HomeMy WebLinkAbout2006-08-28-Meeting Agenda
Engineering Services Committee
Meeting
Committee Room- 8/28/2006- 1:30 PM
ENGINEERING SERVICES
1. Motion to abandon a portion of Walker Street containing
0.05 acres beginning at the intersection of Beech Street.
(Approved by Engineering Services Committee May 30,
2006)
Attachments
2. Motion to approve and accept an Option and Easement
Deed from Boral Bricks, Inc. for the Industrial
Wastewater Force Main.
Attachments
3. Motion to authorize condemnation of a portion of
Property #012-0-018-00-0 2907 Washington Road, which
is owned by the Washington Plaza for .015 acres taking
and 506 sq. ft. of permanent drainage, utility and
maintenance easement, more or less. Public Works
Project: Washington Road Intersection Improvements
Project 324-04-201824371.
Attachments
4. Discuss the exemption of citizens who live on private
roads from the mandatory garbage pickup. (Requested by
Commissioner Bowles)
Attachments
5. Report from staff regarding the resolution of the problem
of Gwyn Toole concerning the regrading or changing of
the contour of the easement adjacent to her home in order
to redirect rainwater away from her residence to prevent
further damage to the home. (Referred from August 15
Commission meeting)
Attachments
6. Motion to approve and accept the Phinizy Swamp Access
Road Construction and Maintenance Easement.
Attachments
7. Approve the Purchase of Server, Operating Software, Set-
up and Maintenance for Utilities.
Attachments
8. Approve the Engineering Department to secure funding
for the Rock Creek/Warren Lake Restoration Project in
the amount of $1,200,000.00 for de-silting and
stormwater quality improvements with the intention of
reducing flooding along the Rock Creek drainage basin.
Funds are available in SPLOST Phase II Contingency
Account (322041110-6011110/292822444-6011110).
Attachments
9. Discuss solid waste collections south of Brown Road.
Attachments
10. Discuss solid waste collections at townhouses on
privately owned roads.
Attachments
11. Approve the Engineering Department to secure funding
for the proposed storm pipe replacement at Good News
Baptist Church in the amount of $54,164.00 for
construction and $2,708.00 for project contingency.
Funds are available SPLOST Phase II Recapture.
Attachments
12. Accept Trade, Exhibit and Event Center Taskforce
recommendation for site and operational agreement.
Attachments
13. Consider a request to waive tipping fees at the Landfill
for a volunteer waterways cleanup day on Saturday,
October 21, 2006.
Attachments
14. Approve CPB #322-04-204822378 Change Number One
in the amount of $161,040.00 with fundings of
$104,163.00 from the GDOT State Aid Contract and
$56,877.00 from SPLOST Phase II Recapture for project
construction. Also, transfer $90,000.00 from project
Contingency for project construction on the Walton Way
Extension Storm Drainage Project. Also, approve award
of construction contract to Topcor Augusta, LLC in the
amount of $600,738 .00 for Walton Way Extension
Storm Improvements as requested by the Engineering
Department. Subject to receipt of signed contract and
Attachments
www.augustaga.gov
proper bonds.
Engineering Services Committee Meeting
8/28/2006 1:30 PM
Abandonment - Walker St.
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to abandon a portion of Walker Street containing
0.05 acres beginning at the intersection of Beech Street.
(Approved by Engineering Services Committee May 30,
2006)
Background:The Salvation Army plans to pave the back of its property
located on Beech Street in order to install a portable
classroom and to construct a playground for children staying
at the shelter. In connection with the construction of such
improvements a survey was preformed and it was discovered
that the Salvation Army was utilizing a portion of Walker
Street for its operations and had been doing so for over thirty
years. The portion of Walker Street in question is unopened
and is not used as a public right of way. A public hearing was
held on July 17, 2006 regarding the abandonment and no
objections were made. The property has been appraised for
$1,000.00.
Analysis:The property consists of .05 acres, more or less, as shown on
the complied map for The Salvation Army, Inc. The subject
property has been in use by the Salvation Army for over 30
years under the assumption that it owned the property and is
needed for the proposed improvements.
Financial Impact:The property is appraised for $1,000.00.
Alternatives:Either approve or deny the motion to abandon Walker Street.
Recommendation:
Approve the motion to abandon a portion of Walker Street,
containing 0.05 acres (2,134 sq ft), beginning at its
intersection with Beech Street and running east along the
northern “old property line” of property now or formerly of
The Salvation Army, Inc. a distance of 88.87 feet and
running east along the southern “old property line” of now or
formerly of The Salvation Army, Inc. a distance of 124.51
feet, all as shown on a compiled map prepared by Toole
Surveying Company, Inc. for The Salvation Army, Inc. dated
March 29, 2006.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
8/28/2006 1:30 PM
Boral Brick, Inc. Option and Easement Deed
Department:Augusta Utilities Department, Max Hicks Director
Caption:Motion to approve and accept an Option and Easement Deed
from Boral Bricks, Inc. for the Industrial Wastewater Force
Main.
Background:The Augusta Utilities Department will be constructing the
Industrial Wastewater Force Main in the very near future. In
order to do this project, an easement is needed for Boral
Bricks.
Analysis:Agreement has been reached with Boral Bricks on the
amount to be paid for the easement and underlying clay.
Agreement has also been reached that AUD will comply with
federal regualtions regarding work performed on a mine site.
Financial Impact:$50,000
Alternatives:N/A
Recommendation:Approve and accept the Boral Bricks Option and Easement
Deed.
Funds are
Available in the
Following
Accounts:
G/L 510043420/5411120 J/L 80250230/5411120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
8/28/2006 1:30 PM
Condemnation - Washington Plaza
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property
#012-0-018-00-0 2907 Washington Road, which is owned by
the Washington Plaza for .015 acres taking and 506 sq. ft. of
permanent drainage, utility and maintenance easement, more
or less. Public Works Project: Washington Road Intersection
Improvements Project 324-04-201824371.
Background:The appraised value for the temporary and permanent
easement is $3,233.00. The subject property owner made a
counteroffer of $9,500.00, which is $6,267.00 above the
appraised value. In order to timely acquire access,
condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 324-04-1110-54.11120 J/L 201824371-54.11120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
8/28/2006 1:30 PM
Garbage Service
Department:Clerk of Commission
Caption:Discuss the exemption of citizens who live on private roads
from the mandatory garbage pickup. (Requested by
Commissioner Bowles)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
8/28/2006 1:30 PM
Gwyn Toole - Easement
Department:Clerk of Commission
Caption:Report from staff regarding the resolution of the problem of
Gwyn Toole concerning the regrading or changing of the
contour of the easement adjacent to her home in order to
redirect rainwater away from her residence to prevent further
damage to the home. (Referred from August 15 Commission
meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
8/28/2006 1:30 PM
Phinizy Swamp Access Road Deed
Department:Augusta Utilities Department, Max Hicks Director
Caption:Motion to approve and accept the Phinizy Swamp Access
Road Construction and Maintenance Easement.
Background:The Phinizy Swamp Access Road had to be rerouted, due to
the expansion of Plant Messerly. GDOT has signed the
agreement for this new route.
Analysis:The original routing for the relocation of the Phinizy Swamp
Access Road was designed to cut through a stand of old
growth trees. In order to save these trees, the road was
redesigned to go around them. This new Deed is for the
redesign.
Financial Impact:None
Alternatives:
Recommendation:Approve and accept the Phinizy Swamp Access Road
Construction and Maintenance Easement
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
8/28/2006 1:30 PM
Purchase of Utilities Server
Department:Utilities - N. Max Hicks, Director
Caption:Approve the Purchase of Server, Operating Software, Set-up
and Maintenance for Utilities.
Background:At the Commission meeting on December 12, 2005, the
Commission approved Customer Service billing software
upgrade and reporting enhancements. In that agenda item it
was noted that Utilities would require new hardware to
handle increased capabilities and that Utilities would work
with the software vendor and IT to determine the proper
requirements to make these enhancements work most
efficiently. We have done so and request Commission
approval for a new server, operating software for the server,
server set-up and a three year maintenance agreement at a
total cost of $82,514.99.
Analysis:AUD and IT have worked very hard to get the best server for
our needs at the most reasonable price, and at the
recommendation of IT, have selected that server. It is
imperative that we get approval for this hardware and the
applicable set-up costs so that we can move forward and
meet our go-live goal of the end of September for the
software upgrade and reporting enhancements.
Financial Impact:The total cost is $82,514.99 and funds are available as
follows: $63,199.80 - 506043210/5424210; $8,682.30 –
506043210/5424220; $10,632.89 – 506043210/5223110.
Alternatives:1) Approve this item and provide for a timely upgrade. 2) Do
not approve this item, which would delay or put a halt to the
upgrade and potentially create a liability to the software
vendor without any working software enhancements.
Recommendation:We recommend the Commission approve the purchase of the
server, operating software, set-up and maintenance for
Utilities.
Funds are
Available in the
Following
Accounts:
$63,199.80 - 506043210/5424210; $8,682.30 –
506043210/5424220; $10,632.89 – 506043210/5223110.
REVIEWED AND APPROVED BY:
Procurement.
Disadvantaged Business Enterprise.
Information Technology.
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
8/28/2006 1:30 PM
Rock Creek/Warren Lake Restoration
Department:Abie L. Ladson, P.E., Interim Director Engineering
Department
Caption:Approve the Engineering Department to secure funding for
the Rock Creek/Warren Lake Restoration Project in the
amount of $1,200,000.00 for de-silting and stormwater
quality improvements with the intention of reducing flooding
along the Rock Creek drainage basin. Funds are available in
SPLOST Phase II Contingency Account (322041110-
6011110/292822444-6011110).
Background:Warren Lake is a 12-acre lake located between Riverwatch
Parkway and Interstate 20. The lake is the receiving source of
stormwater runoff from a 1600-acre drainage basin located
downstream of Rock Creek. As development has occurred
within the basin, flow from Rock Creek into the lake has
increased with the placement of sedimentation consequently
reducing the overall function of the lake as a storage facility
and the positive conveyance of Rock Creek. With the
accumulation of siltation within the lake, stormwater runoff
from Rock Creek, which flows through the lake, poses a
siltation threat to the Augusta Canal and Augusta Utilities
Department Water Intake Facility downstream of Rock Creek
and Warren Lake.
Analysis:1) The Rock Creek/Warren Lake Restoration Project will
require an Individual Permit from the United States Army
Corps of Engineers. 2) The flows from Rock Creek must
have a controlled discharge before entering the Augusta
Canal. 3) Sediments transported by Rock Creek must be
removed prior to discharge into Warren Lake.
Financial Impact:Funds are available in SPLOST II contingency account.
Alternatives:1) Approve the Engineering Department to secure funding
for the Rock Creek/Warren Lake Restoration Project in the
amount of $1,200,000.00 for de-silting and stormwater
quality improvements with the intention of reducing flooding
along the Rock Creek drainage basin. Funds are available in
SPLOST Phase II Contingency Account (322041110-
6011110/292822444-6011110). 2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
3220411106011110/ 928224446011110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
8/28/2006 1:30 PM
Solid Waste Customers South of Brown RD
Department:Solid Waste
Caption:Discuss solid waste collections south of Brown Road.
Background:The Solid Waste Department initiated a new contract with
three solid waste collection contractors to service the existing
53,896 carts currently serviced by the program. The
commission approved to expand the service area to include
areas not currently serviced by the program. A best estimate
is that there are 9,000 additional units in those areas. July 17,
2006 the Solid Waste Department initiated the first phase of
the implementation. The implementation affected about
4,000 residents. The implementation covered the area from
McDade Farm road/Goshen Industrial, west to Peach
Orchard, South to the Hephzibah City limits and East to the
river, as well as the areas not incorporated off Dyess
Parkway.
Analysis:Solid waste staff has had numerous complaints regarding the
area of implementation. The defined troubled area has South
of Brown Road. The solid waste staff has worked hard to
eliminate any issues these citizens have had. We have dealt
with the majority of the issues. However, there has been one
issue that has proven to be a consistent problem. There are
many flag pole lots and larger parcels that have long
driveways. The citizens are complaining that they do not
want to place their cans at the right of way, as required by the
contract.
Financial Impact:
At this time, we are waiting on several key pieces of
information to make a final determination. The hauler is
going to provide us a written statement indicating any cost
associated with the elimination of this area (south of Brown
Road). Further, solid waste staff are accounting for the
number of units that will be affected to see what impact this
would have on revenue/expenses of the Solid Waste
Department.
Alternatives:1. Require the participation of those in this area. 2. Amend
the service area to exclude citizens South of Brown Road.
Recommendation:TBD
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
8/28/2006 1:30 PM
Solid Waste Services at Townhomes
Department:Solid Waste
Caption:Discuss solid waste collections at townhouses on privately
owned roads.
Background:The Solid Waste Department initiated a new contract with
three solid waste collection contractors to service the existing
53,896 carts currently serviced by the program. The
commission approved to expand the service area to include
areas not currently serviced by the program. A best estimate
is that there are 9,000 additional units in those areas. July 17,
2006 the Solid Waste Department initiated the first phase of
the implementation. The implementation affected about
4,000 residents. The implementation covered the area from
McDade Farm Road/Goshen Industrial, South to the
Hephzibah City limits and East, as well as the areas not
incorporated off Dyess Parkway.
Analysis:Solid waste staff has had issues regarding the area of
implementation. The defined troubled area has been
townhouses located on private streets. The solid waste staff
has worked hard to eliminate any issues these citizens have
had. We have dealt with the majority of the issues. However,
there are still several communities that would like out of the
solid waste collection program. The Solid Waste Department
has dealt with this in the past. Hudson Trace, a townhome
community wanted to be exempted as it had private streets.
Currently we service this area on their streets. Changing
policy now could have widespread repercussions on the
program. If we allow these exemptions, it will open the door
to many other types of exemptions. Further, it will allow
hundreds of homes out of the contract. This could have a
financial impact on the contract as a whole. Our haulers
based equipment needs on our current policies. The haulers
could face financial impacts due to an exemption of this size.
Financial Impact:At this time, the greatest risk of financial impact will be to
the haulers. We required them to purchase new assets to
cover these areas. We could be faced with a portion of that
liability if we exempt customers now, after we required
major purchases to service these customers.
Alternatives:1. Require the participation of those in this area. 2. Amend
the resolution to exclude customers living on a private street.
Recommendation:Alternative 1.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
8/28/2006 1:30 PM
Storm Pipe Replacement at Good News Baptist Church
Department:Abie L. Ladson, P.E., Interim Director Engineering
Department
Caption:Approve the Engineering Department to secure funding for
the proposed storm pipe replacement at Good News Baptist
Church in the amount of $54,164.00 for construction and
$2,708.00 for project contingency. Funds are available
SPLOST Phase II Recapture.
Background:Currently, there is an existing 30” corrugated metal pipe that
extends from the Warren Road right-of-way through the
parking lot of Good News Baptist Church and terminates at
the Georgia Department of Transportation (GDOT) right-of-
way. The existing pipe and subgrade is currently failing and
causing the church parking lot to sink and fail. The existing
30” pipe is currently receiving at least 75% of the stormwater
from Augusta-Richmond County’s stormwater facilities. The
proposed improvements will alleviate the drainage and
subgrade problem.
Analysis:The portion of pipe that needs to be replaced is
approximately 250 feet. The Engineering Department is
proposing to perform minor engineering design and
surveying in-house.
Financial Impact:Funds are available in SPLOST Phase II Recapture. The total
estimated project cost is $56,872.00
Alternatives:1) Approve the Engineering Department to secure funding
for the proposed storm pipe replacement at Good News
Baptist Church in the amount of $54,164.00 for construction
and $2,708.00 for project contingency. Funds are available in
SPLOST Phase II Recapture. 2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
322041110-6011110/292822333-6011110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
GOOD NEWS BAPTIST CHURCH DRAINAGE ESTIMATE
BID ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE
001-1000 Force Account LS 1.00 $4,000.00 $4,000.00
171-0030 Temp. Silt Fence, TP C LF 240.00 $3.75 $900.00
201-1500 Clearing & Grubbing LS 1.00 $1,500.00 $1,500.00
207-0203 Backfill Material, TP 2 CY 250.00 $52.00 $13,000.00
210-0100 Grading Complete LS 1.00 $2,000.00 $2,000.00
402-3131
Recycled Asph. Conc. 19 MM Superpave,
GP 2 Only, Incl.TN 86.00 $59.00 $5,074.00
310-5080 Graded Aggregate Base, 6 in SY 775.00 $10.50 $8,137.50
550-1240 Storm Drain Pipe, 30 in, H 1-10 LF 250.00 $57.00 $14,250.00
Junction Box EA 2.00 $2,000.00 $4,000.00
652-2501 Solid Traffic Stripe, 5 in, White LF 1,200.00 $1.00 $1,200.00
700-6910 Permanent Grassing AC 0.10 $1,020.00 $102.00
TOTAL:$54,163.50
ENGINEERING SURVEYING COST:$0.00
IN-HOUSE DESIGN:$0.00
LAND ACQUISITION COST:$0.00
5% CONTINGENCY:$2,708.18
TOTAL COST:$56,871.68
FUNDS REQUESTING
Engineering $0
Land Acquisition $0
Construction $54,164
Contingency $2,708
TOTAL: $56,872
Engineering Services Committee Meeting
8/28/2006 1:30 PM
Trade, Exhibit and Event Center
Department:Clerk of Commission
Caption:Accept Trade, Exhibit and Event Center Taskforce
recommendation for site and operational agreement.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
8/28/2006 1:30 PM
Waiver of Fees for Cleanup
Department:Clerk of Commission
Caption:Consider a request to waive tipping fees at the Landfill for a
volunteer waterways cleanup day on Saturday, October 21,
2006.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
8/28/2006 1:30 PM
Walton Way Extension Storm Drainage Improvements Change #1
Department:Abie L. Ladson, P.E., Interim Director Engineering
Department
Caption:Approve CPB #322-04-204822378 Change Number One in
the amount of $161,040.00 with fundings of $104,163.00
from the GDOT State Aid Contract and $56,877.00 from
SPLOST Phase II Recapture for project construction. Also,
transfer $90,000.00 from project Contingency for project
construction on the Walton Way Extension Storm Drainage
Project. Also, approve award of construction contract to
Topcor Augusta, LLC in the amount of $600,738 .00 for
Walton Way Extension Storm Improvements as requested by
the Engineering Department. Subject to receipt of signed
contract and proper bonds.
Background:On May 9, 2005, the Augusta-Richmond County
Commission approved the Walton Way Extension Storm
Drainage Improvements Project. This project consists of
repairing a failing 84-inch pipe by method of shotcreting.
This project extends from Scott Nixon Memorial Drive to
Crane Creek (approximately 1,800 LF).
Analysis:ANALYSIS: Bids were received on March 14, 2006 with
Topcor Augusta, LLC being the only bidder. Bid results are
as follow: CONTRACTORS BID 1. Topcor Augusta, LLC
$600,738.00 Blair Construction will be using the following
DBE subcontractor(s): DBE SUBCONTRACTORS
AMOUNT 1. Dorsey Construction $5,600.00 TOTAL:
$5,600.00 DBE %: .93%
Financial Impact:Funds are available to complete the project
Alternatives:1)Approve CPB #322-04-204822378 Change Number One in
the amount of $161,040.00 with fundings of $104,163.00
from the GDOT State Aid Contract and $56,877.00 from
SPLOST Phase II Recapture for project construction. Also,
transfer $90,000.00 from project Contingency for project
construction on the Walton Way Extension Storm Drainage
Project. Also, approve award of construction contract to
Topcor Augusta, LLC in the amount of $600,738.00 for
Walton Way Extension Storm Improvements as requested by
the Engineering Department. Subject to receipt of signed
contracts and proper bonds. 2) Do not approve and not
construct project.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
322-041110-6011110/292822333-6011110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission