HomeMy WebLinkAbout2006-03-13-Meeting Agenda
Engineering Services Committee
Meeting
Committee Room- 3/13/2006- 3:00 PM
ENGINEERING SERVICES
1. Motion to approve setting the date and time for the
Public Hearing on abandonment of Timms Lane.
Attachments
2. Approve an Option for Right-of-Way between Carolyn
C. Baggott, Jean C. Beall and Mary C. Havron as
owners, and Augusta, Georgia, as optionee, for the
acquisition of 0.17 acres in connection with the St.
Sebastian Way Project.,
Attachments
3. Approve an Option for Right-of-Way between Carolyn
C. Baggott, Jean C. Beall and Mary C. Havron as
owners, and Augusta, Georgia, as optionee, in
connection with the St. Sebastian Way Project.
Attachments
4. Request approval and acceptance of two (2)
Encroachment Agreements with Atlanta Gas Light
Company for the Spirit Creek Force Main project.
Attachments
5. Discuss maintenance agreement between the Canal
Authority and the City for the Augusta Canal.
(Requested by Commissioner Cheek)
Attachments
6. Approve award of construction contract in the amount of
$4,135,310.00 to Chandler Construction for the Belair
Hills Sanitary Sewer Collection System. Bid item #06-
097.
Attachments
7. Approve award of construction contract in the amount of
$1,499,806.20 to Eagle Utility for the Upper Butler
Sewer Extension Project. Bid Item: #06-095
Attachments
www.augustaga.gov
8. Request approval and acceptance of the Comcast Lease
Agreement.
Attachments
9. Motion to authorize condemnation of a portion of
Property #140-0-758-00-0 4342 Creekview Dr, which is
owned by Anthony Dennis for 375 sq. ft. of temporary
easement area. Public Works Project: Pinnacle Place
Subdivision Erosion & Drainage Improvement Project.
Attachments
10. Motion to authorize condemnation of a portion of
Property #012-0-018-01-0 2901 Washington Rd, which
is owned by SunTrust Bank Augusta N.A. for 1,400.46
sq. ft. of right-of-way and 3,286.47 sq. ft. of temporary
easement area. Public Works Project: Washington Road
Intersection Improvements Project.
Attachments
11. Request approval and acceptance of an exchange of
easements with Gregory and Judith Harshfield on
Ashland Drive.
Attachments
12. Discuss funding options for the James Brown Statue
Base.
Attachments
13. Approve change order number one to contract for Bid
Item 01-145 in an amount not to exceed $23,000 ($5,750
per semi-annual event) for four semi-annual groundwater
assessments at the new phase III cell, as required by
EPD.
Attachments
14. Request approval and acceptance of the attached
Easement Deed from Norfolk Southern.
Attachments
Engineering Services Committee Meeting
3/13/2006 3:00 PM
Abandonment - Timms Lane (Public Hearing)
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to approve setting the date and time for the Public
Hearing on abandonment of Timms Lane.
Background:A proposal for the abandonment of Timms Lane located
between parcels 059-1-417-00-0 and 059-1-418-00-0 to be
abandoned as surplus property came before the Engineering
Services Committee on January 30, 2006, which in turn
recommended to the full Commission that such roadway be
abandoned. The Commission approved such abandonment on
February 8, 2006 and notice of the abandonment will be
published as required by law. As further required, a public
hearing is to be held to hear any objections to said
abandonment.
Analysis:The hearing is necessary prior to the abandonment of said
roadway.
Financial Impact:None.
Alternatives:Not to proceed with the abandonment.
Recommendation:Set date and time to conduct the public hearing to determine
if there is any objection to the abandonment. A request is
being made for the Public Hearing to be held on April 10th at
10:00 A.M. in room 802.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
3/13/2006 3:00 PM
Acquisition of Right-of-Way and Easement - Carolyn C. Baggott, Jean C. Beall and Mary C.
Havron
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Approve an Option for Right-of-Way between Carolyn C.
Baggott, Jean C. Beall and Mary C. Havron as owners, and
Augusta, Georgia, as optionee, for the acquisition of 0.17
acres in connection with the St. Sebastian Way Project.,
Background:The property owners have agreed to convey 0.17 acres in fee
simple to Augusta, Georgia. The property to be conveyed is
the remnant of a larger tract of land which is being acquired
in connection with the St. Sebastian project. The sales price
is $5,000.
Analysis:The purchase of the referenced property is necessary for the
improvements, which are a necessary part of project.
Financial Impact:The costs necessary for this purchase will be covered under
the project budget. The County will advance the necessary
funds for the purchase and the Georgia Department of
Transportation will reimburse the funds advanced by
Augusta, Georgia after acquisition of the property.
Alternatives:Deny the motion to approve the purchase of the referenced
property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are
Available in the
Following
Accounts:
G/L: 324041110-5411120 J/L: 202824003-5411120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
3/13/2006 3:00 PM
Acquisition of Right-of-Way and Easement - Carolyn C. Baggott, Jean C. Beall and Mary C.
Havron
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Approve an Option for Right-of-Way between Carolyn C.
Baggott, Jean C. Beall and Mary C. Havron as owners, and
Augusta, Georgia, as optionee, in connection with the St.
Sebastian Way Project.
Background:The property owners have agreed to convey a right-of-way
and easement consisting of 0.232 acres (10,098.24 sq. ft.) in
fee and 0.049 acres (2,154.84 sq. ft) of permanent
construction and maintenance easement. The property is
located at 1436 Reynolds Street and the purchase price is
$249,030.00.
Analysis:The purchase of the referenced right-of-way and easement is
necessary for the improvements, which are a necessary part
of project.
Financial Impact:The costs necessary for this purchase will be covered under
the project budget. The County will advance the necessary
funds for the purchase and the Georgia Department of
Transportation will reimburse the funds advanced by
Augusta, Georgia after acquisition of the property.
Alternatives:Deny the motion to approve the purchase of the referenced
right-of-way and easement.
Recommendation:Approve the motion to purchase the referenced right-of-way
and easement.
Funds are
Available in the
Following
G/L: 324041110-5411120 J/L: 202824003-5411120
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
3/13/2006 3:00 PM
Atlanta Gas Light Encroachment Agreements
Department:Augusta Utilities Department, Max Hicks Director
Caption:Request approval and acceptance of two (2) Encroachment
Agreements with Atlanta Gas Light Company for the Spirit
Creek Force Main project.
Background:The Atlanta Gas Light Company (AGL) is the owner of two
easements that AUD will need to cross, in order to complete
the Spirit Creek Force Main. AGL has agreed for AUD to
cross its pipelines.
Analysis:These are the standard encroachment agreements used by
AGL.
Financial Impact:None.
Alternatives:Do not approve and accept the encroachment agreements and
risk impeding the completion of the project.
Recommendation:Approve and accept the encroachment agreements.
Funds are
Available in the
Following
Accounts:
J/L 80280500-5411120 G/L 510043420-5411120
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
3/13/2006 3:00 PM
Augusta Canal Maintenance Agreement
Department:Clerk of Commission
Caption:Discuss maintenance agreement between the Canal Authority
and the City for the Augusta Canal. (Requested by
Commissioner Cheek)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
3/13/2006 3:00 PM
Award construction contract for AUD bond project # 50130, Belair Hills Sanitary Sewer
Collection System
Department:
Caption:Approve award of construction contract in the amount of
$4,135,310.00 to Chandler Construction for the Belair Hills
Sanitary Sewer Collection System. Bid item #06-097.
Background:The Butler Creek-Belair Hills Subdivision Sanitary Sewer
Collection System project is located north of Powell Road,
west of Gordon Highway and south of Belair Road, in
Richmond County, Georgia. The project will install 34,000
linear feet of sanitary line for the 300 acres of area. The
sewer main will be constructed through a wetland area,
impacting approximately 1.61 acres of jurisdictional
wetlands.
Analysis:Chandler Construction, Inc. submitted an acceptable
qualifications package and was the lowest qualified bidder.
The AUD engineering staff met with WR Toole, Inc., the
design engineer for the project, and recommended award to
this contractor.
Financial Impact:The bid submitted for this project was $4,135,310.00. These
funds are available from account 510043420-
5425210/80150130-5425210.
Alternatives:1. Reject all bids, which would delay the project and
construction of the sewer collector system. 2. Award the
contract to Chandler Construction.
Recommendation:It is recommended to award the construction contract to
Chandler Contruction in the amount of $4,135,310.00
Funds are
Available in the
Following
Accounts:
510043420-5425210/80150130-5425210
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
3/13/2006 3:00 PM
Award of Upper Butler Sewer Extension Project
Department:Augusta Utilities Department
Caption:Approve award of construction contract in the amount of
$1,499,806.20 to Eagle Utility for the Upper Butler Sewer
Extension Project. Bid Item: #06-095
Background:The Sewer System Improvements, Upper Butler Creek
Extension Project extends the sanitary sewer for the Upper
Butler Basin. This trunk line will serve approximately 1,000
acres north of Gordon Highway and south of Butler Creek.
Included in this area are the Willhaven and Belair Hills
neighborhoods.
Analysis:Eagle Utility,Inc. submitted an acceptable qualifications
package and was the lowest qualified bidder. The AUD
engineering staff met with James G. Swift and Associates,
the design engineer on the project, and recommended award
to this contractor.
Financial Impact:$1,499,806.20 is available from the Renewal and Extension
account. 507043420-5425210 / 80250128-5425210
Alternatives:1. Reject all bids, which would delay the project and impair
water distribution in the Upper Butler Basin part of the water
system. 2. Award the contract to Eagle Utility.
Recommendation:It is recommended to award the construction contract to
Eagle Utility in the amount of $1,499,806.2 for installation of
the Upper Butler Sewer Extension Project.
Funds are
Available in the
Following
Accounts:
507043420-5425210 / 80250128-5425210
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
3/13/2006 3:00 PM
Comcast Lease Agreement
Department:Augusta Utilities Department, Max Hicks Director
Caption:Request approval and acceptance of the Comcast Lease
Agreement.
Background:Comcast has an equipment building on the AUD 3M Gallon
elevated water tank site located at 1711 Brown Road. A new
lease has been negotiated with Comcast for this building
location.
Analysis:This new lease sets out the understanding between Comcast
and AUD, and will help avoid misunderstandings.
Financial Impact:Income of $2400 per year to AUD.
Alternatives:Do not approve and accept the lease agreement and request
that Comcast remove its building from the site.
Recommendation:Approve and accept the lease agreement.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
3/13/2006 3:00 PM
Condemnation - Anthony Dennis
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property
#140-0-758-00-0 4342 Creekview Dr, which is owned by
Anthony Dennis for 375 sq. ft. of temporary easement area.
Public Works Project: Pinnacle Place Subdivision Erosion &
Drainage Improvement Project.
Background:The appraised value of the right-of-way and easement is
$39.00. The subject property owner is not willing or
interested in participating in this project. In order to timely
acquire access, condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement
area.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
3/13/2006 3:00 PM
Condemnation - SunTrust Bank Augusta N.A.
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property
#012-0-018-01-0 2901 Washington Rd, which is owned by
SunTrust Bank Augusta N.A. for 1,400.46 sq. ft. of right-of-
way and 3,286.47 sq. ft. of temporary easement area. Public
Works Project: Washington Road Intersection Improvements
Project.
Background:The appraised value of the right-of-way and easement is
$21,617.00, plus $278.00 for a sign. The subject property
owner made a counter offer of $39,730.00, which is
$18,113.00 above the appraised amount. In order to timely
acquire access, condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement
area.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
3/13/2006 3:00 PM
Exchange of Easements with Gregory and Judith Harshfield
Department:Augusta Utilities Department, Max Hicks Director
Caption:Request approval and acceptance of an exchange of
easements with Gregory and Judith Harshfield on Ashland
Drive.
Background:During construction of the Stratford Drive Sanitary Sewer, in
1978, the alignment of the sewer line was changed from that
shown in the plans and acquired easement. An easement over
the actual location of the line was not obtained.
Analysis:Mr. and Mrs. Harshfield wish to grant Augusta an easement
of the actual sanitary sewer line in exchange for Augusta
abandoning the original easement back to them. This is set
forth in the Easement Deed from the Harshfields. Having an
easement over the actual location of the line recorded and
noted in Augusta's system would help greatly in being able to
locate and maintain the line, when needed.
Financial Impact:None.
Alternatives:Do not approve and accept the easement deed and leave a
portion of the sanitary sewer unprotected by an easement.
Recommendation:Approve and accept the easement deed.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
3/13/2006 3:00 PM
James Brown Statue Base Funding
Department:Clerk of Commission
Caption:Discuss funding options for the James Brown Statue Base.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
3/13/2006 3:00 PM
Landfill Groundwater and Surface Water Monitoring
Department:Solid Waste
Caption:Approve change order number one to contract for Bid Item
01-145 in an amount not to exceed $23,000 ($5,750 per
semi-annual event) for four semi-annual groundwater
assessments at the new phase III cell, as required by EPD.
Background:Georgia EPD Rules presented in Chapter 391-3-4-14, and
Terms & Conditions of the landfill operating permit require
Augusta-Richmond County to assess groundwater quality at
the landfill on a semi-annual basis. Assessment includes
sampling; laboratory analyses; data validation, compilation,
tabulation, mapping, and interpretation, and; technical report
preparation and submittal to the EPD. The Phase III landfill
cell groundwater monitoring well network will consist of 11
wells and two surface water monitoring stations.
Analysis:Landfill groundwater quality assessment is an on-going
compliance requirement. The existing contract with EMA to
conduct monitoring at landfill cells IIA, B, and C, was
executed on March 27, 2002 for three years with an option
for two additional years. EMA has provided the subject
services for the last four years, has conducted all field
activities in compliance with state and federal requirements,
and prepared well written reports supported by quality data.
This excellent performance record, the firm’s familiarity with
the site and scope of work, and continuity of data and
reporting provided by using the same consulting service site-
wide supports augmentation of the existing contract to
include the Phase III portion of the landfill.
Financial Impact:This is an annual expense, and funds are available in landfill
account #541-04-4210-5212999. Cost of service for two
years is $23,000 ($5,750 per semi-annual event).
Alternatives:1) Prepare and issue a Request for Proposal to qualified
consultants, evaluate responses, and issue a new long-term
contract in time to comply with semi-annual monitoring
regulations. 2) Issue a change order to the existing contract
with EMA.
Recommendation:Approve change order number one to contract for Bid Item
01-145 in an amount not to exceed $23,000 ($5,750 per
semi-annual event) for four groundwater assessments at the
new phase III cell, as required by EPD.
Funds are
Available in the
Following
Accounts:
#541-04-4210-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
3/13/2006 3:00 PM
Norfolk Southern (fka Central of GA) Easement Deed
Department:Augusta Utilities Department, Max Hicks Director
Caption:Request approval and acceptance of the attached Easement
Deed from Norfolk Southern.
Background:Norfolk Southern (f/k/a Central of Georgia) is the record
owner of the railroad right of way on Doug Barnard
Parkway. AUD needs to cross that right of way, in order to
complete the Spirit Creek Force Main.
Analysis:Norfolk Southern and AUD have agreed on terms, for the
crossing, that protect both parties.
Financial Impact:$5,000 for the easement and $1,000 for additional risk
insurance.
Alternatives:Do not approve and accept the easement deed and risk
impeding the completion of the project.
Recommendation:Approve and accept the easement deed.
Funds are
Available in the
Following
Accounts:
J/L 80280500-5411120 G/L 510043420-5411120
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission