Loading...
HomeMy WebLinkAbout2021-04-01 Meeting AgendaCommission Meeting Agenda Virtual/Teleconference 4/1/2021 2:00 PM INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) March 2021 Years of Service Recipients. A.Congratulations! March 2021 Years of Service Recipients. Attachments Five (5) minute time limit per delegation DELEGATIONS B.Mr. Nelson Smith regarding blight in Sandhill. Attachments C.Mr. Robert W. Lee regarding support from Mayor Davis to musical message of hope.Attachments CONSENT AGENDA (Items 1-5) ADMINISTRATIVE SERVICES 1.Motion to approve holding a workshop in the next 30 days to discuss the draft of an Anti-Discrimination Ordinance prepared by the Law Department and to determine the path forward. (Approved by Administrative Services Committee March 9,2021) Attachments PETITIONS AND COMMUNICATIONS 2.Motion to approve the minutes of the Regular Meeting of the Commission held on March 16, 2021. Attachments APPOINTMENT(S) 3.Motion to approve the appointment of Ross Trulock to the Board of Zoning Appeals and Sheri Brunkow- Public Facilities Board; ARC Tree Commission- Keith Henry; Augusta Canal Authority- Russ Gambill ARC Transit Citizens Advisory Board- Christine Lowery; Riverfront Development Board- Matt Murphy; ARC Planning Commission- George Locke McKnight; ; L. A. Green- HCD Citizens Advisory Board; Citizens Small Business Advisory Board- Colis Ivey representing District 3. Attachments 4.Motion to approve the appointment of Kevin Rhodes to the General Aviation Commission-Daniel Field representing District 10. Attachments 5.Motion to approve the appointment of Alexandra Reynolds to the Tree Commission replacing Roger Davis; Josh Keck appointed to the Historic Preservation Committee replacing Dave Barbee. Kigwana Cherry to the Augusta Library Board replacing Sue Pittman representing District 7. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 4/1/2021 AUGUSTA COMMISSION REGULAR AGENDA 4/1/2021 (Items 6-38) PUBLIC SERVICES 6.Motion to approve the 2021 Thanks Mom and Dad Innovative Program Grant for new senior programs at the Carrie J. Mays Family Life Center in the amount of $2000. Attachments 7.Motion to approve the 2021 Thanks Mom and Dad Innovative Program Grant for new senior programs at the McDuffie Woods Community Center in the amount of $2000. Attachments 8.Motion to approve New Location: A.N. 21-09: request by Steven A. Brooks for a consumption on premise Liquor, Beer & Wine License to be used in connection with First Watch Daytime Café located at 630 Crane Creek Drive, Ste. 405. There will be Sunday Sales. District 7. Super District 10. Attachments 9.Motion to approve existing Location: A.N. 21-10: A request by Eric Kinlaw for a retail package Beer & Wine License to be used in connection with The Hive located at 215 10th Street. District 1. Super District 10. Attachments 10.Motion to approve New Ownership Location: A.N. 21-11: request by Yusufali M. Lorgat for a retail packageBeer & Wine License to be used in connection with Neighborhood 1 located at 2940 Inwood Drive. District 5. Super District 9. Attachments 11.Motion to approve New Ownership: A.N. 21-12: request by Yusufali M. Lorgat for an on premise consumption Liquor, Beer & Wine License to be used in connection with Sport Bar & Grill located at 2015 Central Avenue. District 1. Super District 9. Attachments 12.Motion to approve Alcohol Ordinance: request approval of amendments to the Augusta, Georgia Code, Title 6, Chapter 2, Article 1, Alcoholic Beverages, to include licensing requirements and definition for Indoor Attachments Amusement and Recreational Gaming as a business type that is eligible for an Incidental Alcohol License. 13.Motion to approve the Daniel Field Airport receiving a 100% federal grant from the Coronavirus Response and Relief Supplemental Appropriations Act and approval of the mayor signing a resolution acknowledging the acceptance of said funding. Attachments ADMINISTRATIVE SERVICES 14.Motion to approve due to purchases on the individual purchase orders will exceed $25,000.00 per order. The following annual bid items: Central Services Department - 21-006 Elevator Maintenance Agreement; Environmental Services Department - 21-129 Landscape Maintenance Services; Utilities Department 20-011 Chemicals and 21- 055A Chemicals. Attachments 15.Motion to approve the donation of one 2007 Harley Davidson motorcycle to Augusta University Police Department. Attachments 16.Motion to approve the purchase of two pickup trucks, at a total cost of $60,220, for Environmental Services (Bid #20-265). Attachments 17.Motion to approve the purchase of one SUV at a total cost of $27,381.00 to Akins Dodge Jeep Chrysler for the Richmond County Marshal’s Office (State Contract – SWC 99999-SPD-ES40199409). Attachments 18.Motion to approve the purchase of two SUV’s, at a total cost of $90,718, to Griffin Ford Sales, Inc d.b.a Speedway Ford for the Richmond County Sheriff’s Office and Coroner’s Office (State Contract – SWC 99999- SPD-ES40199373-004). Attachments 19.Motion to approve Bid Award construction contract to complete the Friedman Branch Library Renovations, in the amount of $203,095, to Sommers Construction, LLC of Grovetown, GA (Bid #20-282). Attachments 20.Motion to approve Housing and Community Development Department’s (HCD's) request for down payment subsidy assistance for one (1) single- family housing unit identified as 924 Boyd Lane. Attachments 21.Motion to approve HCD's contract procedural process relative to authorization of Agreements/Contracts/HUD Forms related to HCD’s federally funded programs for calendar year 2021. Attachments 22.Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project contract procedural process relative to authorization of Agreements/Contracts/Task Orders, for calendar year 2021. Attachments 23.Update from the Augusta Homeless Taskforce Subcommittee. (Requested by Commissioner Jordan Johnson)Attachments 24.Discuss the installation of signs on both north and south side of Jimmie Dyess Parkway between Wrightsboro Road and Gordon Hwy. to honor those who have served and serviced the Fort Gordon Military Base; also the possible honorary naming of the corridor. (Commissioners John Clarke and Catherine McKnight) Attachments PUBLIC SAFETY 25.Motion to approve an Ordinance to amend Title 8, Chapter 5, Article 2 of the Augusta, Georgia Code entitled “Road Naming and Addressing” to improve clarity and conformance with best practices, and to waive the second reading. Attachments 26.Motion to approve assigning the honorary road name of Rev. Clyde Hill Way to Chestnut Street. Attachments FINANCE 27. Motion to approve the facility building and grounds budget for the Craig Houghton School Building Attachments 28.Motion to approve the continue renewal of Augusta POL/EPL Insurance with Premium Quote for 2021 – 2022 POL/EPL coverage with J. Smith Lanier & Co. LLC., current broker, through insurance carrier RSUI for a premium of $65,830. Attachments 29.Present the preliminary financial reports for the year ended December 31, 2020. Attachments ENGINEERING SERVICES 30.Motion to approve Atlanta Gas Light (AGL) Encroachment request to Place Cathodic Protection System Anode Ground Bed in Augusta, GA Parcel as depicted on Exhibit A and B. Also authorized Augusta Mayor and Augusta Engineering Department to process and sign all associated documents with consultation of Augusta Legal Counsel. Requested by AED. Attachments 31.Motion to approve Task Order Three funding for Drainage System Assessment, Verification and Drainage Improvements Engineering Services Agreement to Constantine Engineering (Constantine) in the amount of $25,000.00 for Overton Road Drainage Subbasin as requested by the AED. RFQ 19-148. Attachments 32.Motion to approve and authorize Augusta Engineering Department (AED) to submit, accept and receive Georgia Department of Transpiration (GDOT) Financial Assistance from GDOT FY2021 LMIG SAP Program for GDOT selected Road Safety Improvements. Requested by AED. Attachments 33.Motion to determine that Spellman Lane as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies),as Attachments provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities and as directed by Augusta Engineering Department and Augusta Utilities Department. Also, abandonment is contingent upon exiting storm sewer within abandoned portion ownership acceptance by the appropriate party(ies). Requested by AED. 34.Motion to approve Supplemental Agreement Three for the Constantine Engineering for Watershed Assessment & Inventory Project in amount of $100,00.00 for the Phase 3 Storm System Inventory, Basin Analysis, and Data Review & Reconciliation as requested by AED . RFQ 13-149. Attachments 35.Motion to approve Task Order Five for the Phinizy Center for Watershed Assessment & Inventory Project in amount of $70,000 for the continued Watershed Geomorphic data collection and Monitoring System maintenance as requested by AED. RFQ 13-149. Attachments 36.Motion to approve supplemental funding (SA2) for Final Design Phase of the Design Consultant Services Agreement to CHA (formerly Wolverton & Associates, Inc.) in the amount of $25,997.40 for the Wrightsboro Road Improvements Project as requested by the AED. RFQ 19-238. Attachments APPOINTMENT(S) 37.The Richmond County Board of Assessors requests the reappointments of Mr. William B. Lee (D-10) and Mr. Henry F. Middleton (D-9) for 4-year terms beginning April 25, 2021 and ending April 24, 2025. Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 38. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 4/1/2021 2:00 PM March 2021 Years of Service Recipients. Department: Department: Caption:Congratulations! March 2021 Years of Service Recipients. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo HUMAN RESOURCES DEPARTMENT Suite 400 - Municipal Building 535 Telfair Street - Augusta, GA 30901 Phone (706) 821-2303 Fax (706) 821-2867 www.augustaga.gov March 11, 2021 Department Directors & Elected Officials, The Commission on June 16, 2009, adopted the Augusta-Richmond County Employee Incentive Awards Program (EIAP). The program provides a number of initiatives that have been designed to show our appreciation for our dedicated and loyal employees. The ability to recognize and honor our employees’ longevity has been established through our new Years of Service (YOS) program. A complete description of the EIAP and its operating procedures is located on the Human Resources site at http://augwebv017:8080/EmployeeResources/hrcitynet/default.aspx. We are pleased to advise you that for the month of March 2021, the following employee(s) have attained their anniversary date in recognition of 25-50 years of dedicated service and are now eligible to receive their Years of Service pin and certificate: First Last YOS DEPARTMENT FRED OATMAN 25 ENGINEERING JERRIANN THOMPSON 25 SHERIFF’S OFFICE ROBERT BRYANT 25 SHERIFF'S OFFICE SHARON BENNETT 25 FIRE DEPARTMENT OCTAVIOUS REEVES 25 PARKS & RECREATION SUSAN EPPS 30 SHERIFF’S OFFICE DEBRA FREEMAN 35 INFORMATION TECHNOLOGY Please make arrangements to have your employee in attendance at the Commission meeting scheduled for April 1, 2021, for recognition by the Mayor and Commission and presentation of their service pins and certificates of achievement. All persons to be recognized should be in the Commission Chambers by 1:45 p.m. Please let us know whether the employee will or will not attend by contacting me by phone at (706) 826-1377 or via e-mail at fcretella@augustaga.gov, by Wednesday, March 31,2021, 12:00 Noon. Your support and cooperation is much appreciated. With regards, Tony McDonald, Deputy Administrator /fmc cc: Mayor Hardie Davis, Jr. Odie Donald II, Administrator Lena Bonner, Clerk of Commission Commission Meeting Agenda 4/1/2021 2:00 PM Mr. Nelson Smith Department: Department: Caption:Mr. Nelson Smith regarding blight in Sandhill. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo AGENDA ITEM REQT'EST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Com Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Contact Name: Address: Telephone Number: Fax Number: E-Mail Address: for Individual{?resenter Making the Request: 'so^ ( -':h1". t,C o tr-, /Committee: (Please check one and insert meeting date) 4 -l -pQral commission DateofMe.tng W Public Safety Committee Public Services Committee Administative Services Committee Engineering Services Committee Finance Committee Caption/Topic of Discussion to be placed on the ASenda: * t I L,-1h, 11 Please send this request form Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 3090I to the following address: Telephone Number: 7 06-821-1820 Fax Number: 706-821-1838 E-Mail Address: nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,s Office no later than 9:00 a.m. on the Thursday preceding the Commission and Committee meetings of the following week. A five-minute time limit will be allowed for presentations. Commission Meeting Agenda 4/1/2021 2:00 PM Mr. Robert W. Lee Department: Department: Caption:Mr. Robert W. Lee regarding support from Mayor Davis to musical message of hope. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/1/2021 2:00 PM Anti-Discrimination Ordinance Department: Department: Caption:Motion to approve holding a workshop in the next 30 days to discuss the draft of an Anti-Discrimination Ordinance prepared by the Law Department and to determine the path forward. (Approved by Administrative Services Committee March 9,2021) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Draft Augusta, Georgia Anti-Discrimination Ordinance UNLAWFUL DISCRIMINATION Definitions. The following words, terms and phrases, when used in this article, shall have the meaning ascribed to them in this section, except where the context clearly indicates a different meaning: Age means an individual's status as being 40 years of age or older. Business means any person or entity conducting business within Augusta, Georgia, which is required to obtain a license or permit from the Augusta, Georgia. For purposes of this article, no department of any government agency shall be considered to be a business (notwithstanding licensure by Augusta, Georgia). Complainant means an individual that files a complaint pursuant to this article. Compliance Department means the Augusta, Georgia Compliance Department's Equal Employment Opportunity Division. Disability means physical and mental impairments, which shall be interpreted co- extensively with the meaning given to that term under the Americans With Disabilities Act, codified at 42 U.S.C. § 12101 et seq., except that if a person would be considered to have a disability but for the use of a mitigating measure, that person shall nevertheless be considered to have a disability within the meaning of this chapter. Discriminate, discrimination, or discriminatory means any act, policy or practice that, regardless of intent, has the effect of subjecting any person to differential treatment as a result of that person's actual or perceived race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, marital status, familial status, or military status. Employee means any person employed by or seeking employment from any business within Augusta, Georgia. Employee does not include any individual employed by such individual's parents, spouse or child. Employer means a person who employs one or more employees in Augusta, Georgia. Familial status means an individual's past, current or prospective status as a parent or legal guardian to a child or children below the age of 18 who may or may not reside with that individual. Gender identity means the actual or perceived gender-related identity, expression, appearance or mannerisms, or other gender-related characteristics of an individual, regardless of the individual's designated sex at birth. Marital status means an individual's past, current, or prospective status as single, married, domestically partnered, in a civil union, divorced, or widowed. Mediator means a qualified neutral third party that will attempt to assist the complainant and the respondent(s) to arrive at a mutual agreement to resolve a complaint. Military status means an individual's status as one who serves or served in the uniformed services, military, naval or air service, and who was discharged or released under conditions other than dishonorable. National origin means an individual's place of origin or an individual's ancestors' place of origin. Place of public resort, accommodation, assemblage, or amusement means any place, store, or other establishment, either licensed or unlicensed, that supplies accommodations, goods, or services to the general public, or that solicits or accepts the patronage or trade of the general public, or that is supported directly or indirectly by government funds. The term does not include any private club, bona fide membership organization, or other establishment that is not in fact open to the public. Religion means all aspects of religious belief, observance and practice. Religious organization means an entity which conducts regular worship services or is qualified as a religious organization under section 501(c)(3) of the Internal Revenue Code of 1986, as now or hereafter amended, that is not required to file IRS Form 990 return of Organization Exempt from Income Tax, under any circumstances. Respondent means an individual or business accused of violating this article in a complaint. Sexual orientation means an individual's actual or perceived orientation as heterosexual, homosexual, bisexual, pansexual or asexual. Unlawful practices. (a) It shall be an unlawful discriminatory practice for a business, because of the race, religion, color, sex, disability, national origin, ancestry, sexual orientation, gender identity, age or military status of any person, to refuse to hire or employ such person or to bar or discharge such person from employment or to otherwise discriminate against such person in compensation or in terms, conditions or privileges of employment, or to follow any employment procedure or practice which, in fact, results in discrimination, segregation or separation. (b) It shall be an unlawful discriminatory practice for a business to discriminate against any person in the terms, conditions or privileges of sale or rental of real property, or in the provision of services or facilities in connection therewith, because of race, religion, color, sex, disability, familial status, national origin, ancestry, sexual orientation, gender identity or military status, or to discriminate against any person in such person's use or occupancy of rental housing because of the race, religion, color, sex, disability, familial status, national origin ancestry, sexual orientation, gender identity, or military status of the people with whom such person associates. (c) It shall be an unlawful discriminatory practice for any business, as defined herein being the owner, operator or manager of any place of public accommodation, to refuse, deny or make a distinction, directly or indirectly, in offering its goods, services, facilities, and accommodations to any person as covered by this article because of race, religion, color, sex, disability, national origin, ancestry, sexual orientation, gender identity, age or military status. Notwithstanding the above, nothing in this article shall be construed to prevent any business as defined in this article from offering, affording or providing any additional benefit or additional discount to a person because of such person's military status. (d) It shall be an unlawful discriminatory practice under this chapter for any business, person, or entity conducting business in Augusta, Georgia for which a license or permit is required to aid, abet, incite, compel, or coerce the doing of any act defined in this chapter as an unlawful practice; or to intimidate, harass, retaliate, obstruct or discriminate against a person in any manner because such person has: (i) complied with or proposes to comply with the provisions of this chapter or (ii) has filed a complaint with Augusta, Georgia's Compliance Department pursuant to this chapter or (iii) has taken other legal action pursuant to this chapter or (iv) has testified or assisted in any proceeding or investigation under this chapter or (v) has opposed any practice made an unlawful practice under this chapter, or to attempt, directly or indirectly, to commit any act defined in this chapter as an unlawful practice; or to apply any economic sanctions, or deny accommodations or membership privileges because of a person's compliance with the provisions of this chapter; or coerce, intimidate, threaten, or otherwise interfere with any person in the exercise or enjoyment of, or on account of his or her having exercised or enjoyed, or on account of his or her having aided or encourage any other person in the exercise enjoyment of any right granted or protected under this chapter. Exclusions from discriminatory practices. Notwithstanding the foregoing, the following are not discriminatory practices prohibited by chapter/Section ____________ of this article: (a) A religious corporation, association, or society that employs an individual of a particular religion to perform work connected with the performance of religious activities by the corporation, association, or society. (b) An employer who observes the conditions of a bona fide affirmative action plan or a bona fide seniority system which is not a pretext to evade the purposes of this article. (c) A business is not required to hire unqualified or incompetent personnel. (d) This ordinance does not prohibit an employer from requiring an employee, during the employee's hours at work, to adhere to reasonable and equitable dress or grooming standards not prohibited by other provisions of federal, state or local law, provided that all employees are permitted to dress in a manner consistent with their gender identity. (e) A business is not required to make changes to any existing facility that would require a building permit, except as otherwise required by law. (f) This article does not prohibit a religious organization from limiting its non-commercial accommodations, advantages, facilities, membership, and privileges to persons of the same religion. (g) This article shall not be construed in such a way as to violate any person's rights under the United States Constitution or the Georgia Constitution. Enforcement. (a) Complainant. Any individual who believes they have been aggrieved by an alleged violation of this article may make, sign and file an original and two (2) copies of a complaint with the Augusta, Georgia Compliance Department. (b) Who may file complaint. Any individual claiming to be aggrieved by an alleged unlawful discriminatory practice which allegedly occurred in Augusta, Georgia may make, sign and file a complaint. (c) Form of Complaint. Any person aggrieved by a potential violation of this ordinance may file a complaint with the Compliance Department on a form to be provided by the Compliance Department. The Compliance Department shall not accept any complaint that is incomplete. (d) Time of filing. Any such complaint must be filed within 90 calendar days of the alleged unlawful discriminatory practice. If the alleged unlawful discriminatory practice is of a continuing nature, the date of its occurrence shall be deemed to be any date subsequent to its inception, up to and including the date of cessation. (e) Manner of filing. The original complaint may be filed by personal delivery or certified mail, addressed to: Augusta Compliance Department, ATTN: EEO Division, 535 Telfair Street, Suite 530, Augusta, GA 30909. The date of filing shall be deemed to be the date of personal delivery or postmark date of the certified mailing. (f) Service. Within fourteen (4) calendar day of receiving the complaint, the Compliance Department shall serve a copy of the complaint upon the respondent(s), via certified mail, return receipt requested. (g) Within forty-five (45) days after receiving a complaint, the Compliance Department shall conduct an investigation of the allegations contained within the complaint. Such investigation may be made by field visit, written or oral inquiry, conference, or any other method or combination thereof deemed suitable in the discretion of the Compliance Department. (h) Upon investigation of the Complaint, the Compliance Department shall refer the complaint to a mediator for nonbinding mediation. Notice of mediation will be sent to the complainant and alleged violator ten business days in advance. Participation is voluntary, however the case shall be dismissed should the complainant not attend or show just cause for not participating. Any mediation hereunder shall be conducted in accordance with procedures to be established by the mediator. (i) If within fifteen (15) business days of the conclusion of mediation, either party notifies the Compliance Department in writing that such person is dissatisfied with the results, or if the Respondent elects not or failed to participate in mediation, the complaint shall be referred back to the Compliance Department, and the Compliance Department shall cause a copy of the complaint to be delivered to the Marshal's Office of Richmond County. (j) Within seven (7) business days of receipt of a copy of the complaint from the Compliance Department, the Marshal or his or her designee shall cause a copy of the complaint and a summons to be served on the respondent. The summons shall direct the respondent to appear before a judge of the Richmond County Civil & Magistrate Court on a date and time certain for a preliminary determination hearing. For purposes of this section, service shall mean either personal service or service by certified mail, return receipt requested. (k) Prior to the preliminary determination hearing, the Marshal or his or her designee shall cause the original of the complaint, a copy of the summons, and proof of service of the complaint and summons to be filed with the clerk of the Civil and Magistrate Court. (l) The respondent may file with the Civil & Magistrate Court an answer to the complaint at any time prior to the preliminary determination hearing. However, filing an answer is not mandatory and no adverse inference shall be drawn by the respondent's failure to file an answer. (m) At the preliminary determination hearing, the Civil & Magistrate Court Judge shall review the complaint and answer, if any, to determine: (1) whether the complaint is in conformity with the requirements of this article; (2) whether the proceeding is preempted by federal or state law; and (3) whether the complaint demonstrates facts sufficient to show probable cause of a violation of this article. Upon such determination, the Civil & Magistrate Judge shall enter a written order, expressly stating the foregoing determinations and either dismissing the complaint or scheduling the matter for a trial on the merits of the alleged violation on a date not less than sixty (60) days from the date the written order is filed. (n) In the event the Civil & Magistrate Judge determines that there is probable cause and the Solicitor of Richmond County Civil and Magistrate Court determines that there is just cause to proceed and that the alleged violation should be prosecuted, the Solicitor shall, within fifteen (15) days of the date the written order is filed, draw up, file with the Clerk of Civil and Magistrate Court, and serve upon the respondent a formal accusation or similar charging instrument. For purposes of this section, service shall mean either personal service or service by certified mail, return receipt requested. (o) Upon trial, the burden of proof shall be by a preponderance of the evidence. (p) Nothing in this chapter shall be construed to invalidate or restrict or deny any right or remedy any person may have under federal law or preclude any cause of action in court otherwise provided for the violation of any person’s civil right. Penalty. Any person or business found by the civil & magistrate court to have violated any provision of this article shall be subject to a civil penalty of $500.00 for the first violation and $1,000.00 for each subsequent violations. Any person or business found by the civil & magistrate court to have violated any provision of this article more than once within a twelve (12) month period shall be subject to a revocation of business license. A violation of this Code section shall not be deemed a crime. Commission Meeting Agenda 4/1/2021 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the Regular Meeting of the Commission held on March 16, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda VirtuaUTeleconference - 3tl6l20ll ATTENDANCE: Present: Hons. B. williams, Mayor Pro Tem; Garrett, Sias, Johnson, Frantom, Scott, McKnight, D. williams, Hasan and clarke, members of Augusta Richmond County Commission. Absent: Hon. Hardie Davis, Jr., Mayor. NYVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG OF TIIE TINITED STATES OF AMERICA- RECOGNITION(S) Employee of the Month for February 2021 A. Congratulations! Ms. Patricia Brown as Augusta, Georgia's Employee of the Item Month for February 2021. Action: None IB 2021-16-03 Feb. EOM Brown-rccolade,pdf lB ItemAoorovalsheet.html Motions Y:l'on Motion Textrype Made Seconded MotionBy By Result Presentation is made to Ms. patricia Brown as the Employee of the Month for February 2021. Five (5) minute time limit per deleeation DELEGATIONS B. Mr. Ingram S. carr regarding refund of school tax payments years. for the last four Item Action: None B ItemApprovalshcethtml Motions MotionType Motion Text Presentation is made by Mr. Carc. CONSENT AGENDA lE 2.21-14 report pdf E ltemApprovatsheet.htmt Motions Motion- """" Motion Text'l'ype Made By seconded By Motion Result Made By Seconded Motion By Result (Items l-24) PLANNING l. Z-2L-14 - A request for concurrence with the Augusta Planning Commission Item to approve with the conditions listed below a petition by Hull Barrett PC, on Action: behalf of Walton Plaza Properties LLC, requesting a change of zoning from Approved Zone B-1 (Neighborhood Business) with conditions to Zone B-2 (General Business) affecting property containing 5.42 acres and known iN 3637 Walton Way Extension. Tax Map 023-0-261-00-0 Continued from February meeting. DISTRICT 7 1. The general footprint of the self-storage facility shall substantially confirm to the concept plan filed with this application. 2. Maintain a minimum 166 foot wide natural buffer along the rear of the property. 3. Allow B-2 uses on the property with the exclusion of outdoor or open-air amplified entertainment. 4. No outdoor storage containers or equipment allowed on the property. 5. Meet all applicable regulations set forth in Section 22-l (9) (2) (b) of the Comprehensive Zoning Ordinance. 6. Compliance with regulations at the time of site plan / development start. ^ Motion to approve. Commisioner CommissionerApprove trrririo, Passes 10-0. Sean Frantom sammie Sias Passes 2. Z-21-16 - A request for concurrence with the Augusta Planning Commission Item to approve with the conditions listed below a petition by COEL Development Action: Co., Inc., requesting a Special Exception to establish an Amenity Area for Approved Haynes Station Subdivision Section 12 per Section 26-l(i) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing approximately 5 acres and known as 790 Goodale Drive. Tax Map 079-0-204-00-0 DISTRTCT 3 1. The property shall have a sign posted on nearby lots on Goodale Drive stating "Future Home of Pool/Amenity Area" before any additional lots are sold and until the amenity area is built and a Certificate of Occupancy (CO) is issued. 2. A fence and solid vegetative screen (trees and shrubs) per the requirements of the Augusta Tree Ordinance for side buffers shall be required along the western and southern property lines of the amenity area, adjacent to residential lots. 3. A streetyard meeting the requirements of the Augusta Tree Ordinance will be required along Goodale Drive to reduce noise for nearby residential lots and screen the pool, as well.4. The pool area must meet all State of Georgia and Richmond County Health Dept. codes for safety and ADA compliance. Hours of operation for the pool shall be clearly posted and all outdoor activities must cease at 11:00 pm. 5. Signage for the amenity area must meet Richmond County Health Dept., City of Augusta code and Comprehensive Zoning Ordinance regulations. 6. Lighting shall be designed to be directed away from adjacent residentially zonedldeveloped properties. There shall be no "light trespass" for any after-hours security lighting utilized by the amenity area. Light levels at the property lines, adjoining residential properties, should not exceed 0.1 footcandles (fc). 7. There shall be no parking signs posted along Goodale Drive within 150 feet of the subject property in all directions to discourage parking from the amenity area in front of adjacent residential lots.8. Due to the vast number of lots in Hayne's Station Subdivision, golf cart parking, at arate to be set by the Director of Planning and Development, must be provided onsite adjacent to the proposed onsite parking area. This area may be grassed, but parking spaces must be clearly delineated with wheel stops and the riding surface in this area must be sufficient to support the weight of a golf cart, either by use of grass mats, porous grass pavers, grass protection mesh, or some other mechanism sufficient to keep the area from rutting and / or prevent degradation of the golf cart parking area due to weather or frequent use. Signage must denote the requirement for golf carts to park in the golf cart parking area. 9. The amenity area (pool house, pavilion, the pool structure/deck and parking) shall meet all applicable City codes and regulations at the time of plan submittal, especially those that relate to size, height, lot coverage and setbacks from property lines. lB 2.21-16 report,pdf E ItemArorovalsheet.html Motions Made By a ,-,-,---- Motion to approve. Commisioner CommissionerApprove *ltio, Passes 10-0. Sean Frantom Sammie Sias Passes 3. Z-21-18 - A request for concurrence with the Augusta Planning Commission Item to approve with the conditions listed below a petition by PLM of Augusta Action: Properties LLC, on behalf of Vivian H. Rhodes, requesting a change of zoning Approved from Zone R-lA (One-family Residential) and Zone B-1 (Neighborhood Business) to Zone LI (Light Industry) affecting property containing approximately l1 acres and known as part of 2910 Milledgeville Road. Part of Tax Map 070-4-001-00-0 DISTRICT 2 1. A Concept Plan, with all required information, be submitted for review by the Development Review Committee (DRC) prior to formal submission of a Site Plan. 2. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. 3. Tree Ordinance compliance will be required, including the requirement for a 6' solid board fence, large trees 45' on center and shrubs against any residentially zoned or residentially used properties. A breakaway fence may have to be used, at the discretion of the Planning Director, to adhere to Flood Ordinance requirements in the floodplain, and no fence may be allowed in the floodway, therefore, vegetative measures alone will have to be used for screening purposes to meet the intent of the Tree Ordinance. 4. The project will be oriented such that the proposed warehouse and the related parking areas and drive aisles are not in the mapped Special Flood Hazard Area (floodplain) and a No Rise Certification will have to be submitted to ascertain that the proposed development will not negatively impact the existing floodway / floodplain in that area. 5. No fill, including woody debris, may be brought in from offsite onto the subject property. 6. A wetlands survey may need to be performed to ascertain the extent of "present day" wetlands on the property. No wetlands impact will be allowed unless the wetlands are mitigated "one for one". A Corp of Engineers Permit will be required prior to issuance of a Land Disturbance Permit I any disturbance of the wetlands. 7. The use of the subject property is limited to a landscape company and no storage of landscape-related materials may be located within the limits of the Special Flood Hazard Area (floodplain) or floodway. Any outside storage of landscape-related materials, outside of the Special Flood Hazard Area (floodplain) must be secured to prevent floatation or lateral movement, including the parking of vehicles related to the landscape business. No storage of soil, mulch, pine bark (chips or nuggets), pine straw, or other similar materials, may be located anywhere on the property due to the potential of being washed off of the property by the impacts of floodwaters. Motion Motion Text Type Seconded By Motion Result A ^--^-.^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Sammie Sias Passes 4. Z-21-19 - A request for concurrence with the Augusta Planning Commission Item to approve with the conditions listed below a petition by Nicole Bentley, on Action: behalf of Arthur and Nicole Bentley, requesting a change of zoning from Zone ApprovedLI (Light Industry) to Zone B-1 (Neighborhood Business) affecting property containing 1.38 acres and known as 2529 Milledgeville Road. Tax Map 071-4-009-00-0 DISTRICT 2 1. This development shall substantially confirm to the concept plan filed with this application. 2. Outdoor lighting must be directed away from nearby residences. 3. Maintain a minimum 200 foot natural landscape buffer at the rear of the property. 4. Compliance with regulations at the time of site plan I development start. lB Z.2l-18 reporr.pdf E ItemApprovalsheet.html Motions Motion Motion Textr ype lE Z.2l-19 reportpdf E ItemAoorovalsheet.html Motions Motion - ----- Motion Textrype seconded By Motion Result seconded By Motion Result Made By Made By A ---^_,^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Sammie sias Passes 5. Z-21'20 - A request for concurrence with the Augusta Planning Commission Item to approve with the conditions listed below a petition by Estes Express Lines Action: requesting a change of zoning from Zone HI (Heavy Industry) and Zone A Approved (Agriculture) to Zone LI (Light Industry) affecting property containing 0.73 acres and known as 1606, 1608 and 1610 Nixon Road. Tax Map 099-0- 066-00-0, 099-0-065-00-0 and 099-0-067-00-0 DISTRICT I t. The Concept Plan, supplied with the Zoning Application, is for illustrative purposes only and does not indicate approval of a Site Plan in the future. 2. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. A streetyard is required on all road frontages of the Estes Express Lines property, for both the future expansion on the subject property and the existing frontage along Doug Barnard Parkway, when the site is developed, along with all other components of Tree Ordinance B Z2l-20 report pdf B ItemApnrovelsheet.html Motions Motion;----- Motion TextI ype ^ Motion to approve.Approve Motion Passes l0-0. Made By Seconded By Motion Result Commisioner Commissioner Sean Frantom Sammie Sias Passes 6. Z-21-22 - A request for concurrence with the Augusta Planning Commission ltem to APPROVE with the conditions listed below a petition by Great Southern Action: Homes, on behalf of James Edward Lee, requesting a change of zoning from Approved Zone A (Agriculture) and Zone R-MH (Manufactured Home Residential) to Zone R-lD (One-family Residential) affecting property containing 37.59 acres and known as 3810 Peach Orchard Road. Tax Map 181-l-001-00-0 DISTRICT 6 1. This development shall conform to the concept plan filed with this application, following changes made to comply with Augusta Engineering and Georgia Department of Transportation (GDOT) standards. 2. Sidewalks must be provided on at least one side of the street within the development and comply with ADA standards. 3. A traffic impact study meeting the criteria of the Augusta Engineering department is required prior to site plan submission to aid in resolving potential access issues such as acceleration / deceleration lanes. 4. All new streets must meet the minimum specifications of Augusta Engineering and Fire Departments. 5. A minimum 10 foot street yard buffer is required within the site along Peach Orchard Road. 6. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. 7. Street Lights will need to be installed and operating (or bonded) prior to Final Plat approval. 8. Water Quality will be required and should include one-inch runoff reduction. Any existing ponds shall not be used for Water Quality Stormwater Maintenance Agreement. The project shall substantially comply with all development standards and regulations set forth by the City of Augusta, Georgia at the time of development. @ L2l-22 reoort.pdf B ItemApprovalSheet.html Motions Motion Type Approve Motion Text Motion to approve. Motion Passes 10-0. Made By Seconded By Motion Result Commisioner Commissioner sean Frantom Sammie Sias Passes PUBLIC SERVICES 7. Motion to approve New ownership: A.N. 21-08: A request by Lisa Item Fehrenbach for a retail package Beer & Wine License to be used in connection Action: with Food Lion #2860 located at 2803 Wrightsboro Rd. District 3. Super Approved District 10. (Approved by Public services committee March grz02l') 8. E AN-zr-og.por lE ItemApprovalsheet html Motions Motion- ----- Motion Text'l'ype Made By Seconded By Seconded By A .^_-^--^ Motion to approve. CommisionerApprove Motion Passes l0-0. Sean Frantom Motion to approve Alcohol Ordinance Code Title 6, Chapter 2, Article l, definition of premises, hours of sale on clarity, regulations for tasting events license revisions for clarity. (Approved second reading) B alconol onorNeNcr lur,NnnmNr 2oztoz09.oocx IB ItemApprovalsheet.html Motions Motion;- ---- Motion Text Made ByI ype Commissioner^ PassesDammle Jlas amendments to the Augusta, Georgia Item Alcoholic Beverages, to include a Action: Sunday, brown bagging revisions for Approved at package stores, and single event by the Commission March 21 2021 - Motion Result Motion Result a .,., Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Sammie Sias Passes 9. Motion to approve the Colonial Oil Industries Gasoline Contract for the Item Augusta Regional Airport. (Approved by Public Services Committee Action: March 912021) Approved lB Colonial Oil Industries Contract.pdf lE Invitation to Bid sent to newspaper.docx B zt-oto tLs.por E Recommendation Letter from Departrnent.pdf IB2l-010 Ptap Holders Listpdf B ItemApprovalsheet html Motions Motion Motion ir;;' Motion Text Made By Seconded By Result ^ Motion to approve. Commisioner CommissionerApprove vtotion Passes 10-0. Sean Frantom Sammie Sias Passes 10. Motion to approve allowing the Planning & Development Department Item prepare an Alcohol Ordinance amendment and bring back to the Commission Action: as a proposal for approval to include Indoor Amusement and Recreational Approved Gaming as an additional business type to be included as eligible for an Incidental Alcohol License'..... Incidental Alcohol License regulations: no more than 25o/o annual sales can be from the selling of alcohol; cannot sell alcohol on Sunday; Alcohol sales stop at 10PM (Approved by Public Services Committee March 9,2021') E ItemAnorovalsheet.html Motions X:11"" Motion rext Made By seconded By fffiirype a - ---- -- Motion to approve. Commisioner CommissionerApprove vtotion passes l0-0. Sean Frantom sammie Sias Passes 11. Motion to approve the Contract Extension with Sterling Restaurant Group as Item approved by the Augusta Aviation Commission on February 12, 2021. Action: (Approved by Public Services Committee March9,202l) Approved [e 2021-2-25 Sterlinq Restaraunt Lease Apreement Fourth Amendment- RNM Draft'docx E It€mApprovelsheet.htmt Motions Motion Result a -_..^_-^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Sammie Sias Passes 12. Motion to approve the Hangar Lease with Textron SpecializedVehicles with Item a term of three years as approved by the Augusta Aviation Commission on Action: December 10,2020. (Approved by Public Services Committee March 9, Approved 2021) r#:" Motion rext Made By Seconded By Seconded By Seconded By Motion Result Motion Result B textron lease.pdf IB ItemAoorovalsheet.html Motions x:jt1" Motion Text Made ByI ype a _^_^- ^___ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom sammie Sias Passes ADMINISTRATIVE SERVICES 13. Motion to approve bid award of contract to furnish and install roller shelving Item in the Records Retention Annex, in the amount of $81,644.50, to the Clyde Action: Castleberry Company of Covington, GA (Bid #20-283). (Approved by Approved Administrative Services Committee March g, 2021) B 20-283 Advertisement to Paper.docx E zo-283 tar.par [B 20-283 Department Recommendation and Justification for overbudget - needs approval from Ms. Sams.pdf IE Revised Pricing - Clyde Castleberrv Co..pdf e 20-283 Planbolders.pdf lB Bid Item #20-283 Records Retention Deed Docket Storaqe System - Pre-Bid Meeting,xlsx E ltemApprovalsheet html Motions il,'J."' Motion Text Made By a _-___.--, Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom s";;;i;^ Passes 14. Motion to approve the purchase of two pickup trucks, at a total cost of Item $44,490, to Allan Vigil Ford for the Augusta Regional Airport (Bid 20- Action: 265). (Approved by Administrative Services Committee March 9,2021) Approved E 20-265 - Airport F-150.pdf E 20-265 Advertisement to Paper.pdf B zo-zos tln.par lB Avietion Commission Anoroval.odf E 20-265 Airport Recommendation of Award.pdf {B Mail List and Demandstar Planholders.ndf E ltemApnrovalsheet html Motions Motion Motion- ""'"'- Motion Text Made By Seconded ByType Result ^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Sammie sias Passes 15. Motion to approve the purchase of two Heavy Duty Shredders at a total of Item $38,365.98 to Whitaker Brothers Business Machines Inc. of Rockville, MD Action: for the Central Services Department-Records Retention Division (Bid 2l- Approved 135). (Approved by Administrative Services Committee March 912021) E Coov of 2l-135 Tab Sheet Commercial Shredders.odf E HSM Powerline SP 4040 Soec Sheetodf B 2l-135 Advertisement to Paper.docx E zt-l3s tlr.nar lE 2l-135 Deoartrment Recommendation of Award.odf IH 21-135 Plan_Holders Listpdf B ltemAoprovalSheet,html Motions Motion:-"'-- Motion Text Made By Seconded By fffi,"'t'ype ^ Motion to approve. Commisioner Commissioner n^.Approve Motion Passes 10-0. sean Frantom sammie Sias rasses 16. Motion to accept FY 2020 GDOT Transportation Alternatives Planning Item Funding Grant Award to Study the Intersection of Wrightsboro Rd. at Action: McCauley St. RFQ 20-232.(Approved by Administrative Services Approved Committee March 9, 2021) E Award Recommendation.odf lB Beacon Strtion Scooe of Work 021020.odf E Beacon Station TAP Aoolication.odf B Recommendation of Award.odf E pnooozgq.por lB ItemAoorovalsheet html Motions X:11" Motion Text Made By seconded By Motionlype - ------ -" --------- -r Result a ^-^-.^_.^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. sean Frantom sammie sias Passes 17. Motion to accept HCDs Motion to: a) approve the Georgia Department of Item Public Health (GDPH) Intergovernmental Agreement, b) accept Action: $2,675,029.44 in HUD Program funds for program implementation, c) allow Approved HCD to createladminister an Augusta, GA Lead Grant Hazard Reduction Program (LGHR) - in partnership with the Georgia Department of Public Health, d) allow HCD to hire fwo (2) FT staff persons to provide program implementation, and e ) instruct finance department to add available funding to HCDs budget (upon receipt) for immediate use and implementation. (Approved by Administrative Services Committee March 912021) E HCD GADPH Leed Hazard Agreemetrt.pdf B ltemApprovalsheet.html Motions Motion r{-1:_-,m , rr r Motion- ----- Motion Text Made By Seconded ByI YPe '''--- -r Result a.-.-.._ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Sammie Sias Passes PUBLIC SAFETY 18.Motion to approve creating a committee as Chairman, Sammie Sias, Dennis Williams Clark along with the Administrator continue discussions of the MOU with Gold Safety Committee March 912021) composed of. Ben Hasan Item Brandon Garrett, and John Action: and Attorney to further Approved Cross. (Approved by Public {B 2021-09-03 Amended MOU with Gotd Cross"pdf E 2021-09-03Motl-Gold cross AusustJolg.pdf lB ItemApnrovalsheet.html Motions Motion Motion Text'r'ype Motion to approve appointing a sub- committee to develop and recommendation key criteria, guidelines and performance standards for ambulance service in Richmond County for the protection of the citizens in Richmond County. The committee will consist of Commissioner Approve Dennis Williams, Commissioner Sammie Sias, Commissioner John Clarke, Commissioner Brandon Garrett and Commissioner Ben Hasan as its Chair and also the Administrator, General Counsel, 911 Director and the Fire Chief or his representative. Motion Passes l0-0. seconded By fffilMade By Commissioner Ben Hasan Commissioner Brandon Passes Garrett 19. Motion to approve the renewal of the Mutual Aid Agreement with the ltem Savannah River Site Fire Department and to authorize the Mayor to execute Action: Approved the appropriate documents.(Approved by public safety committee March9,2021) B SGM prinrer2t0208l4260.pdf E ltemAonrovalshect html Motions *j:'" Motion Text Made By seconded By MotionIYPe -.---- -r Result a.__-..- Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Sammie Sias Passes F'INANCE 20. Motion to approve funding for the January 5, 2O2l General and Special Item Election Runoff and remaining 2021 elections. (Approved by Finance Action: Committee March 9r202L) Approved B 2020 and 2021 election exnenses a 2-18-202l.pdf IB ItemAoorovalshect.html Motions X:t:" Motion Text Made By seconded By MotionIYPe - ---- -r Result a Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Sammie Sias Passes ENGINEERING SERVICES 21. Motion to approve an agreement with the Phinizy Center for Water Sciences Item to manage public access and educational activities related to the constructed Action: wetland treatment system at the James B Messerly Water Pollution Control Approved Plant. (Approved by Engineering Services committee March g,z02l) IB 2021 AuqustrUtilities.PhinizvCenter.Asreement ndf B ltemAoorovalsheet.html Motions [,'J."' Motion Text Made By seconded By #r[il Approve Motion to approve. Commisioner Commissioner Passes Motion Passes 10-0. Sean Frantom Sammie Sias 22. Motion to approve change order for the Cityworks/enQuesta integration ltem project ..rrr.rt1y in progress in the amount of $41,000.00 for the Augusta Action: Utiiiti.t Metering ind- Customer Service Division and integrate with Approved enQuesta CIS software (ITB 12-221).( pproved by Engineering Services Committee March 9, 2021') IB Illeterins Chanse Order 02.ndf E ItemAonrovalSheet.htmt Motions Motion ^ r rn- Motion -^"""- Motion Text Made By Seconded ByType rYrurrv' ! var rrres! sJ Result ^ Motion to approve. Commisioner CommissionerApprove vtotion Passes l0-0. sean Frantom Sammie Sias Passes 23. Motion to approve Bid Recommendation for Instruments for Water Plants Item (Bid Item 20-210). (Approved by Engineering Service Committee March Action: 9,2021) APProved lB 20-210 Advertisement to Paper.docx lB 20-210 Pre-bid Attondees.xtsx E zo-zto tar.oar B Bid-20-210 Department Recommendetion of Award.Ddf IE 20-210 Plan Holders List.pdf @ ItemAoorovalsheet html Motions Motion Motion Text Made By seconded By Motion I ype rrrrurr r lar rvrssv .-J vllvrrsle vJ ReSUIt a -.^..^--^ Motion to approve. Commisioner CommissionerApprove vtotion Passes l0-0. Sean Frantom Sammie sias Passes PETITIONS AND COMMUNICATIONS 24. Motion to approve the minutes of the Regular Meeting of the Item Commission held on March 2, 2021 and the Special Called Meeting on Action: March g,20}l. APProved B ItemApprovalsheet html Motions X:t:"' Motion Text Made By seconded By MotionrYPe uvlv'uu\r,J Result a -... Motion to approve. commisioner commissionerApprove Motion passes l0-0. Sean Frantom sammie Sias Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 3t16t2021 AUGUSTA COMMISSION REGULAR AGENDA 3n6t2021 (Items 25-32) ENGINEERING SERVICES 25. Motion to approve Amendment No. 9 to Agreement with ESG Operations, Item Inc. to establish the final budget amount for 202l (No recommendation Action: from Engineering Services Committee March 9, z0zl) Approved E 210107 AMENDMENT NO 9 Aususta 2021 (vers).pdf lB ItemAonrovalsheet.html Motions f#:'" Motion rext Made By seconded By HTil Motion to approve. Voting No: ^ Commissioner C Commissioner Approve Uii[h. Smith_ ,:::,':'l::" Brandon passes McKnight. ammte slas Garrett Motion Passes 9-1. 26. Motion to authorize the execution of a Joint Funding Agreement with the U. Item S. Department of the Interior U. S. Geological Survey (USGS) for the Action: operation, modeling and analyzing of monitoring wells to.investigate water Approved lwels and water quutity for Augusta's groundwater production facilities. (No recommendationfrom Engineering Service Committee March 9, 2021) B 2021 Prooosed Aereement 21MPJFAG0000006 Augusta.odf E ltemAoorovalSheet.html Motions ryJ:" Motion rext Made By Seconded By Motion Result Seconded Motion By Result Dies for lack of Second Made Seconded Motion By By Result ^ Motion to approve. Commisioner CommissionerApprove vtotion Passes 10-0. sean Frantom Sammie sias Passes APPOINTMENT(S) 27. Motion to approve the appointment of Brandon Dial to the Urban Item Redevelopment Agency (URA) replacing Brad Owens. (Requested by Action: Commissioner Brandon Garrett) Approved E 2021-16-03 0urban Redevelopment Aqencv (URA) 17.pdf E sKrr, c65821031018470.odf IB ItemAoprovalSheet.html Motions Motion Type Delete Motions Motion Type Motion Text Made By Motion to delete this item from the uommlssloner agenda. Sammie Sias Motion Text Mr. D. Williams nominates Mr. Brandon Dial to take the place of Mr. Brad Owens due to his change of residence. Mr. Sias abstains. Motion Passes 9-0 -1. Passes Motions Y:l''" Motion rextr ype Motion to approve Approve closing the nominations. OTHER BUSINESS B ltemApprovalsheet html Motions Motion Motion TextI vne Motion to approve resuming Commission meetings in the Approve Chamber on May I with the recommendation to hold a workshop. Made By Seconded By Motion Result on May 1, Item Action: Approved Motion Result Made By Commissioner Ben Hasan Seconded By 28. Discuss resuming in-person meeting in the Commission Chamber 2021- (Requested by commissioner catherine s, McKnight) Commissioner Catherine Smith- McKnight Commissioner Brandon Garrett No action is taken on this motion due to the passage of the substitute motion. Motions Motion Motion Textrype Approve Substitute motion to resume Commission meetings in the Chamber on May 1, continue to have virtual committee meetings and hold a workshop with DPH in the middle of April. Voting No: Commissioner Made By Seconded By f*iii Commissioner Commissioner Passes Ben Hasan Catherine Smith- McKnight Brandon Garreff. Motion Passes 9-1. 29. Motion to approve the rescheduling of the Commission's Wednesday, March Item 31, 2021..[.r1u, meeting to Thursday, April 7,2021 ' Action: Approved lB ItemAnnrovalSheet html Motions Motion . rf,- i- n-- cr^^^-r^r D-, Motion - ""'"- Motion Text Made By Seconded By Resultrype Motion to aPProve with the addition of a _---_^_-^ scheduling the Special commisioner commissionerApprove Lirr.o Meeting on that Sean Frantom sammie sias Passes day at 12:30 P.m. Motion Passes l0-0. ADDENDUM 30. Motion to approve Augusta Regional Airport request for a month-to-month Item contract extension with Hall Marketing. (Requested by Commissioner Ben Action: Hasan) APProved B Hall Marketinq Contract Extension.odf lB ItemAnnrovalSheet html Motions Motion Made Seconded Motion -^"""^' Motion TextType r'rurrv. I var By BY Result It was the consensus of the Commission that this item be adeed to the agenda without objection. Motions Motion;:.-^ - Motion Text Made By Seconded Bv HJilrype ^ - Motion to approve. Commisioner Commissioner DoApprove i;;;i;; Passes 10-0. sean Frantom sammie sias rasses 31. Motion to approve a request Broad Street. (Requested by for moving AED resources from Commissioner Sammie Sias) Eagle Way to ltem Action: Approved B ItemAoorovalsheet html Motions ffit:'" Motion rext Motions $otion Motion TextI ype Motion to approve and to take into consideration and Approve include what the Engineering Department desires at this site. Motion Passes l0-0. lB Relocation of Tralfic Ensineerinp.odf lE ItemApprovalsheet.html Motions fltion Motion Textr ype Made By Seconded By f.'rtil It was the consensus of the Commission that this item be added to the agenda without objection. Made Seconded MotionBy By Result Commissioner Brandon Passes Garrett Commissioner Sammie Sias 32. Motion to approve and authorize two-phase relocation improvements process Itemto permanently relocate the Augusta Engineering (AED) traffic Engineering Action:1947 Eagle Way location operation to 1568 Broad Street acitity p.r epprovedrelocation plan attached in Exhibit A. Approval also includes i) allocation not to exceed $500,000 for completion of relocation renovations as phase One (1) improvements, and ii) completion and submittal of phase Tworelocation improvements construction plan and funding source(s) by April l3to Augusta commission for phase 2 improvements final approval. (Requested by Commissioner Brandon Ganett) Made Seconded MotionBy By Result Motions Motion Type Motion to aPProve and to take into consideration and Approve include what the Engineering DePartment desires at this site. Motion Passes 10-0. It was the consensus of the Commission that this item be added to the agenda without objection. Motion Text Made BY Commissioner Sammie Sias Commissioner Brandon Passes Garrett LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 33. Motion to auth orize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Seconded By fffil Item Action: None www.augustaga.gov Commission Meeting Agenda 4/1/2021 2:00 PM Disctrict 3 appointment Department: Department: Caption:Motion to approve the appointment of Ross Trulock to the Board of Zoning Appeals and Sheri Brunkow- Public Facilities Board; ARC Tree Commission- Keith Henry; Augusta Canal Authority- Russ Gambill ARC Transit Citizens Advisory Board- Christine Lowery; Riverfront Development Board- Matt Murphy; ARC Planning Commission- George Locke McKnight; ; L. A. Green- HCD Citizens Advisory Board; Citizens Small Business Advisory Board- Colis Ivey representing District 3. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Clerk of Commission Commission, Authorities, & Boards Talent Bank Application Title First Name * Middle Name * Last Name * Suffix Date Of Birth* Address* Home Phone* Work Phone Registered Voter* Marital Status * Education* Race * Gender * Occupation* Interests Commissions, Authorities, & Boards Mr. Jonathan Ross Trulock 4/4/1983 City Augustat State / Province / Region Georgia Postal / Zip Code 30904 Country United States Street Address 2407 McDowell Street Address Line 2 7062671269 7062671269 District 1 District 2 District 3 District 4 District 5 District 6 District 7 District 8 None Married Bachelors White Male Realtor Community Service Volunteer For*Board of Zoning Appeals Click add below to apply for more than one board. * * Email Volunteer For*Augusta-Richmond County Tree Commission Click add below to apply for more than one board. Volunteer For*Augusta Ports Authority Click add below to apply for more than one board. Volunteer For*Augusta-Richmond County Personnel Board Click add below to apply for more than one board. I currently have relatives working for the City of Augusta Yes No I currently server on an Augusta Board, Commission, or Authority Yes No I would like to receive an email confirmation of my submission. Yes No ross@trulockgroup.com Clerk of Commission Commission, Authorities, & Boards Talent Bank Application Title First Name * Middle Name * Last Name * Suffix Date Of Birth* Address* Home Phone* Work Phone Registered Voter* Marital Status * Education* Race * Gender * Occupation* Interests Commissions, Authorities, & Boards Ms. Sherri L Brunkow 7/2/1962 City Augusta State / Province / Region Georgia Postal / Zip Code 30904 Country United States Street Address 2227 Central Avenue Address Line 2 7065895321 7065895321 District 1 District 2 District 3 District 4 District 5 District 6 District 7 District 8 None Divorced Masters White Female Retired Teacher Education, Reading, Music, Art, Nature, History, Business Volunteer For*Augusta Ports Authority Click add below to apply for more than one board. * * Email Volunteer For*Augusta Canal Authority Click add below to apply for more than one board. I currently have relatives working for the City of Augusta Yes No I currently server on an Augusta Board, Commission, or Authority Yes No I would like to receive an email confirmation of my submission. Yes No 2227central@live.com Commission Meeting Agenda 4/1/2021 2:00 PM District 10 appointment Department: Department: Caption:Motion to approve the appointment of Kevin Rhodes to the General Aviation Commission-Daniel Field representing District 10. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/1/2021 2:00 PM District 7 appointments Department: Department: Caption:Motion to approve the appointment of Alexandra Reynolds to the Tree Commission replacing Roger Davis; Josh Keck appointed to the Historic Preservation Committee replacing Dave Barbee. Kigwana Cherry to the Augusta Library Board replacing Sue Pittman representing District 7. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/1/2021 2:00 PM 2021 Thanks Mom and Dad Innovative Program Grant - CJ Mays Department:Parks and Recreation Department Department:Parks and Recreation Department Caption:Motion to approve the 2021 Thanks Mom and Dad Innovative Program Grant for new senior programs at the Carrie J. Mays Family Life Center in the amount of $2000. Background:The Augusta Parks and Recreation Department serves over 200 senior citizens daily with nutrition programs, socialization and health and wellness programs. Analysis:The grant provides the mechanism for Augusta, Georgia to receive a $2,000 grant to add senior social activities at the Carrie J. Mays Family Life Center. Financial Impact:Augusta does not have to match the grant and the program can be implemented within existing programs. Alternatives:1. To approve the 2021 Thanks Mom and Dad Innovative Grant for the Augusta Parks and Recreation Department. 2. To deny, this would result in forfeiting grant funds. Recommendation:1. To Approve Funds are Available in the Following Accounts: fund 220 REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 4/1/2021 2:00 PM 2021 Thanks Mom and Dad Innovative Program Grant - McDuffie Woods Department:Parks and Recreation Department Department:Parks and Recreation Department Caption:Motion to approve the 2021 Thanks Mom and Dad Innovative Program Grant for new senior programs at the McDuffie Woods Community Center in the amount of $2000. Background:The Augusta Parks and Recreation Department serves over 200 senior citizens daily with nutrition programs, socialization and health and wellness programs. Analysis:The grant provides the mechanism for Augusta, Georgia to receive a $2,000 grant to add senior social activities at the McDuffie Woods Community Center. Financial Impact:As part of the grant we would agree to pay the amount over the grant fund ($2,000) for up to $910.00. However, the most recent quote for the equipment would be at or below the grant funds and therefore no match would be required. Alternatives:1. To approve the 2021 Thanks Mom and Dad Innovative Grant for the Augusta Parks and Recreation Department. 2. To deny, this would result in forfeiting grant funds. Recommendation:1. To Approve Funds are Available in the Following Accounts: fund 220 Grant match (up to $910.00): 101-06-1330-5311816 REVIEWED AND APPROVED BY: Cover Memo Cover Memo Submission Date Organization Name Senior Center Name Mailing Address Name of Center Director Center Director Email Center Director Phone Name of Person to Contact about Application Email of Person to Contact about Application Phone Number of Person to Contact About Application Mission Statement & History Board of Directors Client Information Race Client Information Gender Senior Center Innovation Grant Application 2020-09-18 15:00:53 Augusta Recreation And Parks McDuffie Woods Community Center 3431 Old McDuffie Woods Community Center Augusta GA 30906 Frank Booker fbooker@augustaga.gov (706) 771-2656 Calandra Brown cbrown5@augustaga.gov (706) 771-2656 To offer exceptional customer service through a culture of continuous improvement, innovation and sustainability. To make Augusta a nationally recognized leader in Parks & Recreation experiences. Augusta Commission Mayor Hardie Davis, Jr. William Fennoy,Dennis Williams, Mary Davis, Sammie Sias, Bobby Williams, Ben Hasan, Sean Frantom, Brandon Garrett,Marion Williams, John Clarke Age 55-64 Age 65-84 Age 85+ American Indian or Alaska Native Asian Black or African American 6 47 7 Native Hawaiian or Other Pacific Islander White/Caucasion Other (please specify below) Age 55-64 Age 65-84 Age 85+ Male 14 Female 6 33 7 Other Federal Employer Identification Number Organizational Budget Area Agency on Aging Senior Center County Project Title/ Name Project Category Amount Requested Number of Older Adults You Anticipate Serving with Grant Project Budget (Enter expense category (Salary, Equipment, Supplies, etc) and the amount expected to spend each expense category, use the + sign to add additional lines) Budget Narrative (Include a short description of where funds will be spent. Be sure to include any partners contributing to the project with monetary or in-kind support.) 582204274 2000 CSRA Area Agency on Aging Richmond Senior Center modernization Exercise bike 2000 50 Expense Amount Recumbent bike 2000 Recumbent bike additional cost 905.06 Recumbent Bike 2,905.06 includes 10year parts warranty 3 year console warranty 1 year labor warranty $905.06 will come from our annual budget/Augusta Recreation and Parks Grant Narrative McDuffie Woods Community Center Augusta Recreation and Parks Department McDuffie Woods is looking forward to planning and implementing our new and improved wellness program. When the seniors return after our COVID-19 closure, it will be a new breathe of fresh air to socialize while exercising among friends. Our wellness program is in need of equipment. We have a designated fitness room that the seniors will be able to use. Currently, before COVID-19 our seniors did not take advantage of this space for fitness. The clients that we serve are mostly over the age of 70. They needs lots of motivation to remain active and as mobile as possible. Once our seniors are engaged they always enjoy and become excited about their new activity. We plan to have a contest, log forms for each client, and have an award system of goal achievement. However, I believe that modern equipment will help entice our seniors to utilize and take advantage of this beneficial space. A recumbent bike is comfortable on your back and knees, because you sit in a more relaxed position. Less pressure on your joints and allows you to focus more on the cardiovascular benefits of cycling. The purchase of a recumbent bike will be beneficial to all our clients, especially those with neurological conditions. This equipment will serve all skill levels and provide a total body workout. It is our desire to see more of our seniors develop a regular workout routine on this stationary bike. The tremendous health benefits for our clients would improve heart health, respiratory health, and reduce muscle joint pain etc. I can’t wait to see the new and improved exercise and fitness room. McDuffie Woods Senior Center would like to thank you in advance for this opportunity. With your assistance we will be able to continue providing new and exciting adventures for our clients that we consider family. Sincerely, McDuffie Woods Senior Center Augusta Recreation and Parks Commission Meeting Agenda 4/1/2021 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Location: A.N. 21-09: request by Steven A. Brooks for a consumption on premise Liquor, Beer & Wine License to be used in connection with First Watch Daytime Café located at 630 Crane Creek Drive, Ste. 405. There will be Sunday Sales. District 7. Super District 10. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $5,715.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 4/1/2021 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve existing Location: A.N. 21-10: A request by Eric Kinlaw for a retail package Beer & Wine License to be used in connection with The Hive located at 215 10th Street. District 1. Super District 10. Background:This is an Existing Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 4/1/2021 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership Location: A.N. 21- 11: request by Yusufali M. Lorgat for a retail packageBeer & Wine License to be used in connection with Neighborhood 1 located at 2940 Inwood Drive. District 5. Super District 9. Background:This is a New Ownership. Formerly in the name of Martha Oglesby Guy. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 4/1/2021 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership: A.N. 21-12: request by Yusufali M. Lorgat for an on premise consumption Liquor, Beer & Wine License to be used in connection with Sport Bar & Grill located at 2015 Central Avenue. District 1. Super District 9. Background:This is New Ownership. Formerly in the name of David Greenfield. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4,365.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:Cover Memo Cover Memo Commission Meeting Agenda 4/1/2021 2:00 PM Alcohol Ordinance Amendments Department:Planning & Development Department:Planning & Development Caption:Motion to approve Alcohol Ordinance: request approval of amendments to the Augusta, Georgia Code, Title 6, Chapter 2, Article 1, Alcoholic Beverages, to include licensing requirements and definition for Indoor Amusement and Recreational Gaming as a business type that is eligible for an Incidental Alcohol License. Background:At the March 16, 2021 Commission meeting, a motion was approved to allow the Planning & Development Department to prepare an Alcohol Ordinance amendment and bring back to the Commission as a proposal for approval to include Indoor Amusement and Recreational Gaming as an additional business type eligible for an Incidental Alcohol License. Analysis:The proposed amendments will provide that Indoor Amusements and Recreational Gaming enterprises (i.e. escape rooms, axe throwing, and board games) are eligible to apply for an Incidental On-Premise Alcohol License subject to approved regulations that include ‘total revenue generated from the sell of alcohol does not exceed 25 percent of the business’s total annual gross sales of products and /or services at the business’s location’. Financial Impact:Incidental On-Premise Beer: $315.00 Incidental On-Premise Wine: $315.00 Incidental On-Premise Liquor: $1,560.00 Alternatives:Do not approve Recommendation:Approve Funds are Available in the N/A Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Cover Memo ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 6, CHAPTER 2, ARTICLE 1, ALCOHOLIC BEVERAGES, SECTION 6-2-2, SECTION 6-2-19 AND SECTION 6-2-52; SO AS TO DEFINE INDOOR AMUSEMENT AND RECREATIONAL GAMING, CLARIFYING MINIMUM AGE REQUIREMENT FOR EMPLOYMENT AND BEING ON THE PREMISES, ADDING INDOOR AMUSEMENT AND RECREATIONAL GAMING UNDER INCIDENTAL ON- PREMISE CONSUMPTION ALCOHOL LICENSING REQUIREMENTS, AND DELETING SERVING SIZE; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT INCIDENTAL ON-PREMISE CONSUMPTION ALCOHOL LICENSEES WITHIN THE JURISDICTION SHALL COMPLY WITH THE PROVISIONS OF THE AUGUSTA, GEORGIA CODE, AS FOLLOWS: SECTION 1. Title 6, Chapter 2, Article 1, ALCOHOLIC BEVERAGES, Section 6-2-2 is hereby amended by adding new Section 6-2-2 (rr) as set forth in “Exhibit A” hereto. SECTION 2. Title 6, Chapter 2, Article 1, ALCOHOLIC BEVERAGES, Sections 6-2-19 (d) (1) (2) and (3) are hereby amended by deleting these sections in its entirety, AND new Sections 6-2-19 (d) (1) and (2) are hereby inserted to replace the repealed sections as set forth in “Exhibit A” hereto. SECTION 3. Title 6, Chapter 2, Article 1, ALCOHOLIC BEVERAGES, Section 6-2-19 (f) is hereby amended by deleting this section in its entirety, AND new Section 6-2-19 (f) is hereby inserted to replace the repealed section as set forth in “Exhibit A” hereto. SECTION 4. Title 6, Chapter 2, Article 1, ALCOHOLIC BEVERAGES, Sections 6-2-52 (f) (g) (h) and (i) are hereby amended by deleting these sections in its entirety, AND new Sections 6-2-52 (f) (g) and (h) are hereby inserted to replace the repealed sections as set forth in “Exhibit A” hereto. SECTION 5. This ordinance shall become effective upon adoption. SECTION 8. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2021. __________________________ Hardie Davis, Jr. As its Mayor Attest: __________________________ Lena J. Bonner, Clerk of Commission Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2021 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ “EXHIBIT A” (Amended sections are underlined) Sec. 6-2-2. Definitions. The following are definitions of terms as used in this Chapter: (rr) Indoor amusement and recreational gaming means an amusement enterprise wholly enclosed in a building offering games to the general public including, but not limited to, escape rooms, axe throwing, and board games. Sec. 6-2-19. Furnishing to minors - Prohibited. (d) If such conduct is not otherwise prohibited pursuant to section 6-2-26 nothing contained in this section shall be construed to prohibit any person under twenty-one (21) years of age from: (1) Dispensing, serving, selling or handling alcoholic beverages as a part of employment in any licensed restaurant, art shop, personal service establishment, indoor amusement and recreational gaming enterprise, or Augusta Convention and Visitors Bureau, as defined in Section 6-2-2. (2) Being employed in any establishment in which alcoholic beverages are distilled or manufactured; (3) Taking orders for and having possession of alcoholic beverages as a part of employment in a licensed restaurant, art shop, personal service establishment, or Augusta Convention and Visitors Bureau, as defined in Section 6-2-2. (e) Each retail business establishment in Augusta-Richmond County which is licensed to sell alcoholic beverages of any kind shall post in a conspicuous place or places a notice, which shall contain the provisions of the laws of this state which deal with the unlawful sale of such items to underage persons and the penalties for violating such laws. (f) No person who holds a license or is responsible for the day-to-day operation of an establishment holding a license permitting the sale of alcoholic beverages for on-premises consumption shall employ any individual under the age of 21, or allow any individual under the age of 21 to be in, frequent or loiter about the licensed premises unless such individual is accompanied by a parent or legal guardian except as provided herein. This prohibition shall apply regardless of whether or not said establishment on said date or time is operating for the purpose of the sale of alcoholic beverages for on-premises consumption, and regardless of what other type of license or business tax certificate said establishment may have. This section shall not prohibit individuals under the age of 21 from being in a qualified eating establishment, entertainment venue, art shop, personal service establishment, indoor amusement and recreational gaming enterprise, or Augusta Convention and Visitors Bureau, as defined in this Ordinance or attending a special event for which a license for a single event is issued pursuant to this Ordinance, and does not apply to such individuals who are employees of the licensee with assigned duties in the licensed premises. Sec. 6-2-52. License for eating establishment, hybrid restaurants, entertainment venue, art shop, personal service establishment indoor amusement and recreational gaming enterprise, or Augusta Convention and Visitors Bureau; authority to sell for consumption on the premises. (f) For Art Shops, Personal Service Establishments, indoor amusement and recreational gaming enterprise, and the Augusta Convention and Visitors Bureau to be eligible to apply for an ‘incidental on –premise consumption alcohol license’ it must have a permanent physical location; be a public place kept, used, maintained, advertised and held out to the public as a place of business; and such place being provided with adequate and sanitary facilities as specified by the County Health Department. The serving of such on-premise consumption alcohol shall be incidental to the principal business conducted, and at no time can the sell of alcohol be the dominant activity within the business. The total revenue generated from the sell of alcohol under the ‘incidental on – premise consumption alcohol license’ must not exceed 25 percent of the business’s total annual gross sales of products and/or services at the business’s location. The Planning & Development Department staff, upon receiving an application for an ‘incidental on –premise consumption alcohol license’ shall inspect the business to determine if the applicant is meeting the intent of the above requirements and shall advise the Commission the determination of his/her inspection. (g) The licensee for an ‘incidental on –premise consumption alcohol license’ desiring the privilege to sell or otherwise dispense distilled spirits, malt beverages, or wine in accordance with (f) above shall file an affidavit with the Planning & Development Department, certifying under oath that such establishment, if an existing business, derived at least 75 percent of its total annual gross sales income from the sale of non-alcoholic products and/or services at the business’s location during the preceding calendar year or, if a new business, fully intends and expects to derive at least 75 percent of its total annual gross sales income from the sale of non-alcoholic products and/or services at the business’s location during the remainder of the current calendar year. Such an affidavit must be submitted annually with such business’s ‘incidental on –premise consumption alcohol license’ renewal application if it is to be continued. The hours of sale are set forth in Sections 6-2-14 and 6-2-15. (h) While at a business holding an incidental alcohol license, no customer therein shall consume more than two 6-ounce servings of wine, or two 12-ounce servings of beer, or two 1.5 ounce servings of distilled spirits during a three-hour period. (i)The holder of an ‘incidental on - premise consumption alcohol license’ is not eligible to hold an Alcohol Catering License. h) The holder of an ‘incidental on - premise consumption alcohol license’ is not eligible to hold an Alcohol Catering License Commission Meeting Agenda 4/1/2021 2:00 PM Daniel Field Airport Coronavirus (CRRSAA) Grant Department:Daniel Field Airport Department:Daniel Field Airport Caption:Motion to approve the Daniel Field Airport receiving a 100% federal grant from the Coronavirus Response and Relief Supplemental Appropriations Act and approval of the mayor signing a resolution acknowledging the acceptance of said funding. Background:On December 27, 2020, the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) was signed into law, providing nearly $2 billion in economic relief to the eligible U.S. airports, of which the Georgia Non-Primary Airports (General Aviation) will receive $1,510,648. Analysis:The Federal Aviation Administration (FAA) determined Daniel Field Airport as a regional asset airport according to the National Plan of Integrated Airport Systems (NPIAS) and has allocated a $23,000 CRRSAA grant to Daniel Field. This grant is 100% federally funded and will be administered through the Georgia Department of Transportation (GDOT). Financial Impact:CRRSAA funding must follow the FAA's Revenue Use Policy and can be used for payments such as grounds/building repairs and maintenance, supplies, airport utilities and employee payroll incurred beginning on January 20, 2020 (Last January). Sponsors cannot apply for the same expenses that were documented in the previous CARES Act reimbursement program. Alternatives:Deny the recommendation of the Daniel Field General Aviation Commission. Recommendation:It is the recommendation of the Daniel Field General Aviation Commission to approve acceptance of the CRRSAA grant and Cover Memo also to approve the mayor printing on City letterhead and signing the resolution included in this packet. Funds are Available in the Following Accounts: Funds will be set up in Fund 552 for the $23,000 grant. FEDERAL 100% STATE 0% LOCAL 0% EEO Required: NO EEO Department Notified: NO REVIEWED AND APPROVED BY: Cover Memo A RESOLUTION APPROVING ACCEPTANCE OF CORONAVIRUS RESPONSE AND RELIEF SUPPLEMENTAL APPROPRIATION ACT (CRRSAA) 100% GENERAL AVIATION AIRPORT FUNDING THROUGH THE FEDERAL AVIATION ADMINISTRATION AND/OR GEORGIA DEPARTMENT OF TRANSPORTATION (GDOT) FOR ALLOWABLE AIRPORT EXPENDITURES AT DANIEL FIELD AIRPORT. WHEREAS, on 27 December 2020 the Coronavirus Response and Relief Supplemental Appropriation Act (CRRSAA) was signed into law, providing nearly $2 billion in economic relief to eligible US airports, of which the Georgia Non-Primary Airports (General Aviation) will receive $1,510,648; and WHEREAS, the Federal Aviation Administration (FAA) determined that grant amounts for eligible general aviation airports will be based on their National Plan of Integrated Airport Systems (NPIAS) ASSET category, will be 100% federal funds without a local airport sponsor match requirement, and are available to be used on any allowable airport expenses in accordance with FAA’s Revenue-Use Policy, including operations, maintenance, and/or development projects beginning 20 January 2020; and WHEREAS, Daniel Field Airport is an eligible general aviation airport, categorized as a Regional ASSET airport according to current NPIAS report, which has been allocated a $23,000 CRRSAA grant; and WHEREAS, it is anticipated that the FAA intends to award these CRRSAA grants expeditiously to airport sponsors and State Block Grant Program participants, of which the GDOT Aviation Program is a participant; and WHEREAS, when the Daniel Field Airport is requested to execute its CRRSAA grant contract with FAA and/or GDOT Aviation Program, the Augusta Commission desires to accept the grant and to execute and return all required documents swiftly in order to receive the grant for Daniel Field Airport by authorizing Becky Shealy to process all requested and required documents for same; NOW, THEREFORE, be it resolved by the Augusta Commission and it is hereby resolved, by the authority of the same, as follows: The Augusta Commission hereby authorizes Becky Shealy to accept CRRSAA 100% federal funding grant through the FAA’s agent, GDOT Aviation Program, upon notification of a grant contract, and Becky Shealy is authorized to execute and return all required documents swiftly. Adopted the 20th of April 2021. SIGNATORIES Commission Meeting Agenda 4/1/2021 2:00 PM 2020 and 2021 Annual Bid Recommendation of Award Department:Procurement Department:Procurement Caption:Motion to approve due to purchases on the individual purchase orders will exceed $25,000.00 per order. The following annual bid items: Central Services Department - 21-006 Elevator Maintenance Agreement; Environmental Services Department - 21-129 Landscape Maintenance Services; Utilities Department 20-011 Chemicals and 21-055A Chemicals. Background:Each item has been bid through the sealed bid process as directed in the Augusta Procurement Code. The User Departments have reviewed the submittals and has presented a recommendation of award to the Procurement Department. Analysis:The User Departments are responsible for the purchase of the items listed on the individual bids. Financial Impact: Alternatives:Not to award and require the User Departments to follow the purchasing guidelines as listed in the Augusta Procurement Code for each individual purchase. Recommendation:Approve the recommendation as submitted by the User Departments. Funds are Available in the Following Accounts: Various funds provided by the User Departments. REVIEWED AND APPROVED BY: Cover Memo Cover Memo Local Vendors 2020 Amounts Budget Comments 21-006 $33,964.00 $35,000.00 21-129 Local Vendors $37,200.00 $40,000.00 20-011 339443.54 $50,000.00 PROCUREMENT SOURCE SELECTION METHODS AND CONTRACT AWARDS Central Services Department Elevator Maintenance Agreement Thyssekrupp Elevator Environmental Services Department Landscape Maintenance Services Davis Landscape Company Chemicals Utilites Department Aqua Smart Sec. 1-10-48. Generally. Purpose: Sec. 1-10-58. Annual contracts. Purchases on the following annual bid items will exceed $25,000.00 per order: Description Recommended Vendors The following sections provide detailed information concerning the use of the seven (7) source selection methods available for use for the procurement of commodities, services and construction products for Augusta, Georgia. The seven methods are:(1) sealed bids, (2) sealed proposals, (3) special services, (4) quotations or informal bids, (5) sole source, (6) emergency procurement and (7) annual contracts. A significant portion of the Augusta, Georgia Annual Budget is committed each year to various purchase contracts such as raw materials, equipment, equipment parts or components, general supplies, and professional and non-professional services. Therefore, it is essential that maximum value be obtained for each public tax dollar spent. A proven technique for obtaining this goal is through the annual bid contract process, Upon approval of an annual contract by the Board of Commissioners (or the Administrator for annual bids of up to $25,000), any using agency may order supplies or services under such annual contract as needed up to the maximum amount approved in the annual bid. 21-055A 127062.95 $1,000,000.00 $71,164.00Total Sec. 1-10-58. Annual Contracts. Purchases on the following annual bid items will exceed $25,000.00 per order: Upon approval of an annual contract by the Board of Commissioners (or the Administrator for annual bids of up to $25,000), any using agency may order supplies or services under such annual contract as needed up to the maximum amount approved in the annual bid. Chemicals 1.) CarbPure Technologies, LLC 2.) Chemrite, Inc. 3.) Polydyne, Inc. 4.) Unifilt Corp, Inc. 5.) Univar Solutions USA, Inc. Invitation To RE-Bid Sealed bids will be received at this office until Wednesday, January 6, 2020 @ 11:00 a.m. (Opening via ZOOM – ID 995 2347 0753; Password – 497456) for furnishing: RE-BID ITEMS UTILITIES DEPARTMENT - ANNUAL CONTRACT COMMODITY CODE (Bid Items may have more parent codes) Re-Bid Item 21-055A Chemicals 001-998-24; 015-190-00 Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605, Augusta, Georgia 30901 706-821-2422 RE-Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or email to procbidandcontract@augustaga.gov to the office of the Augusta, Georgia Procurement Department by Friday, December 18, 2020 @ 5:00 P.M. No bid will be accepted by fax or email; all must be received by mail or hand delivered. No re-bids may be withdrawn for a period of ninety (90) days after bids have been opened. Invitation for re-bids and specifications. An invitation for re-bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of RE-BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RE-BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail; fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax; all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Revised: 8/3/2016 OFFICIAL 21-055A OFFICIAL TAB SHEET 1 of 2 VENDORS CarbPureTechnologies, LLC 8051 E. Maplewood Ave., Ste 210 Greenqwood Village, CO 80111 Cabot Norit Americas, Inc. 3200 University Ave Marshall, TX 75670 Carbon Activated Corp 2250 S. Central Compton, CA 90220 Chemrite, Inc. 5202 Belle Wood Court, Suite 104 Buford, GA 30518 Pencco, Inc. P. O. Box 600 San Felipe, TX 77473 Polydyne, Inc One Chemical Plant Rd Riceboro, GA 31323 Unifilt Corporation P. O. Box 614 Ellwood City, PA 16117 Univar Solutions USA, Inc. 29601 45th Ave. S. Kent, WA 98032 The Dycho Company, Inc. 412 Meridian Street Niota, TN 37826 Attachment B Yes Yes Yes Yes Yes Yes Yes Yes Yes E-Verify 972943 386498 972568 101238 183453 115171 169321 176511 288043 Save Form Yes Yes Yes Yes Yes Yes Yes Yes Yes 1) Anthracite Cost per 52 lb. Bag NB NB $15.40 NB NB NB $12.9963/bag NB NB 2) Cationic Polymer C339 Cost per Pound NB NB NB NB NB ($0.770/lb x 9.67lbs/Gal. = $7.446/Gallon)NB NB NB Cost per Gallon NB NB NB NB NB $7.446/Gallon NB NB NB 3) Hydrofluorosilicic Acid Re-Bid Opening Bid Item #21-055A Chemicals – Annual Contract for Augusta, Georgia - Utilities Department Re-Bid Due: Wednesday, January 6, 2021 @ 11:00 a.m. via ZOOM Total Number Specifications Mailed Out: 44 Total packages submitted: 10 Total Noncompliant: 1 OFFICIAL 21-055A OFFICIAL TAB SHEET 2 of 2 Re-Bid Opening Bid Item #21-055A Chemicals – Annual Contract for Augusta, Georgia - Utilities Department Re-Bid Due: Wednesday, January 6, 2021 @ 11:00 a.m. via ZOOM Cost per Pound/Gallon NB NB NB NB $2.2491/gal NB NB $1.8000 $2.092/gal* ($0.2092/lb*/$418.40/Ton *) *23% H2SiF6 Assay Adj. Basis; 22.5 Tons Min/Shipment 1st stop free; $75/per stop for each additional stop thereafter. 7-10 WD ARO 4) Potassium Permanganate Cost per Pail NB NB NB $87.91 18 pail minimum NB NB NB $107.25 or $1.9500/lb NB 5) Powered Activated Carbon (PAC) Cost per Pound $1,050.00/20-ton (40,000 lb) $1,180.00/15-ton (30,000 lb) $1,380.00 per ton $1,640.00 $1,219.00 NB NB NB NB NB Minimun Delivery Quanity 15 Tons 20,000 lbs (10 tons)10 tons 10 tons NB NB NB NB NB Total Bid Quote $1,380.00 $319,920.00 $186,014.76 $119,136.00 $62,382.24 $68,700.00 See Exception *****Sterling Water Technologies, LLC , P. O. Box 602; Columbia, TN 38402 - NON-COMPLIANT - LATE SUBMITTAL***** CABOT NORIT AMERICAS INC. AMBER LEWIS OR BID AND CONTRACT DEPT. 3200 UNIVERSITY AVE MARSHALL, TX 75670 UNIFILT CORPORATION JULIE NOCERA OR BID AND CONTRACT DEPT. PO BOX 614 ELLWOOD CITY, PA 16117 UNIVAR USA INC. LINDA CAMPBELL OR BID AND CONTRACT DEPT. 4 STEEL ROAD EAST MORRISVILLE, PA 19067 THE DYCHO COMPANY INC. J. ROBERT SHAMBLIN OR BID AND CONTRACT DEPT. 412 MERIDIAN ST NIOTA, TN 37826 CARBON ACTIVATED CORPORATION NII-AKWEI ACQUAYE OR BID AND CONTRACT DEPT. 2250 S. CENTRAL AVENUE COMPTON, CA 90220 CARBPURE TECHNOLOGIES, LLC TOM STOCKER OR BID AND CONTRACT DEPT. 8051 E. MAPLEWOOD, SUITE 210 GREENWOOD VILLAGE, CO 80111 MOSAIC GLOBAL SALES, LLC HEIDI SCHMITZ OR BID AND CONTRACT DEPT. 13830 CIRCA CROSSING DR. LITHIA, FL 33547 CABOT NORIT AMERICAS INC. AMBER LEWIS OR BID AND CONTRACT DEPT. PO BOX 790 MARSHALL, TX 75671 STERLING WATER TECHNOLOGIES DONALD C. HELWIG OR BID AND CONTRACT DEPT. P.O. BOX 602 COLUMBIA, TN 38402-0602 BURNETT LIME CO., INC. HUGH BURNETT OR BID AND CONTRACT DEPT. 7095 HIGHWAY 11 CAMPOBELLO, SC 29322 ALLIED UNIVERSAL CORPORATION CATHERINE GUILLARMOD OR BID AND CONTRACT DEPT. 3901 NW 115TH AVENUE MIAMI, FL 33178 CHEMTRADE CHEMICALS US LLC BID AND CONTRACT DEPT. 90 EAST HALSEY ROAD, SUITE #200 PARSIPPANY, NJ 07054 GEO SPECIALTY PASTY HALE/ADAM JOHNSON/BRENDA OWENS OR BID AND CONTRACT DEPT. 9213 ARCH STREET PIKE LITTLE ROCK, AR 72206 POLYDYNE, INC. SANDY WELLS/MARK SCHLAG OR BID AND CONTRACT DEPT. 1 CHEMICAL PLANT ROAD RICEBORO, GA 31323 EVER ZINO ANA ARROYO OR BID AND CONTRACT DEPT. 3600 GLENWOOD AVAENUE, SUITE 250 RALEIGH, NC 27612 CARUS CORPORATION SAMANTHA PUMO/BARBIE SMITH OR BID AND CONTRACT DEPT. 315 FIFTH STREET PERU, IL 61354 AQUA SMART, INC. ADAM GROSSBLATT OR BID AND CONTRACT DEPT. 4445 COMMERCE DRIVE, SW ATLANTA, GA 30336 NORWECO INC. ASHLEY SAUNDERS OR BID AND CONTRACT DEPT. 220 REPUBLIC STREET NORWALK OHIO 44857 PENCCO, INC. SARAH DUFFY OR BID AND CONTRACT DEPT. 831 BARTLETT ROAD SEALY, TX 77474 SOLUTION FOR PURIFIEDWORLD LINDA BALL OR BID AND CONTRACT DEPT. 2535 JASON COURT OCEANSIDE, CA 92056 WATER & WASTEWATER TREATMENT CHEMICAL SYSTEM GARY LOUGHMILLER OR BID AND CONTRACT DEPT. P.O. BOX 810 ZELLWOOD, FL 32798 INDUSTRIAL CHEMICALS, INC. BID AND CONTRACT DEPT. PO BOX 660688 BIRMINGHAM, AL 35266 BRENNTAG MIDSOUTH, INC. ANDREW GARDNER/RANDY SMITH OR BID AND CONTRACT DEPT. 4200 AZALEA DRIVE N. CHARLESTON, SC 29405 PENCCO, INC. BID AND CONTRACT DEPT. PO BOX 600 SAN FELIPE, TX 77473 HARCROS CHEMICAL CO. BID AND CONTRACT DEPT. 4030 FAMBROUGH POWDER SPRINGS, GA 30127 CALCIQUEST, INC. BID AND CONTRACT DEPT. 181 WOODLAWN AVE. BELMONT, NC 28012 SHANNON CHEMICAL CORPORATION KIM D'AMBROSIO OR BID AND CONTRACT DEPT. P.O. BOX 376 MALVERN, PA 19355 ACTICARB USA INC. ANA ARROYO 3600 GLENWOOD AVE., SUITE 250-A RALEIGH, NC 27612-4945 OXBOW ACTIVATED CARBON, LLC BRIANA MUÑOZ 2535 JASON COURT, OCEANSIDE, CA 92056 PAGE 1 OF 2 RE-BID ITEM 21-055A CHEMICALS SOUTHERN IONICS BID AND CONTRACT DEPT. PO DRAWER 1217 WEST POINT, MS 39773 SOLVAY FLUORIDES, LLC 3333 RICHMOND AVE. HOUSTON, TX 77098 GENERAL CHEMICAL CORP. BID AND CONTRACT DEPT. 90 EAST HALSEY ROAD PARSIPPANY, NJ 07054 C.N. BROWN, INC BID AND CONTRACT DEPT. PO BOX 6336 NORTH AUGUSTA, SC 29861 JCI JONES CHEMICAL, INC. BID AND CONTRACT DEPT. 1500 TARHEEL ROAD CHARLOTTE, NC 28208 SOLVAY FLUORIDES, LLC BID AND CONTRACT DEPT. 3333 RICHMOND AVE. HOUSTON, TX 77098 KC INDUSTRIES, LLC BID AND CONTRACT DEPT. PO BOX 646 MULBERRY, FL 33860 CHEMICAL LIME CO. BID AND CONTRACT DEPT. 2093 BIG STONY CREEK RD RIPPLEMEAD, VA 24150 SHANNON CHEMICAL CORP. 90 EAST HALSEY ROAD PARISIPPANY, NJ 07054 SHERRY JONES PVS CHEMICALS, INC. 10900 HARPER AVENUE DETROIT, MI 48213 PENCCO CARRIE SHOW/ACCOUNT RECEIVABLES P.O. BOX 600 SAN FELIPE, TX 77473 SWEETWATER TECHNOLOGIES P. O. BOPX 602 COLUMBIA, TN 38401 CARBON ACTIVATED CORPORATION 319 CARBON ACTIVATED DRIVE MOUNT HOPE, WV 25880 NALCO PATRICK ST. JULES OR BID AND CONTRACT DEPT. 1601 W. DIEHL ROAD NAPERVILLE, IL 60563 CHEMRITE, INC. 5202 BELLEWOOD COURT, STE. 104 BUFORD, GA 30518 ALLEN SAXON UTILITIES DEPARTMENT WALKER STREET TESS THOMPSON UTILITIES DEPARTMENT WALKER STREET ODIE DONALD ADMINISTRATOR (ITB ONLY) PHYLLIS JOHNSON LSBOP/COMPLIANCE OFFICE RE-BID ITEM #21-055A CHEMICALS – ANNUAL CONTRACT FOR UTILITIES DEPARTMENT BID DUE: WED., JAN. 6, 2020 @11 AM RE-BID ITEM #21-055A CHEMICALS – ANNUAL CONTRACT FOR UTILITIES DEPARTMENT MAILED: DECEMBER 4, 2020 PAGE 2 OF 2 RE-BID ITEM 21-055A CHEMICALS Invitation To Bid Sealed bids will be received at this office until Wednesday, August 26, 2020 @ 11:00 a.m. (Opening via ZOOM – ID #973 3086 3499; Password – 015636) for furnishing: BID ITEMS UTILITIES DEPARTMENT - ANNUAL CONTRACT COMMODITY CODE (Bid Items may have more parent codes) Bid Item 20-011 Chemicals 001-998-24;015-190-00 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605, Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or email to procbidandcontract@augustaga.gov to the office of the Augusta, Georgia Procurement Department by Friday, August 14, 2020 @ 5:00 P.M. No bid will be accepted by fax; all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail; fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax; all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 23, 30, August 6, 13, 2020 Metro Courier July 23, 2020 Revised: 8/3/2016 OFFICIAL 20-011 OFFICIAL TAB SHEET 1 of 2 Aqua Smart, Inc. 4445 Commerce Dr. SW Atlanta, GA 30336 Carus LLC 315 5th Street Peru, IL 61354 Sterling Water Technologies, Inc. 902 S. High Street Columbia. TN 38401 Yes Yes Yes Yes Yes Yes 368582 30030 11815 Yes Yes Yes Item #Description Dry Blended Phosphate Proposed Dose (ppm)0.50 PPM (4.17 Pounds Per MGD) .5 mg/l 4.17 lbs of product per million gals of treated water; 4.17 lbs x $7.8813 per million gals of treated water x 6.3 MGD x 365 = $18,123.05 Estimate 1.5 ppm (Feed the same dosage as present product) CP 2060D, MINIMUN 2 PALLETS/DELIVERY Cost Per Pound/Gal $2.83 Per Dry Pound 1.89/lb 1.776/lb Annual Cost $27,136.63 $18,123.05 $51,118.11 Bid Item #20-011 - Chemicals – Annual Contract for Augusta, Georgia - Utilities Department Bid Date: Wednesday, September 2, 2020 @ 2:00 p.m. via ZOOM Total Number Specifications Mailed Out: 36 Total packages submitted: 4 Total Non-Compliant: 0 SAVE FORM 1 VENDOR ATTACHMENT "B" ADDENDUM 1 & 2 E-VERIFY # OFFICIAL 20-011 OFFICIAL TAB SHEET 2 of 2 Aqua Smart, Inc. 4445 Commerce Dr. SW Atlanta, GA 30336 Carus LLC 315 5th Street Peru, IL 61354 Sterling Water Technologies, Inc. 902 S. High Street Columbia. TN 38401 VENDOR Liquid Orthophospahte Proposed Dose (ppm) 0.50 PPM (Dry) 1.45 PPM (Liquid) 1.07 Gallons Per MGD .5 mg/l 4.17 lbs of product per million gals of treated water; 4.17 lbs x $0.63 = $2.6271 per million gals of treated water x 37.5 MGD x 365 = $35,958.43 Estimate 1.5 ppm (Feed the same dosage as present product) CP 723l, MINIMUM 3,900 GALLONS/DELIVERY Product Cost per pound $11.04 Per Gallon $0.9777 Per Liquid Pound (11.3 Pounds Per Gallon) $0.63 0.5266/LB ($5.9721/GAL) Annual Cost $161,817.05 $35,958.43 $90,252.39 $188,953.68 $54,081.48 $141,370.50 5 Days 7-10 Days 5-7 Days ARO See Exception Approximate Delivery Exceptions *****SHANNON CHEMICALS CORPORATION; P. O. BOX 376; MALVERN, PA 19355 - NO BID***** TOTAL BID 2 AQUA SMART, INC. 4445 COMMERCE DR, SW SUITE A-4 ATLANTA, GA 30336 C.N. BROWN, INC. PO BOX 6336 NORTH AUGUSTA, SC 29861 RETURNED MAIL LUCIER CHEMICAL INDUSTRIES PO BOX 49000 JACKSONVILLE BCH, FL 32240 RETURNED MAIL JCI JONES CHEMICAL, INC. 1500 TARHEEL ROAD CHARLOTTE, NC 28208 CALGON CARBON CORPORATION ATTN: AMBER SIMONIC 1 GREENTREE CENTRE, SUITE 201 MARLTON, NJ 08053 RETURNED MAIL SHANNON CHEMICAL CORP. 90 EAST HALSEY ROAD PARSIPPANY, NJ 07054 HARCROS CHEMICAL CO. 4030 FAMBROUGH POWDER SPRINGS, GA 30127 CALCIQUEST, INC. 181 WOODLAWN AVE. BELMONT, NC 28012 RETURNED MAIL BRENNTAG SOUTHEAST, INC. 4200 AZALEA DRIVE CHARLESTON, SC 29408 INDUSTRIAL CHEMICALS, INC. PO BOX 660688 BIRMINGHAM, AL 35266 DPC ENTERPRISES PO BOX 545 MT. MOURNE, NC 28123 RETURNED MAIL GMC INCORPORATED 2625 BALD RIDGE DRIVE CUMMING, GA 30041 RETURNED MAIL PENCCO, INC. PO BOX 600 SAN FELIPE, TX 77473 A.J. WICKLIFFE CO., INC. 10450 JONES BRIDGE ROAD ALPHARETTA, GA 30202 RETURNED MAIL BURNETT LIME COMPANY 7095 HIGHWAY 11 CAMPOBELLO, SC 29322 NALCO CHEMICAL CO. 1601 NALCO CENTER NAPERVILLE, IL 60563 KC INDUSTRIES, LLC PO BOX 646 MULBERRY, FL 33860 POLYDYNE INC. 1 CHEMICAL PLANT ROAD RICEBORO, GA 31323 STERLING WATER TECHNOLOGIES PO BOX 602 COLUMBIA, TN 38402 CHEMICAL LIME CO. 2093 BIG STONY CREEK RD. RIPPLEMEAD, VA 24150 RELIABLE SERVICES PO BOX 2205 STOCKBRIDGE, GA 30281 ALLIED UNIVERSAL CORP. 3901 N.W. 115 AVENUE MIAMI, FL 33178 UNIFILT CORP. PO BOX 88 FOMBELL, PA 16123 RETURNED MAIL NALCO CHEMICAL CO. ONE NALCO CENTER NAPERVILLE, IL 60563 SUFFOLK SALES & SERVICE 3730 CACTUS TRAIL MARTINEZ, GA 30907 RETURNED MAIL CARUS CHEMICAL COMPANY ATTN SAMANTHA PUMO 315 FIFTH STREET PERU, IL 61354 CHEMRITE, INC. 5202 BELLEWOOD COURT, STE. 104 BUFORD, GA 30518 UNIVAR USA INC. ATTN: DARRYLL DIXON 3230 PERKINS RD. AUGUSTA, GA 30906 K JELL CORPORATION PO BOX 834 BELOIT, WI 53512 RETURNED MAIL PAGE 1 OF 2 BID 20-011 CHEMICALS F2 INDUSTRIES INC. 423 C SMYRNA SQUARE DRIVE CUMMING, GA 30041 RETURNED MAIL GENERAL CHEMICAL CORP. 90 EAST HALSEY ROAD PARSIPPANY, NJ 07054 SOUTHERN IONICS P. O. DRAWER 1217 WEST POINT, MS 39773 SOLVAY FLUORIDES, LLC 3333 RICHMOND AVENUE HOUSTON, TX 77098 KEMIRA 3211 CLINTON PKY., CT #1 LAWRENCE, KANSAS 55047 RETURNED MAIL CALGON CARBON CORPORATION ATTN: AMBER SIMONIC 1 GREENTREE CENTRE, STE 201 MARLTON, NJ 08053 RETURNED MAIL GEO SPECIALTY CHEMICALS, INC. 9213 ARCH STREET PIKE LITTLE ROCK, AR 72206 JLM MARKETING 8675 HIDDEN RIVER PARKWAY TAMPA, FL 33637 RETURNED MAIL CARBPURE TECHNOLOGIES 8051 E. MAPLEWOOD, SUITE 210 GREENWOOD, CO 80111 SHANNON CHEMICALS CORP P. O. BOX 376 MALVERN, PA 19355 USP TECHNOLOGIES 1375 PEACHTREE STREET, N. E. SUITE 300 N ATLANTA, GA 30309 BRENNTAG MID-SOUTH, INC ATN: MISSY SPARROW 2000 E PETTIGREW STREET DURHAM, NC 27703 DUBOIS CHEMICALS, INC. 1717 E. FARGO AVENUE NAMPA, ID 83687 COYNE CHEMICALS 3015 STATE ROAD CROYDON, PA 19021 TESS THOMPSON UTILITIES ADMIN ALLEN SAXON UTILITIES ADMIN TREZA EDWARDS COMPLIANCE TONY MCDONALD DEPUTY ADMINISTRATOR BID ITEM 20-011 CHEMICALS FOR AUGUSTA UTILITIES BID DUE: WED. 8/26/20 @ 2:00 P.M. BID ITEM 20-011 CHEMICALS FOR AUGUSTA UTILITIES BID MAILED THURS 7/23/20 PAGE 2 OF 2 BID 20-011 CHEMICALS Commission Meeting Agenda 4/1/2021 2:00 PM 2021 Augusta University Harley Request Department:Central Services - Fleet Management Department:Central Services - Fleet Management Caption:Motion to approve the donation of one 2007 Harley Davidson motorcycle to Augusta University Police Department. Background:Mr. James C. Lyon, Jr, Assistant Vice President/Chief of the Augusta University Police Department has requested assistance in obtaining a used Harley Davidson for training purposes for the Augusta University Police Department. He will be purchasing a new Harley Davidson for active patrolling and is requesting the donation of a 2007 Harley Davidson that has been taken out of service. This motorcycle will used for training purposes. The Harley Davidson, asset #207040, a 2007 Harley Davidson (FLHP1) police motorcycle, purchased on June 5, 2007 for $15,434.00. It was used by the Richmond County Sheriff’s Office Traffic Division until 2017 and used in a training capacity until January 2021. It has 51,718 miles and was taken out of service since the Sheriff is reducing its Motorcycle Division to four motorcycles. Analysis:A 2007 Harley Davidson, asset 207039, from the Sheriff’s Office was sold on the GovDeals website in February 2021 for $5,100.00. This motorcycle had 40,855 miles on it when sold. The motorcycle requested has 51,718 miles a difference of (10,833 miles). Financial Impact:: If we were to sell asset 207040 on the GovDeals website we would expect it to sell for $4,000.00 estimated. Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Motion to approve the donation of the 2007 Harley Davidson, asset 207040, to the Augusta University Police Department.Cover Memo Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/1/2021 2:00 PM 2021 Environmental F150s - ITB 20-265 Department:Central Services - Fleet Management Department:Central Services - Fleet Management Caption:Motion to approve the purchase of two pickup trucks, at a total cost of $60,220, for Environmental Services (Bid #20-265). Background:The Environmental Services Department is requesting the purchase of two new Ford F150s to be utilized by the Landfill Manager and Deputy Director. The vehicles will be used to oversee landfill personnel working waste disposal, gas plant operations, demolition sites and vacant lots. Bid Tab Sheets are attached. Analysis:The Procurement Department published a competitive bid using the Demand Star application for 6300GVWR Pickup Truck (Bid #20-265). Invitations to Bid were sent to 21 vendors with two compliant vendors responding. Bid tab sheets are attached for your review. 20-265: Wade Ford - $30,110; Allan Vigil Ford – $30,598 Financial Impact:Environmental Services, 2 at $30,110; total of $60,220 to Wade Ford utilizing capital account; 541-04-4210/54-22210 Alternatives:1) Approve the request; (2) Do not approve the request Recommendation:Motion to approve the purchase of two pickup trucks, at a total cost of $60,220, for Environmental Services (Bid #20-265). Funds are Available in the Following Accounts: 541-04-4210/54-22210 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Department: Environmental Services Funds: Department Funds BID 20-265 Year 2021 2021 Non-Compliant Brand Ford Ford Non-Compliant Model F150 F150 Non-Compliant Delivery Date 90-120 DAYS 12-14 Weeks Non-Compliant Base Price 5.01 20,794.00$ 20,919.00$ Non-Compliant 6.06 Super Cab (6.5 ft. bed)2,525.00$ 22,365.00$ 6.09 4X4 Option Crew Cab or Super Cab 3,045.00$ 2,700.00$ 6.14 Cab Steps (black)262.00$ 250.00$ 6.16 Power Windows/locks/mirrors Reg + Super 1,088.00$ 1,170.00$ 6.19 Trailer Tow Package includes 6.26 897.00$ 1,090.00$ 6.23 Cruise Control & SYNC 215.00$ 225.00$ 6.36 Spray Bed Liner 395.00$ 595.00$ 6.43 Delivery Fee 150.00$ 200.00$ 7.04 Trailer Hitch requires 6.18 or 6.19 45.00$ 295.00$ 7.05 Trailer Wiring 6.18 or 6.19 7.04 7.06 Trailer Ball 30.00$ 50.00$ 7.08 Window Tint, ext cab 195.00$ 195.00$ 7.14 County Emergency Package 957.00$ 975.00$ OPTIONS TOTAL 9,804.00$ 7,745.00$ BASE PRICE: 20,794.00$ 22,365.00$ TOTAL FOR OPTIONS AND BASE PRICE 30,598.00$ 30,110.00$ 2021 Ford F-150 (1/2 ton) EXT COLOR: Regular Cab, 6 Cyl, 4X2 SWB INT COLOR: Equipment included in base price: 3.3L V6 flex fuel engine 6 speed Automatic Transmission Factory Installed A/C AM-FM Radio Solar Tinted Glass Power Steering/ABS Brakes Rear View back up camera Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare/Step bumper Step Bumper Auto Lamp Headlights Short Bed (6.5 ft.) 6300 GVWR P245/70RX17 Tires Rain Sensing wipers 2021 Ford F-150 (1/2 ton) Crew Cab, 6 Cyl, 4X2 SWB Equipment included in base price: 3.3L V6 flex fuel engine 6 speed Automatic Transmission Factory Installed A/C AM-FM Radio Solar Tinted Glass Power Steering/ABS Brakes Rear View back up camera Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare/Step bumper Step Bumper Auto Lamp Headlights Short Bed (5.5 ft.) 6300 GVWR P245/70RX17 Tires Rain Sensing wipers 5.01B 5.01 FOR ALL DEPARTMENTS- Pickup Truck 6300 GVWR-BIDS OPENED 10/21/2020 @ 3:00 Master Buick GMC Allan Vigil Ford Wade Ford X X X 80 % YES X NO This request is to replace an existing Vehicle/Equipment. Form C: Justification Please check the appropriate box Environmental Services Department This request is for a new Vehicle or Equipment Department/Division/Agency Must include a detailed explanation: Asset Number of vehicle or equipment to be replaced What type Vehicle or Equipment are you requesting?Ford F150 Average number of passengers when in use, including the operator: 3 person This vehicle or equipment will be assigned to one employee This vehicle or equipment will be assigned multiple employees If assigned to a single operator; what is the job title of the employee? Landfill Manager What function or service will this vehicle or equipment support? (Why is it needed) Department Point of Contact for questions:Lonnie Wimberly The Landfill Manager will uses this vehicle in their role of supervising personnel working in the borrow pit, waste disposal, gas plant operation and facility maintenance traveling mainly off road This vehicle will be used off hard surface roads (corss country) What percentage of time will be "off road". Special considerations or accessories that may be required? None Commission. Has a funding source been identified Lonnie Wimberly Deputy Director Name of person completing this form, please print Job Title Note: This form may be attached to an agenda as an attachment to support your request to the Augusta X X X 80 % YES X NO Form C: Justification Please check the appropriate box This vehicle will be used off hard surface roads (corss country) What percentage of time will be "off road". Environmental Services Department This request is to replace an existing Vehicle/Equipment. What type Vehicle or Equipment are you requesting? Special considerations or accessories that may be required? Safety Deputy Director What function or service will this vehicle or equipment support? (Why is it needed) The Deputy Director will uses this vehicle in their role of managering operation of the Landfill personnel working in the borrow Pit, waste disposal, gas plant operation, facility maintenance, Demolition of unsafe structures, and vacant lots structures, and vacant lots traveling mainly off road This vehicle or equipment will be assigned to one employee This vehicle or equipment will be assigned multiple employees If assigned to a single operator; what is the job title of the employee? Ford F150 Lonnie Wimberly Has a funding source been identified Note: This form may be attached to an agenda as an attachment to support your request to the Augusta Commission. This request is for a new Vehicle or Equipment Average number of passengers when in use, including the operator: 3 person Must include a detailed explanation: Asset Number of vehicle or equipment to be replaced Department Point of Contact for questions: Lonnie Wimberly Name of person completing this form, please print Job Title Deputy Director Department/Division/Agency Invitation to Bid Sealed bids will be received at this office until Wednesday, October 21, 2020 @ 3:00 p.m. via ZOOM Meeting ID: 994 6797 8765 Password: 008026 for furnishing for: Bid Item #20-265 6300GVWR Pickup Truck – Augusta, GA - Central Services Department – Fleet Maintenance Bid Item #20-266 2021 Midsize SUV for Augusta, GA – Central Services Department – Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department (706-821-2422). All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October 9, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 17, 24, October 1, 8, 2020 Metro Courier September 17, 2020 OFFICIAL 0 Vendors MASTER BUICK GMC INC. 3710 WASHINGTON ROAD AUGUSTA, GA 30907 ALLAN VIGIL FORD LINCOLN 6790 MT ZION BLVD MORROW, GA. 30260 WADE FORD 3860 SOUTH COBB DRIVE SMYRNA, GA 30080 Attachment B YES NO Business License Non-Compliant Yes Yes E-Verify Number 665555 94460 314470 SAVE Form Yes Yes Yes 5.01 2020 Pickup Truck, (1/2 Ton) 6300 GVWR, Regular Crew Cab, 6 Cyl $24,974.00 $20,794.00 $20,919.00 5.01 2020 Pickup Truck, (1/2 Ton) 6300 GVWR, Crew Cab, 6 Cyl $31,054.00 $24,440.00 $25,600.00 6.01 5.0L V8 Flex Fuel Engine $1,495.00 $1,836.00 $1,995.00 6.02 3.5L V6 EcoBoost NB $2,388.00 $2,595.00 6.03 2.7L V6 EcoBoost NB $1,125.00 $1,195.00 6.04 Long Bed (8ft)NC $295.00 $300.00 6.05 Extended range fuel tank NA $410.00 $445.00 6.06 Super Cab (6.5ft Bed)$34,654.00 $2,525.00 $22,365.00 6.07 Super Cab (8ft Bed)NA $3,600.00 $22,765.00 6.08 4x4 Option Regular Cab $29,574.00 $3,495.00 $3,400.00 6.09 4x4 Option Crew Cab $34,354.00 $3,045.00 $2,700.00 6.09 Skid Plates (4x4 Only)$150.00 $155.00 $160.00 6.10 Crew Cab XL SWB NA See 5.1B $25,600.00 6.11 Crew Cab XL LWB NA $24,440.00 plus $975.00 $26,000.00 6.12 Limited Slip Axle $395.00 $525.00 $570.00 6.14 Cab Steps $850.00 $262.00 $250.00 6.15 Daytime Running Lights NC $42.00 $45.00 6.16 Power Windows/Locks/Mirrors $1,444.00 $1,088.00 $1,170.00 6.17 Power Seat $290.00 $345.00 $350.00 6.18 Class IV Hitch (w/o tow pkg)NB $189.00 $205.00 6.19 Trailer Tow Pkg $395.00 $897.00 $1,090.00 6.20 Trailer Tow Pkg (w/101A pkg)NB NA $1,090.00 6.21 Tow Mirrors w/spolights $490.00 $495.00 $395.00 5.00 Vehicle/Options Required 6.00 Manufacturer Options: Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 15 Georgia Procurment Registry: 0 Total packages submitted: 2 Total Noncompliant: 1 Bid Item #20-265 6300GVWR Pickup Truck Augusta, GA Central Services Department Fleet Maintenance Bid Opening Date: Wednesday, October 21, 2020 @ 3:00 p.m. Page 1 of 3 OFFICIAL 0 Vendors MASTER BUICK GMC INC. 3710 WASHINGTON ROAD AUGUSTA, GA 30907 ALLAN VIGIL FORD LINCOLN 6790 MT ZION BLVD MORROW, GA. 30260 WADE FORD 3860 SOUTH COBB DRIVE SMYRNA, GA 30080 Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 15 Georgia Procurment Registry: 0 Total packages submitted: 2 Total Noncompliant: 1 Bid Item #20-265 6300GVWR Pickup Truck Augusta, GA Central Services Department Fleet Maintenance Bid Opening Date: Wednesday, October 21, 2020 @ 3:00 p.m. 6.22 XL w/Power W-L-M, SYNC AM/FM/CD Cruise Control NB $2,070.00 $2,280.00 6.23 Cruise Control &SYNC $225.00 $215.00 $225.00 6.24 40-20-40 Cloth Split Bench NC NC $75.00 6.25 Cloth Buckets w/Console NB $275.00 $295.00 6.26 Electric Brake Controller $275.00 $265.00 $275.00 6.27 Fog Lighhts NB $135.00 $140.00 6.28 Carpet w/Mats $300.00 $140.00 $145.00 6.29 XL SSV Package NB $46.00 $50.00 6.30 XLT Package NB $5,110.00 $3,660.00 6.31 Rear Window Defroster & Bumpers NB $305.00 $220.00 6.32 Aluminum Wheels & Bumpers $350.00 $740.00 $706.00 6.33 Box Side Steps NB NA Not availble 2021 6.34 Tailgate Step NC $355.00 $430.00 6.35 Reverse Sensing $295.00 $255.00 $275.00 6.36 Spray-In $545.00 $395.00 $595.00 6.37 Exterior Color Not Included in Base Price Color:_____________NB $660.00 $650.00 6.38 Exterior Color Not Included in Base Price Color:_____________NB $660.00 $650.00 6.39 Exterior Color Not Included in Base Price Color:_____________NB $660.00 $650.00 6.40 Interior Color Not Included in Base Price Color:_____________NB $660.00 $650.00 6.41 Interior Color Not Included in Base Price Color:_____________NB $660.00 $650.00 6.42 Interior Color Not Included in Base Price Color:_____________NB 6.43 Delivery Fee Per Vehicle NC $150.00 $200.00 7.01 Fire Extinguisher NB $65.00 $65.00 7.02 Outlet receptacle NB $75.00 $75.00 7.03 Toolbox $600.00 $475.00 $575.00 7.04 Trailer hitch NB $45.00 $295.00 7.00 Outfitter's Specialty Items: Page 2 of 3 OFFICIAL 0 Vendors MASTER BUICK GMC INC. 3710 WASHINGTON ROAD AUGUSTA, GA 30907 ALLAN VIGIL FORD LINCOLN 6790 MT ZION BLVD MORROW, GA. 30260 WADE FORD 3860 SOUTH COBB DRIVE SMYRNA, GA 30080 Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 15 Georgia Procurment Registry: 0 Total packages submitted: 2 Total Noncompliant: 1 Bid Item #20-265 6300GVWR Pickup Truck Augusta, GA Central Services Department Fleet Maintenance Bid Opening Date: Wednesday, October 21, 2020 @ 3:00 p.m. 7.05 Trailer wiring $200.00 Included 6.18 or 6.19 Comes with hitch 7.04 7.06 Trailer ball NB $30.00 $50.00 7.07 Window Tint Reg Cab $120.00 $180.00 $185.00 7.08 Window Tint Extended Cab $120.00 $195.00 $195.00 7.09 Window Tint Crew Cab $120.00 $215.00 $205.00 7.10 Add on step NB $275.00 $780.00 7.11 Backup larm NB $85.00 $75.00 7.12 Drill Free Light Bar Cab Mt NB $797.00 $805.00 7.13 Led top mount light NB $682.00 $690.00 7.14 County Emergency Equip Pk NB $957.00 $975.00 7.15 Fire Emergency Equipment Pkg.NB $2,084.00 $2,105.00 Year 2021 2021 2021 Make GMC Ford Ford Model Sierra F150 F150 Approximate Delivery Time:12-16 Weeks 90-120 days 12-14 Wks +3 Wks for equipment Exceptions Noted Yes Yes 3rd key w/remote $225.00 Yes 2021 6300GVWR Pickup Truck: Page 3 of 3 Commission Meeting Agenda 4/1/2021 2:00 PM 2021 Marshal Durango - SWC Purchase Department:Central Services - Fleet Management Department:Central Services - Fleet Management Caption:Motion to approve the purchase of one SUV at a total cost of $27,381.00 to Akins Dodge Jeep Chrysler for the Richmond County Marshal’s Office (State Contract – SWC 99999-SPD- ES40199409). Background:The Richmond County Marshal’s Office request the purchase of a 2021 Dodge Durango SSV. The vehicle will be assigned to the Training Officer who transports large items and equipment to officer training sessions. Analysis:The Procurement Department published a competitive bid using the Demand Star application for Large SUV Pursuit and Non- Pursuit (Bid #21-131). Invitations to Bid were sent to 18 vendors with two non-compliant vendors responding. Therefore, a request to utilize State Contract #SWC 99999-SPD- ES40199409 Dodge Durango was submitted and approved by Procurement. GA State Contract - #SWC 99999-SPD- ES40199409 – Dodge Durango SSV – Akins Dodge Jeep Chrysler Government Sales (Winder, GA) - $27,381.00. SWC Pricing is less than the non-compliant bid received on bid #21- 131. Financial Impact:1 - 2021 Dodge Durango @ $27,381 (SPLOST 7 – Public Safety Vehicles 329-03-1310/54-22110) Alternatives:(1) Approve the request; (2) Do not approve the request and send the item back out for bid. Recommendation:Motion to approve the purchase of one SUV, at a total cost of $27,381, to Akins Dodge Jeep Chrysler for the Richmond County Marshal’s Office (State Contract – SWC 99999-SPD- ES40199409). Cover Memo Funds are Available in the Following Accounts: SPLOST 7 – Public Safety Vehicles 329-03-1310/54-22110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo OFFICIAL VENDORS OC Welch 4920 Independence Blvd Hardeeville, SC 29927 Amary Motors 6451 S. Desert Blvd El Paso, TX 79932 Attachment B YES YES E-Verify Number Non-Compliant Non-Compliant SAVE Form YES YES 5.01 Administrative Large Non-Pursuit $41,341.28 $38,089.00 5.02 Police K-9 Large Pursuit NO BID $38,089.00 Year 2021 2020 Make FORD NISSAN Model EXPEDITION PATHFINDER 5V 4DW Approximate Delivery Time 90-120 DAYS 45 DAYS 5.01 -Exterior Color $595.00 NO CHARGE 6.01 - Heavy Duty Floor Mats $45.00 $325.00 6.02 - Delivery Charge $100.00 $900.00 Exceptions YES NO 5.00 MANUFACTURER'S OPTION Bid Opening Item #21-131 2021 Large Sport Utility Vehicle-Pursuit and Non-Pursuit for Augusta, Georgia- Central Services Department-Fleet Maintenance Division Bid Due:Monday, February 15, 2021 @ 11:00 a.m. Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar):3 Total Electronic Notifications (Demandstar): 11 Georgia Registry: 101 Total packages submitted: 2 Total Non-Compliant: 2 5.00 VEHICLE REQUIREMENT 6.00 SPECIALTY ITEMS REQUIRED Page 1 of 1 ,/ - {*4- /;,S,:x*1.,,s.T::.:"*:,p3Ii*,:,,1,;-'lt-e 7. >/" R (i I A Laquona Sandrrson. Businrss Analysr (?06) IBI-717.1 phonc (?06t 7e(r-Sg77 Fas MEMORANDUM TO: Hfr^^s, Director, Procurement Department THROuGH: -Clr^uiy^h A. Douse, Director, central services Department Ron crowden, Fleet Manager, centrar Services Departmen tlr, /o*"L February 23,2021 SUBJECT: Cancellation Memo: Bid #2t-l3l Large Sport Utitity Vehicle-pursuit and Non-Pursuit Central Services-Fleet Management request to cancel bid #2 I - l3 I due to both vendors beingnon-compliant. Thank you for your assistance. Please call if you have any questions or concerns in regards tothis cornmunication. RC/Kb FROM: DATE: OFFICIAL / ,, , ,, , /-;Bid Opening ltem #21-13l2021Large Sport Utility Vehicle-Pursuit and Non-pursuit for Augusta, Georgia- Central Services Department-Fleet Maintenance Division Bid Due:Monday, February 15, ZOZI @ 11:00 a.m. lotal Number Specifications Mailed Out: 18 l'otal Number Specifications Download (Demandstar):3 Iotal Electronic Notifications (Demandstar): 11 Georgia Registry: 101 I'otal packages submitted: 2 lotal Non-Compliant:2 VENDORS OC Welch 4920lndependence Blvd Hardeeville,SC 29927 Amary Motors 6451S. Desert Blvd El Paso, TX79932 Attachment B YES YES E-Verify Number Non-Compliant Non-Compliant SAVE Form YES YES '.(n VEHICLE REQUIREMENT 5.01 Administrative Large Non-Pursuit Sct,3ct.zg Sgg,ogg.oo 1.02 Police K-9 Large Pursuit NO BID SgS,ogg.oo Year 202L 2020 Make FORD NISSAN Model EXPEDITION PATHFINDER 5V 4DW Approximate Delivery Time 90-120 DAYS 45 DAYS '.OO MANUFACTURER'S OPTION 5.01-Exterior Color Ssss.oo NO CHARGE 6.U' SPECIATTY ITEMS REQUIRED 5.01- Heavy Duty Floor Mats S4s.oo s32s.0o 5.02 - Delivery Charge Sroo.oo Sgoo.oo Exceptions YES NO Page 1 of 1 FUNDS: SPLOST VII - 2021 YEAR:2021 BRAND:DODGE MODEL:DURANGO SSV BASE PRICE:$27,301 OPTIONS: DELIVERY - $230 DELIVERY $ 80.00 OPTIONS TOTAL $ 80.00 BASE PRICE $ 27,301.00 TOTAL VEHICLE PRICE 27,381.00$ 2021 DODGE DURANGO SSV 3.6L V6 INTERIOR COLOR: GRAY/BLACK Equipment included in base price:EXTERIOR COLOR: REACTOR BLUE 8-SPEED AUTOMATIC REAR-WHEEL DRIVE P265/60R18 BSW ON/OFF ROAD TIRES F&R HEAT AND AIR CONDITIONING REMOTE PROXIMITY KEYLESS ENTRY W/4FOBS SIDE CURTAIN AIR BAGS POWER DOOR LOCKS/POWER WINDOWS 8 WAY POWER DRIVERS SEAT W/LUMBAR SUPPORT AM/FM/BLUETOOTH STREAMING AUDIO SYSTEM CARPET FLOOR COVERING W/FLOOR MATS REAR VIEW AUTO DIM MIRROR WITH MICROPHONE REAR PARK ASSIST W/BACKUP CAMERA SPOTLAMP WIRING PREP PROJECTOR FOG LAMPS RAIN BRAKE SUPPORT OVERHEAD CONSOLE 118 MPH MAXIMUM SPEED POWER HEATED MIRRORS CLOTH BUCKETS FRONT CLOTH 60/40 FOLDING REAR SEAT SHIFTER MOUNTED ON FULL LENGTH FLOOR CONSOLE SPEED CONTROL/TILT STEERING WHEEL UCONNECT 4 WITH 7" DISPLAY AKINS DODGE JEEP CHRYSLER GOVERNMENT SALES STATE CONTRACT #SWC- 99999-SPD-ES40199409 - DODGE DURANGO SSV MARSHAL- GA STATE CONTRACT - #SWC 99999-SPD-ES40199409 - DODGE DURANGO SSV Commission Meeting Agenda 4/1/2021 2:00 PM 2021 RCSO & Coroner Expedition Department:Central Services - Fleet Management Department:Central Services - Fleet Management Caption:Motion to approve the purchase of two SUV’s, at a total cost of $90,718, to Griffin Ford Sales, Inc d.b.a Speedway Ford for the Richmond County Sheriff’s Office and Coroner’s Office (State Contract – SWC 99999-SPD-ES40199373-004). Background:The Richmond County Sheriff’s Office requests the purchase of one 2021 Ford Expedition using the Homeland Security Grant for EOD K-9. The vehicle will be assigned to a Bomb - K-9 officer. The Richmond County Coroner’s Office requests the purchase of one 2021 Ford Expedition to be used by the Coroner, Mark Bowen. The request for a larger SUV is to accommodate the needed equipment to respond to homicides, traffic fatalities, and suspicious deaths. Analysis:The Procurement Department published a competitive bid using the Demand Star application for Large SUV Pursuit and Non- Pursuit (Bid #21-131). Invitations to Bid were sent to 18 vendors with two non-compliant vendors responding. Therefore, a request to utilize State Contract #SWC 99999-SPD- ES40199373-004 Ford Expedition was submitted and approved by Procurement. RCSO K9; GA State Contract - #SWC 99999- SPD-ES40199373-004 – Ford Expedition – Griffin Ford Sales, Inc d.b.a Speedway Ford - $45,762 Coroner; GA State Contract - #SWC 99999-SPD-ES40199373-004 – Ford Expedition – Griffin Ford Sales, Inc d.b.a Speedway Ford - $44,956 Financial Impact:1 – 2021 Ford Expedition @ $45,762 (EOD K-9 Grant: 220-03- 9296/54-22110); 1 - 2021 Ford Expedition @ $44,956. (SPLOST VII – Public Safety Vehicles 329-03-1310/54-22110) The total amount allotted to Griffin Ford Sales, Inc d.b.a Speedway Ford, is $90,718. Alternatives:(1) Approve the request; (2) Do not approve the request Cover Memo Recommendation:Motion to approve the purchase of two SUV’s, at a total cost of $90,718, to Griffin Ford Sales, Inc d.b.a Speedway Ford for the Richmond County Sheriff’s Office and Coroner’s Office (State Contract – SWC 99999-SPD-ES40199373-004). Funds are Available in the Following Accounts: (SPLOST VII – Public Safety Vehicles 329-03-1310/54-22110) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/1/2021 2:00 PM Award Contract for Friedman Library Renovations Department:Central Services - Facilities Department:Central Services - Facilities Caption:Motion to approve Bid Award construction contract to complete the Friedman Branch Library Renovations, in the amount of $203,095, to Sommers Construction, LLC of Grovetown, GA (Bid #20-282). Background:ITB #20-282 for renovation of the Friedman Branch Library on Jackson Road was issued and bids were received in accordance with the Augusta Procurement guidelines. The Friedman Branch Library was awarded a facility maintenance, renovation, and repair grant for identified needs relating to this facility. The project scope includes new flooring, technology upgrades, circulation needs, and ADA compliance enhancements. The last significant upgrade was more than twenty years ago. The library recently received a new roof and the specified renovations will continue along the path of modernizing this facility for years to come. Analysis:Sommers Construction, LLC of Grovetown submitted a bid totaling $203,095.00, which is the lowest responsive bid. Financial Impact:The contract amount is $203,095.00. As the anticipated State of GA Library Grant reimbursement is received it will be refunded to the SPLOST VI account #328-05-1120/216-05-5104. Alternatives:1. Award the construction contract to complete the Friedman Library Renovations, in the amount of $203,095.00, to Sommers Construction, LLC of Grovetown, GA (Bid #20-282). 2. Do not award Recommendation:Award the construction contract to complete the Friedman Branch Library Renovations, in the amount of $203,095, to Sommers Construction, LLC of Grovetown, GA (Bid #20-282). Cover Memo Funds are Available in the Following Accounts: Funds are available for this project in the following SPLOST VI account and we will be reimbursed 90% of the total project: • SPLOST VI – GL # 328-05-1120 JL # 216-05-5104 $ 203,095.00 100% • State of GA Library Grant Reimbursement (90/10 split) $182,785.00 90% • Augusta, Georgia’s Project Total SPLOST VI $ 20,310.00 10% REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Invitation to Bid Sealed bids will be received at this office until Wednesday, November 18, 2020 @ 3:00 p.m. via ZOOM Meeting ID: 968 0529 4596 – Passcode: 622406 - for furnishing for: Bid Item #20-282 Construction Services for Friedman Branch Library Renovations – Central Services Department – Fleet Maintenance Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706-821-2422). Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $30.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, October 8, 2020. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Pre-Bid Conference will be held on Wednesday, November 4, 2020 @ 10:00 a.m. via ZOOM – ID: 999 2690 6511 Password: 185844 All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, November 5, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 8, 15, 22, 29, 2020 Metro Courier October 8, 2020 OFFICIAL VENDORS Attachment "B"E-Verify #SAVE Form Addendum1 Bid Packge #1 Bid Packge #2 Bid Packge #3 Total - (1-3) Compliance Review 3% Goal Sommer's Construction LLC 632-C South Old Belair Road Grovetown, GA 30813 Yes 218563 Yes Yes $23,400.00 $161,200.00 $ 18,495.00 $ 203,095.00 Yes 15% Cloud CM LLC 3101 Cobb Parkway, Suite 124 Atlanta, GA 30319 Yes 1312205 Yes Yes $30,919.00 $141,308.00 $ 26,797.00 $ 199,024.00 No Non- Responsive ATTAWAY 4234 Wheeler Road Martinez, GA 30907 Yes 557631 Yes Yes $49,723.00 $201,975.00 $ 53,955.00 $ 305,653.00 Yes 10% Contract Mansagement Inc. 1829 Killingsworth Road P.O. Box 3833 Augusta, GA 30914 Yes 255206 Yes Yes $41,594.00 $139,000.00 $ 49,000.00 $ 229,594.00 Yes 3% ITB #20-282 Construction Services for Friedman Branch Library Renovations for Central Services Department – Facilities Maintenance Division Date: Wednesday, November 18, 2020 @ 3:00 p.m. Total Number Specifications Mailed Out: 27 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 205 Georgia Procurement Registry: 26 Pre-Proposal Conference: 2 Total Packages submitted: 4 Total Noncompliant: 0 Page 1 of 1 COMPLIANCE DEPARTMENT 535 Telfair Street Suite 530 Augusta, GA 30901 (706) 821-2406 Fax (706) 821-4228 WWW.AUGUSTAGA.GOV Compliance Department Treza Edwards Compliance Director MEMORANDUM To: Takiyah Douse, Director, Central Services Department Geri Sams, Director, Procurement Department From: Treza Edwards, Director, Compliance Department Date: November 30, 2020 Subject: Bid Item 20-282 Construction Services for Friedman Library Renovations  This Bidder/Offeror IS eligible for award.  This Bidder/Offeror IS NOT eligible for award. This memo is to transmit the review and concurrence of responsiveness and compliance by the bidder/offeror, Sommers Construction, LLC. Augusta, Georgia code requires contractor(s) to meet the assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts on state and local funded projects. The goal established for the Bid Item 20-282 Construction Services for Friedman Library Renovations for Augusta, Georgia, is 3%. The bidder/offeror has committed to a minimum of 15% and did submit the required forms and is responsive and has satisfied good faith efforts. The bidder/offeror is eligible for award. Should this bidder/offeror be selected for this bid, upon award, the Compliance Department will monitor the Contractor on a monthly basis to ensure that they meet or exceed their committed goal for this project. Should you have questions, please contact me at (706) 826-1325. Commission Meeting Agenda 4/1/2021 2:00 PM HCD_ Laney Walker/Bethlehem Homebuyer Subsidy Approval Request Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request for down payment subsidy assistance for one (1) single-family housing unit identified as 924 Boyd Lane. Background:In 2008, the Augusta Commission passed legislation supporting community development in Laney Walker/Bethlehem. Since that time, the Augusta Housing & Community Development Department has developed a master plan and development guidelines for the area, set up financial incentive programs for developers and home buyers, selected a team of development partners to focus on catalytic change, and created a marketing strategy to promote the overall effort. This request involves homebuyer subsidy for one (1) single-family housing unit within the Laney Walker/Bethlehem area identified as 924 Boyd Lane (Twiggs Street Corridor). Analysis:The approval of the contract will allow the homebuyer to receive the down payment subsidy. Financial Impact:HCD will use Laney Walker/Bethlehem Project funds for the homebuyer subsidy. Down payment subsidy amount: $16,522.00 Alternatives:Do not approve HCD's request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request for down payment subsidy assistance for one (1) single-family housing unit identified as 924 Boyd Lane. Funds are Available in the Laney Walker/Bethlehem Project Funds 298077340-5211119 Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Cover Memo HOMEBUYER – TERRANCE WALKER LWBR Program – Homebuyer Written Agreement Page 1 of 5 LANEY WALKER/BETHLEHEM REVITALIATION PROJECT SUBSIDY PROGRAM HOMEBUYER WRITTEN AGREEMENT NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must fulfill in exchange for the federal assistance you are receiving through the Laney Walker/Bethlehem Revitalization Project Subsidy Program (LWBR Subsidy Program). Be sure to read each paragraph carefully and ask questions regarding any sections you do not fully understand. This AGREEMENT will be enforced by a forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand these documents before you sign them. THIS AGREEMENT, made and entered into this __ day of ____________, 2021 by and between HOMEBUYER hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY DEVLOPMENT (HCD) having its principal office at 510 Fenwick Street, Augusta, Georgia 30901, hereinafter referred to as “LENDER.” WHEREAS, on ___________________, the Lender agreed to provide to the Borrower financial assistance to be used in pursuit of the purchase of certain real property hereafter described; Map Parcel #059-2-761-00-0 identified as 924 Boyd Lane. WHEREAS, a percentage of said financial assistance was provided in the form of a Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of Sixteen- thousand five hundred twenty-two dollars 00/100 ($16,522.00), subject to the condition that the Borrower executes this Agreement. WHEREAS, the Forgiveness Loan is funded by the Augusta Housing and Community Development Subsidy Program via the Laney Walker/Bethlehem Revitalization Project (hereafter “LWBR Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s Forgiveness Loan Program. NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions of State of Georgia Statues, the parties do hereby agree as follows: The Borrower covenants and agrees with the Lender to adhere to the following LWBR Program Restrictions imposed on them for the assistance provided: HOMEBUYER – TERRANCE WALKER HOME Program – Homebuyer Written Agreement Page 2 of 5 Affordability Period You must comply with the LWBR Program’s period of affordability. The period of affordability for the home will be for the term of the loan (30 years), based on the amount of the direct subsidy to the HOMEBUYER. During this 30-year period, the HOMEBUYER must maintain the home as his/her principal place of residence at all times. During this time the recapture restriction is effective and requires all LWBR funds that were provided for the purchase of the home to be repaid to the City, including principal, interest, late fees, and other charges, if you do not occupy the property as your principal residence or if you sell or transfer the property. Appraised property value The AWARDEE certifies that a certified property appraiser has appraised the property that is the subject of this AGREEMENT at a value of $195,000.00. . Principal residence requirement This agreement shall remain in force throughout the affordability period as long as the home remains the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in breach of this agreement and will be required to repay any amount that has not yet been forgiven, as set forth in Section 5 of the AGREEMENT, as of the day the home is no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party, the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth in Section 7 below. ________Buyer Initials Recapture Agreement This is a mechanism to recapture all or a portion of the direct LWBR subsidy if the LWBR recipient decides to sell the house within the affordability period at whatever price the market will bear. The recaptured funds will come from the net proceeds if available. Any such repayment as required shall be made to the Lender no later than thirty (30) days following the action that require the repayment. Obligation of Repayment As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost, including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is legally described as: HOMEBUYER – TERRANCE WALKER HOME Program – Homebuyer Written Agreement Page 3 of 5 ALL THAT LOT OR PARCEL OF LAND, situated, lying and being in the City of Augusta, Richmond County, Georgia bounded north of Perry Avenue, south of Laney Walker Boulevard, east of R.A. Dent, and west of James Brown Boulevard. Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs, executors, or representatives shall give the lender notice thereof. In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a required payment within said limited period, the Lender may, with or without notice to the Borrower, foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real estate, as provided by State Statue. Ownership of Property You must hold fee simple title to the property purchased with LWBR funds for the duration of your Forgiveness Loan. Use of LWBR funds The HOMEBUYER agrees that the LWBR assistance will be used to lower the cost of the home by providing down payment assistance. This will reduce the sales price of the home to the HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to purchase the home. ________Buyer Initials Insurance requirement The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and current insurance policy on the home for the current appraised or assessed value of the home. Failure to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT, and the AWARDEE will have the right to foreclose on its mortgage lien if necessary, to protect the LWBR Program investment. Property standards Pursuant to LWBR Program rules, the property that is the subject of this AGREEMENT must meet all State and local housing quality standards and code requirements. If no such standards or codes apply, the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Condition Standards. Termination Clause HOMEBUYER – TERRANCE WALKER HOME Program – Homebuyer Written Agreement Page 4 of 5 In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein or any provisions in any other collateral agreement restricting the use of the Property to low or moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall have no further force or effect. Any person (including his successors or assigns) receiving title to the Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title to the Property free and clear from such restriction. Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior Security Deed within the 30-day notice sent to the Lender.” This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. If at any time that the City realizes that you have falsified any documentation or information, you may be required by law to pay the full amount of subsidy provided. ________Buyer Initials Lead Requirement I understand that my house was built/or not built before 1978. I am in receipt of the “Protect Your Family from Lead in Your Home Booklet” and discussed with the staff of Housing and Community Development. __________Buyer Initials Homeowner’s house was built before 1978 and has received a Lead Inspection Report. _________Buyer Initials HOMEBUYER – TERRANCE WALKER HOME Program – Homebuyer Written Agreement Page 5 of 5 IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment Agreement. ___________________________________________ Date___________________________ HOMEBUYER SIGNATURE Attest: Subscribed and sworn to before me __________________________________, 20____. My Commission Expires ______________________________________, 20____. ______________________________________ Notary Signature Approved as to form: _________________________ Date: _______________ Augusta, GA Law Department By: ___________________________________ Date: ________________ Hardie Davis Jr. As its Mayor By: ___________________________________ Date: ________________ Odie Donald, II. As its Administrator By: ___________________________________ Date: _________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Commission Meeting Agenda 4/1/2021 2:00 PM HCD_2021 Federal Funding Agreement Contract Approval Process Request Department:HCD Department:HCD Caption:Motion to approve HCD's contract procedural process relative to authorization of Agreements/Contracts/HUD Forms related to HCD’s federally funded programs for calendar year 2021. Background:Each year the Augusta, Georgia receives Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), HOME Investment Partnerships (HOME) and Housing Opportunities for Persons with AIDS (HOPWA) funds from the U.S. Department of Housing & Urban Development (HUD). These funds are used to fund agencies and projects to assist low-income persons and revitalize low-income neighborhoods. The Housing and Community Development (HCD) Department annually solicits for proposals from agencies and develops CDBG, ESG, HOME and HOPWA budgets which are incorporated into the City’s Annual Action Plan. For Calendar Year 2021, Augusta’s Action Plan recommends a set of projects and activities to be carried out through Partnership with local non-profits and for profit partners. To carry out these projects, HUD requires the City of Augusta to have agreements with these Partners carrying out the activities described in the Annual Action Plan. Furthermore, there are a couple HUD forms /Banking Documents that only require a single authorized official signature. These documents, specifically a) Forms HUD- 7082, and b) HUD-40093 shall be authorized for execution by the Mayor (as Augusta, Georgia’s HUD Certifying Official). To facilitate the execution of agreements/contract process, we propose the utilization of our attached Agreement/Contract procedural process (see attachment). Analysis:The submitted procedural process provides fluency and keeps the Augusta, GA Commission engaged of Housing and Community Development’s (HCDs) progress and projects.Cover Memo Financial Impact:The City receives funding from the US Housing and Urban Development Department on an annual basis. Last year's HUD agreements granted the City the use of CDBG funds in the amount of $1,780,877, HOME Investment Partnership funds in the amount of $996,628, Emergency Solutions Grant funds in the amount of $150,447, and Housing Opportunities for Persons with AIDS funds in the amount of $1,055,049. Alternatives:Do not approve HCD's agreement/contract procedural process request. Recommendation:Motion to approve HCD's contract procedural process relative to authorization of Agreements / Contracts / HUD Forms related to HCD’s federally funded programs for calendar year 2021. Funds are Available in the Following Accounts: Fund 221 REVIEWED AND APPROVED BY: Cover Memo *Green boxes denote Augusta Commission Action HCD FEDERALCONTRACT PROCEDURAL FLOW CHART 1. Augusta, GA notified of Federal Awards under CDBG, ESG, HOME, HOPWA and applies under CoC with HUD 1a. HCD engages Commission/ Mayor through Commission Workshop to establish goals and priorirties 2. HCD hosts Annual Application Workshop 3. HCD solicits applications for funding from local non-profit partners 4. HCD engages local citizens through HUD- approved Citizen Participation Process including 30-Day Comment Period 5. HCD presents Annual Action Plan to Committee/Commission Submission Approval Process 6. HCD submits Annual Action Plan to HUD / HUD notifies Augusta, GA of Annual Action Plan Approval 7. Augusta, GA recieves Grant Agreements from HUD -reviewed / executed by Legal, Mayor 8. HCD moves to enter into Agreement with Public Service / ESG / HOPWA Non- Profit partners identified in Annual Action Plan 8 (b). All other Annual Action Plan activities performed by area non-profits reviewed and approved by Committee/Commissi on Cycle 9. HCD executes subrecipient Agreements with approved area non- profits and forwards to Legal, Mayor, Administrator for Review and Execution 10. Fully executed Agreements returned to HCD and Non-Profit partners carry out activities described in Annual Action Plan 10 (b). Non-Profits report results and expenditures to HCD 10(c). HCD monitors sub-recipient Non-Profit performance 11 (a). HCD compiles annual CAPER 11 (b). HCD submits CAPER to Committee / Commission cycle as information prior to submission (including required Comment Period) 11(c). HCD submits annual CAPER to HUD Commission Meeting Agenda 4/1/2021 2:00 PM HCD_2021 LW/B Contract Approval Process Request Department:HCD Department:HCD Caption:Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project contract procedural process relative to authorization of Agreements/Contracts/Task Orders, for calendar year 2021. Background:In 2008, the Augusta Commission passed legislation supporting community development in Laney Walker/Bethlehem. Since that time, the Augusta Housing & Community Development Department has developed a master plan and development guidelines for the area, set up financial incentive programs for developers and homebuyers, selected a team of development partners to focus on catalytic change, and created a marketing strategy to promote the overall effort. To date, HCD (via partnership) continues impactful community developmental activities in seven (7) developmental nodes with continued focus on a Community Economic Development strategy centered around housing, commercial, retail, job creation, and a wraparound supportive service network. To facilitate the execution of our agreements/contract process, we propose the utilization of our attached Agreement/Contract procedural process (see attached). Analysis:The submitted procedural process provides fluency and keeps the Augusta, GA Commission engaged of Housing and Community Development’s (HCDs) progress and projects. Approval of the proposed procedural process will enable continued redevelopment within the Laney Walker/Bethlehem neighborhoods. Financial Impact:Without Commission Approval of a LW/B Agreement / Contract procedural process for Calendar Year 2021, HCD will be unable to move forward with necessary development initiatives containing partnership or contractual elements. Cover Memo Alternatives:Do not approve HCD’s LW/B Agreement/Contract procedural process request for Calendar Year 2021. Recommendation:Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project contract procedural process relative to authorization of Agreements/Contracts/Task Orders, for calendar year 2021. Funds are Available in the Following Accounts: This agenda item requests no funding. REVIEWED AND APPROVED BY: Cover Memo *Green boxes denote ARC Commission Action HCD LW/B CONTRACT PROCEDURAL FLOW CHART 1. Augusta, GA LW/B Revitialization Bond Issuance Commenced 2. HCD presented Commission LW/B Redevelopment Plan - Approved by Commission in 2009 2b. HCD engages Commission / Mayor through Commission Workshop on goals and priorities 3. HCD engage local constituents through Citizen Participation process 4. HCD submitted RFQ/FRP/ITB solicitation through Procurement 4(b). HCD presents successful RGQ/RFP/ITB soliciations to Commission for review/approval/denial 5. If Residential, Lowest/Best Bid submitted to Commission for review/approval/denial 6. If Commercial / Retail, potential project presented to Commission for review/approval/denial 6(a). HCD moves to procure developers for approved projects through bidding on defined task orders or sole source negotiation, as appropriate 7. If other, HCD strategically implements RFQs/RFPs/ITBs through procurement in accordance with LW/B Redevelopment Plan 8. HCD executes Agreements with approved Procured Developer/Partner 8(b). HCD forwards executed Developer/Partner Agreement to Legal, Mayor and Adminstrator for review/execution 9. Fully executed Agreement returned to HCD 10. Procured Developer / Partner schedules NTP and predevelopment meeting with HCD before beginning project 11. Procured Developer / Partner moves to carry out the activities described in Agreement, reports performance to HCD (on-going) and is monitored for compliance periodically throughout the project. Commission Meeting Agenda 4/1/2021 2:00 PM Homeless Taskforce.Subcommitte . Department: Department: Caption:Update from the Augusta Homeless Taskforce Subcommittee. (Requested by Commissioner Jordan Johnson) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/1/2021 2:00 PM Installation of signs Jimmie Dyess Parkway Department: Department: Caption:Discuss the installation of signs on both north and south side of Jimmie Dyess Parkway between Wrightsboro Road and Gordon Hwy. to honor those who have served and serviced the Fort Gordon Military Base; also the possible honorary naming of the corridor. (Commissioners John Clarke and Catherine McKnight) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/1/2021 2:00 PM Amend the Road Naming and Addressing Ordinance Department:Information Technology Department:Information Technology Caption:Motion to approve an Ordinance to amend Title 8, Chapter 5, Article 2 of the Augusta, Georgia Code entitled “Road Naming and Addressing” to improve clarity and conformance with best practices, and to waive the second reading. Background:Title 8, Chapter 5, Article 2 of the City Code regulates road naming and address assignment within Augusta, Georgia. The Roads and Addressing Ordinance was previously amended by Ordinances #6068 (1998) and #7460 (2014). The 2014 revisions assigned overall authority and responsibility for addressing to the GIS Division of the Information Technology Department. On January 19, 2021, the Commission authorized Information Technology to work with the Law Department to prepare new Ordinance revisions. Analysis:The proposed revisions improve the clarity of Augusta’s roads and addressing standards and procedures. They also ensure Augusta’s regulations remain in line with national addressing standards and best practices. The Augusta Law Department has reviewed and approved the proposed revisions. The revisions include: Section 8-5-14 adds references to specific state and national standards. Section 8-5-15 and all following sections change references from “GIS” to the more generic “Addressing Agency,” and from “GIS Operating Procedures Technical Guide” to “Augusta Addressing Technical Standards.” Section 8-5-17 modifies the Road Name Selection Standards to be more explicit and to align with national best practices. Section 8-5-18 is removed. Section 8-5-20 changes the road naming petition process to require approval by 100 percent of affected property owners and codifies fee waivers currently in practice. Section 8-5-21 clarifies standards for honorary designations, extends the term of designations to fifty years, and codifies fee waivers currently in practice. Section 8-5-29 clarifies addressing assignment for special situations (multiple structures sharing one Cover Memo driveway, corner parcels, and vacant parcels). Section 8-5-33 codifies the standards for address number changes currently in practice. Section 8-5-39 expands enforcement responsibilities to include the Richmond County Marshal’s Office and other agencies. Section 8-5-41 revises the description of the appeals process for clarity. Financial Impact:Not applicable. Alternatives:Do not approve. Recommendation:Approve an Ordinance to amend Title 8, Chapter 5, Article 2 of the Augusta, Georgia Code entitled “Roads Naming and Addressing” to improve clarity and conformance with best practices; waive the second reading. Funds are Available in the Following Accounts: Not applicable. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo 1 ORDINANCE NO. ___________ An Ordinance to amend Title Eight, Chapter 5, Article 2 of the Augusta, Georgia Code entitled “Road Naming and Addressing” to improve clarity and conformance with best practices. TITLE EIGHT PLANNING & ZONING CHAPTER 5 ZONING Article 2 Road Naming and Addressing 8-5-11 Title and Purpose This Ordinance shall be known as the Roads and Addressing Ordinance for Augusta, Georgia. These regulations are established to provide a system of distinct unique road names and addresses which are essential for successfully: · Improving the response time of fire, police, ambulance vehicles and other emergency services · Expediting postal and general delivery services · Enhancing the ability to locate a business and/or residences based on their address Authority This Ordinance is enacted pursuant to the authority conferred by Section 46-5-122 of The Official Code of Georgia Annotated, as amended, to promote the public health, safety, morals, convenience, order, prosperity, and general welfare of the present and future inhabitants of Augusta, Georgia. IT-GIS The Addressing Agency is hereby assigned overall authority and responsibility for the naming of public/private roads and addressing as directed by provisions of this Ordinance. Jurisdiction The provisions set forth herein shall apply to those roads, both PUBLIC and PRIVATE (including manufactured/mobile home parks, condominium developments, apartment complexes, malls, shopping plazas, strip buildings, businesses, business or office parks) and addresses which are currently or will be located within Augusta, Georgia and/or certain municipalities in Richmond County, Georgia. Resources This Ordinance shall conform generally to the most current ‘Street Addressing Standards and Guidelines for the State of Georgia’ and the GISOP Augusta Addressing Technical Standards, with changes made based on practicality and local applicability as needed. Additionally, the most current standards issued by NENA, the FGDC, the ESRI model for local governments and the USPS shall be consulted for their 2 applicability to Augusta’s road name and addressing program. Any future revisions to these national and state standards shall be incorporated into the Augusta Addressing Technical Standards. · National: NENA Standard for NG9-1-1 GIS Data Model · Federal: FGDC-STD-016-2011 Part 2: Address Data Content · State: Street Addressing Standards and Guidelines for the State of Georgia Definitions For the purpose of this Ordinance, the following terms are defined below. Unless specifically defined, words or phrases used in this Ordinance shall be interpreted to have the meaning in common usage and to give this Ordinance the most reasonable application. Addressing Agency: Employee(s) or other designated official(s) or person(s) charged with the responsibility of assigning addresses and approving road names as defined in this Ordinance. This person(s) shall be designated by the Director of Augusta Information Technology and specified in the Augusta Addressing Technical Standards. For the purposes of this Ordinance, “Addressing Agency” also includes any advisory or collaborative groups specified in the Augusta Addressing Technical Standards, which may include employees from departments that are responsible for the safety of the public, community, or overall quality of life in Augusta. Apartment: Unit within a building consisting of two (2) units or more for rent Augusta: The geographical area encompassed by the borders of Richmond County, GA, excluding Fort Gordon and the cities of Hephzibah, and Blythe. Per the Augusta Charter (1996), “Augusta, GA” is the official name of the consolidated government of the City of Augusta and Richmond County. Augusta Addressing Technical Standards: The Addressing Agency Operating Procedures Technical Guide. This document is used as a guideline for displaying road names and addressing which meet the intent of this Ordinance. This document may be changed periodically at the discretion of the Addressing Agency to conform to national, state, or local modifications; to support technology changes; to improve locational services; and to ensure public safety. Commission: The Augusta Commission. Building: A structure having a roof supported by columns or walls for the shelter, support or enclosure of persons, animals, or equipment and requiring a separate power meter to be installed for the building to have electrical service. This will also include mobile homes or manufactured homes. For the purposes of this Ordinance, the term “building” may also include other manmade structures meeting the same requirement as in the first sentence. Condominium: Ownership of a single unit within a structure that may include common areas and facilities. Driveway: A private road, easement, or private right-of-way, giving access from a public road, private road, or private right-of-way, leading to a building. A driveway does not serve more than two (2) lots/buildings that have or require separate power meters to be installed for electrical service. If a driveway is said to serve more than two (2) lots/buildings, it then shall be assigned and designated with a private road name with all properties addressed along such named private road. 3 Frontage Unit: A frontage unit is a standard interval in feet used to assign consecutive property numbers on a street or road. GIS Addressing Coordinator: An employee or other designated official or person charged with the responsibility of assigning addresses and approving road names as defined in this Ordinance. This person shall be designated by the Director of Augusta Information Technology and will be an employee of IT-GIS. GIS Manager: An employee or other designated official or person charged with the responsibility of managing the GIS department within the Information Technology Department. House Number: The number assigned by the Addressing Agency to any building for the purpose of identification of the location. Mailing Address: The address assigned by the GIS Addressing Coordinator Addressing Agency and used by USPS for the purpose of delivery of the United States mail. The property address and mailing address shall be the same for all buildings unless the property owners utilize a post office box for delivery of their mail. Mobile Home: A moveable or transportable dwelling. Mobile Home Park: Any site or parcel of land under single ownership where land or units are rented, and community utility(ies) provide for the occupancy of mobile homes. Official Road Name: The name as designated in the complete list of all roads in Augusta and on file with IT-GIS. Private Road: Any road, which is not maintained by GDOT and/or Augusta through the use of public funds, or is not a driveway as defined by this Ordinance. Public Road: Any road which is maintained by Augusta and/or by GDOT. Road: A public or private one-way or two-way road for ingress and/or egress. Such roads may be of various types including frontage roads, rear access roads, roads with cul-de-sacs and dead-end roads. This definition includes secondary roads, but does not include driveways. Road Sign: A metal blade and necessary hardware used to convey a road name, block range and, where applicable, the state road number. Unit Designator: The portion of the mailing address used to distinguish individual units within the same structure. Abbreviations For the purpose of this Ordinance, the following abbreviations are defined below. Unless specifically defined, words or phrases used in this Ordinance shall be interpreted to give them the meaning they have in common usage and to give this Ordinance the most reasonable application. E 9-1-1: Emergency 9-1-1; a system used that links emergency callers with the appropriate public 4 services. ESRI: Environmental Systems Research Institute; a global company that provides the means for organizing and analyzing geographical information to help land planners and resource managers make well-informed environmental decisions. FGDC: Federal Geographic Data Committee; a U. S. committee that coordinates the development of the National Spatial Data Infrastructure. FHWA: Federal Highway Administration; agency in the U. S. Department of Transportation that supports states and local governments in the design, construction and maintenance of the Nation’s highway system. GDOT: Georgia Department of Transportation GISOP: IT-GIS Operating Procedures Technical Guide. The document used as a guideline by the GIS Addressing Coordinator and IT-GIS that will have the authority to authorize and approve alternate methods of displaying road naming and addressing which meet the intent of this Ordinance. This document may be changed periodically at the discretion of IT-GIS. IT-GIS: The Augusta Information Technology Department, GIS Division. This department is the agency that shall assume responsibility for maintaining the road naming and addressing responsibility under this Ordinance. MRAD: Master Road and Address Database MUTCD: Manual on Uniform Traffic Control Devices; standard for signs, signals and pavement markings in the United States. MUTCD is published by the FHWA. NENA: National Emergency Numbering Association; professional organization that promotes the implementation and awareness of 9-1-1 and the international three-digit emergency communication systems. USPS: United States Postal Service Consideration of New or Proposed Road Names The naming of roads, particularly in new subdivisions, shall be reviewed and approved by IT-GIS the Addressing Agency per the Site Plan Regulations and Land Subdivision Regulations. Persons submitting road names that are rejected shall be notified so that changes may be made prior to the plan review process. A) Selection Standards The following standards will be used in consideration of new or proposed road names and honorary designations. All current roads that would otherwise not meet these standards will be granted exceptions, marked as an anomaly, and maintain those names until changes, if considered, can be made to conform to this Ordinance. In addition to those outlined in the GISOP Augusta Addressing Technical Standards, the standards used are as follows: 5 1) Names of new roads or proposed changes must not duplicate, in wording, in sound or pronunciation, an existing road within Augusta regardless of distance between occurrences or in address ranges/block numbers 2) Road names may not contain abbreviations of words, names or initials 3) Numerical references are prohibited, such as Fifth, Ten 4) Names of individuals will only be permitted for honorary purposes unless the individual holds a state or national significance 5) Single alphabetical characters are prohibited 6) Road names must be easy to pronounce and easily recognizable in emergency situations 7) Special characters will not be permitted; periods, dashes, apostrophes, hyphens, etc. 8) Names that may be offensive (slang, words with double-meanings) will not be allowed 9) Road names will be continuous throughout its entire length, when feasible. 1. Names must not duplicate, in wording, sound, or pronunciation, an existing road within Augusta regardless of distance between occurrences or in address ranges/block numbers. 2. Names must be easy to pronounce and easily recognizable in emergency situations. 3. Names may not contain abbreviations of words or initials, including abbreviations of proper names. Abbreviated generational suffixes (for example, “John Smith Sr” or “John Smith III”) are the only exception to this standard and are acceptable. 4. No new road name shall include numerical references, such as “Fifth” and “Ten.” Use of numerical road names in combination with a standard name will not be permitted. 5. Names of individuals will only be permitted for individuals that hold a state-wide or national significance. All other individual names, including individuals of local significance in Augusta, will only be designated for honorary purposes. Names may not include honorific titles (for example, “Dr,” “Honorable,” “Reverend”). a. State-wide or national significance denotes significant cultural, political or humanitarian contribution at a state-wide or national level. If an individual’s name is submitted by petition for a road renaming, the applicant must provide documentary evidence of the individual’s state-wide or national contributions (for example, statements from state or national agencies recognizing those contributions). 6. Names of individuals will only be permitted for individuals who have been deceased for at least five (5) years. 7. Road names should be no less than 3 characters but no more than 18 characters in length, not including the road type. The maximum length includes any spaces between words. 8. Single alphabetical characters are prohibited. 9. No new road name shall include the words “old” or “new.” 6 10. Special characters will not be permitted (for example, periods, dashes, apostrophes, hyphens, etc.). 11. Names that may be offensive (slang, words with double-meanings) will not be allowed. 12. In two-word road names beginning with a single word that can be abbreviated such as “Mount” or “Saint,” the word shall always be spelled out, followed by the remainder of the road name. 13. Directions as a single word or combined with another word will not be permitted (i.e. South Rd or Southlake Dr). 14. Names should be continuous throughout the road’s entire length, including through intersections. B) Prefixes and Suffixes Directional prefixes and suffixes will be used only when necessary. If used, cardinal (North, South, East & West) directions will only be used as prefixes and ordinal (Northwest, Northeast, Southwest, & Southeast) directions will only be used as suffixes, in accordance to established baselines as outlined in the GISOP Augusta Addressing Technical Standards. The use of both a prefix and suffix for addresses and road names will not be permitted. C) Road Types Each approved road name will be required to have a road type. There shall only be one road type per road name. Road types permitted for use in Augusta, Georgia will be in compliance with the standards of the USPS. (See USPS Publication 28) IT-GIS The Addressing Agency has the authority to determine which road type(s) shall be suitable for the new or proposed name, as outlined in the GISOP Augusta Addressing Technical Standards. If the requested type is deemed inappropriate by IT-GIS the Addressing Agency, a new one must be chosen. 8-5-18 Reserving Road Names Reserved. A request for road name reservation can be presented to IT-GIS for any new planned development. These road names will be reviewed and reserved in the road name inventory, if approved. Road names may only be reserved for two (2) years. Upon reaching the two year mark from date of reservation, the names will no longer be reserved, should a written extension request not be made. A new request for an additional one (1) year extension of the road name(s) reservation must be submitted to IT-GIS. 8-5-19 Approvals All proposed road names shall be reviewed and approved by IT-GIS the Addressing Agency during the site or development plan review period. Roads in new subdivisions are authorized by action of the Commission before the road names become official and signs are erected. The appropriate Geospatial Tax Map(s) shall be amended by IT-GIS the Addressing Agency to reflect all newly approved road names. 7 8-5-20 Road Naming by Petitions Road renaming is strongly discouraged due to safety and consistency issues and the significant hardship caused by address changes for residents and businesses. Applications for honorary road dedications, rather than renaming, are preferred. Renaming of county roads or private roads shall only be considered if a determination is made that the change will result in a clear benefit to the property owners, or the community, or public safety. If property owners, tenants, or public entities wish to name a road or rename an existing road, they must submit an application and petition with 66% (two-thirds) 100% (all) of the property owners or tenants adjoining the said road, regardless of the property address, in agreement of the request for naming/renaming to IT-GIS the Addressing Agency. A nonrefundable application fee of $250 along with administrative fees must be submitted to IT-GIS the Addressing Agency prior to processing. Administrative fees may include costs for manufacturing/installation of all new signs and address reassignment. Application and administrative fees are subject to change at the discretion of IT-GIS the Addressing Agency as outlined in the schedule of fees. If a petition to rename a road is initiated by a member of the Commission, another government agency/department or any Augusta department, all fees will be waived. Such members or offices are each limited to two (2) requests each per calendar year. The road naming petition will only be presented before the Commission for final approval if all criteria are met as outlined in the GISOP Addressing Technical Standards for road naming. Applicants will be notified in writing of the Addressing Agency’s findings. State Routes may only be changed by legislative act by the Georgia General Assembly. 8-5-21 Honorary Designations Applications for honorary designations are encouraged as an alternative to road renaming and will receive priority in consideration. Each approved request shall receive a designation for 50 (fifty) years. Requests for honorary designations of Augusta roads, not owned or maintained by state or federal agencies, should be made to IT-GIS the Addressing Agency. Roads assigned an honorary designation are not officially renamed but carry a second honorary name. Honorary designations may be for a continuous road, a single block, or another continuous area. Any given road segment may only carry one honorary designation at a time. A nonrefundable application fee of $250 $150 along with administrative fees must be submitted to IT-GIS the Addressing Agency prior to processing. Administrative fees may include costs for manufacturing and installation of all new signs. Application and administrative fees are subject to change at the discretion of IT-GIS the Addressing Agency as outlined in the schedule of fees. If a request to designate a road for honorary purposes is initiated by a member of the Commission, another government agency/department or any Augusta department, all fees will be waived. Such members or offices are each limited to two (2) requests each per calendar year. The honorary designation request will only be presented to the Commission for final approval if all criteria are met as outlined in the GISOP Augusta Addressing Technical Standards for honorary designation of Augusta facilities, roads and bridges. Applicants will be notified in writing of the Addressing Agency’s findings. State Routes may only be designated by legislative act by the Georgia General Assembly. 8-5-22 Renaming Existing Roads for Emergency Purposes Roads (public or private) may be changed by IT-GIS the Addressing Agency as necessary for health, 8 safety and welfare reasons and efficiency of the emergency response system. Owners of adjoining properties shall be notified in writing that the change is taking place and be provided a list of proposed road names from which input shall be considered. A selection will be chosen after receiving input and be presented to the Augusta Commission for approval. For any case in which a continuous road has multiple names, IT-GIS the Addressing Agency will determine the correct name and notify owners along such road of the name change. In the event of a conflict in either road naming or addressing, IT- GIS the Addressing Agency will use its best judgment to resolve the conflict and have the responsibility of notifying the owner, E 9-1-1, USPS, and other agencies. 8-5-23 Temporary Road Names Temporary road names for events or special occasions will not be permitted. 8-5-24 Road Name Signage Sign location and installation shall be in accordance with the rules and regulations of the MUTCD (Manual on Uniform Traffic Control Devices) published by the Federal Highway Administration (FHWA) under 23 Code of Federal Regulations (CFR), Part 655, Subpart F. http://mutcd.fhwa.dot.gov/ Road signs will contain the prefix (if used), road name, road type, suffix (if used) and block numbers. Private roads will be marked as such in accordance with the Manual on Uniform Traffic Control Devices (MUTCD). 8-5-25 Official Road Name Database / Road Book Road Names that are assigned to roads shall be kept in a “Road Book” and have the road characteristics for each road centerline of the master road dataset. IT-GIS The Addressing Agency shall make this information available via internet (for public use) and intranet (for internal use). IT-GIS The Addressing Agency may designate other departments and/or personnel to maintain information as it is deemed practical, and shall provide means for the designated personnel to update the Road Book accordingly. 8-5-26 Addressing Applicability Addresses will be assigned on all roads and shall have a road sign placed on the main road or highway. 8-5-27 Property Legal Descriptions The adoptions and implementation of this Ordinance shall not affect the legal descriptions of any property or be used to determine legal descriptions. 8-5-28 Ordering of Addressing Components Components of a property address shall always be in the following order: Address Number, Address Number Suffix (if used prior to Ordinance), Directional Prefix (if any), Road Name, Road Type, Directional Suffix (if any), Unit Type Designation (if applicable), and a Unit Number (if applicable). 8-5-29 Assignment and Standards 9 Addresses shall be determined based on the center of the side of the building where the front door is located or the distance from the intersection of the driveway with the road and the current surrounding addresses, if compliant with this Ordinance. Additional standards used to determine addresses are as outlined and can be found in the GISOP Augusta Addressing Technical Standards. A) Multiple Structures Sharing Driveway If more than two (2) addressable structures access a common driveway as defined, that driveway will be assigned a private road name and all addresses will be assigned along such private road. Addresses will be assigned from the center of the side of the building where the front door is located. When the front door is obscured or invisible from the road, or the structure is obviously best reached for emergency purposes by the driveway, the property number will be based on where the driveway intersects the road. B) Corner and Multiple Fronting Parcels Corner or double fronting parcels shall be assigned an address based on the driveway location of the intersecting road the center of the side of the building where the front door is located. If that entrance is not visible from that road or is inaccessible for emergency services, then the address shall be based on the road which the structure faces where the driveway intersects the roadway. C) Duplex/Attached Structures Each unit of structure shall receive its own individual address as determined by IT-GIS the Addressing Agency. This would include townhouses and condominiums. D) Multiple Unit Structures Separate internal units within, or associated with, residential or commercial complexes shall have an individual address and be uniquely identified by the use of a unit type. All educational, medical, residential, industrial facilities, and/or any other type of property with private roads that is sold shall not be allowed to change addressing or road names without written approval of IT-GIS the Addressing Agency. If road names or addresses are changed without approval, the property owner will be subject to fines as described in Augusta Code 8-5-40. E) Vacant Parcels Vacant parcels less than one acre may be pre-addressed at the discretion of IT-GIS must be preaddressed by the Addressing Agency for emergency services. This pre-address shall be assigned to the center point of the parcel frontage. All other parcels will not carry an address until placement of a structure. Every parcel is to have an address. F) Miscellaneous Structures Structures requiring an address for metering or permitting purposes shall be given their own individual address and a unit designator. These structures would include billboards/signs, power poles, utility assets and others. G) Mobile/Manufactured Home Parks Mobile home lots shall have sequential address numbers throughout the mobile home park. Each lot will have a separate address number assigned. The address number of each lot must be clearly displayed on the mobile home which is located on that lot and must be clearly visible from the road. If the lot is more than 50 feet from the road, the address number shall be displayed at the end of the 10 road or easement giving access to that mobile home. Addresses are not transferrable with the mobile home. H) Wireless Towers Wireless towers shall be assigned one address to the tower owner. Should the tower have multiple carriers, each carrier will be assigned a suite number that will include the address of the tower owner. A sign or post which clearly indicated the address number assigned to the tower shall be located at the entry point of the road on which the tower is located. 8-5-30 Numbering System IT-GIS The Addressing Agency shall develop and maintain a uniform scaled system of numbering addresses. This addressing system shall be used in designating addresses for new and existing structures and to resolve address problems which tend to confuse the traveling public or tend to delay the response of emergency services, mail delivery and other service providers. Baselines and the point of origin shall be defined in the GISOP Augusta Addressing Technical Standards to include the numbering structure for Augusta, Georgia. Addressing shall generally conform to the ‘Street Addressing Standards and Guidelines for the State of Georgia’ and the GISOP Augusta Addressing Technical Standards, however; IT-GIS the Addressing Agency reserves the right to amend as needed. 8-5-31 Specifications and Placement of Address Numbers All structure numbers shall be constructed of a durable, weather resistant material. The color shall contrast with the color scheme of the structure, and if mounted on glass, shall contrast with the background and be clearly visible. Reflective numbers for nighttime identification are required, if not in a continuously well-lit area. Single home residential numbers should not be less than four (4) inches in height. Commercial building numbers, including educational, medical, multi-family residential, religious and industrial facilities should not be less than eight (8) inches in height. Unit designators for these facilities should not be less than four (4) inches. In all cases, a number larger than the minimum size may be required where the minimum size does not provide adequate identification from the traveled roadway or is proportional to the building size. All numerical identifications must be easily identifiable without obstruction of view. Any dwelling or individual business located at more than 50 feet from the roadway and/or not clearly visible shall be required to have numerical posting at both the entrance or driveway and located in close proximity to the front door or entrance way. 8-5-32 Responsibility for Placement of Address Numbers It shall be the responsibility of each and every property owner, trustee, lessee, agent and occupant of each residence, apartment building, business or industry to post and maintain, at all times, address numbers as required under this Ordinance. All addresses shall be displayed in such a way that they are unobstructed and legible from the traveled roadway. A) New Addresses The owner, occupant, or agent of each house, building or other structure assigned an address under the uniform numbering system shall place or cause to be placed the number on the house, building, or other structure within thirty 11 (30) Days after receiving notification from IT-GIS the Addressing Agency of the proper number assignment or within thirty (30) days of occupancy, whichever is sooner. B) Existing Addresses Further, the owner, occupant or agent of any existing house, building or other structure existing as of the date of the adoption of this Ordinance, shall place or cause to be placed the number on the house, building or other structure within sixty (60) days after the adoption of this Ordinance. 8-5-33 Changes of Addresses If an address number is changed for any reason, IT-GIS the Addressing Agency shall be responsible for assigning the new address number. Because addressing affects delivery of emergency and essential services, address numbers should only be changed for public safety and consistency. Address numbers shall not be changed based on their perceived beneficial properties or cultural preferences. In addition to those outlined in the Augusta Addressing Technical Standards, the criteria for address number changes are as follows: A) The existing address number is out of sequence with the adjacent properties. B) The address number is duplicated, or the same number exists on a similar road name. C) The existing or remodeled main entrance is on a different road or at a different location. D) The property has documented difficulty in receiving emergency services. E) Property located on a corner lot is addressed to the wrong street. Requests for address reassignment should be made to IT-GIS the Addressing Agency. An application and administrative fees for reassignment are to be submitted for processing. Application and administrative fees are subject to change at the discretion of IT-GIS the Addressing Agency as outlined in the schedule of fees. The form shall be available online on the Augusta, GA website and at the IT-GIS Addressing Agency office. The Addressing Agency has the authority to change addresses as necessary to ensure conformity throughout Augusta, GA and efficiency of the emergency response system. Requests will be reviewed within five (5) business days for consideration and approval, but may be extended should further consideration be needed. When such a change is made, IT-GIS the Director of Information Technology shall notify the building owner to make the change. The Addressing Agency shall notify USPS, Augusta, GA offices, and emergency services. The owner of the building shall post the changed address numbers within thirty (30) days of receipt of such notice. The owner/resident of the building will be responsible for notifying all suppliers and others of the address change. 8-5-34 Compliance No owner of real property shall attempt to number or fail to number the property or the principle building, if not in conformity with this Ordinance. IT-GIS The Addressing Agency shall send a written notice, to any owner not in compliance with this Ordinance, to the owner’s address as stated in Augusta records, directing specific compliance with a provision of this Ordinance. If corrective measures have not been taken within thirty (30) days of the notification of violation, a person or business will be subject to enforcement fines as described in Section 8-5-39. Augusta, Georgia will not assume any responsibility for the inability of emergency services (i.e. sheriff, fire, 911 departments) to locate the property in the event of an emergency due to incorrect property identification. 8-5-35 Development Plan Requirements 12 All land subdivisions, regardless of the number of lots, that create a new public or private road or road section in any jurisdiction within Augusta, Georgia must have a pre-approved list of road names and addresses from IT-GIS the Addressing Agency before submitting subdivision and development plans to Planning and Development. All multi-unit and multi-structure developments must submit the site plan with building layout, for unit numbering to IT-GIS the Addressing Agency during the Plan Review process prior to occupancy. Any subdivision or site that requires new addresses will be reviewed within seven (7) business days for assignment and subject to the final development/site plan approval before release. 8-5-36 Business Licenses All businesses, new or existing must have their address properly displayed in accordance to this Ordinance or a penalty will be assessed. All new businesses must have their address verified/confirmed against the MRAD before a license can be issued. 8-5-37 Building Permits No permit shall be issued for any structure until the owner/developer/contractor obtains an official address assigned by IT- GIS the Addressing Agency. The owner can contact the GIS Addressing Coordinator the Addressing Agency directly to complete an address assignment request. 8-5-38 Certificate of Occupancy The Certificate of Occupancy (CO) for any structure erected, repaired, or modified shall be withheld by the Planning and Development Department until the address is posted on the structure as outlined in this Ordinance. 8-5-39 Enforcement Responsibilities The responsibility for the enforcement of the provisions of the Roads and Addressing Ordinance, in addition to the legal authority of Augusta, is as assigned below: · Augusta IT-GIS Addressing Agency: The Information Technology Director, GIS Addressing Coordinator or any designee(s) of IT-GIS the Addressing Agency shall have the responsibility of enforcing this Ordinance for address assignment. and issuing citations for violations. · Augusta Planning & Development: The Code Enforcement division or any designee(s) of Planning & Development shall have the responsibility of enforcing this Ordinance and issuing citations for violations. · Richmond County Marshal’s Office – Any designee(s) from the Marshal’s Office shall have the responsibility of enforcing this ordinance and issuing citations for violations. · Any other Augusta, Georgia enforcement authority working in conjunction with the Addressing Agency, as specified in the Augusta Addressing Technical Standards, shall have the responsibility of enforcing this ordinance. 8-5-40 Penalties for Violation 13 Any person, business or property owner that violates or fails to comply with the provisions of this Ordinance, with exception Section 8-5-28 D, shall be guilty of an infraction punishable by a fine not to exceed $500.00, six (6) month imprisonment or both. Any person, business or property owner that violates Section 8-5-28 D shall be guilty of an infraction punishable by fine not to exceed $1000.00. Each day any violation with the provisions of the Ordinance shall continue as a separate offense. In the event that violations of this Ordinance are not corrected within thirty (30) days of receiving the fine, Augusta may perform the work needed to comply and bill the property owner(s). If the bill for work performed is not paid within ninety (90) days of mailing, then a lien may be put on the property to include the cost of the work and any applicable court costs. 8-5-41 Appeals Any owner or occupant can submit an informal appeal of the Addressing Agency’s road naming and/or addressing decisions in writing to the GIS Manager of the GIS Addressing Coordinator’s Information Technology Director. Appeals must be submitted within ten (10) days of the notification date and must list the rationale for the appeal. The GIS Manager Director shall review within reasonable time to determine if he/she will affirm, modify, or revoke the decision of the GIS Addressing Coordinator Addressing Agency. If the appellant still finds the decision unsatisfactory, he or she may submit a formal appeal in writing to the Commission within fifteen (15) days of notification of the Director’s decision. the notification date. The notice of appeal should include the application and any appeal fees as applicable. The Commission shall make its final decision on the appeal, in conformity with this chapter, and it shall be final and conclusive. In the absence of an appeal within the designated timeframes, the decisions of the GIS Addressing Coordinator or GIS Manager Addressing Agency and Information Technology Director shall be final. 8-5-42 Severability of Provisions All provisions in other Ordinances for Augusta, Georgia in conflict with this Ordinance are hereby repealed. If any provisions of this Ordinance or the application thereof to any person or circumstance are held invalid, the invalidity does not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application and to this end, the provisions of this Ordinance are severable. 8-5-43 Liability Augusta, Georgia, its officers, agents or employees, together with any person following their instructions in rendering services, are not liable for civil damages as a result of an act or omission under this Ordinance, including but not limited to, developing, adopting, operating, or implementing an addressing system or plan. Commission Meeting Agenda 4/1/2021 2:00 PM Assigning the honorary road name of Rev Clyde Hill Way to Chestnut Street Department:Information Technology Department:Information Technology Caption:Motion to approve assigning the honorary road name of Rev. Clyde Hill Way to Chestnut Street. Background:Under Rev. Hill’s leadership, Mt. Calvary provides housing opportunities to those in need near the church campus. His contributions to not only the faith world, but to the community at large makes this honorary naming timely and appropriate. Analysis:Impact of Honoree: Since 1973, Rev. Hill has served as the pastor of Mt. Calvary Baptist Church in Augusta. His humanitarian efforts have helped change the lives of hundreds of people from all over our county. Under Rev. Hill's visionary leadership, the church has continued to improve the lives of its membership and beyond. The Employment Ministry, which assists members and nonmembers in locating employment opportunities, and Christmas for the Masses, through which food, toys, clothing, and monetary donations are provided for the needy, were instituted. The College and Career Ministry and the Technology Ministry were organized. To enhance efficiency, the church purchased and installed a computer networking system, new office furniture, including an electric typewriter and a Savin copier. Geographic Affiliation: The honorary designation request is for Chestnut Street because this is where Rev. Hill was an active leader for his community. Living Status: Living Financial Impact:Cost for road signs and Application – WAIVED (Commissioner Johnson Initiated) Alternatives: Recommendation:Approve the honorary designation of Rev Clyde Hill Way to Chestnut Street Cover Memo Funds are Available in the Following Accounts: Cost for placement of honorary road name signs and application WAIVED 2 signs – Chestnut St and Wrightsboro Rd // Chestnut St and MLK Jr Blvd REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo RESOLUTION WHEREAS: Commissioner Johnson, on behalf of the Augusta community, initiated a request for an Honorary Road Name Designation for Chestnut Street WHEREAS: It is proposed that Chestnut Street be assigned an honorary name of Rev Clyde Hill Way , not altering the official name Chestnut Street; WHEREAS: The honorary designation request does meet requirements for cultural, historical, humanitarian, area lineage and/or distinguished career justification, in addition to its geographic affiliation; WHEREAS: This honorary designation request is being made to honor the significance Rev. Hill has made to the Richmond County community for his deep personal commitment to the welfare of his fellow citizens; NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION: THEREFORE: Let it be known that Augusta, Georgia does hereby assign the Chestnut Street the honorary name of Rev Clyde Hill Way. Traffic Engineering is to be notified of the honorary designation and the requested road signs should be erected accordingly. ______________________________ Lena Bonner, Clerk of Commission ______________________________ Hardie Davis Jr., Mayor ______________________________ Tameka Allen, Information Technology CERTIFICATE The undersigned qualified and acting Clerk of the Augusta Commission certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Augusta Commission held on _______________________________________. ______________________________ Lena Bonner, Clerk of Commission ______________________________ Date AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month – 2:00 p.m. Committee meetings: Second and last Tuesdays of each month – 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) ___X_______ Commission __________ Public Safety Committee __________ Public Services Committee __________ Administrative Services Committee __________ Engineering Services Committee __________ Finance Committee Contact Information for Individual/Presenter Making the Request: Name: ______________________________________________________________ Address: ____________________________________________________________ Telephone Number: ___________________________________________________ Fax Number: _________________________________________________________ E-Mail Address: ______________________________________________________ Please send this request form to the following address: Ms. Lena J. Bonner Telephone Number: 706-821-1820 Clerk of Commission Fax Number: 706-821-1838 Suite 220 Municipal Building E-Mail Address: nmorawski@augustaga.gov 535 Telfair Street Augusta, GA 30901 Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk’s Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five- minute time limit will be allowed for presentations. X Date of Meeting Next Available Date of Meeting _Next Available Date of Meeting _____________ Date of Meeting _____________ Date of Meeting _________ Date of Meeting _____________ Michele Pearman (IT-GIS) 535 Telfair St. Bldg 2000 706-945-4568 pearman@augustaga.gov Caption/Topic of Discussion to be placed on the Agenda: Honorary Naming of Chestnut Street for Rev Clyde Hill Way GIS- HonoraryRoadNamingForm IT-GIS Division Honorary Road Naming Request Click here for general guidelines Honorary Designations allow citizens the opportunity to honor people that have made significant contributions to the Augusta Richmond County community. Honorary designations can be made in memory of an individual. Honorary road names will be displayed for a ten (10) year period. The sign will then be turned over to the individual that applied for the naming, unless renewed. IT-GIS will only accept a maximum of ten (10) designations per calendar year. Road designations will be determined on a case by case basis Date * Applicant* Property Owner/Other* Other Mailing Address* Phone Number* Email* Type Of Request * Applicant Information 2/25/2021 Jordan Johnson Property Owner Other Commissioner City Augusta State / Province / Region GA Postal / Zip Code 30901 Country United States of America Street Address 802 Wallace St. Address Line 2 7967998872 jjohnson@augustaga.gov Request Information Honorary Name Addition Road Ownership * Current Road Name* Proposed Honorary Road Name* A) Alternate Honorary Road Name Number of Honorary Road Name Signs* Point of Beginning Point of Ending Reason For Request Public Private State Chestnut St. Rev. Dr. Clyde Hill Sr. Way 2 Location Of Road Chestnut St @ Wrightsboro Rd Chestnut @ MLK JR BLVD Reason For Proposed Request SInce 1973, Rev. Hill has served as the pastor of Mt. Calvary Baptist Church in Augusta. His humanitarian efforts have helped change the lives of hundreds of people from all over our county. Under Rev. Hill's visionary leadership, the church has continued to improve the lives of its membership and beyond. The Employment Ministry, which assists members and nonmembers in locating employment opportunities, and Christmas for the Masses, through which food, toys, clothing, and monetary donations are provided for the needy, were instituted. The College and Career Ministry and the Technology Ministry were organized. Under Rev. Hills leadership, Mt. Calvary also provides housing opportunities to those in need near the church campus. His contributions to not only the faith world, but to the community at large makes this honorary naming timely and appropriate. Rev Clyde Hill Way - Approved by IT-GIS and Traffic Engineering Clay St Davis St Parks Ave Cedar St Swans Ln Maxwell St Gordon St Boyd Ln Tin Cup Ln Davidson Ln Mill St Sharpes Ln A sh St Perry Ave David St Robin Ln Forest St Timms Ln M a ple St Chestnut St Magnolia Ln Tenth St Florence St Columbus Ln BraytonSt Norris LnC a m ille S t Okeefe Ln Monroe St Picquet Ave Garrett Ln Twelfth St Gregg St M c Q u e e n C t Twiggs Ct Steiner Ave Twigg s Cir Anderson Ave Johnson Ave T wiggs St Sherman St M L K i n g J r B l v d Thirteenth St Railroad St Conklin Ave Wrightsboro Rd JamesBrownBlvd Eleventh St Wrightsboro Rd Mill St Gregg St Mill St M L K i n g J r B l v d Clay St Forest St Chestnut St Mill St Perry Ave Anderson Ave Sherman St Twelfth St Perry Ave Cedar St Johnson Ave Tenth St Twelfth St Tin Cup Ln Cedar St Swans Ln Conklin Ave Florence St M aple St Florence St S wansLn Anderson Ave Perry Ave Mill St Clay St Johnson Ave Garrett Ln Chestnut St T w i g g s S t Swans Ln Anderson Ave Gordon St Perry Ave Steiner Ave Magnolia Ln M a ple St Anderson Ave Tenth St Anderson Ave Wrightsboro Rd T wig gs St Eleventh St T wiggs St Wrightsboro Rd David St Monroe St Wrightsboro Rd Magnolia Ln Tenth St Garrett Ln Forest St Forest St Twelfth St Mill St Ash St Forest St Chestnut St Twelfth St MillSt Honorary NameSign 2- Rev Clyde Hill Way Honorary NameSign 1 - Rev Clyde Hill Way Augusta, GA MapAugusta, GA Map Produced By:Augusta, GA GovernmentInformation Technolgy Department - GIS Division535 Telfair Street Bldg 2000Augusta, GA 309012/26/2021 hf18821 0 260 520130Feet1 inch = 364 feet Augusta, GA IT-GIS Road Naming Policy: Petition & Honorary Designations Last Updated: August 20th, 2014 Page 14 Honorary Road Name Sign Commission Meeting Agenda 4/1/2021 2:00 PM Facility building and grounds budget for the Craig Houghton School Building Department:Central Services – Facilities Department:Central Services – Facilities Caption:Motion to approve the facility building and grounds budget for the Craig Houghton School Building Background:Augusta recently completed a property swap with the Board of Education for the Craig- Houghton Elementary School Building located at 1001 Fourth Street. As a result of this acquisition the building must have a facility maintenance budget. Analysis:Funds are needed to maintain this 100,000 square foot facility currently housing the Department of Public Health. Financial Impact:Transfer of funds from the general fund contingency $264,260 Alternatives:1. Motion to approve the facility building and grounds budget for the Craig-Houghton School Building. 2. Do not approve Recommendation:Approve the facility building and grounds budget for the Craig- Houghton School Building Funds are Available in the Following Accounts: General Fund Contingency REVIEWED AND APPROVED BY: Cover Memo 2021 Object Code Account Title Budget Description 52.13117 Pest Control $1,560.00 Approx. $120.00/month based off of AJC 52.22510 Security Services $15,000.00 Johnson Controls- CCTV system and cameras 52.23111 R & M - Contract Bldg. $15,000.00 Janitorial Services at $1,250.00/month 52.23112 R & M - Contract Equip. $50,000.00 Mechnical Services for HVAC $45,000/year, generator $1,630.00/year, elevator $600/year, Fire Extinguisher and suppression system $600/year, Fire System Inspection $450.00/ year Fire Alarm Monitoring (no answer) Water treatment $450/year 53.11110 General Supplies and Materials $19,000.00 Based off AJC supplies and materials needed for the facility 53.12110 Water and Sewearge $18,000.00 On average $1,450.00/month according to Utilities bills 53.12210 Natural Gas $3,200.00 .40 per therm and ranges from $157.00-$200.00 per month based off previous records from the school 53.12310 Electricity $100,000.00 GA Power account number 2955946024. On average $4,500.00/month in August and as low as $2,969.00/month in November and $6,600.00/month at full capacity 53.19120 R & M - Building $20,000.00 Maintaining non - contract roof, doors and floors 53.19130 R & M - Equipment $20,000.00 Maintaining non - contract equipment throughout the facility 53.19150 R & M - Grounds $2,500.00 Maintaining facility grounds Total $264,260.00 Craig Houghton YTD Budget Request Commission Meeting Agenda 4/1/2021 2:00 PM POL/EPL Insurance Renewal Department:Finance-Risk Management Department:Finance-Risk Management Caption:Motion to approve the continue renewal of Augusta POL/EPL Insurance with Premium Quote for 2021 – 2022 POL/EPL coverage with J. Smith Lanier & Co. LLC., current broker, through insurance carrier RSUI for a premium of $65,830. Background:Public Official Liability provides coverage for “wrongful acts” of the public entity and wrongful acts of individuals who act on behalf of the entity. A wrongful act means any actual or alleged breach of duty, neglect, errors, misleading statements, emissions or employment practices violation by an insured solely in the performance of the public entity. Augusta Richmond County has maintained continuous POL/EPL coverage since 1997. Acceptance of coverage gives additional protection to the assets of the Public Officials. Public Officials Liability (POL) coverage is claims made coverage, which means any claim which may be covered, would need to be filed during the policy period. The Augusta Law Department (knowledge of decisions made by the Commission which may lead to a claim against the coverage and also knowledge of grievances, separations from employment, etc. which may lead to claims against the Employment Practice Endorsement to this coverage) is the group responsible for notifying the broker of potential claims and filing claims against this coverage. Analysis:RFP awarded Broker, J. Smith Lanier & Co. sought quotes from the insurance market for POL/EPL coverage. RSUI provided the lowest quote to J. Smith Lanier & Co, in the amount of $65,830. Financial Impact:J. Smith Lanier & Company secured quotes for this coverage and are able to offer the POL/EPL coverage of $2,000,000 with a $250,000 SIR (self-insured retention) for a premium of $65,830. Cover Memo Alternatives:Not recommended: Drop coverage and retain risk. Recommendation:Approve coverage quoted by RSUI Insurance Company for a one year period for a premium of $65,830 for $2,000,000 in coverage and an SIR of $250,000. Effective policy dates are April 19, 2021 - April 18, 2022. Funds are Available in the Following Accounts: 611-01-5212 Risk Management General Insurance Fund Account REVIEWED AND APPROVED BY: Procurement Finance Law Administrator Clerk of Commission Cover Memo Commission Meeting Agenda 4/1/2021 2:00 PM Preliminary 12-31-2020 Financial Report Department:Finance Department:Finance Caption:Present the preliminary financial reports for the year ended December 31, 2020. Background:Periodic financial reports are presented to keep the commission apprised of the the financial condition of the organization. Analysis:The reports presented are the preliminary results of the year ended December 31, 2020. Per GASB standards, Augusta is required to hold open its books for 60 days after year end so that receivables and payables may be accurately recorded. Staff is in the process of final reviews and adjustments in preparation for the annual financial audit. The results of the 2020 audit, which is normally scheduled for presentation in July, will have variance from the reports being presented due to timing differences and adjustments made during the final audit preparation review. The reports focus on operations for the following funds: General Fund (including Law Enforcement) Urban Service Fund Fire Protection Water & Sewerage Garbage Collection Augusta Regional Airport Stormwater Utility Financial Impact: Alternatives: Recommendation:receive as information Funds are Available in the Following Accounts:Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 4/1/2021 2:00 PM Atlanta Gas Light (AGL) Encroachment Agreement AGL Camellia Road Cathodic Protection System Anode Ground Bed Encroachment File Reference: 21-014 (A) Department:Engineering Department:Engineering Caption:Motion to approve Atlanta Gas Light (AGL) Encroachment request to Place Cathodic Protection System Anode Ground Bed in Augusta, GA Parcel as depicted on Exhibit A and B. Also authorized Augusta Mayor and Augusta Engineering Department to process and sign all associated documents with consultation of Augusta Legal Counsel. Requested by AED. Background:AGL is the owner of a natural gas facility located within the Augusta, GA (City) property. AGL also has the Camellia Road Cathodic Protection System and the system Anode Ground Bed to be located close to the System Control Facility that will longitudinally encroach on the City property as depicted n Exhibit A and B. Analysis:In general, such facility is relocated within roadway right-of- way (ROW). However, due to the system functionality constrains Anode Ground Bed needs to be placed in the adjacent parcel that is owned by Augusta, GA. Financial Impact:N/A. Alternatives:Do not approve. Recommendation:Approve Atlanta Gas Light (AGL) Encroachment request to Place Cathodic Protection System Anode Ground Bed in Augusta, GA Parcel as depicted on Exhibit A and B. Also authorized Augusta Engineering Department to process and sign all associated documents with consultation of Augusta Legal Counsel. N/A Cover Memo Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo STATE OF GEORGIA ) COUNTY OF RICHMOND ) ATLANTA GAS LIGHT CAMELLIA ROAD CATHODIC PROTECTION SYSTEM ANODE GROUND BED ENCROACHMENT AGREEMENT THIS CATHODIC PROTECTION SYSTEM ANODE GROUND BED AGREEMENT (this “Agreement”), made this _____ day of __________, 2021 by and ATLANTA GAS LIGHT (“Grantee”) and AUGUSTA-RICHMOND COUNTY, GEORGIA, a political subdivision of the State of Georgia (“Grantor”). WITNESSETH: WHEREAS, Grantor is the owner of certain real property located in Augusta, Georgia, hereof, is referenced as Parcels Number 032-1-030-12-0 and 032-1-090-00-0which is depicted on Exhibit A and B attached hereto and incorporated herein by reference (the “City Property”); WHEREAS, Grantee is the owner of natural gas facility located within the City Property: WHEREAS, the Grantee’s has Camellia Road, Augusta, GA Cathodic Protection System and the System Anode Ground Bed to be located close proximity to the System Control Facility that will longitudinally encroach on the City Property as depicted on Exhibit A and B. WHEREAS, Grantee agrees to take all responsibility for the maintenance of the Anode Ground Bed and will not relocate or expand the dimension of the encroached area. WHEREAS, Grantor has agreed to grant for the benefit of the Grantee Property Anode Ground Bed encroachment, together with a construction and maintenance right, over, under and across the portion of the City Property, as more fully set forth herein. NOW, THEREFORE, in consideration of Ten Dollars ($10.00) in hand paid, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor and Grantee agree as follows: 1. Grant of Encroachment. Grantor hereby grants to Grantee, its successors and assigns, for the benefit of the Grantee’s Property, a non-exclusive, perpetual encroachment through the area shown on the parcels T.M. 032-1-030-12-0 and 032-1-090-00-0 Encroachment Exhibit prepared by Jarrod Black, PLS dated 3/2/2021and attached hereto as Exhibit A and B and incorporated herein by reference (the “Encroachment Area”), for the purpose of constructing & maintain Anode Ground Bed. 2. Relocation. This herein grant of encroachment is made with the stipulation by Grantor and Grantee that Grantor may require the relocation of the Anode Ground Bed or improvements authorized under this Agreement, if, in sole determination of Grantor, any future drainage, utilities or other improvements or maintenance activities are needed on or in Encroachment Area and / or this ROW for a public purpose. In any such event, the Anode Ground Bed or improvements will be relocated at Grantee’s sole expense and Grantor shall have no liability for the relocation of such gas regulator facility or improvements. 3. Release. The Grantee, his/her/its administrators, executors, successors, heirs and assigns hereby indemnifies and holds harmless the Grantor and its authorized agents and employees for any and all damages, accidents, casualties, occurrences or claims which may arise or be asserted against the City from the construction, presence, existence or maintenance of the Anode Ground Bed by the Grantee, except to the extent caused by the willful misconduct of the City or its authorized agents and employees. 4. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia 5. Binding Effect. The rights and obligations created herein shall run with title to City Property and shall be binding upon the Grantor, its successors and/or assigns, and shall inure to the benefit of Grantee, its successors and/or assigns. 6. Amendments. This Agreement, along with the exhibits attached hereto, may not be amended, waived or discharged, except by instrument in writing, executed by both Grantor and Grantee, or their respective successors, heirs or assigns, as applicable. [Signatures Follow on Next Page] IN WITNESS WHEREOF, Grantor and Grantee have executed and delivered this Agreement under seal as of the day and year first above written. GRANTOR: Signed, sealed and delivered in the presence of: Unofficial Witness Notary Public My Commission Expires: AUGUSTA-RICHMOND COUNTY, GEORGIA, a political subdivision of the State of Georgia By: Name: Hardie Davis, Jr. Title: Mayor Attest: By: Name: Title: Clerk of Commission ______ (Notarial Seal) GRANTEE: Signed, sealed and delivered in the presence of: Unofficial Witness Notary Public My Commission Expires: ATLANTA GAS LIGHT By: By: Name: Title: (Notarial Seal) CA M E L L I A R O A D OE OE OE OE OE OE OE OE X X X X X X X X X X OE OE OE OE OE X X X WALT O N W A Y H:\ V a u l t \ G 2 2 0 1 5 8 \ G 2 2 0 1 5 8 . A G L . 0 0 - A G L - C a m e l l i a R o a d \ P r o d u c t i o n \ S u r v e y i n g \ C A D \ G 2 2 0 1 5 8 . A G L . S R V M . d w g , 2 / 1 9 / 2 0 2 1 8 : 0 0 : 0 4 A M , m s a l e x a n d e r CA M E L L I A R O A D OE OE OE OE OE OE OE OE X X X X X X X X X X OE OE OE OE OE X X X WALT O N W A Y H:\ V a u l t \ G 2 2 0 1 5 8 \ G 2 2 0 1 5 8 . A G L . 0 0 - A G L - C a m e l l i a R o a d \ P r o d u c t i o n \ S u r v e y i n g \ C A D \ G 2 2 0 1 5 8 . A G L . S R V M . d w g , 2 / 1 9 / 2 0 2 1 8 : 0 0 : 2 1 A M , m s a l e x a n d e r CA M E L L I A R O A D OE OE OE OE OE OE OE OE X X X X X X X X X X OE OE OE OE OE X X X WALT O N W A Y H:\ V a u l t \ G 2 2 0 1 5 8 \ G 2 2 0 1 5 8 . A G L . 0 0 - A G L - C a m e l l i a R o a d \ P r o d u c t i o n \ S u r v e y i n g \ C A D \ G 2 2 0 1 5 8 . A G L . S R V M . d w g , 2 / 1 9 / 2 0 2 1 8 : 0 0 : 1 4 A M , m s a l e x a n d e r CA M E L L I A R O A D OE OE OE OE OE OE OE OE X X X X X X X X X X OE OE OE OE OE X X X WALT O N W A Y H:\ V a u l t \ G 2 2 0 1 5 8 \ G 2 2 0 1 5 8 . A G L . 0 0 - A G L - C a m e l l i a R o a d \ P r o d u c t i o n \ S u r v e y i n g \ C A D \ G 2 2 0 1 5 8 . A G L . S R V M . d w g , 2 / 1 9 / 2 0 2 1 8 : 0 0 : 3 2 A M , m s a l e x a n d e r Commission Meeting Agenda 4/1/2021 2:00 PM Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvement Projects – RFQ 19-148Constantine Engineering – Task Order One File Reference: 21 – 014(A) Department:Engineering Department:Engineering Caption:Motion to approve Task Order Three funding for Drainage System Assessment, Verification and Drainage Improvements Engineering Services Agreement to Constantine Engineering (Constantine) in the amount of $25,000.00 for Overton Road Drainage Subbasin as requested by the AED. RFQ 19-148. Background:Stormwater conveyance concerns are wide spread and particularly in older developed areas. The objective of Drainage Improvements projects in areas experiencing localized flooding is to provide infrastructure improvements that mitigate the flooding conditions in these areas. Frequent, severe flooding creates threatening and hazardous conditions for residents of the area, impacting local commercial operations and businesses. Contributing factors to the flooding conditions include undersized drainage conveyance system, limited or no roadside curbing, restricted access for system maintenance and deficient integrated storm conveyance system. The overall need for this project is to upgrade the infrastructure system within the designated area including roadway improvements, resurfacing, or both, adding of curbs, gutters, sidewalks, and drainage improvements. On May 7, 2019 Augusta Commission approved the award of Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvement Projects Engineering Services Agreement to four qualified firms including Constantine. W ork is released as Phased Task Order. Analysis:Drainage at and around Overton Road was assessed under Task Order one. Gathered information warrants field verification of the existing off-road drainage infrastructure and accordingly conduct system Stormwater Capacity Analysis. Generated information will support future design activities for the system improvements. Services are provided by Constantine. Cover Memo Financial Impact:Stormwater Utility Funds ($25,000). Alternatives:1). Do not approve and find alternative to address county-wide storm conveyance system improvements needs. Recommendation:Approve Task Order Three funding for Drainage System Assessment, Verification and Drainage Improvements Engineering Services Agreement to Constantine Engineering (Constantine) in the amount of $25,000.00 for Overton Road Drainage Subbasin as requested by the AED. RFQ 19-148. Funds are Available in the Following Accounts: Stormwater Utility Funds 581-044320-5211120 REVIEWED AND APPROVED BY: Cover Memo Augusta-Richmond County, Georgia Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. 144,180$ 36,860$ Special 1% Sales Tax, Phase VI 42,120$ Stormwater Utility Program 25,000$ 248,160$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Stormwater Utility Program SUPPLEMENTAL AGREEMENT NUMBER THREE CPB#581-044320-5211120 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET STORMWATER UTILITY Program (Constantine) RFQ 19-148 Stormwater Utility Program BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB#581-044320-5211120 Supplemental Agreement Number Three to Constantine Engineering in the amount of $25,000 for the Stormwater Utility Fee Implementation Project. This request is for Task Order Three Storm System Inventory, Basin Analysis and Data Review. Funding is available through Stormwater Utility Program. 1 of 2 5.1.2020 Augusta-Richmond County, Georgia CPB#581-044320-5211120 CAPITAL PROJECT BUDGET CPB AMOUNT ADDITION NEW SOURCE OF FUNDS CPB REQUEST CPB Stormwater Utility 58-044320-5211120 ($181,040)($181,040) SPLOST, PHASE VI 328-041110-211828002 ($42,120)($42,120) Stormwater Utility 58-044320-5211120 ($25,000)($25,000) TOTAL SOURCES:($223,160)($25,000)($248,160) USE OF FUNDS ENGINEERING 328-041110-5212115-211828002 $42,120 $42,120 Engineering 581-044320-5211120 $181,040 $25,000 $206,040 TOTAL USES:$223,160 $25,000 $248,160 2 of 2 5.1.2020 March 17, 2021 Hameed Malik, PhD, PE, Director Augusta Engineering Department 452 Walker St Augusta, GA 30901 RE: Morningside Drive/Overton Road Stormwater Infrastructure Impovements Dear Dr. Malik: Attached is a Task Order proposal to perform field verification of the existing stormwater drainage infrastructure at the Augusta Country Club. This field verification effort will support future design activities for the improvements recommended in our Technical Memorandum titled “Stormwater Capacity Analysis at Overton Road”. Our field verification scope is based on Scenario 2, the replacement scenario, and using the alternative of rerouting the stormwater piping through the Augusta County Club property. This includes upsizing the main pipe diameter and tying all Country Club site drainage into the new pipe. If you have any questions regarding the Task Order, please do not hesitate to give me a call on my cell phone at 864-884-4497. Sincerely, Joseph A. Greenburg, P.E. Principal CONSTANTINE ENGINEERING, INC. 608 Broad St Suite 2 Augusta, GA 30901 706.664.0664 www.tcgeng.com CONSTANTINE. 608 BROAD STREET, SUITE 2 AUGUSTA GA, 30901 PH: 706-664-0664 WWW.TCGENG.COM Constantine Task Order Proposal Morningside Drive/Overton Road Drainage System Improvements 1 TASK ORDER THIS TASK ORDER IS ISSUED PURSUANT TO THE AGREEMENT FOR CONSULTING ENGINEERING SERVICES BETWEEN THE CITY OF AUGUSTA ENGINEERING DEPARTMENT AND CONSTANTINE ENGINEERING, WHICH IS INCORPORATED HEREIN BY THIS REFERENCE, WITH RESPECT TO SCOPE OF SERVICES FOR PROFESSIONAL ENGINEERING SERVICES FOR THE MORNINGSIDE DRIVE AND OVERTON ROAD DRAINAGE SYSTEM STORMWATER INFRASTRUCTURE IMPROVEMENTS PROJECT A. PURPOSE: The purpose of this Scope of Services is to authorize and direct CONSULTANT (Constantine Engineering) to provide professional services relating to the stormwater infrastructure improvements for the Morningside Drive and Overton Road drainage systems as outlined in our Technical Memorandum titled “Stormwater Capacity Analysis at Overton Road”. B. SCOPE OF SERVICES The scope of services for this project includes the following: Task 1- August County Club Field Investigation Task 1.1 Field Verification Constantine will conduct up to two (2) days of field verification of the existing drainage system on the portion of the Augusta Country Club west of Milledge Road, north of Gardner Street, east of Johns Road and South of Overton Road. This purpose of this work is to field verify the existing drainage system and to determine how the existing drainage system will impact the design of the Morningside Drive and Overton Road drainage improvements. This field work does not include identifying conflicts with other utilities. Task 1.2 Letter Report CONSULTANT will prepare a letter report summarizing the findings of the field verification work. Task 1.3 Quality Assurance/Quality Control Activities performed under this task consist of those general functions required to maintain the project on schedule, within budget, and that the quality of the work products defined within this scope is consistent with CONSULTANT’s standards and AED’s expectations. One internal technical review will be conducted of the letter report. CONSULTANT will perform a continuous QA/QC throughout the project. CONSTANTINE. 608 BROAD STREET, SUITE 2 AUGUSTA GA, 30901 PH: 706-664-0664 WWW.TCGENG.COM Constantine Task Order Proposal Morningside Drive/Overton Road Drainage System Improvements 2 C. COMPENSATION As compensation for providing the services described within this Task Order, CLIENT shall pay CONSULTANT in accordance with the current Agreement, on a time and expense basis for the Project. The total time and expense fee proposed for this Task Order is $25,000.00. A breakdown of the fee is shown in Table 1 below. . TABLE 1 TIME & EXPENSE FEE ESTIMATE Description Estimated Fee Project Manager $2,400 Field Technician $1,400 Subconsultant $18,400 Equipment Rental $2,800 TOTAL ESTIMATED NTE FEE $25,000 D. SCHEDULE The field verification is scheduled to begin on Monday March 22. We will endeavor to have the letter report completed and submitted within two weeks of completing the field verification. E. AUTHORIZED REPRESENTATIVES The authorized representatives designated below are authorized to act with respect to this Task Order. Communication between the parties shall be through the Authorized Representatives: For CLIENT For CONSULTANT Name: Dr. Hameed Malik, PhD, PE Director Name: Jeffrey L. Duplantis, MS, P.E., PMP Sr. Project Manager Address: Augusta Engineering Department 452 Walker Street Augusta GA 30901 Address: 608 Broad Street, Suite 2 Augusta GA, 30901 Telephone: Telephone: 706-664-0664 (SA02) – For changes greater than $20,000) AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, Constantine Engineering, Consultant, entered into a contract with Augusta-Richmond County on September 17, 2019, for Engineering Design Services associated with the Stormwater System Assessment Project No., File Reference No. 19-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: It is agreed that as a result of the above described modification the contract amount is increased by $25,000.00 from $223,160.00 to a new total of $248,160.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Constantine Engineering, Consultant, hereby agree to said Supplemental Agreement consisting of the above-mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY CONSTANTINE ENGINEERING AUGUSTA, GEORGIA Hardie Davis, Jr., Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta Richmond County Project Number(s): 581-044320-5211120 Supplemental Agreement Number: 3 Purchase Order Number: 19ENG798 Additional services for Morningside Drive/ Overton Road Stormwater Infrastructure Commission Meeting Agenda 4/1/2021 2:00 PM GDOT FY2021 LMIG Safety Action Plan (SAP) Project Number: N/A File Reference: 21-014(A) Department:Engineering Department:Engineering Caption:Motion to approve and authorize Augusta Engineering Department (AED) to submit, accept and receive Georgia Department of Transpiration (GDOT) Financial Assistance from GDOT FY2021 LMIG SAP Program for GDOT selected Road Safety Improvements. Requested by AED. Background:To invest in improving the safety of the county and city road system, the Georgia Department of Transportation is targeting funds from the FY 2021 supplemental budget for safety improvements. The program focuses on low-cost safety improvements that can be implemented on Off-System routes that are likely to reduce the frequency and severity of crashes. A Local road that is not on the active project list is eligible to receiving such funds. Analysis:GDOT reviewed road safety data and selected Hephzibah McBean Road under this program. The Targeted length is 4.89 centerline miles. SAP will transfer funds to the local entity following the normal LMIG process. Financial Impact:GDOT will provide up to $53,790.00. 10% local match ($5,3790.00) is required. Local match funds are available in TIA Discretionary funds. Alternatives:Do not approve and loose GDOT FY2021 LMIG SAP funding. Recommendation:Approve and authorize Augusta Engineering Department (AED) to submit, accept and receive Georgia Department of Transpiration (GDOT) Financial Assistance from GDOT FY2021 LMIG SAP Program for GDOT selected Road Safety Improvements.Cover Memo Funds are Available in the Following Accounts: TIA Discretionary (local funding match of 10%) REVIEWED AND APPROVED BY: Cover Memo District County Roadway / MP Length Type of Crash(s)Crashes (2013 - June 2019)B/C Ratio Comments Estimate 2 Richmond Hephzibah McBean Road 4.89 Roadway Departures 25 64.56 Estimated cost is based off of Signing, Marking, and RPM's at a cost of $11,000 per mile $53,790.00 Russell R. McMurry, P.E., Commissioner One Georgia Center 600 West Peachtree Street, NW Atlanta, GA 30308 (404) 631-1000 Main Office March 15, 2021 Mayor Hardie Davis, Jr. Richmond County 535 Telfair Street, Suite 200 Augusta, GA 30901 RE: FY 2021 LMIG Safety Action Plan (SAP) Dear Honorable Davis: To invest in improving the safety of the county and city road system, the Georgia Department of Transportation is targeting funds from the FY 2021 supplemental budget for safety improvements. The program focuses on low-cost safety improvements that can be implemented on Off-System routes that are likely to reduce the frequency and severity of crashes. Project/Selection Criteria: The Safety Action Program will follow the normal LMIG process in which direct payment is made by check/ACH after eligibility requirements are met. The total cost of the projects selected shall not exceed $53,790.00. A 10% or 30% local match is required. In order to aid in project selection, Traffic Operations has provided data driven crash summary reports. Project selection must be made from the attached project list. Local Government (LG) responsibilities: LGs will be responsible for submitting an LMIG application and project list to the District by April 15, 2021. The application package can be emailed to Matthew Sammons, State Aid Coordinator at msammons@dot.ga.gov The LMIG Grant application must include a cover letter signed by the Mayor or Commission Chairman identifying the Project List. The letter should contain a short description of the project list, a LMIG Grant application form, map and a Project List. Applications submitted without this information will not be approved. The LMIG Grant Application form and Project List has been attached. No applications will be accepted after April 15, 2021. All projects must be under contract or completed by December 31, 2021. LGs will be responsible for completion of fieldwork, plan preparation and bidding the project. LGs will also be fully responsible for all clearance of environmental requirements, utility adjustments and right of way. Payment: Payment of funds will be made through the normal LMIG process once the application and project list have been approved. Eligible Contract Items: Signing and Marking and Raised Pavement Markers (RPM’s); minor shoulder widening may be considered if the local government can verify there is room for it. If you should have any questions regarding the LMIG SAP Program please contact Matthew Sammons, State Aid Coordinator at (478) 553-3383 or email msammons@dot.ga.gov. Sincerely, Matthew Sammons State Aid Coordinator Revised 6/1/2020 10/18/2013 Page 1 GEORGIA DEPARTMENT OF TRANSPORTATION LOCAL MAINTENANCE & IMPROVEMENT GRANT (LMIG) APPLICATION FOR FISCAL YEAR 20___ TYPE OR PRINT LEGIBLY. ALL SECTIONS MUST BE COMPLETED. LOCAL GOVERNMENT INFORMATION Date of Application: Name of local government: Address: Contact Person and Title: Contact Person’s Phone Number: Contact Person’s Fax Number: Contact Person’s Email: Is the Priority List attached? LOCAL GOVERNMENT AFFIDAVIT AND CERTIFICATION I, (Name), the (Title), on behalf of (Local Government), who being duly sworn do swear that the information given herein is true to the best of his/her knowledge and belief. Local Government swears and certifies that it has read and understands the LMIG General Guidelines and Rules and that it has complied with and will comply with the same. Local government further swears and certifies that it has read and understands the regulations for the Georgia Planning Act of 1989 (O.C.G.A. § 45-12-200, et seq.), Service Delivery Strategy Act (O.C.G.A. § 36-70-20, et seq.), and the Local Government Budgets and Audits Act (O.C.G.A. 36-81-7 et seq.) and will comply in full with said provisions. Local government further swears and certifies that the roads or sections of roads described and shown on the local government’s Project List are dedicated public roads and are part of the Public Road System in said county/city. Local government further swears and certifies that it complied with federal and/or state environmental protection laws and at the completion of the project(s), it met the match requirements as stated in the Transportation Investment ACT (TIA). Further, the local government shall be responsible for any claim, damage, loss or expense that is attributable to negligent acts, errors, or omissions related to the designs, drawings, specifications, work and other services furnished by or on behalf of the local government pursuant to this Application (“Loss”). To the extent provided by law, the local government further agrees to hold harmless and indemnify the DEPARTMENT and the State of Georgia from all suits or claims that may arise from said Loss. Revised 6/1/2020 10/18/2013 Page 2 GEORGIA DEPARTMENT OF TRANSPORTATION LOCAL MAINTENANCE & IMPROVEMENT GRANT (LMIG) APPLICATION FOR FISCAL YEAR 20___ LOCAL GOVERNMENT AFFIDAVIT AND CERTIFICATION If the local government fails to comply with these General Guidelines and Rules, or fails to comply with its Application and Certification, or fails to cooperate with the auditor(s) or fails to maintain and retain sufficient records, the DEPARTMENT may, at its discretion, prohibit the local government from participating in the LMIG program in the future and may pursue any available legal remedy to obtain reimbursement of the LMIG funds. Furthermore, if in the estimation of the DEPARTMENT, a roadway or bridge shows evidence of failure(s) due to poor workmanship, the use of substandard materials, or the failure to follow the required design and construction guidelines as set forth herein, the Department may pursue any available legal remedy to obtain reimbursement of the allocated LMIG funds or prohibit local government from participating in the LMIG program until such time as corrections are made to address the deficiencies or reimbursement is made. All projects identified on the Project list shall be constructed in accordance with the Department’s Standard Specifications of Transportation Systems (Current Edition), Supplemental Specifications (Current Edition), and Special Provisions. Local Government: E-Verify Number (Signature) Sworn to and subscribed before me, (Print) This day of , 20 . Mayor / Commission Chairperson In the presence of: (Date) LOCAL GOVERNMENT SEAL: NOTARY PUBLIC My Commission Expires: NOTARY SEAL: Revised 6/1/2020 10/18/2013 Page 3 GDOT LMIG APPLICATION CHECKLIST 1. Local Government must include a cover letter with their LMIG Application. The cover letter shall include the following: a.Overview of type of project(s) being requested b. Status of previous LMIG funding c.Signature of Mayor or County Commission Chairperson 2.The LMIG Application Form shall include the following: a.Signature of Mayor or County Commission Chairperson b. County/City Seal c.Notary signature and seal 3.Project List including a brief description of work to be done at each location. (Required) Commission Meeting Agenda 4/1/2021 2:00 PM Spellman Lane Right-of-Way Abandonment Road Segment between 11th Street and 12th Street File Reference: 21-014 (A) Department:Engineering Department:Engineering Caption:Motion to determine that Spellman Lane as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies),as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities and as directed by Augusta Engineering Department and Augusta Utilities Department. Also, abandonment is contingent upon exiting storm sewer within abandoned portion ownership acceptance by the appropriate party(ies). Requested by AED. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The map of said Spellman Lane is attached. Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:1). Deny request to determine that Spellman Lane be abandoned. Recommendation:Motion to determine that Spellman Lane as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its Cover Memo removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies),as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities and as directed by Augusta Engineering Department and Augusta Utilities Department. Also, abandonment is contingent upon exiting storm sewer within abandoned portion ownership acceptance by the appropriate party(ies). Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/1/2021 2:00 PM Stormwater Utility Program-Watershed Assessment & Analyses, & Inventory & Mapping stormwater Facilities & Storm Conveyance System File reference: 21-014(A) Department:Engineering Department:Engineering Caption:Motion to approve Supplemental Agreement Three for the Constantine Engineering for Watershed Assessment & Inventory Project in amount of $100,00.00 for the Phase 3 Storm System Inventory, Basin Analysis, and Data Review & Reconciliation as requested by AED . RFQ 13-149. Background:Watershed assessment & analysis, and Inventory and mapping of stormwater conveyance system are warranted to address increasing maintenance needs and comply with federally mandated regulations. It is critical to develop a proactive approach to stay in compliance with the Augusta area-wide stormwater permit (MS4 Permit) and minimize potential liability exposure. MS4 permit requires Augusta to develop a Stormwater Management Plan addressing stormwater quality management, stormwater conveyance inventory and consolidated mapping, and conveyance system maintenance. A multiphase approach was developed because of available funding constraints to complete the project. Analysis:Project is a county-wide effort to develop mapping and inventory of storm sewer infrastructure and setup basin-wide hydraulic model. Given magnitude of work and yearly funding constrains, multiphase approach was developed to complete the project. This is phase 4. Work includes cleanup of the existing storm geodatabase, linking of files, and preliminary model setup for hydrologic analysis of the system. Financial Impact:Funds are available in Stormwater Utility Funds. Alternatives:1) Do not approve and find alternative ways to continue work and demonstrate compliance with federally mandated requirements. Cover Memo Recommendation:Approve Supplemental Agreement three for the Constantine Engineering for Watershed Assessment & Inventory Project in amount of $100,00.00 for the phase 3 Storm System Inventory, Basin Analysis, and Data Review & Reconciliation as requested by AED. Funds are Available in the Following Accounts: Funds are available in SWU Funds 581-044320-5211120 REVIEWED AND APPROVED BY: Cover Memo Augusta-Richmond County, Georgia Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase VI 282,007$ 512,038$ 439,500$ 100,000$ 1,333,545$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ SUPPLEMENTAL AGREEMENT NUMBER THREE CPB#581-044320-5211120 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET STORMWATER UTILITY Program (Constantine) RFQ 18-148 Stormwater Utility Program BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB#581-044320-5211120 Supplemental Agreement Number Three to Constantine Engineering in the amount of $25,000 for the Stormwater Utility Fee Implementation Project. This request is for Task Order Three Storm System Inventory, Basin Analysis and Data Review. Funding is available through Stormwater Utility Program. Stormwater Utility Program Stormwater Utility Program 1 of 2 5.1.2020 Augusta-Richmond County, Georgia CPB#581-044320-5211120 CAPITAL PROJECT BUDGET CPB AMOUNT ADDITION NEW SOURCE OF FUNDS CPB REQUEST CPB SPLOST, PHASE VI 328-041110-211828002 ($282,007)($282,007) Stormwater Utility 58-044320-5211120 ($951,538)($100,000)($1,051,538) TOTAL SOURCES:($1,233,545)($100,000)($1,333,545) USE OF FUNDS ENGINEERING 328-041110-5212115-211828002 $282,007 $282,007 Engineering 581-044320-5211120 $951,538 $100,000 $1,051,538 TOTAL USES:$1,233,545 $100,000 $1,333,545 2 of 2 5.1.2020 B-1 Work Scope AED Assess & Analyze Watersheds, Inventory Stormwater Facilities & Storm Conveyance (Bid # 13-149) SCOPE OF SERVICES Objective: The objective of this phase (1C) of the project is to continue to characterize the CITY’s watersheds sufficiently to develop specific management recommendations for the watersheds through a multi-phase effort. In addition, this phase will focus on enumerating all assets in a specific region so that maintenance personnel have sufficient information to rapidly characterize problems and address them effectively. Individual sub-watersheds will be selected, and thoroughly populated with a descriptive asset inventory. The receiving components of the storm system will be documented from the outfall at the creek, upstream to the originating structures. The system will be evaluated as a whole, in order to completely understand each component of the overall system. Scope of Work: Phase 1C: System Inventory: Closed Pipe and Upland Ditches Overview: The objective of Phase 1C will be to further refine the GIS inventory and characterize the stormwater conveyance system. Tasks A-G have been revised to provide for cleanup of the existing storm geodatabase, linking of files, identification of MS4 assets, field data collection forms for MS4 assets, and preliminary model setup for hydrologic analysis of the system. Task A: Digital Conversion 1. No work is proposed for this Task during this phase of the contract. Task B: Inventory of Closed Pipe and Open Conveyance Systems 1. As the CONSULTANT completes the work tasks identified in Task A for portions of the storm drainage system, inventory crews will begin an in-the-field review of digitized assets and collection of additional storm drainage data not available on source documents. The CONSULTANT will review digitized portions of their assigned hydrologic basin(s) with the CITY prior to the commencement of field inventory efforts. Portions of the system to be field inventoried will be roughly comprised of complete drainage sub-systems including collection and conveyance structures upstream of the point at which stormwater discharges into a receiving stream. During this review, the CITY will update the CONSULTANT on any issues impacting the ability of field crews to process through the inventory area. This may include but is not limited to easement access, construction activities, traffic coordination or public notification. The CITY and the CONSULTANT will also EXHIBIT “B” B-2 Work Scope AED Assess & Analyze Watersheds, Inventory Stormwater Facilities & Storm Conveyance (Bid # 13-149) review questionable areas of the system in an effort to provide field crews with advance intelligence on how to complete the field inventory effort. Once deployed, field crews will verify storm drainage structure locations and attribute data as digitized from source documents. Structures found in the field that did not appear on source documents will be recorded using a GPS or digitized locations. The CONSULTANT will populate attribute data per the AED stormwater geodatabase schema. Similarly, attribute data missing from source documents or inconsistent with field observations will be entered into the geodatabase. The intent of the field inventory process will be to verify or edit the geodatabase to reflect conditions as identified in the field. Field crews will also provide a cursory assessment of the condition of the structure. Structures will be classified as Good, Fair or Poor based on observation from the surface. Field crews will not enter any structure for the purpose of obtaining attributes or condition assessment information. A minimum of two (2) photographs of each structure will be collected and linked to the asset in the GIS. Photographs are to include one photograph showing the structure and surrounding area and a second photograph is to show the interior of the structure. The CONSULTANT will not remove grates or structure tops to collect attributes or photographs other than on manhole structures where manhole lids must be removed to inspect the structure or where sufficient clearance is required to obtain a clear photograph. The CONSULTANT will field inventory those structures that are within public easements. The CITY will coordinate with the CONSULTANT to identifystructures that do not have permanent easements and will assist in accessing structures outside permanent easements as necessary. Open channel systems will also be verified or collected by field crews. Open channel systems conveying public storm drainage will be inspected approximately 10 to 15 feet upstream and downstream of closed system structures 15” in diameter or greater. A measurement of channel width and depth will be collected where width represents the top width of the channel and depth represents depth to overflow of the channel for upstream and downstream locations. Channels will be digitized as linear features connecting to closedsystem structures or outfalls. The CONSULTANT will record invert elevations below the rim, and calculate rim elevations for all structures within the geodatabase. The source for rim and invert elevations will be scanned source documents as well as interpolated surface elevations derived from the Digital Elevation Model provided by the CITY. 2. Approximately 10% of the total number of structures added to the geodatabase through digitizing and field inventory will be identified for resampling of rim elevations. These elevations will be collected using survey-grade GPS receivers accessing the AED base station network or USGS-affiliated virtual reference B-3 Work Scope AED Assess & Analyze Watersheds, Inventory Stormwater Facilities & Storm Conveyance (Bid # 13-149) station network. Vertical accuracy of surveyed rim elevations will be within the published standards for the network utilized. The structures to be located with survey-grade GPS will be distributed throughout the collection system and will be representative of the main branches of the collection system. Vertical errors between digitized plans and measured data will be spread amongst the intervening points, unless there is sufficient evidence of a hard break in the data. Surveyed elevations will be noted in the geodatabase for future reference. The CONSULTANT will work with AED’s internal survey staff to coordinate this task, and to utilize internal resources to save funds. This will allow the existing internal survey crews to learn how the mapping grade data is collected, and how to identify structures which are suitable for elevation collection to facilitate the construction of a hydrologic model. The long-term intent would be to shift mapping over to an internally managed project once the main data collection is complete, and maintenance and updates would be performed by the internal staff. 3. The CONSULTANT will deliver, to the fullest extent practicable, a complete and thorough description of the storm receiving system for the study area. All structures will be identified, and included in the final deliverable for the study area. The cost-basis for this effort has been estimated based on a number of features, but will ultimately be based on a complete deliverable for a watershed. The CITY and CONSULTANT will agree on the study area prior to commencing work, and the CONSULTANT will notify the CITY if conditions arise which cause that study area to change. Task C: Inventory of Receiving Streams 1. No work is proposed for this Task during this phase of the contract. Task D: Stream Instrumentation 1. The CONSULTANT will continue to review proposed instrumentation locations and determine appropriateness for data collection. Sites will be evaluated for relative location to other stations, accessibility, aerial obstructions and possible reuse as a long-term sampling and/or monitoring location. During the evaluation, the CONSULTANT will visit each proposed location as well as any locations being proposed as alternative sites. 2. The CONSULTANT will provide additional instrumentation as necessary to determine water levels during rainfall events in a variety of receiving systems. The units will be portable, and capable of remote deployment. The units will be installed throughout the study watershed to determine the unique, individual hydrologic response, and to characterize rainfall events that pose a flooding hazard to the community. B-4 Work Scope AED Assess & Analyze Watersheds, Inventory Stormwater Facilities & Storm Conveyance (Bid # 13-149) 3. The CONSULTANT will maintain the data to be relayed to the CITY for real-time processing and display. The data will be stored locally, and backed up on a weekly basis. 4. The CONSULTANT will partner with the Phinizy Center for Water Sciences to complete this task, and limited funds have been included for portable velocity meters to determine flow rate during design storms. Task E: Project Coordination and Deliverables 1. The CONSULTANT shall maintain a web-based GIS application for displaying the status of inventory data collection and resolving questions with the entire project team. The GIS application should provide password-secured access for the CITY. 2. The CONSULTANT will meet with the CITY onsite or by agreed upon electronic means available once per month to review project status and to coordinate upcoming work tasks. 3. The CONSULTANT will deliver all GIS inventory data in the AED geodatabase format along with all documents and photographs linked to the corresponding assets. Incremental data deliveries will be made based on the portions of the basins identified during Task B 1. Task F: GIS Database Cleanup and Refinement 1. The CONSULTANT will review the existing AED stormwater billing database, and perform an evaluation of properties with a mismatched address between the CITY addressing system and the billing system for the study area. The CONSULTANT will coordinate with CITY engineering staff, and IT-GIS staff to complete the automatic address conversion process which was developed but not completed during Phase 1 of the Stormwater Utility implementation. 2. The CONSULTANT will process all existing Work Order reports for address name changes since the implementation of the Stormwater Utility. This data will be mapped and provided in a report format to determine the number of corrections made by hand to the system. 3. The CONSULTANT will assist the CITY in efforts to ensure all development that has occurred since the database was constructed are captured in the billing system. A process workflow will be implemented or documented, and a report written detailing the existing fee structure. 4. The CONSULTANT will work with the CITY to develop automated MS4 reports of data collected for compliance with the MS4 permit on a monthly basis. These will be hosted on the web-based GIS or other cloud-based service to facilitate access. 5. The CONSULTANT will develop data entry forms for the MS4 data collection and reporting that integrate with the current GIS. These forms will be used to capture the B-5 Work Scope AED Assess & Analyze Watersheds, Inventory Stormwater Facilities & Storm Conveyance (Bid # 13-149) field data and provide the information used to develop the monthly reports listed in F.4. Task G: Model Setup & Development 1. The CONSULTANT will delineate subbasins for each drainage basin where field mapping is complete, or sufficiently complete to allow the storm drainage system to be interpolated. The basins will be at sufficiently large scale to capture local drainage features to help solve drainage problems by modeling capacity to the receiving system. 2. The CONSULTANT will derive slope, basin width, area, elevation, and drainage outlet information from the GIS to populate a SWMM5 stormwater model of the system. The subbasin information will be derived from the relevant LiDAR coverage and hand-checked to ensure consistency and accuracy. 3. The CONSULTANT will utilize the storm system and receiving basins to derive planning level models for each of the completed basins, on a rolling basis, to develop their anticipated level of service provided by their existing storm drainage system. 4. The CONSULTANT will publish the procedures to complete these steps in Technical Memo for AED so that the internal Engineering Department staff can complete this work as more basins are developed. 5. The CONSULTANT will execute model runs for two separate scenarios, each using the five anticipated roughness coefficients and provide velocity profiles as well as longitudinal water level profiles within the AED designated study area. The deliverable will be the velocity profiles and the longitudinal profiles. No report will be provided. All Entries, to the degree possible. Augusta, Georgia Engineering Department Contractor Name: _Constantine Engineering Updated: March 17, 2021 Phase 1: Data Inventory and Assessment Task A: Digital Conversion Unit Price ($0 Quantity Cost A.1 No work is proposed for this Task during this phase of the contract Task B: Inventory Closed Pipe and Open Conveyance System B.1 and .2 Management and QA/QC of field data Per 100 Features, Included in Total Price $ 55.00 4950 $ 272,250.00 B.3 Survey Grade Asset Collection B.3.1 Survey Grade Collection of Asset Rim/Top Elevations Coordinate with City Staff $ - 0 $ - B.3.2 Survey Grade Collection of off-site assets requiring traditional surveying Coordinate with City Staff $ - 0 $ - Task C: Inventory Receiving Streams C.1 No work is proposed for this Task during this phase of the contract Per Stream Mile (Est 1 mile/da $ - 0 $ - Task D: Rain Gage Installation D.1 Additional Hardware Lump Sum $ 12,000.00 1 $ 12,000.00 Task E: Project Coordination Meetings E.1 and .3 Monthly Server Maintenance, Update, Backup Monthly $ 3,000.00 12 $ 36,000.00 E.2 Monthly Status Meeting to review and Discuss Progress Bi-Monthly $ 500.00 6 $ 3,000.00 Task F: GIS Database Cleanup and Refinement F.1 Billing Address Cleanup Bi-Monthly $ 2,500.00 6 $ 15,000.00 F.2 Monthly Reporting for MS4 Monthly $ 1,500.00 12 $ 18,000.00 F.3 Field Data Collection Data Entry Forms Monthly $ 1,500.00 12 $ 18,000.00 Task G: Model Setup & Development G.1 Subbasin Delineation on all existing drainage networks Monthly $ 2,000.00 12 $ 24,000.00 G.2 Model Parameterization based on GIS Monthly $ 1,500.00 12 $ 18,000.00 G.3 Planning level model using GIS and survey-grade data Monthly $ 4,000.00 12 $ 48,000.00 G.4 H&H Modeling Lump Sum $ 75,000.00 1 $ 75,000.00 Total $ 539,500.00 (SA02) – For changes greater than $20,000) AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, Constantine Engineering, Consultant, entered into a contract with Augusta-Richmond County on February 18, 2014, for Engineering Design Services associated with the Stormwater Utility Fee Implementation Project No., File Reference No. 18-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: It is agreed that as a result of the above described modification the contract amount is increased by $100,000.00 from $1,233,544.00 to a new total of $1,333,544.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Constantine Engineering, Consultant, hereby agree to said Supplemental Agreement consisting of the above-mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY CONSTANTINE ENGINEERING AUGUSTA, GEORGIA Hardie Davis, Jr., Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta Richmond County Project Number(s): 581-044320-5211120 Supplemental Agreement Number: 3 Purchase Order Number: 242214 Overview: The objective of Phase 1C will be to further refine the GIS inventory and characterize the stormwater conveyance system. Tasks A-G have been revised to provide for cleanup of the existing storm geodatabase, linking of files, identification of MS4 assets, field data collection forms for MS4 assets, and preliminary model setup for hydrologic analysis of the system. Commission Meeting Agenda 4/1/2021 2:00 PM Stormwater Utility Program-Watershed Assessment & Analyses, & Inventory & Mapping Stormwater Facilities & Storm Conveyance System Department:Engineering Department:Engineering Caption:Motion to approve Task Order Five for the Phinizy Center for Watershed Assessment & Inventory Project in amount of $70,000 for the continued Watershed Geomorphic data collection and Monitoring System maintenance as requested by AED. RFQ 13-149. Background:Watershed assessment & analysis, and Inventory and mapping of stormwater conveyance system are warranted to address increasing maintenance needs and comply with federally mandated regulations. Historically, watershed assessments and flood mapping and modeling have provided Augusta-Richmond County with limited data to make informed decisions about flooding, creek health relative to Georgia water quality standards, and planning. Receiving Streams Inventory and Raingage Operation (Tasks C&D) provide significantly more actionable data that can be integrated into better stormwater management decisions for the county and also lays the foundation for more detailed water quality work in the future. Analysis:Augusta Commission, on February 18, 2014, approved funding for phase 1 of the project for data inventory and assessment. A Phase approach was developed as a result of available funding constraints to complete the project. Task D is in progress and funds are needed to continue maintenance and progressive constructing of Raingage network and stream hydrologic data gathering work in local creek basins. Financial Impact:Funds are available in Stormwater Utility Funds. Alternatives:1) Do not approve and find alternative ways to continue stream hydrologic data gathering needed for stormwater system and drainage system improvements. Cover Memo Recommendation:Approve Task Order Five for the Phinizy Center for Watershed Assessment & Inventory Project in amount of $70,000 for the continue Watershed Geomorphic data collection and Monitoring System maintenance as requested by AED. Funds are Available in the Following Accounts: SWU Funds 581-044320-5211120 REVIEWED AND APPROVED BY: Cover Memo Augusta-Richmond County, Georgia Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase VI 193,760$ Special 1% Sales Tax, Phase VI 190,000$ Stormwater Utility Program 142,000$ Stormwater Utility Program 82,000$ Stormwater Utility Program 89,500$ Stormwater Utility Program 70,000$ 767,260$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ______________________________ day of ____________________________________. Approved _____________________________________________________________________ CPB#581-044320-5211120 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET STORMWATER UTILITY Program BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB# 581-044320-5211120 Supplemental Agreement Number Five for Watershed Assessment & Inventory Project in the amount of $70,000.00 from Stormwater. This request is for the Task Order Five continuation of Watershed Geomorphic data collection and Monitoring System maintenance as requested by AED. Supplemental Agreement Number Five 1 of 2 3/19/2021 Augusta-Richmond County, Georgia CPB#581-044320-5211120 CAPITAL PROJECT BUDGET CPB AMOUNT ADDITION NEW SOURCE OF FUNDS CPB REQUEST CPB SPLOST, PHASE VI 328-041110-211828002 ($383,760)($383,760) STORMWATER PROGRAM 581-044320-5211120 ($313,500)($70,000)($383,500) TOTAL SOURCES:($697,260)($70,000)($767,260) USE OF FUNDS ENGINEERING 328-041110-5212115-211828002 $383,760 $383,760 STORMWATER 581-044320-5211120 $313,500 $70,000 $383,500 TOTAL USES:$697,260 $70,000 $767,260 2 of 2 3/19/2021 (SA05) – For changes greater than $20,000) AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, Phinizy Center for Water Sciences, Consultant, entered into a contract with Augusta- Richmond County on February 18, 2014, for Engineering Design Services associated with the Stormwater Utility Fee Implementation Project No. 581-044320-5211120, and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: It is agreed that as a result of the above described modification the contract amount is increased by $70,000.00 from $697,260.00 to a new total of $767,260.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Phinizy Center for Water Sciences, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY PHINIZY CENTER FOR WATER SCIENCES AUGUSTA, GEORGIA Hardie Davis, Jr., Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta Richmond County Project Number(s): 581-044320-5211120 Supplemental Agreement Number: 5 Purchase Order Number: 242217 Additional services for the continued Watershed Geomorphic Data collection & Monitoring System Part 1. Services provided under Memorandum of Understanding: $33,000 This project is intended to support MS4 program by providing public education/public outreach opportunities and to provide data that goes above and beyond MS4 requirements in an effort to meet and exceed permit requirements. Data collection and analyses will include parameters currently being addressed under MS4 requirements. Our approach will include loading calculations from empirical data for all parameters based upon stream rating curves at installed rain gauge locations where possible. Outreach/education program: $9,000 o Phinizy field trips for middle and high school students that focus on stormwater and other water resources topics  Deliverable: Develop annual report of field trip activities that focus on stormwater topics which includes a log of number of classes taught and number of students in each class o Host and participate in annual Earth Day event  Deliverable: Provide a brief report including list of participants (vendors, entertainment, etc.), approximate number of attendees, and photos o Host or participate in an annual stream cleanup event  Deliverable: Provide a brief report of number of participants, data on cleanup (number of bags of trash collected, number of tires collected, tons of garbage, etc), and photos  Water quantity and water quality monitoring in Richmond County creeks: $24,000 o Continuation of stage discharge curves at all rain gauge/water level logger sites where possible o Bimonthly (every other month) synoptic water quality sampling at rain gauge/water level logger sites  Parameters include:  Total suspended solids  E. coli sampling o Total suspended solids sampling at Impaired Water Body sites in accordance with the Impaired Water Body Plans  http://www.augustaga.gov/2672/Water-Quality-Programs Deliverable: Annual report that summarizes and analyzes all data Part 2. Stormwater Utility: Watershed Assessment Phase  Rain gauge network development and maintenance: $70,000 This program forms the data backbone for Augusta-Richmond County’s stormwater program. Data from this network will allow for more accurate assessments of creek basin water budgets, which will be important for flood risk, MS4 compliance, and stormwater maintenance schedules. o Maintain existing rain gauge network of 12 sites at 2-4 week intervals (as needed)  Maintain 3 additional level logger sites (5 loggers)  Service 5 hobo loggers ($1600 - batteries/calibration) o Add 3-5 new rain gauge stations o Maintain website, and maintain data backup o Constantine Engineering will be responsible for website, data backup, and annual report  Bathymetric monitoring at rain gauge sites: $8,400 This project is intended to provide data on channel stability to supplement information gathered during previous geomorphic assessments and on-going TSS (total suspended solids) monitoring. Data gathered will aid in understanding whether specific stream segments are in disequilibrium by monitoring for changes in channel shape and size to detect signs of excessive erosion or deposition. These data can be used as a check on the results of the geomorphic assessment, to identify whether there is a relationship between rates of change and TSS data, to identify potentially problematic areas, and to provide a data set for comparison among sites to aid in further investigations of factors related to the presence and magnitude of channel instability. o Perform quarterly bathymetric measurements at rain gauge/water level sites where possible (10 existing sites, 3-5 new sites) o Deliverable: Annual report that summarizes data Commission Meeting Agenda 4/1/2021 2:00 PM Wrightsboro Road Improvements Project Design Services for Road Improvements and Reconstruction (Highland Avenue to Marks Church Road) RFQ Item: 19-238 Department:Engineering Department:Engineering Caption:Motion to approve supplemental funding (SA2) for Final Design Phase of the Design Consultant Services Agreement to CHA (formerly Wolverton & Associates, Inc.) in the amount of $25,997.40 for the Wrightsboro Road Improvements Project as requested by the AED. RFQ 19-238. Background:Wrightsboro Road Improvements project is an approved SPLOST project. The Wrightsboro Road Reconstruction and Pedestrian Improvements project will provide pavement rehabilitation and shoulder improvements from Marks Church Road to Highland Avenue. The project is in design phase. The scope includes topographic and drainage survey; preliminary environmental and stormwater studies; traffic studies to determine the need for signals, turn lanes, and midblock crossings; a review of bus accessibility and sidewalk compliance with ADA standards; and pavement rehabilitation design that will correct failing subgrade and improve rideability along the corridor. Also included is study of conventional and solar street lighting options. On December 3, 2019, Augusta Commission awarded Wrightsboro Road Design Professional Services to Wolverton & Assoc. (now CHA Companies). Analysis:Project is under design. On December 3, 2019, Augusta Commission approved funding for design concept phase initial tasks. Concept phase is complete and project is in its Final Design phase. Supplemental funding is needed for completing solar lighting design plans. Financial Impact:Project SPLOSTVII Funds. Alternatives:1). Do not approve and find alternative to complete the project. Cover Memo Recommendation:Approve supplemental funding (SA2) for Final Design Phase of the Design Consultant Services Agreement to CHA (formerly Wolverton & Associates, Inc.) in the amount of $25,997.40 for the Wrightsboro Road Improvements Project as requested by the AED. Funds are Available in the Following Accounts: 329-041110-216829304 - Project SPLOST VII Funds REVIEWED AND APPROVED BY: Cover Memo Georgia Department of Transportation COST PROPOSAL Proj. No.:Project:Wrightsboro Road Reconstruction and Pedestrian Improvements PI No.:County:Richmond Master Contract: Prime:Wolverton & Associates Contract Type:Cost Plus Contract Expiration: Date:8-Jul-2020 ˅ Select Firm from Pulldown, Uses List on Project Tab Fixed Fee %:10%Task Order No:2 Discipline:Hours & Cost Estimate Total Hours Total Cost Total Other Direct Costs Fixed Fee @ Total Labor Cost Direct Labor Cost Indirect Costs (Overhead) @ FCCM @ Phase Description Assumptions / Notes 10%150.00% TOTALS ==>254 25,997.40$ -$ 2,363.40$ 23,634.00$ 9,453.60$ 14,180.40$ -$ 1 Concept Development - -$ -$ -$ -$ -$ -$ -$ 2 Database Preparation - -$ -$ -$ -$ -$ -$ -$ 3 Environmental Document - -$ -$ -$ -$ -$ -$ -$ 4 Preliminary Plans 128 12,896.40$ -$ 1,172.40$ 11,724.00$ 4,689.60$ 7,034.40$ -$ 5 Right of Way Plans - -$ -$ -$ -$ -$ -$ -$ 6 Final Plans 126 13,101.00$ -$ 1,191.00$ 11,910.00$ 4,764.00$ 7,146.00$ -$ 7 Construction Services - -$ -$ -$ -$ -$ -$ -$ 8 Special Studies - -$ -$ -$ -$ -$ -$ -$ 9 Public Involvement - -$ -$ -$ -$ -$ -$ -$ Johnson Laschober & Associates Lighting Design It is the Consultant's responsibility to ensure all hours and costs are accounted for in the TOTALS 3/18/2021 10:45 PM Wrightsboro Rd CostProposalSummary_TO 2_JLA_R1_ALT1 Lt1 Page 1 of 5 (SA02 – For changes greater than $25,000) March 2021 ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, CHA formerly “Wolverton & Associates, Inc.,” Consultant, entered into a contract with Augusta-Richmond County on “February 6, 2020”, Project No. 329-041110- 216829304 File Reference No. 19-238, and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Design And Engineering Services for Wrightsboro Rd (Highland Ave to Marks Church Rd) Reconstruction and Pedestrian Improvements It is agreed that as a result of the above described modification the contract amount is increased by $25,997.40 from $1,287,586.35 to a new total of $1,313,583.75. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, CHA formerly “Wolverton & Associates, Inc.”, Consultant, hereby agree to said Supplemental Agreement 2 consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Hardie Davis, Jr., Mayor CHA formerly Wolverton & Associates, Inc. Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: Title: Augusta Richmond County Project Number(s): #329-041110-216829304 Supplemental Agreement Number: 2 Purchase Order Number: 20ENG836 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB#329-041110 to supplement the preliminary engineering concept phase (design phase 1) of the Design Consultant Services Agreement to Wolverton & Associates, Inc. in the amount of $25,997 for the Wrightsboro Rd Improvements and Reconstruction project. Funds available in the project SPLOST VII Funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. SPLOST Phase VII 1,287,586$ SPLOST Phase VII 25,997$ 1,313,583$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#329-041110 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET Wrightsboro Rd Improvements and Reconstruction (Highland Ave to Marks Church Rd) 1 of 2 3/19/2021 Augusta-Richmond County, Georgia CPB#329-041110 CAPITAL PROJECT BUDGET Wrightsboro Rd Improvements and Reconstruction (Highland Ave to Marks Church Rd) CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SPLOST PHASE VII (1,287,586)$ -$ (1,287,586)$ 329-041110-5212115 SPLOST PHASE VII (25,997)$ (25,997)$ 329-041110-5212115 TOTAL SOURCES: (1,287,586)$ (25,997)$ (1,313,583)$ USE OF FUNDS ENGINEERING 329-041110-5212115 428,454$ -$ 428,454$ ENGINEERING 329-041110-5212115 859,132$ -$ 859,132$ 216829304-5212115 ENGINEERING 329-041110-5212115 25,997$ 25,997$ 216829304-5212115 -$ TOTAL USES:1,287,586$ 25,997$ 1,313,583$ 2 of 2 3/19/2021 Commission Meeting Agenda 4/1/2021 2:00 PM Reappointments to the Board of Assessors Department:Board of Assessors Department:Board of Assessors Caption:The Richmond County Board of Assessors requests the reappointments of Mr. William B. Lee (D-10) and Mr. Henry F. Middleton (D-9) for 4-year terms beginning April 25, 2021 and ending April 24, 2025. Background:The Georgia Dept. of Revenue, in accordance with the Annotated Code of Georgia 48-5-290 and 48-5-291, certifies the eligibility of Board of Assessors members in each county. Mr. Lee and Mr. Middleton have met the lawful qualifications. The State also requires board members to complete a Statement of Age and Residency , an Assessors Appointment Resolution (to be completed by the County Commission), a Loyalty Oath and Official Member Oath of Office. The current terms for Mr. Lee and Mr. Middleton expire April 24, 2021. Analysis:N/A Financial Impact:N/A Alternatives:N/A Recommendation:Reappoint Mr. William B. Lee (D-10) and Mr. Henry F. Middleton (D-9) to the Richmond County Board of Assessors. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo UPDATED 01/06/21 NAME OF BOARD Augusta-Richmond Board of Tax Assessors Members Term Appointed Effective Expires Dist. Renee D’Antignac 4-yr 05/19/20 Immediately 4/24/24 9 (22) James W. Scott 4-yr 03/19/19 04/24/19 4/24/23 10 (23) Juanita L. Burney 4-yr 01/21/20 04/25/20 4/24/24 10(23) William Mills 4-yr 05/07/19 005/07/19 4/24/23 9(22) William Lee, IV 4-yr 01/03/17 04/25/13 4/24/21 10(23) Frank Middleton 4-yr 12/06/16 04/25/17 4/24/21 9(22) EX-OFFICIO: Commissioner Francine Scott LEGISLATIVE APPOINTMENTS: Bryan Simpkins Bob O’Neal 04/24/23 04/24/23 MEETING DATE: Second Monday of each month 4:00 P.M. WHERE: Tax Assessor’s Office FUNCTION: Assess all real estate and personal property. CREATED: 1973 Ga. L. p. 2813; 1974 Ga. L., p.3069; 1993 Ga. L. p. 4482 CONTACT: William “Bill” Lee at 706-821-1765 COMPENSATION: Chairman $875, members $625.00 per month . - FOCUS'"' Terms Search Within Original Results (1 - 1) iii Advanced... View: Full I Custom 1 of 1· Return to Results I Book Browse O.C.G.A. § 45-2-4 (Copy w/ Cite) O.C.G.A. § 45-2-4 Vie-w- Tutorial Pages: 2 GEORGIA CODE Copyright 2011 by The State of Georgia All rights reserved. *** Current Through the 2010 Regular Session *** *** Annotations Current Through October 29, 2010 *** TITLE 45. PUBLIC OFFICERS AND EMPLOYEES CHAPTER 2. ELIGIBILITY AND QUALIFICATIONS FOR OFFICE ARTICLE 1. GENERAL PROVISIONS O.C.G.A. § 45-2-4 (2011) § 45-2-4. Officers to reside in state, discharge duties until successor commissioned, and have seal All officers of this state shall reside in this state at such places as are designated by law and shall discharge the duties of their offices until the successors are commissioned and qualified, except that public officers appointed by the Governor and subject to confirmation by the Senate shall not hold over until their successors have been appointed and confirmed; and all officers whose certificates or records or other papers are admissible in evidence in any court in this state must have and keep an official seal. HISTORY: Orig. Code 1863, § 128; Code 1868, § 123; Code 1873, § 132; Code 1882, § 132; Civil Code 1895, § 226; Civil Code 1910, § 261; Code 1933, § 89-105; Ga. L. 1982, p. 3, § 45; Ga. L. 1990, p. 8, § 45. View: Full 1 Custom 1 of 1 Return to Results I Book Browse O.C.G.A. § 45-2-4 (Copy wj Cite) Pages: 2 In About LexisNexis I Privacy Policy 1 Terms & Conditions 1 Contact Us Copyright© 2011 LexisNexis, a division of Reed Elsevier Inc. All rights reserved. http://web.lexisnexis.cornlresearchlretrieve?_m=10172bc60f0381c794d9fl ef8370b977&cs... 3/22/2011 County Board of Tax Assessors-Qualifications I. Twenty-one (21) or older II. Establish residency in Richmond County within 6 months of taking oath of office. III. High school diploma or equivalent IV. Successfully complete the following “core” courses 1) “Course 1” (40 hour course) within 180 days of taking the oath 2) “Georgia Assessment Administration” (40 hours) 3) “Exempt Properties” (20 Hours) 4) “Specialized Assessments” (20 Hours) Forty hours of approved courses must be successfully completed every two calendar years. Commission Meeting Agenda 4/1/2021 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo