HomeMy WebLinkAbout2006-04-10-Meeting Agenda
Engineering Services Committee
Meeting
Committee Room- 4/10/2006- 3:00 PM
ENGINEERING SERVICES
1. Motion to authorize the purchase and acceptance of
property located off of Bennock Mill Road in connection
with the 80500 Spirit Creek Collection System and Force
Main Project.
Attachments
2. Report from staff regarding the funding for a
maintenance agreement for the Augusta Canal. (Referred
from March 13 Engineering Services)
Attachments
3. Motion to authorize condemnation of a portion of
Property # 139-0-231-00-0 3522 Barker Drive, which is
owned by Derrick McClusky for 4,171 Sq. Feet for a
Permanent Easement and 4,171 Sq. Feet for a Temporary
Easement. AUD Project: Horsepen Sanitary Sewer,
Phase 2A.
Attachments
4. Motion to authorize condemnation of a portion of
Property # 139-0-245-00-0 3102 Blackmon Court, which
is owned by Emma Lou Phelps for 4,619 Sq. Feet for a
Permanent Easement and 4,666 Sq. Feet for a Temporary
Easement. AUD Project: Horsepen Sanitary Sewer,
Phase 2A.
Attachments
5. Motion to authorize condemnation of a portion of
Property # 111-0-015-00-0 3108 Mike Padgett Hwy and
#111-0-017-00-0 3110 Mike Padgett Hwy, which is
owned by William A. N. Sweat and Frankie A. Sweat for
1,276.928 Sq. Feet for a Permanent Easement and
975.061 Sq. Feet for a Temporary Easement of # 111-0-
015-00-0 3108 Mike Padgett Hwy and 1,479.574 Sq.
Feet for a Permanent Easement and 1,104.526 Sq. Feet
Attachments
www.augustaga.gov
for a Temporary Easement of #111-0-017-00-0 3110
Mike Padgett Hwy. AUD Project: Horsepen Sanitary
Sewer, Phase 2A.
6. Motion to approve and accept Agreement with Acsential,
Inc. for Corporate Communications Plan for Augusta
Utilities Department.
Attachments
7. Presentation by Mr. Joe Jones of Jay's Carwash &
Supply regarding problems at his business due to
construction work on Barton Chapel Road.
Attachments
8. Presentation by Ms. Lola Waltower regarding a sewer tie
in to her home.
Attachments
9. Approve Award of Construction Contract to Blair
Construction, Inc. in the amount of $427,123.51 to be
funded from the project construction account for Paving
Dirt Roads Phase VIII, (Contract I: Whisnant Drive and
Hauchman Hill Road) CPB # 323-04- 200823808 as
requested by the Engineering Department, subject to
receipt of signed contracts and proper bonds.
Attachments
10. Approve the creation of a top ten list of road and
drainage projects for the purposes of tracking and regular
status reporting on major work in the city. (Requested by
Commissioner Cheek)
Attachments
11. Approve CPB# 323-04-200823591 change order number
three in the amount of $53,868.00 with Beam’s
Contracting, Inc. for the Traffic Engineering Phase II,
North Leg & Gordon Highway Project to be funded from
the Project Contigency Account as requested by the
Engineering Department.
Attachments
12. Reauthorize and reappoint the Water Way (Hydrilla)
Sub-Committee. (Requested by Commissioner Cheek)
Attachments
Engineering Services Committee Meeting
4/10/2006 3:00 PM
1115 Bennock Mill Road
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize the purchase and acceptance of property
located off of Bennock Mill Road in connection with the
80500 Spirit Creek Collection System and Force Main
Project.
Background:In connection with the 80500 Spirit Creek Collection System
and Force Main Project, Augusta Utilities Department needs
to acquire 804 Square Feet (0.02 acre), more or less, from
Emily J. Purvis, as owner.
Analysis:The property is necessary for the project.
Financial Impact:Owner has agreed to sell the property at issue to Augusta,
Georgia for $282.00 and the funds will come from the project
budget.
Alternatives:Approve or deny the motion for conveyance and acceptance
of property located off of Bennock Mill Road.
Recommendation:Approve the motion for conveyance and acceptance of
property located off of Bennock Mill Road.
Funds are
Available in the
Following
Accounts:
G/L: 510043420-5411120 J/L: 80280500-5411120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
4/10/2006 3:00 PM
Augusta Canal Maint. Agreement
Department:Clerk of Commission
Caption:Report from staff regarding the funding for a maintenance
agreement for the Augusta Canal. (Referred from March 13
Engineering Services)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
4/10/2006 3:00 PM
Condemnation - Derrick McCluskey
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property #
139-0-231-00-0 3522 Barker Drive, which is owned by
Derrick McClusky for 4,171 Sq. Feet for a Permanent
Easement and 4,171 Sq. Feet for a Temporary Easement.
AUD Project: Horsepen Sanitary Sewer, Phase 2A.
Background:The appraised value of the easement is $1,147.00. In order to
timely acquire access, condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 510043420-5411120 J/L 80250202-5411120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
4/10/2006 3:00 PM
Condemnation - Emma Lou Phelps
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property #
139-0-245-00-0 3102 Blackmon Court, which is owned by
Emma Lou Phelps for 4,619 Sq. Feet for a Permanent
Easement and 4,666 Sq. Feet for a Temporary Easement.
AUD Project: Horsepen Sanitary Sewer, Phase 2A.
Background:The appraised value of the easement is $1,272.00. In order to
timely acquire access, condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 510043420-5411120 J/L 80250202-5411120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
4/10/2006 3:00 PM
Condemnation - William A. N. Sweat and Frankie A. Sweat
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property #
111-0-015-00-0 3108 Mike Padgett Hwy and #111-0-017-00-
0 3110 Mike Padgett Hwy, which is owned by William A. N.
Sweat and Frankie A. Sweat for 1,276.928 Sq. Feet for a
Permanent Easement and 975.061 Sq. Feet for a Temporary
Easement of # 111-0-015-00-0 3108 Mike Padgett Hwy and
1,479.574 Sq. Feet for a Permanent Easement and 1,104.526
Sq. Feet for a Temporary Easement of #111-0-017-00-0 3110
Mike Padgett Hwy. AUD Project: Horsepen Sanitary Sewer,
Phase 2A.
Background:The appraised value of the easement is $1,104.00 for # 111-
0-015-00-0 3108 Mike Padgett Hwy and $1,276.00 for #111-
0-017-00-0 3110 Mike Padgett Hwy, for a total of $2,380.00.
In order to timely acquire access, condemnation will be
necessary.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 510043420-5411120 J/L 80250202-5411120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
4/10/2006 3:00 PM
Corporate Communications Plan for Augusta Utilities Department
Department:Utilities Department
Caption:Motion to approve and accept Agreement with Acsential,
Inc. for Corporate Communications Plan for Augusta
Utilities Department.
Background:On February 22, 2006, the Commission approved the
recommended bid award for Corporate Communication Plan,
RFQ# 06-016, to Acsential, Inc. and authorized the Augusta
Utilities Department, the Administrator, and the Attorney to
negotiate a final contract with Acsential subject to approval
by the Commission. AUD met with Acsential and Acsential
agreed to the same contract form and language used in our
prior contract for the same services provided by another firm.
The form and language of the prior contract have been
approved previously by the Administrator and Attorney.
Analysis:Approving this contract will allow work to proceed on
several communications projects.
Financial Impact:Acsential will work on various projects including the
production of the AUD Newsletter. Each project will be
based on the amount set forth in the contract. The total
amount for the contract is $68,012.00
Alternatives:1. Approve the contract with Acsential, Inc. as presented. 2.
Do not approve contract.
Recommendation:Approve and accept the Agreement with Acsential, Inc. for
the Corporate Communication Plan for Augusta Utilities
Department in the amount of $68,012.00.
Funds are
Available in the
Following
Accounts:506043110-5233112 and 506043120-5233112
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
4/10/2006 3:00 PM
Jay's Carwash & Supply
Department:Clerk of Commission
Caption:Presentation by Mr. Joe Jones of Jay's Carwash & Supply
regarding problems at his business due to construction work
on Barton Chapel Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
4/10/2006 3:00 PM
Lola Waltower
Department:Clerk of Commission
Caption:Presentation by Ms. Lola Waltower regarding a sewer tie in
to her home.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
4/10/2006 3:00 PM
Paving Various Rds Phase VIII (Contract I)
Department:Abie L. Ladson, P.E., Interim Director Engineering
Department
Caption:Approve Award of Construction Contract to Blair
Construction, Inc. in the amount of $427,123.51 to be funded
from the project construction account for Paving Dirt Roads
Phase VIII, (Contract I: Whisnant Drive and Hauchman Hill
Road) CPB # 323-04- 200823808 as requested by the
Engineering Department, subject to receipt of signed
contracts and proper bonds.
Background:Whisnant Drive and Hauchman Hill Road are among the list
of roads in the Paving Dirt Roads Program that is funded
through Phase VI of the 1% Sales Tax. This project will
consist of improving drainage and paving the existing dirt
roads. The contract time is 180 calendar days
Analysis:Bids were received on March 16, 2006 with Blair
Construction, Inc. being the low bidder. Bid results are as
follow: CONTRACTOR BID 1. Blair Construction, Inc
$427,123.51 2. APAC-Southeast, Inc $534,820.60 3. MaBus
Brothers Construction $692,808.85 Blair Construction will
be using the following DBE subcontractors. DBE
SUBCONTRACTORS AMOUNT 1. B/E Electrical
Contractors $8,075.00 2. Southern Utility Supply $20,200.00
3. Tucker Grading & Hauling $26,755.00 TOTAL:
$55,030.00 DBE%: 12.88%
Financial Impact:Funds are available in the project construction account.
Alternatives:1) Approve Award of Construction Contract to Blair
Construction, Inc. in the amount of $427,123.51 to be funded
from the project construction account for Paving Dirt Roads
Phase VIII, (Contract I: Whisnant Drive and Hauchman Hill
Road) CPB # 323-04- 200823808 as requested by the
Engineering Department, subject to receipt of signed
contracts and proper bonds. 2) Do not approve and not
construct project.
Recommendation:Approve Alternative Number One
Funds are
Available in the
Following
Accounts:
323-04-200823808/5415414110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
4/10/2006 3:00 PM
Road and Drainage Projects List
Department:Clerk of Commission
Caption:Approve the creation of a top ten list of road and drainage
projects for the purposes of tracking and regular status
reporting on major work in the city. (Requested by
Commissioner Cheek)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
4/10/2006 3:00 PM
Traffic Engineering Phase II (Revised)
Department:Abie L. Ladson, P.E., Interim Director Engineering
Department
Caption:Approve CPB# 323-04-200823591 change order number
three in the amount of $53,868.00 with Beam’s Contracting,
Inc. for the Traffic Engineering Phase II, North Leg &
Gordon Highway Project to be funded from the Project
Contigency Account as requested by the Engineering
Department.
Background:This project consists of safety and operational improvements
at the following locations throughout Augusta: Wheeler Road
at Augusta West Parkway, Windsor Spring Road at
Lincolnton Parkway, North Leg Road at Gordon Highway,
and Ruby Drive at Richmond Hill Road. All areas have been
completed except North leg at Gordon Highway.
Analysis:During construction, it was discovered that the existing
drainage system will not be adequate for the current storm
discharge. It is the Engineering Department recommendation
to replace selected storm drainage structures as required, and
to re-route approximately 50% of the existing stormwater to
Rocky Creek Tributary. Unsuitable soil was also discovered
during construction, which requires an additional 18-inch
thick of aggregates (rocks). This is required to stabilize the
subgrade for the proposed roadway improvements.
Financial Impact:Funds for $53,868.00 are available in the project Contigency
Account.
Alternatives:1)Approve CPB# 323-04-200823591 change order number
three in the amount of $53,868.00 with Beam’s Contracting,
Inc. for the Traffic Engineering Phase II, North Leg &
Gordon Highway Project to be funded from the Project
Contigency Account as requested by the Engineering
Department. 2)Do not approve, and discontinue the project.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
324041110-6011110 202824020-6011110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
4/10/2006 3:00 PM
Water Way (Hydrilla) Sub-Committee
Department:Clerk of Commission
Caption:Reauthorize and reappoint the Water Way (Hydrilla) Sub-
Committee. (Requested by Commissioner Cheek)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission