HomeMy WebLinkAbout2021-04-21 Meeting AgendaCommission Meeting Agenda
Virtual/Teleconference
4/20/2021
2:00 PM
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Robert W. Lee regarding support from Mayor Davis to musical
message of hope.Attachments
B. Ms. Deloris OpapeJo regarding Black Lives Matters Movement.Attachments
C. Dr. Rebecca G. Harper regarding Aiken Augusta Swim League
Partnership and grant awarded for swim lessons.Attachments
D. Mr. Graylen Bell regarding application for Small Business Relief vs.
PRP/EIOL Attachments
E.Ms. Anaya S. Price regarding small business funding and application
process.Attachments
CONSENT AGENDA
(Items 1-30)
PLANNING
1. Z-21-23 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by James
G. Swift and Associates, on behalf of Which Two LLC and Pollock
Company, requesting a Special Exception to construct individual
buildings, whether freestanding or attached, which would exceed 15,000
gross square feet of area in the B-1 (Neighborhood Business) Zone per
Section 21-2-(a) of the Comprehensive Zoning Ordinance affecting
property containing 1.94 acres and known as 1711 Central Avenue (aka
1709 Central Avenue). Tax Map 045-3-426-00-0 DISTRICT 1 1.
Any outdoor lighting shall be directed away from nearby residences.
2. Must comply with all aspects of the Augusta Tree Ordinance. 3.
This project shall comply with all development standards and regulations
set forth by the City of Augusta. GA at the time of development.
Attachments
2. Z-21-25 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Angel’s
Personal Care Home Inc., on behalf of Angel Dunn, requesting a change
of zoning from Zone R-1A (One-family Residential) to Zone R-3A
(Multiple-family Residential) to expand an existing Family Personal
Care Home into a Group Personal Care Home affecting property
containing 4.83 acres and known as 2620 Richmond Hill Road. Tax
Map 097-2-163-00-0 DISTRICT 2 1. The only permissible uses of
the property shall be a Group Personal Care Home or a single-family
residence. 2. No detached residential space shall be used or added to
the property for accommodation of residents. 3. A directional sign
with the address clearly labeled with reflective lettering will be placed at
the entrance to assist emergency personnel should they be called to the
facility.
Attachments
3. Z-21-26 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Angel’s
Personal Care Home Inc., on behalf of Angel Dunn, requesting a
Special Exception to expand an existing Family Personal Care Home into
a Group Personal Care Home per Section 16-2 (d) of the Comprehensive
Zoning Ordinance for Augusta Georgia affecting property affecting
property containing 4.83 acres and known as 2620 Richmond Hill Road.
Tax Map 097-2-163-00-0 DISTRICT 2 1. Approval of Z-21-25 to
rezone the property to R-3A (Multiple-family Residential). 2. The
home addition must be completed and a Certificate of Occupancy issued
before the increased residents may be allowed to move in. The home will
Attachments
be limited to no more than 15 clients. The exact number shall be
determined by Building and Fire Department officials. 3. The home
shall be staffed and maintained in compliance with all State Department
of Community Health regulations for a Group Personal Care Home. 4.
No detached residential space shall be used or added to the property for
accommodation of residents. 5. A directional sign with the address
clearly labeled with reflective lettering will be placed at the entrance to
assist emergency personnel should they be called to the facility. 6. At
least one ADA compliant paved parking space must be provided for the
use of residents. 7. The applicant must receive an updated City of
Augusta business license for the expanded number of residents and
continue to maintain a license with the State of Georgia. Proof of
compliance with the minimum requirements of Chapter 290-2-5-18 of the
O.C.G.A must be provided, and the applicant must provide annual
inspection reports. All requirements must be met within six (6) months of
approval of the Special Exception, or the Special Exception is void. 8.
An approved building permit for the addition and/or an updated business
license for the increased numbers must be obtained within six (6) months
or the Special Exception is void. The home must maintain all licenses
without a 12-month lapse or the Special Exception is void. 9. If
wheelchair bound persons reside in the residence all 2010 ADA
Standards for Accessible Design requirements must be met, including but
not limited to: · All doorways must be at least 3 feet wide. · At
least one bathroom that permits a wheelchair dependent person to use all
bathroom facilities unimpeded.
4. Z-21-27 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Osbon
Properties requesting a change of zoning from Zone B-2 (General
Business) to Zone PUD (Planned Unit Development) affecting
property containing 0.83 acres and known as 1285 Broad Street. Tax Map
036-4-141-00-0 DISTRICT 1 1. Permitted uses of the site be limited
to no more than 58 apartment units, retail and restaurant development.
2. The total height of the structure shall not exceed 4 stories or 55 feet,
to include any attached or detached structures. 3. The overall density
shall not exceed 70 units per acre.4. The total commercial space shall
not exceed 25 percent of the gross floor area of the building. 5. On-
site dumpster and enclosure shall meet all regulations set forth by the
City. 6. There shall no required front setback on Jones Street, a
minimum 5 feet setback on Broad Street and 0 feet or greater than 3 feet
on the side property lines. 7. There shall be no minimum lot coverage.
8. A fence or screen wall in the required front yard shall not exceed
six (6) feet in height. 9. Any outdoor storage and mechanical systems,
Attachments
including HVAC units, shall be limited to enclosed buildings or
screening with a 6-foot-tall wood privacy fence or masonry wall or an
acceptable size or material approved by the Historic Preservation
Commission. 10. No freestanding signs will be permitted on the
property. Any building or wall mounted signs require approval of a
Certificate of Appropriateness since the site is located within a historic
district. These signs are limited to a maximum surface area of 2 square
feet per linear foot. Projecting signs may not extend more than 5 feet
from the face of the wall except for canopy or awning mounted signs.
Window signs may not occupy more than 20 percent of the area of any
window. 11. Lighting in the parking lot be directed away from nearby
residences. 12. Exterior elevations and materials must receive final
approval from the Historic Preservation Commission or HPC. 13. Minor
changes to an approved PUD site plan may be handled administratively
by the Planning Director or his/her designee. 14. Any changes deemed
major will trigger the need to amend the original PUD site plan and
require Augusta Commission approval and subsequent HPC approvals.
5. Z-21-28 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Diane
Johnston, on behalf of Herbert L. Judon Jr., requesting a change of
zoning from Zone A (Agricultural) to Zone HI ( Heavy Industry)
affecting approximately 77 acres known as part of 1501 Aviation Way.
Tax Map 159-0-002-00-0 DISTRICT 1 1. The Concept Plan,
supplied with the Zoning Application, is for illustrative purposes only
and does not indicate approval of a Site Plan in the future. 2. The
project proposed for the North Development Area, as outlined on the
Concept Plan, shall comply with all development standards and
regulations set forth by the City of Augusta, GA at the time of
development. 3. Building height is limited to 44.5 feet in height, not to
exceed 300 feet, or as approved by the FAA, whichever height is higher.
4. Adherence to Augusta’s Flood Damage Prevention Ordinance,
including the requirement that all new construction be elevated to 3’
above the Base Flood Elevation (BFE), is required. 5. Corp of
Engineers permitting is required for any wetlands disturbance and must
be submitted prior to issuance of a Land Disturbance Permit. 6. A
streetyard is required on the road frontage of Doug Barnard Parkway, for
any construction done on the subject property; however, said streetyard
must conform to FAA requirements and the FAA-approved Wildlife
Hazard Management Plan, which may include small or medium trees
being planted in lieu of the required large trees, or no trees at all. All
other components of Tree Ordinance compliance may be waived at the
discretion of the Planning and Development Director for Airport safety,
Attachments
including compliance with FAA requirements and / or the Airport’s
Wildlife Hazard Management Plan.
6. Z-21-30 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by R. T.
Bailey Construction requesting a change of zoning from Zone R-1 (One-
family Residential) and Zone R-1C (One-family Residential) to Zone
R-1C affecting property containing approximately 148 acres and known
as 2370 Willis Foreman Road. Tax Map 194-0-032-01-0 DISTRICT 8
1. This development shall substantially conform to the concept plan
submitted with the rezoning application. 2. Conduct a traffic study to
assess whether acceleration / deceleration lanes are needed. 3.
Sidewalks must be provided on at least one side of the street within the
development and comply with ADA standards. 4. Provide walking
trails and pathways to connect area of the development 5. Extend
sidewalk on the side adjacent to the property along Willis Foreman Road.
6. Must comply with all aspects of the Augusta Tree Ordinance. 7.
Street lights will need to be installed and operating (or bonded) prior to
Final Plat approval. This project shall comply with all development
standards
Attachments
7. Z-21-31 – A petition by Airgas USA, LLC requesting a change of zoning
from Zone LI (Light Industry) to Zone HI (Heavy Industry) affecting
property containing 6.55 acres and known as 1317 Columbia Nitrogen
Drive. Tax Map 062-0-006-00-0 DISTRICT 1 1. The Concept Plan,
supplied with the Zoning Application, is for illustrative purposes only
and does not indicate approval of a Site Plan in the future. 2. Any
future project on the subject property shall comply with all development
standards and regulations set forth by the City of Augusta, GA at the time
of development. 3. Any future development on the property, to
include the proposed above ground fueling area and the above ground
fuel storage tank, should be constructed to be “substantially free from
flooding”. An as-built certification letter from a GA licensed design
engineer must be submitted, prior to usage of the proposed above ground
fueling area and above ground fuel storage tank, certifying that the above
ground fueling area and the above ground fuel storage tank were
constructed and installed to be “substantially free from flooding”. 4.
The above ground fueling area and the above ground fuel storage tank
must be anchored to prevent floatation and lateral movement. 5. The
above ground fueling area and the above ground storage must meet all of
the requirements of the Augusta Fire Department and construction must
Attachments
be approved by the Augusta Fire Department prior to usage. 6. Corp
of Engineers permitting is required for any wetlands disturbance and
must be submitted prior to issuance of a Land Disturbance Permit. 7.
A streetyard in compliance with the Augusta Tree Ordinance is required
on all four road frontages at the time of development.
PUBLIC SERVICES
8.Motion to approve the intent of the Administrator's recommendation to
purchase three sculptures with funding of $100,000 from the current 2020
capital outlay budget and to do this every two years with the next funding
in the year 2023 and again in 2025 with reevaluation in the year 2027 to
support the continuation of the sculpture trail. (Approved by Public
Services Committee April 13, 2021)
Attachments
9.Motion to approve the expenditure of $29,000 for the cost of asbestos
removal prior to the demolition of the existing maintenance buildings on
airport property. Per Addendum 1 of bid #20-244, if asbestos was
discovered, the expense for the removal of the asbestos would be added
as a change order. (ITB 20-244) (Approved by Public Services
Committee April 13, 2021)
Attachments
ADMINISTRATIVE SERVICES
10.Motion to approve due to purchases on the individual purchase orders
will exceed $25,000.00 per order. The following annual bid items:
Central Services Department - 21-006 Elevator Maintenance
Agreement; Environmental Services Department - 21-129 Landscape
Maintenance Services; Utilities Department 20-011 Chemicals and 21-
055A Chemicals; Engineering Department 21-100 On-Call ITS
Construction & Emergency Repair. (Approved by Administrative
Services Committee April 13, 2021)
Attachments
11.Motion to approve a one year extension of the Augusta Fleet
Maintenance Contract for 2022 at a cost of $2,963,946.00 to First
Vehicle Services. (REF - RFP 19-225) (Approved by Administrative
Services Committee April 13, 2021)
Attachments
12.
Motion to accept as information and approve moving forward with
Phase 2 of the Comprehensive Fleet Management Operations,
Maintenance and Replacement Policy (Approved by Administrative
Services Committee April 13, 2021) .
Attachments
13.Motion to approve seven (7) Emergency Rehabilitation
projects. (Approved by Administrative Services Committee April 13,
2021)
Attachments
14.Motion to approve Housing and Community Development Department’s
(HCD's) request to provide HOME funding to assist one (1) low to
moderate income homebuyer with gap financing, down payment and
closing cost to purchase a home though the Homebuyer Subsidy
Program. (Approved by Administrative Services Committee April 13,
2021)
Attachments
15.Motion to approve new titles change for IT executive staff from Director
and Deputy Director to Chief Information Officer and Deputy Chief
Information Officer. (Approved by Administrative Services
Committee April 13, 2021)
Attachments
16.Motion authorize the Clerk of Commission Office to maintain control of
and schedule use of the following rooms in the Municipal Building: 1)
The Commission Chambers 2)3) Commission Executive
Session Conference Room 293 4) Conference Room 292 and 5)
Conference Room 291. (Approved by Administrative Services
Committee April 13, 2021)
Attachments
17.Motion to accept as information the Investment Grade Audit Report and
proceed with Phase 2 of the process to enter into a Performance Contract
with Trane, Inc. – details and financials to follow after procurement
biding. (REF 18-164) (Approved by Administrative Services
Committee April 13, 2021)
Attachments
FINANCE
18.
Motion to approve authorizing the Administrator to organize a budget
work session and an American Rescue Plan work session for the
Commission in May. (Approved by Finance Committee April 13,
2021)
Attachments
ENGINEERING SERVICES
19.Motion to approve transfer of ownership from Advanced Disposal
Services Augusta, LLC to Waste Management, Inc. and to authorize the
Mayor to execute a Consent to Change in Control. (Approved by
Engineering Services April 13, 2021)
Attachments
20.Motion to approve professional services contract with WK Dickson for
Phase 3 Design of the Camp Hancock Sewer Basin Outfall Infrastructure
Rehabilitation Plan recommendations in the amount of $280,000.00.
(Approved by Engineering Services April 13, 2021)
Attachments
21.Motion to approve award of Bid Item #21-137 to Blair Construction, Inc.
to construct the Fort Gordon Cyber CoE Campus Utilities Project D2
(MCA-2) under the Task Order Program RFQ #18-263 in the amount of
$470,414.00. (Approved by Engineering Services April 13, 2021)
Attachments
22.Motion to determine that Crescent Drive as shown on the attached map
has ceased to be used by the public to the extent that no substantial public
purpose is served by it or that its removal from the county road system is
otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with
the abandoned property to be quit-claimed to the appropriate party(ies),
as provided by law and an easement to be retained over the entire
abandoned portion for existing or future utilities as directed by Augusta
Engineering Department and Augusta Utilities Department. (Approved
by Engineering Services April 13, 2021)
Attachments
23.Motion to determine that the Alley East of Heard Avenue and South of
Central Avenue, as shown on the attached map has ceased to be used by
the public to the extent that no substantial public purpose is served by it
or that its removal from the county road system is otherwise in the best
public interest, and to receive as information the results of the public
hearing held regarding the issue of abandonment pursuant to O.C.G.A.
Attachments
§32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be retained
over the entire abandoned portion for existing or future utilities as
directed by Augusta Engineering Department and Augusta Utilities
Department and adopt the attached Resolution. (Approved by
Engineering Services April 13, 2021)
24.Motion to approve and provide funding for emergency repair to the
main Storm Drain System and the Main Sewage Line serving the
Fairwoods Subdivision at Nance Blvd. (Approved by Engineering
Services Committee April 13, 2021)
Attachments
25.Motion to approve the installation of fully functional Traffic Signal
Lights at the following intersections: 1)Tobacco Road/ Talbot Ave and
Windsor Spring Rd/ Inverness Dr. (Approved by Engineering
Services April 13, 2021)
Attachments
PETITIONS AND COMMUNICATIONS
26.Motion to approve the minutes of the Regular Meeting of the
Commission held on April 1, 2021 and Special Called Meeting held April
13, 2021.
Attachments
APPOINTMENT(S)
27.Motion to approve the appointment of Mr. Tony Williamson to the
Housing & Community Development Citizens Advisory Board
representing District 2.
Attachments
28.Motion to approve the appointment of Mr. Kenneth Cone to the
Augusta Port Authority representing District 3.Attachments
29.Motion to appoint Dr. Marquez Hall- ARC Historic Preservation
Commission; Mr. Wendell Morgan- Animal Control Board and
reappoint Mr. J. R. Riles to the Augusta Personnel Board representing
District 9.
Attachments
OTHER BUSINESS
30.Motion to approve Alcohol Ordinance: request approval of amendments
to the Augusta, Georgia Code, Title 6, Chapter 2, Article 1, Alcoholic
Beverages, to include licensing requirements and definition for Indoor
Amusement and Recreational Gaming as a business type that is eligible
for an Incidental Alcohol License. (Approved by Commission April 1,
2021-second reading)
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
4/20/2021
AUGUSTA COMMISSION
REGULAR AGENDA
4/20/2021
(Items 31-42)
PLANNING
31. Z-21-21 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Yagya
Nidhi Puri requesting a change of zoning from Zone R-1A (One-family
Residential) to Zone R-3A (Multiple-family Residential) affecting
property containing 0.77 acres and known as 108 Skinner Road. Tax Map
011-0-178-00-0 CONTINUED from March 1, 2021 meeting DISTRICT
7 1. The proposed development shall substantially conform to the
concept plan and elevations submitted with the rezoning application. 2.
Proposed buildings shall not exceed 1 story nor contain more than 6 total
dwelling units. 3. Any parking or security lighting shall be directed
away from adjoining residential properties. 4. Install sidewalks along
Skinner Road adjacent to the property. 5. Must comply with all
aspects of the Augusta Tree Ordinance. 6. This project shall comply
with all development standards and regulations set forth by the City of
Augusta, GA at the time of development.
Attachments
32.Z-21-24 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by James
Trotter, on behalf of Purko Builders Inc., requesting a change of zoning
from Zone R-1A (One-family Residential) to Zone R-1E (One-family
Residential) affecting property containing approximately 4 acres and
known as 3055 and 3061 Dennis Road. Tax Map 007-1-006-00-0 and
006-0-039-00-0 DISTRICT 7 1. The proposed development shall
substantially conform to the concept plan submitted with the rezoning
application.2. Conduct a traffic study to assess whether acceleration /
deceleration lanes are needed. 3. Provide sidewalks along at least one
side of all internal streets and meet all standards of the Augusta Traffic
Engineering Department, including handicap access, where required.
4. Adequate off-street parking must be provided for this development.
Based on the plan, a minimum of 6 additional paved spaces are required.
5. Alice Lane to be improved from the intersection to the end of Lot
17. If the total distance of internal streets is longer than 150 feet there
must be an approved turn-around area for fire apparatus. 6. Shift the
lot lines of Lots 20 – 22 so that Lot 20 meets the minimum front setback
requirements. 7. A Stormwater Management Plan is required at the
time of Site Plan submittal. 8. Review of any future Site Plan be
jointly conducted with Columbia County, since there is a high likelihood
that water and sewer will have to come from Columbia County and
stormwater outfall flows into Columbia County. 9. The project shall
comply with all development standards and regulations set forth by the
City of Augusta, GA at the time of development, including but not
limited to the Augusta Tree Ordinance.
Attachments
33. Z-21-29 – A request for concurrence with the Augusta Georgia Planning
Commission to deny a petition by Guru Darshan, LLC requesting a
change of zoning from Zone A (Agricultural) to Zone B-2 (General
Business) affecting property containing approximately 1 acre and known
as 2657 Tobacco Road. Tax Map 140-2-002-00-0 DISTRICT 4
Attachments
PUBLIC SAFETY
34.Motion to accept CJCC FY21 Supplemental Grant award in the amount
of $20,318. This is a supplemental grant award to the already approved
CJCC FY21 Grant for Accountability Court.
Attachments
35.Attachments
Motion to approve assigning the honorary road name of Rev. Clyde Hill
Way to Chestnut Street. (Deferred from Public Safety Committee
April 13, 2021 meeting)
36.Motion to approve the appointment of Chris Rockwell, EMS
Chief, Augusta Fire Department to the EMS/Ambulance Quality of
Service Subcommittee. (Requested by Commissioner Ben Hasan)
Attachments
37.Discuss a request from the Richmond County Sheriff's Office (RCSO)
relative to the inmate commissary and telephone call profits be returned
to Sheriff's Office for jail maintenance and upkeep. (No
recommendation from Public Safety Committee April 13, 2021)
Attachments
FINANCE
38.Consider request from Probate Judge Harry James regarding a new staff
position in the Probate Court. (Approved Administrative Services
Committee and No recommendation from Finance Committee April
13, 2021)
Attachments
ENGINEERING SERVICES
39.As requested by the Commission on March 16, 2021, status on submittal
of 1947 Eagle Way to 1568 Broad Street Facility Phase 2 relocation
improvements construction plan and funding source(s) by April 13th to
Augusta Commission for Phase 2 Improvements final approval.
(Requested by Commissioner Brandon Garrett)
Attachments
APPOINTMENT(S)
40.Nominate and appoint Mr. Michael Woods to Richmond County
Sheriff's Merit Board to the seat held by (Requested by Commissioner
Dennis Williams)
Attachments
ADMINISTRATOR
41.Discussion: Review of Recommended Guidelines to Return to Outdoor
Events Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
42.Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
4/20/2021 2:00 PM
Mr. Robert W. Lee
Department:
Department:
Caption: Mr. Robert W. Lee regarding support from Mayor Davis to
musical message of hope.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Ms. Deloris OpapeJo
Department:
Department:
Caption: Ms. Deloris OpapeJo regarding Black Lives Matters
Movement.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Dr. Rebecca G. Harper
Department:
Department:
Caption: Dr. Rebecca G. Harper regarding Aiken Augusta Swim League
Partnership and grant awarded for swim lessons.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Mr. Graylen Bell
Department:
Department:
Caption: Mr. Graylen Bell regarding application for Small Business
Relief vs. PRP/EIOL
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Ms. Anaya S. Price
Department:
Department:
Caption:Ms. Anaya S. Price regarding small business funding and
application process.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Z-21-23
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-23 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by James G. Swift and Associates, on behalf of Which
Two LLC and Pollock Company, requesting a Special
Exception to construct individual buildings, whether
freestanding or attached, which would exceed 15,000 gross
square feet of area in the B-1 (Neighborhood Business) Zone per
Section 21-2-(a) of the Comprehensive Zoning Ordinance
affecting property containing 1.94 acres and known as 1711
Central Avenue (aka 1709 Central Avenue). Tax Map 045-3-
426-00-0 DISTRICT 1 1. Any outdoor lighting shall be
directed away from nearby residences. 2. Must comply with
all aspects of the Augusta Tree Ordinance. 3. This project
shall comply with all development standards and regulations set
forth by the City of Augusta. GA at the time of development.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:Cover Memo
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Z-21-25
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-25 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Angel’s Personal Care Home Inc., on behalf of Angel
Dunn, requesting a change of zoning from Zone R-1A (One-
family Residential) to Zone R-3A (Multiple-family
Residential) to expand an existing Family Personal Care
Home into a Group Personal Care Home affecting property
containing 4.83 acres and known as 2620 Richmond Hill Road.
Tax Map 097-2-163-00-0 DISTRICT 2 1. The only
permissible uses of the property shall be a Group Personal Care
Home or a single-family residence. 2. No detached residential
space shall be used or added to the property for accommodation
of residents. 3. A directional sign with the address clearly
labeled with reflective lettering will be placed at the entrance to
assist emergency personnel should they be called to the facility.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:Cover Memo
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Z-21-26
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-26 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Angel’s Personal Care Home Inc., on behalf of
Angel Dunn, requesting a Special Exception to expand an
existing Family Personal Care Home into a Group Personal Care
Home per Section 16-2 (d) of the Comprehensive Zoning
Ordinance for Augusta Georgia affecting property affecting
property containing 4.83 acres and known as 2620 Richmond
Hill Road. Tax Map 097-2-163-00-0 DISTRICT 2 1.
Approval of Z-21-25 to rezone the property to R-3A (Multiple-
family Residential). 2. The home addition must be completed
and a Certificate of Occupancy issued before the increased
residents may be allowed to move in. The home will be limited
to no more than 15 clients. The exact number shall be
determined by Building and Fire Department officials. 3. The
home shall be staffed and maintained in compliance with all
State Department of Community Health regulations for a Group
Personal Care Home. 4. No detached residential space shall
be used or added to the property for accommodation of
residents. 5. A directional sign with the address clearly
labeled with reflective lettering will be placed at the entrance to
assist emergency personnel should they be called to the facility.
6. At least one ADA compliant paved parking space must be
provided for the use of residents. 7. The applicant must
receive an updated City of Augusta business license for the
expanded number of residents and continue to maintain a license
with the State of Georgia. Proof of compliance with the
minimum requirements of Chapter 290-2-5-18 of the O.C.G.A
must be provided, and the applicant must provide annual
inspection reports. All requirements must be met within six (6)
months of approval of the Special Exception, or the Special
Exception is void. 8. An approved building permit for the
addition and/or an updated business license for the increased
numbers must be obtained within six (6) months or the Special
Cover Memo
Exception is void. The home must maintain all licenses without
a 12-month lapse or the Special Exception is void. 9. If
wheelchair bound persons reside in the residence all 2010 ADA
Standards for Accessible Design requirements must be met,
including but not limited to: · All doorways must be at least
3 feet wide. · At least one bathroom that permits a
wheelchair dependent person to use all bathroom facilities
unimpeded.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Z-21-27
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-27 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Osbon Properties requesting a change of zoning from
Zone B-2 (General Business) to Zone PUD (Planned Unit
Development) affecting property containing 0.83 acres and
known as 1285 Broad Street. Tax Map 036-4-141-00-0
DISTRICT 1 1. Permitted uses of the site be limited to no
more than 58 apartment units, retail and restaurant development.
2. The total height of the structure shall not exceed 4 stories
or 55 feet, to include any attached or detached structures. 3.
The overall density shall not exceed 70 units per acre.4. The
total commercial space shall not exceed 25 percent of the gross
floor area of the building. 5. On-site dumpster and enclosure
shall meet all regulations set forth by the City. 6. There shall
no required front setback on Jones Street, a minimum 5 feet
setback on Broad Street and 0 feet or greater than 3 feet on the
side property lines. 7. There shall be no minimum lot
coverage. 8. A fence or screen wall in the required front yard
shall not exceed six (6) feet in height. 9. Any outdoor storage
and mechanical systems, including HVAC units, shall be limited
to enclosed buildings or screening with a 6-foot-tall wood
privacy fence or masonry wall or an acceptable size or material
approved by the Historic Preservation Commission. 10. No
freestanding signs will be permitted on the property. Any
building or wall mounted signs require approval of a Certificate
of Appropriateness since the site is located within a historic
district. These signs are limited to a maximum surface area of 2
square feet per linear foot. Projecting signs may not extend more
than 5 feet from the face of the wall except for canopy or awning
mounted signs. Window signs may not occupy more than 20
percent of the area of any window. 11. Lighting in the parking
lot be directed away from nearby residences. 12. Exterior
elevations and materials must receive final approval from the
Historic Preservation Commission or HPC. 13. Minor changes
Cover Memo
to an approved PUD site plan may be handled administratively
by the Planning Director or his/her designee. 14. Any changes
deemed major will trigger the need to amend the original PUD
site plan and require Augusta Commission approval and
subsequent HPC approvals.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Z-21-28
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-28 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Diane Johnston, on behalf of Herbert L. Judon Jr.,
requesting a change of zoning from Zone A (Agricultural) to
Zone HI ( Heavy Industry) affecting approximately 77 acres
known as part of 1501 Aviation Way. Tax Map 159-0-002-00-0
DISTRICT 1 1. The Concept Plan, supplied with the
Zoning Application, is for illustrative purposes only and does
not indicate approval of a Site Plan in the future. 2. The
project proposed for the North Development Area, as outlined
on the Concept Plan, shall comply with all development
standards and regulations set forth by the City of Augusta, GA at
the time of development. 3. Building height is limited to 44.5
feet in height, not to exceed 300 feet, or as approved by the
FAA, whichever height is higher. 4. Adherence to Augusta’s
Flood Damage Prevention Ordinance, including the requirement
that all new construction be elevated to 3’ above the Base Flood
Elevation (BFE), is required. 5. Corp of Engineers permitting
is required for any wetlands disturbance and must be submitted
prior to issuance of a Land Disturbance Permit. 6. A
streetyard is required on the road frontage of Doug Barnard
Parkway, for any construction done on the subject property;
however, said streetyard must conform to FAA requirements and
the FAA-approved Wildlife Hazard Management Plan, which
may include small or medium trees being planted in lieu of the
required large trees, or no trees at all. All other components of
Tree Ordinance compliance may be waived at the discretion of
the Planning and Development Director for Airport safety,
including compliance with FAA requirements and / or the
Airport’s Wildlife Hazard Management Plan.
Background:
Analysis:
Cover Memo
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Z-21-30
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-30 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by R. T. Bailey Construction requesting a change of
zoning from Zone R-1 (One-family Residential) and Zone
R-1C (One-family Residential) to Zone R-1C affecting
property containing approximately 148 acres and known as 2370
Willis Foreman Road. Tax Map 194-0-032-01-0 DISTRICT 8
1. This development shall substantially conform to the
concept plan submitted with the rezoning application. 2.
Conduct a traffic study to assess whether acceleration /
deceleration lanes are needed. 3. Sidewalks must be provided
on at least one side of the street within the development and
comply with ADA standards. 4. Provide walking trails and
pathways to connect area of the development 5. Extend
sidewalk on the side adjacent to the property along Willis
Foreman Road. 6. Must comply with all aspects of the
Augusta Tree Ordinance. 7. Street lights will need to be
installed and operating (or bonded) prior to Final Plat approval.
This project shall comply with all development standards
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Z-21-31
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-31 – A petition by Airgas USA, LLC requesting a change
of zoning from Zone LI (Light Industry) to Zone HI (Heavy
Industry) affecting property containing 6.55 acres and known as
1317 Columbia Nitrogen Drive. Tax Map 062-0-006-00-0
DISTRICT 1 1. The Concept Plan, supplied with the
Zoning Application, is for illustrative purposes only and does
not indicate approval of a Site Plan in the future. 2. Any
future project on the subject property shall comply with all
development standards and regulations set forth by the City of
Augusta, GA at the time of development. 3. Any future
development on the property, to include the proposed above
ground fueling area and the above ground fuel storage tank,
should be constructed to be “substantially free from
flooding”. An as-built certification letter from a GA licensed
design engineer must be submitted, prior to usage of the
proposed above ground fueling area and above ground fuel
storage tank, certifying that the above ground fueling area and
the above ground fuel storage tank were constructed and
installed to be “substantially free from flooding”. 4. The
above ground fueling area and the above ground fuel storage
tank must be anchored to prevent floatation and lateral
movement. 5. The above ground fueling area and the above
ground storage must meet all of the requirements of the Augusta
Fire Department and construction must be approved by the
Augusta Fire Department prior to usage. 6. Corp of Engineers
permitting is required for any wetlands disturbance and must be
submitted prior to issuance of a Land Disturbance Permit. 7.
A streetyard in compliance with the Augusta Tree Ordinance is
required on all four road frontages at the time of development.
Background:
Analysis:
Cover Memo
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Public art purchases
Department:
Department:
Caption:Motion to approve the intent of the Administrator's
recommendation to purchase three sculptures with funding of
$100,000 from the current 2020 capital outlay budget and to do
this every two years with the next funding in the year 2023 and
again in 2025 with reevaluation in the year 2027 to support the
continuation of the sculpture trail. (Approved by Public
Services Committee April 13, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Quintech Change Order #1 Asbestos Removal
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the expenditure of $29,000 for the cost of
asbestos removal prior to the demolition of the existing
maintenance buildings on airport property. Per Addendum 1 of
bid #20-244, if asbestos was discovered, the expense for the
removal of the asbestos would be added as a change order. (ITB
20-244) (Approved by Public Services Committee April 13,
2021)
Background:The awarded demolition contractor Quintech Solutions has
provided by request three (3) quotes to remove the selected
asbestos at the site. Morris Insulation & Environmental of
Augusta provided the lowest competitive quote to Quintech
Solutions at $29,000.
Analysis:By requesting the original contractor of the project to provide
three (3) asbestos removal quotes, it has insured that due
diligence has been performed in obtaining the lowest amount to
be charged for this change order.
Financial Impact:$29,000
Alternatives:To Deny
Recommendation:Augusta Aviation Commission requests approval of Quintech
Change Order #1 Asbestos Removal.
Funds are
Available in the
Following
Accounts:
551081118-5413120 CARES Act Grant (Federal)
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Augusta Regional Airport
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
2020 and 2021 Annual Bid Recommendation of Award
Department:Procurement
Department:Procurement
Caption:Motion to approve due to purchases on the individual purchase
orders will exceed $25,000.00 per order. The following annual
bid items: Central Services Department - 21-006 Elevator
Maintenance Agreement; Environmental Services Department
- 21-129 Landscape Maintenance Services; Utilities
Department 20-011 Chemicals and 21-055A
Chemicals; Engineering Department 21-100 On-Call ITS
Construction & Emergency Repair. (Approved by
Administrative Services Committee April 13, 2021)
Background:Each item has been bid through the sealed bid process as
directed in the Augusta Procurement Code. The User
Departments have reviewed the submittals and has presented a
recommendation of award to the Procurement Department.
Analysis:The User Departments are responsible for the purchase of the
items listed on the individual bids.
Financial Impact:Purchases will be made on an as needed basis. Various funds
provided by the User Departments.
Alternatives:Not to award and require the User Departments to follow the
purchasing guidelines as listed in the Augusta Procurement Code
for each individual purchase.
Recommendation:Approve the recommendation as submitted by the User
Departments.
Funds are
Available in the
Following
Accounts:
Various funds provided by the User Departments.Cover Memo
REVIEWED AND APPROVED BY:
Cover Memo
Local Vendors 2020 Amounts Budget Comments
21-006 $33,964.00 $35,000.00
21-129 Local Vendors $37,200.00 $40,000.00
20-011 339443.54 $50,000.00
PROCUREMENT SOURCE SELECTION METHODS AND CONTRACT AWARDS
Central Services Department
Elevator Maintenance
Agreement Thyssekrupp Elevator
Environmental Services Department
Landscape
Maintenance Services Davis Landscape Company
Chemicals
Utilites Department
Aqua Smart
Sec. 1-10-48. Generally.
Purpose:
Sec. 1-10-58. Annual contracts.
Purchases on the following annual bid items will exceed $25,000.00 per order:
Description Recommended Vendors
The following sections provide detailed information concerning the use of the seven (7) source selection methods available for use for the procurement of commodities,
services and construction products for Augusta, Georgia. The seven methods are:(1) sealed bids, (2) sealed proposals, (3) special services, (4) quotations or informal bids,
(5) sole source, (6) emergency procurement and (7) annual contracts.
A significant portion of the Augusta, Georgia Annual Budget is committed each year to various purchase contracts such as raw materials, equipment, equipment
parts or components, general supplies, and professional and non-professional services. Therefore, it is essential that maximum value be obtained for each public
tax dollar spent. A proven technique for obtaining this goal is through the annual bid contract process,
Upon approval of an annual contract by the Board of Commissioners (or the Administrator for annual bids of up to $25,000), any using agency may order supplies or
services under such annual contract as needed up to the maximum amount approved in the annual bid.
21-055A 127062.95 $1,000,000.00
$71,164.00Total
Sec. 1-10-58. Annual Contracts.
Purchases on the following annual bid items will exceed $25,000.00 per order:
Upon approval of an annual contract by the Board of Commissioners (or the Administrator for annual bids of up to $25,000), any using
agency may order supplies or services under such annual contract as needed up to the maximum amount approved in the annual bid.
Chemicals
1.) CarbPure Technologies,
LLC
2.) Chemrite, Inc.
3.) Polydyne, Inc.
4.) Unifilt Corp, Inc.
5.) Univar Solutions USA, Inc.
Invitation To RE-Bid
Sealed bids will be received at this office until Wednesday, January 6, 2020 @ 11:00 a.m. (Opening via ZOOM – ID 995
2347 0753; Password – 497456) for furnishing:
RE-BID ITEMS UTILITIES DEPARTMENT - ANNUAL CONTRACT
COMMODITY CODE (Bid Items may have more parent codes)
Re-Bid Item 21-055A Chemicals 001-998-24; 015-190-00
Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams Procurement Department
535 Telfair Street - Room 605,
Augusta, Georgia 30901
706-821-2422
RE-Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Documents may be examined during regular business hours at Augusta, GA Procurement
Department.
All questions must be submitted in writing by fax to 706 821-2811 or email to procbidandcontract@augustaga.gov to the office of the Augusta, Georgia Procurement Department by Friday, December 18, 2020 @ 5:00 P.M. No bid will be
accepted by fax or email; all must be received by mail or hand delivered.
No re-bids may be withdrawn for a period of ninety (90) days after bids have been opened.
Invitation for re-bids and specifications. An invitation for re-bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are not
waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall
be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of RE-BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of RE-BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail; fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax; all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Revised: 8/3/2016
OFFICIAL
21-055A OFFICIAL TAB SHEET 1 of 2
VENDORS
CarbPureTechnologies, LLC
8051 E. Maplewood Ave.,
Ste 210
Greenqwood Village, CO
80111
Cabot Norit Americas,
Inc.
3200 University Ave
Marshall, TX 75670
Carbon Activated Corp
2250 S. Central
Compton, CA 90220
Chemrite, Inc.
5202 Belle Wood Court,
Suite 104
Buford, GA 30518
Pencco, Inc.
P. O. Box 600
San Felipe, TX 77473
Polydyne, Inc
One Chemical Plant Rd
Riceboro, GA 31323
Unifilt Corporation
P. O. Box 614
Ellwood City, PA 16117
Univar Solutions USA, Inc.
29601 45th Ave. S.
Kent, WA 98032
The Dycho Company, Inc.
412 Meridian Street
Niota, TN 37826
Attachment B Yes Yes Yes Yes Yes Yes Yes Yes Yes
E-Verify 972943 386498 972568 101238 183453 115171 169321 176511 288043
Save Form Yes Yes Yes Yes Yes Yes Yes Yes Yes
1) Anthracite
Cost per 52 lb. Bag NB NB $15.40 NB NB NB $12.9963/bag NB NB
2) Cationic Polymer C339
Cost per Pound NB NB NB NB NB ($0.770/lb x 9.67lbs/Gal. =
$7.446/Gallon)NB NB NB
Cost per Gallon NB NB NB NB NB $7.446/Gallon NB NB NB
3) Hydrofluorosilicic Acid
Re-Bid Opening Bid Item #21-055A Chemicals – Annual Contract
for Augusta, Georgia - Utilities Department
Re-Bid Due: Wednesday, January 6, 2021 @ 11:00 a.m. via ZOOM
Total Number Specifications Mailed Out: 44
Total packages submitted: 10
Total Noncompliant: 1
OFFICIAL
21-055A OFFICIAL TAB SHEET 2 of 2
Re-Bid Opening Bid Item #21-055A Chemicals – Annual Contract
for Augusta, Georgia - Utilities Department
Re-Bid Due: Wednesday, January 6, 2021 @ 11:00 a.m. via ZOOM
Cost per Pound/Gallon NB NB NB NB $2.2491/gal NB NB $1.8000
$2.092/gal*
($0.2092/lb*/$418.40/Ton
*)
*23% H2SiF6 Assay Adj.
Basis; 22.5 Tons
Min/Shipment
1st stop free; $75/per stop
for each additional stop
thereafter.
7-10 WD ARO
4) Potassium Permanganate
Cost per Pail NB NB NB $87.91
18 pail minimum NB NB NB $107.25 or
$1.9500/lb NB
5) Powered Activated Carbon
(PAC)
Cost per Pound
$1,050.00/20-ton (40,000
lb)
$1,180.00/15-ton (30,000
lb)
$1,380.00 per ton $1,640.00 $1,219.00 NB NB NB NB NB
Minimun Delivery Quanity 15 Tons 20,000 lbs (10 tons)10 tons 10 tons NB NB NB NB NB
Total Bid Quote $1,380.00 $319,920.00 $186,014.76 $119,136.00 $62,382.24 $68,700.00
See Exception
*****Sterling Water Technologies, LLC , P. O. Box 602; Columbia, TN 38402 - NON-COMPLIANT - LATE SUBMITTAL*****
CABOT NORIT AMERICAS INC. AMBER LEWIS OR BID AND CONTRACT DEPT. 3200 UNIVERSITY AVE MARSHALL, TX 75670
UNIFILT CORPORATION JULIE NOCERA OR BID AND CONTRACT DEPT. PO BOX 614 ELLWOOD CITY, PA 16117
UNIVAR USA INC. LINDA CAMPBELL OR BID AND CONTRACT DEPT. 4 STEEL ROAD EAST MORRISVILLE, PA 19067
THE DYCHO COMPANY INC. J. ROBERT SHAMBLIN OR BID AND CONTRACT DEPT. 412 MERIDIAN ST NIOTA, TN 37826
CARBON ACTIVATED CORPORATION NII-AKWEI ACQUAYE OR BID AND CONTRACT DEPT. 2250 S. CENTRAL AVENUE COMPTON, CA 90220
CARBPURE TECHNOLOGIES, LLC TOM STOCKER OR BID AND CONTRACT DEPT. 8051 E. MAPLEWOOD, SUITE 210 GREENWOOD VILLAGE, CO 80111
MOSAIC GLOBAL SALES, LLC HEIDI SCHMITZ OR BID AND CONTRACT DEPT. 13830 CIRCA CROSSING DR. LITHIA, FL 33547
CABOT NORIT AMERICAS INC. AMBER LEWIS OR BID AND CONTRACT DEPT. PO BOX 790 MARSHALL, TX 75671
STERLING WATER TECHNOLOGIES DONALD C. HELWIG OR BID AND CONTRACT DEPT. P.O. BOX 602 COLUMBIA, TN 38402-0602
BURNETT LIME CO., INC. HUGH BURNETT OR BID AND CONTRACT DEPT. 7095 HIGHWAY 11 CAMPOBELLO, SC 29322
ALLIED UNIVERSAL CORPORATION CATHERINE GUILLARMOD OR BID AND CONTRACT DEPT. 3901 NW 115TH AVENUE MIAMI, FL 33178
CHEMTRADE CHEMICALS US LLC BID AND CONTRACT DEPT. 90 EAST HALSEY ROAD, SUITE #200 PARSIPPANY, NJ 07054
GEO SPECIALTY PASTY HALE/ADAM JOHNSON/BRENDA
OWENS OR BID AND CONTRACT DEPT. 9213 ARCH STREET PIKE LITTLE ROCK, AR 72206
POLYDYNE, INC. SANDY WELLS/MARK SCHLAG OR BID AND CONTRACT DEPT. 1 CHEMICAL PLANT ROAD RICEBORO, GA 31323
EVER ZINO ANA ARROYO OR BID AND CONTRACT DEPT. 3600 GLENWOOD AVAENUE, SUITE 250 RALEIGH, NC 27612
CARUS CORPORATION SAMANTHA PUMO/BARBIE SMITH OR BID AND CONTRACT DEPT. 315 FIFTH STREET PERU, IL 61354
AQUA SMART, INC. ADAM GROSSBLATT OR BID AND CONTRACT DEPT. 4445 COMMERCE DRIVE, SW ATLANTA, GA 30336
NORWECO INC. ASHLEY SAUNDERS OR BID AND CONTRACT DEPT. 220 REPUBLIC STREET NORWALK OHIO 44857
PENCCO, INC. SARAH DUFFY OR BID AND CONTRACT DEPT. 831 BARTLETT ROAD SEALY, TX 77474
SOLUTION FOR PURIFIEDWORLD LINDA BALL OR BID AND CONTRACT DEPT. 2535 JASON COURT OCEANSIDE, CA 92056
WATER & WASTEWATER TREATMENT CHEMICAL SYSTEM GARY LOUGHMILLER OR BID AND CONTRACT DEPT. P.O. BOX 810 ZELLWOOD, FL 32798
INDUSTRIAL CHEMICALS, INC. BID AND CONTRACT DEPT. PO BOX 660688 BIRMINGHAM, AL 35266
BRENNTAG MIDSOUTH, INC. ANDREW GARDNER/RANDY SMITH OR BID AND CONTRACT DEPT. 4200 AZALEA DRIVE N. CHARLESTON, SC 29405
PENCCO, INC. BID AND CONTRACT DEPT. PO BOX 600 SAN FELIPE, TX 77473
HARCROS CHEMICAL CO. BID AND CONTRACT DEPT. 4030 FAMBROUGH POWDER SPRINGS, GA 30127
CALCIQUEST, INC. BID AND CONTRACT DEPT. 181 WOODLAWN AVE. BELMONT, NC 28012
SHANNON CHEMICAL CORPORATION KIM D'AMBROSIO OR BID AND CONTRACT DEPT. P.O. BOX 376 MALVERN, PA 19355
ACTICARB USA INC. ANA ARROYO 3600 GLENWOOD AVE., SUITE 250-A RALEIGH, NC 27612-4945
OXBOW ACTIVATED CARBON, LLC BRIANA MUÑOZ 2535 JASON COURT, OCEANSIDE, CA 92056
PAGE 1 OF 2 RE-BID ITEM 21-055A CHEMICALS
SOUTHERN IONICS BID AND CONTRACT DEPT. PO DRAWER 1217 WEST POINT, MS 39773
SOLVAY FLUORIDES, LLC 3333 RICHMOND AVE. HOUSTON, TX 77098
GENERAL CHEMICAL CORP. BID AND CONTRACT DEPT. 90 EAST HALSEY ROAD PARSIPPANY, NJ 07054
C.N. BROWN, INC BID AND CONTRACT DEPT. PO BOX 6336 NORTH AUGUSTA, SC 29861
JCI JONES CHEMICAL, INC. BID AND CONTRACT DEPT. 1500 TARHEEL ROAD CHARLOTTE, NC 28208
SOLVAY FLUORIDES, LLC BID AND CONTRACT DEPT. 3333 RICHMOND AVE. HOUSTON, TX 77098
KC INDUSTRIES, LLC BID AND CONTRACT DEPT. PO BOX 646 MULBERRY, FL 33860
CHEMICAL LIME CO. BID AND CONTRACT DEPT. 2093 BIG STONY CREEK RD RIPPLEMEAD, VA 24150
SHANNON CHEMICAL CORP. 90 EAST HALSEY ROAD PARISIPPANY, NJ 07054
SHERRY JONES PVS CHEMICALS, INC. 10900 HARPER AVENUE DETROIT, MI 48213
PENCCO CARRIE SHOW/ACCOUNT RECEIVABLES P.O. BOX 600 SAN FELIPE, TX 77473
SWEETWATER TECHNOLOGIES P. O. BOPX 602 COLUMBIA, TN 38401
CARBON ACTIVATED CORPORATION 319 CARBON ACTIVATED DRIVE MOUNT HOPE, WV 25880
NALCO PATRICK ST. JULES OR BID AND CONTRACT DEPT. 1601 W. DIEHL ROAD NAPERVILLE, IL 60563
CHEMRITE, INC. 5202 BELLEWOOD COURT, STE. 104 BUFORD, GA 30518
ALLEN SAXON UTILITIES DEPARTMENT WALKER STREET
TESS THOMPSON UTILITIES DEPARTMENT WALKER STREET ODIE DONALD ADMINISTRATOR (ITB ONLY) PHYLLIS JOHNSON
LSBOP/COMPLIANCE OFFICE
RE-BID ITEM #21-055A
CHEMICALS – ANNUAL CONTRACT
FOR UTILITIES DEPARTMENT
BID DUE: WED., JAN. 6, 2020 @11 AM
RE-BID ITEM #21-055A
CHEMICALS – ANNUAL CONTRACT
FOR UTILITIES DEPARTMENT
MAILED: DECEMBER 4, 2020
PAGE 2 OF 2 RE-BID ITEM 21-055A CHEMICALS
Invitation To Bid
Sealed bids will be received at this office until Wednesday, August 26, 2020 @ 11:00 a.m. (Opening via ZOOM – ID #973
3086 3499; Password – 015636) for furnishing:
BID ITEMS UTILITIES DEPARTMENT - ANNUAL CONTRACT
COMMODITY CODE (Bid Items may have more parent codes)
Bid Item 20-011 Chemicals 001-998-24;015-190-00
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams Procurement Department
535 Telfair Street - Room 605,
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Documents may be examined during regular business hours at Augusta, GA Procurement
Department.
All questions must be submitted in writing by fax to 706 821-2811 or email to procbidandcontract@augustaga.gov to
the office of the Augusta, Georgia Procurement Department by Friday, August 14, 2020 @ 5:00 P.M. No bid will be
accepted by fax; all must be received by mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to,
the number of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waiveable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail; fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax; all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 23, 30, August 6, 13, 2020
Metro Courier July 23, 2020
Revised: 8/3/2016
OFFICIAL
20-011 OFFICIAL TAB SHEET 1 of 2
Aqua Smart, Inc.
4445 Commerce Dr. SW
Atlanta, GA 30336
Carus LLC
315 5th Street
Peru, IL 61354
Sterling Water Technologies, Inc.
902 S. High Street
Columbia. TN 38401
Yes Yes Yes
Yes Yes Yes
368582 30030 11815
Yes Yes Yes
Item #Description
Dry Blended
Phosphate
Proposed Dose (ppm)0.50 PPM
(4.17 Pounds Per MGD)
.5 mg/l
4.17 lbs of product per million
gals of treated water;
4.17 lbs x $7.8813 per million
gals of treated water x 6.3 MGD
x 365 = $18,123.05
Estimate 1.5 ppm
(Feed the same dosage as present
product)
CP 2060D, MINIMUN 2
PALLETS/DELIVERY
Cost Per Pound/Gal $2.83 Per Dry Pound 1.89/lb 1.776/lb
Annual Cost $27,136.63 $18,123.05 $51,118.11
Bid Item #20-011 - Chemicals – Annual Contract
for Augusta, Georgia - Utilities Department
Bid Date: Wednesday, September 2, 2020 @ 2:00 p.m. via ZOOM
Total Number Specifications Mailed Out: 36
Total packages submitted: 4
Total Non-Compliant: 0
SAVE FORM
1
VENDOR
ATTACHMENT "B"
ADDENDUM 1 & 2
E-VERIFY #
OFFICIAL
20-011 OFFICIAL TAB SHEET 2 of 2
Aqua Smart, Inc.
4445 Commerce Dr. SW
Atlanta, GA 30336
Carus LLC
315 5th Street
Peru, IL 61354
Sterling Water Technologies, Inc.
902 S. High Street
Columbia. TN 38401
VENDOR
Liquid
Orthophospahte
Proposed Dose (ppm)
0.50 PPM (Dry)
1.45 PPM (Liquid)
1.07 Gallons Per MGD
.5 mg/l
4.17 lbs of product per million
gals of treated water;
4.17 lbs x $0.63 = $2.6271 per
million gals of treated water x
37.5 MGD x 365 = $35,958.43
Estimate 1.5 ppm
(Feed the same dosage as present
product)
CP 723l, MINIMUM 3,900
GALLONS/DELIVERY
Product Cost per
pound
$11.04 Per Gallon
$0.9777 Per Liquid Pound
(11.3 Pounds Per Gallon)
$0.63 0.5266/LB ($5.9721/GAL)
Annual Cost $161,817.05 $35,958.43 $90,252.39
$188,953.68 $54,081.48 $141,370.50
5 Days 7-10 Days 5-7 Days ARO
See Exception
Approximate Delivery
Exceptions
*****SHANNON CHEMICALS CORPORATION; P. O. BOX 376; MALVERN, PA 19355 - NO BID*****
TOTAL BID
2
AQUA SMART, INC.
4445 COMMERCE DR, SW
SUITE A-4
ATLANTA, GA 30336
C.N. BROWN, INC.
PO BOX 6336
NORTH AUGUSTA, SC 29861
RETURNED MAIL
LUCIER CHEMICAL INDUSTRIES
PO BOX 49000
JACKSONVILLE BCH, FL 32240
RETURNED MAIL
JCI JONES CHEMICAL, INC.
1500 TARHEEL ROAD
CHARLOTTE, NC 28208
CALGON CARBON CORPORATION
ATTN: AMBER SIMONIC
1 GREENTREE CENTRE, SUITE 201
MARLTON, NJ 08053
RETURNED MAIL
SHANNON CHEMICAL CORP.
90 EAST HALSEY ROAD
PARSIPPANY, NJ 07054
HARCROS CHEMICAL CO.
4030 FAMBROUGH
POWDER SPRINGS, GA 30127
CALCIQUEST, INC.
181 WOODLAWN AVE.
BELMONT, NC 28012
RETURNED MAIL
BRENNTAG SOUTHEAST, INC.
4200 AZALEA DRIVE
CHARLESTON, SC 29408
INDUSTRIAL CHEMICALS, INC.
PO BOX 660688
BIRMINGHAM, AL 35266
DPC ENTERPRISES
PO BOX 545
MT. MOURNE, NC 28123
RETURNED MAIL
GMC INCORPORATED
2625 BALD RIDGE DRIVE
CUMMING, GA 30041
RETURNED MAIL
PENCCO, INC.
PO BOX 600
SAN FELIPE, TX 77473
A.J. WICKLIFFE CO., INC.
10450 JONES BRIDGE ROAD
ALPHARETTA, GA 30202
RETURNED MAIL
BURNETT LIME COMPANY
7095 HIGHWAY 11
CAMPOBELLO, SC 29322
NALCO CHEMICAL CO.
1601 NALCO CENTER
NAPERVILLE, IL 60563 KC INDUSTRIES, LLC
PO BOX 646
MULBERRY, FL 33860 POLYDYNE INC.
1 CHEMICAL PLANT ROAD
RICEBORO, GA 31323
STERLING WATER TECHNOLOGIES
PO BOX 602
COLUMBIA, TN 38402 CHEMICAL LIME CO.
2093 BIG STONY CREEK RD.
RIPPLEMEAD, VA 24150 RELIABLE SERVICES
PO BOX 2205
STOCKBRIDGE, GA 30281
ALLIED UNIVERSAL CORP.
3901 N.W. 115 AVENUE
MIAMI, FL 33178
UNIFILT CORP.
PO BOX 88
FOMBELL, PA 16123
RETURNED MAIL
NALCO CHEMICAL CO.
ONE NALCO CENTER
NAPERVILLE, IL 60563
SUFFOLK SALES & SERVICE
3730 CACTUS TRAIL
MARTINEZ, GA 30907
RETURNED MAIL
CARUS CHEMICAL COMPANY
ATTN SAMANTHA PUMO
315 FIFTH STREET
PERU, IL 61354
CHEMRITE, INC.
5202 BELLEWOOD COURT, STE. 104
BUFORD, GA 30518
UNIVAR USA INC.
ATTN: DARRYLL DIXON
3230 PERKINS RD.
AUGUSTA, GA 30906
K JELL CORPORATION
PO BOX 834
BELOIT, WI 53512
RETURNED MAIL
PAGE 1 OF 2
BID 20-011
CHEMICALS
F2 INDUSTRIES INC.
423 C SMYRNA SQUARE DRIVE
CUMMING, GA 30041
RETURNED MAIL
GENERAL CHEMICAL CORP.
90 EAST HALSEY ROAD
PARSIPPANY, NJ 07054
SOUTHERN IONICS
P. O. DRAWER 1217
WEST POINT, MS 39773
SOLVAY FLUORIDES, LLC
3333 RICHMOND AVENUE
HOUSTON, TX 77098
KEMIRA
3211 CLINTON PKY., CT #1
LAWRENCE, KANSAS 55047
RETURNED MAIL
CALGON CARBON CORPORATION
ATTN: AMBER SIMONIC
1 GREENTREE CENTRE, STE 201
MARLTON, NJ 08053
RETURNED MAIL
GEO SPECIALTY CHEMICALS, INC.
9213 ARCH STREET PIKE
LITTLE ROCK, AR 72206
JLM MARKETING
8675 HIDDEN RIVER PARKWAY
TAMPA, FL 33637
RETURNED MAIL
CARBPURE TECHNOLOGIES
8051 E. MAPLEWOOD, SUITE 210
GREENWOOD, CO 80111
SHANNON CHEMICALS CORP
P. O. BOX 376
MALVERN, PA 19355
USP TECHNOLOGIES
1375 PEACHTREE STREET, N. E.
SUITE 300 N
ATLANTA, GA 30309
BRENNTAG MID-SOUTH, INC
ATN: MISSY SPARROW
2000 E PETTIGREW STREET
DURHAM, NC 27703
DUBOIS CHEMICALS, INC.
1717 E. FARGO AVENUE
NAMPA, ID 83687 COYNE CHEMICALS
3015 STATE ROAD
CROYDON, PA 19021
TESS THOMPSON
UTILITIES ADMIN ALLEN SAXON
UTILITIES ADMIN TREZA EDWARDS
COMPLIANCE
TONY MCDONALD
DEPUTY ADMINISTRATOR
BID ITEM 20-011
CHEMICALS FOR AUGUSTA UTILITIES
BID DUE: WED. 8/26/20 @ 2:00 P.M. BID ITEM 20-011
CHEMICALS FOR AUGUSTA UTILITIES
BID MAILED THURS 7/23/20 PAGE 2 OF 2
BID 20-011
CHEMICALS
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Request for Proposal
Request for Proposals will be received at this office untilWednesday, October 28 ,2020@ 1l:00 a.m. via ZOOM -Meeting lD: 926 0718317O; Password: 946619 for furnishing:
COMMoDITY CODE (RFP items may have more parent codes) - RFP lTEll FoR ENGINEERTNG DEPARTilENT - AI{NUAL CONTRAGT
RFP ltem 21-100 on{allmconstructlon&EmergencyRepatr 022-912sr022-913-{p;022-913-19
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
GeriA. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFPdocumentsmaybeviewedontheAugustaGeorgiawebsiteundertheProcurementDepartmentARCbid. RFp
documents may be obtained at the office of the Augusta, GA Procurement Departmen! 535 Tetfair Street - Room
605, Augusta, GA 30901, 706-821-2422.
All questions must be submitted in writing by fax to 7OG 821-28t1 or by email to
procbidandcontract@auqustasa.eov to the office of the Procurement Department by Tuesday, October 6, 2020
@ 5:fi) P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Requestfor proposols (RFP) and specificotions.An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for proposal
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material
conditions of the bid which are not waiveable or modifiable bythe Procurement Director. All requests to waive
or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. please mark
RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his quatifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-82 1'28LL or Email : procbida ndco ntra ct@a ugustaea.gov
No bid will be accepted by fax all must be received by mail or hand detivered.
GERIA. SAMS, Procurement Director
Publish:
Augusta Chronicle September LO,17,24,and October L,2OZO
Metro Courier September 1:O,21ZO
OFFICIAL
RFP ltem #21-100 On-Call ITS Construction & Repair - Annuat Contract
for the Augusta, GA - Engineering Department
RFP Due: Wednesday, October 28, 2020 @ 11 :00 a.m. via ZOOM
Iota! Number Specifications Mailed Out:
Iotal packages submitted: 3
lotal Noncompliant: 0
3
YENDORS AttachmentrB.r E-Verify
Number
SAVE
Form Original 7
Copies
Fee
Proposal
ATO 9onmmhdonr
tl00 EPLrpr Cflrt
Ennr OA80[09 Yr .l3ltc'l Ya.Ycl Yr YE
Carlson Construction
Servies, LLC
27 N. Fairground St., NE
Ulariet{a, GA 30060
Yes 209934 Yes Yes Yes Yes
Bouttrret Ugll6a ofwhlrc
1080 Fm{tr lnlu!ildrl
Ddr
Mgrffii CA$e0
Yc ww Yrr Ycl Yr Ye
21-100 Official Tab Sheet Page 1 of 1
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*tt-ENGINEER! NG DEPARTMENT
Hameed Malik, PE, Ph. D., Director
John Ussery, PE, Assistant Director of Traffic
To:
From:
Date:
Subject:
MEMORANDUM
Ms. Geri Sams, Director Procurement
HameedMalik, Ph. D., PE, DirectorAED
March 22,2021
2021 Anrrual Bid- ffs Constuction & Emergency Repair Item #21-100
The chart below reflects Traffic Engineering recommendation for Bid Item #21-100. The two
recommended bidders have the lowest line item totals of the three bids received. The third
bidder's line itern total was quadruple the two recommended bidders. Traffic Engineering
averaged the line item prices that had different amounts and got concurrence from the two
remaining bidders. Please contact John Ussery at706-82I-1710 for additional information.
BID#DESCRIPTION AWARD TO:
21-100 ITS Construction & Emergency Repair
Thank You.
/:sc
Southeast Utilities of Georgia, Inc.
ATG Communications, LLC
John Ussery, Assistant Director of Traffic Engineering, AED
Guy Shepherd, Manager Streetlight Maintenance, Signs & Striping
Arthur Jacobs, Crew Supervisor Markings
File
Engineering Division - Administration Section
424Walker St, Ste 110 - Augusta, GA 30901
(706)796-s040 -Fax (706) 796-s04s
WWW.AUGUSTAGA.GOV
{;.A
ffimreqrnrrrt
lm&dfuttu"
Marsh 4,202!
EMAIUF$( (takins@catg.coml
706,$23-t'/.L
ATG Communlcatbns
Attn: TommyAtklns
5100 B Pbrte Court
Evrru, GAil0809
iE: nFPf,21-100 mGomtnr.doneEmrnrncyirprlr
for the tu3u*a, GA - Erln..flry hpertnrm - Tnflls Endncotlng
DearMr. A*lnr:
Thank you for your RFP response for 21-100 l1'5 Constructlon & Emeryency Repalr. We have
completed the aeluaUon process and would like to ofiar your @mpstry the opportunlty to
move brward with the recommendatlon of tward utlltsitg an .vante RFP fee prldrry of tho two
b$lan fecs. Attached ls a copy of thc anerage prie of the tuo lourrt bldders. The only tum
llnes that are affectEd wtth the.tcr4e prlclng orc llne ltems fl3, *L7 ard #22. We ere asklng
you to revlew the prkes for cach llne and respottd lf you udl &cept the ateraga fidry. Once
we have recelved conffrmatlon thet your compeny ls acceptable wlth the .verage prkin& u,e
wlll move forward wlth presenting the recommendatlon of aunrd to our Commlsslon. The
recommendatlon of award will be on en on-call basls utllizlng r rotatlon bared assfnment of thc
on-call ITS Construstion & Emergency Repalr with your comp.ny and Southest ttilUcr of
Ccorth, ttg
Wa rre requesting that you rcvlew the .v.rate priclng rs li$cd on the attached tab sheet rnd
advlse lf you will accept the average priclry br the award of llB 2G1CD. Plcrro drcck tho
approprlete box below, slgn and ruturncd the lonn by fil.t 7H2l-2E11 or by amafi to
Eegbldarrtje ortr_eat@ausuli,aga.sev no lrtcr thtn ltloillly Marrt 8, I0P;r. Et tl00 a.m.
siii.Fo,---r{'' ''.. sdb2 314/2o2t
dWru*graueragefsapopmd prles WlltlOTrcepta,crrtlfi3.pmpomlprldttl
lf you do are not accept the average pricing ptoposal, th€ RFP mry be rc@mmended for award
to the next lowest most responsivc proposer
Room 605 . 535 Tclfair Strco[, Augusta Gcorgia 30901
006rW-24n - Fax (706) 82t-28tt
Register at Ut4ry.dgIrandrtr-com/sulplier for auOm*ic bid notification
Scanhb Scodc$lhyorr
riln r$hornorcrmnasrlDp.d
bud b yktt tu A{|I!tl. Grord!
We would llke to thank you fur your lntcrust ln dolttg buslness wlth Argtreta. Any
correspondene concerning thk mdtcr or quastbrc concamltg futurc pocurements m6t be
submltted via mall, fax or emallas follows:
A.rgusb Pnocutunent Dep.Ttnrmt
Attn: 6crl A, Srmr, DlrccEr of ProcuBmcnt
535 T€lhlr SrtrcGt, Room 605
argrrsts,GA il(pot
OrFlx 70F821-2811
Emr ll : p-rqcbld? ndco$tra ct@a u r$sta Ea.Bov
Shqerely,
tWtu,*o
Gcll A. Sams,
Pnocuremcnt Dlrector
GAS/nw
Attachments
ce JarubSlms,DcptrtyAdmlnlstntor
Hlrneed Mallh EndncerllE Dcprrtnrnt
John Ussery Erglncerlng Dep.rtmGnt - Tnfft Errylocerltf, Dhblon
Unft Prlce RFP f21-1m
ilo.IIEM
CODE
DE3CR|mOil UNTT Uil]T PilcE
1.TRENC}IING 12{ 1036" DEEP}LF 9.75
2./t41.['10t CONCRETE SIDEWALK 4
'N
sy 95.00
3.615.1200 DMECT|oNATBORE L.F 12.00
4.il7-aln PU[I. BOX, P&3 EA 335.00
5.il7{tn PUI.L BOX, PB-4 EA 365.00
6,il7-2150 PUTI BO'C PEs EA 395.00
7.&7-21fi PUII, BO)C PB.6 EA {25.(p
8.u7-2L70 PUIIBOX, PF7 EA {55.00
9.il7-6/E0/NEPLACE LOOP DEIECTOR EA 275.00
10.682-62:t3 CONDUIT, NONMETAL TP 3, 2 II{tf 3.2s
11.935-1115
RBER OmC CABI"E (CORI{If{G OR PRYSft lAill,
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535 TclhlrSreet Roorn 605
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COMPLIANCE
PAGE 1 OF 1
RFP 21-100
iiiic-ruu ns coNsrRucrloN & REPAIR
fl[rlllrr'i:u:*i'#iil*i:H.lg;gip,$ffip*t*ils,T"o'*
Commission Meeting Agenda
4/20/2021 2:00 PM
2021 - Fleet Maintenance Contract Extension
Department:Central Services Department - Fleet Management
Department:Central Services Department - Fleet Management
Caption:Motion to approve a one year extension of the Augusta Fleet
Maintenance Contract for 2022 at a cost of $2,963,946.00 to
First Vehicle Services. (REF - RFP 19-225) (Approved by
Administrative Services Committee April 13, 2021)
Background:Augusta entered into a 3 year fleet maintenance contract for
vehicles and equipment, excluding Environmental Services, Fire
and Transit Departments. This contract supports more than 56
divisions with over 2,400 vehicles and equipment. The increase
in cost from 2021 to the request for extension is $36,143.00.
First Vehicle Services has provided fleet maintenance services to
Augusta since 2005, as a result of various requests for proposals
being advertised. Per our current fleet maintenance contract, the
3 year contract was approved by Commission on 1/25/2019.
The item has two one year extensions which may be granted by
mutual agreement of both parties.
Analysis:Funds for the continuation of this contract will be requested
during the 2022 budget process within the operating budget. The
Fleet Management Division has four administrative employees
and therefore cannot service Augusta’s fleet adequately without
the continuation of outsourced services, identical to those
provided by First Vehicle Services.
Financial Impact:$2,963,946 Fleet Management 2022 Operating Budget
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Motion to approve a one year extension of the Augusta Fleet
Maintenance Contract for 2022 at a cost of $2,963,946.00 to
First Vehicle Services Cover Memo
Funds are
Available in the
Following
Accounts:
2022 Operating Budget
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
First Vehicle Services
3009 Pamplico Highway
Florence, SC 29505
Memo
February 23, 2021
Ms. Takiyah A Douse
Director Central Services Director
Augusta GA 30906
Dear Ms. Douse
This is the time of year most of our customers are working on their budgets and planning for the
upcoming budget year. With that understanding we would request Augusta Richmond GA
consider the contract extension option in the contract outlined in Section One Article One below.
Therefore, by mutual agreement FVS would like to extend the contract from January 1, 2022
through December 31, 2022.
In addition, Section 13 of the contract allows for a budget increase based on the CPI. The Current
CPI is 3.4% but we could accept a 1.5% increase on labor, parts, and overheads to help bring us
back up to budget and help Augusta with their budget. As you know we ran $23,000 over budget
in 2020. We are not requesting any increase to the fees.
This increase would raise the current budget by $36,143 for a total of $2,963,946 annually.
First Vehicle Services
3009 Pamplico Highway
Florence, SC 29505
Memo
Thanks for taking this option in consideration.
If you have any questions, I can be reached any time at 843-319-3157
Sincerely,
Steve Breeden
Region Vice President
First Vehicle Services
Commission Meeting Agenda
4/20/2021 2:00 PM
Fleet Policy
Department:Central Services - Fleet Management
Department:Central Services - Fleet Management
Caption:Motion to accept as information and approve moving forward
with Phase 2 of the Comprehensive Fleet Management
Operations, Maintenance and Replacement Policy (Approved
by Administrative Services Committee April 13, 2021) .
Background:The original Fleet Management Operations and Maintenance
policy was first developed and approved by the Commission in
1997. This policy has not been updated since, although changes
have been made in the form of Administrative Regulations or
Memorandums signed by the Administrator. Several changes in
a number of supported and administrative departments that
support fleet operations have been made, over the years, which
necessitated the need for a comprehensive revision of the policy
Analysis:Organizational structure, administrative changes in process’ in
various departments have affected the original policy to the
extent that a revision was necessary for the efficient
management, operation and maintenance of the Augusta fleet.
Financial Impact:No known financial impact is anticipated with this revision.
Alternatives:(1). Approve the revisions as indicated (2) Disapprove the
revision in part and provide guidance. (3) Disapprove the
revision and provide guidance.
Recommendation:Request approval of the comprehensive Fleet Management
Operations, Maintenance and Replacement Policy.
Funds are
Available in the
Following
Accounts:
No funds. Cover Memo
REVIEWED AND APPROVED BY:
Cover Memo
Augusta Richmond GA
DOCUMENT NAME: \\e.e-\- he.p \OLe.YY1eY\t 70\ iGj
DOCUMENT TYPE:
YEAR:OlQ ~
BOX NUMBER: '7.-\
FILE NUMBER: \"\ wcrs
NUMBER OF PAGES: \"3
APPROVED
ApR 2 0 2004
AUGUSTA, GEORGIA
FINANCE DEPARTMENT-FLEET MANAGEMENT DIVSION
FLEET REPLACEMENT POLICY
AUGUSTA.RICHMOND COUNTY COMMISS10N)
1. POLICY: Timely and appropriate acquisition and maintenance of fleet resources is essential
in this Governments mission to provide services to the Citizens of Augusta. This Governments
fleet is nothing more than a tool for the provision of services to the general public by government
employees. To facilitate budgeting and planning of resources this regulation establishes "Life
Expectancies" for fleet equipment. The Life Expectancies are used as planning parameters and
identify potential candidates for replacement. Actual replacement criteria is established using a
point system which considers; age, mileslhours, reliability, maintenance and repair costs and
overall condition. The criteria will identify specific units requiring replacement. Vehicles and
equipment purchased with government funds represent a valuable resource and as such will be
preserved and maintained to legal and established standards published in this policy. The
replacement criteria published in this regulation are not absolute and are contingent on available
funds and overall condition of equipment within the "window" of replacement.
2. PURPOSE: The timely replacement of fleet vehicles and equipment is necessary to encourage
and maintain a safe, efficient, reliable and cost effective fleet. This policy establishes acceptable
replacement criteria for replacement consideration of existing fleet assets. In addition, it
establishes minimum safety and mechanical standards of equipment that are not replaced due to
budgetary constraints. The overall goal of this policy is to reduce overall equipment life cycle
costs (procurement, maintenance, and disposal). It is the intent of this policy to replace vehicles
and equipment when owning and operating them cost more than owning and operating their
replacements.
3. ECONOMIC CONCEPT: All vehicles and equipment within the fleet will eventually wear
out. As they age they become increasingly more expensive to operate and maintain and less
reliable and safe to use. In order to minimize total vehicle or equipment cost, replacement
should be made when the operating cost (maintenance, repair and fuel) exceeds the value of the
vehicle over time.
4. REFERENCES:
4.1 Managing Public Equipment (Second Edition), American Public Works Association,
August 2000.
4.2 Fleet Maintenance Staffing Guide, National Association of Fleet Administrators, 2002.
4.3 Fleet Management; IQ Report (Fleet Management) - Volume 34INumber 7, International
City/County Management Association, July 2002.
4.4 Official Code of Georgia, Chapter 8, Equipment and Inspection of Motor Vehicles.
5. DEFINITIONS:
5.1 Life Cycle Cost- those costs associated with ownership, operating expenses throughout
the working life of equipment.
5.2 Life Expectancy: The expected number of years a vehicle or piece of equipment is
expected to provide economical, cost effective service in the performance of its primary intended
use.
6. GENERAL:
6.1 In establishing the Fleet Replacement Policy, tbe Augusta Commission will establish a life
expectancy for each vehicle and piece of fleet equipment, (Appendix I). The life expectancy
will be expressed in age, miles, or hours of operation.
6.2 The life expectancy of any new type equipment or vehicle, not currently in the inventory,
will be established and presented as part of the agenda item presented to the Commission for
the approval to purchase the item.
6.3 The life expectancy allows for the timely planning of replacements of fleet assets for the
purpose of annual budget submission. It has a direct affect on the annual Capital Outlay
program as well as the "Non-Contract" maintenance budget.
6.4 The life expectancy is a primary factor, but not sole factor, in consideration of potential
replacements and is used for budget planning.
6.5 Replacement criteria is an evaluative process whereby potential replacements, identified
from the Life Expectancy evaluation, are graded individually to determine the necessity of
replacement and assist in prioritizing replacements. Each vehicle will be evaluated according
to the matrix at Appendix II.
6.6 Vehicle replacement is contingent on available funding.
7. PROCESS of REPLACEMENT:
7.1 Fleet Management will maintain an inventory of all fleet assets, the department/division
assigned to, the date acquired and the replacement date. This infomlation will be provided to
each department at the beginning of each annual budget process.
7.2 Department Heads will review their inventories to detelmine those items that require
replacement and establish a priority of need for their depmiment. The information will be
displayed on the Budget Form C, Capital Equipment/Budget Request (Appendix IV).
7.3 A copy of this form will be forwarded to the Fleet Manager with the original being
submitted with the requested budget to Finance.
7.4 Fleet Management will consolidate all capital outlay requests, by major fund, and
formulate a recommendation of replacement, through the Finance Director to the
Administrator.
8. Replacement Criteria: (See Appendix II)
8.1 Consideration for replacement will be based on several factors: life expectancy, actual
age, operating cost (maintenance and fue!), annual mileage/utilization, reliability, and resale
value. Each vehicle or piece of equipment (capital expenditure) will be evaluated by Fleet
Management using the form at Appendix II to determine if replacement is required.
8.2 Should the vehicle meet the replacement requirements and funding is available, the
information will from the evaluation will be transposed to the Replacement Criteria Foml,
Appendix IV) and submitted with the Agenda for purchase approval.
8.2 Vehicles which have been classified as totaled will have priority in the replacement
process in the next fiscal year.
9. Vehicles Retained Beyond Life Expectancy.
9.1 A number of Public Safety, pursuit vehicles are replaced in order to ensure reliability.
9.2 Public Safety vehicles taken out of public safety service will be assessed by Fleet
Management to determine the possibility of continued use in an administrative capacity.
9.3 Vehicles retained beyond their life expectancy will be maintained to a level which meets
the legal requirements of safety established by Georgia Law (O.c.G.A. Chapter 8, Section 40)
Appendix V.
10. ANNUAL FLEET REVIEW: At the end of each calendar year, Fleet Management will
calculate the annual mileage for each vehicle within the fleet. Vehicles which have been driven
5,000 miles or less in the year will be identified and a list published to the Finance Director and
Administrator. Each Department Director will be provided a list of vehicles within their
department with 5,000 miles or less (miles driven in a year). Directors must justify the retention
of these vehicles in their active fleet. Fleet Management will consolidate the individual
justifications and provide a recommendation through the Director of Finance to the
Administrator for approval to retain or recommendation to turn the vehicle in.
11. FUNDING:
11.1 General Fund: Departments funded by the General Fund will submit capital asset
requirements each year as part of the budget process. Fleet Management will consolidate all
capital outlay requests and provide a General Fund Capital Outlay replacement plan for that
calendar year. The recommendation will be forwarded through the Director of Finance to the
Administrator.
11.2 Enterprise Funds - Each Department funded as an Enterprise Fund will submit capital
asset requirements as part ofthe budget process. Fleet Management will review all
requirements to ensure they are consistent with this policy.
11.3 Grant Funds - Departments which have access to grants are responsible for the
application and administration required to obtain the grant. Fleet Management will provide
any necessary vehicle/equipment specifications and appropriate purchasing processing
including proposals in accordance with purchasing requirements).
11.4 Seizure Funds - (applicable to Sheriff and District Attorney) - These funds are awarded
based on a court order and are under the control of the respective elected official. They may
be used by the receiving agency, have no affect on the General Fund and may be used for
vehicle and/or equipment purchases and/or used in compliance with the Court Order. Fleet
Management will assist with the processing of necessary administration associated with the
purchase of vehicles or equipment.
11.5 Special One Cent Sales Tax (SPLOST) - The purchase of vehicles or equipment using
SPLOST funds will be closely monitored to ensure that any expenditures are consistent with
the approved referendum.
12. PROPONENT: The proponent agency for this policy is: Finance Department, Attention:
Fleet Management Division. Any suggestions for improvement or comments should be
addressed to Finance Department, Attention: Fleet Management Division.
13. This policy supercedes the Augusta-Richmond County Vehicle and Equipment
Replacement Criteria, dated 1 September 1998.
APPENDIX I
LIFE EXPECTANCY
EQUIPMENT TYPE
Air Tools (construction)
Asphalter
ATV
Auger, Portable
Automobile, Administrative
Automobile, Pursuit
Blower, Leaf
Boat
Boring Machine
Bus, Small
Cart, Utility
Chipper, Wood
Compactor, Landfill
Compressor, Air
Dozer, Tracked
Dozer, Tracked - Landfill
Edger, Lawn
Engine, Outborad
Excavator, Tracked
Excavator, Wheeled
Finisher, Concrete
Flusher, Sewer (trailer mtd)
Forklift
Generator, Portable
Grader, Road
Grinder, Stump
Lawn Equipment - small
Loader, Front End
Machine, Smoke
Mixer, Cement (towed)
Motorcycle
Mower, Self Propelled W/B
Mower, Sidearm
Mower, Small Riding
Mower, Towed -all types
Paint Machine, Line Traffic
Prunner
Pulverizer
Pump - all types
Rodder, Sewer (towed)
AGE
5
10
8
6
8
4
4
12
10
10
7
8
6
6
7
6
2
10
8
8
5
8
12
8
10
8
2
10
5
6
6
3
8
4
8
6
2
4
7
8
MILES/
HOURS
N/A
N/A
N/A
N/A
125,000
90,000
N/A
N/A
8,000 hr
1,250,000
N/A
5,000 hr
10,000 hr
5,000 hr
8,500 hr
8,500 hr
N/A
N/A
8,000 hr
9,000 hr
N/A
N/A
N/A
N/A
9,000 hr
5,000 hr
N/A
9,000 hr
N/A
N/A
75,000
N/A
7,000 hr
2,500 hr
N/A
N/A
N/A
N/A
3,000 hr
N/A
EQUIPMENT TYPE
Roller, Asphalt
Sandblaster
Saw, Chain
Saw, Concrete
Saws, Other
Scraper/Motor grader
Snow Plow
Sprayer, trailer mtd
Steam Cleaner (diesel)
Steam Cleaner (gas)
Sweeper (floor/street)
Tractor, AG
Trailer, Cargo (small)
Trailer, Equipment
Trailer, Tanker
Trailer, Trash Haul 12 Ton
Trailer, Trash Haul 24 Ton
Trencher
Truck, Animal Contain
Truck, Bucket (over 45 ft)
Truck, Bucket (under 45 ft)
Truck, Crane
Truck, Dump-Single Axle
Truck, Dump-Tandem
Truck, Fire Ladder
Truck, Fire Pumper
Truck, Flatbed/Stakebody
Truck, Fuel/Lube
Truck, Grapple
Truck, Landscape
Truck, Leaf Vac
Truck, Pickup - below 1 Ton
Truck, Pickup- 1 Ton & over
Truck, Pole Digger
Truck, SUV
Vacuum, Lawn
Van, Cargo & Passenger
Van, Prisoner/work Detail
Washer, Pressure
Welder
AGE
8
7
2
4
4
12
15
6
8
6
8
10
12
15
10
10
10
8
6
10
8
12
10
12
15
15
10
10
10
10
8
8
9
12
8
5
8
8
5
7
MILES/
HOURS
9,500 hr
N/A
N/A
N/A
N/A
9,500 hr
N/A
5,000 hr
N/A
N/A
9,500 hr
9,500 hr
N/A
N/A
N/A
N/A
N/A
7,500 hr
125,000
125,000
125,000
125,000
150,000
150,000
N/A
N/A
125,000
150,000
125,000
125,000
125,000
125,000
125,000
125,000
125,000
N/A
125,000
125,000
N/A
N/A
FINANCIAL IMPACT: Deferring or not replacing vehicles and equipment beyond their life
expectancy impacts on the operating budget, directly affecting vehicle cost allocation
maintenance budget). As vehicle move beyond the life expectancy, maintenance costs
move from contract repairs to non-contract repairs, directly affecting their operating budget.
APPENDIX II
REPLACEMENT EVALUATION MATRIX
FLEET REPLACEMENT POLICY
I FACTOR I POINT DESCRIPTION I POINTS I
Age One point for each year of chronological age. For Pursuit vehicles
road patrol and traffic cars) use 1.5 points for each year. Use .5 for
each year for equipment with life expectancy of 10 years or more.
Miles/Hours One point for each 10,000 miles of use or 1,000 hours (500 hrs
small equipment)
Type of 5 points for vehicles/equipment for severe duty service
Service 3 points for public service work type vehicles.
1 point administrative or passenger transport type vehicles.
Reliability Points are assigned based on the average number of times an item is
in the shop over the past year. The repair is not a "quick fix" repair,
come-back" or PM service.
5 points = average of 2 times each month or a total of 15 times
within 12 months (add one point for road patrol/traffic car,
and one for fire machine).
3 points = average of one time each month or up to 10 times
within a 12 month period.
1 point = average of one time every 3 months.
Maintenance Considers total repair costs against the purchase price of the
And Repair equipment.
Costs 5= maintenance and repair costs equal to or greater than the
purchase price of the equipment.
1 = maintenance and repair costs 20% or less than the purchase
price of the vehicle
Condition Considers overall body condition, interior and exterior; accident
history future repair estimates. Scale of 1 to 5 with 5 being a vehicle
that is in poor condition.
TOTAL POINTS
RANGES:
Under 18 points Excellent
18 to 22 points Good
23 to 27 points Qualifies for Replacement
28 points or more Needs immediate consideration for replacement
APPENDIX In
AUGUSTA, GEORGIA
FINANCE DEPARTMENT-FLEET MANAGEMENT DIVISION
REPLACEMENT CRITERIA FORM
Department Name: Department Number: Date:
Vehicle Description:
Assigned Use:
I Signature of Director/Elected Official
Actual Age: Current miles/hours: Purchase Price:
Life Expectancy Criteria Requirements- (Policy Evaluation)
Age Mi/Hr: Type of Reliability: Maint/Repair: Condition:
Service:
Evaluation Points: I Policy Evaluation Results:
Fleet Manager Recommendation
Finance Director Approval:
Replacement Date: Fiscal Year Replacement:
Estimated Replacement Cost: Funding Source:
APPENDIX IV
Budget Worksheet
FLEET REPLACEMENT POLICY
Augusta, Georgia
Capital Equipment/Budget Request
2005 Budget Worksheet
FUND NO:
DEPARTMENT No. & NAME:
ACCOUNT No.:
Item/Project Description
Replace Asset No.
Replace Asset No.
Replace Asset No.
Replace Asset No.
Replace Asset No.
Total
Form C
Page:
Appendix V
Mechanical Standards
FLEET REPLACEMENT POLICY
The following represents the standards of equipment for vehicles from the Georgia Code. Augusta
government vehicles will comply with the mechanical standards established by law. Any item not in
compliance with Georgia law will render the vehicle "out of service" or not operational on the public
highway until the short-coming is corrected. No employee, supervisor or manager has the authority to
over-ride" these provisions. Policy dictates that employees of Augusta will operate their vehicles in a
safe, legal and prudent manner consistent with all Federal, State, and local laws and ordinances".
Chapter Sec Para Sub-Para SUBJECT DESCRIPTION
40 8 22 (d) Head lights Headlights shall be maintained in
proper working condition
40 8 23 (b) Taillights Taillights shall be maintained in
proper working condition
40 8 23 (b) Trailer Tail Lights Every motor vehicle, trailer, semi-
trailer, and pole trailer shall be
equipped with 2 taillights
40 8 25 (b) Brake lights If a motor vehicle is manufactured
with 2 brake lights, both must be
operational.
40 8 26 (d) Rear lights-general All lenses on brake lights and signal
devices shall be maintained in good
repair and shall meet manufactures'
specs
40 8 27 (a) Flag on Projected Load A 12 inch by 12 inch (orange/red)
flag for any projection beyond 4
feet from the rear of the vehicle
40 8 50 (a) Brakes Every vehicle to have two separate
means of applying the brakes. (ref:
park brake)
40 8 50 (c) Trailer brakes Every trailer of 2,500 pounds gross
weight or more shall be equipped
with brakes on all wheels.
40 8 53 Brake Performance @ 20 mph stop in 30 feet
40 8 54 Maintenance of Brakes All brakes shall be maintained in
good working order and shall be so
adjusted as to operate as equally as
practicable with respect to the
wheels on opposite sides of the
vehicle.
40 8 70 (a) Horns Every motor vehicle when operated
upon a highway shall be equipped
with a horn in good working order
200 feet)
40 8 71 (a) Exhaust System Must be in good working order
40 8 72 Mirrors Must be equipped to reflect to the
driver, 200 feet to the rear of the
vehicle
40 8 73 (c) Windshield & Wipers Wipers to be maintained in good
working order
40 8 73 (d) Windshield & Wipers No motor vehicle shall be operated
with a windshield or rear window
having a starburst or spider
webbing effect greater than three
inches by three inches.
40 8 74 (a) Tires (non-CDL) (l )Shall have not less than 2/32
inch tread measurable in all major
grooves.
2)Shall be free from cuts, breaks or
snags deep enough to expose body
cord.
3)Shall be free from bumps, bulges
or separations
40 Tires (CDL)/Buses (1) Front tires 4/32, shall be of the
same tread and not recapped.
2) All other tires, 2/32
3) Same as (2) & (3) (non-CDL)
40 8 75 Mud Flaps (1) Mounted on the rear most
wheels
2) Shall have a ground clearance
of not more than one-half the
distance from the center of the
reamlost axle to the center of
the tires they are covering
unless equipped with fenders
that accomplish the same
purpose.
40 8 76.1 All Safety belts
40 6 254 All Placing load on or in No person shall operate any motor
vehicle vehicle with a load on or in such
vehicle unless the load on or in such
vehicle is adequately secured to
prevent dropping or shifting or such
load onto the roadway.
40 8 4 All Slow moving Vehicles Vehicles/equipment generally
operated at speeds less than 25
miles an hour, including all road
construction or maintenance
equipment shall have the proper
emblem (ASAE S276.1)
Appendix n
Page 2
OFFICE OF THE AOMIN.ISTRATOR
CHARLES R. OLIVER, PE CPA
ADMINISTRATOR
WALTER S. HORNSBY, III
ASST. ADMINISTRATOR
ROOM 801 - MUNICIPAL BUILDING
53D GREENE STREET - AUGUSTA, GA 3091 1
706) 821-2400 - FAX (706) 821-2819
September 2, 1998 1~ C~
0"1,
e,l\t
l\Ce,
te,~
Mr. Harry L. Siddall
Fleet Manager
Room 901, Municipal Building
530 Greene Street
Augusta, Georgia 30911
Dear Harry,
The Augusta Commission, at its Regular Meeting held Tuesday, September 1,
1998, aproved the Augusta-Richmond County vehicle and equipment replacement
criteria. (Funded by Account #21-4511-00-0449.)
Should you have any questions in this regard, please do not hesitate to call.
Sincerely,
r- - ~
Charles R. Oliver
Administrator
CRO/shw
cc: Mr. David Collins
Mrs. Donna Williams
Mrs. Geri Sams
9-1-98-#4
AGENDA ITEM
To be completed by Clerk ofCommiss1on)
TO:Finance Committee/Commissioners
Charles "Randy" Oliver, County Administrator
fO\iC~
et\t
tce11\
1te~
199
FROM:Harry L. Siddall, Fleet Manager
DATE:August 17,1998
SUBJECT:
criteria.
Motion to approve the Augusta-Richmond County vehicle and equipment replacement
CAPTION:
criteria.
Motion to approve the Augusta-Richmond County vehicle and equipment replacement
BACKGROUND: In performance of the duties of the Fleet Management Department, the section requires
the need to determine when equipment should be replaced. To effectively determine this, a replacement
limitation criteria has to be established as a point ofreference for the determination. The current Fleet
Maintenance Contract, Section 5.2 - Limitations, contains language stipulating that the replacement
guidelines will be established and that all repair cost for equipment that has exceeded it's life will be
charged non-contract cost.
ANALYSIS: Common fleet practices require a vehicle replacement criteria be established, in order to
determine if maintenance funds should be spent to repair a unit, or ifthe unit should be salvaged.
FINANCIAL IMPACT: Funding currently established for contracted services would be reduced as
equipment becomes overage p.nd the funds would then be transferred to non-contract funds. Approved
repairs, as authorized by the Fleet Manager, would be funded with the non-contract revenues.
ALTERNATIVES:
I. Approve the replacement criteria for Augusta-Richmond.
2. Do not approve the request and hamper the effectiveness ofall of the City/County Departments.
RECOMMENDATION: Approve the replacement criteria.
DEPARTMENT
DIRECTOR:
FUNDS ARE AVAILABLE IN THE
FOLLOWING ACCOUNTS:
21-4511-00-0449
COUNTY
ADMINISTRATOR:FINANCE:
COMMITTEE ACTION:
AUGUSTA-RICHMOND COUNTY EQUIPMENT REPLACEMENT CRITERIA
The following is the Replacement Criteria's for Augusta-RichmoncJ> County vehicles and
equipment:
EQUIPMENT TYPE YEARS OR MILEAGE
fO\iCi
Automobiles, Administrative 5 125,000 et\t
Automobiles, Emergency (Fire/CID) 4 125,000 ~(1Ce~Automobiles, Pursuit 4 110,000 \\ \te~
Buses 15 n/a lqq
Motorcycles 5 50,000
Trailers, Cargo 10 n/a
Trailers, Equipment Hauler 15 n/a
Trailers, Tanker 8 n/a
Trucks, Animal Control 7 150,000
Trucks, Bucket, under 45 foot 7 110,000
Trucks, Bucket, over 45 foot 10 110,000
Trucks, Crane 10 175,000
Trucks, Dump, under 15 ton 8 175,000
Trucks, Dump, over 15 ton 10 175,000
Trucks, Fire, Pumper 15 n/a
Trucks, Fire, Ladder 15 n/a
Trucks, Flatbed/Stakebody 8 150,000
Trucks, Pole Digger 12 150,000
Trucks, Pickup, below 1 ton 6 150,000
Trucks, Pickup, 1 ton and above 7 150,000
Trucks, Tractor, 5th wheel 10 250,000
Trucks, Sewer Cleaner 7 150,000
Trucks, Sewer Rodder 7 150,000
Trucks, Utility Body 7 150,000
Vans, Cargo and Passenger 6 150,000
Vans, Law Enforcement 5 125,000
Compressor, Air 8 n/a
Boat 10 n/a
Boat Motor 7 n/a
Bulldozer 12 n/a
Chipper 7 n/a
Excavator 12 n/a
Forklift 12 n/a
Generator 10 n/a
EQUIPMENT TYPE YEARS OR MILEAGE
Grader, Road 12 n/a
Landfill Bulldozer 3 n/a
Landfill Compactor 3 n/a
Landfill Excavator 4 n/a XciLandfillLoader4n/a )
10\Landfill Scraper 3 n/a
e,)\\
Loader, Backhoe 10 n/a ~l\Ce,
Loader, Front End 10 n/a '
b \te,~
Mower, Riding 7 n/a iqqMower, Self-Propelled, Commercial 4 n/a
Mower, Towed, Rotary 7 n/a
Mower, Towed, Flail 7 n/a
Pumps 5 n/a
Roller, below 8 ton 6 n/a
Roller, above 8 ton 8 n/a
Roller, Sheepfoot 10 n/a
Saw, Rescue 4 n/a
Scraper 12 n/a
Sweeper, Floor 6 n/a
Sweeper, Street 7 n/a
Tractor, Agricultural 10 n/a
Tractor, Side Arm Mower 10 n/a
Tractor, Flail Mower 10 n/a
Trencher 7 n/a
Utility Cart 6 n/a
The Fleet Maintenance Contractor will make replace versus repair recommendations when
equipment requires repairs estimated to exceed established repair limits or when the Contractor
believes the equipment is uneconomical to repair.
Replace versus repair analysis should include, but not limited to:
Equipment repair estimates
Equipment replacement cycles
Equipment condition
Equipment life cycle cost
The Fleet Manager will determine, based on the analysis, if the equipment should be removed the
fleet.
Fleet Management will prepare the appropriate documentation to request approval from the
Augusta-Richmond City/County Commission to excess the equipment and prepare for auction.
2021
FLEET MANAGEMENT
OPERATIONS, MAINTENANCE,
AND REPLACEMENT POLICY
CENTRAL SERVICES DEPARTMENT
1
TABLE OF CONTENTS
SECTION PAGE PARAGRAPH TOPIC
2 POLICY STATEMENT
I 2 ADMINISTRATIVE OVERVIEW
1.01 Purpose
1.02 Applicability
1.03 Organization
1.04 Responsibilities
II 3 OPERATIONS
2.01 Use of Government Assets
2.02 Unauthorized Use
2.03 Disclaimer of Liability
2.04 Driving Vehicles Home
2.05 Out of County Use
2.06 Pool Cars
2.07 Decaling of Augusta, GA Vehicles
2.08 Vehicle Coloring
2.09 Tags, Titles, and Registration
2.10 Managed Fuel Program
III 6 ADMINISTRATION
3.01 Maintenance Budget
3.02 Annual Fleet Assessment
3.03 Replacement Criteria
3.04 New Vehicles
3.05 Vehicle Transfers
3.06 Excess and Salvage Vehicle Auctions
3.07 Vehicle Abuse
Appendix I 9 Replacement Evaluation Matrix
Appendix II 10 Replacement Evaluation Form
The proponent agency for this policy is the Central Services Department (Attention:
Fleet Management Division). Any comments, questions or recommendations should be
referred to: Fleet Management.
2
FLEET MANAGEMENT, OPERATONS AND MAINTENANCE POLICY
POLICY STATEMENT: Vehicles and equipment, belonging to Augusta, Georgia will be
maintained and operated in a legal, safe and prudent manner, consistent with all federal, state and
local laws and ordinances. The proper management, accountability and use of government assets
is the responsibility of all users. Every effort will be made to eliminate misuse, misappropriation,
and abuse of vehicles and equipment belonging to this government. Employees responsible for
driving vehicles or operating equipment will ensure the asset is turned in for maintenance
consistent with the appropriate maintenance schedules or at the time the operator detects a
shortcoming. It is the responsibility of all employees, regardless of position, to support a cost-
effective operation. In order to ensure proper adherence to use of Augusta, Georgia vehicles and
equipment, employees should also review Risk Management Vehicle Usage guidelines and other
policies of the Augusta, Georgia Personnel Policy and Procedures Manual. The information
included in this policy does not supersede the policies of the Augusta, Georgia Personnel Policy
and Procedures Manual.
SECTION I
ADMINISTRATIVE OVERVIEW
1.01 PURPOSE: The purpose of this policy is to establish uniform and comprehensive criteria for
the purchase, assignment, use, administrative control, and disposal of assets owned, leased, titled,
or under the control of Augusta, Georgia.
1. Provides for necessary information to ensure adequate, safe, and legal transportation for
the performance of official business in the most cost effective and service efficient manner
possible.
2. Provides a standard policy which will be enforced in all functional areas.
1.02 APPLICABILITY: This policy is applicable to all employees that are subordinate to the
Augusta Commission. It encompasses the operation of fleet assets owned, leased by, under the
control of and/or titled to Augusta, Georgia, unless otherwise specified in this policy.
1.03 ORGANIZATION: Effective June of 2016, the Fleet Management Division became a
subordinate division of the Central Services Department of Augusta, Georgia. It operates as an
internal service fund and is headed by a Fleet Manager, who reports to the Director of Central
Services. The mission is to provide support to all departments, agencies and Constitutional
Officers/Elected Officials in matters relating to the administration, acquisition, operation,
maintenance, management, fueling and disposal of assets, which are owned, leased, titled to or
otherwise controlled by Augusta, Georgia.
1.04 RESPONSIBILITES:
1. Responsible for developing and recommending uniform policies for vehicle acquisition,
use, maintenance, fueling, and disposal consistent with federal, state, and local laws and
ordinances.
2. Develops and reviews all fleet asset specifications, prior to the bidding process by the
Procurement Department, for practicality, economy, standards, and need.
3. Responsible for coordinating maintenance, establishing priorities, and accounting for
expenses relating to fleet management functions.
4. Maintains an active fleet list and records associated with the proper management of assets.
3
5. Conducts asset assessments to ensure cost effectiveness and has the authority to designate
assets as uneconomically repairable.
6. Monitors contracts and subcontracts relating to the maintenance and fueling of fleet assets
to ensure efficient and effective operations.
7. Recommends policy and procedures on fleet maintenance, operations, and management.
8. Provide status reports as appropriate.
9. Provides administrative support, as directed by the Central Services Director, to the
Administrator on processing of vehicles requested to be driven home by employees and
Department Heads.
10. Responsible for the managed fuel program.
11. Responsible for administration associated with obtaining vehicle license tags, titles and
registrations.
12. Responsible for the proper disposal of excess, surplus assets and property (excluding real
estate) as required by policy or as directed by the Administrator, Commission or Elected
Official having authority over said property.
SECTION II
OPERATIONS
2.01 USE OF GOVERNMENT ASSETS:
1. Government assets will be used “For Official Use Only” and are to be operated in a safe,
legal and prudent manner. The use of assets will be for the convenience of the government,
not the employee.
2. Augusta, Georgia vehicles may be used when on official travel status between the place of
departure, in Augusta, Georgia to a place of business and the place of temporary lodging.
The vehicle may be used to transport the employee(s) to eating establishments or to obtain
medical assistance (including drug store) while in a travel or training status.
3. Employees working at job sites away from their normal work place (“headquarters”) may
use their assigned government vehicle for transportation during eating periods when on
duty if:
a. It is more advantageous to Augusta, GA that the vehicle not to return to the
headquarters.
b. When the driver’s duties are such that returning to the primary job site would result
in more miles being put on the vehicle.
c. If the employee is authorized to drive the vehicle home.
4. Smoking of tobacco products in government vehicles is prohibited.
5. Seat belts will be worn at all times inside of Augusta, GA vehicles.
6. Family members may not be transported in government vehicles. Family members who
are employees of this government may not be given rides to and from work, on a
daily/routine basis, unless the employee driver and the employee rider are required at the
same location.
7. No employee is authorized to modify, uninstall, or install any electronic device that
requires connecting to any existing wiring within the vehicle (wiring harness, battery, or
fuse box). The use of electrical outlets, as provided by the manufacturer, is authorized.
2.02 UNATHORIZED VEHICLE USE:
1. Any use for personal purposes other than commuting/travel which has been authorized.
4
2. Transport of hitchhikers, family member or anyone that is not an employee of Augusta.
3. Transport of cargo that is not related to the performance of official Augusta, Georgia
business.
4. Transport of any hazardous materials such as acids, explosives, weapons, ammunition or
highly flammable material, except by specific authorization or in an emergency.
5. Transporting any political campaign literature or matter to engage in soliciting votes or to
transport any person or persons soliciting votes in any election or primary.
6. Transporting alcoholic beverages or contraband (unlawful drugs, weapons or other
restricted items.
2.03 DISCLAIMER OF LIABILITY: Employees who are in violation of this policy by
transporting family members, persons not employed by this government, or any unauthorized
passengers or using Augusta, GA assets for any purpose other than “Official Business” which
results in physical damage and/or bodily injury may:
1. be personally responsible for any and all damages to property or person(s) resulting from
the accident and/or;
2. be personally responsible for any and all medical related costs resulting from the accident
and/or;
3. be subject to disciplinary action up to and including termination of employment as
determined by the Augusta, GA Personnel Policy and Procedures Manual
2.04 DRIVING VEHICLES HOME:
1. Authorization to drive an assigned vehicle home must be approved, in writing, by the
Administrator. Requests will be reviewed each year.
2. Approvals will be granted only when allowing the employee to drive the vehicle home is
for the convenience of Augusta, Georgia.
3. Department heads must enclose a full justification on the request for “Authorization to
Drive a Government Vehicle Home” form. The completed form will be sent to Fleet
Management for additional information and forwarded to Risk Management for comment.
4. For an employee to drive a vehicle home:
a. a real need must exist and the need is for the convenience of the government
b. the employee is on 24 hour on-call
c. the employee is frequently required to work outside of normal business hours
d. the employee responds to after-hours emergencies at locations other than their
normal business location
5. IRS Publication 15-B establishes that some drive home vehicles are considered as a Fringe
Benefit. This publication requires a value to be established for this benefit and the
employee will pay taxes on that value.
2.05 OUT OF COUNTY USE:
1. Drivers of government vehicles may drive out of the County boundaries, to adjacent
counties, when the department mission requires. This would be in the course of routine
requirement of the respective department. The “Out of County Travel Notification” form
is not required if traveling to adjacent counties for short periods of time, less than 8 hours.
2. Government vehicles planning to go beyond the boundaries of Richmond County are
required to provide an approved “Out of County Travel Notification Form” from Risk
Management prior to travel. Refer to the Risk Management Vehicle Usage Section of the
5
Augusta, Georgia Personnel Policy and Procedure Manual for possible applicable
requirements for Out of County Use.
2.06 POOL CARS: Fleet Management maintains a limited amount of vehicles for use by
employees. Priority of use is for employees going out of town for training events, seminars,
workshops and coordination with other agencies. If available, vehicles may be reserved for local
travel for job related requirements, for short periods. Reservations can be made by contacting Fleet
Management. Employees that take a pool vehicle outside the boundaries of Richmond County are
required to have completed the “Out of County Travel Notification” form through Risk
Management.
2.07 DECALING OF AUGUSTA, GA VEHICLES: (O.C.G.A. § 36-80-20)
1. Fleet Management follows the Official Code of Georgia Annotated (O.C.G.A. § 36-80-20)
Local Government provisions regarding decals or seals required on vehicles owned or
leased by Augusta, Georgia.
2. All vehicles, other than public safety vehicles and others exempt by law, will have the asset
number affixed to the front and rear of the vehicle.
2.08 VEHICLE COLORING: Augusta, Georgia vehicles will bear the following colors.
1. Augusta, Georgia vehicles including: automobiles, pickup trucks, vans, utility body
(service) and dump trucks (cab and hood) will be white in color; construction assets
excluded.
2. Fire Department: As prescribed by the Fire Department Chief but will be only a single
color.
3. Elected Officials are authorized to dictate the vehicle colors for their agency/department.
4. Vehicles transferred from one agency/department to another, for continued use, will be
painted the approved color of the receiving agency prior to putting the vehicle in service at
the gaining department.
2.09 TAGS, TITLES, AND REGISTRATION:
1. All assets will display the proper state government tag in the proper manner.
2. Tags will be removed from vehicles only by Risk Management, Shop 1 or Shop 2 personnel
and processed/coordinated with Central Services.
3. The Fleet Management Division of the Central Services Department is responsible for
acquiring tags, titles and registrations for each vehicle.
4. No tag will be transferred from one vehicle to another, including public safety vehicles.
5. Registration will remain in each vehicle belonging to Augusta, Georgia. If the registration
is lost or illegible, a copy can be obtained from the Fleet Management Division of the
Central Services Department
6. Lost or stolen tags must be reported to Fleet Management immediately. Fleet Management
will apply for a replacement tag.
2.10 MANAGED FUEL PROGRAM: Fuel cards are accountable items and should be
periodically checked/inspected by supervisors. Fuel cards are issued, as appropriate, by Fleet
Management for all new assets. Fuel dispensed using the fuel card system is the property of
Augusta, GA and any use of the fuel card for personal use or gain will be considered as
misappropriation and/or theft of property and could lead to disciplinary action or termination.
6
1. Any lost card should be immediately reported as missing. Replacement or missing cards
may be ordered by Fleet Management.
2. Departments should report any discrepancy or perceived violation of the card.
3. Per Department Director or Assistant Director request, supervisor cards can be issued to
Supervisors for fueling small containers (5 or gallons or less) or equipment not assigned a
fuel card and for correcting employee or attendant errors at fueling stations.
4. If an employee or supervisor believes an employee PIN may have been compromised they
should immediately contact Fleet Management to have a new PIN issued.
5. Departments should review the monthly fuel report and investigate any noted irregularities
SECTION III
ADMINISTRATION
3.01 MAINTENANCE BUDGET: Fleet Management will provide a recommendation for the
proposed fleet maintenance budget for all departments, with the exception of Augusta Public
Transit, Environmental Services, Fire Department and Augusta Regional Airport. The budget will
consider past maintenance history/charges and the total number of assets. The budget is currently
broken up into Contract Cost (55.12110) and Non-Contract cost (55.12110).
3.02 ANNUAL FLEET ASSESSMENT:
1. In February of each year, or as directed by the Director of the Central Services Department,
Fleet Management will calculate the number of miles or hours of use for the previous year
along with lifetime mileage or hours for assets.
a. In consideration of underutilized assets (5k or less miles for vehicles), departments
will need to provide written justification to Fleet Management for retention
requests.
b. In regards to potential replacements (175k or more miles for vehicles, 125k for
patrol vehicles), departments will need to provide a written request to Fleet
Management for further evaluation utilizing the ‘Evaluation Matrix’.
2. The Director of Central Services will coordinate a meeting with each department Director
to go over the list of vehicles prior to meeting with the Administrator for final decision.
3.03 REPLACEMENT CRITERIA: Replacement criteria is established utilizing a point system
which considers; miles/hours of use, maintenance/repair costs compared to purchase price,
reliability and overall condition of the asset. The included ‘Evaluation Matrix’ is a guide to assist
in evaluating and establishing recommendations for vehicles that qualify (could be considered) for
replacement.
3.04 NEW VEHICLES:
1. Under normal circumstances, Augusta, GA assets will be replaced on a basis of need or
economic reasons. Prior to the annual published budget calendar, Fleet Management will
provide a report to Departments of assets that should be reviewed for replacement;
replacement consideration will be based on mileage, repair history, use, and overall
condition. Vehicles classified as totaled will have priority in the replacement process in the
next fiscal year. Once a department has identified vehicles for replacement, the appropriate
budget form, along with the supporting documents, must be submitted to Finance with their
budget request and a copy forwarded to Fleet Management.
7
2. New vehicles will be delivered by the vendor to the appropriate repair shop for distribution
to the respective departments. Departments will be notified that the vehicle is ready for
issue by the Fleet Manager. Prior to being issued, the following will be completed:
a. An asset number has been applied
b. The vehicle is properly stenciled
c. Special equipment (other than bid specification items) mounted and operational
d. A vehicle safety inspection is performed
e. The vehicle has been added to the Fleet List
f. A vehicle fuel card ordered.
3. The gaining department must turn in the old vehicle before the time of pickup (if the vehicle
was purchased as a replacement), unless a turn in has already been made.
4. Any vehicle which is non-operational and non-repairable will be turned in to the
appropriate shop for disposal. Vehicles in the above mechanical status will NOT be stored
at the respective department pending the arrival of a new/replacement vehicle. A
completed Fixed Asset Tracking Form serves as a valid turn in document. The tracking
form will be sent to the Fleet Manager for processing.
3.05 ASSET TRANSFERS:
1. Vehicles transferred from one department to another department must have approval from
the Administrator. Fleet Management will assist with the necessary administration to
submit the request for review by Administration. Any repairs needed to the asset should be
done prior to the transfer.
2. Assets that are transferred from one division to another within a department will be
reported to Finance and Fleet Management on the “Fixed Asset Transaction Document”.
3. Assets cannot be transferred between “funds”; e.g., a vehicle from an enterprise fund to a
general fund, unless the asset is purchased by the receiving “fund”/department.
4. Vehicle transfers will be made to replace vehicles NOT add to a department’s inventory of
vehicles.
5. If approved the Fleet Manager will notify the gaining department and provide copies of the
approved request to:
a. Finance: Attention Fixed Assets
b. Central Services
c. General Manager of the Contract Maintenance provider
d. Department Head of the loosing vehicle
6. The gaining department will be responsible for:
a. Repainting, if necessary
b. Maintenance
c. Re-stenciling
d. Ensuring the vehicle meets the criteria for department operations as set forth in this
policy
e. Coordination with Central Services for tag transfer
f. Coordination with Finance for Asset transfer
3.06 DISPOSAL OF ASSETS:
Accountable assets owned by Augusta, Georgia will be disposed of by public auction, unless
otherwise directed by the approving authority. The exception is for vehicles involved in vehicle
accidents and classified as totaled by Risk Management. In cases of totaled vehicles, every effort
8
will be made to make use of usable parts before taking the vehicle to a recycling center for scrap
metal. Departments turning in vehicles or equipment for auction will be responsible for removing
any items or trash. Fleet Management will be responsible for disposing of assets though Public
Auction.
1. Vehicles which are excess to the department needs, uneconomically repairable, or damaged
beyond repair, will be turned in to the appropriate Shop for auction or salvage sales. Fleet
Management will ensure a ‘Fixed Asset Transaction Document’ is submitted to the Finance
Department for every auctioned or salvaged asset.
a. The Fleet Manager will prepare a list of vehicles by asset number, year, make,
model, and vehicle identification number.
b. The list will be coordinated with those departments, which the vehicles came from
to ensure all vehicles are no longer needed.
c. The list will be sent to the Administrator to declare the vehicles excess/surplus.
2. Confiscated vehicles, awarded by the court to the Sherriff’s Office, may be turned over
to Augusta, GA for disposal through Fleet Management.
3. Revenue from the sale of Fleet vehicles will be deposited in the appropriate account, as
designated by the Finance Department.
a. Proceeds from the sale of vehicles, originally purchased from enterprise funds will
be deposited in enterprise fund accounts.
b. Proceeds from the sale of vehicles, originally purchased for grant funds will be
deposited in grant fund accounts.
c. Revenue from the sale of confiscated vehicles will be distributed as directed by law.
3.07 VEHICLE and/or EQUIPMENT ABUSE:
Employees driving or using Augusta, Georgia assets are responsible for the overall upkeep of
their assets. Failure to perform daily checks, keep their assets clean and serviced, make the
vehicle available for servicing, or use their asset for anything other than its intended official use
constitutes asset abuse (beyond normal wear and tear). Employees are subject to having their
privileges revoked for Augusta, Georgia assets. If damage is associated with the misuse of
assets, a damage assessment may be directed by the Safety Review Committee.
9
APPENDIX I
REPLACEMENT EVALUATION MATRIX
Factor Point Descriptions
Miles/Hours One point for each:
Vehicles 10,000 miles driven
Equipment 1,000 hours (large) or 500 hours (small) of use
Type of Service 1 Point - Administrative or Passenger Transport
3 Points - Public Service Work
5 Points - Severe Duty Service
M&R Costs
Points based on total life M&R costs (excluding accident damage
repair) compared to assets original purchase price.
1 Point - Less than 23% of Purchase Price
2 Points - Between 24-48% of Purchase Price
3 Points - Between 49-73% of Purchase Price
4 Points - Between 74-99% of Purchase Price
5 Points - Equal to or greater than purchase price
Reliability
Points based on the frequency that an asset is in the shop for repair
over a year, if the repair is not considered preventative maintenance,
a 'quick fix' or 'return' service.
1 Point - Average of once a quarter
3 Points - Average of once a month
5 Points - Average of two times a month
Condition
Points based on overall body and interior condition, accident history,
anticipated repairs, etc. Scale of 1 (Excellent) through 5 (Poor).
Ranges
<18 Excellent
18-22 Good
23-27 Qualifies for Replacement
28> Needs Immediate Consideration
10
APPENDIX II
REPLACEMENT EVALUATION FORM
Asset Information
Department Name: Date:
Org Key:
Vehicle Description: Asset Number:
Assigned Use:
Signature of Director/Elected Official:
Purchase Date:
Purchase Price:
Current Mileage:
Replacement Criteria Scoring
Score Details
Miles/Hours
Type of Service
M&R Cost
Reliability
Condition
Total Score
Fleet Manager Recommendation:
Planned Replacement Year:
Funding Source:
11
Fleet Manager Approval:
Central Services Director Approval:
Commission Meeting Agenda
4/20/2021 2:00 PM
HCD_ Emergency Rehabilitation Approval Request
Department:HCD
Department:HCD
Caption:Motion to approve seven (7) Emergency Rehabilitation
projects. (Approved by Administrative Services Committee
April 13, 2021)
Background:The Homeowner-Occupied Emergency Rehabilitation Programs
provide a mechanism for eligible homeowners to bring their
home into compliance with local codes and provide safe, decent
housing for lower-income individuals. The program functions
through two major components: · Home Owner occupied
Rehabilitation – Full rehab to include rehabbing of floors,
bathrooms, counter tops, cabinets, etc… • Emergency
Rehabilitation – Code items program to include only one of the
following: roofing, HVAC, electrical or plumbing. The
Homeowner Emergency / Rehabilitation Program is designed to
bring the eligible homeowner’s dwelling into compliance with
applicable, locally adopted housing rehabilitation standards to
reduce ongoing and future maintenance costs, promote energy
efficiency, and to preserve decent affordable owner-occupied
housing. Federal funding for these activities is provided to
Augusta, GA through the Community Development Block Grant
(CDBG) Program and the Home Investment Partnership
Program (HOME). This request will provide seven (7)
homeowners with funding for the following address: 1.
Contractor: Legacy 4 Construction
Project Address: 3628 Spanish Terrace, 30815
Amount: $8,850.00 2. Contractor:
Johnny’s Heating & Air Project
Address: 3514 Becton Road, 30815
Amount:
$4,850.00 3. Contractor:
Johnny’s Heating & Air Project Address:
2513 Cairo Drive, 30906
Amount:
$4,900.00 4. Contractor:
Cover Memo
Curry’s Home Improvement Project
Address: 2243 Raleigh Drive, 30904
Amount: $7,900.00 5. Contractor:
Curry’s Home Improvement
Project Address: 1536 Koger Street, 30901
Amount: $4,425.00
6. Contractor: Curry’s
Home Improvement Project Address: 126
E. Taylor Street, 30901
Amount: $6,725.00 7.
Contractor: Curry’s Home Improvement Project
Address: 708 Hall Street, 30901
Amount: $4,100.00
Analysis:The approval of this request will allow seven (7) homeowners to
obtain compliant, decent, and safe housing.
Financial Impact:The City receives funding from the US Housing and Urban
Development Department (HUD) on an annual basis. Total
amount requested - $ 41,750.00 .
Alternatives:Do not approve HCD's request
Recommendation:Motion to approve seven (7) Emergency Rehabilitation projects.
Funds are
Available in the
Following
Accounts:
U.S. Department of Housing and Urban Development (HUD)
Funds: a) CDBG-221073211
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
HCD_ Homebuyer Subsidy Program Request
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide HOME funding to
assist one (1) low to moderate income homebuyer with gap
financing, down payment and closing cost to purchase a home
though the Homebuyer Subsidy Program. (Approved by
Administrative Services Committee April 13, 2021)
Background:The City of Augusta’s Home Subsidy Program is a loan in the
form of a second mortgage. This financial assistance is
combined with a primary loan (first mortgage loan) from a
participating lending institution and enables a qualified first-time
home buyer to become a homeowner. The buyer must be a first-
time home buyer and the home must become the buyer’s
primary residence. The program is funded by The Department of
Housing and Urban Development (HUD) and administered by
The City of Augusta’s Housing and Community Development
Department (HCD). The program promotes neighborhood
stability by assisting with the gap financing toward the purchase
price and closing costs for homes located within the city limits
of Augusta and in conjunction with local Community Housing
Development Organizations (CHDOs) and employees of
Augusta, Georgia. One application is awaiting approval to move
forward with the process of becoming a homeowner: 1.
Homebuyer Subsidy – 809 Spruce St - Requesting: $25,000
Sales Price: $ 87,000.00 Applicant has a first mortgage from a
lending institution but needs the Subsidy to complete the
process. Once approved, Lenders will schedule closing and the
applicant will then become a new homeowner in Augusta,
Georgia.
Analysis:The approval of the application will enable one individual to
become a homeowner and “Make the American Dream a
Reality”. Approval will also have a positive impact on the
community by increasing the tax base in Augusta, Georgia.
Cover Memo
Financial Impact:The City receives funding from the US Housing and Urban
Development Department on an annual basis. This approval
would be for the amount of $25,000.00.
Alternatives:Do not approve Homebuyer Subsidy’s Agreement.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide HOME funding to
assist one (1) low to moderate income homebuyer with gap
financing, down payment and closing cost to purchase a home
though the Homebuyer Subsidy Program.
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: HOME
Investment Partnership Grant (HOME) funds. 221073212-
5225110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
HOME Program – Homebuyer Written Agreement Page 1 of 5
HOME PROGRAM
HOMEBUYER WRITTEN AGREEMENT
NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must
fulfill in exchange for the federal assistance you are receiving through the Home Investment
Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions
regarding any sections you do not fully understand. This AGREEMENT will be enforced by a
forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand
these documents before you sign them.
THIS AGREEMENT, made and entered into this ____ day of ____________, 2021 by and between
____________ hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING &
COMMUNITY DEVLOPMENT having its principal office at 510 Fenwick, Augusta, Georgia
30901, hereinafter referred to as “LENDER.”
WHEREAS, on ___________________, the Lender agreed to provide to the Borrower
financial assistance to be used in pursuit of the purchase of certain real property hereafter described:
_Map Parcel #___ and ___________________________________.
WHEREAS, a percentage of said financial assistance was provided in the form of a
Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of
Twenty-Five thousand dollars 00/100 ($25,000.00) subject to the condition that the Borrower
executes this Agreement.
WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban
Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME
Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s
Forgiveness Loan Program.
NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions
of State of Georgia Statues, the parties do hereby agree as follows:
The Borrower covenants and agrees with the Lender to adhere to the following HOME
Program Restrictions imposed on them for the federal assistance provided:
Affordability Period
You must comply with the HOME Program’s period of affordability. The period of affordability for
the home will be 10 years, based on the amount of the direct subsidy to the HOMEBUYER. During
this 10 year period, the HOMEBUYER must maintain the home as his/her principal place of
residence at all times. During this time the recapture restriction is effective and requires all HOME
funds that were provided for the purchase of the home to be repaid to the City, including principal,
HOME Program – Homebuyer Written Agreement Page 2 of 5
interest, late fees, and other charges, if you do not occupy the property as your principal residence or if
you sell or transfer the property.
Maximum Sales Price
The property may not have a purchase price for the type of single family housing that exceeds 95% of
the median purchase price for the area. It has been verified that the purchase price of the housing does
not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR
Part 92.254(a).
The maximum purchase price is as follows for the Augusta Richmond County GA:
Unit # FHA Limits Pre-Economic Stimulus Act- 2020
Existing Homes New Homes
1 Unit $ 157,000 $ 238,000
2 Unit $ 201,000 $ 304,000
3 Unit $ 243,000 $ 368,000
4 Unit $ 301,000 $ 456,000
Unadjusted Median
Value
$ 164,900 $ 250,000
Appraised property value
The AWARDEE certifies that a certified property appraiser has appraised the property that is the
subject of this AGREEMENT at a value of $________.
Principal residence requirement
This agreement shall remain in force throughout the affordability period as long as the home remains
the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as
his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in
breach of this agreement and will be required to repay the amount awarded, as of the day the home is
no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party,
the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set
forth below.
________Buyer Initials
Recapture Agreement
This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient
decide to sell the house within the affordability period at whatever price the market will bear. The
recaptured funds will come from the net proceeds if available. Any such repayment as required shall
be made to the Lender no later than thirty (30) days following the action that require the repayment.
HOME Program – Homebuyer Written Agreement Page 3 of 5
Obligation of Repayment
As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this
Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate
hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost,
including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is
legally described as:
ALL THAT LOT OR PARCEL OF LAND, situated, lying and being in the City of Augusta,
Richmond County, Georgia bounded North by ______. South by ______________, East by
____________ and West by ___________. Parcel # _____________ Property recorded as
_______________________,
Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in
the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the
property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs,
executors, or representatives shall give the lender notice thereof.
In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a
required payment within said limited period, the Lender may, with or without notice to the Borrower,
foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real
estate, as provided by State Statue.
Ownership of Property
You must hold fee simple title to the property purchased with HOME funds for the duration of your
Forgiveness Loan.
Use of HOME funds
The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by
providing down payment assistance. This will reduce the sales price of the home to the
HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to
purchase the home.
________Buyer Initials
Household Income
You must be an eligible household through the time of filing a loan application with the City or other
lender to the escrow closing of the purchase transaction. Income eligibility means that your annual
gross household income, adjusted for household size does not exceed eighty percent (80%) of the
Augusta-Aiken median income, as established by HUD.
Insurance requirement
HOME Program – Homebuyer Written Agreement Page 4 of 5
The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and
current insurance policy on the home for the current appraised or assessed value of the home. Failure
to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT,
and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the
HOME Program investment.
Property standards
Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all
State and local housing quality standards and code requirements. If no such standards or codes apply,
the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical
Condition Standards.
Termination Clause
In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein
or any provisions in any other collateral agreement restricting the use of the Property to low or
moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall
have no further force or effect. Any person (including his successors or assigns) receiving title to the
Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title
to the Property free and clear from such restriction.
Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of
foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien
Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default
under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior
Security Deed within the 30-day notice sent to the Lender.”
This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be
binding upon the parties hereto and their respective heirs, executors, representatives, successors and
assigns.
If at any time that the City realizes that you have falsified any documentation or information, you may
be required by law to pay the full amount of subsidy provided.
________Buyer Initials
Post Purchase Requirement
Homeowner must attend a Post Homeownership Counseling class and submit a certificate of
completion to AHCD within the first two years of purchasing the house. AHCD will not release the
lien on the property until this requirement has been met.
_______Buyer Initials
IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment
Agreement.
HOME Program – Homebuyer Written Agreement Page 5 of 5
___________________________________________ Date___________________________
HOMEBUYER SIGNATURE
Attest:
Subscribed and sworn to before me __________________________________, 20____.
My Commission Expires ______________________________________, 20____.
______________________________________
Notary Signature
IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written
above:
ATTEST: AUGUSTA, GEORGIA
(The City)
Approved as to form: _________________________ Date:_________________
Augusta, GA Law Department
By: ___________________________________ Date: _________________
Hardie Davis
As Mayor
By: ___________________________________ Date: _________________
Odie Donald II
Administrator
By: ___________________________________ Date:_________________
Hawthorne Welcher, Jr.
As Director, HCD
SEAL
____________________________
Lena Bonner
As its Clerk
Commission Meeting Agenda
4/20/2021 2:00 PM
New Titles Change for IT Executive Staff
Department:
Department:
Caption:Motion to approve new titles change for IT executive staff from
Director and Deputy Director to Chief Information Officer and
Deputy Chief Information Officer. (Approved by
Administrative Services Committee April 13, 2021)
Background:Based on industry trends and research, it is the administrator's
recommendation that IT leadership titles be changed in line with
industry standards.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Scheduling of Commission Chamber, Conference Rooms 291,292,293
Department:
Department:
Caption:Motion authorize the Clerk of Commission Office to maintain
control of and schedule use of the following rooms in the
Municipal Building: 1)The Commission Chambers 2)3)
Commission Executive Session Conference Room 293
4) Conference Room 292 and 5) Conference Room
291. (Approved by Administrative Services Committee April
13, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Trane Investment Grade Audit
Department:Central Services Department - Facilities
Department:Central Services Department - Facilities
Caption:Motion to accept as information the Investment Grade Audit
Report and proceed with Phase 2 of the process to enter into a
Performance Contract with Trane, Inc. – details and financials to
follow after procurement biding. (REF 18-164) (Approved by
Administrative Services Committee April 13, 2021)
Background:Many of Augusta, Georgia facilities and buildings are not energy
efficient, in accordance with today’s standards and would
benefit from upgrades with more energy efficient equipment and
methods available on the market today. A facility assessment, of
this nature, has never been completed and information derived
from this assessment would prove valuable while planning for
our capital improvements of the present and future. On May 7,
2019 Trane, Inc. was approved to complete a Phase I Investment
Grade facility audit on 89 Augusta, Georgia owned facilities.
Phase II requires Augusta to enter into a Performance Contract,
project source funding details will be returned once bids have
been evaluated.
Analysis:Trane, Inc. has worked intimately in Augusta’s facilities to
assess our energy efficiency and equipment performance in
comparison to industry standards. The recommendations
provided, if implemented, will allow Augusta to capitalize on
savings generated from lowered energy consumption to finance
the upgrades recommended through a performance contract,
while reaping the benefits of savings. 1. Proposals for the
performance contract financing ($24.5M) will be obtained and
returned for Commission approval. Customer Capital ($4.5M)
funded through SPLOST 8. 2. Final Performance Contract, with
legal review, will be presented for Commission approval.
Financial Impact:None at this time.
Cover Memo
Alternatives:1. Motion to accept as information the Investment Grade Audit
Report and proceed with Phase 2 of the process to enter into a
Performance Contract with Trane, Inc. – details and financials to
follow after procurement biding. 2. Do not accept as
information; Do not proceed with Phase II
Recommendation:Motion to accept as information the Investment Grade Audit
Report and proceed with Phase 2 of the process to enter into a
Performance Contract with Trane, Inc. – details and financials to
follow after procurement biding.
Funds are
Available in the
Following
Accounts:
None at this time.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Energy Project Investment Grade Audit
Customer Workshop Document
Synopsis of Executive Summary
Trane is pleased to provide the following Detailed Energy Audit Report for Augusta-Richmond County. Trane
is an international organization with engineers and construction professionals on staff experienced in
analyzing and developing comprehensive energy saving programs.
The objective of this study was to identify and quantify Energy Conservation Measures (ECMs) at occupied
City-owned buildings to reduce the energy consumption. This objective was met by conducting site visits to
existing facilities to determine their existing conditions and analyze existing equipment in those buildings.
Trane then examined the energy use profiles of each building using actual electricity bills, natural gas bills,
and water/sewer bills. Because of the size and complexity of this project, Trane used a variety of modeling
strategies to calculate energy baselines and savings, including spread sheet models and Trace 700TM energy
models.
After determining the buildings’ baseline energy profile, Trane analyzed potential ECMs that would result in
a significant energy usage reduction. The energy savings calculated for each measure are compared against
the baseline model and historical consumption to validate the quantities of savings proposed. Trane then
determined the financial impact of the proposed ECMs using actual utility rate structures, taking into
account escalation of utility rates into the future.
Augusta-Richmond County’s buildings that are included in this report comprise a total of approximately
1,328,675 ft2 of conditioned space. The types of buildings surveyed included museums, fire stations,
police stations, recreation centers, libraries, office/administrative buildings, public pools, and sports
arenas.
1.2.5 Mechanical Systems
Augusta-Richmond County has many mechanical systems that are past their useful life. Trane used this
audit to document, to the best of our ability, the age and condition of existing HVAC equipment in the
buildings included in this audit. The mechanical equipment surveyed includes but is not limited to chillers,
boilers, pumps, air handling units (AHUs), roof top units (RTUs), split systems, and package terminal units
(PTACs). The maintenance costs of keeping aged equipment in serviceable condition is a primary
opportunity for operational cost savings discussed in Sub-section 1.4 Major Customer Operational
Benefits.
A detailed equipment list of all equipment surveyed in this audit is contained in Appendix 4.
1.2.6 Controls
Much like the mechanical systems at Augusta-Richmond County, much of the HVAC controls
infrastructure is well out of date. While Augusta-Richmond County does have modern direct digital
controls (DDC) systems for some of their larger buildings, there are also a number of buildings operating
on older pneumatic controls. In most buildings such as libraries, recreation centers, etc., the majority of
thermostats that control HVAC equipment are standard electromechanical thermostats or non-
programmable digital thermostats.
1.2.9 Utilities
The utility providers for Augusta-Richmond County are Georgia Power Company and Jefferson Energy
Cooperative for electricity; Scana Energy, Constellation, Walton EMC, and Georgia Natural Gas for natural
gas; and the Augusta Utilities Department for water and sewer.
The surveyed building’s utilities for the Baseline Year of October 2018 through September 2019 are
outlined below. This only includes buildings outlined in Table 1.1.
Electric Consumption 25,711,324 kWh
Electric Demand 6,346 kW*
Electric Cost $2,185,728
Natural Gas Consumption 239,571 therms
Natural Gas Cost $233,657
City EUI 94 kBtu/ft2
City ECI $2.04/ft2
Total Utility Spend $2,419,385
*Electricity demand was not provided for all locations.
The utility numbers above apply only to the surveyed buildings and do not include roadway lighting,
roadway irrigation, parking deck consumption, water and sewer system consumption, etc. The values
presented above for EUI and ECI only include the energy usage and associated cost for electricity and
natural gas. Water consumption and cost are typically left out of this calculation.
1.3 Summary of Savings
The ECMs investigated in this technical analysis are presented in the table below. The economics associated
with these ECMs are also presented. The Base Utility Rates are defined in Section 3, and a discussion regarding
how the Base Utility Rates were escalated to obtain the Proposed Escalated Cost Savings in Table 2 are also
contained in this section. These ECMs have been identified as potential candidates for implementation, and
a detailed analyses of all of the ECMs are provided in Section 5.
Table 1: Guaranteed Utility and Cost Savings by ECM Category
ECM
Guaranteed Energy Savings
kWh kW Therms kgal $ Savings
Lighting Upgrades 4,161,541 6,444 -10,442 0 $434,511
Water and Sewer Conservation 0 0 47,451 16,384 $87,657
Building Envelope Improvements 743,593 612 17,703 0 $106,866
Controls Upgrades 1,817,476 297 13,885 0 $182,201
Mechanical/HVAC Upgrades 348,145 633 7762 0 $52,971
Chiller Plant Improvements 2,374,673 -89 0 0 $110,201
Boiler Plant Improvements -2,314 -3 3647 0 $7,756
Renewable Energy Systems 331,811 0 0 0 $34,006
9,774,925 7,894 80,006 16,384 $1,016,169
* (preliminary) Cost savings equate to an approximate 40% reduction in electric and gas utility costs
1.4 Major Customer Operational Benefits
Implementing the described measures has many benefits in addition to reducing facility energy
consumption and associated cost. In most instances, maintenance costs will also be reduced due to a
reduction in equipment operating hours and/or loads imposed on equipment, and installation of longer
life materials. Replacing old equipment nearing the end of its useful life will also reduce maintenance
costs and eliminate future replacement costs. New system designs often improve system diagnostics,
detecting, and repairing problems before building occupants are aware they exist. Lighting system
retrofits often improve space lighting level and HVAC measures often result in improved space comfort
conditions and indoor air quality. Spaces are more pleasant to occupants, which often results in an
increase in productivity. The operational savings benefits Trane identified during the Detailed Energy
Audit, with input from Augusta-Richmond County personnel, are summarized below.
Table 2: Summary of Operational Savings
Operational Savings shown here are based upon past and projected expenditure data . As a direct
result of the work to be performed by Trane, the Customer shall achieve annual operational cost
savings in the amounts set forth in the table below during the Guarantee Term.
Description A - Direct Cost
Avoidance
B - Indirect Cost
Avoidance
C - Capital Cost
Avoidance
Annual BAS Service Savings $19,213
Annual Lighting Operation Savings $70,047
Capital Cost Avoidance $241,649
Total $89,260 $0 $241,649
A Direct Cost Avoidance: Reduction or elimination of costs or expenses in connection with existing
or planned service contracts, materials, supplies, energy costs and labor expenditures. Direct cost
avoidance Operational Savings may include savings achieved through a reduction in fuel and/or
electricity rates (“Energy Rate Optimization Savings”) by one or more of the following means:
(i) Improved rate from local electric utility company, natural gas company, or fuel company;
(ii) Direct purchase of natural gas or electricity; and/or
(iii) Bulk purchase of fuel.
B Indirect Cost Avoidance. Customer valuation, including such items are re-deployed labor
resources and reduction in overhead
C Capital Cost Avoidance. Future replacement expenditures avoided as a result of new
equipment installed.
Key Takeaways from Section 1:
The proposed project consists of LED lighting upgrades, building envelope improvement, water
efficiency upgrades at Webster Detention Center, HVAC and Building Automation (controls)
upgrades at approximately (25) buildings, and solar PV renewable energy
Implementation of recommended ECMs (energy conservation measures) is projected to reduce
ARC’s buildings utilities spend by approximately 40%
All costs associated with the proposed ~$24M project (debt service and Trane on-going services)
are projected to be offset by the financial benefit generated by the combination of guaranteed
energy savings and operational savings forecasted over an (18) year term, combined with a $4.5M
Customer capital contribution.
5. Baseline Analysis (and Energy Savings) Calculation Methodology
Trane used existing building utility data (consumption and cost) incurred during the October 2018
through September 2019 (the Baseline Period) to tune and calibrate spreadsheet and Trane Trace 700
energy models which were used to simulate baseline energy consumption. Building energy consumption
was modeled again after ECMs were employed. Calculated energy savings (kWh of electricity and/or
therms of natural gas) were calculated based on the difference between baseline energy consumption
and ECM post retrofit energy consumption. Calculated energy savings were multiplied by a guarantee
safety factor in order to obtain the value of guaranteed energy savings. Utility dollar savings values were
derived based on the quantity of guaranteed energy savings multiplied by the baseline utility rate
applicable to each ECM employed in a given building. These utility dollar savings were escalated
throughout the course of the (18) year proposed project finance term by a utility escalation rate of 3%
per annum which was used to model inflationary effects on utilities.
Key Takeaways from Section 5:
Energy unit savings (kWh, Therms, etc.) are guaranteed by Trane.
Energy dollar savings are not guaranteed by Trane; ESCOs (energy service companies) like
Trane are prohibited by federal and state law from guaranteeing energy dollar savings.
The value of energy dollar savings is escalated at a fixed rate during the finance term to
account for inflationary changes / increases in utility rates
6. Energy Conservation Measure Evaluation
Trane is proposing ECMs for (89) separate facilities in this project. The ECMs, which will result in both
annual energy and cost reduction, can be divided into 6 categories. These categories are:
1) Lighting Fixture and System Retrofits and Improvements
2) HVAC (Heating Ventilation and Air Conditioning) System Improvements
3) Controls (for building mechanical and electrical systems) Improvements
4) Water (domestic) Fixture Retrofits and Improvements
5) Solar PV installations
6) Building Envelope (Walls, Windows, Doors, Roof) Improvements
Details on these ECMs is presented in this section. The ECM Matrix below shows which ECMs are
proposed in each building surveyed during the Detail Energy Audit. For detailed information regarding
modeling methodology for these locations and ECMs, refer to Appendix 6.
Table 3: ECM Matrix
Building Name Lighting
Improvements HVAC Controls Water and Sewer
Conservation
PV
Solar
Building
Envelope
911 Emergency Services X X
Appleby Library X X
Augusta Animal Services X
Augusta Aquatics Center X X
Augusta Commons and Riverwalk X
Augusta Fire Department Administrative Building X X
Augusta Fire Department Training Center X
Augusta Municipal Building X X X X X
Augusta Public Library Headquarters X X
Augusta-Richmond County Judicial Center X X X
Bernie Ward Community Center X X
Blythe Area Recreation Center X X X X
Carrie J Mays Community Life Center X X X
Carrie J Mays Gymnasium X X X
Central Services X X
Charles B Webster Detention Center X X X X
Diamond Lakes Library and Robert Howard Community Center X X X
Building Name Lighting
Improvements HVAC Controls Water and Sewer
Conservation
PV
Solar
Building
Envelope
Doughty Community Center X X
Downtown Park Division X X
Eastview Community Center X X X
Eisenhower Athletic Complex X
Fire Station 1 X X
Fire Station 4 X X
Fire Station 5 X X
Fire Station 6 X X
Fire Station 7 X X
Fire Station 8 X X
Fire Station 9 X
Fire Station 10 X X
Fire Station 11 X X
Fire Station 12 X X
Fire Station 13 X X
Fire Station 14 X
Fire Station 15 X
Fire Station 16 X X
Fire Station 17 X X
Fire Station 18 X X
Fire Station 19 X X
Fleming Tennis Center X
Friedman Branch Library X X
Gracewood Community Center X X X X
Henry Brigham Park Senior Center X X
Henry Brigham Park Swim Center X X X
Information Technology X X X
Jamestown Community Center X X X X
Building Name Lighting
Improvements HVAC Controls Water and Sewer
Conservation
PV
Solar
Building
Envelope
Jones Pool X
Julian Smith BBQ Pit X X
Julian Smith Casino X X
May Park Community Center X X X X
May Park Print Shop X X
McDuffie Community Center X X X X
Newman Tennis Center X X X X
Old Government House X X X X
Recreation, Parks, And Facilities Administrative Offices X X X X
Recreation, Parks, And Facilities Equipment Repair X
Recreation, Parks, And Facilities Maintenance Shop X
Recreation, Parks, And Facilities New Maintenance Shop X X
Richmond County Municipal Solid Waste Landfill Main Building X X X
Richmond county Municipal Solid Waste Scale House X X
Richmond County Sheriff’s Office X X
Richmond County Sheriff’s Office South Precinct X X
Richmond County Sheriff's Office Special Ops Precinct X
Richmond County Sheriff’s Training Center Administration Building X
Richmond County Sheriff’s Training Center Bunk House X X
Richmond County Training Center Dog Kennel X
Richmond County Sheriff’s Training Center EVOC Training Office X
Richmond County Sheriff’s Training Center Mess Hall X X X
Richmond County Sheriff’s Training Center Myers Building X X X
Richmond County Sheriff’s Training Center Training Center Shop X
Sand Hill Community Center X X X X
Sign Shop AED X
The Boathouse X
Traffic Engineering Street Lighting X
Building Name Lighting
Improvements HVAC Controls Water and Sewer
Conservation
PV
Solar
Building
Envelope
Wallace Branch Library X X
Warren Road Community Center X X X X
WT Johnson Center X X X X
Scope Summary Supplement – Large Buildings:
Judicial Center
LED lighting retrofit
New air-cooled chiller to serve weekend and off-hour cooling load
Building HVAC system selected duct work replacement, and ventilation, dehumidification, &
building pressurization improvements - ARC has previously invested a great deal of capital to
remediate the problems (primarily mold and mildew) that result from high humidity and
improper building pressurization; the scope of work addressed herein will serve to solve the
root cause of these problems
Trane building automation system including chiller plant optimization and full building RCx
(recommissioning)
Dynamic air filtration, bi-polar ionization, and UV-C installed as a particulate, bacteria, and virus
control measure
Trane Service and training
Municipal Building
LED lighting retrofit
Chiller plant renovation including (2) new chillers, pumps, and VFDs – these chillers were not
replaced as part of the 2014/15 building renovation project and are approaching the end of
their useful service life
Trane building automation system including chiller plant optimization and full building RCx
(recommissioning)
Dynamic air filtration, bi-polar ionization, and UV-C installed as a particulate, bacteria, and virus
control measure
100 kW canopy style solar PV system
Building Envelope improvement measures
Trane Service and training
Webster Detention Center
LED lighting retrofit
Chiller plant renovation including (2) new chillers, pumps, VFDs and a new cooling tower
Trane building automation system including chiller plant optimization and full building RCx
(recommissioning)
Dynamic air filtration, bi-polar ionization, and UV-C installed as a particulate, bacteria, and virus
control measure
(11) new air handling units
Water efficiency measures including inmate cell flush valve control system and ozone laundry
Trane Service and training
6.1 Lighting Improvements
This measure involves converting older style lighting fixtures, such as fluorescent and incandescent, to
modern LED lighting fixtures and lamps. Unless a building has been built or renovated in the past few
years, it is common to find extensive use of fluorescent, metal halide, and incandescent fixtures
throughout the building. These older lighting technologies are a product of their time and often remain
without intentional replacement. Older lighting technologies require more wattage to produce the same
amount of light as LED fixtures. This results in more electrical energy consumption for lighting systems
and also a higher heat output from the lamps which raises HVAC cooling costs.
For this measure, existing fluorescent, metal halide and incandescent lighting fixtures will be
replaced/retrofitted with new LED tubes, lamps, retrofit kits, and/or fixtures. This will greatly reduce the
energy required to illuminate the building. Additionally, cooling systems will have to run less often to
offset the heat generated by the lighting.
There are several additional benefits to LED lighting technology. LED lighting has longer burn hour life,
faster on/off response time, and easier dimming capabilities compared to fluorescent and incandescent
technologies. Because LED light fixtures have longer burn hour life, this will reduce the material and
time cost of replacing burned out lamps. This is especially advantageous in building areas with high
ceilings, such as high-bay areas, where the maintenance costs associated with lamp replacements
includes renting or obtaining lifts to reach the fixtures
6.2 HVAC Scope and ECMs
As part of the scope of this project, Trane will be furnishing and installing several different HVAC system
types and implementing different Energy Conservation Measures (ECMs) including those listed in the table
below. Most of the new equipment and systems that will be installed serve to replace and/or to retrofit
existing HVAC equipment and systems. The table below provides a listing of the ECMs which will be
implemented in each building. A description of each of these ECMs is presented in the body of this section
below.
Table 4: Summary of HVAC Energy Conservation Measures by Building
Building Name
Chiller/
Cooling
Tower
Retrofit
Variable
Primary
Variable
Secondary
Pumping
CHW/HW
Re-
commission
Water-Side
Economizer
DX Unit
Retrofits
Add
Condenser
Water
Pump VFDs
DHW
Retrofit
Dynamic
Air
Filtration
FIM 1:
AHU
Replace
ment
FIM 2:
New
60-ton
Chiller
FIM
3: Bi-
polar
Ioniza
tion
FIM 4:
Dynamic
Air
Filtratio
n
Augusta Municipal
Building X X X X X
Augusta Richmond
County Judicial Center X X X X X
Blythe Community
Center X
Carrie J Mays
Gymnasium X
Charles B Webster
Detention Center X X X X X X
Downtown Park
Division X
Gracewood
Community Center X
Henry Brigham Park
Swim Center X
Jamestown
Community Center X
May Park Community
Center X
McDuffie Woods
Community Center X
Newman Tennis
Center X
Building Name
Chiller/
Cooling
Tower
Retrofit
Variable
Primary
Variable
Secondary
Pumping
CHW/HW
Re-
commission
Water-Side
Economizer
DX Unit
Retrofits
Add
Condenser
Water
Pump VFDs
DHW
Retrofit
Dynamic
Air
Filtration
FIM 1:
AHU
Replace
ment
FIM 2:
New
60-ton
Chiller
FIM
3: Bi-
polar
Ioniza
tion
FIM 4:
Dynamic
Air
Filtratio
n
Old Government
House X
Recreation, Parks, and
Facilities
Administrative Offices
X
Richmond County
Municipal Solid Waste
Main Building
X
Richmond County
Municipal Solid Waste
Landfill Scale House
X
Richmond County
Sheriff's Training
Center Mess Hall
X
Richmond County
Sheriff's Training
Center Myers Building
X
Sand Hill Community
Center X
Warren Road
Community Center X
WT Johnson
Community Center X
6.2.1 Chiller / Cooling Tower Retrofit
This measure proposes replacing the existing water-cooled chillers with new, high-efficiency chillers. In some cases, new
cooling towers will be installed to accompany these new chillers. The existing chillers to be removed as part of this measure
are older, degraded efficiency chillers. These machines provide chilled water to coils in air handling units and fan coils to
cool the building. Cooling towers provide condenser water which accepts heat rejected from a chiller and transfers it to
the environment (outdoors) via evaporative cooling.
Over time, chillers lose efficiency due to fouling, which is the build-up of contaminants on the heat exchanger surfaces.
Chillers also lose efficiency as they age due to corrosion and typical wear on moving parts. Additionally, the chillers being
replaced are 20 years old or older and nearing the end of their useful life. Replacing them in this project will eliminate
capital replacements costs in the near future.
The new chillers that are installed will provide a higher IPLV (integrated part-load value) than the existing chillers they will
replace, thereby providing cooling operation energy savings. The new chillers also support variable flow through the
evaporator barrels, which allows pumping systems to be converted to lower power consuming variable flow set-ups. Also,
with the newer on-board controllers, Tran can employ chiller/tower optimization control
Affected Equipment
This measure is proposed for two locations: The Augusta Municipal Building, and The Charles B. Webster Detention Center.
Note that the cooling tower replacements will only occur at the Detention Center’s older plant, as the towers for the
Detention Center’s newer plant, and the towers at the municipal building are in decent shape. Below is a list of equipment
affected by this measure.
Table 5: Chiller/Cooling Tower Retrofit Affected Equipment
Building Equipment Model No. Serial No. Unit Size Date of Manufacture/Age
of Unit
Augusta Municipal Building Water-Cooled Chiller CVHE400 L01B06967 250 tons 2001
Augusta Municipal Building Water-Cooled Chiller CVHE400 L01B06968 250 tons 2001
Charles B Webster Detention Center Water-Cooled Chiller CVHE450 L97A00016 200 tons 1997
Charles B Webster Detention Center Water-Cooled Chiller CVHE450 L97A00061 200 tons 1997
Charles B Webster Detention Center Cooling Tower Tag: CT-1 - - -
6.2.2 DX Unit Retrofits
This measure proposes to replace existing DX equipment which is at or nearing the end of its predicted useful life. Direct
expansion (DX) air conditioning equipment is the technical name for typical residential and small commercial style rooftop
units and split systems. Many Augusta facilities are cooling and heated with these systems.
DX systems consist of a refrigerant loop, in which the refrigerant is compressed and expanded at different points of the
loop to transfer thermal energy. Typically, a refrigerant coil is placed directly in the supply air stream, where the
refrigerant absorbs thermal energy as it evaporates and expands. Thermal energy is rejected at a compressor, where the
refrigerant is compressed and condenses, rejecting the heat that was removed from the supply air steam.
Over time, HVAC units degrade in operational efficiency as coil surfaces oxidize on the exterior and sometimes scale on
the interior which reduces heat transfer efficiency. The moving mechanical components also wear, which further reduces
the operational efficiency of the equipment. The new equipment will be installed in place of the existing equipment,
including providing new refrigerant line sets for all split systems.
Additionally, older DX equipment uses R-22 as its refrigerant, which has been phased out in favor of newer refrigerants
with lower adverse environmental impact. Because it has been phased out, R-22 is far less available, meaning increased
maintenance costs if additional refrigerant is required. ARC has already undertaken future budgetary preparation for
replacing these older air conditioning systems which utilize R-22 refrigerant, therefore Trane has financially accounted
for the avoidance of this need as Capital Cost Avoidance. Existing refrigerant will be handled and disposed of in a
manner consistent with local environmental requirements.
Table 6: DX retrofit Affected Equipment
Building Qty Tag Equipment Manufacturer Model No. Serial No. Unit
Size
Date of
Manufacture/Age
of Unit
Blythe Community Center 1 OHP-1 Condensing Unit Trane TWA060 P354D491F 5 ton 1999
Blythe Community Center 1 IHP-1 Split System AHU Trane TWE060C15FD0 P35535G1V 5 ton 1999
Blythe Community Center 1 OHP-3 Condensing Unit Trane TWA030 P352EC3CF - 1999
Blythe Community Center 1 IHP-3 Split System AHU Trane TWE060C15FD0 P3213PF1V 2.5 ton 1999
Building Qty Tag Equipment Manufacturer Model No. Serial No. Unit
Size
Date of
Manufacture/Age
of Unit
Blythe Community Center 1 OHP-27 Condensing Unit Trane FY4ANF030 2809A68714 2.5 ton 2009
Blythe Community Center 1 IHP-27 Split System AHU Trane 25HCB330A300 0709E13603 - 2009
Carrie J Mays Gymnasium 1 Offices Condensing Unit Rheem RPNE-036JAZ 7348 M1907 10704 3 ton 2007
Carrie J Mays Gymnasium 1 Offices Split System AHU Rheem RHSA-HM3617JA M2707 02620 3 ton 2007
Carrie J Mays Gymnasium 1 RTU-1 Rooftop Unit Trane TCH180B30BHB 419100476D 15 ton 2004
Carrie J Mays Gymnasium 1 RTU-2 Rooftop Unit Trane TCH180B30BHB - 15 ton 2004
Downtown Parks Division 1 - Condensing Unit Rheem RAKA-042JAZ 5461 M0604 04766 3.5 ton 2004
Downtown Parks Division 1 - Split System
Furnace Rheem RGPH-10EBRJR - 100
MBH 2004
Downtown Parks Division 1 - Condensing Unit Rheem RAKA-042JAZ 5461 M0604 04826 3.5 ton 2004
Downtown Parks Division 1 - Split System
Furnace Rheem RGPH-10EBRJR - 100
MBH 2004
Downtown Parks Division 1 - Condensing Unit Rheem RAKA-037JAZ 5429 M1996 09265 3.0 ton 1996
Downtown Parks Division 1 - Split System
Furnace Rheem RGPH-10EBRJR FU5D307F130407987 100
MBH 1996
Gracewood Community
Center 1 - Condensing Unit Ruud RGPH-12EARJR FD5D307F130006503 5 ton 2006
Gracewood Community
Center 1 - Split System
Furnace Rheem UAND-060JAZ 7307 M3906 03971 - 2006
Gracewood Community
Center 1 - Condensing Unit Ruud RGPH-12EARJR - 5 ton 2006
Gracewood Community
Center 1 - Split System
Furnace Rheem UAND-060JAZ - - 2006
Jamestown Community
Center 1 - Condensing Unit Rheem RANL-060JAZ 7390W071200856 5 ton 2012
Jamestown Community
Center 1 - Split System
Furnace Rheem - - - 2012
Jamestown Community
Center 1 - Condensing Unit Rheem RANL-060JAZ 7390W071200844 5 ton 2012
Jamestown Community
Center 1 - Split System
Furnace Rheem - - - 2012
Jamestown Community
Center 1 - Condensing Unit Rheem 13AJN24A01 W091438450 2 ton 2014
Jamestown Community
Center 1 - Split System
Furnace Rheem - - - 2014
Jamestown Community
Center 1 - Condensing Unit Tempstar N2A360AKB200 E082715009 3 ton 2008
Building Qty Tag Equipment Manufacturer Model No. Serial No. Unit
Size
Date of
Manufacture/Age
of Unit
Jamestown Community
Center 1 - Split System
Furnace Tempstar - - - 2008
Jamestown Community
Center 1 - Condensing Unit Tempstar N2A360AKB200 E081702146 3 ton 2008
Jamestown Community
Center 1 - Split System
Furnace Tempstar - - - 2008
May Park Community
Center 1 - Condensing Unit Ruud UPKA-049JAZ 6583 M2101 17463 4 ton 2001
May Park Community
Center 1 - Split System AHU Ruud UBHA-21J14SUAA TM370004103 - 2001
May Park Community
Center 1 Club Room Condensing Unit - - - ~3 ton ~2001
May Park Community
Center 1 Club Room Split System AHU - - - - ~2001
May Park Community
Center 1 Main Office Condensing Unit Trane 4TTA3036A3000AA 9061LW93F 3 ton 2009
May Park Community
Center 1 Main Office Split System AHU - - - - 2000
McDuffie Woods
Community Center 1 Fitness Room
(AHU-12) Condensing Unit Trane 2TTA0060A3000AA 23252FJ3F 2002
McDuffie Woods
Community Center 1 Fitness Room
(AHU-12) Split System AHU Trane TWE060 34617LH2V 5 ton 2002
McDuffie Woods
Community Center 1 Multipurpose
Room Condensing Unit Trane 2TWA0036A300AB 3371P3K3F 3 ton 2003
McDuffie Woods
Community Center 1 Multipurpose
Room Condensing Unit Trane 2TWA0036A300AB 3371P1N3F 3 ton 2003
McDuffie Woods
Community Center 1 Multipurpose
Room Split System AHU Trane TWE090 3414TABD 7.5 ton 2003
McDuffie Woods
Community Center 1 Gym
Northeast Condensing Unit Payne PA13PR060-J 4511X65696 5 ton 2011
McDuffie Woods
Community Center 1 Gym
Northeast
Split System
Furnace Carrier 58STA110---14122 2311A22142 110
MBH 2011
McDuffie Woods
Community Center 1 Game Room Condensing Unit Payne PA13PR060-J 1512X64425 5 ton 2012
McDuffie Woods
Community Center 1 Game Room Split System
Furnace ICP N8MPN100F20B2 A073343942 100
MBH 2007
McDuffie Woods
Community Center 1 Gym
Northeast Condensing Unit Payne PA13PR060-J 1512X64634 5 ton 2012
McDuffie Woods
Community Center 1 Gym
Northeast
Split System
Furnace Frigidaire FG7SA 126C-45D1 FGG170378070 126
MBH 2003
Building Qty Tag Equipment Manufacturer Model No. Serial No. Unit
Size
Date of
Manufacture/Age
of Unit
Newman Tennis Center 1 - Condensing Unit Rheem RANL-060JAZ 7390M340806667 5 ton 2008
Newman Tennis Center 1 - Split System
Furnace Rheem RGPN-12EARJR FU5D307F170903946 - 2009
Old Government House 1 - Condensing Unit Trane TWA060 J02209663 5 ton 1994
Old Government House 1 - Split System AHU Trane BWE060 C26177502 - 1988
Recreation, Parks, and
Facilities Administrative
Offices
1 2nd Floor
Admin (#4) Condensing Unit Ruud UPKA-043JAZ M4303 04521 3.5 ton 2003
Recreation, Parks, and
Facilities Administrative
Offices
1 2nd Floor
Admin (#4) Split System AHU Ruud UBHC-21J14SFA 6391 M4303 04521 - 2004
Recreation, Parks, and
Facilities Administrative
Offices
1 Tonia's Office Ductless Split Mitsubishi MU15TN 1000584 1.25
ton 2001
Recreation, Parks, and
Facilities Administrative
Offices
1 Marilyn's
Office Ductless Split EMI SHC09D 1-03-B-4194-09 0.75
ton 2003
Richmond County Municipal
Solid Waste Landfill Main
Building
2 CU-5A/5B Condensing Unit Carrier 25HCB360A00 5008E09035,
3508E23604 5 ton 2008
Richmond County Municipal
Solid Waste Landfill Main
Building
1 AH-5 Split System AHU Carrier 40RMQ012—
B611HC 3409U17932 - 2009
Richmond County Municipal
Solid Waste Landfill Main
Building
1 CU-8 Condensing Unit Carrier 25HBS348A300 3409E21527 4 ton 2009
Richmond County Municipal
Solid Waste Landfill Main
Building
1 AH-8 Split System AHU Carrier FV4CNB006 3109A87310 - 2009
Richmond County Municipal
Solid Waste Landfill Main
Building
1 CU-9 Condensing Unit Carrier 25HBS348A300 2108E12780 4 ton 2008
Richmond County Municipal
Solid Waste Landfill Main
Building
1 AH-9 Split System AHU Carrier FV4CNB006 3109A87312 - 2009
Richmond County Municipal
Solid Waste Landfill Scale
House
1 CU-11 Condensing Unit Carrier 25HBA330A310 1207E02209 2.5 ton 2007
Richmond County Municipal
Solid Waste Landfill Scale
House
1 AH-11 Split System AHU Carrier FV4BNF002 3707A83520 - 2007
Richmond County Sheriff's
Training Center Mess Hall 1 - Ductless Split Mitsubishi MSY-D36NA 5002123T 3 ton 2005
Building Qty Tag Equipment Manufacturer Model No. Serial No. Unit
Size
Date of
Manufacture/Age
of Unit
Richmond County Sheriff's
Training Center Myers
Building
2 - Ductless Split Fujitsu AOU24RLXFW KTN010133,
KTN015000 2 ton ~2005
Richmond County Sheriff's
Training Center Myers
Building
1 - Ductless Split Daikin - - 2 ton ~2005
Sand Hill Community Center 1 - Condensing Unit Trane 2TWB000A 4063J1K2F 5 ton 2004
Sand Hill Community Center 1 - Split System AHU Trane TWE060 3454XB42V - 2003
Warren Road Community
Center 1 Weight
Room Condensing Unit Rheem RPNL-024JAZ 7475 M0208 08219 2 ton 2008
Warren Road Community
Center 1 Weight
Room Split System AHU Rheem RHSL-HM2417JA M030801161 - 2008
WT Johnson Community
Center 1 Computer
Room Condensing Unit York - - ~2 ton ~1998
WT Johnson Community
Center 1 Computer
Room Split System AHU Ruud UBHC-17J11NFA T M2102 26278 - 2002
WT Johnson Community
Center 1 Teen Room Condensing Unit Ruud UAKA-037JAZ 5429 M3302 13179 3 ton 2002
WT Johnson Community
Center 1 Teen Room Split System
Furnace Rheem UGPH-12EARJR FD5D307F430101180 - 2001
WT Johnson Community
Center 3
Game Room
(#1, #2), Back
Room (#5)
Condensing Unit Trane TTA060C300A1
N301MEGFF,
N301L93FF,
N312481FF
5 ton 1998
WT Johnson Community
Center 3
Game Room
(#1, #2), Back
Room (#5)
Split System
Furnace Trane TUD100RSV5H5 - - 1998
6.2.3 Dynamic Air Filtration
Facility improvement measures (FIMs) are measures intended to improve the operation and value of
building systems but are not associated directly with energy savings.
Filters are a required AHU component throughout any facility for cleanliness and IAQ concerns. Newer
technology in filters can give excellent performance with regards to particle filtration with less pressure
drop than older technology.
Electrostatic filter technology combines the benefits of passive filtration with those of electro-static
attraction. A charge is applied to the filter, which polarizes the media and the surrounding particles. This
causes particles in the air to be attracted to the filter and stick to it, including very fine particulates as
well as gas contaminants which traditional air filters cannot capture. Due to this, the filters don’t need
to be as invasive to the airstream, and there’s less pressure drop across the filter.
6.2.4 Bipolar Ionization
FIMs are measures intended to improve the operation and value of building systems but are not
associated directly with energy savings.
This measure proposes to install bipolar ionization units as a means to improve indoor air quality. Bipolar
ionization works to clean the air by producing ions, which induce the particles in air to clump together and
become caught in the filters. This also helps reduce odors and airborne pathogens while simultaneously
cleaning the coils of HVAC equipment. The improved indoor air quality has also been shown to lead to
greater levels of occupant attentiveness, productivity, and comfort, and can reduce the number of
airborne infectious disease particulates, including SARS-CoV-2 which causes COVID-19, from the air.
Global Plasma Solutions conducted a study of their bipolar ionization technology and its effectiveness in
reducing SARS-CoV-2 from the air, and found that it’s possible that it could eliminate 99.4% of the virus
from the air in 30 minutes of continuous use. (Aircare Engineering, 2020 Sept 15, “Global Plasma Solutions
(GPS) Launches Needlepoint Bipolar Ionization to Virtually Eliminate Static SARS-CoV-2 with Proprietary
NPBI™ Technology”, PR Newswire, https://www.prnewswire.com/in/news-releases/global-plasma-
solutions-gps-launches-needlepoint-bipolar-ionization-to-virtually-eliminate-static-sars-cov-2-with-
proprietary-npbi-tm-technology-860417185.html)
6.4 Controls Scope and ECMs
Under the scope of this project, Trane will be providing Augusta-Richmond County with a Tracer Ensemble
Enterprise (Tracer ES) building automation system which allows multiple buildings to be managed as a
single enterprise. The Tracer ES will reside on Trane’s “Trane Connect” Cloud Based Servers via locally
installed digi routers in each facility. This network will receive and store building data that is being
gathered from each individual building’s system level controllers. The Tracer system will also consist of a
centralized and interactive graphical user interface. In addition to the centralized user interface, the
Tracer ES offers remote access via the Web as well as mobile devices, allowing the Augusta-Richmond
County enterprise of buildings to be effectively managed from nearly any location by authorized facility’s
staff.
At the individual building level, Trane will be providing Tracer System Controllers (Tracer SC’s). These
controllers will be the “brain” of each building in terms of building automation. Like the Tracer ES, each
Tracer SC will offer remote access via the Web as well as mobile devices. At many of the smaller sites, the
Tracer SC will be paired with a Tracer Concierge touchscreen display, offering the end user with the ability
to toggle set points with the touch of a finger. End devices and unit controllers in each building will
ultimately tie back to that building’s Tracer SC via wireless and/or wired communications. The Tracer SC
will also offer device graphics and floor plan graphics, which will aid facility’s staff in physically locating
issues that need to be addressed.
Trane controls systems will enable the Augusta-Richmond County Facilities Team to efficiently manage
buildings from nearly anywhere with one system, leading to high performance and consistent comfort in
each building. The centralized interface will allow facilities staff to monitor buildings across Augusta-
Richmond County from a single access point. This will reduce response time to possible issues, often
without having to spend time traveling from building to building. Staff can manage and respond to alarms,
change set points, and modify schedules conveniently from their computers.
Many operational improvements will also be seen in each individual building. Each building can be custom
scheduled to match building occupancy so that mechanical equipment runs only when it is needed. This
leads to energy savings, extended system life, and reduced lifecycle operating costs. Alarms will be sent
to established facilities staff, informing them of any issues that need to be addressed in the building. This
real time data helps reduce response time and enables predictive maintenance. Lastly, Trane control
systems offer graphics that allow staff to easily navigate between equipment and find the root cause of a
problem leading to greater occupant comfort.
Table 7: Summary of Controls Energy Conservation Measure by Building
Building Name
Air-Fi Trane
Concierge
Building Controls
New Tracer SC + Building
Automation System w/
Retrocommissioning (RCx)
Demand Control
Ventilation
(DCV)
Kitchen
DCV
Augusta Municipal Building X
Augusta Richmond County Judicial Center X X
Blythe Area Recreation Center X
Carrie J Mays Community Life Center X
Carrie J Mays Gymnasium
Charles B Webster Detention Center X X
Downtown Park Division X
Eastview Community Center X
Gracewood Community Center X
Henry Brigham Park Senior Center X
Henry Brigham Park Swim Center X
Information Technology X
Jamestown Community Center X
May Park Community Center X
May Park Print Shop X
McDuffie Community Center X
Newman Tennis Center X
Old Government House X
Recreation, Parks, And Facilities
Administrative Offices X
Recreation, Parks, And Facilities New
Maintenance Shop X
Richmond County Municipal Solid Waste
Landfill Main Building X
Richmond County Municipal Solid Waste
Landfill Scale House X
Richmond County Sheriff’s Training Center
Bunk House X
Building Name
Air-Fi Trane
Concierge
Building Controls
New Tracer SC + Building
Automation System w/
Retrocommissioning (RCx)
Demand Control
Ventilation
(DCV)
Kitchen
DCV
Richmond County Sheriff’s Training Center
Mess Hall X
Richmond County Sheriff’s Training Center
Myers Building X
Sand Hill Community Center X
Warren Road Community Center X
WT Johnson Community Center X
6.4.1 New Tracer SC + Building Automation System w/ Recommissioning
(RCx)
As part of Trane’s system-wide controls solution, three large buildings (Augusta Municipal Building,
Augusta-Richmond County Judicial Center, and Charles B. Webster Detention Center) with older DDC
controls will be upgraded to New Trane systems and interconnected back to the central Tracer ES.
Additionally, Trane teams will provide a full retro-commissioning of air-side and water-side systems,
replacing malfunctioning hvac equipment. All controls equipment in this building will be replaced or
upgraded as part of this retrofit.
The new system will be programed with a suite of energy savings strategies to reduce energy consumption
of HVAC systems. The following strategies will be used
- HVAC system scheduling and setback
- Temperature setpoint optimization
- Optimum Start (morning warm-up)
- Static Pressure Reset
- Airflow/Ventilation Improvements
- Fan Cycling Optimization
- Chiller plant/Cooling Tower Optimization
- Condenser Water Reset
While this controls upgrade and Retrocommissioning (RCx) effort is described as one measure, there are
a variety of upgrades that will be made specifically due to RCx efforts. Retrocommissioning is being
performed in all facilities to identify and correct potential unknown operational issues with hvac and
controls equipment. However, Trane is already planning for a number of known issues included for the
Judicial Center, identified by Trane personnel.
HVAC System Scheduling and Setback (All facilities)
These three Augusta-Richmond County buildings are conditioned at the same space temperature set point
on a 24/7/365 basis even though parts of these buildings are occupied only a portion of the time (Monday
– Friday daytime hours for example). Scheduled HVAC setback turns off or sets back HVAC systems during
unoccupied times and is the controls measure which will provide the greatest quantity of energy savings.
This ECM involves implementation of space temperature set point reset / setback schedules for each
building area and system which does not exhibit constant occupancy. Humidistats will also be
incorporated to initiate air-conditioning system operation override, as needed, to prevent excessive
relative humidity during unoccupied time periods.
Table 8: Occupied versus Unoccupied Cooling and Heating Setpoint Values
State Cooling Setpoint Heating Setpoint
Occupied 72°F 70°F
Unoccupied *82°F 60°F
*subject to RH or humidistat feedback
Blythe Area Recreation Center is presented as an example facility for which unoccupied temperature
setback control is proposed.
Table 9: Blythe Area Recreation Center Operation Schedule
Mon Tues Wed Thu Fri Sat Sun
Occupied 8a – 6p 8a – 6p 8a – 6p 8a – 6p 8a – 6p Closed Closed
UnOccupied 6p – 8a 6p – 8a 6p – 8a 6p – 8a 6p – 8a Closed Closed
Chiller plant / Tower Optimization & Condenser Water Reset (All Facilities)
Trane proposes to furnish and install a complete chiller plant control system. This will include taking
control of the chiller, economizer loop, chilled water pumps, tower fans, condenser water pumps,
changeover valves, and plant actuators. As part of this measure, the new system will support the all-
variable chilled water flow ECM. Trane will accomplish this through all new Trane controls, reprogramming
the entire plant for Variable Flow operations, along with Trane’s patented ‘Tower Optimization’
programming sequence.
The Trane systems approach to minimization of cooling tower chiller subsystem energy use is unique. It
uses a powerful algorithm to model the interaction of the cooling tower and chiller using real-time
ambient conditions and chiller loading to calculate the optimal setpoint. Other systems use a broad
assumption concerning the best method for determining the optimal setpoint to operate a cooling tower.
The Trane strategy determines the cooling tower setpoint that minimizes the system energy usage. Trane
will also program the system to utilize the existing piping and valve arrangement for free cooling
/economizer during the cooler parts of the year, in support of the re-commissioning of the Water-side
economizer ECM. This will be programmed as a building changeover system, controlling the existing valve
actuators and tower water temperature to achieve this during colder outside temperatures. This new
plant configuration will correlate into substantial energy savings, and improved tenant comfort.
Building Name Input Name Existing Value Proposed Value
Augusta Municipal Building
Chiller Minimum Condenser Water
Temperature 79°F 60°F
Cooling Tower Equipment Type Cooling Tower (DOE) Optimized Tower (DOE)
T
Below is a list of buildings that are in scope for energy savings associated with water fixture upgrades.
For detailed information regarding the audit, refer to the water audit appendix. Given the low water
rate in Augusta and that facilities outside of the Detention Center do not pay for sewer service, water
conservations measures were only financially feasible at this location.
6.5 Water Efficiency Retrofit
This measure proposes to replace existing plumbing fixtures, such as toilets, urinals, sinks, and showers,
with low-flow fixtures. Toilets and urinals are rated based on the amount of water per flush, while
showers and sinks are rated on their flow rate during use. Over time, building codes have changed to
mandate lower flow fixtures than were previously allowed. Advances in technology allow for new low-
flow fixtures to provide similar performance while using a fraction of the water.
The existing fixtures will be replaced, including all wear parts, with new low-flow equivalents. Replacing
wear components puts the entire assembly back to its original condition and eliminates any potential for
existing degradation to affect the new fixtures. While existing low flow fixtures may be excluded from
this measure, including the replacement of their wear components will lead to standardized parts as well
as resetting the expected lifespan of the fixtures, both of which reduce maintenance costs.
Detailed information regarding the water retrofit can be found in Appendix 2.
Table 10: Water and Sewer Conservation Facilities Affected
Building Name Water Efficiency
Retrofit
Cooling Tower
Credit
Flush Valve
Control Ozone Laundry
Charles B Webster Detention
Center X X X X
Cooling Tower Credit
Often when water gets billed from a utility company to the customer, it is assumed that all water that is
used by the customer is going to make its way to the sewer, so the total amount of water delivered is also
assumed to be the same amount of water for the purposes of sewer charges. While this is true of many
processes that use water, in the case of cooling towers this assumption is not true. Cooling towers use
water evaporation to cool down the condenser water loop, and hence there’s no sewage produced by
cooling towers. As a result, this project proposes to put a water meter on the cooling tower make-up
water line and getting a sewage credit for that water that is used by the cooling tower make-up water,
hence only being charged for the water being delivered to the cooling towers and not the sewage charge.
Flush Valve Control
Often in detention centers, water closets can get abused and used way more by the inmates for various
purposes, such as trying to eradicate evidence of contraband or just repeatedly flushing the toilet for no
reason. This project proposes to install a Flush Valve Control system that helps reduce the amount of
times that inmates can flush the toilet in a short period of time. This allows remote access of parameters,
and can set how many times inmates can flush the toilet in a certain amount of time. It is also capable of
locking out flushing for a period of time if it detects abuse. This can greatly reduce the amount of water
consumption used by the Detention Center.
Ozone Laundry
This measure proposes installing an Ozone Laundry System at the Detention Center. The oxidation of the
ozone sterilizes the fabrics with a 99%+ bacterial and viral kill count, reducing risk of spreading
pathogens throughout the prison.
Other benefits included reduced hot water usage. This can reduce hot water usage up to 80%
depending on local groundwater temperatures. Fabric drying times are also shorter, as the ozone helps
release moisture in the dryer, reducing drying times by up to 20% in most cases. This furthers energy
savings by reducing energy consumption by the dryers.
6.6 PV SOLAR SCOPE AND ECMS
This measure proposes to install a solar photovoltaic assembly to convert solar radiation into electrical
energy for use in the building. Only the Municipal Building and Diamond Lakes Library/Robert Howard
Community Center are in scope for this measure.
Electricity is typically provided by the utility company, who sets the tariff schedule and associated costs.
Depending on the utility profile, there may be separate charges for consumption and demand. Utilizing a
source of free energy such as solar radiation can offset significant utility energy costs. Additionally, it is
more environmentally friendly than purchasing electricity from the utility provider, as there are no grid
distribution losses and uses a 100% renewable energy source.
A solar photovoltaic assembly, consisting of panels with semiconductor materials, will be installed in an
area that receives large amounts of sunlight throughout the day. When sunlight contacts the panels,
electrons are knocked free from the semiconductor material. Electric fields within the panels push the
electrons to conducting plates which transfer the electrons to wire, creating electricity for use in the
building. The image below shows how the photovoltaic cells work to produce an electrical current.
Figure 1: Photovoltaic Cell
Below is a list of buildings that are in scope for energy savings associated with building envelope
improvements. For detailed information regarding the PV solar upgrade, refer to Appendix 11.
Table 11: PV Solar Facilities Affected
Building Name Peak kW Annual kWh
Augusta Municipal Building 108 kW 209,796 kWh
Diamond Lakes Library and Robert Howard Community Center 100 kW 186,642 kWh
6.7 BUILDING ENVELOPE SCOPE AND ECMS
Trane has identified five categories of building envelope improvements for Augusta-Richmond County. A
description of each building envelope improvement is below as well as a matrix showing which
improvement types are applicable to each building.
Air Leakage/Penetrations – Usually occur where building envelope elements are connected,
where penetrations exist, or where cracks have developed over time. Various techniques will be
used to seal these openings including insulation, drywall, polyurethane spray foam, and
urethanized elastomeric sealants.
Air Leakage/Windows – Occurs where the window frames are attached to the walls. These areas
will be caulked with a premium urethanized elastomeric sealant.
Conduction/Insulation – Heat transfer occurs in attic and plenum spaces where there is
insufficient insulation. In these areas, polyurethane spray foam, standard batt insulation, or
blown-in insulation will be applied.
Weatherstripping/Exterior Doors – Weatherstripping, door sweeps, and vertical door sweeps on
exterior doors and even roll-up doors gets old, brittle, or cracked and allows air infiltration.
Compartmentalization – When not properly sealed (or compartmentalized), pipe chases and
other vertical shafts can allow stack effects to exist. This creates air infiltration/exfiltration and
drafty conditions within a building. These areas will be properly sealed to eliminate the stack
effects.
6.8 OPERATIONAL SAVINGS
Implementing the described measures has many benefits in addition to reducing facility energy usage and
associated cost. In most instances, maintenance costs will also be reduced due to a reduction in
equipment operating hours and/or loads imposed on equipment. Replacing old equipment nearing the
end of its useful life will also reduce maintenance costs. New system designs often improve system
diagnostics, detecting, and repairing problems before building occupants are aware they exist. Lighting
system retrofits often improve space lighting level and HVAC measures often result in improved space
comfort conditions and indoor air quality. Spaces are more pleasant to occupants, which often results in
an increase in productivity. The operational savings benefits Trane identified during the Detailed Energy
Audit for the Augusta Richmond County are detailed below.
Lighting
The anticipated service life of most of the new LED kits and other components that will be installed as part
of the proposed project work is 50,000+ hours implying that these lighting materials should last longer
than the finance period of the proposed project (18 years). Therefore, it is reasonable to anticipate that
Augusta Richmond County will no longer need to purchase lighting replacement materials including lamps
and ballasts.
Controls Service
The proposed energy project includes controls service support which will eliminate the need for Augusta
Richmond County to continue to procure a number of existing controls service contracts in the future.
6.8.2 Capital Cost Avoidance
Much of the Customer’s existing HVAC equipment and systems are near the end of useful service life or
past the end of useful service life (e.g., operating at reduced capacity and/or efficiency, or not operating
at all). Implementation of new HVAC equipment as part of proposed Services Trane will furnish will reduce
the need for the City to procure replacement HVAC equipment in many of the City’s buildings over the
course of Guarantee Term. Trane quantified the value of aforementioned equipment near or at the end
of useful service life as presented in the tables below.
Table 12: Future replacement expenditures avoided as result of new equipment installed.
Capital Cost Avoidance - Annual Average (18 yrs) $ 241,649
Capital Cost Avoidance - TOTAL (Net Present Value) $ 4,349,675
Escalation Factor for each column (3% per year) 1.030 1.061 1.093 1.126 1.159 1.194 1.230
Building Equipment ID 2020 Cost Est Current Age 2021 2022 2023 2024 2025 2026 2027
Municipal Building Chiller #1 508,620$ 19 X
Chiller #2 508,620$ 19 X
Webster Detention Chiller #1 650,000$ 23 X
Chiller #2 650,000$ 23 X
AHUs 1-11E 321,600$ 23 X
Blythe Park & Rec Center 5-ton split AC heat pump 80,872$ 21 X
New DDC controls - all AC systems 2.5 ton split AC heat pumpIncl 21 X
2.5 ton split AC heat pumpIncl 11 X
Carrie Mays Gymnasium 3 ton split AC heat pump 134,403$ 13 X
New DDC controls - all AC systems 15 ton rooftop AC unit Incl 17 X
15 ton rooftop AC unit Incl 17 X
Downtown Parks Division 3.5 ton split AC heat pump 75,412$ 16 X
New DDC controls - all AC systems 3.5 ton split AC heat pumpIncl 16 X
3.5 ton split AC heat pumpIncl 24 X
Gracewood CC 5-ton split system w/gas furnace86,956$ 14 X
New DDC controls - all AC systems 5-ton split system w/gas furnaceIncl 14 X
Jamestown CC 3-ton split system w/gas furnace67,888$ 12 X
New DDC controls - all AC systems 3-ton split system w/gas furnaceIncl 12 X
May Park CC 4 ton split AC heat pump 99,241$ 19 X
New DDC controls - all AC systems 3 ton split AC heat pumpIncl 20 X
3 ton split AC heat pumpIncl 19 X
McDuffie Woods CC 5-ton split system w/elect heat300,845$ 18 X
New DDC controls - all AC systems 6-ton split AC heat pumpIncl 17 X
5-ton split system w/gas furnaceIncl 9 X
5-ton split system w/gas furnaceIncl 17 X
5-ton split system w/gas furnaceIncl 13 X
Newman Tennis Center 5-ton split system w/gas furnace38,095$ 12 X
New DDC controls - all AC systems Incl
Old Government House 5-ton split AC heat pump 139,187$ 32 X
New DDC controls - all AC systems Incl
Rec , Parks, and Facilities Admin Offices 3.5 ton split AC heat pump 79,283$ 17 X
New DDC controls - all AC systems 1.25 ton ductless split Incl 19 X
.75 ton ductless split Incl 17 X
Richmond Co STC - Dining Hall 3 ton ductless split 12,000$ 17 X
New DDC controls - all AC systems Incl
Richmond Co STC - Myers Building 2 ton ductless split 141,201$ 15 X
New DDC controls - all AC systems 2 ton ductless split Incl 15 X
3 ton ductless split Incl 15 X
Richmond Co Municipal Solid Waste Landfill 3 ton split AC heat pump 121,129$ 12 X
New DDC controls - all AC systems 4 ton split AC heat pumpIncl 12 X
4 ton split AC heat pumpIncl 12 X
Richmond Co Landfill - Scalehouse 2.5 ton split AC heat pump 21,853$ 13 X
New DDC controls - all AC systems Incl
Sand Hills CC 5-ton split AC heat pump 39,531$ 17 X
New DDC controls - all AC systems Incl
WT Johnson Center 5-ton split system w/gas furnace224,630$ 22 X
New DDC controls - all AC systems 5-ton split system w/gas furnaceIncl 22 X
5-ton split system w/gas furnaceIncl 22 X
3-ton split system w/gas furnaceIncl 19 X
2-ton split system w/gas furnaceIncl 22 X
Warren Road CC + new DDC controls all AC systems 2-ton split system heat pump48,309$ 12 X
Forecast Replacement Out-Year
Table 13: Direct Cost Avoidance
Direct Cost Avoidance - TOTAL $89,260
Annual BAS Service Savings - these savings are based BAS service contract expenditures that will no longer be necessary, or
will be replaced by a new service contract after the project is completed. A separate cost will be carried in the project for future
BAS Service.
$19,213
Augusta Utilities Department - per Trane quote 6/25/19 $3,716
Augusta Mixed Use Facility - per Trane quote 7/1/19 $1,390
Diamond Lakes Park - per Trane quote 6/25/19 $5,240
Webster Detention Center - per Trane quote 5/5/20 $8,868
Annual Lighting Maintenance Savings - calculated base on typical material expenditures for replacement of old fluorescent
lamps and ballasts. These types of expenditures will not be required with the new LED fixtures that will be installed. $70,047
Augusta-Richmond County Public Library $4,015
Municipal Building $5,215
Augusta-Richmond County Judicial Center $9,785
911 Emergency Services $660
Appleby Branch Library $42
Augusta Animal Services Center $1,225
Augusta Aquatics Center $581
Augusta Commons $4,037
Augusta Fire Department Training Division $419
Bernie Ward Community Center $543
Blythe Area Recreation Center and Park $336
Carrie J. Mays Family Life Center $671
Central Services office and warehouse $164
Diamond Lakes Library and Robert Howard CC, Tennis Center & park $2,873
Doughty Park Com Center $170
Eastview Community Center and Park $139
Eisenhower Athletic Complex and Park $229
Fire Station 01 $520
Fire Station 04 $416
Fire Station 05 $217
Fire Station 06 $363
Fire Station 07 $314
Fire Station 08 $282
Fire Station 09 $147
Fire Station 10 $277
Fire Station 11 $191
Fire Station 12 $313
Fire Station 13 $101
Fire Station 16 $183
Fire Station 17 $239
Fire Station 18 $413
Fire Station 19 $330
Fleming Tennis Center $98
Friedman Branch Library $932
Gracewood Community Center $128
Information Technology $590
Jamestown Community Center and Park $182
Jones Pool $32
Lake Olmstead Park and Casino and BBQ pit $103
May Park Community Center $457
Mcduffie Woods Community Center $502
Newman Tennis Center $282
Old Government House $934
Recreation , Parks, and Facilities Admin Offices,Equip Repair, Main Shop, New Main Shop $683
Richmond Co Sheriff Training Center - bunk house, myers building, mess hall, & outdoor lighting $1,582
Richmond County Sheriff's Office $2,883
Richmond County Sheriff's Office - South Precinct $1,707
Sand Hills Community Center and Park $286
Sign Shop AED $88
Richmond County Municipal Solid Waste Landfill $346
Street Lighting $320
The Boathouse $1,130
Wallace Branch Library $488
Warren Road Community Center $452
WT Johnson Community Center $711
Wellness Center - Board of Elections $342
Henry Brigham Swim Center, Sr Center, Park $559
Charles B Webster Detention Center $18,820
Key Takeaways from Section 6:
The proposed ECM scope of work not only provides for utility cost avoidance of around $1M per year, but also
includes a large quantity of FIMs (facility improvement measures) – the proposed project will serve to replace the
majority of Augusta Richmond County’s HVAC equipment that is at or near the end of its useful service life
The proposed ECM scope of work offers a significant reduction in water consumption and provides clean
renewable energy in the form of solar photovoltaic power
Implementation of the proposed ECM scope of work will serve to reduce Augusta Richmond County’s maintenance
expenditures on lighting materials, HVAC repair materials and services, and will delay and/or eliminate the need to
replace a significant quantity of HVAC equipment over the course of the next ten years.
7. M&V METHODOLOGY
Trane is proposing a Measurement and Verification (M&V) plan that will provide Augusta Richmond County with
verification of project guaranteed savings while balancing costs incurred during the M&V process. This section provides
an overview of the M&V process, guidelines for the M&V approach, and details on how each ECM will be handled.
Trane’s team have selected both Option A and Option C methodologies for different ECMs and locations.
7.1.1 IPMVP Protocol
Trane adheres to the well-established International Performance Measurement and Verification Protocol (IPMVP) for
confirming the benefits of the installed ECMs. The four IPMVP methods are summarized below. Together, we will select
whichever Option proves to be the most prudent for each individual ECM after the project is fully developed.
IPMVP Protocol Typical Uses for this Option
Retrofit Isolation: Key
Parameter Measurements
Option A is applied to ECMs where there is one
specific and key variable that best indicates the
potential for energy savings.
Retrofit Isolation: All Parameter
Measurements
Verification techniques for Option B are designed
for projects where long-term continuous
measurement of performance is desired.
Whole Facility
Verification techniques for Option C determine
savings by studying overall energy use in a facility
and identifying the effects of energy projects from
changes in overall energy use patterns.
Calibrated Simulation
Option D is intended for energy retrofits where
calibrated simulation of baseline energy use and
calibrated simulations of post-installation energy
consumption are used to measure savings from the
retrofit.
7.2 M&V ECM TABLE
The following table details the proposed M&V methodology, by IPMVP Option category, for each proposed ECM.
Building Name Lighting HVAC Controls Water PV
Solar
Building
Envelope
911 Emergency Services A A
Appleby Library A A
Augusta Animal Services A
Augusta Aquatics Center A A
Augusta Commons and Riverwalk A
Augusta Fire Department Administrative Building A A
Augusta Municipal Building C C C C C
Augusta Public Library Headquarters A A
Augusta-Richmond County Judicial Center C C C
Bernie Ward Community Center A A
Blythe Area Recreation Center A A A A
Board of Elections / Wellness Center A
Carrie J Mays Community Life Center A A A
Carrie J Mays Gymnasium A A A
Central Services A A
Charles B Webster Detention Center A A* A A*
Diamond Lakes Library and Robert Howard Community
Center A A A A
Doughty Community Center A A
Downtown Park Division A A
Eastview Community Center A A A
Eisenhower Athletic Complex A
Fire Station 1 A A
Building Name Lighting HVAC Controls Water PV
Solar
Building
Envelope
Fire Station 4 A A
Fire Station 5 A A
Fire Station 6 A A
Fire Station 7 A A
Fire Station 8 A A
Fire Station 9 A
Fire Station 10 A A
Fire Station 11 A A
Fire Station 12 A A
Fire Station 13 A A
Fire Station 14 A
Fire Station 15 A
Fire Station 16 A A
Fire Station 17 A A
Fire Station 18 A A
Fire Station 19 A A
Fleming Tennis Center A
Friedman Branch Library A A
Gracewood Community Center A A A A
Henry Brigham Park Senior Center A A A
Henry Brigham Park Swim Center A A A
Information Technology A A A
Jamestown Community Center A A A A
Jones Pool A
Julian Smith BBQ Pit A X
Building Name Lighting HVAC Controls Water PV
Solar
Building
Envelope
Julian Smith Casino A X
May Park Community Center A A A A
May Park Print Shop A A
McDuffie Community Center A A A A
Newman Tennis Center A A A A
Old Government House A A A A
Recreation, Parks, And Facilities Administrative Offices A A A A
Recreation, Parks, And Facilities New Maintenance Shop A
Richmond County Sheriff’s Office A A
Richmond County Sheriff’s Office South Precinct A A
Richmond County Sheriff's Office Special Ops Precinct A
Richmond County Sheriff’s Training Center
Administration Building A
Richmond County Sheriff’s Training Center Bunk House A A
Richmond County Training Center Dog Kennel A
Richmond County Sheriff’s Training Center Mess Hall A A A
Richmond County Sheriff’s Training Center Myers
Building A A A
Richmond County Municipal Solid Waste Landfill Main
Building A A
Richmond county Municipal Solid Waste Scale House A A
Sand Hill Community Center A A A A
The Boathouse A A
Traffic Engineering - Street Lighting A
Traffic Engineering Sign Shop A
Wallace Branch Library A A
Building Name Lighting HVAC Controls Water PV
Solar
Building
Envelope
Warren Road Community Center A A A A
WT Johnson Center A A A A
*small parts of this measure will be stipulated to reduce M&V costs – see details
Trane proposes performing the “Option A – Retrofit Isolation: Key Parameter Measurement” methods on the
following ECMs associated with all buildings except the Municipal Building and Judicial Center.
M&V Summary Table
ECM M&V
Option
Comments
Lighting A Measure before and after lighting fixture power consumption using a
statistically valid sample of lighting fixtures – datalog baseline lighting burn
hours – one time measurements
Water Efficiency A Measure before and after water closet, urinal, and shower water flush
volume – one time measurements
Building Envelope A Physically verify and document that each building envelope measure was
properly installed – one time measurement
HVAC Equipment A Measure before and after equipment efficiency for chillers and a valid
sample of small HVAC equipment – one time measurement
HVAC Controls and
Setback ECM
A Use Trane Intelligent Service to document control system occupied and
unoccupied setback schedules and temperature control setpoints in all
buildings where new Trane controls are installed – quarterly analysis and
verification in larger buildings and annual verification in smaller buildings
Solar PV A Measure peak kW output from each system on a sunny day – one time
measurement
Municipal Building and
Judicial Center – All ECMs
C Use building electric utility meters to monitor and document building kWh
energy consumption continuously over the course of time – normalize utility
energy consumption with respect to weather and other baseline adjustment
factors – compare normalized baseline utilities data to actual performance
period utilities data to determine utility savings – these two building account
for 28% of the total program energy savings.
Key Takeaways from Section 7:
The Trane team has assembled a measurement and verification program which will serve to ensure the persistence
of energy savings over the course of time.
8. TRANE SERVICE
Trane plans to provide two types of on-going service once the proposed energy performance contract is implemented
and commissioned. This service offering consists of the following: Mechanical-HVAC service, and Building Automation
System (BAS) - TIS (Trane Intelligent Services) - M&V (measurement and verification) service. Georgia energy
performance contracting statute requires that Trane provide M&V and accompanying services necessary to maintain the
energy performance guarantee during the first year of the project finance term. Afterward, Trane and ARC will have the
opportunity to renew this service agreement during each year of the finance term. The proposed services that Trane will
provide serve to ensure optimal comfort and energy performance, and to enhance the perpetuity of energy savings that
ARC will benefit from over the course of time. Trane will require that the BAS-TIS-M&V services remain in force to
maintain the energy performance guarantee during the finance term. The cost for all of the aforementioned services is
included on a continuing basis as part of the energy project cash flow proforma.
8.1 Mechanical-HVAC Service
The following table summarizes the proposed services that Trane will provide regarding the mechanical-HVAC service.
Table 14: Mechanical-HVAC Service Summary
Building
Name
Currently
Under
SELECT
Contract
Proposed
SELECT
Contract per
this
Agreement
Proposed
SCHEDULED
Contract
(1) Annual
Visit
(1)
Semi-
Annual
Visit
(3)
Quarterly
Visits
Filter
Change
Each
Visit
Annual Belt
Replacement
Where
Applicable
Dynamic
Filtration
Replacement
Annually
UVC Lamp
Replacement
Augusta
Municipal
Building
Chillers X X
Augusta
Richmond
County
Judicial Center
Chillers New Chiller
to be added X X
AHU 1-6
Furnish only
(installed by
others) on an
Annual basis
Furnish only
(installed by
others) at 3
year
intervals
Diamond
Lakes
Community
Center
Existing
Chiller X X
Augusta
Animal
Services
Existing
Chiller
Existing ERU,
Boiler, Pumps,
BCU’s
X X
X
Blythe
Community
Center
X X X X X
Carrie J Mays
Gymnasium X X X X X
Charles B
Webster
Detention
Center
Chillers X X X
Furnish only
(installed by
others) on an
Annual basis
Furnish only
(installed by
others) on an
Annual basis
Downtown
Park Division X X X X X
Gracewood
Community
Center
X X X X X
Henry
Brigham Park
Swim Center
X X X X X
Jamestown
Community
Center
X X X X X
May Park
Community
Center
X X X X X
McDuffie
Woods
Community
Center
X X X X X
Building
Name
Currently
Under
SELECT
Contract
Proposed
SELECT
Contract per
this
Agreement
Proposed
SCHEDULED
Contract
(1) Annual
Visit
(1)
Semi-
Annual
Visit
(3)
Quarterly
Visits
Filter
Change
Each
Visit
Annual Belt
Replacement
Where
Applicable
Dynamic
Filtration
Replacement
Annually
UVC Lamp
Replacement
Newman
Tennis Center X X X X X
Old
Government
House
X X X X X
Recreation,
Parks, and
Facilities
Administrative
Offices
X X X X X
Richmond Cty
Muni S Waste
Main Bldg*
X X X
X
X
Richmond Cty
Muni S Waste
Scale House
X X X X X X
Richmond
County
Sheriff's
Training
Center Mess
Hall
X X X X X
Richmond
County
Sheriff's
Training
Center Myers
Building
X X X X X
Sand Hill
Community
Center
X X X X X
WT Johnson
Community
Center
X X X X X
1. SELECT contracts are those that carry a commitment from Trane to cover costs associated with certain
equipment failures. They include annual and quarterly maintenance visits as recommended by Trane operating
manuals.
2. SCHEDULED contracts carry no commitment from Trane to cover costs associated with equipment failures, but
the Owner can have assurance that the equipment has been maintained at the optimum levels to minimize
failures and realize longer equipment life. SCHEDULED contracts as offered here can include either annual/semi-
annual or annual/quarterly visits.
Mechanical-HVAC Service Notes
3. Semi-annual visits are included on each piece of equipment and are usually performed prior to the beginning of
cooling season.
4. Annual visits are included at various sites and are usually conducted at the beginning of heating season.
5. Quarterly visits are included at various more heavily used sites and allow us to keep a more critical eye on this
equipment.
6. Filter changes are included at each visit. Filters are left on site for occupant/building manager use as needed.
7. Belt changes are included annually on equipment as needed.
8. Dynamic Air Filtration and Purafil Odor Control Unit replacement media are included at noted sites.
8.2 Building Automation System (BAS) - TIS (Trane Intelligent Services) - M&V
(Measurement and Verification) Service
The following table summarizes the proposed services that Trane will provide regarding the BAS-TIS M&V service.
Table 15: BAS-TIS M&V Service Summary
Building Name BAS
Service
TIS
Service
M&V Service
Type Notes
Augusta Municipal Building X X Option C
BAS service includes annual SMP (service maintenance plan), and
combination of OS (on site service) and RSS (remote support
specialist) service
Augusta Richmond County Judicial Center X X Option C
BAS service includes annual SMP, replacement of (42) CO2 sensors
every three years, replacement of (36) relative humidity sensors
every three years, and combination of OS (on-site service) and RSS
(remote support specialist) service
Diamond Lakes Community Center X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Augusta Animal Services X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Blythe Community Center X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Carrie J Mays Gymnasium X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Charles B Webster Detention Center X X Option A
BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service. M&V service
not only applies to the HVAC and BAS measures, but also to the
water efficiency measure.
Downtown Park Division X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Gracewood Community Center X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Henry Brigham Park Senior Center X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Henry Brigham Park Swim Center X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Building Name BAS
Service
TIS
Service
M&V Service
Type Notes
IT Building X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Jamestown Community Center X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
May Park Community Center X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
McDuffie Woods Community Center X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Newman Tennis Center X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Old Government House X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Recreation, Parks, and Facilities
Administrative Offices X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Richmond County Municipal Solid Waste
Main Building X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Richmond County Municipal Solid Waste
Landfill Scale House X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Richmond County Sheriff's Training
Center Mess Hall X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Richmond County Sheriff's Training
Center Myers Building X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
Sand Hill Community Center X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
WT Johnson Community Center X X Option A BAS service includes annual SMP, and combination of OS (on-site
service) and RSS (remote support specialist) service
8.3 Trane Training
It is important for Trane to regularly communicate the goals, purpose, and operational and maintenance
functionality of the ECMs (energy conservation measures) that are being employed as part of this energy
project in order for ARC to realize the full effect of the benefits offered by this project over the course of
time. To meet this objective, Trane plans to provide training for facilities/building maintenance
personnel on a regular basis which can be summarized as follows:
Table 16: Training Plan
Training Description Buildings Affected Target Audience Training
Frequency
Notes/Comments
Chiller Plant Operation &
Maintenance including
BAS sequences
Judicial Center Building
maintenance
personnel
Initial + every
three years
Directed by
Trane
Training to include operational sequence for
new air-cooled chiller which will operate
during low-load conditions, chiller-tower
optimization, and primary-secondary flow
matching pumping system control.
Chiller Plant Operation &
Maintenance including
BAS sequences
Municipal Building &
Webster Detention
Center
Building
maintenance
personnel,
facilities director
(Webster)
Initial + every
three years
Directed by
Trane
One chiller plant at the Municipal Building +
two chiller plants at Webster Detention
Center
Air-side HVAC Operation
& Maintenance including
BAS sequences
Judicial Center,
Municipal Building,
Webster Detention
Center
Building
maintenance
personnel,
facilities director
(Webster)
Initial + every
three years
Directed by
Trane
Training to include operational sequences
for conditioned air systems, occupied and
unoccupied mode operational sequences
(Judicial & Municipal) and space cooling and
heating temperature setpoints
HVAC System
maintenance & service
provided by Trane, and
ARC maintenance
requirements
Judicial Center,
Municipal Building,
Webster Detention
Center, Animal
Services, Diamond
Lakes Library, and (23)
small buildings
covered by Trane BAS-
TIS-M&V service
agreement
Building
maintenance
personnel,
facilities directors,
Rec and Parks
director, and
Central Services
director
Initial + every
three years
Directed by
Trane
It is important for both ARC and Trane to
perform equipment and system
maintenance on a prescribed basis to
maintain equipment reliability and energy
efficiency.
Solar Photovoltaic
System Operation and
Maintenance
Municipal Building &
Diamond Lakes Library
Building
maintenance
personnel
Initial
Facilitated by
Trane with
vendor
support
The proposed solar PV systems will exhibit
minimal maintenance requirements over the
course of time.
Ozone Laundry System
and Flush Valve Control
System Operations and
Maintenance
Webster Detention
Center
Facilities Director Initial
Facilitated by
Trane with
vendor
support
Measurement &
Verification and Energy
Performance Guarantee
All Central Services
director, Rec and
Parks director,
Facilities director
(Webster), CFO
Initial + every
three years
Directed by
Trane
Review Trane and ARC contractual
operations and maintenance responsibilities
including building occupancy schedules and
temperature setpoints, Option C M&V
versus Option A M&V, what will be
measured versus what is stipulated, Trane
TIS, Trane utilities trending and energy
performance reporting, etc.
Key Takeaways from Section 8:
The Trane team has assembled a service program which will protect and maintain the new
equipment that is proposed as part of this energy project scope
The proposed service measures will ensure that the Trane building automation system (control
system) will continue to operate each building in an efficient and comfortable manner over the
course of time by maintaining unoccupied temperature setback schedules, fine tuning optimized
morning cool down and warm-up algorithms, and proactively identifying and diagnosing
equipment and system problems
The proposed service program will be administrated and delivered by local Trane employees
working out of the Trane Augusta, GA office
The Trane training program includes front-end and on-going training for Augusta-Richmond County
building maintenance personnel and for administrative personnel
This Cash Flow Sheet Includes the Muncipal Building Lighting Retrofit
Program Cash Flow Profile (Financing Term)
*the project costs and savings contained herein are preliminary in nature and do not constitute a guarantee by Trane Technologies
Program Construction Cost From Customer M7 25,608,583$ Quoting Date 12/2/2020 Applied
Deduct - IGA Direct Customer Payment From Customer K7 (590,000)$ Loan Type Debt Sculpting Amount (%) Amount (%) Amount ($) Term Payments / Yr Index Rate Spread Rate Index Type Index Term Balloon (%) Balloon ($) Payment Ann. Payments
Deduct - -$ -$ Debt Svc Cover 1.0 X LOAN 1 100.00%100.00%26,137,713$ 18 12 0.350% 2.000%2.350%Specified Rate Term of 18. Yrs 0.00%-$ 148,517$ 1,782,201$
Deduct - -$ -$ Maximum Financing Term 18 LOAN 2 0.00%0.00%-$ 0 1 0.000% 0.000%0.000%Term Swaps Term of 1.5 Yrs 100.00%-$ -$ -$
Subtotal 25,018,583$ LOAN 3 0.00%0.00% -$ 0 1 0.000% 0.000%0.000%Term Swaps Term of 1.5 Yrs 100.00%-$ -$ -$
Add - Loan Fees (Estimated)0.60%150,111$ Total 26,137,713$ -$ 148,517$ 1,782,201$
Add - Customer Direct Contracted Work Environmental Remed 98,850$ Payback Year Year 16
Subtotal 25,267,544$ Breakeven Rate 2.11%
Construction Period Interest Incurred From Escrow Sheet 870,168$ NPV at:0.000%$4,835,207 US Treasury Bonds Term Term Term Term Term Target Term
Construction Period Interest Earned From Escrow Sheet -$ NPV at:0.000%$4,835,207 Quote Date 5 7 10 20 30 15 Term26,137,713$ Max $ at Rate:2.35%25,662,907$ 12/2/2020 0.22% 0.68% 0.92% 1.46% 1.66% Extrapolated Rate
2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042
Year 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Total
Guaranteed Energy Savings Inflator
All Energy Savings 3.0%1,117,520$ 1,151,045$ 1,185,577$ 1,221,144$ 1,257,778$ 1,295,512$ 1,334,377$ 1,374,408$ 1,415,641$ 1,458,110$ 1,501,853$ 1,546,909$ 1,593,316$ 1,641,116$ 1,690,349$ 1,741,060$ 1,793,291$ 1,847,090$ -$ -$ 26,166,097$
Other 3.0%- - - - - - - - - - - - - - - - - - - - -$
Other 3.0%- - - - - - - - - - - - - - - - - - - - -$
Subtotal Energy 1,117,520$ 1,151,045$ 1,185,577$ 1,221,144$ 1,257,778$ 1,295,512$ 1,334,377$ 1,374,408$ 1,415,641$ 1,458,110$ 1,501,853$ 1,546,909$ 1,593,316$ 1,641,116$ 1,690,349$ 1,741,060$ 1,793,291$ 1,847,090$ -$ -$ 26,166,097$
Specified Savings Term
Operational Savings-Lighting 18 3.0%75,372 77,633$ 79,962$ 82,361$ 84,832$ 87,377$ 89,998$ 92,698$ 95,479$ 98,343$ 101,294$ 104,332$ 107,462$ 110,686$ 114,007$ 117,427$ 120,950$ 124,578$ -$ -$ 1,764,791$
Operational Savings-Other 18 3.0%20,995 21,624 22,273 22,941 23,630 24,338 25,069 25,821 26,595 27,393 28,215 29,061 29,933 30,831 31,756 32,709 33,690 34,701 - - 491,576$
Operational Savings-Cap Cost Avoid 18 0.0%190,019 190,019 190,019 190,019 190,019 190,019 190,019 190,019 190,019 190,019 190,019 190,019 190,019 190,019 190,019 190,019 190,019 190,019 - - 3,420,340$
Category 4 0 3.0%- - - - - - - - - - - - - - - - - - - - -$
0 0 0.0%- - - - - - - - - - - - - - - - - - - - -$
0 0 0.0%- - - - - - - - - - - - - - - - - - - - -$
0 0 0.0%- - - - - - - - - - - - - - - - - - - - -$
0 0 0.0%- - - - - - - - - - - - - - - - - - - - -$
0 0 0.0%- - - - - - - - - - - - - - - - - - - - -$
Subtotal Other Savings 286,385$ 289,276.39$ 292,254.11$ 295,321.17$ 298,480.24$ 301,734.08$ 305,085.53$ 308,537.53$ 312,093.09$ 315,755.32$ 319,527.41$ 323,412.66$ 327,414.48$ 331,536.35$ 335,781.87$ 340,154.76$ 344,658.83$ 349,298.03$ -$ -$ 5,676,707$
Pre-Performance Payments
Utility Rebates 450,000$
Grant - SPLOST or Other Money 4,500,000$
Construction Period Savings 752,187$
Annual Program Savings 7,106,092$ 1,440,322$ 1,477,831$ 1,516,465$ 1,556,259$ 1,597,246$ 1,639,463$ 1,682,946$ 1,727,734$ 1,773,865$ 1,821,381$ 1,870,322$ 1,920,731$ 1,972,652$ 2,026,131$ 2,081,214$ 2,137,950$ 2,196,388$ -$ -$ 31,842,804$
7,106,092 8,546,414 10,024,245 11,540,711 13,096,969 14,694,215 16,333,678 18,016,624 19,744,358 21,518,223 23,339,604 25,209,925 27,130,656 29,103,308 31,129,439 33,210,653 35,348,603 37,544,991 37,544,991 37,544,991
PROGRAM COSTS Inflator
Annual Service Support 3.0%-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Subtotal Operational - - - - - - - - - - - - - - - - - - - - -
Specified Costs Term
BAS-TIS-M&V Service quote 18 3.0%166,371 171,362 176,503 181,798 187,252 192,869 198,655 204,615 210,754 217,076 223,588 230,296 237,205 244,321 251,651 259,200 266,976 274,986 - - 3,895,478$
Mechanical Service quote 18 3.0%114,314 117,743 121,276 124,914 128,661 132,521 136,497 140,592 144,809 149,154 153,628 158,237 162,984 167,874 172,910 178,097 183,440 188,943 - - 2,676,594$
18 3.0%- - - - - - - - - - - - - - - - - - - - -$
0.0%- - - - - - - - - - - - - - - - - - - - -$
0 0 0.0%- - - - - - - - - - - - - - - - - - - - -$
0 0 0.0%- - - - - - - - - - - - - - - - - - - - -$
0 0 0.0%- - - - - - - - - - - - - - - - - - - - -$
0 0 0.0%- - - - - - - - - - - - - - - - - - - - -$
0 0 0.0%- - - - - - - - - - - - - - - - - - - - -$
Subtotal Other Costs 280,685 289,105 297,778 306,712 315,913 325,390 335,152 345,207 355,563 366,230 377,217 388,533 400,189 412,195 424,561 437,297 450,416 463,929 - - 6,572,072$
Annual Program Costs 280,685$ 289,105$ 297,778$ 306,712$ 315,913$ 325,390$ 335,152$ 345,207$ 355,563$ 366,230$ 377,217$ 388,533$ 400,189$ 412,195$ 424,561$ 437,297$ 450,416$ 463,929$ -$ -$ 6,572,072$
280,685 569,790 867,568 1,174,280 1,490,193 1,815,583 2,150,735 2,495,942 2,851,505 3,217,735 3,594,951 3,983,484 4,383,674 4,795,868 5,220,429 5,657,726 6,108,143 6,572,072 6,572,072 6,572,072
Cash Flow Available for Debt Service (CFADS)
Program - Annual Net Cash Flow 6,825,408$ 1,151,217$ 1,180,053$ 1,209,754$ 1,240,346$ 1,271,856$ 1,304,311$ 1,337,739$ 1,372,171$ 1,407,636$ 1,444,164$ 1,481,788$ 1,520,541$ 1,560,457$ 1,601,570$ 1,643,917$ 1,687,534$ 1,732,459$ -$ -$ 30,972,920$
FINANCING FACILITIES
Debt Obligation 1 6,825,408$ 1,151,217$ 1,180,053$ 1,209,754$ 1,240,346$ 1,271,856$ 1,304,311$ 1,337,739$ 1,372,171$ 1,407,636$ 1,444,164$ 1,481,788$ 1,520,541$ 1,560,457$ 1,601,570$ 1,643,917$ 1,687,534$ 2,453,728$ -$ -$ 31,694,188$
Debt Obligation 2 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Debt Obligation 3 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Subtotal Debt Payments 6,825,408$ 1,151,217$ 1,180,053$ 1,209,754$ 1,240,346$ 1,271,856$ 1,304,311$ 1,337,739$ 1,372,171$ 1,407,636$ 1,444,164$ 1,481,788$ 1,520,541$ 1,560,457$ 1,601,570$ 1,643,917$ 1,687,534$ 2,453,728$ -$ -$ 31,694,188$
Debt Service Interest 614,236$ 468,274$ 452,225$ 435,121$ 416,917$ 397,566$ 377,020$ 355,229$ 332,140$ 307,699$ 281,851$ 254,536$ 225,696$ 195,267$ 163,185$ 129,383$ 93,792$ 56,339$ -$ -$ 5,556,475$
EOY Debt Service Principal Payment 6,211,172$ 682,943$ 727,828$ 774,633$ 823,429$ 874,289$ 927,290$ 982,510$ 1,040,031$ 1,099,936$ 1,162,313$ 1,227,252$ 1,294,845$ 1,365,190$ 1,438,385$ 1,514,534$ 1,593,742$ 2,397,389$ -$ -$ 26,137,713$
Remaining Debt 19,926,541$ 19,243,598$ 18,515,770$ 17,741,137$ 16,917,708$ 16,043,418$ 15,116,128$ 14,133,618$ 13,093,587$ 11,993,651$ 10,831,337$ 9,604,085$ 8,309,240$ 6,944,050$ 5,505,665$ 3,991,131$ 2,397,389$ -$ -$ -$
NET ANNUAL CASH FLOW
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ (721,268)$ -$ -$ (721,268)$
Cumulative Savings
Cumulative Costs
Augusta - Richmond County
Project Costing Assumptions Credit Facility Assumptions
Economic Results
PROGRAM SAVINGS
Base Loan Amount
Total Financed Amount
American Standard/Trane Confidential 1/21/2021 Page 1
Commission Meeting Agenda
4/20/2021 2:00 PM
Purpose and process of our annual budget
Department:
Department:
Caption:Motion to approve authorizing the Administrator to organize a
budget work session and an American Rescue Plan work session
for the Commission in May. (Approved by Finance
Committee April 13, 2021)
Background:Generally, the budget represents the vision and goals of the
governing political body. The process should not be that after
department directors submit their needs that is then come to the
commission offering little or no opportunities to influence a
budget that is considered balanced at the time the commission
receives it. It should be the exact opposite, the vision, the goals
and community needs, as determined by the Augusta
Commission should leadoff the process.
Analysis:The citizens of Augusta Richmond County have entrusted the
Commission with all the tools to improve and move our city
forward. We have the Storm Water Program, The Sanitary
Sewage Connection Program, SPLOST 7, the Transportation
Improvement Act (TIA), SPLOST 8, and our annual budget. We
must connect each of these critical resources to function with
one purpose in bettering the life of our residents and visitors to
this great city. Our vision cannot and must not be year to year. It
is time for the governing body to task the Administrator with a
vision, both short and long term, utilizing public input, seeking
professional guidance, and commission experience to move us in
the right directoion.
Financial Impact:
Alternatives:
Recommendation:
Cover Memo
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Approve Transfer of Ownership from Advanced Disposal Services Augusta, LLC to Waste
Management, Inc.
Department:Environmental Services
Department:Environmental Services
Caption:Motion to approve transfer of ownership from Advanced
Disposal Services Augusta, LLC to Waste Management, Inc.
and to authorize the Mayor to execute a Consent to Change in
Control. (Approved by Engineering Services April 13, 2021)
Background:Augusta, Georgia and Advanced Disposal Services Augusta,
LLC are parties to the Solid Waste and Recyclables Collection
Agreement dated August 7th, 2012. Section 20.4 of said
Agreement provides that a change in control requires Advanced
Disposal to notify Augusta for prior written approval.
Analysis:Advanced Disposal Services Augusta LLC entered into a
transaction with Waste Management, Inc. wherein all of the
equity interests in Advanced Disposal are to be sold to Waste
Management Inc. Advanced Disposal Services has provided
notice of the change in control to Augusta and is requesting
written Consent as set out in the Solid Waste and Recyclables
Collection Agreement.
Financial Impact:N/A
Alternatives:1. Do not grant consent. 2. Ask for modifications to the
agreement.
Recommendation:Approve transfer of ownership from Advanced Disposal
Services Augusta, LLC to Waste Management, Inc. and to
authorize the Mayor to execute a Consent to Change in Control.
Funds are
Available in the
N/A Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
CONSENT
THIS CONSENT (this “Consent”) is made as of this ____ day of _________, 2020, by
and between Augusta, Georgia, a political subdivision of the State of Georgia (“Augusta”) and
Advanced Disposal Services Augusta, LLC a Delaware Limited Liability Company doing business
as Advanced Disposal Services (“ADS”).
R E C I T A L S
WHEREAS, Augusta and ADS are Parties to a certain Solid Waste and Recyclables
Collection Agreement, dated as of August 7, 2012 (as may be amended from time to time, the
“Agreement”).
WHEREAS, ADS intends to enter into a transaction (the “Transaction”) pursuant to
which all of the equity interests in ADS will be sold to Waste Management, Inc., an entity
incorporated under the laws of the State of Delaware (“Buyer”);
WHEREAS, Section 20.4 of the Agreement provides that a change in “Control” (as
defined in the Agreement) of ADS requires Augusta’s prior written consent (the “Change in
Control”).
WHEREAS, it is a condition to the consummation of the Transaction that Augusta consent
to the Transaction and the resulting Change in Control resulting from the Transaction.
NOW, THEREFORE, and in consideration of the foregoing recitals, which are
incorporated herein, the mutual covenants and agreements herein contained, and other good and
valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties
hereto hereby agree as follows:
1. Augusta hereby (a) consents, in advance, to the Transaction and the resulting
Change in Control that will occur upon the consummation of the Transaction, (b) waives any right
to declare a breach of the Agreement by ADS resulting from the Change in Control that will occur
upon the consummation of the Transaction, and (c) agrees that (i) the Agreement is in full force
and effect, (ii) no default exists under the Agreement (or, if any such default does exist, that
Augusta is hereby waiving it) and (iii) the copy of the Agreement (together with all amendments
thereto) that is attached hereto as Exhibit A has not been amended, modified or supplemented.
Augusta’s consent to the Transaction and the resulting Change in Control that will occur upon the
consummation of the Transaction shall constitute Augusta’s agreement that ADS shall be entitled
to continue to enforce the Agreement against Augusta and that, similarly, Augusta shall have the
right to continue to enforce the Agreement against ADS after the consummation of the Transaction.
2. Except as provided herein, the Agreement shall remain in full force and effect.
3. Augusta and ADS acknowledge and agree that Buyer shall be a third party
beneficiary of this Consent and that this Consent may not be amended or modified in any manner
by the Parties hereto without receiving Buyer’s prior written consent.
2
IN WITNESS WHEREOF, the parties hereto have entered into this Consent as of the
date first above written, intending to be legally bound hereby.
AUGUSTA, GEORGIA
By:
Name:
Title:
Attest:________________________________
Lena J. Bonner, Clerk of Commission
Date: ______________________
ADVANCED DISPOSAL SERVICES AUGUSTA, LLC
By:
Name:
Title:
Schedule 1
See attached.
Commission Meeting Agenda
4/20/2021 2:00 PM
Camp Hancock Sewer Basin IRP - Phase 3 Design
Department:Utilities
Department:Utilities
Caption:Motion to approve professional services contract with WK
Dickson for Phase 3 Design of the Camp Hancock Sewer Basin
Outfall Infrastructure Rehabilitation Plan recommendations in
the amount of $280,000.00. (Approved by Engineering
Services April 13, 2021)
Background:The IRP report was completed by WK Dickson in June 2016 and
it was found that it was prudent to move forward with
implementing the recommendations in the IRP by dividing the
sewer basin into multiple phases. Construction of Phase 1 is
completed and Phase 2 will be going to Bid soon. AUD wishes
to move forward with implementation of Phase 3 design. For
continuity with the previous phase, WK Dickson has been
requested to provide a scope of services and fee for Phase 3 of
the overall IRP project. This scope of services consists of design
services, bid package preparation, bidding assistance, and
construction phase services. The scope also consists of
reviewing CCTV data of approximately 1,900 Linear Feet of
sewer line in preparation for Phase 3. The Professional Fees for
this project is $280,000.00. The project will improve the
structural integrity of the sanitary sewer system within the
project area.
Analysis:WK Dickson has provided a fee to perform these design services
that was deemed to be fair and reasonable.
Financial Impact:Funds are provided in 507043420-5212115/81500090-5212115
Alternatives:No alternatives are recommended.
Recommendation:Cover Memo
AUD recommends the Commission award a contract to WK
Dickson in the amount of $280,000.00 for Phase 3 Design of the
Camp Hancock Sewer Basin Outfall IRP recommendations.
Funds are
Available in the
Following
Accounts:
Funds are available in 507043420-5212115/81500090-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
DR
A
F
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1 OF 36 Revision Date: June 2006
STATE OF GEORGIA
RICHMOND COUNTY
MAJOR PROJECTS
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
W.K. Dickson & Co., Inc.
(CONSULTANT)
CONSULTANT: W.K. Dickson & Co., Inc.
PROJECT: Camp Hancock Rehabilitation Phase III
DATE EXECUTED:
DATE COMPLETED:
DR
A
F
T
2 OF 36 Revision Date: June 2006
STATE OF GEORGIA
RICHMOND COUNTY
MAJOR PROJECTS
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
W.K. Dickson & Co., Inc.
(CONSULTANT)
This Agreement is made and entered into this ______ day of ____________, 2020 by and between
AUGUSTA, Georgia, a political subdivision of the State of Georgia, hereinafter called the “CITY” and
W. K. Dickson & Co., Inc., a Corporation authorized to do business in Georgia, hereinafter called the
"CONSULTANT."
WHEREAS, the CITY desires to engage a qualified and experienced consulting firm to furnish
professional services for: The Camp Hancock Rehabilitation Phase III Project.
WHEREAS, the CONSULTANT has represented to the CITY that it is experienced and qualified to
provide the services contained herein and the CITY has relied upon such representation.
NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is
agreed by and between the CITY and the CONSULTANT that:
DR
A
F
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3 OF 36 REVISION DATE: June 2011
GENERAL PROVISIONS
CONSULTANT has agreed, in this Agreement with CITY to procure the services of licensed design
professionals, to provide the engineering services required to provide professional engineering and
design services for the Project in accordance with the requirements as outlined in and attached as
Attachment A – Scope of Services and other relevant data defining the Project.
CONSULTANT COORDINATION
The CONSULTANT shall cooperate fully with all municipalities, local government officials, utility
companies, and other consultants as directed by the CITY. CONSULTANT and all relevant parties
agree to work together on the basis of trust, good faith and fair dealing, and shall take actions
reasonably necessary to enable each other to perform this Agreement in a timely, efficient and
economical manner. All parties agree to cooperate in a manner consistent with industry standard
design practice and will exercise the degree of skill and diligence normally employed by
professional engineers or consultants practicing under similar conditions. CONSULTANT will re-
perform any services not meeting this standard without additional compensation.
AMENDMENTS TO AGREEMENT
Every amendment to the Scope of Services shall become and is hereby made a part of this
Agreement. Amendments must be fully executed by both the CONSULTANT and CITY to be
valid.
REDUCTION IN REQUIRED SERVICES
If reductions in the required services are ordered by CITY, the credits shall be the amounts for such
services as described in subsequently executed Amendments to this Agreement, and no claim for
damages for anticipated profits shall accrue to the CONSULTANT.
DATE CHANGES
If in this Agreement specific periods of time for rendering services are set forth or specific dates by
which services are to be completed are provided and if such periods of time or dates are changed
through no fault of CONSULTANT, the rates and amounts of compensation provided for herein
shall be subject to equitable adjustment.
AGREEMENT MODIFICATIONS
This Agreement shall not be modified except by a duly executed Amendment hereto in writing
under the hands and seals of both parties hereto.
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TIME OF COMPLETION
The time of completion shall be as described in the schedule attached hereto as Attachment D -
Schedule.
This Agreement shall terminate immediately and absolutely at such time as appropriated and
otherwise obligated funds are no longer available to satisfy the obligations of the CONSULTANT
on behalf of the CITY under this Agreement. However, CONSULTANT will be compensated for all
work prior to termination of contract even if the CITY has obligated the funds to other projects.
PROJECT PROGRESS
CONSULTANT'S services and compensation under this Agreement have been agreed to in
anticipation of the orderly and continuous progress of the Project through completion.
LITIGATION
Nothing in this Agreement shall be construed as obligating the CONSULTANT to appear, support,
prepare, document, bring, defend or assist in litigation either undertaken or defended in behalf of
the CITY except in consideration of compensation. All such services required or requested of
CONSULTANT by the CITY except suits or claims between the parties to this Agreement will be
reimbursed as additional services.
BINDINGS
It is further agreed that the CITY and CONSULTANT each binds itself and themselves, its or their
successors, executors, administrators and assigns to the other party to this Agreement and to its or
their successors, executors and assigns in respect to all covenants of this Agreement. Except as
above, neither CITY nor the CONSULTANT shall assign, sublet or transfer its or their interest in
this Agreement without prior written consent of the other party hereto.
EXTENT OF THE AGREEMENT
This Agreement represents the entire agreement between CITY and CONSULTANT and
supersedes all prior negotiations, representations and agreements, either written or oral.
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DEFINITIONS
Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall
have the following meanings:
Agreement Execution - means the date on which CONSULTANT executes and enters into an
Agreement with CITY to perform the Work.
Agreement Price - means the total monies, adjusted in accordance with any provision herein,
payable to the CONSULTANT under this Agreement.
CITY –means a legal entity AUGUSTA, Georgia, a political subdivision of the State of Georgia.
CONSULTANT - means the party or parties contracting directly with the CITY to perform Work
pursuant to this Agreement.
Contract - means the Agreement Documents specifically identified and incorporated herein by
reference.
Contract Time - means the period of time stated in this Agreement for the completion of the Work.
Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity
having a contractual agreement with CONSULTANT or with any of its subcontractors at any tier to
provide a part of the Work called for by this Agreement.
Supplemental Agreement - means a written order to CONSULTANT signed by CITY and accepted
by CONSULTANT, effecting an addition, deletion or revision in the Work, or an adjustment in the
Agreement Price or the Contract Time, issued after execution of this Agreement.
Task Order – means a written order specifying a Scope of Services, time of completion and
compensation limit for services being provided by CONSULTANT. Task Orders shall be
incorporated by reference as part of the Supplemental Conditions of this Agreement.
Work - means any and all obligations, duties and responsibilities, including furnishing equipment,
engineering, design, workmanship, labor and any other services or things necessary to the
successful completion of the Project, assigned to or undertaken by CONSULTANT under this
Agreement.
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CONTRACT DOCUMENTS
List of Documents
The Agreement, the General Conditions, the Attachments, and any Supplemental Agreements,
including Task Orders shall constitute the Agreement Documents (the “Agreement”).
Conflict and Precedence
The Agreement Documents are complementary, and what is called for by one is as binding as if
called for by all. In the event there are any conflicting provisions or requirements in the component
parts of this Agreement, the several Agreement Documents shall take precedence in the following
order:
1. Agreement – Including Attachments
2. General Conditions
3. Supplemental Conditions – Including Task Orders
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GENERAL CONDITIONS
1. COMMENCEMENT OF WORK
The performance of services as defined in the Prime Agreement between CONSULTANT and the
CITY, and herein described in this Agreement as Attachment A shall be commenced upon receipt
by the CONSULTANT of a written Notice to Proceed. The effective date of services shall be defined
in the Notice to Proceed.
2. PROFESSIONAL STANDARDS
The standard of care for all services performed or furnished by CONSULTANT under this
Agreement will be the level of care and that is ordinarily used by members of CONSULTANT’S
profession practicing under similar conditions.
3. CHANGES AND EXTRA WORK
The CITY may, at any time, request changes in the work to be performed hereunder. All such
changes, including any increase or decrease in the amount of the CONSULTANT’s compensation,
which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be
incorporated in written Supplemental Agreements to the Agreement.
Changes that involve an increase in the compensation shall be considered major and require the
approval of the CITY.
4. PERSONNEL
The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel
necessary to complete this Agreement; none of whom shall be employees of, or have any
contractual relationship with, the CITY. All of the services required hereunder will be performed
by the CONSULTANT under its supervision, and all personnel engaged in the work shall be
qualified and shall be authorized or permitted under law to perform such services.
All key professional personnel, including subcontractors, engaged in performing services for the
CONSULTANT under this agreement are indicated in a personnel listing attached hereto as
Attachment C – Listing of Key Personnel and incorporate herein by reference. No changes or
substitution shall be permitted in the CONSULTANT’s Key Personnel without the prior written
approval of the CITY or his designee.
The CONSULTANT shall employ only persons duly registered in the appropriate category in
responsible charge of supervision and design of the work. The CONSULTANT shall endorse all
reports, contract plans, and survey data. Such endorsements shall be made by a person duly
registered in the appropriate category by the Georgia State Board of Registration for Professional
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Engineers and Land Surveyors, being in the full employ of the CONSULTANT and responsible for
the work prescribed by this Agreement.
5. ACCURACY OF WORK
The CONSULTANT shall be responsible for the accuracy of the work and shall promptly correct
errors and omissions in its plans and specifications without additional compensation. The
CONSULTANT shall give immediate attention to these changes so there will be a minimum of
delay to others.
Acceptance of the work by the CITY will not relieve the CONSULTANT of the responsibility for
subsequent correction of any errors and the clarification of any ambiguities.
6. CONFIDENTIALITY
The CONSULTANT agrees that its conclusions and any reports are for the confidential use and
information of the CITY and that it will not disclose its conclusions in whole or in part to any
persons whatsoever, other than to submit its written documentation to the CITY, and will only
discuss the same with it or its authorized representatives. Upon completion of this Agreement
term, all documents, drawings, reports, maps, data and studies prepared by the CONSULTANT
pursuant thereto shall become the property of the CITY and be delivered thereto.
Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or
results and findings of the work conducted under this Agreement shall not be presented publicly or
published without prior approval in writing of the CITY.
It is further agreed that if any information concerning the PROJECT, should be released by the
CONSULTANT without prior approval from the CITY, the release of same shall constitute grounds
for termination of this Agreement without indemnity to the CONSULTANT, but should any such
information be released by the CITY or by the CONSULTANT with such prior approval, the same
shall be regarded as public information and no longer subject to the restrictions of this Agreement.
7. OPEN RECORDS
CONSULTANT acknowledge that all records relating to this Agreement and the services to be
provided under the contract may be a public record subject to Georgia’s Open Records Act
(O.C.G.A. § 50-18-70, et seq.). CONSULTANT shall cooperate fully in responding to such request
and making all records, not exempt, available for inspection and copying as provided by law.
8. JURISDICTION
The law of the State of Georgia shall govern the CONTRACT between CITY and CONSULTANT
with regard to its interpretation and performance, and any other claims related to this agreement.
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All claims, disputes and other matters in question between CITY and CONSULTANT arising out of
or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of
Richmond County, Georgia. The CONSULTANT, by executing this Agreement, specifically
consents to jurisdiction and venue in Richmond County and waives any right to contest the
jurisdiction and venue in the Superior Court of Richmond County, Georgia.
9. TERMINATION OF AGREEMENT FOR CAUSE
If through any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the CONSULTANT shall violate any of the covenants,
agreements or stipulations of this Agreement, CONSULTANT will be given the opportunity to
commence correction of obligation within 5 days of written notice and diligently complete the
correction thereafter. Failure to maintain the scheduled level of effort as proposed and prescribed,
or deviation from the aforesaid schedule without prior approval of the CITY, shall constitute cause
for termination. The CITY shall thereupon have the right to terminate this Agreement by giving
written notice to the CONSULTANT of such termination, and specifying the effective date thereof,
at least five (5) days before the effective date of such termination. In such event, all finished or
unfinished documents, maps, data, studies, work papers and reports prepared by the
CONSULTANT under this Agreement shall become the property of the CITY, and the
CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory
work completed on such documents, as mutually agreed by the CITY and CONSULTANT.
10. TERMINATION FOR CONVENIENCE OF THE CITY
The CITY may terminate this contract in part or in whole upon written notice to the
CONSULTANT. The CONSULTANT shall be paid for any validated services under this Contract
up to the time of termination.
11. COORDINATION AND COOPERATION WITH OTHER UTILITIES AND CONSULTANTS
CONSULTANT shall thoroughly research all utility records to identify the existing facilities on the
submitted roadway plans for avoidance, or resolution, of conflicts with the proposed Scope of
Services.
If the CITY undertakes or awards other contracts for additional related work, the CONSULTANT
shall fully cooperate with such other CONSULTANTs and the CITY employees or appointed
committee(s), and carefully fit its own work to such additional work as may be directed by the
CITY. The CONSULTANT shall not commit or permit any act which will interfere with the
performance of work by any other CONSULTANT or by CITY employees.
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12. COVENANT AGAINST CONTINGENT FEES
The CONSULTANT warrants that no person or selling agency has been employed or retained to
solicit or secure this Agreement upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established
commercial or selling agencies maintained by CONSULTANT for the purpose of securing business
and that the CONSULTANT has not received any non-CITY fee related to this Agreement without
the prior written consent of the CITY. For breach or violation of this warranty, the CITY shall have
the right to annul this Agreement without liability or at its discretion to deduct from the Agreement
Price of consideration the full amount of such commission, percentage, brokerage or contingent fee.
13. RESPONSIBILITY FOR CLAIMS AND LIABILITY
The CONSULTANT shall be responsible for any and all damages to properties or persons caused
by its employees, subcontractors, or agents, and shall hold harmless the CITY, its officers, agents
and employees from all suits, claims, actions or damages of any nature whatsoever to the extent
found to be resulting from the CONSULTANT, its subcontracts, or agent in the negligent
performance or non-performance of work under this Agreement. These indemnities shall not be
limited by reason of the listing of any insurance coverage.
14. INSURANCE
The CONSULTANT shall, at all times that this Agreement is in effect, cause to be maintained in
force and effect an insurance policy(s) that will ensure and indemnify the CITY against liability or
financial loss resulting from injuries occurring to persons or property or occurring as a result of any
negligent error, act, or omission of the CONSULTANT in performance of the work during the term
of this Agreement.
The CONSULTANT shall provide, at all times that this agreement is in effect, Worker's
Compensation insurance in accordance with the laws of the State of Georgia.
The CONSULTANT shall provide, at all times that this Agreement is in effect, Insurance with limits
of not less than:
A. Workmen’s Compensation Insurance – in accordance with the laws of the State of Georgia.
B. Public Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars for
injuries, including those resulting in death to any one person, and in an amount of not less than
One Million ($1,000,000) Dollars on account of any one occurrence.
C. Property Damage Insurance – in an amount of not less than One Million ($1,000,000) Dollars
from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000)
Dollars.
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D. Valuable Papers Insurance – in an amount sufficient to assure the restoration of any plans,
drawings, field notes, or other similar data relating to the work covered by the Project.
E. Professional Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars
or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000.
CITY will be named as an additional insured with respect to CONSULTANT’s liabilities hereunder
in insurance coverage’s identified in items (b) and (c). The policies shall be written by a responsible
company(s), to be approved by the CITY, and shall be noncancellable except on thirty-(30) days'
written notice to the CITY. Such policies shall name the CITY as co-insured, except for worker's
compensation and professional liability policies, and a copy of such policy or a certificate of
insurance shall be filed with the Director at the time of the execution of this Agreement.
15. PROHIBITED INTERESTS
15.1 Conflict of Interest: The CONSULTANT agrees that it presently has no interest and shall
acquire no interest, direct or indirect, that would conflict in any manner or degree with the
performance of its services hereunder. The CONSULTANT further agrees that, in the
performance of the Agreement, no person having such interest shall be employed.
15.2 Interest of Public Officials: No member, officer, or employee of the CITY during his tenure
or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the
proceeds thereof.
15.3 Employment of CITY’s Personnel: The CONSULTANT shall not employ any person or
persons in the employ of the CITY for any work required by the terms of the Agreement,
without the written permission of the CITY except as may otherwise be provided for herein.
16. SUBCONTRACTING
The CONSULTANT shall not subcontract any part of the work covered by this Agreement or
permit subcontracted work to be further subcontracted without the CITY's prior written approval
of the subcontractor.
All subcontracts in the amount of $5,000 or more shall include, where possible, the provisions set
forth in this Agreement.
17. ASSIGNABILITY
The CONSULTANT shall not assign or transfer whether by an assignment or novation, any of its
rights, obligations, benefits, liabilities, or other interest under this Agreement without the written
consent of the CITY.
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18. EQUAL EMPLOYMENT OPPORTUNITY
During the performance of this Agreement, the CONSULTANT agrees as follows: (1) the
CONSULTANT will not discriminate against any employee or applicant for employment because
of race, creed, color, sex or national origin; (2) the CONSULTANT will, in all solicitations or
advertisements for employees placed by qualified applicants, receive consideration for employment
without regard to race, creed, color, sex or national origin; (3) the CONSULTANT will cause the
foregoing provisions to be inserted in all subcontracts for any work covered by the Agreement so
that such provision will be binding upon each subcontractor, provided that the foregoing provision
shall not apply to contracts or subcontracts for standard commercial supplies of raw materials.
19. DRUG FREE WORKPLACE
CONSULTANT shall be responsible for ensuring that its employees shall not be involved in any
manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a
controlled substance in the workplace. For purposes of the policy, “workplace” is defined as CITY
owned or leased property, vehicles, and project or client site. Any violation of the prohibitions may
result in discipline and/or immediate discharge.
CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal
drug statute conviction for workplace violation.
CONSULTANT may require drug or alcohol testing of employees when contractually or legally
obligated, or when good business practices would dictate.
20. ANTI-KICKBACK CLAUSE
Salaries of architects, drafters, engineer’s, and technicians performing work under this Agreement
shall be paid unconditionally and not less often than once a month without deduction or rebate on
any account except only such payroll deductions as are mandatory by law. The CONSULTANT
hereby promises to comply with all applicable "Anti-kickback" laws and shall insert appropriate
provisions in all subcontracts covering work under this Agreement.
21. AUDITS AND INSPECTORS
At any time during normal business hours and as often as the CITY may deem necessary, the
CONSULTANT shall make available to the CITY and/or audit representatives of the CITY for
examination all of its records with respect to all matters covered by this Agreement. It shall also
permit the CITY and/or representatives of the audit, examine and make copies, excerpts, or
transcripts from such records of personnel, conditions of employment and other data relating to all
matters covered by this Agreement.
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The CONSULTANT shall maintain all books, documents, papers, accounting records and other
evidence pertaining to costs incurred on the Project and used in support of its proposal and shall
make such material available at all reasonable times during the period of the Agreement, and for
three years from the date of final payment under the Agreement, for inspection by the CITY or any
reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10%. The
CONSULTANT agrees that the provisions of this Article shall be included in any Agreements it
may make with any subcontractor, assignee, or transferee.
22. OWNERSHIP, PUBLICATION, REPRODUCTION AND USE
All documents and materials prepared as an instrument of service pursuant to this Agreement are
the property of the CITY. The CITY shall have the unrestricted authority to publish, disclose,
distribute, and otherwise use, in whole or in part, any reports, data, maps, or other materials
prepared under this Agreement without according credit of authorship. The CITY shall hold
harmless the CONSULTANT against all claims arising out of such use of documents and materials
without the CONSULTANT’s knowledge and written consent.
23. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the CITY, either
before, during, or after the execution of this Agreement, shall affect or modify any of the terms or
obligations herein contained, nor shall such verbal agreement or conversation entitle the
CONSULTANT to any additional payment whatsoever under the terms for this Agreement. All
changes to this Agreement shall be in writing and appended hereto as prescribed in Article 3 above.
24. INDEPENDENT CONTRACTOR
The CONSULTANT shall perform the services under this Agreement as an independent contractor
and nothing contained herein shall be construed to be inconsistent with this relationship or status.
Nothing in this Agreement shall be interpreted or construed to constitute the CONSULTANT or
any of its agents or employees to be the agent, employee, or representative of the CITY.
25. NOTICES
All notices shall be in writing and delivered in person or transmitted by certified mail, postage
prepaid. Notices shall be addressed as follows:
CITY: CONSULTANT:
ADMINISTRATOR
AUGUSTA, GEORGIA W.K Dickson & Co., Inc.
535 Telfair Street 1450 Greene Street, Suite 145
Augusta, GA 30901 Augusta, GA 30901
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Copy to:
DIRECTOR
AUGUSTA UTILITIES DEPARTMENT
452 Walker Street, Suite 200
Augusta, GA 30901
26. TEMPORARY SUSPENSION OR DELAY OF PERFORMANCE OF CONTRACT
To the extent that it does not alter the scope of this agreement, Augusta, GA may unilaterally order
a temporary stopping of the work or delaying of the work to be performed by CONSULTANT
under this agreement.
27. DEFECTIVE PRICING
To the extent that the pricing provided by CONSULTANT is erroneous and defective, the parties
may, by agreement, correct pricing errors to reflect the intent of the parties.
28. SPECIFIED EXCUSES FOR DELAY OR NON-PERFORMANCE
CONSULTANT is not responsible for delay in performance caused by hurricanes, tornadoes,
floods, and other severe and unexpected acts of nature. In any such event, the contract price and
schedule shall be equitably adjusted.
29. HOLD HARMLESS
Except as otherwise provided in this agreement, CONSULTANT shall indemnify and hold
harmless Augusta, GA, and its employees and agents from and against all liabilities, claims, suits,
demands, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from
the negligent performance of its Work.
30. GEORGIA PROMPT PAY ACT NOT APPLICABLE
The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act.
31. RIGHT TO INSPECT PREMISES
Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work
site of CONSULTANT or any subcontractor of CONSULTANT or subunit thereof which is
pertinent to the performance of any contract awarded or to be awarded by Augusta, Georgia.
32. E-VERIFY
All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical
performance of services shall be required to execute an Affidavit verifying its compliance with
O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is
contracting with Augusta, Georgia has registered with and is participating in a federal work
authorization program. All contractors and subcontractors must provide their E-Verify number and
must be in compliance with the electronic verification of work authorized programs operated by
the United States Department of Homeland Security or any equivalent federal work authorization
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program operated by the United States Department of Homeland Security to verify information of
newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L.
99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-
10-91 and shall continue to use the federal authorization program throughout the contract term. All
contractors shall further agree that, should it employ or contract with any subcontractor(s) in
connection with the physical performance of services pursuant to its contract with Augusta,
Georgia the contractor will secure from such subcontractor(s) each subcontractor’s E-Verify number
as evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit
provided in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to
maintain records of such compliance and provide a copy of each such verification to Augusta,
Georgia at the time the subcontractor(s) is retained to perform such physical services.
33. LOCAL SMALL BUSINESS LANGUAGE
In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractor expressly agrees to
collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its
Local Small Business Opportunity Program and to make such records available to Augusta,
Georgia. The requirements of the Local Small Business Opportunity Program can be found at
www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all contracts
where a local small business goal has been established, the contractor is required to provide local
small business utilization reports. Contractor shall report to Augusta, Georgia the total dollars paid
to each local small business on each contract, and shall provide such payment affidavits, regarding
payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in
the format specified by the Director of minority and small business opportunities, and shall be
submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the
time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the
remedies set forth, including but not limited to, withholding payment from the contractor and/or
collecting liquidated damages.
34. ACKNOWLEDGEMENT
“Consultant acknowledges that this contract and any changes to it by amendment, modification,
change order or other similar document may have required or may require the legislative
authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law,
Consultant is deemed to possess knowledge concerning Augusta, Georgia's ability to assume
contractual obligations and the consequences of Consultant's provision of goods or services to
Augusta, Georgia under an unauthorized contract, amendment, modification, change order or
other similar document, including the possibility that the Consultant may be precluded from
recovering payment for such unauthorized goods or services. Accordingly, Consultant agrees that
if it provides goods or services to Augusta, Georgia under a contract that has not received proper
legislative authorization or if the Consultant provides goods or services to Augusta, Georgia in
excess of the any contractually authorized goods or services, as required by Augusta, Georgia's
Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or
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services provided by Consultant. Consultant assumes all risk of non-payment for the provision of
any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to
other remedies for the provision of any unauthorized goods or services to Augusta, Georgia,
however characterized, including, without limitation, all remedies at law or equity." This
acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and
services, except revenue producing contracts.
IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below:
CITY: CONSULTANT:
AUGUSTA, GEORGIA (CITY) W. K Dickson & Co., Inc.
BY: BY:
PRINTED NAME:The Honorable Hardie Davis Jr PRINTED NAME William G. Wingate, III__
AS ITS: MAYOR AS ITS: Vice President______
ATTEST CLERK: ATTEST:
PRINTED NAME: PRINTED NAME: _______________________
AS ITS: Clerk of Commission AS ITS: ___________________
DATE: DATE:
Copy to:
DIRECTOR
AUGUSTA UTILITIES DEPARTMENT
452 Walker Street, Suite 200
Augusta, GA 30901
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CONSULTANT’S RESPONSIBILITIES
CONSULTANT, in order to determine the requirements of the Project, shall review the
information in Attachment A – Scope of Services. CONSULTANT shall review its understanding
of the Project requirements with CITY and shall advise CITY of additional data or services which
are not a part of CONSULTANT’s services, if any, necessary for design to begin.
PROJECT UNDERSTANDING
Upon request from the CONSULTANT, CITY may provide all criteria and full information as to
CITY's and CONSULTANT'S requirements for this part of the project, including design objectives
and constraints, space, capacity and performance requirements, flexibility and expendability, and
any budgetary limitations. CONSULTANT may request from the CITY to furnish data, reports,
surveys, and other materials that may be relied upon in performing CONSULTANT'S services.
REVIEW OF WORK
Authorized representatives of the CITY may at all reasonable times review and inspect the project
activities and data collected under the Agreement and amendments thereto. All reports,
drawings, studies, specifications, estimates, maps and computation prepared by or for the CITY
in association with this Agreement shall be subject to review.
The CITY may at any time request progress reports, prints or copies of any work performed
under this Agreement. Refusal by the CONSULTANT to submit progress reports and/or plans
shall be cause to withhold payment to the CONSULTANT until the CONSULTANT complies
with the CITY’s request in the regard.
The CITY’s review recommendations shall be incorporated into the plans by the CONSULTANT.
CONSULTANT'S INSURANCE
CONSULTANT will maintain throughout this AGREEMENT the following insurance limits as
specified in General Condition 14 – Insurance.
CITY’S RESPONSIBILITIES
CITY-FURNISHED DATA
CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULTANT's
services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness,
and completeness of the information provided by CITY.
RIGHT TO ENTER
The CONSULTANT will notify all property owners or occupants of the intent to enter properties
for the purpose of accomplishing work in accordance with the practices of the CITY. The
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CONSULTANT shall discuss with and receive approval from the CITY prior to sending notices of
intent to enter private property. Upon request by the CONSULTANT, the CITY will provide the
necessary documents identifying the CONSULTANT as being in the employ CITY for the
purpose described in the Agreement.
ADVERTISEMENTS, PERMITS, AND ACCESS
Unless otherwise agreed to in the Scope of Services, CITY will obtain, arrange, and pay for all
advertisements for bids; permits and licenses required by local, state, or federal authorities; and
land, easements, rights-of-way, and access necessary for CONSULTANT's services or PROJECT
construction.
TIMELY REVIEW
CITY will examine CONSULTANT's studies, reports, sketches, drawings, specifications,
proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant,
auditor, bond and financial advisors, and other consultants as CITY deems appropriate; and
render in writing decisions required by CITY in a timely manner.
PROMPT NOTICE
CITY will give prompt written notice to CONSULTANT whenever CITY observes or becomes
aware of any development that affects the scope or timing of CONSULTANT's Services, or of any
defect in the work of CONSULTANT or construction contractors.
CITY'S INSURANCE
CITY will maintain property insurance on all pre-existing physical facilities associated in any way
with the PROJECT.
LITIGATION ASSISTANCE
The Scope of Services does not include costs of CONSULTANT for required or requested
assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or
defended by CITY. All such Services required or requested of CONSULTANT by CITY, except for
suits or claims between the parties to this AGREEMENT, will be reimbursed as additional
services.
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ATTACHMENT A – SCOPE OF SERVICES
PROJECT DESCRIPTION:
This project involves providing Professional Engineering Services related to assisting Augusta
Utilities Department (AUD), for Phase III of the Camp Hancock Outfall Rehabilitation project that
is the implementation of the “Infrastructure Rehabilitation Plan for the Camp Hancock Basin -
Sanitary Sewer Interceptor” (IRP) as prepared for the Augusta Utilities Department by W.K
Dickson, Inc. (WKD) and dated 3/17/16 (See attached exhibit of the area).
The Camp Hancock Basin is in a predominately residential area but also serves the Augusta
Municipal Golf Course, the Augusta Aquatics Center, Aquinas High School, the Charlie Norwood
VA Medical Center, and Trinity Hospital. The system consists of 140 mains, totaling 31,506 linear
feet (LF), with diameters in the 18”, 21” & 24” size range and includes 140 manholes. The primary
purpose of this project will be to develop Construction Documents that will allow AUD to Bid and
Contract with a Contractor in order to facilitate rehabilitation measures as identified in the IRP and
subsequent updates and discussions with AUD staff. Recently it has been determined that a
proposed project to extend the runway at Daniel Field will also possibly have an impact on the
Camp Hancock outfall. In response to this AUD has requested that this project evaluate the short-
term rehabilitation and potential long term requirements concerning the outfall. This Contract,
between AUD and CONSULTANT, will be for the third phase of the implementation and will
consist of the following general activities:
• CONSULTANT will collect new CCTV/PACP data in the immediate project area for the
purpose of comparison and verification of rehabilitation recommendations. This will
involve the use of sub consultants to perform site improvements for access in order to
execute cleaning and CCTV activities, land surveying of key infrastructure route and
determination of critical property boundaries within the project area.
• CONSULTANT will prepare technical memorandum presenting a detailed alternatives
analysis associated with impacts to the Camp Hancock outfall, and mitigation thereof, by
the impending extensions of runway 5/23 at the Daniel Field Airport. Such analysis shall
investigate relocation of the gravity sewer and pump station and force main alternatives.
This memorandum deliverable shall also present:
o Short term rehabilitation needs in order to ensure continued serviceability of
the existing gravity sewer via trenchless technology (CIPP), dig and replace
and rerouting options. There is at least one location known at this point that
requires immediate attention.
o Long term needs will consider the time horizon in which the construction of
the proposed runway may be as many as ten years in the future. The
mitigation of this may require the relocation of a portion of gravity sewer or
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introduction of a pump station and force main to maintain service. This
technical memorandum will discuss potential mitigation alternatives and the
general financial impacts to assist AUD to provide quantitative estimates to
the airport for preliminary design purposes.
• Develop rehabilitation construction documents which denote the required rehabilitation of
each component within this portion of the system with sufficient detailing to aid in the
execution of the rehabilitation. The area of focus will be the section of the outfall in the
vicinity of the intersection of Damascus Road and Highland Avenue, near Augusta
Municipal Golf Course (See attached sketch). It is anticipated at this time that the
construction documents will only address the short-term recommendations consisting of
relocation efforts around the cabinet shop, CIPP lining and spot repairs for the upstream
section through the landfill area. The anticipated construction value of this section will be
approximately $1,000,000.00. Should initial investigations determine a different solution
then scope adjustments will be considered at that time.
• Develop Contract documents and technical specifications to be used in the permit approval
and Bidding process of Phase III outfall rehabilitation plan.
• Assist in the bidding process, including Pre-Bid meetings, Bid Openings, Requests for
information and clarifications, and issuance of recommendation of award and certified bid
tabulation.
• Construction Administration, including shop drawing review, periodic site visits,
contractor pay request review, Final inspection and closeout.
• Provide construction observation on a periodic basis for the rehabilitation process. These
types of projects are more sensitive to being there onsite during the construction. The
periodic presence of the engineer representative will help validate the contractor
performance.
SCOPE OF SERVICES:
The CONSULTANT proposes to provide the following Scope of services for the fees listed under
“Basis of Compensation”.
Professional Services:
Cleaning and Collection of CCTV Data
There are sections of Camp Hancock trunk main in the immediate vicinity of this project for which
no recent CCTV/PACP data exists. It is anticipated that 1,656 linear feet of outfall will be
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investigated. CONSULTANT will subcontract this service as an initial effort to conduct a condition
assessment. The CONSULTANT will use the condition assessment to prepare technical
memorandum for short- and long-term suggestions. It is anticipated that the OWNER will provide
the necessary water supply for the cleaning process and disposal site for the solids from the
cleaning without a fee. It is understood that some portions of this sewer pipeline are inaccessible
for cleaning and evaluation. Therefore, this work also includes necessary site improvements and
clearing to establish the access necessary for cleaning and evaluation activities. It is anticipated
that the clearing operations will be performed by Bobcat grinder with bucket attachment and that
there will be two loads of surge stone provided for temporary drainage issues.
Survey and SUE Evaluations:
CONSULTANT shall provide additional design, permitting, and construction services associated
with the proposed rerouting and in place rehabilitation dictated by CCTV process. It is anticipated
that the portion of outfall around the cabinet shop would be rerouted around and that the
remaining upstream portion would be rehabilitated using CIPP and spot repairs. The project
location and proposed limits of construction are outlined in the attached location map.
CONSULTANT proposes to provide the following scope of services for the fees listed below under
“COMPENSATION.” The modified services shall include:
a. SUE (Subsurface Utility Engineering) & Field Surveying & Mapping by
SUBCONSULTANT – Upon approval/notification by AUD that Right of Entry is
available the subconsultants will mobilize to collect data within the project area.
i. SUE SUBCONSULTANT will provide Level B SUE services within the limits
shown on the attached location map. SUE work will be performed in
accordance with the standards as set by the American Society of Civil
Engineers (ASCE) in publication CI/ASCE 38-02 – Standard Guidelines for
the Collection and Depiction of Existing Subsurface Utility data. Quality
Level B SUE designation will be performed. SUE Field Crews shall designate
utilities using electromagnetic and GPR equipment to mark the location of
the facilities. Both electromagnetic and GPR sweeps will be done to
determine if there are additional utilities not depicted in the records. Any
additional utilities found will be documented on a field sketch. Completed
field sketches compiled by the SUE Field Crews are submitted to
CONSULTANT and relayed to the survey SUBCONSULTANT.
ii. Surveying SUBCONSULTANT will provide survey services and collect all
utilities designated within the project limits by the SUE crews.
SUBCONSULTANT will establish vertical and horizontal survey control
utilizing GPS and conventional surveying methods. SUBCONSULTANT
will perform a location survey of the alignment, which will include the
location of all marked utilities, edge of pavement, centerline of road, wet
weather drainage, fences, sidewalks, concrete structures, above ground
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appurtenances, buildings, signs, storm drains, rail lines and facilities, and
spot elevations as needed within the proposed corridor.
iii. The SUBCONSULTANT will provide the following:
1. Reconnaissance to locate existing property corners and evidence of
property corners to perform existing right-of-way resolution using
existing maps and deeds within the project area;
2. On-line research for maps and documents needed to perpetuate
existing property lines and existing rights-of-way. Additional
courthouse research will be performed if documents needed to
resolve property lines are not available on-line. Research shall be as
necessary to the extent that the current record deed, plats, and plans
of the existing rights-of-way are found in the public records.
b. The SUBCONSULTANTS will utilize traffic control and safety designation as
necessary to collect data within the roadways and rights of way.
c. Easement Plat Preparation – The project will be constructed, operated, and
maintained in existing rights-of-way and easements, and where needed, new
easements will be obtained by the OWNER. To assist the OWNER with acquiring
the new easements, the ENGINEER’s professional survey subconsultant will
prepare survey maps of the proposed new easements to be acquired. To efficiently
prepare the plats of the proposed easements, the OWNER and ENGINEER will work
together as the project evolves and develops.
Upon completion of the existing property deed research, the field surveying of the
portions of the properties of the project area and the preliminary engineering of the
Project, including the establishment of any underground utilities, the ENGINEER
will identify the potential locations of the easements required for the Project. Upon
the OWNER approving the preliminary engineering and the ENGINEER receiving
authorization from the OWNER to prepare the surveys of the potential easements,
the ENGINEER’s subconsultant will start the preparation of the surveys of the
potential easements for the Project.
Utilizing the finalized design plans prepared by the ENGINEER’s subconsultant, the
ENGINEER will prepare and submit to the OWNER an easement map for each
affected property for the OWNER to use to begin obtaining the required easements
for the Project. The ENGINEER’s subconsultant will prepare the easement maps in
accordance with the OWNER provided standards. The OWNER intends to acquire
easements for any portion of the project not in the public right-of-way. For planning
purposes and for defining a unit cost for easement map preparation, up to five (5)
easement plats are planned. The easement maps shall identify and distinguish
between permanent utility and temporary construction easements, and shall meet
the following general requirements:
i. Easement plats will comply with the rules set forth by the Georgia Board of
Professional Engineers and Land Surveyors and the Georgia mapping law;
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ii. Easement plats shall be prepared in accordance with the Owner’s Water &
Sanitary Sewer System-Guidelines, found at:
https://www.augustaga.gov/DocumentCenter/View/6507/Water-Sanitary-
Sewer_2015?bidId=
iii. Easement maps will be an exhibit to the easement agreements to be prepared
by the OWNER and will be prepared on 8.5”x14” sized paper;
iv. All easement plats shall have a general vicinity map, which shall clearly
identify the general location of the parcels where the easement(s) shall be
obtained;
v. All easement plats shall have distinct line types for the easement lines, which
will define the easement(s) location(s) on each parcel;
vi. The total square footage of each easement shall be indicated on the easement
map(s);
vii. All easement maps will identify the applicable jurisdictional boundaries;
viii. Each parcel requiring an easement will be clearly identified with a parcel
identification number for reference to the agreement to be prepared by the
OWNER’s attorney;
ix. One digital copy in PDF format of the easement maps will be provided to the
OWNER for use in obtaining the easements;
x. All easement plats shall be sealed by a Professionally Licensed Surveyor;
xi. The OWNER will review the form and format of the proposed easement
maps for compliance with the recording requirements at the county register
of deeds;
xii. The OWNER shall be responsible for negotiating the easements with
property owners; and,
xiii. The OWNER shall record the easement documents and return one (1) copy
to the ENGINEER for our records.
Technical Memorandum
COSULTANT will evaluate past and current condition assessment data for the proposed project
area, preliminary concept plans provided by the Daniel Field Airport and visual inspection to help
develop a technical memorandum recommending both short and long term needs for the Camp
Hancock Outfall in this area. The upper portion of this section of the outfall runs through a closed
construction debris landfill and significant terrain changes. It is anticipated that the condition
assessment will support a short-term recommendation to upgrade the upper section using CIPP
technology and spot repairs. The long-range evaluation will identify both gravity and pumped
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solutions to allow the outfall to continue to function once the runway extension is constructed. This
will assist AUD in negotiating the longer-term issues associated with the airport.
Design Development
CONSULTANT will prepare Contract documents for AUD to invite bids for the construction of the
sewer repairs and rehabilitation in Phase III recommended section. This Scope of Services assumes
that design drawings and specifications will be developed for the assets and rehabilitations
identified in the Technical Memorandum. The design drawings will be submitted as CAD based
drawings. The CONSULTANT will utilize existing plans, GIS data, field sketches and other sources
available from the owner to prepare the documents for bidding. CONSULTANT will also engage
the services of SUBCONSULTANTS as appropriate, including survey services as necessary for
sanitary sewer replacements or relocations. CONSULTANT will assist in bidding and general
construction services. It is assumed that the work will be implemented under one (1) construction
contract; if additional construction contracts are required, this agreement will be amended to
authorize additional engineering services and fees.
CONSULTANT will be responsible for the submittal of 90 percent and Final Bid Set documents that
meet the following requirements:
Design Drawings
1. Cover Sheet
2. General Notes and Legend
3. Sheet Index
4. Sanitary Sewer Rehabilitation/Relocation Sheets - The plan sheets (22-inch by 34-
inch) will contain a plan view for sewer rehabilitation at a horizontal scale of 1-inch
equals 40 feet. Streets and other pertinent features shall be labeled for better field
identification. The sheets shall also contain tables of applicable information such as
pipeline rehabilitation method, diameter, material, stationing of point repairs,
laterals, and manhole rehabilitation methods. The drawings shall be reproducible in
black and white without the need for color to distinguish information shown on the
drawings.
5. Plan and profile sheets of replacement or re-routed sanitary sewer.
6. Details as appropriate for the work, including but not limited to:
• Cured-in-place Pipe components;
• Sewer Installation Details;
• Generic Erosion and Sediment Control Details;
• Generic Traffic Control Details, and;
• Paving Details: GDOT and AED.
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Specifications
Standard specifications and Contract Documents will be provided by CONSULTANT to AUD. The
CONSULTANT will be expected to provide:
1. Upfront CONTRACT documents for AUD’s use in the procurement process
2. Bid forms to be incorporated into the CONTRACT documents
3. Special Provisions Section (as applicable)
4. Contract Exhibits: Scope of service, site drawings, reports and other background
information, as applicable and as generated performing Work related to other
sections identified herein
5. Technical Specifications shall include, but not be limited to:
• Temporary erosion & sediment control
• Preconditioning of sewers and manholes
• Flow bypass and/or diversion pumping
• Cured-in-place pipe lining of existing sewer mains
• Point Repairs
• Utility and private service line repairs
• Manhole interior rehabilitation
• New or replacement manhole construction
• Pipe replacement by open cut
• Paving
Technical Review
Ensuring a quality deliverable is the responsibility of the CONSULTANT. CONSULTANT shall
have all progress drawings and specifications submitted to an internal technical review committee
at the 90 percent completion milestone. The CONSULTANT's review committee shall consist of
technical staff knowledgeable on the type of work designed and independent for the specific
project. Following the technical review, design modifications shall be made by the CONSULTANT
to finalize the construction documents.
Completion of Construction Documents
Presentation of the construction documents, plans and specifications, at the 90 percent completion
will be made to AUD following the CONSULTANT's internal technical review. Following AUD's
review, design modifications shall be made by the CONSULTANT and submitted to AUD as Draft
Final Documents (Draft 100 percent). Upon approval, these documents shall be finalized and will
be considered Final Documents (Final 100 percent).
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Prepare Final Cost Estimates
The CONSULTANT will review and/or prepare detailed cost estimates based on the construction
documents and submit the cost estimates to the AUD at the 90 percent and final design milestones.
Permitting
This Scope assumes that a City of Augusta Engineering Department and/or a Georgia Department of
Transportation (GDOT) permit will be required. It is assumed that standard traffic control, erosion
and sediment control details will be included in the design documents to assist AUD and/or the
CONTRACTOR in securing the required permits. Efforts above and beyond this can be provided
by the CONSULTANT if required, under an amendment.
Project Bidding
The CONSULTANT shall provide services during the bidding phase to include providing technical
interpretation of the Bid Documents, attending one (1) bid opening, evaluating one (1) set of bids
and recommending award, and preparing Contract Documents for signature. Conformed
documents will be the responsibility of the CONSULTANT.
It is assumed that the duration of the Bid Period will be eight (8) weeks and that the AUD will be
distributing the bid packages. An additional two months is assumed from selection of the
CONTRACTOR to the issuance of the Notice to Proceed. While a formal prequalification process is
not anticipated, the CONSULTANT will work with the AUD to include qualification requirements
in the Specifications that will be submitted by the bidders with the bids.
General Services during Construction
After award of the contract, CONSULTANT will assist the AUD with Contract administration and
provide periodic observation of the construction work. It is anticipated that the construction period
for the sewer rehabilitation project will be no longer than 6 months including 150 days for
substantial completion and 30 days for final completion for total construction duration of 180 days.
An increase in the construction schedule will require an amendment to authorize additional
construction services.
The CONSULTANT will provide general services during construction as described herein. In the
performance of its services during the Construction Phase, the CONSULTANT shall not supervise,
direct or have control over CONTRACTOR's work nor shall the CONSULTANT have authority
over or responsibility for the means, methods, techniques, sequences, procedures of construction or
safety precautions and programs incidental to the work selected by the CONTRACTOR(s), or for
any failure of the CONTRACTOR's compliance with laws, rules, regulations, ordinances, codes or
orders applicable to work.
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Administration of Construction Contract
As part of general administration of the construction Contract, the CONSULTANT will consult with
and advise AUD and act as its representative during the construction period. The CONSULTANT
will provide contract administration and general services required for the Project, including:
• AUD's representative for the duration of the construction contract, all communications
to and from the CONTRACTOR shall go through the CONSULTANT. On behalf of AUD,
the CONSULTANT shall administer the construction Contract, respond to
CONTRACTOR's correspondence, and issue instructions from AUD;
• Maintain a complete document file for the project. Documents to be maintained include,
but are not limited to: correspondence, quality control procedures, quality control
testing; site inspection records, shop drawing schedule, change orders, scheduling,
project meetings, cost and disbursement data, progress reports and all other documents
pertaining to the construction Contract;
• Hold a pre-construction meeting and monthly progress meetings that will address
critical schedule requirements, payment procedures, emergency procedures, schedule
updates, coordination issues, change orders, quality assurance testing approvals, and
any other issues related to completion of the project. One pre-construction meeting and
6 monthly progress meetings should be budgeted.
• CONSULTANT shall submit a Work Summary spreadsheet that the AUD will utilize to
report to Cityworks on areas that have been inspected or rehabilitated along with each
monthly pay application by the CONTRACTOR. A comprehensive list is to be provided
with each pay application identifying each pipe and/or manhole or other asset, and what
was done (cleaning, lining, etc.). A sample Work Summary template will be provided
by AUD for this spreadsheet.
• CONSULTANT will address RFI’s from the CONTRACTOR in a timely manner. The
project budget includes up to six (6) RFI’s for the project.
Site Visits
The CONSULTANT will visit the site (excluding visits coinciding with monthly progress meetings)
to observe the progress and quality of the executed work of the CONTRACTOR and to determine,
in general, if such work is proceeding in accordance with the Contract Documents. During the
CONSULTANT's visits, and on the basis of on-site observations, the CONSULTANT shall keep
AUD informed of the progress of the work, shall endeavor to guard AUD against defects and
deficiencies in such work, and may recommend to AUD disapproval or rejection of work failing to
conform to the Contract Documents. It is understood that AUD does not desire to have the
CONSULTANT provide full-time inspection services. This Scope includes an average of 20 hours
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per week of site visits for three 3 months. If additional site visits are required, this contract will be
amended to provide such additional services.
Shop Drawing Review
The CONSULTANT will review and approve (or take other appropriate action with respect to) Shop
Drawings and samples, the results of tests and inspections, and other data that the CONTRACTOR
is required to submit for conformance with the design concept of the Project and compliance with
the information given in the Contract Documents; and receive and review (for general content as
required by the Specifications) instructions, guarantees, bonds and certificates of inspection which
are to be assembled by the CONTRACTOR in accordance with the Contract Documents, and
transmit them to AUD with written comments. This task includes review of the pre-construction
video performed by the CONTRACTOR and advice to AUD regarding CONTRACTOR's
suggestions for additions or deletions of required rehabilitations and confirmation of the selected
rehabilitation method throughout the life of the project. The CONSULTANT will review cured-in-
place liner design calculations provided by the CONTRACTOR.
Preparation of Design Clarifications
The CONSULTANT will issue necessary interpretations and clarifications of the Contract
Documents; have authority, as AUD's representative, to require special inspection or testing of the
work; act as initial interpreter of the requirements of the Contract Documents and judge of the
acceptability of the work there under, and make decisions on all claims of AUD and CONTRACTOR
relating to the acceptability of the work or the interpretation of the requirements of the Contract
Documents pertaining to the execution and progress of the work.
Work Change Directives will be issued to document required point repairs, CIPP lining and/or
other rehabilitation methods added or deleted to the contract documents. This Scope does not
include reissuing the drawings or design of open-cut replacement.
Quality Assurance Testing
The CONSULTANT will specify the quality assurance testing that is necessary for the project in the
construction specifications relative to its designs. Coupon testing required of the CIPP lining
CONTRACTOR will be performed by CONTRACTOR at an independent testing laboratory.
Review of Applications for Payment
Based on on-site observations and review of the applications for payment with the accompanying
data and schedules, the CONSULTANT will determine the amounts payable to CONTRACTOR on
a monthly basis. The CONSULTANT will then recommend by email to AUD, payments reasonably
due to CONTRACTOR.
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Change Orders and Time Extensions
The CONSULTANT will provide services in connection with change orders to the Construction
Contract to reflect minor changes or deletions requested by AUD, CONSULTANT or the
CONTRACTOR and make revisions to Drawings and Specifications occasioned thereby. An
accurate listing of additional costs and credits as a result of change orders will be maintained by the
CONSULTANT. Upon receipt of a requested change order, the CONSULTANT will review it in
detail and then discuss it with AUD, and together, will determine the manner in which to proceed.
Larger changes or claims asserted by CONTRACTOR and major redesigns requested by AUD may
require additional analyses or evaluation beyond the Scope of this Contract. It is anticipated that
up to 2 (two) change orders will be processed for the project.
Final Inspections
The CONSULTANT will conduct a walk-through inspection with the CONTRACTOR and AUD to
determine if the Project has reached substantial and/or final completion and prepare a punch list of
work items remaining. The CONSULTANT will conduct one final inspection to determine if the
work is acceptable, so that the CONSULTANT may recommend, in writing, final payment to the
CONTRACTOR and may give written notice to AUD and the CONTRACTOR that the work is
acceptable. The CONSULTANT will observe the work of the CONTRACTOR to see that it has been
completed in substantial accordance with respect to the Contract Documents prepared by the
CONSULTANT. It is assumed that the CONSULTANT will review 100 percent of the post
rehabilitation inspection videos provided by the CONTRACTOR prior to post-rehabilitation
inspection. Comments from review of post-rehabilitation inspection videos and the final inspection
visit will be incorporated into the final punch list and forwarded to the CONTRACTOR.
Final Completion
At the conclusion of the project, the CONSULTANT will receive, review and transmit to AUD with
written comments guarantees, bonds, certificates and post inspection videos and/or photographs
that are required by the Contract Documents and provided by the CONTRACTOR. Record
drawings indicating the implemented rehabilitation and replacement work will be the
responsibility of the CONSULTANT and will be submitted in PDF and CADD format. To assist
AUD’s endeavor in Asset Management, the CONSULTANT will provide AUD with GIS data files
reflective of completed rehabilitated assets.
A. TIME OF PERFORMANCE
1. CONSULTANT will begin work within ten (10) days of Notification to Proceed and work
diligently to complete the Scope of Services. It is anticipated that the first phase of this project
will require approximately five (5) months to allow for construction.
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B. MISCELLANEOUS
1. Additional Services
AUD may request additional services from time to time. These services will be provided on an
as-needed basis only when requested by AUD. Should the need arise for additional services
during the course of the project; the CONSULTANT will be pleased to provide AUD with an
estimated cost prior to authorization of additional services.
2. Services Not Included
AUD reserves the right to amend this Agreement so that the CONSULTANT may furnish
additional services such as those listed below. Additional compensation for additional
services rendered will be provided by AUD based on negotiated terms. Additional services
shall be considered any services not explicitly described herein. Additionally, specific
services considered additional are listed below:
• Pre- and/or post-rehabilitation flow monitoring
• Evaluation of aerial stream crossings
• Geotechnical services
• Hydraulic capacity evaluations
• Professional Engineering services related to additional or extended design, bidding,
and construction services
• Additional permitting not indicated in Scope (railroad, wetlands, etc.)
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ATTACHMENT B - COMPENSATION
The City shall pay the CONSULTANT for services set forth in Scope of Services,
Basic Services
The OWNER shall pay the CONSULTANT for services set forth in Scope of Services as follows:
Item/Description Terms Fee
CCTV/Cleaning NTE $62,000.00
Technical Memo LS $26,000.00
Design Services LS $98,000.00
Construction Contract Admin/Observation NTE $94,000.00
Total Fee $280,000.00
The CITY shall compensate the CONSULTANT for services, which have been authorized by the
CITY under the terms of this Agreement.
The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY
and accompanied by all support documentation requested by the CITY, for payment for the
services, which were completed during the billing period. The CITY shall review for approval
said invoices. The CITY shall have the right to reject payment of any invoice or part thereof if not
properly supported, or if the costs requested or a part thereof, as determined solely by the CITY,
are unreasonably in excess of the actual phase of completion of each phase. The CITY shall pay
each such invoice or portion thereof as approved, provided that the approval or payment of any
such invoice shall not considered to be evidence of performance by the CONSULTANT to the
point indicted by such invoice, or of receipt of acceptance by the CITY of the service covered by
such invoice. The CITY shall pay any undisputed items contained in such invoices.
Each invoice shall be accompanied by a letter progress report describing the total work
accomplished for each phase and any problems, which have been encountered, which may inhibit
execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and
an itemized description of the percentage of total work completed for each phase during the
billing period.
When the CITY authorizes the CONSULTANT to proceed with the work authorized in a Task
Order, it agrees to pay the CONSULTANT for work completed, on the basis of the standard
billing rates shown in Attachment B to the Contract of those principals and employees engaged
directly on the work.
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Compensation for design services shall be invoiced based on the percentage of work completed
against the lump sum contract amount stipulated.
Overtime may be performed at the discretion of the CONSULTANT, but the premium time
portion of the overtime will not be billed to the CITY unless the CONSULTANT has requested
acceleration of the scheduled work in writing.
ATTACHMENT C – LISTING OF KEY PERSONNEL
CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel
below, including a designated Program Manager will not change or be reassigned without the
written approval of the CITY. Those personnel committed for this work are as follows:
David L. Pond, PE
Jeremy Brashears, PE
William Wingate, PE
Jake Berkshire, PE
SadhanaPriya Veeravalli, EIT
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ATTACHMENT D – SCHEDULE FOR PERFORMANCE
CAMP HANCOCK BASIN OUTFALL
Phase III
IMPLEMENTATION
CAMP HANCOCK PHASE III SCHEDULE –
Technical Memorandum - 90 Days
Construction Documents 90% - 100 Days
AUD 90% Construction Documents Review - 20 Days
Final Construction Documents - 20 Days
AUD 100% Review Approval - 20 Days
Bidding/Contracting - 140 Days
Construction Phase - 185 Days
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CONSULTANT SERVICES
As a part of this Agreement the CONSULTANT agrees to furnish the following checked items
(CONSULTANT to initial in the space provided acknowledging responsibility to furnish said
item).
Prior to Authorization to Proceed:
Detailed Scope of Services based upon Schedule A of this Agreement to be submitted
with Cost Proposal clearly defining the CONSULTANT’S understanding of the project
limits, design objectives and CONSULTANT’S services to be provided.
Cost Proposal that will include cost of design, preparation of construction plans and
specifications, and other services requested in the CITY’s Request for Proposal.
Schedule for submittal of review documents at 90% and final documents.
Prior to submitting 90% review documents:
Locate all existing utilities using available information collected by the CONSULTANT.
The CITY will furnish available information on water and sewer locations however the
CONSULTANT must verify to CITY’S satisfaction.
Provide CITY with information on the project site(s), including the following:
• Past and present use of the land (specifically identify any landfilling activities in
the area); identify any nearby designated wetlands
• Soil type(s)
• Boring results when required by CONSULTANT for new facilities or where depth
of line and existing site conditions warrant.
• Brief description of the area (e.g., residential, commercial, industrial) including
general slope of the land, and whether trees, signs, etc. will be in conflict with the
new facilities. Include number of properties affected and number of easements
required with property owners identified.
• Identification of potential problems in meeting design objectives.
Site Plan (If Required)
Throughout project:
Prepare printed responses to comments received from the CITY following reviews.
Provide the necessary plats for easement acquisition and DOT/other permit
application.
Prepare Public Works/DOT/Other permit applications for signature by the CITY.
Prepare and submit plans to EPD for review and approval when required.
DR
A
F
T
35 OF 36 REVISION DATE: June 2011
Prepare plans and specifications, using Augusta Utilities Design Standards and
Specifications (latest version). Specifications must mirror that provided by the CITY.
Prepare construction cost estimates at each review stage, 90% and with the submittal
of final documents. Provide cost breakdown for any items to be lump sum in the
construction contract.
Upon completion of design:
Coordinate with the City Procurement Department to advertise the project.
Fax bid information to CITY.
Attend the Pre-Bid Meeting as a technical reference to the CITY.
Prepare letter of recommendation for award of the contract.
Develop conformed contract documents and forward to the CITY for execution.
Attend the pre-construction meeting as a technical reference to the CITY.
Provide clarification related to the plans/specifications throughout design and
construction.
Provide record drawings at completion of the project electronically, per the Utilities
Design Standards and Specifications (latest version).
Provide Services During Construction as follows:
• Attend project meetings as scheduled by the CITY
• Recommend design changes as field conflicts arise (site visits may be required)
• Review and approval of pay requests from the construction Contractor (line of
communication will be construction contractor to resident observer to
CONSULTANT to CITY)
• Provide clarification of plans and specifications throughout construction.
• Revise/update plans and/or easement plats as changes occur that require
resubmittal to DOT/other agencies.
• Construction Administration Services called for in attached scope.
DR
A
F
T
36 OF 36 REVISION DATE: June 2011
ADDITIONAL SERVICES:
1. Revisions to the plans/contract documents to extend the limits of the project after this
AGREEMENT has been executed by the CITY.
2. Revisions due to incorrect locations of existing utilities by the CONSULTANT (i.e., correct
location given by CITY, incorrectly marked on plans by engineer) will be the responsibility of
the CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government
agency at their request will be considered an additional service.
3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY.
4. Other not described above, as approved by the CITY.
NOTE:
It is the responsibility of the CONSULTANT as contracted by the CITY to provide professional
surveying and engineering services. It is expected that such professionals will operate in a
manner which assures the interests of the common welfare, rather than in a manner which
promotes their own financial gain. It is expected that such professionals will act as a faithful
agent for the CITY as a client. It is the duty of the CONSULTANT to protect the safety, health
and welfare of the public in the performance of their professional duties.
Commission Meeting Agenda
4/20/2021 2:00 PM
Fort Gordon Cyber CoE Campus Utilities Project D2 (MCA-2)
Department:Utilities
Department:Utilities
Caption:Motion to approve award of Bid Item #21-137 to Blair
Construction, Inc. to construct the Fort Gordon Cyber CoE
Campus Utilities Project D2 (MCA-2) under the Task Order
Program RFQ #18-263 in the amount of
$470,414.00. (Approved by Engineering Services April 13,
2021)
Background:Augusta Utilities Department (AUD) is the contracted water,
sanitary sewer, and irrigation utility provider for Fort Gordon.
Fort Gordon is constructing a new Cyber Center of Excellence
(CoE) campus, which encompasses the existing campus facilities
around Signal Tower. Project D2 is the second phase of AUD
utility construction on campus to serve the new and existing
facilities. The project includes 1600 feet of water main, 441
feet of sanitary sewer main, and related service installations.
The campus masterplan has projects scheduled out to 2028.
Analysis:Blair Construction, Inc. submitted an acceptable bid package and
was the lowest responsive bidder. The Utilities Department
reviewed the bid and found it to be fair and reasonable. We
concur with Johnson, Laschober and Associates’
recommendation to award this contract to Blair Construction,
Inc. to construct the Cyber CoE Campus Utilities Project D2
(MCA-2).
Financial Impact:$470,414.00 funding is available from the following accounts:
515043490-5425410/88880160-5425410.
Alternatives:No alternatives are recommended.
Recommendation:Cover Memo
Recommend approval for Utilities Department to contract Blair
Construction, Inc. to construct this project for the amount of
$470,414.00.
Funds are
Available in the
Following
Accounts:
Funds are available in the following accounts: 515043490-
5425410/88880160-5425410.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Monday, March 1, 2021 @ 3:00 p.m. for furnishing – Via ZOOM
ZOOM Meeting ID: 977 2149 1891 Passcode: 551628
Bid Item #21-137 Cyber CoE Campus Utilities – Project D2 (MCA-2) Task Order – for Augusta, GA - Utilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901 (706-821-2422). Plans and specifications for the project shall be obtained by all prime, subcontractors and
suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $65.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488)
beginning Thursday, January 28, 2021. Bidders are cautioned that submitting a package without Procurement of a complete set are
likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to
the successful completion of the project.
Pre Bid Proposal Conference will be held on Wednesday, February 10, 2020 @ 10:00 a.m. Via Zoom Meeting ID: 995 1846
5750 Passcode: 324862
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Thursday, February 11, 2021 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No proposal may be withdrawn for a period of ninety (90) days after RFPs have been opened, pending the execution of contract
with the successful vendor. A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will be required
for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Mailed to Pre-Qualified Task Order Vendors February 3, 2021
Revised: 2/19/2016
NO.ITEM UNIT QTY UNIT PRICE TOTAL PRICE QTY UNIT PRICE TOTAL PRICE
W-2-A 4"DIP restrained joint pipe (RJP)LF 230 96.40 22,172.00 230 88.00 20,240.00
W-2-B 6" DIP restrained joint pipe (RJP)LF 40 97.54 3,901.60 40 60.00 2,400.00
W-2-C 8" DIP restrained joint pipe (RJP)LF 1150 100.39 115,448.50 1150 63.00 72,450.00
W-2-D 12" DIP restrained joint pipe (RJP)LF 200 113.00 22,600.00 200 79.00 15,800.00
W-4-A.1 4" - 90 degree bend, MJ, RJF EA 2 501.01 1,002.02 2 422.00 844.00
W-4-A.2 4" - 45 degree bend MJ, RJF EA 4 482.30 1,929.20 4 422.00 1,688.00
W-4-A.3 4" - 22.5 degree bend, MJ, RJF EA 2 479.63 959.26 2 422.00 844.00
W-4-A.4 4" Plug, MJ, RJF EA 1 754.47 754.47 1 252.00 252.00
W-4-B 6" - 45 degree bend, MJ, RJF EA 2 548.75 1,097.50 2 630.00 1,260.00
W-4-C.1 8" - 90 degree bend, MJ, RJF EA 2 700.27 1,400.54 2 707.00 1,414.00
W-4-C.2 8" - 45 degree bend, MJ, RJF EA 8 647.43 5,179.44 8 707.00 5,656.00
W-4-C.3 8" - 22.5 degree bend, MJ, RJF EA 2 643.03 1,286.06 2 707.00 1,414.00
W-4-C.4 8" x 8" Tee, MJ, RJF EA 2 889.14 1,778.28 2 986.00 1,972.00
W-4-C.5 8" Plug, MJ, RJF EA 2 1,143.06 2,286.12 2 382.00 764.00
W-4-D.1 12" - 45 degree bend, MJ, RJF EA 4 1,085.76 4,343.04 4 1,155.00 4,620.00
W-5-A Fire Hydrant Assembly w/8" x 6" Tee EA 2 6,217.71 12,435.42 2 4,552.00 9,104.00
W-5-B Fire Hydrant Assembly w/12" x 6" Tee EA 1 6,501.70 6,501.70 1 13,849.00 13,849.00
W-6 8" Valve (Open left (ccw); MJ, RJF) and Box w/ "WATER" on box
cover EA 3 1,758.00 5,274.00 3 1,773.00 5,319.00
W-10
12" x 8" Tapping Sleeve and Valve and Box w/ "WATER" on box
cover EA 1 7,637.69 7,637.69 1 7,216.00 7,216.00
W-12 12" Insert Valve (install, close (unless noted to remain open) and
bury) and Box w/ "WATER" on box cover EA 1 25,030.46 25,030.46 1 22,660.00 22,660.00
W-14-A 4"Water Meter & Vault Installation (AUD Detail 1.20.1)EA 1 18,114.43 18,114.43 1 20,616.00 20,616.00
W-14-B 4" RPZ Backflow Preventer (AUD Details 5.5, 5.6 & 5.7)EA 1 15,520.79 15,520.79 1 11,214.00 11,214.00
W-15 8" Fire Value Vault (AUD Std. Detail 1.21.2) for MCA-2 EA 1 25,385.77 25,385.77 1 29,224.00 29,224.00
W-16 Remove Plug and Connect EA 6 2,246.88 13,481.28 6 1,045.00 6,270.00
W-18 Close (and abandon) Valve (AUD Detail 1.18)EA 2 2,601.14 5,202.28 2 896.00 1,792.00
W-19 Remove Fire Hydrant EA 1 1,881.46 1,881.46 1 715.00 715.00
W-20 Remove water meter and box EA 1 2,246.88 2,246.88 1 385.00 385.00
S-1-A.1 8" diameter PVC sanitary sewer pipe SDR 26, Depth 6' to 10',
including Type II (No. 57 stone) bedding material LF 140 110.93 15,530.20 140 56.00 7,840.00
S-1-A.2 8" diameter DIP sanitary sewer pipe, Depth 6' to 10', including Type II (No. 57 stone) bedding material LF 40 183.57 7,342.80 40 130.00 5,200.00
AUGUSTA UTILITIES DEPARTMENT - CYBER COE CAMPUS PROJECT D2 JLA 3042.1803
BLAIR CONSTRUCTION, INC.BEAM'S CONTRACTING, INC.
1 of 3K/\420602\Admin\General\Project D2 Bid Tab.xlsx
NO.ITEM UNIT QTY UNIT PRICE TOTAL PRICE QTY UNIT PRICE TOTAL PRICE
AUGUSTA UTILITIES DEPARTMENT - CYBER COE CAMPUS PROJECT D2 JLA 3042.1803
BLAIR CONSTRUCTION, INC.BEAM'S CONTRACTING, INC.
S-1-B 10" diameter PVC sanitary sewer pipe SDR 26, Depth 8' to 12',
including Type II (No. 57 stone) bedding material LF 261 116.28 30,349.08 261 64.00 16,704.00
S-6 Pre-cast Manholes (up to 6' depth)EA 3 8,589.90 25,769.70 3 4,422.00 13,266.00
S-7 Additional vertical depth of Manhole over 6'VLF 10 369.88 3,698.80 10 132.00 1,320.00
S-8 Sanitary Sewer exterior manhole joint wrapping EA 2 2,154.89 4,309.78 2 151.00 302.00
S-12 Sanitary Sewer Tie-ins (manhole or line)EA 1 4,308.69 4,308.69 1 1,100.00 1,100.00
S-13 Sanitary Sewer Service Connection (6")EA 4 1,358.82 5,435.28 4 2,816.00 11,264.00
S-14 Concrete Pipe Encasement CY 15 464.45 6,966.75 15 286.00 4,290.00
S-15 Water main crossings EA 3 1,950.39 5,851.17 3 3,122.00 9,366.00
S-18.A Sanitary Manhole Abandonment (AUD Det. 2.11)EA 1 3,349.61 3,349.61 1 2,200.00 2,200.00
S-18.B Sanitary Manhole Removal EA 1 4,683.78 4,683.78 1 1,650.00 1,650.00
S-19 Adjust Manhole to grade EA 1 2,108.95 2,108.95 1 935.00 935.00
P-2 Asphalt Pavement Removal and Replacement (2.5" 9.5 MM
Superpave, 10.5" Graded Aggregate Base)SY 25 175.54 4,388.50 25 354.00 8,850.00
P-5 Remove and Replace Concrete Sidewalk (3,500 psi, 4" Thick)SY 25 89.34 2,233.50 25 89.00 2,225.00
P-9 Remove and Replace Concrete Curb and Gutter (GDOT Detail 9032B, Type 2, 3 or 4)LF 25 67.78 1,694.50 25 64.00 1,600.00
M-1 Flowable Fill (GDOT-Excavatable type) into abandoned water and
irrigation mains CY 60 427.21 25,632.60 60 167.00 10,020.00
M-2 Miscellaneous Concrete (3,500 psi)CY 25 880.00 22,000.00 25 203.00 5,075.00
M-3 Rock Excavation (or equivalent)CY 25 114.28 2,857.00 25 35.00 875.00
M-4 Select Backfill CY 325 68.89 22,389.25 325 5.00 1,625.00
M-5 Clearing & Grubbing AC 2 6,600.00 13,200.00 2 2,750.00 5,500.00
M-6
Remove irrigation and water lines under future MCA-2 building limits
and 10' beyond, dispose pipe materials offsite and backrill to existing
grade. Backfill and compact to trench bakfill project specifications.LF 725 67.29 48,785.25 725 18.00 13,050.00
M-7 Silt Fence, Type C and as required for site utility installation (as
approved by resident iinspector) See Note 1 below.EA 2600 4.40 11,440.00 2600 3.50 9,100.00
M-8 Erosion Control Inlet Protection (Sd2-F, Sd2-P) See Note 1 below EA 45 1,588.95 71,502.75 45 385.00 17,325.00
M-9 Erosion Control Tree Protection (Tr) See Note 1 below EA 5 1,650.00 8,250.00 5 330.00 1,650.00
M-10 Erosion Control Construction Exit (Co (50'x20') See Note 1 below EA 1 5,473.71 5,473.71 1 1,650.00 1,650.00
LS-1 Mobilization, Demobilization LS 1 23,939.96 23,939.96 1 5,500.00 5,500.00
LS-2 Bonds, Insurance LS 1 7,111.14 7,111.14 1 4,950.00 4,950.00
LS-3 Line Item Not Used NA 0 0.00 0.00 0 0.00 0.00
2 of 3K/\420602\Admin\General\Project D2 Bid Tab.xlsx
NO.ITEM UNIT QTY UNIT PRICE TOTAL PRICE QTY UNIT PRICE TOTAL PRICE
AUGUSTA UTILITIES DEPARTMENT - CYBER COE CAMPUS PROJECT D2 JLA 3042.1803
BLAIR CONSTRUCTION, INC.BEAM'S CONTRACTING, INC.
LS-4 Traffic Control for vehicular and pedestrian way (for construction
under this contract)LS 1 8,715.00 8,715.00 1 5,500.00 5,500.00
LS-5 Temporary and Permanent Grassing as approved by resident
inspector. See Note 1 below LS 1 6,600.00 6,600.00 1 2,750.00 2,750.00
LS-6 As-built Survey GPS coordinates (X, Y, & Z) for installed sanitary sewer and water lines LS 1 2,750.00 2,750.00 1 2,750.00 2,750.00
LS-7-A Allowance No. 1 - Owner Project Allowance LS 1 30,000.00 30,000.00 1 30,000.00 30,000.00
LS-7-B Allowance No. 2 - Material Testing Allowance LS 1 5,000.00 5,000.00 1 5,000.00 5,000.00
TOTAL CONSTRUCTION COST 768,517.94 470,414.00
**S-19 - Total Price listed as $2,246.88, corrected to $2,108.95
**M-1 - Total Price listed as $26,662.60, corrected to $25,632.60
** Total Construction Cost listed as $768,684.83, corrected to $768,517.94
ENGINEERING CERTIFICATE
To the best of my knowledge the enclosed bids are mathematically correct.
TREVOR A. WIMBERLY, P.E.
JOHNSON, LASCHOBER & ASSOCIATES, PC
3/15/2021
DATE
3 of 3K/\420602\Admin\General\Project D2 Bid Tab.xlsx
Project Vicinity Map
AUD Fort Gordon Cyber CoE Utilities
Cyber CoECampus Utilities
Commission Meeting Agenda
4/20/2021 2:00 PM
Motion to Abandon Right of Way- Crescent Drive
Department:Engineering
Department:Engineering
Caption:Motion to determine that Crescent Drive as shown on the
attached map has ceased to be used by the public to the extent
that no substantial public purpose is served by it or that its
removal from the county road system is otherwise in the best
public interest, pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies), as provided by law and an easement to be retained over the
entire abandoned portion for existing or future utilities as
directed by Augusta Engineering Department and Augusta
Utilities Department. (Approved by Engineering Services
April 13, 2021)
Background:The abandonment request has been reviewed by all essential
county departments and administrators and approvals were
received to this abandonment request. The map of said Crescent
Drive is attached.
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to
be held, with results to be presented to the Commission. Notice
to the property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Crescent Drive be
abandoned.
Recommendation:Approve determination and request for abandonment of Crescent
Drive pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies) as
allowed by law, and an easement(s) as directed by the Augusta
Cover Memo
Engineering Department and the Augusta Utilities Department
to be retained over the entire abandoned portion for existing or
future utilities and drainage.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta, GA Disclaimer
The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Mar 23, 2021
Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov
Like, Follow, Share #AugustaGIS
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1 inch = 100 feetMap Scale
Crescent Drive
AGENDA ITEM
Engineering Services Committee
April 13, 2021
Motion to determine that Crescent Drive as shown on the attached map has ceased to be used by the
public to the extent that no substantial public purpose is served by it or that its removal from the county
road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be
retained over the entire abandoned portion for existing or future utilities as directed by Augusta
Engineering Department and Augusta Utilities Department.
Department: Law
Caption: Motion to determine that Crescent Drive as shown on the attached map has
ceased to be used by the public to the extent that no substantial public purpose
is served by it or that its removal from the county road system is otherwise in
the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies), as provided by law and
an easement to be retained over the entire abandoned portion for existing or
future utilities as directed by Augusta Engineering Department and Augusta
Utilities Department.
Background: The abandonment request has been reviewed by all essential county
departments and administrators and approvals were received to this
abandonment request. The map of said Crescent Drive is attached.
Analysis: In addition to the information provided in the above Background section,
publication notices will be made for a public hearing to be held, with results to
be presented to the Commission. Notice to the property owners located thereon
will be made, pursuant to O.C.G.A. §32-7-2(b)(1).
Financial Impact: Cost of publication and advertisement of public hearing.
Alternatives: Approve or deny request to determine that Crescent Drive be abandoned.
Recommendation: Approve determination and request for abandonment of Crescent Drive
pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed
to the appropriate party(ies) as allowed by law, and an easement(s) as directed
by the Augusta Engineering Department and the Augusta Utilities Department
to be retained over the entire abandoned portion for existing or future utilities
and drainage.
Funds are available
In Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
4/20/2021 2:00 PM
Motion to Abandon Right of Way- East of Heard Ave. & South of Central Ave.
Department:Engineering
Department:Engineering
Caption:Motion to determine that the Alley East of Heard Avenue and
South of Central Avenue, as shown on the attached map has
ceased to be used by the public to the extent that no substantial
public purpose is served by it or that its removal from the county
road system is otherwise in the best public interest, and to
receive as information the results of the public hearing held
regarding the issue of abandonment pursuant to O.C.G.A. §32-
7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be
retained over the entire abandoned portion for existing or future
utilities as directed by Augusta Engineering Department and
Augusta Utilities Department and adopt the attached
Resolution. (Approved by Engineering Services April 13,
2021)
Background:The abandonment request has been reviewed by all essential
county departments and administrators and approvals were
received to this abandonment request. Pursuant to O.C.G.A.
§32-7-2, a public hearing was held on March 24, 2021 for this
matter. The map of said Alley East of Heard Avenue and South
of Central Avenue is attached.
Analysis:In addition to the information provided in the above Background
section, results of the public hearing will be presented to the
Commission. Notice to the property owners located thereon has
been provided, pursuant to O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that the Alley East of
Heard Avenue and South of Central Avenue be abandoned.Cover Memo
Recommendation:Approve determination and request for abandonment of Alley
East of Heard Avenue and South of Central Avenue pursuant to
O.C.G.A. §32-7-2, with the abandoned property to be quit-
claimed to the appropriate party(ies) as allowed by law, and an
easement(s) as directed by the Augusta Engineering Department
and the Augusta Utilities Department to be retained over the
entire abandoned portion for existing or future utilities and
drainage and adopt the attached Resolution.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO
ABANDON THE ALLEY EAST OF HEARD AVENUE AND SOUTH OF CENTRAL
AVENUE AS A PART OF THE ROAD SYSTEM OF AUGUSTA;
THIS RESOLUTION, adopted by the Augusta-Richmond County Commission
(“Commission”);
WHEREAS, it has been proposed that the Commission make a determination that the alley
East of Heard Avenue and South of Central Avenue as shown on the attached plat, has ceased to
be used by the public to the extent that no substantial public purpose is served by it or that its
removal from the county road system is otherwise in the best public interest and that the right-of-
way should be abandoned as part of the Richmond County Road System; and
WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to
reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to
abandon such roads; and
WHEREAS, a Public Hearing was held on March 24, 2021 at the Augusta-Richmond
County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and
WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the
newspaper in which Sheriff’s advertisements for Richmond County are published, on March 11,
2021 and March 18, 2021, and that the property owners located on the alley East of Heard Avenue
and South of Central Avenue were given notice; and
WHEREAS, the results of the Public Hearing were reported to the Board of
Commissioners and considered thereby; and
WHEREAS, the Commission, at their meeting held, April 20, 2021, approved the
proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having
been met;
NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority
of same as follows:
1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the
abandonment and removal above-said of the Right-of-Way and such Right-of-Way no
longer serves a substantial public purpose or that its removal from the county road system
is otherwise in the best public interest and is hereby abandoned as part of the Richmond
County Road System;
2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law
to the adjoining property owner, subject to easements and restrictions deemed necessary
by the Augusta Engineering Department and the Augusta Utilities Department, and the
Mayor and Clerk of Commission are hereby authorized to execute the documents necessary
to effectuate such transfer as directed by the Augusta Law Department.
3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County
Commission, accompanied by the exhibits referred to herein;
4. This Resolution shall become effective immediately upon its adoption.
DULY ADOPTED by the Augusta, Georgia Commission this ______ day of
_____________________, 2021.
AUGUSTA, GEORGIA COMMISSION
By: ________________________________
Hardie Davis, Jr.
As its Mayor
Attest: ______________________________
Lena J. Bonner
As its Clerk
AGENDA ITEM
Engineering Services Committee
January 5, 2021
Motion to determine that the Alley East of Heard Avenue and South of Central Avenue as shown on
the attached map has ceased to be used by the public to the extent that no substantial public purpose
is served by it or that its removal from the county road system is otherwise in the best public interest,
pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate
party(ies), as provided by law and an easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities
Department.
Department: Law
Caption: Motion to determine that the Alley East of Heard Avenue and South of Central
Avenue as shown on the attached map has ceased to be used by the public to
the extent that no substantial public purpose is served by it or that its removal
from the county road system is otherwise in the best public interest, pursuant to
O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be retained over
the entire abandoned portion for existing or future utilities as directed by
Augusta Engineering Department and Augusta Utilities Department.
Background: The abandonment request has been reviewed by all essential county
departments and administrators and approvals were received to this
abandonment request. The map of said Alley East of Heard Avenue and South
of Central Avenue is attached.
Analysis: In addition to the information provided in the above Background section,
publication notices will be made for a public hearing to be held, with results to
be presented to the Commission. Notice to the property owners located thereon
will be made, pursuant to O.C.G.A. §32-7-2(b)(1).
Financial Impact: Cost of publication and advertisement of public hearing.
Alternatives: Approve or deny request to determine that the Alley East of Heard Avenue
and South of Central Avenue be abandoned.
Recommendation: Approve determination and request for abandonment of the Alley East of Heard
Avenue and South of Central Avenue pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party(ies) as allowed
by law, and an easement(s) as directed by the Augusta Engineering Department
and the Augusta Utilities Department to be retained over the entire abandoned
portion for existing or future utilities and drainage.
Funds are available
In Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
4/20/2021 2:00 PM
Storm Drain System and the Main Sewage Line serving the Fairwoods Subdivision at Nance Blvd.
Department:
Department:
Caption:Motion to approve and provide funding for emergency repair to
the main Storm Drain System and the Main Sewage Line serving
the Fairwoods Subdivision at Nance Blvd. (Approved by
Engineering Services Committee April 13, 2021)
Background:The department directors have evaluated this problem and
confirmed it as an emergency. AED Proposed Schedule for Pipe
Replacement Completion to use AED on-call contactor to
complete project ASAP
Analysis:Nance Blvd/Karleen Rd Failing Storm Line – This is corrugated
metal pipe (CMP) storm line andfailing at multiple locations. It
resulted in development of sinkholes and created safety
concerns.Line needs to be replaced. Line is 60inch in diameter
and approximate length is around 1200LF.
Financial Impact:Grading & Drainage-Stormwater SPLOST 7: $25M is approved
in Engineering Grading & Drainage-Stormwater SPLOST7,
however, current released amount is $24.1M. Reallocate balance
$900,000 from Engineering Administration SPLOST7 to
Engineering Grading and Drainage - stormwater.
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:Cover Memo
REVIEWED AND APPROVED BY:
Cover Memo
Engineering Services Committee
Agenda Item #7
AED Update
1) Nance Blvd/Karleen Rd Failing Storm Line – This is corrugated metal pipe (CMP) storm line and
failing at multiple locations. It resulted in development of sinkholes and created safety concerns.
Line needs to be replaced. Line is 60inch in diameter and approximate length is around 1200LF.
AED Proposed Schedule for Pipe Replacement Completion
Use AED on-call contactor to complete project ASAP
Proposed Source of Funds (discussed with Finance Director)
Grading & Drainage-Stormwater SPLOST 7:
$25M is approved in Engineering Grading & Drainage-Stormwater SPLOST7, however, current
released amount is $24.1M. Reallocate balance $900,000 from Engineering Administration
SPLOST7 to Engineering Grading and Drainage - stormwater.
Augusta, GA Disclaimer
The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Apr 13, 2021
Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov
Like, Follow, Share #AugustaGIS
µ
1 inch = 200 feetMap Scale
Augusta, GA
Commission Meeting Agenda
4/20/2021 2:00 PM
Traffic Signal Lights Tobacco Rd and Talbot AveWindsor Sporing Rd and Inverness Dr;
Department:
Department:
Caption:Motion to approve the installation of fully functional Traffic
Signal Lights at the following intersections: 1)Tobacco Road/
Talbot Ave and Windsor Spring Rd/ Inverness
Dr. (Approved by Engineering Services April 13, 2021)
Background:1)Tobacco Road and Talbot Ave Traffic Signal Lights will
off set an intersection that is extremely dangerous with daily
near misses and vehicle accidents. This intersection funnels
traffic from the major KJ or former BI-Lo's shopping center, the
new Neighborhood Wall Mart shopping center, Jiffy Lube, Taco
Bell, Waffle House, McDonalds, Dollar Tree, and a Sonic Drive
in. 2)Windsor Spring Rd and Inverness Dr. after the widening
of Windsor Spring Road this intersection which handles all the
traffic from the South Hampton is now a life threating hazard.
Analysis:Both of these intersections were tested and met the traffic
standards for a full traffic signal light. The conditions at these
two intersections will not improve with time. Actually, the
danger grows with each passing day. We must provide funding.
These critical safety issues have existed for too long without
resolution leaving a majority of the South Augusta citizens at
risk.
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Engineering Services Committee
Agenda Item #8
AED Update
1) Tobacco Rd @ Talbot Ave – At the Commissioner’s request, Traffic Engineering prepared a
preliminary engineer’s estimate to realign two offset driveways and look into the possibility of a
traffic signal at this location. To fix this safety issue, the driveway next to the McDonalds on the
north side of Tobacco Rd would need to be relocated to be directly across from the driveway
between the Waffle House / Taco Bell and then a signal added for protected turns. This correction
will require the relocation of the McDonalds driveway, the reconfiguration of the adjacent storm
water detention ponds, and the relocation of the large main shopping center sign next to the
driveway. The driveway relocation must occur prior to any traffic signal installation. The total
estimated cost is $600k for the driveway relocation design and construction plus all associated
activities. The cost for traffic signal design and construction will be approximately $350k.
In the interim, Traffic Engineering has ordered some channelizers (plastic reflective posts you
place in the street) to force the traffic coming out of the Waffle House / Taco Bell driveway to turn
right only. The materials were expected in mid-February, but due to Covid, the shipment was
delayed. We received some of the items in last week with the rest expected in this week or
next. We are anticipating the installation of the channelizers in approximately two to three
weeks’ time.
2) Windsor Springs @ Inverness Dr / Boykin Rd – At the Commissioner’s request, Traffic Engineering
conducted a traffic signal warrant study at this intersection per the required Federal and State
laws. The results of the study are that this intersection did warrant a traffic signal. Also, another
phase was added to the subdivision near Inverness, so a traffic mitigation fee of $20,000 will be
collected at the final Plat to help pay for the future traffic signal. All that is needed to complete
this project is funding to hire a design engineer for the signal plans and the remaining money to
construction it. The cost to design and build a standard traffic signal at this location is
approximately $330k.
AED Proposed Schedule for Completion of Traffic Signals Installation
RE 1: Tobacco Rd @ Talbot Ave –
a) FY 2021 - Complete design and construction plan
b) FY2022 - Commence Improvements construction and complete improvements
RE 2: Windsor Spring @ Inverness Dr/Boykin Rd –
FY2021 – Complete design and commence construction
Proposed Source of Funds (Identified by Finance Department)
Funds in amount of $700,000 are available upon the Commission approval. Funds source and
distribution is listed follow:
SPLOST VI Fund Balance $300,000
SPLOT 7 Recapture from Fort Gordon Project $226,000
TIA Discretionary Funds Balance $174,000
Commission Meeting Agenda
4/20/2021 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the Regular Meeting of the
Commission held on April 1, 2021 and Special Called Meeting
held April 13, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda Virtual/Teleconference - 4lll202l
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias,
Johnson, Frantom, Scott, McKnight, D. Williams, Hasan and Clarke,
members of Augusta Richmond County Commission.
INVOCATION:
PLEDGE OF ALLEGIANCE TO T}IE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
March 2021 Years of Service Recipients.
A. Congratulations! March 202lYears of Service Recipients.
te 202t-01-04-2021 l'OS For 2S-S0 l'OS Recipienrs Mcmo.pdf
lB ItemApprovalsheet.html
Motions
Motion;----- Motion TextI ype
Presentation is made to the March
2021Years of Service Recipients.
Five (5) minute time limit per deleeation
DELEGATIONS
B. N{r. Nelson Smith regarding blight in Sandhill.
Made Seconded MotionBy By Result
Item
Action:
None
Item
Action:
Rescheduled
B sru c6sSzto:zarzszs.oor
B ltemApprovelsheethtml
Motions
Motion Made Seconded Motion
i;;" Motion rext By By Result
Presentation is made by Mr.
Smith; Code Enforcement to
address this matter at the next
committee meeting.
C. Mr. Robert W. Lee regarding support from Mayor Davis to musical message ltem
of hope. Action:
None
B sKM c65821032417573.pdf
lB ItemApprovalsheet.html
Motions
Motion Made Seconded MotionMotion TextType By By Result
Mr. Lee did not appear before
the Commission.
CONSENT AGENDA
(Items l-5)
ADMINISTRATIVE SERVICES
1. Motion to approve holding a workshop in the next 30 days to discuss the draft Item
of an Anti-Discrimination Ordinance prepared by the Law Department and to Action:
determine the path forward. (Approved by Administrative Services Approved
Committee March 9 12021)
IB 2021-09-03 Dreft - Anti-Discrimitration fi)RAFT) .pdf
E sKM c6sE2lo3o4tE34t.pdf
IE ItemAoorovalSheet.html
Motions
MotionlJ-"'-- Motion Text Made By Seconded By H:ill'l'ype
Approve Passes
Motion to approve. Commisioner Commissioner
Motion Passes 10-0. Sean Frantom Brandon Garrett
PETITIONS AND COMMUNICATIONS
2. Motion to approve the minutes of the Regular Meeting of the ltem
Commission held on March 16,2021. Action:
Approved
lB Regular Commission Mcetins March 16 202l.odf
lB ItemApprovalshcet.html
Motions
X:j1" Morion Text Made By Seconded By Motion't'ype ----- -r --------- -'t Result
A ---^,.^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Brandon Garrett Passes
APPOINTMENT(S)
3. Motion to approve the appointment of Ross Trulock to the Board of Zoning Item
Appeals and Sheri Brunkow- Public Facilities Board; ARC Tree Action:
Commission- Keith Henry; Augusta Canal Authority- Russ Gambill ARC Approved
Transit Citizens Advisory Board- Christine Lowery; Riverfront Development
Board- Matt Murphy; ARC Planning Commission- George Locke
McKnight; ; L. A. Green- HCD Citizens Advisory Board; Citizens Small
Business Advisory Board- Colis Ivey representing District 3.
lE Jonathan R. Trulock.pdf
B Sherri Brunkow.pdf
B ItcmApprovalsheet html
Motions
[,1i."' Motion rext Made By seconded By Ht.lil
Approve Motion to approve Commissioner commissioner Passes
everyone on the list Bobby John Clarke
with the exception of L. Williams
A. Green.
Voting No:
Commissioner
Francine Scott,
Commissioner
Catherine Smith-
McKnight.
Motion Passes 8-2.
4. Motion to approve the appointment of Kevin Rhodes to the General Aviation Item
Commission-Daniel Field representing District 10. Action:
Approved
B sKM c6582lo324u57l.pdf
lB ltemAnorovalsheet html
Motions
X:11"' Motion Text Made By seconded By Motion
Type '.---- -r --------- -'t Result
a _-,-..- Motion to approve. Commisioner CommissionerApprove vtotion Passes 10-0. Sean Frantom Brandon Garrett Passes
5. Motion to approve the appointment of Alexandra Reynolds to the Tree Item
Commission replacing Roger Davis; Josh Keck appointed to the Historic Action:
Preservation Committee replacing Dave Barbee. Kigwana Cherry to the Approved
Augusta Library Board replacing Sue Pittman representing District 7.
lB ltemAoorovalsheet html
Motions
Y:j*1" Motion Text Made By seconded By Motion
Type -'---- -r Result
^ Motion to approve. Commisioner CommissionerApprove vtotion Passes 10-0. Sean Frantom Brandon Garrett Passes
:r,k,k,IEND CONSENT AGENDA:I rr * *
AUGUSTA COMMISSION
4fit2021
AUGUSTA COMMISSION
REGULAR AGENDA
4nl202l
(Items 6-40)
PUBLIC SERVICES
6. Motion to approve the 2021Thanks Mom and Dad Innovative Program Grant Item
for new senior programs at the Carrie J. Mays Family Life Center in the Action:
amount of $2000. Approved
lE Crrrie J-Mavs Grant Prooosal.odf
tB PRooo296.pdf
lB ItemAonrovalsheet html
Motions
Motion Motion- ----- Motion Text Made By Seconded By'l'ype '---- -'I --------- -J Result
A -_-^_.^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Brandon Garrett Passes
7. Motion to approve the 2021Thanks Mom and Dad Innovative Program Grant Item
for new senior programs at the McDuffie Woods Community Center in the Action:
amount of $2000. Approved
IB McDuffie-Woods_Gra nt Proposal.pdf
lB Estimate McDuffie Woods,pdf
B PRooo298.pdf
lE ItemAnprovelsheet.html
Motions
Motion m Motion-'------ Motion Text Made By Seconded ByrYPe -'--- -r Result
a ___^_,^ Motion to approve. Commisioner CommissionerApprove vtotio, passes 10-0. Sean Frantom Brandon Garrett Passes
8. Motion to approve New Location: A.N. 2l-09: request by Steven A. Brooks Item
for a consumption on premise Liquor, Beer & Wine License to be used in Action:
connection with First Watch Daytime Caf6located at 630 Crane Creek Drive, Approved
Ste. 405. There will be sunday Sales. District 7. super District 10.
B,q,N-zr-og.oar
EI ItemAoorovalsheet.html
Motions
f#:" Motion rext
^ Motion to approve.Approve Motion Passes l0-0.
Made By Seconded By Motion
Result
Motion
Result
Commissioner Commissioner
Sammie Sias Dennis williams Passes
9. Motion to approve existing Location: A.N. 2l-10: A request by Eric Kinlaw Item
for a retail package Beer & Wine License to be used in connection with The Action:
Hive located at2l5 10th Street. District 1. Super District 10. Approved
E l,N-zt-to.por
lB ItcmAnnrovalsheet html
Motions
Motion--"""- Motion Text'l'ype
B AN-21-lr.pdf
B ltemAnprovalsheet.html
Motions
Motion Motion Text't'ype
seconded By Motion
ResultMade By
a _-__,____ Motion to approve. Commissioner CommissionerApprove iui"iion passes l0-0. Sammie Sias Dennis williams Passes
10. Motion to approve New Ownership Location: A.N. 2l-ll: request by Item
Yusufali M. Lorgat for a retail packageBeer & Wine License to be used in Action:
connection with Neighborhood I located at 2940Inwood Drive. District 5. Approved
Super District 9.
Made By Seconded By
a ,-,-..---- Motion to approve. Commissioner CommissionerApprove Motion Passes 10-0. Sammie sias Dennis williams Passes
11. Motion to approve New Ownership: A.N. 2l-12: request by Yusufali M. Item
Lorgat for an on premise consumption Liquor, Beer & Wine License to be Action:
used in connection with Sport Bar & Grill located at 2015 Central Avenue. Approved
District 1. Super District 9.
E AN-21-l2.pdf
E ltemApprovalsheet,html
Motions
X:j*1'" Motion Text Made By seconded By Motion'l'ype -'----- -'t -----'--- -r Result
A _--^-.^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. sammie sias Dennis williams Passes
12. Motion to approve Alcohol Ordinance: request approval of amendments to Item
the Augusta, Georgia Code, Title 6, Chapter 2, Article l, Alcoholic Action:
Beverages, to include licensing requirements and definition for Indoor Approved
Amusement and Recreational Gaming as a business type that is eligible
for an Incidental Alcohol License.
IB Alcohol-Ordinance Am€ndment hdoor-Amusement incidental alcohol 202l031l.docx
lB ItemAonrovalshect html
Motions
X:11" Motion Text Made By seconded By Motion
I'ype - ------ -J -----'--- -'t Result
A __-^_.^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Brandon Garrett Passes
13. Motion to approve the Daniel Field Airport receiving a l00Yo federal grant Item
from the Coronavirus Response and Relief Supplemental Appropriations Act Action:
and approval of the mayor signing a resolution acknowledging the Approved
acceptance of said funding.
lB CRRSAA Resolution .docx
@ Aupusta Grant Prooosal Annlicrtion.pdf
E ltemAonrovalsheet.html
Motions
X:j*l"" Morion Texr Made By seconded By MotionIype - ----- -'t --------- -J Result
A -^-^_.^ Motion to approve. Commisioner CommissionerApprove Motion Passes l0-0. Sean Frantom Brandon Garrett Passes
ADMINISTRATIVE SERVICES
14. Motion to approve due to purchases on the individual purchase orders ltem
will exceed $25,000.00 per order. The following annual bid items: Action:
Central Services Department - 2l-006 Elevator Maintenance Rescheduled
Agreement; Environmental Services Department - 2l-129 Landscape
Maintenance Services; Utilities Department 20-011 Chemicals and 2l-
055,A' Chemicals.
E Annual Bid Award Commissioner s Anproval - 2020 f,xoenditures,odf
lB 21-006 Elevator Mainteapce - Central Svcs.pdf
B 21-129 Landscroe Maintenance Svcs - Enivironmental Svcs.odf
E 21-055A Chemicats.pdf
lB 20-01 l-Chemicels,pdf
E ItemAoorovalsheet.html
Motions
Motion Motion Text'l'vpe
B AU Letter of Reouest odf
Made By
Text Made By Seconded By
to approve. Commisioner Commissioner
Passes l0-0. Sean Frantom Brandon Garrett
Motion
Result
Motion to refer this commissioner
Defer item back to Commisioner
committee. sean Frantom Brandon Passes
Motion Passes ro-0. Garrett
15. Motion to approve the donation of one 2007 Harley Davidson motorcycle to Item
Augusta University Police Department. Action:
Approved
B 207040 Info She€t pdf
B Srle of 207039.pdf
[B ItemAnorovalsheet html
Motions
Motion Motionrype
^ MotionAPProve Motion
Motion
Result
Passes
16. Motion to approve the purchase of two pickup trucks, at a total cost of Item
$60,220, for Environmental Services (Bid #20-265). Action:
Approved
:B 20-265 Etrvironmental Services 2 Teb Sheet pdf
IB Form C - Justifrcation - Landlill Manager and Deou8 Director Vehicles.xlsx
lB 20-265 Advertisement to Paper.pdf
B zo-zes r,q,n.par
lB 20-265 Dept Recommerndation of Award #S.pdf
B Meil List and Demandstar Ptanholders.pdf
E ItemApprovalsheet html
Motions
X:11" Motion Text Made By seconded By Motion'l'ype ^'^--- -J Result
A __-^_.^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Brandon Garrett Passes
17. Motion to approve the purchase of one SUV at atotal cost of $27,381.00 to ltem
Akins Dodge Jeep Chrysler for the Richmond County Marshal's Office Action:
(State Contract - SV/C 99999-SPD-ES40199409). Approved
E 2l-l3l Procurement TAB.PDF
lB 21-131 Canc€lation of Bid.pdf
B Anproval --Reouest to Utilize State-Contract - Marsals Office Dodqe-Duranqo.odf
B State Contract Tab Sheet - Marshal.odf
E ItemApprovalsheet html
Motions
X:j*1" Motion Text Made By seconded By Motion'l'YPe - ----- -r Result
A ---^-.^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Brandon Garrett Passes
18. Motion to approve the purchase of two SIfV's, at a total cost of $90,71 8, to Item
Griffin Ford Sales, Inc d.b.a Speedway Ford for the Richmond County Action:
Sheriffs Office and Coroner's Office (State Contract - SWC 99999-SPD- Approved
ES40199373-004).
E SWC Coroner s 0ffice and Sheriff s Oflice.odf
{E Ford Expedition State Contract pdf
B Coroner Request Email.pdf
E Coroner Tab Sheetpdf
{B RCSO - Gratrt Supportinq Documents.pdf
B RCSO K9 Tab Shcct.pdf
E ltemApprovalsheet html
Motions
Hjtl'" Motion Text Made By Seconded By fffiiI ype
^ Motion to approve. Commisioner CommissionerApprove Motion Passes 10-0. Sean Frantom Brandon Garrett Passes
19. Motion to approve Bid Award construction contract to complete the ltem
Friedman Branch Library Renovations, in the amount of $203,095, to Action:
Sommers Construction, LLC of Grovetown, GA (Bid #20-282). Approved
IB Friedman Renovations.ndf
E 20-282 rNvlTltlox ro BID.docx
E zo-z8z tnr.oof
E Eliqible-Memo - Sommers-Construction.ndf
E 20-282 Ptanholders.pdf
E 20-282_Pre-Bid_Attendees,pdf
B 20-282 COMPLIANCE FORMS.Ddf
B ItemAoorovalsheet.html
Motions
$ofion Motion Text Made By seconded By Motion
Type Result
^ Motion to approve. Commisioner CommissionerApprove Motion Passes l0-0. sean Frantom Brandon Garrett rasses
20. Motion to approve Housing and Community Development Department's Item
(HCD's) request for down payment subsidy assistance for one (1) single- Action:
family housing unit identified as 924Boydlane. Approved
B oFFICIAL HOME BU\TR SUBSIDY AGREEMENT (924 BO}D LANE).pdf
E ltemApprovalSheet.html
Motions
*j*1"" Motion Text Made By seconded By Motion'l'ype - ---- -" --------- -" Result
A ---^-.^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Brandon Garrett Passes
21. Motion to approve HCD's contract procedural process relative to Item
authorization of Agreements/Contracts/FlUD Forms related to HCD's Action:
federally funded programs for calendar year 2021. Approved
lE 2021 HCD Contract Procedural Process Flow Chart Federal Funds.odf
E ltemApnrovalsheet.html
Motions
Motiontt,.,-,rrrMotion:"""" Motion Text Made By Seconded By'l'ype - ---- -'r ----"--- -'t Result
a ------^_-^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Brandon Garrett Passes
22, Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project Item
contract procedural process relative to authorization of Action:
Agreements/Contracts/Task Orders, for calendar year 2021. Approved
lB 2o2l,HcD_Contrect ProceduralProcess_Flow Chart -_LwB_Funds.docx.pdf
B ItemApnrovalsheet html
Motions
Y:11" Motion Text Made By seconded By Motion'f'ype - ----- -'t --------- -J Result
A -^-^_.^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Brandon Garrett Passes
23. Update from the Augusta Homeless Taskforce Subcommiffee. (Requested Item
by Commissioner Jordan Johnson) Action:
Approved
B ltemAnorovalsheet html
Motions
Motion Text
Motion
Type
B sxl,t c6s8zto32atzszo.pdr
B ltemApprovatsheet.html
Motions
Motion;---"- Motion Textrype
Made Seconded Motion
By By Result
It was the consensus of the
Commission that this item be
received as information without
objection.
24. Discuss the installation of signs on both north and south side of Jimmie Item
Dyess Parkway between Wrightsboro Road and Gordon Hwy. to honor those Action:
who have served and serviced the Fort Gordon Military Base; also Approved
the possible honorary naming of the corridor. (Commissioners John Clarke
and Catherine McKnight)
Made By Seconded By
Commissioner
Catherine Smith-
McKnight
Motion
Result
Motion to approve. the installation of CommissionerApprove the signs on Jimmie John Clarke
Dyess Parkway.
No action was taken on this motion due to the passage of the substitute
motion.
Motions
Motion
Type Motron Text Made By seconded By #JiI
Approve Substitute motion to Commissioner Commissioner Passes
consent with moving Sammie Sias Francine Scott
forward with this project
and to evaluate the idea
and receive cost
estimates and design and
also request GDOT
approval to establish four
signs along Jimmie
Dyess Parkway honoring
Fort Gordon and those
who have served.
Motion Passes 10-0.
PUBLIC SAFETY
25. Motion to approve an Ordinance to amend Title 8, Chapter 5, Article 2 of Item
the Augusta, Georgia Code entitled "Road Naming and Addressing" to Action:
improve clarity and conforrnance with best practices, and to waive the Disapproved
second reading.
B Road Namins rnd Addressing Ordinance - with Hiphlishted Revisions.docx
lB ItcmAnnrovalsheet.html
Motions
Motion Motion;"---" Motion Text Made By Seconded By Result'l'ype
Motion to refer.--: -- --. --:-- Commissioner Commrssioneruerer tt':^:ltT^:acl( to Bobby williams Brandon Ganettcommrttee.
No action is taken on this motion due to the passage of the substitute
motion.
Motions
MotionX:j:' Motion Text Made By seconded By Resultrype
r\^-_- Motion to deny. Commissioner Commissioner rDeny Motion passes 10-0. Ben Hasan il;iJ"Si"u.-^ Passes
26. Motion to approve assigning the honorary road name of Rev. Clyde Hill Item
Way to Chestnut Street. Action:
Approved
{B Resolution Chestnut.ndf
lB 2021-01-04 Clvde Hill Chestnut Wav Honorarv.pdf
E ltemApprovalsheet.htmt
Motions
*i:"' Motion Text Made By Seconded By Htjfrype
Defer Motion to refer this Commisioner Commissioner Passes
item back to Sean Frantom Brandon Garrett
committee.
Motion Passes 10-0.
F'INANCE
27. Motion to approve the facility building and grounds budget for the Craig Item
Houghton School Building Action:
Approved
E 2021-01-04 Crais,Houshton Budqet Rot.lo0l 4th St.pdf
lB ItemAoorovalsheet.html
Motions
Y:11"' Motion Text Made By Seconded By Motion
Type -'--*- -r ----"--- -'t Result
Motion to approve.
Approve Mr. B. wiuiams out. s^"::,':tl::"" s-"^x:lx passes
Motion Passes l0-0. sammle slas 'Franclne scott
28. Motion to approve the continue renewal of Augusta POLIEPL Insurance Item
with Premium Quote for 2021 - 2022 POL/EPL coverage with J. Smith Action:
Lanier & Co. LLC., current broker, through insurance carrier RSUI for a Approved
premium of $65,830.
lE POL EPL Ins Proposal 2021 for Asenda ltem.pdf
B POL-EPL lns Proposal 2021-for-Apende-Item.pdf
B ltemAoprovalsheet.html
Motions
Y:li" Motion Text Made By seconded By Motion
Type Result
a .,.-.,--,- Motion to approve. Commisioner CommissionerApprove Motion Passes l0-0. sean Frantom Brandon Garrett Passes
29. Present the preliminary financial reports for the year ended December 31, Item
2020. Action:
Approved
B 2021-01-04 -2020 Financial Reports a(unaudited).pdf
E ltemAonrovalsheet.html
Motions
Motion Motion Text Made Seconded Motion
Type By By Result
It was the consensus of the
Commission that this item be
received as information without
objection.
ENGINEERING SERVICES
30. Motion to approve Atlanta Gas Light (AGL) Encroachment request to Place Item
Cathodic Protection System Anode Ground Bed in Augusta, GA Parcel as Action:
depicted on Exhibit A and B. Also authorized Augusta Mayor and Augusta Approved
Engineering Department to process and sign all associated documents with
consultation of Augusta Legal Counsel. Requested by AED.
B Encroachment-Agreement AGl,Cameltia Rd-Lake-Aumond-ParccL3.l9.202l.odf
B ltemApnrovalsheet,html
Motions
Y:11"' Motion Text Made By seconded By Motion
Type '''--- -r Result
a _ _-_- _- Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Brandon Garrett Passes
31. Motion to approve Task Order Three funding for Drainage System Item
Assessment, Verification and Drainage Improvements Engineering Services Action:
Agreement to Constantine Engineering (Constantine) in the amount of Approved
$25,000.00 for Overton Road Drainage Subbasin as requested by the AED.
RFQ l9-148.
E Copy of CPB. Change Number Three Constantine 3.19.2021.x1sx
IB TO Prooosal Aususta Overton Rd Drainase 3.19.2021.odf
B Task Order-Three-Constrntine 3.19.2021.docx
lB ltemApprovetsheet.html
Motions
f#:" Motion Text Made By Seconded By f;t.lil
A _--^_.^ Motion to approve. Commisioner Commissioner hApprove Motion Passes l0-0. Sean Frantom Brandon Garrett Passes
32. Motion to approve and authorize Augusta Engineering Department (AED)
to submit, accept and receive Georgia Department of Transpiration (GDOT) Action:
Financial Assistance from GDOT FY202l LMIG SAP Program for GDOT Approved
selected Road Safety Improvements. Requested by AED.
IB D2 Locat Road Safetv-Proiects-ListJversion-l) 3.19.2021.odf
E GDOT LMIG SAP Letter 3.19.2021.pdf
E Blank-LMIG-APPLICATION-with-form fields 3.19.2021.odf
seconded By fJrift"
A ---^_.^ Motion to approve. Commisioner CommissionerApprove Motion Passes 10-0. Sean Frantom Brandon Garrett Passes
33. Motion to determine that Spellman Lane as shown on the attached map has Item
ceased to be used by the public to the extent that no substantial public Action:
purpose is served by it or that its removal from the county road system is Approved
otherwise in the best public interest, pursuant to O.C.G. A. 532-7-2, with the
abandoned property to be quit-claimed to the appropriate party(ies),as
provided by law and an easement to be retained over the entire abandoned
portion for existing or future utilities and as directed by Augusta Engineering
Department and Augusta Utilities Department. Also, abandonment is
contingent upon exiting storm sewer within abandoned portion ownership
acceptance by the appropriate party(ies). Requested by AED.
E ItemAonrovalsheet html
Motions
Motion;----- Motion Textrype
B Snellman Ln Man.ndf
B ltemAoorovalsheet.html
Motions
Motion--"""" Motion Text'l'ype
^ Motion to approve.Approve Motion Passes 10-0.
Made By
Made By Seconded By Motion
Result
Commisioner Commissioner
sean Frantom Brandon Garrett Passes
34. Motion to approve Supplemental Agreement Three for the Constantine Item
Engineering for Watershed Assessment & Inventory Project in amount of Action:
$100,00.00 for the Phase 3 Storm System Inventory, Basin Analysis, and Approved
Data Review & Reconciliation as requested by AED . RFQ 13-149.
B Copv of CPB. Chenge Number Three Constantine 3,19.2021.x1sx
B Phase lC Stormwater Scope 3.19.2021.pdf
B Phase lC Stormwater Fee 3,19.202l.pdf
E Task Order Three Constantine 3.19.2021.docx
lB ItemApprovalsheet html
Motions
|#:" Motion Text Made By Seconded By f*il
^ Motion to approve. Commisioner CommissionerApprove Motion Passes 10-0. Sean Frantom Brandon Garrett Passes
35. Motion to approve Task Order Five for the Phinizy Center for Watershed ltem
Assessment & Inventory Project in amount of $70,000 for the continued Action:
Watershed Geomorphic data collection and Monitoring System maintenance Approved
as requested by AED. RFQ 13-149.
E Copv of CPB. SA5 Phinizy Ct P242217 3.19.2021.x1sx
E SA 5 Phinizy Ctr 3-19-2021 pz42217.docx
E Phinizy 2021 AED proiects scope.pdf
E ltemApprovalsheet.html
Motions
Motion Motioni;;- Motion Text Made By Seconded By Resutt
A ---^-.^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. sean Frantom Brandon Garrett Passes
36. Motion to approve supplemental funding (SA2) for Final Design Phase of Item
the Design Consultant Services Agreement to CIIA (formerly Wolverton & Action:
Associates, Inc.) in the amount of $25,997.40 for the Wrightsboro Road Approved
Improvements Project as requested by the AED. RFQ 19-238.
E Wriehtsboro Rd LiqhtingSA Fee Proposal,pdf
E SA2 Wrishrsboro Rd 03.19.21 (002),docx
E Copv of CPB 03.19.2021.x|sx
E ltemApprovelshert.html
Motions
Motion Motion- ----- Motion Text Made By Seconded By'l'ype '.'--- -r Result
A .^--^-,^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Brandon Garrett Passes
APPOINTMENT(S)
37. The Richmond County Board of Assessors requests the reappointments of Item
Mr. William B. Lee (D-10) and Mr. Henry F. Middleton (D-9) for 4-year Action:
terms beginning April 25,2021and ending April 24,2025. Approved
@ Board of Assessor Reappointment Letter 2021.03.09.pdf
B DOR Assessor Resolution- County Commission.pdf
E Board of Tax Assessors 2l.pdf
@ O.C.G.A. Hold Over Status,pdf
E Qualifications Coun8 Board of Tax Assessors.pdf
lH ItemApprovalSheet html
Motions
Motion------ Motion Textrype
Mr. Garrett nominates Ms. Maura
Dial for the District l0 appointment.
Mr. Sias nominates Mr. Henry
Middleton for the District 9
appointment. Mr. Hasan moves to
close the nominations. Mr. Sias
seconds Mr. Hasan's motion.
Motion Passes l0-0.
Made Seconded Motion
By By Result
Passes
ADDENDUM
38. Motion to authorize the development of a blight ordinance for the purpose of Item
defining blighted properties and manage blight mitigation providing Action:
Augusta-Richmond County the ability to purchase, remediate, and/or dispose Approved
of blighted properties. (Requested by Mayor Pro Tem Bobby Williams)
E It€mApprovalsheet.html
Motions
Motion Motion Text'l'ype
It was the consensus of the
Commission that this item be added
to the agenda without objection.
Made Seconded Motion
By By Result
Motion
Result
Motions
ryJ:"' Motion rext Made By Seconded By
Motion to approve
adopting a draft blight
ordinance in 30 days Commissioner
Approve and bring it back before Bobby
the Commission for Williams
consideration.
Motion Passes 10-0.
B ItemAoorovalsheet html
Motions
Motion
- ----- Motion Text'l'ype
It was the consensus of the
Commission that this item be added
to the agenda without objection.
Motions
Motion;"--"- Motion Textrype
Made Seconded Motion
By By Result
Made Seconded MotionBy By Result
Commissioner
Catherinea;iih_- Passes
McKnight
39. Discuss and thank the citizens of Augusta-Richmond County for their trust Item
and support in passing SPLOST 8. Comments from Ms. Sue Parr, Action:
President/CEO, Augusta Metro Chamber of Commerce. (Inadvertently Approved
omitted from the agenda) (Requested by Commissioner Sammie Sias)
It was the consensus of the
Commission that this item be
received as information.
40. Discuss James Brown Birthday Block Party. (Requested by Commissioner Item
Jordan Johnson) Action:
Approved
B ItemApprovalsheet.html
Motions
Motion;----- Motion Textrype
Motion
Result
It was the consensus of the
Commission that this item be added
to the agenda without objection.
Made SecondedBv By
Made By Seconded By Motion
Result
Motions
Motion Motion TextIype
Motion to approve
allowing this event to
take place.
Voting No:
Commissioner
Ben Hasan,. CommissionerAPProve catherine Smith-
McKnight,
Commissioner
Bobby Williams,
Commissioner
Dennis Williams.
Motion Passes 6-4.
LEGAL MEETING
Commissioner Commissioner
Brandon
Garrett
Jordan
Johnson
Passes
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
41. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Item
Action:
None
Upcoming Meetings
CALLED MEETING VIRTUAL/TELECONFERENCE
Apil 13,2021
Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, April 13,2021,
the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. B. Williams, Garrett, Sias, Johnson, Frantom, Scott, McKnight, D.
Williams, Hasan and Clarke, members of Augusta Richmond County Commission.
Mr. Mayor: We'll call this meeting to order on April 13,2021, special called meeting and
the Chair recognizes Attomey Brown.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. Brown: Good morning, Mayor and Commissioners. We would request a motion
to go into executive session for discussion of personnel, litigation and real estate.
Mr. D. Williams: So move.
Mr. Hasan: Second.
Mr. Mayor: All right, we've got a motion and a second. Voting.
Mr. Frantom out.
Motion carries 9-0.
Mr. Mayor: Thank you, Madam Clerk. All right, we're going to transition into closed
session. I believe everyone has received an agenda and we're transitioning now.
IEXECUTTVE SESSTONI
Mr. B. Williams: Okay, are we back?
The Clerk: Yes, sir.
Mr. B. Williams: I gotcha. We need a motion -
The Clerk: The closed meeting affidavit. You need a motion to approve the closed meeting
affidavit.
2. Motion to approve execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. Frantom: So moved.
Mr. Garrett: Second.
The Clerk: That's Mr. Frantom and Mr. Garrett?
Mr. B. Williams: Yes, ma'am.
The Clerk: Okay.
Mr. B. Williams: We're voting, Ms. Bonner.
The Clerk: Yes, sir.
Motion carries 10-0.
Mr. B. Williams: Thank you, ma'am. Mr. Brown.
Mr. Brown: Yes, sir, Mayor Pro Tem, Commissioners, we have two motions for the floor.
The first one will be presented by Clerk of Commission Ms. Lena Bonner.
The Clerk: Item #1 it will be a motion to approve an annual salary of $1401000
commencing April l2r 202l for the current term of Chief Civil and Magistrate Judge of
Richmond County for Chief Judge Carletta Sims Brown.
Mr. Sias: So move.
Ms. McKnight: Second.
The Clerk: Okay, that was Mr. Sias and Ms. Mclfuight? Okay.
Motion carries 10-0.
Mr. B. Williams: Mr. Brown.
Mr. Brown: Yes, sir. Last and final motion is a motion to adopt a resolution
authorizing the sefflement of all claims by Crawford Williams in the aggregate amount of
$30,000 payable to Crawford Williams and further authorize the Administrator to disburse
this amount of money waiving Augusta, Georgia Code and ordinances, sections in conflict
for this instance only and for other purposes.
Mr. Hasan: So move.
Mr. Sias: Second.
The Clerk: Okay, that was Mr. Hasan and Mr. Sias.
Mr. B. Williams: Correct.
The Clerk: Okay.
Mr. Clarke votes No.
Motion carries 9-1.
Mr. B. williams: Ms. Bonner, Mr. Brown, is there any more business?
Mr. Brown: No, sir.
The Clerk: I'm good, sir.
Mr. B. Williams: Okay, so we need to come back at l:00?
The Clerk: Yes, sir.
Mr. Brown: Yes, sir.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on April13,2021.
Clerk of Commission
Commission Meeting Agenda
4/20/2021 2:00 PM
District 2 Appointment
Department:
Department:
Caption:Motion to approve the appointment of Mr. Tony Williamson to
the Housing & Community Development Citizens Advisory
Board representing District 2.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
District 3 appointment
Department:
Department:
Caption:Motion to approve the appointment of Mr. Kenneth Cone to
the Augusta Port Authority representing District 3.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
District 9 appointment
Department:
Department:
Caption:Motion to appoint Dr. Marquez Hall- ARC Historic
Preservation Commission; Mr. Wendell Morgan- Animal
Control Board and reappoint Mr. J. R. Riles to the Augusta
Personnel Board representing District 9.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Clerk of Commission
Commission, Authorities, & Boards Talent Bank Application
Title
First Name *
Middle Name *
Last Name *
Suffix
Date Of Birth*
Address*
Home Phone*
Work Phone
Registered Voter*
Marital Status *
Education*
Race *
Gender *
Occupation*
Interests
Commissions, Authorities, & Boards
Ms.
Jo
Nevia
Kimble
5/4/1955
City
Augusta
State / Province / Region
Georgia
Postal / Zip Code
30901
Country
USA
Street Address
1215 Laney Walker Boulevard
Address Line 2
(706) 826-9973
District 1 District 2
District 3 District 4
District 5 District 6
District 7 District 8
None
Single
Masters
Black
Female
Customer Experience Specialist
Traveling, Meeting people of diverse cultures, reading, baking
Volunteer For*Consolidated Historic Preservation
Click add below to apply for more than one board.
*
*
Email
I currently have relatives working for the City of Augusta
Yes No
I currently server on an Augusta Board, Commission, or Authority
Yes No
I would like to receive an email confirmation of my submission.
Yes No
jnpkimble@gmail.com
Clerk of Commission
Commission, Authorities, & Boards Talent Bank Application
Title
First Name *
Middle Name *
Last Name *
Suffix
Date Of Birth*
Address*
Home Phone*
Work Phone
Registered Voter*
Marital Status *
Education*
Race *
Gender *
Occupation*
Interests
Commissions, Authorities, & Boards
Dr.
Marquez
Fitzgerald
Hall
2/26/1983
City
Augusta
State / Province / Region
GA
Postal / Zip Code
30901
Country
United States of America
Street Address
1221 Pine Street
Address Line 2
706-564-2970
District 1 District 2
District 3 District 4
District 5 District 6
District 7 District 8
None
Married
Doctorate
Black
Male
Principal
Volunteer For*Consolidated Historic Preservation
Click add below to apply for more than one board.
*
*
Email
I currently have relatives working for the City of Augusta
Yes No
I currently server on an Augusta Board, Commission, or Authority
Yes No
I would like to receive an email confirmation of my submission.
Yes No
hallmarquez@gmail.com
Commission Meeting Agenda
4/20/2021 2:00 PM
Alcohol Ordinance Amendments
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve Alcohol Ordinance: request approval of
amendments to the Augusta, Georgia Code, Title 6, Chapter 2,
Article 1, Alcoholic Beverages, to include licensing
requirements and definition for Indoor Amusement and
Recreational Gaming as a business type that is eligible for an
Incidental Alcohol License. (Approved by Commission April
1, 2021-second reading)
Background:At the March 16, 2021 Commission meeting, a motion was
approved to allow the Planning & Development Department to
prepare an Alcohol Ordinance amendment and bring back to the
Commission as a proposal for approval to include Indoor
Amusement and Recreational Gaming as an additional business
type eligible for an Incidental Alcohol License.
Analysis:The proposed amendments will provide that Indoor Amusements
and Recreational Gaming enterprises (i.e. escape rooms, axe
throwing, and board games) are eligible to apply for an
Incidental On-Premise Alcohol License subject to approved
regulations that include ‘total revenue generated from the sell of
alcohol does not exceed 25 percent of the business’s total annual
gross sales of products and /or services at the business’s
location’.
Financial Impact:Incidental On-Premise Beer: $315.00 Incidental On-Premise
Wine: $315.00 Incidental On-Premise Liquor: $1,560.00
Alternatives:Do not approve
Recommendation:Approve
N/A
Cover Memo
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 6, CHAPTER 2,
ARTICLE 1, ALCOHOLIC BEVERAGES, SECTION 6-2-2, SECTION 6-2-19 AND SECTION 6-2-52;
SO AS TO DEFINE INDOOR AMUSEMENT AND RECREATIONAL GAMING, CLARIFYING
MINIMUM AGE REQUIREMENT FOR EMPLOYMENT AND BEING ON THE PREMISES,
ADDING INDOOR AMUSEMENT AND RECREATIONAL GAMING UNDER INCIDENTAL ON-
PREMISE CONSUMPTION ALCOHOL LICENSING REQUIREMENTS, AND DELETING
SERVING SIZE; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE
SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE
AND FOR OTHER PURPOSES.
NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT INCIDENTAL ON-PREMISE
CONSUMPTION ALCOHOL LICENSEES WITHIN THE JURISDICTION SHALL COMPLY WITH
THE PROVISIONS OF THE AUGUSTA, GEORGIA CODE, AS FOLLOWS:
SECTION 1. Title 6, Chapter 2, Article 1, ALCOHOLIC BEVERAGES, Section 6-2-2 is hereby
amended by adding new Section 6-2-2 (rr) as set forth in “Exhibit A” hereto.
SECTION 2. Title 6, Chapter 2, Article 1, ALCOHOLIC BEVERAGES, Sections 6-2-19 (d) (1) (2) and
(3) are hereby amended by deleting these sections in its entirety, AND new Sections 6-2-19 (d) (1) and
(2) are hereby inserted to replace the repealed sections as set forth in “Exhibit A” hereto.
SECTION 3. Title 6, Chapter 2, Article 1, ALCOHOLIC BEVERAGES, Section 6-2-19 (f) is hereby
amended by deleting this section in its entirety, AND new Section 6-2-19 (f) is hereby inserted to replace
the repealed section as set forth in “Exhibit A” hereto.
SECTION 4. Title 6, Chapter 2, Article 1, ALCOHOLIC BEVERAGES, Sections 6-2-52 (f) (g) (h) and
(i) are hereby amended by deleting these sections in its entirety, AND new Sections 6-2-52 (f) (g) and (h)
are hereby inserted to replace the repealed sections as set forth in “Exhibit A” hereto.
SECTION 5. This ordinance shall become effective upon adoption.
SECTION 8. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this ___ day of ___________, 2021.
__________________________
Hardie Davis, Jr.
As its Mayor
Attest: __________________________
Lena J. Bonner, Clerk of Commission
Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was
duly adopted by the Augusta, Georgia Commission on ________________, 2021 and that such Ordinance
has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached
hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
“EXHIBIT A”
(Amended sections are underlined)
Sec. 6-2-2. Definitions.
The following are definitions of terms as used in this Chapter:
(rr) Indoor amusement and recreational gaming means an amusement enterprise wholly enclosed in a building
offering games to the general public including, but not limited to, escape rooms, axe throwing, and board games.
Sec. 6-2-19. Furnishing to minors - Prohibited.
(d) If such conduct is not otherwise prohibited pursuant to section 6-2-26 nothing contained in this section
shall be construed to prohibit any person under twenty-one (21) years of age from:
(1) Dispensing, serving, selling or handling alcoholic beverages as a part of employment in any licensed
restaurant, art shop, personal service establishment, indoor amusement and recreational gaming
enterprise, or Augusta Convention and Visitors Bureau, as defined in Section 6-2-2.
(2) Being employed in any establishment in which alcoholic beverages are distilled or manufactured;
(3) Taking orders for and having possession of alcoholic beverages as a part of employment in a licensed
restaurant, art shop, personal service establishment, or Augusta Convention and Visitors Bureau, as
defined in Section 6-2-2.
(e) Each retail business establishment in Augusta-Richmond County which is licensed to sell alcoholic
beverages of any kind shall post in a conspicuous place or places a notice, which shall contain the provisions of
the laws of this state which deal with the unlawful sale of such items to underage persons and the penalties for
violating such laws.
(f) No person who holds a license or is responsible for the day-to-day operation of an establishment holding a
license permitting the sale of alcoholic beverages for on-premises consumption shall employ any individual under
the age of 21, or allow any individual under the age of 21 to be in, frequent or loiter about the licensed premises
unless such individual is accompanied by a parent or legal guardian except as provided herein. This prohibition
shall apply regardless of whether or not said establishment on said date or time is operating for the purpose of the
sale of alcoholic beverages for on-premises consumption, and regardless of what other type of license or business
tax certificate said establishment may have. This section shall not prohibit individuals under the age of 21 from
being in a qualified eating establishment, entertainment venue, art shop, personal service establishment, indoor
amusement and recreational gaming enterprise, or Augusta Convention and Visitors Bureau, as defined in this
Ordinance or attending a special event for which a license for a single event is issued pursuant to this Ordinance,
and does not apply to such individuals who are employees of the licensee with assigned duties in the licensed
premises.
Sec. 6-2-52. License for eating establishment, hybrid restaurants, entertainment venue, art shop, personal
service establishment indoor amusement and recreational gaming enterprise, or Augusta Convention and
Visitors Bureau; authority to sell for consumption on the premises.
(f) For Art Shops, Personal Service Establishments, indoor amusement and recreational gaming enterprise,
and the Augusta Convention and Visitors Bureau to be eligible to apply for an ‘incidental on –premise
consumption alcohol license’ it must have a permanent physical location; be a public place kept, used,
maintained, advertised and held out to the public as a place of business; and such place being provided with
adequate and sanitary facilities as specified by the County Health Department. The serving of such on-premise
consumption alcohol shall be incidental to the principal business conducted, and at no time can the sell of alcohol
be the dominant activity within the business. The total revenue generated from the sell of alcohol under the
‘incidental on – premise consumption alcohol license’ must not exceed 25 percent of the business’s total annual
gross sales of products and/or services at the business’s location. The Planning & Development Department staff,
upon receiving an application for an ‘incidental on –premise consumption alcohol license’ shall inspect the
business to determine if the applicant is meeting the intent of the above requirements and shall advise the
Commission the determination of his/her inspection.
(g) The licensee for an ‘incidental on –premise consumption alcohol license’ desiring the privilege to sell
or otherwise dispense distilled spirits, malt beverages, or wine in accordance with (f) above shall file an affidavit
with the Planning & Development Department, certifying under oath that such establishment, if an existing
business, derived at least 75 percent of its total annual gross sales income from the sale of non-alcoholic products
and/or services at the business’s location during the preceding calendar year or, if a new business, fully intends
and expects to derive at least 75 percent of its total annual gross sales income from the sale of non-alcoholic
products and/or services at the business’s location during the remainder of the current calendar year. Such an
affidavit must be submitted annually with such business’s ‘incidental on –premise consumption alcohol license’
renewal application if it is to be continued. The hours of sale are set forth in Sections 6-2-14 and 6-2-15.
(h) While at a business holding an incidental alcohol license, no customer therein shall consume more than
two 6-ounce servings of wine, or two 12-ounce servings of beer, or two 1.5 ounce servings of distilled spirits
during a three-hour period.
(i)The holder of an ‘incidental on - premise consumption alcohol license’ is not eligible to hold an Alcohol
Catering License.
h) The holder of an ‘incidental on - premise consumption alcohol license’ is not eligible to hold an Alcohol
Catering License
Commission Meeting Agenda
4/20/2021 2:00 PM
Z-21-21
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-21 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Yagya Nidhi Puri requesting a change of zoning from
Zone R-1A (One-family Residential) to Zone R-3A (Multiple-
family Residential) affecting property containing 0.77 acres and
known as 108 Skinner Road. Tax Map 011-0-178-00-0
CONTINUED from March 1, 2021 meeting DISTRICT 7
1. The proposed development shall substantially conform to
the concept plan and elevations submitted with the rezoning
application. 2. Proposed buildings shall not exceed 1 story nor
contain more than 6 total dwelling units. 3. Any parking or
security lighting shall be directed away from adjoining
residential properties. 4. Install sidewalks along Skinner Road
adjacent to the property. 5. Must comply with all aspects of
the Augusta Tree Ordinance. 6. This project shall comply
with all development standards and regulations set forth by the
City of Augusta, GA at the time of development.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
Cover Memo
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Z-21-24
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-24 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by James Trotter, on behalf of Purko Builders Inc.,
requesting a change of zoning from Zone R-1A (One-family
Residential) to Zone R-1E (One-family Residential) affecting
property containing approximately 4 acres and known as 3055
and 3061 Dennis Road. Tax Map 007-1-006-00-0 and 006-0-
039-00-0 DISTRICT 7 1. The proposed development shall
substantially conform to the concept plan submitted with the
rezoning application.2. Conduct a traffic study to assess
whether acceleration / deceleration lanes are needed. 3.
Provide sidewalks along at least one side of all internal streets
and meet all standards of the Augusta Traffic Engineering
Department, including handicap access, where required. 4.
Adequate off-street parking must be provided for this
development. Based on the plan, a minimum of 6 additional
paved spaces are required. 5. Alice Lane to be improved from
the intersection to the end of Lot 17. If the total distance of
internal streets is longer than 150 feet there must be an approved
turn-around area for fire apparatus. 6. Shift the lot lines of
Lots 20 – 22 so that Lot 20 meets the minimum front setback
requirements. 7. A Stormwater Management Plan is required
at the time of Site Plan submittal. 8. Review of any future
Site Plan be jointly conducted with Columbia County, since
there is a high likelihood that water and sewer will have to come
from Columbia County and stormwater outfall flows into
Columbia County. 9. The project shall comply with all
development standards and regulations set forth by the City of
Augusta, GA at the time of development, including but not
limited to the Augusta Tree Ordinance.
Background:
Analysis:
Cover Memo
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Z-21-29
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-29 – A request for concurrence with the Augusta Georgia
Planning Commission to deny a petition by Guru Darshan, LLC
requesting a change of zoning from Zone A (Agricultural) to
Zone B-2 (General Business) affecting property containing
approximately 1 acre and known as 2657 Tobacco Road. Tax
Map 140-2-002-00-0 DISTRICT 4
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Accountability Court CJCCFY21 Supplemental Grant
Department:Richmond County State Court
Department:Richmond County State Court
Caption:Motion to accept CJCC FY21 Supplemental Grant award in the
amount of $20,318. This is a supplemental grant award to the
already approved CJCC FY21 Grant for Accountability Court.
Background:This is a supplemental grant award to the already approved
CJCC FY21 Grant for Accountability Court to support DUI and
Veterans State Court Programs.
Analysis:Accountability Court received these emergency funds in March
with a very short period to have the acceptance returned by
3/31/21 as they expire on 6/30/21. The court was granted an
extension.
Financial Impact:Award amount is $20,318
Alternatives:None
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
Org key 220022638 $20,318 - No match required.
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Assigning the honorary road name of Rev Clyde Hill Way to Chestnut Street
Department:Information Technology
Department:Information Technology
Caption:Motion to approve assigning the honorary road name of Rev.
Clyde Hill Way to Chestnut Street. (Deferred from Public
Safety Committee April 13, 2021 meeting)
Background:Since 1973, Rev. Hill has served as the pastor of Mt. Calvary
Baptist Church in Augusta. His humanitarian efforts have helped
change the lives of hundreds of people from all over our county.
Under Rev. Hill's visionary leadership, the church has continued
to improve the lives of its membership and beyond. The
Employment Ministry, which assists members and nonmembers
in locating employment opportunities, and Christmas for the
Masses, through which food, toys, clothing, and monetary
donations are provided for the needy, were instituted. The
College and Career Ministry and the Technology Ministry were
organized.
Geographic Affiliation: The honorary designation request is for
Chestnut Street because this is where Rev. Hill was an active
leader for his community.
Living Status: Living
Under Rev. Hill’s leadership, Mt. Calvary provides housing
opportunities to those in need near the church campus. His
contributions to not only the faith world, but to the community at
large makes this honorary naming timely and appropriate.
Analysis:N/A
Financial Impact:Cost for road signs and Application – WAIVED (Commissioner
Johnson Initiated)
Alternatives:
Cover Memo
Recommendation:Approve the honorary designation of Rev Clyde Hill Way to
Chestnut Street
Funds are
Available in the
Following
Accounts:
Cost for placement of honorary road name signs and application
WAIVED 2 signs – Chestnut St and Wrightsboro Rd // Chestnut
St and MLK Jr Blvd
REVIEWED AND APPROVED BY:
Cover Memo
RESOLUTION
WHEREAS: Commissioner Johnson, on behalf of the Augusta community, initiated a request for an Honorary Road Name Designation for Chestnut Street
WHEREAS: It is proposed that Chestnut Street be assigned an honorary name of Rev Clyde Hill Way , not altering the official name Chestnut Street;
WHEREAS: The honorary designation request does meet requirements for cultural, historical,
humanitarian, area lineage and/or distinguished career justification, in addition to its geographic affiliation;
WHEREAS: This honorary designation request is being made to honor the significance
Rev. Hill has made to the Richmond County community for his deep
personal commitment to the welfare of his fellow citizens;
NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION:
THEREFORE: Let it be known that Augusta, Georgia does hereby assign the Chestnut Street the honorary name of Rev Clyde Hill Way. Traffic Engineering is to be notified of the honorary designation and the requested road signs should be erected accordingly.
______________________________ Lena Bonner, Clerk of Commission ______________________________ Hardie Davis Jr., Mayor
______________________________ Tameka Allen, Information Technology
CERTIFICATE
The undersigned qualified and acting Clerk of the Augusta Commission certifies that the foregoing
is a true and correct copy of a resolution adopted at a legally convened meeting of the Augusta
Commission held on _______________________________________.
______________________________
Lena Bonner, Clerk of Commission
______________________________ Date
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month – 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month – 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
___X_______ Commission
__________ Public Safety Committee
__________ Public Services Committee
__________ Administrative Services Committee
__________ Engineering Services Committee
__________ Finance Committee
Contact Information for Individual/Presenter Making the Request:
Name: ______________________________________________________________
Address: ____________________________________________________________
Telephone Number: ___________________________________________________
Fax Number: _________________________________________________________
E-Mail Address: ______________________________________________________
Please send this request form to the following address:
Ms. Lena J. Bonner Telephone Number: 706-821-1820
Clerk of Commission Fax Number: 706-821-1838
Suite 220 Municipal Building E-Mail Address: nmorawski@augustaga.gov
535 Telfair Street
Augusta, GA 30901
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk’s
Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-
minute time limit will be allowed for presentations.
X Date of Meeting Next Available
Date of Meeting _Next Available
Date of Meeting _____________
Date of Meeting _____________
Date of Meeting _________
Date of Meeting _____________
Michele Pearman (IT-GIS)
535 Telfair St. Bldg 2000
706-945-4568
pearman@augustaga.gov
Caption/Topic of Discussion to be placed on the Agenda:
Honorary Naming of Chestnut Street for Rev Clyde Hill Way
GIS- HonoraryRoadNamingForm
IT-GIS Division
Honorary Road Naming Request
Click here for general guidelines
Honorary Designations allow citizens the opportunity to honor people that have made significant
contributions to the Augusta Richmond County community. Honorary designations can be made in
memory of an individual. Honorary road names will be displayed for a ten (10) year period. The sign
will then be turned over to the individual that applied for the naming, unless renewed. IT-GIS will
only accept a maximum of ten (10) designations per calendar year. Road designations will be
determined on a case by case basis
Date *
Applicant*
Property
Owner/Other*
Other
Mailing Address*
Phone Number*
Email*
Type Of Request *
Applicant Information
2/25/2021
Jordan Johnson
Property Owner
Other
Commissioner
City
Augusta
State / Province / Region
GA
Postal / Zip Code
30901
Country
United States of America
Street Address
802 Wallace St.
Address Line 2
7967998872
jjohnson@augustaga.gov
Request Information
Honorary Name Addition
Road Ownership *
Current Road
Name*
Proposed Honorary
Road Name*
A) Alternate
Honorary Road
Name
Number of Honorary
Road Name Signs*
Point of Beginning
Point of Ending
Reason For Request
Public
Private
State
Chestnut St.
Rev. Dr. Clyde Hill Sr. Way
2
Location Of Road
Chestnut St @ Wrightsboro Rd
Chestnut @ MLK JR BLVD
Reason For Proposed Request
SInce 1973, Rev. Hill has served as the pastor of Mt. Calvary
Baptist Church in Augusta. His humanitarian efforts have helped
change the lives of hundreds of people from all over our county.
Under Rev. Hill's visionary leadership, the church has continued to
improve the lives of its membership and beyond. The Employment
Ministry, which assists members and nonmembers in locating
employment opportunities, and Christmas for the Masses, through
which food, toys, clothing, and monetary donations are provided for
the needy, were instituted. The College and Career Ministry and the
Technology Ministry were organized. Under Rev. Hills leadership,
Mt. Calvary also provides housing opportunities to those in need
near the church campus. His contributions to not only the faith
world, but to the community at large makes this honorary naming
timely and appropriate.
Rev Clyde Hill Way - Approved by IT-GIS and Traffic Engineering
Clay St
Davis St
Parks Ave
Cedar St
Swans Ln
Maxwell St
Gordon St
Boyd Ln
Tin Cup Ln
Davidson Ln
Mill St
Sharpes Ln
A
sh St
Perry Ave
David St
Robin Ln
Forest St
Timms Ln
M a ple St
Chestnut St
Magnolia Ln
Tenth St
Florence St
Columbus Ln
BraytonSt
Norris LnC
a
m
ille
S
t
Okeefe Ln
Monroe St
Picquet Ave
Garrett Ln
Twelfth St
Gregg St
M c Q u e e n C t
Twiggs Ct
Steiner Ave
Twigg s Cir
Anderson Ave
Johnson Ave
T wiggs St
Sherman St
M L K i n g J r B l v d
Thirteenth St
Railroad St
Conklin Ave
Wrightsboro Rd
JamesBrownBlvd
Eleventh St
Wrightsboro Rd
Mill St
Gregg St
Mill St
M L K i n g J r B l v d
Clay St
Forest St
Chestnut St
Mill St
Perry Ave
Anderson Ave
Sherman St
Twelfth St
Perry Ave
Cedar St
Johnson Ave
Tenth St
Twelfth St
Tin Cup Ln
Cedar St
Swans Ln
Conklin Ave
Florence St
M aple St
Florence St
S wansLn
Anderson Ave
Perry Ave
Mill St
Clay St
Johnson Ave
Garrett Ln
Chestnut St
T w i g g s S t
Swans Ln
Anderson Ave
Gordon St
Perry Ave
Steiner Ave
Magnolia Ln
M a ple St
Anderson Ave
Tenth St
Anderson Ave
Wrightsboro Rd
T wig gs St
Eleventh St
T wiggs St
Wrightsboro Rd
David St
Monroe St
Wrightsboro Rd
Magnolia Ln
Tenth St
Garrett Ln
Forest St
Forest St
Twelfth St
Mill St
Ash St
Forest St
Chestnut St
Twelfth St
MillSt Honorary NameSign 2- Rev Clyde Hill Way
Honorary NameSign 1 - Rev Clyde Hill Way
Augusta, GA MapAugusta, GA Map
Produced By:Augusta, GA GovernmentInformation Technolgy Department - GIS Division535 Telfair Street Bldg 2000Augusta, GA 309012/26/2021 hf18821
0 260 520130Feet1 inch = 364 feet
Augusta, GA IT-GIS
Road Naming Policy: Petition & Honorary Designations Last Updated: August 20th, 2014
Page 14
Honorary Road Name Sign
Commission Meeting Agenda
4/20/2021 2:00 PM
EMS/Ambulance Quality of Service Subcommittee
Department:
Department:
Caption:Motion to approve the appointment of Chris Rockwell, EMS
Chief, Augusta Fire Department to the EMS/Ambulance Quality
of Service Subcommittee. (Requested by Commissioner Ben
Hasan)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
RCSOJail Inmateil commissary/telephone Profits
Department:
Department:
Caption:Discuss a request from the Richmond County Sheriff's Office
(RCSO) relative to the inmate commissary and telephone
call profits be returned to Sheriff's Office for jail maintenance
and upkeep. (No recommendation from Public Safety
Committee April 13, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Probate Court Clerk's Position
Department:Probate Court
Department:Probate Court
Caption:Consider request from Probate Judge Harry James regarding a
new staff position in the Probate Court. (Approved
Administrative Services Committee and No recommendation
from Finance Committee April 13, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
status on submittal of 1947 Eagle Way to 1568 Broad Street Facility Phase 2
Department:
Department:
Caption:As requested by the Commission on March 16, 2021, status on
submittal of 1947 Eagle Way to 1568 Broad Street Facility
Phase 2 relocation improvements construction plan and funding
source(s) by April 13th to Augusta Commission for Phase 2
Improvements final approval. (Requested by Commissioner
Brandon Garrett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
4/20/2021 2:00 PM
Michael Wood to Richmond County Sheriff's Merit Board
Department:
Department:
Caption:Nominate and appoint Mr. Michael Woods to Richmond
County Sheriff's Merit Board to the seat held by (Requested by
Commissioner Dennis Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
UPDATED 07/17/18
NAME OF BOARD RICHMOND COUNTY SHERIFF’S MERIT SYSTEM
BOARD
Members Seat Appointment Effective Expires
Clyde Lester* 3-yr 07/17/18 Immediately 05/31/20
Eugene Tanzymore 3-yr 07/17/18 Immediately 05/31/20
Quincy Robertson** 3-yr 08/02/11 Immediately 05/31/12
Stanley Hawes* 3-yr 02/06/07 Immediately 05/31/09
Dan Weigle** 3-yr 08/02/11 Immediately 05/31/12
Kitty Cato* 3 -yr 07/17/18 Immediately 05/31/20
James Kendrick 3-yr 09/18/03 Immediately 12/31/03
*Reappointed in the middle a term.
** appointed in the middle of a term.
APPOINTED BY COMMISSION
a) Daniel Weigle
b) Stanley Hawes (unable to reach him)
c) Quincy Robertson – Died this year
APPOINTED BY DELEGATION
d) Eugene Tanzymore (resigned)
e) Kitty Cato
f) Clyde Lester (resigned)
APPOINTED BY COMMISSION FROM DELEGATION LIST
g) James Kendrick
MEETING DATE: As needed 8:30 A.M.
WHERE: Sheriff’s Department Conference Room
FUNCTION: It is the responsibility of the Board to represent the interest of
the public in the improvement of personnel administration as to those matters
involving adverse action taken against a Sheriff Department employee by the
Sheriff or the employee’s supervisors.
CREATED: House Bill No. 449
CONTACT: Human Resources, 706-821-2303
MEETINGS: First Monday of each month at 6:30 P.M.
Clerk of Commission
Commission, Authorities, & Boards Talent Bank Application
Title
First Name *
Middle Name *
Last Name *
Suffix
Date Of Birth*
Address*
Home Phone*
Work Phone
Registered Voter*
Marital Status *
Education*
Race *
Gender *
Occupation*
Interests
Commissions, Authorities, & Boards
Mr.
Michael
Howard
Woods
7/19/1962
City
HEPHZIBAH
State / Province / Region
Georgia
Postal / Zip Code
30815
Country
United States
Street Address
3487 Walker Creek Road
Address Line 2
404-692-8119
706-724-1230
District 1 District 2
District 3 District 4
District 5 District 6
District 7 District 8
None
Married
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Black
Male
Executive Minister of Operations
Reading / Community Service
Volunteer For*Housing and Community Development
Citizens Advisory Board
Click add below to apply for more than one board.
*
*
Email
I currently have relatives working for the City of Augusta
Yes No
I currently server on an Augusta Board, Commission, or Authority
Yes No
I would like to receive an email confirmation of my submission.
Yes No
mwoods@tbcaugusta.org
Commission Meeting Agenda
4/20/2021 2:00 PM
Recommended Guidelines to Return to Outdoor Events
Department:
Department:
Caption:Discussion: Review of Recommended Guidelines to Return to
Outdoor Events
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Date: April 13, 2021
To: Mayor Hardie Davis
Mayor Pro Tem Bobby Williams
Commissioner Jordan Johnson
Commissioner Dennis Williams
Commissioner Catherine Smith-McKnight
Commissioner Sammie Sais
Commissioner Ben Hasan
Commissioner Sean Frantom
Commissioner Brandon Garrett
Commissioner Francine Scott
Commissioner John Clarke
From: Odie Donald II, Administrator
Subject: Recommendations for Outdoor Event Guidelines
Background
In February the Augusta Commission directed the Administrator to identify how to safely return
to Commission chambers as well as how to safely allow outdoor events. To evaluate the viability
of allowing outdoor events, the administrator created a working group of internal and external
stakeholders across government and key sectors of business and industry. The ten-member
team consisted of city department representatives, event organizers, and community
stakeholders worked collaboratively to recommend guidelines in accordance with CDC, local
and state laws to assure that health and safety are of the upmost importance, as we reconvene
events in Augusta.
Outdoor activities and events are vital to a vibrant and healthy community, particularly
important for small business owners. Since March 2020, outdoor events, festivals and activities
have been suspended, postponed or limited due to the global pandemic. Organizations and
municipalities have been proactive in ensuring compliance and enforcing the rules. Keeping
event organizers and event attendees safe is priority number one for Augusta as we move
forward to reopen events across the County.
Working Group Members
• Odie Donald II – Administrator
• Petula Burks – Mayor’s Office
• Brooke Buxton – The Augusta Market
• Kigwanna Cherry – Pop Up Augusta
• Brenda Durant – Greater Augusta Arts Council
Office of the Administrator
Odie Donald II, Administrator
• Maurice McDowell – Parks and Recreation
• Yolanda Greenwood – Parks and Recreation
• Karen Gordon – Garden City Jazz
• James Mintz – Augusta Pride
• Michelle Naval – Augusta Sports Council
• David Stepp – Augusta Pride
• Margaret Woodard – Downtown Development Authority
Recommended Outdoor Event Guidelines
The Working group has identified eight key recommendations to ensure the safe return to
outdoor events in Augusta. While these recommendations are for how to safely reopen within
local guidelines, they originated prior to the most recent executive order from Governor Kemp.
The order, which specifically addresses outdoor events, has not been fully interpreted or
compared to existing Augusta emergency declarations.
1. Event Plan / Covid - 19 Safety Plan
• Event Organizers must submit an event plan including a Covid – 19 safety plan
for outdoor events to the Special Events office for review.
2. Mask Requirements
• Mask or face coverings will be encouraged for entry and to be worn properly
throughout the event.
• Children under the age of two will not be required to wear face covering.
• Consideration(s) shall be made for event attendees who are unable to wear mask
or face coverings due to medical purposes.
3. Promote Social Distance
• Encourage and eliminate unnecessary physical contact between individuals and
maintain 6ft. social distancing when possible.
• Encourage the use of barriers such as tape, markings, or physical barriers to
maintain social distancing.
4. Proper event signage/ public announcements
• Post signage at entrances, restrooms and throughout event to encourage
protective measures and how to stop the spread of Covid -19.
• Print signage in multiple languages.
• Broadcast regular announcements during event(s) on how to reduce the spread of
Covid-19.
• Communicate safety measures to attendees before event through website or
social media platforms.
5. Proper Cleaning and Sanitizing of Restrooms and Touch Points
• High touch points such as doorknobs, door handles, sinks and toilets should be
sprayed, wiped, and cleaned every 2 hours throughout the event time.
• Limit the number of people who can occupy the restroom at one time.
• Restrooms should be cleaned and sanitized frequently.
• If portable toilets are used, must provide portable hand wash stations.
6. Adequate PPE supplies
• Provide a basic surgical mask for event attendees who do not bring their own
mask or face covering.
• Place hand sanitizer stations at entry points and key locations throughout event.
• Maintain a supply of hand sanitizer, disposable gloves, and soap to allow proper
hand hygiene.
7. Modify Event Logistical Plan
• Ensure adequate spacing between vendors, booths or service providers at least
10ft. apart.
• Reduce the number of vendor booths, food trucks, or service providers to help
promote social distancing.
• Dedicated entry and exit points.
• No dining tents or sit-down dining areas will be allowed. Encourage prepackaged
items.
• Use directional arrows on event grounds to encourage maintaining social
distance.
• Use Plexiglas, sneeze guards, or other protective measures to prevent direct
contact between attendees.
• Offer cashless or contactless transactions systems.
• Designate an isolated area if someone shows signs of Covi-19 during event.
8. Crowd Density
• Reduce event attendance numbers to ensure to comply with social distancing
guidelines.
• Offer advance tickets sales.
• Offer pre- registration or free tickets to control attendance numbers for free
events.
• Monitor event entrance / exits and restrooms to control safe capacity.
Requested Resources to Ensure Safe Access to Outdoor Events
• Event Signage
• Disposable masks
• Hand wash stations
• Touch free hand sanitizer stands
• Hand sanitizer
• Portable toilets
• Disposable gloves
• Cleaning products
• Disinfectant products
• Trash receptacles
• Disposable trash boxes
• Additional city staff for restroom cleaning /disinfecting
• Other needed resources for the safety of outdoor events
Commission Meeting Agenda
4/20/2021 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo