HomeMy WebLinkAbout2022-06-21-Meeting AgendaCommission Meeting Agenda
Commission Chamber
6/21/2022
2:00 PM
INVOCATION:Pastor John Donaldson, Burns Memorial United Methodist Church .
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
EOM May 2022
A. Congratulations! Ms. Chantele Boston Employee Of the Month for the
month of May. Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Miss Aletheia Routh regarding keeping the parks open and funded.Attachments
C. Mr. Kevin de l'Aigle regarding response times for Gold Cross EMS and
the contract currently under review by the Commission. Attachments
D. Ms. Maggie Hill regarding unethical behavior of a commissioner and the
implementation of a neutral body to sanction unethical behaviors of
commissioners.
Attachments
E. Mr. Michael J. Gallucci regarding Mayor's Taskforce on monuments.Attachments
F. Dr. Mallory K. Millender regarding Mayor's Confederate Task Force
recommendations.Attachments
G. Ms. Kimberly Y. Terry regarding experience with Gold Cross
ambulance service during 911 call on June 6, 2022 Attachments
CONSENT AGENDA
(Items 1-24)
PLANNING
1. FINAL PLAT – CAPTAINS CORNER PHASE 1 – S-958 – A request
for concurrence with the Augusta Georgia Planning Commission to
approve this petition by James G. Swift and Associates requesting final
plat approval for Captains Corner Phase 1. This residential subdivision
contains 87 lots and is located at 723 E Robinson Ave. Tax Map #078-0-
004-00-0. DISTRICT 3
Attachments
2. SE-22-06 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below, a petition
by Jessica Gearhart on behalf of Jay Gearhart – requesting a Special
Exception to establish a pet grooming home-business per Section 7-2
(b) of the Comprehensive Zoning Ordinance affecting property
containing approximately 49.53 acres located at 1540 Clark Road. Tax
Map #321-0-004-00-0. DISTRICT 8 1. Every reasonable effort
should be made to reduce or eliminate noise trespass off the subject
property. 2. An inspection by the Richmond County Health
Department must occur, prior to commencement of business, to ensure
that the existing individual septic system will meet the demands of the
dog grooming business being added to it. If the Health Department
requires enlargement of the individual septic system, then the
enlargement will have to take place prior to issuance of a Business
License and commencement of the business. 3. All applicable state
and local requirements for dog grooming must be met prior to issuance of
a Business License. 4. The dog grooming facility (the 10’ x 12’
accessory structure) must be inspected by applicable City of Augusta
personnel to ensure the facility meets all Building Code and Fire Code
requirements. 5. A local Business License will need to be obtained
prior to the commencement of operation of the dog grooming facility.
Expansion of facility and/or services will require Planning and
Attachments
Development approval. 6. The dog grooming business must be 400
feet away from any permanent dwelling or manufactured home on
another lot. 7. No signage on the property, with the exception of
directional signage, shall be allowed on the subject property. Directional
signage must conform to Section 28-B-4 M of the Comprehensive
Zoning Ordinance, be unlighted and must be no larger than 18” x 24” and
be no higher than 3 feet as measured from the ground to the top of the
sign.
3. Z-22-10 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with conditions below a petition by Stanley
Martin Homes on behalf of Jeremy Taylor et al. – requesting a Rezoning
from Zone A (Agricultural) to Zone R-1E (One-family Residential)
affecting properties containing approximately 267 acres located at 2565
Patterson Bridge Road and a portion of 2540 Nunnery Road and 4506
Windsor Spring Road. Tax Map #193-0-155-00-0 and a portion of Tax
Map #193-0-144-00-0 and 194-0-001-08-0. (A full listing of property
owners is available at our office) DISTRICT 8 Petitioner request to
WITHDRAW without PREJUDICE as of June 13, 2022. 1. This
development shall contain collector streets as shown on the concept plan
submitted on May 13, 2022. Collector streets must have a minimum of an
80-foot right-of-way and 31’ back-of-curb to back-of-curb. The collector
streets shall meet the minimum specifications of Augusta Engineering
and the Augusta Fire Department or increase the proposed number of
entrances for the overall development, pursuant to Section 400 of the
Land Development Regulations. 2. No parking signs shall be erected
on all collector streets prior to Final Plat approval. 3. The collector
streets must be designed, reviewed, approved, and dedicated prior to
issuance of a Building Permit resulting in 101 or more lots. 4.
Collector Streets must be constructed in Phases 1 and 2, per the concept
plan submitted on May 13, 2022, prior to any future phases (Phase 3 and
beyond) being approved or constructed within the subdivision. 5. Bath
Patterson Road must be improved, to residential road standards, at the
discretion of the Augusta Engineering Department. 6. Sidewalks must
be provided on both sides of all streets within the development and
comply with ADA standards. 7. The development shall be limited to
no more than 564 single-family detached homes. No more than 132
townhomes, and a minimum lot width of 25 feet for all townhomes. 8.
The planned subdivision shall include a clubhouse or pavilion(s) with
tables and seating and a combined minimum capacity of 100 people. All
amenities as shown on the concept plan dated May 13, 2022, must be
included in the subdivision. 9. Create a 10-foot planted buffer, to
include large trees 45 feet on center and shrubs, in compliance with the
Attachments
Augusta Tree Ordinance on type, size and height of plant material,
between the townhome lots and powerline easement. 10. All new streets
must meet the minimum specifications of Augusta Engineering and the
Augusta Fire Department. 11. Street trees shall be installed 45 feet on
center along the proposed collector street and at both subdivision
entrances. 12. This project shall comply with all development standards
and regulations set forth by the City of Augusta, GA at the time of
development. 13. Roadway crossings that impact the floodplain or the
wetlands must meet all regulatory approval and compliance with FEMA
and the Augusta Flood Damage Prevention Ordinance prior to
Development Plan approval. A Corp of Engineers Permit must be
submitted prior to Development Plan approval for any roadway
impacting the wetlands. 14. A playground shall be added to the
development prior to the completion of the Phase 3.
4. Z-22-28 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below, a petition by
Estephania Adkerson Carrera – requesting a Rezoning from Zone P-1
(Professional/Office) to Zone R-1E (One-family Residential) affecting
property containing approximately 0.17 acres located at 1864 Central
Avenue. Tax Map #045-3-116-00-0. DISTRICT 1 1. Any
demolition or removal of the existing structure must be approved by all
required agencies and departments. 2. All Code Enforcement
violations must be resolved. 3. Off-street parking must be provided as
required by the Comprehensive Zoning Ordinance.
Attachments
5. Z-22-30 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below, a petition by Shanta
V. Johnson on behalf of Stoneworks Properties, LLC – requesting a
Rezoning from Zone A (Agricultural) to Zone B-2 (General Business)
affecting property containing approximately 0.74 acres located at 3628
Wrightsboro Road. Tax Map #040-0-092-02-0. DISTRICT 3 1. The
development of the property, including all structures shall comply with
the Flood Damage Prevention Ordinance, as amended, at the time of
development. 2. Ingress and egress for the property shall be from Old
Wrightsboro Road only. 3. Should the property not be able to connect
to a public sanitary sewer system, an individual on-site sanitary sewer
septic tank system will be required for the property and shall be designed
and installed in accordance with Richmond County Health Department
regulations, at the time of development. 4. Approval of this rezoning
request does not constitute approval of the concept site plan submitted
Attachments
with the rezoning application. The proposed development shall obtain
site plan approval in compliance with Site Plan Regulations of Augusta,
Georgia prior to construction commencing on the property. 5.
Development of the property shall comply with all other not previously
mentioned development standards and regulations set forth by the City of
Augusta-Richmond County, Georgia, at the time of development.
6.Z-22-31 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below, a petition by Kinger
Homes on behalf of Mark & Laneen Usry – requesting a Rezoning from
Zone A (Agricultural) and Zone B-2 (General Business) to Zone
R-1E (One-family Residential) affecting property containing
approximately 6.07 acres located at 1425 Flowing Wells Road. Tax Map
#040-0-001-00-0. DISTRICT 3 1. This single-family attached
residential townhome subdivision is limited to 29 townhomes with a
minimum lot width of 26 feet and a minimum lot width of 31 feet for end
units; the playground and dedicated open space must be included within
the development; a 60’ right-of-way and 34’ back-of-curb to back-of-
curb for the internal roadway must be included within the development;
sidewalks on both side of the internal roadway and along Flowing Wells
Road must be included with the development, and the 14 paved overflow
parking spaces meeting the requirements of the Traffic Engineer must be
included within the development. 2. The playground and 14 overflow
parking spaces must be installed prior to application for the 15th lot in the
subdivision. 3. All lots must adhere to required front, side, and rear
setbacks of the R-1E zone, and a 5-foot side setback must be provided on
all end units. 4. An acceleration lane and a deceleration lane be
provided at the entrance of the subdivision due to safety concerns
surrounding the entrance road’s proximity to the curve on Flowing Wells
Road, at the discretion of the Traffic Engineer. 5. All work within the
right-of-way of Flowing Wells Road must meet Georgia Department of
Transportation and City of Augusta standards and specifications. 6.
The detention pond and no portion of any of the lots may be located in a
wetlands, the Special Flood Hazard Area (floodplain), or the floodway.
7. All structures must be elevated to 3 feet above the Base Flood
Elevation (BFE), without the use of fill, and an Elevation Certificate (EC)
will be required for each unit to ensure compliance with this requirement.
8. A No Rise Certification will need to be performed and submitted, at
the time of submittal of the Development Plan, due to more than one acre
of the development being in the Special Flood Hazard Area (floodplain).
9. A wetlands determination will need to be performed on the subject
property, and if wetlands are found to exist, any encroachment into the
wetlands, whatsoever, will need to be permitted by the Corp of
Attachments
Engineers. 10. A Home Owners Association will be required to maintain
the playground, the overflow parking area, and the dedicated open space.
11. Lighting should be provided at the overflow parking area for security
reasons. All lighting should be directed downward and away from nearby
residences. 12. Approval of rezoning of the subject property does not
constitute approval of the Concept Plan submitted with the Rezoning
Application. The proposed development shall obtain Development Plan
approval in compliance with the Land Subdivision Regulations of
Augusta, Georgia, and all other development standards, regulations and
ordinances pertaining to development, set forth by the City of Augusta-
Richmond County, Georgia, as amended, prior to any construction
commencing on the property. 13. All requirements of the Augusta Tree
Ordinance, as amended, must be adhered to at the time of development.
ADMINISTRATIVE SERVICES
7.Motion to approve the purchase of one (1) 2023 Truck, Box Type 14,500
GVWR, 14’, at a total cost of $63,240.00 from CSRA Fleetcare, Inc. of
Augusta, GA (Bid #22-215) for the Central Services Department –
Facilities Maintenance Division. (Approved by Administrative
Services Committee June 14, 2022)
Attachments
8.Motion to approve rescinding the mini theater’s 365-day extension
approved by commission on February 15, 2022 and replace with a
contract end date of October 31, 2025, and approval to allocate an
additional $500,000 from SPLOST 6. Also to approve the project
agreement and authorize the Mayor to execute the attached agreement
and ask Mr. Butler to meet with the Finance Department to show
sufficient proof that he has the matching funds for the $500,000 that has
been allocated. (Approved by Administrative Services Committee
June 14, 2022)
Attachments
PUBLIC SAFETY
9.Motion to accept CACJ FY23 Grant Award for State Court DUI and
Veterans Accountability Court Programs in the amount of $170,186.00 to
provide services to participants who qualify for entry into the treatment
court program. (Approved by Public Safety Committee June 14, 2022)
Attachments
10.
Motion to approve Augusta-Richmond County FY23 Capacity
Agreement for State Inmates being housed at the Richmond County
Correctional Institution.(Approved by Public Safety Committee June
14, 2022)
Attachments
11.Motion to approve the Augusta Fire Department's fund balance as the
funding source for repairs to Med 4 Ambulance.(Approved by Public
Safety Committee June 14, 2022)
Attachments
12.Motion to approve the amendment of the Animal Control ordinance to
eliminate the registration requirements and associated fees, repeal
conflicting ordinances, and for other purposes.(Approved by Public
Safety Committee June 14, 2022 and waive second reading)
Attachments
13.Motion to approve the FY2023 Criminal Justice Coordinating Council
grant award for the Adult Felony Drug Court Program in the amount of
$348,623.00. (Approved by Public Safety Committee June 14, 2022)
Attachments
14.Motion to approve the FY2023 Criminal Justice Council grant award for
Mental Health Court Program in the amount of $147,685.00.(Approved
by Public Safety Committee June 14, 2022)
Attachments
15.Motion to approve the FY2023 Criminal Justice Coordinating Council
grant award for Veterans Court Program in the amount of $83, 613.00.
(Approved by Public Safety Committee June 14, 2022)
Attachments
16.Motion to approve the purchase of SCBA air packs as a sole source from
Vallen for the Augusta Fire Department. (Approved by Public Safety
Committee June 14, 2022)
Attachments
FINANCE
17.Motion to approve funding the June 21, 2022 General Primary and
Nonpartisan Election Runoff. (Approved by Public Safety Committee
June 14, 2022)
Attachments
ENGINEERING SERVICES
18.Motion to approve funding for Design Consultant Services Supplemental
Agreement three (SA3) to CHA (formerly Wolverton & Associates) in
the amount of $361,591.17 for the 15th Street Pedestrian Improvement
Project Part 2 Design Phase. RFQ 16-246. Requested by the AED.
(Approved by Engineering Services Committee June 14, 2022)
Attachments
19.Motion to approve Task Order Three (3) funding for Stormwater System
Assessment and Drainage Improvements Engineering Services
Agreement to Cranston Engineering (Cranston) in the amount of
$93,550.00 for Wilkshire Drive (National Hills) Conveyance System
Engineering and Pointe West Regional Detention Facility Capacity
Assessment. Requested by the AED. RFQ 18-148. (Approved by
Engineering Service Committee June 14, 2022)
Attachments
20.Motion to approve award of Bid Item #22-203 to Beam’s Contracting,
Inc. to construct the Fort Gordon Cyber CoE Campus Utilities Project E
(8th Ave.) under the Task Order Program RFQ #18-263 in the amount of
$1,496,917.53.(Approved by Engineering Committee June 14, 2022)
Attachments
21.Motion to approve authorization to proceed with drafting edits to the
Augusta, Georgia Code, 3-5-1 and 3-5-86 to modify requirements for
personal transportation vehicles to be brought back for review.
(Approved by Engineering Services Committee June 14, 2022)
Attachments
22.Motion to approve the installation of three (3) speed humps along
Flagler Road between Ruth Street and Carolyn Street with a construction
cost of $12,000. Funding is available in Traffic Engineering budget
account R&M Pavement.(Approved by Engineering Services
Committee June 14, 2022)
Attachments
23.Motion approve Supplemental Agreement for Wood Environmental &
Infrastructure Solutions, Inc. (former AMEC Foster Wheeler
Environmental & Infrastructure, Inc.) in the amount of $86,680.00 for
continued support services for the Stormwater Utility Program.
Attachments
Requested by the AED. Bid 13-160(Approved by Engineering Services
Committee June 14, 2022)
PETITIONS AND COMMUNICATIONS
24.Motion to approve the minutes of the Regular Meeting held on June 7,
and Special Called Meeting held June 14, 2022. Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6/21/2022
AUGUSTA COMMISSION
REGULAR AGENDA
6/21/2022
(Items 25-48)
PUBLIC SERVICES
25.Motion to approve the contract award for the Henry Brigham
Community Center project with R.D. Brown Contractors in the amount
of $8,354,000.00 with funding from SPLOST 7 and ARP funding in the
amount of $1.6 million dollars. (Requested by Mayor Pro Tem Bobby
Williams)
Attachments
26. New Location: A.N. 22-36: A request by Syderist Manuel for a
consumption on premise Liquor, Beer & Wine License to be used in
connection with Pedal Pub Bar & Patio located at 305 12th Street.
There will be Dance. District 1. Super DIstrict 9.
Attachments
27. Existing Location: A.N. 22-37: A request by Yusufali Lorgat for a
retail package Beer & Wine License to be used in connection with Hola
Convenience Store located at 2517 Milledgeville Rd. District 2. Super
District 9. (Referred from June 7 Commission meeting)
Attachments
28. Existing Location: A.N. 22-38: A request by Eric Kinlaw for a
consumption on premise Beer & Wine License to be used in connection
with The Bees Knees located at 211 10th Street. There will be Sunday
Sales. District 1. Super District 9.
Attachments
29. Existing Location: A.N. 22-39: A request by Emanuel Hatzis for a
consumption on premise Beer & Wine License to be used in connection
with Manny's Sports Off Broad located at 215 10th Street. There will
be Sunday Sales. District 1. Super District 9.
Attachments
30. Existing Location: A.N. 22-40: A request by Pragnaben Patel for a
retail package Beer & Wine License to be used in connection with Gas
World #13 located at 2260 Lumpkin Road. District 5. Super District 9.
Attachments
31. Existing Location: A.N. 22-41: A request by Gurpreet Walia for a retail
package Beer & Wine License to be used in connection with Pine Hill
Food Store located at 1680 Brown Road. District 8. Super District 10.
Attachments
32. Existing Location: A.N. 22-42: A request by Daebeom D. Suh for a
retail package Liquor, Beer & Wine License to be used in connection
with Kings Wine located at 2423 Milledgeville Road. District 2. Super
District 9.
Attachments
33. New Location: A.N. 22-43: A request by Letisha Winfield for a
Incidental Wine License to be used in connection with Wine & Design
located at 229 Fury's Ferry Road Ste 113. District 7. Super District 10.
Attachments
34. Existing Location: A.N. 22-44: A request by Nicholas Unkovic for a
retail package Beer & Wine License to be used in connection with
Sprint Food Store #900712 located at 2480 Crosscreek Road. District 6.
Super District 10.
Attachments
35. Existing Location: A.N. 22-45: A request by Nicholas Unkovic for a
retail package Beer& Wine License to be used in connection with Sprint
Food Stores #900701 located at 2202 Gordon Hwy. District 4. Super
District 9.
Attachments
36. Existing Location: A.N. 22-46: A request by Nicholas Unkovic for a
retail package Beer & Wine License to be used in connection with
Sprint Food Stores #900732 located at 3771 Peach Orchard Road.
District 6. Super District 9.
Attachments
37. Existing Location: A.N. 22-47: A request by Nicholas Unkovic for a
retail package Beer & Wine License to be used in connection with
Sprint Food Stores #900709 located at 3546 Deans Bridge Road.
District 5. Super District 9.
Attachments
38. Existing Location: A.N. 22-48: A request by Nichols Unkovic for a
retail package Beer & Wine License to be used in connection with
Sprint Food Stores #900715 located at 3444 Mike Padgett Hwy.
District 6. Super District 9.
Attachments
39. Existing Location: A.N. 22-49: A request by Nicholas Unkovic for a
retail package Beer & Wine License to be used in connection with
Sprint Food Stores #900716 located at 3138 Peach Orchard Road.
District 2. Super District 9.
Attachments
40. Discussion: A request by Tara H. Dozier for a Massage Operators
License to be used in connection with Spa Indigo located at 2916
Professional Pkwy. District 7. Super District 10.
Attachments
41.Motion to approve Augusta Regional Airport Fuel Farm Rehabilitation
and Improvements Project – Recommendation of Award to JF
Acquisition, LLC in the amount of $738,244.67. Approved by the
Augusta Aviation Commission on May 26, 2022.
Attachments
42.Discussion about why our county swimming pools and splash pads are
either not open or are open certain hours during the week. (Requested
by Commissioner Catherine McKnight)
Attachments
43. Adopt the proposed update to the Groundwater Recharge Area Protection
Ordinance regarding groundwater resources protection in relation to
establishing minimum lot size for lots on septic tanks.
Attachments
44.Motion to approve the purchase of four (4) 35’ Heavy-Duty transit buses
and, two (2) 30’ Medium-Duty transit buses, spare parts, and training
from GILLIG LLC. The procurement process is a consortium purchase
with Athens Clark County RFP 00943 (RFP 22-305).
Attachments
45.Motion to approve PYRO Shows East Coast, Inc. as vendor for bid item
#22-249 – Fireworks for Independence Day Celebration.Attachments
PUBLIC SAFETY
46.Motion to instruct the Administrator to take current Gold Cross MOU
and meet with Gold Cross representatives to formulate terms and
directives of an agreed upon contract. (Requested by Commissioner
Brandon Garrett)
Attachments
47.Discuss ways to tighten up security in downtown Augusta. (Requested
by Commissioner Catherine McKnight)Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
48.Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
6/21/2022 2:00 PM
Invocation
Department:
Department:
Caption:Pastor John Donaldson, Burns Memorial United Methodist
Church .
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
EOM May 2022
Department:Human Resources
Department:Human Resources
Caption: Congratulations! Ms. Chantele Boston Employee Of the Month
for the month of May.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Miss Aletheia Routh
Department:
Department:
Caption: Miss Aletheia Routh regarding keeping the parks open and
funded.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Kevin de l’Aigle Gold Cross
Department:
Department:
Caption: Mr. Kevin de l'Aigle regarding response times for Gold Cross
EMS and the contract currently under review by the
Commission.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Maggie Hill unethical behavior commission
Department:
Department:
Caption: Ms. Maggie Hill regarding unethical behavior of a
commissioner and the implementation of a neutral body to
sanction unethical behaviors of commissioners.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Mr. Michael J. Gallucci
Department:
Department:
Caption: Mr. Michael J. Gallucci regarding Mayor's Taskforce on
monuments.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Dr. Mallory. Millender
Department:
Department:
Caption: Dr. Mallory K. Millender regarding Mayor's Confederate Task
Force recommendations.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Kimberly Y. Terry, M.Ed, TM
Department:
Department:
Caption: Ms. Kimberly Y. Terry regarding experience with Gold Cross
ambulance service during 911 call on June 6, 2022
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
FINAL PLAT CAPTAINS CORNER PH1 S-958
Department:Planning & Development
Department:Planning & Development
Caption: FINAL PLAT – CAPTAINS CORNER PHASE 1 – S-958 –
A request for concurrence with the Augusta Georgia Planning
Commission to approve this petition by James G. Swift and
Associates requesting final plat approval for Captains Corner
Phase 1. This residential subdivision contains 87 lots and is
located at 723 E Robinson Ave. Tax Map #078-0-004-00-0.
DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
SE-22-06
Department:Planning & Development
Department:Planning & Development
Caption: SE-22-06 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below, a
petition by Jessica Gearhart on behalf of Jay Gearhart –
requesting a Special Exception to establish a pet grooming
home-business per Section 7-2(b) of the Comprehensive Zoning
Ordinance affecting property containing approximately 49.53
acres located at 1540 Clark Road. Tax Map #321-0-004-00-0.
DISTRICT 8 1. Every reasonable effort should be made to
reduce or eliminate noise trespass off the subject property. 2.
An inspection by the Richmond County Health Department must
occur, prior to commencement of business, to ensure that the
existing individual septic system will meet the demands of the
dog grooming business being added to it. If the Health
Department requires enlargement of the individual septic
system, then the enlargement will have to take place prior to
issuance of a Business License and commencement of the
business. 3. All applicable state and local requirements for
dog grooming must be met prior to issuance of a Business
License. 4. The dog grooming facility (the 10’ x 12’
accessory structure) must be inspected by applicable City of
Augusta personnel to ensure the facility meets all Building Code
and Fire Code requirements. 5. A local Business License will
need to be obtained prior to the commencement of operation of
the dog grooming facility. Expansion of facility and/or services
will require Planning and Development approval. 6. The dog
grooming business must be 400 feet away from any permanent
dwelling or manufactured home on another lot. 7. No signage
on the property, with the exception of directional signage, shall
be allowed on the subject property. Directional signage must
conform to Section 28-B-4 M of the Comprehensive Zoning
Ordinance, be unlighted and must be no larger than 18” x 24”
and be no higher than 3 feet as measured from the ground to the
top of the sign.Cover Memo
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Z-22-10
Department:Planning & Development
Department:Planning & Development
Caption: Z-22-10 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with conditions below a
petition by Stanley Martin Homes on behalf of Jeremy Taylor et
al. – requesting a Rezoning from Zone A (Agricultural) to
Zone R-1E (One-family Residential) affecting properties
containing approximately 267 acres located at 2565 Patterson
Bridge Road and a portion of 2540 Nunnery Road and 4506
Windsor Spring Road. Tax Map #193-0-155-00-0 and a portion
of Tax Map #193-0-144-00-0 and 194-0-001-08-0. (A full listing
of property owners is available at our office) DISTRICT 8
Petitioner request to WITHDRAW without PREJUDICE as of
June 13, 2022. 1. This development shall contain collector
streets as shown on the concept plan submitted on May 13,
2022. Collector streets must have a minimum of an 80-foot
right-of-way and 31’ back-of-curb to back-of-curb. The collector
streets shall meet the minimum specifications of Augusta
Engineering and the Augusta Fire Department or increase the
proposed number of entrances for the overall development,
pursuant to Section 400 of the Land Development Regulations.
2. No parking signs shall be erected on all collector streets
prior to Final Plat approval. 3. The collector streets must be
designed, reviewed, approved, and dedicated prior to issuance of
a Building Permit resulting in 101 or more lots. 4. Collector
Streets must be constructed in Phases 1 and 2, per the concept
plan submitted on May 13, 2022, prior to any future phases
(Phase 3 and beyond) being approved or constructed within the
subdivision. 5. Bath Patterson Road must be improved, to
residential road standards, at the discretion of the Augusta
Engineering Department. 6. Sidewalks must be provided on
both sides of all streets within the development and comply with
ADA standards. 7. The development shall be limited to no
more than 564 single-family detached homes. No more than 132
townhomes, and a minimum lot width of 25 feet for all
townhomes. 8. The planned subdivision shall include a
Cover Memo
clubhouse or pavilion(s) with tables and seating and a combined
minimum capacity of 100 people. All amenities as shown on the
concept plan dated May 13, 2022, must be included in the
subdivision. 9. Create a 10-foot planted buffer, to include
large trees 45 feet on center and shrubs, in compliance with the
Augusta Tree Ordinance on type, size and height of plant
material, between the townhome lots and powerline easement.
10. All new streets must meet the minimum specifications of
Augusta Engineering and the Augusta Fire Department.
11. Street trees shall be installed 45 feet on center along the
proposed collector street and at both subdivision entrances.
12. This project shall comply with all development standards
and regulations set forth by the City of Augusta, GA at the time
of development. 13. Roadway crossings that impact the
floodplain or the wetlands must meet all regulatory approval and
compliance with FEMA and the Augusta Flood Damage
Prevention Ordinance prior to Development Plan approval. A
Corp of Engineers Permit must be submitted prior to
Development Plan approval for any roadway impacting the
wetlands. 14. A playground shall be added to the development
prior to the completion of the Phase 3.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Z-22-28
Department:Planning & Development
Department:Planning & Development
Caption: Z-22-28 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below, a
petition by Estephania Adkerson Carrera – requesting a
Rezoning from Zone P-1 (Professional/Office) to Zone R-1E
(One-family Residential) affecting property containing
approximately 0.17 acres located at 1864 Central Avenue. Tax
Map #045-3-116-00-0. DISTRICT 1 1. Any demolition or
removal of the existing structure must be approved by all
required agencies and departments. 2. All Code Enforcement
violations must be resolved. 3. Off-street parking must be
provided as required by the Comprehensive Zoning Ordinance.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Z-22-30
Department:Planning & Development
Department:Planning & Development
Caption: Z-22-30 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below, a
petition by Shanta V. Johnson on behalf of Stoneworks
Properties, LLC – requesting a Rezoning from Zone A
(Agricultural) to Zone B-2 (General Business) affecting
property containing approximately 0.74 acres located at 3628
Wrightsboro Road. Tax Map #040-0-092-02-0. DISTRICT 3
1. The development of the property, including all structures
shall comply with the Flood Damage Prevention Ordinance, as
amended, at the time of development. 2. Ingress and egress
for the property shall be from Old Wrightsboro Road only. 3.
Should the property not be able to connect to a public sanitary
sewer system, an individual on-site sanitary sewer septic tank
system will be required for the property and shall be designed
and installed in accordance with Richmond County Health
Department regulations, at the time of development. 4.
Approval of this rezoning request does not constitute approval of
the concept site plan submitted with the rezoning application.
The proposed development shall obtain site plan approval in
compliance with Site Plan Regulations of Augusta, Georgia
prior to construction commencing on the property. 5.
Development of the property shall comply with all other not
previously mentioned development standards and regulations set
forth by the City of Augusta-Richmond County, Georgia, at the
time of development.
Background:
Analysis:
Financial Impact:
Alternatives:
Cover Memo
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Z-22-31
Department:Planning & Development
Department:Planning & Development
Caption:Z-22-31 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below, a
petition by Kinger Homes on behalf of Mark & Laneen Usry –
requesting a Rezoning from Zone A (Agricultural) and Zone
B-2 (General Business) to Zone R-1E (One-family
Residential) affecting property containing approximately 6.07
acres located at 1425 Flowing Wells Road. Tax Map #040-0-
001-00-0. DISTRICT 3 1. This single-family attached
residential townhome subdivision is limited to 29 townhomes
with a minimum lot width of 26 feet and a minimum lot width of
31 feet for end units; the playground and dedicated open space
must be included within the development; a 60’ right-of-way
and 34’ back-of-curb to back-of-curb for the internal roadway
must be included within the development; sidewalks on both
side of the internal roadway and along Flowing Wells Road must
be included with the development, and the 14 paved overflow
parking spaces meeting the requirements of the Traffic Engineer
must be included within the development. 2. The playground
and 14 overflow parking spaces must be installed prior to
application for the 15th lot in the subdivision. 3. All lots must
adhere to required front, side, and rear setbacks of the R-1E
zone, and a 5-foot side setback must be provided on all end
units. 4. An acceleration lane and a deceleration lane be
provided at the entrance of the subdivision due to safety
concerns surrounding the entrance road’s proximity to the curve
on Flowing Wells Road, at the discretion of the Traffic
Engineer. 5. All work within the right-of-way of Flowing
Wells Road must meet Georgia Department of Transportation
and City of Augusta standards and specifications. 6. The
detention pond and no portion of any of the lots may be located
in a wetlands, the Special Flood Hazard Area (floodplain), or the
floodway. 7. All structures must be elevated to 3 feet above
the Base Flood Elevation (BFE), without the use of fill, and an
Elevation Certificate (EC) will be required for each unit to
Cover Memo
ensure compliance with this requirement. 8. A No Rise
Certification will need to be performed and submitted, at the
time of submittal of the Development Plan, due to more than one
acre of the development being in the Special Flood Hazard Area
(floodplain). 9. A wetlands determination will need to be
performed on the subject property, and if wetlands are found to
exist, any encroachment into the wetlands, whatsoever, will need
to be permitted by the Corp of Engineers. 10. A Home Owners
Association will be required to maintain the playground, the
overflow parking area, and the dedicated open space.
11. Lighting should be provided at the overflow parking area for
security reasons. All lighting should be directed downward and
away from nearby residences. 12. Approval of rezoning of the
subject property does not constitute approval of the Concept
Plan submitted with the Rezoning Application. The proposed
development shall obtain Development Plan approval in
compliance with the Land Subdivision Regulations of Augusta,
Georgia, and all other development standards, regulations and
ordinances pertaining to development, set forth by the City of
Augusta-Richmond County, Georgia, as amended, prior to any
construction commencing on the property. 13. All requirements
of the Augusta Tree Ordinance, as amended, must be adhered to
at the time of development.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
2022 Central Services - Box Truck
Department:Central Services
Department:Central Services
Caption:Motion to approve the purchase of one (1) 2023 Truck, Box
Type 14,500 GVWR, 14’, at a total cost of $63,240.00 from
CSRA Fleetcare, Inc. of Augusta, GA (Bid #22-215) for the
Central Services Department – Facilities Maintenance Division.
(Approved by Administrative Services Committee June 14,
2022)
Background:The Central Services Department – Facilities Maintenance
Division is requesting to purchase this truck as a new asset for
purpose of moving furniture and Augusta-Richmond County
property depending on the job requirements. This motor
vehicle is necessary to have the capability of moving furniture
and equipment to and from facilities in a more safe, appropriate
and efficient manner. Currently the property must be moved
through the use of cargo vans, pickup trucks and cargo trailers.
This increases the amount of trips needing to be made and
likelihood for injuries to move property and equipment. An
enclosed box truck is a much more suitable means to accomplish
these types of tasks.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for a 2023 Truck, Box Type 14,500
GVWR, 14’. Invitations to bid were sent to 25 vendors and only
one responsive bid was received. CSRA Fleetcare, Inc. of
Augusta, GA offered the requested equipment within the
designated budget and provided all the necessary specifications
for the desired equipment. Bid 22-215: Truck, Box Type: 2023
Isuzu NPR-HD – CSRA Fleetcare, Inc: $63,240.00 (Augusta,
GA)
Financial Impact:$63,240.00 using the Capital Outlay Fund account; 272-01-
6440/54.21110
Cover Memo
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Motion to approve the purchase of one 2023 Isuzu NPR-HD
Truck, Box Type 14,500 GVWR, 14’ at a total cost of
$63,240.00 from CSRA Fleetcare, Inc of Augusta, GA (Bid 22-
215) for the Central Services Department – Facilities
Maintenance Division.
Funds are
Available in the
Following
Accounts:
272-01-6440/54.21110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
You Must Complete and Return with Your Submittal. Document Must Be Notarized
~ystematic Alien Verification for ~ntitlements (SAVE} Program
Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this affidavit under oath, as an
applicant for an Augusta, Georgia Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit,
Contract or other public benefit as reference in O.C.G.A. Section 50-36-1, I am stating the following with respect to my
bid for an Augusta, Georgia contract for
[Bid Project Number and Project Name]
e_-:>~er-l-C,c/~~111\_,
[Print/Type: Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity]
cs{L.~ ~\Qe·h·<X<e-~ OB A W\tt+l~tws flt ~-1.>r<.
[Print/Type: Name of business, corporation, partnership, or other private entity]
1.) V I am a citizen of the United States. ----
OR
2.) ____ I am a legal permanent resident 18 years of age or older.
OR
3.) ____ I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the Federal Immigration and
Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States.·
In making the above representation under oath, I understand that any person who knowingly and willfully makes a
false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code
Section 16-10-20 of the Official Code of Georgia. ~ ~
Signature of Applicant \
'2.-oG f,-t G-.t..\~ ~ "'--
Printed Name
*Alien Registration Number for Non-Citizens
Tanya Matthews
NOTARY PUBLIC
My Commission Expires: -----AR*'i6 .... ~1+1r:t:11H01-11AG+-C-01:Jfil-A~t~11,-', -t";~IEE""OK'R""G!tt.1,A"'"•
My Commission Expires 02/27/2024
I 20 "Z..2-
NOTARY SEAL
Note: THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL
REV. 2/17/2016
Bid Item #22-215 2022/2023 Truck, Box Type 14500 GVWR
Bid Due: Monday, May 2, 2022 @ 11:00 a.m.
Page 9 of 24
., .... : •.................. '1~~
In accoroance with the Laws of Georgia, the folk>wing affidavit is required by all vendors
NON-CO~~~:·~~et!!J~~!_T OF SUBCONTRACTOR
I, f.t>~d ~;\~l ~ ~,e.J:tic ~~f.. M.qf~f~rttfy th~..S this bid or proposal is made Without prior
understanding, agreemenfor ·coniieci:iori Wh:h any corporation, firm or pel'$on submitting a bid torthe same
work, labor or sel'Vice to b& done or the supplies, materials ot equipment to be furnished and is m all respects
fair and without collusion or fraud. I understand collusive bidding is a violation of state and federal law and can
result In flMS, prison sentences and civil damages awards. I agree to abide by all conditions of this bid or
proposal and certify that I am authorized to sign this bid or propasaJ for the bidder.
Affla.ht further m.t~ Uuat pursuant to O.C.G.A. Section 3&-91-21 (d) and (e), [S l<.A £(ff~~ CJ~ ,-;b.y . .
has: not; by itself or with others, directly or indirectly, prevented or attempted to prevent competitiOn in such
blcjding or proposals by any means whr;itsoever. Affiant further states that (s)he h~s not prevented or
endeavored to prevent anyone from milking a bid or offer on the· project by any means whatever, nor has Affiaiit
caused or induced another to withdraw a bid or offer for the work •. ... '' . . .. .. ..
Affiant further states that the said offer ofC::?Q{\. k\gf~e.rt, .• 'I~, ...... is bdria fide, ~nd that no
one has gone to any supplier 8f;1d attenlpted to get such person or company to furnish the materials to the
bid only · if furnished to any other bidder, that the material shall be at a higher price.
om~nY' Representa,tive
. N\A"'"u ~e c .....
~ .. 20..6L:_
N~ryPu.btic: ... =ra.ovlla\Di:iJi M <Pnnt Name)
county: . X,~m~~nya Matthews ..
~ommission E:xpires: . m.·· ..•.... ,NOTARYPUBLIC NOTARY SEAL
Richmond County, GEORGIA
My Commission Expires 02/27/2024
NOTE: The succes.,julvendor will sub.mk tbe obove foims. to the Procure:ment DePf/rtment np later than five
(5) days a[terteceiliing the ''Letter Qf Recommendanon"' (Vendors letter wilt denote the Cklte
jo~ are to•bf! re.ceit/ecl). ff $ubcantraitorsareNQf used1 · write ·f!i.IA· Notarize and Return.the.f~rm,
:~~reflY:e~~ ··· · ····m····· ·
Rev; 4/09/21
Bid Item #2Z-215 2022/2023 Truck, Box'Type 14500 GVWR
Page30f3
~~~r
<iECRG!A SE~"RJTV AND llVllVll~ATIO~ SUBCONTRACTOR AFFH>AVIT: GE(lRt:;IA £.verify al\d P®!k: q:i~: The Georilt;i E-Vedfv..t~w
req!Jli·es contractor.sand all siib-OOntra~ots oo Georgia public conlract (c011traot,; With l! gov~m~rttagency) for the pli~~~I perf()rrnance of serVices
2v¢ii SWi iri ila)uil to enri>U fo E~--.jt~;m*-itbr.riemi~i They riiay be eiiempt fr~ tt11s ~qulrement• it they liave no emi>'fi)yee~ and ifa ifot ptan• fu iiife einp!ovees tot the purpose of oornpletiiiji any part of the public contract Certain p1'0fessions are a~o exel_Tij:it All
requests fcir proposals issued by ulty must lnclude the:~~l!tc~ as part of the rcqu!i'!~ment fat their bk! to be considered, For additional
1nfriiiii8tliin or to enrti!f ijOut cOil'lpiiny, w rt thtstate of Gealitl website: 1J..tt1'5:! le-verif'1:i~kiS.l@/enri ~It/ and/or hnp:/!wWW.dQ!.ttiMi ~\Jg ljiill/fuiHJ~t!.O....J..ltk&
· CON.TAACTQlt'S NAME:
......... ,. .. .....
• SiJiiCON'fRActOR's (YOUR)' NAME
• sOuatAtiON/iiiD NUNiiiER/CONtllActMIMBER .
•. ~ p"QJECT ~SCRIPTION: ....
SIJBCONI~SJ'.~f{ ~f:~l~~\11! .. ~~~.~~ •. Q·~~~·~·~···~· •. !~ .. ~() .. ~!(~tt~J ..
By executing this affidavit, the underslgned:suiicontractor.verlfles Its c-ompllance with O.C.G.A. § 13-i0,91, stating affirmatively that the,jndividual, firm
or corporation whlch Is .. enpged in the phy~lcal peiformance of sE!rvlCt!S: u11~~r ti C!llltr'ad lllith
. . . . . . . . .... . . .. . .. . .. .. .. . . . .-me of contractor) on behalf of i'YGWTA,,· GEQRGtA RICHMOND :~ ,.UM!!S~lm!l!ll!f·lias re111Steri:idwlth, IS authomed fa use ~d us!i$ the ted!ir:al wOJ'k avthorizatloii prligram C:o.riirtiontv known as
·e~ventY; iir'iiiiy siibseqiieiit replaciimenl pro~m, In accordance wll;h the il~llcable provisions and de~inesestabllshed in O.C.G.A. § 13"1°'91.
Furtherlhore,: the: undersigned subcontractor will continue: to use the federal work authonziitlon program throughollt ~he contract period ani:I the
under.Signed subConfractor will con.tract :for the physical performance of sefitlces in satisfaction of s.u.ch contract only: with sutHubcontradors who
present an affidavit to the:subcontractor wrth the infonnation required bv O.C.G.A. § 13-1();.91(b). .. ... .. .. .... ..
Addltioiial!Y, the undeTSJliili!d Sl!b!;!lntijctor wllf furwar'd ri~e Of the ret\iljjt Cit an affida1ilt from a sufl..su.bcoi\tractot to the c0ntraCtor wrthin five
business days of receipt. If the undersigned :subcontractor ~ives notlee that a sub•subco ntractor has received •an affldavlt:from any other contracted
$1,!INu~Qiit~r, the undersigned sU!lcortttai:tor must ftirward, within five l;Jusiness days Of receipt, a c9py of the OQtice to the contract(!(.
sub~ractor herebY attests that itSJederal woik authorizatkln •user identification numberand date ofauthorlzatlon ate as:follows:
, .Date. of Ay,thgrlzattOij • .·.
{NOTE: Re~~ered date gin be found on MOU)
• ···••• ••·• •• ••.• • 4.1fe·t:A:~t1te~~r~jentof caritrai:tarl ' · ... >.•.• •
..... £~ .. \ .. ~ ..... · '~~~ .. £_ ....
DateSJgned .. ..... ··::::;:::: .. : ..... :.: .. ·"
suz~DAMD ac ONfHgfH~ ,q+0DAVOF .~~. ~2,i~
N ... ry ~ My~EORGl.f.orARYSEAL
The. undersigned further agrees to s~bmlt a noW11:ed 1»py, aod <ilJ4¥&~~rg~@n~~~/fll'R~i tlie Augusta, Georgia
Board cif Commissions specifications which govern this process. 1 further understand that my submittal wlll be deemed no~
«>mpllam If afiV part of t,lil$ ~~ ~ vlotat~d;
~.~~ Tlii!. f#!t.~!ifii.f..J¢ili!.~l WI" siiW»it tmt abi>ve f®t!S ~ t~Pfi>tl!@:niint ~partm¢11tli1J@f.fi! tliqn PV:~ m .ihY$ (Jffiir retei.iilhg th~ "tntiir of
Retcnimendtif1pit": (Veiido(s letter win denPM. the dare.forms -ate ta be ret:tiflll!dJ. ~Subttfntto_Ct'()f'Ut.i:. NOT ffi...ep.Lifit.ttil#~§Wffffi
.at!l..11~!1-~!.@l~li.!i. .. . . ... .. .. ... .... . . . . . .. . ......... .
REV. 4/09/2021 ...... · ..................................... .
Bftl Item #22•215 2022/2023 Truck, Box Type 14500 (i\iWR
Page2of3
Company ID Number: 873249
THE E-VERIFY
MEMORANDUM OF UNDERSTANDING
FOR EMPLOYERS
ARTICLE I
PURPOSE AND AUTHORITY
The parties to this agreement are the Department of Homeland Security (DHS) and CSRA
FLEETCARE INC. (Employer). The purpose of this agreement is to set forth terms and conditions
which the Employer will follow while participating in E-Verify.
E-Verify is a program that electronically confirms an employee's eligibility to work in the United States
after completion of Form 1-9, Employment Eligibility Verification (Form 1-9). This Memorandum of
Understanding (MOU) explains certain features of the E-Verify program and describes specific
responsibilities of the Employer, the Social Security Administration (SSA), and DHS.
Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and
Immigrant Responsibility Act of 1996 (II RIRA), Pub. L. 104-208, 110 Stat. 3009, as amended (8 U.S.C.
§ 1324a note). The Federal Acquisition Regulation (FAR) Subpart 22.18, "Employment Eligibility
Verification" and Executive Order 12989, as amended, provide authority for Federal contractors and
subcontractors (Federal contractor) to use E-Verify to verify the employment eligibility of certain
employees working on Federal contracts.
ARTICLE II
RESPONSIBILITIES
A. RESPONSIBILITIES OF THE EMPLOYER
1. The Employer agrees to display the following notices supplied by DHS in a prominent place that is
clearly visible to prospective employees and all employees who are to be verified through the system:
a. Notice of E-Verify Participation
b. Notice of Right to Work
2. The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone
numbers of the Employer representatives to be contacted about E-Verify. The Employer also agrees to
keep such information current by providing updated information to SSA and DHS whenever the
representatives' contact information changes.
3. The Employer agrees to grant E-Verify access only to current employees who need E-Verify access.
Employers must promptly terminate an employee's E-Verify access if the employer is separated from
the company or no longer needs access to E-Verify.
Page 1 of 17 E-Verify MOU for Employers I Revision Date 06/01/13
Company ID Number: 873249
4. The Employer agrees to become familiar with and comply with the most recent version of the
E-Verify User Manual.
5. The Employer agrees that any Employer Representative who will create E-Verify cases will
complete the E-Verify Tutorial before that individual creates any cases.
a. The Employer agrees that all Employer representatives will take the refresher tutorials when
prompted by E-Verify in order to continue using E-Verify. Failure to complete a refresher tutorial
will prevent the Employer Representative from continued use of E-Verify.
6. The Employer agrees to comply with current Form 1-9 procedures, with two exceptions:
a. If an employee presents a "List B" identity document, the Employer agrees to only accept "List
B" documents that contain a photo. (List B documents identified in 8 C.F.R. § 274a.2(b)(1)(B)) can
be presented during the Form 1-9 process to establish identity.) If an employee objects to the photo
requirement for religious reasons, the Employer should contact E-Verify at
888-464-4218.
b. If an employee presents a OHS Form 1-551 (Permanent Resident Card), Form 1-766
(Employment Authorization Document), or U.S. Passport or Passport Card to complete Form 1-9,
the Employer agrees to make a photocopy of the document and to retain the photocopy with the
employee's Form 1-9. The Employer will use the photocopy to verify the photo and to assist OHS
with its review of photo mismatches that employees contest. OHS may in the future designate
other documents that activate the photo screening tool.
Note: Subject only to the exceptions noted previously in this paragraph, employees still retain the right
to present any List A, or List B and List C, document(s) to complete the Form 1-9.
7. The Employer agrees to record the case verification number on the employee's Form 1-9 or to print
the screen containing the case verification number and attach it to the employee's Form 1-9.
8. The Employer agrees that, although it participates in E-Verify, the Employer has a responsibility to
complete, retain, and make available for inspection Forms 1-9 that relate to its employees, or from other
requirements of applicable regulations or laws, including the obligation to comply with the
antidiscrimination requirements of section 27 4B of the INA with respect to Form 1-9 procedures.
a. The following modified requirements are the only exceptions to an Employer's obligation to not
employ unauthorized workers and comply with the anti-discrimination provision of the INA: (1) List B
identity documents must have photos, as described in paragraph 6 above; (2) When an Employer
confirms the identity and employment eligibility of newly hired employee using E-Verify procedures,
the Employer establishes a rebuttable presumption that it has not violated section 274A(a)(1 )(A) of
the Immigration and Nationality Act (INA) with respect to the hiring of that employee; (3) If the
Employer receives a final nonconfirmation for an employee, but continues to employ that person,
the Employer must notify OHS and the Employer is subject to a civil money penalty between $550
and $1, 100 for each failure to notify OHS of continued employment following a final
nonconfirmation; (4) If the Employer continues to employ an employee after receiving a final
nonconfirmation, then the Employer is subject to a rebuttable presumption that it has knowingly
Page 2 of 17 E-Verify MOU for Employers I Revision Date 06/01/13
E~' .. er1-f~·············· ·:.•• ............. -· ---------------.. .
Company ID Number; 873249
employed an unauthorized alien in violation of section 274A(a)(1 )(A); and (5) no E-Verify participant
is civilly or criminally liable under any law for any action taken in good faith based on information
provided through the E-Verify.
b. OHS reserves the right to conduct Form 1-9 compliance inspections, as well as any other
enforcement or compliance activity authorized by law, including site visits, to ensure proper use of
E-Verify.
9. The Employer is strictly prohibited from creating an E-Verify case before the employee has been
hired, meaning that a firm offer of employment was extended and accepted and Form 1-9 was
completed. The Employer agrees to create an E-Verify case for new employees within three Employer
business days after each employee has been hired (after both Sections 1 and 2 of Form 1-9 have been
completed), and to complete as many steps of the E-Verify process as are necessary according to the
E-Verify User Manual. If E-Verify is temporarily unavailable, the three-day time period will be extended
until it is again operational in order to accommodate the Employer's attempting, in good faith, to make
inquiries during the period of unavailability.
10. The Employer agrees not to use E-Verify for pre-employment screening of job applicants, in
support of any unlawful employment practice, or for any other use that this MOU or the E-Verify User
Manual does not authorize.
11. The Employer must use E-Verify for all new employees. The Employer will not verify selectively
and will not verify employees hired before the effective date of this MOU. Employers who are Federal
contractors may qualify for exceptions to this requirement as described in Article 11.B of this MOU.
12. The Employer agrees to follow appropriate procedures (see Article Ill below) regarding tentative
nonconfirmations. The Employer must promptly notify employees in private of the finding and provide
them with the notice and letter containing information specific to the employee's E-Verify case. The
Employer agrees to provide both the English and the translated notice and letter for employees with
limited English proficiency to employees. The Employer agrees to provide written referral instructions
to employees and instruct affected employees to bring the English copy of the letter to the SSA. The
Employer must allow employees to contest the finding, and not take adverse action against employees
if they choose to contest the finding, while their case is still pending. Further, when employees contest
a tentative nonconfirmation based upon a photo mismatch, the Employer must take additional steps
(see Article 111.B. below) to contact OHS with information necessary to resolve the challenge.
13. The Employer agrees not to take any adverse action against an employee based upon the
employee's perceived employment eligibility status while SSA or DHS is processing the verification
request unless the Employer obtains knowledge (as defined in 8 C.F.R. § 274a.1 (I)) that the employee
is not work authorized. The Employer understands that an initial inability of the SSA or DHS automated
verification system to verify work authorization, a tentative nonconfirmation, a case in continuance
(indicating the need for additional time for the government to resolve a case), or the finding of a photo
mismatch, does not establish, and should not be interpreted as, evidence that the employee is not work
authorized. In any of such cases, the employee must be provided a full and fair opportunity to contest
the finding, and if he or she does so, the employee may not be terminated or suffer any adverse
employment consequences based upon the employee's perceived employment eligibility status
Page 3 of 17 E-Verify MOU for Employers I Revision Date 06/01/13
E-~eri-r~ ......................... . ... ............. .... ... ... .. .. . ... ... . ------···-··· .... ,_."::::,, ... ..:.:~ .......... <
Company ID Number: 873249
(including denying, reducing, or extending work hours, delaying or preventing training, requiring an
employee to work in poorer conditions, withholding pay, refusing to assign the employee to a Federal
contract or other assignment, or otherwise assuming that he or she is unauthorized to work) until and
unless secondary verification by SSA or DHS has been completed and a final nonconfirmation has
been issued. If the employee does not choose to contest a tentative nonconfirmation or a photo
mismatch or if a secondary verification is completed and a final nonconfirmation is issue·d, then the
Employer can find the employee is not work authorized and terminate the employee's employment.
Employers or employees with questions about a final nonconfirmation may call E-Verify at 1-888-464-
4218 (customer service) or 1-888-897-7781 (worker hotline).
14. The Employer agrees to comply with Title VII of the Civil Rights Act of 1964 and section 2748 of
the INA as applicable by not discriminating unlawfully against any individual in hiring, firing,
employment eligibility verification, or recruitment or referral practices because of his or her national
origin or citizenship status, or by committing discriminatory documentary practices. The Employer
understands that such illegal practices can include selective verification or use of E-Verify except as
provided in part D below, or discharging or refusing to hire employees because they appear or sound
"foreign" or have received tentative nonconfirmations. The Employer further understands that any
violation of the immigration-related unfair employment practices provisions in section 274B of the INA
could subject the Employer to civil penalties, back pay awards, and other sanctions, and violations of
Title VII could subject the Employer to back pay awards, compensatory and punitive damages.
Violations of either section 2748 of the INA or Title VII may also lead to the termination of its
participation in E-Verify. If the Employer has any questions relating to the anti-discrimination provision,
it should contact OSC at 1-800-255-8155or1-800-237-2515 (TDD).
15. The Employer agrees that it will use the information it receives from E-Verify only to confirm the
employment eligibility of employees as authorized by this MOU. The Employer agrees that it will
safeguard this information, and means of access to it (such as PINS and passwords), to ensure that it
is not used for any other purpose and as necessary to protect its confidentiality, including ensuring that
it is not disseminated to any person other than employees of the Employer who are authorized to
perform the Employer's responsibilities under this MOU, except for such dissemination as may be
authorized in advance by SSA or OHS for legitimate purposes.
16. The Employer agrees to notify DHS immediately in the event of a breach of personal information.
Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All
suspected or confirmed breaches should be reported by calling 1-888-464-4218 or via email at
E-Verify@dhs.gov. Please use "Privacy Incident-Password" in the subject line of your email when
sending a breach report to E-Verify.
17. The Employer acknowledges that the information it receives from SSA is governed by the Privacy
Act (5 U.S.C. § 552a(i)(1) and (3)) and the Social Security Act (42 U.S.C. 1306(a)). Any person who
obtains this information under false pretenses or uses it for any purpose other than as provided for in
this MOU may be subject to criminal penalties.
18. The Employer agrees to cooperate with DHS and SSA in their compliance monitoring and
evaluation of E-Verify, which includes permitting OHS, SSA, their contractors and other agents, upon
Page 4 of 17 E-Verify MOU for Employers I Revision Date 06/01/13
Company ID Number: 873249
reasonable notice, to review Forms 1-9 and other employment records and to interview it and its
employees regarding the Employer's use of E-Verify, and to respond in a prompt and accurate manner
to OHS requests for information relating to their participation in E-Verify.
19. The Employer shall not make any false or unauthorized claims or references about its participation
in E-Verify on its website, in advertising materials, or other media. The Employer shall not describe its
services as federally-approved, federally-certified, .or federally-recognized, or use language with a
similar intent on its website or other materials provided to the public. Entering into this MOU does not
mean that E-Verify endorses or authorizes your E-Verify services and any daim to that effect is false.
20. The Employer shall not state in its website or other public documents that any language used
therein has been provided or approved by OHS, USCIS or the Verification Division, without first
obtaining the prior written consent of DHS.
21. The Employer agrees that E-Verify trademarks and logos may be used only under license by
DHS/USCIS (see M-795 (Web)) and, other than pursuant to the specific terms of such license, may not
be used in any manner that might imply that the Employer's services, products, websites, or
publications are sponsored by, endorsed by, licensed by, or affiliated with DHS, USCIS, or E-Verify.
22. The Employer understands that if it uses E-Verify procedures for any purpose other than as
authorized by this MOU, the Employer may be subject to appropriate legal action and termination of its
participation in E-Verify according to this MOU.
B. RESPONSIBILITIES OF FEDERAL CONTRACTORS
1. If the Employer is a Federal contractor with the FAR E-Verify clause subject to the employment
verification terms in Subpart 22.18 of the FAR, it will become familiar with and comply with the most
current version of the E-Verify User Manual for Federal Contractors as well as the E-Verify
Supplemental Guide for Federal Contractors.
2. In addition' to the responsibilities of every employer outlined in this MOU, the Employer understands
that if it is a Federal contractor subject to the employment verification terms in Subpart 22.18 of the
FAR it must verify the employment eligibility of any "employee assigned to the contract" (as defined in
FAR 22.1801 ). Once an employee has been verified through E-Verify by the Employer, the Employer
may not create a second case for the employee through E-Verify.
a. An Employer that is not enrolled in E-Verify as a Federal contractor at the time of a contract
award must enroll as a Federal contractor in the E-Verify program within 30 calendar days of
contract award and, within 90 days of enrollment, begin to verify employment eligibility of new hires
using E-Verify. The Employer must verify those employees who are working in the United States,
whether or not they are assigned to the contract. Once the Employer begins verifying new hires,
such verification of new hires must be initiated within three business days after the hire date. Once
enrolled in E-Verify as a Federal contractor, the Employer must begin verification of employees
assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an
employee's assignment to the contract, whichever date is later.
Page 5 of 17 E-Verify MOU for Employers I Revision Date 06/01/13
E-VerifY----.... _ ............... __
Company ID Number: 873249
b. Employers enrolled in E-Verify as a Federal contractor for 90 days or more at the time of a
contract award must use E-Verify to begin verification of employment eligibility for new hires of the
Employer who are working in the United States, whether or not assigned to the contract, within
three business days after the date of hire. If the Employer is enrolled in E-Verify as a Federal
contractor for 90 calendar days or less at the time of contract award, the Employer must, within 90
days of enrollment, begin to use E-Verify to initiate verification of new hires of the contractor who
are working in the United States, whether or not assigned to the contract. Such verification of new
hires must be initiated within three business days after the date of hire. An Employer enrolled as a
Federal contractor in E-Verify must begin verification of each employee assigned to the contract
within 90 calendar days after date of contract award or within 30 days after assignment to the
contract, whichever is later.
c. Federal contractors that are institutions of higher education (as defined at 20 U.S.C. 1001 (a)),
state or local governments, governments of Federally recognized Indian tribes, or sureties
performing under a takeover agreement entered into with a Federal agency under a performance
bond may choose to only verify new and existing employees assigned to the Federal contract. Such
Federal contractors may, however, elect to verify all new hires, and/or all existing employees hired
after November 6, 1986. Employers in this category must begin verification of employees assigned
to the contract within 90 calendar days after the date of enrollment or within 30 days of an
employee's assignment to the contract, whichever date is later.
d. Upon enrollment, Employers who are Federal contractors may elect to verify employment
eligibility of all existing employees working in the United States who were hired after November 6,
1986, instead of verifying only those employees assigned to a covered Federal contract. After
enrollment, Employers must elect to verify existing staff following DHS procedures and begin
E-Verify verification of all existing employees within 180 days after the election.
e. The Employer may use a previously completed Form 1-9 as the basis for creating an E-Verify
case for an employee assigned to a contract as long as:
i. That Form 1-9 is complete (including the SSN) and complies with Article 11.A.6,
ii. The employee's work authorization has not expired, and
iii. The Employer has reviewed the Form 1-9 information either in person or in
communications with the employee to ensure that the employee's Section 1, Form 1-9
attestation has not changed (including, but not limited to, a lawful permanent resident alien
having become a naturalized U.S. citizen).
f. The Employer shall complete a new Form 1-9 consistent with Article 11.A.6 or update the
previous Form 1-9 to provide the necessary information if:
i. The Employer cannot determine that Form 1-9 complies with Article 11.A.6,
ii. The employee's basis for work authorization as attested in Section 1 has expired or
changed, or
iii. The Form 1-9 contains no SSN or is otherwise incomplete.
Note: If Section 1 of Form 1-9 is otherwise valid and up-to-date and the form otherwise complies with
Page 6of17 E-Verify MOU for Employers I Revision Date 06/01/13
Company ID Number: 873249
Article 11.C.5, but reflects documentation (such as a U.S. passport or Form 1-551) that expired after
completing Form 1-9, the Employer shall not require the production of additional documentation, or use
the photo screening tool described in Article 11.A.5, subject to any additional or superseding instructions
that may be provided on this subject in the E-Verify User Manual.
g. The Employer agrees not to require a second verification using E-Verify of any assigned
employee who has previously been verified as a newly hired employee under this MOU or to
authorize verification of any existing employee by any Employer that is not a Federal contractor
based on this Article.
3. The Employer understands that if it is a Federal contractor, its compliance with this MOU is a
performance requirement under the terms of the Federal contract or subcontract, and the Employer
consents to the release of information relating to compliance with its verification responsibilities under
this MOU to contracting officers or other officials authorized to review the Employer's compliance with
Federal contracting requirements.
C. RESPONSIBILITIES OF SSA
1. SSA agrees to allow DHS to compare data provided by the Employer against SSA's database. SSA
sends OHS confirmation that the data sent either matches or does not match the information in SSA's
database.
2. SSA agrees to safeguard the information the Employer provides through E-Verify procedures. SSA
also agrees to limit access to such information, as is appropriate by law, to individuals responsible for
the verification of Social Security numbers or responsible for evaluation of E-Verify or such other
persons or entities who may be authorized by SSA as governed by the Privacy Act (5 U.S.C. § 552a),
the Social Security Act (42 U.S.C. 1306(a)), and SSA regulations (20 CFR Part 401 ).
3. SSA agrees to provide case results from its database within three Federal Government work days of
the initial inquiry. E-Verify provides the information to the Employer.
4. SSA agrees to update SSA records as necessary if the employee who contests the SSA tentative
nonconfirmation visits an SSA field office and provides the required evidence. If the employee visits an
SSA field office within the eight Federal Government work days from the date of referral to SSA, SSA
agrees to update SSA records, if appropriate, within the eight-day period unless SSA determines that
more than eight days may be necessary. In such cases, SSA will provide additional instructions to the
employee. If the employee does not visit SSA in the time allowed, E-Verify may provide a final
nonconfirmation to the employer.
Note: If an Employer experiences technical problems, or has a policy question, the employer should
contact E-Verify at 1-888-464-4218.
D. RESPONSIBILITIES OF OHS
1. DHS agrees to provide the Employer with selected data from DHS databases to enable the
Employer to conduct, to the extent authorized by this MOU:
a. Automated verification checks on alien employees by electronic means, and
Page 7 of 17 E-Verify MOU for Employers I Revision Date 06/01/13
E-VerifY-•···. ___ _
Company ID Number: 873249
b. Photo verification checks (when available) on employees.
2. OHS agrees to assist the Employer with operational problems associated with the Employer's
participation in E-Verify. OHS agrees to provide the Employer names, titles, addresses, and telephone
numbers of OHS representatives to be contacted during the E-Verify process.
3. OHS agrees to provide to the Employer with access to E-Verify training materials as well as an
E-Verify User Manual that contain instructions on E-Verify policies, procedures, and requirements for
both SSA and OHS, including restrictions on the use of E-Verify.
4. DHS agrees to train Employers on all important changes made to E-Verify through the use of
mandatory refresher tutorials and updates to the E-Verify User Manual. Even without changes to
E-Verify, DHS reserves the right to require employers to take mandatory refresher tutorials.
5. DHS agrees to provide to the Employer a notice, which indicates the Employer's participation in
E-Verify. DHS also agrees to provide to the Employer anti-discrimination notices issued by the Office of
Special Counsel for Immigration-Related Unfair Employment Practices (OSC), Civil Rights Division,
U.S. Department of Justice.
6. OHS agrees to issue each of the Employer's E-Verify users a unique user identification number and
password that permits them to log in to E-Verify.
7. DHS agrees to safeguard the information the Employer provides, and to limit access to such
information to individuals responsible for the verification process, for evaluation of E-Verify, or to such
other persons or entities as may be authorized by applicable law. Information will be used only to verify
the accuracy of Social Security numbers and employment eligibility, to enforce the INA and Federal
criminal laws, and to administer Federal contracting requirements.
(
8. OHS agrees to provide a means of automated verification that provides (in conjunction with SSA
verification procedures) confirmation or tentative nonconfirmation of employees' employment eligibility
within three Federal Government work days of the initial inquiry.
9. OHS agrees to provide a means of secondary verification (including updating OHS records) for
employees who contest OHS tentative nonconfirmations and photo mismatch tentative
nonconfirmations. This provides final confirmation or nonconfirmation of the employees' employment
eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS
determines that more than 10 days may be necessary. In such cases, DHS will provide additional
verification instructions.
ARTICLE Ill
REFERRAL OF INDIVIDUALS TO SSA AND OHS
A. REFERRAL TO SSA
1. If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the
notice as directed by E-Verify. The Employer must promptly notify employees in private of the finding
and provide them with the notice and letter containing information specific to the employee's E-Verify
Page 8of17 E-Verify MOU for Employers I Revision Date 06/01/13
E-. '~.a·· .. ··1·r·~· '/··········· ...................... ,·· .................. < a :,, :··-~ •:~; . . ..... ··-.··--------------~; ..• ':;.: .. : .. ·.:. ,· .... : .·:::::::: ... :: ... ::" '::·::<:"::::::>::<:·:··· :::·:.
Company ID Number: 873249
case. The Employer also agrees to provide both the English and the translated notice and letter for
employees with limited English proficiency to employees. The Employer agrees to provide written
referral instructions to employees and instruct affected employees to bring the English copy of the letter
to the SSA. The Employer must allow employees to contest the finding, and not take adverse action
against employees if they choose to contest the finding, while their case is still pending.
2. The Employer agrees to obtain the employee's response about whether he or she will contest the
tentative nonconfirmation as soon as possible after the Employer receives the tentative
nonconfirmation. Only the employee may determine whether he or she will contest the tentative
nonconfirmation.
3. After a tentative nonconfirmation, the Employer will refer employees to SSA field offices only as
directed by E-Verify. The Employer must record the case verification number, review the employee
information submitted to E-Verify to identify any errors, and find out whether the employee contests the
tentative nonconfirmation. The Employer will transmit the Social Security number, or any other
corrected employee information that SSA requests, to SSA for verification again if this review indicates
a need to do so.
4. The Employer will instruct the employee to visit an SSA office within eight Federal Government work
days. SSA will electronically transmit the result of the referral to the Employer within 10 Federal
Government work days of the referral unless it determines that more than 10 days is necessary.
5. While waiting for case results, the Employer agrees to check the E-Verify system regularly for case
updates.
6. The Employer agrees not to ask the employee to obtain a printout from the Social Security
Administration number database (the Numident) or other written verification of the SSN from the SSA.
B. REFERRAL TO OHS
1. If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must promptly
notify employees in private of the finding and provide them with the notice and letter containing
information specific to the employee's E-Verify case. The Employer also agrees to provide both the
English and the translated notice and letter for employees with limited English proficiency to
employees. The Employer must allow employees to contest the finding, and not take adverse action
against employees if they choose to contest the finding, while their case is still pending.
2. The Employer agrees to obtain the employee's response about whether he or she will contest the
tentative nonconfirmation as soon as possible after the Employer receives the tentative
nonconfirmation. Only the employee may determine whether he or she will contest the tentative
nonconfirmation.
3. The Employer agrees to refer individuals to DHS only when the employee chooses to contest a
tentative non confirmation.
4. If the employee contests a tentative nonconfirmation issued by DHS, the Employer will instruct the
Page 9 of 17 E-Verify MOU for Employers I Revision Date 06/01/13
Company ID Number: 873249
employee to contact OHS through its toll-free hotline (as found on the referral letter) within eight
Federal Government work days.
5. If the Employer finds a photo mismatch, the Employer must provide the photo mismatch tentative
nonconfirmation notice and follow the instructions outlined in paragraph 1 of this section for tentative
nonconfirmations, generally.
6. The Employer agrees that if an employee contests a tentative nonconfirmation based upon a photo
mismatch, the Employer will send a copy of the employee's Form 1-551, Form 1-766, U.S. Passport, or
passport card to OHS for review by:
a. Scanning and uploading the document, or
b. Sending a photocopy of the document by express mail (furnished and paid for by the employer).
7. The Employer understands that if it cannot determine whether there is a photo match/mismatch, the
Employer must forward the employee's documentation to OHS as described in the preceding
paragraph. The Employer agrees to resolve the case as specified by the OHS representative who will
determine the photo match or mismatch.
8. OHS will electronically transmit the result of the referral to the Employer within 10 Federal
Government work days of the referral unless it determines that more than 10 days is necessary.
9. While waiting for case results, the Employer agrees to check the E-Verify system regularly for case
updates.
A. NO SERVICE FEES
ARTICLE IV
SERVICE PROVISIONS
1. SSA and DHS will not charge the Employer for verification services performed under this MOU. The
Employer is responsible for providing equipment needed to make inquiries. To access E-Verify, an
Employer will need a personal computer with Internet access.
A. MODIFICATION
ARTICLE V
MODIFICATION AND TERMINATION
1. This MOU is effective upon the signature of all parties and shall continue in effect for as long as the
SSA and DHS operates the E-Verify program unless modified in writing by the mutual consent of all
parties.
2. Any and all E-Verify system enhancements by OHS or SSA, including but not limited to E-Verify
checking against additional data sources and instituting new verification policies or procedures, will be
covered under this MOU and will not cause the need for a supplemental MOU that outlines these
changes.
Page 10of17 E-Verify MOU for Employers I Revision Date 06/01/13
E-VerifJ-••······ _ ..... _ .............. _ .............. _ .......... _ ..... _ ..... ..........._
Company ID Number: 873249
B. TERMINATION
1. The Employer may terminate this MOU and its participation in E-Verify at any time upon 30 days
prior written notice to the other parties.
2. Notwithstanding Article V, part A of this MOU, DHS may terminate this MOU, and thereby the
Employer's participation in E-Verify, with or without notice at any time if deemed necessary because of
the requirements of law or policy, or upon a determination by SSA or OHS that there has been a breach
of system integrity or security by the Employer, or a failure on the part of the Employer to comply with
established E-Verify procedures and/or legal requirements. The Employer understands that if it is a
Federal contractor, termination of this MOU by any party for any reason may negatively affect the
performance of its contractual responsibilities. Similarly, the Employer understands that if it is in a state
where E-Verify is mandatory, termination of this by any party MOU may negatively affect the
Employer's business.
3. An Employer that is a Federal contractor may terminate this MOU when the Federal contract that
requires its participation in E-Verify is terminated or completed. In such cases, the Federal contractor
must provide written notice to OHS. If an Employer that is a Federal contractor fails to provide such
notice, then that Employer will remain an E-Verify participant, will remain bound by the terms of this
MOU that apply to non-Federal contractor participants, and will be required to use the E-Verify
procedures to verify the employment eligibility of all newly hired employees.
4. The Employer agrees that E-Verify is not liable for any losses, financial or otherwise, if the Employer
is terminated from E-Verify.
ARTICLE VI
PARTIES
A. Some or all SSA and OHS responsibilities under this MOU may be performed by contractor(s), and
SSA and OHS may adjust verification responsibilities between each other as necessary. By separate
agreement with OHS, SSA has agreed to perform its responsibilities as described in this MOU.
B. Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive
or procedural, enforceable at law by any third party against the United States, its agencies, officers, or
employees, or against the Employer, its agents, officers, or employees.
C. The Employer may not assign, directly or indirectly, whether by operation of law, change of control or
merger, all or any part of its rights or obligations under this MOU without the prior written consent of
OHS, which consent shall not be unreasonably withheld or delayed. Any attempt to sublicense, assign,
or transfer any of the rights, duties, or obligations herein is void.
D. Each party shall be solely responsible for defending any claim or action against it arising out of or
related to E-Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including {but
not limited to) any dispute between the Employer and any other person or entity regarding the
applicability of Section 403(d) of llRIRA to any action taken or allegedly taken by the Employer.
E. The Employer understands that its participation in E-Verify is not confidential information and may be
disclosed as authorized or required by law and OHS or SSA policy, including but not limited to,
Page 11 of 17 E-Verify MOU for Employers I Revision Date 06/01/13
Company ID Number: 873249
Congressional oversight, E-Verify publicity and media inquiries, determinations of compliance with
Federal contractual requirements, and responses to inquiries under the Freedom of Information Act
(FOIA).
F. The individuals whose signatures appear below represent that they are authorized to enter into this
MOU on behalf of the Employer and DHS respectively. The Employer understands that any inaccurate
statement, representation, data or other information provided to OHS may subject the Employer, its
subcontractors, its employees, or its representatives to: (1) prosecution for false statements pursuant to
18 U.S.C. 1001 and/or; (2) immediate termination of its MOU and/or; (3) possible debarment or
suspension.
G. The foregoing constitutes the full agreement on this subject between DHS and the Employer.
To be accepted as an E-Verify participant, you should only sign the Employer's Section of the
signature page. If you have any questions, contact E-Verify at 1-888-464-4218.
Page 12 of 17 E-Verify MOU for Employers I Revision Date 06/01/13
-'~e= ·=r· ·=1-·rv,···.··.•· •• ~4.
Company ID Number: 873249
Approved by:
~mployer
GSRA FLSETCARE fNC.
Name (Please Type or Print)
Robert G Matthews
ElectrMioally Signed
Name {Please Type or Print)
USCJS Verification Division
Sig11lature
Elec1ronk;ally Signed
Page 13of17 E-Verify MOU for Employers I Revision Date 06/01/13
Title
Date
04/271201'5
Title
Date
Company ID Number: 873249
Information Required for the E .. Verify Program
Information relating to your Company:
Company Name
Company Facility Address
Company Alternate Address
County or Parish
Employer Identification Number
North American Industry
Classification Syst13rn~Code
Parent Company
Number of Employees
Number of Sites Verified for
CSRA FLEETCARE INC.
1351 GORDON HWY
AUGUSTA, GA 30901
PO Box 127
Augusta, GA 30903
RICHMOND
581948666
441
20to 99
1 $lte(s}
Page 14 of 17 E-Verify MOU for Employers I Revision Date 06/01/13
E-'•eri-ru.·· .. ·.·.··•.·: ......... . •. "';.""'"""'' ,..,···---------------.......
Company ID Number: 873249
Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in
each State:
GA
Page 15of17 E-Verify MOU for Employers I Revision Date 06/01/13
Company ID Number: 873249
Information relating to the Program Administrator(s) for your Company on policy questions or
operational problems:
Name AARON C Matthews
Phone Number 7067223997221
Fax 7068492209
Email
Name
Phone Number
Fax
Email
Name
Phone Number
Fax
Email
aaron. m(@.matthewsmotors. oro
Stacv Wilson
7067223997205
7068492209
stacv.fleetcare@amail.com
TANYA C MATTHEWS
7067223997210
7068492209
tanvafcctl@amail.com
Page 16of17 E-Verify MOU for Employers I Revision Date 06/01/13
--Veri~_.:""'"':'"-····-···""·""-'··'""""'-":::::::::::·-· .......... -............. ---..
Company ID Number: 873249
This list represents the first 20 Program Administrators listed for this company.
Page 17of17 E-Verify MOU for Employers I Revision Date 06101113
BUSINESS
CERTfF1CATE AUGUSTA
MAILIN.G ADDRESS INFORMATION
CSRA FLEETCARE lNC. dba MATTHEWS MOTORS
Poaox 121
AUGUSTA, GA 30903
THIS CERTIFtCATE EXPIRES
12131/2022
2022
BUSINESS LICENSE# LCB1999000,8732
ISSUE DATE: 01/27/2022 ~ _
CERTIFICATE 1ssue,o IN THE NAME OF: CSRA FLEETCARE INC. eba MATTHE\IYSMOTOR'S
;
CLAS-SfFICATION(S):
44111 -NEW CAR DEALERS ( 1)
BUSINESS TYPE~ BUSINESS
BUSINESS LOCATION: 1351 Gordon Hwy, Augusta, GA 30901
CERTIFICATE HOLDER INFORMATION;
RO~ERT MATIHEWS
THIS OCCUPATIONAL TAX CERTIFICATE IS VALID FOR CAL.SNDAR YEAR ENDING 12131/2022 AND IS SUBJECT TO
RENEWAL BY 113112023. THE PLANNING AND DEVELOPMENT DEPARTMENT SHAU HAVE THIE RIGHT TO SW.PENO
ANN CERTIFICATE IF THE BUSINESS VIOLATES ANY LAW OR ORDINANCE OF THE UNITED STATES, THE $TATE OF Gl;ORGIA, OR AUGUSTA~ GEORelA.·---------·-·. --... .. ···-. -
Robert H .. Sherman UI
Director
Commission Meeting Agenda
6/21/2022 2:00 PM
SPLOST VI Agreement with Augusta Mini Theatre
Department:Augusta Commission
Department:Augusta Commission
Caption:Motion to approve rescinding the mini theater’s 365-day
extension approved by commission on February 15, 2022 and
replace with a contract end date of October 31, 2025, and
approval to allocate an additional $500,000 from SPLOST
6. Also to approve the project agreement and authorize the
Mayor to execute the attached agreement and ask Mr. Butler to
meet with the Finance Department to show sufficient proof that
he has the matching funds for the $500,000 that has been
allocated. (Approved by Administrative Services Committee
June 14, 2022)
Background:The Augusta Mini-Theatre was awarded $867,144 from
SPLOST 6, for the4 construction of a 250 seat Theater. In 2018
the Commission approved the request from The Augusta Mini
Theatre for an extension to complete the project until 2021. On
February 15, 2022 the commission granted an additional 365-
day extension. After reviewing the project status, The Augusta
Mini Theatre has requested a modification of the latest extension
to October 31, 2025. It is anticipated that the required funding to
complete the project will be secured by August 31, 2023 and
construction will be completed by October 31, 2025.
Analysis:N/A
Financial Impact:The original funding of $857,144 is currently available, the
additional $500,.000 in funding will come from recapture of
program administrative funds.
Alternatives:N/A
Recommendation:Cover Memo
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
CHALLENGE GRANT REQUIREMENTS FOR AGENCIES
REQUESTING SPLOST FUNDS
1. Requesting agencies will be required to acknowledge in writing that grant requests are
subject to these guidelines.
2. Agencies are required to raise 25% of SPLOST funding amount as a match.
3. Matching funds must be raised and verified before the release of any SPLOST funds will
be eligible for disbursement.
4. Funds must be new donations/grants and designated for the specific project described in
the SPLOST application.
5. Matching Funds maybe:
a) Cash
b) Verified Grant Commitments
c) Verified in-kind donations (tangible property, Stocks/Bonds, Cash Equivalents)
d) Pledges will not used in matching fund calculation.
6. Matching funds must be shown as designated or reserved on agencies audited financial
statements
7. Funds will be eligible for disbursements according to the disbursements schedule in the
SPLOST Intergovernmental agreement.
8. The release of funds will be subject to the “Guidelines for Dispersal of SPLOST Funds to
Outside Agencies” that were approved by the Augusta Richmond County Commission on
June 6, 2006.
9. Agencies will be required to enter into a contractual agreement for SPLOST projects
setting forth project purposes, descriptions, and budgets and funding.
10. Any fund not disbursed after two years following the termination of the SPLOST Phase
VI collections will forfeited and revert to a SPLOST Recapture account. These funds
will be reallocated by the Augusta Richmond County Commission as provided by
SPLOST Law. Agencies that have forfeited funds will not be eligible for any
reallocations.
STATE OF GEORGIA)
RICHMOND COUNTY)
MINI THEATRE PROJECT AGREEMENT
This AGREEMENT made and entered into this ______ day of May, 2022,
between Augusta, Georgia, a political subdivision of the State of Georgia (hereinafter
referred to as “Augusta”), and Augusta Mini Theatre, Inc., (hereinafter referred to as the
“Mini Theatre”).
WITNESSETH
WHEREAS, the voters of Augusta, Georgia on June 16, 2009, approved the
imposition of the Special Purpose County One Percent Sales and Use Tax (“SPLOST
VI”),) and designated the use of the proceeds of said tax for certain capital outlay
projects, as defined on O.C.G.A. 48-8-111(a) and further approved a project priority
payment order in an Intergovernmental Agreement entered into by and between Augusta,
Georgia, and the municipalities of Hephzibah and Blythe; and
WHEREAS, the Augusta Commission approved SPLOST funding for certain
recreational, historical and cultural improvement capital outlay projects to be
implemented through various outside agencies as provided in guidelines adopted on
February 19, 2009; and
WHEREAS, Augusta has determined that the project described on Exhibit A (the
“Project”) is beneficial to the citizens of Augusta as it provides and enhances
recreational, historical and/or cultural resources in Augusta; and
WHEREAS, Augusta has determined that is more cost effective, avoids
duplication of services and is in the best interest of Augusta and the citizens of Augusta
to contract with Mini Theatre to undertake the Project, rather than Augusta directly
constructing and operating the project; and
WHEREAS, the Augusta desires to contract with the Mini Theatre to construct
and operate the Project, which was a part of the approved capital outlay projects; and
WHEREAS, an initial sum of $857,144 of said tax was allocated for the Project
and Augusta has agreed to allocate an additional sum of $500,000.00 of the sales tax for
2 | Page
the Project (the “SPLOST Funds”) for the Project to begin upon the satisfaction of the
conditions provided below.
NOW, THEREFORE, for and in consideration of the mutual covenants and
agreements between the parties, it is agreed as follows:
SECTION 1 - APPROPRIATION AND USE OF FUNDS
1.1 Augusta agrees to appropriate the SPLOST Funds to be used by Mini Theatre on
behalf of Augusta for the purpose of constructing the Project as provided in Exhibit “A”
hereto attached and incorporated herein.
1.2 The Mini Theatre agrees to use such funds that it may receive, pursuant to this
Agreement, solely and exclusively for the construction of the above described Project;
said Project, including the Project Budget, is more specifically described in Exhibit “A”.
1.3 Said disbursement to Mini Theatre is an authorized use of said proceeds, under
O.C.G.A. Section 48-111(e), as said use benefits a “cultural, recreational, or historical
facility or a combination of such purposes,” and this Agreement is entered into on behalf
of and for the benefit of Augusta and Mini Theatre and also as an acknowledgement that
upon distribution of the funds by Augusta to Mini Theatre, that Augusta will have fully
met its SPLOST VI project obligation to Mini Theatre.
SECTION 2 - RESPONSIBILITIES AND OBLIGATIONS OF MINI
THEATRE
In consideration of the disbursement of the SPLOST Funds, Mini Theatre shall observe
all conditions that the law and/or this Agreement imposes on the use of said SPLOST
Funds, which shall include, but not be limited to the following:
2.1 Mini Theatre shall use said proceeds only in connection with the capital outlay
Project and only for the purposes described in Exhibit A, which is attached hereto and
made a part hereof.
2.2 Mini Theatre covenants not to use any of said funds for any part of its
maintenance and operation budget for the Project, now or in the future.
2.3 Mini Theatre will set up any and all banking accounts necessary or convenient to
segregate the account containing SPLOST Funds from its other accounts. Mini Theatre
shall keep any SPLOST Funds that it receives from Augusta in a separate account fund
3 | Page
and shall not commingle Augusta distributions with other funds of the Mini Theatre prior
to their expenditure.
2.4 The Mini Theatre shall maintain a record of each and every expense, in
compliance with the generally accepted accounting principles, for which the Matching
Funds (hereinafter defined) and SPLOST Funds (collectively the “Construction Funds”)
are used. The Mini Theatre shall submit quarterly accounting reports to Augusta for all
uses of the Construction Funds. Said accounting reports shall set forth the amounts
expended on the Project during the term of this contract, which, shall include any amount
expended on such Project in that current year, and the estimated percentage of the
completion of the Project. The initial report of expenditures regarding the Project shall be
made within 30 business days of the first expenditure towards the construction of the
Project and quarterly thereafter until the end of the quarter in which the project is deemed
completed as determined by the Augusta Finance Department. Quarterly reports are due
within ten (10) business days following the end of each said quarter and shall be
delivered to Augusta Finance Department, 530 Greene Street, Augusta Georgia 30901 to
the attention of Mr. Timothy Schroer, Deputy Finance Director.
2.5 Mini Theatre accepts the following conditions for disbursement of said funds:
A. Unless otherwise agreed by Augusta, no SPLOST Funds shall be made available to
Mini Theatre until such time as the tax has been collected as provided in the
disbursement schedule adopted in the Intergovernmental Agreement.
B. Mini Theatre has raised a minimum of twenty five (25%) percent of the SPLOST
Funds (the “Matching Funds”) and has otherwise raised any remaining funds necessary to
complete the Project, on or before October 31, 2025 (the “Completion Date”). Only cash
or cash equivalents raised subsequent to June 16, 2009 shall qualify as Matching Funds.
Pledges, in-kind donations or other donations or contributions will not qualify as
Matching Funds.
C. Upon Augusta executing an acknowledgement that the minimum amount of
Matching Funds has been raised by Mini Theatre, the Mini Theatre will be authorized to
expend the Matching Funds on the Project.
4 | Page
D. No SPLOST Funds shall be disbursed prior to the expenditure by the Mini Theatre
of all Matching Funds and that construction of the Project is on schedule to be completed
by Completion Date.
E. Prior to receipt of the SPLOST Funds or the expenditure of Matching Funds, Mini
Theatre shall cause Mini Theatre to furnish Augusta with a copy of Mini Theatre’s
current audited financial statements (and annual thereafter until the Project is completed),
budget, scope of work and the projected time for completion of the work on the Project,
which must be approved by Augusta prior to starting work on the Project. In addition,
Mini Theatre must provide Augusta with a W-9, E-verify number, and SAVE Program
verification prior to SPLOST funds being distributed to Mini Theatre. Disbursement of
SPLOST Funds shall be according the schedule attached here as Exhibit “B.”
F. Mini Theatre shall comply with the purchasing policies of Augusta-Richmond
County regarding the advertising for bids, the securing of bids, and payment,
performance bonds and contracting. Payments to any sub-contractor employed by the
Mini Theatre shall be made subject to Augusta’s audit and approval. Payments by the
Mini Theatre to sub-contractors shall be made only upon presentation of verified
invoices.
G. Mini Theatre hereby acknowledges and agrees that as the Project is to benefit the
citizens of Augusta by providing and enhancing the recreational, historical and/or cultural
resources in Augusta, the Project must be open to and available for public use. Mini
Theatre shall enter into lease with Augusta with a minimum term of twenty five (25)
years, such lease (the “Lease”) to be finalized prior to disbursement of SPLOST Funds.
H. Should Mini Theatre during the construction of the Project or subsequently thereto
obtain financing and all or a portion of the Project is to be pledged as collateral for such
loan, any such lender shall be required to provide to Mini Theatre a “non-disturbance’
agreement in form satisfactory to Augusta’s General Counsel, providing in part that the
lease of the Project shall not be terminable except at the election of Augusta.
I. In the event that Mini Theatre desires to sell, dispose of or transfer title or
ownership of the Project prior to the expiration of the Lease, then in such event Mini
Theatre shall reimburse Augusta, Georgia an amount equal to the fraction determined by
5 | Page
the number of years remaining on the Servitude as the numerator and the total number of
years of the Lease as the denominator multiplied by 1,357,144.
2.6 The Mini Theatre will maintain the following insurance during the performance
of the Contract:
A. Comprehensive General Liability Insurance shall be maintained in force at all times
and shall include the following coverages: Products/Completed Operations and
Automobile Liability Insurance in the combined single limits of $1,000,000. This
coverage shall be intended to apply as primary and shall not be affected by any insurance
that Augusta may carry in its own name. The Mini Theatre shall maintain Workers
Compensation and Employer’s Liability Insurance for the benefit of its workers. The
above requirements shall also apply to the Mini Theatre’s contractors and subcontractors
who are engaged in the Project.
B. Prior to the commencement of work, the Mini Theatre will provide Augusta with a
certificate of insurance, which evidences the above coverage and names Augusta,
Georgia as an “additional insured.”
SECTION 3 - RESPONSIBILITIES AND OBLIGATIONS OF AUGUSTA
3.1 Augusta enters this contract to improve the quality of life of its citizens and to
provide its citizens with additional facilities for delivery of recreational, historical and
cultural services in a more cost effective manner than it could if it were to construct and
operate similar facilities without the participation of the Mini Theatre.
3.2 Augusta and any auditors employed by Augusta shall have the right to verify and
audit the expenditures of the Mini Theatre regarding the Project, sufficient to determine
that the monies are being appropriately spent for the Project, in accordance with Georgia
laws that govern the expenditures of Special Purpose Local Option Sales Tax monies.
Official representatives of Augusta may inspect the official records of the Mini Theatre,
which relate to this project, at reasonable times and upon reasonable notice to the Mini
Theatre. Augusta shall also have the right to inspect the Project at any reasonable time for
any purpose related to the performance of any contract awarded, or to be bid upon or
awarded, by the Mini Theatre for this Project.
SECTION 4- OBLIGATIONS OF THE MINI THEATRE AND COUNTY
6 | Page
4.1 Each of the parties hereto warrants and represents to the other that it will comply
with all the requirements of the laws of the State of Georgia.
4.2 After approval of this contract, all contracts between the Mini Theatre and any
subcontractor shall be submitted to Augusta Administrator for administrative review. If
any irregularity or illegality appears, the Administrator may submit any such questions to
the Augusta Richmond County Commission.
4.3 This Agreement constitutes the entire agreement between the parties as to the
matters described herein and may not be amended except by a written instrument, signed
by each party’s duly authorized officers.
4.4 Breach of contract with respect to any of the terms of this Agreement, or with
respect to the use of funds, shall terminate Augusta’s obligations under this Agreement;
shall terminate Augusta’s obligation for the payment of any future funds; and shall entitle
the Parties to all remedies provided by law.
IN WITNESS WHEREOF, Augusta and Mini Theatre have caused these presents
to be executed by their respective, duly authorized officials, on the date entered above.
AUGUSTA, GEORGIA
By: ________________________________________
Mayor
ATTEST:
By: _________________________________________
Clerk of Commission
7 | Page
[signatures continue on the following page]
8 | Page
Augusta Mini Theatre, Inc. Outside Agency
By: ___________________________ ________________________ Its: President
Attest:
_______________________________
Its: ___________________________
EXHIBIT A
ORGANIZATION: Augusta Mini Theatre, Inc.
PROJECT: Augusta Mini Theatre 2548 Deans Bridge Road, Augusta, Georgia 30906
DESCRIPTION OF PROJECT/
SCOPE OF WORK: construction of 250 seat theater
PROJECTED TIME OF:
PROJECT FUNDING June 16, 2009 to August 31, 2023
CONSTRUCTION September 1, 2023 to October 31, 2025 COST OF PROJECT WORK:
Total Project Budget: $_4,000,000
(SEE EXHIBIT B)
SOURCES OF FUNDING:
SPLOST Funds: $1,357,144.00
SPLOST Matching Funds: $ 339,286.00
Other Funding (describe): $ 0.00 Total: $
To: Ms. Janice Allen Jackson, Administrator
City of Augusta, Georgia
From: Tyrone J. Butler, Founder/Executive Director
Augusta Mini Theatre, Inc.
Subject: Phase II – 250 Seat Theater (Project Extension)
Date: August 22, 2018
I - Project History
Phase I – The Arts School – Constructed in 2008 - $3.2M
Funding: SPLOST, State of Georgia, Corporations,
Civic & Community Groups and Individuals and Fundraisers
Phase II – 250 Seat Theater – Will be Constructed by 2021
Cost - $3.5M-$4M
1. Funds on Hand - $1,074,173
a. SPLOST $857,173
b. Matching Funds $217,000
II - Funds Balance/Timeline
a. $2,925,872: Raised by September 11, 2019
b. Preparation: October 2019 – March 2020
Construction: May 2020 – May 2021
III – Potential Funding Sources
Foundations, Corporations, Civic & Community Groups and Individuals
The Request
Today, we are asking for an extension to raise the additional funds and construct
Phase II by May 2021.
EXHIBIT B (PAGE 1 OF 2)
MISSION
To provide affordable arts instruction and performances and develop artistic and
life skills for youth.
HISTORY
Augusta Mini Theatre, Inc., Augusta, Georgia’s first arts and life skills school to
focus on multi-art disciplines, under one roof, was founded on October 8, 1975,
by Tyrone J. Butler as a 501(c)(3) non-profit agency. Although offerings are
relevant and open to the total community, the Mini Theatre, for the past forty-
three years, has filled a void by giving special attention to the artistic needs of the
area’s historically underserved. And because of that, no student has ever been
turned away from our classes or performances because of the inability to pay.
Over the years, thousands of underserved persons have benefited from our
programs and services. And because of our programs and services, our alumni
are professional actors/actresses, lawyers, school teachers, plumbers, a pilot, etc.
And during the Mini Theatre’s 43 year history, no student, enrolled in the Mini
Theatre, for 4 or more consecutive years, has ever dropped out of school.
With support of our Board, staff, parents and students, and strong community
leadership, we feel that the balance will be raised and Phase II – 250 Seat Theater
will be up and running by 2021.
EXHIBIT B (PAGE 2 OF 2)
EXHIBIT C
1. Organization shall provide evidence of a deposit in its capital fund account the
amount of $339,286, for its matching funds (the “Matching Funds Amount”), allof which must be verifiable as raised on or after June 16, 2009 (the “MatchingFunds”).
2. Prior to Augusta providing funding for the Project, Organization shall expend one
hundred (100%) percent of the Matching Funds for construction of the Project andprovide the finance Department Evidence of the Expenditure.
Commission Meeting Agenda
6/21/2022 2:00 PM
Accountability Court FY23 Grant Award
Department:State Court
Department:State Court
Caption:Motion to accept CACJ FY23 Grant Award for State Court DUI
and Veterans Accountability Court Programs in the amount of
$170,186.00 to provide services to participants who qualify for
entry into the treatment court program. (Approved by Public
Safety Committee June 14, 2022)
Background:State Court operates a DUI and Veterans Court program that
provides alcohol/substance abuse treatment for individuals
charged with a DUI in Richmond County. These funds allow
the court to provide services to these individuals.
Analysis:n/a
Financial Impact:n/a
Alternatives:None
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
$170,196 in federal funds $23,207 in matched funds which is
participant fees and Coordinators salary. in Org key 220022638
REVIEWED AND APPROVED BY:
Finance.
Law.Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Augusta-Richmond County FY23 Capacity Agreement
Department:Richmond County Correctional Institution
Department:Richmond County Correctional Institution
Caption:Motion to approve Augusta-Richmond County FY23 Capacity
Agreement for State Inmates being housed at the Richmond
County Correctional Institution.(Approved by Public Safety
Committee June 14, 2022)
Background:Augusta-Richmond County contracts with the Georgia
Department of Corrections to house Two Hundred Thirty (230)
non-violent inmates. Inmates perform skilled/non-skilled labor
in various city departments.
Analysis:The Georgia Department of Corrections pays the City of
Augusta a per diem of Twenty Two ($22.00) per day per inmate.
The inmates supplement the City of Augusta's workforce by
performing skilled and non-skilled labor.
Financial Impact:The revenues receive from the state of Georgia is approximately
(45%) of the department's annual budget.
Alternatives:1) Not approve contract and discontinue program 2) Renegotiate
contract
Recommendation:Approve agreement as attached
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
1 FY23_CountyCap
INTERGOVERNMENTAL AGREEMENT
BY AND BETWEEN
GEORGIA DEPARTMENT OF CORRECTIONS
AND
AUGUSTA GEORGIA
COUNTY CAPACITY
THIS AGREEMENT is entered into the 1st day of July, 2022, by and between the
GEORGIA DEPARTMENT OF CORRECTIONS, an agency of the State of Georgia
(“Department”), and AUGUSTA GEORGIA, a political subdivision of the State of Georgia
(“County”), acting by and through its Board of County Commissioners, referred to
individually as “Party” or together as “Parties.”
WHEREAS, Department desires to contract with County for appropriate care and
custody of certain offenders for which Department is responsible, (“State Offenders”);
and
County desires to provide appropriate care and custody of State Offenders at a
correctional institution operated by County (“Services”).
NOW, THEREFORE, in consideration of these premises and the mutual promises
and agreements hereinafter set forth, the parties hereby agree as follows:
1. Care and Custody. County agrees to provide complete care and custody of up to
230 State Offenders daily, for the Term of this Agreement and in accordance with all
applicable state and federal laws, rules, and regulations. Without limiting the generality
of the foregoing, County specifically agrees that no State Offender labor shall benefit
private persons or corporations.
2. Recording Offender Movement in SCRIBE. County agrees to record any and all
movement of State Offenders transferred in and out of the County facility by entering the
movement in Department’s SCRIBE system on the same day the movement occurs.
Movements that are not entered in SCRIBE on the day the movement occurs will not show
as an adjustment and result in an inaccurate daily count. County is solely responsible for
implementing procedures to ensure that SCRIBE entries are made accurately and in a
timely manner. County is responsible for verifying the State Offender count and all
movements in and out of the County facility in SCRIBE on a daily basis to ensure that the
count is accurate. County understands that the count reflected in SCRIBE is the official
count for purposes of calculating payment under this Agreement. Late documentation,
lack of documentation, or inaccurate documentation may result in delayed payment or
non-payment under this Agreement. County agrees to grant Department access to
County’s records, documentation procedure, and personnel for purposes of auditing
SCRIBE entries and verifying State Offender count at any time upon Department’s
2 FY23_CountyCap
request.
3. Notification of Medical Treatment. County shall notify Department of any State
Offender that the County transfers to a hospital for treatment that will require an
overnight stay or for whom treatment is likely to cost in excess of One Thousand Dollars
($1,000.00). Said notification shall be provided via telephone contact within Twenty-
Four (24) hours of offender being admitted for treatment on an outpatient or inpatient
basis. County shall notify Department pursuant to this paragraph by calling the
Department’s “On Call Utilization Management Nurse” at 404-863-3079 at any time of
day or night.
4. Employee or Offender Misconduct. The County agrees that it will notify the
Department within ten (10) business days after terminating an employee of the County
correctional institution for misconduct or of the resignation of any employee in
connection with an allegation or investigation of misconduct. The County further agrees
that it will notify the Department within ten (10) business days if it, one of its employees,
or any other law enforcement officer secures a criminal warrant for the arrest or otherwise
pursues the prosecution of an offender being housed at the County CI for criminal conduct
allegedly committed at the County CI. County agrees that it will not hire any employee
terminated by Department for misconduct or who resigns from Department in connection
with an allegation or investigation of misconduct.
5. Compensation. Department agrees to pay County the sum of Twenty-Two Dollars
($22.00) per State Offender per day for the duration of this Agreement. County agrees
that upon receipt of documentation from the Department showing inmate dates and total
amount of payment, County shall validate the accuracy of the documentation in a manner
as prescribed by the Department and return the validation of the same to the Business
Management Unit within seven (7) business days of receiving the documentation.
Department shall endeavor to pay County for Services within Forty-Five (45) days of
invoice receipt in approved form. County acknowledges and agrees that the
Commissioner of Corrections shall have sole authority with respect to the transfer of State
Offenders to and from the County correctional institution and Department shall not incur
charges for State Offenders not under the care and custody of County. A State Offender
is not under the care and custody of County when a State Offender is not housed at the
County facility including when a State Offender is out to court or sent to a Department
facility for medical or mental health evaluation.
6. Term of Agreement. The term of this Agreement shall be from July 1, 2022 until
11:59 p.m. on June 30, 2023 (the “Term”). The Parties may, by mutual agreement in
writing, extend the Term for additional time periods.
7. Termination. Department may at any time and for any reason terminate this
Agreement by providing written notice in advance of such termination to County. In the
event of termination under this paragraph, Department shall pay County for Services
performed prior to the effective date of termination; provided, however, that payments
3 FY23_CountyCap
otherwise due County may be applied by Department against amounts due or claimed to
be due to Department. In the event that County fails to comply with the provisions of this
Agreement, Department may terminate this Agreement for cause and without notice. If
termination is for cause, payments may be withheld by Department on account of the
Services being deemed deficient and not remedied by County prior to the effective date of
termination. County shall be liable to Department for any additional cost incurred by
Department as a result of deficiencies in the Services to be provided hereunder.
8. Prison Rape Elimination Act. County agrees that it will adopt and comply with 28
C.F.R. 115, entitled the Prison Rape Elimination Act (“PREA”). As required in 28 C.F.R.
155.12, County further agrees to cooperate with Department in any audit, inspection, or
investigation by Department or other entity relating to County’s compliance with PREA.
Department shall monitor the County’s compliance with PREA and shall have the right to
inspect any documents or records relating to such audit, inspection or investigation, and
County will provide such documents or records at Department’s request. County
acknowledges that any violation of PREA is a material breach of this Agreement, is cause
for termination of this Agreement and may lead to administrative and criminal sanctions.
The County shall acknowledge in writing that the Department has advised the County of
these matters.
9. Sexual Harassment Prevention. The State of Georgia promotes respect and
dignity and does not tolerate sexual harassment in the workplace. The State is committed
to providing a workplace and environment free from sexual harassment for its employees
and for all persons who interact with state government. All State of Georgia employees are
expected and required to interact with all persons including other employees,
Governmental Entity’s, and customers in a professional manner that contributes to a
respectful work environment free from sexual harassment. Furthermore, the State of
Georgia maintains an expectation that its Governmental Entity’s and their employees and
sub-contractors will interact with entities of the State of Georgia, their customers, and other
Governmental Entities of the State in a professional manner that contributes to a respectful
work environment free from sexual harassment.
Pursuant to the State of Georgia’s Statewide Sexual Harassment Prevention Policy (the
“Policy”), all Governmental Entities who are regularly on State premises or who regularly
interact with State personnel must complete sexual harassment prevention training on an
annual basis.
A Governmental Entity, including its employees and sub-contractors, who have violated
the Policy, including but not limited to engaging in sexual harassment and/or retaliation
may be subject to appropriate corrective action. Such action may include, but is not limited
to, notification to the employer, removal from State premises, restricted access to State
premises and/or personnel, termination of contract, and/or other corrective action(s)
deemed necessary by the State.
4 FY23_CountyCap
(i) If Governmental Entity is an individual who is regularly on State
premises or who will regularly interact with State personnel,
Governmental Entity certifies that:
(a) Governmental Entity has received, reviewed, and agreed to comply with
the State of Georgia’s Statewide Sexual Harassment Prevention Policy
located at http://doas.ga.gov/human-resources-administration/board-
rules-policy-and-compliance/jointly-issued-statewide-policies/sexual-
harassment-prevention-policy;
(b) Governmental Entity has completed sexual harassment prevention
training in the last year; or will complete the Georgia Department of
Administrative Services’ sexual harassment prevention training located
at http://doas.ga.gov/human-resources-administration/sexual-
harassment-prevention/hr-professionals/employee-training (scroll down
to section for entities without a LMS section) or this direct link
https://www.youtube.com/embed/NjVt0DDnc2s?rel=0 prior to
accessing State premises and prior to interacting with State employees;
and on an annual basis thereafter; and,
(c) Upon request by the State, Governmental Entity will provide
documentation substantiating the completion of sexual harassment
training.
(ii) If Governmental Entity has employees and sub-contractors that are
regularly on State premises or who will regularly interact with State
personnel, Governmental Entity certifies that:
(a) Governmental Entity will ensure that such employees and sub-
contractors have received, reviewed, and agreed to comply with the
State of Georgia’s Statewide Sexual Harassment Prevention Policy
located at http://doas.ga.gov/human-resources-administration/board-
rules-policy-and-compliance/jointly-issued-statewide-policies/sexual-
harassment-prevention-policy;
(b) Governmental Entity has provided sexual harassment prevention
training in the last year to such employees and sub-contractors and will
continue to do so on an annual basis; or Governmental Entity will
ensure that such employees and sub-contractors complete the Georgia
Department of Administrative Services’ sexual harassment prevention
5 FY23_CountyCap
training located at http://doas.ga.gov/human-resources-
administration/sexual-harassment-prevention/hr-
professionals/employee-training (scroll down to section for entities
without a LMS section) or this direct link
https://www.youtube.com/embed/NjVt0DDnc2s?rel=0 prior to
accessing State premises and prior to interacting with State employees;
and on an annual basis thereafter; and
(c) Upon request of the State, Governmental Entity will provide
documentation substantiating such employees and sub-contractor’s
acknowledgment of the State of Georgia’s Statewide Sexual Harassment
Prevention Policy and annual completion of sexual harassment
prevention training.
10. Notices. Any notice under this Agreement, other than those referenced in
Paragraph 3, “Notification of Medical Treatment,” shall be deemed duly given if delivered
by hand (against receipt) or if sent by registered or certified mail, return receipt
requested, to a Party hereto at the address set forth below or to such other address as the
Parties may designate by notice from time to time in accordance with this Agreement.
If to the County: Augusta Georgia
Administrator, Board of Commissioners
535 Telfair Street, Suite 910
Augusta, GA 30901
With a copy to: Richmond County Prison
Warden, Evan Joseph
2314 Tobacco Road
Augusta, GA 30906
If to the Department: Jennifer Ammons
General Counsel
Georgia Department of Corrections
State Office South, Gibson Hall, 3rd Floor
P.O. Box 1529
Forsyth, Georgia 31029
With a copy to: Robert Toole
Facilities Director
Georgia Department of Corrections
State Office South, Gibson Hall, 1st Floor
P.O. Box 1529
Forsyth, Georgia 31029
6 FY23_CountyCap
11. Reimbursement of Medical Costs.
a. Department agrees to reimburse County for certain costs of medical services
required for medical conditions which: (1) pose an immediate threat to life
or limb, and (2) occur under circumstances in which the State Offender
cannot reasonably be placed in a state institution for the receipt of this care
(“Emergency Medical Services”). Department’s obligation to reimburse
County for the cost of any medical services, to include Emergency Medical
Services, arises only when the cost per State Offender per incident exceeds
One Thousand Dollars ($1,000.00), and Department shall only be liable for
the amount in excess of One Thousand Dollars ($1,000.00), subject to the
limitations of this paragraph and other applicable laws and regulations.
b. County agrees to invoice Department monthly for the actual cost of
Emergency Medical Services paid by County. If there existed any rate
agreement between County and the hospital or hospital authority at the
time Emergency Medical Services were rendered, the invoice must reflect
such rate. All invoices from County must include an invoice or receipt from
the hospital that clearly shows the actual cost of Emergency Medical
Services paid by County.
c. Department is not liable to County for any late fees or charges imposed by
the hospital, hospital authority (collectively, “Late Fees”), or other service
provider, for late or nonpayment by the County. County agrees to exclude
Late Fees from its invoices to Department.
d. If Department reasonably determines that there is a difference between the
actual cost incurred by County and the invoice sent to Department,
Department may assess an administrative fee of one-half (1/2) of the
difference to cover the administrative costs incurred by the Department.
Department shall send County written notice of any administrative fees, and
County shall have Thirty (30) days to make payment or to dispute the fee in
writing. If County does not make payment of undisputed administrative fees
by the due date, Department is entitled to a setoff of the same amount
against future payments owing to County.
e. Pursuant to O.C.G.A. § 42-5-2(c), Department shall reimburse County no
more than the applicable Georgia Medicaid Rate for Emergency Medical
Services provided to a State Offender by a hospital, hospital authority, or
other service provider. Department shall not be liable to County for any
amount paid by County to a hospital, hospital authority, or other service
provider, in excess of the Medicaid Rate for emergency services provided to
a State Offender.
12. Entire Agreement. This Agreement constitutes the entire agreement and
7 FY23_CountyCap
understanding between the parties hereto and replaces, cancels and supersedes any
prior agreements and understandings relating to the subject matter hereof, and all
prior representations, agreements, understandings and undertakings between the
parties hereto with respect to the subject matter hereof are merged herein.
13. Sole Benefit. Department and County enter into this Agreement for their sole
benefit. Department and County do not intend to give any rights pursuant to this
Agreement to any other parties.
14. Choice of Law and Venue. The Contract shall be governed in all respects by the laws
of the State of Georgia. Any lawsuit or other action brought against the Department and
the State based upon or arising from this Agreement shall be brought in the Superior
Court of Fulton County, Georgia.
15. Amendment. The Parties recognize and agree that it may be necessary or
convenient for the Parties to amend this Agreement and the Parties agree to cooperate
fully in connection with such amendments if and as necessary. However, no change,
modification or amendment to this Agreement shall be effective unless the same is
reduced to writing and signed by the Parties.
16. Counterparts. This Agreement may be executed in multiple counterparts, each of
which shall be an original but all of which shall constitute one agreement. No Party
shall be bound by this Agreement until all Parties have executed it.
IN WITNESS WHEREOF, the parties have caused the authorized representatives
of each to execute this Agreement on the day and year first above written.
GEORGIA DEPARTMENT OF COUNTY:
CORRECTIONS:
By: _______________________ By: _______________________
Jennifer Ammons
General Counsel Print Name: _________________
Date: _____________________
Title:______________________
Date: ______________________
FACILITY WARDEN/SUPERINTENDENT
By: _______________________
Print Name: _________________
8 FY23_CountyCap
Date: ______________________
Commission Meeting Agenda
6/21/2022 2:00 PM
Med 4 Ambulance.
Department:Augusta FIre Department
Department:Augusta FIre Department
Caption:Motion to approve the Augusta Fire Department's fund balance
as the funding source for repairs to Med 4 Ambulance.
(Approved by Public Safety Committee June 14, 2022)
Background:On August 12, 2022 Augusta Fire Department Med 4 ambulance
was involved in a vehicle accident with a citizen at Olive Rd and
Gordon Hwy. The total cost to repair this vehicle will be
$165,432. The policy holder's insurance company will pay the
maximum amount of the policy which is $25,000 leaving a
balance of $140,432. The Fire Department would like to use
fund balance to pay the remaining balance.
Analysis:
Financial Impact:Total repair costs $165,432 Total Cost paid by policy holder
insurance $25,000 Total remaining balance from fund balance
$140,432
Alternatives:N/A
Recommendation:To approve funding from Augusta Fire Department's fund
balance as the funding source for repairs to Med 4 Ambulance.
Funds are
Available in the
Following
Accounts:
Funds are available in the Augusta Fire Department Fund
Balance 274034110-1342210
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Motion to Approve Ordinance Amendment to eliminate the registration requirement and associated
fees for animal control
Department:Animal Services
Department:Animal Services
Caption:Motion to approve the amendment of the Animal Control
ordinance to eliminate the registration requirements and
associated fees, repeal conflicting ordinances, and for other
purposes.(Approved by Public Safety Committee June 14,
2022 and waive second reading)
Background:On March 19, 2019, the Augusta, Georgia Commission, by
unanimous vote and by waiving second reading, amended the
Animal Control ordinance to eliminate the pet registration
requirement and all of its associated fees. However, the written
amendments were never submitted with the agenda item.
Analysis:This ordinance shall amend the code as intended and in writing.
Financial Impact:No Financial impact
Alternatives:Do not approve the amended ordinance and have an ordinance in
circulation that does not accurately reflect what was approved by
the Augusta Commission on March 19, 2019.
Recommendation:Approve the ordinance amendment
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
ORDINANCE NO. _________
AN ORDINANCE TO AMEND THE CODE OF AUGUSTA-RICHMOND COUNTY,
GEORGIA SO AS TO ELIMINATE THE REGISTRATION REQUIREMENTS AND
ASSOCIATED FEES FOR ANIMAL CONTROL, TO REPEAL CONFLICTING
ORDINANCES AND FOR OTHER PURPOSES.
BE IT ORDAINED by the Augusta-Richmond County Commission, and it is hereby ordained
by authority of the same as follows, that the Code of Augusta-Richmond County, Georgia, be
amended as follows:
SECTION 1. Title 4, Chapter 1, Article 2, ANIMALS, Section 4-1-19, “Collar and rabies
vaccination tag required, unauthorized attachment and removal of tags, collars.” is hereby
amended to have the title of such section read: “Collar required, unauthorized removal of collar.”
SECTION 2. Title 4, Chapter 1, Article 2, ANIMALS, Section 4-1-19, “Collar required,
unauthorized removal of collar.”, subsection (a), is hereby amended to read:
Collar required. It shall be unlawful for the owner of any dog in Augusta to allow such
animal to be without a collar. Identification and rabies vaccination tag are not required to
be attached to training collar and/or choke collars.
SECTION 3. Title 4, Chapter 1, Article 2, ANIMALS, Section 4-1-19, “Collar required,
unauthorized removal of collar.”, subsection (c), is hereby amended to read:
It shall be unlawful for any person to remove a collar from any animal without the consent
of its owner or possessor, unless under the control of the animal services department.
SECTION 4. Title 4, Chapter 1, Article 2, ANIMALS, Section 4-1-25, “Disposition of
impounded animals.”, subsection (b), is hereby amended to read:
The personnel of the animal services department shall not return to the owner any
animal impounded until such time as the owner has paid all fees and charges assessed.
SECTION 5. Title 4, Chapter 1, Article 2, ANIMALS, Section 4-1-39 “Registration
Requirement.”, is hereby struck and the section shall read “Reserved.”
SECTION 6. Title 4, Chapter 1, Article 2, ANIMALS, Section 4-1-40 “Deadline for
Compliance.”, is hereby struck and the section shall read “Reserved.”
SECTION 7. Title 4, Chapter 1, Article 2, ANIMALS, Section 4-1-41 “Change in
address/ownership.”, is hereby amended to read:
The residence address of the owner shall be presumed to be the custodial location of the
animal. A permit or license holder shall notify the Augusta Animal Services Department
in writing of any change of ownership of a dog or cat within (30) calendar days following
such change.
SECTION 8. Title 4, Chapter 1, Article 2, ANIMALS, Section 4-1-42, “Breeding of Animals.”,
subsection (c), is hereby struck.
SECTION 9. Title 4, Chapter 1, Article 2, ANIMALS, Section 4-1-43, “Fees and Fines.”,
subsection (d), is hereby struck.
SECTION 10. Title 4, Chapter 1, Article 2, ANIMALS, Section 4-1-44 “Fee Schedule.”, is
hereby amended to read:
Registration Fees
Adoption
Military/Senior Citizen $50.00
Male/Female Cat/Kitten $55.00
Male Dog/Puppy $65.00
Female Dog/Puppy $75.00
Domestic Impound**
1st Offense $60.00
2nd Offense $125.00
3rd Offense $250.00
Livestock Impound
1st Offense $300.00
2nd Offense $500.00
3rd Offense $700.00
Miscellaneous
Daily Board of Impounded Animals $25.00
Rabies Vaccination of Impounded Animals $25.00
Owned Live Field Surrender $50.00
Microchipping $15.00
Spay/Neuter of Impounded Animals $75.00
Fertility Testing of Impounded Animals $30.00
Quarantine for Rabies Observation $300.00
Euthanasia with owner transport
(includes disposal)
$50.00
Euthanasia with Animal Services
Pick-up (includes disposal)
$75.00
**If livestock is small (goats, etc.) and can be transported via
pickup truck or containment truck, domestic impound animal fees
may apply.
SECTION 11. This ordinance shall become effective upon adoption.
SECTION 12. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
PASSED, ADOPTED, SIGNED, APPROVED AND EFFECTIVE this ____
day of ____________, 2022
(SEAL)
AUGUSTA, GEORGIA
By:______________________
Hardie Davis, Jr.
Attest: Mayor
___________________________
Clerk of Commission
STATE OF GEORGIA
RICHMOND COUNTY
FIRST READING __________
SECOND READING __________
CLERK’S CERTIFICATE
I, LENA J. BONNER, Clerk of Commission, DO HEREBY CERTIFY that
the foregoing pages constitute a true and correct copy of an ordinance adopted by
the Augusta-Richmond County Commission (“the Commission”) at an open public
meeting duly called and lawfully assembled at 2:00 P.M., on the ____ day of
_________, 2022, in connection with the foregoing ordinance, that such ordinance
has not been modified or rescinded as of the date hereof, and the original of such
ordinance being duly recorded in the Minute Book of the Commission, which
Minute Book is in my custody and control.
I do hereby CERTIFY that there was a quorum of the Commissioners present
at such meeting, and that such ordinance was duly adopted by the pursuant to the
constituting and governing laws of the Augusta-Richmond County Commission.
Witness my hand and the official seal of Augusta, Georgia this ____ day of
__________, 2022.
(SEAL) ____________________
Lena J. Bonner
Clerk of Commission
Commission Meeting Agenda
6/21/2022 2:00 PM
Motion to approve State Grant Award for Superior Court's Felony Drug Court Program
Department:Superior Court
Department:Superior Court
Caption:Motion to approve the FY2023 Criminal Justice Coordinating
Council grant award for the Adult Felony Drug Court Program
in the amount of $348,623.00. (Approved by Public Safety
Committee June 14, 2022)
Background:Grant award will help in the continuation of the adult Felony
Drug Court Program, which advance public safety, reduces costs
to the community, and improves individual and community
health by providing intensive, integrated, evidence-based court
supervision and comprehensive treatment services for Adult
Felony Drug Court Participants.
Analysis:The grant award assists with the daily operations of the Adult
Felony Drug Court Program.
Financial Impact:Grant award in the amount of $348,623.00 with a local cash
match not to exceed $47,540.00, paid with participant fees from
fund 205.
Alternatives:Disapprove grant award.
Recommendation:Approve grant award.
Funds are
Available in the
Following
Accounts:
Org. Key: 220022635 with local cash match from 205000000.
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Page - 1 - of 16
Criminal Justice Coordinating Council
CACJ
07.03.2022
Welcome to the Council of Accountability Court Judges (CAJC), FY23 Grant Application. The CACJ only will accept
grant applications through this electronic survey. Your court should complete this document by March 3th to apply
for state funds. How to navigate, saving and submitting the application: Please note the 'Previous' and 'Next'
buttons at the bottom of each page. These will help you to navigate within the application. If you need to update
any question at any time, you can go back to it using the previous button. All information filled in one page will be
saved in our repository after you hit the 'Next' buttom. You do not need to answer the whole survey at once. You
can save the information already provided (clicking 'Next') and come back later. The application will be submitted
when you click next at the end of the survey. Please, do not click to submit the application if you have not
completed it. To submit the application, please enter the validation code provided to you in the FY23
Accountability Court Grant Application User email. After submitting your application, a report will be sent on
the following day after the submission to the e-mail provided by you on the first page of this survey. The grant
application survey must be completed no later than 11:59pm on 3/3 in order for the court to receive the report on
time and submit a completed application packet by the due date of 3/4 at 5pm. If you have questions about the
grant completion or submission process, please contact Kimberly Howard, Operations Coordinator at CACJ at
kimberly.howard@georgiacourts.gov.
Calculations: This document is arranged so that the only information you need to enter is the amount you are
requesting, the units, and the number of units. The survey does the rest of the work for you. Do not worry about
calculating totals. If you find a mistake in the calculations, please contact Rafael Soares, Research Analyst at
CJCC, at rafael.soares@cjcc.ga.gov. All of the budget sections are summed and presented in aggregate on the
report that will be sent by e-mail. A summary of the total requested funds is also available at the end of the
grant application survey.
Narrative: On the 'Narrative' pages, please describe your court program, sustainability plan, and need for
transportation costs. The Budget narrative should thoroughly and clearly describe every category of expense listed.
Proposed budgets are expected to be complete, reasonable and allowable, cost-effective, and necessary for
project activities. The explanation should be mathematically sound and correspond with the information and figures
provided in the Budget Request. The explanation should explain how all costs were estimated and calculated and
how they are relevant to the program.
Name of persons filling out this form
Nolan Martin
Please enter a valid Email Address. (Note: Your application summary report will be sent out to the Email Adress
entered below.)
NMartin@augustaga.gov
Email Address: Please re-enter your Email Address
NMartin@augustaga.gov
Phone(xxx-xxx-xxxx):
706-849-3738
On April 26-27, 2022 who will be available to answer questions on this grant, if the committee shall have any?
Nolan Martin
Page - 2 - of 16
Criminal Justice Coordinating Council
CACJ
Please provide a phone number for this person(xxx-xxx-xxxx):
706-849-3738
Please select your court name. If you are submitting a budget for an implementation court, please select
'Implementation Court' also. To select 'Implementation Court' go to the end of the court name list. To make multiple
selections from the Court Name list, click the checkbox next to each court name.
Augusta Judicial Circuit Adult Felony Drug Court
Please enter your implementation court's name:
Please select the Judicial Circuit in which your court is operating
Augusta
Please select the primary program your accountability court offers
Adult Felony Drug Court
Please select the secondary program (if any) that your accountability court offers
Please select your court level
Superior
Total Funds Requested
Please note, the Requested Funds and Total Budgeted Amount will automatically calculate and populate based on
your entries in other sections. You will need to indicate the Matched Funds manually. Please note, the required
match amount for FY23 is 12%. If you do not have matching funds for one of the categories then enter 0.
RequestFunds Matched Funds
Personnel 153698.2 65304 219002.2
Contract Services 236860 0 236860
Drug Testing Supplies 80808.4 0 80808.4
Other Costs 0 0 0
Equipment 0 0 0
Training and Travel 6528.64 0 6528.64
Transportation 1000 0 1000
Total CACJ funds 478895.24 65304
Other Funds Sources
Page - 3 - of 16
Criminal Justice Coordinating Council
CACJ
ALL Other Funds Sources - Upcoming Fiscal Year (FY23)
Please enter in this section the total amount your court received from other fund sources that are not State/CJCC
funds for direct programming expenses in the NEXT STATE Fiscal Year (From July 1, 2022 to June 30, 2023).
Make sure to select all applicable options. Please indicate whether the fund source is an annual fund source. If it is
not, please provide the end date in the form mm/dd/yyyy.
Please answer all the boxes per funding sources. For 'Yes' annual fund source, please enter '01/01/2022'
for 'If not annual fund source, when is the end date question'. If you do not receive funding from a source
then please enter 0 for Total Funds.
How funds are Used?
Total
Other
Funds
Drug
Testin
g
Equipme
nt
Evaluatio
n
Office
Supplie
s
Personn
el
Travel
Trainin
g
Treatme
nt
Othe
r
Is this
an
annual
fund
source
?
If not
annual
fund
source,
when is
the end
date?
Status
Byrne-JAG
Funding 0
Communit
y Service
Boards
0
Date Fund 0
Financial
Donations 0
Governors
Office of
Highway
Safety
0
Independe
nt 501(c)3 0
Juvenile
Justice
Incentive
Grant
0
Local
Governme
nt
(Municipal
or County)
90312 Yes
12/31/202
2
12:00:00
am
Already
Approve
d
Competitiv
e BJA
Grant
0
Participant
s Fees
10000
0 Yes
12/31/202
2
12:00:00
am
Already
Approve
d
Private
Foundatio
n Grant
0
Revenue
from Lab 0
Page - 4 - of 16
Criminal Justice Coordinating Council
CACJ
SAMHSA 0
All other
non-CACJ
Funds
0
Please use the provided space to provide any additional details regarding All Other Funding Sources. If you
selected 'other' as an option on this section of the grant, please indicate what 'other' is.
-Burke and Richmond County Drug Court program collects participant fees (2021 Anticipated Fees-minimum of
$100,000) -Circuit provides 100% of Director's salary/benefits, court staff salary, prosecutors, and Judge’s salary -
Circuit provides program supplies (printer ink, folders, binders, planners, etc.) -Richmond County provides office
space, utilities, and lab space
Other Funds Sources
ALL Other Funds Sources - Current Fiscal Year (FY22)
The next two sections are meant to provide CACJ with a sense of how sustainable your court program is. Please
enter in this section the total amount your court received from other fund sources that are not State/CJCC funds
for direct programming expenses in the CURRENT STATE Fiscal Year (from July 1, 2021 to June 30, 2022). Make
sure to select all applicable options. Please indicate whether the fund source is an annual fund source. If it is not,
please provide the end date in the form mm/dd/yyyy.
Please answer all the boxes per funding sources. For 'Yes' annual fund source, please enter '01/01/2022'
for 'If not annual fund source, when is the end date question'. If you do not receive funding from a source
then please enter 0 for Total Funds.
How funds are Used?
Total
Other
Funds
Drug
Testin
g
Equipmen
t
Evaluatio
n
Office
Supplie
s
Personne
l
Travel
Trainin
g
Treatmen
t Other
Is this
an
annual
fund
source
?
If not
annual
fund
source,
when is
the end
date?
Byrne-JAG
Funding 0
Community
Service
Boards
0
Date Fund 0
Financial
Donations 0
Governors
Office of
Highway
Safety
0
Independen
t 501(c)3 0
Juvenile
Justice 0
Page - 5 - of 16
Criminal Justice Coordinating Council
CACJ
Incentive
Grant
Local
Governmen
t (Municipal
or County)
90312 Yes
12/31/202
2 12:00:00
am
Competitive
BJA Grant 0
Participants
Fees
10000
0 Yes
12/31/202
2 12:00:00
am
Private
Foundation
Grant
0
Revenue
from Lab 0
SAMHSA 0
All other
non-CACJ
Funds
0
Please use the provided space to provide any additional details regarding All Other Funding Sources. If you
selected 'other' as an option on this section of the grant, please indicate what 'other' is.
-Burke, Columbia, and Richmond County Drug Court program collects participant fees (2020 Annual Fees
collected: $109,873) -Circuit provides 100% of Director's salary/benefits, court staff salary, prosecutors, and
Judge’s salary -Circuit provides program supplies (printer ink, folders, binders, planners, etc.) -Richmond County
provides office space, utilities, and lab space
Every court should strive to have the ability to continue operations in the event of a loss or significant reduction in
state funds. It is the CACJ’s objective to encourage courts to be sustainable in the event state funds are reduced.
The CACJ wants to invest in sustainable programs. How would your program maintain operations in the event state
funds were lost and your state grant were reduced or eliminated?
Current funding Sources for the Augusta Judicial Circuit Drug Court [AJCDC] program is provided by the
following: •-Burke, Columbia, and Richmond County Drug Court program collects participant fees -Circuit provides
100% of Director's salary/benefits, court staff salaries, prosecutors' salaries, and Judges' salary -Circuit provides
program supplies (printer ink, folders, binders, computers, etc.) -Richmond County provides all office space,
utilities, and lab space Potential Funding Sources and Steps toward Securing Them: The AJCDC would apply for
continuation funds from grant sources as available, to include federal funding. The AJCDC has discussed
pursuing a 501(c)3 funding to establish itself as a non-profit to receive program donations. Furthermore, AJCDC
would continue to pursue community contributions to support projects and strategies such as earned media, use
of facilities, volunteers, etc. Treatment options are reviewed and considered to find ways to reduce costs to the
court as well.
How much local funding has your court requested? How much has been approved?
$90,312 salary/benefits has been approved by the circuit for coordinator's salary. The Circuit defrays cost for
court staff salary, prosecutors, Judges salary, program supplies, along with Richmond County providing office
space, utilities, and lab space.
Page - 6 - of 16
Criminal Justice Coordinating Council
CACJ
Have you experienced any barriers in obtaining local funds from the counties within your circuit? If so, what are
they?
No
Instructions: Please report the Weeks and Hours worked only for the percentage of time that you are requesting.
That is, if a staff member is full time, but you are only requesting a portion of their salary, report only the hours and
weeks for which you are requesting funds. Additionally, please indicate whether the selected position is new.
Benefits will be calculated based on the salary amount requested. If a position title is not available in the drop down
list, this is not an allowable position with CACJ grant funds. Please remember to update your Matched Funds on
the General Information page to represent Total Personnel Funding for your court. Please answer the first row
for the following question.
Position Title Hours per Week Hourly Rate Weeks Requested New Position
Program Case Manager 40 19.91 52 41412.8
Program Coordinator 40 26.05 52 54184
Law Enforcement/Surveillance 15 35.93 52 28025.4
Please detail what the personnel funds requested will be used for in the box below. What will the positions
requested be doing? How will they work with your court?
Currently, there is one case manager assigned to 100+ DC participants, including 15 post adjudicated
participants. Case Managers work to accommodate participants' needs through required rehabilitative services,
skill building, referral & community linkage. Requesting salary of (1) existing Case Manager to continue
assessing, planning, linkage, monitoring and advocacy of 85- 100 pre-adjudicated participants and (1) new
Coordinator for aftercare, education/employment, and program evaluation. Law Enforcement/Curfew officers
average 15 hrs/week. Funds requested for Richmond Cty compliance officers calculated at $35/hr x 15/hours per
officer per mth for 12 mths.
Instructions: Please report the type of fringe benefits that you are requesting per personnel along with the amount
requested per benefit requested. The 'Total Anticipated Cost' will be calculated based on the 'Benefit Amount(s)'
requested. Note: 2021 FICA tax rate is 7.65%. Please use this percentage when calculating 'Benefit Amount' for
FICA. Please remember to update your Matched Funds on the General Information page to represent Total
Personnel Funding for your court. Please answer the first row for the following question.
The total anticipated cost for each position title should match the total salary request from Personnel Request
Page. The following salary requested amount for each position is provided for your reference. Postion 1: 41413
Postion 2: 54184 Postion 3: 28025 Postion 4: 0 Postion 5: 0 Postion 6: 0 Postion 7: 0 Postion 8: 0 Postion 9: 0
Position 10: 0
Benefit 1 Amount 1 Benefit 2 Amount 2 Benefit 3 Amount 3 Benefit 4 Amount 4
Position 1: 10847 10847
Position 2: 17085 17085
Position 3: FICA 2144 2144
Please use the provided space to provide any additional details regarding fringe benefits requested.
Benefit amount represents full amount as provided by the county for all benefits. FICA only for law enforcement.
Page - 7 - of 16
Criminal Justice Coordinating Council
CACJ
Instructions: Contracts and MOUs are those for whom you are not paying fringe benefits. These may be treatment
providers, surveillance personnel, life skills programming providers or other professionals. Only include the number
of hours or units you are asking the CACJ to fund. Please remember to update your Matched Funds on the
General Information page to represent Total Contracts and MOUs Funding for your court. Please answer the first
row for the following grid question.
A program case manager’s duty may include preparing court orders, data collection, preparing documentation for
staffing sessions/court, and assisting with other administrative duties in support of the court. A treatment case
manager may perform individual counseling, program assessment and/or reassessment, and facilitates participant
linkage to ancillary services.
Position Title Rate
Unit
Rate Per
Unit
Total Units
Requested
Anticipated Number of
Participants able to
serve per rate
Provider
Type
Total
Requested
Cost
Treatment Provider Per
month 17000 12 100 Non-CSB 204000
Lab Technician Drug
Screen Collector
Per
hour 22 170 100 Non-CSB 3740
Lab Technician Drug
Screen Collector
Per
hour 14 480 100 Non-CSB 6720
DCS Per
hour 32 700 100 Sheriff's
Department 22400
22400
Please use the provided space below to describe how the Contracts and MOUs requested will be work with your
court program.
Treatment-Funding is requested for psycho-educational group therapy, individual counseling & urine screens for
100 participants at a rate per mth x 12 months. Contract is under negotiation; Lab Tech funding is requested for 2
part-time lab techs to run urine screens: $22/hr x approx 14/hrs per mth & $14/hr x approx. 40 hrs/mth). Funding
for 2 DCS officers/compliance officers. $32/hr x 29/hrs per officer per mth.
Does your Court utilize or Operate a Local Lab?
Run ourselves
Consumables
Consumables Options Unit Cost Per Unit Total Units Requested Total Amount Requested
Water Item 12.25 120 1470
Urine Collection Cups Box 179 90 16110
Urine Collection Cups Box 69 32 2208
Monitoring Equipment
Monitoring Equipment Options Unit Cost Per Unit Total Units Requested Total Amount Requested
Electronic Ankle Monitoring Item 2160 12 25920
Confirmation or Lab Test
Confirmation or Lab Test Options Average Cost Per Test No. Tests Requested Total Amount Requested
ThermoFisher 15 60 900
Other 78 60 4680
Page - 8 - of 16
Criminal Justice Coordinating Council
CACJ
Onsite Devices (Instant Tests)
Onsite Devices
Options
Company
Used
Panels
Tested
Cost per
Unit Units Total Units
Requested
Total Amount
Requested
Patches ThermoFisher 8 610 Box 4 2440
Please use the provided space to provide any additional details regarding drug testing supplies. If you selected
'other' as an option on this section of the grant, please indicate what 'other' is.
WATER- AJCDC purchase 1 item (5 gallons) Crystal Springs for testing rate of $9/item, approx. 25 gallons (5
items)/month x 12 x year. EM: AJCDC requesting funds to contract with CSRA Probation - $6/day x 12 units to be
used. COLLECTION CUPS- AJCDC purchase (300/box) 90mL cups w/temp. strip for specimen collection from
Drug Testing Program Management [DTPM] rate of $78 x 5 boxes = $390/mth x 12 times a year. GLOVES:
AJCDC purchase (1000 pair x 2:large/x-large) gloves for specimen collection from DTPM at a rate of $175 x 2 x 2
times a year. CONFIRMATION:AJCDC confirms participant drug screens w/Cordant Health Solutions. Average
60 confirmation requests annually at $15.00/test. PATCHES-Requests to contract with PharmChek for purchase
of sweat patches to address the monitoring of high risks/high needs. Annual costs - 50 count/patches is $610 x
4/year
Typical Drugs Types
Barbiturates
Burprenorphine
Cocaine/Crack
ETG
Methamphetamine
Optiates
Oxycodone
THC
Other: Please provide an explanation
Synthetic Drugs Types
Fentanyl
Kratom
Synthetic Cannabinoids (K2/Spice)
Typical Drugs
Company Used Cost Per Test Total Tests Requested Total Requested
Barbiturates ThermoFisher 339 6 2034
Burprenorphine ThermoFisher 339 5 1695
Cocaine/Crack ThermoFisher 339 7 2373
ETG ThermoFisher 339 7 2373
Methamphetamine ThermoFisher 339 7 2373
Optiates ThermoFisher 339 7 2373
Oxycodone ThermoFisher 339 7 2373
THC ThermoFisher 339 7 2373
Other: Please provide an explanation ThermoFisher 69 18 1242
Page - 9 - of 16
Criminal Justice Coordinating Council
CACJ
Synthetic Drugs
Company Used Cost Per Test Total Tests Requested Total Requested
Fentanyl ThermoFisher 339 6 2034
Kratom ThermoFisher 740.6 4 2962.4
Synthetic Cannabinoids (K2/Spice) ThermoFisher 575 5 2875
Please use the provided space to provide any additional details regarding reagents drug supplies. If you select
'other' under synthetic/designer drugs or Company Used, please indicate what other is.
The AJC Drug Court Program is seeking a funding to defray the cost of drug testing reagents. This request is in
congruence with key Component #5: monitoring participants through intensive supervision that includes frequent
and random testing for alcohol and other substance use. OTHER CATEGORY: We purchase 3 Creatine reagent
kits per month from Thermo Fisher at a rate of $69 per box 6 times a year.
Instructions: The 2022 CACJ Annual Training Conference travel costs will calculate based on the conference
location (the Classic Center - Athens, GA). Your court is allowed up to 8 attendees, per court (Family Treatment
Courts can request up to 10 attendees due to court team makeup). Mileage should be calculated from your court's
location to the conference location. Mileage expenses will automatically calculate when the number of miles is
entered. Please enter the number of team members attending the conference and please note that the total per
diem requested automatically populates within the total anticipated costs. Next, please enter the number of nights
your team will stay in a hotel (this number will be 2 or 3 only). Then enter the number of hotel rooms needed to
accommodate your team members. Please note that the total anticipated costs increases when you enter the
number of hotel rooms. Expenses for the hotel and mileage will be calculated in accordance with the State of
Georgia Statewide Travel Regulations. Further, the 2022 CACJ Annual Training Conference requests should
include no more than three nights of lodging per/person, if your courts is located more than 51 miles or more from
the conference venue; mileage expenses ($0.56/mile) for attendees to and from the conference venue, if your court
is located less than 51 miles from the conference venue; and per diem expenses for meals if your court is located
51 miles from the conference venue. Attendees are expected to carpool when able. The CACJ will provide
breakfast and lunch to conference attendees. The total per diem/per person is $62.00, which takes into account the
meals provided. Fully describe your matched funds (to include calculations) in the narrative section below. Please
remember to update your Matched Funds on the General Information page to represent Total Training and Travel
Funding for your court. Other In-State Training and Travel Requests should be requested in accordance with the
State of Georgia Statewide Travel Regulations. Please answer the first row for the following grid question. If
you are not asking for hotel rooms please enter 0 in the respective fields.
Court Team
Name
Mileage (roundtrip)
Total
No. Team
Members
Total Hotel nights per
room
No. Hotel
Rooms TotalRequest
judge 300 1 3 1 680
defense counsel 300 1 3 1 680
asst. district
attorney 300 1 3 1 680
director 300 1 3 1 680
coordinator 300 1 3 1 680
case manager 300 1 3 1 680
law enforcement
rep 300 1 3 1 680
treatment rep 300 1 3 1 680
Please use the provided space to provide any additional details regarding your court's request for funding to attend
the CACJ Annual Conference
Page - 10 - of 16
Criminal Justice Coordinating Council
CACJ
We are requesting funds for the AJCDC 8 team members to attend the CACJ Conference. With the District
Attorney's new mission, it is imperative all team members attend as we transform AJC's criminal justice system
with emphasis on standards and current trends within Problem Solving Courts.
Instructions: If you are requesting funds to intra-circuit mileage or mileage for other training opportunities in the
state, please use the grid below. Courts may request funds for in-state ONLY evidence-based training or other
applicable accountability court training (virtual, in-person, or asynchronous opportunities). NOTE: Mileage costs will
automatically calculate. Include the roundtrip mileage for a SINGLE trip and then the number of trips you intend to
make. If the court is not requesting funds for training or mileage, enter 0 (zero) in the respective column. Please
answer the first row for the following grid question.
Court Staff/Contractor Name Training Cost Mileage (roundtrip)Number of Trips TotalRequest
case manager 0 72 6 241.92
case manager 0 50 12 336
case manager 0 30 16 268.8
coordinator 0 72 6 241.92
Please use the provided space to provide any additional details regarding mileage use or training requests. Please
indicate the curriculum training requested, the cost of training, and how the training is conducted (asynchronous, in-
person, virtual, etc). If you are requesting mileage between counties, please list the distance between those
counties and how many participants were served in each of those counties.
The AJCDC program is requesting funds for inner-circuit travel for 2 counties (Burke and Richmond) Currently, 1
existing case manager (pre-adjudicated & post adjudicated cases) travels to Burke County jail (72 miles) once
every 2 months and Richmond County jail (30 miles), one to two times a month, to conduct assessments for
potential candidates and for on-going case management of participants.
If you are applying for multiple courts, please list the courts.
AJC Adult Felony Drug Court, Mental Health Court and Veterans Court
How many participants do you anticipate will participate in your proposed transportation project (from July 1, 2022 -
June 30, 2023)? If you are applying for multiple courts, please list the court name then the number of participants.
Approximately, 37% or 46 out of 123 participants requested public transportation as noted during
intake/assessments. During COVID, bus passes were not utilized as public transportation was free. However, it is
predicted, GA Public Health State of Emergency will expire April 6, 2021 and passes will be used at that time.
Approximately, 65% or 28 out of 43 Mental Health participants requested public transportation as noted during
intake/assessments. During COVID, bus passes were not utilized as public transportation was free. However, it is
predicted, GA Public Health State of Emergency will expire April 6, 2021 and passes will be used at that time.
Approximately 5% or 1 out of 17 Veterans participants requested public transportation as noted during
intake/assessments.
How many new participants will your court add if the proposed transportation project is funded? If you are applying
for multiple courts, please list the court name and then the number of participants.
Anticipated number of Drug Court participants which will be added if proposed transportation project is funded is
37 - total # will be 160 Anticipated number of Mental Health Court participants which will be added if proposed
transportation project is funded is 17 - total # will be 60 Anticipated number of Veterans Court participants which
will be added if proposed transportation project is funded is 13 - total # will be 30
Page - 11 - of 16
Criminal Justice Coordinating Council
CACJ
Please fully describe your proposed transportation project. Include why the project is needed and cannot be funded
by other sources.
Currently, we receive bus passes at a rate of $25 (monthly pass) for Richmond County's Transit System. In
partnership with DCS, statewide transportation is provided for transportation to out of circuit residential treatment.
In partnership with local sheriff departments, incarcerated drug court, mental health and veterans court
participants are provided transportation throughout the county for medical appointments to assist with residential
placement.
If there are additional items regarding your transportation program, please include them in the space below.
The proposed transportation is needed because many of our participants are destitute and do not have reliable
transportation or employment, especially in the early stages of the program, usually due to incarceration, financial
hardships, or continued struggles with addiction. The concept of providing transportation removes a major barrier
to ensure 1) treatment attendance, 2) court sessions' attendance and 3) drug screening. Once participants are
stable in treatment, other areas of case management can be addressed, to attain and maintain employment,
budgeting and establishing a steady flow of income for other goals to be reached.
If you are requesting ANY transportation funding, you are required to complete the Transportation Narrative. If you
do not complete this information, your transportation request may not be considered. Please remember to update
your Matched Funds on the General Information page to represent Total Transportation Funding for your court.
Please answer the first row for the following grid question.
Rate Unit Rate per Unit Total Units Under Contract?TotalRequest
Public Transportation per Trip 25 40 No 1000
In the budget priority column, select the budget priority level for each section. In the box provided, give us a brief
rationale for your prioritization choice. Please do not select the same level twice.
Budget Priority
First Second Third Fourth Fifth Sixth Seventh Priority Reasoning
Personnel
adequate number of personnel is essential to the
day to day operations of accountability courts.
currently
Contract
Services substance abuse treatment (counseling staff)
Drug Testing
Supplies
drug testing supplies are needed to assist with
drug and alcohol monitoring of participants.
products such as urine collection cups
Other Costs provided by county
Equipment provided by county
Training and
Travel
funds are requested for drug court team
members to attend cacj conference for training
needs to further understand roles within the team
and the importance of reinforcing drug court
standards throughout the program.
Transportation
funds are requested to eliminate transportation
as a barrier to receive treatment services and
attend mandatory drug court sessions. public
Page - 12 - of 16
Criminal Justice Coordinating Council
CACJ
transportation is accessible within richmond
county.
Please describe in detail how state grant funds are budgeted and this funding source works together with the
court's other funding sources to create a comprehensive program.
The AJCDC serves 2 counties: Burke [pop. 22,271] & Richmond [pop.204,220]. FY '20-21, we maintained a
successful pilot program of 15 post-adjudicated participants. While the needs of the circuit were greater, the
current staffing could not support additional offenders. The allocation of this grant, in conjunction w/local funding
will impact the courts ability to effectively meet circuit's needs.We are requesting funds of $426,992 with match of
$47,444 to expand current model, by creating a hybrid model for an increase of post-adjudicated participants.
Also requested a new position (Coordinator) for FY23.
What resources does your court share with other accountability court programs or agencies within your circuit?
When applicable, CACJ strongly encourages the sharing of resources between accountability court programs
and/or other agencies.
Drug Lab
Drug Tests
Surveillance Officer Time
Treatment providers
Office Space
Case manager(s)
Lab Technicians
Transportation/Vehicles for Participants
If you are not using a CSB, please explain why.
The AJCDC does not use local CSBs for the following reasons: 1) The CSB does not want to participate in
mandatory court staffing sessions (which we require) 2) The CSB does not offer evidence-based programming,
specifically, MRT is not offered 3)The CSB does not offer substance abuse services that are suitable to our
population's needs, specifically, collection of urine specimens are not directly observed or monitored by staff.
Please explain your court's current drug testing methods and why your court chose those methods.
Random Urinalysis Drug Testing is facilitated by a cloud based website (Paracelsus) which randomly selects all
participants to provide a minimum of three (3) screens per week, up to seven (7) days a week (Sunday-Saturday).
Adult Felony Drug Court participants are assigned a color on the first day of orientation. Participants must call in
daily to hear if their color has been called which determines if they test for the day. If their color is called,
participants submit to an observed chain of custody urinalysis test between the assigned testing hours and
locations. The Treatment Court Drug Testing Laboratory utilizes one or more of the following - specific gravity, ph
and creatinine values to check for adulterants.
CACJ encourages well-written and reasonable applications for state funding. If your court is requesting an increase
of 10% or more than the total amount of state funds awarded in the fiscal year 2022, please detail the need for
additional funds. CACJ will prioritize requests based on an increase in participant census.
The AJCDC is requesting an increase as a result of the newly elected District Attorney's mission of rehabilitation
& restorative justice to the Circuit's criminal justice system. A comprehensive District Attorney's review is being
Page - 13 - of 16
Criminal Justice Coordinating Council
CACJ
conducted to ensure Drug Court's legal eligibility criteria expands to include a target population of substance
abusing offenders who require intense supervision in the community. Despite the negative impact of COVID
nationwide, AJC's current participant count remains high at 118 . If additional funds are received the AJC will be
able to custom tailor court supervision, add an aftercare component, an education/employment component, and
data-driven evaluation component.
If your court has de-obligated state funds within the past two fiscal years, please explain the circumstances and the
plan to prevent a de-obligation from occurring in the future.
The former Director unknowingly included the Director's salary and benefits in the FY21 grant application. When
this error was caught through an internal system of checks and balances, there was an attempt to reallocate
those funds toward treatment costs. That request was denied and left the program with a substantial shortfall.
If your court received a note/comment from the CACJ Funding Committee on your fiscal year 2022 grant award,
please describe how your court addressed the Committee’s note/comment.
AJC Felony Drug Court is not aware of any notes or comments from the CACJ Funding Committee for FY22.
Please provide any additional information below.
We are requesting an additional position of Coordinator to expand services to include: tailored treatment,
aftercare, a partnership with Augusta Tech College for career training, and evaluation of program and services.
Initals
TB
Passcode
2044
How much did your court collect in participant fees in the previous fiscal year? If not applicable enter 0.
100000
Please explain why your court does or does not collect participant fees.
Fees are collected to support the AJCircuit's day to day operations of Drug Court program.
If participants fees are collected, how do those fees support the operations of the court? If it is not applicable,
please enter NA.
Fees are collected to support circuit operations of Drug Court program to include, but not limited to, prosecutors'
salaries, judges' salaries, court support staff salaries, program supplies, office space, utilities, and lab space.
Page - 14 - of 16
Criminal Justice Coordinating Council
CACJ
Are you requesting funds for personnel? (NOTE: If you are providing personnel funding as MATCH ONLY, click
NO).
Yes
Are you requesting funding for Contracts and MOUs? (NOTE: If you are providing Contracts and MOUs funding as
MATCH ONLY, click NO).
Yes
Are you requesting funds for Drug Testing supplies? (NOTE: If you are providing drug testing supplies funding as
MATCH ONLY, click NO).
Yes
Do you have a fixed-rate per test contract with a county drug lab for which you are requesting funds?
No
Are you requesting funds for reagents? (NOTE: If you are providing reagent funding as MATCH ONLY, click NO).
Yes
Are you requesting funds for supplies? (Supplies are durable items that cost less than $5,000). (NOTE: If you are
providing supplies funding as MATCH ONLY, click NO).
No
Are you requesting funds for Equipment? (Equipment funds are for durable goods that cost more than $5,000.).
(NOTE: If you are providing equipment funding as MATCH ONLY, click NO).
No
Are you requesting funds to attend the CACJ Annual Training Conference? (NOTE: If you are providing CACJ
conference travel funding as MATCH ONLY, click NO).
Yes
Are you requesting additional funds for mileage and training for your court? (NOTE: If you are providing mileage
funding as MATCH ONLY, click NO).
Yes
Are you requesting funds to assist participants with transportation needs? (NOTE: If you are providing
transportation funding as MATCH ONLY, click NO).
Yes
CACJ recognizes the need for courts to provide individualized treatment plans for participants. Further, CACJ
expects that courts provide a range of services that include evidence-based curricula and ancillary services. Courts
should continue to provide an adequate dosage of services.
Page - 15 - of 16
Criminal Justice Coordinating Council
CACJ
Which evidence-based curricula does your court offer? Please, select ALL that apply from the list below.
Cognitive Behavioral Therapy (CBT)
Individual Therapy/Counseling
Moral Reconation Therapy (MRT)
Relapse Prevention Therapy (RPT)
Seeking Safety
Which ancillary services do you court provides? Please, select ALL that apply from the list below.
Life Skills Course
Accountability Court Alumni Program
Respondent Report (c)2020 by 2x4 Solutions GmbH - www.2x4.de
Page - 16 - of 16
Criminal Justice Coordinating Council
CACJ
REFERENCE NO.:OFFICE OF THE GOVERNORCRIMINAL JUSTICE COORDINATING COUNCIL
SUBGRANT AWARD
State of Georgia - Accountability Courts Grant
01
SUBGRANTEE:
IMPLEMENTING
AGENCY:
SUBGRANT NUMBER:
FEDERAL FUNDS:
MATCHING FUNDS:
TOTAL FUNDS:
GRANT PERIOD:
Richmond County
J23-8-004
$ 348,623
$ 47,540
$ 396,163
07/01/22-06/30/23
This award is made under the Council of Accountability Courts Judges State of
Georgia grant program. The purpose of the Accountability Court Grants program is to
make grants to local courts and judicial circuits to establish specialty courts or
dockets to address offenders arrested for drug charges or mental health issues.
This grant program is subject to the administrative rules established by the
Criminal Justice Coordinating Council.
This Subgrant shall become effective on the beginning date of the grant period,
provided that a properly executed original of this "Subgrant Award" is returned to
the Criminal Justice Coordinating Council by June 30, 2022.
AGENCY APPROVAL SUBGRANTEE APPROVAL
Criminal Justice Coordinating Council
Signature of Authorized Official Date
Typed Name & Title of Authorized Official
Employer Tax Identification Number (EIN)
58-2204274-004
Augusta/Richmond County
Adult Felony Drug Courts
Jay Neal, Director
Date Executed: ____________________07/01/22
PROJECT NAME:
**************************************************************************************
INTERNAL USE ONLY
TRANS CD REFERENCE ORDER EFF DATE TYPE PAY DATE INVOICE CONTRACT #
VENDOR CODE
**91102
OVERRIDE
2
ORGAN
46
CLASS
4
PROJECT
J23-8-004
ITEM CODE
1
DESCRIPTION 25 CHARACTERS EXPENSE ACCT AMOUNT
$ 348,623624.41
07/01/22
01
01
Adult Felony Drug Courts
Commission Meeting Agenda
6/21/2022 2:00 PM
Motion to approve State Grant Award for Superior Court's Mental Health Court Program
Department:Superior Court
Department:Superior Court
Caption:Motion to approve the FY2023 Criminal Justice Council grant
award for Mental Health Court Program in the amount of
$147,685.00.(Approved by Public Safety Committee June 14,
2022)
Background:Grant award will help in the continuation of the Adult Felony
Mental Health Court Program, which advances public safety,
reduces crime, reduces costs to the community, and improves
individual and community health by providing intensive,
integrated, evidence-based court supervision and comprehensive
treatment services for Mental Health Participants.
Analysis:The grant award assists with the daily operations of the Adult
Felony Mental Health Court Program.
Financial Impact:Grant award in the amount of $147,685.00 with a local cash
match not to exceed $20,139.00, paid with participant fees from
fund 205.
Alternatives:Disapprove grant award.
Recommendation:Approve grant award.
Funds are
Available in the
Following
Accounts:
Org. Key: 220022636 with local cash match from 205000000.
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Page - 1 - of 15
Criminal Justice Coordinating Council
CACJ
07.03.2022
Welcome to the Council of Accountability Court Judges (CAJC), FY23 Grant Application. The CACJ only will accept
grant applications through this electronic survey. Your court should complete this document by March 3th to apply
for state funds. How to navigate, saving and submitting the application: Please note the 'Previous' and 'Next'
buttons at the bottom of each page. These will help you to navigate within the application. If you need to update
any question at any time, you can go back to it using the previous button. All information filled in one page will be
saved in our repository after you hit the 'Next' buttom. You do not need to answer the whole survey at once. You
can save the information already provided (clicking 'Next') and come back later. The application will be submitted
when you click next at the end of the survey. Please, do not click to submit the application if you have not
completed it. To submit the application, please enter the validation code provided to you in the FY23
Accountability Court Grant Application User email. After submitting your application, a report will be sent on
the following day after the submission to the e-mail provided by you on the first page of this survey. The grant
application survey must be completed no later than 11:59pm on 3/3 in order for the court to receive the report on
time and submit a completed application packet by the due date of 3/4 at 5pm. If you have questions about the
grant completion or submission process, please contact Kimberly Howard, Operations Coordinator at CACJ at
kimberly.howard@georgiacourts.gov.
Calculations: This document is arranged so that the only information you need to enter is the amount you are
requesting, the units, and the number of units. The survey does the rest of the work for you. Do not worry about
calculating totals. If you find a mistake in the calculations, please contact Rafael Soares, Research Analyst at
CJCC, at rafael.soares@cjcc.ga.gov. All of the budget sections are summed and presented in aggregate on the
report that will be sent by e-mail. A summary of the total requested funds is also available at the end of the
grant application survey.
Narrative: On the 'Narrative' pages, please describe your court program, sustainability plan, and need for
transportation costs. The Budget narrative should thoroughly and clearly describe every category of expense listed.
Proposed budgets are expected to be complete, reasonable and allowable, cost-effective, and necessary for
project activities. The explanation should be mathematically sound and correspond with the information and figures
provided in the Budget Request. The explanation should explain how all costs were estimated and calculated and
how they are relevant to the program.
Name of persons filling out this form
Nolan Martin
Please enter a valid Email Address. (Note: Your application summary report will be sent out to the Email Adress
entered below.)
NMartin@augustaga.gov
Email Address: Please re-enter your Email Address
NMartin@augustaga.gov
Phone(xxx-xxx-xxxx):
706-849-3738
On April 26-27, 2022 who will be available to answer questions on this grant, if the committee shall have any?
Nolan Martin
Page - 2 - of 15
Criminal Justice Coordinating Council
CACJ
Please provide a phone number for this person(xxx-xxx-xxxx):
706-849-3738
Please select your court name. If you are submitting a budget for an implementation court, please select
'Implementation Court' also. To select 'Implementation Court' go to the end of the court name list. To make multiple
selections from the Court Name list, click the checkbox next to each court name.
Augusta Judicial Circuit Mental Wellness Court
Please enter your implementation court's name:
Please select the Judicial Circuit in which your court is operating
Augusta
Please select the primary program your accountability court offers
Adult Mental Health Court
Please select the secondary program (if any) that your accountability court offers
Please select your court level
Superior
Total Funds Requested
Please note, the Requested Funds and Total Budgeted Amount will automatically calculate and populate based on
your entries in other sections. You will need to indicate the Matched Funds manually. Please note, the required
match amount for FY23 is 12%. If you do not have matching funds for one of the categories then enter 0.
RequestFunds Matched Funds
Personnel 105679.9 21525 127204.9
Contract Services 60000 0 60000
Drug Testing Supplies 22171.4 0 22171.4
Other Costs 0 0 0
Equipment 0 0 0
Training and Travel 3163.52 0 3163.52
Transportation 2500 0 2500
Total CACJ funds 193514.82 21525
Other Funds Sources
Page - 3 - of 15
Criminal Justice Coordinating Council
CACJ
ALL Other Funds Sources - Upcoming Fiscal Year (FY23)
Please enter in this section the total amount your court received from other fund sources that are not State/CJCC
funds for direct programming expenses in the NEXT STATE Fiscal Year (From July 1, 2022 to June 30, 2023).
Make sure to select all applicable options. Please indicate whether the fund source is an annual fund source. If it is
not, please provide the end date in the form mm/dd/yyyy.
Please answer all the boxes per funding sources. For 'Yes' annual fund source, please enter '01/01/2022'
for 'If not annual fund source, when is the end date question'. If you do not receive funding from a source
then please enter 0 for Total Funds.
How funds are Used?
Total
Other
Fund
s
Drug
Testin
g
Equipme
nt
Evaluatio
n
Office
Supplie
s
Personn
el
Travel
Trainin
g
Treatme
nt
Othe
r
Is this
an
annual
fund
source
?
If not
annual
fund
source,
when is
the end
date?
Status
Byrne-JAG
Funding 0
Communit
y Service
Boards
0
Date Fund 0
Financial
Donations 0
Governors
Office of
Highway
Safety
0
Independe
nt 501(c)3 0
Juvenile
Justice
Incentive
Grant
0
Local
Governme
nt
(Municipal
or County)
6830
6 Yes
12/31/202
2
12:00:00
am
Already
Approve
d
Competitiv
e BJA
Grant
0
Participant
s Fees 0
Private
Foundation
Grant
0
Revenue
from Lab 0
SAMHSA 0
Page - 4 - of 15
Criminal Justice Coordinating Council
CACJ
All other
non-CACJ
Funds
0
Please use the provided space to provide any additional details regarding All Other Funding Sources. If you
selected 'other' as an option on this section of the grant, please indicate what 'other' is.
provides 100% of the Director's salary/benefits, court staff salaries, prosecutors, and Judge’s salaries -Circuit
provides program supplies (printer ink, folders, binders, planners, etc.) -Richmond County provides office space,
utilities, and lab space
Other Funds Sources
ALL Other Funds Sources - Current Fiscal Year (FY22)
The next two sections are meant to provide CACJ with a sense of how sustainable your court program is. Please
enter in this section the total amount your court received from other fund sources that are not State/CJCC funds
for direct programming expenses in the CURRENT STATE Fiscal Year (from July 1, 2021 to June 30, 2022). Make
sure to select all applicable options. Please indicate whether the fund source is an annual fund source. If it is not,
please provide the end date in the form mm/dd/yyyy.
Please answer all the boxes per funding sources. For 'Yes' annual fund source, please enter '01/01/2022'
for 'If not annual fund source, when is the end date question'. If you do not receive funding from a source
then please enter 0 for Total Funds.
How funds are Used?
Total
Other
Funds Drug
Testing
Equipmen
t
Evaluatio
n
Office
Supplie
s
Personne
l
Travel
Trainin
g
Treatmen
t Other
Is this
an
annual
fund
source
?
If not
annual
fund
source,
when is
the end
date?
Byrne-JAG
Funding 0
Community
Service
Boards
0
Date Fund 0
Financial
Donations 0
Governors
Office of
Highway
Safety
0
Independen
t 501(c)3 0
Juvenile
Justice
Incentive
Grant
0
Page - 5 - of 15
Criminal Justice Coordinating Council
CACJ
Local
Governmen
t (Municipal
or County)
68306 Yes
12/31/202
2 12:00:00
am
Competitive
BJA Grant 0
Participants
Fees 0
Private
Foundation
Grant
0
Revenue
from Lab 0
SAMHSA 0
All other
non-CACJ
Funds
0
Please use the provided space to provide any additional details regarding All Other Funding Sources. If you
selected 'other' as an option on this section of the grant, please indicate what 'other' is.
Circuit provides 100% of Director's salary/benefits, court staff salaries, prosecutors, and Judge’s salaries -Circuit
provides program supplies (printer ink, folders, binders, planners, etc.) -Richmond County provides office space,
utilities, and lab space
Every court should strive to have the ability to continue operations in the event of a loss or significant reduction in
state funds. It is the CACJ’s objective to encourage courts to be sustainable in the event state funds are reduced.
The CACJ wants to invest in sustainable programs. How would your program maintain operations in the event state
funds were lost and your state grant were reduced or eliminated?
Current funding sources for the Augusta Judicial Circuit Mental Health Court [AJCMHC] program is provided by
the following: Circuit provides 100% of the Director's salary/benefits, court staff salaries, prosecutors' salaries,
and Judges' salary -Circuit provides program supplies (printer ink, folders, binders, computers, etc.) -Richmond
County provides all office space, utilities, and lab space Potential Funding Sources and Steps toward Securing
Them: The AJCMHC would apply for continuation funds from grant sources as available, to include federal
funding. The AJCMHC has discussed pursuing a 501(c)3 funding to establish itself as a non-profit to receive
program donations. Furthermore, AJCMHC would continue to pursue community contributions to support projects
and strategies such as earned media, use of facilities, volunteers, etc. Treatment options are reviewed and
considered to find ways to reduce costs to the court as well.
How much local funding has your court requested? How much has been approved?
68,306 salary/benefits has bee approved by the circuit for Director's salary. The Circuit defrays cost for court staff
salary, prosecutors, Judges salary, program supplies, along with Richmond County providing office space,
utilities, and lab space.
Have you experienced any barriers in obtaining local funds from the counties within your circuit? If so, what are
they?
Page - 6 - of 15
Criminal Justice Coordinating Council
CACJ
No-Circuit provides 100% of Director salary/benefits, court staff salaries, prosecutors, and Judge’s salaries -
Circuit provides program supplies (printer ink, folders, binders, planners, etc.) -Richmond County provides office
space, utilities, and lab space
Instructions: Please report the Weeks and Hours worked only for the percentage of time that you are requesting.
That is, if a staff member is full time, but you are only requesting a portion of their salary, report only the hours and
weeks for which you are requesting funds. Additionally, please indicate whether the selected position is new.
Benefits will be calculated based on the salary amount requested. If a position title is not available in the drop down
list, this is not an allowable position with CACJ grant funds. Please remember to update your Matched Funds on
the General Information page to represent Total Personnel Funding for your court. Please answer the first row
for the following question.
Position Title Hours per Week Hourly Rate Weeks Requested New Position
Program Case Manager 40 16.73 52 34798.4
Law Enforcement/Surveillance 13 35.93 50 23354.5
Program Case Manager 40 13 52 27040
Please detail what the personnel funds requested will be used for in the box below. What will the positions
requested be doing? How will they work with your court?
Currently, there is 1 case manager providing services to MHC participants with an expectation of continued
growth based upon the re-vamping of eligibility criteria by District Attorney & the implementation of a pre-
adjudicated model being added to MHC, along with the increase in FY '20- 22. 1) Requesting 1/2 salary of (1)
existing Case Manager to continue assessing, planning, linkage, monitoring & advocacy of 40 post adjudicated
mental health participants. See Fringe Benefits for total funding request. 2) County LE ensure compliance
w/curfew checks & work to support needs of the Courts by providing critical details regarding home environment
& verifying employment. Request $34.05/hr x 6 hrs/week x 52 wks. See Fringe Benefits for total funding request
Instructions: Please report the type of fringe benefits that you are requesting per personnel along with the amount
requested per benefit requested. The 'Total Anticipated Cost' will be calculated based on the 'Benefit Amount(s)'
requested. Note: 2021 FICA tax rate is 7.65%. Please use this percentage when calculating 'Benefit Amount' for
FICA. Please remember to update your Matched Funds on the General Information page to represent Total
Personnel Funding for your court. Please answer the first row for the following question.
The total anticipated cost for each position title should match the total salary request from Personnel Request
Page. The following salary requested amount for each position is provided for your reference. Postion 1: 34798
Postion 2: 23354 Postion 3: 27040 Postion 4: 0 Postion 5: 0 Postion 6: 0 Postion 7: 0 Postion 8: 0 Postion 9: 0
Position 10: 0
Benefit 1 Amount 1 Benefit 2 Amount 2 Benefit 3 Amount 3 Benefit 4 Amount 4
Position 1: 10184 10184
Position 2: FICA 1787 1787
Position 3: 8516 8516
Please use the provided space to provide any additional details regarding fringe benefits requested.
Total fringe is the actual fringe and benefits as provided by the county for the existing case manager position and
FICA only for the deputies. Position 3 is a request for an Intensive Case Manager to divide time 50% to Mental
Health Court and 50% to Veterans Court.
Page - 7 - of 15
Criminal Justice Coordinating Council
CACJ
Instructions: Contracts and MOUs are those for whom you are not paying fringe benefits. These may be treatment
providers, surveillance personnel, life skills programming providers or other professionals. Only include the number
of hours or units you are asking the CACJ to fund. Please remember to update your Matched Funds on the
General Information page to represent Total Contracts and MOUs Funding for your court. Please answer the first
row for the following grid question.
A program case manager’s duty may include preparing court orders, data collection, preparing documentation for
staffing sessions/court, and assisting with other administrative duties in support of the court. A treatment case
manager may perform individual counseling, program assessment and/or reassessment, and facilitates participant
linkage to ancillary services.
Position Title Rate
Unit
Rate Per
Unit
Total Units
Requested
Anticipated Number of
Participants able to serve
per rate
Provider
Type
Total Requested
Cost
Treatment
Provider
Per
month 5000 12 25 Non-CSB 60000
Please use the provided space below to describe how the Contracts and MOUs requested will be work with your
court program.
Treatment-Funding amount $5,000/mo per contract is requested for MHC psycho-educational group therapy,
individual counseling & urine screens
Does your Court utilize or Operate a Local Lab?
Run ourselves
Consumables
Consumables Options Unit Cost Per Unit Total Units Requested Total Amount Requested
Water Item 12 36 432
Urine Collection Cups Box 78 12 936
Monitoring Equipment
Monitoring Equipment Options Unit Cost Per Unit Total Units Requested Total Amount Requested
Confirmation or Lab Test
Confirmation or Lab Test Options Average Cost Per Test No. Tests Requested Total Amount Requested
ThermoFisher 15 35 525
Onsite Devices (Instant Tests)
Onsite Devices
Options
Company
Used
Panels
Tested
Cost per
Unit Units Total Units
Requested
Total Amount
Requested
Patches ThermoFisher 8 610 Box 2 1220
Please use the provided space to provide any additional details regarding drug testing supplies. If you selected
'other' as an option on this section of the grant, please indicate what 'other' is.
WATER- AJCMHC purchase 1 item (5 gallons) Crystal Springs for testing rate of $12/item, approx. 25 gallons (3
items)/month $27 x 12/mths. COLLECTION CUPS- AJCMHC purchase (300/box) 90mL cups w/temp. strip for
specimen collection from Drug Testing Program Management [DTPM] rate of $78 x 2 boxes = $156/mth x 6 times
a year. CONFIRMATION:AJCMHC confirms participant drug screens w/Cordant Health Solutions. Average 35
Page - 8 - of 15
Criminal Justice Coordinating Council
CACJ
confirmation requests annually at $15.00/year. PATCHES-Requests to contract with PharmChek for purchase of
sweat patches to address the monitoring of high risks/high needs. Annual costs - 50 count/patches is $610 x
2/year
Typical Drugs Types
Barbiturates
Burprenorphine
Cocaine/Crack
ETG
Methamphetamine
Optiates
Oxycodone
THC
Synthetic Drugs Types
Fentanyl
Kratom
Synthetic Cannabinoids (K2/Spice)
Typical Drugs
Company Used Cost Per Test Total Tests Requested Total Requested
Barbiturates ThermoFisher 339 4 1356
Burprenorphine ThermoFisher 339 4 1356
Cocaine/Crack ThermoFisher 339 4 1356
ETG ThermoFisher 339 4 1356
Methamphetamine ThermoFisher 339 5 1695
Optiates ThermoFisher 339 5 1695
Oxycodone ThermoFisher 339 4 1356
THC ThermoFisher 339 5 1695
Synthetic Drugs
Company Used Cost Per Test Total Tests Requested Total Requested
Fentanyl ThermoFisher 339 4 1356
Kratom ThermoFisher 740.6 4 2962.4
Synthetic Cannabinoids (K2/Spice) ThermoFisher 575 5 2875
Please use the provided space to provide any additional details regarding reagents drug supplies. If you select
'other' under synthetic/designer drugs or Company Used, please indicate what other is.
The AJC Mental Health Court Program is seeking a funding to defray the cost of drug testing reagents. This
request is in congruence with key Component #5: monitoring participants through intensive supervision that
includes frequent and random testing for alcohol and other substance use.
Instructions: The 2022 CACJ Annual Training Conference travel costs will calculate based on the conference
location (the Classic Center - Athens, GA). Your court is allowed up to 8 attendees, per court (Family Treatment
Page - 9 - of 15
Criminal Justice Coordinating Council
CACJ
Courts can request up to 10 attendees due to court team makeup). Mileage should be calculated from your court's
location to the conference location. Mileage expenses will automatically calculate when the number of miles is
entered. Please enter the number of team members attending the conference and please note that the total per
diem requested automatically populates within the total anticipated costs. Next, please enter the number of nights
your team will stay in a hotel (this number will be 2 or 3 only). Then enter the number of hotel rooms needed to
accommodate your team members. Please note that the total anticipated costs increases when you enter the
number of hotel rooms. Expenses for the hotel and mileage will be calculated in accordance with the State of
Georgia Statewide Travel Regulations. Further, the 2022 CACJ Annual Training Conference requests should
include no more than three nights of lodging per/person, if your courts is located more than 51 miles or more from
the conference venue; mileage expenses ($0.56/mile) for attendees to and from the conference venue, if your court
is located less than 51 miles from the conference venue; and per diem expenses for meals if your court is located
51 miles from the conference venue. Attendees are expected to carpool when able. The CACJ will provide
breakfast and lunch to conference attendees. The total per diem/per person is $62.00, which takes into account the
meals provided. Fully describe your matched funds (to include calculations) in the narrative section below. Please
remember to update your Matched Funds on the General Information page to represent Total Training and Travel
Funding for your court. Other In-State Training and Travel Requests should be requested in accordance with the
State of Georgia Statewide Travel Regulations. Please answer the first row for the following grid question. If
you are not asking for hotel rooms please enter 0 in the respective fields.
Court Team
Name
Mileage (roundtrip)
Total
No. Team
Members
Total Hotel nights per
room
No. Hotel
Rooms TotalRequest
case manager 300 1 3 1 680
treatment rep 300 1 3 1 680
treatment rep 300 1 3 1 680
law enforcement 300 1 3 1 680
Please use the provided space to provide any additional details regarding your court's request for funding to attend
the CACJ Annual Conference
We are requesting funds for the AJCMHC team members to attend the CACJ Conference. With the District
Attorney's new mission, it is imperative all team members attend as we transform AJC's criminal justice system
with emphasis on Mental Health Court standards and current trends within Problem Solving Courts.
Instructions: If you are requesting funds to intra-circuit mileage or mileage for other training opportunities in the
state, please use the grid below. Courts may request funds for in-state ONLY evidence-based training or other
applicable accountability court training (virtual, in-person, or asynchronous opportunities). NOTE: Mileage costs will
automatically calculate. Include the roundtrip mileage for a SINGLE trip and then the number of trips you intend to
make. If the court is not requesting funds for training or mileage, enter 0 (zero) in the respective column. Please
answer the first row for the following grid question.
Court Staff/Contractor Name Training Cost Mileage (roundtrip)Number of Trips TotalRequest
case manager 0 72 6 241.92
case manager 0 30 12 201.6
Please use the provided space to provide any additional details regarding mileage use or training requests. Please
indicate the curriculum training requested, the cost of training, and how the training is conducted (asynchronous, in-
person, virtual, etc). If you are requesting mileage between counties, please list the distance between those
counties and how many participants were served in each of those counties.
The AJCMHC program is requesting funds for inner-circuit travel for 2 counties (Burke and Richmond). Currently,
1 existing case manager travels to Burke County jail (72 miles) once every 2 months, and Richmond County jail
(30 miles), one to two times a month, to conduct assessments for potential candidates and for on-going case
management of participants.
Page - 10 - of 15
Criminal Justice Coordinating Council
CACJ
If you are applying for multiple courts, please list the courts.
Mental Health Court, Adult Felony Drug Court, and Veterans Treatment Court
How many participants do you anticipate will participate in your proposed transportation project (from July 1, 2022 -
June 30, 2023)? If you are applying for multiple courts, please list the court name then the number of participants.
AJC - Funds will serve all 100+ participants
How many new participants will your court add if the proposed transportation project is funded? If you are applying
for multiple courts, please list the court name and then the number of participants.
We will maintain our current participants and add new participants as funding is provided.
Please fully describe your proposed transportation project. Include why the project is needed and cannot be funded
by other sources.
Currently, we receive bus passes at a rate of $25 (monthly pass) for Richmond County's Transit System. In
partnership with DCS, statewide transportation is provided for transportation to out of circuit residential treatment.
In partnership with local sheriff departments, incarcerated drug court, mental health and veterans court
participants are provided transportation throughout the county for medical appointments to assist with residential
placement.
If there are additional items regarding your transportation program, please include them in the space below.
The proposed transportation is needed because many of our participants are destitute and do not have reliable
transportation or employment, especially in the early stages of the program, usually due to incarceration, financial
hardships, or continued struggles with addiction. The concept of providing transportation removes a major barrier
to ensure 1) treatment attendance, 2) court sessions' attendance and 3) drug screening. Once participants are
stable in treatment, other areas of case management can be addressed, to attain and maintain employment,
budgeting and establishing a steady flow of income for other goals to be reached.
If you are requesting ANY transportation funding, you are required to complete the Transportation Narrative. If you
do not complete this information, your transportation request may not be considered. Please remember to update
your Matched Funds on the General Information page to represent Total Transportation Funding for your court.
Please answer the first row for the following grid question.
Rate Unit Rate per Unit Total Units Under Contract?TotalRequest
Public Transportation per Pass/Token 25 100 Yes 2500
In the budget priority column, select the budget priority level for each section. In the box provided, give us a brief
rationale for your prioritization choice. Please do not select the same level twice.
Budget Priority
First Second Third Fourth Fifth Sixth Seventh Priority Reasoning
Personnel
an adequate number of personnel is essential to
the day to day operations of accountability courts.
currently
Page - 11 - of 15
Criminal Justice Coordinating Council
CACJ
Contract
Services treatment services
Drug Testing
Supplies
drug testing supplies are needed to assist with
drug and alcohol monitoring of participants.
products such as urine collection cups
Other Costs provided by county
Equipment provided by county
Training and
Travel
funds are requested for mental health court team
members to attend cacj conference for training
needs to further understand roles within the team
and the importance of reinforcing mental health
court standards throughout the program.
Transportation
funds are requested to eliminate transportation
as a barrier to receive treatment services and
attend mandatory mental health court sessions.
public transportation is accessible within
richmond county
Please describe in detail how state grant funds are budgeted and this funding source works together with the
court's other funding sources to create a comprehensive program.
The AJCMHC serves 3 counties: Burke [pop. 22,271] & Richmond [pop.204,220]. FY '20-21, the MHC program
increased by 100%, from 21 to 43. It is evident with this significant increase, the needs of the circuit are greater.
However, the current staffing pattern does not support the increasing number of entries. The allocation of grant, in
conjunction w/local funding will positively impact the courts ability to effectively meet circuit's needs. We are
requesting funds specifically to add a case manager, who will provide additional support by handling high
risk/high needs offenders with mental illness. Funds will be budgeted as follows: PERSONNEL-1/2 of existing CM
salary/benefits New Hire- Intensive CM salary/benefits- $26,823 (50% requested-remaining Veterans grant
request), Cty Surveillance/benefits
What resources does your court share with other accountability court programs or agencies within your circuit?
When applicable, CACJ strongly encourages the sharing of resources between accountability court programs
and/or other agencies.
Drug Lab
Drug Tests
Surveillance Officer Time
Treatment providers
Office Space
Program Coordinator(s)
Case manager(s)
Lab Technicians
Transportation/Vehicles for Participants
If you are not using a CSB, please explain why.
The AJCMHC does not use local CSBs for the following reasons: 1) The CSB does not want to participate in
mandatory court staffing sessions (which we require) 2) The CSB does not offer evidence-based programming,
specifically, MRT is not offered 3)The CSB does not offer substance abuse services that are suitable to our
population's needs, specifically, collection of urine specimens are not directly observed or monitored by staff.
Page - 12 - of 15
Criminal Justice Coordinating Council
CACJ
Please explain your court's current drug testing methods and why your court chose those methods.
Random Urinalysis Drug Testing is facilitated by a cloud based website (Paracelsus) which randomly selects all
participants to provide a minimum of three (3) screens per week, up to seven (7) days a week (Sunday-Saturday).
Mental Health Court participants are assigned a color on the first day of orientation. Participants must call in daily
to hear if their color has been called which determines if they test for the day. If their color is called, participants
submit to an observed chain of custody urinalysis test between the assigned testing hours and locations. The
Treatment Court Drug Testing Laboratory utilizes one or more of the following - specific gravity, ph and creatinine
values to check for adulterants. AJC uses mandatory periodic and random testing for the presence of controlled
substance or alcohol in a participant ’s urine because of its scientific validity as widely acceptable and is the most
suitable method of detecting recent drug use within a period of 72 hours.
CACJ encourages well-written and reasonable applications for state funding. If your court is requesting an increase
of 10% or more than the total amount of state funds awarded in the fiscal year 2022, please detail the need for
additional funds. CACJ will prioritize requests based on an increase in participant census.
The AJCMHC is requesting a increase as a result of the newly elected District Attorney's mission of rehabilitation
& restorative justice to the Circuit's criminal justice system. A comprehensive District Attorney's review is being
conducted to offer pre-adjudication to candidates eligible for Mental Health Court, thereby, creating a hybrid
model. Despite the negative impact of COVID nationwide, AJCMHC has experienced an increase in participation.
We also expect an influx of potential participants who will seek mental health services to assist with post-COVID
dual diagnosis which may have led many to commit felonious crimes.
If your court has de-obligated state funds within the past two fiscal years, please explain the circumstances and the
plan to prevent a de-obligation from occurring in the future.
In the FY21 CACJ application, the Director included her salary as a request for funding. This error was caught
through a system of checks and balances. Subsequently, the AJC Accountability Courts requested a reallocation
of those funds to treatment and surveillance officers. That request was denied.
If your court received a note/comment from the CACJ Funding Committee on your fiscal year 2022 grant award,
please describe how your court addressed the Committee’s note/comment.
There were no known notes or comments from the CACJ Funding Committee.
Please provide any additional information below.
None.
Initals
TB
Passcode
1807
Page - 13 - of 15
Criminal Justice Coordinating Council
CACJ
How much did your court collect in participant fees in the previous fiscal year? If not applicable enter 0.
0
Please explain why your court does or does not collect participant fees.
Approximately, 80% (34 participants) are intellectually disabled and do not posses the skillset to work based upon
participants receiving social security benefits. Fees are not charged to participants since most do not have the
capability of working and the financial burden would fall upon family members who are often times, providing the
care for MH participants.
If participants fees are collected, how do those fees support the operations of the court? If it is not applicable,
please enter NA.
NA
Are you requesting funds for personnel? (NOTE: If you are providing personnel funding as MATCH ONLY, click
NO).
Yes
Are you requesting funding for Contracts and MOUs? (NOTE: If you are providing Contracts and MOUs funding as
MATCH ONLY, click NO).
Yes
Are you requesting funds for Drug Testing supplies? (NOTE: If you are providing drug testing supplies funding as
MATCH ONLY, click NO).
Yes
Do you have a fixed-rate per test contract with a county drug lab for which you are requesting funds?
No
Are you requesting funds for reagents? (NOTE: If you are providing reagent funding as MATCH ONLY, click NO).
Yes
Are you requesting funds for supplies? (Supplies are durable items that cost less than $5,000). (NOTE: If you are
providing supplies funding as MATCH ONLY, click NO).
No
Are you requesting funds for Equipment? (Equipment funds are for durable goods that cost more than $5,000.).
(NOTE: If you are providing equipment funding as MATCH ONLY, click NO).
No
Page - 14 - of 15
Criminal Justice Coordinating Council
CACJ
Are you requesting funds to attend the CACJ Annual Training Conference? (NOTE: If you are providing CACJ
conference travel funding as MATCH ONLY, click NO).
Yes
Are you requesting additional funds for mileage and training for your court? (NOTE: If you are providing mileage
funding as MATCH ONLY, click NO).
Yes
Are you requesting funds to assist participants with transportation needs? (NOTE: If you are providing
transportation funding as MATCH ONLY, click NO).
Yes
CACJ recognizes the need for courts to provide individualized treatment plans for participants. Further, CACJ
expects that courts provide a range of services that include evidence-based curricula and ancillary services. Courts
should continue to provide an adequate dosage of services.
Which evidence-based curricula does your court offer? Please, select ALL that apply from the list below.
Individual Therapy/Counseling
Moral Reconation Therapy (MRT)
Relapse Prevention Therapy (RPT)
Seeking Safety
Which ancillary services do you court provides? Please, select ALL that apply from the list below.
Job Interviewing Preparation
Life Skills Course
Accountability Court Mentor/Mentee Program
Respondent Report (c)2020 by 2x4 Solutions GmbH - www.2x4.de
Page - 15 - of 15
Criminal Justice Coordinating Council
CACJ
REFERENCE NO.:OFFICE OF THE GOVERNORCRIMINAL JUSTICE COORDINATING COUNCIL
SUBGRANT AWARD
State of Georgia - Accountability Courts Grant
01
SUBGRANTEE:
IMPLEMENTING
AGENCY:
SUBGRANT NUMBER:
FEDERAL FUNDS:
MATCHING FUNDS:
TOTAL FUNDS:
GRANT PERIOD:
Richmond County
J23-8-055
$ 147,685
$ 20,139
$ 167,824
07/01/22-06/30/23
This award is made under the Council of Accountability Courts Judges State of Georgia
grant program. The purpose of the Accountability Court Grants program is to make
grants to local courts and judicial circuits to establish specialty courts or dockets
to address offenders arrested for drug charges or mental health issues. This grant
program is subject to the administrative rules established by the Criminal Justice
Coordinating Council.
This Subgrant shall become effective on the beginning date of the grant period,
provided that a properly executed original of this "Subgrant Award" is returned to the
Criminal Justice Coordinating Council by June 30, 2022.
AGENCY APPROVAL SUBGRANTEE APPROVAL
Criminal Justice Coordinating Council
Signature of Authorized Official Date
Typed Name & Title of Authorized Official
Employer Tax Identification Number (EIN)
58-2204274-004
Augusta/Richmond County
Mental Health Court
Jay Neal, Director
Date Executed: ____________________07/01/22
PROJECT NAME:
**************************************************************************************
INTERNAL USE ONLY
TRANS CD REFERENCE ORDER EFF DATE TYPE PAY DATE INVOICE CONTRACT #
VENDOR CODE
**91102
OVERRIDE
2
ORGAN
46
CLASS
4
PROJECT
J23-8-055
ITEM CODE
1
DESCRIPTION 25 CHARACTERS EXPENSE ACCT AMOUNT
$ 147,685624.41
07/01/22
01
01
Mental Health Court
Commission Meeting Agenda
6/21/2022 2:00 PM
Motion to approve State Grant Award for Superior Court's Veterans Court Program
Department:Superior Court
Department:Superior Court
Caption:Motion to approve the FY2023 Criminal Justice Coordinating
Council grant award for Veterans Court Program in the amount
of $83, 613.00.(Approved by Public Safety Committee June
14, 2022)
Background: Grant award will help in the continuation of the Adult Felony
Veterans Court Program, which advances public safety, reduces
crime, reduces costs to the community, and improves individual
and community health by providing intensive, integrated,
evidence-based court supervision and comprehensive treatment
services for Veterans.
Analysis:The grant award assists with the daily operations of the Adult
Felony Veterans Court Program.
Financial Impact:Grant award in the amount of $83,613.00 with local cash match
not to exceed $11,402.00, paid with participant fees from fund
205.
Alternatives:Disapprove grant award.
Recommendation:Approve grant award.
Funds are
Available in the
Following
Accounts:
Org Key: 220022637 with local cash match from 205000000.
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Page - 1 - of 14
Criminal Justice Coordinating Council
CACJ
07.03.2022
Welcome to the Council of Accountability Court Judges (CAJC), FY23 Grant Application. The CACJ only will accept
grant applications through this electronic survey. Your court should complete this document by March 3th to apply
for state funds. How to navigate, saving and submitting the application: Please note the 'Previous' and 'Next'
buttons at the bottom of each page. These will help you to navigate within the application. If you need to update
any question at any time, you can go back to it using the previous button. All information filled in one page will be
saved in our repository after you hit the 'Next' buttom. You do not need to answer the whole survey at once. You
can save the information already provided (clicking 'Next') and come back later. The application will be submitted
when you click next at the end of the survey. Please, do not click to submit the application if you have not
completed it. To submit the application, please enter the validation code provided to you in the FY23
Accountability Court Grant Application User email. After submitting your application, a report will be sent on
the following day after the submission to the e-mail provided by you on the first page of this survey. The grant
application survey must be completed no later than 11:59pm on 3/3 in order for the court to receive the report on
time and submit a completed application packet by the due date of 3/4 at 5pm. If you have questions about the
grant completion or submission process, please contact Kimberly Howard, Operations Coordinator at CACJ at
kimberly.howard@georgiacourts.gov.
Calculations: This document is arranged so that the only information you need to enter is the amount you are
requesting, the units, and the number of units. The survey does the rest of the work for you. Do not worry about
calculating totals. If you find a mistake in the calculations, please contact Rafael Soares, Research Analyst at
CJCC, at rafael.soares@cjcc.ga.gov. All of the budget sections are summed and presented in aggregate on the
report that will be sent by e-mail. A summary of the total requested funds is also available at the end of the
grant application survey.
Narrative: On the 'Narrative' pages, please describe your court program, sustainability plan, and need for
transportation costs. The Budget narrative should thoroughly and clearly describe every category of expense listed.
Proposed budgets are expected to be complete, reasonable and allowable, cost-effective, and necessary for
project activities. The explanation should be mathematically sound and correspond with the information and figures
provided in the Budget Request. The explanation should explain how all costs were estimated and calculated and
how they are relevant to the program.
Name of persons filling out this form
Nolan Martin
Please enter a valid Email Address. (Note: Your application summary report will be sent out to the Email Adress
entered below.)
NMartin@augustaga.gov
Email Address: Please re-enter your Email Address
NMartin@augustaga.gov
Phone(xxx-xxx-xxxx):
706-849-3738
On April 26-27, 2022 who will be available to answer questions on this grant, if the committee shall have any?
Nolan Maratin
Page - 2 - of 14
Criminal Justice Coordinating Council
CACJ
Please provide a phone number for this person(xxx-xxx-xxxx):
706-849-3738
Please select your court name. If you are submitting a budget for an implementation court, please select
'Implementation Court' also. To select 'Implementation Court' go to the end of the court name list. To make multiple
selections from the Court Name list, click the checkbox next to each court name.
Augusta Judicial Circuit Veterans Court
Please enter your implementation court's name:
Please select the Judicial Circuit in which your court is operating
Augusta
Please select the primary program your accountability court offers
Veterans Court
Please select the secondary program (if any) that your accountability court offers
Please select your court level
Superior
Total Funds Requested
Please note, the Requested Funds and Total Budgeted Amount will automatically calculate and populate based on
your entries in other sections. You will need to indicate the Matched Funds manually. Please note, the required
match amount for FY23 is 12%. If you do not have matching funds for one of the categories then enter 0.
RequestFunds Matched Funds
Personnel 60697.5 13235 73932.5
Contract Services 60000 0 60000
Drug Testing Supplies 11455.6 0 11455.6
Other Costs 0 0 0
Equipment 0 0 0
Training and Travel 0 0 0
Transportation 500 0 500
Total CACJ funds 132653.1 13235
Other Funds Sources
Page - 3 - of 14
Criminal Justice Coordinating Council
CACJ
ALL Other Funds Sources - Upcoming Fiscal Year (FY23)
Please enter in this section the total amount your court received from other fund sources that are not State/CJCC
funds for direct programming expenses in the NEXT STATE Fiscal Year (From July 1, 2022 to June 30, 2023).
Make sure to select all applicable options. Please indicate whether the fund source is an annual fund source. If it is
not, please provide the end date in the form mm/dd/yyyy.
Please answer all the boxes per funding sources. For 'Yes' annual fund source, please enter '01/01/2022'
for 'If not annual fund source, when is the end date question'. If you do not receive funding from a source
then please enter 0 for Total Funds.
How funds are Used?
Total
Other
Fund
s
Drug
Testin
g
Equipme
nt
Evaluatio
n
Office
Supplie
s
Personn
el
Travel
Trainin
g
Treatme
nt
Othe
r
Is this
an
annual
fund
source
?
If not
annual
fund
source,
when is
the end
date?
Status
Byrne-JAG
Funding 0
Communit
y Service
Boards
0
Date Fund 0
Financial
Donations 0
Governors
Office of
Highway
Safety
0
Independe
nt 501(c)3 0
Juvenile
Justice
Incentive
Grant
0
Local
Governme
nt
(Municipal
or County)
9030
9 Yes
12/31/202
2
12:00:00
am
Already
Approve
d
Competitiv
e BJA
Grant
0
Participant
s Fees 0
Private
Foundation
Grant
0
Revenue
from Lab 0
SAMHSA 0
Page - 4 - of 14
Criminal Justice Coordinating Council
CACJ
All other
non-CACJ
Funds
0
Please use the provided space to provide any additional details regarding All Other Funding Sources. If you
selected 'other' as an option on this section of the grant, please indicate what 'other' is.
Circuit provides 100% of Director salary/benefits, court staff salaries, prosecutors, and Judge’s salaries -Circuit
provides program supplies (printer ink, folders, binders, planners, etc.) -Richmond County provides office space,
utilities, and lab space
Other Funds Sources
ALL Other Funds Sources - Current Fiscal Year (FY22)
The next two sections are meant to provide CACJ with a sense of how sustainable your court program is. Please
enter in this section the total amount your court received from other fund sources that are not State/CJCC funds
for direct programming expenses in the CURRENT STATE Fiscal Year (from July 1, 2021 to June 30, 2022). Make
sure to select all applicable options. Please indicate whether the fund source is an annual fund source. If it is not,
please provide the end date in the form mm/dd/yyyy.
Please answer all the boxes per funding sources. For 'Yes' annual fund source, please enter '01/01/2022'
for 'If not annual fund source, when is the end date question'. If you do not receive funding from a source
then please enter 0 for Total Funds.
How funds are Used?
Total
Other
Funds Drug
Testing
Equipmen
t
Evaluatio
n
Office
Supplie
s
Personne
l
Travel
Trainin
g
Treatmen
t Other
Is this
an
annual
fund
source
?
If not
annual
fund
source,
when is
the end
date?
Byrne-JAG
Funding 0
Community
Service
Boards
0
Date Fund 0
Financial
Donations 0
Governors
Office of
Highway
Safety
0
Independen
t 501(c)3 0
Juvenile
Justice
Incentive
Grant
0
Page - 5 - of 14
Criminal Justice Coordinating Council
CACJ
Local
Governmen
t (Municipal
or County)
90309 Yes
12/31/202
2 12:00:00
am
Competitive
BJA Grant 0
Participants
Fees 0
Private
Foundation
Grant
0
Revenue
from Lab 0
SAMHSA 0
All other
non-CACJ
Funds
0
Please use the provided space to provide any additional details regarding All Other Funding Sources. If you
selected 'other' as an option on this section of the grant, please indicate what 'other' is.
Circuit provides 100% of Director salary/benefits, court staff salaries, prosecutors, and Judge’s salaries -Circuit
provides program supplies (printer ink, folders, binders, planners, etc.) -Richmond County provides office space,
utilities, and lab space
Every court should strive to have the ability to continue operations in the event of a loss or significant reduction in
state funds. It is the CACJ’s objective to encourage courts to be sustainable in the event state funds are reduced.
The CACJ wants to invest in sustainable programs. How would your program maintain operations in the event state
funds were lost and your state grant were reduced or eliminated?
Current funding sources for the Augusta Judicial Circuit Veterans Court [AJCVC] program is provided by the
following: Circuit provides 100% of Director salary/benefits, court staff salaries prosecutors' salaries, and judges'
alary -Circuit provides program supplies (printer ink, folders, binders, computers, etc.) -Richmond County
provides all office space, utilities, and lab space Potential Funding Sources and Steps toward Securing Them:
The AJCVC would apply for continuation funds from grant sources as available, to include federal funding. The
AJCVC has discussed pursuing a 501(c)3 funding to establish itself as a non-profit to receive program donations.
Furthermore, AJCVC would continue to pursue community contributions to support projects and strategies such
as earned media, use of facilities, volunteers, etc. Treatment options are reviewed and considered to find ways to
reduce costs to the court as well.
How much local funding has your court requested? How much has been approved?
$90,309 salary/benefits has bee approved by the circuit for Director's salary. The Circuit defrays cost for court
staff salary, prosecutors, Judges salary, program supplies, along with Richmond County providing office space,
utilities, and lab space.
Have you experienced any barriers in obtaining local funds from the counties within your circuit? If so, what are
they?
Page - 6 - of 14
Criminal Justice Coordinating Council
CACJ
No-Circuit provides 100% of coordinator salary/benefits, court staff salaries, prosecutors, and Judge’s salaries -
Circuit provides program supplies (printer ink, folders, binders, planners, etc.) -Richmond County provides office
space, utilities, and lab space
Instructions: Please report the Weeks and Hours worked only for the percentage of time that you are requesting.
That is, if a staff member is full time, but you are only requesting a portion of their salary, report only the hours and
weeks for which you are requesting funds. Additionally, please indicate whether the selected position is new.
Benefits will be calculated based on the salary amount requested. If a position title is not available in the drop down
list, this is not an allowable position with CACJ grant funds. Please remember to update your Matched Funds on
the General Information page to represent Total Personnel Funding for your court. Please answer the first row
for the following question.
Position Title Hours per Week Hourly Rate Weeks Requested New Position
Law Enforcement/Surveillance 12.5 35.93 52 23354.5
Program Case Manager 40 13 52 27040
Please detail what the personnel funds requested will be used for in the box below. What will the positions
requested be doing? How will they work with your court?
Currently, there is one case manager assigned to VC participants with the expectation of continued growth of the
program based upon the re-vamping of eligibility criteria by District Attorney and the implementation of a pre-
adjudicated component being added to VC. We are requesting an Intensive Case Manager with 50% of salary
and benefits to come from MH and VC, respectively. County LE ensure compliance w/ curfew checks & work to
support the needs of the Courts by providing critical details regarding home environment and verifying
employment. Requesting $32.85/hr x 5 hrs/week x 52 weeks
Instructions: Please report the type of fringe benefits that you are requesting per personnel along with the amount
requested per benefit requested. The 'Total Anticipated Cost' will be calculated based on the 'Benefit Amount(s)'
requested. Note: 2021 FICA tax rate is 7.65%. Please use this percentage when calculating 'Benefit Amount' for
FICA. Please remember to update your Matched Funds on the General Information page to represent Total
Personnel Funding for your court. Please answer the first row for the following question.
The total anticipated cost for each position title should match the total salary request from Personnel Request
Page. The following salary requested amount for each position is provided for your reference. Postion 1: 23354
Postion 2: 27040 Postion 3: 0 Postion 4: 0 Postion 5: 0 Postion 6: 0 Postion 7: 0 Postion 8: 0 Postion 9: 0 Position
10: 0
Benefit 1 Amount 1 Benefit 2 Amount 2 Benefit 3 Amount 3 Benefit 4 Amount 4
Position 1: FICA 1787 1787
Position 2: 8516 8516
Please use the provided space to provide any additional details regarding fringe benefits requested.
FICA only for sheriffs deputies. Benefits for new Intensive Case Manager Position.
Instructions: Contracts and MOUs are those for whom you are not paying fringe benefits. These may be treatment
providers, surveillance personnel, life skills programming providers or other professionals. Only include the number
of hours or units you are asking the CACJ to fund. Please remember to update your Matched Funds on the
General Information page to represent Total Contracts and MOUs Funding for your court. Please answer the first
row for the following grid question.
Page - 7 - of 14
Criminal Justice Coordinating Council
CACJ
A program case manager’s duty may include preparing court orders, data collection, preparing documentation for
staffing sessions/court, and assisting with other administrative duties in support of the court. A treatment case
manager may perform individual counseling, program assessment and/or reassessment, and facilitates participant
linkage to ancillary services.
Position Title Rate
Unit
Rate Per
Unit
Total Units
Requested
Anticipated Number of
Participants able to serve
per rate
Provider
Type
Total Requested
Cost
Treatment
Provider
Per
month 5000 12 35 Non-CSB 60000
Please use the provided space below to describe how the Contracts and MOUs requested will be work with your
court program.
Treatment-Funding is requested for VC psycho-educational group therapy, individual counseling & urine screens
for up to 35 participants at a rate 5$,000/mth x 12 months. Contract is under negotiation to add additional funds to
support the potential increase of participants due to pre-adjudication model being added.
Does your Court utilize or Operate a Local Lab?
Run ourselves
Consumables
Consumables Options Unit Cost Per Unit Total Units Requested Total Amount Requested
Water Item 12 12 144
Urine Collection Cups Box 78 6 468
Monitoring Equipment
Monitoring Equipment Options Unit Cost Per Unit Total Units Requested Total Amount Requested
Confirmation or Lab Test
Confirmation or Lab Test Options Average Cost Per Test No. Tests Requested Total Amount Requested
ThermoFisher 15 20 300
Onsite Devices (Instant Tests)
Onsite Devices
Options
Company
Used
Panels
Tested
Cost per
Unit Units Total Units
Requested
Total Amount
Requested
Please use the provided space to provide any additional details regarding drug testing supplies. If you selected
'other' as an option on this section of the grant, please indicate what 'other' is.
WATER- AJCMHC purchase 1 item (5 gallons) Crystal Springs for testing rate of $9/item, approx. 25 gallons (1
items)/month $8 x 12/mth COLLECTION CUPS- AJCMHC purchase (300/box) 90mL cups w/temp. strip for
specimen collection from Drug Testing Program Management [DTPM] rate of $78 x 1 box = $78/mth x 6 times a
year. CONFIRMATION:AJCMHC confirms participant drug screens w/Cordant Health Solutions. Average 20
confirmation requests annually at $15.00/year.
Typical Drugs Types
Page - 8 - of 14
Criminal Justice Coordinating Council
CACJ
Barbiturates
Burprenorphine
Cocaine/Crack
ETG
Methamphetamine
Optiates
Oxycodone
THC
Other: Please provide an explanation
Synthetic Drugs Types
Fentanyl
Kratom
Synthetic Cannabinoids (K2/Spice)
Typical Drugs
Company Used Cost Per Test Total Tests Requested Total Requested
Barbiturates ThermoFisher 339 3 1017
Burprenorphine ThermoFisher 339 3 1017
Cocaine/Crack ThermoFisher 339 3 1017
ETG ThermoFisher 339 3 1017
Methamphetamine ThermoFisher 339 3 1017
Optiates ThermoFisher 339 3 1017
Oxycodone ThermoFisher 339 3 1017
THC ThermoFisher 339 3 1017
Other: Please provide an explanation ThermoFisher 69 6 414
Synthetic Drugs
Company Used Cost Per Test Total Tests Requested Total Requested
Fentanyl ThermoFisher 339 2 678
Kratom ThermoFisher 575 1 575
Synthetic Cannabinoids (K2/Spice) ThermoFisher 740.6 1 740.6
Please use the provided space to provide any additional details regarding reagents drug supplies. If you select
'other' under synthetic/designer drugs or Company Used, please indicate what other is.
The AJC Veterans Court Program is seeking funding to defray the cost of drug testing reagents. This request is in
congruence with key Component #5: monitoring participants through intensive supervision that includes frequent
and random testing for alcohol and other substance use. OTHER CATEGORY: We purchase 2 Creatinine
reagent kits per month from Thermo Fisher at a rate of $69 per box 6 times a year
If you are applying for multiple courts, please list the courts.
Veterans Treatment Court, Mental Health Court, and Adult Felony Drug Court
Page - 9 - of 14
Criminal Justice Coordinating Council
CACJ
How many participants do you anticipate will participate in your proposed transportation project (from July 1, 2022 -
June 30, 2023)? If you are applying for multiple courts, please list the court name then the number of participants.
Funds will serve all 100+ participants
How many new participants will your court add if the proposed transportation project is funded? If you are applying
for multiple courts, please list the court name and then the number of participants.
N/A
Please fully describe your proposed transportation project. Include why the project is needed and cannot be funded
by other sources.
Currently, we receive bus passes at a rate of $25 (monthly pass) for Richmond County's Transit System. In
partnership with DCS, statewide transportation is provided for transportation to out of circuit residential treatment.
In partnership with local sheriff departments, incarcerated drug court, mental health and veterans court
participants are provided transportation throughout the county for medical appointments to assist with residential
placement.
If there are additional items regarding your transportation program, please include them in the space below.
The proposed transportation is needed because many of our participants are destitute and do not have reliable
transportation or employment, especially in the early stages of the program, usually due to incarceration, financial
hardships, or continued struggles with addiction. The concept of providing transportation removes a major barrier
to ensure 1) treatment attendance, 2) court sessions' attendance and 3) drug screening. Once participants are
stable in treatment, other areas of case management can be addressed, to attain and maintain employment,
budgeting and establishing a steady flow of income for other goals to be reached.
If you are requesting ANY transportation funding, you are required to complete the Transportation Narrative. If you
do not complete this information, your transportation request may not be considered. Please remember to update
your Matched Funds on the General Information page to represent Total Transportation Funding for your court.
Please answer the first row for the following grid question.
Rate Unit Rate per Unit Total Units Under Contract?TotalRequest
Public Transportation per Pass/Token 25 20 Yes 500
In the budget priority column, select the budget priority level for each section. In the box provided, give us a brief
rationale for your prioritization choice. Please do not select the same level twice.
Budget Priority
First Second Third Fourth Fifth Sixth Seventh Priority Reasoning
Personnel
an adequate number of personnel is essential to
the day to day operations of accountability courts.
currently
Contract
Services treatment services
Drug Testing
Supplies
drug testing supplies are needed to assist with
drug and alcohol monitoring of participants.
products such as urine collection cups
Other Costs provided by county
Page - 10 - of 14
Criminal Justice Coordinating Council
CACJ
Equipment provided by county
Training and
Travel
funds are requested for veterans court team
members to attend cacj conference for training
needs to further understand roles within the team
and the importance of reinforcing veterans court
standards throughout the program.
Transportation
funds are requested to eliminate transportation
as a barrier to receive treatment services and
attend mandatory veterans court sessions. public
transportation is accessible within richmond
county.
Please describe in detail how state grant funds are budgeted and this funding source works together with the
court's other funding sources to create a comprehensive program.
The AJCVC serves 3 counties: Burke [pop. 22,271], Columbia [pop. 161,988], & Richmond [pop.204,220]. The
election of a new DA has shifted the direction of Vet Court with recent decision to add pre-adjudication, thereby,
creating a hybrid model. With an additional case manager, the ability to meet the needs of incoming participants
will drastically meet the needs of the circuit. The allocation of grant, in conjunction w/local funding will impact the
courts ability to effectively make positive change in Vet lives. We are requesting $26,086 in funds with match to
expand current model, by creating a hybrid model for an anticipated increase of participants.
What resources does your court share with other accountability court programs or agencies within your circuit?
When applicable, CACJ strongly encourages the sharing of resources between accountability court programs
and/or other agencies.
Drug Lab
Drug Tests
Surveillance Officer Time
Treatment providers
Office Space
Program Coordinator(s)
Case manager(s)
Lab Technicians
Transportation/Vehicles for Participants
If you are not using a CSB, please explain why.
The AJCVC does not use local CSBs for the following reasons: 1) The CSB does not want to participate in
mandatory court staffing sessions (which we require) 2) The CSB does not offer evidence-based programming,
specifically, MRT is not offered 3)The CSB does not offer substance abuse services that are suitable to our
population's needs, specifically, collection of urine specimens are not directly observed or monitored by staff.
Please explain your court's current drug testing methods and why your court chose those methods.
Random Urinalysis Drug Testing is facilitated by a cloud based website (Paracelsus) which randomly selects all
participants to provide a minimum of three (3) screens per week, up to seven (7) days a week (Sunday-Saturday).
Veterans Court participants are assigned a color on the first day of orientation. Participants must call in daily to
hear if their color has been called which determines if they test for the day. If their color is called, participants
submit to an observed chain of custody urinalysis test between the assigned testing hours and locations. The
Page - 11 - of 14
Criminal Justice Coordinating Council
CACJ
Treatment Court Drug Testing Laboratory utilizes one or more of the following - specific gravity, ph and creatinine
values to check for adulterants. AJC uses mandatory periodic and random testing for the presence of controlled
substance or alcohol in a participant ’s urine because of its scientific validity as widely acceptable and is the most
suitable method of detecting recent drug use within a period of 72 hours.
CACJ encourages well-written and reasonable applications for state funding. If your court is requesting an increase
of 10% or more than the total amount of state funds awarded in the fiscal year 2022, please detail the need for
additional funds. CACJ will prioritize requests based on an increase in participant census.
The AJCVC is requesting an increase as a result of the newly elected District Attorney's mission of rehabilitation
& restorative justice to the Circuit's criminal justice system. A comprehensive District Attorney's review has been
conducted and will now offer pre-adjudication to candidates eligible for Veterans Court, thereby, creating a hybrid
model. Despite the negative impact of COVID nationwide, the need for additional resources and skilled staff to
work with this population would greatly improve the efficiency of accountability and treatment, while addressing
the needs of the circuit.
If your court has de-obligated state funds within the past two fiscal years, please explain the circumstances and the
plan to prevent a de-obligation from occurring in the future.
In the CACJ FY21 application, the Director requested funds for her salary. This was caught in our system of
checks and balances. The AJC requested reallocation of those funds to treatment and surveillance. That request
was denied.
If your court received a note/comment from the CACJ Funding Committee on your fiscal year 2022 grant award,
please describe how your court addressed the Committee’s note/comment.
There were no known notes or comments from the CACJ Committee.
Please provide any additional information below.
None.
Initals
TB
Passcode
2836
How much did your court collect in participant fees in the previous fiscal year? If not applicable enter 0.
0
Please explain why your court does or does not collect participant fees.
Page - 12 - of 14
Criminal Justice Coordinating Council
CACJ
Participant fees are not collected due to their previous military service to the country. However, Veterans Court
training has prompted team discussion regarding participant fees being established within one year.
If participants fees are collected, how do those fees support the operations of the court? If it is not applicable,
please enter NA.
NA
Are you requesting funds for personnel? (NOTE: If you are providing personnel funding as MATCH ONLY, click
NO).
Yes
Are you requesting funding for Contracts and MOUs? (NOTE: If you are providing Contracts and MOUs funding as
MATCH ONLY, click NO).
Yes
Are you requesting funds for Drug Testing supplies? (NOTE: If you are providing drug testing supplies funding as
MATCH ONLY, click NO).
Yes
Do you have a fixed-rate per test contract with a county drug lab for which you are requesting funds?
No
Are you requesting funds for reagents? (NOTE: If you are providing reagent funding as MATCH ONLY, click NO).
Yes
Are you requesting funds for supplies? (Supplies are durable items that cost less than $5,000). (NOTE: If you are
providing supplies funding as MATCH ONLY, click NO).
No
Are you requesting funds for Equipment? (Equipment funds are for durable goods that cost more than $5,000.).
(NOTE: If you are providing equipment funding as MATCH ONLY, click NO).
No
Are you requesting funds to attend the CACJ Annual Training Conference? (NOTE: If you are providing CACJ
conference travel funding as MATCH ONLY, click NO).
No
Are you requesting additional funds for mileage and training for your court? (NOTE: If you are providing mileage
funding as MATCH ONLY, click NO).
Page - 13 - of 14
Criminal Justice Coordinating Council
CACJ
No
Are you requesting funds to assist participants with transportation needs? (NOTE: If you are providing
transportation funding as MATCH ONLY, click NO).
Yes
CACJ recognizes the need for courts to provide individualized treatment plans for participants. Further, CACJ
expects that courts provide a range of services that include evidence-based curricula and ancillary services. Courts
should continue to provide an adequate dosage of services.
Which evidence-based curricula does your court offer? Please, select ALL that apply from the list below.
Individual Therapy/Counseling
Moral Reconation Therapy (MRT)
Relapse Prevention Therapy (RPT)
Seeking Safety
Which ancillary services do you court provides? Please, select ALL that apply from the list below.
Life Skills Course
Respondent Report (c)2020 by 2x4 Solutions GmbH - www.2x4.de
Page - 14 - of 14
Criminal Justice Coordinating Council
CACJ
REFERENCE NO.:OFFICE OF THE GOVERNORCRIMINAL JUSTICE COORDINATING COUNCIL
SUBGRANT AWARD
State of Georgia - Accountability Courts Grant
01
SUBGRANTEE:
IMPLEMENTING
AGENCY:
SUBGRANT NUMBER:
FEDERAL FUNDS:
MATCHING FUNDS:
TOTAL FUNDS:
GRANT PERIOD:
Richmond County
J23-8-088
$ 83,613
$ 11,402
$ 95,015
07/01/22-06/30/23
This award is made under the Council of Accountability Courts Judges State of Georgia
grant program. The purpose of the Accountability Court Grants program is to make
grants to local courts and judicial circuits to establish specialty courts or dockets
to address offenders arrested for drug charges or mental health issues. This grant
program is subject to the administrative rules established by the Criminal Justice
Coordinating Council.
This Subgrant shall become effective on the beginning date of the grant period,
provided that a properly executed original of this "Subgrant Award" is returned to the
Criminal Justice Coordinating Council by June 30, 2022.
AGENCY APPROVAL SUBGRANTEE APPROVAL
Criminal Justice Coordinating Council
Signature of Authorized Official Date
Typed Name & Title of Authorized Official
Employer Tax Identification Number (EIN)
58-2204274-004
Augusta/Richmond County
Veterans Court
Jay Neal, Director
Date Executed: ____________________07/01/22
PROJECT NAME:
**************************************************************************************
INTERNAL USE ONLY
TRANS CD REFERENCE ORDER EFF DATE TYPE PAY DATE INVOICE CONTRACT #
VENDOR CODE
**91102
OVERRIDE
2
ORGAN
46
CLASS
4
PROJECT
J23-8-088
ITEM CODE
1
DESCRIPTION 25 CHARACTERS EXPENSE ACCT AMOUNT
$ 83,613624.41
07/01/22
01
01
Veterans Court
Commission Meeting Agenda
6/21/2022 2:00 PM
Purchase Approval Request Sole Source SCBA Air Packs from Vallen
Department:FIRE
Department:FIRE
Caption:Motion to approve the purchase of SCBA air packs as a sole
source from Vallen for the Augusta Fire
Department. (Approved by Public Safety Committee June 14,
2022)
Background:The Augusta Fire Department would like to purchase 39 SCBA
air packs that will replace current inventory that was purchsed in
2007 that have become out dated and do not meet the current
NFPA standard. Vallen is the sole source for this purchase due
to parts/equipment standardization and this is the only item that
will meet the specialized needs of the department to perform the
intended function.
Analysis:SCBA air packs are required as part of firefighter personal
protective equipment. They are specialized equipment that
enables the firefighter to breath inside or around burning
structures.
Financial Impact:39 air packs @ $6,680 each; total cost $260,520
Alternatives:None at this time.
Recommendation:To approve the motion to approve the purchase of SCBA air
packs as a sole source from Vallen for the Augusta Fire
Department.
Funds are
Available in the
Following
Accounts:
Funds are available in the 2022 Fire Department Budget line
item 274034110-5426120.
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Approve funding for the June 21, 2022 General Primary and Nonpartisan Election Runoff
Department:Board of Elections
Department:Board of Elections
Caption:Motion to approve funding the June 21, 2022 General Primary
and Nonpartisan Election Runoff. (Approved by Public Safety
Committee June 14, 2022)
Background:Runoffs are not general part of the annual budget. We submit a
contingency budget with our annual budget package for funds to
be available if there is a runoff. This runoff will be countywide
with 4 statewide races and 3 county races.
Analysis:The Board of Elections needs funding to pay for the countywide
runoff
Financial Impact:Funding is not part of the annual budget package
Alternatives:None
Recommendation:Approval
Funds are
Available in the
Following
Accounts:
Budget worksheet included to show breakdown of where funds
are needed $199,530 from 101101110/6011145
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Cover Memo
June 21, 2022 Run-off
Budget Estimate
ITEM TOTAL COST
Poll Worker Salary-
101-01-4111-51.12210
70,000
Employee Overtime
101-01-4110-51.13110
10,000
Cell Phones
101-01-4111-52.32112
925.00
Legal Advertising
101-01-4110-52.33111
600.00
Testing of Equipment
101-01-4111-52.39112
13,500
Custodial Pay
101-01-4111-52.39112
1,500
Advance Voting
101-01-4111-52.39112
32,000
Temporary Workers
101-01-4111-52.39112
18,000
Absentee Ballot Opening Teams
I 01-01-4111-52.39112
3,000
Security
101-01-4111-52.39112
600
Election Night Workers, Election Day Technicians, and
Delivery Crews
101-01-4111-52.39112
10,000
Building Rental
101-01-4111-52.24111
3,350
Truck Rental
101-01-4111-52.24219
8,000
Mileage
101-01-4110-52.35110
150
Miscellaneous Supplies
101-01-4111-53.11110
10,000
Printing - Absentee Ballots
101-01-4111-52.34110
10,000
Food
101-01-4111-53.13110
400
Board Pay
101-01-4110-52.11114
1,500
Postage- Absentee/Poll Worker
101-01-4110-52.32120
4,500
Print Shop Charges
101-01-4110-55.31111
1,500
TOTAL ESTIMATED COST 199,525
Commission Meeting Agenda
6/21/2022 2:00 PM
15th Street Pedestrian Improvement Project TIA Project#RC07-000146/PI#0011408 RFQ Item – 16-
246
Department:Engineering
Department:Engineering
Caption:Motion to approve funding for Design Consultant Services
Supplemental Agreement three (SA3) to CHA (formerly
Wolverton & Associates) in the amount of $361,591.17 for the
15th Street Pedestrian Improvement Project Part 2 Design Phase.
RFQ 16-246. Requested by the AED.(Approved by
Engineering Services Committee June 14, 2022)
Background:SR4/15 Street Pedestrian Improvement is a SPLOST VI Capital
Project and a project from the “Approved Investment List” of
TIA that was approved by voters of the CSRA in July 31, 2012
referendum. Additional construction funding was approved in
2nd TIA funding cycle. Project limits are John C Calhoun to
Government Street. Project is designed and constructed in two
parts according to construction funding allocations. Project Part
1 termini is at Laney Walker Blvd. intersection. Part 2 termini is
Government Street Intersection. In March 2017, commission
approved award design phases of the project to Wolverton &
Associates (Presently CHA) . Project Part 1 segment
improvements are completed and project is ready to proceed
with Part 2 segment design phase to get it ready for construction
in 2023 .
Analysis:In 2017, commission approved award of design phases of the
project to Wolverton & Associates (Presently CHA). Project is
designed and constructed in two parts according to construction
funding allocations. This supplemental agreement covers
services completing final design and construction plans for
Project Part 2 roadway segment. Part 2 improvement provide
connectivity between ongoing improvements along this corridor
between John C Calhoun and Deans Bridge Road. Hence it is
critical to get Part 2 construction plans ready by its construction
funds release in 2023.
Cover Memo
Financial Impact:Funds in the amount of $361,592.17 are available in Engineering
TIA CEI/PM activities funds.
Alternatives:Do not approve and identify local funds to complete the project
Part 2 design and construction plans.
Recommendation:Approve funding for Design Consultant Services Supplemental
Agreement three (SA3) to CHA (formerly Wolverton &
Associates) in the amount of $361,591.17 for the 15th Street
Pedestrian Improvement Project Part 2 Design Phase. RFQ 16-
246. Requested by the AED.
Funds are
Available in the
Following
Accounts:
($361,591.17) – 371-041114-52.12115 - TIA CEI/PM Fees
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
(SA02 – For changes greater than $25,000) May 2022
+ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 371-041114-5414110
GDOT Number (s):
RC07-000147
PI 0011408
Supplemental Agreement Number: 3
Purchase Order Number: 17ENG230
WHEREAS, We, CHA (formerly Wolverton & Associates, Inc.) Consultant, entered into a contract
with Augusta-Richmond County on March 29, 2017 for engineering design services associated with
the improvements to 15th Street Pedestrian Bridge, project RC07-000146, PI 0011408, File Reference
No. 19-014(T), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering Services during construction phase for contractor request for field
information, utility conflicts assessment & resolution, field engineering, and attending construction
progress meetings.
It is agreed that as a result of the above described modifications the contract amount is increased
by $361,597.17 from $1,932,592.97 to a new total of $2,294,190.14.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement
in no way modifies or changes the original contract of which it becomes a part, except as specifically
stated herein.
NOW, THEREFORE, We, CHA (formerly Wolverton & Associates, Inc.), Consultant, hereby agree to
said Supplemental Agreement consisting of the above mentioned item, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY CHA (formerly Wolverton & Associates)
AUGUSTA, GEORGIA
Honorable Hardie Davis, mayor
Approved Date: Approved: Date:
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title:
Title:
Commission Meeting Agenda
6/21/2022 2:00 PM
Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvement
Projects – RFQ 18-148 Cranston Engineering – Task Order Three
Department:Engineering
Department:Engineering
Caption:Motion to approve Task Order Three (3) funding for
Stormwater System Assessment and Drainage Improvements
Engineering Services Agreement to Cranston Engineering
(Cranston) in the amount of $93,550.00 for Wilkshire Drive
(National Hills) Conveyance System Engineering and Pointe
West Regional Detention Facility Capacity Assessment.
Requested by the AED. RFQ 18-148. (Approved by
Engineering Service Committee June 14, 2022)
Background:Stormwater conveyance concerns are wide spread and
particularly in older developed areas. The objective of Drainage
Improvements projects in area experiencing localized flooding is
to provide infrastructure improvements that mitigate the
flooding conditions in these areas. Frequent, severe flooding
creates threatening and hazardous conditions for residents of the
area, impact local commercial operation and businesses.
Contributing factors to the flooding conditions include
undersized drainage conveyance system, limited or no roadside
curbing, restricted access for system maintenance and deficient
integrated storm conveyance system. On May 7, 2019
Commission approved award of Engineering Services for
Drainage Study, Stormwater System Assessment and Drainage
Improvement Projects Engineering Services Agreement to four
qualified firms including Cranston. W ork is released as Phased
Task Order. Task Order Three (3) is two parts assignment; one
part covers completion of engineering and construction plan for
drainage conveyance system improvements along Wilkshire
Drive and 2nd part is Pointe West regional facility storage
additional storage capacity assessment.
Analysis:It is continuity of ongoing assessment being conducted by the
Cranston. System improvements and capacity evaluation initial
assessment is complete. Approval of Task Order 3 is needed for
Cover Memo
competing final phases of the study including construction plans
preparation and capacity assessment analysis.
Financial Impact:Funds are available in amount of $93,500 in Stormwater Utility
Funds.
Alternatives:1). Do not approve and find alternative to complete needed
work.
Recommendation:Approve Task Order Three (3) funding for Stormwater System
Assessment and Drainage Improvements Engineering Services
Agreement to Cranston Engineering (Cranston) in the amount of
$93,550.00 for Wilkshire Drive (National Hills) Conveyance
System Engineering and Pointe West Regional Detention
Facility Capacity Assessment. Requested by the AED. RFQ 18-
148.
Funds are
Available in the
Following
Accounts:
($93,550.00) 581-044320-5211120 Stormwater Utility Funds
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Fort Gordon Cyber CoE Campus Utilities Project E (8th Ave.)
Department:Utilities
Department:Utilities
Caption:Motion to approve award of Bid Item #22-203 to Beam’s
Contracting, Inc. to construct the Fort Gordon Cyber CoE
Campus Utilities Project E (8th Ave.) under the Task Order
Program RFQ #18-263 in the amount of $1,496,917.53.
(Approved by Engineering Committee June 14, 2022)
Background:Augusta Utilities Department (AUD) is the contracted water,
sanitary sewer, and irrigation utility provider for Fort Gordon.
Fort Gordon is constructing a new Cyber Center of Excellence
(CoE) campus, which encompasses the existing campus facilities
around Signal Tower. The campus masterplan has projects
scheduled out to 2028. Project E is another phase of AUD
utility construction. The project will construct 3900 feet of 8
inch through 16 inch water main to provide a transmission main
around the northern perimeter of the campus.
Analysis:Beams Contracting, Inc. submitted an acceptable bid package
and was the lowest responsive bidder. The Utilities Department
reviewed the bid and found it to be fair and reasonable. We
concur with Johnson, Laschober and Associates’
recommendation to award this contract to Beams Contracting,
Inc. to construct the Cyber CoE Campus Utilities Project E (8th
Ave).
Financial Impact:$1,496,917.53 funding is available from the following accounts:
515043490-5425410/88880160-5425410.
Alternatives:No alternatives are recommended.
Recommendation:Recommend approval for Utilities Department to contract
Beams Contracting, Inc. to construct this project for the amount
of $1,496,917.53.
Cover Memo
Funds are
Available in the
Following
Accounts:
Funds are available in the following accounts: 515043490-
5425410/88880160-5425410.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Project Vicinity Map
AUD Fort Gordon Cyber CoE Utilities
Cyber CoECampus Utilities
Invitation to Bid
Sealed bids will be received at this office until Tuesday, April 26, 2022 @ 2:00 p.m. via ZOOM Meeting ID: 847 9375 0960;
Passcode: 412519 for furnishing:
Bid Item #22-203 Cyber CoE Campus Utilities Project E (8th Avenue) - Task Order Program for Augusta, GA – Utilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901 (706 821-2422). Plans and specifications for the project shall be obtained by all prime contractors,
subcontractors, and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-
refundable are $125.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405)
beginning Tuesday, March 29, 2022. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other
source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
Pre-Bid Conference will be held on Monday, April 11, 2022 @ 3:00 p.m. Via Zoom – Meeting ID: 833 9997 3485; Passcode:
199026.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Tuesday, April 12, 2022 @ 5:00 P.M. No bid will be accepted by fax or email, all
must be received by mail or hand delivered.
No bids may be withdrawn for a period of ninety (90) days after BIDs have been opened, pending the execution of contract with
the successful vendor. A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will be required for
award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other requirements designated
by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the
Procurement Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public
contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-
Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do
not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt.
All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be
considered.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax or email, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Mailed to Pre-Qualified Task Order Vendors March 29, 2022
Revised: 2/19/2016
Meeting ID Topic Start Time
84793750960
Bid Opening: #22-203 Cyber
CoE Campus
Utilities Project E (8th
Avenue) - Utilities
Department 5/13/2022 14:43
Name (Original Name)User Email Total Duration (Minutes)
Shill@augustaga.gov shill@augustaga.gov 23
Nancy Williams (Darrell White)32
Darrell Caudill 23
Beams 23
Dinah Dempsey 22
Patrick Dillard 20
AUD Fort Gordon 13
Mark Tench 10
Ryan Rowland 10
Ian Work 9
Trevor Wimberly 8
End Time Minutes Participants
5/13/2022 15:06 23 12
Guest
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
OFFICIAL
Vendors
Gearing Civilworks LLC
322 Grimaude Blvd.
Grovetown, GA 30813
Blair Construction Inc
4308 Evans To Locks Rd.
Evans, GA 30809
Beams Construction
15030 Atomic Rd.
Beech Island, SC 29842
Garto Southern
Construction
4811 Clark Dr.
Evans, GA 30809
Attachment
"B"Yes Yes Yes
Addendum
1, 2, 3 Yes Yes Yes
E-Verify Number 226337 224004 167300
Save Form Yes Yes Yes
Bid Bond Yes Yes Yes
Base Bid $2,315,604.34 $1,946,100.00 $1,496,917.53
No Bid Response
Bid Opening Bid Item #22-203 Cyber CoE Campus
Utilities Project E (8th Avenue) - Task Order Program
for Augusta, GA - Utilities Department
Bid Date: Friday, May 13, 2022 @ 3:00 p.m.
Total Number Specifications Mailed Out: 6
Total Number Specifications Download (Demandstar): N/A
Total Electronic Notifications (Demandstar): N/A
Total Georgia Procurement Registry: N/A
Total Packages Submitted: 4
Total Noncompliant: 0
Page 1 of 1
UTILITIES DEPARTMENT Wes Byne, P.E. Director
Augusta Utilities Department 452 Walker Street, Suite 200 - Augusta, GA 30901 (706) 312-4132 – Fax (706) 312-4133 WWW.AUGUSTAGA.GOV
MEMORANDUM DATE: May 24, 2022
TO: Geri A. Sams Director Procurement FROM: Wes Byne, P.E.
Director, Utilities Department SUBJECT: Bid Item #22-203 Cyber CoE Campus Utilities Project E (8th Avenue) – Task Order Program for Augusta, GA - Utilities Department Bid Opening Date: Friday, May 13, 2022 @ 3:00 p.m.
_____________________________________________________________________________ We reviewed the bid tabulation and submittals received for the subject project. We agree with Johnson,Laschober and Associates (JLA) that Beams Contracting, Inc. is the lowest responsive bidder.
I recommend awarding Bid Item #22-203 to Beams Contracting, Inc. in the amount of $1,496,917.53.
Attachments: 1. JLA Recommendation and Bid Tab Summary
2. Augusta Procurement Department Bid Tabulation Sheet
Cc: Horace Luke
Commission Meeting Agenda
6/21/2022 2:00 PM
PTV Ordinance Revision
Department:Engineering
Department:Engineering
Caption:Motion to approve authorization to proceed with drafting edits
to the Augusta, Georgia Code, 3-5-1 and 3-5-86 to modify
requirements for personal transportation vehicles to be brought
back for review.(Approved by Engineering Services
Committee June 14, 2022)
Background:Currently, the PTV ordinance and all associated conditions were
adopted in 2018 by the Augusta Commission.
Analysis:A new business with a proposed PTV vehicle type (that
currently does not meet Augusta’s conditions as outlined in the
ordinance) is requesting a modification to some of the existing
obligations.
Financial Impact:None
Alternatives:Do not allow staff to draft an amendment to the PTV Augusta
ordinance.
Recommendation:Allow staff to proceed with drafting an amendment to the
Augusta, Georgia Code, 3-5-1 and 3-5-86 to allow modified
PTV vehicle for Commission approval.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Speed Hump Request for Flagler Road
Department:Engineering
Department:Engineering
Caption:Motion to approve the installation of three (3) speed humps
along Flagler Road between Ruth Street and Carolyn Street with
a construction cost of $12,000. Funding is available in Traffic
Engineering budget account R&M Pavement.(Approved by
Engineering Services Committee June 14, 2022)
Background:The residents of this area requested to go through the speed
hump process. The speed survey showed that the majority of the
vehicles traveling along this street were going 10 mph over the
posted speed limit. Over 75% of the property owners adjacent to
Flagler Road signed the required petition. The Augusta
Engineering Department will install three (3) speed humps along
Flagler Road per policy standards. The cost to install the speed
humps will be $12,000.
Analysis:Based on the current cost of materials and labor, the cost to
install one standard speed hump is $4,000. Per the adopted speed
hump policy, three (3) speed humps will be installed to calm
traffic and reduce the overall vehicle speeds.
Financial Impact:Adequate funds are available and expenditures of this amount
will leave enough funding in this account for other traffic
calming projects throughout the year.
Alternatives:1) Approve installation of street humps along Flagler Road. 2)
Do not approve.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
101041710-5319160 – Traffic General Funds R&M PavementCover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Stormwater Utility Program Post Implementation Services - SA3
Department:Engineering
Department:Engineering
Caption:Motion approve Supplemental Agreement for Wood
Environmental & Infrastructure Solutions, Inc. (former AMEC
Foster Wheeler Environmental & Infrastructure, Inc.) in the
amount of $86,680.00 for continued support services for the
Stormwater Utility Program. Requested by the AED. Bid 13-160
(Approved by Engineering Services Committee June 14,
2022)
Background:The Stormwater Utility Program (Program) went live on January
1, 2016. The Program was developed based on historic data
supplemented by professional opinion generated variables,
developed based on best available data at that time. The Program
completed in first five (5) year cycle in 2020 and it becomes
apparent that there is pressing need of further refinement in the
program business plan and services associated cost. AED
retained Wood Environmental & Infrastructure Solutions, Inc.
(Wood (former AMEC)) on as needed basis to continue
supplementing its in-house professional resources with contract
services to sustain continuity in post- stormwater utility
implementation phase. AED requires additional services from
AMEC for assessment of technical guidance documentation and
other stormwater utility related matters.
Analysis:Wood (former AMEC) is under contract and is assisting AED on
as needed bases in its stormwater Services Program services
delivery. Wood is architect of current Program and it is AED
determination that utilizing Wood is cost effective way to
complete post five (5) year assessment. Therefore, a Supplement
to Wood’s contract is needed to complete the task.
Financial Impact:Funds are available in amount of $86,680.00 in Stormwater
Utility Funds.
Cover Memo
Alternatives:1). No recommendation.
Recommendation:Approve Supplemental Agreement for Wood Environmental &
Infrastructure Solutions, Inc. (former AMEC Foster Wheeler
Environmental & Infrastructure, Inc.) in the amount of
$86.680.00 for continued support services for the Stormwater
Utility Program. Requested by the AED. Bid 13-160.
Funds are
Available in the
Following
Accounts:
($86,680.00) 581-044320-5211120 - Stormwater Utility Funds
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Proposal: Stormwater Business Plan Update Augusta Engineering Department
May 24, 2022
Proposal for Professional Services
Stormwater Business Plan Update
May 24, 2022
At the request of the Augusta Engineering Department (AED), Wood Environment &
Infrastructure Solutions, Inc., (Wood) provides this proposal for professional services to update
the Augusta Stormwater Business Plan. The Plan was developed for the City of Augusta GA (City)
in 20151. AED desires a review and update of the City’s stormwater program and future
activities, and a comparison of current utility revenue with the anticipated future cost-of-service.
Wood’s proposed scope of services, preliminary schedule, and estimated cost are provided
below.
Task 1 – Stormwater Business Plan Update
Updating the 2015 Stormwater Business Plan will require both research on Augusta’s stormwater utility costs and revenue, as
well as discussions with City staff. Updated business plan will address: the existing stormwater program, costs, and funding
source(s); the recommended future program, costs, and funding sources; comparison of future program cost-of-service to
existing utility revenue; programmatic, organizational, and/or finance recommendations; regional community benchmarking; and
the stakeholder process. Wood will perform the following activities to update the Plan.
a. Review relevant online content (stormwater utility documents, stormwater management plans, etc.) and the following
documents to be provided by AED. Wood may request additional documents from AED other than those identified
below.
o 2022 and prior detailed budgets for the City stormwater utility
o Salary data for City employee positions funded by the stormwater utility
b. Gather similar data from up to five (5) Georgia stormwater utilities for purposes of stormwater service and cost
benchmarking. Wood will work with AED to determine the most appropriate GA stormwater utilities to include in this
data gathering effort. Utilities in the region surrounding Augusta-Richmond County are preferred. Data gathering from
other utilities is typically done by Wood via initial online research followed by a more focused discussion (by phone)
between Wood and a community/utility representative. In our experience, benchmark data gathering is more successful
if our client facilitates an introduction to staff from other stormwater utilities. Toward this end, Wood can provide an
introductory email or talking points for AED if needed.
c. Prepare and deliver the draft 1 of the updated Stormwater Business Plan for City staff review
d. Facilitate a virtual meeting with City staff to review and resolve City comments on draft Plan
e. Prepare and deliver draft 2 of the updated Stormwater Business Plan for stakeholder review (comment resolution to be
performed via stakeholder meeting process described in Task 2)
f. Prepare and deliver the final, updated Stormwater Business Plan
Schedule
Wood can begin Task 1 within two weeks of receipt of the notice to proceed (NTP) from AED. Draft 2 of the updated Plan can be
provided to AED within three (3) months of NTP. The schedule for delivery of the final updated Plan is mid to late October 2022,
based on the progression of the stakeholder process described in Task 2. See also the Project Schedule section below.
Deliverables (all documents will be delivered via email or other electronic means)
1. Updated Stormwater Business Plan (2 drafts and 1 final in PDF format)
2. Meetings
a. One in-person meeting at AED offices
b. Up to four virtual meetings via Microsoft Teams
Estimated Cost
$65,000
1 The 2015 Stormwater Business Plan was written by Wood’s predecessor company, Amec Foster Wheeler.
Proposal: Stormwater Business Plan Update Augusta Engineering Department
May 24, 2022
Task 2 – Stakeholder Process
After development of the draft 1 Stormwater Business Plan, Wood will assist AED with the engagement of internal stakeholders
to provide input on the updated plan prior to its finalization. The composition of the stakeholder group will be determined
around the time the draft 1 Plan is reviewed by City staff. Wood recommends a group size of 6 to 8 individuals to allow for
manageable, facilitated discussions. Wood’s activities for this task are as follows.
Facilitate a virtual meeting with City staff to review the stakeholder engagement process, identify potential
stakeholders, and begin meeting coordination and initial contact with stakeholders (see caveat below)
Prepare and facilitate one (1) in-person meeting and two (2) virtual meetings of the stakeholder group
o The City is responsible for providing and coordinating the meeting location and refreshments (if desired) for
the in-person meeting at no cost to Wood
o Virtual meetings will be held via Wood subscription to Microsoft Teams
Prepare meeting minutes to be included in the final Stormwater Business Plan
Caveat: If, upon review of the draft 1 Plan, the stakeholder process described herein is determined to be inadequate given the Plan
content, Wood will provide a revised scope and estimated cost for this task. A change order may be necessary if the revised cost
exceeds the estimated cost provided below.
Schedule
The stakeholder process should be initiated once City staff and Wood can compare future program recommendations with
current stormwater utility revenue. It typically takes about four weeks to schedule the first meeting. Ideally, stakeholder meetings
will occur every two weeks once the process is underway. Altogether, this task will take approximately three months to complete.
See the Project Schedule section later in this proposal.
Deliverables (all documents will be delivered via email or other electronic means)
1. Facilitation of three (3) stakeholder meetings as described above
2. Presentation materials for each meeting
Estimated Cost
$16,220
Task 3 – Augusta Commission Presentation
Wood is well-versed in providing presentations of Stormwater Business Plans and stormwater finance analyses to municipal
elected leaders. This task includes the following Wood activities.
Coordination of Wood presentation at Commission meeting or workshop
Preparation of a non-technical presentation on the Stormwater Business Plan content (e.g., future program, cost-of-
service, comparison to existing utility revenue, regional community benchmarking, and stakeholder process) for
presentation to the Augusta Commission
o A draft presentation will be prepared for review and comment via virtual meeting with AED
o A final presentation for delivery to the Augusta Commission will be prepared based on AED comments
In-person attendance and delivery of the final presentation to the Augusta Commission
Schedule
The Commission Presentation will take place after the Stormwater Business Plan has been finalized. Ideally, this will occur in
December 2022.
Deliverables (all documents will be delivered via email or other electronic means)
1. Presentation on the Stormwater Business Plan, as described above
2. In-person attendance and delivery of presentation at a Commission meeting
3. Presentation materials
Estimated Cost
$5,460
Project Schedule (all tasks)
A preliminary project schedule is provided in the table below. The schedule assumes NTP is provided to Wood by June 1, 2022,
and that all project services can be completed by the end of December 2022. Delays caused by City reviews of draft material,
Proposal: Stormwater Business Plan Update Augusta Engineering Department
May 24, 2022
stakeholder scheduling issues, or unanticipated Commission issues can impact Wood’s ability to complete the project by target
deadline.
Task Month, 2022
May June July Sept. Oct. Nov. Dec.
1. Stormwater Business Plan Update
2. Stakeholder Process
3. Augusta Commission Presentation
Total Estimated Cost (all tasks) and Terms & Conditions
The total estimated cost of this project, inclusive of all tasks, is $86,680. The table below provides a breakdown of estimated
costs by task.
Task Labor Expenses Total
1. Stormwater Business Plan Update $62,137 $2,860 $65,000
2. Stakeholder Process $14,790 $1,430 $16,220
3. Augusta Commission Presentation $4,560 $900 $5,460
TOTALS $81,487 $5,190 $86,680
Wood proposes to perform this work on a Time & Materials (not to exceed basis) in keeping with the Terms and Conditions of,
and as a supplemental scope under, our existing contract with the City of Augusta GA (attached).
This proposal was prepared and approved by:
Mary Halley, Project Manager. R. Scott Taylor PE, Senior Associate
Project Manager for Edwin Watkins PE, VP, Business Unit Manager
(SA02) – For changes greater than $25,000) May 2022
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Wood (formerly Amec Foster Wheeler Environment & Infrastructure, Inc.),
Consultant, entered into a contract with Augusta-Richmond County on October 15, 2013, for
Engineering Design Services associated with the Stormwater Utility Fee Implementation, and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
It is agreed that as a result of the above described modification the contract amount is increased by
$86,680.00 from $1,649,621.54 to a new total of $1,736,301.54.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in
no way modifies or changes the original contract of which it becomes a part, except as specifically
stated herein.
NOW, THEREFORE, We, Wood (formerly Amec Foster Wheeler Environment & Infrastructure, Inc.),
Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items
and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract
to be performed under the specifications thereof, and that the original contract is in full force and
effect, except insofar as it might be modified by this Supplemental Agreement.
This day of , 2022
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY WOOD (formerly AMEC FOSTER WHEELER
ENVIRONMENT & INFRASTRUCTURE, INC.
AUGUSTA, GEORGIA
Hardie Davis, Jr., Mayor
Approved: Date Approved: Date [ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 581-044320-5211120
Supplemental Agreement Number: 3
Purchase Order Number: P230614
Additional stormwater management services
Commission Meeting Agenda
6/21/2022 2:00 PM
Minutes
Department:Office of the Clerk of Commission
Department:Office of the Clerk of Commission
Caption:Motion to approve the minutes of the Regular Meeting held on
June 7, and Special Called Meeting held June 14, 2022.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
CALLED MEETING COMMISSION CHAMBER
J'ur:,e 14,2022
Augusta Richmond County Commission convened at I l:00 a.m., Tuesday, June 74,2022,
the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. Johnson, Garrett, B. Williams, Scott, McKnight, D. Williams, Hasan
and Clarke, mernbers of Augusta Richmond County Commission.
ABSENT: Hons. Frantom and Mason, members of Augusta Richmond County
Commission.
Mr. Mayor: We'll call this meeting to order. The Chair recognizes Attomey Brown.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. Brown: Good morning Mayor and Commissioners. We request a motion to
enter into executive session for the discussion of pending or potential litigation, personnel
and real estate.
Mr. Hasan: So move.
Mr. B. Williams: Second.
Mr. Mayor: Commissioner from the 6s with a second from the Mayor Pro Tern. Voting.
Ms. Scott out.
Motion carries 7'0.
IEXECUTTVE SESSTON]
Mr. Mayor: Okay, we're going to reconvene. The Chair recognizes Attorney Brown.
2. Motion to approve the execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. Brown: Mayor and Commission, we request a motion to execute the closed
meeting affidavit.
Ms. McKnight: So move.
Mr. Hasan: Second.
Mr. Mayor: All right, commissioner from the 3'd with a second from the 6ft. Voting.
Motion carries 8-0.
Mr. Mayor: Okay, thank you, Madam Clerk. The Chair recognizes the attorney for the
reading of a motion.
Mr. Brown: Mayor and Commissioners, we request a motion to adopt a resolution
authorizing the sefflement of all claims by Melvin Turner in the aggregate sum of $151000
payable as follows: to John P. Batson, Attorney, further authorizing the Administrator to
disburse the amount of $151000 waiving Augusta Georgia Code of Ordinances, sections in
conflict for this instance only and for other purposes.
Mr. Mayor: The Chair recognizes the commissioner from the 3'd.
Ms. McKnight: I make a motion, well, so move.
Mr. Hasan: Second.
Mr. Mayor: Thank you. Voting.
Motion carries 8-0.
Mr. Mayor: Madam Clerk, we've got a series of items that are on the special called meeting
agenda. I'll draw everyone's attention to item #3. In addition to that we have some additional
agenda items that were provided to you, items one and two on the additions to the agenda. If there
be no objection, we'll add them to the special called meeting agenda. All right, without objection.
Without objection. Okay, Madam Clerk, our posture, we've got these two addendum items and
itern number three.
3. A motion to discussion providing for security equipment for the Richmond County
Sheriffs Office.
Mr. Mayor: The Chair recognizes Attorney Brown.
Mr. Brown: Mayor Davis and Commission, after the proper duly notice to the public
and as this is a public hearing we request a motion to rescind the previous approval of adding
$621500 to the Sheriffs budget, to rescind that motion, and to simultaneously subsequently
approve the motion herein to approve a $621500 addition to the Sherif?s budget for security
equipment.
The Clerk: Paid from contingency.
Mr. Brown: From contingency.
Mr. Mayor: All right, commissioner from the 6ft.
Mr. Hasan: So move, Mr. Mayor.
Mr. Clarke: Second.
Mr. Mayor: Thank you, sir. All right, commissioner from the 10ft seconds that. Voting.
The Clerk: Mr. Mayor, just for clarification that was the General Fund Contingency Fund.
Mr. Mayor: That is correct.
Mr. Brown: Yes, thank you.
Motion carries 8-0.
Mr. Mayor: Madam Clerk, regarding the addendum item if you'll read the caption just for
that.
The Clerk: The addendum item is to provide clarification and direction to the
Director of Engineering regarding an item to refer the Environmental Services Operations
Improvement Plan to the Administrator and the Human Resources Director for review to
be brought back to the full Commission which was on the June 7,2022 meeting.
Mr. Mayor: The Chair recognizes the commissioner from the 6m.
Mr. Ilasan: Thank you, Mr. Mayor. I'd like to make a motion to approve the
Environmental Services Operations Improvement Plan as presented.
Ms. McKnight: Second.
Mr. Mayor: Voting.
Motion carries 8-0.
Mr. Mayor: Madam Clerk, I believe that's all the business before us.
The Clerk: Yes, sir.
Mr. Mayor: Thank you. Committee meetings.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certiff that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on June
t4,2022.
Clerk of Commission
-t
A
Commission Meeting Agenda Commission Chamber - 61712022
ATTENDANCE:
Present: Hons. B. Williams, Mayor Pro Tem; Johnson, Garrett, Mason,
Frantom, Scott, McKnight, D. Williams, Hasan and Clarke, members of
Augusta Richmond County Commission.
Absent: Hon. Hardie Davis, Jr., Mayor.
INVOCATION: Reverend Melvin Ivey, Pastor Greater St. John Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
May 2022 YOS
A. Congratulationsl2022 May Years of Service (YOS) 25-50 year recipients Item
Action:
None
B 2022-07-06_5-2022 YOS For 25-50-YOS Recipients Memo.pdf
IE ItemAporovrlsheet.html
Motions
Motion Motion Text'l'ype
Presentations are made to the May
2022 Years of Service recipients.
CONSENT AGENDA
(Items 1-30)
PUBLIC SERVICES
1. Motion to approve New Ownership
Babubhai Patel for a retail package
Made Seconded Motion
By By Result
Application: A.N. 22-28: request by
Beer & Wine License to be used in
connection with Super Express #7 located at 1901 Gordon Hwy. District 5. Item
Super District 9.(Approved by Public Services Committee May 31,2022) Action:
Approved
B aN-zz-z8.odf
B ltemAnnrovalsheet.html
Motions
Motion m Motion;----- Motion Text Made By Seconded ByrYPe '''--- -r Result
A --*^_.^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Brandon Garrett Jordan Johnson Passes
2. Motion to approve New Location: A.N. 22-29: request by Jacqueline V. Item
Stephenson for a retail package Beer & Wine License to be used in Action:
connection with Family Dollar Store #26612 located at 2809 Tobacco Rd. Approved
District 4. Super District.(Approved by Public Services Committee May
31,2022)
B aN-zz-29.oar
Motions
Y:jl"' Motion Texr Made By seconded By Motion
Iype - ----- -'t --------- -'l Result
A -_-^__^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Brandon Garrett Jordan Johnson Passes
3. Motion to approve New Location: A.N. 22-30: request by Jacqueline V. Item
Stephenson for a retail package Beer & Wine License to be used in Action:
connection with Family Dollar Store #28564located at 2914 Deans Bridge Approved
Rd. District 2. Super District 9. (Approved by Public Services Committee
May 31,2022)
B AN-22-30 (2).pdf
B ltcmAoorovalsheet.html
Motions
f#:"' Motion rext Made By Seconded By ffJil
Approve Motion to approve. Commissioner Commissioner Passes
Motion Passes 10-0. Brandon Garrett Jordan Johnson
4. Motion to approve new Location: A.N. 22-31: request by Jacqueline V. Item
Stephenson for a retail package Beer & Wine License to be used in Action:
connection with Family Dollar #3L567 located at ls0l Kissingbower Rd. Approved
District 2. Super District 9. (Approved by Public Services Committee May
31,2022)
B lN-22-3t.oor
tB ItemApproYalsheet.html
Motions
Y:j*'-" Motion Text Made By seconded By Motion
Type rrrvrrvrr I laL Result
^ Motion to approve. Commissioner CommissionerApprove ,ltto, Passes 10-0. Brandon Garrett Jordan Johnson Passes
5. Motion to approve New Location: A.N. 22-32: request by Jacqueline V. Item
Stephenson for a retail package Beer & Wine License to be used in connection Action:
with F'amily Doltar #23854located at 3447 Peach Orchard Rd. District 6. Approved
Super District 10. (Approved by Public Services Committee May 31,2022)
IB AN-22-32.pdf
lB ItemAoorovalsheet.html
Motions
Y:j*i" Motion Text Made By Seconded By Motion
Type Result
^ Motion to approve. Commissioner CommissionerApprove vtJtion passes 10-0. Brandon Garrett Jordan Johnson Passes
6. Motion to approve New Location: A. N. 22-33: request by Jacqueline V. Item
Stephenson for a retail package Beer & Wine License to be used in connecton Action:
with Family Dollar #24344located at 3709 Mike Padgett Hwy. District 6. Approved
Super District 10. (Approved by Public Services Committee May 31,2022)
B AN-22-3J.pdf
[B ItemAoprovalsheet.html
Motions
Motion t- ^2^__ m-_-1 f,r r h Motion- - ---- Motion Text Made By Seconded Byf ype - ----- -'t *----'--- -J Result
a . Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Brandon Garrett Jordan Johnson Passes
7. Motion to approve New Location: A.N.22-34: A request by Jacqueline V. Item
Stephenson for a retail package Beer & Wine License to be used in Action:
connection with Family Dollar #31528 located il 3764 Peach Orchard Approved
Rd. District 6. Super District 10. (Approved by Public Services Committee
May 31,2022)
E.q.N-22-l4.oat
@ ItemAnnrovalsheet,html
Motions
[]11"Il Motion Text Made By seconded By Motion'l'ype - ----- -r -------- -r Result
A ---^_,^ Motion to approve. Commissioner CommissionerApprove Motion Passes 10-0. Brandon Garrett Jordan Johnson Passes
8. Motion to approve New Location: A.N. 22-35: request by Ramesh Trehan Item
for a retail package Beer & Wine License to be used in connection with Action:
Forest Hill Market located at 3216 Wrightsboro Rd. District 2. Super Approved
District 9(Approved by Public Services Committee May 31,2022)
B lx-zz-ls.oor
lB ltemApprovalsheet html
Motions
Y:j1" Motion Text Made By seconded By MotionType ^'---- -'t --------- -r Result
a _ . _ __-- Motion to approve. Commissioner CommissionerApprove vtotion Passes l0-0. Brandon Garrett Jordan Johnson Passes
9. Motion to approve Great Outdoor Play System to remove current play system Item
and install a new modular playground unit for the Blythe Area Recreation Action:
Center. This project went through the Procurement process as a Request for Approved
Proposals - Bid ltem #21-265. (Approved by Public Services Committee
May 31.,2022)
B 2l-265 Rf.P Advertisement for PaDer.docx
E 2r-265 OFFICIAL TAB.xls
H 21-265 Cumuletive phrse 2.pdf
1@ Blvthe Area Recreation Center Modular Playground Unit Recommendation Letter-Signed.Ddf
E 2l-265 Planholders.pdf
IB FYI Process Reguardinq RFP updated 5-3-2l.docx
lB ltemApprovalShcet.html
Motions
[]j*1'" Motion Text Made By seconded By X;TIII ype
a --.------- Motion to approve. Commissioner CommissionerApprove iuil io, Passes 10-0. Brandon Garrett Jordan Johnson Passes
10. Motion to approve Augusta Transit's Application for the Low-No Emissions ltem
Competitive 5339 Grant for five (5) Electric Buses. (Approved by Public Action:
Services Committee May 31,2022) Approved
B ltemAonrovelsheeLhtml
Motions
Y:l'-'" Motion Text Made By seconded By Motion
Type rvrvrrvrr I var Result
Motion to approve with
the federal portion to
increase to read as
A---^-,^ $6,271,325.00 and Commisioner CommissionerApprove i"ugurtu, local match Sean Frantom Ben Hasan Passes
increasing by $10,750 to
read as S1,1 18,175.00.
Motion Passes l0-0.
11. Motion to approve for legal to amend/draft to allow for the establishment of Item
tiny homes. (Approved by Public Services Committee May 31,2022) Action:
Approved
B ltemAoorovalsheet.html
Motions
Motion
Result
A __..^--^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Brandon Garrett Jordan Johnson Passes
12. Motion to approve a three (3) year Master Agreement between University of Item
Alaska Fairbanks (UAF) and Augusta Regional Airport (Airport) to further Action:
research objectives for the safe integration of unmanned aircraft systems Approved
(UAS) into the national manned airspace system. Approved by the Augusta
Aviation Commission on March 31, 2022. (Approved by Public Services
Committee May 31, 2022')
B 2022-04-18 Sponsored Reseerch Agreement with University of Alaskr Frirbatrks.pdf
ffit:"' Motion rext
E ltemApprovalsheet.html
Motions
Motion;- ---- Motion Textrype
Motions
|;J:" Motion rext
Made By Seconded By
Made By
Made By
Seconded By f"".Xil
A _--^,,^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Brandon Garrett Jordan Johnson Passes
13. Motion to approve entering into an agreement with Peach State Health Plan Item
for the pu{pose of providing sponsorships for youth athletic programs. Action:
(Approved by Public Services Committee May 31,2022) Approved
B LETTER OF AGRf,EMENT PEECh StAtE HEEIth PIEN.dOCX
B ItemAnnrovalsheet.html
seconded By Motion
Result
A __-^,.^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Brandon Garreff Jordan Johnson Passes
ADMINISTRATIVE SERVICES
14. Motion to approve utilizing a state contract (#SWC 99999-SPD0000183-
0002) for the purchase of one Chevrolet Tahoe, at a total cost of $39,482.00
to Hardy Chevrolet for the Richmond County Marshals Office. (Approved
by Administrative Services Committee May 31,2022)
Item
Action:
Approved
B Chevrolet Tahoe - Marshal - Revised Pricing.pdf
B ltemApprovalShect html
Motions
H]i1" Motion rext Made By seconded By f*iil'r'ype
. Motion to approve. Commissioner CommissionerApprove vtotion Passes l0-0. Brandon Garrett Jordan Johnson Passes
15. Motion to approve the purchase of one 2023 Truck, Crane Telescopic 30 ltem
Ton, at a total cost of $342,710.00 from Altec Industries of Birmingham, AL Action:
(Bid #22-160) for the Utilities Department-Facilities Maintenance Approved
Division. (Approved by Administrative Services Committee May 31,
2022)
B 22-160 Trb Sheet from Procurement asenda.odf
B Fleet Manaqement Division Reolecement Eval Form.odf
B ItemAoorovalsheet,html
Motions
Y:11"' Motion Texr Made By seconded By Motion
Type Result
^ Motion to approve. Commissioner CommissionerApprove vtotion Passes 10-0. Brandon Garrett Jordan Johnson Passes
16. Motion to approve the purchase of one 2022 Tractor with 30' Boom Mower Item
at a total cost of $191,035.00 from J & B Tractor of Augusta, GA (Bid # 22- Action:
173) for the Utilities Department-Facilities Maintenance Division. Approved
(Approved by Administrative Services Committee May 31r2022)
lB 22-173 Teb Sheet Tractor with 30ft Boom Mower,xlsx
[3 22-173 REst FoRMS.pdf
IB 22-173 TAB Sheet from Procurement pdf
B ltemAoorovalsheet.html
Motions
Motion Text Made By Seconded By
Motion MotionTYPe Result
a _^-^__^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Brandon Garrett Jordan Johnson Passes
17. Motion approve amendment of the Design/Build Contract with R. W. Allen Item
Construction for construction of a new RCSO Training Center Firing Range Action:
Support Building to reflect actual costs of $847,409.00. (Approved by Approved
Administrative Services Committee May ll, 2022)
lB Initial v Finet Estimate 3-25-222.pdf
IB 21-166 RCSO_Trrininq Ranqc Buildins Contract Amendment.pdf
lE ItemAoorovalsheet.html
Motions
Y:j*1"' Motion Text Made By seconded By Motion'l'ype - ----- -'t ----"--- -r Result
a _----__- Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Brandon Garrett Jordan Johnson Passes
18. Motion to approve tasking staff of the City and Board of Education with Item
meeting to determine what action should be taken in order to stabilize the Action:
Canal bank adjacent to Davidson Fine Arts School. (Approved by Approved
Administrative Services Committee May 31, 2A22)
lB ItemApprovalsheet.html
Motions
X:11" Motion Text Made By seconded By Motion'l'ype - ----- -" --------- -'l Result
A ...^-^-.^ Motion to approve. Commissioner CommissionerApprove Motion Passes l0-0. Brandon Garrett Jordan Johnson Passes
19. Motion to approve Housing & Community Development's request to Item
provide Laney WalkerlBethlehem Revitalization project funding to contract Action:
with Capitalrise, LLC to develop new construction of (1) single-family Approved
unit identified as 35 Sherman Street within Laney Walker/Bethlehem.
(Approved by Administrative Services Committee May 31,2022)
E Sherman Street House Plens 5.12.2022.pdf
B 35 Sherman Street Contract 5.12.2022 (002).pdf
E Attrchment - HCD ltem.Pdf
B ltemApprovalSheet.html
Motions
Y:11'" Motion rext Made By seconded By fffilrype
a - ---.---^ Motion to approve. Commissioner CommissionerApprove vtotion Passes 10-0. Brandon Garrett Jordan Johnson Passes
PUBLIC SAFETY
20. Motion to approve the execution of the Scheduled Service and Building Item
Automation System Agreements with Trane U.S., Inc. for the Information Action:
Technology Data Center.(Approved by Public Safety Committee May 31, Approved
2022)
E 4.6.2022 Citv of Aususta IT Dept - Active Monitorins SA 2022-2027 Fitral.doc
E 4.6.2022 Citv of Aususta IT 5-160095 Sched Maint 2022-Finrl.doc
B Solc Source---CRAC Unit Maintenance.ndf
E ItemAoorovalshect.html
Motions
Y:]'"" Motion Text Made By seconded By Motion
Type Result
^ Motion to approve. Commissioner CommissionerApprove Motion Passes 10-0. Brandon Garrett Jordan Johnson rasses
21. Motion to approve an Amendment for the RCSO Detention Center Item
Commissary Contract. (Approved by Public Safety Committee May 31, Action:
2022) Approved
lB Richmond Countv Second Amendment Exhibit.docx
E Trinity Services Agreementpdf
[3 ItemApprovalSheet.html
Motions
ffi':"' Motion rext Made By Seconded By
Seconded By
Motion
Result
Motion
Result
a ---^--^ Motion to approve. commissioner commissionerApprove Motion passes r0-0. Brandon Garrett Jordan Johnson Passes
22. Motion to approYe recommended service provider from ppP 22-l4O for the Item
Augusta Judicial Circuit Adult to two vendors. The recommendation is for Action:Felony Drug Court and Veterans Treatment Court to be awarded to Georgia ApprovedFamily Crisis Solutions Counseling Center and Mental Health Court
Program to be awarded to American Work, LLC for an initial term of one (l)
year. The two (2) contracts shall automatically extend for an additional four(4) one (1) year terms unless either party provides notice of
termination. (Approved by Public safety committee May 31,2022)
lB 22-140 RFP Advertisement for paper.docx
E zz-tlo orrIc.q,Loor
E 22-140 Cumularive - FDC.pdf
e 22-t40 Cumuletive - VTC,pdf
E 22-140 Cumrtative - MHC.pdf
E Recommrndrtion of Award 22-140.odf
B Veterans Treatment and Felonv Drus Court - ACCT COfIRT Contrect Clean Conv.docx
E Mental-Herlth Court - I Clern.docx
E 22-140 Planholders List,pdf
E ItemAonrovalsheet.html
Motions
Motion Motion Textr ype
Motion to approve with
the contract
Approve modifications as
outlined.
Commissioner
Ben Hasan Passes
Made By
Commissioner
Brandon
Garrett
Motion Passes l0-0.
23. Motion to approve the Sole Source purchase of five (5) 24TB Western Item
Digital Hard Drives and the recovery of approximately 90TB of data. Action:
(Approved by Public Safety Committee May 31,2022) Approved
IB Drivesavers Inc Sole Source.odf
E ltemAoorovalSheet'btml
Motions
Motion
Type rvrotion Text Made By Seconded By Motion
Result
^ Motion to approve. Commissioner CommissionerApprove iJiotio, passes 10-0. Brandon Garrett Jordan Johnson Passes
FINANCE
24. Motion to approve 2023 Budget Planning Calendar (Approved by Item
Finance Committee May 3112022) Action:
Approved
e 2023 Budset PlanninLcalendar.pdf
lB ItemAoorovrlSheet html
Motions
Motion Motion Text Made By seconded By Motion
Type r'rvrrv' r var rvresv sJ Result
^ - -- Motion to approve. Commissioner CommissionerApprove vtotion Passes 10-0. Brandon Garrett Jordan Johnson Passes
ENGINEERING SERVICES
25. Motion to approve a CSX Transportation Temporary Right of Entry Item
CSX9555798. (Approved by Engineering Services Committee May 31, Action:
2022\ APProved
B csx9ss798 - RoE s-to-22.pdf
E csxgsszgg - sor.oor
E ItemAoorovalsheet.html
Motions
Y:j*''" Motion Text Made By seconded By Motion
Type Result
a .-,-,.---- Motion to approve. Commissioner CommissionerApprove vtotion Passes 10-0. Brandon Garrett Jordan Johnson Passes
26. Motion to approve fees in the amount of $230,029 to Ardurra Engineering ltem
for engineering services related to the rehabilitation of filters 2 & 8 at Action:
Highland WTP.(Approved by Engineering Services Committee May 31, Approved
2022)
E Proposel AtlD Hiqhland WTp Filters 2endg 041822 FINALpdf
E 18-132 Pre-Qualifi€d Consuttants.pdf
B ItemApprovalsheet.html
Commissioner Commissioner
Brandon Garrett Jordan Johnson Passes
27. Motion to approve Supplementing Construction Contract (Supplement 2) of ItemLandfill Phase2C Closure Construction to Morgan Corp for Phase 3 Action:
Southern/Southeastern Erosion Impacted areas restoration. Also approve Approved
funding in the amount of $139,472.00 for additional work fee. Requested by
AED. RFP 21-183 (Approved by Engineering services committee May
31,2022)
Motions
Sotion Motion Textr ype
^ Motion to aoorove.
^PProve Motion pus.r lo-0.
lE ItemAoorovalsheet.html
Motions
Motion;----- Motion Textr ype
lH Morsan SA Slooes Reoair Suonlemental Work"odf
E SA2 -Morsrn Coro.odf
B z t -t8s_orutcu.L_ter.xt
B 21-183 Pre-Ourtified Mail L&bels.docx
H 2l-l8J RFP - Invitetion - Pre Ouel ONly.docx
lB FYI Process Regerdins RFP uodated 5-3-21.docx
B Pre Prooosal Conf Attendees - Deans Bridqe Road.xlsx
Made By Seconded By
Made By Seconded By
Motion
Result
Motion
Result
a _-___.___- Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Brandon Garrett Jordan Johnson Passes
28. Motion to approve and award Professional Services Agreement to Atlas Item
Technical Consultants LLC (Atlas) for On-Call Property Appraisal and Action:
Acquisition for Augusta Engineering Department. The Contract is for two (2) Approved
years with renewal option of three additional years. Also, approve up to
S400,000 to fund the proposed Services. Award is contingent upon receipt of
procurement documents, signed contracts and proper bonds. WP 22'147 '
(Approrud by Engineering Services Committee May 31',2022)
E 22-147 oFFICAL.pdf
E 22-147-Neqotiated-Fitrrt fee DroDosal-04l12022.Ddf
B AED SuoolementMemo Procurement-RFPAward 22-l47.ndf
B Finance-On-Call Prooertv Anoraisal.xlsx
lB RFP 22-147 Dcpt Recommendation of Awrrd.Ddf
E 22-147 RFP Advertisement for Paoer.docx
B Mail Labels.doc
lB Georsie Repistrv-- 22-147.odf
IB ItemApprovrlSheet.html
Motions
Motion ^ ! rn MotionMotion Text Made By Seconded By Result'r'ype
a , ,..---- Motion to approve. Commissioner CommissionerApprove liotion Passes 10-0. Brandon Garrett Jordan Johnson Passes
29. Motion to approve Supplemental funding (SA#3) for continuity of ltem
Engineering Phase of Design Engineering Consultant Agreement to Hussey Action:
Gay Bell and DeYoung (HGB) in the amount of 536,270 for Augusta Approved
Engineering Transportation Improvement Program (TIP) Operational
Efficiency of Various Intersections Project. Requested by AED. RFQ 17-127
(Approved by Engineering Services Committee May 31,2022)
B 20220513 l7-014 AugustalntcrsectionsAdditionalFeeReouest-ROWAcouisitionServices-
Anpraisals CostToCure.odf
lB Finance-Onerationel Elliciencv.xlsx
B SA3 Hussev Gav Bell DeYouns 05.20.2022.odf
lB ItemAnnrovalSheet.html
Motions
*]i'" Motion Text Made By seconded By Motion
Type Result
a - ---- -- Motion to approve. Commissioner CommissionerApprove Motion Passes 10-0. Brandon Garrett Jordan Johnson Passes
PETITIONS AND COMMUNICATIONS
30. Motion to approve the minutes of the Regular Meeting held on May l1th Itemand Special Called Meeting held May 31,2022. Action:
Approved
B Regulrr Commission Meeting Mav 17 2022.odf
B Crlled_Commission Meetins_Mav_3l 2022.pdf
IB ItemAoorovalsheet html
Motions
X:ll"' Motion Text Made By seconded By Motion
t YPe vvlv.uvs uJ Result
a ,- Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Brandon Garrett Jordan Johnson Passes
,K'( * *END CONSENT AGENDA?K'( * *
AUGUSTA COMMISSION
6t7t2022
AUGUSTA COMMISSION
REGULAR AGENDA
61712022
(Items 31-39)
PUBLIC SERVICES
31. Motion to refer this item to the full Commission with no recommendation Itemto allow the Administrator and the Parks & Recreation Director to Action:
identiff additional funding source to complete construction of the Henry Disapproved
Brigham community center Project. (Approved by Public services
Committee May 31, 2022')
El ItemApprovatsheet html
Motions
f#:" Motion Text Made By seconded By [:t,lii
Approve Fails
Motions
Motion
Type
Approve
Motion to approve the
contract award for the
Henry Brigham
Community Center
project with R. D.
Brown Contractors in
the amount of
$8,354,000.00 with
funding from
SPLOST 7 andARP
funding in the amount
of $1.6 million
dollars.
Voting No:
Commissioner
John Clarke,
Commisioner
Sean Frantom,
Commissioner
Brandon Garrett,
Commissioner
Catherine Smith-
McKnight,
Commissioner
Dennis Williams.
Motion Fails 5-5.
Motion Text
Motion to approve
reconsideration of this
item.
Voting No:
Commissioner
John Clarke,
Commisioner
Sean Frantom,
Commissioner
Brandon Garrett,
Commissioner
Catherine Smith-
McKnight,
Commissioner
Commissioner
Francine Scott
Commissioner
Ben Hasan
Made By
Commissioner
Francine Scott
Seconded By
Commissioner
Ben Hasan
Motion
Result
Fails
Dennis Williams.
Motion Fails 5-5.
32. Existing Location: A.N. 22-37: A request by Yusufali Lorgat for a retail ltem
package Beer & Wine License to be used in connection with Hola Action:
Convenience Store located at 2517 Milledgeville Rd. District 2. Super Rescheduled
District 9. (No recommendation from Public Services Committee May
31,2022)
It was the consensus of the
Commission that this item be
referred back to the Public
Services Committee due to the
absence of the applicant.
33. Motion to approve tasking the Recreation Director to bring back to the Item
Commission meeting next week a directive on a priority list for repairs at Action:
Riverwalk and Julian Smith Barbeque Pit. (Approved by Public Services Approved
Committee May 31,2022)
E.q,N zz-lz.oof
B ltemAnnrovalsheet html
Motions
Motion Motion Textlype
IB 04-20-2022 Memo ARP Fundins - 3.pdf
lB ItemApprovelsheet html
Motions
Motion-^"""" Motion Textrype
Approve Motion to approve
allocating ARP funding
for improvements in the
amount of $700,000 for
Riverwalk, $l 50,000 for
Diamond Lakes and
$150,000 for the
Saturday Market.
Motion Passes 10-0.
Made Seconded Motion
By By Result
Made By Seconded By f."riii
Commissioner Commissioner Passes
Ben Hasan Francine Scott
34. Motion
amount
to approve Bid
of $202,707 to be
#22-502, Fleming Tennis Center
performed bY Southeastern Tennis
Lighting
Courts.
in the Item
Action:
Approved
E ItemApprovrlSheet.html
Motions
f#:"' Motion rext
^ Motion to approve. commissioner commissioner
Approve 'tiiotio,, passes 10-0. Ben Hasan Francine Scott Passes
35. Discuss timeline from the Administrator on the points the Mayor was Item
highlighting in the Blight/Affordable HousinglLandBank Work Session. (No Action:
recommendation from Administrative Services Committee) Approved
Made By Seconded BY
Made By Seconded By
Motion
Result
Motion
Result
B ltemApprovrlsheet.html
Motions
Motion Motion Text'r'ype
Motion to delete this Commissioner
Delete item from the agenda. Brandon
Motion Passes 10-0. Garrett
PUBLIC SAFETY
36. Motion to approve for the Commission to have a
contract drafted by Augusta's staff. (Requested
Hasan)
Commissioner passes
Jordan Johnson
work session on the EMS Item
by Commissioner Ben Action:
Approved
lB ItemAonrovalSheet.html
Motions
Motion Motion Text'l'vpe
Approve Motion to apProve
holding the work
Made By
Commissioner
Ben Hasan
Seconded By
Commissioner
Jordan Johnson
Motion
Result
session on June g at
I l:00 a.m.
No action was taken on this motion due to the passage of the substitutemotion.
Motions
f#:" Motion rext Made By seconded By f.'r[il
Substitute motion to ask
the Administrator, the
General Counsel and
members of the work
session committee,
Brandon Garrett, Ben
Hasan, John Clarke and
Dennis Williams, and
EMS staff members, to
meet with Gold Cross Commissioner
^ &,d their attorneys to commissioner catherineApprove discuss the MoU and John clarke smith- Passes
information from the McKnight
work sessions to
determine the details of a
contract to bring back
before the Commission
for consideration.
Voting No:
Commissioner
Bobby Williams.
Motion Passes 9-1.
37. Motion to instruct the Administrator to take current Gold Cross MOU and Item
meet with Gold Cross representatives to formulate terms and directives of an Action:
agreed upon contract. (Requested by Commissioner John Ctarke) None
[3 ItemApprovrlsheet.html
Motions
Motion
Type Motion Text
No action was taken on this
item.
Seconded MotionBy Result
Made
By
38. Motion to refer the Environmental Services Operations
the Administrator and the Human Resources Director
back to the full commission next week (June 112022).
Improvement Plan to Item
for review and bring Action:
Approved
[H Environmental Services Ooerations Imorovement Plan'ndf
IE ltemAoorovalSheet.html
Motions
ryJ:" Motion rext
^ . .---- Motion to aPProve.Approve Motion pasies 10-0.
Made By Seconded BY Motion
Result
Commissioner Commissioner
Brandon Garrett Jordan Johnson Passes
APPOINTMENT(S)
39. Consider the reappointment of Emergency Management Director Daniel
Dunlap to the Region six EMS Council effective July 1 ,2022 to June 30,
2025.
Item
Action:
Approved
B 2022-07-06 R€siop Vl EMS Council'Ddf
H sKM_c658220601 l2olo.pdf
{B ItemAoorovalSheet.html
Motions
Motion Motion Text'l'ype
^ . ---- Motion to aPProve.APProve Motion Pasies lo-0.
Made By
Commissioner
Brandon Garrett
Commissioner
Jordan Johnson Passes
Seconded By Motion
Result
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
40. Motion to authorize execution by the Mayor
compliance with Georgia's Open Meeting Act.
of the affidavit of
Item
Action:
None
Commission Meeting Agenda
6/21/2022 2:00 PM
Additional funding Henry BrighamCommunity Center
Department:Augusta Commission
Department:Augusta Commission
Caption:Motion to approve the contract award for the Henry Brigham
Community Center project with R.D. Brown Contractors in the
amount of $8,354,000.00 with funding from SPLOST 7 and
ARP funding in the amount of $1.6 million dollars. (Requested
by Mayor Pro Tem Bobby Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Alcohol Application A.N. 22-36
Department:Planning & Development
Department:Planning & Development
Caption: New Location: A.N. 22-36: A request by Syderist Manuel for
a consumption on premise Liquor, Beer & Wine License to be
used in connection with Pedal Pub Bar & Patio located at 305
12th Street. There will be Dance. District 1. Super DIstrict 9.
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,600.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Alcohol Application A.N. 22-37
Department:Planning & Development
Department:Planning & Development
Caption: Existing Location: A.N. 22-37: A request by Yusufali Lorgat
for a retail package Beer & Wine License to be used in
connection with Hola Convenience Store located at 2517
Milledgeville Rd. District 2. Super District 9. (Referred from
June 7 Commission meeting)
Background:This is an Existing Location.
Analysis:The applicant meets the requirements of The City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Alcohol Application A.N. 22-38
Department:Planning & Development
Department:Planning & Development
Caption: Existing Location: A.N. 22-38: A request by Eric Kinlaw for a
consumption on premise Beer & Wine License to be used in
connection with The Bees Knees located at 211 10th Street.
There will be Sunday Sales. District 1. Super District 9.
Background:This is an Existing Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,365.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Alcohol Application A.N. 22-39
Department:Planning & Development
Department:Planning & Development
Caption: Existing Location: A.N. 22-39: A request by Emanuel Hatzis
for a consumption on premise Beer & Wine License to be used
in connection with Manny's Sports Off Broad located at 215
10th Street. There will be Sunday Sales. District 1. Super
District 9.
Background:This is an Existing Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,365.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Alcohol Application A.N. 22-40
Department:Planning & Development
Department:Planning & Development
Caption: Existing Location: A.N. 22-40: A request by Pragnaben Patel
for a retail package Beer & Wine License to be used in
connection with Gas World #13 located at 2260 Lumpkin
Road. District 5. Super District 9.
Background:This is an Existing Location. Formerly in the name of Robert
Kim.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Alcohol Application A.N. 22-41
Department:Planning & Development
Department:Planning & Development
Caption: Existing Location: A.N. 22-41: A request by Gurpreet Walia
for a retail package Beer & Wine License to be used in
connection with Pine Hill Food Store located at 1680 Brown
Road. District 8. Super District 10.
Background:This is an Existing Location. Formerly in the name of Young J.
Chang.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Alcohol Application A.N. 22-42
Department:Planning & Development
Department:Planning & Development
Caption: Existing Location: A.N. 22-42: A request by Daebeom D. Suh
for a retail package Liquor, Beer & Wine License to be used in
connection with Kings Wine located at 2423 Milledgeville
Road. District 2. Super District 9.
Background:This is an Existing Location. Formerly in the name of Ki H.
Lee.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Alcohol Application A.N. 22-43
Department:Planning & Development
Department:Planning & Development
Caption: New Location: A.N. 22-43: A request by Letisha Winfield for
a Incidental Wine License to be used in connection with Wine
& Design located at 229 Fury's Ferry Road Ste 113. District 7.
Super District 10.
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $575.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Alcohol Application A.N. 22-44
Department:Planning & Development
Department:Planning & Development
Caption: Existing Location: A.N. 22-44: A request by Nicholas
Unkovic for a retail package Beer & Wine License to be used in
connection with Sprint Food Store #900712 located at 2480
Crosscreek Road. District 6. Super District 10.
Background:This is an Existing Location. Formerly in the name of Anderson
Jones.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Alcohol Application A.N. 22-45
Department:Planning & Development
Department:Planning & Development
Caption: Existing Location: A.N. 22-45: A request by Nicholas
Unkovic for a retail package Beer& Wine License to be used in
connection with Sprint Food Stores #900701 located at 2202
Gordon Hwy. District 4. Super District 9.
Background:This is an Existing Location. Formerly in the name of Anderson
Jones.
Analysis:The applicant meets the requirements of the City of Augusta's
ALcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Alcohol Application A.N. 22-46
Department:Planning & Development
Department:Planning & Development
Caption: Existing Location: A.N. 22-46: A request by Nicholas
Unkovic for a retail package Beer & Wine License to be used in
connection with Sprint Food Stores #900732 located at 3771
Peach Orchard Road. District 6. Super District 9.
Background:This is an Existing Location. Formerly in the name of Anderson
Jones.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Alcohol Application A.N. 22-47
Department:Planning & Development
Department:Planning & Development
Caption: Existing Location: A.N. 22-47: A request by Nicholas
Unkovic for a retail package Beer & Wine License to be used in
connection with Sprint Food Stores #900709 located at 3546
Deans Bridge Road. District 5. Super District 9.
Background:This is an Existing Location. Formerly in the name of Anderson
Jones.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Alcohol Application A.N. 22-48
Department:Planning & Development
Department:Planning & Development
Caption: Existing Location: A.N. 22-48: A request by Nichols Unkovic
for a retail package Beer & Wine License to be used in
connection with Sprint Food Stores #900715 located at 3444
Mike Padgett Hwy. District 6. Super District 9.
Background:This is an Existing Location. Formerly in the name of Anderson
Jones.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Alcohol Application A.N. 22-49
Department:Planning & Development
Department:Planning & Development
Caption: Existing Location: A.N. 22-49: A request by Nicholas
Unkovic for a retail package Beer & Wine License to be used in
connection with Sprint Food Stores #900716 located at 3138
Peach Orchard Road. District 2. Super District 9.
Background:This is an Existing Location. Formerly in the name of Anderson
Jones.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Massage Operator License
Department:Planning & Development
Department:Planning & Development
Caption: Discussion: A request by Tara H. Dozier for a Massage
Operators License to be used in connection with Spa Indigo
located at 2916 Professional Pkwy. District 7. Super District
10.
Background:This is an existing location. Formerly in the name of Kimberly
Kitts.
Analysis:The applicant meets the requirements of the City of Augusta's
Massage Therapy Ordinance.
Financial Impact:The applicant will pay an Administrative fee of $120.00 and a
fee based on Gross Revenue.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Augusta Regional Airport Fuel Farm Rehabilitation and Improvements Project – Recommendation of
Award to JF Acquisition, LLC
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve Augusta Regional Airport Fuel Farm
Rehabilitation and Improvements Project – Recommendation of
Award to JF Acquisition, LLC in the amount of $738,244.67.
Approved by the Augusta Aviation Commission on May 26,
2022.
Background:Staff has reviewed the response to the advertisement for bids
(IFB #22-194) for the Fuel Farm Rehabilitation – Jet A Tanks
project and recommends awarding the project to JF Acquisition,
LLC in the amount of $738,244.67. Bids were opened and
read publicly on April 19, 2022, at 1:00 pm, local time at the
Augusta Procurement Department. Bids were received from JF
Acquisition LLC and L & T Inc. Based on our review, we
recommend awarding the Base Bid to the low bidder, JF
Acquisition LLC, in the amount of $738,244.67. The unit costs
for each of the items and the overall project cost are in line with
costs for similar projects in the region. Per requests made, staff
also reached out to other local manufacturers for single walled
tank quotes. For reference, Modern Welding submitted a cost of
$137,760 per tank and Fisher Tank submitted a cost of
approximately $290,000 to $300,000 per tank (vertical). After
evaluating the costs for this work along with the costs of the
single walled tanks, we believe that JF Acquisition’s bid is an
appropriate amount for the work involved. Based upon our
review and the City’s Procurement Department’s review, we
believe JF Acquisition LLC has submitted a responsive bid,
understands the scope of work involved, and is qualified to
complete the work required to successfully deliver this project.
Analysis:Staff's revised construction estimate for this project was
$614,031.00. JF Acquisition’s bid came in at $738,244.67.
Because the low bid and corresponding line items are in line
Cover Memo
with the overall costs in the region along with the volatile
market, and JF Acquisition’s bid was compliant.
Financial Impact:This project will be fully funded via the Airport’s enterprise
fund.
Alternatives:To deny.
Recommendation:Recommend approval. Approved by Augusta Aviation
Commission on May 26, 2022.
Funds are
Available in the
Following
Accounts:
551081306-5412110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Recreation swimming pools and splash
Department:Augusta Commission
Department:Augusta Commission
Caption:Discussion about why our county swimming pools and splash
pads are either not open or are open certain hours during the
week. (Requested by Commissioner Catherine McKnight)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Groundwater Recharge Area Ordinance Update
Department:Planning & Development
Department:Planning & Development
Caption: Adopt the proposed update to the Groundwater Recharge Area
Protection Ordinance regarding groundwater resources
protection in relation to establishing minimum lot size for lots on
septic tanks.
Background:The Georgia Department of Public Health, Georgia Department
of Natural Resources and the Environmental Protection Division
updated the requirements for installation of septic tanks in areas
with and without access to public water.
Analysis:Augusta-Richmond County has incorporated the state
recommendations into the proposed update with consideration
being given for the risk to Augusta's groundwater sources.
Financial Impact:NA
Alternatives:Retain the existing ordinance.
Recommendation:Adopt of the proposed update to the Groundwater Recharge
Area Protection Ordinance.
Funds are
Available in the
Following
Accounts:
NA
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
ORDINANCE NO. ______
AN ORDINANCE TO AMEND TITLE 8 OF THE AUGUSTA-RICHMOND
COUNTY CODE SO AS TO ADD A REVISED CHAPTER 6 ENTITLED
“GROUNDWATER RECHARGE AREA PROTECTION”, IN ITS
ENTIRETY; TO PROVIDE AN EFFECTIVE DATE; TO REPEAL
CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES.
BE IT ORDAINED by the Augusta-Richmond County Commission, and it is hereby ordained
by authority of the same, that the Code of Augusta, Richmond County, Georgia be repealed and
amended as follows:
SECTION 1. The Augusta, Georgia Code, Title 8, Chapter 6, is hereby repealed in its entirety
and is amended as set forth in “Exhibit “A” hereto.
SECTION 2. This ordinance shall become effective upon its adoption in accordance with
applicable laws.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
2
PASSED, ADOPTED, SIGNED, APPROVED AND EFFECTIVE this ____
day of ____________, 2022
(SEAL)
AUGUSTA, GEORGIA
By:______________________
Hardie Davis, Jr.
Attest: Mayor
___________________________
Clerk of Commission
STATE OF GEORGIA
RICHMOND COUNTY
FIRST READING __________
SECOND READING __________
CLERK’S CERTIFICATE
I, LENA J. BONNER, Clerk of Commission, DO HEREBY CERTIFY
that the foregoing pages constitute a true and correct copy of an ordinance adopted
by the Augusta-Richmond County Commission (“the Commission”) at an open
public meeting duly called and lawfully assembled at 2:00 P.M., on the ____ day
of _________, 2022, in connection with the foregoing ordinance, that such
ordinance has not been modified or rescinded as of the date hereof, and the original
of such ordinance being duly recorded in the Minute Book of the Commission,
which Minute Book is in my custody and control.
I do hereby CERTIFY that there was a quorum of the Commissioners
present at such meeting, and that such ordinance was duly adopted by the pursuant
to the constituting and governing laws of the Augusta-Richmond County
Commission.
Witness my hand and the official seal of Augusta, Georgia this ____ day of
__________, 2022.
(SEAL) ____________________
Lena J. Bonner
Clerk of Commission
3
EXHIBIT “A”
4
CHAPTER 6
GROUNDWATER RECHARGE AREA PROTECTION
§ 8-6-1. AUTHORITY.
The Official Code of Georgia Annotated § 12-2-8 requires that certain minimum standards shall
be adopted by local governments to protect groundwater recharge areas.
This Ordinance conforms to these minimum standards, and may be more stringent in standards,
as allowed for in the Code, and also conforms to the minimum standards of Chapter 391-3-16.02,
Rules for Environmental Planning Criteria; Criteria for Protection of Groundwater Recharge
Areas, and may be more stringent in standards, as allowed for in Chapter 391-3-16.02.
§ 8-6-2 SHORT TITLE
This Ordinance shall be known as the Groundwater Recharge Area Protection Ordinance of
Augusta, Georgia.
§ 8-6-3 PURPOSE
In order to provide for the health, safety and welfare of the public and a healthy economic
climate within Augusta, Georgia and surrounding communities, it is essential that the quality of
public drinking water be ensured. For this reason, it is necessary to protect the subsurface water
resources that Augusta, Georgia, and surrounding communities, rely on as sources of public
water. Groundwater resources are contained within aquifers, which are permeable, rock strata
occupying vast regions of subsurface. These aquifers are replenished by infiltration of surface
water runoff in zones of the surface known as groundwater recharge areas. Groundwater is
susceptible to contamination when unrestricted development occurs within significant
groundwater recharge areas. It is, therefore, necessary to manage land use within groundwater
recharge areas in order to ensure that pollution threats are minimized.
§ 8-6-4 OBJECTIVES
The objectives of this Ordinance are:
(a) Protect groundwater quality by restricting land uses that generate, use or store dangerous
pollutants in recharge areas;
(b) Protect groundwater quality by limiting density of development; and
5
(c) Protect groundwater quality by ensuring that any development that occurs within the
recharge area shall have no adverse effect on groundwater quality.
§ 8-6-5 ESTABLISHMENT OF A GROUNDWATER RECHARGE AREA
DISTRICT.
A Groundwater Recharge Area District is hereby established which shall correspond to all lands
within the jurisdiction of Augusta, Georgia. Those lands which lie to the west of the Central of
Georgia Railroad as shown on the Ground-Water Pollution Susceptibility Map of Georgia are
considered to be in a Higher Susceptibility Area and those land which lie to the east of the
Central of Georgia Railroad as shown on the Ground-Water Pollution Susceptibility Map of
Georgia are considered to be in a Medium Susceptibility Area.
§ 8-6-6 DETERMINATION OF POLLUTION SUSCEPTIBILITY.
Each recharge area shall be determined to have a pollution susceptibility of high, medium, or
low, based on the Ground-Water Pollution Susceptibility Map of Georgia prepared by the
Georgia Department of Natural Resources.
Augusta Georgia lies in a Higher Susceptibility Area (Drastic Rating >181) and a Most
Significant Ground-Water Recharge Areas of Georgia (based on Hydrologic Atlas 18, 1989), for
the majority of the area west of the Central of Georgia Railroad, based on the Ground-Water
Pollution Susceptibility Map of Georgia (1992). Therefore, Augusta Georgia requires that this
entire area, the area west of the Central of Georgia Railroad, based on the Ground-Water
Pollution Susceptibility Map of Georgia, will be subject to a High Susceptibility rating, to protect
this ground water recharge area (See Table 1). The area east of the Central of Georgia Railroad
lies in a Medium Susceptibility Area (Drastic Rating of 141 - 181) based on the Ground-Water
Pollution Susceptibility Map of Georgia (1992). Therefore, Augusta Georgia requires that this
entire area, the area east of the Central of Georgia Railroad, based on the Ground-Water
Pollution Susceptibility Map of Georgia, will be subject to a Medium Susceptibility rating, to
protect this ground water recharge area (See Table 1).
§ 8-6-7 PERMIT REQUIREMENTS, ADMINISTRATION, AND
ENFORCEMENT.
Within the Groundwater Recharge Area District, no Building Permit, Site Plan or Subdivision
Development Plan or Subdivision Final Plat will be approved by Augusta, Georgia unless the
permit or plan is in compliance with the groundwater protection standards listed in § 8-6-11.
6
§ 8-6-8 PERMIT REQUIREMENT
A Building Permit, Site Plan, or a Subdivision Development Permit within the Groundwater
Recharge Area District shall not be issued until a Site Plan or Subdivision Development Plan or
Subdivision Final Plat, whichever is appropriate, illustrates compliance with the Groundwater
Recharge Area Protection Ordinance, and is then reviewed and approved. The requirements for
Site Plans can be found in the Site Plan Regulations for Augusta, Georgia, and the requirements
for Subdivision Development Plans and subdivision Final Plats are found in the Subdivision
Regulations for Augusta, Georgia.
§ 8-6-9 ADMINISTRATION
The Director of the Augusta Planning and Development Department is hereby designated as the
administrator for this Ordinance.
§ 8-6-10 ENFORCEMENT
(a) Augusta, Georgia, its agents, officers and employees shall have authority to enter upon
privately owned land for the purpose of performing their duties under this Ordinance and
may take, or cause to be made, such examinations, surveys or sampling as Augusta,
Georgia deems necessary. The Director of Augusta Engineering and the Director of
Planning and Development shall have authority to enforce this Ordinance and address
violations or threatened violations hereof by issuance of violation notices, administrative
orders, and civil and criminal actions. All costs, fees and expenses in connection with
such actions may be recovered as damages against the violator.
(b) Law enforcement officials or other officials having police powers shall have authority to
assist the Director of Augusta Engineering and the Director of Planning and Development
in enforcement of this Ordinance.
(c) Any person who commits, takes part in, or assists in any violation of any provision of this
Ordinance shall be fined not more than $500 for each offense. Each violation shall be a
separate offense, and, in the case of continuing violation, each day’s continuance shall be
deemed to be a separate and distinct offense.
(d) The Director of Augusta Engineering and the Director of Planning and Development
shall have the authority to issue cease and desist orders in the event of any violation of
this Ordinance. Cease and desist orders may be appealed to a court of competent
jurisdiction, as identified in § 8-6-12.
(e) When a building or other structure has been constructed in violation of this Ordinance,
the violator shall be required to remove the structure.
7
(f) When removal of vegetative cover, excavation or fill has taken place in violation of this
Ordinance, the violator shall be required to restore the affected land to its original
contours and to restore vegetation, as far as practicable.
§ 8-6-11 GROUNDWATER PROTECTION STANDARDS
Within the Groundwater Recharge Area District, the following minimum standards shall apply:
Within the Most Significant Ground-water Recharge Area, as defined by this Ordinance and as
indicated on the Ground-Water Pollution Susceptibility Map of Georgia, the following
regulations shall apply:
(a) The Department of Natural Resources shall not issue any permits for new sanitary
landfills not having synthetic liners and leachate collection systems.
(b) The Department of Natural Resources shall not issue any new permits, which involve the
treating, storing or disposing of hazardous waste.
(c) The Department of Natural Resources shall require all new facilities permitted or to be
permitted to treat, store, or dispose of hazardous waste to perform such operations on an
impermeable pad having a spill and leak collection system as approved by the
Department of Natural Resources
(d) New above-ground chemical or petroleum storage tanks, having a minimum volume of
660 gallons, shall have secondary containment for 110% of the volume of such tanks or
110% of the volume of the largest tank in a cluster of tanks. (Note: These figures are
consistent with US EPA rules for oil pollution prevention, 40 CFR 112.1). Such tanks
used for agricultural purposes are exempt, provided they comply with all Federal
requirements.
(e) New agriculture waste impoundment sites shall be lined if they are within:
1. a high pollution susceptibility area;
2. a medium pollution susceptibility area and exceeds 15 acre-feet;
3. a low pollution susceptibility area and exceed 50 acre-feet.
(i) As a minimum, the liner shall be constructed of compacted clay having
a thickness of one-foot and a vertical hydraulic conductivity of less
than 5×10-7cm/sec or other criteria established by the U.S. Soil
Conservation Service. (The average size of existing agricultural waste
impoundments in Georgia is about 15 acre-feet; sheeps-foot rollers or
pans with heavy tires, which are normal equipment for most Georgia
8
moving contractors, should be able to compact clay to the
recommended vertical hydraulic conductivity).
(f) New homes served by septic tank/drain field systems shall be on lots having the
following minimum size limitations as identified on Table MT-1 of the Department of
Public Health’ Manual for On-Site Sewage Management systems (herein after "DPH
Table MT-1"); however, the City of Augusta may be more stringent in minimum size
limitations as identified in Table 2.
1. 150% of the subdivision minimum lot size of DPH Table MT-1, or as
identified in Table 2, if they are within a high pollution susceptibility area;
and
2. 125% of the subdivision minimum lot size of DPH Table MT-1, or as
identified in Table 2, if they are within a medium pollution susceptibility area;
(g) New mobile home parks served by septic tank/drain field systems shall have lots or
spaces having the following size limitation as identified on Table MT-2 of the
Department of Public Health’ Manual for On-Site Sewage Management System
(hereinafter "DPH Table MT-2"); however, the City of Augusta may be more stringent in
minimum size limitations as identified in Table 3.
1. 150% of the subdivision minimum lot or space size of DPH Table MT-2, or as
identified in Table 3, if they are within a high pollution susceptibility area;
and
2. 125% of the subdivision minimum lot or space size of DPH Table MT-2, or as
identified in Table 3, if they are within a medium pollution susceptibility area;
(h) Each space within a recreational vehicle park shall be evaluated on a case-by-case basis
to ascertain if it is in conformance with Chapter 391-3-16.02, Rules for Environmental
Planning Criteria; Criteria for Protection of Groundwater Recharge Areas,
(i) If a local government requires a larger lot size than that required by (f) above for homes
or by (g) above mobile homes, the larger lot size shall be used (See Table 2 and Table 3
for minimum requirements in Augusta Georgia).
(j) Local governments at their option may exempt from the requirement of (f) or (g) any lot
of record on the date of their adoption of these lot size standards; The date for lots of
record, within Augusta Georgia, shall be the adoption date of this Ordinance.
(k) No construction may proceed on a building or a mobile home to be served by a septic
tank unless the Richmond County Health Department first approves the proposed septic
tank installation as meeting the requirements of the DPH Manual and (f), (g), (h), (i) and
(j) above.
9
(l) Each Regional Development Center is responsible for considering, in its regional plan,
the cumulative environmental effects of a significant number of septic tank systems being
used in close proximity to each other. In so considering, the Regional Development
Center shall not approve any local plans which would result in adverse environmental
effects on another area, or be in violation of this Ordinance. A Regional Development
Center may consult with the Department of Public Health and Department of Natural
Resources for technical assistance as to the appropriate densities of lots served by septic
tanks in significant recharge areas.
(m) New facilities which handle hazardous materials, of types and in amounts determined by
the Department of Natural Resources, shall perform their operations on impermeable
surfaces having spill and leak collection systems, as prescribed by the Department of
Natural Resources.
(n) The Department of Natural Resources shall require conservative design in any new
permits for the spray irrigation of wastewater sludges in areas having pollution
susceptibility. This shall be accomplished by comparing the Department's CRITERIA
FOR SLOW RATE LAND TREATMENT (February, 1986 or latest edition) with
amendments and other technical publication to site specific information submitted by a
registered professional engineer for each project.
(o) Permanent storm water infiltration basins shall not be constructed in areas having
pollution susceptibility; however, infiltration practices may be considered in Augusta
Georgia, on a case-by-case basis, and as approved by Augusta Engineering, if they do not
violate the intent of this Ordinance.
(p) Exclusive of mining settling basins, new wastewater treatment basins shall have an
impermeable liner in areas having high pollution susceptibility.
10
TABLE 1: Minimum Lot Size Requirements.
Pollution Susceptibility New Homes Served by
Septic Systems and Public
Water
New Homes, MF, all other Single
Family, and Commercial
Structures; this includes Mobile
Homes in Commercial Mobile
Home Parks Served by Septic
Systems and Non-Public Water
High
(the area within Augusta Georgia
west of the Central of Georgia
RR)
150% of minimum lot sizes
specified in Table 2
150% of minimum lot sizes
specified in Table 3
Medium
(the area within Augusta Georgia
east of the Central of Georgia
RR)
125% of minimum lot sizes
specified in Table 2
125% of minimum lot sizes
specified in Table 3
Low
(Not applicable in Augusta GA)
110% of minimum lot sizes
specified in Table 2
110% of minimum lot sizes
specified in Table 3
TABLE 2. Residential Dwellings - Minimum Lot Size for properties served by On-Site
Septic Tank System and Public Water. (Minimum lot width – 100 feet wide -
with public water)
POLLUTION
SUSCEPTIBILITY
Medium Pollution
Susceptibility
High Pollution
Susceptibility
MINIMUM
LOT SZIE
(SQUARE
FEET)
21,780 * 27,225 32,670
*Reference Table 16M; MT-1 Minimum Lot Sizes – Single Family Dwellings and Table
17-M; MT-2 Minimum Lot Sizes – Non-Single-Family Dwellings; DPH On-Site Sewage
Management Systems Manual (Updated 2019)
11
TABLE 3. Residential Dwellings - Minimum Lot Size for properties served by On-Site
Septic Tank System Without Public Water. (Minimum lot width – 150 feet
wide - without public water)
POLLUTION
SUSCEPTIBILITY
Medium Pollution
Susceptibility
High Pollution
Susceptibility
MINIMUM
LOT SZIE
(SQUARE
FEET)
43,560 * 54,450 65,340
*Reference Table 17M MT-1 Minimum Lot Sizes – Single Family Dwellings; DPH On-
Site Sewage M*Reference Table 16M; MT-1 Minimum Lot Sizes – Single Family
Dwellings and Table 17-M; MT-2 Minimum Lot Sizes – Non-Single Family Dwellings;
DPH On-Site Sewage Management Systems Manual (Updated 2019)
Lot size requirements above are for single family dwellings including but not limited to:
manufactured or mobile homes, stick built homes, modular homes, etc., and individual lots in
subdivisions or mobile home lots located in areas other than commercial mobile home parks.
Area requirements for multiple dwellings on a single recorded lot, where not prohibited by local
zoning, must be provided in multiples of the following minimum lot sizes for each dwelling to be
constructed on the recorded lot.
The above minimum lot sizes are for the typical size home (3 or 4 Bedroom) with basic
appurtenances such as: driveway, minimum number of trees, and water supply line. If larger
homes, swimming pools, tennis courts or outbuildings, etc. are proposed to be constructed or if
trees would interfere with installation of an on-site sewage management system, the Richmond
County Health Department will require larger lots to assure useable soil area.
The Richmond County Health Department will also require larger lot sizes when physical factors
indicate the need to do so. These factors include, but are not limited to, the availability of
sufficient unobstructed land areas for an approved on-site sewage management system and
approved replacement system, slope greater than 5%, percolation rates higher than 45 minutes
per inch, soil types, need for subsurface drainage or adverse topographic features. Where
conflicts arise in the minimum lot size requirements of this Ordinance and the requirements of
the Richmond County Health Department, the larger minimum lot size is required.
Lots shall be a minimum width of one hundred feet (100') if served by public water, or one
hundred fifty feet (150') if on a non-public / private water supply system, measured within the
12
area where an approved on-site sewage management system and replacement system are to be
located.
There must be an unobstructed area on each lot for installation of an approved on-site sewage
management system and an area equal in size for a conventional system or larger area, as
appropriate, for an approved replacement system; this will include sufficient area for necessary
site modifications for installation of both the initial system and a replacement system. All
pertinent Augusta Georgia zoning setbacks and other space requirements must also be met.
Note: Any development within 200 of public sanitary sewer is required to tie on to the public
sanitary sewer, unless exempted on a case-by-case basis by Augusta Utilities.
§ 8-6-12 JUDICIAL REVIEW.
(a) Jurisdiction. All final decision of Augusta, Georgia concerning detail, approval or
conditional approval of a permit shall be reviewable by appeal to the Superior Court of
Richmond County. The procedure for said appeal shall be the same as an appeal to the
Superior Court from any decision made by the Probate Court as provided by the laws of
Georgia, except that said appeal shall be filed within thirty (30) days from the date of the
decision of denial, approval or conditional approval; and upon failure to file said appeal
within thirty (30) days, the decision of denial, approval or conditional approval shall be
final.
(b) Alternative Actions. Based on these proceedings and the decision of the court, Augusta,
may within a time specified by the court, elect to:
(i) Institute negotiated purchase or condemnation proceedings to acquire an
easement or fee interest in the applicant’s land;
(ii) Approve the permit application with lesser restrictions or conditions (i.e.,
grant a variance); or
(iii) Institute other appropriate actions ordered by the court that fall within the
jurisdiction of Augusta, Georgia.
§ 8-6-13 AMENDMENTS
These regulations may, from time to time, be amended in accordance with procedures and
requirements in the general statutes and as new information becomes available; until amended
this Ordinance is in force, unless State law is stricter.
13
§ 8-6-14 ASSESSMENT RELIEF.
Assessors and boards of assessors shall consider the requirements of these regulations in
determining the fair market value of land.
§ 8-6-15 SEPARABILITY AND ABROGATION.
All sections and subsections of this Ordinance are considered separate and distinct. Should any
section, subsection, paragraph or part of this Ordinance be declared by a court of jurisdiction to
be invalid for any reason, it shall not invalidate any other section, subsection, paragraph or part
of this Ordinance.
§ 8-6-16 DEFINITIONS
(a) Aquifer – Any stratum (rock layer) or zone of rock beneath the surface of the Earth
capable of containing or producing water from a well. (Note: This is the same definition
used in the Groundwater Use Act).
(b) Drastic - the standardized system for evaluating groundwater pollution potential using the
hydrogeologic settings described in U.S. Environmental Protection Agency document
EPA-600/287-035 (Note: the DRASTIC methodology is the most widely used technique
for evaluating pollution susceptibility).
(c) Groundwater Recharge Area (synonymous with Aquifer Recharge Area and Recharge
Area) – Any portion of the Earth’s surface where water infiltrates into the ground to
replenish an aquifer, thereby replenishing the groundwater supplies within an aquifer.
(d) Lot of Record – A parcel of land the dimensions of which are shown on a map on file
with the Clerk of Superior Court of Richmond County, Georgia, or in common use by
City of Augusta officials, such as Augusta Georgia’s GIS, and which actually exists as so
shown, or any part of such parcel held in a recorded ownership separate from the
ownership of the remainder thereof.
(e) Pollution Susceptibility – The relative vulnerability of groundwater to pollution from
chemical spills, leaching of pollutants from dump sites, animal waste from agricultural
operations or pollution generated by other human activities. Also means the relative
vulnerability of an aquifer to being polluted from spills, discharges, leaks,
impoundments, applications of chemicals, injections and other human activities in the
recharge area.
(f) Pollution Susceptibility Map(s) – Maps of areas of relative vulnerability to groundwater
pollution prepared by the Georgia Department of Natural Resources (DNR), using the
drastic methodology. Pollution susceptibility maps categorize the land areas of the State
into areas of high, medium and low groundwater pollution potential.
14
(g) Significant Groundwater Recharge Areas – Areas mapped by DNR in Hydrologic Atlas
18 (1989 Edition). Mapping of recharge areas is based on outcrop area, lithology
(chemical nature and form of the rock), soil type and thickness, slope, density of
lithologic contacts, geologic structure, presence of “karst” topography (sinkholes, caves
and fissures associated with limestone and other carbonate rocks), and potentiometric
surfaces.
In the Piedmont and in the Blue Ridge, rocks have little primary porosity, with most
groundwater being stored in the overlying soils. The significant recharge areas are those
with thicker soils. Field mapping indicates that thick soils in the Piedmont and Blue
Ridge are characterized by a density of two or more geologic contacts per four squares
miles (source:1976 1:500,000 Geologic Map of Georgia) and slopes lower than 8%.
In the Coastal Plain, the significant recharge areas are the surface outcroppings of the
large and extensively used drinking water aquifers (e.g., the Floridian, the Clayton, etc.)
and soils having high permeability according to the 1976 1:750,000 Soils Association
Map of Georgia.
.
Commission Meeting Agenda
6/21/2022 2:00 PM
Heavy-Duty/Medium Duty Transit Buses Bid 22-305
Department:Augusta Transit
Department:Augusta Transit
Caption:Motion to approve the purchase of four (4) 35’ Heavy-Duty
transit buses and, two (2) 30’ Medium-Duty transit buses, spare
parts, and training from GILLIG LLC. The procurement process
is a consortium purchase with Athens Clark County RFP 00943
(RFP 22-305).
Background:This request is for the authorization to purchase six (6) heavy-
duty/medium-duty transit buses, associated spare parts, and
training from GILLIG LLC. The Transit Department is
requesting approval to enter into a contract with GILLIG LLC
for the purchase of four (4) 35’ transit buses at a cost of
$519,834.00 each and, two (2) 30’ transit buses at a cost of
$511,451 each for a total purchase price not to exceed
$3,102,238.00 The buses were awarded through a competitive
RFP process by Athens Clark County. GILLIG LLC was
determined to be the most responsive and responsible proposer.
The RFP process was a “Consortium Bid” initiated and awarded
by the Athens-Clarke County Transit Department in Athens
Georgia. The five (5) year contract is for a maximum purchase
of 153 buses during the term of the contract with Augusta being
listed as having purchasing rights for ten (10) buses. Augusta’s
Public Transit Department was one of five (5) State of Georgia
small transit agencies that participated in this bid process. One
of the benefits of a “Consortium Bid” process is often the price
discounts that can be achieved through volume purchases.
Analysis:These buses will replace aging buses that exceeded the 10
year/350,000-mile and 12 years/500,000-mile useful life
established by the Federal Transit Administration. These older
2004/2005 model year buses will have accumulated between
400K and 500K by the time the new buses arrive mid-2023. As
buses age reliability decreases while the cost of maintenance
rises. The newer buses will be more environmentally friendly
Cover Memo
and contain newer technologies that will provide better
efficiency and customer convenience.
Financial Impact:This purchase will be funded with local and federal grant funds
from the Transit Department’s 2022 Capital Budget. The
allocated funding breakdown is: Funding Source Total Split
Federal Local FTA Grant GA-2021-004-00 $904,100 100%
$904,100 $ 0.00 FTA Grant GA-2021-004-00 $897,570 100%
$897,570 $ 0.00 FTA Grant GA-2018-016-00 $568.00 80/20
$454.00 $ 114.00 SPLOST VII $1,300,000 100% $ 0.00
$1,300,000.00 TOTAL $3,102,238 $1,802,124 $1,300,114.00
Alternatives:Purchase of these buses could be delayed and continue to
operate the older buses. However, due to the age of these buses,
maintenance costs will increase, and reliability will decrease.
Recommendation:Approve the purchase contract with GILLIG LLC.
Funds are
Available in the
Following
Accounts:
547091224- 5422220: $568.00 547091227- 5422410:
$1,801,670.00 329091110- 5422410: $1,300,000.00
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
451 Discovery Drive, Livermore, CA 94551 | www.gillig.com | 510.264.5000
May 25, 2022
Ms. Sharon Dottery
Transit Manager
Augusta Public Transit
1535 Fenwick Street
Augusta, GA 30904
Dear Sharon,
Thank you for your interest in purchasing up to FOUR (4) 35’ and THREE (3) 29’ LF DIESEL buses
using your options off the Athens, GA contract #00943. Please reference the Price Summary’s dated
March 21, 2022, for a detailed outline of your specifications as per your request.
Gillig is pleased to quote the following:
(3) 29’ LF DIESEL BUSES $511,451.00 Each
(4) 35’ LF DIESEL BUSES $519,834.00 Each
This price is valid until June 30, 2022 and is FOB AUGUSTA, GA. Prices exclude any taxes and license
fees. Production will be within 365 days after receipt of order.
We thank you for this opportunity and appreciate your continued interest in Gillig and our products.
Should you have any questions, please do not hesitate to contact me.
Sincerely,
Butch Sibley
Regional Sales Manager
Gillig LLC
(510) 589-9430
bsibley@gillig.com
CONFIDENTIAL
ITEM DESCRIPTION ATHENS BASE CONTRACT
SPECIFICATION
AUGUSTA, GA
SPECIFICATION VARIANCE
STYLING PACKAGE STANDARD LOW FLOOR STANDARD LOW FLOOR -
ENGINE (DIESEL)CUMMINS L9, 280 HP CUMMINS L9, 280 HP -
2021 EPA MANDATED EMISSIONS CHANGE NOT INCLUDED REQUIRED (BUDGETARY)2,900.00
COOLANT FILTER (FOR NON-HYBRIDS)STD FLEETGUARD STD FLEETGUARD -
ENGINE FUEL FILTER STD FLEETGUARD STD FLEETGUARD -
STARTER DELCO MT-42 DELCO MT-42 -
AIR RESTRICTION INDICATOR DONALDSON INFORMER
RBX00-2277
DONALDSON INFORMER
RBX00-2277 -
ENGINE BLOCK HEATER INCLUDED NOT REQUIRED (50.00)
RADIATOR MODINE MODINE -
ALTERNATOR NIEHOFF C803 (500 AMP)NIEHOFF C803 (500 AMP)-
ENGINE OIL SYSTEM MAGNETIC INTERNAL
HEX HEAD
MAGNETIC INTERNAL
HEX HEAD -
ENGINE OIL EXTRACTOR PORT TITAN PROBALIZER OD-1014 TITAN PROBALIZER OD-1014 -
TRANSMISSION ALLISON B400R ALLISON B400R -
TRANSMISSION OIL EXTRACTOR PORT TITAN PROBALIZER OD-1014 TITAN PROBALIZER OD-1014 -
BRAKES DRUM, W/S-CAM DRUM, W/S-CAM -
AXLE HUB SEALS GREASE SEALS C/R OIL SEALS 70.00
AUTOMATIC TRACTION CONTROL INCLUDED INCLUDED -
WHEEL MOUNTING HUB PILOTED HUB PILOTED -
HUBODOMETER ENGLER (STEMCO) MECHANICAL VEEDER 15.00
WHEELS (6) POLISHED ALUMINUM,
W/DURA-BRIGHT (6) STEEL POWDER COATED (1,560.00)
TIRES CUSTOMER FURNISHED CUSTOMER FURNISHED -
STEERING WHEEL 20" NON-PADDED 20" VIP TEXTURED -
FUEL FILL EMCO WHEATON,
POSI-LOCK FLIP CAP
EMCO WHEATON,
POSI-LOCK FLIP CAP -
FUEL GAUGE INCLUDED NOT REQUIRED (50.00)
FUEL MANAGEMENT SYSTEM FUELMASTER NOT INCLUDED (420.00)
GAUGES LOCATED IN ENGINE
COMPARTMENT ELECTRICAL ELECTRICAL -
REAR RUN BOX GAGUES ENGINE OIL, COOLANT TEMP &
TRANSMISSION TEMP ENGINE OIL & COOLANT TEMP (50.00)
REAR HAND THROTTLE INCLUDED REQUIRED -
ELECTRICAL TOW CONNECTION COLE HERSEE COLE HERSEE -
AIR DRYER SKF, HCT 2000 DURAGUARD SKF, HCT 2000 DURAGUARD -
AIR PING TANK DRAIN VALVE KINGSTON AUTRO DRAIN KINGSTON AUTRO DRAIN -
ENGINE SKID PROTECTION NOT INCLUDED REQUIRED W/ 2"X2"
WIDE WEAR PLATES 385.00
BATTERIES (4) AGM GROUP 31 (4) AGM GROUP 31 -
FRONT JUMP START CONNECTOR ANDERSON 350 ANDERSON 350 -
REAR JUMP START CONNECTOR ANDERSON 350 ANDERSON 350 -
WHEELCHAIR RAMP LIFT-U, LU-18 (6:1)LIFT-U, LU-18 (6:1)-
HVAC MOTORS & COMPRESSOR
MCC MICROMAX
W/05G COMPRESSOR, BRUSHLESS
MOTORS
TK-14 W/X430,
EBM BRUSHLESS MOTORS 5,818.00
REFRIGERANT R134A R134A -
DRIVERS HEATER MOTORS MCC BRUSHLESS MCC BRUSHLESS -
AUXILIARY COOLANT HEATER NOT INCLUDED NOT REQUIRED -
PRICE VARIANCE
3/21/2022
AUGUSTA, GA OFF ATHENS RFP #00943
(3) 29' DIESEL LOW FLOOR BUSES, SN: TBD
PAGE 1 OF 3
CONFIDENTIAL
ITEM DESCRIPTION ATHENS BASE CONTRACT
SPECIFICATION
AUGUSTA, GA
SPECIFICATION VARIANCE
PRICE VARIANCE
3/21/2022
AUGUSTA, GA OFF ATHENS RFP #00943
(3) 29' DIESEL LOW FLOOR BUSES, SN: TBD
FRONT DOOR OPERATION AIR OPEN/AIR CLOSE AIR OPEN/AIR CLOSE -
REAR DOOR OPERATION 34" AIR OPEN/SPRING CLOSE 34" AIR OPEN/SPRING CLOSE
REAR DOOR ACTIVATION FULL DRIVERS CONTROL FULL DRIVERS CONTROL -
ELECTRICAL EQUIPMENT CABINET 44" TALL, W/KEY LOCK & (2) 5/16'
SQUARE KEY LOCKS
44" TALL, W/KEY LOCK & (2) 5/16'
SQUARE KEY LOCKS -
PASSENGER SEATS
AMSECO INSIGHT PRIME
W/Q'STRAINT BELTS
(28-PASSENGERS)
AMESECO INSIGHT PRIME+ W/
H-SLIDING A.R.M. SURE-LOK BELTS
(23-PASSENGERS)
(880.00)
REAR SEAT PLATFORM FOR FWD FACING
PASSENGER SEATS INCLUDED REQUIRED -
VERTICAL STANCHIONS
AT FRONT WHEEL WELLS NOT INCLUDED (2) REQUIRED 152.00
DRIVERS SEAT RECARO ERGO METRO
W/HEADREST & 3-POINT BELT
USSC G23
W/HEADREST & 3-POINT BELT 229.00
PASSENGER SIGNALS PULL CORDS PULL CORDS -
STANCHIONS AND GRAB RAILS SSTL SSTL -
DRIVERS BARRIER FLAT MELAMINE, ONE PIECE FLAT MELAMINE, ONE PIECE -
PASSENGER INFO STATION (2) OBIC T15P (1) OBIC T15P (361.00)
NYLON GRAB STRAPS (14) BLACK NYLON (14) PVC & INNER POLYESTER -
PASSENGER WINDOWS STD FRAME, FULL SLIDRES BONDED FRAME, FULL FIXED 210.00
PASSENGER WINDOW GLAZING GUARDS NOT INCLUDED 6 MIL FILM GUARD 874.00
HEADLAMPS DIALITE LED HIGH & LOW BEAMS DIALITE LED HIGH & LOW BEAMS -
STOP/TAIL/TURN LAMPS 4" LED ROUND 4" LED ROUND -
REAR CAP GRILL LOWER CENTER MTD
AUXILIARY STOP LAMPS (2) 4" RED LED LAMPS (2) 18" RED STRIP LED LAMPS -
AMBER TRIANGLE SYTLE LED YIELD SIGN NOT INCLUDED REQUIRED 614.00
INTERIOR LIGHTS I/O CONTROLS (LED)I/O CONTROLS (LED)-
2-WAY RADIO POWER CIRCUIT &
ANTENNA CABLE ONLY
POWER CIRCUIT &
ANTENNA CABLE ONLY -
DRIVERS SPEAKER NOT INCLUDED NOT REQUIRED -
BOOM MICROPHONE INCLUDED REQUIRED -
DESTINATION SIGNS TWIN VISION SILVER
(FRONT, CURBSIDE & REAR RUN)
TWIN VISION AMBER
(FRONT & CURBISIDE)(2,500.00)
FAREBOX GUARD INCLUDED REQUIRED -
FLOORING MATERIAL TRANSITFLOR RUBBER (RCA)TRANSITFLOR RUBBER (RCA)-
ROOF HATCHES (2) MANUAL OPEN/CLOSE (2) MANUAL OPEN/CLOSE -
EXTERIOR MIRRORS LUCERIX, 8X15, 2-PC, W/MANUAL
CONTROL, NON HEATED
SAFE FLEET, 8X15, 2-PC, W/REMOTE
CONTROL, NON HEATED 972.00
FIRE SUPPRESSION SYSTEM FOGMAKER NOT REQUIRED (3,329.00)
VIDEO SURVEILLANCE SYSTEM
APOLLO (8)-COLOR CAMERA
SYSTEM W/ROADRUNNER 12-
CHANNEL DVR & 8 TB HDD
APOLLO 8-COLOR CAMERA SYSTEM
W/ROADRUNNER 8-CHANNEL DVR &
4TB HDD
(5,028.00)
BIKE RACK NOT INCLUDED SPORTSWORKS DL2,
(BLACK POWDER COATED)1,084.00
BLOODBORN PATHOGEN KIT NOT INCLUDED REQUIRED 35.00
DRIVERS DASH GAUGES
AIR GAUGE, SPEEDOMETER, OIL
PRESSURE, COOLANT
TEMPERATURE & VOLTMETER
AIR GAUGE, SPEEDOMETER, OIL
PRESSURE, COOLANT
TEMPERATURE & VOLTMETER
-
PAGE 2 OF 3
CONFIDENTIAL
ITEM DESCRIPTION ATHENS BASE CONTRACT
SPECIFICATION
AUGUSTA, GA
SPECIFICATION VARIANCE
PRICE VARIANCE
3/21/2022
AUGUSTA, GA OFF ATHENS RFP #00943
(3) 29' DIESEL LOW FLOOR BUSES, SN: TBD
ADJUSTABLE PEDALS NOT INCLUDED REQUIRED 925.00
APC/ITS SYSTEM AVAIL ITS SYSTEM
(PER ATHENS SPEC)NOT REQUIRED (17,201.00)
PAINT (5) COLORED PAINT PASSES (3) COLORED PAINT PASSES (4,574.00)
CLEAR COAT INCLUDED NOT REQUIRED (496.00)
GRAPHICS CUSTOM GRAPHCIS
PER ATHENS, GA SPEC
AUGUSTA, GA CUSTOM GRAPHICS
(SAME AS #189666)3,676.00
ROOF NUMBERS NOT INCLUDED REQUIRED 100.00
WARRANTY (HVAC UNIT)36 MONTHS / UNL MILES 24 MONTHS / UNL MILES (1,150.00)
WARRANTY (HVAC COMPRESSOR)36 MONTHS / UNL MILES 24 MONTHS / UNL MILES (260.00)
WARRANTY (ALL OTHERS)BASE COVERAGE
PER CONTRACT
BASE COVERAGE
PER CONTRACT -
GILLIG MANUAL (CD)(2) TWO PER ORDER (2) TWO PER ORDER -
DRIVERS HANDBOOK (PAPER)(25) TWENTY-FIVE PER ORDER (25) TWENTY-FIVE PER ORDER -
PARTS MANUAL (PAPER)(2) TWO PER ORDER (2) TWO PER ORDER -
ELECTRICAL MANUAL (PAPER)(2) TWO PER ORDER (2) TWO PER ORDER -
VENDOR MANUAL (PAPER)(2) TWO PER ORDER (2) TWO PER ORDER -
MAINTENANCE TRAINING
(AT CUSTOMER PROPERTY)NOT INCLUDED 24 HOURS (5,000/3 BUSES = 1,667) 1,667.00
TOTAL AUGUSTA, GA VARIANCES (18,183.00)
ATHENS, GA 29' DIESEL LOW FLOOR BASE PRICE (9/19/19)463,460.00
DELIVERY ADJUSTMENT 238.00
AUGUSTA, GA 29' DIESEL LOW FLOOR BASE UNIT PRICE 445,515.00
PPI 1413 ADJUSTMENT: 298.1 (FEB '22) / 259.5 (SEP'19) = 14.8%65,936.00
CURRENT AUGUSTA, GA 29' DIESEL LOW FLOOR CURRENT UNIT PRICE 3-21-2022 511,451.00
CONFIDENTIAL
This pricing information is intended only for the personal and confidential use of the recipient(s) to whom it was originally sent. If you are not an intended recipient of this information or an agent responsible for
delivering it to an intended recipient, you are hereby notified that you have received this information in error, and that any review, dissemination, distribution, or copying of this message is strictly prohibited.
PAGE 3 OF 3
CONFIDENTIAL
ITEM DESCRIPTION ATHENS BASE CONTRACT
SPECIFICATION
AUGUSTA, GA
SPECIFICATION VARIANCE
STYLING PACKAGE STANDARD LOW FLOOR STANDARD LOW FLOOR -
ENGINE (DIESEL)CUMMINS L9, 280 HP CUMMINS L9, 280 HP -
2021 EPA MANDATED EMISSIONS CHANGE NOT INCLUDED REQUIRED (BUDGETARY)2,900.00
COOLANT FILTER (FOR NON-HYBRIDS)STD FLEETGUARD STD FLEETGUARD -
ENGINE FUEL FILTER STD FLEETGUARD STD FLEETGUARD -
STARTER DELCO MT-42 DELCO MT-42 -
AIR RESTRICTION INDICATOR DONALDSON INFORMER
RBX00-2277
DONALDSON INFORMER
RBX00-2277 -
ENGINE BLOCK HEATER INCLUDED NOT REQUIRED (50.00)
RADIATOR MODINE MODINE -
ALTERNATOR NIEHOFF C803 (500 AMP)NIEHOFF C803 (500 AMP)-
ENGINE OIL SYSTEM MAGNETIC INTERNAL
HEX HEAD
MAGNETIC INTERNAL
HEX HEAD -
ENGINE OIL EXTRACTOR PORT TITAN PROBALIZER OD-1014 TITAN PROBALIZER OD-1014 -
TRANSMISSION ALLISON B400R ALLISON B400R -
TRANSMISSION OIL EXTRACTOR PORT TITAN PROBALIZER OD-1014 TITAN PROBALIZER OD-1014 -
BRAKES DRUM, W/S-CAM DRUM, W/S-CAM -
AXLE HUB SEALS GREASE SEALS C/R OIL SEALS 70.00
AUTOMATIC TRACTION CONTROL INCLUDED INCLUDED -
WHEEL MOUNTING HUB PILOTED HUB PILOTED -
HUBODOMETER ENGLER (STEMCO) MECHANICAL VEEDER 15.00
WHEELS (6) POLISHED ALUMINUM,
W/DURA-BRIGHT (6) STEEL POWDER COATED (1,560.00)
TIRES CUSTOMER FURNISHED CUSTOMER FURNISHED -
STEERING WHEEL 20" NON-PADDED 20" VIP TEXTURED -
FUEL FILL EMCO WHEATON,
POSI-LOCK FLIP CAP
EMCO WHEATON,
POSI-LOCK FLIP CAP -
FUEL GAUGE INCLUDED NOT REQUIRED (50.00)
FUEL MANAGEMENT SYSTEM FUELMASTER NOT INCLUDED (420.00)
GAUGES LOCATED IN ENGINE
COMPARTMENT ELECTRICAL ELECTRICAL -
REAR RUN BOX GAGUES ENGINE OIL, COOLANT TEMP &
TRANSMISSION TEMP ENGINE OIL & COOLANT TEMP (50.00)
REAR HAND THROTTLE INCLUDED REQUIRED -
ELECTRICAL TOW CONNECTION COLE HERSEE COLE HERSEE -
AIR DRYER SKF, HCT 2000 DURAGUARD SKF, HCT 2000 DURAGUARD -
AIR PING TANK DRAIN VALVE KINGSTON AUTRO DRAIN KINGSTON AUTRO DRAIN -
ENGINE SKID PROTECTION NOT INCLUDED REQUIRED W/ 2"X2"
WIDE WEAR PLATES 385.00
BATTERIES (4) AGM GROUP 31 (4) AGM GROUP 31 -
FRONT JUMP START CONNECTOR ANDERSON 350 ANDERSON 350 -
REAR JUMP START CONNECTOR ANDERSON 350 ANDERSON 350 -
WHEELCHAIR RAMP LIFT-U, LU-18 (6:1)LIFT-U, LU-18 (6:1)-
HVAC MOTORS & COMPRESSOR
MCC MICROMAX
W/05G COMPRESSOR,
BRUSHLESS MOTORS
TK-14 W/X430,
EBM BRUSHLESS MOTORS 5,818.00
REFRIGERANT R134A R134A -
DRIVERS HEATER MOTORS MCC BRUSHLESS MCC BRUSHLESS -
AUXILIARY COOLANT HEATER NOT INCLUDED NOT REQUIRED -
PRICE VARIANCE
3/21/2022
AUGUSTA, GA OFF ATHENS RFP #00943
(4) 35' DIESEL LOW FLOOR BUSES, SN: TBD
PAGE 1 OF 3
CONFIDENTIAL
ITEM DESCRIPTION ATHENS BASE CONTRACT
SPECIFICATION
AUGUSTA, GA
SPECIFICATION VARIANCE
PRICE VARIANCE
3/21/2022
AUGUSTA, GA OFF ATHENS RFP #00943
(4) 35' DIESEL LOW FLOOR BUSES, SN: TBD
FRONT DOOR OPERATION AIR OPEN/AIR CLOSE AIR OPEN/AIR CLOSE -
REAR DOOR OPERATION 34" AIR OPEN/SPRING CLOSE 34" AIR OPEN/SPRING CLOSE
REAR DOOR ACTIVATION FULL DRIVERS CONTROL FULL DRIVERS CONTROL -
ELECTRICAL EQUIPMENT CABINET 44" TALL, W/KEY LOCK & (2) 5/16'
SQUARE KEY LOCKS
44" TALL, W/KEY LOCK & (2) 5/16'
SQUARE KEY LOCKS -
PASSENGER SEATS
AMSECO INSIGHT PRIME
W/(2) Q'PODS
(30-PASSENGERS)
AMESECO INSIGHT PRIME+
W/(2) Q'PODS
(31-PASSENGERS)
769.00
REAR SEAT PLATFORM FOR FWD FACING
PASSENGER SEATS NOT INCLUDED NOT REQUIRED -
VERTICAL STANCHIONS
AT FRONT WHEEL WELLS NOT INCLUDED (2) REQUIRED 152.00
DRIVERS SEAT RECARO ERGO METRO
W/HEADREST & 3-POINT BELT
USSC G23
W/HEADREST & 3-POINT BELT 229.00
PASSENGER SIGNALS PULL CORDS PULL CORDS -
STANCHIONS AND GRAB RAILS SSTL SSTL -
DRIVERS BARRIER WITHOUT SCHEDULE HOLDERS WITHOUT SCHEDULE HOLDERS -
PASSENGER INFO STATION (2) OBIC T15P (1) OBIC T15P (361.00)
NYLON GRAB STRAPS (14) BLACK NYLON (14) PVC & INNER POLYESTER -
PASSENGER WINDOWS STD FRAME, FULL SLIDRES BONDED FRAME, FULL FIXED 1,384.00
PASSENGER WINDOW GLAZING GUARDS NOT INCLUDED 6 MIL FILM GUARD 1,095.00
HEADLAMPS DIALITE LED HIGH & LOW BEAMS DIALITE LED HIGH & LOW BEAMS -
STOP/TAIL/TURN LAMPS 4" LED ROUND 4" LED ROUND -
REAR CAP GRILL LOWER CENTER MTD
AUXILIARY STOP LAMPS (2) 4" RED LED LAMPS (2) 18" RED STRIP LED LAMPS -
AMBER TRIANGLE SYTLE LED YIELD SIGN NOT INCLUDED REQUIRED 614.00
INTERIOR LIGHTS I/O CONTROLS (LED)I/O CONTROLS (LED)-
2-WAY RADIO POWER CIRCUIT &
ANTENNA CABLE ONLY
POWER CIRCUIT &
ANTENNA CABLE ONLY -
DRIVERS SPEAKER NOT INCLUDED NOT REQUIRED -
BOOM MICROPHONE INCLUDED REQUIRED -
DESTINATION SIGNS TWIN VISION SILVER
(FRONT, CURBSIDE & REAR RUN)
TWIN VISION AMBER
(FRONT & CURBISIDE)(2,500.00)
FAREBOX GUARD INCLUDED REQUIRED -
FLOORING MATERIAL TRANSITFLOR RUBBER (RCA)TRANSITFLOR RUBBER (RCA)-
ROOF HATCHES (2) MANUAL OPEN/CLOSE (2) MANUAL OPEN/CLOSE -
EXTERIOR MIRRORS LUCERIX, 8X15, 2-PC, W/MANUAL
CONTROL, NON HEATED
SAFE FLEET, 8X15, 2-PC, W/REMOTE
CONTROL, NON HEATED 972.00
FIRE SUPPRESSION SYSTEM FOGMAKER NOT REQUIRED (3,329.00)
VIDEO SURVEILLANCE SYSTEM
APOLLO (8)-COLOR CAMERA
SYSTEM W/ROADRUNNER 12-
CHANNEL DVR & 8 TB HDD
APOLLO 8-COLOR CAMERA SYSTEM
W/ROADRUNNER
8-CHANNEL DVR & 4TB HDD
(5,028.00)
BIKE RACK NOT INCLUDED SPORTSWORKS DL2,
(BLACK POWDER COATED)1,084.00
BLOODBORN PATHOGEN KIT NOT INCLUDED REQUIRED 35.00
DRIVERS DASH GAUGES
AIR GAUGE, SPEEDOMETER, OIL
PRESSURE, COOLANT
TEMPERATURE & VOLTMETER
AIR GAUGE, SPEEDOMETER, OIL
PRESSURE, COOLANT
TEMPERATURE & VOLTMETER
-
PAGE 2 OF 3
CONFIDENTIAL
ITEM DESCRIPTION ATHENS BASE CONTRACT
SPECIFICATION
AUGUSTA, GA
SPECIFICATION VARIANCE
PRICE VARIANCE
3/21/2022
AUGUSTA, GA OFF ATHENS RFP #00943
(4) 35' DIESEL LOW FLOOR BUSES, SN: TBD
ADJUSTABLE PEDALS NOT INCLUDED REQUIRED 925.00
APC/ITS SYSTEM AVAIL ITS SYSTEM
(PER ATHENS SPEC)NOT REQUIRED (17,201.00)
PAINT (5) COLORED PAINT PASSES (3) COLORED PAINT PASSES (4,574.00)
CLEAR COAT INCLUDED NOT REQUIRED (496.00)
GRAPHICS CUSTOM GRAPHCIS
PER ATHENS, GA SPEC
AUGUSTA, GA CUSTOM GRAPHICS
(SAME AS #189666)3,676.00
ROOF NUMBERS NOT INCLUDED REQUIRED 100.00
WARRANTY (HVAC UNIT)36 MONTHS / UNL MILES 24 MONTHS / UNL MILES (1,150.00)
WARRANTY (HVAC COMPRESSOR)36 MONTHS / UNL MILES 24 MONTHS / UNL MILES (260.00)
WARRANTY (ALL OTHERS)BASE COVERAGE
PER CONTRACT
BASE COVERAGE
PER CONTRACT -
GILLIG MANUAL (CD)(2) TWO PER ORDER (2) TWO PER ORDER -
DRIVERS HANDBOOK (PAPER)(25) TWENTY-FIVE PER ORDER (25) TWENTY-FIVE PER ORDER -
PARTS MANUAL (PAPER)(2) TWO PER ORDER (2) TWO PER ORDER -
ELECTRICAL MANUAL (PAPER)(2) TWO PER ORDER (2) TWO PER ORDER -
VENDOR MANUAL (PAPER)(2) TWO PER ORDER (2) TWO PER ORDER -
MAINTENANCE TRAINING
(AT CUSTOMER PROPERTY)NOT INCLUDED NOT REQUIRED -
TOTAL AUGUSTA, GA VARIANCES (16,806.00)
ATHENS, GA 35' DIESEL LOW FLOOR BASE PRICE (9/19/19)469,385.00
DELIVERY ADJUSTMENT 238.00
AUGUSTA, GA 35' DIESEL LOW FLOOR BASE UNIT PRICE 452,817.00
PPI 1413 ADJUSTMENT: 298.1 (FEB '22) / 259.5 (SEP'19) = 14.8%67,017.00
CURRENT AUGUSTA, GA 35' DIESEL LOW FLOOR CURRENT UNIT PRICE (3-21-2022)519,834.00
CONFIDENTIAL
This pricing information is intended only for the personal and confidential use of the recipient(s) to whom it was originally sent. If you are not an intended recipient of this information or an agent responsible for
delivering it to an intended recipient, you are hereby notified that you have received this information in error, and that any review, dissemination, distribution, or copying of this message is strictly prohibited.
PAGE 3 OF 3
COUNTIES DIESEL HYBRID ELECTRIC C AND G DIESEL HYBRID ELECTRIC C AND G DIESEL HYBRID ELECTRIC C AND G DIESEL HYBRID ELECTRIC C AND G
ALBANY 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
ATHENS 61 0 0 61 81 82 18 81 79 78 79 79 0 0 59 0
AUGUSTA 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
CHATHAM 67 0 0 67 95 90 75 95 94 89 69 94 0 0 69 0
COBB 94 0 0 94 93 93 96 94 95 95 95 95 0 0 94 0
COLUMBUS 0 0 0 0 0
GWINNETT 85 0 0 85 93 93 23 93 87 87 87 87 0 0 49 0
MACON 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
ROME 0 0 0 0 0
CREATIVE GILLIG NEW FLYER PROTERRA
C:\Users\boydm\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\61NQV46V\Sealed Solicitation Recommendation RFP 00943 MBJD.doc
Signature Date
PURCHASING ADMINSTRATOR RECOMMENDATION:
Company name: GILLIG, INC.
Comments: Purchasing concurs with the department recommendation to award a contract to Inc..
GILLIG, INC.
June 30, 2019
Signature Date
Commission Meeting Agenda
6/21/2022 2:00 PM
Motion to approve PYRO Shows East Coast, Inc. as vendor for bid item #22-249
Department:Parks & Recreation Department
Department:Parks & Recreation Department
Caption:Motion to approve PYRO Shows East Coast, Inc. as vendor for
bid item #22-249 – Fireworks for Independence Day
Celebration.
Background:PYRO Shows East Coast, Inc. was the only vendor submitting a
bid for bid item #22-249. After review of the bid package, the
Parks & Recreation Department is recommending to award bid
item #22-249 to PYRO Shows, East Coast, Inc.
Analysis:The submitted bid meets the bid requirements.
Financial Impact:The Fireworks show will cost $30,000.00. A 50% Deposit is
required by the vendor for the services.
Alternatives:1. To approve 2. To move to no action
Recommendation:1. To approve
Funds are
Available in the
Following
Accounts:
Funds are available in 101-06-1495/5311810
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Invitation To Bid
Sealed bids will be received at this office until Wednesday, June 1, 2022 @ 11:00 a.m. for furnishing – Via ZOOM. Meeting ID: 895 2337
6433 Passcode: 440306
Bid Item #22-249 Fireworks for Independence Day Celebration for Augusta, GA – Recreation and Parks Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be
obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents
may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of
the Procurement Department by Tuesday, May 31, 2022 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or
hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the
date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder
at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for
approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement.
All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of
the submission, the required financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify
any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts
with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees.
They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the
public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the
requirement for their bid to be considered.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 19, 26, 30, 2022
Metro Courier May 19, 2022
OFFICIAL
Vendors
PYRO Shows East Coast, Inc.
4652 Catawba River Road
Catawba, SC 29704
Attachment B Yes
E-Verify Number 1728120
SAVE Form Yes
Bid Price $30,000.00
Total Number Specifications Mailed Out: 5
Total Number Specifications Download (Demandstar): 1
Total Electronic Notifications (Demandstar): 61
GA Registry: 201
Total packages submitted: 1
Total Noncompliant: 0
Bid Opening - Bid Item #22-249
Fireworks for Independence Day Celebration
for Augusta, Georgia - Recreation & Parks Department
Bid Due: Wednesday, June 1, 2022 @ 11:00 a.m.
Page 1 of 1
Commission Meeting Agenda
6/21/2022 2:00 PM
Gold Cross Contract
Department:
Department:
Caption:Motion to instruct the Administrator to take current Gold Cross
MOU and meet with Gold Cross representatives to formulate
terms and directives of an agreed upon contract. (Requested by
Commissioner Brandon Garrett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Security issues downtown Augusta
Department:Augusta Commission
Department:Augusta Commission
Caption:Discuss ways to tighten up security in downtown Augusta.
(Requested by Commissioner Catherine McKnight)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/21/2022 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo