HomeMy WebLinkAbout2021-06-15 Meeting AgendaCommission Meeting Agenda
Commission Chamber
6/15/2021
2:00 PM
INVOCATION:Reverend David Hunter, Pastor Lutheran Church of the Resurrection .
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
ACCG 2021 Policy Appreciation Award
A.Presentation of the Association of County Commissioners of Georgia
(ACCG) 2021 Policy Appreciation Award to Ms. Lynn Bailey,
Richmond County Board of Elections.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Mr. Michael J Gallucci:
RESOLUTION BUILDING AN EQUITABLE AUGUSTA-
RICHMOND COUNTY, GEORGIA THROUGH HEALING,
RECONCILIATION, & UNITY.
Attachments
C. Ms. Mary A. Tibbetts regarding Zoning Petition Z-21-53 and Z-21-54
Skinner Mill Road.Attachments
CONSENT AGENDA
(Items 1-39)
PLANNING
1.Attachments
FINAL PLAT – ORCHARD LANDING – S-923 – A request for
concurrence with the Augusta Georgia Planning Commission to approve
a petition by Greenspace Communities LLC requesting final plat
approval for Orchard Landing. This townhome subdivision contains 44
lots and is located at 3699 Peach Orchard Road. District 6
2. FINAL PLAT – RICHMOND VIEW – S-925 – A request for
concurrence with the Augusta Georgia Planning Commission to approve
a petition by Gavin Ventures LLC requesting final plat approval for
Richmond View. This residential subdivision contains 15 lots and is
located at Liberty Church Road, Brown Road and Old Waynesboro
Road. District 6
Attachments
3. Z-21-40 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by H&A
Development, on behalf of Margaret Mayo Cordle Caughman, requesting
a Rezoning from Zone R-1 (One-family Residential), Zone R-1E (One-
family Residential) and Zone A (Agriculture) to Zone R-1E (One-
family Residential) affecting property known as 2590 Tobacco Road
and containing approximately 29 acres. Tax Map 141-0-004-04-0
Continuedfrom May meeting. DISTRICT 4 1. The development
must substantially match the Concept Plan submitted with the Rezoning
Application, including the amenity areas, and limiting number of single-
family attached residential townhomes to 197, providing a 60’ right-of-
way and 31’ back-of-curb to back-of-curb for all internal roadways,
providing paved overflow parking areas meeting the requirements of the
Traffic Engineer as depicted on the Concept Plan, stubbing out the right-
of-way and pavement of Road C, Road D and Road F to the external
property lines, providing sidewalks with ADA ramps at all returns along
Tobacco Road (at the discretion of the Traffic Engineer) and providing
sidewalks with ADA ramps at all returns internally on at least one side of
all roadways pursuant to the Concept Plan, providing a walking trail as
shown on the Concept Plan (if GA Natural Gas disapproves the walking
trail through their easement, then the walking trail will run behind lots 53
through 76) and providing a streetyard pursuant to the Augusta Tree
Ordinance on all portions of the subdivision fronting Tobacco Road.
Streetyard trees are required to be a minimum of 3” caliper, a minimum
of 8’ in height and unbranched to 6’. 2. A third entrance must be
provided if the development exceeds 200 lots at any point in the future.
3. All lots must adhere to required front, side and rear setbacks and a 5
foot side setback must be provided on all end units, as currently provided
Attachments
for in the Concept Plan. 4. A Traffic Study will need to be
performed. The Traffic Study will need to contain, at a minimum: a) Trip
Generation Calculations based on proposed development and size; b)
How those trips will be distributed within the nearby street system; c)
Existing traffic volumes plus the trips generated; and d) The projected
LOS (Level of Service) of nearby streets based on the demands of the
proposed development. The Traffic Study must also look at the need for
right turn accel and decel lanes for both entrances, the need for left turn
lanes from Tobacco Road for both entrances, the potential for all-way
stop warrants, and traffic signal warrants, so that it can be determined if
the main entrance may need to be upgraded, and possibly signalized,
based on the traffic signal warrants. 5. Fred Drive will be right-turn
only onto Tobacco Road with a mountable concrete curb to prevent left
turns at that intersection, if approved by Georgia DOT. Traffic
improvements, internal to the development, and within Tobacco Road,
required by the Traffic Engineer, based on the Traffic Study, and also
based on the trips generated by the property owners in this new
subdivision, will need to be made a part of the Development Plan for this
project. 6. All work within the right-of-way of Tobacco Road must
meet Georgia Department of Transportation standards and specifications
and be permitted by GA DOT prior to submission of the Development
Plan for the development. 7. Any infrastructure installed over /
through the Georgia Natural Gas easement, to include utility installation,
roadways, the walking trail, or other infrastructure installation, will
require written permission by Georgia Natural Gas prior to any
Development Plan submittal for the development.
4. Z-21-43 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Matt
Mills, on behalf of Southeastern Family Homes, Inc, requesting to
amend conditions of Z-18-09 to develop a residential townhome
subdivision in the R-1E Zone containing approximately 39.32 acres
and located at 2560 Overlook Drive, 2611 Overlook Drive through
2630 (all #s) Overlook Drive, 2538 through 2566 (all #s) Waterfront
Drive, a portion of 2406 Belfair Lakes, 2424 and 2426 Belfair Lakes for a
total of 38 tax parcels. Tax map 082-0-007-00-0, a portion of 082-1-043-
00-0 and additional tax parcels. A complete list of tax parcels is available
in the office of the Planning and Development Department. DISTRICT 4
1. The proposed development shall substantially conform to the
concept plan submitted with the rezoning application. 2. The proposed
subdivision shall not contain more than 110 townhome lots. 3. Provide
sidewalks along at least one side of the street throughout the proposed
development. 4. A minimum 10 foot undisturbed buffer must be
Attachments
provided along the side and rear boundaries of the entire tract. 5. This
development requires a minimum of 25 percent open space. 6.
Development shall include an amenity area which may require removal
of some lots within the overall development. The amenity area shall
include grill areas by the pond, a clubhouse, splash pad and/or pool, and
walking trails all to be jointly accessible to residents of all phases of the
development. 7. Augusta Traffic Engineering will require a traffic
assessment, possibly a traffic study, to determine whether existing
roadways need additional improvements.This project shall comply with
all development standards and regulations set forth by the City of
Augusta, GA at the time of development.
5. Z-21-44 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Matt
Mills, on behalf of Georgia Vitrified Brick & Clay LTD, requesting a
Rezoning from Zone R-MH (Manufactured Home Residential) to
Zone R-1E (One-family Residential) affecting property known as
part of 2612 Overlook Drive and part of 2384 Gordon Highway and
containing approximately 23.94 acres. Part of Tax Map 082-0-007-00-0
and part of Tax Map 082-0-003-00-00. DISTRICT 4 1. The
proposed development shall substantially conform to the concept plan
submitted with the rezoning application. 2. The proposed subdivision
shall not contain more than 117 townhome lots. 3. Provide sidewalks
along at least one side of the street throughout the proposed development.
4. A minimum 10 foot undisturbed buffer must be provided along the
side and rear boundaries of the entire tract. 5. The site requires a
minimum of 25 percent open space. 6. Development shall include an
amenity area which may require removal of some lots within the overall
development. The amenity area shall include grill areas by the pond, a
clubhouse, splash pad and/or pool, and walking trails all to be jointly
accessible to residents of all phases of the development. 7. Augusta
Traffic Engineering will require a traffic assessment, possibly a traffic
study, to determine whether existing roadways need additional
improvements. 8. This project shall comply with all development
standards and regulations set forth by the City of Augusta, GA at the time
of development.
Attachments
6. Z-21-45 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Matt
Mills, on behalf of Georgia Vitrified Brick & Clay LTD, requesting a
Rezoning from Zone A (Agricultural) and Zone R-MH
Attachments
(Manufactured Home Residential) to Zone R-1C (One-family
Residential) affecting property known as part of 2612 Overlook Drive,
2384 Gordon Highway and 2836 Gordon Highway and containing
approximately 110.67 acres. Part of Tax Map 082-0-007-00-0, part of
Tax Map 082-0-003-00-0 and Tax Map 082-0-002-00-0. DISTRICT 4
1. The proposed development shall substantially conform to the
concept plan submitted with the rezoning application. 2. The proposed
subdivision shall not contain more than 288 lots. 3. Provide sidewalks
along at least one side of the street throughout the proposed development.
4. Development shall include an amenity area which may require
removal of some lots within the subdivision. The amenity area shall
include grill areas by the pond, a clubhouse, splash pad and/or pool, and
walking trails all to be jointly accessible to residents of all phases of the
development. 5. Augusta Traffic Engineering will require a traffic
assessment, possibly a traffic study, to determine whether existing
roadways need additional improvements. 6. This project shall comply
with all development standards and regulations set forth by the City of
Augusta, GA at the time of development.
7. Z-21-46– A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Matt
Mills, on behalf of Georgia Vitrified Brick & Clay LTD, requesting a
Special Exception to establish a single-family residential development
not to exceed 7 lots per acre in accordance with Section 13 per Section
11-2-(a) of the Comprehensive Zoning Ordinance for Augusta, Georgia
affecting property known as part of 2612 Overlook Drive, 2384 Gordon
Highway and 2836 Gordon Highway and containing approximately
110.67 acres. Part of Tax Map 082-0-007-00-0, part of Tax Map 082-0-
003-00-0 and Tax Map 082-0-002-00-0. DISTRICT 4 1. The proposed
development shall substantially conform to the concept plan submitted
with the rezoning application. 2. The proposed subdivision shall not
contain more than 288 lots.3. Provide sidewalks along at least one side
of the street throughout the proposed development. 4. Development
shall include an amenity area which may require removal of some lots
within the overall development. The amenity area shall include grill areas
by the pond, a clubhouse, splash pad and/or pool, and walking trails all to
be jointly accessible to residents of all phases of the development. 5.
Augusta Traffic Engineering will require a traffic assessment, possibly a
traffic study, to determine whether existing roadways need additional
improvements. 6. This project shall comply with all development
standards and regulations set forth by the City of Augusta, GA at the time
of development.
Attachments
8. Z-21-47 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Andrew
Daniels, on behalf of Ben Thompkins, requesting a Rezoning from Zone
R-1A (One-family residential) and Zone B-2 (General Business) to
Zone LI (Light Industrial) affecting property known as part of 2323
Milledgeville Road and containing approximately 1.40 acres. Tax Map
071-2-285-00-0. DISTRICT 2 1. The entire 1.74 acres be rezoned
from R-1A (One-Family Residential) and B-2 (General Business) to LI
(Light Industrial) in order to prevent two zonings on one property and
that the rear 160 feet of the subject property remain undisturbed / heavily
wooded. 2. Light industrial uses be limited to the interior of the
existing structures on the subject property, with no outside storage of
products or goods, no outside storage of vehicles, no outside storage of
construction equipment, and no outside storage of or collection of
recyclable materials to take place anywhere on the subject property, with
the exception of the interior of the existing structures. 3. No animal
kennels may be located on the subject property. 4. Future expansion of
the structures on the subject property would require that the entire
property have to come into zoning conformance for parking, stormwater /
detention, water / sewer, backflows, access / traffic issues and Tree
Ordinance compliance.
Attachments
9. Z-21-49 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by WTC of
Mike Padgett, LLC, on behalf of Frederick W. Broome, requesting a
Rezoning from Zone A (Agricultural) to Zone B-2 (General Business)
affecting property known as part of 5111 Mike Padgett Highway
containing 2 acres. Part of Tax Map 354-0-008-10-0. DISTRICT 8
1. Subdivide and record the parcels zoned B-2. 2. A shared access
easement shall be duly recorded prior to any approval of plans related to
this development. 3. Any outdoor lighting shall be directed away from
nearby residences. 4. This development must comply with all aspects
of the Augusta Tree Ordinance. 5. This project shall comply with all
development standards and regulations set forth by the City of Augusta,
GA at the time of development.
Attachments
10. Z-21-50 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Kelvin
Jones, on behalf of Robert D. Bauer, requesting a Rezoning from Zone A
Attachments
(Agricultural) to Zone LI (Light Industrial) affecting property known
as part of 1726 Tobacco Road and 1746 Tobacco Road containing
approximately 6.6 acres. Part of Tax Map 158-0-006-07-0 and part of
Tax Map 157-0-026-00-0. DISTRICT 1 1. Any outdoor lighting
shall be directed away from nearby residences. 2. Provide a minimum
50 foot buffer along the southern lot line of the property as shown on the
plan (referring to “Tract 1” on the concept plan). 3. This development
must comply with all aspects of the Augusta Tree Ordinance. 4. This
project shall comply with all development standards and regulations set
forth by the City of Augusta, GA at the time of development.
11. Z-21-52 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Heard
Robertson, on behalf of RP QOF 1, LLC, requesting a Rezoning from
Zone P-1 (Professional Office) to Zone R-1E (One-family
Residential) affecting property known as 1310 Laurel Street and
containing 0.1 acres. Tax Map 045-4-078-01-0. DISTRICT 1 1. The
only development of the property shall be one single family residence.
2. Off-street parking must be provided as required by the
Comprehensive Zoning Ordinance. 3. Setbacks shall be required under
Section 8 -8 (One-family residential Zone) as follows: · Side setback
of 5ft. along property line adjacent to 1610 Central Ave.; · Side
setback of 15 ft. along property line adjacent to 1312 Laurel if a brick or
stucco wall is erected. 25 ft. without wall; · The greater of 25 ft. or
20% of the lot depth for a rear setback and a minimum 15 ft. front
setback that is calculated on the average of the block face along Laurel
Street between Central Avenue and Wrightsboro Road. 4. Any
necessary Board of Zoning Appeals variances must be requested and
approved before any building permits may be issued.
Attachments
12. Z-21-53 – A request for concurrence with the Augusta Georgia Planning
Commission to deny a petition by Dhanesh Kumar, on behalf of Albert
Cho, requesting a Rezoning from Zone R-1 (One-family Residential)
to Zone R-1C (One-family Residential) affecting property known as
3208 Skinner Mill Road containing 9 acres. Tax Map 017-0-031-00-0.
DISTRICT 7
Attachments
13. Z-21-54 – A request for concurrence with the Augusta Georgia Planning
Commission to deny a petition by Dhanesh Kumar, on behalf of Albert Attachments
Cho, requesting a Special Exception to establish a single-family
residential development not to exceed 7 lots per acre in accordance with
Section 13 per Section 11-2-(a) of the Comprehensive Zoning Ordinance
for Augusta, Georgia affecting property containing 9 acres and known as
3208 Skinner Mill Road. Tax Map 017-0-032-00-0. DISTRICT 7
14. Z-21-55 – A petition by GVS Holding I LLC, requesting a Special
Exception to establish a single-family residential development not to
exceed 7 lots per acre in accordance with Section 13 per Section 11-2-(a)
of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting
property containing 15.9 acres and known as part of 3555 Peach
Orchard Road. Part of Tax Map 143-0-003-00-0. DISTRICT 6 1.
The proposed development shall substantially conform to the concept
plan submitted with the rezoning application. 2. The proposed
subdivision shall not contain more than 90 residential units. 3. Provide
sidewalks along at least one side of the street throughout the proposed
development. 4. A minimum 10 foot undisturbed buffer must be
provided along the side and rear boundaries of the entire tract. 5. This
development requires a minimum of 25 percent open space. 6.
Augusta Traffic Engineering will require a traffic assessment, possibly a
traffic study, to determine whether existing roadways need additional
improvements. 7. This project shall comply with all development
standards and regulations set forth by the City of Augusta, GA at the time
of development.
Attachments
PUBLIC SERVICES
15.Motion to approve New Location A. N. 21-16: request by Florence P.
Henley for an on premise consumption Liquor, Beer & Wine License to
be used in connection with Tiffany's Eatery located at 828 Broad Street.
District 1. Super District 9. (Approved by Public Services Committee
June 8, 2021)
Attachments
16.Motion to approve awarding East Coast Pyrotechnics, Inc. bid item #21-
194 for Fireworks for Independence Day Celebration in the amount of
$30,000. (Approved by Public Services June 8, 2021)
Attachments
17.Motion to approve applying to Georgia Association of Metropolitan
Planning Organizations (GAMPO) for the FY 2022 Bike and Pedestrian Attachments
Plan Update funds. (Approved by Public Services Committee June 8,
2021)
18.Motion to approve a request by Tina Houston for a Massage Operator
License to be used in connection with Tina Therapeutic located at 1913
Olive Road. District 2. Super District 9. (Approved by Public
Services Committee June 8, 2021)
Attachments
19.Motion to approve amendment Augusta, Georgia Code, Title 3,
Article 18, Chapter 6: Noise Ordinance, Section 3-6-1 through Section
3-6-3 so as to provide clarity with regards to enforcement. (Approved
by Public Services Committee June 8, 2021)
Attachments
20.Motion to approve Augusta Transit’s (AT) reinstatement of bus fares
and ending rear door boarding. All Patrons will continue to wear mask on
the bus and in the Transit Facilities until such practices are suspended
with an effective date of July 15,2021 and bus signs in place by the end
of the year. (Approved by Public Services Committee June 8, 2021)
Attachments
ADMINISTRATIVE SERVICES
21.Motion to refer the matter of the (P) Purchasing Card Policy and
Procedures & the state legislation from 2016 to the Attorney and the
Administrator for review and development of a policy. (Approved by
Administrative Services Committee held June 8, 2021)
Attachments
PUBLIC SAFETY
22.Motion to approve FY22 Criminal Justice Coordinating Council Grant
for State Court Accountability Court DUI and Veterans Court Programs.
(Approved by Administrative Services Committee June 8, 2021)
Attachments
23.Motion to approve support/funding State Court Solicitor's Office
Records Restriction Summit Initiative in an amount not to exceed
$10.000 and letters of support from the other participating partners.
(Approved by Public Safety Committee June 8, 2021)
Attachments
ENGINEERING SERVICES
24.Motion to approve award of Augusta Roadways Sweeping Contract to
Sweeping Corporation of America, Inc. (SCA) for Area-Wide street
sweeping services. The Contract is for three years with renewal option of
two additional years. Also, approve $600,000 to fund the proposed
sweeping Services for Base Year 1. Award is contingent upon receipt of
procurement documents, signed contracts and proper bonds. requested by
AED. RFP 21-145. (Approved by Engineering Services Committee
June 8, 2021)
Attachments
25.Motion to approve the continuation of waiving the liquidated damages
for the garbage haulers for primes and sub-contractors effective June 1,
2021 going forward and with the guarantee that the waivers will be
passed down to the subcontractors. (Approved by Engineering Services
Committee 8, 2021)
Attachments
26.Motion to approve adoption of the Wireless Facilities and Antennas
Ordinance as requested by Augusta Engineering Department. Also adopt
associated Permitting and Right-of-Usage guidance documents and
forms. Requested by AED. (Approved by Engineering Services
Committee June 8, 2021)
Attachments
27.Motion to approve installing 2 streetlights at the intersection of
Hephzibah-McBean Rd and Mike Padgett Hwy. This is a dangerous
intersection, and more lighting will help reduce accidents. (Approved by
Engineering Services Committee June 9, 2021)
Attachments
28.Motion to approve supplemental funding of the current “On-Call
Professional Services for Engineering and Field Design, small to Medium
Scale Maintenance Task Design, Regulatory Periodic Inspection
Compliance and Structural Inspection & Investigations” Services (CEI
Services) contract in the amount of $1,050,000 for TIA downtown
roadway Improvements Projects. Requested by AED. RFP 19-241 .
(Approved by Engineering Services Committee June 9, 2021)
Attachments
PETITIONS AND COMMUNICATIONS
29.Motion to approve the minutes of the Special Called Meetings held June
1 & 8 and Regular Meeting held on June 1, 2021. Attachments
APPOINTMENT(S)
30.Motion to approve the appointment of Ms. Alicia Gonzales to the Small
Business Citizen Advisory Board representing District 8. Attachments
31.Motion to approve the appointment of Ms. Vicki C. Johnson to the
General Aviation Commission-Daniel Field representing District 9.Attachments
ADMINISTRATOR
32.Motion to authorize Housing & Community Development to work with
the Augusta Housing Authority under the direction of the Administrator
to work on the issue of identifying housing options for displaced families.
(Approved by Administrative Services Committee June 8, 2021)
Attachments
33.Motion to approve allowing Boards, Authorities and Commissions who
are not meeting in the Commission Chamber to resume their in-person
meetings effective June 14, 2021. (Approved by Administrative
Services Committee June 8, 2021)
Attachments
OTHER BUSINESS
34.Motion to approve bid award the contract to furnish and install new
furnishings for the newly renovated Law Department Building to the
lowest responsive bidder, Modern Business Workplace Solutions of
Augusta, GA, in the amount of $147,632.43. (Bid Item #21-171)
(Approved by Administrative Services Committee June 8, 2021).
Attachments
35.Motion to approve acceptance of Nationwide Group Flexible Purchase
Deferred Fixed Indexed Annuity. (Approved by Administrative
Services Committee June 8, 2021)
Attachments
36.Motion to approve the purchase of one animal transport truck, at a total
cost of $47,766.00, to Allan Vigil Ford for the Animal Services
Department (Bid #21-150). (Approved by Administrative Services
Committee June 8, 2021)
Attachments
37.Motion to approve the purchase of one 15-passenger van, at a total cost
of $37,430.00, to Wade Ford for the Juvenile Court (State Contract –
SWC 99999-SPD-ES40199373-0009). (Approved by Administrative
Services Committee June 8, 2021)
Attachments
38.Motion approve the purchase of four Dodge Chargers for the Marshal’s
Office at a total cost of $130,668.00 from Thomson Motor Centre (Bid
20-242). (Approved by Administrative Services Committee June 8,
2021)
Attachments
39.Motion to approve the Administrator’s Office to facilitate the
development of a strategic plan for the City of Augusta. (Donald/Carl
Vinson Institute of Government)(Approved by Administrative
Services Committee)
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6/15/2021
AUGUSTA COMMISSION
REGULAR AGENDA
6/15/2021
(Items 40-44)
PLANNING
40. Z-21-24 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by James
Trotter, on behalf of Purko Builders Inc., requesting a change of zoning
from Zone R-1A (One-family Residential) to Zone R-1E (One-family
Attachments
Residential) affecting property containing approximately 4 acres and
known as 3055 and 3061 Dennis Road. Tax Map 007-1-006-00-0 and
006-0-039-00-0 DISTRICT 7 1. The proposed development shall
substantially conform to the concept plan submitted with the rezoning
application.2. Conduct a traffic study to assess whether acceleration /
deceleration lanes are needed. 3. Provide sidewalks along at least one
side of all internal streets and meet all standards of the Augusta Traffic
Engineering Department, including handicap access, where required.
4. Adequate off-street parking must be provided for this development.
Based on the plan, a minimum of 6 additional paved spaces are required.
5. Alice Lane to be improved from the intersection to the end of Lot
17. If the total distance of internal streets is longer than 150 feet there
must be an approved turn-around area for fire apparatus. 6. Shift the
lot lines of Lots 20 – 22 so that Lot 20 meets the minimum front setback
requirements. 7. A Stormwater Management Plan is required at the
time of Site Plan submittal. 8. Review of any future Site Plan be
jointly conducted with Columbia County, since there is a high likelihood
that water and sewer will have to come from Columbia County and
stormwater outfall flows into Columbia County. 9. The project shall
comply with all development standards and regulations set forth by the
City of Augusta, GA at the time of development, including but not
limited to the Augusta Tree Ordinance.
PUBLIC SERVICES
41.Discuss R&B Hall of Fame Induction ceremony. (No recommendation
from Public Services June 8, 2021) Attachments
ADMINISTRATOR
42.Update from the Administrator regarding approval of Blight Ordinance.
(Deferred from the May 18, 2021 Commission Meeting following
the Commission Work Session/Public Hearing(s) on June 1 & 3,
2021)
Attachments
OTHER BUSINESS
43.Request from SLA Labs for a "letter of support” from the
Commission. (No recommendation from Administrative Services
Committee June 8, 2021)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
44.Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
6/15/2021 2:00 PM
Invocation
Department:
Department:
Caption: Reverend David Hunter, Pastor Lutheran Church of the
Resurrection .
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
ACCG 2021 Policy Appreciation Award
Department:Association of County Commissioners of Georgia (ACCG)
Department:Association of County Commissioners of Georgia (ACCG)
Caption:Presentation of the Association of County Commissioners of
Georgia (ACCG) 2021 Policy Appreciation Award to Ms. Lynn
Bailey, Richmond County Board of Elections.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Michael J Gallucci
Department:
Department:
Caption: Mr. Michael J Gallucci:
RESOLUTION BUILDING AN EQUITABLE AUGUSTA-
RICHMOND COUNTY, GEORGIA THROUGH HEALING,
RECONCILIATION, & UNITY.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
RESOLUTION
BUILDING AN EQUITABLE AUGUSTA-RICHMOND COUNTY,
GEORGIA
THROUGH HEALING, RECONCILIATION, & UNITY
WHEREAS, the Augusta-Richmond County Commission of
Augusta, Georgia (hereinafter referred to as “the Commission”)
seeks a meaningful and thoughtful way to heal the wounds of our
past, reconcile the differences of our present, and unify around the
path forward toward a future hope for all of our residents and for
future generations; and
WHEREAS, the Augusta-Richmond County Commission of
Augusta, Georgia acknowledges that the African-American
community, and other communities of color, have borne the burdens
of inequitable social, environmental, educational,economic, and
criminal justice policies, practices, and civic investments;and
furthermore, understands that the legacy of these inequitable
policies has caused deep disparities, harm, and mistrust,and
recognizes that racial equity is realized only when race can no longer
be used to predict life outcomes; and
WHEREAS, racism is a social system with multiple dimensions:
individual racism that is internalized or interpersonal and systemic
racism that is institutional or structural; and
WHEREAS, inequities borne from racism of any kind are
unacceptable and act to disadvantage specific individuals and
communities, while consequently giving advantages to other
individuals and communities, and thereby weaken the strength of
the whole society; and
1
WHEREAS, that the collective prosperity of Augusta-Richmond
County depends upon the equitable access to the same opportunity
for every resident regardless of the color of their skin; and
WHEREAS, persistent discrimination and disparate treatment
result, and have resulted, in racial inequities in many areas of life,
including housing, education, employment, health and criminal
justice; and
WHEREAS, the Augusta-Richmond County Commission does
unequivocally reject racial inequities recognizing the injustice given
the material reality and lived experience of systemic racism and
unjust practices; and
WHEREAS, the Augusta-Richmond County Commission pledges to
demonstrate its commitment to racial equity through equitable
investment and future funding decisions for projects,inclusive
practices, and socially-just policies; and
WHEREAS, as the Commission, we recognize that the humanity and
future of the residents of Augusta-Richmond County are
inextricably bound to one another; and
WHEREAS, the Commission of Augusta-Richmond County has a
deep resolve to promote racial equity, inclusion,and diversity in all
aspects of city government; and
WHEREAS, the Commission desires Augusta-Richmond County to
be a place where all people are welcomed and treated with empathy,
respect, fairness, and trust; and
2
NOW THEREFORE, BE IT RESOLVED BY THE COUNTY
COMMISSION OF AUGUSTA-RICHMOND COUNTY, GEORGIA,
that this Commission confirms the following as a means towards the
healing, reconciliation, and the creation of a more equitable
Augusta-Richmond County, Georgia:
1.The Commission acknowledges and apologizes for the
historical antecedents of systemic racism in our society and
city and is sorry for the racial injustices and long-lasting
inequities that have resulted from those policies and practices.
2.We realize that acknowledgement and remorse alone do not
heal the painful wounds created by these injustices,nor do they
ensure better actions for the future; clarity for future action
requires a clear and forthright reckoning with the past in order
to heal our community.
3.We commit to the important work of creating a community that
is just and fair and full of hope, promise and equitable
opportunity for all our citizens.
4.This commitment will be exemplified by this Commission
joining the Governmental Alliance on Race and Equity
(G.A.R.E.), and by proactively working with such groups as:
a.The Greater Augusta Black Chamber of Commerce
b.Greater Augusta Chamber of Commerce
c.National Action Network - CSRA
d.Helping Our People to Excel (H.O.P.E.)
e.The Greater Augusta Interfaith Coalition
f.NAACP
g.Concerned Black Clergy
h.Southern Christian Leadership Conference (SCLC)
3
i.And, other organizations as appropriate to enhance,
support, and address the needs of all minority-owned
businesses.
5.The commission should energize a Citizen’s Diversity Equity, &
Inclusion Focus Group and we will augment that focus group
using Civic, Faith, Educational, Justice, and Community
Leaders to assist in the development of programs designed to
address neighborhood revitalization, educational achievement
gaps, and innovative partnership within the judicial and law
enforcement circle. This group will develop definitive
mission, goal statements, and progress for presentation to The
Commissioners.
6.We reject the politics of divisiveness and discord that have
plagued many communities across our nation and commit to
the residents of Augusta-Richmond County that we will
endeavor to serve as a unifying force for change and equity for
all. We will foster community reconciliation through
thoughtful, intentional engagement.
7.We support all efforts that would promote and sustain racial
equity. Furthermore, we pledge to become an anti-racist,
equitable, and justice-oriented organization. The Commission
and its staff leadership will continue to identify specific
activities to further enhance equity and diversity while
ensuring anti-racist principles and practices across leadership,
staffing, and contracting.
8.We will promote racial equity through all policies approved by
this body and will work to enhance educational efforts aimed at
understanding, addressing, and dismantling racism and how it
affects the delivery of human and social services,economic
development, educational programs, and public safety.
4
9.The Commission supports the federal bill- H.R. 40
Commission to Study and Develop Reparation Proposals for
African-Americans Act- a bill designed to address the
fundamental injustice, cruelty, brutality, and inhumanity of
slavery in the United States and the 13 American colonies
between 1619 and 1865 and to establish a commission to study
and consider a national apology and proposal for reparations
for the institution of slavery, its subsequent de jure and de facto
racial and economic discrimination against
African-Americans, and the impact of these forces on living
African-Americans, to make recommendations to the
Congress on appropriate remedies, and for other purposes.
10.We will support community efforts to amplify concerns
about racist policies and practices and engage actively and
authentically with communities of color wherever they live
within Augusta.
11.We will promote and support policies that prioritize the health
of all people, especially African Americans and people of color.
12.We will continue ongoing awareness efforts regarding racial
equity including training of city leadership, staff,and the
Commission.
SUBMITTED AND RATIFIED this ________day of
__________________, 2021
__________________________________
MAYOR
ATTEST:
_____________________________
City/County Clerk
5
Commission Meeting Agenda
6/15/2021 2:00 PM
Ms. Mary A. Tibbetts
Department:
Department:
Caption: Ms. Mary A. Tibbetts regarding Zoning Petition Z-21-53 and
Z-21-54 Skinner Mill Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Final Plat Orchard Landing S-923
Department:Planning and Development
Department:Planning and Development
Caption: FINAL PLAT – ORCHARD LANDING – S-923 – A request
for concurrence with the Augusta Georgia Planning Commission
to approve a petition by Greenspace Communities LLC
requesting final plat approval for Orchard Landing. This
townhome subdivision contains 44 lots and is located at 3699
Peach Orchard Road. District 6
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Final Plat Richmond View S-925
Department:Planning and Development
Department:Planning and Development
Caption: FINAL PLAT – RICHMOND VIEW – S-925 – A request for
concurrence with the Augusta Georgia Planning Commission to
approve a petition by Gavin Ventures LLC requesting final plat
approval for Richmond View. This residential subdivision
contains 15 lots and is located at Liberty Church Road, Brown
Road and Old Waynesboro Road. District 6
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Z-21-40
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-40 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by H&A Development, on behalf of Margaret Mayo
Cordle Caughman, requesting a Rezoning from Zone R-1 (One-
family Residential), Zone R-1E (One-family Residential) and
Zone A (Agriculture) to Zone R-1E (One-family Residential)
affecting property known as 2590 Tobacco Road and containing
approximately 29 acres. Tax Map 141-0-004-04-0
Continuedfrom May meeting. DISTRICT 4 1. The
development must substantially match the Concept Plan
submitted with the Rezoning Application, including the amenity
areas, and limiting number of single-family attached residential
townhomes to 197, providing a 60’ right-of-way and 31’ back-
of-curb to back-of-curb for all internal roadways, providing
paved overflow parking areas meeting the requirements of the
Traffic Engineer as depicted on the Concept Plan, stubbing out
the right-of-way and pavement of Road C, Road D and Road F
to the external property lines, providing sidewalks with ADA
ramps at all returns along Tobacco Road (at the discretion of the
Traffic Engineer) and providing sidewalks with ADA ramps at
all returns internally on at least one side of all roadways
pursuant to the Concept Plan, providing a walking trail as shown
on the Concept Plan (if GA Natural Gas disapproves the walking
trail through their easement, then the walking trail will run
behind lots 53 through 76) and providing a streetyard pursuant to
the Augusta Tree Ordinance on all portions of the subdivision
fronting Tobacco Road. Streetyard trees are required to be a
minimum of 3” caliper, a minimum of 8’ in height and
unbranched to 6’. 2. A third entrance must be provided if the
development exceeds 200 lots at any point in the future. 3.
All lots must adhere to required front, side and rear setbacks and
a 5 foot side setback must be provided on all end units, as
currently provided for in the Concept Plan. 4. A Traffic Study
will need to be performed. The Traffic Study will need to
Cover Memo
contain, at a minimum: a) Trip Generation Calculations based on
proposed development and size; b) How those trips will be
distributed within the nearby street system; c) Existing traffic
volumes plus the trips generated; and d) The projected LOS
(Level of Service) of nearby streets based on the demands of the
proposed development. The Traffic Study must also look at the
need for right turn accel and decel lanes for both entrances, the
need for left turn lanes from Tobacco Road for both entrances,
the potential for all-way stop warrants, and traffic signal
warrants, so that it can be determined if the main entrance may
need to be upgraded, and possibly signalized, based on the
traffic signal warrants. 5. Fred Drive will be right-turn only
onto Tobacco Road with a mountable concrete curb to prevent
left turns at that intersection, if approved by Georgia
DOT. Traffic improvements, internal to the development, and
within Tobacco Road, required by the Traffic Engineer, based
on the Traffic Study, and also based on the trips generated by the
property owners in this new subdivision, will need to be made a
part of the Development Plan for this project. 6. All work
within the right-of-way of Tobacco Road must meet Georgia
Department of Transportation standards and specifications and
be permitted by GA DOT prior to submission of the
Development Plan for the development. 7. Any infrastructure
installed over / through the Georgia Natural Gas easement, to
include utility installation, roadways, the walking trail, or other
infrastructure installation, will require written permission by
Georgia Natural Gas prior to any Development Plan submittal
for the development.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Z-21-43
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-43 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Matt Mills, on behalf of Southeastern Family
Homes, Inc, requesting to amend conditions of Z-18-09 to
develop a residential townhome subdivision in the R-1E
Zone containing approximately 39.32 acres and located at
2560 Overlook Drive, 2611 Overlook Drive through 2630 (all
#s) Overlook Drive, 2538 through 2566 (all #s) Waterfront
Drive, a portion of 2406 Belfair Lakes, 2424 and 2426 Belfair
Lakes for a total of 38 tax parcels. Tax map 082-0-007-00-0, a
portion of 082-1-043-00-0 and additional tax parcels. A
complete list of tax parcels is available in the office of the
Planning and Development Department. DISTRICT 4 1.
The proposed development shall substantially conform to the
concept plan submitted with the rezoning application. 2. The
proposed subdivision shall not contain more than 110 townhome
lots. 3. Provide sidewalks along at least one side of the street
throughout the proposed development. 4. A minimum 10 foot
undisturbed buffer must be provided along the side and rear
boundaries of the entire tract. 5. This development requires a
minimum of 25 percent open space. 6. Development shall
include an amenity area which may require removal of some lots
within the overall development. The amenity area shall include
grill areas by the pond, a clubhouse, splash pad and/or pool, and
walking trails all to be jointly accessible to residents of all
phases of the development. 7. Augusta Traffic Engineering
will require a traffic assessment, possibly a traffic study, to
determine whether existing roadways need additional
improvements.This project shall comply with all development
standards and regulations set forth by the City of Augusta, GA at
the time of development.
Background:
Cover Memo
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Z-21-44
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-44 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Matt Mills, on behalf of Georgia Vitrified Brick &
Clay LTD, requesting a Rezoning from Zone R-MH
(Manufactured Home Residential) to Zone R-1E (One-family
Residential) affecting property known as part of 2612
Overlook Drive and part of 2384 Gordon Highway and
containing approximately 23.94 acres. Part of Tax Map 082-0-
007-00-0 and part of Tax Map 082-0-003-00-00. DISTRICT 4
1. The proposed development shall substantially conform to
the concept plan submitted with the rezoning application. 2.
The proposed subdivision shall not contain more than 117
townhome lots. 3. Provide sidewalks along at least one side
of the street throughout the proposed development. 4. A
minimum 10 foot undisturbed buffer must be provided along the
side and rear boundaries of the entire tract. 5. The site
requires a minimum of 25 percent open space. 6.
Development shall include an amenity area which may require
removal of some lots within the overall development. The
amenity area shall include grill areas by the pond, a clubhouse,
splash pad and/or pool, and walking trails all to be jointly
accessible to residents of all phases of the development. 7.
Augusta Traffic Engineering will require a traffic assessment,
possibly a traffic study, to determine whether existing roadways
need additional improvements. 8. This project shall comply
with all development standards and regulations set forth by the
City of Augusta, GA at the time of development.
Background:
Analysis:
Financial Impact:
Cover Memo
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Z-21-45
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-45 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Matt Mills, on behalf of Georgia Vitrified Brick &
Clay LTD, requesting a Rezoning from Zone A (Agricultural)
and Zone R-MH (Manufactured Home Residential) to Zone
R-1C (One-family Residential) affecting property known as
part of 2612 Overlook Drive, 2384 Gordon Highway and 2836
Gordon Highway and containing approximately 110.67 acres.
Part of Tax Map 082-0-007-00-0, part of Tax Map 082-0-003-
00-0 and Tax Map 082-0-002-00-0. DISTRICT 4 1. The
proposed development shall substantially conform to the concept
plan submitted with the rezoning application. 2. The
proposed subdivision shall not contain more than 288 lots. 3.
Provide sidewalks along at least one side of the street throughout
the proposed development. 4. Development shall include an
amenity area which may require removal of some lots within the
subdivision. The amenity area shall include grill areas by the
pond, a clubhouse, splash pad and/or pool, and walking trails all
to be jointly accessible to residents of all phases of the
development. 5. Augusta Traffic Engineering will require a
traffic assessment, possibly a traffic study, to determine whether
existing roadways need additional improvements. 6. This
project shall comply with all development standards and
regulations set forth by the City of Augusta, GA at the time of
development.
Background:
Analysis:
Financial Impact:
Alternatives:
Cover Memo
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Z-21-46
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-46– A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Matt Mills, on behalf of Georgia Vitrified Brick &
Clay LTD, requesting a Special Exception to establish a single-
family residential development not to exceed 7 lots per acre in
accordance with Section 13 per Section 11-2-(a) of the
Comprehensive Zoning Ordinance for Augusta, Georgia
affecting property known as part of 2612 Overlook Drive, 2384
Gordon Highway and 2836 Gordon Highway and containing
approximately 110.67 acres. Part of Tax Map 082-0-007-00-0,
part of Tax Map 082-0-003-00-0 and Tax Map 082-0-002-00-0.
DISTRICT 4 1. The proposed development shall substantially
conform to the concept plan submitted with the rezoning
application. 2. The proposed subdivision shall not contain more
than 288 lots.3. Provide sidewalks along at least one side of the
street throughout the proposed development. 4. Development
shall include an amenity area which may require removal of
some lots within the overall development. The amenity area
shall include grill areas by the pond, a clubhouse, splash pad
and/or pool, and walking trails all to be jointly accessible to
residents of all phases of the development. 5. Augusta Traffic
Engineering will require a traffic assessment, possibly a traffic
study, to determine whether existing roadways need additional
improvements. 6. This project shall comply with all
development standards and regulations set forth by the City of
Augusta, GA at the time of development.
Background:
Analysis:
Financial Impact:
Cover Memo
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Z-21-47
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-47 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Andrew Daniels, on behalf of Ben Thompkins,
requesting a Rezoning from Zone R-1A (One-family
residential) and Zone B-2 (General Business) to Zone LI
(Light Industrial) affecting property known as part of 2323
Milledgeville Road and containing approximately 1.40 acres.
Tax Map 071-2-285-00-0. DISTRICT 2 1. The entire 1.74
acres be rezoned from R-1A (One-Family Residential) and B-2
(General Business) to LI (Light Industrial) in order to prevent
two zonings on one property and that the rear 160 feet of the
subject property remain undisturbed / heavily wooded. 2.
Light industrial uses be limited to the interior of the existing
structures on the subject property, with no outside storage of
products or goods, no outside storage of vehicles, no outside
storage of construction equipment, and no outside storage of or
collection of recyclable materials to take place anywhere on the
subject property, with the exception of the interior of the
existing structures. 3. No animal kennels may be located on
the subject property. 4. Future expansion of the structures on
the subject property would require that the entire property have
to come into zoning conformance for parking, stormwater /
detention, water / sewer, backflows, access / traffic issues and
Tree Ordinance compliance.
Background:
Analysis:
Financial Impact:
Alternatives:
Cover Memo
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Z-21-49
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-49 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by WTC of Mike Padgett, LLC, on behalf of Frederick
W. Broome, requesting a Rezoning from Zone A
(Agricultural) to Zone B-2 (General Business) affecting
property known as part of 5111 Mike Padgett Highway
containing 2 acres. Part of Tax Map 354-0-008-10-0.
DISTRICT 8 1. Subdivide and record the parcels zoned
B-2. 2. A shared access easement shall be duly recorded prior
to any approval of plans related to this development. 3. Any
outdoor lighting shall be directed away from nearby residences.
4. This development must comply with all aspects of the
Augusta Tree Ordinance. 5. This project shall comply with all
development standards and regulations set forth by the City of
Augusta, GA at the time of development.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:Cover Memo
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Z-21-50
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-50 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Kelvin Jones, on behalf of Robert D. Bauer,
requesting a Rezoning from Zone A (Agricultural) to Zone LI
(Light Industrial) affecting property known as part of 1726
Tobacco Road and 1746 Tobacco Road containing
approximately 6.6 acres. Part of Tax Map 158-0-006-07-0 and
part of Tax Map 157-0-026-00-0. DISTRICT 1 1. Any
outdoor lighting shall be directed away from nearby residences.
2. Provide a minimum 50 foot buffer along the southern lot
line of the property as shown on the plan (referring to “Tract 1”
on the concept plan). 3. This development must comply with
all aspects of the Augusta Tree Ordinance. 4. This project
shall comply with all development standards and regulations set
forth by the City of Augusta, GA at the time of development.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:Cover Memo
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Z-21-52
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-52 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Heard Robertson, on behalf of RP QOF 1, LLC,
requesting a Rezoning from Zone P-1 (Professional Office) to
Zone R-1E (One-family Residential) affecting property known
as 1310 Laurel Street and containing 0.1 acres. Tax Map 045-4-
078-01-0. DISTRICT 1 1. The only development of the
property shall be one single family residence. 2. Off-street
parking must be provided as required by the Comprehensive
Zoning Ordinance. 3. Setbacks shall be required under
Section 8 -8 (One-family residential Zone) as follows: ·
Side setback of 5ft. along property line adjacent to 1610 Central
Ave.; · Side setback of 15 ft. along property line adjacent to
1312 Laurel if a brick or stucco wall is erected. 25 ft. without
wall; · The greater of 25 ft. or 20% of the lot depth for a
rear setback and a minimum 15 ft. front setback that is
calculated on the average of the block face along Laurel Street
between Central Avenue and Wrightsboro Road. 4. Any
necessary Board of Zoning Appeals variances must be requested
and approved before any building permits may be issued.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:Cover Memo
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Z-21-53
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-53 – A request for concurrence with the Augusta Georgia
Planning Commission to deny a petition by Dhanesh Kumar, on
behalf of Albert Cho, requesting a Rezoning from Zone R-1
(One-family Residential) to Zone R-1C (One-family
Residential) affecting property known as 3208 Skinner Mill
Road containing 9 acres. Tax Map 017-0-031-00-0. DISTRICT
7
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Z-21-54
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-54 – A request for concurrence with the Augusta Georgia
Planning Commission to deny a petition by Dhanesh Kumar, on
behalf of Albert Cho, requesting a Special Exception to
establish a single-family residential development not to exceed 7
lots per acre in accordance with Section 13 per Section 11-2-(a)
of the Comprehensive Zoning Ordinance for Augusta, Georgia
affecting property containing 9 acres and known as 3208
Skinner Mill Road. Tax Map 017-0-032-00-0. DISTRICT 7
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission Cover Memo
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Z-21-55
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-55 – A petition by GVS Holding I LLC, requesting a
Special Exception to establish a single-family residential
development not to exceed 7 lots per acre in accordance with
Section 13 per Section 11-2-(a) of the Comprehensive Zoning
Ordinance for Augusta, Georgia affecting property containing
15.9 acres and known as part of 3555 Peach Orchard Road.
Part of Tax Map 143-0-003-00-0. DISTRICT 6 1. The
proposed development shall substantially conform to the concept
plan submitted with the rezoning application. 2. The
proposed subdivision shall not contain more than 90 residential
units. 3. Provide sidewalks along at least one side of the street
throughout the proposed development. 4. A minimum 10 foot
undisturbed buffer must be provided along the side and rear
boundaries of the entire tract. 5. This development requires a
minimum of 25 percent open space. 6. Augusta Traffic
Engineering will require a traffic assessment, possibly a traffic
study, to determine whether existing roadways need additional
improvements. 7. This project shall comply with all
development standards and regulations set forth by the City of
Augusta, GA at the time of development.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:Cover Memo
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Location A. N. 21-16: request by
Florence P. Henley for an on premise consumption Liquor,
Beer & Wine License to be used in connection with Tiffany's
Eatery located at 828 Broad Street. District 1. Super District 9.
(Approved by Public Services Committee June 8, 2021)
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,365.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Fireworks for Independence Day Celebration - Bid Item #21-194
Department:Parks and Recreation Department
Department:Parks and Recreation Department
Caption:Motion to approve awarding East Coast Pyrotechnics, Inc. bid
item #21-194 for Fireworks for Independence Day Celebration
in the amount of $30,000. (Approved by Public Services June
8, 2021)
Background:The Augusta Parks and Recreation Department contracts each
year with a fireworks company to provide a fireworks show
during the Independence Day Celebration in Downtown Augusta
on July 4th. Vendors are given a $30,000 budget and are
required to build a show around that dollar amount.
Analysis:Selection of East Coast Pyrotechnics, Inc. was based on total
product provided, special effects, total amount of shells included
in the show, and estimated market value provided. There were
four (4) vendors mailed bid packages and one response received.
Financial Impact:The costs are $30,000.00.
Alternatives:1. To approve awarding East Coast Pyrotechnics, Inc. Bid #21-
194 for Fireworks for the Independence Day Celebration at a
cost of $30,000. 2. To deny, this would result in no fireworks
show during the Independence Day Celebration.
Recommendation:1. To Approve
Funds are
Available in the
Following
Accounts:
Funds are available in line item 101-06-1495-5311810.
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation To Bid
Sealed bids will be received at this office until Wednesday, May 19, 2021 @ 11:00 a.m. for furnishing – Via ZOOM. Meeting ID: 939
2360 7176 Passcode: 576175
Bid Item #21-194 Fireworks for Independence Day Celebration for Augusta, GA – Recreation and Parks Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be
obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents
may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, May 14, 2021 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible
bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are
received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30)
days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local
bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared
in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific
requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission,
the required financial data, and any other requirements designated by the Procurement Department are considered material conditions
of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts
with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees.
They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of
the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of
the requirement for their bid to be considered.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 6, 11, 13 , 2021
Metro Courier May 6, 2021
OFFICIAL
Bid Item #21-194
Fireworks for Independence Day Celebration
for Augusta, Georgia - Recreation, Parks Department
Bid Due: Wednesday, May 19, 2021 @ 3:00 p.m.
Vendors
East Coast Pyrotechics,
4652 Catawba River Rd
Catawba, SC 29704
Attachment B Yes
E-Verify #291945
SAVE Form Yes
Bid Price $30,000.00
Total Number Specifications Mailed Out: 5
Total Number Specifications Download (Demandstar): 1
Total Electronic Notifications (Demandstar): 3
Total Number Specificaitons Mailed Out to Local Vendors: 0
Mandatory Pre-Bid Conference/Telephone Conference Attendees: NA
Total packages submitted: 1
Total Noncompliant: 0
Page 1 of 1
Commission Meeting Agenda
6/15/2021 2:00 PM
GAMPO Grant Application : Augusta Regional Transportation Study (ARTS) Metropolitan Planning
Organization (MPO) FY 2022 Bike and Pedestrian Plan
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve applying to Georgia Association of
Metropolitan Planning Organizations (GAMPO) for the FY
2022 Bike and Pedestrian Plan Update funds. (Approved by
Public Services Committee June 8, 2021)
Background:MPOs are tasked with addressing bicycle and pedestrian needs
during their transportation planning process. The ARTS MPO
update of the Bi-State Bike and Pedestrian Plan will review the
current conditions of the bike and pedestrian infrastructure, bike
and pedestrian count volumes, bike and pedestrian needs
assessment, and a safety risk analysis. Moreover, the Bike and
Pedestrian Plan Update will also reassess the feasibility of
previously identified projects from the 2012 Bike and Pedestrian
Plan, while focusing on identifying new projects to increase and
improve bike and pedestrian mobility within Richmond
Columbia Counties in GA, and Aiken and Edgefield Counties in
SC. Despite the pandemic, the four counties within the ARTS
boundary have seen an increase in residential development and
the use of public open space. The demand is growing for
sustainable walking trails, the inclusion of cyclist needs during
infrastructure planning, and the MPO plans to be the starting
point for incorporation with the assistance of the GAMPO PL
Funds.
Analysis:
Financial Impact:GAMPO Application: $240,000 Augusta/Local: $60,000 Aiken
County/Local: $200,000 Total Project Costs: $500,000
Alternatives:Forfeiture of the funds and the Bike and Pedestrian Plan will
remain outdated.
Cover Memo
Recommendation:Approval of the FY 2022 Application to Bike and Pedestrian
Plan GAMPO Grant Application
Funds are
Available in the
Following
Accounts:
ARTS completed the Augusta Finance Grant Proposal
Application on May 17, 2021 confirming that the Augusta/Local
funds are available via the Planning & Development 2021
budget.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Federal Metropolitan Planning (PL) Fund Application Form
NAME OF STUDY: 2022 Bike and Pedestrian Plan ____________ PHASE: __1 of 1_______________
MPO: _Augusta Regional Transportation Study (ARTS) ________________________________________
CONTACT (Name, Phone, Email): _Mariah Harris, 706.821.1810, Mharris2@augustaga.gov___________
PROJECT START DATE: _July 31, 2021 PROJECT END DATE: February 28, 2023
IS PROJECT UPWP/TIP APPROVED: YES IF NO, AMENDMENT NEEDED? _____________
PREVIOUS WORK ON PROJECT: __2012 Bike and Pedestrian Plan Update________________________
DESCRIPTION OF PROJECT BACKGROUND, NEED & GOALS: MPOs are tasked with addressing bicycle and
pedestrian needs during their transportation planning process. The ARTS MPO update of the Bi-State Bike
and Pedestrian Plan will review the current conditions of the bike and pedestrian infrastructure, bike and
pedestrian count volumes, bike and pedestrian needs assessment, and a safety risk analysis. Moreover,
the Bike and Pedestrian Plan Update will also reassess the feasibility of previously identified projects from
the 2012 Bike and Pedestrian Plan, while focusing on identifying new projects to increase and improve
bike and pedestrian mobility within Richmond Columbia Counties in GA, and Aiken and Edgefield Counties
in SC. Despite the pandemic, the four counties within the ARTS boundary have seen an increase in
residential development and use of public open space. The demand is growing for sustainable walking
trails, the inclusion of cyclist needs during infrastructure planning, and the MPO plans to be the starting
point for incorporation with the assistance of the GAMPO PL Funds.
COST DESCRIPTION (contract, staff, purchase data costs, etc.): MPO/ARTS will contract the completion
of this plan to a private consultant. The scope of services will be reviewed by the Citizen’s Advisory
Committee, Technical Coordinating Committee and the Policy Committee for approval.
PL FUNDS: $240,000______ (80 %)
LOCAL MATCH (CASH): $60,000_______ (20 %)
LOCAL MATCH (IN-KIND): _____________ ( %)
TOTAL COST: $300,000______
MAPS/IMAGES OF PROJECT: N/A
Attach, RFP/scope of work, MPO Policy Board matching resolution, and other supporting
documentation 1
Augusta Regional Transportation Study
Bi-State Bicycle and Pedestrian Plan
Scope of Services
Task 1 – Project Initiation (July 31, 2021 - January 31, 2022)
1.1 – Kick-Off Meeting
1.2 – Review Background Documents and Plans for Georgia and South Carolina
1.3 – Municipal Code Review
1.4 – Review Existing Legislation, Policy, and Documentation
1.5 – Stakeholder Introductions (ARTS Committee Meeting Presentation)
Task 1 Products
• Attendance at the project kick-off meeting
• Kick-off meeting agenda and summary
• Final detailed scope, schedule, and public outreach plan
• Technical Memorandum summarizing background documents, plans, and interviews
Task 2 – Existing Conditions Inventory and Mapping (August 31, 2021 - January 28, 2022)
2.1 – Collect Base Mapping Data and Information for all counties
2.2 – Field Investigation
2.3 – Existing Conditions Base Maps
2.4 – Existing Conditions and Opportunities/Constraints Technical Memo
Task 2 Products
• Field Investigation of existing and potential bicycle/pedestrian corridors for all counties.
• Base maps of existing and planned bicycle/pedestrian facilities
• Technical Memorandum describing existing conditions, opportunities, and challenges
• Comparative analysis of bike and pedestrian plans in other cities
Task 3 – Steering Committee Meetings (Dates TBD Officially)
3.1 – Steering Committee Meetings
3.2 – Steering Committee Walking and Bicycling Tour
Task 3 Products
• Attendance and facilitation of (up to 5) Steering Committee meetings
• Meeting agendas and summaries (ARTS staff will assist with meeting summaries)
• Attendance and facilitation of Steering Committee bicycling/walking/transit tour
Task 4 – Public Involvement (July 31, 2021 – February 16, 2023)
-Projected Committee Meeting Schedule Attached
4.1 – Project Website
4.2 – Media Releases/ E-Communications
4.3 – On-line Survey
4.4 – Targeted Focus Groups
4.5 – 8 Public Meeting / (4 in SC, 4 in GA)
4.6 – ARTS Committee Meeting Presentations in Georgia and South Carolina
1
Task 4 Products
• Project website creation and support
• Media release for community workshops and news articles
• Survey summaries
• Community workshop agendas, sign-in sheets, handouts, presentations, maps, display boards,
comment cards
• Focus Group facilitation and summaries
• Preparation for, attendance, and facilitation of Community Workshops
• Technical Memorandum of Community workshop summaries and public outreach efforts
Task 5 – User Needs Assessment (January 31, 2022– July 31, 2022)
5.1 – Bicycle/Pedestrian Demand and Benefits Analysis
5.2 – Safety Needs Analysis
5.3 – Bicyclist and Pedestrian Counts
Task 5 Products
Technical Memorandum summarizing User Needs Assessment:
• Existing and estimated future bicycle/pedestrian demand; estimated air quality, economic, and
health benefits of an expanded walking and bicycling network; and bicycle/pedestrian safety
evaluation
• Safety analysis process and findings
• Bicycle and pedestrian data collection process and findings
• Map illustrating reported bicycle/pedestrian crash locations and bicycle and pedestrian counts
Task 6 – Recommended Bikeway, Walkway, and Trail Network (April 29, 2022 – January 27, 2023)
6.1 – Bikeway/Walkway and Trail System Development
6.2 – Bikeway/Walkway and Trail System Maps
6.3 – Project List and Cost Opinions
6.4 – Project Evaluation/Prioritization Criteria
6.5 – Design Guidelines
Task 6 Products
• Recommended bikeway and walkway system maps
• Project list with planning-level cost opinions
• Project evaluation criteria and a decision matrix
• Design Guidelines
Task 7 – Education, Encouragement, Enforcement, and Evaluation (February 28, 2022 – January 27,
2023)
7.1 – “Best Practices – 4 E’s” Report - Education, Encouragement, Enforcement and Evaluation efforts.
7.2 – “Bicycle and Walk Friendly Community” Designation Action Plan
Task 7 Products
• Technical Memorandum on “Best Practices – 4 E’s” Report
• Bicycle and Walk Friendly Community Designation Action Plan
1
Task 8 – Plan Implementation (August 31, 2022 – January 27, 2023)
8.1 – Top Priority Project Description Sheets
8.2 – Potential Funding Sources and Opportunities
8.3 – Implementation Plan
Task 7 Products
• Up to 16 Project Description Sheets (4 per county if needed)
• Memorandum describing potential funding opportunities and Implementation Plan
Task 9 – Draft and Final Bicycle and Pedestrian Plan (August 31, 2022 – February 28, 2023)
9.1 – Draft Bicycle and Pedestrian Plan Update
9.2 – Public Comment Period for Draft Plan Update
9.3 – Final Bicycle and Pedestrian Plan Update
9.4 – ARTS/Aiken County Committee Meeting Presentation
Task 9 Products
• Draft Bicycle and Pedestrian Plan Update
• Final Bicycle and Pedestrian Plan Update (up to 30 hard copies)
• Presentation of Final Bicycle and Pedestrian Plan Update at ARTS/Aiken County Committee
meetings
1
2023
July Oct. Nov. Dec. March Apr. May June July Oct. Nov. Dec. Jan. Feb.
Project Management ▲▲▲▲▲▲▲▲▲▲▲▲▲
Task 1 – Project Initiation •••
Task 2 – Existing Conditions Inventory and Mapping
Task 3 – Steering Committee Meetings •••
Task 4 – Public Involvement *
Task 5 – User Needs Assessment
Task 6 – Recommended Bikeway, Walkway, and Trail Network
Task 7 – Education, Encouragement, Enforcement, and Evaluation
Task 8 – Plan Implementation
Task 9 – Draft and Final Bicycle and Pedestrian Plan
Bike and Pedestrian Plan Study Schedule
LEGEND: • = Committee Meeting/Steering Committee ; ▲ = Consultant & MPO Staff Meeting; * = 1st & 2nd Round of Public Meetings (2 in SC / 2 in SC) 8 Meetings Total
Task Name 2021
Aug.
▲
Sept.
•
▲
2022
Aug. Sept.
▲▲
•
•
Jan. Feb.
▲▲
•
*
•
1
1
AUGUSTA REGIONAL TRANSPORTATION STUDY
PROJECTED COMMITTEE MEETINGS
AUGUST 26, 2021 – FEBRUARY 16, 2023
SUBCOMMITTEE Thursday, August 26, 2021
CAC/TCC Wednesday, September 01, 2021
PC Thursday, September 16, 2021
CAC/TCC Wednesday, January 05, 2022
PC Thursday, January 20, 2022
SUBCOMMITTEE Thursday, February 03, 2022
CAC/TCC Wednesday, May 04, 2022
SUBCOMMITTEE Thursday, May 05, 2022
PC Thursday, May 19, 2022
SUBCOMMITTEE Thursday, August 04, 2022
CAC/TCC Wednesday, September 07, 2022
PC Thursday, September 22, 2022
CAC/TCC Wednesday, November 02, 2022
SUBCOMMITTEE Thursday, November 03, 2022
PC Thursday, November 17, 2022
CAC/TCC Wednesday, January 04, 2023
SUBCOMMITTEE Thursday, January 05, 2023
PC Thursday, January 19, 2023
CAC/TCC Wednesday, February 01, 2023
SUBCOMMITTEE Thursday, February 02, 2023
PC Thursday, February 16, 2023
Special Called Meeting
CAC – Citizens Advisory Committee
TCC – Technical Coordinating Committee
PC – Policy Committee
SUBCOMMITTEE – South Carolina Policy Subcommittee
1
Commission Meeting Agenda
6/15/2021 2:00 PM
Massage Operator License
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve a request by Tina Houston for a Massage
Operator License to be used in connection with Tina Therapeutic
located at 1913 Olive Road. District 2. Super District 9.
(Approved by Public Services Committee June 8, 2021)
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Ordinance that regulates Massage Therapy.
Financial Impact:The applicant will pay a one-time administrative fee of $120.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Noise Ordinance
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve amendment Augusta, Georgia Code, Title 3,
Article 18, Chapter 6: Noise Ordinance, Section 3-6-1 through
Section 3-6-3 so as to provide clarity with regards to
enforcement. (Approved by Public Services Committee June
8, 2021)
Background:On August 5, 2019, Augusta was sued based on the plaintiff’s
belief that the enforcement of the noise ordinance violated his
First Amendment Rights. The Court issued a preliminary
injunction restraining Augusta from enforcing the noise
ordinance as it relates to the use of sound amplification devices.
Since the injunction, Augusta has been limited in its ability to
enforce the noise ordinance.
Analysis:The newly drafted ordinance will provide clarity with regards to
enforcement without running afoul of First Amendment issues.
The First Amendment protects free speech rights of citizens,
nevertheless the City may impose reasonable restrictions on the
time, place and manner in which persons exercise this right,
subject to certain provisos.
Financial Impact:N/A
Alternatives:Do not approve.
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
N/A Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 3, CHAPTER 6,
NOISE, SECTION 3-6-1 THROUGH SECTION 3-6-3, SO AS TO ADOPT THE PROPOSED
NEW NOISE ORDINANCE THAT WILL PROVIDE CLARITY WITH REGARDS TO
ENFORCEMENT; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS
OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN
EFFECTIVE DATE AND FOR OTHER PURPOSES.
NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME, THE NOISE ORDINANCE IS
AMENDED AS FOLLOWS:
SECTION 1. Title 3, Chapter 6, NOISE, Section 3-6-1 through Section 3-6-3, are hereby
amended by deleting these sections in their entirety, AND new Section 3-6-1 through Section 3-
6-3, are hereby inserted to replace the repealed sections as set forth in “Exhibit A” hereto.
SECTION 2. This ordinance shall become effective upon adoption.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this ___ day of ___________, 2021.
__________________________ Attest:______________________________
Hardie Davis, Jr. Lena J. Bonner, Clerk of Commission
As its Mayor Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2021
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
“EXHIBIT A”
Chapter 6
NOISE
Sec. 3-6-1. Regulated.
(a) Purpose: It shall be unlawful for any person to make, continue or cause to be made
or continued or permit to be made, continued or caused any loud, unnecessary or
unusual noise or any noise which either annoys, disturbs, injures or endangers the
comfort, repose, health, peace or safety of others in Augusta-Richmond County.
(b) Plainly audible as used in this Chapter means any noise or sound which can be
heard by the auditory senses of a person standing at a distance no less than the
distances set forth below from the sound. Words or phrases need not be
discernable for music and other noises to be prohibited. Bass reverberations are
included in the prohibited noises.
Sec. 3-6-2. Prohibited loud noises enumerated.
(a) Restrictions of 300 feet for 7:00 a.m. through 11:00 p.m. Sunday through Thursday
and 7:00 a.m. through 12:00 midnight on Friday and Saturday.
(1) Mechanical sound-making devices. It is unlawful for any person or persons to
play, use, operate, or permit to be played, used, or operated any radio receiving
device, television, stereo, musical instrument, phonograph, sound amplifier or
other machines or devices for the producing, reproducing or amplifying of sound
and/or noise at such a volume and in such a manner so as to create, or cause to
be created, any noises or sounds which are plainly audible at a distance of 300
feet or more from the place, building, structure or vehicle, or in the case of real
property, beyond the property limits, in which it is located, whichever is farthest,
between the hours of 7:00 a.m. and 11:00 p.m. Sunday through Thursday and
between the hours of 7:00 a.m. and 12:00 midnight on Friday and Saturday.
(2) Yelling, shouting, other human-produced sounds. It is unlawful for any person
or persons to yell, shout, hoot, whistle, or sing on the public streets or sidewalks
or on private property so as to create, or cause to be created, any noises or sounds
which are plainly audible at a distance of 300 feet or more from the place,
building, structure, or in the case of real property, beyond the property limits, in
which the person is located, whichever is farthest, between the hours of 7:00 a.m.
and 11:00 p.m. Sunday through Thursday and between the hours of 7:00 a.m. and
12:00 midnight on Friday and Saturday.
(3) Commercial advertising. It is unlawful for any person or persons to use, operate,
or permit to be used or operated any radio receiving device, musical instrument,
phonograph, loud speaker, sound amplifier or other machine or device for the
production or reproduction of sound which is cast upon the public streets or other
public property for the purpose of commercial advertising or which serves to
attract the attention of the public to any building, structure or vehicle in such a
manner so as to create, or cause to be created, any noises or sounds which are
plainly audible at a distance of 300 feet or more from the source of the sound cast
upon the public streets or other public property or from the place, building,
structure, or in the case of real property, beyond the property limits, in which it
is located, whichever is farthest, between the hours of 7:00 a.m. and 11:00 p.m.
Sunday through Thursday and between the hours of 7:00 a.m. and 12 midnight
on Friday and Saturday.
(4) Party noise. It is unlawful for any person or persons in charge of a party or other
social event that occurs on any private property to allow that party or social event
to produce noise in such a manner that such noise is plainly audible at a distance
of 300 feet or more from the building or structure from which the noise is
emanating or in the case of real property, beyond the property limits, on which
the party or social event is located, whichever is farthest, between the hours of
7:00 a.m. and 11:00 p.m. Sunday through Thursday and between the hours of
7:00 a.m. and 12 midnight on Friday and Saturday. For the purposes of this
subsection, a "person in charge of a party or other social event" shall mean any
adult person who resides in or on the premises involved in such party or social
event and is present at such party or social event. For the purposes of this
subsection, "noise" shall mean the same sounds, or any combination thereof, as
described in paragraph a of this section.
(b) Restrictions of 100 feet for 11:00 p.m. through 7 a.m. Sunday through Thursday and
12:00 midnight through 7:00 a.m. on Saturday and Sunday.
(1) Mechanical sound-making devices. It is unlawful for any person or persons to
play, use, operate, or permit to be played, used, or operated any radio receiving
device, television, stereo, musical instrument, phonograph, sound amplifier or
other machines or devices for the producing, reproducing or amplifying of sound
and/or noise at such a volume and in such a manner so as to create, or cause to
be created, any noises or sounds which are plainly audible at a distance of 100
feet or more from the building, structure, or motor vehicle or in the case of real
property, beyond the property limits, in which it is located, whichever is farthest,
between the hours of 11:00 p.m. and 7:00 a.m. Sunday through Thursday and
between the hours of 12:00 midnight and 7:00 a.m. on Saturday and Sunday.
(2) Yelling, shouting, other human-produced sounds. It is unlawful for any person
or persons to yell, shout, hoot, whistle, or sing on the public streets or sidewalks
or on private property so as to create, or cause to be created, any noises or sounds
which are plainly audible at a distance of 100 feet or more from the place on
public streets and sidewalks, or in the case of private real property, beyond the
property limits, on which the person is located, whichever is farthest, between the
hours of 11:00 p.m. and 7:00 a.m. Sunday through Thursday and between the
hours of 12:00 midnight and 7:00 a.m. on Saturday and Sunday.
(3) Commercial advertising. It is unlawful for any person or persons to use, operate,
or permit to be used or operated any radio receiving device, musical instrument,
phonograph, loud speaker, sound amplifier or other machine or device for the
production or reproduction of sound which is cast upon the public streets or other
public property for the purpose of commercial advertising or which serves to
attract the attention of the public to any building, structure or vehicle in such a
manner so as to create, or cause to be created, any noises or sounds which are
plainly audible at a distance of 100 feet or more from the source of the sound cast
upon the public streets or other public property or from the building, structure,
or in the case of real property, beyond the property limits, in which it is located,
whichever is farthest, between the hours of 11:00 p.m. and 7:00 a.m. Sunday
through Thursday and between the hours of 12:00 midnight and 7:00 a.m. on
Saturday and Sunday.
(4) Party noise. It is unlawful for any person or persons in charge of a party or other
social event that occurs on any private property to allow that party or event to
produce noise in such a manner so as to such noise is plainly audible at a distance
of 100 feet or more from the building or structure from which the party noise is
emanating or in the case of real property, beyond the property limits, on which
the party or social event is located, whichever is farthest, between the hours of
11:00 p.m. and 7:00 a.m. Sunday through Thursday and between the hours of
12:00 midnight and 7:00 a.m. on Saturday and Sunday. For the purposes of this
subsection, a "person in charge of a party or other social event" shall mean any
adult person who resides in or on the premises involved in such party or social
event and is present at such party or social event. For the purposes of this
subsection, "noise" shall mean the same sounds, or any combination thereof, as
described in paragraph b of this section.
(c) Other restrictions.
(1) Animals, birds. The keeping of any animal or bird which, by causing frequent or
long-continued noise, shall disturb the comfort or repose of any persons in the
vicinity.
(2) Steam whistles. The blowing of any steam whistle attached to any stationary
boiler except to give notice of the time to begin or stop work or as a warning of
fire or danger or upon request of proper county authorities.
(3) Exhausts. The discharge into the open air of the exhaust of any steam engine,
stationary internal-combustion engine or motorboat except through a muffler or
other device which will effectively prevent loud or explosive noises therefrom.
(4) Defect in vehicle or load. The use of any automobile, motorcycle or vehicle so out
of repair, so loaded or in a manner as to create loud and unnecessary grating,
grinding, rattling or other noise within a residential area.
(5) Loading, unloading, opening boxes. The creation of a loud and excessive noise in
connection with loading or unloading any vehicle or the opening and destruction
of bales, boxes, crates and containers.
(6) Construction or repair of buildings. The erection (including excavation),
demolition, alteration or repair of any building, as well as the operation of any
pile driver, steam shovel, pneumatic hammer, derrick, steam or electric hoist, or
any other similar equipment attended by loud or unusual noise, other than
between the hours of 7:00 a.m. and 10:00 p.m. on weekdays; however, the
inspections and permits department shall have the authority, upon determining
that the loss or inconvenience which would result to any party in interest would
be extraordinary and of such nature as to warrant special consideration, to grant
a permit for a period not to exceed ten (10) days within which time such work and
operation may take place within the hours of 10:00 p.m. to 7:00 a.m.
(7) Schools, courts, places of worship. The creation of any excessive noise on any
street adjacent to any school, institution of learning, place of worship or court
while in use, which unreasonably interferes with the normal operation of that
institution, provided that conspicuous signs are displayed in those streets
indicating a school, court, or place of worship.
(8) Transportation of metal rails or similar materials. The transportation of rails,
pillars or columns of iron, steel or other material over and along streets and other
public places so as to cause loud noises or as to disturb the peace and quiet of
those streets or other public places.
(9) Blowers. The operation of any noise-creating blower or power fan or any internal-
combustion engine, the operation of which causes noise due to the explosion of
operating gases or fluids, unless the noise from the blower or fan is muffled and
the engine is equipped with a muffler device sufficient to deaden the noise.
(10) Sound trucks. The use of mechanical loudspeakers or amplifiers on trucks or
other moving or standing vehicles for advertising or other commercial purposes.
The use of sound trucks for noncommercial purposes during hours and in places
and with volume as would constitute this use as a public nuisance.
(11) Horns, signaling devices. The sounding of any horn or signaling device on any
automobile, motorcycle or other vehicle on any street or public place in Augusta-
Richmond County except as a danger warning; the creation of any unreasonable
loud or harsh sound by means of any signaling device and the sounding of any
device for any unnecessary and unreasonable period of time; the use of any
signaling device except one operated by hand or electricity; the use of any horn,
whistle or other device operated by engine exhaust and the use of any signaling
device when traffic is for any reason held up.
(d) Restrictions for areas within apartments, condominiums, townhouses, duplexes, or
other such residential dwelling units. Except for persons within commercial
enterprises that have an adjoining property line or boundary with a residential
dwelling unit, it is unlawful for any person to make, continue, or cause to be made or
continued any noise in such a manner as to be plainly audible to any other person a
distance of five feet beyond the adjoining property line wall or boundary of any
apartment, condominium, townhouse, duplex, or other such residential dwelling
units with adjoining points of contact. For the purposes of this subsection, "noise"
shall mean human-produced sounds of yelling, shouting, hooting, whistling, singing,
or mechanically-produced sounds made by radio-receiving device, television, stereo,
musical instrument, phonograph sound amplifier or other machines or devices for
the producing, reproducing, or amplifying of sound, or any combination thereof. For
the purposes of this subsection, "property line or boundary" shall mean an imaginary
line drawn through the points of contact of (1) adjoining apartments, condominiums,
townhouses, duplexes or other such residential dwelling units with adjoining points
owned, rented, or leased by different persons; or (2) adjoining common areas or
adjoining exterior walls. Said property line or boundary includes all points of a plane
formed by projecting the property line or boundary including the ceiling, the floor,
and the walls.
(e) The prohibitions of this section shall not apply to the following:
1. Any vehicle of Augusta-Richmond County while engaged in necessary public
business.
2. Noise from an exterior burglar alarm of any building, or from any automobile
alarm, provided such alarm shall terminate its operation within 15 minutes of its
activation.
3. The generation of noise in the performance of any work or action necessary to
deliver essential services including, but not limited to, water or sewer projects,
and other related public works projects; repairing gas, electric, telephone, and/or
public transportation facilities; removing fallen trees on public rights-of-way; or
abating emergency conditions threating the public health, safety or general
welfare.
4. Noise from snow blowers, snow throwers, and snowplows.
5. Noise generated from celebrations, outdoor festivals, and/or municipally
sponsored or approved events which were approved by contract, permit or
otherwise.
6. Noises resulting from the operation of the Augusta Regional Airport and the
Daniel Field Airport.
8. Noises resulting from any event sponsored by, associated with, or approved by a
recognized institution of learning.
9. Noises that result from or arise out of or stem from the occurrence of a
professional sporting event or organized sports league.
10. Noises and/or sounds caused to be made by manufacturing, governmental, or
commercial entities in the normal course of their business.
Sec. 3-6-3. Health Care Facility Zones.
(a) Purpose. There shall be within Augusta-Richmond County what shall be known as
health care facility zones around such hospitals, sanitoriums, physicians’ offices,
walk-in medical centers, medical diagnostic centers, surgical centers, and facilities
which are licensed, certified or otherwise authorized to perform medical
procedures in this state and to provide health services that are free from shouting
and other amplified sounds. "Health care facility" shall not include residential
homes, convalescent homes or other facilities that provide long term residency.
(b) Limitations. No person shall shout or cause to be produced, or allow to be
produced, by any means, any amplified sound, including the playing, using,
operating, or permitting to be played, used, or operated any radio receiving device,
television, stereo, musical instrument, phonograph, tape or CD player, sound
amplifier, or other machine or device that produces or reproduces amplified sound
on any public street or sidewalk or from private property that is plainly audible at
a distance of 100 feet of the property line of a property housing a health care facility
or any other institution reserved for individuals seeking health care treatment, the
sick, or infirmed, provided that the public streets or sidewalks adjacent to such
facilities shall be clearly marked by conspicuous signs identifying those areas.
(c) Signage required. It shall be the duty of each health care facility or owner of such
establishment to erect and maintain lampposts or signs in some conspicuous place
on every street, avenue or alley in the vicinity of every health care facility, public or
private. The signs which must meet and conform to the city's sign code shall be
placed on such streets, avenues or alleys upon which a health care facility is
situated and shall read in a manner similar to, but not restricted to, the following:
"Hospital" or "Health Care Facility."
Commission Meeting Agenda
6/15/2021 2:00 PM
Reinstatement of Transit Fares
Department:Augusta Transit
Department:Augusta Transit
Caption:Motion to approve Augusta Transit’s (AT) reinstatement of bus
fares and ending rear door boarding. All Patrons will continue to
wear mask on the bus and in the Transit Facilities until such
practices are suspended with an effective date of July 15,2021
and bus signs in place by the end of the year. (Approved by
Public Services Committee June 8, 2021)
Background:April 6, 2020, the Augusta Commission approved a request for
fare free service to aid in social distancing and to further
enhance safety precautions for passengers and bus operators.
April 7, 2020, AT implemented the fare free service and rear
door boarding.
Analysis:The approval of reinstating the fares will allow Augusta Transit
to begin the journey back to bringing in a portion of revenue, as
we also explore other avenues of gaining revenue. This will aid
in reducing some of the general fund cost as we continue to
provide transportation services to the Citizens of Augusta-
Richmond County.
Financial Impact:Augusta Transit’s revenue lost during the COVID-19 Pandemic
is estimated to be $1,304,233 from April 2020 to April 2021
across the three (3) modes of transit services provided.
Alternatives:1). Approve the reinstated of fares as of July 15, 2021 giving the
Patrons a month’s notice to prepare. 2). Continue to be fare free.
Recommendation:Approve the reinstatement.
Funds are
Available in the
Fund 546 Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Purchasing Card Policy and Procedures from 2016
Department:
Department:
Caption:Motion to refer the matter of the (P) Purchasing Card Policy and
Procedures & the state legislation from 2016 to the Attorney and
the Administrator for review and development of a policy.
(Approved by Administrative Services Committee held June
8, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Association County Commissioners of Georgia
Model County Purchasing and Credit Card Resolution,
Ordinance and User Agreement
During the 2015 legislative session, the General Assembly adopted HB 192, which changes how
county elected officials may use county issued purchasing cards and credit cards. Effective
January 1, 2016, no county elected official may use a county purchasing or credit card unless:
(1) The board of commissioners has publicly voted to authorize the elected official to use a
county purchasing or credit card;
(2) The county has adopted a policy regarding the use of the county purchasing or credit
card; and
(3) The county and the elected official enter into a contract regarding the use of the county
purchasing or credit card.
ACCG has prepared a sample resolution, ordinance and user agreement for use by counties to
govern the use of purchase cards and credit cards by elected officials.1 State law requires that
policy (which is contained in the attached ordinance) and user agreement contain certain
provisions. All of the attached documents are intended for general information purposes and
should not be treated as legal advice. The documents should be reviewed and modified to fit the
particular needs of your county and its elected officials. Please consult your county attorney for
issues specific to your county.
Also note that the Georgia Department of Administrative Services (“DOAS”) allows counties to
issue purchasing cards through the DOAS Purchasing Card Program. For more information on
the State’s program, please contact John Thomason, State Cards Program Manager at 404-656-
5344 or John.Thomason@doas.ga.gov. Even if the State’s program is used, the board of
commissioners will be required to designate which elected officials may have a purchasing or
credit card, to adopt a policy, and to sign a user agreement with each authorized elected official.
Commissioners should consult with their county attorneys to ensure that procuring a service
“off of the state contract” is consistent with the county’s local legislation, ordinances and/or
procurement policies.
1 The attached documents only apply to elected officials – not to staff. If the county does not
already have policies or ordinances in place for county employees, the board may want to
consider enacting appropriate regulations for use of purchasing and credit cards by non-elected
officials and employees.
Resolution of the __________________ County Board of Commissioners
Regarding County Issued Purchasing and/or Credit Cards
WHEREAS, Georgia law prohibits counties from issuing purchasing cards and credit cards to
elected officials unless the governing authority of the county has authorized such issuance and
has promulgated policies regarding their use as provided by law; and
WHEREAS, such purchasing cards and credit cards shall only be issued to elected officials
designated by the governing authority; and
WHEREAS, in order to comply with O.C.G.A. § 36-80-24, the ___________________
County Board of Commissioners desires to authorize certain elected officials to be issued a
county purchasing and/or credit card, to adopt the attached ordinance containing the County’s
policy on purchasing cards and credit cards and to adopt the attached user agreement.
NOW, THEREFORE, BE IT RESOLVED that the ___________________ County Board
of Commissioners adopts the attached Purchasing Card and Credit Card Ordinance for
___________________ County Elected Officials.
BE IT FURTHER RESOLVED that the Board of Commissioners, by public vote, designates
the following ___________________ County Elected Officials to receive a county issued
purchasing and/or credit card and approves the attached user agreement for the following
elected officials:2
Chair/CEO/Mayor
Commissioners
Coroner
Magistrate Judge
Probate Judge
Sheriff
Superior Court Clerk
Tax Commissioner
Solicitor
State Court Judge
Surveyor
Treasurer
This ____ day of ________________, 2015.
COUNTY BOARD OF COMMISSIONERS:
2 Only county elected officials that the commissioners designate are authorized to use a county
issued p-card or credit card. A list of county elected officials was included as a convenience, not
as a recommendation of elected officials who should be authorized to use a county issued p-card
or credit card.
Chair Clerk
Purchasing Card and Credit Card Ordinance for __________________
County Elected Officials
WHEREAS, effective January 1, 2016, O.C.G.A. § 36-80-24 prohibits county elected officials
from using government purchasing cards and government credit cards unless the county
governing authority authorizes the issuance of such cards by public vote and has promulgated
specific policies regarding the use of such cards;
WHEREAS, the County Board of Commissioners promulgates this
ordinance as the official policy of County.
NOW, THEREFORE, BE IT ORDAINED that the following ordinance be adopted by the
County Board of Commissioners to be effective .3
I. Intent and Scope
This ordinance is intended to comply with the policy requirements of O.C.G.A. § 36-80-24
regarding the use of County issued government purchasing cards and credit cards.
II. Definitions
A. “Authorized elected official” means an elected official designated by public vote of the
Board of Commissioners to receive a county issued government purchasing card or credit card.
B. “Card Administrator” means the purchasing card and credit card administrator
designated by the Board of Commissioners.4
C. “County” means County and/or the Board of Commissioners
D. “County purchase card,” “county p-card” or “county credit card” means a financial
transaction card issued by any business organization, financial institution, or any duly
authorized agent of such organization or institution, used by a County official to purchase gods,
services and other things of value on behalf of the County.
E. “Financial transaction card” means an instrument or device as the term is defined in
O.C.G.A. § 16-9-30(5).
F. “User agreement” means the required agreement between the Board of Commissioners
and the authorized elected officials which restricts the use of a county purchasing card or credit
card.5
3 If elected officials currently use county purchasing or credit cards, this ordinance should be
effective no later than January 1, 2016.
4 The board of commissioners is required by O.C.G.A. § 36-80-24(c)(6) to designate a
purchasing card or credit card administrator.
5 See, O.C.G.A. § 36-80-24(c)(2).
III. Designated Elected Officials
The _________ County Board of Commissioners (“County”), in its discretion, may authorize
specific county elected officials to use a county purchasing card or credit card by adoption of a
resolution in a public meeting.6
No authorized elected official may use a county purchasing card or credit card until and unless
he or she has executed the County’s purchasing card and credit card user agreement.7
The County will not make payments to any business organization, financial institution, or any
duly authorized agent of such organization or institution, for amounts charged by an elected
official to any purchasing cards or credit cards that are not issued pursuant to this ordinance or
for any purchases that are not authorized by this ordinance.
IV. Card Administrator
The Board of Commissioners shall designate a County purchasing card and credit card
administrator. The responsibilities of the Card Administrator include:8
a. Manage County issued purchasing cards and credit cards.
b. Serve as the main point of contact for all County purchasing card and credit card
issues.
c. Serve as liaison to the elected officials authorized to use a purchasing card or credit
card and their staff, as well as to the issuer of the purchasing card or credit card.
d. Provide training on card policies and procedures to the elected officials authorized to
use a purchasing card or credit card and their staff.
e. Develop internal procedures to ensure timely payment of cards.
f. Assist authorized elected officials to dispute transactions when necessary.
g. Establish internal procedures to ensure compliance with this ordinance, County
procurement ordinances and policies, County purchasing card and credit card user
agreements, applicable agreements with the business organization, financial
institution, or any duly authorized agent of such organization or institution, issuing
card, and state law, specifically, O.C.G.A. §§ 16-9-37 and 36-80-24.
h. Document internal controls, audits and other measures to prevent and detect misuse
or abuse of the cards.
i. Audit and reconcile transactions monthly.
j. Maintain records for at least seven years or as otherwise provided by the County’s
record retention policy.9
6 O.C.G.A. § 36-80-24(c) requires that the board of commissioners designates the elected
officials authorized to use a county purchasing or credit card through a public vote.
7 O.C.G.A. § 36-80-24(c)(2).
8 The board of commissioners is required to designate a card administrator, but the duties of the
card administrator are not specified by law. These are sample duties of a card administrator.
Each county should tailor the duties of their card administrator to fit within the structure of its
government and the requirements of the organization or institution issuing the cards to the
county.
V. Use of Cards
A. Authorized Purchases.10 County purchase cards and credit cards may be used to
purchase goods and services directly related to the public duties of the authorized elected
official only. All purchases are subject to the terms of this ordinance, the County
purchasing card and credit card user agreement, county procurement policies and
ordinances, and the adopted budget.
Only authorized elected officials may use a County purchase card or credit card for
purchases or payments. The cards, and use of the cards, are not transferrable to
employees. The authorized elected official shall use care to ensure that others do not
have access to the card account number, expiration date and security code.
Unless otherwise approved by the governing authority or established in the County
purchasing card and credit card user agreement, the transaction limits11 are as follows:
Per Transaction: $_______________
Per Month: $__________________
B. Unauthorized Purchases.12 County purchasing cards and credit cards shall not be
used for goods and services not directly related to the official responsibilities of the
authorized elected official. Additionally, cards shall not be used to avoid compliance
with the County’s purchasing ordinances and procedures, to purchase goods and services
that are not approved in the County’s budget, to purchase goods and services exceeding
the per transaction or per month limit, or to make purchases not in compliance with the
County purchasing card and credit card user agreement.
9 Unless the county has adopted its own record retention schedule, it is subject to the Retention
Schedule for Local Government Paper and Electronic Records adopted by the State Records
Committee. The Retention Schedule for Local Government Paper and Electronic Records
requires records documenting administration of credit cards to be kept for at least seven years.
10 O.C.G.A. §§ 16-9-37(b) and 36-80-24(c)(4) requires that the county describe in writing the
types of purchases that are “authorized.” The law only proscribes that the purchases must be for
items and services directly related to the elected officials public duties and that they comply with
the county’s policy and user agreement. O.C.G.A. § 36-80-24(a) and (c). This paragraph is a
sample of what could be included as authorized purchases. Each county should tailor this
provision to meet the needs of its government.
11 O.C.G.A. §§ 16-9-37(b) and 36-80-24(c)(3) require that the county adopt written transaction
limits. The transaction limits could be a maximum dollar amount or a maximum number of
transactions per day, per month, per year.
12 O.C.G.A. § 36-80-24(c)(5) requires that the county describe the types of purchases that are
“not authorized.” This paragraph is a sample of what could be included as unauthorized
purchases. Each county should tailor this provision to meet the needs of its government.
Specific consideration should be given to the county’s travel policies, reimbursement policies,
cash advances, entertainment, alcohol, tobacco, fuel, software, computers, apps, gift cards, etc.
C. Receipts and Documentation. Receipts, invoices and other supporting
documentation of all purchases made with a county purchasing card or credit card shall
be obtained and maintained by the authorized county elected official for five years or as
otherwise provided by the County’s record retention policy.13 If an original or duplicate
cannot be produced, a sworn affidavit of the authorized elected official may be
substituted. The documentation must include the supplier or merchant information
(i.e., name and location), quantity, description, unit price, total price, price paid without
sales tax and an explanation of the purchase sufficient to show that the expense was in
the performance of official County duties.
D. Public Records. All receipt and other documentation of purchases are public records
and subject to the requirements of O.C.G.A. § 50-18-70 et seq.14
VI. Review of Purchases and Audit.15 Proper documentation of purchases, internal
controls and other measures prevent and allow detection to misuse or abuse of County
issued purchase cards and credit cards. Authorized elected officials and staff that
process payments under this program shall cooperate and comply with the procedures
established by the County.
A. Review of Purchases.16 All purchases shall be reviewed according to the following
procedure: _____________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
_________________ _.
B. Audits. The Card Administrator17 shall perform an annual review of the card
program to ensure adequacy of internal policies and procedures, cardholder
13 Unless the county has adopted its own record retention schedule, it is subject to the Retention
Schedule for Local Government Paper and Electronic Records adopted by the State Records
Committee. Accounts payable files must be kept for five years.
14 See, O.C.G.A. § 36-80-24(b). Any official that destroys records for the purpose of preventing
their disclosure can be prosecuted for a felony punishable by two to ten years in a state prison.
O.C.G.A. § 45-11-1.
15 A process for auditing and review must be developed. O.C.G.A. § 36-80-24(c)(7).
16 O.C.G.A. § 36-80-24(c)(7) requires the county to establish a procedure where purchases are
reviewed. To ensure timely and proper payment by the county of the charges each month, the
county needs to establish a procedure for the elected officials to turn in documentation to the
card program administrator or other person processing accounts payable for the county.
17 The law requires an audit and review of purchases made with a p-card or credit card. The law
does not specify who performs the audit. Depending upon whether the card program
administrator has a card, the county may wish to appoint another person or outside auditor to
audit the program.
spending limits, monthly reconciliation procedures and documentation for
transactions. Elected officials and staff shall cooperate with such review.
VII. Violations.18
a. An elected official shall reimburse the County for any purchases made with a County
issued purchase card or credit card in violation of this ordinance or the user
agreement.
b. In the discretion of the county governing authority, failure to comply with the
procedures outlined in this ordinance may result in:
i. A warning;
ii. Suspension of the elected official’s authority to use a County purchase card or
credit card; or
iii. Revocation of the elected official’s authority to use a County i purchase card
or credit card.
c. Nothing in this ordinance shall preclude the county governing authority from
referring misuse of a purchase card or credit card for prosecution to the appropriate
authorities.
18 O.C.G.A. § 36-80-24(c)(8) requires the county to establish a procedure to deal with purchase
card and credit card policy violations, including revoking card privileges. Some policies allow
for small infractions to result in a warning, while larger or multiple infractions to result in
suspension or termination of p-card or credit card privileges.
d.
Purchasing Card and/or Credit Card User Agreement between
_____________ County and _____________ Elected Officials
This Purchasing Card and/or Credit Card User Agreement is between the Board of
Commissioners of ___________________ County (hereinafter “County”) and
___________________ (hereinafter “Elected Official”), an elected official of
___________________ County for use of ___________________ County Purchasing
and/or Credit Card (hereinafter “card”), issued by ___________________ (hereinafter
“Bank”), in accordance with O.C.G.A. § 36-80-24(c)(2).
In exchange for the privilege of being issued a card for the purpose of purchasing goods
and services directly related to the public duties of the authorized elected official of the County,
Elected Official agrees as follows:
I. Authorized and Unauthorized Use.
a. Elected Official agrees to use the card for goods and services directly related to
Elected Official’s public duties, except for the following:19
i. _____________________________________________________
ii. _____________________________________________________
iii. _____________________________________________________
b. Elected Official agrees to use the card for the purchase of goods and services
authorized by the budget adopted by the Board of Commissioners.
c. Elected Official shall not use the card for personal use or any use other than goods
and service directly related to the official responsibilities of Elected Official.
d. Elected Official shall not exceed the following transaction limit for the card:20
e. Elected Official shall not subdivide a purchase in an effort to circumvent the
transaction limit for the card.
f. Elected Official shall not request or receive cash from suppliers or vendors as a result
of exchanges or returns. All refunds or exchanges must be credited to the card
account.
II. Obligations of Elected Official. Elected Official agrees to use the card in accordance
with the terms and conditions of this Agreement, the Purchasing Card and Credit Card
Ordinance for ___________________ County Elected Officials (“Ordinance”),
incorporated herein by reference, as it may be amended from time to time, and any
procedures developed in relation to the use of the card.
19 Include any items listed in the ordinance adopted by the board of commissioners.
20 Insert the limitations included in the ordinance adopted by the board of commissioners.
a. Elected Official agrees to cooperate with the Card Administrator in relation to the use
of the card, including participation in training, submission of receipts and
documentation, notification of lost or stolen cards, etc.
b. Elected Official shall comply with the County’s budget, purchasing policies and
procedures when making purchases with the card.
c. Elected Official shall notify the Card Administrator, if Elected Official’s name or
contact information changes, within thirty days of such change
d. Elected Official shall protect the card at all times to prevent unauthorized use.
e. Elected official shall immediately notify the Bank and Card Administrator if the card
is lost or stolen.
f. Elected Official shall surrender the card immediately upon request, expiration,
resignation or removal from office.
g. Elected Officials acknowledges that he or she is the only individual authorized to use
the card.
h. Elected Officials acknowledges that purchases by the County are exempt from
Georgia sales tax. Elected Official shall provide any supplier or vendor with the
County’s tax exempt number (___-_______).21
III. Receipts and Documentation. Receipts are required for all Card transactions. Elected
Official shall provide receipts, invoices and other supporting documentation of all purchases
made with the card as required by the Card Administrator. Substantiating documentation
shall include the supplier or merchant information, quantity, description, unit price, total
price, price paid without sales tax and an explanation of the purchase sufficient to
demonstrate that the expense was in the performance of official County duties.
IV. Violations. In the discretion of the Board of Commissioners, failure to comply with the
terms of this agreement or the ordinance may result in one or more of the following:
a. Warning;
b. Suspension of card privileges;
c. Termination of card privileges;
d. Collection of an amount equal to the total of any improper purchases, including but
not limited to declaring such purchases as an advance on salary to the extent allowed
by law; and/or
21 Insert County’s Tax Exempt Number.
e. Prosecution. Official understands and acknowledges that misuse of the card may be
considered a crime. Suspected misuse of the card may be reported to the proper
authorities for prosecution.
V. Term. This agreement shall be for effective for a period of _____calendar year effective the
____ day of ________, 201_.22 Provided the Elected Official remains eligible for a county
issued card, this agreement may be renewed for successive terms. Either party may
terminate the agreement with ____ days notice. The card shall be promptly returned to the
Card Administrator in the event of such termination. The Elected Official’s obligations of
this agreement shall survive the termination of this agreement.
COUNTY: ELECTED OFFICIAL:
Chairman Title
DATE: DATE:
22 Insert the desired term of the agreement, as well as renewal terms.
Relevant Code Sections
O.C.G.A. § 16-9-30
As used in this article, the term:
(1) "Acquirer" means a business organization, government, financial institution, or an agent of a
business organization, government, or financial institution that authorizes a merchant to accept
payment by financial transaction card for money, goods, services, or anything else of value.
(2) "Automated banking device" means any machine which when properly activated by a
financial transaction card and personal identification code may be used for any of the purposes
for which a financial transaction card may be used.
(3) "Cardholder" means the person, government, or organization to whom or for whose benefit
the financial transaction card is issued by an issuer.
(4) "Expired financial transaction card" means a financial transaction card which is no longer
valid because the term for which it was issued has elapsed.
(5) "Financial transaction card" or "FTC" means any instrument or device, whether known as a
credit card, credit plate, bank services card, banking card, check guarantee card, debit card, or
by any other name, issued with or without fee by an issuer for the use of the cardholder:
(A) In obtaining money, goods, services, or anything else of value;
(B) In certifying or guaranteeing to a person or business the availability to the cardholder
of funds on deposit that are equal to or greater than the amount necessary to honor a
draft or check payable to the order of such person or business; or
(C) In providing the cardholder access to a demand deposit account, savings account, or
time deposit account for the purpose of:
(i) Making deposits of money or checks therein;
(ii) Withdrawing funds in the form of money, money orders, or traveler's checks
therefrom;
(iii) Transferring funds from any demand deposit account, savings account, or time
deposit account to any other demand deposit account, savings account, or time
deposit account;
(iv) Transferring funds from any demand deposit account, savings account, or time
deposit account to any credit card accounts, overdraft privilege accounts, loan
accounts, or any other credit accounts in full or partial satisfaction of any
outstanding balance owed existing therein;
(v) For the purchase of goods, services, or anything else of value; or
(vi) Obtaining information pertaining to any demand deposit account, savings
account, or time deposit account.
(5.1) "Financial transaction card account number" means a number, numerical code,
alphabetical code, or alphanumeric code assigned by the issuer to a particular financial
transaction card and which identifies the cardholder's account with the issuer.
(5.2) "Government" means:
(A) Every state department, agency, board, bureau, commission, and authority;
(B) Every county, municipal corporation, school system, or other political subdivision of
this state;
(C) Every department, agency, board, bureau, commission, authority, or similar body of
each such county, municipal corporation, school system, or other political subdivision of
this state; and
(D) Every city, county, regional, or other authority established pursuant to the laws of
this state.
(6) "Issuer" means the business organization or financial institution or its duly authorized agent
which issues a financial transaction card.
(7) "Personal identification code" means a numeric or alphabetical code, signature, photograph,
fingerprint, or any other means of electronic or mechanical confirmation used by the cardholder
of a financial transaction card to permit authorized electronic use of that financial transaction
card.
(8) "Presenting" means those actions taken by a cardholder or any person to introduce a
financial transaction card into an automated banking device with or without utilization of a
personal identification code or merely displaying or showing, with intent to defraud, a financial
transaction card to the issuer or to any person or organization providing money, goods, services,
or anything else of value or to any other entity.
(8.1) "Purchasing card," "PCard," or "P-Card" means a type of financial transaction card
allowing persons, governments, or business organizations to use financial transaction
infrastructure.
(9) "Receives" or "receiving" means acquiring possession of or control of or accepting a financial
transaction card as security for a loan.
(10) "Revoked financial transaction card" means a financial transaction card which is no longer
valid because permission to use it has been suspended or terminated by the issuer.
O.C.G.A. § 16-9-33
(a) A person commits the offense of financial transaction card fraud when, with intent to
defraud the issuer; a person or organization providing money, goods, services, or anything else
of value; or any other person; or cardholder, such person:
(1) Uses for the purpose of obtaining money, goods, services, or anything else of value:
(A) A financial transaction card obtained or retained or which was received with
knowledge that it was obtained or retained in violation of Code Section 16-9-31 or
16-9-32;
(B) A financial transaction card which he or she knows is forged, altered, expired,
revoked, or was obtained as a result of a fraudulent application in violation of
subsection (d) of this Code section; or
(C) The financial transaction card account number of a financial transaction card
which he or she knows has not in fact been issued or is forged, altered, expired,
revoked, or was obtained as a result of a fraudulent application in violation of
subsection (d) of this Code section;
(2) Obtains money, goods, services, or anything else of value by:
(A) Representing without the consent of the cardholder that he or she is the
holder of a specified card;
(B) Presenting the financial transaction card without the authorization or
permission of the cardholder or issuer;
(C) Falsely representing that he or she is the holder of a card and such card has
not in fact been issued; or
(D) Giving, orally or in writing, a financial transaction card account number to
the provider of the money, goods, services, or other thing of value for billing
purposes without the authorization or permission of the cardholder or issuer for
such use;
(3) Obtains control over a financial transaction card as security for debt;
(4) Deposits into his or her account or any account by means of an automated banking
device a false, fictitious, forged, altered, or counterfeit check, draft, money order, or any
other such document not his or her lawful or legal property; or
(5) Receives money, goods, services, or anything else of value as a result of a false,
fictitious, forged, altered, or counterfeit check, draft, money order, or any other such
document having been deposited into an account via an automated banking device,
knowing at the time of receipt of the money, goods, services, or item of value that the
document so deposited was false, fictitious, forged, altered, or counterfeit or that the
above-deposited item was not his lawful or legal property.
(b) A person who is authorized by an issuer to furnish money, goods, services, or anything else
of value upon presentation of a financial transaction card by the cardholder or any agent or
employee of such person commits the offense of financial transaction card fraud when, with
intent to defraud the issuer or the cardholder, he or she:
(1) Furnishes money, goods, services, or anything else of value upon presentation of a
financial transaction card obtained or retained in violation of Code Section 16-9-31 or a
financial transaction card which he or she knows is forged, expired, or revoked;
(2) Alters a charge ticket or purchase ticket to reflect a larger amount than that approved
by the cardholder; or
(3) Fails to furnish money, goods, services, or anything else of value which he or she
represents in writing to the issuer that he or she has furnished.
(c) Conviction of the offense of financial transaction card fraud as provided in subsection (a) or
(b) of this Code section is punishable as provided in subsection (a) of Code Section 16-9-38 if the
value of all money, goods, services, and other things of value furnished in violation of this Code
section or if the difference between the value actually furnished and the value represented to the
issuer to have been furnished in violation of this Code section does not exceed $100.00 in any
six-month period. Conviction of the offense of financial transaction card fraud as provided in
subsection (a) or (b) of this Code section is punishable as provided in subsection (b) of Code
Section 16-9-38 if such value exceeds $100.00 in any six-month period.
(d) A person commits the offense of financial transaction card fraud when, upon application for
a financial transaction card to an issuer, he or she knowingly makes or causes to be made a false
statement or report relative to his or her name, occupation, employer, financial condition,
assets, or liabilities or willfully and substantially overvalues any assets or willfully omits or
substantially undervalues any indebtedness for the purpose of influencing the issuer to issue a
financial transaction card. Financial transaction card fraud as provided in this subsection is
punishable as provided in subsection (b) of Code Section 16-9-38.
(e) A cardholder commits the offense of financial transaction card fraud when he or she willfully,
knowingly, and with an intent to defraud the issuer; a person or organization providing money,
goods, services, or anything else of value; or any other person submits verbally or in writing to
the issuer or any other person any false notice or report of the theft, loss, disappearance, or
nonreceipt of his or her financial transaction card and personal identification code. Conviction
of the offense of financial transaction card fraud as provided in this subsection is punishable as
provided in subsection (b) of Code Section 16-9-38.
(f) A person authorized by an acquirer to furnish money, goods, services, or anything else of
value upon presentation of a financial transaction card or a financial transaction card account
number by a cardholder or any agent or employee of such person, who, with intent to defraud
the issuer, acquirer, or cardholder, remits to an issuer or acquirer, for payment, a financial
transaction card record of a sale, which sale was not made by such person, agent, or employee,
commits the offense of financial transaction card fraud. Conviction of the offense of financial
transaction card fraud as provided in this subsection shall be punishable as provided in
subsection (b) of Code Section 16-9-38.
(g) Reserved.
(h) For purposes of this Code section, revocation shall be construed to include either notice
given in person or notice given in writing to the person to whom the financial transaction card
and personal identification code was issued. Notice of revocation shall be immediate when
notice is given in person. The sending of a notice in writing by registered or certified mail or
statutory overnight delivery in the United States mail, duly stamped and addressed to such
person at his or her last address known to the issuer, shall be prima-facie evidence that such
notice was duly received after seven days from the date of deposit in the mail. If the address is
located outside the United States, Puerto Rico, the Virgin Islands, the Canal Zone, and Canada,
notice shall be presumed to have been received ten days after mailing by registered or certified
mail or statutory overnight delivery.
O.C.G.A. § 16-9-37
(a) Any person who has been issued or entrusted with a financial transaction card for specifically
authorized purposes, provided such authorization is in writing stating a maximum amount
charges that can be made with the financial transaction card, and who uses the financial
transaction card in a manner and for purposes not authorized in order to obtain or purchase
money, goods, services, or anything else of value shall be punished as provided in subsection (a)
of Code Section 16-9-38.
(b) Any person who has been issued or entrusted with a financial transaction card by a
government for specifically limited and specifically authorized purposes, provided such
limitations and authorizations are in writing, and who uses the financial transaction card in a
manner and for purposes not authorized shall be punished as provided in subsection (b) of Code
Section 16-9-38.
O.C.G.A. § 16-9-38
(a) A person who is subject to the punishment and penalties of this subsection shall be fined not
more than $1,000.00 or imprisoned not less than one year nor more than two years, or both.
(b) A person subject to punishment under this subsection shall be guilty of a felony and shall be
punished by a fine of not more than $5,000.00 or imprisonment for not less than one year nor
more than three years, or both.
O.C.G.A. § 36-80-24
(a) An elected official of a county, municipal corporation, local school system, or consolidated
government shall be prohibited from the use of a government purchasing card or a government
credit card unless:
(1) Such purchases are solely for items or services that directly relate to such official's
public duties; and
(2) Such purchases are in accordance with guidelines adopted by the county, municipal
corporation, local school system, or consolidated government.
(b) Documents related to such purchases incurred by such elected officials shall be available for
public inspection.
(c) No such county, municipal corporation, local school system, or consolidated government
shall issue government purchasing cards or government credit cards to elected officials on or
after January 1, 2016, until the governing authority of such county, municipal corporation, local
school system, or consolidated government, by public vote, has authorized such issuance and
has promulgated specific policies regarding the use of such government purchasing cards or
government credit cards for elected officials of such county, municipal corporation, local school
system, or consolidated government. Such policies shall include the following:
(1) Designation of officials who shall be authorized to be issued such government
purchasing cards or government credit cards;
(2) A requirement that, before being issued a government purchasing card or
government credit card, authorized users shall sign and accept an agreement with the
county, municipal corporation, local school system, or consolidated government issuing
the government purchasing card or government credit card that such users will use such
cards only in accordance with the policies of the issuing governmental entity;
(3) Transaction limits for the use of such cards;
(4) A description of purchases that shall be authorized for use of such cards;
(5) A description of purchases that shall not be authorized for use of such cards;
(6) Designation of a government purchasing card or government credit card
administrator;
(7) A process for auditing and reviewing purchases made with such cards; and
(8) Procedures for addressing a violation of such purchasing card or credit card policies
and imposing penalties for violations including, but not limited to, revocation of
purchasing card or credit card privileges. Nothing in such procedures or any
administrative action taken pursuant thereto shall preclude any other civil or criminal
remedy under any other provision of law.
Commission Meeting Agenda
6/15/2021 2:00 PM
AccountabilityCourtStateCourtFY22Grant
Department:State Court
Department:State Court
Caption:Motion to approve FY22 Criminal Justice Coordinating Council
Grant for State Court Accountability Court DUI and Veterans
Court Programs. (Approved by Administrative Services
Committee June 8, 2021)
Background:Richmond County State Court DUI and Veterans Court has
applied for and was granted a FY22 grant award in the amount
of $164,161 which includes matching funds to assist with the
operations of our Accountability Court Programs.
Analysis:None
Financial Impact:Federal funds = $148,161 and matching funds of $16,462 will
come from Accountability Court Coordinator's salary.
Alternatives:None
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
Org key: 220022638
REVIEWED AND APPROVED BY:
Finance.
Law.Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
State Court Solicitor's Office Records Restriction Summit Initiative
Department:
Department:
Caption:Motion to approve support/funding State Court Solicitor's
Office Records Restriction Summit Initiative in an amount not to
exceed $10.000 and letters of support from the other
participating partners. (Approved by Public Safety Committee
June 8, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Augusta Roadway Sweeping Services (Street Sweeping) Services RFP 21-145
Department:Engineering
Department:Engineering
Caption:Motion to approve award of Augusta Roadways Sweeping
Contract to Sweeping Corporation of America, Inc. (SCA) for
Area-Wide street sweeping services. The Contract is for three
years with renewal option of two additional years. Also, approve
$600,000 to fund the proposed sweeping Services for Base Year
1. Award is contingent upon receipt of procurement documents,
signed contracts and proper bonds. requested by AED. RFP 21-
145. (Approved by Engineering Services Committee June 8,
2021)
Background:2011 city-wide restructuring resulted placing Street Sweeping
Program under Augusta Environmental Services Department
(ESD). ESD acquired contracted services and swept area-wide
streets on a quarterly schedule. Augusta Commission established
Stormwater Utility (SWU) Program effective January 1, 2016.
One of the key elements of SWU is establishing proactive
infrastructure maintenance program that includes roadway
routine maintenance and sweeping. Stormwater Utility funds
was utilized partially funding street sweeping services, however
program stayed under ESD until March 2018. Effective March
31, 2018, ESD street sweeping contract was terminated and the
Program was transferred to August Engineering (AED). Since
then AED worked towards establishing proactive street
sweeping program (Program), initially attempted utilizing
inhouse workforce. Recent internal careful review of inhouse
service performance yielded establishing the Program as
contract services Program and provide street sweeping services
on a proactive schedule at a frequency desirable per road
functionality and usage. The Program at present is funded by
SWU funds.
Analysis:Proposals were received on March 31, 2021 and the Sweeping
Corporation of America, Inc. was selected based on the
evaluation procedures used for this RFP.
Cover Memo
Financial Impact:Funds are available in Stormwater Utility funds
Alternatives:1) Do not approve contract award and find alternative way
providing needed street sweeping services.
Recommendation:Approve award of Augusta Roadways Sweeping Contract to
Sweeping Corporation of America, Inc. (SCA) for Area-Wide
street sweeping services. The Contract is for three years with
renewal option of two additional years. Also, approve $600,000
to fund the sweeping Services for Base Year 1. Award is
contingent upon receipt of procurement documents, signed
contracts and proper bonds. requested by AED. RFP 21-145.
Funds are
Available in the
Following
Accounts:
581-044320-5211120 Stormwater Utility Funds
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Proposal
Request for Proposals will be received at this office until Wednesday, March 31, 2021 @ 11:00 a.m.
for furnishing: (ZOOM Opening) (ID: 912 3861 5876 and Password: 277600)
RFP Item #21-145 Augusta’s Roadways Sweeping Services (Street Sweeping) for Augusta – Engineering
Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room
605, Augusta, GA 30901 (706-821-2422).
A Pre Proposal Conference will be held on Tuesday, March 16, 2021, @ 10:00 a.m. via ZOOM (ID: 990 045 1058 and
Password: 550067)
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov
to the office of the Procurement Department by Wednesday, March 17, 2021, @ 5:00 P.M. No RFP will be accepted by
fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract
with the successful bidder(s). A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will
be required for award.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for proposal
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material conditions
of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any
such material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the
outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 18, 25, March 4, 11, 2021
Metro Courier February 18, 2021
UNOFFICIAL
VENDORS Attachment
"B"E-Verify #Addendum
1
SAVE
Form Original 7 Copies Fee Proposal
SWEEPING CORPORATION
OF AMERICA, INC
6150 NICHOLAS DR.
MABLETON, GA 30126
YES 1388815 YES YES YES YES YES
RFP Opening Item #21-145
Augusta Roadways Sweeping Services (Street Sweeping)
Augusta, GA - Engineering Department
RFP Date: Wednesday, March 31, 2021 @ 11:00 a.m.
Total Number Specifications Mailed Out: 38
Total Number Specifications Download (Demandstar): 6
Total Electronic Notifications (Demandstar): 8
Georgia Procurement Registry: N/A
Total packages submitted: 1
Total Noncompliant:
Page 1 of 1
SWEEPING CORPORATION OF
AMERICA, INC
6150 NICHOLAS DR.
MABLETON, GA 30126
SWEEPING CORPORATION OF
AMERICA, INC
6150 NICHOLAS DR.
MABLETON, GA 30126
Ranking of 0-5 (Enter a
Evaluation Criteria Ranking Points Scale 0 (Low) to 5
(High)
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS
2. Qualifications & Experience (0-5)20 5.0 100.0
3. Organization & Approach (0-5)15 4.0 60.0
4. Scope of Services
Experience and approach to the following:
1. Project Specific Experience
2. Past performance on projects similar in nature
3. Evidence that firm fully understands Owner’s goals and
project scope
(0-5)15 4.0 60.0
5. Schedule of Work (0-5)5 5.0 25.0
6. Financial Stability (0-5)5 5.0 25.0
7. References (0-5)5 5.0 25.0
Within Richmond County 5 10 0.0
Within CSRA 5 6 0.0
Within Georgia 5 4 5.0 20.0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0
· All Others 5 1 0.0
33.0 315.0
9. Presentation by Team (0-5)10 0
10. Q&A Response to Panel Questions (0-5)5 0
Lowest Fees 5 10 5.0 50.0
Second 5 6 0.0
Third 5 4 0.0
Forth 5 2 0.0
Fifth 5 1 0.0
Total Phase 2 - (Total Maximum Ranking 15 -
Maximum Weighted Total Possible 125) 5.0 50.0
38.0 365.0
Procurement DepartmentRepresentative:_____Nancy Williams_______________________________________
Procurement Department Completion Date: 4/14/21
Phase 2 (Option - Numbers 9-10) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be
Considered for Award)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: Cumulative Date: 4/14/21
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in
relation to all fee proposals - enter the point value for the one line only)
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
8. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Vendors
Phase 1
RFP Opening Item #21-145
Augusta Roadways Sweeping Services (Street Sweeping)
Augusta, GA - Engineering Department
RFP Date: Wednesday, March 31, 2021 @ 11:00 a.m.
Weighted Scores
1
FYI: Process Regarding Request for Proposals
Sec. 1-10-51. Request for proposals.
Request for proposals shall be handled in the same manner as the bid process as
described above for solicitation and awarding of contracts for goods or services with
the following exceptions:
(a) Only the names of the vendors making offers shall be disclosed at the proposal
opening.
(b) Content of the proposals submitted by competing persons shall not be
disclosed during the process of the negotiations.
(c) Proposals shall be open for public inspection only after the award is made.
(d) Proprietary or confidential information, marked as such in each proposal, shall
not be disclosed without the written consent of the offeror.
(e) Discussions may be conducted with responsible persons submitting a proposal
determined to have a reasonable chance of being selected for the award. These
discussions may be held for the purpose of clarification to assure a full
understanding of the solicitation requirement and responsiveness thereto.
(f) Revisions may be permitted after submissions and prior to award for the
purpose of obtaining the best and final offers.
(g) In conducting discussions with the persons submitting the proposals, there
shall be no disclosure of any information derived from the other persons
submitting proposals.
Sec. 1-10-52. Sealed proposals.
(a) Conditions for use. In accordance with O.C.G.A. § 36-91-21(c)(1)(C), the
competitive sealed proposals method may be utilized when it is determined in
writing to be the most advantageous to Augusta, Georgia, taking into
consideration the evaluation factors set forth in the request for proposals. The
evaluation factors in the request for proposals shall be the basis on which the
award decision is made when the sealed proposal method is used. Augusta,
Georgia is not restricted from using alternative procurement methods for
2
obtaining the best value on any procurement, such as Construction
Management at Risk, Design/Build, etc.
(b) Request for proposals. Competitive sealed proposals shall be solicited through
a request for proposals (RFP).
(c) Public notice. Adequate public notice of the request for proposals shall be
given in the same manner as provided in section 1-10- 50(c)(Public Notice
and Bidder's List); provided the normal period of time between notice and
receipt of proposals minimally shall be fifteen (15) calendar days.
(d) Pre-proposal conference. A pre-proposal conference may be scheduled at
least five (5) days prior to the date set for receipt of proposals, and notice shall
be handled in a manner similar to section 1-10-50(c)-Public Notice and
Bidder's List. No information provided at such pre-proposal conference shall
be binding upon Augusta, Georgia unless provided in writing to all offerors.
(e) Receipt of proposals. Proposals will be received at the time and place
designated in the request for proposals, complete with bidder qualification and
technical information. No late proposals shall be accepted. Price information
shall be separated from the proposal in a sealed envelope and opened only
after the proposals have been reviewed and ranked.
The names of the offerors will be identified at the proposal acceptance;
however, no proposal will be handled so as to permit disclosure of the detailed
contents of the response until after award of contract. A record of all responses
shall be prepared and maintained for the files and audit purposes.
(f) Public inspection. The responses will be open for public inspection only after
contract award. Proprietary or confidential information marked as such in
each proposal will not be disclosed without written consent of the offeror.
(g) Evaluation and selection. The request for proposals shall state the relative
importance of price and other evaluation factors that will be used in the
context of proposal evaluation and contract award. (Pricing proposals will not
be opened until the proposals have been reviewed and ranked). Such
evaluation factors may include, but not be limited to:
(1) The ability, capacity, and skill of the offeror to perform the contract or
3
provide the services required;
(2) The capability of the offeror to perform the contract or provide the
service promptly or within the time specified, without delay or
interference;
(3) The character, integrity, reputation, judgment, experience, and
efficiency of the offeror;
(4) The quality of performance on previous contracts;
(5) The previous and existing compliance by the offeror with laws and
ordinances relating to the contract or services;
(6) The sufficiency of the financial resources of the offeror relating to his
ability to perform the contract;
(7) The quality, availability, and adaptability of the supplies or services to
the particular use required; and
(8) Price.
(h) Selection committee. A selection committee, minimally consisting of
representatives of the procurement office, the using agency, and the
Administrator's office or his designee shall convene for the purpose of
evaluating the proposals.
(i) Preliminary negotiations. Discussions with the offerors and technical
revisions to the proposals may occur. Discussions may be conducted with the
responsible offerors who submit proposals for the purpose of clarification and
to assure full understanding of, and conformance to, the solicitation
requirements. Offerors shall be accorded fair and equal treatment with respect
to any opportunity for discussions and revision of proposals and such
revisions may be permitted after submission and prior to award for the purpose
of obtaining best and final offers. In conducting discussions, there shall be no
disclosure of information derived from proposals submitted by competing
offerors.
(j) From the date proposals are received by the Procurement Director through the
date of contract award, no offeror shall make any substitutions, deletions,
4
additions or other changes in the configuration or structure of the offeror’s
teams or members of the offeror’s team.
(k) Final negotiations and letting the contract. The Committee shall rank the
technical proposals, open and consider the pricing proposals submitted by
each offeror. Award shall be made or recommended for award through the
Augusta, Georgia Administrator, to the most responsible and responsive
offeror whose proposal is determined to be the most advantageous to Augusta,
Georgia, taking into consideration price and the evaluation factors set forth in
the request for proposals. No other factors or criteria shall be used in the
evaluation. The contract file shall contain a written report of the basis on
which the award is made/recommended. The contract shall be awarded or let
in accordance with the procedures set forth in this Section and the other
applicable sections of this chapter.
Commission Meeting Agenda
6/15/2021 2:00 PM
Liquidated Damage Process
Department:Augusta Commission
Department:Augusta Commission
Caption:Motion to approve the continuation of waiving the liquidated
damages for the garbage haulers for primes and sub-contractors
effective June 1, 2021 going forward and with the guarantee
that the waivers will be passed down to the subcontractors.
(Approved by Engineering Services Committee 8, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Small Cell Facility Ordinance Telecommunication Services and Right of Way Usage File Reference: 21
– 014(A)
Department:Engineering
Department:Engineering
Caption:Motion to approve adoption of the Wireless Facilities and
Antennas Ordinance as requested by Augusta Engineering
Department. Also adopt associated Permitting and Right-of-
Usage guidance documents and forms. Requested by AED.
(Approved by Engineering Services Committee June 8, 2021)
Background:O.C.G.A. §32-4-92(a)(10) / 32-4-42(6) authorizes Augusta, GA
(City) to establish reasonable regulations for the installation,
construction, maintenance, renewal, removal and relocation of
pipes, mains, conduits, cables, wires, poles, towers, traffic and
other signals and other equipment, facilities or appliances in, on,
along, over or under the public roads of the City. Further, 47
U.S.C. § 253(c) provides that the City has authority to manage
its public rights of way. Finally, the Georgia Streamlining
WirelessFacilities and Antennas Act., O.C.G.A. Title 36,
Chapter 66C (the “SWFAA”), addresses the placement of small
wireless facilities in the public rights of way of the City .
Analysis:Development of this ordinance is a coordinated effort among
AED, Augusta Legal Department and AED GMA Consultant.
The Ordinance establishes requirements, specifications,
reasonable conditions regarding placement of small wireless
facilities, poles in the public rights of way. These requirements,
specifications and conditions are adopted in order to protect the
public health, safety and welfare of the residents and businesses
of the City and to reasonably manage and protect the public
rights of way and its uses in the City. The Ordinance implements
(i)the SWFAA and (ii) ensure use of the public rights of way is
consistent with the design, appearance and other features of
nearby land uses, protects the integrity of historic, cultural and
scenic resources and does not harm residents’ quality of life.Cover Memo
Financial Impact:Positive Financial Impact. Entity pays right-of-way usage fee.
Alternatives:1). Not proposed.
Recommendation:Approve adoption of the Wireless Facilities and Antennas
Ordinance as requested by Augusta Engineering Department.
Also adopt associated Permitting and guidance documents and
forms. Requested by AED.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta, GA Small Cell Facility ROW Usage Ordinance 1 |6 P a g e
ORDINANCE NO. ___________________
AUGUSTA, GA
WIRELESS FACILITIES AND ANTENNAS ORDINANCE
ARTICLE I
PURPOSE AND COMPLIANCE
Section 1.1 O.C.G.A. §32-4-92(a)(10) / 32-4-42(6) authorizes Augusta, GA (City) to
establish reasonable regulations for the installation, construction, maintenance, renewal,
removal, and relocation of pipes, mains, conduits, cables, wires, poles, towers, traffic and other
signals, and other equipment, facilities, or appliances in, on, along, over, or under the public
roads of the City. Further, 47 U.S.C. § 253(c) provides that the City has authority to manage its
public rights of way. Finally, the Georgia Streamlining Wireless Facilities and Antennas Act.,
O.C.G.A. Title 36, Chapter 66C (the “SWFAA”), addresses the placement of small wireless
facilities in the public rights of way of the City.
Section 1.2 The City finds it is in the best interest of the City and its residents and
businesses to establish requirements, specifications reasonable conditions regarding placement
of small wireless facilities, poles in the public rights of way. These requirements,
specifications and conditions are adopted in order to protect the public health, safety and
welfare of the residents and businesses of the City and to reasonably manage and protect the
public rights of way and its uses in the City.
Section 1.3 The objective of this Ordinance is to (i) implement the SWFAA and (ii)
ensure use of the public rights of way is consistent with the design, appearance and other
features of nearby land uses, protects the integrity of historic, cultural and scenic resources and
does not harm residents’ quality of life.
ARTICLE II
DEFINITIONS
Section 2.1 Unless defined below, terms used in this Ordinance shall have the
meanings given them in O.C.G.A. § 36-66C-2.
Section 2.2 In the event that any federal or state law containing definitions
used in this Ordinance is amended, the definition in the referenced section, as amended, shall
control.
ARTICLE
III
PERMITS
Section 3.1 A permit is required to collocate a small wireless facility in the public
right of way or to install, modify, or replace a pole or a decorative pole in the public right of
Augusta, GA Small Cell Facility ROW Usage Ordinance 2 |6 P a g e
way. A permit is not required to perform the activities described in O.C.G.A. § 36-66C-6(e) or
(f).
Section 3.2 Any person seeking to collocate a small wireless facility in the public right
of way or to install, modify, or replace a pole or a decorative pole in the public right of way
shall submit an application to the City ENGINEERING DEPARTMENT (AED) for a permit.
Applications are available from the AED. Any material change to information contained in an
application shall be submitted in writing to the AED within 30 days after the events
necessitating the change.
Section 3.3 Each application for a permit shall include the maximum application fees
permitted under O.C.G.A. § 36-66C-5(a)(1), (a)(2) and (a)(3). Such maximum application fees
shall automatically increase on January 1 of each year beginning January 1, 2021, as provided
under O.C.G.A. § 36-66C-5(b).
Section 3.4 The AED shall review applications for permits according to the timelines
and using the procedures identified in O.C.G.A. §§ 36-66C-7 and 36-66C-13.
Section 3.5 Applications for permits shall be approved except as follows:
(a) In order to receive a permit to install a pole or replace a decorative pole,
the applicant must have determined after diligent investigation that it cannot meet the
service objectives of the permit by collocating on an existing pole or support structure
on which:
(i) the applicant has the right to collocate subject to reasonable terms and conditions;
and
(ii) such collocation would not impose technical limitations or significant additional
costs. The applicant shall certify that it has made such a determination in good faith,
based on the assessment of a licensed engineer, and shall provide a written summary of
the basis for such determination.
(b) The AED may deny an application for a permit upon any of the
conditions identified in O.C.G.A. § 36-66C-7(j).
(c) For applications for new poles in the public right of way in areas zoned
for residential use, the AED may propose an alternate location in the public right of
way within 100 feet of the location set forth in the application, and the wireless
provider shall use the AED proposed alternate location unless the location imposes
technical limits or significant additional costs. The wireless provider shall certify that it
has made such a determination in good faith, based on the assessment of a licensed
engineer, and it shall provide a written summary of the basis for such determination.
Section 3.6 A permit issued under this ARTICLE III shall authorize such person to
occupy the public rights of way to: (i) collocate a small wireless facility on or adjacent to a
pole or a support structure that does not exceed the limitations set forth in O.C.G.A. § 36-66C-
7(h)(3) or on or adjacent to a decorative pole in compliance with O.C.G.A. § 36-66C-12; and
(ii) install, modify, or replace a pole or decorative pole for collocation of a small wireless
facility that does not exceed the limitations set forth in O.C.G.A. § 36-66C-7(h)(1) and (h)(2).
Augusta, GA Small Cell Facility ROW Usage Ordinance 3 |6 P a g e
Section 3.7 Upon the issuance of a permit under this Ordinance, and on each
anniversary of such issuance, every person issued a permit shall submit to the City the
maximum annual payments permitted under O.C.G.A. § 36-66C-5(a)(4) and (a)(5); provided,
however, that if such person removes its small wireless facilities form the public rights of way
pursuant to O.C.G.A. § 36-66C-5(e), then such person shall be responsible for the pro rata
portion of the annual payment based on the number of days of occupation since the last annual
payment. Upon making such pro rata payment and removal of the small wireless facilities, the
person’s annual payment obligations under this section shall cease as of the date of the actual
removal. The maximum annual payments shall automatically increase on January 1 of each
year beginning January 1, 2021, as provided under O.C.G.A. § 36-66C-5(b).
Section 3.8 Any person issued a permit shall pay the fees identified in O.C.G.A. § 36-
66C-5(a)(6) and (a)(7), as applicable.
Section 3.9 The City may revoke a permit issued pursuant to this ARTICLE III if the
wireless provider or its equipment placed in the public right of way under that permit
subsequently is not in compliance with any provision of this Ordinance or the Georgia
Streamlining Wireless Facilities and Antennas Act. Upon revocation, the City may proceed
according to Section 3.10.
Section 3.10 If a wireless provider occupies the public rights of way without obtaining
a permit required by this ARTICLE III or without complying with the SWFAA, then the City
may, at the sole discretion of the City, restore the right of way, to the extent practicable in the
reasonable judgment of the City, to its condition prior to the unpermitted collocation or
installation and to charge the responsible wireless provider the reasonable, documented cost
of the City in doing so, plus a penalty not to exceed $1,000.00. The City may suspend the
ability of the wireless provider to receive any new permits from the City under this ARTICLE
III until the wireless provider has paid the amount assessed for such restoration costs and the
penalty assessed, if any; provided, however, that the City may not suspend such ability of any
applicant that has deposited the amount in controversy in escrow pending an adjudication of the
merits of the dispute by a court of competent jurisdiction.
Section 3.11 All accepted applications for permits shall be publically available subject
to the limitations identified in O.C.G.A. § 36-66C-6(c).
Section 3.12 An applicant may file a consolidated application related to multiple small
wireless facilities, poles or decorative poles so long as such consolidated application meets the
requirements of O.C.G.A. § 36-66C-13.
Section 3.13 Activities authorized under a permit shall be completed within the
timelines provided in O.C.G.A. § 36-66C-7(k)(2).
Section 3.14 Issuance of a permit authorizes the applicant to: (i) undertake the
collocation, installation, modification or replacement approved by the permit and (ii) operate
and maintain the small wireless facilities and any associated pole covered by the permit for a
period of 10 years.
Augusta, GA Small Cell Facility ROW Usage Ordinance 4 |6 P a g e
Section 3.15 Permits shall be renewed following the expiration of the term identified in
Section 3.14 upon the terms and conditions identified in O.C.G.A. § 36-66C-7(k)(2)(B).
Section 3.16 If an application for a permit seeks to collocate small wireless facilities on
authority poles in the public rights of way, then the City shall, within 60-days of receipt of the
completed application: (i) provide a good faith estimate for any make-ready work necessary to
enable the authority pole to support the proposed facility; or (ii) notify the wireless provider that
the wireless provider will be required to perform the make-ready work. Any make-ready work
performed by the City shall be completed pursuant to and in accordance with the provisions of
O.C.G.A. § 36-66C-7(n).
ARTICLE
IV
REMOVAL; RELOCATION;RECONDITIONING;REPLACEMENT
ABANDONMENT
Section 4.1 A person may remove its small wireless facilities from the public rights of
according to the procedures of O.C.G.A. § 36-66C-5(e).
Section 4.2 In the event of a removal under Section 4.1, the right of way shall be, to
the extent practicable in the reasonable judgment of the City, restored to its condition prior to
the removal. If a person fails to return the right of way, to the extent practicable in the reasonable
judgment of the City, to its condition prior to the removal within 90 days of the removal, the
City may, at the sole discretion of the City, restore the right of way to such condition and
charge the person the City’s reasonable, documented cost of removal and restoration, plus a
penalty not to exceed $500.00. The City may suspend the ability of the person to receive any
new permits under ARTICLE III until the person has paid the amount assessed for such
restoration costs and the penalty assessed, if any; provided, however, that the City will not
suspend such ability of any person that has deposited the amount in controversy in escrow
pending an adjudication of the merits of the dispute by a court of competent jurisdiction.
Section 4.3 If, in the reasonable exercise of police powers, the City determines: (i) a
pole or support structure unreasonably interferes with the widening, repair, reconstruction, or
relocation of a public road or highway, or (ii) relocation of poles, support structures, or small
wireless facilities is required as a result of a public project, the wireless provider shall relocate
such poles, support structures, or small wireless facilities pursuant to and in accordance with
the provisions of O.C.G.A. § 36-66C-7(l). If the wireless provider fails to relocate a pole,
support structure or small wireless facility or fails to provide a written good faith estimate of
the time needed to relocate the pole, support structure or small wireless within the time period
prescribed in O.C.G.A. § 36-66C-7(l), the City make take the actions authorized by O.C.G.A.
§ 36-66C-7(o), in addition to any other powers under applicable law.
Section 4.4 The City shall recondition and replace authority poles consistent with the
provisions of O.C.G.A. § 36-66C-7(m). Wireless providers shall accommodate and cooperate
Augusta, GA Small Cell Facility ROW Usage Ordinance 5 |6 P a g e
with reconditioning and replacement consistent with the provisions of O.C.G.A. § 36- 66C-
7(m).
Section 4.5 A wireless provider must notify the City of its decision to abandon any
small wireless facility, support structure or pole pursuant to and in accordance with the
provisions of O.C.G.A. § 36-66C-7(p)(1). The wireless provider shall perform all acts and
duties identified in O.C.G.A. § 36-66C-7(p) regarding abandonment. The City may take all
actions and exercise all powers authorized under O.C.G.A. § 36-66C-7(p) upon abandonment,
in addition to any other powers under applicable law.
ARTICLE V
STANDARDS
Section 5.1 Small wireless facilities and new, modified, or replacement poles to be
used for collocation of small wireless facilities may be placed in the public right of way as a
permitted use: (i) upon a receipt of a permit under ARTICLE III; (ii) subject to applicable
codes; and (iii) so long as such small wireless facilities and new, modified, or replacement
poles to be used for collocation of small wireless facilities comply with the appropriate
provisions of O.C.G.A. § 36- 66C-7(h).
(a) New, modified, or replacement poles installed in the right of way in a
historic district and in an area zoned primarily for residential use shall not exceed 50
feet above ground level.
(b) Each new, modified, or replacement pole installed in the right of way
that is not in a historic district or in an area zoned primarily for residential use shall not
exceed the greater of:
(i) Fifty feet above ground level; or
(ii) Ten feet greater in height above ground level than the tallest
existing pole in the same public right of way in place as of January 1, 2019, and
located within 500 feet of the new proposed pole;
(c) New small wireless facilities in the public right of way and collocated
on an existing pole or support structure shall not exceed more than ten feet above the
existing pole or support structure.
(d) New small wireless facilities in the public right of way collocated on a
new or replacement pole under Section 5.1(a) or Section 5.1(b) may not extend above
the top of such poles.
Section 5.2 A decorative pole should only be located where an existing pole can be
removed and replaced, or at a new location where the City has identified that a streetlight is
necessary.
Augusta, GA Small Cell Facility ROW Usage Ordinance 6 |6 P a g e
Section 5.3 Unless it is determined that another design is less intrusive, or placement
is required under applicable law, small wireless facilities shall be concealed as follows:
(a) Antennas located at the top of poles and support structures shall be
incorporated into the pole or support structure, or placed within shrouds of a size such
that the antenna appears to be part of the pole or support structure;
(b) Antennas placed elsewhere on a pole or support structure shall be
integrated into the pole or support structure, or be designed and placed to minimize
visual impacts.
(c) Radio units or equipment cabinets holding radio units and mounted on a
pole shall be placed as high as possible, located to avoid interfering with, or creating
any hazard to, any other use of the public rights of way, and located on one side of the
pole. Unless the radio units or equipment cabinets can be concealed by appropriate
traffic signage, radio units or equipment cabinets mounted below the communications
space on poles shall be designed so that the largest dimension is vertical, and the width
is such that the radio units or equipment cabinets are minimally visible from the
opposite side of the pole on which they are placed.
(d) Wiring and cabling shall be neat and concealed within or flush to the
pole or support structure, ensuring concealment of these components to the greatest
extent possible.
Section 5.4 Notwithstanding any provision of this Ordinance to the contrary, an
applicant may collocate a small wireless facility within a historic district, and may place or
replace a pole within a historic district, only upon satisfaction of the following: (i) issuance of
a permit under ARTICLE III and (ii) compliance with applicable codes.
Section 5.5 Notwithstanding any provision of this Ordinance to the contrary, an
applicant may collocate a small wireless facility on a decorative pole, or may replace a
decorative pole with a new decorative pole, in the event the existing decorative pole will not
structurally support the attachment, only upon satisfaction of the following: (i) issuance of a
permit under ARTICLE III and (ii) compliance with applicable codes.
APPLICATION AND PERMIT FORM
ENGINEERING DEPARTMENT
Augusta GA Small Cell ROW Encroachment Permit 1/11
CITY OF AUGUSTA
APPLICATION FOR A PERMIT TO COLLOCATE
SMALL WIRELESS FACILITIES IN THE PUBLIC
RIGHT OF WAY OR TO INSTALL, MODIFY OR
REPLACE A POLE OR DECORATIVE POLE IN
THE PUBLIC RIGHT OF WAY FOR
COLLOCATION OF A SMALL WIRELESS
FACILITIES
THIS PERMIT ONLY GIVES PERMISSION TO SET OR REPLACE A POLE. ALL
CONSTRUCTION WORK NEEDED TO INSTALL AND ACTIVATE OTHER SAMM-CELL
EQUIPMENT SHALL REQUIRE A UTILITY RIGHT OF WAY ENCROACHMENT PERMIT.
This application may not be used:
• For approval to place facilities outside of the public rights of way.
• New, modified, or replacement poles installed in the right of way in a historic district or an
area zoned primarily for residential that exceed 50 feet above ground level.
• New, modified, or replacement poles installed in the right of way outside of a historic district
or an area zoned primarily for residential that exceed the greater of: (i) 50 feet above ground
level and (ii) 10 feet greater in height above ground level than the tallest existing pole in the
same public right of way in place as of January 1, 2019, and located within 500 feet of the
new proposed pole.
• New small wireless facilities in the public right of way and collocated on an existing pole or
support structure that exceed more than ten feet above the existing pole or support structure.
• New small wireless facilities in the public right of way collocated on a new or replacement
pole that extend above the top of such poles.
• Installation, modification or replacement of a support structure.
APPLICATION AND PERMIT FORM
ENGINEERING DEPARTMENT
Augusta GA Small Cell ROW Encroachment Permit 2/11
Applicant and Consultant Name and Contact Information
Applicant Consultant (if applicable)
Applicant Name:
Address:
City:
State / Zip Code:
Phone:
Fax:
Contact Person Name:
Contact Person Number:
Email Address:
24 Hour Contact Information:
Name and Title:
Phone:
Email:
Consultant Name:
Address:
City:
State / Zip Code:
Phone:
Fax:
Contact Person Name:
Contact Person Number:
Email Address:
24 Hour Contact Information:
Name and Title:
Phone:
Email:
APPLICATION AND PERMIT FORM
ENGINEERING DEPARTMENT
Augusta GA Small Cell ROW Encroachment Permit 3/11
General Description of Work
Location (address and lat/lon): _______________________________________________
Describe (new, replace/maintain):
Number of Steel Poles: __________________________
Number of Wood Poles: _________________________
Total Linear Footage: ___________________________
Project Start Date: ______________ Projected End Date: ______________
APPLICATION AND PERMIT FORM
ENGINEERING DEPARTMENT
Augusta GA Small Cell ROW Encroachment Permit 4/11
Please attach the following applicable information to the Application/Permit Form:
Detailed Construction Drawings
Structural Report [Collocation Only]
Visual Depictions or Representations [Above-Ground, If Not Included in Construction
Drawings]
Location of Facilities Relative to the Boundaries of the Rights of Way via a Map
APPLICATION AND PERMIT FORM
ENGINEERING DEPARTMENT
Augusta GA Small Cell ROW Encroachment Permit 5/11
Applicant Certification
Applicant agrees to indemnify and hold harmless the City and all officers, employees or agents of the City
consistent with the provisions of O.C.G.A. § 36-66C-15.
This permit is requested this ______ day of ___________________ in the year 20____.
______________________________________ _____________________________________
By Signature By Witness Signature
______________________________________ ______________________________________
Printed Name Title Title/Position
>>>FOR STAFF USE ONLY<<<
DATE RECEIVED: _________________________
PERMIT #: ______________________________
# OF FACILTIES: __________________________
Permit is hereby: Approved Denied
Reason for Denial:
Permit Fee to be submitted with Application. Permit Fee Calculation:
Collocation - $100.00 per small wireless facility
Replacement Pole - $250.00 per small wireless facility
New Pole - $1,000.00 per pole with an associated small wireless facility
Permit Granted by: _______________________________________ Date: ______________________
APPLICATION AND PERMIT FORM
ENGINEERING DEPARTMENT
Augusta GA Small Cell ROW Encroachment Permit 6/11
General Provisions
Shot Clocks
1. Within 20 days of application receipt, authority must notify applicant of the following:
• Commencement and completion dates of any widening, repair, construction or ROW
relocation that is expected to begin within next 24 months.
• Any aspect of the application that they expect would be grounds for denial, based on initial
review.
• Determine whether the application is complete or incomplete and must identify any
incomplete information in writing.
• An applicant has 20 days to respond to the authority with any incomplete information in the
submitted application. The authority has 10 days to tell the applicant if the application is now
complete. If the application is still considered incomplete, the application will be considered
denied. If the authority doesn’t respond in this 10-day period, the application is deemed
complete.
2. For a collocation application, the authority must approve or deny an application within 30
days of it being determined complete.
3. For a replacement pole or new pole application, the authority must approve or deny an
application within 70 days of the application being determined complete.
Application, Right of Way Access and Attachment Fees; Right of Way
Management and Restoration
1. Annual Right of Way access rate for small wireless facility collocated on either an
existing or replacement pole, up to $100 per year per small wireless facility.
2. Annual Right of Way access rate for a new pole with a small wireless facility, up to $200
per year per small wireless facility and pole.
3. Annual attachment rate for a small wireless facility to an authority pole, up to $40 per
year per small wireless facility.
4. Applicants shall pay a fee for any make-ready work (See 36-66C-7).
5. Applicants shall pay any generally applicable fees for any permit required under
generally applicable law, provided that the applicant shall not be required to obtain or pay
for a building permit as the permit provided under this chapter serves as a building
permit.
6. The rates and fees described above for application, ROW access and attachment shall
increase by 2.5 percent annually beginning in January 2022.
APPLICATION AND PERMIT FORM
ENGINEERING DEPARTMENT
Augusta GA Small Cell ROW Encroachment Permit 7/11
7. Applicants are not subject to any rates and fees other than those expressly provided for in
this chapter.
8. If a small wireless facility is removed from the ROW, after 30 days written prior notice,
provider may cease paying any applicable fees or rates.
9. In the event of removal, the ROW must be returned to prior condition within 90 days of
removal. If the ROW isn’t restored to prior condition, authority may do the work and
charge the provider the cost for repair, plus a penalty of up to $500.
10. An applicant can be suspended from submitting additional applications until the
restoration cost and penalty fee have been paid.
Small Wireless Facility application requirements and general ROW access
provisions
1. A third-party applicant must designate the wireless provider that they are applying on
behalf of.
2. Permits are not required for routine inspection or testing, or for modifications/replacement
of equipment if the components are substantially similar and consistent.
3. Permits are not required for installation of micro wireless facilities (cable’s strand mounted
Wi-Fi).
4. Authority cannot grant exclusive access to the ROW and the authority must be
competitively neutral.
5. A provider will not install a new pole or replace a decorative pole without first attempting
to collocate on an existing pole: the inability to collocate must be based on the assessment
of an engineer and provided in writing.
Wireline backhaul and statute limitations
1. Wireline backhaul installation, maintenance and replacement are not addressed under this
statute and are subject to the requirements of 46-5-1.
2. Except as provided for within this chapter or expressly authorized under state or federal
law, an authority will not adopt regulations or taxes/fees regarding the placement of
communications facilities in the ROW by a communications service provider.
3. This statute does not apply to an authority providing free public Wi-Fi.
APPLICATION AND PERMIT FORM
ENGINEERING DEPARTMENT
Augusta GA Small Cell ROW Encroachment Permit 8/11
Consolidated Applications and Number of applications allowed per carrier
Number of applications per Class I authority = 100,000 parcels +
• A consolidated application may have up to 10 new poles. A consolidated collocation application
may have up to 20 collocations.
• 25 new pole applications per shot clock per carrier (including consolidated applications)
• This will be increased by 5 each year from 2020 through 2024, when up to 50 new poles will be
allowed per time period
• 70 collocated small wireless facility applications per shot clock per carrier (including
consolidated applications).
• This will be increased by 10 each year from 2020 through 2024, when up to 120 collocated small
wireless facilities will be allowed per time period.
• If a provider submits more applications than the allotted amount, these will be tolled and not
subject to the shot clocks in the bill until the previously submitted applications have been
adjudicated.
Number of applications per Class II authority = 10,000 parcels – 100,000 parcels
• A consolidated application may have up to 5 new poles. A consolidated collocation application
may have up to 15 collocations.
• 15 new pole applications per shot clock per carrier (including consolidated applications)
• 45 collocated small wireless facility applications per shot clock per carrier (including
consolidated applications).
• If a provider submits more applications than the allotted amount, these will be tolled and not
subject to the shot clocks in the bill until the previously submitted applications have been
adjudicated.
Number of applications per Class III authority = less than 10,000 parcels
• A consolidated application may have up to 2 new poles. A consolidated collocation application
may have up to 6 collocations.
• 8 new pole applications per shot clock per carrier (including consolidated applications)
• 24 collocated small wireless facility applications per shot clock per carrier (including
consolidated applications).
• If a provider submits more applications than the allotted amount, these will be tolled and not
subject to the shot clocks in the bill until the previously submitted applications have been
adjudicated.
APPLICATION AND PERMIT FORM
ENGINEERING DEPARTMENT
Augusta GA Small Cell ROW Encroachment Permit 9/11
AESTHETIC STANDARDS
Section 1.1 Authority and Scope.
(a) O.C.G.A. § [32-4-92(a)(10) / 32-4-42(6)] authorizes the Augusta, GA (City)
to establish reasonable regulations for the installation, construction, maintenance, renewal,
removal, and relocation of pipes, mains, conduits, cables, wires, poles, towers, traffic and
other signals, and other equipment, facilities, or appliances in, on, along, over, or under the
public roads of the City. Further, 47 U.S.C. § 253(c) provides that the City has authority
to manage its public rights of way.
(b) The City finds it is in the best interest of the City and its residents and
businesses to establish aesthetic requirements and other specifications and reasonable
conditions regarding placement of facilities in the public rights of way. These
requirements, specifications and conditions are adopted in order to protect the public
health, safety and welfare of the residents and businesses of the City and to reasonably
manage and protect the public rights of way and its uses in the City.
(c) The objective of this Article is to ensure use of the public rights of way: (i)
is consistent with the design, appearance and other features of nearby land uses; (ii) protects
the integrity of historic, cultural and scenic resources; and (iii) does not harm residents’
quality of life.
(d) This Article applies to all requests to locate facilities in the public rights of
way and ongoing use of the public rights of way for such facilities. This Article is
established pursuant to City Charter and applicable law. This Article is administered by the
City Engineering Department (AED).
(e) Placement or modification of facilities in the public right of way shall
comply with this Article at the time the permit for installation or modification is approved
and as amended from time to time. Permittees are required to comply with City Codes and
applicable law and regulations.
Section 1.2 Definitions. Unless otherwise defined in Section 1.3, terms used in this
Article shall have the meanings given them in O.C.G.A. § 36-66C-2.
Section 1.3 Cross References. Definitions in this Article include references and
citations to applicable federal and state laws. In the event that any referenced section is
amended, the definition in the referenced section, as amended, shall control.
Section 1.4 Facilities Standards.
(a) Facilities must be compatible in size, mass, and color to similar facilities in
the same zoning area, with a goal of minimizing the physical and visual impact on the area.
APPLICATION AND PERMIT FORM
ENGINEERING DEPARTMENT
Augusta GA Small Cell ROW Encroachment Permit 10/11
(b) Facilities in the residential / historical / architecturally significant areas shall
be visually and architecturally integrated with the residential / historical / architecturally
significant areas and shall not interfere with prominent vistas or significant public view
corridors.
(c) Facilities must be located in alignment with existing trees and/or facilities.
(d) Facilities must maintain the integrity and character of the neighborhoods
and corridors in which the facilities are located.
Section 1.5 Undergrounding. Except as provided in Section 9.1(a) and Section 9.1(b),
facilities shall be installed underground in the City DOWNTOWN FIRE DISTRICT so long as
placement underground will not materially impact the provision of service. Any individual
requesting to locate facilities above ground in the City DOWNTOWN FIRE DISTRICT] has the
burden to demonstrate by clear and convincing evidence that undergrounding will effectively
prohibit the provision of the service in question.
(a) Light poles and small wireless facilities collocated thereon may be located
above ground in areas of the City where facilities are primarily located underground.
(b) The City may: (i) allow collocated small wireless facilities placed
aboveground prior to the effective date of this Ordinance and subject to any applicable pole
attachment agreement to remain above ground; or (ii) allow the wireless provider to replace
the pole associated with previously collocated small wireless facilities at the same location
or propose an alternate location within 50 feet of the prior location, which the wireless
provider shall use unless such alternate location imposes technical limits or significant
additional costs.
Section 1.6 Historic District. Facilities installed in the historic district of the City shall
conform to the provisions of the Augusta, GA Historic Preservation Ordinance.
Section 1.7 Camouflaging. Facilities must be designed using camouflaging techniques
that make them as unobtrusive as possible if:
(a) It is not possible or desirable to match the design and color of facilities with
the similar facilities in the same zoning area, as required under Section 9.1(a); or
(b) Existing facilities in the area are out of character with a streetscape plan or
other aesthetic plan that has been adopted by the City.
Section 1.8 Concealment. Facilities shall incorporate specific concealment elements to
minimize visual impacts.
APPLICATION AND PERMIT FORM
ENGINEERING DEPARTMENT
Augusta GA Small Cell ROW Encroachment Permit 11/11
Section 1.9 Preferred Locations.
(a) Unless otherwise provided by applicable law, facilities shall, to the extent
that is it reasonable, be placed in the following areas of the City: (i) [Industrial]; (ii) [2nd
Commercial]; (iii) [3rd Residential]. These areas are identified in terms of priority, meaning
Industrial is the most preferred location, followed by Commercial, etc.
(b) Facilities may be located outside areas identified in Section 9.1(a) if: (i)
facilities must be placed outside of the areas identified in Section 9.1(a) in order to maintain
existing services, improve services, or new service can only be provided if facilities are
placed in areas located outside of those identified in Section 9.1(a); or (ii) the proposed
facilities will meet all applicable requirements for the non-preferred location and will
complement the character of the zoning area.
Section 1.10 Installation and Modification Standards. Installation of new facilities in,
on, along, over, or under the public rights of way or modification of existing facilities in,
on, along, over, or under the public rights of way shall:
(c) Minimize risks to public safety;
(d) Ensure that placement of facilities on existing structures is within the
tolerance of those structures;
(e) Ensure that installations and modifications are subject to periodic review to
minimize the intrusion on the right of way;
(f) Ensure that the City bears no risk or liability as a result of the installations
or modifications; and
(g) Ensure that use of the public rights of way does not inconvenience the
public, interfere with the primary uses of the public rights of way, or hinder the ability of
the City or other government entities to improve, modify, relocate, abandon, or vacate the
right of way or any portion thereof, or to cause the improvement, modification, relocation,
vacation, or abandonment of facilities in the right of way.
Section 1.11 Plans for Use. No facilities shall be placed in, on, along, over, or under the
public rights of way unless: (i) there are immediate plans to use the proposed facility; or
(ii) there is a contract with another party that has immediate plans to use the proposed
facility.
Section 1.12 Contact Information. Every facility placed in the public rights of way shall
at all times display signage that accurately identifies the facility owner and provides the
facility owner’s unique site number, and also provides a local or toll-free telephone number
to contact the facility owner’s operations center.
Right of Way Encroachment Policy,
Standards, and Guidelines
Augusta, Georgia
Augusta Engineering Department
Engineering Division
452 Walker Street, Suite 110
Augusta, Georgia 30906
Phone (706) 821-1706
Augusta, Georgia
Adopted June 1999
Amended June 2021
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ARC Right of Way Encroachment Policy, Standards, and Guidelines 1/21
Contents Page
I. Title 3
II. Definitions 3
III. Exceptions 5
IV. Requirements 5
A. Financial Security Proof 6
1. Letter of Escrow 6
2. Letter of Credit 6
3. Permit Bond 6
B. Submittal Package Approval 6
1. Application and Permit for Utility 6
Facility Encroachment
2. Plans 6
3. Verification of Financial Securities 7
C. Permit Validation 7
V. Notification 8
A. Request for Traffic Flow Alteration 8
1. Detours and Road Closures 8
2. Lane Closures 8
B. Work Commencement Notification 8
C. Work Inspection Notification 8
D. Intermittent Notification Requirements 9
E. Completion of Work 9
F. Outside of Normal Working Hours 9
G. Damage to Property of Others 9
H. Traffic Engineering Notification 10
I. Notification of Property Owners 1-
VI. Construction 10
A. Traffic Control 10
B. Verification of Field Conditions 11
C. Road Cut/Sidewalk Repairs 11
1. Backfill 11
2. Base Reconstruction 12
a) Concrete Cap 12
b) G.A.B. and Binder 12
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ARC Right of Way Encroachment Policy, Standards, and Guidelines 2/21
3. Asphalt Patch 12
4. Asphalt Overlay 13
5. Concrete Repairs 13
D. Trenchless Construction / Directional Boring 13
E. Poles / Structure Protection 15
F. Blasting 15
G. Stream Crossing 15
H. Utility Corridors 16
I. General Information 18
VII. Warranty 19
VIII. Failure to Complete Work 20
IX. Emergency Permits 20
X. Article Update 20
XI. Appendix 21
A. Utility Road Cut Details
B. Utility Corridor Details
C. Asphalt Overlay Details
D. Aesthetic Standards
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ARC Right of Way Encroachment Policy, Standards, and Guidelines 3/21
I. Title
This Document will be known as the “Augusta, Georgia Right-of-Way Encroachment
Policy, Standards, and Guidelines.” This article is a support document to Title 7 – Chapter
3 – Article 3 “Excavations” and Article 4 “Use of County Rights of Way”
II. Definitions
A. Active Project
A utility activity that has been permitted that is with the time period from the
“Beginning of Work” until “Final Acceptance”.
B. Applicant
The individual or the agency he/she represents that has complied and signed the
“Application and Permit for Utility facility Encroachment “Form.
C. Applicant and Permit for Utility Facility Encroachment
A form provided by Augusta Engineering Department that is to be filled out be the
“Applicant”. Upon such time, that the City Engineer signs the application the
application shall serve as the Permit.
D. As-Built Plans:
Certified Record of Drawings by the Utility Owner/Operator which depict the
actual location of a utility facility after construction.
E. Beginning of Work
The initial activity as part of an approved permit as determined by the City
Engineer.
F. City Engineer
Either the director of Department of Engineering or any duly authorized
representative of the director of Department of Engineering.
G. G.A.B.
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Graded Aggregate Base per Georgia Department of Transportation Standard
Specification Section 815
H. Permit
The approved Right of-Way encroachment application form that is signed by the
City Engineer.
I. Right of Way (ROW)
The “right-of-way” means any real property, or interest therein, acquired,
dedicated, or reserved for the construction, operation, and maintenance of
a highway or a street.
J. Street or Highway
The street or highway has the same meaning as “Public Right-of-Way” as provided
in O.C.G.A. § 36-76-2(12) at the time of adaptation of the latest ROW
encroachment guidelines, i.e., “the area in, on, along, over, or under the public
roads that are part of the municipal or county road system or the state highway
system.”
K. Proof Roll
Subgrade compaction test that requires using a fully loaded tandem axel dump
truck (or other construction equipment approved by City Engineer/Inspector) to
test subgrade to ensure there is no pumping.
L. Utility Activity
Any activity conducted on a site that is in conjunction with an approved permit.
This can include utility locating, utility and utility facility installation or
maintenance, Small Cell and Small Cell Facility installation or maintenance, Cable
System installation or maintenance, traffic control, erosion control, etc.
M. Utility Company
Any entity installing a utility facility. This shall include all subcontractors
preforming work for the Utility Company.
N. Utility Facility
Any Utility facility means any privately, publicly, or cooperatively owned line,
facility, or system for producing, transmitting, or distributing communications,
power, electricity, light, heat, gas, oil, crude products, water, steam
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ARC Right of Way Encroachment Policy, Standards, and Guidelines 5/21
an underground or submerged conductor, pipe, or structure used or installed for
use in providing electric or communications service or in carrying, providing, or
gathering gas, oil or oil products, sewage, waste water, storm drainage not
connected with highway drainage, or water or other liquids or any other similar
commodity, including any fire or police signal system or street lighting system,
which directly or indirectly serves the public.
O. Warranty
The period of time from the acceptance of the completed permitted work to the
life of the life of utility facility.
P. Working Day
This shall include any day, Monday through Friday, excluding Augusta, Georgia
holidays and Masters Week, from 8:30 a.m. to 5:00 p.m.
III. Exceptions
This article shall apply to any encroachment within Augusta, GA (City) right of way
undertaken by any person except for the following:
A. Projects operating with an approved Site Plan provided that site plan has also been
reviewed and approved by Augusta Engineering Department (AED) Right of Way
management Section. This does not include projects operating with an approved
Grading Permit.
B. Short Side taps within an approved Subdivision Development.
C. Individual residential taps that do not require crossing or encroaching the roadway.
(Multiple residential taps on the same street will require a Permit.)
D. Individual aerial service taps.
IV. Requirement
To Facilitate new installation or construction of fiber and/or conduit for future fiber use
within the City of Augusta public right of way that exceed 5280 LF consult with AED ROW
management Section prior to application submittal.
No encroachment or excavation or Utility installation and maintenance shall begin within
any public rights or way (street, road, alley, lane, or other public thoroughfare) of
Augusta, Georgia until the following requirements have been met:
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ARC Right of Way Encroachment Policy, Standards, and Guidelines 6/21
A. Financial Security Proof: The Applicant must provide proof of financial security of
financial security for three thousand dollars ($3,000) for one (1) to three (3) active
projects, five thousand dollars ($5,000) for four (4) to five (5) active projects, and ten
thousand dollars ($10,000) for six (6) or more active projects as approved by the City
Engineer. An “Active Project” is defined as one that is within the time-period from
the beginning of work until the final acceptance by the Augusta Engineering
Department. The “Beginning of Work” is defined as the initial activity on the site as
approved by the City Engineer. The warranty period begins after the final acceptance
of the permitted work.
The Following three forms of Financial Security are acceptable:
1. Letter of Escrow – A Letter of Escrow from a chartered state or national bank or
savings and loan institution, which confirms an escrow deposit by the contractor
or applicant designating the City of Augusta, Georgia as the obligee.
2. Letter of Credit – A Letter of Credit from a chartered state or national bank or
savings and loan institution, which designates the City of Augusta, Georgia as the
obligee.
3. Permit Bond – A Permit Bond from an authorized bonding agency, which
designates the City of Augusta, Georgia as the obligee. The bond shall have a
continuous beginning date, and only the City Engineer can release the bond.
B. Submittal Package Approval
1. Application and Permit for Utility Facility Encroachment – This form is provided by
the Engineering Department. Contact AED ROW Management Section for getting
latest copy of the form or online form web locator. Augusta Engineering
Department Utility Right of Way Encroachment Permit shall be completed by the
applicant in full including subcontractor information and all associated
construction documents per Augusta ROW Encroachment guidelines. The form
shall be returned to Augusta Engineering Department for review and approval.
The application is not valid until signed by the City Engineer at which time the
application form will serve as the permit.
2. Plans – Two sets or plans shall be submitted to the City Engineer providing the
details regarding the proposed utility installation and/or repair. The plans shall
be drawn to scale no greater than 1” = 100, in Georgia State Plane Coordinate
System NAD 83 Eastern Coordinate System (Horizontal), NAVD 88(Vertical) by a
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ARC Right of Way Encroachment Policy, Standards, and Guidelines 7/21
professional experienced in such plan preparation or under such professional
supervision. Or All plans shall be drawn to show centerline stations with
reference tied to a field verifiable specific location. Centerline station number
shall be relative to the centerline which will be linear only. Include the distance
(in feet) and direction from the start of your proposal/project to the centerline of
the nearest intersection.
The plans shall show the type, location, depth, length etc. of the proposed
activities and the plans shall include an aerial view and side profile for the length
of the project. The location of existing utilities, manhole covers, valve covers,
references in relation to edges of pavement and/or back of curbs, dimensions,
right of way, etc. shall be clearly identified on the plans. The plans shall also
include any proposed road jack or bore locations and details and any proposed
traffic flow alterations such as lane closures or detours. For new poles the plans
should include the bury depth/foundation design and detailed prints (showing
dimensions, weight and noting attachment method), and the pole shall
aesthetically complement the surrounding land uses and surrounding
environment. Approval of the application does not grant approval of the
proposed traffic flow alteration. That approval process is discussed in “Section IV.
A. Request for Traffic Flow Alteration” of this article.
3. Verification of Financial Securities - Verification of a financial security in an
adequate amount based on the number of active projects per Section A -
"Financial Security Proof' shall be provided with each application. If this is an
initial submission for an encroachment, the person signing the security and the
Utility application shall be the same.
C. Permit Validation
The permit shall be on site at all times in a weather protected legible state. Failure
to produce the permit shall be cause for an immediate stop work order. All related
special requirements as outlined on the back of the permit shall be followed at all
times. All work must start and be completed as specified in associated approved
issued permit. The City Engineer may, at his discretion, extend permit expiration date.
Following submission of the Submittal Package as described herein, Augusta
Engineering Department shall have a period of thirty (30) working days to take
action to approve, to approve with conditions, or to disapprove the package.
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V. Notification
A. Request for Traffic Flow Alteration
1. Detours and Road Closures - A request for a detour shall be submitted, in writing,
to the City Engineer. Upon the determination by Traffic Engineering, that a detour
is required and no viable alternative is available, the City Engineer shall receive a
detailed Traffic Control/Detour Plan two (2) weeks prior to the expected date the
detour is to begin. Written approval by Traffic Engineering will be required prior
to implementing any detour. After approval, public notification in the form ·of press
releases regarding the detour will be handled by Augusta’s Traffic Engineering
Department.
2. Lane Closures- Approval for all lane closures shall be obtained from the City
Engineer. Lane closure requests shall be received by the City Engineer a minimum of
forty-eight (48) hours in advance of the expected date and time of the lane closure.
Any required public notification in the form of press releases would be determined
and handled by Augusta Engineering Department. In emergency or routine
maintenance situations requiring short durations, as defined in the MUTCD, a
notification will not be necessary. However, whenever practical, Augusta Engineering
Department should be notified.
B. Work Commencement Notification- Prior to commencing field work, the permit shall
be reviewed in the field. The Utility shall contact Augusta Engineering Department
(AED) Right of Way Management Section Supervisor or Inspector at least 24 hours
before starting any work and schedule field meeting. Such contact shall be made
during Augusta, GA normal work hours (8:30am to 5:00pm excluding Augusta, Georgia
Holidays). Please be advised scheduled appointment will be made according to the
AED inspector schedule. AED may waive this field visit requirement on case by case
basis.
C. Work Inspection Notification- Augusta Engineering Department shall be notified at least
twenty-four (24) hours prior to the beginning of any permitted activity. A minimum
of one (1) hour advance notice during regular working hours (8:30a.m. to 5 p.m.,
Monday- Friday, excluding Augusta, Georgia Holidays) shall be given by the applicant
prior to beginning any backfill operation or any concrete or asphalt placement in any
City roadway or in conjunction with any activity that by improperly backfilling could
cause a public safety hazard or create a maintenance problem. Any backfill accomplished
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ARC Right of Way Encroachment Policy, Standards, and Guidelines 9/21
without this minimum one (1) hour advance notice shall be removed in its entirety.
The applicant must obtain permission from the City Engineer before placing concrete or
asphalt. This notification process does not prohibit the applicant from backfilling or
placing asphalt or concrete if the City Engineer has been properly notified and is not on
site within one hour.
D. Intermittent Notification Requirements -Anytime that the permitted work is to be
suspended for more than three (3) working days, the applicant shall contact Augusta
Engineering Department a minimum of one (1) working day prior to the suspension.
The applicant shall contact Augusta Engineering Department a minimum of twenty-
four (24) hours prior to beginning any roadway jack and/or bore activities. This includes
excavating the jack or bore pit.
E. Completion of Work- The applicant shall notify Augusta Engineering Department as
soon as practical after completion of permitted work, which shall be no more than one
(1) working day. Augusta Engineering Department shall have up to three (3) working
days after notification of completion to inspect the completed work. Upon
acceptance of impacted ROW restoration work, the warranty period will commence
no ensure no defects arise over time at or around restored ROW section.
F. Outside of Normal Working Hours- The cost of inspection by the City of Augusta,
Georgia before or after regular working hours, on Saturdays, Sundays, or Augusta,
Georgia Legal Holidays, shall be paid for by the applicant requiring the inspection
at a rate of 1-1/2 times the regular salary per hour of the inspector plus 7.65% for
the employer's FICA/Medicare match. Approval for the inspection outside of
normal working hours shall be obtained from the City Engineer forty-eight (48)
hours in advance. Prior to the commencement of work requiring inspection outside
of normal working hours, the applicant shall sign a form which is furnished by
Augusta Engineering Department agreeing to pay the overtime. Augusta
Engineering Department will bill the Contractor for payment.
G. Damage to Property of Others - Any damage to City rights of way, existing utilities,
existing storm drainage systems, private property, etc. which occurs while working
on an active project shall be reported to Augusta Engineering Department
immediately. The applicant is responsible for the repair of any such damage.
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ARC Right of Way Encroachment Policy, Standards, and Guidelines 10/21
H. Traffic Engineering Notification- Any permitted work within 500 feet of a traffic signal
or 100 feet of any ground-mounted street light shall require the applicant to get a
proper locate ticket from Augusta Traffic Engineering by contacting Georgia 811
system or (706) 821-1841 for a locate.
I. Notification of Property Owners- Prior to commencement of construction activities or
equipment mobilization, Property owners or residents in vicinity of work zone shall
be notified of all work that is being done in the ROW. All property owners should be
given the Information of the Utility Company the work is being done for, the contact
information for the Project Manager over the permitted work, and expected
timeframe for which the work should be completed.
VI. Construction
A. Traffic Control- When any provisions of this section of this article do not meet the
minimum requirements of the Manual of Uniform Traffic Control Devices (MUTCD),
Current Edition, or the Georgia Department of Transportation Standard
Specifications and Supplemental Specifications "Section 150- Traffic Control", the
MUTCD shall control.
All work within Public rights of way requires traffic control measures. Rights of
way includes but is not limited to all streets, roads, alleys, lanes, other public
thoroughfares, shoulders, easements, etc. No work shall begin within City rights
of way until the appropriate traffic control devices have been placed in accordance
with the minimum requirements. Alterations to traffic flow shall not commence
unless all notification requirements are met and all labor, materials, and
equipment necessary to make the alterations are available on the site.
There shall be one designated Contractor's representative capable of, and charged
with, the responsibility for traffic control on the site. This individual's traffic control
responsibilities shall have priority over all other assigned duties and responsibilities.
This individual shall have a copy of "Part VI. Temporary Traffic Control" of the
MUTCD on the job site at all times. Copies may be obtained at no cost online:
https://mutcd.fhwa.dot.gov/pdfs/2009/part6.pdf
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ARC Right of Way Encroachment Policy, Standards, and Guidelines 11/21
When flaggers are required, the flaggers shall be state certified, and the flaggers must
have the State Certification Card on site at all times. Failure to produce the State
Certification Card will result in an immediate stop work order until a state certified
flagger with an up-to-date State Certification Card can be designated to replace the
uncertified flagger.
B. Verification of Field Conditions - It is the Utility Company's representative or the
applicant's responsibility for locating and maintaining any existing utilities, and any
cost associated with the relocation of existing utilities shall be at the expense of
the Utility Company and/or the applicant. It is the applicant's responsibility to verify
the limits of right of way, the location of existing utilities, location of existing storm
drainage systems, and Video Camera of adjacent Storm Drainage system prior to
commencing work. All existing utilities will be visually spotted to determine the depth
of the utility.
C. Road Cuts - All road cut excavations shall conform to the Augusta Utility Road Cut
Detail. This detail supersedes the Georgia Department of Transportation Standard
1401- "Pavement Patching Detail".
1. Backfill - All backfill shall be compacted in lifts no more than eight (8) inches, loose
measure, and spread and compacted uniformly. Small mechanical compactors
shall be used in areas such as along sides of pipes and around manholes. In all
cases the backfill shall be compacted to 95% of the maximum laboratory dry
density per modified proctor to within the top twelve (12) inches of the
subgrade. The top twelve (12) inches of the backfill shall be compacted to at
least 100% of the maximum laboratory dry density per modified proctor. Site
Specific condition may warrant alternate depth and compaction requirements.
Large horizontal trench excavation greater than five (5) feet shall be submitted to
and Proof Roll using a loaded tandem dump truck. The top of subgrade is that
elevation located immediately beneath all base and paving materials. The
maximum laboratory dry density shall be determined from the Modified
Proctor Test. A mechanical compactor and qualified operator shall be on site
prior to beginning any excavations. The mechanical compactor shall remain on
site at all times during the backfilling operation. Backfilling with sand, using
jetting and/or flooding to achieve compaction must be approved by the City
Engineer.
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ARC Right of Way Encroachment Policy, Standards, and Guidelines 12/21
2. Base Reconstruction - This includes the reconstruction of the utility trench to an
elevation two (2) inches below the existing finish grade of the roadway. After
the approved completion of base reconstruction, the asphalt patch shall be
placed per #3 below.
a) Concrete Cap - An eight (8) inch thick Portland Cement Concrete, Class "A" or
better, concrete cap, shall be placed twelve (12) inches wider, each side, than
the excavated trench/ditch to an elevation two (2) inches below the existing
finish grade of the roadway. All edges shall be squared. All concrete shall be
protected for twenty-four (24) hours after placement and no asphalt shall be
placed during this period. If high early strength concrete is used, asphalt
patching within the twenty- four (24) hour period will be considered based on
early break cylinders obtaining a compressive strength of 3000 PSI. All costs
associated with verifying compressive strength shall be borne by the applicant.
b) G.A.B. and Binder - This base reconstruction method may be allowed at the
discretion of the City Engineer, and it will be assessed on a case by case basis.
The minimum requirements shall be a roadway cut of at least six (6) feet in
width and procedures available to utilize compaction equipment to
adequately construct the subbase and base. The subbase material is to be
prepared to an elevation of fourteen (14) inches below the existing finish grade
of the roadway. Eight (8) inches of G.A.B. after compaction is to be placed to
an elevation six (6) inches below the existing finish grade of the roadway.
Four (4) inches of 25mm or 19.5mm Base/Binder after compaction is
to be placed to an elevation two (2) inches below the existing finish grade of
the roadway and milling and maybe required.
3. Asphalt Patch- All edges of the existing asphalt shall be sawed vertically to provide
a clean, neat surface. Prior to placing the asphalt patch, the edges of the existing
asphalt which shall be tacked in accordance with the Georgia Department of
Transportation Standard Specifications, Current Edition, and “Section 413 -
Bituminous Tack Coat". The minimum thickness of the 12.5mm or 9.5mm
asphalt shall be two (2) inches after compaction. Unless otherwise
directed by the City Engineer, a mechanical spreader s h al l be used to
place the as p h al t for a permanent patch. After placement of the asphalt and
after proper rolling, the final grade of the asphalt patch shall match the existing
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ARC Right of Way Encroachment Policy, Standards, and Guidelines 13/21
grade of the surrounding pavement (Asphalt milling maybe required). Hot Mix
Asphaltic Concrete is required for permanent patches per Georgia Department of
Transportation Standard Specifications, Current Edition, and “Section 400 - Hot Mix
Asphaltic Concrete Construction". Cold Mix Asphaltic Concrete will be allowed for
temporary patches per Georgia Department of Transportation Standard
Specifications, Current Edition, "Section 401 - Cold Mix for Patching" at the discretion
of the City Engineer.
4. Asphalt Overlay/Inlay- All utility road cuts require an asphalt overlay. The minimum
width shall be one full lane width. The minimum length is fifty feet which is a
minimum twenty-five (25) feet on each side of the center of the utility cut. In
certain unique circumstances the City Engineer may decrease the minimum fifty
(50) feet length. The minimum thickness of the 12.5mm or 9.5mm overlay shall be
one and one half (1-1/2) inches after compaction. Overlay for diagonal and
longitudinal cuts shall begin and end a minimum of ten (10) feet beyond the cut
extremities. Asphalt milling maybe required to provide a smooth
Transition. Refer to the applicable "Asphalt Overlay Detail". All asphaltic
concrete shall be in accordance with Georgia Department of Transportation Standard
Specifications, Current Edition, and "Section 400 - Hot Mix Asphaltic Concrete
Construction
5. Concrete Repairs – Any concrete that has been altered or broken during the
construction process must be repaired. All concrete repairs will be replaced
permeant joint to permeant joint. If there is an unsatisfactory repair in the piece
of concrete that is affected the entire piece still must be removed and replaced.
D. Trenchless Construction / Directional Boring- No pavement will be cut for utility
installation or repair unless authorized by the City Engineer.
1. No jacks or bores are to be made in or near roadways using any type of directional
boring equipment or methods unless the contractor and the method have been
approved by the City Engineer.
2. Jacks or bores under the roadways where the diameter of the bore is greater than
two (2) inches in diameter than the utility being installed will require casings or
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ARC Right of Way Encroachment Policy, Standards, and Guidelines 14/21
conduits. The outside diameter of the casings or conduits shall be no more than two
(2) inches smaller than the diameter of the borehole. Casing material requires the
approval of the City Engineer.
3. Any bore crossing sanitary sewer main or storm water utility shall be videoed
before and after to ensure the utility was not damaged during construction.
4. Road jacks or bores shall have a minimum cover of forty-eight (48) inches. Road
jack and/or bore details and locations shall be shown on the plans that are submitted
with the permit request.
5. Jack or bore entrance and exit pits and set backs are to be a minimum of three (3)
feet from the edge of road or the back of curb. Distance will increase with depth.
6. All contaminated water shall be contained on site during construction and then
removed from the site after the utility installation. Some type of vacuum system
or other type of cleanup system is to be used when the directional bore method is
utilized. There shall be no discharge of any contaminated water from the jack or
bore operation into the municipal separate storm water system per Augusta, GA
Code Article 5, Chapter One (Stormwater Management).
7. Installation of any utility must maintain adequate separation from adjacent other
utilities for its and other utilities maintenance work. No installation above or under
existing utility running parallel to the existing utility to grade level.
8. The installation shall include a locatable conduit system, with identification
markers on each public right-of-way line.
9. The Utility shall continuously monitor the location and alignment of the pilot drill
progress to insure compliance with proposed installation alignment and to verify
depth of the bore. Monitoring shall be accomplished by computer generated bore
logs which map the bore path based on information provided by the locating
tracking system. Readings or plots shall be obtained on every drill rod, and shall
be provided to the AED project assigned inspector on a daily basis
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ARC Right of Way Encroachment Policy, Standards, and Guidelines 15/21
,
10. As-Built – Certified As-Built is required by the City Engineer, and it shall be received
within two (2) weeks after substantial completion of the utility installation. If
required, it will be noted in the "Special Requirements" section of the "Permit and
Application for Rights of Way Encroachment." Upon completion of the bore applicant
will furnish an as-built drawing along with a report of the Monitoring of the drilling
fluids during the pilot hole and back reamed hole.
E. Poles/ Structures Protection – New pole installation shall include the proposed
location and bury depth. Permit application for any installation which will involve
construction activity within 10feet 0f structures or wall shall be submitted to the AED
right-of-way Management Section Supervisor for review and recommendation. If
recommended, the permit must have the approval of AED Assistant Director
Engineering or designee. After pole installation contractor shall field verify and
provide AED the final GA Coordinates.
F. Blasting- Requests to use explosives within the Right-of-Way shall be submitted to the
City Engineer in writing. The City Engineer may require Pre-Blast Surveys and
Seismographic Monitoring. A blast plan per The Georgia Blasting Standards Act shall
accompany the request. The approval to use explosives will be determined by the
City Engineer. However, approval to use explosives does not relieve the applicant
from all liability associated with the use of explosives. The use of explosives shall
comply with the “Georgia Blasting Standards Act11 current edition and Georgia
Department of Transportation Specification Section 107.12 Use of Explosives.
G. Stream Crossing - All utility installations requiring stream crossings shall be properly
permitted by The Georgia Department of Natural Resources-Environmental
Protection Division and the United States Army Corps of Engineers. All undisturbed
buffer zones of States Waters and Wetland Encroachments shall be identified, and
compliance shall be the responsibility of the applicant. All applications requesting
a stream crossing shall be accompanied with a plan that identifies wetlands, the
100-year Flood Plain and the 25-foot Undisturbed Buffer Zone. Open cutting within
streams will be assessed on a case-by-case basis.
When the directional bore method is utilized, as a minimum the following shall apply:
1. All equipment, materials, etc. shall be located outside the limits of the 100-year
Flood Plain at the conclusion of each working day.
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ARC Right of Way Encroachment Policy, Standards, and Guidelines 16/21
2. The entrance and exit bore pits shall be located outside the 25-foot undisturbed
buffer zone. This zone is defined in Augusta Municipal Code- Title 7, Article 5 Soil
Erosion and Sediment Control, Section 7-3-34 (b) (15).
3. The depth of the top of the utility shall be a minimum of five (5) feet below the
streambed for the entire width of the channel. The streambed can be
determined by probing any deposited material until refusal with a hand probe.
H. Utility Corridors - All utilities including water and sewer shall install their respective
utility facility, not within the 5’ easement outside of Right of Way reserved for the City
of Augusta, and in accordance with the following guidelines:
1. Whenever possible, water mains shall be installed on the North or East Side,
and gas mains shall be installed on the opposite side from the water mains.
2. In subdivisions where a ditch section is utilized, a coordination meeting may be
necessary to clarify the utility corridor.
3. A tolerance of six (6) inches horizontally from either side will be readily
accepted. This tolerance will only apply to movement in the City of Augusta Right
of Way. This tolerance will not be given if the 5’ Utility Easement reserved of the
City of Augusta is encroached upon. However, the vertical tolerance will only
allow the utility to be installed deeper than the above-designated depth. The
depth is measured to the top of the facility.
4. If a utility has to encroach on any other utility, a coordination meeting with the
involved utility companies and the City Engineer is required.
5. References can be made to the respective "Utility Corridor Detail".
6. 50 feet Utility Corridor- The width of the utility corridor is 9'-6" from the back of
curb or the edge of pavement to the back of Right of Way.
The following depths and distances from the back of curb or edge of pavement
shall be adhered to:
_________________________________________________________________________________
ARC Right of Way Encroachment Policy, Standards, and Guidelines 17/21
Utility Depth Distance
CATV 1’ – 6” 2’ – 6”
GAS 3’ – 0” 4’ – 4” (Opposite side of Water)
PHONE 2’ – 0” 6’ – 2”
POWER 3’ – 0” 8’ – 0”
WATER 4’ – 0” 4’ – 4” (Opposite side of Gas)
7. 60 feet Utility Corridor- The width of the utility corridor is 14'-6" from the back
of curb or the edge of pavement to the back of the right of the Right of Way.
The following depths and distances from the back of curb or edge of pavement
shall be adhered to:
Utility Depth Distance
SHOULDER N/A 2’ – 0”
SIDEWALK (If Required) N/A 5’ – 0”
CATV 1’ – 6” 8’ – 0”
GAS 3’ – 0” 10’ – 0” (Opposite side of Water)
PHONE 2’ – 0” 12’ – 0”
POWER 3’ – 0” 13’ – 0”
WATER 4’ – 0” 4’ – 0” (Opposite side of Gas)
8. 80 feet Utility Corridor- The width of the utility corridor is 28' from the back of
curb or the edge of pavement to the back of the Right of Way.
The following depths and distances from the back of curb or edge of pavement
shall be adhered to:
Utility Depth Distance
SHOULDER 6’ – 0”
CATV 1’ – 6” 17’ – 6”
GAS 3’ – 0” 20’ – 6” (Opposite side of Water)
PHONE 2’ – 0” 23’ – 6”
POWER 3’ – 0” 26’ – 6”
WATER 4’ – 0” 17’ – 6” (Opposite side of Gas)
_________________________________________________________________________________
ARC Right of Way Encroachment Policy, Standards, and Guidelines 18/21
I. General Information
1. At no time shall material be placed in curb or gutter lines. Material may be placed
on roadways only when an approved lane closure is in place, and the material shall
be removed in its entirety at the end of the working day and prior to removing the
lane closure. This includes, but is not limited to, excavated soil or construction
materials.
2. Every effort to prevent damage to asphalt, concrete or soil surfaces by equipment
outriggers, buckets, tracks, tires, etc. and/or associated equipment fluids such as
diesel fuel or hydraulic fluid shall be made at all times. The repair of this damage
is the responsibility of the applicant.
3. The maximum length of an open trench is 150 linear feet unless approved by the
City Engineer. All pits, trenches or cuts that when left un-backfilled create a safety
hazard shall be backfilled daily. Temporary backfilling procedures for safety reasons
will be considered at the discretion of the City Engineer. Steel plating of roadway
trenches will be considered at the discretion of the City Engineer.
4. The Utility Protection Center (UPC) Georgia State Dig Law, commonly referred to
as the "Georgia One Call System" shall be adhered to at all times.
5. 5. Grassing, mulching and the implementation of Best Management Practices
(BMP's) for the control of erosion and sediment shall be done in accordance with
the "Manual for Soil Erosion and Sedimentation Control in Georgia", Current Edition.
6. Utility installation within longitudinal drainage ditch lines shall not be allowed unless
approved by the City Engineer. If approved, a minimum cover of forty- eight (48)
inches below the lowest point of the drainage ditch line will be required. Sanitary
sewer line depths will be dictated by design requirements.
7. In wet areas where excavations for utility installations are conducted, Type II
Foundation Backfill Material (#57 Stone) will be required as directed by the City
Engineer.
_________________________________________________________________________________
ARC Right of Way Encroachment Policy, Standards, and Guidelines 19/21
8. All backfill in trench construction shall be compacted in lifts no more eight (8) inches,
loose measured, spread and compacted uniformly. The backfill shall be compacted
to 95% of the Maximum Laboratory Dry Density of the existing soil. The Maximum
Laboratory Dry Density shall be determined from the Modified Proctor Test.
Compaction efforts shall be conducted by mechanical means. A mechanical
compactor and qualified operator shall be on site prior to beginning any excavations.
The mechanical compactor shall remain on site at all times during the backfilling
operation.
9. All trenches and backfilled material shall be left in a condition such that surface
runoff water will adequately drain and not collect.
10. Plowing to install utilities will be allowed but must be approved by the City
Engineer.
11. Whenever applicable and possible, joint trenches to install utilities are
recommended.
12. A representative from any utility company within an approved subdivision shall be
at the designated preconstruction conference.
VII. VII. Warranty
The Utility Company and/or applicant shall agree to warranty period, which commences at
the acceptance of the permitted work. Warranty runs with life of the Facility. During the
warranty period the Utility Company and/or applicant is responsible for correcting any
deficiencies, which are related to soil erosion control, backfill settlement, structure and
mechanical failures, etc. Upon notification of a deficiency requiring correction, the Utility
Company and/or applicant shall have three (3) calendar days to correct the deficiency unless
approved by the City Engineer. Any deficiency creating a public safety hazard shall be
corrected immediately.
_________________________________________________________________________________
ARC Right of Way Encroachment Policy, Standards, and Guidelines 20/21
In the event that the Utility Company and/or applicant fails to repair the deficiency
in the designated time frame, the Utility Company and/or applicant shall agree to be
responsible to the City of Augusta, Georgia for payment in full of the costs associated
with repairing the deficiency. This may include, but is not limited to, the forfeiture of
any previously approved financial securities and denial of permits.
VIII. Failure to Complete Work
In the event the Utility Company and/or applicant fails to complete the permitted work
in a satisfactory manner, the Utility Company and/or applicant shall agree to be
responsible to the City of Augusta, Georgia for payment "in the amount of twice" the costs
associated with completing or repairing the deficiency. This can include, but is not limited
to, the forfeiture of any previously approved financial securities and denial of permits.
IX. Emergency Permits
Emergency permits may be obtained from the City Engineer by telephone and must be
submitted via online application within twenty-four (24) hours, or the next working day,
by the Utility Company and/or applicant. All requirements contained herein shall apply
to emergency permits as deemed feasible by the City Engineer.
X. Article Update
These guidelines are to be reviewed and updated if necessary, on a yearly basis by
the Augusta Engineering Department.
_________________________________________________________________________________
ARC Right of Way Encroachment Policy, Standards, and Guidelines 21/21
XI. Appendix.
A. Utility Road Cut Details
B. Utility Corridor Details
C. Asphalt Overlay Detail
D. Aesthetic Standards
Utility Road Cut Detail
Utility Corridor
Details
Asphalt Overlay Details
Aesthetic Standards
APPLICATION AND PERMIT
Right-of-Way Usage
ENGINEERING DEPARTMENT
Augusta GA ROW Usage Permit-Aesthetic Standards (May 2021)
1/3
AESTHETIC STANDARDS
Section 1.1 Authority and Scope.
(a) O.C.G.A. § [32-4-92(a)(10) / 32-4-42(6)] authorizes the Augusta, GA (City)
to establish reasonable regulations for the installation, construction, maintenance, renewal,
removal, and relocation of pipes, mains, conduits, cables, wires, poles, towers, traffic and
other signals, and other equipment, facilities, or appliances in, on, along, over, or under the
public roads of the City. Further, 47 U.S.C. § 253(c) provides that the City has authority
to manage its public rights of way.
(b) The City finds it is in the best interest of the City and its residents and
businesses to establish aesthetic requirements and other specifications and reasonable
conditions regarding placement of facilities in the public rights of way. These
requirements, specifications and conditions are adopted in order to protect the public
health, safety and welfare of the residents and businesses of the City and to reasonably
manage and protect the public rights of way and its uses in the City.
(c) The objective of this Article is to ensure use of the public rights of way: (i)
is consistent with the design, appearance and other features of nearby land uses; (ii) protects
the integrity of historic, cultural and scenic resources; and (iii) does not harm residents’
quality of life.
(d) This Article applies to all requests to locate facilities in the public rights of
way and ongoing use of the public rights of way for such facilities. This Article is
established pursuant to City Charter and applicable law. This Article is administered by the
City Engineering Department (AED).
(e) Placement or modification of facilities in the public right of way shall
comply with this Article at the time the permit for installation or modification is approved
and as amended from time to time. Permittees are required to comply with City Codes and
applicable law and regulations.
Section 1.2 Definitions. Unless otherwise defined in Section 1.3, terms used in this
Article shall have the meanings given them in O.C.G.A. § 36-66C-2.
Section 1.3 Cross References. Definitions in this Article include references and
citations to applicable federal and state laws. In the event that any referenced section is
amended, the definition in the referenced section, as amended, shall control.
Section 1.4 Facilities Standards.
(a) Facilities must be compatible in size, mass, and color to similar facilities in
the same zoning area, with a goal of minimizing the physical and visual impact on the area.
APPLICATION AND PERMIT
Right-of-Way Usage
ENGINEERING DEPARTMENT
Augusta GA ROW Usage Permit-Aesthetic Standards (May 2021)
2/3
(b) Facilities in the residential / historical / architecturally significant areas shall
be visually and architecturally integrated with the residential / historical / architecturally
significant areas and shall not interfere with prominent vistas or significant public view
corridors.
(c) Facilities must be located in alignment with existing trees and/or facilities.
(d) Facilities must maintain the integrity and character of the neighborhoods
and corridors in which the facilities are located.
Section 1.5 Undergrounding. Except as provided in Section 9.1(a) and Section 9.1(b),
facilities shall be installed underground in the City DOWNTOWN FIRE DISTRICT so long as
placement underground will not materially impact the provision of service. Any individual
requesting to locate facilities above ground in the City DOWNTOWN FIRE DISTRICT] has the
burden to demonstrate by clear and convincing evidence that undergrounding will effectively
prohibit the provision of the service in question.
(a) Light poles and small wireless facilities collocated thereon may be located
above ground in areas of the City where facilities are primarily located underground.
(b) The City may: (i) allow collocated small wireless facilities placed
aboveground prior to the effective date of this Ordinance and subject to any applicable pole
attachment agreement to remain above ground; or (ii) allow the wireless provider to replace
the pole associated with previously collocated small wireless facilities at the same location
or propose an alternate location within 50 feet of the prior location, which the wireless
provider shall use unless such alternate location imposes technical limits or significant
additional costs.
Section 1.6 Historic District. Facilities installed in the historic district of the City shall
conform to the provisions of the Augusta, GA Historic Preservation Ordinance.
Section 1.7 Camouflaging. Facilities must be designed using camouflaging techniques
that make them as unobtrusive as possible if:
(a) It is not possible or desirable to match the design and color of facilities with
the similar facilities in the same zoning area, as required under Section 9.1(a); or
(b) Existing facilities in the area are out of character with a streetscape plan or
other aesthetic plan that has been adopted by the City.
Section 1.8 Concealment. Facilities shall incorporate specific concealment elements to
minimize visual impacts.
APPLICATION AND PERMIT
Right-of-Way Usage
ENGINEERING DEPARTMENT
Augusta GA ROW Usage Permit-Aesthetic Standards (May 2021)
3/3
Section 1.9 Preferred Locations.
(a) Unless otherwise provided by applicable law, facilities shall, to the extent
that is it reasonable, be placed in the following areas of the City: (i) [Industrial]; (ii) [2nd
Commercial]; (iii) [3rd Residential]. These areas are identified in terms of priority, meaning
Industrial is the most preferred location, followed by Commercial, etc.
(b) Facilities may be located outside areas identified in Section 9.1(a) if: (i)
facilities must be placed outside of the areas identified in Section 9.1(a) in order to maintain
existing services, improve services, or new service can only be provided if facilities are
placed in areas located outside of those identified in Section 9.1(a); or (ii) the proposed
facilities will meet all applicable requirements for the non-preferred location and will
complement the character of the zoning area.
Section 1.10 Installation and Modification Standards. Installation of new facilities in,
on, along, over, or under the public rights of way or modification of existing facilities in,
on, along, over, or under the public rights of way shall:
(c) Minimize risks to public safety;
(d) Ensure that placement of facilities on existing structures is within the
tolerance of those structures;
(e) Ensure that installations and modifications are subject to periodic review to
minimize the intrusion on the right of way;
(f) Ensure that the City bears no risk or liability as a result of the installations
or modifications; and
(g) Ensure that use of the public rights of way does not inconvenience the
public, interfere with the primary uses of the public rights of way, or hinder the ability of
the City or other government entities to improve, modify, relocate, abandon, or vacate the
right of way or any portion thereof, or to cause the improvement, modification, relocation,
vacation, or abandonment of facilities in the right of way.
Section 1.11 Plans for Use. No facilities shall be placed in, on, along, over, or under the
public rights of way unless: (i) there are immediate plans to use the proposed facility; or
(ii) there is a contract with another party that has immediate plans to use the proposed
facility.
Section 1.12 Contact Information. Every facility placed in the public rights of way shall
at all times display signage that accurately identifies the facility owner and provides the
facility owner’s unique site number, and also provides a local or toll-free telephone number
to contact the facility owner’s operations center.
Commission Meeting Agenda
6/15/2021 2:00 PM
streetlights at the intersection of Hephzibah- Mcbean Rd and Mike Padgett Hwy
Department:
Department:
Caption:Motion to approve installing 2 streetlights at the intersection of
Hephzibah-McBean Rd and Mike Padgett Hwy. This is a
dangerous intersection, and more lighting will help reduce
accidents. (Approved by Engineering Services Committee
June 9, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
TIA Downtown Roads Improvements Projects Construction Engineering Field Investigations
Department:Engineering
Department:Engineering
Caption:Motion to approve supplemental funding of the current “On-
Call Professional Services for Engineering and Field Design,
small to Medium Scale Maintenance Task Design, Regulatory
Periodic Inspection Compliance and Structural Inspection &
Investigations” Services (CEI Services) contract in the amount
of $1,050,000 for TIA downtown roadway Improvements
Projects. Requested by AED. RFP 19-241 . (Approved by
Engineering Services Committee June 9, 2021)
Background:Broad Street, Greene Street, Telfair Street, 13th Street, 6th Street
and 5th Street Improvements are project from the “Approved
Investment List” of TIA that was approved by voters of the
CSRA in July 31, 2012 referendum. These are Band 3 project
and TIA funds are allocated for construction. AED is conducting
targeted LOS B, C, and D Subsurface Utility Engineering (SUE)
for all these projects . It is needed to minimize risk of cost
escalation during construction due to subsurface utilities
conflicts. All utilities in downtown are underground (per
Augusta Code) and some are over 100 years old. Their exact
location and depth are unknown.
Analysis:AED encountered multiple subsurface utilities conflicts during
PI001149 (James Brown Blvd.) construction. This is another
TIA project in Band 2 phase and under construction. These
conflicts resulted in construction cost escalation close to a
million dollars. Conducting planned targeted SUE will minimize
risk of cost escalation due to subsurface utilities conflicts during
construction of TIA Band 3 downtown projects. Infrastructure
Systems Management, LLC (ISM) is performing unified utility
coordination for TIA downtown project and SUE will be added
task to ISM ongoing services.
Financial Impact:
Cover Memo
Funds are available in Project TIA Funds as follow: $500,000
(Broad Street), $350,000 (Telfair Street), $150,000 (6th Street),
and $50,000 (5th Street).
Alternatives:Do not approve and accept risk of utility conflicts and associated
construction cost escalation.
Recommendation:Approve supplemental funding of the current “On-Call
Professional Services for Engineering and Field Design, small to
Medium Scale Maintenance Task Design, Regulatory Periodic
Inspection Compliance and Structural Inspection &
Investigations” Services (CEI Services) contract in the amount
of $1,050,000 for TIA downtown roadway Improvements
Projects. Requested by AED. RFP 19-241.
Funds are
Available in the
Following
Accounts:
$500,000 - 371-041110-52.12115/T15040107-52.12115,
$350,000 – 371-041110- 52.12115/T15040148-52.12115,
$150,000 – 371-041110-52.12115/T15041220-52.12115
$50,000 – 371-041110-52.12115/T15041213-52.12115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T15041220
This request is for On-Call Professional Services
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 228,350$
TIA FUNDS 24,975$
TIA FUNDS 150,000$
403,325$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041220
6th Street Improvements
(RFP #19-241)
in the amount of $150,000.00 ISM
Funding is available in the TIA project budget:
5/27/2021
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041220
6th Street Improvements
(RFP #19-241)
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB ADDITION CPB
TIA Project
371-041110/5212115-T15041220 ($253,325) ($253,325)
TIA FUNDS
371-041110/5212115-T15041220 ($150,000) ($150,000)
TOTAL SOURCES: ($253,325)($150,000)($403,325)
USE OF FUNDS
ENGINEERING
371-041110-5212115/T15041220 $253,325 $253,325
TIA FUNDS
371-041110-5212115/T15041220 $150,000 $150,000
TOTAL USES: $253,325 $150,000 $403,325
5/27/2021
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T15041213
This request is for On-Call Professional Services
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 428,200$
TIA Funds 50,000$
478,200$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041213
5th Street Improvements
(RFP #19-241)
in the amount of $500,00.00 for ISM
Funding is available in the TIA project budget:
5/27/2021
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041213
5th Street Improvements
(RFP #19-241)
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB ADDITION CPB
TIA Project
371-041110/5212115-T15041213 ($428,200)($428,200)
TIA Funds
371-041110/5212115-T15041213 ($50,000) ($50,000)
TOTAL SOURCES: ($428,200) ($50,000) ($478,200)
USE OF FUNDS
ENGINEERING
371-041110-5414210/T15041213 $428,200 $428,200
TIA Funds
371-041110-5212115/T15041213 $50,000 $50,000
TOTAL USES: $428,200 $50,000 $478,200
5/27/2021
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T15040148.
This request is for On-Call Professional Services
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 1,076,550$
TIA Funds 183,540$
TIA Funds 350,000$
1,610,090$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15040148
Telfair Street Improvements
(RFP #19-241)
in the amount of $350,00.00 ISM
Funding is available in the TIA project budget
5/27/2021
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15040148
Telfair Street Improvements
(RFP #19-241)
CPB AMOUNT CPB ADDITION New
SOURCE OF FUNDS CPB CPB
TIA Project
371-041110/5212115-T15040148 ($1,260,090)($1,260,090)
TIA Funds
371-041110/5212115-T15040148 ($350,000) ($350,000)
TOTAL SOURCES: ($1,260,090) ($350,000) ($1,610,090)
USE OF FUNDS
ENGINEERING
371-041110-5212115/T15040148 $1,260,090 $1,260,090
TIA Funds
371-041110/5212115-T15040148 $350,000 $350,000
TOTAL USES: $1,260,090 $350,000 $1,610,090
5/27/2021
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T15040107
This request is for On-Call Professional Services
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 2,078,800$
TIA Funds 287,330$
TIA Funds 198,700$
TIA Funds 500,000$
3,064,830$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15040107
BROAD STREET IMPROVEMENTS
in the amount of $500,00.00 for ISM
Funding is available in the TIA project budget:
5/27/2021
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15040107
BROAD STREET IMPROVEMENTS
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB ADDITION CPB
TIA Project
371-041110/5212115-T15040107 (2,564,830)$ (2,564,830)$
TIA Funds
371-041110/5212115-T15040107 ($500,000) ($500,000)
TOTAL SOURCES: ($2,564,830) ($500,000) ($3,064,830)
USE OF FUNDS
ENGINEERING
371-041110-5212115/T15040107 $2,564,830 $0 $2,564,830
TIA Funds
371-041110-5212115/T15040107 $500,000 $500,000
TOTAL USES: $2,564,830 $500,000 $3,064,830
5/27/2021
CPB#371-041110-T15040107
5/27/2021
CPB#371-041110-T15040107
5/27/2021
OFFICIAL
VENDORS Attachment
"B"E-Verify #SAVE
Form Original 7
Copies
Fee
Proposal
ZEL Engineers
435 Telfair St
Augusta, GA 30901
Yes 257101 Yes Yes Yes Yes
Infrastructure Management Systems
1557 Broad St
Augusta, GA 30904
Yes 1266225 Yes Yes Yes Yes
Moreland Altobelli
2450 Commerce Ave, Suite 100
Duluth, GA 30096
Yes 53328 Yes Yes Yes Yes
Hussey Gay Bell
2160 Satellite Blvd., Suite 250
Duluth, GA 30097
Yes 398475 Yes Yes Yes Yes
Cranston Engineering
452 Ellis St
Augusta, GA 30901
Yes 64684 Yes Yes Yes Yes
RFP Opening - RFP Item #19-241
On Call Professional Services for Engineering and Field Design,
Small to Medium Scale Maintenance Task Design, Regulatory Periodic
Inspection Compliance and Structural Inspections & Investigations
for Augusta, GA - Engineering Department
RFP Date: Friday, June 21, 2019 @ 11:00 a.m.
Total Number Specifications Mailed Out: 9
Total Number Specifications Download (Demandstar): 5
Total Electronic Notifications (Demandstar): 83
Georgia Prourement Registry: 608
Mandatory Pre-Proposal Conference Attendees: 14
Total packages submitted: 5
Total Noncompliant: 0
Page 1 of 1
Commission Meeting Agenda
6/15/2021 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the Special Called
Meetings held June 1 & 8 and Regular Meeting held on June 1,
2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
CALLED MEETING COMMISSION CHAMBER
June 1,2021
Augusta Richmond County Commission convened at 12:00 Noon, Tuesday, June 1 ,2021,the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. B. Williams, Garrett, Sias, Johnson, Frantom, Scott, McKnight, D.
Williams, Hasan and Clarke, members of Augusta Richmond County Commission.
Mr. Mayor: All right, Madam Clerk, Attomey Brown, again good afternoon, everybody.we'll call this meeting to order. The chair recognizes Madam clerk.
The Clerk: We're here to hold the special called meeting at 12.00 Noon for the purpose of
an executive session, pending and potential litigation, real estate and personnel.
Mr. Mayor: The Chair recognizes Attorney Brown.
I. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. Brown: Good afternoon, Mayor and Commissioners. We would request amotion to go into executive session for the discussion of personnel, real estate and litigation.
Mr. Mayor: Commissioner from the 8th.
Mr. Garrett: So move.
Mr. Sias: Second.
Mr. Mayor: Voting.
Motion carries 10-0.
IEXECUTTVE SESSTONI
Mr. Mayor: Okay, we're going to reconvene. If everyone can take your seats. MadamClerk, this is our second meeting and I know it's going to take us a while to get into a rhythm.
We've been out so long it's going to take us a while to get a little rhythm goin! here. I,m loingto ask everyone that when you do speak into your microphones, pleasl pull it down in front olyoi
so that the audience listening both in person and virtually can hear you. All right, we'll reconvene.
The Chair recognizes Attorney Brown.
2. Motion to authorize execution by the Mayor of the affidavit of compliance withGeorgia's Open Meeting Act.
Mr. Brown: Mr. Mayor, we request a motion to execute the closed meeting affidavit.
Mr. Mayor: Attorney Brown, would you speak into your microphone, please, sir?
Mr. Brown: It's on.
Mr. Frantom: So moved.
Mr. Mayor: We can't hear you.
Mr. Brown: Okay.
Mr. D. Williams: Second.
Mr. Mayor: We've got a motion and a second. Voting.
Mr. Sias out.
Motion carries 9-0.
Mr. Mayor: The Chair recognizes Attorney Brown for the reading of a motion.
Mr. Brown: Mr. Mayor, we have three motions. The first motion is a motion to
extend Mark Mehall's resignation date as Director of Environmental Services Department
to July gr 202l and to direct the Law Department to amend the voluntary separation
agreement and release of claims accordingly.
Mr. Mayor: The Chair recognizes the commissioner from the Sft.
Mr. Garrett: So move.
Mr. Hasan: Second.
Mr. Mayor: Voting.
Mr. Sias out.
Motion carries 9-0.
Mr. Mayor: The Chair recognizes Attorney Brown for the reading of a motion.
Mr. Brown: We request a motion to approve the issuance of a leffer of support for
the City of Augusta to serve as lead applicant for the fiscal year'21Choice Neighborhood
Planning Grant.
Mr. Mayor: Commissioner from the 6ff.
Mr. Hasan: So move.
Mr. Garrett: Second.
Mr' Mayor: Voting. Once you've spoken, if you'll push your speak button it will clear thequeue.
Motion carries 10-0.
Mr. Mayor: I'll recognize Attomey Brown for the reading of a motion.
Mr' Brown: We would request a motion to approve an exclusive marketingagreement between Augusta, Georgia and the Development, Economic DevetopmenfAuthority under the direction of Augusta Law Department.
Mr. Hasan: So move.
Mr. Mayor: The chair recognizes the commission from the 6th.
Mr. B. Williams: Second.
Mr. Mayor: Voting.
Motion carries 10-0.
Mr. Mayor: Madam Clerk, Attorney Brown and Administrator Donald, I believe that,s all
the business we have before us for this special called meeting.
Mr. Brown: That is correct.
Mr. Mayor: Which brings us to the matter before us regarding the strategic work session
and public hearing.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copyof the minutes of the Called Meeting of the Augusta Rithmond County Commission held on June1,2027.
Clerk of Commission
Commission Meeting Agenda Commission Chamber - 6111202l
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Johnson, Frantom,
Scott, McKnight, D. Williams, Hasan and Clarke, members of Augusta Richmond
County Commission.
INVOCATION: Reverend Dr. Timothy R. Green, Jr., Pastor, Jenkins Memorial CME Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE I.INITED STATES OF AMERICA.
RECOGNITION(S)
JM[.ay 2021Years of Service Recipients!
A. Congratulations! May 2021Years of Service Recipients!Item
Action:
None
Made Seconded Motion
By By Result
Recognition of May 2021Years
of Service Recipients.
Five (5) minute time limit per deleeation
DELEGATIONS
B. Mr. Michael J. Gallucci regarding presentation of revised Resolution Item
presented on February 16,2021. Action:
Approved
B 202I-18-05 MiChAEI J GAIIUCCi AUGUSTA RESOLUTION . FINAL (24 APR 2021).Ddf
E ltemAnnrovalsheet.html
Motions
lE ItemAoorovalsheet.html
Motions
Motion Motion TextI ype
Motion Text Made By Seconded By
Motion
Type
Motion to delete this
Delete item from the agenda uommlsloner uommlssloner
Motion passes l0-0.
' Sean Frantom Sammie Sias
C. Mr. Bryan Haltermann regarding Hickman Park Lease.
B sKM c6582tost3ll32o.pdf
IB ItemAoorovalsheet.html
Motions
Motion f,r^a:^_ ,T,^__LrVlotion TextType
Presentation is made by Mr.
Haltermann.
CONSENT AGENDA
(Items l-29)
PUBLIC SERVICES
Motion
Result
Passes
Made Seconded Motion
By By Result
Item
Action:
None
1. Motion to approve expanding the footprint of the
ordinance to include the entire county.(Approved
Committee May 25,2021)
current panhandling Item
by Public Services Action:
Approved
{B ItemAoorovalsheet.html
Motions
Motion-^"""" Motion Text't'ype Made By Motion
Result
a ,. Motion to approve. Commisioner Commissioner rrApprove Motion Passes l0-0. sean Frantom sammie Sias rasses
Motion to adopt Title VI: FTA Compliance and Implementation for the ltem
Metropolitan Transportation Planning Program. (Approved by Public Action:
Services Committee May 2512021) Approved
B Aususta MPO Augusta Transit Title VI Propram 202l.pdf
IB Augusta MPO Title VI Concurrence Letter 2021 signed final.pdf
IB ItemApprovalsheet.html
Motions
X:11" Motion Text Made By seconded By Motion
I YPe ---- -'I Result
^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Sammie Sias Passes
ADMINISTRATIVE SERVICES
3. Motion to a) accept HUD HOME American Rescue Plan funds, b) allow HCD Item
to move forward with implementation of recommended usage plan, c) allow Action:
HCD to hire two (2) FT staff persons (concurrent with the term of Approved
grant)/provide supplemental pay (where applicable) in accordance with HUD
regulatory guidelines for all affected employees, and d) instruct finance
department to add available funding to HCDs budget for immediate use and
implementation (upon receipt).(Approved by Administrative Services
Committee May 25,2021)
tB 2021-25-05 HCD HoME-Non-Consreqate Shelter ppp.pptx
{B ItemAoorovalsheet,html
Motions
X:l:" Motion Text Made By seconded By Motion
I ype -'---- -'t -------'-' -r Result
Motion to approve.
Voting No:
Commissioner
John Clarke,
A -_-^,.^ Commissioner Commissioner CommissionerApprove Brandon Garrett, Francine Scott Sammie Sias Passes
Commissioner
Catherine Smith-
McKnight.
Motion Passes 7-3.
4. Motion to task the Law Department and the Administrator's Office to work Item
together to create a streamlined process for handling/answering Open Records Action:
Requests. (Approved by Administrative Services Committee May 25, Approved
2021)
E ltemApprovalsheet.html
Motions
Y:j*t"" Motion Text Made By Seconded By Motion
Type Result
^ Motion to approve. Commisioner CommissionerApprove rrrrJ,io, Passes l0-0. Sean Frantom Sammie Sias Passes
5. Motion to approve Administrator's process and timeline for a full return to Item
Commission Chamber for commission and committee meetings on June 8; Action:
phase in a return for boards and authorities over the next quarter with the Approved
Administrator's Office and the Clerk's Office to coordinate their return; and
utilize Room 291 for legal meetings in order to allow for proper social
distancing. (Approved by Administrative Services Committee May 25,
2021')
lE ItemApprovalsheet.html
Motions
Motion Motion:"""" Motion Text Made By Seconded ByType --------- -'t Result
^ Motion to approve. Commisioner CommissionerApprove vtltio, passes l0-0. Sean Frantom sammie Sias Passes
6. Motion to approve award of contract for design expansions services for the Item
Augusta Museum of History to JLA of Augusta in the amount of $65,000.00 Action:
(RFP Item # 21-140). (Approved by Administrative Service Committee Approved
May 25, 2021)
lB 2l-140 RFP - Invitation S€nt to Paper,docx
E 2l-l4o rAg.xls
tE 2 l - I 40_Pre-ProposaLMeetinq.xlsx
IB 2l-140 Cummulative Evaturtion Sheet.pdf
E 2l-140 Department Recommendation of Award.pdf
B 21-140 Ptrn Holders List.pdf
lEt FYI Process Reguardins RFP updated 5-3-21.pdf
lB ltemAnorovalSheet.html
Motions
Seconded By
A ___^_-^ Motion to approve. Commisioner CommissionerApprove vtltion passes l0-0. Sean Frantom sammie Sias Passes
7. Motion to approve the Administrator's recommendations for transitioning the Item
City's light duty fleet to alternative energy vehicles by 20% over the next ten Action:
years. (Approved by the Administrative Services Committee May 25, Approved
2021')
Motion Motion Text Made By
Type
Made By
Commisioner
Sean Frantom
Seconded By
Commissioner
Sammie Sias
telephone services
25,2021)
Motion
Result
Motion
Result
Passes
to AT&T. Item
Action:
Approved
IB 2021-01-06 Green Aususta Presentation.pdf
IE ItemAoorovalsheet.html
Motions
Motion;"""- Motion Textr ype
^ Motion to aoorove.APProve Motion Pu.r.. lo-0.
PUBLIC SAFETY
8. Motion to award three (3) year contract for
(Approved by Public Safety Committee May
lB AT T Mesalink.pdf
B AT T PRI.Ddf
IB ItemAnorovalsheet.html
Motions
Motion Motion Textr ype
A ---^-.____ Motion to approve.APProve Motion passes lo-0.
Made By Seconded By Motion
Result
Commisioner Commissioner
Sean Frantom Sammie Sias Passes
9. Motion to approve assigning the honorary road name of Capt. H.R. Elam to Item
Walters Court. (Approved by Public Safety Committee May 2512021) Action:
Approved
B 0 Combined Aoolication WaltersCourt.odf
IB Resolution WaltersCourt-v2.odf
A __-^_.^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Sammie Sias Passes
10. Motion to approve assigning the honorary road name of Springfield Way to ltem
the 100 Block of Twelfth Street. (Approved by Public Safety Committee Action:
May 25,2021) Approved
lB ItemApprovalsheet.html
Motions
Motion Motion Textr ype
lE Sprinsfi eld-Aoolication.odf
lE Resolution SorinqfieldWav.odf
B ItemAoorovrlsheet.html
Motions
Motion Motion Text'l'ype
a _ _ ____ Motion to approve.APProve Motion Passes 1o-0.
Made By Seconded By
Made By Seconded By
Seconded By
Commisioner Commissioner
Sean Frantom Sammie sias Passes
Motion
Result
Motion
Result
Motion
Result
11. Motion to approve assigning the honorary road name of Murray Lane to a Item
segment of Helen Street. (Approved by Public Safety Committee May 25, Action:
2021) Approved
lE 00 CombinedHelenSt Aoolication.odf
B Resolution HelenSt.pdf
B ltemAonrovalSheet.html
Motions
Motion;"""- Motion Text Made By'l'ype
^ Motion to approve. Commisioner CommissionerApprove Motion Passes l0-0. Sean Frantom sammie Sias rasses
12. Motion to approve the replacement of obsolete computer equipment Item
(laptops, computers, servers, printers, scanners, switches, routers, VOIP Action:
phones, other telecommunication devices, uninterrupted power supplies, Approved
radios, and MDTs) as well as the purchase of any required computer software
upgrades. (Approved by Public Safety Committee May 26,2021)
E ItemAnprovalSheet.html
Motions
Motion MotionMvrrvrr Motion Text Made By Seconded By Result'r ype
^ Motion to approve. Commisioner CommissionerApprove Motion Passes 10-0. Sean Frantom Sammie sias Passes
FINANCE
13. Motion to approve 2021Budget Planning Calendar. (Approved by Finance Item
Committee May 25,2021) Action:
Approved
E 2021 Budset Plannins Calendar.odf
E ltemAnnrovalsheet.html
Motions
Y:jti' Motion Text Made By seconded By Motion
Type Result
^ Motion to approve. Commisioner CommissionerApprove vtotion passes l0-0. sean Frantom Sammie Sias Passes
ENGINEERING SERVICES
14. Motion to approve Supplement Construction Contract (SA2) to E R Snell Item
Contactor, Inc. in the amount of $75,715.73 for completing supplemental Action:
roadway needed Improvements in conjunction with Transportation Approved
Investment Act (TIA) Project, 15th Street Pedestrian Improvements Project
as requested by AED. Bid 18-260 (Approved by Engineering Services
Committee May 25,2021)
E tstn ST f,R Snell Fee Prooosal-SA 2.odf
[3 Coov of CPB Sunolement One 05.13.2021.x1sx
B ItemApprovalsheet.html
Motions
Motion Text Made By Seconded By
Motion MotionTYPe Result
a _^_---____ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Sammie Sias Passes
15. Motion to approve the purchase of Trimble GPS equipment for Utilities Itemfield data collection in the amount of $35,273.50.(Approved by Action:
Engineering services committee May 25,2021) Approved
lB GPS Eouipement Nf,I Proposal.pdf
B GPS Eouinement Sole Source Justification NEI.odf
B GPS Eouipment Justilication Memo GPS.pdf
IE GPS Eouipement Partner T€rritorv Letter NEI.pdf
E ItemAoorovrlsheet.html
Motions
Motion Motion- ----- Motion Text Made By Seconded By'l'ype ' ----- -r --------- -r Result
A ---^-.^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. sean Frantom Sammie sias Passes
16. Motion to approve the deed of dedication and maintenance agreement for ltem
Brookstone North. (Approved by Engineering Services Committee May Action:25,2021) Approved
E Brookstone North Deed of Dedication (2),ndf
E Brookstone North Maintenence Asreement (2).odf
E Brookstone North Plat.pdf
B ItemAonrovalsheet.html
Motions
X:11" Motion Text Made By seconded By MotionType *-------- -J Result
a _ --_--_-^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. sean Frantom sammie Sias Passes
17. Motion to approve proposal from Constantine Engineering to provide Item
engineering services to design the Utilities Department's Fort Gordon West Action:
Approved
Trunk Sanitary Sewer Upgrade project at a cost of $337,000.00.(Approved
by Engineering Services Committee May 25,2021\
E Fort Gordon West Trunk Sanitarv Sewer Uosrade - Contract prooosal.ndf
B Fort Gordon West Trunk Saniterv Sewcr llnorrde - Mrn ndf
B I8-I32 TAB RoSTER.Ddf
E ItemAonrovalsheet.html
Motions
Motion Motion Text Made By Seconded By f."r|iiI ype
A ---^_.^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Sammie Sias Passes
18. Motion to approve entering into Contract Agreement with the Georgia Item
Department of Transportation (GDOT) for Acquisition of Right of Way Action:
State-Aid or Federal-Aid James Brown Blvd. Phase III sidewalks (Twiggs to Approved
Laney Walker Blvd.) Project (PI #0013707). Also authorize Augusta Mayor
and Clerk of Commission to execute "Resolution of the Local Government"
Document and Georgia E-Veriff Affidavit. Requested by AED. (Approved
by Engineering Services Committee May 25,2021)
B 0013707 Richmond Contract Asreement.pdf
E ItemApnrovalsheet.html
Motions
X:jt1" Motion Texr Made By seconded By Motion'Iype - ----- -'t --------- -r Result
A ---^-.^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. sean Frantom Sammie Sias Passes
19. Motion to approve and accepting the water and sanitary sewer deed of Item
dedication and maintenance agreement for Laurel Park, Phase 1.(Approved Action:
by Engineering Services Committee May 2512021\ Approved
E Leurel Park Ph I Deed of Dcdinrrinn ndf
lB Laurel Park Ph I Maintenence Asreement-ndf
B Laurel Park Ph I Plat.odf
B ItemApprovalSheet.html
Motions
y:1"' Motion Text Made By Seconded By Motion
Type Result
^ Motion to approve. Commisioner CommissionerApprove Motion Passes l0-0. sean Frantom sammie Sias rasses
20. Motion to approve change order in the amount of $63,425 to ZEL Item
Engineers, Inc. for the scope addition which will include additional Action:
Engineering services.(Approved by Engineering Services Committee May Approved
25,2021',)
E HAWTP - CO Form.pdf
lB ZEL Additional Services Request HAWTP.pdf
B HAWTP Location Map.pdf
lB 20150421 UB 2015-007 Commission-wiedmeier 4-21-15 Approvat Letter.pdf
B ltemApprovalsheet.html
Motions
Y::*i"' Motion Texr Made By seconded By Motion
Type ''"-- -r Result
^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Sammie Sias Passes
21. Motion to approve a change order in the amount of $359,000 to Blair Item
Construction, Inc. for the additional services that were required on the Rocky Action:
Creek Force Main project. (Bid #19--201 - Purchase Order I9UTI790) Approved
(Approved by Engineering Services Committee May 25,2021)
lB Rocky Creek FM - CO Form.pdf
B Rocky Creek FM - Cost Amendment Calculetion.pdf
B Rockv Creek Map.pdf
lB ItemApprovalsheet.html
Motions
X:11"t Motion Text Made By Seconded By ffit#r ype
Approve Passes
Motion to approve. Commisioner Commissioner
Motion Passes 10-0. Sean Frantom Sammie Sias
22. Motion to approve a summary change order in the amount of $287,044.33 to Item
BRW Construction Group, LLC for the additional construction services Action:
needed on the Rocky Creek Pump Station project. (Approved by Approved
Engineering Services Committee May 25,2021)
lB Rockv Creek PS - CO Form.pdf
lB Rock Creek PS #l - CO Documents.odf
B Rockv Creek PS#l - Cost Amendment Calculation.odf
E Rockv Creek Mao,odf
B ltemAoprovalsheet.html
Motions
Motion f,,_1:__-m 1 rr r h Motion-^"'^"" Motion Text Made By Seconded By'l'ype -.---- -'t *-------- -J ResultJI
a, ,_,.____ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom sammie Sias Passes
23. Motion to approve the deed of dedication, maintenance agreement and Item
transfer of easement rights for Sims Landing, Phases I and Il.(Approved by Action:
Engineering Services Committee May 2512021) Approved
E Sims Landinq Phs I It Plats.odf
E Sims Landins Phs I II Deed of Dedication.pdf
IB Sims Landinp Phs I II Maintenance Asreement.ndf
IB Sims Landins Phs I II Transfer of Esmt Riehts.odf
Motions
Motion Motion- ------ Motion Text Made By Seconded By'l'ype ----- -'t --------- -'t Result
A --_^_.^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Sammie Sias Passes
24. Motion to approve the installation of 5 street lights along Dakar Drive with Item
an annual cost of $1,627.20. Also approve the creation of a new lighting fee Action:
district for the parcels along Dakar Drive. Funding is available in Street Approved
Lighting budget account #27 60416 l0-53 12310. (Approved by Engineering
Services Committee May 26,2021)
E Strertliqhts Dakar GP Packet.odf
E ltemAnorovalSheet,btml
Motions
[,o11"" Motion rext Made By seconded By [:tjilr ype
^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. sean Frantom sammie Sias Passes
25. Motion to approve the installation of 3l street lights within Haynes Station Item
Phase 1l with an annual cost of $9,988.20. Also approve the creation of a Action:
new lighting fee district for the parcels within Haynes Station Phase I l. Approved
Funding is available in Street Lighting budget account #276041610-
5312310. (Approved by Engineering Services Committee May 25,2021)
E Streetliqhts HavnesStationll GP-Packet.pdf
Gl ItemAonrovalsheet,html
Motions
Y:j*1" Motion Text Made By Seconded By Motion
Type '''--- -r --------- -'l Result
^ Motion to approve. Commisioner CommissionerApprove Motion Passes 10-0. Sean Frantom Sammie Sias Passes
PETITIONS AND COMMUNICATIONS
26. Motion to approve the minutes of the Regular Meeting of the Item
Commission held on May 18,2021and Special Called Meeting held on May Action:
25,2021. Approved
{E Resular Commission Meetine ltlav l8 202l.pdf
lB Called Commission Meetins Mav 25 202l.pdf
B ltemApprovalsheet.html
Motions
Motion Text Made By Seconded By
SUBCOMMITTEE
Pension Committee
27. RESOLUTION ADOPTING AN AMENDMENT MADE BY TI{E Item
BOARD OF TRUSTEES OF TI{E GEORGIA MLTNICIPAL EMPLOYEES Action:
BENEFIT SYSTEM ("GMEBS") TO THE RESTATED GMEBS Approved
DEFINED BENEFIT RETIREMENT PLAN ("MASTER PLAN'') IN TIIE
YEAR 2021. (Approved by the Pension Committee May 20,2021)
(B 2021-20-05 GNIA Article XII J 22 2021 Attachmetrt A.pdf
B zozl-or-oe aucusre RrsolurtoN - r'ner- (zo apR z0zt).por
E ltemApprovalsheet.html
Motion
Type
a --_^_-^ Motion to approve.APProve Motion Passes 1o-0.
Motions
Motion;------ Motion Textrype
a __-.-____ Motion to approve.APProve Motion Passes 1o-0.
{E 2021-01-06 Monica Mvers,pdf
B ltemAnnrovalsheet.html
Motions
Motion Motion Textrype
a ----.-____ Motion to approve.APProve Motion Passes l o-0.
Motion
Result
Commisioner Commissioner
Sean Frantom Sammie Sias Passes
APPOINTMENT(S)
28. Motion to approve the appointment of Monica Myers to the Augusta Item
Personnel Board representing District 3. Action:
Approved
Made By
Commisioner
Sean Frantom
Made By
Commisioner
Sean Frantom
Seconded By
Commissioner
Sammie Sias
Seconded By
Commissioner
Sammie Sias
Onnie Poe to the
Motion
Result
Passes
Motion
Result
Passes
Augusta Item
Action:
Approved
29.Motion to approve the appointment of Ms.
Library Board representing District 10.
B Onnie Poe.pdf
B Agendr item - Ms. 0nnie Por.pdf
B ItemApprovalsheet.html
Motions
Motion
=--'-" Motion Textrype
^ Motion to approve.Approve Motion Passes l0-0.
seconded By Motion
Result
Commissioner Passessammle slas
Made By
Commisioner
Sean Frantom
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6nt202t
AUGUSTA COMMISSION
REGULAR AGENDA
6lU202t
(Items 30-35)
PLANNING
30. Z-21-21- A request for concuffence with the Augusta Georgia Planning Item
Commission to approve with the conditions below a petition by Yagya Action:
Nidhi Puri requesting a change of zoning from Zone R-lA (One-family Disapproved
Residential) to Zone R-3A (Multiple-family Residential) affecting
property containing 0.77 acres and known as 108 Skinner Road. Tax Map
0l l-0-178-00-0 CONTINUED from March 1,2021 meeting DISTRICT
7 l. The proposed development shall substantially conform to the
concept plan and elevations submitted with the rezoning application. 2.
Proposed buildings shall not exceed I story nor contain more than 6 total
dwelling units. 3. Any parking or security lighting shall be directed
away from adjoining residential properties. 4. Install sidewalks along
Skinner Road adjacent to the property. 5. Must comply with all aspects
of the Augusta Tree Ordinance. 6. This project shall comply with all
development standards and regulations set forth by the City of Augusta,
GA at the time of development. (No action vote on May 4,2021\
B z-21-21 REPORT.pdf
IB 2021-01-06 N{ontchir ktter against 108 Skinner Road sign€d.pdf
B ltemApprovalSheet.html
Motions
Motion Motion Textr ype
Motion to disapprove
this item.
Voting No:
Commissioner
n _ .__ Ben Hasan,L'ENV' Commlssloner
Francine Scott,
Commissioner
Bobby Williams.
Motion Passes 7-3.
Motions
Motion Motion Textrype
Motion to approve.
Voting No:
Commissioner
John Clarke,
Commisioner
Sean Frantom,
Commissioner
Brandon Garrett,. CommissionerAPProve Jordan Johnson,
Commissioner
Sammie Sias,
Commissioner
Catherine Smith-
McKnight,
Commissioner
Dennis Williams.
Motion Fails 3-7.
ADMINISTRATIVE SERVICES
Made By Seconded By Motion
Result
Commissioner
John Clarke
Commisioner
Sean Frantom Passes
Made By Seconded By Motion
Result
Commissioner
Ben Hasan
CommissionerBobby Fails
Williams
31. Call for a proclamation of thanks and gratitude for Lt. Ralph Jenkins Life's ltem
Service to not only the citizens of Augusta but to all whose lives he touched. Action:
(Requested by Commissioner John Clarke) None
B ItemAonrovalsheet.html
Motions
Motion Motion Text Made Seconded MotionrYPe By By Result
It was the consensus of the
Commission that this item be
approved without objection.
32. Receive from Administrator Donald an informational update and overview of ltem
the Fire Chief process. (Approved by the Administrative Services Action:
Committee May 25,2021) Approved
{B 202t-01-06 Letter Fire Chief Process.ndf
B ItemAonrovalshect.html
Motions
Motion Motion- ----- Motion Text Made By Seconded By'f'ype - ----- -r ----'---- -'I Result
A ---^_.^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Sammie Sias Passes
33. Discuss Purchasing Card Policy and Procedures from 2016 policy adopted Item
through procurement. (Requested by Commissioner Brandon Garrett) Action:
Rescheduled
E 2016-16-03 Purchasins Card Policv Procedures.pdf
Motions
Motion Motion Text Made By seconded By f.".iiJ'rype
Delete Motion to delete this Commisioner Commissioner Passes
item from the agenda Sean Frantom Sammie Sias
and reschedule it for
the next committee
meeting.
Motion Passes 10-0.
ENGINEERING SERVICES
34. Discuss the placement of speed bumps in residential neighborhoods. Item
(Deferred from the Engineering Services Committee May 25r2021) Action:
Approved
{B 2021-01-06 SpeedHump Presentrtion AED Poticv.pdf
lB ItemAoorovalsheet.html
Motions
Motion Made Seconded Motioni;. Motion Text By By Result
It was the consensus of the
Commission that Traffic
Engineering provide to
commissioners a copy of the traffic
study for review.
35. Motion to approve installing 2 streetlights at the intersection of Item
Hephzibah- Mcbean Rd and Mike Padgett Hwy. This is a dangerous Action:
intersection, and more lighting will help reduce accidents. (Requested by Rescheduled
Commissioner Brandon Garrett)
E ItemAoorovalsheet.html
Motions
f#:" ['..j"' Made Bv seconded Bv f.'r|il
^ Motion to commissioner CommissionerApprove :"""1"oo:"''.. catherine Smith- withdraws- -rr- - . - approve. Brandon Garrett ;I;il;;"
Motions
Motion Motion Text Made By seconded By f.'.tjilI ype
Defer Substitute motion to Commisioner commissioner passes
refer this item back to Sean Frantom Ben Hasan
the next Engineering
Services Committee
meeting.
Motion Passes 10-0.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
36. Motion to authorize execution by the Mayor of the affidavit of Item
compliance with Georgia's Open Meeting Act. Action:
None
Upcoming Meetings
www.augustaqa.gov
CALLED MEETING COMMISSION CHAMBER
June 8,2021
Augusta Richmond County Commission convened at 1 l:00 a.m., Tuesday, June g, 2021,the Honorable B. Williams, Mayoi pro Tem, presiding.
PRESENT: Hons. B. Williams, Garrett, Sias, Johnson, Scott, McKnight, D. Williams,Hasan and clarke, members of Augusta Richmond county commission.
ABSENT: Hon. Hardie Davis, Jr., Mayor; Frantom, member of Augusta RichmondCounty Commission.
Mr. Brown: Good morning, Mayor pro Tem, Commissioners.
1. LEGAL MEETING
A. Pending and potential litigationB. Real estate
C. Personnel
Mr' Brown: We would like to request a motion to go in executive session for thediscussion of personnel, Iitigation and real estate.
Mr. Hasan: So move.
Mr. D. Williams: Second.
The clerk: That is Mr. Hasan and Dennis williams? you,re voting, sir?
Motion carries 9-0.
IEXECUTTVE SESSTON]
The Clerk: We're ready, sir.
2' Motion to approve execution by the Mayor of the affidavit of compliance withGeorgia's Open Meeting Act.
Mr' Brown: Mayor Pro Tenr, Commissioners, we request a motion to execute theclosed meeting affidavit.
Mr. Garrett: So move.
Mr. Sias: Second.
The Clerk: That's Mr. Garrett and Mr. Sias.
Mr. B. Williams: Whenever you're ready'
Motion carries 9-0.
Mr. B. Williams: Mr. AttomeY.
Mr. Brown: Mayor Pro Tem, we request a motion to appoint Mr' Antonio Burden as
Augusta, Georgia Fire Chief and Directo. oiAogosta, Georgia Fire Department and as EMA
Director with a start date of July l2r202l and at an annual salary of $1381000 along with the
customary benefits of the position.
Mr. Hasan: So move.
Mr. Sias: Second.
The Clerk: That's Mr. Hasan and Mr. Sias?
Mr. Sias: Yes, ma'am.
Ms. McKnight and Mr. Clarke vote No.
Motion carries 7-2.
Mr. Brown: Mayor Pro Tem, we request a motion for the appointment of Mr. B.
Strayer as Director of Environmental Services Department with a start date of July l2r202l
and at an annual salary of $1171631 as well as a monthly car allowance of $500 along with
the customary benefits of the position.
Mr. Sias: So move.
Mr. Hasan: Second.
The clerk: Mr. Sias and Mr. Hasan, thank you. Are we voting, sir?
Motion carries 9-0.
Mr. B. Williams: Mr. AttomeY.
Mr. Brown: Lastly, Mayor Pro Tem, I request a motion to approve a leffer of support
and the intent by the city of Augusta for the construction/building of a State Veterans
Cemetery by the State of Georgia and to approve Augusta's intent to take ownership of
Magnolia oiive from Tobacco Road to cemelery Road on the condition that the state of
Geo-rgia actually build the envisioned State Veterans Cemetery at Gracewood and provide
and transfer a 60 foot right-of-way for Magnolia Drive as required by the guidelines of
Augusta Engineering DePartment.
Mr. D. Williams: So move.
sir?
Ms. Scott: Second.
The Clerk: That's Commissioner Dennis Williams and Ms. Francine Scott. We,re voting,
Mr. B. Williams: yes, ma,am.
Motion carries 9-0.
Mr. B. Williams: Any other business, Ms. Bonner?
The Clerk: No, sir, that,s it.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J' Bonner, Clerk of Commission, hereby certify that the above is a true and correct copyof the minutes of the called Meeting of the Augusta Rilhmond county commission held on June8,2021.
Clerk of Commission
Commission Meeting Agenda
6/15/2021 2:00 PM
Appointment District 8
Department:Commission
Department:Commission
Caption:Motion to approve the appointment of Ms. Alicia Gonzales to
the Small Business Citizen Advisory Board representing
District 8.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
District 9 Appointments
Department:
Department:
Caption:Motion to approve the appointment of Ms. Vicki C. Johnson to
the General Aviation Commission-Daniel Field representing
District 9.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Clerk of Commission
Commission, Authorities, & Boards Talent Bank Application
Title
First Name *
Middle Name *
Last Name *
Suffix
Date Of Birth*
Address*
Home Phone*
Work Phone
Registered Voter*
Marital Status *
Education*
Race *
Gender *
Occupation*
Interests
Commissions, Authorities, & Boards
Mrs.
Vicki
C
Johnson
10/9/1959
City
Augusta
State / Province / Region
GA
Postal / Zip Code
30909
Country
United States
Street Address
44 Conifer Circle
Address Line 2
7064959578
District 1 District 2
District 3 District 4
District 5 District 6
District 7 District 8
None
Married
Some College
Black
Female
Retired Augusta-Richmond County Employee
Establish a better quality of life for Augusta residents and for all that visit of
community.
Volunteer For*General Aviation Commission - Daniel Field
Click add below to apply for more than one board.
*
*
Email
I currently have relatives working for the City of Augusta
Yes No
I currently server on an Augusta Board, Commission, or Authority
Yes No
I would like to receive an email confirmation of my submission.
Yes No
maba246_vicki@aol.com
Commission Meeting Agenda
6/15/2021 2:00 PM
Discuss displaced families
Department:Augusta Commission
Department:Augusta Commission
Caption:Motion to authorize Housing & Community Development to
work with the Augusta Housing Authority under the direction of
the Administrator to work on the issue of identifying housing
options for displaced families. (Approved by Administrative
Services Committee June 8, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Meetings of Boards, Authorities and Commissions
Department:Administration
Department:Administration
Caption:Motion to approve allowing Boards, Authorities and
Commissions who are not meeting in the Commission Chamber
to resume their in-person meetings effective June 14, 2021.
(Approved by Administrative Services Committee June 8,
2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Award Purchase of Law Department Furnishings
Department:Central Services - Facilities
Department:Central Services - Facilities
Caption:Motion to approve bid award the contract to furnish and install
new furnishings for the newly renovated Law Department
Building to the lowest responsive bidder, Modern Business
Workplace Solutions of Augusta, GA, in the amount of
$147,632.43. (Bid Item #21-171) (Approved by
Administrative Services Committee June 8, 2021).
Background:Renovations to the Law Department Building at 535 Telfair
Street, Building 3000 will be completed in late June. Staff has
endeavored to repurpose existing furniture to the extent possible.
However, increases in staff and replacement of older unstable
pieces make it necessary to buy additional furnishings. Bid Item
21-171 was issued through the Procurement Department to
obtain the pieces required to support ongoing operations of the
Law Department.
Analysis:The lowest responsive bid to furnish and install the necessary
furnishings was submitted by the Modern Business Workplace
Solutions or Augusta, GA, in the amount of $147,632.43
Financial Impact:The contract amount is $147,632.43.
Alternatives:1. Award the contract to furnish and install new furnishings for
the newly renovated Law Department Building to the lowest
responsive bidder, Modern Business Workplace Solutions of
Augusta, GA, in the amount of $147,632.43. 2. Do not award
Recommendation:Award the contract to furnish and install new furnishings for the
newly renovated Law Department Building to the lowest
responsive bidder, Modern Business Workplace Solutions of
Augusta, GA, in the amount of $147,632.43. (Bid Item #21-171)Cover Memo
Funds are
Available in the
Following
Accounts:
Funds are available for this project in SPLOST VII: GL 329-05-
1120 JL 216-05-7902
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Nationwide Group Flexible Purchase Deferred Fixed Indexed Annuity
Department:Human Resources
Department:Human Resources
Caption:Motion to approve acceptance of Nationwide Group Flexible
Purchase Deferred Fixed Indexed Annuity. (Approved by
Administrative Services Committee June 8, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
2021 - Animal Services Truck
Department:Central Services Department - Fleet Management
Department:Central Services Department - Fleet Management
Caption:Motion to approve the purchase of one animal transport truck,
at a total cost of $47,766.00, to Allan Vigil Ford for the Animal
Services Department (Bid #21-150). (Approved by
Administrative Services Committee June 8, 2021)
Background:The Animal Services Department requests the replacement of
asset number 209176, a 2010 Ford F250 with 174,112 miles,
used to transport stray animals. If approved, the replaced asset
would be sold as surplus utilizing the GovDeals.com site. The
vehicle evaluation is attached.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for Animal Transport Truck (Bid
#21-150). Invitations to Bid were sent to 63 vendors with one
vendor responding. Bid #21-150, Animal Transport Truck –
Allan Vigil Ford – $47,766
Financial Impact:1 – 2021 Ford F250 Animal Transport Truck @ $47,766
(SPLOST VII – Public Safety Vehicles 329-03-1310/54-22110)
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Motion to approve the purchase of one animal transport truck, at
a total cost of $47,766.00, to Allan Vigil Ford for the Animal
Services Department (Bid #21-150).
Funds are
Available in the
Following
Accounts:
SPLOST VII Public Safety Vehicles (329-03-1310/54-22110)
Cover Memo
REVIEWED AND APPROVED BY:
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Monday, March 29, 2021 @ 11:00 a.m. via ZOOM
Meeting ID: 980 7093 1053 Passcode: 309404 for furnishing for:
Bid Item #21-147 2021 15 Passenger Van – Augusta, GA – Central Services Department – Fleet Main.
Bid Item #21-150 2021 Animal Transport Truck – Augusta, GA – Central Services Department – Fleet Main.
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid
documents may Documents may be examined during regular business hours at the offices of Augusta, GA
Procurement Department (706-821-2422).
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 12, 2021 @ 5:00
P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid
preference an eligible bidder must submit a completed and signed written application to become a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to
submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on
an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be
qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of
contract with the successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement.
All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of
the submission, the required financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify
any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 18, 25, March 4, 11, 2021
Metro Courier February 18, 2021
OFFICIAL
Page 1 of 1
0
Vendors Allan Vigil Ford Lincoln
6790 Mr. Zion Blvd.
Morrow, GA 30260
Attachment B YES
E-Verify Number 94460
SAVE Form YES
Year 2022
Make FORD
Model F250
Year 2021
Make SWAB WAGON
Model ARF. 95
Bid Price $47,766.00
9.01 4 Wheel Drive 2 WHEEL DRIVE
DEDUCT $2,250.00
Proposed Delivery Schedule Sep-21
9.00 Option Item
Total Number Specifications Mailed Out: 63
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 15
Georgia Procurement Registry: 0
Total packages submitted: 1
Total Noncompliant: 0
Chassis
Bid Item 21-150
2021 Animal Transport Truck
For Augusta, GA - Central Services - Fleet Division
Bid Due: Monday March 29, 2021 @ 11:00 a.m.
Body
APPI.:)iDIX II
ITEPLA CE}TE}.'I. EVALI.. ATION FOR},
t----
. [)epartnrcnl \anre:, ,',rg Ke 1 :
Vchiclc [)escription:i__I Assig,rcd L.sr':
iThc rruck is uscd to trrnspon srray animals ro the Aninrol Scniccs Dcpartntcnt.
I
S ignature of Director/Dlectd Official :
;\nimal-Scn ices
l0l-01-9110_
2010 Ford F350
1
I
I
I
Purchasc Date:
Purchase Price:
Currcnt Mileage:
r 0/ I 2/2009
s20.497
I 74.r t2
Dctails
I 74. I I 2/l 0,000= I 7Miles/Hours
T1'pc of Scrvice
M&R Cost
Reliability
Condition
Total Score 27
.ly!!1g!rry!.. lork
S I 4.756.80 in total rcpair orde$
.4yggg9_9f glce a quaalel
Avera8le wear lor age and use
Qualifies for replaccmenr
Fleet Manager Recommendation:
Replace asset with a new Ford animal transport truck. The vehicle meels $e needed l25k milcagc
rcquircntent lor replacement of Public Safcty Vehicles.
F'unding Source: SPLOST VII Public*SakgVchicles
Fleet Managcr Approval:
Ccntral Scrviccs Direcmr Approval:
Planned Rcplacemenl Year:
21-150
Year: 2021
Make: FORD
Model: F250/SWAB WAGON
DELIVERY:9/1/2021
Base Price Including all
options $47,766.00
9.01 4-Wheel drive 2-WHEEL DRIVE DECUT
$2250.00
Total $47,766.00
FOR ALL DEPARTMENTS-ANIMAL TRANSPORT TRUCK -
BID OPENING 3/30/21 @ 11:00
ALLAN VIGIL FORD
LINCOLN
Commission Meeting Agenda
6/15/2021 2:00 PM
2021 - Juvenile Court Van
Department:Central Services Department - Fleet Management
Department:Central Services Department - Fleet Management
Caption:Motion to approve the purchase of one 15-passenger van, at a
total cost of $37,430.00, to Wade Ford for the Juvenile Court
(State Contract – SWC 99999-SPD-ES40199373-0009).
(Approved by Administrative Services Committee June 8,
2021)
Background:The Juvenile Court requests the acquisition of one 15 passenger
van to support the THRIVE program. This is an after school
program designed to assist young school age children with their
education as ordered by the Juvenile Court. One van was
approved and purchased last year to support this program; due to
program expansion an additional van is needed to meet the needs
of the Court. To assist in accommodating the program
requirements of two vans, a Fleet van is being used in the
interim. As this Fleet van is designated as transport for
employees traveling out of town, this creates a conflict when out
of travel for out of town training is required.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for 15 Passenger Van (Bid #21-
147). Invitations to Bid were sent to 18 vendors with zero
vendors responding. Therefore, a request to utilize State
Contract #SWC 99999-SPD-ES40199373-0009 Transit
Passenger Van was submitted and approved by Procurement.
State Contract - #SWC 99999-SPD-ES40199373-0009 Transit
Passenger Van – Wade Ford – $37,430
Financial Impact:1 – 2021 Ford Transit Passenger Van @ $37,430 (SPLOST VII
– Public Safety Vehicles 329-03-1310/54-22110)
Alternatives:(1) Approve the request; (2) Do not approve the request Cover Memo
Recommendation:Motion to approve the purchase of one 15-passenger van, at a
total cost of $37,430.00, to Wade Ford for the Juvenile Court
(State Contract – SWC 99999-SPD-ES40199373-0009).
Funds are
Available in the
Following
Accounts:
SPLOST VII - Public Safety Vehicles - (329-03-1310/
54.22110)
REVIEWED AND APPROVED BY:
Cover Memo
OFFICIAL
Page 1 of 1
VENDORS
Attachment B
E-Verify Number
SAVE Form
Year
Make
Model
Approximate Delivery
Schedule
Exceptions
5.01
15 Passenger Van w/
Medium Roof
5.02 15 Passenger Van
w/ High Roof
6.01
Amber Emergency Light
15 Passenger Van:
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar): 4
Total Electronic Notifications (Demandstar): 10
Total packages submitted: 0
Total Non-Compliant: 0
5.00 Vehicle Requirements:
6.00 Outfitter Specialty Items Installed:
Bid Opening
Bid Item #21-147 2021 15 Passenger Van
for Augusta, Georgia- Central Services Department
- Fleet Maintenance Division
Bid Due: Monday March 29, 2021 @ 11:00 a.m.
NO BIDS RECEIVED
Order Code Chassis Price Total Order Code Body / Equipment Price Total
99G 3.5L V6 EcoBoost Engine 1,798.00 0.00 942 Day Time Running Lights 43.00 0.00
99A 2.0L I4 Diesel Engine (na w/AWD)3,827.00 na 64H Full Wheel Covers 34.00 0.00
98E Manual Regen for Diesel 359.00 0.00 64G Styled Aluminum Wheels 667.00 0.00
98B Biodiesel Prep Pkg 301.00 0.00 60C Cruise Control 309.00 0.00
*2*All Wheel Drive 4,695.00 0.00 1 68H Running Board, side door only 297.00 297.00
41H Engine Block Heater 72.00 0.00 68L Power Run Bd, side door only (60C)891.00 0.00
96V 8 Passenger Seating (na LR)(309.00)0.00 68J HD Running Boards (Both sides)628.00 0.00
96S 14 Passenger Seating (na 99A)1,433.00 0.00 655 Extended Range Fuel Tank 274.00 0.00
1 96P 15 Passenger Seating (na 99A)1,433.00 1,433.00 53B Trailer Tow/w Wiring 460.00 0.00
59A 60/40 Side Door (LR only)152.00 na 67D Trailer Brake Controller (60C)387.00 0.00
1 X2C Medium Roof 3,766.00 3,766.00 41C Lane Keeping Alert (60C)356.00 0.00
X2X High Roof 5,215.00 0.00 68B Remote Start (na w 99A)475.00 0.00
65C Pwr Slide Side Door (MR only)954.00 954.00 96C Interior Upgrade 1,419.00 0.00
302A XLT Package Upgrade 1,880.00 0.00 18D Exterior Upgrade 342.00 0.00
1 16E Vinyl Floor Covering ilo carpet 59.00 59.00 58V AM/FM/SYNC 3 w/ 4" Screen 267.00 0.00
1 86N All Weather Floor Mats 92.00 92.00 58X AM/FM/SYNC 3 w/ 8" Screen 393.00 0.00
X7L Limited Slip Rear Axle 309.00 0.00 584 AM/FM/SYNC 3/Navigation 1,170.00 0.00
21M Ebony Cloth Seats 95.00 0.00 59D Perimeter Alarm 148.00 0.00
21R Power Driver/Passenger Seats 948.00 0.00 52*Speed Limiting (65,70,75 mph)76.00 0.00
63C HD Alternator 220Amp 248.00 0.00 61D Front/Rear Camera (58X)1,087.00 0.00
63E Dual HD Batteries 280.00 0.00 55A Upfitter Interface Module 244.00 0.00
90C 110v Inverter 150 Watt (63E)96.00 0.00 0.00
542 Power Heated Mirrors 154.00 0.00 0.00
544 Trailer Tow Power Heated Mirrors 214.00 0.00 0.00
65A BLIS w/ Trailer Coverage (544)571.00 0.00 0.00
43B Back Up Alarm 120.00 0.00 0.00
43R Reverse Sensing 284.00 0.00 0.00
94A Side Sensing 455.00 0.00 0.00
94B Enhanced Park Assist 585.00 0.00 0.00
57N Rear Window Defogger 166.00 0.00 0.00
92E Privacy Tinted Glass 646.00 0.00 0.00
1 57G High Cap Front/Rear Air/Heat 817.00 817.00 0.00
91B Auto Headlights 34.00 0.00 0.00
55D Fog Lamps 100.00 0.00 0.00
86F 2 Extra Laser Cut Keys 71.00 0.00 0.00
1 AKR Additional Keys w Remotes 295.00 295.00 ADA / Mobility Systems 0.00
52C Remote Keyless Keypad 129.00 0.00 available. MR / HR Only 0.00
Tag & Title 75.00 0.00
Base Vehicle
Total Chassis options
1 - 120.00 Total Body options
2 - 120.00 Delivery Charge
BY School Bus Yellow 3 - 150.00 Metallic Paint
PQ Race Red 4 - 110.00 Total Each
YZ Oxford White 5 - 120.00 # Units for order
UM Agate Black Metallic $192 6 - 120.00 Total for Order / PO
FK Diffused Silver Metallic $192 7 - 145.00
J7 Magnetic Metallic $192 8 - 170.00 Agency Contact
AW Kapoor Red Metallic $192 9 - 170.00 Phone
N1 Blue Jeans Metallic $192 10 - 220.00 Agency
UX Ingot Silver Metallic $192 11 - 200.00 1 200 Address
W6 Green Gem Metallic $192 12 - 280.00 Rev 9.30.19
200.00
37,430.00
GA Statewide Contract 99999-SPD-ES40199373-0009
S12 Transit Van 12 / 15 Passenger
WADE FORD Government Sales 3860 South Cobb Dr Smyrna, GA 30080
Roger Moore Phone (678) 460-3881 FAX (770) 433-2412 email: rogermoore@wade.com
X2Y, 148" WB, 3.5L V6, 301A pkg, Low Roof, 148 WB, Vinyl Seats, Front AC, Power Group, AM/FM, Sliding Side Side Door
0.00
Delivery Region
PAINT COLORS
37,430.00
29,517.00
7,713.00
Commission Meeting Agenda
6/15/2021 2:00 PM
2021 - Marshal's Vehicle Replacements
Department:Central Services Department - Fleet Management
Department:Central Services Department - Fleet Management
Caption:Motion approve the purchase of four Dodge Chargers for the
Marshal’s Office at a total cost of $130,668.00 from Thomson
Motor Centre (Bid 20-242). (Approved by Administrative
Services Committee June 8, 2021)
Background:The Marshal’s Office is requesting the replacement of four
Dodge Chargers; asset number 210072, a 2010 Ford Crown
Victoria with 164,019 miles; asset number 205074, a 2005 Ford
Crown Victoria with 143,118 miles; asset number 208120, a
2008 Chevrolet Impala with 142,285 miles; and asset number,
218051 a 2018 Dodge Charger that was declared a total loss in
March 2021. If approved, asset numbers 210072, 205074, and
208120 would be sold as surplus utilizing the GovDeals.com
site. Bid Tab Sheets and vehicle evaluations are attached.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for 2021 Dodge Charger
Automobile, Police Model (Bid #20-242). Invitations to bid
were sent to nine vendors with one vendor responding. The bid
tab sheet is attached for your review. 2021 Dodge Charger,
Marshal Package: Thomson Motor Centre - $32,667
Financial Impact:Four Dodge Chargers, Marshal Package, at $32,667.00 each
(totaling $130,668.00) to Thomson Motor Centre utilizing
SPLOST 7 account; 329-03-1310/54.22110
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the purchase of four Dodge Chargers for the Marshal’s
Office at a total cost of $130,668.00 from Thomson Motor
Centre (Bid 20-242).Cover Memo
Funds are
Available in the
Following
Accounts:
SPLOST 7 - Public Safety Vehicles: account; 329-03-
1310/54.22110
REVIEWED AND APPROVED BY:
Cover Memo
APPENDIX II
R,EPLI\CEI}IENT EVALUATION F1ORM
ArsGt Informrdon
Departtent Narne:
OrgKC/:
Vchiclc [lescription:
Marshalb Ofhce Datc: 4D7n02t
AssotNunbGr 20t120
l0l{t-2610
200t Chcvmlct
Assigped Use:
asslgncd to a Marhsal's peputll; scncs court documents, condrrcs lit6 invcstigatioos,
prves evicton noticcs, and reqponds to omergency siautions as aprp,ropriate.
./.o
SignaturE of Dircctor/Eloded Official (*r,ffi
hrchasc Dato:82U08
PurchascPricc: $ 18,137.00
CurrcntMiloagc: -**W-
Rcphccucrt CtltGrh Soorins
4l% ofpurchase price
Arrcragc oncc a rnontt
minor dingdlcratdtcs
Qrulifics for rcplac€rnalt
MilcdHorns
T1rye Servicc
M&RCost
Reliability
Csrdition
Totrl Score
Score
l4
23
143,1lE milcs driven
Floot Managcr Rccommcndstion:
This vohiclc excoads the Public Safay uieria for rcplaceincnt ar t25,000 milcs. The Martsal.s
Officc is roquesdng it be replaccd. Vdrclo wes rotatcd out of deily scrrrice and put into 'qlErc"
stafilsr to bc used whem active carg arc put in the shop. La* 3 pars the wlricle has gmc into
thc shop I timc oach ycar. In 20lt to whiclcwes in ihc strop 5 tincs and in 2017 it*as in the
shop 5 times whictr is rvhy thc Mantral rnovcd it to rspare, sta[rs.
Plamed Replaccmat Ycar:
Funding Sorrce:
2V2t
SPI,oST
Flcct Managers Approval:
Cental Scrviccs Dircctor Approval:
APPENDIX II
REPIJ\CEMENT EVALUATION FORM
Asgct Infornefion
Departnent Name:
Org Kela
Mcshalb CIffcr
I0I.02-2610
Dae: 4nTntlt
AssetNumber 2l0f.TtVehiclc Description: 20t0 Ford Crown Vlctorla
Assiped Usc:
Assiped to a Martsal's Deputy; serves Cort docum€rb, condusts tittcr invcstigationg
sarvcs cvictor notices, and responds to emcrgcncy sitrutions as apprryriate.
Signanre of Direstor/Electcd Offi cial
Puchase Dmq 6Dgl0S
Purchase n*oqT----ffi-
Cunent Mileage: -T,otg -
Rcpleccment Critcrirr Scoring
Score
t6
Detrlb
Milcs'Hours
Tpe Service
M&RCo6r
Reliability
Condition
Totrl Score
minor dines/scratch€s
Qualifies f6 r€elrccmont23
Flcct Managcr Rscommeudation:
This vchicle excceds ttrc Public Safety criteria for replaccrnent at 125,000 miles. fic Marhsal's
Office is requesting it be rtplaccd. Therc an a total of 42 work orders with no major componcn6
replaccd. This vchiclc has minor scratcheddings and dcnts consistant with its usq agc and
milos.
Plann€d Rsplacement Ycr:
FtmdirgSorce:
Fhct Mmagers Apptoval:
Cenfal Services Direstor Approval:
APPENDIX II
REPLACEM ENT EVALUATION NORJ}I
Assct Informetion
Departnent Namo:
Org Key:
Marshal's Office Date:
Asset Number
4127nvlt
205074
r0t42-2610
Vehicle Description: 2005 Ford Crown Victoria
Assigned Use:
assigned to a Marhsal's Deputy selves court doflrments, conducB litter investigations,
seryes eyicton notic€s, and responds to ernergenrysitu;ations as appropriate,
Signature of Director/Elccted Official ffitk;
Purchase Date:
Purchase Price:
Current Mileage:
8,fi6105
.00
143,1 I t
Rephceinent Criteria Sooring
Miles/tlours
Type Servict
M&RCost
Reliabiltty
Condition
Total Scorc
Score
l4
3 4970 ofpnrchase orice
everacc of onE-a;mr
minor dines/scratches
Qulifies for replacement23
143,1 lt miles driven
Flea Manager Recommendation:
This vchiclo excceds the Public Safety criteria for rcplacement at 125,000 miles. Thc Mrhsal's
Office is requesting it be replaced There have been trro mqic componenB replaced; the rear
differential in October 2009 at 62,182 miles and tho transmission in Septenrber 200g at I 12209 miles
Rccommend replacing the vehicle.
Planned Replacemcnt Ycan
Funding Source:
zg2t
SPLOST
Fleet Marugers Approval :
Cenral Services Director Approval:
APPENDTX II
REPLACEMEN? EVALUATION FONJYI
Departncnt Name:
Org Key:
Marahal's Office Dare: 4n1D02t
Asset Number 2l80ilVehicleDescription: ,@
Asstgned usc:
Assigrred to a Marshal's DepUy; scvEs Courtdocumefis, condrcb litler invcstigations,
serves eviction notices and responds to 8rn€qg€ncy sitrations as approporidc.
Purchase Date:
Puchase Price:
Current Milage:
6lt3tlt
51,963
Reolacemcnl Criterie
Score
5
DctdlsMiles/llours
Tlpe Service
M&Rerst
Reliability
Condition
Total Soore
51,t63
Pnblic Saiery
$2,57 1.59/ trwbrE ordcE
Totalcd
5
TOTALED
Totaled
4nD02t%
El--^tl---,--h--r reer rvlfltrlBgl nEir xll
This vehicle was involved in r vehicle accident and dcclared ToTALED by Risk Man4gcmant.Fleet will retain satvage value and we &e vehicle as a pE car.
Plauned Replacement Year:
Funding Sourco:
2021
SPLOSTVII
Fleet Manqgers Approval:
Cenhal Services Dfutctor Approval:
Invitation to Bid
Sealed bids will be received at this office until Monday, October 5, 2020 @ 2:00 p.m. via ZOOM Meeting ID: 945 8753 8976
Passcode: 465304 for furnishing for:
Bid Item #20-242 2021 Dodge Charger Automobile, Police Model – Central Services Department – Fleet Maintenance
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department (706-821-2422).
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of
the Procurement Department by Friday, September 18, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the
date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder
at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for
approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement.
All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of
the submission, the required financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify
any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 27, September 3, 10, 17, 2020
Metro Courier August 27, 2020
OFFICIAL
Bid Opening Item #20-242
2021 Dodge Charger Automobile Police Model
for Augusta, Georgia- Central Services Department-
Fleet Maintenance Division
Bid Due: Monday, October 5, 2020 @ 2:00 p.m.
VENDORS
THOMSON MOTOR CENTRE
2158 WASHINGTON RD NE
THOMSON, GA 30824
Attachment B YES
E-Verify Number 369935
SAVE Form YES
5.01
Administrative Package-Police
Model Charger
$29,264.00
5.02
Civil Package
Police Model Charger
$30,138.00
5.03
Marshal Package
Police Model Charger
$32,667.00
5.04
Patrol Package V8
Police Model Charger
$33,374.00
5.05
Traffic Package V8
Police Model Charger
$35,004.00
5.06
Patrol Package V6
Police Model Charger
$35,070.00
5.07
Traffic Package V6
Police Model Charger
$36,700.00
6.01
HEMI 5.7 Liter engine N/A
6.02
All-wheel drive V6 ONLY
Total Number Specifications Mailed Out: 9
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 18
Georgia Registry: 384
Total packages submitted:
Total Non-Compliant:
VEHICLE/OPTIONS REQUIRED
6.00 OPTIONAL ITEMS
Page 1 of 2
OFFICIAL
Bid Opening Item #20-242
2021 Dodge Charger Automobile Police Model
for Augusta, Georgia- Central Services Department-
Fleet Maintenance Division
Bid Due: Monday, October 5, 2020 @ 2:00 p.m.
VENDORS
THOMSON MOTOR CENTRE
2158 WASHINGTON RD NE
THOMSON, GA 30824
Total Number Specifications Mailed Out: 9
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 18
Georgia Registry: 384
Total packages submitted:
Total Non-Compliant:
6.03
Special exterior paint colors
each
$450.00
6.04
Police Charger “Convenience
Group”
$432.00
6.05
Park Assist Group Standard
6.06
Blind Spot Monitoring $316.00
Delivery Schedule 120 days from PO
Page 2 of 2
Commission Meeting Agenda
6/15/2021 2:00 PM
Development of a strategic plan
Department:Administration
Department:Administration
Caption:Motion to approve the Administrator’s Office to facilitate the
development of a strategic plan for the City of Augusta.
(Donald/Carl Vinson Institute of Government)(Approved by
Administrative Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Z-21-24
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-24 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by James Trotter, on behalf of Purko Builders Inc.,
requesting a change of zoning from Zone R-1A (One-family
Residential) to Zone R-1E (One-family Residential) affecting
property containing approximately 4 acres and known as 3055
and 3061 Dennis Road. Tax Map 007-1-006-00-0 and 006-0-
039-00-0 DISTRICT 7 1. The proposed development shall
substantially conform to the concept plan submitted with the
rezoning application.2. Conduct a traffic study to assess
whether acceleration / deceleration lanes are needed. 3.
Provide sidewalks along at least one side of all internal streets
and meet all standards of the Augusta Traffic Engineering
Department, including handicap access, where required. 4.
Adequate off-street parking must be provided for this
development. Based on the plan, a minimum of 6 additional
paved spaces are required. 5. Alice Lane to be improved from
the intersection to the end of Lot 17. If the total distance of
internal streets is longer than 150 feet there must be an approved
turn-around area for fire apparatus. 6. Shift the lot lines of
Lots 20 – 22 so that Lot 20 meets the minimum front setback
requirements. 7. A Stormwater Management Plan is required
at the time of Site Plan submittal. 8. Review of any future
Site Plan be jointly conducted with Columbia County, since
there is a high likelihood that water and sewer will have to come
from Columbia County and stormwater outfall flows into
Columbia County. 9. The project shall comply with all
development standards and regulations set forth by the City of
Augusta, GA at the time of development, including but not
limited to the Augusta Tree Ordinance.
Background:
Analysis:
Cover Memo
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Discuss R&B Hall of Fame Induction ceremony
Department:Augusta Commission
Department:Augusta Commission
Caption:Discuss R&B Hall of Fame Induction ceremony. (No
recommendation from Public Services June 8, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/15/2021 2:00 PM
Blight Ordinance
Department:Administration
Department:Administration
Caption:Update from the Administrator regarding approval of Blight
Ordinance. (Deferred from the May 18, 2021 Commission
Meeting following the Commission Work Session/Public
Hearing(s) on June 1 & 3, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
1
NOTE: THE FOLLOWING IS A WORKING DRAFT THAT HAS
NEITHER BEEN PRESENTED, RECOMMENDED, OR APPROVED
BY THE AUGUSTA, GEORGIA RICHMOND COUNTY COMMISSION
AND IS NOT FINAL, IN ANY MANNER
AN ORDINANCE OF THE AUGUSTA, GEORGIA, RICHMOND COUNTY
COMMISSION TO AMEND THAT PORTION OF THE TITLE 7, ARTICLE 8 OF
THE CODE OF ORDINANCES OF AUGUSTA-RICHMOND COUNTY RELATING
TO NUISANCE ABATEMENT TO ADD THE REDEVELOPMENT AREA
BLIGHTED PROPERTY PROGRAM; AND TO PROVIDE FOR OTHER LAWFUL
PURPOSES.
Purpose: To amend the Augusta, Georgia, Richmond County Code of Ordinances and
add The Redevelopment Area Blighted Property Program based on the existence of
real properties maintained in a blighted conditions in the area, the need to clarify
and enhance remediation requirements, and provide procedures for both prosecution
as well as reduction of taxes for remediated properties.
WHEREAS, the Augusta, Georgia, Richmond County Commission has a strong
interest in growth management and the promotion of the health, safety, aesthetics
and general welfare of the Augusta-Richmond County community; and
WHEREAS, the existence of real property which is maintained in a blighted
condition increases the burden of the state and local government by increasing the
need for government services, including but not limited to social services, public
safety services, and code enforcement services; and
WHEREAS, rehabilitation of blighted property decreases this need for such
government services; and
WHEREAS, in furtherance of its objective to eradicate conditions of slum and blight
within the City, the Mayor and Commissioners, in exercise of the powers granted to
municipal corporations at O.C.G.A. title 36, ch. 61, Urban Redevelopment, has
designated those areas of the city where conditions of slum and blight are found or
are likely to spread
WHEREAS, in recognition of the need for enhanced governmental services and in
order to encourage private property owners to maintain their real property and the
buildings, structures and improvement thereon in good condition and repair, and as
an incentive to encourage community redevelopment, a community redevelopment
tax incentive program is hereby established as authorized by Article IX, Section II,
Paragraph VII (d) of the 1983 Constitution of the State of Georgia.
2
WHEREAS, a copy of the affected Code sections is attached hereto as Exhibit “A” and
incorporated herein by reference, with markup to indicate the changes being made
thereto; and
WHEREAS, making these improvements would promote and protect the safety,
health, peace, security, and general welfare of Augusta, Georgia, Richmond County
and its inhabitants; and
NOW, THEREFORE, BE IT ORDAINED by the Augusta, Georgia, Richmond County
Commission and it is hereby so ordained by the authority of the same that:
Section 1.
Title 7 - BUILDING AND CONSTRUCTION
ARTICLE 8 – RULES AND REGULATIONS FOR ABATEMENT OF UNSAFE OR
UNHEALTHFUL PREMISES
Sec. 7-3-74 – Short title
This Article shall be known as the “Redevelopment Area Blighted Property
Program.”
Sec. 7-3-75 – Purpose
(a) The existence of real property which is maintained in a blighted condition
increases the burden of the state and local government by increasing the need
for government services, including but not limited to social services, public
safety services, and code enforcement services. Rehabilitation of blighted
property decreases this need for such government services.
(b) In furtherance of its objective to eradicate conditions of slum and blight within
the City, the Mayor and Commissioners, in exercise of the powers granted to
municipal corporations at O.C.G.A. title 36, ch. 61, Urban Redevelopment, has
designated those areas of the city where conditions of slum and blight are found
or are likely to spread.
(c) In recognition of the need for enhanced governmental services and in order to
encourage private property owners to maintain their real property and the
buildings, structures and improvement thereon in good condition and repair,
and as an incentive to encourage community redevelopment, a community
redevelopment tax incentive program is hereby established as authorized by
3
Article IX, Section II, Paragraph VII (d) of the 1983 Constitution of the State
of Georgia.
Sec. 7-3-75 – Definitions
1. Blighted property, blighted, or blight means any urbanized or developed property
which:
A. Presents two or more of the following conditions:
i. Uninhabitable, unsafe, or abandoned structure;
ii. Inadequate provisions for rain, ventilation, light, air, or sanitation;
iii. An imminent harm to life or other property caused by fire, flood,
hurricane, tornado, earthquake, storm, or other natural catastrophe
respecting which the governor has declared a state of emergency under
the state law or has certified the need for disaster assistance under
federal law; provided, however, this article shall not apply to property
unless the relevant public agency has given notice in writing to the
property owner regarding specific harm caused by the property and the
owner has failed to take reasonable measures to remedy the harm;
iv. A site identified by the federal Environmental Protection Agency as
a superfund site pursuant to 42 U.S.C. Section 9601, et seq., or having
environmental contamination to an extent that requires remedial
investigation or a feasibility study;
v. Repeated illegal activity on the individual property of which the
property owner knew or should have known; or
vi. The maintenance of the property is below state, county, or municipal
codes for at least sixty (60) days after written notice of the code violation
to its owner; and is conducive to ill health, transmission of disease,
infant mortality, or crime in the immediate proximity of the property.
vii. Vacant premises or vacant land maintained in an unclean, unsafe,
unsecure and unsanitary condition as provided herein thereby causing
a blighted problem or adversely affect the public health or safety.
viii. Property shall not be deemed blighted solely because of esthetic
conditions.
(B) Redevelopment Area and Blight Designations –
(1) “Redevelopment area” means an urbanized area as determined by current
data from the United States Bureau of the Census or an area presently
4
served by sewer that qualifies as a “blighted or distressed area,” a
“deteriorating area,” or an “area with inadequate infrastructure,” as
follows:
(C) A “blighted or distressed area” is an area that is experiencing one or more
conditions of blight as evidenced by:
(i) The presence of structures, buildings, or improvements that by reason of
dilapidation; deterioration; age; obsolescence; inadequate provision for
ventilation, light, air, sanitation, or open space; overcrowding; conditions
which endanger life or property by fire or other causes; or any combination of
such factors, are conducive to ill health, transmission of disease, infant
mortality, high unemployment, juvenile delinquency, or crime and are
detrimental to the public health, safety, morals, or welfare;
(ii) The presence of a predominant number of substandard, vacant,
deteriorated, or deteriorating structures; the predominance of a defective or
inadequate street layout or transportation facilities; or faulty lot layout in
relation to size, accessibility, or usefulness;
(iii) Evidence of pervasive poverty, defined as being greater than 10 percent of
the population in the area as determined by current data from the United
States Bureau of the Census, and an unemployment rate that is 10 percent
higher than the state average;
(iv) Adverse effects of airport or transportation related noise or environmental
contamination or degradation or other adverse environmental factors that the
political subdivision has determined to be impairing the redevelopment of the
area; or
(v) The existence of conditions through any combination of the foregoing that
substantially impair the sound growth of the community and retard the
provision of housing accommodations or employment opportunities;
(D) A “deteriorating area” is an area that is experiencing physical or economic decline
or stagnation as evidenced by two or more of the following:
(i) The presence of a substantial number of structures or buildings that are 40
years old or older and have no historic significance;
(ii) High commercial or residential vacancies compared to the political
subdivision as a whole;
5
(iii) The predominance of structures or buildings of relatively low value
compared to the value of structures or buildings in the surrounding vicinity or
significantly slower growth in the property tax digest than is occurring in the
political subdivision as a whole;
(iv) Declining or stagnant rents or sales prices compared to the political
subdivision as a whole;
(v) In areas where housing exists at present or is determined by the political
subdivision to be appropriate after redevelopment, there exists a shortage of
safe, decent housing that is not substandard and that is affordable for persons
of low and moderate income; or
(vi) Deteriorating or inadequate utility, transportation, or transit
infrastructure; and
(E) An “area with inadequate infrastructure” means an area characterized by:
(i) Deteriorating or inadequate parking, roadways, bridges, pedestrian access,
or public transportation or transit facilities incapable of handling the volume
of traffic into or through the area, either at present or following redevelopment;
or
ii) Deteriorating or inadequate utility infrastructure either at present or
following redevelopment.
2. Code Enforcement Officer means a certified inspector possessing the requisite
qualifications to determine minimal code compliance.
3. Code Official means the Director of Planning & Development or such Code
Enforcement Manager or Officer responsible for administering or enforcing the
International Property Maintenance Code (IPMC) as designated by the City
Administrator to perform the duties and responsibilities hereafter set forth in this
article.
4. Governing authority means the Mayor and Commissioners of Augusta, Georgia,
Richmond County.
5. Millage or millage rate means the levy, in mills, which is established by the
governing authority for purposes of financing, in whole or part, the levying
jurisdiction's general fund expenses for the fiscal year.
6. Owner of Record refers to person(s) shown on the most recent tax digest of
Augusta, Georgia as responsible for payment of ad valorem taxes assessed.
6
7. Person means such individual(s), partnership, corporations, business entities and
associations which return real property for ad valorem taxation or who are chargeable
by law for the taxes on the property.
Sec. 7-3-76. Ad valorem tax increase on blighted real property
(a) There is hereby levied on all real property within the city which has been
officially identified as maintained in a blighted condition an increased ad
valorem tax by adding a factor of seven (7.0) to the millage rate applied to the
property, so that such property shall be taxed at a higher millage rate generally
applied in the municipality, or otherwise provided by general law. However,
real property on which there is situated a dwelling house which is being
occupied as the primary residence of one or more persons shall not be subject
to official identification as maintained in a blighted condition and shall not be
subject to increase taxation.
(b) The increased ad valorem tax shall be applied and reflected in the first tax bill
rendered following official designation of a real property as blighted.
(c) Revenues arising from the increased rate of ad valorem taxation shall, upon
receipt, be used to address blighted conditions, as identified by the Planning &
Development Department, including defraying the cost of the City's program
to close, repair, clean up, or demolish unfit buildings and structures.
Sec. 7-3-77 – Official identification of property maintained in blighted condition
(a) In order for a parcel of real property to be officially designated as maintained
in a blighted condition and subject to increased taxation, the following steps
must be completed:
(1) An inspection must be performed on the parcel of property. In order for an
inspection to be performed:
a. A request is made by a code official, member of the public, or an elected
or appointed official, for inspection of a parcel of property. The
inspection is to be conducted by a Code Enforcement Officer based on
the criteria as delineated in the International Property Maintenance
Code (IPMC) or criteria set forth in this ordinance;
(2) A written inspection report of the findings for any parcel of property
inspected pursuant to subsection (1) above shall be prepared and shall
identify the basis for the inspection. Where feasible, photographs of the
7
conditions found to exist on the property on the date of inspection shall be
made and supplement the inspection report.
(3) Following the completion of the inspection report of said property, the Code
Enforcement Officer shall submit their findings to the Code Official who
will make a determination in writing, based on the findings in the
inspection report, that a property is maintained in a blighted condition, as
defined by this Article, and is subject to increased taxation.
(4) The Code Official shall cause a written notice of their determination that
the real property is being maintained in a blighted condition to be served
upon the person(s) shown on the most recent tax digest of Augusta-
Richmond County as responsible for payment of ad valorem taxes assessed
thereon; provided however, where through the existences of reasonable
diligence it becomes known to the Code Enforcement Officer that the real
property has been sold or conveyed since publication of the most recent tax
digest, written notice shall be given to the person(s) known or reasonable
believed to then own the property or be chargeable with the payment of ad
valorem taxes thereon, at the best address available. Service shall be in
the manner set forth at O.C.G.A. § 41-2-12, shall constitute sufficient notice
to the property’s owner or person chargeable with the payment of ad
valorem taxes for purpose of this section.
(5) The written notice given to the person(s) chargeable with the payment of
ad valorem taxes shall notify such person(s) of the Code Official’s
determination that the real property is being maintained in a blighted
condition and shall advise such person that they have thirty (30) days to
remediate the property.
(6) The receipt of proof of service via the dated signature card, that the
property owner has thirty (30) days to comply will constitute the running
of the time.
(7) In the event the certified mail is returned as undeliverable or the person
responsible is unidentifiable, the property shall have written notification
posted conspicuously on the property and/or structure as provided under
O.C.G.A.§ 41-2-12. The property owner shall have thirty (30) days after the
posting of such on the property to bring the property into compliance.
8
(8) If the property is not remediated within the thirty (30) days, the written
determination and complaint will be filed with the Magistrate Court of
Augusta-Richmond County.
a. Upon receipt of the complaint, the clerk of the Magistrate Court shall
set a date, time and location for the hearing.
b. Notice of scheduled hearings shall be published as a legal
advertisement in the Augusta Chronicle, or other designated legal
organ in Richmond County, at least five days prior to the hearing.
c. At the hearing, the Code Enforcement Officer shall have the burden
of demonstrating by a preponderance of the evidence that the subject
property is maintained in a blighted condition, as defined by this
Article.
d. The magistrate judge shall cause a record of the evidence submitted
at the hearing to be maintained.
e. Upon hearing from the Code Enforcement officer and/or witnesses
and the property owner and/or their witnesses, the judge of the
magistrate court shall make a determination either affirming or
reversing the determination of the Code Official. The determination
shall be in writing and copies thereof shall be served on the parties
by certified mail or statutory overnight delivery. The determination
by the court shall be deemed final.
f. A copy of such determination shall also be served upon the Tax
Commissioner of Richmond County, who shall include the increased
ad valorem tax on the next regular tax bill rendered on behalf of
Augusta, Georgia, Richmond County.
g. Hearings may be continued by the magistrate's court judge upon
request of any party, for good cause.
h. Persons aggrieved by the determination of the court affirming the
determination of the code official may petition the Superior Court of
Richmond County for a writ of certiorari within 30 days of issuance
of the court's written determination.
Sec. 7-3-78. - Remediation or redevelopment to remove designation of blighted
condition.
(a) A property owner or person(s) who is chargeable with the payment of ad valorem
taxes on real property (which has been officially designated pursuant to this
article as property maintained in a blighted condition) may petition the code
official to lift the designation, upon proof of compliance with the following:
(1) Completion of permitted work required under a plan of remedial action or
redevelopment approved by the City's Planning & Development Director or
appointed staff which addresses the conditions of blight found to exist on or
9
within the property, including compliance with all applicable minimum codes;
or
(2) Completion of permitted work required under a court order entered in a
proceeding brought pursuant to this code, shall receive a certificate of
completion.
(b) Before action on a petition to lift the designation, the code official shall cause the
property to be thoroughly inspected by a building inspector who, by written
inspection report, shall certify that all requisite work has been performed to
applicable code in a workmanlike manner, in accordance with the specifications
of the plan of remedial action or redevelopment, or applicable court order. Upon
finding required work to be satisfactorily performed, the code official shall issue
a written determination that the real property is no longer maintained in a
blighted condition. Copies of this determination shall be served upon the
person(s) chargeable with the payment of ad valorem taxes, and upon the Tax
Commissioner of Augusta, Georgia, Richmond County.
(c) All plans for remedial action or redevelopment shall be in writing, signed by the
person(s) chargeable with the payment of ad valorem taxes on the real property
and the City's Planning & Development department director, and contains the
following:
1. The plan shall be consistent with the city's laws and ordinances governing
the subject property;
2. The plan shall set forth in reasonable detail the requirements for repair,
closure, demolition, or restoration of existing structures, in accordance with
minimal statewide codes; where structures are demolished, the plan shall
include provisions for debris removal, stabilization, and landscaping of the
property;
3. On parcels of five acres or greater, the plan shall address the relationship
to local objectives respecting land uses, improved traffic, public
transportation, public utilities, recreational and community facilities, and
other public improvements.
4. The plan shall contain verifiable funding sources which will be used to
complete its requirements and show the feasibility thereof;
5. The plan shall contain a timetable for completion of required work; and
6. Any outstanding ad valorem taxes (state, school, county and city, including
the increased tax pursuant to this article) and governmental liens due and
payable on the property must be satisfied in full.
10
Sec. 7-3-79 - Decreased rate of taxation to be applied after successful remedial
action or redevelopment of blighted property.
(a). Real property which has had its designation as maintained in a blighted condition
removed by the code official, as provided in section 7-3-78 of this article, shall be
eligible for a decrease in the rate of city ad valorem taxation by applying a factor of
0.5 to the city millage rate applied to the property, so that such property shall be
taxed at a lower millage rate than the millage rate generally applied in the
municipality or otherwise provided by general law; such decreased rate of taxation
shall be applied beginning with the next tax bill rendered following removal of official
designation of a real property as blighted. The decreased rate of taxation may be given
in successive years, depending on the amount of cost expended by the person(s)
chargeable with payment of ad valorem taxes on the property to satisfy its
remediation or redevelopment, with every $25,000.00 or portion thereof equaling one
year of tax reduction; provided, however, that no property shall be entitled to
reduction in city ad valorem taxes for more than four successive years.
(b). In order to claim entitlement for a decreased rate of taxation, the person(s)
chargeable with payment of ad valorem taxes on the property shall submit a
notarized affidavit to the building official, supported by receipts or other evidence of
payment, of the amount expended.
Sec. 7-3-80. - Duty of code official to provide notice to Augusta – Richmond County
Tax Assessor and Commissioner.
It shall be the duty of the Code Official to notify the Augusta – Richmond County Tax
Assessor and Commissioner in writing as to designation or removal of designation of
a specific property as maintained in a blighted condition. Such notice shall identify
the specific property by street address and tax map, block and parcel number, as
assigned by the Augusta-Richmond County Tax Assessor's Office. The code official
shall cooperate with the tax commissioner to assure accurate tax billing of those
properties subject to increased ad valorem taxation under this article.
Odie Donald II, Administrator
Augusta –Richmond County
KEY PARTICIPANTS
•MAYOR & AUGUSTA
COMMISSION
•ADMINISTRATORS OFFICE
•KEY CONTRIBUTING
ENTITIES
•Environmental Services
•Housing & Community
Development
•Land Bank Authority
•Law Department
•Planning & Development
•Marshal’s Office
•Tax Assessors Office
•Tax Commissioners Office
PRESENTERS
•Odie Donald II, Administrator of
Augusta-Richmond County
•Shawn Edwards, Executive Director
of the Augusta, GA Landbank
•Robert H. Sherman III, Director of
Planning and Development
•Hawthorne E. Welcher Jr., Director
of Augusta Housing and Community
Development
•Scott Rountree, Tax Assessor
•Chris Johnson, Chief Deputy Tax
Commissioner
•Carla Delaney , Deputy Director of
Planning & Development
GOALS OF ORDINANCE
•GOAL #1: Substantially reduce and eradicate blight in Augusta, Georgia.
v Objective A: Develop policies and ordinances that target contributors to blight.
v Objective B: Work across departments and government agencies to implement strategies that reinforce the County Code of Ordinances.
•GOAL #2: Substantially improve the quality of life within existing neighborhoods.
v Objective A: Identify programs and funding opportunities to assist owners, tenants and landlords in the interior and exterior upkeep of residential properties.
•GOAL #3: Improve the safety, health and welfare of all persons dwelling, working and visiting Augusta, Georgia.
v Objective A: Collaborate with engineering and utilities on infrastructure improvements.
v Objective B: The Planning Department will work with developers and site selection committees to identify potential areas of development with existing infrastructure.
TODAY’S AGENDA
I.Educate and Exchange Ideas
a)Discuss & Debunk Blight Myths
II.In-depth Review of the Draft Ordinance
a)Defining Redevelopment Areas and Blighted Properties
b)Process of Notification (Terrence Wynder)
c)Levying of Increased Ad Valorem Tax
d)Remediation of Blighted Properties
e)Removal of Increased Ad Valorem Tax
f)Reduction of Ad Valorem Tax Upon Remediation
III. Roundtable: Questions & Answers
v The presentation follows the format of the ordinance with Q&A at the end.
COMMON MYTHS ABOUT BLIGHT
•MYTH #1: This area has
been like this for 30+
years it’s never going to
improve in value, so I
don’t need to do anything
with my property.
•MYTH #2: Blight is not my
problem.
•MYTH #3: All of my tax
dollars are spent outside
my district.
DEBUNKING MYTHS ABOUT
BLIGHT
•FACT #1: Property improvements defer gentrification, improve public health and welfare, while improving property values
•FACT #2: Blight is everyone’s problem. Increased blight impacts tourism, jobs, crime, and accelerates displacement.
•FACT #3: Tax revenues are support services Countywide. Revenues cover services such as public safety, code enforcement, road maintenance, animal services, 311, parks, housing, and transportation among other vital services administered across the County.
ORDINANCE
OVERVIEW
A Review of the Applicability and Rationale
REDEVELOPMENT AREA & BLIGHTED PROPERTIES PROGRAM
DEFINING BLIGHTED & DISTRESSED AREAS
A “blighted or distressed area”is an area that is experiencing one or more conditions of blight as evidenced by:
•(i) The presence of structures, buildings, or improvements that by reason of dilapidation; deterioration; age; obsolescence; inadequate provision for ventilation, light, air, sanitation, or open space; overcrowding; conditions which endanger life or property by fire or other causes; or any combination of such factors, are conducive to ill health, transmission of disease, infant mortality, high unemployment, juvenile delinquency, or crime and are detrimental to the public health, safety, morals, or welfare;
•(ii) The presence of a predominant number of substandard, vacant, deteriorated, or deteriorating structures; the predominance of a defective or inadequate street layout or transportation facilities; or faulty lot layout in relation to size, accessibility, or usefulness;
•(iii) Evidence of pervasive poverty, defined as being greater than 10 percent of the population in the area as determined by current data from the United States Bureau of the Census, and an unemployment rate that is 10 percent higher than the state average;
•(iv) Adverse effects of airport or transportation related noise or environmental contamination or degradation or other adverse environmental factors that the political subdivision has determined to be impairing the redevelopment of the area; or
•(v) The existence of conditions through any combination of the foregoing that substantially impair the sound growth of the community and retard the provision of housing accommodations or employment opportunities;
DETERIORATING AREA DEFINED
A “deteriorating area”is an area that is experiencing physical or economic decline or stagnation as evidenced by two or more of the following:
•(i) The presence of a substantial number of structures or buildings that are 40 years old or older and have no historic significance;
•(ii) High commercial or residential vacancies compared to the political subdivision as a whole;
•(iii) The predominance of structures or buildings of relatively low value compared to the value of structures or buildings in the surrounding vicinity or significantly slower growth in the property tax digest than is occurring in the political subdivision as a whole;
•(iv) Declining or stagnant rents or sales prices compared to the political subdivision as a whole;
•(v) In areas where housing exists at present or is determined by the political subdivision to be appropriate after redevelopment, there exists a shortage of safe, decent housing that is not substandard and that is affordable for persons of low and moderate income; or
•(vi) Deteriorating or inadequate utility, transportation, or transit
AD VALOREM TAX
Motivation to Resolve Blighted Property Issues
WHAT IS AD VALOREM TAX?
An ad valorem tax is a tax that is based on the
assessed value of a property, product, or service.
The most common ad valorem tax
examples include property taxes on real estate,
sales tax on consumer goods, and VAT on the value
added to a final product or service.
MYTHS ON TAXATION
ØMYTH #4: The tax assessors office just does
what they want and arbitrarily adjusts property
taxes to cover budget shortfalls.
ØTrue or False : The Tax assessor determines
property taxes?
oFALSE: Tax assessors determine the
market value of property.
AD VALOREM TAXATION AS A TOOL
•There is hereby levied on all real property within the city which has been officially identified as
maintained in a blighted condition an increased ad valorem tax by adding a factor of seven (7.0)
to the millage rate applied to the property, so that such property shall be taxed at a higher millage
rate generally applied in the municipality, or otherwise provided by general law. However, real
property on which there is situated a dwelling house which is being occupied as the primary
residence of one or more persons shall not be subject to official identification as maintained in a
blighted condition and shall not be subject to increase taxation.
•The increased ad valorem tax shall be applied and reflected in the first tax bill rendered following
official designation of a real property as blighted.
•Revenues arising from the increased rate of ad valorem taxation shall, upon receipt, be used to
address blighted conditions, as identified by the Planning & Development Department, including
defraying the cost of the City's program to close, repair, clean up, or demolish unfit buildings and
structures.
Tax District 1 FAIR CONDITION BLIGHTED CONDITION REMEDIATED CONDITION
Increase Factor 7 Millage $33.03 Millage $120.70 Millage $25.73
Decrease Factor 0.5 Overall Tax $726.68 Overall Tax $2,655.47 Overall Tax $565.95
TAO Fair Market Value $ 55,000 County M&O $214.87 County M&O $1,504.12 County M&O $107.44
Assessed Value $ 22,000 Urban M&O $106.59 Urban M&O $746.13 Urban M&O $53.30
School M&O $405.22 School M&O $405.22 School M&O $405.22
Fire County $0.00 Fire County $0.00 Fire County $0.00
No Penalty Increase of $1,928.78 Decrease of $160.73
M&O –Maintenance and Operations
TAO –Tax Assessor Office
BLIGHTED
PROPERTY
DESIGNATIONS
Due Process via Code Enforcement & Magistrate Court
DESIGNATING A PROPERTY AS BLIGHTED
Step 1: Code Enforcement receives a complaint and performs a site visit;
Step 2: Initial inspection is completed by a Code Enforcement Officer;
Step 3: If the premises indicate blight, certified notice is sent to the responsible party or the property is posted;
Step 4: Due process-the property owner is then given thirty (30) days to fully comply;
Step 5: The property is re-inspected 31+ days after notification; the Code Official (Manager) reviews for blight criteria;
Step 6: Non-compliance 31+ days after proof of notification leads to 1) blight designation being assigned, and 2) a Magistrate Court summons is issued;
(Note: Typically Magistrate Court is scheduled 30 days out so the property owner will appear in court approximately 35-60 days after proof of notification)
Step 7: The Magistrate Court will hear the case and can either affirm or reverse the designation;
Step 8: IF the Magistrate Court Affirms the blight designation then the ad valorem tax increase by a factor of seven 7.0 is applied to the upcoming tax bill;
Step 9: Code Enforcement will provide all parties including the Tax Assessors Office and Tax Commissioner with the judgement and increased ad valorem;
Step 10: The property owner will need to comply or seek an appeal through Superior Court;
Step 11: Remediation of the property must follow all local ordinances and be re-inspected by Code Enforcement;
Step 12: Compliance means that in the following year the factor of seven (7.0) is removed and the base tax is reduced by a factor of 0.5.
REMOVAL OF BLIGHT DESIGNATION
•A property owner or person(s) who is chargeable with the payment of ad valorem taxes on real property (which has been
officially designated pursuant to this article as property maintained in a blighted condition) may petition the code official to lift
the designation, upon proof of compliance with the following:
•Completion of permitted work required under a plan of remedial action or redevelopment approved by the City's Planning &
Development Director or appointed staff which addresses the conditions of blight found to exist on or within the property,
including compliance with all applicable minimum codes; or
•Completion of permitted work required under a court order entered in a proceeding brought pursuant to this code, shall
receive a certificate of completion.
•Before action on a petition to lift the designation, the code official shall cause the property to be thoroughly inspected by a
building inspector who, by written inspection report, shall certify that all requisite work has been performed to applicable code
in a workmanlike manner, in accordance with the specifications of the plan of remedial action or redevelopment, or applicable
court order. Upon finding required work to be satisfactorily performed, the code official shall issue a written determination that
the real property is no longer maintained in a blighted condition. Copies of this determination shall be served upon the
person(s) chargeable with the payment of ad valorem taxes, and upon the Tax Commissioner of Augusta, Georgia, Richmond
County.
•All plans for remedial action or redevelopment shall be in writing, signed by the person(s) chargeable with the payment of advalorem taxes on the real property and the City's Planning & Development department director, and contains the following:
•The plan shall be consistent with the city's laws and ordinances governing the subject property;
•The plan shall set forth in reasonable detail the requirements for repair, closure, demolition, or restoration of existing
structures, in accordance with minimal statewide codes; where structures are demolished, the plan shall include provisions for
debris removal, stabilization, and landscaping of the property;
•On parcels of five acres or greater, the plan shall address the relationship to local objectives respecting land uses, improved
traffic, public transportation, public utilities, recreational and community facilities, and other public improvements.
•The plan shall contain verifiable funding sources which will be used to complete its requirements and show the feasibility thereof;
•The plan shall contain a timetable for completion of required work; and
•Any outstanding ad valorem taxes (state, school, county and city, including the increased tax pursuant to this article) and
governmental liens due and payable on the property must be satisfied in full.
QUESTIONS & ANSWERS
Commission Meeting Agenda
6/15/2021 2:00 PM
Presentation by SLA Labs
Department:Mayor's Office
Department:Mayor's Office
Caption:Request from SLA Labs for a "letter of support” from the
Commission. (No recommendation from Administrative
Services Committee June 8, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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SLA Labs IT CO-OP
S L A L a b s C o n n e c t
Commission Meeting Agenda
6/15/2021 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo