HomeMy WebLinkAbout2006-01-30-Meeting Agenda
Engineering Services Committee
Meeting
Committee Room- 1/30/2006- 3:00 PM
ENGINEERING SERVICES
1. Motion to abandon a portion of Timms Lane.
Attachments
2. Motion to authorize condemnation of a portion of
Property # 128-0-091-00-0 3645 Karleen Road, which is
owned by Alfonzo Jenkins and Deloise Jenkins for 6,252
Sq. Feet for a Permanent Easement and 3,638 Sq. Feet of
Temporary Easement. AUD Project: Horsepen Sanitary
Sewer, Phase 2A.
Attachments
3. Motion to authorize condemnation of a portion of
Property # 111-0-012-00-0 and # 111-0-012-01-0 3102
Mike Padgett Hwy, which is owned by Larry D. Chancey
and Larry P. Chancey for 2,540.14 Sq. Feet for a
Permanent Easement and 2,065.473 Sq. Feet of
Temporary Easement. AUD Project: Highway 56 20”
Water Main.
Attachments
4. Motion to authorize condemnation of a portion of
Property #048-3-057-00-0 501 Ease Boundary Street,
which is owned by Mariam Shewangizaw for 0.007 acre
(312.50 sq. ft.) of Right-of-Way. Public Works Project:
East Boundary Street and Drainage Improvements
Project.
Attachments
5. Motion to authorize condemnation of a portion of
Property #140-0-819-00-0 4709 Cahill Court, which is
owned by William P. and Tammie R. Ray for 0.09 acre
(3,928 sq. ft.) of easement area. Public Works Project:
Pinnacle Place Subdivision Erosion and Drainage
Improvements Project.
Attachments
6. Motion to approve entering into an Intergovermental
Agreement between Columbia County, Georgia and
Augusta, Georgia regarding multi-jurisdiction
developments.
Attachments
7. Discuss the purchase of a base for the James Brown
statue at the Augusta Commons. (Requested by
Commissioner Williams)
Attachments
8. Approve the purchase of equipment and accessories
needed for the safety of AUD personnel during trenching
and excavation operations.
Attachments
9. Presentation by Ms. Rebecca McClure. (Referred from
January 17 Commission meeting)
Attachments
10. Receive report from the Disadvantaged Business
Enterprise Department regarding Parsons Water &
Infrastructure Inc., participation with minority, women
owned and small local businesses.
Attachments
11. Approve the request from the Engineering Department
for the Commission to grant a waiver on Augusta
Richmond County Fire Ordinance Number 5625, Code
Number 6-3-16 as it relates to the St. Sebastian
St../Greene St/15th St. Project. Approval of this waiver
request will save the City at least $4.7 million.
Attachments
12. Approve revised State-Aid County Contract Priority List.
Attachments
13. Approve Utilities Payment of Shared Fire Hydrant
Maintenance Costs to Fire Department.
Attachments
14. Approve CPB #323-04-296823314 Change Number Four
in the amount of $780,000 with funding of $630,000
from GDOT contract and $150,000 from SPLOST Phase
III recapture. Also, transfer $19,500 from Project
Engineering, $30,500 from Project Right of Way and
$60,000 from Project Contingency to Project
Construction on the Warren Road Improvements Project.
Attachments
www.augustaga.gov
Also, approve Change Order Number Eight with Mabus
Brothers Construction in the amount of $860,890.00 as
requested by the Engineering Department.
Engineering Services Committee Meeting
1/30/2006 3:00 PM
Abandonment - Timms Lane
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to abandon a portion of Timms Lane.
Background:The United House of Prayer plans to construct a home for
senior citizens on property which adjoins property known as
Timms Lane. In order to have adequate property to construct
the home, The United House of Prayer is seeking that Timms
Lane, which is an unopened fifteen-foot right-of-way, be
abandoned and that the adjoining property owners have the
right to acquire the property.
Analysis:All properties adjoining Timms Lane for which abandonment
is sought have access to other streets and will not be
landlocked.
Financial Impact:None.
Alternatives:Either approve or deny the motion to abandon a portion of
Timms Lane.
Recommendation:Approve the motion to abandon Timms Lane, beginning at
its intersection with Forest Street and running approximately
165 feet perpendicular to Forest Street.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
RESOLUTION
FINDING A PORTION OF TIMMS LANE AS HAVING
CEASED TO BE USED FOR PUBLIC PURPOSES AND FOR
ABANDONMENT OF SAME
WHEREAS, the Augusta-Richmond County Commission has been petitioned to
consider the abandonment of Timms Lane, an unopened fifteen-foot right-of-way,
beginning at its intersection with Forest Street and running approximately 165 feet
perpendicular to Forest Street, as shown on the attached plat;
WHEREAS, applicable law setting forth the procedure for such abandonment first
requires that there be a determination that Timms Lane for which abandonment is sought
has, for any reason, ceased to be used by the public to the extent that no substantial public
purpose is served by it, and the Augusta-Richmond County Commission has so
determined;
NOW, THEREFORE, it is hereby resolved as follows:
1. It is hereby determined that Timms Lane, beginning at its intersection with
Forest Street and running approximately 165 feet perpendicular to Forest Street, as set
forth on the plat attached as Exhibit "A", will cease to be used by the public to the extent
that no substantial public purpose is served;
2. The property owners adjoining Timms Lane shall be notified of such
determination and request for abandonment;
3. Notice of such determination of the proposed cessation of public use and
request for abandonment shall be published in the Augusta Chronicle, the newspaper in
which the Sheriff's advertisements for the County are published, once a week for a period
of two weeks; and
4. A public hearing on such issue shall be conducted, such that said Timms
Lane may be deemed abandoned and thereafter disposed of in accordance with the
applicable provisions of Georgia law.
This Resolution and applicable subsequent Resolutions relative to the
abandonment of Timms Lane beginning at its intersection with Forest Street and running
approximately 165 feet perpendicular to Forest Street shall be recorded on the minutes of
the Augusta-Richmond County Commission, accompanied by the attached plat.
Duly adopted by the Augusta-Richmond County Commission, Georgia this ____
day of ____________, 2006.
AUGUSTA-RICHMOND COUNTY COMMISSION
By:_________________________________
As its Mayor
ATTEST:
___________________________
Clerk of Commission
(Seal)
Engineering Services Committee Meeting
1/30/2006 3:00 PM
Condemnation - Alfonzo Jenkins and Deloise Jenkins
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property #
128-0-091-00-0 3645 Karleen Road, which is owned by
Alfonzo Jenkins and Deloise Jenkins for 6,252 Sq. Feet for a
Permanent Easement and 3,638 Sq. Feet of Temporary
Easement. AUD Project: Horsepen Sanitary Sewer, Phase
2A.
Background:The appraised value of the easement is $1,654.00. In order to
timely acquire access, condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 510043420-5411120 J/L 80250202-5411120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/30/2006 3:00 PM
Condemnation - Larry D. and Larry P. Chancey
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property #
111-0-012-00-0 and # 111-0-012-01-0 3102 Mike Padgett
Hwy, which is owned by Larry D. Chancey and Larry P.
Chancey for 2,540.14 Sq. Feet for a Permanent Easement and
2,065.473 Sq. Feet of Temporary Easement. AUD Project:
Highway 56 20” Water Main.
Background:The appraised value of the easement is $3,216.00. In order to
timely acquire access, condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 510043410-5411120 J/L 80210120-5411120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/30/2006 3:00 PM
Condemnation - Mariam Shewangizaw
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property
#048-3-057-00-0 501 Ease Boundary Street, which is owned
by Mariam Shewangizaw for 0.007 acre (312.50 sq. ft.) of
Right-of-Way. Public Works Project: East Boundary Street
and Drainage Improvements Project.
Background:The appraised value of the right-of-way is $625.00. The
subject property owner made a counter offer of $3,125.00,
which is $2,500.00 above the appraised amount. In order to
timely acquire access, condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
J/L: 324-04-1110-52.12122 G/L: 201824117-52.12122
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/30/2006 3:00 PM
Condemnation - William P. and Tammie R. Ray
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property
#140-0-819-00-0 4709 Cahill Court, which is owned by
William P. and Tammie R. Ray for 0.09 acre (3,928 sq. ft.)
of easement area. Public Works Project: Pinnacle Place
Subdivision Erosion and Drainage Improvements Project.
Background:The appraised value of the right-of-way is $2,062.00. The
subject property owner made a counter offer of $2,362.00,
which is $300.00 above the appraised amount. In order to
timely acquire access, condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement
area.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L - 324-04-1110-52.12122 J/L - 203822642-52.12122
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/30/2006 3:00 PM
Intergovernmental Agreement
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to approve entering into an Intergovermental
Agreement between Columbia County, Georgia and Augusta,
Georgia regarding multi-jurisdiction developments.
Background:Representatives of Columbia County and Augusta, Georgia
have negotiated a multi-juridiction agreement applicable
when development projects cross the Augusta-Richmond
County and Columbia County line. The agreement designates
a lead jurisdiction for these projects which lie in both
Counties. The jurisdiction in which the majority of the square
footage of land to be developed is the "lead jurisdiction."
Analysis:The agreement by designating a lead jurisdiction refers a land
developer to the lead jurisdiction for purposes of design
standards, plan approval, inspections, utility services,
permitting, and tax collection and business licensing.
Facilitate approval process and to encourage development.
Financial Impact:N/A
Alternatives:Do not enter agreement and continue present system of
juridictional competition.
Recommendation:Enter Intergovernmental Agreement.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/30/2006 3:00 PM
James Brown Statue Base
Department:Clerk of Commission
Caption:Discuss the purchase of a base for the James Brown statue at
the Augusta Commons. (Requested by Commissioner
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
1/30/2006 3:00 PM
Purchase of Trench Shoring
Department:Utilities
Caption:Approve the purchase of equipment and accessories needed
for the safety of AUD personnel during trenching and
excavation operations.
Background:The Augusta Utilities Department identified potential
hazards of trenching and excavation operations last year
during an internal audit process. The immediate danger of
these operations has been temporarily rectified by the rental
of a portion of the needed equipment. The interim timeframe
was also used as an evaluation process to identify the specific
needs of the department in order to provide a more accurate
bid specification for a permanent solution.
Analysis:Approval of this request will provide required safety
equipment for the trenching and excavation activities
inherent to departmental responsibilities. Functionality is
further enhanced by the requested accessories to enable
proper storage and portability needed for multiple uses and
locations. The requested equipment increases operational
capacity and provides a greater range of protection and
flexibility of application than the currently rented units.
Purchasing the equipment is more cost effective than rental
in the long term. Bid specifications were compiled and sent
out (Bid Item # 05-123). Trench Shoring Services, of
Atlanta, Ga., was the low bidder. Trench Shoring Services
will also include OSHA Competent Person Training for
Excavation & Trenching to affected employees at no charge
with the purchase (value $600).
Financial Impact:The cost of this equipment and accessories will be
$63,304.00. The purchases will be charged to Construction &
Maintenance Non-capitalized Equipment, which is a
budgeted account.
Alternatives:Do not approve and continue to pay a monthly rental fee of
$4800 for equipment that limits the capacity for excavation
and trenching operations within department. (Annual total of
$57,600).
Recommendation:Recommend approving the purchase of equipment and
accessories needed for the safety of AUD personnel during
trenching and excavation operations.
Funds are
Available in the
Following
Accounts:
506043410-5316210
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/30/2006 3:00 PM
Rebecca McClure
Department:Clerk of Commission
Caption:Presentation by Ms. Rebecca McClure. (Referred from
January 17 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
1/30/2006 3:00 PM
Receive Report from DBE Department
Department:Disadvantaged Business Enterprise
Caption:Receive report from the Disadvantaged Business Enterprise
Department regarding Parsons Water & Infrastructure Inc.,
participation with minority, women owned and small local
businesses.
Background:The Augusta Commission, in their June 7, 2005 meeting,
approved the execution of a contract with Parsons Water &
Infrastructure Inc., to provide Construction Manager at Risk
Services for the Highland Avenue Water Treatment Plant
Improvements Project in the amount of $877,174.00.
Analysis:Parson provided a letter pledging to minimum target of 35%
of the construction going to local minority businesses.
Financial Impact:N/A
Alternatives:N/A
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
1/30/2006 3:00 PM
St. Sebastian St. Waiver
Department:Engineering Department
Caption:Approve the request from the Engineering Department for
the Commission to grant a waiver on Augusta Richmond
County Fire Ordinance Number 5625, Code Number 6-3-16
as it relates to the St. Sebastian St../Greene St/15th St.
Project. Approval of this waiver request will save the City at
least $4.7 million.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Engineering Services Committee Meeting
1/30/2006 3:00 PM
State-Aid County Contract Priority List
Department:Abie L. Ladson, P.E., Interim Director Engineering
Department
Caption:Approve revised State-Aid County Contract Priority List.
Background:The latest State-Aid County Contract List, February 1, 2005
needs to be updated to reflect current priorities.
Analysis:We have received the State-Aid Contracts for the East
Boundary Street and Drainage Project Improvements in the
amount of $450,000.00. TOTAL STATE-AID FUNDS:
$450,000.00 This amount represents 26% of total
construction cost for this project.
Financial Impact:Continually managing, coordination and updating this
priority list with the Georgia Department of Transportation is
essential to capturing more State funds in order to offset
(reduce) the Sales Tax Program funding for roadway and
drainage improvement projects.
Alternatives:) Approve revised state-aid county contract priority list. 2)
Do not approve and risk Department of Transportation
funding on these much-needed projects.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Engineering Services Committee Meeting
1/30/2006 3:00 PM
Utilities Hydrant Maintenance
Department:Utilities - N. Max Hicks, Director
Caption:Approve Utilities Payment of Shared Fire Hydrant
Maintenance Costs to Fire Department.
Background:In 2005 Utilities (AUD) discussed a joint fire hydrant
maintenance program with members of the Fire Department.
Currently, the Fire Department handles out-of-pocket
expense for any maintenance performed. The departments
agreed that this program benefits both departments, so the
cost of maintenance should be split. This agenda item
provides for direct payment by Utilities of half the estimated
cost for the Fire Department’s fire hydrant maintenance.
Analysis:As noted on the attached worksheet, the annual cost of fire
hydrant maintenance to the Fire Department is $62,261.33.
AUD has agreed to reimburse one-half this cost, or
$31,130.67, to the Fire Department. This cost will be an
annual payment each year of a 50%/50% split between AUD
and the Fire Department. Payment will be in a lump sum.
Financial Impact:The cost to AUD will be $31,130.67 and is provided for in
the 2006 budget in account 506043410/5223210.
Alternatives:Do not approve this item: This action would leave the Fire
Department paying the full cost of their fire hydrant
maintenance efforts.
Recommendation:We recommend the Commission approve Utilities payment
of shared fire hydrant maintenance costs to the Fire
Department.
Funds are
Available in the
Following
Accounts:506043410/5223210
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Financial Impact for Providing Hydrant Maintenance for the Water Utility
Projections based on the average fuel, maintenance and manpower cost for 19 engine companies
Fuel cost
Average
Mileage
(Yearly)
Miles per
gallon
Gallons
Consumed
Cost per
Gallon
Average
Fuel Cost
per
Engine
Company
Total Fuel
Cost x 19
Engine
Companies
180 3.7 48.6 $2.10 $102.16 $1,941.08
Hydrant Maintenance Cost for the Augusta Fire Department
Average
Mileage
(Yearly)
Maintenace
Cost per Mile
Average
Cost per
Engine
Company
Total
Maintenance
Cost x 19
Engine
Companies
180 $1.66 $298.80 $5,677.20
Manpower Cost
Average
Man-Hours
per Engine
Company
Yearly
Average
Manpower
Cost per
Hour per
Engine
Company
Total
Manpower
Cost per
Engine
Company
per Year
Total
Manpower
Cost x 19
Engine
Companies
per Year
63 $45.65 2,875.95$ 54,643.05$
Fuel cost 1,941.08$
Maintenance Cost 5,677.20$
Manpower Cost 54,643.05$
Total cost to Fire Dept.62,261.33$
Utilities Share of Program 31,130.67$
Financial impact for providing Emergency Medical Response
Projected EMS calls for 2006 involving patient contact
EMS calls excluding vehicle accidents w/ injuries 6062
Motor vehicle accidents w/ injuries 330
Medical assist, assist EMS crew 1420
Motor vehicle/Pedestrian accidents 48
Total 7860
Fuel cost
Average
Mileage
(Yearly)
Miles per
gallon
Gallons
Consumed
Cost per
Gallon
Average Fuel
Cost per
Engine
Company
Total Fuel Cost
x 19 Engine
Companies
2065 3.7 558 $1.80 $1,004.00 $19,087.00
Maintenance Cost
Average
Mileage
(Yearly)
Maintenace
Cost per
Mile
Average
Cost per
Engine
Company
Total
Maintenance
Cost x 19
Engine
Companies
2065 $1.66 $3,427.00 $65,130.00
Manpower Cost
Average
Man-
Hours per
Engine
Company
Yearly
Average
Manpower
Cost per
Hour per
Engine
Company
Total
Manpower
Cost per
Engine
Company
per Year
Total
Manpower
Cost x 19
Engine
Companies
per Year
143.5 $45.65 6,550.00$ 124,464.00$
Fuel cost 19,087.00$
Maintenance Cost 65,130.00$
Manpower Cost 124,464.00$
Total cost to Fire Dept.208,681.00$
Engineering Services Committee Meeting
1/30/2006 3:00 PM
Warren Road Improvements
Department:Engineering Department
Caption:Approve CPB #323-04-296823314 Change Number Four in
the amount of $780,000 with funding of $630,000 from
GDOT contract and $150,000 from SPLOST Phase III
recapture. Also, transfer $19,500 from Project Engineering,
$30,500 from Project Right of Way and $60,000 from Project
Contingency to Project Construction on the Warren Road
Improvements Project. Also, approve Change Order Number
Eight with Mabus Brothers Construction in the amount of
$860,890.00 as requested by the Engineering Department.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission