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HomeMy WebLinkAbout2021-08-03 Meeting AgendaCommission Meeting Agenda Lee N. Beard Commission Chamber 8/3/2021 2:00 PM INVOCATION:Reverend Melvin Ivey, Pastor Greater St. John Baptist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. PRESENTATION(S) A.Presentation from Dr. Goggans relative to insights into how the Delta variant is impacting the region/county, as well as what DPH and other medical professionals are doing to increase the vaccination rate. Additionally an update on the new adjustments to CDC guidance related to masks. (Requested by Commissioner Ben Hasan) Attachments RECOGNITION(S) July 2021 Years of Service Recipients! B. Congratulations! July 2021 Years of Service Recipients!Attachments Five (5) minute time limit per delegation DELEGATIONS C.Ms. Kari Viola-Brooke presentation regarding prevalence of Child Sex Trafficking in Richmond County and the services and responses Child Enrichment has put in place to help combat the issue. Attachments D. Mr. Moses Todd regarding the American Rescue Act funding for Augusta-Richmond County.Attachments CONSENT AGENDA (Items 1-25) PUBLIC SERVICES 1.Motion to approve to adopt by reference the International Property Maintenance Code (IPMC) 2018 Edition and Georgia Amendments, with the exclusion of (IPMC) Chapter I, Scope and Administration. (Approved by the Public Services Committee July 27, 2021) Attachments 2.Motion to approve American Architectural Design Specialties, d.b.a. Playground Creations to install a new modular playground unit for Eisenhower Park. This project went through the Procurement process as RFP 21-177. (Approved by the Public Services Committee July 27, 2021) Attachments 3.Motion to approve American Architectural Design Specialties, d.b.a. Playground Creations to install a new splash pad at the McBean Community Center. This project went through the Procurement process as a Request for Proposals (RFP 21-174). (Approved by the Public Services Committee July 27, 2021) Attachments 4.Motion to approve Change Order 2 to Reeves Construction Company's Contract in the amount of ($9,941.44). In addition to the cost associated with the Change Order #2, Reeves Construction contract time is increased by 5 calendar days. (Approved by the Public Services Committee July 27, 2021) Attachments 5.Motion to approve the Contract Amendment #1 to McCarthy Improvement Company's Contract to re-assign all services previously agreed to and contracted for the Commercial and General Aviation Apron Rehab Phase III Project to C.W. Mathews Contracting Company, Inc. (Approved by Public Services Committee July 27, 2021) Attachments 6.Motion to approve FY 2022 Metropolitan Transportation Planning Services Annual Contract (aka PL Funds Contract). (Approved by the Public Services Committee July 27, 2021) Attachments 7.Motion to approve the transfer of Contract with Societe International de Communications Aeronautiques Radio, Inc. (SITA) (Approved by the Public Services Committee July 27, 2021) Attachments ADMINISTRATIVE SERVICES 8.Motion to approve the donation of one 2009 Honda ST1300PA police motorcycle to Augusta University Police Department. (Approved by the Administrative Services Committee July 27, 2021) Attachments 9.Motion to approve bid award the contract for Design/Build of a new Range Support Building at the RCSO Training Range, in the amount of $625,700.00, to R. W. Allen Construction, LLC of Augusta, GA (RFP Item #21-166). (Approved by Administrative Service Committee July 27, 2021) Attachments 10.Motion to approve the Credit and P- Card Ordinance, . (Approved by Commission July 20, 2021- second reading)Attachments 11.Motion to approve Housing and Community Development Department’s (HCD's) request to increase the Commission approved (3/16/2021) Lead Hazard Reduction Program’s ~ Lead Hazard Environmental Control Specialist position from $40,162 to $52,000 (29%+/- increase). (Approved by the Administrative Services Committee July 27, 2021) Attachments 12.Motion to approve four (4) Emergency Rehabilitation projects located on Wharton Dr., Florence St., E. Espinosa and Crosscreek Rd. (Approved by the Administrative Services Committee July 27, 2021) Attachments 13.Motion to approve Housing and Community Development Department’s (HCD's) request to transfer $46,000 from object code 5111110 to object code 5239112 for temporary workforce expenditures. (Approved by the Administrative Services Committee July 27, 2021) Attachments 14.Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate- income homebuyer with down-payment assistance to purchase a home on McAlpine Dr. (Approved by the Administrative Services Committee July 27, 2021) Attachments 15.Motion to approve the Encroachment agreement between Augusta- Richmond County Georgia and Jefferson Energy Cooperative.(Approved by the Administrative Services Committee July 27, 2021) Attachments 16.Motion to approve one (1) new full-time position, Manager of Economic Development & Innovation, in the Administrator’s office. (Approved by the Administrative Services Committee July 27, 2021) Attachments 17.Motion to approve five new positions for Augusta Utilities' Metering Division (AUD). (Approved by the Administrative Services Committee July 27, 2021) Attachments 18.Motion to approve Housing and Community Development Department’s (HCD's) request to amend agreement with Promise Land Community Development Corporation to provide additional HOPWA funding to continue services to eligible HOPWA citizens. (Approved by the Administrative Services Committee July 27, 2021) Attachments 19.Motion to approve convening a work group with Commissioner Scott serving as Chairman consisting of city departments' staff, the Chamber of Commerce and Attorney Duncan to meet on this ordinance and report back their recommendations in 60 days relative to the proposed non- discrimination ordinance. (Approved by the Administrative Services Committee July 27, 2021) Attachments FINANCE 20.Attachments Motion to approve a request from the Richmond County Sheriff’s Office to move funds in the amount $130,000.00 out of State Drug fund balance to the vehicle account. The agency intends to use this funding to purchase new vehicles. (Approved by the Finance Services Committee July 27, 2021) ENGINEERING SERVICES 21.Motion to approve the designation of a funding source of the traffic operations section of the FY22 budget for the installation of the four speed humps for Bellemeade Drive with a construction cost of $14,000 and receive a recommendation back from the Administrator at the next meeting regarding a funding source for the installation of speed humps in other areas without charging taxpayers for those installations. (Approved by Engineering Services Committee July 27, 2021) Attachments 22.Motion to determine that a portion of Parham Road (off Gordon Highway), Tract 5-B, and Tract 6 as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. (Approved by the Engineering Services Committee July 27, 2021) Attachments 23.Motion to approve Notification of Emergency Procurement of Services to assess and repair speed control system for pump turbine number 9 at the Goodrich Street Raw Water Pumping Station. (Approved by Engineering Services Committee July 27, 2021) Attachments 24.Motion to approve Supplemental funding (SA#2) for continuity of Engineering Phase of Design Engineering Consultant Agreement to Hussey Gay Bell and DeYoung (HGB) in the amount of $80,700.00 for Augusta Engineering Transportation Improvement Program (TIP) Operational Efficiency of Various Intersections Project. Requested by Attachments AED. RFQ 17-127 (Approved by Engineering Services Committee July 27, 2021) PETITIONS AND COMMUNICATIONS 25.Motion to approve the minutes of the Regular Meeting held on July 20, 2021 and Special Called Meetings held July 21 and 27, 2021. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 8/3/2021 AUGUSTA COMMISSION REGULAR AGENDA 8/3/2021 (Items 26-32) PUBLIC SERVICES 26.Motion to amend smoke free ordinance to allow for the establishment of cigar lounges. (No recommendation from the Public Services Committee) Attachments ADMINISTRATIVE SERVICES 27.Report from Emergency Management Service; Ambulance Quality of Service Study Subcommittee's Findings. (Requested by Commissioner Ben Hasan) Attachments 28.Motion to approve the rescheduling of the August 10th committee meetings to Wednesday, August 11, 2021 and the September 28th committee meetings to Wednesday, September 29 due to the 2021 Georgia Municipal Association's Annual Conference (Savannah) and the 2021 ACCG Regional (Columbia County) Conference. Attachments FINANCE 29.Presentation from John Snider, CPA of SME/CPA relative to the Internal Audit Report of the Mayor's Office. (Requested by Mayor Hardie Davis, Jr.) Attachments 30.Motion to approve proposed 2021 mill rates for each taxing district, advertise the required 5 year history of the digest and to schedule the date of August 19, 2021 for the meeting to adopt the rates proposed. Attachments ADMINISTRATOR 31.Motion to approve the Administrator's recommendation(s) related to administration of the American Rescue Plan and the implementation of Public Safety Pay. Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 32.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 8/3/2021 2:00 PM Invocation Department: Department: Caption: Reverend Melvin Ivey, Pastor Greater St. John Baptist Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM D. Stephen Goggans, Md, MPH Department: Department: Caption:Presentation from Dr. Goggans relative to insights into how the Delta variant is impacting the region/county, as well as what DPH and other medical professionals are doing to increase the vaccination rate. Additionally an update on the new adjustments to CDC guidance related to masks. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM July 2021 Years of Service Recipients! Department:Human Resources Department Department:Human Resources Department Caption: Congratulations! July 2021 Years of Service Recipients! Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo HUMAN RESOURCES DEPARTMENT Suite 400 - Municipal Building 535 Telfair Street - Augusta, GA 30901 Phone (706) 821-2303 Fax (706) 821-2867 www.augustaga.gov July 07, 2021 Department Directors & Elected Officials, The Commission on June 16, 2009, adopted the Augusta-Richmond County Employee Incentive Awards Program (EIAP). The program provides a number of initiatives that have been designed to show our appreciation for our dedicated and loyal employees. The ability to recognize and honor our employees’ longevity has been established through our new Years of Service (YOS) program. A complete description of the EIAP and its operating procedures is located on the Human Resources site at http://augwebv017:8080/EmployeeResources/hrcitynet/default.aspx. We are pleased to advise you that for the month of July 2021, the following employee(s) have attained their anniversary date in recognition of 25-50 years of dedicated service and are now eligible to receive their Years of Service pin and certificate: FIRST LAST DEPT YOS REBECCA WRIGHT SUPERIOR COURT 25 WAYNE BEAZLEY PLANNING & DEVELOPMENT 30 KAREN CASH TAX ASSESSORS 30 ALLAN ROLLINS SHERIFF’S OFFICE 40 Please make arrangements to have your employee in attendance at the Commission meeting scheduled for August 3, 2021, for recognition by the Mayor and Commission and presentation of their service pins and certificates of achievement. All persons to be recognized should be in the Commission Chambers by 1:45 p.m. Please let us know whether the employee will or will not attend by contacting me by phone at (706) 826-1377 or via e-mail at fcretella@augustaga.gov, by Friday July 30, 2021, 12:00 Noon. Your support and cooperation is much appreciated. With regards, Anita Rookard, Human Resource Director Augusta-Richmond County, Human Resources Department /fmc cc: Mayor Hardie Davis, Jr. Odie Donald II, Administrator Lena Bonner, Clerk of Commission Commission Meeting Agenda 8/3/2021 2:00 PM Ms. Kari Viola-Brooke Department: Department: Caption:Ms. Kari Viola-Brooke presentation regarding prevalence of Child Sex Trafficking in Richmond County and the services and responses Child Enrichment has put in place to help combat the issue. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM Mr. Moses Todd Department: Department: Caption: Mr. Moses Todd regarding the American Rescue Act funding for Augusta-Richmond County. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM Adopt International Property Maintenance Code 2018 Edition Department:Planning & Development Department:Planning & Development Caption:Motion to approve to adopt by reference the International Property Maintenance Code (IPMC) 2018 Edition and Georgia Amendments, with the exclusion of (IPMC) Chapter I, Scope and Administration. (Approved by the Public Services Committee July 27, 2021) Background:The Georgia Department of Community Affairs (DCA) administers the Construction Codes, both the mandatory and optional Codes. DCA adopted the IPMC 2018 Edition with an effective date of January 1, 2021. The International Property Maintenance Code is an optional code that local governments may choose to adopt. When adopting the code, Chapter I is not adopted by reference but is adopted by ordinance so that it can be tailored to the local government’s needs. Chapter I was updated and adopted in July 2018. Analysis:The adoption of the IPMC 2020 Edition and Georgia Amendments will provide codes for regulating property maintenance. Financial Impact:N/A Alternatives:Do not adopt International Property Maintenance Code 2018 Edition. Recommendation:Aoproval Funds are Available in the Following Accounts: N/A Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 7 CHAPTER 1, SECTION 7-1-16, TO ADOPT THE INTERNATIONAL PROPERTY MAINTENANCE CODE 2018 EDITION, THAT PROVIDES REGULATIONS FOR GOVERNING THE CONDITIONS AND MAINTENANCE OF ALL PROPERTY, BUILDINGS AND STRUCTURES; BY PROVIDING THE STANDARDS FOR SUPPLIED UTILITIES AND FACILITIES AND OTHER PHYSICAL THINGS AND CONDITIONS ESSENTIAL TO ENSURE THAT STRUCTURES ARE SAFE SANITARY AND FIT FOR OCCUPATION AND USE; AND THE CONDEMNATION OF BUILDINGS AND STRUCTURES UNFIT FOR HUMAN OCCUPANCY AND USE, AND THE DEMOLITION OF SUCH EXISTING STRUCTURES; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT ALL PROPERTY OWNERS WITHIN THE JURISDICTION SHALL COMPLY WITH THE PROVISIONS OF THE AUGUSTA, GA CODE, AS FOLLOWS: SECTION 1. TITLE 7, CHAPTER 1, ARTICLE 2, STRUCTURAL STANDARDS AND REQUIREMENTS, SECTION 7-1-16 TECHNICAL CODES – ADOPTED BY REFERENCE, IS HEREBY AMENDED BY DELETING GEORGIA OPTIONAL CODES - INTERNATIONAL PROPERTY MAINTENANCE CODE 2012 EDITION IN ITS ENTIRETY, AND GEORGIA OPTIONAL CODES - INTERNATIONAL PROPERTY MAINTENANCE CODE 2018 EDITION AND CURRENT GEORGIA AMENDMENTS (WITH THE EXCLUSION OF IPMC CHAPTER 1 ADMINISTRATION SCOPE AND ENFORCEMENT) ARE HEREBY INSERTED BY REFERENCE TO REPLACE THE REPEALED CODE AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 2. TITLE 7, CHAPTER 1, IS HEREBY AMENDED BY ADDING ARTICLE 8, INTERNATIONAL PROPERTY MAINTENANCE CODE, ADMINISTRATION AND ENFORCEMENT, SECTION 7-1-140.1 THROUGH SECTION 7-1-153.2, AS SET FORTH IN “EXHIBIT B” HERETO. SECTION 3.2 That if any section, subsection, sentence, clause or phrase of this legislation is, for any reason, held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The Augusta, Georgia Commission hereby declares that it would have passed this law, and each section, subsection, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional. SECTION 43. That nothing in this legislation or in the Property Maintenance Code hereby adopted shall be construed to affect any suit or proceeding impending in court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing, under any act or ordinance hereby repealed as cited in Section 1 of this law; nor shall any just or legal right or remedy of any character be lost, impaired or affected by this legislation. SECTION 54. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 65. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2021 _________________________________________________ Attest:______________________________ Hardie Davis, Jr. As its Mayor __________________________________________________ Lena J. Bonner, Clerk of Commission As its Mayor Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________________________, 2012 2021, and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission EXHIBIT A ARTICLE 2. STRUCTURAL STANDARDS AND REQUIREMENTS Sec. 7-1-16. Technical codes—Adopted by reference. Georgia Optional Codes International Property Maintenance Code , 2003 2012 Edition International Property Maintenance Code , 2018 Edition (AND GEORGIA AMENDMENTS) Formatted: Font color: Text 1 EXHIBIT B ARTICLE 8 INTERNATIONAL PROPERTY MAINTENANCE CODE ADMINISTRATION AND ENFORCEMENT PART 1 SCOPE AND ADMINISTRATION Section 7-1-140.1 Title. These regulations shall be known as the International Property Maintenance Code of Augusta, Georgia, hereinafter referred to as “this code”. Section 7-1-140.2 Scope. The provisions of this code shall apply to all existing residential and on residential structures and all existing premises and constitute minimum requirements and standards for premises, structures, equipment and facilities for light, ventilation, space, heating, sanitation, protection from the elements, life safety, safety from fire and other hazards, and for safe and sanitary maintenance; the responsibility of owners, operators and occupants; the occupancy of existing structures and premises, and for administration, enforcement and penalties. Section 7-1-140.3 Intent. This code shall be construed to secure its expressed intent, which is to ensure public health, safety and welfare insofar as they are affected by the continued occupancy and maintenance of structures and premises. Existing structures and premises that do not comply with these provisions shall be altered or repaired to provide a minimum level of health and safety as required herein. Section 7-1-140.4 Severability. If a section, subsection, sentence, clause or phrase of this code is, for any reason, held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this code. APPLICABILITY Section 7-1-141.1 General. Where there is a conflict between a general requirement and a specific requirement, the specific requirement shall govern. Where differences occur between provisions of this code and the referenced standards, the provisions of this code shall apply. Where, in a specific case, different sections of this code specify different requirements, the most restrictive shall govern. Section 7-1-141.2 Maintenance. Equipment, systems, devices and safeguards required by this code or a previous regulation or code under which the structure or premises was constructed, altered or repaired shall be maintained in good working order. No owner, operator or occupant shall cause any service, facility, equipment or utility which is required under this section to be removed from or shut off from or discontinued for any occupied dwelling, except for such temporary interruption as necessary while repairs or alterations are in progress. The requirements of this code are not intended to provide the basis for removal or abrogation of fire protection and safety systems and devices in existing structures. Except as otherwise specified herein, the owner or the owner’s designated agent shall be responsible for the maintenance of buildings, structures and premises. Section 7-1-141.3 Application of other codes. Repairs, additions or alterations to a structure, or changes of occupancy and all other work shall be done in accordance with the procedures and provisions of the International Building Code, International Energy Conservation Code, International Fire Code, International Fuel Gas Code, International Mechanical Code, International Residential Code, International Plumbing Code and NFPA 70. Nothing in this code shall be construed to cancel, modify or set aside any provision of the Comprehensive Zoning Ordinance. Section 7-1-141.4 Existing remedies. The provisions in this code shall not be construed to abolish or impair existing remedies of the jurisdiction or its officers or agencies relating to the removal or demolition of any structure which is dangerous, unsafe and insanitary. Section 7-1-141.5 Workmanship. Repairs, maintenance work, alterations or installations which are caused directly or indirectly by the enforcement of this code shall be executed and installed in a workmanlike manner and installed in accordance with the manufacturer’s instructions. Section 7-1-141.6 Historic buildings. The provisions of this code shall not be mandatory for existing buildings or structures designated as historic buildings when such buildings or structures are judged by the code official to be safe and in the public interest of health, safety and welfare. Section 7-1-141.7 Referenced codes and standards. The codes and standards referenced in this code shall be those that are listed in Chapter 8 and considered part of the requirements of this code to the prescribed extent of each such reference and as further regulated in Sections 7-1- 141.7.1 and 7-1-141.7.2. Exception: Where enforcement of a code provision would violate the conditions of the listing of the equipment or appliance, the conditions of the listing shall apply. Section 7-1-141.7.1 Conflicts. Where conflicts occur between provisions of this code and the referenced standards, the provisions of this code shall apply. Section 7-1-141.7.2 Provisions in referenced codes and standards. Where the extent of the reference to a referenced code or standard includes subject matter that is within the scope of this code, the provisions of this code, as applicable, shall take precedence over the provisions in the referenced code or standard. Section 7-1-141.8 Requirements not covered by code. Requirements necessary for the strength, stability or proper operation of an existing fixture, structure or equipment, or for the public safety, health and general welfare, not specifically covered by this code, shall be determined by the code official. Section 7-1-141.9 Application of references. References to chapter or section numbers, or to provisions not specifically identified by number, shall be construed to refer to such chapter, section or provision of this code. Section 7-1-141.10 Other laws. The provisions of this code shall not be deemed to nullify any provisions of local, state or federal law. PART 2 ADMINISTRATION AND ENFORCEMENT Section 7-1-142.1 General. The Augusta Planning and Development Department administers the IPMC and the Department Director or his appointee shall be known as the code official. Section 7-1-142.2 Appointment. The code official shall be appointed by the chief appointing authority of the jurisdiction. Section 7-1-142.3 Deputies. In accordance with the prescribed procedures of this jurisdiction and with the concurrence of the appointing authority, the code official shall have the authority to appoint a deputy(s). Such employees shall have powers as delegated by the code official. Section 7-1-142.4 Liability. The code official, member of the board of appeals or employee charged with the enforcement of this code, while acting for the jurisdiction, in good faith and with-out malice in the discharge of the duties required by this code or other pertinent law or ordinance, shall not thereby be rendered liable personally, and is hereby relieved from all personal liability for any damage accruing to persons or property as a result of an act or by reason of an act or omission in the discharge of official duties. Any suit instituted against any officer or employee because of an act performed by that officer or employee in the lawful discharge of duties and under the provisions of this code shall be defended by the legal representative of the jurisdiction until the final termination of the proceedings. The code official or any subordinate shall not be liable for costs in an action, suit or proceeding that is instituted. Section 7-1-142.5 Fees. A re-inspection fee of fifty dollars ($50.00) will be assessed to the person responsible for the code violation. The responsible person may be the property owner or tenant. The fee is to be paid to the Planning & Development Office to help fund the cost of performing a re-inspection for code compliance. In the event the person responsible for the code violation is issued a citation to appear in Magistrate Court, the Court will be requested to collect the re-inspection fee(s) for the Planning & Development Department. (Ordinance No. 7556) Section 7-1-142.6 Reoccupying structure without code compliance. A vacant structure under notice of code violations cannot be occupied until the violations are corrected, inspected by the code official, and the property is released for occupancy. The person responsible for the property and allowing the property to be reoccupied prior to code compliance will be assessed a $500.00 fee. The fee will be paid directly to the Planning & Development Department, or the fee will be collected by the Magistrate court in addition to the penalties the Court may impose as provided for in Augusta Code Section 1-6-1. DUTIES AND POWERS OF THE CODE OFFICIAL SECTION 7-1-143.1 General. The code official is hereby authorized and directed to enforce the provisions of this code. The code approved agencies or individuals. All reports of such inspections shall be in writing and be certified by a responsible officer of such approved agency or by the responsible individual. The code official is authorized to engage such expert opinion as deemed necessary to report upon unusual technical issues that arise, subject to the approval of the appointing authority. SECTION 7-1-143.2 Right of entry. Where it is necessary to make an inspection to enforce the provisions of this code, or whenever the code official has reasonable cause to believe that there exists in a structure or upon a premises a condition in violation of this code, the code official is authorized to enter the structure or premises at reasonable times to inspect or perform the duties imposed by this code, provided that if such structure or premises is occupied the code official shall present credentials to the occupant and request entry. If such structure or premises is unoccupied, the code official shall first make a reasonable effort to locate the owner or other person having charge or control of the structure or premises and request entry. If entry is refused, the code official shall have recourse to the remedies provided by law to secure entry. SECTION 7-1-143.3 Identification. The code official shall carry proper identification when inspecting structures or premises in the performance of duties under this code. SECTION 7-1-143.4 Notices and orders. The code official shall issue all necessary notices or orders to ensure compliance with this code. SECTION 7-1-143.5 Department records. The code official shall keep official records of all business and activities of the department specified in the provisions of this code. Such records shall be retained in the official records for the period required for retention of public records. APPROVAL SECTION 7-1-144.1 Modifications. Whenever there are practical difficulties involved in carrying out the provisions of this code, the code official shall have the authority to grant modifications for individual cases upon application of the owner or owner’s representative, provided the code official shall first find that special individual reason makes the strict letter of this code impractical and the modification is in compliance with the intent and purpose of this code and that such modification does not lessen health, life and fire safety requirements. The details of action granting modifications shall be recorded and entered in the department files. SECTION 7-1-144.2 Alternative materials, methods and equipment. The provisions of this code are not intended to prevent the installation of any material or to prohibit any method of construction not specifically prescribed by this code, provided that any such alternative has been approved. An alternative material or method of construction shall be approved where the code official finds that the proposed design is satisfactory and complies with the intent of the provisions of this code, and that the material, method or work offered is, for the purpose intended, at least the equivalent of that prescribed in this code in quality, strength, effectiveness, fire resistance, durability and safety. SECTION 7-1-144.3 Required testing. Whenever there is insufficient evidence of compliance with the provisions of this code, or evidence that a material or method does not conform to the requirements of this code, or in order to substantiate claims for alternative materials or methods, the code official shall have the authority to require tests to be made as evidence of compliance at no expense to the jurisdiction. SECTION 7-1-144.3.1 Test methods. Test methods shall be as specified in this code or by other recognized test standards. In the absence of recognized and accepted test methods, the code official shall be permitted to approve appropriate testing procedures performed by an approved agency. SECTION 7-1-144.3.2 Test reports. Reports of tests shall be retained by the code official for the period required for retention of public records. SECTION 7-1-144.4 Used material and equipment. The use of used materials which meet the requirements of this code for new materials is permitted. Materials, equipment and devices shall not be reused unless such elements are in good repair or have been reconditioned and tested when necessary, placed in good and proper working condition and approved by the code official. SECTION 7-1-144.5 Approved materials and equipment. Materials, equipment and devices approved by the code official shall be constructed and installed in accordance with such approval. SECTION 7-1-144.6 Research reports. Supporting data, where necessary to assist in the approval of materials or assemblies not specifically provided for in this code, shall consist of valid research reports from approved sources. VIOLATIONS SECTION 7-1-145.1 Unlawful acts. It shall be unlawful for a person, firm or corporation to be in conflict with or in violation of any of the provisions of this code. SECTION 7-1-145.2 Notice of violation. The code official shall serve a notice of violation or order in accordance with Section 107. SECTION 7-1-145.3 Prosecution of violation. Any person failing to comply with a notice of violation or order served in accordance with Section 7-1-146 shall be deemed guilty of a misdemeanor or civil infraction as determined by the local municipality, and the violation shall be deemed a strict liability offense. If the notice of violation is not complied with, the code official shall institute the appropriate proceeding at law or in equity to restrain, correct or abate such violation, or to require the removal or termination of the unlawful occupancy of the structure in violation of the provisions of this code or of the order or direction made pursuant thereto. Any action taken by the authority having jurisdiction on such premises shall be charged against the real estate upon which the structure is located and shall be a lien upon such real estate. [SECTION 7-1-145.4 Violation penalties. All persons, firms or corporations failing to comply with the mandatory provisions hereof or doing any act prohibited hereby shall be guilty of an offense and, upon trial as a misdemeanor and conviction, shall be subject to the penalties provided in Sec. 1-6-1 and in addition to other fees that may be assessed. SECTION 7-1-145.5 Abatement of violation. The imposition of the penalties herein prescribed shall not preclude the legal officer of the jurisdiction from instituting appropriate action to restrain, correct or abate a violation, or to prevent illegal occupancy of a building, structure or premises, or to stop an illegal act, conduct, business or utilization of the building, structure or premises. NOTICES AND ORDERS SECTION 7-1-146.1 Notice to person responsible. Whenever the code official determines that there has been a violation of this code or has grounds to believe that a violation has occurred, notice shall be given in the manner prescribed in Sections 7-1-146.2 and 7-1-146.3 to the person responsible for the violation as specified in this code. Notices for condemnation procedures shall also comply with Section 7-1-147.3. SECTION 7-1-146.2 Form. Such notice prescribed in Section 7-1-146.1 shall be in accordance with all of the following: 1. Be in writing. 2. Include a description of the real estate sufficient for identification. 3. Include a statement of the violation or violations and why the notice is being issued. 4. Include a correction order allowing a reasonable time to make the repairs and improvements required to bring the dwelling unit or structure into compliance with the provisions of this code. 5. Inform the property owner of the right to appeal. 6. Include a statement of the right to file a lien in accordance with Section 7-1-145.3. SECTION 7-1-146.3 Method of service. Such notice shall be deemed be properly served if a copy thereof is: 1. Delivered personally. 2. Sent by certified or first-class mail addressed to the last known address; or 3. If the notice is returned showing that the letter was not delivered, a copy thereof shall be posted in a conspicuous place in or about the structure affected by such notice. SECTION 7-1-146.4 Unauthorized tampering. Signs, tags or seals posted or affixed by the code official shall not be mutilated, destroyed or tampered with, or removed without authorization from the code official. SECTION 7-1-146.5 Penalties. Penalties for noncompliance with orders and notices shall be as set forth in Section 7-1-145.4. SECTION 7-1-146.6 Transfer of ownership. It shall be unlawful for the owner of any dwelling unit or structure who has received a compliance order or upon whom a notice of violation has been served to sell, transfer, mortgage, lease or otherwise dispose of such dwelling unit or structure to another until the provisions of the compliance order or notice of violation have been complied with, or until such owner shall first furnish the grantee, transferee, mortgagee or lessee a true copy of any compliance order or notice of violation issued by the code official and shall furnish to the code official a signed and notarized statement from the grantee, transferee, mortgagee or lessee, acknowledging the receipt of such compliance order or notice of violation and fully accepting the responsibility without condition for making the corrections or repairs required by such compliance order or notice of violation. UNSAFE STRUCTURES AND EQUIPMENT SECTION 7-1-147.1 General. When a structure or equipment is found by the code official to be unsafe, or when a structure is found unfit for human occupancy, or is found unlawful, such structure shall be condemned pursuant to the provisions of this code. SECTION 7-1-147.1.1 Unsafe structures. An unsafe structure is one that is found to be dangerous to the life, health, property or safety of the public or the occupants of the structure by not providing minimum safeguards to protect or warn occupants in the event of fire, or because such structure contains unsafe equipment or is so damaged, decayed, dilapidated, structurally unsafe or of such faulty construction or unstable foundation, that partial or complete collapse is possible. SECTION 7-1-147.1.2 Unsafe equipment. Unsafe equipment includes any boiler, heating equipment, elevator, moving stairway, electrical wiring or device, flammable liquid containers or other equipment on the premises or within the structure which is in such disrepair or condition that such equipment is a hazard to life, health, property or, safety of the public or occupants of the premises or structure. SECTION 7-1-147.1.3 Structure unfit for human occupancy. A structure is unfit for human occupancy whenever the code official finds that such structure is unsafe, unlawful or, because of the degree to which the structure is in disrepair or lacks maintenance, is insanitary, vermin or rat infested, contains filth and contamination, or lacks ventilation, illumination, sanitary or heating facilities or other essential equipment required by this code, or because the location of the structure constitutes a hazard to the occupants of the structure or to the public. SECTION 7-1-147.1.4 Unlawful structure. An unlawful structure is one found in whole or in part to be occupied by more persons than permitted under this code, or was erected, altered or occupied contrary to law. SECTION 7-1-147.1.5 Dangerous structure or premises. For the purpose of this code, any structure or premises that has any or all of the conditions or defects described below shall be considered dangerous: 1. Any door, aisle, passageway, stairway, exit or other means of egress that does not conform to the approved building or fire code of the jurisdiction as related to the requirements for existing buildings. 2. The walking surface of any aisle, passageway, stairway, exit or other means of egress is so warped, worn loose, torn or otherwise unsafe as to not provide safe and adequate means of egress. 3. Any portion of a building, structure or appurtenance that has been damaged by fire, earthquake, wind, flood, deterioration, neglect, abandonment, vandalism or by any other cause to such an extent that it is likely to partially or completely collapse, or to become detached or dislodged. 4. Any portion of a building, or any member, appurtenance or ornamentation on the exterior thereof that is not of sufficient strength or stability, or is not so anchored, attached or fastened in place so as to be capable of resisting natural or artificial loads of one and one-half the original designed value. 5. The building or structure, or part of the building or structure, because of dilapidation, deterioration, decay, faulty construction, the removal or movement of some portion of the ground necessary for the support, or for any other reason, is likely to partially or completely collapse, or some portion of the foundation or underpinning of the building or structure is likely to fail or give way. 6. The building or structure, or any portion thereof, is clearly unsafe for its use and occupancy. 7. The building or structure is neglected, damaged, dilapidated, unsecured or abandoned so as to become an attractive nuisance to children who might play in the building or structure to their danger, becomes a harbor for vagrants, criminals or immoral persons, or enables persons to resort to the building or structure for committing a nuisance or an unlawful act. 8. Any building or structure has been constructed, exists or is maintained in violation of any specific requirement or prohibition applicable to such building or structure provided by the approved building or fire code of the jurisdiction, or of any aw or ordinance to such an extent as to present either a substantial risk of fire, building collapse or any other threat to life and safety. 9. A building or structure, used or intended to be used for dwelling purposes, because of inadequate maintenance, dilapidation, decay, damage, faulty construction or arrangement, inadequate light, ventilation, mechanical or plumbing system, or otherwise, is determined by the code official to be unsanitary, unfit for human habitation or in such a condition that is likely to cause sickness or disease. 10. Any building or structure, because of a lack of sufficient or proper fire-resistance-rated construction, fire protection systems, electrical system, fuel connections, mechanical system, plumbing system or other cause, is determined by the code official to be a threat to life or health. 11. Any portion of a building remains on a site after he demolition or destruction of the building or structure or whenever any building or structure is abandoned so as to constitute such building or portion thereof as an attractive nuisance or hazard to the public. SECTION 7-1-147.2 Closing of vacant structures. If the structure is vacant and unfit for human habitation and occupancy, and is not in danger of structural collapse, the code official is authorized to post a placard of condemnation on the premises and order the structure closed up so as not to be an attractive nuisance. Upon failure of the owner to close up the premises within the time specified in the order, the code official shall cause the premises to be closed and secured through any available public agency or by contract or arrangement by private persons and the cost thereof shall be charged against the real estate upon which the structure is located and shall be a lien upon such real estate and may be collected by any other legal resource. SECTION 7-1-147.2.1 Authority to disconnect service utilities. The code official shall have the authority to authorize disconnection of utility service to the building, structure or system regulated by this code and the referenced codes and standards set forth in Section 7-1-141.7 in case of emergency where necessary to eliminate an immediate hazard to life or property or when such utility connection has been made without approval. The code official shall notify the serving utility and, whenever possible, the owner and occupant of the building, structure or service system of the decision to disconnect prior to taking such action. If not notified prior to disconnection the owner or occupant of the building structure or service system shall be notified in writing as soon as practical thereafter. SECTION 7-1-147.3 Notice. Whenever the code official has condemned a structure or equipment under the provisions of this section, notice shall be posted in a conspicuous place in or about the structure affected by such notice and served on the owner or the person or persons responsible for the structure or equipment in accordance with Section 7-1-146.3. If the notice pertains to equipment, it shall also be placed on the condemned equipment. The notice shall be in the form prescribed in Section 7-1-146.2. SECTION 7-1-147.4 Placarding. Upon failure of the owner or person responsible to comply with the notice provisions within the time given, the code official shall post on the premises or on defective equipment a placard bearing the word “Condemned” and a statement of the penalties provided for occupying the premises, operating the equipment or removing the placard. SECTION 7-1-147.4.1 Placard removal. The code official shall remove the condemnation placard whenever the defect or defects upon which the condemnation and placarding action were based have been eliminated. Any person who defaces or removes a condemnation placard without the approval of the code official shall be subject to the penalties provided by this code. SECTION 7-1-147.5 Prohibited occupancy. Any occupied structure condemned and placarded by the code official shall be vacated as ordered by the code official. Any person who shall occupy a placarded premises or shall operate placarded equipment, and any owner or any person responsible for the premises who shall let anyone occupy a placarded premises or operate placarded equipment shall be liable for the penalties provided by this code. SECTION 7-1-147.6 Abatement methods. The owner, operator or occupant of a building, premises or equipment deemed unsafe by the code official shall abate or cause to be abated or corrected such unsafe conditions either by repair, rehabilitation, demolition or other approved corrective action. SECTION 7-1-147.7 Record. The code official shall cause a report to be filed on an unsafe condition. The report shall state the occupancy of the structure and the nature of the unsafe condition. EMERGENCY MEASURES SECTION 7-1-148.1 Imminent danger. When, in the opinion of the code official, there is imminent danger of failure or collapse of a building or structure which endangers life, or when any structure or part of a structure has fallen and life is endangered by the occupation of the structure, or when there is actual or potential danger to the building occupants or those in the proximity of any structure because of explosives, explosive fumes or vapors or the presence of toxic fumes, gases or materials, or operation of defective or dangerous equipment, the code official is hereby authorized and empowered to order and require the occupants to vacate the premises forthwith. The code official shall cause to be posted at each entrance to such structure a notice reading as follows: “This Structure Is Unsafe and Its Occupancy Has Been Prohibited by the Code Official.” It shall be unlawful for any person to enter such structure except for the purpose of securing the structure, making the required repairs, removing the hazardous condition or of demolishing the same. SECTION 7-1-148.2 Temporary safeguards. Notwithstanding other provisions of this code, whenever, in the opinion of the code official, there is imminent danger due to an unsafe condition, the code official shall order the necessary work to be done, including the boarding up of openings, to render such structure temporarily safe whether or not the legal procedure herein described has been instituted; and shall cause such other action to be taken as the code official deems necessary to meet such emergency. SECTION 7-1-148.3 Closing streets. When necessary for public safety, the code official shall temporarily close structures and close, or order the authority having jurisdiction to close, sidewalks, streets, public ways and places adjacent to unsafe structures, and prohibit the same from being utilized. SECTION 7-1-148.4 Emergency repairs. For the purposes of this section, the code official shall employ the necessary labor and materials to perform the required work as expeditiously as possible. SECTION 7-1-148.5 Costs of emergency repairs. Costs incurred in the performance of emergency work shall be paid by the jurisdiction. The legal counsel of the jurisdiction shall institute appropriate action against the owner of the premises where the unsafe structure is or was located for the recovery of such costs. SECTION 7-1-148.6 Hearing. Any person ordered to take emergency measures shall comply with such order forthwith. Any affected person shall thereafter, upon petition directed to the appeals board, be afforded a hearing as described in this code. DEMOLITION SECTION 7-1-149.1 General. The code official shall order the owner of any premises upon which is located any structure, which in the code official judgment after review is so deteriorated or dilapidated or has become so out of repair as to be dangerous, unsafe, insanitary or otherwise unfit for human habitation or occupancy, and such that it is unreasonable to repair the structure, to demolish and remove such structure; or if such structure is capable of being made safe by repairs, to repair and make safe and sanitary, or to board up and hold for future repair or to demolish and remove at the owner’s option; or where there has been a cessation of normal construction of any structure for a period of more than two years, the code official shall order the owner to demolish and remove such structure, or board up until future repair. Boarding the building up for future repair shall not extend beyond one year, unless approved by the building official. SECTION 7-1-149.2 Notices and orders. All notices and orders shall comply with Section 7-1- 146.1. SECTION 7-1-149.3 Failure to comply. If the owner of a premises fails to comply with a demolition order within the time prescribed, the code official shall cause the structure to be demolished and removed, either through an available public agency or by contract or arrangement with private persons, and the cost of such demolition and removal shall be charged against the real estate upon which the structure is located and shall be a lien upon such real estate. SECTION 7-1-149.4 Salvage materials. When any structure has been ordered demolished and removed, the governing body or other designated officer under said contract or arrangement aforesaid shall have the right to sell the salvage and valuable materials at the highest price obtainable. The net proceeds of such sale, after deducting the expenses of such demolition and removal, shall be promptly remitted with a report of such sale or transaction, including the items of expense and the amounts deducted, for the person who is entitled thereto, subject, to any order of a court. If such a surplus does not remain to be turned over, the report shall so state. MEANS OF APPEAL SECTION 7-1-150.1 Application for appeal. Any person directly affected by a decision of the code official or a notice or order issued under this code shall have the right to appeal to the Construction Advisory Board (Augusta Georgia Code, Title 7, Article 4 Construction Advisory Board, Section 7-1-46 through 7-1-57. ), provided that a written application for appeal is filed within 20 days after the day the decision, notice or order was served. An application for appeal shall be based on a claim that the true intent of this code or the rules legally adopted thereunder have been incorrectly interpreted, the provisions of this code do not fully apply, or the requirements of this code are adequately satisfied by other means. SECTION 7-1-150.2 Notice of meeting. The board shall meet upon notice from the chairman, within 20 days of the filing of an appeal, or at stated periodic meetings. SECTION 7-1-150.3 Open hearing. All hearings before the board shall be open to the public. The appellant, the appellant’s representative, the code official and any person whose interests are affected shall be given an opportunity to be heard. A quorum shall consist of a minimum of two- thirds of the board membership. SECTION 7-1-150.4 Procedure. The board shall adopt and make available to the public through the secretary procedures under which a hearing will be conducted. The procedures shall not require compliance with strict rules of evidence, but shall mandate that only relevant information be received. SECTION 7-1-150.5 Postponed hearing. When the full board is not present to hear an appeal, either the appellant or the appellant’s representative shall have the right to request a postponement of the hearing. SECTION 7-1-150.6 Board decision. The board shall modify or reverse the decision of the code official only by a concurring vote of a majority of the total number of appointed board members. SECTION 7-1-150.6.1 Records and copies. The decision of the board shall be recorded. Copies shall be furnished to the appellant and to the code official. SECTION 7-1-150.6.2 Administration. The code official shall take immediate action in accordance with the decision of the board. SECTION 7-1-150.7 Court review. Any person, whether or not a previous party of the appeal, shall have the right to apply to the appropriate court for a writ of certiorari to correct errors of law. Application for review shall be made in the manner and time required by law following the filing of the decision in the office of the chief administrative officer. SECTION 7-1-150.8 Stays of enforcement. Appeals of notice and orders (other than Imminent Danger notices) shall stay the enforcement of the notice and order until the appeal is heard by the appeals board. STOP WORK ORDER SECTION 7-1-151.1 Authority. Whenever the code official finds any work regulated by this code being performed in a manner contrary to the provisions of this code or in a dangerous or unsafe manner, the code official is authorized to issue a stop work order. SECTION 7-1-151.2 Issuance. A stop work order shall be in writing and shall be given to the owner of the property, to the owner’s agent, or to the person doing the work. Upon issuance of a stop work order, the cited work shall immediately cease. The stop work order shall state the reason for the order and the conditions under which the cited work is authorized to resume. SECTION 7-1-151.3 Emergencies. Where an emergency exists, the code official shall not be required to give a written notice prior to stopping the work. SECTION 7-1-151.4 Failure to comply. Any person who shall continue any work after having been served with a stop worker order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be guilty of an offense and, upon trial as a misdemeanor and conviction, shall be subject to the penalties provided in Augusta Code, Sec. 1- 6-1 and in addition to other fees that may be assessed. Formatted: Space After: 0 pt, Don't adjust space between Latin and Asian text, Don't adjust space between Asian text and numbers GENERAL REQUIREMENTS SECTION 7-1-152.1 Weeds (Section 302.4. Weeds.) All premises and exterior property shall be maintained free from weeds or plant growth in excess of twelve (12) inches. All noxious weeds shall be prohibited. Weeds shall be defined as all grasses, annual plants and vegetation, other than trees or shrubs provided, however, this term shall not include cultivated flowers and gardens. MECHANICAL AND ELECTRICAL REQUIREMENTS SECTION 7-1-153.1 Heat Supply (Section 602.3.Heat Supply.) Every owner and operator of any building who rents, leases or lets one or more dwelling units or sleeping units on terms, either expressed or implied, to furnish heat to the occupants thereof shall supply heat to maintain a minimum temperature of 68°F (20°C) in all habitable rooms, bathrooms and toilet rooms. SECTION 7-1-153.2 Occupiable Work Spaces (Section 602.4. Occupiable Work Spaces.) Indoor occupiable workspaces shall be supplied with heat during applicable calendar months to maintain a minimum temperature of 65°F (18°C) during the period spaces are occupied. Formatted: Space After: 0 pt, Add space between paragraphs of the same style, Don't adjust space between Latin and Asian text, Don't adjust space between Asian text and numbers Formatted: Space After: 0 pt, Don't adjust space between Latin and Asian text, Don't adjust space between Asian text and numbers Formatted: Space After: 0 pt, Add space between paragraphs of the same style, Don't adjust space between Latin and Asian text, Don't adjust space between Asian text and numbers Formatted: Space After: 0 pt, Don't adjust space between Latin and Asian text, Don't adjust space between Asian text and numbers Formatted: Line spacing: single Formatted: Space After: 0 pt, Line spacing: single, Don't adjust space between Latin and Asian text, Don't adjust space between Asian text and numbers Commission Meeting Agenda 8/3/2021 2:00 PM Approve Award Recommendation of RFP 21-177 - Modular Playground Unit at Eisenhower Park Department:Recreation and Parks Department Department:Recreation and Parks Department Caption:Motion to approve American Architectural Design Specialties, d.b.a. Playground Creations to install a new modular playground unit for Eisenhower Park. This project went through the Procurement process as RFP 21-177. (Approved by the Public Services Committee July 27, 2021) Background:The previous unit was removed due to safety precautions. This unit will replace a very popular and heavily used unit. The Recreation Department requested that the Procurement Department submit a RFP for a replacement system. Analysis:A RFP was issued by the Procurement Department for the services. Six vendors responded with four being compliant. The evaluation committee met to evaluate the proposal and has scored American Architectural Design Specialties, d.b.a. Playground Creations as the recommended vendor. We have reviewed the proposal and agree with the recommendation. This motion would allow Augusta, Georgia to move forward with installation of the new playground unit at Eisenhower Park. Financial Impact:The cost for the design and installation of the new system is $59,405.00. This funding will come from the Parks and Recreation general fund. Alternatives:1. To approve 2. To move to no action Recommendation:1. To approve Funds are Available in the Following Accounts: GL 329-06-1110 - 5421130 JL 220-05-7943 - 5421130 SPLOST VII Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Recreation & Parks Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Request for Proposals Request for Proposals will be received at this office until Tuesday June 1, 2021 @ 11:00 a.m. for furnishing for the Augusta, GA Recreation and Parks Department: (ZOOM Opening) Meeting ID: 960 7616 9229 Passcode: 429744 RFP Item # 21-174 Design and Installation of a Splash Pad at McBean Community Center RFP Item # 21-177 Design and Installation of a Modular Play System at Eisenhower Park RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706- 821-2422). All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 14, 2021 @ 5:00 P.M. No RFP will be accepted by fax or email, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. RFP 21-174 will require a 10% Bid Bond and a 100% performance bond and a 100% payment bond will be required for award. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 22, 29, May 6, 13, 2021 Metro Courier April 22, 2021 Revised: 3/22/21 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1 SAVE Form Original 7 Copies Fee Proposal Lanier Plans Inc. Dba KorKat 221 Cable Industrial Way Carrollton, GA 30117 Yes 253953 No Non-Compliant Yes Yes Yes Yes Playcore Wisconsin Dba GameTime PO Box 520700 Longwood, FL 32752 Yes 131211 Yes Yes Yes Yes Yes American Architectural/ Design Specialties Dba Playground Creations 1500-K, Southland Cir NW Atlanta, GA 30318 Yes 649530 Yes Yes Yes Yes Yes PlaySouth Playground Creators PO Box 492467 Atlanta, GA 30349 Yes 942178 Yes Yes Yes Yes Yes Great Southern Recreation 2441-Q Old Fort Parkway #462 Murfreesboro, TN 37128 Yes 882872 Yes Yes Yes Yes Yes Bliss Products 6831 S. Sweetwater Rd. Lithia Springs, GA 30122 RFP Opening Item #21-177 Design and Installation of a Modular Play System at Eisenhower Park Augusta, GA - Recreation and Parks Department RFP Date: Tuesday, June 1, 2021 @ 11:00 a.m. Total Number Specifications Mailed Out: 20 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 32 Georgia Procurement Registry: 520 Total packages submitted: 5 Total Noncompliant: 2 LATE SUBMITTAL Page 1 of 1 Playcore Wisconsin Dba GameTime PO Box 520700 Longwood, FL 32752 American Architectural/ Design Specialties Dba Playground Creations 1500-K, Southland Cir NW Atlanta, GA 30318 PlaySouth Playground Creators PO Box 492467 Atlanta, GA 30349 Great Southern Recreation 2441-Q Old Fort Parkway #462 Murfreesboro, TN 37128 Lanier Plans Inc. Dba KorKat 221 Cable Industrial Way Carrollton, GA 30117 Bliss Products 6831 S. Sweetwater Rd. Lithia Springs, GA 30122 Evaluation Criteria Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized Pass/Fail PASS PASS PASS PASS FAIL FAIL 2. Qualifications & Experience 30 30.0 30.0 27.5 27.5 3. Project Approach 35 27.5 35.0 30.0 25.0 4. References 5 5.0 5.0 5.0 5.0 Within Richmond County 10 Within CSRA 6 Within Georgia 4 4 4 Within SE United States (includes AL, TN, NC, SC, FL) 2 2 2  All Others 1 64.5 74 66.5 59.5 6. Presentation by Team 30 Lowest Fees 20 20 Second 12 12 Third 8 8 8 Forth 4 Fifth 2 Total Phase 2 - (Total Maximum Ranking 50) 20 12 8 8 84.5 86 74.5 67.5 Phase 1 Total - (Total Maximum Ranking 80) Vendors Phase 1 Evaluation Sheet RFP #21-177 Design and Installation of a Modular Play System at Eisenhower Park Augusta, GA - Recreation and Parks Department RFP Evaluation Meeting: Wednesday, June 23, 2021 @ 11:00 a.m. 5. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Procurement DepartmentRepresentative:____Nancy Williams______________________________________ Procurement Department Completion Date: 6/23/21 Phase 2 (Option - Numbers 6) Internal Use Only Total Cumulative Score (Maximum point is 130) Evaluator: Cumulative Date: 6/23/21 Total (Total Possible Score 130) Total (May not Receive Less Than a 3 Ranking in Any Category 7. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals 1 FYI: Process Regarding Request for Proposals Sec. 1-10-51. Request for proposals. Request for proposals shall be handled in the same manner as the bid process as described above for solicitation and awarding of contracts for goods or services with the following exceptions: (a) Only the names of the vendors making offers shall be disclosed at the proposal opening. (b) Content of the proposals submitted by competing persons shall not be disclosed during the process of the negotiations. (c) Proposals shall be open for public inspection only after the award is made. (d) Proprietary or confidential information, marked as such in each proposal, shall not be disclosed without the written consent of the offeror. (e) Discussions may be conducted with responsible persons submitting a proposal determined to have a reasonable chance of being selected for the award. These discussions may be held for the purpose of clarification to assure a full understanding of the solicitation requirement and responsiveness thereto. (f) Revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offers. (g) In conducting discussions with the persons submitting the proposals, there shall be no disclosure of any information derived from the other persons submitting proposals. Sec. 1-10-52. Sealed proposals. (a) Conditions for use. In accordance with O.C.G.A. § 36-91-21(c)(1)(C), the competitive sealed proposals method may be utilized when it is determined in writing to be the most advantageous to Augusta, Georgia, taking into consideration the evaluation factors set forth in the request for proposals. The evaluation factors in the request for proposals shall be the basis on which the award decision is made when the sealed proposal method is used. Augusta, Georgia is not restricted from using alternative procurement methods for 2 obtaining the best value on any procurement, such as Construction Management at Risk, Design/Build, etc. (b) Request for proposals. Competitive sealed proposals shall be solicited through a request for proposals (RFP). (c) Public notice. Adequate public notice of the request for proposals shall be given in the same manner as provided in section 1-10- 50(c)(Public Notice and Bidder's List); provided the normal period of time between notice and receipt of proposals minimally shall be fifteen (15) calendar days. (d) Pre-proposal conference. A pre-proposal conference may be scheduled at least five (5) days prior to the date set for receipt of proposals, and notice shall be handled in a manner similar to section 1-10-50(c)-Public Notice and Bidder's List. No information provided at such pre-proposal conference shall be binding upon Augusta, Georgia unless provided in writing to all offerors. (e) Receipt of proposals. Proposals will be received at the time and place designated in the request for proposals, complete with bidder qualification and technical information. No late proposals shall be accepted. Price information shall be separated from the proposal in a sealed envelope and opened only after the proposals have been reviewed and ranked. The names of the offerors will be identified at the proposal acceptance; however, no proposal will be handled so as to permit disclosure of the detailed contents of the response until after award of contract. A record of all responses shall be prepared and maintained for the files and audit purposes. (f) Public inspection. The responses will be open for public inspection only after contract award. Proprietary or confidential information marked as such in each proposal will not be disclosed without written consent of the offeror. (g) Evaluation and selection. The request for proposals shall state the relative importance of price and other evaluation factors that will be used in the context of proposal evaluation and contract award. (Pricing proposals will not be opened until the proposals have been reviewed and ranked). Such evaluation factors may include, but not be limited to: (1) The ability, capacity, and skill of the offeror to perform the contract or 3 provide the services required; (2) The capability of the offeror to perform the contract or provide the service promptly or within the time specified, without delay or interference; (3) The character, integrity, reputation, judgment, experience, and efficiency of the offeror; (4) The quality of performance on previous contracts; (5) The previous and existing compliance by the offeror with laws and ordinances relating to the contract or services; (6) The sufficiency of the financial resources of the offeror relating to his ability to perform the contract; (7) The quality, availability, and adaptability of the supplies or services to the particular use required; and (8) Price. (h) Selection committee. A selection committee, minimally consisting of representatives of the procurement office, the using agency, and the Administrator's office or his designee shall convene for the purpose of evaluating the proposals. (i) Preliminary negotiations. Discussions with the offerors and technical revisions to the proposals may occur. Discussions may be conducted with the responsible offerors who submit proposals for the purpose of clarification and to assure full understanding of, and conformance to, the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussions and revision of proposals and such revisions may be permitted after submission and prior to award for the purpose of obtaining best and final offers. In conducting discussions, there shall be no disclosure of information derived from proposals submitted by competing offerors. (j) From the date proposals are received by the Procurement Director through the date of contract award, no offeror shall make any substitutions, deletions, 4 additions or other changes in the configuration or structure of the offeror’s teams or members of the offeror’s team. (k) Final negotiations and letting the contract. The Committee shall rank the technical proposals, open and consider the pricing proposals submitted by each offeror. Award shall be made or recommended for award through the Augusta, Georgia Administrator, to the most responsible and responsive offeror whose proposal is determined to be the most advantageous to Augusta, Georgia, taking into consideration price and the evaluation factors set forth in the request for proposals. No other factors or criteria shall be used in the evaluation. The contract file shall contain a written report of the basis on which the award is made/recommended. The contract shall be awarded or let in accordance with the procedures set forth in this Section and the other applicable sections of this chapter. Commission Meeting Agenda 8/3/2021 2:00 PM Approve Award Recommendation RFP 21-174 for Splash Pad at the McBean Community Center Department:Parks and Recreation Department Department:Parks and Recreation Department Caption:Motion to approve American Architectural Design Specialties, d.b.a. Playground Creations to install a new splash pad at the McBean Community Center. This project went through the Procurement process as a Request for Proposals (RFP 21-174). (Approved by the Public Services Committee July 27, 2021) Background:McBean was identified as an area for a Splash Pad during the SPLOST VII planning. The Recreation Department requested that the Procurement Department to submit a RFP for the system. Analysis:A RFP was issued by the Procurement Department for the services. Two vendors responded with only one vendor being compliant. The evaluation committee met to evaluate the proposal and has scored American Architectural Design Specialties, d.b.a. Playground Creations as the recommended vendor. We have reviewed the proposal and agree with the recommendation. This motion would allow Augusta, Georgia to move forward with installation of the Splash Pad at McBean Community Center. Financial Impact:The bid for the unit is $119,131.80. This funding will come from SPLOST VII. Alternatives:1. To approve 2. To move to no action Recommendation:1. To approve Funds are Available in the Following Accounts: Funding is available - SPLOST VII: GL 329-06-1110 JL 220- 05-7837 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Request for Proposals Request for Proposals will be received at this office until Monday June 1, 2021 @ 11:00 a.m. for furnishing: (ZOOM Opening) Meeting ID: 960 7616 9229 Passcode: 429744 RFP Item # 21-174 Design and Installation of a Splash Pad at McBean Community Center RFP Item # 21-177 Design and Installation of a Modular Play System at Eisenhower Park RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706- 821-2422). All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 14, 2021 @ 5:00 P.M. No RFP will be accepted by fax or email, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. RFP 21-174 will require a 10% Bid Bond and a 100% performance bond and a 100% payment bond will be required for award. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 22, 29, May 6, 13, 2021 Metro Courier April 22, 2021 Revised: 3/22/21 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1 SAVE Form Original 7 Copies Fee Proposal Bid Bond American Architectuaral Design Specialties DBA Playground Creations 1500-K, Southland Cir NW Atlanta, GA 30318 Yes 649530 Yes Yes Yes Yes Yes Yes Great Southern Recreation 2441 Q Old Fort Pkwy #462 Murfreesboro, TN 37128 Yes 882872 Yes Yes Yes Yes Yes No Non- Responsive RFP Opening Item #21-174 Design and Installation of a Splash Pad at McBean Community Center Augusta, GA - Recreation and Parks Department RFP Date: Tuesday, June 1, 2021 @ 11:00 a.m. Total Number Specifications Mailed Out: 13 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 32 Georgia Procurement Registry: 537 Total packages submitted: 2 Total Noncompliant: 1 Page 1 of 1 American Architectuaral Design Specialties DBA Playground Creations 1500-K, Southland Cir NW Atlanta, GA 30318 Great Southern Recreation 2441 Q Old Fort Pkwy #462 Murfreesboro, TN 37128 Evaluation Criteria Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized Pass/Fail PASS FAIL 2. Qualifications & Experience 30 30 3. Project Approach 35 35 4. References 5 5 Within Richmond County 10 Within CSRA 6 Within Georgia 4 4 Within SE United States (includes AL, TN, NC, SC, FL) 2 · All Others 1 74 6. Presentation by Team 30 Lowest Fees 20 20 Second 12 Third 8 Forth 4 Fifth 2 Total Phase 2 - (Total Maximum Ranking 50) 20 94 Phase 1 Total - (Total Maximum Ranking 80) Vendors Phase 1 Evaluation Sheet #21-174 Design and Installation of a Splash Pad at McBean Community Center Augusta, GA - Recreation and Parks Department RFP Evaluation Meeting: Wednesday, June 23, 2021 @ 10:00 a.m. 5. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Procurement DepartmentRepresentative:_______Nancy Williams___________________________________ Procurement Department Completion Date: 6/23/21 Phase 2 (Option - Numbers 6) Internal Use Only Total Cumulative Score (Maximum point is 130) Evaluator: Cumulative Date: 6/23/21 Total (Total Possible Score 130) Total (May not Receive Less Than a 3 Ranking in Any Category to be 7. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals) 1 FYI: Process Regarding Request for Proposals Sec. 1-10-51. Request for proposals. Request for proposals shall be handled in the same manner as the bid process as described above for solicitation and awarding of contracts for goods or services with the following exceptions: (a) Only the names of the vendors making offers shall be disclosed at the proposal opening. (b) Content of the proposals submitted by competing persons shall not be disclosed during the process of the negotiations. (c) Proposals shall be open for public inspection only after the award is made. (d) Proprietary or confidential information, marked as such in each proposal, shall not be disclosed without the written consent of the offeror. (e) Discussions may be conducted with responsible persons submitting a proposal determined to have a reasonable chance of being selected for the award. These discussions may be held for the purpose of clarification to assure a full understanding of the solicitation requirement and responsiveness thereto. (f) Revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offers. (g) In conducting discussions with the persons submitting the proposals, there shall be no disclosure of any information derived from the other persons submitting proposals. Sec. 1-10-52. Sealed proposals. (a) Conditions for use. In accordance with O.C.G.A. § 36-91-21(c)(1)(C), the competitive sealed proposals method may be utilized when it is determined in writing to be the most advantageous to Augusta, Georgia, taking into consideration the evaluation factors set forth in the request for proposals. The evaluation factors in the request for proposals shall be the basis on which the award decision is made when the sealed proposal method is used. Augusta, Georgia is not restricted from using alternative procurement methods for 2 obtaining the best value on any procurement, such as Construction Management at Risk, Design/Build, etc. (b) Request for proposals. Competitive sealed proposals shall be solicited through a request for proposals (RFP). (c) Public notice. Adequate public notice of the request for proposals shall be given in the same manner as provided in section 1-10- 50(c)(Public Notice and Bidder's List); provided the normal period of time between notice and receipt of proposals minimally shall be fifteen (15) calendar days. (d) Pre-proposal conference. A pre-proposal conference may be scheduled at least five (5) days prior to the date set for receipt of proposals, and notice shall be handled in a manner similar to section 1-10-50(c)-Public Notice and Bidder's List. No information provided at such pre-proposal conference shall be binding upon Augusta, Georgia unless provided in writing to all offerors. (e) Receipt of proposals. Proposals will be received at the time and place designated in the request for proposals, complete with bidder qualification and technical information. No late proposals shall be accepted. Price information shall be separated from the proposal in a sealed envelope and opened only after the proposals have been reviewed and ranked. The names of the offerors will be identified at the proposal acceptance; however, no proposal will be handled so as to permit disclosure of the detailed contents of the response until after award of contract. A record of all responses shall be prepared and maintained for the files and audit purposes. (f) Public inspection. The responses will be open for public inspection only after contract award. Proprietary or confidential information marked as such in each proposal will not be disclosed without written consent of the offeror. (g) Evaluation and selection. The request for proposals shall state the relative importance of price and other evaluation factors that will be used in the context of proposal evaluation and contract award. (Pricing proposals will not be opened until the proposals have been reviewed and ranked). Such evaluation factors may include, but not be limited to: (1) The ability, capacity, and skill of the offeror to perform the contract or 3 provide the services required; (2) The capability of the offeror to perform the contract or provide the service promptly or within the time specified, without delay or interference; (3) The character, integrity, reputation, judgment, experience, and efficiency of the offeror; (4) The quality of performance on previous contracts; (5) The previous and existing compliance by the offeror with laws and ordinances relating to the contract or services; (6) The sufficiency of the financial resources of the offeror relating to his ability to perform the contract; (7) The quality, availability, and adaptability of the supplies or services to the particular use required; and (8) Price. (h) Selection committee. A selection committee, minimally consisting of representatives of the procurement office, the using agency, and the Administrator's office or his designee shall convene for the purpose of evaluating the proposals. (i) Preliminary negotiations. Discussions with the offerors and technical revisions to the proposals may occur. Discussions may be conducted with the responsible offerors who submit proposals for the purpose of clarification and to assure full understanding of, and conformance to, the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussions and revision of proposals and such revisions may be permitted after submission and prior to award for the purpose of obtaining best and final offers. In conducting discussions, there shall be no disclosure of information derived from proposals submitted by competing offerors. (j) From the date proposals are received by the Procurement Director through the date of contract award, no offeror shall make any substitutions, deletions, 4 additions or other changes in the configuration or structure of the offeror’s teams or members of the offeror’s team. (k) Final negotiations and letting the contract. The Committee shall rank the technical proposals, open and consider the pricing proposals submitted by each offeror. Award shall be made or recommended for award through the Augusta, Georgia Administrator, to the most responsible and responsive offeror whose proposal is determined to be the most advantageous to Augusta, Georgia, taking into consideration price and the evaluation factors set forth in the request for proposals. No other factors or criteria shall be used in the evaluation. The contract file shall contain a written report of the basis on which the award is made/recommended. The contract shall be awarded or let in accordance with the procedures set forth in this Section and the other applicable sections of this chapter. Commission Meeting Agenda 8/3/2021 2:00 PM Change Order #2 Reeves Construction Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve Change Order 2 to Reeves Construction Company's Contract in the amount of ($9,941.44). In addition to the cost associated with the Change Order #2, Reeves Construction contract time is increased by 5 calendar days. (Approved by the Public Services Committee July 27, 2021) Background:This requested Change Order #2 includes contract changes to account for the additional cost of the directional boring required to construct and install the new runway edge light fixtures, conduit, and cable. In order to cover this additional cost, it also includes removal of all costs associated with the asphalt crack repair line item. As the project moved forward, it was determined that the underground in-field conditions relating to the existing edge light conduits and duct bank differed from that in the drawings. After discussing and reviewing multiple options with the contractor and weighing the time and cost associated with each option, it was decided between Reeves and Mead & Hunt that the least impactful option in both time and money was associated with the proposed option as follows: Contractor to offset new light can installation by 2.5 LF from the original location and core as per plan detail at new location. Contractor shall bore/drill approximately 30 LF from grass on outside of existing runway to location of each new light. Upon completion of runway milling and after evaluation of field conditions it was determined that asphalt crack repairs were not necessary, and that the asphalt overlay could be paved on the milled runway surface without performing any asphalt crack sealing. The removal of the entirety of the crack repair line item allows the Contractor to construct and install the new Runway edge light conduit, cable, and fixtures per the discussed changes with no added costs to the contract. It was agreed upon by Reeves and Mead & Hunt to remove the asphalt crack sealing line item from the project. This option requires an additional 5 working days to the existing contract time. Attached to this change order is the Cover Memo letter from the Contractor describing the options presented. The original contract value for Reeves Construction Company is $2,283,980.30. It is hereby requested that the Augusta Commission approve this Change Order #2 in the amount of ($9,941.44) allowing Augusta Regional Airport to amend Reeves Construction Company’s contract total to $2,298,678.37 for this Project. Analysis:This Change Order will result in a Net Decrease of 0.4%. This project is a GDOT funded project and is funded at a 75/25% split. This Change Order has been reviewed by Ms. Rachel Mack. Financial Impact:Net decrease of 0.4%. Alternatives:To Deny Recommendation:Aviation Commission is requesting approval. Was approved by the Aviation Commission on June 30, 2021. Funds are Available in the Following Accounts: 551081305-5412110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM Contract Amendment #1- McCarthy Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the Contract Amendment #1 to McCarthy Improvement Company's Contract to re-assign all services previously agreed to and contracted for the Commercial and General Aviation Apron Rehab Phase III Project to C.W. Mathews Contracting Company, Inc. (Approved by Public Services Committee July 27, 2021) Background:On May 11, 2021, McCarthy Improvement Company Inc. provided Notice to the Augusta Regional Airport detailing their sale of their Southeast Division’s assets and equipment to C.W. Matthews Contracting Co. Inc. Included in the transfer of assets was the Commercial and General Aviation Apron Rehabilitation – Ph III project. McCarthy asked for the allowance to transfer these assets to C.W. Matthews. This transfer was to be done so that there would be minimal disruption to the project. The closing of this sale was scheduled to occur May 21, 2021. At this time, McCarthy asked for the assignment (attached) to be transferred at the time of sale whereupon C.W. Matthews would assume all obligation and liabilities under the existing contract. Augusta Regional Airport received this assignment request and asked Ms. Rachel Mack to provide feedback and provide documents to execute the assignment request and contract amendment. Ms. Mack provided the First Amendment to the Contract (attached), one requiring approval and one not, along with the Consent of Assignment (attached). This project has remained within budget and is slated to be completed prior to the scheduled completion date. Analysis:At the time of sale, C.W. Matthews will and has assumed all obligations and liabilities of the McCarthy contract under this virtue of sale. The current contract for the Apron Phase III Rehabilitation is $4,451,938.91. Cover Memo Financial Impact:At the time of sale, C.W. Matthews will and has assumed all obligations and liabilities of the McCarthy contract under this virtue of sale. The current contract for the Apron Phase III Rehabilitation is $4,451,938.91. Alternatives:To deny Recommendation:It is hereby requested that the Augusta Commission approve this Contract Amendment #1, to McCarthy Improvement Company Inc.’s Contract to reassign all services previously agreed to and contracted for the Commercial and General Aviation Apron Rehabilitation – Phase III project to C.W. Matthews Contracting Co. Inc. as approved on June 30, 2021 by the Augusta Aviation Commission. Funds are Available in the Following Accounts: 551081302-5412110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM Motion to approve and execute the FY 2022 Metropolitan Planning Organization (MPO) Annual Funding Contract from Georgia Department of Transportation (GDOT). Department:Planning & Development Department:Planning & Development Caption:Motion to approve FY 2022 Metropolitan Transportation Planning Services Annual Contract (aka PL Funds Contract). (Approved by the Public Services Committee July 27, 2021) Background:Annually, GDOT presents the MPO with a planning contract that allows for up to an 80% reimbursement of specific costs associated with transportation planning and requires a 20% local match. Analysis:For FY 2022, the GDOT contract allows for reimbursement of up to $387,472.35 on specific transportation planning activities based on the annual Unified Planning Work Program (UPWP). Financial Impact:The $387,472.35 is a grant that requires a local match of up to $96,868.10. Planning and Development typically incorporates the match into its annual budget. Alternatives:No reimbursement for transportation planning-related activities. Recommendation:Approve and execute the contract from GDOT for transpiration planning funds during FY 2022. Funds are Available in the Following Accounts: The $387,472.35 is a grant that requires a local match of up to $96,868.10. Local match approved by the administrator’s office on March 11, 2021. REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo PI # 0017893-PLN Page 1 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) METROPOLITAN TRANSPORTATION PLANNING (MPO) SERVICES CONTRACT AUGUSTA REGIONAL TRANSPORTATION STUDY (ARTS) FHWA METROPOLITAN PLANNING PROGRAM PLANNING (PL) FUNDS FISCAL YEAR (FY) 2022 CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER 20.205 FEDERAL-AID PARTICIPATING PROJECT PI Number: 0017893-PLN Contract ID: TBD Federal Share 80% $387,472.35 Local Match Share 20% $96,868.10 Total Contract Cost $484.340.45 PI # 0017893-PLN Page 2 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) METROPOLITAN TRANSPORTATION PLANNING SERVICES CONTRACT Between the DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA ONE GEORGIA CENTER, 600 WEST PEACHTREE STREET NW ATLANTA, GEORGIA 30308 and the AUGUSTA REGIONAL TRANSPORTATION STUDY THIS AGREEMENT is made and entered into this day of , 2021, by and between the DEPARTMENT OF TRANSPORTATION, an agency of the State of Georgia, hereinafter called the "DEPARTMENT", and the AUGUSTA REGIONAL TRANSPORTATION STUDY, organized and existing under the laws of the State of Georgia, hereinafter called the “DESIGNATED AGENCY". WHEREAS, the DEPARTMENT is recognized by the United States Department of Transportation as the agency responsible for cooperative, comprehensive, continuing transportation planning pursuant to the provisions of Fixing America’s Surface Transportation Act (FAST Act) of 2015, 23 U. S. C. Section 134, the Federal Transit Act, 49 U.S.C. Section 5303; and relevant amendments and subsequent legislation pertaining thereto; and WHEREAS, the DEPARTMENT is authorized under O.C.G.A. § 32-2-2(7) to “accept and use federal funds…; and to do all things necessary, proper, or expedient to achieve compliance with the provision and requirements of all applicable federal-aid acts and programs”; and WHEREAS, the DEPARTMENT is responsible for developing a workable formula for distributing the apportionment of planning funds pursuant to 23 U.S.C § 104 (d); and WHEREAS, the DESIGNATED AGENCY is an approved metropolitan planning organization responsible for carrying out the transportation planning process in its urbanized area in accordance with 23 U.S.C. § 134; and PI # 0017893-PLN Page 3 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) WHEREAS, the DESIGNATED AGENCY has developed its Unified Planning Work Program for Fiscal Year 2022, which describes its transportation planning priorities for Fiscal Year 2022 that are funded by FHWA-PL and FTA 5303 planning funds; and WHEREAS, the DEPARTMENT desires to participate jointly with the DESIGNATED AGENCY to perform certain services, which will consist of providing the DESIGNATED AGENCY with information for the continuing transportation planning process as set forth in EXHIBIT D, “Work Program, Fiscal Year 2022” (hereinafter referred to as the "PROJECT"). NOW, THEREFORE, for and in consideration of the mutual promises, covenants, and contracts contained herein, and other good and valuable consideration as set out hereinafter, it is agreed by and between the DEPARTMENT and the DESIGNATED AGENCY that: ARTICLE I SCOPE AND PROCEDURES The scope and procedure of the PROJECT shall be that stated in the Work Program, which is affixed to this Agreement under the label of EXHIBIT D, "Work Program - Fiscal Year 2022", the same as if fully set forth herein. The DESIGNATED AGENCY shall perform or cause to be performed the services to accomplish the PROJECT, the work for which is set forth in the aforementioned EXHIBIT D, “Work Program - Fiscal Year 2022”. The DESIGNATED AGENCY shall perform the PROJECT activities, and shall do so under such control and supervision by the DEPARTMENT as the DEPARTMENT may deem appropriate. The DEPARTMENT shall perform the services incumbent upon it as stated in EXHIBIT D, “Work Program - Fiscal Year 2022”. ARTICLE II EMPLOYMENT OF DEPARTMENT'S PERSONNEL The DESIGNATED AGENCY shall not employ any person or persons in the employ of the DEPARTMENT for any work required by the terms of this Agreement, without the written permission of the DEPARTMENT except as may otherwise be provided for herein. PI # 0017893-PLN Page 4 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) ARTICLE III REVIEW OF WORK Authorized representatives for the DEPARTMENT and the Federal Government may at all reasonable times review and inspect the PROJECT activities and data collected under this Agreement and amendments thereto. All reports, drawings, studies, specifications, estimates, maps, and computations, prepared by or for the DESIGNATED AGENCY, shall be made available to authorized representatives of the DEPARTMENT and representatives of the Federal Government for inspection and review at all reasonable times. Acceptance shall not relieve the DESIGNATED AGENCY of its professional obligation to correct, at its own expense, any of its errors in the work. ARTICLE IV AUTHORIZATION AND APPROVAL TIME IS OF THE ESSENCE TO THIS AGREEMENT. The DESIGNATED AGENCY shall initiate the work as described in Article I, Scope and Procedures, on July 1, 2021. The work outlined therein shall be completed no later than June 30, 2022. The work shall be carried on expeditiously and in accordance with the work schedule as set forth in EXHIBIT F, “Schedule – Fiscal Year 2022”, attached hereto and incorporated by reference. ARTICLE V RESPONSIBILITY FOR CLAIMS AND LIABILITY The DESIGNATED AGENCY shall be responsible for any and all damages to property or persons and shall save harmless the DEPARTMENT, its officers, agents and employees from all suits, claims, actions, or damages of any nature whatsoever resulting from the negligence of the DESIGNATED AGENCY in the performance of work under this Agreement. ARTICLE VI COMPENSATION A. Total Cost 1. The DEPARTMENT and the DESIGNATED AGENCY agree that the total estimated allowable cost for the completion of the PROJECT, as shown in EXHIBIT E, “Budget Estimate - Fiscal Year 2022”, attached hereto and incorporated herein by reference, is FOUR HUNDRED EIGHTY-FOUR THOUSAND THREE HUNDRED FORTY PI # 0017893-PLN Page 5 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) DOLLARS AND FORTY-FIVE CENTS ($484,340.45). It is agreed that the amount which the DEPARTMENT shall be obligated to pay is eighty percent (80%) of the total cost, which represents the Federal Share of the cost of the PROJECT up to THREE HUNDRED EIGHTY-SEVEN THOUSAND FOUR HUNDRED SEVENTY-TWO DOLLARS AND THIRTY-FIVE CENTS ($387,472.35). However, if the total of the actual allowable cost for the PROJECT is less than the total estimated allowable cost, then it is further agreed that the DEPARTMENT shall be obligated to pay only the 80% Federal Share of the actual allowable cost incurred. In no event shall the DEPARTMENT be obligated to pay more than the maximum Federal share of $387,472.35. In no event shall the DEPARTMENT be required to pay the Federal Share, if the Federal Share is not provided to the DEPARTMENT by the Federal Highway Administration. 2. The DESIGNATED AGENCY shall be obligated to pay twenty percent (20%) of the total allowable cost, which represents the Local Match rate of the cost of the PROJECT up to NINTY-SIX THOUSAND EIGTH HUNDRED SIXTY-EIGHT DOLLARS AND TEN CENTS ($96,868.10). However, if the total of the actual allowable cost for the PROJECT is less than the total estimated allowable cost, the DESIGNATED AGENCY shall pay a 20% Local Match rate of the actual allowable cost incurred. In no event shall the DESIGNATED AGENCY be obligated to pay more than the maximum Local Match of the Federal Share ($96,868.10). Any portion of the Local Match may consist of “soft” match and/or “in-kind” services as referenced in Title 23, Part 420, Subchapter E of the Code of Federal Regulations (“C.F.R.”), “Planning and Research Program Administration”, and 2 C.F.R., Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”, and all other relevant sections of Federal law, Federal regulations and Federal guidance applicable to the subject, as appropriate, in lieu of a traditional cash match. The Local Match total of any traditional cash match and any “soft” match and/or “in-kind” services must constitute 20% of the cost of the PROJECT up to $96,868.10 or a 20% match rate of the allowable cost incurred. PI # 0017893-PLN Page 6 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) B. Allowable Costs Allowable costs shall include both direct and indirect costs incurred by the DESIGNATED AGENCY, which is provided for in EXHIBIT E, “Budget Estimate - Fiscal Year 2022”, “and subject to the maximum limitation prescribed in Subsection A of Article VI and the limitations outlined below: 1. Direct Cost The DEPARTMENT shall pay to the DESIGNATED AGENCY for the performance of this Agreement an amount equal to such direct costs as are incurred by the DESIGNATED AGENCY and are chargeable to the PROJECT under generally accepted accounting principles and as allowed in 2 C.F.R. Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”, and not prohibited by the laws of the State of Georgia, including salaries and wages, and the cost of travel, and other miscellaneous direct costs incurred by the DESIGNATED AGENCY. As specified in Article X, the validity of the direct costs may be verified from the cost records of the DESIGNATED AGENCY by authorized representatives of the DEPARTMENT and the Federal Government as the work progresses, and in any event, before final settlement of the DESIGNATED AGENCY’S costs under the terms of this Agreement or amendments hereto. The cost of any nonexpendable tools, instruments, or equipment used in the execution and performance of the PROJECT shall not be an allowable direct cost when such items are of the nature and kind of tools, instruments or equipment normally and generally used in an office or laboratory, provided however that the cost of data processing equipment shall be an allowable expense when such expenditure complies with the provisions of 2 C.F.R. § 200 (“Uniform Grant Guidance”) and is specifically detailed in EXHIBIT D, “Work Program - Fiscal Year 2022”, and EXHIBIT E, “Budget Estimate - Fiscal Year 2022”, of this Agreement. If at any time during the duration of the useful life of the PROJECT’s data processing equipment the DESIGNATED AGENCY fails to utilize such equipment for the purpose of accomplishing the PROJECT the DEPARTMENT at its discretion may require the DESIGNATED AGENCY to remit to the DEPARTMENT 100% of the DEPARTMENT’S Federal and State Share of the fair market value, if any, of such equipment. For the purpose of this Article, the fair market value shall be deemed to be the value of the equipment as determined by an appraisal conducted as soon as feasible after PI # 0017893-PLN Page 7 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) such withdrawal or misuse occurs or the actual proceeds from the public sale of such equipment, whichever is approved by the DEPARTMENT. The rate of compensation for work performed on the PROJECT by a professional staff member or employee of the DESIGNATED AGENCY shall not exceed the salary rate that is applicable to said person's other activities for the DESIGNATED AGENCY. Charges for salaries and wages of the individuals will be supported by time and attendance and payroll distribution records. Premiums pay for overtime, extra-pay shifts, and multi-shift work are not reimbursable under this Agreement unless such costs are included in EXHIBIT E, “Budget Estimate - Fiscal Year 2022”, or unless such costs have been given prior written approval by the DEPARTMENT. No expense for travel outside the State of Georgia shall be an allowable direct cost under this Agreement unless such travel is listed in EXHIBIT E, “Budget Estimate - Fiscal Year 2022”, or approved in advance by the DEPARTMENT. Staff from the DESIGNATED AGENCY seeking travel approval should submit the details for the requested travel expenses to the DEPARTMENT in advance and must include information on how the travel request will benefit the transportation planning process of the DESIGNATED AGENCY. In addition, all expenses for food, fuel, mileage, and lodging accommodations incurred from travel within or outside of the State of Georgia shall be limited to the currently approved amounts posted on the United States General Services Administration (GSA) website for the corresponding geographic location. 2. Indirect Costs The DEPARTMENT shall reimburse the DESIGNATED AGENCY for such indirect costs as are properly chargeable to the PROJECT under generally accepted accounting principles and as allowed in 2 C.F.R. Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”, and not prohibited by the laws of the State of Georgia. Fringe benefits shall be reimbursed at a provisional overhead rate of 27.25% of the amount paid as direct salaries and wages to persons employed by the DESIGNATED AGENCY on the PROJECT. Indirect Personnel cost shall be reimbursed at a provisional overhead rate of 78.14% of the amount paid as direct salaries, wages and fringe benefits to persons employed by the DESIGNATED AGENCY that are chargeable to the PI # 0017893-PLN Page 8 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) PROJECT. Upon completion of the PROJECT, the DEPARTMENT will determine the final payment for indirect costs by the audit of the DESIGNATED AGENCY’S accounts to establish the actual allowable overhead rate experienced during the period of performance of this Agreement. The DESIGNATED AGENCY understands and agrees that the DEPARTMENT may accept, in lieu of its own audit, a federal audit, or an audit by an independent accountant or accounting firm. The audit of an independent accountant or accounting firm shall be made and reported in accordance with audit requirements, 2 C.F.R. Part 200. The DESIGNATED AGENCY shall ensure that the independent accountant or accounting firm shall make available upon request to authorized representatives of the DEPARTMENT all audit work papers pertaining to this AGREEMENT to determine said final payment for indirect costs. In the event the DESIGNATED AGENCY’S actual allowable overhead rate during the period of this Agreement is less than the provisional overhead rate established herein, the DESIGNATED AGENCY shall reimburse the DEPARTMENT the difference between the indirect cost actually paid and the actual allowable indirect cost as determined by the final audit in accordance with the provisions of this Article. The DESIGNATED AGENCY further agrees that the decision of the DEPARTMENT in the establishment of the actual allowable overhead rate for final payment of indirect costs shall be final. The validity of these indirect cost payments may be verified from the indirect cost records of the DESIGNATED AGENCY by authorized representatives of the DEPARTMENT and the Federal Government as the work progresses and in any event before the final settlement of the DESIGNATED AGENCY’S costs under this Agreement or amendments hereto. PI # 0017893-PLN Page 9 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) ARTICLE VII SUBSTANTIAL CHANGES If prior to the satisfactory completion of the services under this Agreement, the DEPARTMENT materially changes the scope, character, complexity, or duration of the services from those required under the Basic Agreement, a supplemental agreement shall be executed between the parties. Minor changes that do not involve changes in compensation, the Scope and Procedure, the extension of the term, or the goals and objectives of the PROJECT may be made by written notification of such change by either party with the written approval of the other party. ARTICLE VIII PARTIAL PAYMENT The DESIGNATED AGENCY shall submit to the DEPARTMENT itemized vouchers showing, in reasonable detail, the actual allowable costs per work element, incurred by the DESIGNATED AGENCY on the PROJECT for the voucher period. A summary of the cost breakdown and work progress for each work element shall accompany each voucher. Upon the basis of its review of such vouchers, the DEPARTMENT may, at the request of the DESIGNATED AGENCY, make payment to the DESIGNATED AGENCY as the work progresses but not more often than four times during the fiscal year. The vouchers shall be numbered consecutively, and subsequent vouchers shall be submitted every three months, but no later than forty-five (45) days after the end of each quarter, until the PROJECT is completed. Payment shall be made in the amount of sums earned, less previous partial payments. PI # 0017893-PLN Page 10 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) ARTICLE IX FINAL PAYMENT IT IS FURTHER AGREED that upon satisfactory completion by the DESIGNATED AGENCY and acceptance by the DEPARTMENT of the work described in Article I of this Agreement, the DESIGNATED AGENCY shall submit to the DEPARTMENT a written submission for a final payment not more than forty-five (45) days after the completion date of the PROJECT. Upon receipt of any final written submission by the DESIGNATED AGENCY, the DEPARTMENT shall pay the DESIGNATED AGENCY a sum equal to one hundred percent (100%) of the allowable cost set forth herein less the total of all previous partial payments, paid or in the process of payment. The DESIGNATED AGENCY agrees that acceptance of this final payment shall be in full and final settlement of all claims arising against the DEPARTMENT for work done, materials furnished, costs incurred, or otherwise arising out of the Agreement and shall release the DEPARTMENT from any and all further claims of whatever nature, whether known or unknown for and on account of said Agreement, and for any and all work done, and labor and materials furnished, in connection with the same. ARTICLE X MAINTENANCE OF CONTRACT COST RECORDS The DESIGNATED AGENCY shall maintain all books, documents, papers, accounting records, and other evidence pertaining to costs incurred on the PROJECT and shall make material available at all reasonable times during this period of the Agreement, and for three years from the date of final payment under the Agreement, for inspection by the DEPARTMENT, and the Federal Highway Administration and any reviewing agencies, and copies thereof shall be furnished upon request. The DESIGNATED AGENCY shall certify that items of equipment included indirect costs have been excluded from the indirect costs. The DESIGNATED AGENCY agrees that the provisions of this Article shall be included in any contracts it may make with any subcontractor, assignee, or transferee. PI # 0017893-PLN Page 11 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) ARTICLE XI SUBCONTRACTS, ASSIGNMENT, OR TRANSFER RESTRICTIONS The DESIGNATED AGENCY agrees not to assign, sublet, or transfer any or all of its interest in the Agreement without the prior written approval of the DEPARTMENT and the Federal Highway Administration. The DESIGNATED AGENCY also agrees that all subcontracts shall be subject to the provisions contained in this Agreement. The DESIGNATED AGENCY also agrees that any subcontracts exceeding Ten Thousand Dollars ($10,000) in cost shall contain all the required provisions of this Agreement. All consultants hired by the DESIGNATED AGENCY shall be on the DEPARTMENT’S pre-qualified consultants list. ARTICLE XII USE OF DOCUMENTS The DESIGNATED AGENCY agrees that all reports, drawings, studies, specifications, estimates, maps, computations, and other data, prepared by or for it under the terms of this Agreement shall be made available to the DEPARTMENT and the Federal Highway Administration at all reasonable times during the period of the Agreement and upon termination or completion of the work. The DEPARTMENT shall have the right to use the same without restriction or limitation and without compensation to the DESIGNATED AGENCY other than that provided for in this Agreement. ARTICLE XIII TERMINATION The DEPARTMENT reserves the right to terminate this Agreement at any time for just cause, or for any cause, upon 30 days written notice to the DESIGNATED AGENCY, notwithstanding any just claims by the DESIGNATED AGENCY for payment of services rendered prior to the date of termination. Should the work under this Agreement be terminated by the DEPARTMENT pursuant to this Article, final payment to the DESIGNATED AGENCY shall be made in the amount of sums earned, less previous partial payments. Any work elements that are incomplete by the termination date shall be reimbursed based upon the percentage of work completed for said work element(s). PI # 0017893-PLN Page 12 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) ARTICLE XIV PUBLISHED REPORTS It is agreed that articles, papers, bulletins, data, studies, statistics, interim or final reports, oral transmittals or any other materials reporting the plans, progress, analyses, results, or findings of work conducted under this Agreement shall not be presented publicly or published without prior written approval by the DEPARTMENT. It is further agreed that all published reports shall include a disclaimer provision on the cover or title page in the following form: "The opinions, findings, and conclusions in this publication are those of the author(s) and not necessarily reflect the official views or policies of those of the Department of Transportation, State of Georgia, or the Federal Highway Administration. This publication does not constitute a standard, specification, or regulation." All reports published by the DESIGNATED AGENCY shall contain a credit reference to the Federal Highway Administration such as: "Prepared in cooperation with the Department of Transportation, State of Georgia, and the Federal Highway Administration." It is further agreed that any information concerning the PROJECT, its conduct, results or data gathered or processed shall not be released other than as required under the Georgia Open Records Act, O.C.G.A. § 50-18-70, et seq. Any request directed to the DESIGNATED AGENCY pursuant to the Georgia Open Records Act, for documents or information that are either received or maintained by the DESIGNATED AGENCY in the performance of the work under this Contract, for or on behalf of the DEPARTMENT, shall be released pursuant to the provisions of the Act. Further, the DESIGNATED AGENCY agrees to consult with the DEPARTMENT prior to releasing the requested documents, where required by the DEPARTMENT. PI # 0017893-PLN Page 13 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) ARTICLE XV COPYRIGHTING The DESIGNATED AGENCY shall be free to copyright material developed under this Agreement with the provisions that the DEPARTMENT and the Federal Highway Administration reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, the work for government purposes. ARTICLE XVI COVENANT AGAINST CONTINGENT FEES The DESIGNATED AGENCY shall comply with all relevant federal, state and local laws. The DESIGNATED AGENCY warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the DESIGNATED AGENCY, to solicit or secure this Agreement and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the DESIGNATED AGENCY, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the DEPARTMENT shall have the right to annul this Agreement without liability or, at its discretion, to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. ARTICLE XVII CONTRACT DISPUTES This Agreement shall be deemed to have been executed in Fulton County, Georgia, and all questions of interpretation and construction shall be governed by the laws of the State of Georgia. ARTICLE XVIII COMPLIANCE WITH APPLICABLE LAW A. The undersigned certify that the provisions of the Official Code of Georgia Annotated (“O.C.G.A.”), Sections 45-10-20 through 45-10-28, relating to conflict of interest, have been complied with in full. PI # 0017893-PLN Page 14 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) B. It is further agreed that the DESIGNATED AGENCY shall comply with and shall require its subcontractors to comply with the regulations for compliance with Title VI of the Civil Rights Act of 1964 as amended, and 23 C.F.R. Part 200 as stated in APPENDIX A, “Notice Of Contractors, Compliance With Title VI Of The Civil Rights Act Of 1964”, of this Agreement. C. It is further agreed that and certified by the DESIGNATED AGENCY that neither it nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any State or Federal department or agency, and is eligible to receive the Federal funding assistance provided for in this Agreement, as provided for in APPENDIX B, “Certification Regarding Debarment, Suspension, Proposed Debarment, And Other Responsibility Matters”. D. It is further agreed that and certified by the DESIGNATED AGENCY that the provisions of the O.C.G.A §§ 50-24-1 through 50-24-6, relating to the "Drug-Free Workplace Act", have been complied with in full as stated in APPENDIX C, “Drug-Free Workplace Certificate”. E. It is further agreed that and certified by the DESIGNATED AGENCY that the provisions of the O.C.G.A § 13-10-91, relating to the “Georgia Security and Immigration Compliance Act” have been complied with in full as stated in APPENDIX D, “Georgia Security And Immigration Compliance Act Affidavit”. F. It is further agreed and certified that, pursuant to O.C.G.A § 50-5-85, the DESIGNATED AGENCY is not currently engaged in and agrees that for the duration of this Agreement, it will not engage in a boycott of Israel. G. The covenants herein contained shall, except as otherwise provided, accrue to the benefit of and be binding upon the successors and assigns of the parties hereto. ARTICLE XIX AUDITS OF COST RECORDS The DEPARTMENT shall have the right to perform an audit of all documents and records pertaining to costs incurred on this PROJECT for a period of three (3) years after the final payment under Article IX is made by the DEPARTMENT to the DESIGNATED AGENCY under this Agreement. If PI # 0017893-PLN Page 15 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) requested, the DESIGNATED AGENCY shall assist in making the result of the audit performed pursuant to 2 C.F.R. Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards” available to the DEPARTMENT. To the extent such audit is applicable, the DEPARTMENT, in its sole discretion, may agree to accept the Single Audit in lieu of its audit as herein allowed. Further, the DESIGNATED AGENCY agrees to reimburse the DEPARTMENT for the DEPARTMENT's share of any and all costs disallowed as a result of either the Single Audit or by the audit allowed hereunder by the DEPARTMENT, unless the cost was incurred due to reliance of DEPARTMENT guidance. ARTICLE XX INSURANCE By execution of this agreement, the DESIGNATED AGENCY certifies to the DEPARTMENT that it and any subcontractors or consultants will maintain the following minimum amounts of insurance: A. Workmen’s Compensation Insurance in accordance with the laws of the State of Georgia. B. Public Liability Insurance as follows: 1. Each Occurrence Limit: $1,000,000.00 2. Personal Injury/Death Limit: $1,000,000.00 3. General Aggregate Limit: $2,000,000.00 4. Products/Completed Ops.: $2,000,000.00 Aggregate Limit 5. Automobile Liability Limit: $1,000,000.00 (Combined Single Limit) 6. Umbrella Liability: $2,000,000.00 Insurance shall be maintained in full force and effect during the life of the contract, or amendments hereto, and shall protect the DESIGNATED AGENCY, its employees, agents and representatives from claims for damages, for personal injury, and death and for damages arising in any manner from the negligent or wrongful acts or failures to act by DESIGNATED AGENCY, its employees, agents, or representatives in the performance of the work covered by the contract, or amendments hereto. PI # 0017893-PLN Page 16 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) IN WITNESS WHEREOF, said parties have hereunto set their hands and affixed their seals the day and year above first written. GEORGIA DEPARTMENT OF TRANSPORTATION Commissioner ATTEST: Treasurer AUGUSTA REGIONAL TRANSPORTATION STUDY Director IN THE PRESENCE OF: Witness Signed, Sealed and Delivered This ______ day of _______________, 2020 in the presence of: NOTARY PUBLIC I attest that the corporate seal attached to this document is, in fact, the seal of the Corporation executing this Document does, in fact, occupy the official position indicated and is duly authorized to execute such document on behalf of this Corporation. ATTEST: ______________________________ ______________________________ Federal Employee Tax No.: PI # 0017893-PLN Page 17 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) EXHIBIT A Certification of Designated Agency I hereby certify that I am the DIRECTOR and duly authorized representative of the Augusta Regional Transportation Study, whose address is 535 Telfair Street, Augusta, Suite 300, GA 30901, and that neither I nor the entity I here represent has: (a)Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above commission to solicit or secure the Agreement. (b)Agreed, as an express or implied condition for obtaining this Agreement, to employ or retain the services of any firm or person in connection with carrying out the Agreement, or (c)paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above commission) any fee, contribution, donation, or consideration of any kind, or in connection with, procuring or carrying out the Agreement; except as here expressly stated (if any): I acknowledge that this certificate is to be furnished to the Georgia Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with the Agreement involving the participation of Federal-Aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. (Date) Signature of Authorized Representative Type or Print Name Robert H. Sherman, III PI # 0017893-PLN Page 18 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) EXHIBIT B Certification of Department of Transportation of the State of Georgia I hereby certify that I am the COMMISSIONER of the Department of Transportation of the State of Georgia and that the above Planning Commission in EXHIBIT A or its representative has not been required, directly, or indirectly, as an express or implied condition in connection with obtaining or carrying out this Agreement to: (a) Employ or retain, or agree to employ or retain, any firm or person, or (b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as here expressly stated (if any): I acknowledge that this certificate is to be furnished the Federal Highway Administration, U. S. Department of Transportation, in connection with this Agreement involving the participation of Federal- Aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. ___________________________________ __________________________________ (Date) Commissioner PI # 0017893-PLN Page 19 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) EXHIBIT C Federal Award Identification Required Elements 1. Sub-recipient Name: AUGUSTA REGIONAL TRANSPORTATION STUDY 2. Sub-recipient’s DUNS Number (Data Universal Numbering System, required under 2 C.F.R. § 200.32): #073438418 3. Federal Award Identification Number: PI# 0017893 4. Federal Award Date (2 CFR 200.39, date when the federal award is signed by the federal awarding agency): TBD 5. Sub-award Period of Performance start and end date: July 1, 2021 - June 30, 2022 6. Amount of federal funds obligated by this action: $387,472.35 7. Total amount of the federal funds obligated to sub-recipient: $387,472.35 8. Total Amount of the federal award: $387,472.35 9. Federal Award Project Description (as required under the Federal Funding Accountability and Transparency Act): Metropolitan Transportation Planning Services Contract for THE AUGUSTA REGIONAL TRANSPORTATION STUDY - FY 2021 10. Name of Federal Awarding Agency: Federal Highway Administration 11. Pass-through entity: Georgia Department of Transportation’s Office of Planning 12. Contact information for the awarding official: FHWA Georgia Division, 61 Forsyth Street, Suite 17T100, Atlanta, GA 30303 13. CFDA Number and Name: 20.205 14. Is this a Research and Development Project? NO 15. Indirect cost rate if used (2C.F.R. § 200.414): 78.14% PI # 0017893-PLN Page 20 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) EXHIBIT D Work Program - Fiscal Year 2022 13 WORK ELEMENT 1 – ADMINISTRATION TASK 1.1 - Program Coordination Purpose: Complete all the basic activities needed to coordinate the work of ARTS participants and ensure compliance with all federal and state requirements. Previous Work 1. Coordinated work among study participants, governments, and citizens; including agenda items for ARTS South Carolina Policy Subcommittee. 2. Monitored work program schedule. 3. Updated staff work program for APDD to reflect UPWP tasks. 4. Organized ARTS Committee agenda and meetings. 5. Prepared minutes for the CAC, TCC, and PC meetings held during each quarter. 6. Approved meeting minutes from previous meetings and approval during each meeting. 7. Updated the Memorandum of Understanding (MOU), TCC, CAC, and PC By-Laws and membership lists. 8. Updated the Procedures Manual that includes the MOU, By-Laws for each committee, membership lists, meeting calendar, current TIP, and UPWP. 9. Created and disseminated newsletters for existing and new committee members. FY 2022 Work Activities and Schedule: Activities under this work element include, but are not limited to the following: ACTIVITY EXPECTED COMPLETION DATE 1. Coordinate work among study participants, governments, and citizens. Monthly & Quarterly FY 2022 Quarterly reports due on the 15th day following the last day of the month. 2. Monitor the work program schedule. 3. Provide progress reports to all ARTS committees. 4. Organize ARTS Committee meetings and preparing minutes of those meetings. 5. Update ARTS Policy and Procedures Manual and ARTS committees’ membership list. 6. Travel to meetings with ARTS participants, as well as other transportation related meetings or conferences. 7. Amend the transportation planning process in response to changes in federal laws and regulations. 8. Submit progress reports with quarterly requisitions and a year-end progress report with the final requisition. 9. Implement Continuity of Operations Plan (COOP) for ARTS and identify gaps and areas needing improvements to ensure continuous operations in the event of a catastrophe. Schedule TBD to coincide with County Emergency Management Agency (EMA) training or drills 14 Work Schedule: July 1, 2021 - June 30, 2022 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD) and Aiken County Planning and Development Department (ACPDD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $49,600.00 $49,600.00 APDD (GA PL Match) $12,400.00 $12,400.00 FHWA (SC PL) $6,000.00 $45,000.00 $51,000.00 ACPDD (SC PL Match) $1,500.00 $11,250.00 $12,750.00 TOTAL $69,500.00 $56,250.00 $125,750.00 TASK 1.2 - Training & Employee Education Purpose: Expand the working knowledge of transportation planning methods, tools, techniques, and procedures of the staff members involved in ARTS activities. Previous Work 1. Staff participated in conferences and work sessions sponsored by the Georgia Chapter of American Planning Association (GAPA), the Georgia Association of Metropolitan Planning Organizations (GAMPO), as well as the quarterly Augusta - GDOT breakfast meetings and the periodic GDOT construction work program meetings. 2. Staff also attended workshops and stakeholder meetings sponsored by FHWA, GDOT, and the annual GAMPO conference. 3. ARTS staff participated in additional training, meetings, conferences, and workshops. FY 2022 Work Activities and Schedule 1. Attend transportation planning related webinars, seminars, conferences, and meetings as opportunities arise. 2. Participate in educational opportunities related to topics covered by other work elements in the UPWP. Examples include GDOT training classes, the annual GAMPO conference and work session, FHWA workshops and National Transit Institute (NTI) training courses, the annual South Carolina MPO/Council of Governments (COG) conference, the annual American Planning Association (APA) Conference – SC Chapter, the Annual Training Conference sponsored by TASC and mandatory continued education for planning staff as required by the South Carolina State Legislature. ACTIVITY EXPECTED COMPLETION DATE 1. 2021 Georgia Chapter of APA Fall Conference Sept/Oct 2021 2. 2022 Georgia Chapter of APA Spring Conference March/April 2022 3. South Carolina American Planning Association Conference Spring 2021 15 ACTIVITY EXPECTED COMPLETION DATE 4. Georgia Association of MPOs Business Meetings and Annual Conference TBD 5. Meetings/Workshops with GDOT, SCDOT, and FHWA On-Going 6. Transportation MPO Conference in Augusta, GA TBD Work Schedule: July 1, 2021 - June 30, 2022 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD), Aiken County Planning and Development Department (ACPDD) FUNDING SOURCE APDD ACPDD TOTAL FHWA (GA PL) $31,072.35 $31,072.35 APDD (GA PL Match) $7,768.10 $7,768.10 FHWA (SC PL) $6,000.00 $6,000.00 ACPDD (SC PL Match) $1,500.00 $1,500.00 TOTAL $38,840.45 $7,500.00 $46,340.45 TASK 1.3 - Unified Planning Work Program Purpose: The Unified Planning Work Program (UPWP) defines all ARTS planning activities undertaken in any fiscal year. The UPWP identifies the various agencies that will perform each activity and determine sources of funding for study activities. This document is prepared in conformance with Federal regulations. Activities involved in preparing the UPWP include: a review of planning issues; development of goals and objectives to address those issues; and development of planning programs that coincide with the stated goals and objectives. The planning programs must be assigned to the proper study participants and funding must be secured. Previous Work 1. FY 2022 UPWP was approved on February 25, 2021 (tentatively). 2. Tracked and documented UPWP work activities, budget, and expenses to produce quarterly reimbursement reports and performance reports. 16 FY 2022 Work Activities and Schedule: The following activities will be undertaken by Augusta Planning and Development Department (APDD), Aiken County Planning and Development Department (ACPDD), and Lower Savannah Council of Governments (LSCOG) in developing the UPWP: ACTIVITIES EXPECTED COMPLETION DATE 1. Start Draft of FY 2023 UPWP Sept. 16, 2021 2. Complete Draft of FY 2023 UPWP Nov 12, 2021 3. Submit draft to Federal, State and Local agencies for comments Nov 15, 2021 4. Incorporate comments from reviewing agencies & other stakeholders Jan 19, 2022 5. E-mail revised Draft FY 2023 UPWP to state and federal agencies Jan 20, 2022 6. E-mail revised Draft FY 2023 UPWP to CAC/TCC/PC Jan 20, 2022 7. CAC /TCC endorses Final FY 2023 UPWP Feb 9, 2022 8. PC endorses Final FY 2023 UPWP March 3, 2022 9. Complete Resolution of Final FY 2023 UPWP March 3, 2022 10. Endorsement by GDOT March 18, 2022 11. Endorsement by FHWA/FTA April 4, 2022 12. E-Mail Final FY 2023 UPWP to state and federal agencies April 13, 2022 Work Schedule: July 1, 2021 - June 30, 2022 Product(s): FY 2023 ARTS Unified Planning Work Program (UPWP) COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD) and Aiken County Planning and Development Department (ACPDD) FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $16,000.00 $16,000.00 APDD (GA PL Match) $4,000.00 $4,000.00 FHWA (SC PL) $800.00 $2,000.00 $2,800.00 ACPDD (SC PL Match) $200.00 $500.00 $700.00 TOTAL $21,000.00 $2,500.00 $23,500.00 17 WORK ELEMENT 2 – PUBLIC INVOLVEMENT TASK 2.1 - Community Outreach/Education Purpose: Provide information to ARTS participants and the public about the transportation planning process; to respond to requests for information from the public; and to foster valuable public input into all transportation plans, programs, and projects. Public involvement is an integral part of the success of the regional transportation planning process. The ARTS Public Participation Plan was adopted by the Policy Committee on June 4, 2007, and amended on September 6, 2012, and December 7, 2017. The Plan guides community outreach, education, and public input into the regional transportation planning process. It also includes the steps to be taken to consult with other interested parties that have a stake in the transportation planning process. A variety of outreach and educational techniques are employed to obtain public input including, but not limited to, publicizing proposed changes to ARTS documents through multiple media platforms. Previous Work 1. Distributed ARTS meeting agendas to stakeholders and all area media outlets. 2. Responded to requests for information/interviews from media outlets (print, TV, and radio). 3. Provided regular feedback to CAC on issues and concerns 4. Provided opportunities for public involvement for reviews and comments on amendments to the TIP and MTP per the procedures in the ARTS Public Participation Plan. 5. Published and distributed the ARTS newsletter. 6. Distributed ARTS information at other public meetings. 7. Updated the MPO website regularly with information on ARTS meetings, plans, and special studies. 8. Provided technical support to the TCAC of Augusta Transit. 9. Evaluated the effectiveness of existing public involvement techniques. 10. Responded to requests for information from the public and other stakeholders. FY 2022 Work Activities and Schedule: During this program year, the MPO staff will implement the strategies in the ARTS Participation Plan. Anticipated public outreach opportunities include the following: ACTIVITIES EXPECTED COMPLETION DATE 1. Public meetings for amendments and the annual update of the TIP. Prepare meeting summaries and respond to public questions. As Needed 2. ARTS Newsletter publication and dissemination. July 2021, Oct. 2021, Jan. 2022 & Apr. 2022 18 ACTIVITIES EXPECTED COMPLETION DATE 3. Public meetings related to other ARTS Special Studies conducted during the program year. Prepare meeting summaries and respond to questions from the public. On-Going 4. Coordinate outreach activities with the Community Outreach Coordinator for Richmond County. On-Going 5. Placement of ARTS MPO documents in local libraries in the study area as reference periodicals. On-Going 6. Prepare public notices, flyers, press releases, and posters for public review meetings. Web site updates – Public meeting materials and Online Interactive Public Forum – ARTS TIP/MTP Interactive Transportation Projects. As Needed Work Schedule: July 1, 2021 - June 30, 2022 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD), Aiken County Planning and Development Department (ACPDD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $16,000.00 $16,000.00 APDD (GA PL Match) $4,000.00 $4,000.00 FHWA (SC PL) $2,000.00 $5,000.00 $6,800.00 ACPDD (SC PL Match) $500.00 $1,250.00 $1,750.00 TOTAL $22,500.00 $6,250.00 $28,750.00 19 WORK ELEMENT 3 – TRANSPORTATION DATA COLLECTION AND ANALYSIS TASK 3.1 - Socioeconomic Data/Environmental Justice Purpose: Maintain a comprehensive, current socioeconomic database for the transportation planning process. Activities under this work element will focus on maintaining and updating the socioeconomic data needed for the ARTS travel demand model and the provision of essential services to all under-served populations. The socioeconomic characteristics used in the ARTS travel demand model will be updated and major land-use data is analyzed to track changes to Traffic Analysis Zone (TAZ) centroids. Environmental Justice (EJ) data is used to assess the impact of transportation projects on all under-served populations. The basic socioeconomic data is aggregated at the traffic zone level. EJ data will be aggregated at the census tract level. The MPO, with assistance from Columbia County, Georgia, will continue to maintain the data for the Georgia portion of the study area. Aiken County and the LSCOG, with assistance from ARTS staff, will maintain the data for the South Carolina portion of the ARTS area. GDOT will continue to maintain the ARTS travel demand model. Previous Work 1. Requested and compiled annual socioeconomic data estimates, at the county and pertinent city level. 2. Initiated developing a regional GIS database of available data resources for transportation planning. 3. Collected new business licenses, construction permits, and school enrollment data to track employment and retail/commercial and non-retail traffic generators. FY 2022 Work Activities and Schedule: Activities under this work element focus on the socioeconomic data used and entered into the ARTS travel demand model. ACTIVITIES EXPECTED COMPLETION DATE 1. Estimate the updated population and housing based on building permit data. Specific dates are July 1st and January 1st. On-Going 2. Collect educational institution (i.e., school, college, etc.,) enrollment and employment figures and allocate to TAZs. March 2022 3. Collect the latest employment estimates and allocate to TAZs based on known/observed trends. April 2022 4. Compile latest Median Household Income Level estimates at the TAZ level. April 2022 5. Assess the impact of transportation projects on all under-served populations. As Needed 20 ACTIVITIES EXPECTED COMPLETION DATE 6. Update, implement, and monitor the EJ Plan through GIS data analysis and conduct the benefits/burden analysis relative to transportation improvement projects and capital public transit projects implemented within the MPO area. April 5, 2022 7. Develop Neighborhood Profiles for Augusta-Richmond County Before June 30, 2021 Work Schedule: July 1, 2021 - June 30, 2022 Product(s): 1. Annual Population and Land Development Growth Trends Report. 2. Updated Socioeconomic demographic data by TAZ for 2050 MTP Update COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD); Aiken County Planning and Development Department (ACPDD); Columbia County Planning Division (CCPD); City of Aiken, SC; North Augusta, SC; Edgefield County, SC; and, their member governments. FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $12,000.00 $12,000.00 APDD (GA PL Match) $3,000.00 $3,000.00 FHWA (SC PL) $1,200.00 $2,400.00 $3,600.00 ACPDD (SC PL Match) $300.00 $600.00 $900.00 TOTAL $16,500.00 $3,000.00 $19,500.00 21 TASK 3.2 - Land Use Monitoring Purpose: Maintain a current land use database for transportation planning processes. The land use information is useful in the annual update of socioeconomic estimates for the study areas. Planning Factors 1. Increase the safety of the transportation system for motorized and non-motorized users; 2. Increase the security of the transportation system for motorized and non-motorized users; 3. Protect and enhance the environment; promote energy conservation; improve the quality of life, and promote consistency between transportation improvements and state and local planned growth and economic development patterns; 4. Promote efficient system management and operation; 5. Emphasize the preservation of the existing transportation system; and, 6. Improve transportation system resiliency and reliability; reducing (or mitigating) the stormwater impacts of surface transportation. Previous Work 1. Tracked changes in land use based on the review of subdivision plans, site plans, zoning cases, and building permit activity. 2. Updated socioeconomic data estimates. 3. Continued to compile and update a spatial data analysis for changes in current land use (rezoning), and certificates of occupancy for residential and commercial development. FY 2022 Work Activities and Schedule: Activity under this work element will include an inventory of present land uses and an examination of future land use trends as necessary to integrate with the transportation planning process. ACTIVITIES EXPECTED COMPLETION DATE 1. Updated zoning and land use GIS data collected from regional partners. Previous year data archived. January - March, 2022 2. Update, implement and monitor the EJ Plan through GIS data analysis and conduct the benefits/burdens analysis relative to transportation improvement projects and capital public transit projects implemented within the MPO area. April 5, 2022 3. Produce ARTS MPO Annual Growth Trends Report April 25, 2022 4. Consolidate data into single regional land use GIS layer. April 25, 2022 Work Schedule: July 1, 2021 - June 30, 2022 Product(s) 1. Annual Population and Land Development Growth Trends Report, GIS map shape files (all maintained in the transportation system database) and, the Augusta Data Enterprise. 2. 2023 Comprehensive Plan 22 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning & Development Department (APDD), Aiken County Planning and Development Department (ACPDD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $8,000.00 $8,000.00 APDD (GA PL Match) $2,000.00 $2,000.00 FHWA (SC PL) $5,200.00 $5,200.00 ACPDD (SC PL Match) $1,300.00 $1,300.00 TOTAL $10,000.00 $6,500.00 $16,500.00 23 TASK 3.3 - Transportation Surveys, Models and Analysis Purpose: To promote and encourage traffic safety throughout the ARTS area. To compile and distribute historical and current crash statistics and other data related to traffic safety to the public-at-large and state and local officials responsible for traffic and transportation safety. Previous Work 1. Compiled the most current crash data for Aiken, Columbia, Edgefield, and Richmond Counties. 2. Created frequency diagrams and prepared maps for the Traffic Safety Improvement Report (TSIR) 3. Coordinated with GDOT, SCDOT, and South Carolina Department of Public Safety (SCDPS) in collecting data for crash analysis. 4. Updated a regional GIS map of traffic crash locations. FY 2022 Work Activities and Schedule: This work element will be integrated with MTP, Performance-Based Planning, CMP, and TIP. ACTIVITIES EXPECTED COMPLETION DATE 1. Data collection for TAZ and 2050 MTP November 2021 2. Gather crash data from GDOT and SCDPS April 2022 3. Update Traffic Crash Data Analysis Report August 2022 4. Sort and compile data into the required format August 2022 5. Prepare GIS maps to be used in the report September 2022 6. Prepare draft Traffic Crash Data Analysis Report October 2022 7. Present results of Traffic Crash Data Analysis Report to ARTS committees December 2022 8. Prepare and publish final Traffic Crash Data Analysis Report February 2023 9. FY 2022 Amend MTP and/or TIP to incorporate new Intersection Improvement Projects As Needed Work Schedule: July 1, 2021 - June 30, 2022 Product(s) 1. Updated Socio-economic demographic data by TAZ and traffic system data for 2050 MTP Update. 2. ARTS TSIR based on the most current available crash data. 3. Regional GIS map of traffic crash locations and intersections with annual report. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning & Development Department (APDD), Aiken County Planning and Development Department (ACPDD). 24 FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $12,000.00 $12,000.00 APDD (GA PL Match) $3,000.00 $2,000.00 FHWA (SC PL) $400.00 $2,400.00 $2,800.00 ACPDD (SC PL Match) $100.00 $600.00 $700.00 TOTAL $15,500.00 $3,000.00 $18,500.00 25 TASK 3.4 - Environmental Justice / Title VI Purpose: Identify residential, employment, and transportation patterns for access to essential services for all under-served populations, as defined under Executive Order 12898 and Title VI of the 1964 Civil Rights Act, and address those needs by increasing the partnerships with the organizations that serve them. The Title VI complaint process has been adopted by ARTS and AT. This ensures all individuals the rights and opportunities of those who wish to participate in the department’s programs, are given an equal opportunity to participate and/or receive departmental services or benefits. ARTS and AT jointly updated the Title VI Program for Augusta Georgia to comply with FTA regulations and guidance of (49 CFR part 21) per Circular FTA C4702.1 B issued October 1, 2012. Previous Work 1. Staff worked with the Augusta, GA - Office of Compliance to monitor implementation of the Self-Evaluation and Transition Plan (SETP) relating to transportation and public transit facilities. 2. Compiled and monitored data and information for EJ Analysis. 3. Developed updates to profile and analysis of different demographic groups based on ethnicity, race, income, disability status, and age, etc. 4. Began Benefits and Burdens analysis on amendments to 2050 MTP and FY 2018-2021 TIP. FY 2022 Work Activities and Schedule ACTIVITIES EXPECTED COMPLETION DATE 1. FY 2022 Conduct Benefits and Burdens analysis on amendments to the 2050 MTP, FY 2018-2021 or FY 2021-2024 TIP as part of the Public Participation Plan (PPP). December 2021 & July 2022 2. FY 2022 Post ARTS studies and reports (e.g. UPWP, TIP, CMP, updates to demographic data and GIS spatial maps) on MPO website December 2021 & July 2022 Work Schedule: July 1, 2021 - June 30, 2022 Product(s) 1. Conduct Benefits and Burdens Analysis Report 2. Update Title VI Monitoring Report 26 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Aiken County Planning and Development Department (ACPDD) FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $8,400.00 $8,400.00 APDD (GA PL Match) $2,100.00 $2,100.00 FHWA (SC PL) $2,400.00 $2,400.00 ACPDD (SC PL Match) $600.00 $600.00 TOTAL $10,500.00 $3,000.00 $13,500.00 27 TASK 3.5 - GIS Development & Applications Purpose: Continue the development and maintenance of GIS data and ARTS websites in support of transportation planning activities. Previous Work 1. Digital and hard-copy maps were created for use in the transportation planning and analysis, internal and external meetings, and reports. 2. Existing geospatial and tabular data was updated and used to support performance-based planning related to all modes of travel, congestion management, land-use and transportation data monitoring, traffic safety, bicycle and pedestrian safety, and public transit. 3. Created new geospatial and tabular data to support planning and analysis. 4. Reorganization of the ARTS geodatabase commenced which will consolidate existing geospatial and tabular data into a single database while incorporating new data into the same location. 5. Updated existing ARTS transportation project online map. 6. Met with Augusta IT-GIS staff to discuss creation of new ARTS web site which features new interactive online maps and dashboards. 7. Enhanced GIS knowledge by utilizing courses offered by ESRI. 8. Increased knowledge of census tools and data through webinars offered by U.S. Census Bureau. FY 2022 Work Activities and Schedule ACTIVITIES EXPECTED COMPLETION DATE 1. Create maps for use in transportation planning and analysis. On-Going 2. Continue redesign of ARTS geodatabase, which contains geospatial and tabular data necessary for mapping and analysis related to construction projects, congestion management, traffic safety, bicycle and pedestrian safety, public transit, freight, and socioeconomic studies. On-Going 3. Update existing geospatial and tabular data as required for planning and analysis. FY 2022 4. Create/collect new geospatial and tabular data as required for planning and analysis. On-Going 5. Update existing geospatial and tabular data as required for planning and analysis. On-Going 6. Update the existing ARTS transportation project online map. As needed 7. Purchase computer equipment and software to support transportation planning functions and work tasks. As needed 8. Update and create story maps for Richmond County July 2021, Oct. 2021, Jan. 2022 & Apr. 2022 28 9. Update Bike Lanes/Shared Use Path Layer for Richmond County Before June 30, 2022 & On-Going Work Schedule: July 1, 2021 - June 30, 2022 Product(s) 1. New and updated digital and hard-copy maps for use in the transportation planning process, internal and external meetings, and publications. 2. New and updated geospatial data in a redesigned geodatabase for use in transportation planning and analysis, including MTP and TIP project locations, CMP corridors, traffic safety, freight, public transit, and bicycle/pedestrian studies. 3. New and updated socioeconomic data for use in transportation planning and analysis. 4. Redesigned website with new online maps and dashboards. 5. Update the ARTS transportation project interactive online map. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD), Aiken County Planning and Development Department (ACPDD), Richmond County IT-GIS Dept., City of Aiken, and Planning Services Division of Columbia County. FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $28,000.00 $28,000.00 APDD (GA PL Match) $7,000.00 $7,000.00 FHWA (SC PL) $40,000.00 $40,000.00 ACPDD (SC PL Match) $10,000.00 $10,000.00 TOTAL $35,000.00 $50,000.00 $85,000.00 29 WORK ELEMENT 4 - TRANSPORTATION SYSTEM PLANNING TASK 4.1 – Metropolitan Transportation Plan Purpose: Maintain updates of the ARTS MTP per transportation planning regulations. The work activities and products in this work element will be coordinated with Work Elements: 2.1 Community Outreach, 3.3 Transportation Surveys, Model and Analysis, 3.5 - GIS Development and Applications, 4.2 - Congestion Management Process, 54.3-Public Transit, and 6.1- Performance-Based Planning. Previous Work: 1. Updating ARTS 2050 MTP based on amendments, performance targets, financial constraint analysis, and newly identified transportation projects and programs. 2. Procured Consultant will update the 2050 MTP based on recommendations in special studies such as corridor plans and public transit plans completed during FY 2019 and FY 2020. 3. Staff continued to develop a regional transportation system GIS database to support all transportation planning work tasks. FY 2022 Work Activities and Schedule: Any updates and amendments to the 2050 MTP for new transportation projects and/or funding will be considered at the appropriate time during FY 2022. The completion dates in the table below represent dates presented to ARTS PC for approval or adoption.ACTIVITIES EXPECTED COMPLETION DATE 1. Updates and amendments to the 2050 MTP for new transportation projects, Program of Projects (POP), funding and performance measures, and targets. July 2021, Oct. 2021, Jan. 2022 & Apr. 2022 or As Needed 2. Update Performance Measures to align with 2050 MTP Goals and Objectives. October 2021 - September 2022 3. Prepare Technical Staff Report with data analysis and GIS maps for performance measures and targets. July 2021 - September 2022 4. Update List of Amendments and Administrative Modifications to MTP. July 2021, Oct. 2021, Jan. 2022 & Apr. 2022 or As Needed 5. Engage stakeholders with freight interest. On-Going 6. Identify stakeholders with bicycle/active transportation interests. On-Going 7. Public notices of outreach activities related to amendments of the ARTS 2050 Metropolitan Transportation Plan Update – Future Mobility 2050. As Needed 8. 2050 MTP Update – Public Meetings and coordination of outreach and engagement activities March and July 2021 9. Public notices of outreach activities related to amendments of the ARTS 2050 MTP Update March, April & July 2021 30 Work Schedule: July 1, 2021 - June 30, 2022 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD) and Aiken County Planning and Development Department (ACPDD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $8,000.00 $8,000.00 APDD (GA PL Match) $2,000.00 $2,000.00 FHWA (SC PL) $800.00 $4,800.00 $5,600.00 ACPDD (SC PL Match) $200.00 $1,200.00 $1,400.00 TOTAL $11,000.00 $6,000.00 $17,000.00 31 TASK 4.2 - Congestion Management Process Purpose: To implement existing congestion mitigation strategies and projects identified in the 2019 CMP Update, MTP, and ARTS Travel Demand Model. This work element will be integrated with Performance-Based Planning. CMP is an integral transportation planning task in the ARTS planning area. The purpose of the ARTS CMP is to document traffic congestion on major transportation corridors in the study area; identify and implement strategies for reducing or eliminating the congestion, and track and/or program the implementation of congestion mitigation projects. Activities under this work element will include: completing the annual traffic congestion data collection and spatial analysis of travel data using the National Performance Management Research Data Set (NPMRDS) and/or HERE data. Previous Work: 1. Completion of the CMP 2019 by VHB Inc., in March 2019. This update quantified transportation system performance; identified the root causes of traffic congestion and laid the foundation for recommending and financing possible solutions. CMP 2019 report was completed and distributed. 2. Completion of the CMP 2021 by the ARTS MPO, in March 2021. This update quantified transportation system performance; identified the root causes of traffic congestion and laid the foundation for recommending and financing possible solutions. CMP 2021 report was completed and distributed. FY 2022 Work Activities and Schedule: Staff will continue work to develop a regional transportation system database to include data to effectively monitor traffic congestion, develop and monitor performance measures applied to congested corridors and congestion mitigation strategies ACTIVITIES EXPECTED COMPLETION DATE 1. Amend MTP and / or TIP by incorporating any new congestion mitigation projects resulting from the CMP On-going/As needed 2. Evaluate CMP Work Plan and amend based on experience gained from yearly update On-going/As needed Work Schedule: July 1, 2021 - June 30, 2022 Product(s): Amendments and modifications to the MTP and / or TIP by incorporating any new congestion mitigation projects resulting from the CMP. 32 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD) and Aiken County Planning and Development Department (ACPDD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $16,000.00 $16,000.00 APDD (GA PL Match) $4,000.00 $4,000.00 FHWA (SC PL) $800.00 $3,200.00 $4,000.00 ACPDD (SC PL Match) $200.00 $800.00 $1,000.00 TOTAL $21,000.00 $4,000.00 $25,000.00 33 TASK 4.3 - Intermodal Planning Purpose: To incorporate bicycle, pedestrian, public transit, freight, and non-motorized transportation planning activities into the overall ARTS transportation planning process. To implement projects that resolve conflicts between modes of transportation, such as rail/highway conflicts, and projects that improve connections and travel alternatives among modes of transportation. This work element will be used to foster a transportation system that accommodates bicycle, pedestrian, public transit, freight, and other non-motorized means of transportation. Activities under this work element will focus on evaluating the highway and rail conflicts in the ARTS area; to address the efficient movement of freight; to identify possible solutions to problem locations related to intermodal connections, and to improve safety for non-motorized travel. Through the implementation of the Regional Bicycle and Pedestrian Plan, the ARTS transportation system will be more intermodal. This plan prioritized proposed projects based on numerous factors identified by local stakeholders. The plan recommends local governments strengthen policies related to: 1. Bicycle paths and parking 2. Pedestrian facilities 3. Regional connectivity 4. Bicycle and Pedestrian Safety and Educational Outreach The implementation of the Regional Bicycle and Pedestrian Plan will be pursued by ARTS MPO committees as projects in the TIP progress preliminary engineering and all subsequent phases of work during the project implementation. Previous Work 1. The 2050 MTP and FY 2021-2024 TIP updates include future transportation projects on routes/corridors serving freight traffic. 2. ARTS Bicycle and Pedestrian Plan (Implementation and monitoring Transportation Alternatives Program (TAP) projects). 3. Aiken County Bicycle and Pedestrian Plan (Implementation and monitoring TAP projects). 4. ARTS staff continued work on compiling data to assess Sidewalk and Bus Stop/Shelter Gap Analysis based on the Americans with Disabilities Act (ADA) Self Evaluation Plan for Richmond County. 5. ARTS staff released a solicitation for Transportation Alternatives (TA) Set-aside grant applications. FY 2022 Work Activities and Schedule ACTIVITIES EXPECTED COMPLETION DATE 1. Complete Streets Policy Technical Report January 31, 2022 2. Education and outreach materials for bicycle and pedestrian safety February 15, 2022 3. Collect data to create GIS map of Critical Freight Corridors April 2022 34 ACTIVITIES EXPECTED COMPLETION DATE 4. Collect and analyze traffic conflicts at railroad crossings June 30, 2022 Product(s) 1. Complete Streets Policy Technical Report. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD) and Aiken County Planning and Development Department (ACPDD), and Columbia County Planning Division (CCPD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $16,000.00 $16,000.00 APDD (GA PL Match) $4,000.00 $4,000.00 FHWA (SC PL) $400.00 $3,200.00 $3,600.00 ACPDD (SC PL Match) $100.00 $800.00 $900.00 TOTAL $20,500.00 $4,000.00 $24,500.00 35 TASK 4.4 - Air Quality Issues Purpose: To monitor relevant air quality data and regulations, restart and coordinate the work of the CSRA Air Quality Alliance (or other regional/local air quality advocacy nonprofit organization), help implement local and regional air quality initiatives, keep local stakeholders informed about air quality issues and participate in air quality training. ARTS will focus work on efforts to improve Air Quality by increasing access to public transit, connecting public transit to bicycle paths and installing bicycle racks in activity centers, and linking public transit to park-and-ride lots throughout the region. Rideshare and carpool programs are being researched to promote and market to regional businesses and universities. Previous Work: ARTS staff continue to monitor and dialogue with industry leaders, regional, state and local government officials, local school officials, the Bureau of Air Quality with South Carolina Department of Health and Environmental Control (SCDHEC), local Chambers of Commerce, Economic Development Agencies, and local citizens in order to stay abreast of and disseminate pertinent information regarding air quality and regional initiatives. Other types of activities undertaken by ARTS staff include: 1. Maintained ARTS web site and updated information pertaining to Air Quality from SCDHEC. 2. 2. Distributed Air quality information at special events in the Augusta-Aiken area. 3. Attended, coordinated, and hosted periodic meetings discussing air quality issues. 4. Continued to monitor air quality data and changes in federal air quality regulations. 5. Provided ARTS committees and other stakeholders with regular updates on the Air Quality Alliance and air quality issues and initiatives. 6. Disseminated information on air quality issues and tips for improving air quality through the ARTS newsletter and the ARTS website. ARTS staff attend state Air Quality Summits conducted by SCDHEC and share best practices with other Air Quality Alliances/advocacy groups. These best practices include ways to promote alternative transportation options and energy conservation such as: 1. Carpooling, ridesharing, and combining trips and limiting unnecessary trips; 2. Trip-chaining or combining errands to reduce the daily number of trips; 3. Keeping personal motor vehicles properly maintained, tires properly inflated and saving electricity; 4. Walking or riding a bike on short trips and avoid driving during peak hours; 5. Don’t drive above the speed limit; and, 6. Using public transit. 36 FY 2022 Work Activities and Schedule: ACTIVITIES EXPECTED COMPLETION DATE 1. ARTS staff will explore participation in the Environmental Protection Agency (EPA) Advance Program (EPA Region 4) to position the region to remain in attainment. December 2022 2. Prepare Technical Memorandum on the Review of EPA Advance Program and ARTS Action steps. December 2022 3. Participate in local and regional air quality initiatives and activities On-Going 4. Pursue viable air quality initiatives made available throughout the fiscal year to Aiken County by the SCDHEC On-Going 5. Monitor relevant air quality data On-Going 6. Coordinate the work of a localized air quality advocacy group On-Going 7. Monitor developments related to federal air quality regulations and requirements On-Going 8. Attend air quality training workshops On-Going 9. Work with other stakeholders to maintain an air quality action plan and disseminate information to stakeholders in the study area On-Going Work Schedule: July 1, 2021 - June 30, 2022 Product(s): A technical memorandum documenting the review of EPA Advance Program will be completed to assess future action by ARTS and presented to MPO committees. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD), Aiken County Planning and Development Department (ACPDD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $14,400.00 $14,400.00 APDD (GA PL Match) $3,600.00 $3,600.00 FHWA (SC PL) $1,600.00 $3,600.00 $5,200.00 ACPDD (SC PL Match) $400.00 $900.00 $1,300.00 TOTAL $20,000.00 $4,500.00 $24,500.00 37 TASK 4.5 - Bike and Pedestrian Plan Update (Special Study) Purpose: To secure project approval and funding allocation for the 2022 Bike and Pedestrian Study. The procurement for the 2022 Bike and Pedestrian Study will involve producing a scope of work timeline for the proposed planning study, obtaining voting approval from the ARTS Committee to perform the study, and seeking project-funding allocations (GAMPO PL funds) to support the financial needs of the project’s work program. The final procurement phase will involve submitting an RFP for selecting a consultant to begin work on the 2022 Bike and Pedestrian Study. The resulting product of the completed 2022 Bike and Pedestrian Study will serve as an update of the previous Bike and Pedestrian Plan that was adopted in 2012. Scope of Work Timeline Schedule ACTIVITIES EXPECTED COMPLETION DATE 1. Apply for GAMPO PL Funds and Present Draft Scope of Work, and GAMPO PL Fund Application of Proposed Bike and Pedestrian Study to CAC, TCC, and PC voting members for approval March 12, 2021 2. Present Draft Scope of Work and GAMPO PL Fund Application of Proposed Bike and Pedestrian Study to GAMPO PL Funds Committee for funding approval March 25, 2021 3. Prepare and Present RFP Scope of Work for 2022 Bike and Pedestrian Plan Study to GDOT, FHWA & ARTS Committee for Review July 2021 4. Secure signatures for the 2022 Bike and Pedestrian Plan Contract July 2021 5. Identify an RFP Review Committee to Select for a Consultant to perform the work for the Bike and Pedestrian Study July 2021 6. Prepare and Present Consultant Contract to the Augusta Richmond County Commission for Approval & have the contract executed by GDOT to begin work on 2022 Bike and Pedestrian Study August 2021 7. Assist selected consultant with administrative and public outreach needs regarding the 2022 Bike and Pedestrian Study. August 2021 – June 30, 2022 Work Schedule: July 1, 2021 - June 30, 2022 Product (s): 2022 Pedestrian and Bicycle Plan Special Study will be completed by a consulted in February of 2023. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD) FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $28,000.00 $28,000.00 APDD (GA PL Match) $7,000.00 $7,000.00 FHWA (SC PL) $160,000.00 $160,000.00 ACPDD (SC PL Match) $40,000.00 $40,000.00 TOTAL $35,000.00 $200,000.00 $235,000.00 38 TASK 4.6 - Special Transportation Studies TASK 4.6.1 – Georgia Avenue Traffic Calming and Pedestrian Access Purpose: • Continue new connections to pedestrian and multimodal facilities from the bridge replacement on Georgia Avenue/15th Street • Create detailed plans for implementation of traffic calming and pedestrian access on Georgia Avenue • Determine needs to connect to surrounding land uses and important local landmarks. Overview: GDOT has initiated the replacement of the Georgia Avenue/15th Street Bridge. As one of the most important gateways into not only North Augusta, but also into Aiken County and South Carolina, it is important that the City connect proposed improvements through the North Augusta downtown area. The projects will include, at a minimum, traffic calming, recommendations for on street parking, recommendations for improved pedestrian and multimodal accommodations in downtown North Augusta. Termini: The area for the study is Georgia Avenue through the North Augusta Downtown area from the Savannah River to Martintown Road. Product(s): 1. Detailed project plans for specific improvements along SCDOT and local right-of- ways. 2. Ranking of projects based on cost, effort, impact, and feasibility. 3. Identification of alternative funding sources, if available. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agency: North Augusta Planning and Development Department (NAPDD) FUNDING SOURCE NAPDD TOTALS FHWA (SC PL) $40,000.00 $40,000.00 NAPDD (SC PL Match) $10,000.00 $10,000.00 TOTAL $50,000.00 $50,000.00 39 TASK 4.6.2 – North Augusta Unified Transportation Plan Purpose: The purpose of the Unified Transportation Plan is to prepare the City of North Augusta to better accommodate both recent development and proposed development in a systematic way for the entire City and surrounding communities. This study proposes to incorporate several recently completed transportation plans and studies to bring large-scale studies to the City scale. The City believes that inclusion of multi and inter-modal planning is needed to support and accommodate preferred development patterns. In addition to determining the potential growth, traffic flow, safety, multimodal mobility and transportation infrastructure needs for short and long-term improvements, important study themes include the following: 1. Reduce/mitigate congestion and improve traffic safety 2. Increase mobility during peak travel times 3. Optimize the relationship between land use and transportation 4. Determine the location and feasibility of other multimodal systems and connections 5. Evaluate existing and future travel 6. Analyze the need and location for intersection improvements This work task proposes to hire consultants to conduct the study. The project will include but not limited to: land use development policies, identify access management practices, traffic analysis, capacity analyses, micro-simulation modeling, signal warrants, and concept drawings suitable for presentations to stakeholders, business and property owners, local and state elected officials and the public. This study will produce recommendations of transportation improvements projects to present to the ARTS MPO committees and SCDOT, as identified. Study Area: The scope for the study is the City of North Augusta. Product(s): 1. Unified Transportation Plan outlining the goals and objectives important to implementation of the plan. 2. A list of potential development regulation practices for continued management of the outlined goals and objectives of the plan. 3. A list of realistic and actionable projects for inclusion in ARTS MPO and SCDOT improvement plans. These projects should be both long and short-range projects. 4. Prioritization of these projects. 5. Identification of funding sources for individual projects. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agency: North Augusta Planning and Development Department (NAPDD) FUNDING SOURCE NAPDD TOTALS FHWA (SC PL) $80,000.00 $80,000.00 NAPDD (SC PL Match) $20,000.00 $20,000.00 TOTAL $100,000.00 $100,000.00 40 TASK 4.6.3 – Transportation Hub Accessibility and Land Travel Patterns in the ARTS Planning Area Purpose: To analyze the impact of surface access and land travel patterns on the patronage of Augusta Regional Airport (AGS), one of the largest transportation hubs in the ARTS planning area. With projected exponential population growth, increasing household incomes (Columbia County ranked #5 in Household median income in Georgia), and continued expansion of the health care and education sectors, Fort Gordon Military Base, US Cyber Command and Savannah River Site; such an assessment will complement proposed highway or transit accessibility improvements in the ARTS planning area resulting from the updated MTP. The proposed analysis will consider Vehicle Miles Traveled (VMT), crash potential (i.e., accident exposure), environmental impacts, accessibility, parking charges, and travel costs, etc., by travelers who opt to use competing airports outside the ARTS planning area. Such travel if it continues to grow, wastes finite resources (given AGS accessibility) and puts undue stress on multimodal systems at these alternative airports of choice. Furthermore, it dampens the economic impact of AGS as a regional transportation hub and mitigates desired performance- based planning outcomes of multimodal transportation systems in the ARTS planning area. Determining surface access and land travel patterns will be in the context of estimating the total cost of travel by residents and visitors in the ARTS planning area. An understanding of the total costs of travel has the potential to influence increased patronage of AGS given its accessibility and convenience when compared to transportation hubs outside of the ARTS planning area. Insights from land travel patterns will complement outputs from the ARTS Travel Demand Model (TDM). This analysis also offers a unique opportunity to develop a study template benefitting other Georgia or South Carolina MPOs that have regional transportation hubs challenged by similar yet competing facilities outside their jurisdictions. ACTIVITIES EXPECTED COMPLETION DATE 1. Stakeholder Meetings July - November 2021 2. Determine land travel patterns status quo through ARTS Travel Demand Model and GIS analysis August – September 2021 3. Public outreach and catchment area surveys September 2021 4. Development of travel cost model October – November 2021 5. Scenario development, forecasting and evaluation October – November 2021 6. Recommend strategies to strengthen patronage of transportation hub November 2021 7. Final Report and presentations December 2021 COST ESTIMATES AND PROPOSED FUNDING SOURCES 41 Responsible Agencies: Augusta Planning and Development Department (APDD) FUNDING SOURCE APDD TOTALS FHWA (GA PL) $48,000.00 $48,000.00 APDD (GA PL Match) $12,000.00 $12,000.00 TOTAL $60,000.00 $60,000.00 42 TASK 4.6.4 – US1 Corridor Pedestrian Fatalities Analysis Purpose: According to the 2019 Dangerous by Design Report (published by Smart Growth America) Augusta-Richmond County MSA ranks 20th (of the top 100 Metropolitan Statistical Areas Pedestrian Danger Index) as the most dangerous metro area for walking in the US.2 SR1, which runs through the county, accounted for 13 pedestrian fatalities (~20% of the 67 pedestrian fatalities for Richmond County) during 2008-2017, approximately one (1) per year. What factors may be at play influencing the high rate of pedestrian fatalities along this multilane highway that transects urban neighborhoods and light industrial zones in Augusta-Richmond County? The study’s primary goal is to gain a deeper understanding as to the causes and risks to pedestrians crossing US1 in Richmond County (Gordon Highway from GA/SC state line through Deans Bridge Rd to Jefferson County line). Information that may guide the deployment of effective ‘evidence based’ safety measures and improve crossing needs awareness whilst decreasing pedestrian fatalities. Ensuring study goals are met a collaborative approach with the City of Augusta Engineering Department, Richmond County Sheriff Department and Georgia Bureau of Investigation will be sought. Previous Work: An in-depth analysis of SR1 from a pedestrian fatality perspective has not be undertaken in any fiscal year by the MPO. Completing this project will add value to the 2050 MTP Update. The information analyzed will be useful to other Richmond County agencies involved in traffic safety, e.g., Engineering and County Sheriff Departments. ACTIVITIES EXPECTED COMPLETION DATE 1. Project Preparation and Initiation November 2021 2. Existing Conditions Assessment and Analysis (i.e., Fatalities, Crash Report and Forensic Analyses) January - April 2022 3. Public Meetings and Stakeholder Engagement & Interviews January – March 2022 4. Future Conditions and Safety Measures Effectiveness Analysis March – April 2022 5. Draft Report May 2022 6. Final Report June 2022 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD) FUNDING SOURCE APDD TOTALS FHWA (GA PL) $48,000.00 $48,000.00 APDD (GA PL Match) $12,000.00 $12,000.00 TOTAL $60,000.00 $60,000.00 2 https://smartgrowthamerica.org/app/uploads/2019/01/Dangerous-by-Design-2019-FINAL.pdf 43 TASK 4.6.5 – Bettis Academy Road Feasibility Study Purpose: The purpose of this Feasibility Study is to develop a Corridor Management Plan for the entire segment of SC-144 (Bettis Academy Road) that extends from SC Highway 25 to S-33 (Ascauga Lake Road), a distance of approximately 7.2 miles. The Study will be guided through a partnership between Aiken County and Edgefield County, with Aiken County as the primary manager, and coordinated with the Augusta Regional Transportation Study Metropolitan Planning Organization (ARTS). More specifically, the Corridor Management Plan will: • Analyze existing and future capacity, flow and safety issues (particularly south of I-20) with specific attention to through and local traffic, freight traffic, and multimodal facilities; • Outline an overview of the strengths, weaknesses and opportunities within the corridor; • Identify and respond to social justice transportation needs from nearby residential and commercial enclaves; • Provide analysis and recommendations sensitive to the fluctuating nature of the corridor evident through the more rural nature found north of I-20 and the suburban and urban nature south of I-20; • Recommend elements for an aesthetically pleasing corridor which promotes natural features such as terrain, and stream crossings, and man-made features; • Recommend both transportation and land use improvements to the I-20 interchange area at Exit 11; • Assemble a series of corridor plan alternatives, and select and refine a final corridor vision that can be adopted and implemented; • Establish criteria to guide that selection process including but not limited to adherence to the vision statement, objectives, a cost-benefit analysis, and infrastructure (including utilities) and operational impacts. This work task proposes to hire consultants to conduct a feasibility study of the 7.2-mile section of the SC-144 Bettis Academy Road corridor from SC Highway 25 to S-33 (Ascauga Lake Road), including the I-20 interchange. This study will produce recommendations of transportation improvements projects to present to the ARTS MPO committees and South Carolina Department of Transportation to amend the LRTP. FY 19 and 20 Work Activities and Schedule: The Aiken County Planning Department is working to develop a request for proposals to complete this study. ACTIVITIES EXPECTED COMPLETION DATE 1. Prepare Draft Scope of Work for Review by SC TCC In progress 2. Prepare Draft Scope of Work for Review by FHWA, SCDOT, GDOT, and other MPO Partners In progress 3. Submit Draft Scope of Work for Review by FHWA, SCDOT, GDOT, and other MPO Partners 44 Product(s): Bettis Academy Road Feasibility Study COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agency: Aiken County Planning and Development Department (ACPDD) FUNDING SOURCE ACPDD TOTALS FHWA (SC PL) $160,000.00 $160,000.00 ACPDD (SC PL Match) $40,000.00 $40,000.00 TOTAL $200,000.00 $200,000.00 45 TASK 4.6.6 – Whiskey Road Feasibility Study Purpose: The purpose of this Feasibility Study is to deliver a more detailed study expanding on the Whiskey Road Corridor Study completed in July 2017. This screening process, will provide opportunity for implementation to develop a Corridor Management Plan for the segment between East Pine Log Road and Powderhouse Road. More specifically, the Corridor Management Plan will: • Analyze existing and future capacity, flow and safety issues with specific attention to through and local traffic, freight traffic, and multimodal facilities; • Outline an overview of the strengths, weaknesses and opportunities within the corridor; • Identify and respond to social justice transportation needs from nearby residential and commercial enclaves; • Provide analysis and recommendations sensitive to the fluctuating nature of the corridor; • Recommend elements for an aesthetically pleasing corridor which promotes natural features such as terrain, and stream crossings, and man-made features; • Recommend both transportation and land use • Assemble a series of corridor plan alternatives, and select and refine a final corridor vision that can be adopted and implemented; • Establish criteria to guide that selection process including but not limited to adherence to the vision statement, objectives, a cost-benefit analysis, and infrastructure (including utilities) and operational impacts; • Obtain stakeholder and community input to reach a consensus on roadway design; • Recommend land use regulations and access management policies. This work task proposes to hire consultants to conduct a feasibility study of the section between East Pine Log Road and Powderhouse Road. This study will produce recommendations of transportation improvements projects to present to the ARTS MPO committees and South Carolina Department of Transportation to amend the LRTP. FY 19 and 20 Work Activities and Schedule: The Aiken County Planning Department is working to develop a request for proposals to complete this study. ACTIVITIES EXPECTED COMPLETION DATE 1. Prepare Draft Scope of Work for Review by SC TCC In progress 2. Prepare Draft Scope of Work for Review by FHWA, SCDOT, GDOT, and other MPO Partners In progress 3. Submit Draft Scope of Work for Review by FHWA, SCDOT, GDOT, and other MPO Partners 46 Product(s): Whiskey Road Feasibility Study COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agency: Aiken County Planning and Development Department (ACPDD) FUNDING SOURCE ACPDD TOTALS FHWA (SC PL) $40,000.00 $40,000.00 ACPDD (SC PL Match) $10,000.00 $10,000.00 TOTAL $50,000.00 $50,000.00 47 TASK 4.6.7 – Aiken County Urbanized Area Bicycle Pedestrian Plan Update Overview: The Aiken County Urbanized Area Bicycle and Pedestrian Plan Update will serve as a revision to the 2012 Aiken County Urbanized Area Bicycle and Pedestrian Plan. The plan will emphasize current conditions of bike and pedestrian infrastructures, bike and pedestrian count volumes, bike and pedestrian needs assessment, and safety risk analysis. The development of an updated Bike and Pedestrian plan will also focus on identifying new projects for improving bike and pedestrian mobility in Aiken County within the ARTS area. This work task proposes to hire a consultant/s to conduct the Aiken County Urbanized Area Bicycle and Pedestrian Plan Update. Scope of Work Timeline Schedule: TBD Product (s): Aiken County Urbanized Area Bicycle Pedestrian Plan Update 2022 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Aiken County Planning and Development Department (ACPDD) FUNDING SOURCE NAPDD TOTALS FHWA (SC PL) $160,000.00 $160,000.00 ACPDD (SC PL Match) $40,000.00 $40,000.00 TOTAL $200,000.00 $200,000.00 48 TASK 4.6.8 – Five Notch Corridor Study Purpose: • Evaluate corridor for improvements related to congestion management, potential profile upgrades, multi-modal access and safety • Identify intersections in need of improvements • Create detailed estimates and rank priority for implementation Overview: Five Notch Road has become a significant corridor as the City continues to grow. With access to the North Augusta Greeneway and several proposed developments, the impacts on the corridor will only increase over time. This has resulted in increased safety and multi-modal demands for this corridor. This plan proposes a holistic review of the operation of the road, including provision for pedestrian and bicycle uses and the challenges associated with improving the road. The projects will include a review of existing and potential safety conflicts, intersection redesign, potential widening and profile revisions, and recommendations for improved pedestrian and multi-modal accommodations. These recommended projects will be estimated and ranked. Termini: The area for the study is the length of Five Notch Road from Georgia Avenue to I- 20/Austin Graybill Road. FUNDING SOURCE NAPDD TOTALS FHWA (SC PL) $80,000.00 $80,000.00 ACPDD (SC PL Match) $20,000.00 $20,000.00 TOTAL $100,000.00 $100,000.00 Product(s): 1. Detailed project plans and estimates for specific improvements along SCDOT and local right- of-ways. 2. Ranking of projects based on cost, effort, impact, and feasibility. 3. Identification of alternate funding sources, if available. Responsible Agency: North Augusta Planning and Development Department (NAPDD) 49 TASK 4.6.9 – US 278/5th Street Intersection and Gateway Study Purpose: • Evaluate intersection for improvements related to recent traffic changes • Evaluate aesthetic improvements • Create detailed project lists and estimates and rank priority for implementation Overview: With the recent closure of the Fifth Street Bridge to vehicle traffic, the City proposes to evaluate the effectiveness of the US278 intersection in and around US278. The project will review the operation of the intersection, access to and from local subdivisions and associated multi-use connections, and an evaluation of uses for the former Sand Pit Road Extension. Termini: The area for the study is from the former 5th Street/278 intersection to terminus of Sand Pit Road Extension. FUNDING SOURCE NAPDD TOTALS FHWA (SC PL) $40,000.00 $40,000.00 ACPDD (SC PL Match) $10,000.00 $10,000.00 TOTAL $50,000.00 $50,000.00 Product(s): 1. Detailed recommendations for specific improvements along SCDOT and local right-of- ways. 2. Ranking of projects based on cost, effort, impact, and feasibility. 3. Identification of alternate funding sources, if available. Responsible Agency: North Augusta Planning and Development Department (NAPDD) 50 TASK 4.6.10 – US 278/Martintown Road/Buena Vista Boulevard Intersection and Gateway Study Purpose: • Evaluate intersection for improvements • Evaluate aesthetic improvements • Create detailed project lists and estimates and rank priority for implementation Overview: There have been previous proposals related to the US278/Martintown Road/Buena Vista Boulevard intersection. This project proposed to review previous concepts, propose any needed updates, include connection to multi-modal improvements, and an evaluation of aesthetic improvements at the intersection. Termini: The area for the study is intersect FUNDING SOURCE NAPDD TOTALS FHWA (SC PL) $40,000.00 $40,000.00 ACPDD (SC PL Match) $10,000.00 $10,000.00 TOTAL $50,000.00 $50,000.00 Product(s): 1. Detailed recommendations for specific improvements along SCDOT and local right-of-ways. 2. Ranking of projects based on cost, effort, impact, and feasibility. 3. Identification of alternate funding sources, if available. Responsible Agency: North Augusta Planning and Development Department (NAPDD) 51 WORK ELEMENT 5 – PUBLIC TRANSIT /PARATRANSIT TASK 5.1 - Program Support and Administration (44.21.00) Purpose: To provide planning and administrative assistance to Augusta Transit and LSCOG. Under this work element, the MPO staff will aid Augusta Transit (AT) and Best Friend Express (BFE) in preparing financial and operation's reports required by the MAP 21/ FAST Act legislation. Assistance in the preparation of the National Transit Database (NTD) reports will also continue. Additional administrative assistance will include: Preparing required certifications; Updating annual Title VI assurances; Providing opportunity for public hearings on grant applications and fare/service changes; Processing procurements involving Federal and State funds; Assisting in planning for transit system capital investments that will lead to increased security for the transit system; Monitoring requirements of the grant process (e.g. labor certifications, third party contracting, bidding and award process); Developing the Georgia public transportation portion of the Unified Planning Work Program; and providing technical assistance on any transit related issues facing AT. LSCOG and the their BFE staff will participate in the above-mentioned activities on behalf of their program and will also engage in employee training and education; participation in, and attendance at, all ARTS committees; community outreach and marketing events; multiple grant(s) development, writing and grant administration; grant reporting; Disadvantaged Business Enterprise (DBE) reporting; procurement; service provider contracting and oversight Previous Work 1. Assisted with the production of COA of AT’s transit operations; and with the siting of AT’s new Transit Bus Maintenance and Administration facility at the former Regency Mall site on SR 78 Gordon Highway. 2. Grant management for continuing FTA Section 5310 Enhanced Mobility for the Elderly and Disabled persons for LSCOG. 3. Assisted with transit service area GIS mapping and geo-coding address matching. 4. Grant development for CARES Act to assist public transit. FY 2022 Work Activities and Schedule: In previous years, the MPO staff have helped AT on an as- needed basis in preparing the transit planning, coordinated public involvement, financial and operations reports. ACTIVITIES EXPECTED COMPLETION DATE 1. Preparing Triennial Review On-Site Visit May 2022 2. Update the Annual Title VI Monitoring Report. June - July 2021 3. Update socioeconomic demographic GIS data analysis for EJ. July 2021 - March 2022 52 ACTIVITIES EXPECTED COMPLETION DATE 4. Conduct public meetings for review and comment period for Program of Projects (POP) related to grant applications and fare/service changes, MTP & special studies. As Needed 5. Assist in planning for transit system capital investments that will lead to increased security for the transit system. As Needed 6. Develop UPWP and Georgia 5303 Grant Application. Oct - Dec 2021 7. Provide technical transit planning and grant management assistance related to Coordinated Human Services Transportation, ADA accessibility, transit service operational improvements, land use and transportation, transit-oriented development and other issues. Quarterly 8. FY 2022 FTA 5303 Quarterly Reports to GDOT and SCDOT. Oct, Jan, Apr, Jun 9. Facilitate MPO committee meetings for transit planning tasks. Quarterly 10. Prepare split grant funding tables and assist with grant submission for 5307 and 5339 split allocation for AT and LSCOG. January 31, - April 1, 2022 11. FY 2022 Invoices and Milestone Progress Reports (MPR) reporting for Section 5310 Program. Monthly by the 5th 12. Assist with POP and transit funding tables in TIP for AT and LSCOG. June & July 2020 13. FTA Section 5307 Grant Application SC June 30, 2021 14. Semi-annual Disadvantaged Business Enterprise (DBE) Reporting for Urban Transit Services SC Dec. & June 2021/2022 15. FTA Required Milestone Progress Reports (MPR) and Federal Financial Reports (FFR) Reporting for Grants in TrAMS SC Annually 16. Quarterly Reporting for 5303 Planning Services SC Quarterly 17. State Application to SCDOT for State Mass Transit Funds (SMTF) funding SC March 30, 2022 18. Monthly Reporting to SCDOT for the SMTF Grant Supporting the BFE Fixed Route SC Monthly 19. Monthly Invoicing to MPO for 5310 Transit Service SC Monthly 20. Attendance and report presentation to all ARTS Committees SC Quarterly 21. Applications for Funding to be used as Local Match SC Annually 22. FTA Triennial Workshop Attendance December 2021 23. SCDOT Public Transportation Workshop September 2022 24. Transportation Association of South Carolina (TASC) conference Spring 2022 25. South Carolina Annual MPO/COG Workshop TBD 26. National Transit Institute (NTI) webinars On-Going 27. Assist with Program of Projects (POP) and transit funding tables On-Going 28. Perform Transit Service Provider Contract Oversight On-Going 53 Product(s) 1. Grant administration activities for FTA Section 5310 2. Submission of a grant application for capital and operating assistance. 3. Preparation of the GA UPWP public transit elements. 4. Various Grant Applications and Funding Requests. 5. Various Monthly, Quarterly and Annual Reports. 6. Attendance and presentation to all Four ARTS Committees (each held quarterly). COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD), Augusta Public Transit (AT) and Lower Savannah Council of Governments (LSCOG). FUNDING SOURCE APDD LSCOG TOTAL FTA (FHWA GA SEC 5303) $33,089.00 $33,089.00 GA DOT (SEC 5303 Match) $4,136.13 $4,136.13 APDD (SEC 5303 Match) $4,136.13 $4,136.13 FTA (FHWA SC SEC 5303) $26,040.00 $26,040.00 LSCOG (SEC 5303 Match) $6,510.00 $6,510.00 TOTALS $41,361.26 $32,550.00 $73,911.26 54 TASK 5.2 – Metropolitan Transportation Planning (System Level) (44.23.01) Purpose: Provide and/or create current data annually that is utilized in the MTP and Analysis. These data sets include: Socioeconomic Data/Environmental Justice; Land Use Monitoring; Transportation Surveys, Models and Analysis; GIS Development and Application; Long Range Transit Planning; Performance-Based Planning; Congestion Management; Air Quality Issues; Public Administration; and Intermodal Planning. Community Outreach and Education is performed as part of this task to disseminate the new information. To successfully respond to public transit requirements for Transit Asset Management (TAM) Plans and for Safety. To review the ten-year planning horizon for the BFE’s transit development plan (TDP). Previous Work 1. Developed framework for FTA Section 5310 Enhanced Mobility for seniors and Individuals with Disabilities which included service operation strategy, grant administration and mobility management for travel training. 2. LSCOG assisted with the development and implementation of the FTA Section 5310 urban program for residents of Aiken County who are 60+ or a person with a disability. 3. Developed GIS mapping for address matching for transit service zones to schedule mobility trips and reservations for ADA complementary trips. FY 2022 Work Activities and Schedule ACTIVITIES ESTIMATED COMPLETION DATES 1. Continue assessing the financial capability of AT and BFE and continue to secure other funding sources to implement recommendations from the COA. On-Going 2. Staff tasks related to 2050 MTP Performance-Based Multimodal Plan Update – Socioeconomic data, GIS analysis and mapping, community outreach, regional travel demand model for transit. July 2020 – June 30, 2021 3. Administration of FTA 5310 Grant for LSCOG. Monthly ridership report and invoices submitted to Central Savannah River Area Regional Council (CSRA-RC). Monthly on the 5th 4. LSCOG Updates and Amendments to the MTP SC. As needed 5. Participate in Performance-Based Planning for the Transit System. On-Going 6. Enhancements to Public Transit On-Going Product(s): 1. ARTS will continue all tasks activities for FTA Section 5310 Enhance Mobility for Seniors and Individuals with Disabilities, service operation strategy and regional Coordinated Human Services Transportation Framework. 2. 2050 MTP Performance-Based Multimodal Plan Update – socioeconomic data, land use development data collection and analysis, GIS analysis and mapping, community outreach, regional travel model for transit. 55 3. Corridor Plans – application of Land use and Access Management and Complete Streets policies to increase transit ridership and ADA safety 4. Performance Measures – Public Transit 5. GIS map and address matching for transit service zones to schedule mobility trips and reservations for ADA complementary trips. 6. To review, study and assist August Transit in addressing transit related issues. Issues include safety, bus shelter lighting and ADA compliance. COST ESTIMATES AND PROPOSED FUNDING SOURCES FUNDING SOURCE APDD LSCOG TOTAL FTA (FHWA GA SEC 5303) $48,800.00 $48,800.00 GA DOT (SEC 5303 Match) $6,100.00 $6,100.00 APDD (SEC 5303 Match) $6,100.00 $6,100.00 FTA (FHWA SC SEC 5303) $2,000.00 $2,000.00 LSCOG (SEC 5303 Match) $500.00 $500.00 TOTALS $61,000.00 $2,500.00 $63,500.00 56 TASK 5.3 - Short-Range Transportation Planning (44.24.00) Purpose: To perform tasks that are immediate in nature and are reviewed for implementation within the next 3-5 years. APDD will assist AT with the task of monitoring performance and the implementation of existing plans on a short-term basis. LSCOG staff will undertake their required short-range transit planning activities. This includes preparing the necessary operations reports, periodically evaluating the level of transit service, monitoring requirements of the grant process, preparing the annual update to the Title VI assurances, and assisting in the following year’s UPWP. FY 2022 Work Activities and Schedule ACTIVITIES EXPECTED COMPLETION DATE 1. Monitor, update and program grant funds for buses and/or vans for ADA complementary services including purchase or lease of new transit vehicles accessible to and usable by individuals with disabilities, including individuals who use wheelchairs. On-Going 2. Review all demand response/paratransit services offered by LSCOG for Contractor’s current capacity and for unmet needs in the community. Annually no later than June 30, 2022 3. Participate with ARTS/MPO in a review and update, if needed, of any Regional Human Services Coordination Plan On-Going or as requested from the MPO 4. Marketing of any New or Revised Service On-Going 5. Respond to Requests for Presentations to the Public or Agencies On-Going 6. Attorney and Executive Director Signatures on Annual Certification & Assurances for FTA March 1, 2022 7. Capital Vehicle Acquisition Planning February 2022 8. Updates to Transit Asset Management (TAM) Plan June 2022 9. Safety and Planning Mandate July 2021 10. Review the TDP for Possible Implementation of Previous Recommendations On-Going 11. Submit transit system performance data reported to NTD. October 30, 2021 12. Annual NTD Report and Validation Response December 31, 2021 Product(s): 1. Annual Certifications and Assurances 2. TAM Plan Updates 3. Transit section of UPWP completed 4. Continued implementation of the Public Transit Agency Safety Plan (PTASP) 5. Annual NTD Report COST ESTIMATES AND PROPOSED FUNDING SOURCES 57 Responsible Agency: Augusta Planning and Development Department (APDD), Augusta Public Transit (AT) and Lower Savannah Council of Governments (LSCOG). FUNDING SOURCE APDD LSCOG TOTALS FTA (SEC 5303) $36,000.00 $36,000.00 GA DOT (SEC 5303 Match) $4,500.00 $4,500.00 APDD (GA PL Match) $4,500.00 $4,500.00 FTA (SEC 5303) $15,960.00 $15,960.00 LSCOG (SEC 5303 Match) $3,990.00 $3,990.00 TOTAL $45,000.00 $19,950.00 $64,950.00 58 TASK 5.4 - Transportation Improvement Program (44.25.00) Purpose: AT and LSCOG will participate with the ARTS MPO in the completion of the TIP and its updates; coordinate with the MPO for the split allocation letters for Section 5307 funding; assist with the additional programming of FTA Section 5339 and 5310. Previous Work 1. Continued assessment of the financial capability of AT and to secure other possible funding sources to implement recommendations from the COA. 2. Cares Act Split allocation letter. FY 2022 Work Activities and Schedule ACTIVITIES ESTIMATED COMPLETION DATES 1. Prepare and submit to the ARTS MPO the annual updates to the TIP. June 31, 2022 2. Review SC STIP and follow up with APDD to make sure LSCOG programming has made It to SCDOT. Programming may include, but not limited to, Section 5307, 5339 and 5310. November 1, 2021 3. Update the text in the TIP regarding Program of Projects and Financial Plan for the BFE transit system. On-going Product(s): 1. Completed TIP document reviewed and adopted by the ARTS Committees. 2. SCDOT STIP reflecting accurate programming information for Aiken County Transit. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agency: Augusta Planning and Development Department (APDD), Augusta Public Transit (AT) and, Lower Savannah Council of Governments (LSCOG). FUNDING SOURCE APDD LSCOG TOTALS FTA (FHWA GA SEC 5303) $33,600.00 $33,600.00 GA DOT (SEC 5303 Match) $4,200.00 $4,200.00 APDD (SEC 5303 Match) $4,200.00 $4,200.00 FTA (FHWA SC SEC 5303) $4,000.00 $4,000.00 LSCOG (SEC 5303 Match) $1,000.00 $1,000.00 TOTAL $42,000.00 $5,000.00 $47,000.00 59 WORK ELEMENT 6 – PERFORMANCE-BASED PLANNING TASK 6.1 - Performance-Based Planning Purpose: PBPP refers to the application of performance management principles within the planning and programming processes of transportation agencies to achieve desired performance outcomes for the multimodal transportation system. PBPP attempts to ensure that transportation investment decisions are made – in both the long term MTP and short-term TIP programming of projects – based on MPO goals and objectives for improving the overall transportation system. The work activities and products in this work element will be coordinated with Work Elements: 2.1- Community Outreach; 3.3- Transportation Surveys; Models and Analysis; 3.5- GIS Development and Applications; 4.1- Metropolitan Transportation Plan; 4.2- Congestion Management Process, 4.3-Public Transit; and. 5.4- Transportation Improvement Program. The FAST Act established performance measures in seven (7) areas: 1. Safety 2. Infrastructure Condition 3. Congestion Reduction 4. System Reliability 5. Freight Mobility and Economic Vitality 6. Environmental Sustainability 7. Reduced Project Delivery Delays Furthermore, the FAST Act established performance measures for Public Transit, such as the Transit Asset Management Plan (49 USC Section 625) and the Public Transportation Agency Safety Plan (49 USC Section 5329). Previous Work 1. ARTS staff worked with Richmond and Columbia Counties to identify traffic data and travel time data from the Intelligent Transportation System (ITS) and NPMRDS and HERE datasets. 2. ARTS staff worked with AT to identify transit system performance data that will be utilized to develop performance measures related to public transit operations. 3. Adoption of FY 2020 Safety Measures from GDOT and SCDOT. FY 2022 Work Activities and Schedule: The ARTS MPO intends to develop a performance assessment process that encompasses the federally set performance metrics, performance measurements required as part of the CMP, and other, locally relevant performance metrics. The MPO’s goal is to develop a system whereby projects will be directly evaluated to determine their effectiveness at meeting regional goals. 60 ACTIVITIES EXPECTED COMPLETION DATE 1. State targets reported in baseline report from National Highway System (NHS) & FHWA. October 1 2021 2. TAM Performance Measure elements added to TIP/MTP after 10/1/2021; adopted by CAC and TCC. November 10, 2021 3. Include TAM Performance Measure elements in TIP/MTP after 10/1/2021; adopted by PC. December 2, 2021 4. MPO executes updated planning agreements – SCDOT. 2021 - 4th Quarter 5. TAM - Submit Asset Inventory and Condition Report to NTD. January 31, 2022 6. Pavement, Bridge, System Performance and Freight – MPO 4-year targets due to GDOT and SCDOT. 2021 - 4th Quarter or March 29, 2022 7. Pavement/bridge/system performance/freight Performance Measures added to TIP/MTP after 5/20/2021, adopted by CAC and TCC. August 10, 2022 8. Pavement/bridge/system performance/freight Performance Measures added to TIP/MTP after 5/20/2021, adopted by PC. September 1, 2022 9. Collection, editing and processing data for performance measures: occurs concurrently with other deliverables: CMS, and Intersection and Traffic Crash Analysis Report. Data collected throughout FY 2022 10. Collection and editing of data resources from Federal and state data. Dates subject to change based on data release dates. National Highway Performance Monitoring System (NHPMS) releases data around October for previous year. Data collected throughout FY 2022 11. Yearly update of Performance Measures with 2050 MTP Goals and objectives. Develop draft Performance Measures Data Matrix, Methodology Summary Report. November 2021 12. Coordinate and collaborate with FHWA, FTA, GDOT, SCDOT and ARTS MPO Committees methodology for data analysis and target setting process. On-Going 13. Present GDOT and SCDOT Safety Measures and targets to ARTS MPO committees for approval and adoption by PC. December 1, 2022 14. Update documentation of Data collection methodology and final performance measures and targets in coordination with ARTS MPO committees, GDOT and SCDOT. On-Going 15. Public review and comment of performance measures and targets. As Needed 16. ARTS Traffic Safety Improvement Report Semi-Annual Update. Dec 2021 61 Product(s): Updated Performance Measures and Goals Matrix for each transportation mode, highway, freight, public transit, bike and pedestrian, traffic safety and congestion. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD), Aiken County Planning and Development Department (ACPDD), and Columbia County Planning Division (CCPD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $20,000.00 $20,000.00 APDD (GA PL Match) $5,000.00 $5,000.00 FHWA (SC PL) $9,600.00 $9,600.00 ACPDD (SC PL Match) $2,400.00 $2,400.00 TOTAL $25,000.00 $12,000.00 $37,000.00 62 WORK ELEMENT 7 – TRANSPORTATION IMPROVEMENT PROGRAM TASK 7.1 - Transportation Improvement Program (TIP) Purpose: Update the ARTS TIP in conformance with Federal regulations. This work element involves the annual update of the TIP. The TIP covers a four-year programming period in the Georgia part of the study area and six years on the South Carolina side. Updates involve the removal of projects that have advanced to construction; the development, or update of project descriptions or cost estimates; and, the prioritization of projects. The TIP is developed with public input and is coordinated with other transportation providers. Documentation of the effort is submitted for review and adoption by ARTS committees and goes through a public involvement process. Previous Work: 1. The ARTS TIP was updated based on amendments and administrative modifications during the previous fiscal year. 2. ARTS staff released a solicitation for new TA Set-aside Projects for FY 2019-2020 funds for Richmond and Columbia Counties, GA. Project implementation is ongoing for existing projects. FY 2022 Work Activities and Schedule: TIP updates and amendments will be integrated with work element 6.1- Performance-Based Planning. ACTIVITIES EXPECTED COMPLETION DATE 1. Public comments on FY 2021 – 2024 TIP Amendments On-Going 2. Update List of Administrative Modification and Amendments to TIP On-Going Product(s): 1. Updated ARTS Transportation Improvement Program (TIP); 2. Updated GIS Interactive online map MTP/TIP Maps and GIS attribute database. 63 COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agencies: Augusta Planning and Development Department (APDD), Georgia Department of Transportation (GDOT), South Carolina Department of Transportation (SCDOT) and Aiken County Planning and Development Department (ACPDD). FUNDING SOURCE APDD ACPDD TOTALS FHWA (GA PL) $8,000.00 $8,000.00 APDD (GA PL Match) $2,000.00 $2,000.00 FHWA (SC PL) $1,600.00 $5,200.00 $6,800.00 ACPDD (SC PL Match) $400.00 $1,300.00 $1,700.00 TOTAL $12,000.00 $6,500.00 $18,500.00 PI # 0017893-PLN Page 21 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) EXHIBIT E Budget Estimate - Fiscal Year 2022 64 FY 2022 UPWP BUDGET Figure 3 - FY 2022 UPWP Budget PI # 0017893-PLN Page 22 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Revised 6/6/2019 PL Funds (FY 2022) EXHIBIT F Schedule - Fiscal Year 2022 See Work Activities and Schedule for the Work Elements of the Final Fiscal Year 2021 Unified Planning Work Program for the Augusta Regional Transportation Study (approved by the MPO’s Policy Committee on February 25, 2021) PI # 0017893-PLN Page 23 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Template Revised 6/6/2019 PL Funds (FY 2022) APPENDIX A NOTICE OF CONTRACTORS COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACTS OF 1964 AS AMENDED BY THE CIVIL RIGHTS RESTORATION ACT OF 1987 FOR FEDERAL-AID CONTRACTS During the performance of this Contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "Contractor") agrees as follows: (1) Compliance with Regulations: The Contractor will comply with the Regulations of the U.S. Department of Transportation relative to nondiscrimination in Federally-assisted programs of the Department of Transportation (Title 49, Code of Federal Regulations, Part 21, hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. (2) Nondiscrimination: The Contractor, with regard to the work performed by it after award and prior to completion of contract work, will not discriminate on the ground of race, color, national origin or sex in the selection and retention of subcontractors including procurement of materials and leases of equipment. The Contractor will not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program, set forth in Appendix B of the Regulations. In addition, the Contractor will not participate either directly or indirectly in the discrimination prohibited by 23 CFR 200 (b). (3) Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations, either by competitive bidding or negotiations made by the Contractor for work to be performed under a subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under this contract and the Regulations relative to nondiscrimination on the ground of race, color, national origin or sex. (4) Information and Reports: The Contractor will provide all information and reports required by the Regulations, to permit access to its books, records, accounts, other sources of information and its facilities as may be determined by the Department of Transportation or the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information, the Contractor shall so certify to the DEPARTMENT or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the information. (5) Sanctions for Noncompliance: In the event of the Contractor's noncompliance with the nondiscrimination provisions of this contract, the DEPARTMENT shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to, (a) withholding of payments to the Contractor under the contract until the Contractor complies, and/or (b) cancellation, termination or suspension of the contract, in whole or in part. (6) Incorporation of Provisions: The Contractor will include the provision of paragraphs (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, order, or instructions issued pursuant thereto. The Contractor will take such action with respect to any subcontract or procurement as the DEPARTMENT or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the Contractor may request the State to enter into such litigation to protect the interests of the State, and in addition, the Contractor may request the United States to enter into such litigation to protect the interests of the United States. PI # 0017893-PLN Page 24 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Template Revised 6/6/2019 PL Funds (FY 2022) APPENDIX B CERTIFICATION FOR STATE REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS The AUGUSTA REGIONAL TRANSPORTATION STUDY, as an Applicant for a Federal PL Fund grant or cooperative agreement, certifies to the best of its knowledge and belief, that its principals: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any federal department or agency; (2) Have not within a three year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State, or Local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with the commission of any of the offenses enumerated in paragraph (2) of this certification; and (4) Have not within a three year period preceding this application/proposal had one or more public transactions (Federal, State or Local) terminated for cause or default. Where the State is unable to certify to any of the statements in this certification with respect to its principals, the State shall attach an explanation to this proposal. THE AUGUSTA REGIONAL TRANSPORTATION STUDY CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF THE CONTENTS OF THE STATEMENTS SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTANDS THAT THE PROVISIONS OF 31 U.S.C. SECTIONS 3801 ET SEC. ARE APPLICABLE THERETO. Authorized Official ____________________________________ ______________________________ Director Date PI # 0017893-PLN Page 25 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Template Revised 6/6/2019 PL Funds (FY 2022) APPENDIX C CERTIFICATION OF CONSULTANT DRUG-FREE WORKPLACE I hereby certify that I am a principal and duly authorized representative of AUGUSTA REGIONAL TRANSPORTATION STUDY, whose address is 535 TELFAIR STREET, SUITE 300, AUGUSTA, GA 30901 and it is also certified that: (1) The provisions of Section 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the "Drug-Free Work Place Act", have been complied with in full; and (2) A drug-free workplace will be provided for the consultant's employees during the performance of the contract; and (3) Each subcontractor, if any, hired by the DESIGNATED AGENCY shall be required to ensure that the subcontractor's employees are provided a drug-free workplace. The DESIGNATED AGENCY shall secure from that subcontractor the following written certification: "As part of the subcontracting agreement with the AUGUSTA REGIONAL TRANSPORTATION STUDY certifies that a drug-free workplace will be provided for the subcontractor's employees during the performance of this contract pursuant to paragraph (7) of subsection (b) of the Official Code of Georgia Annotated Section 50-24-3", and (4) It is certified that the undersigned will not engage in unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the contract. ____________________________ ________________________________ Date Director PI # 0017893-PLN Page 26 of 26 AUGUSTA REGIONAL TRANSPORTATION STUDY Template Revised 6/6/2019 PL Funds (FY 2022) APPENDIX D - GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT Name of Contracting Entity: AUGUSTA REGIONAL TRANSPORTATION STUDY Contract No. and Name: Planning Services Contract for FY 2022 (PI 0017893) By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm, or entity which is contracting with the Georgia Department of Transportation has registered with, is authorized to participate in, and is participating in the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. The undersigned person or entity further agrees that it will continue to use the federal work authorization program throughout the contract period, and it will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the information required by O.C.GA. § 13-10-91(b). The undersigned person or entity further agrees to maintain records of such compliance and provide a copy of each such verification to the Georgia Department of Transportation within five (5) business days after any subcontractor is retained to perform such service. _______________________________________ E-Verify Company Identification Number _______________________________________ Signature of Authorized Officer or Agent _______________________________________ Date of Authorization _______________________________________ Printed Name of Authorized Officer or Agent _______________________________________ Name of Contractor _______________________________________ Title of Authorized Officer or Agent _______________________________________ Date SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ day of_________________, 2020 ________________________________________ [NOTARY SEAL] Notary Public My Commission Expires on: ___________________ Hardie Davis, Jr. Mayor 46923 07/09/2007 Augusta Regional Transportation Study Commission Meeting Agenda 8/3/2021 2:00 PM Notice of Contract Transfer- SITA Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the transfer of Contract with Societe International de Communications Aeronautiques Radio, Inc. (SITA) (Approved by the Public Services Committee July 27, 2021) Background:On August 1, 2017, Augusta Regional Airport (AGS) entered into the contract with Societe International de Communications Aeronautiques Radio, Inc. (SITA) to install and maintain the antenna, receiver, transmitter, and associated equipment needed to provide Aircraft Communications Automatic Reporting Systems (ACARS) information for ground and enroute users. The annual lease is $3,000. SITA is transferring all its contracts with AGS to SITA Information Network Computing USA Inc. (SITA NV/BV) effective June 1, 2021. SITA NV/BV is a 100% owned subsidiary or branch of the SITA group parent company. Analysis:AGS needs to consent to the novation of the in-scope Contracts and transactions on the terms as set out in this letter in order to continue leasing the facility. Ms. Rachel Mack has reviewed the lease agreement and the notice of contract Financial Impact:This was approved by the Aviation Commission on June 30, 2021. Annual lease amount is $3000.00 Alternatives:Deny Recommendation:To approve Funds are Available in the Following Accounts: 551000000-3492508 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM 2021 - AU Police Honda Donation Department:Approve the donation of one 2009 Honda ST1300PA police motorcycle to Augusta University Police Department. Department:Approve the donation of one 2009 Honda ST1300PA police motorcycle to Augusta University Police Department. Caption:Motion to approve the donation of one 2009 Honda ST1300PA police motorcycle to Augusta University Police Department. (Approved by the Administrative Services Committee July 27, 2021) Background:Mr. James C. Lyon, Jr, Assistant Vice President/Chief of the Augusta University Police Department previously requested assistance in obtaining a used Harley Davidson for training purposes for the Augusta University Police Department. The Commission approved the donation of a 2007 Harley Davidson on April 1, 2021 (item 15, approval letter attached). Upon receipt of the motorcycle, Augusta University had the vehicle inspected by Augusta Harley Davison, on Frontage Road. The inspection showed that there was metal shavings in the transmission and the crankshaft was broken. The transmission and engine would need to be replaced. Based on this assessment, Augusta University declined the donation. The motorcycle is currently being listed on the GovDeals website for sale. Attached is a letter of request for the donation of a 2009 Honda ST1300PA (asset #: 209170) that has been taken out of service for lack of use by the Sheriff’s Office. It is one of 5 being removed from service for lack of riders. Chief Lyon’s request is attached for review. Analysis:The requested asset has 46,438 miles on it. It has been inspected and is fully operational. Augusta has not sold this type motorcycle so we have no sale history. Financial Impact:If sold on auction, it is anticipated the vehicle would sell for an estimated $5,000. Cover Memo Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Motion to approve the donation of the 2009 Honda ST1300PA, asset 210170, to the Augusta University Police Department Funds are Available in the Following Accounts: None Required REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM Award Contract RFP 21-166 for Design Build of RCSO Range Support Building Department:Central Services - Facilities Department:Central Services - Facilities Caption:Motion to approve bid award the contract for Design/Build of a new Range Support Building at the RCSO Training Range, in the amount of $625,700.00, to R. W. Allen Construction, LLC of Augusta, GA (RFP Item #21-166). (Approved by Administrative Service Committee July 27, 2021) Background:RFP #21-166 to furnish Design/Build Construction Services for a new Range Support Building at their Training Range was issued in accordance with Augusta Procurement guidelines. On May 12, 2021, four responsive Statements of Qualifications and Proposals (SOQP) were received by the established deadline. Analysis:The evaluation team reviewed the information provided by the vendors using the criteria set forth in the RFP. R. W. Allen Construction of Augusta, Georgia was judged to have submitted the SOQP that represented the best combination of qualifications, approach and price for this project. At the request of the RCSO and CSD, the Procurement Department set up a Zoom meeting with representatives from R. W. Allen Construction to discuss their SOQP in more detail. The evaluation team is satisfied that R. W. Allen is responsive to the RFP and recommends award of the contract. Financial Impact:The contract amount is $625,700.00. Alternatives:1. Award the contract for Design/Build of a new Range Support Building at the RCSO Training Range, in the amount of $625,700.00, to R. W. Allen Construction, LLC of Augusta, GA (RFP Item #21-166). 2. Do not award Recommendation:Award the contract for Design/Build of a new Range Support Building at the RCSO Training Range, in the amount of Cover Memo $625,700.00, to R. W. Allen Construction, LLC of Augusta, GA (RFP Item #21-166). Funds are Available in the Following Accounts: Funds are available for this project in the following SPLOST account: GL 329-03-1130 JL 219-35-8004 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Request for Proposals Request for Proposals will be received at this office until Wednesday May 12, 2021 @ 3:00 p.m. for furnishing: (ZOOM Opening) Meeting ID: 961 2902 4005 Passcode: 333731 RFP Item # 21-166 Design/Build Training Range Building - Richmond County Sheriff’s Office for Augusta, GA - Central Services Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706- 821-2422). A Pre Proposal Conference will be held on Tuesday, April 27, 2021, @ 10:00 a.m. via ZOOM ID: 948 2857 6275 and Password: 071024 All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, April 28, 2021 @ 5:00 P.M. No RFP will be accepted by fax or email, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will be required for award. GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 1, 8, 15, 22, 2021 Metro Courier April 1, 2021 Revised: 3/22/21 OFFICIAL VENDORS Attachment "B" E-Verify # SAVE Form Addendum 1 Original 7 Copies Fee Proposal Bid Bond Compliance Review 6% John W. Spratlin and Son, LLC 139 N. Peachtree St. Lincolnton, GA 30817 Yes 231883 Yes Yes Yes Yes Yes Yes Yes R.W. Allen LLC 1015 Broad Street Augusta, GA 30901 Yes 1188595 Yes Yes Yes Yes Yes Yes Yes Kuhlke Construction 3704 Benchmark Dr. Augusta, GA 30909 Yes 247102 Yes Yes Yes Yes Yes Yes Yes Heavener & Associates 1530 - 2G Court Augusta, Ga 30909 Yes 245503 Yes Yes Yes Yes Yes Yes Yes RFP Item #21-166 Design/Build Training Range Building Richmond County Sheriff’s Office for Augusta, GA Central Services Department RFP Date: Wednesday May 12, 2021 @ 3:00 p.m. Total Number Specifications Mailed Out: 29 Total Number Specifications Download (Demandstar): 12 Total Electronic Notifications (Demandstar): 256 Georgia Procurement Registry: 445 Total Packages Submitted: 4 Total Noncompliant: 0 Page 1 of 1 John W. Spratlin and Son, LLC 139 N. Peachtree St. Lincolnton, GA 30817 R.W. Allen LLC 1015 Broad Street Augusta, GA 30901 Kuhlke Construction 3704 Benchmark Dr. Augusta, GA 30909 Heavener & Associates 1530 - 2G Court Augusta, Ga 30909 John W. Spratlin and Son, LLC 139 N. Peachtree St. Lincolnton, GA 30817 R.W. Allen LLC 1015 Broad Street Augusta, GA 30901 Kuhlke Construction 3704 Benchmark Dr. Augusta, GA 30909 Heavener & Associates 1530 - 2G Court Augusta, Ga 30909 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)15 3.7 3.8 4.5 3.3 55.0 57.5 67.5 50.0 3. Organization & Approach (0-5)10 4.3 5.0 5.0 3.3 43.3 50.0 50.0 33.3 4. Scope of Services: Experience and approach to the following: a) Experience with preliminary design documents including, but not limited to: i) Site ii) Structure iii) Architectural iv) Plumbing, Mechanical and Electrical v) Specifications b) Experience with various type of construction to include the following: i) Load bearing masonry with truss type roof. ii) Pre-engineered iii) Other options may be considered. c.) Time is of the essence and will be considered in the evaluation process. Firms shall provide a proposed project schedule to include a time of completion. (0-5)30 4.2 4.5 4.5 3.3 125.0 135.0 135.0 100.0 5. Financial Stability (0-5)5 4.3 4.3 4.3 4.3 21.7 21.7 21.7 21.7 6. References (0-5)5 4.3 4.3 4.3 4.3 21.7 21.7 21.7 21.7 Within Richmond County 5 10 5 5 5 0.0 50.0 50.0 50.0 Within CSRA 5 6 5 30.0 0.0 0.0 0.0 Within Georgia 5 4 0.0 0.0 0.0 0.0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 0.0 0.0 0.0  All Others 5 1 0.0 0.0 0.0 0.0 25.8 27.0 27.7 23.7 296.7 335.8 345.8 276.7 8. Presentation by Team (0-5)10 0 0 0 0 9. Q&A Response to Panel Questions (0-5)5 0 0 0 0 Lowest Fees 5 10 5 5 0 50 0 0 Second 5 6 5 0 0 0 30 Third 5 4 5 0 0 20 0 Forth 5 2 5 10 0 0 0 Fifth 5 1 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 5 5 5 5 10 50 20 30 30.8 32.0 32.7 28.7 306.7 385.8 365.8 306.7 Procurement DepartmentRepresentative:______Nancy Williams____________________________________ Procurement Department Completion Date: 5/19/21 Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 5/19/21 Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Cost/Fee Proposal Consideration Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Vendors Phase 1 RFP Item #21-166 Design/Build Training Range Building Richmond County Sheriff’s Office for Augusta, GA Central Services Department Evaluation Meeting: May 19, 2021 @ 10:00 a.m. Ranking of 0-5 (Enter a number value between 0 and 5) Scale 0 (Low) to 5 (High) Weighted Scores 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) 1 FYI: Process Regarding Request for Proposals Sec. 1-10-51. Request for proposals. Request for proposals shall be handled in the same manner as the bid process as described above for solicitation and awarding of contracts for goods or services with the following exceptions: (a) Only the names of the vendors making offers shall be disclosed at the proposal opening. (b) Content of the proposals submitted by competing persons shall not be disclosed during the process of the negotiations. (c) Proposals shall be open for public inspection only after the award is made. (d) Proprietary or confidential information, marked as such in each proposal, shall not be disclosed without the written consent of the offeror. (e) Discussions may be conducted with responsible persons submitting a proposal determined to have a reasonable chance of being selected for the award. These discussions may be held for the purpose of clarification to assure a full understanding of the solicitation requirement and responsiveness thereto. (f) Revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offers. (g) In conducting discussions with the persons submitting the proposals, there shall be no disclosure of any information derived from the other persons submitting proposals. Sec. 1-10-52. Sealed proposals. (a) Conditions for use. In accordance with O.C.G.A. § 36-91-21(c)(1)(C), the competitive sealed proposals method may be utilized when it is determined in writing to be the most advantageous to Augusta, Georgia, taking into consideration the evaluation factors set forth in the request for proposals. The evaluation factors in the request for proposals shall be the basis on which the award decision is made when the sealed proposal method is used. Augusta, Georgia is not restricted from using alternative procurement methods for 2 obtaining the best value on any procurement, such as Construction Management at Risk, Design/Build, etc. (b) Request for proposals. Competitive sealed proposals shall be solicited through a request for proposals (RFP). (c) Public notice. Adequate public notice of the request for proposals shall be given in the same manner as provided in section 1-10- 50(c)(Public Notice and Bidder's List); provided the normal period of time between notice and receipt of proposals minimally shall be fifteen (15) calendar days. (d) Pre-proposal conference. A pre-proposal conference may be scheduled at least five (5) days prior to the date set for receipt of proposals, and notice shall be handled in a manner similar to section 1-10-50(c)-Public Notice and Bidder's List. No information provided at such pre-proposal conference shall be binding upon Augusta, Georgia unless provided in writing to all offerors. (e) Receipt of proposals. Proposals will be received at the time and place designated in the request for proposals, complete with bidder qualification and technical information. No late proposals shall be accepted. Price information shall be separated from the proposal in a sealed envelope and opened only after the proposals have been reviewed and ranked. The names of the offerors will be identified at the proposal acceptance; however, no proposal will be handled so as to permit disclosure of the detailed contents of the response until after award of contract. A record of all responses shall be prepared and maintained for the files and audit purposes. (f) Public inspection. The responses will be open for public inspection only after contract award. Proprietary or confidential information marked as such in each proposal will not be disclosed without written consent of the offeror. (g) Evaluation and selection. The request for proposals shall state the relative importance of price and other evaluation factors that will be used in the context of proposal evaluation and contract award. (Pricing proposals will not be opened until the proposals have been reviewed and ranked). Such evaluation factors may include, but not be limited to: (1) The ability, capacity, and skill of the offeror to perform the contract or 3 provide the services required; (2) The capability of the offeror to perform the contract or provide the service promptly or within the time specified, without delay or interference; (3) The character, integrity, reputation, judgment, experience, and efficiency of the offeror; (4) The quality of performance on previous contracts; (5) The previous and existing compliance by the offeror with laws and ordinances relating to the contract or services; (6) The sufficiency of the financial resources of the offeror relating to his ability to perform the contract; (7) The quality, availability, and adaptability of the supplies or services to the particular use required; and (8) Price. (h) Selection committee. A selection committee, minimally consisting of representatives of the procurement office, the using agency, and the Administrator's office or his designee shall convene for the purpose of evaluating the proposals. (i) Preliminary negotiations. Discussions with the offerors and technical revisions to the proposals may occur. Discussions may be conducted with the responsible offerors who submit proposals for the purpose of clarification and to assure full understanding of, and conformance to, the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussions and revision of proposals and such revisions may be permitted after submission and prior to award for the purpose of obtaining best and final offers. In conducting discussions, there shall be no disclosure of information derived from proposals submitted by competing offerors. (j) From the date proposals are received by the Procurement Director through the date of contract award, no offeror shall make any substitutions, deletions, 4 additions or other changes in the configuration or structure of the offeror’s teams or members of the offeror’s team. (k) Final negotiations and letting the contract. The Committee shall rank the technical proposals, open and consider the pricing proposals submitted by each offeror. Award shall be made or recommended for award through the Augusta, Georgia Administrator, to the most responsible and responsive offeror whose proposal is determined to be the most advantageous to Augusta, Georgia, taking into consideration price and the evaluation factors set forth in the request for proposals. No other factors or criteria shall be used in the evaluation. The contract file shall contain a written report of the basis on which the award is made/recommended. The contract shall be awarded or let in accordance with the procedures set forth in this Section and the other applicable sections of this chapter. Commission Meeting Agenda 8/3/2021 2:00 PM Credit & P-Card Ordinance Department:Administration Department:Administration Caption:Motion to approve the Credit and P- Card Ordinance, . (Approved by Commission July 20, 2021- second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo AN ORDINANCE TO AMEND THE CODE OF AUGUSTA, GEORGIA WITH RESPECT TO ELECTED OFFICIALS PURCHASING AND CREDIT CARDS; AND FOR OTHER PURPOSES. WHEREAS, effective January 1, 2016, O.C.G.A. § 36-80-24 prohibits county elected officials from using county purchasing/credit cards unless the county governing authority authorizes the issuance of such cards by public vote and has promulgated specific policies regarding the use of such cards; WHEREAS, the Augusta, Georgia Commission promulgates this ordinance as the official policy of Augusta-Richmond County, Georgia. WHEREAS, the Augusta, Georgia Commission has a strong interest in safeguarding and promoting the public health, safety, and general welfare of all citizens through the adoption of this ordinance. NOW, THEREFORE, The Augusta, Georgia Commission hereby ordains as follows: TITLE 1. Chapter 10, of the Code of Augusta, Georgia, is hereby amended by adding a new article, ARTICLE 10C entitled “Elected Officials Purchasing and Credit Cards,” so that said new section is as follows: “CHAPTER 10. – Procurement ARTICLE 10C. Elected officials purchasing and credit cards. I. Intent and Scope. This ordinance, consisting of sub sections (a) through (g) is intended to comply with the policy requirements of O.C.G.A. § 36-80-24 regarding the use of county issued government purchasing card and credit cards. II. Definitions. 1) “Authorized elected official” means an elected official designated by public vote of the Augusta, Georgia Commission to receive a county issued purchasing or credit card. 2) “Card Administrators” means the Purchasing Administrators. 3) “County” means Augusta, Georgia. 4) “County purchasing card,” “county P-card” or “county credit card” means a financial transaction card issued by any business organization, financial institution, or any duly authorized agent of such organization or institution, used by a county official to purchase goods, services and other things of value on behalf of the county. 5) “Financial transaction card” means an instrument or device as the term is defined in O.C.G.A. § 16-9-30(5). 6) “User agreement” means the required agreement between the county and the authorized elected officials and/or their employees that restricts the use of a county purchasing or credit card. III. Designated Elected Officials. The Augusta, Georgia Commission (“County”), in its discretion may authorize specific county elected officials and/or their employees to use a county purchasing or credit card by adoption of a resolution in a public meeting. No authorized elected official may use a county purchasing or credit card until and unless he or she has executed the County’s purchasing/credit card user agreement. The County will not make payments to any business organization, financial institution, or any duly authorized agent of such organization or institution, for amounts charged by an elected official to any purchasing or credit cards that are not issued pursuant to this ordinance or for any purchases that are not authorized by this ordinance. IV. Card Administrator. The Augusta, Georgia Commission hereby designate the Administrator and his/her designee(s) as the County credit card administrator and the County purchasing card administrator. The responsibilities of each of the respective card administrator(s) and his/her designee(s) include: 1) Manage County issued purchasing/credit cards. 2) Serve as the main point of contact for all county purchasing/credit card issues. 3) Serve as liaison to the elected officials authorized to use a purchasing/credit card and their staff, as well as to the issuer of the purchasing/credit card. 4) Provide training on card policies and procedures to the elected officials authorized to use a purchasing or credit card and their staff. 5) Develop internal procedures to ensure timely payment of cards. 6) Assist authorized elected officials to dispute transactions when necessary. 7) Establish internal procedures to ensure compliance with this ordinance and county procurement ordinances and policies; county purchasing/credit card user agreements; Georgia law, specifically, O.C.G.A. §§ 16-9-37 and 36-80-24. 8) With guidance from the Finance Director, select appropriate financial institutions to issue purchasing/credit cards. The Finance Director shall have the authority to make the final selection. 9) With guidance from the Finance Department Accounting Division, document internal controls, audits and other measures to prevent and detect misuse or abuse of the cards. The Finance Director shall have the authority to make a final internal control procedure determination. 10) Ensure purchase/credit card transactions are reconciled monthly. 11) Ensure record retention required by Georgia record retention policy and schedule for Local Government Paper and Electronic Records. V. Use of Cards. 1) Authorized Purchases. County purchase card or credit cards may be used to purchase goods and services directly related to the public duties of the authorized elected official only. All purchases are subject to the terms of this ordinance, the county purchasing card or credit card user agreement, county procurement policies and ordinances and the adopted budget. Only authorized elected officials or their employees may use a County purchase card or credit card for purchases or payments. The cards, and use of the cards, are not transferrable to employees or others. The authorized elected official or their employees shall use care to ensure that others do not have access to the card account number, expiration date and security code. Unless otherwise approved by the governing authority or established in the county purchasing card or credit card user agreement, the transaction limits are as follows: Per Transaction: $500.00-Higher limits require approval by Card Administrator Per Month: $5,000.00-Higher limits require approval by Card Administrator 2) Unauthorized Purchases. County purchasing card or credit cards shall not be used for goods and services not directly related to the official responsibilities of the authorized elected official. Additionally, cards shall not be used to avoid compliance with the county’s purchasing ordinances and procedures, to purchase goods and services that are not approved in the county’s budget, to purchase goods and services exceeding the per transaction or per month limit, or to make purchases not in compliance with the county purchasing card or credit card user agreement or travel policy. 3) Receipts and Documentation. Receipts, invoices and other supporting documentation of all purchases made with a county purchasing or credit card shall be maintained by the authorized respective card administrator for the period provided by Georgia’s record retention policy. If an original or duplicate cannot be produced, a sworn affidavit of the authorized elected official may be substituted. The documentation must include the supplier or merchant information (i.e., name and location), quantity, description, unit price, total price, price paid without sales tax and an explanation of the purchase sufficient to show that the expense was in the performance of official county duties. 4) Public Records. All receipt and other documentation of purchases are public records and subject to the requirements of O.C.G.A. § 50- 18-70 et seq. VI. Review of Purchases and Audit. Proper documentation of purchases, internal controls and other measures prevent and allow detection to misuse or abuse of county issued purchase/credit cards. Authorized elected officials and staff that process payments under this program shall cooperate and comply with the procedures established by the county. 1) Review of Purchases. All purchases shall be reviewed according to the following procedure: a) User has attached required supporting documentation, documenting the expenditure ( purpose, vendor, amount, description of purchase, and expenditure account to be charged); b) User has verified such purchase was made in compliance with Augusta procurement policies and procedures, and those governing use of procurement and/or credit cards; and c) If expenditure was made by employee of Elected Official, it must be approved by the Elected Official or other person so designated by him/her. 2) Audits. The Finance Department Accounting Division shall perform an annual review of the card program to ensure adequacy of internal policies and procedures, cardholder spending limits, monthly reconciliation procedures and documentation for transactions. Elected officials and staff shall cooperate with such review. VII. Violations. (a) The authorized card user shall reimburse the county for any purchases made with a county issued purchase card or credit card in violation of this ordinance or the user agreement. (b) In the discretion of the county governing authority, failure to comply with the procedures outlined in this ordinance may result in: i. A warning; ii. Suspension of the elected official’s authority to use a county purchase or credit card; or iii. Revocation of the elected official’s or their employees’ authority to use a county purchase card or credit card. (c) Nothing in this ordinance shall preclude the county governing authority from referring misuse of a purchase card or credit card for prosecution to the appropriate authorities. SECTION 2. All ordinances or parts of ordinances in conflict herewith are hereby repealed. _____________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission 1st Reading: _______________ 2nd Reading: _______________ Commission Meeting Agenda 8/3/2021 2:00 PM HCD __ Lead Hazard Reduction Program ~ Staff Percentage (%) Pay Increase Department:Housing and Community Development Department Department:Housing and Community Development Department Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to increase the Commission approved (3/16/2021) Lead Hazard Reduction Program’s ~ Lead Hazard Environmental Control Specialist position from $40,162 to $52,000 (29%+/- increase). (Approved by the Administrative Services Committee July 27, 2021) Background:On November 21, 2019 the U.S. Department of Housing and Urban Development (HUD) awarded $3.3 million to the State of Georgia as part of the record investment of $314 million nationwide to 77 state and local government agencies, that will help protect Augusta children and families from lead-based paint and home health hazards. The Augusta, GA LGHR grant include $3,000,000 in Lead Based Paint Hazard Reduction grant program funding and $300,000 in HUD’s Healthy Homes Supplemental funding. The Lead Based Paint Hazard Reduction Program grants include $30 million nationwide in HUD’s Healthy Homes Supplemental funding to help communities address housing-related health and safety hazards, in addition to lead-based paint hazards Approximately three-quarters of the nation’s housing stock built before 1978 (approximately 64 million dwellings) contains some lead-based paint. When properly maintained and managed, this paint poses little risk. However, 1.7 million children have blood lead levels above safe limits, mostly due to exposure to lead-based paint hazards Augusta Georgia has three of the top 20 state ZIP Codes with high rates of kids with lead problems. Each ZIP Code in 2019 had at least 12 percent of children tested having blood lead levels at 5 micrograms per deciliter or higher, state data show. A federal HUD grant aims to reduce these Augusta numbers. The county will benefit from $3.3 million in funding to remediate 120 properties. Thus the reason why the positions of Lead Hazard Program Manager and most notably Lead Hazard Control Specialist are so important to the overall success of this Cover Memo program. Augusta, GA Commission approved the Lead Hazard Reduction Program on March 16, 2021. Analysis:If staff percentage (%) request is approved by the Augusta, Georgia Commission, HCD will become fully staffed and capable of beginning to provide services to families that reside in the Augusta, Georgia-Richmond County area, whom may be affected by lead-based paint hazards & other housing-related health issues; assist in the prevention of lead poisoning through education, training, and community outreach; offer technical and financial assistance while providing a safe and controlled means of lead hazard control & healthy homes remediation in residential dwelling units occupied by low-income households (annual household income cannot exceed 80% of the area median income (AMI) as determined by HUD). Financial Impact:HCD has been approved (Commission approval – 3/16/2021) to hire two (2) FT positions. However, the requested salary for the Lead Hazard Environmental Control Specialist is above the approval limit of the Administrator; therefore, requiring Commission approval (Reference: Section 500.108 Starting Rates for New Employees). The Human Resources and Finance Departments have given favorable “thumbs up” contingent upon Commission approval. Therefore, once and if Commission approval is given, HR will move forward to process said RPA (and making official offer) to the Lead Hazard Environmental Control Specialist candidate of choice. Alternatives:Do not approve HCD’s motion to request percentage increase Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to increase the Commission (3/16/2021) approved Lead Hazard Reduction Program’s ~ Lead Hazard Environmental Control Specialist position from $40,162 to $52,000 (29%+/- increase). Funds are Available in the Following Accounts: HCD Lead Grant Funds – 221073227-5111110 Lead Grant Salaries & Wages $40K & payroll benefit The position funding increase will be from CDBG Program Income 221073211- 3891130 per HCD's email attached. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM HCD_ Emergency Rehabilitation Program Approval Request Department:HCD Department:HCD Caption:Motion to approve four (4) Emergency Rehabilitation projects located on Wharton Dr., Florence St., E. Espinosa and Crosscreek Rd. (Approved by the Administrative Services Committee July 27, 2021) Background:The Homeowner-Occupied Emergency Rehabilitation Programs provide a mechanism for eligible homeowners to bring their home into compliance with local codes and provide safe, decent housing for lower-income individuals. The program functions through two major components: · Home Owner occupied Rehabilitation – Full rehab to include rehabbing of floors, bathrooms, counter tops, cabinets, etc… • Emergency Rehabilitation – Code items program to include only one of the following: roofing, HVAC, electrical or plumbing. The Homeowner Emergency / Rehabilitation Program is designed to bring the eligible homeowner’s dwelling into compliance with applicable, locally adopted housing rehabilitation standards to reduce ongoing and future maintenance costs, promote energy efficiency, and to preserve decent affordable owner-occupied housing. Federal funding for these activities is provided to Augusta, GA through the Community Development Block Grant (CDBG) Program and the Home Investment Partnership Program (HOME). This request will provide four (4) homeowners with funding for the following address: 1. Contractor: Legacy 4 Construction Project Address: 2030 Wharton Drive Amount: $6,457.00 2. Contractor: Blount’s Complete Home Project Address: 1246 Florence Street Amount: $6,950.00 3. Contractor: Legacy 4 Construction Project Address: 302 E. Espinosa Street Amount: $10,200.00 4. Contractor: Cover Memo Blount’s Complete Home Project Address: 2643 Crosscreek Road Amount: $16,000.00 Analysis:The approval of this request will allow four (4) homeowners to obtain compliant, decent, and safe housing. Financial Impact:The City receives funding from the US Housing and Urban Development Department (HUD) on an annual basis. Total amount requested - $ 39,607.00 . Alternatives:Do not approve HCD's Request. Recommendation:Motion to approve four (4) Emergency Rehabilitation project. Funds are Available in the Following Accounts: CDBG: 221073210-5225110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo AHCDD Form 508 (Rev. 05/04) AUGUSTA HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT Date: CONSTRUCTION CONTRACT - REPAIR PROJECT Page 1 of 2 Pages This agreement is between (Contractor): And: Augusta Housing & Community Development 510 Fenwick Street Augusta, Georgia 30901 Address: Project #: The Contractor agrees to furnish all labor and materials to complete in a good, work man like manner repairs to the property shown above, for the total sum of ______________________. All work will be accomplished in accordance with the attached Work Write Up, and the material and labor quality standards specified in the Augusta Housing and Community Development Department Contractor’s Handbook and Performance Manual. The Contractor agrees to accept payment from the Augusta Housing and Community Development Department in accordance with Department payment procedures. The Contractor agrees to complete all repair work required by this contract within 31 working days of the date of this contract. The undersigned, having reviewed and understanding this contract, agree to the terms as specified above and in the attached contract documents. ______ Hawthorne Welcher, Jr., Director Housing & Community Development Witness: SWORN TO AND SUBSCRIBED BEFORE ME, THIS DAY OF , 20 . Notary Public, State of Georgia (SEAL) AHCDD Form 508 (Rev. 05/04) AUGUSTA HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT Date: CONSTRUCTION CONTRACT - REPAIR PROJECT Page 2 of 2 Pages Approved as to form: _________________________ Date:______________ Augusta, GA Law Department By: ___________________________________ Date: ______________ Hardie Davis As its Mayor By: ___________________________________ Date: _______________ Odie Donald II As its Administrator By: ___________________________________ Date: ________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Commission Meeting Agenda 8/3/2021 2:00 PM HCD_ Fund Transfer Request Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to transfer $46,000 from object code 5111110 to object code 5239112 for temporary workforce expenditures. (Approved by the Administrative Services Committee July 27, 2021) Background:For FY2021, HCD has a total of twenty-four (24) budgeted positions. HCD experienced delays in permanent onboarding due to a) departmental demands; b) staff transition and; c) the addition of new programs and funding sources. Presently, to maintain productivity and departmental demands, temporary staff workers assumed the duties of the three (3) vacant positions that were budgeted for FY2021. Permanent staff are paid from the salaries and wages line item; however, having used temporary workers, these funds are being paid from HCD’s operational line item 221073110 | 523911 Temporary Workers. This has negatively impacted HCD’s operational budget due to the utilization of operating funds to pay budgeted salary related activities. Analysis:The approval of this request will enable HCD to replenish its 2021 operating account, by an estimated amount of $46,000 to further the financial support to temporary staffing for HCD. Financial Impact:HCD expensed FY2021 wages for temporary workers' from the "Temporary Workers" line item on the General Ledger. Due to delays in onboarding of permanent staff, these temporary workers’ wages have, to date, been expensed from HCD General Funds budget. Currently, $21,248.55 is expensed with approximately $25,000 in anticipated expenditures for the incurred cost of temporary workers for the remainder of FY2021. As these funds are currently allocated to HCD’s Salaries and Wages line item, HCD is requesting that these Cover Memo funds be reallocated to the Temporary Workers line item on the General Ledger. To ensure correct reporting and proper budget management, HCD expenses must reflect the anticipated actual use of the $46,000 above for continued operations. This request represents a zero net-sum adjustment to HCD overall Operational Budget. Alternatives:Do not approve HCD’s motion to approve the transfer of funds Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to transfer $46,000 from account 5111110 to account 5239112 to support temporary workforce expenditures. Funds are Available in the Following Accounts: HCD General Funds – Total amount requested $46,000 (HCD General Fund 221073110- 5111110 to HCD General Fund 221073110- 5239112) REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Positions not filled during FY2021 to compensate for Temp Workers budget adjustment Pay Periods 12/26/2020- 1/8/2021 1/9/2021- 1/22/2021 1/23/2021- 2/5/2021 2/6/2021- 2/19/2021 2/20/2021- 3/5/2021 3/6/2021- 3/19/2021 3/20/2021- 4/2/2021 4/3/2021- 4/16/2021 4/17/2021- 4/30/2021 5/1/2021- 5/14/2021 5/15/2021- 5/28/2021 5/29/2021- 6/11/2021 6/12/2021- 6/25/2021 06/26/21- 7/10/21 12 more payperiods for FY2021 Total Savings Position Annual Salary Accounting Tech previously filled by Ashkea White now filled by Leslie Adams $32,233.00 $1,239.73 $1,239.73 $1,239.73 $1,239.73 $1,239.73 $6,198.65 Employer Contribution no longer being paid for Ashkea White $180.76 $180.76 $180.76 $180.76 $180.76 $903.80 Leslie Adams makes $1.24 an hour more than budgeted for Ashkea White ($93.00)($93.00)($93.00)($93.00)($93.00)($93.00)($93.00)($93.00)($93.00)($1,116.00)($1,953.00) Administrative Assistant previously filled by Jasmine Ryans now filled by April Smith $29,110.42 $559.80 $1,119.63 $1,119.63 $1,119.63 $1,119.63 $5,038.33 Employer Contribution no longer being paid for Jasmine Ryans $84.02 $353.88 $353.88 $353.88 $353.88 $1,499.54 Administrative Assistant I previously filled by Terri Gant now filled by LaMichael Boles $34,780.00 $1,337.70 $1,337.70 Employer Contribution no longer being paid for Teri Gant $361.54 $361.54 LaMichael Boles salary is $2.55 an hour less than budgeted for Teri Gant $191.25 $191.25 $191.25 $191.25 $765.00 Housing Inspector I previously filled by Gary Arnette now filled by Nathaniel Collins $37,571.00 $1,368.12 $1,368.12 $2,736.24 Employer Contribution no longer being paid for Gary Arnette $290.21 $290.21 $580.42 Nathaniel Collins salary is $4.19 an hour less than budgeted for Gary Arnette $314.25 $314.25 $314.25 $314.25 $314.25 $314.25 $314.25 $314.25 $314.25 $314.25 $314.25 $314.25 $3,771.00 $7,542.00 Community Development Coordinator previously filled by Sarah Scheirer now vacant but will be filled $31,093.00 $597.94 $1,195.88 $1,195.88 $1,195.88 $1,195.88 $1,195.88 $6,577.37 Employer Contribution no longer being paid for Sarah Scheirer $379.22 $379.22 $379.22 $379.22 $379.22 $1,896.10 Housing Inspector I previously filled by Darrell Grant now vacant but will be filled $38,759.29 $1,490.74 $1,490.74 $2,981.48 Employer Contribution no longer being paid for Darrell Grant $613.83 $613.83 $1,227.66 HCD Program Coordinator previously filled by Leslie Adams now filled by Ashley Bradburn $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 0 $0.00 HCD Program Coordinator previously filled by Ashley Bradburn now filled by Ashalee Rogers $1,567.90 $1,567.90 $1,567.90 $1,567.90 $1,567.90 $7,839.50 Ashalee Rogers makes $0.30 an hour less than budgeted for Ashley Bradburn $22.50 $22.50 $22.50 $22.50 $270.00 $360.00 Employer Contribution difference between Ashley Bradburn and Ashalee Rogers $213.27 $213.27 $213.27 $213.27 $2,559.24 $3,412.32 $0.00 Total Savings Achieved FY2021 $49,304.64 Total Savings Needed (46,000.00)$ Difference $3,304.64 Commission Meeting Agenda 8/3/2021 2:00 PM HCD_Down Payment Assistance Request (1) Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate-income homebuyer with down-payment assistance to purchase a home on McAlpine Dr. (Approved by the Administrative Services Committee July 27, 2021) Background:Augusta, GA’s Down Payment Assistance Program (administered by HCD) is a loan, given to a prospective homeowner in the form of a second mortgage. This financial assistance is combined with a primary loan (first mortgage loan) from a participating lending institution and enables a qualified first-time homebuyer to become a homeowner. The buyer must be a first-time home buyer and the home must become the buyer’s primary residence. The program is funded by the U.S. Department of Housing and Urban Development (HUD) and administered by Augusta, GA’s Housing and Community Development Department (HCD). The program promotes neighborhood stability by assisting with the gap financing towards the purchase price and closing costs for homes located within the limits of Augusta-Richmond County. One applicant awaiting approval to move forward with the process of becoming a homeowner is: 3422 McAlpine Drive, Augusta, GA 30906 $5,000.00 The applicant has a first mortgage loan from a lending institution, but needs down payment assistance to complete the process. A prospective homeowner is only eligible to receive up to $5,000.00 if they are purchasing a single-family dwelling in the Richmond County area. Once approved, lenders will schedule a closing and the applicant will soon be on their way to homeownership in Augusta – Richmond County. Analysis:The approval of the application will enable an individual to become a homeowner and “Make the American Dream a Cover Memo Reality”. Approval will also have a positive impact on the community by increasing the tax base in Augusta, Georgia. Financial Impact:The City receives funding from the US Housing and Urban Development Department (HUD) on an annual basis. This approval will total $5,000.00 given in the form of a second mortgage (forgiven upon the fifth year after closing date), and shown as a second lien against said property until forgiven. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate-income homebuyer with down-payment assistance to purchase a home. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: a) HOME Investment Partnership Grant (HOME) funds: 221073212/5225110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo HOME Program – Homebuyer Written Agreement Page 1 of 5 HOME PROGRAM HOMEBUYER WRITTEN AGREEMENT NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must fulfill in exchange for the federal assistance you are receiving through the Home Investment Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions regarding any sections you do not fully understand. This AGREEMENT will be enforced by a forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand these documents before you sign them. THIS AGREEMENT, made and entered into this ____ day of ____________, 2021 by and between ____________ hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY DEVLOPMENT having its principal office at 510 Fenwick, Augusta, Georgia 30901, hereinafter referred to as “LENDER.” WHEREAS, on ___________________, the Lender agreed to provide to the Borrower financial assistance to be used in pursuit of the purchase of certain real property hereafter described: _Map Parcel #___ and ___________________________________. WHEREAS, a percentage of said financial assistance was provided in the form of a Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of Twenty-Five thousand dollars 00/100 ($25,000.00) subject to the condition that the Borrower executes this Agreement. WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s Forgiveness Loan Program. NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions of State of Georgia Statues, the parties do hereby agree as follows: The Borrower covenants and agrees with the Lender to adhere to the following HOME Program Restrictions imposed on them for the federal assistance provided: Affordability Period You must comply with the HOME Program’s period of affordability. The period of affordability for the home will be 10 years, based on the amount of the direct subsidy to the HOMEBUYER. During this 10 year period, the HOMEBUYER must maintain the home as his/her principal place of residence at all times. During this time the recapture restriction is effective and requires all HOME funds that were provided for the purchase of the home to be repaid to the City, including principal, HOME Program – Homebuyer Written Agreement Page 2 of 5 interest, late fees, and other charges, if you do not occupy the property as your principal residence or if you sell or transfer the property. Maximum Sales Price The property may not have a purchase price for the type of single family housing that exceeds 95% of the median purchase price for the area. It has been verified that the purchase price of the housing does not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR Part 92.254(a). The maximum purchase price is as follows for the Augusta Richmond County GA: Unit # FHA Limits Pre-Economic Stimulus Act- 2020 Existing Homes New Homes 1 Unit $ 157,000 $ 238,000 2 Unit $ 201,000 $ 304,000 3 Unit $ 243,000 $ 368,000 4 Unit $ 301,000 $ 456,000 Unadjusted Median Value $ 164,900 $ 250,000 Appraised property value The AWARDEE certifies that a certified property appraiser has appraised the property that is the subject of this AGREEMENT at a value of $________. Principal residence requirement This agreement shall remain in force throughout the affordability period as long as the home remains the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in breach of this agreement and will be required to repay the amount awarded, as of the day the home is no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party, the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth below. ________Buyer Initials Recapture Agreement This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient decide to sell the house within the affordability period at whatever price the market will bear. The recaptured funds will come from the net proceeds if available. Any such repayment as required shall be made to the Lender no later than thirty (30) days following the action that require the repayment. HOME Program – Homebuyer Written Agreement Page 3 of 5 Obligation of Repayment As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost, including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is legally described as: ALL THAT LOT OR PARCEL OF LAND, situated, lying and being in the City of Augusta, Richmond County, Georgia bounded North by ______. South by ______________, East by ____________ and West by ___________. Parcel # _____________ Property recorded as _______________________, Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs, executors, or representatives shall give the lender notice thereof. In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a required payment within said limited period, the Lender may, with or without notice to the Borrower, foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real estate, as provided by State Statue. Ownership of Property You must hold fee simple title to the property purchased with HOME funds for the duration of your Forgiveness Loan. Use of HOME funds The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by providing down payment assistance. This will reduce the sales price of the home to the HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to purchase the home. ________Buyer Initials Household Income You must be an eligible household through the time of filing a loan application with the City or other lender to the escrow closing of the purchase transaction. Income eligibility means that your annual gross household income, adjusted for household size does not exceed eighty percent (80%) of the Augusta-Aiken median income, as established by HUD. Insurance requirement HOME Program – Homebuyer Written Agreement Page 4 of 5 The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and current insurance policy on the home for the current appraised or assessed value of the home. Failure to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT, and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the HOME Program investment. Property standards Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all State and local housing quality standards and code requirements. If no such standards or codes apply, the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Condition Standards. Termination Clause In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein or any provisions in any other collateral agreement restricting the use of the Property to low or moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall have no further force or effect. Any person (including his successors or assigns) receiving title to the Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title to the Property free and clear from such restriction. Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior Security Deed within the 30-day notice sent to the Lender.” This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. If at any time that the City realizes that you have falsified any documentation or information, you may be required by law to pay the full amount of subsidy provided. ________Buyer Initials Post Purchase Requirement Homeowner must attend a Post Homeownership Counseling class and submit a certificate of completion to AHCD within the first two years of purchasing the house. AHCD will not release the lien on the property until this requirement has been met. _______Buyer Initials IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment Agreement. HOME Program – Homebuyer Written Agreement Page 5 of 5 ___________________________________________ Date___________________________ HOMEBUYER SIGNATURE Attest: Subscribed and sworn to before me __________________________________, 20____. My Commission Expires ______________________________________, 20____. ______________________________________ Notary Signature IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: ATTEST: AUGUSTA, GEORGIA (The City) Approved as to form: _________________________ Date:_________________ Augusta, GA Law Department By: ___________________________________ Date: _________________ Hardie Davis As Mayor By: ___________________________________ Date: _________________ Odie Donald II Administrator By: ___________________________________ Date:_________________ Hawthorne Welcher, Jr. As Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Commission Meeting Agenda 8/3/2021 2:00 PM JEC Encroachment Agreement for Electric Charger Department:Central Services Department:Central Services Caption:Motion to approve the Encroachment agreement between Augusta-Richmond County Georgia and Jefferson Energy Cooperative.(Approved by the Administrative Services Committee July 27, 2021) Background:Jefferson Energy Cooperative is interested in installing an electric vehicle charging station at Diamond Lakes Regional park. This added convenience for citizens who drive electric vehicles will be shown on the Charge Point application and available for use by the public. Analysis:Jefferson Energy will own and maintain the EV chargers and will pay for the energy. The current charge to use the charger is $1 per hour with a maximum of $10 per session. All qualifying Jefferson Energy members will receive the first two hours at no charge. The chargers are covered under Jefferson Energy’s insurance with Federated. Currently, Jefferson Energy has a similar unit installed at Sweetwater Park in Thomson. Financial Impact:None Alternatives:1. Approve the Encroachment agreement between Augusta- Richmond County Georgia and Jefferson Energy Cooperative 2. Do not approve Recommendation:Motion to approve the Encroachment agreement between Augusta-Richmond County Georgia and Jefferson Energy Cooperative Funds are Available in the None Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM Manager of Economic Development & Innovation postion Department:Administrator Department:Administrator Caption:Motion to approve one (1) new full-time position, Manager of Economic Development & Innovation, in the Administrator’s office. (Approved by the Administrative Services Committee July 27, 2021) Background:Under the administrator’s direction, this position will develop, recommend, promote and implement the goals, strategies, policies for economic development activities in collaboration with the Augusta Economic Development Authority, Augusta CVB, Augusta DDA, and the Fort Gordon Alliance among others. This role will ensure collaboration in promoting the economic base and financial stability of Richmond County and assure that all economic development stakeholders develop and promote a strong and sustainable community with quality jobs in line with the vision of the Augusta Commission. The role also will lead real estate coordination efforts on behalf of the County/Commission in collaboration with Central Services. This position is funded through an allocation of $60,000 in Augusta, GA government fiscal years 2021 and 2022 from the Augusta Economic development authority for salary, equipment, and outreach. Additionally, it is supplemented by reclassifying the vacant Part-time Administrative Assistant I in Central Services Administrative Services Grade 8. Analysis: Financial Impact: Alternatives: Recommendation:Cover Memo Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Page 1 of 2 Special Projects & Economic Development Manager Job Description Position Overview: The Economic Development Manager will work with the Augusta Economic Development Authority (AEDA) and the Downtown Development Authority (DDA) to market Richmond County to companies considering a new location. This position is key as Augusta seeks to increase its pipeline of business attraction projects and work more closely on economic development projects with Richmond County’s two authorities. Duties will include creating and implementing strategies to support economic development efforts, compiling and analyzing data, managing capital and economic development projects, building relationships within the economic development and business communities, partnering on presentations to prospective businesses, community and business organizations, working with regional partners to implement new programs and develop incentives for businesses, as well as representing the County at targeted industry meetings. This position requires at least three years in a related field and a Bachelor’s Degree although a Master’s Degree may substitute for additional years of experience. Duties and Responsibilities: · Under the supervision of the Administrator, and in partnership with AEDA this position markets Richmond County to businesses, site selectors, investors, developers and economic development partners · Maintains a database of projects and leads using the appropriate software · Monitors capital projects focused on economic development · Coordinates and develops programs and projects that support commercial, office, and industrial development; workforce development; and small business development initiatives · Responds to Requests for Information from partners and others, as well as prepares incentive proposals when necessary · Develops and maintains close relationships with key industry leaders and partners in the county to support business attraction and retention efforts · Collect and Assess Data as needed for economic development projects in partnership with the AEDA · Develops new programs in partnership with the Administrator and AEDA President · Coordinate activities between the AEDA and DDA · Coordinate real estate with County and AEDA/Partners Position Type and Expected Hours of Work: This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand. Travel: 5-10% out of state travel, as well as travel to regional meetings Qualifications & Skills: · Bachelor’s degree required; Master’s degree preferred Page 2 of 2 · Three to five years of prior project management experience in an economic development organization or a similar position focused on capital and/or special projects · Experience designing new programs to support business attraction preferred · Proficient in the Microsoft Suite, as well as CRM expertise · Organized and detail-oriented · Strong communication skills both oral and written · Expert problem solver · Strong networking ability · Self-motivated · Prior Data Analysis Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Commission Meeting Agenda 8/3/2021 2:00 PM Metering Motion to approve Five New Positions for AUD’s Metering Division Department:Utilities - Wes Byne, Director Department:Utilities - Wes Byne, Director Caption:Motion to approve five new positions for Augusta Utilities' Metering Division (AUD). (Approved by the Administrative Services Committee July 27, 2021) Background:AUD’s metering division is in need of five (5) new positions to improve service delivery and resolve a variety of staffing availability issues as a result of COVID-19 mitigation, and increased workloads. Fully-staffed each meter reader averages approximately 4,800 meters read per month, or about 240 per workday, which does not include re-reads that require a special trip to each individual location to be re-read. The five requested positions will assist in the mitigation of these issues. The positions are funded at $148,000 available within the FY2021 budget and are detailed below. Analysis:Breakdown of 5 Positions • 1 Pay Grade 16 Meter Technology Supervisor • 1 Pay Grade 12 Meter Specialist Senior • 3 Pay Grade 7 Meter Reader I Financial Impact:The positions are funded at $148,000 available within the FY2021 budget. Alternatives:None recommended. Recommendation:Approve five (5) New Positions for AUD's Metering Division Funds are Available in the Following Accounts: AUD's budgeted operational account 506043520-5311310 Cover Memo REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM Promise Land Community Development Corporation_ HOPWA Agreement Amendment Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to amend agreement with Promise Land Community Development Corporation to provide additional HOPWA funding to continue services to eligible HOPWA citizens. (Approved by the Administrative Services Committee July 27, 2021) Background:Housing and Community Development and Promise Land CDC is currently working in collaboration to provide housing and supportive services for persons with Aids and their families. PLCDC has exhausted all HOPWA funding and requested additional funding to assist in continuing to provide tenant based rental assistance to eligible clients for two months. Augusta, Georgia is awaiting the 2020 HOPWA agreement from HUD in which funds will be made available at that time. The original contract was awarded to the organization with an emphasis to provide housing and supportive services to persons with Aids within the CSRA. Requesting Additional $16,000.00 for tenant based rental Original Agreement: $193,129.78 New Agreement Amount: $ 209,129.78 Analysis:The approval of funding will allow Promise Land Community Development Corporation to continue to provide services and support to persons living with Aids and their families throughout the remaining of the year. Financial Impact:HCD will utilize Housing Opportunities for Persons with Aids (HOPWA) funding received through its annual allocation from Housing and Urban Development in the amount of $ 16,000.00 to assist in providing additional funding to continue to provide support and services to eligible residents. Alternatives: Cover Memo Do not approve the funding to Promise Land Community Development Corporation. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to amend agreement with Promise Land Community Development Corporation to provide additional HOPWA funding to continue services to eligible HOPWA citizens. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: Housing Opportunities for Persons with Aids (HOPWA) funds. 221073213 5211119 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo FIRST AMENDMENT TO AGREEMENT BETWEEN AUGUSTA, GEORGIA & PROMISE LAND COMMUNITY DEVELOPMENT CORP FOR 2019 HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS This First Amendment to the agreement executed by and between the Parties on March 9, 2020, is made and entered into on the _____ day of _____________, 2021, by and between AUGUSTA, GEORGIA, (hereafter referred to as “Augusta”), and PROMISE LAND COMMUNITY DEVELOPMENT CORPORATION (hereinafter referred to as the “PLCDC”). WHEREAS, AUGUSTA desires to amend the original agreement to allow the PLCDC to effectively administer its HOPWA eligible affordable housing development activities; WHEREAS, PLCDC has determined that this Amendment is in its best interest and has agreed to the said Amendment; NOW THEREFORE, in exchange for their mutual good and valuable consideration, the receipt and sufficiency of which each PARTY acknowledges, and intending to be legally bound, AUGUSTA and PLCDC agree to amend said agreement as follows: (1) Use of Funds. Budget shall be revised to provide additional funding in the amount of $16,000.00 of HOPWA funding to support the continuation of services to HOPWA eligible clients through tenant based rental assistance. B. Use of Funds HOPWA Program funds shall be used by Promise Land CDC for the purposes and objectives stated in Article I, Scope of Services, and Exhibit “A” of the original Agreement. The use of HOPWA funds for any other purpose(s) is not permitted. The following summarizes the proposed uses of funds under this agreement: HOPWA funds may be used for many purposes including housing and services, as well as program planning and development costs. But a significant portion of the funds are used for housing. Augusta Housing and Community Development Housing Opportunities for Persons with Aids (HOPWA) Agreement Amendment Promise Land Community Development Corporation – 2019 2 Short-term Rent, Mortgage, and Utility (STRMU) Payments provides short-term, rent, mortgage, and utility payments for households experiencing a financial crisis as a result of their HIV health condition or a change in their economic circumstances. STRMU is designed to prevent households from becoming homeless by helping them remain in their own dwellings and Connections to Permanent Housing Placement (for households that are in precarious living situations and without immediate short-term relief) PHP may be used to help households establish permanent residence in which continued occupancy is expected. Eligible costs include application fees, related credit checks, utility hookup fees and deposits, and reasonable security deposits necessary to move persons into permanent housing., 24 C.F.R. § 574.330 Tenant-Based Rental Assistance (TBRA) - TBRA is a rental subsidy used to help households obtain or maintain permanent housing, including assistance for shared housing arrangements, in the private rental housing market. Households select a housing unit of their choice and the assistance pays the difference between the contractual rent to the owner and the household’s calculated rent payment. The gross rent of the proposed unit must be at or below the lower of the rent standard or the reasonable rent. Housing Case Management - Housing Case Management is considered a central component of HOPWA supportive services and key to successful program outcomes for housing stability and access to care. “Housing case management” simply means that the central emphasis of a case manager’s work with a household is placed on housing issues, including evaluation of housing options, housing stability, and housing specific goals. Housing Case Management may be provided in conjunction with housing assistance services or as a standalone service. Housing Information Services - Housing Information Services include, but are not limited to, counseling, information, and referral services to assist households with locating, acquiring, financing, and maintaining housing. This may also include fair housing guidance for households that have encountered discrimination on the basis of race, color, religion, sex, age, national origin, familial status, or disability. Resource Identification - Resource Identification encompasses activities that establishes, coordinates, and develops housing assistance resources for eligible households (including preliminary research and expenditures necessary to determine the feasibility of specific housing-related initiatives). Augusta Housing and Community Development Housing Opportunities for Persons with Aids (HOPWA) Agreement Amendment Promise Land Community Development Corporation – 2019 3 Project Budget: Limitations PLCDC shall be paid a total consideration of $16,000.00 for full performance of the services specified under this Agreement. Any cost above this amount shall be the sole responsibility of PLCDC. It is also understood by both parties to this contract that the funding provided under this contract for this specific project shall be the only funds provided by Augusta- unless otherwise agreed to by Augusta and Promise Land Community Development Corporation. Original contract states not to exceed $ 193,129.78 whereas amendment adds an additional $ 16,000.00 to support eligible actives of tenant based rental assistance as indicated below. Funding must be expended by January 30, 2022. Promise Land CDC shall adhere to the following budget in the performance of this contract: Categories Budget TBRA $16,000.00 (Client Service: Tenant-based rental for existing and new clients) Total $16,000.00 Augusta Housing and Community Development Housing Opportunities for Persons with Aids (HOPWA) Agreement Amendment Promise Land Community Development Corporation – 2019 4 Except for the modifications made by this Amendment, the terms and conditions of the Agreement, as previously amended, shall remain in full force and effect. IN WITNESS WHEREOF, the undersigned have set as of the date first written above. _________________________________ _________ Promise Land Community Development Corporation Date IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: ATTEST: AUGUSTA, GEORGIA (The City) Approved as to form: _________________________ Date:______________ Augusta, GA Law Department By: ___________________________________ Date: __________________ Hardie Davis As its Mayor By: ___________________________________ Date: _________________ Odie Donald, II As its Administrator By: ___________________________________ Date:_________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Commission Meeting Agenda 8/3/2021 2:00 PM Proposed non-discrimination ordinance Department:Augusta Commission Department:Augusta Commission Caption:Motion to approve convening a work group with Commissioner Scott serving as Chairman consisting of city departments' staff, the Chamber of Commerce and Attorney Duncan to meet on this ordinance and report back their recommendations in 60 days relative to the proposed non-discrimination ordinance. (Approved by the Administrative Services Committee July 27, 2021) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo The Honorable Jordan Johnson Commissioner, District 1 Augusta-Richmond County The Honorable Catherine Smith Mcknight Commissioner, District 3 Augusta-Riclm1ond County The Honorable Bobby Williams Commissioner, District 5 Augusta-Richmond County The Honorable Sean Frantom Commissioner, District 7 Augusta-Richmond County The Honorable Francine Scott Commissioner, District 9 Augusta-Richmond County The Honorable Hardie Davis, Jr. Mayor Augusta-Richmond County July 27, 2021 The Honorable Dennis Williams Commissioner, District 2 Augusta-Richmond County The Honorable Sammie Sias Commissioner, District 4 Augusta-Richmond County The Honorable Ben Hasan Commissioner, District 6 Augusta-Richmond County The Honorable Brandon Garrett Commissioner, District 8 Augusta-Richmond County The Honorable John Clarke Commissioner, District 10 Augusta-Richmond County Re: Proposed Non-Discrimination Ordinance Dear Members of the Augusta-Richmond County Commission and Mayor Davis, My name is Matthew Duncan, and I am writing to strongly urge you to vote in favor of the passage of the proposed non-discrimination ordinance. I am from Augusta -born and raised. And I love our city -Augusta is the birthplace of my parents. My mother graduated from Butler High School and my father graduated from Richmond Academy. They founded and owned the fish market on Lumpkin Road -Island Seafood. My father went on to found a law practice. We are of Augusta. And I am, myself, a sma11 business owner. And I want what is best for my hometown. But there exists a shocking lack of non-discrimination protections in Augusta-Richmond County. To be sure, the federal Civil Rights Act of 1964 prohibits discrimination on the basis ofrace, religion, national origin, and other immutable characteristics in the context of housing, public accommodations, and employment. However, the protections provided by the CRA only apply -in the employment context -to employers with 15 or more employees. This leaves every Augustan vulnerable to discrimination. Most states have enacted non-discrimination protections to fill the gap left open by the CRA; however, Georgia is not one of those states. Indeed, we are one of only three states that have failed to do so. To put it bluntly, a 'business with fewer than 15 employees can fire anyone, can refuse to promote anyone, can refuse to hire anyone, for any reason, including because that employee is black, because that employee is Christian, because that employee is gay, because that employee is a woman, etc. And not a single level of government -not Augusta-Richmond County, not the State of Georgia, not the United States government -says this is wrong. But it is wrong. We, as a country, decided over 60 years ago that true freedom demands freedom from discrimination, and that our laws should protect the right to fulfill one's economic potential free from such burdens. We must pass this ordinance. The proposal also protects against discrimination in the context of housing and public accommodations, and it's equally as necessary for those elements of the ordinance to be passed. Currently, due to the lack of a state cause of action, victims of discrimination in housing, employment, and public accommodations have no other recourse than federal court. And any attorney who practices in federal court -as I do -will tell you that this exclusive remedy is expensive and often unattainable. We should provide victims of discrimination -as well as people who are wrongly accused of discriminatory behavior -a way to resolve their differences that does not require the federal courthouse or, well, Twitter. This ordinance would provide aggrieved parties and those they accuse a path to resolve their differences quickly, efficiently, and without unnecessary expense. This body has been presented with an opportunity to not only improve the lives of people who are victims of discrimination, but to make Augusta-Richmond County a more prosperous city. This is the smart business decision to make. If a national company is looking to relocate to Augusta or to open an office in Augusta, they will likely ask whether we have a non-discrimination ordinance. We need to be able to say "Yes". This is our opportunity -your opportunity -to broadcast to the nation that Augusta-Richmond County is open for business -is fair -and that if you move here, you will be protected from discrimination regardless of such things as your race, religion, gender, sexual orientation, or gender identity. This is my hometown, and I know that our lack of basic nondiscrimination protections is not an accurate reflection of how accepting our great city is. I respectfully but strongly urge you to pass this ordinance. atthew Duncan t of Equality Augusta COUNTY AVAILABLE Human Rights Commission 0 5 NDO Enforcement by Human Rights Commission 0 2 LGBTQ Liaison to City Executive’s Office 0 5 SCORE 0 out of 12 FLEX Youth Bullying Prevention Policy for City Services FLEX City Provides Services to LGBTQ Youth +0 +2 FLEX City Provides Services to LGBTQ People Experiencing Homelessness +0 +2 FLEX City Provides Services to LGBTQ Older Adults +0 +2 FLEX City Provides Services to People Living with HIV or AIDS +0 +2 FLEX City Provides Services to the Transgender Community +0 +2 AUGUSTA-RICHMOND,* GEORGIA 1/2 2020 MUNICIPAL EQUALITY INDEX SCORECARD I. Non-Discrimination Laws II. Municipality as Employer This category evaluates whether discrimination on the basis of sexual orientation and gender identity is prohibited by the city, county, or state in areas of employment, housing, and public accommodations. By offering equivalent benefits and protections to LGBTQ employees, awarding contracts to fair-minded businesses, and taking steps to ensure an inclusive workplace, municipalities commit themselves to treating LGBTQ employees equally. STATE COUNTY AVAILABLE Employment 0 0 0 0 5 5 Housing 0 0 0 0 5 5 Public Accommodations 0 0 0 0 5 5 SCORE 0 out of 30 FLEX Single-Occupancy All-Gender Facilities +0 +0 +2 FLEX Protects Youth from Conversion Therapy +0 +0 +2 COUNTY AVAILABLE Non-Discrimination in City Employment 7 7 7 7 Transgender-Inclusive Healthcare Benefits 0 6 City Contractor Non-Discrimination Ordinance 0 0 3 3 Inclusive Workplace 0 2 SCORE 14 out of 28 FLEX City Employee Domestic Partner Benefits +0 +1 III. Municipal Services This section assesses the efforts of the city to ensure LGBTQ constituents are included in city services and programs. +1 +1+0 +0 +0 *UNINCORPORATED, RATED AUGUSTA-RICHMOND COUNTY hrc.org/mei PTS FOR SEXUAL ORIENTATION PTS FOR GENDER IDENTITY FOR MORE INFORMATION ABOUT CITY SELECTION, CRITERIA OR THE MEI SCORING SYSTEM, PLEASE VISIT HRC.ORG/MEI. All cities rated were provided their scorecard in advance of publication and given the opportunity to submit revisions. For feedback regarding a particular city’s scorecard, please email mei@hrc.org. AUGUSTA-RICHMOND,* GEORGIA 2/2 2020 MUNICIPAL EQUALITY INDEX SCORECARD V. Leadership on LGBTQ Equality This category measures the city leadership’s commitment to fully include the LGBTQ community and to advocate for full equality. COUNTY AVAILABLE Leadership’s Public Position on LGBTQ Equality 3 5 Leadership’s Pro-Equality Legislative or Policy- Efforts 1 3 SCORE 4 out of 8 FLEX Openly LGBTQ Elected or Appointed Municipal Leaders +0 +2 FLEX City Tests Limits of Restrictive State Law +0 +3 IV. Law Enforcement Fair enforcement of the law includes responsible reporting of hate crimes and engaging with the LGBTQ community in a thoughtful and respectful way. COUNTY AVAILABLE LGBTQ Liaison/Task Force in Police Department 10 10 Reported 2018 Hate Crimes Statistics to the FBI 0 12 SCORE 10 out of 22 TOTAL SCORE 28 + TOTAL FLEX 0 =Final Score 28 CANNOT EXCEED 100 *UNINCORPORATED, RATED AUGUSTA-RICHMOND COUNTY FLEX PTS for criteria not accessible to all cities at this time. Draft Augusta, Georgia Anti-Discrimination Ordinance UNLAWFUL DISCRIMINATION Definitions. The following words, terms and phrases, when used in this article, shall have the meaning ascribed to them in this section, except where the context clearly indicates a different meaning: Age means an individual's status as being 40 years of age or older. Business means any person or entity conducting business within Augusta, Georgia, which is required to obtain a license or permit from the Augusta, Georgia. For purposes of this article, no department of any government agency shall be considered to be a business (notwithstanding licensure by Augusta, Georgia). Complainant means an individual that files a complaint pursuant to this article. Compliance Department means the Augusta, Georgia Compliance Department's Equal Employment Opportunity Division. Disability means physical and mental impairments, which shall be interpreted co- extensively with the meaning given to that term under the Americans With Disabilities Act, codified at 42 U.S.C. § 12101 et seq., except that if a person would be considered to have a disability but for the use of a mitigating measure, that person shall nevertheless be considered to have a disability within the meaning of this chapter. Discriminate, discrimination, or discriminatory means any act, policy or practice that, regardless of intent, has the effect of subjecting any person to differential treatment as a result of that person's actual or perceived race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, marital status, familial status, or military status. Employee means any person employed by or seeking employment from any business within Augusta, Georgia. Employee does not include any individual employed by such individual's parents, spouse or child. Employer means a person who employs one or more employees in Augusta, Georgia. Familial status means an individual's past, current or prospective status as a parent or legal guardian to a child or children below the age of 18 who may or may not reside with that individual. Gender identity means the actual or perceived gender-related identity, expression, appearance or mannerisms, or other gender-related characteristics of an individual, regardless of the individual's designated sex at birth. Marital status means an individual's past, current, or prospective status as single, married, domestically partnered, in a civil union, divorced, or widowed. Mediator means a qualified neutral third party that will attempt to assist the complainant and the respondent(s) to arrive at a mutual agreement to resolve a complaint. Military status means an individual's status as one who serves or served in the uniformed services, military, naval or air service, and who was discharged or released under conditions other than dishonorable. National origin means an individual's place of origin or an individual's ancestors' place of origin. Place of public resort, accommodation, assemblage, or amusement means any place, store, or other establishment, either licensed or unlicensed, that supplies accommodations, goods, or services to the general public, or that solicits or accepts the patronage or trade of the general public, or that is supported directly or indirectly by government funds. The term does not include any private club, bona fide membership organization, or other establishment that is not in fact open to the public. Religion means all aspects of religious belief, observance and practice. Religious organization means an entity which conducts regular worship services or is qualified as a religious organization under section 501(c)(3) of the Internal Revenue Code of 1986, as now or hereafter amended, that is not required to file IRS Form 990 return of Organization Exempt from Income Tax, under any circumstances. Respondent means an individual or business accused of violating this article in a complaint. Sexual orientation means an individual's actual or perceived orientation as heterosexual, homosexual, bisexual, pansexual or asexual. Unlawful practices. (a) It shall be an unlawful discriminatory practice for a business, because of the race, religion, color, sex, disability, national origin, ancestry, sexual orientation, gender identity, age or military status of any person, to refuse to hire or employ such person or to bar or discharge such person from employment or to otherwise discriminate against such person in compensation or in terms, conditions or privileges of employment, or to follow any employment procedure or practice which, in fact, results in discrimination, segregation or separation. (b) It shall be an unlawful discriminatory practice for a business to discriminate against any person in the terms, conditions or privileges of sale or rental of real property, or in the provision of services or facilities in connection therewith, because of race, religion, color, sex, disability, familial status, national origin, ancestry, sexual orientation, gender identity or military status, or to discriminate against any person in such person's use or occupancy of rental housing because of the race, religion, color, sex, disability, familial status, national origin ancestry, sexual orientation, gender identity, or military status of the people with whom such person associates. (c) It shall be an unlawful discriminatory practice for any business, as defined herein being the owner, operator or manager of any place of public accommodation, to refuse, deny or make a distinction, directly or indirectly, in offering its goods, services, facilities, and accommodations to any person as covered by this article because of race, religion, color, sex, disability, national origin, ancestry, sexual orientation, gender identity, age or military status. Notwithstanding the above, nothing in this article shall be construed to prevent any business as defined in this article from offering, affording or providing any additional benefit or additional discount to a person because of such person's military status. (d) It shall be an unlawful discriminatory practice under this chapter for any business, person, or entity conducting business in Augusta, Georgia for which a license or permit is required to aid, abet, incite, compel, or coerce the doing of any act defined in this chapter as an unlawful practice; or to intimidate, harass, retaliate, obstruct or discriminate against a person in any manner because such person has: (i) complied with or proposes to comply with the provisions of this chapter or (ii) has filed a complaint with Augusta, Georgia's Compliance Department pursuant to this chapter or (iii) has taken other legal action pursuant to this chapter or (iv) has testified or assisted in any proceeding or investigation under this chapter or (v) has opposed any practice made an unlawful practice under this chapter, or to attempt, directly or indirectly, to commit any act defined in this chapter as an unlawful practice; or to apply any economic sanctions, or deny accommodations or membership privileges because of a person's compliance with the provisions of this chapter; or coerce, intimidate, threaten, or otherwise interfere with any person in the exercise or enjoyment of, or on account of his or her having exercised or enjoyed, or on account of his or her having aided or encourage any other person in the exercise enjoyment of any right granted or protected under this chapter. Exclusions from discriminatory practices. Notwithstanding the foregoing, the following are not discriminatory practices prohibited by chapter/Section ____________ of this article: (a) A religious corporation, association, or society that employs an individual of a particular religion to perform work connected with the performance of religious activities by the corporation, association, or society. (b) An employer who observes the conditions of a bona fide affirmative action plan or a bona fide seniority system which is not a pretext to evade the purposes of this article. (c) A business is not required to hire unqualified or incompetent personnel. (d) This ordinance does not prohibit an employer from requiring an employee, during the employee's hours at work, to adhere to reasonable and equitable dress or grooming standards not prohibited by other provisions of federal, state or local law, provided that all employees are permitted to dress in a manner consistent with their gender identity. (e) A business is not required to make changes to any existing facility that would require a building permit, except as otherwise required by law. (f) This article does not prohibit a religious organization from limiting its non-commercial accommodations, advantages, facilities, membership, and privileges to persons of the same religion. (g) This article shall not be construed in such a way as to violate any person's rights under the United States Constitution or the Georgia Constitution. Enforcement. (a) Complainant. Any individual who believes they have been aggrieved by an alleged violation of this article may make, sign and file an original and two (2) copies of a complaint with the Augusta, Georgia Compliance Department. (b) Who may file complaint. Any individual claiming to be aggrieved by an alleged unlawful discriminatory practice which allegedly occurred in Augusta, Georgia may make, sign and file a complaint. (c) Form of Complaint. Any person aggrieved by a potential violation of this ordinance may file a complaint with the Compliance Department on a form to be provided by the Compliance Department. The Compliance Department shall not accept any complaint that is incomplete. (d) Time of filing. Any such complaint must be filed within 90 calendar days of the alleged unlawful discriminatory practice. If the alleged unlawful discriminatory practice is of a continuing nature, the date of its occurrence shall be deemed to be any date subsequent to its inception, up to and including the date of cessation. (e) Manner of filing. The original complaint may be filed by personal delivery or certified mail, addressed to: Augusta Compliance Department, ATTN: EEO Division, 535 Telfair Street, Suite 530, Augusta, GA 30909. The date of filing shall be deemed to be the date of personal delivery or postmark date of the certified mailing. (f) Service. Within fourteen (4) calendar day of receiving the complaint, the Compliance Department shall serve a copy of the complaint upon the respondent(s), via certified mail, return receipt requested. (g) Within forty-five (45) days after receiving a complaint, the Compliance Department shall conduct an investigation of the allegations contained within the complaint. Such investigation may be made by field visit, written or oral inquiry, conference, or any other method or combination thereof deemed suitable in the discretion of the Compliance Department. (h) Upon investigation of the Complaint, the Compliance Department shall refer the complaint to a mediator for nonbinding mediation. Notice of mediation will be sent to the complainant and alleged violator ten business days in advance. Participation is voluntary, however the case shall be dismissed should the complainant not attend or show just cause for not participating. Any mediation hereunder shall be conducted in accordance with procedures to be established by the mediator. (i) If within fifteen (15) business days of the conclusion of mediation, either party notifies the Compliance Department in writing that such person is dissatisfied with the results, or if the Respondent elects not or failed to participate in mediation, the complaint shall be referred back to the Compliance Department, and the Compliance Department shall cause a copy of the complaint to be delivered to the Marshal's Office of Richmond County. (j) Within seven (7) business days of receipt of a copy of the complaint from the Compliance Department, the Marshal or his or her designee shall cause a copy of the complaint and a summons to be served on the respondent. The summons shall direct the respondent to appear before a judge of the Richmond County Civil & Magistrate Court on a date and time certain for a preliminary determination hearing. For purposes of this section, service shall mean either personal service or service by certified mail, return receipt requested. (k) Prior to the preliminary determination hearing, the Marshal or his or her designee shall cause the original of the complaint, a copy of the summons, and proof of service of the complaint and summons to be filed with the clerk of the Civil and Magistrate Court. (l) The respondent may file with the Civil & Magistrate Court an answer to the complaint at any time prior to the preliminary determination hearing. However, filing an answer is not mandatory and no adverse inference shall be drawn by the respondent's failure to file an answer. (m) At the preliminary determination hearing, the Civil & Magistrate Court Judge shall review the complaint and answer, if any, to determine: (1) whether the complaint is in conformity with the requirements of this article; (2) whether the proceeding is preempted by federal or state law; and (3) whether the complaint demonstrates facts sufficient to show probable cause of a violation of this article. Upon such determination, the Civil & Magistrate Judge shall enter a written order, expressly stating the foregoing determinations and either dismissing the complaint or scheduling the matter for a trial on the merits of the alleged violation on a date not less than sixty (60) days from the date the written order is filed. (n) In the event the Civil & Magistrate Judge determines that there is probable cause and the Solicitor of Richmond County Civil and Magistrate Court determines that there is just cause to proceed and that the alleged violation should be prosecuted, the Solicitor shall, within fifteen (15) days of the date the written order is filed, draw up, file with the Clerk of Civil and Magistrate Court, and serve upon the respondent a formal accusation or similar charging instrument. For purposes of this section, service shall mean either personal service or service by certified mail, return receipt requested. (o) Upon trial, the burden of proof shall be by a preponderance of the evidence. (p) Nothing in this chapter shall be construed to invalidate or restrict or deny any right or remedy any person may have under federal law or preclude any cause of action in court otherwise provided for the violation of any person’s civil right. Penalty. Any person or business found by the civil & magistrate court to have violated any provision of this article shall be subject to a civil penalty of $500.00 for the first violation and $1,000.00 for each subsequent violations. Any person or business found by the civil & magistrate court to have violated any provision of this article more than once within a twelve (12) month period shall be subject to a revocation of business license. A violation of this Code section shall not be deemed a crime. Commission Meeting Agenda 8/3/2021 2:00 PM Request to move fund balance from State Drug to purchase vehicles Department:Richmond County Sheriff’s Office (RCSO) Department:Richmond County Sheriff’s Office (RCSO) Caption:Motion to approve a request from the Richmond County Sheriff’s Office to move funds in the amount $130,000.00 out of State Drug fund balance to the vehicle account. The agency intends to use this funding to purchase new vehicles. (Approved by the Finance Services Committee July 27, 2021) Background:The Richmond County Sheriff's Office has funding available in the State Drug Fund fund balance. The Sheriff’s Office would like to use the funding to purchase new vehicles for the Richmond County Sheriff’s Office. Analysis:The Richmond County Sheriff's Office would like to purchase vehicles. The vehicles will be used by the Narcotics Division and Administration Division. Financial Impact:The Richmond County Sheriff's Office has funding available in the State Drug Fund Balance and RCSO is requesting moving $130,000.00 to the vehicle account. Alternatives:None Recommendation:Move funding in the amount of $130,000.00 from account 212000000-1342210 to account (212032110-5422110) for vehicles. Funds are Available in the Following Accounts: Funding is available in account 212000000-1342210. Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM Four Speed Humps on Bellemeade Drive Department: Department: Caption:Motion to approve the designation of a funding source of the traffic operations section of the FY22 budget for the installation of the four speed humps for Bellemeade Drive with a construction cost of $14,000 and receive a recommendation back from the Administrator at the next meeting regarding a funding source for the installation of speed humps in other areas without charging taxpayers for those installations. (Approved by Engineering Services Committee July 27, 2021) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo /- \bFr-' It (i I A Bellemeade Drive - Speed Hump Fee District parcels ENGI N EERING DEPARTMENT Hameed Malik, P.E., Ph D, John Ussery P.E., Director AssistantDirectorTraffic -€.**-5-t*2--J,-* Address APN 3101 Bellemeade Dr 084-2-0085-00-0 3102 Bellemeade Dr 084-2-034-00-0 3103 Bellemeade Dr 084-2-006-00-0 3105 Bellemeade Dr 084-2-007-00-0 3107 Bellemeade Dr 084-2-008-00-0 3108 Bellemeade Dr 084-2-024-OO-O 3L09 Bellemeade Dr 084-2-009-00-0 3110 Bellemeade Dr 084-2-023-00-0 3111 Bellemeade Dr 084-2-010-00-0 3112 Bellemeade Dr 084-2-022-00-O 3113 Bellemeade Dr 084-2-011-00-0 311.4 Bellemeade Dr 084-2-021-00-0 3115 Bellemeade Dr 084-2-012-00-0 3116 Bellemeade Dr 084-2-020-00-0 3117 Bellemeade Dr 084-2-013-00-0 3118 Bellemeade Dr 084-2-019-00-0 3119 Bellemeade Dr 084-2-015-00-0 3120 Bellemeade Dr 084-2-018-00-0 3121 Bellemeade Dr 084-2-0L6-00-0 3122 Bellemeade Dr 084-2-156-00-0 3L23 Bellemeade Dr 084-2-017-00-0 3124 Bellemeade Dr 084-2-L97-00-0 3125 Bellemeade Dr 084-2-196-00-0 3126 Bellemeade Dr 084-2-198-00-0 3127 Bellemeade Dr 084-2-195-00-0 3128 Bellemeade Dr 084-2-199-00-0 3130 Bellemeade Dr 084-2-200-00-0 3131 Bellemeade Dr 084-2-184-00-0 3132 Bellemeade Dr 084-2-20L-00-0 3133 Bellemeade Dr 084-2-183-00-0 3134 Bellemeade Dr 084-2-202-00-O 3135 Bellemeade Dr 084-2-182-00-0 3136 Bellemeade Dr 084-2-203-00-O 3137 Bellemeade Dr 084-2-181-00-0 3138 Bellemeade Dr 084-2-204-00-0 Engineering Administration Section 505 Telfair Street - Augusta, GA 30901 (7 06) 796-s040 - Fax (7 06) 796-s04s WWW.AUGUSTAGA.GOV 3139 Bellemeade Dr 084-2-180-00-0 3140 Bellemeade Dr 084-2-205-00-0 240L Bellemeade Ct 084-2-02s-00-0 2402 Bellemeade Ct 084-2-033-00-0 2309 Hardwick Rd 084-2-185-00-0 3314 Tate Rd 084-2-205-00-0 Engineering Administration Section 452 Walker St, Ste 110 - Augusta, GA 30901 (7 06) 796-5040 - Fax (7 06) 796-5045 WWW.AUGUSTAGA.GOV Commission Meeting Agenda 8/3/2021 2:00 PM Motion to determine that a portion of Parham Road (off Gordon Highway), Tract 5-B, and Tract 6 as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the c Department:Engineering Services Department:Engineering Services Caption:Motion to determine that a portion of Parham Road (off Gordon Highway), Tract 5-B, and Tract 6 as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. (Approved by the Engineering Services Committee July 27, 2021) Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The map of said portion of Parham Road (off Gordon Highway), Tract 5-B, and Tract 6 is attached. Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that portion of Parham Road (off Gordon Highway), Tract 5-B, and Tract 6 be abandoned. Cover Memo Recommendation:Approve determination and request for abandonment of a portion of Parham Road (off Gordon Highway), Tract 5-B, and Tract 6 pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo SNEHCAJ.LDI V A D ROYEVRUSDN A L D E RETSIGER A IGROEG No. 3170 Professional Land Surveying GIS Mapping JACHENS LAND SURVEYING, INC. FROM LETTER FROM COLUMBIA COUNTY DATED JULY 2ND, 2020: The subject property is currently zoned S-1 (Special) for a racetrack use per RZ03-01-05. This zoning classification is governed by a narrative and site plan. Per the adopted plan, the front building setback is 40 feet from Gordon Highway and side and rear setbacks are 20 feet. A corresponding 20 foot landscape strip along road frontages and a 20 foot buffer along other property lines is shown on the site plan. The property does include area within both Columbia County and Augusta. Zoning verification from Augusta is recommended for the portion within their boundary. FROM LETTER FROM COLUMBIA COUNTY DATED JULY 2ND, 2020: The subject property is currently zoned R-A (Residential Agricultural). Building setbacks are 10 feet from the side property lines, 25 feet from the rear property line, and 25 feet from the front property lines. If the property were redeveloped under the current zoning, a natural buffer of 25 feet would be required to the properties to the north, south, and west and a 30 foot natural buffer to the property to the east at 3157 Gordon Highway would be required. SNEHCAJ.LDI V A D ROYEVRUSDN A L D E RETSIGER A IGROEG No. 3170 Professional Land Surveying GIS Mapping JACHENS LAND SURVEYING, INC. FROM LETTER FROM COLUMBIA COUNTY DATED JULY 2ND, 2020: The subject property is currently zoned S-1 (Special) for a racetrack use per RZ03-01-05. This zoning classification is governed by a narrative and site plan. Per the adopted plan, the front building setback is 40 feet from Gordon Highway and side and rear setbacks are 20 feet. A corresponding 20 foot landscape strip along road frontages and a 20 foot buffer along other property lines is shown on the site plan. The property does include area within both Columbia County and Augusta. Zoning verification from Augusta is recommended for the portion within their boundary. FROM LETTER FROM COLUMBIA COUNTY DATED JULY 2ND, 2020: The subject property is currently zoned R-A (Residential Agricultural). Building setbacks are 10 feet from the side property lines, 25 feet from the rear property line, and 25 feet from the front property lines. If the property were redeveloped under the current zoning, a natural buffer of 25 feet would be required to the properties to the north, south, and west and a 30 foot natural buffer to the property to the east at 3157 Gordon Highway would be required. SNEHCAJ.LDI V A D ROYEVRUSDN A L D E RETSIGER A IGROEG No. 3170 Professional Land Surveying GIS Mapping JACHENS LAND SURVEYING, INC. FROM LETTER FROM COLUMBIA COUNTY DATED JULY 2ND, 2020: The subject property is currently zoned S-1 (Special) for a racetrack use per RZ03-01-05. This zoning classification is governed by a narrative and site plan. Per the adopted plan, the front building setback is 40 feet from Gordon Highway and side and rear setbacks are 20 feet. A corresponding 20 foot landscape strip along road frontages and a 20 foot buffer along other property lines is shown on the site plan. The property does include area within both Columbia County and Augusta. Zoning verification from Augusta is recommended for the portion within their boundary. FROM LETTER FROM COLUMBIA COUNTY DATED JULY 2ND, 2020: The subject property is currently zoned R-A (Residential Agricultural). Building setbacks are 10 feet from the side property lines, 25 feet from the rear property line, and 25 feet from the front property lines. If the property were redeveloped under the current zoning, a natural buffer of 25 feet would be required to the properties to the north, south, and west and a 30 foot natural buffer to the property to the east at 3157 Gordon Highway would be required. Commission Meeting Agenda 8/3/2021 2:00 PM Notification of Emergency Procurement of Services to assess and repair speed control system for pump turbine number 9 at the Goodrich Street Raw Water Pumping Station. Department:Utilities Department:Utilities Caption:Motion to approve Notification of Emergency Procurement of Services to assess and repair speed control system for pump turbine number 9 at the Goodrich Street Raw Water Pumping Station. (Approved by Engineering Services Committee July 27, 2021) Background:The speed control system for the number 9 pump turbine at the Goodrich Street Raw Water Pumping Station began to develop operational issues. Our evaluation of the system indicated that there were apparent alignment issues with the system. In order to determine the extent of the issues and develop a repair plan we enlisted the services of K Machine Industrial Services. This vendor has significant experience in successfully addressing similar issues in the past with this type of equipment. During their evaluation it was determined that some replacement components would need to be fabricated in order to provide a stable system. The additional work required has increased the project cost above $25,000.00. Analysis:The additional work is being performed as an emergency procurement with a total project cost of $37,035.00. Financial Impact:$37,035.00 Alternatives:None Recommended Recommendation:Ratify emergency procurement of services. Funds are Available in the 506043510/5425110 Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM Transportation Improvement Program Projects Professional Services Enhance the Operational Efficiency of Various Intersections Project Numbers: PI 0012866, PI 0012867, PI 0012868 RFQ 17-127 Department:Engineering Department:Engineering Caption:Motion to approve Supplemental funding (SA#2) for continuity of Engineering Phase of Design Engineering Consultant Agreement to Hussey Gay Bell and DeYoung (HGB) in the amount of $80,700.00 for Augusta Engineering Transportation Improvement Program (TIP) Operational Efficiency of Various Intersections Project. Requested by AED. RFQ 17-127 (Approved by Engineering Services Committee July 27, 2021) Background:The Project is traffic flow operational efficiency of various intersections and listed in the Augusta Metropolitan Planning Organization (MPO) TIP. Project funding is 80/20 federal funded cost sharing project. The purpose of this project is gaining operation efficiency by widening of the intersections to allow for left turn lane. The project consists of Barton Chapel Road @ Gordon Hwy, Robert C Daniel @ Wheeler, and Wheeler Road I-20 to Augusta West Parkway Corridor. Preliminary design is competed and right of way acquisition is authorized in FY2022 (Federal fiscal year) and construction in FY2023 (Federal fiscal year). GDOT requires that, for projects with federal aid funding, local governments shall follow GDOT project development process and use services provided only by GDOT certified professionals or professional firms. During the GDOT review of ROW cost estimates prepared by Augusta, GA, recent changes in GDOT’s policy made it necessary to add a prequalified ROW Acquisition specialist to the project design team (HGB) to perform the required ROW services. Analysis:GDOT conducts project ROW cost estimate annually. During the GDOT latest review of ROW cost estimates prepared by Augusta, GA, recent changes in GDOT’s policy made it necessary to add a prequalified ROW Acquisition specialist to the HGB Team to perform the required ROW certification for Cover Memo PI’s 0012866, 0012867 & 0012868. SA#2 is needed for such service and complete the project ROW cost estimate latest submittal. Delay in submitting ROW certified estimate may result in losing federal share of funds since TIP funds allocation is very competitive Financial Impact:Funds are available in the amount of $80,700.00 TIA Discretionary fund. Alternatives:Do not approve and identify local funds to complete the project. Recommendation:Approve Supplemental funding (SA#2) for continuity of Engineering Phase of Design Engineering Consultant Agreement to Hussey Gay Bell and DeYoung (HGB) in the amount of $80,700.00 for Augusta Engineering Transportation Improvement Program (TIP) Operational Efficiency of Various Intersections Project. Requested by AED. RFQ 17-127. Funds are Available in the Following Accounts: 80,700 – 235-041110-5212115 (TIA Discretionary Funds) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo June 28, 2021 John Ussery, P.E. Assistant Director – Traffic Engineering Augusta Engineering Department 452 Walker Street, Suite 110 Augusta, Georgia 30901 VIA E-mail RE: Right-of-Way (ROW) Acquisition Services Fee Request 17-014 Augusta Intersections (PI 0012866, PI 0012867 and PI 0012868) Mr. Ussery: This letter is a request for additional fees associated with the Augusta Intersections projects. During the GDOT review of ROW cost estimates prepared by City of Augusta, recent changes in GDOT’s policy made it necessary to add a prequalified ROW Acquisition specialist to the Hussey Gay Bell Team to perform the required ROW services for PI’s 0012866, 0012867 & 0012868. At the request of Augusta Engineering Department, Hussey Gay Bell searched the list of prequalified ROW Acquisition firms to begin negotiations with. CHB Acquisition Services, LLC in Warrenton, Georgia provided us with the attached fee (summarized below). Below is a summary of the additional fees requested. See attachments for supporting documentation. PI 0012866 Detailed Cost Estimate & Acqusisiton Svcs $6,900.00 PI 0012867 Detailed Cost Estimate & Acqusisiton Svcs $60,400.00 PI 0012868 Detailed Cost Estimate & Acqusisiton Svcs $13,400.00 TOTAL ADDITIONAL FEE: $80,700.00 You can contact me with any questions or concerns at cparker@husseygaybell.com or at 770-476-7782. Sincerely, Clint V. Parker, PE, PMP Project Manager Hussey Gay Bell Cc: Tevia Brown, Augusta Engineering Department Attachments: Attachment A – CHB Acquisition Services Proposal Attachment B – CHB GDOT Prequalification Attachment C – CHB DBE Certification 29 W. Gibson Street, P, O, Box 632, Warrenton, Georgia 30828 Cell: 706.832.1412 • Proposal-Preliminary Cost Estimate and Acquisition May 4, 2021 TAX ID Number: 45-3645141 Hussey, Gay Bell C/O Clint Parker, P.E., PMP 2160 Satellite Blvd, Suite 250 Duluth, Ga. 30097 PI 0012866, 12867, and 12868 COUNTY: Richmond Dear Mr. Parker, Below is my quote for preparing the preliminary cost estimate. Task Sub Total Detailed Cost Estimate-12866 24 hrs X $125 $3,000.00 Detailed Cost Estimate-12867 36 hrs X $125 $4,500.00 Detailed Cost Estimate-12868 24 hrs X $125 $3,000.00 Total due PCE’s $10,500.00 Below is my quote for acquisition. Task Sub Total 12866-3 parcels $1300 X 3 $3,900.00 12867-43 parcels $1300 X 43 $55,900.00 12866-8 parcels $1300 X 8 $10,400.00 Total due acquisition $70,200.00 If you need more information, please give me a call at (706)-832-1412. Yours very truly, Cheryl H. Brewer CHB Acquisition Services, LLC GDOT Consultant Acquisition Manager V12_2020_12_23 STATE OF GEORGIA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PREQUALIFICATION CERTIFICATE Name: Cheryl Brewer Address: CHB Acquisition Service LLC 29 West Gibson Street P.O. Box 632 Warrenton, Georgia 30828 Issue Date: May 17, 2019 Date of Expiration May 19, 2022 Signature: Troy A. Hill, ROW Administrator You are qualified to provide ROW Services to the GA Department of Transportation for the Service Classifications checked below. A – Relocation Services ☒ A-1 Conceptual Stage Study ☐ A-2 Relocation (Benefits Package Prep) ☐ A-3 Relocation Benefits Package Reviewer ☐ A-4 Relocation Benefits Training Instructor B - Pre/Post Project Prep Services ☐ B-1 Plan Review ☐ B-4 Quit Claim Deed Preparation C – Valuation Services ☒ C-1 Appraisal Report – Level 1 ☐ C-2 Appraisal Review Report ☐ C-3 Cost-to-Cure Report ☐ C-4 Trade Fixture Report ☐ C-5 Sign Appraisal ☐ C-6 Environmental Assessment Report ☐ C-7 Septic Tank/Well Estimators ☐ C-8 Timber Report ☒ C-9 Detailed Cost Estimator ☒ C-9-A Detailed ROW Cost Estimator for Negotiation ☒ C-10 Preliminary Cost Estimator ☒ C-11 Concept Team Meetings D – Acquisition Services ☒ D-1 R/W Project Manager ☒ D-2 Pre-Acquisition Agent ☒ D-3 Acquisition Manager ☐ D-4-A Negotiation Agent Trainee ☐ D-4-B Negotiation Agent 1 ☐ D-4-C Negotiation Agent 2 ☒ D-4-D Negotiation Agent 3 ☒ D-5 Relocation Negotiation Agent ☒ D-6 Administrative Review Officer (Appeals) ☐ D-7 Interpreter ☒ D-8 District Acquisition Support Consultant ☐ D-9 ROW Training Instructor E – Property Management Services ☐ E-1 Asbestos Inspection ☐ E-2 Asbestos Abatement ☐ E-3 Demolition ☐ E-4 UST Removal ☐ E-5 Site Inspector ☐ E-6 Surplus Property Disposal Agent ☐ E-7 Surplus Property Leasing Agent ☐ E-8 Surplus Property Management Project Manager F - Court Coordination Services ☐ F-1 Court Coordinator Commission Meeting Agenda 8/3/2021 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the Regular Meeting held on July 20, 2021 and Special Called Meetings held July 21 and 27, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo -t Commission Meeting Agenda Commission Chamber - 7120t2021 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Johnson, Frantom,Scoff, McKnight, D. Williams, Hasan and Clarke, members of Augusta Richmond CountyCommission. INVOCATION: Pastor John Donaldson Burns Memorial United Methodist Church PLEDGE OF ALLEGIANCE TO TFM FLAG OF THE LINITED STATES OF AMERICA. CONSENT AGENDA (Items l-39) PUBLIC SERVICES 1. Motion to approve New Location: A.N. 21-20: request by Ryan Thomas Zadina Itemfor a retail package Beer & Wine License to be ur.d i, connlction with Express Action:Lottery located at 3252 Wrightsboro Rd. District 2. Super District 9. Approved(Approved by Public Services Committee July 14,2021) B AN-21-2o.Ddf B ItemAonrovalsheet.html Motions Y:li"' Motion rexrr ype A .._..^_.^ Motion to approve.APProve Motion passes lo-0. Made By Seconded By Motion Result Commissioner Commissioner Bobby Williams Ben Hasan Passes 2' Motion to approve New Location: A.N.2l-21: request by Tyson T. Denizhan Itemfor an on premise consumption Beer & Wine License to be used in connection Action:with Ephesus Med, LLC located at 3102 Washington Rd A. District 7. Super ApprovedDistrict lO.(Approved by public Services committee July 14,2021,) a - Motion to approve. commissioner commissionerApprove Motion Passes l0-0. Bobby williams Ben Hasan Passes 3. Motion to approve New Location: A.N. 21-22: request by Vincent Ingallinera Item for an on premise consumption Incidental Beer & Wine License to be used in Action: connection with Source Code Escape Games located at 1025 Broad Street. Approved District 1. Super District 9. (Approved by Pubtic Services Committee July 14,2021) E AN-2l-2l.pdf B ItemAoorovalSheet.html Motions Motion Motion Textrype E AN-21-22.ndf B ItemAoorovalSheet.html Motions Motion Motion Text'l'ype B AN-21-23.pdf E ltemApprovalsheet.html Motions Motion Motion Textrype seconded By X;til seconded By f."rtil Seconded By Motion Result Made By Made By Made By ^ Motion to approve. Commissioner CommissionerApprove *lrton Passes 10-0. Bobby williams Ben Hasan Passes 4. Motion to approve Existing Location: A.N. 2l-23: A request by Naveed H. Item Gojali for a ietail package Beer & Wine License to be used in connection with Action: Gaie Two Stop N Sf,op tcated at 2985 Gordon Hwy. District 3. Super District Approved 10. (Approved by Public Services Committee July 14,2021) ^ Motion to approve. commissioner commissionerApprove 'Jilato, Passes 10-0. Bobby williams Ben Hasan Passes 5. Motion to approve the change order #2 s.D. clifton Baggage Handling Item Replacement Pioject in the amount of $5,626.00 and a 14 day addition to the Action: contract time. (Approved by Public Services Committee July 14,2021)' Approved Commissioner Commissioner Bobby williams Ben Hasan Passes 6. Motion to approve the Daniel Field Airport receiving a l00o/o federal grant from Item the American Rescue Plan Act (ARPA) and approval of the mayor signing a Action: resolution acknowledging the acceptance of said funding.(Approved by Public Approved Services Committee July 14,2021) E Aooproved Grant Aoolication from Aususta Finance.ndf [3 ARPA R€solution.pdf [3 Co-O2.odf B ItemAnorovalshect.html Motions Motion Motion Textrype A ---^_.^ Motion to approve.APProve Motion passes lo-0. E ItemAoorovalsheet.html Motions Motion Motion Textrype ^ Motion to aoorove.APProve Motion passes lo-0. Motions Motion Motion Textrype Made By Seconded By Made By Seconded By Made By Seconded By Motion Result Motion Result Motion Result Passes Commissioner Commissioner Bobby williams Ben Hasan Passes 7. Motion to approve entering into Phase V contract with MCCi, LLC as a sole Item source vendor for the amount of 'not to exceed $90,000.00' for the purpose of Action: digitizing and indexing historic building plans. (Approved by Public Services Approved Committee July 14, 2021) E MCCi Sole Sourcc documents 20210630.pdf B MCCi Scrnnins Contract Cilt- of Aususta - 20162 - McciscentrinEordcr (FINAL) 20210630.pdf B ItemApprovelsheet.html A -^_^_-^__ Motion to approve. Commissioner CommissionerADDTOVCr r - - Motion Passes l0-0. Bobby Williams Ben Hasan 8. Motion to approve the purchase of a second exit lane egress tunnel unit and to Item authorize staff to amend the original purchase order to reflect the total costs of Action: two (2) units. (Approved by Public Services Committee July 14,2021) Approved 9. Motion to approve request by Dorothy J. Smith for a Massage Operator License Item to be used in connection with Massage CSRA located at 3933 Wrightsboro Rd. Action: District 3. Super District 10. (Approved by Public Services Committee July Approved 14,2021) ^ Motion to approve. CommissionerApprove Motion Passes l0-0. Bobby williams B sKM c4582lo6o3o949o.pdf B ItemApprovalsheet.html Motions Motion -'"""-' Motion Text'l'ype E massaseCSRA.odf IB It€mAoprovalsheet.html Motions Motion Motion Text'l'ype seconded By Motion Result Commissioner Ben Hasan Passes seconded By Motion Result Made By Made By ^ Motion to approve. Commissioner CommissionerApprove iti"ii* passes l0-0. Bobby williams Ben Hasan Passes 10. Alcohol Ordinance: Motion to approve amendments to the Augusta, Georgia ltem Code, Title 6, Chapter 2, Article l, Alcoholic Beverages, to include delivery of Action: off premise consumption alcoholic beverages as provided for in Georgia House Approved Bill 879; to provide that restaurants may offer mixed drinks to-go as provided for in Georgia Senate Bill 236, to include beer and wine in unopened packages; and to include hours of sale for Single Event Alcohol Licenses. (Approved by the Commission July 1, 2019 - Second Reading) B ALCOHOL ORDINANCE AMENDMENTS PROPOSED restaurants mixed drink and home deliverv 20210603.docx B ltemAoorovalSbeet.html Motions Motion Text Made By Seconded By Motion Motion Type Result ^ Motion to approve. Commissioner CommissionerApprove vtotion passes l0-0. Bobby williams Ben Hasan Passes ADMINISTRATIVE SERVICES 11. Motion to approve due to the fact that purchases on the individual purchase Item orders will exceed S25,000.00 per order. The following annual bid item:Utilities Action: Department - 2l-066 - Warehouse Inventory Supplies. (Approved by Approved Administrative Services Committee July 14, 2021) B Invitation to Bid Sent to Newspapcr.doc B 2I-066 OFFICIAL TAB SHEET.xIsx B 2l-066 Procuremept Source Sckction Methods end Contract Award,xlsr B 2l-166 D€pt Rccommendrtion of Award.pdf H 21-066 Planholders List.pdf lB ItemAonrovalshcct.htmt Motions X:ll"' Motion Text Made By Seconded By MotionType Result A --..^_-^ Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Bobby williams Ben Hasan Passes 12. Motion to approve the location of the historical marker honoring Augusta's Item African American caddies and the COVID-I9 memorial plaque. (Approved by Action: Administrative Services Committee July 14,2021) Approved B Covid-I9 }lemorial + Caddies Plaoues .pdf @ ItemAoorovalsheet.html Motions X:ll" Motion Text Made By seconded By MotionI'ype - ---- -'t Result A -.^-^-.^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Bobby williams Ben Hasan Passes 13. Motion to approve and allow (thru HRs normal hiring process) the addition of Item one (1) new full-time position, to be named Administrative Assistant III, to the Action: department of Housing and Community Development. (Approved by Approved Administrative Services Committee July 14, 2021') H 2021-14-07 Admin Services Administretivc Assistant III - 2021 (002).pdf 14. Motion to approve a request for Augusta, Georgia to enter in to a Memorandum Item of Understanding (MOU) with the Augusta Housing Authority (AHA) to Action: support the acceptance of up to 155 Emergency Housing Vouchers, from the Approved U.S. Department of Housing and Urban Development (HUD), through the Augusta Housing Authority and in partnership with the HUD recognized Coordinated Entry project sponsor, CSRA EOA, Inc. In order to meet HUD's submission requirement, the community must have an MOU in place between AHA, Augusta, GA and CSRA EOA, Inc. as the designated Coordinated Entry project sponsor for the community. Also, authority for the Mayor to execute this MOU as Augusta, Georgia's Certifying Official is included in this request. (Approved by Administrative Services Committee July 14,2021') B Emerpencv Housinq Voucher MOU DRAFT.pdf B PIH Notice 2021-15 Emcrgencv Housins Vouchers - Oneratins Rcouircmcnts..ndf B ltemAonrovalsheet.html Motions Motion- ------ Motion Textrype a._._.__ . Motionto approve.APProve Motion Passes lo-0. H ltemAoorovalsheet.html Motions ryJ:"" Motion rext Commissioner Commissioner Bobby williams Ben Hasan Passes Made By Seconded By Made By Seconded By Motion Result Motion Result a,-.-,.__-_ Motionto approve. Commissioner CommissionerApprove Motion passes l0-0. Bobby williams Ben Hasan Passes 15. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide Laney Walker/Bethlehem Revitalization Funding to Action: contract with Capitalrise, LLC to develop new construction of one (l) single Approved family unit.(Approved by Administrative Services Committee July 14, 2021) B Contract 936 Bovd Capitalrise WD.pdf B Copv of 936 Bovd Lane Write-Uo .odf 16. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide Laney Walker/ Bethlehem Revitalization Funding to Action: contract with Capitalrise, LLC to develop new construction of one (1) single Approved family unit. (Approved by Administrative Services Committee July 14, 2021) [3 Contract 934 Bovd Caoitalrise WD 070621.odf B ltemAnorovalsheet.html Motions B ItemAoorovalSheet.html Motions ryJ:'" Motion rext ^ Motion to approve.Approve Motion Passes l0-0. f#:'" Motion rext B Rehab Contract.pdf iB ItemApprovalsheet.html Motions Motion;-'--" Motion Textrype ^ Motion to approve.Approve Motion Passes l0-0. Commissioner Commissioner Bobby williams Ben Hasan Passes Made By Seconded By Made By Seconded By Made By Seconded By Motion Result Motion Result Motion Result ^ Motion to approve. Commissioner CommissionerApprove vtotio, passes 10-0. Bobby williams Ben Hasan Passes 17. Motion to approve four (4) Rehabilitation projects. (Approved by Item Administrative Services Committee July 14,2021) Action: Approved Commissioner Commissioner Bobby williams Ben Hasan Passes PUBLIC SAFETY 18. Motion to approve Augusta-Richmond County FY22 Capacity Agreement for ltem State Inmates being housed at the Richmond County Correctional Institution. Action: (Approved by Public Safety Committee July 14,2021) Approved B Aususta.Richmond Countv.FY22.doc [9 ItemAoorovalsheet.html Motions X:j*l'" Motion Text Made By seconded By MotionrYPe - ----- -'I Result A---^_.^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Bobby williams Ben Hasan Passes 19. Motion to approve erecting signage surounding the Paine College Campus Item referring to the area as Historic Paine College District 15th St at Central Action: Avenue; Druid Park at Central Avenue and Druid Park at Laney-Walker Approved Blvd. (Approved by Public Safety Committee July 14,2021) B ltemAnorovalSheet.html Motions X:11"' Motion Text Nrade By seconded By Motion'l'ype - ----- -r --------- -J Result A .^__^-.^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Bobby williams Ben Hasan Passes 20. Motion to authortze award of RFP #21-126, Online Training & Records Item Management System, of Augusta, Georgia Fire Department to Target Solutions Action: subject to final contract negotiations; also authorize the Mayor to execute the Approved final negotiated contract. (Approved by Public Safety Committee July 14, 202r) [3 SGM Printer210629l0230.pdf E 2l-126 Requrst for Prooosal sen( to newsoaoer.doc B 2l-126 TAB.pdf E 21-126 Cumul.tive Eval.xlsx B 2l-126 Recommendetion Letter.pdf It="| 2l -l 26 Planholders.pdf B FYI Process Reeuardins RFP uodated 5-3-2l.docx B ItemAoorovalsheet html Motions Motion Motion Text Made By seconded By f"".lii'rype Approve Motion to approve. Commissioner Commissioner Passes Motion Passes l0-0. Bobby Williams Ben Hasan FINANCE 21. Motion to approve $30,000 allocation to support ARC redistricting process. Item (Approved by the Redistricting Subcommittee June 16,2021 and Finance Action: Committee July 14,2021) Approved B ltemAoorovalsheet.html Motions Motion Motion;----" Motion Text Made By Seconded By'lype "*-- -" Result A---^_.^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Bobby williams Ben Hasan Passes 22. Motion to approve funding of operating, capital & encumbrance caryovers. Item (Approved by Finance Committee July 14,2021\ Action: Approved B 2021 Carryover reoucsts summarv.ndf B ltemApprovalsheet.html Motions Motion Motion;-'--" Motion Text Made By Seconded By'I'ype - ---- -r Result A ^--^-.^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Bobby williams Ben Hasan Passes 23. Motion to approve resolution authorizing the execution of an ltem Intergovemmental Service Agreement between Augusta and the Augusta Action: Coliseum Authority in connection with the New James Brown Arena Project. Approved (Approved by Finance Committee July 14,2021) [3 Authorizinp Resolution of Commission Aususta Coliseum Authorifv Bond.pdf B Interqovernmenlal Seruice Aornament Aroilcfa Caticenm Arrthnrit Rani ^df E ltemApprovalsheet html Motions fr"J:"' Motion Text Made By seconded By ["rlir" Approve Motion to approve. Commissioner Commissioner Passes Motion Passes l0-0. Bobby Williams Ben Hasan 24. Motion to approve resolution calling for an election on November 2,2021 for ltem the determination by the voters whether Augusta should issue up to Action: $240,000,000 in general obligation bonds for the New James Brown Arena Approved Project.(Approved by Finance Commiffee July 14,2021) B Rcferendum Resolution Augusta Arena GO Bonds.pdf B ltemApnrovalsheet.html Motions X:j*l"' Motion Text Made By seconded By MotionType Result a _-,-,-____ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Bobby williams Ben Hasan Passes ENGINEERING SERVICES 25. Motion to approve a change order in the amount of $161,806.20 to Blair ltem Construction, Inc. for the additional construction services needed on the Action: Augusta Canal - Seepage Repair at Rock Creek Outfall Project. (Approved by Approved Engineering Services Committee July l4r202l) B Canal Near Rock Creek Aerial.ndf E Construction Chanqc Ordcr Form with Accountins Summerv.pdf E Orisinal Commission Apnroval rnd PO.ndf B ItemAonrovalsheet.html Motions Y:]1"" Motion Text Made By seconded By MotionType Result ^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Bobby williams Ben Hasan Passes 26. Motion to approve award of Bid ltem 2l-163 Seal and Coat the Highland Tank ltem Farm Room Concrete Floor to Industrial Repair Inc. at a total cost of Action: $73,700.00. (Approved by Engineering Services Committee July 14,2021) Approved B 2l-163 Advertisement to Paper.docx B 21-163 Pre-Bid Attendance Shcct.pdf B 21-t63 TAB oTFICIAt-.xts [3 21-163 Award Recommendation.pdf B 21-163 Planholders List.pdf B ItemApnrovalSheet.html Motions Y:j*l"' Motion Text Made By seconded By Motion Type Result ^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Bobby williams Ben Hasan Passes 27. Motion to approve awarding of Utilities Bid #20-218 to Approved Bidders. Item (Approved by Engineering Services Committee July 14,2021) Action: Approved E 20-218 Advertisement to Peper.docr B 20-218 Officirl Teb Sheet.xlsx B 20-218-Meter Bid Letter of Award.pdf [=i 20-218 Plenholders List.odf B ItemApprovelsheet.html Motions Y:j*i" Motion Text Made By seconded By Motion Type Result a ._ -, _ Motion to approve. Commissioner CommissionerApprove vtotion passes l0-0. Bobby williams Ben Hasan Passes 28. Motion to approve the Deed of Dedication for Brookstone at Rae's Creek. Item (Approved by Engineering Services Committee July 14,2021) Action: Approved B Brookstone at Rae s Creek DoD.odf B U,x A B Brookstone at Rae s Creek-ndf B ItemAoprovalsheet.html Motions Motion';;"J:"" Motion Text Made By Seconded By H:Ti," ^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Bobby williams Ben Hasan Passes 29. Motion to receive update regarding Bussey Road Paving and other Drainage Item Matters. Also Authorize Analysis Section Recommended Actions. Requested by Action: AED. (Approved by Engineering Services Committee July 14,2021) Approved B Bussey Road Risht of Wav Map.odf B LTnoavc Rd Guidance.pdf E ltemAporovelshcet.html Motions X:j*l"" Motion Texr Made By seconded By MotionlYPe - ---- -r Result ^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Bobby williams Ben Hasan Passes 30. Motion to approve tasking the Engineering Department to contact GDOT ltem reference cleaning the drainage ditch along Gordon Highway from Wright One Action: Paint & Body to Milledgeville Road. Also evaluate and improve the ditch that Approved carries this drainage to Rocky Creek. This ditch runs behind the Kia dealership on Gordon Highway. It is no longer functional. This situation causes floodingat 1824 Gordon Highway and long the right of way. (Approved by En gineerin g Services Committee July 14, 2021) [3 ItemAnorovalSheet.html Motions Y:tl'" Motion Text Made By Seconded By MotionlYPe - ----- -r --------- -l Result A---^_.^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Bobby williams Ben Hasan Passes 31. Motion to approve and Accept Alley with its Right-of-Way (depicted as Tract ltem "B-1" on attached As-built) Connecting Floyd Street (Public Road) to Action: McCauley Street (Public Road) into Augusta, Georgia Public Roadway System Approved upon Receipt of its Certified Plat & Proof of Ownership, Deed of Dedication and required other Legal Documentation as determined by Augusta Engineering Department. Requested by AED. (Approved by Engineering Services Committee July | 4, 2021) [3 2021-0047 Asbuilt Flovd Strcet.ndf B Foundarv Place.ndf seconded By Motion Result ^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Bobby williams Ben Hasan Passes 32. Motion to approve the deeds of dedication, maintenance agreements, and road Item resolutions submitted by the Engineering and Augusta Utilities Departments for Action: Haynes Station Phase I l. (Approved by Engineering Services Committee Approved July 14,2021) B ItemAuorovalsheet.html Motions Motion----'-" Motion Texttype B ltemApprovalsheet.html Motions f#:"" Motion rext Made By Made By B Resolutions Havnes Station Ph Xl.doc B Richard Hollidrv Insocction Memo.doc B Hrvnes Station 11 Deed of Dedication Eneineerins SIGNED.ndf H Havnes Stetion ll Deed of Dedication Utilities.ndf B Havnes Stetion 1l Maintenance Asreement Eneineerinp.odf B Havnes Station ll Maintenance Aereement tltilitics.ndf B Havnes Station 1l Final Plat.odf Seconded By Motion Result A ---^-.^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Bobby williams Ben Hasan Passes 33. Motion to determine that Crescent Drive, as shown on the attached map has Item ceased to be used by the public to the extent that no substantial public purpose is Action: served by it or that its removal from the county road system is otherwise in the Approved best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. 532-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (Approved by Engineering Services Committee July 14,2021') E Crescenl Drive Agenda ltem - 2nd Reading,docx B Resolution Crescent Drive.docx B Resolution Crescent Drive.docx [3 Man - Crescent Drivc.ndf B Mao - Crescent Drive.odf B Mao - Crescent Drive.odf B ItemApprovelsheet.html Motions Y:tl"t Motion Text Made By seconded By Motion 'f ype - ----- -'1 --------- -r Result A ---^-.^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Bobby williams Ben Hasan Passes 34. Motion to approve award of Construction Contract to Reeves Construction Co. Item in the amount of $2,483,604.27 for Resurfacing Varies Roads as requested by Action: AED. Award is contingent upon receipt of signed contracts and proper bonds. Approved Bid 2l-186. (Approved by Engineering Services Committee July 14,2021) B Invitetion to Bid Revised E-verifv - Scnt to Paner.docx E 2t-t8o nia tab.nar B 21-186-Reeves Bid Schedulc.pdf B 2l-186 Resurfecinscontract Awerd Memo AED 062t202l.pdf IB CPB Rcsurfacins 21-186 6.29.2021.xlsx B 2l-186 Compliance Revicw.pdf E 21-lE5 Planhotders List.pdf E ItemApprovelsheet.html Motions X:j*1'" Motion Text Made By seconded By MotionType '''--- -'t --------- -'l Result A ---^,.^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Bobby williams Ben Hasan Passes 35. Motion to approve the deeds of dedication, maintenance agreements, and road Item resolutions submitted by the Engineering and Augusta Utilities Departments for Action: Southampton Section 7. (Approved by Engineering Services Committee Approved July 14,2021) B Resolutions Southamoton Scction 7.doc E Richard Hollidav Inspeclion Memo.doc B Southampton Sec 7 Plal.pdf B Southamoton Sec 7 Deed of Dedication Ensineerine SIGNED,odf B Southamoton Scc 7 Deed of Dedication Utilities SIGNED.pdf B Southamoton Scc 7 Maintcnance Asreement Eneineerins SIGNED.odf B Southamoton Sec 7 Maintenance Asreement Utilities SIGNED.ndf B ItemAporovalsheet.html Motions Motion Motion - -"'"" Motion Text Made By Seconded ByType Result a .-.,.. _ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Bobby williams Ben Hasan Passes 36. Motion to task the Engineering Department to conduct a feasibility study for Item the installation of a Traffic Light at the intersection of Peach Orchard Rd. Action: (Highway 25) and Brown Rd.(Approved by Engineering Services Committee Approved July 14,2021) B ItemAporovalsheet.html Motions X:11"' Motion Text Made By seconded By MotionType Result A -_-^-.^ Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Bobby williams Ben Hasan Passes PETITIONS AND COMMUNICATIONS 37. Motion to approve the minutes of the Regular Meeting held on JuJy l, 2021 Item and Special Called Meeting held July 14,2021. Action: Approved E Resular Commission Mcetins Julv I 2021.ndf B Called Commission Meetinq Julv 14 202l.odf B ItemAoorovalsheel.html Motions Motion Motion;----- Motion Text Made By Seconded ByI'ype ''---- -'t Result a -__^_-^ Motion to approve. Commissioner CommissionerApprove Motion pasies 10-0. Bobby williams Ben Hasan Passes OTHER BUSINESS 38. Motion to approve submittal of the funding proposal for Federal Transit Item Administration (FTA) Section 5310 Enhanced Mobility for Seniors and Action: Disabled Persons to the Georgia Department of Human Services and Central Approved Savannah River Area - Agency on Aging.(Approved by Public Services Committee July 14, 2021\ [3 LSCOG GDHS Grant 45 for trrban 53l0.rdf B New Grant Prooosal Administrators aonroval.odf B ItemAnnrovalsheet.html Motions X:ll"' Motion Text Made By seconded By Motion'l'ype - ---- -" --------- -'l Result A---^,.^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Bobby williams Ben Hasan Passes 39. Motion to approve Open Records documents and final DRAFT version of the ltem credit card ordinance, resolution, and user agreement. (Approved by Action: Administrative Services Committee July 14,2021\ Approved B 2021-14-07 DRAFI - ARC Open Records Rcouest Form (003).pdf B 2021-14-07 DRAF-I - ARC Opcn Rccords Policv Procedurcs Mcmo 6.9.21 (0031 (003).pdf B 2021-14-07 Proposed Ordinancc Credit Card and Purchasins Cards for Elected Officiets.Draft dbw edits.pdf [3 ItemApprovalSheet.html Motions Motion Made Seconded Motioni;;;' Motion rext By By Result Unanimous consent is given to add the resolution and the user agreement on the addendum agenda related to this item. Motions X:j*l"' Motion Text Made By Seconded By f*ilt'ype Approve Motion to approve with the Commissioner Commissioner Passes amendments that the Sammie Sias Ben Hasan Administrator or his/her designee serve as the credit card administrator and county purchasing card admministrator, that the commissioners not have credit cards and that the Administrator be given authority to increase the card limit for the Clerk of Commission if necessary to cover Commission expenses. Motion Passes 10-0. *rf **END CONSENT AGENDA**** AUGUSTA COMMISSION 7t20t2021 AUGUSTA COMMISSION REGULAR AGENDA 7 t20t202t (Items 40-50) PUBLIC SERVICES 40. Initiate blight ordinance inspections on Cardinal Regency Mall LLC properties at Item 1200 Gordon Hwy. and 2810 Regency Blvd. (No recommendation from Action: Public Services Committee July 14,2021) None [3 Cardinal Reeencv Mall LLC Prooerties.ndf B ItemApproyalsheet.html Motions Hl:" Motion Text Made By seconded Motion'l'ype By Result Motion to approve having this properff moved to the ^ _ _ -,-_:^. . Dies for Approve fl$::,1ii'"lx"lx1*. " i""#ti:"';J* rack of Second report back within 30 days. FINANCE 41. Presentation by Mauldin & Jenkins of the results of the 2020 Financial Audit. Item Action: Approved B ltemApproYatsheet.html Motions Motion Made Seconded Motioni;;- I\rotion rext By By Result It was the consensus of the Commission that this item be received as information without objection. 42. Call for Forensic Audit of all Departments and programs of the Augusta Item Georgia government. Instruct Procurement to call for bids and complete bid Action: process with 60 days. (Requested by Commissioner John Clarke) Approved B ltemApprovelsheet.html Motions X:j*l'" Motion Text Made By seconded By fJ.iilrype Motion to approve a forensic audit, seek bids and have them Commissioner Approve back within 60 days ::,TTi:11:^'* Catherine Smith- and have a fo.ersic John ularkt M.Krright auditor in place within 90 days. No action is taken on this motion due to the passage of the substitute motion. Motions Motion';;'J:'" Motion Text Made By Seconded By f*ir" Deny Motion to deny. Commissioner Commissioner Passes Voting No: Commissioner Bobby Ben Hasan John Clarke, Williams Commissioner Brandon Garrett, Commissioner Catherine Smith- McKnight, Commissioner Dennis Williams. Motion Passes 6-4. ENGINEERING SERVICES 43. Consideration of implementation of the recommendations for the Augusta Item Landfill Rate Study and a proposed adjustment to the fee structure accordingly. Action: Approved B Finel 2021 Aususta Rate Studv Presentetion - FINAL T-6-21 CLIENT CoPV nrlf B Augusta Rate Studv Exec Summarv - FINAL 7-6-21 CLIENT COPY[2l.ndf B ItemAoprovalsheel.html Made Seconded Motion By By Result It was the consensus of the Commission that this item be received as information without objection. OTHER BUSINESS 44. Read for the record the Commissioner's Oath of Office. (Requested by ltem Commissioner John Clarke)Action: Approved Motions i'#:" Motion rext e ItemApprovalsheet.html Motions f#:"" fo."r..,"' Made Bv seconded Bv ffi"rlii Denv Motion to Commissioner Ben Commissioner- ---J deny. Hasan Sammie Sias No action is taken on this motion. Motions f#:" Motion rext Made By seconded By fffil Substitute motion to Approve lir;i:.,iX*l*:t,, 3.",T#,'i'Jf,"' ;:ffi'i;f,ffi, It was the consensus of the commission that this item be received as information without obj ection. ADDENDUM 45. FINAL PLAT - HAYNES STATION SEC. 12 _ 5.926 concuffence with the Augusta Georgia Planning Commission to approve a petition by Coel Development Co. requesting final plat approval for Haynes Station, Section 12. This residential subdivision contains 66 lots and is located on Gordon Highway. District 3 B Havnes Station l2 linal plat.pdf A request for Made Seconded Motion By By Result Item Action: Approved B ltemApprovalsheet.html Motions Motion Motion Text'l'ype Motions il,",}"' Motion rext ^ Motion to approve.Approve Motion Passes 10-0. Unanimous consent is given to add this item to the agenda. Made By Seconded By Motion Result Commissioner Commissioner Bobby williams Ben Hasan Passes 46. Z-21-42 - A request for concurence with the Augusta Georgia Planning Item Commission to approve a petition by Mary Knight, requesting a Special Action: Exception to establish a Family Personal Care Home per Section 26-1-(h) of Approved the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing 1.43 acres and located at2297 Walden Drive. Tax Map 056-4-126- 00-0. Continued from June meeting. DISTRICT 2 l. The home shall be staffed on a 7-day ,24-hour basis. 2. The home shall be limited to 4 residents total with staff coming in shifts. Any live-in staff will be counted towards the maximum occupancy of 4 residents. 3. If the rear of the property is not completely enclosed by a fence one must be installed to ensure a safe and secure outside space for residents. 4. The basement shall remain locked at all times while the dwelling is being used as a personal care home. 5. The applicant must receive and maintain a City of Augusta business license and a license with the State of Georgia. Proof of compliance with the minimum requirements of Chapter 1l1.8-62.01 of the O.C.G.A must be provided, and the applicant must provide annual fire department inspection reports. 6. All requirements must be met within six (6) months of approval of the Special Exception, or the Special Exception is void. 7. At least one bathroom must have a 36" ADA doorway that permits wheelchair access to the bathroom facilities. E z-21-42.odf B ItemApprovalsheet.html Motions Motion Motion Textlype Unanimous consent is given to add this item to the agenda. Seconded By Motion Result a,-,-.., Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Bobby williams Ben Hasan Passes 47, Z'21-56 - A request for concurence with the Augusta Georgia Planning Item Commission to approve a petition by Living Word Christian Center, requesting Action: a Special Exception to establish a Learning Center in the R-lA (One-family Approved Residential) Zone under Section 26-l(a) of the Comprehensive Zoning ordinance for Augusta, Georgia, affecting properfy known as 3018 old McDuffie Road and containing 51.34 acres. Tax Map 095-0-343-00-0. DISTRICT 5 1. Any future expansion of the church building or church property for educational purposes may require a Site Plan to be reviewed and approved. 2. If any outdoor lighting fixtures servicing the church, the parking lot, or any education component of the church, are planned, they shall be directed downward and not toward nearby properties. 3. There shall be no outdoor activities that generate noise greater than what would be expected in a normal residential setting and any noise generated must meet the requirements of the Augusta Noise Ordinance. 4. Education activities undertaken by the church (the PreK Program with a Learning Center, an After-school Program and a Summer Program with Recreational Leaming) must be initiated within five (5) years of the date of approval of the Special Exception or the approval of the Special Exception is null and void. Motions f#:"' Motion rext Made By Made Seconded Motion By By Result Made Seconded MotionBy By Result B z-21-56.pdf B ItemAoorovatsheet html Motions Motion Motion Textrype Unanimous consent is given to add this item to the agenda. 48. Z-21-58 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve a petition by Trotter General, on behalf of Jimmy R. Action: Smith, requesting a Rezoning from Zone A (Agricultural) to Zone B-1 Approved (Neighborhood Business) affecting property containing 2.78 acres and located at tl93 Bennock Mill Road. Tax Map 234-0-026-00-0. DISTRICT 8 1. Any outdoor lighting shall be directed away from nearby residences. 2. Front fagade which faces Mike Padgett Highway shall consist of building materials complimentary of homes along Bennock Mill Road. 3. This development must comply with all aspects of the Augusta Tree Ordinance. 4. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Motions H,",l",, Motion rext ^ Motion to approve.Approve Motion Passes l0-0. Motions ryJ:"" Motion rext seconded By Motion Result Commissioner Commissioner Bobby williams Ben Hasan Passes Made By Made By B z-21-58.odf B ltemApprovrlsheet.htmt Motions Motion -^"""" Motion Text'l'ype Unanimous consent is given to add this item to the agenda. Made Seconded Motion By By Result Seconded By Motion Result ^ Motion to approve. Commissioner CommissionerApprove vtotion Passes l0-0. Bobby williams Ben Hasan Passes 49. Z-21-57 - A petition by Philippus J. Vanemmenis requesting a Rezoning from Item Zone R-lA (One-family Residential) and Zone B-1 (Neighborhood Action: Business) to Zone B-1 (Neighborhood Business) affecting property containing Approved 1.24 acres and located at 808 Stevens Creek Road. (No recommendation from the Planning for aTax Map 066-0-037-01-0.) DISTRICT 7 B z-21-57.ndf [3 ItemAoorovalSheet html Motions Motion Motion Text Made Seconded MotionType rvrurr.,tr r t'n'r By By Result Unanimous consent is given to add this item to the agenda. Motions i';':" Motion Text Made By Seconded By Motion Result Aporove Motion to approve. Commissioner CommissionerMotion passes l0-0. sammie Sias Ben Hasan passes 50' Motion to approve concurrence with the Augusta Georgia planning ItemCommission to approve a Proposed Expedited Plan Review process and Fee Action:Schedule. Approved E exoediated olan review.pdf B ItcmApprovelsheet.html Motions Motion Motion Texf Made Seconded MotionrYPe By By Result Unanimous consent is given to add this item to the agenda. Motions x:t:"' Motion Texr Made By Seconded By Motionr ype 'rsuv sJ lJEUUuutu -fry Result a ^___ -_ _ Motion to approve. commissioner commissionerApprove Motion purr., l0-0. Bobby William. Catherine Smith- Passes McKnight LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. CALLED MEETING COMMISSION CHAMBER JuJy 21,2021 Augusta Richmond County Commission convened at 12:30 p.m., Wednesday, July 21, 2021, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. B. Williams, Garrett, Sias, Johnson, Scott, McKnight, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. ABSENT: Hon. Frantom, member of Augusta Richmond County Commission. Mr. Mayor: Good afternoon, everyone. We are here for the special Called Meeting work session. We'll call the meeting to order and calibrate for just a few moments. We do have some of our colleagues who are participatingby Zoom so we will be aware of them that are out there on the Zoom land. Thank you for everyone who is here in person. There will not be any formal actions necessarily taken today. We have three agenda items and those three items will be encompassed in Item 1 that the Administrator will in fact speak to comprehensively as he gives his presentation around the American Rescue Plan. So with that I'll tum it over to Administrator Donald. Thank you. 1. Presentation American Rescue Plan. (Administrator Donald, II) Mr. Donald made a presentation regarding the various aspects of the American Recovery Plan. As apartof the presentation he included a sample list ofpriorities for Augusta for discussion. At the conclusion of his presentation, Mr. Donald: I will tell you that the action that I am preparing to request from you is on the August 3 meeting and I would ask you to approve the process and about three things that I know we can do now. One is the bonuses for the Public Safety folks and the salary enhancements and the third one is around the office. Those things you would be able to take action on on the 3'd and we've got to get with Finance, Payroll and others to make sure those numbers are accurate so that next pay period it would be able to go into effect. We know we can do the Public Safety and the premium pay that takes care of everybody up to $80,000 as well as those Public Safety folks. That's American Rescue Plan money. If there had been any relief provided or whatever else is necessary we would be able to do it throughout the organization similar to what Columbia County did in their budget. If we can't do that now it will surely be in the FY 22btfiget and we would only be able to take care of Public Safety and premium pay now. The goal would be to present it and have you approve it on the 3'd and it be able to be implernented at the next or a very close soon after pay period. After additional discussion and questions from commissioners, Mr. Donald: Regarding the establishment of the Augusta Recovery Committee, I think it is important to have members from the community on that committee and those folks could serve as technical experts. In Baltimore before they established their committee they had a group of analysts that specialized in doing research, providing technical assistance, etc. This office would be similar to that but it's not fully fleshed out. There would be a person assigned to that and as you're vetting projects and you've got a group of folks who would rank the projects based on the criteria set by the government but then if it's allowable or not they would help vet that. The group should be flexible and allow each of you to appoint to that. The biggest reason why I'm asking for this office and small group of people to provide the technical assistance is now it makes it more flexible for who you can appoint and do those things it makes it more flexible on who you can apply and who can help us vet because it would be community centered and commission centered and the technical experts would be there to help along the way. I or my staff couldn't be in all of those meetings and it is a lot to manage. On August 3'd we'll clean up this process, bring our plan and then we would take care of the pay related activities. From there at a later date we would then codify the full plan because it would be final. 2. Explore the feasibility of on-site, contracted operation childcare for city employees. (Requested by Mayor Hardie Davis, Jr. - deferred from the Administrative Services Committee July 14, 2021) 3. Motion to approve donating $5,000 to Code Calloway Inc. for their 2021Back to School Festival and to approve the Administrator's Office assigning relevant departments to discuss ways Code Calloway programming can be implemented in city owned community/recreation centers, parks, and appropriate housing and community development projects. (Requested by Mayor Hardie Davis, Jr. - deferred from the July 14, 2021 Administrative Services Committee. Mr. Donald: On the question about childcare I think it would be eligible but it would be in the formal plan. The other one about the external group that you talked about for backpacks and this, that and the other I think I addressed that in being able to have those folks apply. All the public would be able to apply through those processes and that's how you would alleviate those issues. Anybody that has something they want to bring before the commission for these type of funds, they would have to go through that process so I think that clears the agenda for the day. Mr. Mayor: Very well. Thank you and this work session is adjourned. ADJOURNMENT: There being no further business, the meeting was adjoumed. Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on July 21,2021. Clerk of Commission CALLED MEETING COMMISSION CHAMBER J:uly 27,2021 Augusta Richmond County Commission convened at I l:00 a.m., Tuesday, July 27,2021, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. B. Williams, Garrett, Sias, Johnson, Frantom, Scott, McKnight, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. Mr. Mayor: Good afternoon. We'll call this meeting to order. The Chair recognizes Attorney Brown. 1. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. Brown: Good morning, Mayor and Commissioners. We request a motion to go into executive session for the discussion of pending or potential litigation, real estate and personnel. Mr. B. Williams: So move. Mr. D. Williams: Second. Mr. Mayor: The Chair recognizes the Mayor Pro Tem. Mr. B. Williams: For the motion? Mr. Mayor: Yes, sir. Mr. B. Williams: So move. Mr. D. Williams: Second. Mr. Mayor: Okay. Voting. Mr. B. Williams: We're going to be serious today? All right. Mr. Frantom out. Motion carries 9-0. IEXECUTVE SESSTON] Mr. Mayor: Thank you. All right, we'll convene. The Chair recognizes Attorney Brown. 2. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Mr. Brown: Thank you, Mayor Davis. We request a motion to execute the closed meeting affidavit. Mr. Mayor: Mayor Pro Tem. Mr. B. Williams: So move. Mr. Frantom: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Mayor: Thank you. Attorney Brown. The Chair recognizes Attorney Brown for the reading of a motion. Mr. Brown: Mayor Davis, we would like to request a motion to adopt a Resolution to approve the appointment of retired former presiding Richmond County Magistrate Judge H. Scott Allen and retired Richmond County Magistrate Judge Stephen E. Shepard to the office of Senior Magistrate for a term ending on December 31, 2022. Mr. Mayor: Commissioner from the 2'd. Mr. D. Williams: Move for approval. Mr. Garrett: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Mayor: The Chair recognizes Attomey Brown for the reading of a motion. Mr. Brown: We request a motion to approve the request by Director Rob Sherman to withdraw his notice of resignation and retirement. Mr. Mayor: Commissioner from the 8ft. Mr. Garrett: Motion to approve. Ms. McKnight: Second. Mr. Frantom: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Mayor: The Chair recognizes Attorney Brown for the reading of a motion. Mr. Brown: We request a motion to ratify a Memorandum of Understandingbetween the Richmond County Board of Health and Augusta, Georgia dated April l, Z0ZIrelative to the use of 1001 Fourth Street. Mr. Mayor: Commissioner from the 3.d. Ms. McKnight: So move. Mr. B. Williams: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Mayor: The Chair recognizes Attorney Brown for the reading of a motion. Mr. Brown: Mr. Mayor, we would request a motion to approve the acquisition of 1133 Sharpe Lane and 1640 Forest Street to support the Augusta ttousing Initiative for housing opportunity for persons with Aids program. Mr. Mayor: The chair recognizes the commissioner from the 9th. Ms. Scott: So move. Ms. McKnight: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Mayor: Thank you, Madam Clerk. The Chair recognizes Administrator Donald forthe reading of a motion. Mr. Donald: Motion to approve the change order associated with the State properties Commission lease on behalf of the Department of Family & Children Services for a iacilityconstruction not to exceed $3501000 above the existing contract and tasking th;Administrator to identify the funding source. Mr. Mayor: The Chair recognizes the commissioner from the 4m. Mr. Sias: So move. Mr. B. Williams: Second. Mr. Mayor: Voting. Ms. McKnight, Mr. Frantom and Mr. Garrett voting No. Motion carries 7-3. Mr. Mayor: The Chair recognizes the Administrator for the reading of a motion. Mr. Donald: Motion to approve a salary adjustment to Mr. Frank Ross from $2g,02g.30 to $32,389.00 reflecting a change in job title from Administrative Assistant I to Public Information Assistant. Mr. Mayor: The Chair recognizes the commissioner from the 3'd. Ms. McKnight: So move. Mr. Sias: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Mayor: The Chair recognizes the Administrator for the reading of a final motion. Mr. Donald: Motion to authorize the Administrator to provide a supplemental leffer of support to the State Properties Commission committing Augusta to remove and demolish aesignatea buildings within the proposed limits of the project contingent upon the project area contingent upon state approval of the award of a State Veterans Cemetery at Gracewood. Mr. Mayor: The Chair recognizes the commissioner from the 8ft' Mr. Garrett: So move. Mr. Sias: Second. Ms. McKnight: Second. Mr. Mayor: Voting. Motion carries L0-0. Mr' Mayor: Thank you, Madam Clerk. I want to take a point of personal privilege andacknowledge that we find ourselves even in the community that we treasu.e so dearly, Augusta,experiencing an increase in covlD cases. It is incumbent upon us, every single one of us, thosethat are in this chamber and those that are outside, those that are watchi"nj vla uvestream that ifyou have not been vaccinated I urge you please get vaccinated. It's worth irt ot to the degree thatwe care about our loved ones, it's necessary. As a county we are experiencing about 4.6yopositivity' while at the same time only 31% of our residents have been fully vaccinated and only34Yohavereceived at least one dose. This is not a new thing. we have in front of us an even moretransmissible variant of the virus called Delta and I want to just urge us to be thoughtful, to beconsiderate that these numbers are real and it is so important for us, everyone talks about goingback to some sense of normalcy and that sense of normalcy will continueio be challenged if wedo not take heed to the federal science, the science from Modern a,pfrzer,Johnson & Johnson andothers' The CDC, the-FDA, it's important. There are so many events that are in front of us.You've got Arts in the Heart Internatitnal Festival, you've got Westobou, you,ve got Ironman, allof these things which we so desperately want t_o see take place in our city and I want to urge all ofour residents now is not the time to take or1 foot off the gas of safety but rather to press it evenharder and drive this thing to stop the spread of the virus any more. So I come to you with a senseof urgency across the entire "o--u.rity please go and get vaccinated. If you have not beenvaccinated, put a mask on. I urge you to do so. pirt u muJt on. Think about ihe people who youare around, your loved ones, your friends and neighbors and let's keep folks safe. Commissionerfrom the 6th. Mr' Hasan: Thank you, Mr. Mayor. I was just trying to make sure before you close it Iwanted to make some comments on that but if you'rl finished, I'll wait until (inaudible). Mr' Mayor: Well, no, I've got one more motion. All right, commissioner from the 6,h, goahead, sir. Mr' Hasan: Thank you, Mr. Mayor. I appreciate you addressing that, Mr. Mayor, becauseI was about to attempt to get added to my Administrative Services committee to address that andlook forward to asking the Administratoi to invite Dr. Goggans in at the commission meeting togive us an update because as you know Savannah just yestiday went back to some sense of masksand I think you know better than myself probably ttrat some level of mandate masks and thingslike that so just wanted to thank yo., ro1 uddr".rirg that issue and I look forward to asking theAdministrator to ask Dr. Goggans and give r, .o-J."rse of update as to where we are as a citybecause we don't want to waittoo long ana put our, press forward. Mr' Mayor: What I've shared with you is the findings from our meeting on this past Fridayin terms of the vaccination rate as well as the positivity rate,'what happened inEavannah yesterdaywith our colleague, Mayor van Johnson, their n rrnb"r, are signiicantly higher than ours andagain, as an international city people are coming from across the nation u.ra ""iuirly the globe toSavannah and he felt-that it was prudent based Jn their rrr-b"r, working in concert with his localhealth professionals there. In oui meeting on this past Friday there is u nJignt"r"d level of concemand we're sharing that with you now and we'll continue io bring that information forward but again,to the Richmond County citizens, it's necessary for us to take these precautions and to do it now. The Chair recognizes the attorney for the reading of a motion. Mr. Brown: Mayor Davis, we request a motion to transfer from Augusta, Georgia to Historic Augusta Inc. buildings and property commonly known as the synagogue and the court of ordinary which is housed on the Augusta, Georgia Municipal campus located at 535 Telfair street pursuant to the terms of the lease between Augusta, Georgia and Historic Augusta dated Juiy 26, 2016 with said closing to be done under the guidance of the Augusta Law Department. Mr. Mayor: The Chair recognizes the commissioner from the 10ft. Mr. Clarke: Make a motion to approve' Ms. Scott: Second. Mr. MaYor: Voting. Motion carries L0-0. Mr. Mayor: Thank you, Madam Clerk. Attomey Brown, Administrator Donald, I believe that's all that's before us for the special called meeting' Mr. Brown: Yes, sir. IMEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, clerk of commission, hereby certify that the above is a true and correct copy of the minutes of the called Meeting oritre Augusta Richmond county commission held on July 27,2021. Clerk of Commission Commission Meeting Agenda 8/3/2021 2:00 PM Establishment of cigar lounges. Department:Augusta Commission Department:Augusta Commission Caption:Motion to amend smoke free ordinance to allow for the establishment of cigar lounges. (No recommendation from the Public Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM Report from Emergency & Quality of Services Subcommittee Findings Department:Augusta Commission Department:Augusta Commission Caption:Report from Emergency Management Service; Ambulance Quality of Service Study Subcommittee's Findings. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM Rescheduling of the August 10th & Sept. 28 committee meetings to Wednesday, 8/11/21; 9/29/21 2021 Department:Office of the Clerk of Commission Department:Office of the Clerk of Commission Caption:Motion to approve the rescheduling of the August 10th committee meetings to Wednesday, August 11, 2021 and the September 28th committee meetings to Wednesday, September 29 due to the 2021 Georgia Municipal Association's Annual Conference (Savannah) and the 2021 ACCG Regional (Columbia County) Conference. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 8/3/2021 2:00 PM Internal Audit Report of the Mayor's Office Department:Mayor's Office Department:Mayor's Office Caption:Presentation from John Snider, CPA of SME/CPA relative to the Internal Audit Report of the Mayor's Office. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo AUGUSTA-RICHMOND COUNTY, GEORGIA OFFICE OF THE MAYOR INTERNAL AUDIT TABLE OF CONTENTS PAGE INTERNAL AUDITORS’ REPORT ................................................................................................... 1 AUDIT OBJECTIVES, SCOPE, AND METHODOLOGY ................................................................ 2 SUMMARY OF INTERNAL AUDIT RESULTS .............................................................................. 3 BACKGROUND AND PROCEDURES, TESTING, RESULTS, RECOMMENDATIONS, AND MANAGEMENT RESPONSES .....................................................4-11 Board of Commissioners Augusta-Richmond County Augusta, Georgia We have performed consulting services for Augusta-Richmond County (the “City”) relating to the evaluation of certain internal controls and operating procedures of the Office of the Mayor of the City of Augusta’s expenditure of funds, and other general operating policies and procedures. Augusta- Richmond County’s management is responsible for its internal controls and operating procedures. The evaluation procedures were those approved by the City. Our analysis and report do not include evaluating all internal controls over the Office of the Mayor of the City of Augusta. The sufficiency of these procedures is solely the responsibility of the Board of Commissioners and management of the City. Consequently, we make no representation regarding the sufficiency of the procedures either for the purpose for which this report has been requested or for any other purpose. Our procedures, results and recommendations are outlined throughout this report. We were not engaged to, and did not conduct an audit, the objective of which would be the expression of an opinion on the financial statements, or an element of a financial statement. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. This report is intended solely for the use of the Board of Commissioners and management of the City and should not be used by anyone other than the specified parties. We would be pleased to review these and any other matters further with you. SEROTTA MADDOCKS EVANS & CO., CPAs Augusta, Georgia July 27, 2021 AUDIT OBJECTIVES, SCOPE, AND METHODOLOGY 2 INTERNAL AUDIT OBJECTIVES Our internal audit objectives were designed to: ·Obtain an understanding of the City’s internal control system for the Office of the Mayor of the City of Augusta relating to the expenditure of funds, and the Office’s adherence to internal policies and procedures. ·Design and execute tests of the policies and procedures for monitoring expenditure of funds. ·Determine if there are adequate controls to provide a reasonable assurance that the City’s assets are being properly safeguarded and errors or irregularities can be prevented or can be detected in a timely manner. ·Make recommendations to the City based upon our understanding of the internal control system and as a result of our testing of those internal controls. SCOPE Our internal audit scope was limited to the Office of the Mayor of the City of Augusta and the evaluation of certain internal controls and operating procedures of the Office of the Mayor of the City of Augusta’s expenditure of funds and other general operating policies and procedures. The internal audit focused primarily on the period January 1, 2020 through July 9, 2021; but certain analyses were performed outside of this time period. Specific scopes and time frames of testing are stated within the procedures and results section of this report, as identified in the table of contents. METHODOLOGY Our internal audit methodology included the identification, evaluation and testing of internal controls as they relate to the areas identified in the scope above. General internal audit procedures included: ·Interviewing personnel in the Finance Department and the Office of the Mayor. ·Observing operations and conducting walk-through interviews. ·Testing documentation for entering purchase requisitions, purchase card transactions, general ledger entries and data, general ledger reports, and other applicable data and documentation. SUMMARY OF INTERNAL AUDIT RESULTS 3 SUMMARY OF INTERNAL AUDIT RESULTS ·The Mayor’s budget o We noted the expenditures of the office of the Mayor were below budget for the year ending December 31, 2020. ·Payroll and related expenditures o We noted no exceptions in our analysis of payroll and related expenditures. ·Credit card o We recommend that the Board of Commissioners adopt a credit card usage policy in accordance with Georgia Code §36-80-24. o We recommend the Mayor's Office support all transactions with third-party invoices or receipts. We further recommend that the credit card transmittal form be used in all cases. ·The City’s procurement thresholds o We noted that several of the individual invoices from LC Studios, LLC exceeded the $5,000 threshold described in the City's procurement policy. In total (including invoices paid by both check and the credit card), expenditures with LC Studios, LLC were $24,969 between December 2020 and March 2021. This amount exceeds the $10,000 threshold described in the city's procurement policy. Before incurring expenditures of this magnitude, the City's procurement policy requires obtaining competitive bids. The City's procurement policy also includes a preference for local vendors. LC Studios, LLC is headquartered in Florida. ·Benford’s analysis o We performed a Benford’s first digit analysis on the expenditures of the office of the Mayor (and, separately, My Brother’s Keeper expenditures). We noted certain “first digits” that occurred more or less frequently than expected. Those populations were subjected to sampling in the detailed expenditure section of this report. ·Detail expense testing o Supporting third-party agreements, invoices, or contracts were provided for all transactions. In three cases (one purchase from Best Buy, one airline ticket and one hotel stay) the original receipt was not available in the Finance Department. However, the Mayor’s Office provided support (such as email confirmations) for these purchases. In each case, the expense coding appeared reasonable. We noted no indication that expenditures were for anything other than official City use. We did note instances when established procurement procedures were not observed, such as the matter discussed in the section of this report titled the City’s procurement thresholds. As noted in the section of this report titled credit card, the City has not "promulgated specific policies", as required by Georgia State Code §36-80-24. Therefore, the use of this credit card by the Mayor’s Office is not in compliance with the State code. However, we did not note any purchases that we determined to be prohibited by State code or County ordinance. BACKGROUND AND PROCEDURES, TESTING, RESULTS, RECOMMENDATIONS, AND MANAGEMENT RESPONSES 4 THE MAYOR’S BUDGET Background and Procedures Per inquiry of the City’s Budget Manager, the Mayor’s Office makes budget requests at the beginning of the budgeting process, as any other department would. The Budget and Financial Services division analyzes these budget requests, makes inquiries concerning any requested increases, etcetera. The Budget and Financial Services division makes any necessary adjustments prior to presenting the budget to the Administrator. This includes correcting salary and benefit budgets and moving all new program or additional funding requests, which were entered by a department, out of the budget and to the New Program Requests list. The Budget and Financial Services division also proposes possible reductions based on historical data and requests justification and presents the requested budgets to the County Administrator, who may also make certain revisions. This becomes the proposed budget. The proposed budget is presented to the Board of Commissioners, who approve the budget. The Board of Commissioners adopted the 2020 budget on November 19, 2019 and adopted the 2021 budget on November 17, 2020. The Mayor’s budget is a component of the General Fund. It is possible for the Mayor’s Office (or any other department) to reallocate budgeted funds from one line item to another. However, this is done in coordination with the staff of the Finance Department. In no case can the total expenditures exceed the total allocation of funds to a given department. Testing We obtained the Mayor’s budget submissions and budget-to-actual reports for the year ended December 31, 2020 and for the current fiscal year to date from the Finance Department. We performed various analyses, the results of which are below. Results For the year ended December 31, 2020, the Mayor’s Office (including the My Brother’s Keeper initiative) was under budget by $64,629. The original budgeted expenditures were $491,780. However, total actual expenditures were $425,978. Considerably more than half of these expenditures were for payroll and payroll related costs. See chart below: Mayor's Budget for the year ending December 31, 2020 Perm Full-Time S&W-Regular Health Insurance Membership Dues Econ Dev Public Relations Temporary Workers Education & Training Perm Part-Time S&W-Regular FICA Special Events BACKGROUND AND PROCEDURES, TESTING, RESULTS, RECOMMENDATIONS, AND MANAGEMENT RESPONSES 5 THE MAYOR’S BUDGET (continued) Because the Mayor’s staff is hired and paid through the City’s Human Resources Department and Payroll Department, respectively, and those transactions are subject to the City’s internal controls, we determined that payroll and related accounts could be tested analytically. See the results of these analytical procedures in the payroll and related expenditures section of this report. After removing the payroll expense from the budget analysis, we noted the most significant areas of the Mayor’s budget were membership dues, economic development and public relations, temporary workers and education and training. These four line-items comprise more than half of the non-payroll related expenditures. While making haphazard selections of expenditures for testing we were cognizant of this and made certain that we selected transactions from these accounts. See the results of detail testing in the detailed expenditure testing section of this report. The Mayor’s Office was under budget for the year ended December 31, 2020. However, we noted budget variances in certain line items, most notably economic development, public relations and temporary workers, see the chart below. As noted above, expenditures from these accounts were tested. Also, in My Brother’s Keeper, there was a budget variance in the management consultant’s line item. Transactions in this account were detail tested as well. See the results of detail testing in the detailed expenditure testing section of this report. Mayor's Budget excluding payroll related accounts for the year ending December 31, 2020 Membership Dues Econ Dev Public Relations Temporary Workers Education & Training Special Events Copy Services - Contract Management Consultants Program Supplies 2020 Budget variances Econ Dev Public Relations Temporary Workers Management Consultants BACKGROUND AND PROCEDURES, TESTING, RESULTS, RECOMMENDATIONS, AND MANAGEMENT RESPONSES 6 THE MAYOR’S BUDGET (continued) SME noted the budget priorities were similar for the 2021 budget year. The largest line items in the Mayor’s adopted 2021 budget (excluding payroll and related expenditures) are economic development, special events, membership dues and management consultants. See below: PAYROLL AND RELATED EXPENDITURES Background and Procedures As previously noted, more than half of the Mayor’s budget is comprised of payroll and related expenditures. The Mayor’s staff is hired and paid through the City’s Human Resources Department and Payroll Department, respectively, and those transactions are subject to the City’s internal controls. Therefore, we determined that payroll and related accounts could be tested analytically. Testing We obtained a listing of all the salaries of the Office of the Mayor’s personnel. We compared those amounts to payroll records and agreed those payroll records to the general ledger. We also predicted the amount of FICA expense based on salaries and reviewed the City’s pension and health care benefits. Results We noted no exceptions in our analysis of payroll and related expenditures. Mayor's budget for the year ended December 31, 2021 Econ Dev Public Relations Special Events Membership Dues Management Consultants Copy Services - Contract Program Supplies Education & Training General supplies and materials General Office Supplies Food BACKGROUND AND PROCEDURES, TESTING, RESULTS, RECOMMENDATIONS, AND MANAGEMENT RESPONSES 7 CREDIT CARD Background and Procedures The Mayor's Office has one credit card, in the Mayor's name, which is paid by the Augusta-Richmond County Finance Department. Georgia Code §36-80-24 states that “No... consolidated government shall issue government purchasing cards or government credit cards to elected officials on or after January 1, 2016, until the governing authority of such... consolidated government, by public vote, has authorized such issuance and has promulgated specific policies regarding the use of such government purchasing cards or government credit cards for elected officials of such.” Testing We inquired of Finance Department staff and searched the City’s website and other records in order to ascertain whether there is a credit card usage policy in effect in accordance with Georgia Code §36-80- 24. While examining the credit card statements and supporting documentation, in order to develop an understanding of the procedures, we obtained all of the credit card statements from January 1, 2021 through April 30, 2021. SME reviewed these statements in detail. We attempted to reconcile all transactions, regardless of amount, from the credit card statement to the receipts, which were attached to each statement. Results Upon inquiry of the Director of Finance and other employees of the Finance Department, the City has not "promulgated specific policies", as required by the code. In practice, the Mayor's office generally provides receipts for credit card expenditures to the Finance Department. The Finance Department enters those expenditures into the general ledger system based on the coding provided by the Mayor's Office. The Finance Department then pays the monthly statement and attaches a copy of the check to the statement and the supporting receipts or invoices. These receipts are retained along with credit card statements. In the 2021 credit card receipts that we examined in detail, we noted supporting invoices attached to the credit card statements, as described above, for most charges. In some instances, those receipts were not attached to the credit card statement. However, it should be noted that most unsupported expenditures were small in nature, such as digital newspaper subscriptions. These transactions may be automated. We noted some, but not all, invoices were accompanied by a credit card transmittal form. When present, this form included helpful data, such as the purpose of the expenditure. Recommendations We recommend that the Board of Commissioners adopt a credit card usage policy in accordance with Georgia Code §36-80-24. We recommend that the Mayor's Office support all transactions with third-party invoices or receipts. We further recommend that the credit card transmittal form be used in all cases. Automatic subscription payments often are accompanied by a confirmation email. This would be sufficient documentation for such small transactions. Multiple small transactions could be batched on the credit card transmittal form to further reduce the administrative burden. BACKGROUND AND PROCEDURES, TESTING, RESULTS, RECOMMENDATIONS, AND MANAGEMENT RESPONSES 8 CREDIT CARDS (continued) Management Responses We agree with the audit findings. On July 20, 2021, the Augusta Commission adopted a credit card ordinance and policy consistent with state law. The Mayor’s Office will work with the finance department and the Administrator’s Office to implement the new policies and procedures to ensure compliance. ·The Augusta Mayor has held a credit card provided by the Finance Department since 2015. This practice is consistent with previous Mayors since consolidation. ·The transmittal form described in the findings was developed by the Mayor’s Office in April 2021 as a best practice for reporting expenditures and to add another layer of transparency. THE CITY’S PROCUREMENT THRESHOLDS Background and Procedures While performing the detail test of expenditures and while examining a selection of credit card statements, we noticed several payments to LC Studios, LCC, some of which were in excess of $5,000. Testing In order to obtain an accurate representation of how much was paid to LC Studios, LLC, SME summarized each expenditure to LC Studios, LLC, whether paid by check or by credit card. Results We noted that several of the individual invoices from LC Studios, LLC exceeded the $5,000 threshold described in the City's procurement policy. In total (including invoices paid by both check and the credit card), expenditures with LC Studios, LLC were $24,969 between December 2020 and March 2021. This amount exceeds the $10,000 threshold described in the city's procurement policy. Before incurring expenditures of this magnitude, the City's procurement policy requires obtaining competitive bids. The City's procurement policy also includes a preference for local vendors. LC Studios, LLC is headquartered in Florida. Recommendation We recommend that the Mayor's Office observe the Procurement Department’s policies concerning when to obtain competitive quotes and when to use vendors from outside of the Augusta market. Management Responses We agree with the audit findings. As of late May 2021, staff members began procurement training. It should be noted that training had been postponed due to COVID-19, and once available; the primary staff member was trained. Mayor’s Office staff will continue to schedule training through the end of the year to ensure a complete understanding of procurement processes and procedures. BACKGROUND AND PROCEDURES, TESTING, RESULTS, RECOMMENDATIONS, AND MANAGEMENT RESPONSES 9 BENFORD’S ANALYSIS Background and Procedures As explained in an April 1, 2017 article in the Journal of Accountancy, “Benford's Law maintains that the numeral 1 will be the leading digit in a genuine data set of numbers 30.1% of the time; the numeral 2 will be the leading digit 17.6% of the time; and each subsequent numeral, 3 through 9, will be the leading digit with decreasing frequency.” Testing We performed a Benford’s first digit analysis on the Mayor’s Office’s expenditures (and, separately, on My Brother’s Keeper expenditures). Results We noted certain “first digits” that occurred more or less frequently than expected. Those populations were subjected to sampling in the detailed expenditure section of this report. See the results of the Benford’s analysis below. 0% 5% 10% 15% 20% 25% 30% 35% 40% 1 2 3 4 5 6 7 8 9 % occurance The Mayor's Office (Less Payroll Accounts) Sample occurrence Benford's prediction Lower Limit Upper Limit BACKGROUND AND PROCEDURES, TESTING, RESULTS, RECOMMENDATIONS, AND MANAGEMENT RESPONSES 10 BENFORD’S ANALYSIS (continued) DETAILED EXPENDITURE TESTING Background and Procedures By performing the budget analysis and the Benford’s analysis we identified certain populations of transactions that should be subjected to the extra scrutiny of detailed testing. In addition to ensuring that we selected transactions from the largest budget line items and the budget line items that exceeded budget we also selected from the population of transactions that contained the “first digit” that occurred outside of the expected frequency. We then stratified our populations. Stratification allows greater scrutiny to be directed to the larger value items, as these items may contain the greatest potential risk. These procedures resulted in a sample size of 47 transactions from the Mayor’s budget and 33 transactions from My Brothers’ Keeper. 0% 5% 10% 15% 20% 25% 30% 35% 40% 1 2 3 4 5 6 7 8 9 % occurance My Brothers' Keeper Sample occurrence Benford's prediction Lower Limit Upper Limit BACKGROUND AND PROCEDURES, TESTING, RESULTS, RECOMMENDATIONS, AND MANAGEMENT RESPONSES 11 DETAILED EXPENDITURE TESTING (continued) Testing For each selected transaction we requested supporting documentation from the Finance Department and tested each transaction against the following attributes: a)Obtained the third-party agreement, invoice, or contract for the services or products received and agreed it to the selection. b)The third-party agreement, invoice, or contract was properly approved. c)The service or products received was for official City use and expensed properly. d)The expense transaction is in compliance with the Augusta-Richmond County, GA procurement policy. e)The credit card transaction was in compliance with the Georgia State Code §36-80-24. Results Supporting third-party agreements, invoices, or contracts were provided for all transactions. In three cases (one purchase from Best Buy, one airline ticket and one hotel stay) the original receipt was not available in the Finance Department. The Mayor’s Office provided support (such as email confirmations) for these purchases. In each case, the expense coding appeared reasonable. We noted no indication that expenditures were for anything other than official City use. We did note instances when established procurement procedures were not observed, such as the matter discussed in the section of this report titled the City’s procurement thresholds. As noted in the section of this report titled credit card, the City has not "promulgated specific policies", as required by Georgia State Code §36-80-24. Therefore, the use of this credit card by the Mayor’s Office is not in compliance with the State code. However, we did not note any purchases that we determined to be prohibited by State code or County ordinance. Recommendation As mentioned previously in this report, we recommend that the Board of Commissioners adopt a credit card usage policy in accordance with Georgia Code §36-80-24. We recommend the Mayor's Office support all transactions with third-party invoices or receipts. We further recommend that the credit card transmittal form be used in all cases. We also recommend that the Mayor's Office observe the Procurement Department’s policies concerning when to obtain competitive quotes and when to use vendors from outside of the Augusta market. Management responses We agree with the audit findings and reiterate that the Mayor’s Office will comply with the newly adopted credit card ordinance and policy and ensure that procurement procedures and policies are adhered to, and training for staff members is received. Commission Meeting Agenda 8/3/2021 2:00 PM Millage Rate Process and Schedule. Department:Finance Department:Finance Caption:Motion to approve proposed 2021 mill rates for each taxing district, advertise the required 5 year history of the digest and to schedule the date of August 19, 2021 for the meeting to adopt the rates proposed. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo 2021 tax levy key date schedule Receive Digest from Tax Assessor rec'd July 29 rec'd July 29 Receive Digest from Tax Assessor August 3 Commission Sets Proposed Rates Commission Sets Proposed Rates August 3 August 5 Required 5 Year Digest and Notices Run Required 5 Year Digest and Notices Run August 5 August 17 Meeting Public Hearing and adoption of Rate Allowed First and second Public Hearings Held, Third public Hearing Advertised August 12 Called Meeting Third Public Hearing Held and Adoption of Mill Rate August 19 Called Meeting September 10 Mailing of Tax Bills by Tax Commissioner Mailing of Tax Bills by Tax Commissioner September 10 Between receipt of digest and August 3, Finance computes expected Revenue at various rates and discusses with Administrator prior to recommendation to Commission (August 17 is date set by TC needing mill rates and revised date for streetlight file) Proposed Rate Higher than Calculated Rollback RateAcceptance of Rollback Rate (Minimum 1 week)(Minimum 1 week) (Minimum 1 week) Schedule A MILLAGE RATE BY FUND Calculated Approved Rollback Recommended Rate Rate 2021 2020 2021 Mill Rates COUNTY-WIDE GENERAL 15.519 14.780 15.011 SALES TAX CREDIT 6.474 5.966 5.966 COUNTY GENERAL FUND-NET M&O 9.045 8.814 9.045 URBAN SERVICES GENERAL 10.862 9.916 10.155 SALES TAX CREDIT - URBAN 6.017 5.310 5.310 URBAN SERVICES DIST.-NET M&O 4.845 4.606 4.845 CAPITAL OUTLAY FUND 0.722 0.704 0.722 FIRE PROTECTION 1.967 1.927 1.967 BLYTHE-FIRE DISTRICT M&O 3.299 3.275 3.299 COUNTY BONDS 0.000 0.000 0.000 URBAN SERVICES BONDS 0.000 0.000 0.000 URBAN SERVICE BID DISTRICT 5 0.000 0.000 0.000 URBAN SERVICE BID DISTRICT 6 0.000 0.000 0.000 Augusta -Richmond County, Georgia Schedule of Calculated Rollback 2021 Millage Rates August 03, 2021 Commission Meeting Agenda 8/3/2021 2:00 PM American Rescue Department:Administration Department:Administration Caption:Motion to approve the Administrator's recommendation(s) related to administration of the American Rescue Plan and the implementation of Public Safety Pay. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo AUGUSTA RECOVERY PLAN (ARP) $350,000,000,000 AMERICAN RECOVERY PLAN •$82,348,868 Augusta-Richmond County •$116,000,000 Richmond County Schools •$2,500,000 Paine College •$447,000,000 PPE Loans •$6,095,961 ERA 1 •$7,114,012 ERA 2 •HUD HOME $3,483,201 •AIRPORT $4,127,473 •CONCESSIONS $283,134 2 A ONCE IN A GENERATION INVESTMENT Public Health Emergency Begins January 27, 2020 Ø Covered Period March 3, 2021 Ø Eligible ARP expenditures incurred/obligated by December 2024 Ø Period of performance ends December 2026 3 A ONCE IN A GENERATION INVESTMENT Public Comment Ends 7/16/2021 •Final Rule expected within 45 days Interim Report (Cities & Counties) •Consolidated Governments (2 Reports) •Due August 31, 2021 (spending through 7/31/21) Project Expenditure Report •Due October 31, 2021 •Awardees above $5 million report quarterly •Awards, Sub-awards, project information Recovery Plan Performance Report Ø Required for populations above 250,000 Ø Augusta, GA exempt* 4 INTERIM FINAL RULE ALLOWABLE EXPENSE CATEGORIES üSupport Public Health Response üReplace Public Sector Revenue Loss üWater & Sewer Infrastructure üAddress Negative Economic Impacts üPremium Pay for Essential Workers üBroadband Infrastructure 5 Funds may be used to cover the cost of consultants Can be used to establish public jobs programs Revenue Recovery (clarifications) Broadband to Unserved/Underserved ü Broadband infrastructure that brings reliability of o 25MPS download speed o 3MBS of upload speed Investments in Outdoor Spaces ü Qualified Census Tracts ü Services for stronger neighborhoods and communities ü Parks & Recreation 6 ARP ELIGIBLE USES (FAQs) •Expedite court case backlog •Assistance for small business startups •Respond to increased violence and crime •Assistance to households & businesses •Pre-project development of water, sewer, broadband •Public health response ü Vaccination programs ü Medical Expenses ü Testing, contact tracing, PPE ü Capital improvements in public facilities to meet pandemic operational needs* 7 ARP ELIGIBLE USES (FAQs) LOCAL ARP ALLOCATIONS REGIONAL ARP ALLOCATIONS •Columbia County $30,439,857 •Burke County $4,347,635.00 •North Augusta,SC $11,000,000* •Aiken County,SC $33,200,000 Note:North Augusta figures based on recent news reporting.ARP documents identify $4,300,000. 9 ACCG 10 County Responses as of 7/2/2021:45 Counties NOT Offering Premium Pay:18 Counties Still Developing Plans /UNDECIDED :13 Counties with Premium Pay UNDER CONSIDERATION: •3 counties are considering giving one-time payments ranging from $100 -5000 (varies by county whether it is a set amount for all; a set amount for full time vs. part time; a higher amount for public safety; etc.) •7 counties with premium pay under consideration have not identified their funding levels or finalized their plans at this time 10 Counties who HAVE PAID or PLAN TO PAY Premium Pay •3 counties are giving one-time payments ranging from $1000 -$2000 (varies by county whether it is a set amount for all; a set amount for full time vs. part time; a higher amount for public safety; etc.) •1 county is paying premium pay for hours worked consistent with the Federal statutory and regulatory caps and maximum payables 4 11 DeKalb Commission Approves Bonuses for Public Safety Personnel DeKalb County public safety personnel will soon get a $3,000 bonus. The county commission approved Tuesday the one-time “protect and serve retention bonuses” previously proposed by CEO Michael Thurmond. The roughly 2,300 qualifying employees include police officers, firefighters, sheriff’s deputies, E-911 employees, probation officers and investigators with the medical examiner and district attorney’s offices. The $6.2 million initiative is being funded primarily by federal American Rescue Plan funds. DeKalb County received a total of about $74 million from the American Rescue Plan, the pandemic-related stimulus package that President Joe Biden signed into law in April. It will receive a second installment of the same amount next year. GEORGIA VACCINE OUTREACH (SUMMARY) •The city of Bogart tailored their outdoor city hall sign to raise vaccine awareness.•In addition to using the “It’s Worth a Shot” campaign assets the city of Cedartown partnered with the city of Rockmart, Polk County and Floyd Medical Center to hold a vaccine clinic at Polk Medical Center campus.•The city of Cairo printed more than 4,300 “It’s Worth a Shot” PSAs in English and Spanish and distributed them throughout the schools for students to share with their parents.•Leaders in the city of Smyrna created their own vaccine awareness campaign titled, “Give it a Shot Smyrna.” The city also hosted mobile vaccine opportunities and utilized their fire department to distribute more than 1,000 vaccines.•The cities of Doraville and Dunwoody partnered with the Latino Community Fund and We Love BuHi to offer vaccine clinics for non-English-speaking residents. The Doraville City Council also authorized $26,000 in vaccine-related outreach to Spanish-speaking residents. While the city of Dunwoody documented (via a behind-the-scenes video) Mayor Lynn Deutsch getting her vaccine to encourage the community.•The city of Valdosta engaged the local media to share more about their efforts to encourage city-wide vaccinations and their involvement in GMA’s “It’s Worth a Shot” campaign.•The city of Commerce also instituted a health rewards program, which allowed staff to earn points from getting vaccinated.•The city of Moultrie's community outreach event in March safely hosted local doctors who were trusted by the city's minority population. COVID-19 VACCINE OUTREACH BEST PRACTICES 13 14 ARP SMALL BUSINESS INITIATIVES BEST PRACTICES 15 16 CITY OF BALTIMORE’S BOOST PROGRAM Downtown Partnership of Baltimore’s BOOST program launched an initiative that will provide local Black-owned businesses technical assistance and $50,000 financial support to activate empty storefronts downtown. Providing this "boost" is an example of types of innovative ways communities may foster growth in local communities as a part of the ARP. Mayor Scott Establishes the Mayor’s Office of Recovery Programs to Manage Historic American Rescue Plan Investment Mayor Brandon M. Scott is establishing the office that will manage a historic $640 million in investment to Baltimore City through the American Rescue Plan Act (ARPA) and appointing the leadership team that will lead that office. The Mayor’s Office of Recovery Programs will be responsible for administering all aspects of ARPA funding and regularly reporting to the federal government, as well as the public. Shamiah T. Kerney will direct the Mayor’s Office of Recovery Programs as Chief Recovery Officer. Aaron M. Moore will serve as Deputy Director. Elizabeth Tatum will serve as Project Manager. “Putting Baltimoreans back to work, investing in neighborhoods that have historically been left behind, funding community-based violence reduction initiatives, and closing the digital divide are top priorities as we develop a plan that maximizes the impact of ARPA dollars,” said Mayor Brandon M. Scott.“I am committed to a transparent process, and this leadership team at the Mayor’s Office of Recovery Programs will be a key partner in ensuring accountability and an equitable distribution of this federal investment.” 18 Fulton County invested a total of $10 million in two minority-owned financial institutions —Loyal Trust Bank and Unity National Bank. The deposits were made at a ceremony hosted by Chairman Robb Pitts, who sponsored the resolution prompting the move, where he presented representatives of the banks with celebratory jumbo checks for $5 million each. “This is a major issue for me and the rest of Fulton County. I’m thrilled to be here today with these big checks and an even bigger commitment to helping minority owned banks thrive,” Pitts said in a statement. “Minority-owned banks are a cornerstone of Fulton County and today’s deposits show we are serious about investing in these institutions.” Pitts and representatives from the banks highlighted the community impact the deposits in these banks will have. “This isn’t just about $5 million —this is an effort spearheaded by Chairman Pitts to recapitalize minority owned businesses,” George Andrews from Unity National Bank said in a statement. “The expectation is that we will reinvest this money in the community,” Rose Jarboe, the chairwoman of Loyal Trust Bank, added. “We really want to work on small business loans and getting those started.” ARP CLEAN WATER PROJECT BEST PRACTICES 20 CALIFORNIA UTILITY PROGRAM The state’s eviction moratorium expires June 30, raising the stakes for Newsom’s new rent relief proposal. Half of the $5.2 billion he announced today was already allocated to rent relief in January, and has been slowly rolling out to landlords and tenants as part of the COVID-19 Tenant Relief Act. The second half of funds will also come from the federal government, according to the state Department of Finance. The first set of funds came with a series of stipulations laid out by state law, including that the money would cover 80% of back rent, and landlords would forgive the remaining 20%. If the landlord opted out of the program, tenants would then be eligible for only a quarter of back rent. In previous reporting, CalMatters found the program left out many renters who took out loans through credit cards, friends or other lenders. The funds were also allocated by raw population size, rather than the population of low-income renters as advocates had hoped, leaving cities with a high proportion of renters like Los Angeles with insufficient funds. Who will qualify for the additional $2.6 billion in rent relief and how they’ll get it under Newsom’s proposal is still up in the air. Newsom suggested the new plan will do away with the 80% deal, opting instead to reimburse tenants for 100% of the back rent they owe. Newsom’s proposal to dedicate $2 billion to help pay back utility bills follows CalMatters’ reporting that at least 1.6 million households had water debt that totalled $1 billion and state estimatesthat Californians owe another $1 billion in late gas and electricity payments. For the record, this story has been updated to clarify that the $75,000 income threshold is per household, not tax filer, according to the Department of Finance. AUGUSTA PRIORITIES (SAMPLE LIST) 21 STRATEGIC PRIORITY PURPOSE COST BLIGHT MITIGATION Mitigate negative impact of growing blighted areas countywide as a result of global health emergency TBD BASIC SERVICES Provide excellent/outstanding service to our residents and other stakeholders by increasing accessibility to services , providing access to public spaces, expanding 311 and other outreach and transparency efforts. Includes the development of a unified call center. TBD WATER/SEWER Ensure Augustans have access to clean drinking water, infrastructure without defects, accurate billing and reasonable costs for service TBD ENVIRONMENT Ensure all Augusta environmental resources, major equipment and infrastructure are efficient and sustainable for long-term viability. Offset costs related to Green Augusta implementation, TRANE facility initiative. TBD AUGUSTA PRIORITIES (SAMPLE LIST) 22 STRATEGIC PRIORITY PURPOSE COST INFORMATION TECHNOLOGY Ensure the safety, reliability, and support of public sector technology needs TBD UTILITY ASSISTANCE Provide relief to Augustans negatively impacted by the pandemic who are past due on utility bills. TBD WATER/SEWER Update existing metering technology to ensure appropriate billing, water flow, and service delivery to Augusta residents TBD PUBLIC SECTOR JOBS PROGRAM Provide opportunities for unemployed or underemployed Augustans to receive training and employment for hard to fill positions. * LEAP Program TBD AUGUSTA PRIORITIES (SAMPLE LIST) 23 STRATEGIC PRIORITY PURPOSE COST SUPPORT FOR PUBLIC SPACES Mitigate negative impact of growing blighted areas countywide as a result of global health emergency. Issues to be mitigated include illegal dumping, blighted properties, 1 TBD ESSENTIAL WORKER SUPPORT Provide support to essential workers delivering services during the pandemic via childcare support, premium pay, mental health supports, and other allowable expenditures. TBD VIOLENCE REDUCTION/PUBLIC SAFETY TRANSPARENCY Ensure transparency in the enforcement of pandemic activities in support of code enforcement and other lawful activities. Includes the implementation of body camera deployment (Marshal’s Office) and other technology activations. TBD PUBLIC AWARENESS & OUTREACH Ensure all Augustans have access to information related to the governments efforts to mitigate the impact of the pandemic. Initiatives and outreach focuses include (but are not limited to) vaccination incentives, government activities, public health data, and opportunities for service TBD SAMPLE ARP PROJECT LIST 24 PROJECTS RECOMMENDATION (ILLUSTRATION ONLY) TRAVIS/BOYKIN ROAD (WATER)*$5,000,000 ARC CLEAN COUNTY (ARC, DDA, KEEP AUGUSTA BEAUTIFUL) $1,000,000 AFFORDABLE HOUSING/BLIGHT MITIGATION $4,000,000 SMALL BUSINESS INCUBATOR & RESOURCE CENTER (3 YEAR PROJECTION) $1,200,000 PREMIUM PAY (LOW & MODERATE WORKER) TBD CORPORATE PARK WATERLINE EXPANSION $1,800,000 YOUTH PROGRAMMING/VIOLENCE REDUCTION TBD UTILITY RELIEF*$1,500,000 SAMPLE ARP PROJECT LIST 25 PROJECTS RECOMMENDATION (ILLUSTRATION ONLY) DRAINAGE (WILKINSON GARDEN/ NATIONAL HILLS) $8,000,000 STREETLIGHT*TBD SMALL BUSINESS GRANT PROGRAM (EXPANSION) TBD CVB REVENUE REPLACEMENT $2,500,000 PUBLIC WI-FI (ALL PUBLIC FACILITES/PARKS) TBD BROADBAND INFRASTRUCTURE TBD BUSINESS RETENTION, EXPANSION & ATTRACTION (AEDA/DDA) TBD METER REPLACEMENT $8,000,000 EMA OPERATIONS CENTER $2,600,000 SAMPLE ARP PROJECT LIST 26 PROJECTS RECOMMENDATION (ILLUSTRATION ONLY) PREMIUM PAY TBD PUBLIC SAFETY BONUSES TBD VACCINATION POGRAM TBD OFFICE OF RECOVERY PROGRAMS TBD STAFF AUGMENTATION*TBD TBD TBD AUGUSTA RECOVERY PLAN CITY/COUNTY PROJECTS & INITIATIVES •Establish slate of projects deemed beneficial, necessary, & appropriate •Projects would be presented to the Commission for approval •The slate of projects/investments included in the preliminary Augusta Recovery Plan (ARP) •TOTAL FUNDED = TBD 28 AUGUSTA RECOVERY COMMITTEE (ARC) •Establish Augusta Recovery Committee (ARC) to work with city staff to review potential projects •Projects would be scored according to standardized evaluation criteria •ARC will recommend slate of projects/investments for inclusion in the preliminary Augusta Recovery Plan (ARP) •TOTAL FUNDED = TBD 29 30 EVALUATION CRITERIA (SAMPLE) CRITERIA Does the project address the negative impact of COVID-19? Does the project respond to the public health emergency with respect to COVID-19? If neither criterion above is not met, then project must be funded from lost revenue due to COVID-19? Can the project be completed by 12/31/2026? Does the project advance a stated strategic priority? List priority and objective above. Does the project reduce future City operating costs, protect a significant City asset, or reduce a significant future liability?Provide explanation on separate page. Does the project address a racial, economic, or social inequity? Does the project advance inclusion? Provide explanation on separate page. Does the project have a positive ROI, benefit-cost, or social impact return? Provide explanation on separate page. Does the project complement other investments or approved plans creating synergy? Provide explanation on separate page. Does the project leverage other external resources? Provide explanation on separate page. Does the project have a community partner who is able to bring resources to the table? Other Criteria Does the project have any on-going operating/legacy costs? Include amount. Are there other considerations that impact the project ranking? 31 DRAFT TIMELINE FOR EXTERNAL PROJECTS Task Due Date Develop project application and instructions Appoint ARC Solicit for potential projects Completed applications due Score projects ARC meet to review projects (#1) ARC meet to review projects (#2) ARC recommends slate of projects Develop preliminary ARP Community meetings to share plan (3) ARP is shared widely across the County ARP submitted to Commission for approval AUGUSTA COMMISSION SPECIAL PROJECT LIST •Establish Augusta Recovery Priorities with options to review unfunded projects or District specific projects •ARP criteria guide for project selection to ensure compliance. •Funding allocation by 8 districts, 2 Super Districts, and Office of the Mayor. TOTAL FUNDED = TBD 32 Commission Meeting Agenda 8/3/2021 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo