HomeMy WebLinkAbout2006-05-08-Meeting Agenda
Engineering Services Committee
Meeting
Committee Room- 5/8/2006- 1:30 PM
ENGINEERING SERVICES
1. Approve a proposal from Cranston, Robertson &
Whitehurst, P.C. in the amount of $524,835 to provide an
engineering design for the 630 Water System 36-inch
Water Main.
Attachments
2. Approve Deductive Change Order for the Olive Rd
Sewer Project, AUD #50224 in the amount of
$29,824.97.
Attachments
3. Motion to authorize condemnation of a portion of
Property #140-0-803-00-0 4612 Dunson Drive, which is
owned by the Pinnacle Properties, Inc. for 0.04 acre
(1,551 sq. ft.) of permanent drainage, utility and
maintenance easement, more or less, and 0.05 acre
(2,351 square feet) of temporary construction easement,
more or less. Public Works Project: Pinnacle Place
Subdivision Erosion & Drainage Improvement Project.
Attachments
4. Presentation by the Augusta Convention & Visitors
Bureau regarding the proposed Trade Exhibit and Event
Center.
Attachments
5. Motion to grant 35 foot no build easement to John R.
Harlan, Charles Anderson and A.L. Adams across
property located on 4-H Club Road.
Attachments
6. Discuss Heery International's work authorization and the
associated dollar amount paid to date. (Requested by
Commissioner Williams) (Referred from April 18
Commission meeting)
Attachments
www.augustaga.gov
7. Presentation by Mr. Joe Jones of Jay's Carwash &
Supply regarding problems at his business due to
construction work on Barton Chapel Road. (Referred
from April 18 Commission meeting)
Attachments
8. Proclaim May 7th – 13th as Drinking Water Week.
Attachments
9. Authorize the Engineering Department to purchase four
automated water samplers via sole source procurement in
conjunction with a Federal 319(h) Grant awarded to
Augusta Richmond County to track bacterial sources,
assess water quality, and revise pollution abatement
plans in the Rocky and Butler Creek Watersheds.
Attachments
10. Approve list of County roads to resurface, using County
Forces, and funding from SPLOST III (County Forces
Resurfacing).
Attachments
11. Revise organization of Utilities Engineering positions to
provide a more efficient structure.
Attachments
12. Receive as information an update on the solid waste
collections contract.
Attachments
13. Motion to abandon Timms Lane.
Attachments
Engineering Services Committee Meeting
5/8/2006 1:30 PM
Approve Design Fees for 36" Water Main
Department:Utilities
Caption:Approve a proposal from Cranston, Robertson & Whitehurst,
P.C. in the amount of $524,835 to provide an engineering
design for the 630 Water System 36-inch Water Main.
Background:The Master Plan for the Augusta water distribution system
identified major water system improvements between 2004
and 2010. These improvements include several large
diameter water mains that to supply the West Augusta area
and reinforce the supply to the Tobacco Road area fed by the
new N. Max Hicks Tobacco Road Water Treatment Plant.
The 36-inch water main is the primary water supply line
identified by the Master Plan to feed the high pressure
service areas and Fort Gordon.
Analysis:Accepting this proposal will allow for the design of the main
water line that will supply water to West Augusta, Fort
Gordon, and reinforce the Tobacco Road water service area.
Financial Impact:$524,835 from the 2004 Bond Issue, under account number
511043410-5212115/ 80310150-5212115. This is
approximately 5.19% of the estimated construction cost.
Alternatives:Do not approve the fees and delay the infrastructure
development in West Augusta.
Recommendation:We recommend approving the proposal of Cranston,
Robertson & Whitehurst, P.C. in the amount of $524,835 to
provide engineering design services associated with the 630
Water System 36-inch Water Main.
Funds are
Available in the
Following
Accounts:511043410-5212115 / 80310150-5212115
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
5/8/2006 1:30 PM
Approve Olive Rd Deductive Change Order
Department:Utilities
Caption:Approve Deductive Change Order for the Olive Rd Sewer
Project, AUD #50224 in the amount of $29,824.97.
Background:The Olive Rd sewer project was part of the Augusta Utilites
Capital Improvement Projects. The contractor installed
approximately 3900 feet of sanitary sewer in Olive Rd
between MLK and Gordon Hwy in order to serve the
businesses and residences in that corridor. In addition, the
Old Savannah Rd sewer line was extended to the Old
Savannah Rd firestation to provide sanitary sewer service to
the Fire Department.
Analysis:Through judicious project inspection, the project was
completed on-time and under budget. Cost savings included
removal of overlapping sanitary services, select backfill, and
pipe and manholes.
Financial Impact:The financial impact is a deductive change order in the
amount of $29,824.97.
Alternatives:There are no alternatives.
Recommendation:We recommend approving Deductive Change Order for the
Olive Rd Sewer Project, AUD #50224 in the amount of
$29,824.97.
Funds are
Available in the
Following
Accounts:
510043420/5425210-80150224/542510
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
5/8/2006 1:30 PM
Condemnation - Pinnacle Place
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property
#140-0-803-00-0 4612 Dunson Drive, which is owned by the
Pinnacle Properties, Inc. for 0.04 acre (1,551 sq. ft.) of
permanent drainage, utility and maintenance easement, more
or less, and 0.05 acre (2,351 square feet) of temporary
construction easement, more or less. Public Works Project:
Pinnacle Place Subdivision Erosion & Drainage
Improvement Project.
Background:The subject property owner refused to cooperate in the
correction of a Title error. In order to timely acquire access,
condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
322041110-5411120 203822642-5411120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
5/8/2006 1:30 PM
CVB Presentation Request
Department:Clerk of Commission
Caption:Presentation by the Augusta Convention & Visitors Bureau
regarding the proposed Trade Exhibit and Event Center.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
5/8/2006 1:30 PM
Easement
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to grant 35 foot no build easement to John R. Harlan,
Charles Anderson and A.L. Adams across property located
on 4-H Club Road.
Background:RBW Logistics, Inc. (Tenant ofJohn R. Harlan, Charles
Anderson and A.L. Adams) whose facilities are located on 4-
H Clob Road, plans to expand their current facility. In order
to do so, and be in compliance with International Builders
Code 2000, they would have to construct a firewall where the
new addition would join the structure. If RBW is required to
install a firewall, it will severely impede mobility within the
warehouse. If a 35 foot no build easement is granted, RBW
can construct the addition without installing a firewall.
Analysis:The property in question was purchased by Augusta-
Richmond County to protect approaches to Augusta Regional
Airport, stating that no structures are allowed to be built on
the property. A visual inspection shows that the adjacent 35
feet of the County property is almost inaccessible because of
standing water along the line and an existing spur
track/ingress egress easement.
Financial Impact:The appraised value of the easement is $1,260.00.
Alternatives:Either grant or deny the easement for the non-exclusive,
perpetual right ti use of the easement area.
Recommendation:Approve the easement for compensation of $1,260.00 per .84
acre.
Funds are
Available in the
Following
Accounts:N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
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Sheet:
HOLLINGSWORTH APPRAISAL COMPANY
REAL ESTATE APPRAISERS AND CONSULTANTS
935 JONES STREET
AUGUSTA, GEORGIA 30901
WILLIAM E. HOLLINGSWORTH, JR. MAI WILLIAM E. HOLLINGSWORTH, III
GA LICENSE #CG943 (706) 828-6500 GA LICENSE #CG3288
SC LICENSE #CG879 FAX (706) 828-0175 SC LICENSE #CG3938
EMAIL: whollingsworth@bellsouth.net
RESTRICTEDRESTRICTEDRESTRICTEDRESTRICTED
APPRAISAL REPORTAPPRAISAL REPORTAPPRAISAL REPORTAPPRAISAL REPORT
.84 Acres of Easement Area
Four-H Club Road
Richmond County - Augusta, Georgia
Tax Map 158-0-006-02-0
Effective Date of Opinion: January 11, 2006
Report Date: January 12, 2006
Prepared For:
Mr. George Patty
Augusta – Richmond County
Planning & Zoning
525 Telfair Street
Augusta, Georgia
30901
Prepared By:
Hollingsworth Appraisal Company
935 Jones Street
Augusta, Georgia 30901
E-Mail: whollingsworth@bellsouth.net
HOLLINGSWORTH APPRAISAL COMPANY
REAL ESTATE APPRAISERS AND CONSULTANTS
935 JONES STREET
AUGUSTA, GEORGIA 30901
2
January 12, 2006
Mr. George Patty
Augusta – Richmond County
Planning & Zoning
525 Telfair Street
Augusta, GA 30901
Dear Mr. Patty:
The purpose of this appraisal is to arrive at a fair market value for the .84 acres of
easement area located on Four-H Club Road, identified on Tax Map 158-0-006-02-0 and
owned by the City of Augusta.
The adjoining property owner, R B W Logistics, wishes to purchase or be granted this
easement in order to bring the existing building along Four-H Club Road into compliance
with current fire codes. This easement would serve as a no-build easement and is 35’ in
width by 1,047.85’ in length. It borders the Northern rear property line of R B W
Logistics and can be seen on the enclosed plat by Toole Surveying Company, Inc. dated
December 15, 2005.
The property owned by the City of Augusta contains a total of 40.62 acres and is zoned
agricultural. The property of R B W Logistics is zoned HI for Heavy Industrial and is
being used for distribution and storage, and is in compliance with its zoning.
The City of Augusta purchased this 40.62 acres in September of 1992 from the Nixons at
a price of $300,000, or $7,385/acre. This property is mostly rear land with minimal
frontage along the North side of Four-H Club Road. The Eastern boundary of the
property borders property owned by the Nixon family and Norfolk Southern Railroad
separates this parcel from Doug Bernard Parkway. This is level land with a considerable
amount of the property in wetlands, as evidenced by the National Wetland Inventory
Sheet included in this appraisal. It is my opinion, based on comparable sales which are in
my files if needed, that the fee simple value of the entire 40.62 acres, is $8,500/acre for
the buildable land.
HOLLINGSWORTH APPRAISAL COMPANY
REAL ESTATE APPRAISERS AND CONSULTANTS
935 JONES STREET
AUGUSTA, GEORGIA 30901
3
The easement area is located along the site’s front property line in which zoning dictates
a 50’ building setback. The area within this proposed easement currently does not allow
any buildings and a considerable portion of this easement area falls within the wetlands
shown on the enclosed plat. There is also a spur tract from Norfolk Southern Railroad
that enters property owned by R B W Logistics from the City of Augusta property that is
used for ingress / egress to R B W Logistics. A considerable portion, or .18 acres, of this
proposed easement area is currently under easement by the spur tract from Norfolk
Southern Railroad.
As previously mentioned, the buildable land is worth $8,500/acre. However, the
proposed easement area is not buildable land due to setbacks and portions of the property
being under wetlands and a spur tract from Norfolk Southern Railroad. It is my opinion
the fee simple value of the .84 acres, as well as the land under easement, is $3,000/acre
and the easement is worth 50% of that amount, or $1,500/acre.
It is my conclusion that fair compensation for the .84 acre easement is:
ONE THOUSAND TWO HUNDRED SIXTY DOLLARS
($1,260)
(.84 Acre x $1,500/acre = $1,260)
Value estimated in this report assumes that this property has no contamination and is free
from any environmental hazards. It must be emphasized that I am not qualified to
determine these matters and therefore any interested party should make their own
determination.
It is my opinion that this appraisal report conforms to the Uniform Standards of
Professional Appraisal Practices (USPAP) as promulgated by the Appraisal Foundation
and is in compliance with FIRREA guidelines when made a part of my original report.
I also certify that I have no financial interest, either present or contemplated, in the
opinion of value placed on this property. It was not based on a requested minimum
valuation, a specific valuation, or the approval of a loan.
Respectfully submitted,
William E. Hollingsworth, III
Georgia License No. 3288
South Carolina License No. CG3938
WEH/jmj
HOLLINGSWORTH APPRAISAL COMPANY
REAL ESTATE APPRAISERS AND CONSULTANTS
935 JONES STREET
AUGUSTA, GEORGIA 30901
4
CERTIFICATION
The undersigned does hereby certify, except as otherwise noted in this appraisal
report, that to the best of my knowledge and belief:
1. The statements of fact contained in this report are true and correct.
2. I certify that, to the best of my knowledge and belief, the reported analyses,
opinions and conclusions were developed, and this report has been prepared, in
conformity with the requirements of the Code of Professional Ethics and the
Standards of Professional Appraisal Practice of the Georgia Real Estate
Appraisers Board.
3. I have no present or prospective interest in the property that is the subject of this
report, and I have no personal interest or bias with respect to the parties involved.
4. My compensation is not contingent on an action or event resulting from the
analyses, opinions, or conclusions in, or the use of, this report.
5. I have made a personal inspection of the property that is the subject of this report.
6. The appraisal assignment was not based on a requested minimum valuation, a
specific valuation or the approval of a loan
7. I certify that the use of this report is subject to the requirements of the Georgia
Real Estate Appraisers Board relating to review by its duly authorized
representatives.
8. No one provided significant professional assistance to the person signing the
report.
9. As of the date of this report, William E. Hollingsworth, III has completed the
requirements of the continuing education program of the Georgia Real Estate
Appraisers Board.
William E. Hollingsworth, III
HOLLINGSWORTH APPRAISAL COMPANY
REAL ESTATE APPRAISERS AND CONSULTANTS
935 JONES STREET
AUGUSTA, GEORGIA 30901
5
QUALIFICATIONS OF THE APPRAISER
WILLIAM E. HOLLINGSWORTH, III
I. PROFESSIONAL AFFILIATIONS AND ACTIVITIES
Certified General – State of Georgia No. 3288
Certified General – State of South Carolina No. 3938
II. EXPERIENCE
Ten years experience in appraising all types of commercial properties,
including income, industrial, manufacturing, farm and timberland; currently
Vice President of Hollingsworth Appraisal Company.
III. GENERAL EDUCATION
Graduate of Georgia Southern University – General Business 1991
IV. PROFESSIONAL EDUCATION
Georgia Appraiser 75 Hour Registration Course
Uniform Standards of Professional Appraisal Practice
Basic Income Capitalization (Appraisal Institute)
Techniques of Income Property Appraising
General Practices (Appraisal Institute)
V. CLIENTS FOR WHOM I HAVE DONE APPRAISAL WORK
Wachovia Corporation – Atlanta, Jacksonville
Bank of America – Augusta, Atlanta
Regions Bank - Augusta
First Bank – Augusta
Sun Trust Bank – Augusta, Atlanta
Georgia Bank and Trust – Augusta
First National Bank – Augusta
Georgia Power Company – Augusta, Atlanta
Jefferson Energy
Central Electric Power – South Carolina
City of Wrens, Louisville, Georgia
International Paper
Plum Creek Timber Company
County Board of Education for Richmond County
City of Augusta
VI. PAST ASSIGNMENTS
Posey Funeral Home, North Augusta, South Carolina
Martinez Plaza
Bi-Lo, Southgate Shopping Center
Smartway Furniture, Southgate Shopping Center
Numerous Parcels for Georgia Power Right-of-Way
HOLLINGSWORTH APPRAISAL COMPANY
REAL ESTATE APPRAISERS AND CONSULTANTS
935 JONES STREET
AUGUSTA, GEORGIA 30901
6
Menardi Manufacturing Company, Edgefield, South Carolina
Frank Wilson’s Rentals
Newsome Paint & Body
Deans Bridge Auto Center
Proposed Kinsey-Walton Funeral Home
Seven Gables Motel, North Augusta, South Carolina
Crider Poultry, Lincolnton, Georgia
Farmers Hardware, Waynesboro, Georgia
Numerous Properties for Richmond County Board of Education
Regency Mall Movie Theatres, Augusta, Georgia
Proposed Lexus Dealership, Augusta, Georgia
Fairway Ford, Augusta, Georgia
Rader Mazda Mercedes, Augusta, Georgia
Two Proposed Brusters Old Fashioned Ice Cream Parlors
Transitional Center, Augusta, Georgia
Proposed Movie Galleries in Saluda, South Carolina, Walterboro, South
Carolina and Lafayette, Georgia, Bennettsville, South Carolina, Cheraw,
South Carolina
Holiday Inn, Newberry, South Carolina
Aarbour Pool and Patio
Several Doctors Offices
Wade Plantation, Screven County, Georgia
Numerous Tracts of land for International Paper in Several Different
Counties in Georgia and South Carolina
Numerous Tracts of timberland for Plum Creek Timber Company
in Georgia and South Carolina
Engineering Services Committee Meeting
5/8/2006 1:30 PM
Heery International
Department:Clerk of Commission
Caption:Discuss Heery International's work authorization and the
associated dollar amount paid to date. (Requested by
Commissioner Williams) (Referred from April 18
Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
5/8/2006 1:30 PM
Jay's Carwash & Supply
Department:Clerk of Commission
Caption:Presentation by Mr. Joe Jones of Jay's Carwash & Supply
regarding problems at his business due to construction work
on Barton Chapel Road. (Referred from April 18
Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
5/8/2006 1:30 PM
National Drinking Water Week
Department:Utilities
Caption:Proclaim May 7th – 13th as Drinking Water Week.
Background:N/A
Analysis:N/A
Financial Impact:N/A
Alternatives:N/A
Recommendation:N/A
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
IN RECOGNITION OF “DRINKING WATER WEEK”
WHEREAS, water is one of the most basic and essential needs of all people; and our
health, comfort, and standard of life depend on the abundant and safe supply of water;
and
WHEREAS, water greatly influences our everyday lives through its uses in public health,
economic development, power production, agriculture, recreation, and in business and
industries; and
WHEREAS, many dedicated men and women have made significant contributions in
developing, operating, and maintaining our public water systems; and
WHEREAS, Drinking Water Week offers an excellent opportunity to share information on
the quality, quantity, and importance of one of the Earth’s most precious resources.
NOW, THEREFORE, I, Deke Copenhaver, Mayor of the City of Augusta, do hereby
proclaim the week of May 7th- 13th, 2006 as “DRINKING WATER WEEK” in Augusta in
support of efforts to maintain clean and healthy drinking water for all citizens.
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of Augusta,
Georgia to be affixed this day of May 2006.
Engineering Services Committee Meeting
5/8/2006 1:30 PM
Procurement of Auto-Samplers
Department:Engineering
Caption:Authorize the Engineering Department to purchase four
automated water samplers via sole source procurement in
conjunction with a Federal 319(h) Grant awarded to Augusta
Richmond County to track bacterial sources, assess water
quality, and revise pollution abatement plans in the Rocky
and Butler Creek Watersheds.
Background:The March 27, 2002 United States Environmental Protection
Agency (EPA) list of impaired water bodies in Georgia (e.g.
303(d) list) identified Rocky Creek and Butler Creek, which
both flow into the Savannah River downstream from
Augusta, as not supporting their designated use. The
principal pollutant of concern identified in both creeks is
fecal coliform. A total maximum daily load (TMDL)
implementation plan was developed for both streams by the
Central Savannah River Area Regional Development Center
(RDC), which was submitted to the Georgia Environmental
Protection Division (EPD) in September 2001. The TMDL
plans were developed using a limited data set, and the lack of
data needed to identify source(s) of TMDL parameters is
acknowledged therein. A recommendation was made in the
plans that no action be taken without first obtaining
characterization data to define the current state of the fecal
coliform problem. Therefore, identification of fecal coliform
bacterial source(s) in the streams is a critical first step
towards implementation of control measures to improve
stream water quality. Augusta is also proposing to monitor
other pollutants of concern for one year to develop a more
comprehensive water quality database as a prerequisite to
development of effective site specific control measures.
Analysis:To support this study, the EPD included funds in the grant to
purchase four automated water sampling and monitoring
devices. These samplers will permit collection of water
samples during critical, flow-defined periods, such as
immediately following heavy rainfall events, when sampling
personnel may not be available (i.e., on weekends and
holidays, after work hours, etc.). Sampling during these flow-
defined periods is essential to adequately characterize the
stream basins. Because water samples may be collected up to
72 hours before sampling personnel will be able to pick them
up, the auto-sampler must be designed to properly store and
preserve the samples until packaged and shipped to the
laboratory. Proper storage must include keeping samples
locked in a cooled environment at 4° C ±2° C, and
preservation typically includes adjusting the sample pH by
either adding acid or a base to the sample container prior to
sampling. EPA data validation protocol requires that
laboratory results of samples not properly stored or preserved
be classified as unusable. In addition to these requirements,
the auto-samplers must be portable. There are 10 remote
sampling locations in the watersheds, but only four samplers
can be purchased with existing grant funds. Therefore, the
devices will need to be moved periodically. Based on these
requirements, the auto-samplers must meet the following
specifications: 1. Samplers must be portable, easily
transported, and set up at a new location by a minimum of
personnel. 2. Samplers must be able to hold numerous bottles
to allow for different preservatives for different laboratory
analytical methods. 3. Samplers must be refrigerated to keep
samples cool for up to 3 days. 4. Power to the samplers must
be provided by battery and/or solar panels. 5. Electronic
interface with water-quality and stream-depth measuring
instrumentation must be as seamless as possible. Although
there are several firms that manufacture auto-samplers, there
is only one model that meets all of the design specifications
listed above: the Isco, Inc. Avalanche™ Multi-Bottle, Multi-
Function Sampler. This device is cart-mounted for easy
transport, holds up to 14 individual sample bottles in a
refrigerated compartment, and is battery-powered. In
addition, Isco, Inc. has partnered with In-Situ, Inc., a
manufacturer of water-quality and stream-depth measuring
instrumentation that meet project specifications.
Specifications for the Avalanche™ sampler, as well as other
competing units are attached. Conversation with Isco, Inc.
sales representatives in Lincoln, Nebraska, as well as a
search of the firm’s website, indicates that there is only one
agent in Georgia that sells, services, and trains customers on
the Avalanche™: Kazmier & Associates, Inc. in Alpharetta,
Georgia (see attached representative information). The
information contained herein has been presented as
justification for sole source procurement of the specified
equipment from Kazmier & Associates, Inc., in accordance
with Augusta Richmond County Procurement Department
Article 6, Procurement Source Selection Methods and
Contracts Awards, § 1-10-49, Sole Source Procurement.
Attached is documentation, including a memorandum from
the Augusta Environmental Engineer to the Interim
Engineering Director (also reviewed and approved by the
Procurement Director and Asst Finance Director), an
approved Sole-Source Justification form, and technical
documents regarding the specified auto-sampler and other
unacceptable models.
Financial Impact:Funds to purchase the four automated water samplers are
included in the Federal 319(h) grant awarded to Augusta
Richmond County. A total of $54,000 is included in the grant
for purchase and installation of environmental sampling
equipment. The estimated cost of this sole-source
procurement is $49,439.10.
Alternatives:1) Authorize the Engineering Department to puchase the
specified auto-samplers. 2) Do not authorize the Engineering
Department to purchase the specified auto-samplers. This
alternative will negatively impact the department's ability to
conduct the scope of work, as approved by the Georgia
Environmental Protection Division, and may forfeit the grant.
Recommendation:Approved alternative 1.
Funds are
Available in the
Following
Accounts:
220-04-1113
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
5/8/2006 1:30 PM
Resurfacing Roads using County Forces
Department:Public Services Department - Maintenance Division
Caption:Approve list of County roads to resurface, using County
Forces, and funding from SPLOST III (County Forces
Resurfacing).
Background:This Department strives to ensure a safe roadway system,
free of obstructions caused by deterioration. Many of the
roads have suffered numerous potholes and alligator
cracking. Although the holes and cracking have been
repaired, it is essential that the roads be resurfaced to ensure
a safe and effective roadway system for all vehicles
throughout the County.
Analysis:Any corrections required to the base material will be
performed prior to resurfacing.
Financial Impact:The total cost to complete the resurfacing is estimated at
$141,500.00. We anticipate assistance from the GDOT
Asphalt Plant, which will lower the total estimated cost.
Alternatives:1) Approve list of County roads to resurface, using County
Forces, and funding from SPLOST III (County Forces
Resurfacing). 2) Allow the roads to continue to deteriorate.
Recommendation:Alternative #1 - Approve list of County roads to resurface,
using County Forces, and funding from SPLOST III (County
Forces Resurfacing).
Funds are
Available in the
Following
Accounts:
SPLOST III - GL 323041110/JL 296823082 (County Forces
Resurfacing).
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
RESURFACING WORKSHEET
ROADS FOR COUNTY FORCES
SHEET# STREET NAME TERMINI CONDITION DISTRICT WIDTH LENGTH
(MILES)
TONNAGE
1832 AZALEA STREET WALLACE ST.-E.CEDAR ST 21 1 30 0.216 321
1854 SIBLEY STREET LANEY WALKER TO HALL ST 22 1 27 0.126 168
205 CIDER COURT CIDER LANE TO CUL-DE-SAC 21 2 27 0.048 64
1776 SULLIVAN OR MILL ST
LN
MLK JR BLVD-GRAND BLVD 27 2 11 0.100 99
2718 LEE ST WHEELESS RD TO NEW
PAVING
19 2 23 0.057 71
1104 BRAESWOOD COURT WEDGEWOOD DR. TO CUL-
DE-SAC
19 3 27 0.080 107
1090 NORTH LEG COURT NORTH LEG RD TO END OF
PAVING
25 3 27 0.261 349
601 BOB WHITE COURT QUAIL HOLLOW DR. TO CUL-
DE-SAC
17 4 27 0.099 132
626 LEAWOOD DRIVE BUTLER MANOR TO
LEAWOOD CT.
21 4 27 0.053 71
642 VANESSA COURT VANESSA DR. TO CUL-DE-
SAC
21 4 27 0.056 75
676 DEWSBURY COURT DAYTON ST. TO CUL-DE-SAC 17 4 27 0.066 88
678
PART
DAYTON ST CROSSCREEK RD-NEW
SECTION
18 4 28 0.020 28
1887 DAMASCUS RD KENTUCKY AVE-VANDIVERE
RD
18 5 22 0.269 293
875
PART
JENNINGS RD REGENCY BLVD-REAR MALL
ENTRANCE
19 5 21 0.163 170
570 BARKER DR NEW KARLEEN RD-
BLACKMON CT
17 6 27 0.449 600
573 NANCE BLVD CUL DE SAC - DEAD END 17 6 27 0.259 347
574 WOMBLES CT NANCE BLVD-CUL DE SAC 19 6 27 0.154 206
1260 MIDDLETON STREET PLEASANT HOME RD TO
DAVANT ST
23 7 24 0.130 174
1557 FARRAH PLACE ASHLAND DR TO
HENDERSON DRIVE
15 7 27 0.138 185
1295
PART
WOODLAND RD WASHINGTON RD-NEW
PVMT
19 7 30 0.069 103
55
PART
BIG DIPPER CIR BROWN RD-BIG DIPPER CIR 19 8 28 0.141 196
330 WINDY HILL DRIVE FLOYD DR. TO CUL-DE-SAC 16 8 27 0.089 119
502
PART
SOUTHERN RIDGE CT NEWER PVMT-CUL DE SAC 21 8 27 0.058 78
TOTAL 3.101 4044
1/26/06
RESURFACING WORKSHEET
ROADS FOR COUNTY FORCES
TONNAGE
1/26/06
Engineering Services Committee Meeting
5/8/2006 1:30 PM
Revise organization of Utilities Engineering positions to provide a more efficient structure.
Department:Utilities
Caption:Revise organization of Utilities Engineering positions to
provide a more efficient structure.
Background:Augusta Utilities is currently in a substantial capital
improvement phase. In addition to the substantial system
improvements, there are many smaller projects that require
analysis and design work. These projects typically require
some surveying, design and drafting work. Because of the
age of Augusta’s infrastructure, these projects are abundant
and often require immediate attention. The projects often
require in-depth analysis than cannot be provided in the field,
however they are often not of sufficient size to effectively
utilize contract analysis. In addition, Utilities is beginning to
internally utilize the formal modeling analysis tools for
capacity analysis in the distribution and collection systems,
and is formally tracking several large environmental projects
that will affect water resources in the Savannah Basin in the
future. Each of these projects requires specialized skills and
individuals dedicated to long-term, full-time commitments.
AUD currently has nine (9) Civil Engineer I positions
budgeted. Three of those positions are filled. The lack of
differentiation in the Engineering job requirements leaves
little room for varying levels of skill and specialty. In
addition, the lack of differentiation makes retention difficult
due to lack of career options.
Analysis:Utilities Engineering proposes to add one (1) Civil Engineer I
and reorganize the remaining nine Civil Engineer I positions
into two (2) Pre-Construction Engineers, three (3) Civil
Engineers I, two (2) Civil Engineers II, and two (2) Civil
Engineers III. The positions would be separated by: 1. formal
education, 2. years of experience, 3. professional
certification. The Civil Engineer III position would be a
grade 48, the Civil Engineer II position would be a grade 50,
the Civil Engineer I would remain a 52, and the Pre-
Construction Engineer would be a grade 54. In addition, the
Engineering Service Manager would be adjusted to a grade
56. All of the positions were derived by duplicating
requirements of Utilities Engineering and Augusta
Engineering Department specifications. The proposed job
requirement sheets are also attached. A table showing the
proposed organization in a tabular format is also attached.
Financial Impact:Revising the number of positions to varying salary grades
would result in a cost-savings. If all positions were filled at
their proposed salary grades versus their current salary
grades, a cost-savings of approximately $28,000 per year in
salary and fringe benefits would be realized.
Alternatives:Do not approve the Utilities Engineering proposed
reorganization.
Recommendation:We recommend revising the organization of Utilities
Engineering positions to provide a more efficient structure.
Funds are
Available in the
Following
Accounts:
No additional funds are required for this action.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
JOB TITLE: Pre-Construction Engineer
DEPARTMENT: Utilities
SALARY: $51,737.15 Annually
MINIMUM QUALIFICATIONS:
BA/BS in a related occupational field of study is required. Five or more years in a
similar position or sufficient experience to perform the principal duties and
responsibilities of the position. Possess or have ability to obtain Professional
Engineer (P.E.) certification within 12 months of obtaining position. Possess or have
ability to obtain a valid state operator/driver’s license for the type vehicle or
equipment operated. Considerable knowledge of principles and theories of civil
engineering, water and sanitary sewer materials and construction, survey and
design principles and practices, construction estimating, and backflow prevention
and installation. Proficiency in administering construction contracts and
supervision. Mastery of using personal computers and drafting and surveying
instruments. Good communication skills, both oral and written. Demonstrated
ability to work independently. Familiarity with the departmental policies and
procedures, and applicable laws and regulations. May supervise and/or train
designated subordinate personnel.
MAJOR DUTIES:
Coordinate and evaluate activities, projects, and staff. Administer engineering
contracts. Review consulting engineering plans, specifications, and review and
recommend engineering contracts. Design and develop plans, specifications, and
cost estimates. Ability to run a survey instrument and direct the collection of field
data. Provide administrative assistance, maintain status reports and file on
projects, and prepare bid packages. Resolve construction problems and
conflicts. Conduct and attends meetings. Provide technical guidance and serve as a
resource to subordinate personnel. Assists in budgeting and long-range planning.
JOB TITLE: Civil Engineer I
DEPARTMENT: Utilities
SALARY: $46,692.77 Annually
MINIMUM QUALIFICATIONS:
BA/BS in a related occupational field of study is required. Five or more years in a
similar position or sufficient experience to perform the principal duties and
responsibilities of the position. Possess or have ability to obtain Engineer in
Training (E.I.T.) Certificate within twelve (12) months of obtaining position. Possess
or have ability to obtain a valid state operator/driver’s license for the type vehicle or
equipment operated. Considerable knowledge of principles and theories of civil
engineering, water and sanitary sewer materials and construction, survey and
design principles and practices, construction estimating, and backflow prevention
and installation. Proficiency in administering construction contracts and
supervision. Mastery of using personal computers and drafting and surveying
instruments. Good communication skills, both oral and written. Demonstrated
ability to work independently. Familiarity with the departmental policies and
procedures, and applicable laws and regulations. May supervise and/or train
designated subordinate personnel.
MAJOR DUTIES:
Coordinate and evaluate activities, projects, and staff. Administer engineering
contracts. Review consulting engineering plans, specifications, and review and
recommend engineering contracts. Design and develop plans, specifications, and
cost estimates. Provide administrative assistance, maintain status reports and file on
projects, and prepare bid packages. Resolve construction problems and conflicts.
Conduct and attends meetings. Provide technical guidance and serve as a resource
to subordinate personnel.
JOB TITLE: Civil Engineer II
DEPARTMENT: Utilities
SALARY: $39,506.00 Annually
MINIMUM QUALIFICATIONS:
Some college or technical school and strong math skills are required, or five or more
years in a similar position or sufficient experience to perform the principal duties
and responsibilities of the position. Should be preparing for Engineer in Training
(E.I.T.) Certificate. Possess or have ability to obtain a valid state operator/driver’s
license for the type vehicle or equipment operated. Considerable knowledge of
principles and theories of civil engineering, water and sanitary sewer materials and
construction, survey and design principles and practices, construction estimating,
and backflow prevention and installation. Proficiency in administering construction
contracts and supervision. Familiarity with personal computers and drafting and
surveying instruments. Good communication skills, both oral and written.
Demonstrated ability to work independently and under guidance of departmental
team leaders. Familiarity with the departmental policies and procedures, and
applicable laws and regulations.
MAJOR DUTIES:
Coordinate and evaluate activities and projects. Assists engineering data collection
and analysis. Review consulting engineering plans, specifications, and review and
recommend engineering contracts. Design and develop plans, specifications, and
cost estimates under the direction of the Engineering Service Manager. Provide
administrative assistance, maintain status reports and file on projects, and prepare
bid packages under the direction of the Engineering Service Manager. Resolve
construction problems and conflicts. Attends meetings as a technical resource.
Provide technical guidance and serve as a resource to subordinate and adjacent
personnel.
JOB TITLE: Civil Engineer III
DEPARTMENT: Utilities
SALARY: $35,654.58.00 Annually
MINIMUM QUALIFICATIONS:
High School diploma and strong math skills are required. Two or more years in a
similar position or sufficient experience to perform the principal duties and
responsibilities of the position. Should begin process of obtaining Engineer in
Training (E.I.T.) Certificate. Possess or have ability to obtain a valid state
operator/driver’s license for the type vehicle or equipment operated. Knowledge of
principles and theories of civil engineering, water and sanitary sewer materials and
construction, survey and construction estimating, and backflow prevention and
installation. Proficiency in administering construction contracts and supervision.
Familiarity using personal computers and drafting and surveying instruments.
Good communication skills, both oral and written. Demonstrated ability to work
independently and as part of a team. Familiarity with the departmental policies and
procedures, and applicable laws and regulations.
MAJOR DUTIES:
Coordinate and evaluate activities and projects. Assists engineering data collection
and analysis. Review consulting engineering plans, specifications, and review and
recommend engineering contracts. Design and develop plans, specifications, and
cost estimates under the direction of the Engineering Service Manager. Provide
administrative assistance, maintain status reports and file on projects, and prepare
bid packages. Resolve construction problems and conflicts. Attends meetings as a
technical resource. Provide technical guidance and serve as a resource to personnel.
Current Organization
Position
Pay
Grade Quantity Unit Cost
Fringe
(35%) Cost
Engineering Service Manager 54 1 51,737.15 18,108.00 69845.15
Civil Engineer I 52 9 46,692.77 16,342.47 567317.16
SUM=> 637162.31
Proposed Organization
Position
Pay
Grade Quantity Unit Cost
Fringe
(35%) Cost
Engineering Service Manager 56 1 57,326.48 20,064.27 77390.75
Pre-Construction Engineer 54 2 51,737.15 18,108.00 139690.31
Civil Engineer I 52 3 46,692.77 16,342.47 189105.72
Civil Engineer II 50 2 39,506.46 13,827.26 106667.44
Civil Engineer III 48 2 35,654.58 12,479.10 96267.37
SUM=> 609121.59
Cost Savings Per Year 28040.72
Engineering Services Committee Meeting
5/8/2006 1:30 PM
Solid Waste - Information on Solid Waste Collections Contract
Department:Solid Waste
Caption:Receive as information an update on the solid waste
collections contract.
Background:The Solid Waste Department initiated a new contract with
three solid waste collection contractors to service the existing
53,896 carts currently serviced by the program. Through a
series of workshops, committee meetings, commission
meetings and approvals, many decisions were made. The
commission approved a series of changes to the current
contract. Since contract negotiations lasted until late
December, and the previous contract ended December 31,
2005, many of the contract changes have not gone into effect.
The Solid Waste Department has been phasing in minor
changes. At this time, major changes need to be
implemented.
Analysis:At this time, Augusta is preparing to roll out a series of
changes which were approved by commission. These
changes will go into effect on or about June 1, 2006. These
changes include but are not limited too; 1. Changing the
downtown business district from three times per week
service to twice per week service. 2. Adding the newly
approved service areas. 3. Amending the haulers service
areas. 4. Amending service days to meet contract
requirements. 5. Implementing the new holiday schedule,
starting on Memorial Day. 6. Only collecting 2 tires from
residences. 7. Requiring kraft bags for yard waste. Please
take note that these changes will impact 100% of our
customer base at some point. The Solid Waste Department
has been working to educate the customers of these changes
through customer interaction and limited media resources. It
is suggested that we utilize a variety of media sources to get
the word out of these changes. This will limit the number of
phone calls and customer confusion.
Financial Impact:None
Alternatives:N/A
Recommendation:N/A
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
5/8/2006 1:30 PM
Abandonment - Timms Lane
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to abandon Timms Lane.
Background:The United House of Prayer has proposed to construct a
home for senior citizens on property which adjoins property
known as Timms Lane. In order for the United House of
Prayer to construct such home, Timms Lane needs to be
abandon and the adjoining property owners have the right to
acquire the property. A public hearing was held on April 10,
2006 regarding the abandonment and no objections were
made. The property has been appraised for $700.00.
Analysis:All properties adjoining the portion of Timms Lane for which
abandonment is sought to have access to other streets and
will not be landlocked.
Financial Impact:None.
Alternatives:Either approve or deny the motion to abandon a portion of
Timms Lane.
Recommendation:Approve the motion to abandon a portion of Timms Lane,
beginning at its intersection with Forest Street and running
approximately 165 feet perpendicular to Forest Street.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission