HomeMy WebLinkAbout2006-10-30-Meeting Agenda
Engineering Services Committee
Meeting
Committee Room- 10/30/2006- 1:30 PM
ENGINEERING SERVICES
1. Approve change order to Municipal Building’s exterior
renovations consultant to include replacement of existing
windows with energy efficient, insulated glass windows.
Attachments
2. Authorize execution of agreement between Augusta and
Standard Textile Augusta, Inc. aka King Mill for the
delivery of water from the Augusta Canal.
Attachments
3. Approve CPB #324-04-201824117 Change Number 4 in
the amount of $1,750,000.00 with funding of
$450,000.00 from the GDOT State Aid Contract,
$300,000.00 from CDBG Funds, and $1,000,000.00
from Phase II SPLOST Contingency to be allocated for
Project Construction. Also, approve award of
Construction Contract to Mabus Brothers Construction
Company, Inc. in the amount of $3,298,091.23 for the
East Boundary Street and Drainage Improvements
Project, subject to receipt of signed contracts and proper
bonds.
Attachments
4. Motion to approve and accept Georgia Power Company
Governmental Encroachment Agreement for Easement
No. 30877
Attachments
5. Motion to approve an Option for Right-of-Way between
The Richmond County Hospital Authority, as owner, and
Augusta, Georgia, as optionee, in connection with the St.
Sebastian Way Project, for 0.016 acre (5042.65 sq. ft) in
fee and 0.110 acre (4370.56 sq. ft.) of permanent
construction & maintenance easement and one temporary
driveway easement for the following property located at
Attachments
1350 Walton Way for a purchase price of $105,200.00.
6. Motion to approve a resolution requested by the Augusta
Fire Department to change the name of the road known
as Cambridge Road to Cambridge Court.
Attachments
7. Update on the Solid Waste Department’s emergency
infrastructure repairs, the statistically significant increase
in acetone and vinyl chloride levels, and the facility’s
listing on the state’s Hazardous Site Inventory as well as
corrective actions taken.
Attachments
8. Approve Capital Project Budget #324-04-201824371
Change Number 3 in the amount of $145,000.00 for the
Washington Road Intersection Improvement Project
funded from Special One Percent Sales Tax, Phase II
Recapture.
Attachments
9. Motion to approve request from JM Wilkinson
Neighborhood for closure of Wilkinson Circle. Also,
approve funding from the Traffic Engineering Capital
Outlay funds in the amount of $500.00 or less.
Attachments
10. Approve Supplemental Agreement Number Two (2) with
Jordan, Jones & Goulding (JJG) in the amount of
$543,851 to realign Travis Road with Spirit Creek Road,
signal warrant study & traffic update, revisions based
upon revised traffic study, additional design beyond the
original scope of the project, update survey, database &
property information, additional erosion control plan
requirements, revisions to the environmental approval
guidelines, project management and escalation due to
schedule delays (see attachment for detailed information
concerning each of these tasks) for the Windsor Spring
Road improvement projects, phase IV & V (CPB #323-
04-202824766 & 323-04-203824768) as requested by the
Engineering Department. Funds are available in SPLOST
Phase IV in the Windsor Spring Road Phase IV project
right of way account. Funds from the Phase IV project
right of way account will be transferred in the amount of
$271,925.50 to each project engineering account.
Attachments
www.augustaga.gov
11. Discuss RFP for pest control services for 2007.
(Requested by Commissioner Joe Bowles)
Attachments
Engineering Services Committee Meeting
10/30/2006 1:30 PM
Approve Design Change Order to Replace Windows in the Municipal Building
Department:Administration
Caption:Approve change order to Municipal Building’s exterior
renovations consultant to include replacement of existing
windows with energy efficient, insulated glass windows.
Background:The exterior renovations consultant, Stafford Consulting
Engineers, was hired to analyze the Municipal Building’s
exterior envelope, including roofing, cladding and windows.
Their contract includes design and specification of re-roofing
assemblies and replacement of sealant joints in the exterior
cladding. The roofing and sealant rehabilitation consulting
work includes production of bidding documents and
construction observation. The contact also includes a
feasibility analysis of replacing the existing windows, but not
a complete set of construction and bidding documents for
their replacement. The feasibility study has determined that
replacement of the windows simultaneously with the
resealing of the cladding is likely more cost-effective than
performing the work separately; and enhances the likelihood
of a watertight installation.
Analysis:When the RFP for this work was written, the prevailing
opinion was that the windows would not be replaced until the
building’s HVAC systems were upgraded to a 4-pipe system,
at which time fixed, insulating glass units would be installed.
The feasibility study has concluded that replacement with
new, operable, insulated glass units, simultaneous with the
cladding work, has several advantages. These include: 1.
Cost sharing of scaffolding and lift equipment 2. Single
source responsibility for any installation-related leakage 3.
Sooner realization (perhaps by as much as a decade) of the
benefits of replacement, including lower energy usage,
enhanced occupant comfort, better dampening of unwanted
noise (trains, etc.), less condensation and moisture
penetration.
Financial Impact:The added cost to include final design and bidding
documents for the window replacement work is $36,600. The
replacement of all of the Municipal Building’s windows is
expected to cost on the order of $1 million dollars.
Alternatives:1. Skip window replacement and limit work to roofing and
sealant replacement
Recommendation:Approve change order to include replacement of existing
windows with operable, insulated glass windows. Alternative
number 1 is likely to cost more in the long run, increases the
likelihood of damaging envelope leaks, and delays the
realization of the benefits of insulated glass windows.
Funds are
Available in the
Following
Accounts:
323-04-6211 296050050
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/30/2006 1:30 PM
Augusta Canal Water Agreement with Standard Textile Augusta Inc.
Department:Utilities
Caption:Authorize execution of agreement between Augusta and
Standard Textile Augusta, Inc. aka King Mill for the delivery
of water from the Augusta Canal.
Background:Augusta owns and operates the Augusta Canal and the
Augusta Diversion Dam at the head of the Canal. Standard
Textiles aka King Mill operates a mill located adjacent to the
Canal. Standard Textiles recently contacted Augusta and
advised they would be making a significant investment in the
King Mill Plant. Standard Textiles wanted to update the
delivery of water agreements through the Augusta Canal.
Analysis:The attached agreement provides for the delivery of water to
the King Mill for a period ending December 31, 2011. The
agreement for the delivery of water to the various users of the
canal is one of the many advantages of having the Augusta
Canal as a local resource.
Financial Impact:Funds from this agreement will continue to benefit the
programs of the Augusta Canal Authority in the same manner
the current revenues are being used.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize the execution of
the agreement between Augusta and Standard Textile
Augusta, Inc. aka King Mill for the delivery of water from
the Augusta Canal.
Funds are
Available in the
Following
N/A
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/30/2006 1:30 PM
East Boundary St and Drainage Change Order 4
Department:Engineering
Caption:Approve CPB #324-04-201824117 Change Number 4 in the
amount of $1,750,000.00 with funding of $450,000.00 from
the GDOT State Aid Contract, $300,000.00 from CDBG
Funds, and $1,000,000.00 from Phase II SPLOST
Contingency to be allocated for Project Construction. Also,
approve award of Construction Contract to Mabus Brothers
Construction Company, Inc. in the amount of $3,298,091.23
for the East Boundary Street and Drainage Improvements
Project, subject to receipt of signed contracts and proper
bonds.
Background:This project proposes to address drainage related issues in the
general area from Laney Walker Blvd to Broad Street. This
project will also include roadway improvements to include
resurfacing, adding curb, gutter, and sidewalks. The East
Boundary project is funded through Phase IV of the Special
1% Sales Tax. This project is also receiving State Aid in the
amount of $450,000 from Georgia Department of
Transportation, and $300,000 from CDBG funds.
Analysis:Bids were received on September 29, 2006 with Mabus
Construction Co., Inc. being the low bidder. Bid results are
as follow: CONTRACTORS BID 1. Mabus Construction
Co., Inc. $3,298,091.00 2. Beams Construction Co.
$4,099,212.25 No DBE subcontractor(s) are being used by
Mabus Construction Company on this project. DBE
SUBCONTRACTORS AMOUNT TOTAL: $0.00 DBE %:
Financial Impact:Funds are available to complete this project.
Alternatives:1)Approve CPB #324-04-201824117 Change Number 4 in
the amount of $1,750,000.00 with funding of $450,000.00
from the GDOT State Aid Contract, $300,000.00 from
CDBG Funds, and $1,000,000.00 from Phase II SPLOST
Contingency to be allocated for Project Construction. Also,
approve award of Construction Contract to Mabus Brothers
Construction Company, Inc. in the amount of $3,298,091.23
for the East Boundary Street and Drainage Improvements
Project, subject to receipt of signed contracts and proper
bonds. 2)Do not approve and risk losing GDOT, CDBG
funds, and prolong constructing the project.
Recommendation:Approve Alternative Number One
Funds are
Available in the
Following
Accounts:
32204-1110-6011110//292822444-6011110
REVIEWED AND APPROVED BY:
Procurement
Disadvantaged Business Enterprise / Equal Opportunity
Finance
Invitation To Bid
Bids will be received at this office until 11:00 a.m., Friday, September 22, 2006
Bid Item #06-169 East Boundary Street and Drainage Improvement for Augusta Engineering Department
Bid’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta,
GA 30911. Plans and specifications for the project can be made available upon request to Augusta Blue Print. The fees for the plans
and specifications which are non-refundable is $125.00
Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street, Augusta, GA
30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30904. It is the wish of the Owner that all businesses are given the
opportunity to submit on this project. To facilitate this policy, the Owner is providing the opportunity to view plans online
(www.augustablue.com) at no charge through Augusta Blue Print (706-722-6488) beginning Thursday, August 31, 2006. Bidders
are cautioned that submitting a package without review or Procurement of a complete set are likely to overlook issues of construction
phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
A Mandatory pre bid conference will be held on Wednesday, September 13, 2006 from 10:00 a.m. in the conference room of the
Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by fax at
706-821-2811 or by mail. The last day to submit questions is Friday, September 15, 2006 by 4:00 p.m. No bid will be accepted
by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference
on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the
Procurement Department with your bonafide bid package.
It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work. This desire
on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner
supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth
and development.
No bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to
be submitted in a separate envelope so marked along with the bidder’s qualifications; a 100% performance bond and a 100%
payment bond will be required for award.
Bidders will please note that the number of copies requested; all supporting documents including financial statements and references
and such other attachments that may be required by the bid are material conditions of the package. Any bid package found incomplete
or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly
disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the
Augusta Commission. Please mark bid number on the outside of the envelope.
Bidders are cautioned that sequestration of bid documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of bid documents from unauthorized sources places the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For
more information about this program contact the Office of the Disadvantage Business Enterprise at 706-821-2406
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 31, September 7, 12, 2006
Augusta Focus September 7, 2006
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering Department
Robert Oliver Engineering Department
Anthony Williams Engineering Department
Yvonne Gentry DBE Coordinator
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Member Name City of Augusta, GA
Bid Number ITB-06-169-0-2006/PJM
Bid Name East Boundary Street and Drainage Improvements
Supplier Name City State Phone Fax
Ferguson Enterprises-Waterworks Division Augusta GA 7068602233 7068557204
McGraw-Hill Construction Dodge Fort Myers FL 2399392525 2399392331
O'Brien & Gere Athens GA 7065484881 7065484697
southern concrete finishing Augusta GA 7063940718 0000000000
Vastec Group Inc Augusta GA 7068286502 7068286505
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Vendor Bid Bond
Addendum
1 - 5 Bid Total
Blair Construction
P. O. Box 770
Evans, GA 30809
APAC
#1 APAC Ind. Drive
Augusta, GA 30907
Beam's
2335 Atomic Road
Beech Island, SC 29842 X X $4,099.212.25
Mabus Bros. Construction
920 Molly Pond Road
Augusta, GA 30901 X X 3,298.091.23
Vastec Group
701 Greene Street
Suite 100
Augusta, GA 30901
Bid Item #06-169
East Boundary Street and Drainage Improvement
Augusta Engineering Department
Bid Opening: Friday, September 29, 2006 @ 11:00 a.m.
Engineering Services Committee Meeting
10/30/2006 1:30 PM
Georgia Power Encroachment Agreement 30877
Department:Augusta Utilities Department, Max Hicks Director
Caption:Motion to approve and accept Georgia Power Company
Governmental Encroachment Agreement for Easement No.
30877
Background:During the construction of AUD Project No. 1022, Highway
56 20-Inch Water Main, an easement belonging to the
Georgia Power Company will need to be crossed.
Analysis:This is the standard agreement between the Georgia Power
Company and Augusta for an encroachment.
Financial Impact:None
Alternatives:
Recommendation:Approve and accept Georgia Power Company Governmental
Encroachment Agreement for Easement No. 30877
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/30/2006 1:30 PM
Richmond County Hospital Authority Easement
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to approve an Option for Right-of-Way between The
Richmond County Hospital Authority, as owner, and
Augusta, Georgia, as optionee, in connection with the St.
Sebastian Way Project, for 0.016 acre (5042.65 sq. ft) in fee
and 0.110 acre (4370.56 sq. ft.) of permanent construction &
maintenance easement and one temporary driveway
easement for the following property located at 1350 Walton
Way for a purchase price of $105,200.00.
Background:The property owner has agreed to convey a certain right-of-
way and easement to Augusta, Georgia, for the St. Sebastian
project.
Analysis:The purchase of the referenced property is necessary for the
improvements.
Financial Impact:The costs necessary for this purchase will be covered under
the project budget. The County will advance the necessary
funds for the purchase and the Georgia Department of
Transportation will reimburse the funds advanced by
Augusta, Georgia after acquisition of the property.
Alternatives:Deny the motion to approve the purchase of the referenced
property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are
Available in the
Following
Accounts:
Will be reimbursed by Georgia DOT
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/30/2006 1:30 PM
Road name change Resolution
Department:Planning Commission
Caption:Motion to approve a resolution requested by the Augusta Fire
Department to change the name of the road known as
Cambridge Road to Cambridge Court.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
RESOLUTION
WHEREAS: Michael C Beckham of the Augusta Fire Department initiated a request for
a Road Name Change of a cul-de-sac known as Cambridge Road to Cambridge Court.
WHEREAS: The existing road name of Cambridge Road does appear to have
significance in the area, being the access road for the cul-de-sac, but having the cul-de-sac named
Cambridge Road as well, could cause confusion with E-911 and emergency responders.
WHEREAS: It is proposed that the entire portion of the cul-de-sac known as
Cambridge Road will be named Cambridge Court.
WHEREAS: The road name change is acceptable to the minimum requirement of 66%
of the property owners (75% have approved the name change) along the subject road. Jack Key
with E-911 collected the necessary signatures from the residents.
NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION:
THEREFORE: Let it be known that Augusta, Georgia does hereby adopt the road
name change of a cul-de-sac known as Cambridge Road to Cambridge Court. Traffic
Engineering should be notified of the road name change and road signs should be erected
accordingly.
______________________________ ______________________________
Lena Bonner, Clerk of Commission Bob Young, Mayor
CERTIFICATE
The undersigned qualified and acting Clerk of the Augusta Commission certifies that the
foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the
Augusta Commission held on ________________________.
______________________________
Lena Bonner, Clerk of Commission
______________________________
Date
Engineering Services Committee Meeting
10/30/2006 1:30 PM
Update - Emergency Infrastructure
Department:Solid Waste
Caption:Update on the Solid Waste Department’s emergency
infrastructure repairs, the statistically significant increase in
acetone and vinyl chloride levels, and the facility’s listing on
the state’s Hazardous Site Inventory as well as corrective
actions taken.
Background:
The Solid Waste Department is required to complete
monitoring of groundwater, surface water, storm water, and
leachate, among other things, on a schedule set by the state
Environmental Protection Division. During our routine
inspections and testing a sheen was observed in the water on
one of the retention ponds. At that time, samples were taken
and analyzed. From that report, landfill staff identified items
that looked suspicious. We reviewed well data, performed
additional environmental tests, and looked for the source of
the sheen. Staff identified several key issues. First, a leachate
lift station had stopped working. This was most likely the
result of a broken interceptor line which allowed silt to enter
the lift station. This silt was pumped into the discharge pipe
which become clogged. This blockage forced the pump
beyond its capacity and the pump failed. This allowed
leachate to back up into an unlined landfill, and potentially
escape. As repairs began, we identified, that in fact a leachate
line was broke. This break, along with the clogged discharge
pipe have been repaired. To further our investigation, we
tried to use a water jet to clean the interceptor line, so we
could video the inside of this pipe to ensure its integrity. Due
to how the clean out pipes were constructed a jetter could not
be used. We had to install a 48” manhole to reach the pipe to
allow for jetting. In order to ensure that the infrastructure
repairs have been effective, the landfill still needs to jet a
section of the pipe and re-video the pipes to ensure that it is
operating correctly and within state and federal requirements.
We will also need to re-grade the surrounding area so that
storm water is not impacting this collection system or
contributing silt to the system. Once the investigation is
complete, the landfill will resolve any additional issues and
ensure the system is functioning properly and efficiently. Our
groundwater monitoring reports during this infrastructure
repair indicate the levels of vinyl chloride in four
groundwater monitoring wells was found to be above state
limits. The Solid Waste Facility was notified of its inclusion
on the state Hazardous Site Inventory (HSI). In July, a
consultant was contracted to evaluate soil conditions around
the collection system at three locations in order to determine
if the leachate was released into the surrounding soil.
Additionally, the consultant took groundwater samples in
order to determine if higher than normal levels of acetone in
some wells was landfill related or due to laboratory
interference (as acetone is commonly used to clean glassware
and equipment prior to taking samples). On August 11, 2006
a letter was received from EPD stating that the acetone levels
in the wells were considered “statistically significant”. As a
result, the Solid Waste Department placed the EPD letter in
the site operating record. However, prior to receiving that
letter, the Solid Waste Department had already noticed the
elevated acetone levels and proceeded with independent
sampling and analysis to determine the source of the acetone.
Analysis:It was determined that the source of the acetone was not the
landfill leachate, but a result of the sampling procedure
utilized by the company used to perform the groundwater
monitoring. A letter was sent to EPD on September 26, 2006
with the data and explanation of the source of the acetone.
We have also received a plan to perform an additional
assessment by the engineering firm that performed the initial
environmental testing in order to determine the source and
potential impact of the vinyl chloride found in the wells. This
plan meets the state EPD requirements for environmental
investigation of sites listed on the state HSI. Once we are
able to quantify the extent of any problem, it is our intention
to use the same engineering firm to develop a long-term
monitoring plan and possibly a cleanup plan, if necessary.
This is especially important as any such environmental
monitoring will require the use of the same procedures
during each sampling event, will allow the Landfill to
establish a baseline level of all items tested for, and will
allow the Landfill to report such data to EPD without
hesitation.
Financial Impact:The additional sampling and analysis is required to determine
the impacts to the surrounding soil and/or groundwater as
well as to help to determine what repairs and improvements
need to be made to the system. Should we not make such
improvements, we would be violating our permit
requirements and be subject to fines and consent orders.
Alternatives:Receive the above as information.
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/30/2006 1:30 PM
Washington Rd Inters. Change No 3
Department:Engineering Department-Abie L. Ladson, P.E., Interim
Director
Caption:Approve Capital Project Budget #324-04-201824371 Change
Number 3 in the amount of $145,000.00 for the Washington
Road Intersection Improvement Project funded from Special
One Percent Sales Tax, Phase II Recapture.
Background:The additional amount is needed to restore contingency and
to complete the acquisition of right-of-way and easements.
Analysis:An unexpected number of condemnations have been
necessary on this project. These funds are needed to replace
contingency funds used to date for right-of-way activities and
to complete the complex acquisitions.
Financial Impact:Funds in the amount of $145,000.00 are available in the
Special One Percent Sales Tax, Phase II Recapture Account.
Alternatives:1. Approve Capital Project Budget #324-04-201824371
Change Number 3 in the amount of $145,000.00 for the
Washington Road Intersection Improvement Project to be
funded from Special One Percent Sales Tax, Phase II
Recapture. 2. Do not approve and delay construction of a
much needed project.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
322041110-6011110 292822333-6011110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project authorized is for CPB#324-04-201824371. This project is to provide
improvement at the intersection of Washington Road and Boy Scout Road/Center
West Parkway. Additional funding is needed to complete the acquisition of
Right of Way and easements.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 100,000$
Special 1% Sales Tax, Phase IV 652,000$
Special 1% Sales Tax, Phase II 145,000$
897,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes Creek $897,000 7th 897,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Public Works
Copy-Finance Department
Copy-Purchasing Department
Honorable Deke Copenhaven, Mayor
CPB#324-04-201824371
CAPITAL PROJECT BUDGET
WASHINGTON ROAD INTERSECTION IMPROVEMENTS
CHANGE NUMBER THREE
(Boy Scout Road to Center West Parkway)
1 of 2 10/16/2006
Augusta-Richmond County, Georgia CPB#324-04-201824371
CAPITAL PROJECT BUDGET
WASHINGTON ROAD INTERSECTION IMPROVEMENTS
CHANGE NUMBER THREE
(Boy Scout Road to Center West Parkway)
CPB AMOUNT CPB NEW 2006 G/L
SOURCE OF FUNDS CPB CHANGE CPB AMOUNT
SPECIAL 1% SALES TAX, PHASE IV
324-04-1110-0000000-000000000 ($752,000)$0 ($752,000)$0
SPECIAL 1% SALES TAX, PHASE II
322-04-1110-0000000-000000000 ($145,000)($145,000)($145,000)
TOTAL SOURCES:($752,000)($145,000)($897,000)($145,000)
USE OF FUNDS
ADVERTISING
324041110-5233119-201824371 $2,000 $2,000 $0
ENGINEERING
324041110-5212115-201824371 $98,000 $98,000 $0
RIGHT OF WAY
324041110-5411120-201824371 $126,000 $145,000 $271,000 $145,000
CONSTRUCTION
324041110-5414110-201824371 $487,000 $487,000 $0
CONTINGENCY
324041110-6011110-201824371 $39,000 $39,000 $0
TOTAL USES:$752,000 $145,000 $897,000 $145,000
2 of 2 10/16/2006
Engineering Services Committee Meeting
10/30/2006 1:30 PM
Wilkinson Circle Closure
Department:Abie L. Ladson, P.E., Interim Director Engineering
Department
Caption:Motion to approve request from JM Wilkinson
Neighborhood for closure of Wilkinson Circle. Also, approve
funding from the Traffic Engineering Capital Outlay funds in
the amount of $500.00 or less.
Background:Wilkinson Circle is a two-lane residential street that runs
north-south between Gordon Highway and Milledgeville
Road. The total length of Wilkinson Circle is less than ¼
mile and the speed limit is 25 mph. In June 2006, Abie
Ladson and Steve Cassell of the Augusta Richmond County
Engineering Department met with several neighborhood
residents at the home of Ms. Christa Ehrlich to discuss issues
regarding speeding vehicles along Wilkinson Circle.
According to these residents, Wilkinson Circle has been
plagued by speeding and cut-through traffic from vehicles
trying to bypass congestion along Gordon Highway. In July
2006, a petition was received from the residents of the JM
Wilkinson neighborhood requesting closure of Wilkinson
Circle. This petition contained 29 signatures. However, after
discussion with some of the neighbors, it was agreed to
create a new petition that included only the property owners.
To that end, a petition from property owners in the JM
Wilkinson Neighborhood was received in September 2006.
This petition represented at least 75% concurrence from
property owners for closure of the Wilkinson Circle.
Analysis:A volume and speed study was performed along Wilkinson
Circle in June 2006. The results of this study revealed a 24-
hour bi-directional volume along Wilkinson Circle of 305
vehicles. The directional split was shown to be
approximately 85% of these vehicles originating from the
north towards Gordon Highway, with the remaining 15%
originating from the south. The 85th percentile speed
recorded along Wilkinson Circle was 37.2 mph, with highest
recorded speed being 50 mph. Closure of Wilkinson Circle
can be accomplished using jersey barriers or bollards that are
available and may be installed by Augusta-Richmond County
personnel.
Financial Impact:Funds in the amount of $500.00 or less are required to
support the procurement of bollards or barrier and necessary
paraphernalia. Funds are available in the Traffic Engineering
Capital Outlay.
Alternatives:1) Motion to approve request from JM Wilkinson
Neighborhood for closure of Wilkinson Circle. Also, approve
funding from the Traffic Engineering Capital Outlay funds in
the amount of $500.00 or less. 2) Do not approve and
Wilkinson Circle will remain open to through traffic.
Recommendation:
Funds are
Available in the
Following
Accounts:
272041710-5316210
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/30/2006 1:30 PM
Windsor Spring SA #2 Task 1 - 9
Department:Abie L. Ladson, P.E., Interim Director Engineering
Department
Caption:Approve Supplemental Agreement Number Two (2) with
Jordan, Jones & Goulding (JJG) in the amount of $543,851
to realign Travis Road with Spirit Creek Road, signal warrant
study & traffic update, revisions based upon revised traffic
study, additional design beyond the original scope of the
project, update survey, database & property information,
additional erosion control plan requirements, revisions to the
environmental approval guidelines, project management and
escalation due to schedule delays (see attachment for detailed
information concerning each of these tasks) for the Windsor
Spring Road improvement projects, phase IV & V (CPB
#323-04-202824766 & 323-04-203824768) as requested by
the Engineering Department. Funds are available in SPLOST
Phase IV in the Windsor Spring Road Phase IV project right
of way account. Funds from the Phase IV project right of
way account will be transferred in the amount of $271,925.50
to each project engineering account.
Background:This is a Georgia Department of Transportation (GDOT)
project that will widen and reconstruct Windsor Spring Road
to 4 lanes with a 20’ raised median from State Route 88 in
Hephzibah to Tobacco Road and replace the bridges over
Norfolk Southern Railroad and Spirit Creek. Augusta
Engineering Department is responsible for development of
the Preliminary Engineering activities and hired JJG to
accomplish these activities. The estimated construction cost
is $20.5 million and construction funds are identified for
Phase IV in fiscal year 2010 and for Phase V in Long Range.
Analysis:JJG entered into an agreement with Augusta-Richmond
County on June 27, 2001 to provide engineering and design
services for the Windsor Spring Road corridor from State
Route 88 in Hephzibah to Tobacco Road. On January 6, 2003
at a meeting with JJG, GDOT & Augusta Engineering
representatives it was agreed to extend the project limits
approximately 1,500 feet south of the Windsor Spring
Road/State Route 88 intersection in Hephzibah. Since JJG
received the Notice to Proceed on July 3, 2001, work on the
project has been delayed because of concept revisions and
environmental issues. Numerous changes have occurred
along the Windsor Spring Road corridor and these changes
need to be incorporated by updating the survey and property
owner information databases. GDOT now requires a stand-
alone set of Erosion Control plans for each stage of
construction, which is a significant addition to the original
scope of work. GDOT and other federal regulatory agencies
have updated their environmental requirements and policies.
Longitudinal stream encroachments, stream buffer variances,
more extensive ecology studies, and more extensive public
outreach have been added to the original scope of the
environmental work. The changes concerning the impacts to
wetlands/streams have mandated that an Individual 404
Permit is now required from the Army Corps of Engineers.
Over 5,000 flyers were published and distributed to the
community in an effort to meet the mandates to increase
public awareness and involvement. On October 18, 2005, a
Public Information Open House Meeting was held to satisfy
the environmental requirements. After the meeting, GDOT
advised that an updated traffic study and signal warrant study
was needed. The original contract stated that 4 intersections
would be reviewed for signal warrants. GDOT advised that 6
additional intersections would need to be studied which
brings the total to 10 intersections. GDOT also advised that
the design year traffic should be updated to the year 2031.
The traffic studies have been completed and additional
operational improvements will have to be incorporated into
the preliminary plans as a result of revisions to the guidelines
since the NTP was issued on July 3, 2001. On July 31, 2006,
the Engineering Department asked JJG to revisit the design
of the intersections at Travis Road and Spirit Creek Road.
This is out of concern for the new school that has opened in
this vicinity. JJG was instructed to develop 3 alignments and
present them to the Engineering Department for
consideration. This revision to the alignment in this area will
impact an Environmental Justice area, which will require
additional environmental analysis and another public
information meeting. The original schedule for these projects
called for the work to be completed in March, This request is
also asking for compensation for the additional project
management time and cost escalation due to schedule delays.
Financial Impact:JJG has proposed a total cost of $543,851 (see attachment for
the cost associated with each individual task) and funds are
available in SPLOST Phase IV Windsor Spring Road Phase
IV project right of way account. GDOT has agreed to fund
and acquire the right of way on Phase IV so the $1,500,000
already identified for this work can be redirected to other
places.
Alternatives:1) Approve Supplemental Agreement Number Two (2) with
Jordan, Jones & Goulding (JJG) in the amount of $543,851
to realign Travis Road with Spirit Creek Road, signal warrant
study & traffic update, revisions based upon revised traffic
study, additional design beyond the original scope of the
project, update survey, database & property information,
additional erosion control plan requirements, revisions to the
environmental approval guidelines, project management and
escalation due to schedule delays (see attachment for detailed
information concerning each of these tasks) for the Windsor
Spring Road improvement projects, phase IV & V (CPB
#323-04-299823766 & 323- 04-299823786) as requested by
the Engineering Department. Funds are available in SPLOST
Phase IV in the Windsor Spring Road Phase IV project right
of way account. Funds from the Phase IV project right of
way account will be transferred in the amount of $271,925.50
to each project engineering account. 2) Do not approve the
request and jeopardize the progress of these important
projects to south Augusta.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
324041110-5411120, 299823766-5411120 & 299823786-
5411120
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
10/30/2006 1:30 PM
Pest Control RFP
Department:
Caption:Discuss RFP for pest control services for 2007. (Requested
by Commissioner Joe Bowles)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission