HomeMy WebLinkAbout2021-06-01 Meeting AgendaCommission Meeting Agenda
Commission Chamber
6/1/2021
2:00 PM
INVOCATION: Reverend Dr. Timothy R. Green, Jr., Pastor, Jenkins Memorial CME Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
May 2021 Years of Service Recipients!
A. Congratulations! May 2021 Years of Service Recipients!Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Mr. Michael J. Gallucci regarding presentation of revised Resolution
presented on February 16, 2021.Attachments
C.Mr. Bryan Haltermann regarding Hickman Park Lease.Attachments
CONSENT AGENDA
(Items 1-29)
PUBLIC SERVICES
1.Motion to approve expanding the footprint of the current panhandling
ordinance to include the entire county.(Approved by Public Services
Committee May 25, 2021)
Attachments
2.
Motion to adopt Title VI: FTA Compliance and Implementation for the
Metropolitan Transportation Planning Program. (Approved by Public
Services Committee May 25, 2021)
Attachments
ADMINISTRATIVE SERVICES
3.Motion to a) accept HUD HOME American Rescue Plan funds, b) allow
HCD to move forward with implementation of recommended usage plan,
c) allow HCD to hire two (2) FT staff persons (concurrent with the term
of grant)/provide supplemental pay (where applicable) in accordance
with HUD regulatory guidelines for all affected employees, and d)
instruct finance department to add available funding to HCDs budget for
immediate use and implementation (upon receipt). (Approved by
Administrative Services Committee May 25, 2021)
Attachments
4.Motion to task the Law Department and the Administrator's Office to
work together to create a streamlined process for handling/answering
Open Records Requests. (Approved by Administrative Services
Committee May 25, 2021)
Attachments
5.Motion to approve Administrator’s process and timeline for a full return
to Commission Chamber for commission and committee meetings on
June 8; phase in a return for boards and authorities over the next quarter
with the Administrator's Office and the Clerk's Office to coordinate their
return; and utilize Room 291 for legal meetings in order to allow for
proper social distancing. (Approved by Administrative Services
Committee May 25, 2021)
Attachments
6.Motion to approve award of contract for design expansions services for
the Augusta Museum of History to JLA of Augusta in the amount of
$65,000.00 (RFP Item # 21-140). (Approved by Administrative Service
Committee May 25, 2021)
Attachments
7.Motion to approve the Administrator's recommendations for
transitioning the City's light duty fleet to alternative energy vehicles by
20% over the next ten years. (Approved by the Administrative Services
Committee May 25, 2021)
Attachments
PUBLIC SAFETY
8.Motion to award three (3) year contract for telephone services to AT&T.
(Approved by Public Safety Committee May 25, 2021)Attachments
9.Motion to approve assigning the honorary road name of Capt. H.R. Elam
to Walters Court. (Approved by Public Safety Committee May 25,
2021)
Attachments
10.Motion to approve assigning the honorary road name of Springfield Way
to the 100 Block of Twelfth Street. (Approved by Public Safety
Committee May 25, 2021)
Attachments
11.Motion to approve assigning the honorary road name of Murray Lane to
a segment of Helen Street. (Approved by Public Safety Committee
May 25, 2021)
Attachments
12.Motion to approve the replacement of obsolete computer equipment
(laptops, computers, servers, printers, scanners, switches, routers, VOIP
phones, other telecommunication devices, uninterrupted power supplies,
radios, and MDTs) as well as the purchase of any required computer
software upgrades. (Approved by Public Safety Committee May 26,
2021)
Attachments
FINANCE
13.Motion to approve 2021 Budget Planning Calendar. (Approved by
Finance Committee May 25, 2021)Attachments
ENGINEERING SERVICES
14.Motion to approve Supplement Construction Contract (SA2) to E R
Snell Contactor, Inc. in the amount of $75,715.73 for completing
supplemental roadway needed Improvements in conjunction with
Transportation Investment Act (TIA) Project, 15th Street Pedestrian
Attachments
Improvements Project as requested by AED. Bid 18-260 (Approved by
Engineering Services Committee May 25, 2021)
15.Motion to approve the purchase of Trimble GPS equipment for Utilities
field data collection in the amount of $35,273.50.(Approved by
Engineering Services Committee May 25, 2021)
Attachments
16.Motion to approve the deed of dedication and maintenance agreement
for Brookstone North. (Approved by Engineering Services Committee
May 25, 2021)
Attachments
17.Motion to approve proposal from Constantine Engineering to provide
engineering services to design the Utilities Department’s Fort Gordon
West Trunk Sanitary Sewer Upgrade project at a cost of $337,000.00.
(Approved by Engineering Services Committee May 25, 2021)
Attachments
18.Motion to approve entering into Contract Agreement with the Georgia
Department of Transportation (GDOT) for Acquisition of Right of Way
State-Aid or Federal-Aid James Brown Blvd. Phase III sidewalks
(Twiggs to Laney Walker Blvd.) Project (PI #0013707). Also authorize
Augusta Mayor and Clerk of Commission to execute “Resolution of the
Local Government” Document and Georgia E-Verify Affidavit.
Requested by AED. (Approved by Engineering Services Committee
May 25, 2021)
Attachments
19.Motion to approve and accepting the water and sanitary sewer deed of
dedication and maintenance agreement for Laurel Park, Phase 1.
(Approved by Engineering Services Committee May 25, 2021)
Attachments
20.Motion to approve change order in the amount of $63,425 to ZEL
Engineers, Inc. for the scope addition which will include additional
Engineering services.(Approved by Engineering Services Committee
May 25, 2021)
Attachments
21.
Motion to approve a change order in the amount of $359,000 to Blair
Construction, Inc. for the additional services that were required on the
Rocky Creek Force Main project. (Bid #19--201 - Purchase Order
19UTI790) (Approved by Engineering Services Committee May 25,
2021)
Attachments
22.Motion to approve a summary change order in the amount of
$287,044.33 to BRW Construction Group, LLC for the additional
construction services needed on the Rocky Creek Pump Station project.
(Approved by Engineering Services Committee May 25, 2021)
Attachments
23.Motion to approve the deed of dedication, maintenance agreement and
transfer of easement rights for Sims Landing, Phases I and II.(Approved
by Engineering Services Committee May 25, 2021)
Attachments
24.Motion to approve the installation of 5 street lights along Dakar Drive
with an annual cost of $1,627.20. Also approve the creation of a new
lighting fee district for the parcels along Dakar Drive. Funding is
available in Street Lighting budget account #276041610-5312310.
(Approved by Engineering Services Committee May 26, 2021)
Attachments
25.Motion to approve the installation of 31 street lights within Haynes
Station Phase 11 with an annual cost of $9,988.20. Also approve the
creation of a new lighting fee district for the parcels within Haynes
Station Phase 11. Funding is available in Street Lighting budget account
#276041610-5312310. (Approved by Engineering Services Committee
May 25, 2021)
Attachments
PETITIONS AND COMMUNICATIONS
26.Motion to approve the minutes of the Regular Meeting of the
Commission held on May 18, 2021 and Special Called Meeting held on
May 25, 2021.
Attachments
SUBCOMMITTEE
Pension Committee
27.RESOLUTION ADOPTING AN AMENDMENT MADE BY THE
BOARD OF TRUSTEES OF THE GEORGIA MUNICIPAL
EMPLOYEES BENEFIT SYSTEM (“GMEBS”) TO THE RESTATED
GMEBS DEFINED BENEFIT RETIREMENT PLAN (“MASTER
PLAN”) IN THE YEAR 2021. (Approved by the Pension Committee
May 20, 2021)
Attachments
APPOINTMENT(S)
28.Motion to approve the appointment of Monica Myers to the Augusta
Personnel Board representing District 3.Attachments
29.Motion to approve the appointment of Ms. Onnie Poe to the Augusta
Library Board representing District 10.Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6/1/2021
AUGUSTA COMMISSION
REGULAR AGENDA
6/1/2021
(Items 30-36)
PLANNING
30. Z-21-21 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Yagya
Nidhi Puri requesting a change of zoning from Zone R-1A (One-family
Residential) to Zone R-3A (Multiple-family Residential) affecting
property containing 0.77 acres and known as 108 Skinner Road. Tax Map
011-0-178-00-0 CONTINUED from March 1, 2021 meeting DISTRICT
7 1. The proposed development shall substantially conform to the
concept plan and elevations submitted with the rezoning application. 2.
Proposed buildings shall not exceed 1 story nor contain more than 6 total
dwelling units. 3. Any parking or security lighting shall be directed
away from adjoining residential properties. 4. Install sidewalks along
Attachments
Skinner Road adjacent to the property. 5. Must comply with all
aspects of the Augusta Tree Ordinance. 6. This project shall comply
with all development standards and regulations set forth by the City of
Augusta, GA at the time of development. (No action vote on May 4,
2021)
ADMINISTRATIVE SERVICES
31.Call for a proclamation of thanks and gratitude for Lt. Ralph Jenkins
Life's Service to not only the citizens of Augusta but to all whose lives he
touched. (Requested by Commissioner John Clarke)
Attachments
32.Receive from Administrator Donald an informational update and
overview of the Fire Chief process. (Approved by the Administrative
Services Committee May 25, 2021)
Attachments
33.Discuss Purchasing Card Policy and Procedures from 2016 policy
adopted through procurement. (Requested by Commissioner Brandon
Garrett)
Attachments
ENGINEERING SERVICES
34.Discuss the placement of speed bumps in residential neighborhoods.
(Deferred from the Engineering Services Committee May 25, 2021) Attachments
35.Motion to approve installing 2 streetlights at the intersection of
Hephzibah- Mcbean Rd and Mike Padgett Hwy. This is a dangerous
intersection, and more lighting will help reduce accidents. (Requested by
Commissioner Brandon Garrett)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
36.Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
6/1/2021 2:00 PM
Reverend Paul Robertson
Department:
Department:
Caption:Reverend Dr. Timothy R. Green, Jr., Pastor, Jenkins Memorial
CME Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
May 2021 Years of Service Recipients!
Department:Human Resources Department
Department:Human Resources Department
Caption: Congratulations! May 2021 Years of Service Recipients!
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
Michael J Gallucci
Department:
Department:
Caption: Mr. Michael J. Gallucci regarding presentation of revised
Resolution presented on February 16, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
RESOLUTION
BUILDING AN EQUITABLE AUGUSTA-RICHMOND COUNTY,
GEORGIA
THROUGH HEALING, RECONCILIATION, AND UNITY
WHEREAS, the Augusta-Richmond County Commission of
Augusta, Georgia (herein after referred to as “the Commission”)
seeks a meaningful and thoughtful way to heal the wounds of our
past, reconcile the differences of our present, and unify around the
path forward toward a future hope for all of our residents and for
future generations; and
WHEREAS, the Augusta-Richmond County Commission of
Augusta, Georgia acknowledges that the African-American
community, and other communities of color, have borne the burdens
of inequitable social, environmental, educational,economic, and
criminal justice policies, practices, and civic investments;and
furthermore, understands that the legacy of these inequitable
policies has caused deep disparities, harm, and mistrust,and
recognizes that racial equity is realized only when race can no longer
be used to predict life outcomes; and
WHEREAS, racism is a social system with multiple dimensions:
individual racism that is internalized or interpersonal and systemic
racism that is institutional or structural; and
WHEREAS, inequities borne from racism of any kind are
unacceptable and act to disadvantage specific individuals and
communities, while consequently giving advantages to other
individuals and communities, and thereby weaken the strength of
the whole society; and
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WHEREAS, that the collective prosperity of Augusta-Richmond
County depends upon the equitable access to the same opportunity
for every resident regardless of the color of their skin; and
WHEREAS, persistent discrimination and disparate treatment
result, and have resulted, in racial inequities in many areas of life,
including housing, education, employment, health and criminal
justice; and
WHEREAS, the Augusta-Richmond County Commission does
unequivocally reject racial inequities recognizing the injustice given
the material reality and lived experience of systemic racism and
unjust practices; and
WHEREAS, the Augusta-Richmond County Commission pledges to
demonstrate its commitment to racial equity through equitable
investment and future funding decisions for projects,inclusive
practices, and socially-just policies; and
WHEREAS, as the Commission, we recognize that the humanity and
future of the residents of Augusta-Richmond County are
inextricably bound to one another; and
WHEREAS, the Commission of Augusta-Richmond County has a
deep resolve to promote racial equity, inclusion,and diversity in all
aspects of city government; and
WHEREAS, the Commission desires Augusta-Richmond County to
be a place where all people are welcomed and treated with empathy,
respect, fairness, and trust; and
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NOW THEREFORE, BE IT RESOLVED BY THE COUNTY
COMMISSION OF AUGUSTA-RICHMOND COUNTY, GEORGIA,
that this Commission confirms the following as a means towards the
healing, reconciliation, and the creation of a more equitable
Augusta-Richmond County, Georgia:
1.The Commission acknowledges and apologizes for the
historical antecedents of systemic racism in our society and
city and is sorry for the racial injustices and long-lasting
inequities that have resulted from those policies and practices.
2.We realize that acknowledgement and remorse alone do not
heal the painful wounds created by these injustices,nor do they
ensure better actions for the future; clarity for future action
requires a clear and forthright reckoning with the past in order
to heal our community.
3.We commit to the important work of creating a community that
is just and fair and full of hope, promise and equitable
opportunity for all our citizens.
4.This commitment will be exemplified by this Commission
joining the Governmental Alliance on Race and Equity
(G.A.R.E.), and by proactively working with such groups as:
a.The Greater Augusta Black Chamber of Commerce
b.Greater Augusta Chamber of Commerce
c.National Action Network - CSRA
d.Helping Our People to Excel (H.O.P.E.)
e.The Greater Augusta Interfaith Coalition
f.NAACP
g.Concerned Black Clergy
h.Southern Christian Leadership Conference (SCLC)
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i.And, other organizations as appropriate to enhance,
support, and address the needs of all minority-owned
businesses.
5.The commission should energize a Citizen’s Diversity Equity, &
Inclusion Focus Group and we will augment that focus group
using Civic, Faith, Educational, Justice, and Community
Leaders to assist in the development of programs designed to
address neighborhood revitalization, educational achievement
gaps, and innovative partnership within the judicial and law
enforcement circle. This group will develop definitive
mission, goal statements, and progress for presentation to The
Commissioners.
6.We reject the politics of divisiveness and discord that have
plagued many communities across our nation and commit to
the residents of Augusta-Richmond County that we will
endeavor to serve as a unifying force for change and equity for
all. We will foster community reconciliation through
thoughtful, intentional engagement.
7.We support all efforts that would promote and sustain racial
equity. Furthermore, we pledge to become an anti-racist,
equitable, and justice-oriented organization. The Commission
and its staff leadership will continue to identify specific
activities to further enhance equity and diversity while
ensuring anti-racist principles and practices across leadership,
staffing, and contracting.
8.We will promote racial equity through all policies approved by
this body and will work to enhance educational efforts aimed at
understanding, addressing, and dismantling racism and how it
affects the delivery of human and social services,economic
development, educational programs, and public safety.
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9.The Commission supports the federal bill- H.R. 40
Commission to Study and Develop Reparation Proposals for
African-Americans Act- a bill designed to address the
fundamental injustice, cruelty, brutality, and inhumanity of
slavery in the United States and the 13 American colonies
between 1619 and 1865 and to establish a commission to study
and consider a national apology and proposal for reparations
for the institution of slavery, its subsequent de jure and de facto
racial and economic discrimination against
African-Americans, and the impact of these forces on living
African-Americans, to make recommendations to the
Congress on appropriate remedies, and for other purposes.
10.We will support community efforts to amplify concerns
about racist policies and practices and engage actively and
authentically with communities of color wherever they live
within Augusta.
11.We will promote and support policies that prioritize the health
of all people, especially African Americans and people of color.
12.We will continue ongoing awareness efforts regarding racial
equity including training of city leadership, staff,and the
Commission.
SUBMITTED AND RATIFIED this ________day of
__________________, 2021
__________________________________
MAYOR
ATTEST:
_____________________________
City/County Clerk
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Commission Meeting Agenda
6/1/2021 2:00 PM
Mr. Bryan Haltermann
Department:
Department:
Caption:Mr. Bryan Haltermann regarding Hickman Park Lease.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
Panhandling Ordinance
Department:
Department:
Caption:Motion to approve expanding the footprint of the current
panhandling ordinance to include the entire county.(Approved
by Public Services Committee May 25, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
Request a Motion to Adopt: The Federal Transit Administration (FTA) Title VI Civil Rights Program
Department:Planning & Development
Department:Planning & Development
Caption:Motion to adopt Title VI: FTA Compliance and Implementation
for the Metropolitan Transportation Planning Program.
(Approved by Public Services Committee May 25, 2021)
Background:Every three (3) years FTA requires an update to the Title VI
Program. The objectives of the updates are: 1) compliance with
federal and state regulations, 2) ensure that the most current
socio/demographic information is being used to identify
minority and low-income populations, 3) promote participation
and meaningful access to transportation planning and
programming.
Analysis:Compliance with the updates is required to retain eligibility for
funding opportunities from state and federal agencies pertaining
to transit and other transportation-related services.
Financial Impact:The Augusta Transit and the Augusta Regional Transportation
Study (ARTS) receives access to millions of dollars annually to
pursue transportation projects, studies, and improvements
typically with an 80/20 match or 100% grant (as was the case
with CARES funding).
Alternatives:AT & ARTS would be ineligible for state and federal funding if
the updated program is not approved.
Recommendation:Motion to adopt the FTA Title VI Civil Rights Program as
presented.
Funds are
Available in the
Following
Accounts:
Fund 547 Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
FEDERAL TRANSIT ADMINISTRATION TITLE VI CIVIL RIGHTS PROGRAM
Pursuant to U.S Department of Transportation –
Federal Transit Administration
Prepared by: Augusta Planning and Development Department
Robert Sherman, Director
Augusta Transit Department
535 Telfair Street, Augusta, GA 30901
Phone (706) 821-1796
Updated:
3/31/2021
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Table of Contents
Title VI Civil Rights 1964 Program ................................................................................................................. 6
Title VI Policy Statement ........................................................................................................................... 6
Governing Agency ..................................................................................................................................... 6
Title VI Statement of Policy ....................................................................................................................... 6
Title VI program Compliance and Implementation .................................................................................... 10
Introduction ............................................................................................................................................ 10
Regulations ............................................................................................................................................. 10
Development and Update ....................................................................................................................... 10
Augusta Regional Transportation Study (ARTS) Metropolitan Planning Organization (MPO)
Implementation ...................................................................................................................................... 11
Overview and Objectives ........................................................................................................................ 11
Analysis Method ..................................................................................................................................... 11
Evaluation is based on: ........................................................................................................................... 11
ARTS MPO Approach ............................................................................................................................... 11
Planning Assessment .............................................................................................................................. 12
Data Analysis ........................................................................................................................................... 12
Demographic and Low-Income Analysis ................................................................................................. 25
Needs Assessment .................................................................................................................................. 26
Benefits and Burdens .............................................................................................................................. 27
Benefits and Burdens impact on Title VI Target Population ................................................................... 28
Measures of MTP 2050 ........................................................................................................................... 28
Measures Applied to MTP 2050 .............................................................................................................. 28
Highway and Freeway Analysis ............................................................................................................... 30
Local Roads Analysis ............................................................................................................................... 30
Pedestrian Analysis ................................................................................................................................. 30
Public Transit Analysis ............................................................................................................................. 30
Key Findings ............................................................................................................................................ 30
Complaints and Compliance Review ....................................................................................................... 31
Public Involvement ................................................................................................................................. 31
ARTS Committee Involvement ................................................................................................................ 31
Methodology ........................................................................................................................................... 34
Public Participation Contacts .................................................................................................................. 34
Public Notice ........................................................................................................................................... 35
Documentation ....................................................................................................................................... 36
Marketing Strategies ............................................................................................................................... 36
Monitor of Sub-recipient ........................................................................................................................ 36
Minority Participation ............................................................................................................................. 37
ARTS/MPO – Monitor Report of Title VI Activities ................................................................................. 37
Information Dissemination ..................................................................................................................... 37
List of Public Notice Publications ............................................................................................................ 38
Minority Participation in the Decision Making Process .......................................................................... 39
Minority Representation on Decision Making Bodies ............................................................................ 39
3
2050 MTP Public Meetings ..................................................................................................................... 41
TIP Public Meetings ................................................................................................................................. 41
ARTS MPO Committee Meetings ............................................................................................................ 42
Augusta Transit (AT) Implementation ......................................................................................................... 45
Overview and Objectives ........................................................................................................................ 45
Requirements for Applicants .................................................................................................................. 45
General Requirements and Guidelines ................................................................................................... 45
Program-Specific Requirements and Guidelines for Recipients Service Large Urbanized Areas ........... 49
Limited English Proficiency Plan ................................................................................................................. 53
Introduction ............................................................................................................................................ 53
Executive Order 13166 ............................................................................................................................ 53
Plan Summary ......................................................................................................................................... 53
Elements ................................................................................................................................................. 53
Four-Factor Analysis ................................................................................................................................ 54
Safe Harbor Stipulation ........................................................................................................................... 55
Language Assistance Measures .............................................................................................................. 56
Staff Training ........................................................................................................................................... 57
LEP Notifications ..................................................................................................................................... 57
Monitoring and Updating to LEP Plan ..................................................................................................... 58
Dissemination of the AT Limited English Proficiency Plan ...................................................................... 58
LEP Complain Processing ........................................................................................................................ 58
APPENDICES ................................................................................................................................................ 61
Appendix A: Title VI Program Checklist for All Grantees ........................................................................ 61
Appendix B: Title VI Program Checklist for Recipients Serving Urbanized Areas with Populations of
200,000 People or Greater ..................................................................................................................... 62
Appendix C: FTA FISCAL YEAR 2017 CERTIFICATIONS AND ASSURANCES .............................................. 63
Appendix D: MPO Certification ............................................................................................................... 65
Appendix E: AUGUSTA TRANSIT (AT) TITLE VI PUBLIC COMPLAINT PROCESS ........................................ 69
APPENDIX F: TITLE VI COMPLAINT FORM AUGUSTA, GEORGIA ............................................................. 71
Appendix G: AUGUSTA TRANSIT’S FARE/SERVICE CHANGE POLICY AND PROCEDURES ........................ 73
APPENDIX H: Augusta Transit Demographic Charts................................................................................ 74
APPENDIX I: Augusta Transit Route Map ................................................................................................ 77
APPENDIX J: Augusta Transit Map in Spanish Panel ........................................................................... 79
Appendix K: ARTS Public Participation Plan ............................................................................................ 80
APPENDIX L: Public Meeting Notices in FY 2020 ..................................................................................... 87
Appendix M: Public Meeting Notices in FY 2021 .................................................................................... 90
Appendix N: Title VI Questionnaires AUGUSTA-RICHMOND COUNTY, GEORGIA Title VI Compliance
Questionnaire for Local Agencies ........................................................................................................... 92
Appendix N: AUGUSTA-RICHMOND COUNTY, GEORGIA Title VI Compliance Questionnaire for Planning
Organizations .......................................................................................................................................... 95
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TITLE VI
FEDERAL TRANSIT ADMINISTRATION
COMPLIANCE AND IMPLEMENTATION
METROPOLITAN TRANSPORTATION PLANNING
AUGUSTA PLANNING AND DEVELOPMENT DEPARTMENT
On behalf of
AUGUSTA REGIONAL TRANSPORTATION STUDY (ARTS)
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(TITLE VI APPROVAL LETTER FROM GDOT HERE)
6
Title VI Civil Rights 1964 Program
Pursuant to Federal Regulations of U.S. Department of Transportation
Title VI Policy Statement
Title VI Civil Rights of 1964 states that “No person in the United States shall, on the ground of race, color,
or national origin, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance.” Title VI bars
intentional discrimination as well as unintended discrimination impact (i.e., a neutral policy or practice
that has a disparate impact on protected groups).
Governing Agency
Augusta Georgia, as a recipient of federal funds from the U.S. Department of Transportation under the
Federal Transit Administration (FTA) and Federal Highway Administration (FHWA) is required to
implement the U.S. Department of Transportation Title VI regulations (49 CFR part 21) and guidelines as
a recipient of FTA and FHWA federal-aid funds in accordance with Circular FTA C 4702.1 B issued October
1, 2012. The City of Augusta is the designated recipient of FTA federal funding for public transportation
service and operations provided by the Augusta Transit Department. The City of Augusta GA through the
Augusta Planning and Development Department (APDD) in partnership with Aiken County Planning and
Development Department functions as the Metropolitan Planning Organization (MPO). The Augusta
Regional Transportation Study (ARTS) is the MPO serving the Augusta-Richmond, GA, and Aiken, SC
Metropolitan Area including all of Richmond County, the urbanized area in Columbia, Co. GA; Edgefield
and Aiken Co. South Carolina including the Cities of Aiken, North Augusta, New Ellenton, and Burnettown
in South Carolina.
This governing policy and procedures encompass the administration, operations, and implementation of
metropolitan transportation planning, public transportation service, projects, plans, programs and
construction of transportation infrastructure funded in part or wholly funded with federal funds
undertaken within and/or by Augusta, Georgia through the Augusta Planning and Development
Department, the Augusta Transit Department, and the Augusta Engineering Department.
Title VI Statement of Policy
Augusta, Georgia is committed to a policy of non-discrimination in its operations, including its
responsibilities under Title VI of the Civil Rights Act of 1964. As a result, Augusta, Georgia will utilize its
best efforts to assure that no person shall, on the grounds of race, color, or national origin, be excluded
from participation in, be denied the benefits of, or be subject to discrimination under any program that
receives federal funds and its related benefits.
Objectives
Towards this end, it is Augusta, Georgia’s objective to:
1. Ensure that the level and quality of services under any program that receives federal funds
are provided without regard to race, color, or national origin;
2. Identify and address, as appropriate, disproportionately high and adverse human health and
environmental effects, including social and economic effects, of programs and activities on
minority populations and low-income populations;
3. Promote the full and fair participation of all affected populations in transportation planning
and program decision making;
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4. Prevent the denial, reduction, or delay in benefits related to programs and activities that
benefit Environmental Justice populations including but not limited to minority populations
and low-income populations;
5. Ensure meaningful access to programs and activities by persons with limited English
proficiency.
Responsibility
All Directors, managers, supervisors, and employees share in the responsibility of making Augusta,
Georgia’s Title VI Program a success. Augusta, Georgia will ensure that third party contractors and/or sub-
recipients receiving federal funds shall adhere to and implement this policy to the fullest extent possible.
Any complaints or questions regarding Augusta, Georgia’s Title VI Program should be directed to the
Augusta, Georgia Administrator’s Office at (706) 821-2400; 535 Telfair Street, Suite 910 Augusta, Georgia
30901.
Notice to Public:
Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or national origin
in programs and activities receiving federal financial assistance (42 U.S.C. Section 2000d). Augusta,
Georgia is committed to a policy of non-discrimination in its operations, including the responsibilities of
the Augusta Planning and Development Department to facilitate and implement federal regulations
relative to the Metropolitan Transportation Planning process in support of the Augusta Regional
Transportation Study – MPO to develop the Metropolitan Transportation Plan, Transportation
Improvement Program and other required plans and programs and operations, including the
responsibilities of the Augusta Transit.
If you believe you have been subjected to discrimination in any Augusta, Georgia service, program or
activity receiving federal financial assistance, you may file a Complaint in the Augusta, Georgia
Administrator’s Office (Title VI Coordinator) at (706) 821-2400; 535 Telfair Street, Suite 910 Augusta, GA
30901; the Augusta Planning and Development Department at (706) 821-1796, 535 Telfair Street, Suite
300 Augusta, GA 30901; or with the Augusta Transit Department, 2844 Regency Boulevard, Augusta
Georgia 30904. Any complaints or question regarding Augusta, Georgia’s Title VI Program will be directed
to the Office of the Administrator.
Title VI Notification Procedures
Augusta, Georgia, as a condition for receiving financial assistance from the Federal Transportation
Administration (FTA) and Federal Highway Administration (FHWA), ensures that:
1. Augusta, Georgia will compile, maintain, and timely submit Title VI information required by the
FTA and FHWA, copies of which will be available to the general public.
2. Augusta, Georgia makes it known to the public that any person or persons alleging discrimination
on the basis of race, color, or national origin as regards the provision of transportation services
and transit related benefits may file a Complaint in the Office of the Administrator of Augusta,
Georgia, with the Augusta Planning and Development Department, the Augusta Transit
Department, or the Federal Transit Administration – Region IV. Any complaint or questions
8
regarding Augusta’s Title VI Program will be directed to the Office of the Administrator of Augusta,
Georgia.
3. Informal Complaint - Any member of the general public who feels that his or her rights under Title
VI of the Civil Rights Act of 1964 have been violated in any manner may first speak informally with
the Administrator of Augusta, Georgia or her/his designated representative in order to see if the
matter can be resolved informally. The Administrator or her/his designated representative will
investigate the complaint and decide on its merits. Complaining parties will receive notification
of the determination of the Administrator. As pertaining to public transit services and operations
of the Augusta Transit Department and/or any sub-recipient of federal funds, all complaints
whether informal or formal are referred to the Office of Administrator and/or designated
representative.
4. Formal Complaint - Any complaining individual who does not feel that his or her concerns have
been resolved informally may then file a formal written complaint in the Office of the
Administrator, 535 Telfair St., Suite 910 Augusta, GA 30901, phone (706) 821-2400. A Formal
Complaint should be submitted no later than thirty (30) days from the date of the last alleged
discriminatory act.
With regard to public transit services and operations of the Augusta Transit Department and/or
any sub-recipient of federal funds, all complaints whether informal or formal are referred to the
Office of Administrator of Augusta, Georgia or her/his designated representative.
The Office of the Administrator of Augusta, Georgia (Title VI Coordinator) or his or her designated
representative will set a mutually agreed-upon time and place for the review process with the
complaining individual or their representatives within thirty (30) working days of filing the
complaint. The complainant may submit documents or other information to be included with the
record and considered in the review process. The complainant will generally be issued a letter of
findings and recommendations from the Office of the Administrators within forty-five (45)
working days after filing a formal complaint. If additional time is required to investigate the
complaint, then all parties will be notified by the Administrator’s Office. Individuals may withdraw
their formal grievance and decide to seek mediation or an informal resolution at any point in the
compliant process.
Procedures to correct any deficiencies found through the complaint will be initiated within a forty-
five (45) day period from the issuance of the final findings of the Administrator. If no deficiencies
are found to exist as a result of the complaint, a written response will be sent to the complainant
within fifteen (15) working days from the completed investigation, detailing the investigation and
the results of that investigation. Any complainant not satisfied with the results of the
investigation may further appeal his or her complaint to the offices of the Federal Transit
Administration, Regional Civil Rights Office, 230 Peachtree St., NW, Suite 800, Atlanta, GA 30303.
5. Augusta, Georgia, through the Augusta Planning and Development (APDD) and Augusta Transit
Department, will notify the general public of its Title VI responsibilities by posting this statement
9
on the physical office bulletin board, Public Transit terminal, transit terminal office and web sites.
The statement will be posted to meet requirements of individuals within the minority populations
as well as persons with limited English proficiency.
This notice and complete contents of this program are available at the following locations:
• The Office of Administrator
• The Augusta Planning and Development Department
• The Augusta Transit Department
• The Augusta Human Resource Department
• Office of Equal Employment Opportunity of Augusta, Georgia
• Augusta Transit Department website; www.augustaga.gov/235/About
• ARTS web site; www.augustaga.gov/680/ARTS-Metropolitan-Planning-Organization
• Aiken County Website
• Aiken County Planning Department
10
Title VI program Compliance and Implementation
Introduction
The Civil Rights Act of 1964 and the Fourteenth Amendment of the constitution ensures that there is no
discrimination due to race, color, and national origin. The Civil Rights Act “prohibits discrimination by
recipients of Federal financial assistance on the basis of race, color and national origin, including matters
related to language access for limited English proficient (LEP) Persons.” These classes of individual are
protected.
Regulations
The ever-changing landscape of Federal policies plays important roles influencing state and regional
transportation planning. Since the conception of the Federal Aid Road Act in 1916 and every other federal
transportation policy since the past century, new laws continue to influence state and regional
transportation planning decisions. Some of the more notable acts include:
• Intermodal Surface Transportation and Efficiency Act of 1991 (ISTEA)
• Transportation Equity Act of 21st Century of 1994 (TEA-21)
• Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users of 2005
(SAFETEALU)
• The Moving Ahead for Progress in the 21st Century Act of 2012 (MAP-21)
Of those listed above, Federal Transit Administration continues to enforce SAFETY-LU for projects funded
in Fiscal Year 2012 and previous years. All of these are also reflected in the Georgia Department of
Transportations’ (GDOT) Statewide Transportation Improvement Program (STIP) for the fiscal year 2014
– 2017. Both GDOT and ARTS MPO are subject to FHWA and FTA regulations; ARTS MPO is further
required to meet their certification review process. The ARTS MPO transportation planning process seeks
to promote a fair transportation planning process while meeting state and federal requirements required
by Title VI legislation.
Development and Update
ARTS Title VI is created through extensive research of regional transportation planning activities,
documentations, and public participation. The Transportation Improvement Program (TIP), Unified
Planning Work Program (UPWP), Metropolitan Transportation Plan (MTP), and other planning documents
are investigated in conjunction with demographic data provided by the U.S. Census. ARTS Title VI is
updated periodically in relationship to revisions of regional transportation planning practices. Input from
minorities, residents, and businesses are always welcome and detailed reports are compiled when
developing and updating the ARTS Title VI. The ARTS Public Participation Plan is included in the ARTS Title
VI. The ARTS Title VI document is located on the City of Augusta’s Title VI Program webpage;
www.augustaga.gov/2105/Title-VI-Program .
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Augusta Regional Transportation Study (ARTS) Metropolitan Planning
Organization (MPO) Implementation
Overview and Objectives
To implement the required federal guidelines, ARTS conducted extensive research of regional
transportation planning activities, reports, and public participation. As mentioned earlier in this program
document, the Transportation Improvement Program (TIP), Unified Planning Work Program (UPWP),
Metropolitan Transportation Plan (MTP), and other planning documents are updated periodically in
conjunction with demographic data provided by the U.S. Census. These documents are updated
periodically in relationship to revisions of regional transportation planning practices. Input from minority
populations, residents, and businesses are documented as part of the public participation process. The
ARTS Title VI Program procedure is supplemented by implementation of the Public Participation Plan
which is included in this document.
Analysis Method
ARTS uses the following terms and definitions for specific concepts in regional planning to meet federal
Title VI regulations. These terms and analytical concepts include:
1. Minority Population – Any readily identifiable groups of minority persons who live in geographic
proximity, and if circumstances warrant, geographically dispersed/transient persons who will be
similarly affected by a proposed USDOT program, policy or activity.
2. Low-Income Population – Any readily identifiable groups of low-income person who live in
geographic proximity, and if circumstances warrant, geographically dispersed/transient persons
who will be similarly affected by a proposed USDOT program, policy or activity.
3. Elderly Population – People 65 years and older.
4. Children – People 16 years and younger.
5. Disproportionately high and adverse effect on Minority and Low-Income Population – Adverse
Effect that is primarily on a minority and/or low-income population or they suffer a great adverse
effect than non-minority and/or non-low-income population.
6. Benefits – For specific project, corridor or sub-area, benefits are listed in the purpose and needs
statement.
Evaluation is based on:
1. Identification of impacts
2. Quantitative and qualitative tests on positive and negative impacts
ARTS MPO Approach
ARTS Metropolitan Transportation Plan (MTP) and the Transportation Improvement Program (TIP)
institute the following principles to address Title VI:
• Identify, address, and ensure there are no disproportionate or adverse impacts on regional
demographics, especially minority and low-income populations.
12
• Promote and market full and fair participation by all residents and communities in the
planning process.
• Assure benefits from federal transportation programs are received equally in the target
population.
ARTS methodology follows both FTA and FHWA for Title VI Analysis and does so for each individual census
tract.
1. Analysis: Identify Target Population, burdens, and benefits and correlate them to one another
2. Plan: Present mitigation strategies for identified burdens and make Title VI recommendations
3. Public Involvement: Document Public participation methodologies used
4. Implementation: Evaluate the implementation of the Title VI process
Planning Assessment
ARTS MPO is a transparent government agency responsible for the transportation planning for the
Augusta GA., - Aiken, South Carolina Metropolitan Area. The entire planning process, research, and
documentation for all ARTS plans – including but not limited to MTP, UPWP, and TIP – are a matter of
public record. Everyone is encouraged to participate in the region’s growing transportation network and
no one is discriminated against. ARTS has also instituted their Environmental Justice Plan to ensure all
manner of people regardless of their race, age, and national origin, income, mobility, are taken into great
consideration when conducting any planning activity.
Data Analysis
ARTS Title VI data is collected from the US Decennial Census 2010 and American Community Survey 5-
Year 2015-2019 estimates. Where census tracts split the boundary of the ARTS MPO region, a ratio of the
data is taken based off of the proportion within the boundary. Demographic information within the ARTS
MPO region is presented in Table 1: ARTS MPO Population and Table 2: Hispanic Population in ARTS. This
population is also illustrated in Figures 1 and 2, depicting their distribution throughout the ARTS MPO
region.
Table 1: ARTS MPO Population: 2010 to ACS Five Year Estimate (2015-2019)
ARTS 2010 Threshold 2015-2019
Estimates Threshold
Total Population 435,635 100% 467,301 100%
Total Households With Vehicles 174,276 40% 155,797 33.33%
Total Minorities 185,197 42.51% 200,502 42.90%
Total Hispanic 19,822 4.55% 26,126 5.59%
Total Seniors 65 Years and over 53,629 12% 70,161 15.01%
Total Low-Income 115,592 26.53% 73,175 15.65%
Total Households Without Vehicles 11,070 6.35% 10,981 2.35%
Sources: U.S. Decennial Census 2010, U.S. Census American Community Survey 5-year Estimate U.S. 2015-2019
13
Table 2: Hispanic Population in ARTS
Table 2: Hispanic Population by Race and Total Population in ARTS: 2010 TO ACS Five Year
Estimate (2015-2019)
Race 2010 Percentage 2015-2019 Percentage
White 8,611 43.44% 17,588 67.32%
Black 1,843 9.30% 2,449 9.37%
American Indian 225 1.14% 305 1.17%
Asian 95 0.48% 406 1.55%
Hawaiian 44 0.22% 8 0.03%
Other 6,916 34.89% 3,322 12.72%
Two or More 2,088 10.53% 2,047 7.84%
Total Hispanic
Population 19,822 100.00% 26,126 100.00%
Sources: U.S. Decennial Census 2010, U.S Census American Community Survey, 5-Year Estimates (2015-2019).
Minority population accounts for more than 42.90% of the 2015-2019 estimated total population within
the MPO area while nonminority population accounts for under 57.10%. A majority of the African
Americans and Hispanics reside in Richmond County, Georgia, and Aiken County, South Carolina. Columbia
County Georgia has the majority of the Asian population. Figure 2 presents the distribution of elderly
within the MPO boundary, with a majority of them being located in Aiken South Carolina.
ARTS racial diversity is found mainly in the urban cores of Aiken and Augusta. According to the U.S Census
Bureau, people who identify themselves as “Hispanic”, “Latino”, or “Spanish” may be of any race. For this
reason, this is why Fort Gordon is illustrated as having a high Hispanic population simply because it
includes all race demographics. ARTS demographics are predominantly made up of minorities with very
few census tracts containing a white majority, except in Columbia and Aiken Counties. Augusta Transit
and Best Friends Express routes are planned to ensure all racial and Hispanic demographics have access
to their services.
English is the prevailing language in ARTS. There are only a very few census tracts that have populations
that speak languages other than English. A maximum of 3% of the population in specific census tracts
within ARTS speak a language other than English. These and other census tracts with less than 8.2% English
speaking populations are considered Limited English Proficiency population for the ARTS MPO area and
are depicted in Figure 6. The highest Limited English Proficiency population group is reflective in the
Hispanic population as many of them are in Richmond, Aiken, and Columbia County.
Demand Response service in Columbia and Richmond County is a valuable resource provided to residents
within and outside the ARTS MPO area. Columbia County Public Transit operates Monday through Friday
and provides curb-to-curb demand response services for all Columbia County residents. Richmond County
Transit provides the same services for all of Richmond County residents living in rural areas. Paratransit
services provided by Augusta Transit and Best Friends Express services require are offered to seniors and
individuals with disabilities.
14
Figure 1: Map of Hispanic/ Latino Population by Census Tract
15
Figure 2: Map of 65 Years and Older Population by Census Tract
16
17
Figure 3: Map of Total Population Per Acre by Census Tract
18
19
Figure 4: Map of Total Employees Per Acre by Census Tract
20
21
Figure 5: Map of Zero-Vehicle Households by Census Tract
22
23
Figure 6: Map of Limited English Proficiency by Census Tract
24
25
Demographic and Low-Income Analysis
Data for the demographics and low-income analysis – Table 3 - 5 – is derived from the U.S. Decennial
Census 2010 and American Community Survey, 5-Year Estimates (ACS) 2015-2019 estimates.
Table 3: ARTS Population by Age and Gender
2010 Percentage 2015-2019 Estimate Percentage
Total Population 435,635 100% 467,301 100%
Age
Under 5 30,000 7% 29,926 6.40%
5 to 19 91,702 21% 91,639 19.61%
20 to 64 260,303 60% 275,575 58.97%
65 and over 53,629 12% 70,161 15.01%
Gender
Male 210,608 48% 225,404 48.24%
Female 225,027 52% 241,897 51.76%
Sources: U.S. Decennial Census 2010, U.S. Census American Community Survey 5-year Estimate (2015-2019)
Table 4: Target Area Population Composition: 2010 to ACS Five Year Estimates (2015-2019)
2010
In MPO Percentage in MPO Four Counties Percentage
White 250,438 57.49% 301,773 58.98%
Black 155,473 35.69% 176,456 34.49%
American Indian 1,532 0.35% 1,827 0.36%
Asian 9,180 2.11% 9,516 1.86%
Hawaiian 633 0.15% 673 0.13%
Other Race 7,588 1.74% 9,279 1.81%
Two or More Races 10,792 2.48% 12,162 2.38%
Total Hispanic* 19,822 4.55% 23,620 4.62%
Total Population 435,635 100.00% 511,686 100.00% 2015-2019 Estimates
In MPO Percentage in MPO Four Counties Percentage
White 266,800 57.09% 321,398 58.67%
Black 168,750 36.11% 190,586 34.79%
American Indian 1,206 0.26% 1615 0.29%
Asian 10,703 2.29% 11,306 2.06%
Hawaiian 511 0.11% 526 0.10%
Other 5,381 1.15% 6,153 1.12%
Two or More 13,950 2.99% 16,201 2.96%
Total Hispanic or Latino* 26,126 5.59% 31,259 5.71%
Total Population 467,301 100.00% 547,785 100%
Sources: U.S. Decennial Census 2010, U.S. Census American Community Survey 5-year Estimate (2015-2019)
26
Table 5: Countywide Location, Gender, and Age: 2010 to ACS Five Year Estimate to (2015-2019)
Census 2010 2015-2019 Estimates
Columbia Richmond Aiken Edgefield Columbia Richmond Aiken Edgefield
*Urban 65% 80% 43% 2% 61% 80% 43% 2%
*Rural 35% 20% 57% 98% 39% 20% 57% 98%
Male 49% 48% 48% 53% 48.94%
48.35%
48.26%
53.32%
Under 5 7% 7% 7% 6% 7.37% 6.61% 6.17% 3.33%
Children 5 - 17 24% 21% 21% 18% 26.44% 24.32% 23.05% 16.95%
Adults 18
- 64 62% 63% 61% 68% 61.44% 64.01% 59.64% 67.31%
Seniors 65+ 7% 9% 11% 8% 12.11% 11.66% 17.29% 15.73%
Female 51% 52% 52% 47% 51.05%
51.64%
51.73%
46.67%
Under 5 6% 7% 6% 6% 8.53% 4.52% 5.37% 4.16%
Children 5
- 17 22% 19% 19% 19% 18.44% 15.69% 15.23% 15.73%
Adults 18
- 64 63% 62% 61% 62% 61.19% 62.63% 59.31% 58.69%
Seniors 65+ 9% 13% 15% 14% 20.82% 10.50% 20.08% 21.40%
Source: Urban and Rural Designation as Percentage of Total Population taken from 2010 Decennial Census, US Census Bureau, American Community Survey, 5-Year Estimates, 2015-2019
Needs Assessment
ARTS Low-Income Transportation needs include the following:
1. Public Transit in ARTS has developed incrementally, leaving some areas distant from any access
or availability.
• Bus stops are located at inconvenient spots along major arterial and collector roads away
from the neighborhood, commercial, or residential centers.
• Recreation centers, parks, shopping venues, and employment centers are outside any transit
stops.
2. Employers, Neighborhood Organizations, Civic Leaders, and others require incentives to assist in
transportation improvements.
• Presenting to local speaker bureaus, civic leagues, neighborhood organizations, and churches
while gathering information from them.
• Publicizing all research, documents, plans, and projects through the city webpage.
• Creating public and private partnerships with local stakeholders, organizations, and
communities.
27
Benefits and Burdens
The ARTS provides a brief description of possible benefits, burdens and mitigation strategies in the
following table.
Table 6: Benefits and Burdens Based on LRTP 2040
Project Type Benefit Burden Mitigation
New road Enhance travel
conditions
Increased noise pollution,
affects existing neighborhoods
Design ROW standards
for minimum impact
Complete Street Policy
Provides alternative
routes, and reduces
traffic on major streets
Construction delays in existing
neighborhoods Context-sensitive design
in neighborhoods
Local road
improvements
Promote system
preservation Improve
safety and travel
conditions
Diverts traffic during
construction causing heavy
traffic and dangerous
conditions on local streets
Build curbs and
sidewalks rather than
shoulders
Fixed route service
Extend accessibility to
transit in the EJ
population
Reliable financial / funding
resource
Improve transit
frequency when possible
Reduce reliance on
motor vehicles and
maintain air quality
Increase mobility to EJ
population
Install bus shelters that
comply with ADA policy
Para-Transit/Rural
Transportation
Provides service for
people with mobility
limitations
Problems with ride reservation
and cancelation
Provide appropriate
training and improve
reservation policy
Service provided county
wide including the
outside target area
Riders are sensitive to driver's
comments and behavior
Pedestrian
Improvements
Improve safety and
alternative modes of
transportation
Complete Streets Policy
28
Benefits and Burdens impact on Title VI Target Population
ARTS MTP is financially constrained as required by state and federal regulations. Table 7 and Table 8 shows
expected revenue and costs based on the previous MTP’s three-tier Financial Plan for the state of Georgia
and South Carolina.
Table 7: Georgia Expected Revenue and Costs
Georgia
Time Period/ Tier Projects Estimate Maintenance Estimate Subtotal Estimate
FY 2021 to FY 2024 3/4yrs $140,208, 201 $28,418,771 $168,626,970
FY 2025 to FY 2034 -10yrs $375, 935,660 $76,198, 318 $452,133,979
FY 2035 to FY 2050 15 yrs $685, 000, 324 $138,842, 569 $823,842, 894
Total $1,201,144,185 $243,459, 658 $1,444, 603, 843
Source: ARTS Metropolitan Transportation Plan 2050, Chapter 6 Financial Plan, 2020
Table 8: South Carolina Expected Revenue and Costs
South Carolina
Year Projects
Estimates
(Guide share)
State
Infrastructure
Bank
TAP Resurfacing
/Preservation/Operation
Total Estimate
2021-2021 -1yr $14,040,000 $4,000,000 $541,064 $27,651,856 $46,232,920
2025-2035 - 10yrs $43,566,435 $12,412,089 $1,678,940 $85,804,331 $143,461,793
2036-2050 -
15yrs
$76,982,141 $21,932,233 $2,966,698 $151,616,745 $253,497,815
Total $134,588,577 $38,344,324 $5,186,700 $265,072,930 $443,192,530
Source: ARTS Metropolitan Transportation Plan 2050, Chapter 6 Financial Plan, 2020
The ARTS MTP 2050 recommendations including the Transportation Improvement Programs, contained
within the plan are used to evaluate the benefits and burdens and the impact it has on the target
population. It is the impact of specific projects and plans that will determine any disproportionate adverse
impacts on the ARTS population along with assessing the benefits that have been distributed evenly.
Measures of MTP 2050
The following are ARTS measures used to evaluate the impact of a projects on target and non-target areas.
Implementation of the recommendations in the MTP and specific TIP projects are not evaluated, only the
resulting benefits and burdens.
Highway and Freeway construction in EJ target and non-target areas
• Local Road traffic counts and infrastructure improvements in EJ target and non-target areas
• Pedestrian Improvements in EJ target and non-target areas
• Public Transit accessibility in EJ target and non-target areas
Measures Applied to MTP 2050
ARTS MTP 2050 is a bi-state plan providing planning, financial, and physical resources to four counties and
assisting them in their efforts to ensure all residents have access to the same transportation services. Title
VI Analysis is for all four counties within the MPO’s jurisdiction and is based on the measures listed above.
The following table documents the funding allocation based on the same measures:
29
Table 9: ARTS MTP Project Measures -Georgia and South Carolina
Georgia Total Projected Expenditures by Improvement Type
Expenditures by Type
Tier 1
FY 2021-2024
Tier 2
FY 2025-2034
Tier 3
FY 2035-2050 Grand Total
Widening / Capacity Projects $112,994,521 $323,802,626 $588,768,133 $1,025,565,280 41%
Operations Budget $22,981,259 $65,095,354 $118,364,755 $206,441,368 8%
Bridges $3,011,118 $8,375,584 $15,230,038 $26,616,740 1%
Safety studies / defined projects $1,638,900 $1,353,410 $474,331 $3,466,641 0.1%
Safety Lump Sum $9,680,227 $30,708,481 $57,824,727 $98,213,435 4%
Ped/Bike Lump Sum $13,196,470 $37,522,836 $68,228,411 $118,947,717 5%
Transit Lump Sum $18,951,466 $50,766,290 $90,463,156 $160,180,912 6%
Available for other transit
improvements
$6,067,039 $18,415,929 $35,338,035 $59,821,003 2%
Maintenance Lump Sum $108,454,079 $282,095,632 $401,981,295 $792,531,006 32%
Total Funding $296,975,079 $818,136,142 $1,376,672,882 $2,491,784,103 100%
Source: ARTS Metropolitan Transportation Plan 2050, Chapter 6 Financial Plan, 2020
South Carolina Total Projected Expenditures by Improvement Type
Expenditures by Type
Tier 1
FY 2021-2024
Tier 2
FY 2025-2034
Tier 3
FY 2035-2050 Grand Total
Widening / Capacity Projects $14,585,828 $39,123,534 $79,604,882 $133,314,244 22%
Operations Budget $6,515,003 $17,475,179 $35,556,847 $59,547,029 10%
Bridges $1,736,408 $4,657,564 $9,476,772 $15,870,744 3%
Safety studies / defined projects $660,700 $319,425 $1,634,025 $2,614,150 0.4%
Safety Lump Sum $2,548,182 $8,287,752 $15,879,049 $26,714,983 5%
Ped/Bike Lump Sum $2,083,690 $5,589,076 $11,372,126 $19,044,892 3.2%
Transit Lump Sum $6,432,813 $14,145,594 $25,594,948 $46,173,355 8%
Available for other transit
improvements
$165,538 $3,553,147 $10,416,785 $14,135,470 2%
Maintenance Lump Sum $29,431,811 $82,178,880 $170,525,032 $282,135,723 47%
Total Funding $64,159,974 $175,330,152 $360,060,466 $599,550,592 100%
Source: ARTS Metropolitan Transportation Plan 2050, Chapter 6 Financial Plan, 2020
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Highway and Freeway Analysis
New construction and future improvements to both the I-20 and I-520 will help all residents within the
MPO area as well as those outside. Enhancements to I-520 with the assistance of Federal funds will assist
in developing a stronger link to minorities and low-income people living in the southern portions of
Richmond County. Future HOV lanes, additional lanes, and access points to the highways and freeways
will help improve vehicular circulation and make local roads safer for pedestrians and non-commuting
travelers. This will also reduce the travel time through improved traffic conditions along federal highways
for distance commuters between Columbia and Atlanta, while simultaneously refining linkages between
Aiken and Richmond County, and improving access to major employers and healthcare in the region.
Local Roads Analysis
Maintenance, expansion, and creation of new local roads will benefit minorities and low-income residents
throughout the ARTS area by providing better access to alternative travel routes, improved traffic
conditions, and reduced travel time. People living in West Columbia County outside the MPO boundary
will be able to drive into the urban areas of Columbia County in less time than before the improvements
were made to local roads. Currently, people living outside Columbia County’s portion of ARTS must travel
fifteen miles to access government facilities, central business district, and other urban amenities. People
living in Aiken County outside the ARTS must travel even further – an average of 20 miles – to access the
government and business facilities of North Augusta and Augusta. People in Richmond County are able to
access a variety of alternative and improved local routes and reduced congestion within the County while
also accessing surrounding counties in less time. Improvements to local roads in these counties will
facilitate better access for minorities and low-income people who live outside the ARTS.
Pedestrian Analysis
ARTS Bicycle and Pedestrian Plan, as part of the Metropolitan Transportation Plan, documents the various
pedestrian-oriented transportation developments occurring throughout the area. Many residents of all
races, ages, incomes, and disabilities now have access to greater avenues for walking, cycling, and
recreation. Aiken County continues to promote Safety Routes to School by expanding it to other schools
throughout the County, while Augusta promotes its Age-Friendly designation by GA AARP through
walkability surveys in neighborhoods throughout the County. Columbia County is ensuring pedestrian
safety by insisting on sidewalks in any new construction and road improvement projects.
Public Transit Analysis
Best Friends Express in Aiken County, South Carolina and Augusta Transit in Richmond County, Georgia
continue to provide public transportation for residents throughout their area. Both constantly seek new
opportunities to expand their service to other minority and low-income neighborhoods so even more
people may have access to public transportation. Columbia County continues to promote its non-fixed
route service through marketing, where people of all income levels can make reservations from the
comfort of their home and be delivered to the destination of their choosing.
Key Findings
ARTS continued efforts to ensure there is no discrimination within its planning area are based on some
of the findings the analyses presented. The Metropolitan Transportation Plans various transportation
modes are documented below.
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1. The highway system consisting of I-520 and I-20 which bisect the counties in the region primarily
between Columbia and Richmond County in Georgia and Aiken County in South Carolina, benefits
all four counties areas.
Minority and low-income populations are located outside each of the four counties’ urban cores
but all within the ARTS boundary. Age and racial demographics are equally distributed throughout
the metropolitan area. Constant maintenance, improvements, and expansion of the two highways
are critical for the ARTS MPO area. Each of the counties is anticipating population and
employment growth while more and more commuters continue to travel along these two
highways. The addition of HOV lanes, expansion of existing system, installation of an additional
access point, and other necessary improvements to the highway network will provide greater
safety for elderly and slow drivers while allowing others to travel more freely.
2. Public transportation in the ARTS areas is always attempting to expand into additional minority
and low-income neighborhoods.
17% of public transit funding allocation is improving operational service, in the ARTS MTP 2050
Plan. Richmond County’s 9 fixed bus routes and Aiken County’s 3 fixed-bus routes continue to
provide minority and low-income residents with the public transit needs while seeking to expand
into other neighborhoods. Columbia County’s rural transportation on-demand route currently is
not assisted by the ARTS, it is a self-sustaining system implemented by the county as an
independent means to addressing their population. In Richmond County, public transportation
providers are planning to expand their marketing initiatives in an effort to increase ridership and
will eventually be linked to park and ride facilities throughout the ARTS area.
Complaints and Compliance Review
Currently, there are no complaints and/or lawsuits on file with either the ARTS, Augusta Transit, or Best
Friends Express. All complaints and lawsuits are a matter of public record and none are found nor were
any recently filed. ARTS has not been subject to any civil rights compliance reviews.
Public Involvement
Input from the public is an important part of the ARTS’ transportation planning process. Transportation
presentations to local neighborhood organizations, speaker bureaus, and other community venues, the
ARTS staff have collected a wide range of information from the public. ARTS has acquired online pooling
to collect information from the public. This has been instrumental in collecting and compiling data at
public meetings highlighting transportation issues to be addressed in the Metropolitan Transportation
Plan. Findings from these numerous grassroots public participation events are documented and should
be incorporated into the ARTS Title VI Plan.
ARTS Committee Involvement
The ARTS is composed of four committees: Test Network Sub-Committee (TNSC), Citizen Advisory
Committee (CAC), Technical Coordinating Committee (TCC), and Policy Committee (PC). The TNSC is
composed of transportation planning professionals and engineers in ARTS MPO who brings technical
matters to the TCC. The CAC and TCC evaluate plans, programs, and initiatives presented to them by ARTS
staff and make their recommendations to the PC. The PC is the governing body of ARTS and votes on
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whether to approve or reject such plans, programs and recommendations. The following tables below
provide a summary of the racial composition of the counties from which the members are drawn from.
Table 10 provides a breakdown of race composition for each of the county areas in the MPO boundary.
Table 11, provides a breakdown of race composition for each of the county areas based on the entire
population. Table 12 provides a summary of ARTS committee voting members by gender and race.
Table 10: Racial Composition of the Four Counties within ARTS Area
Racial Composition of the Four Counties by Census Tract Boundary within the ARTS MPO Area
Richmond Columbia Aiken Edgefield In MPO Percentage in MPO
White 74,934 96,859 93,989 1,018 266,799 57%
Black 113,946 20,778 33,786 239 168,749 36%
American Indian 538 366 300 2 1206 0.30%
Asian 3,809 5,394 1,498 2 10,703 2%
Hawaiian 434 0 77 0 511 0.10%
Other 2,913 1,510 948 9 5,381 1%
Two or More 5,278 5,185 3,453 33 13,950 3%
Total Hispanic or Latino* 9,937 8,631 7,497 61 26,126 6%
Total Population 201,852 130,092 134,053 1,304 467,301 100%
Source: American Community Survey, 5-Year Estimates, 2015-2019
Table 11: Racial Composition of the Four Counties
Countywide Racial Composition Of the Four Counties By Census Tract Boundary
Richmond Columbia Aiken Edgefield Four Counties Percentage
White 74,934 111,355 118,946 16,163 321,398 59%
Black 113,946 25,127 42,002 9,511 190,586 35%
American Indian 538 421 549 107 1,615 0.30%
Asian 3,809 5,846 1,570 81 113,06 2%
Hawaiian 434 0 80 12 526 0.09
Other 2,913 1,635 1,043 562 6,153 1%
Two or More 5,278 6,321 4,111 491 16,201 3%
Total Hispanic or Latino* 9,937 10,094 9,622 1,606 31,259 6%
Total Population 201,852 150,705 168,301 26,927 547,785 100%
Source: American Community Survey, 5-Year Estimates, 2015-2019
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Table 12: ARTS Committee Demographics
Committee Demographic Count
Technical Coordinating Committee
White, Male 16
Black, Male 0
Other, Male 1
White, Female 3
Black, Female 1
Other, Female 0
Total 21
Committee Demographic Count
Citizens Advisory Committee
White, Male 5
Black, Male 1
White, Female Vacant
Black, Female 1
Other, Male 1
Hispanic, Male 1
Total 9
Committee Demographic Count
Policy Committee
White, Male 15
Black, Male 2
White, Female 1
Black, Female 1
Total 19
Committee Demographic Count
Test Network SubCommittee
White, Male 9
White, Female 2
Black, Male 0
Black, Female 0
Vacant 1
Total 12
Source: ARTS
The Citizens Advisory Committee (CAC) consists of twelve local citizens appointed by the governing body
of each jurisdiction. Richmond, Columbia, and Aiken County all have four members on the CAC. Each
member represents the public and provides the public’s concerns on transportation issues. The TCC is
comprised of key transportation personnel from the counties within ARTS and it also provides
recommendations to the PC. FHWA, DOT, Lower Savannah Council of Government and Central Savannah
River Area Regional Commission are some of the non-voting members on both the CAC and TCC ensuring
they are kept up-to-date with regional transportation issues.
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ARTS Committee Meetings for the Fiscal Year 2019 to the Fiscal Year 2021
June 3, 2021 PC
May 12, 2021 TCC, CAC
February 25, 2021 PC
January 28, 2021 TCC, CAC
December 3, 2020 PC
October 3, 2020 TCC
November 12, 2020 TCC, CAC
September 3, 2020 PC
August 12, 2020 TCC, CAC
June 4, 2020 PC
May 13, 2020 TCC, CAC
March 5, 2020 PC
February 12, 2020 TCC, CAC
December 5, 2019 PC
November 13, 2019 TCC, CAC
September 5, 2019 PC
August 14, 2019 TCC, CAC
Methodology
The CAC works in conjunction with TCC reviewing various planning documents presented to them
including but not limited to the Metropolitan Transportations Plan, Congestion Management Process,
Unified Planning Work Program, and Title VI as well as any others prepared by ARTS. These documents
are presented to them for comments and recommendations to the PC. ARTS staff is permitted sometimes
to incorporate their comments into the plans, programs, and initiatives before presenting to PC.
Public involvement is conducted by the ARTS staff by attending civic organizations, neighborhood
association meetings, and other community venues where the Metropolitan Transportation Plan and
Transportation Improvement Programs are presented and all comments are welcome. At certain public
meetings, wireless polling is conducted and results of the surveys are presented at the very same venues,
showing each comment and input is taken seriously into the planning process.
The ARTS adopted Public Participation Plan guides efforts to involve the public in the planning process
and to provide information about transportation planning activities. It includes notification procedures
for public hearings and meetings, as well as public notification and information dissemination processes
for specific ARTS products such as the Transportation Improvement Program.
Public Participation Contacts
A contact list is maintained by the ARTS for the entire area, consisting of neighborhood organizations,
faith-based organizations, stakeholders, public leaders, and many more. This list is used to keep people
informed through the ARTS News Letter, make reservations for presentations, and gather information
from an organized and structured public participation process. All meetings held by CAC, TCC, and PC are
open to the public. The meeting agendas are posted online as well as distributed to interested citizens,
neighborhood organizations, and stakeholders.
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Public notices are included during the public involvement process for Metropolitan Transportation Plan,
Transportation Improvement Plan, and Special Transportation Projects. Plan documents are placed in over
thirty locations throughout the region for access to the public. These locations include public facilities,
libraries, community centers, and government buildings.
Public Notice
All public participation events from speaker bureaus to public meetings are posted on the website and/
or distributed through flyers and bill drops inviting the public to attend a community meeting near them.
The following is a list of locations ARTS has reserved for public meetings and speaker bureaus, each
encouraging the local residents and businesses to participate in the transportation planning process in
their area. Notifications for all public events and community meetings including public hearings are
conducted through written publications in The Augusta Chronicle, The Aiken Standard, Columbia County
News-Times as well as The Metro Courier and The Urban Pro Weekly. All information concerning ARTS is
also made available through social media sites such as Facebook and Twitter/Instagram in conjunction
with the city and ARTS independent webpages.
Speaker Bureaus
• Trinity on the Hill Methodist Church
• Columbia County Exchange Club at Snelling Center
• Augusta Chamber of Commerce Advocacy Council
• Augusta Exchange Club at First Baptist Church
• Augusta Canal Authority at Enterprise Mill
• Aiken Chamber of Commerce
• Merchants Association of Columbia County
• Sierra Club at Unitarian Universalist Church
• Wheel Movement- Richmond County, GA
• Friends of Our Greenway-North Augusta, SC
• Augusta Transit Citizen Advisory Committee
Table 13: ARTS Public Review/ Comment Meeting Venues
Public Meeting Venues
Hephzibah City Hall Warren Road Community Center Augusta-Richmond County Municipal Building
2530 Highway 88 300 Warren Road 535 Telfair Street, 1ST Floor
Hephzibah, GA 30815 Augusta, GA 30907 Augusta, GA 30901
Liberty Community Center Oak Point Community Center Augusta Transit- Transfer Facility
1040 Newmantown Road 703 East Boundary 1546 Broad Street
Grovetown, GA 30813 Augusta, GA 30901 Augusta, GA 30904
Sand Hills Community Center North Augusta Community Center Evans Government Complex, Auditorium
2540 Wheeler Road 495 Brookside Avenue 630 Ronald Reagan Drive
Augusta, GA 30904 North Augusta, SC 29841 Evans, GA 30809
Carrie J. Mays Family Life Center Odell Weeks Activity Center Aiken County Government Center
1014 Eleventh Avenue 1700 Whiskey Road 1930 University Pkwy, 1st Floor
Augusta, GA 30901 Aiken, SC 29803 Aiken, SC 29801
First Baptist Church of Evans Smith Hazel Recreation Center Zoom.com.
515 N. Belair Road 400 Kershaw Street NE https://us02web.zoom.us/j/9946694292
Evans, GA 30809 Aiken, SC 29801
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Documentation
The ARTS Public Participation Plan located in the Attachment lists all the documentation strategies
implemented by the MPO. All documents are a matter of public record and available on the city’s webpage
as well as the ARTS webpage. ARTS publicizes seven (7) days prior to MPO planning meetings.
Marketing Strategies
1. Press Releases – Used to announce upcoming meetings and activities and to provide information
on specific issues related to transportation planning.
2. Print Display Ads – Used to advertise public meetings and review and comment periods for
transportation plans and projects. Display ads are published in area newspapers and distributed
at public facilities throughout the ARTS area.
3. Direct Mailings – Used to advertise public meetings and review and comment periods for
transportation plans and projects, or to provide information to a targeted area.
4. ARTS Newsletter – A quarterly publication used to provide information on transportation issues,
projects, documents, contacts and resources.
5. ARTS Website – Used to display general information about ARTS, copies of major ARTS
transportation documents, committee meeting schedules, agendas and minutes, project updates,
and the ARTS Newsletter. The website is also used to advertise public meetings and review and
comment periods for transportation plans and projects.
6. Speaking Engagements – The MPO shall make staff available to speak to civic groups,
neighborhood associations, and other interested parties about ARTS transportation planning and
projects.
7. ARTS Committee Meetings – The ARTS committee meetings will be a regularly-scheduled forum
for the discussion of, and updates on regional transportation needs, plans, programs and
activities.
8. ARTS Public Meetings – ARTS public meetings will be held in conjunction with the update of the
MTP and the TIP, and the development of any special studies related to regional transportation
issues.
9. Comment Cards – Comment cards will be distributed at public meetings to obtain feedback on
regional transportation needs, plans, programs, and activities.
10. Surveys – Surveys will be used to obtain information from the general public and other
stakeholders.
11. Visualization Techniques – The MPO will use GIS maps, sketches, drawings, and similar tools at
public meetings to both convey information and elicit public input about transportation plans and
projects.
Monitor of Sub-recipient
Each jurisdiction within the ARTS boundary is encouraged to participate in federally funded programs
dedicated to transportation. Furthermore, they are also subject to review by the MPOs for Title VI
compliance, ensuring there is no discrimination. From Metropolitan Transportation Plan projects to
Transportation Improvement Programs seeking federal and state funds, each jurisdiction must show
Augusta Regional Transportation Study that they are not discriminating and the projects will ensure all
burden and benefits are evenly distributed. ARTS Policy Council makes the decisions, taking into account
public input from the Citizen Advisory Council and professional consultation from the Technical
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Coordinating Committee. These committees monitor all programs and projects for Title VI and all manner
of transportation related projects, programs and policies.
Minority Participation
Planning activities conducted by ARTS rely heavily on public involvement, mainly from the minorities,
neighborhood organizations, faith-based centers, speaker bureaus, and community meetings. Recent
community meetings for the update to the Metropolitan Transportation Plan included minorities at every
meeting voicing their support for the Augusta Transit and Best Friends Express the need for more routes,
alternative means of public transportation such as light rail, and many other views on particular road
projects. The same input is gathered from speaker bureau meetings and community events.
ARTS/MPO – Monitor Report of Title VI Activities
A close working relationship has been established between the Augusta Planning and Development
Department and Augusta Transit. The Augusta Transit Department does not maintain a planning staff of
its own. The Augusta Planning & Development Department (APDD) provides public transportation
planning and F TA grant administrative compliance assistance to Augusta Transit. It also allows the
Augusta Planning & Development Department to coordinate the planning activities with the
administration of the FTA grant program. For example, as part of the assistance provided to Augusta
Transit in complying with FTA grant program requirements, the APDD provides technical assistance
needed to update Title VI submission assist with ADA compliance.
The Augusta Planning & Development Department, recently, completed the data analysis update to
monitor benefits and burdens of the MPO transportation planning process and Augusta Transit’s service
with respect to minority communities. Public Transportation services to these communities are evaluated
by the following service standards:
• Each census tract in the service area with a minority population that is equal to or more total
percentage of all minorities in the service area is monitored;
• An inventory is made of the transit service provided to these areas;
• An assessment is made of the performance of each route operating in each minority area;
• The performance of service provided in minority areas is compared to system policy standards.
Information Dissemination
An adopted Public Participation Plan guides effort to involve the public in ARTS planning process and to
provide information about transportation planning activities. It includes notification procedures for public
hearings and meetings, as well as public notification and information dissemination processes for specific
ARTS products such as the Transportation Improvement Program.
In addition to the Public Participation Plan, the Citizen Advisory Committee (described in more detail
below) has become an important mechanism for obtaining both citizen input and providing information
to the public about current ARTS activities. Citizens Advisory Committee members have become proactive
in encouraging public involvement in transportation planning. Members have begun distributing ARTS
documents in their neighborhoods, meetings with other citizen groups to discuss transportation issues,
attending public meetings and hearings, and encouraging others to participate as well. Since the Citizen
Advisory Committee members represent a cross-section of area residents, including minority residents,
their actions have become an important aspect of citizen participation in the ARTS process.
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Notifications procedures for public meetings, public hearings, and public review of certain ARTS products
include purchased notices in local newspapers, news releases to local media, and direct mail notifications
of interested individuals, direct mail notifications to 17 neighborhood association in Richmond County,
and posting of notices in 37 public places. Purchased notices are placed in The Augusta Chronicle, The
Aiken Standard and Columbia County News-Times, the local general circulation newspapers, and in The
Metro Courier and The Urban Pro Weekly primarily minority-oriented newspapers.
List of Public Notice Publications
• Augusta Planning and Development Department
• Aiken County Planning and Development Department
• Columbia County Development Services
• City of Aiken Planning Department
• North Augusta Planning and Economic Development
• Augusta Engineering Department
• Columbia County Engineering Services Department
• North Augusta Department of Energy and Public Works
• City of Aiken Public Works and Engineering
• Aiken County Engineering
• Augusta Traffic Engineers
• Burnettown Town Hall
• GA DOT Augusta Area Engineering’s Office
• SC DOT Area Engineer
• Grovetown City Hall
• Fort Gordon
• August Transit
• Best Friends Express
• Columbia County Public Transit
• Richmond County Transit
• All Public Libraries in Columbia, Aiken, and Richmond County
• Hephzibah City Hall
• Blythe City Hall
• Lower Savannah Council of Governments (LSCOG)
• Central Savannah River Area Regional Commission (CSRA-RC)
It is impossible to list all instances of media involvement in disseminating information about
transportation planning-related activities. All media involvement, other than the purchased notices, is
voluntary non-purchased activity, usually as part of news reporting. The activity is rather extensive as
evidenced by the list of transportation-related newspapers. Coverage by the electronic media is not as
well quantified but is also extensive.
Media coverage is difficult to estimate accurately. Circulation and audience figures for some local media
provide an estimate. The urbanized area population in 2010 was estimated over 300,000. The daily
circulation of the Augusta Chronicle, the newspaper with the largest daily circulation, is approximately
80,000. The weekly circulation of The Metro Courier is approximately 10,000. It is estimated that all
Augusta radio stations have an average-quarter hour listening audience in excess of 50,000 persons or
slightly more than 17% of the urbanized area population. However, this represents the maximum
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audience, not the audience of the station covering transportation planning and activities. Radio stations
that do cover transportation planning meetings and activities draw approximately 50% of the total
audience. Local minority-oriented radio stations like all radio stations are utilized only to the extent of
receiving press releases concerning transportation planning meetings and activities.
Notification of members of the MPO Policy Committee, Technical Coordinating Committee, and Citizens
Advisory Committee remain the same. Agendas are mailed to all members at least one week prior to a
meeting.
ARTS also has its own independent webpage in conjunction with the Columbia County and Augusta’s city
webpages. This page is maintained and updated by ARTS Staff through the IT-GIS Department of the City
of Augusta. Social media also plays a very important role in public notifications as ARTS also has its own
Facebook and Twitter pages so people are kept informed and up to date on regional transportation
planning activities.
Minority Participation in the Decision-Making Process
The Augusta Regional Transportation Study MPO Policy Committee, as described below in the Minority
Representation on Decision Making Bodies Section of this Title VI Program, has approval authority for
ARTS public transportation planning matters. Citizens’ participation and more specifically minority
participation in ARTS public transportation planning is through members in the ARTS Technical
Coordinating Committee and Citizen Advisory Committee and through involvement in ARTS public
transportation planning activities.
Efforts to encourage minority participation in public transportation planning activities include:
• Purchase notices in the minority oriented newspaper
• Press releases to minority oriented media for public meetings, hearings, and announcements of
document availability;
• Speaker Bureau presentation and Community meetings throughout the ARTS area
• Locating public hearing and public meetings at accessible facilities located in or near minority
neighborhoods; i.e. The Augusta Richmond County Civic Center and the Municipal Building; and
• Public hearing and meeting notices are mailed to 17 neighborhood associations, at least six of
which represent neighborhoods consisting primarily of minority residents.
In addition to the efforts described above to involve minorities in public transportation planning, the
Augusta Transit Department organized a Transit Advisory Committee that meets monthly to discuss public
transit issues. This committee will be made up of 10 representatives from each district with a total of 10
members. ARTS planning staff assists the AT with technical support on the committees’ activities.
Minority Representation on Decision Making Bodies
The Augusta Regional Transportation Study operates under a five committee structure; a Policy
Committee responsible for overall direction and conclusions of ARTS; a Citizen Advisory Committee
designed to prove the ARTS process with general citizen input; a Technical Coordinating Committee that
conducts the technical analysis necessary to maintain ARTS; a Test Network Subcommittee that provide
detail information on their jurisdiction transportation efforts; and a South Carolina Policy Sub-Committee
that is responsible for ensuring that the South Carolina portion of ARTS is kept up-to-date.
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The Policy Committee is responsible for the establishment of policy and overall guidance of ARTS. In
carrying out its responsibilities, it receives recommendations and in turn, makes the decision that actually
sets transportation priorities. Its membership consists of the elected representatives of each of the
governmental units in the ARTS area. The Policy Committee has eighteen (19) members: fifteen (15) White
males, one (2) Black males, one (1) Black Female and one (1) White females.
The Citizen Advisory Committee provides for public involvement in the ARTS process. The membership is
structure so that all portions of the study area are represented. It serves as a sounding board for and a
generator of community interest. It provides a balance to the technical input provided by the Technical
Coordinating Committee. The Citizen Advisory Committee has nine (9) members; five (5) White males,
one (1) Black male, one (1) Hispanic male, one (1) Black female, one Other race male (1), Five (5) Vacant.
The Technical Coordinating Committee is the group that conducts the technical review of planning studies
relating to the transportation system in the ARTS area. Its membership is composed of key staff member
of participating government jurisdiction in the ARTS process. The Technical Coordinating Committee has
Twenty-one (21) members: sixteen (16) White males, three (3) White females, one (1) Other Race male,
and one (1) Black female.
Technical Test Network Subcommittee (TTNS) meets quarterly and is composed of local project sponsors
and representatives who provide detailed information on their jurisdiction transportation efforts. This
committee is established to inform ARTS regarding specific project costs, schedule, and description. The
information is passed onto the TCC and CAC for further processing. The Technical Test Network
Subcommittee has twenty-three (23) members.
The South Carolina Policy Subcommittee serves in an advisory capacity to the ARTS Policy Committee and
is responsible for ensuring that the South Carolina portion of ARTS is kept up-to-date. The South Carolina
Subcommittee is comprised of local elected officials (voting members), and federal, state, and local
appointed personnel (nonvoting members) representing the South Carolina part of the study area. The
South Carolina Policy Subcommittee has twenty (20) members.
The Transit Citizen Advisory Committee (TCAC) acts as a representative body for the citizens of Augusta,
Georgia, and serves in an advisory capacity to the Augusta Transit Department. They are a positive catalyst
between Augusta Transit, the community, and the Augusta Commission. The TCAC provides comments on
transportation, plans, programs, and respective transit studies and will assist Augusta Transit in publicizing
transportation projects and plans to neighborhoods and provide feedback, to the department. The
following table is a list of their meet members and demographic.
Augusta Planning and Development Department regularly attends TCAC meetings to provide updates on
the MTP, TIP, and public transit planning activities. TCAC meets on the fourth Thursday of every month at
4:00 p.m. and consists of twelve (12) members: four (4) black males, one (1) white female, and seven (7)
vacancies. Since the COVID-19 pandemic, Augusta Transit holds its regularly scheduled TCAC meetings
through virtual zoom meetings.
Public involvement during the period covered by this Title VI Update is through formal as well as informal
public and committee meetings on the following dates. ARTS takes an active role with local media –
interviews, articles, and press releases – ensuring the public is always notified of public meetings. This was
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done in coordination with social media – Facebook and Twitter – each meeting is initiated through a
comprehensive media broadcast notifying residents and businesses in all four counties of these events.
2050 MTP Public Meetings
In FY 2020, public meetings were held between Tuesday, August 8th, 2019, and Thursday, October 10th,
2019 in which the public was invited to review and comment on the ARTS 2050 Metropolitan
Transportation Plan (MTP).
FY 2020
Location Date Time
Aiken County Government Complex
August 8th, 2019 5:30 pm to 8:00 pm
Sandlapper Room
1930 University Parkway
Aiken, SC 29801
TW Josey High School
August 8th, 2019 5:30 pm to 8:00 pm
Media Center
1701 15th Street
Augusta GA 30901
First Baptist Church of Augusta
October 10th, 2019 5:30 pm to 8:00 pm
3500 Walton Way Ext
Augusta GA 30909
Columbia County Government Center
October 10th, 2019 5:30 pm to 8:00 pm
Auditorium, Building A
630 Ronald Reagan Drive
Evans, GA 30809
TIP Public Meetings
In FY 2021, virtual public meetings were held between Tuesday, January 12th, 2021 to Thursday, January
14th, 2021. The purpose of the Virtual Public Meetings was to allow the public to review and comment
on the ARTS MPO draft Georgia FY 2021-2024 and South Carolina FY 2021-2027 TIP.
FY 2021
Location Date Time
Virtual Zoom Public Meeting
January 12th, 2021 5:30 pm to 6:30 pm
January 13th, 2021 12:00pm to 1:00pm
January 13th, 2021 5:30 pm to 6:30 pm
January 14th, 2021 12:00pm to 1:00pm
January 14th, 2021 5:30 pm to 6:30 pm
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TIP Public Notice
Announcements were posted on the website and nine local newspapers:
1. Augusta Chronicle
2. The North Augusta Star
3. Aiken Standard
4. Metro Spirit
5. Bienvenidos
6. Columbia Co News Time
7. Urban Pro Weekly
8. The Signal – Fort Gordon Newspaper
9. Globe/ aka Signal Newspaper
ARTS MPO Committee Meetings
All ARTS Committee Meetings are held at Room 215, Second Floor Committee Room Municipal Building,
Augusta, Georgia. Since the COV-19 pandemic in FY 2020, the majority of the ARTS Committee Meetings
have been held through Zoom meetings.
Policy Committee
September 3, 2020, December 3, 2020 February 25, 2021 June 3, 2021
Technical Coordinating Committee
August 12, 2020, November 12, 2020 January 28, 2021 May 12, 2021
Citizen Advisory Committee
August 12, 2020, November 12, 2020 January 28, 2021 May 12, 2021
Test Network Subcommittee
Test Network Subcommittee Meetings are called on an as-needed basis.
Joint ARTS MPO Committee Meetings
August 12, 2020, November 12, 2020 January 28, 2021 May 12, 2021
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TITLE VI
FEDERAL TRANSIT ADMINISTRATION
COMPLIANCE AND IMPLEMENTATION
FOR
PUBLIC TRANSPORTATION SERVICE AND OPERATIONS
AUGUSTA TRANSIT DEPARTMENT
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Augusta Transit (AT) Implementation
Overview and Objectives
Augusta Transit (hereinafter “AT”), as a department of the City of Augusta, Georgia is responding to
applicable chapters of Circular FTA C 4702.1A, dated May 13, 2007.
The City of Augusta, Georgia, through its operation and management of AT, makes every effort to ensure
that transportation services are provided at a consistent level and quality to everyone without regard to
race, color, or national origin. Through its planning process, the City has reviewed social and economic
effects of programs and activities on minority populations and low-income populations and has targeted
service to the extent possible to these areas.
Through public hearings and various other meetings, as well as through presentations to public groups,
the City has promoted full and fair participation of all affected populations in transportation decision-
making. On occasion, members of the minority and low-income population have called or visited AT’s
office in order to request service maps and make recommendations as to pockets of the population that
could be better served. As a result, routes have been modified to include those pockets of low-income
residents while maintaining an effective and on-time transit route.
The City has made all possible efforts to prevent the denial, reduction, or delay in benefits related to
programs and activities that benefit minority populations or low-income populations, particularly in
service to disabled riders. AT’s staff includes a full-time ADA Coordinator who assists riders with
identifying and obtaining the most practical services available.
Though limited in meaningful access to programs and activities by persons with limited English Proficiency,
AT uses the local media, especially the Spanish-English newspaper El-Augustino, to apprise customers of
changes in transportation programs and services. At El-Augustin notices and advertisements about
changes, forums, or meetings are translated into Spanish. According to the 2010 Census, only 2.35% of
the population served by the transit system is of Hispanic origin. To the extent that funds and resources
permit, AT has had route brochures and system maps translated into Spanish. The City of Augusta’s
homepage, www.augustaga.gov, includes a link for translating all the site’s pages into Korean, Italian,
French, Japanese, German, and Spanish.
Through its Title VI Plan and signed Assurances, the City will abide by DOT Order 5610.2, Environmental
Justice, and DOT Limited English Proficiency, 70 FR 74087. All third-party contractors will also be required
to comply with the guidance of the circulars. Further, the City and its third-party contractors at any tier
of a project will provide services without regard to race, color, creed, national origin, sex or age, and will
prohibit discrimination in employment or business opportunity.
Requirements for Applicants
1. REQUIREMENT TO PROVIDE TITLE VI ASSURANCES
The City of Augusta, Georgia, has submitted all required annual certifications and assurances to
the Federal Transit Administration.
General Requirements and Guidelines
1. REQUIREMENT TO PROVIDE AN ANNUAL TITLE VI CERTIFICATION AND ASSURANCE
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The City of Augusta, Georgia, annually submits certifications and assurances to FTA as a part of its
application process. Further, the City requires compliance with the assurances and certifications
from each of its third-party contractors.
2. REQUIREMENT TO DEVELOP TITLE VI COMPLAINT PROCEDURES
The City of Augusta, Georgia, has developed Title VI Complaint Procedures in compliance with 49
CFR Section 21.9(b). They are attached as a part of the Title VI plan.
3. REQUIREMENT TO RECORD TITLE VI INVESTIGATIONS, COMPLAINTS, AND LAWSUITS
Currently, there is no investigation being conducted against the City of Augusta, Georgia, by one
individual as it regards Title VI complaints, lawsuits, or discrimination. Should such investigations
occur, the City has set up a complaint process whereby individuals may file a formal written
complaint with the Office of the City Administrator. A copy of the complaint process is attached
hereto as (Attachment E). Pursuant to Title VI, the City will maintain a list of active investigations
of allegations about discrimination based on race, color, or national origin. This list shall include
the filing date of the investigation, lawsuit, or complaint; a summary of the allegation(s); the
status of the investigation, lawsuit, or complaint; and actions taken by the recipient or sub-
recipient in response to the investigation, lawsuit, or complaint.
4. REQUIREMENT TO PROVIDE MEANINGFUL ACCESS TO LIMITED ENGLISH PROFICENCY PERSONS
The City of Augusta, Georgia, through AT, is continuing to work on methods to ensure that
individuals who are limited English proficient (LEP) have meaningful access to public
transportation and to the benefits, services, information, and other important parts of City
programs and activities. As stated in Chapter II of this response, AT arranges to have
advertisements and notices published in El-Augustino, a local Hispanic newspaper. As evidenced
by the demographic information attached to this Title VI plan, just 2.35% of the population in the
AT service area is of Hispanic origin. To the extent that funds and resources permit, AT intends to
translate route brochures and update its website for easier access by people with Limited English
Proficiency. The Augusta Regional Transportation Study, a colorful pamphlet about the AT’s work
with local planning agencies, has been available in Spanish since June 2008. Another colorful
publication, Augusta Transit System Map, which has information in Spanish as well as English, has
been available since December 2008. Both publications are offered without charge at AT’s
headquarters and terminals. As has been stated, the City of Augusta’s homepage includes a link
for translating all its departments’ web pages, AT’s included, into Korean, Italian, French,
Japanese, German, and Spanish. Our Administrative staff maintains access to bilingual
(English/Spanish) interpreters. Upon request by Limited English Proficiency persons contacting
AT, bilingual interpreters can be made available to answer questions.
5. REQUIREMENT TO NOTIFY BENEFICIARIES OF PROTECTION UNDER TITLE VI
In order to comply with 49 CFR Section 21.9(d), information to the public regarding their Title VI
obligations and the protections against discrimination afforded to them by Title VI is provided by
Augusta Transit. Information is disseminated to the public through public notices and posting on
Augusta Transit’s website.
6. REQUIREMENT TO PROVIDE ADDITIONAL INFORMATION UPON REQUEST
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The City of Augusta, Georgia, acknowledges that at the discretion of FTA, information other than
that contained in Circular FTA C4702.1A may be requested in writing from recipients or sub-
recipients to investigate complaints of discrimination or to resolve concerns about possible
noncompliance with Title VI.
7. REQUIREMENT TO PREPARE AND SUBMIT A TITLE VI PROGRAM
a. Summary of public outreach and the involvement activities undertaken since the last submission
and a description of steps taken to ensure that minority and low-income people had meaningful
access to these activities.
Since the last Title VI submission, AT has been involved in numerous activities to ensure
involvement of minority and low-income individuals. AT is involved with and committed to the
community and its citizens by the giving of time and expertise to the following organizations:
Georgia Transit Association (GTA), American Public Transportation Association (APTA), Citizens
Advisory Committee (CAC), Technical Coordinating Committee (TCC), Mayor’s Council on
Homelessness, CSRA Partnership for Community Health, Walton Community Seniors Advisory
Council, Human Service Coordination Group, Walton Options Training Program, and the
Department of Family and Children Services.
b. A copy of the agency’s plan for providing language assistance for persons with Limited English
Proficiency that was based on the DOT Limited English Proficiency Guidance or a copy of the
agency’s alternative framework for providing language assistance.
As stated in Chapter II of this response, AT arranges to have advertisements and notices published
in El-Augustino, a local Hispanic newspaper. As evidenced by the demographic information
attached to this Title VI plan, just 2.35% of the population in the AT service area is of Hispanic
origin. To the extent that funds and resources permit, AT intends to translate route brochures.
As previously mentioned, The Augusta Regional Transportation Study and Augusta Transit System
Map are two colorful publications that have been freely available, with information in Spanish,
since their introduction in 2008; and the City of Augusta’s homepage includes a link for translating
all its departments’ web pages, AT’s included, into Korean, Italian, French, Japanese, German, and
Spanish for the benefit of Limited English Proficiency persons. Our Administrative staff maintains
access to bilingual (English/Spanish) interpreters. Upon request, bilingual interpreters can be
made available to answer questions.
Although it is not cost-efficient to develop a full Limited English Proficiency plan based on the
service area and limited resources of the transit system, the absence of such a plan will not
eliminate the City’s and Transit Department’s dedication to ensure that Limited English
Proficiency persons have meaningful access to services and activities. As indicated above,
schedules and brochures have been and will be developed to meet the needs of Limited English
Proficiency participants, and outreach will be continued through the media, El-Augustino
included.
c. A copy of the agency procedures for tracking and investigating Title VI complaints.
See attached Transit Title VI Policy and Complaint Process (Attachment E).
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d. A list of any Title VI investigations, complaints, or lawsuits filed with the agency since the time of
the last submission. This list should include only those investigations, complaints, or lawsuits that
pertain to the agency submitting the report, not necessarily the larger agency or department of
which the entity is a part.
No Title VI investigations, complaints, or lawsuits have been filed with the agency since the time
of the last submission.
e. A copy of the agency’s notice to the public that it complies with Title VI and instructions to the
public on how to file a discrimination complaint. See attached notice (Attachment E)
8. GUIDANCE ON CONDUCTING AN ANALYSIS OF CONSTRUCTION PROJECTS
Not applicable to this project.
9. GUIDANCE ON PROMOTING INCLUSIVE PUBLIC PARTICIPATION
a. Coordinating with individuals, institutions, or organizations and implementing community-based
public involvement strategies to reach out to members in the affected minority and/or low-
income communities.
Since the last Title VI submission, AT has been involved in numerous activities to ensure the
involvement of minority and low-income individuals. AT is involved with and committed to the
community and its citizens by the giving of time and expertise to the following organizations:
Georgia Transit Association (GTA), American Public Transportation Association (APTA), Citizens
Advisory Committee (CAC), Technical Coordinating Committee (TCC), Mayor’s Council on
Homelessness, CSRA Partnership for Community Health, Walton Community Seniors Advisory
Council, Human Service Coordination Group, Walton Options Training Program, and the
Department of Family and Children Services.
b. Providing opportunities for public participation through means other than written
communication, such as personal interviews or the use of audio or video recording devices to
capture oral comments.
In order to integrate, into community outreach activities, considerations expressed in the DOT
Order on Environmental Justice, and the DOT Limited English Proficiency Guidance, recipients and
sub-recipients should seek out and consider the viewpoints of minority, low-income, and Limited
English Proficiency populations in the course of conducting public outreach and involvement
activities. An agency’s public participation strategy shall offer early and continuous opportunities
for the public to be involved in the identification of social, economic, and environmental impacts
of proposed transportation decisions.
c. Using locations, facilities, and meeting times that are convenient and accessible to low-income
and minority communities.
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Efforts to involve minority and low-income people in public involvement activities can include
both comprehensive measures, such as placing public notices at all stations and in all vehicles,
and measures targeted to overcome linguistic, institutional, cultural, economic, historical, or
other barriers that may prevent minority and low-income people and populations from effectively
participating in a recipient’s decision-making process.
d. Using different meeting sizes or formats, or varying the type and number of news media used to
announce public participation opportunities, so that communications are tailored to the
particular community or population.
AT advertises in local media when public hearings or other events are held. It advertises in the
minority-owned and -operated Metro Courier, a weekly newspaper targeting the local black
community, and also advertises in El-Augustino, although it is published infrequently. It should
be noted, as evidenced by the demographic information attached to this Title VI plan, that 2.35%
of the population in the area served by AT is of Hispanic origin.
e. Implementing DOT’s policy guidance concerning recipients’ responsibilities to LIMITED ENGLISH
PROFICIENCY persons to overcome barriers to public participation.
As mentioned above, it is not cost-efficient to develop a full Limited English Proficiency plan,
because of the Transit Department’s service area and limited resources. Still, the absence of such
a plan will not eliminate AT’s dedication to ensure that Limited English Proficiency persons enjoy
meaningful access to public transportation and to City programs or activities. It should be noted,
as evidenced by the demographic information attached to this Title VI plan, that 2.35% of the
population in AT’s service area is Hispanic.
Program-Specific Requirements and Guidelines for Recipients Service Large Urbanized Areas
1. REQUIREMENT TO COLLECT DEMOGRAPHIC DATA
The City of Augusta, Georgia, has selected Option A for this portion of the Title VI plan. Attached are
demographic and service profile maps depicting 2010 census tract data for Richmond County,
Georgia, and for any surrounding areas being served by AT. These maps were prepared using GIS
technology. Included is a base map of the service area that shows each Census tract. Information
regarding traffic analysis zones, major streets and highways, and major activity centers or transit trip
are not applicable to this project.
Augusta Transit’s fixed transit facilities consist of a headquarters, a transfer terminal, and a major
transfer point. On Oct 22, 2020, Augusta Transit relocated to a new office main headquarters and bus
maintenance facility. The new facility is located at 2844 Regency Blvd, Augusta, GA 30904.
The fixed-route service is called Augusta Transit and the ADA service is known as AT Paratransit. The
paratransit service is available to persons certified as eligible for ADA service. The paratransit service
is operated within a ¾ mile radius of each fixed route. As such, its service area is not separately
identified on the transit service overlay.
Census tract areas are shaded and include percentages of minority and low-income populations in
which the transit routes currently travel. A Population/Racial Distribution Chart is also included by
the census tract and the total number and percentage of low-income people within each zone or tract.
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2. REQUIREMENT TO SET SYSTEMWIDE SERVICE STANDARDS
a. Effective Practices to Fulfill the Service Standard Requirement: The City of Augusta, Georgia,
through its Public Transit Department, has developed the following service standards:
i. Vehicle Load - The load factor policy for AT is defined as follows: a load factor exceeding 1:1.5
recorded at any point along the routes will be the basis for increasing service.
ii. Vehicle Headway - Service on each of the routes operated by AT varies in response to the load
factor policy described above or in response to other factors warranting an adjustment in
service. AT operates some routes with a 40-minute headway, a route with a 60-minute
headway, a route with a 70-minute headway, and some routes with 80 minutes’ headway. In
addition, there are two routes whose headway is 40 minutes during peak hours and 80
minutes during other times.
iii. On-Time Performance - Currently, on-time performance is monitored visually through
supervisory ride checks and observations at the terminal or checkpoints. Plans are in place to
purchase AVL equipment to assist in determining on-time performance. Vehicles are
currently equipped with 800 MHz radios so that the drivers can be in constant contact with
the base station should performance problems arise, i.e. breakdowns, traffic problems, or
other issues that could cause a driver to vary from the published schedule.
iv. Distribution of Transit Amenities - At the current time, AT offers more than 600 bus stop signs
at various locations throughout the service area. There is a transfer facility with heating and
air conditioning, restrooms, and an information booth. At the other main transfer point, AT
constructed a 20-foot-by30foot shelter and placed several benches for passengers’
convenience. Information materials (i.e., schedules and system maps) are provided to the
public at no cost.
v. Service Availability - The Augusta Transit system sets its schedules so as to maximize
convenience to riders and thereby increase ridership. Schedules are reviewed through
periodic evaluations of the routes and by staff members’ serving on various committees and
meeting with members of the general public (including low-income, minority, disabled and
elderly persons).
Currently, the system provides service routes to public agencies, post-secondary educational
institutions, shopping areas, and local hospitals. As to on-demand response for ADA service,
the area within three-quarters of one mile of a route is considered to be within the route’s
service area.
The Augusta Transit system is part of the larger Augusta, Georgia, an urban system as
designated by the Census tract. Consequently, the AT system receives no operational dollars
from FTA and must rely on the limited funding from local county sources.
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3. REQUIREMENT TO SET SYSTEM-WIDE SERVICE POLICIES
AT is of the opinion its system-wide service policies guard against service design and operational
policies that have disparate impacts on passengers.
a. Effective Practices to Fulfill the Service-Policy Requirement.
i. Vehicle assignment - Twenty-five buses are currently available to provide service on AT’s 9
fixed routes. The buses are identically equipped and are assigned to routes based on
ridership. Eight buses are available to provide on-demand service to customers certified as
eligible for ADA service.
ii. Transit security - Staff and drivers are always alert to possible security or criminal threats.
Plans are to purchase surveillance equipment on all AT’s vehicles and to improve the security
and surveillance at all AT’s facilities. The technology is to be developed without regard to
race, color, and national origin.
4. REQUIREMENT TO EVALUATE SERVICE AND FARE CHANGES
The City of Augusta, through AT, chose Option B – a locally developed procedure for the evaluation of
service and fare changes. A copy of the criteria developed is attached, and defines a major service change
as one that affects 20% or more of the total system ridership. Service changes are conducted without
discriminatory impact. During the development of this policy, the effect of service and fare changes on
minority and low-income persons was considered. Maps were developed for view during public hearings,
and census tract data were considered as a part of the process. On March 2, 2009, prices for fares and
transfers were uniformly raised for all customers regardless of race, color, and national origin. This
increase was reported by the local print and broadcast media and is documented on AT’s website. It was
the first fare increase since 2001. There haven’t been any increases in fares since 2009.
5. REQUIREMENT TO MONITOR TRANSIT SERVICE
The City of Augusta, Georgia, through AT, has selected Option D – Locally Developed Alternative – to meet
this portion of the Title VI plan. In reviewing the routing options, the funds available, and the census tract
information, transit service was monitored to assure that “no person or group of persons were
discriminated against with regard to the routing, scheduling, or quality of service of transportation service
furnished as a part of the project on the basis of race, color, or national origin. Frequency of service, age
and quality of vehicles assigned to routes, quality of stations serving different routes, and location of
routes were not determined on the basis of race, color, or national origin.”
6. REQUIREMENT TO PREPARE AND SUBMIT A TITLE VI PROGRAM
The City of Augusta, Georgia, through AT, has prepared and will submit this Title VI program to the regional
FTA civil rights officer. It is the opinion of the City and AT that this plan contains all of the required
information, such as:
a. A copy of the agency’s demographic analysis of its beneficiaries.
b. Copies of system-wide service standards and system-wide service policies adopted by the agency.
Service changes and fare changes criteria and documentation.
c. Information regarding service monitoring.
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CHAPTER VI:
NOT APPLICABLE TO THIS PROJECT
CHAPTER VII:
NOT APPLICABLE TO THIS PROJECT
CHAPTER VIII: COMPLIANCE REVIEWS
AT resolved all findings during its last triennial review. No Title VI findings were noted.
CHAPTER IX: COMPLAINTS
AT has not had any Title VI complaints reported to date.
CHAPTER X: EFFECTING COMPLIANCE
The City of Augusta, Georgia, has cleared all the AT’s Triennial issues from 2012 and has not been notified
of any further compliance issues to date.
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Limited English Proficiency Plan
Introduction
The purpose of this Limited English Proficiency policy guidance is to clarify the responsibilities of recipients
of Federal financial assistance from the U.S. Department of Transportation (DOT) and assist them in
fulfilling their responsibilities to Limited English Proficient (hereinafter “LEP”) persons, pursuant to Title
VI of the Civil Rights Act of 1964 and implementing regulations. It was prepared in accordance with Title
VI of Civil Rights Act of 1964, 42 U.S.C. 2000d, et seq., and its implementing regulations provide that no
person shall be subjected to discrimination on the basis of race, color, or national origin under any
program or activity that receives federal financial assistance.
Executive Order 13166
Executive Order 13166 “ Improving Access to Services for Persons with Limited English Proficiency was
signed into law by President William J. Clinton on August 11, 2000,” reprinted at 65 FR 50121 (August 16,
2000), directs each Federal agency that is subjected to the requirements of Title VI to publish guidance
for its respective recipients clarifying that obligation. Executive Order 13166 further directs that all such
guidance for its respective recipients clarifying that obligation. Executive Order 13166 further directs that
all such guidance documents be consistent with the compliance standards and framework detailed in the
Department of Justice’s (“DOJ”) Policy Guidance with the compliance standards and framework titled
Improving Access to Services for Persons with Limited English Proficiency. The purpose of this order was
to ensure that people who had very limited ability to read, write, and speak English were provided the
necessary assistance so they may access the same service as those who knew English proficiently. This
order was geared to safeguard the use of federal funds. Each Federal agency is required to follow Title VI
stipulations; any agency receiving federal funds is equally required to follow them as well. U.S.
Department of Transportation’s publication of Policy Guidance Concerning Recipients’ Responsibilities to
Limited English Proficient Persons ensures people are not excluded from DOT assistance programs and
activities simply due to communication.
Plan Summary
Augusta, Georgia has developed this Limited English Proficiency Plan (LEP) to help identify reasonable
steps to provide language assistance for LEP persons seeking meaningful access to Augusta Transit
services as required by Executive Order 13166. A Limited English Proficiency person is one who does not
speak English as their primary language and who has a limited ability to read, write, or understand English.
Elements
The essential elements of a Limited English Proficiency Plan are as follow:
1. Identification of LEP persons
2. Identification of Language Assistance
3. Training Staff
4. Notices to LEP persons
This plan details procedures on how to identify a person who may need language assistance, the ways in
which assistance may be provided, training staff, how to notify LEP persons that assistance is available,
and information for future plan updates.
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Four-Factor Analysis
The first two elements – Identification of LEP Persons, and Language Assistance - are conducted through
a four-factor analysis. While determining the extent of the obligation to provide LEP services in the
development of its plan, Augusta, Georgia through Augusta Transit Department and Augusta Planning and
Development Department conducted the four-factor LEP analysis as it applies to public transit and
metropolitan transportation planning relative to guidance under the U.S. Department of Transportation.
The four-factor analysis includes:
1. Identification of the number or proportion of LEP persons eligible in the AT service area who may
be served or likely to encounter ARTS metropolitan transportation planning process and an AT
program, activity, or service;
2. The frequency with which LEP individuals come in contact with ARTS, metropolitan transportation
planning process, and an AT service.
3. The nature and importance of the program, activity, or service provided by the AT to the LEP
population;
4. The resources available to the AT and overall cost to provide LEP assistance.
A brief description of these considerations for the ARTS metropolitan transportation planning process and
AT services is provided in the following sections.
ARTS uses the four-factor analysis to identify the number of LEP persons, frequency of LEP persons utilizing
the program, nature of the program, and availability and cost of resources. Data is compiled using 2010.
1st Factor: Number or proportions of LEP persons in ARTS
Table 14: Countywide LEP Population in ARTS MPO area
Columbia Richmond Aiken Edgefield
Speak Only English 109,932 85% 176,108 87% 117,828 88% 1,195 92%
Speak English Only or Speak English “Very Well" 6,841 5% 8,399 4% 4,903 4% 26 2%
Speak English “Less than "Very Well 5,210 4% 3,580 2% 3,332 2% 22 2%
Source: US Census Bureau, American Community Survey, 5-Year Estimates, 2015-2019
2nd Factor: Frequency of LEP person contact with ARTS
While the number of LEP persons in the ARTS area is relatively low, the frequency of how often they will
utilize public transportation services in the region may increase. They will facilitate the requirements to
develop appropriate strategies necessary to meet their langue needs. It is this small yet growing number
of LEP persons in the ARTS area who will make the most use of public transportation and ARTS staff will
be prepared and ensure they receive the same quality services as everyone else in the region.
3rd Factor: Nature or importance of the program for LEP persons
Public input during various phases of the Metropolitan Transportation planning process and TIP. From
public meetings regarding Transportation Improvement Programs to attending local speaker bureau and
civic organization meetings, meeting local residents directly and exchanging information with them about
local transportation issues helps ARTS understand and plan for their needs. Presentations, handouts, and
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personal conversations are conducted with the public to show ARTS’s commitment to the growing
regional transportation network.
4th Factor: Availability of resources and overall costs
LEP plan is primarily funded through FTA Section 5303 program, assisting local and regional transportation
agencies with resources necessary to meet the needs of LEP persons. Assistance through these programs
comes in the form of the following initiatives for ARTS:
• Provide translation on an as-needed basis.
• Coordination with Board of Education to assist in data collection and analysis of LEP persons in
the ARTS area.
• GIS analysis of LEP persons in the ARTS area and their use of transportation in urbanized and rural
areas.
• Publication of ARTS documents in multiple languages upon request by the public.
Safe Harbor Stipulation
This stipulation of Title VI provides recipients of federal funds an absolute certainty means of verifying
their compliance to Limited English Proficiency requirements through written translation. Safe Harbor is
met when agencies provide a written translation of all vital documents for any language for groups of
people that consist of 5% or 1,000 – whichever is less – of the people serviced by the agency. Not providing
all translation does not constitute a breach of the safe harbor, simply a guideline in the event they seek
to ensure absolute compliance. Oral communication can also be conducted in situations where extensive
writing proves overburden to the agency.
AT implementation of the four-factor analysis relative to public transit services and operations:
1. Number and Proportion of (LEP) Persons Served or Encountered in the Service Area Population.
The Augusta Transit (AT), has examined the information posted from the U.S. Census Bureau’s
report of 2010 on Richmond County, Georgia. As can be seen from the table at the end of this
analysis, the area then had and may still have 181,028 persons altogether, including 2,896 persons
(1.6% of the total population) who said they spoke English “less than very well”. Of these LEP
persons, a population of 11,168 were estimated as Limited-English persons, while a population of
3,334 were counted as persons who spoke a language other than English; German, French,
Korean, Chinese, Arabic, Gujarathi, Vietnamese, Japanese, Persian, Thai, or Portuguese.
2. Frequency in which LEP Persons Come into Contact with the Program:
AT has never had a request for an interpreter. Supervisors report having little to no contact with
LEP individuals who make themselves known by requesting assistance. Of the few requesting
assistance, most are Hispanics. Supervisors say they have been able to handle questions by
pointing to or writing down schedule information. Two supervisors have reported helping an LEP
Asian Indian gentleman by phoning his wife or a friend, both of whom could function as an
interpreter.
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3. Nature or Importance of the Program
The parts of Richmond County served by AT including hospitals, schools, stores, libraries, parks,
community centers, recreation facilities, government buildings, and numerous businesses (e.g.,
hotels) where LEP individuals may work. The Hispanic community (5,560 persons or 3% of the
total population) constitutes the largest non-English group. (According to census tracts, Hispanics
make up 2.17% of the population where AT provides route service.) AT ha reached out to LEP
members of this group by printing brochures and maps in Spanish and by advertising in El-
Augustino, the area’s monthly Hispanic newspaper.
4. Resources Available and Cost:
To assess the available resources, Augusta Georgia through AT has identified and contacted local
individuals who are willing and able to interpret or translate for LEP Hispanics, and has learned of
their fees. AT is exploring the feasibility of using the telephonic interpreting services of Language
Line (www. Languageline.com) to assist non-Hispanic LEP persons, and has contacted the East
Central Georgia Regional Library about assembling a list of local organizations that can help with
reaching and assisting current and potential LEP riders.
How to Identify an LEP Person Who Needs Language Assistance?
Below are tools to help identify persons who may need language assistance:
1. Examine records request for language assistance from past meetings and events to
anticipate the possible need for assistance at upcoming meetings;
2. When AT-sponsored workshops or conferences are held, set up a sign-in sheet table, have
a staff member greet, and briefly speak to each attendee. To informally gage the
attendee’s ability to speak and understand English, ask a question that requires a full-
sentence reply.
3. Have the Census Bureau’s “I Speak Cards” at the workshop or conference sign-in sheet
table. While staff may not be able to provide translation assistance at this meeting, cards
are an excellent tool to identify language needs for future meetings. Also, have the cards
available at the AT Customer Service Area; and
4. Survey drivers and other first-line staff on an annual basis at the beginning of each fiscal
year regarding their experience of having any direct or indirect contact with LEP
individuals.
Language Assistance Measures
Augusta Georgia through AT and APDD has or will implement the following LEP procedures. The creation
of these steps are based on the very low percentage of persons speaking other languages or not speaking
English at least “well”, and the lack of resources available in the AT and ARTS service area:
1. Census Bureau’s “ Speak Cards” are to be located at the Customers Service window in the Transit
Facility at all times.
2. When an interpreter is needed, in person or on the telephone, and the staff has exhausted the
above options, staff will first attempt to determine what language is required. Staff shall use the
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telephone interpreter service- Language Line Service at http: //www.languageline.com. On the
Language Line home page, the staff will select the Need an Interpreter Now link and follow the
directions to receive and access the code.
Staff Training
This plan is part of each ARTS staff member’s library, serving as a resource for Title VI requirements and
policies currently in place. Certain staff members are proficient in other languages while others will be
provided the necessary training so they too may interact with the public more directly. This document is
made available both as a hard copy and online as a digital one so they may access it anywhere. The public
may also obtain a copy of this for their reference in any language they require.
Training topics are listed below:
1. Understanding the Title VI policy and LEP responsibilities;
2. What language assistance services the AT offers;
3. Use of LEP “ I Speak Cards”;
4. How to use the Language Line interpretation and translation services;
5. Documentation of language assistance request;
6. How to handle a Title VI and / or LEP complaint (See Attachment E).
LEP Notifications
Augusta Georgia through ARTS regularly publicizes a local newsletter throughout the year in a variety of
languages primarily but not limited to Spanish to ensure LEP persons are kept up to date on local
transportation planning projects. ARTS and AT also publicizes notices and reviews of reports and
publications through a variety of media outlets informing LEP persons of public transportation services
and MPO transportation planning meetings. These initiatives include the following:
• Signs in Spanish and Asian (Korean) Languages on buses and at transit stations
• Local newspapers, news outlets, television and radio stations
• Neighborhood and faith-based organizations as well as stakeholder groups
• Presentations in schools, civic leagues, and speaker bureaus
The following are few options that ARTS and AT will incorporate when and /or if the need arises for LEP
outreach:
1. If the staff knows that they will be presenting a topic that could be of potential importance to an
LEP person or if staff will be hosting a meeting or a workshop in a geographic location with a
known concentration of LEP persons, meeting notices, flyers, advertisements, and agendas will
be printed in an alternative language, based on known LEP population in the area.
2. When running a general public meeting notice, staff will insert the clause, based on the LEP
population and when relevant, that translates into “A (insert alternative Language) translator will
be available”. For example: “Un traductor del idioma español estará disponible” This means “A
Spanish translator will be available”.
3. Key printed materials, including but not limited to maps and (schedules in the future) will be
translated and made available at the AT Transit Center, in the Office of Augusta Planning and
Development Department, and in public places listed in ARTS public participation plan, onboard
vehicles and in communities when a specific and concentrated LEP population is identified.
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Continued efforts to reach out to the public will be implemented as funding become more available.
Monitoring and Updating to LEP Plan
The LEP Plan is monitored and updated along with the ARTS Participation Plan both of which are subject
to review by the ARTS Technical Coordinating Committee and Citizen Advisory Committee. Both plans are
also guiding public outreach tools as part of the ARTS MTP and TIP. All documents are available to the
public in the primary LEP languages, Spanish and Asian (Korean), upon request.
At a minimum, AT will follow the Title VI Program update schedule for the LEP Plan. Each update should
examine all plan components such as:
1. How many LEP persons were encountered?
2. Were their needs met?
3. What is the current LEP population in Augusta Georgia and ARTS MPO area?
4. Has there been a change in the types of languages where translation services are needed?
5. Is there still a need for continued language assistance for previously identified projects, plans,
programs, and services? Are there other programs that should be included?
6. Have AT’s available resources, such as technology, staff, and financial costs changed?
7. Has Augusta Georgia fulfilled the goals of the LEP Plan?
8. Were any complaints received?
Dissemination of the AT Limited English Proficiency Plan
Augusta Georgia through the APDD and AT will include the LEP plan on its websites (www.augustaga.gov)
together with its Title IV Policy and Complaint Procedures. August Georgia’s Notice of Rights under Title
VI to the public posted in public places including Offices of APDD, AT, transit transfer facility, on all AT
vehicles, and in selected printed materials also refers to the LEP Plan’s availability.
Any person, including social service, nonprofit, and law enforcement agencies, and other community
partners with internet access will be able to access the plan. Copies of the LEP Plan will be provided, on
request, to any person(s) requesting the document via phone, in person, by mail or email. LEP person(s)
may obtain copies/translations of the plan upon request. Any questions or comments regarding this plan
should be directed to the Augusta Transit Department and Augusta Planning and Development
Department.
LEP Complain Processing
The public is also permitted to use the Title VI Complaint forms for any violations they feel may have been
made against them in regards to this LEP Plan. Title VI Complaint Form is provided in the Appendix as well
as online.
S1601: LANGUAGE SPOKEN AT HOME
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Subject
Augusta-Richmond County consolidated government (balance), Georgia
Total Percent Percent of specified language speakers
Speak English only or speak English "very well"
Percent speak English only or speak English "very well"
Speak English less than "very well" Percent speak English less than "very well"
Estimate Margin of Error Estimate Margin of Error Estimate Margin of Error Estimate Margin of Error Estimate Margin of Error Estimate Margin of Error
Population 5 years and over 183,124 +/-83 (X) (X) 179,790 +/-519 98.20% +/-0.3 3,334 +/-511 1.80% +/-0.3
Speak only English 171,956 +/-899 93.90% +/-0.5 (X) (X) (X) (X) (X) (X) (X) (X)
Speak a language other than English
11,168 +/-901 6.10% +/-0.5 7,834 +/-807 70.10% +/-4.1 3,334 +/-511 29.90% +/-4.1
SPEAK A LANGUAGE OTHER THAN ENGLISH
Spanish 5,341 +/-605 2.90% +/-0.3 3,715 +/-514 69.60% +/-6.8 1,626 +/-424 30.40% +/-6.8
5 to 17 years old 708 +/-243 0.40% +/-0.1 530 +/-243 74.90% +/-16.5 178 +/-112 25.10% +/-16.5 18 to 64 years old 4,267 +/-470 2.30% +/-0.3 2,923 +/-371 68.50% +/-7.2 1,344 +/-376 31.50% +/-7.2
65 years old and over 366 +/-101 0.20% +/-0.1 262 +/-115 71.60% +/-19.8 104 +/-69 28.40% +/-19.8
Other Indo-European languages
2,619 +/-622 1.40% +/-0.3 2,097 +/-484 80.10% +/-6.1 522 +/-225 19.90% +/-6.1
5 to 17 years old 180 +/-143 0.10% +/-0.1 157 +/-137 87.20% +/-22.7 23 +/-38 12.80% +/-22.7 18 to 64 years old 1,828 +/-469 1.00% +/-0.3 1,660 +/-436 90.80% +/-4.8 168 +/-96 9.20% +/-4.8
65 years old and over 611 +/-193 0.30% +/-0.1 280 +/-104 45.80% +/-16.8 331 +/-173 54.20% +/-16.8
Asian and Pacific Island languages
2,542 +/-330 1.40% +/-0.2 1,465 +/-301 57.60% +/-8.7 1,077 +/-245 42.40% +/-8.7
5 to 17 years old 141 +/-117 0.10% +/-0.1 99 +/-91 70.20% +/-44.8 42 +/-71 29.80% +/-44.8 18 to 64 years old 2,022 +/-331 1.10% +/-0.2 1,255 +/-278 62.10% +/-9.2 767 +/-217 37.90% +/-9.2
65 years old and over 379 +/-60 0.20% +/-0.1 111 +/-55 29.30% +/-14.7 268 +/-77 70.70% +/-14.7
Other languages 666 +/-250 0.40% +/-0.1 557 +/-218 83.60% +/-10.7 109 +/-83 16.40% +/-10.7 5 to 17 years old 34 +/-31 0.00% +/-0.1 21 +/-26 61.80% +/-45.0 13 +/-15 38.20% +/-45.0 18 to 64 years old 566 +/-222 0.30% +/-0.1 496 +/-203 87.60% +/-7.8 70 +/-49 12.40% +/-7.8
65 years old and over 66 +/-58 0.00% +/-0.1 40 +/-41 60.60% +/-47.5 26 +/-41 39.40% +/-47.5
60
CITIZENS 18 YEARS AND OVER
All citizens 18 years old and over
147,460 +/-525 (X) (X) 145,934 +/-561 99.00% +/-0.1 1,526 +/-215 1.00% +/-0.1
Speak only English 140,109 +/-868 95.00% +/-0.4 (X) (X) (X) (X) (X) (X) (X) (X)
Speak a language other than English
7,351 +/-653 5.00% +/-0.4 5,825 +/-640 79.20% +/-3.1 1,526 +/-215 20.80% +/-3.1
Spanish 3,600 +/-404 2.40% +/-0.3 2,983 +/-411 82.90% +/-4.7 617 +/-165 17.10% +/-4.7
Other languages 3,751 +/-500 2.50% +/-0.3 2,842 +/-443 75.80% +/-3.9 909 +/-161 24.20% +/-3.9
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APPENDICES
Appendix A: Title VI Program Checklist for All Grantees
All recipients should submit the following information to the Federal Transit Administration (FTA) as part
of their Title VI Program. Sub-recipients shall submit the information below to their direct recipient.
Provision Circular
Reference
Citation in DOT Title VI
Regulations or reference to the DOT
Order on
Environmental Justice
Reporting Requirement
Title VI Complaint Procedures Chapter IV, part 2 49 CFR 21.9(b) A copy of their procedures for filing a
Title VI complaint
INCLUDED AS ATTACHMENT
Record of Title VI investigations,
complaints, or lawsuits
Chapter IV part 3 48 CFR 21.9(b) A list of any Title VI investigations,
complaints, or lawsuits filed with the agency
since the time of the last submittal
NO INVESTIGATIONS, COMPLAINTS
OR LAWSUITS HAVE BEEN FILED SINCE THE
LAST SUBMITTAL
Access to Services by Persons
with
Limited English Proficiency
Chapter IV, part 4 49 CFR 21.5(b) and the DOT
Limited English
Proficiency Guidelines
Either a copy of the agency’s plan for
providing access to meaningful
activities and programs for persons
with Limited English Proficiency which
was based on the DOT Limited English
Proficiency guidance or a copy of the
agency’s alternative framework for providing
access to activities and programs.
ACTIONS DESCRIBED IN PLAN NARRATIVE
Notifying beneficiaries of
their rights under Title VI
Chapter IV part 5 49 CFR 21.9(d) A notice that it complies with Title VI and
procedures the public may follow to file a
discrimination complaint.
INCLUDED AS ATTACHMENT
Provision Circular
Reference
Citation in DOT Title VI
Regulations or reference to
the DOT
Order on
Environmental Justice
Reporting Requirement
Inclusive public participation Chapter IV part 9 DOT Order 5610 A summary of public outreach and
involvement activities undertaken since
the last submission and a description of
steps taken to ensure that minority persons
had meaningful access to these activities.
ACTIONS DESCRIBED IN PLAN NARRATIVE
62
Appendix B: Title VI Program Checklist for Recipients Serving Urbanized Areas with Populations of
200,000 People or Greater
All recipients providing service to geographic areas with 200,000 people or greater should submit the
following information to the Federal Transit Administration (FTA) as part of their Title VI Program.
Provision Circular
Reference
Citation Information to be included in the Title VI report
Demographic Data
Collection
Chapter V, Part 1 49 CFR
21.9(b);
Either demographic maps and charts prepared since the
most recent decennial
census, results of customer surveys that include demographic information, or
demographic information on beneficiaries through the
locally developed procedure.
INCLUDED AS ATTACHMENT
Service Standards Chapter V, Part 2 49 CFR
21.5(b)(2);
49 CFR
21.5(b)(7); Attachment
C to 49
CFR 21
System-wide service standards (such as standards for
vehicle load, vehicle headway, distribution of transit
amenities, on-time performance, transit availability, and
transit security).
INCLUDED IN PLAN NARRATIVE
Service Policies Chapter V, Part 3 49 CFR
21.5(b)(2);
49 CFR
21.5(b)(7); Attachment
C to 49
CFR 21
System-wide policies (such as policies for vehicle
assignment or transit security).
INCLUDED IN PLAN NARRATIVE
Equity Evaluation of
Service and Fare
Changes
Chapter V, Part 4 49 CFR
21.5(b)(2);
49CFR
21.5(b)(7); Attachment
C to 49
CFR 21;
An analysis of the impacts on minority and low-income populations of any significant
service and fare changes that occurred since the previous
report was submitted. INCLUDED IN PLAN NARRATIVE
Monitoring Chapter V, Part 5 49 CFR
21.5(b)(2);
49CFR
21.5(b)(7); Attachment
C to 49
CFR 21;
The results of either level of service monitoring, quality of
service monitoring, analysis of customer surveys, or locally
developed monitoring procedure.
INCLUDED IN PLAN NARRATIVE
63
Appendix C: FTA FISCAL YEAR 2017 CERTIFICATIONS AND ASSURANCES
64
65
Appendix D: MPO Certification
CERTIFICATION OF THE
AUGUSTA REGIONAL TRANSPORTATION STUDY
Be it known to all, the below signees do hereby endorse and certify the Metropolitan Planning Process for
the Augusta Regional Transportation Study (ARTS), and further certify that the Metropolitan Planning
Process is being conducted in accordance with all applicable requirements of:
I. 23 U.S.C. 134, 49 U.S.C. 5305, and this subpart
o Agreements are in place to address the responsibilities of each MPO for its share of the overall Metropolitan
Planning Area (MPA), where multiple Metropolitan Planning Organizations share geographic portions of a
Transportation Management Area (TMA).
o All major modes of transportation are members of the MPO.
o Any changes to the MPA boundaries were reflected in the Policy Board representation.
o Agreements or memorandums are signed and in place for identification of planning responsibilities among
the MPO, GDOT, public transit operator(s), air quality agency(ies), or other agencies involved in the planning
process.
o Roles and responsibilities are defined for the development of the Metropolitan Transportation Plan (MTP),
Transportation Improvement Program (TIP), Unified Planning Work Program (UPWP), and other related
planning documents.
UPWP
o The UPWP documents detail the activities to be performed with Title 23 and the Federal Transit Act.
o The UPWP activities are developed, selected, and prioritized with input from the State and public transit
agencies.
o The UPWP provides funding for the professional development of MPO staff.
o The final UPWP is submitted in a timely manner to GDOT with authorization occurring before the MPO’s
fiscal year begins.
o Amendments to the UPWP are developed and processed in accordance with procedures outlined in the
MPO’s Participation Plan.
o Planning activities and status reports are submitted quarterly by the MPO to GDOT.
MTP
o The MTP incorporates a minimum 20-year planning horizon.
o The MTP identifies both long-range and short-range strategies and actions leading to the development of
an intermodal transportation system.
o The MTP is fiscally constrained.
o The development of the MTP and the TIP are coordinated with other providers of transportation (e.g.
regional airports, maritime port operators).
o All of the Moving Ahead for Progress in the 21st Century Act (MAP-21) planning factors were considered in
the planning process.
66
o The MTP includes a discussion of types of potential environmental mitigation activities and potential areas
to carry out these activities in consultation with federal, state and tribal land management and regulatory
agencies.
o The Congestion Management Process (CMP) was developed as part of the MTP in TMA’s.
o The MPO approves the MTP in a timely manner without entering into a planning lapse.
o Amendments to the MTP/STIP/TIP follow the approved Amendment Process.
o The MPO approves MTP amendments in accordance with the procedures outlined in the MPO’s Public
Participation Plan.
o The transit authority’s planning process is coordinated with the MPO’s planning process.
o In non-attainment and maintenance areas the MPO, as well as FHWA and FTA, must make a conformity
determination on any updated or amended MTP in accordance with 40 CFR Part 93.
TIP
o The TIP is updated at least every 4 years, on a schedule compatible with STIP development.
o Each project included in the TIP is consistent with the MTP.
o The MPO, GDOT, SCDOT, and transit operators collaborate on the development of the TIP.
o The TIP contains all projects to be funded under Title 23 U.S.C. and Title 49 U.S.C. Chapter 53.
o The TIP is financially constrained by year and revenue estimates reflect reasonable assumptions.
o The MPO TIP is included in the STIP by reference, without modification.
o Amendments to the MTP/STIP/TIP follow the approved Amendment Process.
o In non-attainment and maintenance areas, the MPO as well as the FHWA and FTA must make a conformity
determination on any updated or amended TIP in accordance with 40 CFR Part 93.
Participation Plan
o A 45-day comment period is provided before the Participation Plan process is adopted/revised.
o Transportation plans, programs, and projects provide timely information about transportation issues and
processes to citizens and others who may be affected.
o Opportunities are provided for participation at the local, state, and federal level for environmental
resources and permit agencies where appropriate.
o The public involvement process demonstrates explicit consideration and responsiveness to the public input
received during the planning and program development process.
o The transportation planning process identifies and addresses the needs of those traditionally underserved,
including low-income and minority households.
o The disposition of comments and changes in the final MTP and /or TIP is documented and reported when
significant comments are submitted.
o Additional time is provided if the “final” document is significantly different from the draft originally made
for public review.
o The MPO undertakes a periodic review of the public involvement process to determine if the process is
efficient and provides full and open access for all.
Congestion Management Process (CMP) (applies to Transportation Management Areas)
o In TMA’s, the planning process includes the development of a CMP that provides for effective management
of new and existing transportation facilities through the use of travel demand reduction and operational
management strategies, thus meeting the requirements of 23 CFR Part 500.
o The CMP is fully integrated into the overall metropolitan planning process.
o The CMP has established performance measures.
o The MPO has a process for periodically evaluating the effectiveness of the CMP.
67
o The CMP is updated on a periodic basis to reevaluate network strategies and projects.
o The CMP work activities are included in the UPWP.
List of Obligated Projects
o The MPO provides a listing for all projects for which funds are obligated each year, including bicycle and
pedestrian facilities.
o The annual listing is made available to the public via the TIP or the MTP.
II. In non-attainment and maintenance areas, sections 174 and 176(c) and (d) of the Clean Air Act, as amended
(42 U.S.C. 7504, 7506(c) and (d)) and 40 CFR part 93
o The MPO’s UPWP incorporates all of the metropolitan transportation-related air quality planning activities
addressing air quality goals, including those not funded by FHWA/FTA.
o Agreements exist to outline the process for cooperative planning within full nonattainment/maintenance
areas that are not designated by the MPO planning area.
o The MPO coordinates the development of the MTP with TIP development and the development of
Transportation Control Measures (TCM) if applicable.
o The MTP includes design concept and scope descriptions of all existing and proposed transportation
facilities in sufficient detail, regardless of funding source, to permit conformity determinations.
o The MPO’s TIP includes all proposed federally and non-federally funded regionally significant transportation
projects, including intermodal facilities.
o If applicable, the MPO ensures priority programming and expeditious implementation of TCMs from the
STIP.
III. Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d-1) and 49 CFR part 21
o The MPO has adopted goals, policies, approaches, and measurements to address Title VI and related
requirements.
o The public involvement process is consistent with Title VI of the Civil Rights Act of 1964 and the Title VI
assurance execution by the State.
o The MPO has processes, procedures, guidelines, and/or policies that address Title VI, ADA, and DBE.
o The MPO has a documented policy on how Title VI complaints will be handled.
o The MPO has a demographic profile of the metropolitan planning area that includes identification of the
locations of protected populations.
o As appropriate, the planning process identifies/considers/addresses the needs of protected/traditionally
underserved populations (low-income/minority as defined by the U.S. Census Bureau).
IV. 49 U.S.C. 5332, prohibiting discrimination on the basis of race, color, creed, national origin, sex, or age in the
employment of business opportunity
o The MPO adheres to all requirements prohibiting discrimination against a person under, a project, program,
or activity receiving financial assistance because of race, color, creed, national origin, sex, or age.
V. Section 1101(b) of MAP-21 (Pub. L. 112-141) and 49 CFR part 26 regarding the involvement of disadvantaged
business enterprises in USDOT funded projects
o GDOT establishes overall goals for the percentage of work to be performed by DBE’s based on the
projections of the number and types of federal-aid highway contracts to be awarded and the number and
types of DBE’s likely to be available to compete for the contracts.
VI. 23 CFR part 230, regarding the implementation of an equal employment opportunity program on Federal and
Federal-aid highway construction contracts
68
o The MPO as required by Title VI of the Civil Rights Act of 1964, does not discriminate on employment
opportunities based on race, color, religion, sex, or national origin;
VII. The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) and 49 CFR parts 27,
37, and 38
o The MPO as required by 49 U.S.C. 5332 prohibits discrimination on the basis of race, color, creed, national
origin, sex, or age, and prohibits discrimination in employment or business opportunity, otherwise known
as Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d, and U.S. DOT regulations,
“Nondiscrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of
Title VI of the Civil Rights Act,” 49 CFR part 21 at 21.7.
VIII. The Older Americans Act, as amended (42 U.S.C. 6101), prohibiting discrimination on the basis of age in
programs or activities receiving Federal financial assistance
o The MPO has identified strategies and services to meet the (transportation planning and programming)
needs of older persons’.
IX. Section 324 of title 23 U.S.C. regarding the prohibition of discrimination based on gender
o The MPO adheres to the Act on Equality between women and men and prohibits both direct and indirect
discrimination based on gender.
o The MPO adheres to the Equal Pay Act of 1963 (EPA), which protects men and women who perform
substantially equal work in the same establishment from sex-based wage discrimination;
X. Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and 49 CFR part 27 regarding discrimination
against individuals with disabilities.
o The MPO adheres to Title I and Title V of the Americans with Disabilities Act of 1990 (ADA), which prohibits
employment discrimination against qualified individuals with disabilities in the private sector, and in state
and local governments.
69
Appendix E: AUGUSTA TRANSIT (AT) TITLE VI PUBLIC COMPLAINT PROCESS
If you believe that you have been excluded from participation in, been denied the benefits of, or been
subjected to discrimination under any Augusta, Georgia service, program, or activity receiving federal
financial assistance, including, but not limited to, service, projects, or activities provided by or
administered by the Augusta Planning and Development Department, the Augusta Transit Department,
the Augusta Engineering Department, you may file an official Title VI Complaint with the Office of The
Administrator of Augusta, Georgia and/or the designated representative, (hereafter “Title VI
Coordinator”). The following steps describe the procedures to file a complaint and how Augusta, Georgia
will respond.
1. The complaint must be submitted to the Title VI Coordinator no later than thirty (30) working days
after the date of the alleged discrimination.
2. A Title VI Complaint Form can be obtained by calling (706) 821-1721, (706) 821-1796 or by
downloading the form from these websites at www.augustaga.gov.;
http://www.augustaga.gov/290/Planning-and Development; and www.augustaga.gov/arts
3. Please provide the following information on the complaint form or you may submit a signed written
statement that contains all of the following written information:
• Your name, address and how to contact you (phone number, email address, etc.);
• The basis of the alleged discrimination complaint (race, color, or national origin);
• How, why, when, and where you believe you were excluded from participation in, were
denied the benefits of, or were subjected to discrimination. If the alleged incident occurred
on the bus, give date, time of day, and bus number if available;
• Include the location, names, and contact information of any witnesses;
• Indicate whether you have filed the complainant with Federal Transit Administration; and
• You must sign your letter of complaint.
If you, as the complainant, are unable to read and/or write a complaint, the Title VI Coordinator will assist
you with the complaint. Augusta, Georgia is committed to providing open access to its services to persons
with limited ability to speak or understand English; if requested by complainant, the Title VI Coordinator
will provide language translation services.
4. The complaint shall be sent to any of the following address:
Office of the Administrator
535 Telfair Street, Suite 910, Augusta, GA 30901
Augusta Transit Department
2844 Regency Blvd, Augusta, GA 30904
Augusta Planning and Development Department
535 Telfair Street, Suite 300, Augusta, GA 30901
5. All complaints will be investigated promptly. Reasonable measures will be undertaken to preserve
any information that is confidential. The Title VI Coordinator will review every complaint, and when
necessary, begin the investigation process. At a minimum the investigating will:
70
• Identify and review all relevant documents, practices and procedures;
• Identify and interview persons with knowledge of the alleged discrimination, that is, the
person making the complaint; witnesses or anyone identified by the Complainant; anyone
who may have been subject to similar activity, or anyone with relevant information.
6. Upon completion of the investigation, the Title VI Coordinator will complete a final report for Augusta,
Georgia. The investigation process and final report should take no longer than ninety (90) days after
receipt of the complaint. If a Title VI violation is found to exist, remedial steps as appropriate and
necessary will be taken immediately. The Complainant will also receive a copy of the final report
together with any remedial steps.
If no violation is found and the complainant wishes to appeal the decision, he or she may contact the
Federal Transit Administration, 230 Peachtree Street NW, Suite 800, Atlanta, GA 30303 Attention:
Regional Civil Rights Officer, or by calling (404) 865-5628, or web site
http://www.fta.dot.gov/civilrights/title6/civil_rights_5104.html
Complainants may also file their initial Title VI complaint directly to the Federal Transit Administration
no later than 180 days after the date of the alleged discrimination.
71
APPENDIX F: TITLE VI COMPLAINT FORM AUGUSTA, GEORGIA
File # _______
Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or national origin
in programs and activities receiving Federal financial assistance. Specifically, Title VI provides that “no
person in the United States shall, on the ground of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
receiving Federal financial assistance.”
Title VI guarantees fair treatment for all people and provides for AT, to identify and address, as
appropriate, disproportionately high and adverse effects of its programs, policies, and activities on
minority and low-income populations, such as undertaking reasonable steps to ensure that Limited English
Proficient (LEP) persons have meaningful access to the programs, services, and information AT provides.
AT works to ensure nondiscriminatory transportation in support of our mission to provide quality,
dependable, safe, accessible, and affordable transit service, to enhance the social and economic quality
of life for all Augusta-Richmond County citizens. AT’s Title VI Coordinator is responsible for the Civil Rights
Compliance and Monitoring to ensure the non-discriminatory provision of transit services and programs.
Complainant Name _____________________________________________________________________
Mailing Address _______________________________________________________________________
Telephone Numbers_________________________________ ___________________________________
(Home) (Work)
Email Address _________________________________________________________________________
List type of discrimination (please check all that apply):
Race ( ) Color ( ) National Origin ( )
Other ________________________________________________________________________________
Please indicate your race/color, if it is a basis of your complaint__________________________________
_____________________________________________________________________________________
Please describe your national origin, if it is a basis of your complaint______________________________
_____________________________________________________________________________________
Location where incident occurred_________________________________________________________
72
Time and date of incident________________________________________________________________
Name/Position title of the person who allegedly subjected you to Title VI discrimination:
_____________________________________________________________________________________
Briefly describe the incident (use a separate sheet, if necessary):_________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Did anyone else witness the incident? Yes ( ) No ( )
List witnesses (Use a separate sheet, if necessary)
Name ________________________________________________________________________________
Address ______________________________________________________________________________
Telephone Number _____________________________________________________________________
Name ________________________________________________________________________________
Address ______________________________________________________________________________
Telephone Number _____________________________________________________________________
Have you filed a complaint about the alleged discrimination with the Federal Transit Administration?
Yes ( ) No ( ) If yes, when? _______________________________________________________________
Signature ______________________________________
Date __________________________________________
73
Appendix G: AUGUSTA TRANSIT’S FARE/SERVICE CHANGE POLICY AND PROCEDURES
The policy of Augusta Transit is to evaluate transit fares and routes every three years or when needed. In
the event there is a need for a change in fares, elimination or reduction of services and that change affects
at least 20% of the ridership, Augusta Transit will schedule a public hearing. The purpose of the public
hearing will be to solicit comments from transit riders and the public regarding the proposed changes.
Augusta Transit’s procedures for informing the public are as follows:
1. Notices of Public Hearings will be published in local newspapers: The Augusta Chronicle, Metro
Courier, and El-Augustino. Notices will also be given to all media outlets for maximum coverage.
2. Notices of Public Hearings will be posted in all transit vehicles and at the Downtown Transfer Facility.
3. Conduct the public meeting.
4. Review and consider comments made at the public hearing.
5. Submit recommendations for fare/service changes to the Public Services Committee for approval.
6. Submit the recommendations by the Public Services Committee to the Full Commission for final
approval.
7. Upon receiving approval from the Full Commission, fare/service changes will be implemented within
30 days after the date of approval
74
APPENDIX H: Augusta Transit Demographics Charts
Title VI PLAN
APDD – Internal Use Only
Title VI PLAN
AUGUSTA TRANSIT SERVICE AREA: POPULATION / RACE DISTRIBUTION CHART
2015-2019
Census
Total
Population
Black Pop. Hispanic Pop. Native American
Pop.
Asian Pop. Native Hawaiian Pop. Other Race Pop. Total Minority
Pop.
Tract # # % # % # % # % # % # % # %
1 3916 1347 34.3 148 3.7 0 0 111 2.8 0 0 0 0 1475 37.6
2 2862 1277 44.6 91 3.1 8 0.2 27 0.9 0 0 0 0 1435 50.1
3 1004 535 53.2 109 10.8 10 0.9 0 0 0 0 43 4.2 589 58.6
6 2995 2043 68.2 92 3.0 0 0 0 0 0 0 0 0 2043 68.2
7 1045 949 90.8 5 0.4 0 0 0 0 0 0 0 0 968 92.6
9 1290 1178 91.3 35 2.7 0 0 12 0.9 0 0 0 0 1190 92.2
10 2500 896 35.84 90 3.6 0 0 157 6.2 9 0.36 7 0.2 1126 45.0
11 1722 69 4.0 90 5.2 0 0 48 2.7 0 0 0 0 146 8.4
12 5108 2955 57.8 156 3.0 0 0 21 0.4 0 0 60 1.1 3183 62.3
13 1557 899 57.7 88 5.6 6 0.3 1 0.06 0 0 51 3.2 994 63.8
14 1124 1045 92.9 29 2.5 0 0 0 0 0 0 24 2.1 1076 95.7
15 737 701 95.1 0 0 0 0 0 0 0 0 3 0.4 704 95.5
16.01 3526 2909 82.5 89 2.5 0 0 68 1.9 0 0 0 0 3041 86.2
75
16.02 4220 860 20.3 103 2.4 0 0 29 0.6 12 0.2 0 0 921 21.8
101.01 2671 343 12.8 55 2.0 0 0 34 1.2 0 0 10 0.3 438 16.3
101.04 3816 866 22.7 147 3.8 0 0 754 19.7 0 0 0 0 1718 45.0
101.05 4321 742 17.2 288 6.6 14 0.3 31 0.7 0 0 14 0.3 832 19.2
101.06 4486 1961 43.7 300 6.6 0 0 75 1.6 0 0 31 0.6 2117 47.1
101.07 2142
684
31.9
65
3.0
0
0 147 6.8 0 0
0
0
1004
46.8
APDD – Internal Use Only Title VI PLAN
102.01 4693 619 13.1 193 4.1 0 0 321 6.8 0 0 14 0.2 1046 22.2
102.03 4524 2980 65.8 50 1.1 0 0 188 4.1 0 0 68 1.5 3331 73.6
102.04 16070 9547 59.4 915 5.6 68 0 553 3.4 0 0 273 1.6 10972 68.2
103 5274 4221 80.0 295 5.5 26 0.4 0 0 0 0 0 0 4271 80.9
104.00 3047 2598 85.2 51 1.6 19 0.4 7 0.2 0 0 0 0 2686 88.1
105.04 6733 4731 70.2 276 4.0 0 0.6 26 0.3 0 0 36 0.5 4961 73.6
105.06 4369 2916 66.7 76 1.7 0 0 0 0 0 0 0 0 3009 68.8
105.07 5944 4849 81.5 10 0.1 40 0.6 79 1.3 0 0 10 0.1 4978 83.7
105.08 3712 2450 66.0 68 1.8 13 0.3 21 0.5 0 0 59 1.5 2689 72.4
AUGUSTA TRANSIT SERVICE AREA: POPULATION / RACE DISTRIBUTION CHART
2015-2019
Census
Total
Populatio
n
Black Pop. Hispanic Pop. Native American
Pop.
Asian Pop. Native Hawaiian
Pop.
Other Race Pop. Total Minority Pop.
Tract # # % # % # % # % # % # % # %
105.9 4577 3059 66.8 112 2.4 0 0
24 0.5 0 0 14 0.3 3276 71.5
105.10 4512 2288 50.7 247 5.4 13 0.2 0 0 0 0 81 1.7 2409 53.3
105.11 3912 2619 66.9 73 1.8 0 0 25 0.6 0 0 33 0.8 2716 69.4
105.12 5203 4269 82.0 102 1.9 0 0 0 0 0 0 100 1.9 4518 86.8
105.13 3341 2821 84.4 82 2.4 0 0 0 0 0 0 37 1.1 2886 86.3
76
106 5638 5244 93.01 57 1.0 0 0 4 0.07 0 0 11 0.1 5367 95.1
107.06 5527
3115
56.3
198 3.5 0 0 12 0.2 0 0 167 3.0 3530 63.8
107.07 3041 2390 78.5 67
31 1.0 182 5.9 0 0 0 0 2685 88.2
107.08 6288 4803 76.38 694
50 0.7 76 1.2 143 2.2 348 5.5 5672 90.2
107.09 5804 5199 89.57 444 7.6 0 0 29 0.4 0 0 114 1.9 5391 92.8
107.10 6032 3156 52.32 618
131 2.1 94 1.5 221 3.6 511 8.4 4264 70.6
107.11 3855 2454 63.6 292 7.5 0 0 141 3.6 0 0 259 6.7 3001 77.8
107.12 9042 7722 85.4 468 5.1 0 0 181 2.0 0 0 14 0.1 8174 90.4
108 7869 1837 23.3
26 0.3 245 3.1 49 0.6 258 3.2 2903 36.8
109.03 4790 1238 25.8 298 6.2 24 0.5 0 0 0 0 62 1.2 1667 34.8
109.04 3919 1277 32.5 270 6.8 22 0.5 39 0.9 0 0 88 2.2 1695 43.2
109.05 5181 664 12.8 56 1.0 37 0.7 0 0 0 0 39 0.75 925 17.8
109.06 6220 2001 32.1 455 7.3 0 0 47 0.7 0 0 74 1.1 2191 35.2
110 1693 620 36.6 45 2.6 0 0 0 0 0 0 0 0 705 41.6
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APPENDIX I: Augusta Transit Route Map
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APPENDIX J: Augusta Transit Map in Spanish Panel
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Appendix K: ARTS Public Participation Plan
A. PURPOSE
The Augusta Regional Transportation Study (ARTS) Participation Plan is designed to ensure timely and
meaningful input into the metropolitan transportation planning process. The Participation Plan outlines
the process to involve all interested parties in the regional transportation planning process and the
development and amendment of major transportation studies undertaken as part of ARTS. The overall
objective is to provide a process that is proactive, provides complete information, timely public notice,
full public access to key decisions, and opportunities for early and continuing involvement. The
Participation Plan replaces the ARTS Public Involvement Policy adopted on October 22, 1998. The update
is in response to changes to the metropolitan transportation planning process This Plan fulfills
requirements outlined in the Final Rule for Statewide and Metropolitan Transportation Planning as
published in the Federal Register on February 14, 2007, by the Federal Highway Administration and
Federal Transit Administration. The rules were effective on March 16, 2007. The regulations are a result
of the passage of the Safe, Accountable, Flexible, and Efficient Transportation Equity Act: A Legacy for
Users (SAFETEA-LU) (Pub. L. 109-59, August 10, 2005).
B. INTRODUCTION
The Augusta Regional Transportation Study (ARTS) is the transportation planning process established for
the Augusta GA – Aiken SC urbanized area. The Federal-Aid Highway Act of 1962 established the
requirement for transportation planning in urban areas throughout the country. The Intermodal Surface
Transportation Efficiency Act of 1991 (ISTEA), the Transportation Equity Act for the 21st Century, adopted
in 1998, and SAFETEA-LU, enacted on August 10, 2005, are the most recent laws extending the federal
requirement for transportation planning.
In keeping with the original federal mandate, the ARTS planning process is cooperative, continuous, and
comprehensive. The ARTS planning process is cooperative because it brings together local elected officials,
state and federal transportation personnel, citizens, and other interested parties to plan and program
transportation projects. ARTS participants continuously evaluate transportation needs and plan for long-
term improvements. The ARTS process is comprehensive because it considers all modes of transportation,
including cars, trucks, buses, airplanes, railroads, bicycles, and pedestrians.
The ARTS area includes the urbanized part of the Augusta region, as defined by the U. S. Bureau of Census,
plus the area expected to become urbanized over the next twenty years. The study area now encompasses
an area that includes all of Richmond County, Georgia, part of Columbia County, Georgia, the Fort Gordon
Military Reservation, part of Aiken County, South Carolina, and part of Edgefield County, South Carolina.
Incorporated places within the study area include the Georgia cities of Augusta, Hephzibah, Blythe and
Grovetown, and the South Carolina cities of Aiken, North Augusta, and Burnettown.
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ARTS Committees
The ARTS planning process is guided by four committees: the Policy Committee (PC), the South Carolina
Policy Subcommittee, the Technical Coordinating Committee (TCC), and the Citizens Advisory Committee
(CAC). The Policy Committee meets quarterly and is responsible for prioritizing projects and making final
decisions on ARTS planning and programming issues. The committee is comprised of local elected officials,
representatives of the Georgia and South Carolina Departments of Transportation, representatives of the
Federal Highway Administration and Federal Transit Administration, the ARTS Project Director, and the
Chairman of the CAC. The South Carolina Policy Subcommittee serves in an advisory capacity to the Policy
Committee, and is responsible for insuring that the South Carolina portion of ARTS is kept up-to-date. The
South Carolina Subcommittee is comprised of local elected officials (voting members), and federal, state
and local appointed personnel (nonvoting members) representing the South Carolina part of the study
area.
The Technical Coordinating Committee (TCC) meets 6-7 times each year, normally in conjunction with the
Citizens Advisory Committee, and is responsible for completing all technical work related to the ARTS
planning process. The TCC maintains all of the required transportation related documentation, and serves
in an advisory capacity to both the Policy Committee and Citizens Advisory Committee. The TCC is
comprised of transportation engineers, planners, and managers from the federal, state, and local levels.
The Citizens Advisory Committee (CAC) meets 6-7 times each year, normally in conjunction with the TCC,
and is responsible for providing citizen input on all aspects of the ARTS planning process. The CAC is
comprised of citizens from throughout the urban area. The role of the CAC is crucial to the success of the
ARTS transportation planning process.
ARTS Staff
The Augusta Planning & Development Department (APDD) is the designated Metropolitan Planning
Organization (MPO) for the ARTS. The Director of the APDD is the ARTS Project Director and is responsible
for overall supervision of staff work on the planning process. In addition to staff of the APDD, employees
of the Georgia Department of Transportation (GDOT), the South Carolina Department of Transportation
(SCDOT), the Aiken County Planning and Development Department (ACPDD), and the Lower Savannah
Council of Governments (LSCOG) are involved in ARTS planning activities. The ACPDD staff is responsible
for planning activities in the Aiken County part of the study area. The LSCOG is responsible for planning
and administrative activities for Aiken County Transit. Planners with GDOT and the SCDOT coordinate
state-level aspects of any studies, assist with technical analysis, and play a major role in the development
and utilization of the ARTS travel demand model.
C. PARTICIPATION STRATEGY
The ARTS Participation Plan encompasses five (5) components: Consultation, Public Access, Public
Outreach and Education, Public Input and Evaluation
i. CONSULTATION
OBJECTIVE: To ensure that major regional transportation documents, including the
Participation Plan, are developed in consultation with the general public and other interested
parties, and reflect existing and future plans for development of the region. This also involves
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efforts to identify and include all interested parties in the transportation planning process.
The following strategies shall be used to achieve this objective:
Consultation Strategies
1. The MPO shall maintain and update a list of stakeholders, and potential stakeholders, for the
purpose of disseminating information about ARTS transportation plans and projects. Special
attention shall be given to include members of potentially underserved groups.
2. The MPO has identified and involved groups that are traditionally underserved in the ARTS
area in the transportation planning process. The ARTS will create and initiate a method
(through census, GIS or other similar means) to identify those communities with high
concentrations of minority, low-income, disabled or elderly populations. In addition, the MPO
will also identify media that serves these communities and maintain a mailing/contact list to
notify these media outlets of all regularly scheduled ARTS committee meetings.
3. The MTP and TIP shall be prepared and / or amended by the MPO in consultation, as
appropriate, with agencies and officials responsible for other planning activities in the study
area. This consultation shall include, as appropriate, contacts with State, local, Indian Tribe
and private agencies responsible for planned growth, economic development, environmental
protection, airport operations, freight movements, land use management, natural resources,
conservation and historic preservation.
During the development of the ARTS MTP and TIP the MPO will compare available plans, maps
and inventories from state and local resource agencies to determine which resource will be
directly or indirectly affected by the plan or program. The consultation process will include
the following steps:
• An initial identification of the resources and responsible agencies likely to be affected
by the plan or program
• A review of available information (plans, maps and inventories) derived from agency
websites
• Consult with the responsible agency or agencies regarding the potential impact of the
plan or program
• Document action taken in the consultation process, including acknowledging the
receipt of comments and suggestions from resource agencies, for inclusion in the
ARTS MTP and TIP.
4. The MTP and TIP shall be prepared by the MPO with due consideration of governmental
agencies and nonprofit organizations (including representatives of the agencies and
organizations) that receive federal assistance from a source other than the U.S. Department
of Transportation.
5. The procedures for processing administrative modifications and amendments to the MTP and
TIP shall be the same as those published by the Georgia Department of Transportation in
December 2009 and included as Appendix G (as amended on March 4, 2010).
ii. PUBLIC ACCESS
OBJECTIVE: To ensure that the general public and other interested parties have timely and
convenient access to agendas, meetings, documents and other information related to the
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regional transportation planning process. The following strategies shall be used to achieve
this objective:
Public Access Strategies
1. All ARTS plans and documents shall be made available for the public to review at the ARTS
office. Copies and summaries of draft documents also will be available for public review in
planning offices and other locations in Richmond, Aiken and Columbia Counties (see Appendix
for locations). Single copies of the current ARTS plans and documents shall be provided free
of charge upon request. Copies of the Transportation Improvement Program (TIP) and
Metropolitan Transportation Plan shall be distributed to all other participating agencies.
2. Updates to and amendments of the MTP and TIP will be available for a 30-day public review
and comment period. A 15-day public review and comment period is allowed in the event of
special circumstances. Special circumstances are limited to instances in which time
constraints would cause the MPO to miss a deadline for approval of a project or projects (As
amended on February 8, 2010).
3. The development of the ARTS Participation Plan, and any future amendments to the plan, will
be subject to a 45-day public review and comment period
4. The MPO shall provide reasonable access to technical and policy information used in the
development of the MTP and TIP.
5. The MPO shall provide, upon request and 48-hour notice, assistance to those with special
needs, at ARTS meetings.
6. Public meetings will be held at convenient and accessible locations and times. All meetings,
public hearings and formal events of the ARTS shall be held in facilities that are accessible by
persons with disabilities. Generally speaking, meetings will be held at public facilities (see
Appendix for locations), on weekday evenings and at locations that are handicapped
accessible and served by public transit.
iii. PUBLIC OUTREACH AND EDUCATION
OBJECTIVE: To use effective tools and techniques to provide information about the regional
transportation plans and issues to the general public and other stakeholders. The desired
outcome is that the public provides meaningful input on a transportation plan or issue based
upon accurate and complete information and the potential impact of alternative actions. The
following strategies shall be used to achieve this objective:
Public Outreach and Education Strategies
1. All ARTS meeting agendas will be distributed at least seven (7) days in advance to all
committee members, area media outlets and other interested parties. Agendas and minutes
of meetings will be posted on the ARTS web site.
2. All public meeting notices and notices or public review and comment periods will be published
at least seven (7) days in advance of the meeting date or the start of the review and comment
period. The notices also will be posted on the ARTS web site.
3. The MPO will provide the media with information pertaining to the adoption, revision or
amendment of all MPO plans at least seven (7) days prior to the date of the final action.
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4. Use the following tools and techniques to inform the media, general public and other
interested parties about transportation plans, programs and activities:
a. Press Releases – Used to announce upcoming meetings and activities and to provide
information on specific issues related to transportation planning.
b. Print Display Ads – Used to advertise public meetings and review and comment
periods for transportation plans and projects. Display ads are published in area
newspapers and distributed at public facilities throughout the ARTS area.
c. Fact Sheets and Brochures– Used to provide general information about ARTS plans
and programs, such as the MTP, TIP and Unified Planning Work Program. Fact sheets
available in print and electronic format. Brochures will be used to provide summary
information about ARTS and its transportation planning activities.
d. Direct Mailings – Used to advertise public meetings and review and comment periods
for transportation plans and projects, or to provide information to a targeted area.
e. ARTS Newsletter – A quarterly publication used to provide information on
transportation issues, projects, documents, contacts and resources.
f. ARTS Website – Used to display general information about ARTS, copies of major
ARTS transportation documents, committee meeting schedules, agendas and
minutes, project updates and the ARTS Newsletter. The website is also used to
advertise public meetings and review and comment periods for transportation plans
and projects.
g. Speaking Engagements – The MPO shall make staff available to speak to civic groups,
neighborhood associations and other interested parties about ARTS transportation
planning and projects.
iv. PUBLIC INPUT
OBJECTIVE: To obtain meaningful and diverse input from the general public and other
interested parties on regional transportation needs, plans, programs and activities. Inherent
in this objective is the MPO’s responsibility to provide timely response to public input, to
document the input, and to recommend changes / amendments to plans based on public
comments and suggestions.
Public Input Strategies
1. Identify Interested Parties – An interested party or stakeholder is defined as any person
or group that is affected by a transportation plan, program or project, including those
who may not be aware that they are affected. Stakeholders may include the general
public; environmental; health, neighborhood, citizen and civic organizations; traditionally
underserved communities such as people with disabilities, low income, and racial/ethnic
minorities, as well as affected public agencies.
2. Citizens Advisory Committee – The ARTS Citizens Advisory Committee will continue to be
a source of ongoing input on behalf of the general public. Efforts will be made to ensure
that the committee membership reflects the diverse needs and interests of the region.
3. ARTS Committee Meetings – The ARTS committee meetings will be a regularly-scheduled
forum for the discussion of, and updates on regional transportation needs, plans,
programs and activities.
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4. ARTS Public Meetings – ARTS public meetings will be held in conjunction with the update
of the MTP and the TIP, and the development of any special studies related to regional
transportation issues.
5. Comment Cards – Comment cards will be distributed at public meetings to obtain
feedback on regional transportation needs, plans, programs and activities.
6. Project Steering Committees – Ad-hoc committees will be used as needed to coordinate
and participate in the completion of special regional transportation studies. Committee
members will participate in facilitated meetings / workshops, complete surveys and
provide input during all phases of the study (e.g. needs assessment, background research,
setting goals, objectives and strategies, identifying projects). Project steering committees
have been used effectively on past special studies.
7. Surveys – Surveys will be used to obtain information from the general public and other
stakeholders.
8. Visualization Techniques – The MPO will use GIS maps, sketches, drawings and similar
tools at public meetings to both convey information and elicit public input about
transportation plans and projects.
9. Project Web Pages – Project web pages will be used in conjunction with special studies to
provide information and elicit input on the planning process, project schedule and project
updates. Project web pages may include surveys and comment cards.
v. EVALUATION OF PARTICIPATION PLAN
OBJECTIVE: To continually evaluate the effectiveness of the strategies, tools and techniques
used as part of the Participation Plan. The desired outcomes include increased public
involvement in, and awareness of, the regional transportation planning process, and the use
of tool and techniques that generate increased public input in regional transportation plans
and programs.
Evaluation Strategies – The MPO will use the following mix of quantitative and qualitative
criteria to evaluate the effectiveness of public participation tools and techniques used in the
regional transportation planning process. The table included as Appendix F summarizes how
these criteria apply to the various public participation tools and techniques used by ARTS.
1. Number of phone calls, letters and e-mails received inquiring about specific projects and
scheduled public meetings, or requesting more information about the regional
transportation planning process.
2. Number of people attending public meetings on the MTP, TIP or an ARTS special study
project.
3. Number of issues / concerns expressed by the Citizens Advisory Committee and the
response to, or change resulting from, the issue or concern.
4. Number of newspaper articles / television interviews generated by press releases and
other notices to the media.
5. Number or percent of public meeting attendees indicating how they became aware of the
meeting (e.g. direct mail, newspaper display ad, television, website, word-of-mouth).
6. Number of “hits” on the ARTS website per month, or number of “hits” on a project specific
web page.
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7. Number and type of public comments received regarding the MTP, TIP and special studies
projects.
8. Number and type of plan / project changes resulting from public comments.
D. ADOPTION AND AMENDMENT OF PARTICIPATION PLAN
1. The ARTS Participation Plan shall be adopted by the ARTS Policy Committee only after consultation
with interested parties, a 45-day public review and comment period, and the consideration of any
comments received from the general public and other interested parties.
2. Amendments to the ARTS Participation Plan shall be adopted by the ARTS Policy Committee only
after consultation with interested parties, a 45-day public review and comment period, and the
consideration of any comments received from the general public and other interested parties.
3. Appendices to the Participation Plan include supplemental information, such as comments
received about the Participation Plan and a list of locations where ARTS plans are available for
public review. Updates to the appendices are not subject to the consultation and public review
and comment requirements. Revisions to appendices will be distributed to all ARTS committees,
applicable federal, state and local agencies and other interested parties.
4. The ARTS Participation Plan, and any amendments or updates to the plan, will be made available
at public facilities throughout the study area, and will also be posted on the ARTS Web site.
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APPENDIX L: Public Meeting Notices in FY 2020
FY 2020 Public Notice – English
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FY 2020 Public Notice -Korea
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FY 2020 Public Notice -Spanish
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Appendix M: Public Meeting Notices in FY 2021
FY 2021 Virtual Public Meeting Notice -English
FY 2021 Virtual Public Meeting Notice -Korean
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FY 2021 Virtual Public Meeting Notice -Spanish
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Appendix N: Title VI Questionnaires AUGUSTA-RICHMOND COUNTY, GEORGIA Title VI Compliance
Questionnaire for Local Agencies
Local Agency: _________________________________________________________________________
Date: ________________________________________________________________________________
Name/Title: ___________________________________________________________________________
I. Administration
A. Staff Composition and Program Administration
1. Provide breakdown of your administrative staff by race, color, national origin, sex, and their
positions.
2. How many federally funded projects have you managed during the last two years? Dollar
amount?
3. Have you designated an EEO Officer or Title VI Coordinator? Provide name and time in the
position.
4. Do you have a Title VI Policy, Assurances and Plan in place? Provide proof of public
dissemination of your Title VI policy.
B. Complaint Procedure
1. Do you have a Title VI complaint procedure for external discrimination complaints? If so,
please provide a copy. To what extent is the community aware of it?
2. Have you received any Title VI related complaints during the past two years? If so, how many?
What were the outcomes? Where there any Title VI complaint lodged by beneficiaries or
participants? If so, explain the issues involved.
3. Do you have a Title VI Notice to Public? If so, please provide copy.
C. Training
1. Has your staff received any training (formal or informal) regarding Title VI?
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2. Are you considering scheduling Title VI training sometime soon? If so, when and who will
present it?
II. Planning Activities
A. Public Involvement
1. Are minority members of the community invited to participate in public hearings? How do
you go about doing that?
2. Were accessible location, adequate time, and translation services considered or provided
during the coordination of hearings?
3. Is the Hearing Coordinator keeping records in attendance? Is the information broken down
by race, color, national origin, and sex (by visual identification)?
4. Have planning manuals, directives, guidelines, and policies been reviewed for Title VI
compliance purposes?
III. Consultant Contracts Activities
1. Are Title VI assurances and provisions included on consultant contracts?
2. Are DBE goals being included and met for consultant contracts? If not, what provisions have
been taken to meet them?
3. Have directives, operational procedures, guidelines, and policies been reviewed for Title VI
compliance purposes?
IV. Design/Environmental Activities
1. Are minority members of the community invited to participate in public hearings? How do
you go about doing that?
2. Are accessibility of locations, adequate time, and translation services considered during the
coordination of hearings? Was any other effort made to promote maximum attendance by
those affected by the project, including member of minority communities?
3. Is the Hearing Coordinator keeping records in attendance? Is the information broken down
by race, color, national origin, sex, (by visual identification)?
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4. Have location and design manuals, directives, operational procedures, guidelines, and policies
been reviewed for Title VI compliance purposes?
5. Is statistical data being collected on race, color, national origin, and sex on communities
affected by a construction project?
V. Right of Way Activities
1. Are DBE goals for real estate appraisers being met? If not, what provisions have been taken
to help reach these goals?
2. Is Title VI language being incorporated in all acquisition, negotiation, property management
communications, and contracts?
3. Are Title VI language and assurance statements being included in all surveys for property
owners and tenants after the conclusion of all business?
4. Are all values and communications associated with appraisals conducted in an equitable
fashion?
5. Do deeds, permits, and leases contain Title VI compliance clauses?
6. Is statistical data being gathered on race, color, national origin, and sex for all relocatees?
VI. Construction and Maintenance Activities
1. Are contractor selection procedures been reviewed to determine uniformity in their
application to minority and nonminority contractors?
2. Are minority contractors and subcontractors being informed about contracting opportunities
with your organization?
3. Are construction rules and regulations being applied in an equitable fashion? Have you
received any complaints within the last two years?
4. Are Title VI assurances being included in all contracts, subcontracts, and material supply
agreements?
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Appendix N: AUGUSTA-RICHMOND COUNTY, GEORGIA Title VI Compliance Questionnaire for Planning
Organizations
MPO/RDC: ____________________________________________________________________________
Date: ________________________________________________________________________________
Name/Title: ___________________________________________________________________________
I. Administration
A. Staff Composition and Program Administration
1. Provide breakdown of the administrative staff by position, race, color, gender, and national
origin. Include organizational chart.
2. Provide makeup of the planning organization's Board of Directors by race, color, gender or
national origin. Identify the voting members.
3. Describe the various programs administered by the planning organization and their funding
sources.
4. Does the planning organization have an Affirmative Action Plan with respect to employment?
B. Complaint Procedure
1. Do you have a Title VI complaint procedure? To what extent is the community made aware of
it?
2. Have you received any Title VI related complaints during the past two years? How many?
Outcome? Any Title VI complaint lodged by beneficiaries or participants? Explain issues
involved.
3. Provide copy of your complaint procedure and proof of public dissemination of Title VI policy.
C. Training
1. Has your staff received any training (formal or informal) regarding Title VI of the Civil Rights
Act of 1964?
2. Are you considering scheduling Title VI training sometime soon? If so, when and who will
present it?
II. Planning Process
A. Public Involvement
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1. To what extent citizen participation has been provided in the transportation planning
process? Any policy in that regard? Explain.
2. Citizen Advisory Committees: How are the members selected? For how long? What is their
make up in terms of race, color, national origin, sex, and position?
3. Are organizations representing minorities/disadvantaged individuals made aware of planning
processes and offered the opportunity to provide input? How?
4. How are the needs of the minorities/disadvantaged persons addressed during the planning
process?
5. What statistics are kept on beneficiaries of services or programs by race, religion, color, and
sex?
B. Hearings
1. What statistics are kept on public hearings participation by race, religion, color, national
origin, and sex (by visual identification)?
2. Are minority group concerns addressed in a timely manner? Explain process.
3. Are public meeting announcements made available in languages other than English, according
to the affected minority population(s)?
4. Are accessible location (geographically and structurally), appropriate time, and translation
services being planned/provided during public hearings?
C. Procurement of Contracts
1. How are the Request for Proposals (RFP) solicited? What are the requirements for submitting
RFPs?
2. What kind of participation do DBE firms have in the RFP process? Are there goals or are goals
included? Do you meet them?
3. Do you keep record of DBE firms during the RFP process? Provide list.
4. How does the planning organization promote the participation of qualified minority/women
consultants?
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5. How does the planning organization monitor consultant’s adherence with Title VI
requirements?
6. Provide the number, dollar value(s), and type of contract(s) used by the planning organization
during the last two fiscal years. Identify contractors by race, color, national origin, and sex.
7. How many federally funded projects did you manage during the last fiscal year? Provide dollar
amount for each one of them. How much of that money went to consultant contracts? DBEs?
D. Environmental Impact
1. Are minority members of the community invited to participate in public hearings pertaining
to environmental issues? Are you keeping statistics on public hearing participation by race,
color, national origin, and sex? Please present proof.
2. Do you have procedures for the identification of environmental impacts? How do you
approach environmental issues in minority/ disadvantaged communities? Explain.
3. Are those environmental issues discussed with the affected community during public
hearings? Have special provisions such as language interpreters been provided during public
meetings?
4. Are these efforts documented? If so, please provide documentation.
Could you list the major transportation projects planned or executed during the last two years
where social, environmental, economic, or demographic adverse impacts were identified? To
what extent did Title VI issues appear as a consequence of a project? Describe.
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APPENDIX A
The text below, in its entirety, is in all contracts entered into by AUGUSTA GEORGIA. All of the text
except the final section, entitled “Incorporation of Provisions,” should be included in any contract
entered into by any AUGUSTA GEORGIA contractor.
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the “Contractor”), agree as follows:
1. Compliance with Regulations
The Contractor shall comply with the Regulations relative to nondiscrimination in federally-assisted
programs of the Department of Transportation (hereinafter referred to as DOT), Title 49, Code of
Federal Regulations, part 21, as they may be amended from time to time, (hereinafter referred to as
the Regulations), which are herein incorporated by reference and made a part of this contract.
2. Nondiscrimination
The Contractor, with regard to the work performed by it during the contract, shall not discriminate on
the grounds of race, color, sex, or national origin in the selection and retention of subcontractors,
including procurement of materials and leases of equipment. The Contractor shall not participate
either directly or indirectly in discrimination prohibited by Section 21.5 of the Regulations, including
employment practices when the contract covers a program set forth in Appendix B of the Regulations.
3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment
In all solicitations either by competitive bidding or negotiations made by the Contractor for work to
be performed under a subcontract, including procurement of materials or leases of equipment, each
potential subcontractor or supplier shall be notified by the Contractor of the Contractor’s obligations
under this contract and the Regulations relative to nondiscrimination on the ground of race, color,
sex, or national origin.
4. Information and Reports
The Contractor shall provide all information and reports required by the Regulations or directives
issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of
information and its facilities as may be determined by Augusta Georgia or the Federal Highway
Administration to be pertinent to ascertain compliance with such Regulations, orders, and
instructions. Where any information required of a contractor is in the exclusive possession of another
who fails or refuses to furnish this information, the Contractor shall so certify to Augusta Georgia, or
the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to
obtain the information.
5. Sanctions for Noncompliance
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In the event of the Contractor’s noncompliance with the nondiscrimination provisions of this contract,
Augusta Georgia shall impose such contract sanctions as it or the Federal Highway Administration may
determine to be appropriate, including, but not limited to:
a. Withholding of payments to the Contractor under the contract until the Contractor complies;
and/or
b. Cancellation, termination, or suspension of the contract, in whole or in part.
6. Incorporation of Provisions
The Contractor shall include the provisions of paragraphs (1) through (5) in every subcontract,
including procurement of materials and leases of equipment, unless exempt by the Regulations, or
directives issued pursuant thereto.
The Contractor shall take such action with respect to any subcontractor or procurement as Augusta
Georgia or the Federal Highway Administration may direct as a means of enforcing such provisions
including sanctions for noncompliance: Provided, however, that in the event a Contractor becomes
involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such
direction, the Contractor may request Augusta Georgia enter into such litigation to protect the
interests of the state and, in addition, the Contractor may request the United States to enter into such
litigation to protect the interests of the United States.
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APPENDIX B
The following clauses shall be included in any and all deeds affecting or recording the transfer of real
property, structures, or improvements thereon, or interest therein from the United States.
Granting Clause
NOW, THEREFORE, Augusta Georgia—as authorized by law, and upon the condition that the state of
Georgia will accept title to the lands and maintain the project constructed thereon, in accordance with
and in compliance with Title 23, United States Code, the Regulations for the Administration of Federal Aid
for Highways; the policies and procedures prescribed by the Federal Highway Administration of the
Department of Transportation; and all requirements imposed by or pursuant to Title 49, Code of Federal
Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination
in Federally Assisted Programs of the Department of Transportation (hereinafter referred to as the
Regulations) pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78
Stat. 252: 42 USC 2000d to 2000d-4)—does hereby remise, release, quitclaim, and convey unto the state
of Georgia all the right, title, and interest of AUGUSTA GEORGIA in and to said land described in Exhibit A
attached hereto and made a part thereof.
Habendum Clause
TO HAVE AND TO HOLD said lands and interests therein unto the state of Georgia, and its successors
forever, subject, however, to the covenants, conditions, restrictions and reservations herein contained as
follows, which will remain in effect for the period during which the real property or structures are used
for a purpose for which the federal financial assistance is extended or for another purpose involving the
provision of similar services or benefits and shall be binding on the state of Georgia, its successors, and
assigns.
The state of Georgia , in consideration of the conveyance of said lands and interests in lands, does hereby
covenant and agree, as a covenant running with the land for itself, its successors and assigns, that (1) no
person shall, on the grounds of race, color, sex, disability, national origin, age, or religion, be excluded
from participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard
to any facility located wholly or in part on, over, or under such lands hereby conveyed*, (2) that the state
of Georgia shall use the lands, and interests in lands so conveyed, in compliance with all requirements
imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle
A, Office of the Secretary, part 21, Nondiscrimination of Federally Assisted Programs of the Department
of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be
amended, (3) that in the event of breach of any of the above mentioned nondiscrimination conditions,
the agency shall have a right to reenter said lands and facilities on said land, and the above described land
and facilities shall thereon revert to and vest in, and become the absolute property of, AUGUSTA GEORGIA
and its assigns as such interest existed prior to this instruction.¹
101
APPENDIX C
The following clauses shall be included in all deeds, licenses, leases, permits, or similar instruments
entered into by AUGUSTA GEORGIA pursuant to the provisions of Assurance 7.
The LESSEE, for himself or herself, his or her heirs, personal representatives, successors in interest, and
assigns, as a part of the consideration hereof, does hereby covenant and agree as a covenant running with
the land, that in the event facilities are constructed, maintained, or otherwise operated on the said
property described in this lease, for a purpose for which AUGUSTA GEORGIA program or activity is
extended, or for another purpose involving the provision of similar services or benefits, the LESSEE shall
maintain and operate such facilities and services in compliance with all other requirements imposed
pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the
Secretary, part 21, Nondiscrimination in Federally Assisted Programs of the Department of
Transportation—Effectuation of Title VI of the Civil Rights Act of 1964, as said Regulations may be
amended.
That in the event of breach of any of the above nondiscrimination covenants, the STATE shall have the
right to terminate the lease, and to reenter and repossess said land and the facilities thereon, and hold
the same as if said lease had never been made or issued.
The following shall be included in all deeds, licenses, leases, permits, or similar agreements entered into
by AUGUSTA GEORGIA pursuant to the provisions of Assurance 7.
The LESSEE, for himself or herself, his or her personal representatives, successors in interest, and assigns,
as a part of the consideration hereof, does hereby covenant, and agree as a covenant running with the
land, that (1) no person, on the grounds of race, color, sex, or national origin, shall be excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination in the use of said
facilities, (2) that in the construction of any improvements on, over, or under such land and furnishing of
services thereon, no person on the grounds of race, color, sex, and national origin shall be excluded from
participation in, denied the benefits of, or otherwise be subjected to discrimination, (3) that the LESSEE
shall use the premises in compliance with all requirements imposed by or pursuant to Title 49,
Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21,
Nondiscrimination in Federally Assisted Programs of the Department of Transportation— Effectuation of
Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended.
That in the event of breach of any of the above nondiscrimination covenants, the STATE shall have the
right to terminate the [license, lease, permit, etc.] and to reenter and repossess said land and the facilities
thereon, and hold the same as if said [license, lease, permit, etc.] had never been made or issued.
*[Include in deeds subject to a reverter clause]
That in the event of breach of any of the above nondiscrimination covenants, the STATE shall have the
right to reenter said land and facilities there-on, and the above described lands and facilities shall
thereupon revert to and vest in and become the absolute property of the STATE and its assigns.
____________________
102
¹ Reverter Clause and related language to be used only when it is determined that such a clause is necessary in order to
effectuate the purpose of Title VI of Civil Rights Act of 1964.
Russell R. McMurry, P.E., Commissioner
One Georgia Center
600 West Peachtree NW
Atlanta, GA 30308
(404) 631-1990 Main Office
April 27, 2021
Mr. Udomekong Udoko,
Transit Planner
Augusta MPO
535 Telfair Street, Suite 300
Augusta, Georgia 30901
Dear Mr. Udoko,
The Department has completed its review of the Augusta MPO Title VI Plan, delivered on April 23,
2021, and has determined that the plan meets the requirements established in the Federal
Transit Administration's (FTA) Circular 4702.1B, "Title VI Program Guidelines for Federal Transit
Administration Recipients," effective October 1, 2012.
Should you need assistance or have any questions, please do not hesitate to contact Ms. Michele
Nystrom, Transit Compliance and Asset Manager directly at (404) 631-1235 or at mnystrom@dot.ga.gov
Sincerely,
Kaycee Mertz, AICP
Transit Program Manager
cc: Michele Nystrom, Transit Compliance and Asset Manager
Ashley Finch, Transit Planner, Division of Intermodal
Commission Meeting Agenda
6/1/2021 2:00 PM
HUD HOME American Rescue Plan Funds
Department:Housing and Community Development Department
Department:Housing and Community Development Department
Caption:Motion to a) accept HUD HOME American Rescue Plan funds,
b) allow HCD to move forward with implementation of
recommended usage plan, c) allow HCD to hire two (2) FT staff
persons (concurrent with the term of grant)/provide
supplemental pay (where applicable) in accordance with HUD
regulatory guidelines for all affected employees, and d) instruct
finance department to add available funding to HCDs budget for
immediate use and implementation (upon receipt). (Approved
by Administrative Services Committee May 25, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
Procedure for Open Records Requests
Department:
Department:
Caption:Motion to task the Law Department and the Administrator's
Office to work together to create a streamlined process for
handling/answering Open Records Requests. (Approved by
Administrative Services Committee May 25, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
Return to Chambers for the Augusta Commission
Department:Administration
Department:Administration
Caption:Motion to approve Administrator’s process and timeline for a
full return to Commission Chamber for commission and
committee meetings on June 8; phase in a return for boards and
authorities over the next quarter with the Administrator's Office
and the Clerk's Office to coordinate their return; and utilize
Room 291 for legal meetings in order to allow for proper social
distancing. (Approved by Administrative Services
Committee May 25, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
RFP 21-140 Award Contract for Design Services - Augusta Museum of History
Department:Central Services - Facilities
Department:Central Services - Facilities
Caption:Motion to approve award of contract for design expansions
services for the Augusta Museum of History to JLA of Augusta
in the amount of $65,000.00 (RFP Item # 21-140). (Approved
by Administrative Service Committee May 25, 2021)
Background:This project plans to expand the facility storage and house
activities to preserve and store historic collections and archives.
This is a SPLOST 7 funded project approved by the Commission
and Richmond County voters.
Analysis:RFP Item 21-140 was issued through the Procurement
Department in accordance with Augusta, Georgia requirements.
Statements of Qualification and Proposals for this RFP were
received on March 9, 2021. The qualifications presented by each
firm were carefully reviewed by the Evaluation Committee and
ranked based upon qualifications and cost proposals. JLA was
the number one ranked firm per the RFP evaluation sheet. The
committee determined JLA of Augusta to have submitted the
best combination for this project. Their $65,000.00 fee is within
the budget anticipated for design.
Financial Impact:The cost of design services is $65,000.
Alternatives:1. Approve award of contract for design expansions to the
Augusta Museum of History to JLA of Augusta in the amount of
$65,000.00 (Bid Item # 21-140). 2. Do not approve the award.
Recommendation:Approve award of contract for design expansions to the Augusta
Museum of History to JLA of Augusta in the amount of
$65,000.00 (Bid Item # 21-140).Cover Memo
Funds are
Available in the
Following
Accounts:
This project is funded through SPLOST 7: GL 329-06-4310 JL
220-06-7906
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Proposal
Request for Proposals will be received at this office until Tuesday, March 9, 2021 @ 11:00 a.m.
for furnishing: (ZOOM Opening) (ID: 990 5711 9960 and Password: 656610)
RFP Item # 21-140 Architectural Design Services for Renovations to the Augusta Museum of History for
Augusta GA – Central Services Department – Facilities Maintenance
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room
605, Augusta, GA 30901 (706-81-2422).
A Pre Proposal Conference will be held on Monday, February 22, 2021, @ 10:00 a.m. via ZOOM (ID: 992 2645 5709 and
Password: 390828)
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov
to the office of the Procurement Department by Tuesday, February 23, 2021, @ 5:00 P.M. No RFP will be accepted by
fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for proposal
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material conditions
of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any
such material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the
outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 28, February 4, 11, 18 2021
Metro Courier January 28, 2021
OFFICIAL
VENDORS Attachment
"B"E-Verify #Addendum
1
SAVE
Form Original 7 Copies Fee Proposal
Raymond Engineering-
Georgia, INC
1224 Royal Drive
Conyers, GA 30094
YES 71554 YES YES YES YES YES
2KM Architects INC.
529 Greene St.
Augusta, GA 30901
YES 312290 YES YES YES YES YES
Studio 3 Design Group P.C.
1617 Walton Way
Augusta, GA 30904
YES 194106 YES YES YES YES YES
Dickinson Architects, PC
771 Broad St. Suite 200
Augusta, GA 30901
YES 67757 YES YES YES YES YES
Johnson, Laschober &
Associates, P.C.
1296 Broad St.
Augusta, GA 30901
YES 226309 YES YES YES YES YES
RFP Opening Item #21-140
Architectural Design Services for Augusta Museum of History
Augusta, GA - Central Services Department - Facilities Maintenance Division
RFP Date: Tuesday, March 9, 2021 @ 11:00 a.m.
Total Number Specifications Mailed Out: 46
Total Number Specifications Download (Demandstar): 16
Total Electronic Notifications (Demandstar): 259
Georgia Procurement Registry: 31
Pre-Proposal Conference Attendees: 25
Total packages submitted: 5
Total Noncompliant: 0
Page 1 of 1
Meeting ID Topic Start Time End Time
99057119960
RFP Item # 21-140
Architectural Design Serves
for Augusta Museum o
f History for Augusta GA –
Central Services Department
– Facilities Maintenance 3/9/2021 10:45 3/9/2021 11:14
Name (Original Name)User Email Join Time Leave Time
Kathy Murry shill@augustaga.gov 3/9/2021 10:45 3/9/2021 11:14
DARREL WHITE 3/9/2021 10:51 3/9/2021 11:14
Amy Christian 3/9/2021 10:57 3/9/2021 11:14
apelletier 3/9/2021 10:59 3/9/2021 11:14
Minutes Participants
30 4
Guest
No
Yes
Yes
Yes
2KM Architects INC.
529 Greene St.
Augusta, GA 30901
Dickinson Architects, PC
771 Broad St. Suite 200
Augusta, GA 30901
Johnson, Laschober &
Associates, P.C.
1296 Broad St.
Augusta, GA 30901
Raymond Engineering-Georgia,
INC
1224 Royal Drive
Conyers, GA 30094
Studio 3 Design Group P.C.
1617 Walton Way
Augusta, GA 30904
2KM Architects INC.
529 Greene St.
Augusta, GA 30901
Dickinson Architects, PC
771 Broad St. Suite 200
Augusta, GA 30901
Johnson, Laschober &
Associates, P.C.
1296 Broad St.
Augusta, GA 30901
Raymond Engineering-Georgia,
INC
1224 Royal Drive
Conyers, GA 30094
Studio 3 Design Group P.C.
1617 Walton Way
Augusta, GA 30904
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as required
per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)15 5.0 5.0 5.0 4.9 5.0 75.0 75.0 75.0 74.0 75.0
3. Organization & Approach (0-5)10 5.0 5.0 4.5 4.5 5.0 50.0 50.0 45.0 44.7 50.0
Scope of Services
• Space planning
• Code review for egress, ADA and life safety issues.
• Project Data Sheet for Permitting
• Plans and specifications required for bid and construction
• Experience in preparation of conceptual design drawings
• Estimating
• Public Bidding Documents
• Site inspections to review the quality of work and compliance
with bid documents
(0-5)30 5.0 5.0 5.0 5.0 5.0 150.0 150.0 150.0 150.0 150.0
5. Financial Stability (0-5)5 5.0 5.0 5.0 5.0 5.0 25.0 25.0 25.0 25.0 25.0
6. References (0-5)5 3.7 3.7 3.7 3.7 3.7 18.3 18.3 18.3 18.3 18.3
Within Richmond County 5 10 5 5 5 5 50.0 50.0 50.0 0.0 50.0
Within CSRA 5 6 0.0 0.0 0.0 0.0 0.0
Within Georgia 5 4 5 0.0 0.0 0.0 20.0 0.0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 0.0 0.0 0.0 0.0
All Others 5 1 0.0 0.0 0.0 0.0 0.0
28.7 28.7 28.2 28.1 28.7 368.3 368.3 363.3 332.0 368.3
8. Presentation by Team (0-5)10 0 0 0 0 0
9 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0
Lowest Fees 5 10 5 0 0 50 0 0
Second 5 6 5 0 30 0 0 0
Third 5 4 5 0 0 0 0 20
Forth 5 2 5 0 0 0 10 0
Fifth 5 1 5 5 0 0 0 0
Total Phase 2 - (Total Maximum Ranking 15 -
Maximum Weighted Total Possible 125) 5.0 5.0 5.0 5.0 5.0 5 30 50 10 20
33.7 33.7 33.2 33.1 33.7 373.3 398.3 413.3 342.0 388.3
Procurement DepartmentRepresentative:___Nancy Williams_________________________________________
Procurement Department Completion Date: 4/15/21
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: Cumulative Date: 4/15/21
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Vendors
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
RFP Item #21-140
Architectural Design Services for Renovations to the Augusta Muesum of HIstory
for the Augusta, GA Central Services Facilities Maintenance Division
RFP Evaluation Meeting: Thursday, April 15, 2021 @ 3:00 p.m via ZOOM
Weighted ScoresScale 0 (Low) to 5 (High)
Ranking of 0-5 (Enter a number value between 0 and 5)
/- Central Seruices Department
-Z-& Takiyah A. Douse, Director 2T60perchOrchard Road, Augusa, GA 30906A Rick Acree, Project Manager Q06) 821-2426 phone e06)799-5071 Fax
FROM:
THROUGH:
TO:
DATE:
SUBJEGT:
MEMORANDUM
ffrli"f Acree, Project Manager, Central Servicesx
fn ..Takiyah A. Douse, Director, Centrat Services Department
Ms. Geri Sams, Director, Procurement Department
April 19,2021
RFP #21-140 Augusta Museum of History Expansion Design
Services - Recommendation to Award
On March 9,2021, five compliant Statements of Qualification and Proposals (SOOP)
were received on the referenced project.
The evaluation team reviewed the information provided by prospective firms using the
criteria set forth in the RFP on April 1 5,2021. JLA of Augusta was judged to have
submitted the SOQ that represented the best combination of qualifications, approach
and price for this project.
Central Services recommends award of contract to design the addition to the Augusta
Museum of History to Johnson, Laschober and Associates (JLA) in the amount of
$66,500.00. We also respectfully request that the Procurement Department obtain any
additional required documentation from the firm necessary to present this to
Commission for approval.
Thank you for your assistance thus far. Please do not hesitate to call if you have any
questions or need additional clarification.
Takiyah A. Douse
Laquona Sanderson
1
FYI: Process Regarding Request for Proposals
Sec. 1-10-51. Request for proposals.
Request for proposals shall be handled in the same manner as the bid process as
described above for solicitation and awarding of contracts for goods or services with
the following exceptions:
(a) Only the names of the vendors making offers shall be disclosed at the proposal
opening.
(b) Content of the proposals submitted by competing persons shall not be
disclosed during the process of the negotiations.
(c) Proposals shall be open for public inspection only after the award is made.
(d) Proprietary or confidential information, marked as such in each proposal, shall
not be disclosed without the written consent of the offeror.
(e) Discussions may be conducted with responsible persons submitting a proposal
determined to have a reasonable chance of being selected for the award. These
discussions may be held for the purpose of clarification to assure a full
understanding of the solicitation requirement and responsiveness thereto.
(f) Revisions may be permitted after submissions and prior to award for the
purpose of obtaining the best and final offers.
(g) In conducting discussions with the persons submitting the proposals, there
shall be no disclosure of any information derived from the other persons
submitting proposals.
Sec. 1-10-52. Sealed proposals.
(a) Conditions for use. In accordance with O.C.G.A. § 36-91-21(c)(1)(C), the
competitive sealed proposals method may be utilized when it is determined in
writing to be the most advantageous to Augusta, Georgia, taking into
consideration the evaluation factors set forth in the request for proposals. The
evaluation factors in the request for proposals shall be the basis on which the
award decision is made when the sealed proposal method is used. Augusta,
Georgia is not restricted from using alternative procurement methods for
2
obtaining the best value on any procurement, such as Construction
Management at Risk, Design/Build, etc.
(b) Request for proposals. Competitive sealed proposals shall be solicited through
a request for proposals (RFP).
(c) Public notice. Adequate public notice of the request for proposals shall be
given in the same manner as provided in section 1-10- 50(c)(Public Notice
and Bidder's List); provided the normal period of time between notice and
receipt of proposals minimally shall be fifteen (15) calendar days.
(d) Pre-proposal conference. A pre-proposal conference may be scheduled at
least five (5) days prior to the date set for receipt of proposals, and notice shall
be handled in a manner similar to section 1-10-50(c)-Public Notice and
Bidder's List. No information provided at such pre-proposal conference shall
be binding upon Augusta, Georgia unless provided in writing to all offerors.
(e) Receipt of proposals. Proposals will be received at the time and place
designated in the request for proposals, complete with bidder qualification and
technical information. No late proposals shall be accepted. Price information
shall be separated from the proposal in a sealed envelope and opened only
after the proposals have been reviewed and ranked.
The names of the offerors will be identified at the proposal acceptance;
however, no proposal will be handled so as to permit disclosure of the detailed
contents of the response until after award of contract. A record of all responses
shall be prepared and maintained for the files and audit purposes.
(f) Public inspection. The responses will be open for public inspection only after
contract award. Proprietary or confidential information marked as such in
each proposal will not be disclosed without written consent of the offeror.
(g) Evaluation and selection. The request for proposals shall state the relative
importance of price and other evaluation factors that will be used in the
context of proposal evaluation and contract award. (Pricing proposals will not
be opened until the proposals have been reviewed and ranked). Such
evaluation factors may include, but not be limited to:
(1) The ability, capacity, and skill of the offeror to perform the contract or
3
provide the services required;
(2) The capability of the offeror to perform the contract or provide the
service promptly or within the time specified, without delay or
interference;
(3) The character, integrity, reputation, judgment, experience, and
efficiency of the offeror;
(4) The quality of performance on previous contracts;
(5) The previous and existing compliance by the offeror with laws and
ordinances relating to the contract or services;
(6) The sufficiency of the financial resources of the offeror relating to his
ability to perform the contract;
(7) The quality, availability, and adaptability of the supplies or services to
the particular use required; and
(8) Price.
(h) Selection committee. A selection committee, minimally consisting of
representatives of the procurement office, the using agency, and the
Administrator's office or his designee shall convene for the purpose of
evaluating the proposals.
(i) Preliminary negotiations. Discussions with the offerors and technical
revisions to the proposals may occur. Discussions may be conducted with the
responsible offerors who submit proposals for the purpose of clarification and
to assure full understanding of, and conformance to, the solicitation
requirements. Offerors shall be accorded fair and equal treatment with respect
to any opportunity for discussions and revision of proposals and such
revisions may be permitted after submission and prior to award for the purpose
of obtaining best and final offers. In conducting discussions, there shall be no
disclosure of information derived from proposals submitted by competing
offerors.
(j) From the date proposals are received by the Procurement Director through the
date of contract award, no offeror shall make any substitutions, deletions,
4
additions or other changes in the configuration or structure of the offeror’s
teams or members of the offeror’s team.
(k) Final negotiations and letting the contract. The Committee shall rank the
technical proposals, open and consider the pricing proposals submitted by
each offeror. Award shall be made or recommended for award through the
Augusta, Georgia Administrator, to the most responsible and responsive
offeror whose proposal is determined to be the most advantageous to Augusta,
Georgia, taking into consideration price and the evaluation factors set forth in
the request for proposals. No other factors or criteria shall be used in the
evaluation. The contract file shall contain a written report of the basis on
which the award is made/recommended. The contract shall be awarded or let
in accordance with the procedures set forth in this Section and the other
applicable sections of this chapter.
Commission Meeting Agenda
6/1/2021 2:00 PM
transition Augusta’s non-emergency fleet to alternative energy vehicles
Department:Administration
Department:Administration
Caption:Motion to approve the Administrator's recommendations for
transitioning the City's light duty fleet to alternative energy
vehicles by 20% over the next ten years. (Approved by
the Administrative Services Committee May 25, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
Approve contract extension to AT&T for telephone services.
Department:Information Technology (IT)
Department:Information Technology (IT)
Caption:Motion to award three (3) year contract for telephone services
to AT&T. (Approved by Public Safety Committee May 25,
2021)
Background:AT&T is the current provider of telephone services for the City
of Augusta. AT&T has previously provided acceptable and
affordable telephone services to Augusta. AT&T service are
extremely reliable and cost effective.
Analysis:Due to competitive offerings, Information Technology was able
to reduce the cost for telephone services by $96,000, annually,
over non-contracted rates. Approval of this contract will allow
Information Technology to provide telephone services to
Augusta Departments in the most efficient and cost effective
manner possible. Information Technology will continue to
investigate was to reduce downtime, increase bandwidth and
reduce costs.
Financial Impact:Funds are available in each department’s operating budget to
cover these expenses.
Alternatives:Continue services at a non-contract rate.
Recommendation:Award three (3) year contract for telephone services to AT&T
Funds are
Available in the
Following
Accounts:
Funds are available in each department’s operating budget to
cover these expenses.
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Page 1 of 8
AT&T and Customer Confidential Information
AT&T ILEC Intrastate Pricing Schedule / Letter of Election
The service(s) (the ‘Service’) to which this Pricing Schedule/Letter of Election is applicable is: MegaLink
Pricing Schedule to AT&T Agreement Reference No: *
Letter of Election
If neither box above is checked then this document is a standalone Letter of Election. * This document may be used as a Pricing Schedule only if Customer has signed an Agreement referred to internally at AT&T as a UA MSA, UA MA
XII or UA SSTC.
Customer (“Customer”) AT&T (“AT&T”)
Augusta, GA
530 Green St. Suite 801
Augusta GA 30911- USA
For purposes of this Pricing Schedule/ Letter of Election, AT&T
means the Service Provider specifically identified herein.
Customer Contact (for notices) AT&T Sales Contact Information and
for Contract Notices Primary Sales Contact
Name: Tameka Allen
Title: CIO
Telephone: 706-821-2529 Fax:
E-mail: Allen@augusta.gov
Address for Notices, if different from above:
535 Telfair St. Bldg 2000
City: Augusta
ST: GA
Zip 30319
USA
Account Rep Name: Shane Robinson
Title: Client Solutions Executive
Telephone: 404-353-0642 Fax: Email: sr962d@att.com
Street Address: 1057 Lenox Park Blvd
City: Atlanta State: GA Zip Code: 30319
With a copy to:
AT&T Corp.
One AT&T Way, Bedminster, NJ 07921-0752
Attn: Master Agreement Support Team
E-mail: mast@att.com
AT&T Authorized Agent or Representative Information (if applicable) Primary Sales Contact
Name: Company Name:
Agent Street Address: City: State: Zip Code:
Telephone: Fax: E-mail: Agent Code:
Customer agrees to purchase the Service in the quantities and according to the prices and terms and conditions set forth in this Pricing
Schedule/Letter of Election and in the applicable Service Publication. In jurisdictions that require the Service to be provided pursuant to
tariff, the relevant Service Publication is the applicable Tariff; in jurisdictions that do not require the Service to be tariffed and in which
AT&T has no tariff for the Service, the relevant Service Publication is the applicable Service Description(s), Price List(s) or
Guidebook(s) (for ease of reference, the Service Descriptions, Price Lists and Guidebooks are referred to herein as the “Guidebook”).
If this document serves as a Letter of Election (as indicated above), the Letter of Election is subject to: (a) the terms of the applicable
Tariff, if the Service is offered pursuant to Tariff; or (b) the relevant AT&T Business Service Agreement (BSA), if the Service is not
offered pursuant to Tariff. Tariffs, Guidebooks and the BSA can be found at www.att.com/servicepublications. Service is provided by
the AT&T Incumbent Local Exchange Carrier (ILEC) Affiliate(s) identified below as the Service Provider(s). Throughout the remainder of
this document, this document will be referred to as the “Pricing Schedule”.
Customer (by its authorized representative) AT&T (by its authorized representative)
By:
By:
Printed or Typed
Name:
Printed or Typed
Name:
Title: Title:
Date: Date:
Page 2 of 8
AT&T and Customer Confidential Information
MegaLink (2)
Service Provider & Service Publication:
BellSouth Telecommunications, LLC. d/b/a AT&T Georgia B7.1 (Private Line) Tariff, Price List or Guidebook
Order
Type:
New Install
Renewal
Service Period: 12 Months
This period includes 0 months for recognition of previous service.
Total Monthly Rate: $709.00 Total Nonrecurring Charge: $1,349.00
Prices in this Pricing Schedule are exclusive of, and Customer will pay, all current or future taxes, regulatory surcharges, recovery
fees, shipping charges, and other similar charges specified or allowed by any governmental entity relating to the sale, use, or
provision of the Service.
AT&T will furnish, install, maintain and provide maintenance of the Service in accordance with the AT&T’s applicable Tariff or
Guidebook. The Pricing Schedule Term shall begin on the date the Service is installed and available for use by Customer, unless
specified otherwise in the Tariff or Guidebook.
If Customer terminates the Service prior to the date Customer’s obligation to pay for the Service begins, Customer will reimburse
AT&T for time and materials incurred prior to the effective date of termination, plus any third party charges resulting from such
termination. In the event the Service is terminated after the date Customer’s obligation to pay for the Service begins but prior to
the expiration of the Service Period, Customer shall pay all Termination and Cancellation Charges as specified in the Tariff or
Guidebook (or, where applicable, the promotion filing).
Customer agrees to pay any added costs incurred by AT&T due to a Customer initiated change in the location of the requested
Service prior to the time the Service is installed.
This Pricing Schedule shall be extended for additional one-year terms under the terms and conditions provided in the
Tariff or Guidebook unless either party provides written notice of its intent not to renew the Pricing Schedule at least
sixty (60) days prior to the expiration of the initial term or each additional one-year term.
Suspension of Service is not permitted for the requested Service.
Recognition of previous service may be given to the Customer who renews an existing Arrangement or converts from month-to-
month billing, under circumstances detailed in the Tariff or Guidebook.
Customer acknowledges and certifies that the total interstate traffic (including Internet traffic) on the Service(s) constitutes ten
percent (10%) or less of the total traffic on the Service.
Rate Elements
Qty
USOC
Non -
Recurring
Recurring
MegaLink #2 (GA) - 1 Circuit
Option: MegaLink (Point to Point or with Other Services)
Clear Channel Capability - Extended Superframe 1 CCOEF $0.00 $0.00
Service Establishment Charge 1 MGLSE $575.00 $0.00
Circuit Location #1
Address: 1731 Tobacco Road
Serving CO: AGSTGAFLPSA (706/790) - AT&T Georgia
Switch Type: DMS
Miles to Serving CO: 4.0000 (estimated)
Digital Local Channel
Payment Term: 12 Months
First 1/2 Mile 1 1LDPZ $300.00 $85.00
Page 3 of 8
AT&T and Customer Confidential Information
Additional 1/2 Mile 7 1LDPA $0.00 $238.00
Premises Visit Charge 1 MGLPV $37.00 $0.00
Circuit Location #2
Address: 234 Pistol Range Road
Serving CO: AGSTGAMT84A (706/849) - AT&T Georgia
Switch Type: DMS
Miles to Serving CO: 2.0000 (estimated)
Digital Local Channel
Payment Term: 12 Months
First 1/2 Mile 1 1LDPZ $300.00 $85.00
Additional 1/2 Mile 3 1LDPA $0.00 $102.00
Premises Visit Charge 1 MGLPV $37.00 $0.00
Interoffice Channel (5.41 miles)
AGSTGAMT (706/849-5000) to AGSTGAFL (706/790) (5.41 miles)
Fixed Charge 1 1LNO1 $100.00 $85.00
IOC Mileage: 0 to 8 Miles
Payment Term: 12 Months
Charge per Mile 6 1LNOA $0.00 $114.00
IOC Mileage: 0 to 8 Miles
Payment Term: 12 Months
Total Non-recurring $1,349.00
Total Recurring $709.00
Location of Service
Location #1: Augusta, GA
1731 Tobacco Road
Augusta, GA
Location #2: Augusta, GA
234 Pistol Range Road
Augusta,
Page 4 of 8
AT&T and Customer Confidential Information
MegaLink (3)
Service Provider & Service Publication:
BellSouth Telecommunications, LLC. d/b/a AT&T Georgia B7.1 (Private Line) Tariff, Price List or Guidebook
Order
Type:
New Install
Renewal
Service Period: 12 Months
This period includes 0 months for recognition of previous service.
Total Monthly Rate: $813.00 Total Nonrecurring Charge: $1,312.00
Prices in this Pricing Schedule are exclusive of, and Customer will pay, all current or future taxes, regulatory surcharges, recovery
fees, shipping charges, and other similar charges specified or allowed by any governmental entity relating to the sale, use, or
provision of the Service.
AT&T will furnish, install, maintain and provide maintenance of the Service in accordance with the AT&T’s applicable Tariff or
Guidebook. The Pricing Schedule Term shall begin on the date the Service is installed and available for use by Customer, unless
specified otherwise in the Tariff or Guidebook.
If Customer terminates the Service prior to the date Customer’s obligation to pay for the Service begins, Customer will reimburse
AT&T for time and materials incurred prior to the effective date of termination, plus any third party charges resulting from such
termination. In the event the Service is terminated after the date Customer’s obligation to pay for the Service begins but prior to
the expiration of the Service Period, Customer shall pay all Termination and Cancellation Charges as specified in the Tariff or
Guidebook (or, where applicable, the promotion filing).
Customer agrees to pay any added costs incurred by AT&T due to a Customer initiated change in the location of the requested
Service prior to the time the Service is installed.
This Pricing Schedule shall be extended for additional one-year terms under the terms and conditions provided in the
Tariff or Guidebook unless either party provides written notice of its intent not to renew the Pricing Schedule at least
sixty (60) days prior to the expiration of the initial term or each additional one-year term.
Suspension of Service is not permitted for the requested Service.
Recognition of previous service may be given to the Customer who renews an existing Arrangement or converts from month-to-
month billing, under circumstances detailed in the Tariff or Guidebook.
Customer acknowledges and certifies that the total interstate traffic (including Internet traffic) on the Service(s) constitutes ten
percent (10%) or less of the total traffic on the Service.
Rate Elements
Qty
USOC
Non -
Recurring
Recurring
MegaLink #3 (GA) - 1 Circuit
Option: MegaLink (Point to Point or with Other Services)
Clear Channel Capability - Extended Superframe 1 CCOEF $0.00 $0.00
Service Establishment Charge 1 MGLSE $575.00 $0.00
Circuit Location #1
Address: 535 Telfair Street
Serving CO: AGSTGAMT84A (706/849) - AT&T Georgia
Switch Type: DMS
Miles to Serving CO: 0.5505 (estimated)
Digital Local Channel
Payment Term: 12 Months
First 1/2 Mile 1 1LDPZ $300.00 $85.00
Page 5 of 8
AT&T and Customer Confidential Information
Additional 1/2 Mile 1 1LDPA $0.00 $34.00
Circuit Location #2
Address: 4436 Old Waynesboro Road
Serving CO: HPHZGAESRS1 (706/592) - AT&T Georgia
Switch Type: DMS
Miles to Serving CO: 4.5000 (estimated)
Digital Local Channel
Payment Term: 12 Months
First 1/2 Mile 1 1LDPZ $300.00 $85.00
Additional 1/2 Mile 8 1LDPA $0.00 $272.00
Premises Visit Charge 1 MGLPV $37.00 $0.00
Interoffice Channel (13.29 miles)
HPHZGAES (706/592-0000) to AGSTGAMT (706/849-5000) (13.29 miles)
Fixed Charge 1 1LNO2 $100.00 $85.00
IOC Mileage: 9 to 25 Miles
Payment Term: 12 Months
Charge per Mile 14 1LNOB $0.00 $252.00
IOC Mileage: 9 to 25 Miles
Payment Term: 12 Months
Total Non-recurring $1,312.00
Total Recurring $813.00
Location of Service
Location #1: Augusta, GA
535 Telfair Street
Augusta, GA
Location #2: Augusta, GA
4436 Old Waynesboro Road
Hephzibah, GA 30815-
Page 6 of 8
AT&T and Customer Confidential Information
MegaLink
Service Provider & Service Publication:
BellSouth Telecommunications, LLC. d/b/a AT&T Georgia B7.1 (Private Line) Tariff, Price List or Guidebook
Order
Type:
New Install
Renewal
Service Period: 12 Months
This period includes 0 months for recognition of previous service.
Total Monthly Rate: $482.00 Total Nonrecurring Charge: $1,349.00
Prices in this Pricing Schedule are exclusive of, and Customer will pay, all current or future taxes, regulatory surcharges, recovery
fees, shipping charges, and other similar charges specified or allowed by any governmental entity relating to the sale, use, or
provision of the Service.
AT&T will furnish, install, maintain and provide maintenance of the Service in accordance with the AT&T’s applicable Tariff or
Guidebook. The Pricing Schedule Term shall begin on the date the Service is installed and available for use by Customer, unless
specified otherwise in the Tariff or Guidebook.
If Customer terminates the Service prior to the date Customer’s obligation to pay for the Service begins, Customer will reimburse
AT&T for time and materials incurred prior to the effective date of termination, plus any third party charges resulting from such
termination. In the event the Service is terminated after the date Customer’s obligation to pay for the Service begins but prior to
the expiration of the Service Period, Customer shall pay all Termination and Cancellation Charges as specified in the Tariff or
Guidebook (or, where applicable, the promotion filing).
Customer agrees to pay any added costs incurred by AT&T due to a Customer initiated change in the location of the requested
Service prior to the time the Service is installed.
This Pricing Schedule shall be extended for additional one-year terms under the terms and conditions provided in the
Tariff or Guidebook unless either party provides written notice of its intent not to renew the Pricing Schedule at least
sixty (60) days prior to the expiration of the initial term or each additional one-year term.
Suspension of Service is not permitted for the requested Service.
Recognition of previous service may be given to the Customer who renews an existing Arrangement or converts from month-to-
month billing, under circumstances detailed in the Tariff or Guidebook.
Customer acknowledges and certifies that the total interstate traffic (including Internet traffic) on the Service(s) constitutes ten
percent (10%) or less of the total traffic on the Service.
Rate Elements
Qty
USOC
Non -
Recurring
Recurring
MegaLink (GA) - 1 Circuit
Option: MegaLink (Point to Point or with Other Services)
Clear Channel Capability - None (D4 Format) 1 $0.00 $0.00
Service Establishment Charge 1 MGLSE $575.00 $0.00
Circuit Location #1
Address: 535 Telfair Street
Serving CO: AGSTGAMT84A (706/849) - AT&T Georgia
Switch Type: DMS
Miles to Serving CO: 0.5505 (estimated)
Digital Local Channel
Payment Term: 12 Months
First 1/2 Mile 1 1LDPZ $300.00 $85.00
Page 7 of 8
AT&T and Customer Confidential Information
*This quote is based upon tariffs or price lists, as
appropriate, with an anticipated effective date of 4/5/2021.
Additional 1/2 Mile 1 1LDPA $0.00 $34.00
*This quote is based upon tariffs or price lists, as
appropriate, with an anticipated effective date of 4/5/2021.
Premises Visit Charge 1 MGLPV $37.00 $0.00
Circuit Location #2
Address: 3157 Damascus Road
Serving CO: AGSTGATHDS1 (706/733) - AT&T Georgia
Switch Type: DMS
Miles to Serving CO: 2.2753 (estimated)
Digital Local Channel
Payment Term: 12 Months
First 1/2 Mile 1 1LDPZ $300.00 $85.00
*This quote is based upon tariffs or price lists, as
appropriate, with an anticipated effective date of 4/5/2021.
Additional 1/2 Mile 4 1LDPA $0.00 $136.00
*This quote is based upon tariffs or price lists, as
appropriate, with an anticipated effective date of 4/5/2021.
Premises Visit Charge 1 MGLPV $37.00 $0.00
Interoffice Channel (2.47 miles)
AGSTGATH (706/733) to AGSTGAMT (706/849-5000) (2.47 miles)
Fixed Charge 1 1LNO1 $100.00 $85.00
IOC Mileage: 0 to 8 Miles
Payment Term: 12 Months
*This quote is based upon tariffs or price lists, as
appropriate, with an anticipated effective date of 4/5/2021.
Charge per Mile 3 1LNOA $0.00 $57.00
IOC Mileage: 0 to 8 Miles
Payment Term: 12 Months
*This quote is based upon tariffs or price lists, as
appropriate, with an anticipated effective date of 4/5/2021.
Total Non-recurring $1,349.00
Total Recurring $482.00
Location of Service
Location #1: Augusta, GA
535 Telfair Street
Augusta, GA
Location #2: Augusta, GA
3157 Damascus Road
Augusta, GA
Page 8 of 8
AT&T and Customer Confidential Information
For internal use only
Billing Telephone Number for Existing service, if applicable: ( ) -
Addendum Agreement
-0037-00
Page 1 of 7
AT&T and Customer Confidential Information
Case Number GA21
CUSTOMER (“Customer”) AT&T (“AT&T”)
Augusta
Street Address: 530 Greene St., Suite 801
City: Augusta
State: GA Zip Code: 30911-
Billing Address
Street Address: 530 Greene St., Suite 801
City: Augusta
State: GA Zip Code: 30911-
For purposes of this Addendum, AT&T means the Service
Provider specifically identified herein.
CUSTOMER Contact (for Contract Notices) AT&T Sales Contact Information and
for Contract Notices
Name: Tameka Allen
Title: CIO
Telephone: 706-821-2529 Fax: - -
Email: Allen@augustaga.gov
Street Address: 535 Telfair St Bldg 2000
City: Augusta
State: GA Zip Code: 30901-
Name: SHANE ROBINSON
Title: CLIENT SOLUTIONS EXECUTIVE 3
Telephone: 404-353-0642 Fax: - - Email:
sr962d@att.com
Attention: Assistant Vice President
Street Address: 1057 Lenox Park Blvd City:
Atlanta State: GA Zip Code: 30319
With a copy to:
AT&T Corp.
One AT&T Way, Bedminster, NJ 07921-0752
ATTN: Master Agreement Support Team
Email: mast@att.com
THE UNDERSIGNED PARTIES, AT&T Georgia, (“Company”) and Augusta (“Customer” or “Subscriber”),
hereby agree, as acknowledged by their appropriate signatures as set out below, to amend and change Pricing
Addendum Agreement
-0037-00
Page 2 of 7
AT&T and Customer Confidential Information
Schedule GA03-C307-01. This Addendum Agreement is based upon the following terms and conditions as well
as any Attachment(s) affixed and the appropriate lawfully filed and approved tariffs which are by this reference
incorporated herein.
Case Number GA21
Offer Expiration: This offer shall expire on: 6/11/2021.
Accepted by:
Subscriber:
Augusta
By: __________________________________________
Authorized Signature
Printed Name: __________________________________
Title: ______________________________________
Date: ______________________________________
Company:
AT&T Georgia
By: __________________________________________
Authorized Signature
Addendum Agreement
-0037-00
Page 3 of 7
AT&T and Customer Confidential Information
Printed Name: __________________________________
Title: ______________________________________
Date: ________________________________________
Case Number GA21 Option
1 of 1
Service description:
This Addendum offers an extension to the service period of the Customer’s existing products and Business Access lines.
This Addendum provides for a thirty-six (36) month service period from the expiration date of the existing Pricing Schedule.
All terms and conditions of Pricing Schedule GA03-C307-01 apply to this Addendum unless modified herein.
Addendum Agreement
-
0
0
3
7
-
0
0
Case Number GA21
Option 1 of 1
RATES AND CHARGES
Rate Elements Non-Recurring Monthly Rate USOC
1 Complex Business Individual Line $.00 $28.00 1FB
2 Business Line $.00 $28.00 1FBCL
3 There are no changes to the existing $.00 $.00 rate elements.
Addendum Agreement
-
0
0
3
7
-
0
0
Page 4 of 6
AT&T and Customer Confidential Information
Case Number GA21
Option 1 of 1
RATES AND CHARGES
NOTES:
The ‘NOTES’ Section of the ‘RATES AND CHARGES’ pages of the existing Contract Service Arrangement is modified with
the following:
7. WAIVED NON-RECURRING CHARGES
State
Line Connection
First
Line
Connection
Additional
USOC
*WGGVF
Georgia $75.00 $75.00 $423.00 each
*Upon Customer’s request to disconnect all Service prior to the expiration of the selected term,
Customer will pay a one-time Contract Preparation Charge in the amount(s) stated above.
8. EARLY TERMINATION – BUSINESS LINES
During the Term, when an AT&T ILEC Service (referred to as the “Terminated ILEC Service”) provided under this
Pricing Schedule Agreement is migrated to a qualifying AT&T Business Voice over IP (BVoIP) Service, or to a qualifying
AT&T Mobility Service (referred to collectively as the “Replacement Service”), then the Early Termination Charge
associated with the Terminated ILEC Service will be waived provided:
(a) the Terminated ILEC Service has been installed at the Customer site for no fewer than 3 months;
(b) the term of the Replacement Service agreement is equal to or greater than the remaining term for the Terminated ILEC
Service;
(c) the Replacement Service is installed or available at the same Customer sites as the Terminated ILEC Service;
(d) the Replacement Service is contracted for in the same relative quantity(ies) as those Terminated ILEC Services being
displaced, and activation of the Replacement Service at the Customer sites or for Customer use at such Customer Sites
occurs within 90 days of termination of the ILEC Service at that site. It is at the Company’s sole determination
whether a product change satisfies these requirements.
Addendum Agreement
-
0
0
3
7
-
0
0
9. SERVICE AND SERVICE COMPONENT WITHDRAWAL
Service and Service Component Withdrawals during Pricing Schedule Term
Page 5 of 6
AT&T and Customer Confidential Information
Case Number GA21
Option 1 of 1
Prior Notice Required from AT&T to Withdraw and
Terminate a Service 12 months
Prior Notice Required from AT&T to Withdraw and
Terminate a Service Component 120 days
There are no other additions, deletions or changes to the above referenced Contract Service Agreement included in this
Addendum. All other terms and conditions as previously agreed and acknowledged remain unchanged and in full force and in
effect
All trademarks and service marks contained herein are owned by AT&T Intellectual Property and/or AT&T affiliated
companies.
Addendum Agreement
-
0
0
3
7
-
0
0
END OF ARRANGEMENT AGREEMENT OPTION 1
Page 6 of 6
AT&T and Customer Confidential Information
Commission Meeting Agenda
6/1/2021 2:00 PM
Assign the honorary road name of Capt. H.R. Elam to Walters Court.
Department:Information Technology
Department:Information Technology
Caption:Motion to approve assigning the honorary road name of Capt.
H.R. Elam to Walters Court. (Approved by Public Safety
Committee May 25, 2021)
Background:Hattie Elam entered the U. S. Navy in the beginning of the
second decade of full racial integration in the U. S. military.
Over the course of her tenacious 30-year career serving in both
overseas and continental U.S. assignments, she ascended from
charge nurse to nurse supervisor, nurse recruiter, installation
nursing director, and command special assistant as she
ultimately achieved the rank of captain. Captain Elam has
received national acclaim for her exceptional commitment to
advancing social equality within the military. In 1969, while still
on active duty, she was awarded the Roy Wilkins Meritorious
Service Award, for outstanding achievement in minority issues,
by the National Association for the Advancement of Colored
People (NAACP).
Analysis:Impact of Honoree Having served through the Cold War,
Vietnam Era, and First Gulf War, Captain Elam was noted as the
U.S. Navy’s senior Black female officer. Acknowledging her
meritorious service to the nation, Tuskegee University Reserve
Officer’s Training Corps (ROTC) Hall of Fame honored Captain
Elam as a U.S. Navy Inductee in 2018. Tuskegee is home of the
first baccalaureate-in-nursing degree program in Alabama. In
2020, Captain Elam’s local alma mater, Lucy Craft Laney
Comprehensive High School, proudly inducted her into its Fifth
Hall of Fame Class. Geographic Affiliation • The honorary
designation request is for Walters Court because the Elam
Family is recognized as among the first anchors of the
neighborhood. Living Status • Hattie Elam is living.
Financial Impact:
Cover Memo
Cost for road signs and Application – Waived: Ongoing
application by 2020 Commissioner.
Alternatives:
Recommendation:Approve assigning the honorary designation of Capt. H.R. Elam
to Walters Court.
Funds are
Available in the
Following
Accounts:
Not applicable.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month – 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month – 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
__________ Commission
__________ Public Safety Committee
__________ Public Services Committee
__________ Administrative Services Committee
__________ Engineering Services Committee
__________ Finance Committee
Contact Information for Individual/Presenter Making the Request:
Name: ______________________________________________________________
Address: ____________________________________________________________
Telephone Number: ___________________________________________________
Fax Number: _________________________________________________________
E-Mail Address: ______________________________________________________
Please send this request form to the following address:
Ms. Lena J. Bonner Telephone Number: 706-821-1820
Clerk of Commission Fax Number: 706-821-1838
Suite 220 Municipal Building E-Mail Address: nmorawski@augustaga.gov
535 Telfair Street
Augusta, GA 30901
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk’s
Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-
minute time limit will be allowed for presentations.
X Date of Meeting _____________
Date of Meeting _____________
Date of Meeting _____________
Date of Meeting _____________
Date of Meeting _________
Date of Meeting _____________
Michele Pearman (IT-GIS)
535 Telfair St. Bldg 2000
706-945-4568
pearman@augustaga.gov
Caption/Topic of Discussion to be placed on the Agenda:
Honorary Naming of Walters Court for Capt. H.R. Elam
X Next Available
Next Available
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2807 A
Honorary Name Capt. H.R. Elam
Honorary Name Capt. H.R. Elam
Augusta, GA MapAugusta, GA Map
Produced By:Augusta, GA GovernmentInformation Technolgy Department - GIS Division535 Telfair Street Bldg 2000Augusta, GA 309011/29/2021 hf18821
0 80 16040Feet1 inch = 112 feet
11/9/2020 New Submission
Mailing Address* Street Address
Address Line 2
City State / Province / Region ------' I _____ _
Postal / Zip Code Country
Phone Number*
Email*
Request Information . .. -..... . .... ....... . ..................................................... -............................................................ _ ..... -........................................................ -.......... -.................... ___________ _
Type Of Request* 0 New Name (Public or Private) 'bg Road Name Change
Road Ownership* -� Public0 Private
0 State
Current Road Name* I �ffe..r...!s wud
Proposed Road I taet. H:/( £/q.MName* Ci
A)Alternate Road I C4f1:. #4 tf,'" E/4,;M c:tName
B)Alternate Road I U<tlB tuft:« £/4.MName
Number of Road
Name Signs*
Location Of Road
Point of Beginning
https://forms.augustaga.gov/forms/RoadNameRequest
c·t
213
RESOLUTION
WHEREAS: William Fennoy initiated a request for an Honorary Road Name Designation for Walters Court.
WHEREAS: It is proposed that Walters Court be assigned an honorary name
of Capt. H.R. Elam - not altering the official name Walters
Court;
WHEREAS: The honorary designation request does meet requirements for cultural, historical, humanitarian, area lineage and/or distinguished career justification, in addition to
its geographic affiliation;
WHEREAS: This honorary designation request is being made to honor the significance of
Capt. H.R. Elam for her meritorious service to our nation.
NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION:
THEREFORE: Let it be known that Augusta, Georgia does hereby assign to the Dupont Street the honorary name of Capt. H.R. Elam. Traffic Engineering is to be notified of the honorary designation and the requested road signs should be erected accordingly.
______________________________ Lena Bonner, Clerk of Commission ______________________________ Hardie Davis Jr., Mayor
______________________________ Tameka Allen, Information Technology
CERTIFICATE
The undersigned qualified and acting Clerk of the Augusta Commission certifies that the foregoing
is a true and correct copy of a resolution adopted at a legally convened meeting of the Augusta
Commission held on _______________________________________.
______________________________
Lena Bonner, Clerk of Commission
______________________________ Date
Commission Meeting Agenda
6/1/2021 2:00 PM
Assign the honorary road name of Springfield Way to the 100 Block of Twelfth Street.
Department:Information Technology
Department:Information Technology
Caption:Motion to approve assigning the honorary road name of
Springfield Way to the 100 Block of Twelfth Street. (Approved
by Public Safety Committee May 25, 2021)
Background:Springfield Baptist Church is the oldest black church in the
United States. The church was founded by African-Americans in
1787 and still stands on its original site. Springfield Church is
the oldest church building in the city.
Analysis:Both Morehouse College and the Georgia Republican Party were
organized at Springfield Church. The adjacent Springfield
Village Park commemorates the legacy and contributions of
black Augustans.
Financial Impact:Cost for road signs and Application – Waived: Ongoing
application by 2020 Commissioner
Alternatives:
Recommendation:Approve assigning the honorary designation of Springfield Way
to the 100 Block of Twelfth Street.
Funds are
Available in the
Following
Accounts:
Not applicable.
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
APPLICANT INFORMATION
Date: 3/16/2021 Phone Number(s): (706)-373-0075
Applicant: Willi�m Fennoy . □Owner �Otp,er U Email/Fax: wefennoy@hotmail.com . , _Mailing Address: / l/:2 b (o W'11VI h\i\, w{ l/-l'tt ity: AuguSta State: GA Zip: 3 tJ?S I 5
REQUEST INFORMATION
Type of Honorary Request: [X Road Ownership: Name of Honoree: _S_p_r _in_g_fi_1e_l_d_C_h _u_rc_h ___ _C:XPublic □ Private Location: 100 Block of 12th St□State Between Jones St and Reynolds St
REASON FOR PROPOSED REQUEST
Please select the category that would best apply and provide a brief explanation that applies to the honoree of their impact on a local, state or
national level. Not all criteria will be applicable with each request. Additional information including letters, signatures, documents etc. can be attached with the application.
Category of Request: □Cultural .�(Historical □ Humanitarian □ Significant Lineage O Distinguished Career O Living Individual
GEOGRAPHIC AFFILIATION
Please provide a brief explanation of the relationship between the area of the requested honorary designation and the honoree's impact.
OFFICIAL USE ONLY
comm_.
Sign Description _S""'p""""'ri-'--'n""gf"-i'""e'-"ld"'--'W�a�y ________ _
# of signs __ Recommendation: □ Approve □ Deny
Augusta Richmond County Government Information Technology Department • GIS Division
525 Telfair St 3"' Floor-Physical OFFICE: (706) 821-2843 530 Greene StreetA-101 -Mailing FAX: (706) 826-4753
Augusta, GA 30901 EMAIL: gisaddressing@augustaga.gov WWW.AUGUSTAGA.GOV
Comm_.
IT-GIS:
Signatures of ApprovllLu JQ;rw�,��-
Fees Date Received: ___ _
D Application: $250
D Administrative: Signs: _@ __ : $ __
D Administrative: Signs: _@ __ : $ __
Total: $ __
Augusta, GA IT-GIS
Road Naming Policy: Petition & Honorary Designations
Page 1 I
Additional Comments:_____________________________________________________________________________
Springfield Baptist Church is the oldest black church in the United States. Founded by African-Americans in 1787, the church stands on its original site and is the oldest church building in the city.
The adjacent Springfield Village Park commemorates the legacy and contributions of black Augustans.
RESOLUTION
WHEREAS: William Fennoy initiated a request for an Honorary Road Name Designation for the 100 Block of Twelfth Street.
WHEREAS: It is proposed that Twelfth Street be assigned an honorary name of Springfield Way - not altering the official name.
WHEREAS: The honorary designation request does meet requirements for cultural, historical,
humanitarian, area lineage and/or distinguished career justification, in addition to its geographic affiliation;
WHEREAS: This honorary designation request is being made to honor the significance
of Springfield Baptist Church.
NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION:
THEREFORE: Let it be known that Augusta, Georgia does hereby assign the 100 Block of Twelfth Street the honorary name of Springfield Way. Traffic Engineering is to be notified of the honorary designation and the requested road signs should be erected
accordingly.
______________________________ Lena Bonner, Clerk of Commission ______________________________ Hardie Davis Jr., Mayor
______________________________ Tameka Allen, Information Technology
CERTIFICATE
The undersigned qualified and acting Clerk of the Augusta Commission certifies that the foregoing
is a true and correct copy of a resolution adopted at a legally convened meeting of the Augusta
Commission held on _______________________________________.
______________________________
Lena Bonner, Clerk of Commission
______________________________ Date
Commission Meeting Agenda
6/1/2021 2:00 PM
Assigning the honorary road name of Murray Lane to a segment of Helen Street.
Department:Information Technology
Department:Information Technology
Caption:Motion to approve assigning the honorary road name of Murray
Lane to a segment of Helen Street. (Approved by Public Safety
Committee May 25, 2021)
Background:Margin Murray has faithfully served as the St. Mary on the Hill
Catholic School Crossing Guard for over 45 consecutive years.
This is in recognition of her increasingly rare dedication to
service and protecting generations of youth.
Analysis:Impact of Honoree Mrs. Murray has been at St. Mary’s for over
four decades as a crosswalk guard. She is loved by so many
people. She is retiring and in honor of her many years of
dedication to the community and the St. Mary’s School it is an
honor in her name. Geographic Affiliation • The honorary
designation request is for Helen Street because it is near the
school cross walk she worked at over four decades. Only this
segment from Monte Sano Ave to Arsenal Ave is included.
Living Status • Ms. Murray is living.
Financial Impact:Cost for road signs and Application – WAIVED
Alternatives:
Recommendation:Approve assigning the honorary designation of Murray Lane to a
segment of Helen Street.
Funds are
Available in the
Following
Accounts:
Not applicable.
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
GIS- HonoraryRoadNamingForm
IT-GIS Division
Honorary Road Naming Request
Click here for general guidelines
Honorary Designations allow citizens the opportunity to honor people that have made significant
contributions to the Augusta Richmond County community. Honorary designations can be made in
memory of an individual. Honorary road names will be displayed for a ten (10) year period. The sign
will then be turned over to the individual that applied for the naming, unless renewed. IT-GIS will
only accept a maximum of ten (10) designations per calendar year. Road designations will be
determined on a case by case basis
Date *
Applicant*
Property
Owner/Other*
Other
Mailing Address*
Phone Number*
Email*
Type Of Request *
Applicant Information
5/5/2021
Commissioner Catherine Smith McKnight
Property Owner
Other
City
Augusta
State / Province / Region
Georgia
Postal / Zip Code
30904
Country
Richmond
Street Address
1220 Monte Sano Avenue
Address Line 2
706 834-1082
CMcKnight@augustaga.gov
Request Information
Honorary Name Addition
Road Ownership *
Current Road
Name*
Proposed Honorary
Road Name*
A) Alternate
Honorary Road
Name
Number of Honorary
Road Name Signs*
Point of Beginning
Point of Ending
Reason For Request
Public
Private
State
Helen Street
Murray Lane
2
Location Of Road
Monte Sano Avenue
Arsenal Avenue
Reason For Proposed Request
Mrs. Murray has been at St. Mary’s for over four decades as a
crosswalk guard. She is loved by so many people. She is retiring
and in honor of her many years of dedication to the community and
the St. Mary’s School it is an honor in her name.
Arsenal Ave
Monte Sano Ave
Helen St
Arsenal Ave
Monte Sano Ave
Arsenal Ave
Helen St
Honorary NameSign 2- Murray Lane
Honorary NameSign 1 - Murray Lane
Augusta, GA MapAugusta, GA Map
Produced By:Augusta, GA GovernmentInformation Technolgy Department - GIS Division535 Telfair Street Bldg 2000Augusta, GA 309015/5/2021 hf18821
0 60 12030Feet1 inch = 85 feet
RESOLUTION
WHEREAS: Commissioner McKnight, on behalf of the Augusta community, initiated a request for an Honorary Road Name Designation for a segment of Helen
Street; From Monte Santo Ave to Arsenal Ave.
WHEREAS: It is proposed that a segment of Helen Street be assigned an honorary name of Murray Lane, not altering the official name Helen Street;
WHEREAS: The honorary designation request does meet requirements for cultural, historical,
humanitarian, area lineage and/or distinguished career justification, in addition to its geographic affiliation;
WHEREAS: This honorary designation request is being made to honor the significance
Margin Murray has made to the Richmond County community for her
deep personal commitment to the welfare of her fellow citizens;
NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION:
THEREFORE: Let it be known that Augusta, Georgia does hereby assign to Helen Street the honorary name of Murray Lane. Traffic Engineering is to be notified of the honorary designation and the requested road signs should be erected accordingly.
______________________________ Lena Bonner, Clerk of Commission ______________________________ Hardie Davis Jr., Mayor
______________________________ Tameka Allen, Information Technology
CERTIFICATE
The undersigned qualified and acting Clerk of the Augusta Commission certifies that the foregoing
is a true and correct copy of a resolution adopted at a legally convened meeting of the Augusta
Commission held on _______________________________________.
______________________________
Lena Bonner, Clerk of Commission
______________________________ Date
Commission Meeting Agenda
6/1/2021 2:00 PM
Information Technology 2021 Replacements Obsolete Computer Equipment
Department:Information Technology Department
Department:Information Technology Department
Caption:Motion to approve the replacement of obsolete computer
equipment (laptops, computers, servers, printers, scanners,
switches, routers, VOIP phones, other telecommunication
devices, uninterrupted power supplies, radios, and MDTs) as
well as the purchase of any required computer software
upgrades. (Approved by Public Safety Committee May 26,
2021)
Background:In an effort to provide the employees of Augusta Richmond
County with current technology and to stay in line with the
Information Technology Strategic Plan, the Information
Technology Department (IT) schedules the replacement of end-
of-life equipment that, due to age and capability, is not
compatible with current standards and is unable to support
current software requirements. Information Technology
developed an IT Technology Replacement plan that replaces
obsolete computer equipment every 4 to 8 years (the normal life
expectancy for the equipment). The replacement of computer
and communication equipment will consist of any devices that
are not capable of meeting current software or business needs to
include the scheduled laptops, computers, servers, printers,
scanners, switches, routers, VOIP phones, other
telecommunication devices, uninterrupted power supplies,
radios, and MDTs, along with necessary software. Information
Technology is also continuing with the standardization of
current operating systems and Microsoft Office products
throughout the organization. Therefore, required software and
hardware upgrades may need to be purchased for computers and
servers that are not scheduled to be replaced. Regardless of
funding source, all technology equipment removed from
production will be disposed of in accordance with the
technology disposal policy previously approved by the
Commission. Inoperable equipment will be taken to the
electronic recycling drop point at the Augusta Richmond County
Cover Memo
Landfill. Qualified equipment that meets determined
specifications will either be sold in the Employee Lottery or
redistributed to appropriate locations for use in Community
Outreach Programs (i.e. Recreation Department Community
Centers). All other functional equipment will be taken to the
Fleet Department for sale at auction. All data will be erased from
any devices using a DOD-certified method.
Analysis:Currently, there are approximately 2000+ desktop computers,
500+ laptops and tablets, 400+ MDTs, and 1500+ radios
deployed by the city. The life expectancy of a computer is 4-5
years. In some cases, these computers, servers, printers, laptops,
radios, and MDTs are incapable of operating the software
required by the current business environment. Certain printers in
operation are no longer capable of printing documents of
acceptable quality. These items will be purchased through the
state contract or through some other means that meets current
Procurement requirements. (SWC90813-04; 99999-SPD-
T20120702; 99999-SPD-T20120501-0011; 99999-SPD-
T20120702-0003; GS-35F-0195J; S000546-044; 252-001-09-1;
250-000-09-1; 252-030-09-ACS; SPD-0000021-0005;
SWC90814-02; 252-000-09-ACS; and SWC-90813).
Financial Impact:The approximate estimated cost for the items identified as
needing to be replaced, upgraded, or purchased is $540,000.00.
Funds for these replacements are included in the Information
Technology 2021 Operating and Capital Budget.
Alternatives:Leave existing devices in place. However, this will increase the
cost of replacements in future budgets and will affect other
technology-related implementations, projects, and normal
business processes. Supporting and maintaining this out-of-date
equipment another year could result in unpredictable outcomes,
reduced efficiency for certain departments, and an increased risk
of failure.
Recommendation:Motion to approve the replacement of obsolete computer
equipment (laptops, computers, servers, printers, scanners,
switches, routers, VOIP phones, other telecommunication
devices, uninterrupted power supplies, radios, and MDTs) as
well as the purchase of any required computer software
upgrades.
Funds are
Available in the
Following
Accounts:
272015410-5316220 (Desktops) 272015410-5316230 (Laptops)
272015410-5316260 (Printers) 272015410-5424210 (Servers)
272015410-5316250 (Peripherals) 272015410-5316270 (Radios)
272015410-5424220 (Software) 272015410-5316120
(Telephones) 272015410-5232111 (Telephone-Other) Cover Memo
272015410-5421110 (Machinery) 101015410-5311915
(Operating- Maintenance, Small Equipment)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
2021 Budget Planning Calendar
Department:Administration/Finance Department
Department:Administration/Finance Department
Caption:Motion to approve 2021 Budget Planning Calendar. (Approved
by Finance Committee May 25, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AUGUSTA, GEORGIA
2022 BADGET PLAI\INING CALENDAR
MAYJTINE 2021
May 25
May 26
June I
June - TBD
JULY 2O2I
July - TBD
July 15
July 19
AUGUST 2021
August 6
August - TBD
SEPTEMBER 2O2T
September 7-17
September 20-24
September j0
OCTOBER 2O2I
October 4-8
October 19
October 25
Octobcr 25-29
NOYErqS,pB 2021
November 2
November 3-10
November 8
November 16
JANUARY 2022
January I
Finance Committee approves FYZ022 Budget Calendar
FY2022 Commission Budget Retreat
Commission approves FY2022 Budget Calendar
Receive FY2022 Retreat Report
Staff work session - set 2[2|internal goals ard priorities
Administratorff inance Deliver Budget Inglrctions
Distribution of Budget Calendar
Distribution of packets to external agcrrcies - mail, email
Departments with Centralsquare-Finarcc Enterprise access begin entering in Budget
Item Detail
Deadline for A,i.;submftrbn of budget documentg to Finance
Public outreach and inp{$,.piStdqq
Departmenl4l Work Sessions trrith represe.ntativcs of the Administrator's office and the
Finance Dlpr&ent
Wott Sessiohs,as needed
Btdget summarypresented to Aduintstrator by Finance Department
Work Sessionsss.reUrd
F-U 2922 Prs.pqeod Bud get mqo,Uried to Au gu sta-Richmond County Com m iss ion by
the AdministnaJsr
Publish Public Hgefigg Notice in newspaper
Work Sessions as nae&d',1 '
PUBLIC MEETING / COMMISSION MEETING
Public Hearing of 2022 Budget
Work Sessions as needed
Publish Notice of Budget Adoption in newspaper
Adoption of the FY2022 Budget by the Augusta-Richmond County Commission
Effective date for the Fiscal year 2022 Budget
Commission Meeting Agenda
6/1/2021 2:00 PM
15th Street Pedestrian Improvements Project (John C Calhoun to Central Ave) Supplemental
Improvements TIA Project#RC07-000146/PI#0011408 Bid #18-260 File Reference: 21 – 014(T)
Department:Augusta Engineering Department
Department:Augusta Engineering Department
Caption:Motion to approve Supplement Construction Contract (SA2) to
E R Snell Contactor, Inc. in the amount of $75,715.73 for
completing supplemental roadway needed Improvements in
conjunction with Transportation Investment Act (TIA) Project,
15th Street Pedestrian Improvements Project as requested by
AED. Bid 18-260 (Approved by Engineering Services
Committee May 25, 2021)
Background:Currently, E.R. Snell Contactor, Inc. is under contract with
Augusta, GA for Transportation Investment Act (TIA) Project,
15th Street Pedestrian Improvements. The Augusta Commission
awarded this contract on December 15, 2018. During
construction phase additional improvements around 15th Street /
Laney Walker Blvd. intersection area were identified . Work
included additional curbing, sidewalks and stripping. To keep
project on schedule and avoid standby time expenses, AED
proceeded with this work.
Analysis:E.R. Snell Contractor, Inc. is currently under contract with
Augusta, GA/Augusta Engineering for 15th Street Pedestrian
Improvements work and the cost provided of $75,715.73 for
additional improvements. This cost was analyzed and
determined to be reasonable and cost effective for the type of
work being performed.
Financial Impact:Funds are available in the amount of $49,436 Project SPLOST
VI funds and $26,280 TIA discretionary funds.
Alternatives:1) Not proposed.
Recommendation:
Cover Memo
Approve Supplement Construction Contract (SA2) to E R Snell
Contactor, Inc. in the amount of $75,715.73 for completing
supplemental roadway needed Improvements in conjunction
with Transportation Investment Act (TIA) Project, 15th Street
Pedestrian Improvements Project as requested by AED. Bid 18-
260.
Funds are
Available in the
Following
Accounts:
SPLOST VI 328-041110-5414110 / 210328103-5414110
($49,436) TIA Discretionary 235-041110-5414110 /
T15041142-5414110 ($26,280)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB#371-041110-T15040146
to Supplement Construction in the amount of $75,716
to E R Snell Contractor for the 15th Street Pedestrian Improvements Project.
Funding is in the project TIA Discretionary and SPLOST VI funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
SPLOST Phase VI 373,510$
SPLOST Phase VI 382,610$
TIA Discretionary 109,080$
TIA Funds 5,652,600$
TIA Funds 93,480$
TIA Discretionary 87,980$
TIA Discretionary 26,280$
SPLOST Phase VI 49,436$
6,774,976$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#371-041110-T15040146
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
15th Street Pedestrian Improvements
1 of 4 5/14/2021
Augusta-Richmond County, Georgia CPB#371-041110-T15040146
CAPITAL PROJECT BUDGET
15th Street Pedestrian Improvements
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
SPLOST PHASE VI (373,510)$ (49,436)$ (422,946)$
328-041110-5414110
210328103
SPLOST PHASE VI (382,610)$ (382,610)$
328-041110-5414110
210328103
TIA DISCRETIONARY (197,060)$ (26,280)$ (223,340)$
235-041110-5414110
T15041142
TIA Funds (5,746,080)$ (5,746,080)$
371-041110-T15040146
TOTAL SOURCES:(6,699,260)$ (75,716)$ (6,774,976)$
USE OF FUNDS
ENGINEERING
328-041110-5414110 756,120$ 49,436$ 805,556$
TIA DISCRETIONARY 197,060$ 26,280$ 223,340$
235-041110-5414110
TIA FUNDS 5,746,080$ 5,746,080$
TOTAL USES:6,699,260$ 75,716$ 6,774,976$
2 of 4 5/14/2021
3 of 4 5/14/2021
4 of 4 5/14/2021
Commission Meeting Agenda
6/1/2021 2:00 PM
Approval of the purchase of Trimble GPS equipment for Utilities field data collection in the amount of
$35,273.50
Department:Utilities
Department:Utilities
Caption:Motion to approve the purchase of Trimble GPS equipment for
Utilities field data collection in the amount of $35,273.50.
(Approved by Engineering Services Committee May 25,
2021)
Background:The 5 year lease for the currently used GPS equipment that was
approved by the Commission in 2015 has now ended. Augusta
Utilities Department (AUD) would now like to upgrade our
current GPS equipment so that it is more closely integrated with
ArcGIS and CityWorks. In the past, the use of stand-alone data
collection devices was the best-practices standard for collecting
the field data utility departments sought to catalog and
preserve. Such was the avenue pursued by AUD and other
public utilities. Leveraging existing, on-site software from
ArcGIS, the Utilities department seeks to implement a
streamlined approach to field data collection that not only
increases spatial accuracy of their assets but relieves office
personnel from the burden of tedious software administration.
Analysis:Field data collection and validation is integral to the accuracy on
which AUD depends on a daily basis. AUD’s maps become
more accurate and more insight is gained about the water and
wastewater system overall. AUD has invested resources over the
years to stay on the cutting edge of GPS technologies in order to
achieve a high standard of accuracy. While the current
configuration of GPS hardware and data processing software is
accurate it is also very time consuming for office staff.
Advances in software integrations has led AUD to propose
purchasing three GPS data collector set-ups that will utilize
published maps and ArcGIS software from the City’s IT
department. In so doing, the field collection units will be
connected to a real-time database that stores the entered points
and attribution that can be seen by office staff almost instantly at
Cover Memo
a reduced overall cost. This setup has already been tested with
the help of our Trimble vendor, Navigation Electronics, Inc.
(NEI), with great success. Our office staff has already seen
tremendous dividends of this new process in time savings alone,
freeing them to do other necessary tasks. This simplified process
allows for more wireless transmission of data to reduce the need
for staff to meet and transfer date from the equipment, but it will
also help keep our staff productive if staffing levels are affected
due to COVID19.
Financial Impact:Funding in the amount of $35,273.50 is available from accounts:
506043110-5424510
Alternatives:The Commission could elect to not approve this equipment
purchase.
Recommendation:We recommend approval of the purchase of Trimble GPS
equipment for Utilities field data collection.
Funds are
Available in the
Following
Accounts:
Funding in the amount of $35,273.50 is available from accounts:
506043110-5424510
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
AUGUSTA UTILITIES DEPT
Tommy Carpenter
tcarpenter@augustaga.gov
(M) (706) 513-2435 (O) (706) 312-4150
BILL TO
535 Telfair St. Ste 800 Building 100
AUGUSTA, GA 30901
SHIP TO
535 Telfair St. Ste 800 Building 100
AUGUSTA, GA 30901
Sub Total $ 35,273.50
Grand Total $ 35,273.50
Navigation Electronics, Inc
3575 Koger Blvd., Suite 140
Duluth, GA
30096
Jeannine Hightower
Quote #: Q7323Date: April 20, 2021
jeannine@neigps.com
Georgia MGIS Sales
770-729-8005
Line Part Number Description Qty Price Total
1.R2 RTK Rover R2-101-00 Trimble R2, single receiver; R2-CFG-001-43
Trimble R2 Configuration Level - Centimeter mode; 101071-
00-01 Trimble Geospatial Accessory - Power Supply and
Power Cord for Dual Battery Charger (North America)
3 $ 12,095.00 $ 36,285.00
2.55910-50 MGIS US Trade-In Credit
Trading in (3) Geo7X CM Kits
(no software)
Trade-In Offer expires 05/28/2021
3 $ -2,500.00 $ -7,500.00
3.117057 Trimble TDC600 Worldwide 3 $ 1,495.00 $ 4,036.50
4.106735-00 Trimble Accessory - Range Pole Bracket 3 $ 155.00 $ 418.50
5.NEI 2300GEO-TT R2/TDC600 Custom Case 3 $ 355.00 $ 958.50
6.NEIYSUP 1 Year NEI Support (includes phone support and access to
support website)
1 $ 475.00 $ 475.00
7.PROFSERVGIS NEI GIS Professional Services (Per hour, four hour minimum).
Includes: basic setup and orientation for Trimble TerraSync,
TerraFlex, or Collector for GIS. This includes setup of the
organization, users, real-time configurations, form creation,
data review, and export.
4 $ 150.00 $ 600.00
Purchase orders should be addressed to:
Navigation Electronics, Inc
124 Toledo Dr.
Lafayette, LA 70506
Please email a copy of your order to: jeannine@neigps.com
Quote: Q7323
FOB: Origin, customer pays all shipping costs
Terms: Net 30
Delivery: 5 Days ARO
Valid Until: May 28, 2021
NEI is a Certified
Woman Owned Small Business
Order Placement Procedures
Complete and Sign this Quotation
Sign this quotation and return via email or facsimile before the expiration date: May 28, 2021
Complete Lease Agreement
If this order is to be leased, complete the lease agreement sent to you, following the enclosed instructions. Order
fulfillment will start after the lease is approved. Please note that due to fluctuations in interest rates, leasing terms
cannot be guaranteed, contact House Account to lock in rates.
Credit Card Payment
If you would like to pay with a credit card, please contact the Main Office at 337-237-1413 or 800-949-1446
Quote # Q7323
Client Representative
X________________________________________
Approved By (Signature)
X________________________________________
Approved By (Name)
_________________________________________
Date
Purchase Order Number
Trimble Navigation Limited
10368 Westmoor Drive
Westminster, CO 80021
United States
December 4, 2020
To Whom It May Concern:
Subject: Trimble Mapping & GIS Dealer for State of Georgia,
Trimble Navigation Ltd is the only manufacturer of Trimble Hardware and Software. Navigation
Electronics, Inc. is the sole authorized Trimble Mapping/GIS Dealer in the State of Georgia.
Contractual agreements limit our dealers to sell in a specific geographic territory for the purpose of local
support for customers. There are no other authorized Trimble Mapping & GIS dealers for Georgia.
Trimble Mapping/GIS dealers are strategically located throughout the United States and sell in designated
territories in which they are responsible for the sale, service, support and training of our GNSS solutions.
I hope this information assists you. Please do not hesitate to contact me if you have any questions.
Regards,
Sean K. Chard
Geospatial Channel Manager – Southeast Region
Trimble Navigation Ltd.
Cell: 408.480.5483
Email: sean_chard@trimble.com
Commission Meeting Agenda
6/1/2021 2:00 PM
Brookstone North Water & Sanitary Sewer Dedication Documents
Department:Utilities
Department:Utilities
Caption:Motion to approve the deed of dedication and maintenance
agreement for Brookstone North. (Approved by Engineering
Services Committee May 25, 2021)
Background:The final plat, for Brookstone North, was approved in December
of 2019. The water and sanitary sewer systems have been
inspected by the Utilities Department and passed said
inspections.
Analysis:Brookstone North has met all codes, ordinances and standards.
Acceptance of this deed shall dedicate, as required, the water
and sanitary sewer mains along with the applicable easements, to
Augusta, for operation and maintenance.
Financial Impact:By acceptance of the deed of dedication and maintenance
agreement, all future maintenance and associated costs, after the
expiration of the maintenance agreement, will be borne by
Augusta. Positive revenue will be generated by the sale of water
and sanitary sewer taps and the monthly billings.
Alternatives:Do not approve the deed of dedication and maintenance
agreement.
Recommendation:Approve the deed of dedication and maintenance agreement.
Funds are
Available in the
Following
Accounts:
N/A
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
Fort Gordon West Trunk Sanitary Sewer Upgrade
Department:Utilities
Department:Utilities
Caption:Motion to approve proposal from Constantine Engineering to
provide engineering services to design the Utilities Department’s
Fort Gordon West Trunk Sanitary Sewer Upgrade project at a
cost of $337,000.00.(Approved by Engineering Services
Committee May 25, 2021)
Background:Augusta Utilities Department (AUD) is the contracted water,
sanitary sewer, and irrigation utility provider for Fort Gordon.
Fort Gordon is undergoing a post-wide transformation with
extensive new construction on the west side of post. This
growth requires upgrading the West Trunk Sanitary Sewer. The
cost for Constantine Engineering’s services will be covered
within AUD’s renewal and replacement budget paid by Fort
Gordon.
Analysis:Based upon their qualifications as preapproved consultants
under RFQ #18-132 Engineering Consultant Services for
Utilities, the Utilities Department recommends contracting with
Constantine Engineers to perform professional services to design
the Fort Gordon West Trunk Sanitary Sewer Upgrade. Utilities
Department requests approval in the amount of $337,000.00 to
fund the proposed services.
Financial Impact:$337,000.00 funds are available from the following accounts:
507043420-5212115 / 88880250-5212115
Alternatives:No alternatives are recommended.
Recommendation:Recommend approval for Utilities Department to contract with
Constantine Engineers for the proposed services in the amount
of $337,000.00.Cover Memo
Funds are
Available in the
Following
Accounts:
Funds are available in the following accounts: 507043420-
5212115 / 88880250-5212115.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
1 OF 28 REVISION DATE: September 2017
STATE OF GEORGIA
RICHMOND COUNTY
MAJOR PROJECTS
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
CONSULTANT
CONSULTANT: Constantine Engineering
PROJECT: Fort Gordon West Trunk Sanitary Sewer Upgrade
DATE EXECUTED:
DATE COMPLETED:
2 OF 28 REVISION DATE: September 2017
STATE OF GEORGIA
RICHMOND COUNTY
MAJOR PROJECTS
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
CONSULTANT
This Agreement is made and entered into this ______ day of _ ___________, 2021 by and between
AUGUSTA, Georgia, a political subdivision of the State of Georgia, hereinafter called the “CITY”
and Constantine Engineering, a Corporation authorized to do business in Georgia, hereinafter called
the "CONSULTANT."
WHEREAS, the CITY desires to engage a qualified and experienced consulting firm to furnish
professional services for:
and,
WHEREAS, the CONSULTANT has represented to the CITY that it is experienced and qualified to
provide the services contained herein and the CITY has relied upon such representation.
NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is
agreed by and between the CITY and the CONSULTANT that:
3 OF 28 REVISION DATE: June 2011
GENERAL PROVISIONS
CONSULTANT has agreed, in this Agreement with CITY to procure the services of licensed design
professionals, to provide the engineering services required to provide professional engineering and
design services for the Project in accordance with the requirements as outlined in and attached as
Attachment A – Scope of Services and other relevant data defining the Project.
CONSULTANT COORDINATION
The CONSULTANT shall cooperate fully with all municipalities, local government officials, utility
companies, and other consultants as directed by the CITY. CONSULTANT and all relevant parties
agree to work together on the basis of trust, good faith and fair dealing, and shall take actions
reasonably necessary to enable each other to perform this Agreement in a timely, efficient and
economical manner. All parties agree to cooperate in a manner consistent with good design
practice and will exercise the degree of skill and diligence normally employed by professional
engineers or consultants practicing under similar conditions. CONSULTANT will re-perform any
services not meeting this standard without additional compensation.
AMENDMENTS TO AGREEMENT
Every amendment to the Scope of Services shall become and is hereby made a part of this
Agreement. Amendments must be fully executed by both the CONSULTANT and CITY to be
valid.
REDUCTION IN REQUIRED SERVICES
If reductions in the required services are ordered by CITY, the credits shall be the amounts for such
services as described in subsequently executed Amendments to this Agreement, and no claim for
damages for anticipated profits shall accrue to the CONSULTANT.
DATE CHANGES
If in this Agreement specific periods of time for rendering services are set forth or specific dates by
which services are to be completed are provided and if such periods of time or dates are changed
through no fault of CONSULTANT, the rates and amounts of compensation provided for herein
shall be subject to equitable adjustment.
AGREEMENT MODIFICATIONS
This Agreement shall not be modified except by a duly executed Amendment hereto in writing
under the hands and seals of both parties hereto.
TIME OF COMPLETION
The time of completion shall be as described in the schedule attached hereto as Attachment D -
Schedule.
4 OF 28 REVISION DATE: June 2011
This Agreement shall terminate immediately and absolutely at such time as appropriated and
otherwise obligated funds are no longer available to satisfy the obligations of the CONSULTANT
on behalf of the CITY under this Agreement. However, CONSULTANT will be compensated for all
work prior to termination of contract even if the CITY has obligated the funds to other projects.
PROJECT PROGRESS
CONSULTANT'S services and compensation under this Agreement have been agreed to in
anticipation of the orderly and continuous progress of the Project through completion.
LITIGATION
Nothing in this Agreement shall be construed as obligating the CONSULTANT to appear, support,
prepare, document, bring, defend or assist in litigation either undertaken or defended in behalf of
the CITY except in consideration of compensation. All such services required or requested of
CONSULTANT by the CITY except suits or claims between the parties to this Agreement will be
reimbursed as additional services.
BINDINGS
It is further agreed that the CITY and CONSULTANT each binds itself and themselves, its or their
successors, executors, administrators and assigns to the other party to this Agreement and to its or
their successors, executors and assigns in respect to all covenants of this Agreement. Except as
above, neither CITY nor the CONSULTANT shall assign, sublet or transfer its or their interest in
this Agreement without prior written consent of the other party hereto.
EXTENT OF THE AGREEMENT
This Agreement represents the entire agreement between CITY and CONSULTANT and
supersedes all prior negotiations, representations and agreements, either written or oral.
5 OF 28 REVISION DATE: June 2011
DEFINITIONS
Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall
have the following meanings:
Agreement Execution - means the date on which CONSULTANT executes and enters into an
Agreement with CITY to perform the Work.
Agreement Price - means the total monies, adjusted in accordance with any provision herein,
payable to the CONSULTANT under this Agreement.
CITY –means a legal entity AUGUSTA, Georgia, a political subdivision of the State of Georgia.
CONSULTANT - means the party or parties contracting directly with the CITY to perform Work
pursuant to this Agreement.
Contract - means the Agreement Documents specifically identified and incorporated herein by
reference.
Contract Time - means the period of time stated in this Agreement for the completion of the Work.
Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity
having a contractual agreement with CONSULTANT or with any of its subcontractors at any tier to
provide a part of the Work called for by this Agreement.
Supplemental Agreement - means a written order to CONSULTANT signed by CITY and accepted
by CONSULTANT, effecting an addition, deletion or revision in the Work, or an adjustment in the
Agreement Price or the Contract Time, issued after execution of this Agreement.
Task Order – means a written order specifying a Scope of Services, time of completion and
compensation limit for services being provided by CONSULTANT. Task Orders shall be
incorporated by reference as part of the Supplemental Conditions of this Agreement.
Work - means any and all obligations, duties and responsibilities, including furnishing equipment,
engineering, design, workmanship, labor and any other services or things necessary to the
successful completion of the Project, assigned to or undertaken by CONSULTANT under this
Agreement.
6 OF 28 REVISION DATE: June 2011
CONTRACT DOCUMENTS
List of Documents
The Agreement, the General Conditions, the Attachments, and any Supplemental Agreements,
including Task Orders shall constitute the Agreement Documents (the “Agreement”).
Conflict and Precedence
The Agreement Documents are complementary, and what is called for by one is as binding as if
called for by all. In the event there are any conflicting provisions or requirements in the component
parts of this Agreement, the several Agreement Documents shall take precedence in the following
order:
1. Agreement – Including Attachments
2. General Conditions
3. Supplemental Conditions – Including Task Orders
7 OF 28 REVISION DATE: June 2011
GENERAL CONDITIONS
1. COMMENCEMENT OF WORK
The performance of services as defined in the Prime Agreement between CONSULTANT and the
CITY, and herein described in this Agreement as Attachment A shall be commenced upon receipt
by the CONSULTANT of a written Notice To Proceed. The effective date of services shall be
defined in the Notice To Proceed.
2. PROFESSIONAL STANDARDS
The standard of care for all services performed or furnished by CONSULTANT under this
Agreement will be the level of care and that is ordinarily used by members of CONSULTANT’S
profession practicing under similar conditions.
3. CHANGES AND EXTRA WORK
The CITY may, at any time, request changes in the work to be performed hereunder. All such
changes, including any increase or decrease in the amount of the CONSULTANT’s compensation,
which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be
incorporated in written Supplemental Agreements to the Agreement.
Changes that involve an increase in the compensation shall be considered major, and require the
approval of the CITY.
4. PERSONNEL
The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel
necessary to complete this Agreement; none of whom shall be employees of, or have any
contractual relationship with, the CITY. All of the services required hereunder will be performed
by the CONSULTANT under its supervision, and all personnel engaged in the work shall be
qualified and shall be authorized or permitted under law to perform such services.
All key professional personnel, including subcontractors, engaged in performing services for the
CONSULTANT under this agreement are indicated in a personnel listing attached hereto as
Attachment C – Listing of Key Personnel and incorporate herein by reference. No changes or
substitution shall be permitted in the CONSULTANT’s Key Personnel without the prior written
approval of the CITY or his designee.
The CONSULTANT shall employ only persons duly registered in the appropriate category in
responsible charge of supervision and design of the work. The CONSULTANT shall endorse all
reports, contract plans, and survey data. Such endorsements shall be made by a person duly
registered in the appropriate category by the Georgia State Board of Registration for Professional
Engineers and Land Surveyors, being in the full employ of the CONSULTANT and responsible for
the work prescribed by this Agreement.
8 OF 28 REVISION DATE: June 2011
5. ACCURACY OF WORK
The CONSULTANT shall be responsible for the accuracy of the work and shall promptly correct
errors and omissions in its plans and specifications without additional compensation. The
CONSULTANT shall give immediate attention to these changes so there will be a minimum of
delay to others.
Acceptance of the work by the CITY will not relieve the CONSULTANT of the responsibility for
subsequent correction of any errors and the clarification of any ambiguities.
6. CONFIDENTIALITY
The CONSULTANT agrees that its conclusions and any reports are for the confidential use and
information of the CITY and that it will not disclose its conclusions in whole or in part to any
persons whatsoever, other than to submit its written documentation to the CITY, and will only
discuss the same with it or its authorized representatives. Upon completion of this Agreement
term, all documents, drawings, reports, maps, data and studies prepared by the CONSULTANT
pursuant thereto shall become the property of the CITY and be delivered thereto.
Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or
results and findings of the work conducted under this Agreement shall not be presented publicly or
published without prior approval in writing of the CITY.
It is further agreed that if any information concerning the PROJECT, should be released by the
CONSULTANT without prior approval from the CITY, the release of same shall constitute grounds
for termination of this Agreement without indemnity to the CONSULTANT, but should any such
information be released by the CITY or by the CONSULTANT with such prior approval, the same
shall be regarded as public information and no longer subject to the restrictions of this Agreement.
7. OPEN RECORDS
CONSULTANT acknowledge that all records relating to this Agreement and the services to be
provided under the contract may be a public record subject to Georgia’s Open Records Act
(O.C.G.A. § 50-18-70, et seq.). CONSULTANT shall cooperate fully in responding to such request
and making all records, not exempt, available for inspection and copying as provided by law.
8. JURISDICTION
The law of the State of Georgia shall govern the CONTRACT between CITY and CONSULTANT
with regard to its interpretation and performance, and any other claims related to this agreement.
All claims, disputes and other matters in question between CITY and CONSULTANT arising out of
or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of
Richmond County, Georgia. The CONSULTANT, by executing this Agreement, specifically
consents to jurisdiction and venue in Richmond County and waives any right to contest the
jurisdiction and venue in the Superior Court of Richmond County, Georgia.
9 OF 28 REVISION DATE: June 2011
9. TERMINATION OF AGREEMENT FOR CAUSE
If through any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the CONSULTANT shall violate any of the covenants,
agreements or stipulations of this Agreement, CONSULTANT will be given the opportunity to
commence correction of obligation within 5 days of written notice and diligently complete the
correction thereafter. Failure to maintain the scheduled level of effort as proposed and prescribed,
or deviation from the aforesaid schedule without prior approval of the CITY, shall constitute cause
for termination. The CITY shall thereupon have the right to terminate this Agreement by giving
written notice to the CONSULTANT of such termination, and specifying the effective date thereof,
at least five (5) days before the effective date of such termination. In such event, all finished or
unfinished documents, maps, data, studies, work papers and reports prepared by the
CONSULTANT under this Agreement shall become the property of the CITY, and the
CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory
work completed on such documents, as mutually agreed by the CITY and CONSULTANT.
10. TERMINATION FOR CONVENIENCE OF THE CITY
The CITY may terminate this contract in part or in whole upon written notice to the
CONSULTANT. The CONSULTANT shall be paid for any validated services under this Contract
up to the time of termination.
11. COORDINATION AND COOPERATION WITH OTHER UTILITIES AND
CONSULTANTS
CONSULTANT shall thoroughly research all utility records to identify the existing facilities on the
submitted roadway plans for avoidance, or resolution, of conflicts with the proposed Scope of
Services.
If the CITY undertakes or awards other contracts for additional related work, the CONSULTANT
shall fully cooperate with such other CONSULTANTs and the CITY employees or appointed
committee(s), and carefully fit its own work to such additional work as may be directed by the
CITY. The CONSULTANT shall not commit or permit any act which will interfere with the
performance of work by any other CONSULTANT or by CITY employees.
12. COVENANT AGAINST CONTINGENT FEES
The CONSULTANT warrants that no person or selling agency has been employed or retained to
solicit or secure this Agreement upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established
commercial or selling agencies maintained by CONSULTANT for the purpose of securing business
and that the CONSULTANT has not received any non-CITY fee related to this Agreement without
the prior written consent of the CITY. For breach or violation of this warranty, the CITY shall have
the right to annul this Agreement without liability or at its discretion to deduct from the Agreement
Price of consideration the full amount of such commission, percentage, brokerage or contingent fee.
10 OF 28 REVISION DATE: June 2011
13. RESPONSIBILITY FOR CLAIMS AND LIABILITY
The CONSULTANT shall be responsible for any and all damages to properties or persons caused
by its employees, subcontractors, or agents, and shall hold harmless the CITY, its officers, agents
and employees from all suits, claims, actions or damages of any nature whatsoever to the extent
found to be resulting from the CONSULTANT, its subcontracts, or agent in the negligent
performance or non-performance of work under this Agreement. These indemnities shall not be
limited by reason of the listing of any insurance coverage.
14. INSURANCE
The CONSULTANT shall, at all times that this Agreement is in effect, cause to be maintained in
force and effect an insurance policy(s) that will ensure and indemnify the CITY against liability or
financial loss resulting from injuries occurring to persons or property or occurring as a result of any
negligent error, act, or omission of the CONSULTANT in performance of the work during the term
of this Agreement.
The CONSULTANT shall provide, at all times that this agreement is in effect, Worker's
Compensation insurance in accordance with the laws of the State of Georgia.
The CONSULTANT shall provide, at all times that this Agreement is in effect, Insurance with limits
of not less than:
A. Workmen’s Compensation Insurance – in accordance with the laws of the State of Georgia.
B. Public Liability Insurance – in an amount of not less that One Million ($1,000,000) Dollars for
injuries, including those resulting in death to any one person, and in an amount of not less than
One Million ($1,000,000) Dollars on account of any one occurrence.
C. Property Damage Insurance – in an amount of not less than One Million ($1,000,000) Dollars
from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000)
Dollars.
D. Valuable Papers Insurance – in an amount sufficient to assure the restoration of any plans,
drawings, field notes, or other similar data relating to the work covered by the Project.
E. Professional Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars
or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000.
CITY will be named as an additional insured with respect to CONSULTANT’s liabilities hereunder
in insurance coverage’s identified in items (b) and (c).
The policies shall be written by a responsible company(s), to be approved by the CITY, and shall be
noncancellable except on thirty-(30) days' written notice to the CITY. Such policies shall name the
CITY as co-insured, except for worker's compensation and professional liability policies, and a copy
of such policy or a certificate of insurance shall be filed with the Director at the time of the
execution of this Agreement.
11 OF 28 REVISION DATE: June 2011
15. PROHIBITED INTERESTS
15.1 Conflict of Interest: The CONSULTANT agrees that it presently has no interest and shall
acquire no interest, direct or indirect, that would conflict in any manner or degree with the
performance of its services hereunder. The CONSULTANT further agrees that, in the
performance of the Agreement, no person having such interest shall be employed.
15.2 Interest of Public Officials: No member, officer, or employee of the CITY during his tenure
or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the
proceeds thereof.
15.3 Employment of CITY’s Personnel: The CONSULTANT shall not employ any person or
persons in the employ of the CITY for any work required by the terms of the Agreement,
without the written permission of the CITY except as may otherwise be provided for herein.
16. SUBCONTRACTING
The CONSULTANT shall not subcontract any part of the work covered by this Agreement or
permit subcontracted work to be further subcontracted without the CITY's prior written approval
of the subcontractor.
All subcontracts in the amount of $5,000 or more shall include, where possible, the provisions set
forth in this Agreement.
17. ASSIGNABILITY
The CONSULTANT shall not assign or transfer whether by an assignment or novation, any of its
rights, obligations, benefits, liabilities or other interest under this Agreement without the written
consent of the CITY.
18. EQUAL EMPLOYMENT OPPORTUNITY
During the performance of this Agreement, the CONSULTANT agrees as follows: (1) the
CONSULTANT will not discriminate against any employee or applicant for employment because
of race, creed, color, sex or national origin; (2) the CONSULTANT will, in all solicitations or
advertisements for employees placed by qualified applicants, receive consideration for employment
without regard to race, creed, color, sex or national origin; (3) the CONSULTANT will cause the
foregoing provisions to be inserted in all subcontracts for any work covered by the Agreement so
that such provision will be binding upon each subcontractor, provided that the foregoing provision
shall not apply to contracts or subcontracts for standard commercial supplies of raw materials.
19. DRUG FREE WORK PLACE
CONSULTANT shall be responsible for insuring that its employees shall not be involved in any
manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a
controlled substance in the workplace. For purposes of the policy, “workplace” is defined as CITY
12 OF 28 REVISION DATE: June 2011
owned or leased property, vehicles, and project or client site. Any violation of the prohibitions may
result in discipline and/or immediate discharge.
CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal
drug statute conviction for workplace violation.
CONSULTANT may require drug or alcohol testing of employees when contractually or legally
obligated, or when good business practices would dictate.
20. ANTI-KICKBACK CLAUSE
Salaries of architects, drafters, engineer’s, and technicians performing work under this Agreement
shall be paid unconditionally and not less often than once a month without deduction or rebate on
any account except only such payroll deductions as are mandatory by law. The CONSULTANT
hereby promises to comply with all applicable "Anti-kickback" laws, and shall insert appropriate
provisions in all subcontracts covering work under this Agreement.
21. AUDITS AND INSPECTORS
At any time during normal business hours and as often as the CITY may deem necessary, the
CONSULTANT shall make available to the CITY and/or audit representatives of the CITY for
examination all of its records with respect to all matters covered by this Agreement. It shall also
permit the CITY and/or representatives of the audit, examine and make copies, excerpts or
transcripts from such records of personnel, conditions of employment and other data relating to all
matters covered by this Agreement.
The CONSULTANT shall maintain all books, documents, papers, accounting records and other
evidence pertaining to costs incurred on the Project and used in support of its proposal and shall
make such material available at all reasonable times during the period of the Agreement, and for
three years from the date of final payment under the Agreement, for inspection by the CITY or any
reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10%. The
CONSULTANT agrees that the provisions of this Article shall be included in any Agreements it
may make with any subcontractor, assignee, or transferee.
22. OWNERSHIP, PUBLICATION, REPRODUCTION AND USE
All documents and materials prepared as an instrument of service pursuant to this Agreement are
the property of the CITY. The CITY shall have the unrestricted authority to publish, disclose,
distribute, and otherwise use, in whole or in part, any reports, data, maps, or other materials
prepared under this Agreement without according credit of authorship. The CITY shall hold
harmless the CONSULTANT against all claims arising out of such use of documents and materials
without the CONSULTANT’s knowledge and written consent.
23. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the CITY, either
before, during, or after the execution of this Agreement, shall affect or modify any of the terms or
obligations herein contained, nor shall such verbal agreement or conversation entitle the
13 OF 28 REVISION DATE: June 2011
CONSULTANT to any additional payment whatsoever under the terms for this Agreement. All
changes to this Agreement shall be in writing and appended hereto as prescribed in Article 3 above.
24. INDEPENDENT CONTRACTOR
The CONSULTANT shall perform the services under this Agreement as an independent contractor
and nothing contained herein shall be construed to be inconsistent with this relationship or status.
Nothing in this Agreement shall be interpreted or construed to constitute the CONSULTANT or
any of its agents or employees to be the agent, employee, or representative of the CITY.
25. NOTICES
All notices shall be in writing and delivered in person or transmitted by certified mail, postage
prepaid. Notices shall be addressed as follows:
CITY: CONSULTANT:
ADMINISTRATOR
AUGUSTA, GEORGIA Constantine Engineering
530 Greene Street 608 Broad Street, Suite 2
Augusta, GA 30911 Augusta, GA 30901
Copy to:
DIRECTOR
AUGUSTA UTILITIES DEPARTMENT
452 Walker Street; Suite 200
Augusta, GA 30901
26. TEMPORARY SUSPENSION OR DELAY OF PERFORMANCE OF CONTRACT
To the extent that it does not alter the scope of this agreement, Augusta, GA may unilaterally order
a temporary stopping of the work, or delaying of the work to be performed by CONSULTANT
under this agreement.
27. DEFECTIVE PRICING
To the extent that the pricing provided by CONSULTANT is erroneous and defective, the parties
may, by agreement, correct pricing errors to reflect the intent of the parties.
28. SPECIFIED EXCUSES FOR DELAY OR NON-PERFORMANCE
CONSULTANT is not responsible for delay in performance caused by hurricanes, tornadoes,
floods, and other severe and unexpected acts of nature. In any such event, the contract price and
schedule shall be equitably adjusted.
29. HOLD HARMLESS
Except as otherwise provided in this agreement, CONSULTANT shall indemnify and hold
harmless Augusta, GA, and its employees and agents from and against all liabilities, claims, suits,
14 OF 28 REVISION DATE: June 2011
demands, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from
the negligent performance of its Work.
30. GEORGIA PROMPT PAY ACT NOT APPLICABLE
The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act.
31. RIGHT TO INSPECT PREMISES
Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work
site of CONSULTANT or any subcontractor of CONSULTANT or subunit thereof which is
pertinent to the performance of any contract awarded or to be awarded by Augusta, Georgia.
32. E-VERIFY
All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical
performance of services shall be required to execute an Affidavit verifying its compliance with
O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is
contracting with Augusta, Georgia has registered with and is participating in a federal work
authorization program. All contractors and subcontractors must provide their E-Verify number and
must be in compliance with the electronic verification of work authorized programs operated by
the United States Department of Homeland Security or any equivalent federal work authorization
program operated by the United States Department of Homeland Security to verify information of
newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L.
99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-
10-91 and shall continue to use the federal authorization program throughout the contract term. All
contractors shall further agree that, should it employ or contract with any subcontractor(s) in
connection with the physical performance of services pursuant to its contract with Augusta,
Georgia the contractor will secure from such subcontractor(s) each subcontractor’s E-Verify number
as evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit
provided in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to
maintain records of such compliance and provide a copy of each such verification to Augusta,
Georgia at the time the subcontractor(s) is retained to perform such physical services.
33. LOCAL SMALL BUSINESS LANGUAGE
In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractor expressly agrees to
collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its
Local Small Business Opportunity Program and to make such records available to Augusta,
Georgia. The requirements of the Local Small Business Opportunity Program can be found at
www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all contracts
where a local small business goal has been established, the contractor is required to provide local
small business utilization reports. Contractor shall report to Augusta, Georgia the total dollars paid
to each local small business on each contract, and shall provide such payment affidavits, regarding
payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in
the format specified by the Director of minority and small business opportunities, and shall be
submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the
time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the
remedies set forth, including but not limited to, withholding payment from the contractor and/or
collecting liquidated damages.
15 OF 28 REVISION DATE: June 2011
34. ACKNOWLEDGEMENT
“Consultant acknowledges that this contract and any changes to it by amendment, modification,
change order or other similar document may have required or may require the legislative
authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law,
Consultant is deemed to possess knowledge concerning Augusta, Georgia's ability to assume
contractual obligations and the consequences of Consultant's provision of goods or services to
Augusta, Georgia under an unauthorized contract, amendment, modification, change order or
other similar document, including the possibility that the Consultant may be precluded from
recovering payment for such unauthorized goods or services. Accordingly, Consultant agrees that
if it provides goods or services to Augusta, Georgia under a contract that has not received proper
legislative authorization or if the Consultant provides goods or services to Augusta, Georgia in
excess of the any contractually authorized goods or services, as required by Augusta, Georgia's
Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or
services provided by Consultant. Consultant assumes all risk of non-payment for the provision of
any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to
other remedies for the provision of any unauthorized goods or services to Augusta, Georgia,
however characterized, including, without limitation, all remedies at law or equity." This
acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and
services, except revenue producing contracts.
[SIGNATURES ON FOLLOWING PAGE]
16 OF 28 REVISION DATE: June 2011
IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below:
CITY: CONSULTANT:
AUGUSTA, GEORGIA (CITY) Constantine Engineering
BY: BY:
PRINTED NAME: Hardie Davis, Jr. PRINTED NAME Joey G. Crews
AS ITS: MAYOR AS ITS:: Southeast Water Practice Director
ATTEST CLERK: ATTEST:
PRINTED NAME: PRINTED NAME Jeffrey L Duplantis
AS ITS: Clerk of Commission AS ITS:: Client Service Manager
DATE: DATE:
Copy To:
DIRECTOR
AUGUSTA UTILITIES DEPARTMENT
452 Walker Street, Suite 200
Augusta, GA 30901
17 OF 28 REVISION DATE: June 2006
CONSULTANT’S RESPONSIBILITIES
CONSULTANT , in order to determine the requirements of the Project, shall review the
information in Attachment A – Scope of Services. CONSULTANT shall review its understanding
of the Project requirements with CITY and shall advise CITY of additional data or services which
are not a part of CONSULTANT’s services, if any, necessary for design to begin.
PROJECT UNDERSTANDING
Upon request from the CONSULTANT, CITY may provide all criteria and full information as to
CITY's and CONSULTANT'S requirements for this part of the project, including design objectives
and constraints, space, capacity and performance requirements, flexibility and expendability, and
any budgetary limitations. CONSULTANT may request from the CITY to furnish data, reports,
surveys, and other materials that may be relied upon in performing CONSULTANT'S services.
REVIEW OF WORK
Authorized representatives of the CITY may at all reasonable times review and inspect the project
activities and data collected under the Agreement and amendments thereto. All reports,
drawings, studies, specifications, estimates, maps and computation prepared by or for the CITY
in association with this Agreement shall be subject to review.
The CITY may at any time request progress reports, prints or copies of any work performed
under this Agreement. Refusal by the CONSULTANT to submit progress reports and/or plans
shall be cause to withhold payment to the CONSULTANT until the CONSULTANT complies
with the CITY’s request in the regard.
The CITY’s review recommendations shall be incorporated into the plans by the CONSULTANT.
CONSULTANT'S INSURANCE
CONSULTANT will maintain throughout this AGREEMENT the following insurance limits as
specified in General Condition 14 – Insurance.
18 OF 28 REVISION DATE: June 2011
CITY’S RESPONSIBILITES
CITY-FURNISHED DATA
CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULTANT's
services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness,
and completeness of the information provided by CITY.
RIGHT TO ENTER
The CONSULTANT will notify all property owners or occupants of the intent to enter properties
for the purpose of accomplishing work in accordance with the practices of the CITY. The
CONSULTANT shall discuss with and receive approval from the CITY prior to sending notices of
intent to enter private property. Upon request by the CONSULTANT, the CITY will provide the
necessary documents identifying the CONSULTANT as being in the employ CITY for the
purpose described in the Agreement.
ADVERTISEMENTS, PERMITS, AND ACCESS
Unless otherwise agreed to in the Scope of Services, CITY will obtain, arrange, and pay for all
advertisements for bids; permits and licenses required by local, state, or federal authorities; and
land, easements, rights-of-way, and access necessary for CONSULTANT's services or PROJECT
construction.
TIMELY REVIEW
CITY will examine CONSULTANT's studies, reports, sketches, drawings, specifications,
proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant,
auditor, bond and financial advisors, and other consultants as CITY deems appropriate; and
render in writing decisions required by CITY in a timely manner.
PROMPT NOTICE
CITY will give prompt written notice to CONSULTANT whenever CITY observes or becomes
aware of any development that affects the scope or timing of CONSULTANT's Services, or of any
defect in the work of CONSULTANT or construction contractors.
CITY'S INSURANCE
CITY will maintain property insurance on all pre-existing physical facilities associated in any way
with the PROJECT.
LITIGATION ASSISTANCE
The Scope of Services does not include costs of CONSULTANT for required or requested
assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or
defended by CITY. All such Services required or requested of CONSULTANT by CITY, except for
suits or claims between the parties to this AGREEMENT, will be reimbursed as additional
services.
19 OF 28 REVISION DATE: June 2011
ATTACHMENT A – SCOPE OF SERVICES
Purpose
The purpose of this Scope of Services is to authorize and direct CONSULTANT (Constantine
Engineering) to provide professional services relating to the design of the proposed sanitary
sewer upgrades for the Fort Gordon West Trunk Sanitary Sewer Upgrade project.
Scope of Services
The scope of services for this project includes the following:
Task 1 - Preliminary Design
Preliminary Design will include services related to establishing the sanitary sewer route, sanitary
sewer pipe sizing based upon flow projections, preparation of a preliminary cost estimate, and
development of a technical memorandum. The following services are included:
a. Conduct a kickoff meeting and a review meeting; with preparation of meeting minutes for
each meeting.
b. Perform a detailed review of available reports, studies, and other pertinent information.
c. Perform a field recon for sanitary sewer routing. Identify topographic ground elevations,
existing utility locations, and other physical feature information for design purposes.
d. Establish final design criteria.
e. Research available property information and other relevant data. Confirm sanitary sewer
routing. Consideration will be given to accessibility, rock, utility conflicts, permitting
difficulty, and other pertinent factors.
f. Prepare preliminary schematics of the proposed route.
g. Prepare preliminary hydraulic calculations for the sanitary sewer.
h. Prepare a preliminary opinion of probable project costs and update the schedule with
project milestones and target dates.
i. Prepare a technical memorandum summarizing our findings, conclusions, and
recommendations with suitable exhibits.
j. Monitor project progress and budget, facilitate QA/QC of work products, communicate
with AUD Project Manager, and provide project updates.
Task 2 - Final Design
Design and Engineering Services will include services related to preparing construction drawings
and technical specifications setting forth the size and character of the project as well as the
requirements for its installation. The following services are included:
20 OF 28 REVISION DATE: June 2011
a. Conduct a kick-off meeting to further define the project and two (60% and 90%) design
review/progress meetings.
b. Coordinate surveying of the proposed sanitary sewer route including obtaining
topographic information, locating property boundaries, existing rights-of-way, and
locating existing above ground and underground utilities.
c. Coordinate Subsurface Utility Exploration to determine existing utility conflicts.
d. Coordinate a geotechnical investigation of the proposed sanitary sewer route to obtain
information regarding the potential to encounter rock, if necessary.
e. Select final design criteria and materials.
f. Prepare construction drawings and technical specifications.
g. Perform QA/QC of the construction drawings and technical specifications by Senior
Engineer not involved in the project.
h. Update the preliminary opinion of probable cost and preliminary schedule at 60% design,
90% design, and upon completion of final design.
Task 3 - Bidding Assistance
CONSULTANT will support all phases of this project, including bid phase services through
Augusta Procurement. CONSULTANT will attend pre-bid meeting and the bid opening.
CONSULTANT will develop a bid form and related bid documents as requested, assisting Owner
in obtaining bids, addressing technical questions raised by prospective bidders and suppliers,
issuance of all instructions and addenda, and recommendation of contract award.
CONSULTANT will deliver bid documents, including plans and technical specifications, on a
jump drive in PDF format. Owner will assemble and distribute bidding documents to contractors
and will assemble contract documents for execution.
Task 4 – Permitting Services
Permitting Services will include advising AUD on what permits may be required for the project,
preparation of a Notice of Intent to obtain a Stormwater Permit from Georgia EPD, preparation of
a “GAEPD Construction Permit” application package for submittal and assisting with obtaining
said permit. Permitting Services will be performed on an as needed basis with compensation
being invoiced on a Cost-Plus basis.
Task 5 – Construction Administration Services
Construction Administration Services will include general consultation and advice regarding
construction activities, attending a preconstruction conference and attending a final inspection for
substantial completion. An 8-month construction period is contemplated. Construction
Administration Services will be performed on an as needed basis with compensation being
invoiced on a Cost-Plus basis.
21 OF 28 REVISION DATE: June 2011
Task 6 - Additional Technical Services
Coordinate Utility Location (Subsurface Utility Engineering)
CONSULTANT will coordinate with the CITY to obtain existing utility information from CITY
and other sources. CONSULTANT will provide recommendations for subsurface utility
engineering (SUE) and potholing locations to the CITY. SUE and potholing are not part of
CONSULTANT’s work; it is assumed that this will be done by others.
Provide Verification Surveys
Topographic survey data may need to be obtained in the field at some project locations. This may
include pipes, manholes, drains, ditches with inverts, fence lines, pavement, roadways, valves,
vegetation, structures, etc. CONSULTANT will provide recommendations for survey scope and
boundaries to the CITY. Surveying is not part of CONSULTANT’s work; it is assumed that this
will be done by others.
Provide Geotechnical Investigations
Various improvements are proposed along the anticipated sewer route which may require
geotechnical investigations and reporting. CONSULTANT will provide recommendations for
geotechnical field investigations and reporting to the CITY. Geotechnical investigation is not part
of CONSULTANT’s work; it is assumed that this will be done by others.
Quality Assurance / Quality Control (QA/QC)
Quality Assurance/Quality Control (QA/QC) is a continual process that begins with the Design
Phase Notice-To-Proceed (NTP), continues through project closeout, and includes participation
from all project stakeholders. We will provide continual constructability/operability, QA/QC
and value engineering reviews done by Constantine staff at the 30%, 60%, and 90% design stages
with AUD staff and other stakeholders.
22 OF 28 REVISION DATE: June 2011
ATTACHMENT B - COMPENSATION
The CITY shall compensate the CONSULTANT for services, which have been authorized by the
CITY under the terms of this Agreement.
The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY
and accompanied by all support documentation requested by the CITY, for payment for the
services, which were completed during the billing period. The CITY shall review for approval
said invoices. The CITY shall have the right to reject payment of any invoice or part thereof if not
properly supported, or if the costs requested or a part thereof, as determined solely by the CITY,
are unreasonably in excess of the actual phase of completion of each phase. The CITY shall pay
each such invoice or portion thereof as approved, provided that the approval or payment of any
such invoice shall not considered to be evidence of performance by the CONSULTANT to the
point indicted by such invoice, or of receipt of acceptance by the CITY of the service covered by
such invoice. The CITY shall pay any undisputed items contained in such invoices.
Each invoice shall be accompanied by a letter progress report describing the total work
accomplished for each phase and any problems, which have been encountered, which may inhibit
execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and
an itemized description of the percentage of total work completed for each phase during the
billing period.
When the CITY authorizes the CONSULTANT to proceed with the work authorized in a Task
Order, it agrees to pay the CONSULTANT for work completed, on a lump sum percent complete
basis.
Compensation for design services shall be invoiced based on the sum of all actual costs incurred
in the performance of the work, including all direct, payroll, overall and profit cost in an amount
not-to-exceed the compensation set forth in the terms of the Agreement or any authorized Task
Order. All invoices submitted by the CONSULTANT shall be detailed to reflect incurred
expenses, labor hours and costs by authorized Task.
Overtime may be performed at the discretion of the CONSULTANT, but the premium time
portion of the overtime will not be billed to the CITY unless the CONSULTANT has requested
acceleration of the scheduled work in writing.
23 OF 28 REVISION DATE: June 2011
Task 1 - Preliminary Design Lump Sum $28,000
Task 2 - Final Design Lump Sum $182,000
Task 3 - Bidding Assistance Cost Plus $8,000
Task 4 - Permitting Assistance Cost Plus $24,000
Task 5 - Construction Administration Cost Plus $20,000
Task 6 - Technical Services (SUE, Survey, Geotech) Lump Sum $70,000
Other Direct Costs $5,000
TOTAL $337,000
Project Phases Unit CostUnit
Fee Schedule for Fort Gordon West Trunk Sanitary Sewer Upgrade
24 OF 28 REVISION DATE: June 2011
ATTACHMENT C – LISTING OF KEY PERSONNEL
CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel
below, including a designated Program Manager will not change or be reassigned without the
written approval of the CITY. Those personnel committed for this work are as follows:
Jeff Duplantis, PE, Project Mgr
Joe Greenburg, PE, Design Mgr
Tammy Huggins, PE, QA/QC
Joey Crews, PE, QA/QC
25 OF 28 REVISION DATE: June 2011
ATTACHMENT D – SCHEDULE FOR PERFORMANCE
Task Schedule
Preliminary Engineering
30% Preliminary Design Package Complete 45 days from receipt of the NTP
Final Design & Contract Documents
60% Engineering Design 120 days following CITY approval of and receipt
of written comments on the Preliminary Design
Package(s).
90% Engineering Design 30 days from receipt of CITY approval of and
receipt of written comments on the 60% Design
Documents
Final Plans and Specifications 15 days from receipt of CITY approval of the 90%
Design Documents
Bid Phase Services
Bid Opening 90 days from Final Plans and Specifications
acceptance by County.
26 OF 28 REVISION DATE: June 2011
CONSULTANT SERVICES
As a part of this Agreement the CONSULTANT agrees to furnish the following checked items
(CONSULTANT to initial in the space provided acknowledging responsibility to furnish said
item).
Prior to Authorization To Proceed:
Detailed Scope of Services based upon Schedule A of this Agreement to be submitted
with Cost Proposal clearly defining the CONSULTANT’S understanding of the project
limits, design objectives and CONSULTANT’S services to be provided.
Cost Proposal that will include cost of surveying, design, preparation of construction
plans and specifications, and other services requested in the CITY’s Request for
Proposal.
Schedule for submittal of review documents at 30%, 60%, and 90% completion; and
final documents.
Prior to submitting 30% review documents:
Locate all existing utilities using available information collected by the CONSULTANT.
The CITY will furnish available information on water and sewer locations however the
CONSULTANT must verify to CITY’S satisfaction.
Provide CITY with information on the project site(s), including the following:
Past and present use of the land (specifically identify any landfilling activities in
the area); identify any nearby designated wetlands
Soil type(s)
Boring results when required by CONSULTANT for new facilities or where depth
of line and existing site conditions warrant.
Brief description of the area (e.g., residential, commercial, industrial) including
general slope of the land, and whether trees, signs, etc. will be in conflict with the
new facilities. Include number of properties affected and number of easements
required with property owners identified
Identification of potential problems in meeting design objectives.
Site Plan (If Required)
Throughout project:
Prepare printed responses to comments received from the CITY following reviews.
Provide the necessary plats for easement acquisition and DOT/other permit
application.
Prepare Public Works/DOT/Other permit applications for signature by the CITY.
Prepare and submit plans to EPD for review and approval when required.
Prepare plans and specifications, using Augusta Utilities Design Standards and
Specifications (latest version). Specifications must mirror that provided by the CITY.
27 OF 28 REVISION DATE: June 2011
Prepare construction cost estimates at each review stage, 30%, 60%, 90%, and with the
submittal of Final documents. Provide cost breakdown for any items to be lump sum in the
construction contract.
Upon completion of design:
Coordinate with the City Procurement Department to advertise the project.
Fax bid information to CITY.
Attend the Pre-Bid Meeting as a technical reference to the CITY.
Prepare letter of recommendation for award of the contract.
Develop conformed contract documents and forward to the CITY for execution.
Attend the pre-construction meeting as a technical reference to the CITY.
Provide clarification related to the plans/specifications throughout design and
construction.
Provide record drawings at completion of the project electronically, per the Utilities
Design Standards and Specifications (latest version).
Provide Services During Construction as follows:
Attend project meetings as scheduled by the CITY
Recommend design changes as field conflicts arise (site visits may be required)
Review and approval of pay requests from the construction Contractor (line of
communication will be construction contractor to resident observer to
CONSULTANT to CITY)
Provide clarification of plans and specifications throughout construction
Revise/update plans and/or easement plats as changes occur that require
resubmittal to DOT/other agencies.
AUGUSTA UTILITIES DEPARTMENT CONSULTANT
BY: BY:
PRINTED NAME: PRINTED NAME: Jeffrey L Duplantis
TITLE: DIRECTOR TITLE: Client Service Manager
DATE: DATE: 5/12/21
28 OF 28 REVISION DATE: June 2006
ADDITIONAL SERVICES:
1. Revisions to the plans/contract documents to extend the limits of the project after this
AGREEMENT has been executed by the CITY.
2. Revisions due to incorrect locations of existing utilities by the CONSULTANT (i.e., correct
location given by CITY, incorrectly marked on plans by engineer) will be the responsibility of
the CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government
agency at their request will be considered an additional service.
3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY.
4. Conducting or attending monthly construction meetings, request for information (RFI)
review, field change review, pay request review, and conducting final inspections for
substantial completion as may be required of the CONSULTANT by the CITY.
5. At the conclusion of the project, development of as-built documents including the contractor’s
redline information in the drawings to document changes that occurred in the field.
6. Other not described above, as approved by the CITY.
NOTE:
It is the responsibility of the CONSULTANT as contracted by the CITY to provide professional surveying and engineering services. It
is expected that such professionals will operate in a manner which assures the interests of the common welfare, rather than in a
manner which promotes their own financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a
client. It is the duty of the CONSULTANT to protect the safety, health and welfare of the public in the performance of their
professional duties.
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RFQ 18‐132 Engineering Consultant Services Rosters
Category 1 – Water Distribution System and Wastewater Collection System Analysis and
Design, including Pumping Stations:
A & S Engineering, LLC
Constantine Engineering, Inc.
Cranston Engineering Group, P.C.
Goodwyn, Mills and Cawood, Inc.
Infrastructure Systems Management, LLC
Johnson, Laschober & Associates, P.C.
W.K. Dickson & Company, Inc.
W.R. Toole Engineers, Inc.
Zimmerman, Evans & Leopold, Inc.
Category 2 – Water Treatment Plants:
Goodwyn, Mills and Cawood, Inc.
Hazen and Sawyer
Jacobs Engineering Group, Inc.
Category 3 – Wastewater Treatment Plants:
Constantine Engineering, Inc.
Goodwyn, Mills and Cawood, Inc.
Hussey, Gay, Bell & DeYoung, Inc.
Jacobs Engineering Group, Inc.
Category 4 – Wastewater Collection System Modeling:
CDM Smith, Inc.
Constantine Engineering, Inc.
Jacobs Engineering Group, Inc.
Category 5 – Wastewater Collection System Flow Monitoring:
McKim & Creed, Inc.
W.K. Dickson & Company, Inc.
Woolpert, Inc.
Category 6 – Surveying:
Cranston Engineering Group, P.C.
Moreland Altobelli Associates, LLC
Woolpert, Inc.
W.R. Toole Engineers, Inc.
Commission Meeting Agenda
6/1/2021 2:00 PM
James Brown Blvd Sidewalks Phase III Project (Twiggs to Laney Walker Blvd) GDOT PI # 0013707
File Reference: 21 – 014(A)
Department:Engineering
Department:Engineering
Caption:Motion to approve entering into Contract Agreement with the
Georgia Department of Transportation (GDOT) for Acquisition
of Right of Way State-Aid or Federal-Aid James Brown Blvd.
Phase III sidewalks (Twiggs to Laney Walker Blvd.) Project (PI
#0013707). Also authorize Augusta Mayor and Clerk of
Commission to execute “Resolution of the Local Government”
Document and Georgia E-Verify Affidavit. Requested by AED.
(Approved by Engineering Services Committee May 25,
2021)
Background:There is need for Phase III of the James Brown Boulevard
Streetscape project. This streetscape project is included in the
larger Ninth Street (James Brown Boulevard) improvements
listed in the Augusta Regional Transportation Study (ARTS).
The purpose of Phase III is to repair delinquent sidewalk and
streetscape features along James Brown Boulevard from Twiggs
Street to Laney Walker Boulevard. Alternatively, this project
will bring the deficient pedestrian facilities within the project
boundary into compliance with the Americans with Disabilities
Act (ADA), and also serve to beautify and create a consistent
façade for the James Brown Boulevard corridor. The project is
included in Augusta Metropolitan Planning Organization (MPO)
Transportation Alternatives Program (TAP) as funded by federal
funds with 20% local match.
Analysis:Agreement allows GDOT federal funding assistance to complete
acquisition of right of way needed for sidewalks improvements
as designed.
Financial Impact:GDOT is providing up to $321,248.00 federal funds through
Augusta MPO to complete right of way phase of the project.
Cover Memo
20% local match is needed. Match funds are available in AED
SPLOST VI Sidewalks Rehab-Replacement allocation.
Alternatives:Do not approve and abandon the project.
Recommendation:Motion to approve entering into Contract Agreement with the
Georgia Department of Transportation (GDOT) for Acquisition
of Right of Way State-Aid or Federal-Aid James Brown Blvd.
Phase III sidewalks (Twiggs to Laney Walker Blvd.) Project (PI
#0013707). Also authorize Augusta Mayor and Clerk of
Commission to execute “Resolution of the Local Government”
Document and Georgia E-Verify Affidavit. Requested by AED
Funds are
Available in the
Following
Accounts:
Funds TAP Grant with 20% Matching Fund-SPLOST VI
328041110-5414310-219828919 (Sidewalks allocation)
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Page 1 of 21
Revised 3/2021
CONTRACT FOR ACQUISITION OF RIGHT OF WAY
STATE-AID OR FEDERAL-AID PROJECT
Reimbursable
PROJECT: N/A
LOCAL GOVERNMENT: Richmond
STATE/FEDERAL ROUTE: N/A
P.I. NO.: 0013707
STATE OF GEORGIA
COUNTY RICHMOND
THIS AGREEMENT is made and entered into this _____ day of __________________, ______ by
and between the GEORGIA DEPARTMENT OF TRANSPORTATION (hereinafter called the
DEPARTMENT) and RICHMOND (hereinafter called the LOCAL GOVERNMENT).
☒ CFDA # 20.205 Highway Plan and Construction Cluster
☐ CFDA # 20.219 Recreation Trails Program
WITNESSETH THAT:
WHEREAS, the DEPARTMENT and the LOCAL GOVERNMENT propose to let to
construction the above indicated project located at JAMES BROWN BLVD FM TWIGGS ST TO
LANEY WALKER BLVD - PH III, with the cost of the right of way being distributed between the
LOCAL GOVERNMENT and the DEPARTMENT as hereinafter specified; and
WHEREAS, rights of way lying on a designated state or federal route (on-system) are to be
acquired in the DEPARTMENT’S name by the LOCAL GOVERNMENT when closed by deed;
and
WHEREAS, rights of way lying on a designated state or federal route (on-system) requiring
condemnation are to be condemned in the LOCAL GOVERNMENT’S name and then transferred
to the DEPARTMENT by quit claim deed after the condemnation is complete and after the LOCAL
GOVERNMENT has full and final possession of the right of way; and
WHEREAS, rights of way lying on a non-designated state or federal route (off-system) are
to be acquired in the LOCAL GOVERNMENT’S name by the LOCAL GOVERNMENT when
closed by deed and remain in the LOCAL GOVERNMENT’S name; and
WHEREAS, rights of way lying on a non-designated state or federal route (off-system)
requiring condemnation are to be condemned in the LOCAL GOVERNMENT’S name and remain
in the LOCAL GOVERNMENT’S name; and
Page 2 of 21
WHEREAS, the DEPARTMENT is authorized to enter into this contract with the LOCAL
GOVERNMENT by virtue of Section 32-2-2(a) of the Official Code of Georgia Annotated; and
WHEREAS, the LOCAL GOVERNMENT is authorized to enter into this contract by
virtue of Sections 32-3-3(e), 32-4-41(6), 32-4-42, 32-4-61 and 32-5-25 of the Official Code of
Georgia Annotated and by a certain resolution of the Board of Commissioners, adopted the ___ day
of ______________, 20______; and
WHEREAS, said rights of way are to be acquired by LOCAL GOVERNMENT in
accordance with certain specified requirements of the Federal-Aid Highway Act of 1970, as
amended, and regulations of the DEPARTMENT in order for the construction cost of said project
to be eligible for State or Federal participation.
NOW, THEREFORE, in consideration of Ten ($10.00) Dollars in hand paid to the LOCAL
GOVERNMENT, the receipt of which is hereby acknowledged, and the mutual promises and
covenants hereinafter set out, the DEPARTMENT and the LOCAL GOVERNMENT agree as
follows:
ITEM I
The DEPARTMENT agrees to reimburse the LOCAL GOVERNMENT Not to Exceed
Two Hundred Forty-Eight Thousand DOLLARS and no CENTS ($248,000.00) for eligible
reimbursable right of way costs. Reimbursable right of way costs includes land and improvement
costs and other costs as specified in 23 CFR 710.203(b).
Rights of way lying on a designated state or federal route (on-system) are to be acquired in
the DEPARTMENT’S name by the LOCAL GOVERNMENT when closed by deed. Rights of
way lying on a designated state or federal route (on-system) requiring condemnation are to be
condemned in the LOCAL GOVERNMENT’S name and then transferred to the DEPARTMENT
by quit claim deed after the condemnation is complete and after the LOCAL GOVERNMENT has
full and final possession of the right of way. Rights of way lying on a non-designated state or federal
route (off-system) are to be acquired in the LOCAL GOVERNMENT’S name by the LOCAL
GOVERNMENT when closed by deed and remain in the LOCAL GOVERNMENT’S name.
Rights of way lying on a non-designated state or federal route (off-system) requiring condemnation
are to be condemned in the LOCAL GOVERNMENT’S name and remain in the LOCAL
GOVERNMENT’S name.
Reimbursement of acquisition costs will be eligible after completion of the following: all
land and improvement acquisition; completion of all property management; completion of all
demolition; and, after all occupants have relocated off the project. Further, before any reimbursement
of costs occurs, the LOCAL GOVERNMENT shall certify in writing to the DEPARTMENT that
title to all parcels has been acquired and that all property management, all demolition and all
relocation has been completed. Said certification will include a statement that “All parcels are vacant
and immediately available for construction purposes”.
Page 3 of 21
Each valuation and damage expert utilized on this project must be selected from the
DEPARTMENT’s “Approved Appraiser List”. The DEPARTMENT shall review and approve
each selection prior to the LOCAL GOVERNMENT contracting with the appraiser. All appraisals
will be submitted to the DEPARTMENT for review, for approval and to establish fair market value
prior to negotiations.
The LOCAL GOVERNMENT is responsible for properly flagging, staking, and marking
all required right of way and all required easement (temporary or permanent) surveyed boundary
lines PRIOR to the appraiser inspecting and appraising the property and PRIOR to the on-site
Negotiation Agent meeting with the property owner to review the required right of way and/or
required easement(s).
Except as specified in ITEM V of this contract, all counter offers, administrative settlements
and legal settlements authority above the fair market value must be reviewed and approved by the
DEPARTMENT if the LOCAL GOVERNMENT desires that the DEPARTMENT participate in
any increased settlement agreement above the fair market value. It is understood and agreed that the
DEPARTMENT may participate in a court directed award above the fair market value subject to
the availability of funds identified for the project. The DEPARTMENT will not be required to
participate in any such award increase that is not supported by a court order. It is further agreed
between the parties that the DEPARTMENT shall be the final arbiter of whether an increase in an
award or expense will be reimbursable to the LOCAL GOVERNMENT.
ITEM II
The LOCAL GOVERNMENT shall ensure at the time of closing that the current, approved
deed or easement document reflects the latest revised or current required right of way description
and/or easement(s) description.
The LOCAL GOVERNMENT will provide its own all legal counsel associated with
acquiring properties by deed.
The LOCAL GOVERNMENT, or its designated representative, will prepare all
Condemnation Petitions in the name of the LOCAL GOVERNMENT and will provide all legal
counsel and/or litigation associated with acquiring properties through condemnation.
After receipt of the approved and accepted certification from the LOCAL GOVERNMENT
to the DEPARTMENT and where after all acquired parcels on designated state or federal routes,
whether by deed or by condemnation, have been executed, quitclaimed, transferred in name from
the LOCAL GOVERNMENT and recorded in the name of the DEPARTMENT, the
DEPARTMENT will reimburse the LOCAL GOVERNMENT pursuant to ITEM III herein.
ITEM III
Page 4 of 21
As set forth in ITEM I above, the DEPARTMENT will reimburse Two Hundred Forty-
Eight Thousand DOLLARS and no CENTS ($248,000.00) of eligible right of way costs. The
procedure for reimbursement is as follows:
All files and reimbursement requests shall be directed to the District Local Government Right
of Way Coordinator (DLGC) in the Tennille District Office. All reimbursement matters shall first
be reviewed at the District Level in accordance with current guidelines and policies. Reimbursement
to LOCAL GOVERNMENT will be issued from the General Office in Atlanta following receipt
of an invoice on the local government’s letterhead, all approved documents and the accepted and
approved LOCAL GOVERNMENT certification.
One copy of the following items shall be included for EACH parcel and activity cost to be
reimbursed:
1) Reimbursement of eligible costs associated with properties acquired by deed or
easement:
a) Recorded Deed or Easement;
b) Copy of the Approved Option;
c) Executed Closing Statement; and
d) Copy of approved Review Appraisers Report (Form 532).
e) Approved Administrative Settlement Analysis (if applicable)
2) Reimbursement of eligible costs associated with properties acquired through
condemnation:
a) Copy of the filed, recorded Condemnation Petition with identified
docket number;
b) Copy of receipt for monies deposited into court; and
c) Copy of Quitclaim Deed from LOCAL GOVERNMENT to
DEPARTMENT for on-system only.
d) Approved Settlement Authority Request (if applicable)
3) Reimbursement of eligible property management costs:
a) Copy of verifiable and detailed invoice from the contractor and receipt
for payment from the LOCAL GOVERNMENT and any fee contractors
employed by the LOCAL GOVERNMENT for Property Management
activities.
4) Reimbursement of eligible relocation costs:
a) Copy of Relocation Payment Checks;
b) Copy of Executed Relocation Claim Forms; and
c) Copy of the Approval Authorization of Payment Amount
5) Reimbursement for any other cost(s) not specifically listed above MUST include an
invoice and any other supporting documentation as may be requested by the
DEPARTMENT.
Page 5 of 21
Any deviation from or change in the above described procedure must be approved by the
State Right of Way Administrator in the Atlanta General Office.
ITEM IV
The LOCAL GOVERNMENT will ensure that the demolition and removal in their entirety
of all buildings, walls, fences, gates, underground storage tanks, other hazardous materials, signs, or
any other improvements and structures of any nature or description, lying wholly or partially situated
within the right of way and/or easement area, whether surface or subsurface shall be conducted in
accordance with and pursuant to any and all pertinent state and federal laws, regulations and
procedures, including but not limited to all current laws, regulations and procedures of the U.S.
Environmental Protection Agency and the Georgia Environmental Protection Division.
Any demolition and removal shall be in accordance with procedures approved by the
DEPARTMENT. The DEPARTMENT will not remove any improvements or structures as
clearing and grubbing items.
Any and all contaminated properties will require the DEPARTMENT’s approval before
being acquired by the LOCAL GOVERNMENT.
ITEM V
The LOCAL GOVERNMENT has the authority to approve a counter offer or an
administrative settlement up to $20,000 or 10% above the approved Fair Market Value. On legal
settlement authority for condemned parcels, the LOCAL GOVERNMENT authority level is 20%
or $20,000, whichever is greater. All other counter offers, administrative settlements and legal
settlement authority on condemned parcels must be reviewed and approved by the DEPARTMENT,
if the DEPARTMENT is to participate in any increased cost. Any modification whatsoever or any
special provision included as an agreement to any document must first be approved and appropriately
accepted by the DEPARTMENT. The DLGC in the Tennille District Office will function as the
LOCAL GOVERNMENT liaison with the DEPARTMENT. All counter offers, check requests,
and any matters to be considered for agreement will be submitted through the DLGC.
Once a determination has been made by the General Office, the DLGC will notify the
LOCAL GOVERNMENT, in writing, of either approval or rejection of the submitted proposal.
The DEPARTMENT will not participate in any portion of a counter proposal which is
closed prior to DEPARTMENT review, approval and acceptance.
ITEM VI
During the life of this contract and prior to completion of the construction work and final
acceptance of the project by the DEPARTMENT, the LOCAL GOVERNMENT agrees not to use
convict labor in any way on the project.
Page 6 of 21
ITEM VII
Once the environmental clearance is obtained and the right of way plans are approved, but
prior to right of way authorization, the LOCAL GOVERNMENT can begin pre-acquisition
activities at its own risk. However, acquisition activities including the making of offers cannot be
made until the following has been completed: an acceptable project cost estimate has been submitted,
reviewed and approved; right of way funds have been authorized in accordance with 23 CFR Part
710; and, the DEPARTMENT has issued a Notice to Proceed to the LOCAL GOVERNMENT
for any eligible, reimbursable right of way acquisition activities.
The LOCAL GOVERNMENT agrees to defend itself from and against any and all suits, if
any should arise, involving property titles and/or contaminated properties associated with the
acquisition of Rights of Way by deed or condemnation.
ITEM VIII
The LOCAL GOVERNMENT will, as required by law, proceed within fifteen (15) days
after being notified by the DEPARTMENT to acquire the rights of way for said project free of all
encumbrances by gift, deed, easements or condemnation in accordance with the approved plans.
ITEM IX
The LOCAL GOVERNMENT will, in the right of way acquisition procedure, observe and
comply with Title 49 Code of Federal Regulations Part 24; Title 23 Code of Federal Regulations
Part 710; Georgia Laws 1972, p. 931, as amended; and, in accordance with the requirements as
outlined in the Relocation Assistance Manual prepared by the DEPARTMENT. The LOCAL
GOVERNMENT will be responsible for making payments to owners as required under this
procedure for any incidental expenses for the transfer of real property for rights of way purposes and
any other moving and relocation expenses as required under the law and determined to be proper by
the DEPARTMENT. Appeals of relocation assistance benefits will be submitted to the
DEPARTMENT for review. Response to an appeal will be the responsibility of the
DEPARTMENT. The LOCAL GOVERNMENT will, in their acquisition of the right of way,
comply with the procedures set forth in Attachment No. 1 - Memorandum of Instructions, attached
hereto. During the performance of this contract, the LOCAL GOVERNMENT will also comply
with the Regulations of the U. S. Department of Transportation relative to nondiscrimination in State
Aid or Federally-assisted programs of said Department in accordance with the stipulations as
indicated under APPENDIX A and APPENDIX E of Attachment No. 2, attached hereto.
The LOCAL GOVERNMENT shall also comply with all provisions as set forth in
Attachment No. 2 - The United States Department of Transportation (USDOT) Standard Title VI/Non-
Discrimination Assurances, DOT Order No. 1050.2A, attached hereto, inclusive of APPENDIX A,
APPENDIX B, APPENDIX C, APPENDIX D, and APPENDIX E of Attachment No. 2.
ITEM X
Page 7 of 21
Where determined to be desirable, LOCAL GOVERNMENT will provide rodent control
measures as required by the U. S. Department of Transportation prior to the demolition or removal
of improvements located within the right of way of the project. The measures employed shall be in
accordance with procedures approved by state and local laws and regulations governing rodent
control.
ITEM XI
This Agreement sets forth the entire understanding between the Parties relating to the subject
contained herein and supersedes all prior oral and written understandings, arrangements and
agreements between the parties relating thereto. It is understood that no subsequent alteration,
amendment, change or addition to this Agreement shall be binding upon the parties hereto unless
evidenced by an amendment to this Agreement signed by both the DEPARTMENT and the LOCAL
GOVERNMENT.
ITEM XII
The COUNTY shall maintain all books, documents, papers, accounting records, and
other evidence pertaining to costs associated with this Agreement and used in support of its
activities and shall make such material available at all reasonable times during the period of this
Agreement, and for three years from the date of final payment under this Agreement, for
inspection by the DEPARTMENT, and any reviewing agencies, and copies thereof shall be
furnished upon request.
The COUNTY shall comply with federal administrative procedures in accordance with the
requirements of the Uniform Grant Guidance, 2 CFR Part 200, as well as related federal and state
regulations and instructions. The COUNTY will ensure that appropriate corrective action is taken
within three months after receipt of any audit for all instances of noncompliance.
ITEM XIII
1. TIME IS OF THE ESSENCE IN THIS CONTRACT.
2. TERM OF CONTRACT. UNLESS OTHERWISE AMENDED BY THE MUTUAL
WRITTEN AGREEMENT OF THE PARTIES HERETO, THIS CONTRACT WILL
EXPIRE NO LATER December 31, 2023.
3. This Agreement is made and entered into in Fulton County, Georgia, and shall be governed
and construed under the laws of the State of Georgia.
4. If any provision of this Agreement is determined to be invalid or unenforceable, the
remaining provisions shall remain in force and unaffected to the fullest extent permitted by
law and regulation.
Page 8 of 21
5. This Agreement shall inure to the benefit of, and be binding upon the parties hereto, and their
respective heirs, executors, successors and assigns.
6. Should any provision of this Agreement require judicial interpretation, it is agreed that the
court interpreting or construing the same shall not apply a presumption that the terms hereof
shall be more strictly construed against one party by reason of the rule of construction that a
document is to be construed more strictly against the party who itself or through its agent
prepared the same, it being agreed that the agents of all parties have participated in the
preparation hereof.
7. The Preamble, Recitals, Attachments, and Appendices hereto are a part of this Agreement
and are incorporated herein by reference.
{REMAINDER OF PAGE LEFT INTENTIONALLY BLANK}
Page 9 of 21
IN WITNESS WHEREOF, this instrument has been and is executed on behalf of the
DEPARTMENT by the Commissioner of the DEPARTMENT and on behalf of LOCAL
GOVERNMENT being duly authorized to do so by the Board of Commissioners.
Executed on Behalf of the Executed on Behalf of
GEORGIA DEPARTMENT OF Richmond COUNTY
TRANSPORTATION
this ______ day of
this _______ day of
_______________, 20 ______. _______________, 20 ______.
By: By:
___________________________ ___________________________
COMMISSIONER CHAIRMAN
____________________________
ATTEST: WITNESS
_____________________________
TREASURER
_______________________________
NOTARY PUBLIC
Sworn to and subscribed before me
this _____ day of ______________, 20__.
My Commission Expires:________
(Notary Seal)
Page 10 of 21
RESOLUTION OF THE LOCAL GOVERNMENT
STATE OF GEORGIA
RICHMOND COUNTY
BE IT RESOLVED by the LOCAL GOVERNMENT Board of Commissioners and it is
hereby resolved, that the foregoing attached Agreement, relative to P.I. 0013707, located in
RICHMOND COUNTY be entered into by the LOCAL GOVERNMENT Board of
Commissioners, and that _____________________________ as Chairman, and
__________________________as Clerk, be and they are, thereby authorized and directed to execute
the same for and in behalf of said Board of Commissioners.
PASSED AND ADOPTED, this _______ day of _________________, 20 ______.
ATTEST:
______________________________ BY: ________________________________
CLERK WITNESS
STATE OF GEORGIA
RICHMOND COUNTY
I, ______________________ as Clerk of the Richmond County Board of Commissioners
do hereby certify that I am custodian of the books and records of the same, and that the above and
foregoing copy of the original is now on file in my office, and was passed by Richmond County
Board of Commissioners.
Witness by hand and official signature, this the ________ day of _____________, 20 _____.
BY: ________________________________
CLERK
Page 11 of 21
ATTACHMENT NO. 1
MEMORANDUM OF INSTRUCTIONS
These instructions are to set forth the procedures necessary for the Political Subdivisions of the State of Georgia to
follow when acquiring right of way on highway projects where it is proposed to acquire or construct said project with
Federal participation for on system projects. On systems projects are those on designated state or federal routes. The
Political Subdivision shall make every effort to acquire expeditiously all real property when authorized to proceed.
The Political Subdivision may, when they consider it appropriate, attempt to secure the right of way by donation. To
assure the property owner is fully informed of his rights, the request for donation must be made in writing and also set
forth that they are entitled to full just compensation, if they so desire. A letter prepared by the Department will be made
available to use as a guide. If a property owner requests payment of just compensation, the provisions of paragraph one
(1) must be followed.
Nothing herein shall be construed to prevent a person whose real property is being acquired from making a gift or
donation of such property, or any part thereof, or of any compensation paid therefore, after such person has been fully
informed of his right to receive just compensation for the acquisition of his property.
1. At the initiation of negotiations each owner must be fully informed of his right to receive just
compensation for the acquisition of his property. In order to assure just compensation is being
offered, the following steps must be taken:
A) A General Certified Appraiser and other valuation or damage experts, who is on the Department’s
approved list, must utilize an appropriate valuation method (appraisal/data book/cost estimate) as
determined by the Department.
B) The appraiser must give the owner or his designated representative an opportunity to accompany him
during his inspection of the property. A statement is to be in the report that this opportunity was provided.
C) The report must be adequately documented to support the conclusion of the appraiser and shall be prepared
in accordance with the guidelines set forth by the Department.
D) The Department must review the appraisal and approve in writing the estimated amount of just
compensation to be offered to the property owner.
E) The offer must be made in writing for the full amount of the aforesaid estimate of just compensation.
Where appropriate, the written offer must state separately the amount for the real property being acquired
and the amount attributable to damages to the remaining property.
2. No person occupying real property shall be required to move from his home, farm, or business without at least
three (3) months written notice or two (2) months written notice from the time of the closing or condemnation.
3. The Department will furnish copies of letters, settlement and disbursements statements and such other forms,
as it may deem necessary or desirable.
4. Copies of all letters, forms, deeds and status reports used in the acquisition of Rights of Way for this project
must be forwarded to the Department upon request, for future reference.
5. The LOCAL GOVERNMENT will be responsible for determining benefits and preparing relocation assistance
packages. Packages must be submitted to the Department for review and approval prior to offers of benefits
being made.
Page 12 of 21
6. Any consultant contracted for negotiation services for the acquisition of right of way for the
LOCAL GOVERNMENT must hold either a Real Estate License and be affiliated with a broker, or hold a Real
Estate Broker’s License in accordance with OCGA Title 43 Chapter 40 unless identified as an exception under
Title 43, Chapter 40 of the Official Code of Georgia Annotated. Said consultant must attend any present and all
future mandatory training classes required by the DEPARTMENT.
Page 13 of 21
ATTACHMENT NO. 2
The United States Department of Transportation (USDOT) Standard Title VI/Non-Discrimination
Assurances
DOT Order No. 1050.2A
The Georgia Department of Transportation (herein referred to as the "Recipient"), HEREBY AGREES
THAT, as a condition to receiving any Federal financial assistance from the U.S. Department of
Transportation (DOT), through the Federal Highway Administration, is subject to and will comply with the
following:
Statutory/Regulatory Authorities
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin);
• 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs Of The
Department Of Transportation-Effectuation Of Title VI Of The Civil Rights Act Of 1964);
• 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the
Civil Rights Act of 1964);
The preceding statutory and regulatory cites hereinafter are referred to as the "Acts" and "Regulations,"
respectively.
General Assurances
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda,
and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to
ensure that:
"No person in the United States shall, on the grounds of race, color, or national origin, be excluded
from participation in, be denied the benefits of, or be otherwise subjected to discrimination under
any program or ort/v/ty, "for which the Recipient receives Federal financial assistance from DOT
including the Federal Highway Administration.
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI
and other Non-discrimination requirements (The Age Discrimination Act of 1975, and Section 504 of the
Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these non-
discrimination statutes and requirements to include all programs and activities of the Recipient, so long as
any portion of the program is Federally assisted.
Specific Assurances
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives
the following Assurances with respect to its Federally assisted Federal Highway Program:
1. The Recipient agrees that each "activity," "facility," or "program," as defined in §§ 21.23(b)
and 21.23(e) of 49 C.F.R. § 21 will be (with regard to an "activity“) facilitated, or will be
(with regard to a "facility") operated, or will be (with regard to a "program") conducted in
compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.
Page 14 of 21
2. The Recipient will insert the following notification in all solicitations for bids, Requests
For Proposals for work, or material subject to the Acts and the Regulations made in
connection with all Federal Highway Programs and, in adapted form, in all proposals for
negotiated agreements regardless of funding source:
"The Georgia Department of Transportation, in accordance with the provisions of Title VI
of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the
Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract
entered into pursuant to this advertisement, disadvantaged business enterprises will be
afforded full and fair opportunity to submit bids in response to this invitation and will not
be discriminated against on the grounds of race, color, or national origin in consideration
for an award."
3. The Recipient will insert the clauses of Appendix A and E of this Assurance in every
contract or agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of Appendix B of this Assurance, as a covenant
running with the land, in any deed from the United States effecting or recording a transfer
of real property, structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part
of a facility, the Assurance will extend to the entire facility and facilities operated in
connection therewith.
6. That where the Recipient receives Federal financial assistance in the form, or for the
acquisition of real property or an interest in real property, the Assurance will extend to
rights to space on, over, or under such property.
7. That the Recipient will include the clauses set forth in Appendix C and Appendix D of this
Assurance, as a covenant running with the land, in any future deeds, leases, licenses,
permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable
activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property
acquired or improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial
assistance is extended to the program, except where the Federal financial assistance is to
provide, or is in the form of, personal property, or real property, or interest therein, or
structures or improvements thereon, in which case the Assurance obligated the Recipient,
or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial
assistance is extended, or for another purpose involving the provision of similar services or
benefits; or
b. the period during which the Recipient retains ownership or possession of the property.
Page 15 of 21
9. The Recipient will provide for such methods of administration for the program as are found
by the Secretary of Transportation or the official to whom he/she delegates specific
authority to give reasonable guarantee that it, other recipients, sub-recipients, sub-grantees,
contractors, subcontractors, consultants, transferees, successors in interest, and other
participants of Federal financial assistance under such program will comply with all
requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with
regard to any matter arising under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, the Georgia Department of Transportation also agrees to comply (and
require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply)
with all applicable provisions governing the Georgia Department of Transportation access to records,
accounts, documents, information, facilities, and staff. You also recognize that you must comply with any
program or compliance reviews, and/or complaint investigations conducted by Georgia Department of
Transportation. You must keep records, reports, and submit the material for review upon request to the
Georgia Department of Transportation, or its designee in a timely, complete, and accurate way.
Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as
prescribed by law or detailed in program guidance.
Georgia Department of Transportation gives this ASSURANCE in consideration of and for obtaining any
Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal
financial assistance extended after the date hereof to the recipients by the U.S. Department of
Transportation under the Federal Highway Program. This ASSURANCE is binding on Georgia, other
recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees,
successors in interest, and any other participants in the Federal Highway Program. The person(s) signing
below is authorized to sign this ASSURANCE on behalf of the Recipient.
Page 16 of 21
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees as follows:
1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with
the Acts and the Regulations relative to Non-discrimination in Federally-assisted programs of the
U.S. Department of Transportation, (hereinafter referred to as DOT), Title 49, Code of Federal
Regulations, part 21, as they may be amended from time to time, which are herein incorporated by
reference and made a part of this contract.
2. Non-discrimination: The contractor, with regard to the work performed by it during the contract,
will not discriminate on the grounds of race, color, or national origin in the selection and retention
of subcontractors, including procurements of materials and leases of equipment. The contractor will
not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations,
including employment practices when the contract covers any activity, project, or program set forth
in Appendix B of 49 CFR Part 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation made by the contractor for work to be
performed under a subcontract, including procurements of materials, or leases of equipment, each
potential subcontractor or supplier will be notified by the contractor of the contractor's obligations
under this contract and the Acts and the Regulations relative to Non- discrimination on the grounds
of race, color, or national origin.
4. Information and Reports: The contractor will provide all information and reports required by the
Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books,
records, accounts, other sources of information, and its facilities as may be determined by the
Recipient or Federal Highway Administration to be pertinent to ascertain compliance with such
Acts, Regulations, and instructions. Where any information required of a contractor is in the
exclusive possession of another who fails or refuses to furnish the information, the contractor will
so certify to the Recipient or the Federal Highway Administration) as appropriate, and will set forth
what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non•
discrimination provisions of this contract, the Recipient will impose such contract sanctions as it or
the Federal Highway Administration may determine to be appropriate, including, but not limited to:
a. withholding payments to the contractor under the contract until the contractor complies; and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts,
the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any
subcontract or procurement as the Recipient or the Federal Highway Administration may direct
Page 17 of 21
as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the
contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of
such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of
the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect
the interests of the United States.
Page 18 of 21
APPENDIX B
CLAUSES FOR DEEDS TRANSFERRING UNITED STATES PROPERTY
The following clauses will be included in deeds effecting or recording the transfer of real property, structures,
or improvements thereon, or granting interest therein from the United States pursuant to the provisions of
Assurance 4:
NOW, THEREFORE, the U.S. Department of Transportation as authorized by law and upon the condition
that the GDOT will accept title to the lands and maintain the project constructed thereon in accordance with
and in compliance with Title 23 U.S. Code § 107, the Regulations for the Administration of Federal Aid for
Highways; the policies and procedures prescribed by the Federal Highway Administration of the
U.S Department of Transportation in accordance and in compliance with all requirements imposed by Title
49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part
21, Non-discrimination in Federally-assisted programs of the U.S Department of Transportation pertaining to
and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. § 2000d
to 2000d-4), does hereby remise, release, quitclaim and convey unto the GDOT all the right, title and interest
of the U.S. Department of Transportation in and to said lands described in Exhibit A attached hereto and
made a part hereof.
(HABENDUM CLAUSE)
TO HAVE AND TO HOLD said lands and interests therein unto GDOT and its successors forever, subject,
however, to the covenants, conditions, restrictions and reservations herein contained as follows, which will
remain in effect for the period during which the real property or structures are used for a purpose for which
Federal financial assistance is extended or for another purpose involving the provision of similar services or
benefits and will be binding on the GDOT, its successors and assigns.
The GDOT, in consideration of the conveyance of said lands and interests in lands, does hereby covenant and
agree as a covenant running with the land for itself, its successors and assigns, that (1) no person will on the
grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination with regard to any facility located wholly or in part on, over, or under
such lands hereby conveyed [,] [and]* (2) that GDOT will use the lands and interests in lands and interests in
lands so conveyed, in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal
Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-
discrimination in Federally-assisted programs of the U.S. Department of Transportation, Effectuation of Title
VI of the Civil Rights Act of 1964, and as said Regulations and Acts may be amended [, and (3) that in the
event of breach of any of the above-mentioned non- discrimination conditions, the Department will have a
right to enter or re-enter said lands and facilities on said land, and that above described land and facilities will
thereon revert to and vest in and become the absolute property of the U.S. Department of Transportation and
its assigns as such interest existed prior to this instruction].*
(*Reverter clause and related language to be used only when it is determined that such a clause is necessary
in order to make clear the purpose of Title VI.
Page 19 of 21
APPENDIX C
CLAUSES FOR TRANSFER OF REAL PROPERTY ACQUIRED OR IMPROVED UNDER THE
ACTIVITY, FACILITY, OR PROGRAM
The following clauses will be included in deeds, licenses, leases, permits, or similar instruments entered into
by the GDOT pursuant to the provisions of Assurance 7(a):
A. The (grantee, lessee, permittee, etc. as appropriate) for himself/herself, his/her heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby
covenant and agree [in the case of deeds and leases add "as a covenant running with the land"] that:
1. In the event facilities are constructed, maintained, or otherwise operated on the property described
in this (deed, license, lease, permit, etc.) for a purpose for which a U.S. Department of Transportation
activity, facility, or program is extended or for another purpose involving the provision of similar
services or benefits, the (grantee, licensee, lessee, permittee, etc.) will maintain and operate such
facilities and services in compliance with all requirements imposed by the Acts and Regulations (as
may be amended) such that no person on the grounds of race, color, or national origin, will be
excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination
in the use of said facilities.
B. With respect to licenses, leases, permits, etc., in the event of breach of any of the above Non-
discrimination covenants, GDOT will have the right to terminate the (lease, license, permit, etc.)
and to enter, re-enter, and repossess said lands and facilities thereon, and hold the same as if the
(lease, license, permit, etc.) had never been made or issued.*
C. With respect to a deed, in the event of breach of any of the above Non-discrimination covenants, the
GDOT will have the right to enter or re-enter the lands and facilities thereon, and the above described
lands and facilities will there upon revert to and vest in and become the absolute property of the
GDOT and its assigns.*
(*Reverter clause and related language to be used only when it is determined that such a clause is necessary
to make clear the purpose of Title VI.)
Page 20 of 21
APPENDIX D
CLAUSES FOR CONSTRUCTION/USE/ACCESS TO REAL PROPERTY ACQUIRED UNDER
THE ACTIVITY, FACILITY OR PROGRAM
The following clauses will be included in deeds, licenses, permits, or similar instruments/agreements entered
into by GDOT pursuant to the provisions of Assurance 7(b):
A. The (grantee, licensee, permittee, etc., as appropriate) for himself/herself, his/her heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby
covenant and agree (in the case of deeds and leases add, "as a covenant running with the land") that (1)
no person on the ground of race, color, or national origin, will be excluded from participation in, denied
the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the
construction of any improvements on, over, or under such land, and the furnishing of services thereon,
no person on the ground of race, color, or national origin, will be excluded from participation in, denied
the benefits of, or otherwise be subjected to discrimination, (3) that the (grantee, licensee, lessee,
permittee, etc.) will use the premises in compliance with all other requirements imposed by or pursuant
to the Acts and Regulations, as amended, set forth in this Assurance.
B. With respect to (licenses, leases, permits, etc.), in the event of breach of any of the above Non•
discrimination covenants, GDOT will have the right to terminate the (license, permit, etc., as appropriate)
and to enter or re-enter and repossess said land and the facilities thereon, and hold the same as if said
(license, permit, etc., as appropriate) had never been made or issued.*
C. With respect to deeds, in the event of breach of any of the above Non-discrimination covenants, GDOT
will there upon revert to and vest in and become the absolute property of GDOT and its assigns.*
(*Reverter clause and related language to be used only when it is determined that such a clause is necessary
to make clear the purpose of Title VI.)
Page 21 of 21
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees to comply with the following non- discrimination statutes
and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C.§ 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis
of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs
or activities" to include all of the programs or activities of the Federal-aid recipients, sub-
recipients and contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis
of disability in the operation of public entities, public and private transportation systems, places
of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented
by Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations, which ensures Non-discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high and
adverse human health or environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes discrimination
because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take
reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed.
Reg. at 74087 to 74100);
Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 U.S.C. 1681 et seq).
Commission Meeting Agenda
6/1/2021 2:00 PM
Laurel Park Ph 1 Deed of Dedication and Maintenance Agreement
Department:Utilities
Department:Utilities
Caption:Motion to approve and accepting the water and sanitary sewer
deed of dedication and maintenance agreement for Laurel Park,
Phase 1.(Approved by Engineering Services Committee May
25, 2021)
Background:The final plat, for Laurel Park, Phase 1, was approved on
January 19, 2021. The water and sanitary sewer installations
have been reviewed and inspected by Utilities.
Analysis:This phase of Laurel Park meets all codes, ordinances and
standards for water and sanitary sewer. Acceptance will
dedicate, as required, the water and sanitary sewer mains, with
the applicable easements, to Augusta, for operation and
maintenance.
Financial Impact:By acceptance of the deed and maintenance agreement, all future
maintenance and associated costs, after the 18-month
maintenance warranty expires, will be borne by Augusta.
Revenue, however, will be generated by the sale of water and
sanitary sewer taps.
Alternatives:Do no approve and accept the water and sanitary sewer deed of
dedication and maintenance agreement for Laurel Park, Phase 1.
Recommendation:Approve and accept the water and sanitary sewer deed of
dedication and maintenance agreement for Laurel Park, Phase 1.
Funds are
Available in the
Following
Accounts:
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
Professional Services for Highland Ave Water Treatment Plant Modification Construction Project -
Need for Additional Engineering Services
Department:Utilities
Department:Utilities
Caption:Motion to approve change order in the amount of $63,425 to
ZEL Engineers, Inc. for the scope addition which will include
additional Engineering services.(Approved by Engineering
Services Committee May 25, 2021)
Background:The Highland Avenue Water Treatment Plant has been treating
raw water for the City of Augusta for many decades. During the
past few years, AUD has found a need for plant modifications in
the older water treatment process of the plant to make it more
efficient in treating drinking water. ZEL Engineers was selected
from AUD’s approved list of Engineering firms for the design
services needed by this project construction project. These
modifications will improve the plant’s efficiency and save the
plant time and cost in the future.
Analysis:On April 21, 2015, the Board of Commission approved ZEL
Engineers to provide professional services for this project in the
amount of $651,340. ZEL Engineers has provided a scope for
these additional design services at the Highland Avenue Water
Treatment Plant. These additional services included Powder
Activated Carbon (PAC) Silo Modifications due to additional
GDOT/FAA permitting requirements, Filter Rinse Modifications
in the West Filter Building, Raw Water Vault Modifications, and
the PAC Silo Entrance Modifications. These modifications were
needed due to unforeseen circumstances that were not known
during the initial design phase of this project. AUD has reviewed
ZEL’s proposal and finds it to be fair and reasonable.
Financial Impact:We have reviewed the proposal from ZEL Engineers, Inc. and
find it to be reasonable and within budget. Funding in the
amount of $63,425 is available from accounts: G/L 512043490-
5212115 J/L 81500050-5212115
Cover Memo
Alternatives:No alternatives are suggested.
Recommendation:AUD recommends that these additional Professional services
with ZEL be approved so that AUD can meet the needs of the
Water Treatment Plant.
Funds are
Available in the
Following
Accounts:
Funds are available in the following accounts: G/L 512043490-
5212115 J/L 81500050-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
ZIMMERMAN, EVANS & LEOPOLD, INC.
706-724-5627 | Fax 706-724-5789 | 435 Telfair Street | Augusta, GA 30901
www.zelengineers.com
March 25, 2021
Mr. Tate Horton
Augusta Utilities Department
452 Walker Street, Suite 200
Augusta, GA 30901
Re: Bond Project No. UB-2015-007
Highland Avenue Water Treatment Plant
Additional Engineering Services - Revised
Dear Mr. Horton:
At the direction of Augusta Utility Department, we have performed additional
engineering services for several items at the Highland Avenue Water Treatment
Plant. The Additional Services are as follows:
1.Powder Activated Carbon Silo Modifications – We filed an application with
the FAA and did some preliminary design work to relocate the silo to
behind the filter building. The Georgia Department of Transportation
denied the location behind the filter building and retroactively denied the
first location of the silo. After negotiations with GDOT, an agreement was
made to approve a reduced height of the silo at the original silo location.
The new height of the silo required an additional submittal to the FAA
along with redesign of the silo. The lower height meant the silo diameter
needed to change to meet the storage capacity requirements. By
increasing the silo diameter, we had to make civil, structural, and electrical
changes to the plans.
2.Filter Rinse Modification changes in West Filter Building - At the request of
the water treatment plant manager and the approval of AUD, we made
design changes to the piping requirements of the rinse lines.
3.Raw Water Vault Modifications - During construction a request was made
and approved by AUD to add an access hatch, a ladder and a
maintenance platform to the raw water vault. These items were designed
and added to the construction contract.
March 25, 2021 Page 2
1416-00 AdditionalServicesR1.docx
4.PAC Silo Entrance Modifications – At the request of AUD, modifications
were modifications were made to the driveway entrance to increase the
paved area to allow more room for truck deliveries.
We have attached a spreadsheet outlining our additional hours and fee for each
additional service item. Please review for approval of these additional services
so we can move forward for requesting payment.
If you have any questions or comments, please do not hesitate to contact me.
Very truly yours,
ZIMMERMAN, EVANS AND LEOPOLD, INC.
Stacey W. Gordon, P.E.
Principal
SWG:st
Additional Services Item 13A - Change Orders
Service Item Name Rate hours Total Rate
SubTotal -$
Additional Services Item 13B - Silo Changes
Service Item Name Rate hours Total
13B Project Engineer 150.00$ 197.50 29,625.00$
13B Structural Engineer 150.00$ 10.00 1,500.00$
13B Staff Engineer 100.00$ 82.00 8,200.00$
13B Draftsman 70.00$ 67.00 4,690.00$
SubTotal 44,015.00$
Additional Services Item 13C - Pipe Gallery Changes
Service Item Name Rate hours Total
13C Project Engineer 150.00$ 34.00 5,100.00$
13C Draftsman 70.00$ 31.00 2,170.00$
SubTotal 7,270.00$
Additional Services Item 13D - Raw Water Vault Modifications
Service Item Name Rate hours Total
13D Project Engineer 150.00$ 8.50 1,275.00$
13D Staff Engineer 100.00$ 9.00 900.00$
13D Draftsman 70.00$ 49.00 3,430.00$
SubTotal 5,605.00$
Additional Services Item 13E - Site/Paving Modifications
Service Item Name Rate hours Total
13E Project Engineer 150.00$ 33.00 4,950.00$
13E Staff Engineer 100.00$ 8.50 850.00$
13E Draftsman 70.00$ 10.50 735.00$
SubTotal 6,535.00$
Total 63,425.00$
Commission Meeting Agenda
6/1/2021 2:00 PM
Rocky Creek Force Main Construction Change Order
Department:Utilities
Department:Utilities
Caption:Motion to approve a change order in the amount of $359,000 to
Blair Construction, Inc. for the additional services that were
required on the Rocky Creek Force Main project. (Bid #19--201
- Purchase Order 19UTI790) (Approved by Engineering
Services Committee May 25, 2021)
Background:This Project consists of the construction of 7,170 LF of 24”
sewer force main that has allowed the abandonment of the
gravity trunk sewer along Rocky Creek between Mike Padgett
Highway and Doug Bernard Parkway. This sanitary sewer force
main will mediate sewer inflow and infiltration (I/I) in the
existing sewer basin which will reduce sewer overflows in the
system and at the treatment plant. This force main project, which
serves a large pump station that is under a different contract, was
approved by the Commission on August 6, 2019 for an amount
of $3,291,691.
Analysis:During the installation of the force main the Contractor had to
make several alterations to the scope of the original contact due
to higher than normal rainfall which adversely affected field
conditions. These alterations included additional flowable fill
concrete to tie into the existing sewer line, altering a Jack and
Bore due to high ground water, and repositioning a sewer
manhole. In addition to the field conditions changing, Augusta
Utilities Department (AUD) also added the scope of building 2
smaller pumps stations which will manifold into the same force
main. Initially the 2 smaller stations were intended to be
constructed by AUD’s own workforce but due to the same wet
weather field conditions and COVID-19 effects on construction
crew manpower capability, AUD asked the Contractor to install
the two pump stations to avoid additional delay in the project.
AUD has reviewed Blair Construction’s additional construction
services invoice and find it to be fair and reasonable.
Cover Memo
Financial Impact:Funding in the amount of $359,000.00 is available from
accounts: G/L 507043420-5425210 J/L 81700030-5425210
Alternatives:No alternatives are recommended.
Recommendation:AUD recommends that these additional Construction services
with Blair Construction be approved.
Funds are
Available in the
Following
Accounts:
Funding are available in the following accounts: G/L
507043420-5425210 J/L 81700030-5425210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item Estimitaed
Quantity Units Unit Price
Quantity Amount Quantity Amount Quantity Amount
1 1 LS $260,908.00 1 $260,908.00 1 $260,908.00
2 1 LS $1,591,127.00 1 $1,591,127.00 1 $1,591,127.00
3 1 LS $75,848.00 1 $75,848.00 1 $75,848.00
4 1 LS $214,748.00 1 $214,748.00 1 $214,748.00
5 1 LS $436,366.00 1 $436,366.00 1 $436,366.00
6 1 LS $712,694.00 1 $712,694.00 1 $712,694.00
1 1 $269,168.00 1 $269,168.00
2 1 $89,832.00 1 $89,832.00
$3,291,691.00 $359,000.00 $3,650,691.00
$3,291,691.00
$3,650,691.00
$359,000.00
Original Purchas Order
Total Amount for Project
Change Order Amount Requested
Change Order Items
Installion of Pump station #2 and #3. Approve
Additional Flowable Fill, altering Jack & Bore,
and repositioning a sewer manhole. Approve
Sanitary Sewer
Pavement
Miscellaneous
Lump Sum
Option B
Description Original Project
Scope Amount Change Order Items Total to Date
Water
Commission Meeting Agenda
6/1/2021 2:00 PM
Rocky Creek Pump Station Construction Change Order
Department:Utilities
Department:Utilities
Caption:Motion to approve a summary change order in the amount of
$287,044.33 to BRW Construction Group, LLC for the
additional construction services needed on the Rocky Creek
Pump Station project. (Approved by Engineering Services
Committee May 25, 2021)
Background:This Project consists of the construction of a pump station that
has allowed the abandonment of the gravity trunk sewer along
Rocky Creek between Mike Padgett Highway and Doug Bernard
Parkway. This pump station in conjunction with a proposed
sanitary sewer force main, which is under a different contract,
will mediate sewer inflow and infiltration (I/I) in the existing
sewer basin. The pump station project was approved by the
Commission on February 19, 2019 for an amount of $4,269,000.
Analysis:During the installation of the pump station the Contractor, BRW
Construction Group, LLC, encountered ground water at a
shallow depth. Due to the existing ground water and the unusual
amount of rainfall during 2020, the Contractor had to spend
additional resources on the dewatering process for the site and
reinforcing the walls of the construction pit. These activities
decreased production time on the project for several months. The
Contractor also had to use costly, alternative materials to ensure
that the pump station would not settle once the dewatering
process was discontinued. The change orders requested by the
Contractor include 9 total items in the amount of $547,387.17.
The Engineering Firm of record, Goodwin, Mills, and Cawood
(GMC), reviewed the request and recommended rejection of
change order item #5, consideration of item #8, and approval of
the additional 7 items. After discussion between Augusta
Utilities Department (AUD), the Contractor, and GMC
concerning the requested $434,116.27 for Change Order Item
#8, AUD, GMC, and the Contractor find $250,000 for Item #8 to
be fair and reasonable. AUD and GMC have reviewed BRW
Cover Memo
Construction Group, LLC’s change order proposals and
recommend approval of a summary change order in the amount
of $287,044.33.
Financial Impact:Funding in the amount of $287,044.33 is available from
accounts: G/L 507043420-5425210 J/L 81800020-5425210
Alternatives:No alternatives are recommended.
Recommendation:Augusta Utilities Department recommends the Commission
approve Changer Order #1 in the amount of $287,044.33.
Funds are
Available in the
Following
Accounts:
Funding in the amount of $287,044.33 is available from
accounts: G/L 507043420-5425210 J/L 81800020-5425210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Goodwyn | Mills | Cawood
1450 Greene Street
Suite 505
Augusta, GA 30901
T (706) 251-9099
F (770) 955-1064
www.gmcnetwork.com
March 3, 2021
Mr. Tate Horton
Augusta Utilities Department
452 Walker Street
Suite 200
Augusta, GA 30901
RE: GMC Project No. CAUG170004
GMC has reviewed the attached Proposed Change Orders (PCOs) from BRW Construction Group, LLC. to
the contract for the AUD project, numbered UB_2017-002, Rocky Creek Pumping Stations. These PCOs are
summarized in the table below.
PCO # Summary Recommendation Total Cost
001 Installation of a temporary water line for use
curing structural concrete. Approve $4,359.27
002 Additional dowels and reinforcing steel for the
pump bench, divider walls, and grout fill areas. Approve $27,779.20
003 Additional 1’ of height required for freestanding
bridge crane. Approve $3,254.16
004 Addition of disconnects for each pump including
conduit and mounting rack. Approve $23,454.59
005 Plugging and abandonment of the downstream
sanitary sewer in lieu of slide gates. Reject $35,422.00
006
Installation of 4” conduit from the powerpole to
the transformer pad, 600 MCM adapters inside
the e-house, pulling 5 #14 wires in LE-110 conduit,
and increasing CT conduit to 1.5”
Approve $4,688.40
007 Unsuitable fill material replaced with #4 stone to
meet subgrade structural requirements. Approve $36,747.03
008 Additional dewatering effort required to
complete construction. Consider $434,116.27
009 Relocation of the transformer pad at Georgia
Power’s request. Approve $20,601.68
Original Total: $590,422.60
A more detailed description is provided for each PCO within the attached compiled PCO document. One
of the requested change orders (PCO 001) has already been charged within miscellaneous item M-9 that was
not expected to be used on the project. For the purposes of the requested summary change order, all
remaining line items including M-2, M-4, M-9, M-10, and M-11 will be deducted from the overall sum of the
original contract price and additional requested funds. PCO 001 will be included in the additional costs and
the entire M-9 cost will be included in the deducted portion described in the previous sentence. A table of
the net additional change in project cost and the deduct from unused line items is included below. This table
does not include PCO 005 and limits the cost of PCO 008 to $250,000.00.
PCO # Additional Cost
001 $4,359.27
002 $27,779.20
003 $3,254.16
004 $23,454.59
006 $4,688.40
007 $36,747.03
008 $250,000.00
009 $20,601.68
Total Additional Cost: $370,884.33
Unused Line Items Deducted Cost
M-2 ($4,500.00)
M-4 ($840.00)
M-9 ($8,000.00)
M-10 ($2,100.00)
M-11 ($68,400.00)
Total Deduct of Unused Line Items: ($83,840.00)
Net Additional Project Cost: $287,044.33
Original Project Cost: $4,269,000.00
Final Project Total: $4,556,044.33
The net additional cost and final project total costs are $287,044.33 and $4,556,044.33, respectively. We
stand ready to discuss each of these change order requests at your convenience.
Sincerely,
Graham Sizemore
Project Engineer
GOODWYN, MILLS AND CAWOOD, INC.
Item Estimitaed
Quantity Units Unit Price
Quantity Amount Quantity Amount Quantity Amount
1 1 LS $880.00 1 $880.00 1 $880.00
2 1 LS $124,575.00 1 $124,575.00 1 $124,575.00
3 1 LS $1,721,766.60 1 $1,721,766.60 1 $1,721,766.60
4 1 LS $818,616.40 1 $818,616.40 1 $818,616.40
5 1 LS $88,330.00 1 $88,330.00 1 $88,330.00
6 1 LS $900,635.00 1 $900,635.00 1 $900,635.00
7 1 LS $244,725.00 1 $244,725.00 1 $244,725.00
8 1 LS $369,472.00 1 $369,472.00 1 $369,472.00
9 1 ($83,840.00)1 ‐$83,840.00
1 1 $4,359.27 1 $4,359.27
2 1 $27,779.20 1 $27,779.20
3 1 $3,254.16 1 $3,254.16
4 1 $23,454.59 1 $23,454.59
5 1 $35,422.00 1 $0.00
6 1 $4,688.40 1 $4,688.40
7 1 $36,747.03 1 $36,747.03
8 1 $250,000.00 1 $250,000.00
9 1 $20,601.68 1 $20,601.68
$4,269,000.00 $370,884.33 $4,556,044.33
$4,269,000.00
$4,556,044.33
$287,044.33Change Order Amount Requested
Deduct of Unused Line Items. (M‐2, M‐4, M‐9, M‐10, M‐
Original Purchas Order
Total Amount for Project
Description Original Project
Scope Amount Change Order Items Total to Date
Water
Miscellaneous
Installion of a tempory water line for use curing
structural concrete. Approve
Change Order Items
Additional dowels and reinforcing steel for the
pump bench, divider walls, and grout fill areas.
Sanitary Sewer
Sitework
Concrete
Metals
Process Pipe & Equipment
Electrical & Instrumentation
Relocation of transformer pad at Georgia Powerʹs
request. Approved
Additional 1ʹ of height required for freestanding
bridge crane. Approve
Addition of disconnects for each pump including
conduit and mounting rack. Approve
Plugging and abandonment of the downstream
saniatary sewer in lieu of slide gates. Reject
Installation of 4ʺ conduit from powerpole to the
transformer pad, 600 MCM adapters inside the e‐
house, pulling 5#14 wiresin LE‐110 conduit, and
increasing CT conduit to 1.5ʺ. Approve
Unsuitable fill material replaced with #4 stone to
meet subgrade structual requirements. Approve
Additional dewatering effort required to
complete construction. Negotiated
Commission Meeting Agenda
6/1/2021 2:00 PM
Sims Landing Phases I and II Water and Sanitary Sewer Dedication
Department:Utilities
Department:Utilities
Caption:Motion to approve the deed of dedication, maintenance
agreement and transfer of easement rights for Sims Landing,
Phases I and II.(Approved by Engineering Services
Committee May 25, 2021)
Background:The final plats, for Sims Landing, Phases I and II, were
approved by the Commission in 2017 and 2020. The water and
sanitary sewer systems have been inspected by the Utilities
Department and passed said inspections.
Analysis:These phases have met all codes, ordinances and standards.
Acceptance of this deed shall dedicate, as required, the water
and sanitary sewer mains, along with the applicable easements,
to Augusta, for operation and maintenance.
Financial Impact:By acceptance of the deed of dedication and maintenance
agreement, all future maintenance and associated costs, after the
expiration of the maintenance agreement, will be borne by
Augusta. Positive revenue will be generated by the sale of water
and sanitary sewer taps, and monthly billing of same.
Alternatives:Do not approve the deed of dedication, maintenance agreement
and transfer of easement rights.
Recommendation:Approve the deed of dedication, maintenance agreement and
transfer of easement rights.
Funds are
Available in the
Following
Accounts:
N/A Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
Street Light Request for Dakar Drive
Department:Engineering
Department:Engineering
Caption:Motion to approve the installation of 5 street lights along Dakar
Drive with an annual cost of $1,627.20. Also approve the
creation of a new lighting fee district for the parcels along Dakar
Drive. Funding is available in Street Lighting budget account
#276041610-5312310. (Approved by Engineering Services
Committee May 26, 2021)
Background:Georgia Power will install 5 street lights along Dakar Drive.
The upfront cost to install the street light system will be
$14,071.00. The yearly cost to operate and maintain the system
will be $1,627.20 which will be paid for by the 34 lots
associated with Dakar Drive in a special fee district to appear on
the 2021 tax bill. The cost per lot will be added to the property
tax bill at a rate of $85 annually to cover the cost of system
operations and maintenance.
Analysis:The cost proposal was received by Augusta, GA on April 19,
2021 in the amount of: Contractor Bid Georgia Power
$14,071.00 upfront $1,627.20 annually
Financial Impact:Adequate funds are available and expenditures of this amount
will leave sufficient amount for emergencies through the end of
the fiscal year.
Alternatives:1) Approve installation of street light system along Dakar Drive.
2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
276-04-1610-5312310 Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
Street Light Request for Haynes Station Phase 11
Department:Engineering
Department:Engineering
Caption:Motion to approve the installation of 31 street lights within
Haynes Station Phase 11 with an annual cost of $9,988.20. Also
approve the creation of a new lighting fee district for the parcels
within Haynes Station Phase 11. Funding is available in Street
Lighting budget account #276041610-5312310. (Approved by
Engineering Services Committee May 25, 2021)
Background:Georgia Power will install 31 street lights along the streets in
Haynes Station Phase 11. The upfront cost to install the street
light system will be $37,000. The yearly cost to operate and
maintain the system will be $9,988.20 which will be paid for by
the 93 lots associated with Haynes Station Phase 11 in a special
fee district to appear on the 2021 tax bill. The cost per parcel
will be added to the property tax bill at a rate of $85 annually to
cover the cost of system operations and maintenance.
Analysis:The cost proposal was received by Augusta, GA on May 7, 2021
in the amount of: Contractor Bid Georgia Power $37,000.00
upfront $9,988.20 annually
Financial Impact:Adequate funds are available and expenditures of this amount
will leave sufficient amount for emergencies through the end of
the fiscal year.
Alternatives:1) Approve installation of street light system in Haynes Station
Phase 11. 2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
276-04-1610-5312310 Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the Regular Meeting of the
Commission held on May 18, 2021 and Special Called Meeting
held on May 25, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda Commission Chamber - 511812021
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias,
Johnson, Frantom, Scott, McKnight, D. Williams, Hasan and Clarke,
members of Augusta Richmond County Commission.
INVOCATION: Reverend Paul Robertson, Pastor Windsor Spring Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF T}IE UNITED STATES OF AMERICA.
Five ($ minute time limit per deleeation
DELEGATIONS
A. Mr. Daniel Steele regarding Fire Chief Selection Process.Item
Action:
None
[E 2021-18-05 Daniel Steele Auqusre FlrefiEhters Assocation.pdf
E sKM c6582to5t3l35ll.pdf
B ItemApprovalsheet,html
Motions
MotionType Motion Text
Presentation is made by Mr.
Steele.
CONSENT AGENDA
(Items l-16)
PLANNING
1. Z-21-34 - A request for concurrence with
Commission to approve with the conditions
Made SecondedBy By
the Augusta Georgia
listed below a petition
Motion
Result
Planning
by Aldi
Inc. on behalf of University Health Services Inc., requesting a Special Item
Exception to establish a grocery store that will have more than 15,000 sq. ft. Action:
in the B-1 (Neighborhood Business) Zone under Section 2l-7 of the Approved
Comprehensive Zoning Ordinance for Augusta Georgia affecting property
known as3l2l Peach Orchard Road and containing 2.84 acres. Tax Map 110-
3-050-02-0 DISTRICT 6 1. Any outdoor lighting shall be directed away
from nearby residences. 2. Large truck or container parking shall be located
away from nearby residences. 3. This project shall comply with all
development standards and regulations set forth by the City of Augusta. GA at
the time of development. 4. Section 9-3 of the Comprehensive Zoning
Ordinance states: If approved a Special Exception must be initiated within six
(6) months of the granting, or the Special Exception shall no longer be
valid. The initiation of a use is established by the issuance of a valid business
license by the Augusta Planning and Development Department or by other
reasonable proof of the establishment of vested rights. If a Special Exception
is granted and the use is initiated but later ceases to operate for a period of one
(1) year, then the Special Exception shall no longer be valid.
lE| z2l-34 report.pdf
IEt ItemAporovalSheet,html
Motions
Motion Motion Text'l'ype Made By Seconded By Motion
Result
Motion to approve.
Voting No:
Approve commissioner commissioner commissioner
Ben Hasan. Bobby williams Sammie Sias Passes
Motion Passes 9-1.
2. Z-21-35- A request for concurrence with the Augusta Georgia Planning Item
Commission to deny a petition by Jay Mitchell, on behalf of Patricia Myles Action:
Mitchell, requesting a Rezoning from Zone R-l (One Family Residential) to Approved
Zone HI (Heavy Industrial) affecting property known as 2108 Eastside
Court and containing 0.32 acres. Tax Map 110-3-030-00-0. DISTRICT 6
lB u2l-35 report.pdf
E ltemApprovalSheet.html
Motions
Motion to approve
Approve the petition. Commissioner Commissioner
Motion passes 10-0. Ben Hasan Bobby williams Passes
3. Z-21-36- A request for concurrence with the Augusta Georgia Planning Item
Commission to approve ith the conditions listed below a petition by David Action:
Avery Jr, on behalf of Trotter General, requesting a Rezoning from Zone B-2 Approved(General Business) and A (Agricutturat) to B-2 (General Business)
affecting property known as 2110 Faircrest Avenue and containing 5.3 acres.
Tax Map 155-0-022-01-0. DISTRICT 4
l. The proposed development shall substantially conform to the concept plan
submitted with the rezoning application.2. Proposed townhomes shall not exceed 2.5 stories or 45 feet without
approval of a variance by the Board of Zoning Appeals.3. Revise concept plan to include a minimum 5 side setback for lots
containing end units in areas not considered a required front yard or building
setback.
4. Proposed commercial development must
Augusta Tree Ordinance.5. Site plan must satisff the minimum open
l3-9 of the Ordinance.
6. Any parking or security lighting shall be directed away from adjoining
residential properties.
7. Install sidewalks along Faircrest Avenue adjacent to the property and
throughout the subdivision as shown on the concept plan.
8. This project shall comply with all development standards and regulations
set forth by the City of Augusta, GA at the time of development.
Motion Motion Text Made By
Type
Seconded By Motion
Result
comply with all aspects of the
space requirement per Section
B 22l-36_reporr.pdf
IB ItemApprovalsheet html
Motions
Motion Motion Textr ype
^ Motion to aporove.APProve Motion pus., lo-0.
Commissioner
John clarke Passes
Made By
Commissioner
Sammie Sias
Seconded By Motion
Result
4. Z-21-37- A request for concurrence with the Augusta Georgia Planning Item
Commission to approve with the conditions listed below a petition by Action:
Augusta Cyberworks 2, LLC, requesting a Rezoning from LI (Light Approved
Industrial) to B2 (General Business) affecting property known as 25
Kendrick Place and containing 3.57 acres. Tax Map 036-l-003-00-0
DISTRICT 1
1. The proposed development shall substantially conform to the concept plan
submiued with the rezoning application.
2. Exterior design, material and other features must be approved by the
Riverfront Development Review Board.
3. Any parking or security lighting shall be directed away from adjoining
residential properties.
4. Must comply with all aspects of the Augusta Tree Ordinance, including
adequate buffering and screening along the railroad.
5. This project shall comply with all development standards and regulations
set forth by the City of Augusta, GA at the time of development.
tB z.2l-37 report.pdf
lB ItemApprovelSheet.htmt
Motions
Motion Motion TextI ype Made By Seconded By Motion
Result
^ Motion to approve. Commissioner CommissionerApprove Motion Passes 10-0. Sammie Sias John clarke rasses
5. Z-21-38 - A request for concurrence with the Augusta Georgia Planning Item
Commission to approve with the conditions listed below a petition by Matt Action:
Mills, on behalf of David Law, requesting a Rezoning from A (Agricultural) Approved
to R-lD (One Family Residential) affecting property known as 1235
Augusta West Parkway and containing 18.33 acres. Tax Map 030-0-062-
OO.O DISTRICT 3
1. The proposed development shall substantially conform to the concept plan
submitted with the rezoning application.
2. The proposed subdivision shall not contain more than 75 lots.
3. A shared access agreement must be provided, including consent from the
adjacent property owner, in order to develop the site.
4. Provide sidewalks throughout the development on one side of the roads.
5. Installation of a minimum 6 foot tall privacy fence along the property lines
of the proposed lots on the west side of the tract.
6. A minimum 10 foot buffer is required between the boundaries of the tract
and Lots 65 70, 73 and 74. 7. This project shall comply with all
development standards and regulations
the time of development; including a
Traffic Engineer.
set forth by the City
traffic impact study
of Augusta, GA at
if required by the
PUBLIC SERVICES
6. Motion to approve the lst Amendment to the StandardAero lease with ltem
Augusta Regional Airport. (Approved by the Public Services Committee Action:
May ll,202l) Approved
lE Downtown Copv lst amendment StandardAero lease.pdf
El ItemAoorovalsheet.html
B Z.2l-38 reportpdf
lB ItemAonrovalsheet.html
Motions
Motion Motion Textr ype
A _--__-_ Motion to approve.APProve Motion passes lo-0.
Motions
Motion Motion TextI ype
a --_..^_-_ Motion to approve.APProve Motion passes lo-0.
lEl ItemApprovalsheet.html
Motions
Sfion Motion Textt vDe
Made By Seconded By
Commissioner Commissioner
Sammie Sias John Clarke
Made By Seconded By
Commissioner Commissioner
Sammie Sias John Clark. Passes
Motion
Result
Passes
Motion
Result
Motion
Result
7. Motion to approve directing planning and development, and the law Item
department to draft language, within 90 days, amending current zoning to Action:allow ADUsitiny homes, and allow planning and development to begin Approved
determining a permit process for this type of affordable housing unit.
(Approved by the Public Services Committee May ll,Z02l)
Made By Seconded By
Approve Motion to approve. Commissioner Commissioner Passes
Motion Passes l0-0. Sammie Sias John Clarke
8. Motion to approve New Ownership: A.N. 2l-15: request by Aftab Ahmed ltem
Malik for a retail package Beer & Wine License to be used in connection Action:
with Gordon Food Mart LLC located at 2078 Old Savannah Rd. District 2. Approved
Super District 9. (Approved by Public Services Committee May ll,202l)
B.q.N-zr-ts.par
lE ItemAoorovalsheet.html
Motions
Y:j*i'" Motion Text Made By seconded By Motion
Type Result
a ,--------- Motion to approve. Commissioner CommissionerApprove ,l,ion passes l0-0. Sammie Sias John clark. Passes
9. Motion to approve the reimbursement to contractors/construction companies Item
for the overpayment of plan review fees. (Approved by the Public Services Action:
Committee May ll,202l\ APProved
{B ItemAoorovalsheet.html
Motions
Y:1"' Motion Text Made By seconded By Motion
Type Result
^ Motion to approve. Commissioner CommissionerApprove Motion Passes l0-0. sammie Sias John clarke rasses
10. Motion to approve the following nominations to serve as the Augusta Item
Commission's representatives on the local redistricting committee for the Action:
2020 Census Count Commissioners Ben Hasan, Sean Frantom, Sammie Sias Approved
and Jordan Johnson. (Approved by the Public Services Committee May
ll,202l\
B ItemAoorovalSheet.html
Motions
Made By
Motion
Type
Approve
Motions
Motion
Type
Motion
Text
Motion to Commissionerapprove. Jordan Johnson
Seconded MotionBy Result
Made By Seconded By
Dies for lack
of Second
Motion
ResultMotion Text
Motion to approve
the nominations as
listed with
Commissioner Sias
as the Chairman.
Approve
Motions
Motion
Type Motion Text
Motion to approve the
nominations as listed.
Voting No:
Commissioner
John Clarke,
Commissioner
Approve Brandon Garrett,
Commissioner
Catherine Smith-
McKnight,
Commissioner
Dennis Williams.
Motion Passes 6-4.
Commissioner Commissioner
Ben Hasan r;;;;;i,;; withdraws
Made By
Commissioner
Ben Hasan
Seconded By rffil
CommissionerBobby Passes
Williams
ADMINISTRATIVE SERVICES
11. Motion to approve Bid Award contract for demolition of 401 Walton Way to Item
Thompson Building Wrecking Company, Inc. of Augusta, Georgia in the Action:
amount of $1,498,500.00. (Bid Item #21-160) (Approved by the Approved
Administrative Services Committee May ll, 2021)
E 2l-160 Request for Proposal to Newspeper(revised title).doc
IB zr-leo t.q,n.por
E 2t-160 Cumulative.xtsx.pdf
B 2l-160 Department Recommendation of Award - 401 Walton Wav - Letter of Recommendation.doc
E 2l-160 Planholders,pdf
B FYI Process Reguarding RFP updated 5-3-2l.pdf
B 2l-160 Pre-Proposrl Attendees.pdf
lB 21-160 Compliance ReYiew.pdf
lEt It€mApprovalsheet.html
Motions
Motion Motion Text Made By seconded By Motion
Type ryr{rrtrr' r lar rrras! vJ vrrv.ere zJ ReSUlt
^ Motion to approve. Commissioner CommissionerApprove vtotion Passes 10-0. Sammie Sias John clarke Passes
12. Motion to approve having the Administrator bring back a recruitment Item
process for executive level directors and personnel to the next committee Action:
meeting after collaboration with Human Resources and the Attorney. Approved
(Approved by Administrative Services Committee May ll,202l)
B ItemApnrovalSbeet.html
Motions
Y:1"' Motion Text Made By Seconded By Motion
Type rvrvrrv' ^ !^r Result
^ Motion to approve. Commissioner CommissionerApprove vtotion Passes l0-0. Sammie Sias John clarke Passes
ENGINEERING SERVICES
13. Motion to approve the Easement Abandonment and the Granting of ltem
Additional Rights to Existing Easements for 3430 Dunnington Place. Action:
(Approved by the Pubtic Services Committee May 11,2021) Approved
B 3430 Dunninston Place Esmt Deed Plat.pdf
e It€mApproYalsheet'html
Motions
MotionType Motron Text Made By seconded By X;tiii
Delete commissioner commissioner Passes
Sammie Sias John Clarke
Motion to delete this
item from the agenda.
Motion Passes l0-0.
14. Motion to approve Purchase of Additional Meters in Excess of Bid Item
Quantities. (Approved by the Engineering Services Committee May 11, Action:2021) Approved
PETITIONS AND COMMUNICATIONS
15. Motion to approve the minutes of the Regular Meeting of the Item
Commission held on May 4,2021 and Special Called Meetings held on May Action:
10 and 11,2021. Approved
B Resular Commission Meetins Mav 4 202l.odf
IE Catled Commission_Meetins MavJ0 202l.ndf
tH Calted Commission Meetins May ll 202l.pdf
E ltemApprovalsbeet,html
B Open Meter Purchase Invoices.odf
IB ltemApprovalsheet.htmt
Motions
Motion;---"" Motion Textr ype
^ Motion to aoorove.
^PProve Motion parr.. lo-0.
Motions
Motion Motion TextI ype
a _____-^ Motion to approve.APProve Motion passes lo-0.
Commissioner Commissioner
Sammie Sias John Clarke Passes
Made By Seconded By
Made By Seconded By
Motion
Result
Motion
Result
Commissioner Commissioner
Sammie sias John clark. Passes
APPOINTMENT(S)
16. Motion to approve the appointment of Messrs. Ken Johnson to the Augusta Item
Library Board of Trustees; Michael Meyers to the Housing & Community Action:
Development Citizens Advisory Board and Sean Mooney to the Board of Approved
ZoningAppeals reprinting District I 0.
B K- L. Johnson, Jr..pdf
@ M. A. Mevers.pdf
lB S. M. Moonev,pdf
B sKM c6582rosl3llJoo.pdf
Er ltemApprovalsheet,html
Motions
f,:jl" Motion Text Made By seconded By f;t#r ype
^ Motion to approve. Commissioner CommissionerApprove Motion Passes 10-0. Sammie Sias John clarke Passes
* ror*END CONSENT AGENDA'I rr * *
AUGUSTA COMMISSION
5n8t2021
AUGUSTA COMMISSION
REGULAR AGENDA
5n8t2021
(Items 17-24)
ADMINISTRATIVE SERVICES
17. Discuss renewing the exemption of the county vehicle assigned to the Mayor ltem
from the Decal requirement under O.C.G.A. Section 36-80-20. Action:
Approved
B 2021-18-05 Resolution Renewins the Exemotion of Mrvor s Vehiclc from Decal Ordinance.odf
E sKM c6s82lo5l3t4421.pdf
{B ItemAoorovalSheet.html
Motions
Motion Motion Text'l'ype
MotionSeconded By Result
Approve Motion to approve. Commissioner Commissioner Passes
Voting No:
Commissioner
Ben Hasan Bobby
Williams
John Clarke,
Commissioner
Brandon Garrett.
Motion Passes 8-2.
PETITIONS AND COMMUNICATIONS
18. Consideration for the election of Georgia Municipal Association's District 7 Item
Officers for the 2021-2022 year. Action:
Approved
E sKM c6582r051314430.pdf
IB ltemAoorovalsheet.html
Motions
Motion- """" Motion Text Made By'l'ype
^ Motion to approve. Commissioner CommissionerApprove Motion Passes l0-0. Sammie sias John clarke rasses
APPOINTMENT(S)
19. Motion to approve the recommendation from the Stoney Medical, Dental & Item
Pharmaceutical the reappointment of Merian Robinson and GeorgiaNurses Action:
Association's reappointment of Pat Hayes. Approved
lB Pat-Lvnch Haves.doc
B sKM c6s82lo5l3l3sto.pdf
B ltemAoorovalsheet.html
Motions
Motion
-^----" Motion Text'l.ype
Seconded By
Made By Seconded By
Motion
Result
Motion
Result
Passes^ Motion to approve. Commissioner CommissionerApprove Motion Passes 10-0. Sammie Sias John Clarke
ADMINISTRATOR
20. Acknowledgement from the Administrator regarding the City of Augusta
receiving the Certificate of Achievement for Excellence in Financial
Reporting.
Item
Action:
None
No formal action is taken on
this item.
21. Update from the Administrator regarding Blight Ordinance.
B 2021-18-05 Dreft Blisht ordinencet.pdf
IB ltemAoorovalsheet html
B 2021-18-05 GFOA s Certificate of Achievement Award.pdf
lE ItemApprovalsheet,html
Motions
Motion Motion Textlype
Made Seconded Motion
By By Result
Seconded MotionBy Result
Dies for lack
of Second
Item
Action:
Rescheduled
Motions
Motion MotionType Text
^ Motion toADDTOVCt ' approve.
Motions
Motion Motion Textlype
Made By
Commissioner
Bobby Williams
Made By Seconded By f;tJirll
Motion to refer this
item back to
committee on June 8
A .^.^_^_.^ and to hold a public commissioner
Approve fr..,,,* in advance or il:|,?l^
" "
;:fffi:fn" Purr.,
the June 8 committee
meeting.
Motion Passes 10-0.
ADDENDUM
22. Motion to approve accepting the NLC CIE Grant on behalf of theClubhou.se Item
in the amount of $15,000. Action:
Approved
E Attachments - NLC.pdf
E ItemAoorovalsheet.html
Motions
Motion Motion Text Made Seconded MotionTYPe By By Resutt
It was the consensus of the
Commission that this item be added
to the agenda without objection.
Motions
Motion rr^+:^-'T,^--a f,'-r-n Motion- ----- Motion Text Made By Seconded BylYPe ''"-- "r vvvv'svs uJ ReSUlt
a ,- Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Sammie sias John clarke Passes
23. Motion to authorize Mayor Hardie Davis, Jr. to execute a letter of support for Item
potential federal projects. Action:
Approved
E ltemAonrovalsheet.html
Motions
Motion Motion Text Made Seconded MotionrYPe By By Result
It was the consnsus of the
Commission that this item be
added to the agenda without
objection.
Motions
X:jl"Il Motion Text Made By Seconded By Motion
lYPe -.---- -J vvlv'svs sJ Result
a -_-^__^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. sammie Sias John clarke Passes
24. Motion to authorize HCD to commit HOME Funds in the amount of $640k Item
(w/specified terms) for construction of Kendrick Place in partnership with Action:
Woda Cooper Development, Inc. Approved
lE Construction of Kendrick Place ndf
B ItemApprovalsheet.html
Motions
Motion Text
Motion Made Seconded Motion
Type BY BY Result
It was the consensus of the
Commission that this item be added
to the agenda without objection.
Motions
Motion h d-----r-rrt-- Motion
;;;;" Motion Text Made Bv seconded Bv Resuu
^ Motion to approve. Commissioner CommissionerApprove vtotio, Passes 10-0. Sammie Sias Ben Hasan Passes
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
25. Motion to auth orize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcomins Meetinss
l
www.augustaga.gov
Item
Action:
None
CALLED MEETING VIRTUAL/TELECONFERENCE
May 25,2021
Augusta Richmond County Commission convened at 1 1:00 a. m. Tuesday, May 25,2021,the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. B. Williams, Garrett, Sias, Johnson, Frantom, Scott, McKnight, D.Williams, Hasan and Clarke, metnbers of Augusta Richmond County Commission.
Mr. Mayor: All right, good morning, everybody. We are here for our special called meetingand also executive session. The chair recognizes Attorney Brown.
1. LEGAL MEETING
A. Pending and potential litigationB. Real estate
C. Personnel
Mr. Brown: Good morning Mayor and Commissioners. We request a motion to gointo executive session for the discussion of litigation, personnel and real estate.
Mr. Sias: So move.
Ms. Scott: Second.
The clerk: That's commissioner Sias and commissioner scott.
Mr. Mayor: Yes. Voting.
Mr. Frantom out.
Motion carries 9-0.
Mr. Mayor: Thank you. All right, we're going to transition to closed session.
IEXECUTTVE SESSTONI
Mr. B. Williams: Ms. Bonner.
The Clerk: Yes, sir.
Mr. B. Williams: Is everything in order?
The Clerk: Yes, sir.
Mr. B. williams: okay, we need to close the meeting, correct?
The Clerk: We have an affidavit, closed meeting affidavit needs to be addressed first and
then the three motions that have been outlined.
Mr. B. Williams: okay, can I get a motion to close the meeting?
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's OPen Meeting Act.
Mr. D. Williams: So move.
Ms. Scott: Second.
The Clerk: Okay, that's Mr. Dennis Williams and Ms' Scott'
Mr. B. Williams: Yes, ma'am.
Mr. Sias: That's for the affrdavit, right?
The Clerk: Yes, sir, for the affidavit. Are we voting now, sir?
Mr. B. Williams: Yes, ma'am.
Mr. Frantom out.
Motion carries 9-0.
Mr. B. Williams: OkaY, Mr. AttomeY.
Mr. Brown: I don't have a motion. I believe the Administrator has one.
Mr. B. Williams: Okay, Mr. Administrator.
Mr. Donald: Yes, that motion is a motion to create, add the Deputy Director of IIR
to the HR Department funded effective July I of 2021at $38,820 from Contingency for the
balance of the year.
Mr.Ilasan: So move.
Ms. Scott: Second.
The Clerk: That would be Mr. Hasan and Ms. Scott'
Mr. B. Williams: Okay, voting when you get ready, Ms' Bonner'
Mr. Frantom and Mr. Sias out.
Motion carries 8-0.
Mr. B. williams: Next I think Mr. Sias had a motion, correct?
The Clerk: Yes, sir, he did.
Mr. B. Williams: Jeff can you get Mr. Sias?
Mr. Lewis: Yes, sir. I think he just dropped off so I think he'll be joining back shortly.
Mr. Hasan: You can go to the next one, commissioner. Mr. Garrett.
Mr. B. Williams: Mr. Garrett.
Mr. Garrett: Yes, I'd like to make a motion to appoint Brooks Stayer as ourEnvironmental Services Department Director and task Administration to negoiiate salaryand start date.
Mr. Hasan: So move.
Ms. McKnight: Second.
The clerk: okay, that was Mr. Garrett and Mr. Hasan, Ms. McKnight.
Mr. Garrett: I think everybody just voted.
Mr. B. Williams: When you get ready, Ms. Bonner.
Mr. Frantom and Mr. Sias out.
Motion carries 8-0.
The Clerk: Mr. Mayor Pro Tem, Mr. Sias is on the phone. He says he's having difficulty
dialing in so I will put him on hold. Mr. Sias.
Mr. Sias: Yes, ma'am.
The Clerk: Can you all hear him?
Mr. D. Williams: Yes, ma'am.
The Clerk: Okay, Mr. Sias.
Mr. B. Williams: Mr. Sias, you have a motion?
Mr. Sias: What are we voting on, Ms. Bonner?
The Clerk: Fire Chief, sir.
Mr. Sias: Okay, I'm ready, what's the motion?
The Clerk: Well, we're waiting for you to give us the motion'
Mr. Sias: All right, I'm readY then.
The Clerk: Okay.
Mr. Sias: All right, I move that we select Mr. Antonio Burden and that we authorize
the Administrator to negotiate a salary, start date and any other requirements that the
Administrator knows to effect this contract and I want to make sure that's okay with the
Administrator.
Mr. Donald: (inaudible) but I don't believe the Fire has a contract. It's more so their start
date, compensation and other benefits.
Mr. Sias: That will be it then, Mr. Sias, to move what I said contract and add what
the Administrator said (inaudible).
Mr. B. Williams: Hang on a second, hang on a second. Attorney Brown, you had your
hand up.
Mr. Brown: No, the Administrator corrected it.
Mr. B. Williams: Okay, do we have a second?
Mr. D. Williams: Second.
The Clerk: Okay, Mr. Dennis Williams.
Mr. B. Williams: Hang on a second, hang on a second. Mr. Dennis Williams seconded it.
The Clerk: Okay.
Mr. B. Williams: Okay, Ms. McKnight.
Mr. McKnight: Yes, sir, I was waiting on Commissioner Clarke.
Mr. B. Williams: Mr. Clarke.
Mr. Clarke: Yes, I have a substitute motion.
Mr. B. Williams: Yes, sir.
Mr. Clarke: I make a motion to start the process over --
Mr. B. Williams: Okay.
Mr. Clarke: -- with us interviewing the 1l finalists that was chosen for the interviews.
Mr. B. Williams: Yes, sir.
Mr. Garrett: Second.
Ms. McKnight: Second.
Mr. B. Williams: We've got a second from either Mr. Garrett or Ms. McKnight.
Ms. McKnight: Mcltuight.
The Clerk: Okay, so that would be Mr. Clarke and Ms. Mclfuight.
Mr. B. Williams: Yes, ma'am.
The Clerk: That's to start the process over with Commission to interview the 1l finalist
candidates for the Fire Chief.
Mr. B. Williams: Yes, ma'am.
Mr. Clarke: For Fire Chief.
The Clerk: Mr. Mayor Pro Tem, are you ready for voting?
Mr. B. Williams: Yes, ma'am. Let's vote on the substitute.
Mr. Hasan, Mr. Johnson, Ms. Scott, Mr. Sias, Mr. B. Williams and Mr. D. Williams vote No.
Motion fails 3-6.
Mr. B. Williams: Let's do the original motion, Ms. Bonner.
The Clerk: The original motion, Mr. Sias, Mr. Dennis Williams, is to hire Mr. Antonio
Burden with salary and compensation being handled through the Administrator.
Mr. Brown: As the Fire Chief, Ms. Bonner?
The Clerk: As Fire Chief.
Mr. Brown: Also please note for the record that Commissioner Sias is on Zoom.
Mr. Sias: I'm back on Zoom.
The Clerk: Okay, all right.
Mr. Frantom, Mr. Clarke, Mr. Garrett and Ms. McKnight vote No'
Motion carries 6-3.
Mr. B. Williams: Is there any more business?
The Clerk: No, sir, that's it.
Mr. B. Williams: All right, let's take a three-minute break. When you get your folks
together, let's get started.
Mr. Sias: Three minutes?
Mr. B. Williams: How many you want? You want four or five?
Mr. Sias: Five, make sure we're straight.
Mr. B. Williams: All right, let's go with five minutes.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on May
25,2021.
Clerk of Commission
Commission Meeting Agenda
6/1/2021 2:00 PM
Pension Committee
Department:
Department:
Caption:RESOLUTION ADOPTING AN AMENDMENT MADE BY
THE BOARD OF TRUSTEES OF THE GEORGIA
MUNICIPAL EMPLOYEES BENEFIT SYSTEM (“GMEBS”)
TO THE RESTATED GMEBS DEFINED
BENEFIT RETIREMENT PLAN (“MASTER PLAN”) IN
THE YEAR 2021. (Approved by the Pension Committee May
20, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
ATTACHMENT “A”
TO THE RESOLUTION OF THE BOARD OF TRUSTEES OF THE
GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM
AMENDMENT 3 TO THE RESTATED GMEBS DEFINED BENEFIT
RETIREMENT PLAN
ARTICLE XII.
ACTUARIAL EQUIVALENT CONVERSION TABLES
Section 12.01. Early Retirement Reduction Table. Unless otherwise elected in
the Adoption Agreement or an Addendum thereto, the following early retirement reduction
table is to be used:
Number of Years Before Normal Retirement*
Percentage of Normal Retirement Benefit
0 1.000
1 .933 2 .867 3 .800 4 .733
5 .667
6 .633 7 .600 8 .567 9 .533
10 .500
*Interpolate for whole months.
Section 12.02. Option B Tables.
(a) Participant Same Age Or Older –
(1) The following table is to be used for Participants who begin
drawing Retirement benefits on or after April 1, 2021, with respect to a
Participant who is the same age as or older than his or her Beneficiary:
Participant Age - Beneficiary Age Contingent Annuity Factor
100% 75% 50% 25% 0 0.848 0.881 0.918 0.957 1 0.841 0.876 0.913 0.955
2 0.834 0.870 0.909 0.952 3 0.827 0.864 0.905 0.950 4 0.820 0.859 0.901 0.948 5 0.814 0.853 0.897 0.946 6 0.807 0.848 0.893 0.944
7 0.801 0.843 0.890 0.942 8 0.795 0.838 0.886 0.940 9 0.790 0.833 0.882 0.938 10 0.784 0.829 0.879 0.936 11 0.779 0.824 0.876 0.934
12 0.774 0.820 0.872 0.932 13 0.769 0.816 0.869 0.930 14 0.764 0.812 0.866 0.928 15 0.760 0.808 0.864 0.927 16 0.756 0.805 0.861 0.925
17 0.752 0.801 0.858 0.924 18 0.748 0.798 0.856 0.922 19 0.744 0.795 0.854 0.921 20 0.741 0.792 0.851 0.920 21 or more * * * *
*Factor for twenty (20) year age difference minus extrapolation factor below times number of years in excess of twenty (20) that Participant's age exceeds his Beneficiary's age.
Contingent
Annuity Percentage
Extrapolation Factor
100% .004 75% .003
50% .002 25% .001
(2) The following table is to be used for Participants who begin
drawing Retirement benefits on or after January 1, 2013 and prior to April 1,
2021, with respect to a Participant who is the same age as or older than his or
her Beneficiary:
Participant Age – Beneficiary Age Contingent Annuity Factor
100% 75% 50% 25% 0 .833 .870 .909 .952
1 .826 .864 .905 .950 2 .819 .857 .900 .947 3 .811 .851 .896 .945 4 .804 .845 .891 .943 5 .797 .839 .887 .940
6 .790 .833 .882 .938 7 .783 .828 .878 .935 8 .776 .822 .874 .933 9 .769 .816 .870 .930 10 .763 .811 .866 .928
11 .757 .806 .861 .926 12 .751 .800 .858 .923 13 .745 .795 .854 .921 14 .739 .791 .850 .919 15 .733 .786 .846 .917
16 .728 .781 .843 .915 17 .723 .777 .839 .913 18 .718 .772 .836 .911 19 .713 .768 .833 .909 20 .708 .764 .830 .907
21 or more * * * * *Factor for twenty (20) year age difference minus extrapolation factor below times number of years in excess of twenty (20) that Participant's age exceeds his Beneficiary's age.
Contingent
Annuity Percentage
Extrapolation Factor
100% .005 75% .004
50% .003 25% .002 (b) Participant Younger –
(1) The following table is to be used for Participants who begin drawing
Retirement benefits on or after April 1, 2021, with respect to a Participant
who is younger than his or her Beneficiary:
Beneficiary Age - Participant Age Contingent Annuity Factor
100% 75% 50% 25% 1 0.855 0.887 0.922 0.959 2 0.863 0.893 0.926 0.962
3 0.870 0.899 0.930 0.964 4 0.877 0.905 0.935 0.966 5 0.885 0.911 0.939 0.968 6 0.892 0.917 0.943 0.971 7 0.899 0.922 0.947 0.973
8 0.906 0.928 0.951 0.975 9 0.913 0.933 0.955 0.977 10 0.920 0.939 0.958 0.979 11 0.926 0.944 0.962 0.980 12 0.932 0.948 0.965 0.982
13 0.938 0.953 0.968 0.984 14 0.944 0.957 0.971 0.985 15 0.949 0.961 0.974 0.987 16 0.954 0.965 0.977 0.988 17 0.959 0.969 0.979 0.989
18 0.963 0.972 0.981 0.990 19 0.967 0.975 0.983 0.992 20 0.971 0.978 0.985 0.992 21 or more 0.974 0.980 0.987 0.993
(2) The following table is to be used for Participants who begin
drawing Retirement benefits on or after January 1, 2013 and prior to April
1, 2021, with respect to a Participant who is younger than his or her
Beneficiary:
Beneficiary Age – Participant Age Contingent Annuity Factor
100% 75% 50% 25%
1 .841 .876 .914 .955
2 .848 .882 .918 .957 3 .856 .888 .922 .960 4 .863 .894 .926 .962
Beneficiary Age – Participant Age Contingent Annuity Factor
5 .870 .899 .931 .964
6 .877 .905 .935 .966 7 .885 .911 .939 .968 8 .892 .916 .943 .970 9 .898 .922 .947 .973
10 .905 .927 .950 .974
11 .912 .932 .954 .976 12 .918 .937 .957 .978 13 .924 .942 .960 .980 14 .930 .946 .964 .981
15 .935 .951 .967 .983
16 .941 .955 .969 .984 17 .945 .959 .972 .986 18 .950 .962 .974 .987 19 .955 .966 .977 .988
20 .959 .969 .979 .989
21 or more .960 .970 .980 .990
Section 12.03. Option C Table.
(a) The following table is to be used for Participants who begin drawing
Retirement benefits on or after April 1, 2021:
Period Factor
5 Years .985 10 Years .947 15 Years .898 20 Years .846
(b) The following table is to be used for Participants who begin drawing
Retirement benefits on or after January 1, 2013 and prior to April 1, 2021:
Period Factor 5 Years .973 10 Years .911 15 Years .842
20 Years .780
Section 12.04. Life Annuity Factors to be Used in Computing Actuarial
Reserve Death Benefit.
(a) The following table is to be used for to calculate actuarial reserve death
benefits, if any, payable on behalf of a Participant who dies on or after April 1, 2021:
Age Factor Age Factor
21 12.7738 43 12.2346 22 12.7581 44 12.1725
23 12.7424 45 12.1045 24 12.7268 46 12.0302 25 12.7112 47 11.9493 26 12.6959 48 11.8616 27 12.6805 49 11.7667
28 12.6653 50 11.6643 29 12.6500 51 11.5536 30 12.6344 52 11.4383 31 12.6184 53 11.3184 32 12.6017 54 11.1942
33 12.5838 55 11.0658 34 12.5644 56 10.9331 35 12.5427 57 10.7963 36 12.5187 58 10.6551 37 12.4917 59 10.5088
38 12.4613 60 10.3561 39 12.4263 61 10.1959 40 12.3865 62 10.0267 41 12.3414 63 9.8470 42 12.2908 64 9.6560
65 9.4536
(b) The following table is to be used for to calculate actuarial reserve death benefits,
if any, payable on behalf of a Participant who dies on or after January 1, 2013 and
prior to April 1, 2021:
Age Factor Age Factor 21 12.5773 43 11.4236 22 12.5567 44 11.3274
23 12.5337 45 11.2264
24 12.5082 46 11.1207 25 12.4804 47 11.0102 26 12.4501 48 10.8952 27 12.4170 49 10.7755
28 12.3809 50 10.6509
29 12.3416 51 10.5213 30 12.2994 52 10.3869 31 12.2541 53 10.2479 32 12.2056 54 10.1041
33 12.1535 55 9.9552
34 12.0976 56 9.8010 35 12.0383 57 9.6415 36 11.9754 58 9.4769 37 11.9088 59 9.3076
38 11.8384 60 9.1331
39 11.7640 61 8.9537 40 11.6855 62 8.7698 41 11.6026 63 8.5818 42 11.5154 64 8.3903
65 8.1958
Section 12.05. Late Retirement Actuarial Increase Factors.
(a) The following table is to be used with respect to Participants who begin
drawing Retirement benefits on or after January 1, 2013 and prior to April 1, 2021:
Current Age* Factor
65 1.0000 66 1.1133 67 1.2425 68 1.3904
69 1.5603 70 1.7566
71 1.9843
72 2.2498 73 2.5613 74 2.9285 75 3.3646
*Assumes Normal Retirement at Age 65
(b) The following table is to be used with respect to Participants who begin drawing
Retirement benefits on or after January 1, 2013 and prior to April 1, 2021:
Current Age* Factor 65 1.0000
66 1.1317
67 1.2850 68 1.4645 69 1.6755 70 1.9246
71 2.2204
72 2.5734 73 2.9967 74 3.5073 75 4.1274
*Assumes Normal Retirement at Age 65
Figure factor using years and months. Divide difference between next highest age factor and age factor lower, by twelve (12), then multiply by number of months. Add this onto age for years factor to arrive at correct factor. (Round off to 4 decimals). Note: If normal
retirement age differs from sixty-five (65), factors must be supplied by Actuary.
Section 12.06. Offset Calculations; Other Annuity Forms. Actuarial
equivalence factors and Cconversion factors for other annuity forms shall be computed by
an eEnrolled Actuary on an actuarially equivalent basis. Actual Participant and Beneficiary
ages are used for purposes of Section 6.06. Conversion factors for other annuity forms
assume the Participant is retiring at age sixty-five (65).
Effective on or after April 1, 2021, the actuarial equivalence factors for Participants
for purposes of Section 6.06 and the conversion factors for purposes of other annuity forms
are computed using 75% of the Pri-2012 head-count weighted Healthy Retiree Mortality
Table for males with rates multiplied by 1.25 and projected generationally from 2012 using
60% of the male improvement rates under the 2019 OASDI Trustees Report for the
intermediate alternative with maturity values calculated as of 2023, plus 25% of the Pri-
2012 head-count weighted Healthy Retiree Mortality Table for females with rates
multiplied by 1.25 and projected generationally from 2012 using 60% of the female
improvement rates under the 2019 OASDI Trustees Report for the intermediate alternative
with maturity values calculated as of 2023 and with interest of seven and three-eighths
percent (7.375%). Likewise, effective on or after April 1, 2021, the actuarial equivalence
factors for Beneficiaries for purposes of Section 6.06 and the conversion factors for
purposes of other annuity forms are computed using 25% of the Pri-2012 head-count
weighted Healthy Retiree Mortality Table for males with rates multiplied by 1.25 and
projected generationally from 2012 using 60% of the male improvement rates under the
2019 OASDI Trustees Report for the intermediate alternative with maturity values
calculated as of 2023, plus 75% of the Pri-2012 head-count weighted Healthy Retiree
Mortality Table for females with rates multiplied by 1.25 and projected generationally from
2012 using 60% of the female improvement rates under the 2019 OASDI Trustees Report
for the intermediate alternative with maturity values calculated as of 2023 and with interest
of seven and three-eighths percent (7.375%).
Effective January 1, 2018 through March 31, 2021, the actuarial equivalence factors
for purposes of Section 6.06 shall be computed using the male RP 2000 Mortality Table
set forward two (2) years for Participants and the female RP 2000 Mortality Table set
forward one (1) year for Beneficiaries and with interest of seven and one-half percent
(7.5%).
Effective September 26, 2014 through December 31, 2017, the actuarial
equivalence factors for purposes of Section 6.06 shall be computed using the male RP 2000
Mortality Table set forward two (2) years for Participants and the female RP 2000
Mortality Table set forward one (1) year for Beneficiaries and with interest of seven and
three-quarters percent (7.75%).
Effective January 1, 2013 through September 25, 2014, the actuarial equivalence
factors for purposes of Section 6.06 shall be computed using the UP 1984 Mortality Table
without age setback and with interest of eight percent (8.0%).
Effective January 1, 2013 through March 31, 2021, the conversion factors for other
annuity forms are based on the UP 1984 Mortality Table without age setback and with
interest of eight percent (8.0%).
assuming that the Participant is retiring at age sixty-five (65) and using the RP 2000
Mortality Table set forward two (2) years for males and one (1) year for females and with
interest of seven and one-half percent (7.5%), regardless of the actual age and sex of any
Participant or Beneficiary. If appropriate, such factors may vary by the difference between
the Participant's age and the beneficiary's age. The value of Retirement benefits received
by a Participant for purposes of Section 6.06 shall be determined using the RP 2000
Mortality Table set forward two (2) years for males and one (1) year for females and with
interest of seven and one-half percent (7.5%). Notwithstanding the foregoing, the UP 1984
Mortality Table without age setback and with interest of eight percent (8.0%) was applied
for the purpose of computing other annuity forms and calculating the value of Retirement
benefits received by a Participant for purposes of Section 6.06 on or after January 1, 2013
and prior to September 26, 2014 and the RP 2000Mortality Table set forward two (2) years
for males and one (1) year for females and with interest of seven and seventy-five one
hundredths (7.75%) applied for such purposes from September 26, 2014 through December
31, 2017.
RESOLUTION
BUILDING AN EQUITABLE AUGUSTA-RICHMOND COUNTY,
GEORGIA
THROUGH HEALING, RECONCILIATION, & UNITY
WHEREAS, the Augusta-Richmond County Commission of
Augusta, Georgia (hereinafter referred to as “the Commission”)
seeks a meaningful and thoughtful way to heal the wounds of our
past, reconcile the differences of our present, and unify around the
path forward toward a future hope for all of our residents and for
future generations; and
WHEREAS, the Augusta-Richmond County Commission of
Augusta, Georgia acknowledges that the African-American
community, and other communities of color, have borne the burdens
of inequitable social, environmental, educational,economic, and
criminal justice policies, practices, and civic investments;and
furthermore, understands that the legacy of these inequitable
policies has caused deep disparities, harm, and mistrust,and
recognizes that racial equity is realized only when race can no longer
be used to predict life outcomes; and
WHEREAS, racism is a social system with multiple dimensions:
individual racism that is internalized or interpersonal and systemic
racism that is institutional or structural; and
WHEREAS, inequities borne from racism of any kind are
unacceptable and act to disadvantage specific individuals and
communities, while consequently giving advantages to other
individuals and communities, and thereby weaken the strength of
the whole society; and
1
WHEREAS, that the collective prosperity of Augusta-Richmond
County depends upon the equitable access to the same opportunity
for every resident regardless of the color of their skin; and
WHEREAS, persistent discrimination and disparate treatment
result, and have resulted, in racial inequities in many areas of life,
including housing, education, employment, health and criminal
justice; and
WHEREAS, the Augusta-Richmond County Commission does
unequivocally reject racial inequities recognizing the injustice given
the material reality and lived experience of systemic racism and
unjust practices; and
WHEREAS, the Augusta-Richmond County Commission pledges to
demonstrate its commitment to racial equity through equitable
investment and future funding decisions for projects,inclusive
practices, and socially-just policies; and
WHEREAS, as the Commission, we recognize that the humanity and
future of the residents of Augusta-Richmond County are
inextricably bound to one another; and
WHEREAS, the Commission of Augusta-Richmond County has a
deep resolve to promote racial equity, inclusion,and diversity in all
aspects of city government; and
WHEREAS, the Commission desires Augusta-Richmond County to
be a place where all people are welcomed and treated with empathy,
respect, fairness, and trust; and
2
NOW THEREFORE, BE IT RESOLVED BY THE COUNTY
COMMISSION OF AUGUSTA-RICHMOND COUNTY, GEORGIA,
that this Commission confirms the following as a means towards the
healing, reconciliation, and the creation of a more equitable
Augusta-Richmond County, Georgia:
1.The Commission acknowledges and apologizes for the
historical antecedents of systemic racism in our society and
city and is sorry for the racial injustices and long-lasting
inequities that have resulted from those policies and practices.
2.We realize that acknowledgement and remorse alone do not
heal the painful wounds created by these injustices,nor do they
ensure better actions for the future; clarity for future action
requires a clear and forthright reckoning with the past in order
to heal our community.
3.We commit to the important work of creating a community that
is just and fair and full of hope, promise and equitable
opportunity for all our citizens.
4.This commitment will be exemplified by this Commission
joining the Governmental Alliance on Race and Equity
(G.A.R.E.), and by proactively working with such groups as:
a.The Greater Augusta Black Chamber of Commerce
b.Greater Augusta Chamber of Commerce
c.National Action Network - CSRA
d.Helping Our People to Excel (H.O.P.E.)
e.The Greater Augusta Interfaith Coalition
f.NAACP
g.Concerned Black Clergy
h.Southern Christian Leadership Conference (SCLC)
3
i.And, other organizations as appropriate to enhance,
support, and address the needs of all minority-owned
businesses.
5.The commission should energize a Citizen’s Diversity Equity, &
Inclusion Focus Group and we will augment that focus group
using Civic, Faith, Educational, Justice, and Community
Leaders to assist in the development of programs designed to
address neighborhood revitalization, educational achievement
gaps, and innovative partnership within the judicial and law
enforcement circle. This group will develop definitive
mission, goal statements, and progress for presentation to The
Commissioners.
6.We reject the politics of divisiveness and discord that have
plagued many communities across our nation and commit to
the residents of Augusta-Richmond County that we will
endeavor to serve as a unifying force for change and equity for
all. We will foster community reconciliation through
thoughtful, intentional engagement.
7.We support all efforts that would promote and sustain racial
equity. Furthermore, we pledge to become an anti-racist,
equitable, and justice-oriented organization. The Commission
and its staff leadership will continue to identify specific
activities to further enhance equity and diversity while
ensuring anti-racist principles and practices across leadership,
staffing, and contracting.
8.We will promote racial equity through all policies approved by
this body and will work to enhance educational efforts aimed at
understanding, addressing, and dismantling racism and how it
affects the delivery of human and social services,economic
development, educational programs, and public safety.
4
9.The Commission supports the federal bill- H.R. 40
Commission to Study and Develop Reparation Proposals for
African-Americans Act- a bill designed to address the
fundamental injustice, cruelty, brutality, and inhumanity of
slavery in the United States and the 13 American colonies
between 1619 and 1865 and to establish a commission to study
and consider a national apology and proposal for reparations
for the institution of slavery, its subsequent de jure and de facto
racial and economic discrimination against
African-Americans, and the impact of these forces on living
African-Americans, to make recommendations to the
Congress on appropriate remedies, and for other purposes.
10.We will support community efforts to amplify concerns
about racist policies and practices and engage actively and
authentically with communities of color wherever they live
within Augusta.
11.We will promote and support policies that prioritize the health
of all people, especially African Americans and people of color.
12.We will continue ongoing awareness efforts regarding racial
equity including training of city leadership, staff,and the
Commission.
SUBMITTED AND RATIFIED this ________day of
__________________, 2021
__________________________________
MAYOR
ATTEST:
_____________________________
City/County Clerk
5
Commission Meeting Agenda
6/1/2021 2:00 PM
Appointment District 3
Department:
Department:
Caption:Motion to approve the appointment of Monica Myers to the
Augusta Personnel Board representing District 3.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Clerk of Commission
Commission, Authorities, & Boards Talent Bank Application
Title
First Name *
Middle Name *
Last Name *
Suffix
Date Of Birth*
Address*
Home Phone*
Work Phone
Registered Voter*
Marital Status *
Education*
Race *
Gender *
Occupation*
Interests
Commissions, Authorities, & Boards
Mrs.
Monica
R.
Meyers
3/16/1980
City
Augusta
State / Province / Region
GA
Postal / Zip Code
30909
Country
USA
Street Address
4059 Harper Franklin Ave
Address Line 2
7062516439
District 1 District 2
District 3 District 4
District 5 District 6
District 7 District 8
None
Married
Masters
Black
Female
Police
Volunteer For*Augusta-Richmond County Personnel Board
Click add below to apply for more than one board.
*
*
Email
I currently have relatives working for the City of Augusta
Yes No
I currently server on an Augusta Board, Commission, or Authority
Yes No
I would like to receive an email confirmation of my submission.
Yes No
Monicarmeyers@gmail.com
Commission Meeting Agenda
6/1/2021 2:00 PM
Doistrict 10 Appointment
Department:
Department:
Caption:Motion to approve the appointment of Ms. Onnie Poe to the
Augusta Library Board representing District 10.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Clerk of Commission
Commission, Authorities, & Boards Talent Bank Application
Title
First Name *
Middle Name *
Last Name *
Suffix
Date Of Birth*
Address*
Home Phone*
Work Phone
Registered Voter*
Marital Status *
Education*
Race *
Gender *
Occupation*
Interests
Commissions, Authorities, & Boards
Mrs.
Onnie
Payne
Poe
8/31/1979
City
Hephzibah
State / Province / Region
GA
Postal / Zip Code
30815
Country
USA
Street Address
4101 Foreman Way
Address Line 2
706-294-5105
706-737-7360
District 1 District 2
District 3 District 4
District 5 District 6
District 7 District 8
None
Married
Masters
Black
Female
Educator, Community Advocate
Mental Health Advocacy, Creative Arts, Volunteerism
Volunteer For*Augusta Richmond County Library Board
Click add below to apply for more than one board.
*
*
Email
I currently have relatives working for the City of Augusta
Yes No
I currently server on an Augusta Board, Commission, or Authority
Yes No
I would like to receive an email confirmation of my submission.
Yes No
onnie@fillinginthegaps.net
AGEND,A. ITEM REQIIEST FORM
Comrnission meetings: First and third Tuesdal,s of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commission/Commiftee: (Please check one aud insert meeting date)
i,/Commission
Publi c Safety Cbmmittee
Public Services Committee
Administrative S ervices Committee
Engineering S ervices Committee
Finance Committee
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Contact Information for trndividual/Presenter Making the Request:
Name:
Address:
Telephone Number:
Fax Number:
E-Mail Address:
Caption/Topic of Discussion
Please send this request form to the
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 TeHair Street
Augusta, GA 30901
following address:
Telephone Number:
Fax Number:
E-Mail Address:
706-821-1820
706-827-1838
nmorawski@au gustaga.goy
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerkrs
Office no later than 9:00 a.m. on the Thursday preceding the Commission or Committee
meetrng of the following week. A five-minute time timit will be allowed for presentations.
Commission Meeting Agenda
6/1/2021 2:00 PM
Z-21-21
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-21 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Yagya Nidhi Puri requesting a change of zoning from
Zone R-1A (One-family Residential) to Zone R-3A (Multiple-
family Residential) affecting property containing 0.77 acres and
known as 108 Skinner Road. Tax Map 011-0-178-00-0
CONTINUED from March 1, 2021 meeting DISTRICT 7
1. The proposed development shall substantially conform to
the concept plan and elevations submitted with the rezoning
application. 2. Proposed buildings shall not exceed 1 story nor
contain more than 6 total dwelling units. 3. Any parking or
security lighting shall be directed away from adjoining
residential properties. 4. Install sidewalks along Skinner Road
adjacent to the property. 5. Must comply with all aspects of
the Augusta Tree Ordinance. 6. This project shall comply
with all development standards and regulations set forth by the
City of Augusta, GA at the time of development. (No action
vote on May 4, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
Lt. Ralph Jenkins
Department:
Department:
Caption:Call for a proclamation of thanks and gratitude for Lt. Ralph
Jenkins Life's Service to not only the citizens of Augusta but to
all whose lives he touched. (Requested by Commissioner John
Clarke)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
Overview of the fire Chief process
Department:Administration
Department:Administration
Caption:Receive from Administrator Donald an informational update and
overview of the Fire Chief process. (Approved by the
Administrative Services Committee May 25, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
OFFICE OF THE ADMINISTRATOR
Odie Donald, II
Administrator
May 25, 2021
The Honorable Hardie Davis, Jr., Mayor
Members of the Augusta, Georgia Commission
535 Telfair Street
Augusta, Georgia 30901
RE: Fire Chief Search and Selection Process
Greetings Honorable Mayor and Commission,
As is my practice, when two or more Commissioners inquire on a policy or programmatic issue, responses are
provided to the full Commission. Over the course of the last month there have been a variety of inquiries related to
the recruitment process. As a result, I am providing this correspondence to provide administrative insights into the
ongoing recruitment and selection process for Augusta’s Fire Chief.
On December 1, 2020 Augusta’s former Fire Chief resigned from the post effective immediately. Due to the high-
profile nature of the position, as well as Augusta Fire’s position as one of the nation’s elite fire service departments,
I requested that the Commission authorize staff to procure an executive recruiter to source candidates. The
Commission provided consensus to proceed as requested.
Timeline of Events
• In December 2020, Augusta launched a competitive procurement process to acquire executive search
services and a contract was awarded in January of 2021. Recruitment and candidate sourcing began
immediately thereafter.
• In February of 2021 the Administrator provided a proposed recruitment plan to the Commission for
feedback and guidance. Consensus without objection for the proposed process was provided.
• In March of 2021 administrative candidate vetting concluded, and an initial list of qualified candidates were
identified for presentation to the Commission for interviews.
• In April the Commission received a status update (April 1, 2021) with interviews subsequently scheduled for
April 15, 2021. Following Commission deliberations notice of the Commission selection of a sole finalist was
delivered through public notice.
Key Insights & Context
In reading public reports related to the Fire Chief search and recruitment process, it has been implied that the Fire
Chief search differs from that of other recruitments. Such assertions are incorrect. The recommended process is the
same for each of the three recruitment actions (i.e., Utilities, Fire, Environmental Services) that have commenced
since November of 2020. Staff, with the authorization of the Commission, has followed the following six (6) step
process.
1. Sourcing and recruiting of interested candidates
2. Preliminary assessment of qualified candidates
3. Presentation of candidates to the Commission for consideration
4. Interviewing and vetting of candidates by the Commission
5. Determination of best qualified (finalists)
6. Presentation to the public for review
While the staff coordinated process has been consistent in each previous recruitment, the coordination of the
Commission interview process has been different. Specifically, the Utilities interviews were conducted publicly,
while both Fire and Environmental Services interviews were conducted in private. Georgia law allows governments
to coordinate either. It should also be noted that during the Fire Chief recruitment, the names of candidates were
released publicly prior to the Commission’s interviews and review of documents. While recent litigation would
assert that the interviews conducted by the Commission were those of finalists, the Commission had a variety of
options prior to naming multiple finalists or a sole finalist. These options included:
a. Identify finalist(s)
b. Continue interviews (going deeper into the existing pool of applicants)
c. Narrow selection via follow-up interviews and further vetting
d. Provide feedback and extend/continue search
During the Fire Chief search and selection, the Commission interviewed 4 candidates for which a majority chose to
identify a sole candidate. Similarly, the Commission chose the same mode of operation for the Environmental
Services Director.
Role of the Administrator
It has also been inaccurately reported that the Administrator placed a candidate in the pool. This is also incorrect.
All candidates, with the exception of two, applied solely via the agency. The two exceptions include one candidate
whose credentials were hand delivered by the District 10 Commissioner. The candidates’ credentials were provided
to Human Resources to allow the candidate to join the recruitment directly through the processes of the procured
vendor. In a review of the emails recently released by local news station, one other candidate appears to have
contacted staff outside of the normal process. It should also be noted that of the array of candidates, I have only
met and have professional experience with one. To ensure the sanctity of the process that has been disclosed, and
there has been no contact during the recruitment process (which continues currently as the process is technically
still open).
The Commission placed the responsibility of coordinating the delivery of qualified candidates on the Administrator,
not the procured vendor. The vendor was procured as a resource. Per Augusta’s Charter, the Administrator does not
hire and fire department leaders, but has the responsibility to manage the day-to-day administrative actions, which
includes directors. As the staff member ultimately responsible for managing the operations and processes
coordinated by the government, I would deem it well within the authority of the Administrator to request
information on any candidate sourced by the vendor. While the vendor is a conduit for the sourcing and vetting of
candidates, it would be an abdication of duty to leave them as the sole actor within the recruitment process.
What is also missing from the context of the correspondence is the Commission’s initial request was to review six
(6) candidates. As correspondence shows, I confirmed top candidates, which totaled five (5) and requested
additional information on multiple candidates. Correspondence also would reveal that there were additional
candidates who were vetted outside of my request due to their similar experiences to Augusta. My request was to
ensure that top candidates were equipped with experience in organizations of similar size, familiarity with a
community of comparable demographics, diverse budget oversight, and/or similar areas of responsibility. The
general thought behind those considerations is that to have the best chance at success in Augusta, potential
candidates would need to have experience operating in complex political environments (elected or otherwise), have
broad areas of responsibility (people, operations, budget), and/or have experience in communities similar to
Augusta.
Fire Department Inclusion
There were also reports and statements that Fire Department leadership was not involved in the process. This is
also false. Prior to the procurement of a firm, I met with the command staff both to introduce myself and to receive
feedback on what they would envision as a leader. As a part of that meeting, I gave a commitment that a staff
member would be a part of the administrative process from start to finish. That commitment was met as a member
of the executive team participated in the procurement process and interviews as a part of the panel referred to the
vendor consisting of Fire Chief interim (thirty-year veteran of the Fire Service), former fire chief in Metro ATL
(thirty years of service in State’s largest market), EMA Director from central GA recognized as the best in state,
former Fire Chief of the Year from metro Atlanta now in an advisement role statewide. That group of panelists
interviewed and moved forward all candidates who went before the Commission.
Assessment of the Process
During group conversations and in individual conversations with Commissioners, my stance has remained the
same. Each of the initial candidates brought before the Commission has unique qualities that would allow them to
serve well in Augusta. Of the four, all have served in similar sized regions, have a rank of Deputy Chief or better,
have more than twenty-five years of service, hold at least a bachelor’s degree, and are in an upward trajectory within
their current organization. It is the responsibility of the Commission to identify who they believe is the best
personality and cultural fit for the department and to an extent the elected body.
While there have been public comments made related to the process, which include erroneous reporting on the
criminal background of candidates, the process is no different than that of the Utilities Director and Environmental
Services Director. The clear differences are related to the internal release of information on candidates prior to the
Commission’s review and an array of uninformed statements provided publicly that taint the public perception and
ultimately the public trust. To date there has not been a single executive personnel decision, including the Fire
recruitment process, that was not been made by the Augusta Commission. These decisions have been implemented
fully by staff within the parameters given to staff, and as such I believe that the process has maintained its integrity.
Despite these observations, at the time of this correspondence, there has been no decision made allowing the
Commission to concur, change course, or explore additional options. It is my sincere hope that this correspondence
has provided the appropriate background, insights, and overview of the process.
In Service,
Odie Donald II
Cc: Clerk of Commission
Public Safety Committee
Administrative Services Committee
Letter to file (Administrator’s Office)
Commission Meeting Agenda
6/1/2021 2:00 PM
Purchasing Card Policy and Procedures from 2016
Department:
Department:
Caption:Discuss Purchasing Card Policy and Procedures from 2016
policy adopted through procurement. (Requested by
Commissioner Brandon Garrett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
Residential Speed Bumps
Department:Augusta Engineering Department
Department:Augusta Engineering Department
Caption:Discuss the placement of speed bumps in residential
neighborhoods. (Deferred from the Engineering Services
Committee May 25, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AUGUSTA, GEORGIA
AUGUSTA SPEED HUMP PROCESS
COMMISSION MEETING, JUNE 2021
SPEED HUMPS ARE ONE OF MANY TYPES
OF TRAFFIC CALMING DEVICES AVAILABLE
The Federal Highway Administration (FHWA)defines a speed
hump (or speed table)as:A mound of roadway pavement
extending across travel lanes,typically at intervals,to help
control the speed of vehicles.
•The current Augusta policy meets all standards and
recommendations by the Federal Highway Administration
(FHWA)and the Georgia Department of Transportation
(GDOT).
DEPARTMENT SPEED HUMP POLICY
PART 1
The current Augusta Engineering Department Speed Hump
Policy is separated into four (4)phases.
Phase One involves determining eligibility for speed humps.
•A street must be classified as a local or residential street to
qualify.
•A street must have a speed limit of 25 mph.
•A street must have a width of 40 feet or less to qualify.
•A street must be at least 1000 feet long to qualify.
•A street should not have a high number of large vehicles or
busses that routinely travel along it.
DEPARTMENT SPEED HUMP POLICY
PART 2
The current Augusta Engineering Department Speed Hump
Policy is separated into four (4)phases.
Phase Two involves a traffic study.
•Traffic Engineering Division conducts a speed study to
determine how fast drivers are traveling along the street.
•The 85 Percentile Speed is a minimum 10 mph higher than
the accepted speed limit.
•The 24 hour volume does not exceed 4000 vehicles per day.
DEPARTMENT SPEED HUMP POLICY
PART 3
The current Augusta Engineering Department Speed Hump
Policy is separated into four (4)phases.
Phase Three involves a neighborhood petition.
•Traffic Engineering will layout the hump locations and hold
a meeting to inform the residents.
•All property owners within 300 feet of the roadway will be
given the opportunity to sign a petition.
•75%of the affected property owners must sign the petition
to move forward.
DEPARTMENT SPEED HUMP POLICY
PART 4
The current Augusta Engineering Department Speed Hump
Policy is separated into four (4)phases.
Phase Four involves Commission approval.
•AED submits Agenda Recommendation for Committee /
Commission process.
•Commission approved speed hump installation and fee
district creation.
•Speed humps are installed when funding is available and
property owners adjacent to street are assessed $35 annual
fee until humps are paid off.
Commission Meeting Agenda
6/1/2021 2:00 PM
streetlights at the intersection of Hephzibah- Mcbean Rd and Mike Padgett Hwy
Department:
Department:
Caption:Motion to approve installing 2 streetlights at the intersection of
Hephzibah- Mcbean Rd and Mike Padgett Hwy. This is a
dangerous intersection, and more lighting will help reduce
accidents. (Requested by Commissioner Brandon Garrett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/1/2021 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo