Loading...
HomeMy WebLinkAbout2006-07-24-Meeting Agenda Engineering Services Committee Meeting Committee Room- 7/24/2006- 1:30 PM ENGINEERING SERVICES 1. Approve the purchase of two Volvo dump trucks which are currently being rented from ASC Construction Equipment, USA, Inc. Attachments 2. Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Section Eight. Attachments 3. Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Section 11. Attachments 4. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Cameron Subdivision, Section I. Attachments 5. Receive as information a clarification on funding sources for approved landfill projects. Attachments 6. Motion to approve and accept the CSX Crossing Agreement for the Main Interceptor Project. Attachments 7. Approve proposal from B&E Jackson for $118,000 for an engineering design of 7,000 feet of sixteen inch (16”) water main along Jimmy Dyess Parkway as part of the 630 system improvements. Attachments 8. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Evergreen Subdivision, Section Two. Attachments 9. Identify and approve funds to cover landfill fees associated with Georgia Department of Transportation (GDOT). Attachments 10. Motion to approve an Option for Right-of-Way between W. Rodger Giles and W. Rodger Giles, Inc. Profit Sharing Plan, as owners, and Augusta, Georgia, as optionee, in connection with the St. Sebastian Way Project, for 0.29 acres (12,707.72 sq. ft) in fee and 0.113 acres (4,926.73 sq. ft.) of "Temporary Construction Easement" and also one (1) "Temporary Driveway Easement" for the following property located at 1399 Walton Way for a purchase price of $255,800.00. Attachments 11. Motion to approve an Option for Right-of-Way between W. Rodger Giles, as owner, and Augusta, Georgia, as optionee, in connection with the St. Sebastian Way Project, for 0.159 acres (6,915.40 sq. ft) in fee and 0.067 acres (2,920.46 sq. ft.) of Temporary Construction Easement for the following property located at Young Street for a purchase price of $191,000.00. Attachments 12. Presentation by Gwyn Toole regarding regrade/change of the contour of the easement property to redirect rainwater away from her residence to prevent further damage to the home. Attachments 13. Identify and approve funds to cover collection fees associated with the Housing Authority. Attachments 14. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Pinehurst, Section Six, Phase One. Attachments www.augustaga.gov 15. Motion to approve and accept the Option Agreement and Easement Deed from Proctor & Gamble on the Highway 56 24 Inch Water Main Project. Attachments 16. Identify and approve funds to cover landfill fees and solid waste collection fees associated with the Salvation Army. Attachments 17. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Sanderling Subdivision, Phase Two. Attachments 18. Discuss possible exemption from garbage pickup for St. Marks and St. Kitts. (Requested by Commissioner Bowles) Attachments 19. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section IV. Attachments 20. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section VII. Attachments 21. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Hills Subdivision Section VI. Attachments 22. Identify and approve funds to cover landfill fees associated with the second level canal improvements. Attachments Engineering Services Committee Meeting 7/24/2006 1:30 PM 40 ton articulated dump truck purchase Department:Solid Waste Caption:Approve the purchase of two Volvo dump trucks which are currently being rented from ASC Construction Equipment, USA, Inc. Background:Augusta Richmond County currently owns two Moxy 40-ton dump trucks. We have operated these trucks for 4 years. At this point, these vehicles have become maintenance intensive and one of them has been down for more than 2 months. At any given point one of them is usually non-operational. In fact, they are both currently inoperable and will require major, costly repairs to make them fully operational. When these Moxy trucks had both been down for over 2 weeks we were beginning to face some environmental compliance issues because we could not move dirt. Since this condition was unacceptable we were forced to rent two dump trucks. The Landfill Operations Manager called three vendors, Yancey, Metrac, and ASC Construction Equipment, USA, Inc. The first two vendors stated that they did not have any dump trucks, which met our size request, available to rent. ASC did have some and were able to deliver a pair of Volvo dump trucks within 3 days. After coordination with the Administrator’s Office and the Procurement Department we were able to rent the Volvo trucks. We are finding that the Volvo trucks are significantly better quality and extremely more reliable than the Moxy trucks which have become a financial and operational burden to us. We are very pleased with the performance of the Volvo trucks and the timely responsiveness and outstanding customer service provided by the vendor. Analysis:ASC is offering us a valuable opportunity to purchase the rented Volvo trucks. The actual purchase price of these trucks is $446,704 each. This price includes all additional features such as tailgate, added sideboards, as well as a “full equipment” warranty for 5 years. The vendor is willing to offer us $100,000 per truck for our used Moxy trucks. This would bring the purchase price down to $346,704 each. Furthermore, the vendor is willing to apply our accrued rental fees towards the purchase price of the trucks. We have now been renting the units for four months and have paid a total rental fee of $52,000 per truck. This amount can be subtracted from the purchase price. Then, the actual out of pocket funds would only be $294,704 for each truck. We would like to work with the Procurement Department to procure these assets from ASC. By not purchasing these units, it would be wasting in excess of $100,000 in rent payments. Financial Impact:Taking into account all of ASC’s proposed discounts outlined above, we could save at least $152,000 per truck (total savings of $304,000 for both trucks). Since the Moxys are chronically inoperable and could cause us to be out of environmental compliance, they are a financial drain and an operational hazard. It is reasonable to replace them. The offer we have from ASC makes the purchase of the Volvo trucks a significant value for Augusta. The cost of each truck would be $294,704. The Solid Waste Department would recommend funding this purchase with a GMA lease over 5 years. Alternatives:1. Approve the purchase two Volvo dump trucks which are currently being rented from ASC Construction Equipment, USA, Inc. 2. Continue renting the trucks while we spend extra money and time to fix the Moxys. 3. Return the Volvos after the six month rent whether the Moxys are fixed or not. Recommendation:Approve Alternative 1. Funds are Available in the Following Accounts: 541-10-1110/6011110 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Cambridge, Section Eight Department:Engineering Department- Abie L. Ladson, P.E., Interim Director Caption:Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Section Eight. Background:The final plat was approved by the Commission on December 21, 2004 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting this road, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Section Eight. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Cambridge, Section Eleven Department:Engineering Department-Abie L. Ladson, P.E., Interim Director Caption:Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Section 11. Background:The final plat was approved by the Commission on August 16, 2005 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting this road, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Section 11. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Cameron, Section I Department:Engineering Department-Abie L. Ladson, P.E., Interim Director Caption:Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Cameron Subdivision, Section I. Background:The final plat was approved by the Commission on April 19, 2005 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Cameron Subdivision, Section I. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Clarification on funding sources Department:Solid Waste Caption:Receive as information a clarification on funding sources for approved landfill projects. Background:Change orders were approved for four contractors back in November of 2005. The Solid Waste Department made a procedural error when creating the agenda item. All the approved captions stated “Approve a change order…”, and then listed the funds where to take the monies from in the analysis and/or financial impact section of the agenda. This action created conflict when it came time to generate purchase orders from the other funds. A change order, by definition is a change to an existing purchase order, which already has a defined funding source. When the Solid Waste Department identified funding sources which were not included on the original purchase order it became impossible to generate the new purchase order. Analysis:The Solid Waste Department needs to generate new purchase orders in order to use approved funding sources as identified in the analysis and/or financial impact portions of the approved agenda in December 2005. The monies are still available in those accounts. By not utilizing the intent of the agenda, it will short the bond account which must be used to construct our new facilities. Financial Impact:By not utilizing the intent of the agenda, it will short the bond account which must be used to construct our new facilities. Alternatives:Receive as information, a clarification on funding sources for Landfill projects. Recommendation:Receive as information Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM CSX Crossing Agreement - Main Interceptor Department:Augusta Utilities Department, Max Hicks Director Caption:Motion to approve and accept the CSX Crossing Agreement for the Main Interceptor Project. Background:AUD will be upgrading the Main Interceptor Sanitary Sewer, which requires that the pipeline cross under a railroad track owned by CSX. Analysis:AUD and CSX negotiated terms, conditions and renumeration, as set forth in the agreement. Financial Impact:$4750.00 ($4,000 for the crossing and $750.00 for Railroad Protective Liability Insurance) Alternatives:None. Recommendation:Approve and accept the agreement. Funds are Available in the Following Accounts: G/L 510043420-5411120 J/L 80360115-5411120 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Engineering Fee Proposal for Jimmy Dyess Pkwy Water Line Department:Utilities Caption:Approve proposal from B&E Jackson for $118,000 for an engineering design of 7,000 feet of sixteen inch (16”) water main along Jimmy Dyess Parkway as part of the 630 system improvements. Background:The Master Plan identified areas that require infrastructure for water and sewer in western Augusta, along Gordon Highway. This project is part of an extensive capital improvements phase to bring water to the undeveloped areas of Augusta. This water line will be installed along Jimmy Dyess Parkway from Gordon Highway to Belair Rd. This line will reinforce the infrastructure along the Belair Rd corridor. Analysis:Accepting this proposal will allow for the design of water main to provide redundancy to the residents of western Augusta. This line will reinforce the infrastructure along the Belair Rd corridor and loop the system in that location. This line consists of approximately 7,000 feet of 16” DIP water main. Financial Impact:B&E Jackson has proposed a base fee of $99,000.00 to perform this work, along with additional professional services not to exceed $19,000.00. The estimated construction cost is $525,000, and this fee represents approximately 22.4% of the project’s estimated construction cost. These funds are available from the 2004 Bond Issue, under account number 510043410/5212115- 80310157/5212115. Alternatives:Do not approve the proposal and delay infrastructure development in western Augusta. Recommendation:It is recommended to approve the proposal from B&E Jackson for $118,000 for an engineering design of 7,000 feet of sixteen inch (16”) water main along Jimmy Dyess Parkway as part of the 630 system improvements. Funds are Available in the Following Accounts: 510043410/5212115-80310157/5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-4206 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Geri Sams Director, Procurement Department Max Hicks Director, Utilities Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Engineering Fee PEngineering Fee PEngineering Fee PEngineering Fee Proposal for Jimmy Dyess Parkwayroposal for Jimmy Dyess Parkwayroposal for Jimmy Dyess Parkwayroposal for Jimmy Dyess Parkway DATE: July 7, 2006 This memo is to transmit the review and concurrence of the recommended DBE Utilization goal of 100% for the above referenced project. The goal-setting methodology considered the following factors based on good faith efforts of the contractor: • The project’s total estimated cost is $$$$118,000118,000118,000118,000. • There is 100% value of the scope of work where minority/women minority/women minority/women minority/women businesses businesses businesses businesses availability exists. • There is 0% value of the scope of work where small businesses small businesses small businesses small businesses availability exists. • There is 0% value of the scope where local businesses local businesses local businesses local businesses availability exists. The contractor must prepare their proposed DBE Utilization Form submittal based on the total dollar value of their base bid. No further adjustments should be made. The above recommendation is based on information provided at the time of review. If you have any questions, please feel free to contact me at (706) 821-2406. YG:glw AGENDA.PDFCONVERT.2342.DOC PAGE 1 OF 2 To: B&E Jackson & Associates, Inc. Attn: Birdel F. Jackson International Tower, Suite 300 229 Peachtree Street Atlanta, GA 30303 Re: RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects From: Geri Sams Date: February 17, 2006 Project Number: 10157 Project Name: Jimmy Dyess Parkway 16-inch Water Main The Augusta Program Management Team has completed a review of your Statement of Qualifications submitted in response to RFQ #05-087 issued March 7, 2005 and received April 12, 2005. Based upon a series of criteria involving your preferences, capabilities, past performance with the Augusta Utilities Department, and the Program needs, your firm has been selected to complete the engineering design for the Jimmy Dyess Parkway 16-inch Water Main. Included within this memorandum is the preliminary project scope. A meeting will be set up by the Program Management Team to discuss the project your firm has been assigned and clarify expectations of the program. Tentatively, these meetings will be scheduled to begin in late February. Following preparation of your proposal a second meeting will be arranged to begin contract negotiations. The Augusta Utilities Department looks forward to working with you on this project. We request that any correspondence regarding this particular project includes the above noted project number and name. Preliminary Project Scope • Design a pipeline extension along Jimmy Dyess Parkway for the Augusta water distribution system that will extend from Gordon Highway to the existing water main on Belair Road. Refer to the attached location figure for a general overview of the project area. The proposed water main project will consist of approximately 7,000 feet of 16-inch diameter ductile iron pipe that will connect the new 24-inch water main on Gordon Highway to an existing pipeline on Belair Road. AGENDA.PDFCONVERT.2342.DOC PAGE 2 OF 2 During the first meeting be prepared to discuss the cost of route analysis, surveying, easement plat preparation, design standards, bid package preparation, bid phase support, construction phase support and optional services during construction/resident observation for this project. Should you have any questions prior to the first meeting please contact the Augusta Program Management Office at 706-303-2426 or submit questions to the Program Manager at larry.scott@ch2m.com. Sincerely, Geri Sams Director Procurement COPIES: Max Hicks/Utilities Dept. Director Wes Byne/Utilities Dept. Assistant Director Clifford Goins/Utilities Dept. Assistant Director Allen Saxon/Utilities Dept. Assistant Director Russell Thies/Utilities Dept. Assistant Director Larry Scott/Program Manager Bob Davis/Program Construction Manager James Rush/Program Project Engineer Vendor Original Five Copies Vendor Original Five Copies EMC Engineering Yes Yes Cheatham, Fletcher, Scott & Sears Black & Veatch Yes Yes Lowe & Associates Prad Group Yes Yes Nicholas Dickinson & Assoc MacTec Engineering & Consulting Yes Yes The Woodhurst Partnership Jordan Jones & Goulding Yes Yes URS Greiner Woodward Clyde Gannett Fleming Yes Yes The LPA Group Stantec Consulting Yes Yes KBJ Architects, Inc. Arcadis Yes Yes Phillips & Jordan, Inc. W. R. Toole Engineering, Inc. Yes Yes Goldie & Associates, Inc. HDR Yes Yes H. Lawson Graham James G. Swift & Associates Yes Yes Kimley-Horn & Assoc Cranston, Robertson & Whitehurst Yes Yes QK4 W. K. Dickson Yes Yes R. W. Armstrong & Assoc Johnson, Laschober & Assoc Yes Yes Scott Godefroy & Assoc Stevenson & Palmer Yes Yes Stevens & Wilkinson Williams-Russell & Johnson Yes Yes T3 Design Associates, Inc. Zimmerman, Evans & Leopold Yes Yes Hobbs, Upchurch & Assoc. RTW Yes Yes Grice & Associates Environmental Services Group Yes Yes Pharr Engineering B & E Jackson Yes Yes Heath & Lineback Engineers Malcolm Pirnie Gresham Smith & partners Southern Partners USInfrastructure, Inc. Montgomery, Watson, Harza Volkert & Associates Greenhorne & O'Mara Rochester & Associates Clark Patterson Virgo Gambill Architects Camp Dresser & McKee Parson Engineering PM & A Consulting RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects Augusta Utilities RFQ Due: Tuesday, April 12, 2005 @ 3:00 p.m. Engineering Services Committee Meeting 7/24/2006 1:30 PM Evergreen Section Two Dedication Department:Engineering Department-Abie L. Ladson, P.E., Interim Director Caption:Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Evergreen Subdivision, Section Two. Background:The final plat was approved by the Commission on August 17, 2004 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis:This section meets all codes, ordinances and standards. Portions of this subdivision lie within the jurisdiction boundaries of the Corps of Engineers wetlands, which are noted on the final plat. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Evergreen Subdivision, Section Two. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM GDOT funding Department:Solid Waste Caption:Identify and approve funds to cover landfill fees associated with Georgia Department of Transportation (GDOT). Background:Augusta and GDOT have a long standing relationship which intertwines state functions and county functions. Augusta’s general fund has typically budgeted funds to cover GDOT expenses associated with litter collection along the roadways, dead animal removal, etc. Traditionally, the Solid Waste Department would request an intergovernmental transfer of funds to cover the cost of fees incurred by GDOT. However, since the 2006 budget does not include an appropriation for GDOT fees, the Solid Waste Department’s intergovernmental transfer requests regarding these fees are consistently being denied due to the unavailability of the needed funds. Analysis:Over the last 5 months, GDOT has spent in excess of $4,739 dollars disposing of more than 174 tons of litter and waste at the landfill. This averages out to about $950 per month. At current spending and providing for the same rate of service on our part, GDOT will owe the landfill approximately $11,400 by years end. When usage of GDOT’s vehicles and labor are factored into the equation, it is clear that the true value of GDOT’s roadway litter collection and animal removal efforts actually exceeds the cost of fees incurred. Furthermore, in helping to keep Augusta area roadways clean and litter free, GDOT is not only providing a valuable service to all of our citizens, but is actively supporting our goal of a “Beautiful” Augusta. Financial Impact: By not funding the program, Augusta is shorting the Solid Waste Department an estimated $11,400 per year while jeopardizing an established, valuable intergovernmental relationship. Alternatives:1. Identify and approve funds to cover landfill fees incurred by Georgia Department of Transportation (GDOT) roadway litter pickup and dead animal removal services. 2. Coordinate in kind services with GDOT that would benefit the Solid Waste Department and alleviate the financial burden of not securing associated fees. Recommendation:Option 1 Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Giles, Rodger - Parcel 5 Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to approve an Option for Right-of-Way between W. Rodger Giles and W. Rodger Giles, Inc. Profit Sharing Plan, as owners, and Augusta, Georgia, as optionee, in connection with the St. Sebastian Way Project, for 0.29 acres (12,707.72 sq. ft) in fee and 0.113 acres (4,926.73 sq. ft.) of "Temporary Construction Easement" and also one (1) "Temporary Driveway Easement" for the following property located at 1399 Walton Way for a purchase price of $255,800.00. Background:The property owners have agreed to convey a certain right- of-way and easements to Augusta, Georgia, for the St. Sebastian project. Analysis:The purchase of the referenced property is necessary for the improvements. Financial Impact:The costs necessary for this purchase will be covered under the project budget. The County will advance the necessary funds for the purchase and the Georgia Department of Transportation will reimburse the funds advanced by Augusta, Georgia after acquisition of the property. Alternatives:Deny the motion to approve the purchase of the referenced property. Recommendation:Approve the motion to purchase the referenced property. Funds are Available in the Following Accounts: Will be reimbursed by Georgia DOT REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Giles, Rodger - Parcel 6 Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to approve an Option for Right-of-Way between W. Rodger Giles, as owner, and Augusta, Georgia, as optionee, in connection with the St. Sebastian Way Project, for 0.159 acres (6,915.40 sq. ft) in fee and 0.067 acres (2,920.46 sq. ft.) of Temporary Construction Easement for the following property located at Young Street for a purchase price of $191,000.00. Background:The property owner has agreed to convey a certain right-of- way and easements to Augusta, Georgia, for the St. Sebastian project. Analysis:The purchase of the referenced property is necessary for the improvements. Financial Impact:The costs necessary for this purchase will be covered under the project budget. The County will advance the necessary funds for the purchase and the Georgia Department of Transportation will reimburse the funds advanced by Augusta, Georgia after acquisition of the property. Alternatives:Deny the motion to approve the purchase of the referenced property. Recommendation:Approve the motion to purchase the referenced property. Funds are Available in the Following Accounts: Will be reimbursed by Georgia DOT REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Gwyn Toole - Easement Department:Clerk of Commission Caption:Presentation by Gwyn Toole regarding regrade/change of the contour of the easement property to redirect rainwater away from her residence to prevent further damage to the home. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Housing Authority Funding Department:Solid Waste Caption:Identify and approve funds to cover collection fees associated with the Housing Authority. Background:Augusta and the Housing Authority have a long standing relationship. Augusta has typically budgeted and appropriated a portion of the Urban Services Fund to cover expenses associated with solid waste collection and disposal from the Housing Authority areas. Previously, this appropriation has been $106,920 per year, even though the actual cost of the service was not accurately determined.. Last year, in a streamlining effort, the Solid Waste Department requested permission to separate the dumpster contract portion of the solid waste collection program and combine it with the dumpster contract for all other county services. This enabled the Solid Waste Department to award a single contract for all commercial dumpster services. The contract was awarded to Advanced Disposal. Currently, by contract, the Solid Waste Department gets billed by Advanced Disposal for dumpster collection services for all local government agencies, including the Housing Authority. The Solid Waste Department then back charges the appropriate departments, via intergovernmental funds transfer action, for the services they use. When the Solid Waste Department went to back charge the Housing Authority, there was not an established intergovernmental account. When we called the Housing Authority to identify how they wanted billed, they provided us with a copy of a contract exempting them from paying for waste services. Analysis:It costs Augusta approximately $19,286 per month ($231,432 annually) to provide the current level of solid waste collection services to the Housing Authority. Because no funds are currently being transferred to the Solid Waste Department to offset these contractually obligated fees, the Solid Waste Department is being forced to secure funding for an obligation which it did not incur. Without a funding source, the Solid Waste Department has no way to pay these fees. Since, in this case, the Solid Waste Department is simply a conduit to ensure the garbage is collected and disposed of properly, appropriations should be applied from the Urban Services Fund or the General Fund to cover the cost of this program. Financial Impact:The Solid Waste Department faces a shortfall estimated at $231,432 per year if this program is not funded properly. Alternatives:1. Identify and approve funds to cover collection fees associated with the Housing Authority. 2. Pay for services from the Urban Services Fund 3. Renegotiate the contract with the Housing Authority. Recommendation:Option 1 Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Pinehurst, Section Six, Phase One Department:Engineering Department- Abie L. Ladson, P.E., Interim Director Caption:Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Pinehurst, Section Six, Phase One. Background:The final plat was approved by the Commission on April 19, 2005 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Pinehurst, Section Six, Phase One. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Proctor & Gamble Easement Department:Augusta Utilities Department, Max Hicks Director Caption:Motion to approve and accept the Option Agreement and Easement Deed from Proctor & Gamble on the Highway 56 24 Inch Water Main Project. Background:AUD will be constructing a 24 inch water main along Highway 56, from Tobacco Road to Marvin Griffin Road. This entails securing an easement along the front of P&G, running the full length of the plant. P&G has requested that they be able to have the restoration work done, instead of AUD's contractor. Analysis:The estimate of the restoration work is $11,340.00. The area covered is completely landscaped. In addition to the sod within the easement areas, the construction will require that some trees and shrubs be cut down. AUD will pay this sum by separate check to P&G. This will be a one time only payment and will allow P&G to control the performance of the landscaper to its satisfaction. Financial Impact:$20,566 (Easement Area = $9,226 Restoration = $11,340) Alternatives:Reject motion to approve and accept the Option Agreement and Easement Deed and disallow P&G the money to have their own landscaper perform the restoration. This would result in requiring the winning contractor to subcontract the landscaping work and thereby make Augusta responsible for the restoration work, and P&G's satisfaction with it. Recommendation:Approve and accept the Option Agreement and Easement Deed from Proctor & Gamble. Funds are Available in the Following Accounts: G/L 510043410-5411120 J/L 80210120-5411120 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Salvation Army Funding Department:Solid Waste Caption:Identify and approve funds to cover landfill fees and solid waste collection fees associated with the Salvation Army. Background:Augusta and Salvation Army entered an agreement where in exchange for placing a shelter at a particular location, the city would exempt the Salvation Army for its waste. This was included in a contract. To cover the fees, Augusta treated this as an intergovernmental charge. Augusta budgeted monies for the Salvation Army and the general fund picked up the expense. In the 2006 budget, monies were not appropriated for the Salvation Army. Analysis:Over the last 5 months the Salvation Army has spent in excess of $3,309 dollars at the landfill. This averages out to about $661 per month. At current spending, the Salvation Army will owe the landfill approximately $7,930 by the end of the year. This is provided service stays about the same. Further, the Salvation Army has an 8 yard dumpster which is paid for by the general fund. No funds were appropriated for this expense as well. Their current cost is $150.67 per month or $1808.04 per year. Financial Impact:By not funding the program, shorts the Solid Waste Department an estimated $9,738 per year. Alternatives:1. Identify and approve funds to cover Solid Waste fees associated with Salvation Army. 2. Do not renew the contract with the Salvation Army for the Shelter. Recommendation:Option 1 Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Sanderling, Phase Two, Dedication Department:Engineering Department- Abie L. Ladson, P.E., Interim Director Caption:Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Sanderling Subdivision, Phase Two. Background:The final plat was approved by the Commission on Oct. 19, 2004 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Sanderling Subdivision, Phase Two. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM St. Marks and St. Kitts Garbage Pickup Department:Clerk of Commission Caption:Discuss possible exemption from garbage pickup for St. Marks and St. Kitts. (Requested by Commissioner Bowles) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Walton Acres, Section IV Dedication Department:Engineering Department- Abie L. Ladson, P.E., Interim Director Caption:Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section IV. Background:The final plat was approved by the Commission on Sept. 17, 2002 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section IV. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Walton Acres, Section VII Department:Engineering Department-Abie L. Ladson, P.E., Interim Director Caption:Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section VII. Background:The final plat was approved by the Commission on November 16, 2004 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting this road, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section VII. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Walton Hills, Section VI, Dedication Department:Engineering - Abie L. Ladson, P.E., Interim Director Caption:Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Hills Subdivision Section VI. Background:The final plat was approved by the Commission on November 16, 2004 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Hills Subdivision, Section VI. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Engineering Services Committee Meeting 7/24/2006 1:30 PM Walton Way/Canal level two funding Department:Solid Waste Caption:Identify and approve funds to cover landfill fees associated with the second level canal improvements. Background:In the negotiations leading to the contract involving the 2nd level canal improvements to alleviate downtown flooding, it was recognized that the bridges at 8th and 9th streets and the culvert at 9th and Fenwick would have to be replaced. As part of the agreed upon cost sharing for the civil work, Augusta agreed not to charge tipping fees on the debris resulting from the demolition of the existing bridges and culverts. Analysis:The balance owed as of May 31, 2006 was $149,814.15. This amount includes $139,910.97 of actual disposal and $9,903.18 of finance charge. Financial Impact:By not funding this contractually agreed-upon program, the Solid Waste Department is shorted an estimated $149,814.15 thus far. Alternatives:1. Identify and approve funds to cover landfill fees associated with the second level canal improvements. 2. Make a financial adjustment to the Landfills “in lieu of tax” line item in the budget, reducing the amount by at least $149,814.15. Recommendation:Option 1 Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission