractors based on
service units. 6. Price adjustments could be modeled to
identify affects on revenues. 7. It can provide web based
customer interface. In summary, this program allows both the
landfill and solid waste collections to have a new and
improved program offering enhanced functionality to what is
currently offered. It provides long term flexibility for our
ever improving programs.
Financial Impact:The cost of this project is not to exceed $200,000.
Alternatives:1. Award a contract to Commonwealth Data
Communications, Inc for a solid waste software program in
an amount not to exceed $200,000. 2. Do not approve the
software.
Recommendation:Option #1
Funds are
Available in the
Following
Accounts:
541-04-4210/54.24220
REVIEWED AND APPROVED BY:
Procurement.
Disadvantaged Business Enterprise.
Information Technology.
Finance.
Administrator.
Clerk of Commission
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Mark Johnson
Solid Waste Department
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item #05Bid Item #05Bid Item #05Bid Item #05----162 Solid W162 Solid W162 Solid W162 Solid Waste Management Software Consultingaste Management Software Consultingaste Management Software Consultingaste Management Software Consulting
and Implementationand Implementationand Implementationand Implementation
DATE: December 27, 2006
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of 5% for the above referenced project. The goal-setting methodology
considered the following factors based on good faith efforts of the contractor:
• The project’s total estimated cost is not to exceed $$$$200,000.00200,000.00200,000.00200,000.00.
• There is 5% ($10,000) value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
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Request for Proposal
Sealed RFP’s will be received at this office until Tuesday, November 29, 2005 @ 3:00 p.m.
RFP #05-162 Solid Waste Management Software Consulting, Implementation, and Technical
Services for Information Technology
RFP’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
RFP documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room
605, Augusta, GA 30911. Documents may be examined during regular business hours at the offices of Augusta, GA
Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by
Fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The last day to submit questions is Tuesday, November 8, 2005 by 4:00 p.m.
It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the work.
This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the
work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample
opportunity for business growth and development.
No RFP may be withdrawn for a period of 120 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including financial statements
and references and such other attachments that may be required by the bid invitation are material conditions of the RFP.
Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly
contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have
the right to appeal to the appropriate committee of the Augusta Commission. Please mark RFP number on the outside
of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of RFP documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned
Businesses. For more information about this program contact the Office of Disadvantage Business Enterprise at 706-
821-2406.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 13, 20, 27, November 3, 2005
Metro Courier October 19, 2005
cc: Tameka Allen Interim Deputy Administrator
Michael Blanchard Information Technology
Yvonne Gentry DBE Coordinator
Mark Johnson Solid Waste
FAX TRANSMISSION
AUGUSTA-RICHMOND COUNTY CONSOLIDATED GOVERNMENT
530 Greene Street - Room 605
Augusta, Georgia 30911
706 821-2422
Fax: 706 821-2811
To: Metro Courier
Date: October 5 , 2005
Fax #:
(706) 722-7104
Pages:
From:
Geri A. Sams
2, including this cover sheet.
Subject:
LEGAL NOTICES FOR RFP #05-162
COMMENTS:
Please print the above Bid Item(s) on the following dates:
October 19, 2005
REQUISITION #43723B
Please send an affidavit of publication.
Engineering Services Committee Meeting
1/8/2007 1:30 PM
Travon Wright
Department:Clerk of Commission
Caption:Presentation by Dea. Travon Wright regarding a timeline for
the process of paving of Lamar Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
1/8/2007 1:30 PM
Waterline Replacement on DOT Davis Road Project
Department:Utilities
Caption:Approve additional funding in the amount of $331,625.25 for
the 8” waterline relocation along Davis Road in conjunction
with the GADOT, Davis Road Widening Project.
Background:The GADOT Davis Road Widening Project has been under
construction over the last year. The DOT awarded the project
to the low bidder, Reeves Construction. In the course of
construction it became apparent that the waterline, running
along Davis Road between Pleasant Home and Washington
Road, was in conflict with the road removal and restoration,
and would need to be relocated. The grading on Davis Road
was not shown on the DOT plans, therefore the conflict was
not realized. This waterline relocation therefore was not in
the original scope of work that was bid in the DOT project.
In July of 2005, the City of Augusta and the GADOT entered
into a Contract Item Agreement where Augusta agreed to
include the water and sewer relocation along Davis Road in
conjunction with the Davis Road Widening Project. In this
agreement the city agreed to pay for additional items that are
not provided in the contract but which arise in the course of
construction. The mentioned 8” waterline was not in the
original scope, and the figure of $331,625.25 was the
relocation price negotiated between the DOT and the
contractor.
Analysis:Approximately 2,760 feet of waterline was relocated along
with the appurtenant water services. This represents a cost of
approximately $120 per linear foot. This cost is significantly
higher than is being realized in the traditional AUD bond
projects; however it is consistent with the higher cost
associated with the construction realized in DOT projects.
Financial Impact:
Funds are available in the renewal extension fund
507045410-5425110 / 80500025-5425110.
Alternatives:None Recommended.
Recommendation:It is recommended to approve additional funding in the
amount of $331,625.25 for the 8” waterline relocation along
Davis Road in conjunction with the GADOT, Davis Road
Widening Project.
Funds are
Available in the
Following
Accounts:
Funds are available in the renewal extension fund
507045410-5425110 / 80500025-5425110.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/8/2007 1:30 PM
Youngblood Lane
Department:Clerk of Commission
Caption:Consider a request from Jimmy M. Clark, Jr. regarding the
inclusion of Youngblood Lane into the county's road
maintenance system.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
1/8/2007 1:30 PM
D Antignac Street Relief Sewer
Department:Clerk of Commission
Caption:Consider and approve an agreement with the Hospital
Authority and Augusta for the installation of the D'Antignac
Street relief sewer. (Requested by Commissioner Smith)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission