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Home My WebLink About2021-11-16 Meeting AgendaCommission Meeting Agenda Commission Chamber 11/16/2021 2:00 PM INVOCATION:Pastor Will Dyer, Senior Pastor First Baptist Church of Augusta PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A.Mr. Moses Todd regarding Augusta-Richmond County Cemetery budget. Attachments CONSENT AGENDA (Items 1-28) PLANNING 1. SA-51 – A request for concurrence with the Augusta Georgia Planning Commission to amend the Land Subdivision Regulations for Augusta Georgia on design standards for sidewalks in residential subdivisions. Attachments 2. Z-21-69 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Irish Johnson – requesting a Special Exception to establish a Family Personal Care Home per Section 26-1-(h) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing 0.26 acres and known as 3012 Libby Drive. Tax Map 107-0-368-00-0. Continued from September meetingDISTRICT 5 1. The home shall be limited to no more than 4 clients. 2. Should the homeowner’s family unit move out of the home it must be staffed on a 7-day, 24-hour basis. Live-in staff is counted toward maximum occupancy. 3. The applicant must maintain Attachments a City of Augusta business license and a license with the State of Georgia. Proof of compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A must be provided, and the applicant must provide annual fire department inspection reports. 4. All requirements must be met within six (6) months of approval of the Special Exception, or the Special Exception is void. 3. Z-21-76 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by S-7 Enterprises, LLC – requesting a Rezoning from Zone R-1A (One-family Residential) to Zone R-1E (One-family Residential) affecting property containing 4.13 acres located at 2122 Harding Road. Tax Map 110-1- 065-01-0. Continued from October meeting DISTRICT 6 1. The project must substantially conform to the Concept Plan submitted with the Rezoning Application. 2. All lots must adhere to required front, side and rear setbacks and a 5 foot side setback must be provided on all end units, as currently provided for in the Concept Plan. 3. A Traffic Assessment may be required for this site. If required by the Traffic Engineer, the Traffic Assessment should contain, at a minimum: a) Trip Generation Calculations based on the proposed development and size; b) How those trips will be distributed within the nearby street system(s); c) Existing traffic volumes plus the trips generated; d) The projected LOS (Level of Service) of nearby streets before and due to the proposed development. e) Depending on the Traffic Assessment, a full Traffic Impact Study may be required if certain conditions are met and at the discretion of the Augusta Traffic Engineer. 4. An acceleration lane and / or a deceleration lane must be provided for the proposed subdivision, if required by the Traffic Engineer. All work within the right-of-way of Harding Road must meet City of Augusta and Georgia Department of Transportation standards and specifications. 5. A 6’ tall privacy fence must be provided on the adjoining property lines for 110-1-065-00-0 and 110-1-066-00-0 to reduce noise and traffic impacts. 6. A streetyard with large trees 45’ on center is required along the portion of the subdivision fronting Harding Road. 7. Must meet the open space requirements of R-1E zoning, prior to submitting a Development Plan for review. 8. This project shall substantially comply with all development standards and regulations set forth by the City of Augusta, Georgia at the time of development. Attachments 4. Z-21-77 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by MoRE Attachments Development, LLC, on behalf of First Baptist Church of Augusta Inc. – requesting a partial Rezoning from Zone R-1 (One-family Residential) and Zone R-1A (One-family Residential) to Zone R-3C (Multiple- family Residential) affecting property containing 4.57 acres of a 40.26 acre tract located a at 3500 Walton Way Extension. Portion of Tax Map 031-0-014-00-0. DISTRICT 3 1. Conditions from Special Exception Z-06-105 for a six (6) foot tall solid wood fence and a twenty-five (25) foot landscape buffer along the southern property line of Lot 2 and Lot 3 of Kingston Subdivision shall be incorporated into approval of this zoning request. The six (6) foot high solid wood fence and twenty-five (25) foot landscape buffer shall also extend along the west property line adjacent to Tax Parcel #031-0-014-01-0. 2. The adult congregate living care facility shall not exceed 29.0 dwelling units per acre as per Section 18-5 of the Comprehensive Zoning Ordinance of Augusta, Georgia, as amended. 3. The developer shall provide Augusta Traffic Engineering all requested traffic assessments and/or traffic studies in order to determine needed road improvements to the roads adjacent to the proposed development. 4. Sidewalks including ramps at ingress/egress points shall be ADA compliant. 5. Stormwater detention system to accommodate the adult congregate living care facility shall be in accordance with City of Augusta’s 2020 Stormwater Management Manual. 6. Should the development at any time require use of existing parking spaces or access on the church drive aisle from First Baptist Church of Augusta, Inc., an access easement and joint parking agreement shall be executed and recorded in Superior Court of Richmond County, Georgia. 7. The proposed adult congregate living care facility shall meet all building setback requirements during the Site Plan approval process. If the proposed adult congregate living care facility is not be able to meet setback requirements, the developer shall receive approval for the appropriate variance or variances prior to submitting for Site Plan approval. 8. The 4.57 acre parcel shall be subdivided from the larger parcel and recorded in the Clerk of Superior Courts Office of Richmond County, Georgia prior to any permits being issued. 9. Approval of this zoning request does not constitute approval of the conceptual site plan submitted with the zoning application.Site plan approval in compliance with the Site Plan Regulations of Augusta, Georgia for the actual development is required prior to construction commencing on the property. 10. Development of the property shall comply with all current development standards and regulations set forth by the City of Augusta- Richmond County, Georgia, as amended, including the Augusta Tree Ordinance, as amended, at the time of development. 5. Z-21-78 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by James Jones on behalf of Lynn Steinberg Redd as administrator for the Estate of Henry Steinberg – requesting a Rezoning from Zone R-MH (Manufactured Home Residential) to Zone R-1A (One-family Residential) affecting property containing 41.21 acres located at 1912 Pine Hollow Drive. Tax Map 145-0-015-00-0. DISTRICT 6 1. The overall density of the residential subdivision shall not exceed 2.0 dwelling units per acre. 2. The subdivision shall provide sidewalks including ADA compliant ramps on both sides of the proposed sixty (60) foot wide roads within the subdivision. 3. A wetlands inventory shall be conducted on the property. All lots impacted by wetlands will require mitigation with Army Corps of Engineers. Army Corp of Engineers permitting is required for any wetlands disturbance and must be submitted as part of the approval for a Subdivision Development Plan. 4. Approval of this rezoning request does not constitute approval of the revised conceptual subdivision layout plan submitted with the zoning application. Development Plan approval in compliance with the Land Subdivision Regulations of Augusta, Georgia for the actual development is required prior to construction commencing on the property. 5. Development of the property shall comply with all current development standards and regulations set forth by the City of Augusta-Richmond County, Georgia, at the time is considered. Attachments 6. Z-21-79 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Loren R. Hodnett, on behalf of David Smith and South Atlantic Conference of Seventh-day Adventists – requesting a Rezoning from Zone P-1 (Professional/Office) and Zone R-1A (One-family Residential) to Zone B-1 (Neighborhood Business) affecting properties totaling 1.18 acres located at 1699 and 1701 Olive Road. Tax Map 058-3-103-00-0 and 072-1-006-00-0. DISTRICT 2 1. Any freestanding sign installed on the affected properties shall not exceed 9 feet in height and must satisfy all applicable regulations outlined in Section 28-B of the Comprehensive Zoning Ordinance. Attachments PUBLIC SERVICES 7.Motion to approve the Georgia Power easement at the Augusta Regional Airport. (Approved by Public Services Committee November 9, 2021)Attachments 8.Motion to approve the Contribution Agreement between The Georgia Association of Conservation Districts and the Augusta-Richmond County Board of Commissioners.(Approved by Public Services Committee November 9, 2021). Attachments ADMINISTRATIVE SERVICES 9.Motion to approve the purchase of one 2022 International HV607 Dump Truck at a total cost of $121,999.00 from Rush Truck Center of Augusta, GA (Bid #21-219) for the Engineering Department- Maintenance Division. (Approved by Administrative Services Committee November 9, 2021) Attachments 10.Motion to approve the purchase of one 2021 John Deere 4044M Compact Utility Tractor at a total cost of $30,900.00 from Blanchard Equipment of Augusta, GA (Bid 21-231) for the Parks and Recreation Department. (Approved by Administrative Services Committee November 9, 2021) Attachments 11.Motion to approve the purchase of one new Slope Mower, Remote Type for $55,000.00 from Jet-Vac of Sumter, SC for the Recreation Department. (Approved by Administrative Services Committee November 9, 2021) Attachments 12.Motion to approve the purchase of one (1) 2021/2022 Camera Pipe Inspection Van, at total cost of $211,387.00, from Environmental Products of Georgia, GA (Bid 21-178) for the Utilities Department- Construction & Maintenance Division and retain asset 205219 within the Utilities Department for alternate use. (Approved by Administrative Services Committee November 9, 2021) Attachments 13.Motion to ratify the award of an agreement to replace the roof on Appleby Branch Library, in the amount of $62,306.50, to CGS Waterproofing of Norcross, GA (Bid #21-203) and approve the execution of the ARCPLS MOU in the amount of $31,153.25.(Approved by Administrative Services Committee November 9, 2021) Attachments 14.During the February 23, 2021, Administrative Services Committee meeting, the Office of the Administrator was tasked with reviewing, procuring and implementation of an electronic signature software that would make the Augusta, GA government more efficient in signing, delivering, and communicating documents. (Approved by Administrative Services Committee November 9, 2021) Attachments 15.Motion to approve Housing and Community Development Department’s (HCD's) request to provide Laney Walker Bethlehem Revitalization Project funding to contract with LWDC, and Kamath, LLC, (Co- Developer) to develop new construction of two (2) single family units, identified as 20 Nicholas Street, and 22 Nicholas Street, within Laney Walker Bethlehem. (Approved by Administrative Services Committee November 9, 2021) Attachments 16.Motion to approve the installation of signs on Deans Bridge/ Tobacco Roads (Gate 5) entrance way to honor those who have served and service the Fort Gordon Military Base.(Approved by Administrative Services Committee November 9, 2021) Attachments 17.Motion to approve the execution of the Intergovernmental Service Agreement between the Augusta-Richmond County Coliseum Authority and the city of Augusta. The agreement is for $45,000 to engage a consultant to provide a comprehensive plan for allocating federal funds for the area.(Approved by Administrative Services Committee November 9, 2021) Attachments 18.Motion to approve Non-Discrimination Ordinance as recommended by the NDO Working Group. (Approved by the Non-Discrimination Ordinance (NDO) Working Group October 28, 2021 and Administrative Services Committee November 9, 2021) Attachments 19.Motion to approve the proposed dedication plaque drafts to recognize completion of the Augusta Law Department renovation and the Friedman Library renovation projects.(Approved by Administrative Services Committee November 9, 2021) Attachments 20.Motion to approve proceeding to hire a state lobbyist as quickly as possible. (Requested by Commissioner Ben Hasan)Attachments PUBLIC SAFETY 21.Motion to approve the land lease for Fire Station 9 parking lot and to authorize the Mayor to execute all required documents. (Approved by Public Safety Committee November 9, 2021) Attachments 22.Motion to approve renewing MOU with GEMA to continue participation in Georgia Search and Rescue Program and authorize the Mayor to execute all required documents. (Approved by Public Safety Committee November 9, 2021) Attachments 23.Motion approve acceptance of a Richmond County Juvenile Court grant award in the amount of $80,000 from the Victims Of A Crime Formula Grant Program through the Criminal Justice Coordinating Council. (Approved by Public Safety Committee November 9, 2021) Attachments ENGINEERING SERVICES 24.Motion to approve reassignment of Wolverton & Associates Professional Engineering Design Services Contracts to CHA Consulting, Inc. Also approve "Consents to Assignment of Contracts" Document to be executed by the Augusta, GA Legal Counsel and the Mayor. Requested by AED. (Approved by Engineering Services Committee November 9, 2021) Attachments 25.Motion to approve award of Construction Contract to Reeves Construction in the amount of $6,241,856.93 for East Augusta Roadway and Drainage Project Brunswick Ave. & Azalea St. Phase Improvements Project. Award is contingent upon receipt of signed contracts, proper bonds and applicable License associated to subject work. Request by AED. Bid 21-208 (Approved by Engineering Services Committee November 9, 2021) Attachments 26.Motion to approve the recapture of Engineering SPLOST Funds from SPLOST III – SPLOST VI in the amount of $6,173,436.00. The accounts that the funds will be recaptured from are listed below. (Administrator/AED) (Approved by Engineering Services Committee November 9, 2021) Attachments PETITIONS AND COMMUNICATIONS 27.Motion to approve the minutes of the Regular Meeting held on November 2, 2021 and Special Called Meeting held November 9, 2021. Attachments APPOINTMENT(S) 28.Motion to approve the appointment of Mr. Jeffery Kelly to the Small Business Citizens Advisory Committee representing District 6. (Requested by Commissioner Ben Hasan) Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 11/16/2021 AUGUSTA COMMISSION REGULAR AGENDA 11/16/2021 (Items 29-38) PLANNING 29. Z-21-80 – No Recommendation. A request from the Augusta Georgia Planning Commission to take no action on a petition by Ivey Development, LLC, on behalf of Clyde Ray – requesting a Rezoning from Zone R-1 (One-family Residential) and Zone R-1B (One-family Residential) to Zone R-3B (Multiple-family Residential) affecting properties containing approximately 18.86 acres located at 413, 415, 419, 421, 425, 427, 429 and 433 Pleasant Home Road. Tax Map 016-0-048- Attachments 03-0; 016-0-048-02-0; 016-0-047-00-0; 016-0-046-00-0; 016-0-045-00-0; 016-0-045-01-0; 016-0-045-02-0 and 016-0-044-00-0. DISTRICT 7 PUBLIC SERVICES 30.Receive update as requested by the Commission on November 2, 2021 from the Planning & Development Department regarding approved probation until December 31, 2021, for Sureste Partners, d/b/a: Azalea Park Apartments, 1814 Fayetteville Drive, for violating the Occupation Tax Ordinance. Attachments ADMINISTRATIVE SERVICES 31.Motion to approve the Administration Contract between Augusta and the CENTRAL SAVANNAH RIVER AREA REGIONAL COMMISSION and authorize the Mayor to execute. (Requested by Administrator Odie Donald, Jr.) Attachments FINANCE 32.Motion to approve increase to operating expenditure levels for Environmental Services Department. (Requested by Administrator Odie Donald) Attachments ENGINEERING SERVICES 33.Consider a request from Ms. Rita Hamilton for permission to install a Gold Star Marker in the 511 Reynolds Street Blue Star Marker Garden Park. (No recommendation from Engineering Services Committee November 9, 2021) Attachments SUBCOMMITTEE Pension Committee Defined Pension Contribution Plan 34.Motion to approve the necessary documents in association with the restated 401(a) Adoption Agreement, the Addendum to the Adoption Agreement, the Restated 2018; 401(a) Defined Contribution Master Plan, Amendment 1 to the DC Master Plan, the Summary of Amendments and the 401(a) Determination Letter. Attachments APPOINTMENT(S) 35.Motion to approve the reappointment of the Augusta-Richmond County Coliseum Authority members. (Requested by Commissioner Francine Scott) Attachments ADMINISTRATOR 36.Approve FY 2022 budget for Augusta Georgia. Attachments 37.Update on the progress and outcomes of the Vax Up Augusta! program for the period ending October/ November 10, 2021. Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 38.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 11/16/2021 2:00 PM Invocation Department: Department: Caption: Pastor Will Dyer, Senior Pastor First Baptist Church of Augusta Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/16/2021 2:00 PM Mr. Moses Todd Department: Department: Caption:Mr. Moses Todd regarding Augusta-Richmond County Cemetery budget. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/16/2021 2:00 PM SA-51 Department:Planning and Development Department:Planning and Development Caption: SA-51 – A request for concurrence with the Augusta Georgia Planning Commission to amend the Land Subdivision Regulations for Augusta Georgia on design standards for sidewalks in residential subdivisions. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 11/16/2021 2:00 PM Z-21-69 Department:Planning and Development Department:Planning and Development Caption: Z-21-69 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Irish Johnson – requesting a Special Exception to establish a Family Personal Care Home per Section 26-1-(h) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing 0.26 acres and known as 3012 Libby Drive. Tax Map 107-0-368-00-0. Continued from September meetingDISTRICT 5 1. The home shall be limited to no more than 4 clients. 2. Should the homeowner’s family unit move out of the home it must be staffed on a 7-day, 24-hour basis. Live-in staff is counted toward maximum occupancy. 3. The applicant must maintain a City of Augusta business license and a license with the State of Georgia. Proof of compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A must be provided, and the applicant must provide annual fire department inspection reports. 4. All requirements must be met within six (6) months of approval of the Special Exception, or the Special Exception is void. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 11/16/2021 2:00 PM z-21-76 Department:Planning and Development Department:Planning and Development Caption: Z-21-76 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by S-7 Enterprises, LLC – requesting a Rezoning from Zone R-1A (One-family Residential) to Zone R-1E (One- family Residential) affecting property containing 4.13 acres located at 2122 Harding Road. Tax Map 110-1-065-01-0. Continued from October meeting DISTRICT 6 1. The project must substantially conform to the Concept Plan submitted with the Rezoning Application. 2. All lots must adhere to required front, side and rear setbacks and a 5 foot side setback must be provided on all end units, as currently provided for in the Concept Plan. 3. A Traffic Assessment may be required for this site. If required by the Traffic Engineer, the Traffic Assessment should contain, at a minimum: a) Trip Generation Calculations based on the proposed development and size; b) How those trips will be distributed within the nearby street system(s); c) Existing traffic volumes plus the trips generated; d) The projected LOS (Level of Service) of nearby streets before and due to the proposed development. e) Depending on the Traffic Assessment, a full Traffic Impact Study may be required if certain conditions are met and at the discretion of the Augusta Traffic Engineer. 4. An acceleration lane and / or a deceleration lane must be provided for the proposed subdivision, if required by the Traffic Engineer. All work within the right-of-way of Harding Road must meet City of Augusta and Georgia Department of Transportation standards and specifications. 5. A 6’ tall privacy fence must be provided on the adjoining property lines for 110-1-065-00-0 and 110-1-066-00-0 to reduce noise and traffic impacts. 6. A streetyard with large trees 45’ on center is required along the portion of the subdivision fronting Harding Road. 7. Must meet the open space requirements of R-1E zoning, prior to submitting a Development Plan for review. 8. This project shall substantially comply with all development standards and Cover Memo regulations set forth by the City of Augusta, Georgia at the time of development. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 11/16/2021 2:00 PM z-21-77 Department:Planning and Development Department:Planning and Development Caption: Z-21-77 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by MoRE Development, LLC, on behalf of First Baptist Church of Augusta Inc. – requesting a partial Rezoning from Zone R-1 (One-family Residential) and Zone R-1A (One- family Residential) to Zone R-3C (Multiple-family Residential) affecting property containing 4.57 acres of a 40.26 acre tract located a at 3500 Walton Way Extension. Portion of Tax Map 031-0-014-00-0. DISTRICT 3 1. Conditions from Special Exception Z-06-105 for a six (6) foot tall solid wood fence and a twenty-five (25) foot landscape buffer along the southern property line of Lot 2 and Lot 3 of Kingston Subdivision shall be incorporated into approval of this zoning request. The six (6) foot high solid wood fence and twenty-five (25) foot landscape buffer shall also extend along the west property line adjacent to Tax Parcel #031-0-014-01-0. 2. The adult congregate living care facility shall not exceed 29.0 dwelling units per acre as per Section 18-5 of the Comprehensive Zoning Ordinance of Augusta, Georgia, as amended. 3. The developer shall provide Augusta Traffic Engineering all requested traffic assessments and/or traffic studies in order to determine needed road improvements to the roads adjacent to the proposed development. 4. Sidewalks including ramps at ingress/egress points shall be ADA compliant. 5. Stormwater detention system to accommodate the adult congregate living care facility shall be in accordance with City of Augusta’s 2020 Stormwater Management Manual. 6. Should the development at any time require use of existing parking spaces or access on the church drive aisle from First Baptist Church of Augusta, Inc., an access easement and joint parking agreement shall be executed and recorded in Superior Court of Richmond County, Georgia. 7. The proposed adult congregate living care facility shall meet all building setback requirements during the Site Plan approval process. If the Cover Memo proposed adult congregate living care facility is not be able to meet setback requirements, the developer shall receive approval for the appropriate variance or variances prior to submitting for Site Plan approval. 8. The 4.57 acre parcel shall be subdivided from the larger parcel and recorded in the Clerk of Superior Courts Office of Richmond County, Georgia prior to any permits being issued. 9. Approval of this zoning request does not constitute approval of the conceptual site plan submitted with the zoning application.Site plan approval in compliance with the Site Plan Regulations of Augusta, Georgia for the actual development is required prior to construction commencing on the property. 10. Development of the property shall comply with all current development standards and regulations set forth by the City of Augusta-Richmond County, Georgia, as amended, including the Augusta Tree Ordinance, as amended, at the time of development. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 11/16/2021 2:00 PM z-21-78 Department:Planning and Development Department:Planning and Development Caption: Z-21-78 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by James Jones on behalf of Lynn Steinberg Redd as administrator for the Estate of Henry Steinberg – requesting a Rezoning from Zone R-MH (Manufactured Home Residential) to Zone R-1A (One-family Residential) affecting property containing 41.21 acres located at 1912 Pine Hollow Drive. Tax Map 145-0-015-00-0. DISTRICT 6 1. The overall density of the residential subdivision shall not exceed 2.0 dwelling units per acre. 2. The subdivision shall provide sidewalks including ADA compliant ramps on both sides of the proposed sixty (60) foot wide roads within the subdivision. 3. A wetlands inventory shall be conducted on the property. All lots impacted by wetlands will require mitigation with Army Corps of Engineers. Army Corp of Engineers permitting is required for any wetlands disturbance and must be submitted as part of the approval for a Subdivision Development Plan. 4. Approval of this rezoning request does not constitute approval of the revised conceptual subdivision layout plan submitted with the zoning application. Development Plan approval in compliance with the Land Subdivision Regulations of Augusta, Georgia for the actual development is required prior to construction commencing on the property. 5. Development of the property shall comply with all current development standards and regulations set forth by the City of Augusta-Richmond County, Georgia, at the time is considered. Background: Analysis: Financial Impact: Cover Memo Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 11/16/2021 2:00 PM Z-21-79 Department:Planning and Development Department:Planning and Development Caption: Z-21-79 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Loren R. Hodnett, on behalf of David Smith and South Atlantic Conference of Seventh-day Adventists – requesting a Rezoning from Zone P-1 (Professional/Office) and Zone R-1A (One-family Residential) to Zone B-1 (Neighborhood Business) affecting properties totaling 1.18 acres located at 1699 and 1701 Olive Road. Tax Map 058-3- 103-00-0 and 072-1-006-00-0. DISTRICT 2 1. Any freestanding sign installed on the affected properties shall not exceed 9 feet in height and must satisfy all applicable regulations outlined in Section 28-B of the Comprehensive Zoning Ordinance. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Clerk of Commission Cover Memo Commission Meeting Agenda 11/16/2021 2:00 PM Georgia Power Easement Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the Georgia Power easement at the Augusta Regional Airport. (Approved by Public Services Committee November 9, 2021) Background:Augusta University Health Air Care is continuing to move forward with the development of their permanent hanger on the north side of the Airport. They will require 3-phase power during construction and to operate once their facility is complete. Georgia Power will be installing 3-phase primary and transformer, which will serve the new hanger. Georgia Power requires an easement in order to construct, install and maintain the new equipment. Analysis: Financial Impact:N/A Alternatives:To Deny Recommendation:Augusta Aviation Commission Recommends Approval. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo After recording, return to: Georgia Power Company Attn: Land Acquisition (Recording) 241 Ralph McGill Blvd NE Bin 10151 Atlanta, GA 30308-3374 -------------------------------------------------------------------------------------- PROJECT 2021090041 LETTER FILE DEED FILE MAP FILE ACCOUNT NUMBER 69596-VBS-0-E07721-0-GP300-30000000-0 NAME OF LINE/PROJECT: AU HANGAR, AUGUSTA (RICHMOND COUNTY) - DISTRIBUTION LINE PARCEL NUMBER 001 -------------------------------------------------------------------------------------- Underground (LIMS 2) 2017.08.17 Page 1 of 3 STATE OF GEORGIA RICHMOND COUNTY U N D E R G R O U N D E A S E M E N T For and in consideration of the sum of Ten and No/100 Dollars ($10.00) and other good and valuable consideration, in hand paid by GEORGIA POWER COMPANY, a Georgia corporation (the “Company”), the receipt and sufficiency of which are hereby acknowledged, AUGUSTA RICHMOND COUNTY, GEORGIA F/K/A CITY OF AUGUSTA (the “Undersigned”, which term shall include heirs, successors and/or assigns), whose mailing Address is 535 Telfair St # 800, Augusta, GA 30901-2379, does hereby grant and convey to the Company, its successors and assigns, the right, privilege and easement to go in, upon, along, across, under and through the Property (as defined below) for the purposes described herein. The “Property” is defined as that certain tract of land owned by the Undersigned at 1501 AVIATION WAY, AUGUSTA, GA 30906 (Tax Parcel ID No. 1590002000) in the 85, 1660 GMD (Georgia Militia District) of Richmond County, Georgia. The “Easement Area” is defined as any portion of the Property located (a) within ten (10) feet of the centerline of the underground distribution line(s) as installed in the approximate location(s)shown on “Exhibit A” attached hereto and made a part hereof, and (b) within ten (10) feet from each side of any related above-ground equipment and facilities, including without limitations cubicles, transformers and service pedestals, as installed in the approximate location(s) shown in “Exhibit A”. The rights granted herein include and embrace the right of the Company to construct, operate, maintain, repair, renew and rebuild continuously upon and under the Easement Area its lines for transmitting electric current with wires, transformers, service pedestals, manholes, conduits, cables and other necessary -------------------------------------------------------------------------------------- PARCEL 001 NAME OF LINE/PROJECT: AU HANGAR, AUGUSTA (RICHMOND COUNTY) - DISTRIBUTION LINE -------------------------------------------------------------------------------------- Underground (LIMS 2) 2017.08.17 Page 2 of 3 apparatus, fixtures and appliances; the right to stretch communication or other lines of any other company or person under the Easement Area; the right to assign this Underground Easement in whole or in part; the right at all times to enter upon the Easement Area for the purpose of inspecting said lines and/or making repairs, renewals, alterations and extensions thereon, thereunder, thereto or therefrom; the right to cut, trim, remove, clear and keep clear of said underground lines, transformers, fixtures, and appliances all trees and other obstructions that may in the opinion of the Company now or hereafter in any way interfere or be likely to interfere with the proper maintenance and operation of said underground lines, transformers, fixtures, and appliances; the right of ingress and egress over the Property to and from the Easement Area; and the right to install and maintain electrical and communication lines and facilities to existing and future structure(s) within the Easement Area under the easement terms provided herein. Any timber cut on the Easement Area by or for the Company shall remain the property of the owner of said timber. The Undersigned does not convey any land, but merely grants the rights, privileges and easements hereinbefore set out. The Company shall not be liable for or bound by any statement, agreement or understanding not herein expressed. [Signature(s) on Following Page(s)] -------------------------------------------------------------------------------------- PARCEL 001 NAME OF LINE/PROJECT: AU HANGAR, AUGUSTA (RICHMOND COUNTY) - DISTRIBUTION LINE -------------------------------------------------------------------------------------- Underground (LIMS 2) 2017.08.17 Page 3 of 3 IN WITNESS WHEREOF, the Undersigned has/have hereunto set his/her/their hand(s) and seal(s), this ___________ day of _____________________, ________. Signed, sealed and delivered in the presence of: _________________________________ Witness _________________________________ Notary Public AUGUSTA RICHMOND COUNTY, GEORGIA F/K/A CITY OF AUGUSTA By: _____________________________ (SEAL) Name: Title: Attest: _________________________ (SEAL) Name: Title: [CORPORATE SEAL] This map or data, including, without limitation, any and all information andsystems made available on this map or data, is provided "AS IS". SouthernCompany does not warrant the accuracy, completeness or reliability of thismap or data and disclaims any and all liability that results from the use ofthis map or data. Any subsequent disclosure of this map or data isforbidden without the express authorization of Southern Company. Engineer: Job Name: DWE#:Location: ________________________________________________________________________________________________________________________________________________________ 3 - 1 / 0 A X N J 1 /0 A X N J WL1IN: TERMINATING CABINETLOC# 11260413-1/0AXNJ - 780' TO WL2 WL3IN:1/0UTA SERVICE50'TO TEMP POLEFROM T# 1026266SPLICE Ø2 1/0AXNJTO EXISTING UDABD:Ø2 1/0AXNJ ~622' WL2IN:NEW 75KVA 120/208T# 1126171 PHASE 1 & 3 %, %, %, %, k ABD ABD A BD A BD A BD ABD ABD AB D ABD A BD A B D A B D A B D AB D ABD A BD A B D A B D ABD A B D A B D ABD ABD ABD 䀀⁐ 䐂䐁䑀䒒䒒 Ø Ø 䌥 112617175120/208V 2 1 3 1.5 GP300E077211470 Cardo Rd. Augusta, GA Express Sketch Micah Sims (706) 305-0867GP300E07721 - AU Hangar Commission Meeting Agenda 11/16/2021 2:00 PM To approve the Richmond County/GACD Agreement 2021 Department:Finance Department:Finance Caption:Motion to approve the Contribution Agreement between The Georgia Association of Conservation Districts and the Augusta- Richmond County Board of Commissioners.(Approved by Public Services Committee November 9, 2021). Background:Conservation partnership that serves to facilitate the implementation of planned conservation practices. This partnership is to assist interested landowners with the NRCS application process and conservation practice implementation. The provider is responsible for providing technical support to participants for planned conservation as outlined in this agreement. This agreement will support the objectives of both organizations, and will leverage their capabilities to efficiently and effectively implement conservation activities as outlined in the Agricultural Act of 2014 and subsequent Farm Bills. Analysis:This agreement is to assist land owners with Farm Bill application, design and layout of conservation practices, development and management, contract planning and eligibility determinations. This is a renewal agreement for the continuing program from the previous two year agreement expired on 9/30/2021. Financial Impact:The cost of this program for is $37,440 each year, with half of the funds being reimbursed by GACD of $18,720 and ARC matching the other half of $18,720; this new agreement is for two years form l0/0l/2021 thru 9/30/2023. Alternatives:Do not approve the 2021 Contribution Agreement with GACD and ARC. Recommendation: Cover Memo To approve the 2021 Contribution Agreement with GACD and ARC. Funds are Available in the Following Accounts: Currently budgeted in 101071212 /15212119 Professional Services; 10l071212/59ll110 Reimbursements REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Page 1 of 8 CONTRIBUTION AGREEMENT GACD-02-21-014 BETWEEN THE GEORGIA ASSOCIATION OF CONSERVATION DISTRICTS, INCORPORATED AND THE RICHMOND COUNTY BOARD OF COMMISSIONERS THIS AGREEMENT, made and entered into this ___ day of ____, 2021, by and between the RICHMOND COUNTY BOARD OF COMMISSIONERS (hereinafter referred to as the “Provider”); and the Georgia Association Of Conservation Districts, Incorporated (hereinafter referred to as the “GACD”). I. PURPOSE: This long term conservation partnership serves to facilitate the implementation of planned conservation practices. This “partnership” is to assist interested landowners with the NRCS application process and conservation practice implementation. The Provider is responsible for providing technical support to participants for planned conservation as outlined in this agreement. The task involves the following technical support: o Assisting landowners with Farm Bill Program application process o Design and layout of conservation practices. o Activities associated with various Farm Bill conservation programs contract development and management o Contract planning o Eligibility determinations o Processing applications All technical assistance provided must meet USDA-Natural Resources Conservation Service (NRCS) standards and specifications as set forth in its Departmental manuals, handbooks, and Field Office Technical Guide, conservation planning, conservation practice application, and other areas of technical assistance. II. OBJECTIVES: Under the provisions of this agreement NRCS is assigned responsibility of managing the technical assistance supplied by the Provider to landowners to plan and implement conservation practices on eligible land, manage easements, and complete evaluation and monitoring of completed practices. This agreement will support the objectives of both organizations and will leverage their capabilities to efficiently and effectively implement conservation activities as outlined in the Agriculture Improvement Act of 2018 and subsequent Farm Bills. III. RESPONSIBILITIES OF THE PARTIES A. GACD will o Provide a list of program participants to county personnel contracted through the Provider, that have scheduled conservation practices, as identified in Part IV, Section Page 2 of 8 A, Expected Accomplishments and Deliverables, and identify and prioritize work assignments at the field office level. o Provide technical guidance to the Provider and the county personnel maintained through this agreement when requested and provide clarity on work plan and other agreement details. o Provide working materials and equipment needed to perform duties and to bear the cost of operation, maintenance and repair of equipment except for cost due to gross negligence by the Provider. NRCS accident reporting procedures will be followed. o Coordinate reimbursement of the Provider on a quarterly basis upon receipt of properly completed required documentation. Documentation must include a detailed list of accomplishments utilizing the Deliverable Tracking Report as referenced in Part IV, Section A, Expected Accomplishments and Deliverables. GACD costs share shall not exceed the total obligation as identified in Part V1, Resources Required, equal to no more than $37,440.00 o Review all new technologies and innovative practices, including applicable standards and specifications, prior to initiating those technologies and practices. o Provide quality assurance for services provided under the agreement. B. PROVIDER will: o Provide employees to perform technical services in the State of Georgia. o As identified in this Statement of Work, Part IV, Section A, Expected Accomplishments and Deliverables and Part VI, Resources Required, provide administrative and technical assistance to private landowners in conserving, improving, and enhancing their natural resources as well as in-kind supplies and services. The total cash supplied by the Provider will be $37,440.00 o Provide technical assistance to participants as described in this Statement of Work and Part IV, Section A, Expected Accomplishments and Deliverables. Ensure personnel meet the GACD qualification standards for assigned responsibilities and for operation of equipment to perform those responsibilities. o Ensure the Provider personnel maintained through this agreement, remain current with all training and certification requirements, to obtain and keep USDA NRCS Level II Computer Access current and up to date. This includes reporting changes to records and completing required Ag Learn courses when appropriate. o Use existing NRCS policy, training procedures, and supervisory guidelines to ensure that all provided assistance meets NRCS standards. Page 3 of 8 o Comply with the special provisions included in this agreement and to work within this agreed-to Statement of Work and Part VI, Resources Required. Meet applicable NRCS standards, specifications, and program requirements. Be consistent with the conservation program goals and objectives in the agreement; and incorporate, where appropriate, low cost alternatives that would address the resource issues and meet the objectives of both the program and program participants for which assistance is provided. o Limit request for reimbursement for technical assistance provided as described in this Statement of Work, Part IV, Section A, Expected Accomplishments and Deliverables and Part VI, Resources Required. o Be responsible for gross negligence during use of any NRCS property and to reimburse the NRCS for such costs. Gross negligence is defined as willful destruction of NRCS property. o If applicable, the Provider shall carry liability insurance to operate a government vehicle in the amount of a minimum of $500,000 and provide a certificate of insurance to GACD. Nongovernment employees will not drive government vehicles unless proof of insurance is made available to GACD. o Provide at least fifty (50) percent of the cost of the technical assistance listed in Part IV, Section A, Expected Accomplishments and Deliverables. The Provider must match the USDA funds awarded on dollar-for-dollar basis from non-Federal sources. o Request reimbursement from GACD for GACD’s share as referenced in this Statement of Work, and the General Terms and Conditions of this Agreement. Total reimbursement shall not exceed the GACD portion referenced in Part VI, Resources Required. Reimbursement shall be requested through the use of: · Documentation must include a detailed list of accomplishments utilizing the Deliverable Tracking Report as referenced in Part IV, Section of A, Expected Accomplishments and Deliverables. · Deliverables Tracking Report must be certified, signed, and dated by the appropriate Richmond County official and the NRCS District Conservationist with the following statement: “I certify that, to the best of my knowledge, this bill has not been previously submitted and that program accomplishments will meet planned activities under this agreement. I have examined and certify that this request is correct for payment.” o Requests for Reimbursement shall be no more often than every 30 days for the period this agreement is in force o Requests for Reimbursement shall be submitted via email to an address given. o Warrant that the technical services provided: Page 4 of 8 · Comply with all applicable Federal, State, and Tribal and local laws and requirements; · Are consistent with the conservation program goals and objectives in the agreement · Incorporate, where appropriate, low-cost alternatives that would address the resource issues and meet the objectives of both the program and program participants for which assistance is provided. · Be subject to the same rules and regulations that apply to NRCS and other USDA employees when using Government owned property or equipment. Page 5 of 8 IV. EXPECTED ACCOMPLISHMENTS AND DELIVERABLES A. Deliverables associated with this agreement include item listed in table A.1 and the following: o Submit the Deliverables Tracking Report when requesting any payment. Table A.1 Lists the Practice Development, Review and Certification deliverables associated with this agreement Practice Description Practice Code Agrichemical Handling Facility (NO) (309) 309 Amendments for the Treatment of Agricultural Waste (591) 591 Animal Mortality Facility (NO.) (316) 316 Brush Management (314) 314 Closure of Waste Impoundments (NO) (360) 360 Combustion System Improvement (NO) (372) 372 Composting Facility (NO.) (317) 317 Conservation Cover (AC) (327) 327 Conservation Crop Rotation (AC) (328) 328 Cover Crop (AC) (340) 340 CNMP Development (102) 102 Critical Area Planting (AC) (342) 342 Diversion (FT) (362) 362 Early Successional Habitat Development/Management (AC) (647) 647 Farmstead Energy Improvement (NO) 374 374 Fence (FT) (382) 382 Filter Strip (AC) (393) 393 Forage and Biomass Planting (512) 512 Forest Stand Improvement (AC) (666) 666 Forest Trails and Landings (AC) (655) 655 Grade Stabilization Structure (NO.) (410) 410 Grassed Waterway (AC) (412) 412 Heavy Use Area Protection (AC) (561) 561 Hedgerow Planting (FT) (422) 422 Herbaceous Weed Control (Ac.) 315 315 Integrated Pest Management (AC) (595) 595 Irrigation Pipeline (FT) (430) 430 Irrigation Reservoir (NO. AND AC-FT) (436) 436 Page 6 of 8 Irrigation System (NO. AND AC), Micro irrigation (441) 441 Irrigation System (NO. AND AC), Sprinkler (442) 442 Irrigation Water Management (AC)(449) 449 Mulching (AC) (484) 484 Nutrient Management (AC) (590) 590 Pipeline (FT) (516) 516 Prescribed Burning (AC) (338) 338 Prescribed Grazing (AC) (528) 528 Pumping Plant (NO.) (533) 533 Riparian Forest Buffer (AC) (391) 391 Riparian Herbaceous Cover (AC) (390) 390 Roof Runoff Structure (NO) (558) 558 Seasonal High Tunnel System for Crops (SF) (798) 798 Silvopasture Establishment (AC) 381 381 Solids/Liquid Waste Separation Facility (632) 632 Spring Development (NO.) (574) 574 Stream Crossing (NO.) (578) 578 Streambank and Shoreline Protection (FT) (580) 580 Terrace (FT) (600) 600 Tree/Shrub Establishment (AC) (612) 612 Tree/Shrub Site Preparation (AC) (490) 490 Underground Outlet (FT) (620) 620 Waste Storage Facility (NO.) (313) 313 Waste Transfer (634) 634 Waste Treatment Lagoon (NO.) (359) 359 Waste Utilization (AC) (633) 633 Water and Sediment Control Basin (NO.) (638) 638 Watering Facility (NO.) (614) 614 Well (NO.) (642) 642 Wildlife Upland Habitat Management (AC) (645) 645 Deliverables Tracking: Table B.1 provides a sample Deliverables Tracking Report. Use this report to identify the specific work performed during each payment period. The Deliverables Tracking Report tracks and totals reimbursement requirements based on the deliverable’s cost rates based on practice and task level performed. Actual Deliverables Tracking Report will be provided to the Provider in Excel format. Table B.1 Sample Deliverables Tracking Report Page 7 of 8 Actual Deliverables Tracking Report will be provided to the Provider in Excel format by GACD Page 8 of 8 V. PERIOD OF PERFORMANCE A. The expiration date of the Agreement is September 30, 2023. The Agreement is effective from the later of: 1) the date signed by both parties or 2) the 24 month period preceding the expiration date. VI. RESOURCES REQUIRED A. RICHMOND COUNTY and GACD requirements are outlined in the following tables Table A.1 GACD AND RICHMOND COUNTY COST SHARE AGENCY FY22 TOTAL COST FY23 TOTAL COST TOTAL COST RICHMOND COUNTY $18,720.00 $18,720.00 $37,440.00 GACD $18,720.00 $18,720.00 $37,440.00 Table A.2 2 YEAR BUDGET SUMMARY Category GACD Funds RICHMOND COUNTY Funds Total Conservation Program Practice Development, Review and Certification (Administrative, Technical, Easement Development, and CNMP Development) $37,440.00 $37,440.00 $74,880.00 B. GACD costs share for this agreement is fixed at $37,440.00 __________________________________ _______________________ ____________ Name/Title of Authorized GACD Rep Signature Date __________________________________ _______________________ ____________ Name /Title of Authorized Provider Rep Signature Date Commission Meeting Agenda 11/16/2021 2:00 PM 2021 - Engineering Dump Truck - Bid #21-219 Department:Central Services Department - Fleet Management Department:Central Services Department - Fleet Management Caption:Motion to approve the purchase of one 2022 International HV607 Dump Truck at a total cost of $121,999.00 from Rush Truck Center of Augusta, GA (Bid #21-219) for the Engineering Department- Maintenance Division. (Approved by Administrative Services Committee November 9, 2021) Background:The Engineering Department-Maintenance Division is requesting the replacement of asset 207074, a 2008 International 4700, with 123,423 miles. After the asset experienced a mechanical loss that would require a complete engine replacement, estimated at $36,915.00, the asset was recommended for disposal and sold on GovDeals.com in July 2020 . This was prior to the revised Fleet Management Policy being approved by the Augusta Commission. The Engineering Department-Maintenance Division has lost several dump trucks since consolidation and, until recently, funds have not been available for replacement. Analysis:The Procurement Department published a competitive bid using the Demand Star application for a Dump Truck, 60K GVWR (Bid #21-219). Invitations to bid were sent to 15 vendors to include five local vendors and received a total of three responses. The response from Vanguard Truck Center was deemed invalid as it was submitted past the deadline. Rush Truck Center offered the lowest cost and provided all the necessary specifications for the requested equipment. Bid 21- 219: Dump Truck, 60K GVWR: 2022 International HV607 – Rush Truck Center: $121,999.00 (Augusta, GA) 2023 Peterbilt 548 – Peterbilt of Augusta: $129,497.00 (Augusta, GA) Financial Impact:One (1) asset at $121,999.00 using Capital Outlay Fund account; 272-01-6440/54-22210 Cover Memo Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Motion to approve the purchase of one 2022 International HV607 Dump Truck at a total cost of $121,999.00 from Rush Truck Center of Augusta, GA (Bid #21-219) for the Engineering Department-Maintenance Division Funds are Available in the Following Accounts: General Fund Capital Outlay account: 272-01-6440/5422210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo 21-219 Year: 2022 2023 Make: International Peterbilt Model: HV607 548 DELIVERY:Jan-Apr 2022 Jun-22 Base Price including Chassis, Body and all basic options $121,999.00 $129,497.00 TOTALS:$121,999.00 $129,497.00 Rush Truck Center Peterbilt of Augusta FOR ALL DEPARTMENTS-DUMP TRUCK, TANDEM WHEEL 60K GVWR BID OPENING 8/2/21 @ 11:00 Invitation to Bid Sealed bids will be received at this office until Monday, August 2, 2021 @ 11:00 a.m. via ZOOM Meeting ID: 939 9353 0456 Passcode: 573824 for furnishing for: Bid Item #21-219 2022/2023 Dump Truck 60K GVWR– Central Services Department – Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department (706-821-2422). All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, July 16, 2021 @ 5:00 P.M. No bid will be accepted by fax or email, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax or email, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle June 24, 2021 and July 1, 8, 15, 2021 Metro Courier June 24, 2021 {o 9@ D0rs cronurpnocunrrrilTRr0tSIRy ffiffiA*. State Purchasing Bid Posting System Close Window The following is a list of vendors contacted about bid number: 21'219 COUNT 26 1 1 2 ETHNIC GROUP African American Asian American Native American Hispanic/Latino Pacificlsland/American 2 Non MinoritY 176 Not Classified 0 Total Number of Vendors 208 TotalNumber of Contacts 397 2021-06-24 COOPER, NICK YANCEY BROS CO 2021-06-24 rob-shiver@YanceYbros.com ROBSHIVER, ROBSHIVER YANCEY BROS CO 2021-06-24 robi n-lockard@Ya nceYbros.com YBC, YBC YANCEY BROS CO 2021-06-24 ryan-swertfager@YanceYbros.com Swertfager, RYan YANCEY BROS CO 2021-06-24 susan-a rmstrong@yanceybros.com SARMSTRONG, SARMSTRONG 307101255 YANCEY TRUCK CENTER 2021-06-24 RAY_ADAM S @ MAYSTR U C KS. C O M ADAMS, RAY N NOM 121176782 YANCEY TRUCK CENTER 2021-06-24 ray-adams@YanceYtru ck.com ADAMS. RAY N NOM 472788464 Zs AllAmerican Hauling 2021-06-24 zamericanhauling@gmail.com Slatten, Dwight Y AFA 305449975 heavyguiP- 2021-06-24 hvandeford@Yahoo.com vandeford, hugh N NOM 253251853 ggletrees hauling 2021-06-24 ogletreeshawn@Yahoo.com Ogletree, Shawn N NOM 214787398 slepjen's-reSna&al service 2021-06-24 stephen.hills@Ymail'com Hills, stephen Y AFA RUSH TRUCK CENTER 2925 GUN CLUB ROAD AUGUSTA, GA 30907 MATHEWS MOTORS 1351 GORDON HWY, AUGUSTA, GA 30901 DIVERSIFIED FABRICATORS, INC 1325 HIGHWAY 41 BYPASS S. GRIFFIN, GA. 30224 MCH KENWORTH 4318 BELAIR FRONTAGE ROAD AUGUSTA, GA 30909 TRANSPORT EQUIPMENT CO 3416 SYLVESTER ROAD ALBANY, GA 31705 FREIGHTLINER OF AUGUSTA 2930 RIVERWEST DRIVE AUGUSTA, GA 30907 COMMERCIAL TRUCK AND VAN 4800 BUFORD HIGHWAY NORCROSS, GA 30071 HERLONG FORD 775 AUGUSTA ROAD EDGEFIELD, SC 29824 WARREN TRUCK AND TRAILER INC 900 38TH STREET NORTH BIRMINGHAM, AL 35222 K & K MANUFACTURING INC 70 PIKE INDUSTRIAL WAY MILNER, GA 30257 FONTAINE TRUCK EQUIPMENT CO 9827 MOUNT HOLLY ROAD CHARLOTTE, NC 28214 BILLY HOWELL FORD 1805 ATLANTA HIGHWAY CUMMING, GA 30040 THOMAS TRUCKS AND EQUIPMENT 1466 GA HIGHWAY 133 SOUTH MOULTRIE, GA 31788 BLUE RIDGE MANUFACTURING 87 TOM BOYD ROAD BLUE RIDGE, GA 30513 MILTON RUBEN CHEVROLET 3514 WASHINGTON RD AUGUSTA GA 30907 GILBERT TRUCK CENTER 2822 JEFFERSONVILLE ROAD MACON, GA 31217 FAIRWAY FORD 4333 WASHINGTON ROAD EVANS, GA 30809 SAMSON AND ASSOCIATES 197 SCRUGGS TRAIL GAFFNEY, SC 29341 W & W BODY BUILDERS 2620 SHOP ROAD COLUMBIA, SC 29209 SATCHER MOTOR COMPANY 1850 JEFFERSON DAVIS HIGHWAY GRANITEVILLE, SC 29829 CHEROKEE TRUCK EQUIPMENT 550 DISCOVERY PLACE MABLETON, GA 30126 INGRAM TRUCK BODY PO BOX 306 1079 OLD CANTON ROAD BALL GROUND, GA 30107 CONYERS TRUCK BODIES 1200 MADISON INDUSTRUIAL BLVD MADISON, GA 30650 PARK BUILT BODY COMPANY 2661 U.S. HWY 82W SYLVESTER, GA 31791 B & B FORD 1105 DUNBARTON BLVD BARNWELL, SC 29812 THOMSON DODGE 2158 WASHINGTON ROAD THOMSON, GA 30824 ALLAN VIGIL FORD 6790 MOUNT ZION BLVD MORROW, GA 30260 BID ITEM# 21-219 2022/2023 DUMP TRUCK 60K GVWR-FOR CENTRAL SERVICE DEPARTMENT FLEET MAINTENANCE BID DUE: MON 8/2/2021 @ 11:00 A.M. BID ITEM# 21-219 2022/2023 DUMP TRUCK 60K GVWR FOR CENTRAL SVC FLEET MAINTENANCE BID MAILED: THUR 6/24/21 1 of 2 Nichols Fleet Equipment ATTN: DAVID NICHOLS 2401 East 31st Street Chattanooga, TN. 37407 CHEROKEE TRUCK EQUIPMENT 550 DISCOVERY PLACE MABLETON, GA 30126 SATCHER MOTOR COMPANY 1850 JEFFERSON DAVIS HWY GRANITEVILLE, SC 29829 TRANSPORT EQUIPMENT CO. 3416 SYLVESTER ROAD ALBANY, GA 31705 WADE FORD 3860 S. COBB DRIVE SE SMYRNA, GA 30080 CAROLINA INTERNATION TRUCKS 1619 BLUFF ROAD COLUMBIA, SC 29201 GILBERT TRUCK CENTER 2822 JEFFERSONVILLE ROAD MACON, GA 31217 K & K MANUFACTURING INC 70 PIKE INDUSTRIAL WAY MILNER, GA 30257 CSRA FLEETCARE DBA MATTHEWS MOTORS 1351 GORDON HIGHWAY AUGUSTA, GA 30901 NEXTRAN TRUCK CENTER 2855 BROADWAY MACON, GA 31206 TAKIYAH DOUSE RON CROWDEN PHYLLIS JOHNSON BID ITEM# 21-219 2022/2023 DUMP TRUCK 60K GVWR-FOR CENTRAL SERVICE DEPARTMENT FLEET MAINTENANCE BID DUE: MON 8/2/2021 @ 11:00 A.M. BID ITEM# 21-219 2022/2023 DUMP TRUCK 60K GVWR FOR CENTRAL SVC FLEET MAINTENANCE BID MAILED: THUR 6/24/21 2 of 2 Commission Meeting Agenda 11/16/2021 2:00 PM 2021 - Recreation Compact Tractor - Bid #21-231 Department:Central Services Department - Fleet Management Department:Central Services Department - Fleet Management Caption:Motion to approve the purchase of one 2021 John Deere 4044M Compact Utility Tractor at a total cost of $30,900.00 from Blanchard Equipment of Augusta, GA (Bid 21-231) for the Parks and Recreation Department. (Approved by Administrative Services Committee November 9, 2021) Background:The Parks and Recreation Department is requesting to purchase the replacement of asset 995172, a 2000 John Deere 4200, with 4,479 hours of use. After the asset experienced transmission issues that would require a rebuild, estimated over $13,000, the asset qualified for disposal and sold on GovDeals.com in September 2020. The original purchase price of the tractor in June 2000 was $13,000. The requested replacement asset will assist in supporting the department’s service operations. Analysis:The Procurement Department published a competitive bid using the Demand Star application for a Compact Utility Tractor. Invitations to bid were sent to 39 vendors to include five (5) local vendors and received a total of three (3) responses. Blanchard Equipment of Augusta, GA offered the lowest cost and provided all the necessary specifications for the requested equipment. Bid 21-231: Compact Utility Tractor: 2021 John Deere 4044M – Blanchard Equipment: $30,900.00 (Augusta, GA) 2021 Massey Ferguson – Atlantic and Southern Equipment: $33,000.00 (Lake City, GA) 2021 Kubota L4060HST – J & B Tractor: $33,166.00 (Augusta, GA) Financial Impact:One asset at $30,900.00 using Capital Outlay Fund account; 272-01-6440/54-21110 Alternatives:(1) Approve the request; (2) Do not approve the request Cover Memo Recommendation:Motion to approve the purchase of one 2021 John Deere 4044M Compact Utility Tractor at a total cost of $30,900.00 from Blanchard Equipment of Augusta, GA (Bid 21-231) for the Parks and Recreation Department. Funds are Available in the Following Accounts: Capital Outlay: (272-01-6440/54.21110) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo 21-231 Year: 2021 2021 Make: John Deere Massey Ferguson Model: 4044M 2850E DELIVERY:60 Days 90 Days Base Price including all basic options $30,900.00 $33,000.00 TOTALS:$30,900.00 $33,000.00 Blanchard Equipment Atlantic & Southern Equipment FOR ALL DEPARTMENTS-COMPACT UTILITY TRACTOR- BID OPENING 9/7/21 @ 11:00 Invitation to Bid Sealed bids will be received at this office until Tuesday, September 7, 2021 @ 11:00 a.m. via ZOOM Meeting ID: 825 6719 2257; Passcode: 076564 for furnishing for: Bid Item #21-231 2021/2022 Compact Utility Tractor for Augusta, GA – Central Services Department – Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department (706- 821-2422). All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August 20, 2021 @ 5:00 P.M. No bid will be accepted by fax or email, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax or email, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 29, 2021 and August 5, 12, 19, 2021 Metro Courier July 29, 2021 ADAMS EQUIPMENT CO. INC. 1431 LANIER ROAD WHITE PLAINS, GA 30678 BLANCHARD EQUIPMENT CO. 138 HIGHWAY 80 WEST WAYNESBORO, GA 30830 ALAMO INDUSTRIAL P. O. BOX 549 SEQUIN, TX 78156 BURKE TRUCK & TRACTOR COMPANY P. O. BOX 478 706 WEST 6TH STREET WAYNESBORO, GA 30830 J & B TRACTOR COMPANY ATTN: SAM JENKINS 3585 MIKE PADGETT HIGHWAY AUGUSTA, GA 30906 INTERSTATE EQUIPMENT CO. ATTN: PAUL MCCORKLE PO BOX 1198 143 NORTH SEYMOUR DRIVE THOMSON, GA 30824 FLINT CONSTRUCTION & FORESTRY DIV PHILLIP MURPHEY 1900 WILLIAM FEW PARKWAY GROVETOWN, GA 30813 OUTDOOR EQUIPMENT COMPANY ATTN: STEVE DYE 3357 PEACH ORCHARD ROAD AUGUSTA, GA 30906 GREENVILLE TURF & TRACTOR CO. ATTN: MARK HENDRICKS 701 SANDY SPRINGS ROAD PIEDMONT, SC 29673 BLANCHARD EQUIPMENT CO. INC 4266 BELAIR FRONTAGE ROAD AUGUSTA, GA 30909 TRACTOR SUPPLY COMPANY 270 BOBBY JONES EXPY SUITE 190 AUGUSTA, GA 30907 RITCHIE TRACTOR 6725 ASHEVILLE HIGHWAY KNOXVILLE, TN 37924 HARTLEY ENTERPRISES, LLC 17 OLD INDIAN TRAIL MONETTA, SC 29105 MIDWEST TRACTOR SALES, INC ATTN: DEWAYNE HART 27065 CRYSTAL LAKE ROAD JERSEYVILLE, IL 62052 ADAMS TRACTOR OF SPOKANE 1602 EAST TRENT SPOKANE, WA 99202 BURKHARD’S TRACTOR, TRAILERS, & EQUIPMENT 4180 S. UNIVERSITY DRIVE DAVIE, FL 33328 YANCEY RENTALS 4165 MIKE PADGETT HWY AUGUSTA, GA 30906 AG-PRO COMPANY 1377 DOGWOOD DRIVE SW CONYERS, GA 30012 BORDER EQUIPMENT 2804 WYLDS RD AUGUSTA, GA 30909 LOW COUNTRY MACHINERY ATTN: Mr. Marty Ward 1008 E. Highway 80 POOLER, GA 31322 YANCEY BROS/CATERPILLAR 4165 MIKE PADGETT HWY AUGUSTA, GA 30906 TEC-TRACTOR EQUIPMENT COMPANY 3809 MIKE PADGETT HWY AUGUSTA, GA 30906 ASC CONSTRUCTION EQUIP 2303 AIRPORT BOULEVARD CAYCE, SC 29033 HERTZ EQUIPMENT RENTAL 2017 RAWLEY ROAD AUGUSTA, GA 30906 TAKIYAH DOUSE CENTRAL SERVICES DEPT.-ADM RON CROWDEN CENTRAL SERVICES DEPT-FLEET MAINT PHYLLS JOHNSON COMPLIANCE BID ITEM #21-231 2021/2022 COMPACT UTILITY TRACTOR CENTRAL SERVICES DEPT FOR FLEET MAINTENANCE DIVISION BID DUE: TUE 9/7/21 @ 11 a.m. BID ITEM #21-231 2021/2022 COMPACT UTILITY TRACTOR CENTRAL SERVICES DEPT FOR FLEET MAINTENANCE DIVISION BID MAILED: THUR 7/29/21 1 OF 2 WADE TRACTOR & EQUIPMENT CO. 1218 ENTERPRISE WAY GRIFFIN, GA 30224 MASON TRACTOR &EQUIP. CO. 1050 APPALACHIAN HIGHWAY BLUE RIDGE, GA 30513 DITCH WITCH OF GEORGIA 5430 HIGHWAY 85 FOREST PARK, GA 30297 UNITED RENTAL 2425 MIKE PADGETT HWY AUGUSTA, GA 30906 U. S. EQUIPMENT, INC 4318 WHEELER ROAD MARTINEZ, GA 30907 DITCH WITCH OF GEORGIA 5430 HIGHWAY 85 FOREST PARK, GA 30297 FLINT EQUIPMENT CO. 1900 WILLIAM FEW PKWY GROVETOWN, GA 30813 NEFF EQUIPMENT COMPANY 2325 TUBMAN HOME ROAD AUGUSTA, GA 30906 ATTN: DALE RICHBOURG GROVE RIVER 902 LONGWOOD RICHMOND HILL, GA 31324 RENTAL SERVICE CORP 3521 MIKE PADGETT HWY AUGUSTA,GA 30901 SUNBELT EQUIPMENT CO. 2530 PEACH ORCHARD ROAD AUGUSTA, GA 30906 TRACTOR & EQUIPMENT COMPANY 3809 OLD SAVANNAH ROAD AUGUSTA, GA 30809 H & E EQUIPMENT SERVICES 4425 BLUFF ROAD COLUMBIA, SC 29209 GJ & L 2804 Wylds Rd Augusta, GA 30909 J & B Tractor Co. 3585 Mike Padgett Highway, Augusta, GA 30906 BID ITEM #21-231 2021/2022 COMPACT UTILITY TRACTOR CENTRAL SERVICES DEPT FOR FLEET MAINTENANCE DIVISION BID DUE: TUE 9/7/21 @ 11 a.m. BID ITEM #21-231 2021/2022 COMPACT UTILITY TRACTOR CENTRAL SERVICES DEPT FOR FLEET MAINTENANCE DIVISION BID MAILED: THUR 7/29/21 2 OF 2 G. ;k 0r0*0rrp*oc.,*r*rr{rnffi''T*y ffiHlli*1i,,.. State Purchasing Bid Posting System Close Window The following is a list of vendors contacted about bid number: 21-231 FEIN Company Name Date Sent EmailAddress Name MINORITY ETHN!C 621522526 02MtD- SOUTHEQUIPMENT.INC. RWALLE N@M I DSOUTH EQU I PM E NT. COM WALLEN, ROGER N NOM 2021-07-29 465352530 A & H SALES 2021-07-29 davidmoon59@icloud.com MOON, DAVID N NOM 201007007 A. Georqia Cutter lnc. 2021-07-29 gacutter@windstream. net Mattem, Joe N NOM 202248371 MA GENERiAL CONTRACTORS LLC 2021-07-29 willla@attglobal.net WILLLA, WILLLA N NOM 581593963 ADAMS EQUIPMENT COMPANY 2021-07-29 sconger@adamseq uipmentco.com AEC, AEC Y NAA 581052983 ADAMS TRANSFER & STORAGE CO INC 2021-07-29 J im my.A@TheAdamsCompan ies.com Adams, Jimmy N NOM 271938724 ADVANCED MATERIAL HANDLING LLC 2021-07-29 cand rews@advanced mh.com Andrews, Clint N NOM 800104064 AFRIQUE TRAVEL SERVICES 2021-07-29 afriq uetravel@yahoo.com OGUNYALE, OLA Y AFA 800879222 AG-PRO LLC 2021-07-29 dmoon@agprocompan ies.com DAVIDM3, DAVIDM3 N NOM AG-PRO LLC 2021-07-29 hmetcalf@agproco.com AGPROBDGE 1, AGPROBDGE.I AG-PRO LLC 2021-07-29 jcarlilse@ag proco.com JCARLILSE, JCARLILSE AG-PRO LLC 2021-07-29 jcarl isle@agproco.com JCARLISLE, JCARLISLE AG-PRO LLC 2021-07-29 j gonzalez@agproco.com Gonzalez, Josue AG-PRO LLC 2021-07-29 jmalone@agprocompan ies.com AGPRO, AGPRO 214787398 stephen's mecnanica! service 2021-07-29 stephen.hills@ymail.com Hills, stephen Y AFA 202475086 thomas allen 2021-07-29 tom@kasiinfrared.com allen, thomas N NOM 010777955 usregjsltyconnect 2021-07^29 rfq @ usreg istrycon nect. com usregistry usregistry N NOM ETHNIC GROUP African American Asian American Native American Hispanic/Latino Pacific lsland/American Non Minority Not Classified COUNT 32 5 5 2 1 220 0 Total Number of Vendors 265 Total Number of Contacts 475 PR_bid_email_list Commission Meeting Agenda 11/16/2021 2:00 PM 2021 - Recreation Remote Controlled Slope Mower Department:Central Services Department - Fleet Management Department:Central Services Department - Fleet Management Caption:Motion to approve the purchase of one new Slope Mower, Remote Type for $55,000.00 from Jet-Vac of Sumter, SC for the Recreation Department. (Approved by Administrative Services Committee November 9, 2021) Background:The Recreation Department is requesting to purchase one new remote controlled Tracked Slope Mower, to support its service operations throughout Augusta-Richmond County. This mower type is being requested for use on a variety of extreme slopes that are required to be maintained and in the interest of employee safety concerns. This equipment will allow for safe and efficient landscaping operations when the slopes present a safety hazard to the employee Analysis:This request is to allow the approval for the purchase of this equipment through sole-source channels. The equipment type required is only offered by one nearby area vendor Financial Impact:One (1) – 2021/2022 RC Mower 52” TK-52XP at $55,000.00 each. The total purchase is $55,000.00 for the Recreation Department. The equipment will be need to be purchased using the following fund codes split accordingly: (ACCT# 329-06- 1110/217-05-7912-54.22910 for $25,450 and 272-06-1110- 54.22910 for $29,550). Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of one (1) – 2021/2022 Tracked Slope Mower, Remote Type for the Recreation Department for $55,000.00 from Jet-Vac of Sumter, SC.Cover Memo Funds are Available in the Following Accounts: ACCT# 329-06-1110/217-05-7912-54.22910 for $25,450 and 272-06-1110-54.22910 for $29,550 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo /f ,./ Utem-s,-r"a.ry 4g-u. TO: Geri Sams, Director - Departrnent of Procurement FROM: Maurice McDowell Director - Department of Parks & Recrea f. , ,/t,GTOBGII ,rr@ DATE: SUBJECT: October 14,2021 Sole Source Justification - iet-Vac Ecuiptnenl Company Attach*J rs a $55,000.00 quote for the purchase of a TK 52XP Tracked 52' Rolary Mower. ihe TK-52XP mower operates completety by remote control (no cebies or tethers) anc is the only kn';wn item that will pe"mit parks maintenance staff to safely mow areas on the A.ugusta Riverwatk which has slopes up to 50 degrees. lt is dangerous lor our siaf{ to use riding style mcwers in these areas since the rrsk nf erluipmenf rolhvers resulling in injury or death is significant. A:s{:, atliiclred, i ,:r letter fri:i'n RC trtrc,r+ers dg5rgnai.ifrg Jet-Vac Eq,;ip:rle,:1 Compar:,7 as tho soie scurce provide:'of RC Mon'ers products in the State of Georgia. From: Sent: To: Cc: Subject: Attachments: Sheila Paulk Tuesday, October 26,2021 1 1:35 AM Maurice D. McDowell Geri Sams; Marilyn Newton; DarrellWhite;Anthony Sebek; Doreen Holmes Sole Source - Rotary Mower (Jet-Vac) Equipment. Sole Source - Rotary Mower - Jet-Vac Equipment.pdf Good Morning Director McDowell, Ms. Sams has approved the Sole Source request for the Rotary Mower (Jet-Vac) Equipment. As the purchase exceeds S2Sf, it requires Commission Approval. Please prepare an Agenda ltem. Once approved, please forward the approval letter and a requisition to Procurement for processing. lf you have any questions, please let me know. Shed.a,D. ?ailk, Procurenrcnl Departnrent (706) 8: I -136l Direct or (706) 8l I -181 I l-ax (706) 821-2-198 Print Shop fha,nl- iotv i:r;r Dci,wy B r*i,t^, etyV) iflv|Lv...... Augusta, Georgia - Procureureni l)cparlmertt spaulk@auqustaoa.oov www.auoustaqa.oov t-hise-n:. co..a ;co'...:.' 'crina'?.l'1! l len!e(: or !.c(.''a't,-rei aan"!€- i{yo:t..':noi:ai.-'Dd?d'-'e:see yc'i:i,1oL:!dnol(sjt rate. j. .r.ec:Co.?, ;g-ra3l.?:g;se.',:'yihesen(!. rTe! 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I rlli \t rrll,\it,,il)\ r l ' ,- (ll i'Ilr\ tr! ,'\RI\:i \, ()i( l'i1ilt rrfi..i\t lllL l"rffN[)LU I I N(.1'lr':\ r \rrn h ltr(1j(,!..r.tdu5, rvir' dclur,,, c. '$.j1lgze,! fifnCtiOnOf al,pllBrli'n,.. irjl' lrl(.t' {t',1t \i ,\lr}, 'rtr.,LIl.II) lkr)\l lilt{ struRtl iJ iii(..1!' :. l'\'.i)\tU:lZ,\lllr"' r,'rtur'trrcilr.)t.ti11:JrrrJcr,ril,,ngl,arirl,,r.t.u,,lsrdiz.r' l i(qL.'.r. \.[,'.'t , i irrl \11,)\] \l'PL-/. i l,r l\it i-t' L\l't.\N\ll,], -!\ir ri Jlll. iili):{ oB ilt,, s,., :'|l itcl Ft:QUt.l ir.{.rr.r \l\rDlN q't !'1i lllDt,11 ':;r1fi,q'."1r;.',\i 1r'r r.ltt.r.!. .. rq Lr:.til::i ,,' .f^-i ..f'r,h\ !r,r':r,t&,Vrrl\CrtJt:,,I ltr;,ttltgvt;,ri(:'.,tr:Otij;, !...thc.r,l,:tiic; nr tl! (r'\;,. ( , .rr,..;i. J.;'-:nlr, i ,i .uc'ic-,,,t'r j,;:'ificationhc ru{lurrizcdil5us.'1, S,,'fir I rtlr,;-,r^rrie.' ( lr',,''J' 1. I 'il:, 'l 0,' t, Date: l? '( J. a,l Apnroval Authority:Darc: /Q -AL-el Date: "onn"*t-Nreff ,^ir-es b ^ ntissiort Ail * ()<I Rrv.09/10/12 Jffi*3 l;i,:::t#j * -_--i Sumter, Sc $cJ49'i-4430 Atlanta. GA {Iil-8j7'rI : 0liver Sprirtgs, rN 865-3C4'5919 Crlandc, Ft. 689-i11-S51 5 ESJIffiATE_ Drtv --i- Estl,:rate ,* I ilfiQAzi | 02021.?819 i55,100.c,; q,jj 0tl).0C Al: r: l. r' .r. W::liatrs :92;' plr li aC Augus,'r, 6fi.1i:!l$ I , Ptrone 7 t-7i!+l -i4 Faxl- . W,.h ov:r 4.4 y,. ys of combined experenco, we navs accumulated lield knowledge beyond t'he books We know what wolks, ani: ,,tr.'t ' ':r.,sr.'t i!.to ryc. , e I ..nyou ootheprop€rtfihniques, butalsopassalongvaluabletlpstohelpyou. Weoffer: _ Nar:i.: / Acldres' Aug':sta Partis I Reoreatior De l''art'.ent .L 7 *umpkin Rcad Augusta, GA 3090e * Training and Demonstrations held at our location or youls ' \,llorld-class seryice and repair from our trained technicians. " Tdedand True Products that Sand the tost-of time. Tr,rms ilrri: on recei I - t a)I jlP..- Rep Descriptton ".BUDGET QUO] .,,' *;t ibll Tracxed 51" R;tary Mc"ver ?Jhp K.,",qsaki f;,;',. r:'; Legrees l,4ax Slope ,15,iJ i-P 'li,:':'i' t(it t lrclu : ynti:l : Rrp.:, rfuc.;:ver lfipuple'j, Stort'ge Bra".iiet, 1 Year Warrainty & insl:,l',.:'c] Total sa;es t.:.. calcuiat*cl by AvaTar This 'st' PLEASE VLRIFY SHIP TO ADDRESS . i i 6.tgusta Parks Rect at:r't Delartmunt I Orr.site selice and repair is availabla ' Brtgnsive inventory to fill your needs faster. Classes and semlnars held throughout the year. KP\.,,-" -- i rdist'ipr,,p"int - 'iii,,':.,jJ '--'- Qt, Am't nt 55 00c.3c 55 C00.00T, cca 0.c{ j' cl ate may not inclucle applicable freight charges u !e$s specified Subtotal Total '''.'. ',:i'+ :);; '",. : .: : :. 4t,,.t;r,t: q+., .. '::j":/,:r.-*{.-!) 1:e.,.'4;: .' . . t,'1'.'.':r"J'J,- ,..'. fi,*'I , r, t 1,. :. t"jE. ,1,, T: .i;'",1'., October 11,2021 REr RC llowert - 9ingle Souree T', Wh,:m it May Concern: Thank you for your interest in RC Mowers. Our products are designec tc mow steep stopes ,nd difficutt terrain safety anc efficiertty, sotving age-otd grounds maintenance probterns wrth a high-ttch and i',riovative sotution. Ptease note th.,t.'et-Vac Equipment Company is the sote sour,-c of RC Mowers products in the State of Georgia. Shoutd you have any questions, pte:r,e feel free to reach out to me directty. Sinc ,rety, Jessica Korthals I Sates Operations Manager I fi ailrlirrU',,"..Ci"I1* 480-848-8904 direc: 920-634-2227 otfice 21Li : , t'. t- t9 l!B -Fclzg, ],7TIO LES 33" 78" POWERTRAIN ' Kawasakio FX850V . Air-Cooted ' Heavy-Duty Air Cleaner . 27 Horsepower . 852cc Engine Disptacement . Hydro-Gea r@ Zl-5400 Transaxtes , 13.4 Gatton Fuet Capacity TRAEKS " Rubber Motded over Steet Links ' Steel Cords " 9" Wide [230mm x 72mm x 44mml ' Tread Styte t' PERFORMANEE ' 5.3 MPH Transport Speed " 4.5 MPH Mowing Speed ' 2.2 Acres Per Hour " 50 Degree Stope Ctimb Abitity MOWINC OEEK , Fabricated 7 ga. Steet , 114" Spindte Reinforcement . 0gu;3o Electric Ctutch , 52" Cutting Width . 2.21o 6.5- Cutting Heights WARRANTY " 2 Years or400 Hours Jl-.T 3 F tlt Lu 43.5" I It; l-,:i,"ilt 0ur America n -m ade, re rn ote-o perated stope mowe rs offer a smarter, safer way tc maintain stl €p stopes and extreme [andscapes. Brlnglng technol,ogy to :r.,:r with traditionaI probtems, we create smart mowers that deliver game-changing opportunities * inctuding safer working conditions, more capabitities, better work environments, versatitity, new revenue streams, and the abitity to attract, hire, and retain tatented workers, From: Sent: lo: Subject: Marilyn Newton Monday, October 18,20213:01 PM Anthony Sebek RE: RC Mower Sole Source Letter Utility Ca rt - 27 2-O6-L710-5422970 M owe r - 3 2 9-06- 1 1 1 0 -277 057 9 72 1525,4501,27 2 -06 - 1722 -5 42ILLO ( 2 9, 5 50 ) From: Anthony Sebek <ASebek@augustaga.gov> Sent: Monday, October 78,20211:13 PM To: Marilyn Newton <mnewton@augustaga.Bov> Subject: FW: RC Mower Sole Source Letter (ioorl \llcrttoott \llrilr rrl ( lrtrlrl r orr r eril"r lirrrrlirrg is ar lilalrl,' [irl t lris \rltlit iorrallr. \l1r!r.rrrza ir rr.rltrr.stirrg a 6-Sr.ater s:0K. (.arr r otr llso r r.r'il''. l\rrrrIirrg itrrrl Pror irlr. 'l'ltitttL .r ott Respectfully, Tony gfrnthong dt. 6.f"4 Anthon;'M. Sebek Fleet Operations Specialist 1568 Bro;d Street, Bldg C Augusta, GA 30904 oFFrcE 706-821-2894 -qseb q,!@e!g!sra qgj o v rerlrrr'sIerI ptrrclrasr. itrrrI pror irlc l'llr.<.tlic L t ilit-r (larl rr lrir,Ir I rrrr I he lirrrrl cotlr' plcasr"/ tlrc lirrrrl crlrL,/ grrcssirrg u ill r.osl alrorrl From : Ti mothy Fu |to n <Ilgj :l'9- !lr! slC.AA,sgy> Sent: Monday, October 78,2A2111:30 AM To: Anthony Sebek <.\ ':br(@_1:-u::r s_ulg3.e;1q> Cc : M a ri lyn Newto n <[J], .-: ;:!.!l-4 r_ | qlt \.:;_!,,Q!> Subject: RC Mower Sole Source Letter Good morning Tony, Here is the sole source letter for the RC mower we were looking to purchase along with a cover memo from Director McDowell. Aslmentionedinmycall earlier,wedohaveasourceoffundingandMarilynNewtoncanprovideyouwith that information. Please let me know if there is anything else that you may need. From: Sent: To: Subject: Edeltraud Coleman Wednesday, October 20,2021 .1 1:32 AM Ron Crowden; Anthony Sebek; Marilyn Newton; Kaycee Braswell RE: utility cart How about coding the purchase order with two different funding sources. We do that all the time. Edie From: Ron Crowden <rcrowden@auBustaga'gov> Sent: Wednesday, October 20,202111:24 AM To: Edeltraud Coleman <EColeman@augustaga.gov>; Anthony Sebek <ASebek@augustaga.Sov>; Marilyn Newton <m newton@augustaga.gov>; Kaycee Braswe I I < KBraswell @augusta ga.gov> Subject: RE: utility cart lf the Recreation Department wants to transfer money from the SPLOST Account to Capital Outlay they would have to take it to the Commisson, not Fleet Management. The ball is in the Recreation Court. Ron Crowden Fleet Manager 1568-CBroadStreet Augusta, GA 30904 .jtatrydg_@au!_. .;re g a . g ,)'/ 706-821-2892 From; Edeltraud Coleman <.':iolernan@augustaEa.gov> Sent: Wednesday, October 20,2021,11:05 AM To: Ron Crowden <1glowden@augustaga.qry>; Anthony Sebek <ASebek@ausustaga.aov>; Marilyn Newton <!!-ile^/lg-[-@-a-Uggg3Slgpv>; Kaycee Braswell<KBrasweli(Oatrsustasa-qoJ> Subject: FW: utility cart G reetings, Any updates on the below! From: Edeltraud Coleman Sent: Tuesday, October L9,2O2L 10:48 AM To : R o n C row d e n < rc r-9iy d e1[qgggg?8?., [9-\1 > Cc: Anthony Sebek <A!"6'iSrQ-aUggsl'&F"oJ>; Marilyn Newton <rnner,t'to:rfo,susustaga.qov>; Kaycee Braswell < :(3 . :yyg-Ll 2allCu5=ara.q!.r.> Subject: utility cart Ron, The BTR request from this morning, had to think about first. I can adjust within the fund, but using a SPLOST account with the capital fund is not an option. lf I do that I would increase 272 and that requires commission approval. See below my recommendation: lndicate on requisition: 329061110 I 217 O57 912-5422910 25,450 2720671.70-54229L0 29,550 I can adjust capital and SPLOST individually for the mower, Ecl,' lt t't; t i, : C r.' i t n, n,r, Y rf .', Fi rt t; tr c i r I .'l ir, t l','.' I l;i tt.l t i r.- i! f)1,1, i, t I rtt t: r t t I'lr(.ur,,: i7ti6, t, i -; l0-i Let me know if that would work for you guys. Edie Tl .se-{ra.cof-a jgo:^fide-:'c J,r]€..cna:'Jis:ltendedor..,fcri:einfivi(ua'.ta..?d::you?:1^'ihena,,le..dcresseeycushcl'dnot.sa^l'i1?:3. 'I'ie C y of Aug:ista -cc€ lts no iari :y for , ,e clntent o{ thts e-ma I or for lhe consequences oi any aci;ons raken on lhe lasis of iire information provided. un:tss ..ratirfor:n:,io.j:,utseq::ent'/cc'r"dilwilting.Any,;1gv,/toropin.cnspresentedinthisenalaresolelythoseoftheaL:horanddonotnecess':ilyrelres€nt t'rose of . ;e City of AUgusra. E-ma ' tra.rsmissions cannot be g: aranleeC lo be secure or error-free -3 infol .Tlat on col I j be interceptPd, corrupted, lost, deslroyed, arr,re late or incorr,r:ete, or conta t v iuses The sencer lherefore Cces not acce2t lia:il,ty for a.ry errors or omisslons in lhe content ol this message wh.ch ar.se as a resu : of the e-ma:i transmission. lf ver.I'cetion is required, please request a ha:d copy version. AED:'104 1 f szr Broad {treei , u, Sumtf,r, SC 19151 Narne / Address Augusta Pa*s & Recrcalion D€pa'tnenl C 7 umpkin Road Augusta, GA 30906 ' Tnlning and Dcmon3tr.lloni hcld rt qrr locrtion or your!.r ltUodd.chss scnice rnd npelr fiom ourtnincd technichnr. ' Trled and True Producl8 thrt Sand th. t0st of tlm0.-i;;;;- I D,. ;;;;a ;-laup--'-RFp pGrpi6i Sumter, tt 361a9&430 A[anb GA OGAi7.853! Olhcr Sfinge , Ttl 8&$t0+!900 Odando, FL 689.24+9515 ESTIMATE , Dal(. Esrimate*. 9i13/2021 | Q2021.28t9 ' 73&796-1{lN Fax Wi:h over 414 yerrs ol combincd upericnoo, vr hrra accumutrlcd dea fnowtcOgl Ocyond thr O00115. Wc know w6al woris, rno *hrtd+r'3f.'t huio,:!yGa.] ,vafra'nyOUonthepopertachnhues,bUrlropresahngvalUablr{gslohrlpyou. vleoffu: rlase veruFY sHtp ro ro6nEis - - -l AugJSb Pa*s . Re,;r. ation Deoarhr:nt Afh: Alpu ,Willians ?0?7L 1*r,R.66 AuSush, GA 30-Q00 'On,ritr rdvir,s rnd rprir ls rvrilrbla ' Ertrnrlvr invcntory to frU your neods fastor. ' Clasrc and romlnus hcld trroughorrt tho year.-_-_-_;*-.*KPY_ -. . 1*_"tltirrsPoint .l n.liy"f{_ - i Oty ' A,nounl lolel 55 000.00.55,000.007 '1 I..BUDGET OUOI: T' TK.52XP Tracked 52 Roury i'vioryer 27hp Kawasahi Engirre 5) legrees Max Slcpe , 4500 L P Vi inc-h K:i ' lnclu.: : - yntheti. Rope, Recei.re: lvlounted, StoraEo Bracket, 1 Ysar Wananty & lnstalla:ror Total sales ta;: catculatcd bv AvaTax : This EstlrTlate may not include applicable freight o*i 0.0c 000 Subtotal Total - i5iltO.t,C 1i5,000.00 charges u riless specified Commission Meeting Agenda 11/16/2021 2:00 PM 2021 - Utilities- Camera Van 21-178 Department:Central Services Department - Fleet Management Department:Central Services Department - Fleet Management Caption:Motion to approve the purchase of one (1) 2021/2022 Camera Pipe Inspection Van, at total cost of $211,387.00, from Environmental Products of Georgia, GA (Bid 21-178) for the Utilities Department-Construction & Maintenance Division and retain asset 205219 within the Utilities Department for alternate use. (Approved by Administrative Services Committee November 9, 2021) Background:The Utilities Department-Construction & Maintenance Division is requesting the replacement of asset number 205219, a 2005 Ford E-350 Camera Van, whose outdated equipment has created a hardship on the department’s operation. A camera van is essential in responding to issues of compromised, blocked or broken sewer lines. The van enables them to inspect sewer lines internally by video, laser profiles and other data recording options while being able to view on a large screen and analyze in the van’s operations center. Although the asset does not meet the replacement criteria (utilizing the standard scoring metrics), Fleet recommends purchasing a new asset to address the department need for a camera van and rather than disposing of asset 205219, which is still in usable condition, disposing of the outdated equipment installed in the van so it can continue to be utilized by the department to carry small equipment and construction materials. Please see the attached Replacement Evaluation Form for additional details. The vehicle evaluation and tab sheet is attached for review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for a 2021/2022 Van, Camera Pipe Inspection. Invitations to Bid were sent to seven (7) vendors and received a total of three (3) responses. The bid tab sheet is attached for your review. Bid #21-178: 2021/2022 Van, Camera Pipe Inspection Environmental Products of Georgia = Cover Memo $211,387.00; Jet-Vac Equipment = $169,530.00 (Did not meet bid specs) Cues Inc = $213,680.00 (Did not meet bid specs) Financial Impact:One asset for a total of $211,387.00 using enterprise fund account; 506-04-3410/54.22910. Alternatives:: (1) Approve the request to purchase a new camera van and surplus the current asset (2) Do not approve the request Recommendation:Motion to approve the purchase of one (1) 2021/2022 Camera Pipe Inspection Van, at total cost of $211,387.00, from Environmental Products of Georgia, GA (Bid 21-178) for the Utilities Department-Construction & Maintenance Division and retain asset 205219 within the Utilities Department for alternate use Funds are Available in the Following Accounts: Enterprise fund account; 506-04-3410/54.22910. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo APPENDIX II REPLACEM ENT EVALIJATION FORIIT Asset Informetion Department Name, Dale: 10161202l Org Key: s06-gtI!Q Vehicle Description: For!.E.llQ Camera Van Asset Number 2452P Assigned Use: Spccialty van fitted with equipment (carneras, recorders, etc) used for sewer line maintenance. fhis asset is essential in rcsponding to issues ofcompromised, blocked, or broken sewer lines. Signuure of Director/Elccted Offi cial Frzr& cd Aryro Purchase Date:ta22i05 PurchasePrice: S102,650.00 Cunent Mileage: 48,930 Rcplrcement Critcrir Scorins Miles/Ilours Type Service M&R Cost Reliability Condition Total Score Scorr 5 $2 t,948.30 I WO in'20 and'21 Equipment agc t4 Deteils 48,930 Public Scrvicc Fleet Manager Reoomrnendati<ln : Although rhe assel does nol meet the replacemcrrt criteria (utilizing the slandard scoring metrics) lhe outdated equipment withio thc asset creates a hardship on the department's operation and the necd for a ne\ry arset with updated equipment still exists. The vehiclc does not meet thc rcplacement critcria, mainly due to the low miles of the vehicle This vehicle spcnds significantly more timc idling than driving due to the nature of use; thc van is constantly running at the site where the equipment is being used as the AC must stay on to keep the heat sensitive cquipment running and in good condition. The vchicle is being utilized less due to the outdated equipment; from January 2020 to Juty 2021 the vehicle only drove 27 miles (prcviously averaging over 3,000 miles annually). Fleet recommends purchasing a new asset to address lhe department need for a camera van and ratber thao disposing ofassel205219, which is slill in usable condition, disposing of the outdaed equipment installed in the van so it can continue to be utilized bv the dcpartment to carry small equioment and construction materials. Planned Replacement Year: Funding Source:N/A- N/A Fleet Managers Approval Central Services Direclor Approval Takivah A. Douse Year: 2021 2021 2021/2022 Make: Ford Ford/Envirosight Ford Model: Transit Cues Van Transit T250 Transit Van Wagon XL DELIVERY: 90-120 Days ARO 60 Days (After Chassis delivery)10-20 Weeks ARO Base Price including Chassis, Body and all basic options Did not meet requested bid specs $211,387.00 Did not meet requested bid specs Cues, Inc.Environmental Products of Georgia FOR ALL DEPARTMENTS-VAN, CAMERA PIPE INSPECTION - BID OPENING 6/8/21 @ 11:00 Jet-Vac Equipment Co. $211,387.00TOTAL: 21-178 Invitation to Bid Sealed bids will be received at this office until Tuesday, June 8, 2021 @ 11:00 a.m. via ZOOM Meeting ID: 981 9927 7550 Passcode: 128653 for furnishing for: Bid Item #21-178 2021/2022 Camera Pipe Inspection Van – Central Services Department – Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department (706-821-2422). All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 21, 2021 @ 5:00 P.M. No bid will be accepted by fax or email, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 29, May 6, 13, 20, 2021 Metro Courier April 29, 2021 OFFICIAL VENDORS CUES INC. 3600 RIO VISTA AVE ORLANDO, FL 32805 ENVIRONMENTAL PRODUCTS GROUP 4410 WENDELL DR. SW ATLANTA, GA 30336 Attachment B YES YES E-Verify Number 1374035 312637 SAVE Form YES YES Year 2021 2021 Make FORD ENVIROSIGHT- FORD TRANSIT T250 VAN Model TRANSIT CUES TV INSPECTION VAN ROVVER X Price $213,680.00 $211,387.00 Approximate Delivery Time:90-120 DAYS ARO 60 DAYS (AFTER RECEIPT OF CHASSIS FROM FORD) Exceptions: NOTED NONE 2021/2022 CAMERA PIPE INSPECTION VAN: Total Number Specifications Mailed Out: 7 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 60 Total packages submitted: 3 Total Non-Compliant: 0 Bid Opening Bid Item #21-178 2021/2022 Camera Pipe Inspection Van for Augusta, Georgia- Central Services Department - Fleet Maintenance Division Bid Due: Tuesday June 8, 2021 @ 11:00 a.m. Page 1 of 2 OFFICIAL JET-VAC EQUIPMENT CO. 5746 BROAD ST. SUMTER, SC 29154 YES 804190 YES 2021-2022 FORD TRANSIT VAN WAGON XL $169,530.00 10-20 WEEKS ARO NOTED Bid Item #21-178 2021/2022 Camera Pipe Inspection Van for Augusta, Georgia- Central Services Department Bid Due: Tuesday June 8, 2021 @ 11:00 a.m. Page 2 of 2 Commission Meeting Agenda 11/16/2021 2:00 PM Award Contract for Appleby Library Roof Replacement - Bid 21-203 Department:Central Services - Facilities Department:Central Services - Facilities Caption:Motion to ratify the award of an agreement to replace the roof on Appleby Branch Library, in the amount of $62,306.50, to CGS Waterproofing of Norcross, GA (Bid #21-203) and approve the execution of the ARCPLS MOU in the amount of $31,153.25.(Approved by Administrative Services Committee November 9, 2021) Background:The Appleby Library, located on Walton Way, is a historical structure used by Augusta as a branch library. Augusta is responsible for maintenance and repairs on the structure. The recently completed roof assessment indicated the roof was in need of replacement. The roof replacement was completed August 2021 and CGS, LLC received a Letter of Completion from the Augusta Planning and Development Department September 2021 after final inspections were found to be in compliance with applicable State Minimum Standard Codes. Bid item 21-203 was issued through the Procurement Department. Two responsive bids were received. Analysis:The Board of Regents of the University System of Georgia awarded the Augusta Richmond County Public Library System (ARCPLS) a maintenance and repair grant in the amount of $212,500 to renovate and repair the Appleby Branch Library. Of this amount, $31,153.25 will be used to replace the roof. Augusta is responsible for the remaining 50%. Once Augusta pays for the roof repair, 50% of the total cost will be reimbursed. CGS was the low bidder. The bid amount is reflective of current market conditions and represents a good value for Augusta in preserving this asset. This work is critical to insure the integrity of the building roof in preparation for the additional interior and ADA improvements currently in the procurement process. The fully warranted work incorporates material from GAF, a long standing nationally recognized roofing material manufacturer. Cover Memo Financial Impact:The total cost of the work is $62,306.50 – As a recipient of a maintenance, repair and replacement grant 50% of the funds will be reimbursed by the Board of Regents of the University System of Georgia in the amount of $31,153.25. Alternatives:Ratify the award of an agreement to replace the roof on Appleby Branch Library, in the amount of $62,306.50, to CGS Waterproofing of Norcross, GA (Bid #21-203) and approve the execution of the ARCPLS MOU in the amount of $31,153.25. Recommendation:Ratify the award of an agreement to replace the roof on Appleby Branch Library, in the amount of $62,306.50, to CGS Waterproofing of Norcross, GA (Bid #21-203) and approve the execution of the ARCPLS MOU in the amount of $31,153.25. Funds are Available in the Following Accounts: Funds are available for this project in 272-06-5112 50/50 split with the BOR $31,153.25 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo MEMORANDUM OF UNDERSTANDING by and between Augusta, GA and the Augusta Richmond County Library System 1. Parties. This Memorandum of Understanding (hereinafter referred to as “MOU”) is made and entered into by and between Augusta, Georgia (Augusta), whose address is 535 Telfair Street, Augusta Georgia, 30901, and the Augusta-Richmond County Public Library System (ARCPLS), whose address is 823 Telfair Street, Augusta, Georgia 30901. 2. Purpose. The purpose of this MOU is to establish the terms and conditions under which Capital FY 2020-2021 funds allocated to the ARCPLS for Appleby Branch Library, located at 2260 Walton Way in Augusta, Georgia, will be reimbursed to Augusta through a Major Repair and Renovation (MRR) reimbursement check, in an amount not to exceed $31,153.25. Funding will be allocated to ARCPLS through a MRR FY2020-2021 approved project listing. 3. Term of MOU. This MOU is effective upon the day and date last signed and executed by the duly authorized representatives of the parties to this MOU and the governing bodies of the parties’ respective counties or municipalities and shall remain in full force and effect for a period of 24 months, or upon termination, whichever occurs first. The Term may be renewed by mutual written agreement of the parties on a month-to-month, annual or extended term basis. Each party agrees to make a written request to the other of its desire to extend the Term no less than ninety (90) days prior to the expiration of the Term. 4. Termination. Either party may terminate this MOU for cause. “Cause” shall mean a breach or default of any obligation hereunder in which the breaching party has been properly notified and has not been cured within thirty (30) days after notice of such default (or such additional cure period as the non-defaulting party may authorize). 5. Notices. All notices, requests, or other communications hereunder shall be in writing and either transmitted via overnight courier, hand delivery, or certified or registered mail, postage prepaid and return receipt requested to the parties at the following addresses. Notices will be deemed to have been given when received. TO ARCPLS TO AUGUSTA Augusta-Richmond County Public Library Augusta 823 Telfair Street 535 Telfair Street Augusta, GA 30901 Augusta, GA 30901 Attn: Mashell Fashion, Director Attn: Hardie Davis, Jr., Mayor 6. Responsibilities of Augusta. Augusta will provide funding from SPLOST allocations FY2020-2021, designated for use by ARCPLS, to construct renovations to Appleby Branch Library, located at 2260 Walton Way, Augusta, Georgia. 7. Responsibilities of ARCPLS. ARCPLS will reimburse Augusta the full amount issued to ARCPLS per the approved FY2020-2021 MRR project listing, not to exceed $31,153.25. These funds are to be credited to the SPLOST fund balance available to ARCPLS for library improvements. 8. General Provisions A. Amendments. Either party may request changes to this MOU. Any changes, modifications, revisions or amendments to this MOU which are mutually agreed upon by and between the parties to this MOU shall be incorporated by written instrument, and effective when executed and signed by all parties to this MOU. B. Applicable Law. The construction, interpretation and enforcement of this MOU shall be governed by the laws of the State of Georgia. The Superior Court of Augusta shall have jurisdiction over any action arising out of this MOU and over the parties, and the venue shall be the Augusta, Georgia. C. Entirety of Agreement. This MOU represents the entire and integrated agreement between the parties and supersedes all prior negotiations, representations and agreements, whether written or oral. D. Severability. Should any portion of this MOU be judicially determined to be illegal or unenforceable, the remainder of the MOU shall continue in full force and effect, and either party may renegotiate the terms affected by the severance. 9. Signatures. In witness whereof, the parties to this MOU through their duly authorized representatives have executed this MOU on the days and dates set out below, and certify that they have read, understood, and agreed to the terms and conditions of this MOU as set forth herein. The effective date of this MOU is the date of the signature last affixed to this page. Augusta-Richmond County Public Library System [Name and Title] Date [Name and Title] Date Augusta: Hardie Davis, Jr., Mayor Date ______________________________________________________ Clerk of Commission Date \1 .-t- MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding ("MOU") is by and between the Board of Regepts of theUniversity System of Ceorgia ("BOR") and the Board of Trustees of the AUGUSTA-RICHMONDLIBRARY SYSTEM (the "Trustees"), The BOR and the Trustees shall be jointly referred to as the"parties." BACKGROI'ND The Trustees operate the AUGUSTA-RICHMOND LIBRARY SYSTEM (the..LibraryFacility"). The Library Facility has recently developed a need for certain physical ,"puim to the facility.The Georgia Public Library Service, a unit of the BOR, in conjunction with its support of public librariesin the state of Georgia, is willing to provide funds for part of the repairs. Therefore, in consideration of the promises below and, other good and valuable consideration, thereceipt and sufficiency of which are hereby acknowledged, the parties agree as fiollows: l - Services. The Trustees shall undertake the task of upgrade of the Library Facilities,MISCELLANEOUS REPAIRS (the "Project"). Trustees may utilize third party contractorsfor certain phases of the Project. The BOR shall reimburse the Trustees for expenditures made in performance of the Project up to a total of TWO HLJNDRED fWELVBTHOUSAND FM HUNDRED DOLLARS ($212,500.00) Any reimbursemenrs made bythe BOR to the Trustees under this MOU shall be contingent on the following: (i) Noreimbursement will be made for services provided by third party contractorslnless the Trustees have entered into a written agreement with the third party governing the work that such party is to perform on the Project and a fully executed copy oflhat agre-ement isprovided to the BOR by the Trustees; (ii) all expenditures for which reim6ursement is soughl must be evidenced by written documentation in a form satisfactory to the BOR and suchexpenditures must comply with state-approved procurement procedures; (iii) all reimbursement requests must first be submitted to the library director for itri AUGUSTA-RICHMOND RECIONAL LIBRARY SYSTEM and approved by the Trustees; (iv) the Trustees shall submit all such approved reimbursemenireque.ts to the BoR to the attention of the BOR contact listed in Section 2 below; and (v) the Trustees must contribute aMiNiMUM Of TWO HUNDRED TWELVE THOUSAND FIVE HUNDRED DOLLARS($212,500.00) of Trustees' resources toward the Project. The final reimbursement paymentwill only be paid by the BOR after the Trustees provide the BOR with documentation satisfactory to the BOR evidencing such contribution. Under no circumstances shall the totalof all payments under rhis MoU exceed rwo HLINDRED TwBLvE TI{ousAND FIVEHUNDRED DOLLARS ($212,500.00) tuil upon li{tv-percent (50%d completion o{rhepro.iect AUGUSTA-RICHMOND REGIONAL LIBRARY SYSTEM *itt tub*it o orotr"t"d necessarv, Notices' All notices under this MOU shall be deemed duly given, upon delivery, if deliveredby hand, or three days after posting, if sent by Registered or Certified Mail, to a party heretoat the address set forth below or to such other address as a party may designate by notice pursuant hereto. BOR: Nathan Rall Direclor, Library Planning and Construction Georgia Public Library Service 1800 Century Place, Suite 150 Arlanta, GA 303454304 2. Trustees: Mashell Fashion, Director AUGUSTA-RICHMOND REGIONAL LIBRARY SYSTEM 823 Telfair St Augusta, GA 30901 Term. The tercr of this MOU is from July 1,2019 until June 30,2020. This agreernent may be renewed by mutual written consent of the parties. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to the subject matter; all prior agreements, representations, statements, negotiations and undertakings, ane superseded hereby. Signature Authority. The Trustees agree to furnish documentation acceptable to the BOR indicating that the individual whose signature appears below is properly authorized to sign this Agreement on behalf of the Trustees. Board of Regents of the University System Board of Trustees of the AUGUSTA-RICHMOND REGIONAL LIBRARY SYSTEM of Georgia By: Name: Title: 3. 4. 5. alker Invitation to Bid Sealed bids will be received at this office until Wednesday, June 30, 2021 @ 3:00 p.m. for furnishing – Via ZOOM. Meeting ID: 922 2718 3934; Passcode: 155218 Bid Item #21-203 Appleby Library Roof Replacement – for Augusta, GA – Augusta Central Services Department – Facilities Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706-821-2422). Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $50.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, May 20, 2021. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Pre Bid Conference will be held on Tuesday, June 15, 2021 @ 11:00 a.m. Via Zoom Meeting ID: 974 0156 0387; Passcode: 916423 All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, June 16, 2021 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of ninety (90) days after Bids have been opened, pending the execution of contract with the successful vendor. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Revised: 2/19/2016 Publish: Augusta Chronicle May 20, 27, and June 3, 10, 2021 Metro Courier May 20, 2021 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendum 1 Price Roofing Professionals Inc. 505 CDP Industrial Blvd. Grovetown, GA 30813 Yes 63141 Yes Yes $64,900.00 JB's Roofing and Construction 2927 Stanway Avenue Douglasville, GA 30135 No Non-Compliant No Non-Compliant No Non-Compliant Yes $29,240.45 CGS Waterproofing 6040 Dawson Blvd. Suite F Norcross, GA 30093 Yes 1414547 Yes Yes $62,306.50 Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 236 Georgia Procurement Registry: 29 Pre-Bid Conference Attendees: 13 Total Packages Submitted: 3 Total Noncompliant: 1 Bid Item #21-203 Appleby Library Roof Replacement for Augusta, GA Central Services Department – Facilities Maintenance Due: Wednesday, June 30, 2021 @ 3:00 p.m. Page 1 of 1 Commission Meeting Agenda 11/16/2021 2:00 PM E-Signature Software Update Department:Administrator's Office Department:Administrator's Office Caption:During the February 23, 2021, Administrative Services Committee meeting, the Office of the Administrator was tasked with reviewing, procuring and implementation of an electronic signature software that would make the Augusta, GA government more efficient in signing, delivering, and communicating documents. (Approved by Administrative Services Committee November 9, 2021) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo OFFICE OF THE ADMINISTRATOR Odie Donald, II MBA Administrator Augusta-Richmond County Administrator’s office 535 Telfair Street, Suite 910 Augusta, Georgia 30901 Date: November 3, 2021 To: Mayor Hardie Davis Mayor Pro Tem Bobby Williams Commissioner Jordan Johnson Commissioner Dennis Williams Commissioner Catherine Smith McKnight Commissioner Alvin Mason Commissioner Ben Hasan Commissioner Sean Frantom Commissioner Brandon Garrett Commissioner Francine Scott Commissioner John Clarke From: Odie Donald II, Administrator Subject: E-Signature Software Update Background The following information provides an overview of the benefits of a proposed innovation to the coordination of approvals and contract execution via E-Signature software (ESS). Electronic Signature commonly refers to any electronic process that indicates acceptance of an agreement or record. It can be a symbol, or other method attached to a document to recognize identity and to give consent to it. In response to shocks and stressors such as the COVID-19 pandemic, such electronic records allow for government organizations to continue operations despite service interruptions. During the February 23, 2021, Administrative Services Committee meeting, the Office of the Administrator was tasked with reviewing, procuring and implementation of an electronic signature software that would make the Augusta, GA government more efficient in signing, delivering, and communicating documents. This review allowed potential vendors an opportunity to provide demonstrations of software capabilities. Demonstrations were structured on the capabilities of the software along with fee estimates. Common elements considered in the investigation include: Elements to consider in E-Signature Solutions Software Solution Fees/Pricing o Per-User Cost o Cost Per Module o Customization o Implementation o Training o Annual Support o Hardware NOTE: Based on initial fee proposals, annual cost estimates range would have an annual estimated cost of $50,000. Core Features: Common ESS solutions offer the following components: o 20,000 document allowances o Unlimited document users to create documents o Unlimited Signatories (signing parties) o Validation/verification of digital signature Next Steps The core solution has been fully vetted by IT and Procurement who are positioned to fully implement if the Commission deems the proposal an appropriate and necessary expenditure for the consolidated government. Next steps would include providing direction to the Administrator to procure and enter into an agreement with a chosen qualified vendor to implement electronic signature solutions. Based on the estimated cost, once a vendor is selected, the agreement would come back to the Commission for approval. Commission Meeting Agenda 11/16/2021 2:00 PM HCD_ Laney Walker Bethlehem New Construction Approval Request Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide Laney Walker Bethlehem Revitalization Project funding to contract with LWDC, and Kamath, LLC, (Co-Developer) to develop new construction of two (2) single family units, identified as 20 Nicholas Street, and 22 Nicholas Street, within Laney Walker Bethlehem. (Approved by Administrative Services Committee November 9, 2021) Background:In 2008, the Augusta Commission passed legislation supporting community development in Laney Walker Bethlehem. Since that time, HCD has developed a master plan and development guidelines for the area, set up financial incentive programs for developers and home buyers, selected a team of development partners to focus on catalytic change, and created a marketing strategy to promote the overall effort. This project involves the new construction of two (2) single family units identified as: Address Budget Project Type 20 Nicholas Street $203,746.00 New Construction Augusta, GA 30901 22 Nicholas Street $200,249.00 New Construction Augusta, GA 30901 Analysis:The approval of the contract will allow for development activities on these sites to begin. Financial Impact:HCD utilizes project funds for Laney Walker Bethlehem Revitalization Project. Contract Amount 20 Nicholas Street - $203,746.00 Contract Amount 22 Nicholas Street - $200,249.00 Alternatives:Deny HCD's request. Cover Memo Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide Laney Walker Bethlehem Revitalization Project funding to contract with LWDC, and Kamath, LLC, (Co-Developer) to develop new construction of two (2) single family units, identified as 20 Nicholas Street, and 22 Nicholas Street, within Laney Walker Bethlehem. Funds are Available in the Following Accounts: Laney Walker Bethlehem Project Funds GL Code: 298-07- 7343:5413150 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 1 CONTRACT between AUGUSTA, GEORGIA And LANEY WALKER DEVELOPMENT CORPORATION in the amount of $203,746.00 USD Two Hundred and Three Thousand Seven Hundred and Forty-Six Dollars and 00/100 for Fiscal Year 2021 Providing funding for LANEY WALKER/BETHLEHEM REVITALIZATION PROJECT 20 Nicholas Street THIS AGREEMENT (“Contract”), is made and entered into as of the ___ day of 2021 (“the effective date”) by and between Augusta, Georgia, a political subdivision of the State of Georgia (hereinafter referred to as “Augusta”), acting through the Housing and Community Development Department (hereinafter referred to as “HCD”) - with principal offices at 510 Fenwick Street, Augusta, Georgia 30901, as party of the first part, and LWDC., a developer, organized pursuant to the Laws of the State of Georgia, hereinafter called "LWDC” as party in the second part. WITNESSETH WHEREAS, Augusta is qualified by the U. S. Department of Housing and Urban Development (hereinafter called HUD) as a Participating Jurisdiction, and has received Laney Walker/Bethlehem Bond Financing for the purpose of providing and retaining affordable and market rate housing for eligible families; and WHEREAS, LWDC, a procured developer and contractor with HCD wishes to increase homeownership opportunities and preserve and increase the supply of affordable/market rate housing for eligible families; and WHEREAS, Augusta wishes to enter into a contractual Agreement with LWDC for the administration of eligible affordable and market rate housing development activities utilizing Laney Walker Bond Financing; and WHEREAS, this activity has been determined to be an eligible activity in accordance with 24 CFR 92.504(c)(13) and will meet one or more of the national objectives and criteria outlined in Title 24 Code of Federal Regulations, Part 92 of the Housing and Urban Development regulations; and WHEREAS, LWDC has been selected and approved through a solicitation process for development partners to assist in the redevelopment of Laney Walker and Bethlehem communities; and WHEREAS, LWDC has agreed to provide services funded through this contract free from political activities, religious influences or requirements; and Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 2 WHEREAS, LWDC has requested, and Augusta has approved a total of $203,746.00 in funding to perform eligible activities as described in Article I; below: NOW, THEREFORE, the parties of this Agreement for the consideration set forth below, do here and now agree to the following terms and conditions: ARTICLE I. SCOPE OF SERVICES A. Scope of Services Project Description: LWDC agrees to utilize approved Laney Walker/Bethlehem Bond financing funds to support project related costs associated with the Laney Walker/Bethlehem Redevelopment Project. KAMATH, LLC agrees to match Laney Walker/Bethlehem Bond funds 50% of total construction cost in the form of reimbursement. Under this Agreement: KAMATH, LLC will perform as co-developer with LWDC, a procured developer with Laney Walker/Bethlehem. LWDC will perform new construction for one (1) single family detached home identified as property number 20 Nicholas Street. LWDC will perform all required construction management and project oversight; in accordance with all laws, ordinances, and regulations of Augusta. LWDC will perform all functions required to ensure delivery of a final product meeting all requirements as set forth by said Agreement to include: • Materials list to include brand name and/or model number of materials as specified or agreed to adjustments to specifications including but not limited to: appliances, windows, HVAC, fixtures and First Quality lumber. LWDC is to provide a finish schedule with the specifications, brands and model numbers for all interior finishes 90 days from completion for agreement by HCD. Actual material invoices may be requested to verify charges. B. Use of Funds: Laney Walker/Bethlehem Bond funds shall be used by LWDC for the purposes and objectives as stated in Article I, Scope of Services, of this Agreement. The use of funding for any other purpose(s) is not permitted. The following summarizes the proposed uses of funds under this Agreement based on total material and labor cost of $199,746.00 1. Profit An amount not to exceed percent (50%) of the construction cost as outlined and approved in Article I. Scope of Services, Section B. Use of Funds and on the Work Write-Up, shall be paid to LWDC for costs identified as necessary operating time and expenses in addition to the profit accrued in the development of one single family detached home identified as 20 Nicholas Street. The design and specifications of the property shall be approved by HCD prior to construction (see Appendix). HCD will have the latitude to pay O&P directly to the procured developer/contractor on a pay for performance basis or upon the sale of the single family detached home identified as 20 Nicholas Street. Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 3 2. Developer’s Fee $4,000.00 3. Developer’s Fee Disbursements Developer’s Fee shall be dispensed when construction is 100% completed and certificate of occupancy is received. Co-Developer’s Fee is dispensed upon sale of the home and should not exceed sixteen percent (16%). C. Program Location and Specific Goals to be Achieved LWDC shall conduct project development activities and related services in its project area Laney Walker/Bethlehem that incorporates the following boundaries: Fifteenth Street, R.A. Dent, Wrightsboro Road, Twiggs Street, MLK Boulevard and Walton Way. D. Project Eligibility Determination It has been determined that the use of Laney Walker/Bethlehem Bond Financing funds by LWDC will be in compliance with legislation supporting community development in Laney Walker/Bethlehem as authorized under the Urban Redevelopment Authority which acts in behalf of the Augusta Commission to provide oversight of the operation of the Laney Walker/Bethlehem Redevelopment Project. Notwithstanding any other provisions of this contract, LWDC shall provide activities and services as described in the description of the project, including use of funds, its goals and objectives, tasks to be performed and a detailed schedule for completing the tasks for this project as provided in Exhibit A of this contract. ARTICLE II. BUDGET AND METHOD OF PAYMENT LWDC will carry out and oversee the implementation of the project as set forth in this Agreement and agrees to perform the required services under the general coordination of HCD. In addition, and upon approval by Augusta, LWDC may engage the services of outside professional services consultants and contractors to help carry out the program and projects. A. Augusta shall designate and make funds available in the following manner: 1. Augusta agrees to pay LWDC, a maximum of $199,746.00 under this Agreement for project expenses incurred as outlined in ARTICLE I, Scope of Services, subject to LWDC’s compliance with all terms and conditions of this Agreement and the procedures for documenting expenses and activities as set forth in said Agreement; 2. The method of payment for construction costs, including only materials and labor as outlined and approved on the Work Write-Up, not to exceed the aforementioned contracted amount of S203,746.00 and shall be on a pay for performance basis provided LWDC and HCD determine the progress is satisfactory. LWDC shall utilize the AIA Form provided by HCD (see Appendix). For invoicing, LWDC will include documentation showing proof of completion of work in accordance with the amount requested, inspected, and accepted by HCD, lien waivers for vendors and sub-contractors, as specified in the Work Write-Up found in Exhibit B & E. Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 4 3. When nearing 50%, the co-developer, KAMATH, LLC, should be prepared to pay their 50%: $99,873.00 as agreed to HCD for material and labor only. 4. HCD will monitor the progress of the project and LWDC’s performance on a weekly basis with regards to the production of housing units and the overall effectiveness of project. 5. Upon the completion of this Agreement, any unused or residual funds remaining shall revert to Augusta and shall be due and payable on such date of the termination and shall be paid no later than thirty (30) days thereafter. LWDC and HCD shall share in the cost and proceeds of developing the residence at 20 Nicholas Street as follows: 6. Funds may not be transferred from line item to line item in the project budget without the prior written approval of Augusta Housing and Community Development. 7. This Agreement is based upon the availability of funding under the Laney Walker/Bethlehem Revitalization Project. Should funds no longer be available, it is agreed to by both parties that this contract shall terminate and any LWDC deemed satisfactorily progress made within the contracted construction only amount not to exceed fifty percent (50%) shall be paid to LWDC. 8. HCD will retain ten percent (10%) of an amount within the one hundred percent (100%) of construction costs, including only materials and labor as outlined and approved on the Work Write-Up, after the Certificate of Occupancy has been issued until LWDC and HCD determine that all HCD punch-list items have been satisfied. B. Project Financing The Augusta Housing and Community Development will provide an amount not to exceed the actual construction costs including only materials and labor as outlined and approved on the Work Write-Up to be expended by LWDC for construction costs related to the development of one single family detached home identified as 20 Nicholas Street. Additionally, HCD will provide 100% of all change orders (where applicable) as approved by HCD and LWDC in writing. All funding is being provided as payment for services rendered as per this Agreement. C. Timetable for Completion of Project Activities LWDC shall be permitted to commence with the expenditure of Laney Walker Bethlehem Bond Financing funds as outlined in said Agreement upon procurement of a construction contractor in accordance with its policies and procedures; and approval of a detailed outline of project expenditures anticipated for the completion of the development within 120 days of said home identified as 20 Nicholas Street. Liquidated Damages LWDC agrees to pay as liquidated damages to HCD the sum of two hundred dollars ($200.00) for each consecutive calendar day after the expiration of the Contract Time of Completion Time, except for authorized extensions of time by Augusta. This section is independent of any section within this Agreement concerning the default of LWDC. The parties agree that these provisions for Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 5 liquidated damages are not intended to operate as penalties for breach of Contract. The liquidated damages set forth above are not intended to compensate Augusta for any damages other than inconvenience and loss of use or delay in services. The existence or recovery of such liquidated damages shall not preclude Augusta from recovering other damages in addition to the payments made hereunder which Augusta can document as being attributable to the documented failure of LWDC. In addition to other costs that may be recouped, Augusta may include costs of personnel and assets used to coordinate, inspect, and re-inspect items within this Agreement as well as attorney fees if applicable. Specified excuses LWDC is not responsible for delay in performance caused by hurricanes, tornados, floods, and other severe and unexpected acts of nature. In any such event, the contract price and schedule shall be equitably adjusted. Temporary Suspension or Delay of Performance of Contract To the extent that it does not alter the scope of this Agreement, Augusta may unilaterally order a temporary stopping of the work or delaying of the work to be performed by LWDC under this Agreement. D. Project Budget: Limitations All costs associated with construction, O&P, construction management, and real estate expenses have been outlined in said Agreement as percentage-based costs related to the development of one single family detached home identified as 20 Nicholas Street as part of the Laney Walker/Bethlehem Revitalization Project. HCD will have the latitude to pay such costs directly to the procured construction contractor. LWDC shall be paid a total consideration of no more than $199,746.00 for full performance of the services specified under this Agreement. Any cost above this amount shall be the sole responsibility of HCD. It is also understood by both parties to this contract that the funding provided under this contract for this specific project shall be the only funds provided by Augusta unless otherwise agreed to by Augusta and LWDC. Augusta shall adhere to the budget as outlined in the Work Write-Up (Exhibit B) in the performance of this contract. ARTICLE III. TERM OF CONTRACT The term of this Agreement shall commence on the date when this Agreement is executed by Augusta and LWDC (whichever date is later) and shall end at the completion of all program activities, within the time specified in Article II.C, or in accordance with ARTICLE X: Suspension and Termination. ARTICLE IV. DOCUMENTATION AND PAYMENT A. This is a pay-for-performance contract and in no event shall HCD provide advance funding to LWDC, or any subcontractor hereunder. Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 6 B. LWDC shall not use these funds for any purpose other than the purpose set forth in this Agreement. C. Subject to LWDC’s compliance with the provisions of this Agreement, Augusta agrees to reimburse all budgeted costs allowable under federal, state, and local guidelines. D. All purchases of capital equipment, goods and services shall comply with the procurement procedures of OMB Circular A-110 "Uniform Administrative Requirements for Grant Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations" as well as the procurement policy of Augusta. E. Requests by LWDC for payment shall be accompanied by proper documentation and shall be submitted to HCD, transmitted by a cover memo, for approval no later than thirty (30) calendar days after the last date covered by the request. For purposes of this section, proper documentation includes: Updated Exhibit A- schedule (Gantt Chart), Updated Exhibit B- Work Write-Up, and AIA Form. F. LWDC shall maintain an adequate financial system and internal fiscal controls. G. Unexpended Funds: Unexpended funds shall be retained by Augusta upon written request, Augusta may consider the reallocation of unexpended funds to eligible projects proposed by LWDC. H. The terms of this Agreement supersede any and all provisions of the Georgia Prompt Pay Act. I. Upon the sale of the detached single-family home at 20 Nicholas Street, HCD is to provide LWDC with any outstanding payments on approved invoices and related costs received within ten (10) business days. ARTICLE V. ADMINISTRATIVE REQUIREMENTS Conflict of Interest LWDC agrees to comply with the conflict of interest provisions contained in 24 CFR 85.36, 570.611, OMB Circular A-110 and OMB Circular A-102 as appropriate. This conflict of interest provision applies to any person who is an employee, agent, consultant, officer, or elected official or appointed official of LWDC. No person described above who exercises, may exercise or has exercised any functions or responsibilities with respect to the activities supported under this contract; or who are in a position to participate in a decision- making process or gain inside information with regard to such activities, may obtain any financial interest or benefit from the activities, or have a financial interest in any contract, sub- contract, or agreement with respect to the contract activities, either for themselves or those with whom they have business or family ties, during their tenure or for one year thereafter. For the purpose of this provision, "family ties", as defined in the above cited volume and provisions of the Code of Federal Regulations, include those related as Spouse, Father, Mother, Father-in-law, Mother-in-law, Step-parent, Children, Step-children, Brother, Sister, Brother-in-law, Sister-in-law, Grandparent, Grandchildren of the individual holding any interest in the subject matter of this Agreement. LWDC in the persons of Directors, Officers, Employees, Staff, Volunteers and Associates such as Contractors, Sub-contractors and Consultants shall sign and submit a Conflict of Interest Affidavit. (Affidavit form attached as part in parcel to this Agreement). Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 7 Augusta may, from time to time, request changes to the scope of this Agreement and obligations to be performed hereunder by LWDC. In such instances, LWDC shall consult with HCD/Augusta on any changes that will result in substantive changes to this Agreement. All such changes shall be made via written amendments to this Agreement and shall be approved by the governing bodies of both Augusta and LWDC. Statutes, regulations, guidelines and forms referenced throughout this Agreement are listed in Appendix A and are attached and included as part in parcel to this Agreement. ARTICLE VI. OTHER REQUIREMENTS A. LWDC agrees that it will conduct and administer activities in conformity with Pub. L. 88-352, "Title VI of the Civil Rights Act of 1964", and with Pub. L. 90-284 "Fair Housing Act" and that it will affirmatively further fair housing. One suggested activity is to use the fair housing symbol and language in LWDC publications and/or advertisements. (24 CFR 570.601). B. LWDC agrees that the ownership in the housing assisted units must meet the definition of “homeownership” in §92.2. C. LWDC agrees to comply with 24 CFR Part I, which provides that no person shall be excluded from participation in this project on the grounds of race, color, national origin, or sex; or be subject to discrimination under any program or activity funded in whole or in part with federal funds made available pursuant to the Act. D. No person employed in the work covered by this contract shall be discharged or in any way discriminated against because he or she has filed any complaint or instituted or caused to be instituted any proceeding or has testified or is about to testify in any proceeding under or relating to the labor standards applicable hereunder to his or her employer. (24 CFR 570.603) E. LWDC agrees that in accordance with the National Environmental Policy Act of 1969 and 24 CFR Part 58, it will cooperate with Augusta/HCD in complying with the Act and regulations, and that no activities will be undertaken until notified by Augusta/HCD that the activity is in compliance with the Act and regulations. Prior to beginning any project development activity, an environmental review must be conducted by HCD pursuant to (24 CFR 570.604). F. Consistent with the Flood Disaster Protection Act of 1973 (42 USC 4001-4128), LWDC agrees that funds shall not be expended for acquisition or construction in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards (representing the 100-year floodplain). Exceptions will be made if the community is participating in the National Flood Insurance Program or less than a year has passed since FEMA notification and flood insurance has been obtained in accordance with section 102(a) of the Flood Disaster Protection Act of 1973. G. LWDC agrees to take all reasonable steps to minimize displacement of persons as a result of assisted activities. Any such activities will be conducted in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) and the Housing and Community Development Act of 1974 (24 CFR 570.606). Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 8 H. LWDC agrees to comply with Executive Order 11246 and 12086 and the regulations issued pursuant thereto (41 CFR 60) which provides that no person shall be discriminated against on the basis of race, color, religion, sex, or national origin. LWDC will in all solicitations or advertisements for employees placed state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin or familial status. I. LWDC will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, or familial status. LWDC will take appropriate action to ensure that applicants are employed, and that employees are treated fairly during employment, without regard to their race, color, religion, sex, national origin, or familial status. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or advertising; lay-off or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. LWDC agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by Augusta setting forth the provisions of this nondiscrimination clause. J. In accordance with Section 570.608 of the CDBG Regulations, LWDC agrees to comply with the Lead Based Paint Poisoning Prevention Act pursuant to prohibition against the use of lead- based paint in residential structures and to comply with 24 CFR 570.608 and 24 CFR 35 with regard to notification of the hazards of lead-based paint poisoning and the elimination of lead- based paint hazards. K. LWDC agrees to comply with 24 CFR 570.609 with regards to the direct or indirect use of any contractor during any period of debarment, suspension, or placement in ineligibility status. No contract will be executed until such time that the debarred, suspended, or ineligible contractor has been approved and reinstated by HCD. L. In accordance with 24 CFR part 24, subpart F, LWDC agrees to administer a policy to provide a drug-free workplace that is free from illegal use, possession or distribution of drugs or alcohol by its beneficiaries as required by the Drug Free Workplace Act of 1988. M. Any publicity generated by LWDC for the project funded pursuant to this Agreement, during the term of this Agreement or for one year thereafter, will make reference to the contribution of HCD in making the project possible. The words “Augusta, Georgia Department of Housing and Community Development" will be explicitly stated in any and all pieces of publicity; including but not limited to flyers, press releases, posters, brochures, public service announcements, interviews, and newspaper articles. N. LWDC shall comply with all applicable laws, ordinances and codes of the federal, state, and local governments and shall commit no trespass on any public or private property in performing any of the work embraced by this contract. LWDC agrees to obtain all necessary permits for intended improvements or activities. O. LWDC shall not assign any interest in this contract or transfer any interest in the same without the prior written approval of Augusta. P. LWDC agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by HCD, setting forth the provisions of this nondiscrimination clause. Except as prohibited by law or the March 14, 2007, Court Order in the case Thompson Wrecking, Inc. v. Augusta, Georgia, Civil Action No. 1:07-CV-019 (S.D. Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 9 GA 2007). ANY LANGUAGE THAT VIOLATES THIS COURT ORDER IS VOIDABLE BY THE AUGUSTA GOVERNMENT. LWDC agrees to comply with any federally mandated requirements as to minority and women owned business enterprises. Q. All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia has registered with and is participating in a federal work authorization program. All contractors and subcontractors must provide their E-Verify number and must be in compliance with the electronic verification of work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and shall continue to use the federal authorization program throughout the contract term. All contractors shall further agree that, should it employ or contract with any subcontractor in connection with the physical performance of services pursuant to its contract with Augusta, Georgia, the contractor will secure from such subcontractors each subcontractor’s E-Verify number as evidence of verification of compliance with O.C.G.A §13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to maintain records of such compliance and provide a copy of each such verification to HCD at the time the subcontractors are retained to perform such physical services. R. LWDC agrees that low and moderate income persons reside within Augusta-Richmond County and that contract for work in connection with the project be awarded to eligible businesses which are located in or owned in substantial part by persons residing in Richmond County. (24 CFR 570.697) Utilization of contractors and/or subcontractors outside of the Augusta, Georgia- Richmond County area is not desirable. S. LWDC agrees to comply with the prohibitions against discrimination on the basis of age under the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing regulations at 24 CFR part 146 and the prohibitions against otherwise qualified individuals with handicaps under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and implementing regulations at 24 CFR part 8. For purposes of the emergency shelter grants program, the term dwelling units in 24 CFR Part 8 shall include sleeping accommodations. T. LWDC will not discriminate against any employee or applicant for employment on the basis of religion and will not give preference of persons on the basis of religion. LWDC will not discriminate against any person applying for shelter on the basis of religion. LWDC will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing, and exert no religious influence in the provision of shelter and other eligible activities funded by this grant. U. Indirect costs will only be paid if LWDC has indirect cost allocation plan approved by the Augusta Housing and Community Development prior to the execution of this Contract. V. HCD shall not approve any travel or travel related expenses to LWDC with funds provided under this. Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 10 W. Construction Requirements In the absence of local codes, properties must meet the HUD Section 8 Housing Quality Standards [HQS]. All housing assisted under this Agreement is “new construction” by definition and therefore must meet the local building codes for new housing in Augusta, Georgia, as applicable. LWDC is required by state and local laws, to dispose of all site debris, trash, and rubble from the project be transported to and disposed of at the Augusta, Georgia Solid Waste Landfill in accordance with local and state regulations. The contractor shall provide evidence of proper disposal of, the name and location of the disposal facility, date of disposal and all related fees. Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work site of LWDC or any subcontractor of LWDC or subunit thereof which is pertinent to the performance of any contract awarded or to be awarded by Augusta Housing & Community Development Department. ARTICLE VII. SUSPENSION AND TERMINATION A. In the event LWDC materially fails to comply with any terms of this Agreement, including the timely completion of activities as described in the timetable and/or contained in ARTICLE II.C, Augusta, Georgia may withhold cash payments until LWDC cures any breach of the Agreement. If LWDC fails to cure the breach, Augusta may suspend or terminate the current award of funds. LWDC will not be eligible to receive any other funding. B. Damages sustained as a result of any breach of this Agreement. In addition, to any other remedies it may have at law or equity, HCD may withhold any payments to LWDC for the purposes of offsetting the exact amount of damages once determined. C. In the best interest of the project and to better serve the people in the target areas and fulfill the purposes of the Laney Walker/ Bethlehem Revitalization project, either party may terminate this Agreement upon giving thirty (30) day notice in writing of its intent to terminate, stating its reasons for doing so. In the event Augusta terminates this Agreement, Augusta shall pay LWDC for documented committed eligible costs incurred prior to the date of notice of termination. D. Notwithstanding any termination or suspension of this Agreement, LWDC shall not be relieved of any duties or obligations imposed on it under this Agreement with respect to HCD funds previously disbursed or income derived therefrom. E. To the extent that it does not alter the scope of this Agreement, Augusta, GA may unilaterally order a temporary stopping of the work or delaying of the work to be performed by LWDC under this contract. ARTICLE VIII. NOTICES Whenever either party desires to give notice unto the other, such notice must be in writing, sent by certified United States mail, return receipt requested, addressed to the party for whom it is intended, at the place last specified, and the place for giving of notice shall remain such until it shall have been changed by written notice. Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 11 Augusta will receive all notices at the address indicated below: Office of the Administrator ATTN: Odie Donald, II, Administrator Municipal Building 535 Telfair Street, Suite 910 Augusta, Georgia 30901 With copies to: Augusta Housing and Community Development Department ATTN: Hawthorne Welcher, Jr., Director 510 Fenwick Street Augusta, Georgia 30901 Laney Walker Development Corporation will receive all notices at the address indicated below: Laney Walker Development Corporation ATTN: Edith Peebles 851 Laney Walker Blvd. Augusta, GA 30903 With copies to: Kamath, LLC ATTN: Dr. Kamath, 1756 Broad Street Augusta, GA 30904 ARTICLE IX. INDEMNIFICATION LWDC will at all times hereafter indemnify and hold harmless Augusta, its officers, agents, and employees, against any and all claims, losses, liabilities, or expenditures of any kind, including court costs, attorney fees and expenses, accruing or resulting from any or all suits or damages of any kind resulting from injuries or damages sustained by any person or persons, corporation, or property, by virtue of the performance of this Agreement. By execution of this Agreement, LWDC specifically consents to jurisdiction and venue in the Superior Court of Richmond County, Georgia and waives any right to contest jurisdiction or venue in said Court. Should it become necessary to determine the meaning or otherwise interpret any work, phrase, or provision of this Agreement, or should the terms of this Agreement in any way be the subject of litigation in any court of laws or equity. It is agreed that the laws of the State of Georgia shall exclusively control the same. The parties hereto do agree to bind themselves, their heirs, executors, administrators, trustees, successors, and assigns, all jointly and severally under the terms of this Agreement. ARTICLE X. PRIOR AND FUTURE AGREEMENTS This Document incorporates and includes all prior negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 12 Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements whether oral or written. HCD is not obligated to provide funding of any kind to LWDC beyond the term of this Agreement. LWDC warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by LWDC for the purpose of securing business and that LWDC has not received any non- Augusta fee related to this Agreement without the prior written consent of HCD. For breach or violation of this warranty, HCD shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement prices of consideration the full amount of such commission, percentage, brokerage, or contingent fee. ARTICLE XI. LEGAL PROVISIONS DEEMED INCLUDED Each and every provision of any law or regulations and clause required by law or regulation to be inserted in this Agreement shall be deemed to be inserted herein and this Agreement shall be read and enforced as though it were included herein and if, through mistake or otherwise, any such provision is not inserted or is not correctly inserted, then upon application of either party this Agreement shall forthwith be amended to make such insertion. ARTICLE XII. DISCLAIMER Any and all language in this Agreement pertaining to HUD regulations and/or the utilizations of HOME funding is deemed voidable when utilizing Laney Walker Bond funds in its entirety. However, if there are any federal funds utilized by this project, including Homebuyer Subsidy funds, this Agreement will be enforceable in its entirety. ARTICLE XIII. COUNTERPARTS This Agreement is executed in two (2) counterparts– each of which shall be deemed an original and together shall constitute one and the same Agreement with one counterpart being delivered to each party hereto. ARTICLE XIV. INSURANCE The DEVELOPER/CONTRACTOR shall provide, at all times that this Agreement is in effect, Insurance with limits of not less than: A. Workmen’s Compensation Insurance – in accordance with the laws of the State of Georgia. B. Public Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars for injuries, including those resulting in death to any one person, and in an amount of not less than One Million ($1,000,000) Dollars on account of any one occurrence. C. Property Damage Insurance – in an amount of not less than One Million ($1,000,000) Dollars from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars. D. Valuable Papers Insurance – in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project. Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 13 E. Professional Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000. IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: Approved as to Form by (please initial here): Augusta, GA Law Department Date: ____________________ By: __________________________________ Mayor Hardie Davis, Jr., as its Mayor Date: ____________________ By: _______________________________ Odie Donald, II, as its Administrator Date: _____________________ By: _________________________________ Hawthorne Welcher, Jr., as its Director Date: _____________________ By: ________________________ Lena Bonner, as its Clerk of Commission Affix Seal Here: ATTEST: LWDC ATTEST: KAMATH, LLC By: _________________________ Owner _________________________ Owner Date: _______________________ By: _________________________ Owner Date: _______________________ Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 14 APPENDIX 1 Architectural Plans/Designs Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 15 APPENDIX 2 American Institute of Architects (AIA) Form - Sample Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 16 APPENDIX 3 Statutes: (Available on Request) OMB Circular A-110 - Uniform Administrative Requirements for Grants and Agreement with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations OMB Circular A- 122 - Cost Principles for Non-Profit Organizations OMB Circular A-133 - Audits of Institutions of Higher Education & other Non-Profit Institutions 40 USC 276 Davis-Bacon Act 40 USC 327 Contract Work Hours and Safety Standard Act Uniform Relocation Assistance and Real Property Acquisition Policies Act Lead Based Paint Poisoning Prevention Act 24 CFR 35 – HUD Requirements for Notification, Evaluation and Reduction of Lead-Based Paint Hazards in Housing Receiving Federal Assistance and Federally-Owned Residential Property being sold, Final Rule Augusta, Georgia- Richmond County Procurement Policy Conflict of Interest Affidavit Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 17 APPENDIX 4 CONSTRUCTION REQUIREMENTS 1. All construction projects shall comply with Federal, State, and local codes and ordinances, including, but not limited to, the following: A. All work shall be in compliance with the International Building Code current edition of National Electric Code, International Plumbing and Mechanical Code, and ADA 2010 Guidelines. B. Georgia Energy Code International Energy Conservation Code (IECC-2015). C. Williams-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596. D. Part 1910 – Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of Federal Regulations (Federal Register, Volume 37, Number 202, October 18, 1972). E. Part 1926 - Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code of Federal Regulations (Federal Register, Volume 37, Number 243, December 16, 1972. F. Section 106 of the National Historic Preservation Act (16 U.S.C. 470f'). 2. Project Review. All plans, specifications, work write-ups, projected cost estimates, punch lists or other means of outlining work on a particular project will be submitted in writing to HCD for review and approval prior to bidding. HCD Construction and Rehabilitation Inspectors or HCD’s agent will review these items for compliance with new construction and/or rehabilitation standards and materials use. 3. Rehabilitation Standards. All rehabilitation work will comply with the "Uniform Physical Condition Standards for HUD Housing." Workmanship and material standards will comply with the Antioch Ministries, Inc. -Richmond County Housing & Community Development Department Contractors Manual and Performance Standards. A copy of this manual is provided to every contractor when included on the HCD Approved Contractors List. A copy is enclosed for inclusion. 4. Inspections. All projects will be inspected and approved by an HCD Construction and Rehabilitation Inspector or HCD’s agent prior to release of the funds for that project. Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 18 APPENDIX 5 CONTRACTOR ACKNOWLEDGEMENT Larry L. McCord Design Build, LLC acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioner and approval of the Mayor. Under Georgia law, Larry L. McCord Design Build, LLC is deemed to possess knowledge concerning HCD ability to assume contractual obligations and the consequences of Contractor’s provision of goods or services to HCD under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that Larry L. McCord Design Build, LLC may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Larry L. McCord Design Build, LLC agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if Larry L. McCord Design Build, LLC provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia’s Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Larry L. McCord Design Build, LLC. Larry L. McCord Design Build, LLC assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia (Laney Walker/Bethlehem Revitalization Project), and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized including, without limitation, all remedies at law or equity. This acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue producing contracts. ____________________________________ Name Larry L. McCord Design Build, LLC, Owner Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 19 EXHIBIT A PROJECT SCHEDULE OF COMPLETION LWDC MUST PROVIDE A COMPLETED SCHEDULE OF COMPLETION AS EXHIBIT A- WITH APPROPRIATE PROJECT MILESTONES WITHIN 10 TO 15 DAYS AFTER SIGNING THIS AGREEMENT. THIS SCHEDULE MUST BE PROVIDED IN SUFFICIENT DETAIL TO PERMIT HCD TO MONITOR AND ASSESS PROGRESS IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT. A SAMPLE SCHEDULE IS PROVIDED. Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 20 EXHIBIT B WORK WRITE-UP Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 21 EXHIBIT C PROJECT DEVELOPMENT AND MANAGEMENT PROCEDURES 1. HCD must review and approve all new construction work, project specifications and total development cost for each residential development project before work is commenced and before funds can be released for payment reimbursement. Construction payments will be released to LWDC in accordance with the attached drawdown schedule and budget. 2. HCD will provide the lot on which all new construction efforts will be performed under this Agreement and in connection with the project. 3. With HCD approval, LWDC may use funds under this Agreement for the following purposes: a. To support development costs as outlined in Item 6 below. 4. Completion delays, remedies, and penalties. a. If the Contractor fails to complete the work within the time frame specified in the contract, plus any authorized delays, HCD may: i. Terminate the contractor in accordance with the “Provisions for Augusta Housing and Community Development Department (HCD)” clause of this contract. ii. Assess liquidated damages of Two Hundred Dollars ($200) per working day from the schedule of completion to the date of final acceptance of the project. The total amount of liquidated damages will be deducted from the total contract price, plus any change order amounts. b. The contractor shall not be charged with liquidated damages for any delays in the completion of the work due: i. To any acts of the Federal, State, or City/County Government; including controls or restrictions upon or requisitioning of materials, equipment, tools or labor by reason of war, National Defense, or any other National, State, or City/County emergency. ii. To any acts of the Owner that hinder the progress of the work; iii. To cause not reasonable foreseeable by the parties in this contract at the time the execution of the contract which are beyond the control and without the fault or negligence of the Contractor; including but not restricted to acts of God; acts of the public enemy; acts of another contractor in the performance of some other contract with the owner; fires; floods; epidemics; quarantine restrictions; strikes; freight embargoes; and weather or unusual severity such as hurricanes, tornadoes, cyclones, and other extreme weather conditions; and iv. To any delay of the subcontractor occasioned by any other causes specified in subparagraphs A and B above. Provided, however, that the contractor promptly (within 10 days) notifies HCD and LWDC in writing of the cause of the delay. If the facts show the delay to be properly excusable under the terms of this contract, HCD shall extend the contract time by a period commensurate with the period of authorized delay to the completion of the work as whole; in the form of an amendment to this contract. 5. New Construction Costs and Requirements Augusta Housing & Community Development Department 20 Nicholas Street Contract Page 22 a. LWDC will provide construction management for the project to ensure that construction work is being carried out in accordance with plans, specifications and the project budget. b. LWDC must make sure contractors obtain and post all permits on job site. c. LWDC must collect progress and final lien releases from the contractor, subcontractors, and material suppliers prior to making a payment to a contractor. d. HCD or its agent may continually inspect each house for contract compliance and to determine the percent of completion prior to processing a draw request and releasing payment. HCD may choose not to release payments if the work being performed is not of acceptable quality to HCD and if the house is not being built or rehabilitated in accordance with plans and specifications, or if the project is not on schedule. 6. Permanent Financing and Sales Prices a. The sales price of each home sold in accordance with this Agreement must be based on a formal appraisal. Unless otherwise agreed to by HCD, the sales price of each house shall not exceed the appraised value of the house. b. The purchasers of houses constructed must meet the Augusta, GA requirements. c. Buyers will be required to borrow no less than 80% of the sale prices of the house from a private lending institution unless otherwise agreed to by HCD. THE GENERAL CONTRACTOR AND HIS SUB-CONTRACTORS SHALL BE REQUIRED TO VISIT THE PREMISES TO INSPECT EXISTING CONDITIONS, BECOME FAMILIAR WITH LOCAL CONDITIONS UNDER WHICH THE WORK IS TO BE PERFORMED AND CORRELATE PERSONAL OBSERVATIONS WITH REQUIREMENTS OF THE DRAWINGS. ALL WORK PERFORMED SHALL BE IN STRICT COMPLIANCE WITH COUNTY REGULATIONS AND CODES, O.S.H.A. STANDARDS, THE CODE STANDARDS LISTED, EXECUTED IN ACCORDANCE WITH ACCEPTED INDUSTRY STANDARDS, AND CONFORM TO SPECIFIC REGULATIONS AS MANDATED BY THE OWNER AND THE ARCHITECT. IT SHALL BE THE GENERAL CONTRACTOR'S RESPONSIBILITY TO INSURE THE PROCUREMENT OF ALL REQUIRED AND NECESSARY PERMITS. ALL CONTRACTORS SHALL OBTAIN NECESSARY AND APPLICABLE, CITY/COUNTY PERMITS, INSPECTIONS AND APPROVAL PRIOR TO THE COMMENCEMENT OF ANY WORK AND CERTIFICATE OF OCCUPANCY UPON COMPLETION OF PROJECT. CONTRACTOR SHALL FURNISH COPIES OF PERMITS, INSPECTIONS AND CERTIFICATES TO OWNER UPON REQUEST. CONTRACTOR SHALL BE REQUIRED TO COORDINATE WORK SCHEDULE TO MINIMIZE DISRUPTION OF NORMAL ACTIVITIES AND TO AVOID INTERFERENCE WITH ADJACENT OPERATIONS. THE CONTRACTOR SHALL BE RESPONSIBLE FOR TAKING ADEQUATE PRECAUTIONS TO PROTECT SURROUNDINGS, MATERIALS AND EXISTING FINISHES THROUGHOUT ALL PHASES OF CONSTRUCTION AREAS AND OCCUPIED OR PUBLIC AREAS TO BE MAINTAINED BY CONTRACTOR. DAMAGE TO EXISTING-TO-REMAIN CONSTRUCTION, MATERIALS OR EQUIPMENT TO BE RESTORED TO ORIGINAL CONDITION. CONTRACTOR SHALL BE RESPONSIBLE FOR REMOVAL OF TRASH AND DEBRIS FROM JOB SITE ON A DAILY BASIS. FINAL CLEAN-UP WITHIN SCOPE OF WORK: GENERAL CONTRACTOR SHALL BE RESPONSIBLE FOR THE COORDINATION OF ALL RELATED TRADES AND VENDORS NECESSARY TO THE COMPLETION OF THE JOB ON A TIMELY BASIS. DO NOT SCALE DRAWINGS. USE WRITTEN DIMENSIONS ONLY. SUBMIT TO ARCHITECT ANY DISCREPANCIES FOR CLARIFICATION ALL WORK SHALL BE IN COMPLIANCE WITH THE INTERNATIONAL BUILDING CODE, GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION, CURRENT EDITION OF NATIONAL ELECTRIC CODE, INTERNATIONAL PLUMBING, AND MECHANICAL CODE, RECOGNIZED INDUSTRY STANDARDS, CRAFTSMANSHIP STANDARDS IN THE AREA, ALL MANUFACTURERS RECOMMENDATIONS, AND ALL OTHER APPLICABLE CODES. THE DESIGN PROFESSIONAL DOES NOT GUARANTEE THE PERFORMANCE OF THE PROJECT IN ANY RESPECT OTHER THAN THAT OUR PROFESSIONAL WORK AND JUDGEMENT RENDERED MEET THE STANDARDS OF CARE OF OUR PROFESSION. THE LOCATION OF THE EXISTING UTILITIES AND STRUCTURES SHOWN HEREON ARE APPROXIMATE. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO VERIFY THE EXISTENCE AND ACTUAL LOCATION OF SUCH, WHETHER SHOWN HEREON OR NOT, PRIOR TO ANY EXCAVATION ANY DAMAGES SHALL BE REPAIRED AT THE EXPENSE OF THE CONTRACTOR. THE FLOOR ON BOTH SIDES OF A DOOR SHALL BE LEVEL AND SHALL HAVE THE SAME ELEVATION ON BOTH SIDES OF THE DOOR, FOR A DISTANCE ON EACH SIDE EQUAL TO THE WIDTH OF THE WIDEST SINGLE DOOR. FIRE EXTINGUISHERS SHALL BE LOCATED PER THE REQUIREMENTS OF NFPA 10. THE SIZE SHALL BE A MINIMUM OF 2A-10BC AND SHALL BE INSTALLED AT A MAXIMUM OF 48" A.F.F. TO THE TOP OF THE HANDLE. PROVIDE CONT. SOLID BLOCKING, AS REQUIRED, IN WALLS TO RECEIVE ACCESSORY ITEMS INCLUDING BUT NOT LIMITED TO THE FOLLOWING: HANDRAILS TOILET ROOM ACCESSORIES GRAB BARS FIRE EXTINGUISHER CABINETS & BRACKETS CABINETS AND SHELVES CLEAN WALLS, DOORS, DOOR FRAMES, HANDRAILS, GUARDRAILS, ETC. PER MANUFACTURERS RECOMMENDATIONS PRIOR TO SEALING AND PAINTING. REFER TO THE STRUCTURAL DRAWINGS FOR INFORMATION ON CONSTRUCTION AND CONTROL JOINTS IN CONCRETE SLABS AND CONCRETE AND MASONRY WALLS. SLAB JOINTS ARE SPECIFIED AND LOCATED ON THE STRUCTURAL DRAWINGS. TEMPORARY SIGNS: PROVIDE SIGNS AS REQUIRED TO INFORM PUBLIC AND INDIVIDUALS SEEKING ENTRANCE TO PROJECT. PROVIDE TEMPORARY, DIRECTIONAL SIGNS FOR CONSTRUCTION PERSONNEL AND VISITORS. MAINTAIN AND TOUCHUP SIGNS SO THEY ARE LEGIBLE AT ALL TIMES. APPLICANT OWNER'S REP/ 24 HOUR CONTACT ARCHITECT MECHANICAL ENGINEER STRUCTURAL ENGINEER JOHNSON, LASCHOBER AND ASSOCIATES, P.C. MARK LORAH, P.E. 1296 BROAD STREET AUGUSTA, GEORGIA 30901 PHONE: 706-724-5756 EMAIL: mlorah@thejlagroup.com AUGUSTA HOUSING AND COMMUNITY DEVELOMENT 925 LANEY WALJER BK=LVD. #2, AUGUSTA, GA. 30901 SHANNA CARKHUM 706-821-1797 EMAIL: SCarkhum@augustaga.gov JOHNSON, LASCHOBER AND ASSOCIATES, P.C. CURTIS WILLIAMSON, P.E. 1296 BROAD STREET AUGUSTA, GEORGIA 30901 PHONE: 706-724-5756 EMAIL: cwilliamson@thejlagroup.com JOHNSON, LASCHOBER AND ASSOCIATES, P.C. WATSON LEE DORN lll, AIA. REGISTERED ARCHITECT 1296 BROAD STREET AUGUSTA, GEORGIA 30901 PHONE: 706-724-5756 EMAIL: ldorn@theJLAgroup.com JOHNSON, LASCHOBER AND ASSOCIATES, P.C. WATSON LEE DORN III, AIA, REGISTERED ARCHITECT 1296 BROAD STREET AUGUSTA, GEORGIA 30901 PHONE: 706-724-5756 EMAIL: ldorn@thejlagroup.com CIVIL ENGINEER JOHNSON, LASCHOBER AND ASSOCIATES, P.C. TREVOR WIMBERLY, P.E. 1296 BROAD STREET AUGUSTA, GEORGIA 30901 PHONE: 706-724-5756 EMAIL: twimberly@thejlagroup.com ELECTRICAL ENGINEER JOHNSON, LASCHOBER AND ASSOCIATES, P.C. HOWARD WAYT, P.E. 1296 BROAD STREET AUGUSTA, GEORGIA 30901 PHONE: 706-724-5756 EMAIL: hwayt@thejlagroup.com WALL TYPE TYPICAL DIMENSION INDICATOR DETAIL/PLAN KEY SECTION KEYS DIRECTION OF SECTION INTERIOR ELEVATION KEY REVISION INDICATION REVISION NUMBER AREA REVISED DOOR NUMBER GLASS TYPE DRAWING NAME ENLARGED DETAIL INDICATOR DIRECTION OF SECTION TERMINATION OF SECTION DETAIL LOCATION ON SHEET GRID SHEET IDENTIFIER FOR LOCATION OF DETAIL BUILDING SECTION LOCATION ON SHEET GRID SHEET IDENTIFIER FOR LOCATION OF SECTION WALL SECTION LOCATION ON SHEET GRID SHEET IDENTIFIER FOR LOCATION OF SECTION DETAIL LOCATION ON SHEET GRID SHEET IDENTIFIER FOR LOCATION OF DETAIL COLUMN GRID REFERENCE TERMINATION OF SECTION DRAWING SCALE DRAWING LOCATION ON SHEET GRID A 1 View Name SCALE: 1/8" = 1'-0"A101 A1 A-101 SIM A1 A-101 SIM A1 A-101 SIM A1 A-101 SIM 01_FLOOR 12'-0" 1 201A CENTERLINE 9 1/2" FLOOR ELEVATION ROOM NAME AND AREA A ELEVATION LOCATION ON SHEET GRID SHEET IDENTIFIER FOR LOCATION OF ELEVATION DIRECTION OF ELEVATION A-8011 ROOM NAME 101 150 SF 1i A-201 A1 SHEET IDENTIFIER FOR LOCATION OF DETAIL BUILDING ELEVATION KEY ELEVATION LOCATION ON SHEET GRID SHEET IDENTIFIER FOR LOCATION OF ELEVATION DIRECTION OF ELEVATION A-4011 6" 8' - 0 " 4'-0" GENERAL CONTRACTOR: PROJECT: 3"3" 2' - 4 " 3" 2'- 1 0 " 2' - 4 " 1 1/2" HIGH ARIAL TEXT (BLACK) PROJECT TEXT TO MATCH OWNER/BUILDER PREFERENCE 3" WIDE BORDER AROUND PERIMETER OF SIGN JLA IMAGE w/ BORDER 1 1/2" HIGH ARIAL TEXT (BLACK) CONTRACTOR NAME AND LOGO- STYLE AND COLORS AS REQUIRED 4x4 SUPPORT POST TO EXTEND 2'-0" BELOW GRADE GRADE ARCHITECT/ENGINEER: 1 1/2" HIGH ARIAL TEXT (BLACK) 3" AUGUSTA HOUSING AND COMMUNITY DEVL. 925 LANEY WALKER BLVD. # 2, AUGUSTA, GA. 30901 20 NICHOLAS STREET INDEX OF DRAWINGS PROJECT TEAM PROJECT LOCATION MAPGENERAL NOTES: GRAPHIC SYMBOLS JOBSITE SIGN 20 NICHOLAS ST, AUGUSTA GA. 30901 CODE STANDARDS JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 20 N I C H O L A S S T R E E T 20 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 3066.2101 6/3/2021 9/7/2021 9:20:15 AM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Architectural_Local_20 Nicholas Street_C Walker.rvt 0 LLC WLD G-001 COVER SHEET G-001 COVER SHEET ARCHITECTURAL A-001 ARCHITECTURAL SITE PLAN A-100 FLOOR PLAN A-301 ROOF PLAN/WALL SECTION & DETAILS A-401 EXTERIOR ELEVATIONS A-701 DOOR, WINDOW SCHEDULE, DETAILS, ROOM FINISH SCHEDULE STRUCTURAL S-001 GENERAL NOTES S-101 FOUNDATION & SLAB PLAN AND CONCRETE SECTIONS & DETAILS S-201 SECOND FLOOR AND ROOF FRAMING S-601 WOOD SECTIONS AND DETAILS ELECTRICAL E-101 ELECTRICAL PLAN 2018 EDITION, W/ GEORGIA AMENDMENTS REV DATE BY DESCRIPTION 0 08/30/21 WLD ISSUED FOR PERMIT/ CONSTRUCTION IRC-INTERNATIONAL RESIDENTIAL CODE SEE BELOW FOR ENERGY CODE REQUIREMENTS AMENDMENTS PER AUGUSTA RICHMOND COUNTY PLANNING & DEVELOPMENT DEPARTMENT: CEILING R-VALUE: 38* WOOD FRAME WALL R-VALUE: 13 *CEILINGS w/ ATTIC SPACES. WHERE R-38 WOULD REQUIRED R-38 NSULATION IN THE CEILING, INSTALLING R-30 OVER 100 PERCENT OF THE CEILING AREA REQUIRING INSULATION SHALL BE DEEMED TO SATISFY THE REQUIREMENT FOR R-38 WHEREVER THE FULL HEIGHT OF UNCOMPRESSED R-30 INSULATION EXTENDS COPLETELY OVER THE WALL TOP PLATE AT THE EAVES. THIS REDUCTION SHALL NOT APPLY TO THE U-FACTOR ALTERNATIVE APPRAOCH IN SECTION R402.1.4 AND THE TOTAL UA ALTERNATIVE IN SECTION R402.1.5 X XXXXXXXX X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X XXXXXXXXXX S S S S S BUILDING SET BACK 33 ' - 1 0 " BU I L D I N G D I M . 46 ' - 2 " BU I L D I N G S E T B A C K 20 ' - 0 " BUILD SET BACK 24'-0" 10 0 ' -00 " 76.05' BUILDABLE AREA BUILDABLE AREA LANDSCAPE AREA LANDSCAPE AREA LANDSCAPE AREA LANDSCAPE AREA MA P L E S T R E E T 3 0 ' R / W DRAINAGE SWALE AROUND HOUSE DRAINAGE SWALE AROUND HOUSE Sd1 Sd1 Sd1 Sd1 Sd1 Co Ds4 Ds4 Ds4 Ds4 SILT FENCE SILT FENCE SILT FENCE MA I N S E W E R L I N E BUILDING DIM. 27'-10 1/2" HAVC LOCATION TO BE COORDINATED ON SITE W/ CONTRACTOR 3 TON HAVC SPLIT SYSTEM W/ 1.5 TON PER FLOOR N I C H O L A S S T R E E T 50' R/W 10'-0" 10'-0" 30 ' - 0 " Sd1 EROSION, SEDIMENTATION & POLLUTION CONTROL LEGEND Ds4 CO SEDIMENT BARRIER Sd1-A TYPE "A" SILT FENCE Sd1-B TYPE "B" SILT FENCE Sd1-C TYPE "C" SILT FENCE Sd1-S SANDBAGS Sd1-HB HAYBALES Sd1-Bb BRUSH BARRIER Sd1-M MULCH DISTURED AREA STABIUZATION (WITH SODDING CONSTRUCTION EXIT JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 20 N I C H O L A S S T R E E T 20 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 3066.2101 6/3/2021 8/30/2021 3:17:18 PM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Architectural_Local_20 Nicholas Street_C Walker.rvt 0 LLC WLD A-001 ARCHITECTURAL SITE PLANSCALE: 1/8" = 1'-0"A-001 1 ARCHITECTURAL SITE PLAN N SCALE: 1/8" = 1'-0" 24 FT.1684210 REV DATE BY DESCRIPTION 0 08/30/21 WLD ISSUED FOR PERMIT/ CONSTRUCTION DW D W WH Ra n g e R UP AT T I C AC C E S S GARAGE GREAT ROOM MUD ROOM PORCH KITCHEN DINING ENTRY PORCH 10 ' - 3 1 / 2 " 13 ' - 3 " 7'- 1 1 / 2 " 11 ' - 0 " 4' - 6 " 10 ' - 3 1 / 2 " 35 ' - 1 0 1 / 2 " 46 ' - 2 " 7'-2 1/2"9'-8"2'-4"3'-2"3'-2"2'-4" 16'-10 1/2"11'-0" 27'-10 1/2" 9' - 6 1 / 2 " 6' - 2 1 / 2 " 8' - 1 1 " 11 ' - 7 1 / 2 " 9' - 1 0 1 / 2 " 36 ' - 3 1 / 2 " 2'-2"8'-3"2'-2"7'-8 1/2"5'-0"2'-7" 12'-7"15'-3 1/2" 27'-10 1/2" 12'-1 1/2"15'-9" 10 ' - 7 1 / 2 " 6' - 3 " 19 ' - 0 " 12'-1 1/2"5'-3 1/2"5'-6 1/2"4'-11" 30 ' - 8 " 5' - 7 1 / 2 " E E A F F A 106A 108 105 106 2 A-301 POW. RM.STOR. 107 PORCH DIM. 5'-10" HIDDEN LINE TO SHOW FLOOR ABOVE C C C 104 101 1'-3"7'-7"7'-5 1/2" 6'-0 1/2"6'-0"4'-10" PORCH DIM. 3'-8" PANTRY B E 1'-11" -0' - 4" 0' - 0" -0' - 4" -0' - 4" FRONT PORCH REAR PORCH 8X8 DECLARATIVE COLUMN TEMPERED GLASS TEMPERED GLASS 15'-3 1/2" BUILDING DIM.2'-0" 8" BOX BEAM ABOVE M. BEDROOM BEDROOM 1 BEDROOM 3 W.I.C M. BATH HALL BEDROOM 2 2 A-301 20'-4" 15'-1" 3'-1 1/2" 38'-6 1/2" 27'-10 1/2" 5'-0" 9'-0" 12'-6 1/2" 3'-1 1/2" 29'-8" 9'-10 1/2" 39'-6 1/2" 3'-11"6'-2 1/2"2'-5 1/2"7'-7 1/2"7'-8" 7'-6"5'-1" 27'-10 1/2" 12'-4" 4'-10" 11'-1" 10'-3 1/2" 11'-10 1/2"4'-7"11'-5" 12'-7"15'-3 1/2" C F C C C G G H 8'-0"4'-1 1/2"1'-9 1/2"6'-1 1/2"7'-10" 201A 202 206 206A 205A 205 10'-4 1/2"2'-3 1/2"3'-9 1/2"11'-5" 1 3 5 .0 0 ° 6'-1" 7'-1" 5'-3 1/2" 11'-2 1/2" BATH 203 201 202A 202B OPEN TO BELOW CLOSET CLOSET CLOSET LINEN GUARDRAIL R-13 BATT INSULATION 1/2" PLY SHEATHING CEMENT BOARD SIDING 5/8" GYPSUM WALLBOARD JOINTS & NAILHEADS COVERED W/ TAPE TYVEK BUILDING WRAP 2x4 WOOD STUDS @ 16" O.C. 2x SYP WOOD STUD WALL 16" O.C 5/8 GYSUM WALLBOARD TO EA. SIDE W/ JOINTS & NAILHEADS COVERED W/ TAPE & JOINT COMPOUND 1'-4" 2x SYP WOOD STUD WALL 16" O.C (SEE STRUCT. DWGS. FOR STUD WIDTHS) 5/8 GYPSUM WALLBOARD TO EA. SIDE W/ JOINTS & NAILHEADS COVERED W/ TAPE & JOINT COMPOUND JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 20 N I C H O L A S S T R E E T 20 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 3066.2101 6/3/2021 9/7/2021 9:41:12 AM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Architectural_Local_20 Nicholas Street_C Walker.rvt 0 LLC WLD A-100 FLOOR PLAN SCALE: 1/4" = 1'-0"A-100 1 GROUND FLOOR PLAN SCALE: 1/4" = 1'-0"A-100 2 SECOND FLOOR PLAN GENERAL NOTES: IT IS THE INTENT OF THE DESIGNER THAT THE REQUIREMENTS OF THE CURRENTLY-ENFORCED INTERNATIONAL RESIDENTIAL CODE (IRC) BE MET IN ALL ASPECTS OF THIS PROJECT. 1. CONTRACTOR SHALL BE RESPONSIBLE FOR SECURING ALL REQUIRED PERMITS AND APPROVALS NECESSARY TO INITIATE & COMPLETE SPECIFIED WORK. 2. ALL SITEWORK CONSTRUCTION SHALL BE IN ACCORDANCE WITH CURRENT APPLICABLE BUILDING CODES & LOCAL REGULATIONS. 3. CONTRACTOR SHALL VERIFY ALL DIMENSIONS AND NOTIFY OWNER IMMEDIATELY OF ANY CONDITIONS THAT DO NOT COMPLY WITH PROPOSED PLANS AND ASSOCIATED SPECIFICATIONS. 4. CONTRACTOR SHALL NOTIFY OWNER IMMEDIATELY OF ANY PROBLEMS / DISCREPANCIES DUE TO UNFORESEEN CONDITIONS. 5. THE DESIGN ADEQUACY & SAFETY OF ALL TEMPORARY SUPPORTS, BRACING & SHORING IS THE SOLE RESPONSIBILITY OF THE CONTRACTOR. 6. CONTRACTOR SHALL SECURE VERIFICATION / APPROVAL IN WRITING FROM THE OWNER FOR ANY REQUESTED CHANGE ORDERS PRIOR TO COMMENCING WORK ASSOCIATED WITH CHANGE ORDER. 7. CONTRACTOR SHALL MAINTAIN NEAT AND ORDERLY CONSTRUCTION SITE AT ALL TIMES AND NOT ALLOW THE UNNECESSARY PILE-UP OF CONSTRUCTION DEBRIS / MATERIALS. [CONTRACTOR'S STAGING AREA / DUMPSTER LOCATION SHALL BE APPROVED BY THE OWNER AND / OR CITY AUTHORITIES PRIOR TO THE COMMENCEMENT OF WORK.] 8. CONTRACTOR SHALL VERIFY WITH OWNER ALL STRUCTURAL, MECHANICAL, ELECTRICAL, AND PLUMBING CONDITIONS REQUIRING ENGINEER'S / CONSULTANT'S APPROVAL. 9. CONTRACTOR SHALL CAREFULLY COORDINATE WITH OWNER AND SECURE APPROVAL FOR LOCATIONS OF ALL MECHANICAL COMPONENTS, ELECTRICAL PANEL, METERS, MECHANICAL UNITS, & HOT WATER HEATERS, AS APPLICABLE. 10. BUILDING SHALL REMAIN WATER TIGHT & SECURE AT ALL TIMES (ASAP). 11. THE DESIGNER WAIVES ALL RESPONSIBILITY & LIABILITY FOR CONTRACTOR'S FAILURE TO FOLLOW THE ASSOCIATED PLANS, SCHEDULES, & THE DESIGN CONVEYED BY ASSOCIATED PLANS & SCHEDULES, OR FOR ANY PROBLEMS WHICH MAY ARISE FROM OTHER'S FAILURE TO OBTAIN / FOLLOW THE DESIGNER'S / OWNER'S GUIDANCE WITH RESPECT TO ANY INCONSISTENCIES, ERRORS, OMISSIONS, AMBIGUITIES OR CONFLICTS WHICH ARE ALLEGED. WINDOWS/DOORS: 1. SPECIFIED WINDOWS: VINYL CLAD WOOD, SINGLE HUNG OR FIXED (SEE PLAN), 7/8" SDL W/ SPACER BAR. DP-50, INSULATED GLASS MIN. U=0.35. 2. PROPOSED BEDROOM WINDOWS SHALL MEET CURRENT IRC EGRESS REQUIREMENTS. 3. SOLID CORE INTERIOR DOORS AT BATHROOM AND BEDROOM ENTRY DOORS. 4. HOLLOW CORE DOORS AT CLOSETS. 5. COMPOSITE INTERIOR DOORS ARE ACCEPTABLE. 6. EXTERIOR DOORS -INSULATED FIBERGLASS (PAINTED) MISC./FINISHES/ALLOWANCES: 1. VERIFY ALL FIXTURES, FITTINGS, APPLIANCES AND SPECIAL LIGHTING WITH OWNER AND/OR ARCHITECT. ADJUST/COORDINATE AFFECTED ITEMS (SUCH AS CABINETRY) ACCORDINGLY. 2. ALL APPLIANCES MUST BE ENERGY STAR RATED. 3. INTERIOR PARTITIONS SHALL BE 2x SYP WOOD STUDS W/ MINIMUM 5/8" GYPSUM WALL BOARD EACH SIDE, WITH SMOOTH TAPED AND PAINTED FINISH (PRIMED + 2 FINISH COATS). NOTE: SEE STRUCTURAL ENGINEERING FOR STUD WIDTHS. 4. PAINT (INTERIOR): LOW-OR NO-V.O.C. LATEX PAINT. 5. INTERIOR TRIM: 1X4 PICTURE FRAME, SILL & APRON BOARD @ WINDOWS, 1X6 BASE TRIM, NO CROWN MOLDING. 6. ALL SIDING TO BE CEMENT FIBER BOARD. ALL ITEMS TO BE PAINTED WITH 100% EXTERIOR LATEX PAINT. APPLY PRIMER COAT AND 2 FINISH COATS. (COLORS BY OWNER) 7. CABINETS AND COUNTERTOPS: MEDIUM GRADE DURABLE CABINETRY. HARDWARE AT CABINET DOORS AND DRAWERS SHALL HAVE PULLS ON CONCEALED HINGES. LAMINATE COUNTERTOPS WITH SPLASHES. CULTURED MARBLE BATHROOM SINKS. 8. WHITE WIRE CLOSET SHELVING AT PANTRY AND AND LAUNDRY ROOM. 9. PRIMED & PAINTED CEILING & WALLS, SMOOTH FINISHES THROUGHOUT PRIMED WITH TWO (2) FINISH COATS (COLORS BY OWNER). MECHANICAL/PLUMBING/ELECTRICAL: 1. CONDENSER UNITS TO BE LOCATED ON SIDES OF BUILDING AND REAR (SEE PLANS). AIR HANDLING UNITS TO BE LOCATED IN ATTIC SPACE. DUCTWORK SHALL RUN IN ATTIC SPACE ABOVE FIRST FLOOR CEILING. ANY CHANGES TO THE PROPOSED ARCHITECTURAL DESIGN SHALL BE APPROVED BY THE OWNER PRIOR TO IMPLEMENTATION. 2. LOCATION OF RETURN VENTS TBD. 3. NO 'TOE-KICK' VENTS -TYP. 4. SEAL BETWEEN VENT GRILLES & DRYWALL/FLOOR. 5. PROVIDE MECHANICAL VENTILATION WHERE REQUIRED BY 2018 IRC, SECTION 303.4 6. PROVIDE CODE-REQUIRED RETURN AIR FLOW ON EACH FLOOR. 7. PLUMBING & ELECTRICAL FIXTURES: AMERICAN STANDARD (OR EQUAL); STAINLESS STEEL DOUBLE BOWL SINK W/ 1/2" HP DISPOSAL; ONE PIECE FIBERGLASS TUB WITH CEILING-MOUNTED LIGHT/FAN ABOVE. 8. HOOD VENT ABOVE STOVE REQUIRED. VENT TO EXHAUST VERTICALLY ABOVE CEILING AND UTILIZE A SWEEP TO HORIZONTALLY EXIT THE SIDE OF THE BUILDING. 9. NFPA 13D SPRINKLER SYSTEM TO BE CONNECTED TO POTABLE WATER SUPPLY. SCALE: 1" = 1'-0"A-100 3 EXTERIOR WALL SCALE: 1" = 1'-0"A-100 4 INTERIOR WALL SCALE: 1" = 1'-0"A-100 5 INTERIOR WALL VERTICAL SECTION WALL TYPES N SCALE: 1/4" = 1'-0" 12 FT.8421.50 REV DATE BY DESCRIPTION 0 08/30/21 WLD ISSUED FOR PERMIT/ CONSTRUCTION 8" / 1'-0" 8" / 1'-0" 8" / 1'-0" 8" / 1'-0" 6" / 1'-0" 9" / 1 ' - 0 " 2' - 0 " 1'-0" 1'-0" 1'-0" 2' - 0 " 2' - 0 " 1'-0" 30 YR. ASPHALT SHINGLES ON SYNTHETIC ROOF FELT ON PLYWOOD SHEATHING ATTACHED TO WOOD TRUSSES SHINGLE OVER ROOF VENT HIDDEN LINE TO SHOW WALLS BELOW 6" 6" 6" 6" 2'-6" BOX BEAM BELOW 6" / 1'-0"6" / 1 ' - 0 " 2' - 0 " GROUND FLOOR 0' -0" SECOND FLOOR 10' -1 1/8" BRG.HT 18' -2 1/4" BRG. HT 9' -1 1/8" A-301 3 A-301 4 A-301 5 9' - 0 5 / 8 " C . H . CE I L I N G H E I G H T 8' - 1 1 / 8 " 30 YR. ASPHALT SHINGLES ON SYNTHETIC ROOF FELT ON PLYWOOD SHEATHING ATTACHED TO WOOD TRUSSES 5/8" PLYWOOD SHEATHING PROVIDE AIR FLOW BAFFLES AS REQUIRED TO ALLOW FREE AIR FLOW FROM SOFFIT TO RIDGE VENT R-38 BATT INSULATION 1/2" GYP. BOARD ON ON CEILING JOIST METAL DRIP STRIP GUTTER 2X BLOCKING BETWEEN TRUSSES 1X4 ON 1X6 BUILLT-UP FASCIA PERFORATED CEMENT BOARD SOFFIT SIMPSON HURRICANE CLIP DOUBLE 2X6 TOP PLATE 2x12 FLOOR JOISTS (SEE STRUCT. DWG) TYVEK BUILDING WRAP OR APPROVAL EQUAL 1/2" PLY SHEATHING TO BE NAILED TO 2X6 EXTERIOR FRAME 5/8" GYPSUM WALLBOARD JOINTS & NAILHEADS COVERED W/ TAPE & INSULATION R-20 BATT INSULATION 2X6 SILL PLATE 2x12 RIM BOARD (SEE STRUC. DWG.) DOUBLE 2X6 TOP PLATE CONCRETE FOOTING SEE STRUCTURAL DETAILS FOR REBAR SIZE AND SPACING REQUIREMENTS WELL COMPACT FILL 2X6 SILL PLATE BOLTED TO CONC. FLOOR (SEE STRUC. DWG.) 1X8 TRIM BOARD CONTINUOUS METAL LATH W/ 3/4" PLASTER ATTACHED TO CMU 1/2" GYP. BOARD NAILED TO THE UNDER SIDE OF FLOOR JOISTS 3/4" PLY ON FLOOR JOISTS 7.25" CEMENT BOARD SIDING ON 2X6 WOOD STUD WALL 1'-0" 4" CONC. SLAB ON WELL COMPATED FILL 10 MIL VAPOR BARRIER FILL CMU SOLID W/ CONCERETE SECOND FLOOR BRG. BRG.HT 18' -2 1/4" 30 YR. ASPHALT SHINGLES ON SYNTHETIC ROOF FELT ON PLYWOOD SHEATHING ATTACHED TO WOOD TRUSSES 5/8" PLYWOOD SHEATHING METAL DRIP STRIP SIMPSON HURRICANE CLIP GUTTER 2X BLOCKING BETWEEN TRUSSES PERFORATED CEMENT BOARD SOFFIT DOUBLE 2X6 TOP PLATE 1/2" PLY SHEATHING TO BE NAILED TO 2X6 EXTERIOR FRAME R-38 BATT INSULATION 1/2" GYP. BOARD ON ON CEILING JOIST 5/8" GYPSUM WALLBOARD JOINTS & NAILHEADS COVERED W/ TAPE & INSULATION 8" 1'-0" SECOND FLOOR 10' -1 1/8" BRG. HT 9' -1 1/8" 2X6 SILL PLATE 2x12 RIM BOARD (SEE STRUCT. DWG) 2x12 FLOOR JOISTS (SEE STRUCT. DWG.) DOUBLE 2X6 TOP PLATE 1/2" GYP. BOARD NAILED TO THE UNDER SIDE OF 2X12 FLOOR JOIST 3/4" PLY ON 2X12 FLOOR JOIST 5/8" GYPSUM WALLBOARD JOINTS & NAILHEADS COVERED W/ TAPE & INSULATION 1/2" PLY SHEATHING TO BE NAILED TO 2X6 EXTERIOR FRAME R-20 BATT INSULATION CEMENT BOARD SIDING ON 2X6 WOOD STUD WALL GARAGE FLOOR -0' -4" GROUND FLOOR 0' -0" 1'- 0 " 2'-0" 5/8" TYPE "X" GYPSUM WALLBOARD JOINTS & NAILHEADS COVERED W/ TAPE & INSULATION 2X6 SILL PLATE BOLTED TO CONC. FLOOR (SEE STRUC. DWG.) CONCRETE FOOTING SEE STRUCTURAL DETAILS FOR REBAR SIZE AND SPACING REQUIREMENTS METAL LATH W/ 3/4" PLASTER ATTACHED TO CMU HADIE BOARD SIDING ON 2X6 WOOD STUD WALL R-20 BATT INSULATION 1X8 TRIM BOARD WELL COMPACT FILL 4" CONC. SLAB ON WELL COMPACTED FILL 10 MIL VAPOR BARRIER FILL CMU SOLID W/ CONCRETE JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 20 N I C H O L A S S T R E E T 20 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 3066.2101 6/3/2021 8/30/2021 3:27:13 PM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Architectural_Local_20 Nicholas Street_C Walker.rvt 0 LLC WLD A-301 ROOF PLAN/WALL SECTION & DETAILS SCALE: 1/4" = 1'-0"A-301 1 ROOF PLAN SCALE: 3/4" = 1'-0"A-301 2 WALL SECTION SCALE: 1" = 1'-0"A-301 3 EAVE DETAIL SCALE: 1" = 1'-0"A-301 4 DETAIL @ SECOND FLOOR SCALE: 1" = 1'-0"A-301 5 DETAIL @ FOUNDATION WALLNOTE: APPLY APPROVED TERMITICIDE BELOW SLAB AND BELOW FOOTING PRIOR TO POURING CONCRETE REV DATE BY DESCRIPTION 0 08/30/21 WLD ISSUED FOR PERMIT/ CONSTRUCTION GARAGE FLOOR -0' -4" GROUND FLOOR 0' -0" SECOND FLOOR 10' -1 1/8" BRG.HT 18' -2 1/4" F C 106 H A 105 8" 1'-0" 8" 1'-0" 9" / 1 ' - 0 " PL A T E H E I G H T 8' - 1 1 / 8 " BRG. HT 9' -1 1/8" SHINGLE OVER RIDGE VENT CRAFTSMAN BRACKET 1X6 BUILT-UP FASCIA CEMENT BOARD SIDING 30 YR. ARCHITECTURAL ASPHALT SHINGLES CEMENT SIDING :BATTEN BOARD CEMENT BOARD TRIM CRAFTSMAN COLUMN 1X18 TRIM BOARD FRONT PORCH BRG. HT 8' -9" GARAGE BRG.HT 8' -4" 6" / 1 ' - 0 " 30 YR. ARCHITECTURAL ASPHALT SHINGLES PL A T E H E I G H T 9' - 1 1 / 8 " 1' - 0 " GARAGE FLOOR -0' -4" GROUND FLOOR 0' -0" SECOND FLOOR 10' -1 1/8" BRG.HT 18' -2 1/4" BRG. HT 9' -1 1/8" PL A T E H E I G H T 8' - 1 1 / 8 " C C A F F 8" / 1 ' - 0 " 8" / 1 ' - 0 " 8" / 1 ' - 0 " 9" 1'-0" 30 YR. ARCHITECTURAL ASPHALT SHINGLES SHINGLE OVER RIDGE VENT CRAFTSMAN BRACKET MASONARY STONE CRAFTSMAN BRACKET HARDIE BOARD SIDING HARDIE BOARD TRIM 6" 1'-0" TRIM BOARD SHINGLE OVER RIDGE VENT GARAGE FLOOR -0' -4" SILL HEIGHT 1' -0" GROUND FLOOR 0' -0" SECOND FLOOR 10' -1 1/8" BRG.HT 18' -2 1/4" BRG. HT 9' -1 1/8" G G E E 8" / 1 ' - 0 " 8" / 1 ' - 0 " 8" / 1 ' - 0 " 6" 1'-0" 9" 1'-0" TO P P L A T E B R G . H T . 8' - 1 1 / 8 " SHINGLE OVER RIDGE VENT 30 YR. ARCHITECTURAL ASPHALT SHINGLES 6" CEMENT BOARD SIDING CEMENT BOARD TRIM 1X8 TRIM BOARD EPL A T E H E I G H T 9' - 1 1 / 8 " C GARAGE FLOOR -0' -4" GROUND FLOOR 0' -0" SECOND FLOOR 10' -1 1/8" BRG.HT 18' -2 1/4" BRG. HT 9' -1 1/8" TO P P L A T E B R G . H T . 8' - 1 1 / 8 " 6" 1'-0" 8" 1'-0" 8" 1'-0" SHINGLE OVER RIDGE VENT 1X6 BUILT-UP FASCIA CRAFTSMAN BRACKET TRIM BOARD CONTINUOUS CEMENT BOARD TRIM CEMENT BOARD SIDING 8" WOOD COLUMN 6" 1'-0" C C C D D D B JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 20 N I C H O L A S S T R E E T 20 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 3066.2101 6/3/2021 8/30/2021 3:39:48 PM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Architectural_Local_20 Nicholas Street_C Walker.rvt 0 LLC WLD A-401 EXTERIOR ELEVATIONS SCALE: 1/4" = 1'-0"A-401 3 NORTH ELEVATION SCALE: 1/4" = 1'-0"A-401 4 EAST ELEVATION SCALE: 1/4" = 1'-0"A-401 1 WEST ELEVATION SCALE: 1/4" = 1'-0"A-401 2 SOUTH ELEVATION REV DATE BY DESCRIPTION 0 08/30/21 WLD ISSUED FOR PERMIT/ CONSTRUCTION DOOR LEGEND EXIST/EX:EXISTING SCW:SOLID CORE WOOD FS: FLUSH STEEL ALUM: ALUMINUM GL:GLASS ST:PREFINISHED/ STAINED FF:FACTORY FINISH/ STANDARD COLORS PT:PAINT WD:WOOD ID:INSULATED CO: CASED OPENING HM:HOLLOW METAL B SEE SCHEDULE SE E S C H E D U L E SEE SCHEDULE SE E S C H E D U L E SEE SCHEDULE SE E S C H E D U L E SE E S C H E D U L E SEE SCHEDULE A C D E F G H 2. ALL CONCRETE MASONRY WALLS TO RECEIVE EPOXY PAINT 3. SHOWER WALLS TO RECEIVE EPOXY WALL COATING RN: RUBBER NOSING RT: RUBBER TILE RSTR: RUBBER STAIR TREAD/RISER SC: SEALED CONCRETE SPF: SPORTS FLOORING SS: SOLID SURFACE ST: STAIN STC: STAMPED CONCRETE SV: SHEET VINYL TBD: TO BE DETERMINED TR: TRANSITION STRIP WC: WALL COVERING WDB:WOOD BASE WDF: WOOD FLOORING WAF: WOOD ATHLETIC FLOORING VCT: VINYL COMPOSITION TILE VP: VINYL PLANK FLOORING VRB: VENTED RUBBER BASE ACT:ACOUSTICAL CEILING TILE CONC: CONCRETE CPT: CARPET CT: CERAMIC TILE CTB: CERAMIC TILE BASE CWT: CERAMIC WALL TILE EPX: EPOXY FLOORING EPC: EPOXY COATING EPP: EPOXY PAINT ETR:EXISTING TO REMAIN EXP: EXPOSED STRUCTURE FRP: FIBER REINFORCED PANEL GB:GYPSUM BOARD GT: GROUT PT: PAINT PC: POLISHED CONCRETE PL: PLASTIC LAMINATE RB:RUBBER / VINYL BASE RF:RUBBER FLOOR FINISH LEGEND NOTES 1. PRIME AND PAINT ALL EXPOSED STRUCTURE, FRAMING, BRACING, DUCT WORK AND CONDUIT 2' - 9 " 2'-0" 3 1/2" 3 1 / 2 " 3 3/4" 35.00° 5 0 . 0 0 ° JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 20 N I C H O L A S S T R E E T 20 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 3066.2101 6/3/2021 8/30/2021 3:44:50 PM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Architectural_Local_20 Nicholas Street_C Walker.rvt 0 LLC WLD A-701 DOOR, WINDOW SCHEDULE, DETAILS, ROOM FINISH SCHEDULE DOOR SCHEDULE DOOR NUMBER TYPE DOOR HARDWARE FRAME COMMENTSWIDTH HEIGHT THICKNESS MATERIAL FINISH MATERIA L FINISH 101 PD 3' - 0" 6' - 8" 0' - 1 3/8" 104 PD 2' - 6" 6' - 8" 0' - 1 3/8" 105 ED 0' - 0" 0' - 0" 0' - 0 3/4" WD PT PASSAGE LOCKET WD PT FRENCH ENTRY DOOR w/ TEMPERED GLASS 106 GD 8' - 0" 7' - 0" 0' - 1 1/2" WD PT PASSAGE LOCKET WD PT GARAGE DOOR W/ TEMPERED GLASS 106A PD 3' - 0" 6' - 8" 0' - 1 3/8" WD PT PRIVACY LOCKSET WD PT 107 PD 2' - 6" 6' - 8" 0' - 1 3/8" WD PT PRIVACY LOCKSET WD PT 108 PD 2' - 6" 6' - 8" 0' - 1 3/8" WD PT PRIVACY LOCKSET WD PT 201 PD 2' - 6" 6' - 8" 0' - 1 3/8" WD PT PRIVACY LOCKSET WD PT 201A DPD 4' - 0" 6' - 8" 0' - 1 3/4" WD PT PRIVACY LOCKSET WD PT 202 PD 2' - 6" 6' - 8" 0' - 1 3/8" WD PT PRIVACY LOCKSET WD PT 202A DPD 4' - 0" 6' - 8" 0' - 1 3/4" WD PT PRIVACY LOCKSET WD PT 202B PD 2' - 6" 6' - 8" 0' - 1 3/8" WD PT PASSAGE LOCKSET WD PT 202C PD 2' - 0" 6' - 8" 0' - 1 3/8" WD PT PASSAGE LOCKSET WD PT 203 PD 2' - 6" 6' - 8" 0' - 1 3/8" WD PT PASSAGE LOCKET WD PT 205 PD 2' - 6" 6' - 8" 0' - 1 3/8" WD PT PRIVACY LOCKSET WD PT 205A DPD 4' - 0" 6' - 8" 0' - 1 3/4" WD PT PRIVACY LOCKSET WD PT 206 DPD 4' - 0" 6' - 8" 0' - 1 3/4" WD PT PRIVACY LOCKSET WD PT 206A DPD 4' - 0" 6' - 8" 0' - 1 3/4" WD PT PRIVACY LOCKSET WD PT Grand total: 18 WINDOW SCHEDULE TYPE MARK R.O. TYPE MATERIAL FINISH GLAZING COMMENTSWIDTH HEIGHT THICKNESS TYPE A 3' - 0" 1' - 6" Window - Fixed Sash WD PT 1/2" INSULATED B 3' - 0" 3' - 0" Window - Single Hung WD PT 1/2" INSULATED C 2' - 8" 5' - 0" Window - Single Hung WD PT 1/2" INSULATED D 2' - 8" 1' - 6" Window - Fixed Sash WD PT 1/2" INSULATED E 2' - 8" 6' - 0" Window - Single Hung WD PT 1/2" INSULATED F 4' - 8" 5' - 0" Window - Twin Single Hung WD PT 1/2" INSULATED G 2' - 0" 2' - 0" Window - Single Hung WD PT 1/2" INSULATED H 6' - 0" 1' - 6" Window - Fixed Sash WD PT 1/2" INSULATED Grand total: 22 NO SCALEA-701 2 DOOR TYPES TYPE ED ENTRY DOOR TYPE GD GARAGE DOOR TYPE PD PANEL DOOR TYPE DPD DOUBLE PANEL DOOR NO SCALEA-701 1 WINDOW TYPES FINISH SCHEDULE NAME FLOOR FINISH BASE Wall CEILING MATERIAL CEILING HEIGHT CEILING FINISH COMMENTS BATH CT CT GB GB 8' - 1" SMOOTH BEDROOM 1 WDF WDB GB GB 8' - 11" SMOOTH BEDROOM 2 WDF WDB GB GB 8' - 11" SMOOTH BEDROOM 3 WDF WDB GB GB 8' - 11" SMOOTH CLOSET WDF WDB GB GB 8' - 1" SMOOTH CLOSET WDF WDB GB GB 8' - 11" SMOOTH CLOSET WDF WDB GB GB 8' - 11" SMOOTH DINING WDF WDB GB GB 8' - 1" SMOOTH FRONT PORCH CONC. - - T&G T&G SLOPE 1" per FOOT FROM DOOR GARAGE CONC. GB - GB 8' - 1" SMOOTH GREAT ROOM WDF WDB GB GB 8' - 1" SMOOTH HALL WDF WDB GB GB 8' - 11" SMOOTH KITCHEN CT WDB GB GB 8' - 1" SMOOTH LINEN M. BATH CT CT GB GB 8' - 11" SMOOTH M. BEDROOM WDF WDB GB GB 8' - 11" SMOOTH MUD ROOM WDF WDB GB GB 8' - 1" SMOOTH POW. RM. WF WDB GB GB 8' - 1" SMOOTH REAR PORCH CONC. - - T&G T&G SLOPE 1" pert FOOT FROM DOOR STOR. WF WDB GB 8' - 1" SMOOTH W.I.C WF WDB GB 8' - 11" SMOOTH SCALE: 3/4" = 1'-0"A-701 3 CRAFTSMAN BRACKET REV DATE BY DESCRIPTION 0 08/30/21 WLD ISSUED FOR PERMIT/ CONSTRUCTION GENERAL NOTES: MASONRY WALL REINFORCING/JOINTS GENERAL EARTHWORK/FOUNDATION CONCRETE 1. FOUNDATION DESIGN BASIS: BASED ON PRESUMPTIVE VALUES OUTLINED IN IBC 2018, SECTION 1806. ALLOWABLE BEARING CAPACITY IS 1,5000 PSF, MAXIMUM. 2. NO BLASTING WILL BE ALLOWED. 3. CONTROL OF GROUND WATER, IF REQUIRED, SHALL BE ACCOMPLISHED IN A MANNER THAT WILL PRESERVE THE STRENGTH OF THE FOUNDATION SOILS, WILL NOT CAUSE INSTABILITY OF THE EXCAVATION SLOPES, AND WILL NOT RESULT IN DAMAGE TO EXISTING STRUCTURES. 4. COORDINATE FOUNDATION WORK WITH ALL OTHER TRADES. 5. PIPES AND OTHER WORK WHICH REQUIRE EXCAVATING OR TRENCHING ADJACENT TO COLUMN FOOTINGS OR PARALLEL TO WALL FOOTINGS, SHALL NOT BE LOCATED BELOW LINES EXTENDING DOWNWARD FROM THE BOTTOM EDGE OF THE FOOTING AT A 45 DEGREE ANGLE FROM HORIZONTAL. 6. EXCAVATIONS FOR FOOTINGS, GRADE BEAMS, MATS AND OTHER FOUNDATIONS BUILT NEXT TO OR AROUND EXISTING FOUNDATIONS, SHALL NOT EXTEND BELOW THE BOTTOM SURFACE OF THE EXISTING FOOTING UNLESS SPECIFICALLY NOTED OTHERWISE ON THE DESIGN DRAWINGS. HOLES ADJACENT TO EXISTING FOOTINGS (CLOSER TO THE FOOTING EDGE THAN THE HOLE DEPTH) CAN NOT BE OVER-EXCAVATED AND FILLED TO ACCOUNT FOR BAD SOIL UNLESS SPECIFICALLY APPROVED BY THE ENGINEER OF RECORD. 7. ANY DEVIATIONS FROM THE CONTRACT DOCUMENTS INCLUDING ELEVATION, SIZE AND THICKNESS OF FOUNDATIONS SHALL BE INDICATED BY THE GENERAL CONTRACTOR ON THE REINFORCING SHOP DRAWINGS. SUCH PROPOSED DEVIATIONS SHALL BE CIRCLED AND NOTED "ENGINEER VERIFY". 8. STRUCTURAL FILL SHALL BE PLACED IN LIFTS NO MORE THAN 8" THICK WITH A COMPACTION OF 95% STANDARD PROCTOR (PER ASTM D-698) MAXIMUM DRY DENSITY. 1. ALL MASONRY WORK SHALL BE IN ACCORDANCE WITH TMS 402/602-16 AND THE FOLLOWING: 2. THE REINFORCING, JOINTS AND CRITERIA DESCRIBED IN THE FOLLOWING GENERAL NOTES ARE REQUIRED AS A MINIMUM FOR ALL RUNNING BOND MASONRY WALLS. SEE SPECIFIC CRITERIA ON DESIGN DRAWINGS FOR ANY ADDITIONAL REQUIREMENTS AND/OR STACK BOND CRITERIA: 3. VERTICAL REINFORCING (RUNNING BOND): A. PROVIDE REINFORCING STEEL IN A CONCRETE FILLED CELL CONTINUOUS FROM FOOTING INTO BOND BEAM AT TOP OF WALL. LAP BARS WITH FOOTING DOWEL AND EXTEND 4" MINIMUM INTO BOND BEAM. BREAK-OUT BOTTOM OF BOND BEAM AT FILLED CELL LOCATIONS AND FILL TOP FOUR COURSES OF WALL WHEN BOND BEAM IS FILLED. PROVIDE AT THE FOLLOWING LOCATIONS: • AT ALL WALL CORNERS. • WITHIN 8" OF ENDS OF ALL WALLS AND AT EACH SIDE OF EXPANSION AND CONTROL JOINTS. • AT ALL DOOR AND WINDOW JAMBS AND AT ALL OPENINGS GREATER THAN 16" IN WIDTH. • ALONG ENTIRE LENGTH OF ALL WALLS AS NOTED IN THE TABLE BELOW: 1. ALL CONCRETE WORK SHALL BE IN ACCORDANCE WITH ACI 318-14, AND THE FOLLOWING: A. CONCRETE STRENGTHS AND MIXES SHALL BE AS FOLLOWS: STRENGTH(PSI) AIR(%) CEMENT(# MIN) W/C RATIO SLUMP AGGREGATE(MAX.) LOCATION 2,000 ** TYPE 1 (376) - - - CONDUIT ENCASEMENT AND BACKFILL BELOW FOOTINGS 3,000 ** TYPE 1 (517) 0.52 4" +/- 1" 3/4" EQUIP. PADS, SPREAD FOOTINGS, WALL FOOTINGS, SHEAR WALLS, AND STAIR PAN FILL 4,000 ** TYPE 1 (611) 0.48 4" +/- 1" 3/4" SLAB ON GRADE 4,000 ** TYPE 1 (611) 0.48 4" +/- 1" 3/4" ELEVATED SLABS 2,500*** ** TYPE 1 (423) - 8" - COARSE GROUT FOR MASONRY BLOCK FILL ** NATURALLY ENTRAPPED AIR ONLY UNLESS CONCRETE IS EXPOSED TO FREEZE/THAW. USE 4% TO 6% ENTRAINED AIR UNDER FREEZE/THAW CONDITION. *** MAXIMUM AGGREGATE SIZE TO BE 3/8". B. FLY ASH PER ASTM C618, TYPE C OR F WILL BE PERMITTED PROVIDED THE FOLLOWING LIMITS ARE MET: 1. THE QUANTITY OF CEMENT REPLACED SHALL BE NO MORE THAN 20%. 2. CEMENT SHALL BE REPLACED BY FLY ASH AT THE RATE OF 1.25 LBS. OF FLY ASH TO 1.0 LBS OF CEMENT. C. ALL CONCRETE DELIVERED TO THE SITE SHALL HAVE A COMPUTER BATCH WEIGHT TICKET. THE BATCH TICKET SHALL SHOW WEIGHTS OF ALL MATERIALS, VOLUME OF CONCRETE AND TIME BATCHED. THE BATCH WEIGHT TICKET SHALL BE GIVEN TO A DESIGNATED OWNER'S REPRESENTATIVE ON SITE AT THE TIME OF DELIVERY FOR VERIFICATION OF MIX PROPORTIONS. D. CONSOLIDATE ALL CONCRETE IN FORMS AND TRENCHES WITH VIBRATORS. POORLY CONSOLIDATED CONCRETE WILL BE REJECTED AND REPLACED AT CONTRACTOR'S EXPENSE. 2. CONCRETE REINFORCING A. ALL REINFORCING SHALL BE PER ASTM A-615, GRADE 60. B. WELDING OF REINFORCING STEEL IS NOT PERMITTED. C. REINFORCING SHALL NOT BE HEATED TO BEND. D. WELDED WIRE FABRIC SHALL BE PER ASTM A-185. 3. SUBMITTALS A. CONCRETE MIX DESIGNS; SHOP DRAWINGS FOR CONCRETE REINFORCING, EMBEDDED ITEMS; ACCESSORIES; AND PRODUCT DATA, ETC. AS OUTLINED IN THE SPECIFICATIONS SHALL BE PROVIDED TO THE OWNER'S REPRESENTATIVE AT LEAST 15 DAYS PRIOR TO THE START OF WORK FOR APPROVAL. B. ALL DATA SHALL BE SUBMITTED "CONTRACTOR APPROVED". 4. NOTIFICATIONS: THE CONTRACTOR SHALL NOTIFY THE OWNER. A. WHEN EXCAVATION TO REQUIRED SUBGRADE ELEVATIONS IS REACHED. B. 24 HOURS PRIOR TO ANY SCHEDULED CONCRETE PLACEMENT FOR INSPECTION OF FORMWORK, REINFORCING AND EMBEDDED ITEMS. MASONRY REINFORCING LAP LENGTHS BAR LENGTH #4 24" #5 30" . 1. THESE GENERAL NOTES PRESENT AND/OR SUMMARIZE KEY PROJECT INFORMATION FOR THE PLAN READER'S CONVENIENCE. SEE PLANS AND SPECIFICATIONS FOR FURTHER REQUIREMENTS. 2. ALL REFERENCES TO STANDARDS HEREIN ARE TO MOST RECENT ISSUE IN EFFECT AS OF THE DATE OF THESE DOCUMENTS. 3. DESIGN BASIS: 2018 INTERNATIONAL BUILDING CODE (IBC) WITH GA AMENDMENTS GENERAL RISK CATEGORY = II A. WIND: ULTIMATE DESIGN WIND SPEED = 113 MPH WIND EXPOSURE CATEGORY = B INTERNAL PRESSURE COEFFICIENT = 0.18 ± (ENCLOSED BUILDING) COMPONENT & CLADDING DESIGN PRESSURE - 35 PSI MAX B. SEISMIC: SEISMIC IMPORTANCE FACTOR Ie = 1.0 MAPPED SPECTRAL RESPONSE ACCEL. (SHORT PERIODS) Ss = 0.264 MAPPED SPECTRAL RESPONSE ACCEL. (1 SECOND PERIOD) S1 = 0.097 SITE CLASS = D (DEFAULT) SPECTRAL RESPONSE COEFFICIENT (SHORT PERIODS) SDS = 0.28 SPECTRAL RESPONSE COEFFICIENT (1 SECOND PERIOD) SD1 = 0.16 SEISMIC DESIGN CATEGORY = C ANALYSIS PROCEDURE: EQUIVALENT LATERAL FORCE PROCEDURE BASIC SEISMIC FORCE RESISTING SYSTEM - LIGHT WOOD FRAMING WITH SHEATHING RESPONSE MODIFICATION FACTOR R = 6.5 SEISMIC RESPONSE COEFFICIENT Cs = 0.004 DESIGN BASE SHEAR = 2K C. LIVE LOADS: ROOF: 20 psf FLOOR: 40 psf D. GROUND SNOW LOAD: 5 psf 4. ABBREVIATIONS: T TOP (BAR) FIN FINISH REINF REINFORCING B BOTTOM (BAR) FLR FLOOR TRS TRUSS INT INTERIOR CLR CLEAR STL STEEL EXT EXTERIOR T/* TOP OF * WD WOOD EL ELEVATION B/* BOTTOM OF * CONC CONCRETE O.C. ON CENTER W/* WITH * MSNRY MASONRY E.W. EACH WAY GA GAGE/GAUGE L.G. LIGHT GAGE E.F. EACH FACE EQ EQUAL APPROX APPROXIMATE N.S. NEAR SIDE FTG FOOTING SPC'S SPACE/SPACES/SPECS F.S. FAR SIDE TYP TYPICAL U.N.O. UNLESS NOTED OTHERWISE W.P. WORK POINT JST JOIST PLCS PLACES EX. EXISTING (E) EXISTING H.R. HANDRAIL 5. UNLESS OTHERWISE NOTED, REQUIREMENTS GIVEN FOR ONE LOCATION ALSO APPLY AT OTHER LOCATIONS AT WHICH CONDITIONS ARE SIMILAR. THE REQUIREMENTS GIVEN SHALL BE ADAPTED TO CONDITIONS AT SIMILAR LOCATIONS. 6. COORDINATE WORK OF OTHER TRADES SHOWN ON DRAWINGS WITH STRUCTURAL WORK. 7. SHOP DRAWINGS FOR ANY PART OF THE STRUCTURAL WORK SHALL SHOW THE INTERFACE WITH OTHER RELATED TRADES. THE CONTRACTOR SHALL VERIFY DIMENSIONS, LOCATIONS, MATERIALS, ETC. OF RELATED TRADES BY CERTIFIED MANUFACTURER'S DRAWINGS AND SO INDICATE BEFORE SUBMITTING SHOP DRAWINGS FOR ARCHITECT/ENGINEER'S APPROVAL. 8. THE DESIGN OF THE STRUCTURE SHOWN IS BASED ON INTERACTION OF VARIOUS CONNECTED PARTS AND THE DESIGN LOADS NOTED ABOVE. THE STRENGTH AND STABILITY OF CONSTRUCTION UNDERWAY MAY REQUIRE SUPPLEMENTAL TEMPORARY SUPPORTS, BRACING OR OTHER MEASURES. THE CONTRACTOR SHALL DETERMINE THE NEED OF SUCH TEMPORARY SUPPORT DURING CONSTRUCTION AND PROVIDE ALL SUCH MEASURES. B. VERTICAL BAR SPLICES SHALL HAVE A MINIMUM LAP AS NOTED IN THE TABLE BELOW C. VERTICAL FILLED CELLS SHALL BE FILLED WITH CONCRETE IN 4'-0" MAX. LIFTS. 4. HORIZONTAL REINFORCEMENT (RUNNING BOND): A. PROVIDE HORIZONTAL JOINT REINFORCING CONSISTING OF (2) LONGITUDINAL W1.7 (9 GAGE) WIRES @ 16" O.C. MAX. B. PROVIDE CONCRETE FILLED BOND BEAM WITH 2 - #5 REBARS CONTINUOUS WHERE WALLS ARE STRUCTURALLY CONNECTED TO ROOF AND FLOOR LEVELS AND AT THE TOPS OF ALL WALLS. 5. CONTROL JOINTS: A. CONTROL JOINTS SHALL BE LOCATED IN ALL WALLS AT THE FOLLOWING LOCATIONS: • AT A MAXIMUM SPACING OF 3 TIMES THE WALL HEIGHT, BUT NOT GREATER THAN 40'-0" ON CENTER. • AT A DISTANCE OF NOT OVER ONE TIME THE WALL HEIGHT FROM BUILDING CORNERS. • AT ALL CHANGES IN WALL HEIGHT. • AT ALL CHANGES IN WALL THICKNESS, SUCH AS AT PIPE OR DUCT CHASES, AND ADJACENT TO STEEL COLUMNS EMBEDDED IN WALLS AND PILASTERS. • ABOVE JOINTS IN FOUNDATIONS AND IN FLOORS. • BELOW JOINTS IN FLOORS OR ROOFS THAT BEAR ON THE WALL. B. MASONRY WALL CONTROL JOINTS: ALL HORIZONTAL JOINT REINFORCING SHALL TERMINATE AT THE CONTROL JOINT (UNLESS NOTED OTHERWISE ON DRAWINGS). INTERRUPT HORIZONTAL REINFORCING IN INTERMEDIATE BOND BEAMS. ALL BOND BEAM REINFORCING IN BOND BEAMS LOCATED AT OR NEAR THE TOP OF THE WALL SHALL BE CONTINUOUS THROUGH CONTROL JOINTS. C. IF CONTROL JOINTS ARE NOT SHOWN ON THE DRAWINGS, COORDINATE WITH THE ARCHITECT AND STRUCTURAL ENGINEER, BEFORE CONSTRUCTION BEGINS, TO DETERMINE JOINT LOCATIONS REQUIRED. Fy=60,000psi, F'm=1,500psi, BARS TO BE CENTERED IN THE WALL 2. ALL WOOD TRUSSES SHALL BE DESIGNED, FABRICATED AND ERECTED IN ACCORDANCE WITH THE RECOMMENDATIONS OF THE LATEST EDITION OF THE NATIONAL DESIGN SPECIFICATIONS (NDS) FOR WOOD CONSTRUCTION MANUALS. 3. DESIGN CALCULATIONS SHALL BE PREPARED BY A REGISTERED, PROFESSIONAL LICENSED ENGINEER IN THE STATE OF THE PROJECT. 4. NO MEMBER STRESS INCREASES DUE TO LOAD DURATION ARE ALLOWED, I.E. DURATION FACTOR EQUAL 1.0. 5. MAXIMUM SPACING O TRUSSES IS 2'-0" CENTER TO CENTER 6. PROVIDE CONTINUOUS, PERMANENT 2X4 LATERAL BRACING (#2 FIR OR BETTER) AT MID-POINT OF DIAGONAL WEB MEMBERS IN TWO (2) CENTER PANELS OF EACH TRUSS. ANCHOR TO EACH END WALL. 7. PROVIDE PERMANENT 2X4 DIAGONAL BRACING (#2 FIR OR BETTER) IN THE PLANE OF THE DIAGONAL WEB MEMBERS (NOTE 4) AT APPROXIMATELY 45° ANGLE (12'-0" O.C. MAXIMUM). 8. PROVIDE CONTINUOUS, PERMANENT 2X4 (#2 SOUTHERN PINE OR BETTER) BOTTOM CHORD BRACING SPACED 8'-0" O.C. MAXIMUM (LOCATE AT PANEL POINTS). 9. PROVIDE PERMANENT 2X4 (#2 SOUTHERN PINE OR BETTER) DIAGONAL BOTTOM CHORD BRACING AT 20'-0" O.C. MAXIMUM AND AT EACH END WALL. 10. PROVIDE TEMPORARY AND PERMANENT LATERAL BRACING AS REQUIRED BY TRUSS MANUFACTURER TO ASSURE STABILITY DURING CONSTRUCTION. STABILITY OF STRUCTURE IS CONTRACTORS RESPONSIBILITY DURING ERECTION. 11. PROVIDE TRUSS CONNECTORS AT FLAT BOTTOM CHORD TRUSSES AND RAFTERS. (SIMPSON H3 HURRICANE CONNECTORS OR EQUAL). 12. PROVIDE TRUSS CONNECTORS AT SCISSOR TRUSSES (SIMPSON TC TRUSS CONNECTOR OR EQUAL.) 13. WHERE TRUSSES SPAN ACROSS NON-LOAD BEARING WALLS LEAVE 1" GAP AND CONNECT TOP OF WALL TO SIDE OF EACH TRUSS WITH A ROOF TRUSS CLIP (SIMPSON STC/STCT/DTC ROOF TRUSS CLIP OR EQUAL). 14. ALL OPENINGS IN ROOF DECK SHALL BE REINFORCED ALONG ALL EDGES WITH 2X4 BLOCKING (MIN). 15. ADD ADDITIONAL WEB REINFORCEMENT AT MECHANICAL EQUIPMENT POINT LOADS. SIMPSON STRONG TIE HRS 12 GAGE STRAPS. 16. SHOP DRAWINGS SHALL BE PREPARED UNDER THE SUPERVISION OF A LICENSED PROFESSIONAL ENGINEER. SUBMIT LAYOUT PLANS, TYPICAL DETAILS, BRACING REQUIREMENTS AND TRUSS DESIGN DETAILS FOR THE ENTIRE PROJECT. DESIGN CALCULATIONS SHALL BE SUBMITTED AND SIGNED AND SEALED BY A PROFESSIONAL ENGINEER IN THE STATE OF THE PROJECT. WOOD TRUSS NOTES TOP CHORD LIVE 40 P/F (20 PSF) TOP CHORD UPLIFT 30 P/F (15 PSF) TOP CHORD DEAD 30 P/F (15 PSF) BOTTOM CHORD DEAD 20 P/F (10 PSF) 40 P/F (20 PSF) 20 P/F (10 PSF) BOTTOM CHORD DEAD 80 P/F (40 PSF) BOTTOM CHORD LIVE TOP CHORD LIVE 40 P/F (20 PSF) TOP CHORD UPLIFT 30 P/F (15 PSF) TOP CHORD DEAD 30 P/F (15 PSF) 1. DESIGN LOADS SHALL BE AS FOLLOWS. TYPICAL TRUSS ATTIC TRUSS 20 P/F (10 PSF) LOAD-BEARING WOOD STUDS 1. ALL WOOD FRAMING SHALL BE DESIGNED AND ERECTED IN ACCORDANCE WITH THE RECOMMENDATIONS OF THE LATEST EDITION OF THE NATIONAL DESIGN SPECIFICATION (NDS) FOR WOOD CONSTRUCTION MANUALS. 2. UNLESS NOTED OTHERWISE, ALL STUDS SHALL BE 2X6 (NOMINAL) #2 SOUTHERN PINE OR BETTER. 3. NO MEMBER STRESS INCREASES DUE TO LOAD DURATION ARE ALLOWED, I.E. DURATION FACTOR EQUAL 1.0. 4. ALL FRAMING, STUDS, SILL PLATES, TOP PLATES, BRIDGING, BRACING AND ACCESSORIES SHALL MEET THE REQUIREMENTS OF THE IBC CODE. AS A MINIMUM 16d FRAMING NAILS SHALL BE USED FOR STUD WALL CONSTRUCTION. UNLESS NOTED OTHERWISE ALL NAIL SIZES AND NAILING PATTERNS SHALL MEET THE REQUIREMENTS OF THE IBC 2018. 5. STUDS SHALL HAVE FULL BEARING AGAINST THE SILL PLATE AND TOP PLATE. STUDS MUST BE CUT SQUARE. 6. MAXIMUM SPACING OF STUDS IS TO BE 1'-4" ON CENTER, UNLESS NOTED OTHERWISE ON THE PLANS. 7. PROVIDE PERMANENT 2X4 LATERAL BRIDGING (#2 FIR OR BETTER) BETWEEN EACH STUD. BRIDGING IS TO BE SPACED AT NO MORE THAN 5'-0" O.C. VERTICALLY. 8. PROVIDE PERMANENT 2X4 LATERAL BRIDGING (#2 SOUTHERN PINE OR BETTER) BETWEEN EACH FLOOR JOIST OR ROOF RAFTER. BRIDGING IS TO BE SPACED AT NO MORE THAN 8'-0" O.C. 9. MINIMUM SILL PLATE FASTENING TO CONCRETE OR MASONRY SHALL BE 1/2" DIAMETER ANCHOR BOLTS SPACED AT 4'-0" O.C. FOR BEARING WALLS AND SHEAR WALLS. ANCHOR BOLTS MAY BE CAST-IN-PLACE WITH A 7" MINIMUM EMBEDMENT AND AN OVERSIZED WASHER UNDER THE NUT, OR ADHESIVE TYPE ANCHORS. 10. VOIDS BENEATH BOTTOM PLATE SHALL NOT BE PERMITTED. CONTRACTOR SHALL PROVIDE A REASONABLY LEVEL SLAB WITH A TOLERANCE OF 1/8" IN 10 FEET. WHERE UNEVENNESS OF SUPPORTING FLOOR PREVENTS CONTINUOUS SOLID BEARING, PLATE SHALL BE LEVELED BY PLACING MORTAR OR GROUT BENEATH TRACK. 11. CONTINUOUS STUDS EACH SIDE OF HEADERS SHALL BE EQUAL TO 1/2 OF THE INTERRUPTED STUDS PLUS ONE STUD AT EACH SIDE. USE MINIMUM OF TWO (2) STUDS EACH SIDE. HEADERS SHALL BE DESIGNED TO TRANSFER ALL UNIFORM AND/OR CONCENTRATED LOADS. SHEAR SHALL BE TRANSFERRED BY FULL BEARING ON JACK STUDS. 12. CUTTING OF LOAD-BEARING WOOD STUDS IS NOT PERMITTED WITHOUT SPECIFIC APPROVAL FROM THE ENGINEER OF RECORD. 13. PROVIDE TEMPORARY AND PERMANENT LATERAL BRACING AS REQUIRED TO ASSURE STABILITY DURING CONSTRUCTION. STABILITY OF STRUCTURE IS CONTRACTOR'S RESPONSIBILITY DURING ERECTION. 14. NON-LOAD BEARING WALLS SHALL BE CONSTRUCTED WITH 1 1/2" CLEARANCE FROM TOP OF WALL TO BOTTOM CHORD OF FLOOR OR ROOF TRUSSES. CONNECT NON-LOAD BEARING WALLS TO SIDE OF EACH TRUSS WITH A ROOF TRUSS CLIP (SIMPSON STCT ROOF TRUSS CLIP OR EQUAL). 15. ALL WOOD MEMBERS IN CONTACT WITH CONCRETE OR ABOVE THE PLANE OF ROOF SHALL BE PRESSURE TREATED. 16. EXTERIOR WALL SHEATHING SHALL BE FASTENED TO WALL STUDS w/8D NAILS AS NOTED ON THE DESIGN DRAWINGS. 17. LOAD BEARING STUDS CORED FOR ELECTRICAL CONDUIT OR PLASTIC PIPING SHALL BE REINFORCED w/SIMPSON NS OR PSPN NAIL STOPPERS ON EACH SIDE OF STUD. 18. LOAD BEARING STUDS NOTCHED FOR UTILITIES SHALL BE REINFORCED w/SIMPSON HSS OR SS STUD SHOES. 19. MINIMUM GIRDER TRUSS SUPPORT SHALL BE 3 FULL HEIGHT STUDS CONTINUOUS TO THE FOUNDATION. 20. TOP PLATES OF EXTERIOR WALLS & INTERIOR SHEAR WALLS SHALL BE REINFORCED WHERE NOTCHED w/SIMPSON CTS COMPRESSION & TENSION STRAPS. 21. PLYWOOD AND ORIENTED STRAND BOARD (OSB) A. STAGGER END JOINTS OF ROOF SHEATHING AND SHEAR WALLS B. H-CLIPS SHALL BE USED FOR ALL ROOF SHEATHING 21. STAGGER END JOINTS OF ADJACENT COURSES OF GYPSUM WALL BOARD USED AS SHEAR WALL SHEATHING. END JOINTS SHALL NOT OCCUR OVER THE SAME VERTICAL STUD. 22. ALL ENGINEERED LUMBER SHALL HAVE THE FOLLOWING MINIMUM MATERIAL PROPERTIES. A. Fb = 2600psi B. Fv = 285psi C. E = 1,900,000psi D. Fcll = 2510psi E. Fc^ = 750psi F. G = 125,000psi 23. ALL METAL WOOD CONNECTORS SHALL BE FULLY NAILED PER THE REQUIREMENTS OF SIMPSON STRONG TIE PRODUCTS. ALL CONNECTORS SHALL BE CAPABLE OF RESISTING THE CORROSIVE EFFECTS OF THE EXTERIOR PRESERVATIVE PRESSURE TREATMENT AND SHALL BE INSTALLED PRIOR TO APPLICATION OF LOADS. PARALLEL CHORD FLOOR TRUSSES 1. THESE NOTES PERTAIN TO PREFABRICATED, FIELD-FIT, OPEN WEB PARALLEL CHORD FLOOR TRUSSES FOR USE AS FLOOR JOISTS. SEE WOOD FRAMING NOTES FOR ADDITIONAL AND OTHER RELATED WORK. 2. ACCEPTABLE PRODUCTS: TRIMJOIST CORPORATION (OR APPROVED EQUAL) J12, J14, J16, OR J18 AS SHOWN IN DESIGN DOCUMENTS. a. CHORDS SHALL BE 3.5” WIDE, MINIMUM #1 GRADE SOUTHERN PINE. b. DIAGONAL WEBBING SHALL BE PRECISION CUT SOUTHERN PINE ATTACHED TO THE CHORDS WITH STEEL PLATES CERTIFIED BY TPI. c. FLOOR TRUSS HEIGHT, LOADING, SPAN AND CENTER-TO-CENTER SPACING TO BE AS SHOWN ON THE DESIGN DRAWINGS. d. FLOOR TRUSSES TO BE TRIMABLE UP TO 12” ON EACH END TO ALLOW FOR LENGTH ADJUSTMENT IN THE FIELD AND ASSURE THAT ALL BEARING REQUIREMENTS ARE MET. 3. ALL FLOOR TRUSSES SHALL BE USED IN COVERED, DRY CONDITIONS ONLY. 4. EXCEPT FOR CUTTING TO LENGTH, TOP AND BOTTOM CHORDS OF FLOOR TRUSSES SHALL NOT BE CUT, DRILLED OR NOTCHED. DO NOT CUT, DRILL OR NOTCH THE TRUSS DIAGONALS. 5. DO NOT REMOVE, CUT OR ALTER ANY METAL PLATE CONNECTOR ON THE PARALLEL CHORD FLOOR TRUSS. 6. ENSURE THAT EACH PARALLEL CHORD FLOOR TRUSS BEARS ON THE BOTTOM CHORD BENEATH THE TRIMMED END SECTION OR THE FIRST METAL PLATE. PROVIDE 3 1/2" MINIMUM BEARING WIDTH AT EACH END OF THE PARALLEL CHORD FLOOR TRUSS. INCREASE BEARING WIDTH OR USE VERTICAL WEB STIFFENERS TO REINFORCE BEARING LOCATIONS WHERE INDICATED ON DRAWINGS OR DIRECTED BY MANUFACTURER. 7. FOR FLUSH-MOUNTED BEARING CONDITIONS, USE A METAL HANGER AS APPROVED BY THE MANUFACTURER OR SPECIFIED IN DESIGN DOCUMENTS. DO NOT USE “TOENAILING” TO SUPPLEMENT REQUIRED SUPPORT CAPACITY. HANGERS TO BE SIMPSON 3 1/2” WIDE SEAT HANGERS (OR APPROVED EQUAL) UNLESS NOTED OTHERWISE. PARALLEL CHORD FLOOR TRUSSES (CONT.) 8. DO NOT SUPPORT THE PARALLEL CHORD FLOOR TRUSS BY THE TOP CHORD. ALL SUPPORT MUST BE FROM UNDER THE BOTTOM FLANGE. 9. HANDLE INDIVIDUAL TRUSSES IN THE UPRIGHT POSITION ONLY AND INSTALL ALL TRUSSES RIGHT SIDE UP. VERIFY TOP OF TRUSSES WITH MANUFACTURER PROVIDED MARKING. 10. PROVIDE THE TEMPORARY BRACES, STRUTS, STRONGBACKS, ETC. IN ACCORDANCE WITH MANUFACTURER’S RECOMMENDATIONS TO PREVENT “DOMINOING” DURING CONSTRUCTION. DO NOT REMOVE UNTIL SUBFLOOR IS INSTALLED. 11. SUBFLOOR TO BE BOTH GLUED AND NAILED/SCREWED TO THE TOP CHORD OF THE FLOOR TRUSSES. 12. PROVIDE PERMANENT STRONGBACK STIFFENERS, BRACES, STRUTS AND WEB REINFORCEMENTS AS DIRECTED BY DESIGN DRAWINGS OR MANUFACTURER INSTALLATION DETAILS. 13. DO NOT USE FLOOR TRUSSES AS A STRONGBACK, BRACE, RIM BOARD, HEADER OR BEAM EXCEPT AS SHOWN ON DESIGN DRAWINGS. PROVIDE NOTED OR APPROVED DIMENSIONAL OR ENGINEERED WOOD, SUCH AS AN LVL, FOR SUPPLEMENTAL FRAMING. 14. DO NOT HANG CONCENTRATED LOADS FROM THE BOTTOM CHORD OR WEB MEMBERS. 15. DELIVER MATERIALS TO THE JOB SITE IN THE MANUFACTURER’S ORIGINAL PACKAGING, CONTAINERS AND BUNDLES. STORE AND HANDLE MATERIALS TO PROTECT THEM AGAINST CONTACT WITH DAMP AND WET SURFACES, EXPOSURE TO WEATHER, BREAKAGE AND DAMAGE. 16. SUBMITTALS: a. PRODUCT DATA: SUBMIT MANUFACTURER’S DESCRIPTIVE LITERATURE INDICATING MATERIAL COMPOSITION, THICKNESSES, DIMENSIONS AND LOADING DETAILS. b. SHOP DRAWINGS: SUBMIT DRAWING(S) INDICATING INSTALLATION DETAILS. INCLUDE LOCATIONS AND DETAILS OF ANY BLOCKING AND/OR BRIDGING AS REQUIRED. JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 20 N I C H O L A S S T R E E T 20 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 5902.2001 07/28/2021 8/30/2021 3:03:05 PM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Structural_Local_20 Nicholas Street_C Walker.rvt 0 LLC MWL S-001 GENERAL NOTES REV DATE BY DESCRIPTION 0 08/30/21 MWL ISSUED FOR PERMIT / CONSTRUCTION PLAN SE E CONC. FILL ALL CELLS VAPOR BARRIER 4" MIN. POROUS FILL COMPACTED SUBGRADE 3/8"DIA. A.B. w/ OVER SIZE WASHER @ 48" O.C. 2x STUD PER PLAN GRADE 8" CMU PER PLAN #4's @ 48" O.C. 2-#5's CONT. FIN. FLR. FACE OF STUD & FACE OF MASONRY SE E P L A N 8" U.N.O. ON PLAN 1'-6" TYP. 3" CLR. 3" C L R . T/FTG. PER PLAN NOTE: TYPICAL WALL FOOTING/CMU FOUNDATION WALL BONDBEAM REINFORCING TO MATCH SIZE AND SPACING OF BARS IN CONTINUOUS FOOTING/OR BOND BEAM AT CORNER LOCATIONS. 1 2 #5 CONT. SE E P L A N T/SLAB AND POLYPROPYLENE FIBERS. SEE PLAN VAPOR BARRIER COMPACTED SUBGRADE SEE PLAN 1'-0" TYP. U.N.O. ON PLAN DRIVEWAY PAVEMENT 1 2 VAPOR BARRIER 4" POROUS FILL #4's @ 48" O.C. 2xSTUD WALL PER PLAN. 3/8"ø 1"-0" ANCHOR BOLTS @ 48" O.C. (9" EMBED, 3" HOOK, PROJ. & THRD.) U.N.O. ON PLAN 1'-6" 2-#5's CONT. 1'- 0 " 3" C L R . PL A N SE E 8" CMU, CONC. FILL ALL CELLS 3/8"DIA. A.B. W/ OVER SIZE WASHER @ 48" O.C., TYP. 2x STUD PER PLAN, TYP. GRADE #4's @ 48" O.C., TYP. 2-#5's CONT. FACE OF STUD & FACE OF MASONRY 4" 1' - 8 " 8" U.N.O. ON PLAN 1'-6" TYP. 3" CLR. 3" C L R . T/FTG. PER PLAN NOTE: TYPICAL WALL FOOTING/CMU FOUNDATION WALL BONDBEAM REINFORCING TO MATCH SIZE AND SPACING OF BARS IN CONTINUOUS FOOTING/OR BOND BEAM AT CORNER LOCATIONS. T/CMU & T/HOUSE SLAB EL. 0'-0" T/GARAGE SLAB EL. -1'-4" 2x8 BOTTOM PL. CONT., TYP. 9"9" L CMU WALL/FTGC COMPACTED SUBGRADE, TYP. VAPOR BARRIER, TYP. SEE PLAN T/HOUSE SLAB T/GARAGE SLAB E.J. TYP. w/ CAULK @ TOP 4" 19 ' - 0 " 16 ' - 1 0 1 / 2 " O / O F A C E O F C M U W A L L 3' - 8 " 16'-10 1/2" O/O FACE OF CMU WALL 11'-0" O/O FACE OF CMU WALL 27'-10 1/2" O/O FACE OF CMU 36 ' - 3 1 / 2 " O / O F A C E O F C M U W A L L 4' - 6 " 5' - 4 1 / 2 " 46 ' - 2 " O / O F A C E O F C M U W A L L 1'-6 3/8"8'-3"1'-6 3/8"15'-11 1/8" 11'-11 3/8" O/O FACE OF CMU WALL 15'-11 1/8" O/O FACE OF CMU WALL 27'-10 1/2" O/O FACE OF CMU WALL 10 ' - 6 1 / 8 " 4' - 1 1 7 / 8 " 3' - 6 " 6'-8 3/8"3'-1 1/2" 11'-6 1/4" 7' - 1 3 / 4 " 5' - 1 1 / 4 " 16'-10 1/2" 8'-5 5/8"7'-5 1/2" C.J C. J C. J C. J C. J C.J C.J C.J EDGE OF HOUSE & PORCH SLAB EDGE OF HOUSE & PORCH SLAB AND FACE OF CMU WALL EDGE OF PORCH SLAB 12" SQ. x 8" THK. SLAB @ POST LOCATIONS, TYP. 4" (NOMINAL) THK. CONC. SLAB w/ 1.5#/ C.Y. OF POLYPROPYLENE FIBERS. T/SLAB EL. -0'-4" (SEE ARCH FOR STAIRS) C.J 6" WIDE x 8" THK. SLAB EDGES, TYP. 1'-6" WIDE x 1'-0" Dp. THICKENED SLAB CENTERED- ON-WALL SEE ARCH, TYP. 4" (NOMINAL THK. CONC. SLAB w/ 1.5#/C.Y. OF POLYPROPYLENE FIBERS. T/SLAB EL. @ HIGH POINT -0'-4" SL O P E 4" (NOMINAL) THK. CONC. SLAB w/ 1.5#/ C.Y. OF POLYPROPYLENE FIBERS. T/SLAB 0'-0" TYP. U.N.O. E.J. E. J . E. J . E.J. E.J. E. J . 1'-6" WIDE x 1'-0" Dp. THICKENED SLAB CENTERED- ON-WALL SEE ARCH, TYP. E.O.S. AND FACE OF 8" CMU WALL, TYP. T/FTG EL.-2'-0" TYP. U.N.O EDGE OD HOUSE SLAB 6" WIDE x 8" THK. SLAB EDGES, TYP. 4" (NOMINAL) THK. CONC. SLAB w/ 1.5#/ C.Y. OF POLYPROPYLENE FIBERS. T/SLAB EL. -0'-4" (SEE ARCH FOR STAIRS) EDGE OF HOUSE & PORCH SLAB EDGE OF HOUSE & PORCH SLAB EDGE OF HOUSE & GARAGE SLAB AND FACE OF CMU WALL EDGE OF HOUSE & GARAGE SLAB T/SLAB @ LOW POINT EL. -0'-4" TYP. U.N.O. 4/48 4/48 39 ' - 6 1 / 2 " O / O F A C E O F C M U W A L L EDGE OF PORCH SLAB 2 S-101 2 S-101 4 S-101 3 S-101 5 S-101 5 S-101 3 S-101 12'-1 1/2"5'-3 1/2"10'-5 1/2" 1'-6" 4/48 4/48 4/48 4/48 4/48 4/48 SL O P E SL O P E LEGEND: 4/48 -FOOTING STEP (SEE DET. ) DENOTES REBAR SIZE & SPACING. SEE PLAN - 2 -#4's x 4'-0"Lg. (TYP. U.N.O.)- 1/4" EXPANSION JOINT (SEE SECT. ) E.J.- CONTROL OR CONSTRUCTION JOINT (SEE SECT. ) C.J.- TYPICAL UNLESS NOTED OTHERWISE -TYP. U.N.O. SSSS /---- /---- /---- JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 20 N I C H O L A S S T R E E T 20 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 5902.2001 07/28/2021 8/30/2021 3:03:45 PM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Structural_Local_20 Nicholas Street_C Walker.rvt 0 THW MWL S-101 FOUNDATION & SLAB PLAN AND CONCRETE SECTIONS & DETAILS SCALE: 1/4" = 1'-0" 12 FT.8421.50 N SCALE: 1" = 1'-0"S-101 2 SECTION SCALE: 1" = 1'-0"S-101 3 SECTION SCALE: 1" = 1'-0"S-101 5 SECTION SCALE: 1" = 1'-0"S-101 4 SECTION SCALE: 1/4" = 1'-0"S-101 1 FOUNDATION AND SLAB PLAN REV DATE BY DESCRIPTION 0 08/30/21 MWL ISSUED FOR PERMIT / CONSTRUCTION 46 ' - 2 " O / O F A C E O F S T U D 12'-7"15'-3 1/2" 27'-10 1/2" O/O FACE OF STUD 9' - 1 0 1 / 2 " 6' - 1 " 6' - 9 1 / 2 " 23 ' - 5 " 16'-10 1/2"11'-0" 27'-10 1/2" O/O FACE OF STUD 36 ' - 3 1 / 2 " O / O F A C E O F S T U D 35 ' - 1 0 1 / 2 " 3' - 8 " 6' - 7 1 / 2 " 1 3/4"x11-1/4"DP 3 PLY. LVL DOUBLE 2x12 2x 1 2 F L O O R J O I S T S @ 1 6 " O . C T Y P . 8x8 DECORATIVE POST 3 1/2 x 16 1/2 3 PLY. LVL FACE OF STUD, TYP. U.N.O. 2x4 INTERIOR STUD WALL, TYP. U.N.O. OPEN DOUBLE 2x12 BLOCKING AS REQUIRED BETWEEN FLOOR TRUSSES @ BEARING WALL 2x12 FLOOR JOISTS @ 16" O.C TYP. 3 S-601 5 S-601 NOTES: 1. 1/2" NOMINAL PLYWOOD SHEATHING, TYP. ATTACH / 10d NAILS @ 6" O.C. ON PANEL EDGES & 12" O.C. ELSEWHERE. PROVIDE BLOCKING UNDER PANEL EDGES. 2. 3/4" NOMINAL TOUNGE AND GROOVE PLYWOOD SHEATHING, TYP. ATTACH / 10d NAILS @ 6" O.C. ON PANEL EDGES & 12" O.C. ELSEWHERE. PROVIDE BLOCKING UNDER PANEL EDGES. 3. PROVIDE A 3" KNOTCH TO ACCOMODATE DOUBLE 2x8 BEAM. PROVIDE MIN. OF (2) 1/2"Ø THRU-BOLTS WITH WASHERS. PROVIDE CBSQ88-SDS2 SIMPSON POST BASE CONNECTOR OR CONTRACTOR APPROVED EQUAL, TYP. INSTALL PER MANUFACTURERS INFO. 4. CONTRACTOR TO COORDINATE WITH ARCHITECT & ENGINEER ONSITE FOR ALL PROPOSED CHASE SPACE LOCATIONS PRIOR TO CONSTRUCTION. 2x12 FLOOR JOISTS @ 16" O.C TYP. TRIPLE 2x12 DOUBLE 2x12 DOUBLE 2x12 @ 16" O.C. 2x6 CEILING JOISTS 2x12 FLOOR JOISTS @ 16" O.C TYP. 1' - 0 " 38 ' - 6 1 / 2 " 39 ' - 6 1 / 2 " 27'-10 1/2" 9' - 1 0 1 / 2 " 29 ' - 8 " 2X 1 0 R I D G E B O A R D 2X 6 R O O F R A F T E R S @ 2 4 " O . C T Y P . 2X 6 R O O F R A F T E R S @ 2 4 " O . C T Y P . 7'-6"5'-1"15'-3 1/2" 27'-10 1/2" 2X4 OUT LOOKERS @ 24" O.C 2X6 RAFTERS @ 24" O.C 2X6 RAFTERS @ 24" O.C SLOPESLOPE SL O P E SL O P E 1/2" NOMINAL PLYWOOD SHEATHING, TYP. ATTACH / 10d NAILS @ 3" O.C. ON PANEL EDGES & 6" O.C. ELSEWHERE. PROVIDE BLOCKING UNDER PANEL EDGES. GABLE END WALL ROOF OUTLINE AND EDGE OF SHEATHING, TYP. FACE OF STUD TYP. U.N.O. RI D G E 6" BEAM BELOW FACE OF STUD TYP. U.N.O. 2x10 P.T. LEDGER BOARD TO FACE OF SHEATHING, TYP. (2 PLCS.) 2x10 P.T. LEDGER BOARD TO FACE OF SHEATHING, TYP. (2 PLCS.) 3X12 BEAM BELOW GABLE END WALL EDGE OF SHEATHING @ OUTLINE COVERED AREAS, TYP. P.T. 6x6 WOOD POST, TYP. (3 PLCS.). SEE NOTE 3. 7 S-601 7 S-601 SLOPERIDGERIDGESLOPE SL O P E 11'-0" JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 22 N I C H O L A S S T R E E T 22 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 3066.2101 6/3/2021 8/30/2021 3:04:02 PM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Structural_Local_20 Nicholas Street_C Walker.rvt 0 LLC MWL S-201 SECOND FLOOR AND ROOF FRAMING SCALE: 1/4" = 1'-0"S-201 1 FLOOR FRAMING PLAN SCALE: 1/4" = 1'-0"S-201 2 ROOF FRAMING PLAN REV DATE BY DESCRIPTION 0 08/30/21 MWL ISSUED FOR PERMIT / CONSTRUCTION JOINT. (MINIMUM 4 - 8d NAILS EACH SIDE). 3" WIDE x 2'-0" LONG STRAP OVER BEAM/TOP PLATE WITH TOP OF TOP PLATE, INSTALL 16 GAGE x IF TOP OF BEAM IS SET FLUSH NOTE: TOP PLATE JOINT IN STANDARD STUD LENGTH - SEE SCHEDULE MINIMUM BEARING BEAM SEE PLAN TOP PLATE MIN. 2'-0" MIN. 2'-0" SIMPSON H2.5 ANCHOR AT EACH TRUSS 2x STUDS w/ DOUBLE TOP PLATE ROOF TRUSS/OR RAFTER PER PLAN 2x4 BLOCKING (CUT TO ROOF SLOPE). SECURE ROOF SHEATHING TO BLOCKING w/ 8d NAILS AT 6" O.C. SHEATHING GYP. BOARD (SEE ARCH) T/CONCRETE SLAB OR CONCRETE BLOCK (SEE PLAN) 2x WALL P.T. SILL 2 -2x WALL STUD MIN. SIMPSON BOLTED HD3B HOLD DOWN ANCHOR AND 2 -5/8"ø STUD BOLTS, SEE MANUFACTURERS INFO. 5/8"ø ANCHOR BOLT, TYP. FOR EMBEDMENT SEE DETAIL 1/S-501. SHEATHING JOINT 4'-0" O.C. MAX. 6" O.C. MAX FOR BASE PL 6" O.C., U.N.O. FOR SHEAR WALLS6" O.C. 6" O.C. STAGGERED 2x4 MIN. BLOCKINGSTAGGERED HORIZ. JOINT DOUBLE TOP PLATE NOTE: IF TOP OF PARALLAM OR LVL BEAM IS SET FLUSH WITH TOP OF TOP PLATE, INSTALL 16 GAGE x 3" WIDE x 2'-0" LONG STRAP OVER BEAM / TOP PLATE JOINT. (MINIMUM 4 - 8d NAILS EACH SIDE). JOINT IN TOP PLATE DOUBLE 2x10 (w/ SPACER) DOOR / WINDOW HEADER STANDARD 2x4 OR 2x6 STUD FRAMING (TYP.)12" O.C. MAX. BRICK OR STONE MASONRY VENEER IF REQ'D SHALL BE ATTACHED TO THE STRUCTURAL WALL WITH ANCHOR TIES SPACED SO AS TO SUPPORT NO MORE THAN 2 SQUARE FEET OF WALL AREA. TIES MAY BE 22 GAUGE SHEET METAL 1 INCH WIDE MINIMUM OR TRUSS WIRE WITH MINIMUM 9 GAUGE WIRE. STAGGERED HORIZ. JOINTS STAGGERED HORIZ. JOINTS 6" O.C. MAX. U.N.O. FOR SHEAR WALLS PARALLAM OR LVL BEAM PER PLAN MAX. O.C. MIN.MIN. MAX. OPN'G (ONE STUD) LENGTH IS TWO STUDS (3") U.N.O. MI N . REF: WOOD FRAMING NOTES. 1' - 9 1 / 2 " AS R E Q ' D 6" O . C . M A X OPENING > 3'-6" MINIMUM BEARING 2'-0"2'-0" 3'-0" MIN. 1 1/2" 1'-0" 6" M A X 1 1 / 2 " M I N . 1 1/2" MIN. 6" MAX. SIMPSON HOLD DOWN, TYP. SEE DETAIL2/601 . LOCATE AS SHOWN @ LARGE OPENINGS AND @ EACH BLDG. CORNER. T/CONC. SLAB (SEE PLAN) 2x STUD SUB FLOOR RIM BOARD FLOOR JOIST, SEE PLAN SHEATHING CONTINUOUS ACROSS JOINTS. SHEATHING MAY BE SPLICED AT CENTER OF RIM BOARD. DOUBLE TOP PLATE 2x STUD NOTE: PROVIDE BLOCKING IN STUD WALL AT ALL SHEATHING JOINTS. SILL PLATE FLOOR JOIST, SEE PLAN 2x STUD SUB FLOOR RIM BOARD DOUBLE TOP PLATE 2x STUD SHEATHING CONTINUOUS ACROSS JOINTS. SHEATHING MAY BE SPLICED AT CENTER OF RIM BOARD. NOTE: PROVIDE BLOCKING IN STUD WALL AT ALL SHEATHING JOINTS. SILL PLATE JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 20 N I C H O L A S S T R E E T 20 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 5902.2001 07/28/2021 8/30/2021 3:04:18 PM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Structural_Local_20 Nicholas Street_C Walker.rvt 0 LLC MWL S-601 WOOD SECTIONS AND DETAILS SCALE: 3/4" = 1'-0"S-601 4 DETAIL (LVL AT INTERIOR BEARING WALL OPENING) SCALE: 3/4" = 1'-0"S-601 7 DETAIL (EAVE CONDITION @ BEARING WALL) NO SCALES-601 2 DETAIL (SHEAR WALL HOLD DOWN) NO SCALES-601 1 DETAIL (TYPICAL WOOD FRAMING AND ACCEPTABLE SHEATHING LAYOUT) NO SCALES-601 3 DETAIL NO SCALES-601 5 DETAIL REV DATE BY DESCRIPTION 0 08/30/21 MWL ISSUED FOR PERMIT / CONSTRUCTION DW D W Ra n g e R WH CO S S AT T I C AC C E S S S S S S S CO CG CG KITCHEN DINING MUD ROOM GARAGE STOR.POW. RM. ENTRY G G G CG WP CG 2 G 1G 3 F 1 F 4 5 3 3 3 3 3 CG 1 EP 6 1 WP GREAT ROOM CG 3 BEDROOM 2 BEDROOM 3 BEDROOM 1 HALL W.I.C M. BATH M. BEDROOM CG CG F F F F 2 3 33 2 BATH 1. CODES. THIS ELECTRICAL PLAN IS INTENDED TO INDICATE THE REQUIREMENTS OF THE OWNER. THE DETAILS OF THE ELECTRICAL SYSTEM SHALL BE DETERMINED BY AN ELECTRICAL CONTRACTOR LICENSED ACCORDING TO NEC 2020 AND BY THE LOCAL BUILDING DEPARTMENT. INSTALL ALL ELECTRICAL WIRING, CONDUIT AND PANEL BOXES,CO-AXIAL CABLE, AND TELEPHONE WIRING PER LOCAL CODES. REVIEW DRAWINGS AND PROVIDE ALL WORK FOR A COMPLETE AND OPERABLE SYSTEM, INCLUDING ALL INCIDENTALS, REQUIRED BY CODE AGENCIES AND LOCAL GOVERNING BODIES. 2. RECEPTACLES IN KITCHEN, DINING ROOM, LIVING ROOM AND BEDROOM SHALL BE INSTALLED SUCH THAT NO POINT MEASURED HORIZONTALLY ALONG THE FLOOR LINE IN ANY WALL SPACE WIDER THAN 2' IS MORE THAN 6 FT FROM A RECEPTACLE OUTLET. 3. IN THE KITCHEN A MINIMUM OF (2) 20- AMPERE SMALL-APPLIANCE BRANCH CIRCUITS SHALL SERVE MULTIPLE COUNTERTOP OUTLETS. IN ADDITION PROVIDE DEDICATED 20-AMPERE CIRCUIT FOR REFRIGERATION EQUIPMENT 4. IN KITCHENS A RECEPTACLE OUTLET SHALL BE INSTALLED AT EACH WALL COUNTERTOP SPACE THAT IS 12 IN. OR WIDER. RECEPTACLE OUTLETS SHALL BE INSTALLED SO THAT NO POINT ALONG THE WALL LINE IS MORE THAN 24 IN. MEASURED HORIZONTALLY FROM A RECEPTACLE OUTLET IN THAT SPACE. 5. ALL 120-VOLT, SINGLE PHASE, 15-AND 20- AMPERE BRANCH CIRCUITS SUPPLYING OUTLETS, EXCEPT BATHROOM RECEPTACLES, SHALL BE PROTECTED BY A LISTED ARC-FAULT CIRCUIT INTERRUPTER, COMBINATION-TYPE, INSTALLED TO PROVIDE PROTECTION OF THE BRANCH CIRCUIT PER NEC 210.12. WHERE AFCI AND GFCI PROTECTION IS REQUIRED, A DUAL FUNCTION CIRCUIT BREAKER OR RECEPTACLE SHALL BE PROVIDED. 6. A 120V, SINGLE-PHASE, 15-OR 20-AMPERE- RATED RECEPTACLE OUTLET SHALL BE INSTALLED AT AN ACCESSIBLE LOCATION FOR THE SERVICING OF HEATING AND AIR- CONDITIONING EQUIPMENT. THE RECEPTACLE SHALL BE LOCATED ON THE SAME LEVEL AND WITHIN 25 FT OF THE HEATING AND AIR-CONDITIONING EQUIPMENT. THE RECEPTACLE OUTLET SHALL NOT BE CONNECTED TO THE LOAD SIDE OF THE EQUIPMENT DISCONNECTING MEANS. GENERAL ELECTRICAL NOTES SERVICE-ENTRANCE METER AND FUSED DISCONNECT. PROVIDE AND INSTALL CONDUIT, SIZED PER NEC 2020, TO ELECTRICAL PANELS. ROUTE CONDUIT UNDER CONCRETE FLOOR SLAB. COORDINATE SERVICE AND METERING INSTALLATION REQUIREMENTS WITH UTILITY COMPANY AND OWNER PRIOR TO BID AND INSTALLATION. POWER PLAN KEYED NOTES 1 SPST TOGGLE SWITCH 48" UP THREE WAY TOGGLE SWITCH 48" UP3 C CG WP DUPLEX CONVENIENCE OUTLET 18" UP DUPLEX CONVENIENCE OUTLET 48" UP OR 6" ABOVE COUNTER/BACKSPLASH DUPLEX CONVENIENCE OUTLET 48" UP OR 6" ABOVE COUNTER/BACKSPLASH GROUND FAULT INTERRUPTER TYPE G DUPLEX CONVENIENCE OUTLET 18" UP GROUND FAULT INTERRUPTER TYPE DUPLEX CONVENIENCE OUTLET 18" UP WEATHERPROOF GROUND FAULT INTERRUPTER TYPE ELECTRICAL PANEL ELECTRICAL SYMBOLS: LIGHT FIXTURE EXHAUST FAN SPST TOGGLE SWITCH 48" UP. CONNECT TO CEILING FAN.F CARBON MONOXIDE DETECTOR SMOKE DETECTORS CO JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 20 N I C H O L A S S T R E E T 20 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 5902.2001 07/28/2021 8/30/2021 3:48:46 PM K:\30662101\Elec\30662101_20 Nicholas Street Electrical-Central.rvt 0 JAP HJW E-101 ELECTRICAL PLAN SCALE: 1/4" = 1'-0"E-101 1 FIRST FLOOR ELECTRICAL PLAN SCALE: 1/4" = 1'-0"E-101 2 SECOND FLOOR ELECTRICAL PLAN SPECIAL OUTLET SCHEDULE ID VOLTS DESCRIPTION 1 120 V DISHWASHER, PROVIDE GFCI PROTECTION 2 240 V DRYER, PROVIDE GFCI PROTECTION 3 240 V WATER HEATER 4 120 V EXHAUST HOOD 5 120 V RANGE 6 120 V FOOD DISPOSAL, PROVIDE GFCI PROTECTION MOTOR SCHEDULE ID DESCRIPTION 1 HVAC OUTDOOR UNIT. PROVIDE LOCAL DISCONNECTING MEANS FOR EACH MOTOR. COORDINATE WIRE SIZE WITH UNIT MCA. COORDINATE BREAKER SIZE WITH UNIT MOCP. 2 HVAC INDOOR UNIT LOCATED IN ATTIC. PROVIDE LOCAL DISCONNECTING MEANS. COORDINATE WIRE SIZE WITH UNIT MCA. COORDINATE BREAKER SIZE WITH UNIT MOCP. 3 GARAGE DOOR OPENER REV DATE BY DESCRIPTION 0 08/30/21 HJW ISSUED FOR PERMIT / CONSTRUCTION Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 1 CONTRACT between AUGUSTA, GEORGIA And LANEY WALKER DEVELOPMENT CORPORATION in the amount of $200,249.00 USD Two Hundred Thousand Two Hundred and Forty-Nine Dollars and 00/100 for Fiscal Year 2021 Providing funding for LANEY WALKER/BETHLEHEM REVITALIZATION PROJECT 22 Nicholas Street THIS AGREEMENT (“Contract”), is made and entered into as of the ___ day of 2021 (“the effective date”) by and between Augusta, Georgia, a political subdivision of the State of Georgia (hereinafter referred to as “Augusta”), acting through the Housing and Community Development Department (hereinafter referred to as “HCD”) - with principal offices at 510 Fenwick Street, Augusta, Georgia 30901, as party of the first part, and LWDC., a developer, organized pursuant to the Laws of the State of Georgia, hereinafter called "LWDC” as party in the second part. WITNESSETH WHEREAS, Augusta is qualified by the U. S. Department of Housing and Urban Development (hereinafter called HUD) as a Participating Jurisdiction, and has received Laney Walker/Bethlehem Bond Financing for the purpose of providing and retaining affordable and market rate housing for eligible families; and WHEREAS, LWDC, a procured developer and contractor with HCD wishes to increase homeownership opportunities and preserve and increase the supply of affordable/market rate housing for eligible families; and WHEREAS, Augusta wishes to enter into a contractual Agreement with LWDC for the administration of eligible affordable and market rate housing development activities utilizing Laney Walker Bond Financing; and WHEREAS, this activity has been determined to be an eligible activity in accordance with 24 CFR 92.504(c)(13) and will meet one or more of the national objectives and criteria outlined in Title 24 Code of Federal Regulations, Part 92 of the Housing and Urban Development regulations; and WHEREAS, LWDC has been selected and approved through a solicitation process for development partners to assist in the redevelopment of Laney Walker and Bethlehem communities; and WHEREAS, LWDC has agreed to provide services funded through this contract free from political activities, religious influences or requirements; and Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 2 WHEREAS, LWDC has requested, and Augusta has approved a total of $200,249.00 in funding to perform eligible activities as described in Article I; below: NOW, THEREFORE, the parties of this Agreement for the consideration set forth below, do here and now agree to the following terms and conditions: ARTICLE I. SCOPE OF SERVICES A. Scope of Services Project Description: LWDC agrees to utilize approved Laney Walker/Bethlehem Bond financing funds to support project related costs associated with the Laney Walker/Bethlehem Redevelopment Project. KAMATH, LLC agrees to match Laney Walker/Bethlehem Bond funds 50% of total construction cost in the form of reimbursement. Under this Agreement: KAMATH, LLC will perform as co-developer with LWDC, a procured developer with Laney Walker/Bethlehem. LWDC will perform new construction for one (1) single family detached home identified as property number 22 Nicholas Street. LWDC will perform all required construction management and project oversight, in accordance with all laws, ordinances, and regulations of Augusta. LWDC will perform all functions required to ensure delivery of a final product meeting all requirements as set forth by said Agreement to include: • Materials list to include brand name and/or model number of materials as specified or agreed to adjustments to specifications including but not limited to: appliances, windows, HVAC, fixtures and First Quality lumber. LWDC is to provide a finish schedule with the specifications, brands, and model numbers for all interior finishes 90 days from completion for agreement by HCD. Actual material invoices may be requested to verify charges. B. Use of Funds: Laney Walker/Bethlehem Bond funds shall be used by LWDC for the purposes and objectives as stated in Article I, Scope of Services, of this Agreement. The use of funding for any other purpose(s) is not permitted. The following summarizes the proposed uses of funds under this Agreement based on total material and labor cost of $196,249.00 1. Profit An amount not to exceed percent (50%) of the construction cost as outlined and approved in Article I. Scope of Services, Section B. Use of Funds and on the Work Write-Up, shall be paid to LWDC for costs identified as necessary operating time and expenses in addition to the profit accrued in the development of one single family detached home identified as 22 Nicholas Street. The design and specifications of the property shall be approved by HCD prior to construction (see Appendix). HCD will have the latitude to pay O&P directly to the procured developer/contractor on a pay for performance basis or upon the sale of the single family detached home identified as 22 Nicholas Street. Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 3 2. Developer’s Fee $4,000.00 3. Developer’s Fee Disbursements Developer’s Fee shall be dispensed when construction is 100% completed and certificate of occupancy is received. Co-Developer’s Fee is dispensed upon sale of the home and should not exceed sixteen percent (16%). C. Program Location and Specific Goals to be Achieved LWDC shall conduct project development activities and related services in its project area Laney Walker/Bethlehem that incorporates the following boundaries: Fifteenth Street, R.A. Dent, Wrightsboro Road, Twiggs Street, MLK Boulevard and Walton Way. D. Project Eligibility Determination It has been determined that the use of Laney Walker/Bethlehem Bond Financing funds by LWDC will be in compliance with legislation supporting community development in Laney Walker/Bethlehem as authorized under the Urban Redevelopment Authority which acts in behalf of the Augusta Commission to provide oversight of the operation of the Laney Walker/Bethlehem Redevelopment Project. Notwithstanding any other provisions of this contract, LWDC shall provide activities and services as described in the description of the project, including use of funds, its goals and objectives, tasks to be performed and a detailed schedule for completing the tasks for this project as provided in Exhibit A of this contract. ARTICLE II. BUDGET AND METHOD OF PAYMENT LWDC will carry out and oversee the implementation of the project as set forth in this Agreement and agrees to perform the required services under the general coordination of HCD. In addition, and upon approval by Augusta, LWDC may engage the services of outside professional services consultants and contractors to help carry out the program and projects. A. Augusta shall designate and make funds available in the following manner: 1. Augusta agrees to pay LWDC, a maximum of $196,249.00 under this Agreement for project expenses incurred as outlined in ARTICLE I, Scope of Services, subject to LWDC’s compliance with all terms and conditions of this Agreement and the procedures for documenting expenses and activities as set forth in said Agreement. 2. The method of payment for construction costs, including only materials and labor as outlined and approved on the Work Write-Up, not to exceed the aforementioned contracted amount of $200,249.00 and shall be on a pay for performance basis provided LWDC and HCD determine the progress is satisfactory. LWDC shall utilize the AIA Form provided by HCD (see Appendix). For invoicing, LWDC will include documentation showing proof of completion of work in accordance with the amount requested, inspected, and accepted by HCD, lien waivers for vendors and sub-contractors, as specified in the Work Write-Up found in Exhibit B & E. 3. When nearing 50%, the co-developer, KAMATH, LLC, should be prepared to pay their 50%: $98,124.50 as agreed to HCD for material and labor only. Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 4 4. HCD will monitor the progress of the project and LWDC’s performance on a weekly basis with regards to the production of housing units and the overall effectiveness of project. 5. Upon the completion of this Agreement, any unused or residual funds remaining shall revert to Augusta and shall be due and payable on such date of the termination and shall be paid no later than thirty (30) days thereafter. LWDC and HCD shall share in the cost and proceeds of developing the residence at 22 Nicholas Street as follows: 6. Funds may not be transferred from line item to line item in the project budget without the prior written approval of Augusta Housing and Community Development. 7. This Agreement is based upon the availability of funding under the Laney Walker/Bethlehem Revitalization Project. Should funds no longer be available, it is agreed to by both parties that this contract shall terminate and any LWDC deemed satisfactorily progress made within the contracted construction only amount not to exceed fifty percent (50%) shall be paid to LWDC. 8. HCD will retain ten percent (10%) of an amount within the one hundred percent (100%) of construction costs, including only materials and labor as outlined and approved on the Work Write-Up, after the Certificate of Occupancy has been issued until LWDC and HCD determine that all HCD punch-list items have been satisfied. B. Project Financing The Augusta Housing and Community Development will provide an amount not to exceed the actual construction costs including only materials and labor as outlined and approved on the Work Write-Up to be expended by LWDC for construction costs related to the development of one single family detached home identified as 22 Nicholas Street. Additionally, HCD will provide 100% of all change orders (where applicable) as approved by HCD and LWDC in writing. All funding is being provided as payment for services rendered as per this Agreement. C. Timetable for Completion of Project Activities LWDC shall be permitted to commence with the expenditure of Laney Walker Bethlehem Bond Financing funds as outlined in said Agreement upon procurement of a construction contractor in accordance with its policies and procedures; and approval of a detailed outline of project expenditures anticipated for the completion of the development within 120 days of said home identified as 22 Nicholas Street. Liquidated Damages LWDC agrees to pay as liquidated damages to HCD the sum of two hundred dollars ($200.00) for each consecutive calendar day after the expiration of the Contract Time of Completion Time, except for authorized extensions of time by Augusta. This section is independent of any section within this Agreement concerning the default of LWDC. The parties agree that these provisions for liquidated damages are not intended to operate as penalties for breach of Contract. Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 5 The liquidated damages set forth above are not intended to compensate Augusta for any damages other than inconvenience and loss of use or delay in services. The existence or recovery of such liquidated damages shall not preclude Augusta from recovering other damages in addition to the payments made hereunder which Augusta can document as being attributable to the documented failure of LWDC. In addition to other costs that may be recouped, Augusta may include costs of personnel and assets used to coordinate, inspect, and re-inspect items within this Agreement as well as attorney fees if applicable. Specified excuses LWDC is not responsible for delay in performance caused by hurricanes, tornados, floods, and other severe and unexpected acts of nature. In any such event, the contract price and schedule shall be equitably adjusted. Temporary Suspension or Delay of Performance of Contract To the extent that it does not alter the scope of this Agreement, Augusta may unilaterally order a temporary stopping of the work or delaying of the work to be performed by LWDC under this Agreement. D. Project Budget: Limitations All costs associated with construction, O&P, construction management, and real estate expenses have been outlined in said Agreement as percentage-based costs related to the development of one single family detached home identified as 22 Nicholas Street as part of the Laney Walker/Bethlehem Revitalization Project. HCD will have the latitude to pay such costs directly to the procured construction contractor. LWDC shall be paid a total consideration of no more than 196,249.00 for full performance of the services specified under this Agreement. Any cost above this amount shall be the sole responsibility of HCD. It is also understood by both parties to this contract that the funding provided under this contract for this specific project shall be the only funds provided by Augusta unless otherwise agreed to by Augusta and LWDC. Augusta shall adhere to the budget as outlined in the Work Write-Up (Exhibit B) in the performance of this contract. ARTICLE III. TERM OF CONTRACT The term of this Agreement shall commence on the date when this Agreement is executed by Augusta and LWDC (whichever date is later) and shall end at the completion of all program activities, within the time specified in Article II.C, or in accordance with ARTICLE X: Suspension and Termination. ARTICLE IV. DOCUMENTATION AND PAYMENT A. This is a pay-for-performance contract and in no event shall HCD provide advance funding to LWDC, or any subcontractor hereunder. Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 6 B. LWDC shall not use these funds for any purpose other than the purpose set forth in this Agreement. C. Subject to LWDC’s compliance with the provisions of this Agreement, Augusta agrees to reimburse all budgeted costs allowable under federal, state, and local guidelines. D. All purchases of capital equipment, goods and services shall comply with the procurement procedures of OMB Circular A-110 "Uniform Administrative Requirements for Grant Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations" as well as the procurement policy of Augusta. E. Requests by LWDC for payment shall be accompanied by proper documentation and shall be submitted to HCD, transmitted by a cover memo, for approval no later than thirty (30) calendar days after the last date covered by the request. For purposes of this section, proper documentation includes Updated Exhibit A- schedule (Gantt Chart), Updated Exhibit B- Work Write-Up, and AIA Form. F. LWDC shall maintain an adequate financial system and internal fiscal controls. G. Unexpended Funds: Unexpended funds shall be retained by Augusta upon written request, Augusta may consider the reallocation of unexpended funds to eligible projects proposed by LWDC. H. The terms of this Agreement supersede any and all provisions of the Georgia Prompt Pay Act. I. Upon the sale of the detached single-family home at 22 Nicholas Street, HCD is to provide LWDC with any outstanding payments on approved invoices and related costs received within ten (10) business days. ARTICLE V. ADMINISTRATIVE REQUIREMENTS Conflict of Interest LWDC agrees to comply with the conflict of interest provisions contained in 24 CFR 85.36, 570.611, OMB Circular A-110 and OMB Circular A-102 as appropriate. This conflict of interest provision applies to any person who is an employee, agent, consultant, officer, or elected official or appointed official of LWDC. No person described above who exercises, may exercise or has exercised any functions or responsibilities with respect to the activities supported under this contract; or who are in a position to participate in a decision- making process or gain inside information with regard to such activities, may obtain any financial interest or benefit from the activities, or have a financial interest in any contract, sub- contract, or agreement with respect to the contract activities, either for themselves or those with whom they have business or family ties, during their tenure or for one year thereafter. For the purpose of this provision, "family ties", as defined in the above cited volume and provisions of the Code of Federal Regulations, include those related as Spouse, Father, Mother, Father-in-law, Mother-in-law, Step-parent, Children, Step-children, Brother, Sister, Brother-in-law, Sister-in-law, Grandparent, Grandchildren of the individual holding any interest in the subject matter of this Agreement. LWDC in the persons of Directors, Officers, Employees, Staff, Volunteers and Associates such as Contractors, Sub-contractors and Consultants shall sign and submit a Conflict of Interest Affidavit. (Affidavit form attached as part in parcel to this Agreement). Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 7 Augusta may, from time to time, request changes to the scope of this Agreement and obligations to be performed hereunder by LWDC. In such instances, LWDC shall consult with HCD/Augusta on any changes that will result in substantive changes to this Agreement. All such changes shall be made via written amendments to this Agreement and shall be approved by the governing bodies of both Augusta and LWDC. Statutes, regulations, guidelines, and forms referenced throughout this Agreement are listed in Appendix A and are attached and included as part in parcel to this Agreement. ARTICLE VI. OTHER REQUIREMENTS A. LWDC agrees that it will conduct and administer activities in conformity with Pub. L. 88-352, "Title VI of the Civil Rights Act of 1964", and with Pub. L. 90-284 "Fair Housing Act" and that it will affirmatively further fair housing. One suggested activity is to use the fair housing symbol and language in LWDC publications and/or advertisements. (24 CFR 570.601). B. LWDC agrees that the ownership in the housing assisted units must meet the definition of “homeownership” in §92.2. C. LWDC agrees to comply with 24 CFR Part I, which provides that no person shall be excluded from participation in this project on the grounds of race, color, national origin, or sex; or be subject to discrimination under any program or activity funded in whole or in part with federal funds made available pursuant to the Act. D. No person employed in the work covered by this contract shall be discharged or in any way discriminated against because he or she has filed any complaint or instituted or caused to be instituted any proceeding or has testified or is about to testify in any proceeding under or relating to the labor standards applicable hereunder to his or her employer. (24 CFR 570.603) E. LWDC agrees that in accordance with the National Environmental Policy Act of 1969 and 24 CFR Part 58, it will cooperate with Augusta/HCD in complying with the Act and regulations, and that no activities will be undertaken until notified by Augusta/HCD that the activity is in compliance with the Act and regulations. Prior to beginning any project development activity, an environmental review must be conducted by HCD pursuant to (24 CFR 570.604). F. Consistent with the Flood Disaster Protection Act of 1973 (42 USC 4001-4128), LWDC agrees that funds shall not be expended for acquisition or construction in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards (representing the 100-year floodplain). Exceptions will be made if the community is participating in the National Flood Insurance Program or less than a year has passed since FEMA notification and flood insurance has been obtained in accordance with section 102(a) of the Flood Disaster Protection Act of 1973. G. LWDC agrees to take all reasonable steps to minimize displacement of persons as a result of assisted activities. Any such activities will be conducted in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) and the Housing and Community Development Act of 1974 (24 CFR 570.606). Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 8 H. LWDC agrees to comply with Executive Order 11246 and 12086 and the regulations issued pursuant thereto (41 CFR 60) which provides that no person shall be discriminated against on the basis of race, color, religion, sex, or national origin. LWDC will in all solicitations or advertisements for employees placed state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin or familial status. I. LWDC will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, or familial status. LWDC will take appropriate action to ensure that applicants are employed, and that employees are treated fairly during employment, without regard to their race, color, religion, sex, national origin, or familial status. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or advertising; lay-off or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. LWDC agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by Augusta setting forth the provisions of this nondiscrimination clause. J. In accordance with Section 570.608 of the CDBG Regulations, LWDC agrees to comply with the Lead Based Paint Poisoning Prevention Act pursuant to prohibition against the use of lead- based paint in residential structures and to comply with 24 CFR 570.608 and 24 CFR 35 with regard to notification of the hazards of lead-based paint poisoning and the elimination of lead- based paint hazards. K. LWDC agrees to comply with 24 CFR 570.609 with regards to the direct or indirect use of any contractor during any period of debarment, suspension, or placement in ineligibility status. No contract will be executed until such time that the debarred, suspended, or ineligible contractor has been approved and reinstated by HCD. L. In accordance with 24 CFR part 24, subpart F, LWDC agrees to administer a policy to provide a drug-free workplace that is free from illegal use, possession or distribution of drugs or alcohol by its beneficiaries as required by the Drug Free Workplace Act of 1988. M. Any publicity generated by LWDC for the project funded pursuant to this Agreement, during the term of this Agreement or for one year thereafter, will make reference to the contribution of HCD in making the project possible. The words “Augusta, Georgia Department of Housing and Community Development" will be explicitly stated in any and all pieces of publicity; including but not limited to flyers, press releases, posters, brochures, public service announcements, interviews, and newspaper articles. N. LWDC shall comply with all applicable laws, ordinances and codes of the federal, state, and local governments and shall commit no trespass on any public or private property in performing any of the work embraced by this contract. LWDC agrees to obtain all necessary permits for intended improvements or activities. O. LWDC shall not assign any interest in this contract or transfer any interest in the same without the prior written approval of Augusta. P. LWDC agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by HCD, setting forth the provisions of this nondiscrimination clause. Except as prohibited by law or the March 14, 2007, Court Order in the case Thompson Wrecking, Inc. v. Augusta, Georgia, Civil Action No. 1:07-CV-019 (S.D. Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 9 GA 2007). ANY LANGUAGE THAT VIOLATES THIS COURT ORDER IS VOIDABLE BY THE AUGUSTA GOVERNMENT. LWDC agrees to comply with any federally mandated requirements as to minority and women owned business enterprises. Q. All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia has registered with and is participating in a federal work authorization program. All contractors and subcontractors must provide their E-Verify number and must be in compliance with the electronic verification of work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and shall continue to use the federal authorization program throughout the contract term. All contractors shall further agree that, should it employ or contract with any subcontractor in connection with the physical performance of services pursuant to its contract with Augusta, Georgia, the contractor will secure from such subcontractors each subcontractor’s E-Verify number as evidence of verification of compliance with O.C.G.A §13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to maintain records of such compliance and provide a copy of each such verification to HCD at the time the subcontractors are retained to perform such physical services. R. LWDC agrees that low and moderate income persons reside within Augusta-Richmond County and that contract for work in connection with the project be awarded to eligible businesses which are located in or owned in substantial part by persons residing in Richmond County. (24 CFR 570.697) Utilization of contractors and/or subcontractors outside of the Augusta, Georgia- Richmond County area is not desirable. S. LWDC agrees to comply with the prohibitions against discrimination on the basis of age under the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing regulations at 24 CFR part 146 and the prohibitions against otherwise qualified individuals with handicaps under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and implementing regulations at 24 CFR part 8. For purposes of the emergency shelter grants program, the term dwelling units in 24 CFR Part 8 shall include sleeping accommodations. T. LWDC will not discriminate against any employee or applicant for employment on the basis of religion and will not give preference of persons on the basis of religion. LWDC will not discriminate against any person applying for shelter on the basis of religion. LWDC will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing, and exert no religious influence in the provision of shelter and other eligible activities funded by this grant. U. Indirect costs will only be paid if LWDC has indirect cost allocation plan approved by the Augusta Housing and Community Development prior to the execution of this Contract. V. HCD shall not approve any travel or travel related expenses to LWDC with funds provided under this. Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 10 W. Construction Requirements In the absence of local codes, properties must meet the HUD Section 8 Housing Quality Standards [HQS]. All housing assisted under this Agreement is “new construction” by definition and therefore must meet the local building codes for new housing in Augusta, Georgia, as applicable. LWDC is required by state and local laws, to dispose of all site debris, trash, and rubble from the project be transported to and disposed of at the Augusta, Georgia Solid Waste Landfill in accordance with local and state regulations. The contractor shall provide evidence of proper disposal of, the name and location of the disposal facility, date of disposal and all related fee. Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work site of LWDC or any subcontractor of LWDC or subunit thereof which is pertinent to the performance of any contract awarded or to be awarded by Augusta Housing & Community Development Department. ARTICLE VII. SUSPENSION AND TERMINATION A. In the event LWDC materially fails to comply with any terms of this Agreement, including the timely completion of activities as described in the timetable and/or contained in ARTICLE II.C, Augusta, Georgia may withhold cash payments until LWDC cures any breach of the Agreement. If LWDC fails to cure the breach, Augusta may suspend or terminate the current award of funds. LWDC will not be eligible to receive any other funding. B. Damages sustained as a result of any breach of this Agreement. In addition, to any other remedies it may have at law or equity, HCD may withhold any payments to LWDC for the purposes of offsetting the exact amount of damages once determined. C. In the best interest of the project and to better serve the people in the target areas and fulfill the purposes of the Laney Walker/ Bethlehem Revitalization project, either party may terminate this Agreement upon giving thirty (30) day notice in writing of its intent to terminate, stating its reasons for doing so. In the event Augusta terminates this Agreement, Augusta shall pay LWDC for documented committed eligible costs incurred prior to the date of notice of termination. D. Notwithstanding any termination or suspension of this Agreement, LWDC shall not be relieved of any duties or obligations imposed on it under this Agreement with respect to HCD funds previously disbursed or income derived therefrom. E. To the extent that it does not alter the scope of this Agreement, Augusta, GA may unilaterally order a temporary stopping of the work or delaying of the work to be performed by LWDC under this contract. ARTICLE VIII. NOTICES Whenever either party desires to give notice unto the other, such notice must be in writing, sent by certified United States mail, return receipt requested, addressed to the party for whom it is intended, at the place last specified, and the place for giving of notice shall remain such until it shall have been changed by written notice. Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 11 Augusta will receive all notices at the address indicated below: Office of the Administrator ATTN: Odie Donald, II, Administrator Municipal Building 535 Telfair Street, Suite 910 Augusta, Georgia 30901 With copies to: Augusta Housing and Community Development Department ATTN: Hawthorne Welcher, Jr., Director 510 Fenwick Street Augusta, Georgia 30901 Laney Walker Development Corporation will receive all notices at the address indicated below: Laney Walker Development Corporation ATTN: Edith Peebles 851 Laney Walker Blvd. Augusta, GA 30903 With copies to: Kamath, LLC ATTN: Dr. Kamath, 1756 Broad Street Augusta, GA 30904 ARTICLE IX. INDEMNIFICATION LWDC will at all times hereafter indemnify and hold harmless Augusta, its officers, agents and employees, against any and all claims, losses, liabilities, or expenditures of any kind, including court costs, attorney fees and expenses, accruing or resulting from any or all suits or damages of any kind resulting from injuries or damages sustained by any person or persons, corporation or property, by virtue of the performance of this Agreement. By execution of this Agreement, LWDC specifically consents to jurisdiction and venue in the Superior Court of Richmond County, Georgia and waives any right to contest jurisdiction or venue in said Court. Should it become necessary to determine the meaning or otherwise interpret any work, phrase or provision of this Agreement, or should the terms of this Agreement in any way be the subject of litigation in any court of laws or equity. It is agreed that the laws of the State of Georgia shall exclusively control the same. The parties hereto do agree to bind themselves, their heirs, executors, administrators, trustees, successors and assigns, all jointly and severally under the terms of this Agreement. ARTICLE X. PRIOR AND FUTURE AGREEMENTS This Document incorporates and includes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 12 Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements whether oral or written. HCD is not obligated to provide funding of any kind to LWDC beyond the term of this Agreement. LWDC warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by LWDC for the purpose of securing business and that LWDC has not received any non- Augusta fee related to this Agreement without the prior written consent of HCD. For breach or violation of this warranty, HCD shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement prices of consideration the full amount of such commission, percentage, brokerage, or contingent fee. ARTICLE XI. LEGAL PROVISIONS DEEMED INCLUDED Each and every provision of any law or regulations and clause required by law or regulation to be inserted in this Agreement shall be deemed to be inserted herein and this Agreement shall be read and enforced as though it were included herein and if, through mistake or otherwise, any such provision is not inserted or is not correctly inserted, then upon application of either party this Agreement shall forthwith be amended to make such insertion. ARTICLE XII. DISCLAIMER Any and all language in this Agreement pertaining to HUD regulations and/or the utilizations of HOME funding is deemed voidable when utilizing Laney Walker Bond funds in its entirety. However, if there are any federal funds utilized by this project, including Homebuyer Subsidy funds, this Agreement will be enforceable in its entirety. ARTICLE XIII. COUNTERPARTS This Agreement is executed in two (2) counterparts– each of which shall be deemed an original and together shall constitute one and the same Agreement with one counterpart being delivered to each party hereto. ARTICLE XIV. INSURANCE The DEVELOPER/CONTRACTOR shall provide, at all times that this Agreement is in effect, Insurance with limits of not less than: A. Workmen’s Compensation Insurance – in accordance with the laws of the State of Georgia. B. Public Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars for injuries, including those resulting in death to any one person, and in an amount of not less than One Million ($1,000,000) Dollars on account of any one occurrence. C. Property Damage Insurance – in an amount of not less than One Million ($1,000,000) Dollars from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars. D. Valuable Papers Insurance – in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project. Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 13 E. Professional Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000. IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: Approved as to Form by (please initial here): Augusta, GA Law Department Date: ____________________ By: __________________________________ Mayor Hardie Davis, Jr., as its Mayor Date: ____________________ By: _______________________________ Odie Donald, II, as its Administrator Date: _____________________ By: _________________________________ Hawthorne Welcher, Jr., as its Director Date: _____________________ By: ________________________ Lena Bonner, as its Clerk of Commission Affix Seal Here: ATTEST: LWDC ATTEST: KAMATH, LLC By: _________________________ Owner _________________________ Owner Date: _______________________ By: _________________________ Owner Date: _______________________ Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 14 APPENDIX 1 Architectural Plans/Designs Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 15 APPENDIX 2 American Institute of Architects (AIA) Form - Sample Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 16 APPENDIX 3 Statutes: (Available on Request) OMB Circular A-110 - Uniform Administrative Requirements for Grants and Agreement with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations OMB Circular A- 122 - Cost Principles for Non-Profit Organizations OMB Circular A-133 - Audits of Institutions of Higher Education & other Non-Profit Institutions 40 USC 276 Davis-Bacon Act 40 USC 327 Contract Work Hours and Safety Standard Act Uniform Relocation Assistance and Real Property Acquisition Policies Act Lead Based Paint Poisoning Prevention Act 24 CFR 35 – HUD Requirements for Notification, Evaluation and Reduction of Lead-Based Paint Hazards in Housing Receiving Federal Assistance and Federally-Owned Residential Property being sold, Final Rule Augusta, Georgia- Richmond County Procurement Policy Conflict of Interest Affidavit Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 17 APPENDIX 4 CONSTRUCTION REQUIREMENTS 1. All construction projects shall comply with Federal, State, and local codes and ordinances, including, but not limited to, the following: A. All work shall be in compliance with the International Building Code current edition of National Electric Code, International Plumbing and Mechanical Code, and ADA 2010 Guidelines. B. Georgia Energy Code International Energy Conservation Code (IECC-2015). C. Williams-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596. D. Part 1910 – Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of Federal Regulations (Federal Register, Volume 37, Number 202, October 18, 1972). E. Part 1926 - Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code of Federal Regulations (Federal Register, Volume 37, Number 243, December 16, 1972. F. Section 106 of the National Historic Preservation Act (16 U.S.C. 470f'). 2. Project Review. All plans, specifications, work write-ups, projected cost estimates, punch lists or other means of outlining work on a particular project will be submitted in writing to HCD for review and approval prior to bidding. HCD Construction and Rehabilitation Inspectors or HCD’s agent will review these items for compliance with new construction and/or rehabilitation standards and materials use. 3. Rehabilitation Standards. All rehabilitation work will comply with the "Uniform Physical Condition Standards for HUD Housing." Workmanship and material standards will comply with the Antioch Ministries, Inc. -Richmond County Housing & Community Development Department Contractors Manual and Performance Standards. A copy of this manual is provided to every contractor when included on the HCD Approved Contractors List. A copy is enclosed for inclusion. 4. Inspections. All projects will be inspected and approved by an HCD Construction and Rehabilitation Inspector or HCD’s agent prior to release of the funds for that project. Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 18 APPENDIX 5 CONTRACTOR ACKNOWLEDGEMENT Larry L. McCord Design Build, LLC acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioner and approval of the Mayor. Under Georgia law, Larry L. McCord Design Build, LLC is deemed to possess knowledge concerning HCD ability to assume contractual obligations and the consequences of Contractor’s provision of goods or services to HCD under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that Larry L. McCord Design Build, LLC may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Larry L. McCord Design Build, LLC agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if Larry L. McCord Design Build, LLC provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia’s Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Larry L. McCord Design Build, LLC. Larry L. McCord Design Build, LLC assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia (Laney Walker/Bethlehem Revitalization Project), and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized including, without limitation, all remedies at law or equity. This acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue producing contracts. ____________________________________ Name Larry L. McCord Design Build, LLC, Owner Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 19 EXHIBIT A PROJECT SCHEDULE OF COMPLETION LWDC MUST PROVIDE A COMPLETED SCHEDULE OF COMPLETION AS EXHIBIT A- WITH APPROPRIATE PROJECT MILESTONES WITHIN 10 TO 15 DAYS AFTER SIGNING THIS AGREEMENT. THIS SCHEDULE MUST BE PROVIDED IN SUFFICIENT DETAIL TO PERMIT HCD TO MONITOR AND ASSESS PROGRESS IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT. A SAMPLE SCHEDULE IS PROVIDED. Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 20 EXHIBIT B WORK WRITE-UP Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 21 EXHIBIT C PROJECT DEVELOPMENT AND MANAGEMENT PROCEDURES 1. HCD must review and approve all new construction work, project specifications and total development cost for each residential development project before work is commenced and before funds can be released for payment reimbursement. Construction payments will be released to LWDC in accordance with the attached drawdown schedule and budget. 2. HCD will provide the lot on which all new construction efforts will be performed under this Agreement and in connection with the project. 3. With HCD approval, LWDC may use funds under this Agreement for the following purposes: a. To support development costs as outlined in Item 6 below. 4. Completion delays, remedies, and penalties. a. If the Contractor fails to complete the work within the time frame specified in the contract, plus any authorized delays, HCD may: i. Terminate the contractor in accordance with the “Provisions for Augusta Housing and Community Development Department (HCD)” clause of this contract. ii. Assess liquidated damages of Two Hundred Dollars ($200) per working day from the schedule of completion to the date of final acceptance of the project. The total amount of liquidated damages will be deducted from the total contract price, plus any change order amounts. b. The contractor shall not be charged with liquidated damages for any delays in the completion of the work due: i. To any acts of the Federal, State, or City/County Government; including controls or restrictions upon or requisitioning of materials, equipment, tools, or labor by reason of war, National Defense, or any other National, State, or City/County emergency. ii. To any acts of the Owner that hinder the progress of the work; iii. To cause not reasonable foreseeable by the parties in this contract at the time the execution of the contract which are beyond the control and without the fault or negligence of the Contractor; including but not restricted to acts of God; acts of the public enemy; acts of another contractor in the performance of some other contract with the owner; fires; floods; epidemics; quarantine restrictions; strikes; freight embargoes; and weather or unusual severity such as hurricanes, tornadoes, cyclones, and other extreme weather conditions; and iv. To any delay of the subcontractor occasioned by any other causes specified in subparagraphs A and B above. Provided, however, that the contractor promptly (within 10 days) notifies HCD and LWDC in writing of the cause of the delay. If the facts show the delay to be properly excusable under the terms of this contract, HCD shall extend the contract time by a period commensurate with the period of authorized delay to the completion of the work as whole, in the form of an amendment to this contract. 5. New Construction Costs and Requirements Augusta Housing & Community Development Department 22 Nicholas Street Contract Page 22 a. LWDC will provide construction management for the project to ensure that construction work is being carried out in accordance with plans, specifications, and the project budget. b. LWDC must make sure contractors obtain and post all permits on job site. c. LWDC must collect progress and final lien releases from the contractor, subcontractors, and material suppliers prior to making a payment to a contractor. d. HCD or its agent may continually inspect each house for contract compliance and to determine the percent of completion prior to processing a draw request and releasing payment. HCD may choose not to release payments if the work being performed is not of acceptable quality to HCD and if the house is not being built or rehabilitated in accordance with plans and specifications, or if the project is not on schedule. 6. Permanent Financing and Sales Prices a. The sales price of each home sold in accordance with this Agreement must be based on a formal appraisal. Unless otherwise agreed to by HCD, the sales price of each house shall not exceed the appraised value of the house. b. The purchasers of houses constructed must meet the Augusta, GA requirements. c. Buyers will be required to borrow no less than 80% of the sale prices of the house from a private lending institution unless otherwise agreed to by HCD. THE GENERAL CONTRACTOR AND HIS SUB-CONTRACTORS SHALL BE REQUIRED TO VISIT THE PREMISES TO INSPECT EXISTING CONDITIONS, BECOME FAMILIAR WITH LOCAL CONDITIONS UNDER WHICH THE WORK IS TO BE PERFORMED AND CORRELATE PERSONAL OBSERVATIONS WITH REQUIREMENTS OF THE DRAWINGS. ALL WORK PERFORMED SHALL BE IN STRICT COMPLIANCE WITH COUNTY REGULATIONS AND CODES, O.S.H.A. STANDARDS, THE CODE STANDARDS LISTED, EXECUTED IN ACCORDANCE WITH ACCEPTED INDUSTRY STANDARDS, AND CONFORM TO SPECIFIC REGULATIONS AS MANDATED BY THE OWNER AND THE ARCHITECT. IT SHALL BE THE GENERAL CONTRACTOR'S RESPONSIBILITY TO INSURE THE PROCUREMENT OF ALL REQUIRED AND NECESSARY PERMITS. ALL CONTRACTORS SHALL OBTAIN NECESSARY AND APPLICABLE, CITY/COUNTY PERMITS, INSPECTIONS AND APPROVAL PRIOR TO THE COMMENCEMENT OF ANY WORK AND CERTIFICATE OF OCCUPANCY UPON COMPLETION OF PROJECT. CONTRACTOR SHALL FURNISH COPIES OF PERMITS, INSPECTIONS AND CERTIFICATES TO OWNER UPON REQUEST. CONTRACTOR SHALL BE REQUIRED TO COORDINATE WORK SCHEDULE TO MINIMIZE DISRUPTION OF NORMAL ACTIVITIES AND TO AVOID INTERFERENCE WITH ADJACENT OPERATIONS. THE CONTRACTOR SHALL BE RESPONSIBLE FOR TAKING ADEQUATE PRECAUTIONS TO PROTECT SURROUNDINGS, MATERIALS AND EXISTING FINISHES THROUGHOUT ALL PHASES OF CONSTRUCTION AREAS AND OCCUPIED OR PUBLIC AREAS TO BE MAINTAINED BY CONTRACTOR. DAMAGE TO EXISTING-TO-REMAIN CONSTRUCTION, MATERIALS OR EQUIPMENT TO BE RESTORED TO ORIGINAL CONDITION. CONTRACTOR SHALL BE RESPONSIBLE FOR REMOVAL OF TRASH AND DEBRIS FROM JOB SITE ON A DAILY BASIS. FINAL CLEAN-UP WITHIN SCOPE OF WORK: GENERAL CONTRACTOR SHALL BE RESPONSIBLE FOR THE COORDINATION OF ALL RELATED TRADES AND VENDORS NECESSARY TO THE COMPLETION OF THE JOB ON A TIMELY BASIS. DO NOT SCALE DRAWINGS. USE WRITTEN DIMENSIONS ONLY. SUBMIT TO ARCHITECT ANY DISCREPANCIES FOR CLARIFICATION ALL WORK SHALL BE IN COMPLIANCE WITH THE INTERNATIONAL RESIDENTIAL CODE, GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION, CURRENT EDITION OF NATIONAL ELECTRIC CODE, INTERNATIONAL PLUMBING, AND MECHANICAL CODE, RECOGNIZED INDUSTRY STANDARDS, CRAFTSMANSHIP STANDARDS IN THE AREA, ALL MANUFACTURERS RECOMMENDATIONS, AND ALL OTHER APPLICABLE CODES. THE DESIGN PROFESSIONAL DOES NOT GUARANTEE THE PERFORMANCE OF THE PROJECT IN ANY RESPECT OTHER THAN THAT OUR PROFESSIONAL WORK AND JUDGEMENT RENDERED MEET THE STANDARDS OF CARE OF OUR PROFESSION. THE LOCATION OF THE EXISTING UTILITIES AND STRUCTURES SHOWN HEREON ARE APPROXIMATE. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO VERIFY THE EXISTENCE AND ACTUAL LOCATION OF SUCH, WHETHER SHOWN HEREON OR NOT, PRIOR TO ANY EXCAVATION ANY DAMAGES SHALL BE REPAIRED AT THE EXPENSE OF THE CONTRACTOR. THE FLOOR ON BOTH SIDES OF A DOOR SHALL BE LEVEL AND SHALL HAVE THE SAME ELEVATION ON BOTH SIDES OF THE DOOR, FOR A DISTANCE ON EACH SIDE EQUAL TO THE WIDTH OF THE WIDEST SINGLE DOOR. FIRE EXTINGUISHERS SHALL BE LOCATED PER THE REQUIREMENTS OF NFPA 10. THE SIZE SHALL BE A MINIMUM OF 2A-10BC AND SHALL BE INSTALLED AT A MAXIMUM OF 48" A.F.F. TO THE TOP OF THE HANDLE. PROVIDE CONT. SOLID BLOCKING, AS REQUIRED, IN WALLS TO RECEIVE ACCESSORY ITEMS INCLUDING BUT NOT LIMITED TO THE FOLLOWING: HANDRAILS TOILET ROOM ACCESSORIES GRAB BARS FIRE EXTINGUISHER CABINETS & BRACKETS CABINETS AND SHELVES CLEAN WALLS, DOORS, DOOR FRAMES, HANDRAILS, GUARDRAILS, ETC. PER MANUFACTURERS RECOMMENDATIONS PRIOR TO SEALING AND PAINTING. REFER TO THE STRUCTURAL DRAWINGS FOR INFORMATION ON CONSTRUCTION AND CONTROL JOINTS IN CONCRETE SLABS AND CONCRETE AND MASONRY WALLS. SLAB JOINTS ARE SPECIFIED AND LOCATED ON THE STRUCTURAL DRAWINGS. TEMPORARY SIGNS: PROVIDE SIGNS AS REQUIRED TO INFORM PUBLIC AND INDIVIDUALS SEEKING ENTRANCE TO PROJECT. PROVIDE TEMPORARY, DIRECTIONAL SIGNS FOR CONSTRUCTION PERSONNEL AND VISITORS. MAINTAIN AND TOUCHUP SIGNS SO THEY ARE LEGIBLE AT ALL TIMES. APPLICANT OWNER'S REP/ 24 HOUR CONTACT ARCHITECT MECHANICAL ENGINEER STRUCTURAL ENGINEER JOHNSON, LASCHOBER AND ASSOCIATES, P.C. NATHAN COCKFIELD, P.E. 1296 BROAD STREET AUGUSTA, GEORGIA 30901 PHONE: 706-724-5756 EMAIL: ncockfield@thejlagroup.com AUGUSTA HOUSING AND COMMUNITY DEVL. 925 LANEY WALKER BLVD. #2, AUGUSTA, GA. 30901 SHANNA CARKHUM 706-821-1797 EMAIL: SCarkhum@augusta.gov JOHNSON, LASCHOBER AND ASSOCIATES, P.C. CURTIS WILLIAMSON, P.E. 1296 BROAD STREET AUGUSTA, GEORGIA 30901 PHONE: 706-724-5756 EMAIL: cwilliamson@thejlagroup.com JOHNSON, LASCHOBER AND ASSOCIATES, P.C. WATSON LEE DORN lll, AIA, REGISTERED ARCHITECT 1296 BROAD STREET AUGUSTA, GEORGIA 30901 PHONE: 706-724-5756 EMAIL: ldorn@theJLAgroup.com JOHNSON, LASCHOBER AND ASSOCIATES, P.C. WATSON LEE DORN III, AIA, REGISTERED ARCHITECT 1296 BROAD STREET AUGUSTA, GEORGIA 30901 PHONE: 706-724-5756 EMAIL: ldorn@thejlagroup.com CIVIL ENGINEER JOHNSON, LASCHOBER AND ASSOCIATES, P.C. TREVOR WIMBERLY, P.E. 1296 BROAD STREET AUGUSTA, GEORGIA 30901 PHONE: 706-724-5756 EMAIL: twimberly@thejlagroup.com ELECTRICAL ENGINEER JOHNSON, LASCHOBER AND ASSOCIATES, P.C. HOWARD WAYT, P.E. 1296 BROAD STREET AUGUSTA, GEORGIA 30901 PHONE: 706-724-5756 EMAIL: hwayt@thejlagroup.com WALL TYPE TYPICAL DIMENSION INDICATOR DETAIL/PLAN KEY SECTION KEYS DIRECTION OF SECTION INTERIOR ELEVATION KEY REVISION INDICATION REVISION NUMBER AREA REVISED DOOR NUMBER GLASS TYPE DRAWING NAME ENLARGED DETAIL INDICATOR DIRECTION OF SECTION TERMINATION OF SECTION DETAIL LOCATION ON SHEET GRID SHEET IDENTIFIER FOR LOCATION OF DETAIL BUILDING SECTION LOCATION ON SHEET GRID SHEET IDENTIFIER FOR LOCATION OF SECTION WALL SECTION LOCATION ON SHEET GRID SHEET IDENTIFIER FOR LOCATION OF SECTION DETAIL LOCATION ON SHEET GRID SHEET IDENTIFIER FOR LOCATION OF DETAIL COLUMN GRID REFERENCE TERMINATION OF SECTION DRAWING SCALE DRAWING LOCATION ON SHEET GRID A 1 View Name SCALE: 1/8" = 1'-0"A101 A1 A-101 SIM A1 A-101 SIM A1 A-101 SIM A1 A-101 SIM 01_FLOOR 12'-0" 1 201A CENTERLINE 9 1/2" FLOOR ELEVATION ROOM NAME AND AREA A ELEVATION LOCATION ON SHEET GRID SHEET IDENTIFIER FOR LOCATION OF ELEVATION DIRECTION OF ELEVATION A-8011 ROOM NAME 101 150 SF 1i A-201 A1 SHEET IDENTIFIER FOR LOCATION OF DETAIL BUILDING ELEVATION KEY ELEVATION LOCATION ON SHEET GRID SHEET IDENTIFIER FOR LOCATION OF ELEVATION DIRECTION OF ELEVATION A-4011 6" 8' - 0 " 4'-0" GENERAL CONTRACTOR: PROJECT: 3"3" 2' - 4 " 3" 2'- 1 0 " 2' - 4 " 1 1/2" HIGH ARIAL TEXT (BLACK) PROJECT TEXT TO MATCH OWNER/BUILDER PREFERENCE 3" WIDE BORDER AROUND PERIMETER OF SIGN JLA IMAGE w/ BORDER 1 1/2" HIGH ARIAL TEXT (BLACK) CONTRACTOR NAME AND LOGO- STYLE AND COLORS AS REQUIRED 4x4 SUPPORT POST TO EXTEND 2'-0" BELOW GRADE GRADE ARCHITECT/ENGINEER: 1 1/2" HIGH ARIAL TEXT (BLACK) 3" AUGUSTA HOUSING & COMMUNITY DEVL. 925 LANEY WALKER BLVD #2, AUGUSTA, GA. 30901 22 NICHOLAS STREET INDEX OF DRAWINGS PROJECT TEAM PROJECT LOCATION MAPGENERAL NOTES: GRAPHIC SYMBOLS JOBSITE SIGN 22 NICHOLAS STREET,AUGUSTA GA 30901 CODE STANDARDS JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 22 N I C H O L A S S T R E E T 20 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 3066.2101 5/7/2021 9/7/2021 8:36:19 AM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Architectural_Local_22 Nicholas Street_CWalker.rvt 0 L.C WLD G-001 COVER SHEET G-001 COVER SHEET ARCHITECTURAL A-001 ARCHITECTURAL SITE PLAN A-100 FLOOR PLANS A-301 ROOF PLAN/WALL SECTION & DETAILS A-401 EXTERIOR ELEVATIONS A-701 DOOR, WINDOW SCHEDULE, DETAILS, ROOM FINISH SCHEDULE STRUCTURAL S-001 GENERAL NOTES S-101 FOUNDATION & SLAB PLAN AND CONCRETE SECTIONS & DETAILS S-201 SECOND FLOOR AND ROOF FRAMING PLANS S-601 WOOD SECTIONS AND DETAILS ELECTRICAL E-101 ELECTRICAL PLAN IRC-INTERNATIONAL RESIDENTIAL CODE SEE BELOW FOR ENERGY CODE REQUIREMENTS AMENDMENTS PER AUGUSTA RICHMOND COUNTY PLANNING & DEVELOPMENT DEPARTMENT: CEILING R-VALUE: 38* WOOD FRAME WALL R-VALUE: 13 *CEILINGS w/ ATTIC SPACES. WHERE R-38 WOULD REQUIRED R-38 NSULATION IN THE CEILING, INSTALLING R-30 OVER 100 PERCENT OF THE CEILING AREA REQUIRING INSULATION SHALL BE DEEMED TO SATISFY THE REQUIREMENT FOR R-38 WHEREVER THE FULL HEIGHT OF UNCOMPRESSED R-30 INSULATION EXTENDS COPLETELY OVER THE WALL TOP PLATE AT THE EAVES. THIS REDUCTION SHALL NOT APPLY TO THE U-FACTOR ALTERNATIVE APPRAOCH IN SECTION R402.1.4 AND THE TOTAL UA ALTERNATIVE IN SECTION R402.1.5 2018 EDITION, W/ GEORGIA AMENDMENTS REV DATE BY DESCRIPTION 0 08/30/21 WLD ISSUED FOR PERMIT/CONSTRUCTION X XXXXXXXX X X X X X X X X X X X X X X X XXXXXXXXXX X X X X X X X X X X X X X X X S S S S S BUILDING SET BACK 22 ' - 9 " BUILDING SET BACK 26'-4" BUILDING DIM. 25'-3 1/2" BU I L D I N G S E T BA C K 22 ' - 9 " BU I L D I N G D I M . 42 ' - 3 " BU I L D I N G S E T B A C K 35 ' - 0 " LANDSCAPE AREA LANDSCAPE AREA LANDSCAPE AREALANDSCAPE AREA BUILDABLE AREA BUILDABLE AREA BUILDABLE AREA N I C H O L A S S T R E E T 50' R/W 10 0 . 0 0 ' 76.05' Ds4 Co Ds4 Ds4 Ds4 Sd1 Sd1 Sd1 Sd1 Sd1 DRAINAGE SWALE AROUND HOUSE DRAINAGE SWALE AROUND HOUSE MA I N S E W E R L I N E SILT FENCE SILT FENCE 3 TON HVAC SPLIT SYSTEM W/ 1.5 TON PER FLOOR HAVC LOCATION TO BE COORDINATED ON SITE W/ CONTRACTOR S E R V I C E R O A D 10'-0" 10'-0" 30 ' - 0 " Sd1 EROSION, SEDIMENTATION & POLLUTION CONTROL LEGEND Ds4 CO SEDIMENT BARRIER Sd1-A TYPE "A" SILT FENCE Sd1-B TYPE "B" SILT FENCE Sd1-C TYPE "C" SILT FENCE Sd1-S SANDBAGS Sd1-HB HAYBALES Sd1-Bb BRUSH BARRIER Sd1-M MULCH DISTURED AREA STABIUZATION (WITH SODDING CONSTRUCTION EXIT JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 22 N I C H O L A S S T R E E T 20 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 3066.2101 5/7/2021 9/7/2021 8:25:40 AM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Architectural_Local_22 Nicholas Street_CWalker.rvt 0 LLC WLD A-001 ARCHITECTURAL SITE PLAN SCALE: 1/8" = 1'-0"A-001 1 ARCHITECTURAL SITE PLAN N SCALE: 1/8" = 1'-0" 24 FT.1684210 REV DATE BY DESCRIPTION 0 08/30/21 WLD ISSUED FOR PERMIT/CONSTRUCTION Ra n g e DW R W DWH UP DN AT T I C AC C E S S GARAGE HALF BATH LAUNDRY KITCHEN DINING FAMILY RM ENTRY STOR. 42 ' - 3 " 2' - 1 1 " 33 ' - 1 0 " 4' - 0 " 9' - 1 1 1 / 2 " 12 ' - 0 1 / 2 " 9' - 4 " 2' - 6 " 7'-7"7'-5"2'-6 1/2"2'-8"2'-8" 15'-0" 9'- 4 " 30 ' - 3 " 2' - 8 " 1'-7 1/2"8'-3"5'-5 1/2"6'-3"3'-8 1/2" 11'-5 1/2"6'-5 1/2"7'-4 1/2" 25'-3 1/2" 19 ' - 9 " 14 ' - 1 " 6'- 0 " 7' - 1 1 / 2 " 7' - 1 1 / 2 " 22 ' - 0 " 10'-8"4'-3 1/2"3'-1 1/2"7'-2 1/2" 2' - 2 " 4' - 2 1 / 2 " 2 A-301 C D E F F 108 107A 105 104 103 109 106 107 6'-6 1/2" 7'-0" CEILING ABOVE 8" BOX BEAM ABOVE 4' - 2 " A B A -0' - 4" 0' - 0" -0' - 4" -0' - 4" PORCH DIM. 4'-0" UTILITY REAR PORCH FRONT PORCH TEMPERED GLASS TEMPERED GLASS 3'-6" A MASTER BEDROOM M. BATH W.I.C BATH BEDROOM 1 BEDROOM 2 SEATING 15'-5 1/2"9'-10" 1'-6" 5'-4 1/2" 31'-4 1/2" 25'-3 1/2" 38'-3" 25'-3 1/2" 16'-0 1/8" 15'-4 3/8" 3'-10"21'-5 1/2" 16'-5 1/2" 15'-1 1/2" 6'-8" 11'-4" 2'-3 1/2" 5'-3 1/2" 12'-5 1/2" 11'-5 1/2"11'-1"2'-9" 15'-4 1/2"6'-3"3'-8" 6'-8 1/2" 6'-1 1/2" 6'-11 1/2" 5'-8 1/2" 3'-3 1/2" 9'-5 1/2" 2 A-301 G H E G J K 202 202A 203 204 204A 205 205A 206 201 CLOSET CLOSET JJ R-13 BATT INSULATION 1/2" PLY SHEATHING CEMENT BOARD SIDING 5/8" GYPSUM WALLBOARD JOINTS & NAILHEADS COVERED W/ TAPE & INSULATION TYVEK BUILDING WRAP 2x4 WOOD STUDS @ 16" O.C. 2x4 WOOD STUDS @ 16" O.C. 5/8 GYSUM WALLBOARD TO EA. SIDE W/ JOINTS & NAILHEADS COVERED W/ TAPE & JOINT COMPOUND 1'-4" 2x WOOD STUD WALL 16" O.C 5/8 GYPSUM WALLBOARD TO EA. SIDE W/ JOINTS & NAILHEADS COVERED W/ TAPE & JOINT COMPOUND JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 22 N I C H O L A S S T R E E T 22 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 5902.2001 07/28/2021 9/7/2021 8:26:22 AM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Architectural_Local_22 Nicholas Street_CWalker.rvt 0 LLC WLD A-100 FLOOR PLANS SCALE: 1/4" = 1'-0"A-100 1 GROUND FLOOR PLAN SCALE: 1/4" = 1'-0"A-100 2 SECOND FLOOR PLAN N SCALE: 1" = 1'-0"A-100 3 EXTERIOR WALL SCALE: 1" = 1'-0"A-100 4 INTERIOR WALL SCALE: 1" = 1'-0"A-100 5 INTERIOR WALL VERTICAL SECTION GENERAL NOTES: IT IS THE INTENT OF THE DESIGNER THAT THE REQUIREMENTS OF THE CURRENTLY-ENFORCED INTERNATIONAL RESIDENTIAL CODE (IRC) BE MET IN ALL ASPECTS OF THIS PROJECT. 1. CONTRACTOR SHALL BE RESPONSIBLE FOR SECURING ALL REQUIRED PERMITS AND APPROVALS NECESSARY TO INITIATE & COMPLETE SPECIFIED WORK. 2. ALL SITEWORK CONSTRUCTION SHALL BE IN ACCORDANCE WITH CURRENT APPLICABLE BUILDING CODES & LOCAL REGULATIONS. 3. CONTRACTOR SHALL VERIFY ALL DIMENSIONS AND NOTIFY OWNER IMMEDIATELY OF ANY CONDITIONS THAT DO NOT COMPLY WITH PROPOSED PLANS AND ASSOCIATED SPECIFICATIONS. 4. CONTRACTOR SHALL NOTIFY OWNER IMMEDIATELY OF ANY PROBLEMS / DISCREPANCIES DUE TO UNFORESEEN CONDITIONS. 5. THE DESIGN ADEQUACY & SAFETY OF ALL TEMPORARY SUPPORTS, BRACING & SHORING IS THE SOLE RESPONSIBILITY OF THE CONTRACTOR. 6. CONTRACTOR SHALL SECURE VERIFICATION / APPROVAL IN WRITING FROM THE OWNER FOR ANY REQUESTED CHANGE ORDERS PRIOR TO COMMENCING WORK ASSOCIATED WITH CHANGE ORDER. 7. CONTRACTOR SHALL MAINTAIN NEAT AND ORDERLY CONSTRUCTION SITE AT ALL TIMES AND NOT ALLOW THE UNNECESSARY PILE-UP OF CONSTRUCTION DEBRIS / MATERIALS. [CONTRACTOR'S STAGING AREA / DUMPSTER LOCATION SHALL BE APPROVED BY THE OWNER AND / OR CITY AUTHORITIES PRIOR TO THE COMMENCEMENT OF WORK.] 8. CONTRACTOR SHALL VERIFY WITH OWNER ALL STRUCTURAL, MECHANICAL, ELECTRICAL, AND PLUMBING CONDITIONS REQUIRING ENGINEER'S / CONSULTANT'S APPROVAL. 9. CONTRACTOR SHALL CAREFULLY COORDINATE WITH OWNER AND SECURE APPROVAL FOR LOCATIONS OF ALL MECHANICAL COMPONENTS, ELECTRICAL PANEL, METERS, MECHANICAL UNITS, & HOT WATER HEATERS, AS APPLICABLE. 10. BUILDING SHALL REMAIN WATER TIGHT & SECURE AT ALL TIMES (ASAP). 11. THE DESIGNER WAIVES ALL RESPONSIBILITY & LIABILITY FOR CONTRACTOR'S FAILURE TO FOLLOW THE ASSOCIATED PLANS, SCHEDULES, & THE DESIGN CONVEYED BY ASSOCIATED PLANS & SCHEDULES, OR FOR ANY PROBLEMS WHICH MAY ARISE FROM OTHER'S FAILURE TO OBTAIN / FOLLOW THE DESIGNER'S / OWNER'S GUIDANCE WITH RESPECT TO ANY INCONSISTENCIES, ERRORS, OMISSIONS, AMBIGUITIES OR CONFLICTS WHICH ARE ALLEGED. WINDOWS/DOORS: 1. SPECIFIED WINDOWS: VINYL CLAD WOOD, SINGLE HUNG OR FIXED (SEE PLAN), 7/8" SDL W/ SPACER BAR. DP-50, INSULATED GLASS MIN. U=0.35. 2. PROPOSED BEDROOM WINDOWS SHALL MEET CURRENT IRC EGRESS REQUIREMENTS. 3. SOLID CORE INTERIOR DOORS AT BATHROOM AND BEDROOM ENTRY DOORS. 4. HOLLOW CORE DOORS AT CLOSETS. 5. COMPOSITE INTERIOR DOORS ARE ACCEPTABLE. 6. EXTERIOR DOORS -INSULATED FIBERGLASS (PAINTED) MISC./FINISHES/ALLOWANCES: 1. VERIFY ALL FIXTURES, FITTINGS, APPLIANCES AND SPECIAL LIGHTING WITH OWNER AND/OR ARCHITECT. ADJUST/COORDINATE AFFECTED ITEMS (SUCH AS CABINETRY) ACCORDINGLY. 2. ALL APPLIANCES MUST BE ENERGY STAR RATED. 3. INTERIOR PARTITIONS SHALL BE 2x SYP WOOD STUDS W/ MINIMUM 5/8" GYPSUM WALL BOARD EACH SIDE, WITH SMOOTH TAPED AND PAINTED FINISH (PRIMED + 2 FINISH COATS). NOTE: SEE STRUCTURAL ENGINEERING FOR STUD WIDTHS. 4. PAINT (INTERIOR): LOW-OR NO-V.O.C. LATEX PAINT. 5. INTERIOR TRIM: 1X4 PICTURE FRAME, SILL & APRON BOARD @ WINDOWS, 1X6 BASE TRIM, NO CROWN MOLDING. 6. ALL SIDING TO BE CEMENT FIBER BOARD. ALL ITEMS TO BE PAINTED WITH 100% EXTERIOR LATEX PAINT. APPLY PRIMER COAT AND 2 FINISH COATS. (COLORS BY OWNER) 7. CABINETS AND COUNTERTOPS: MEDIUM GRADE DURABLE CABINETRY. HARDWARE AT CABINET DOORS AND DRAWERS SHALL HAVE PULLS ON CONCEALED HINGES. LAMINATE COUNTERTOPS WITH SPLASHES. CULTURED MARBLE BATHROOM SINKS. 8. WHITE WIRE CLOSET SHELVING AT PANTRY AND LAUNDRY ROOM. 9. PRIMED & PAINTED CEILING & WALLS, SMOOTH FINISHES THROUGHOUT PRIMED WITH TWO (2) FINISH COATS (COLORS BY OWNER). MECHANICAL/PLUMBING/ELECTRICAL: 1. CONDENSER UNITS TO BE LOCATED ON SIDES OF BUILDING AND REAR (SEE PLANS). AIR HANDLING UNITS TO BE LOCATED IN ATTIC SPACE. DUCTWORK SHALL RUN IN ATTIC SPACE ABOVE FIRST FLOOR CEILING. ANY CHANGES TO THE PROPOSED ARCHITECTURAL DESIGN SHALL BE APPROVED BY THE OWNER PRIOR TO IMPLEMENTATION. 2. LOCATION OF RETURN VENTS TBD. 3. NO 'TOE-KICK' VENTS -TYP. 4. SEAL BETWEEN VENT GRILLES & DRYWALL/FLOOR. 5. PROVIDE MECHANICAL VENTILATION WHERE REQUIRED BY 2018 IRC, SECTION 303.4 6. PROVIDE CODE-REQUIRED RETURN AIR FLOW ON EACH FLOOR. 7. PLUMBING & ELECTRICAL FIXTURES: AMERICAN STANDARD (OR EQUAL); STAINLESS STEEL DOUBLE BOWL SINK W/ 1/2" HP DISPOSAL; ONE PIECE FIBERGLASS TUB WITH CEILING-MOUNTED LIGHT/FAN ABOVE. 8. HOOD VENT ABOVE STOVE REQUIRED. VENT TO EXHAUST VERTICALLY ABOVE CEILING AND UTILIZE A SWEEP TO HORIZONTALLY EXIT THE SIDE OF THE BUILDING. SCALE: 1/4" = 1'-0" 12 FT.8421.50 WALL TYPES REV DATE BY DESCRIPTION 0 08/30/21 WLD ISSUED FOR PERMIT/CONSTRUCTION 8" / 1'-0"8" / 1'-0" 8" / 1'-0" 8" / 1'-0"8" / 1'-0" 8" / 1'-0" 3" / 1 ' - 0 " 30 YR. ASPHALT SHINGLES ON SYNTHETIC ROOF FELT ON PLYWOOD SHEATHING ATTACHED TO WOOD TRUSSES, TYP. SHINGLE OVER ROOF VENT 6" / 1 ' - 0 " 1'-0" 1' - 0 " 1'-0" 6" 6" 8" 6" 6" HIDDEN LINE TO SHOW WALLS BELOW GROUND FLOOR 0' -0" SECOND FLOOR 10' -1 1/8" BRG. HT. 18' -2 1/4" BRG. HT 9' -1 1/8" A-301 3 A-301 4 A-301 5 30 YR. ASPHALT SHINGLES ON SYNTHETIC ROOF FELT ON PLYWOOD SHEATHING ATTACHED TO WOOD TRUSSES 5/8" PLYWOOD SHEATHING PROVIDE AIR FLOW BAFFLES AS REQUIRED TO ALLOW FREE AIR FLOW FROM SOFFIT TO RIDGE VENT METAL DRIP EDGE GUTTER R-30 BATT INSULATION, FULL HEIGHT, UNCOMPRESSED INSULATION @ WALL TOP PLATE 1/2" GYP. BOARD ON ON CEILING JOIST 5/8" GYPSUM WALLBOARD, JOINTS & NAILHEADS COVERED W/ TAPE & INSULATION 2x BLOCKING BETWEEN TRUSSES 1X6 ON 1X8 BUILLT-UP FASCIA PERFORATED CEMENT BOARD SOFFIT SIMPSON HURRICANE CLIP DOUBLE TOP PLATE TYVEK BUILDING WRAP OR APPROVED EQUAL 1/2" PLY SHEATHING DOWNSPOUT, CONTRACTOR TO COORDINATE w/ ARCHITECT R-20 BATT INSULATION 3/4" PLYWOOD SILL PLATE DOUBLE TOP PLATE 1/2" GYP. BOARD NAILED TO THE UNDER SIDE OF TRUSS CEMENT BOARD SIDING ON WOOD STUD WALL SILL PLATE BOLTED TO CONC. FLOOR (SEE STRUC. DWG.) 1X8 TRIM BOARD CONTINUOUS WELL COMPACT FILL METAL LATH W/ 3/4" PLASTER ATTACH TO CMU 1'-0" 8" 1'-0" 9' - 1 1 / 8 " CONCRETE FOOTING SEE STRUCTURAL DETAILS FOR REBAR SIZE AND SPACING REQUIREMENTS 4" CONC. SLAB ON WELL COMPATED FILL GRADE -0' -4" 2x12 FLOOR JOISTS (SEE STRUCT. DWG) 2x12 RIM BOARD 10 MIL VAPOR BARRIER FILL CMU SOLID W/ CONRETE BATT INSULATION, R13 MIN. 2x4 WOOD STUDS 30 YR. ASPHALT SHINGLES ON SYNTHETIC ROOF FELT ON PLYWOOD SHEATHING ATTACHED TO WOOD TRUSSES 5/8" PLYWOOD SHEATHING PROVIDE AIR FLOW BAFFLES AS REQUIRED TO ALLOW FREE AIR FLOW FROM SOFFIT TO RIDGE VENT METAL DRIP EDGE GUTTER 1X6 ON 1X8 BUILLT-UP FASCIA 2X BLOCKING BETWEEN TRUSSES PERFORATED CEMENT BOARD SOFFIT SIMPSON HURRICANE CLIP DOUBLE TOP PLATE R-38 BATT INSULATION 1/2" GYP. BOARD ON ON CEILING JOIST 5/8" GYPSUM WALLBOARD JOINTS & NAILHEADS COVERED W/ TAPE & INSULATION BATT INSULATION, R-13 MIN. 1'-0" 8" 1'-0" DOWNSPOUT, CONTRACTOR TO COORDINATE w/ ARCHITECT 3/4" PLYWOOD SILL PLATE 5/8" GYPSUM WALLBOARD JOINTS & NAILHEADS COVERED W/ TAPE & INSULATION BATT INSULATION, R-13 MIN. 1/2" GYP. BOARD NAILED TO THE UNDER SIDE OF FLOOR JOIST CEMENT BOARD SIDING 2x12 FLOOR TRUSSES (SEE STRUCT. DWG.) 2x RIM BOARD (SEE STRUCT. DWG.) DOUBLE TOP PLATE 1/2" PLY SHEATHING TYVEK BUILDING WRAP OR APPROVAL EQUAL 2X4 SILL PLATE BOLTED TO CONC. FLOOR (SEE STRUC. DWG.) 1X8 TRIM BOARD CONTINUOUS METAL LATH W/ 3/4" PLASTER ATTACHED TO CMU CONCRETE FOOTING, SEE STRUCTURAL DETAILS FOR REBAR SIZE AND SPACING REQUIREMENTS WELL COMPACT FILL 4" CONC. SLAB ON WELL COMPACTED FILL 5/8" GYPSUM WALLBOARD JOINTS & NAILHEADS COVERED W/ TAPE & INSULATION BATT INSULATION, R-13 MIN. 10 MIL VAPOR BARRIER JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 22 N I C H O L A S S T R E E T 20 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 3066.2101 5/7/2021 9/7/2021 8:26:46 AM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Architectural_Local_22 Nicholas Street_CWalker.rvt 0 LLC WLD A-301 ROOF PLAN/WALL SECTION & DETAILS SCALE: 1/4" = 1'-0"A-301 1 ROOF PLAN SCALE: 3/4" = 1'-0"A-301 2 WALL SECTION SCALE: 1" = 1'-0"A-301 3 EAVE DETAIL SCALE: 1" = 1'-0"A-301 4 SECOND FLOOR FRAMING DETAIL SCALE: 1" = 1'-0"A-301 5 FOUNDATION DETAIL REV DATE BY DESCRIPTION 0 08/30/21 WLD ISSUED FOR PERMIT/CONSTRUCTION NOTE: APPLY APPROVED TERMITICIDE BELOW SLAB AND BELOW FOOTING PRIOR TO POURING CONCRETE GROUND FLOOR 0' -0" SECOND FLOOR 10' -1 1/8" BRG. HT. 18' -2 1/4" BRG. HT 9' -1 1/8" PL A T E H E I G H T 9' - 1 1 / 8 " J G D SHINGLE OVER RIDGE VENT 8" 1'-0" 8" 1'-0" SHAKE SIDING 1X6 BUILT-UP FASCIA 8" CEMENT BOARD SIDING 2" / 1 ' - 0 " CEMENT SIDING-BATTEN BOARD 8" 1'-0" 8X8 PT. WOOD POST 36" HANDRAIL 30 YR. ARCHITECTURAL ASPHALT SHINGLES DOWNSPOUT, CONTRACTOR TO COORDINATE w/ ARCHITECT GRADE -0' -4" 30 YR. ARCHITECTURAL ASPHALT SHINGLES PL A T E H E I G H T 8' - 1 1 / 8 " JJ GROUND FLOOR 0' -0" SECOND FLOOR 10' -1 1/8" BRG. HT. 18' -2 1/4" BRG. HT 9' -1 1/8" 6" 1'-0" 3 " / 1 '-0" 8" / 1 ' - 0 " 8" / 1 ' - 0 " 8" / 1 ' - 0 " 8" / 1 ' - 0 " 8" / 1 ' - 0 " F E F K 2" 1'-0" TO P P L A T E B R G . H T . 8' - 1 1 / 8 " SHINGLE OVER RIDGE VENT 30 YR. ARCHITECTURAL ASPHALT SHINGLES 1X6 BUILT-UP FASCIA 8" CEMENT BOARD SIDING CEMENT BOARD TRIM 8X8 PT. WOOD POST 36" HIGH HANDRAIL PO R C H B E A M B E A R I N G H T . 7' - 8 " PO R C H B E A M B R G . H T . 7' - 8 " GRADE -0' -4" GROUND FLOOR 0' -0" SECOND FLOOR 10' -1 1/8" BRG. HT. 18' -2 1/4" 8" / 1 ' - 0 " 8" / 1 ' - 0 " E H C 6" 1'-0" 2" 1'-0" TO P P L A T E B R G . H T . 8' - 1 1 / 8 " BRG. HT 9' -1 1/8" SHINGLE OVER ROOF VENT 1X6 BUILT-UP FASCIA 30 YR. ARCHITECTURAL ASPHALT SHINGLES CEMENT BOARD SIDING CEMENT BOARD TRIM 8X8 PT. WOOD POST 36" HIGH RAILING DOWNSPOUT PO R C H B E A M B R G . H T . 7' - 8 " GRADE -0' -4" A GROUND FLOOR 0' -0" SECOND FLOOR 10' -1 1/8" BRG. HT. 18' -2 1/4" BRG. HT 9' -1 1/8" PL A T E H E I G H T 8' - 1 1 / 8 " 6" 1'-0" 8" 1'-0" 108 3" / 1 ' - 0 " CEMENT SIDING-BATTEN BOARD CEMENT BOARD SIDING CEMENT BOARD TRIM 30 YR. ARCHITECTURAL ASPHALT SHINGLES 8X8 PT. POST 1X8 TRIM BOARD 1X6 BUILT-UP FASCIA 8" 1'-0" 30 YR. ARCHITECTURAL ASPHALT SHINGLES DOWNSPOUT, CONTRACTOR T COORDINATE w/ ARCHITECT G 6" 1'-0" A B A PL A T E H E I G H T 9' - 1 1 / 8 " PO R C H B E A M B R G . H T . 8' - 4 " GRADE -0' -4" JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 22 N I C H O L A S S T R E E T 20 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 3066.2101 5/7/2021 9/7/2021 8:27:03 AM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Architectural_Local_22 Nicholas Street_CWalker.rvt 0 LLC WLD A-401 EXTERIOR ELEVATIONS SCALE: 1/4" = 1'-0"A-401 1 NORTH ELEVATION SCALE: 1/4" = 1'-0"A-401 2 EAST ELEVATION SCALE: 1/4" = 1'-0"A-401 3 WEST ELEVATION SCALE: 1/4" = 1'-0"A-401 4 SOUTH ELEVATION REV DATE BY DESCRIPTION 0 08/30/21 WLD ISSUED FOR PERMIT/CONSTRUCTION DOOR LEGEND EXIST/EX:EXISTING SCW:SOLID CORE WOOD FS: FLUSH STEEL ALUM: ALUMINUM GL:GLASS ST:PREFINISHED/ STAINED FF:FACTORY FINISH/ STANDARD COLORS PT:PAINT WD:WOOD ID:INSULATED CO: CASED OPENING HM:HOLLOW METAL A H SEE SCHEDULE SE E S C H E D U L E SEE SCHEDULE SE E S C H E D U L E SEE SCHEDULE SE E S C H E D U L E SE E S C H E D U L E SEE SCHEDULE B C D E F G J K 2. ALL CONCRETE MASONRY WALLS TO RECEIVE EPOXY PAINT 3. SHOWER WALLS TO RECEIVE EPOXY WALL COATING RN: RUBBER NOSING RT: RUBBER TILE RSTR: RUBBER STAIR TREAD/RISER SC: SEALED CONCRETE SPF: SPORTS FLOORING SS: SOLID SURFACE ST: STAIN STC: STAMPED CONCRETE SV: SHEET VINYL TBD: TO BE DETERMINED TR: TRANSITION STRIP WC: WALL COVERING WDB:WOOD BASE WDF: WOOD FLOORING WAF: WOOD ATHLETIC FLOORING VCT: VINYL COMPOSITION TILE VP: VINYL PLANK FLOORING VRB: VENTED RUBBER BASE ACT:ACOUSTICAL CEILING TILE CONC: CONCRETE CPT: CARPET CT: CERAMIC TILE CTB: CERAMIC TILE BASE CWT: CERAMIC WALL TILE EPX: EPOXY FLOORING EPC: EPOXY COATING EPP: EPOXY PAINT ETR:EXISTING TO REMAIN EXP: EXPOSED STRUCTURE FRP: FIBER REINFORCED PANEL GB:GYPSUM BOARD GT: GROUT PT: PAINT PC: POLISHED CONCRETE PL: PLASTIC LAMINATE RB:RUBBER / VINYL BASE RF:RUBBER FLOOR FINISH LEGEND NOTES 1. PRIME AND PAINT ALL EXPOSED STRUCTURE, FRAMING, BRACING, DUCT WORK AND CONDUIT JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 22 N I C H O L A S S T R E E T 20 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 3066.2101 5/7/2021 9/7/2021 8:36:03 AM C:\Revit - Local Projects\3066.2101_Nicholas Street\30662101_Architectural_Local_22 Nicholas Street_CWalker.rvt 0 LLC WLD A-701 DOOR, WINDOW SCHEDULE, DETAILS, ROOM FINISH SCHEDULE DOOR SCHEDULE DOOR NUMBER TYPE DOOR FIRE RATING HARDWARE FRAME COMMENTSWIDTH HEIGHT THICKNESS MATERI AL FINIS H MATERIAL FINISH 103 PD 2' - 6" 6' - 8" 0' - 1 3/8" WD PT WD PT 104 PD 2' - 4" 6' - 8" 0' - 1 3/8" WD PT WD PT 105 ED 3' - 0" 6' - 8" 0' - 1 3/8" WD PT WD PT 106 PD 2' - 4" 6' - 8" 0' - 1 3/8" WD PT WD PT 107 GD 8' - 0" 7' - 0" 0' - 1 1/2" WD PT WD PT GARAGE DOOR W/ TEMPERED GLASS 107A PD 3' - 0" 6' - 8" 0' - 1 3/8" WD PT WD PT 108 71 5' - 0" 6' - 8" 0' - 2" WD PT WD PT FRENCH DOOR W/ TEMPERED GLASS 109 PD 2' - 4" 6' - 8" 0' - 1 3/8" WD PT WD PT 201 PD 2' - 6" 6' - 8" 0' - 1 3/8" WD PT WD PT 202 PD 2' - 6" 6' - 8" 0' - 1 3/8" WD PT WD PT 202A PD 2' - 0" 6' - 8" 0' - 1 3/8" WD PT WD PT 203 PD 2' - 6" 6' - 8" 0' - 1 3/8" WD PT WD PT 204 DPD 4' - 0" 6' - 8" 0' - 1 3/4" WD PT WD PT 204A PD 2' - 6" 6' - 8" 0' - 1 3/8" WD PT WD PT 205 DPD 4' - 0" 6' - 8" 0' - 1 3/4" WD PT WD PT 205A PD 2' - 6" 6' - 8" 0' - 1 3/8" WD PT WD PT 206 PD 2' - 6" 6' - 8" 0' - 1 3/8" WD PT WD PT Grand total: 17 SCALE: 1/4" = 1'-0"A-701 1 WINDOW TYPES SCALE: 1/4" = 1'-0"A-701 9 DOOR TYPES TYPE ED TYPE GD TYPE DSG TYPE PD TYPE DPD GARAGE DOORENTRY DOOR DOUBLE SLIDING GLASS DOOR PANEL DOOR DOUBLE PANEL DOOR WINDOW SCHEDULE TYPE MARK R.O. TYPE MATERIAL FINISH GLAZING COMMENTSWIDTH HEIGHT THICKNE SS TYPE A 2' - 4" 5' - 0" Single Hung Window 1x WD PT 1/2" INSULATED B 3' - 0" 5' - 0" Window - Fixed Sash WD PT 1/2" INSULATED C 3' - 0" 1' - 6" Window - Fixed Sash WD PT 1/2" INSULATED D 4' - 0" 1' - 6" Window - Fixed Sash WD PT 1/2" INSULATED E 6' - 0" 5' - 0" Single Hung Window_2x WD PT 1/2" INSULATED F 3' - 0" 6' - 0" Single Hung Window 1x WD PT 1/2" INSULATED G 4' - 8" 4' - 0" Single Hung Window_2x WD PT 1/2" INSULATED H 4' - 0" 1' - 6" Window - Fixed Sash WD PT 1/2 INSULATED J 2' - 4" 4' - 0" Single Hung Window 1x WD PT 1/2" INSULATED K 2' - 0" 2' - 0" Single Hung Window 1x WD PT 1/2" INSULATED Grand total: 17 FINISH SCHEDULE NAME FLOOR FINISH BASE WALL CEILING MATERIAL CEILING HEIGHT CEILING FINISH COMMENTS BATH CT CT GB GB 8' - 11" SMOOTH BEDROOM 2 WDF WDB GB GB 8' - 11" SMOOTH CLOSET WDF WDB GB GB 8' - 11" SMOOTH CLOSET WDF WDB GB GB 8' - 11" SMOOTH DINING WDF WDB GB GB 8' - 1" SMOOTH ENTRY WDF WDB GB GB 7' - 0" SMOOTH FAMILY RM WDF WDB GB GB 8' - 1" SMOOTH FRONT PORCH CONC. - - T&G T&G SLOPE 1% FROM DOOR GARAGE CONC. WDB GB GB 8' - 1" SMOOTH HALF BATH CT CT GB GB 8' - 1" SMOOTH HALL KITCHEN CT WDB GB GB 8' - 1" SMOOTH LAUNDRY CT WDB GB GB 8' - 1" SMOOTH M. BATH CT CT GB GB 8' - 11" SMOOTH MASTER BEDROOM WDF WDB GB GB 8' - 11" SMOOTH REAR PORCH CONC. - - T&G T&G SLOPE 1% FROM DOOR UTILITY WDF WDB GB GB 8' - 1" SMOOTH W.I.C WDF WDB GB GB 8' - 11" SMOOTH REV DATE BY DESCRIPTION 0 08/30/21 WLD ISSUED FOR PERMIT/CONSTRUCTION GENERAL NOTES: MASONRY WALL REINFORCING/JOINTS GENERAL EARTHWORK/FOUNDATION CONCRETE 1. FOUNDATION DESIGN BASIS: BASED ON PRESUMPTIVE VALUES OUTLINED IN IBC 2018, SECTION 1806. ALLOWABLE BEARING CAPACITY IS 1,5000 PSF, MAXIMUM. 2. NO BLASTING WILL BE ALLOWED. 3. CONTROL OF GROUND WATER, IF REQUIRED, SHALL BE ACCOMPLISHED IN A MANNER THAT WILL PRESERVE THE STRENGTH OF THE FOUNDATION SOILS, WILL NOT CAUSE INSTABILITY OF THE EXCAVATION SLOPES, AND WILL NOT RESULT IN DAMAGE TO EXISTING STRUCTURES. 4. COORDINATE FOUNDATION WORK WITH ALL OTHER TRADES. 5. PIPES AND OTHER WORK WHICH REQUIRE EXCAVATING OR TRENCHING ADJACENT TO COLUMN FOOTINGS OR PARALLEL TO WALL FOOTINGS, SHALL NOT BE LOCATED BELOW LINES EXTENDING DOWNWARD FROM THE BOTTOM EDGE OF THE FOOTING AT A 45 DEGREE ANGLE FROM HORIZONTAL. 6. EXCAVATIONS FOR FOOTINGS, GRADE BEAMS, MATS AND OTHER FOUNDATIONS BUILT NEXT TO OR AROUND EXISTING FOUNDATIONS, SHALL NOT EXTEND BELOW THE BOTTOM SURFACE OF THE EXISTING FOOTING UNLESS SPECIFICALLY NOTED OTHERWISE ON THE DESIGN DRAWINGS. HOLES ADJACENT TO EXISTING FOOTINGS (CLOSER TO THE FOOTING EDGE THAN THE HOLE DEPTH) CAN NOT BE OVER-EXCAVATED AND FILLED TO ACCOUNT FOR BAD SOIL UNLESS SPECIFICALLY APPROVED BY THE ENGINEER OF RECORD. 7. ANY DEVIATIONS FROM THE CONTRACT DOCUMENTS INCLUDING ELEVATION, SIZE AND THICKNESS OF FOUNDATIONS SHALL BE INDICATED BY THE GENERAL CONTRACTOR ON THE REINFORCING SHOP DRAWINGS. SUCH PROPOSED DEVIATIONS SHALL BE CIRCLED AND NOTED "ENGINEER VERIFY". 8. STRUCTURAL FILL SHALL BE PLACED IN LIFTS NO MORE THAN 8" THICK WITH A COMPACTION OF 95% STANDARD PROCTOR (PER ASTM D-698) MAXIMUM DRY DENSITY. 1. ALL MASONRY WORK SHALL BE IN ACCORDANCE WITH TMS 402/602-16 AND THE FOLLOWING: 2. THE REINFORCING, JOINTS AND CRITERIA DESCRIBED IN THE FOLLOWING GENERAL NOTES ARE REQUIRED AS A MINIMUM FOR ALL RUNNING BOND MASONRY WALLS. SEE SPECIFIC CRITERIA ON DESIGN DRAWINGS FOR ANY ADDITIONAL REQUIREMENTS AND/OR STACK BOND CRITERIA: 3. VERTICAL REINFORCING (RUNNING BOND): A. PROVIDE REINFORCING STEEL IN A CONCRETE FILLED CELL CONTINUOUS FROM FOOTING INTO BOND BEAM AT TOP OF WALL. LAP BARS WITH FOOTING DOWEL AND EXTEND 4" MINIMUM INTO BOND BEAM. BREAK-OUT BOTTOM OF BOND BEAM AT FILLED CELL LOCATIONS AND FILL TOP FOUR COURSES OF WALL WHEN BOND BEAM IS FILLED. PROVIDE AT THE FOLLOWING LOCATIONS: • AT ALL WALL CORNERS. • WITHIN 8" OF ENDS OF ALL WALLS AND AT EACH SIDE OF EXPANSION AND CONTROL JOINTS. • AT ALL DOOR AND WINDOW JAMBS AND AT ALL OPENINGS GREATER THAN 16" IN WIDTH. • ALONG ENTIRE LENGTH OF ALL WALLS AS NOTED IN THE TABLE BELOW: 1. ALL CONCRETE WORK SHALL BE IN ACCORDANCE WITH ACI 318-14, AND THE FOLLOWING: A. CONCRETE STRENGTHS AND MIXES SHALL BE AS FOLLOWS: STRENGTH(PSI) AIR(%) CEMENT(# MIN) W/C RATIO SLUMP AGGREGATE(MAX.) LOCATION 2,000 ** TYPE 1 (376) - - - CONDUIT ENCASEMENT AND BACKFILL BELOW FOOTINGS 3,000 ** TYPE 1 (517) 0.52 4" +/- 1" 3/4" EQUIP. PADS, SPREAD FOOTINGS, WALL FOOTINGS, SHEAR WALLS, AND STAIR PAN FILL 4,000 ** TYPE 1 (611) 0.48 4" +/- 1" 3/4" SLAB ON GRADE 4,000 ** TYPE 1 (611) 0.48 4" +/- 1" 3/4" ELEVATED SLABS 2,500*** ** TYPE 1 (423) - 8" - COARSE GROUT FOR MASONRY BLOCK FILL ** NATURALLY ENTRAPPED AIR ONLY UNLESS CONCRETE IS EXPOSED TO FREEZE/THAW. USE 4% TO 6% ENTRAINED AIR UNDER FREEZE/THAW CONDITION. *** MAXIMUM AGGREGATE SIZE TO BE 3/8". B. FLY ASH PER ASTM C618, TYPE C OR F WILL BE PERMITTED PROVIDED THE FOLLOWING LIMITS ARE MET: 1. THE QUANTITY OF CEMENT REPLACED SHALL BE NO MORE THAN 20%. 2. CEMENT SHALL BE REPLACED BY FLY ASH AT THE RATE OF 1.25 LBS. OF FLY ASH TO 1.0 LBS OF CEMENT. C. ALL CONCRETE DELIVERED TO THE SITE SHALL HAVE A COMPUTER BATCH WEIGHT TICKET. THE BATCH TICKET SHALL SHOW WEIGHTS OF ALL MATERIALS, VOLUME OF CONCRETE AND TIME BATCHED. THE BATCH WEIGHT TICKET SHALL BE GIVEN TO A DESIGNATED OWNER'S REPRESENTATIVE ON SITE AT THE TIME OF DELIVERY FOR VERIFICATION OF MIX PROPORTIONS. D. CONSOLIDATE ALL CONCRETE IN FORMS AND TRENCHES WITH VIBRATORS. POORLY CONSOLIDATED CONCRETE WILL BE REJECTED AND REPLACED AT CONTRACTOR'S EXPENSE. 2. CONCRETE REINFORCING A. ALL REINFORCING SHALL BE PER ASTM A-615, GRADE 60. B. WELDING OF REINFORCING STEEL IS NOT PERMITTED. C. REINFORCING SHALL NOT BE HEATED TO BEND. D. WELDED WIRE FABRIC SHALL BE PER ASTM A-185. 3. SUBMITTALS A. CONCRETE MIX DESIGNS; SHOP DRAWINGS FOR CONCRETE REINFORCING, EMBEDDED ITEMS; ACCESSORIES; AND PRODUCT DATA, ETC. AS OUTLINED IN THE SPECIFICATIONS SHALL BE PROVIDED TO THE OWNER'S REPRESENTATIVE AT LEAST 15 DAYS PRIOR TO THE START OF WORK FOR APPROVAL. B. ALL DATA SHALL BE SUBMITTED "CONTRACTOR APPROVED". 4. NOTIFICATIONS: THE CONTRACTOR SHALL NOTIFY THE OWNER. A. WHEN EXCAVATION TO REQUIRED SUBGRADE ELEVATIONS IS REACHED. B. 24 HOURS PRIOR TO ANY SCHEDULED CONCRETE PLACEMENT FOR INSPECTION OF FORMWORK, REINFORCING AND EMBEDDED ITEMS. MASONRY REINFORCING LAP LENGTHS BAR LENGTH #4 24" #5 30" . 1. THESE GENERAL NOTES PRESENT AND/OR SUMMARIZE KEY PROJECT INFORMATION FOR THE PLAN READER'S CONVENIENCE. SEE PLANS AND SPECIFICATIONS FOR FURTHER REQUIREMENTS. 2. ALL REFERENCES TO STANDARDS HEREIN ARE TO MOST RECENT ISSUE IN EFFECT AS OF THE DATE OF THESE DOCUMENTS. 3. DESIGN BASIS: 2018 INTERNATIONAL BUILDING CODE (IBC) WITH GA AMENDMENTS GENERAL RISK CATEGORY = II A. WIND: ULTIMATE DESIGN WIND SPEED = 113 MPH WIND EXPOSURE CATEGORY = B INTERNAL PRESSURE COEFFICIENT = 0.18 ± (ENCLOSED BUILDING) COMPONENT & CLADDING DESIGN PRESSURE - 35 PSI MAX B. SEISMIC: SEISMIC IMPORTANCE FACTOR Ie = 1.0 MAPPED SPECTRAL RESPONSE ACCEL. (SHORT PERIODS) Ss = 0.264 MAPPED SPECTRAL RESPONSE ACCEL. (1 SECOND PERIOD) S1 = 0.097 SITE CLASS = D (DEFAULT) SPECTRAL RESPONSE COEFFICIENT (SHORT PERIODS) SDS = 0.28 SPECTRAL RESPONSE COEFFICIENT (1 SECOND PERIOD) SD1 = 0.16 SEISMIC DESIGN CATEGORY = C ANALYSIS PROCEDURE: EQUIVALENT LATERAL FORCE PROCEDURE BASIC SEISMIC FORCE RESISTING SYSTEM - LIGHT WOOD FRAMING WITH SHEATHING RESPONSE MODIFICATION FACTOR R = 6.5 SEISMIC RESPONSE COEFFICIENT Cs = 0.004 DESIGN BASE SHEAR = 2K C. LIVE LOADS: ROOF: 20 psf FLOOR: 40 psf D. GROUND SNOW LOAD: 5 psf 4. ABBREVIATIONS: T TOP (BAR) FIN FINISH REINF REINFORCING B BOTTOM (BAR) FLR FLOOR TRS TRUSS INT INTERIOR CLR CLEAR STL STEEL EXT EXTERIOR T/* TOP OF * WD WOOD EL ELEVATION B/* BOTTOM OF * CONC CONCRETE O.C. ON CENTER W/* WITH * MSNRY MASONRY E.W. EACH WAY GA GAGE/GAUGE L.G. LIGHT GAGE E.F. EACH FACE EQ EQUAL APPROX APPROXIMATE N.S. NEAR SIDE FTG FOOTING SPC'S SPACE/SPACES/SPECS F.S. FAR SIDE TYP TYPICAL U.N.O. UNLESS NOTED OTHERWISE W.P. WORK POINT JST JOIST PLCS PLACES EX. EXISTING (E) EXISTING H.R. HANDRAIL 5. UNLESS OTHERWISE NOTED, REQUIREMENTS GIVEN FOR ONE LOCATION ALSO APPLY AT OTHER LOCATIONS AT WHICH CONDITIONS ARE SIMILAR. THE REQUIREMENTS GIVEN SHALL BE ADAPTED TO CONDITIONS AT SIMILAR LOCATIONS. 6. COORDINATE WORK OF OTHER TRADES SHOWN ON DRAWINGS WITH STRUCTURAL WORK. 7. SHOP DRAWINGS FOR ANY PART OF THE STRUCTURAL WORK SHALL SHOW THE INTERFACE WITH OTHER RELATED TRADES. THE CONTRACTOR SHALL VERIFY DIMENSIONS, LOCATIONS, MATERIALS, ETC. OF RELATED TRADES BY CERTIFIED MANUFACTURER'S DRAWINGS AND SO INDICATE BEFORE SUBMITTING SHOP DRAWINGS FOR ARCHITECT/ENGINEER'S APPROVAL. 8. THE DESIGN OF THE STRUCTURE SHOWN IS BASED ON INTERACTION OF VARIOUS CONNECTED PARTS AND THE DESIGN LOADS NOTED ABOVE. THE STRENGTH AND STABILITY OF CONSTRUCTION UNDERWAY MAY REQUIRE SUPPLEMENTAL TEMPORARY SUPPORTS, BRACING OR OTHER MEASURES. THE CONTRACTOR SHALL DETERMINE THE NEED OF SUCH TEMPORARY SUPPORT DURING CONSTRUCTION AND PROVIDE ALL SUCH MEASURES. B. VERTICAL BAR SPLICES SHALL HAVE A MINIMUM LAP AS NOTED IN THE TABLE BELOW C. VERTICAL FILLED CELLS SHALL BE FILLED WITH CONCRETE IN 4'-0" MAX. LIFTS. 4. HORIZONTAL REINFORCEMENT (RUNNING BOND): A. PROVIDE HORIZONTAL JOINT REINFORCING CONSISTING OF (2) LONGITUDINAL W1.7 (9 GAGE) WIRES @ 16" O.C. MAX. B. PROVIDE CONCRETE FILLED BOND BEAM WITH 2 - #5 REBARS CONTINUOUS WHERE WALLS ARE STRUCTURALLY CONNECTED TO ROOF AND FLOOR LEVELS AND AT THE TOPS OF ALL WALLS. 5. CONTROL JOINTS: A. CONTROL JOINTS SHALL BE LOCATED IN ALL WALLS AT THE FOLLOWING LOCATIONS: • AT A MAXIMUM SPACING OF 3 TIMES THE WALL HEIGHT, BUT NOT GREATER THAN 40'-0" ON CENTER. • AT A DISTANCE OF NOT OVER ONE TIME THE WALL HEIGHT FROM BUILDING CORNERS. • AT ALL CHANGES IN WALL HEIGHT. • AT ALL CHANGES IN WALL THICKNESS, SUCH AS AT PIPE OR DUCT CHASES, AND ADJACENT TO STEEL COLUMNS EMBEDDED IN WALLS AND PILASTERS. • ABOVE JOINTS IN FOUNDATIONS AND IN FLOORS. • BELOW JOINTS IN FLOORS OR ROOFS THAT BEAR ON THE WALL. B. MASONRY WALL CONTROL JOINTS: ALL HORIZONTAL JOINT REINFORCING SHALL TERMINATE AT THE CONTROL JOINT (UNLESS NOTED OTHERWISE ON DRAWINGS). INTERRUPT HORIZONTAL REINFORCING IN INTERMEDIATE BOND BEAMS. ALL BOND BEAM REINFORCING IN BOND BEAMS LOCATED AT OR NEAR THE TOP OF THE WALL SHALL BE CONTINUOUS THROUGH CONTROL JOINTS. C. IF CONTROL JOINTS ARE NOT SHOWN ON THE DRAWINGS, COORDINATE WITH THE ARCHITECT AND STRUCTURAL ENGINEER, BEFORE CONSTRUCTION BEGINS, TO DETERMINE JOINT LOCATIONS REQUIRED. Fy=60,000psi, F'm=1,500psi, BARS TO BE CENTERED IN THE WALL 2. ALL WOOD TRUSSES SHALL BE DESIGNED, FABRICATED AND ERECTED IN ACCORDANCE WITH THE RECOMMENDATIONS OF THE LATEST EDITION OF THE NATIONAL DESIGN SPECIFICATIONS (NDS) FOR WOOD CONSTRUCTION MANUALS. 3. DESIGN CALCULATIONS SHALL BE PREPARED BY A REGISTERED, PROFESSIONAL LICENSED ENGINEER IN THE STATE OF THE PROJECT. 4. NO MEMBER STRESS INCREASES DUE TO LOAD DURATION ARE ALLOWED, I.E. DURATION FACTOR EQUAL 1.0. 5. MAXIMUM SPACING O TRUSSES IS 2'-0" CENTER TO CENTER 6. PROVIDE CONTINUOUS, PERMANENT 2X4 LATERAL BRACING (#2 FIR OR BETTER) AT MID-POINT OF DIAGONAL WEB MEMBERS IN TWO (2) CENTER PANELS OF EACH TRUSS. ANCHOR TO EACH END WALL. 7. PROVIDE PERMANENT 2X4 DIAGONAL BRACING (#2 FIR OR BETTER) IN THE PLANE OF THE DIAGONAL WEB MEMBERS (NOTE 4) AT APPROXIMATELY 45° ANGLE (12'-0" O.C. MAXIMUM). 8. PROVIDE CONTINUOUS, PERMANENT 2X4 (#2 SOUTHERN PINE OR BETTER) BOTTOM CHORD BRACING SPACED 8'-0" O.C. MAXIMUM (LOCATE AT PANEL POINTS). 9. PROVIDE PERMANENT 2X4 (#2 SOUTHERN PINE OR BETTER) DIAGONAL BOTTOM CHORD BRACING AT 20'-0" O.C. MAXIMUM AND AT EACH END WALL. 10. PROVIDE TEMPORARY AND PERMANENT LATERAL BRACING AS REQUIRED BY TRUSS MANUFACTURER TO ASSURE STABILITY DURING CONSTRUCTION. STABILITY OF STRUCTURE IS CONTRACTORS RESPONSIBILITY DURING ERECTION. 11. PROVIDE TRUSS CONNECTORS AT FLAT BOTTOM CHORD TRUSSES AND RAFTERS. (SIMPSON H3 HURRICANE CONNECTORS OR EQUAL). 12. PROVIDE TRUSS CONNECTORS AT SCISSOR TRUSSES (SIMPSON TC TRUSS CONNECTOR OR EQUAL.) 13. WHERE TRUSSES SPAN ACROSS NON-LOAD BEARING WALLS LEAVE 1" GAP AND CONNECT TOP OF WALL TO SIDE OF EACH TRUSS WITH A ROOF TRUSS CLIP (SIMPSON STC/STCT/DTC ROOF TRUSS CLIP OR EQUAL). 14. ALL OPENINGS IN ROOF DECK SHALL BE REINFORCED ALONG ALL EDGES WITH 2X4 BLOCKING (MIN). 15. ADD ADDITIONAL WEB REINFORCEMENT AT MECHANICAL EQUIPMENT POINT LOADS. SIMPSON STRONG TIE HRS 12 GAGE STRAPS. 16. SHOP DRAWINGS SHALL BE PREPARED UNDER THE SUPERVISION OF A LICENSED PROFESSIONAL ENGINEER. SUBMIT LAYOUT PLANS, TYPICAL DETAILS, BRACING REQUIREMENTS AND TRUSS DESIGN DETAILS FOR THE ENTIRE PROJECT. DESIGN CALCULATIONS SHALL BE SUBMITTED AND SIGNED AND SEALED BY A PROFESSIONAL ENGINEER IN THE STATE OF THE PROJECT. WOOD TRUSS NOTES TOP CHORD LIVE 40 P/F (20 PSF) TOP CHORD UPLIFT 30 P/F (15 PSF) TOP CHORD DEAD 30 P/F (15 PSF) BOTTOM CHORD DEAD 20 P/F (10 PSF) 40 P/F (20 PSF) 20 P/F (10 PSF) BOTTOM CHORD DEAD 80 P/F (40 PSF) BOTTOM CHORD LIVE TOP CHORD LIVE 40 P/F (20 PSF) TOP CHORD UPLIFT 30 P/F (15 PSF) TOP CHORD DEAD 30 P/F (15 PSF) 1. DESIGN LOADS SHALL BE AS FOLLOWS. TYPICAL TRUSS ATTIC TRUSS 20 P/F (10 PSF) LOAD-BEARING WOOD STUDS 1. ALL WOOD FRAMING SHALL BE DESIGNED AND ERECTED IN ACCORDANCE WITH THE RECOMMENDATIONS OF THE LATEST EDITION OF THE NATIONAL DESIGN SPECIFICATION (NDS) FOR WOOD CONSTRUCTION MANUALS. 2. UNLESS NOTED OTHERWISE, ALL STUDS SHALL BE 2X6 (NOMINAL) #2 SOUTHERN PINE OR BETTER. 3. NO MEMBER STRESS INCREASES DUE TO LOAD DURATION ARE ALLOWED, I.E. DURATION FACTOR EQUAL 1.0. 4. ALL FRAMING, STUDS, SILL PLATES, TOP PLATES, BRIDGING, BRACING AND ACCESSORIES SHALL MEET THE REQUIREMENTS OF THE IBC CODE. AS A MINIMUM 16d FRAMING NAILS SHALL BE USED FOR STUD WALL CONSTRUCTION. UNLESS NOTED OTHERWISE ALL NAIL SIZES AND NAILING PATTERNS SHALL MEET THE REQUIREMENTS OF THE IBC 2018. 5. STUDS SHALL HAVE FULL BEARING AGAINST THE SILL PLATE AND TOP PLATE. STUDS MUST BE CUT SQUARE. 6. MAXIMUM SPACING OF STUDS IS TO BE 1'-4" ON CENTER, UNLESS NOTED OTHERWISE ON THE PLANS. 7. PROVIDE PERMANENT 2X4 LATERAL BRIDGING (#2 FIR OR BETTER) BETWEEN EACH STUD. BRIDGING IS TO BE SPACED AT NO MORE THAN 5'-0" O.C. VERTICALLY. 8. PROVIDE PERMANENT 2X4 LATERAL BRIDGING (#2 SOUTHERN PINE OR BETTER) BETWEEN EACH FLOOR JOIST OR ROOF RAFTER. BRIDGING IS TO BE SPACED AT NO MORE THAN 8'-0" O.C. 9. MINIMUM SILL PLATE FASTENING TO CONCRETE OR MASONRY SHALL BE 1/2" DIAMETER ANCHOR BOLTS SPACED AT 4'-0" O.C. FOR BEARING WALLS AND SHEAR WALLS. ANCHOR BOLTS MAY BE CAST-IN-PLACE WITH A 7" MINIMUM EMBEDMENT AND AN OVERSIZED WASHER UNDER THE NUT, OR ADHESIVE TYPE ANCHORS. 10. VOIDS BENEATH BOTTOM PLATE SHALL NOT BE PERMITTED. CONTRACTOR SHALL PROVIDE A REASONABLY LEVEL SLAB WITH A TOLERANCE OF 1/8" IN 10 FEET. WHERE UNEVENNESS OF SUPPORTING FLOOR PREVENTS CONTINUOUS SOLID BEARING, PLATE SHALL BE LEVELED BY PLACING MORTAR OR GROUT BENEATH TRACK. 11. CONTINUOUS STUDS EACH SIDE OF HEADERS SHALL BE EQUAL TO 1/2 OF THE INTERRUPTED STUDS PLUS ONE STUD AT EACH SIDE. USE MINIMUM OF TWO (2) STUDS EACH SIDE. HEADERS SHALL BE DESIGNED TO TRANSFER ALL UNIFORM AND/OR CONCENTRATED LOADS. SHEAR SHALL BE TRANSFERRED BY FULL BEARING ON JACK STUDS. 12. CUTTING OF LOAD-BEARING WOOD STUDS IS NOT PERMITTED WITHOUT SPECIFIC APPROVAL FROM THE ENGINEER OF RECORD. 13. PROVIDE TEMPORARY AND PERMANENT LATERAL BRACING AS REQUIRED TO ASSURE STABILITY DURING CONSTRUCTION. STABILITY OF STRUCTURE IS CONTRACTOR'S RESPONSIBILITY DURING ERECTION. 14. NON-LOAD BEARING WALLS SHALL BE CONSTRUCTED WITH 1 1/2" CLEARANCE FROM TOP OF WALL TO BOTTOM CHORD OF FLOOR OR ROOF TRUSSES. CONNECT NON-LOAD BEARING WALLS TO SIDE OF EACH TRUSS WITH A ROOF TRUSS CLIP (SIMPSON STCT ROOF TRUSS CLIP OR EQUAL). 15. ALL WOOD MEMBERS IN CONTACT WITH CONCRETE OR ABOVE THE PLANE OF ROOF SHALL BE PRESSURE TREATED. 16. EXTERIOR WALL SHEATHING SHALL BE FASTENED TO WALL STUDS w/8D NAILS AS NOTED ON THE DESIGN DRAWINGS. 17. LOAD BEARING STUDS CORED FOR ELECTRICAL CONDUIT OR PLASTIC PIPING SHALL BE REINFORCED w/SIMPSON NS OR PSPN NAIL STOPPERS ON EACH SIDE OF STUD. 18. LOAD BEARING STUDS NOTCHED FOR UTILITIES SHALL BE REINFORCED w/SIMPSON HSS OR SS STUD SHOES. 19. MINIMUM GIRDER TRUSS SUPPORT SHALL BE 3 FULL HEIGHT STUDS CONTINUOUS TO THE FOUNDATION. 20. TOP PLATES OF EXTERIOR WALLS & INTERIOR SHEAR WALLS SHALL BE REINFORCED WHERE NOTCHED w/SIMPSON CTS COMPRESSION & TENSION STRAPS. 21. PLYWOOD AND ORIENTED STRAND BOARD (OSB) A. STAGGER END JOINTS OF ROOF SHEATHING AND SHEAR WALLS B. H-CLIPS SHALL BE USED FOR ALL ROOF SHEATHING 21. STAGGER END JOINTS OF ADJACENT COURSES OF GYPSUM WALL BOARD USED AS SHEAR WALL SHEATHING. END JOINTS SHALL NOT OCCUR OVER THE SAME VERTICAL STUD. 22. ALL ENGINEERED LUMBER SHALL HAVE THE FOLLOWING MINIMUM MATERIAL PROPERTIES. A. Fb = 2600psi B. Fv = 285psi C. E = 1,900,000psi D. Fcll = 2510psi E. Fc^ = 750psi F. G = 125,000psi 23. ALL METAL WOOD CONNECTORS SHALL BE FULLY NAILED PER THE REQUIREMENTS OF SIMPSON STRONG TIE PRODUCTS. ALL CONNECTORS SHALL BE CAPABLE OF RESISTING THE CORROSIVE EFFECTS OF THE EXTERIOR PRESERVATIVE PRESSURE TREATMENT AND SHALL BE INSTALLED PRIOR TO APPLICATION OF LOADS. JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 22 N I C H O L A S S T R E E T 22 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 5902.2001 07/28/2021 9/7/2021 8:47:13 AM K:\30662101\Struc\30662101_Structural-Central_22 Nicholas Street.rvt 0 THW MWL S-001 GENERAL NOTES REV DATE BY DESCRIPTION 0 08/30/21 MWL ISSUED FOR PERMIT / CONSTRUCTION E.O.S. AND FACE OF 8" CMU WALL, TYP. 4" (NOMINAL) THK. CONC. SLAB w/ 1.5#/ C.Y. OF POLYPROPYLENE FIBERS. T/SLAB 0'-0" TYP. U.N.O. 4" (NOMINAL THK. CONC. SLAB w/ 1.5#/C.Y. OF POLYPROPYLENE FIBERS. T/SLAB EL. @ HIGH POINT -0'-4" 15'-0"10'-3 1/2" E.J. E. J . E. J . 1'-6" WIDE x 1'-0" Dp. THICKENED SLAB CENTERED-ON-WALL SEE ARCH, TYP. E.J. 10'-0 3/8" 9 1/2" 6'-5 1/2"7'-4 1/2" 4' - 0 " 14 ' - 4 1 / 2 " 22 ' - 4 1 / 2 " 1' - 6 " C.J. C.J. C.J. C.J. C.J. C. J . C. J . C. J . C. J . 2 S-101 2 S-101 2 S-101 5 S-101 5 S-101 3 S-101 2 S-101 4/48 4/48 4/48 4/48 4/48 4/48 4/48 1'-6" WIDE x 1'-0" Dp. THICKENED SLAB CENTERED- ON-WALL SEE ARCH, TYP. 1'-6" WIDE x 1'-0" Dp. THICKENED SLAB CENTERED- ON-WALL SEE ARCH, TYP. 9'-5 1/4" 11'-2 1/4" 6' - 2 3 / 4 " 2 S-101 TYP. U.N.O. 42 ' - 3 " 4" (NOMINAL) THK. CONC. SLAB w/ 1.5#/ C.Y. OF POLYPROPYLENE FIBERS. T/SLAB EL. -0'-4" (SEE ARCH FOR STAIRS) 4" (NOMINAL) THK. CONC. SLAB w/ 1.5#/ C.Y. OF POLYPROPYLENE FIBERS. T/SLAB EL. -0'-4" T/FTG EL. -2' - 0" TYP. U.N.O. 12" SQ. x 8" THK. THICKENED SLAB @ POST LOCATIONS 6" WIDE x 8" THK. SLAB EDGES, TYP. 12" SQ. x 8" THK. SLAB @ POST LOCATIONS, TYP. 6" WIDE x 8" THK. SLAB EDGES, TYP.T/SLAB @ LOW POINT EL. -1'-6" TYP. U.N.O. SL O P E SIM. 3 S-101 10'-8" O/O FACE OF CMU 14'-7 1/2" O/O FACE OF CMU 25'-3 1/2" O/O FACE OF CMU WALL EDGE OF GARAGE SLAB & HOUSE SLAB AND INSIDE FACE OF CMU WALL EDGE OF HOUSE & PORCH SLAB EDGE OF HOUSE & PORCH SLAB AND FACE OF CMU WALL 2' - 1 0 3 / 4 " EDGE OF HOUSE & PORCH SLAB EDGE OF HOUSE SLAB EDGE OF HOUSE & PORCH SLAB EDGE OF HOUSE SLAB EDGE OF HOUSE & GARAGE SLAB EDGE OF HOUSE & GARAGE SLAB AND FACE OF CMU WALL EDGE OF HOUSE & PORCH SLAB EDGE OF PORCH SLAB EDGE OF HOUSE & PORCH SLAB EDGE OF HOUSE SLAB 1'-7 1/2" LEGEND: 4/48 DENOTES REBAR SIZE & SPACING. SEE PLAN - 2 -#4's x 4'-0"Lg. (TYP. U.N.O.)- 1/4" EXPANSION JOINT E.J.- CONTROL JOINT. SAWCUT 1"Dp. WITHIN 2 HOURS OF CASTING. C.J.- TYPICAL UNLESS NOTED OTHERWISE -TYP. U.N.O. EDGE OF SLABE.O.S.- OUTSIDE -TO-OUTSIDE O/O - PLAN SEE CONC. FILL ALL CELLS VAPOR BARRIER 4" MIN. POROUS FILL COMPACTED SUBGRADE 3/8"⌀A.B. w/ OVER SIZE WASHER @ 48" O.C. 2x STUD PER PLAN GRADE 8" CMU PER PLAN #4's @ 48" O.C. 2-#5's CONT. FIN. FLR. FACE OF STUD SEE PLAN 8" U.N.O. ON PLAN 1'-6" TYP. 3" CLR. 3" CLR. T/FTG. PER PLAN NOTE: TYPICAL WALL FOOTING/CMU FOUNDATION WALL BONDBEAM REINFORCING TO MATCH SIZE AND SPACING OF BARS IN CONTINUOUS FOOTING/OR BOND BEAM AT CORNER LOCATIONS. 1 2 #5 CONT. SEE PLAN T/SLAB AND POLYPROPYLENE FIBERS. SEE PLAN VAPOR BARRIER COMPACTED SUBGRADE SEE PLAN 1'-0" TYP. U.N.O. ON PLAN DRIVEWAY PAVEMENT 1 2 VAPOR BARRIER 4" POROUS FILL #4's @ 48" O.C. 2xSTUD WALL PER PLAN. 3/8"ø 1"-0" ANCHOR BOLTS @ 48" O.C. (9" EMBED, 3" HOOK, PROJ. & THRD.) U.N.O. ON PLAN 1'-6" 2-#5's CONT. 1'-0" 3" CLR.PLAN SEE 8" CMU, CONC. FILL ALL CELLS 3/8"DIA. A.B. W/ OVER SIZE WASHER @ 48" O.C., TYP. 2x STUD PER PLAN, TYP. GRADE #4's @ 48" O.C., TYP. 2-#5's CONT. FACE OF STUD & FACE OF MASONRY 4" 1'-8" 8" U.N.O. ON PLAN 1'-6" TYP. 3" CLR. 3" CLR. T/FTG. PER PLAN NOTE: TYPICAL WALL FOOTING/CMU FOUNDATION WALL BONDBEAM REINFORCING TO MATCH SIZE AND SPACING OF BARS IN CONTINUOUS FOOTING/OR BOND BEAM AT CORNER LOCATIONS. T/CMU & T/HOUSE SLAB EL. 0'-0" T/GARAGE SLAB EL. -1'-4" 2x8 BOTTOM PL. CONT., TYP. 9"9" L CMU WALL/FTGC COMPACTED SUBGRADE, TYP. VAPOR BARRIER, TYP. SEE PLAN T/HOUSE SLAB T/GARAGE SLAB E.J. TYP. w/ CAULK @ TOP 4" JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 22 N I C H O L A S S T R E E T 22 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 5902.2001 07/28/2021 9/7/2021 8:47:29 AM K:\30662101\Struc\30662101_Structural-Central_22 Nicholas Street.rvt 0 THW MWL S-101 FOUNDATION & SLAB PLAN AND CONCRETE SECTIONS & DETAILS SCALE: 1/4" = 1'-0"S-101 1 FOUNDATION AND SLAB PLAN SCALE: 1/4" = 1'-0" 12 FT.8421.50 N SCALE: 1" = 1'-0"S-101 2 SECTION SCALE: 1" = 1'-0"S-101 3 SECTION SCALE: 1" = 1'-0"S-101 5 SECTION REV DATE BY DESCRIPTION 0 08/30/21 MWL ISSUED FOR PERMIT / CONSTRUCTION SCALE: 1" = 1'-0"S-101 4 SECTION 1' - 0 " 1' - 5 1 / 2 " 21 E Q . S P C S . @ 1 6 " O . C . = 2 8 ' - 0 " * W O O D R O O F T R U S S E S B Y T R U S S M A N U F A C T U R E R 31 ' - 4 1 / 2 " 5' - 4 1 / 2 " 1' - 6 " 38 ' - 3 " 25'-3 1/2" 11'-5 1/2"6'-5 1/2"7'-4 1/2" *W O O D T R U S S E S BY T R U S S M F R . GABLE END TRUSS 1/2" NOMINAL PLYWOOD SHEATHING, TYP. ATTACH / 10d NAILS @ 3" O.C. ON PANEL EDGES & 6" O.C. ELSEWHERE. PROVIDE BLOCKING UNDER PANEL EDGES. FACE OF STUD TYP. U.N.O. ROOF OUTLINE AND EDGE OF SHEATHING, TYP. GABLE END TRUSS RI D G E SLOPESLOPE GABLE END TRUSS TYP.TYP. RI D G E RI D G E SLOPE SLOPE 1' - 5 1 / 2 " 4 E Q . S P C S . @ 1' - 1 " = 4' - 4 1 / 2 " NOTES: * -2x6 ROOF RAFTERS WITH COLLAR TIES AND 2x10 RIDGE BEAM MAY BE USED INSTEAD OF TRUSSES AT THE CONTRACTORS OPTION. 3 P L Y - 5 1 / 4 " x 1 1 1 / 4 " M I C R O L A M L V L 3 P L Y - 5 1 / 4 " x 1 1 1 / 4 " M I C R O L A M L V L 10'-9 3/4"4'-3 1/2"10'-2 1/4" 1' - 4 1 / 8 " 8 E Q . S P C S . @ 1 6 " O . C . 1 0 ' - 8 " 6" 2x 1 2 J O I S T , T Y P . 9 1 / 2 " OPEN 10 " 9 E Q . S P C S . @ 1 6 " O . C . = 1 2 ' - 0 " 9 1 / 2 " 9" 13 E Q . S P C S . @ 1 6 " O . C . = 1 7 ' - 4 " 11 " 2x 1 2 J O I S T S , T Y P . 2x 1 2 J O I S T S , T Y P . 7 7 / 8 " 2x 1 2 J O I S T S , T Y P . 10 5 / 8 " 11 3 / 4 " 10 3 / 4 " 2x 1 2 J O I S T S T Y P . 9 3 / 4 " 2x 1 0 J O I S T S , T Y P . 25'-3 1/2" O/O FACE OF STUD 4' - 0 " 18 ' - 0 " 7' - 1 1 / 2 " 13 ' - 1 1 / 2 " SEE NOTE 1. EDGE OF SHEATHING @ OUTLINE COVERED AREAS, TYP. 2x4 INTERIOR STUD WALL, TYP. U.N.O. 2x6 JST., TYP. 10 1/4" 6 EQ. SPCS. @ 16 O.C. = 8'-0" 10 1/4" L LVL, TYP.CRIDGERIDGESL O P E RI D G E SLOPE SLOPE SLOPESLOPESL O P E FACE OF STUD, TYP. U.N.O. 1' - 6 " 2' - 1 1 " 33 ' - 1 0 " 4' - 0 " 42 ' - 3 " O / O F A C E O F S T U D 2' - 5 1 / 2 " SEE NOTE 1. EDGE OF SHEATHING @ OUTLINE COVERED AREAS, TYP. SEE NOTE 1. 10'-8" 9 1/2" 6'-5 1/2"7'-4 1/2" SEE NOTE 2. A B 1 3 2 4 5 DOUBLE 2x8 DOUBLE 2x8 DOUBLE 2x8 6'-5 1/2"6'-5 1/2" 3'- 6 " P.T. 6x6 WOOD POST, TYP. (3 PLCS.). SEE NOTE 3. P.T. 6x6 WOOD POST, TYP. (2 PLCS.). SEE NOTE 3. 38 ' - 3 " ATTACH LEDGER TO FACE OF SHEATHING, TYP. 2x10 P.T. LEDGER BOARD TO FACE OF SHEATHING, TYP. (2 PLCS.) 1'-0" 8 EQ. SPCS. @ 18" O.C. = 12'-0" 1'-0" 2x6 JOISTS, TYP. 10'-8" 2x6 JOISTS, TYP. 2x 6 2x 6 TYP. 2x 6 2x 6 2x 6 11 3/4" 3 EQ. SPCS. @ 1'-6" = 4'-6" 11 3/4" 4 EQ. SPCS. @ 1'-6" = 6'-0" 5 1/2" TYP. 2x6 RAFTERS 2x10 LEDGER CONT. TRIPLE 2x12 DO U B L E 2 x 1 2 JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 22 N I C H O L A S S T R E E T 22 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 5902.2001 07/28/2021 9/7/2021 8:48:05 AM K:\30662101\Struc\30662101_Structural-Central_22 Nicholas Street.rvt 0 THW MWL S-201 SECOND FLOOR AND ROOF FRAMING PLANS SCALE: 1/4" = 1'-0"S-201 2 ROOF FRAMING PLAN SCALE: 1/4" = 1'-0" 12 FT.8421.50 N NOTES: 1. 1/2" NOMINAL PLYWOOD SHEATHING, TYP. ATTACH / 10d NAILS @ 6" O.C. ON PANEL EDGES & 12" O.C. ELSEWHERE. PROVIDE BLOCKING UNDER PANEL EDGES. 2. 3/4" NOMINAL TOUNGE AND GROOVE PLYWOOD SHEATHING, TYP. ATTACH / 10d NAILS @ 6" O.C. ON PANEL EDGES & 12" O.C. ELSEWHERE. PROVIDE BLOCKING UNDER PANEL EDGES. 3. ROVIDE A 3" KNOTCH TO ACCOMODATE DOUBLE 2x8 BEAM. PROVIDE MIN. OF (2) 1/2"Ø THRU-BOLTS WITH WASHERS. PROVIDE CBSQ88-SDS2 SIMPSON POST BASE CONNECTOR OR CONTRACTOR APPROVED EQUAL, TYP. INSTALL PER MANUFACTURERS INFO. 4. CONTRACTOR TO COODINATE WITH ARCHITECT & ENGINEER ONSITE FOR ALL PROPOSED CHASE SPACE LOCATIONS PRIOR TO CONSTRUCTION. SCALE: 1/4" = 1'-0"S-201 1 SECOND FLOOR FRAMING PLAN REV DATE BY DESCRIPTION 0 08/30/21 MWL ISSUED FOR PERMIT / CONSTRUCTION JOINT. (MINIMUM 4 - 8d NAILS EACH SIDE). 3" WIDE x 2'-0" LONG STRAP OVER BEAM/TOP PLATE WITH TOP OF TOP PLATE, INSTALL 16 GAGE x IF TOP OF BEAM IS SET FLUSH NOTE: TOP PLATE JOINT IN STANDARD STUD LENGTH - SEE SCHEDULE MINIMUM BEARING BEAM SEE PLAN TOP PLATE MIN. 2'-0" MIN. 2'-0" SIMPSON H2.5 ANCHOR AT EA. TRUSS 2x STUDS w/ DOUBLE TOP PLATE ROOF TRUSS PER PLAN 2x4 BLOCKING (CUT TO ROOF SLOPE). SECURE ROOF SHEATHING TO BLOCKING w/ 8d NAILS AT 6" O.C. SHEATHING DRYWALL (SEE ARCH) T/CONCRETE SLAB OR CONCRETE BLOCK (SEE PLAN) 2x WALL P.T. SILL 2 -2x WALL STUD MIN. SIMPSON BOLTED HD3B HOLD DOWN ANCHOR AND 2 -5/8"ø STUD BOLTS, SEE MANUFACTURERS INFO. 5/8"ø ANCHOR BOLT, TYP. FOR EMBEDMENT SEE DETAIL 1/S-501. SHEATHING JOINT 4'-0" O.C. MAX. 6" O.C. MAX FOR BASE PL 6" O.C., U.N.O. FOR SHEAR WALLS6" O.C. 6" O.C. STAGGERED 2x4 MIN. BLOCKINGSTAGGERED HORIZ. JOINT DOUBLE TOP PLATE NOTE: IF TOP OF PARALLAM OR LVL BEAM IS SET FLUSH WITH TOP OF TOP PLATE, INSTALL 16 GAGE x 3" WIDE x 2'-0" LONG STRAP OVER BEAM / TOP PLATE JOINT. (MINIMUM 4 - 8d NAILS EACH SIDE). JOINT IN TOP PLATE DOUBLE 2x10 (w/ SPACER) DOOR / WINDOW HEADER STANDARD 2x4 OR 2x6 STUD FRAMING (TYP.)12" O.C. MAX. BRICK OR STONE MASONRY VENEER IF REQ'D SHALL BE ATTACHED TO THE STRUCTURAL WALL WITH ANCHOR TIES SPACED SO AS TO SUPPORT NO MORE THAN 2 SQUARE FEET OF WALL AREA. TIES MAY BE 22 GAUGE SHEET METAL 1 INCH WIDE MINIMUM OR TRUSS WIRE WITH MINIMUM 9 GAUGE WIRE. STAGGERED HORIZ. JOINTS STAGGERED HORIZ. JOINTS 6" O.C. MAX. U.N.O. FOR SHEAR WALLS PARALLAM OR LVL BEAM PER PLAN MAX. O.C. MIN.MIN. MAX. OPN'G (ONE STUD) LENGTH IS TWO STUDS (3") U.N.O. MI N . REF: WOOD FRAMING NOTES. 1' - 9 1 / 2 " AS R E Q ' D 6" O . C . M A X OPENING > 3'-6" MINIMUM BEARING 2'-0"2'-0" 3'-0" MIN. 1 1/2" 1'-0" 6" M A X 1 1 / 2 " M I N . 1 1/2" MIN. 6" MAX. SIMPSON HOLD DOWN, TYP. SEE DETAIL2/601 . LOCATE AS SHOWN @ LARGE OPENINGS AND @ EACH BLDG. CORNER. T/CONC. SLAB (SEE PLAN) 2x STUD SUB FLOOR RIM BOARD FLOOR JOIST SHEATHING CONTINUOUS ACROSS JOINTS. SHEATHING MAY BE SPLICED AT CENTER OF RIM BOARD. DOUBLE TOP PLATE 2x STUD SILL PLATE NOTE: PROVIDE BLOCKING IN STUD WALL AT ALL SHEATHING JOINTS. FLOOR JOIST, TYP. 2x STUD SUB FLOOR RIM BOARD DOUBLE TOP PLATE 2x STUD SILL PLATE SHEATHING CONTINUOUS ACROSS JOINTS. SHEATHING MAY BE SPLICED AT CENTER OF RIM BOARD. NOTE: PROVIDE BLOCKING IN STUD WALL AT ALL SHEATHING JOINTS. JL A - 2 4 X 3 6 . R F A RE V . 0 3 / 1 3 / 2 0 1 9 B L B DRAWN BY: CHECKED BY: JOHNSON, LASCHOBER & ASSOCIATES, P.C. SCALE DATE: PROJECT NO. DRAWING NO.REV. Since 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 22 N I C H O L A S S T R E E T 22 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 5902.2001 07/28/2021 9/7/2021 8:48:41 AM K:\30662101\Struc\30662101_Structural-Central_22 Nicholas Street.rvt 0 LLC MWL S-601 WOOD SECTIONS AND DETAILS SCALE: 3/4" = 1'-0"S-601 4 DETAIL (LVL AT INTERIOR BEARING WALL OPENING) SCALE: 3/4" = 1'-0"S-601 7 DETAIL (EAVE CONDITION @ BEARING WALL) NO SCALES-601 2 DETAIL (SHEAR WALL HOLD DOWN) NO SCALES-601 1 DETAIL (TYPICAL WOOD FRAMING AND ACCEPTABLE SHEATHING LAYOUT) NO SCALES-601 3 DETAIL NO SCALES-601 5 DETAIL REV DATE BY DESCRIPTION 0 08/30/21 MWL ISSUED FOR PERMIT / CONSTRUCTION Ra n g e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ince 1980 Architects Engineers Landscape Architects AUGUSTA, GA MT. PLEASANT, SC TEL (706) 724-5756 TEL (843) 619-4656 FAX (706) 724-3955 WWW.THEJLAGROUP.COM CL I E N T : PR O J E C T N A M E : PR O J E C T L O C A T I O N : SHEET TITLE: E C A 1 Th i s d o c u m e n t i s t h e p r o p e r t y o f J o h n s o n , L a s c h o b e r & A s s o c i a t e s , P . C . T h e u n a u t h o r i z e d r e p r o d u c t i o n , c o p y i n g o r o t h e r w i s e u s e o f t h i s d o c u m e n t i s s t r i c tl y p r o h i b i t e d a n d a n y i n f r i n g e m e n t t h e r e u p o n m a y b e s u b j e c t t o l e g a l a c t i o n . AS NOTED 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 F D B 92 5 L A N E Y W A L K E R B L V D . # 2 , A U G U S T A , G A . 3 0 9 0 1 AU G U S T A H O U S I N G & C O M M U N I T Y D E V L . 22 N I C H O L A S S T R E E T 22 N I C H O L A S S T , A U G U S T A G A 3 0 9 0 1 5902.2001 07/28/2021 9/7/2021 9:00:50 AM K:\30662101\Elec\30662101_22 Nicholas Street Electrical-Central.rvt 0 JAP HJW E-101 ELECTRICAL PLAN SCALE: 1/4" = 1'-0"E-101 1 FIRST FLOOR ELECTRICAL PLAN SCALE: 1/4" = 1'-0"E-101 2 SECOND FLOOR ELECTRICAL PLAN SPECIAL OUTLET SCHEDULE ID VOLTS DESCRIPTION 1 120 V DISHWASHER 2 240 V DRYER, PROVIDE GFCI PROTECTION 3 240 V WATER HEATER 4 120 V EXHAUST HOOD 5 120 V RANGE 6 120 V FOOD DISPOSAL, PROVIDE GFCI PROTECTION MOTOR SCHEDULE ID PHASE(S) DESCRIPTION 1 1 HVAC OUTDOOR UNIT. PROVIDE LOCAL DISCONNECTING MEANS FOR EACH MOTOR. COORDINATE WIRE SIZE WITH UNIT MCA. COORDINATE BREAKER SIZE WITH UNIT MOCP. 2 1 HVAC INDOOR UNIT LOCATED IN ATTIC. PROVIDE LOCAL DISCONNECTING MEANS. COORDINATE WIRE SIZE WITH UNIT MCA.COORDINATE BREAKER SIZE WITH UNIT MOCP. 3 1 GARAGE DOOR OPENER REV DATE BY DESCRIPTION 0 08/30/21 HJW ISSUED FOR PERMIT / CONSTRUCTION Commission Meeting Agenda 11/16/2021 2:00 PM Installation of signs Deans Bridge/Tobacco Rds. Department: Department: Caption:Motion to approve the installation of signs on Deans Bridge/ Tobacco Roads (Gate 5) entrance way to honor those who have served and service the Fort Gordon Military Base.(Approved by Administrative Services Committee November 9, 2021) Background:On April 1, 2021 the commission considered the installation of signs on both north and south side of Jimmie Dyess Parkway between Wrightsboro Road and Gordon Hwy. to honor those who have served and service the Fort Gordon Military Base;. Analysis: Financial Impact: Alternatives: Recommendation:To approved the placement of signage on the on entrance of Gate 5 of the military installation. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/16/2021 2:00 PM Intergovernmental Service Agreement with the Coliseum Authority Department:Administrator's Office Department:Administrator's Office Caption:Motion to approve the execution of the Intergovernmental Service Agreement between the Augusta-Richmond County Coliseum Authority and the city of Augusta. The agreement is for $45,000 to engage a consultant to provide a comprehensive plan for allocating federal funds for the area.(Approved by Administrative Services Committee November 9, 2021) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo INTERGOVERNMENTAL SERVICE AGREEMENT This INTERGOVERNMENTAL SERVICE AGREEMENT, dated as of July ___, 2021, by and between the Augusta-Richmond County Coliseum Authority (the “Authority”), a public corporation created and existing under the laws of the State of Georgia, and Augusta, Georgia (“Augusta”), a political subdivision created and existing under the laws of the State of Georgia; W I T N E S S E T H: WHEREAS, the Authority and Augusta have determined that it is in their best interest to create a relationship in which the Parties shall seek government relations and federal lobbying services; and WHEREAS, such relationship is to the mutual benefit of the Authority and Augusta as the provision of these Services will allow the Parties to present a more comprehensive plan for the allocation of federal funds; and WHEREAS, in a Special Called Meeting of the Augusta, Georgia Commission (the “Commission”) held on July 1, 2021, the Commission authorized the transfer of fifty-thousand dollars ($50,000.00) to the Authority for the purpose of coordinating the delivery of Services; NOW, THEREFORE, for and in consideration of the promises and covenants hereinafter contained, the Parties hereby agree as follows: 1. SERVICES. The Authority will undertake to enter into such agreements as necessary to expand the above-referenced Services. The Authority does not guarantee the results of these Services or any federal funding as a result of these Services 2. FUNDS TRANSFER. Upon the execution of this Agreement, Augusta shall transfer forty-five thousand dollars ($45,000.00) to the account of the Authority to fund the Services described in paragraph 1 above. 3. DURATION. This Agreement shall become effective upon execution by the Parties and shall remain in place until such time as the transferred funds, in the amount of forty- five thousand ($45,000.00), are depleted. Upon the depletion of said funds, the Parties may mutually agree to renew this Agreement, in writing, and such renewal shall be contingent upon the additional funds being transferred between the Parties. Each subsequent renewal shall remain in place until such time that the additional funds have been depleted, and there shall be no limit on the number of renewals between the Parties; however, under no circumstances shall this Agreement extend beyond three (3) years from the date of execution, regardless of the availability of funding. 4. COUNTERPARTS. This Agreement may be executed in two (2) or more identical counterparts, which, when delivered, shall constitute one in the same instrument and shall be enforceable as if all Parties had executed a single document. To expedite the execution of this Consent, the Parties agree that this Consent may be signed by hand or by electronic means on the signature line of this document. The Parties agree that all such signatures shall be fully binding and that the counterpart signatures may be transmitted by mail, hand delivery, email and/or by any other electronic method to the other party or counsel of record for the party and will have the same binding effect as any original ink signature. It is further agreed that this Consent shall be fully effective when signed by all Parties hereto. IN WITNESS WHEREOF, the Authority has executed this Agreement by causing its name to be hereunto subscribed by its Chairman; and Augusta has executed this Agreement by causing its name to be hereunto subscribed by its Mayor; all being done as of the day and year first above written. AUGUSTA-RICHMOND COUNTY COLISEUM AUTHORITY By: _______________________________ Chairman AUGUSTA, GEORGIA By: ___________________________ Mayor Attest: _____________________________ Lena J. Bonner, Clerk of Commission Commission Meeting Agenda 11/16/2021 2:00 PM Non-Discrimination Ordinance Department:Augusta Commision Department:Augusta Commision Caption:Motion to approve Non-Discrimination Ordinance as recommended by the NDO Working Group. (Approved by the Non-Discrimination Ordinance (NDO) Working Group October 28, 2021 and Administrative Services Committee November 9, 2021) Background:The Augusta Commission in its meeting held August 3, 2021 approved convening a NDO Working Group with Commissioner Francine Scott as Chairperson to craft a Non- Discrimination Ordinance and report back its recommendations. Analysis:It is the purpose and intent of the Mayor and Commissioners of Augusta-Richmond County to protect and safeguard the right and opportunity of all persons to be free from all forms of discrimination, including discrimination based on actual or perceived race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, marital status, familial status, or veteran/military status. In enacting this ordinance, the Mayor and Commissioners seek to promote the public health and welfare of all persons who live and work in Augusta-Richmond County. It is important for Augusta- Richmond County to ensure that all persons within the county have equal access to employment, housing and public accommodations. Financial Impact: Alternatives: Recommendation:Approve N/A Cover Memo Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo 1 ARTICLE ____. UNLAWFUL DISCRIMINATION Sec. _____. Purpose and Intent. It is the purpose and intent of the Mayor and Commissioners of Augusta- Richmond County to protect and safeguard the right and opportunity of all persons to be free from all forms of discrimination, including discrimination based on actual or perceived race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, marital status, familial status, or veteran/military status. In enacting this ordinance, the Mayor and Commissioners seek to promote the public health and welfare of all persons who live and work in Augusta-Richmond County. It is important for Augusta-Richmond County to ensure that all persons within the county have equal access to employment, housing and public accommodations. Sec. ____. Definitions. The following words, terms and phrases, when used in this article, shall have the meaning ascribed to them in this section, except where the context clearly indicates a different meaning. Age means an individual's status as being 40 years of age or older. Business means any person or entity conducting business within Augusta- Richmond County, which is required to obtain a license or permit. Complainant means an individual that files a complaint pursuant to this article. Compliance Department means the Augusta-Richmond County Compliance Department’s Equal Employment Opportunity (EEO) Division. Disability means physical and mental impairments and shall be interpreted, co-extensively, with the meaning given to that term under the Americans With Disabilities Act, codified at 42 U.S.C. § 12101 et seq., except that if a person would be considered to have a disability, but for the use of a mitigating measure, that person shall nevertheless be considered to have a disability within the meaning of this chapter. 2 Discriminate, discrimination, or discriminatory means any act, policy or practice that, regardless of intent, has the effect of subjecting any person to differential treatment as a result of that person's actual or perceived race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, marital status, familial status, or military status. Employee means any person employed by, or seeking employment from, an employer, excluding any individual employed by such individual's parents, spouse or child. Employer means a person who employs one or more employees in Augusta- Richmond County. Familial status means an individual's past, current or prospective status as a parent or legal guardian to a child or children below the age of eighteen (18) who may or may not reside with that individual. Gender identity means the actual or perceived gender-related identity, expression, appearance or mannerisms, or other gender-related characteristics of an individual, regardless of the individual's designated sex at birth. Hearing Officer means a person charged with determining the validity of an alleged violation of this ordinance, and upon determining that a violation has occurred, assessing appropriate damages, penalties, fines or costs. The Hearing Officer is a competent Attorney at Law, within good standing in his/her profession, or a person otherwise qualified with the requisite training and experience in constitutional law, employment law and housing discrimination. Mediator means a state registered mediator who shall be chosen by the Compliance Department to perform the duties outlined within this article. Marital status means an individual's past, current, or prospective status as single, married, domestically partnered, in a civil union, divorced, or widowed. Military/Veteran status means an individual's status as one who serves or served in the uniformed services, military, naval or air service, and who was discharged or released under conditions other than dishonorable. National origin means an individual's place of origin or an individual's ancestors' place of origin. Place of public resort, accommodation, assemblage, or amusement means any place, store, or other establishment, either licensed or unlicensed, that supplies accommodations, goods, or services to the general public, or that solicits or accepts the patronage or trade of the general public, or that is supported directly or indirectly by government funds The term does not include any private club, bona 3 fide membership organization, or other establishment that is not in fact open to the public. Religion means all aspects of religious belief, observance and practice. Religious organization means an entity which conducts regular worship services or is qualified as a religious organization under section 501(c)(3) of the Internal Revenue Code of 1986, as now or hereafter amended, that is not required to file IRS Form 990, return of Organization Exempt from Income Tax, under any circumstances. Respondent means an individual or business accused of violating this article in a complaint. Sexual orientation means an individual's actual or perceived orientation as heterosexual, homosexual, bisexual, pansexual or asexual. Sec. ____. Civil rights declared. The right of an otherwise qualified person to be free from discrimination because of that person’s actual or perceived race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, marital status, familial status, or veteran/military status is recognized as, and declared to be, a civil right. This right shall include, but not be limited to, all of the following: 1. The right to obtain and hold employment and the benefits associated therewith without discrimination. 2. The right to the full enjoyment of any of the accommodations, advantages, facilities, or privileges of any place of public resort, accommodation, assemblage, or amusement without discrimination. 3. The right to engage in property transactions, including obtaining housing for rental, sale or credit therefor, without discrimination. 4. The right to exercise any right granted under this ordinance without suffering coercion or retaliation. Sec. ____. Interference with declared civil rights prohibited. No person, business or entity shall intentionally engage in any act, policy or practice that negatively interferes with any of the civil rights declared within this article. Sec. ____. Exceptions. 4 Notwithstanding the foregoing, the following are not discriminatory practices prohibited by subsection ___ of this ordinance: 1. A religious organization that employs and individual of a particular religion to perform work connected with the performance of religious activities by the organization. 2. An employer who observes the conditions of a bona fide affirmative action plan or a bona fide seniority system which is not a pretext to evade the purposes of this ordinance. 3. An employer that refuses to hire personnel that, in its sole but reasonable discretion, it deems to be unqualified for the position. 4. An employer requiring an employee, during the employee’s hours at work, to adhere to dress or grooming standards deemed appropriate in the sole, but reasonable discretion of the employer, provided that, all employees are permitted to dress in a manner consistent with their gender identity. 5. A nonprofit private club in fact not open to the public, which as an incident to its primary purpose, provides lodging, which it owns or operates for other than a commercial purpose, from limiting the rental or occupancy to its members, or from giving preference to its members. 6. A religious organization that limits its non-commercial accommodations, advantages, facilities, membership and privileges to persons of the same religion. Sec. ____. Enforcement. Subject to the procedures developed by Augusta-Richmond County, the county shall receive and shall initiate, investigate, seek to conciliate, hold hearings on and/or pass upon complaints alleging violations of this ordinance. (1) Any person aggrieved by a potential violation of this ordinance may file a Verified Complaint with the Compliance Department on a form to be provided by the Compliance Department. Such complaint must be filed within ninety (90) calendar days after the alleged act of discrimination. A filing fee of $50.00 shall be paid by the Complainant at the time of filing. If financially unable to pay the required filing fee, such fee may be waived by filing an Affidavit of Poverty on a form to be provided by the Compliance Department. 5 (2) The Compliance Department shall cause a copy of the Verified Complaint to be served on the alleged violator within three (3) business days of receipt of a properly filed complaint, via priority first class mail, certificate of mailing, or via statutory overnight delivery. (3) The Compliance Department shall cause a copy of the Complaint and Answer, if any, to be served upon the Hearing Officer within ten (10) business days of receipt of a properly filed complaint, via electronic mail. (4) The Hearing Officer shall review the Complaint and Answer, if any, to determine whether the complaint is in conformity with the requirements, is unjustified, frivolous, or patently unfounded, or whether upon consideration of the complaint and answer, the Complaint demonstrates facts sufficient to invoke disciplinary jurisdiction as set forth in this ordinance. Should the Hearing Officer determine that the complaint does not meet requirements, he/she may dismiss, however, he/she must state the reasons for dismissal in his/her report. The Hearing Officer shall have fourteen (14) days to review the complaint and answer, if any, and issue his/her report. (5) Upon determining the complaint should not be dismissed, the Hearing Officer shall refer the Complaint to a Mediator for non-binding mediation. Participation in mediation is voluntary for both parties. Any fees charged by the mediator may be assessed by the Hearing Officer to the non-prevailing party in the same manner as the Hearing Officer’s fee, as set forth herein below, unless, at the conclusion of the mediation, both parties agree to assess the costs of mediation in some other manner and, if so, that manner shall be placed in writing and signed by both parties. Notice of mediation shall be sent to the complainant and the alleged violator not less than ten (10) business days in advance of mediation. Any mediation hereunder shall be conducted in accordance with procedures established by the mediator. Sec. ___. Hearing before Hearing Officer. (1) If, within ten (10) business days of the conclusion of mediation, either party notifies the Compliance Department, in writing, that such person is dissatisfied with the results of mediation, or if either party elects not to participate in mediation, the Complaint shall be referred to a Hearing 6 Officer. The Hearing Officer shall be empowered to collect evidence and information concerning any Complaint and to add the findings and results of investigations to the file containing such Complaint. In furtherance of this investigation, the Hearing Officer shall conduct a hearing regarding the allegations set forth in the Complaint. At the hearing, both the alleged violator who is the subject of inquiry, and the person filing the Complaint, shall have the right: (a) to representation by counsel at all stages of these proceedings; (b) to written notice of the hearing at least fourteen (14) calendar days before the hearing via certified mail, return receipt requested, to the person’s last known address; (c) to hear and examine the evidence and witnesses; (d) to not testify; and (e) to submit evidence and call witnesses to oppose or mitigate the allegations. Either party may call a witness by submitting a request, in writing, to the Hearing Officer, seven (7) calendar days in advance of the hearing. In all hearings held under this section, formal legal rules of evidence shall not be strictly applied. Evidence may be admitted if it is of a type commonly relied upon by reasonably prudent people in the conduct of their affairs. The Hearing Officer shall follow the Georgia Rules of Evidence regarding privileges recognized by state law. (2) Within seven (7) business days of the completion of the investigation to include a hearing, the Hearing Officer shall either: (a) dismiss the Complaint on the grounds that it is unjustified, frivolous, patently unfounded, or that it fails to state facts sufficient to invoke the disciplinary jurisdiction of Augusta-Richmond County; or 7 (b) find that a violation of this article has occurred, and thus the Hearing Officer may apply a civil penalty of $500 for the first violation and $1000 for any subsequent violation. (3) The Hearing Officer’s fees may be assessed to the non-prevailing party, if the Hearing Officer finds that the respective claim or defense is unjustified, frivolous, or patently unfounded. (4) All hearings under this section shall be completed within thirty (30) days of the date on which the Hearing Officer received the file from the Compliance Department. (5) The Hearing Officer must submit all documentation of his/her decisions to the Compliance Department within ten (10) business days of the conclusion and determination of the claim. (6) Any party adversely affected by the final decision regarding the Complaint, may appeal to the Civil & Magistrate Court within thirty (30) calendar days of the adverse decision. Sec. ____. Other remedies. This article may not be construed to limit any other remedies available under local, state, or federal law. Commission Meeting Agenda 11/16/2021 2:00 PM Review and Approved Dedication Plaque Text - Friedman Library and Law Dept Renovations Department:Central Services - Facilities Department:Central Services - Facilities Caption:Motion to approve the proposed dedication plaque drafts to recognize completion of the Augusta Law Department renovation and the Friedman Library renovation projects. (Approved by Administrative Services Committee November 9, 2021) Background:The Augusta Commission has adopted a policy to recognize the completion of a new installation, new building, or major renovation to an existing building as an event of importance to the community by adopting a policy which establishes guidelines for dedication plaques commemorating these projects. This project is nearing completion. In accordance with the adopted policy, the proposed dedication plaque is being presented to the Commission for approval. Analysis:The proposed dedication plaques will be installed inside the building in close proximity to the entrance. The material for the Law Department plaque will be brushed stainless steel on foam core board, which is consistent with the plaques installed on projects of similar scope. The material for the Friedman Branch Library plaque will be bronze, which is consistent with the existing plaque placed in 1986. Financial Impact:The cost will be funded through the project budgets. Alternatives:1. Approve the proposed dedication plaque drafts for the to recognize completion of the Augusta Law Department renovation and the Friedman Library renovation projects. 2. Amend the drafts and approve 3. Do not approve the drafts Recommendation:Approve the proposed dedication plaque drafts to recognize completion of the Augusta Law Department renovation and the Friedman Library renovation projects. Cover Memo Funds are Available in the Following Accounts: The cost will be funded through the project budgets. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo MAYOR ADMINISTRATOR HARDIE DAVIS, JR.JARVIS SIMS, INTERIM ODIE DONALD II DISTRICT 1 WILLIAM FENNOY, JORDAN JOHNSON DISTRICT 6 BEN HASAN CHER BEST MORRIS T. POTTER DISTRICT 2 DENNIS WILLIAMS DISTRICT 7 SEAN FRANTOM CHRISTOPHER MULLIENS BRENDA GARMAN DISTRICT 3 MARY DAVIS, CATHERINE SMITH MCKNIGHDISTRICT 8 BRANDON GARRETT BEVERLY M. TARVER KIGWANA CHERRY DISTRICT 4 SAMMIE SIAS, ALVIN MASON DISTRICT 9 MARION WILLIAMS, FRANCINE SCOTT LILLIE HAMILTON ANNA REEVES DISTRICT 5 BOBBY WILLIAMS, MAYOR PRO TEM DISTRICT 10 JOHN CLARK ROY JONES KENNETH L. JOHNSON, JR. KIMBERLY BROWN BEATRICE F. GREEN GENERAL CONTRACTOR SOMMERS CONSTRUCTION COMPANY FUNDED BY SPECIAL PURPOSE LOCAL OPTION SALES TAX AND STATE OF GEORGIA GRANTS LENA BONNER - CLERK OF COMMISSION AUGUSTA COMMISSION ARCHITECTURAL DESIGN & CONSTRUCTION MANAGEMENT CENTRAL SERVICES DEPARTMENT TAKIYAH A. DOUSE - DIRECTOR RICK ACREE - PROJECT MANAGER MASHELL FASHION - LIBRARY DIRECTOR AUGUSTA-RICHMOND COUNTY PUBLIC LIBRARY SYSTEM BOARD OF TRUSTEES RENOVATED 2021 FRIEDMAN BRANCH LIBRARY MAYOR HARDIE DAVIS, JR. AUGUSTA COMMISSION DISTRICT 1 WILLIAM FENNOY, JORDAN JOHNSON DISTRICT 6 BEN HASAN DISTRICT 2 DENNIS WILLIAMS DISTRICT 7 SEAN FRANTOM DISTRICT 3 MARY DAVIS, CATHERINE SMITH MCKNIGHT DISTRICT 8 BRANDON GARRETT DISTRICT 4 SAMMIE SIAS, ALVIN MASON DISTRICT 9 MARION WILLIAMS, FRANCINE SCOTT DISTRICT 5 BOBBY WILLIAMS, MAYOR PRO TEM DISTRICT 10 JOHN CLARKE KUHLKE CONSTRUCTION & ASSOCIATES - GENERAL CONTRACTOR CHRIS BOOKER & ASSOCIATES, PC - ARCHITECTS LENA BONNER - CLERK OF COMMISSION RICK ACREE - PROJECT MANAGER TAKIYAH A. DOUSE - DIRECTOR CONSTRUCTION MANAGEMENT FUNDED BY SPECIAL PURPOSE LOCAL OPTION SALES TAX CENTRAL SERVICES DEPARTMENT Law Department Renovations 2021 ADMINISTRATOR JARVIS SIMS, INTERIM ODIE DONALD II GENERAL COUNSEL WAYNE BROWN Commission Meeting Agenda 11/16/2021 2:00 PM State lobbyist position Department:Augusta Commission Department:Augusta Commission Caption:Motion to approve proceeding to hire a state lobbyist as quickly as possible. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/16/2021 2:00 PM Approval of Property lease for Fire Station 9 Department:Fire Department:Fire Caption:Motion to approve the land lease for Fire Station 9 parking lot and to authorize the Mayor to execute all required documents. (Approved by Public Safety Committee November 9, 2021) Background:Due to the size of the lot that Fire Station #9 is constructed on, it has been necessary to use part of the Unitarian Church parking lot as a means of safe entry into the fire station by the fire apparatus, to avoid backing into the station and blocking traffic on Walton Way Extension. Analysis:The Augusta Fire Department entered into a lease with the Unitarian Church for the use of 0.16 acres of property necessary to allow the safe entrance of fire apparatus into the Fire station. This is needed because of the increased size of newer fire apparatus. It is now time for this lease to be renewed. The new lease renewal has been reviewed and approved by the City Attorney Financial Impact:The lease agreement calls for a monetary sum of $1,500 to be paid annually on January 1st of each year. The terms of the new lease remain the same as the original lease Alternatives:None at this time. Recommendation:To approve the motion to approve the land lease for Fire Station 9 parking lot and to authorize the Mayor to execute all required documents. Funds are Available in the Following Accounts: Funds are available in the Fire Department 2022 Budget in account 274034110-5224110 Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Page 1 of 3 STATE OF GEORGIA ) ) RICHMOND COUNTY ) LEASE AGREEMENT FOR 3501 WALTON WAY EXTENSION (FIRE STATION NO. 9) AUGUSTA, GEORGIA This Lease Agreement (“Agreement”), effective as of the date of last signature hereto, is made and entered into by and between the Unitarian Universalist Church of Augusta (“Lessor”), and Augusta, Georgia, a political subdivision of the State of Georgia, acting by and through its Board of Commissioners (“Lessee”). Lessor and Lessee may also be referred to individually as a “Party” and jointly as the “Parties.” Whereas, Lessee desires to lease from Lessor that portion of Lessor’s property described herein as the Demised Premises. Whereas, Lessee is willing to lease the Demised Premises in exchange for the monetary and other consideration consisting of Lessee’s obligations under this Agreement. Now, therefore, in exchange for their mutual good and valuable consideration, the receipt and sufficiency of which each Party acknowledges, and intending to be legally bound, Lessor and Lessee agree as follows: 1. Lessor hereby leases to Lessee for a term beginning on January 1, 2022 and lasting through and including December 31, 2026, the following described property (“Demised Premises”), to- wit: All that lot or strip of land, lying and being on the East side of Walton Way Extension in Richmond County, Georgia, consisting of 0.16 acre, and being shown and designated as Tract “B” on a plat designated “Walton Way Fire Station”, dated May, 1982, prepared by Charles T. Alexander, Registered Surveyor, said plat attached hereto and incorporated herein. Reference being made to said plat for a more accurate and complete description as to the metes, bounds, courses, distances and location of said property. 2. The Lessee agrees to pay the Lessor a rent for the Demised Premises in the sum of One Thousand, Five Hundred Dollars ($1,500.00), payable in increments of One Thousand, Five Hundred Dollars ($1,500) for each calendar year of this Agreement, each such incremental rental payment being due and payable in full as of January 31st of each calendar year. 3. The Lessee shall have the right to, at its expense, pave the Demised Premises and, except as otherwise provided elsewhere within this Agreement, shall have the right to use the Demised Premises for the purpose of parking vehicles of Lessee and vehicles of Lessee’s employees. 4. The Lessee agrees that all pavement on the Demised Premises shall be done in such a manner as not to interfere with the access of Lessor to the Demised Premises and to the remaining property of Lessor. Lessor shall have the right of free access to the Demised Premises. Page 2 of 3 5. No improvements other than pavement shall be construed or erected by Lessee upon the Demised Premises without the written consent of Lessor. 6. In the event that Lessee should abandon, sell or cease to use as a fire station its property that is located adjacent to the Demised Premises then, any successor or assign to Lessee’s interests shall be subject to this Agreement. In the event that Lessor should abandon, sell or cease to use as a Church its property that is located adjacent to the Demised Premises then, any successor or assign to Lessor’s interests shall be subject to this Agreement. 7. Lessee agrees that Lessor and its members have priority without notice to park upon the Demised Premises during each Sunday between the hours of 8:00 a.m. and 2:00 p.m. Lessor further has priority to park automobiles upon the Demised Premises at such other times and dates, provided that (i) Lessor or any one of its members or agents gives notice to any employee at the Richmond County Fire Station located adjacent to this Demised Premises, (ii) said notice is no less than twenty-four (24) hours in advance, (iii) Lessor’s use of the Demised Premises is reasonable and does not excessively infringe on Lessee’s rights by the terms of this Agreement; and, (iv) the parking lot, outside of the curbside parking spaces, must remain unobstructed to allow emergency vehicles access through the parking lot at all times. The mailing by Lessor to Lessee of Lessor’s monthly Church Bulletin containing Lessor’s monthly schedule shall satisfy this notice requirement. 8. Lessee shall, at its expense: (i) maintain the painted angular parking lines which lie on the Demised Premises adjacent to Lessor’s remaining property, in good order and repair; (ii) ensure that neither the parking spaces, nor the two means of access between the Demised Premises and Lessor’s remaining property are in any manner obstructed; and (iii) be responsible for maintenance and repair of the Demised Premises. Lessee agrees to allow Lessor to place signage near these parking spaces which notify the availability of use of the parking spaces by Lessor’s members and guest and shall not disrupt or disturb such signage. Lessor agrees to maintain in good order and repair, any signage which notifies the availability of the parking spaces for use by Lessor’s members and guest. 9. Lessee may, upon the provision of written notice delivered to Lessor by June 30th of a calendar year, terminate this Agreement, without penalty and with no further rental payments due, beginning January 1st of the immediately following calendar year. Lessee’s termination hereunder shall in no manner affect rental payments Lessee has made, or was obligated by the terms of this Agreement to have made, prior to the date of such termination notice. The Parties acknowledge and agree that Lessee’s limited right hereunder to terminate this Agreement is to ensure that Lessee is not penalized in the event it abandons, sells or ceases to use the fire station or Demised Premises; such limited termination right shall not exist or extend to Lessee actions to condemn the Demised Premises under eminent domain authority or otherwise. A Lessee termination will be deemed to have been for the purpose of condemnation in the event Lessee exercises its termination rights hereunder and then pursues such a condemnation on any date prior to January 1, 2027. 10. During the term of this Agreement, Lessor shall possess a Right of First Refusal to all of Lessee’s property used as a fire station at Walton Way Extension and Lessee shall possess a Right of First Refusal to all of Lessor’s property used as a Church at Walton Way Extension. Such Right shall exist as follows: Page 3 of 3 a. Should the decision-making bodies of Lessor (a majority vote of a quorum of its membership) or Lessee (six (6) affirmative votes when a quorum is present of the Augusta Commission), respectively, vote to accept an offer for the sale or transfer of their interests in the property subject to this Right then, notice of the sale or transfer, together with the purchase price and the substantive terms of sale, shall be promptly communicated in writing to the other Party, delivered certified U.S. mail, return receipt requested. b. The Party receiving the notice shall have thirty (30) days from the date of its receipt of the notice to communicate its irrevocable decision to purchase the disclosing Party’s property for the same price and substantive terms as the offer the disclosing Party has voted to accept. Should the receiving Party respond that it will not purchase the disclosing Party’s property or fail to respond within the prescribed time limit, the disclosing Party shall be free to sell or transfer its property consistent with its decision and without encumbrance from, or further obligation of any kind to, the other Party. 11. Absent an earlier termination accomplished pursuant to Lessee’s above limited termination rights, representatives of Lessor and Lessee shall meet before or during the third quarter of calendar year 2026 for the purpose of negotiating a follow-on lease agreement. IN WITNESS WHEREOF, the parties hereto have caused the execution of these presents by their duly authorized officers. Lessor: Unitarian Universalist Church of Augusta Lessee: Augusta, Georgia __________________________ _________________ Alan George, President Date AUGUSTA, GEORGIA ________________________ ________________ Name: Hardie Davis, Jr. Date Title: Mayor Attest: ______________________________ Lena Bonner, Clerk of Commission 10/12/2021 Commission Meeting Agenda 11/16/2021 2:00 PM Approve MOU with GEMA to Continue GSAR Program Department:Fire Department:Fire Caption:Motion to approve renewing MOU with GEMA to continue participation in Georgia Search and Rescue Program and authorize the Mayor to execute all required documents. (Approved by Public Safety Committee November 9, 2021) Background:Augusta, GA has participated in the Georgia Search and Rescue program (GSAR) since 2010 whereby GEMA provides equipment and funding in the form of grants and Augusta, GA agrees to provide mutual aid to declared disasters. Analysis: Financial Impact:Article VIII indicates that GEMA will reimburse Augusta, GA for any damage to equipment or lost wages. Alternatives:None at this time Recommendation:To approve Motion to approve renewing MOU with GEMA to continue participation in Georgia Search and Rescue Program and authorize the Mayor to execute all required documents. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY:Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo GEORGIA EMERGENCY MANAGEMENT AGENCY / HOMELAND SECURITY GEORGIA SEARCH AND RESCUE TEAM (GSAR) # 3___ MEMORANDUM OF AGREEMENT The State of Georgia is vulnerable to a wide range of natural or man-made disasters and emergencies. The Georgia Emergency Management Act, as amended (The Act) gives the State and local governments authority to make agreements for mutual aid assistance in emergencies, and through such agreements to ensure the timely reimbursement of costs incurred by the local governments which render such assistance. Under the Act, the Georgia Emergency Management Agency / Homeland Security (GEMA/HS) has authority to coordinate assistance between local governments during emergencies and to provide available resources, where needed. As part of the aforementioned authority, GEMA/HS created the Georgia Search and Rescue (GSAR) teams as special regional response teams comprised of qualified local governmental public safety entities. GEMA/HS supplied teams with appropriate equipment, training and exercises, enabling each team to assist with GSAR personnel, equipment, facilities, services, supplies and other resources during an emergency or disaster. This Memorandum of Agreement is entered pursuant to authorities contained in Articles I through III, Chapter 3, Title 38, Official Code of Georgia Annotated, including O.C.G.A. § 38-3-29, specifically. ARTICLE I STATEMENT OF AGREEMENT, DEFINITIONS AND AUTHORITIES This Agreement is made and entered into between AUGUSTA, GA, the participating political subdivision, hereinafter called "Participating Parties" and GEMA/HS. The following terms and expressions will apply: (1) "Agreement" means this agreement, (2) "Assistance" includes personnel, equipment, facilities, services, supplies and other resources furnished to a Requesting Party pursuant to this agreement during an emergency or disaster. (3) "Assisting Party" means a Participating Party providing assistance pursuant to this Agreement during a disaster or emergency. (4) "Authorized Representative" means a Participating Party's elected or appointed official or employee authorized in writing to request, offer or otherwise provide assistance or an employee of GEMA/HS designated by its Director under the terms of this Agreement. (5) "Participating Parties" means the State of Georgia, the counties and the municipalities of the State of Georgia and Georgia Search and Rescue team member agencies. (6) "Requesting Party" means a Participating Party which requests assistance pursuant to this Agreement during a disaster or emergency. Any term or expression not defined in this Agreement will have the meaning specified in the Georgia Emergency Management Act, (the Act) as amended and rules promulgated thereunder, unless used in a context clearly suggesting a different meaning. ARTICLE II GENERAL PURPOSE The purpose of this Agreement is to provide for mutual assistance between the Participating Parties in managing any emergency or disaster duly declared by the governing authority of any Participating Party, whether arising from natural disaster, technological hazard, human caused disaster, civil emergency regarding resource shortages, community disorders, insurgency, enemy attack, acts of terrorism or other significant event. Page 2 ARTICLE III ACKNOWLEDGEMENT OF PRINCIPLES The guiding principle of this Agreement is the prompt, full and effective utilization of Participating Party resources, including any resources on hand or available from any governmental entities, to ensure the safety, care and welfare of people affected by a declared emergency. Participating Parties accepting grant funds from The United States Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Grant Programs Directorate (GPD) Homeland Security Grant Program agreed through the GEMA/HS Grantee-Subgrantee Agreement to be bound by the Special Conditions contained therein. The Special Conditions require the Subgrantee to comply with the terms and conditions of GEMA/HS’s Statewide Mutual Aid and Assistance Agreement and to render mutual aid for a suspected or real attack involving use of weapons of mass destruction or other events as determined by GEMA/HS. The Subgrantee will also sign any other Mutual Aid Agreements GEMA/HS or DHS/FEMA deems necessary to assure the Subgrantee fulfills its obligations to render mutual aid. Through the creation, equipping, training and exercise of GSAR Teams for use as special regional response teams, GEMA/HS has an expectation these teams will respond at the request of GEMA/HS to an emergency or disaster duly declared by the governing authority of any political subdivision which is a Participating Party, whether arising from a natural disaster, technological hazard, human caused disaster, civil emergency regarding resource shortages, community disorders, insurgency, enemy attack, acts of terrorism or other significant events, in accordance within the provisions of this Agreement. The Chief Executive Officer of the Public Safety entity participating as a member of the GSAR team is responsible for formulation of the appropriate plans and procedures necessary to implement this Agreement. ARTICLE IV PARTICIPATING PARTY RESPONSIBILITIES (a) Each Participating Party formulates procedures and programs for intergovernmental cooperation during the performance of responsibilities listed in this Agreement. When formulating and executing such plans, each Participating Party will inventory resources, establish procedures for the loan and delivery of human and material resources and establish procedures for reimbursement. (b) Whenever a Participating Party declares a local emergency and such disaster or emergency requires assistance, the authorized representative of the Requesting Party for the Participating Party may request assistance from another Participating Party by contacting the GEMA/HS Director. The provisions of this Agreement will only apply to requests for assistance made by and to authorized representatives for GSAR resources and assets. Requests may be verbal or written. If verbal, the request will be confirmed in writing within 30 days of the verbal request. Requests will provide the following information: (1) Description of the GSAR emergency service function needed, including but not limited to search and rescue, fire services and resource support; (2) Amount and type of personnel, equipment, materials and supplies needed; (3) Reasonable estimate of time each resource is needed; and (4) Specific place and time for staging of Assisting Party's response and a point of contact at said location. The Assisting Party will (a) maintain daily personnel time records, material records and a log of equipment hours (or miles, if appropriate) and (b) report work progress to the Requesting Party at mutually agreed upon intervals. ARTICLE V LIMITATIONS Any Participating Party requested to render mutual aid will take necessary action to provide and make available resources covered by this Agreement, in accordance with the terms herein. However, the Participating Party rendering aid may withhold resources to the extent necessary to provide reasonable protection for its own political subdivision. Emergency forces will continue under the command and control of their supervisors, but the organizational units will fall under operational control of the emergency services authorities of the Requesting Party unless the GEMA/HS Director or Page 3 his/her authorized representative approves an alternative. These conditions may be activated, as needed, in any disaster or emergency for which a state of emergency has been declared and will continue so long as the state of emergency or disaster remains in effect or loaned resources remain in the Requesting Party's jurisdiction(s), whichever is longer. ARTICLE VI LIABILITY AND IMMUNITY (a) Pursuant to O.C.G.A. § 38-3-35(a), no political subdivision of the state, nor the agents or representatives of the state or any political subdivision thereof, shall be liable for personal injury or property damage sustained by any person appointed or acting as a volunteer emergency management worker or member of any agency engaged in emergency management activity. The foregoing shall not affect the right of any person to receive benefits or compensation to which he might otherwise be entitled under Chapter 9 of Title 34, Code Section 38-3-30, any pension law, or any act of Congress. (b) Pursuant to O.C.G.A. § 38-3-35(b), no political subdivision of the state nor, except in cases of willful misconduct, gross negligence, or bad faith, the employees, agents, or representatives of the state or any political subdivision thereof, nor any volunteer or auxiliary emergency management worker or member of any agency engaged in any emergency management activity complying with or reasonably attempting to comply with Articles 1 through 3, Chapter 3, Title 38, Official Code of Georgia Annotated; or any order, rule, or regulation promulgated pursuant to Articles 1 through 3 of title, or pursuant to any ordinance relating to precautionary measures enacted by any political provisions of Articles 1 through 3 of said chapter and title, or pursuant to any ordinance relating to precautionary measures enacted by any political subdivision of the state shall be liable for the death of or the injury to person or for damage to property as a result of any such activity. (c) It is the express intent of the parties that the immunities specified above shall be construed in accordance with O.C.G.A. § 38-3-35 and shall apply in addition to any other immunities provided by law. ARTICLE VII RIGHTS AND PRIVILEGES Pursuant to O.C.G.A. § 38-3-30(a), whenever the employees of any Assisting Party or political subdivision are rendering outside aid pursuant to this agreement and the authority contained in Code Section 38-3-27, the employees shall have the same powers, duties, rights, privileges and immunities as if they were performing their duties in the political subdivisions in which they are normally employed. ARTICLE VIII REIMBURSEMENT Pursuant to O.C.G.A. § 38-3-30(b), the Requesting Party shall be liable for any loss of or damage to equipment used or placed within the jurisdiction of the Requesting Party and shall pay any expense incurred in the operation and maintenance thereof. No claim for the loss, damage or expense shall be allowed unless, within 60 days after the same is sustained or incurred, an itemized notice of the claim under oath is served by mail or otherwise upon the chief fiscal officer of the Requesting Party. The Requesting Party shall also pay and reimburse the Assisting Party for the compensation paid to employees furnished by the Assisting Party during the time of the rendition of the aid and shall defray the actual traveling and maintenance expenses of such employees while they are rendering the aid. The reimbursement shall include any amounts paid or due for compensation due to personal injury or death while the employees are engaged in rendering the aid. Expenses that are to be reimbursed by the Requesting Party shall include the following: (1) Labor costs, which shall include all usual wages, salaries, compensation for hours worked, mobilization and demobilization, the Assisting Party's portion of payroll taxes (as employer), insurance, accrued paid leave and other fringe benefits, but not those amounts paid or due as a benefit to the Assisting Parties personnel under the terms of the Georgia Workers Compensation Act. The term "employee," as used herein, shall mean, and this provision shall apply with equal effect to, paid, volunteer and auxiliary employees and emergency management workers. (2) Equipment costs, which shall include the fair rental value, the cost of fuel and other consumable supplies, service and repairs. If the equipment is damaged while in use under this agreement and the Assisting Party receives payment for such damage under any contract for insurance, the Requesting Party may deduct such payment from any item or items invoiced. (3) Material costs, which shall include the total reasonable cost for the use and consumption of any and all consumable supplies delivered by the Assisting Party for the benefit of the Requesting Party. (4) Meals, lodging and other related expenses, which shall include charges for meals, lodging and other expenses relating to the provision of assistance pursuant to this agreement shall be the actual and reasonable costs incurred by the Assisting Party. Page 4 The Assisting Party will maintain records and submit invoices for reimbursement to the Requesting Party. ARTICLE IX IMPLEMENTATION AND WITHDRAWAL (a) This Agreement will take effect immediately upon its approval and execution by GEMA/HS and the authorized representative of the GSAR team jurisdictions, comprising GSAR Team ___3____; (b) Any Participating Party may withdraw from this Agreement by mailing notice of withdrawal, approved by the governing authority of such political subdivision, but no withdrawal will take effect until thirty (30) days after the governing authority of the withdrawing political subdivision has given notice in writing of such withdrawal to the governing authorities of all other Participating Parties. Such action will not relieve the withdrawing political subdivision from obligations assumed hereunder prior to the effective date of withdrawal. (c) Copies of this Agreement will, at the time of approval, be deposited with each of the Participating Parties and with GEMA/HS. ARTICLE X GEORGIA EMERGENCY MANAGEMENT AGENCY / HOMELAND SECURITY GEMA/HS will act as the coordinating entity under this Agreement. Nothing herein will limit any authority of the Governor or the GEMA/HS Director under articles, I, II, or III of Chapter 3, Title 38, Official Code of Georgia Annotated. In the event the Governor should declare a State of Emergency, any and all provisions of this Agreement which may conflict with actions taken pursuant to such declaration will be superseded by any such act or actions. ARTICLE XI TERM OF AGREEMENT This Agreement will expire on January 31, 2024. Agreement of the Participating Parties to extend the term of this agreement at any time during the last year of its original term or the last year of any subsequent four-year term will extend the term of this Agreement for four years. Each four-year extension will constitute a separate agreement. ARTICLE XII VALIDITY This Agreement will be construed to effectuate the purposes stated in Articles II and III herein. If any provision of this Agreement is declared unconstitutional, or the applicability thereof to any person or circumstances is held invalid, the constitutionality of the remainder of this Agreement and its applicability to other persons and circumstances will not be affected. Agreed: Page 5 AUGUSTA, GEORGIA __________________________________ _________________________________ James E. Stallings, Director of GEMA/HS Hardie Davis, Jr., as Mayor ________________ __________________________________ Date Date (SEAL) Attest: ____________________________ Lena Bonner, Clerk of Commission Approved By: ___________________________________ Antonio Burden, Fire Chief Augusta, Georgia __________________ Date ___________________________________ Odie Donald, II, Administrator Augusta, Georgia ___________________________________ Date Commission Meeting Agenda 11/16/2021 2:00 PM Juvenile Court Victims of Crime Act Grant Department:Juvenile Court Department:Juvenile Court Caption:Motion approve acceptance of a Richmond County Juvenile Court grant award in the amount of $80,000 from the Victims Of A Crime Formula Grant Program through the Criminal Justice Coordinating Council. (Approved by Public Safety Committee November 9, 2021) Background:The Richmond County Juvenile Court was awarded the Victim of Crimes Act grant to address the abuse and exploitation of youth. This non-matching grant is for FY 21-22. Analysis: Financial Impact:No local match required Alternatives:To deny Recommendation:To approve Funds are Available in the Following Accounts: Will setup org key in fund 220 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Cover Memo Commission Meeting Agenda 11/16/2021 2:00 PM Assignment of Professional Engineering Services Contract Wolverton & Associates, Inc. to CHA Consulting File Reference: 21 – 014(A) Department:Engineering Department:Engineering Caption:Motion to approve reassignment of Wolverton & Associates Professional Engineering Design Services Contracts to CHA Consulting, Inc. Also approve "Consents to Assignment of Contracts" Document to be executed by the Augusta, GA Legal Counsel and the Mayor. Requested by AED. (Approved by Engineering Services Committee November 9, 2021) Background:Wolverton & Associates (Wolverton) is providing professional Engineering Services for Augusta Engineering Department (AED) three roadway improvements projects. There services are procured under RFQs 17-265 (Willis Foreman Road Improvements), 16-246 (15th Street Pedestrian Improvements), and 19-238 (Wrightsboro Road Improvements). Wolverton was acquired by CHA Consulting, Inc. (CHA) in 2019 and integrated Wolverton as CHA. Analysis:Since January 1, 2020, Wolverton has been fully integrated and rebranded as CHA. To facilitate this transition, Wolverton active roadway contracts with Augusta, GA shall be reassigned for continuity of roadway design services and maintain these project completion schedule. Completion of various phases of these projects per approved schedule is critical. Financial Impact:N/A Alternatives:1). No Alternate proposed Recommendation:Approve reassignment of Wolverton & Associates Professional Engineering Design Services Contracts to CHA Consulting, Inc. Also approve “Consent to Assignment of Contracts” Document Cover Memo to be executed by the Augusta, GA Legal Counsel and the Mayor. Requested by AED Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo April 28, 2021 Dear Ladies/Gentlemen: As you may know, Wolverton & Associates, Inc. (“Wolverton”) was acquired by CHA Consulting, Inc. (“CHA”) in 2019, adding to CHA approximately 100 employees and a seasoned team with three decades of experience in transportation, traffic, land development, and land surveying. Combining the firms has fueled growth in the southeast and provided existing clients of both firms with a deeper bench of technical talent and expertise – more than 200 staff and growing in Georgia and Alabama. Since January 1, 2020, Wolverton has been fully integrated and has rebranded as CHA. This rebranding and integration reinforces CHA’s robust transportation, traffic, and civil engineering services and positions CHA as a leading engineering firm in the southeast. To facilitate this transition, Wolverton would like to assign to CHA its active contract with you – namely, the contract for the 15th Street pedestrian improvements project. If you consent to the assignment, please have the appropriate person execute the attached document and return a PDF copy to Nikki C. Dames via e-mail at ndames@chacompanies.com. She is also available to answer any assignment-related questions you may have. Our goal is to make this transition as seamless as possible for you. If you have any project-related questions, please contact Leah Cassell by telephone at (678) 301-5107 or by e-mail at lcassell@chacompanies.com. Sincerely, CHA Consulting, Inc. Michael A. Platt General Counsel & Executive Vice President CONSENT TO ASSIGNMENT OF CONTRACTS Augusta-Richmond County hereby consents to the assignment of the following agreement(s) from Wolverton & Associates, Inc. to CHA Consulting, Inc., effective June 1, 2021: Agreement Name Date TIA Project RC07-000146/PI0011408 15Th st. Pedestrian Improvements Project (RFQ: 16-246)March 29, 2017 Augusta-Richmond County By: (Signature) Name: Title: Date: Project PI# 0013703 CR1515 Willis Foreman Improvements Project (RFQ: 17-265)March 6, 2018 Wrightsboro Rd Improvements Project (RFQ: 19-238)December 3, 2019 Commission Meeting Agenda 11/16/2021 2:00 PM East Augusta Roadway and Drainage Improvements Brunswick Ave. & Azalea Street Phase Department:Engineering Services Department:Engineering Services Caption:Motion to approve award of Construction Contract to Reeves Construction in the amount of $6,241,856.93 for East Augusta Roadway and Drainage Project Brunswick Ave. & Azalea St. Phase Improvements Project. Award is contingent upon receipt of signed contracts, proper bonds and applicable License associated to subject work. Request by AED. Bid 21-208 (Approved by Engineering Services Committee November 9, 2021) Background:The East Augusta Street and Drainage Improvements Project is SPLOST funded to address flooding and associated roadway improvements in the East Augusta Area, bounded by East Boundary Street, the Levee, I-520, and Laney Walker Blvd. This project is phased out into smaller projects, consisting of East View Drive Drainage Improvements – Phase I, Aiken Street Channel Improvements – Phase II, Azalea, Albany, Brunswick, and Albany Drainage Improvements – Phase IV, Hornsby Subdivision Road and Drainage Improvements - Phase V, East Telfair Street and Japonica Avenue Drainage Improvements – Phase VI, East View Subdivision Drainage Improvements – Phase VII, Riverside Park-Phase VIII, and Marion Homes Road and Drainage Improvements – Phase III. The drainage system in these areas is not adequate to handle low frequency rain events, thus causing several streets and yards to flood. Analysis:Bids were received on August 5, 2021 with Reeves Construction being the responsible low bidder. The bid results are as follow: CONTRACTORS BID 1. Reeves Construction $6,241,856.93 2. Gearing Civilworks $7,083,995.00 3. E R Snell $7,407,980.50 4. Blair Construction, Inc. $7,944,810.00 It is the recommendation of the Engineering Department to award this project to Reeves Construction upon receipt of required documentation. Cover Memo Financial Impact:Funded in amount of $6,241,856.93 available as follow: Project Funds (SPLOST 7): $1,911,217 Engineering SPLOST Recapture: $1,500,000 East Augusta Supplement (SPLOST8): $2,000,000** LMIG 2022 $830,640*** ** These funds are allocated in FY2022 and will be added to PO accordingly in April 2022. *** These funds are allocated in FY2022 and will be added to PO accordingly in January 2022 Alternatives: Recommendation:Approve award of Construction Contract to Reeves Construction in the amount of $6,241,856.93 for East Augusta Roadway and Drainage Project Phase III (Brunswick Ave. & Azalea St.) Improvements Project. Award is contingent upon receipt of signed contracts, proper bonds and applicable License associated to subject work. Request by AED. Bid 21-208. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/16/2021 2:00 PM The recapture of Engineering SPLOST Funds from SPLOST III-SPLOST VI Department:Augusta Engineering Department:Augusta Engineering Caption:Motion to approve the recapture of Engineering SPLOST Funds from SPLOST III – SPLOST VI in the amount of $6,173,436.00. The accounts that the funds will be recaptured from are listed below. (Administrator/AED) (Approved by Engineering Services Committee November 9, 2021) Background:SPLOST III: SR4/15th, Old Savannah/Twigg, Marvin Griffin, Windsor Spring IV, Dover-Lyman, and Paving-Pats Lane SPLOST IV: Downtown Signal & St Lights Upgrade A (Broad Street), Windsor Spring Sect 5, and Marvin Griffin SPLOST V: D’Antignac Street Flood Avoidance SPLOST VI: Marvin Griffin, Marks Church Rd. Over Raes Creek, Berckman Road Over Raes Creek, Walton Way Signal Phase 2, Berckmans Rd Improvements, and I-20 Eastbound Riverwatch Ramp The recaptured funds will be reallocated to the following projects listed below: East Augusta Drainage Phase 3 ConstructionWrightsboro Road(Highland Ave. to North Leg) Lake Dredging (Warren Lake & Lake Olmstead)Grading & Drainage (Morningside & Sandpiper Stream Bank Stabilization & Restoration) Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo DATE: October 21, 2021 TO: The Honorable Hardie Davis, Jr., Mayor Members of the Commission Brandon Garrett, Chairman, Engineering Services Committee THROUGH: Odie Donald, MBA, Administrator FROM: Hameed Malik, Ph.D., PE, Director of Engineering SUBJECT: Recapture and Reallocate Engineering SPLOSTS III through VI Funds File Reference: 21 – 014(A) CAPTION: Approve recapture and reallocation of collectively $6,173,436 from Engineering SPLOST III, SPLOST IV, SPLOST V, and SPLOST VI to East Augusta Drainage Phase3 Construction, Wrightsboro Road Improvements Construction, Lake Dredging, and Grading & Drainage. Funds have been recaptured from Engineering projects listed as Appendix A (attached). Requested by AED BACKGROUND: Augusta Engineering Department (AED) SPLOST funded several infrastructure (road and drainage) improvements projects are substantially ready for construction. However, based on engineer’s estimate of probable cost or received bid supplemental funds are needed for fully fund intended improvements construction. These projects are: East Augusta Drainage Phase 3 (Brunswick Ave. & Azealia St.), Wrightsboro Road (Highland Ave. to North Leg/Jackson Rd.), Lake Dredging (Lake Olmstead & Warren Lake), and Grading & Drainage (Morningside & Sandpiper Stream Bank Stabilization & Restoration). ANALYSIS: East Augusta Drainage Phase 3 (Brunswick Ave. & Azealia St.), Wrightsboro Road (Highland Ave. to North Leg/Jackson Rd.), Lake Dredging (Lake Olmstead & Warren Lake), and Grading & Drainage (Morningside & Sandpiper Stream Bank Stabilization & Restoration) area construction ready, however, these projects current balance funds are not sufficient. To meet funding need, AED is requesting recapturing and reallocating funds from Engineering SPLOSTS III to VI (see attached Exhibit A for itemized detail). These projects are approved SPLOST list projects which justifies this reallocation. AED submitted Project Close Out forms to Augusta Finance Department to these projects. Upon Augusta Commission approval of this recapturing/reallocation, this will increase subject projects available construction budget in amount listed in Financial Impact section of this agenda. FINANCIAL Engineering SPLOST funds recaptured in total amount of $6.173,436.00 (see IMPACT: Appendix A (attached)). AED requested reallocation of funds to SPLOST funded projects that are in construction/to commence construction this year listed below: i) East Augusta Phase III (Brunswick Ave. & Azealia St - $1,500,000.00, ii) Wrightsboro Rd (Highland to Jackson/N. Leg) - $2,691,118.00, iii) Lake Dredging (Warren Lake & Lake Olmstead) - $500,000.00, and iv) Grading & Drainage ((Morningside & Sandpiper Stream Bank Stabilization & Restoration)- $301,144 See attached Appendix A for complete list & detail. ALTERNATIVES: 1). No Alternate proposed RECOMMENDATION: Approve recapture and reallocation of collectively $6,173,436 from Engineering SPLOST III, SPLOST IV, SPLOST V, and SPLOST VI to East Augusta Drainage Phase3 Construction, Wrightsboro Road Improvements Construction, Lake Dredging, and Grading & Drainage. Funds have been recaptured from Engineering projects listed as attached Appendix A. Requested by AED REQUESTED AGENDA DATE: Committee Meeting: November 9, 2021 Commission Meeting: November 16, 2021 FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: See Attached Appendix A HM/sr cc: Assistant Director of Engineering AED Assistant Director Finance and Admin AED Construction Manager and Program Delivery Lead Agenda File and Main File APPENDIX A Engineering SPLOSTS III to SIX FUNDS- RECAPTURE and REALLOCATION 11/3/2021 AED Requesred Allocation: To Recapture Reallocation to Engineering Projects SPLOST 3 $3,393,377 Wrightsboro Rd $2,691,118 SPLOST 4 $612,752 (North Leg to Highland) SPLOST 5 $2,213 Lake Dredging $500,000 SPLOST 6 $2,165,094 East Augusta PhIV $1,500,000 TOTAL=$6,173,436 Grading & Drainage $301,144 1 Belair Road Improvements $503,663 2 East Augusta St & Drainage $90,114 3 Berckman Road Realignment $15,596 4 Old Waynesboro Rd. over Spirit Creek $183,644 5 Stormwater Implemetation Program $16,301 6 Hyde Park (ML King Dr.)$11,524 7 East Augusta Rd. & Drainage-PhII $360,332 TOTAL=$6,173,436 Net Amount to Recapture=$6,173,436 Page 1/2 APPENDIX A Engineering SPLOSTS III to SIX FUNDS- RECAPTURE and REALLOCATION June 30 2021 X A B C A+B+C Y 11/3/2021 SPLOST 3 AED Proposed Reworked Recapturing $117,434 $32,233 $85,201 $85,201 $85,201 $6,182,450 $5,937,538 $244,912 $244,912 $244,912 $4,696,434 $3,190,895 $1,505,539 $1,505,539 $1,505,539 $3,880,813 $2,542,286 $1,338,527 $1,338,527 $1,338,527 $2,000,016 $1,801,137 $198,879 $198,879 $198,879 167,200 $146,881 $20,319 $20,319 $20,319 $3,393,377 $3,393,377 SPLOST 4 $3,358,969 $3,333,153 $25,816 $25,816 $25,816 $1,102,789 $1,093,365 $9,424 $9,424 $9,424 $952,600 $375,088 $577,512 $577,512 $577,512 $612,752 SPLOST 5 $612,752 $4,837,815 $4,835,602 $2,213 $2,213 $2,213 $1,311,095 $2,213 SPLOST 6 $5,861,700 $5,829,948 $31,752 $31,752 $31,752 $800,000 $662,100 $137,900 $137,900 $137,900 $800,000 $384,714 $415,286 $415,286 $415,286 $640,000 $205,593 $434,407 $434,407 $434,407 $1,625,000 $991,369 $633,631 $633,631 $633,631 $595,301 $83,183 $512,118 $512,118 $512,118 $2,165,094 TOTAL=$6,173,436 Page 2/2 TOTAL to Recapture and Reallocate= $6,173436 AED to Recapture= I-20 Eastbound Riverwatch Ramp $83,183 Berckman RD over Raes Creek $384,714 Walton Way Signal Phase 2 $205,593 Berckmans Rd Improvevments $991,369 Net Balance AED Projects Marvin Griffin $5,829,948 Marks Church Rd. Over Raes Creek $662,100 AED to Recapture= Current Past Cost Current Cost Encumb- rances Total Cost Balance Budget Balance Budget Net Balance AED Projects D'Antignac Street Flood Avoidance $4,835,602 Current Past Cost Current Cost Encumb- rances Total Cost Windsor Spring Sect 5 $1,093,365 Marvin Griffin $375,088 AED to Recapture= Balance Budget Net Balance AED Projects Downtown Signal & St Lights $3,333,153 upgrade A (Broad Street) Paving-Pats Lane 146,881 AED to Recapture= Current Past Cost Current Cost Encumb- rances Total Cost Marvin Griffin $3,190,895 Windsor Spring IV $2,542,286 Dover-Lyman $1,801,137 AED Projects SR4/15th (Central)$32,233 Old Savannah/Twigg $5,937,538 Current Past Cost Current Cost Encumb- rances Total Cost Balance Budget Net Balance APPENDIX A Engineering SPLOSTS III to SIX FUNDS- RECAPTURE and REALLOCATION 11/3/2021 AED Requesred Allocation: To Recapture Reallocation to Engineering Projects SPLOST 3 $3,393,377 Wrightsboro Rd $2,691,118 SPLOST 4 $612,752 (North Leg to Highland) SPLOST 5 $2,213 Lake Dredging $500,000 SPLOST 6 $2,165,094 East Augusta PhIV $1,500,000 TOTAL= $6,173,436 Grading & Drainage $301,144 1 Belair Road Improvements $503,663 2 East Augusta St & Drainage $90,114 3 Berckman Road Realignment $15,596 4 Old Waynesboro Rd. over Spirit Creek $183,644 5 Stormwater Implemetation Program $16,301 6 Hyde Park (ML King Dr.)$11,524 7 East Augusta Rd. & Drainage-PhII $360,332 TOTAL= $6,173,436 Net Amount to Recapture=$6,173,436 Page 1/2 APPENDIX A Engineering SPLOSTS III to SIX FUNDS- RECAPTURE and REALLOCATION June 30 2021 X A B C A+B+C Y 11/3/2021 SPLOST 3 AED Proposed Reworked Recapturing $117,434 $32,233 $85,201 $85,201 $85,201 $6,182,450 $5,937,538 $244,912 $244,912 $244,912 $4,696,434 $3,190,895 $1,505,539 $1,505,539 $1,505,539 $3,880,813 $2,542,286 $1,338,527 $1,338,527 $1,338,527 $2,000,016 $1,801,137 $198,879 $198,879 $198,879 167,200 $146,881 $20,319 $20,319 $20,319 $3,393,377 $3,393,377 SPLOST 4 $3,358,969 $3,333,153 $25,816 $25,816 $25,816 $1,102,789 $1,093,365 $9,424 $9,424 $9,424 $952,600 $375,088 $577,512 $577,512 $577,512 $612,752 SPLOST 5 $612,752 $4,837,815 $4,835,602 $2,213 $2,213 $2,213 $1,311,095 $2,213 SPLOST 6 $5,861,700 $5,829,948 $31,752 $31,752 $31,752 $800,000 $662,100 $137,900 $137,900 $137,900 $800,000 $384,714 $415,286 $415,286 $415,286 $640,000 $205,593 $434,407 $434,407 $434,407 $1,625,000 $991,369 $633,631 $633,631 $633,631 $595,301 $83,183 $512,118 $512,118 $512,118 $2,165,094 TOTAL= $6,173,436 Page 2/2 Total Cost Balance Budget Net Balance Current Past Cost Current Cost Encumb- rances AED Projects SR4/15th (Central)$32,233 Old Savannah/Twigg $5,937,538 Marvin Griffin $3,190,895 Windsor Spring IV $2,542,286 Dover-Lyman $1,801,137 Paving-Pats Lane 146,881 AED to Recapture= Current Past Cost Current Cost Encumb- rances Total Cost Balance Budget Net Balance AED Projects Downtown Signal & St Lights $3,333,153 upgrade A (Broad Street) Windsor Spring Sect 5 $1,093,365 Marvin Griffin $375,088 AED to Recapture= Balance Budget Net Balance AED Projects D'Antignac Street Flood Avoidance $4,835,602 Current Past Cost Current Cost Encumb- rances Total Cost AED to Recapture= Current Past Cost Current Cost Encumb- rances Total Cost Balance Budget Net Balance AED Projects Marvin Griffin $5,829,948 Marks Church Rd. Over Raes Creek $662,100 Berckman RD over Raes Creek $384,714 Walton Way Signal Phase 2 $205,593 Berckmans Rd Improvevments $991,369 TOTAL to Recapture and Reallocate= $6,173436 AED to Recapture= I-20 Eastbound Riverwatch Ramp $83,183 DATE: October 21, 2021 TO: The Honorable Hardie Davis, Jr., Mayor Members of the Commission Brandon Garrett, Chairman, Engineering Services Committee THROUGH: Odie Donald, MBA, Administrator FROM: Hameed Malik, Ph.D., PE, Director of Engineering SUBJECT: Construction Services for Lake Olmstead and Warren Lake Sediment Dredging and Disposal RFP ITEM #20-224 File Reference: 20-014 (A) CAPTION: Approve Supplementing Construction Contract of Sediment Dredging and Disposal Construction Services to Waterfront Property Services, LLC Waterfront Property Services, LLC dba Gator Dredging for continuation of lake dredging & sediments disposal and including Warren Lake permitted area. Also approve supplemental funding in the amount of $500,000.00 for Warren Lake Phase 1 dredging activities. Requested by AED. RFP 20-224 BACKGROUND: Augusta Canal Basin Dredging (Lake Olmstead, Warren Lake, Lake Aumond, and Heirs Ponds) are approved projects. AED recently secured Section 404 of the Clean Water Act required individual permits and Lake Aumond and Heirs were dredged first; completed in 2019. Soon after AED proceeded with phase one of Lake Olmstead/Warren Lake disposal site construction followed by Lake Olmstead (Upper and Lower lakes) dredging. Upper Lake dredging is completed and lower lake tentative completion is by end of next month (November 2021). AED is proposing to continue dredging and supplement Warren Lake dredging to ongoing work in two phases. First Phase (Phase1) includes preparation of site and completion of initial tasks such as proposed forebay for capturing future sedimentation. Second Phase (Phase2) will commence after completion of Phase1 and includes dredging and disposal activities. Final Phase will be installation of 2ft clean soil cap. At completion, water bodies will return to their near original contours while improving water retention and visual appeal. It will also create and enhance water recreational activities. ANALYSIS: Completing Warren Lake dredging along with Lake Olmstead dredging is cost effective way to complete dredging of the last of four regulatory permitted waterbodies. There will be no cost escalation to Current contract unit rates. It is AED determination that supplementing Warren Lake dredging to work in-progress is cost effective option and Gator Dredging is the only contractor submitting proposals for such work. AED estimated that such action will yield cost saving of approximately two (2) million dollars. Cost saving comes from contractor’s mobilization/demobilization and eliminating disposed sediments first phase capping (capping of Lake Olmstead disposed of sediment). Final capping will be done following the completion Warren Lake dredged material disposal at the same disposal site. FINANCIAL IMPACT: Funds in amount of $5,000,000.00 available in Engineering Projects SPLOST recaptured funds upon commission approval. ALTERNATIVES: 1). No Alternate proposed. RECOMMENDATION: Approve Supplementing Construction Contract of Sediment Dredging and Disposal Construction Services to Waterfront Property Services, LLC Waterfront Property Services, LLC dba Gator Dredging for continuation of lake dredging & sediments disposal and including Warren Lake permitted area. Also approve supplemental funding in the amount of $500,000.00 for Warren Lake Phase 1 dredging activities. Requested by AED. RFP 20-224 REQUESTED AGENDA DATE: Committee Meeting: November 9, 2021 Commission Meeting: November 16, 2021 FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: Engineering Projects SPLOST–Recaptured Funds HM/sr cc: AED Assistant Director Finance and Admin AED Construction Manager and Program Delivery Lead Agenda File and Main File Revised 6/1/2020 10/18/2013 Page 1 GEORGIA DEPARTMENT OF TRANSPORTATION LOCAL MAINTENANCE & IMPROVEMENT GRANT (LMIG) APPLICATION FOR FISCAL YEAR 20___ TYPE OR PRINT LEGIBLY. ALL SECTIONS MUST BE COMPLETED. LOCAL GOVERNMENT INFORMATION Date of Application: Name of local government: Address: Contact Person and Title: Contact Person’s Phone Number: Contact Person’s Fax Number: Contact Person’s Email: Is the Priority List attached? LOCAL GOVERNMENT AFFIDAVIT AND CERTIFICATION I, (Name), the (Title), on behalf of (Local Government), who being duly sworn do swear that the information given herein is true to the best of his/her knowledge and belief. Local Government swears and certifies that it has read and understands the LMIG General Guidelines and Rules and that it has complied with and will comply with the same. Local government further swears and certifies that it has read and understands the regulations for the Georgia Planning Act of 1989 (O.C.G.A. § 45-12-200, et seq.), Service Delivery Strategy Act (O.C.G.A. § 36-70-20, et seq.), and the Local Government Budgets and Audits Act (O.C.G.A. 36-81-7 et seq.) and will comply in full with said provisions. Local government further swears and certifies that the roads or sections of roads described and shown on the local government’s Project List are dedicated public roads and are part of the Public Road System in said county/city. Local government further swears and certifies that it complied with federal and/or state environmental protection laws and at the completion of the project(s), it met the match requirements as stated in the Transportation Investment ACT (TIA). Further, the local government shall be responsible for any claim, damage, loss or expense that is attributable to negligent acts, errors, or omissions related to the designs, drawings, specifications, work and other services furnished by or on behalf of the local government pursuant to this Application (“Loss”). To the extent provided by law, the local government further agrees to hold harmless and indemnify the DEPARTMENT and the State of Georgia from all suits or claims that may arise from said Loss. Revised 6/1/2020 10/18/2013 Page 2 GEORGIA DEPARTMENT OF TRANSPORTATION LOCAL MAINTENANCE & IMPROVEMENT GRANT (LMIG) APPLICATION FOR FISCAL YEAR 20___ LOCAL GOVERNMENT AFFIDAVIT AND CERTIFICATION If the local government fails to comply with these General Guidelines and Rules, or fails to comply with its Application and Certification, or fails to cooperate with the auditor(s) or fails to maintain and retain sufficient records, the DEPARTMENT may, at its discretion, prohibit the local government from participating in the LMIG program in the future and may pursue any available legal remedy to obtain reimbursement of the LMIG funds. Furthermore, if in the estimation of the DEPARTMENT, a roadway or bridge shows evidence of failure(s) due to poor workmanship, the use of substandard materials, or the failure to follow the required design and construction guidelines as set forth herein, the Department may pursue any available legal remedy to obtain reimbursement of the allocated LMIG funds or prohibit local government from participating in the LMIG program until such time as corrections are made to address the deficiencies or reimbursement is made. All projects identified on the Project list shall be constructed in accordance with the Department’s Standard Specifications of Transportation Systems (Current Edition), Supplemental Specifications (Current Edition), and Special Provisions. Local Government: E-Verify Number (Signature) Sworn to and subscribed before me, (Print) This day of , 20 . Mayor / Commission Chairperson In the presence of: (Date) LOCAL GOVERNMENT SEAL: NOTARY PUBLIC My Commission Expires: NOTARY SEAL: 2022 LMIG PROJECT REPORT COUNTY / CITY RICHMOND/AUGUSTA ROAD NAME BEGINNING ENDING LENGTH (Miles) DESCRIPTION OF WORK PROJECT COST PROJECT LET DATE East Augusta Roadway and Drainage Improvements Brunswick Ave. Azalea Street See attached Map Roadway & Drainage Improvements $6,241,857 November 2021 Wrightsboro Road Improvements Highland Ave. Jackson/N Leg 2mi Roadway Rehabilitation and Improvements $13,321,306 April 2022 Milledge Rd Resurfacing Broad Street Central Ave. 1.5mi Resurfacing $583,023 April 2022 Augusta, GA Disclaimer The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Oct 24, 2021 Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov Like, Follow, Share #AugustaGIS µ 1 inch = 1,600 feetMap Scale Augusta, GA Augusta, GA Disclaimer The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Oct 24, 2021 Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov Like, Follow, Share #AugustaGIS µ 1 inch = 1,600 feetMap Scale Augusta, GA DATE: October 24, 2021 TO: The Honorable Hardie Davis, Mayor Members of the Commission Brandon Garrett, Chairman, Engineering Services Committee THROUGH: Odie Donald II, Administrator FROM: Hameed Malik, Ph.D., P.E., Director of Engineering SUBJECT: GDOT FY2022 Local Maintenance and Improvement Grant (LMIG) Project Number: N/A File Reference: 21-014(A) CAPTION: Approve and authorize Augusta Engineering Department (AED) to submit, accept and receive Georgia Department of Transpiration (GDOT) Financial Assistance from GDOT FY2022 Local Maintenance and Improvement Grant (FY2022 LMIG) for Road & Drainage Improvements & maintenance projects (Listed under Financial Impact Section) as requested by AED. BACKGROUND: GDOT restructured its State Aid Program and named it as “Local Maintenance and Improvement Grant (LMIG).” LMIG is a formula-based grant from GDOT that is funded through the motor fuel tax. Grant funds are typically used to supplement local projects for road/drainage improvements and road resurfacing efforts based on priority. Augusta is eligible to receive approximately $2.296 million through GDOT FY2022 LMIG Program. ANALYSIS: GDOT LMIG financial assistance is critical for completing AED projects such as roadway improvements and maintenance construction projects. This financial assistance is available on yearly basis. In addition to this yearly assistance, GDOT also provides LMIG funds to AED on as requested basis depending on LMIG additional funds availability on state level, demonstrated need and local project connectivity to state road system. FINANCIAL IMPACT: Augusta, GA AED will receive $2,295,999.80 in GDOT FY22LMIG. A local funding match of 10% is required. FY22LMIG partially funded AED proposed projects are: i) East Augusta Road & Drainage-Brunswick Ave. & Azalea St.; ii) Wrightsboro Rd Improvements (Highland Ave. to Jackson/N Leg); and iii) Resurfacing of Milledge Rd. Additional road resurfacing may be added if there is saving in contracted work for listed improvements or additional funding from other sources available. ALTERNATIVES: 2). Do not approve and identify alternate supplemental funds for completing road improvements and maintenance projects, and do not claim future LMIG Funds that are designated for Augusta. RECOMMENDATION: Approve and authorize Augusta Engineering Department (AED) to submit, accept and receive Georgia Department of Transpiration (GDOT) Financial Assistance from GDOT FY2022 Local Maintenance and Improvement Grant (FY2022 LMIG) for Road & Drainage Improvements & maintenance projects (Listed under Financial Impact Section) as requested by AED. REQUESTED AGENDA DATE: Committee Meeting: November 9, 2021 Commission Meeting: November 16, 2021 FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: Projects SPLOST ($229,500/local funding match of 10%) HM/ cc: Assistant Director of Engineering AED Assistant Director Finance and Admin AED Construction Manager / Program Delivery Lead Agenda File and Main File Commission Meeting Agenda 11/16/2021 2:00 PM Minutes Department:Office of the Clerk of Commission Department:Office of the Clerk of Commission Caption:Motion to approve the minutes of the Regular Meeting held on November 2, 2021 and Special Called Meeting held November 9, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda Lee N. Beard Commission Chamber - llt}tl}Zl ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Johnson, Garrett, Mason, Frantom, B. williams, Scott, McKnight, D. williams, Hasan and clarke, members of Augusta Richmond County Commission. INVOCATION: Reverend Clarence Moore, Pastor Good Shepherd Baptist Church. PLEDGE OF ALLEGIANCE TO TFIE FLAG OF THE TINITED STATES OF AMERICA. PRESENTATION(S) A. Presentation and update from Freddie Broome regarding the Georgia ItemMunicipal Association's (GMA) Equity and Inclusion Commission unO Action: certifications for cities. (Requested by Mayor Hardie Davis, Jr.) None E sxu cesSzttozSrslzo.oor IE ItemAoorovelsheet.html Motions Motion Motion Textlype Made SecondedBv By Motion Result Presentation is made by Mr. Broome. RECOGNITION(S) October 202lYears of Service Recipients! B. congratulations! october 2021 years of Service Recipients!Item Action: None lB 2021-05-10 yOS For 25-50 yOS Recipients Memo.pdf E ltemAnorovalSheet.html Motions Motion Motion Text'l'ype Presentations are made to the October 2021 Years of Service Recipients. Greater Augusta Arts Council Made Seconded Motion By By Result C. Presentation of annual City of Augusta grant awards to organizations. various art Item Action: None IE ltemApprovalSheet.html Motions Motion-^""-.- Motion Text'r'ype Presentations are made of the City of Augusta grant awards to various art organizations. CONSENT AGENDA Made Seconded Motion By By Result seconded By H.tii| Commissioner Alvin Mason rasses (Items l-15) PUBLIC SERVICES 1. Motion to approve New Ownership: A.N. 21-34: request by Sunita Alpesh ltem Patel for a retail package Beer & Wine License to be used in connection with Action: Aggies located at 3040 Meadowbrook Dr. District 5. Super District 9. Approved (Approved by Public Services Committee October 26,202L) B AN-21-34.pdf B ltemApprovalsheet.html Motions Motion Motion Text'r'ype ^ Motion to aPProve.Approve Motion Passes 10-0. Made By Commisioner Sean Frantom 2.Motion to approve Enterprise Zone Ordinance-update for Harrisburg/West Item End. (Approved by the Commission October l9r202l- second reading) Action: Approved [B Cover Letter to Aupustr Commissioners-docx lB Harrisburs-West End-Enterorise-Zone Prooosed v3-9.8.21.odf € Harrisburs Parcels NewArea DCA.odf B Ordinance HBURG_ORD.docx B ItemAonrovalsheet.html Motions Motion Motion Textr ype [B ItemAoorovalsheet html Motions Motion Motion TextI ype Made By Seconded By Made By Seconded By Motion Result a ., Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Alvin Mason Passes ADMINISTRATIVE SERVICES 3. Motion to approve Housing and Community Development's (HCD) request Item to use $150,000 residual Neighborhood Stabilization Program (NSP) grant Action:program income to construct affordable housing. (Approved Approved by Administrative Services Committee October 2612021) Motion Result a .- Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Alvin Mason Passes 4. Motion to authorize the submission of the FY202l Continuum of Care Item (CoC): Exhibit I - Consolidated Application, Exhibit 2 - Applications (both Action: new and renewal) and authorize the Mayor to execute, as Augusta's certi&ing Approved official, all supporting documentation required for the CoC application to the U.s. Department of Housing and Urban Development (HUD). (Approved by Ad m inistrative Services Committee Octobe r 26, 2021) B ItemAoorovalsheet.html Motions Motion ^ r rn Motion:""'"" Motion Text Made By Seconded By Type rYrvrtvrt r vaa rvrsuv sJ Result ^ Motion to approve. Commisioner CommissionerApprove *ltio, Passes 10-0. Sean Frantom Alvin Mason Passes 5. Motion to approve the reappointment of Mr. Rick Toole to SRS Community Item REUSE Organization for a four-year term beginning January l, Action: 2122.(Approved by Administrative Services Committee October 26, Approved 202r) B 2021-26-10 #2 Appt. SRS Reuse.pdf B 2021-26-10 Appt. SRS R€use.pdf E 2018 Appt. Ltr. SRs Communitv REUSE.pdf B2018 SRSCRO Fect Sheetpdf lB ItcmApprovalSheet.html Motions Motion d r ,r n__ Motion:""'".- Motion Text Made By Seconded ByType rvrv'rv, r lat Result ^ Motion to approve. Commisioner CommissionerApprove *lrton Passes 10-0. sean Frantom Alvin Mason Passes PUBLIC SAFETY 6. Motion to approve assigning the honorary designation of Rosa Lee Barnes Item Blvd. to Grand Blvd. (Approved by Pubtic Safety Committee October 26, Action: 2021') APProved IB 0 CombinedApplication BarnesBlvd.pdf lB Resolution Barnes.pdf lB ItemApprovalSheet.html Motions MotionT-"'-- Motion Text Made By Seconded Bv HXil'l'ype ^ Motion to approve. Commisioner Commissioner D,Approve il;ii;; Passes 10-0. sean Frantom Alvin Mason rasses 7. Motion to authorize award of Bid #21-084A Firefighting & Ballistic Item Protective Clothing Section I - Protective Clothing to Ten-8 and Section II - Action: Ballistics to Uniforms by Johnny. (Approved by Public Safety Committee Approved October 26,2021) 8. Motion to accept the BOOST grant from Georgia Department of Education in Item the amount of $107,100 and authorize Mayor to execute grant agreement. Action: (Approved by Public Safety Committee October 26,2021) Approved B 2 I -084A_Invitation-to_Re-Bid. docx IE Pre Bid Conf - 2l-084A.xlsx E 2t-ogla tar.xh lB Recommendation Letter.odf B Mait Labets.doc lB ItemApprovalsheet html Motions Motion Motion Textr ype A ---^_.^ Motion to approve.APProve Motion Passes lo-0. Commisioner Commissioner Sean Frantom Alvin Mason Passes Made By Seconded By Made By Seconded By Motion Result Motion Result {E Grantee-Awerd-Notifi cation-Ftl{AL odf e PRooo3ls.pdf lE BOOST-Grantee-Award-Lislpdf lB ltemAoorovalsheet.html Motions Motion- ----- Motion TextI ype a ----.--___ Motion to approve.APProve Motion Passes lo-0. Commisioner Commissioner Sean Frantom Alvin Mason Passes FINANCE 9. Motion to approve Funding for the November 2,2021 Referendum for the Item General Obligation new James Brown Arena Project Bonds and for other Action: purposes (Approved by Administrative Services Committee October 26, Approved 2021\ . B Election Cost Worksheet - November.pdf lB ItemApprovalsheet.html Motions Hli" Motion Text Made By seconded By MotionType Result a _^-._-^___ Motion to approve. Commisioner CommissionerApprove vtotio, Passes 10-0. Sean Frantom Alvin Mason Passes 10. Motion to approve holding budget work session November 2nd at 12:00 Item Noon; November 4th at 1l:00 a.m. and if necessary one on November Action: 10th. (Approved by Finance Committee October 26,2021) Approved B ARC FY2O22 ProDosed Budget ADMIN.Ddf @ ItemAoprovalsheet.html Motions X:j*1"t Motion Text Made By seconded By Motion Type ^'---- -" -------- -'t Result ^ Motion to approve. Commisioner CommissionerApprove Motion Passes 10-0. Sean Frantom Alvin Mason Passes ENGINEERING SERVICES 11. Motion to approve an upgrade to Augusta Utilities' existing SCADA water ltem production and wastewater systems monitoring software. (Approved Action: by Engineering Services Committee October 26,2021) Approved lE Enterorise 2020 Historian - Sole Source Memo.odf E ItemAnprovalsheet,html Motions f#:'" Motion rext Made By Seconded By HJiI ^ Motion to approve. Commisioner Commissioner .^^Approve Motion Passes 10-0. Sean Frantom Alvin Mason rasses 12. Motion to approve Memorandum of Understanding (MOU) with deletion of Item paragraph B (Responsibilities of Augusta) between Augusta, Georgia Action: (hereinafter referred to as "Augusta"), a political subdivision of the State of Approved Georgia, by and through the Keep Augusta Beautiful Commission and the Martinez Masonic Lodge # 710 located at 3730 Wheeler Road, Augusta, Georgia 30909 relative to the Signers Monument. (Approved by En gineerin g Services Co mmittee Octo ber 26, 2021') E 2021-02-11 Final MOfI Siqn€rs Monumctrt Final(2).pdf Motion Result ^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. sean Frantom Alvin Mason Passes 13. Motion to determine that Logan Lane, as shown on the attached map has Item ceased to be used by the public to the extent that no substantial public Action: purpose is served by it or that its removal from the county road system is Approved otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. 532-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (Approved by Engineering Services Committee Octobe r 26, 2021) (B Losan Lene Aoende Item - 2nd Rerdino dncv IB ItemAoorovalsheet html Motions Motion Motion TextI ype lE Man - Losan Lrne,odf B Resolution Losan Lane.docx B ItemApprovalsheet.html Motions Motion Motion Textr ype A -__^_.^ Motion to approve.APProve Motion passes lo-0. Made By Seconded By Made By Commisioner Sean Frantom Seconded By Motion Result Commissioner Alvin Mason Passes 14. Motion to approve the Deed of Dedication and Maintenance Agreement for Item The Shops at Crane Creek.(Approved by Engineering Services Committee Action: October 26,2021) APProved B Shoos at-Crane Creek-Deed olDedication.odf lB Shoos at Crane Creek Maintenance Aereement odf E Shoos at Crane Creek Plat Rev l.odf E ItemAoorovalshect.html Motions $otion Motion Text Made By seconded By Motion Type rvrvrrvrt r var Result ^ Motion to approve. Commisioner CommissionerApprove Motion Passes 10-0. Sean Frantom Alvin Mason rasses PETITIONS AND COMMUNICATIONS 15. Motion to approve the minutes of theRegularMeetingheld on October 19, Item 2027 and Special Called Meeting held October 26,2021. Action: Approved E Resular Commission Meeting October 19 2021.odf E Callcd-Commission-MeetinlOctober 26-2021.odf [E ItemAoorovalSheet html Motions X:j'1'" Motion Text Made By seconded By H:iilIype ^ Motion to approve. Commisioner CommissionerApprove Motion Passes l0-0. Sean Frantom Alvin Mason Passes :rrf ,f *END CONSENT AGENDA:krf ** AUGUSTA COMMISSION tu2l202r AUGUSTA COMMISSION REGULAR AGENDA tuzt202t (Items 16-19) PUBLIC SERVICES 16. Motion to approve New Business : A.N. 2l-35: request by Dwayne Item Pearson for an on premise consumption Liquor, Beer & Wine License to be Action: used in connection with the Ikonz Cigar Lounge located at 1515-A North Approved Leg Rd. There will be Dance. District 5. Super District 9. (No recommendation from Public Services Committee October 261202L) B AN-21-35.pdf IB ItemApprovalsheet.html Motions []11" Motion Text Made By Seconded By f;Xflype Motion to approve. Voting No: Approve commissioner commissioner commissioner John Clarke. Jordan Johnson Francine Scott Passes Motion Passes 9-1. 17. Receive update as requested by the Commission from the Planning & Item Development Department regarding approved probation until October 31, Action: 2021, for Sureste Partners, dlbla: Azalea Park Apartments, 1814 Fayetteville Approved Drive, for violating the Occupation Tax Ordinance. B Azalea Park Ooen Violations 20210820.x1sx E ltemAonrovalsheet.html Motions fj:"' Motion Text Made By seconded Motion'l'ype '---- -r By Result Approve Motion to approve Commissioner Dies for continuing the probation of Bobby lack of this apartment complex until Williams Second Motions Motion Type Approve December 3l at which time another inspection will be done and the matter will be brought back to the Commission at the second meeting in January, have the apartment management contact Code Enforcement each time an apartment becomes vacant for an inspection pror to the apartment being reoccupied and also that a new business license will not be issued for a new ower until all structures on the property are in compliance with applicable codes. Motion Text Motion to approve Made By Commissioner Seconded By f""rtil Commissioner Passes Brandon Garrett receiving a report back at Dennis the next Commission Williams meeting regarding the current status of the apartment complex while continuing the probation until December 37 at which time another inspection will be done, bring the maffer back to the Commission at the second meeting in January, have the apartment management contact Code Enforcement when apartments become vacant for an inspection by Code Enforcement to identifr code violations, notiff management to coffect the violations with Code Enforcement to reinspect prior to the apartment being reoccupied with reinspection fees to be applied and also that a new business license will not be issued for a new owner until all structures on the property are in compliance with applicable codes. Voting No: Commissioner Alvin Mason. Motion Passes 9-1. ENGINEERING SERVICES 18. Consider refund request in the amount of $2,170.00 ($310) since 2014 for Item a Richmond County resident relative to non solid waste pickups. (No Action: recommendation from Engineering Services Committee October 26, Rescheduled 2021) B 2021-02-ll Procedure Solid Waste Collection Fee Exempfion.pdf E ltemApprovalsheet.html Motions fr'J:" +n;.i" Made Bv seconded Bv [:iil ^ Motion to Commisioner CommissionerADDTOVC^ -rr--'- approve. Sean Frantom Brandon Garrett No action is taken on this motion due to the passage of the substitute motion. Motions |#:" Motion Text Made By seconded By f."rtjil Defer Substitute motion to commissioner Commissioner passes refer this item back to Ben Hasan Alvin Mason the next special called meeting, that all supporting documentation related to this matter compliant with the law be included and if the requestor is requesting and will be bound by a return for four years. Ms. Scott out. Voting No: Commissioner John Clarke, Commissioner Brandon Garrett, Commissioner Catherine Smith- McKnight. Motion Passes 6-3. APPOINTMENT(S) 19. Motion to accept the recommendations of the Richmond County Board of Item Health (RCBOH) and the Richmond County Medical Society to reappoint Action: the following to a four-year term each: Dr. Thomas Kieman, Dr. DeStefano Approved and Mr. Ken Echols. E 2021-02-tl Composition RTCHMoND BOH 10-19-2021.pdf IB 2021-02-11 Dr. Kiernan RCBOH Nom. ltr. the RC Medical Society.pdf E 2021-02-ll Dr. Destefano Talent Bank Questionnaire.pdf B 2021-02-11 Reeppoints RCBOH - Ltr to Lene Bonner 10-19-2021 (003).pdf E 2021-02-11 TBQ Dr. Thomas Kiernan 12-2020 (003).pdf E 2021-02-ll Dr. Destefano Talent Bank Questionnaire.pdf E 2021-02-ll-Ken Echols TBO.pdf B sKM c6s82ilo2719o8o.pdf E ltemApprovalsheet.html Motions Motion- -"'-.- Motion Text Made By Seconded By f*t#r ype Approve Motion to approve the Commissioner Passes reappointment of Dr. Ben Hasan Kieman,Dr.DeStefano Commissioner and Dr. Angela Bobby Overstreet Wright. Mr. Williams Frantom, Mr. Garrett, Ms. Scott and Mr. Clarke out. Motion Passes 6-0. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 20. Motion to authorize execution by the Mayor of the affidavit of Item compliance with Georgia's Open Meeting Act. Action: None Upcoming Meetings www.auqustaga.gov CALLED MEETING COMMISSION CHAMBER November 9,2021 Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, November 9, 2021, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. Johnson, Garrett, Mason, Frantom, B. Williams, Scott, McKnight, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. Mr. Mayor: The Chair recognizes Attorney Brown. Mr. Brown: Good afternoon, Mayor and Commissioners. We request a motion, did you want to handle the addendum? Mr. Mayor: We'll come back. Mr. Brown: All right. We request a motion to go into executive session for the discussion of personnel, litigation and real estate. Mr. Hasan: So move. Ms. Scott: Second. Mr. Mayor: Okay, after we vote then, let's just suspend for a minute. I need to ask a few questions. Some late arriving information just came to me. Everybody just suspend. Okay, all right, before we proceed, Madam Clerk, Attorney Brown, if we can just suspend on that vote. Attomey Brown, we're going to suspend on that just for now. There is on the special called meeting agenda one item and again as I understand it based on the information that I've received, we can take that matter up. We can take that matter up. Madam Clerk, we're going to go ahead and take that matter up. That's itern number three on the special called meeting agenda. 3. Consider refund request in the amount of $2,170.00 ($310) since 2014 for Richmond County residents relative to non solid waste pickups. (No recommendation from Engineering Services Committee October 2612021; referred from the Commission's November 2, 2021 meeting) Mr. Mayor: The Chair recognizes the Mayor Pro Tem. Mr. B. Williams: Motion to approve. Ms. McKnight: Second. Mr. Hasan: Mr. Mayor- Mr. Mayor: I've got you, I've got you. The Clerk: Okay, that was the Mayor Pro Tern approving that? Mr. Mayor: Right and the commissioner from the third second. All right, the Chair recognizes the commissioner from the 6ft. Mr. Hasan: Mr. Mayor, the documentation that we have at best is $2100. The documentation that the Administrator sent us, I'm sorry, the department director sent us, is asking for three years. That is what the attomey is saying we can do by law so you can't give the $2100. But not only that the bigger issue, Mr. Mayor, there is no record that the City has that a request has ever been entered and ask to be exernpt from two of these properties. There is no record of it and so really if the truth be told, I think it needs to be established here today before you make a motion to show why we are considering refunding the money. Mr. Mayor: Well - Mr. Hasan: Even three years. Mr. Mayor: Well, to the Chairman of Administrative Services we've had several weeks to establish that, we've had much debate about it, much conversation - Mr. Hasan: And you still don't have an, it's still not approved in case, that's what I'm asking for. Mr. Mayor: And as a result of that there was a package of information that was sent out that I'm aware of, sent out yesterday I believe, that hopefully addresses the remaining issues that we've talked about for several weeks now. So what I've not heard you do is have a substitute motion in support of this or that - Mr. Hasan: Because I want to hear what the Director is going to say first and then I'll make a motion from there. Mr. Mayor: Well,I'm prepared to go ahead and vote on it. Mr. Hasan: I'll make a substitute motion then. But I'd like to hear what the - Mr. Mayor: What's your substitute? Mr. Hasan: My substitute motion is to not make any, not to conduct business up until we hear what he has to say. Mr. Mayor: Well, that's not a motion. Mr. Hasan: I'm not going to make a motion to deny, Mr. Mayor, because there's no evidence, even the director is not asking to give us $2100 and I'd like to see my colleague at least reconsider that until, because what he's asking is $900. He's not asking for these many years. By state statute we can only do three years but there is no evidence that we should refund any money at this time. Mr. Mayor: All right, so are you suggesting that this - Mr. Hasan: Mr. Mayor, let the director speak. Mr. Mayor: I'm asking you - Mr. Hasan: No, let the director speak, Mr. Mayor, let the director speak. You're trying to avoid us having a conversation about something. Let the director speak. Director should speak because also, Mr. Mayor, the part about this in the book you've got on October 26 Commissioner Garrett put this on the agenda. Documentation that I have today shows that Mr. Stayer on the 19ft of October and on the 22"d he had already sent it to the Tax Commissioner's Office to initiate a refund so that's premature to us even authorizing a refund so all this needs to be elaborated about, Mr. Mayor. We're not at that point yet. Mr. Mayor: Here's what the Chairman knows that we've been debating this matter - Mr. Hasan: Mr. Mayor, it doesn't matter, it doesn't matter, don't matter how long we've been debating the issue. Mr. Mayor: I think it matters - Mr. Hasan: It doesn't matter, it doesn't matter - Mr. Mayor: I'm going to ask the commissioner from the 6ft to suspend. Mr. Hasan: Mr. Mayor, I want to hear from the director. That's my ask, that's my first ask. Mr. Mayor: That's fine. Mr. Hasan: To hear from the director. Mr. Mayor: That's fine. All right, I'm going to ask the commissioner from the 6ff to suspend. We have talked about this - Mr. Hasan: Mr. Mayor, Iro, no, I asked to hear, you acknowledged me. I'm asking to hear from the director. That's my ask. Mr. Mayor: And as I just said, I'm going to give you an opportunity to hear from the director. Mr. Hasan: Well, you don't have to try to massage it, Mr. Mayor. Let the director speak. Mr. Mayor: Okay, I'm going to call for the vote then since you won't suspend and yield. I've been very respectful - Mr. Hasan: You have not. You have not. Mr. Mayor: Commissioner, as I've said ['m going to recognize - Mr. Hasan: You have not been respectful. The respectful part is to let the director speak. Let the director speak. That's what I asked for, you acknowledge me. My request is to let the director speak. That's my request. Mr. Mayor: Voting. Mr. Hasan: You acknowledged me. I make a substitute motion. I make a substitute motion Mr. Mayor: As I said I'm going to, I've given you ample opportunity to let me conduct this meeting and you refuse to do that. Mr. Hasan: (inaudible). Mr. Mayor: Okay, well, then suspend. Suspend. Suspend. That's all I asked you to do. Now I'm going to repeat what I was about to say. Director Stayer has asked, been asked to speak. We also asked for thern to provide us with this information. I rernember it vividly. That was the conversation last week and here it is we find ourselves with all of these questions that were supposed to have been answered for us. That was supposed to have been answered for us primarily at the request of the commissioner from the 66. And now we come to this meeting today and we still don't have the answers. There's something fundamentally and structurally wrong with that when we're having this conversation today at your request. Director Stayer. There's something fundamentally wrong, commissioner from the 6ft. We're having this conversation at your request and we still don't have answers. Director Stayer, please proceed. Mr. Stayer: Brooks Stayer, Environmental Services Director. So I think the first question is on the documentation from the customer and so what we researched was that prior to 2014 the hansition to the Elemos system database and the once a week automated collection, they were exonpt and then from 2014 that transition you know that there were hundreds of properties that did not make that migration in data and we had to grant exernptions back to. So we do not have the actual form they requested from 2013 because we only hold onto records according to the county policy for three years. But every indication we have is that they filed the exemption, the exernption was approved and they were not paying taxes on the property and so by all accounts, they did file the proper paperwork and they were exempt and should not have paid taxes. Mr. Mayor: Continue. Commissioner, you have the floor. Would you push your button so we can hear you, sir. Mr. Hasan: I'm sorry. Can you hear me now? I thought it was on. Mr. Mayor: You've been on. Mr. Hasan: What are you recommending in terms of refunding them? Mr. Stayer: We follow the Georgia Tax Code of three years. Mr. Hasan: Okay. Mr. Stayer: We don't officially have that as a policy. What happened was in 2014 we anticipated not having this problan that all the customers who had exemptions would continue to have exemptions but again in that migration of data hundreds of them were lost and so the first year we gave back everybody who asked. The second year we gave everybody who asked but they asked for a second year and the third year they asked for a third year so we capped it at three years and that's my understanding because we've only had seven requests including these two in the last four years so this is not common. Most of the people have been corrected, there are very few elroneous billings left as far as we know so we've done the three year based on Georgia tax code but that's not been approved by the Commission. Mr. Hasan: Okay, but if that's what you just said what you've just said why in October 19 and October the 22"d you asked for three years refund for them and this conversation started October 26. Mr. Stayer: Because that is the policy I inherited that we've been following for seven years. Mr. Hasan: So why wouldn't you acknowledge that to let us, inform us that you had already initiated a refund to them because when you called me the other day you said, what you're pretty much saying is that you only saw one address, it might have been A, that had an exemption. That's the only one you know of. You never mentioned that even though the other two that you've already initiated refunding them three years each. You never said that. Mr. Stayer: I apologizeif I didn't say it. It is in the documentation I provided. Mr. Hasan: Is in the documentation you provided. Mr. Stayer: That's the reason you're hearing about it today is because we informed the customers we would follow our procedure of going back three years and they said they asked for all seven and so they brought it to the Commission. Mr. Hasan: I have one more question, Mr. Mayor, and I'm going to make a substitute motion. Mr. Stayer, do you realize the documentation that you sent us you didn't put the procedure in it and what the procedure says that no prior periods request will be granted meaning that they have to apply again on an annual basis that your department, your current department, sends a list to the Tax Commissioner office of who is to be charged solid waste and neither one of those addresses, both of those addresses was on it, even in'14. A was not, those othertwo was and that's why they were continuouslybeing charged solid waste fees as early as'14. There is no indication from your department that an ask was ever entered and just because they was not charged previous years you had to ask in'13 to start the process in'14. That's not an automatic process. Mr. Mayor, I'm not going to debate this. I think my colleagues are ready to do this instead of them doing something wrong. I'd like to make a motion here. My motion is, substitute motion - Mr. Mayor: Continue. Mr. Hasan: Substitute motion is to give them the three years, if that's what you want to do, but however put a moratorium on exempting anybody else until we can get a policy in that's going to protect the government of how these citizens are going to dispose of their waste. There should be a policy in place, allow the Administrator and allow the attorney to come back and to look at that, a policy in place and bring back a policy but also look at the authority that comes with this particular issue in that department because there's too much authority for the director so that we can make informed decisions moving forward. That's my motion. Mr. Mason: What's the motion? Mr. Hasan: My motion is a substitute motion, Commissioner, and it's not because what we're going to lose is (inaudible) they're going to (inaudible) $2100 and he's not even asking for that. Mr. Mason: There's a lot being said. I was just trying to make sure I was clear. I'll second for the purposes of having a second but I wanted to - Mr. Hasan: Mr. Mayor, let me ask the General Counsel something. Can I make two motions? Mr. Mayor: No. You cannot. You cannot. You can make a substitute motion and if it gets a proper second then we have an opportunity to vote it up or down. Mr. Hasan: Mr. Mason, I'll wait on you then. Go ahead. I'll wait before I make a motion. Mr. Mayor: No, sir. Mr. Hasan: I don't have to make a motion, Mr. Mayor, since you said - Mr. Mayor: No, you just said you make a substitute motion. The commissioner from the 4ft said for the pu{poses of extending the debate he would second it for your purposes. Mr. Hasan: Okay, okay. Mr. Mayor: There is a lot of passion in the room. It's not necessary. We've having a conversation, commissioner from the 6ft, because you've asked for it for four weeks -- Mr. Hasan: Mr. Mayor, because you - Mr. Mayor: -- so now that we're here the commissioner from the 4ft you get recognized. Mr. Mason: Yes, thank you, Mr. Mayor. Just a couple of things. One, for the director, I've heard what you said and I think I understand what you're saying so from your standpoint the 92170 that we're looking at here is really not in question. That is something that could be given. Okay, so and then, Mr. Mayor, from the parliamentarian just to make sure that we're clear because I heard something about a three year deal, are we in any legal jeopardy, are we okay with doing what we're doing if we do this 2100 here? Mr. Brown: No, sir, that would be veering away from policy - Mr. Mason: No? Now, wait a minute. Mr. Brown: No, sir. That would be veering away, that represents seven years. Mr. Mason: So you wouldn't recommend that? Mr. Brown: No, I do not. Mr. Mayor: If I heard the director correctly, what he said is pursuant to policy, pursuant to the loss of paperwork between 2013 and2014 is that he's communicated to the petitioner that they're eligible for three years. I just heard him say that. And they have come forward just to inquire the Commission about seven but he communicated to them that they're only allowed three years. He just said that. He just said that. Mr. Mason: Okay, so we're voting on the three years then? Mr. Mayor: Yes, we're voting on three years. Mr. Mason: Okay. Mr. Garrett: The original motion is for the full seven. Mr. Mayor: I understand that as well. Mr. Garrett: Okay. Mr. Mayor: Let me clarifu to the commissioner from the 4ft. Might I suggest the following? Help the commissioner from the 6ft by friendly inquiring that he amend the substitute to simply say that motion, substitute motion to approve a three year refund, period. Mr. Mason: I would ask the commissioner from the 6ft to put that in the form of a substitute motion. I think that kind of clears it up a little bit based on what we've heard from our parliamentarian as well. We will address the other issues - Mr. Hasan: I will make a substitute motion to refund the three years. Mr. Mason: Second. Mr. Mayor: Thank you. The Chairman of Engineering Services. I'll give you an opportunity to speak. Mr. Garrett: Thank you, Mayor. I believe you also heard the Director from Environmental Services say that it was Augusta's fault that they were charged for this full seven years and I think that is why this is before this Commission today. During the switch over to the new system the previous exemption did not make it into the new system so they've been charged for something they have never, ever received and that's why I brought this to the Commission even though it is outside of the policy that Augusta does not have. They're going by the state policy. There is leeway for the Commission to do the right thing here and to refund all of the money that they have been charged and paid for the last seven years. That is why this is before us. The three years never even had to come before the Commission. The Director could have done that himself. But the fact that the paperwork that was sent out that clearly shows the timeline including the properfy that was in question last week never paid and so that is not even part of this. There's only two properties included in this, the Barnes and the Fulllers, and that's why the first motion should stick. Mr. Mayor: All right, again, let's just do this. The commissioner from the 8ft, the Chairman of Engineering Services, is correct on all points. That is true. The matter that's being brought before us again, the underlying motion was a fulI refund request pursuant to the challenges of the system and all things being said. You've got a substitute motion and General Counsel, again, out of an abundance of caution has suggested that you approve what the substitute motion calls for. But without question the Chairman of Engineering Services is accurate, completely accurate. Mr. Hasan: Not true, Mr. Mayor. Mr. Mayor: Voting. You're voting on the substitute. Mr. McKnight, Mr. Frantom, Mr. Garreff and Mr. Clarke voting No. Motion carries 6-4. Mr. Mayor: Thank you, Madam Clerk. Mr. Garrett: Point of personal privilege, Mayor. Mr. Mayor: State your inquiry. Mr. Garrett: Thank you. So once again we're not going to do the right thing to our constituents and refund the money that is due to thern and this bothers me tremendously. It bothers me that our attomey has spoken to a policy that doesn't exist except at the state level. It's even stated that the policy was never adopted by the Commission. He also did not expound that we had the authority to go outside of said policy. Mr. Mayor: Thank you. The Chair recognizes the General Counsel. Mr. Brown: Yes, commissioner, Mayor, statement by Commissioner Ga:rett is not accurate as to what General Counsel has done or said. What I said was that state law provides three years. This policy, the director is also incorrect but he being new may be a misunderstanding. This Commission gave the authority to Environmental Service Director to establish the policy. Environmental Services Director established a policy of three years max. That has been the policy of Environmental Services for several years. In addition, what state law says any government, city or county govemment, that has a waste collection service has the same powers and authority as the state has in collecting taxes and fees which will include refunds. The power that the state gives to the county is three years max. If you go beyond three years max, you're waiving your sovereign immunity against claims for all your citizens. So the City can waive its sovereign immunity. If you go beyond the three years, you would have set a precedent and you would have no ability to distinguish between any other claimants who could have come before the Commission and requested within three years a claim. Mr. Garrett: So this is the fourth week we have discussed this. Last week you said we could go as far as four years so which week are we supposed to listen to you as being right? Mr. Brown: Yes, I would like to respond. Mr. Mayor: I want you to. Mr. Brown: Yes. Last week I stated that the most because of the matter should not have been voted on last week, it was not attempted to be voted on last week but the commissioner from the 8ft put a motion on the floor when the Commission prior instructions was simply for Environmental Services and the Law Department to go back and find out what was the policy or was there a policy - Mr. Garrett: No, the direction was to find the documentation referring to these two properties. Mr. Brown: And the other part was to see if there actually was an application for exemption. That was what was supposed to be brought back last week. The documentation did not come forth from Environmental Services. Along with the help of the Clerk, I did find the policies that were adopted and that were published by Environmental Services, it was in your agenda book last week. It's in your agenda book today. So that was brought back. At the time when the motion was made for $2100 which represented seven years, it was my obligation at that point to alert the Commission there's a statute of limitation and I said at the time based upon the research we had it certainly does not exceed four years. This week Environmental Services Director and their department did research to show what their practice had been and they brought forth in the memorandum yesterday telling you when the person applied, what they believed had happened, how the mistake occurred, etc. so that was the facts. At that point it became clear since Environmental Services which the Commission had authorized to establish a policy they had previously decided before this director that the maximum would be three years. Mr. Garrett: Attorney, if you had paid seven years - Mr. Mayor: Hold on, hold on. Commissioner, suspend. Mr. Brown: The only authority that the City has in terms of sovereign immunity is given by the state. The City has no authority to waive its sovereign immunity but the state has allowed a waiver of sovereign immunity against the City for claims regarding refunds for fees up to three years so you need a legal basis, you need a legal basis to go beyond those three years. Mr. Garrett: Is not the legal basis the paperwork? Mr. Mayor: All right, Commissioner, suspend, suspend. We've had a motion, we've had a vote to support what current policy is. What General Counsel has done and I'm fully aware of, all of us are aware of it, we've been debating this maffer again for four weeks. There have been saliant points raised by the commissioner from the 8ff, the commissioner from the 6ft, both who serve on Engineering Services as Chair and Vice Chair. And yet we're still having a conversation that you all could have had the answers to. The commissioner from the 6ft just indicated he's had separate conversations, this matter is done, it's over with, we voted on it. Madam Clerk, there's another matter, the Mayor Pro Tem. The Chair recognizes the Mayor Pro Tem. Mr. B. Williams: Yes, sir. I'd like to place on the agenda a Resolution for the death of Reverend Hatney. Ms. Bonner, you have that? Mr. Mayor: Without objection. The Clerk: Okay, so it is to be added without objection. Mr. Mayor: Without objection. (Voice in background) Mr. Mayor: No, ma'am. This matter, I want to hear from you but there's a lot of passion. You've been granted, ma'am, ma'am, I appreciate it. Thank you. The Clerk: Therefore be it resolved with a sincere (inaudible). The resolution of condolences for the Rev. Dr. Johnny R. Hatney. Therefore be it resolved that it is with our sincere care and concern that we the Augusta, Georgia Commission send these humble words expressing our heartfelt sympathy. May you find comfort in knowing that others care and share your loss. It be further resolved that a copy of this resolution be forwarded to the family and friends of Rev. Dr. Johnny R. Hatney this 9ft day of November in the year of our Lord202l. Mr. Mayor: Mayor Pro Tem. t0 Mr. B. Williams: So move. Mr. Hasan: Second. Mr. Mayor: Okay. Voting. Motion carries 10-0. Mr. Mayor: Thank you, Madam Clerk. I'm going to say this. You know we live in a community, we live in a world that becomes increasingly more and more polarized. Matters like what we have been debating for four weeks now all they take is a simple phone call, a series of conversations with the appropriate principals to one, first get understanding. I'm rerninded in scripture where we're reminded that wisdom is the chief thing but get understanding. Get understanding. And all to often we find ourselves at a place where we're fixated on having our voice and our position heard without getting understanding. It then tums into passionate debates like we have today much of which is relegated to the lack of understanding about what is and what isn't right. When we end up voting on matters and having discussion about it, it turns into a colorful conversation. The media is going to say when you had six black votes for it and four white votes against it, it's time out. We're much better than that. If all we do is take a moment againto have the conversation. I'm not interested in filibustering to hold a position but what I am interested in is tamping down on the back and forth, back and forth particularly when we've had this discussion and when there's a lack of understanding. Hit the pause button just long enough to just understand. How do we get here, how do we resolve it and how do we have long-term solutions that make our city better and make our community better so that we're not hovering around this notion of fighting amongst ourselves. It's just not necessary. So at the end of the day wisdom is the chief thing but in all of our getting, get an understanding. Proverbs 4 and 7 . Letthe day be a getting an understanding of what we're trying to get done, how best to get it done and then leverage the people resources that we have to do it. We'll retire to the room 291. The Clerk: We need to take a vote, sir. Mr. Mayor: Okay, all right. Attorney Brown, I'm going to come back to you. 1. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. Brown: We request a motion, Mayor and Commissioners, to go into executive session for the discussion, possible discussion of personnel, real estate and pending or potential litigation. Mr. Hasan: So move. Mr. D. Williams: Second. 11. Mr. Mayor: Voting. Motion carries 10-0. IEXECUTTVE SESSTON] Mr. Mayor: We'll reconvene and call this meeting back to order. The Chair recognizes Attomey Brown. 2. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Mr. Brown: Mayor and Commissioners, we request a motion to execute the closed meeting affidavit. Mr. Frantom: So moved. Mr. Hasan: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Mayor: The Chair recognizes Afforney Brown for the reading of a motion. Mr. Brown: Our first motion, Mayor Davis, would be a motion to approve additional, purchasing of additional software in an amount up to $691000. Mr. Frantom: So moved. Mr. Hasan: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Mayor: The Chair recognizes Attorney Brown for the reading of a motion. Mr. Brown: Motion to approve a settlement and a payment in the amount of $28,173.83 to Janet Rockefeller in sefflement of an automobile collision property claim which occurred on September 2712021. Mr. Frantom: So move. Mr. Hasan: Second. L2 Mr. Mayor: The Chair recognizes the commissioner from the 6ft. State your inquiry. Mr. Hasan: I wanted to ask the attorney should that be in the name of the institution or the individual? Mr. Brown: Let me modify the motion to say that the $281173 will be paid in settlement of a claim with Janet Rockefeller to the appropriate parties in connection with the damaged automobile. Mr. Mayor: Okay. Voting. Motion carries 10-0. Mr. Mayor: The Chair recognizes Attorney Brown for the reading of a motion. Mr. Brown: A motion to approve the acceptance of the resignation of Robert Sherman as Planning Director effective end of day December 31, 2020 (sic) and to approve Mr. Mayorz 2021. Mr. Brownz 2021 and to approve a severance payment of three months salary continuation pursuant to the Augusta SES policy subject to Mr. Sherman entering into a severance and settlement agreement with Augusta as prepared by the Augusta Law Department. Ms. McKnight: So move. Mr. Hasan: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Brown: There are no further motions. Mr. Mayor: Thank you. Madam Clerk, I believe that that concludes our special called meeting. The Clerk: Yes, sir. Mr. Mayor: Thank you. 13 IMEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certifu that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on Novernber 9,2021. Clerk of Commission 74 Commission Meeting Agenda 11/16/2021 2:00 PM District 6 appointment Department:Augusta Commission Department:Augusta Commission Caption:Motion to approve the appointment of Mr. Jeffery Kelly to the Small Business Citizens Advisory Committee representing District 6. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/16/2021 2:00 PM Z-21-80 Department:Planning and Development Department:Planning and Development Caption: Z-21-80 – No Recommendation. A request from the Augusta Georgia Planning Commission to take no action on a petition by Ivey Development, LLC, on behalf of Clyde Ray – requesting a Rezoning from Zone R-1 (One-family Residential) and Zone R-1B (One-family Residential) to Zone R-3B (Multiple- family Residential) affecting properties containing approximately 18.86 acres located at 413, 415, 419, 421, 425, 427, 429 and 433 Pleasant Home Road. Tax Map 016-0-048- 03-0; 016-0-048-02-0; 016-0-047-00-0; 016-0-046-00-0; 016-0- 045-00-0; 016-0-045-01-0; 016-0-045-02-0 and 016-0-044-00-0. DISTRICT 7 Background:Motion before the Planning Commission “to approve with conditions” failed 4 to 6; no additional motion was made. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Clerk of Commission Cover Memo Commission Meeting Agenda 11/16/2021 2:00 PM Consider Probation, Suspension, or Revocation of Business Tax Certificate for Azalea Sureste Partners, d/b/a: Azalea Park Apartments Department:Planning & Development Department:Planning & Development Caption:Receive update as requested by the Commission on November 2, 2021 from the Planning & Development Department regarding approved probation until December 31, 2021, for Sureste Partners, d/b/a: Azalea Park Apartments, 1814 Fayetteville Drive, for violating the Occupation Tax Ordinance. Background:In its meeting held on September 7, 2021 the Planning & Development Department was directed by the Commission to give an update on November 2, 2021, if the complex was not in total compliance”…. Commission Agenda Item # 20, September 7, 2021: considered probation, suspension or revocation of the Business Tax Certificate for Sureste Partners, d/b/a: Azalea Park Apartments, 1814 Fayetteville Drive, for violating the Occupation Tax Ordinance. The Occupation Tax Code requires that a business comply with any federal or state law, or local ordinance that regulates such business, and failure to do so may be cause for the Augusta Commission to suspend, deny, or revoke the business tax certificate. FINANCE AND TAXATION : §2-1-38. Right to Deny, Suspend, or Revoke a Business Tax Certificate. (a). A Business Tax Certificate under this Chapter may be denied, suspended, or revoked if one or more of the following exists: (3). The applicant or holder of the certificate intends to violate or has violated any federal or state law, or local ordinance or any ordinance or resolution regulating such business or intends to violate any regulation made pursuant to authority granted for the purpose of regulating such business. Analysis:The owner of Azalea Park Apartments, Sureste Partners, has continued to neglect property maintenance responsibilities as required by Augusta under the International Property Maintenance Code (IPMC). The Code Enforcement Division has opened 154 cases since October 2018 regarding burned buildings, inadequate maintenance of buildings to include Cover Memo plumbing, electrical and mechanical systems. In addition, common areas within buildings are unkempt and extremely unsanitary. Currently, there are twenty-two (22) open code enforcement cases in which three (3) buildings have been condemned (two buildings have burned and one flooded). Remediation efforts to restore to code by rehabilitation or demolition have stalled. In an attempt to gain compliance, court citations were issued to the previous property manager. A meeting was convened in 2020 and 2021 with the owner and staff to obtain a long-term plan for addressing current issues, reoccurring issues, and plans for maintaining the facility. Although some issues have been addressed, the owner continues to neglect his responsibility to maintain the property in a safe and sanitary condition. Financial Impact:N/A Alternatives:N/A Recommendation:Recommend placing the Business License on probation beginning September 7, 2021, through October 31, 2021, and placing this agenda item on the November 2, 2021, Commission agenda for a status update…. On November 1, 2021, the property will be inspected for code compliance. The results of the inspection will be presented at the regular scheduled meeting of the Commission on November 2. If all code violations have not been corrected, the recommendation will be to revoke the Business License and at which time no new tenants can move into the property. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo 1814 1814 1814 1814 1814 1814 1814 1814 1814 1814 1814 1814 1814 Fayetteville Dr (All) 1814 Violation Description CEIPMH20210002138 CEIPMH20210002305 CEIPMH20210001995 CEIP20200001957 CEIPMH20210002928 CEIP20210003064 CEIPMH20210002571 CEIP20210000671 CEIP20210001453 CEIPMH20210001367 CEIPMH20210001027 CEIP20210003190 Fence in disrepair Broken waste line behind building, trash and debris Leak in bedroom ceiling, water damaged ceiling, missing light fixture and exposed wires in living room Leak under kitchen sink, ceiling damage, window must open and lock when closed, repair cabinet, common areas Plumbing back up, exposed wires, broken thermostat, missing fixtures in kitchen, holes, smoke detectors, stove element broken Bed bugs Fire damaged vacant building Broken kitchen cabinets, holes and missing drywall, exposed wires, bathroom sink not draining and faucet not properly mounted. Holes in Ceiling and wall Potholes Broken waste line draining into waterway, common areas cleaning and holes Water leak in Living room, ceiling damage from water leak Pest control, repair exhaust fan in bathroom, leak in bathroom, ceiling damage in bath and hall Broken Window (one of eighteen on property) Fayetteville Dr Apt Y3 Fayetteville Dr U Bldg Fayetteville Dr T Bldg Fayetteville Dr Y Bldg Azalea Park Apartments Open Violation list 1814 Fayetteville Drive Augusta GA Address Case # Fayetteville Dr Apt Q3 Fayetteville Dr (All) Fayetteville Dr Apt J7 Fayetteville Dr Apt O7 CEIP20210001028 CEIPMH20210001351 Fayetteville Dr Apt B1 Fayetteville Dr Apt B2 Fayetteville Dr Apt B4 Fayetteville Dr Apt I5 Fayetteville Dr Apt J3 1814 1814 1814 1814 1814 1814 1814 1814 1814 Fayetteville Dr (All) CEIPMH20210002902 CEIP20210001437 CEIPMH20190002904 CEIP20210003253 Fayetteville Dr Apt Z3 Flooded unit prior to condemnation of building Rats on property CEIP20200001031 CEIP20210003245 CEIPMH20210003243 CEIPMH20210003137 CEIPMH20210003026 HVAC, broken dishwasher, no electricity in bathroom or bedroom, water leak, holes and missing drywall, broken kitchen cabinets, water damaged closet door, missing tiles and carpet. Leak in water heater, water damaged floors and walls, HVAC, kitchen faucet, roach infested, water damaged closet door, kitchen cabinets, broken toilet lid Water and electrical damaged vacant building Missing and damaged roof shingles Leak in living room, ceiling damage No letter…report of leaks, no contact madeFayetteville Dr Apt C2 Fire damaged vacant building Fayetteville Dr Apt F3 Fayetteville Dr Apt K4 Fayetteville Dr Z Bldg Fayetteville Dr A Bldg Fayetteville Dr N Bldg Fayetteville Dr Apt B1 Leak in bedroom ceiling, water damaged ceiling, missing light fixture and exposed wires in living Leak under kitchen sink, ceiling damage, window must open and lock when closed, repair cabinet, Plumbing back up, exposed wires, broken thermostat, missing fixtures in kitchen, holes, smoke Broken kitchen cabinets, holes and missing drywall, exposed wires, bathroom sink not draining and Pest control, repair exhaust fan in bathroom, leak in bathroom, ceiling damage in bath and hall HVAC, broken dishwasher, no electricity in bathroom or bedroom, water leak, holes and missing Leak in water heater, water damaged floors and walls, HVAC, kitchen faucet, roach infested, water Commission Meeting Agenda 11/16/2021 2:00 PM Administration Contract (Regional Commission) Department:Administrator's Office Department:Administrator's Office Caption:Motion to approve the Administration Contract between Augusta and the CENTRAL SAVANNAH RIVER AREA REGIONAL COMMISSION and authorize the Mayor to execute. (Requested by Administrator Odie Donald, Jr.) Background:On August 31, 2021 the Augusta Commission authorized Augusta to serve as lead applicant as required by the Georgia Department of Community Affairs in pursuit of state administered CDBG-CV funding. Via technical assistance recently provided by DCA, proposed grant recipients are encouraged to contract with Regional Commissions for grant administration fully funded by the grant. As authorized on August 31, 2021, Augusta’s partners (CSRA RC, AEDA, and Golden Harvest) will collectively partner to deliver the grant project to benefit Golden Harvest, with Augusta, GA serving as the lead. Analysis: Financial Impact: Alternatives: Recommendation:To approve the Administration Contract between Augusta and the CENTRAL SAVANNAH RIVER AREA REGIONAL COMMISSION and authorize the Mayor to execute. Funds are Available in the Following Accounts: Cover Memo REVIEWED AND APPROVED BY: Cover Memo Contractual Agreement Page 1 of 8 CDBG GRANT # Prepared: 08/20/2021 CONTRACTUAL AGREEMENT Between THE CENTRAL SAVANNAH RIVER AREA REGIONAL COMMISSION (hereafter referred to as “RC”) and AUGUSTA-RICHMOND COUNTY (hereafter referred to as “CONTRACTOR”) PROJECT NAME For Official Use Only: Effective Date: Expiration Date: Upon the issuance of a Conditional Closeout by the Georgia Department of Community Affairs. Contract Number: WITNESSETH THAT: WHEREAS, the CONTRACTOR has applied for and received grant of funds from the United States of America providing for financial aid to the CONTRACTOR under Title I of the Housing and Community Development Act of 1974, Public Law 97-35 as amended to date; and WHEREAS, the Georgia Department of Community Affairs has awarded the CONTRACTOR the above- mentioned grant funds under the Georgia Community Development Block Grant (CDBG) Program for purposes of public facilities and housing rehabilitation; and WHEREAS, the CONTRACTOR desires to engage the RC to render certain services related to the administration of the above described CDBG project; and WHEREAS, the CONTRACTOR desires to enter into an agreement with the RC as hereinafter provided to assure the effective management of the project; SECTION 1 – SCOPE OF SERVICES The RC as grant administrator for the CONTRACTOR’s CDBG grant award will comply with and adhere to the applicable CDBG Applicants’ and Recipients’ manuals rules and regulations as set forth and referenced in the manuals (as updated) to implement the grant. The RC will also comply with and adhere to other directives issued by the Georgia Department of Community Affairs pertaining to the CONTRACTOR’s grant award. 1. The RC certifies that it has registered and does participate in the E-Verify program. 2. The RC, as grant administrator, will comply with and adhere to O.C.G.A. §50-36-1(e) which states that an agency or political subdivision providing or administering a public benefit shall require every applicant for such benefit to execute a signed and sworn affidavit verifying the applicant’s lawful presence in the United States. Contractual Agreement Page 2 of 8 CDBG GRANT # Prepared: 08/20/2021 3. The RC shall advise and assist the CONTRACTOR with the following program functions in order to assure full compliance with the Community Development Block Grant Program and Regulations: · Program Management · Citizen Participation · Environmental Review · Labor Standards · Equal Opportunity, Fair Housing Standards, and Section 3 Compliance · Compliance with GA Local Government Public Works Construction Requirements · Quarterly Reporting Requirements · Financial Management · Close-out Requirements · Monitoring Liaison with DCA · Language Access Plan 4. Report regularly to the CONTRACTOR on the current status of the grant program both in terms of funding and activity and make such recommendations as are deemed necessary to the continuous effective operation of the program. 5. Prepare required reports and assist in monitoring inspections, audits, and liaison with the Department of Community Affairs and such other agencies, entities and persons whose involvement might be necessary for proper function of the program. SECTION 2 – MILESTONES AND PROJECT SCHEDULE Activity Initiation Completion CDBG Funding Award N/A 30 days from Award Start-Up Meeting with DCA N/A 30 days from Award Post Award Public Hearing N/A 60 days from Award Language Access Plan N/A 60 days from Award Special Conditions 60 days from Award Complete Architectural Design, & Specification December 2021 May 2022 Design Approval May 2022 June 2022 Bid Advertising & Opening of Bids June 2022 August 2022 Award of Contract August 2022 September 2022 Pre-Construction Conference/Issue Notice to Proceed September 2022 September 2022 Construction September 2022 October 2023 Punch List October 2023 November 2023 Grant Closeout November 2023 December 2023 SECTION 3 - COMPENSATION In consideration of the services rendered by the RC under the provisions of this contract, the CONTRACTOR shall compensate the RC with a fee of $120,000.00. Such fee will cover the RC’s costs associated with the fulfillment of the obligations of this contract. No legal, architectural, or engineering services shall be a part of this Contract. As a condition of this contract for administration costs incurred by grant recipient and subrecipients; · Augusta-Richmond County will submit invoices to the RC for a maximum of $20,000 for reimbursement · Augusta Economic Development Authority will submit invoices to the RC for a maximum of $20,000 for reimbursement · Golden Harvest Food Bank will submit invoices to the RC for a maximum of $20,000 for reimbursement Contractual Agreement Page 3 of 8 CDBG GRANT # Prepared: 08/20/2021 Compensation shall be made by the CONTRACTOR for services rendered by the RC within thirty (30) days after a statement shall have been received by the CONTRACTOR from the RC requesting such compensation. SECTION 4 - TERMINATION FOR CAUSE If, through any cause, the RC shall fail to fulfill in a timely and proper manner its obligation under this agreement, or if the RC shall violate any of the covenants, agreements, or stipulations of this agreement, the CONTRACTOR shall have the right to terminate this agreement by giving written notice to the RC of such termination and specifying the effective date thereof, at any time, at least thirty (30) days prior to the effective date of such termination. In that event, all finished or unfinished documents, data, or other materials as described in Section 1 - Scope of Work, shall become the property of the CONTRACTOR. The RC shall be entitled to receive just and equitable compensation for any satisfactory work completed and any outstanding obligations on such documents (calculated by adding the RC’s staff time, fringe benefits and indirect costs up to the end of the contract). Also, the CONTRACTOR shall be entitled to receive a pro-rated refund of payment for any work not completed at time of termination if such overpayment has been made. SECTION 5 - TERMINATION FOR THE CONVENIENCE OF THE CONTRACTOR AND/OR RC If through any cause, either party shall fail to fulfill in a timely and proper manner its obligations under this agreement, or if the either party shall violate any of the covenants, agreements, or stipulations of this agreement, either party shall have the right to terminate this agreement by giving written notice to said party such termination and specifying the effective date thereof, at any time, at least (30) days prior to the effective date of such termination. In that event, all finished or unfinished documents, data, or other materials as described in Section 1 – Scope of Work, shall become the property of the CONTRACTOR. The RC shall be entitled to receive just and equitable compensation for any satisfactory work completed and any outstanding obligations on such documents (calculated by adding the RC’s staff time, fringe benefits and indirect costs up to the end of the contract). Also, the CONTRACTOR shall be entitled to receive a pro-rated refund of payment for any work not completed at time of termination. SECTION 6 -- PROVISIONS FOR REMEDIES FOR BREACH OF CONTRACT Any violation or breach of contract terms shall cease this agreement and the RC shall be entitled to receive just and equitable compensation for any services satisfactorily performed and work completed. SECTION 7- COMPLIANCE WITH LAWS, RULES, AND REGULATIONS The RC, its officers, agents, employees, and subcontractors, in the performance of this Agreement shall comply with all applicable statutes and laws of the United States and the State of Georgia, and the applicable rules and regulations of the agencies of the United States and the State of Georgia. The RC and the CONTRACTOR will adhere to all requirements referenced in the Georgia Department of Community Affairs 2021 Applicants’ and 2021 Recipients’ manuals as well as to other directives issued by Georgia DCA. SECTION 8 - SPECIAL PROVISIONS & EXHIBITS This contract is subject to the following special provisions and exhibits are attached to and made part of Contractual Agreement Page 4 of 8 CDBG GRANT # Prepared: 08/20/2021 this contract: 1) Section 3 Clause of the Urban Development Act of 1968 2) EEO Clause 3) Drug and Smoke-Free Workplace Free 4) Georgia Security and Immigration Compliance Act (GSICA) SECTION 9 - ACCEPTANCE OF CONTRACT AND TERMS This Agreement shall become effective with the signatures of the authorized parties and shall remain in effect until the Department of Community Affairs issues a conditional closeout for the grant. Any revisions to the deadline date for the completion of the work shall be mutually agreed upon in writing by both parties. This Agreement, entered into by and between the parties whose signatures appear below, representing their respective organizations, this___________ day of _________________, ___________. CSRA Regional Commission 3626 Walton Way Ext., Suite 300 Augusta, GA 30909 706-210-2000 _____________________________ ______________________________ Hardie Davis, Jr. Mayor ______________________________ ______________________________ Date Date ______________________________ ______________________________ Witness Witness Name: __________________________ Name: __________________________ Title: __________________________ Title: __________________________ Andy Crosson Executive Director Contractual Agreement Page 5 of 8 CDBG GRANT # Prepared: 08/20/2021 SECTION 3: CLAUSE OF THE URBAN DEVELOPMENT ACT OF 1968 1. The work to be performed under this contract is on a project assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 required that to the greatest extent feasible opportunities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project. 2. The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR Part 135, and all applicable rules and orders of the Department issued there under prior to the executive of this contract. The parties to this contract certify and agree that they are under no contractual or other disability that would prevent them from complying with these requirements. 3. The contractor will send to each labor organization or representative of workers with which the has a collective-bargain agreement or other contract or understanding, if any, a notice advising the said labor organization or workers' representative of his commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. 4. The contractor will include this Section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant for or recipient of Federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the Secretary of Housing and Urban Development, 24 CFR Part 135. The contractor will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135 and will not let any subcontract unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. 5. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part 135, and all applicable rules and orders of the Department issued there under prior to the execution of the contract, shall be a condition of the Federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors, and assigns. Failure to fulfill these requirements shall subject the applicant or recipient, its contractors and subcontractors, its successors, and assigns to those sanctions specified by the grant or loan agreement or contract through which Federal assistance is provided, and to such sanctions as are specified by 24 CFR Part 135. EEO CLAUSE During the performance of this contract, the RC agrees as follows: 1. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and the employees are treated during employment without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to Contractual Agreement Page 6 of 8 CDBG GRANT # Prepared: 08/20/2021 employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. 3. The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representative of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations and relevant orders of the Secretary of Labor. 5. The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders. 6. In the event of the Contractor's noncompliance with the non-discrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, however, that in the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States. DRUG AND SMOKE-FREE WORKPLACE The RC hereby certifies that it will not engage in the unlawful manufacture, sale, distribution, possession, or use of a controlled substance or marijuana during the performance of this Agreement. The RC may be suspended, terminated, or debarred if it is determined that: 1. The RC has made false certification herein above; or 2. The RC has violated such certification by failure to carry out the requirements of Official Code of Georgia 50-24-3. Contractual Agreement Page 7 of 8 CDBG GRANT # Prepared: 08/20/2021 Georgia Department of Community Affairs GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT: E-VERIFY AND SAVE PROGRAM OVERVIEW I. Federal Work Authorization Program Registration As of July 1,2007, the Georgia Security and Immigration Compliance Act (GSICA) requires counties and other public employers, along with contractors and subcontractors doing business with public agencies, to register and participate in a federal work authorization program to verify work eligibility of all new employees. [OCGA § 13-10-91 (a)] Registration/Access. According to regulations of the Georgia Department of Labor, the applicable federal work authorization program is the "E-Verify Program" operated by the U.S. Citizenship and Immigration Services Bureau (USCIS) and the Department of Homeland Security (DHS). An employer's participation in E-Verify is currently free to employers. Users can access the web-based program at https://e- verify.uscis.gov/enroll/StartPage.aspx?JS=YES. To participate, an employer must register online and accept the electronic Memorandum of Understanding (MOU). If you need assistance in completing the registration process or need additional information relating to E-Verify, call the USCIS Verification Office toll free at 1-888-464-4218. [Georgia Department a/Labor Rules, §§ 300-10-1-.01 and.02} Certification of Registration and Participation. Each county and other public employer must certify that it has registered and in participating in the E-Verify Program. For counties, certification is accomplished by transmitting a copy of all documents required for registration and participation including the required Memorandum of Understanding and the E-Verify Program ID number to the chairman/CEO/mayor of the county or consolidated government. [Georgia Department a/Labor Rules, § 300-10-1-. 04} Monitoring New Employee Work Eligibility. Each county and other pubic employer must designate an individual to monitor compliance with the employee eligibility verification requirements of the new law and maintain necessary records. [Georgia Department a/Labor Rules, § 300-10-1-.05} II. Agreements between Public Employers and Contractors/Subcontractors The GSICA also phases in a requirement that bars counties and other public employers from entering into agreements with contractors/subcontractors for the "physical performance of services" unless the contractor/subcontractor registers and participates in a federal work authorization program to verify work eligibility. Under GSICA, a subcontractor is defined to include subcontractors, contract employees, staffing agencies, or contractors. [OCGA § 13-10-91 (b) (1) and (2) and Georgia Department a/Labor Rules, § 300-10-1-.02] Phase-In Schedule. The contracting requirements of the GSICA are to be implemented as follows: (a) Beginning July 1, 2007, public employers, contractors and subcontractors with 500 or more employees. (b) Beginning July I, 2008, public employers, contractors and subcontractors with 100 or more employees. (c) Beginning July 1, 2009, all public employers, contractors and subcontractors. [OCGA § 13-10-91 (b) (3) and Georgia Department a/Labor Rules, § 300-10-1- .02] Evidence of Contractor/Subcontractor Compliance. Each agreement between a public employer and a contractor/ subcontractor for the physical performance of services will have to include a provision that compliance with OCGA § 13- I0-91 is a condition of the contract. In addition, each contact must include a requirement that the contactor/subcontractor execute an affidavit verifying compliance with OCGA § 13- I091. The affidavit must be in a form consistent with the sample affidavits included in the Georgia Department of Labor Rules. [Georgia Department a/Labor Rules, §§ 300-10-1-.03 and .07] Contractual Agreement Page 8 of 8 CDBG GRANT # Prepared: 08/20/2021 Public Transportation Contracts. The Georgia Department of Labor Rules applies generally to contracts between a public employer and a contractor/subcontractor. Exception: Rules and forms related to agreements relating to "public transportation" are to be promulgated by GDOT. [OCGA § 13-10-91 (d)] III. Access to Federal, State and Local Benefits Counties and other public agencies must verify that a person who applies for federal, state or local benefits (as defined in 8 U.S.C. Sections 161 I and 1621) is lawfully within the United States by requiring the applicant to sign an affidavit specifying that he or she is a citizen, legal permanent resident, or a qualified alien or nonimmigrant. [OCGA § 50-36-1] Verification. For aliens seeking benefits that claim to be lawfully present in the U.S., eligibility for benefits must be determined through the Systematic Alien Verification of Entitlement (SAVE) program operated by the U.S. Citizenship and Immigration Services (USCIS) and Department of Homeland Security (DHS). To join the SAVE Program and acquire access to the VIS-CPS (Verification Information System (VIS), Customer Processing System (CPS) to perform immigration status verification, an agency must first establish a Memorandum of Understanding (MOU) with the SAVE Program, and then establish a purchase order with the SAVE Program contractor to pay for VIS-CPS transaction fees. Access to SAVE is subject to USCIS resource limitations or other legal or policy criteria. To request participation in SAVE and to begin the MOU process, please access the following website to register: https://www.vis- dhs.com/agency registration. For more information on the SAVE Program, please call 1-888-464-4218. Public Benefits Defined. Generally, public benefits are defined to include any grant, contract, loan, professional license, or commercial license provided by federal, state or local government; and, any retirement, welfare, health, disability, public or assisted housing, postsecondary education, food assistance, unemployment assistance or similar benefit. [8 U.S.C. Sections 1611 and 1621] Benefits Excluded. Generally, the verification requirements do not apply when the following public benefits are applied for: (1) Treatment of emergency medical conditions; (2) Short term, non-cash emergency disaster relief; (3) Immunizations; (4) Certain in-kind programs or services (such as soup kitchens and crisis counseling) delivered by public and nonprofit agencies that are necessary for the protection of life or safety when approved by the U.S. Attorney General; (5) Prenatal care; (6) Postsecondary education under specified circumstances; (7) Certain community development assistance or financial assistance programs administered by HUD; and (8) Other Federal programs including certain social security and Medicare benefits under specified conditions. [OCGA § 50-36-1 (c) and 8 U.S.C. Sections 1611 and 1621] Note that it is unlawful for a county or other public agency to provide any federal, state or local benefit in violation of OCGA § 50-36-1. An annual report is to be prepared regarding the requirements of the new law. Regarding the details of the verification requirements, benefits covered, and exclusions please see the Federal statutes cited above. Substantial Amendment to the 2018–2022 Georgia Consolidated Plan and Program Year 2019 Annual Action Plan to include CARES Act Funding for CDBG, ESG, and HOPWA (FINAL as of June 30, 2020) Summary: The State of Georgia’s 2018-2022 Consolidated Plan details the funding strategy for the Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA). The Annual Action Plan (AAP) details each year within the Georgia Consolidated Plan and outlines the implementation of annual funding, which is developed through public input, analyses, and planning. In 2019, the State of Georgia submitted the PY2019 AAP to the U.S. Department of Housing and Urban Development (HUD). Additionally, the State of Georgia’s Citizen Participation Plan (CPP) describes the efforts that the State will take to encourage its residents to participate in developing these plans. The plan also includes the public process when a substantial amendment to the Annual Plan is proposed. Amendments to the approved Consolidated Plan are required whenever a jurisdiction makes one or more of the following decisions: (1) Make a change in its allocation priorities or a change in the method of distribution of funds; (2) Carry out an activity, using funds from any program covered by the Consolidated Plan (including program income), not previously described in the action plan; or (3) Change the purpose, scope, location, or beneficiaries of an activity. This Substantial Amendment addresses the appropriation of $82,850,607 through the first three tranches of CARES CDBG-CV and possible additional funding through the third trances for the State through the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136 to allow funding for activities to prevent, prepare for, or respond to the Coronavirus. Specifically, Georgia’s amendment will: • Add the supplemental awards and program activities for CDBG-CV provided by the CARES Act to the PY2019 AAP; and • Modify the CDBG Method of Distribution for the CDBG-CV program. Citizen Participation Plan Process: Due to COVID-19, HUD has issued guidance that waives the Citizen Participation Plan requirements provided that: (1) no fewer than five days are provided for public comment and (2) reasonable notice and the opportunity to comment is provided. The public comment period began on December 10, 2020 with the posting on the Georgia Department of Community Affairs website and distribution by e-mail to program stakeholders to inform the public of the proposed Substantial Amendment and inviting comments through December 17, 2020. Citizens may review the Substantial Amendment and the Citizen Participation Plan at www.dca.ga.gov or may request a hard copy, if needed. All comments received during the public comment period will be incorporated into the final Substantial Amendment submitted to HUD. Changes to the 2019 Annual Action Plan: HUD has awarded supplemental funding through the CARES Act that requires programming within one program year. The State of Georgia has selected the Program Year 2019 Annual Action Plan to expedite the receipt of CARES Act funds and the implementation of the programs. The State of Georgia has received supplemental funding through the CARES Act for the following programs: Community Development Block Grant Coronavirus (CDBG-CV), Emergency Solutions Grant Coronavirus (ESG-CV), and Housing Opportunities for Persons with Aids Coronavirus (HOPWA-CV). HUD has notified the State that additional funds may be provided for each category depending on a formula determined by HUD pertaining to state COVID-19 related metrics. The additional programming and substantial funding increase from the CARES Act depicted in the chart below require a substantial amendment and public notice as described in the Citizen Participation Plan. Modifications for Program Year 2019 Proposed Activity Ending Date Existing Budget New Budget Increase Funding/Programing CDBG-CV Round 1 12/31/2026 New Funding/NA $ 24,960,281 Public infrastructure – Broadband $ 23,213,061 Administration & Technical Assistance $ 1,747,220 CDBG-CV Round 2 12/31/2026 New Funding/NA $ 35,499,505 Emergency Rental Assistance $ 26,227,601 Public infrastructure – Broadband $ 6,786,939 Administration & Technical Assistance $ 2,484,965 CDBG-CV Round 3 12/31/2026 New Funding/NA $ 22,390,821 Emergency Rental Assistance $ 8,772,399 Planning $ 2,051,065 Public Facilities – to support response to COVID-19 $ 10,000,000 Administration & Technical Assistance $ 1,567,357 Total CDBG-CV CARES Act funding (Rounds 1,2 and 3) $ 82,850,607 Proposed activity changes by Program: The Georgia Department of Community Affairs, Community Finance Division, as the designated administrator of the State of Georgia’s State CDBG and CDBG-CV programs amends the program activity to use the CARES Act funding to fund public assistance activities which includes payments to assist with short-term emergency rental assistance, public infrastructure which includes broadband infrastructure and other public facilities which may include capital expenses for food banks and/or vaccine storage/refrigeration. CDBG-CV Round 1 – Broadband o DCA will develop a geographically targeted program to construct and/or expand broadband in unserved and/or underserved areas of the State’s non-entitlement program participants. o The geographic targeting is intended to address the pressing need in rural Georgia where broadband is inadequate to serve the needs of LMI communities. Rural healthcare and access to broadband for schools and businesses creating and/or retaining jobs are just three basic needs being experienced. o The ability for students to complete schoolwork remotely, adults having the ability to telework, and the need for telehealth options for Georgians, primarily in rural Georgia, became immediately evident as an issue that existed as a result of COVID-19. Months after the pandemic began, these factors remain as lives and livelihoods continue to be negatively impacted by COVID-19. Therefore, Georgia has identified the provision of broadband as necessary to “prevent, prepare for, and respond to COVID-19.” o Targeted areas will be determined using recently developed maps for the state’s new Broadband initiative. We will be able to overlay unserved areas and LMI areas to determine the areas of highest need to prevent, prepare and respond to areas being adversely affected by COVID-19. o Georgia’s CDBG-CV strategy for identifying targeted areas to encourage broadband development will utilize all available sources of information, but will rely primarily on data used in the development of the Georgia Broadband Development Initiative. o Local governments in these targeted areas will be eligible to apply for Round 1 CDBG-CV funds. CDBG-CV – Round 2 o Additional funding for Broadband with the targeted geography to be expanded to include as eligible applicants Entitlement program grantees in addition to those included in the State’s CDBG program who otherwise are in the targeted areas. o Add additional funding to the Department’s ESG CARES Act funding to supplement the great need for rental assistance following the lifting of eviction moratoria set to expire. The State of Georgia plans to amend the current Method of Distribution to directly fund units of local government. CDBG-CV Round 3 o Additional funding for Emergency Rental Assistance for targeted use statewide. o Planning to ensure the state is prepared to take steps necessary to monitor, track, and report to the public on the spread of COVID-19 within the state of Georgia. o Provide funding to ensure the health and safety of all Georgian’s through the construction, rehabilitation or enhancement of facilities necessary to respond to and prevent further spread of COVID-19. This may include, but not be limited to, facilities for vaccine storage, distribution of vaccines, public health departments, or any other facility the Department deems necessary to prevent, prepare for or respond to COVID-19. To date, the State of Georgia has received three rounds of CARES Act funding totaling $ 82,850,607. A portion of the funds will be used for the administrative costs incurred by the State and its grantees. Public Comments: The State of Georgia is providing notice for the following public comment period: • Comment Period to Add CARES Act funding and to modify the CDBG MOD: A five-day public comment period begins on December 10, 2020 with the posting on the Georgia Department of Community Affairs website and distribution by email to program and inviting comments through December 17, 2020. The Substantial Amendment and DCA’s Citizens Participation Plan is available on the Georgia Department Affairs website at www.dca.ga.gov. Comments and questions may be submitted: By email to CDBG-CV@dca.ga.gov. By mail to: Georgia Department of Community Affairs Community Finance Division/CDBG-CV 60 Executive Park South, NE Atlanta, Ga 30329 RESOLUTION OF AUGUSTA-RICHMDOND COUNTY FOR FY 2021 APPLICATION COMMUNITY DEVELOPMENT BLOCK GRANT-COVID WHEREAS, the governing body of Augusta-Richmond County authorizes the filing of a Community Development Block Grant-COVID (CDBG-CV) application to the Georgia Department of Community Affairs (DCA), including all understandings and assurances contained therein; WHEREAS, Augusta-Richmond County provided citizens an adequate opportunity to participate in the development of the application by holding at least one public hearing in the locality before submission of the application; WHEREAS, Augusta-Richmond County maintains files that contain documentary evidence that the hearing was held. The evidence includes a copy of the actual notice of public hearing; WHEREAS, the citizen participation process meets the requirements of the DCA Citizen Participation Plan as outlined in the DCA CDBG-CV regulations; WHEREAS, Augusta-Richmond County is committed to ensuring its citizens access to relieve adequate food supplies; WHEREAS, the Department of Community Affairs provides CDBG-CV funds for the HUD objective of meeting urgent needs; WHEREAS, Augusta-Richmond County has documented the need to expand the existing Food Bank; and BE IT RESOLVED that the Augusta-Richmond County ensures that cash match funds necessary for said project have been allocated by its partners; BE IT FURTHER RESOLVED that the Mayor of Augusta-Richmond County, is authorized and directed to act as the official representative of the Augusta-Richmond County in connection with the application. THEREFORE BE IT RESOLVED, the Mayor and Commission of Augusta-Richmond County do hereby authorize the filing of a CDBG-CV to the DCA, by the deadline of November 19, 2021. This _______________ day of ____________________________, 2021. Signed: ___________________________________ Mayor, Augusta-Richmond County Attested: ___________________________________ Seal Commission Meeting Agenda 11/16/2021 2:00 PM Adjustment to 541 Budget Department:Environmental Services Department:Environmental Services Caption:Motion to approve increase to operating expenditure levels for Environmental Services Department. (Requested by Administrator Odie Donald) Background:Landfill operations has experienced increases in infrastructure maintenance and repair costs and several heavy equipment repairs that have depleted the current operating budget. Current projected revenues from Landfill Fees will support an increased level of expenditures. Analysis:Proper operation of the Landfill is essential to meeting the requirements of its permits and providing high quality customer service. In meeting the requirements of maintaining the infrastructure and equipment under unusual circumstances, the Operations budget is overextended. Current revenue projects (from Commercial Landfill fees) will provide adequate funding for the requested increase in expenditure levels. Financial Impact:Increased revenue in the amount of $1,400,000 and use of Fund Balance in the amount of $500,000 to address the increased level of expenditures in the amount of $1,900,000. Alternatives:Do not approve the proposal. Recommendation:Approve request to increase operating expenditures. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN ACCOUNT: Revenue – 541- 00-0000/3441114 Expenditures – See Attachment Cover Memo REVIEWED AND APPROVED BY: Cover Memo ENVIRONMENTAL SERVICES DEPARTMENT Brooks Stayer Director Environmental Services Department Augusta Solid Waste & Recycling Facility 4330 Deans Bridge Road, Blythe, GA 30805 (706) 592-3200 – Fax (706) 592-3255 WWW.AUGUSTAGA.GOV MEMORANDUM TO: Odie Donald II Administrator FROM: Brooks Stayer Director DATE: November 5, 2021 SUBJECT: 541 Landfill Budget Exceedance 541 Landfill Budget Exceedance To cover Landfill Operation’s budget shortfall ESD is requesting permission to increase Commercial Landfill Fees budgeted revenues from ($10,300,000) to ($11,700,000). ESD is also requesting permission to use $500,000 from Fund Balance to account 541 Operating Expenses. Solid Waste Disposal: 541-04-4210 Description Object Code Budget Adjustment Amended Budget Equipment Rental 5224214 100,000 390,000 490,000 Contract Labor 5239110 100,000 250,000 350,000 R&M Equipment 5319130 200,000 600,000 800,000 R&M Grounds 5319150 205,000 600,000 805,000 Diesel 5312720 250,000 60,000 310,000 1,900,000 Additional Revenue 1,400,000 Fund Balance 500,000 1,900,000 Page 2 of 3 Operations’ objectives to prevent budget Exceedance Environmental Services has developed objectives with the intent of improving the efficiency of the Landfill Operations Division. These objectives will have a direct impact on ESD’s operator staff’s proficiency and operating cost saving.  Bringing in a professional consultant to train staff/equipment operator on current Best Landfill Practices  Establishing and monitoring metrics to ensure more efficient operations and lower operating cost  Contracting for heavy equipment maintenance and repair (and not filling the 5 vacant positions)  Create an equipment rebuild/replacement schedule that ensures we have a balance between new/warrantied units and older functional machines  Catching up on deferred infrastructure maintenance (storm water system, intermediate cover, roads, etc.)  Developing a site master plan to accurately project future expenses and when they will occur Excess Spending In several categories, ESD exceeded its budget. The excess spending is due to infrastructure failures and equipment breakdown/vandalism. Excess spending also includes having to rent equipment for extended periods, as well as using contract labor to make up for its maintenance personnel shortage. Operating cost went even higher because of fuel cost increases. Repairs and Maintenance $1,101,037 Infrastructure  Haul road repair  Haul road fabric formed ditch repair  Detention ponds repair  Erosion repair due to runoff from working face  Landfill Gas Collection Control System Repair – Re-drill gas wells Equipment  Vandalized PC 300 excavator recovery  Caterpillar D8 dozer repair  Caterpillar 836 Compactor repair Equipment Rental $353,367  Excavator rented to replaced vandalized PC 300  Two Articulated trucks to support daily operation  Caterpillar 826 compactor to replace Caterpillar 836 undergoing repair Page 3 of 3 Contract Labor $312,674  A shortage of in-house equipment maintenance mechanics (5 of 7 fleet positions are vacant) has resulted in the out-sourcing of most maintenance and repairs of heavy equipment to service companies Fuel & Utilities $112,182  Increase in equipment run time  Increase in fuel cost  Increase in leachate discharge volume (due to rainfall and large active area) and higher disposal cost (due to higher concentrations of contaminants) BS/__ Cc: File Commission Meeting Agenda 11/16/2021 2:00 PM Rita Hamilton Department: Department: Caption:Consider a request from Ms. Rita Hamilton for permission to install a Gold Star Marker in the 511 Reynolds Street Blue Star Marker Garden Park. (No recommendation from Engineering Services Committee November 9, 2021) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:OO p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) Commission Date of Meeting Public Safety Committee Date of Meeting Public Services Committee Date of Meeting Administrative Services Committee Date of Meeting Engineering Services Committee Date of Meeting Finance Committee Date of Meeting Contact Information for lndividual/Presenter Making the Request: Name: Rita Hamilton Address: 2017 Autumn Chase Telephone Number: 706-495- 1042 Fax Number: 706-868- 8027 E-Mail Address: irier@comcast.net caption/Topic of Discussion to be placed on the Agenda: Dear Nancy Morawski, PIease add me and my colleagues to the agenda of the Engineering Department or whichever Committee is required to assist us. We would like to request permission to install a Gold Star Marker in the 51 1 Reynolds Street BIue Star Marker Garden Park. We woutd like to suggest the city of Augusta repair the bricks and entry step surrounding the Park. 1 . Rita Hamilton is President of Augusta Council of Garden Clubs has the funds to purchase the Gold Star Marker and lnstall it in said Park. 2. Pat Hathaway is President of lris Garden CIub who first instatled a Blue Star Marker in 1949. She was not present@ at that time but has since had the Blue Star Marker restored in 2015. Iris GC has been maintaining this Park along with City of Augusta all these years. 3. Pax Bobrow is Project Manager of Augusta Arts Council who was instrumental in the Rosie the Riveter Art Work on the light box at the corner of the tiny Garden Park. She will be pursuing permission to produce Art Work on the utility Boxes surrounding the Park and other projects in the area. Augusta woman's club, lnc (established in 1913) will help fund the Women in the Military Projects in this area. ; rl! r.,* \:!. Il I t I t I I ! i Commission Meeting Agenda 11/16/2021 2:00 PM Pension Committee Defined Pension Contribution Plan Department: Department: Caption:Motion to approve the necessary documents in association with the restated 401(a) Adoption Agreement, the Addendum to the Adoption Agreement, the Restated 2018; 401(a) Defined Contribution Master Plan, Amendment 1 to the DC Master Plan, the Summary of Amendments and the 401(a) Determination Letter. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo DEPARTMENT OF THE TREASURY INTERNAL REVENUE SERVICE wAsH tNGTON. O.C.20224 TAX EXEMPT ANO GOVERNMENT ENTITIES Plan Description: Non-Standardized Pre-Approved Money Purchase Pension Plan FFN: 317E0630001-000 Case: 201900681 EIN: 58-0907810 Letter Serial No: Q702380a Date of Submission. 12131120'18 GEORGIA MUNICIPAL ASSOCIATION INC 201 PRYOR STREET SW ATLANTA, GA 30303 Conlact Person: Janell Hayes Telephone Number: 513-975-6319 ln Reference To: TEGE:EP:7s21 Date: 06/30/2020 You must provide the following to each employer who adopts this plan: . A copy of this letter . A copy of the approved plan . Copies of any subsequent amendments including their dates of adoption . Direct contact information including address and telephone number of the plan provider Our opinion on the acceptability of the plan's form is a determination as to the qualification of the plan as adopted by a particular employer only under the circumstances, and to the exlent, described in Revenue Procedure (Rev. Ptoc.\ 20'.174',1,2017-29 1.R.8.92. The employer who adopts lhis plan can generally rely on this letter lo the extent described in Rev. Proc. 2017-41 . Thus, Employee Plans Determinations, except as provided in section 12 of Rev. Proc. 20204,2020-01 l.R.B. 148 (as updated annually), will not issue a determination letter to an employer who adopts this plan. Review Rev. Proc. 20204 to determine the eligibility of an adopting employer, and the items needed, to submil a determination letter application. The employer must also follow the terms of the plan in operation. Except as provided below, our opinion doesn't apply to the requirements of lRc sections 40'l (ax4), 401(l), 410(b), and 414(s). Our opinion doesn't apply to lRc sections 415 and 416 if an employer maintains or ever maintained anotirer qualified plan for one or more employees covered by this plan. For this purpose, we will not consider the employer to have maintained anolher defined contribution plan provided both of the following are true: . The employer terminated the other plan belore the effective date of this plan . No annual additions have been "r"dit"d to "ny participant's account under the other plan as of any date within the limitation year of this plan Also, for this purpose, we'll consider an employer as maintaining another delingd contribution plan, if the employer maintains any of the following: . A weifare benefit funi defined in IRC-section 419(e), which provides poslretirement medical benefits allocated to separate accounts for key employees as defined in IRC Section 41gA(d) Dear Applicant: ln our opinion, the form of the plan identified above is acceptable for use by employers for the benofit ot their employees under lntemal Revenue Code (lRC) Section 401. We considsred the changes in qualification rsquirements in the 2017 Cumulative List of Notice 2017-37, 2017-29 lnternal Revenue Bulletin (lRB) 89. Our opinion relates only lo the acceptability of the form of the plan under the lRC. We did not consider the effect of other federal or local statutes. GEORGIA MUNICIPAL ASSOCIATION INC FFN: 3'17E0630001-000 Page:2 . An individual medical account as defined in IRC Section 415(l)(2), which is part of a pension or annuity plan maintained by the employer . A simplified employee pension plan Our opinion doesn't apply to Treasury Regulations Section 1-401 (a)-1(bX2) requirements for a money purchase plan or target benefit plan where the normal retirement age under the employe/s plan is lower than age 62. Our opinion may not be relied on by a non-electing church plan for rules governing pre-ERISA participation and coverage. Our opinion applies to the requirements of IRC Section 410(b) if 100 percent of all non-excludable employees benefit under the plan. Employers who choose a safe harbor allocation formula and a safe harbor compensation definition may also rely on this opinion letter for the non-discriminatory amounts requirement under IRC Section 401(aX4). lf this plan includes a cash or deferred arrangement (CODA) or otherwise provides for contribulions subject to IRC Sections 401(k) and/or 401 (m), the employer may rely on the opinion letter regarding the form of the non-discrimination tests of IRC Sections 40'l (k)(3) and 401(mX2), if the employer uses a safe harbor compensation definition. For plans described in IRC Sections 401(k)(12) or (13) and/or 401 (mX1 1) or (12), employers may rely on the opinion letter regarding whether the plan's form satisties the requirements of those sections unless the plan provides for the safe harbor contribution to be made under another plan. For SIMPLE plans described in IRC Sections 401(kX1 I ) and 401 (m)(10), employers may also rely on the opinion letter regarding whether the plan's form salisfies the requirements of those sections. The provisions of this plan override any conflicting provision contained in the trust or custodial account documents used with the plan, and an adopting employer may not rely on this letter to the extent that provisions of a trust or custodial account that are a separate portion of the plan override or conflict with the provisions of the plan document. This opinion Ietter does not cover any provisions in trust or custodial account documents. An employer who adopts this plan may not rely on this letter when: . the plan is being used to amend or restate a plan of the employer which was not previously qualified . the employer's adoption of the plan precedes the issuance of the letter . the employer doesn't correctly complete the adoption agreement or other elective provisions in the plan . the plan is not identical to the pre-approved plan (that is, the employer has made amendments that cause the pian not to be considered identical to the pre-approved plan, as described in Section 8.03 of Rev. Proc. 201741]. Our opinion doesn't apply to what is contained in any documents referenced outside the plan or adoption agreement, if applicable, such as a collective bargaining agreement. Our opinion doesn't consider issues under Title I of the Employee Retirement lncome Security Act (ERISA) which are administered by the Department of Labor. lf you, the pre-approved plan provider, have questions about the status of this case, you can call the teiephone number at the top of the first page of this letter. This number is only for the provider's use. Our opinion doesn't constitute a determination that the plan is an IRC Section 414(d) governmental plan. This letter is not a ruling with respect to the tax treatment to be given contributions which are picked up by the governmental employing unit within the meaning of IRC Section 414(hX2). Our opinion doesn't constitute a determination that the plan is an IRC Section 414(e) church plan. GEORGIA I\,4UNICIPAL ASSOCIATION INC FFN: 3'17E0630001-000 Page: 3 lndividual participants or adopting eligible employers with questions about the plan should contact you. You must include your address and telephone number on the pre-approved plan or the plan's adoption agreement, if applicable, so that adopting employers can contact you direcfly. lf you write to us about this plan, provide your telephone number and lhe best time to call if we need more information. Whether you call or write, refer to the letter serial number and file folder number at the top of the first page of this letter. Let us know if you change or discontinue sponsorship of this plan. Keep this letter for your records Sincerely Yours, E&r;-lr.t.(1r," Khin [/. Chow Director, EP Rulings & Agreements Letter 6186 (June-2020) Catalog Number 72434C SUMMARY OF CHANGES TO THE RESTATED GEORGIA MUNICIPAL ASSOCIATION 401(a) DEFINED CONTRIBUTION PLAN I. GENERAL OVERVIEW On June 30, 2020, the IRS issued a favorable advisory letter for the Pre-Approved Georgia Municipal Association 401(a) Defined Contribution Plan ("401(a) DC Plan"). The 401(a) DC Plan, as approved, is intended to comply with Internal Revenue Code Section 401(a), additional changes in federal law and guidance from the Internal Revenue Service Notice 2017- 37 (the 2017 Cumulative List). As a result of these changes, each Employer is required to adopt an updated GMA 401(a) DC Plan Adoption Agreement and Addendum, if applicable. II. SUMMARY OF CHANGES TO THE MASTER PLAN DOCUMENT The following summarizes the changes in the restated 401(a) DC Master Plan document: ❖ Incorporates previous amendments to the Master Plan document. ❖ Provides that upon a transfer of assets to the GMA DC Plan, the Trustees will invest the participant’s account in an investment fund(s) which are must similar to the fund(s) in which the participant’s account was invested under the prior plan until the participant makes a valid change of investment direction for the assets. ❖ Clarifies that payment options under the plan are in the form of lump sums unless otherwise permitted by the Administrator. ❖ Provides that if a participant dies without a valid beneficiary designation on file for the DC Plan and he or she is a participant in the GMA Deferred Compensation Plan (457(b) Plan), the participant’s beneficiary for purposes of the DC Plan will be the beneficiary who was most recently designated under the 457(b) Plan. If the participant dies without a valid beneficiary designation on file for either the DC Plan or the 457(b) Plan, the benefit payment will be made to the participant’s surviving spouse, and if there is no surviving spouse to the participant’s estate in a lump sum. ❖ Adds the option for employers to freeze participation in the DC Plan. Previously, the only option was to terminate the DC Plan. III. SUMMARY OF CHANGES TO THE ADOPTION AGREEMENT The following summarizes the changes in the restated 401(a) DC Adoption Agreement: ❖ Specifies that the minimum hour requirement, if applicable, only applies to common law employees of the employer and does not apply to elected or appointed officials. ❖ Eliminates the payroll period section to provide flexibility to employers who modify payroll periods. ❖ Eliminates separate vesting sections for matching and non-matching employer contributions. One vesting section now applies to all types of employer contributions. ❖ Removes references to the GMEBS Defined Benefit Plan. As has been the case in the past, all amendments were approved by the Board of Trustees of the GMA DCDC Program prior to implementation. GMA 401(a) DC Plan Augusta, Georgia THE GEORGIA MUNICIPAL ASSOCIATION, INC. 401(a) DEFINED CONTRIBUTION PLAN Amended and Restated As of January 1, 2018 RESOLUTION AND ADOPTION AGREEMENT Augusta, Georgia Administered by: Georgia Municipal Association, Inc. 201 Pryor Street, SW Atlanta, Georgia 30303 Telephone: 404-688-0472 Facsimile: 678-686-6289 - 1 - GMA 401(a) DC Plan Augusta, Georgia RESOLUTION WHEREAS, the Augusta-Richmond County, (hereinafter referred to as the "Participating Employer") has determined that in the interest of attracting and retaining qualified employees, it wishes to offer a defined contribution plan, funded by employer contributions; WHEREAS, the Participating Employer has also determined that it wishes to encourage employees' saving for retirement by offering matching and/or non-matching contributions; WHEREAS, the Participating Employer has reviewed the Georgia Municipal Association, Inc. ("GMA") Defined Contribution Plan, as amended and restated effective as of January 1, 2017 ("Plan"); WHEREAS, the Participating Employer wishes to participate or continue participating in the Plan to provide certain benefits to its employees, reduce overall administrative costs, and afford attractive investment opportunities; WHEREAS, the Participating Employer is an Employer as defined in the Plan; WHEREAS, the Participating Employer has executed an Adoption Agreement (and, if applicable, an Addendum) for the Plan; and WHEREAS, the Board of Commissioners of Augusta, Georgia ("Governing Authority") is authorized by law to adopt this resolution approving the Adoption Agreement (and, if applicable, Addendum) on behalf of the Participating Employer; Therefore, the Governing Authority of the Participating Employer hereby resolves: Section 1. The Participating Employer adopts the Plan and the Trust Agreement ("Trust") for the Plan for its Employees. Section 2. The Participating Employer acknowledges that the Board of Trustees of the GMA Defined Contribution and Deferred Compensation Plan ("Trustees") are only responsible for the Plan and have no responsibility for other employee benefit plans maintained by the Participating Employer. Section 3. (a) The Participating Employer hereby adopts the terms of the Adoption Agreement and any Addendum, which is attached hereto and made a part of this resolution. The Adoption Agreement (and, if applicable, the Addendum) sets forth the Employees to be covered by the Plan, the benefits to be provided by the Participating Employer under the Plan, and any conditions imposed by the Participating Employer with respect to, but not inconsistent with, the Plan. The Participating Employer reserves the right to amend its elections under the Adoption Agreement and any Addendum, so long as the amendment is not inconsistent with the Plan or the Internal Revenue Code or other applicable law and is approved by the Trustees of the Plan. The - 2 - GMA 401(a) DC Plan Augusta, Georgia Participating Employer acknowledges that it is solely responsible for submitting Employer Contributions in accordance with the terms of this Adoption Agreement, including submitting said Employer Contributions as scheduled based on its Payroll Period or the end of the Plan Year, as applicable. (b) The Participating Employer acknowledges that it may not be able to rely on the opinion letter if it makes certain elections under the Adoption Agreement or the Addendum, and that the failure to properly complete the Adoption Agreement may result in a failure of the Participating Employer's Plan to be a qualified plan. Section 4. The Participating Employer hereby authorizes Georgia Municipal Association, Inc. ("GMA"), the Provider who sponsors the Plan on behalf of the Trustees, to amend the Plan on its behalf as provided under Revenue Procedures 2017-41, 2011-49, and 2007-44. The Participating Employer understands that the implementing amendment reads as follows: GMA will maintain a record of the Participating Employers, and GMA will make reasonable and diligent efforts to ensure that Participating Employers have actually received and are aware of all Plan amendments and that such Participating Employers adopt new documents when necessary. The provisions of this subsection shall supersede other provisions of the Plan to the extent those other provisions are inconsistent. The Trustees or GMA, as directed by the Trustees, hereby reserves the right to terminate the Plan without consent of the Participating Employers or of Participants (or any Beneficiaries thereof) and, likewise, to amend the Plan without consent of the Participating Employers or of Participants (or any Beneficiaries thereof) to make desired changes in the design of the Plan. A true copy of the resolution of the Trustees approving such amendment shall be delivered to the Administrator and the Participating Employers. The Plan shall be amended in the manner and effective as of the date set forth in such resolution, and the Participating Employers, Employees, Participants, Beneficiaries, the Administrator, and all others having any interest under the Plan shall be bound thereby. On and after February 17, 2005, GMA shall have the authority to advise and prepare amendments to the Plan, for approval by the Trustees, on behalf of all Participating Employers, including those Participating Employers who have adopted the Plan prior to the January 1, 2018, restatement of the Plan, for changes in the Code, the regulations thereunder, revenue rulings, other statements published by Internal Revenue Service, including model, sample, or other required good faith amendments (but only if their adoption will not cause such Plan to be individually designed), and for corrections of prior approved plans. These amendments shall be applied to all Participating Employers. Any amendment prepared by the Provider and approved by the Trustees will be provided by the Administrator to Participating Employers. Notwithstanding the foregoing paragraphs, effective on or after June 27, 2016, for any Participating Employer as of either: - 3 - GMA 401(a) DC Plan Augusta, Georgia • the date the Internal Revenue Service requires the Participating Employer to file Form 5300 as an individually designed plan as a result of an amendment by the Participating Employer to incorporate a type of Plan not allowable in a pre-approved plan, as described in Revenue Procedure 2017-41; or • as of the date of the Plan is otherwise considered an individually designed plan due to the nature and extent of the amendments, such Participating Employer shall execute a resolution to adopt any amendments that are approved by the Trustees after the date under subparagraph (1) or (2) above, as applicable, within the earlier of (i) ninety (90) days after such Trustees' approval, or (ii) if applicable, the remedial amendment period under Code Section 401(b) as applicable to governmental plans. If the Participating Employer is required to obtain a determination letter for any reason in order to maintain reliance on the opinion letter, GMA's authority to amend the Plan on behalf of the Participating Employer is conditioned on the Plan receiving a favorable determination letter. The Participating Employer further understands that, if it does not give its authorization hereunder or, in the alternative, adopt another pre-approved plan, its Plan will become an individually designed plan and will not be able to rely on the pre-approved plan opinion letter. Section 5. (a) The Participating Employer shall abide by the terms of the Plan and the Trust, including amendments to the Plan made under Section 4 and to the Trust made by the Trustees of the Plan, all investment, administrative, and other service agreements of the Plan and the Trust, and all applicable provisions of the Internal Revenue Code and other applicable law. (b) The Participating Employer accepts the administrative services to be provided by GMA and any services provided by a Service Manager as delegated by the Trustees. The Participating Employer acknowledges that fees will be imposed with respect to the services provided and that such fees may be deducted from the Participants' Accounts. Section 6. (a) The Participating Employer may terminate its participation in the Plan, including but not limited to, its contribution requirements, if it takes the following actions: (i) A resolution must be adopted terminating its participation in the Plan. (ii) The resolution must specify when the participation will end. The Trustees shall determine whether the resolution complies with the Plan, and all applicable federal and state laws, shall determine an appropriate effective date, and shall provide appropriate forms to terminate ongoing participation. However, distributions under the Plan of existing accounts to Participants will be made in accordance with the Plan. - 4 - GMA 401(a) DC Plan Augusta, Georgia (b) The Participating Employer acknowledges that the Plan contains provisions for involuntary Plan termination. Section 7. The Participating Employer acknowledges that all assets held in connection with the Plan, including all contributions to the Plan, all property and rights acquired or purchased with such amounts and all income attributable to such amounts, property or rights shall be held in trust for the exclusive benefit of Participants and their Beneficiaries under the Plan. No part of the assets and income of the Plan shall be used for, or diverted to, purposes other than for the exclusive benefit of Participants and their Beneficiaries and for defraying reasonable expenses of the Plan. All amounts of compensation deferred pursuant to the Plan, all property and rights acquired or purchased with such amounts and all income attributable to such amounts, property or rights held as part of the Plan, shall be transferred to the Trustees to be held, managed, invested and distributed as part of the Trust Fund in accordance with the provisions of the Plan. All contributions to the Plan must be transferred by the Participating Employer to the Trust Fund. All benefits under the Plan shall be distributed solely from the Trust Fund pursuant to the Plan. Section 8. This resolution and the Adoption Agreement (and any Addendum) shall be submitted to the Trustees for their approval. The Trustees shall determine whether the resolution complies with the Plan, and, if it does, shall provide appropriate forms to the Participating Employer to implement participation in the Plan. The Trustees may refuse to approve an Adoption Agreement (and any Addendum) by an Employer that does not have legal authority to participate in the Plan. The Governing Authority hereby acknowledges that it is responsible to assure that this resolution and the Adoption Agreement (and any Addendum) are adopted and executed in accordance with the requirements of applicable law. Section 9. As provided in Revenue Procedure 2017-41, the Participating Employer may relay on the Plan's Opinion Letter, provided that the Participating Employer's Plan is identical to the GMA Plan, and the Participating Employer has not amended or made any modifications to the Plan other than to choose the options permitted under the Plan and Adoption Agreement. - 5 - GMA 401(a) DC Plan Augusta, Georgia Adopted by the Governing Authority on _________________________, _______, in accordance with applicable law. By: Signature Name and Title Attest: Date: [Governing Authority should assure that applicable law is followed in the adoption and execution of this resolution.] AA-1 GMA 401(a) DC Plan ______________________Augusta, Georgia GMA 401(a) DEFINED CONTRIBUTION PLAN ADOPTION AGREEMENT ADMINISTRATOR Georgia Municipal Association, Inc. 201 Pryor Street, SW Atlanta, Georgia 30303 Telephone: 404-688-0472 Facsimile: 678-686-6289 PARTICIPATING EMPLOYER Name: Augusta, Georgia GOVERNING AUTHORITY Name: Augusta, Georgia Commission Council Address: 535 Telfair, Street, Augusta, GA 30901 Phone: (706) 821-1820 Facsimile: (706) 821-1838 Title of Person Authorized to receive Official Notices from the Plan or GMA: Human Resources Director DISCLOSURE OF OTHER 401(a) PLAN(S) This Participating Employer does or does not have an existing defined contribution plan(s). If the Participating Employer does have one or more defined contribution plans, the Governing Authority must provide the plan name, name of the plan's provider, and such other information requested by the Administrator. TYPE OF ADOPTION AND EFFECTIVE DATE NOTE: This Adoption Agreement, with the accompanying Master Plan Document, is designed to comply with Internal Revenue Code Section 401(a), as applicable to a governmental qualified defined contribution plan, and is part of the GMA Defined Contribution and Deferred Compensation Program. Plan provisions designed to comply with applicable provisions of additional changes in federal law and guidance from the Internal Revenue Service under Internal Revenue Service Notice 2017-37 (the 2017 Cumulative List) are effective as of the applicable effective dates set forth in the Adoption Agreement and Master Plan Document. By adopting AA-2 GMA 401(a) DC Plan ______________________Augusta, Georgia this Adoption Agreement, with its accompanying Master Plan Document, the Participating Employer is adopting a plan document intended to comply with Internal Revenue Code Section 401(a) and the 2017 Cumulative List with the applicable effective dates. This Adoption Agreement is for the following purpose (check one): This is a new defined contribution plan adopted by the Participating Employer for its Employees effective _________________, _____ (insert effective date of this Adoption Agreement but not earlier than the beginning of the plan year in which the plan is adopted), with respect to Contributions as approved by the Board of Trustees below. Check this box if any non-conforming provisions will be included in Plan provisions. An Addendum must be requested from GMA to be completed as part of the Adoption Agreement. This is an amendment and restatement of the current GMA 401(a) Defined Contribution Plan or other defined contribution plan of the Participating Employer, the effective date of which shall be October 1, 2021 (insert effective date of this Adoption Agreement but not earlier than the first day of the plan year in which the plan is restated or the beginning of the plan year in which the plan is adopted). This Adoption Agreement is intended to replace and serve as an amendment and restatement of the Employer's preexisting plan, which became effective on January 1, 2008 (insert original effective date of preexisting plan). Check this box if (i) any preexisting plan provisions will be preserved from a superseded non-GMA plan or (ii) any non-conforming provisions will be included in Plan provisions. An Addendum must be completed as part of the Adoption Agreement. This is an amendment to be effective as of __________________, ______, (insert effective date of this Adoption Agreement but not earlier than then beginning of the remedial amendment period for such amendment) of the current GMA 401(a) Defined Contribution Plan previously adopted by the Participating Employer, which was originally effective _____________________, _____, as follows (must specify elective provisions in this Adoption Agreement): _______________________________________________________________________ Check this box if any non-conforming provisions will be included in Plan provisions. An Addendum must be completed as part of the Adoption Agreement. AA-3 GMA 401(a) DC Plan ______________________Augusta, Georgia PLAN YEAR Plan Year means the Participating Employer’s Fiscal Year. For purposes of the limitations under Code Section 415(c) set forth in Article V of the Master Plan Document, the limitation year means the calendar year. The Employer’s Fiscal Year starts on: January 1 (insert month and day e.g., July 1). COVERED DEPARTMENTS A Participating Employer may cover all of its departments in the Plan or only those listed (check one): All Departments Covered Departments (must specify):__________________________________ ________________________________________________________________ ELIGIBLE EMPLOYEES Only Employees as defined in the Plan may be covered by the Adoption Agreement. Independent contractors may not participate in the Plan. Subject to other conditions in the Plan and this Adoption Agreement, the following Employees of the Covered Departments are eligible to participate in the Plan, provided that they satisfy any additional eligibility requirements specified under "Other Eligibility Requirements" below (check one): All All with the following exclusions: Municipal Legal Officer Elected or appointed officials Other1 (must specify and clearly define the ineligible classification of employees): Prior to January 1, 2008, the following Employees were excluded from participation in the Plan: (i) employees whose employment was governed by a collective bargaining agreement between the Employer and “employee representatives” under which retirement benefits were the subject of good faith bargaining, (ii) non-resident aliens who received no earned income from the Employer which constituted income from sources within the United States, (iii) employees who participated in any other City of Augusta or Richmond County Retirement Plan, or (iv) employees who were not Regular Employees as defined in the Augusta-Richmond County Personnel Policies and Procedures; provided, however, it is expressly understood that the 1 Do not specify the inclusion or exclusion of a participant by using the name of the employee. AA-4 GMA 401(a) DC Plan ______________________Augusta, Georgia following are considered Eligible Employees: any employee, officer, appointee, or elected under any official of Augusta, Georgia, or Richmond County, Georgia, as now constituted or hereafter constituted, who is elected by both of the electorate. Notwithstanding the foregoing, the employee election provisions concerning certain employees initially employed or reemployed after October 1, 2007 and before October 1, 2021, as detailed in Section (5) of the Addendum to this Plan, shall be effective October 1, 2007 until October 1, 2021. On and after January 1, 2008 , no employees will be eligible to participate in the Plan, except for: (i) any Employee participating in the Plan prior to January 1, 2008, who elected in accordance with and subject to the procedures specified by the Employer in Section 7.11-7.15 of the January 1, 2008 Addendum to the Adoption Agreement for the Employer’s GMEBS-administered defined benefit retirement plan to remain a participant under this Plan, subject to the reemployment provisions in Section (5) of the Addendum to this Plan; (ii) any Employee initially employed or initially taking office after October 1, 2007 and before October 1, 2021, as an elected or appointed member of the Governing Authority (member of the elected or appointed member of the Governing Authority (member of the Augusta-Richmond County Board of Commissioners, also known as the Augusta, Georgia Commission Council), Administrator, Assistant Administrator, Department Director, Assistant Department Director, Augusta, Georgia Law Department General Counsel or Law Department staff attorney, who elected to participate in this Plan in accordance with and subject to the election procedures and reemployment provisions in Section (5) of the Addendum to this Plan; and (iii) subject to any applicable Internal Revenue Code election limitations, any former Employee (not including those described in (i) or (ii) above) who returns to service with Augusta, Georgia after October 1, 2007 and before October 1, 2021, as an elected or appointed member of the Governing Authority Administrator, Assistant Administrator, Department Director, Assistant Department Director, or Augusta, Georgia Law Department General Counsel or Law Department staff attorney and who elected to participate in this Plan in accordance with and subject to the election procedures and reemployment provisions in Section (5) of the Addendum to this Plan. Only employees in any eligible 457(b) plan of the Employer. Note: Please check this box if the sole purpose of this Plan is to provide Employer contributions to match Employee contributions to any eligible 457(b) Plan of the Employer. Only employees in the Employer's GMA 457(b) plan. Note: Please check this box if the sole purpose of this Plan is to provide Employer contributions to match Employee contributions to the Employer's GMA 457(b) Plan. AA-5 GMA 401(a) DC Plan ______________________Augusta, Georgia Other1 (must specify and clearly define the classification of Eligible Employees; Eligible Employees shall not include non-governmental employees, independent contractors, or any other ineligible individuals): _________________________________________________________________ _________________________________________________________________ . No employee may be excluded based on the attainment of a maximum age. The Employer shall provide the Administrator with the name, address, Social Security Number, and date of birth for each Eligible Employee, as defined by the Adoption Agreement. OTHER ELIGIBILITY REQUIREMENTS Minimum Hours Per Week -- A Participating Employer may prescribe a minimum number of hours that an Employee must be scheduled and normally work in order to be an Eligible Employee under the Plan. The Employer hereby elects the following (elect either “No Minimum Hours Required” or “Minimum Hours Required” below. If you elect to have a minimum hour requirement you must specify the number of hours required in the space provided below). The Minimum Hour Requirement below only applies to common law Employees of the Employer and does not apply to elected or appointed officials. No Minimum Number of Hours Required Minimum Hours Required Per Week (regularly scheduled): ____________ (must not exceed 40 hours/week) Other Minimum Hour Requirement (must specify): No minimum number of hours is required for eligibility to enter the plan, but 1,000 hours in a plan year are required to maintain eligibility to participate and to earn one (1) year of vesting service. Exceptions: If a different minimum hour requirement applies to a particular class or classes of Eligible Employees, please specify below the classes to whom the different requirement applies and indicate the minimum hour requirement applicable to them. Class(es) of Eligible Employees to whom exception applies (must specify - specific positions are permissible; specific individuals may not be named): _________________. Minimum hour requirement applicable to excepted Eligible Employees: No Minimum Number of Hours Required Minimum Hours Required Per Week (regularly scheduled): ____________ (must not exceed 40 hours/week) Other Minimum Hour Requirement (must specify):_____________________. AA-6 GMA 401(a) DC Plan ______________________Augusta, Georgia If any Eligible Employee ceases to meet the Minimum Hour Requirement (if any), he or she becomes ineligible for additional contributions until he or she once again meets the requirement. It is the Participating Employer's responsibility to monitor this requirement and to report to the Administrator a change in employee eligibility. Waiting Period -- A Participating Employer may establish a waiting period before an Eligible Employee may become a Participant in the Plan. The Employer hereby elects the following (elect "no waiting period" or one of the waiting period options below): No waiting period. An Eligible Employee may become a Participant immediately upon meeting the eligibility conditions of the Plan. A waiting period described under one of the following options (check one): Minimum Period of Service (please complete items below): The waiting period for participation in the Plan shall be one (1) month (not to exceed 12 months) of service, calculated from the commencement of the Eligible Employee's employment with the Employer. Eligible Employees who are employed on the date the Plan is adopted will be will not be given credit for prior service as an Employee for purposes of satisfying the waiting period. Different periods of service will be will not be added together to determine whether the waiting period has been satisfied. Minimum Period of Contributions to 457(b) Plan (please complete items below): The waiting period for participation in the Plan shall be _______________ (not to exceed 12 months) of the Eligible Employee's making contributions to the Employer's eligible 457(b) plan(s). Eligible Employees who are employed on the date the Plan is adopted will be will not be given credit for prior contributions made to the eligible 457(b) plan(s) for purposes of satisfying the waiting period. After initially meeting the waiting period, any interruption of employee contributions to the eligible 457(b) plan(s) will will not require the employee to meet another waiting period to qualify for matching contributions. AA-7 GMA 401(a) DC Plan ______________________Augusta, Georgia Different periods of service in which deferrals are made as an Eligible Employee will will not be added together to determine if the waiting period has been satisfied. Exceptions: If a different waiting period requirement applies to a particular class or classes of Eligible Employees, please specify below the classes to whom the different requirement applies and indicate the waiting period requirement applicable to them. Class(es) of Eligible Employees to whom exception applies (must specify - specific positions are permissible; specific individuals may not be named): _________________. Waiting period requirement applicable to excepted Eligible Employees: No waiting period. An Eligible Employee may become a Participant immediately upon meeting the eligibility conditions of the Plan. A waiting period described under one of the following options (check one): Minimum Period of Service (please complete items below): The waiting period for participation in the Plan shall be _______________ (not to exceed 12 months) of service, calculated from the commencement of the Eligible Employee's employment with the Employer. Eligible Employees who are employed on the date the Plan is adopted will be will not be given credit for prior service as an Employee for purposes of satisfying the waiting period. Different periods of service will be will not be added together to determine whether the waiting period has been satisfied. Minimum Period of Contributions to 457(b) Plan (please complete items below): The waiting period for participation in the Plan shall be _______________ (not to exceed 12 months) of the Eligible Employee's making contributions to the Employer's eligible 457(b) plan(s). Eligible Employees who are employed on the date the Plan is adopted will be will not be given credit for prior contributions made to the eligible 457(b) plan(s) for purposes of satisfying the waiting period. After initially meeting the waiting period, any interruption of employee contributions to the eligible 457(b) plan(s) will will not require the employee to meet another waiting period to qualify for matching contributions. AA-8 GMA 401(a) DC Plan ______________________Augusta, Georgia Different periods of service in which deferrals are made as an Eligible Employee will will not be added together to determine if the waiting period has been satisfied. EMPLOYER CONTRIBUTIONS A Participating Employer may make Matching Contributions and/or Non-Matching Contributions as specified below. Matching Contributions and Non-Matching Contributions that are tied to Payroll Periods (as defined in this Adoption Agreement) must be remitted to the Administrator no later than 15 business days after the end of the Payroll Period. Annual Contributions must be remitted to the Administrator no later than 15 days after the end of the Plan Year. A Participating Employer may establish one or more classes of employees for contribution purposes in this Adoption Agreement. However, no employee may be excluded from contributions based on the attainment of a maximum age. The Participating Employer hereby elects to make contributions as follows (check matching, non-matching, or both as applicable): Matching Contributions Employer Contributions shall be made to match all or a portion of a Participant's contribution to an eligible 457(b) deferred compensation plan, including but not limited to the GMA Deferred Compensation Plan. The Employer must identify the class or classes of Participants for whom contributions will be made and the contribution formula: Class A Matching Contributions will be made on the following basis for Class A Participants: Class A Participants are (check one): All Eligible Employees Other (must specify; specific positions are permissible; must be Eligible Employees; specific individuals may not be named): ________________________________________________ The Employer elects the following matching contribution formula for Class A Participants (check and complete "Percentage Match," "Flat Dollar Match," or "Other Formula" below): Percentage Match: For each Payroll Period in which the Participant contributed to _______________________________________________________________ (insert plan name), an eligible 457(b) Plan of the Employer, the Employer will contribute ___________% (insert percentage) of the dollar amount contributed to the 457(b) Plan. (For example, if an Employer elects a 50% match, then for every $10 the Participant contributes to an eligible 457(b) Plan, the Employer will contribute $5 to this Plan). AA-9 GMA 401(a) DC Plan ______________________Augusta, Georgia Cap on Percentage Match - The Employer may wish to establish a cap on its matching contributions, so that the percentage (%) match amount indicated above cannot exceed a certain amount per Payroll Period. The Employer hereby elects the following cap on its percentage matching contribution (check and fill in $ or % of compensation limit to apply below, or check "no cap" below): Flat Dollar Cap: In no event will Matching Contributions made on behalf of a Participant exceed a flat dollar amount equal to (complete as applicable): $____________ per weekly Payroll Period $____________ per bi-weekly Payroll Period $____________ per semi-monthly Payroll Period $____________ per monthly Payroll Period [Note: If the Employer has more than one Payroll Period, you should indicate dollar cap that will apply with respect to each Payroll Period e.g., $100 per weekly Payroll Period, and $200 per bi-weekly Payroll Period]. Cap Equal to Percentage of Total Compensation: In no event will Matching Contributions made on behalf of a Participant exceed _________% of the Participant's §457(e)(5) includable compensation (gross income from the Employer) per Payroll Period. No Cap Flat Dollar Match: For each Payroll Period in which the Participant contributed at least $ _______ (may be $1 to $25) to an eligible 457(b) Plan of the Employer, the Participating Employer will contribute a flat dollar amount as shown below (complete as applicable): $_______ per weekly Payroll Period $_______ per bi-weekly Payroll Period $_______ per semi-monthly Payroll Period $_______ per monthly Payroll Period Other Formula for Calculating Matching Contributions (must specify formula that complies with definitely determinable requirements of Treasury Regulations Section 1.401-1(b)(1)(i) and does not violate limits applicable to governmental plans under Code Sections 401(a)(17) and 415): _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ AA-10 GMA 401(a) DC Plan ______________________Augusta, Georgia [Do not complete following section on Class B Matching Contributions if all Eligible Employees are included in Class A above]. Class B Matching Contributions will be made on the following basis for Class B Participants: Class B Participants are (must specify; specific positions are permissible; must be Eligible Employees; specific individuals may not be named): _____________________________________________________________________________. The Employer elects the following matching contribution formula for Class B Participants (check and complete "Percentage Match," "Flat Dollar Match," or "Other Formula" below): Percentage Match: For each Payroll Period in which the Participant contributed to ______________________________________________________________ (insert plan name), an eligible 457(b) Plan of the Employer, the Employer will contribute ___________% (insert percentage) of the dollar amount contributed to the 457(b) Plan. (For example, if an Employer elects a 50% match, then for every $10 the Participant contributes to an eligible 457(b) Plan, the Employer will contribute $5 to this Plan). Cap on Percentage Match - The Employer may wish to establish a cap on its matching contributions, so that the percentage (%) match amount indicated above cannot exceed a certain amount per Payroll Period. The Employer hereby elects the following cap on its percentage matching contribution (check and fill in $ or % of compensation limit to apply below, or check "no cap" below): Flat Dollar Cap: In no event will Matching Contributions made on behalf of a Participant exceed a flat dollar amount equal to (complete as applicable): $____________ per weekly Payroll Period $____________ per bi-weekly Payroll Period $____________ per semi-monthly Payroll Period $____________ per monthly Payroll Period [Note: If the Employer has more than one Payroll Period, you should indicate dollar cap that will apply with respect to each Payroll Period e.g., $100 per weekly Payroll Period, and $200 per bi-weekly Payroll Period]. Cap Equal to Percentage of Total Compensation: In no event will Matching Contributions made on behalf of a Participant exceed _________% of the Participant's §457(e)(5) includable compensation (gross income from the Employer) per Payroll Period. AA-11 GMA 401(a) DC Plan ______________________Augusta, Georgia No Cap Flat Dollar Match: For each Payroll Period in which the Participant contributed at least $ _______ (may be $1 to $25) to an eligible 457(b) Plan of the Employer, the Participating Employer will contribute a flat dollar amount as shown below (complete as applicable): $_______ per weekly Payroll Period $_______ per bi-weekly Payroll Period $_______ per semi-monthly Payroll Period $_______ per monthly Payroll Period Other Formula for Calculating Matching Contributions (must specify formula that complies with definitely determinable requirements of Treasury Regulations Section 1.401-1(b)(1)(i) and does not violate limits applicable to governmental plans under Code Sections 401(a)(17) and 415): _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ [Skip to "Payroll Period" below if Employer is not going to make Non-Matching Contributions] Non-Matching Contributions The Employer hereby elects to make contributions to the Plan without regard to a Participant's contribution to an eligible 457(b) plan(s). The Employer must identify the class or classes of Participants for whom these contributions will be made and the contribution formula: Non-Matching Contributions shall be made on the following basis for Class C Participants: Class C Participants are (check one): All Eligible Employees Other (must specify; specific positions are permissible; must be Eligible Employees; specific individuals may not be named): _____________________________________________________. The Employer elects the following contribution formula for Class C Participants (check one): AA-12 GMA 401(a) DC Plan ______________________Augusta, Georgia Year-End Contributions: A one-time Plan Year-end contribution of $_________ or _______% of Compensation per Participant. 2% of Compensation per Participant for each Payroll Period. A flat dollar amount per Payroll Period as shown below (complete as applicable): $_______ per weekly Payroll Period $_______ per bi-weekly Payroll Period $_______ per semi-monthly Payroll Period $_______ per monthly Payroll Period Other Formula for Calculating Non-Matching Contributions (must specify formula that complies with definitely determinable requirements of Treasury Regulations Section 1.401-1(b)(1)(i) and does not violate limits applicable to governmental plans under Code Sections 401(a)(17) and 415): ____________________________________________________________ ____________________________________________________________ [Do not complete the following section on Class D Non-Matching Contributions if all Eligible Employees are included in Class C above]. Non-Matching Contributions shall be made on the following basis for Class D Participants: Class D Participants are (must specify; specific positions are permissible; must be Eligible Employees; specific individuals may not be named): ________________________________________________. The Employer elects the following contribution formula for Class D Participants (check one): Year-End Contributions: A one-time Plan Year-end contribution of $______________ or ______% of Compensation per Participant. ______% of Compensation per Participant for each Payroll Period. A flat dollar amount per Pay Period as shown below (complete as applicable): $_______ per weekly Payroll Period $_______ per bi-weekly Payroll Period $_______ per semi-monthly Payroll Period $_______ per monthly Payroll Period AA-13 GMA 401(a) DC Plan ______________________Augusta, Georgia Other Formula for Calculating Non-Matching Contributions (must specify formula that complies with definitely determinable requirements of Treasury Regulations Section 1.401-1(b)(1)(i) and does not violate limits applicable to governmental plans under Code Sections 401(a)(17) and 415): ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ For purposes of computing non-matching contributions, "Compensation" is defined in the Plan, subject to the limits imposed by Georgia Code Section 47-1-13(b) and Internal Revenue Code Section 401(a)(17), as adjusted for cost-of-living increases under Internal Revenue Code Section 401(a)(17)(B). The Participating Employer must monitor contributions to the Plan on behalf of a Participant to this Plan and any other 401(a) plan maintained by the Participating Employer to confirm compliance with Internal Revenue Code Section 415 and Article 5 of the Master Plan. To the extent an amendment to this Adoption Agreement is needed to satisfy the Internal Revenue Code Section 415 limit that could not otherwise be provided for in the above Sections, please complete as applicable: ______________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ______________________________________________________________________________ COMPENSATION Compensation Paid After Severance From Employment -- A Participating Employer may elect to include certain post-severance payments in Compensation for purposes of computing contributions under the Plan, but only if these amounts are paid no later than 2½ months after severance from employment or, if later, the end of the calendar year that includes a Participant's severance from employment, and only if it is a payment that, absent a severance from employment, would have been paid to the Participant while the Participant continued in employment with the Participating Employer. The Participating Employer makes the following election with respect to including post-severance payments in Compensation (Note: if the following is not completed, no post-severance payments will be included in Compensation by default): No post-severance payments will be included in Compensation for purposes of computing contributions under the Plan (if this box is checked, skip to "Payroll Period" below). AA-14 GMA 401(a) DC Plan ______________________Augusta, Georgia For purposes of calculating contributions under the Plan, the following post-severance payments will be included in Compensation, as long as: 1) they are paid no later than 2½ months after severance from employment or, if later, the end of the calendar year that includes the Participant's severance from employment; and 2) absent a severance from employment, they would have been paid to the Participant while the Participant continued in employment with the Participating Employer (check all that apply): regular compensation paid after severance from employment for services rendered prior to severance during the Participant's regular working hours compensation paid after severance from employment for services rendered prior to severance outside the Participant's regular work hours (such as overtime or shift differential), commissions, bonuses, or other similar payments post-severance payments for unused accrued bona fide sick, vacation or other leave, but only if the Participant would have been able to use the leave if employment had continued Other: VESTING FOR EMPLOYER CONTRIBUTIONS A Participating Employer may establish a vesting schedule for Employer Contributions. This means that if the Participant leaves the Participating Employer's employment prior to completing a specified period of service (not to exceed 5 years), the Participant forfeits all or part of the Employer's Contributions. However, upon Death or Disability or the termination of the Plan, the Participant is 100% vested in the Participant's Employer Contributions, notwithstanding any vesting schedule. If a vesting schedule is established, it is the Employer's responsibility to calculate the Eligible Employee's service and report it to the Administrator. Unless otherwise specified below, for purposes of vesting, service means the number of years and complete months of service of a Participant as an Eligible Employee of the Employer and the Participant's service begins with the first day of employment as an Eligible Employee. The Employer hereby elects the following (check one): Immediate Vesting. No vesting schedule. Employer Contributions are 100% vested from the time credited to the Participant's Account (if this option is elected, do not complete the rest of this section). Cliff Vesting. Employer Contributions are 100% vested after a Participant has been employed as an Eligible Employee for 5 years (not to exceed 5 years) (the "Vesting Period"). Matching contributions remain 0% vested until the Participant satisfies the full Vesting Period. AA-15 GMA 401(a) DC Plan ______________________Augusta, Georgia Graduated Vesting Schedule. Employer Contributions are vested on the following graduated scale (insert vesting % for each completed year of service as an Eligible Employee. Note: Maximum waiting period for 100% vesting may not exceed 5 years): Completed Years of Service as Eligible Employee Vested % 1 year 2 years 3 years 4 years 5 years _____% _____% _____% _____% 100 % Complete the following items if Employer has elected Cliff Vesting or Graduated Vesting: In determining the Participant's total years of service for vesting purposes, Eligible Employees who are employed on the date the Plan is adopted by the Employer (check one): will be will not be given credit for prior service as an Eligible Employee. In determining the Participant's total years of service for vesting purposes, different periods of employment as an Eligible Employee (check one): will be added together will not be added together will be added together if the Participant is reemployed with the Employer before completing a period of separation of 5 years (not to exceed 5 years). TREATMENT OF FORFEITURES If a Participant separates from service, the Participant's non-vested Employer Contributions shall be forfeited as of the date of the Participant's Separation from Service. Amounts forfeited during a Plan Year shall be held unallocated until they are used to reduce or otherwise supplement Employer Contributions as of the earliest possible date such contributions are required to be made to the Plan. If there are no future Employer Contributions (as in the case of a frozen plan), forfeitures shall be used for administrative expenses; after which, any remaining forfeitures shall be allocated to Participants' Accounts. MODIFICATION OF THE TERMS OF THE ADOPTION AGREEMENT If a Participating Employer desires to amend any of its elections contained in this Adoption Agreement (or any Addendum), the Governing Authority by official action must adopt an amended Adoption Agreement (and any Addendum, if applicable) and forward the amended Adoption Agreement (and any Addendum) to the Trustees for approval. The amended Adoption Agreement (and Addendum) is not effective until approved by the Trustees and other procedures required by the Plan have been implemented. AA-16 GMA 401(a) DC Plan ______________________Augusta, Georgia The Administrator will inform the Participating Employer of any amendments made by the Trustees to the Plan. If there are no future Employer Contributions (as in the case of a frozen plan), forfeitures shall be used for administrative expenses, and, if forfeitures remain, shall be allocated to Participants' accounts. TERMINATION OF THE ADOPTION AGREEMENT This Adoption Agreement (and any Addendum) may be terminated only in accordance with the Plan. The Administrator will inform the Participating Employer of the discontinuance or abandonment of the Plan by the Trustees. EXECUTION BY EMPLOYER This Adoption Agreement (and any Addendum) may only be used in conjunction with the Georgia Municipal Association 401(a) Defined Contribution Plan Master Plan Document approved by the Internal Revenue Service under an opinion letter Q702380a dated June 30, 2020. The failure to properly complete this Adoption Agreement (or any Addendum), or to operate and maintain the Plan and Trust in accordance with the terms of the completed Adoption Agreement (and any Addendum), Master Plan Document and Trust, may result in disqualification of the Plan under the Code. Inquiries regarding the adoption of the Plan, the meaning of Plan provisions, or the effect of the IRS opinion letter should be directed to the Administrator. The Administrator is the Georgia Municipal Association, Inc., with its primary business offices located at: 201 Pryor Street, SW, Atlanta, Georgia 30303. The business telephone number is: (404) 688-0472. The primary person to contact is GMA General Counsel or Deputy Executive Director, Risk Management and Employee Benefits. The foregoing Adoption Agreement is hereby adopted and approved on the _____ day of ______________, __________, by the Augusta, Georgia Commission Council. Signed: Printed Name: Title: Date of Signature: AA-17 GMA 401(a) DC Plan ______________________Augusta, Georgia TRUSTEES APPROVAL The Adoption Agreement is approved by the Board of Trustees of the GMA Defined Contribution and Deferred Compensation Plan. [Complete the following if the purpose of this Adoption Agreement is to establish a new defined contribution plan or to restate a preexisting defined contribution plan of the Participating Employer (other than a GMA 401(a) Defined Contribution Plan).] Contributions shall first be remitted as follows: within 15 business days after the Payroll Period ending ______________, _____. On the following prospective date (specify a specific date): ________________. Dated: ___________________ By: Title: on behalf of the Board of Trustees RESOLUTION OF THE BOARD OF TRUSTEES OF THE GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM AMENDMENT 2 TO THE RESTATED GMEBS DEFINED BENEFIT RETIREMENT PLAN WHEREAS, the Board of Trustees (“Board”) of the Georgia Municipal Employees Benefit System (“GMEBS”) previously adopted the GMEBS Defined Benefit Retirement Plan ("Plan"), which most recently received a favorable advisory level from the IRS on March 30, 2018 and was most recently amended by the Board on September 28, 2018; WHEREAS, the Board has reserved the right to amend the Plan on behalf of Participating Employers in order to retain the qualified status of the Plan in Section 18.02 of the Master Plan Document; and WHEREAS, the Trustees now wish to amend the Plan to implement applicable provisions of the Bipartisan American Miners Act of 2019 concerning the minimum age for In-Service Distribution, and the SECURE Act of 2019 concerning the beginning age for required minimum distributions. NOW, THEREFORE BE IT RESOLVED, this Amendment 2 is hereby adopted to amend the Master Plan effective as set forth herein: 1. Section 6.06(a)(3) of the Master Plan, regarding In-Service Distribution, is amended to reduce the minimum age for In-Service Distribution from sixty-two (62) to fifty-nine and one-half (59 ½) for Plan Years starting on or after January 1, 2020, as follows: (3) Minimum Age Parameters for In-Service Distribution. In order to commence or continue receiving Normal or Alternative Normal Retirement benefits without a Bona Fide Separation from Service, if permitted under the Employer's Plan, a Participant shall be required to satisfy the following minimum age and other requirements: (A) For a Participant who is not a "public safety employee" at the time he applies for Normal or Alternative Normal Retirement benefits (and a Participant who is a public safety employee at the time he applies for Normal or Alternative Normal Retirement benefits unless subparagraph 6.06(a)(3)(B) below applies), for Plan Years beginning on or after January 1, 2020, the Participant must be at least 2 age sixty-twofifty-nine and one half (59 ½ 62) (or such lower age specified under applicable federal law as a safe-harbor age for distributions during working retirement) to receive an In-Service Distribution. For Plan Years beginning before January 1, 2020, the minimum age described herein was sixty-two (or such lower age specified under applicable federal law as a safe-harbor age for distributions during working retirement). (B) For a Participant who is a "public safety employee" in the service of the Employer at the time he applies for Normal or Alternative Normal Retirement benefits, the Participant must be at least age sixty-twofifty-nine and one half (59 ½ 62) (or such lower age specified under applicable federal law as a safe-harbor age for distributions during working retirement) to receive an In-Service Distribution; provided, however, that for Plan Years beginning before January 1, 2020, the minimum age described herein was sixty-two (or such lower age specified under applicable federal law as a safe-harbor age for distributions during working retirement). Notwithstanding the foregoing, if the Adopting Employer's Plan provides for a Normal Retirement Age or Alternative Normal Retirement Age which applies only to public safety employees and which is at least age fifty (50) (or such lower age specified under applicable federal law as a safe-harbor age for distributions during working retirement), the Participant may receive an In-Service Distribution as long as he is at least such age. For purposes of this subparagraph (B), "public safety employees" are employees of the Adopting Employer who provide police protection, firefighting services, or emergency medical services for any area within the jurisdiction of the Adopting Employer. (C) Notwithstanding any provision to the contrary, effective for Employees hired during Plan Years beginning on or after the later of: January 1, 2017; or the close of the first regular legislative session of the legislative body with the authority to amend the plan that begins on or after the date that is 3 months after the final regulations are published in the Federal Register, the Plan will comply with the final Normal Retirement age regulations applicable to governmental plans established in Treas. Reg. 1.401(a) – 1, as amended. 2. Section 10.01(b), concerning distribution rules imposed by federal law, are amended to update the age for a Participant’s required beginning date, as follows: (b) A Participant's entire interest will be distributed, or begin to be distributed, to the Participant no later than the Participant's required beginning date. For purposes of this Section, "required beginning date" means April 1 of the calendar year following the later of (i) the calendar year in which the Participant reaches age seventy-two (72) (age seventy and one-half (70½) for distributions required to be made before January 1, 2020, with respect to a member who would have attained age 70½ before January 1, 2020), or (ii) the calendar year in which the Participant Retires. 3 3. Section 10.01(c)(1), concerning distribution rules imposed by federal law, are amended to update the Participant’s age for the purpose of distributions to his or her surviving spouse when said surviving spouse is the sole Designated Beneficiary, as follows: (c) If the Participant dies before distributions begin, the Participant's entire interest will be distributed, or begin to be distributed, no later than as follows: (1) If the Participant's surviving spouse is the Participant's sole designated beneficiary, then distributions to the surviving spouse will begin by December 31 of the calendar year immediately following the calendar year in which the Participant died, or by December 31 of the calendar year in which the Participant would have attained age seventy-two (72) (age seventy and one-half (70½) for distributions required to be made before January 1, 2020, with respect to a member who would have attained age 70½ before January 1, 2020), if later. RESOLVED FURTHER by the Board that the appropriate officers and employees of GMA or the Administrator are authorized to take any and all actions that they deem appropriate or necessary to effectuate the foregoing resolutions on behalf of the Board, including but not limited to making non-substantive modifications to Plan documents as necessary, and that all prior actions taken in effectuating the Restated Plan documents and cooperation with IRS requests and directives are hereby ratified and confirmed in all respects. The terms of this Resolution are approved and agreed to by the Board of Trustees of the Georgia Municipal Employees Benefit System this 25th day of September, 2020. Attest: Georgia Municipal Employees Benefit System ____________________________ ________________________________ Larry Hanson, Secretary-Treasurer W.D. Palmer, III, Chairman Adopted by the Board of Trustees at the meeting held on September 25, 2020. THE GEORGIA MUNICIPAL ASSOCIATION, INC. 401(a) DEFINED CONTRIBUTION PLAN MASTER PLAN DOCUMENT Amended and Restated As of January 1, 2018 Administered by: Georgia Municipal Association, Inc. 201 Pryor Street, SW Atlanta, Georgia 30303 Telephone: 404-688-0472 Facsimile: 678-686-6289 i GMA 401(a) DC Plan TABLE OF CONTENTS Page ARTICLE I - DEFINITIONS .................................................................................................1 1.01 "Account"..........................................................................................................1 1.02 "Addendum" .....................................................................................................2 1.03 "Administrator" .................................................................................................2 1.04 "Applicable Form" ............................................................................................2 1.05 "Adoption Agreement" .....................................................................................2 1.06 "Beneficiary" ....................................................................................................2 1.07 "Code" ...............................................................................................................2 1.08 "Compensation" ................................................................................................2 1.09 "Deferred Compensation Plan" .........................................................................3 1.10 "Disability" or "Disabled" ................................................................................3 1.11 "Eligible Employee" .........................................................................................3 1.12 "Employee" .......................................................................................................4 1.13 "Employer" .......................................................................................................4 1.14 "Employer Contribution Account" ...................................................................4 1.15 "Employer Contributions" ................................................................................4 1.16 "Employer Matching Contribution Account" ...................................................4 1.17 "Employer Non-Matching Contribution Account" ...........................................4 1.18 "Governing Authority" .....................................................................................5 1.19 "Investment Fund" ............................................................................................5 1.20 "Matching Contribution" ..................................................................................5 1.21 "Non-Matching Contribution" ..........................................................................5 1.22 "Normal Retirement Age" ................................................................................5 -ii- GMA 401(a) DC Plan 1.23 "Participant" ......................................................................................................5 1.24 "Participating Employer" ..................................................................................5 1.25 "Payroll Period" ................................................................................................5 1.26 "Plan Year" .......................................................................................................5 1.27 "Provider" .........................................................................................................5 1.28 "Rollover Account"...........................................................................................6 1.29 "Separation from Service" ................................................................................6 1.30 "Service Manager" ............................................................................................6 1.31 "State" ...............................................................................................................6 1.32 "Transfer Account" ...........................................................................................6 1.33 "Trust" ...............................................................................................................6 1.34 "Trustees"..........................................................................................................6 1.35 "Rules of Construction" ....................................................................................7 ARTICLE II - PARTICIPATION BY EMPLOYERS .............................................................7 2.01 Participating Employer .....................................................................................7 2.02 Multiple Employer Plan ....................................................................................8 ARTICLE III - ELIGIBLE EMPLOYEE PARTICIPATION ...................................................8 3.01 Participation Procedure .....................................................................................8 3.02 Cessation of Plan Participation .........................................................................8 ARTICLE IV - CONTRIBUTIONS ..........................................................................................8 4.01 Contributions ....................................................................................................8 4.02 Matching Contributions ....................................................................................9 4.03 Eligibility for Matching Contributions .............................................................9 4.04 Non-Matching Contributions ............................................................................9 4.05 Eligibility for Non-Matching Contributions ...................................................10 -iii- GMA 401(a) DC Plan 4.06 Changes in Employer Contributions ...............................................................10 4.07 Employee Contributions, Rollovers, and Transfers ........................................10 4.08 Remittance of Contributions ...........................................................................10 4.09 Delinquent Contributions ................................................................................11 ARTICLE V - LIMITATIONS ON CONTRIBUTIONS.......................................................11 5.01 Applicability of Article ...................................................................................11 5.02 Limitation under Code Section 415 ................................................................11 5.03 Participating Employer Responsibility for Contribution Limits ....................14 ARTICLE VI - ACCOUNTS AND REPORTS.......................................................................15 6.01 Account ...........................................................................................................15 6.02 Statements of Account ....................................................................................15 6.03 Year End Reports ............................................................................................16 ARTICLE VII - VALUATION OF ACCOUNTS ....................................................................16 7.01 Valuation .........................................................................................................16 7.02 Deposits ..........................................................................................................16 7.03 Report from Administrator to Trustees ...........................................................16 ARTICLE VIII - TRUST ............................................................................................................16 8.01 Trust Status .....................................................................................................16 8.02 Trust Fund .......................................................................................................17 ARTICLE IX - INVESTMENT OF ACCOUNTS ..................................................................17 9.01 Investment Options .........................................................................................17 9.02 Investment Default Option .............................................................................18 ARTICLE X - VESTING .......................................................................................................18 10.01 Vesting Standards ...........................................................................................18 10.02 Forfeitures .......................................................................................................19 -iv- GMA 401(a) DC Plan ARTICLE XI - BENEFITS ......................................................................................................19 11.01 Benefit Payments ............................................................................................19 11.02 Payment Options .............................................................................................20 11.03 Lump Sum Settlement ....................................................................................20 11.04 Designated Beneficiary ...................................................................................21 ARTICLE XII - MINIMUM DISTRIBUTION RULES...........................................................22 12.01 Precedence ......................................................................................................22 12.02 Requirements of Treasury Regulations ..........................................................22 12.03 Time and Manner of Distribution ...................................................................22 12.04 Required Minimum Distribution During Participant's Lifetime .....................25 12.05 Required Minimum Distributions After Participant's Death ..........................26 12.06 Definitions for this Article ..............................................................................28 12.07 TEFRA Section 242(b)(2) Elections ..............................................................29 12.08 No Expansion of Payment Options.................................................................31 ARTICLE XIII - ELIGIBLE ROLLOVER from this plan .........................................................31 13.01 Plan Distributions and Withholding Requirements ........................................31 13.02 Definitions ......................................................................................................31 ARTICLE XIV - ELIGIBLE ROLLOVERS TO THIS PLAN ..................................................34 ARTICLE XV - TRANSFERS ..................................................................................................34 ARTICLE XVI - PARTICIPATING EMPLOYER OBLIGATIONS ........................................35 ARTICLE XVII - PLAN LOANS................................................................................................36 ARTICLE XVIII - ADMINISTRATION OF PLAN ....................................................................36 18.01 Compliance with Code Section 401(a) ...........................................................36 18.02 Trustees' Duties and Powers ...........................................................................36 18.03 Advice .............................................................................................................37 -v- GMA 401(a) DC Plan 18.04 Delegation by Trustees ...................................................................................37 18.05 Fiduciary Insurance ........................................................................................38 18.06 Payment of Benefits ........................................................................................38 18.07 Limitation on Recovery ..................................................................................39 ARTICLE XIX - CLAIMS PROCEDURE ................................................................................39 19.01 Claims Procedure: Service Manager .............................................................39 19.02 Claims Procedure: Employer .........................................................................40 19.03 Claims Procedure: Administrator ..................................................................40 19.04 Claims Review ................................................................................................40 19.05 Appeals Procedure ..........................................................................................41 19.06 Report to Trustees Concerning Claims and Appeals ......................................42 ARTICLE XX - AMENDMENT OF THE PLAN ....................................................................42 20.01 Provider and Amendments .............................................................................42 20.02 Amendment of Adoption Agreement and/or Addendum by Participating Employer ...................................................................................44 ARTICLE XXI - TERMINATION .............................................................................................45 21.01 Plan Termination or Freeze by Participating Employer .................................45 21.02 Discontinuance of Contributions ....................................................................46 21.03 Effect of Termination or Freeze by Participating Employer ..........................46 21.04 Termination of the Entire Plan .......................................................................47 ARTICLE XXII - NONASSIGNABILITY .................................................................................47 22.01 Nonassignment ...............................................................................................47 22.02 Rights ..............................................................................................................47 ARTICLE XXIII - DOMESTIC RELATIONS ORDERS ............................................................48 23.01 General Provisions ..........................................................................................48 23.02 Investment .......................................................................................................48 -vi- GMA 401(a) DC Plan 23.03 Distributions to Alternate Payees ...................................................................48 ARTICLE XXIV - MISCELLANEOUS .......................................................................................49 24.01 Federal Taxes ..................................................................................................49 24.02 Contract ...........................................................................................................49 24.03 Conflicts ..........................................................................................................49 24.04 Limitation on Rights .......................................................................................50 24.05 USERRA Compliance ....................................................................................50 24.06 Procedure when Distributee Cannot be Located ............................................53 24.07 Erroneous Payments .......................................................................................53 24.08 Mistaken Contributions ..................................................................................53 24.09 Release ............................................................................................................54 24.10 Liability ...........................................................................................................54 24.11 Governing Laws ..............................................................................................54 24.12 Necessary Parties to Disputes .........................................................................54 24.13 Severability .....................................................................................................55 24.14 Supersession ...................................................................................................55 24.15 Counterparts ....................................................................................................55 24.16 General Provision ...........................................................................................55 THE GEORGIA MUNICIPAL ASSOCIATION, INC. DEFINED CONTRIBUTION PLAN The Georgia Municipal Association, Inc. Defined Contribution Plan ("Plan") is hereby amended and restated, generally effective January 1, 2018, except as otherwise provided herein, pursuant to a resolution of the Board of Trustees of the Georgia Municipal Association, Inc. ("GMA") Defined Contribution and Deferred Compensation Program, adopted _________. The Plan is a governmental qualified defined contribution money purchase plan under Sections 401(a) and 414(d) of the Internal Revenue Code and is part of the GMA Defined Contribution and Deferred Compensation Program, as established by resolution of the Board of Directors of GMA. Plan provisions are intended to comply with Internal Revenue Code Section 401(a) and applicable provisions of additional changes in federal law and guidance from the Internal Revenue Service under Internal Revenue Service Notice 2017-37 (the 2017 Cumulative List) and are effective as of the applicable effective dates set forth in the Plan. The Plan consists of the provisions set forth in this Master Plan document, along with the provisions set forth in the Adoption Agreement and any Addendum of any Participating Employer, and any amendments to the Master Plan, the Adoption Agreement, and any Addendum. ARTICLE I - DEFINITIONS 1.01 "Account" means an account maintained for a Participant by the Administrator, which may include the following subaccounts and any other subaccounts established by the Administrator pursuant to Section 6.01: the Employer Contribution Account, the Employer Matching Contribution Account, the Employer Non-Matching Contribution Account, the Rollover Account, and the Transfer Account. -2- GMA 401(a) DC Plan 1.02 "Addendum" means any Addendum to an Adoption Agreement entered into by an Employer. 1.03 "Administrator" means GMA, and includes the Service Manager with regard to functions delegated by the Trustees to the Service Manager. 1.04 "Applicable Form" means the appropriate form as designated and furnished by the Administrator to make an election or provide a notice as required by the Plan. If a written election or consent is not specifically required by the Code, the Administrator may prescribe a verbal, electronic, or telephonic instruction in lieu of or in addition to a written form. 1.05 "Adoption Agreement" means the agreement entered into by an Employer to participate in this Plan. 1.06 "Beneficiary" means the person or persons designated by a Participant to receive any benefit payable upon the Participant's death. 1.07 "Code" means the Internal Revenue Code of 1986, as amended and as applicable to governmental plans as defined in Code Section 414(d). The term also includes the Internal Revenue Code of 1954, as amended and as applicable to governmental plans as defined in Code Section 414(d). 1.08 "Compensation" means all of a Participant's wages as defined in Code Section 3401(a) for the purposes of income tax withholding at the source but determined without regard to any rules that limit the remuneration included in wages based on the nature or location of the employment or the services performed (such as the exception for agricultural labor in Code Section 3401(a)(2)); provided, however, compensation shall also include the amount of any elective deferrals, as defined in Code Section 402(g)(3), and any amount contributed or deferred by the employer at the election of the Employee and which is not includable in the gross income -3- GMA 401(a) DC Plan of the Employee by reason of Code Section 125 or 457, and elective amounts that are not includable in the gross income of the Employee by reason of Code Section 132(f)(4). If so elected in the Adoption Agreement, Compensation also includes certain additional amounts if paid no later than 2½ months after severance from employment or the end of the calendar year that includes a Participant's severance from employment that, absent a severance from employment, would have been paid to the Participant while the Participant continued in employment with the Participating Employer. The compensation of each Participant for any Plan Year shall not exceed $275,000 (for 2017), as adjusted for cost of living increases in accordance with Code Section 401(a)(17)(B). 1.09 "Deferred Compensation Plan" means any eligible deferred compensation plan of the Employer under Code Section 457(b), including but not limited to the Georgia Municipal Association Deferred Compensation Plan. 1.10 "Disability" or "Disabled" means a total and permanent disability determined as follows: (i) by the Social Security Administration for a Participant who is covered by Social Security; or (ii) by the Employer, for a Participant who is not covered by Social Security. With respect to (ii), an individual shall be considered to be Disabled if he is unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment which can be expected to result in death or to be of long-continued and indefinite duration; provided, however, an individual shall not be considered to be Disabled unless he furnishes proof of the existence thereof in such form and manner as the Secretary of the Treasury may require. 1.11 "Eligible Employee" means an Employee who by the Adoption Agreement is eligible to participate in the Plan. -4- GMA 401(a) DC Plan 1.12 "Employee" means any person who is regularly employed in the services of the Employer as an employee and shall include elected or appointed members of the Governing Authority and Municipal Legal Officers if they are included as Eligible Employees in the Adoption Agreement. However, notwithstanding any other provision of the Plan to the contrary, the term "Employee" does not include: (a) an individual who is a nonresident alien and who receives no earned income (within the meaning of Code Section 911(d)(2)) from an Employer which constitutes income from sources within the United States within the meaning of Code Section 861(a)(3); (b) a leased employee; or (c) any person treated in good faith by an Employer as an independent contractor, regardless of whether such person is later determined to be a common law employee for tax purposes. 1.13 "Employer" means any municipal corporation, consolidated government, political subdivision, or other governmental instrumentality in the State. 1.14 "Employer Contribution Account" means the subaccount maintained by the Administrator to which Employer Contributions pursuant to Article IV, if any, may be credited. 1.15 "Employer Contributions" means Matching Contributions and Non-Matching Contributions determined under the Adoption Agreement and made by a Participating Employer to an Account for a Participant. 1.16 "Employer Matching Contribution Account" means the subaccount maintained by the Administrator to which Employer Matching Contributions pursuant to Article IV, if any, may be credited. 1.17 "Employer Non-Matching Contribution Account" means the subaccount maintained by the Administrator to which Employer Non-Matching Contributions pursuant to Article IV, if any, may be credited. -5- GMA 401(a) DC Plan 1.18 "Governing Authority" means the entity authorized by law to act for the Employer and adopt this Plan through the Adoption Agreement. 1.19 "Investment Fund" means an investment fund which forms part of the Trust Fund as established by the Trustees. 1.20 "Matching Contribution" means the Participating Employer matching contributions as determined under the Adoption Agreement and made pursuant to Article IV. 1.21 "Non-Matching Contribution" means the Participating Employer non-matching contributions as determined under the Adoption Agreement and made pursuant to Article IV. 1.22 "Normal Retirement Age" means the date a Participant attains age sixty-five (65). 1.23 "Participant" means an Eligible Employee who participates under this Plan by enrolling (including a default enrollment) and maintaining an Account balance. 1.24 "Participating Employer" means any Employer who elects to participate in the Plan pursuant to Article II with respect to the Eligible Employees of one (1) or more departments. 1.25 "Payroll Period" means the period during which payroll is determined by the Participating Employer. 1.26 "Plan Year" means the plan year as determined by a Participating Employer in the Adoption Agreement. 1.27 "Provider" means Georgia Municipal Association, Inc., who is the Provider sponsoring the Plan on behalf of the Trustees. -6- GMA 401(a) DC Plan 1.28 "Rollover Account" means the subaccount maintained by the Administrator to which rollovers pursuant to Article XIV will be credited. The Administrator may establish one or more rollover subaccounts for a Participant. 1.29 "Separation from Service" means severance of a Participant's employment with the Participating Employer for any reason, including retirement. A Participant shall be deemed to have Separated from Service with the Participating Employer for purposes of the Plan when, in accordance with the established personnel practices of the Participating Employer, the employment relationship is considered actually terminated. If a Participant has not been terminated, but the Participant has not performed services for the Participating Employer for a period of six (6) consecutive months and the Participant is not on a paid leave of absence, the Participant shall be deemed Separated from Service for purposes of this Plan at the end of the six (6) month period. 1.30 "Service Manager" means the person or organization appointed by the Trustees to perform service and administrative functions delegated by the Trustees. 1.31 "State" means the State of Georgia. 1.32 "Transfer Account" means the subaccount maintained by the Administrator to which transfers to the Plan pursuant to Article XV will be credited. The Administrator may establish one or more transfer subaccounts for a Participant. 1.33 "Trust" means the trust established by the Trustees pursuant to a written agreement that constitutes a valid trust under the law of Georgia. 1.34 "Trustees" means the Board of Trustees of the GMA Defined Contribution and Deferred Compensation Program. -7- GMA 401(a) DC Plan 1.35 "Rules of Construction" words used herein in the masculine gender shall be construed to include the feminine gender where appropriate, and words used herein in the singular or plural shall be construed as being in the plural or singular where appropriate. ARTICLE II - PARTICIPATION BY EMPLOYERS 2.01 Participating Employer. An Employer may make the Plan available to its Employees if it takes the following actions: (a) The Governing Authority of the Employer must pass a resolution formally adopting this Plan for its Employees and approving the Adoption Agreement. (b) The resolution must indicate the date of adoption. (c) The resolution must commit to the terms of an Adoption Agreement as completed by the Employer. (d) the resolution must specify that the Employer shall abide by the terms of the Plan and the Trust, including all investment, administrative, and service agreements of the Plan, and all applicable provisions of the Code and other applicable law. (e) The resolution must acknowledge that the Trustees are only responsible for the Plan and have no responsibility for other employee benefit plans maintained by the Employer. (f) Employers whose Employees are participating in a defined contribution plan under Code Section 401(a) and 414(d) as of the effective date of the Adoption Agreement must inform the Administrator of the name of and the provider of that plan and must provide any other information requested by the Administrator. The Trustees shall determine whether the resolution complies with this section. If it does, and provided the other requirements of the Plan and Trust are met, the Trustees shall execute the Adoption Agreement and provide appropriate forms for the Employer to implement its participation in the Plan. -8- GMA 401(a) DC Plan 2.02 Multiple Employer Plan. An Employer may include in its Resolution coverage for additional employers, such that the Plan will cover multiple employers, who will be treated as Participating Employers. These additional employers shall be governed by the terms of the Plan as adopted in the Adoption Agreement. ARTICLE III - ELIGIBLE EMPLOYEE PARTICIPATION 3.01 Participation Procedure. Only Eligible Employees as defined by the Adoption Agreement may be Participants in the Plan. The Administrator shall prescribe the enrollment form for Eligible Employees to become Participants. 3.02 Cessation of Plan Participation. An Eligible Employee shall cease to be a Participant on the distribution and/or forfeiture of the Participant's entire interest in the Plan. ARTICLE IV - CONTRIBUTIONS 4.01 Contributions. Contributions shall be made to the Plan in accordance with this Article, the Adoption Agreement, and subject to the limitations under Article V. A Participating Employer shall specify in the Adoption Agreement whether it will make Matching Contributions and/or non-Matching Contributions. Matching Contributions shall be made to match all or a portion of the Participant's contributions to a Deferred Compensation Plan, in accordance with the formula and method specified by the Participating Employer in the Adoption Agreement. Non-Matching Contributions are not tied to Participant contributions to a Deferred Compensation Plan and shall be made in accordance with the formula and method specified by the Participating Employer in the Adoption Agreement. The Adoption Agreement establishing the amount and method of calculating contributions continues in effect from Plan Year to Plan Year until amended or repealed by the Governing Authority or until the Participating Employer's participation in the Plan is terminated. -9- GMA 401(a) DC Plan 4.02 Matching Contributions. If the Adoption Agreement provides for Matching Contributions, the Governing Authority shall determine and specify in the Adoption Agreement the formula for calculating the Matching Contributions, which may be all or a specified portion of a Participant's contribution to a Deferred Compensation Plan. In the Adoption Agreement, the Participating Employer may establish different classes of Participants who are eligible or ineligible to receive Matching Contributions. The Employer may also establish different Matching Contribution amounts or formulas applicable to different classes of Eligible Employees. 4.03 Eligibility for Matching Contributions. (a) If the Adoption Agreement provides for Matching Contributions, a Participant shall be eligible for Matching Contributions for any Payroll Period only if the Participant meets the conditions set forth in the Adoption Agreement. (b) In no event shall a Participant receive any Matching Contributions for any Payroll Period for which the Participant does not have an effective payroll deferral to a Deferred Compensation Plan for that Payroll Period. 4.04 Non-Matching Contributions. If the Adoption Agreement provides for Non-Matching Contributions, the Governing Authority shall determine and specify in the Adoption Agreement the formula for calculating the Non-Matching Contributions, which may be a fixed amount or a specified portion of a Participant's Compensation. In the Adoption Agreement, the Participating Employer may establish different classes of Participants who are eligible or ineligible to receive Non-Matching Contributions. The Employer may also establish different Non-Matching Contribution amounts or formulas applicable to different classes of Eligible Employees. -10- GMA 401(a) DC Plan 4.05 Eligibility for Non-Matching Contributions. If the Adoption Agreement provides for Employer Non-Matching Contributions, a Participant shall be eligible for Non-Matching Contributions only if the Participant meets the conditions set forth in the Adoption Agreement. 4.06 Changes in Employer Contributions. A Participating Employer may adjust the amount or method of Employer Contributions throughout the Plan Year by adopting a resolution to amend its Adoption Agreement in accordance with Section 20.02. The resolution must be sent to the Administrator. The Trustees must approve or disapprove the amendment and, if approved, establish the effective date of any change to the Employer Contributions. 4.07 Employee Contributions, Rollovers, and Transfers. Employee contributions under the Plan are not required or permitted. However, a Participant may rollover eligible rollover distributions to the Participant's Rollover Account, pursuant to Article XIV. In addition, the Plan may accept transfers to a Participant's Transfer Account, pursuant to Article XV. 4.08 Remittance of Contributions. The Employer Contributions shall be paid as specified in the Adoption Agreement. All amounts of Employer Contributions under the Plan shall be transferred by the Participating Employers to the Trust within the time limits described in this Section. Contributions shall first be remitted to the Trust only after the Employer's Adoption Agreement is approved by the Trustees. Upon approval of the Adoption Agreement, the Trustees shall specify the date Employer Contributions are to commence. In no event shall contributions under the Plan be transferred by the Participating Employer to the Trust later than fifteen (15) business days after the Payroll Period specified in the Adoption Agreement or after the end of the Plan Year with respect to Employer Contributions made on a Plan Year basis. -11- GMA 401(a) DC Plan 4.09 Delinquent Contributions. It is the Participating Employer's responsibility to correctly calculate and timely remit the appropriate Employer Contributions. The Administrator reserves the right to give notice to the highest elected official, the designated representative of the Employer and/or the Eligible Employees of the delinquent Participating Employer in the event it comes to the Administrator's attention that Employer Contributions are not being remitted in a timely manner or that Employer Contributions are otherwise not being made in accordance with the terms of the Plan or in accordance with state or federal law or regulation. Neither GMA, the Trustees, nor the Administrator have any liability for the delinquency of a Participating Employer or for a Participating Employer's failure to make Employer Contributions in accordance with the terms of the Plan or in accordance with state or federal law or regulation. ARTICLE V - LIMITATIONS ON CONTRIBUTIONS 5.01 Applicability of Article. Notwithstanding any provision of the Plan to the contrary, contributions to the Plan and additions to Accounts of Participants shall be limited as provided in Code Section 415 as provided in this Article. 5.02 Limitation under Code Section 415. Notwithstanding anything in the Plan to the contrary, the following limitations shall apply: (a) To the extent required under Code Section 415(c), in no event shall the "annual addition," as defined in this Section for a Participant for any limitation year, exceed the lesser of: (1) Forty Thousand Dollars ($40,000), as adjusted for cost of living under Code Section 415(d) ($55,000 for 2017); or (2) One hundred percent (100%) of Compensation (as defined in Article I) actually paid or includable in gross income during such limitation year. Compensation also includes certain additional amounts if paid no later than 2½ months after severance -12- GMA 401(a) DC Plan from employment or the end of the calendar year that includes a Participant's severance from employment that, absent a severance from employment, would have been paid to the Participant while the Participant continued in employment with the Participating Employer. Such additional amounts include regular compensation for services during the Participant's regular working hours or compensation for services outside the Participant's regular work hours (such as overtime or shift differential), commissions, bonuses, or other similar payments; and, payments for unused accrued bona fide sick, vacation or other leave, but only if the Participant would have been able to use the leave if employment had continued. Any payment to a Participant paid by the Participating Employer not described above is not considered compensation if paid after severance from employment, even if it is paid within 2½ months following severance from employment. An Employee who is in qualified military service (within the meaning of Internal Revenue Code Section 414(u)(1)) shall be treated as receiving compensation from the Participating Employer during such period of qualified military service equal to (i) the compensation the Employee would have received during such period if the Employee were not in qualified military service, determined based on the rate of pay the Employee would have received from the Participating Employer but for the absence during the period of qualified military service, or (ii) if the compensation the Employee would have received during such period was not reasonably certain, the Employee's average compensation from the Participating Employer during the twelve month period immediately preceding the qualified military service (or, if shorter, the period of employment immediately preceding the qualified military service). -13- GMA 401(a) DC Plan Compensation of each Participant shall not exceed the applicable limit established by Code Section 401(a)(17) as of the first day of the limitation year, as increased for the cost of living adjustment ($275,000 for 2017). The cost of living adjustment in effect for a limitation year applies to compensation for the Plan Year that begins with or within such limitation year. (b) The Plan shall be administered so as to comply with the limitations of Code Section 415. (c) For purposes of this Section, all defined contribution plans of a Participating Employer are to be treated as a single defined contribution plan. However, each Participating Employer is to be considered as a separate employer. (d) Any corrections required under this Article V may be made pursuant to the IRS Employee Plans Compliance Resolution System. For limitation years prior to July 1, 2007, if the annual addition for a Participant under the Plan, determined without regard to the limitation of paragraph (a), would have been greater than the annual addition for such Participant as limited by paragraph (a), then the excess, if due to a reasonable error in estimating compensation or such other circumstances as found by the Secretary of the Treasury to justify application of this paragraph, shall be reduced, to the extent necessary to satisfy such limitation by holding the excess unallocated in a suspense account and using it to reduce Participating Employer contributions in subsequent Plan Years. (e) For purposes of this Section, "annual addition" means the annual addition as defined in Code Section 415(c) and as modified in Code Sections 415(l)(1) and 419A(d)(2). In general, Code Section 415(c) defines the annual addition as the sum of the following amounts -14- GMA 401(a) DC Plan credited to a Participant's accounts for the limitation year under this Plan and any other defined contribution plan maintained by a Participating Employer: (1) employer contributions; (2) employee contributions; (3) forfeitures; (4) amounts allocated to an individual medical account, as defined in § 415(1)(2) of the Code, which is part of a pension or annuity plan maintained by the employer are treated as annual additions to a defined contribution plan. Also amounts derived from contributions paid or accrued which are attributable to post-retirement medical benefits, allocated to the separate account of a key employee, as defined in § 419A(d)(3) of the Code, under a welfare benefit fund, as defined in § 419(e) of the Code, maintained by the employer are treated as annual additions to a defined contribution plan; and (5) allocations under a simplified employee pension. (f) For purposes of this Section, limitation year means the calendar year. 5.03 Participating Employer Responsibility for Contribution Limits. The Participating Employer must monitor contributions to the Plan on behalf of a Participant to this Plan and any other 401(a) plan maintained by the Participating Employer to determine compliance with this Article. The Participating Employer must cease contributions to avoid exceeding the limits of Section 5.02 and must notify the Administrator if excess annual additions are made. The Participating Employer may amend the Adoption Agreement to the extent necessary to satisfy Code Section 415. -15- GMA 401(a) DC Plan ARTICLE VI - ACCOUNTS AND REPORTS 6.01 Account. The Administrator shall maintain applicable Accounts within the Participant's Account with respect to each Participant which may include: the Employer Contribution Account, the Employer Matching Contribution Account, the Employer Non-Matching Contribution Account, the Rollover Account, and the Transfer Account. The Administrator may establish an Employer Matching Contribution Account and an Employer Non-Matching Contribution Account, consistent with the Participating Employer's elections in the Addendum to the Adoption Agreement. If established, the Employer Matching Contribution Account shall be credited with the Participant's Employer Matching Contributions for each Payroll Period, and the Employer Non-Matching Contribution Account shall be credited with the Participant's Employer Non-Matching Contributions for each designated period (pursuant to the Adoption Agreement). If the Administrator does not establish these accounts, Employer Contributions shall be credited to the Employer Contribution Account. The Rollover Account shall be credited with the Participant's rollover contributions, if any, under Article XIV. The Transfer Account shall be credited with the Participant's transfers to the Plan, if any, under Article XV. The balance of the Participant's Accounts shall be adjusted daily to reflect any distribution to the Participant and all interest, dividends, account charges and changes of market value resulting from the investment of the Participant's Accounts. All Plan records, including individual account information, that are maintained by the Service Manager shall be the exclusive property of the Administrator. The Administrator may prescribe such minimum deposits to Participant's Accounts and each investment option for the Participant as it deems appropriate. 6.02 Statements of Account. A written report of the status of each Participant's Accounts shall be furnished to the Participant by the Administrator within thirty (30) days after -16- GMA 401(a) DC Plan the end of each Plan quarter. All reports to Participants shall be based on the fair market value of investments credited to Accounts as of the reporting dates. Participant reports shall be deemed to have been accepted by the Participant as correct unless written notice to the contrary is received by the Administrator within ninety (90) days after the mailing or distribution of a report to the Participant. 6.03 Year End Reports. Within ninety (90) days after the end of each Plan Year, a written report shall be prepared and maintained on file by the Administrator showing the assets held under the Plan, a schedule of all receipts and disbursements, and all material transactions of the Plan during the preceding year. This report shall be in a form and shall contain other information as the Administrator requires. The report shall also contain such information as is necessary to enable the Trustees to prepare their accounting due under the Trust. ARTICLE VII - VALUATION OF ACCOUNTS 7.01 Valuation. The Administrator shall value the investments each business day based on acceptable industry practices. All daily transactions shall be based on that day's closing market values. 7.02 Deposits. In all cases, deposits of contributions shall be treated as actually made only as of the date the funds are accepted as in good order by the Administrator. 7.03 Report from Administrator to Trustees. The Administrator shall provide a report to the Trustees concerning the valuation of Accounts quarterly. ARTICLE VIII - TRUST 8.01 Trust Status. All assets held in connection with the Plan, including all contributions to the Plan, all property and rights acquired or purchased with such amounts and all income attributable to such amounts, property or rights shall be held in trust for the exclusive benefit of Participants and their Beneficiaries under the Plan. No part of the assets and income -17- GMA 401(a) DC Plan of the Plan shall be used for, or diverted to, purposes other than for the exclusive benefit of Participants and their Beneficiaries and for defraying reasonable expenses of the Plan. In resolving any conflict between provisions of the Plan and provisions of the Trust Agreement, the provisions of the Plan shall control. 8.02 Trust Fund. All amounts of compensation deferred pursuant to the Plan, all property and rights acquired or purchased with such amounts and all income attributable to such amounts, property or rights held as part of the Plan, shall be transferred to the Trustees to be held, managed, invested and distributed as part of the Trust Fund in accordance with the provisions of the Plan and the Trust Agreement. All contributions to the Plan must be transferred by the Participating Employers to the Trust Fund. All benefits under the Plan shall be distributed solely from the Trust Fund pursuant to the Plan. ARTICLE IX - INVESTMENT OF ACCOUNTS 9.01 Investment Options. From time to time, the Trustees shall determine the available Investment Funds for Participants (or Beneficiaries upon the death of the Participant). The Participants may direct the investment of their Accounts among the Investment Funds selected by the Trustees. Unless otherwise directed by the Participant (or Beneficiary), in accordance with procedures established by the Service Manager, a Participant's (or Beneficiary's) Rollover Account and Transfer Account shall be invested in the same manner as the Participant's (or Beneficiary's) Employer Contribution Account; if a Participant has both an Employer Matching Contribution Account and Employer Non-Matching Contribution Account with different investment directives, the investment directive of the Matching Contribution Account shall be applied. The Administrator shall follow the Participants' (or Beneficiaries') directions with respect to the investment of the Accounts, except that the Administrator shall direct the -18- GMA 401(a) DC Plan investment of a Participant’s (or Beneficiary's) Account to a default investment pursuant to Section 9.02 when there is no valid investment direction on file. 9.02 Investment Default Option. In the event that a Participant does not have a valid investment direction on file for any portion of the amount in that Participant's Account, that portion of the Account shall be invested in any default option or options as determined by the Trustees. In such event, the Participant shall be deemed to have directed that option (or options) for investment of such portion of their Account. The Trustees intend to establish one or more default options based upon various factors, including but not limited to, market risk, stability and rate of return. If the Trustees have appropriately exercised their fiduciary duty in selecting a default option(s), they have no liability for any loss sustained by a Participant or Beneficiary whose Account in whole or in part is invested in the default option(s). If an Employer directs the transfer of all assets under a superseded plan to this Plan and any or all of the investment funds under the superseded plan are not available under this Plan, the Trustees will invest the Participant's Account in any default option or options as determined by the Trustees, until the Participant makes a valid change of investment direction for such assets. ARTICLE X - VESTING 10.01 Vesting Standards. The vesting standards for Employer Contributions shall be determined in the Adoption Agreement with the following exceptions: (a) The Participant shall be 100% Vested in the Participant's Rollover Account and Transfer Account at all times. (b) Upon attainment of Normal Retirement Age, Death or Separation from Service because of Disability, the Participant shall be 100% Vested in all the Participant's Accounts. (c) Upon a Participating Employer's voluntary or involuntary termination of the Employer's Participation in the Plan or upon the Trustees' termination of the entire Plan, or upon -19- GMA 401(a) DC Plan the complete discontinuance of the Employer's contributions to the Plan, the Participant shall be 100% Vested in all the Participant's Accounts. 10.02 Forfeitures. If a Participant has a Separation from Service, the Participant's non-vested Employer Contributions shall be forfeited as of the date of the Participant's Separation from Service. The Employer is responsible for reporting forfeitures to the Administrator when they occur. Amounts forfeited during a calendar year shall be used to reduce or otherwise supplement Employer Contributions no later than the last day of the second month following the end of the calendar year, or, if there are no Employer Contributions (such as in a frozen plan), shall be used for administrative expenses and, if forfeitures remain, allocated to remaining Participants' Accounts. ARTICLE XI - BENEFITS 11.01 Benefit Payments. Benefits shall be paid from the Trust Fund in accordance with this Article. Benefits payable to a Participant or a Beneficiary (or estate, if applicable) shall be based upon the value of the Participant's Account. (a) Separation from Service. Upon Separation from Service, a Participant may elect to have benefits commence on a date which is no later than the required beginning date under Code Section 401(a)(9), as specified in Article XII. All benefits shall be paid under a payment option under Section 11.02, subject to the restrictions in Article XII. (b) Death. In the event of the Participant's death prior to the commencement of benefits under paragraph (a), the value of the Participant's Account shall be paid to the Beneficiary under a payment option elected by the Beneficiary under Section 11.02, subject to the restrictions in Article XII. Such benefits shall be payable commencing within sixty (60) days after receipt by the Administrator of satisfactory proof of the Participant's death. However, if the Beneficiary is the spouse of the Participant, then the spouse may elect, within sixty (60) days of -20- GMA 401(a) DC Plan the Participant's death, to defer distribution to a date not later than the Participant's required beginning date as specified in Section 12.06(e). In the event of the Participant's death after commencement of benefits, benefits shall be paid subject to Article XII. (c) Disability. Upon Separation from Service with the Participating Employer because of Disability, a Participant may elect to have benefits commence on a date which is no later than the required beginning date under Code Section 401(a)(9), as specified in Article XII. A Participant who is on leave without pay who becomes Disabled within the first six (6) months of the leave shall be considered to have Separated from Service on account of Disability. The commencement date must meet the required distribution commencement date provisions of Code Section 401(a)(9) as specified in Article XII. All benefits shall be paid under a payment option under Section 11.02, subject to the restrictions in Article XII. 11.02 Payment Options. The election of a payment option by a Participant or a Beneficiary under Section 11.01 must be made no later than thirty (30) days before the commencement of such benefits. Subject to restrictions established by the Administrator, the Plan shall permit payment options in the form of lump sums and may permit a Participant to elect payment over the life of the Participant; over the life of the Participant and a designated Beneficiary; over a period certain not extending beyond the life expectancy of the participant; or over a period certain not extending beyond the joint life and last survivor expectancy of the Participant and a designated Beneficiary. Absent such an election, the Account will be paid in a lump sum. 11.03 Lump Sum Settlement. Notwithstanding anything in this Plan to the contrary, if a Participant's Account balance is not greater than $5,000 (or such other lesser amount as determined by the Trustees with respect to the Plan Years of Participating Employers following -21- GMA 401(a) DC Plan the determination) at the time of Separation from Service, the Administrator may effect a lump sum distribution of the Participant's Account, regardless of a Participant’s or Beneficiary’s direction. Effective for distributions made on or after March 28, 2005, if a lump sum distribution to be made under this Section is greater than $1,000 and it is an eligible rollover distribution, and if the recipient of the distribution does not elect to have the distribution paid directly to an eligible retirement plan specified by the recipient in a direct rollover or does not elect to receive the distribution directly, then the Administrator will pay the distribution in a direct rollover to an individual retirement plan designated by the Administrator. 11.04 Designated Beneficiary. (a) A Participant shall have the right to file with the Administrator an Applicable Form designating the Beneficiary or Beneficiaries who shall receive the benefits payable under the Plan in the event of the Participant's death. No Beneficiary designation shall take effect until an Applicable Form is completed by the Participant and received and accepted by the Administrator. (b) A Participant shall have the right to designate at least one primary and at least one contingent Beneficiary and to indicate whether the Beneficiaries in each class are to share equally or according to specified percentages. If a Beneficiary predeceases the Participant, the surviving Beneficiaries in the same class (i.e., primary or contingent) will share among each other all benefits in the same proportion as originally designated by the Participant. A contingent Beneficiary shall receive benefit payments only if there is no surviving primary Beneficiary. (c) If the Participant dies without a valid Beneficiary designation on file for this Plan and he or she is a participant in the GMA Deferred Compensation Plan, the Participant's Beneficiary or Beneficiaries for purposes of the GMA Deferred Compensation Plan, if any, shall -22- GMA 401(a) DC Plan be the Participant's Beneficiary or Beneficiaries under this Plan. If the Participant dies without a valid Beneficiary designation on file for this Plan or for the GMA Deferred Compensation Plan, the benefit payment shall be made to the Participant's surviving spouse, in which case the Participant’s surviving spouse shall be the designated Beneficiary under the Plan. If there is no surviving spouse, the benefits shall be paid to the Participant’s estate in a lump sum. In the event of the death of a Beneficiary after the Beneficiary has become entitled to receive benefits, the remaining benefits allocable to such Beneficiary shall be paid to the estate of the Beneficiary in a lump sum. (d) The Beneficiary designation may be changed by the Participant on the Applicable Form at any time prior to the date benefits commence. Only the last designation of a Beneficiary prior to the date benefits commence shall have effect, and any new designation of a Beneficiary invalidates, supersedes, and revokes any prior designation, provided it is made on an Applicable Form completed by the Participant and received and accepted by the Administrator. Notwithstanding any provision to the contrary, a Beneficiary designation for this Plan shall control distribution of benefits payable under this Plan over a subsequent Beneficiary designation for the GMA Deferred Compensation Plan. ARTICLE XII - MINIMUM DISTRIBUTION RULES 12.01 Precedence. The requirements of this Article will take precedence over any inconsistent provisions of the Plan. 12.02 Requirements of Treasury Regulations. All distributions required under this Article will be determined and made in accordance with Code Section 401(a)(9) and the Treasury regulations Sections 1.401(a)(9)-2 through 1.401(a)(9)-9 thereunder, including the incidental death benefit rules under Code Section 401(a)(9)(G). 12.03 Time and Manner of Distribution. -23- GMA 401(a) DC Plan (a) The Participant's entire interest will be distributed, or begin to be distributed, to the Participant not later than the Participant's Required Beginning Date. (b) If the Participant dies before distributions begin, the Participant's entire interest will be distributed, or begin to be distributed, no later than as follows: (1) If the Participant's surviving spouse is the Participant's sole Designated Beneficiary, then distributions to the surviving spouse will begin by December 31 of the calendar year immediately following the calendar year in which the Participant died, or by December 31 of the calendar year in which the Participant would have attained age 70 ½, if later. (2) If the Participant's surviving spouse is not the Participant's sole Designated Beneficiary, then distributions to the Designated Beneficiary may be made by lump sum, and distribution must be made no later than December 31 of the calendar year containing the fifth anniversary of the Participant's death. (3) If there is no Designated Beneficiary as of September 30 of the year following the year of the Participant's death, the Participant's entire interest will be distributed by December 31 of the calendar year containing the fifth anniversary of the Participant's death. (4) If the Participant's surviving spouse is the Participant's sole Designated Beneficiary and the surviving spouse dies after the Participant but before distributions to the surviving spouse are required to begin, this subsection (b), other than subsection (b)(1), will apply as if the surviving spouse were the Participant. For purposes of this subsection (b) and Section 12.05, unless subsection (b)(4) of this Section applies, distributions are considered to begin on the Participant's Required Beginning -24- GMA 401(a) DC Plan Date. If subsection (b)(4) of this Section applies, distributions are considered to begin on the date the distributions are required to begin to the surviving spouse under subsection (b)(1) of this Section. If distributions under an annuity purchased from an insurance company irrevocably commence to the Participant before the Participant's Required Beginning Date (or to the Participant's surviving spouse before the date distributions are required to begin to the surviving spouse under subsection (b)(1) of this Section), the date distributions are considered to begin is the date distributions actually commence. (c) Unless the Participant's interest is distributed in the form of an annuity purchased from an insurance company or in a single sum on or before the Required Beginning Date, as of the first Distribution Calendar Year distributions will be made in accordance with Sections 12.04 or 12.05. If the Participant's interest is distributed in the form of an annuity purchased from an insurance company, distributions thereunder will be made in accordance with the requirements of Code Section 401(a)(9) and the Treasury regulations. Annuity payments must commence on or before the Participant's Required Beginning Date. The first payment, which must be made on or before the Participant's required beginning date, must be the payment which is required for one payment interval. The second payment need not be made until the end of the next payment interval even if that payment interval ends in the next calendar year. Payment intervals are the periods for which payments are received, e.g., bimonthly, monthly, semi-annually, or annually. (d) Once payments have begun over a period certain, the period certain cannot be changed except in the limited circumstances described in Section 1.401(a)(9)-6, Q&A-13, of the Treasury regulations. -25- GMA 401(a) DC Plan (e) A participant's benefit may be distributed in a lump sum to purchase an annuity from an insurance company. All annuity payments (whether paid over an Participant's life, joint lives, or a period certain) must be either nonincreasing or increase only in accordance with Section 1.401(a)(9)-6, Q&A-14, of the Treasury regulations. 12.04 Required Minimum Distribution During Participant's Lifetime. (a) During the Participant's lifetime, the minimum amount that will be distributed for each Distribution Calendar Year is the lesser of: (1) The quotient obtained by dividing the Participant's Account Balance by the distribution period in the Uniform Lifetime Table set forth in Section 1.401(a)(9)-9, Q&A-2, of the Treasury regulations, using the Participant's age as of the Participant's birthday in the Distribution Calendar Year; or (2) If the Participant's sole Designated Beneficiary for the Distribution Calendar Year is the Participant's spouse, the quotient obtained by dividing the Participant's Account Balance by the number in the Joint and Last Survivor Table set forth in Section 1.401(a)(9)-9, Q&A-3, of the Treasury regulations, using the Participant's and spouse's attained ages as of the Participant's and spouse's birthdays in the Distribution Calendar Year. (b) Required minimum distributions will be determined under this Section beginning with the first Distribution Calendar Year and up to and including the Distribution Calendar Year that includes the Participant's date of death. -26- GMA 401(a) DC Plan 12.05 Required Minimum Distributions After Participant's Death. (a) Death on or After Date Distributions Begin. (1) If the Participant dies on or after the date distributions begin and there is a Designated Beneficiary, the minimum amount that will be distributed for each Distribution Calendar Year after the year of the Participant's death is the quotient obtained by dividing the Participant's Account Balance by the longer of the remaining Life Expectancy of the Participant or the remaining Life Expectancy of the Participant's Designated Beneficiary, determined as follows: (i) The Participant's remaining Life Expectancy is calculated using the age of the Participant in the year of death, reduced by one for each subsequent year. (ii) If the Participant's surviving spouse is the Participant's sole Designated Beneficiary, the remaining Life Expectancy of the surviving spouse is calculated for each Distribution Calendar Year after the year of the Participant's death using the surviving spouse's age as of the spouse's birthday in that year. For Distribution Calendar Years after the year of the surviving spouse's death, the remaining Life Expectancy of the surviving spouse is calculated using the age of the surviving spouse as of the spouse's birthday in the calendar year of the spouse's death, reduced by one for each subsequent calendar year. (iii) If the Participant's surviving spouse is not the Participant's sole Designated Beneficiary, the Designated Beneficiary's remaining Life Expectancy is calculated using the age of the Beneficiary in the year following the year of the Participant's death, reduced by one for each subsequent year. -27- GMA 401(a) DC Plan (2) If the Participant dies on or after the date distributions begin and there is no Designated Beneficiary as of September 30 of the year after the year of the Participant's death, the minimum amount that will be distributed for each Distribution Calendar Year after the year of the Participant's death is the quotient obtained by dividing the Participant's Account Balance by the Participant's remaining Life Expectancy calculated using the age of the Participant in the year of death, reduced by one for each subsequent year. (b) Death Before Date Distributions Begin. (1) If the Participant dies before the date distributions begin and there is a Designated Beneficiary, the minimum amount that will be distributed for each Distribution Calendar Year after the year of the Participant's death is the quotient obtained by dividing the Participant's Account Balance by the remaining Life Expectancy of the Participant's Designated Beneficiary, determined as provided in subsection (a) of this Section. (2) If the Participant dies before the date distributions begin and there is no Designated Beneficiary as of September 30 of the year following the year of the Participant's death, distribution of the Participant's entire interest will be completed by December 31 of the calendar year containing the fifth anniversary of the Participant's death. (3) If the Participant dies before the date distributions begin, the Participant's surviving spouse is the Participant's sole Designated Beneficiary, and the surviving spouse dies before distributions are required to begin to the surviving spouse under -28- GMA 401(a) DC Plan Section 12.03(b)(1), this subsection (b) will apply as if the surviving spouse were the Participant. (c) Death After Required Minimum Distributions Begin. If distributions begin on the Participant's Required Beginning Date and the Participant dies before his or her entire interest has been distributed, the remaining portion of such interest must be distributed at least as rapidly as under the distribution method being used as of the date of the Participant's death. 12.06 Definitions for this Article. (a) "Designated Beneficiary" means the individual who is designated as the Beneficiary under Article XI and is the Designated Beneficiary under Code Section 401(a)(9) and Section 1.401(a)(9)-4 of the Treasury regulations. (b) "Distribution Calendar Year" means a calendar year for which a minimum distribution is required. For distributions beginning before the Participant's death, the first Distribution Calendar Year is the calendar year immediately preceding the calendar year which contains the Participant's Required Beginning Date. For distributions beginning after the Participant's death, the first Distribution Calendar Year is the calendar year in which distributions are required to begin under Section 12.03(b). The required minimum distribution for the Participant's first Distribution Calendar Year will be made on or before the Participant's Required Beginning Date. The required minimum distribution for other Distribution Calendar Years, including the required minimum distribution for the Distribution Calendar Year in which the Participant's Required Beginning Date occurs, will be made on or before December 31 of that Distribution Calendar Year. (c) "Life Expectancy" means life expectancy as computed by use of the Single Life Table in Section 1.401(a)(9)-9, Q&A-1, of the Treasury regulations. -29- GMA 401(a) DC Plan (d) "Participant's Account Balance" means the Account balance as of the last valuation date in the calendar year immediately preceding the Distribution Calendar Year (valuation calendar year) increased by the amount of any contributions made and allocated or forfeitures allocated to the Account balance as of dates in the valuation calendar year after the valuation date and decreased by distributions made in the valuation calendar year after the valuation date. The Account balance for the valuation calendar year includes any amounts rolled over or transferred to the Plan either in the valuation calendar year or in the Distribution Calendar Year if distributed or transferred in the valuation calendar year. (e) "Required Beginning Date" means April 1 of the calendar year following the later of (i) the calendar year in which the Participant reaches age seventy and one-half (70 ½), or (ii) the calendar year in which the Participant Separates from Service. 12.07 TEFRA Section 242(b)(2) Elections. (a) Notwithstanding the other requirements of this Article distribution on behalf of any Participant who has made a designation under section 242(b)(2) of the Tax Equity and Fiscal Responsibility Act (a "section 242(b)(2) election") may be made in accordance with all of the following requirements (regardless of when such distribution commences): (1) The distribution by the Plan is one which would not have disqualified such Plan under Code section 401(a)(9) as in effect prior to amendment by the Deficit Reduction Act of 1984. (2) The distribution is in accordance with a method of distribution designated by the Participant whose interest in the Plan is being distributed or, if the Participant is deceased, by a Beneficiary of such Participant. -30- GMA 401(a) DC Plan (3) Such designation was in writing, was signed by the Participant or the Beneficiary, and was made before January 1, 1984. (4) The Participant had accrued a benefit under the Plan as of December 31, 1983. (5) The method of distribution designated by the Participant or the Beneficiary specifies the time at which distribution will commence, the period over which distributions will be made, and in the case of any distribution upon the Participant's death, the Beneficiaries of the Participant listed in order of priority. (b) A distribution upon death will not be covered by this transitional rule unless the information in the designation contains the required information described above with respect to the distributions to be made upon the death of the Participant. (c) For any distribution which commences before January 1, 1984, but continues after December 31, 1983, the Participant or the Beneficiary, to whom such distribution is being made, will be presumed to have designated the method of distribution under which the distribution is being made if the method of distribution was specified in writing and the distribution satisfies the requirements in subsections 12.08 (a)(1) and (5). (d) If a designation is revoked, any subsequent distribution must satisfy the requirements of Code section 401(a)(9) and the regulations thereunder. If a designation is revoked subsequent to the date distributions are required to begin, the Plan must distribute, by the end of the calendar year following the calendar year in which the revocation occurs, the total amount not yet distributed which would have been required to have been distributed to satisfy Code section 401(a)(9) and the regulations thereunder, but for the section 242(b)(2) election. For calendar years beginning after December 31, 1988, such distributions must meet the -31- GMA 401(a) DC Plan minimum distribution incidental benefit requirements. Any changes in the designation will be considered to be a revocation of the designation. However, the mere substitution or addition of another Beneficiary (one not named in the designation) under the designation will not be considered to be a revocation of the designation, so long as such substitution or addition does not alter the period over which distributions are to be made under the designation, directly or indirectly (for example, by altering the relevant measuring life). (e) In the case in which an amount is transferred or rolled over from one plan to another plan, the rules in Treasury Regulation section 1.401(a)(9)-8, Q&A-14 and Q&A-15, shall apply. 12.08 No Expansion of Payment Options. Nothing in this Article shall provide any individual entitled to a benefit under this Plan a benefit or payment option to which such individual would not otherwise be entitled pursuant to the provisions of the Plan. 12.09 ARTICLE XIII - ELIGIBLE ROLLOVER FROM THIS PLAN 13.01 Plan Distributions and Withholding Requirements. Notwithstanding any provision of the Plan to the contrary that would otherwise limit a Distributee's election under this Section, a Distributee may elect, at the time and in the manner prescribed by the Administrator, to have any portion of an Eligible Rollover Distribution paid directly to an Eligible Retirement Plan specified by the Distributee in a Direct Rollover. 13.02 Definitions. The following definitions shall apply to this Article: (a) An "Eligible Rollover Distribution" is any distribution under Article XI of all or any portion of the balance to the credit of the Distributee, except that an Eligible Rollover Distribution does not include: (i) any distribution that is one of a series of substantially equal periodic payments (not less frequently than annually) made for the life (or life expectancy) of the -32- GMA 401(a) DC Plan Distributee or the joint lives (or joint life expectancies) of the Distributee and the Distributee's designated Beneficiary, or for a specified period of ten (10) years or more; (ii) any distribution to the extent such distribution is required under Code Section 401(a)(9); or (iii) the portion of any distribution that is not includable in gross income, provided that any portion of any distribution that is not includable in gross income may be an Eligible Rollover Distribution for purposes of a rollover to either (1) a traditional individual retirement account or individual retirement annuity under Code Sections 408(a) or 408(b) or a Roth individual account or annuity described under Code Section 408A or (2) a qualified trust which is part of a plan which is a defined contribution plan under Code Sections 401(a) or 403(b) that will separately account for the distribution, including the taxable and non-taxable portions of the distribution, in a direct trustee-to-trustee transfer. (b) An "Eligible Retirement Plan" is an individual retirement account described in section 408(a) of the Code, an individual retirement annuity described in section 408(b) of the Code, a Roth IRA described in section 408A of the Code, an annuity plan described in section 403(a) of the Code, a qualified plan described in section 401(a) of the Code that accepts the distributee's eligible rollover distribution, an annuity contract described in Code Section 403(b), an eligible plan under Code Section 457(b) which is maintained by a state, political subdivision of a state, or any agency or instrumentality of a state or political subdivision of a state and which agrees to separately account for amounts transferred into such plan from this Plan, and, effective after December 18, 2015, to a SIMPLE IRA described in Code Section 408(p) that has been established for at least two years. The definition of Eligible Retirement Plan shall also apply in the case of a distribution to a surviving spouse, or to a spouse or former spouse who is the alternate payee under a qualified domestic relations order, as defined in Code Section 414(p). -33- GMA 401(a) DC Plan The definition of an Eligible Retirement Plan for a nonspouse designated beneficiary of a deceased participant means an individual retirement annuity account established for the purpose of receiving a distribution from this Plan and treated as an inherited individual retirement account or annuity (within the meaning of Code Section 408(d)(3)(C)). (c) A "Distributee" includes an employee, former employee, and, effective for Plan Years beginning on or after December 31, 2009, a nonspouse designated beneficiary (as defined in section 401(a)(9)(E) of the Code) of a deceased Participant. In addition, the employee's or former employee's surviving spouse and the employee's or former employee's spouse or former spouse who is the alternate payee under a qualified domestic relations order, as defined in section 414(p) of the Code, are Distributees with regard to the interest of the spouse or former spouse. (d) A "Direct Rollover" is a payment by the Plan to the Eligible Retirement Plan specified by the Distributee. (e) Not fewer than 30 nor more than 180 days before a Plan distribution, the Administrator shall provide the recipient with a written tax explanation as required by Code Section 402(f), if applicable, including an explanation of (i) the direct transfer of benefits, if applicable; (ii) the applicability of withholding taxes; (iii) the availability of direct transfers or rollovers; (iv) the availability of the special forward income averaging of Code Section 402(d); and (v) the applicability of such provisions to an alternate payee under Code Section 402(e). Notwithstanding the preceding sentence, a distribution may begin fewer than 30 days after the notice described in the preceding sentence is given, provided that: (1) the Administrator clearly informs the Participant that the Participant has a right to a period of at least 30 days after receiving the notice to consider the decision of -34- GMA 401(a) DC Plan whether or not to elect a distribution (and, if applicable, a participant distribution option), and (2) the Participant, after receiving a notice, affirmatively elects a distribution. ARTICLE XIV - ELIGIBLE ROLLOVERS TO THIS PLAN To the extent permitted by the applicable provisions of the Code and regulations issued thereunder, a Participant may contribute to the Plan in cash as a rollover contribution a qualified rollover amount from a qualified plan under Code Section 401(a); an annuity plan under Code Section 403(a); an individual retirement account or annuity under Code Sections 408(a) or (b); or an annuity contract under Code Section 403(b); provided that the Administrator, in its discretion, determines that the contribution satisfies all applicable requirements of the Code. A rollover contribution shall be allocated to the Rollover Account of the Participant as of the date of the contribution. The Participant's Rollover Account shall be available for distribution, under the payment options set forth in Section 11.02, at any time at the direction of the Participant, subject to any applicable penalties or other distribution requirements under the Code (including, but not limited to, Article XII). ARTICLE XV - TRANSFERS To the extent permitted by the applicable provisions of the Code and regulations issued thereunder, a Participant may make a plan-to-plan transfer to this Plan from another qualified plan as provided in this Article. Likewise, to the extent permitted by the applicable provisions of the Code and regulations issued thereunder, and subject to approval by the Trustees, this Plan will accept an Employer directed transfer of a Participant's assets from a qualified plan and trust. Such a Participant-directed or Employer-directed transfer is permitted only if the other plan provides for the direct transfer of the Participant's interest therein to the Plan. The Administrator may require in its sole discretion that the transfer be in cash or other property acceptable to the -35- GMA 401(a) DC Plan Administrator. The Administrator may require such documentation from the other plan as it deems necessary to effectuate the transfer and to confirm that the other plan is a qualified plan as defined in Section 401(a) of the Code. The amount so transferred shall be credited to the Participant's Transfer Account and shall be held, invested, accounted for, administered and otherwise treated in the same manner as a rollover contribution under Article XIV, subject to any applicable distribution requirements or limitations under the Code. To the extent permitted by the applicable provisions of the Code and regulations issued thereunder, and subject to approval by the Trustees, a Participating Employer may direct the transfer of all the assets under its Plan to a successor qualified plan and trust that agrees to accept such transfer. In the event of such a transfer, each Participant or Beneficiary shall be entitled to receive (if the plan then terminated) a benefit immediately after the transfer which is not less than the benefit the Participant or Beneficiary would have been entitled to receive immediately before the transfer (if the plan had then terminated). ARTICLE XVI - PARTICIPATING EMPLOYER OBLIGATIONS Each Participating Employer is required to: (i) remit correct contributions on a timely basis pursuant to Article IV; (ii) notify the Administrator of any change in the Adoption Agreement at least thirty (30) days prior to the proposed effective date of the change; (iii) provide and/or distribute any reports, information, or notices as required by the Administrator; and (iv) comply with all requirements of the Plan. The Plan for a Participating Employer who fails to comply with its obligations under the Plan may be terminated by the Trustees in their discretion. A Participating Employer shall not be liable for losses arising from expense charges of any kind or from depreciation or shrinkage in the value of investments made under this Plan. -36- GMA 401(a) DC Plan ARTICLE XVII - PLAN LOANS Plan loans to Participants shall not be permitted. ARTICLE XVIII - ADMINISTRATION OF PLAN 18.01 Compliance with Code Section 401(a). At all times, the Plan shall be administered in accordance with and construed to be consistent with Section 401(a) of the Code and its accompanying regulations, as applicable to governmental plans as defined in Code Section 414(d). The Plan is a money purchase plan, whereby contributions are determined pursuant to Article IV of the Plan. 18.02 Trustees' Duties and Powers. The Trustees shall have the authority to control and manage the operation and administration of the Plan and shall be a named fiduciary of the Plan. (a) The Trustees shall have such power and authority (including discretion with respect to the exercise of that power and authority) as may be necessary, advisable, desirable or convenient to enable the Trustees to carry out their duties under the Plan. The Trustees also have the powers and duties specified in the Trust Agreement. By way of illustration and not limitation, the Trustees are empowered and authorized: (1) to establish procedures with respect to administration of the Plan, not inconsistent with the Plan and the Code, and to amend or rescind such procedures; (2) to determine, consistent with the Plan, applicable law, rules or regulations, all questions of law or fact that may arise as to the eligibility for participation in the Plan and eligibility for distribution of benefits from the Plan, and the status of any person claiming benefits under the Plan, including without limitation, Participants, former Participants, Beneficiaries, Employees and former Employees; -37- GMA 401(a) DC Plan (3) pursuant to Article XI of the Plan, to make payments from the Trust Fund to Participants, their Beneficiaries and other persons as the Trustees may determine; (4) to contract with one or more Service Managers to perform education, enrollment, and administrative services under this Plan; (5) to accept service of legal process; (6) subject to and consistent with the Code, to construe and interpret the Plan as to administrative issues and to correct any defect, supply any omission or reconcile any inconsistency in the Plan with respect to same. (b) Any action by the Trustees, which is not found to be an abuse of discretion, shall be final, conclusive and binding on all individuals affected thereby. The Trustees may take any such action in such manner and to such extent as the Trustees in their sole discretion may deem expedient and the Trustees shall be the sole and final judge of such expediency. (c) The Trustees may delegate any power or duty to the Administrator except where the Trustees are required to review a determination of the Administrator. 18.03 Advice. The Trustees may employ one (1) or more persons to render advice with regard to their responsibilities under the Plan. 18.04 Delegation by Trustees. In addition to the powers stated in Section 18.02, the Trustees may delegate to an individual, committee or organization certain of their fiduciary or other responsibilities under the Plan. Any such individual, committee or organization shall remain a fiduciary until the delegation of fiduciary duty is revoked by the Trustees, which revocation may be without cause and without advance notice. Such individual, committee or organization shall have power and authority with respect to such delegated fiduciary or other responsibilities as the Trustees have under the Plan. -38- GMA 401(a) DC Plan 18.05 Fiduciary Insurance. The Trustees may require the purchase of fiduciary liability insurance for any of such fiduciaries to cover liability or losses occurring by reason of the act or omission of a fiduciary. 18.06 Payment of Benefits. (a) Payments to Minors and Incompetents. Any Participant, Terminated Participant, or Beneficiary receiving or claiming benefits under the Plan shall be conclusively presumed to be mentally competent and of age until the Administrator receives a written notice, in a form and manner acceptable to it, that such person is incompetent or a minor, and that a guardian or other person legally vested with the care of his estate has been appointed. In the event a guardian of the estate of any person receiving or claiming benefits under the Plan shall be appointed by a court of competent jurisdiction, payments shall be made to such guardian and the guardian may take any and all actions with respect to the person's interest under the Plan in accordance with the terms of the appointment, provided that proper proof of appointment is furnished in a form and manner suitable to the Administrator. Any payment so made shall be a complete discharge of liability therefor under the Plan. No person may act as an attorney in fact for an Employee, Participant, Terminated Participant, or Beneficiary (or estate, if applicable) with respect to a matter involving the Plan unless a valid power of attorney document appointing such person and authorizing such action is submitted in a form and manner acceptable to the Administrator. The Administrator shall be entitled to rely upon a power of attorney document which it reasonably determines to be valid, without liability for actions taken by the Administrator at the request of the designated attorney in fact, unless and until the Administrator receives notice that the power of attorney is no longer effective. -39- GMA 401(a) DC Plan (b) Correctness of Actions. The Trustees or Administrator, if in doubt concerning the correctness of their action in making a payment of a benefit, may suspend payment until satisfied as to the correctness of the payment or the person to receive the payment, or may file, in any state court of competent jurisdiction, a suit, in such form as it considers appropriate, for legal determination of the benefits to be paid and the persons to receive them. The Trustees or Administrator may also bring a suit or take such other action as it deems appropriate in the case of questions involving investment directions. The Trustees and Administrator shall comply with the final order of the court in any such suit, and Participants, Beneficiaries, and the Participating Employers shall be bound thereby insofar as such order affects the benefits payable under this Plan or the method or manner of payment. 18.07 Limitation on Recovery. Participating Employers, Participants, and Beneficiaries (or their estates, if applicable) may not seek recovery against the Trustees, GMA, or any employee or agent of GMA or the Trustees, for any loss sustained by any Participating Employer, Participant, or Beneficiary (or estate, if applicable) due to the nonperformance of their duties, negligence or any other misconduct of the above-named persons. Participants and Beneficiaries (or their estates, if applicable) may not seek recovery against Participating Employers, or any employee or agent of the Participating Employer, due to the non-performance of their duties, negligence, or any other misconduct of the above named persons. This paragraph shall not, however, excuse fraud or a wrongful taking by any person. ARTICLE XIX - CLAIMS PROCEDURE 19.01 Claims Procedure: Service Manager. Any Participant may present a claim in writing to the Service Manager for any issue involving the Participant's Account investments or record-keeping. In addition, the Administrator may refer such issues to the Service Manager for review and resolution. The Service Manager shall utilize the protocol agreed to with the -40- GMA 401(a) DC Plan Administrator. The Service Manager shall resolve any such claim presented to it. If a Participant is not satisfied with the resolution determined by the Service Manager, the Participant may request in writing a claim review under Section 19.04. 19.02 Claims Procedure: Employer. Any Participant may present a claim in writing to the Participant's Employer for any issue involving eligibility or vesting. In addition, the Administrator may refer such issues to the Employer for review and resolution. The Employer shall resolve any such claim presented to it. If a Participant is not satisfied with the resolution determined by the Employer, the Participant may request in writing a claim review under Section 19.04. 19.03 Claims Procedure: Administrator. The Administrator shall have sole discretion to determine, based upon the Issue(s) raised, if a claim should be resolved by the Service Manager, Employer, or the Administrator pursuant to Sections 19.01, 19.02 or 19.03 respectively. A Participant, Beneficiary, or other person claiming benefits under this Plan ("Claimant") may present a claim in writing to the Administrator for any issue not covered by Section 19.01 or 19.02. The Administrator shall resolve any such claim presented to it in accordance with the procedures specified in Section 19.04(b) - (d). If the Claimant is not satisfied with the resolution determined by the Administrator, the Claimant may appeal the Administrator's decision under Section 19.05. 19.04 Claims Review. (a) Within thirty (30) days after the Claimant is notified of a decision under Section 19.01 or 19.02, the Claimant may submit a written request for review of the decision by the Administrator. If such request is not filed within thirty (30) days, the decision of the Service -41- GMA 401(a) DC Plan Manager or Employer, as applicable, shall be final and binding. The thirty (30) day period may be waived by the Trustees for good cause shown. (b) The Administrator shall within ninety (90) days provide adequate notice in writing to any Claimant as to its decision on any review. Such notice shall be written in a manner calculated to be understood by the Participant. If such claim is denied by the Administrator, in whole or in part, such notice shall set forth: (1) the specific reasons for such denial, (2) specific reference to any pertinent provisions of the Plan on which denial is based, (3) a description of any additional material or information necessary for the Claimant to perfect the claim and an explanation of why such material or information is necessary, and (4) an explanation of the appeals procedure for the Plan. (c) The Administrator shall act as a fiduciary in making a full and fair review of such claim. (d) The Claimant or a duly authorized representative may review any Plan document which is pertinent to the claim and may submit issues and comments to the Administrator in writing at any time prior to the issuance of the Administrator's decision on review. 19.05 Appeals Procedure. (a) Within sixty (60) days after receipt by the Claimant of notification of denial under Section 19.03 or 19.04, the Claimant shall have the right to present a written appeal to the Trustees, including submission of any additional written material that is pertinent to the claim. -42- GMA 401(a) DC Plan If such appeal is not filed within the sixty (60) day period, the decision of the Administrator shall be final and binding. (b) A decision by the Trustees shall be made no later than sixty (60) days after their receipt of the appeal. However, if the Trustees decide that a hearing at which the Claimant or a duly authorized representative may be present is necessary and such a hearing is held, such decision shall be rendered as soon as possible, but not later than one hundred twenty (120) days after their receipt of the appeal. Any such decision of the Trustees shall be in writing and shall provide adequate notice to the Claimant setting forth the specific reasons for any denial and written in a manner calculated to be understood by a Participant. Any such decision by the Trustees shall be final and binding. 19.06 Report to Trustees Concerning Claims and Appeals. The Administrator shall present a quarterly summary report to the Trustees concerning any claim or appeal under this Article. ARTICLE XX - AMENDMENT OF THE PLAN 20.01 Provider and Amendments. (a) It is the intent of the Trustees that the Master Plan, Adoption Agreement form and Addendum form (collectively referred to for purposes of Section 20.01 as "Plan") shall be and remain qualified for tax purposes under the Code. The Provider shall timely submit the Plan for approval under the Code as necessary, and all expenses incident thereto shall be borne by the GMA Investment Fund. (b) The Administrator will maintain a record of the Participating Employers, and the Administrator will make reasonable and diligent efforts to ensure that Participating Employers have actually received and are aware of all Plan amendments and that such Participating -43- GMA 401(a) DC Plan Employers adopt new documents when necessary. The provisions of this subsection shall supersede other provisions of the Plan to the extent those other provisions are inconsistent. (c) The Trustees or the Provider, as directed by the Trustees, hereby reserves the right to terminate the Plan without consent of the Participating Employers or of Participants (or any beneficiary thereof) and to amend the Plan without consent of the Participating Employers or of Participants (or any Beneficiaries thereof) to make desired changes in the design of the Plan. A true copy of the resolution of the Trustees approving such amendment shall be delivered to the Administrator and the Participating Employers. The Plan shall be amended in the manner and effective as of the date set forth in such resolution, and the Participating Employers, Employees, Participants, Beneficiaries, the Administrator, and all others having any interest under the Plan shall be bound thereby. (d) On and after February 17, 2005, the Provider shall have the authority to advise and prepare amendments to the Plan, for approval by the Trustees, on behalf of all Participating Employers, including those Participating Employers who have adopted the Plan prior to the January 1, 2017, restatement of the Plan, for changes in the Code, the regulations thereunder, revenue rulings, other statements published by Internal Revenue Service, including model, sample, or other required good faith amendments (but only if their adoption will not cause such Plan to be individually designed), and for corrections of prior approved plans. These amendments shall be applied to all Participating Employers. Any amendment prepared by the Provider and approved by the Trustees will be provided by the Administrator to Participating Employers. (e) Notwithstanding the foregoing paragraphs (c) and (d), effective January 1, 2018, for any Participating Employer as of either: -44- GMA 401(a) DC Plan (1) the date the Internal Revenue Service requires the Participating Employer to file Form 5300 as an individually designed plan as a result of an amendment by the Participating Employer to incorporate a type of Plan not allowable in a pre-approved plan, or (2) as of the date the Plan is otherwise considered an individually designed plan due to the nature and extent of the amendments, such Participating Employer shall execute a resolution to adopt any amendments that are approved by the Trustees after the date under subparagraph (1) or (2) above, as applicable, within the earlier of (i) ninety (90) days after such Trustees' approval, or (ii) if applicable, the remedial amendment period under Code Section 401(b) as applicable to governmental plans. If the Participating Employer is required to obtain a determination letter for any reason in order to maintain reliance on the opinion letter, the Provider's authority to amend the Plan on behalf of the Participating Employer is conditioned on the Plan receiving a favorable determination letter. 20.02 Amendment of Adoption Agreement and/or Addendum by Participating Employer. The Governing Authority shall have the right at any time to amend, in whole or in part, any or all of its elections under the Adoption Agreement and/or Addendum without the consent of the Participants or any Beneficiaries. Provided, however, that no such amendment shall: (a) Deprive any Participant or Beneficiary of any of the benefits to which the Participant or Beneficiary is entitled under this Plan with respect to amounts credited prior to the effective date of the amendment; or (b) Authorize or permit any part of the Trust Fund to be diverted to purposes other than for the exclusive benefit of Participants or their Beneficiaries; or -45- GMA 401(a) DC Plan (c) Become effective until approved by the Trustees. In order to be approved by the Trustees, any amendment must comply with the Master Plan and all applicable state and federal laws, including Code Section 401(a) as applicable to governmental plans. If the Trustees do not approve an amendment, the Trustees and Administrator shall continue to administer the Plan as if such amendment had not been made. (d) If an amendment limits or otherwise restricts the deferral and distribution rights of the Participants, the amendment shall become effective on the first day of the month following the giving of not less than forty-five (45) days prior notice of the amendment to Participants. If the amendment was made by the Trustees, notice shall be deemed given when the amendment is posted in the office of the Administrator and is sent to each Participating Employer. If the amendment was made by the Participating Employer, notice shall be deemed given when the amendment is posted in the office of the Participating Employer and is sent to the Administrator. No amendments shall deprive any Participant of any of the benefits to which the Participant is entitled under this Plan with respect to amounts credited prior to the effective date of the amendment, and (e) If the Plan is amended or modified, the Administrator shall nonetheless be responsible for the supervision and the payment of benefits resulting from amounts contributed prior to the amendment or modifications in accordance with this Article. ARTICLE XXI - TERMINATION 21.01 Plan Termination or Freeze by Participating Employer. A Participating Employer may terminate or freeze its participation in the Plan, including but not limited to, its contribution requirements, if it takes the following actions: (a) The Governing Authority of the Participating Employer must adopt a resolution terminating its participation or freezing its Employees’ rights to participate in the Plan. -46- GMA 401(a) DC Plan (b) The resolution must specify when the Plan will be closed to any additional participation by Eligible Employees, which must be a date at least sixty (60) days after the adoption of the resolution. (c) The resolution must be submitted to the Trustees. The Trustees shall determine whether the resolution complies with this section, and all applicable federal and state laws, shall determine an appropriate effective date for the Plan termination or freezing of Employer participation. The Administrator shall provide appropriate forms to the Participating Employer to terminate or freeze ongoing participation. Distributions under the Plan of existing accounts to the Participants and Beneficiaries affected by the termination, or to Participants affected by the freeze are subject to Article XI. However, if the Participating Employer requests a plan-to-plan transfer of Plan assets with respect to the Participating Employer's Employees who are Participants, the Trustees may in their discretion make the transfer. 21.02 Discontinuance of Contributions. At the discretion of the Trustees, a Participating Employer who fails to make contributions for a period of one (1) year or who fails to make timely contributions over a period of two (2) years shall be considered to have frozen participation. 21.03 Effect of Termination or Freeze by Participating Employer. In the case of the complete or partial termination or freezing of the Plan as to one (1) or more Participating Employers, including a freeze arising from the discontinuance and/or delinquency of contributions, the affected portion of the Trust Fund shall continue to be held pursuant to the direction of the Trustees, for the benefit of affected Participants pursuant to Article XI. The Plan shall remain in full effect with respect to each Participating Employer that does not terminate its -47- GMA 401(a) DC Plan participation in the Plan on behalf of its Employees or whose participation is not terminated by the Trustees. In the case of a complete termination of the Plan as to one (1) or more Participating Employers, the Trustees must distribute all assets of the Trust Fund as to such Participating Employer to Participants and Beneficiaries as soon as administratively practicable after the termination of the Plan, pursuant to benefit options under Article XI. In the case of the establishment of a successor plan, such assets may be transferred to the trust of a successor plan. 21.04 Termination of the Entire Plan. This Plan in its entirety may be terminated at any time by official action of the Trustees, with notice to all Participating Employers and Participants. The last date for contributions and earnings to be credited to Participant Accounts must be specified in the Trustees’ official action and must be no sooner than ninety (90) days after the adoption of the official action. In the event of a complete Plan termination, the Trustees must distribute all assets of the Trust Fund to the Participants and Beneficiaries as soon as administratively practicable after the termination of the Plan, pursuant to benefit options under Article XI. In the case of the establishment of a successor plan, such assets may be transferred to the trust of a successor plan. ARTICLE XXII - NONASSIGNABILITY 22.01 Nonassignment. No Participant, Beneficiary or designee may commute, sell, assign, transfer, or otherwise convey the right to receive any payment under the Plan. 22.02 Rights. The rights of Participants and Beneficiaries under this Plan shall not be subject to the rights of their creditors, and shall be exempt from execution, attachment, prior assignment or any other judicial relief or order for the benefit of creditors or other third person, except to the extent a benefit distributable under Article XI is subject to a federal tax levy and except as provided in Article XXIII concerning Plan-Approved Domestic Relations Orders. -48- GMA 401(a) DC Plan ARTICLE XXIII - DOMESTIC RELATIONS ORDERS 23.01 General Provisions. Domestic relations orders which satisfy the requirements of Code Section 414(p)(A)(i) and 414(p)(1)(B), this Article, and the procedures established by the Administrator or Service Manager for such orders shall be considered Plan-Approved Domestic Relations Orders ("PADROs") and shall be honored by the Plan. The Plan shall not honor any domestic relations orders issued by a court before January 26, 2004. The Administrator or Service Manager is authorized to establish and amend procedures for the determination of PADROs consistent with the above-referenced Code provisions and this Article. 23.02 Investment. During the period that the issue of whether an order satisfies the applicable requirements of the Code and the procedures established by the Administrator or Service Manager is under consideration, the investment direction of the Participant with respect to the Participant's Accounts shall remain in effect, subject to a determination by the Administrator or Service Manager that such investment direction would be contrary to a final court order. After a determination has been made that a domestic relations order satisfies the applicable requirements of the Code and the procedures established by the Administrator or Service Manager and a separate Plan Account has been established for the alternate payee, the alternate payee shall direct the investment of his or her Plan Account. The Administrator or Service Manager shall direct the investment of an alternate payee's Account to a default investment pursuant to Section 9.02 when there is no valid investment direction on file. The alternate payee's Account shall be assessed administrative fees in the same amount and in the same manner as a Participant's Account. The Service Manager may assess an additional administrative fee to process PADROs. 23.03 Distributions to Alternate Payees. Distributions of benefits to the alternate payee shall commence as soon as administratively practicable after (i) a determination is made -49- GMA 401(a) DC Plan that the order satisfies the applicable requirements of the Code and the procedures established by the Administrator or Service Manager, and (ii) receipt by the Administrator or Service Manager of the Applicable Forms for the election of benefits. In the event of an alternate payee's death, any remaining benefits shall be payable solely to the alternate payee's estate, via the duly appointed and then-currently serving executor of the alternate payee's estate. ARTICLE XXIV - MISCELLANEOUS 24.01 Federal Taxes. The Trustees, the Employers, and the Administrator do not guarantee that any particular Federal or State income, payroll or other tax consequence will occur because of participation in this Plan. 24.02 Contract. This Plan (i.e. the Master Plan document, along with the provisions set forth in the Adoption Agreement and any Addendum of any Participating Employer), including any properly adopted or executed amendments thereof, shall constitute entirety of the Participating Employer's Plan. No oral statement regarding the Plan may be relied upon by any Participant or other person. No document outside of the Plan shall be construed as creating an agreement or contract between the Participating Employer and any Participant regarding the Plan. 24.03 Conflicts. In resolving any conflict between provisions of the Plan and in resolving any other uncertainty as to the meaning or intention of any provision of the Plan, the interpretation that (i) causes the Plan to constitute a qualified governmental plan under the provisions of Code Sections 401 and 414(d) and the Trust to be exempt from tax under Code Sections 115 and 501, (ii) causes the Plan to comply with all applicable requirements of the Code, and (iii) causes the Plan to comply with all applicable Georgia statutes and rules, shall prevail over any different interpretation. -50- GMA 401(a) DC Plan 24.04 Limitation on Rights. Neither the establishment or maintenance of the Plan, nor any amendment thereof nor any act or omission under the Plan (or resulting from the operation of the Plan) shall be construed: (a) as conferring upon any Participant, Beneficiary (or their estates, if applicable) or any other person a right or claim against the Trust, Trustees, Participating Employers, Administrator, GMA or GMA's employees or agents, except to the extent that such right or claim shall be specifically expressed and provided in the Plan; (b) as creating any responsibility or liability of the Participating Employers for the validity or effect of the Plan; (c) as a contract between the Participating Employers and any Participant or other person (or estate, if applicable); (d) as being consideration for, or an inducement or condition of, employment of any Participant or other person, or as affecting or restricting in any manner or to any extent whatsoever the rights or obligations of the Participating Employers or any Participant or other person to continue or terminate the employment relationship at any time; or (e) as giving any Participant the right to be retained in the service of the Participating Employers or to interfere with the right of the Participating Employers to discharge any Participant or other person at any time. 24.05 USERRA Compliance. Notwithstanding any provisions of this Plan to the contrary, contributions, benefits, and service credit with respect to qualified military service shall be provided in accordance with the Uniformed Services Employment and Reemployment Rights Act of 1994 ("USERRA") [as codified at Chapter 43, Title 38, of the United States Code]; Code Section 414(u); and Code Section 401(a)(37), as amended from time to time. -51- GMA 401(a) DC Plan For purposes of this section, "qualified military service" means any service in the uniformed services as defined in USERRA by any individual if such individual is entitled to reemployment rights under USERRA with respect to such service. A Participant, whose employment is interrupted by qualified military service or who is on a leave of absence for qualified military service who timely resumes employment with the Participating Employer in accordance with USERRA, may elect to make-up deferral contributions to a Code Section 457(b) Plan in accordance with Code Section 414(u) reduced by deferral contributions under Code Section 457(b), if any, actually made for the Participant during the period of such interruption or leave. Except to the extent otherwise provided under Code Section 414(u), this right applies for five (5) years following such resumption of employment (or, if shorter, for a period equal to three (3) times the period of the interruption or leave). Such contribution by the Participant may only be made during such period and while the Participant is employed by the Participating Employer. If such Participant elects to make such make-up contributions, then the Participating Employer shall make-up the related Employer Contributions which would have been required had such contributions actually been made during the period of qualified military service. The make-up contributions by the Participating Employer shall be made as soon as practicable after the Participant makes such make-up contributions. If the Participant timely resumes employment in accordance with USERRA after a qualified military leave, the Participating Employer shall make any other Employer Contribution that would have been made if the Participant had remained employed during the Participant's qualified military service. Such contributions must be made no later than ninety (90) days after -52- GMA 401(a) DC Plan the date of such reemployment or when contributions are normally due for the year in which the qualified military service was performed, if later. In determining the amount of Employer Contribution, a Participant shall be treated as receiving compensation from the Participating Employer during such period of qualified military service equal to (i) the compensation the Participant would have received during such period if the Participant were not in qualified military service, determined based on the rate of pay the Participant would have received from the Participating Employer but for the absence during the period of qualified military service, or (ii) if the compensation the Participant would have received during such period is not reasonably certain, the Participant's average compensation from the Participating Employer during the twelve (12) month period immediately preceding the qualified military service (or, if shorter, the period of employment immediately preceding the qualified military service). Effective January 1, 2007, to the extent provided under Code Section 401(a)(37), in the case of a Participant whose employment is interrupted by qualified military service and who dies while performing qualified military service, the survivor of such Participant shall be entitled to any additional benefit (other than benefit accruals) provided under the Plan as if the Participant timely resumed employment in accordance with USERRA and then, on the next day, terminated employment on account of death. Effective January 1, 2009, a Participant receiving a differential wage payment within the meaning of Code Section 414(u)(12)(D) from the Employer, shall be treated as a Participant and the differential wage payment shall be treated as Compensation for purposes of Section 1.08 of the Plan and for purposes of Article V of the Plan. This provision shall be applied to all similarly situated individuals in a reasonably equivalent manner. -53- GMA 401(a) DC Plan 24.06 Procedure when Distributee Cannot be Located. The Administrator shall make all reasonable attempts to determine the identity and address of a Participant or a Beneficiary (or an estate, if applicable) entitled to benefits under the Plan. For this purpose, a reasonable attempt means the Administrator has taken the following steps: (a) searched plan and related plan, sponsor, and publicly-available records or directories for alternative contact information, (b) used a commercial locator service, credit reporting agency, or proprietary internet search tool for locating individuals, as determined by the Administrator, and (c) attempted contact via United States Postal Service ("USPS") certified mail to the last known mailing address shown on the Employer's or the Administrator's records and through appropriate means for any address or contact information (including email addresses and telephone numbers). If the Administrator is unable to locate such a person entitled to benefits hereunder, the payee has not responded within six (6) months, or if there has been no claim made for such benefits, the Trust Fund shall continue to hold the benefits due such person. In the event of a Plan termination under Article 21, the benefits due to such person shall be paid in a direct rollover to an individual retirement plan designated by the Administrator. 24.07 Erroneous Payments. If the Trustees make any payment that according to the terms of the Plan and the benefits provided hereunder should not have been made, the Trustees may recover that incorrect payment, by whatever means necessary, whether or not it was made due to the error of the Trustees, from the person to whom it was made or from any other appropriate party. For example, if any such incorrect payment is made directly to a Participant, the Trustees may deduct it when making any future payments directly to that Participant. 24.08 Mistaken Contributions. If any contribution (or any portion of a contribution) is made to the Plan by a good faith mistake of fact, then within one year after the payment of the -54- GMA 401(a) DC Plan contribution, and upon receipt in good order of a proper request approved by the Administrator, the amount of the mistaken contribution (adjusted for any income or loss in value, if any, allocable thereto) shall be returned directly to the Participant or, to the extent required or permitted by the Administrator, to the Participating Employer. 24.09 Release. Any payment to any Participant shall, to the extent thereof, be in full satisfaction of the claim of such Participant being paid thereby and the Administrator may condition payment thereof on the delivery by the Participant of the duly executed receipt and release in such form as may be determined by the Administrator. 24.10 Liability. The Administrator and its employees and agents shall not incur any liability in acting upon any notice, request, signed letter, telegram or other paper or document or electronic transmission believed by the Administrator to be genuine or to be executed or sent by an authorized person. 24.11 Governing Laws. The law of the State of Georgia, except to the extent pre-empted by federal law, shall apply in determining the construction and validity of this Plan. 24.12 Necessary Parties to Disputes. Necessary parties to any accounting, litigation or other proceedings relating to the Plan shall include only the Trustees and the Administrator. However, the Service Manager is a necessary party for with respect to duties that have been delegated to the Service Manager. The settlement or judgment in any such case in which the Trustees are duly served shall be binding upon the Participating Employer and all affected Employees, Participants, their Beneficiaries, estates and upon all persons claiming by, through or under them. RISK MANAGEMENT AND EMPLOYEE BENEFIT SERVICES BOARD OF TRUSTEES Chairman W. D. Palmer, III Councilmember, Camilla Vice Chairman Rebecca L. Tydings City Attorney, Centerville Secretary-Treasurer Larry H. Hanson Executive Director Trustees: Shelly Berryhill Councilmember, Hawkinsville Linda Blechinger Mayor, Auburn Ronald Feldner City Manager, Garden City Marcia Hampton City Manager, Douglasville Meg Kelsey City Manager, LaGrange Sam Norton Mayor, Dahlonega David Nunn City Manager, Madison James F. Palmer Mayor, Calhoun John Reid Mayor, Eatonton Kenneth L. Usry Mayor, Thomson Clemontine Washington Mayor Pro Tem, Midway Donna Whitener Mayor, Blue Ridge Vince Williams Mayor, Union City The Burgess Building • 201 Pryor Street, SW • Atlanta, GA 30303-3606 • Tel 404.688.0472 • Toll Free 1.888.488.4462 • Website www.gacities.com May 26, 2021 TRANSMITTED VIA E-MAIL (lbonner@augustaga.gov) TO: Lena Bonner, Clerk of Commission FROM: Gwin Hall, Senior Associate General Counsel and Caroline Dorsey, Associate General Counsel SUBJECT: Action Required; Restatement of Augusta, Georgia’s Georgia Municipal Association 401(a) Defined Contribution Plan _______________________________________________________________________ Augusta, Georgia previously adopted the Georgia Municipal Association (“GMA”) 401(a) Defined Contribution Plan (“DC Plan”), which is comprised of the Master Plan document (“Master Plan”), Adoption Agreement and Addendum. GMA recently restated the DC Plan and received a favorable determination letter from the Internal Revenue Service (“IRS”). An employer providing retirement benefits through the GMA DC Plan has the assurance that GMA is maintaining a qualified defined contribution program. To complete the restatement process, it is necessary for Augusta to restate its DC Plan documents using the restated Adoption Agreement and Addendum forms, drafted to reflect the benefit design currently in place under your DC Plan. We have also enclosed the Master Plan and Amendment 1 and a Summary of Key amendments that were made to the DC Plan since it was last approved by the IRS in 2014. Please take this time to review the Adoption Agreement and Addendum to ensure they accurately reflect your current practices. The Adoption Agreement provides that Augusta makes non-matching employer contributions in the amount of 2% of compensation per participant for each payroll period. The Addendum requires participants to make employee contributions in the amount of 4% of compensation per payroll period. We have updated the Adoption Agreement and Addendum to officially close the Plan to new entrants effective October 1, 2021, and to officially remove the choice between the DC Plan and the Augusta GMEBS Defined Benefit Retirement Plan I (“DB Plan”). Because Augusta amended its DB Plan effective October 1, 2017, to require new hires and rehires to participate in the DB Plan, all employees (including elected officials) regardless of job title initially hired or rehired on or after that date effectively have elected to participate in the DB Plan and not the DC Plan. Consequently, no new participants have joined (or rejoined) the DC Plan since October 1, 2017. The draft Adoption Agreement and Addendum will take effect October 1, 2021. Please review the restated DC Plan documents and Summary of Key Amendments. If the Adoption Agreement and Addendum are acceptable as drafted, please execute them where indicated (p. 5 and p. AA-17 and p. Ad-7). Following execution please scan all pages of both documents and email them to Gina Gresham at rgresham@gacities.com. GMA will then countersign the Adoption Agreement and Addendum and return them to you for your files. Please keep the fully executed Adoption Agreement and Addendum, along with the GMA 401(a) DC Master Plan document and Amendment 1, as part of the permanent records for your GMA 401(a) DC Plan. Augusta does not need to adopt the Master Plan or Amendment 1. Ms. Lena Bonner May 26, 2021 Page 2 Please contact GMA Legal Assistant Gina Gresham at 678-686-6258 or rgresham@gacities.com with any questions. C: Zena McClain, City Attorney, Augusta, Georgia (w/encl.) Michelle Warner, Director, Retirement Field Services and DC Program (w/o encl.) Commission Meeting Agenda 11/16/2021 2:00 PM Reappointment Coliseum Authority Department:Augusta Commission Department:Augusta Commission Caption:Motion to approve the reappointment of the Augusta-Richmond County Coliseum Authority members. (Requested by Commissioner Francine Scott) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo UPDATE 07/23/18 NAME OF BOARD AUGUSTA-RICHMOND COUNTY COLISEUM AUTHORITY Members and Districts Appointment Effective Expiration DISTRICT 9 Booker T. Roberson 01/03/17 Immediately 12/31/20 Linda Edney-Wiley 01/03/17 Immediately 12/31/20 Bonita Jenkins 01/03/17 Immediately 12/31/20 DISTRICT 10 Darren Smith 01/03/17 Immediately 12/31/18 John Kelly 06/02/15 Immediately 12/31/18 Brad Usry 01/03/17 Immediately 12/31/18 LEGISLATIVE: Cedric Johnson 07/17/18 Immediately 12/31/20 MEETING DATE: Fourth Tuesday at 9:00 A.M. WHERE: Civic Center, 601 Seventh Street CONTACT: Linda Roberts, 722-3521 Ext. 514 FUNCTION: The mission of the Augusta-Richmond County Coliseum Authority is to economically and efficiently manage the Augusta-Richmond County Civic Center Complex as to provide facilities, services and events to enrich the cultural civic and economic vitality of the greater Augusta Area. CREATED: 1973 Ga. Law p. 3042 et seq.; 1974 Ga. Laws p. 3207 et seq.; 1975 Ga. Laws p. 4681 et. Seq. 1977 Ga. Laws p. 3300 et seq.; 1978 Ga. Laws p.4673 et seq.; 1993 Ga. Laws p. 4087 et seq. 09HB813 GENERAL INFORAMTION: Seven (7) members to be appointed as follows: Six (6) by the governing authority from Super Districts 9 & 10 of the Municipal Corporation. Terms correspond with commissioners from Super Districts 9 & 10. One (1) Chairman appointed by the Legislative Delegation. Commission Meeting Agenda 11/16/2021 2:00 PM Adoption of fiscal year 2022 budget Department:Administration Department:Administration Caption:Approve FY 2022 budget for Augusta Georgia. Background:Local ordinance requires the budget for the upcoming fiscal year be adopted at the second commission meeting in November. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo AUGUSTA, GEORGIA BUDGET RESOLUTION FOR FISCAL YEAR 2022 A RESOLUTION ADOPTING A BUDGET FOR THE FISCAL YEAR 2022 FOR EACH FUND OF AUGUSTA, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AND ADOPTING THE ITEMS OF ANTICIPATED FUNDING SOURCES FOR 2022. WHEREAS, A proposed Budget for each of the various Funds of Augusta, Georgia has been presented to the Augusta, Georgia Commission and, WHEREAS, appropriate advertised public hearings have been held on the 2022 Proposed Budget as required by State and Local Laws and Regulations; and, WHEREAS, the Augusta, Georgia Commission has reviewed the Proposed Budget and has made certain amendments to Funding Sources and Appropriations; and, WHEREAS, the budget for each Fund includes Appropriations for Fiscal Year 2022 incorporates certain levels, assessments, fees and charges to finance these expenditures and lists the Anticipated Funding Sources; and, WHEREAS, each of the Funds has a balanced budget, such that Anticipated Funding Sources equal Proposed Expenditures; NOW, THEREFORE, BE IT RESOLVED that this Budget is hereby adopted specifying the Anticipated Funding Sources for each Fund and making Appropriations for Proposed expenditures to the Departments or Organizational Units named in each Fund as is more specifically shown and designated on Attachment "A" which is incorporated herein by reference and made a part of this Resolution. BE IT FURTHER RESOLVED that the Budget shall be amended so as to adapt to changing governmental needs during the fiscal year as follows, such amendments shall be reorganized as approved changes to this resolution in accordance with O.C.G.A. § 36-81-3(d): (1) Nothing contained in this Code section shall preclude a local government from amending its budget so as to adapt to changing governmental needs during the budget period. Amendments shall be made as follows, unless otherwise provided by charter or local law: (2) Any increase in Appropriations at the legal level of control of the local government, whether accomplished through a change in anticipated revenues in any fund or through a transfer of appropriations among departments, shall require the approval of the governing authority. Such amendments shall be adopted by ordinance or resolution. Adopted this day of , 2021 Hardie Davis Jr. As its Mayor Attest: Lena J. Bonner, Clerk of Commission Seal: AUGUSTA, GEORGIA FY 2022 ALL FUNDS NOVEMBER 16, 2021 ATTACHMENT A Fund Rev/Exp Revenues Expenditures Rev/Exp 2022 Number Fund Name FY2021 FY 2022 FY 2022 Difference GENERAL FUNDS 101 General Fund 102,707,550 109,128,910 109,128,910 - 273 Law Enforcement 68,715,400 70,550,920 70,550,920 - Total General Fund/Law Enforcement 171,422,950 179,679,830 179,679,830 - 104 Port Authority 107,570 114,120 114,120 - 131 IT Radio System 1,046,580 1,018,760 1,018,760 - 160 Traffic Mitigation 152,000 235,240 235,240 - SPECIAL REVENUE FUNDS 203 Life Skills Mentoring Court 7,000 - - - 204 DUI Court 476,480 470,710 470,710 - 205 Drug Court 99,290 150,400 150,400 - 206 Law Library 120,270 97,400 97,400 - 207 5% Crime Victim's Asst Program 412,640 406,120 406,120 - 208 Supplemental Juvenile Services 12,520 12,520 12,520 - 209 DA 5% CVAP 152,630 28,080 28,080 - 211 Federal Drug Forfeitures 200,000 250,000 250,000 - 212 State Drug Forfeitures 380,000 500,000 500,000 - 216 Emergency Telephone Response 5,059,170 4,749,320 4,749,320 - 217 Building Inspections Fund 2,128,170 2,146,660 2,146,660 - 220 Grants 6,036,690 5,079,760 5,079,760 - 221 Housing & Neighborhood Development 24,684,340 26,579,080 26,579,080 - 230 ARPA - City 6,268,800 21,506,000 21,506,000 - 231 Board of Appeals 22,080 22,580 22,580 - 232 ARPA - County - 19,668,000 19,668,000 - 235 TSPLOST 25% Discretionary 8,780,160 6,741,630 6,741,630 - 261 NPDES Permit Fees 20,000 20,000 20,000 - 271 Urban Services District 10,140,540 11,197,400 11,197,400 - 272 Capital Outlay 8,913,500 4,341,170 4,341,170 - 274 Fire Protection 34,547,540 32,311,950 32,311,950 - 275 Occupation Tax 3,656,000 3,659,390 3,659,390 - 276 Street Lights 6,213,130 6,498,940 6,498,940 - 277 Downtown Development Authority 158,700 159,420 159,420 - 278 Sheriff Capital Outlay Grant 200,000 200,000 200,000 - 281 Convention Center 1,400,000 1,645,000 1,645,000 - 292 TAD 2 1,594,550 1,287,000 1,287,000 - 293 TAD 3 465,420 513,300 513,300 - 294 TAD 4 70,020 48,900 48,900 - 296 Promotion Richmond County 4,636,400 5,243,200 5,243,200 - 297 Transportation and Tourism 1,393,000 1,050,000 1,050,000 - 298 Urban Redevelopment Projects 3,765,000 2,352,960 2,352,960 - CAPITAL PROJECT FUNDS 323 Special 1% Sales Tax, Phase III 3,000,000 3,200,000 3,200,000 - 324 Special 1% Sales Tax, Phase IV 6,277,200 7,000,000 7,000,000 - 325 Special 1% Sales Tax, Phase V 2,595,900 5,500,000 5,500,000 - 328 SPLOST Phase VI 25,165,950 25,500,000 25,500,000 - 329 SPLOST Phase 7 67,102,370 94,478,620 94,478,620 - 330 SPLOST Phase 8 - 69,000,000 69,000,000 - 335 Capital Projects for Public Roads 6,738,900 5,749,310 5,749,310 - 340 Capital Projects Grants 1,868,450 1,975,120 1,975,120 - 371 T-SPLOST 26,064,130 30,369,600 30,369,600 - AUGUSTA, GEORGIA FY 2022 ALL FUNDS NOVEMBER 16, 2021 ATTACHMENT A Fund Rev/Exp Revenues Expenditures Rev/Exp 2022 Number Fund Name FY2021 FY 2022 FY 2022 Difference DEBT SERVICE FUNDS 421 Coliseum Authority Revenue Bonds 2010 1,730,000 2,100,000 2,100,000 - 435 G/O Sales Tax Bonds 2022 - 34,925,000 34,925,000 - ENTERPRISE FUNDS 506 Water & Sewerage 142,216,530 140,155,930 140,155,930 - 507 Water & Sewerage-Renewal & Extension 67,610,590 22,879,130 22,879,130 - 508 1996 W & S Bond Fund 3,073,100 - - - 509 2000 Bond Series 2,727,270 - - - 510 W&S Bond 2002 Series 10,969,640 - - - 511 W&S Bond 2004 Series 7,396,360 - - - 512 W&S Bond 2012 Series 2,395,910 1,587,470 1,587,470 - 513 W&S Taxable Rev Bds Series 2013 1,741,200 1,743,860 1,743,860 - 514 W&S Bond 2014 Series 5,528,690 4,060,110 4,060,110 - 515 W&S Bonds 2019 Issue 20,288,460 8,285,970 8,285,970 - 541 Waste Management Fund 30,899,870 17,788,500 17,788,500 - 542 Garbage Collection Fund 22,246,800 22,424,950 22,424,950 - 543 Waste Management 2004 Bonds 798,020 - - - 544 Solid Waste Revenue Bond Series 2010 687,690 702,990 702,990 - 546 Augusta Public Transit System 7,140,610 8,263,190 8,263,190 - 547 Transit Capital Grants 7,389,730 6,651,420 6,651,420 - 551 Augusta Regional Airport 68,051,500 64,438,440 64,438,440 - 552 Daniel Field 784,380 393,890 393,890 - 581 Stormwater Utility 15,779,770 14,705,950 14,705,950 - INTERNAL SERVICE FUNDS 611 Risk Management 2,851,400 2,909,600 2,909,600 - 616 Employee Health Benefits Fund 34,501,300 37,690,250 37,690,250 - 621 Workers Compensation Fund 4,770,800 4,520,870 4,520,870 - 622 Unemployment Fund 102,500 171,250 171,250 - 623 Long-Term Disability Insurance 309,550 314,780 314,780 - 626 Fleet Operations & Management 5,348,980 5,314,230 5,314,230 - 631 GMA Lease Program 1,800,620 1,721,330 1,721,330 - TRUST & AGENCY FUNDS 761 1945 Pension Fund 832,840 828,030 828,030 - 763 Urban 1949 Pension Plan 7,603,930 7,319,140 7,319,140 - 764 Other Urban Pension Plans 1,769,770 1,539,450 1,539,450 - 791 Exp Trust Fund-Perpetual Care 55,150 19,000 19,000 - 792 Exp Trust Fund-Joseph Lamar 310 310 310 - 950 Urban Redevelopment Agency 5,656,820 3,527,300 3,527,300 - 951 URA Foundry Projecct 1,101,340 1,100,000 1,100,000 - TOTAL 929,717,470$ 1,000,839,830$ 1,000,839,830$ -$ Commission Meeting Agenda 11/16/2021 2:00 PM Vax-Up Augusta Activities (November Report) Department:Administrator's Office Department:Administrator's Office Caption:Update on the progress and outcomes of the Vax Up Augusta! program for the period ending October/ November 10, 2021. Background:The Vax Up Augusta! program is now fully implemented and is showing significant impact throughout Richmond County. The October/November report highlights significant increases in activity now that all partners have officially rolled out their individual programs. The October/November report also highlights significant improvements in the mitigation of the public health emergency on area hospitals, as well as increased first and second doses administered countywide. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 11/16/2021 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo