HomeMy WebLinkAbout2021-02-16 Meeting AgendaCommission Meeting Agenda
Virtual/Teleconference
2/16/2021
2:00 PM
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
EOM Natascha Dailey
A. Congratulations! Natascha Dailey as Augusta, Georgia’s Employee of
the Month for January 2021. Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Mr. Michael Gallucci regarding a "Resolution formally apologizing for
Augusta's role in slavery, a commitment to end structural racism, and
achieve racial equity."
Attachments
C. Mr. Donald Day regarding the rezoning of 4717 Rollins Road.Attachments
D. Ms. Sharonda Williams regarding 1) COVID-19 Emergency Response
Hotline (24 hour) number and website 2) Distribution to community
through mail in monthly utilities bills.
Attachments
E. Ms. Ronic West regarding Equality and Economic Prosperity for the
underserved community.Attachments
CONSENT AGENDA
(Items 1-23)
PLANNING
1. Z-21-10 - A request for concurrence with the Augusta Planning
Commission to approve with the conditions below a petition by Tonya
Self, RHA Health, on behalf of Scioto Properties acting on behalf of FB
Residential Holdings LLC, requesting to establish a Family Personal
Care Home per Section 26-1-(h) of the Comprehensive Zoning
Ordinance for Augusta Georgia affecting property containing 0.26 acres
and known as 3957 Old Waynesboro Road. Tax Map 183-0-056-00-0
DISTRICT 6 1. The home shall be staffed on a 7-day, 24-hour basis.
2. The home shall be limited to 4 residents total with staff coming in
shifts. Any live-in staff will be counted towards the maximum occupancy
of 4 residents. 3. If the rear of the property is not completely enclosed
by a fence one must be installed to ensure a safe and secure outside space
for residents. 4. Any changes in the definition of the use, nature of the
clientele or increase in numbers of occupants shall require another
Special Exception. 5. The applicant must receive and maintain a City
of Augusta business license and a license with the State of Georgia. Proof
of compliance with the minimum requirements of Chapter 111.8-62.01 of
the O.C.G.A must be provided, and the applicant must provide annual
fire department inspection reports. 6. All requirements must be met
within six (6) months of approval of the Special Exception, or the Special
Exception is void. 7. At least one bathroom must have a 36” ADA
doorway that permits wheelchair access to the bathroom facilities.
Attachments
2. Z-21-11 – A request for concurrence with the Augusta Planning
Commission to approve with the conditions below a petition by Luther
B. Schwalbauch, on behalf of Windsor Heights Baptist Church Inc,
requesting a Special Exception to reconstruct and expand an existing
Church per Section 26-1-(a) of the Comprehensive Zoning Ordinance for
Augusta Georgia affecting property containing 1.84 acres and known as
3494 Bullock Avenue. Tax Map 120-0-182-00-0 DISTRICT 5 1.
The Concept Plan is considered for illustrative purposes only for the
present zoning action and approval of the Special Exception in no way
indicates future approval of the Site Plan currently under review for the
subject property. 2. Approval of the Site Plan submitted July 17, 2020
must be received prior to issuance of a Land Disturbance Permit or any
reconstruction activities on the property. 3. The church must be 25
feet from all side and rear property lines. No variance from the setback
requirements as set forth by the Comprehensive Zoning Ordinance will
Attachments
be allowed. 4. Parking to serve the church must be based on the
number of seats in the main sanctuary and no variance from the number
of parking spaces or no variance from the surface materials requirements
as set forth by Augusta Engineering will be allowed. ADA compliance
will be based on the number of parking spaces required. 5. The size of
the church shall be limited to 5,667 square feet – the extent of the original
improvements. 6. Sanitary sewer must be tied into, if required by the
Augusta Utilities Department. 7. If a septic system is to be utilized,
approval by the Richmond County Health Department is required. 8.
If any outdoor lighting fixtures servicing the church and/or parking lot
are planned they shall be directed downward and not toward nearby
residences. 9. There shall be no outdoor activities that generate noise
greater than what would be expected in a normal residential setting and
any noise generated must meet the requirements of the Augusta Noise
Ordinance. 10. Rebuilding of the church must be initiated within five (5)
years of the date of approval of the Special Exception or the approval of
the Special Exception is null and void.
3. Z-21-12 – A request for concurrence with the Augusta Planning
Commission to approve with the conditions below a petition by Lee
Attaway, on behalf of Ralph Nelson, requesting a change of zoning from
Zone B-1 (Neighborhood Business) to Zone B-2 (General Business)
affecting property containing 0.59 acres and known as 2418 Peach
Orchard Road. Tax Map 086-4-151-01-0 DISTRICT 2 1. Any
future development shall conform to all applicable provisions of the
Augusta Floodplain Ordinance. 2. No display or parking of vehicles
on the grass in front of the building. 3. Outdoor lighting must be
directed away from nearby residences. 4. Maintain a minimum 20 foot
natural buffer from the residential property to the south.
Attachments
4. Z-21-13 – A request for concurrence with the Augusta Planning
Commission to approve with the conditions below a petition by Hull
Barrett PC, on behalf of London Homes LLC, requesting a change of
zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General
Business) affecting property containing 0.46 acres and known as 2702
Milledgeville Road . Tax Map 071-3-076-00-0 DISTRICT 2 1. All
parked vehicles spaces shall meet the parking standards set forth in
Section 4 of the Comprehensive Zoning Ordinance. 2. Required off-
street parking must be striped and provide proper maneuvering spacing.
3. No junk vehicles may be stored on the property. 4. Any outdoor
lighting shall be directed away from nearby residences.
Attachments
5. Z-21-15 - A request for concurrence with the Augusta Planning
Commission to approve with the conditions below a petition by Thunder
Investment Properties, LLC on behalf of Jordan R. Timms, requesting a
change of zoning from Zone A (Agriculture), Zone HI (Heavy
Industry) and Zone B-2 (General Business) and B-2 with conditions
to Zone HI (Heavy Industry) affecting property containing 2.31 acres
and known as 129 Mason McKnight Jr. Parkway. Tax Map 022-0-024-
00-0 DISTRICT 3 1. The Concept Plan is considered for illustrative
purposes only for the present zoning action and approval of the rezoning
of the subject property in no way indicates future approval of the Site
Plan for the proposed 36,000-square foot Harley Davidson motorcycle
retail sales building and the motorcycle certification and training facility
behind the proposed building. 2. The proposed building on the
Concept Plan must meet all applicable building setbacks when the Site
Plan is submitted for review. No variance from the setback requirements
as set forth by the Comprehensive Zoning Ordinance will be allowed.
3. Building height is limited to 60’. 4. Parking sufficient to handle
the proposed uses (retail and storage / work area) in the proposed
building will be required and no variance from the number of parking
spaces or no variance from the surface materials requirements as set forth
by Augusta Engineering will be allowed. ADA compliance will be based
on the number of parking spaces required on the Site Plan. 5. The
surfacing of the motorcycle certification and training area must be
adequately drained and must meet requirements of Augusta Engineering
at the time of the Site Plan review. 6. A cross ingress-egress easement
must be established over the existing driveway for use by Gander
Outdoors and the proposed Harley Davidson retail store. 7.
Compliance with the Augusta Tree Ordinance is required. In addition to
the normal Tree Ordinance compliance requirements, additional
streetyard and side buffer requirements, at the discretion of P&D staff,
will be required between the proposed use and Gateway Crossing
Apartments to reduce visual and noise impacts. 8. Outdoor activities
that generate noise must meet the requirements of the Augusta Noise
Ordinance. 9. Loading, unloading, trash pick-up, and cleaning of the
exterior shall only occur between 6 AM and 11 PM. 10. Lighting
associated with the retail store or with the motorcycle certification /
training area shall be directed downward and not toward nearby
residences. 11. The use shall be limited to the Harley Davidson retail
sales business and the associated motorcycle certification and training
area. Any other use must come back before the Planning Commission
and Augusta Commission for zoning review
Attachments
ADMINISTRATIVE SERVICES
6.Motion to approve Housing and Community Development Department’s
(HCD's) subsidy request for down payment assistance to be used for one
(1) single-family housing unit located at 918 Boyd Lane. (Approved by
Administrative Services Committee February 9, 2021)
Attachments
7.Motion to approve Housing and Community Development Department’s
(HCD's) request to provide funding for architectural drawings for four (4)
single-family homes within the Twiggs Street Corridor as part of the
Laney Walker/Bethlehem Revitalization Project.
· Two (2) 1700 SF three (3) bedroom, two-story, single-family
residences
· One (1) 1700 SF three (3) bedroom, one-story, single family
residence
· One (1) 1900 SF four (4) bedroom, two-story, single-family
residence (Approved by Administrative Services Committee
February 9, 2021)
Attachments
8.Motion to approve the purchase of three pickup trucks, at a total cost of
$79,476; $54,820 to Wade Ford for Environmental Services and $27,410
to Allan Vigil Ford for Utilities (Bid 20-265). (Approved by
Administrative Services Committee February 9, 2021)
Attachments
9.Motion to approve one (1) Emergency Rehabilitation
project. (Approved by Administrative Services Committee February
9, 2021)
Attachments
10.Motion to adopt the final ADA Transition Plan Update. (Approved by
Administrative Services Committee February 9, 2021)Attachments
FINANCE
11.Motion to approve Augusta Commercial Property Insurance coverage
for 2021 offered through Affiliated FM, current carrier, for a premium of
$584,984 for full blanket coverage and limited flood coverage in flood
Attachments
prone areas (Approved by Finance Services Committee February 9,
2021) .
12.Motion to approve Excess Workers’ Compensation Insurance
with Statutory limits and a $1,000,000 Self Insured Retention (SIR –
otherwise known as the deductible) to cover all positions for a premium
of $349,048. Safety National – Incumbent (Approved by Finance
Services Committee February 9, 2021)
Attachments
ENGINEERING SERVICES
13.Motion to approve to Supplement Construction Contract to E R Snell
Contactor, Inc. in the amount of $87,978.36 for completing the
supplemental Traffic Operation needed improvements in conjunction
with the Transportation Investment Act (TIA) Project, 15th Street
Pedestrian Improvements Project as requested by AED . Bid 18-260.
(Approved by Engineering Services Committee February 9, 2021)
Attachments
14.Motion to approve to Supplement Construction Two to Superior
Construction Company Southeast, LLC in the amount of $550,000 for
Transportation Investment Act (TIA) Project, 5th Street Bridge over
Savannah River Repair and Restoration Projects as requested by AED .
Bid 19-291 (Approved by Engineering Services Committee February
9, 2021)
Attachments
15.Motion to approve supplemental funding (SA2) for Engineering Phases
of Design Consultant Services Agreement to Hussy Gay Bell (HGB) in
the amount of $198,700 for the Broad Street Improvements Project as
requested by the AED. RFP 18-311. (Approved by Engineering
Services Committee February 9, 2021)
Attachments
16.Motion to approve the revised upfront construction cost of $150,000 on
the installation of 16 street lights along D’Antignac Street between
Walton Way and R.A. Dent Blvd with an annual cost of $8,570.88.
Construction funding is available in Street Lighting Upgrades SPLOST
IV account and ongoing operations and maintenance in annual street
lighting budget. Requested by AED (Approved by Engineering
Services Committee February 9, 2021)
Attachments
17.Motion to approve adjusting daily landfill operation schedule as
recommended by Engineering Director. (Approved by Engineering
Services Committee February 9, 2021)
Attachments
18.Motion to approve and authorize the Augusta Engineering Department to
accept and receive REBC grant from Georgia Department of
Transportation (GDOT) for 13th Street (SR4) Enhancement and
Beautification in conjunction with TIA funded 13 Street (SR4)
Improvements Project. (Approved by Engineering Services Committee
February 9, 2021)
Attachments
19.Motion to approve continued funding of the current “On-Call
Construction Material Inspection and Testing, Construction Monitoring
and Quality Assurance/ Quality Control, and Geotechnical Inspections
and Investigations (CMT Geotech)” Services Contract in the amount of
$1,000,000 RFP 19-179 (Approved by Engineering Services
Committee February 9, 2021)
Attachments
20.Motion to approve continued funding of the current “On-Call
Professional Services for Engineering and Field Design, small to Medium
Scale Maintenance Task Design, Regulatory Periodic Inspection
Compliance and Structural Inspection & Investigations” Services (CEI
Services) Contract in the amount of $500,000 as requested by AED. RFP
19-241 (Approved by Engineering Services Committee February 9,
2021)
Attachments
21.Motion to approve entering into Memorandum of Understanding (MOU)
with Phinizy Center for Water Science (Nonprofit Organization) to assist
Augusta Engineering Department (AED) with implementing Section 319
(h) grant supported activities that are designed for stream water quality
restoration in local waterbodies. Also authorized Mayor to sign MOU as
requested by the Augusta Engineering Department. Requested by AED.
(Approved by Engineering Service Committee February 9, 2021)
Attachments
PETITIONS AND COMMUNICATIONS
22.Motion to approve the minutes of the Regular and Special Called
Meetings of the Commission held on February 2, 2021 and the Special
Called Meeting of the Commission on February 9, 2021.
Attachments
APPOINTMENT(S)
23.Motion to approve the appointment of Ms. Lynn D. Gladney, Augusta
Aviation Commission; Ms. Stacy Pulliam, Board of Zoning
Appeals and Mr. Jeffery B. Pooser, Planning Commission representing
District 9.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
2/16/2021
AUGUSTA COMMISSION
REGULAR AGENDA
2/16/2021
(Items 24-37)
PLANNING
24. Z-21-08 – A request for concurrence with the Augusta Planning
Commission to approvewith the conditions below a petition by
Margaret McKie, on behalf of Edward McKie, requesting a change of
zoning from Zone A (Agriculture) to Zone R-3A (Multiple-family
Residential) affecting property containing 1.84 acres and known as 4717
Rollins Road. Tax Map 278-0-029-00-0 DISTRICT 8 1. The only
permissible uses of the property shall be a Group Personal Care Home or
a single-family residence. 2. No further structural additions for the
purpose of residential use shall be permitted on the subject property.
3. A directional sign with the address clearly labeled with reflective
lettering will be placed at the entrance to the common driveway at
Rollins Road and at the entrance to the subject property off the common
driveway to assist emergency personnel should they be called to the
facility. Should the petitioner construct their own driveway at the parcel
25 ft. road access this condition shall still apply. 4. A fence must be
Attachments
installed along the rear property line to separate the large timber tract
from the subject parcel (TPN 300-0-001-01-0).
25. Z-21-09 - A request for concurrence with the Augusta Planning
Commission to approve with the conditions below a petition by
Margaret McKie, on behalf of Edward McKie, requesting a Special
Exception to establish a Group Home in a R-3A Zone for boys ages 6-18
years of age (21 yrs. if still in high school) per Section 16-2 (d) of the
Comprehensive Zoning Ordinance for Augusta Georgia affecting
property affecting property containing 1.84 acres and known as 4717
Rollins Road. Tax Map 278-0-029-00-0 DISTRICT 8 1. Approval
of Z-21-08 to rezone the property to R-3A (Multiple-family Residential).
2. The home shall be limited to ten (10) school age boys, in general
6-18 years old. A boy may be allowed to stay until 21 years old if still
registered in high school. 3. The home shall be staffed and maintained
in compliance with all State Department of Community Health
regulations for a Child Care Residential Home. 4. No detached
residential space shall be added to the property; all boys must live in the
home. 5. A directional sign with the address clearly labeled with
reflective lettering will be placed at the entrance to the common driveway
at Rollins Road and at the entrance to the subject property off the
common driveway to assist emergency personnel should they be called to
the facility. Should the petitioner construct their own driveway at the
parcel 25 ft. road access this condition shall still apply. 6. All safety
measures regarding the in-ground pool shall be maintained for the safety
of the young children. 7. A fence must be installed along the rear
property line to separate the large timber tract from the subject parcel
(TPN 300-0-001-01-0). 8. The applicant must maintain a City of
Augusta business license and continue to maintain a license with the
State of Georgia. Proof of compliance with the minimum requirements of
Chapter 290-2-5-18 of the O.C.G.A must be provided, and the applicant
must provide annual inspection reports. 9. The home must maintain all
licenses without a 12-month lapse or the Special Exception is void.
Attachments
PUBLIC SERVICES
26.Discuss a plan to allow outside events on city property if they meet the
CDC guideline plan they have established for outside events. (Requested
by Commissioner Sean Frantom)
Attachments
27.
Quarterly update from Jay Markwalter on the state of public art in
Augusta. The update includes updates on current projects, such as the
Augusta Sculpture Trail, Storm Drain Murals, the ArtsCity Festival, and
the Downtown Mural Festival.
Attachments
ADMINISTRATIVE SERVICES
28.Discuss authorizing the Administrator, central services, and other
relevant departments to conduct a 60-90 day review of transitioning our
non-public safety vehicle fleet to zero-emission vehicles (electric) and
any associated apparatuses. (Requested by Mayor Hardie Davis, Jr.)
Attachments
29.Discuss authorizing the Administrator, finance department, and other
relevant departments to conduct a 30 day review of the impact, feasibility
and cost of an up to 15 percent, FY 21, tax break to coincide with federal
and state eviction moratoriums for landlords providing workforce and
affordable housing. (Requested by Mayor Hardie Davis, Jr.)
Attachments
30.Discuss if there is a need for a Blue Ribbon Committee and/or
different avenue to study the Consolidation Bill (Charter). (Requested by
Commissioner Ben Hasan)
Attachments
PUBLIC SAFETY
31.Motion to approve the purchase of one, grant funded, Mobile Pet
Adoption Van for $142,742.00 from Alliance Bus Group of College Park,
GA (Bid 20-241A) for the Animal Services Department. (No
recommendation from the Public Safety Committee February 2,
2021meeting)
Attachments
ENGINEERING SERVICES
32.Motion to determine that Spellman Lane as shown on the attached map
has ceased to be used by the public to the extent that no substantial public
purpose is served by it or that its removal from the county road system is
otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with
the abandoned property to be quit-claimed to the appropriate party(ies),
as provided by law and an easement to be retained over the entire
Attachments
abandoned portion for existing or future utilities as directed by Augusta
Engineering Department and Augusta Utilities Department.
APPOINTMENT(S)
33.Motion to approve the appointment of Attorney Ashanti Lilley to an
expired term on the Downtown Development Authority. (Requested by
Commissioner Francine Scott)
Attachments
34.Motion to accept the recommendation of Dr. Joseph Hillson submitted on
behalf of the Stoney Medical Society to reappoint Merian Robinson to
serve on the Richmond County Board of Health 1/1/2021 to 12/31/2024.
Attachments
ADMINISTRATOR
35.Motion to accept the 2021 Summer Georgia County Internship Program
(GCIP) Grant for the 2021 summer program in the amount of $5,215.20
for the Management intern project to cover two internships.
Attachments
OTHER BUSINESS
36.Approval of a resolution being drafted and brought before the
Commission for a vote on 2/24, in opposition to Georgia senate bills 67,
68, 69, 71, 73, 74, and other bills aimed at restricting methods available
to Augusta residents to exercise their right to vote or cause undue
financial burden on voters. (Requested by Mayor Hardie Davis,, Jr.)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
37.Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
2/16/2021 2:00 PM
EOM Natascha Dailey
Department:Human Resources
Department:Human Resources
Caption: Congratulations! Natascha Dailey as Augusta, Georgia’s
Employee of the Month for January 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AUGUSTA RICHMOND COUNTY
EMPLOYEE RECOGNITION COMMITTEE
February 10, 2021
Mayor Davis:
The Employee Recognition Committee has selected Natascha Dailey as Augusta, Georgia’s
Employee of the Month for January 2021. She was nominated by Takiyah Douse, Director
of Central Services.
Natascha Dailey has served the citizens of Augusta for the past four years as the Central Services
Administrative Assistant to the Director. Her presence and involvement in every Central
Services matter, ensures the consistent service levels promised through our mission – Providing
Red Carpet Service. Ms. Dailey acts as a resource for information for all those needing Central
Services assistance and has proven over the years her value and dependability in more areas than
one.
Ms. Dailey is reliable, detailed oriented and committed to excellence in everything she does. As
a true team player, she always puts her best foot forward and excels in areas of responsibility as
well as areas outside of her scope of duties. She is often called the “Right Hand” of the Director
and a trusted contact for many other Central Services employees in addition to the employees of
Augusta.
This accolade and recommendation by no way reflects Ms. Dailey’s daily contribution to her
department yet highlights an amazing project’s success due largely in part to her involvement.
Based on this nomination, Natascha Dailey’s outstanding contribution to Central Services
and her service to Augusta, Georgia, the Employee Recognition Committee would appreciate
you joining us in recognizing Mrs. Dailey as the January 2021 Employee of the Month.
Thank you,
The Employee Recognition Committee:
Pamela Griffin, Committee Chairperson
Felicia Cretella, Employee Relations
Kelly Walker, 311 Services
Edeltraud Coleman, Finance
Carla S. Moore, Tax Assessor’s Office
Lt. Robert Silas, Sheriff’s Office
Commission Meeting Agenda
2/16/2021 2:00 PM
RESOLUTION FORMALLY APOLOGIZING FOR AUGUSTA’S ROLE IN SLAVERY
Department:
Department:
Caption: Mr. Michael Gallucci regarding a "Resolution formally
apologizing for Augusta's role in slavery, a commitment to end
structural racism, and achieve racial equity."
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
1
RESOLUTION
BUILDING AN EQUITABLE AUGUSTA, GEORGIA
THROUGH HEALING, RECONCILATION, AND UNITY
WHEREAS, the City Commission of Augusta, Georgia (herein after referred
to as “the Commission”) acknowledges that the African American
community- and other communities of color- have borne the burdens of
inequitable social, environmental, educational, economic, and criminal
justice policies, practices, and civic investments, and understands that the
legacy of these inequitable policies has caused deep disparities, harm, and
mistrust, and recognizes that racial equity is realized when, and only when,
race can no longer be used to predict life outcomes; and
WHEREAS, racism is a social system with multiple dimensions: individual
racism that is internalized or interpersonal and systemic racism that is
institutional or structural; and
WHEREAS, inequities borne from racism of any kind is unacceptable and
acts to disadvantage specific individuals and communities, while
consequently giving advantages to other individuals and communities, and
thereby weakens the strength of the whole society; and
WHEREAS, the City of Augusta’s collective prosperity depends upon the
equitable access to the same opportunity for every resident regardless of
the color of their skin; and
WHEREAS, persistent discrimination and disparate treatment results, and
has resulted, in racial inequities in many areas of life, including housing,
education, employment, health and criminal justice; and
WHEREAS, the City of Augusta has a deep resolve to promote racial equity,
inclusion, and diversity in all aspects of city government; and
WHEREAS, the City of Augusta does unequivocally reject racial inequities
brought on by a legacy of systemic racism and unjust practices; and
WHEREAS, the City of Augusta pledges to demonstrate its commitment to
racial equity through equitable investment and future funding decisions for
projects, inclusive practices, and socially just policies; and
2
WHEREAS, as the Commission, we recognize that the humanity and future
of the residents of Augusta and the whole CSRA are inextricably bound to
one another; and
WHEREAS, the Commission desires Augusta to be a place where all are
welcome and treated with empathy, respect, fairness, and trust; and
WHEREAS, the City of Augusta seeks a meaningful and thoughtful way to
heal the wounds of our past, reconcile the differences of our present, and
unify around the path forward toward a future hope for all of our residents
and for future generations.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
AUGUSTA, GEORGIA, that this Commission confirms the following as a
means towards the healing, reconciliation, and creation of a more equitable
Augusta, Georgia:
1. The Commission acknowledges the historical antecedents of systemic
racism in our society and city and is sorry for the racial injustices and
long-lasting inequities that have resulted from those policies and
practices; we realize that acknowledgement and remorse alone do not
heal the painful wounds created by these injustices, nor do they
ensure better actions for the future; but finding solutions to racial
inequities that exist within our city as a result of this legacy requires
that we are forthright about the past and work together to heal and
reconcile our community.
2. We commit to the important work of creating a community that is just
and fair and full of hope, promise and equitable opportunity for all
our citizens.
3. This commitment will be exemplified by this Commission joining the
Governmental Alliance on Race and Equity (G.A.R.E), by proactively
working with the Greater Augusta Chamber of Commerce, and in
particular with the Greater Augusta Black Chamber of Commerce, to
enhance support and address the needs of all minority owned
businesses.
4. The commitment to establish a permanent standing commission,
composed of civic, faith, educational, justice, and community leaders
to assist in the development of programs designed to address
3
neighborhood revitalization, educational achievement gap, and
innovative partnership within the judicial and law enforcement circle.
5. We reject the politics of divisiveness and discord that have plagued
many communities across our nation and commit to the residents of
Augusta-CSRA that we will endeavor to serve as a unifying force for
change and equity for all.
6. We support all efforts that would promote and sustain racial equity,
furthermore, we pledge to be an anti-racist, equitable, and justice-
oriented organization; with the Commission and its staff leadership
continuing to identify specific activities to further enhance diversity
and to ensure anti-racist principles and practices across leadership,
staffing, and contracting.
7. We will promote racial equity through all policies approved by this
body and will work to enhance educational efforts aimed at
understanding, addressing, and dismantling racism and how it affects
the delivery of human and social services, economic development,
educational programs, and public safety.
8. The Commission supports the federal bill- H.R. 40 Commission to
Study and Develop Reparation Proposals for African-Americans Act- a
bill designed to address the fundamental injustice, cruelty, brutality,
and inhumanity of slavery in the United States and the 13 American
colonies between 1619 and 1865 and to establish a commission to
study and consider a national apology and proposal for reparations for
the institution of slavery, its subsequent de jure and de facto racial
and economic discrimination against African-Americans, and the
impact of these forces on living African-Americans, to make
recommendations to the Congress on appropriate remedies, and for
other purposes.
9. We will support community efforts to amplify concerns about racist
policies and practices and engage actively and authentically with
communities of color wherever they live within Augusta-CSRA.
10. We will promote and support policies that prioritize the health of all
people, especially African Americans and people of color.
11. We will continue ongoing awareness efforts regarding racial equity
including training of city leadership, staff, and the Commission.
4
12. We will identify clear goals and objectives, including periodic reports to
the Commissioners, to assess progress and capitalize on opportunities
to further advance racial equity.
SUBMITTED AND RATIFIED this ________day of __________________,
2021
-
__________________________________
MAYOR
ATTEST:
_____________________________
City Clerk
Commission Meeting Agenda
2/16/2021 2:00 PM
Donald Day
Department:
Department:
Caption: Mr. Donald Day regarding the rezoning of 4717 Rollins Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
Sharonda Williams
Department:
Department:
Caption: Ms. Sharonda Williams regarding 1) COVID-19 Emergency
Response Hotline (24 hour) number and website 2) Distribution
to community through mail in monthly utilities bills.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
Date of Meeting bzllt. 114
Date of Meeting oLl.'i, :;: )t
Date of Meeting
Date of Meeting
Date of N{eeting
Date of Meeting
/,L'ommission
Public Safety Committee
Public Services Committee
Administrative S ervices Committee
Engineering Services Committee
Finance Committee
{
Contact Information for IndividuallPresenter Making the Request:
Name:Wi )tiaryns
Address:
Telephone Number:
Fax Number:
E-Mail AddreSS: St..;.' ti,ir,. f- jZ 7 '... l* ftr..r-1.{j"r,.
Caption/Topic of Discussion to be placed on the Agenda:
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 70G821-1820
Fax Number; 70G821-1838
E-MailAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person aud must be received iu the Clerk's
Oflice no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week A five-
minute time limit will be allowed for presentations.
-hd
Commission Meeting Agenda
2/16/2021 2:00 PM
Ronic West
Department:
Department:
Caption: Ms. Ronic West regarding Equality and Economic Prosperity
for the underserved community.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
Z-21-10
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-10 - A request for concurrence with the Augusta Planning
Commission to approve with the conditions below a petition
by Tonya Self, RHA Health, on behalf of Scioto
Properties acting on behalf of FB Residential Holdings LLC,
requesting to establish a Family Personal Care Home per
Section 26-1-(h) of the Comprehensive Zoning Ordinance for
Augusta Georgia affecting property containing 0.26 acres and
known as 3957 Old Waynesboro Road. Tax Map 183-0-056-
00-0 DISTRICT 6 1. The home shall be staffed on a 7-day,
24-hour basis. 2. The home shall be limited to 4 residents
total with staff coming in shifts. Any live-in staff will be counted
towards the maximum occupancy of 4 residents. 3. If the rear
of the property is not completely enclosed by a fence one must
be installed to ensure a safe and secure outside space for
residents. 4. Any changes in the definition of the use, nature
of the clientele or increase in numbers of occupants shall require
another Special Exception. 5. The applicant must receive and
maintain a City of Augusta business license and a license with
the State of Georgia. Proof of compliance with the minimum
requirements of Chapter 111.8-62.01 of the O.C.G.A must be
provided, and the applicant must provide annual fire department
inspection reports. 6. All requirements must be met within six
(6) months of approval of the Special Exception, or the Special
Exception is void. 7. At least one bathroom must have a 36”
ADA doorway that permits wheelchair access to the bathroom
facilities.
Background:
Analysis:
Financial Impact:
Cover Memo
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
Z-21-11
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-11 – A request for concurrence with the Augusta Planning
Commission to approve with the conditions below a petition
by Luther B. Schwalbauch, on behalf of Windsor Heights
Baptist Church Inc, requesting a Special Exception to
reconstruct and expand an existing Church per Section 26-1-(a)
of the Comprehensive Zoning Ordinance for Augusta Georgia
affecting property containing 1.84 acres and known as 3494
Bullock Avenue. Tax Map 120-0-182-00-0 DISTRICT 5 1.
The Concept Plan is considered for illustrative purposes only for
the present zoning action and approval of the Special Exception
in no way indicates future approval of the Site Plan currently
under review for the subject property. 2. Approval of the Site
Plan submitted July 17, 2020 must be received prior to issuance
of a Land Disturbance Permit or any reconstruction activities on
the property. 3. The church must be 25 feet from all side and
rear property lines. No variance from the setback requirements
as set forth by the Comprehensive Zoning Ordinance will be
allowed. 4. Parking to serve the church must be based on the
number of seats in the main sanctuary and no variance from the
number of parking spaces or no variance from the surface
materials requirements as set forth by Augusta Engineering will
be allowed. ADA compliance will be based on the number of
parking spaces required. 5. The size of the church shall be
limited to 5,667 square feet – the extent of the original
improvements. 6. Sanitary sewer must be tied into, if required
by the Augusta Utilities Department. 7. If a septic system is
to be utilized, approval by the Richmond County Health
Department is required. 8. If any outdoor lighting fixtures
servicing the church and/or parking lot are planned they shall be
directed downward and not toward nearby residences. 9.
There shall be no outdoor activities that generate noise greater
than what would be expected in a normal residential setting and
any noise generated must meet the requirements of the Augusta
Noise Ordinance. 10. Rebuilding of the church must be initiated
Cover Memo
within five (5) years of the date of approval of the Special
Exception or the approval of the Special Exception is null and
void.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
Z-21-12
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-12 – A request for concurrence with the Augusta Planning
Commission to approve with the conditions below a petition by
Lee Attaway, on behalf of Ralph Nelson, requesting a change of
zoning from Zone B-1 (Neighborhood Business) to Zone B-2
(General Business) affecting property containing 0.59 acres and
known as 2418 Peach Orchard Road. Tax Map 086-4-151-
01-0 DISTRICT 2 1. Any future development shall
conform to all applicable provisions of the Augusta Floodplain
Ordinance. 2. No display or parking of vehicles on the grass
in front of the building. 3. Outdoor lighting must be directed
away from nearby residences. 4. Maintain a minimum 20 foot
natural buffer from the residential property to the south.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
Z-21-13
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-13 – A request for concurrence with the Augusta Planning
Commission to approve with the conditions below a petition by
Hull Barrett PC, on behalf of London Homes LLC, requesting a
change of zoning from Zone B-1 (Neighborhood Business) to
Zone B-2 (General Business) affecting property containing
0.46 acres and known as 2702 Milledgeville Road . Tax Map
071-3-076-00-0 DISTRICT 2 1. All parked vehicles spaces
shall meet the parking standards set forth in Section 4 of the
Comprehensive Zoning Ordinance. 2. Required off-street
parking must be striped and provide proper maneuvering
spacing. 3. No junk vehicles may be stored on the property.
4. Any outdoor lighting shall be directed away from nearby
residences.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
Z-21-15
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-15 - A request for concurrence with the Augusta Planning
Commission to approve with the conditions below a petition by
Thunder Investment Properties, LLC on behalf of Jordan R.
Timms, requesting a change of zoning from Zone A
(Agriculture), Zone HI (Heavy Industry) and Zone B-2
(General Business) and B-2 with conditions to Zone HI
(Heavy Industry) affecting property containing 2.31 acres and
known as 129 Mason McKnight Jr. Parkway. Tax Map 022-0-
024-00-0 DISTRICT 3 1. The Concept Plan is considered
for illustrative purposes only for the present zoning action and
approval of the rezoning of the subject property in no way
indicates future approval of the Site Plan for the proposed
36,000-square foot Harley Davidson motorcycle retail sales
building and the motorcycle certification and training facility
behind the proposed building. 2. The proposed building on
the Concept Plan must meet all applicable building setbacks
when the Site Plan is submitted for review. No variance from the
setback requirements as set forth by the Comprehensive Zoning
Ordinance will be allowed. 3. Building height is limited to
60’. 4. Parking sufficient to handle the proposed uses (retail
and storage / work area) in the proposed building will be
required and no variance from the number of parking spaces or
no variance from the surface materials requirements as set forth
by Augusta Engineering will be allowed. ADA compliance will
be based on the number of parking spaces required on the Site
Plan. 5. The surfacing of the motorcycle certification and
training area must be adequately drained and must meet
requirements of Augusta Engineering at the time of the Site Plan
review. 6. A cross ingress-egress easement must be
established over the existing driveway for use by Gander
Outdoors and the proposed Harley Davidson retail store. 7.
Compliance with the Augusta Tree Ordinance is required. In
addition to the normal Tree Ordinance compliance requirements,
additional streetyard and side buffer requirements, at the
Cover Memo
discretion of P&D staff, will be required between the proposed
use and Gateway Crossing Apartments to reduce visual and
noise impacts. 8. Outdoor activities that generate noise must
meet the requirements of the Augusta Noise Ordinance. 9.
Loading, unloading, trash pick-up, and cleaning of the exterior
shall only occur between 6 AM and 11 PM. 10. Lighting
associated with the retail store or with the motorcycle
certification / training area shall be directed downward and not
toward nearby residences. 11. The use shall be limited to the
Harley Davidson retail sales business and the associated
motorcycle certification and training area. Any other use must
come back before the Planning Commission and Augusta
Commission for zoning review
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
HCD_ Laney Walker/Bethlehem: Homebuyer Subsidy Request
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) subsidy request for down payment
assistance to be used for one (1) single-family housing unit
located at 918 Boyd Lane. (Approved by Administrative
Services Committee February 9, 2021)
Background:In 2008, the Augusta Commission passed legislation supporting
community development in Laney Walker/Bethlehem. Since that
time, the Augusta Housing & Community Development
Department has developed a master plan and development
guidelines for the area, set up financial incentive programs for
developers and home buyers, selected a team of development
partners to focus on catalytic change, and created a marketing
strategy to promote the overall effort. This request involves
homebuyer subsidy for one (1) single-family housing unit within
the Laney Walker/Bethlehem area identified as 918 Boyd Lane.
Analysis:The approval of the contract will allow the homebuyer to receive
down payment subsidy.
Financial Impact:HCD will use Laney Walker/Bethlehem Project funds for the
homebuyer subsidy. Down payment subsidy amount: $25,000.00
Alternatives:Do not approve HCD's Request.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) subsidy request for down payment
assistance to be used for one (1) single-family housing unit
located at 918 Boyd Lane.
Funds are
Available in the
Laney Walker/Bethlehem Project Funds Key#: 298077340-
5211119
Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
HCD_ Laney Walker/Bethlehem: Architectural Drawings Request
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide funding for
architectural drawings for four (4) single-family homes within
the Twiggs Street Corridor as part of the Laney
Walker/Bethlehem Revitalization Project.
· Two (2) 1700 SF three (3) bedroom, two-story, single-
family residences
· One (1) 1700 SF three (3) bedroom, one-story, single
family residence
· One (1) 1900 SF four (4) bedroom, two-story, single-
family residence (Approved by Administrative Services
Committee February 9, 2021)
Background:In 2008, the Augusta Commission passed legislation supporting
community development in Laney Walker/Bethlehem. Since that
time, HCD has developed a master plan and development
guidelines for the area, set up financial incentive programs for
developers and home buyers, selected a team of development
partners to focus on catalytic change, and created a marketing
strategy to promote the overall effort. This objective involves
the creation of new architectural drawings for four (4) single-
family homes within the Twiggs Street Corridor in the Laney
Walker/Bethlehem area.
Analysis:The approval of the contract will allow for completion of four
architectural drawings for homes within Twiggs Street Corridor.
Financial Impact:HCD will use Laney Walker/Bethlehem Project funds for
architectural drawings costs: Contract amount: $69,860.00
Architect and Engineering Firm: Johnson, Laschober, &
Associates
Alternatives:Do not approve HCD's Request.
Cover Memo
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide funding for
architectural drawings for four (4) single family homes within
the Twiggs Street Corridor, a part of the Laney
Walker/Bethlehem Revitalization Project.
Funds are
Available in the
Following
Accounts:
298-07-7343-5212112
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta Housing & Community Development Department
Contract Page 1
CONTRACT
between
AUGUSTA, GEORGIA
And
JOHNSON, LASCHOBER, AND ASSOCIATES
in the amount of
$69,860.00 USD
Sixty-Nine Thousand Eight Hundred Sixty Dollars and 0/100
for Fiscal Year 2021
Providing funding for
LANEY WALKER/BETHLEHEM REVITALIZATION PROJECT
Twiggs Street Corridor
THIS AGREEMENT (“Contract”), is made and entered into as of the day of ________ 2021
(“the effective date”) by and between Augusta, Georgia, a political subdivision of the State of Georgia
(hereinafter referred to as “Augusta”), acting through the Augusta Housing and Community
Development Department (hereinafter referred to as “HCD”) - with principal offices at 510 Fenwick
Street, Augusta, Georgia 30901, as party of the first part, and Johnson Laschober, and Associates, an
architecture/engineering firm, organized pursuant to the Laws of the State of Georgia, hereinafter
called "JLA” as party in the second part.
In order to establish the background, context and frame of reference for this Agreement and to
manifest the objectives and the intentions of the respective parties herein, the following statements,
representations and explanations are set forth. Such statements, representations and explanations shall
be accepted as predicates for the undertakings and commitments included within the provisions, which
follow, and may be relied upon by the parties as essential elements of the mutual considerations upon
which this Agreement is based.
WITNESSETH
WHEREAS, Augusta is qualified by the U. S. Department of Housing and Urban Development
(hereinafter called HUD) as a Participating Jurisdiction, and
WHEREAS, JLA, a procured architectural/engineering firm with HCD, wishes to increase
homeownership opportunities and preserve and increase the supply of affordable/market rate housing
for eligible families; and
WHEREAS, through citizen participation workshops and in the Annual Plan, the Mayor and the
Augusta, Georgia Commission, determined the needs and priorities of community as set forth below.
WHEREAS, WHEREAS, this activity has been determined to be an eligible activity in accordance
with 24 CFR 570.200 (a), and will meet one or more of the national objectives and criteria outlined in
of the Housing and Urban Development regulations; and
Augusta Housing & Community Development Department
Contract Page 2
WHEREAS, JLA is the approved architecture/engineering firm through a solicitation process for to
assist in the redevelopment of Laney Walker and Bethlehem’s new construction on the Twiggs Street
Corridor.
WHEREAS, JLA has agreed to provide services funded through this contract free from political
activities, religious influences or requirements; and
WHEREAS, JLA has requested, and Augusta has approved a total of $69,860.00 in funding to
perform eligible activities as described in Article I; below:
NOW, THEREFORE, the parties of this Agreement for the consideration set forth below, do here
and now agree to the following terms and conditions:
ARTICLE I. GENERAL CONDITIONS
A. General Compliance
JLA agree(s) to comply with all Federal, state and local laws, regulations, and policies governing the
funds provided under this contract. JLA further agrees to utilize funds available under this Agreement
to supplement rather than supplant funds otherwise available.
B. Independent Architect and/or Engineer
Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or
establishing the relationship of employer/employee between the parties. JLA shall at all times remain
an "independent Architect and/or Engineer" with respect to the services to be performed under this
Agreement. Augusta shall be exempt from payment of any and all possible unemployment benefits as
JLA is an independent Architect and/or Engineer.
C. Hold Harmless
To the fullest extent permitted by laws, statutes, rules and regulations, JLA shall indemnify and hold
harmless the Augusta, GA, Officers, Directors, and Employees of each and any of them from and
against costs, damages, losses, and expenses, including but not limited to reasonable attorneys as
awarded by a Court with Jurisdiction due to liability arising out of the services of the Architect-
Engineer arising out of or resulting from performance of the work, but only to the extent caused by
negligent, willful and wanton acts or omissions of the Architect and/or Engineer, its Officers,
Directors, Employees, and anyone directly, or indirectly employed by them or anyone for whose acts
they are liable, regardless of whether or not such claim, cost, damage, loss, or expense is caused in part
by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge or reduce
other rights or obligations of indemnity which would otherwise exist as to a party or person described
in this Paragraph.
JLA agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Client, its
Officers, Directors, and Employees (collectively, Client) against damages, liabilities, and costs arising
from the negligent acts of JLA in the performance of professional services under this Agreement to the
extent that JLA is responsible for such damages or liabilities on a comparative fault basis between JLA
and the Client. JLA shall not be obligated to indemnify the Client for the Client’s own negligence or
for the negligence of others.
D. Insurance & Bonding
Augusta Housing & Community Development Department
Contract Page 3
JLA shall provide, at all times, that this Agreement is in effect, Insurance with limits of not less than:
a. Workmen’s Compensation Insurance – in accordance with the laws of the State of
Georgia.
b. Public Liability Insurance – in an amount of not less than One Million ($1,000,000)
Dollars for injuries, including those resulting in death to any one person, and in an
amount of not less than One Million ($1,000,000) Dollars on account of any one
occurrence.
c. Property Damage Insurance – in an amount of not less than One Million ($1,000,000)
Dollars from damages on account of an occurrence, with an aggregate limit of One
Million ($1,000,000) Dollars.
d. Valuable Papers Insurance – in an amount sufficient to assure the restoration of any
plans, drawings, field notes, or other similar data relating to the work covered by the
Project.
e. Professional Liability Insurance – in an amount of not less than One Million
($1,000,000) JLA shall comply with the bonding and insurance requirements of 24 CFR
84.31 and 84.48, Bonding and Insurance.
E. Augusta Recognition, Ownership and Publication
JLA shall ensure recognition of the role of Augusta in providing services through this Agreement. All
activities, facilities and items utilized pursuant to this Agreement shall be prominently labeled as to
funding source. In addition, JLA will include a reference to the support provided herein in all
publications made possible with funds made available under this Agreement and preapproved by HCD
prior to publication.
All drawings, reports, information, data, and other materials prepared by JLA pursuant to this
agreement, or future agreements as amended through the issuance of an agreed upon and signed
estimate, are to be the joint property of HCD and JLA, which have nonexclusive and unrestricted
authority to release, publish or otherwise use, in whole or in part, information relating thereto, in
relation to the Laney-Walker/Bethlehem Neighborhood Redevelopment Area project. Any reuse
without written verification or adaptation by either party for the specific purpose intended will be at
the owner’s sole risk and without liability or legal exposure to HCD or JLA. No material produced in
whole or in part under this agreement may be subject to copyright or patent in the United Sates or in
any other country without the prior written permission of HCD and JLA.
F. Amendments
Augusta or JLA may amend this Agreement at any time provided that such amendments make specific
reference to this Agreement, and are executed in writing, signed by a duly authorized representative of
each organization, and approved by the Augusta’s governing body. Such amendments shall not
invalidate this Agreement, nor relieve or release the Augusta or JLA from its obligations under this
Agreement.
Augusta may, in its discretion, amend this Agreement to conform with Federal, state or local
governmental guidelines, policies and available funding amounts, or for other reasons. If such
amendments result in a change in the funding, the scope of services, or schedule of the activities to be
undertaken as part of this Agreement, such modifications will be incorporated only by written
amendment signed by both the Augusta and JLA.
Augusta Housing & Community Development Department
Contract Page 4
Such changes, require compliance with Article 12 of Augusta’s Procurement Policy and Procedures
(Contract Administration and Management)
G. Completion of Architectural and Engineering Drawing
It is further agreed that JLA will complete all construction repairs to the addresses listed below with
corresponding finalization dates and will submit to Augusta within one-week notice of the completion
of each project as described below:
ARTICLE II. SCOPE OF SERVICES
1. Scope of Services
Project Description:
JLA agrees to utilize approved Bond funds to support project related costs associated
with the Laney Walker/Bethlehem Redevelopment Project. This project is a Bond fund
activity aimed at providing resources for livable neighborhoods, economic
empowerment, quality housing, and neighborhood reinvestment. This activity involves
providing architectural drawings for two (2) new homes on Nicholas Street identified as
Twiggs Street Corridor as part of the Laney Walker/Bethlehem Revitalization Project.
Under this Agreement, JLA will:
Planning and Design Services:
a. Provide four (4) architecture/engineering designs for the construction of new homes on
Nicholas Street to include two (2) 1700 SF three (3) bedroom, two-story, single-family
residence, one (1) 1700 SF three (3) bedroom, one-story ranch, single family residence,
and one (1) 1900 SF four (4) bedroom, two-story, single-family residence
b. The three (3) bedroom homes are based on plans and elevations provided by HCD and
modified by JLA, and the four (4) bedroom home will be based on new plans and
elevations with the design provided by JLA
c. Four (4) homes will be designed to a permit level set of drawings
d. JLA will prepare a single design package for each home to assist the Owner in obtaining
building permit approvals
e. JLA’s services will include one round of responses to building department comments
Special Conditions
· Owner will provide to JLA site plat/topo drawings to include in their permit package
submittal to the permitting authority
· Bid Phase and Construction Phase services, if required, will be provided at JLA’s
standard hourly rates (See attached fee schedule).
· If construction administration services are selected, JLA will include one (1) site visit
per month of construction to accommodate processing of applications for payment. If
Augusta Housing & Community Development Department
Contract Page 5
is anticipated that construction duration will be seven (7) months. If additional site
visits are required or requested, they will be provided by at JLA’s standard hourly
rates.
· JLA will submit to the Augusta Planning Department the plans required for
permitting/construction.
· A sprinkler system is not anticipated at this time. However, if during the initial
design and code compliance review it is deemed necessary for this facility, JLA will
provide these services for an additional fee.
· Civil Engineering is not included in this proposal, but if required, can be provided for
a negotiated fee.
· Structural Engineering is included in this proposal, as a requirement for building
permitting as required by Augusta Planning Department.
· Printing of documents, mailing, and permit plan review fees necessary on this project
will be billed as a reimbursable expense.
Deliverables will be Architectural, Mechanical/Plumbing and Electrical drawings. Civil and Structural
are not provided but can be for a negotiated fee.
Anticipated list of drawings include:
Architectural:
Cover Sheet
Architectural Site Plan (showing setbacks, driveway, and building location)
Code Review
Architectural Floor Plans
Building Elevations
Wall Sections
Finish Schedule and notes
Structural:
Foundation Plan
Floor Framing Plan
Roof Framing Plan
Notes and Details
Mechanical:
HVAC Layout Plan
HVAC Schedules and Notes
Electrical:
Power and Layout Plan
Lighting Layout Plan
Electrical Notes, Details
Augusta Housing & Community Development Department
Contract Page 6
Upon completion of the Work, JLA shall compile for and deliver to the Client a reproducible
set of Record Documents based upon the marked-up record drawings addenda, change orders,
and other data furnished by the Contractor or other third parties. These Record Documents
will show significant changes made during construction. Because these Record Documents are
based on unverified information provided by other parties, which JLA is entitled to assume
will be reliable, JLA cannot and does not warrant their accuracy.
Use of Funds:
Bond funds shall be used by JLA for the purposes and objectives as stated in Article I,
Scope of Services, of this Agreement. The use of funding for any other purpose(s) is not
permitted. The following summarizes the proposed uses of funds under this Agreement
based on total material and labor cost of $69,860.00.
I. Profit
An amount not to exceed amount as outlined and approved in Article I. Scope of Services,
Section B. Use of Funds shall be paid to JLA for costs identified as necessary operating time
and expenses for the design of four (4) single-family homes identified as Twiggs Street
Corridor.
A. Program Location and Specific Goals to be Achieved
JLA shall conduct project development activities and related services in its project area Laney
Walker Bethlehem that incorporates the following boundaries: Nicholas Street located within
the Twiggs Street Corridor.
B. Project Eligibility Determination
JLA shall comply with legislation supporting community development in Laney
Walker/Bethlehem as authorized under the Urban Redevelopment Authority which acts on
behalf of the Augusta Commission to provide oversight of the operation of the Laney
Walker/Bethlehem Revitalization Project. Notwithstanding any other provisions of this
contract, JLA shall provide activities and services as described in the description of the
project, including use of funds, its goals and objectives, tasks to be performed and a detailed
schedule for completing the tasks for this project as provided in Exhibit A of this contract.
ARTICLE III. BUDGET AND METHOD OF PAYMENT
JLA will carry out and oversee the implementation of the project as set forth in this Agreement and
agrees to perform the required services under the general coordination of the Augusta Housing and
Community Development Department. In addition, and upon approval by Augusta, JLA, may engage
the services of outside professional services Consultants and Architect and/or Engineers to help carry
out the program and projects.
A. Augusta shall designate and make Bond funds available in the following manner:
Augusta Housing & Community Development Department
Contract Page 7
1. For invoicing, through the Neighborly Software System, JLA will include
documentation showing proof of completion of work in accordance with the amount
requested, inspected, and accepted by HCD.
2. HCD will monitor the progress of the project and JLA’s performance on a weekly bi-
weekly basis with regards to the production design plans.
3. Upon the completion of this Agreement, any unused or residual funds remaining shall
revert to Augusta and shall be due and payable on such date of the termination and
shall be paid no later than thirty (30) days thereafter.
4. This Agreement is based upon the availability of funding under the Laney
Walker/Bethlehem Revitalization Project. Should funds no longer be available, it is
agreed to by both parties that this contract shall be terminate.
B. Project Financing
HCD will provide an amount not to exceed the actual architecture/engineering design costs
related to the design of four (4) single family homes identified as Twiggs Street Corridor.
All funding is being provided as payment for services rendered as per this Agreement.
C. Timetable for Completion of Project Activities
JLA shall be permitted to commence with the expenditure of Bond funds as outlined in said
Agreement upon procurement of an architectural/engineering JLA in accordance with its
policies and procedures; and approval of a detailed outline of project expenditures anticipated
for the completion of the project within 60 days of said property identified as Twiggs Street
Corridor.
ARTICLE IV. TERM OF CONTRACT
The term of this Agreement shall commence on the date when this Agreement is executed by Augusta
and JLA (whichever date is later) and shall end at the completion of all program activities, within the
time specified in Article II.C, or in accordance with
ARTICLE V. DOCUMENTATION AND PAYMENT
A. This is a pay-for-performance contract and in no event shall Augusta provide advance funding to
JLA, or any associates hereunder.
B. JLA shall not use these funds for any purpose other than the purpose set forth in this Agreement.
C. Subject to JLA’s compliance with the provisions of this Agreement, Augusta agrees to
reimburse all budgeted costs allowable under federal, state, and local guidelines.
D. All purchases of capital equipment, goods and services shall comply with the procurement
procedures of Super Circular A-110 "Uniform Administrative Requirements for Grant
Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit
Organizations" as well as the procurement policy of Augusta.
Augusta Housing & Community Development Department
Contract Page 8
E. Requests by JLA for payment shall be accompanied by proper documentation and shall be
submitted to HCD, transmitted by a cover memo, for approval no later than thirty (30) calendar
days after the last date covered by the request. For purposes of this section, proper
documentation includes: Updated Exhibit A.
F. JLA shall maintain an adequate financial system and internal fiscal controls.
G. Unexpended Funds: Unexpended funds shall be retained by Augusta. Upon written request,
Augusta may consider the reallocation of unexpended funds to eligible projects proposed by
JLA.
H. The terms of this Agreement supersede any and all provisions of the Georgia Prompt Pay Act.
ARTICLE VI. ADMINISTRATIVE REQUIREMENTS
Conflict of Interest
JLA will comply with the provisions of the applicable HUD regulations of 24 C.F.R. Parts 84, 85, and
570.611, sections 2-2-121, 2-2-201, 7-3-4256, 7-3-4367, 7-5-2106, 7-5- 4109, Super Circular A-110
and Super Circular A-102 and Article 3 of Augusta’s Policy and Procedure (Ethics in Public
Procurement), (as applicable) regarding the avoidance of conflict of interest.
No officer or employee of the local jurisdiction or its designees or agents, no member of the governing
body, and no other public official of the locality who his/her tenure or for one year thereafter, shall
have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to
be performed. Further, the Contractor shall cause to be incorporated in all subcontracts the language
set forth in this paragraph prohibiting conflict of interest.
No member of or delegate to Congress, or Resident Commissioner, shall be admitted to any share or
part of this contract or to any benefit that may arise therefrom, but this provision shall not be
construed to extend to this contract if made with a corporation for its general benefit.
JLA covenants that it presently has no interest and will not acquire any interest, direct or indirect, in
the Laney Walker/Bethlehem Revitalization project that would conflict in any manner or degree with
the performance of its services hereunder. JLA further covenants that, in the performing this Contract,
it will employ no person who has any such interest.
ARTICLE VII. OTHER REQUIREMENTS
A. JLA agrees that it will conduct and administer activities in conformity with Pub. L. 88-352,
"Title VI of the Civil Rights Act of 1964", and with Pub. L. 90-284 "Fair Housing Act" and
that it will affirmatively further fair housing. One suggested activity is to use the fair housing
symbol and language in JLA’s publications and/or advertisements. (24 CFR 570.601).
B. JLA agrees to comply with 24CFR Part I, which provides that no person shall be excluded
from participation in this project on the grounds of race, color, national origin, or sex; or be
subject to discrimination under any program or activity funded in whole or in part with federal
funds made available pursuant to the Act.
C. No person employed in the work covered by this contract shall be discharged or in any way
discriminated against because he or she has filed any complaint or instituted or caused to be
Augusta Housing & Community Development Department
Contract Page 9
instituted any proceeding or has testified or is about to testify in any proceeding under or
relating to the labor standards applicable hereunder to his or her employer. (24 CFR 570.603)
D. JLA agrees that in accordance with the National Environmental Policy Act of 1969 and 24
CFR Part 58, it will cooperate with Augusta/HCD in complying with the Act and regulations,
and that no activities will be undertaken until notified by Augusta/HCD that the activity is in
compliance with the Act and regulations. Prior to beginning any project development activity,
an environmental review must be conducted by HCD pursuant to (24 CFR 570.604).
E. Consistent with the Flood Disaster Protection Act of 1973 (42 USC 4001-4128), JLA agrees
that funds shall not be expended for acquisition or construction in an area identified by the
Federal Emergency Management Agency (FEMA) as having special flood hazards
(representing the 100-year floodplain). Exceptions will be made if the community is
participating in the National Flood Insurance Program or less than a year has passed since
FEMA notification and flood insurance has been obtained in accordance with section 102(a)
of the Flood Disaster Protection Act of 1973.
F. JLA agrees to take all reasonable steps to minimize displacement of persons as a result of
assisted activities. Any such activities will be conducted in accordance with the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) and the
Housing and Community Development Act of 1974 (24 CFR 570.606).
G. JLA agrees to comply with Executive Order 11246 and 12086 and the regulations issued
pursuant thereto (41 CFR 60) which provides that no person shall be discriminated against on
the basis of race, color, religion, sex or national origin. JLA will in all solicitations or
advertisements for employees placed state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, national origin or
familial status.
H. JLA will not discriminate against any employee or applicant for employment because of race,
color, religion, sex, national origin, or familial status. JLA will take appropriate action to
ensure that applicants are employed, and that employees are treated fairly during employment,
without regard to their race, color, religion, sex, national origin or familial status. Such action
shall include, but not be limited to the following: employment, upgrading, demotion or
transfer; recruitment or advertising; lay-off or termination, rates of pay or other forms of
compensation; and selection for training, including apprenticeship. JLA agrees to post in
conspicuous places, available to employees and applicants for employment, notices to be
provided by Augusta setting forth the provisions of this nondiscrimination clause
Augusta Housing & Community Development Department
Contract Page 10
I. In accordance with Section 570.608 of the CDBG Regulations, JLA agrees to comply with the
Lead Based Paint Poisoning Prevention Act pursuant to prohibition against the use of lead-
based paint in residential structures and to comply with 24 CFR 570.608 and 24 CFR 35 with
regard to notification of the hazards of lead-based paint poisoning and the elimination of lead-
based paint hazards.
J. JLA agrees to comply with 24 CFR 570.609 with regards to the direct or indirect use of any
JLA during any period of debarment, suspension or placement in ineligibility status. No
contract will be executed until such time that the debarred, suspended or ineligible JLA has
been approved and reinstated by HCD.
K. In accordance with 24 CFR part 24, subpart F, JLA agrees to administer a policy to provide a
drug-free workplace that is free from illegal use, possession or distribution of drugs or alcohol
by its beneficiaries as required by the Drug Free Workplace Act of 1988.
L. Any publicity generated by JLA for the project funded pursuant to this Agreement, during the
term of this Agreement or for one year thereafter, will make reference to the contribution of
Augusta, Georgia in making the project possible. The words "Augusta Georgia Housing and
Community Development Department" will be explicitly stated in any and all pieces of
publicity; including but not limited to flyers, press releases, posters, brochures, public service
announcements, interviews, and newspaper articles.
M. JLA shall comply with all applicable laws, ordinances and codes of the federal, state, and local
governments and shall commit no trespass on any public or private property in performing any
of the work embraced by this contract. JLA agrees to obtain all necessary permits for intended
improvements or activities.
N. JLA shall not assign any interest in this contract or transfer any interest in the same without
the prior written approval of Augusta.
O. JLA shall comply with the Davis Bacon Act 1931.
P. JLA agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by Augusta setting forth the provisions of this
nondiscrimination clause. Except as prohibited by law or the March 14, 2007 Court Order in
the case Thompson Wrecking, Inc. v. Augusta, Georgia, Civil Action No. 1:07-CV-019 (S.D.
GA 2007). ANY LANGUAGE THAT VIOLATES THIS COURT ORDER IS
VOIDABLE BY THE AUGUSTA GOVERNMENT. JLA agrees to comply with any
federally mandated requirements as to minority and women owned- business enterprises.
Q. All Architect and/or Engineers and sub-Architect and/or Engineers entering into contracts with
Augusta, Georgia for the physical performance of services shall be required to execute an
Affidavit verifying its compliance with O.C.G.A § 13-10-91, stating affirmatively that the
individual, firm, or corporation which is contracting with Augusta, Georgia has registered with
and is participating in a federal work authorization program. All Architect and/or Engineers
and sub-Architect and/or Engineers must provide their E-Verify number and must be in
compliance with the electronic verification of work authorized programs operated by the
United States Department of Homeland Security or any equivalent federal work authorization
program operated by the United States Department of Homeland Security to verify
information of newly hired employees, pursuant to the Immigration Reform and Control Act
of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines
Augusta Housing & Community Development Department
Contract Page 11
established in O.C.G.A. § 13-10-91 and shall continue to use the federal authorization
program throughout the contract term. All Architect and/or Engineers shall further agree that,
should it employ or contract with any associates in connection with the physical performance
of services pursuant to its contract with Augusta, Georgia JLA will secure from such sub-
Architect and/or Engineers each sub-Architect and/or Engineer’s E-Verify number as evidence
of verification of compliance with O.C.G.A §13-10-91 on the associates affidavit provided in
Rule 300-10-01-.08 or a substantially similar form. All Architect and/or Engineers shall
further agree to maintain records of such compliance and provide a copy of each such
verification to Augusta, Georgia at the time the sub-Architect and/or Engineers are retained to
perform such physical services.
R. JLA agrees that low-and-moderate income persons reside within Augusta-Richmond County
and that contract for work in connection with the project be awarded to eligible businesses
which are located in or owned in substantial part by persons residing in Augusta-Richmond
County. (24 CFR 570.697) Utilization of Architect and/or Engineers and/or sub-Architect
and/or Engineers outside of the Augusta-Richmond County area is not desirable.
S. JLA agrees to comply with the prohibitions against discrimination on the basis of age under
the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing regulations at 24
CFR part 146 and the prohibitions against otherwise qualified individuals with handicaps
under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and implementing
regulations at 24 CFR part 8. For purposes of the emergency shelter grants program, the term
dwelling units in 24 CFR Part 8 shall include sleeping accommodations.
T. JLA will not discriminate against any employee or applicant for employment on the basis of
religion and will not give preference of persons on the basis of religion. JLA will not
discriminate against any person applying for shelter on the basis of religion. JLA will provide
no religious instruction or counseling, conduct no religious worship or services, engage in no
religious proselytizing and exert no religious influence in the provision of shelter and other
eligible activities funded by this grant.
U. Indirect costs will only be paid if JLA has indirect cost allocation plan approved by the
Department of Housing and Urban Development prior to the execution of this Contract.
V. HCD shall not approve any travel or travel related expenses to JLA with funds provided under
this contract.
W. JLA represents and warrants that it and its design team are not debarred, suspended, or placed
in ineligibility status under the provisions of Article 8 of Augusta’s Procurement Policy and
Procedures (Suspension or Debarment of Bidder or Proposer Policy) and the 24 CFR 570.609
(government debarment and suspension regulations).
X. Salaries of personnel performing work under this Contract shall be paid unconditionally and
not less often than once a month without payroll deduction or rebate on any account except
only such payroll deductions as are mandatory by law or permitted by the applicable
regulations issued by the Secretary of Labor pursuant to the "Anti-Kickback Act" of June 13,
1934 (48 Stat. 948; 62 Stat. 740; 63 Stat. 108; Title 18 U.S.C. 874; and Title 40 U.S.C. 276c).
JLA shall comply with all applicable "Anti-Kickback" regulations and shall insert appropriate
provisions in all subcontracts covering work under this contract to insure compliance by the
subcontractors with such regulations, and shall be responsible for the submission of affidavits
required of subcontractors thereunder except as the Secretary of Labor may specifically
Augusta Housing & Community Development Department
Contract Page 12
provide for variations of or exemptions from the requirements thereof. As well as the
requirements of Article 3, Section 1-10-28 of Augusta’s Policy and Procedures (Authority and
responsibility of procurement director).
Y. JLA certifies, to the best of their knowledge and belief that:
No federally appropriated funds have been paid or will be paid, by or on behalf of the
contractor, to any person for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an officer or employee of Congress, or an employee of a
member of Congress in connection with the awarding of any federal contract, the making of
any federal grant, the making of any federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
federal contract, grant, loan, or cooperative agreement.
Z. If any funds other than federally appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, an officer or employee of Congress, or an employee of a member of
Congress in connection with this federal contract, grant, loan, or cooperative agreement, the
contractor shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions
JLA shall put forth reasonable, professional efforts to comply with applicable laws, codes, and
regulations in effect as use of the date of (execution of this Agreement, submission to building
authorities, or other appropriate date). Design changes made necessary by newly enacted laws, codes,
and regulations after this date shall entitle JLA to a reasonable adjustment in the schedule and
additional compensation in accordance with the Additional Services provisions of this Agreement.
ARTICLE X. SUSPENSION AND TERMINATION
A. In the event JLA materially fails to comply with any terms of this Agreement, including the
timely completion of activities as described in the timetable and/or contained in ARTICLE
II.C, Augusta may withhold cash payments until JLA cures any breach of the Agreement. If
JLA fails to cure the breach, Augusta may suspend or terminate the current award of funds.
JLA will not be eligible to receive any other funding.
B. Notwithstanding the above, JLA shall not be relieved of its liability to Augusta for damages
sustained as a result of any breach of this Agreement. In addition, to any other remedies it may
have at law or equity, Augusta may withhold any payments to JLA for the purposes of
offsetting the exact amount of damages once determined.
C. In the best interest of the project and to better serve the people in the target areas and fulfill the
purposes of the Laney Walker/ Bethlehem Revitalization project, either party may terminate
this Agreement upon giving thirty (30) day notice in writing of its intent to terminate, stating
its reasons for doing so. In the event Augusta terminates this Agreement, Augusta shall pay
JLA for documented committed eligible costs incurred prior to the date of notice of
termination.
D. Notwithstanding any termination or suspension of this Agreement, JLA shall not be relieved
of any duties or obligations imposed on it under this Agreement with respect to Laney Walker
Bond Financing funds previously disbursed or income derived therefrom.
Augusta Housing & Community Development Department
Contract Page 13
E. To the extent that it does not alter the scope of this Agreement, Augusta, GA may unilaterally
order a temporary stopping of the work or delaying of the work to be performed by JLA under
this contract.
ARTICLE XI. NOTICES
Whenever either party desires to give notice unto the other, such notice must be in writing, sent by
certified United States mail, return receipt requested, addressed to the party for whom it is intended, at
the place last specified, and the place for giving of notice shall remain such until it shall have been
changed by written notice.
Augusta will receive all notices at the address indicated below:
Office of the Administrator
ATTN: Hardie Davis, Jr., Mayor
Municipal Building
535 Telfair Street, Suite 200
Augusta, Georgia 30901
With copies to:
Augusta Housing and Community Development Department
ATTN: Hawthorne Welcher, Jr., Director
510 Fenwick Street
Augusta, Georgia 30901
and
Johnson, Laschober, and Associates, PC
1296 Broad Street
Augusta, Georgia. 30903
ARTICLE XII. INDEMNIFICATION
JLA will at all times hereafter indemnify and hold harmless Augusta, its officers, and employees,
against any and all claims, losses, liabilities, or damages, including reasonable attorney fees if awarded
by a Court with proper jurisdiction due to legal liabilities of JLA, resulting from injuries or damages
sustained by any person or persons, corporation or property, to the extent caused by the negligent
performance of JLA under this Agreement. By execution of this Agreement, JLA specifically consents
to jurisdiction and venue in the Superior Court of Richmond County, Georgia and waives any right to
contest jurisdiction or venue in said Court.
Should it become necessary to determine the meaning or otherwise interpret any work, phrase or
provision of this Agreement, or should the terms of this Agreement in any way be the subject of
litigation in any court of laws or equity. It is agreed that the laws of the State of Georgia shall
exclusively control the same.
The parties hereto do agree to bind themselves, their heirs, executors, administrators, trustees,
successors and assigns, all jointly and severally under the terms of this Agreement.
ARTICLE XIII. PRIOR AND FUTURE AGREEMENTS
This Document incorporates and includes all prior negotiations, correspondence, conversations,
agreements or understandings applicable to the matters contained herein and the parties agree that
Augusta Housing & Community Development Department
Contract Page 14
there are no commitments, agreements, or understandings concerning the subject matter of this
Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from
the terms hereof shall be predicated upon any prior representations or agreements whether oral or
written. Augusta is not obligated to provide funding of any kind to JLA beyond the term of this
Agreement.
JLA warrants that no person or selling agency has been employed or retained to solicit or secure this
Agreement upon an agreement or understanding for a commission, percentage, brokerage, or
contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies
maintained by JLA for the purpose of securing business and that JLA has not received any non-
Augusta fee related to this Agreement without the prior written consent of Augusta. For breach or
violation of this warranty, Augusta shall have the right to annul this Agreement without liability or at
its discretion to deduct from the Agreement prices of consideration the full amount of such
commission, percentage, brokerage, or contingent fee.
ARTICLE XIV. LEGAL PROVISIONS DEEMED INCLUDED
Each and every provision of any law or regulations and clause required by law or regulation to be
inserted in this Agreement shall be deemed to be inserted herein and this Agreement shall be read and
enforced as though it were included herein and if, through mistake or otherwise, any such provision is
not inserted or is not correctly inserted, then upon application of either party this Agreement shall
forthwith be amended to make such insertion.
ARTICLE XV. DISCLAIMER
Any and all language in this Agreement pertaining to HUD regulations and/or the utilizations of
CDBG funding is deemed voidable when utilizing Laney Walker Bond funds in its entirety. However,
if there are any federal funds utilized by this project, including Homebuyer Subsidy funds, this
Agreement will be enforceable in its entirety.
ARTICLE XVI. COUNTERPARTS
This Agreement is executed in two (2) counterparts – each of which shall be deemed an original and
together shall constitute one and the same Agreement with one counterpart being delivered to each
party hereto.
Augusta Housing & Community Development Department
Contract Page 15
IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written
above:
Approved as to Form By (please initial here):
______________
Augusta, Georgia Law Department
Date: ____________________
By:__________________________________
Mayor Hardie Davis, Jr., as its Mayor
Date: ____________________
By: _______________________________
Odie Donald, II as its City Administrator
Date: ____________________
By: _________________________
Hawthorne Welcher, Jr., as its Director
Date: _____________________
By: ________________________
Lena Bonner, as its Clerk of Commission
Affix Seal Here:
By: _________________________
Darren R. Prickett, President
Johnson, Laschober, & Assoc., PC
Date:_______________________
Augusta Housing & Community Development Department
Contract Page 16
EXHIBIT A
PROJECT SCHEDULE OF COMPLETION
JLA shall prepare and submit for Client approval “A” Schedule for the Performance of JLA’s services.
This schedule shall include reasonable allowances for review and approval times required by the
Client, performance of services by the Client’s JLAs, and review and approval times required by
public authorities having jurisdiction over the Project. This schedule shall be equitably adjusted as the
Project progresses, allowing for changes in scope, character or size of the Project requested by the
Client, or for delays or other causes beyond JLA’s reasonable control.
Augusta Housing & Community Development Department
Contract Page 17
APPENDIX 1
Statutes: (Available on Request)
Super Circular A-110 - Uniform Administrative Requirements for Grants and Agreement with
Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
Super Circular A- 122 - Cost Principles for Non-Profit Organizations
Super Circular A-133 - Audits of Institutions of Higher Education & other Non-Profit Institutions
40 USC 276 Davis-Bacon Act
40 USC 327 Contract Work Hours and Safety Standard Act
Lead Based Paint Poisoning Prevention Act
Augusta-Richmond County Procurement Policy
Augusta Housing & Community Development Department
Contract Page 18
APPENDIX 2
ARCHITECTUAL AND/OR ENGINEER REQUIREMENTS
1. All construction projects shall comply with Federal, State, and local codes and ordinances,
including, but not limited to, the following:
A. All work shall be in compliance with the International Building Code current edition of
National Electric Code, International Plumbing and Mechanical Code, and ADA 2010
Guidelines.
B. Georgia Energy Code International Energy Conservation Code (IECC-2015).
C. Williams-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596.
D. Part 1910 – Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of
Federal Regulations (Federal Register, Volume 37, Number 202, October 18, 1972).
I. Part 1926 - Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code
of Federal Regulations (Federal Register, Volume 37, Number 243, December 16, 1972.
J. Section 106 of the National Historic Preservation Act (16 U.S.C. 470f').
2. Rehabilitation Standards. All rehabilitation work will comply with the "Uniform Physical
Condition Standards for HUD Housing." Workmanship and material standards will comply with
the Augusta-Richmond County Housing & Community Development Department Architect
and/or Engineers Manual and Performance Standards. A copy of this manual is provided to every
JLA when included on the HCD Approved Architect and/or Engineers List. A copy is enclosed
for inclusion.
3. Inspections. All projects will be inspected and approved by an HCD Construction and
Rehabilitation Inspector or HCD’s agent prior to release of the funds for that project.
4. It is recognized that the Client has certain obligations under local, state, and federal accessibility
laws and regulations that could affect the design of the Project. It is further recognized that
federal accessibility laws and regulations are not part of, or necessarily compatible with, state or
local laws, codes, and regulations governing construction. Consequently, JLA will be unable to
make recommendations or professional determinations that will ensure compliance with the
federal accessibility laws and regulations, and JLA shall, accordingly, not have any liability to the
Client in connection with same. JLA strongly advises the Client to obtain appropriate legal and
financial counsel with respect to compliance with the appropriate disability access laws.
5. The Client acknowledges that it has been advised by JLA to retain a JLA (Accessibility JLA) to
review the project plans, specifications, and construction for compliance with the Americans with
Disability Act, the Fair Housing Act, and other federal, state, and local accessibility laws, rules,
codes, ordinances, and regulations (hereinafter referred to as “Accessibility Issues”).
6. If Client fails to retain an Accessibility JLA, the Client agrees to release, defend, indemnify, and
hold harmless JLA, its officers, directors, employees, and associates (collectively, JLA) from any
claim, damages, liabilities, or costs arising out of or in any way connected with Accessibility
Issues.
Augusta Housing & Community Development Department
Contract Page 19
7. JLA shall exercise usual and customer professional care in its effort to comply with applicable
laws, codes, and regulations in effect as of the date________. Design changes made necessary by
newly enacted laws, codes, and regulations after this date shall entitle JLA to a reasonable
adjustment in the schedule and additional compensation in accordance with the Additional
Services provisions of this Agreement.
8. In the event of a conflict between laws, codes, and regulations of various environmental entities
having jurisdiction over this Project, JLA shall notify the Client of the nature and impact of such
conflict.
Augusta Housing & Community Development Department
Contract Page 20
APPENDIX 3
JLA ACKNOWLEDGEMENT
JLA acknowledges that this contract and any changes to it by amendment, modification, change order
or other similar document may have required or may require the legislative authorization of the Board
of Commissioner and approval of the Mayor. Under Georgia law, JLA is deemed to possess
knowledge concerning Augusta, Georgia’s ability to assume contractual obligations and the
consequences of Architect and/or Engineer’s provision of goods or services to Augusta, Georgia under
an unauthorized contract, amendment, modification, change order or other similar document, including
the possibility that JLA may be precluded from recovering payment for such unauthorized goods or
services. Accordingly, JLA agrees that if it provides goods or services to Augusta, Georgia under a
contract that has not received proper legislative authorization or if JLA provides goods or services to
Augusta, Georgia in excess of the any contractually authorized goods or services, as required by
Augusta, Georgia’s Charter and Code, Augusta, Georgia may withhold payment for any unauthorized
goods or services provided by JLA. JLA assumes all risk of non-payment for the provision of any
unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other
remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however
characterized including, without limitation, all remedies at law or equity. This acknowledgement shall
be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue
producing contracts.
____________________________________
Darren R. Prickett, President
Johnson, Laschober, and Assoc., PC
Commission Meeting Agenda
2/16/2021 2:00 PM
2021 Utilities Customer Service & Environmental Services F150
Department:Central Services - Fleet Management
Department:Central Services - Fleet Management
Caption:Motion to approve the purchase of three pickup trucks, at a total
cost of $79,476; $54,820 to Wade Ford for Environmental
Services and $27,410 to Allan Vigil Ford for Utilities (Bid 20-
265). (Approved by Administrative Services Committee
February 9, 2021)
Background:The Environmental Services Department is requesting the
purchase of two new Ford F150s, one asset to be utilized by a
new Code Enforcement Officer and the other asset to be utilized
by the Solid Waste Collections Manager. The Utilities
Department – Customer Service Division is requesting the
replacement of a 2006 Ford Ranger, asset number 206059, with
130,323 miles that was disposed of due to excessive repairs
needed. Bid Tab Sheets and vehicle evaluations are attached.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for 6300GVWR Pickup Truck (Bid
#20-265). Invitations to Bid were sent to 21 vendors with two
compliant vendors responding. Bid tab sheets are attached for
your review. Environmental Services: Wade Ford - $27,410;
Allan Vigil Ford – $27,553 Utilities: Allan Vigil Ford - $24,656;
Wade Ford – $25,299
Financial Impact:Environmental Services, 2 at $27,410; total of $54,820 to Wade
Ford utilizing capital account; 542-04-4110/54-22210 Utilities, 1
at $24,656 to Allan Vigil Ford utilizing capital account; 506-04-
3210/54-22210
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Motion to approve the purchase of three pickup trucks, at a total
cost of $79,476; $54,820 to Wade Ford for Environmental
Cover Memo
Services and $27,410 to Allan Vigil Ford for Utilities (Bid 20-
265).
Funds are
Available in the
Following
Accounts:
542-04-4110/54-22210 506-04-3210/54-22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
,
Department: Environmental Services Funds: Department Funds
BID 20-265
Year 2021 2021 Non-Compliant
Brand Ford Ford Non-Compliant
Model F150 F150 Non-Compliant
Delivery Date 90-120 DAYS 12-14 Weeks Non-Compliant
Base Price 5.01 20,794.00$ 20,919.00$ Non-Compliant
6.06 Super Cab (6.5 ft. bed)2,525.00$ 22,365.00$
6.14 Cab Steps (black)262.00$ 250.00$
6.16 Power Windows/locks/mirrors Reg + Super 1,088.00$ 1,170.00$
6.19 Trailer Tow Package includes 6.26 897.00$ 1,090.00$
6.23 Cruise Control & SYNC 215.00$ 225.00$
6.36 Spray Bed Liner 395.00$ 595.00$
6.43 Delivery Fee 150.00$ 200.00$
7.04 Trailer Hitch requires 6.18 or 6.19 45.00$ 295.00$
7.06 Trailer Ball 30.00$ 50.00$
7.08 Window Tint, ext cab 195.00$ 195.00$
7.14 County Emergency Package 957.00$ 975.00$
OPTIONS TOTAL 6,759.00$ 5,045.00$
BASE PRICE: 20,794.00$ 22,365.00$
TOTAL FOR OPTIONS AND BASE PRICE 27,553.00$ 27,410.00$
2021 Ford F-150 (1/2 ton) EXT COLOR:
Regular Cab, 6 Cyl, 4X2 SWB
INT COLOR:
Equipment included in base price:
3.3L V6 flex fuel engine
6 speed Automatic Transmission
Factory Installed A/C
AM-FM Radio
Solar Tinted Glass
Power Steering/ABS Brakes
Rear View back up camera
Vynyl 40/20/40 Bench seat
Rubber Floor Covering
Full Size Spare/Step bumper
Step Bumper
Auto Lamp Headlights
Short Bed (6.5 ft.)
6300 GVWR
P245/70RX17 Tires
Rain Sensing wipers
2021 Ford F-150 (1/2 ton)
Crew Cab, 6 Cyl, 4X2 SWB
Equipment included in base price:
3.3L V6 flex fuel engine
6 speed Automatic Transmission
Factory Installed A/C
AM-FM Radio
Solar Tinted Glass
Power Steering/ABS Brakes
Rear View back up camera
Vynyl 40/20/40 Bench seat
Rubber Floor Covering
Full Size Spare/Step bumper
Step Bumper
Auto Lamp Headlights
Short Bed (5.5 ft.)
6300 GVWR
P245/70RX17 Tires
Rain Sensing wipers
5.02
5.01
FOR ALL DEPARTMENTS- Pickup Truck 6300 GVWR-BIDS OPENED 10/21/2020 @ 3:00
Master Buick GMC Allan Vigil Ford Wade Ford
Department: Utilities-Customer Service Funds: Department Funds
BID 20-265
Year 2021 2021 Non-Compliant
Brand Ford Ford Non-Compliant
Model F150 F150 Non-Compliant
Delivery Date 90-120 DAYS 12-14 Weeks Non-Compliant
Base Price 5.01 20,794.00$ 20,919.00$ Non-Compliant
6.14 Cab Steps (black)262.00$ 250.00$
6.16 Power Windows/locks/mirrors Reg + Super 1,088.00$ 1,170.00$
6.34 Tailgate Step 355.00$ 430.00$
6.36 Spray Bed Liner 395.00$ 595.00$
6.43 Delivery Fee 150.00$ 200.00$
7.03 Tool Box 475.00$ 575.00$
7.07 Window Tint, reg cab 180.00$ 185.00$
7.14 County Emergency Package 957.00$ 975.00$
OPTIONS TOTAL 3,862.00$ 4,380.00$
BASE PRICE: 20,794.00$ 20,919.00$
TOTAL FOR OPTIONS AND BASE PRICE 24,656.00$ 25,299.00$
2021 Ford F-150 (1/2 ton) EXT COLOR:
Regular Cab, 6 Cyl, 4X2 SWB
INT COLOR:
Equipment included in base price:
3.3L V6 flex fuel engine
6 speed Automatic Transmission
Factory Installed A/C
AM-FM Radio
Solar Tinted Glass
Power Steering/ABS Brakes
Rear View back up camera
Vynyl 40/20/40 Bench seat
Rubber Floor Covering
Full Size Spare/Step bumper
Step Bumper
Auto Lamp Headlights
Short Bed (6.5 ft.)
6300 GVWR
P245/70RX17 Tires
Rain Sensing wipers
2021 Ford F-150 (1/2 ton)
Crew Cab, 6 Cyl, 4X2 SWB
Equipment included in base price:
3.3L V6 flex fuel engine
6 speed Automatic Transmission
Factory Installed A/C
AM-FM Radio
Solar Tinted Glass
Power Steering/ABS Brakes
Rear View back up camera
Vynyl 40/20/40 Bench seat
Rubber Floor Covering
Full Size Spare/Step bumper
Step Bumper
Auto Lamp Headlights
Short Bed (5.5 ft.)
6300 GVWR
P245/70RX17 Tires
Rain Sensing wipers
5.02
5.01
FOR ALL DEPARTMENTS- Pickup Truck 6300 GVWR-BIDS OPENED 10/21/2020 @ 3:00
Master Buick GMC Allan Vigil Ford Wade Ford
Invitation to Bid
Sealed bids will be received at this office until Wednesday, October 21, 2020 @ 3:00 p.m. via ZOOM Meeting ID: 994 6797 8765
Password: 008026 for furnishing for:
Bid Item #20-265 6300GVWR Pickup Truck – Augusta, GA - Central Services Department – Fleet Maintenance
Bid Item #20-266 2021 Midsize SUV for Augusta, GA – Central Services Department – Fleet Maintenance
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department (706-821-2422).
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of
the Procurement Department by Friday, October 9, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or
hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the
date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder
at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for
approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement.
All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of
the submission, the required financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify
any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 17, 24, October 1, 8, 2020
Metro Courier September 17, 2020
Commission Meeting Agenda
2/16/2021 2:00 PM
HCD_ Emergency Rehabilitation Request
Department:HCD
Department:HCD
Caption:Motion to approve one (1) Emergency Rehabilitation
project. (Approved by Administrative Services Committee
February 9, 2021)
Background:The Homeowner-Occupied Emergency Rehabilitation Programs
provide a mechanism for eligible homeowners to bring their
home into compliance with local codes and provide safe, decent
housing for lower-income individuals. The program functions
through two major components: · Home Owner Occupied
Rehabilitation – Full rehab to include rehabbing of floors,
bathrooms, counter tops, cabinets, etc… • Emergency
Rehabilitation – Code items program to include only one of the
following: roofing, HVAC, electrical or plumbing. The
Homeowner Emergency / Rehabilitation Program is designed to
bring the eligible homeowner’s dwelling into compliance with
applicable, locally adopted housing rehabilitation standards to
reduce ongoing and future maintenance costs, promote energy
efficiency, and to preserve decent affordable owner-occupied
housing. Federal funding for these activities is provided to
Augusta, GA through the Community Development Block Grant
(CDBG) Program and the Home Investment Partnership
Program (HOME). This request will provide one (1) homeowner
with funding for the following address: 1. Contractor:
Legacy 4 Construction, Inc. Project
Address: 6018 Sanibel Drive, Augusta, Ga 30909
Amount: $ 6,100.00
Analysis:The approval of this request will allow one (1) homeowner to
obtain compliant, decent, and safe housing
Financial Impact:The City receives funding from the US Housing and Urban
Development Department (HUD) on an annual basis. Total
amount requested - $6,100.00.
Cover Memo
Alternatives:Do not approve HCD's Request.
Recommendation:Motion to approve one (1) Emergency Rehabilitation project.
Funds are
Available in the
Following
Accounts:
U.S. Department of Housing and Urban Development (HUD)
Funds: a)221073211
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AHCDD Form 508
(Rev. 05/04)
AUGUSTA HOUSING & COMMUNITY
DEVELOPMENT DEPARTMENT Date:
CONSTRUCTION CONTRACT -
REPAIR PROJECT
Page 1 of 2 Pages
This agreement is between (Contractor):
And: Augusta Housing & Community Development
510 Fenwick Street
Augusta, Georgia 30901
Address:
Project #:
The Contractor agrees to furnish all labor and materials to complete in a good, work man like manner
repairs to the property shown above, for the total sum of ______________________. All work will be
accomplished in accordance with the attached Work Write Up, and the material and labor quality
standards specified in the Augusta Housing and Community Development Department Contractor’s
Handbook and Performance Manual.
The Contractor agrees to accept payment from the Augusta Housing and Community Development
Department in accordance with Department payment procedures. The Contractor agrees to complete
all repair work required by this contract within 31 working days of the date of this contract.
The undersigned, having reviewed and understanding this contract, agree to the terms as specified
above and in the attached contract documents.
______
Hawthorne Welcher, Jr., Director
Housing & Community Development
Witness:
SWORN TO AND SUBSCRIBED BEFORE ME, THIS
DAY OF , 20 .
Notary Public, State of Georgia (SEAL)
AHCDD Form 508
(Rev. 05/04)
AUGUSTA HOUSING & COMMUNITY
DEVELOPMENT DEPARTMENT Date:
CONSTRUCTION CONTRACT -
REPAIR PROJECT
Page 2 of 2 Pages
Approved as to form:
_________________________ Date:______________
Augusta, GA Law Department
By: ___________________________________ Date: ______________
Hardie Davis
As its Mayor
By: ___________________________________ Date: _______________
Odie Donald II
As its Administrator
By: ___________________________________ Date: ________________
Hawthorne Welcher, Jr.
As its Director, HCD
SEAL
____________________________
Lena Bonner
As its Clerk
Commission Meeting Agenda
2/16/2021 2:00 PM
Final ADA Transition Plan Update
Department:Compliance
Department:Compliance
Caption:Motion to adopt the final ADA Transition Plan
Update. (Approved by Administrative Services Committee
February 9, 2021)
Background:Title II of the ADA requires local and state governments to
complete a Self-Evaluation of all government programs,
activities, services and facilities and develop an ADA Transition
Plan. The ADA Transition Plan is a living document that is
required to document, budget for and prioritize the remediation
of the identified barriers to the equal access of local government
services and programs to persons with disabilities. Beginning in
2019, an annual ADA Transition Plan update was to be
submitted to the Georgia Department of Transportation
(GDOT). The 2016-2018 ADA Self-Evaluation and Transition
Plan was submitted to GDOT in 2019. This current Final
Transition Plan Update is being presented to the Commission for
adoption before submission to GDOT/FHWA in Atlanta and
published on the website.
Analysis:None
Financial Impact:None
Alternatives:None
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta, Georgia
ADA Transition Plan
Update 2020-Final
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
i
Table of Contents
1.0 INTRODUCTION AND EXECUTIVE SUMMARY ............................................................................................. 1
INTRODUCTION.................................................................................................................................................. 1
PROW FACILITIES SUMMARY................................................................................................................................ 3
2.0
POLICIES, PRACTICES AND PROCEDURES ...................................................................................................16
REMOVING BARRIERS.........................................................................................................................................16
EMPLOYEE ADA TRAINING................................................................................................................................. 18
ACCESSIBLE COMMUNICATIONS ...........................................................................................................................19
3.0
BACKGROUND................................................................................................................................................... 2
POLICY AND COMMUNICATION BENCHMARKS.......................................................................................................... 4
PROGRAM AND SERVICES ACCESSIBILITY..................................................................................................................5
ORGANIZATIONAL RESPONSIBILITIES.........................................................................................................8
ORGANIZATIONAL CHARTS.................................................................................................................................. ..9
ADA REQUIREMENTS FOR LOCAL GOVERNMENTS.....................................................................................................11
INTRODUCTION ..................................................................................................................................................8
TRANSITION PLAN FOR FACILITIES AND SERVICES..................................................................................................... ..6
ASSESSMENT OF POLICIES, PRACTICES AND PROCEDURES ............................................................................................20
4.0
ACCESSIBLE PEDESTRIAN ROUTES..........................................................................................................................24
5.0
ACCESS TO PROGRAMS AND SERVICES.........................................................................................................21
INTRODUCTION ................................................................................................................................................ 21
ACCESSIBLE PARKING......................................................................................................................................... 21
TEMPORARY PARKING ....................................................................................................................................... 23
ACCESSIBLE ENTRANCES ..................................................................................................................................... 25
SIGNAGE.......................................................................................................................................................... 27
EMERGENCY SHELTERS.................................................................................................................................. 28
ACCESSIBLE EMERGENCY SHELTERS ....................................................................................................................... 28
TRANSITION PLAN PRIORITIES ............................................................................................................................. ..7
AUGUSTA, GEORGIA GOVERNMENT.........................................................................................................................9
INTRODUCTION ................................................................................................................................................... 16
ACRONYMS................................................................................................................................................... i
FEDERAL LAWS AND REGULATIONS...............................................................................................................v
GEORGIA CODES AND STANDARDS..............................................................................................................vii
DEFINITIONS..................................................................................................................................................x
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
ii
7.0 PROW PEDESTRIAN FACILITIES ..................................................................................................................... 31
INTRODUCTION ............................................................................................................................................... 31
SIDEWALK ACCESSIBILITY.................................................................................................................................... 33
CURB RAMP ACCESSIBILITY............. ....................................................................................................................... 37
ACCESSIBLE PEDESTRIAN SIGNALS ........................................................................................................................ 41
ACCESSIBLE ON-STREET PARKING ......................................................................................................................... 43
BUS STOP ACCESSIBILITY.................................................................................................................................... 45
NEED FOR A SIDEWALK ...................................................................................................................................... 48
APPENDIX A PROW FACILITIES BARRIER REMOVAL PLAN..............................................................................F-1
APPENDIX B PROGRAMS AND SERVICES BARRIER REMOVAL PLAN...............................................................F-2
Table of Figures
FIGURE 4-1. MARKED ACCESS AISLE...................................................................................................................................... 21
FIGURE 4-2. TEMPORARY ACCESSIBLE PARKING........ ............................................................................................................... 23
FIGURE 4-3. ACCESSIBLE PEDESTRIAN ROUTES........................................................................................................................ 24
FIGURE 4-4. ENTRANCE RAMP............................................................................................................................................. 25
FIGURE 4-5. ENTRANCE DOOR. ............................................................................................................................................ 26
FIGURE 4-6. DIRECTIONAL SIGN ........................................................................................................................................... 27
FIGURE 7-1. SIDEWALK CLEARANCE................................................................................................................................... ....33
FIGURE 7-2. UTILITY POLE OBSTRUCTION............................................................................................................................... 33
FIGURE 7-3. VERTICAL HEIGHT CHANGES............................................................................................................................... 34
FIGURE 7-4. HEAVING/RAISED SIDEWALK............................................................................................................................... 34
FIGURE 7-5. STEEP GRADE DUE TO TOPOGRAPHY..................................................................................................................... 35
FIGURE 7-6. STEEP CROSS-SLOPE.......................................................................................................................................... 36
FIGURE 7-7. CRACKED AND FAILING...................................................................................................................................... 36
FIGURE 7-8. OVERGROWN VEGETATION.................................................................................................................................36
FIGURE 7-9. MISSING CURB RAMP ........................................................................................................................................ 37
FIGURE 7-10. UNEVEN TRANSITION AT GUTTER.......................................................................................................................37
FIGURE 7-11. RAMP-GUTTER TRANSITIONS ............................................................................................................................ 38
FIGURE 7-12. NON-COMPLIANT CURB RAMP...........................................................................................................................39
8.0 PROW BARRIER REMOVAL PLAN ................................................................................................................. 49
VOTING ACCESS ............................................................................................................................................... 30
CRITERIA FOR PRIORITIZATION ............................................................................................................................ 49
COSTS, FUNDING AND IMPLEMENTATION ............................................................................................................. 50
INTRODUCTION............................................................................................................................................... 49
6.0 POLLING PLACES AND VOTING.................................................................................................................... 29
POLLING PLACES............................................................................................................................................... 29
9.0 PUBLIC MEETINGS AND COMMENTS ........................................................................................................... 55
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
iii
FIGURE 7-13. DETECTABLE WARNING.................................................................................................................................... 39
FIGURE 7-14. MISSING CURB RAMP......................................................................................................................................41
FIGURE 7-15. BLOCKED CURB RAMP. ................................................................................................................................... 41
FIGURE 7-16. CALL BUTTON OUT OF REACH............................................................................................................................ 42
FIGURE 7-17. ISA SIGN ....................................................................................................................................................... 43
FIGURE 7-18. NO MARKED ACCESS AISLE ............................................................................................................................... 43
FIGURE 7-19. NO CURB RAMP. ........................................................................................................................................... 43
FIGURE 7-20. ANGLED ON-STREET PARKING............................................................................................................................ 44
FIGURE 7-21. NO BOARDING ACCESS.................................................................................................................................... 45
FIGURE 7-22. ADA BUS STOP STANDARD.................................................................................................................. .............46
FIGURE 7-23. ACCESSIBLE BUS SHELTER................................................................................................................................ 46
FIGURE 7-24. NO ACCESS................................................................................................................................................... 47
FIGURE 7-25. NO ACCESS TO SIDEWALK OR BUS STOP................................................................................................................ 48
FIGURE 7-26. WORN PATH................................................................................................................................................. 48
FIGURE 7-27. NO ACCESS TO BUS STOP................................................................................................................................. 48
FIGURE 8-1. HOT ZONE MAP. .............................................................................................................................................. 54
Table of Tables
TABLE 4-1. ACCESSBILE PARKING MINIMUMS....................... 22
TABLE 7-1. SIDEWALK OBSTRUCTIONS................................ 33
TABLE 7-2. RAISED SECTIONS ........................................... 34
TABLE 7-3. GRADES OBSERVED......................................... 35
TABLE 7-4. CROSS-SLOPES OBSERVED................................ 36
TABLE 7-5. CURB RAMP SLOPES....................................... 38
TABLE 7-6. CURB RAMP CROSS SLOPES.............................. 39
TABLE 7-7. CURB RAMP ASSESSMENT RESULTS.................... 40
TABLE 7-8. PEDESTRIAN SIGNAL RESULTS........................... 42
TABLE 7-9. ON-STREET PARKING RESULTS.......................... 43
TABLE 7-10. ON-STREET PARKING MINIMUMS.................... 44
TABLE 7-11. SHELTERED BUS STOP RESULTS....................... 45
TABLE 7-12. NON-SHELTERED BUS STOP RESULTS................ 47
TABLE 8-1. CONSTRUCTION COST ESTIMATES..................... 50
FIGURE 9-1. PUBLIC COMMENTS. ........................................................................................................................................ tbd
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
iv
Acronyms
ADA - Americans with Disability Act of 1990 and 2008
ADAAG - Americans with Disability Act Accessibility Guidelines of 2004
APS - Accessible Pedestrian Signal
ASSHTO - American Assoc. of State Highway and Transportation Officials
CFR - Code of Federal Regulations
DOJ - Department of Justice
DOT - Department of Transportation
DWS - Detectable Warning Surface
EEOC - Equal Employment Opportunity Commission
FHWA- Federal Highway Administration
FTA - Federal Transit Administration
GIS- Geographic Information System
GDOT – Georgia Department of Transportation
IBC - International Building Code
ICC/ANSI A117.1 - Accessible and Usable Buildings and Facilities Standards
ISA - International Symbol of Accessibility
MUTCD – Manual on Uniform Traffic Control Devices
NPRM - Notice of Proposed Rulemaking published in the Federal Register
PROW - Public Rights-of-Way
PROWAG - Public Rights-of-Way Accessibility Guidelines
ROW - Rights-of-Way
SETP – ADA Self-Evaluation and Transition Plan
TTY - TeleTYpewriter
UFAS - Uniform Federal Accessibility Standards
1991 Standards - 1991 Standards for Accessible Design
2006 DOT ADA Standards - DOT ADA Standards for Transportation Facilities
2010 Standards – 2010 Standards for Accessible Design
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
v
Federal Laws and Regulations
The Rehabilitation Act of 1973, 29 U.S.C. § 794, and the DOJ implementing regulation, 28
C.F.R. Part 42, Subpart G apply to all entities that receive financial assistance from the Federal Government and requires that recipients do not discriminate on the basis of disability.
The Department of Transportation Accessibility Standards of 2006, 49 C.F.R. Part 37 adopting
new Standards for Accessible Transportation Facilities.
Title I of the Americans with Disabilities Act of 1990 as amended (“ADA”), 42 U.S.C. §§ 12111-12117, and the EEOC implementing regulation, 29 CFR Part 1630 and the DOJ
implementing regulation 28 C.F.R. Part 37.1 apply to all state and local government entities.
Title II of the Americans with Disabilities Act of 1990 as amended (“ADA”), 42 U.S.C. §§ 12131-12165, and the DOJ implementing regulation, 28 C.F.R. Part 35 apply to all state and
local government entities' services including public transportation.
Title III Americans with Disabilities Act of 1990 as amended (“ADA”), 42 U.S.C. §§
12181-12189, and the DOJ implementing regulation, 28 C.F.R. Part 36 apply to all places of business serving the public (public accommodation).
Title IV Americans with Disabilities Act of 1990 as amended (“ADA”), 42 U.S.C. §§
12201-12213, and the DOJ implementing regulation, 28 C.F.R. Part 35 include provisions for the U.S. Access Board to issue accessibility standards and provide technical assistance.
Title II Regulations
28 C.F.R. § 35.105, which requires public entities to conduct self-evaluations
of their programs, policies, practices and services, provide an opportunity for
interested persons with disabilities to participate in the process by submitting comments,
and make modifications necessary to comply with the Department’s Title II regulations;
28 C.F.R. § 35.106, which requires public entities to notify applicants, participants,
beneficiaries, and other interested persons of their rights and the City’s obligations under
Title II and the Department’s regulations;
28 C.F.R. § 35.107(a), which requires public entities to designate a responsible employee to
coordinate their efforts to comply with Title II and carry out the City’s ADA responsibilities;
28 C.F.R. § 35.107(b), which requires public entities to establish a grievance procedure for
resolving complaints of violations of Title II;
28 C.F.R. § 35.108, which defines "disability" to mean: (1) a physical or mental
impairment that substantially limits one or more major life activities, (2) a record of such
impairment, or (3) being regarded as having such an impairment.
28 C.F.R. § 35.133, which requires public entities to maintain those features of facilities
and equipment that are required to be readily accessible and usable by persons with
disabilities.
28 C.F.R. § 35.134, which requires prohibits retaliation or coercion by pubic and private
entities against any individual in the exercise of any right granted or protected by the ADA.
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
vi
delivering services, programs, or activities in alternate ways, such as by
redesigning equipment, reassigning services, assigning aides, and undertaking
home visits; and
making physical changes to buildings, in accordance with the Department’s
Title II regulation, 28 C.F.R. §35.151, and the ADA Standards for Accessible
Design (“Standards”) or the Uniform Federal Accessibility Standards (“UFAS”);
28 C.F.R. § 35.151, which requires public entities to ensure that facilities which newly
constructed or for which alteration began after January 26, 1992, are readily accessible
to and usable by people with disabilities, in accordance with: 1) the Department’s Title II
regulation; and 2) the Standards or UFAS;
28 C.F.R. § 35.160, which requires public entities to ensure that communications with
applicants, participants, and members of the public with disabilities are as effective as
communications with others, including furnishing auxiliary aids and services when
necessary;
28 C.F.R. § 35.161, which requires public entities to communicate through use of a
teletypewriter (TTY), or other equally effective telecommunications system, with
individuals who have hearing or speech impairments;
28 C.F.R. § 35.162, which requires public entities to provide direct access via TTY or
computer to telephone emergency services, including 911 services, for persons who use
TTY’s and computer modems;
28 C.F.R. § 35.163(a), which requires public entities to provide information for interested
persons with disabilities concerning the existence and location of the City’s accessible
services, activities, and facilities; and
28 C.F.R. § 35.163(b), which requires public entities to provide signage at all
inaccessible entrances to each of its facilities, directing users to an accessible entrance
or to information about accessible facilities.
28 C.F.R. § 35.136, which requires public entities to modify its policies, practices or procedures
to permit the use of a trained service animal by a person with a disability.
28 C.F.R. § 35.137, which requires public entities to permit individuals with mobility devices to
use wheelchairs, other power-driven mobility devices and manually-powered mobility devices
in any areas open to pedestrian use.
28 C.F.R. § 35.138, which requires public entities to comply with the regulations in this
part governing the sale of wheelchair and companion seat tickets to events.
28 C.F.R. § 35.140, which requires prohibits employment discrimination on the basis of
disability under any service, program or activity conducted by a public entity.
28 C.F.R. § 35.150, which requires public entities to operate each program, service, and
activity so that, when viewed in their entirety, they are readily accessible to and usable by
individuals with disabilities, by:
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
vii
Georgia Codes
O.C.G.A. Title 30 Chapter 3 - Access To and Use of Public Facilities by Persons with
Disabilities
It is the intent of this chapter to eliminate, insofar as possible, the unnecessary physical
barriers encountered by persons with disabilities or elderly persons whose ability to participate
in the social and economic life of this state is needlessly restricted when such persons cannot
readily use government buildings, public buildings, and facilities used by the public.
The specific amenities to be required include:
- accessible parking spaces in the required number- least one van accessible space
- accessible pedestrian route
- accessible entrances
- accessible restrooms and shower facilities if provided- accessible seating, tables and work surfaces
All government buildings, public buildings, and facilities receiving permits for construction or
renovation after July 1, 1984, but before July 1, 1995, shall comply with the American National Standards Institute specifications A117.1-1980 or A117.1-1986 (ANSI A117), as applicable, for
making buildings accessible to and usable by people with disabilities. All government and
public buildings receiving permits for construction or renovation after July 1, 1995, shall comply
with the regulations adopted by the Fire Safety Commission which establish the minimum state standards for accessibility.
Any component of a building, structure or facility, which is replaced or moved, except for the
purpose of repair shall be required to meet the ANSI A117.1 Standard. Renovations subject to these requirements include the resurfacing, restriping, or repainting of any parking facility
whether or not such renovations are required to have a permit from the local governing
authorities.
All covered multi-family dwellings constructed for first occupancy for any purpose, or issued a building permit or renewal thereof by a local government after March 31, 1993, shall be
designed to have at least one building entrance on an accessible route unless it is technically
infeasible to do so. Additionally, the public and common use areas must be readily accessible
and usable by persons with disabilities, all doors within all premises sufficiently wide to allow
passage by persons in wheelchairs and the required features of adaptable design with regard
to the features in the covered dwelling units.
Local governing authorities shall be responsible for the administration and enforcement of this
chapter with regard to all government and public buildings and facilities which are not under the
jurisdiction of the State Safety Fire Commissioner or the Board of Regents. The local governing
authority shall have all necessary powers to promulgate rules, regulations and procedures to
implement and enforce their responsibilities.
Local building code officials or the local fire department having jurisdiction over the buildings in
question shall from time to time inform, in writing, professional organizations, architects and engineers of this chapter and its application.
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
viii
Georgia Accessibility Code Chapter 120-3-20
Pursuant to the authority established under O.C.G.A. § 30-3, the Georgia Accessibility Code is
the state accessible design regulation adopted by the Safety Fire Commissioner. It establishes
the minimum state standards for accessibility in covered buildings receiving permits for
construction or renovation after July 1997 and was revised effective March 14, 2012. At that time, the State Fire Marshal's office adopted the 2010 ADA Standards for Accessible Design,
which established the minimal accessibility standards for new construction and renovations
as set by the DOJ.
The entities responsible for the enforcement of the Georgia Accessibility Code are the State
Fire Marshal's Office, The Board of Regents and Local Governing Authorities. Variances from the Georgia Accessibility Code may only be granted from the Commissioner of
Insurance.
State and local fire and building officials have the authority to administer and enforce the
Georgia Accessibility Code, but not the ADA which is enforced by Federal agencies and
courts.
O.C.G.A. Title 40, Chapter 6, Article 10, Part 2 - Parking for Persons with
Disabilities
The provisions of this part are applicable to both public and private property. All law
enforcement officers of this state and its political subdivisions are expressly authorized to
enforce the provisions of this part on private property as well as on public property.
A property owner who is required to provide parking places for persons with disabilities shall
designate each such place with a blue reflective sign meeting the applicable requirements
specified by Code 40-6-221.
Any business may elect to designate parking places for persons with disabilities for the non-
ambulatory. Such parking places shall be in addition to any parking places required under O.C.G.A. § 30-3. Such parking places shall be marked by a sign bearing the words
"Parking for Persons with Disabilities--Non-ambulatory Persons Only". The term non-
ambulatory means a person who is permanently disabled and who is dependent upon
crutches, a walker, or a wheelchair for locomotion.
Offenses
(a) It shall be unlawful for a person to stop, stand or park any vehicle in a parking place for
persons with disabilities unless the vehicle displays a valid parking permit for persons with
disabilities or a special license plate for disabled veterans or other disabled persons and
unless such a person is the driver or passenger in the vehicle. (b) It shall be unlawful for
any person to stop, stand or park in a parking place for persons with disabilities except for
the purpose of allowing a disabled person to enter or get out of such a vehicle while in such
a parking space. (c) It shall be unlawful for any person to stop, stand, or park any vehicle inany areas directly connecting with a parking place for persons with disabilities that is clearly
designated for access to such a parking place. (d) It shall be unlawful for anyone other than
for whom a disabled parking permit is issued to make use of a parking permit. (e) No person
shall park a vehicle so as to block any entrance or exit ramp used by persons with
disabilities on public or private property.
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
ix
Fines
The fine for illegally parking, blocking or stopping in a parking place designated for use by
people with disabilities or the use of a parking permit by someone other than the person to
whom it was assigned shall be subject to a fine of not less than $100.00 and not more than
$500.00. Any property owner who is required to provide parking places for persons with
disabilities who fails to designate each parking place with a sign meeting the requirements of
Code Section 4-6-221 shall be subject to a fine of $150.00 for each place which is not so
designated; however that fine will be waived if the required designation is made within 14
days from the date of the citation.
Towing
In addition to the fines above, any vehicle which is illegally parked in a parking place for
persons with disabilities marked "Tow-Away Zone" on public or private property, may be
towed away by law enforcement or official security agency of said property at the expense of
the owner of leaser of the vehicle.
Enforcement
All law enforcement officers of this state and its political subdivisions is expressly
authorized to enforce the provisions of this part on private property as well as on public
property. Any county or municipal law enforcement agency of the state which is
empowered to enforce the provisions of this part may, at its discretion, appoint any
person who is a citizen of the United States, is of good moral character, and has not
previously been convicted of a felony to enforce the provisions of Code 40-6-226 within
the county or municipality in which the appointing law enforcement agency exercises
jurisdiction. Any person appointed and sworn pursuant to this subsection shall be
authorized to enforce the provisions of this part in the same manner as any law
enforcement officer of the state or any county or municipality of the state subject to the
limitations provided in subsection (b) and (c) of the Code section.
GDOT Adoption of PROWAG
The U.S. Access Board's Public Rights of Way Accessibility Guidelines (PROWAG) have
not yet been passed by Congress as Federal Regulations. The U.S. Department of
Justice currently permits the use of either the 2010 ADA Standards or PROWAG to be
used on public sidewalks or on-street parking. Nevertheless, FHWA and GDOT have
both adopted the use of PROWAG as part of their Complete Streets Policies. The
GDOT Design Policy Manual (2017) states, "Where pedestrian accommodations are
provided, they must be accessible by all potential users. Therefore, GDOT adopts the
PROWAG requirements as minimum standards for the design of pedestrian
accommodations. If meeting a PROWAG requirement is either structurally impractical,
technically infeasible, or will result in an unsafe condition, then a decision to select a
value or retain an existing condition that does not meet the criteria defined in the
PROWAG shall require a comprehensive study by an engineer and the prior approval of
a Design Variance from the GDOT Chief Engineer."
x
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Glossary of Terms
Accessible - Refers to a site, facility, work environment, service, or program that is easy to approach, enter, operate, participate in, and/or use safely and with dignity by a person with a
disability.
Accessibility - The degree of usability and design of a physical environment
allowing for unobstructed and barrier-free entrance and movement, and that the facilities, equipment, and communication tools are such that they are easily
used without adaptation by a person with a disability.
Access Board - The independent Federal agency responsible for developing the ADA
Standards for Accessible Design which also provides technical assistance and training on the 2010 Standards. The agency was historically referred to as the Architectural and
Transportation Barriers Compliance Board.
ADA Notice - The required ADA Notice of Non-Discrimination which provides the public with
the contact information for the ADA Coordinator and with information on the availability of disability accommodations for applicants and employee, alternative formats, reasonable
accommodations and an ADA Grievance process.
Alteration - A change to a facility or the public right-of-way that affects, or could
affect, access or use of the facility, including changes to structure, grade, or use
of the facility. Examples: renovations beyond routine repairs or maintenance, upgrades, reconstruction, major rehabilitation, widening, functional and structural overlays, signal
installation and resurfacing of pavement.
Alternative Format - Modification of documents and communication into a format that provides
access to persons with disabilities. Alternative formats include large print, Braille, audio, transcripts, captioning, accessible PDFs, hard copy and electronic formatting that is compatible
with screen reading software.
Americans with Disabilities Act (ADA) - The 1990 Federal civil rights law that prohibits
discrimination against people with disabilities in employment, state and local government programs and activities, public accommodations, transportation, and telecommunications. The
ADA requires barrier removal and ADA Transition Plans. The ADA Amendments Act was
passed in 2008 and expanded the definition of who is a person with a disability.
Americans with Disabilities Act Accessibility Guidelines (ADAAG) - The 2004 scoping and technical requirements for the design, construction, and alteration of buildings and facilities
that were incorporated into the 2010 ADA Standards and the 2006 DOT ADA Standards.
These three sets of standards are very similar. However, each contains some additional
requirements not contained in the others.
ANSI ICC A117.1A 2009 - The American National Standard (ANSI) for Accessible and
Usable Buildings and Facilities that are part of the International Building Code (IBC).
Auxiliary Services - Services provided to individuals with disabilities that enable them to have
equal access to programs, services or communications. Auxiliary services must be provided free of charge. Auxiliary services do not include services of a personal nature that are
unrelated to providing access. Examples of auxiliary services include sign language
interpreting, scribing or reading and assisting transit riders with boarding and exiting vehicles.
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
xi
Barrier Removal - Removing, replacing or modifying elements that limit or impede access; it
may include the installation of curb cuts or ramps, lowering or raising the height of fixtures,
repositioning items such as kiosks, furniture or newspaper boxes or other modifications
which may provide access. It may include providing services in an alternative manner or location.
Covered Agency - Under the ADA, "covered agency" is an agency that must comply with the
law. Under Title II, “covered entities” include state and local governments and public
transportation systems.
Complaint – A complaint is a claimed violation of the ADA.
Complimentary Paratransit - Public transit services that provide on-demand curb-to-curb
transportation for people with disabilities who cannot use fixed route buses. Paratransit
services are meant to compliment the fixed route services and are regulated by the FTA.
Curb Ramp – A curb ramp is a short ramp cutting through a curb to allow access from a
wheeled vehicle from one level to another. Usually from the street or parking to the
sidewalk.
DOT ADA Standards of 2006 - The ADA Standards that apply to public transit facilities. They include some requirements that are specific to transit facilities, path of travel requirements, ticketing, transit vehicles and bus stop requirements.
Facility - All or any portion of buildings, structures, improvements, elements, pedestrian
routes including across streets, bus stops, parking lots, passenger loading zones and on-
street parking.
Maintenance - Activities intended to preserve the system, retard future deterioration, and
maintain functional condition of a facility. (Maintenance is not an alteration, but pavement
resurfacing is an alteration.)
Marked Crossing – A marked crossing is a crosswalk tor other identified path intended for pedestrian use in crossing a vehicular travel way. These consist of curb-to-curb crossing on street corners or mid-block crossings.
Maximum Extent Feasible - Applies to the occasional case where technical infeasibility or
the natural terrain of a site makes it virtually impossible to comply fully with applicable
accessibility standards. In these circumstances, the alteration shall provide the maximum physical accessibility feasible.
Pedestrian Access Route - A continuous and unobstructed path of travel provided for
pedestrians with disabilities within or coinciding with a pedestrian circulation path.
Pedestrian Circulation Path - A prepared exterior or interior surface provided for pedestrian travel in the public right-of-way.
Person with a Disability - An individual who has a substantial impairment in a major life function
or a major bodily function, has a history of such an impairment or is regarded as having such
an impairment. The ADAAA of 2008, broadened the definition to provide protections to more
people and to include significant temporary impairments.
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
xii
Place of Public Accommodation - Any private business or non-profit that provides goods
or services to the public. Title III of the ADA requires that places of public accommodation
cannot discriminate against individuals with disabilities. Places of public accommodation
with more than 15 employees are also required to comply with Title I of the ADA.
Project Civic Access - Compliance reviews of local governments that are independently
initiated by the Department of Justice under the authority of Title II or Section 504 of the
Rehabilitation Act. Reviews result in Settlement Agreements that outline the actions
required to remediate deficiencies found and timelines for completing the actions.
Program Accessibility - Central requirement/standards under Section 504 of the
Rehabilitation Act of 1973, as well as the ADA, which requires that recipients of Federal
funds or contracts and/or state and local government entities operate programs and
activities so that “when viewed in its entirety,” such program/activity is readily accessible to and usable by people with disabilities.
Public Agency - Any state or local government, department agency, special-
purpose district, or other instrumentality of a state or states or local government,
and any public transportation authority.
Public Right-of-Way - Public land or property, usually in interconnected corridors, that is
acquired for or dedicated to transportation purposes such as streets and sidewalks.
Public Transportation - Ground transportation services provided to the public by a local
government entity. Public transportation services include buses and rail transportation and are regulated by the FTA and the U.S. Department of Transportation. Public transportation
services, vehicles and facilities must comply with the FTA accessibility regulations and the
DOT ADA Standards of 2006.
Qualified Individual with a Disability - An individual with a disability who, with or without reasonable accommodations, meets the essential eligibility requirements for receipt of
services or participation in a program or activity or employment with a Title II or Title II
entity.
Readily Achievable - Something that is able to be carried out without much difficulty or expense. In determining whether an action is readily achievable, factors to be considered
include nature and cost of the action in relation to total project budget, legitimate safety
requirements that are not predicated on stereotypes, and, if applicable, the overall
financial resources of any parent agency. Under Title II, a public agency must remove barriers in existing facilities if it is readily achievable to do so.
Reasonable Accommodation - Modifications or adjustments to a service, activity, program,
work environment, or job description which provides a person with a disability equal
opportunity for participation and benefit. Reasonable accommodation is a key nondiscrimination requirement of the ADA. Examples may include: modifying policies or
procedures, providing alternative formats or auxiliary services to ensure communication,
providing assistive technology, or removing architectural or transportation barriers.
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
xiii
Rehabilitation Act of 1973 - The Rehabilitation Act prohibits discrimination on the basis of
disability in programs conducted by Federal agencies, in programs receiving Federal financial
assistance, in Federal employment, and in the employment practices of Federal contractors. The standards for determining employment discrimination under the Rehabilitation Act are the same as those used in Title I of the Americans with Disabilities Act.
Section 504 of the Rehabilitation Act- States that "no qualified individual with a disability in the
United States shall be excluded from, denied the benefits of, or be subjected to discrimination
under" any program or activity of an entity that receives Federal financial assistance.
Self-Evaluation - Required by ADA Title II, a self-evaluation identifies, reviews, and analyzes the public facilities, programs, activities, and services provided by state and local
governments, and documents the accessibility and/or accessibility deficiencies of each.
Service Animal - A dog or miniature horse that is individually trained to complete tasks for a
person with a disability. Service Animals are permitted to accompany their handler into all
government and private facilities that are open to the public or provide services or goods to the public, transportation vehicles and facilities, places of education or employment, residential and temporary lodging facilities and emergency shelters.
SPLOST- Special-Purpose-Local-Option Sales Tax is a local sales tax used for funding local
capital improvement projects. Projects funded include renovating public facilities such as road
improvements and construction, building construction and construction of recreational
facilities.
Transition Plan - The required formal plan for remediation developed from the self-evaluation
that documents the ongoing effort to improve compliance with the ADA over time. The
transition plan includes actions, budgets and timelines for remediation actions and identifies
the person or department responsible for overseeing the remediation.
Undue Burden - With respect to complying with Title II or Title III of the ADA, the identified administrative or financial costs associated with providing an accommodation or making program, service or activity accessible are determined to be excessively burdensome. The
financial resources of the entire entity, rather than a single program or department, must
taken into consideration when making the determination of undue financial burden. The
executive officer of the entity must sign-off on the written denial of accommodation or access
on the basis of undue burden.
Uniform Federal Accessibility Standards - The accessibility standards that along with the
1991 Standards applied to Title II facilities constructed or altered prior to the effective date of
the 2010 Standards on March 15, 2012. UFAS still applies to FHA multi-family complexes.
Visual Impairment - Loss or partial loss of vision not correctable by regular eyeglasses.
2010 ADA Standards for Accessible Design - The scoping requirements and technical standards for facility accessibility that apply to all Title II and Title III facility renovations or
new construction that began on or after March 15, 2012. They replaced the 1991 ADA
Standards, ADAAG and UFAS. They have been incorporated into the International Building
Code (IBC) and American National Standard (ANSI) accessibility codes that are adopted as
Georgia State Building Codes.
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
1.0 INTRODUCTION AND EXECUTIVE SUMMARY
Introduction
According to the 2017 American Community Survey conducted by the U.S. Census Bureau,
Richmond County is home to 31,996 people with disabilities. Disabilities impact all ages, but the
prevalence of disabilities from mobility impairments, respiratory impairments, chronic medical
conditions and visual impairments increases with age. People with disabilities are more likely than their peers to be living in poverty and to utilize public transportation, public facilities, public
services and emergency shelters.
Signed into law by President George H.W. Bush in 1990, the Americans with Disabilities Act of
1990 (ADA) is the comprehensive federal civil rights law that protects individuals from disability-
based discrimination. Public entities must comply with Titles I and II of the ADA and ensure that employment practices and public services, activities and programs provide equal access to persons
with disabilities and must develop an ADA Transition Plan for removal of the identified barriers to
equal access. Enforcement of the ADA is carried out by the DOJ, DOT, FTA, EEOC, FAA and U.S.
District Courts in response to complaints. Title II of the ADA is also enforced through DOJ Project
Civic Access Compliance Reviews.
ADA Transition Plan Updates fulfill the required comprehensive planning for ADA compliance by
identifying and planning for the removal of both structural and non-structural barriers to equal
access. The ADA Transition Plan Updates also serve to notify the public of the location of both
accessible and inaccessible facilities and services and inform persons with disabilities of their right
to request reasonable accommodations, auxiliary services and alternative formats.
Since January 26, 1992, all altered or newly constructed buildings and recreation, pedestrian,
parking and transit facilities have been required to comply with the ADA technical standards in
effect at the time construction begins. The ADA Standards have been incorporated into the
International Building Code (IBC) adopted by Georgia, the Official Code of Georgia, the DOT ADA
Standards and the GDOT Design Policy Manual. New construction must fully meet the current ADA scoping and technical standards. Renovations of facilities must meet the current accessibility
standards unless doing so is technically infeasible. When complete accessibility or compliance
cannot be achieved, the duty to provide access to services and programs remains.
Designs and budgets for facility renovations must include the required accessible pedestrian route
improvements to, into and within the facility with costs for providing an accessible route capped at 20% of the total project budget. The required accessible route connects accessible parking and site
arrival locations to primary function areas. Evading compliance with the ADA by dividing a
renovation project into a series of smaller alterations is prohibited. Exceptions to accessibility
requirements based upon cost or technical infeasibility must be appropriately documented, and
compliance with the accessibility standards must be achieved to the maximum extent possible.
Inaccessible facilities that have not been renovated since 1992, must be made accessible through
temporary measures or must post a public notice of who to contact to request accessible services
or reasonable accommodations. When facilities or services are not accessible, reasonable
accommodations must be provided. However, if a municipality can demonstrate that complying
would be administratively or financially overburdensome, then it is not required to provide the requested ADA reasonable accommodation. All such denials must based upon a case-by-case
analysis and documented as approved by the chief executive or a designee.
1.0 Introduction and Executive Summary
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Background
Augusta, Georgia completed two prior ADA Self-evaluation and Transition Plans (SETPs) in 2007
and 2016 in response to requests from the FHWA. Title II of the Americans with Disabilities Act
(ADA) provides that local governments must ensure that all of their programs, activities and services
are conducted in a non-discriminatory manner and provide equal access to persons with disabilities,
especially those in wheelchairs or with visual or hearing impairments. An ADA Self-evaluation
consists of an accessibility survey of all public facilities including public sidewalks, crosswalks and bus
stops and an accessibility review all services, programs and activities. The required ADA Transition
Plan charts the required remedial actions and must include proposed timelines, project budgets and
identify the individuals responsible for the removal of the identified physical barriers and the
modification of discriminatory policies, practices and procedures.
The 2007 ADA/504 Plan identified the Administrator as the ADA Coordinator and included a plan for
hiring an ADA Consultant and establishing an ADA Task Force. ADA training of Augusta-Richmond
County staff and supervisors was initiated. The 2007 ADA/504 Plan highlighted the following areas:
- A plan for improving the accessibility of all websites and digital content
-The need to establish a process for converting documents into accessible formats
-An ADA compliance review of Augusta Public Transit policies and services
-A plan for the remediation of bus stops and sidewalks along Wrightsboro Road
-A 3-month schedule for routine curb ramp inspections and maintenance
In 2012, the Georgia Division of FHWA requested the submission of a copy of the Augusta ADA Self-Assessment and Transition Plan and required the inclusion of an inventory of all
non-compliant sidewalks, crosswalks, bus stops, signs and pedestrian signals and a timeline for their remediation.
Cranston Engineering was hired to complete the assessment. The 2016 ADA Self-evaluation and Transition Plan (SETP) focused on the accessibility of the pedestrian facilities
in the public-rights-of-way (PROW) in downtown Augusta and near schools and bus stops.
The public sidewalks, curb ramps, pedestrian crosswalks and bus stops were evaluated
using the federal accessibility standards and an impedance-based scoring system. The
results were used to create a prioritized list of remediation projects with projected budgets that was intended to serve as an ADA Transition Plan for the sidewalks and bus stops
evaluated.
The 2016 SETP report included an overview of Titles I - V of the ADA and the
Administrative Requirements of Title II along with recommendations for meeting those
requirements. A survey of City websites and a survey of department directors' knowledge of the requirements of the ADA was used to evaluate the ADA compliance of Augusta,
Georgia's policies, practices and procedures.
The 2016 ADA SETP was adopted by the Augusta, Georgia Commission on February 6,
2018, and submitted to Georgia Department of Transportation (GDOT) on April 11, 2018 for
inclusion in the Georgia State ADA Transition Plan submitted to FHWA. Effective beginning in 2019, GDOT will require that an ADA Transition Plan Update be submitted to the GDOT
ADA Coordinator annually.
1.0 Introduction and Executive Summary 2
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
PROW Facilities Summary
In the 2016 SETP, a total of 234 miles of sidewalk were evaluated for accessibility
with 25% of the sidewalk sections having vertical cracks of one-half inch or greater. Of
the 588 bus stops evaluated, 522 were lacking concrete pads or had non-compliant
boarding areas that measured less than the required minimum 96" x 60" in size, and
241 did not connect to an accessible sidewalk. A "Hot Zone Map" of the sidewalk and curb ramp assessments completed by Cranston Engineering in 2016 may be found on
page 54 of this document.
The 2016 SETP identified over $105 million in needed sidewalk and bus stop
remediation. Citizen requests for sidewalk or curb ramp repairs or remediation of accessibility are captured in Cityworks through Augusta 311 and the ADA Complaint
Process and forwarded to Traffic Engineering. Between 2/2015 and 5/2019 there were
144 citizen requests for sidewalk or curb ramp remediation.
Accessibility Remediation Progress
There were 14 large street projects scheduled to begin between 2016 and 2018 that
included sidewalks, pedestrian signals and curb ramp improvements. An additional
9 large street projects are funded and scheduled to begin between 2019 and 2022 that include sidewalk and curb ramp improvements. The projected budget for the
sidewalk and curb ramp improvements in these street projects is expected to be approximately $12 million and will significantly improve the accessibility of
pedestrian facilities in the public-rights-of-way in Augusta - Richmond County.
In 2015, SPLOST 7 funding included $2 million in funds to be used towards ADA sidewalk remediation and $680,000 towards bus shelters and ADA compliant bus
pads. Those funds will be depleted by the end of 2019 and additional funding will be needed to continue the remediation projects that fall outside of large road
improvement projects and to respond to citizen complaints of dangerous or
inaccessible sidewalks and bus stops. Sidewalks cracked by tree roots and curb ramps with excess slope and cross slope make many sidewalks dangerous or
inaccessible for people in wheelchairs. The majority of bus stops remain inaccessible to wheelchairs because they do not connect to accessible sidewalks
or the street or boarding access is blocked by parked vehicles.
Accessible on-street parking spaces are required to ensure that individuals with a disabilities have access to restaurants, services, businesses, jobs and apartments.
Georgia disabled permit parking spaces have been added downtown, but still fall short of number required. Additional spaces are planned for the downtown area in
2019. All Georgia disabled permit parking spaces, passenger loading zones newly
constructed or renovated must meet the DOJ, DOT and GDOT technical standards.
Providing sufficient ADA compliant parking for large downtown events creates a
challenge due to the ADA requirement that all accessible parking spaces must be located in the parking spaces nearest the accessible entrance to the event. Traffic
Engineering and Recreation and Parks work with events downtown to ensure
compliance by creating temporary ADA permit parking spaces clustered near the event entrance as required by the Department of Justice guidelines.
1.0 Introduction and Executive Summary 3
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Policy and Communication Benchmarks
The administrative requirements of designating an ADA Coordinator, establishing a Disability Complaint Procedure and posting an ADA Notice of Non-discrimination have
been completed. The self-evaluation of all policies, programs, services and
communications is predicated on staff knowledge of the ADA.
Therefore, staff training has been initiated to ensure that employees have an
understanding of the ADA, Section 504 and Georgia accessibility codes as they apply to local government services. ADA training has been part of New Hire Orientation since May
2017. The ADA Coordinator has also provided ADA training to groups of staff in
Recreation and Parks, Traffic Engineering and the 911 Call Center. Risk Management
supervisors from several departments received ADA Training in conjunction with their
annual EEO Training. The Sheriff's Office has initiated comprehensive training of officers which focuses on interacting with individuals with disabilities.
Progress has been made in meeting the effective communication requirements of the
ADA. Training on answering Georgia Relay Service calls was provided to front desk staff
from across all departments, Sheriffs Office staff, RCCI staff and all Augusta 311 staff.
Georgia Relay training is included in New Hire Orientation. Vendors who provide sign language interpretation and Braille production services have been identified. Assistive
listening devices for events in the Commission Chambers are available, and a notice has
been posted near the chambers entrance.
The websites for Augusta Regional Airport, the Sheriffs Office, Augusta Transit, Appleby
Library and Environmental Services have been reviewed for the inclusion of the required information on accessibility requests and ADA complaint procedures. The requirements
for providing accessible web content and accessible online forms and documents have
been reviewed with Information Technology staff and Human Resources staff. As result,
a prominent link for Accessibility Requests and the ADA Non-discrimination Notice are
linked in the footer of the augustaga.gov website, and the ADA Reasonable Accommodation Policy for job applicants and employees is linked on the Human
Resources website.
ADA liaisons have been established in several departments including the Sheriffs Office,
Augusta Regional Airport, Recreation and Parks, Central Services, Transit, Traffic
Engineering, Planning and Development, Libraries and the Board of Elections. The ADA Coordinator has worked with these departmental liaisons to evaluate their departmental
policies, services and facilities for accessibility and to identify, prioritize and monitor
remediation efforts. The identification and remediation of structural and non-structural
barriers to accessibility are ongoing in these and other departments.
During 2019, the Planning and Development Department began the process of updating the off-street parking ordinances which will include a section on Accessible Parking that
reflects the requirements of Georgia Code and the 201 0 ADA Standards. This will
provide specific and enforceable standards for the construction and resurfacing of parking
facilities in Augusta - Richmond County. The Planning and Development Department has
also begun work on a local Complete Streets Policy that will provide guidance for enhancing pedestrian safety and accessibility in future street renovation and construction
projects.
1.0 Introduction and Executive Summary 4
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Program and Services Accessibility
The Augusta, Georgia ADA Transition Plans must go beyond the facilities in the public-rights-of
way evaluated in 2016. Sequential transition plans may be used to achieve a comprehensive
plan for remediation. Facilities and services that have been documented on a Transition Plan
and fully remediated do not need to be included in the next update.
All buildings included this report have been surveyed for "Priority 1" accessibility, which
includes evaluating that sufficient numbers of appropriately marked accessible parking spaces
are present and that curb ramps, pedestrian routes from parking and building entrances are
accessible. In addition to Priority 1 accessibility, facilities used as emergency shelters and
cooling shelters were also surveyed to identify facilities with accessible restrooms and
accessible shower facilities.
Forty-two non-recreational facilities were surveyed. The Law Department, Appleby Library, the
Agricultural Extension Services Office and the Humane Society were found to lack accessible
entrances. The Law Department has a planned renovation to begin in 2019 that will create an
accessible entrance that connects to ADA parking in the Municipal Campus parking lot.
Appleby Library, the Extension Office and the Humane Society all lack designated ADA
compliant parking, an accessible pedestrian route and an accessible entrance. Installing ADA
and Georgia Code compliant parking at these facilities should not be delayed until the buildings
are accessible.
The ADA requires that all inaccessible facilities shall post accessibility notices to the public at
the bottom of their stairs and on their websites. The notices must include a phone number that
can be called for assistance and information. Staff shall be trained on how to provide the
public with information on the availability of disability accommodations at these locations and
the availability of services at alternative locations that are fully accessible.
The Augusta Recreation and Parks Department is currently improving program accessibility at
several facilities. Repainting parking to include access aisles, adding the official Georgia
accessible parking signs at the required height and repairing cracked and uneven sidewalks are
all "readily achievable" improvements in accessibility that can be accomplished easily and at
minimal expense. SPLOST funds have been designated for maintaining, improving and
extending the sidewalks at several recreations centers and at Magnolia Cemetery and will
positively impact the ADA compliance at these facilities. Only the recreation and community
center facilities that are currently used for emergency shelters, cooling shelters or polling
locations are included in the current Transition Plan Update.
Forty-two polling locations were surveyed for program accessibility and for interior access to the
voting area. It has been a long standing policy of the Board of Elections that all polling
locations are evaluated for accessibility prior to being selected. In 2018, one polling location at
Minnick Park required the installation of a threshold ramp and Wallace Branch Library required
remediation of public sidewalk curb ramps. Two locations will be moved to more accessible
facilities prior to the first 2020 elections. Temporary measures approved by the U.S.
Department of Justice are used to improve accessibility at voting locations that are not owned
by Augusta, Georgia. Temporary remediation measures include adding temporary parking and
directional signs, marking access aisles, adding door buzzers and placing rubber mats over
uneven concrete.
1.0 Introduction and Executive Summary 5
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Augusta-Richmond County emergency shelters are located at public community centers,
public schools and a few churches. Augusta, Georgia currently has 30 identified facilities
that may be used as emergency or cooling shelters. All shelters surveyed provide
accessible parking, accessible pedestrian routes from parking and accessible entrances.
All but 3 have wheelchair accessible restrooms and 14 have accessible shower facilities.
Shelters with accessible restroom and shower facilities and refrigeration equipment are
necessary for individuals who are disabled or take medication which requires refrigeration.
None of the current shelters indicated that they had facilities for service dogs or emotional
support animals during an emergency.
Augusta Regional Airport has made several improvements to the physical accessibility of
their facility and flights. New accessible boarding bridges have replaced the steps used to
board the planes at both gates. Renovated restrooms meet the most current accessibility
standards and accessible unisex restrooms have automatic door openers. Passenger
Assistance Liaisons provide wheelchair and baggage assistance to passengers with
disabilities.
Transition Plans for Facilities and Services
The current Augusta Georgia ADA Transition Plans for PROW Pedestrian Facilities and
Augusta-Richmond County Services and Programs may be found in Appendices A and B
of this document. The projects listed in Appendix A includes sidewalks and bus stops
remediated since the 2016 SETP or funded and scheduled for remediation at this time.
PROW accessibility remediation projects funded through SPLOST 8 and TIA in 2023 or
later will be included in the next Transition Plan Update as information becomes available.
The Augusta-Richmond County Commission has proposed a 5-year Capital Improvement
Plan for bus stops that would include 125 ADA compliant bus stops with ADA compliant
shelters and installation of 500 ADA compliant bus stop signs,
The current Transition Plan for Public Programs and Services other than recreational
services and fire stations may be found in the Appendix B of this document and includes
accessible parking, accessible routes from arrival points and entrance accessibility.
Subsequent ADA Transition Plan Updates will include Recreational Programs and
services and Fire Station accessibility as well as accessibility surveys of the interior
features of public buildings such as service desks, restrooms, signage, water fountains
and major function areas. Compliant and fully remediated facilities will not be included in
future ADA Transition Plan Updates.
The current ADA Transition Plan Update is part of the required ongoing commitment by
Augusta, Georgia to evaluate and remediate facilities and policies that create barriers to
the equal participation of individuals with disabilities. The Augusta, Georgia ADA
Transition Plan is a living document that is required by federal law and must be updated
annually and submitted to GDOT.
Improvements in accessibility that goes beyond the minimum requirements benefits the
community as a whole, and its incorporation into any planning process could provide
benefits beyond basic compliancy without adding to the ultimate cost of development.
1.0 Introduction and Executive Summary 6
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Transition Plan Priorities
The Augusta, Georgia ADA Transition Plan Updates must be comprehensive and go
beyond Augusta's public facilities to include administrative policies and procedures,
communications, and services, programs and activities. Facilities, services, programs and
activities that have been documented on a Transition Plan and fully remediated do not
need to be included in the next update as individual items unless they become
inaccessible. Overtime, older inaccessible facilities, services, policies and
communications will be improved or replaced by accessible ones.
The recommended priorities for bringing Augusta, Georgia's policies, practices and
procedures into compliance with federal and state accessibility laws and regulations
include the following:
•Provide annual ADA Title 1 -V compliance training to all City of Augusta employees
•Include the ADA Employee Reasonable Accommodation Policies in the PPPM
•Ensure that all websites are ADA compliant and include accessibility notices
•Establish processes for creating accessible web-content and alternative formats
•Budget and establish process for captioning or transcribing online videos
•Establish a Citizen's Accessibility Advisory Council
•Budget for sidewalk and bus stop accessibility remediation requests from citizens
•Budget for curb ramp remediation and installation in all road resurfacing projects
•Enforce Georgia State Traffic Code - "Parking for Persons with Disabilities"
•Establish local accessibility codes reflective of Georgia State Accessibility Codes
•Update the 2004 Street and Road Design Manual to include the ADA PROW requirements
•Establish a local code for "no parking" zones at bus stops to ensure accessibility
•Establish a local code for "on-street residential disabled permit parking"
•Ensure that all bus stop pads connect to accessible sidewalks with curb ramps
•Ensure that ADA compliant pedestrian routes around construction are provided
•Designate the required number of on-street accessible parking spaces
•Ensure that angled on-street parking has access aisles and curb ramps
•Budget for accessibility remediation of Polling Places and Emergency Shelters
•Ensure emergency management procedures are fully ADA Compliant
•Ensure that all emergency shelters have ADA compliant restrooms
•Ensure that all city-owned parking complies with the ADA and Georgia Codes
•Ensure that all facility renovations comply with accessible route of travel requirements
•Ensure that all facility renovations are compliant with Georgia Accessibility Codes
•Ensure that facilities have ADA directional signage at non-accessible entrances
1.0 Introduction and Executive Summary 7
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
2.0 ORGANIZATIONAL RESPONSIBILITIES
Introduction
As a local government entity, the City of Augusta is required to comply with Title II of the
ADA and its implementing regulation, 28 C.F.R. Part 35. Because the City receives funds
from several agencies of the Federal Government, it is also required to comply with Section
504 of the Rehabilitation Act of 1973 and its implementing regulation, 28 C.F.R. Part 42,
Subpart G. This ADA Transition Plan Update is serves to meet the following requirements of
Title II:
1.) to conduct self-evaluations of their programs, policies, practices and services;
2.) to make modifications necessary to comply with the Title II regulations;
3.) to notify applicants, participants, beneficiaries and other interested persons of their rights
and the City's obligations under Title II;
4.) to designate a responsible employee to coordinate their efforts to comply with Title II and
carry out the City's ADA responsibilities;
5.) to establish a grievance procedure for resolving complaints of violations of Title II;
6.) to operate each program service and activity so that when viewed in their entirety, they
are readily accessible to and usable by individuals with disabilities by:
-making physical changes to facilities in accordance with the ADA Standards, and
-delivering services, programs or activities in alternate ways;
7.) to ensure that facilities that are newly constructed or for which alteration began after
January 26, 1992, are readily accessible and usable by people with disabilities in
accordance with the ADA Standards in effect at the time of construction;
8.) to ensure that communications with applicants, participants and members of the public
with disabilities are as effective as communications with other, including furnishing
auxiliary aids or services when necessary;
9.) to communicate through the use of a teletypewriter or other effective communications
system, with individuals who have hearing or speech impairments;
10.) provide direct access to telephone emergency services, including 911 services, for
persons who use teletypewriters or computers to telephone emergency services;
11.) to provide information to interested persons with disabilities concerning the existence and
location of the City's accessible services, activities and facilities;
12.) to provide signage at all inaccessible entrances to each of its facilities, directing users to
an accessible entrance or to information about accessible facilities and services; and
13.) to maintain all accessible features of the City's facilities to ensure accessible facilities and
services.
Title II of the ADA also provides protections from disability employment discrimination as
implemented through the reasonable accommodation and equal employment opportunity
provisions of Title I of the ADA. Title I protects both applicants and employees from disability-
based discrimination. Compliance with Title I of the ADA is beyond the scope of this ADA
Transition Plan Update.
2.0 Organizational Responsibilities 8
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Augusta, Georgia Government
The City of Augusta consolidated with Richmond County in 1996 and currently has a population of
just over 200,000 people. The consolidated Augusta-Richmond County government consists of a Mayor and 1 0 County Commissioners. Public transportation services in Augusta include Augusta
Transit, Augusta Regional Airport and Daniel Field Airport. Augusta-Richmond County Recreation
and Parks Department has community centers, recreational facilities and parks throughout the
county. Augusta - Richmond County is located in GDOT District 2 - Area 4.
Both Title I and Title II of the ADA protect job applicants and employees from disability-related
discrimination. Reasonable accommodations must be provided to qualified applicants and employees, and each employee's situation must be evaluated without bias and unfounded assumptions. The Employee Relations Manager in the Augusta, Georgia Human Resources (HR)
Department administers the ADA Title I Reasonable Accommodation policy outlined in the ADA
Reasonable Accommodation Procedures posted on the HR website. The EEO Coordinator in the
Augusta, Georgia Compliance Department is responsible for investigating ADA Title I complaints, as well as, conducting non-discrimination training and complaint investigations for all federally protected
classes of applicants and employees.
The Augusta, Georgia Compliance Department was established in 2016 and includes the Equal Employment Opportunity Division (EEO), Accessibility Division (ADA) and Disadvantaged Business
Enterprise (DBE)/Local Small Business Opportunity Program (LSBOP) Division. The Compliance
Director is Ms. Treza Edwards, who reports directly to the Mayor and the Commission. The Compliance Director provides oversight and supervision to the EEO, ADA and DBE Coordinators.
Augusta, Georgia Compliance Department Organizational Chart
Current as of 3/9/2020
I-
Carole Burrm.vbridge
ADA Coordinator
2.0 Organizational Responsibilities
Yolanda Jackson
DBE Coordinator
9
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Augusta, Georgia Organizational Chart
Updated June o, 2019
GEreral Counsel
De pct\· Adcrinistrator
Finance-
lran�lt
Proturement
2.0 Organizational Responsibilities
ir.forrnation
Technolc,gy
Hurn an; 2so1..irce-s
Fire
Central Service;
•
f,/:av0r
& Corr mission
Aom1nistr2t.:;r Oi·ectoro: Ccmpltar.ce
EEO DEE & ADA.
Clerk
Cepufy A.dm,nistrator
Utilities
E m,iror me-r.ta;
Servic€'.�
tlanning a"<d
Developme�t
RCCI
R"c·eaticn & Pa,f,
Housing &
CorrHTlL./ni� Devel opmfnt
Animal Serv;ces
10
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
ADA Requirements for Loc al Governments
ADA Coordinator
If a public entity has more than 50 employees, it is required to designate at least one employee to
coordinate ADA compliance. A government entity may elect to have more than one ADA Coordinator.
The ADA Coordinator is responsible for coordinating the efforts of the government entity to comply with
Title II and investigates any complaints that the entity has violated Title II. The name, office address,
and telephone number of the ADA Coordinator must be posted on line and distributed to staff and the
public.
Having an ADA Coordinator also benefits local government entities. It provides a specific contact
person with knowledge and technical information about the ADA so that questions by staff can be
answered efficiently and consistently. In addition, she or he coordinates compliance measures and can
be instrumental in ensuring that compliance plans move forward. The responsibilities of the ADA
Coordinator include:
-Providing oversight to ADA compliance efforts
-Conducting ADA evaluations of policies, programs, services and facilities
-ADA Transition Plan Updates
-Investigating complaints of disability discrimination
-Providing training to employees regarding the requirements of the ADA
-Reviewing facility designs and construction for compliance
-Participating in prioritizing projects that improve accessibility
ADA Notice of Non-Discrimination
The notification requirements of the ADA require local governments to distribute an ADA Notice of Non-Discrimination to all applicants, employees and the public. The notice must provide
information on the right to request reasonable accommodations and alternative formats and the
right to file a disability discrimination grievance with the ADA Coordinator. It must contain the
name and contact information for the ADA Coordinator and be updated to remain current. It must be distributed to all agency heads and posted on the government Internet homepage and prominently at all facilities where services are provided to the public.
The required ADA Notice of Non-Discrimination and the Website Accessibility notice links are
located in the footer of the augustaga.gov website. The ADA/Accessibility Division website
contains information on the duties of the ADA Coordinator, ADA resources, the ADA Transition
Plan and the Accessibility Barrier Report Form. The ADA/Accessibility Division website may be found at: https://www.augustaga.gov/243/AccessibilityADA
2.0 Organizational Responsibilities 11
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Grievance Procedure
Grievance procedures set out a system for resolving complaints of disability discrimination in a prompt and fair manner. To report a barrier, request a reasonable accommodation or to file a
complaint regarding accessibility of facilities, services, programs or activities, the ADA
Coordinator should be contacted. The online ADA Accommodation/Accessibility Barrier Report Form provides a convenient way to submit complaints or reports to the ADA Coordinator. If the
person needs an alternative format or a reasonable accommodation to complete the required forms due to their disability, they are available upon request. The ADA Coordinator will work
with Augusta, Georgia departments and IT to provide alternative formats and reasonable
accommodations.
All accessibility and discrimination complaints will be reviewed by the ADA Coordinator, who will
gather any additional information necessary to refer or investigate the complaint. The ADA Coordinator will either make an appropriate referral to an outside agency or contact the
department within the Augusta, Georgia government to make them aware of the complaint.
When appropriate, the ADA Coordinator will work with the department to create an action plan to provide access to services or programs and/or a facility transition plan when appropriate.
The ADA requires that all accommodation requests, complaints and grievances must be responded to in writing and include a rationale if the request is denied. All Augusta Transit
ADA complaints and grievances must be kept as required by the FTA. All requests, complaints,
grievances and responses will be kept on file pursuant to the Augusta, Georgia and Georgia State records retention policies.
Formal grievances may be initiated using the online Accessibility Barrier Report Form, but complaints that rise to the level of a formal grievance must be submitted in writing, be
submitted by established deadlines and must include:
-The name, address and telephone number of the complainant
-The name and address of the person filing on behalf of the complainant
-A description of the alleged violation and the remedy sought
-The date and location of the alleged violation
-Whether a complaint has been filed with a federal agency or court
-If applicable, the date, name and location of the federal complaint filing
Augusta, Georgia must inform the public that Title II ADA grievances may also be submitted
to the Department of Justice Civil Rights Division or to the civil rights enforcement division of
the appropriate federal agency. The federal agencies that investigate and enforce the
ADA include the FHWA, FTA, HUD, FAA and the EEOC.
Retaliation against individuals exercising their right to file a grievance under the ADA is a
violation of Title V of the ADA. Title V a also requires federal agencies to provide technical
assistance on complying with the ADA to local governments.
2.0 Organizational Responsibilities 12
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Transition Plan
The ADA requires local government entities to develop an ADA Transition Plan that provides the
steps necessary to achieve compliance with the ADA. A public entity shall provide an
opportunity to interested persons, including individuals with disabilities or organizations
representing individuals with disabilities, to participate in the development of the transition plan
by submitting comments. A copy of the transition plan shall be made available for public
inspection.
If a public entity has responsibility or authority over streets, roads, or sidewalks, its transition
plan shall include a schedule for providing curb ramps where pedestrian walkways cross curbs
giving priority to walkways in the order of those serving (1) government offices, (2) bus stops,
(3) public businesses and (4) employers.
The Plan shall at minimum include the following elements. It must identify the physical obstacles,
policies and practices that limit the accessibility of the public entity's programs and services,
describe the methods and actions required to remove each barrier along with an implementation
schedule, the identified responsible person and the budget for removal of the barrier to access.
Communications
A public entity shall take appropriate steps to ensure that communication with applicants,
participants, members of the public, and companions with disabilities are as effective as
communications with others. A public entity shall furnish appropriate auxiliary aids and
services where necessary. Sign language interpreting or Video Interpreting must be provided
when communicating important emergency and safety information to the public or when
providing legal or medical information to individuals who are deaf.
Employment
Title II of the ADA requires state and local governments to ensure that no individual shall, on the
basis of disability, be subject to discrimination in employment under any service, program, or
activity conducted by a public entity. The requirements of Title I of the ADA, as established by the
Equal Opportunity Commission or the requirements of Section 504 of the Rehabilitation Act, as
established by the Department of Justice, apply to employment in any service, program or activity
conducted by a public entity.
Information and Slgnage
A public entity shall ensure that interested persons, including persons with impaired vision or
hearing, can obtain information as to the existence and location of activities, services and
facilities. Websites and online forms and documents must be accessible. Documents and
forms must be provided in alternative formats such as large print, electronic, paper or Braille.
Public videos must be captioned or transcribed. Policies and processes for the creation of
alternative formats must be established.
Maintenance of Accessible Features
Features of facilities and equipment that provide access to persons with disabilities must be
maintained in operable working condition allowing for isolated or temporary interruptions due to
maintenance or repairs. Reasonable accommodations must be provided during interruptions.
2.0 Organizational Responsibilities 13
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Program Accessibility
Title II requires that no qualified individual with a disability shall be excluded from participation in or denied the benefits of the services, programs, or activities of a public entity or subject to discrimination by any public entity. Compliance with program access requirements may be achieved through the alteration of existing facilities and construction of new facilities, acquisition of equipment, reassignment of activities to accessible buildings, assignment of aides to beneficiaries, delivery of services at alternate accessible sites or any other methods that result in making programs and services accessible and usable by people with disabilities.
A public entity must give priority to those methods which offer accessible services and programs in the most integrated setting. A public entity is not required to make structural
changes in existing facilities where other methods are effective in achieving compliance. Elements that meet the 1991 Standards or UFAS are not required to be be modified in order to meet the 201 0 ADA Standards. Nevertheless, when renovations are
undertaken after March 15, 2012, they must meet the 2010 ADA Standards that apply to renovations and new construction.
New Construction and Alterations of Facilities
If the construction was commenced after January 26, 1992, each facility or part of
a facility constructed by, on behalf of, or for the use of a public entity shall be
designed and constructed in such a a manner that the facility or part of the facility
is readily accessible to and usable by individuals with disabilities.
New construction must fully meet the Accessibility Standards in effect at the start of construction. In renovations, if full compliance would be structurally infeasible,
compliance is required to the extent that it is not structurally infeasible.
An "accessible path of travel" is required to provide access to altered primary
function areas of all facilities. The "accessible path of travel" includes site arrival points such as parking, sidewalks, ramps, entrances, restrooms, water fountains and telephones. When the cost exceeds 20% of the cost of the alteration to the
primary function area, the path of travel shall be made accessible to the extent that
it can without incurring disproportionate costs. In the case of disproportionality,
priority should be given to those elements that will provide the greatest access, in the order of:
(1)accessible parking, accessible route and an accessible entrance;
(2)an accessible route to the altered area;
(3)at least one accessible restroom for each sex or a single unisex;
(4)accessible telephones;
(5)accessible drinking fountains;
(6)additional accessible elements such as service desks, storage, and alarms.
2.0 Organizational Responsibilities 14
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
2.0 Organizational Responsibilities 15
Comprehensive Planning
Augusta’s Department of Planning and Development Mission Statement lists comprehensive planning, transportation planning, zoning, land development review and
approval, environment regulation administration, building plan review and permitting, and
City Code enforcement among the department’s responsibilities. The Augusta Planning
and Development Department plays a significant role in improving compliance with the requirements of the ADA in Augusta-Richmond County because of its responsibilities for
developing local ordinances, enforcing Georgia building codes and state accessibility
codes and long-range planning of transportation infrastructure improvements.
As the federally designated Metropolitan Planning Organization, Augusta Regional Transportation Study Metropolitan Planning Organization (ARTS-MPO) is responsible for
the creation of the Long-Range Metropolitan Transportation Plan (MTP) every five years
and Transportation Improvement Plans (TIP). Federal regulations require that MPOs must
certify annually that the transportation planning process is being carried out in compliance with all applicable federal statutory and regulatory requirements.
The Augusta, Georgia ADA Transition Plan is required by federal law. Beginning in 2019, it
must be updated annually and submitted to GDOT's ADA Coordinator. The FHWA has
required the Augusta, Georgia ADA Transition Plan to include a schedule and budgets for bringing Augusta-Richmond County's sidewalks, crosswalks and bus stops into compliance
with the Americans with Disabilities Act Amendments Act of 2008.
The ADA Amendments Act of 2008 requires that newly constructed or altered streets or
roadways must contain curb ramps and that newly constructed or altered pedestrian routes such as crosswalks, sidewalks and walking trails must have curb ramps. The 2013 Joint
DOT/DOJ Memorandum clarified that road resurfacing constitutes an alteration triggering
the required installation and remediation of curb ramps. The ADA also requires curb ramps
to be installed to provide access to government services and transit services. In 2015, the DOT published the ADA FTA Circular C 4710.1 which provides guidance on the DOT ADA
Transportation Facilities Standards of 2006.
The Augusta-Richmond County Street and Road Design Technical Manual was last
updated in 2004 and includes only a passing reference to pedestrian facilities' compliance with the ADA and the ADA Standards. An updated Augusta-Richmond County Design
Manual is needed to ensure that pedestrian facilities in Richmond County are being built to
the current accessibility standards adopted by GDOT and the FHWA which is PROWAG.
PROWAG provides the most current technical standards specifically for the design of accessible sidewalks and crosswalks, ADA curb ramps, bus stops and accessible on-street
parking.
In Section 302 of Augusta's Planning and Development Department Site Plan
Regulations , describes general requirements for sidewalks, but no mention is made of specific accessibility features such as accessible pedestrian routes, curb ramps,
crosswalks that would, of course, need to be included in a final permit-ready plan.
In order for ADA compliance to become integrated into planning and less of a second-tier
design effort, more specific references to ADA and Georgia Building Code accessibility requirements should be included in such checklists and guidelines and on the Planning
and Development website. Currently, links to the federal and Georgia ADA Standards and
IBC/Georgia Building Codes for Accessibility are provided on the Accessibility Division
website.
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
3.0 POLICIES, PRACTICES AND PROCEDURES
Introduction
This section addresses the programs and policies that were in place at the time this selfevaluation
was completed. It includes a dialogue about the barriers that exist, various administrative
requirements, existing policies and programs, and current guidelines. This section will focus on
findings and recommendations relating to two categories of barriers: 1) Communication, and 2)
Policies and Programs.
Removing Barriers
Among the range of limiting or prohibitive barriers to access that may confront persons with
disabilities, are those that relate to communications and information and to policies and program
participation and include:
Communication
This group of barriers is experienced by individuals who have disabilities that affect hearing,
speaking, reading, writing, and or understanding, and who use different ways to communicate
than people who do not have [those] disabilities. Equal access to information requires that
accessible formats of communications including online information such as applications,
documents and videos be provided free of charge. Sign language interpreting and assistive
listening devices must be provided free of charge to persons with hearing impairments when
required to ensure effective communication, participation and safety. Written communication may
provide effective communication for deaf persons in many circumstances, but public entities must
provide consideration to the communication preferences of the person with a sensory disability.
Sign language interpreting services may be necessary when communicating vital safety, medical
or legal information to deaf individuals or to the larger community that may include deaf individuals.
Policies and Programs
Policy barriers generally include denial of opportunity to participate in or benefit from city programs,
services, or activities, or to receive benefits or opportunities to which they might otherwise be
eligible. Policy barriers also include the failure to offer or provide reasonable accommodation such
as alterations to items, facilities, procedures or processes without which participation might be
limited or denied. Policies and programs may not include qualification standards for participation
that categorically screen out or disqualify individuals with disabilities who are otherwise qualified
and eligible.
Program (programmatic) barriers may be due to discriminatory policies, due to a program being
offered only at inaccessible facilities or due inaccessible communications about the program or
within the program. Programs must notify the public that reasonable accommodations or
alternative formats are available and train program staff on how to respond to requests for
reasonable accommodations, alternative formats or auxiliary services such as sign language
interpreting.
3.0 Policies, Practices and Procedures 16
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Auxiliary Aids and Services
Public entities are required to provide auxiliary aids and services to ensure effective communication for
individuals with hearing and vision impairments. Event and activity planners must notify potential
participants of the availability of reasonable accommodations and provide contact information for make
accommodation requests.
Appropriate auxiliary aids and services for individuals who are deaf or hard of hearing may include
services and devices such as assistive listening devices; written materials; exchange of written notes;
note takers; transcripts; telephone handset amplifiers; telephones compatible with hearing aids; open
and closed captioning, including real-time captioning; voice, text, and video-based
telecommunications products and systems, qualified interpreters; video remote interpreting (VRI)
services; real-time computer-aided transcription services; or other effective methods of making orally
delivered information available to individuals who are deaf or hard of hearing.
Appropriate auxiliary aids and services for individuals who are blind or have low vision may include
services and devices such as qualified readers; taped texts; audio recordings; Braille materials and
displays; screen reader software; magnification software; optical readers; secondary auditory
programs (SAP); large print materials; accessible electronic and information technology; or other
effective methods of making visually delivered materials available to individuals who are blind or have
low vision.
The ADA requires that public entities give significant consideration to the communication preferences
of the individual. If the individual's preferred form of communication is denied, the provided format or
auxiliary aid service must provide equally effective communication. The effectiveness of the
communication is especially important when communicating legal, medical or safety information.
Reasonable Accommodations
Title II of the ADA states that, "No qualified individual with a disability shall, on the basis of disability,
be excluded from participation in or be denied the benefits of the services, programs, or activities of a
public entity, or be subjected to discrimination by any public entity".
A public entity shall make reasonable modifications in policies, practices, or procedures when the
modifications are necessary to avoid discrimination on the basis of disability, unless the public entity
can demonstrate that making the modifications would fundamentally alter the nature of the service,
program, or activity. A public entity may not place a surcharge on a particular individual with a
disability or any group of individuals with disabilities to cover the costs of measures, such as the
provisions of auxiliary aids or program accessibility, that are required to provide that individual or
group with the nondiscriminatory treatment required by the ADA. Reasonable accommodations must
be determined on a case-by-case basis through an interactive process.
Service Animals are dogs that have been individually trained to perform tasks to reduce the impact of
their handler's disability. They must be permitted in all public facilities as long as they are kept under
control. No requirements for certification or special vests or questions about the nature of the handlers
disability are permitted. The handler may only be asked if the dog is a trained service dog and what
trained task it performs.
3.0 Policies, Practices and Procedures 17
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
EMPLOYEE ADA TRAINING
Department Questlonnai'e Findings
In 2015, an ADA self-assessment questionnaire was distributed to the directors of 41 city departments
with 36% response rate. It evaluated understanding of the ADA and compliance with the non-
discrimination requirements of the ADA at the department director level. The broad range of the
responses were interpreted to support the need for a unified and coordinated approach to compliance
across all departments. This was initiated in 2016 with the creation of an ADA website to serve as an
ongoing source of information. Additionally, a follow-up assessment of all department directors and
department staff will be conducted after a period of intentional training is completed.
ADA Training
Beginning in June 2017, ADA compliance training was provided to all newly hired employees across
all departments in conjunction with the existing EEO non-discrimination training provided at
Orientation. The training is ongoing and provided by the ADA Coordinator. It includes the following
areas:
1.General Information on the scope and requirements of the ADA;
2.Title I Employment Reasonable Accommodations and EEO Protections;
3.Title II Government Services and Program Access;
4.The ADA Notice of Non-Discrimination
5.Facility Accessibility Standards and Building Accessibility Codes;
6.Title Ill Georgia State Accessibility Codes and Local Enforcement;
7.Service Animals;
8.Communication Access and Georgia Relay 7-1-1
Although periodic training for all staff across all departments has not been initiated, current
employees in several departments have received ADA training. The 9-1-1 Call Center, the
Recreation and Parks Department, the Human Resources Department and the Engineering
Department have received ADA training. Risk Management Supervisors from several departments
received ADA training in conjunction with their annual EEO training. The Augusta 3-1-1 staff, Sheriffs
Office staff, Procurement staff, Administrator's Office staff, Mayor's staff, Engineering staff, Library
staff and Board of Elections staff and other front desk staff have received Georgia Relay Service
training.
Recreation and Parks, Central Services, the Sheriffs Office and the Board of Elections staff have all
received more in-depth ADA training including training on the ADA Standards for Accessible Design
that applies to buildings and parking facilities. These departments have taken the initiative to expand
their knowledge of the ADA in order to improve remediation of older facilities that they are
responsible for and to ensure programs at these facilities are accessible.
3.0 Policies, Practices and Procedures 18
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
ACCESSIBLE COMMUNICATIONS
General Effective Communication
Public entities are required to provide effective communication. Department of Justice Project
Civic Access settlement agreements have included requirements for local governments to
identify vendors of qualified sign language and oral interpreters, qualified real-time transcription
services, and Braille transcription services. Procedures and timeframes must be established for
fulfilling requests for these services and alternative formats including Braille, large print, cassette
tapes and accessible electronic formats.
Law enforcement and effective communication with deaf individuals has also been an area of
DOJ enforcement activities. Requirements imposed have included contracting with qualified oral
and sign language interpreters to be available twenty-four hours a day to law enforcement
departments, equipping each sheriffs substation and detention facility with at least one (1)
working TTY and one (1) video phone, and providing extended time for calls when TTY or video-
phones are used due to the slower nature of these communications. Additionally, DOJ
Settlement agreements have required law enforcement to establish a policy statement on
communication with people who are deaf or hard of hearing and distribute it to all officers.
911 Services
In 2018, Augusta 911 upgraded their equipment to the most technologically advanced 911 call
equipment that is able to receive texts to 911. Being able to receive text calls means that
Augusta 911 can receive emergency calls from citizens who cannot talk and from deaf citizens .
The technology allows citizens to use their mobile phones to contact emergency services rather
than relying upon special technology or the assistance of others to make those calls.
Web-Based Services
The websites, web-based content and web-based services of public entities are required to be
equally accessible to persons with sensory disabilities. At this time, enforceable web-
accessibility standards apply only to federal agency websites, but the Web Content Accessibility
Guidelines (WCAG) version 2.0 is the current standard for ensuring that websites provide the
required equal access. The standards ensure that the navigability, contrast and labeling of
graphic content on websites are compatible with the screen reader technology used by blind
individuals. Recent Project Civic Access settlement agreements have included requiring the
captioning of online videos whether live or archived.
The ADA requires that online content that is not fully accessible, must be provided in alternative
formats. Establishing processes for creating accessible online content and converting non-
accessible content into alternative accessible formats quickly and accurately upon request are
necessary to meet the requirements of Title II of the ADA. Because of the volume of online
content, it is advisable to make a commitment to establish a start date after which all new online
content will be accessible and to make older online content available in accessible formats upon
request or over time beginning with those videos, documents and forms that are most important
or used by the largest number of people.
3.0 Policies, Practices and Procedures 19
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
The adoption of web accessibility policies and training for all employees and contractors who design,
develop or maintain Augusta, Georgia websites is recommended. Only web-based products that
meet the WCAG 2.0 AA standard should be purchased or leased. Including accessibility
requirements in requests for bids and contracts is recommended. Recent DOJ Project Civic Access
Settlement Agreements such as the one with the City of Milwaukee include requirements to
designate an employee with knowledge of WCAG as the web accessibility coordinator tasked with
training and ensuring that all websites and online services are compliant and meet minimal
requirements.
Relay Service Calls
Telecommunications Relay Services (TRS) have largely replaced Text Telephone (TTY) and
Telecommunications Devices for the Deaf {TDD). Relay services are free text-to-voice phone
services provided by each state to meet the requirements of Title IV of the ADA. The number to
reach Georgia Relay Services is 711. Relay calls allow deaf persons to make and receive phone
calls with hearing persons by connecting to a Relay Operator who communicates with the deaf
person in text and with the hearing person on a regular audio phone. Relay calls have a certain
protocol of taking turns to allow for the operator to communicate with both parties sequentially.
Video Relay Service (VRS) calls are free video-to-voice calls that allow the use of American Sign
Language and video to communicate with a Relay Operator who then communicates using a audio
phone to convey the message to and from the hearing person.
Augusta, Georgia has been designated as a Georgia Relay Partner. Georgia Relay Training is part
of Augusta's new employee ADA training, and a commitment has been made to train front desk staff
to know what to expect and how to respond to a Georgia Relay phone call. Georgia Relay is a
teletypewriter based service of the state of Georgia that provides free equipment to individuals who
are deaf, hard of hearing or speech impaired.
ASSESSMENT OF POLICIES, PRACTICES AND PROCEDURES
A cycle of training and assessment of staff knowledge will ensure that policies, programs and
services are compliant with the non-discrimination and reasonable accommodation requirements
of the ADA.
The self-assessment of staff knowledge of the ADA will be expanded to include all City employees
after they have received staff ADA training. The Augusta, Georgia ADA Notice of Non-
Discrimination, Project Civic Access settlement agreements and the requirements of Title II of the
ADA will form the basis of employee ADA training.
The assessment of Directors', Supervisors' and Managers' knowledge of the scope and
requirements of the ADA as it applies to Augusta-Richmond County policies, programs and
services is planned for 2020. The assessment will be done in conjunction with ADA training and
the results will be included in the next Transition Plan Update.
3.0 Policies, Practices and Procedures 20
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
4.0 Access to Programs and Services
Introduction
Section 504 of the Rehabilitation Act of 1973 (504} requires that all recipients of federal funds
must ensure that all of their programs and services, whether or not federally funded, do not
discriminate on the basis of disability. The ADA was a comprehensive civil rights law originally
signed into law July 26, 1990 and prohibits state and local government entities from discriminating
against individuals with disabilities. The scope of the ADA extends to the employment practices,
transportation services and all programs, services and activities of local governments. The ADA
also created a new agency, the U.S. Access Board, to develop enforceable technical standards
for accessibility that applied to all public buildings constructed or renovated after January 26,
1992. The ADA Amendments Act of 2008 resulted in broader disability protections for employees
as well as the 2010 ADA Standards for Accessible Design and new accessibility standards for
recreational facilities.
Accessible Parking
State and local government facilities have an ongoing ADA obligation to make their services and
programs accessible, which requires providing accessible parking and accessible routes from site
arrival points such as parking or bus stops to accessible entrances. The ADA, Georgia Code and
Georgia building codes require accessible parking, routes and entrances in new or renovated
buildings. In addition, businesses or privately owned facilities that provide goods or services to
the public have a continuing ADA obligation to remove barriers to access in existing parking
facilities when it is readily achievable to do so. Because restriping is relatively inexpensive, it is
readily achievable in most cases.
When a State or local government or business restripes parking spaces in a parking lot or parking
structure (parking facilities}, it must provide accessible parking spaces as required by the 2010
ADA Standards for Accessible Design (2010 Standards} and Georgia Code. Georgia Code states
that local government entities, either code enforcement or fire marshals, are responsible for the
enforcement of this requirement, except at state owned properties, whether or not a permit is
required for parking lot resurfacing.
Figure 4-1. Marked Access Aisle Connected to Accessible Pedestrian Route
4.0 Access to Programs and Services 21
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
The required ratio of accessible parking spaces to total spaces is 1 :25 for lots with 100 or fewer spaces. Accessible parking spaces shall be 96 inches wide minimum and the maximum slope in
all directions is 1 :48. Access aisle width is at least 60 inches and the same length as the
adjacent parking space(s) it serves, maximum slope in all directions is 1 :48, and access aisle must connect to an accessible route to the building. Ramps must not extend into the access aisle.
Location of Parking Spaces
Accessible parking spaces must
be located on the shortest
accessible route of travel to an accessible facility entrance.
Where buildings have multiple
accessible entrances with adjacent parking, the accessible
parking spaces must be dispersed
and located closest to the accessible entrances.
When accessible parking spaces are added in an existing parking
lot or structure, locate the spaces on the most level ground close to the accessible entrance. An
accessible route must always be provided from the accessible
parking to the accessible
entrance. An accessible route never has curbs or stairs, must
be at least 3 feet wide, and has a firm, stable, slip-resistant surface. The slope along the accessible
route should not be greater than 1: 12 in the direction of travel.
Accessible parking spaces may be clustered in one or more
facilities if equivalent or greater
accessibility is provided in terms of distance from the accessible
entrance, parking fees, and
convenience. Vanaccessible parking spaces located in parking
garages may be clustered on one
floor (to accommodate the 98-inch minimum vertical height
requirement).
4.0 Access to Programs and Services
Van Accessible Spaces
The first accessible space and one out of every 6 accessible spaces must be van accessible. Van parking
spaces must be 132 inches wide minimum with an
adjacent 60-inch wide minimum access aisle. A van parking space of 96 inches wide minimum with an adjacent 96-inch wide minimum access aisle is also
permitted. Van accessible spaces must also be
designated by a "Van Accessible" sign in addition to the standard blue official Georgia accessible parking sign.
Table 4-1. Minimum Number of Accessible Parking Spaces.
Minimum Number of Accessible Parking Spaces
2010 Standards (208.2)
Total Number of (Column A) Mininum Number
Parking Spaces Minimum Num-of Van-Accessible
Provided in her of Accessible Parking Spaces
Parking Facility Parking Spaces (1 of six
(per facility) (car and van) accessible spaces)
1 to 25 1 1
26to 50 2 1
51 to 75 3 1
76 to 100 4 1
101 to 150 5 1
151 to 200 6 1
201 to 300 7 2
301 to 400 8 2
401 to 500 9 2
2% of total parking
500to 1000 provided in each lot 1/6 of Column A*
or structure
1001 and over 20 plus 1 for each 1/6 of Column A* 100 over 1000
*one out of every 6 accessible spaces
22
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Temporary Parking
Accessible parking spaces should be located where the surface is firm and stable. Dirt should be hard and compact and grassy areas closely cut to ground level. Loose sand, gravel, and tall
grass are too difficult to travel across for many people using wheelchairs or those who walk with
difficulty. Sites that become slippery or muddy when wet will not be usable by everyone. If it is possible to find a paved lot with an accessible route, locate accessible parking there. You may need to place plastic or rubber matting over unstable natural surfaces to make them navigable
for short distances.
As with all accessible parking, those designated in temporary lots should be level and near
accessible entrances. The space should be laid out in accordance with the Standards and
identified with the accessibility symbol. Use crowd control fences, traffic cones, and/or similar barricades to set aside accessible parking areas, and designate each space with a sign
displaying the accessibility symbol. Create an accessible route from the parking access aisles to
the event entrance.
People using wheelchairs should not have to travel behind parked cars or cross vehicular traffic lanes. If this is unavoidable, the pedestrian route (especially where the route crosses traffic
lanes), access aisles, and parking spaces should be clearly defined. Methods and materials to
use include chalk or aerosol paint, ropes and stanchions, crowd control fences, and barricades at key points.
If an existing passenger loading zone lacks curb ramps, block a portion of the area off and use a portable curb ramp. Temporary passenger loading zones can be created by blocking off areas
along streets and driveways or in parking lots. If the temporary passenger loading zone is
located away from the event entrance, provide directional signage and an accessible route to the location.
When there is no
accessible parking, an
existing space can be
temporarily used as
an access aisle to
make the spaces on
either side of the aisle
accessible.
�-----Accessible
parking sign
Portable
curb ramp
r--n-----Traffic cones are
used to block /7 off temporaryff access aisle.
Figure 4-2. Temporary Accessible Parking with Accessible Route
4.0 Access to Programs and Services 23
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Accessible Pedestrian Routes
Title II of the ADA requires state and local governments to ensure that their public programs and
services are accessible to people with disabilities. Program access in public facilities requires
that an accessible pedestrian route connect facility site arrival points such as parking, passenger loading areas and on-site bus stops to an accessible entrance to the facility and to the primary
function areas of the facility.
The accessible pedestrian route may also be referred to as the accessible path of travel. In new
construction, its location shall coincide with the path of travel used by the general public and
connect to the main facility entrance. It includes the access aisle adjacent to accessible parking spaces or passenger loading areas, ADA compliant curb ramps and an accessible sidewalk
that connects to an accessible entrance. The remediation, renovation and new construction of
pedestrian routes must be compliant with the 2010 ADA Standards unless technically infeasible.
Within an accessible pedestrian route, changes in level greater than 1/2 inch beveled or 1/4
inch perpendicular in height are not accessible. Changes in level such as curbs or lifts in the sidewalk must be ramped or ground down to provide an accessible route. Curb ramps at
parking must be comply with the 2010 ADA Standards and not encroach on the access aisle.
Curb ramps at Transit Facilities must comply with the FTA ADA Standards.
If the terrain is excessively sloped, the site arrival points and the sidewalk must be located and designed to reduce the slope and ensure accessibility. Longer ramps, level landings and
switchbacks may be used to reduce the slope of a pedestrian route.
When primary function areas are renovated in existing facilities, up to 20% of the total project
budget must be allocated to the cost of providing an accessible pedestrian route. If the cost of
complete compliance with the 2010 ADA Standards exceeds 20%, or technical infeasibility does not permit full compliance, compliance must be achieved to the greatest extent possible.
Figure 4-3. Accessible Pedestrian Routes from Site Arrival Points
4.0 Access to Programs and Services 24
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Accessible Entrances
New construction and renovations are required to have entrances that meet the 2010 ADA
Standards for Accessible Design. In renovations to existing facilities, accessible entrances and an
accessible path of travel to primary function areas that are altered is required but is limited to 20%
of the cost of the renovation. Entrances must meet the 2010 Standards when entrances are
newly added to a facility or as part of a facility addition or if an existing entrance is altered and no
fully compliant entrance already exists. Existing entrances that were constructed or renovated
prior to March 15, 2012 and are compliant with the 1991 Standards and UFAS are not required to
comply with the 2010 Standards.
Remediated or new entrance ramps must meet the 2010 ADA Standards and be a minimum
of 36 inches wide and have a running slope that does not exceed 1 :12. Entrance landings
must accommodate door maneuvering clearances as well as landings for provided ramps.
Ramp runs may not exceed 30 feet. Ramps with a height greater than 6 inches must have
ADA compliant handrails.
In new construction, at least 60% of public entrances must be accessible in addition to at least one
of the entrances directly serving each of the tenancies, parking facilities, pedestrian tunnels and
elevated walkways. "Public entrances" include all entrances including employee entrances. Those
that are restricted or that are used exclusively as service entrances are exempt. If entrances are
restricted to certain occupants on a controlled basis, at least one must comply in addition to public
entrances required to be accessible. This applies to those entrances where entry access is verified
by security personnel and is strictly limited to certain occupants, but no one else, including guests
or companions of authorized individuals.
Clear IMdth (§405.5) 36" min. (between �ading edge of handraits)
Alterations (§405.2) Permitted running slopes where space is limited. 1·1omax (6" max rise) or 1:8 max(3" max rise)
Figure 4-4 ADA Compliant Entrance Ramp
4.0 Access to Programs and Services
Wet Condilions (§405.10) /JJndings must be designed to prevent the accumulation of water.
25
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Accessible entrances must be a minimum of 32 inches wide and have a threshold that is no higher the
1/2 inch if beveled or 1/4 inch if unbeveled. Older buildings with higher thresholds will require the addition of a ramp or the remediation of the threshold in order to permit persons in wheelchairs to enter
the facility. If there are no space limitations, the ramp slope must not exceed 1: 12 with a ramp length
equal to 12 inches for each inch of rise. Where space is limited, rises no greater than 3 inches must have a slope no greater than 1 :8, and rises no greater than 6 inches must have a slope no greater than
1 :1 O.
If there is a front approach to the pull side of the door, there must be a minimum of 18 inches of maneuvering clearance beyond the latch side of the door and at clear floor space with a depth of at
least 60 inches in front of the door. If there are a series of doors, there must be a minimum of 48 inches between the swing of each door.
Door hardware must be operable with one hand and not require tight grasping, pinching or twisting of the wrist. Traditional door knobs are not ADA compliant and must be replaced with lever, loop or push
hardware. Door hardware must be no less than 34 inches and no greater than 48 inches above the
floor or ground surface.
If mats or carpets are provided at an entrance door, they must not be higher than 1/2 thick and must be
securely attached to minimize tripping hazards. Mats or carpeting should be secured at the edges or removed if they are likely to shift or are too thick.
ClearWfdth
32" min.
Manual Controls must comply as operable parts if provided
'Thntshold 1Umax. high (beveled if above 114")
DoOIS in Series 48" min. separation required between lbe_�«ooorua�
Figure 4-5. ADA Compliant Entrance Door
4.0 Access to Programs and Services 26
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
4.0 Access to Programs and Services
Signage
All required signage is required to have high contrast text and meet the ADA Standards for text
height. When not accompanied by Braille, the required minimum height of visual characters is
determined by the horizontal viewing distance. Required signage includes accessible parking
signage, directional signage, entrance doors, exit doors, areas of refuge, elevators, restrooms,
bathing rooms, check-out aisles, TTYs, telephones and assistive listening devices.
Each accessible parking space must be designated by the standard blue reflective Georgia
accessible parking sign. The sign is required to include the words "Permit Parking Only",
"Tow Away Zone" and the ISA.
Georgia code requires that each sign be located 80 inches from the ground, which is a more
restrictive standard than the ADA Standard of 60 inches. All van accessible spaces must be
designated with a standard "Van Accessible" sign. Additional signage that reserves spaces for
non-ambulatory persons or reserves spaces for employees who have been granted job
accommodations are permitted.
If the main facility entrance is not accessible, directional signage indicating the location of the
nearest accessible entrance are required, and the accessible entrance door must be marked with
the ISA. Directional signage should be located near site arrival points such as parking.
Additionally, all inaccessible entrances must be marked by a directional sign indicating the
location of the nearest accessible entrance.
All permanent rooms including restrooms must have ADA compliant signage. High contrast
raised lettering and numbers improve visibility for persons with low vision. Braille shall be
located below the entire text.
Room signs must be located on the wall adjacent to the latch side of the door. If there is
insufficient space, it must be located as close as possible on the adjacent wall. Tactile signs shall
be located a minimum of 48 inches from the floor and a maximum of 60 inches from the floor.
. 6-
ACCESSIBLE ENTRANCE
Figure 4-6. Directional Sign with ISA
27
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
5.0 Emergency Shelters
Accessible Emergency Shelters
The Emergency Management page on the City of Augusta website outlines what will happen in
the unlikely event a County evacuation order is issued. An evacuation order would specify the
perimeters of the area to be evacuated as well as directing residents to available shelters.
Residents of areas not in the defined area might be directed to stay where they are (shelterin-
place). Augusta partners with the Red Cross and other agencies in the event of an emergency.
The ADA requires that emergency sheltering programs must not exclude or deny benefits to
people with disabilities. Before designating a facility as an emergency shelter, emergency
managers and shelter operators need to determine if it is accessible. Elements such as a shelter's
parking, walkway to the entrance, entrance, toilets, bathing facilities, drinking fountains, sleeping
area, food distribution and dining quarters, first aid/medical unit, emergency notification system,
and other activity and recreation areas need to be examined for barriers. Non-accessible facilities
can be made accessible by using temporary measures stored on site and readily available for use
in the event an emergency occurs. For guidance on emergency shelter accessibility, please see
the Department of Justice's "ADA Checklist for Emergency Shelters" at www.ada.gov/pcatoolkit/
chap7shelterchk.htm.
Equal access requires advance planning, and to be effective requires at least two steps: (1)
identify the disability-related needs of the residents and visitors likely to be housed in a shelter,
and (2) make the advance arrangements necessary to meet those needs in the event an
emergency or disaster strikes.
Augusta has numerous facilities that have been identified and equipped to serve as shelters.
These locations are not published in advance as many factors will determine which shelter(s)
would be opened. Some of these factors include the size and severity of the disaster, the location
of the disaster area, and the numbers of people requiring shelter. When the determination is
made as to which shelter(s) to open, the community will be informed via traditional media, the
County's website, if necessary the Emergency Notification System.
All 30 designated shelters have auxiliary power provided by generators and have ADA accessible
parking, accessible pedestrian routes and accessible entrances. All but 3 have wheelchair
accessible restrooms and 14 have accessible shower facilities. Shelters with accessible restroom
and shower facilities and refrigeration equipment are necessary for individuals who are disabled
or take medication which must be refrigerated.
Planning and training of shelter staff must be undertaken to ensure that individuals with mobility
impairments are sheltered in facilities with accessible restrooms and shower facilities. Persons
with task trained service animals, must be permitted to bring their service animal with them to the
emergency shelter. A service animal is a dog or miniature horse that has been individual trained
to perform tasks on behalf of their handler with a disability. Service animals provide assistance for
blindness, physical impairments, seizure disorders, diabetes, deafness and post-traumatic stress
disorder. Individual's with service animals may only be asked whether the animal is a trained
service animal and what trained task it performs for its handler.
5.0 Emergency Shelters 28
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
6.0 POLLING PLACES AND VOTING
Polling Places
Title II of the ADA requires state and local governments to ensure that polling places are accessible
to people with disabilities. Some Augusta-Richmond County polling places are not owned or
operated by the City of Augusta but are owned or operated by other public entities subject to Title II
or by public accommodations subject to Title Ill or by religious organizations that are exempt from
the ADA, but may be subject to state or local accessibility codes.
Before designating any new polling place, the City will survey the polling place to determine
whether it has any barriers to access by people with disabilities in the parking, exterior route to the
entrance, entrance, interior route to the voting area or the voting area. All current polling places
must also be evaluated to ensure that they are accessible. If the City owns the polling place, all
barriers must be removed before the location is used as a polling place. If a previously accessible
location becomes inaccessible and there is not time before Election Day to remove the barrier or
the City does not own the polling location, temporary measures may be used to make the polling
place accessible on Election Day.
The Department of Justice's ADA Checklist for Polling Places is intended as a guideline for
evaluation the accessibility of polling places. The ADA Checklist for Polling Places is based upon
the 201 O ADA Standards for Accessible Design which is the current standard for accessible
facilities. Voting facilities that were built or renovated prior to the effective date of the 2010 ADA
Standards or the 1990 ADA Standards or are owned an operated by other entities, such as
churches, may not meet either of these standards. With this in mind, the ADA Checklist for Polling
Places also provides a list of temporary measures that may to be used to make polling places
accessible on Election Day.
It has been a long standing policy of the Richmond County Board of Elections that all facilities are
evaluated for accessibility prior to being selected for use as a polling place. A comprehensive self-
evaluation of all current Augusta - Richmond County polling places was completed in 2018 using
the ADA Checklist for Polling Places as a guide. The majority of the 42 current polling places are
located in churches or recreation centers. All polling locations were surveyed for Priority 1
accessibility which includes parking, the route from parking to the entrance and the building
entrance and for interior access to the voting area as required.
In 2018, one polling location at a recreation center required the immediate installation of a
threshold ramp and one located at a library required remediation of public sidewalk curb ramps
before the November election. Temporary measures approved by the U.S. Department of Justice
were used to improve accessibility at polling places in facilities that are not owned by Augusta,
Georgia. Temporary remediation measures include adding parking and directional signs, marking
access aisles, adding door buzzers and placing rubber mats over uneven concrete. Two locations
will be moved to more accessible facilities prior to the first 2020 elections.
6.0 Polling Places and Voting 29
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Voting Access
Title II of the ADA requires that all polling places, voter registration and voting must be accessible
and enable citizens with disabilities to vote alongside their neighbors at their assigned polling place
on election day if they so choose. Voting equipment and voting areas of facilities must allow voters
with disabilities to vote independently with the same privacy that is afforded other voters whenever
possible. Voters with disabilities must be provided assistance with casting their vote when they are
unable to vote without assistance. Absentee or advanced voting is not acceptable as an alternative
to making polling places accessible.
All Richmond County poll workers receive annual training on disability etiquette and the use of the
accessibility kits that are provided to each polling place. Accessibility kits include signature guides,
headsets and input devices for visually impaired voters to independently cast their votes. Chairs
and priority voting is provided to individual voters who may not be able to stand in a line to wait to
vote. Each polling location has wheelchair accessible voting booths that allow the voting equipment
to be lowered to chair height.
In the rare and unforeseen circumstance that a polling location is not ble to be made accessible on
Election Day, the City is required to apply the Title II Program Accessibility provisions and must
provide alternative methods to in-person voting that are effective in making voting accessible while
giving priority to those methods that offer voting in the most integrated setting appropriate. The DOJ
has identified possible alternative methods including being reassigned to an alternative polling
location or curbside voting. Currently, Georgia does not permit curbside voting for citizens with
disabilities.
Although not required by Title II of the ADA. as part of the self-evaluation of voter access, each
polling place was evaluated in relationship to the availability of demand responsive transit services
to that facility. Demand responsive transit services provide curb-to-curb service for individuals who
cannot use fixed route transit or when accessible sidewalk or bus stop infrastructure is lacking. All
current polling places were determined to be within the areas served by Augusta Transit's FTA
compliant Complimentary Paratransit services, the Section 5310 Enhanced Transit Services for
Seniors and Individuals with Disabilities or the Section 5311 Rural Transit/Richmond County Transit
services that go to Blythe and Hephzibah.
Additionally, the Richmond County Board of Elections and Augusta Transit worked together to
inform voters with disabilities of the availability of public transit services to the polling locations.
Expedited procedures for Complimentary Paratransit eligibility for election day transportation
services to the polling places were put in place. Transit riders with disabilities were made aware of
the availability of feeder paratransit services from bus stops to the polling places in locations where
the distance from the bus stop to the polling location or the lack of accessible sidewalks between
the bus stop and the polling location creates a barrier for users of fixed route transit services. The
paratransit feeder service also provides accessibility in locations where there is not a sidewalk
present at the bus stop or connecting the bus stops to the site of the polling facility forcing
pedestrians with disabilities to use the shoulder of the road.
6.0 Polling Places and Voting 30
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
7.0 PROW PEDESTRIAN FACILITIES
Introduction
Accessible sidewalks allow people with disabilities to participate in the community and to
access city services and facilities. Where sidewalks are provided, public agencies are required
to ensure that continuous, unobstructed and accessible sidewalks are maintained in operable
working condition. A formal written process for receiving input from people with disabilities
regarding the accessibility of sidewalks, including requests to add curb ramps at particular
locations, is required. The ADA does not require installing sidewalks where none exist, but it
does require a process for responding to requests for sidewalk maintenance and the addition of
curb ramps on existing sidewalks used by people with disabilities. The DOT and GDOT require
that pedestrian facilities and pedestrian access to bus stops shall be part of road construction
and bus stop pad construction projects.
The ADA requires public entities to ensure that facilities which are newly constructed or for
which alteration began after January 26, 1992, are readily accessible and usable by people with
disabilities. Title II, Subtitle B (implemented by the Department of Transportation) is intended to
clarify requirements for public transportation activities, whether or not federal financial
assistance is involved. Accessibility requirements for entities that receive federal financial
assistance is addressed under Section 504 of the Rehabilitation Act of 1973 and is not limited to
the entities' federally funded projects." In 2013, a DOT and DOJ Joint Technical Assistance
Memorandum and associated trainings were issued to provide clarification that road
resurfacing projects trigger the addition and remediation of curb ramps at all intersections
resurfaced when a sidewalk is present. This requirement is applicable whether or not the
resurfacing project is federally funded. Further requirements and exclusions may be found in
the 2015 Questions and Answers Supplement to the DOT/DOJ Joint Technical Assistance
Memorandum that may be found at: www.ada.gov/doj-fhwa-ta-supplement-2015.html
The United States Access Board (Access Board) is the federal agency responsible for
developing and maintaining accessibility guidelines and standards. The Access Board has
developed new guidelines for public rights-of-way. The proposed Public Rights of Way
Accessibility Guidelines (PROWAG) have gone through the public comment period and were
expected to become enforceable federal regulations in 2017, but have been delayed indefinitely.
Both the FHWA and GDOT have adopted PROWAG as best practices. Until PROWAG is
signed into law and enforceable, the Department of Justice has left it up to local governments
to choose between using either PROWAG or the 2010 ADA Standards as the standards used
to meet the requirement that renovated, remediated or new sidewalks, on-street parking and
passenger loading area in the PROW are accessible.
In addition to these two standards, the DOT ADA Standards and Regulations provide the
required standards for the renovation and construction of transit facilities including bus stops.
The 2010 ADA Standards, the 2006 DOT ADA Standards and the most current version of
PROWAG may be found online at www.access-board.gov.
In response to an FHWA request for an ADA Transition Plan of Augusta's sidewalks and bus
stops, an ADA Self-evaluation and Transition Plan (SETP) of the Augusta, Georgia PROW
pedestrian facilities was competed in 2015-2016 by Cranston Engineering. The 2016
ADA SETP document may be found online at www.augustaga.gov/243/accessibilityADA.
The applicable state and federal Accessibility Standards and the 2016 ADA SETP findings
are provided in this section of the update.
7.0 PROW Pedestrian Facilities 31
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Public Rights of Way (PROW) Requirements
The ADA, 28 CFR (Code of Federal Regulations) 35.151 requires that public entities must ensure
that facilities that are newly constructed or renovated after January 26, 1992, are readily accessible
to and usable by people with disabilities. Features of the PROW such as public sidewalks,
crosswalks, on-street parking and bus stops are considered public facilities and must meet the ADA
Standards that are or were in effect at the time they are or were constructed or renovated.
Maintenance of PROW Infrastructure Accessibility
The ADA includes a requirement that the accessible features of public facilities must be maintained.
ADA regulations have been established to ensure that sidewalk accessibility is maintained and
improved in conjunction with adjacent road and bus stop projects. The maintenance and
construction of bus stop pads triggers the requirement that the bus stop must connect to an
accessible pedestrian route including curb ramps. The DOJ and DOT have provided a joint
statement that when roads are resurfaced, whether or not federal funds are used for the project, the
sidewalks adjacent to the road must have curb ramps that meet the ADA Standards.
Budgeting for sidewalk maintenance and the required improvements in accessibility that are
triggered by road resurfacing and the installation of bus stop pads is necessary for complying with
federal and state PROW requirements. An inspection and maintenance schedule should be
established for all public sidewalks. Funding for the maintenance of sidewalks and curb ramps and
to respond promptly to complaints/requests for accessibility maintenance should be established.
Maintaining Sidewalk Accessibility During Construction
Where accessible pathways are blocked or detoured during building or sidewalk construction, safe
alternative accessible routes must be provided. These alternative routes should comply with MUTCD
for pedestrian access routes by providing barricades and channelizing devices.
Construction contracts should include assurances that pedestrians are provided with a safe,
continuous, compliant accessible path (or paths) around work sites and separated from traffic. Safe
separation of pathways around the work would of course also need to be provided for bicyclists and
motorized vehicles; both ADA-mandated and other paths would all need to be maintained throughout
the project.
Local PROW Ordinances
State and local ordinances provide a way to make the public aware of the requirement to manage and
enforce the accessibility of sidewalks, bus stops and on-street parking. Local ordinances are
becoming increasingly necessary to keep sidewalk pedestrian paths clear of furniture, trash
receptacles, bikes and scooters. Access to buses using a ramp or lift at the curb is blocked if cars
and vehicles are permitted to be parked in the passenger loading zone at bus stops. Local
ordinances can strengthen the enforcement of Georgia State disabled permit parking codes which
have a minimum fine of $100 per violation for cars parked illegally in the space or the adjacent
access aisle. Disabled residents who must rely upon on-street parking that is in short supply may
benefit from a local ordinance that allows them to request a disabled permit space be located in front
of their residence to ensure that they can park near their home.
7.0 PROW Pedestrian Facilities 32
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Sidewalk Accessibility
The total amount of sidewalk evaluated in the
2016 SETP was approximately 234 miles.
During the inventory process, the sidewalks
were evaluated in sections. These sections
were typically, from intersection to intersection
or "block face". When there was a change in the
type of sidewalk, missing sections, or extreme
condition change a new section would be
created in the database to represent this
changed condition.
Obstructions Figure 7-1. Sidewalk Clearance Width.
Obstructions such as furniture and signs that protrude into the pedestrian space reduce the width of
the sidewalk or the clearance height of the pedestrian route. A clear width of at least 36 inches must
be maintained to provide an accessible path. Street signs and low hanging branches must be kept
above a minimum height of 80 inches from the ground.
There are many different types of obstructions ranging from movable obstructions to utility posts and
fire hydrants. Obstructions such as overgrown shrubbery, seating, bikes, electric scooters and trash
receptacles narrow the travel way and create hazards for people with visual impairments and
barriers to access for wheelchair users.
Construction work that obstructs or closes a sidewalk shall require that an accessible detour or
diversion sidewalk and a cane-detectable barrier to restrict pedestrian access be installed.
An obstruction that protrudes into a path such as low hanging branches, pole signs or awnings can
be hazardous for people with visual impairments due to the difficulty of detecting them.
Table 7-1 shows a summary of the fixed obstructions observed on the sidewalks.
Table 7-1. Sidewalk Obstructions Observed.
Number Percentage of Total Obstruction Type
Fire Hydrant 17 6.51%
Mail Box 2 0.77%
Pedestrian Signals 4 1.53%
Sign 11 4.21%
Other 4 1.53%
Utility Pole 204 78.16%
Tree 19 7.28%
Total Fixed Obstructions 261 100.00% Figure 7-2. Utility Pole Obstruction
7.0 PROW Pedestrian Facilities 33
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Changes in Level (Heaves)
The smoothness and levelness of sidewalk
surfaces has a significant impact on sidewalk
accessibility. People who use wheelchairs,
crutches, canes, or walkers are particularly
sensitive to tripping hazards. Abrupt changes
in level can be painful or inaccessible for
those individuals who utilize wheel chairs or
other mobility devices. People with mobility
impairments need a stable and regular
surface that is unimpeded by large cracks or
changes in the level of sidewalks.
Figure 7-3. Maximum Vertical Height Changes.
Changes in level are defined as vertical height transitions between adjacent surfaces or along the
surface of a path. Changes in level caused by raised sections of sidewalk are referred to as heaves.
These heaves can be up to .25 inch before remediation is necessary. Heaves larger than 0.25 but less than
0.5 inch can be ground to a 1: 1 slope. Any heaving greater than 0.5 inch should be ground or patch repaired
to a level that does not exceed 8.33%.
Heaving can affect different kinds of sidewalk surfaces. Concrete sidewalks are more rigid and whole panels
usually move as separate units creating problems at joints. Asphalt is less rigid than concrete allowing the
surface to deform more in response to heaving. This can lead to an uneven surface caused by deformities
and cracking of the asphalt.
For the purpose of the SETP, a section of sidewalk is defined as the length of sidewalk between two
intersections. The inventory analysis shows that there are 897 sections of sidewalk that have a vertical
cracks more than 0.25 inch. Table 4-2 illustrates the amount of sidewalk sections that have areas of large
vertical cracking.
Table 7-2. Raised Sections Observed.
Vertical Crack Total# of Height Sections
0.25" -0.5'' 148
0.5"-1" 115
.75" -1" 63
>1"571
Total 897
Figure 7-4. Heaving/Raised Sidewalk.
7.0 PROW Pedestrian Facilities 34
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Grade (Running Slope)
Steep grades pose a barrier for many
pedestrians with mobility impairments, but
can be dangerous for wheelchair users.
Grade or running slope is defined as the
slope parallel to the direction of the travel
way. It is calculated as a percentage of
vertical change divided by the horizontal
distance. The grade of the sidewalk affects
the speed and braking control of powered or
manual chairs and excessive slope makes a
pedestrian route inaccessible for manual
wheelchairs.
Table 7-3 provides the percentage of
sidewalks at various grades across 233.8
miles of sidewalks.
Unless the result of topography, sidewalk
slopes may not exceed 5%. Under certain
conditions, the city is limited by site
constraints for construction and
remediation of sidewalk and curb ramps
that can meet ADA Guidelines.
Figure 7-5. Steep Grade due to Topography.
In these instances, the slope of the accessible pedestrian route may exceed the maximum
allowable slope of 5% because of topography, but the slope of the sidewalk must not exceed the
grade of the roadway. Installing level landings at incremental distances is one way to improve the
accessibility of steep sidewalks due to topography. Wider sidewalks allow wheelchair users to
travel in wide arcs to reduce their speed or reduce the effort required and are considered best
practice.
Table 7-3. Grades Observed.
Grade Category Length in Miles Percentage of total
Passing < 5.0% 193.9 82.94%
5.1%-8.33% 30.6 13.08%
8.34%-10% 5.0 2.14%
10.1 % -12.5% 2.4 1.03%
12.6% + 1.9 0.82%
Total 233.8 100.00%
7.0 PROW Pedestrian Facilities 35
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Cross Slope
Cross slope is defined as the slope that is measured perpendicular to the travel way. This
percentage is defined by calculating the percentage of vertical change divide by the horizontal
distance. The ADA requires that sidewalk cross slope may not not exceed 2%.
Excessive cross slope is a concern for pedestrians who use scooters, wheelchairs, walkers, or
crutches. The excessive cross slope requires a pedestrian with a mobility device to use extra
strength to fight the slope and increases the risk of tipping the device over.
The results of the survey are shown in Table 7-4. This table shows that only 46.5% of the
sidewalk sections evaluated meet the accessibility standards for cross slope.
Table 7-4. Cross Slopes Observed.
Cross Slope Percentage of Category Length in Miles Total
Passing< 2% 108.7 46.50%
2.1%-4% 80.8 34.54%
4.1%-6% 27.9 11.94%
6.1%-8% 7.8 3.32%
8.1%-10% 4.2 1.79%
10.1% + 4.5 1.92%
Total 233.8 100.00%
Figure 7-6. Steep Cross Slope.
Figure 7-7. Cracked and Failing. Figure 7-8. Overgrown Vegetation.
7.0 PROW Pedestrian Facilities 36
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Curb Ramp Accessibility
This section presents the findings of approximately 4,746 missing and existing curb ramps. Well-built
and placed curb ramps improve the connectivity and make sidewalks accessible to more people.
They also improve the safety of citizens by allowing easy access to the sidewalk for pedestrians.
When curb ramps are not present, people who use wheel chairs are not able to access the PROW
facilities.
Title II of the ADA requires state and local governments to make access at road crossings accessible
to people with disabilities by installing curb ramps. These curb ramps should comply with PROWAG
and GDOT design standards for width, slopes, placement and other attributes.
Per GDOT Design Policy Manual, grades steeper than 12.5% on a curb ramp cannot be used by
most pedestrians with disabilities. Likewise, steep gutter slopes can make it difficult or impossible for
a person in a wheelchair to make the transition between the ramp and the street.
Missing/Existing
There are two categories of curb ramps missing and existing. At each of the 3,214 existing curb
ramps, a field technician evaluated it for 12 different attributes. The categories included grade, cross
slope, flares, transitions, landing panels, and detectable warnings as described in the ADAAG
guidelines.
Figure 7-9. Missing Curb Ramp.
An additional 1,533 curb ramps were captured during
the PROW evaluation. The locations of the missing
ramps were geographically located along routes
already included in the survey. The ability to quantify
the amount and immediate need for each of these
missing ramps locations will be a step used in the
transition planning for upgrading the areas that need
PROW facilities.
Gutter Lip and Obstructions
The gutter lip is the transition between the curb ramp
gutter and the road. This transition from road to ramp
should be flush and free of level changes and cannot
have a vertical crack of more than 0.25 inches. Large
vertical changes can cause the front caster of a wheel
to impede the momentum needed to propel a
wheelchair up a ramp. The survey found 365 ramps
with gutter lip transitions that had more than 0.25-inch
gap.
Other obstructions found during the survey included
vertical and horizontal obstructions. These type of
obstructions included utility poles,
7.0 PROW Pedestrian Facilities
Figure 7-10. Uneven Gutter Transition.
37
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
cracks in the curb ramp from heaving and items protruding into ramp or other obstructions that make
the ramp hard to traverse. There were 178 ramps with these type of failings.
Grade (Running Slope)
adjoining surface maximum slope
20 ,.,_. ___ 1 -,----J ( z � curb ramp slope
Grade or running slope
is measured parallel to
direction of travel.
ADAAG requires ramp
grade to measure
8.33% or less for all
ramps and a running
slope of no more than
Figure 7-11. Ramp-Gutter Transition.
5% for any adjoining gutter. When one or the other is more than the recommended amount the
transitional point becomes impossible to maneuver and can cause wheel chair wheels to become stuck.
Therefore, both DOT and DOJ require that curb ramps that have excessively steep slopes, must be
remediated to meet the standards for accessibility when they are are within the intersections of a road
resurfacing or improvement project.
Table 7-5 provides a summary of the results from the survey for both ramp and gutter grade. This
summary shows 963 ramps are steeper than the recommended 8.33% and 1,215 gutter transition
greater than the required 5% slope.
Table 7-5. Curb Ramp Slopes Observed.
Running Slope
Value Ramp Gutter
5% or Less 1297 1999
5.1% -8.33% 954 666
8.34%-10% 400 227
10.1 % -12.5% 302 166
12.6% + 261 156
Total 3214 3214
Cross Slope
Cross slope is measured for the ramp gutter and ramp panel. It is measured perpendicular to the path
of travel. Excessive cross slope can decrease the stability for disabled pedestrians and increase the
risk of tipping over. The required cross slope for a curb ramp is no more than 2%. Excessive cross
slopes must be remediated to meet the standards for accessibility when they are within the intersections
of a road resurfacing project.
Table 7-5 summarizes the number of failing ramps for both gutter and ramp cross slope. There
were 1717 ramp cross slopes found non-compliant with an additional 1181 gutter cross slopes
found to be non-compliant.
6.0 PROW Pedestrian Facilities 38
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Table 7-6. Curb Ramp Cross Slope.
Cross Slope Ramp Gutter
2% or less 1496 2032
2.1% -4% 834 702
4.1 % -6% 467 283
6.1 o/o -8% 228 106
8. 1 o/o - 1 0%95 56
10.1 o/o + 93 34
Figure 7-12. Non - Compliant Curb Ramp.
Detectable Warning Surfaces
Detectable warning surfaces (DWS) are raised tactile warning system placed on curb ramps to
give sight impaired pedestrian a visual and tactile cue that they are about to enter a street.
Detectable warning devices are required on all curb ramps at street intersections and on curb
ramps that are part of transit facilities. DWS may be used on curb ramps at other locations.
DWS must line up with each of the crosswalks unless existing physical constraints require a
single diagonal DWS.
The current standard for detectable warning
devices consist of a highcontrast color panel with
truncated domes. DWS are located on the
sidewalk curb ramps adjacent to the street gutter
or shoulder.
DWS must measure a minimum of 24" deep from
the back of the curb. and should be the full width of
the curb ramp. DWS are only required at public
streets and not required where the sidewalk
crosses a driveway. DWS are required on all curb
ramps at bus stops and in parking lots of transit
facilities.
The survey team found 1,289 curb ramps that were
non-standard because they did not have a
detectable warning system in place and found 44
of the 1,924 curb ramp DWS' to be in poor
condition or not up to current standards for contrast
or detectability.
7.0 PROW Pedestrian Facilities
Figure 7-13. Detectable Warning Surface.
39
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Ramp Flare Slopes
Ramp flare slopes are located on either side of a ramp to help mitigate the transition between
the ramp and the sidewalk. Ramp flares are not required on curb ramps when the transition
from the sidewalk to the ramp is not excessively steep and the ramp is sufficiently wide.
Ramp flare slopes greater than 10% are considered non-compliant. Of the 1,478 curb ramps
that had flare slopes, 855 were found to be non-compliant.
Curb Ramp Assessment Results
Table 7-7 shows the attribute surveyed for all 3214 existing curb ramps. It provides a summary
for the number of ramps that were found to have attributes non-compliant and the percentage
of ramps non-compliant.
Table 7-7. Curb Ramp Assessment Results.
Curb Ramp Feature Number Percentage
Non-Compliant Non-compliant
Gutter Lip 365 11.36%
Other Obstructions 178 5.54%
Ramp Running Slope 963 29.97%
Gutter Running 1215 37.82% Slope
Ramp Cross Slope 1717 53.44%
Gutter Cross slope 1181 36.76%
Detectable Warning 1289 40.12% Surfaces
Ramp Flare Slope 855 57.85% (1478*)
Ramp Landing Slope 227 7.07%
Ramp Width 28 0.87%
* number of ramps with flare slopes
Ramp Landing Panel
The ramp landing panel is the level area located at the top of a ramp that aligns with the
sidewalk. They are level transitions from the sidewalk to the ramp. They should have a
minimum size of 48 inches and are required at all ramp transitions. They are used to allow the
pedestrians to orient themselves either to continue on the sidewalk or to cross the
street and should be flat as possible. The survey team found of the 3,213 curb ramps reviewed
that 715 had landing panels that were non-compliant.
7.0 PROW Pedestrian Facilities 40
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Figure 7-14. Missing Curb Ramp.
Figure 7-15. Blocked Curb Ramp.
Accessible Pedestrian Signals
Title II of the ADA requires state and local governments to make pedestrian crossings accessible to
people with disabilities. Pedestrian signals must be accessible to persons who are in wheelchairs or
visually impaired. Pedestrian signals are used to provide indicators to allow for safe crossing of
pedestrians with visual or non-visual impairments. Audible pedestrian signals are required near
services and facilities that are used by persons with visual disabilities. Pedestrian signal timing may
need to be extended to permit extra time for individuals with disabilities and seniors to safely cross the
intersection. Signals near medical services, disability services and senior housing should be evaluated to
determine if sufficient time to clear the intersection is provided to these pedestrians.
To evaluate compliance with accessibility requirements, the following attributes were reviewed: the
presence of call buttons and at the correct height, the location of the call button in relation to the
pedestrian way, and if the signal had an audible tone.
7.0 PROW Pedestrian Facllltles 41
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Pedestrian Signal Assessment
During the PROW self-evaluation survey, 619 pedestrian signals were reviewed for
certain attributes about the pedestrian signal. The 619 pedestrian signalizations represent
approximately 131 signalized intersections throughout the City. Other types of signalized
pedestrian crossings were included in the assessment that do not occur at traditional
intersections, i.e. mid-block crossings.
Table 7- 8. Pedestrian Signal Results.
Number Non-Percentage Number Standard Non-Standard
619 251 40.55%
Signal Feature
Button Height
Audible 619 547 88.37%
Distance to
Back of Curb 619 159 25.69%
Distance to
Back of Walk 619 266 42.97%
The signalized intersections can be broken down into two major types, those with call
buttons or those without. The different type was noted in the assessment with those
with push buttons identifying and assessing the components for each signal location.
The survey assessed 519 signalizations with call buttons and 81 without out buttons.
Pedestrian Signall Assessment Results
The features assessed and scored
from section 4 included the height
of the push button, if it had an
audible assist, and location of the
call button. The summary in Table
4-9 provides information on the
number of noncompliant signals for
each type of attribute.
The locator tone or audible is a
recommended requirement that
should be used on all new or
refitted signalization. There are a
limited number in use on pedestrian
signals in the city; most are located
downtown on Broad Street.
7.0 PROW Pedestrian Facilities
Figure 6-16. Call Button Too Far Away.
42
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Accessible On-street Parking
On-street accessible parking allows people with disabilities who are impaired in their ability to walk
to work, shop, dine and enjoy entertainment in their community. Both GDOT and the FHWA have
adopted PROWAG. It should also be adopted at the local level. PROWAG ensures that sufficient
onstreet parking is provided and that it is safe and accessible. Federal and State accessibility
standards require that each permanent on-street accessible parking space must be designated by a
blue reflective sign with the International Symbol of Accessibility (ISA) posted a minimum of 60
inches from the ground and be adjacent to a curb ramp.
The 2016 survey identified 57 accessible parking spaces throughout the city. These were identified
by either paint or sign as a space that was intended to be accessible designated parking. Items that
were reviewed in the survey included the type of parking, the presence of a parking sign with the
ISA and curb ramp at the space, access aisle, slope of the space, any obstructions and the
condition of the road, gutter and ramp surface. Table 7-9 shows the results of the accessible
parking survey.
Table 7-9. Accessible On-Street Parking Survey Results
Number Accessible Parking Attribute Non-Standard Percentage
Access Isle 2 3.51%
Poor or No Markings 19 33.33%
Obstructions 2 3.51%
Slope 18 31.58%
Sign 16 28.07%
Ramp so 87.72%
Total number of Accessible Parking Spaces = 57 Figure 7-17. ISA Sign.
Figure 7-18. No Marked Access Aisle. Figure 7-19. No Curb Access.
7.0 PROW Pedestrian Facilities 43
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
The required number of marked or metered accessible spaces is shown in Table 4-11. PROWAG scoping
requirements are based upon the total number of parking spaces on the perimeter of a block face. Parallel
parking must be placed nearest intersection curb ramps. Angled parking must have an access aisle and
curb ramp as shown in Figure 4-20. The access aisle must be locate on the passenger side of angled van
accessible spaces. It is recommended that all single angled accessible spaces be designated as van
accessible and half of all double spaces.
Table 7-10. Minimum Number of Accessible On- Street Parking Spaces.
Total Number of Marked or Metered Parking Spaces on Minimum Required Number of Accessible
the Block Perimeter Parking Spaces
1 to 25 1
26 to 50 2
51 to 75 3
76 to 100 4
101 to 150 5
151 to 200 6
201 and over 4% of total
Twenty-four on-street accessible parking spaces were added on Broad Street in 2018- 2019, bringing the
total number on Broad Street to 37. Spaces were located at the beginning of each block and 2 were
added at the Augusta Common. Thirteen accessible spaces were added to Greene Street in 2018 - 2019.
An audit of the number of spaces on all streets from 5th to 15th and on Ellis Street is planned for 2020 to
determine the number of accessible spaces needed .
Figure 7-20. Accessible Angled On - Street Parking Spaces with Aisle and Ramp.
7.0 PROW Pedestrian Facilities 44
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Bus Stop Accessibility
As public facilities, bus stops must be accessible and connect to accessible sidewalks,
pedestrian ways or streets. Sidewalks are not required to be installed at bus stops or pads, but
the lack of a sidewalk forces wheelchair users to travel in the road and board from the road. If
the connecting pedestrian route is not accessible due to a lack of maintenance or sidewalk
curb ramps are non-compliant or missing, it must be remediated. Two compliant curb ramps
should be provided to provide access to bus stops near key facilities such as government
services, parks, retail establishments, health services and downtown.
Federal Accessibility Standards require all bus stops to have a firm and stable surface. The
boarding and alighting area connects the bus stop to the curb and shall be a minimum of 96
inches in length perpendicular to the roadway and a minimum of 60 inches wide parallel to the
roadway. The boarding and alighting area shall have a smooth and stable surface and a slope
perpendicular to the roadway of not more than 1 :48. Concrete bus stop pads are only required
where a sidewalk exists. If installed where there is no sidewalk, the bus stop pad must include a
center level boarding area and two (2) curb ramps that provide access to and from the shoulder of
the road.
The 2010 ADA Standards, GDOT and the FTA/DOT ADA Standards provide the accessibility
requirements for the design of bus stops and bus stop signs. Table 7-11 summarizes the amount
of non-standard features for the 76 bus stops with shelters surveyed. The GDOT Design Policy
Manual states requires that Transit accommodations shall be considered in all planning studies and
be included in all reconstruction, new construction, and capacity-adding projects that are located in
areas with any of the following conditions:
1.transit vehicles: on corridors served by fixed-route transit; and
2.pedestrian transit users: within a %- mile pedestrian catchment area of
an existing fixedroute transit facility (i.e., stop, station, or park-and-ride
lot). A catchment area is defined by a radial distance from a transit
facility per Federal Transit Administration (FTA) guidelines - this includes
crossing and intersecting streets.
Table 7-11. Sheltered Bus Stop Results.
Number Percentage
Feature Non-Compliant Non-Compliant
Boarding Area 46 60.53%
Boarding Condition 16 21.05%
Boarding Access 33 43.42%
Shelter Access 36 47.37%
Slope 15 19.74%
Bench 72 94.74%
Total Number of Bus Stop with Shelters = 76 Figure 7-21. No Boarding Access.
7.0 PROW Pedestrian Facilities 45
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
,r-60 min v I 1525 1 r-----,
I I I I I I I I I I I I I -==:&-I curb or vehicle
roadway edge
·-' t:. �--------=-------�
Figure 7-22. Dimensions of Bus Boarding and Alighting Areas
Bus shelters must provide a minimum 32" wide entrance and a clear floor area of 30" by 48"
for a wheelchair under the shelter. Benches must not block the clear floor space. Trash
receptacles, utility poles, and signs must not block the accessible route from the sidewalk to
the bus shelter or to the boarding and alighting area. The FTA ADA Standards require bus
stop boarding and alighting areas to be connected to streets, sidewalks, or other
pedestrian paths by an accessible route. Curb ramps to and from the shoulder of the road
must be provided if a sidewalk is not present.
Bus stop signs must meet the visual standards of the 2010 ADA Standards and FTA
ADA Standards for contrast and letter height and must be installed at a minimum height of 80".
=BENCH =
�
I I
� 32" --1 �32" --1
Figure 7-23. Accessible Bus Shelter
7.0 PROW Pedestrian Facilities 46
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Bus Stops Without Shelter
The other type of bus stop reviewed during the survey was bus stops with no shelter. Bus stops
without shelters are required to meet the same requirements for access to and from a boarding and
alighting area that is firm stable and meets the 2010 ADA Standard. Table 7-12 summarizes the
findings from the review of 512 bus stops with no shelter.
Table 7-12. Non-Sheltered Bus Stop Results.
Number Non-Percentage Non·
Feature Compliant Compliant
Boarding Area 476 92.97%
Boarding Condition 276 53.91%
Boarding Access 205 40.04%
Slope 78 15.23%
Bench 6 1.17%
Total 512 Figure 7-24. No Access.
In 2006, FHWA found the sidewalks in the City of Augusta to be non,;.compliant with the DOT
regulations for sidewalk and bus stop accessibility. FHWA subsequently requested the
submission of an ADA Self-evaluation and Transition Plan to include a survey of the accessibility
of sidewalks and bus stops and a timeline for remediating deficiencies. Recent DOJ Project Civic
Access settlement agreements have required municipalities to allocate 50% of all funding for
PROW improvements to improving access to public transit. In 2015, the Augusta Commission
approved $650,000 in SPLOST funding for improving bus stops with shelters, ADA compliant bus
stop pads, benches and lighting and additional $2 million to fund sidewalk accessibility
remediation.
In 2019, twenty-five bus stops near public services and medical services received new concrete
pads. All new bus pads connect to the existing sidewalk or additional accessible sidewalk was
added to provide an accessible route to and from the bus stop. All newly constructed bus stop
pads have an ADA compliant loading area that connects the bus stop pad to the street curb.
ADA compliant bus shelters with benches are to be replaced at 17 of these bus stops that had
nonaccessible shelters or lacked shelters. All new bus shelters ordered will provide a minimum
of 30" x 48" of clear wheelchair space under the shelter. Funding for additional bus stop shelters and ADA compliant bus stop and boarding pads is a priority.
New high visibility ADA compliant bus stop signs have been designed and will be
installed in 2019. The signs include high contrast lettering, and the words "Bus Stop"
and the route numbers will be a minimum of 2 inches tall to provide improved visibility at a
distance.
In addition to the accessibility requirements for bus stops, the FTA requires all fixed-route buses
to have ramps or lifts and be wheelchair accessible. When sidewalks or bus stops are not
accessible, wheelchair users and visually impaired citizens who would otherwise be able to
independently use the regular schedule-based fixed route bus service are forced to use the
more expensive Paratransit Service.
7.0 PROW Pedestrian Facilities 47
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Figure 7-25. No Access to Sidewalk or Bus Stop.
Figure 7-26. Worn Path.
Figure 7-27. No Access to Bus Stop.
7.0 PROW Pedestrian Facilities
In addition to accessible fixed-route
bus services, Augusta Transit provides
on-demand transit service to persons
with disabilities through FTA mandated
Complimentary Paratransit Services
within 3/4 miles of all bus routes. FTA
grant funded Rural Transit Services in
South Richmond County areas outside
of the regular fixed-transit and
paratransit service areas must also be
accessible to persons with disabilities.
Need for Sidewalk
When sidewalks are missing or
incomplete, disabled pedestrians are
forced to travel on the shoulder or turn
around or find an alternative route.
When sidewalks are absent transit riders
who use wheelchairs must reach the bus
stop using the road shoulder. On busy
corridors, a lack of continuous
accessible sidewalks creates a
dangerous and potentially deadly
situation.
According to AASHTO Policy on
Geometric Design of Highways,
"Providing safe places for people to walk
is an essential responsibility of all
government entities involved in
constructing or regulating the
construction of public rights-of-way."
The ADA does not require a sidewalk to
be installed where there is no sidewalk,
but it does require that if a sidewalk is
present, it must be made accessible.
The FTA ADA Standards do not
require that a sidewalk be installed at
bus stops, but it does require that
sidewalks present at bus stops must
connect to the bus stop and be
accessible in both directions to provide
equal access to the public
transportation service.
48
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
8.0 PROW Barrier Removal Plan
Introduction
The transition plan provides a guide to eliminate barriers present in the public right of way. This
consists of a barrier removal plan that provides criteria for prioritization, cost estimate, project
grouping, and a schedule of completion.
This transition plan is not intended to be a static document. There will be necessary changes,
upgrades, and priority adjustments as demand and budgets allow. The transition plan should be
monitored and updated annually to reflect changes in funding, project scope and timelines.
The Barrier Removal Plan outlines how to prioritize areas, group and schedule projects, and
maintain a living database. This plan is the culmination of the work done in the field, public
involvement, and city staff input. The intent of the plan is to provide a guide for the city to
prioritize remediation of non-compliant facilities.
Criteria for Prioritization
The federal requirement to bring pedestrian facilities into compliance with the current federal
accessibility standards whenever a road is resurfaced or whenever pedestrian and transit
facilities are renovated or constructed applies to all PROW projects regardless of whether project
funding is federal, state or local.
Priority 1 - Public Requests
Priority 1 will be to accommodate requests by individuals with disabilities for the remediation of
sidewalks and bus stops. Title II of the ADA requires the remediation of public sidewalks and bus
stops as a request for a reasonable accommodation by individuals. These requests should be
accepted and evaluated by the ADA Coordinator on a case-by-case basis. If determined to be a
reasonable accommodation to enable a person with a disability to access public transportation,
public services or public accommodations (private businesses), they should be remedied as
soon as possible. Funding to support promptly responding to citizen complaints of inaccessible
public services due to inaccessible public sidewalks or bus stops should be established.
Priority 2 - Public Access to Government Services
Priority 2 includes identified inaccessible sidewalks, pedestrian signals and bus stops that create
barriers to public transit and public services, public programs, medical services, veterans
services and employment. Title II of the ADA and Department of Justice and Department of
Transportation settlement agreements have consistently required Title II entities to make the
accessibility of sidewalks, curb ramps and bus stops that provide access to public transportation
and government services a priority for remediation.
Priority 3 - High Volume/High Barrier Areas
Based on the scores received from the barrier ranking analysis, these sections have high
activity scores and/or high barrier ranking scores and make up about 30 percent of the total
8.0 PROW Barrier Removal Plan 49
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
surveyed area depending on category. These areas have the highest potential to provide accessibility for
the largest number of citizens of the City of Augusta. They include the downtown area and areas near
schools. The Priority 3 study areas as ranked by barrier score based upon the 2016 SETP along with the
projected budgets and project start dates is provided in Appendix A. Additional projects will be added as
they are funded.
Costs, Funding and Implementation
Costs
The costs shown in Table 8-1 are direct costs and include labor, material, and equipment. These numbers
are used to provide a guide for estimation only. Every repair, replacement, or new feature contains its own
unique site specific needs. The estimated unit cost numbers were compiled from 2016 - 2019 Augusta Engineering Department Invoices and the 2016 SETP.
The 2019 cost for the renovation of bus stop pads ranged from $9,161 - $14,358 per pad including
removal of shelter, demolition of old pad, installation of a minimum 6' x 11' pad connected to both the
sidewalk and curb. At some locations, remediation of sidewalk accessibility including curb ramps was included.
Table 8-1. Construction Cost Estimates
Facility Type Cost Unit
Curb Ramp
Description
ADA Curb Ramp Each
Estimated Cost
$1950.00
Curb Ramp Repair Existing Curb Ramp Each $800.00
Curb Ramp Add Domes to Existing Ramp Each $475.00
Cross Walk Striped Crosswalk LF $12.00
Sidewalk 4" Concrete Sidewalk (new) SY $66.00
Sidewalk Concrete Demolition CY $387.00
Bus Stop ADA Compliant Bus Stop Shelter Each $6,000.00
Bus Stop Pad ADA Compliant Concrete Pad Each $10,000.0C
Features not included in these estimates because of variability and the minimal amount of features present are utility pole movement from sidewalks, additional accessible parking or
repair to accessible parking, and pedestrian railroad crossing facilities. There are specific
sites that include these items and will need to be coordinated/accounted for when these projects are selected for repair.
A 30% contingency cost was added to the projected budgets of all upcoming PROW projects listed in Appendix A. The contingency consists of the cost of mobilization, general
conditions, overhead and profit. the contingency does not include the cost of engineering
design, right-of-way acquisition or other costs that may arise in conjunction with projects.
Funding
Funding sources for completing the remediation projects needed to bring Augusta-Richmond County public facilities into compliance with the ADA may include
departmental budgets, county-wide budgets, state and local taxes and federal grants.
8.0 PROW Barrier Removal Plan 50
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
8.0 PROW Barrier Removal Plan 51
Planning and Development Linked
Some jurisdictions have passed local ordinances that require sidewalk improvements or curb ramp construction when the dollar value of a remodel project on a building exceeds a certain
amount. New development can be required to include sidewalks and curb ramps. Fines
collected for ADA parking violations can be used towards sidewalks and parking accessibility.
Developer Impact Fees
New developments place a strain on existing public facilities. Developer impact fees are paid by
developers to help cover the costs resulting from new construction and can be used to fund
pedestrian right-of-way improvement projects.
Special Local Option Sales Tax (SPLOST)
In November 2015, voters approved a local sales tax to provide $122,650,000 in funding
for infrastructure and facility improvements in Augusta-Richmond County. These SPLOST 7
projects included funding for road resurfacing, ADA remediation projects including sidewalk remediation, ADA compliant bus stop pads and the remediation of accessibility at
recreational facilities. SPLOST funded pedestrian improvements are identified in Appendix
A.SPLOST 8 projects are currently being identified and will be voted on in November 2020.
Georgia Transportation Investment Act (TIA)
In 2012, voters approved a 10-year one percent sales tax to fund regional and local
transportation improvements. Prior to the vote, projects were selected for each region’s
Approved Investment List. Seventy-five percent of collected revenue in each region is used
for construction of these projects. The remaining 25% is disbursed monthly to the regions’ governments for discretionary use on other local transportation-related efforts. Approved
Investment List projects are divided into three delivery bands. Projects must be in
construction by December 31 of the last year in each band: Band 1— 2013 to 2015, Band 2
— 2016 to 2019 and Band 3— 2020 to 2022. Current TIA Projects that include pedestrian
improvements are identified in Appendix A. New TIA projects for 2023 - 2032 are currently being identified and approved. The 10-year sales tax to fund these project will be voted on
in November 2021.
Transportation Alternatives Grant (TA)
The TAP grant is annual Federal grant funding to be used to improve pedestrian safety, pedestrian facilities, and pedestrian and transit accessibility. The state DOT allocates
these federal funds to the local MPO. The ARTS-MPO TAP grant has been awarded
to fund local projects such as the remediation of the sidewalks on Walton Way, James
Brown Blvd and Kissingbower Road. The grants require a 20% local match.
Accelerating Innovative Mobility (AIM)
Federal challenge grants which promote innovation and interagency coordination across
the DHS and FTA programs that may fund transportation services for people with
disabilities, older adults and individuals of low income. Selection criteria will include
innovation and encourage exploring new service models to provide more efficient and
frequent transportation services in both urban and rural areas.
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
8.0 PROW Barrier Removal Plan 52
Transportation Equity Act for the 21st Century (TEA-21)
Federal funds with specific set asides for pedestrian related projects. Most of the major
categories of funding in TEA-21 can be used to build or retrofit sidewalks, crosswalks, and
other accessible pedestrian facilities such as trails. There are also specific targeted
subcategories of projects. These funds are available through the federal Department of
Transportation.
Fixing Americas Surface Transportation Act Grants (FAST)
The FAST Act funds surface transportation programs—including, but not limited to, Federal-aid highways—at over $305 billion for fiscal years (FY) 2016 through 2020. It is the first long-term surface transportation authorization enacted in a decade that provides
long-term funding certainty for surface transportation. This summary reviews the policies
and programs of the FAST Act administered by the Federal Highway Administration
(FHWA).
Surface Transportation Block Grants (STBG)
The FAST Act eliminates the MAP-21 Transportation Alternatives Program (TAP) and replaces
it with a set-aside of Surface Transportation Block Grant (STBG) program funding for
transportation alternatives (TA). These set-aside funds include all projects and activities that were previously eligible under TAP, encompassing a variety of smaller-scale transportation
projects such as pedestrian and bicycle facilities, recreational trails, safe routes to school
projects, community improvements such as historic preservation and vegetation management,
and environmental mitigation related to stormwater and habitat connectivity. State STBG funds may also be available for other projects.
Community Development Block Grants (CDBG)
CDBG funds may be used for the acquisition, construction, reconstruction, rehabilitation, or installation of public improvements or public facilities. “Public improvements” includes,
but is not limited to, streets, sidewalks, water and sewer lines, and parks. CDBG funds
are grants from the federal Department of Housing and Urban Development and are
usually allocated at the county or city level. CDBG funds have been used for curb ramp construction by local jurisdictions for many years. Funds can be set aside for specific
improvements or be associated with larger projects.
Private Philanthropic Funding
Private philanthropies may provide funding for improving accessibility through specific high-
impact projects. Over the past 4 years, private funding has enabled the Housing and
Community Development Department to fund residential accessibility improvements to
individuals who needed wheelchair ramps, accessible bathroom modifications or other
improvements in order to live independently at their residences. Private funding has also
enabled Augusta Transit to fund public service media campaigns to inform the public of
improvements in bus accessibility and to provide transit training to individuals to enable them
to understand how to use Augusta Transit.
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Implementation Schedule
The ADA Title II regulations state that if a transition plan will take more than 1 year to fully
implement, it must contain interim steps towards compliance and must provide program
accessibility. Priority 1 requests for the removal of barriers by persons with disabilities should be evaluated and addressed in a timely manner as any citizen complaint would be.
The remediation of curb ramps on public sidewalks must be included in road resurfacing
budgets. The remediation of facility parking, entrances and interior paths of travel to primary
function areas must be included in the project whenever a parking lot or facility is renovated.
The remediation of bus stops and the connectivity of the bus stops to the curb and an accessible sidewalk must be included in all bus stop renovation and construction projects.
A detailed barrier removal plan for completing Priority 2 projects identified in the ADA
Transition Plans should be developed as soon as possible. The ADA Coordinator, the
Augusta Engineering Department, the Central Services Department and the Augusta Transit
Department will need to work together to establish a plan with project scopes, budgets and timelines for each of the remediation projects.
The City should provide the public with accessibility maps that show the locations of
accessible pedestrian routes for its citizens to allow them to navigate the
public-rights-of-way and access the transit system. These may be online or paper-based, but
must be made available in alternative and accessible formats and updated regularly. Government services, polling places, bus stops and high priority business areas should be
considered first when making accessibility maps.
Figure 7-2 shows a Hot Zone Map of the curb ramps and sidewalks within the County and an
inset of the downtown business district. It can be seen that the majority of the hot zones are
grouped in the downtown area.
Updating and Monitoring
An initial ADA Self-Evaluation of the PROW features was completed in 2016 and submitted to the GDOT ADA Coordinator in 2018. Beginning in 2019, the GDOT ADA Coordinator will
require the submission of an annual ADA Transition Plan Update that shows the schedule
and budgets for making the PROW pedestrian features compliant with the accessibility
requirements of the ADA. A primary function of the ADA Coordinator is to ensure that a
barrier removal plan schedule is developed, implemented and update as required by Title II of the ADA and the FHWA. It is critical that a liaison between the ADA Coordinator and the
Augusta Engineering Department be maintained to ensure that the PROW remediation
projects are tracked, the annual Transition Plan Update is accurate and to provide
accountability for allocated funds.
It will be critical that the Engineering Department staff should not only ensure that the currently adopted federal and state design standards for accessible features are being
followed for all PROW improvements, but that they are being constructed properly on all
projects. The additional monitoring of the construction activities and the updating of the
features in the GIS database as they are completed will ensure the effectiveness and full
compliance of the transition program.
8.0 Funding and Implementation 53
I
'·
/;,el_....,.. ' !
.. ... .,
..
r
.......
\ \
8,500 4,250 0
.,_ ....
8.500
-.'
17,000
... '� '\ ..
25.500 Feet
Sources. ·Esri, HERE. Oelorme, USGS. lntermap, mcrement P Corp .• NRCAN, Esri. Japan, METI Esri China o,-iong Kong), Esn {Tha.ltand), TomTom, Mapmylndia, 0 OpenStreetMap contrlbutors':and the GIS User Community
54
ADA Self-Evaluation
Hot Zone Map (2016)
"""'1111'"'1..-.::�-...
Downtown Business District
Curb Ramp Existing Sidewalk •
• •
Cold Spot -99% Confidence --Cold Spot -99% Confidence
Cold Spot -95% Confidence Cold Spot -95% Confidence
Cold Spot -90% Confidence --Cold Spot -90% Confidence
Not Significant Not Significant
Hot Spot -90% Confidence Hot Spot -90% Confidence
Hot Spot -95% Confidence --Hot Spot -95% Confidence
Hot Spot -99% Confidence -Hot Spot -99% Confidence
Figure 8-1
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
9.0 Public Meetings and Comments 55
9.0 Public Meetings and Comments
Review Summary with Augusta Commission
The ADA Transition Plan Update 2020 Draft was provided to the Augusta Commission on
September 15, 2020 prior to being uploaded to the website and made available for public
comment.
Public Comment Period
The required Public Review period was October 19, 2020 through October 30, 2020. Additional
public meetings were not held due to the COVID19 pandemic. The draft report was available
for viewing at the following locations from October 9, 2020:
1.Augusta, Georgia ADA Website: http://www.augustaga.gov/243/ADA
2.Augusta Library Headquarters, 823 Telfair Street, Augusta, Georgia
3.Diamond Lakes Library Branch, 101 Diamond Lakes Way, Hephzibah, GA 30815
4.Friedman Library Branch, 1447 Jackson Road, Augusta, Georgia, 30909
5.Clerk of Commission’s Office, Suite 220, Municipal Building, 535 Telfair Street,
Augusta, Georgia.
A Public Comment Period Notice was posted on the Augustaga.gov Calendar from October
16-30, 2020. Walton Options CIL and local advocates were emailed the Public Notice and
encouraged to share it with their communities and to submit their comments on the ADA Plan
Draft and to identify their priorities for remediation.
Adoption by Augusta Commission
The final ADA Transition Plan Update 2020 will be presented to the Augusta Commission for adoption after the comment period ends. After adoption, the final version will be uploaded to the Augusta, Georgia Compliance Department Accessibility/ADA Division website at: http://www.augustaga.gov/243/ADA and submitted to GDOT EEO/ADA Division in Atlanta.
Public Meetings
The ADA Coordinator attended two local community fairs late 2019 to inform seniors and
persons with disabilities that an ADA Transition Plan Update was being undertaken. Attendees
were asked to identify their priority for pedestrian facility accessibility improvements and any
specific bus stop locations for remediation. A total of 33 individuals provided responses. Their #1 priority for improvement was the maintenance of sidewalks.
In November 2019, a public ADA Transition Plan meeting was held at the Municipal Building at
535 Telfair Street, Augusta. A presentation included an overview of the ADA, Augusta-Richmond
County's progress in meeting the requirements of the ADA and a list of recent and future ADA
remediation projects. The public was provided an opportunity to submit comments and to submit their priorities for remediation through an online form or by email.
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
9.0 Public Meetings and Comments 56
Additional public meetings during the initial Public Review period of October 19, 2020
through October 30, 2020 were not held due to the COVID pandemic. The comment period
was extended through December 28, 2020 to enable adequate time for the community to respond to email requests for comments.
Public Comments Received
The public review period did provide an opportunity for individuals with disabilities, disability
advocates and other community members to identify their priorities for improving the accessibility of Augusta-Richmond County facilities, programs and services. The following
comments and priorities were received:
Audible Pedestrian Signals at Crosswalks
The lack of Audible Pedestrian Signals (APS) at crosswalks were identified as a major barrier to persons with visual disabilities trying to navigate pedestrian routes near public services, medical
services and retail services. Without APS installed, the safe and independent use of crosswalks
by persons with visual impairments restricted. Locations identified as priorities for installation of
APS included the crosswalk on Peach Orchard Road at Windsor Spring Road, crosswalks in the Medical District, the crosswalk on Wrightsboro Road in front of the VA Rehabilitation Center and
crosswalks near high volume transit bus stops.
Augusta Canal Authority Facilities
Augusta Canal Authority lacks wheelchair accessibility at the parking lot, pedestrian routes, restrooms and boat rides. The parking lots lack a smooth surface and marked van and car
accessible parking spaces with an access aisle. The bathroom facilities are not fully accessible
to persons in wheelchairs. Entrances, hardware, fixtures and signage are not accessible. The
canal boat ride is not accessible to persons in wheelchairs. A wheelchair lift is needed to permit persons in wheelchairs to board the boat and participate in the canal tour from the boat.
Accessible Pedestrian Routes and Crosswalks Near Medical Services
Fully accessible sidewalks with crosswalks, curb ramps, tactile mats and audible pedestrian
signals are lacking near medical care on Peach Orchard Road, 15th Street and Walton Way. Sidewalks and curb ramps should be maintained to provide a safe and level surface. Curb
ramps that are missing should be installed and curb ramps that are excessively sloped or
missing tactile warning mats should brought into compliance to permit persons with disabilities to
access medical care. Crosswalks should be located to provide a path of travel and should be signalized to provide safety for pedestrians who are seeking to reach medical services.
Establish and Enforce Clear Sidewalk Paths During Events
The establishment, communication and enforcement of clear sidewalk paths at street fair events.
Booths, vendors, tables and signs on the sidewalks block the path for persons using personal mobility devices and do not permit them to enjoy and participate in these events.
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
9.0 Public Meetings and Comments 57
Establish an Advisory and Planning Committee on Accessibility
Members of the local disability community have requested that a standing Advisory Committee
be established to meet regularly with the ADA Coordinator . The purpose of the Committee
would be to identify and prioritize specific accessibility projects that will positively impact individuals with disabilities in Augusta. The individual and group experiences of the barriers
encountered are currently communicated as either a Accessibility Barrier Complaint or
grievance. Priorities are communicated during the public comment period of the ADA Transition
Plans. Both of these mechanisms for public input are required by the ADA regulations, but they are reactive and not easily incorporated into the evaluation of multiple projects with the goal of
prioritizing projects. Public participation in the prioritizing of accessibility projects is also a
requirement of the ADA. A standing Advisory Committee would provide a place for deliberation
and the identification of accessibility priorities in a way that can translate into the ADA Transition Plans and planning across the many services, programs and departments within Augusta-
Richmond County Government.
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Appendix A : PROW Barrier Removal Plan
Appendix A PROW Barrier Removal Plan F-1
Appendix A - PROW Facilities
Study Area 12 Hickman from Meiggs -Summer Ridge 113.27 No $246,766.00
I Study Area 86 James Brown Reconstruction 112.64 Yes $810,418.00 2018
Study Area 11 Baker from Walton Way -McDowell 112.57 No $218,680.00 Study Area 76 Central from Wilson-15th Street 111.75 No $254,284.00 Study Area 7 Summer from Laney Walker -Hopkins 110.77 No $91,450.10 Study Area 59 Clark from Division -Westview 109.71 No $257,342.00 Study Area 84 Druid Park Avenue 108.92 Yes $181,450.00 2018 j Study Area 34 Wheeler from Highland -Royal 108.20 No $312,578.00 Study Area 56 Heard from Bransford -Russell 107.89 No $425,102.00
! Study Area 19 Broad Street Improvements 107.59 Yes $1,635,240.00 2022
Study Areal Arsenal near McDowell 107.33 No $251,659.00 I Study Area 1 Wrightsboro from Mill -McCauley 107.28 No $320,184.00
Study Area 77 Central from Craig -Hiclanan 107.13 No $411,972.00
!study Area 39 Lumpkin from Peach Orchard -Harold 106.97 No $931,667.00
Study Area 18 Reynolds from 7th Street-12th Street 104.93 No $206,636.00
Study Area 16 Jones from 13th Street -10th Street 104.08 No $102,287.00
Study Area 90 Telfair Street Improvments 104.07 Yes $881,588.00 2020
I Study Area 40 Murphey from Milledgeville -Deans Bridge 103.13 No $160,244.00
Study Area 30 Anderson from 12th Street -Monroe 102.66 No $197,503.00 j Study Area 20 Chafee near Laney Walker 102.04 No $40,697.90 !Study Area 60 Laney Walker from James Brown -Blount 101.12 No $271,374.00 !study Area 53 Tuttle from Hicks -Jenkins 100.50 No $127,182.00 Study Area 4 7 MLK from Mill - Chestnut 99.61 No $333.,211.00 !study Area 64 Grand from 13th Street-Turpin 97.33 No $221,878.00
Study Area 72 Wrightboro from Damascus -North Leg 96.76 No $614,645.00 I Study Area 79 Osler from New Baille -15th Street 95.91 No $55,188.50 1 Study Area 93 SR 4115th Street Ped. Improvements 94.20 Yes $332,745.00 2019
Study Area 46 MLK from 14th Street-Fuller 93.62 No $427,045.00
Study Area 58 Milledge near McDowell 92.47 No $104,109.00 !study Area 25 Jones from 15th Street -13th Street 91.95 No $203,170.00
1 Study Area 63 Walton Way from 15th Street -13th Street 91.78 No $156,061.00
AUGUSTA, GEORGIA ADA TRANSITION PLAN UPDATE 2020
Appendix B: Public Services and Programs Barrier Removal Plan
Appendix B Public Services and Programs Barrier Removal Plan F-2
Appendix B -Programs and Services
Facilities and Services Accessibility
ill-'-
LEngineering/U)ilities Administration Buildmg__________ 452 Walker_St __________________ Yes ____ Yes ______ Yes _ Yes Yes --------·--------------------------------------!Information Technology__ 535 Telfair St, Building 2000 Yes Yes Yes Yes Yes County Judicial Center/ John H_ Ruffin, Jr. Courthouse 735 James Brown Blvd ---------Yes ________ Yes ____________ Yes_____ Yes Yes -----------------!Charles B Webster Detention Center 1941 Phinizy Rd Yes Yes Yes Yes Yes [!_lonald H_Strength Sheriffs Office Administration_Facili400 Walton Way --------------Yes _____ Yes _______ Yes ______ Yes__ Yes -------------------Division of Family and Children Services 510 Fenwick St closed for renovations survey after completion of renovations T: ' Augusta Municipal _Building----·---------------------------__ 535 Telfair _St --------------------Yes _______ Yes _____ Yes_ Yes _____ Yes _________ connect access aisle to sidewalk -----------------Feb-20Augusta Employee Wellness Center 535 Telfair St. Yes No No Yes Yes Ramp non-compliant, entrance signs Feb-20 Jeff Maxwell Branch_Library __ ---------_1927_Lumpkin Rd_________ __ Yes _____ Yes __ Yes __Yes ___ Yes ___ connect access aisle to sidewalk __ i_§xtension Service 602 Greene St No No No No No Post alternative service notice Feb-20 .
toroner_-Office ---------------------------------912 Eighth St _ ___ Yes No ___ Yes__ Yes _No Parking sign, ADA door hardware______ Feb-.&j !Housing And Community Development 925 Laney Walker Blvd Yes Yes Yes Yes Yes restroom signage location and Braille Feb-20 !Wallace Branch Library ______________ --------------___ 1237 _Laney-Walker Blvd_____ Yes ___ No _______ Yes Yes Yes _____ Parking sign; _wider_access aisle_________ Feb-20 Sheriff Substation 2803 Wrightsboro Rd Yes Yes Yes ------'Y-'e-'-s ___ Y'-e'-'s ------------------------------' Friedman Branch_Library____ ---------______ -··---_________ 1447 Jackson Rd_____________ _ __ Yes ___ Yes __________ Yes _____ Yes _____ door oeener handles/dispensers __Public Transit Office 1535 Fenwick St Yes Yes Yes Yes Yes repaint parking spaces _ _________ Feb-20 ___, Feb-20
tAP�E.Y Branch J:,ibr�_ry ________________________ _1?60 ��lton Way _______ �-----!"./�_ No No No Post alternative service notice ���lete I West A'-:1_gusta Tag Office 2816 Wash in gton Rd Y _es _____ Y_e_s ____ Y_es _____ Y_e_s ____ Y_e_s ____________________________ ----<I/Humane Society 425 Woods St No No No No Yes Post alternative service notice Feb-20 • ------------------------------·-------------------------------------------------------------------· ----------------------------------------------------------------------------------------------------------------------------,Sheriff Substation 807 Eisenhower Dr No No Yes Yes Yes Mark ADA parking and install sign Feb-20 I Sheriff Substation_____ _ -------------------------224 I __ Brown _Rd_ ___ __ __ _ No ------------No _______ Yes __ Yes Yes _______ Mark AD�3u:kfilgynd install � -----------Feb-20 , IDiamond Lakes Branch Library IOI Diamond Lakes Way Yes Yes Yes Yes Yes :Animal Services 4164 Mack Ln Yes Yes Yes Yes Yes [RCCI 2314 Tobacco Rd Yes No Yes Yes Yes Install parking signs [!'lanning & Development -License & Permitting 1803 Marvin Griffin Rd ____ Yes _______ Yes________ Yes _ __ Yes __ Yes ___ wider van space and access aisle Traffic Engineering (former Natural Resources) 1815 Marvin Griffin Rd Yes construction Yes Yes Yes Entrance ramp lacks wheel railing !Sheriff Substation __________________________________________ 2416 Wind�nngRd _ _Yes __ Yes Yes ____ Y_e _s ___ Y_e_s _________ _
Feb-20 Feb-20 TBD-----;
;
1v1s1on ofDnver Services 3423 Mike Pad�-�---Yes No Yes Yes Yes Install parkin�gns Feb-20
'-:1.���a_Regmna!_�--1_rp�i:!_ ____________________ _.!1Q_����(_l�_Way Yes _ ___y_��----��-�-s Yes ____ ___ ---1
e���mm1strat1on Office ------------���� ��:
n
;;�
1
:�
e Rd
___ _ __ �:: ___ �:: _____ �:: ___ �:: __ �::________ --� Libra'}'. Main 902 Greene St Yes Yes Yes Yes Yes Utilitites Customer Service 3463 Peach Orchard Rd Yes Yes Yes Yes Yes
!Sheriff Substation --725 Ellis St ----------N�-No No No Yes ____M_a_r _k _A_D_A_p_a-rk-1-_n_g _;-th-r-es_h_o_ld_ra_m_p _________ F_
e
_
b-_2_0--1
rsh eriffSubstation ---------------721 Crawford-A;,,--;-----Yes Yes Yes Yes --Yes ----------
I_Old Government House 432 Telfair St Yes Yes Yes Yes No ADA door hardware; clear leaves Feb-20 ��t1sta Judicial Circuit Office of the Public Defender 902 Greene St Yes Yes _____ Yes ___ Yes Yes Augusta Law Department __________ 535 Telfair St Bldg 3000 ________ Yes ___Yes ______ No No No Ramped entrance/threshold, hardware Dec-�
f Transit Transfer Facility 1546 Broad Street Yes Yes Yes Yes Yes Maintain automatic door openers TBD '·--··-···-···-····---.. ·-·-···--------·-·-····· . ---------·-···-·-··----------····-···-·····--·-------·-·····--·········-······-------··· ----··---·----··-·--·····--····-·····-··--···-···-----····-···--·--------··----·-------··---··--·-···-··-·-·--·--··-----··--··----·---·-·-------·····------l ·-------------------·------- ---------·-
ADA TRANSITION PLAN UPDATE FINAL 2020Presenter: Carole Burrowbridge, ADA Coordinator
Augusta, Georgia Compliance Department
ADA REQUIREMENTS
The Americans with Disabilities Act (ADA) is a Federal Civil Rights law that prohibits discrimination on the basis of disability by employers, state and local governments, businesses, transportation and communications services.
Title I of the ADA prohibits disability discrimination in all aspects of hiring and employment. It requires that reasonable accommodations be provided to “otherwise qualified” job applicants and employees with disabilities.
Title II of the ADA requires state and local governments to ensure that, when viewed in their entirety, their programs, services and activities are accessible to individuals with disabilities and conducted in a non-discriminatory manner.
ADA TITLE II REQUIREMENTS
1.Designate an ADA Coordinator;
2.Publish an ADA Notice of Non-Discrimination;
3.Create an ADA Complaint/Grievance Policy
4.Complete an ADA Self-Evaluation of all programs, services and activities;
5.Complete an ADA Transition Plan to improve accessibility and achieve compliance with the ADA;
6.Ensure that all government buildings and facilities undergoing alteration or construction after January 26, 1992 meet the Accessibility Standards for buildings and facilities in effect at the time construction begins;
7.Modify older facilities not built or renovated since 1992 when the accessibility of programs, services and activities cannot be achieved through other means.
SECTION 504 REQUIREMENTS
1.Largely the same as ADA Title II requirements;
2.Applies to all facilities, programs and services of any
entity that receives federal money regardless of whether
the facility, program or service receives federal funds;
3.Federal funds may be withheld for non-compliance;
4.Like the ADA it requires changes to older unrenovated
facilities to meet “program access requirements” if no
other way to provide access is available or effective.
WHAT IS AN ADA TRANSITION PLAN UPDATE?
An ADA Transition Plan is the required accessibility remediation plan for a state or local government.
It is the next step after an ADA Self-Evaluation. It is the local government’s action plan to improve accessibility and meet all the requirements of the ADA over time.
In 2016, Augusta-Richmond County completed a Self-Evaluation and Transition Plan (SETP) that focused on: 1) the Administrative Requirements of the ADA; and 2) an inventory of pedestrian facilities in the public-rights-of-way (sidewalks, crosswalks and bus stops) that are inaccessible for people with mobility or vision impairments and in need of remediation.
An ADA Transition Plan is a living document and must be updated regularly. Beginning in 2019, an annual update must be submitted to the Georgia Department of Transportation (GDOT/FHWA). The 2016-2018 ADA SETP completed by Cranston Engineering was submitted to GDOT in 2019.
SCOPE OF THE UPDATE
Administrative Requirements
Employee Training on the ADA
Programs, Services and Activities
Effective Communication and Accessible Websites
Reasonable Accommodation Procedures
Public Sidewalks and Crosswalks
On-street Parking
Buildings and Parking Lots
Voter Services and Polling Locations
Emergency Shelters and Services
Employment Practices
Recreational and Sports Facilities
Assembly Areas and Auditoriums
Public Transit Services and Facilities
ADA PLAN REQUIRED ELEMENTS
Identify the ADA Coordinator
Confirm Administrative Requirements are Met
Identify Organizational Structure
Provide a Summary of Laws, Regulations, Standards
Identify Progress Towards Compliance
Identify Programs, Service and Activities out of Compliance
Identify Accessibility Deficiencies in Facilities
Provide a Plan for the Remediation of Deficiencies
Include Actions, Timelines, Budgets and Responsible Staff
Provide Opportunities for Public Input from Citizens
AUGUSTA’S ADA NOTICE
…Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of Augusta, Georgia, should contact the office of the ADA Coordinator, Carole Burrowbridge, at (706)821-2577 or at cburrowbridge@augustaga.gov as soon as possible but no later than 72 hours before the scheduled event.
The ADA does not require the Augusta, Georgia to take any action that would fundamentally alter the nature of its programs or services, or impose an undue financial or administrative burden.
Complaints that a program, service, or activity of Augusta, Georgia is not accessible to persons with disabilities should be directed to Carole Burrowbridge, ADA Coordinator at (706)821-2577 or at cburrowbridge@augustaga.gov.
Augusta, Georgia will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications of policy, such as retrieving items from locations that are open to the public but are not accessible to persons who use wheelchairs.
ADA REPORT/REQUEST FORM
https://forms.augustaga.gov/forms/ADA_Accessibility
Augusta has 42 polling places many of which are in neighborhood churches, libraries or recreation centers.
It has been a long-standing policy of the Board of Elections to evaluate the accessibility of a facility before making it a polling place.
All polling places are wheelchair accessible or made accessible through temporary measures on Election Day.
Voting equipment that is accessible for voters with mobility impairments or vision impairments is available at each voting location.
All voting locations may be reached by paratransit or the Rural Transit that serves areas south of Bobby Jones including Hephzibah, McBean and Blythe.
To improve accessibility, Friedman Library has replaced Christenberry Fieldhouse and The Kroc Center has replaced Crawford Ave Baptist.
Early Voting or Absentee Ballots are also available.
VOTING ACCESSIBILITY
Augusta partners with the Red Cross and GEMA to establish emergency shelters and emergency management procedures.
Augusta currently has 30 facilities that may be used as emergency or cooling shelters.
All shelters have accessible parking, accessible sidewalks from the parking to the entrance and accessible entrances.
All but 3 have fully accessible restroom facilities. May Park, Warren Road and Bernie Ward restrooms are not fully accessible.
Fourteen have accessible shower facilities.
EMERGENCY SHELTERS
•All Augusta Transit Buses are wheelchair accessible and provide the required auditory stop announcements
•Bus stop pads and shelters must be brought up to the FTA ADA bus stop standards when newly installed or renovated
•The new 2019-2020 bus pads and shelters were located near government services and medical facilities and in response to citizen requests
•ADA Paratransit service provides on-demand curb-to-curb service within ¾ of a mile of all regular bus routes
AUGUSTA TRANSIT
ACCESSIBLE ON-STREET PARKING SPACES
Additional on-street Georgia disabled permit parking spaces have been designated on Broad and Greene Street between 6th and 12th
Street.
The new spaces are located at the beginning of each block adjacent to the curb ramp on the sidewalk at the intersection.
If parking on Broad Street becomes metered, the payment kiosks will be located near the disabled permit parking spaces.
Additional on-street disabled permit parking spaces will be installed downtown over the next 1-5 years to ensure that the required number
of spaces are provided on each street.
Additional temporary disabled permit parking spaces are being provided for large events at the Miller, the Imperial and the Common.
AIRPORT ACCESSIBILITY
The Augusta Regional Airport has improved accessibility
for seniors and persons with disabilities including:
Installed boarding bridges at both gates;
Remodeled restrooms provide improved accessibility;
Provides single user unisex/family accessible restrooms
with automatic door openers;
PAL assistants provide wheelchairs and assistance to
passengers with mobility or vision impairments.
BUILDING ACCESSIBILITY
Most of the buildings used by Augusta-Richmond County for programs and services provide “Priority 1” accessibility.
Priority 1 accessibility means that the parking, pedestrian route (sidewalk from parking to the entrance) and the entrance are accessible.
Some of the older facilities have not been renovated since 1992 and do not meet the current accessibility standards, but they are functionally accessible.
The focus over the past two years has been to improve Priority 1 accessibility by repainting disabled permit parking spaces and access aisles, adding or updating parking signs to the current standards and remediating curb ramps, sidewalks and thresholds that are not accessible.
INACCESSIBLE BUILDINGS
Augusta-Richmond County Government has 4 buildings that do not have wheelchair accessible entrances. The staff at these facilities will make their services available at other facilities that are accessible or by other methods such as over the phone or online until these buildings are renovated.
Appleby Library
Richmond County Agricultural Extension
The Humane Society (owned by Augusta)
The Augusta-Richmond County Law Department
Recreational buildings, Judicial buildings, Fire Department buildings and Sheriff’s stations will be evaluated in the next Transition Plan Update.
TRANSITION PLAN PRIORITIES
The improvement of accessibility is an ongoing process as many of our pedestrian and recreational facilities were built before 1992 and have not been significantly renovated since 1992.
Augusta-Richmond County Government is planning and funding significant improvements in the accessibility of downtown sidewalks, bus stops, on-street parking and recreational facilities.
ADA compliance priorities include captioning Commission Meeting videos, updating local parking ordinances and ensuring that all facility renovations and road resurfacing projects meet federal accessible design standards.
Publication and posting of the ADA Non-Discrimination Notice online and at all customer service locations and providing ADA compliance training to all Augusta-Richmond County Government supervisors and employees is required by the ADA regulations.
Publication of the ADA Transition Plans and providing opportunities for public review and comments from the members of the disability community is also a regulatory requirement.
Members of the local disability community have requested the formation of Citizens Accessibility Advisory Committee be established to provide citizens an opportunity for ongoing participation in identifying priorities for remediation.
ADOPTION OF TRANSITION PLAN
An ADA Transition Plan is the accessibility remediation plan for a state or local government. It is required for compliance with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973.
The ADA Transition Plan is a living document that identifies and prioritizes the improvements needed to ensure equal access for persons with disabilities to all Augusta, Georgia programs, services, activities and facilities.
The adoption of this ADA Transition Plan Update 2020 by the Augusta, Georgia Commission is requested. Upon adoption, the Plan will be submitted to GDOT as required and used as a guiding document for improving compliance with federal and state accessibility laws and regulations.
THANK YOU!
Carole Burrowbridge, M.S., A.D.A.C.
ADA Coordinator
Compliance Department
Augusta-Richmond County Consolidated Government
535 Telfair Street, Suite 530
Augusta, Georgia 30901
(706) 821-2577
cburrowbridge@augustaga.gov
https://www.augustaga.gov/2567/ADA-Notice
Augusta, Georgia is a Georgia Relay Partner! Dial 7-1-1
Alternative formats of this document are available upon request.
Commission Meeting Agenda
2/16/2021 2:00 PM
2021 Augusta Commercial Property Insurance Renewal
Department:Finance - Risk Management
Department:Finance - Risk Management
Caption:Motion to approve Augusta Commercial Property Insurance
coverage for 2021 offered through Affiliated FM, current carrier,
for a premium of $584,984 for full blanket coverage and limited
flood coverage in flood prone areas (Approved by Finance
Services Committee February 9, 2021) .
Background:Augusta has elected to use Property Insurance Broker Services
and carry commercial property insurance on its properties since
consolidation. The Risk Management Office staff inspects all
Augusta properties annually and works with insurance company
engineers in helping to reduce risk of property loss to Augusta.
Analysis:Dawson & Taylor Insurance Company seeks annual quotes from
the insurance market for "all risks" coverage on buildings and
contents. Please see attachments for quote summary and list of
declinations. Several insurers did not qualify or declined to
quote coverage. Quotes are obtained from companies with A or
better rating. Affiliated FM is the low bidder and is providing
the greatest level of coverage for the exposure. Current coverage
carries a $50,000 deductible per occurrence except for flood and
earthquake
Financial Impact:A premium for blanket coverage is being offered on total
property values of $736,947,250 for $584,984 with a $50,000
deductible. The quote from Affiliated FM includes flood
coverage.
Alternatives:1. Drop coverage and retain risk, 2. Reduce premiums by only
insuring those properties representing the largest losses should
an event damage the structures (Municipal Building, Law
Enforcement Center, Judicial Center, RCCI, etc.)Cover Memo
Recommendation:Approve Commercial Property Insurance coverage renewal for
2021 through Affiliated FM for a premium of $584,984 which
includes flood coverage and Boiler & Maintenance coverage.
Effective March 1, 2021 - March 1, 2022
Funds are
Available in the
Following
Accounts:
611 015212 Risk Management General Insurance Fund Account
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County
Prepared by Dawson, Taylor & Company
Coverage & Premium Comparison
Affiliated FM Premium
Total Insured Value $736,947,250 $584,984
Full Blanket All Risk
Boiler & Machinery $736,947,250
Flood $ 50,000,000 Included
Flood Tier 1 $ 5,000,000 Included
Earthquake $100,000,000 Included
Terrorism Included
Engineering Fee Included
Deductible $50,000
Travelers
Total Insured Value $736,947,250 $739,149
Limited Blanket
Boiler & Machinery $50,000,000 Included
Flood $ 0 Not Offered
Earthquake $ 50,000,000 Included
Terrorism $10,000 Included
Deductible $50,000
NOTE:
Earthquake deductibles are $100,000
02/02/2021
Commission Meeting Agenda
2/16/2021 2:00 PM
Renewal of Excess Worker's Compensation Insurance
Department:Finance - Risk Management
Department:Finance - Risk Management
Caption:Motion to approve Excess Workers’ Compensation Insurance
with Statutory limits and a $1,000,000 Self Insured Retention
(SIR – otherwise known as the deductible) to cover all positions
for a premium of $349,048. Safety National –
Incumbent (Approved by Finance Services Committee
February 9, 2021)
Background:Excess Workers Compensation coverage (a per occurrence
policy) has been purchased in the past as a measure to cap any
potential catastrophic loss against Augusta-Richmond County.
Knowing that this area if the industry is still quite volatile and
premiums continue to rise, Corvel, our Workers’ Compensation
Third Party Administrator, was requested to obtain quotes from
A or A+ companies.
Analysis:Corvel received the following quotes: 1. Safety National
Casualty Corporation – Incumbent a. Statutory Limit with
$1,000,000 SIR to cover all positions for a deposit premium of
$349,048 OR b. Statutory Limit with $1,500,000 SIR to cover
all positions for a deposit premium of $295,479 OR c. Statutory
Limit with $750,000 SIR + $250,000 Corridor for deposit
premium of $449,278 2. Chubb a. Statutory Limit with
$1,500,000 SIR to cover all positions for a deposit premium of
$400,000+ 3. Arch a. Statutory Limit with $1,000,000 SIR to
cover all positions for a deposit premium of $470,000+ 4.
MidWest Employers a. Declined to quote
Financial Impact:Augusta would assume all financial responsibility up to the SIR
limit of $1,000,000 for all positions per occurrence.
Alternatives:Not recommended,1) Drop coverage accepting full
exposure/cost for any catastrophic job related injury or 2) pay a
substanially higher premium to buy down the level of exposure.
Cover Memo
Recommendation:Approve coverage with Safety National Casualty – Incumbent
with SIR of $1,000,000 for all positions with Statutory Limit for
a deposit premium of $349,048.
Funds are
Available in the
Following
Accounts:
621 01 5233 55.21110 WC/Risk Management
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
ajg.com
2021 Arthur J. Gallagher & Co. All rights reserved.
Arthur J Gallagher Risk Management Services, Inc.
Scott K. Thomason | Senior Vice President
Matt Simmons | Assistant Vice President
January 27, 2021
Augusta-Richmond County
Excess Workers Compensation Proposal | 3.1.2021
Executive Summary
Augusta-Richmond County
2021 Workers Compensation Proposal
2021 Arthur J. Gallagher & Co. All rights reserved.
1
Introduction
Thank you for this opportunity to present your renewal proposal program options and recommendations for your
property & casualty insurance policies. This Executive Summary is a shorter version of your proposal and is intended
to summarize the highlights and point you to any decisions that need to be made prior to binding. We highlight each
CORE360™ cost driver, beginning with Insurance Premiums and ending with Contractual Liability. This will not only
organize the document but ensure that we are deliberate in driving value to each of your six cost drivers which
represent your total cost of risk. It also follows the decisions made and action items we discussed in our Strategic
Review; which serves as the basis for this proposal. We know that you have a choice and we appreciate your
business and continued support.
Augusta-Richmond County
2021 Workers Compensation Proposal
2021 Arthur J. Gallagher & Co. All rights reserved.
2
Core 360 Cost Driver Management:
Gallagher – Perform full marketing efforts, obtain various SIR options
Develop quality underwriting submission
Explore higher retention options ($1m) to expand market options
Explore buffer layer options
Provide optional aggregate protection coverage
Ensure aviation and/or marine exposures are covered
COVID-19 claims are not classified as workers compensation claims unless the state
changes the presumption laws
Gallagher will facilitate safety & risk management meetings
Claims reviews with the TPA should occur at least semi-annually
Gallagher will continue to provide consultation on reviewing contracts and discussing
insurance requirements for third parties.
Augusta-Richmond County
2021 Workers Compensation Proposal
2021 Arthur J. Gallagher & Co. All rights reserved.
3
Gallagher Public Entity/K-12 Market Update
PROPERTY, INCLUDING BUILDERS RISK
The pricing of this coverage continues its upward trend with most insureds seeing double-digit premium increases (on
average 18% to 22%), year over year. Public Entities (including K-12 schools) continue to utilize deductible increases and
reductions in limits to offset premium and rate increases. We expect this trend to continue, and recent storms and CAT
losses will continue to put pressure on this line. We have seen a large exodus of Builders Risk carriers from the market.
Keep an eye out in this area.
GENERAL LIABILITY AND AUTO LIABILITY
These lines continue to see upward premium pressures. Certain areas are experiencing more pressure than others, such
as:
Public Entities that purchase higher or Excess Liability limits.
Entities with losses, which may find it difficult to purchase coverage at any price.
Many insureds that have had to cut limits while paying the same or even higher premiums.
Sexual Abuse and Molestation coverage continues to be the hardest hit; limits are almost unavailable at any
price. Strong risk management policies and procedures must be in place to purchase this coverage. This trend is
rolling across the country.
WORKER’S COMPENSATION
While this is currently the line of coverage with the least upward pressure, expect changes to come as covered COVID-19
claims increase. Laws extending the presumption of coverage continue to develop across the states. Excess Rate
increases are starting to exceed 5% or more; and adverse accounts over 10%
CYBER LIABILITY
We believe that this coverage will see the most upward pressure in the near future. With many, many schools providing
distance learning, and Public Entities continuing to offer remote working, losses are bound to happen. We have already
seen more than $1 Million+ claims turned in since schools resumed fall classes. Expect increases here.
CRISIS RESILIENCE COVERAGE AND CONSULTING SERVICES
This continues to be of high interest to Public Entities; there are good alternatives available.
COMMUNICABLE DISEASE EXCLUSIONS
Because most Public Sector clients renewed early in 2020 before COVID-19 was fully realized, we have not seen
significant changes in exclusions. We expect to see those types of exclusions on Property, Liability, and Worker’s
Compensation (as applicable) lines for renewals moving forward.
Conclusion SPECIAL NOTE OF INTEREST – Cost pressure in the PUBLIC sector
As Public Entities and K-12 schools continue to work through the current economic and pandemic environment, many are
facing 20% to 30% revenue reductions with no backstop in place. COVID-19 has increased operating expenses overall,
and especially for K-12 schools. Public Entities of all type and size are desperately seeking cost reductions and seriously
slashing budgets. It is more important than ever for Entities to focus on their total cost of risk and not just the line item of
insurance costs.
Augusta-Richmond County
2021 Workers Compensation Proposal
2021 Arthur J. Gallagher & Co. All rights reserved.
4
Gallagher Drive Insights
Public Entity & Education Sector – 4th Quarter 2020
Augusta-Richmond County
2021 Workers Compensation Proposal
2021 Arthur J. Gallagher & Co. All rights reserved.
5
Your Loss Experience
We have promulgated loss projections using various Gallagher, actuarial driven, and industry driven benchmarks. Our
forecast starts with developing a quality loss summary. And with long-tail workers compensation claims, the claims trend
upward if open and can spike years later. We use industry factors to create an IBNR (Incurred But Not Reported) to
show net ultimate loss projections.
Augusta-Richmond County
2021 Workers Compensation Proposal
2021 Arthur J. Gallagher & Co. All rights reserved.
6
Marketing Results
We approached all active public sector excess markets and the results are as follows:
Excess Workers Compensation Markets
Market Self-Insured
Retention
Premium
Indicated/Quoted
Result Summary
Safety National $750k + $250k
Corridor
$380,979 Expiring Program
Safety National
(Incumbent)
$750k + $250k
Corridor
$449,278 Most Competitive Carrier at
expiring terms
Safety National $1,000,000 $349,048 Recommended Program
Safety National $1,500,000 $295,479 Optional Program
Midwest Employers Declined to quote due to
unfavorable loss experience
Arch $1,000,000 $470,000+ Indication only
Chubb $1,500,000 $400,000+ Indication only
Buffer Layer Workers Compensation Markets
Market Self-Insured
Retention
Premium
Indicated/Quoted
Result Summary
Frontegra Insurance $250k xs $750k $81,113 Recommended Option
Frontegra Insurance $500k xs $500k $283,461 Quoted
BRIT $250k xs $750k $179,500 Quoted
Gray Insurance Co. $150k xs $850k $88,366 Quoted
Augusta-Richmond County
2021 Workers Compensation Proposal
2021 Arthur J. Gallagher & Co. All rights reserved.
7
Insurance Program Comparison
Policy Effective Date:3/1/2021 Broker:Matt Simmons
Policy Expiration Date:3/1/2022 Issue Date:1/27/2021
Program Overview Expiring Option 1 Option 2 Option 3 Option 4
Excess Workers Compensation
Carrier Safety National Safety National Safety National Safety National Safety National
AM Best Rating A++, XV A++, XV A++, XV A++, XV A++, XV
Estimated Payroll $111,822,640 $113,253,745 $113,253,745 $113,253,745 $113,253,745
Minimum Premium 90%90%90%90%90%
Policy Term 1 Year 1 Year 1 Year 1 Year 1 Year
Buffer Layer
Carrier Fortegra Ins Gray Insurance
AM Best Rating A-, VIII A-, VIII
Estimated Payroll $113,253,745 $113,253,745
Minimum Premium 90%90%
Policy Term 1 Year 1 Year
Coverage Details
Excess Workers Comp
Workers Comp Limit Statutory Statutory Statutory Statutory Statutory
Employers Liability Limit $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000
Self-Insured Retention (SIR)$750,000 $750,000 $1,000,000 $1,000,000 $1,000,000
Police/Fire SIRs $750,000 $750,000 $1,000,000 $1,000,000 $1,000,000
Corridor Deductible $250,000 $250,000 None None None
Aggregate Limit None None None None None
Buffer Layer
Workers Comp Limit $250,000 $150,000
Self-Insured Retention (SIR)$750,000 $850,000
Premium+ Details
Excess Workers Comp
Annual (Deposit) Premium $380,979 $449,278 $349,048 $349,048 $349,048
Payroll Basis Estimated Estimated Estimated Estimated Estimated
Buffer Layer
Annual (Deposit) Premium $81,113 $88,366
Payroll Basis Estimated Estimated
Risk Management Services
Risk Mgmt Fee N/A N/A N/A N/A N/A
Total Premium+$380,979 $449,278 $349,048 $430,161 $437,414
Net Rate Change 17.9%-8.4%12.9%14.8%
10 Year Annual Average
Ground up Loss Projection $2,769,034 $2,769,034 $2,769,034 $2,769,034 $2,769,034
Projected Excess Losses -$44,967 -$44,967 -$7,301 -$52,268 -$23,426
Total Cost of Risk $3,105,046 $3,173,345 $3,110,781 $3,146,927 $3,183,022
Net TCOR Change 2.2%0.2%1.3%2.5%
Augusta-Richmond County
Augusta-Richmond County
2021 Workers Compensation Proposal
2021 Arthur J. Gallagher & Co. All rights reserved.
8
Loss Prevention & Claims
Gallagher National Risk Control Resources
Our national risk control team will enhance your safety program and reduce your overall total cost of risk. Safety standards
are continually evolving to meet industry demands and best practices. Gallagher offers a full range of training services to
ensure your staff has the training to be legally compliant and to ensure that they have the knowledge to work safely and
employ best practices in their daily activities.
Our team consists of over 100 safety, property and risk control professionals with in-depth knowledge of the current and
emerging regulations, safety and health management programs, and a hierarchy-based approach to your operational risks
and exposures. The team has extensive qualifications implementing risk improvement strategies that positively influence
the total cost of risk. This is accomplished with a keen focus on human behaviors, fleet safety, property protection,
appropriate employee and supervisor training, as well as education and accountability programs.
Gallagher GAP Analysis
Augusta-Richmond County
2021 Workers Compensation Proposal
2021 Arthur J. Gallagher & Co. All rights reserved.
9
CORE360™ Executive Summary Scorecard
Your CORE360™ Executive Summary Scorecard has been developed for you to get a quick snapshot of how we
have influenced your total cost of risk for the policies detailed in this proposal:
City - Review class codes and payroll projections
Gallagher – Perform full marketing efforts, obtain various SIR options
Develop quality underwriting submission
Explore higher retention options ($1m) to expand market options
Explore buffer layer options
Obtain large loss summary updates (Over $250k)
Review coverage considerations and endorsements
Ensure aviation and/or marine exposures are covered
Discuss Off-Duty Law Enforcement exposures and Gallagher program
Active shooter, liability, reputational risks and soft costs not insured
COVID-19 claims are not classified as workers compensation claims unless the state
changes the presumption laws
Gallagher will facilitate safety & risk management meetings
Gallagher will provide online safety training software and resources
Claims reviews with the TPA should occur at least semi-annually
Review contracts as needed for compliance and proper insurance requirements
Augusta-Richmond County
2021 Workers Compensation Proposal
2021 Arthur J. Gallagher & Co. All rights reserved.
10
Thank You for Your Business
Legal Disclaimer
Gallagher provides insurance and risk management advice that is tailored to our clients’ risk transfer needs. Our review can include evaluation of
insurance premium, risk transfer options, finance agreements, insurance limits, indemnification obligations, and contracts to ascertain appropriate
coverage. We do emphasize that any risk management advice, insurance analysis, and limited review of contract terms and conditions, is only
provided from an insurance/risk management perspective and is NOT legal advice. We do not provide legal advice and always recommend that our
clients seek advice from legal counsel to become fully apprised of all legal implications from their business transactions.
Commission Meeting Agenda
2/16/2021 2:00 PM
15th Street Pedestrian Improvements Project (John C Calhoun to Central Ave)
Department:Engineering
Department:Engineering
Caption:Motion to approve to Supplement Construction Contract to E R
Snell Contactor, Inc. in the amount of $87,978.36 for completing
the supplemental Traffic Operation needed improvements in
conjunction with the Transportation Investment Act (TIA)
Project, 15th Street Pedestrian Improvements Project as
requested by AED . Bid 18-260. (Approved by Engineering
Services Committee February 9, 2021)
Background:Currently, E.R. Snell Contactor, Inc. is under contract with
Augusta, GA for Transportation Investment Act (TIA) Project,
15th Street Pedestrian Improvements. The Augusta Commission
awarded this contract on December 15, 2018. During the
construction phase additional improvements to Traffic Signals
and Pedestrian Crosswalk were identified. With a section of this
road being a state road, AED coordinated these changes with
GDOT and got GDOT approval . To keep the project on
schedule and avoid standby time expenses, AED proceeded with
this work.
Analysis:E.R. Snell Contractor, Inc. is currently under contract with
Augusta, GA/Augusta Engineering for 15th Street Pedestrian
Improvements work and the cost provided of $87,978.36. This
cost was analyzed and determined to be reasonable and cost
effective for the type of work being performed.
Financial Impact:Funds are available in the amount of $87,978.36 TIA
discretionary funds.
Alternatives:Do not approve and find alternative to complete Laney Walker
Blvd. needed improvements.
Recommendation:
Cover Memo
Approve to Supplement Construction Contract to E R Snell
Contactor, Inc. in the amount of $87,978.36 for completing
supplemental Laney Walker roadway section needed
Improvements in conjunction with Transportation Investment
Act (TIA) Project, 15th Street Pedestrian Improvements Project
as requested by AED. Bid 18-260.
Funds are
Available in the
Following
Accounts:
TIA Discretionary Funds 235-041110-5414110
REVIEWED AND APPROVED BY:
Cover Memo
1
1785 Oak Road
Snellville, GA 30078
PROPOSAL & CONTRACT
Date January 26, 2021
Augusta Engineering Department
452 Walker St.
Augusta , GA 30901
15th ST. FINAL CHANGE ORDER
Estimator: Chip Price
E.R. Snell Contractor, Inc., subject to the terms and conditions following and hereinafter stated, proposes to furnish all labor, material and equipment required for the
performance of the following described work in connection with construction or improvements at the above stated project.
DOT REVISIONS TRAFFIC SIGNALS
SIGNAL #2 LANEY WALKER LS 1 $ 4,235.68 $ 4,235.68
SIGNAL #3 POPE ST. LS 1 $ 11,584.59 $ 11,584.59
SIGNAL #4 WALTON WAY LS 1 $ 10,319.09 $ 10,319.09
TRAFFIC CONTROL FOR ALL SIGNALS LS 1 $ 7,200.00 $ 7,200.00
SOLAR POWERED LIGHTED CROSSWALK LS 1 $ 31,532.00 $ 31,532.00
15TH STREET REMOVE EXISTING LIGHTING LS 1 $ 23,107.00 $ 23,107.00
TOTAL FOR CHANGE ORDER $ 87,978.36
Prepared By Chip Price Date 01/26/21
Acceptance of Proposal Date
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB#371-041110-T15040146
to Supplement Construction in the amount of $87,978.36
to E R Snell Contractor for the 15th Street Pedestrian Improvements Project.
Funding is in the project TIA Discretionary funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
SPLOST Phase VI 373,510$
SPLOST Phase VI 382,610$
TIA Discretionary 109,080$
TIA Funds 5,652,600$
TIA Funds 93,480$
TIA Discretionary 87,980$
6,699,260$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#371-041110-T15040146
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
15th Street Pedestrian Improvements
1 of 4 1/29/2021
Augusta-Richmond County, Georgia CPB#371-041110-T15040146
CAPITAL PROJECT BUDGET
15th Street Pedestrian Improvements
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
SPLOST PHASE VI (373,510)$ -$ (373,510)$
328-041110-5212115
210328103
SPLOST PHASE VI (382,610)$ (382,610)$
328-041110-5212115
210328103
TIA DISCRETIONARY (109,080)$ (87,980)$ (197,060)$
TIA Funds (5,746,080)$ (5,746,080)$
371-041110-T15040146
TOTAL SOURCES:(6,611,280)$ (87,980)$ (6,699,260)$
USE OF FUNDS
ENGINEERING
328-041110-5212115 756,120$ -$ 756,120$
TIA DISCRETIONARY 109,080$ 87,980$ 197,060$
TIA FUNDS 5,746,080$ 5,746,080$
TOTAL USES:6,611,280$ 87,980$ 6,699,260$
2 of 4 1/29/2021
3 of 4 1/29/2021
4 of 4 1/29/2021
Commission Meeting Agenda
2/16/2021 2:00 PM
5th Street Over the Savannah River –Bridge Repair and Restoration Project TIA Project#RC07-
001217/PI#0011418 Bid #19-291 File Reference: 21– 014(T)
Department:Engineering
Department:Engineering
Caption:Motion to approve to Supplement Construction Two to Superior
Construction Company Southeast, LLC in the amount of
$550,000 for Transportation Investment Act (TIA) Project, 5th
Street Bridge over Savannah River Repair and Restoration
Projects as requested by AED . Bid 19-291 (Approved by
Engineering Services Committee February 9, 2021)
Background:Currently, Superior Construction Company Southeast, LLC is
under contract with Augusta, GA for Transportation Investment
Act (TIA) Project, 5th Street Bridge over Savannah River
(Bridge Repair and Restoration) Improvements Project. The
Augusta Commission awarded this contract on December 17,
2019. Project construction total cost is $11,559,000.00.
However, certain improvements were placed on hold for later
release and the initial award amount was limited to
$10,500,000.00. Bridge rehabilitation work is progressing and is
at a stage that remaining items need to be added to keep project
completion as scheduled. To maintain project schedule and
avoid standby time cost, supplementing the subject contract is a
cost effective way to complete the remaining improvements .
Analysis:Superior Construction Company Southeast, LLC is currently
under contract with Augusta, GA/Augusta Engineering for 5th
Street Bridge over Savannah River (Bridge Repair and
Restoration)) Improvements work. Bridge rehabilitation work is
progressing and is at a stage that remaining items need to be
added to keep project completion as scheduled. The Supplement
amount is the same amount that the contractor provided in the
accepted total bid amount.
Financial Impact:GDOT LMIG FY2021 Funds.
Cover Memo
Alternatives:1) Do not approve and find alternative to complete warranted
improvements and meet TIA project completion schedule.
Recommendation:Approve to Supplement Construction Two to Superior
Construction Company Southeast, LLC in the amount of
$550,000 for Transportation Investment Act (TIA) Project, 5th
Street Bridge over Savannah River Repair and Restoration
Projects as requested by AED. Bid 19-291
Funds are
Available in the
Following
Accounts:
GDOT LMIG FY2021 Funds 335-041110
REVIEWED AND APPROVED BY:
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T15041217. This request is to Supplement
Construction Two to Superior Construction Company Southeast, LLC in the amount
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 992,200$
TIA Construction 8,000,000$
LMIG FUNDS 1,000,000$
TIA Discretionary 1,500,000$
TIA Discretionary 158,202$
LMIG FY2021FUNDS 550,000$
12,200,402$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041217
5th Street Bridge over the Savannah River (Bridge Repair and Restoration)
(Bid 19-291
of $550,000 for Transportation Investment Act (TIA) project subject to bonds as
requested by AED. Funding is available in GDOT LMIG FY 2021 funds.
1/20/2021
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041217
5th Street Bridge over the Savannah River (Bridge Repair and Restoration)
(Bid 19-291
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
TIA Project
371-041110/5212115-T15041217 ($200,920)($200,920)
TIA Project
371-041110/5212115-T15041217 ($791,280)($791,280)
TIA Project
371-041110-T15041217 ($8,000,000)($8,000,000)
GDOT LMIG Funds ($1,000,000)($1,000,000)
TIA Discretionary ($1,500,000)($1,500,000)
TIA Discretionary ($158,202)($158,202)
GDOT LMIG 2021 ($550,000) ($550,000)
TOTAL SOURCES: ($11,650,402) ($550,000) ($12,200,402)
USE OF FUNDS
ENGINEERING
371-041110-5414210/T15041217 $992,200 $992,200
TIA Project
371-041110-5414110-T15041217 $8,000,000 $8,000,000
GDOT LMIG Funds
371-041110-5414110 $1,000,000 $1,000,000
TIA Discretionary
235-041110-5414110 $1,500,000 $1,500,000
TIA Discretionary
235-041110-5414110 $158,202 $158,202
GDOT LMIG 2021 $550,000 $550,000
TOTAL USES: $11,650,402 $550,000 $12,200,402
1/20/2021
Commission Meeting Agenda
2/16/2021 2:00 PM
Broad Street Improvements Project Design Services for Roadway Improvements TIA Project Number:
RC07-000107 / PI#0011382 RFP Item: 18-311File Reference: 21 – 014(T)
Department:Engineering
Department:Engineering
Caption:Motion to approve supplemental funding (SA2) for Engineering
Phases of Design Consultant Services Agreement to Hussy Gay
Bell (HGB) in the amount of $198,700 for the Broad Street
Improvements Project as requested by the AED. RFP 18-
311. (Approved by Engineering Services Committee
February 9, 2021)
Background:The Broad Street Improvements is a project from the “Approved
Investment List” of TIA that was approved by voters of the
CSRA in July 31, 2012 referendum. The Broad Street is a Band
3 project. The project improvements consist of improving
roadway safety by resurfacing, reconstructing the existing curb
and gutter, replacing sidewalks and improving the storm water
system. The project will improve pedestrian safety at
intersections with new high visibility crosswalks. New street
landscaping will be provided, where possible, to enhance
pedestrian use and improvement roadway aesthetics. In April
2019, commission approved the award of the design phase of the
project to HGB. The roadway design is in progress and
supplement services are warranted for landscaped/hardscaped
design completion.
Analysis:On April 5, 2019 commission approved to move the project
from preliminary initial concept to design. The project is in
design phase and supplemental professional services are needed
for streetscape improvements for a segment of the street to a
signature linear park. The purpose of this supplement is to
complete customized park preliminary and final design.
Financial Impact:Project TIA Funds.
Alternatives:
Cover Memo
1). Do not approve and find an alternative to complete the
project and meet TIA project completion schedule.
Recommendation:Approve supplemental funding (SA2) for Engineering Phases of
Design Consultant Services Agreement to Hussy Gay Bell
(HGB) in the amount of $198,700 for the Broad Street
Improvements Project as requested by the AED.
Funds are
Available in the
Following
Accounts:
Project TIA Funds 371-041110-T15040107-5212115
REVIEWED AND APPROVED BY:
Cover Memo
Attachment A December 10, 2020
TIA Band 3 Broad Street Improvement Project – James Brown Linear Park Page 1 of 5
Attachment A - Scope of Work
TIA Band 3 Broad Street Improvement Project
James Brown Linear Park
Augusta Engineering Department
12/10/2020
The scope of work presented below is prepared by Barge Design Solutions for Hussey Gay
Bell and the Augusta Engineering Department in association with the TIA Band 3 Broad
Street Improvement Project in the City of Augusta.
I. Project Description
II. Scope of Services
III. Project Understanding, Assumptions, and Exclusions
IV. Time of Performance
V. Client’s Responsibilities
VI. Compensation
I. Project Description
An exciting opportunity within the Broad Street Improvement Project has emerged to
transform the streetscape improvements for a segment of the street to a signature linear
park. The Hussey Gay Bell (HGB)/Barge Design Solutions (Barge) team propose to fully
design the James Brown Linear Park, located on Broad Street between the 650 linear-
foot block between James Brown Boulevard and 8th Street. Based on the schematic
design proposed to the City in April 2020 and revised again in July 2020, the
approximately 2.5-acre James Brown Linear Park will include the following features:
• Relocated James Brown bronze statue set within an interpretive area of
decorative hardscape and signage elements that convey James Brown’s life
story.
• Central plaza aligned with the Atlantic Commons includes musical/audio
element, decorative hardscape and a water feature.
• Locations designed for local, informal music performances.
• Decorative paving and patterning that extends from building-face to building-
face through, across and the length of the median park.
• Extensive custom shade structures along the linear park promenade.
• Location for new art piece.
• Site furnishings, amenities, and site utilities to promote flexible and multiple uses
and events.
Barge anticipates that the following design disciplines will be involved: landscape
architecture, fountain/water feature design, audio design, irrigation design, and civil,
electrical, plumbing and structural engineering.
Compared with the cost of constructing an improved streetscape at the same location
Attachment A December 10, 2020
TIA Band 3 Broad Street Improvement Project – James Brown Linear Park Page 2 of 5
(approximately $1.5M), the cost to complete the James Brown Linear Park is
significantly higher (approximately $4.2M) due to the additional customized park
features and unique amenities. It is our understanding that the proposed scope of
work would be additive to the existing Broad Street Improvement project scope and
not generate an additional bid package or construction phase. This scope of services
is based on the understanding that the James Brown Linear Park design would be let
and constructed at the same time as the larger Broad Street Improvement project.
II. Scope of Services
A. Task 1 – Program Refinements and Stakeholder Engagement
The HGB/Barge team will conduct the following tasks:
1. Review / coordination meetings with Augusta Engineering Department (AED).
2. Stakeholder meetings (3 review meetings) and follow-up coordination with Augusta
Chamber, Visit Savannah and other stakeholders as identified by AED.
3. Schematic design layout refinements based on input from stakeholders.
4. Revised cost opinions of schematic design.
5. Two (2) photorealistic renderings for project promotion.
B. Task 2 – Preliminary Design
The Barge team will perform the following tasks associated with the Preliminary Plans Phase
necessary to complete the linear park design:
1. Prepare typical sections and enlarged plans as it relates to the linear park design.
2. Coordinate linear park design and layout with roadway plans.
3. Prepare preliminary plans.
4. Prepare draft provisions as it relates to the linear park design.
5. Prepare construction details.
6. Prepare updated Opinion of Probable Construction Cost (OPCC) (using Barge’s
method and not utilizing GDOT CES).
7. Prepare field plan review plans as part of the overall submittal for Broad Street.
8. Address field plan review comments specific to the specialized design of the linear
park.
C. Task 3 – Final Design
The Barge team will conduct the following tasks associated with the Final Plans Phase
necessary to complete the linear park design:
1. Prepare revised typical sections and enlarged plans for the linear park design.
2. Continue to coordinate linear park design and layout with roadway plans.
3. Prepare final plans.
4. Prepare Special Provisions as it relates to the linear park design.
5. Prepare construction details.
6. Prepare updated Opinion of Probable Construction Cost (again, not utilizing GDOT
CES).
7. Prepare FFPR related to the above-mentioned scope as part of the overall
Attachment A December 10, 2020
TIA Band 3 Broad Street Improvement Project – James Brown Linear Park Page 3 of 5
submittal for Broad Street.
8. Address FFPR comments specific to the specialized design of the linear park.
9. Contribute to Detailed Construction Quantities, Opinion of Probable Cost related to
the above-mentioned scope.
10. Prepare/submit final plans as part of overall submittal for Broad Street.
11. Revise plans, prepare amendments during bidding process.
D. Task 4 – Limited Construction Phase Services
The HGB/Barge team will perform the limited Construction Phase services tasks related to
the above-mentioned scope necessary to bid the project:
1. Pre-Bid Meeting Attendance.
2. Review Bid RFIs and Addenda.
3. Review bids as it relates to the above-mentioned scope.
4. No Owner Architect Contractor (OAC) meetings or construction site visits are
included in this scope of work but Barge would be pleased to provide, as an
additional service, attendance at OAC meetings and to conduct site walks and
prepare reports during construction.
III. Project Understandings, Assumptions, and Exclusions
A. The HGB/Barge team will provide the above-noted services based upon a given set of
assumptions. These assumptions are as follows.
1. Construction budget is assumed to be $4,200,000.
2. Permit, recording fees, etc., are to be paid by the Client/Owner.
3. Design will not be phased, and one set of Broad Street construction documents will
be produced that will include the documentation for the James Brown Linear Park.
4. Design services will include structural, site electrical and plumbing, audio/sound
design, water feature design and irrigation, as necessary.
5. Appropriate sanitary sewer, water, gas, electric, and communication services are
available to the site; offsite utility design services can be provided as an additional
service.
6. There are no historical structures involved with the project.
7. Adequate water supply and pressure is available to achieve required fire protection
flows and pressures, as well as water feature flows and pressures.
8. Adequate sanitary sewer service is available such that no pretreatment or lift station
design is required.
9. Design fee is based upon the schematic site plan (Attachment B), as developed by
the HGB/Barge team and last revised in July 2020. Modification or changing of the
Attachment A December 10, 2020
TIA Band 3 Broad Street Improvement Project – James Brown Linear Park Page 4 of 5
site plan may require additional services, depending upon the scope and timing of
changes.
10. Irrigation is to be from a domestic water source, and no supplemental pumping
systems are required.
11. Playground equipment is not included in the scope.
12. Geotechnical report will be provided by others.
13. Schedule is dependent upon the timely receipt of critical information, such as final
site plan, building footprints with utility points of connection, responses from
regulatory authorities, and Owner/Contractor/Property Owners. Information to be
provided by others will be received in a timely manner that corresponds to the civil
engineering/site development project schedule. If the information is not received in
a timely manner, then additional design fees may be required.
B. The following excluded services can be provided as an additional service with an
appropriate adjustment in fees.
1. Record drawing preparation based upon markups prepared by the general
contractor.
2. Services resulting from significant changes in general scope or character of the
project or its design.
3. Design revisions requested by those outside the project team and stakeholders
beyond the Task 1 Program Refinements & Stakeholder Engagement Phase.
4. Site renderings, other than those noted in Task 1 scope of services.
5. Additional review meetings with client and/or design teams.
6. Preparation of multiple, separate construction contract packages.
7. Opinion of probable construction cost, except as otherwise noted.
8. LEED certification.
9. Retaining wall design.
10. Sanitary sewer lift station design.
11. Traffic study and traffic signal design.
12. Offsite utility design services.
It is understood and agreed that Barge’s services under this agreement do not include
project observation or review of the Contractor’s performance or any other construction-
phase services, and that such services will be provided by the Client. The Client assumes
all responsibility for interpretation of the contract documents and for construction
observation, and the Client waives any claims against Barge that may in any way be
connected thereto.
IV. Time of Performance
The HGB/Barge team is prepared to begin work within two (2) weeks upon receipt of a signed
professional services agreement or written authorization to proceed.
Barge and Client are aware that many factors outside HGB/Barge team’s control may affect
Attachment A December 10, 2020
TIA Band 3 Broad Street Improvement Project – James Brown Linear Park Page 5 of 5
HGB/Barge team’s ability to complete the services to be provided under this Agreement.
HGB/Barge team’s will perform these services with reasonable diligence and expediency,
consistent with sound professional practices.
V. Client’s Responsibilities
The HGB/Barge team’s strives to work closely with our clients. In order for the project team to
function efficiently, certain information is needed to be provided by the Client and other
interested stakeholders in a timely manner. These items and responsibilities are noted below.
A. Provide information as required to support development of HGB/Barge team’s scope, as
required in the project agreement for services.
B. Provide review comments in a timely manner. To meet the proposed schedule, we
anticipate short review periods of two to three business days by City staff at key deliverable
milestones and general buy-in and consensus from the other design team members during
the monthly review meetings.
C. Provide single point of contact for project coordination purposes.
D. Coordination of stakeholder meetings, including public announcements/invitations,
providing meeting space, meeting information, and associated expenses will be provided
by Client.
VI. Compensation
The compensation to be paid to HGB/Barge team for providing requested services listed above
is a Lump Sum fee to be distributed according to the Fee Summary Table.
FEE SUMMARY TABLE
TASK
FIRM
FEE
Project Management; QA/QC
HGB
$9,885
Task 1: Program Refinements & Stakeholder
Engagement
BARGE $20,325
Task 2: Preliminary Design BARGE $64,670
Task 3: Final Design BARGE $76,835
Task 4: Limited Construction Phase Services
BARGE
$26,985
$198,700
The fees provided above are valid up to sixty (60) days from the date of this proposal.
(SA1 – For changes greater than $25,000) June 2020
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 371-041110-T15040107
GDOT Number (s):
RC07-000107
PI 0011382
Supplemental Agreement Number: 2
Purchase Order Number: 19ENG752
WHEREAS, We, Hussey Gay Bell (HGB). Consultant, entered into a contract with Augusta-Richmond
County on July 31, 2012 for engineering design services associated with the improvements to Broad
Street Improvements. Project RC07-000107, PI 0011382, File Reference No. 20-014 (T), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering Services to complete needed survey and storm sewer data.
It is agreed that as a result of the above described modifications the contract amount is increased
by $198,700.00 from $2,366,119.69 to a new total of $2,564,819.69.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement
in no way modifies or changes the original contract of which it becomes a part, except as specifically
stated herein.
NOW, THEREFORE, We, Hussey Gay Bell (HGB). Consultant, hereby agree to said Supplemental
Agreement consisting of the above mentioned item, and agree that this Supplemental Agreement
is hereby made a part of the original contract to be performed under the specifications thereof, and
that the original contract is in full force and effect, except insofar as it might be modified by this
Supplemental Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY Hussey Gay Bell (HGB).
AUGUSTA, GEORGIA
Hardie Davis, Mayor
Approved Date: Approved: Date:
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title:
Title:
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T15040107
This request is for Supplemental Agreement Number Two to
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 2,078,800$
TIA Funds 287,330$
TIA Funds 198,700$
2,564,830$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15040107
Broad Street Improvements
(RFP #18-311)
Supplemental Agreement Number Two
Hussey Gay Bell (HGB) in the amount of $198,700.00
Funding is available in the TIA project budget:
1/20/2021
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15040107
Broad Street Improvements
(RFP #18-311)
Supplemental Agreement Number Two
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB ADDITION CPB
TIA Project
371-041110/5212115-T15040107 (2,366,130)$ (198,700)$ (2,564,830)$
TOTAL SOURCES: ($2,366,130) ($198,700) ($2,564,830)
USE OF FUNDS
ENGINEERING
371-041110-5212115/T15040107 $2,366,130 $198,700 $2,564,830
TOTAL USES: $2,366,130 $198,700 $2,564,830
1/20/2021
CPB#371-041110-T15040107
1/20/2021
CPB#371-041110-T15040107
1/20/2021
Commission Meeting Agenda
2/16/2021 2:00 PM
D’Antignac Street
Department:Engineering
Department:Engineering
Caption:Motion to approve the revised upfront construction cost of
$150,000 on the installation of 16 street lights along D’Antignac
Street between Walton Way and R.A. Dent Blvd with an annual
cost of $8,570.88. Construction funding is available in Street
Lighting Upgrades SPLOST IV account and ongoing operations
and maintenance in annual street lighting budget. Requested by
AED (Approved by Engineering Services Committee
February 9, 2021)
Background:At the request of University Hospital, Georgia Power will install
16 street lights along D’Antignac Road in front of University
Hospital. The existing street lighting system is no longer
working and beyond our ability to repair it. The upfront cost to
install the street light system will be $150,000 dollars. The
yearly cost to operate and maintain the system will be $8,570.88
which will be covered by the annual street lighting budget.
Analysis:The cost proposal was received by Augusta, GA on September
28, 2020, in the amount of: Contractor Bid Georgia Power
$150,000 upfront $8,570.88 annually
Financial Impact:Adequate funds are available and expenditures of this amount
will leave sufficient amount for emergencies through the end of
the fiscal year.
Alternatives:1) Do not approve
Recommendation:Approve the revised upfront construction cost of $150,000 on
the installation of 16 street lights along D’Antignac Street
between Walton Way and R.A. Dent Blvd with an annual cost of
$8,570.88. Construction funding is available in Street Lighting Cover Memo
Upgrades SPLOST IV account and ongoing operations and
maintenance in annual street lighting budget.
Funds are
Available in the
Following
Accounts:
SPLOST IV 328-041110-54.14410/219824905, 276-041610-
5312310
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
Daily Landfill Operation Schedule
Department:
Department:
Caption:Motion to approve adjusting daily landfill operation schedule as
recommended by Engineering Director. (Approved by
Engineering Services Committee February 9, 2021)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
GDOT Roadside Enhancement and Beautification Council Grant (REBC) Program Augusta
Engineering Grant Acceptance Project No. N/A File Reference: 21-014 (A)
Department:Engineering
Department:Engineering
Caption:Motion to approve and authorize the Augusta Engineering
Department to accept and receive REBC grant from Georgia
Department of Transportation (GDOT) for 13th Street (SR4)
Enhancement and Beautification in conjunction with TIA funded
13 Street (SR4) Improvements Project. (Approved by
Engineering Services Committee February 9, 2021)
Background:The Roadside Enhancement and Beautification Council (REBC)
Grant Program provides funding for roadside enhancement and
beautification projects along Georgia's roadsides. The funding
comes from contributory value fees paid by outdoor advertising
companies to GDOT for vegetation removal at outdoor
advertising signs. Funds may be used for purchasing landscape
plant material, sod, topsoil, mulch and labor costs associated
with the approved items for installing plant material along state
routes throughout the state. Any local government, community
improvement district, or state agency may apply for grants
(maximum $50,000) for landscape enhancement of the state
right-of-way that involves the local community and displays the
right-of-way in an attractive manner promoting further pride in
Georgia. The REBC requires the use of Georgia Grown
materials . On May 19, 2020, Augusta Commission authorize
AED to submit grant application. On November 2, 2020, GDOT
notified Augusta that AED grant submittal was accepted for
funding.
Analysis:13th Street/SR 4 is TIA band 3 road improvements and
enhancement project and is under design. It is the gateway from
South Carolina into Augusta’s Medical District. Grant amount is
$32,801.00 and is supplemental needed funding for roadway
enhancement and beautification.Cover Memo
Financial Impact:No matching funds required. Augusta will be receiving
$32,801.00 state funds.
Alternatives:1). Do not approve and identify other funding source to
complete designed landscaped enhancement.
Recommendation:Approve and authorize the Augusta Engineering Department to
accept and receive REBC grant from Georgia Department of
Transportation (GDOT) for 13th Street (SR4) Enhancement and
Beautification in conjunction with TIA funded 13 Street (SR4)
Improvements Project. Requested by AED
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
13th Street REBC Concept Report
Summary
The proposed project is a landscape beautification project located in downtown Augusta,
Georgia. The proposed project location is on 13th Street. Thirteenth street is the gateway from
South Carolina into Augusta’s Medical District. The project is also in the shadow of the historic
Sacred Heart Cultural Center. Greene Street and Telfair Street bookend the project. Close to
twenty five feet are available beyond the back of the curb in either direction. Both properties are
currently owned by the applicant.
Augusta, Georgia chose thirteenth Street for two reasons. First, it transitions from a more
pedestrian area to an area of more vehicle traffic. Second, it offers the widest, most consistent
right-of-way along the 13th street corridor. This area fits best to serve as our “impact area”.
Augusta, Georgia acknowledged and addressed this important area in the past. Today, many of
the plants and trees are beyond their prime.
We applied GDOT landscape policy 6755-9, Landscaping on D.O.T. Right of Way when
creating a concept plan. The speed limit is 35 mph through the corridor requiring a minimum
horizontal clearance of four feet from back of the curb (Central Business District). No plants from
the invasive list were used in the design. The designer included Native and adapted trees where
appropriate.
The City of Augusta has implemented many GDOT beautification grant projects. If awarded the
funds to complete this project, Augusta, Georgia will bid the project. Then a qualified landscape
contractor will complete the project. Augusta, Georgia tree and landscape maintenance team
will maintain the project. Augusta, Georgia may also award a maintenance contract for ongoing
maintenance.
Cost Estimate
Item Unit Cost QTY Total Cost
Mobilization LS 3500 1 3500
Grading and Demolition LS 3500 1 3500
0
Irrigation LS 5000 1 5000
0
Plants 0
Large Tree Ea 800 15 12000
Small Tree Ea 500 14 7000
7 gallon Ea 75 49 3675
3 gallon Ea 35 72 2520
1 gallon Ea 10 1006 10060
0
Sod SF 1 0 0
0
Mulch 0
Hardwood cy 57 78 4446
Base Cost $48,201.00
Site Analysis
1.Looking North from Telfair Street
2.Looking South from Greene Street
3.Looking West from 13th Street North of Bridge
4.Looking West from 13th Street South of Bridge
5.Looking West from 13th Street South of Bridge
6.Looking East from 13th Street South of Bridge
City of Augusta
Attn: The Honorable Hardie Davis, Jr., Mayor of Augusta
535 Telfair St., Suite 200
Augusta, GA 30901 November 2, 2020
Page 2 of 3
Stipulations to Your REBC Grant Project:
· REBC Grant Funds cannot be used for highway construction, design, administration, or
hardscape of any kind. All clearing, grubbing, grading, hardscape and infrastructure
installation must be completed and funded separately from the proposed planting.
· Please increase the spacing of Nuttall Oak trees from 20' to 40', and reducer the number
of Kousa Dogwoods from 14 to 10, so that site is not overcrowded. The trees and shrubs
closest to the intersections must be placed so that they do not block sight distances. Grant
amount has been reduced to reflect these changes.
Checklist for Receiving Grant Funds:
Complete electronic contract execution process within 45 days of the date of this grant
award notification (see Instructions, enclosed).
Finalize plans from your original grant proposal. Grant recipients have one year from the
effective date of the REBC Agreement to obtain a Special Encroachment Permit, but this
process can take some time. Recipients are STRONGLY ENCOURAGED to submit
their application and final plans to their District Traffic Operations Office for a
Special Encroachment Permit within 90 days of this notification. Be sure to read
Policy No. 6755-9, Landscaping on the Right of Way, for guidance, available at:
http://www.dot.ga.gov/informationcenter/programs/environment/landscapes/Pages/defau
lt.aspx
Include important information in your construction documents and plans – photographs,
speed limit, right of way boundary lines, locations of existing trees and site elements,
setback distances from the edge of the road, existing billboards, etc.
Submit a digital copy of your project plans to the District Traffic Engineer in the District
Office of Traffic Operations, via GPAS AMPS, either for formal submission or a conceptual
review. The District will do an initial review and submit comments back to you with an
original Special Encroachment Permit Application and a Mowing and Maintenance
Agreement, including a maintenance work plan.
Once the Special Encroachment Permit is approved, grant recipients have one year to
complete their projects. Failure to meet this deadline will subject these funds to
reallocation.
City of Augusta
Attn: The Honorable Hardie Davis, Jr., Mayor of Augusta
535 Telfair St., Suite 200
Augusta, GA 30901 November 2, 2020
Page 3 of 3
Grantee must request reimbursement of funds within ninety (90) calendar days after
project completion. To claim reimbursement, submit the following to the State
Maintenance Office Landscape Architecture Unit:
· One copy of the Special Encroachment permit you receive from the District Office.
This will include the signed Right of Way Mowing and Maintenance Agreement
· One copy of the final, approved landscape plans (8 ½ x 11 sheets)
· One copy of the final budget
· One copy of the completed and signed E-Verify Form
These documents may be sent electronically, or via mail. When the documents listed
above are sent to our office, we will email you a completed invoice cover sheet with
instructions for submittal. This cover sheet shall be printed on your official letterhead
and returned to our office, along with any supporting invoices. Only one
reimbursement payment will be issued. A sample invoice and invoice cover sheet will
be attached to the REBC Agreement for your reference.
Once the REBC Agreement is signed and dated by GDOT senior management in our system, we
will send you an original copy for your records, and set up a Purchase Order (PO) for the amount
of the grant.
The mailing address and email for the State Maintenance Office Landscape Architecture Unit is:
GDOT Office of Maintenance
REBC Grant Program, 10th Floor
600 West Peachtree Street
Atlanta, GA 30308
landscape@dot.ga.gov
Please document your project with digital photographs. The Department will display your
presentation to the Roadside Enhancement and Beautification Council, and it will be an important
documentation of your REBC Grant funding results.
Commission Meeting Agenda
2/16/2021 2:00 PM
On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality
Assurance/ Quality Control, and Geotechnical Inspections and InvestigationsRFP 19-179 Project
Number: N/A File Reference: 21-014(A)
Department:Engineering
Department:Engineering
Caption:Motion to approve continued funding of the current “On-Call
Construction Material Inspection and Testing, Construction
Monitoring and Quality Assurance/ Quality Control, and
Geotechnical Inspections and Investigations (CMT Geotech)”
Services Contract in the amount of $1,000,000 RFP 19-179
(Approved by Engineering Services Committee February 9,
2021)
Background:The on-going TIA/SPLOST funded roadway improvements
projects and increase in infrastructure maintenance and
emergency repairs to aging infrastructures within the countyhave
placed a significant strain and workload on the Augusta
Engineering Department (AED) in-house engineering
construction services resources. AED has over twenty
TIA/SPLOST funded roadway, bridge and traffic operation
improvements projects presently under construction or about to
go into construction. AED has determined it would be beneficial
to continue supplementing its engineering resources with On-
Call CMT_Geotech Services. The assistance of outside
construction services will be temporary thereby, insuring a
quality finish product. It is a practical approach to sustain
construction quality assurance & quality control (QA/QC)
during the project construction phase. Project QA/QC is
essential to the production of quality roads and infrastructure.
Analysis:On August 6, 2019, The Augusta Commission approved the On-
Call Construction Material Inspection and Testing, Construction
Monitoring and Quality Assurance/ Quality Control, and
Geotechnical Inspections and Investigations contract to ATC
Group Services LLC, Matrix Engineering Group, Inc., and MC
Squared, Inc. Additional funds allocation to this contract is
needed to maintain the required level of service for construction
Cover Memo
projects presently under construction and about to go under
construction.
Financial Impact:Funds are available in the amount of $1,000,000 TIA
discretionary fund.
Alternatives:1. Do not approve the contract award and find an alternative way
to provide the required CMT_Geotech Construction QA/QC
Services and meet TIA construction QA/QC requirements.
Recommendation:Approve continued funding of the current “On-Call Construction
Material Inspection and Testing, Construction Monitoring and
Quality Assurance/ Quality Control, and Geotechnical
Inspections and Investigations (CMT Geotech)” Services
Contract in the amount of $1,000,000. Funding is available in
TIA Discretionary Funds.
Funds are
Available in the
Following
Accounts:
TIA Discretionary Funds 235-041110
REVIEWED AND APPROVED BY:
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorize to CPB# N/A. This request is to continue funding of the current
On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical
Inspection, Field Engineering Services Consulting Agreement in the amount of $1,000,000
Funding is available in TIA Discretionary Funds.
Section 2: The following revenues are anticipated to available to the Consolidated
Government to complete the project.
500,000$
180,240$
1,000,000$
1,680,240$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# N/A
On-Call Construction Management, Construction Inspection, and
Field Engineering Services (Bid 19-179)
to sustain construction quality assurance and quality control (QA/QC) during the project
TIA DISCRETIONARY FUNDS
Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
construction phase which is essential to the production of quality roads and infrastructure.
TIA DISCRETIONARY FUNDS
TIA FUNDS
02.27.2020
Augusta-Richmond County, Georgia CPB# N/A
On-Call Construction Management, Construction Inspection, and
Field Engineering Services (Bid 19-179)
CAPITAL PROJECT BUDGET
CPB AMOUNT ADDITION CPB AMOUNT
SOURCE OF FUNDS CPB REQUEST
TIA Discretionary ($500,000) ($1,000,000) ($1,500,000)
TIA Funds ($180,240)($180,240)
TOTAL SOURCES: ($680,240) ($1,000,000) ($1,680,240)
USE OF FUNDS
TIA Discretionary $500,000 $1,000,000 $1,500,000
TIA Funds $180,240 $180,240
TOTAL USES: $680,240 $1,000,000 $1,680,240
02.27.2020
Commission Meeting Agenda
2/16/2021 2:00 PM
On-Call Professional Services for Engineering and Field Design, small to MediumScale Maintenance
Task Design, Regulatory Periodic Inspection Compliance and Structural Inspection & Investigations
RFP 19-241 File Reference: 21-014(A)
Department:Engineering
Department:Engineering
Caption:Motion to approve continued funding of the current “On-Call
Professional Services for Engineering and Field Design, small to
Medium Scale Maintenance Task Design, Regulatory Periodic
Inspection Compliance and Structural Inspection &
Investigations” Services (CEI Services) Contract in the amount
of $500,000 as requested by AED. RFP 19-241 (Approved by
Engineering Services Committee February 9, 2021)
Background:AED has infrastructure improvements to several projects in
design and under construction. This trend will continue for next
several years. Majority of the projects are local funded
(SPLOST) and regional funded ( TIA). There are few federal
funded projects too. In addition, AED is responsible for
operation and maintenance of storm conveyance system, flood
control structures (such as dam and levee) and bridges, Traffic
operation, and roadway lighting operation and maintenance. The
Augusta Engineering Department (AED) supplements small to
medium and specialized projects design efforts by on-call
professional services from Engineering Professional firms under
on-call CEI services contract. The assistance of outside
professional engineering services is temporary and helps insure a
quality finish product.
Analysis:On November 2019, The Augusta Commission approved On-
Call contract to ZEL Engineers, Infrastructure Management
Systems, Moreland Altobelli, Hussey Gay Bell and Cranston
Engineering being the selected firms. Additional funds
allocation to this contract is needed to maintain the required
level of design services for Infrastructure small to medium
projects design and specialty professional services.Cover Memo
Financial Impact:Funds are available in the amount of $500,000 AED TIA Project
Management fund.
Alternatives:1. Do not approve contract award and find alternative way
providing needed Professional Engineering Services for small to
medium projects design and specialty professional services.
Recommendation:Approve continued funding of the current “On-Call Professional
Services for Engineering and Field Design, small to Medium
Scale Maintenance Task Design, Regulatory Periodic Inspection
Compliance and Structural Inspection & Investigations”
Services (CEI Services) Contract in the amount of $500,000 as
requested by AED.
Funds are
Available in the
Following
Accounts:
AED TIA Project Management Funds 371-041114 Item
forwarded for discussion dbw
REVIEWED AND APPROVED BY:
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorize to CPB# N/A. This request is to continue funding of the current
On-Call Professional Services for Engineering and Field Design, small to Medium Scale
Maintenance Task Desin, Regulatory Periodic Inspection Compliance and Structural
quality finished product. Funding is available in AED TIA Project Management.
Section 2: The following revenues are anticipated to available to the Consolidated
Government to complete the project.
500,000$
500,000$
1,000,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# N/A
On-Call Professional Services for Engineering and Field Design (Bid 19-241)
Inspection & Investigations Services (CEI Services) Contract in the amount of $500,000 for
AED TIA PROJECT MANAGEMENT FUNDS
Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
the temporary assistance of outside professional engineering services to help insure a
AED TIA PROJECT MANAGEMENT FUNDS
02.27.2020
Augusta-Richmond County, Georgia CPB# N/A
On-Call Professional Services for Engineering and Field Design (Bid 19-241)
CAPITAL PROJECT BUDGET
CPB AMOUNT ADDITION CPB AMOUNT
SOURCE OF FUNDS CPB REQUEST
AED TIA PROJECT MANAGEMENT FUNDS ($500,000) ($500,000) ($1,000,000)
371-041114
TOTAL SOURCES:($500,000) ($500,000) ($1,000,000)
USE OF FUNDS
AED TIA PROJECT MANAGEMENT FUNDS $500,000 $500,000 $1,000,000
371-041114
TOTAL USES:$500,000 $500,000 $1,000,000
02.27.2020
Commission Meeting Agenda
2/16/2021 2:00 PM
Section 319(h) CWA Grant- Stormwater BMP Installation and Performance Comparison Augusta
Engineering Impaired Creeks Restoration Program Memorandum of Understanding with Phinizy
Center for Water Sciences Project Number: N/A File Reference: 21-014(A)
Department:Engineering
Department:Engineering
Caption:Motion to approve entering into Memorandum of
Understanding (MOU) with Phinizy Center for Water Science
(Nonprofit Organization) to assist Augusta Engineering
Department (AED) with implementing Section 319(h) grant
supported activities that are designed for stream water quality
restoration in local waterbodies. Also authorized Mayor to sign
MOU as requested by the Augusta Engineering Department.
Requested by AED.(Approved by Engineering Service
Committee February 9, 2021)
Background:The Clean Water Act Section 319(h) Water Quality grant funds
support activities to identify and implement projects for
reduction of prioritized risks and concerns in the community
such as source assessment and control of pollutant of interest
load within state listed impaired water bodies. During 2016,
Augusta Engineering Department in partnering with Phinizy
Center for Water Sciences (PCWS) submitted two (2) separate
applications to seek federal funds for various activities
associated with surface water quality improvement program.
Best Management Practice (BMP) assessment grant targeted
compare the performance of stormwater BMPs to reduce adverse
hydrologic and pollutant loading from impervious surfaces. As a
team, AED and PCWS staff will work together to install and
manage various BMPs features, and monitor performance. This
program will allow AED to optimize its MS4 NPDES
stormwater Management Program.
Analysis:Phinizy Center for Water Science is AED’s partner submitting
this grant. Per grant submitted and approved workplan, specific
responsibilities are assigned to PCWS. This proposed MOU
allows the project to move forward without interruption to the
grant schedule or budget and fulfill grant requirements.
Cover Memo
Financial Impact:AED is receiving $196,450.00 in federal funds. AED will
provide $132,418.00 matching non-federal funds [i) in-
kind=$64,118, and ii) $68,300] from its stormwater services
program funds.
Alternatives:1) Do not approve and fail to meet project goals, budget and
timeline, and also risk being not considered for receiving such
future grants.
Recommendation:Approve entering into Memorandum of Understanding (MOU)
with Phinizy Center for Water Science (Nonprofit Organization)
to assist Augusta Engineering Department (AED) implementing
Section 319(h) grant supported activities that are designed for
stream water quality restoration in local waterbodies. Also
authorized Mayor to sign MOU as requested by the Augusta
Engineering Department.
Funds are
Available in the
Following
Accounts:
Org key- 220041116 $196,450 Federal Funds $64,118 in-kind;
$68,300 from Stormwater Program 581-044320 -5211120
REVIEWED AND APPROVED BY:
Cover Memo
Stormwater BM P Installation and Performance Comparison 39(h) Grant 1 | 3 P a g e
M EM O RAN D UM O F UN D ERSTAN DIN G
between Augusta,
Georgia and
Phinizy Center for W ater Sciences
This M emorandum of Understanding (hereinafter "M emorandum") made this _ _ day of
, 2021, by and between AUGUSTA, GEORGIA, as a political subdivision of the State
of Georgia (hereinafter referred to as "Augusta, Georgia" or "Augusta"), as Party of the First Part,
and Phinizy Center for W ater Sciences (hereinafter referred to as "Institution") as Party of the Second
Part.
W HEREAS, the Institution is a professional/Nonprofit partnering entity assisting Augusta
Engineering Department (AED) with the Section 319(h) Grant entitled, "Stormwater BM P
Installation and Performance Comparison";
NOW , THEREFORE, as a desire of Augusta and Institution to properly coordinate the development
and implementation of this grant, the parties hereby agree as follows:
UN DERSTAN DIN G:
Augusta, Georgia and Institution do hereby agree to the following:
1. The Institution will provide services related to engineering design and study of Best M anagement
Practices (BM Ps) for aquatic habitat restoration and water quality, assistance in installation or
installation of those BM Ps, field recon assistance efforts, site and BM P selection efforts, survey
assistance, data analysis, and report writing efforts as shown in the awarded grant document scope of
work document. These activities will primarily be conducted through the work of professionals, as
shown in the awarded grant document (Section 319(h) FY2018 Grant - Element 15, Stormwater BM P
Installation and Performance Comparison). These professionals will be approved by Augusta
Engineering Department.
2. The Institution will provide Augusta with timesheets for each project task, using format approved
by Augusta Engineering Department, for all personnel involved in this project as well as a brief
summary of activities and percent completion for each project task for each quarterly reporting period
as required by the grant.
3. Augusta shall contribute the grant contractual/supplies category funds up to $262,750.00 for
the work provided and not to exceed the designated amount within the approved grant as shown
in the 319(h) grant Scope of W ork document.
4. The Institution shall submit quarterly reimbursement claims with detailed description of work done
during that quarter to AED within five days by end of the respective quarter. These reimbursement
claims shall be prepared in a format acceptable by the AED with payment to the Institution once
funds have been received by the granting agency.
5. Upon completion of the activities funded by Augusta, material produced under this M OU will
become property of Augusta. However, with written permission from Augusta Engineering
Department, the Institution has rights to use this material for their activities and scientific research
Stormwater BM P Installation and Performance Comparison 39(h) Grant 2 | 3 P a g e
purposes but must include Augusta personnel as designated collaborators and the following as proper
identification of funding for the project:
"The preparation of this report, map, document, project, etc., was financed in part through a grant from the
U.S. Environmental Protection Agency under the Provisions of
Section 319{h) of the Federal W ater Pollution Control Act, as amended and Augusta, Georgia, Augusta
Engineering Department."
Together with the month and year, the document was prepared and credit being given to the
Environmental Protection Division of the Department of Natural resources, State of Georgia.
D ELIVERABLES:
The Institution agrees to provide to Augusta Engineering Department any requested documentation
required under this M OU and per the grant scope of work.
TIM E:
This M OU will remain in effect for the duration of the 319(h) ‘Stormwater BM P Installation and
Performance Comparison” awarded grant duration unless otherwise amended.
TERM IN ATION :
Both parties may terminate this M OU at any time by giving of ninety (90) days written notice of such
termination. Upon receipt of such notice of termination, Institution shall discontinue all work under
this M OU and transfer project related all data and instrumentation to Augusta Engineering
Department along with summary of ongoing tasks, each task status and remaining work. Data gathered
and material produced will become property of Augusta.
M ISCELLAN EOUS:
1. This M emorandum of Understanding shall be controlled by and construed in accordance
with the laws of the State of Georgia.
2. Any notice given under this M emorandum shall be deemed given when provided in writing
to the following persons:
To Augusta, Ga:
AUGUSTA, EN GIN EERIN G
D EPARTM EN T EN GIN EERIN G
ADM IN ISTRATION
ATTN : DIRECTOR OF EN GIN EERIN G
452 W ALKER STREET, SUITE 110, AUGUSTA, GEORGIA 30901
To Phinizy Center for W ater Sciences:
PH IN IZY CEN TER FO R W ATER
SCIEN CES ATTEN TION : DR.
M ICH AEL ASH
1858 LOCK AN D DAM
ROAD AUGUSTA,
GEORGIA 30906
Stormwater BM P Installation and Performance Comparison 39(h) Grant 3 | 3 P a g e
This M emorandum of Understanding is the entire agreement between the parties, and may not
be amended, except by a writing executed by both parties.
APPROVED:
PH LN IZY CEN TER FO R W ATER SCIEN CES AUGUSTA, GEORGIA
By: _____________________ By: _____________________
Date: ___________________ Date: ___________________ _
ATTEST: __________________ ATTEST: __________________
Date: _________________________ Date: _________________________
05/21/2020
Commission Meeting Agenda
2/16/2021 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the Regular and Special
Called Meetings of the Commission held on February 2, 2021
and the Special Called Meeting of the Commission on February
9, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
commission Meeting Agenda virtual/Tereconferenc e - 2l2l202l
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; B. williams, Garrett, Sias, Johnson, Frantom, scott,McKnight, D. williams, Hasan and clarke, members of Augusta Richmond county
Commission.
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE TINITED STATES OF AMERICA.
RECOGNITION(S)
Employee of the Month for December 2020
A. Congratulations! Deputy Cecil Harris Jr. as Augusta, Georgia's Employee of the Month for
December 2020.
B ItemApprovalsheet.html
Motions
Motion Motion Textr ype
Recognition of Deputy Cecil Harris, Jr., Richmond County
Sheriffs Department, as December,2020 Employee of the
Month.
December 2020 Years of Service Recipients.
B. Congratulations! December 2020 Years of Service Recipients.
E 2021-02-02 YOS For 25-50 yOS Rccipients Memo (o02t.pdf
Gi ItemAoorovilsheet.html
Motions
Motion Motion Textr ype
Made Seconded MotionBy By Result
Motion
Result
Item
Action:
None
Item
Action:
None
Item
Action:
None
Made SecondedBv By
Recognition of the January 2O2l yearc of Service
Recipients.
Five (5) minute time limit per delesation
DELEGATIONS
C. Reverend Marion F. Williams regarding the city's policy for stray dangerous dogs.
[3!4s!@!I!e@,PCI
E ItemAporovalSheet.html
Motions
Motion Made Seconded Motion
i;;" Motion Text By By Resuu
Presentation is made by Rev. Marion Williams; an update
will be given at the Public Safety Committee meeting on
February 9,2021regarding the system failures in the Animal
Services Department.
D. Attorney Adam King, Chairman of the Committee to Preserve the Augusta Judicial Circuit relative to Item
the proposed circuit split and why we think it is a bad idea. Action:
None
BItsg&prsvdS&@l
Motions
Motion Type Motion Text Made By Seconded By HtJil
Presentation is made by Mr. Adam King.
E. Danielle Ringgold Augusta/CSRA Democratic Socialists of America regarding homelessness issues Item
in the city of Augusta SPLOST 8 proposal for shelter. Action:
None
83 ItsllA!@c!S!e4b!
Motions
Motion Type Motion Text
Presentation is made by Ms. Danielle Ringgold.
F. Kiara Bouyea Homelessness issues in the City of Augusta .
@ wg5c2.!.or2cEs29,!dJ
@ ItemApprovalSheet.html
Motions
Motion Type Motion Text
Presentation is made by Ms. Kiara Bouyea.
CONSENT AGENDA
Made By Seconded -, fffil
Made By Seconded By X"'.lil
Item
Action:
None
(Items l-3)
PLANNING
l. Motion to approye an Ordinance to amend Title Eight, Chapter l, Article 1 of the Augusta GA Code ltem
entitled "Flood Damage Prevention" to provide for revisions as required by the State Model Flood Damage Action:
Prevention Ordinance, additions to clariff language in the text, and additional revisions to reduce flood Approved
risk, in keeping with the City of Augusta's participation in the National Flood Insurance Program (I'{FIP)
and the Community Rating System (CRS). The update covers criteria for accessory structures and
agricultural structures. (Approved by Commission on January 6,2021- second reading)
E nood Ordinance - smetrded October 2020 re Asicultrusl Structur$ and Acc8lory Structures snd Nov 2020 re CIIS chsnqes - fitrol with hishlishts.doc
lE ItcmApprovalsheet.html
Motions
Motion Type Motion Text Made By Seconded By Motion
Result
' M"lffi
i""3|JJ![tr. co--issioner Ben Hasan commissioner Brandon Garrett passesApprove Mo
PETITIONS AND COMMUNICATIONS
2. Motion to approve the minutes of the Special Called and Regular Meetings of the Commission held Item
on January 19,2021, the Special called Meetings held on January 12 and ls,2o2l. Action:
Approved
E Called Commissioo Mectins Jaruary 12. 2021.docr
lE Called Commission Meetitre Januan t9. 202l.docr
lg Reul.r Commission Meetiog Januan 19 202l.pdf
[3 Called Commission Meetine January l5 2021.]df
g ItemApprovalsheet.html
Motions
X:l:" Motion Text Made By Seconded By MotionIYPe - ' ---- -r Result
a -.^..^-, Motion to approve. commissioner Ben commissioner BrandonApprove Motion passes l0-0. Hasan Garrett Passes
APPOINTMENT(S)
3. Motion to approve the appointment of Mason McKnight IV to the Augusta Aviation Commission; ItemThomas M. Dozier III General Aviation Commission (Daniel Field) : Tara Conway Historic Action:Preservation Commission representing District 3. Approved
B
B
[3 sKM c65s2rot28ll392.rurf
B
B ltemAporovalshect.html
Motions
*::"' Motion Text Made Byr ype Seconded By Motion
Result
a ---^-,- Motion to approve. commissioner Ben commissioner BrandonApprove MotionPasses l0-0. Hasan Garrett Passes
*,.*'IEND CONSENT AGENDA****
AUGUSTA COMMISSION
212t202t
AUGUSTA COMMISSION
REGULAR AGENDA
2t2t202t
(Items 4-30)
PUBLIC SERVICES
4. Motion to approve Existing Location: A. N. 2l-03: request by Krista Wight for a Sunday Sales Item
License to be used in connection with Tacocat/Pho-Ramen'L located at990 Broad Street. District 1. Action:
Super District 9. APProved
B AN-2r-m.pdf
IE ItemApprovalSh€et.html
Motions
Y,'j*'"' Motion Text Made By seconded By Motion
Type irrvrrv, r l^r Result
Approve M:li:l i,""3ljJiffi
commissioner Dennis commissioner Brandon passes
5. Motion to approve New Location: A.N. 2l-04: request by Alfonzso Daggett for an on premise Item
consumption Liquor & Beer License to be used in connection with Gravity Restaurant & Lounge Action:
located at 3036 Deans Bridge Rd. District 6. Super District 10. Approved
E AN-2l-&.pdf
lB ItcmApprovalSheet.html
Motions
*j:" Motion Text Made By Seconded By *:tjilr ype
^ Motion to approve. Commissioner Dennis Commissioner Brandon passesApprove Motion pasies 10-0. williams Garrett
6. Motion to approve Annual application to the Federal Transit Administration (FTA) for Section 5303 Item
funds in FY2o22. Action:
Approved
[3 FTA 53(L3 Grart Applicatior FY2022.Ddf
lE ItemAoorovslSheet.html
Motions
Motion d,--_r_r h__ Motion
-'"""" Motion Text Made By Seconded By Result'l'ype
a-..^-^-.^ Motion to approve. Commissioner Ben Commissioner Brandon passesApprove Motion Passes 10-0. Hasan Garrett
7. Motion to approve the Sec. 5307 and 5339 Augusta Transit grant application between the Federal
Transit Administration (FTA) and Augusta, Georgia.
Item
Action:
Approved
L+ tr'TA Application.pdf
Blts44prydsMba!
Motions
Motion Motion;"--- Motion Text Made By Seconded By'l'ype ' ---- -J Result
A --_^,.^ Motion to approve. Commissioner Ben Commissioner BrandonApprove vtoiio, passes 10-0. Hasan Garrett Passes
ADMINISTRATIVE SERVICES
8. Receive an update from the homelessness initiative "Finding a Way HOME". (Requested by Mayor Item
Hardie Davis, Jr. deferred from the Commission's January l9r202l') Action:
Approved
B ItcmApprovrtshect.ttml
Motions
Motion Motion Text Made By seconded By f"".Xill ype
Motion to approve the appointrnent of
Commissioners Jordan Johnson and Dennis
Williams as co-chairmen of a Task Force to
report back a recommendaton to the Commissioner CommissionerApprove commission regarding the identification of Ben Hasan Bobby wiiria-s Passes
warming shelters for the homeless at distinct
locations.
Motion Passes 10-0.
9. Motion to approve the purchase of one, grant funded, Mobile Pet Adoption Van for $142,742.00 from Item
Alliance Bus Group of College Park, GA (Bid 20-241A) for the Animal Services Department. Action:
Rescheduled
B 2G241A T.b Sheer Mobile Per Adoption Van.pdf
E2G241A TAB.pdf
IB2G24lA D.D'dm.nt Rc..nfr.nd.ri^h ^f auopihif
@ Msil List rnd Dematrdstar Pletrholdcrs.pdf
lB Georeia ProcurcmeDt Resistn Vetrdor Snmmeru-ndf
!a ItemApproyrlSheet.html
Motions
X:1"' Motion Text IVIade By Seconded By Motion|YPe ' ---- -r Result
Defer Motion to refer this item to the Public Commissioner Commissioner Passes
Safety committee meeting on February Ben Hasan Brandon Garrett
B
B
E
B
10.
9,2021.
Motion Passes l0-0.
Motion to approve the purchase of 10 vehicles for the Sheriff s Office at
$146,320 to Thomson Motor Centre (Bid20-242) and $147,098.00 to Allan
and 19-275).
E Bid Tabs.pdf
F RCSO-Adnin Evatuations.pdf
Seconded By
Motion to approve. Commissioner Ben Commissioner Brandon
a total of $293,418.00; Item
Vigil Ford (Bids 20-265 Action:
Approved
Motion
Result
Passes
Motion
Result
Passes
B
EP
B
g ItemApprovalSheet.html
Motions
f#:" Motion rext Made Bv
EItcs4p@s!S,!!@!
Motions
Motion Motion TextI ype
Seconded By
Motion to approve. Commissioner Ben Commissioner BobbyApproveMotion Passes 10-0. Hasan Williams
11. Motion to approve the purchase of one Backhoe Loader from Low Country Machinery of Pooler, GA Item
(Bid 20- l86A) for $74,172.00 for the Utilities Department-Construction Division. Action:
Approved
B
G'
Approve Motion Passes 10-0. Hasan Garrett
12. Motion to approve the purchase of two Mini Excavators from Bobcat of Augusta, GA (Bid 20-286) Item
for a total cost of $107,010 for the Utilities Department-Construction & Maintenance Division. Action:
Approved
B ItemApprovalSheet.html
Motions
Motion Motion:"""- Motion Text Made By Seconded By Result'l'ype
^ Motion to approve. Commissioner Ben Commissioner Brandon passesApprove Motion passes l0-0. .Hasan Garrett
13. Discuss Code 304.5 premises identification enforcement. (Requested by Commissioner John Item
Clarke) Action:
Approved
g ItemAnprovalShe€t.html
Motions
Motion Made Seconded Motion
i;;' IVlotion Text By By Resuu
It was the consensus of the Commission to approve asking
the Administrator to task Code Enforcement with advertising
through PSAs or notices in utility bills that citizens will be
given 90 days to comply with the code premise identification
or be subject to a fine to be determined.
14. Discuss a date to return to chamber as a group to conduct city business as commissioners and staff. Item
(Requested by Commissioners Catherine S. McKnight/John Clarke) Action:
Approved
L3 ItemApprovalSheet.html
Motions
Motion Motion
i;;;" Motion Text Made By Seconded By Result
Motion to approve returning to
Approve the Chambers on March I for uommlssloner uatherlne uommlssloner
meetings.Smith-McKnightJohnClarke
No action was taken on this motion due to the passage of the substitute motion.
Motions
|';t:" rVrotion Text Made By Seconded f*tJil
Substitute motion to review the data from the
^ Administrator at the end of the month of Commiss' Dies for
Approve ijllffi'Ii, if it is favorable ro retum to the ,.n Huritontt lack of
chambers on March 1.
rrum to tne ,,en Hasan Second
Motions
*i1"' Motion Text Made By Seconded By MotionType Result
Approve Substitute motion to have the Administrator Commisioner Commissioner Passes
bring back an update in 30 days and Sean Frantom Brandon Garrett
evaluate it at that time. Mr. D. Williams
abstains.
Voting No: Commissioner John Clarke,
Commissioner Sammie Sias, Commissioner
Catherine Smith-McKnight.
Motion Passes 6-3 -1.
PUBLIC SAFETY
15. Motion to approve contract with the Georgia Department of Corrections (GDC) to administer (GED) Item
testing to offenders. Action:
Approved
B GED PAPER BASED TESTING TEMPLATE r"y2t FrNAL (r).doc
E ItemApprovalsheet.html
Motions
*j:"" tvtotion Text Made By seconded By Motionlype - ----- -J Result
Motion to approve. commissioner Ben commissioner BrandonApprove Motion passes l0-0. Hasan Garrett Passes
16. Motion to approve the award and contract for RFP 20-253: Consulting Services for the Augusta- ItemNchmond County Hazard Mitigation 2022 Plan Update to Wood Environment & Infrastructure Action:
Solutions and authorize the Mayor to execute the contract. Approved
E Aueusta-Richmond Countv GA and Wood Prooosed Contract-RNM edirs.odf
[32G253 Rf,P - lnwir.rian Sanr t^ prh'r^df
E 28253 TAB.pdf
El Gcorsia Procuremcnt Registru Vcndor Summan,odf
E ItemApprovalSheet.html
Motions
Y:'1"" Motion Text Made By Seconded By Motion
I YPe - ----- -J Result
^ Motion to approve. Commissioner Ben Commissioner BrandonApprove Motion passes l0-0. Hasan Garrett Passes
ENGINEERING SERVICES
17. Motion to approve ESD to utilize the Georgia EPD Local Govemment Scrap Tire Abatement ItemProgram and authorize the Administrator and Mayor to execute Agreements and Required Action:Documents. Approved
H ItemAoorovalSheet.html
Motions
e
B
E
B
B
@
Motion Text Made By Seconded By
18. Motion to approve Engineering Services Contract with Cranston Engineering Group to provide Item
services related to FERC license as well as design services for the Augusta Canal in the amount of Action:
5527,494.00. Approved
Motion
Type
^ Motion to approve. Commissioner BenApprove Motion Passes l0-0. Hasan
B!gEAD@g!S@EJ
Motions
Motion Nlotion Textr ype
Motion to approve. Mr. Clarke and
Approve Mr. Frantom out.
Motion Passes 8-0.
Seconded By f*iii
Commissioner BenHasan Passes
the professional services to design ltem
Action:
Approved
seconded By fj|il
Commissioner Ben PassesHASAN
B ESA rnd Proposal.pdf
B Locrtion Erhibits 1-3.pdf
H Lssldd$ili$3fadj
!3!t".lory4S@!
Motions
Motion Motion TextI ype
Motion to approve. Mr. Clarke and
Approve Mr. Frantom out.
Motion Passes 8-0.
Commissioner Brandon
Garrett
Seconded By
Commissioner Brandon
Garrett
Motion
Result
Passes
Motion
Result
Passes
19.Motion to approve bid award to A&S Engineering, LLC for
Waterline Replacements in the Amount of $358,875.00.
Made By
Commissioner
Sammie Sias
Made By
Commissioner
Sammie Sias
20. Motion to approve bid award to Alfred Benesch & Company, Inc. for the professional services to ltem
design the Brunswick Ave. - East Augusta Phase III Water Main Design Project in the Amount of Action:
$16,900.00. Approved
El ESA apd Proposal.pdf
tsAre3Jep.ltlf
E It€mApprovslsbeet.html
Motions
Y:'l'" Motion Text Made Byr ype
^ -_-^_- Motion to approve. Commissioner BenAPProve Motion Passes lo-0. Hasan
21. Motion to accept proposal from Goodwyn, Mills and Cawood, Inc. (GMC) in the amount Item
of $369,000. to continue engineering services for Utilities Department on Fort Gordon by designing Action:
Approved
the Olive Terrace South Lift Station and Force Main project, Chesterfield Office park Lift Station and
Force Main project, and provide construction and inspection services.
g GMC Seryices on Foil Gordon - Probosf,l-ndf
E GMC Seruic.r nn tr'od Gardon - otiwa Torror. s^-rh M.- ^dt
di IlcmApprovetsheet.htmt
Motions
*j:'" Motion Text Made By seconded By MotionIYPe ---'- -r -----'--- -r Result
^ _-,-__, Motion to approve. Commissioner Ben Commissioner BrandonApprove Motion passes 10-0. Hasan Garrett Passes
22. Motion to approve award for RFP 20-201 for Office Janitorial Services for the Utilities Department Item
for 552,272.00. Action:
Approved
B2D2O1 RFP -
IEI 20-201 TAB.odf
B Cumulativc Evaluation Sheet.odf
H Gcoreio Procurement Registry Vendor Summaw.odf
IE'
E
B ItcmAporoyslSheet.html
Motions
Y.:j:' Motion Texr Made By Seconded By Motion
I ype -------- -J Result
A ---^-.^ Motion to approve. Commissioner Ben Commissioner BrandonApprove Motion passes l0-0. Hasan Garrett Passes
APPOINTMENT(S)
23. Motion to approve the appointment of Stephen King replacing Rick Keuroglian and Von Pouncey to Item
replacing Scylance Scott to the Downtown Development Authority. (Requested by Commissioner Action:
John Clarke) Approved
H sKM c6ss2tor22lss3o.pd,
H ItemApprovslSheet.html
Motions
Motion Type Motion Text Made By Seconded By Motion
Result
Passes
Mr. Clarke nominates Stephen King.
Motion Passes 10-0.
Mr. Garrett makes a motion to close the nominations.
Motions
Motion Made Seconded Motion
i;;;' Motion rext By By Resutt
Mr. Clarke nominates Von Pouncey.
Voting No: Commissioner Ben Hasan, Commissioner
Jordan Johnson, Commissioner Francine Scott,
Commissioner Sammie Sias, Commissioner Fails
Bobby Williams, Commissioner Dennis Williams.
Motion Fails 4-6.
ADMINISTRATOR
24. Motion to approve the Law Department review the attached consolidated Fleet Management Item
Operations, Maintenance and Replacement Policy. Action:
Approved
E 2021-02-02 FLEET MANAGEMENT POLICY 1997 - word,doc
t3
B
H
B ltcmApprovelsheet.htpl
Motions
Motion Motion Textr ype Seconded By Motion
ResultMade By
Motion to approve. Mr.
Approve Frantom out. commissioner Sammie commissioner Ben
Motion passes 9_0. Sias Hasan tsasses
25. Motion to accept funds for the Emergency Rental Assistance Program upon receipt of disbursement Item
from the US Treasury on behalf of Augusta, Georgia.Action:
Rescheduled
B ItemApprovalSheet.html
Motions
[]ji" IVlotion Text lvlade By seconded By Motion'l ype '---- -J Result
Motion to approve receiving this item as
^ information and refer it to the next Commissioner CommissionerApprove commission meeting. Ben Hasan Brandon Garrett Passes
Motion Passes l0-0.
26. Motion to approve Meridian Waste Georgia LLC (Meridian Waste) preferential $28.00 Municipal ltem
Solid Waste (MSW) per ton disposal rate. Action:
Approved
B 2021-02-02 Admin M€mo. Meridian Wastc Disms.l R8te R@eust.pdf
!3 2021-02-02 Meridisn Wrste Letter to Augustr October 2 2020.pdf
B 2021-02-02 Landfill Cu$ome6 bv Tonnrse 2019 2(Do.pdf
B ltemApprovelshet.html
Motions
*::' Motion Text Made By Seconded By Motionlype --'- -r --------- -J Result
^ Motion to approve. Commissioner Ben Commissioner BrandonApprove Motion passes 10-0. Hasan Garrett Passes
27 . Update from Administrator Donald on the COVID- 1 9 Augusta Forward Plan presented on January 19, Item
2021. Request approval for the Telework Policy. Action:
Approved
E llrE4ppEevcls@l4l
Motions
f#:" Motion rext Made By Seconded By fffil
Motion to approve the telework policy.
Mr. Frantom out.
Approve X;lH,I,";;:tffi'.'.',"":'l#,H-crarke' ;:ffiiffiffi, ;:rffi:sioner passes
McKnight.
Motion Passes 7-2.
28. Discuss 2020 vacation pay for public safety workers that are unable to use by the extended deadline ltem
due to work demands or staff shortage. (Deferred from the January 19,2021Commission Meeting) Action:
Approved
E ItemAporovalSheet.html
Motions
Y:jl" Motion Text Made By Seconded By MotionType Result
Motion to delete this item fromDelete the agenda. commissioner Ben commissioner Brandon -
Motion passes l0_0. Hasan Garrett Passes
ADDENDUM
29. Motion to authorize staff and consultants to review and assess the revenue streams for the Augusta Item
Landfill operations in light of the increased expenses and lost revenue due to the Covid-I9 Pandemic Action:
and to provide recommendations to the Commission to resolve the lost revenue issues and keep the Approved
Landfill financially stable. (Requested by Administrator Odie Donald, II)
E ItemApprovalSheei.html
Motions
Motion Motion Text Made Seconded Motion
Type BY BY Result
It was the consensus of the Commission that this item be
added to the agenda without objection.
Motions
Y.:j:' Motion Text Made By Seconded By HtJilr ype
^ Motion to approve. Commissioner Ben Commissioner Brandon passesApprove Motion Passes l0-0. Hasan Garrett
30. Contract ratification for Mr. Scott A. Rountree, Chief Appraiser, Richmond County Tax Assessors Item
Office. Action:
None
E ItemAoprovalSheet.html
Motions
Motion Made Seconded Motion
Type By By Result
Consensus was not given to add this item to the
agenda.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
31. Motion to authorize execution by the Mayor of the affrdavit of compliance with Georgia's
Open Meeting Act.
Upcomins Meetinss
Item
Action:
None
www.ausustasa. sov
CALLED MEETING VIRTUAL/TELECONFERENCE
February 9,2021
Augusta Richmond County Commission convened at l1:00 a.m., Tuesday, February g,
2021, the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. B. Williams, Garrett, Sias, Johnson, Scott, McKnight, D. Williams,
Hasan and clarke, members of Augusta Richmond county commission.
ABSENT: Hon. Frantom, member of Augusta Richmond County Commission.
Mr. Mayor: The Chair recognizes Attorney Brown.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. Brown: Good morning. Mayor and Commissioners, we request a motion to go
into executive session for the discussion of real estate, litigation and personnel.
Mr. D. Williams: So move.
Mr. Hasan: Second.
Mr. Mayor: Voting.
The Clerk: We're going to go with Commissioner Dennis Williams and Ben Hasan. We
had several.
Mr. Sias out.
Motion carries 8-0.
Mr. Mayor: Okay, everybody, we're going to transition into closed session at this time.
IEXECUTTVE SESSTON]
Mr. Mayor: All right, everybody, we are back on the floor. The Chair recognizes Attorney
Brown.
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgiats Open Meeting Act.
Mr. Brown: Mayor and Commissioners, we request a motion to execute the closed
meeting affidavit.
Mr. Sias: So move.
Mr. Garrett: Second.
The Clerk: Was that Mr. Sias and Mr. Garrett?
Mr. Sias: No, Clarke, wasn't it? Or Mr. Ganett?
The Clerk: I don't know. I'm asking.
Mr. Garrett: One of us.
The Clerk: Yeah, I thought I heard him too. Okay, we'll go with Mr. Garrett.
Mr. Sias: Before he jump in the river there.
Motion carries 9-0.
Mr. Mayor: Thank you, Madam Clerk. Attorney Brown.
Mr. Brown: Yes, sir. We request a motion to approve the hiring of Mr. Mitchell K.
O'Neal and Ms. Tevia D. Brown each as AED Project Engineering-Program Delivery in the
Augusta Engineering Department. Each at an annual salary of $801000 along with the
customary benefits provided Augusta employees with an effective start date of March 20,
2021.
Mr. Sias: So move.
Mr. Hasan: Second.
Mr. Mayor: Voting.
Mr. D. Williams out.
Motion carries 8-0.
Mr. Mayor: Attorney Brown, you are recognized for a motion.
Mr. Brown: Thank you, sir. We request a motion to approve the hiring of Mr. M.
Mahgoub of Augusta Engineering as an AED Principal Engineer in Infrastructure with the
Augusta Engineering Department at an annual salary of $92,500 and the customary benefits
provided Augusta employees with an effective start date of March 20,2021.
Mr. Sias: So move.
Mr. Hasan: Second.
Mr. Mayor: Voting.
Motion carries 9-0.
Mr. Mayor: The Chair recognizes Attorney Brown for the reading of the motion.
Mr. Brown: We request a motion to approve the hiring of Wes Byne as Director of
Augusta Utilities Department at an annual salary of $1401000, a car allowance of $500 per
month and the customary benefits provided Augusta employees with a commencement and
effective date of March 8,2021.
Mr. Hasan: So move.
Mr. Sias: Second.
Mr. Mayor: Voting.
Ms. McKnight votes No.
Motion carries 8-1.
Mr. Mayor: The Chair recognizes Attorney Brown for the reading of a motion.
Mr. Brown: Mr. Mayor, if we may, the Administrator will read the motion regarding the
vacation pay.
Mr. Mayor: Okay.
Mr. Donald: Allrightyr so it will be a motion regarding vacation pay wilt be a motion
to rescind in total the action taken by the Commission on December 8r 2020 relative to
extending the relaxation of vacation accrual limits and two, hereby approve the following
policy regarding vacation accrual namely all accumulated vacation hours over 273 for
regular employees and 335 for SES employees will be moved to a separate pool of leave titled
COVID-l9 vacation earned leave pool. The effect of this action will provide a l5-hour
cushion before the employee is once again at the cap. COVID-l9 vacation earned leave pool
has no expiration date and is separate from regular vacation hours earned and shall be
subject to the rules and processes enacted or approved by the Commission from time to time.
The caps applicable to accrual of regular vacation leave will return to the levels which existed
prior to the new relaxation due to the COVID-l9 pandemic specifically 288 for all regular
employees and 350 for all SES employees. The effective date of this policy will be March 6,
2021and, Madam Clerk, we'll forward for the record.
The Clerk: Thank you.
Mr. Mayor: All right, do I have a motion?
Mr. Sias: So move.
Mr. Hasan: Second.
Mr. Mayor: Voting.
Motion carries 9-0.
Mr. Mayor: Thank you, Madam Clerk. The Chair recognizes Attomey Brown.
Mr. Brown: There are no further motions to my understanding, Mr. Mayor.
Mr. Mayor: All right, thank you very much, I agree with you 100%. Madam Clerk, I think
this -
The Clerk: No, sir. We have the addendum itern.
Mr. Mayor: The addendum item.
The Clerk: Yes, sir, I just resent that to you. It's a request from the Administrator
to accept the U. S. Treasury Emergency Rental Assistance funding in the amount of
$610951961.30. Emergency Rental Assistance Funds have been received, best practices
require immediate approval of emergency use of funds to ensure public distribution by
publicly stated deadlines.
Mr. Hasan: So move.
Mr. Sias: Mayor, Mayor.
Mr. Mayor: Everybody just hold tight, just hold tight. AX right, the Chair recognizes the
commissioner from the 4ft.
Mr. Sias: Do we need to add that to the agenda and then approve it?
The Clerk: Yes, sir.
Mr. Mayor: We need to add it to the agenda. That's what needs to happen first. All right,
so is there any objection to adding it to the agenda? Without objection. The item has been added
to the agenda.
Mr. Donald: Mayor, may I amend the motion?
Mr. Mayor: All right, hold on a minute, hold on a minute. All right, the Chair recognizes
the commissioner from the 6ft.
Mr. Hasan: No, sir, I'm ftne, Mr. Mayor. That was the Administrator.
Mr. Mayor: Everybody just suspend for a moment. All right, so we've added it to the
agenda and I do want to take an opportunity we discussed this last week at our meeting and we
received it as information waiting to get confirmation that these dollars would be provided to the
City of Augusta and I want to thank our team, our Administrator, HCD for working very closely
with us in the Mayor's Office to expedite getting those dollars here to the City of Augusta. When
you think about the number of people who are concemed about whether they're going to be able
to pay their mortgage, their rent, people who are still waiting on unemployment to show up in their
homes, these dollars, six million couldn't come at a better time in Augusta Richmond County and
again, kudos to everybody and with that, I'm hoping that the commissioner from the 4ft would
make a resounding motion to accept these and a proper second to get these dollars out of the door
as quickly as possible so we can continue to help Augustans.
Mr. Sias: So move.
Mr. Hasan: A resounding don't need a second, does it?
The Clerk: For the record we do.
Ms. Scott: Second.
The Clerk: I've got it, Mr. Hasan.
Mr. Hasan: Ms. Scott got it.
The Clerk: All right.
Mr. Hasan: Commissioner Scott.
Ms. Scott: Ms. Scott.
Mr. Hasan, were you doing that or Mr. Clarke?
The Clerk: The record is corrected, Ms. Scott.
Motion carries 9-0.
Mr. Mayor: Thank you, Madam Clerk. I want to take a moment and I want to recognize
our Administrator to again read into the record some additional information but we worked very
quickly to help make this happen. Administrator Donald.
Mr. Donald: Yes, sir, so there are some specific actions that will be taking place that I
think is important for the Commission to note, surprises as required by the (inaudible) but I think
first I would want to highlight that we likely would not have been able to get these funds and
especially as quickly as we got them, actually we didn't even receive a notice of award. They just
forwarded us the funds in our account and we wouldn't have even been able to do that without the
Mayor's Office and really specifically your role in sitting on the U. S. Conference of Mayors and
providing support to the (inaudible) departments so we are definitely thankful for that support from
the Mayor's Office. It was a big deal for us and will end up being a big deal for Augusta citizens
and so to make sure that the Commission is kind of clear on what we are required to do these funds
expire on December 31't and they will not be renewed so we have to get these funds out of the
door quickly. We've met and received technical assistance and so the first thing we have to do
that the Commission did is accept those funds for the Treasury. Second, we have to allow HCD
to create an emergency rental assistance program which we will do next now that you've
(inaudible) but that doesn't have to come back to the Commission. The next thing is in our
proposal HCD will recruit and obtain two contracted staff persons that provide program
implernentation. As you guys know but the public doesn't know there is $600,000 in there that is
admin money that they're giving to cities of our size to make sure we get those funds out the door
quickly so with this approval they'll move forward and work with Finance on that and then a final
thing is is now that you have accepted the funds, Finance will put it in HCD's budget to make sure
that they're able to move forward with those other requirements and so just wanted to read those
in the record. Of course it's in your packet and in the proposal and all that good stuff but it has to
be read into the record. So thank you for that opportunity, Mayor, and thank you all for your
leadership.
Mr. Mayor: Thank you, Mr. Donald, I appreciate that. Commissioner from the 1't.
Mr. Johnson: Thank you, Mr. Mayor. I just had a question. I think is misheard the
Administrator. Mr. Donald, you said when HCD comes back and creates the program that program
does have to come before the Commission for approval?
Mr. Donald: No, sir. We already included all of that information. Ygu just authorized
them to do it. So again all that stuff in your packet remains the same but by authorizing it you
allow them to basically create another program specific to this funding source. Remember HUD
has a similar program so you have to differentiate the two. I think we've got like $2.1 million
from HUD that you approved through those HUD Cares funds. This is the U. S. Treasury for
which the Mayor and his team helped us kind of get some additional funds to augment that so
they're separate and they just have delineate that. So that won't come back before you.
Mr. Johnson: Thank you.
Mr. Mayor: A11 right, thank you again. Team effort. Thank everybody. I appreciate us
getting through today and with that, Madam Clerk, we're going to turn it over to committee
chairmen. This special called meeting is adjoumed. Committee meetings will now take place.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on
February 9,2021.
Clerk of Commission
CALLED MEETING VIRTUAL/TELECONFERENCE
February 2,2021
Augusta Richmond County Commission convened at l:00 p.m., Tuesday, February 2,
2021, the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. B. Williams, Garrett, Sias, Johnson, Frantom, Scott, McKnight, D.
Williams, Hasan and Clarke, members of Augusta Richmond County Commission.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. Brown: Good afternoon, Mayor and Commissioners. We request a motion to
go into closed meeting, executive session, for the discussion of personnel, litigation and real
estate.
Mr. Sias: So move.
Mr. Frantom: Second.
. Mr. Mayor: Voting.
Mr. Clarke out.
Motion carries 9-0.
Mr. Mayor: All right, thank you, Madam Clerk. All right, we're going to transition and if
everybody will just be at ease for a few moments. We'll transition into closed session. Thank
you.
IEXECUTTVE SESSTONI
Mr. Mayor: The Mayor recognizes Attorney Brown.
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. Brown: Yes, sir. We request a motion to execute the closed meeting affidavit.
Mr. Garrett: So move.
Mr. Sias: Second.
Mr. Mayor: Voting.
Mr. Frantom, Ms. McKnight and Mr. D. Williams out.
Motion carries 7-0.
Mr. Mayor: Thank you, Madam Clerk. The Chair recognizes Attomey Brown.
Mr. Brown: We request a motion to adopt a resolution authorizing the exchange of
property commonly known as T. W. Josey adjacent parcels and Craig Houghton School site
between Augusta and Richmond County School Board and authorize the Mayor and the
Cterk to execute such documents as necessary in form and substance approved by Augusta
Law Department, Attorney for Augusta, in this exchange.
Mr. Garreff: So move.
Mr. Sias: So move.
Mr. Hasan: Second.
Mr. Mayor: Motion the commissioner from the 8ft, second by the commissioner from the
6ft. Voting.
The Clerk: I have Mr. Sias. Okay.
Mr. Mayor: Voting.
Ms. McKnight and Mr. Frantom out.
Motion carries 8-0.
Mr. Mayor: The Chair recognizes Attorney Brown.
Mr. Brown: Yes, sir, thank you. We request a motion to accept the resignation of
Attorney Jenise Smith effective March l3r 202l and to approve a lump sum three months'
severance payment in accordance with the Augusta, Georgia SES policy.
Mr.Ilasan: So move.
Mr. Sias: Second.
Mr. Mayor: Voting.
Mr. Frantom out.
Motion caries 9-0.
Mr. Mayor: Thank you, Madam Clerk. Attorney Brown.
Mr. Brown: Yes, sir, thank you. A motion to approve increasing the budget of theAugusta Law Department from fund balance in the amount of $501000 f* 1,"r, Department
personnel.
Mr. Sias: So move.
Mr. Hasan: Second.
Mr. Mayor: Voting.
Mr. Sias: Can we get some in there for a phone improvement?
Mr. Hasan: We didn't just authorize $5 million dollars, did we? That's what (inaudible).
Mr. Frantom out.
Motion carries 9-0.
Mr. Mayor: All right, Administrator Donald, if you'll read for the record the motion
conceming -
Mr. Donald: Yes, sir. The request is or accepting a motion to approve effective
December 2l of 2020 Ms. Mie Lucas as Interim EMA Director in line with the salary within
the PPM authorizing l5o/o or the bottom of the entry level of the description in this case
would be l5o/o so that's the proposed motion.
Mr. Hasan: So move.
Mr. B. Williams: Second.
Mr. Mayor: A motion and a second. Voting.
Mr. Frantom out.
Motion carries 9-0.
Mr. Mayor: All right, I believe that that is all of the business before us for our special
called meeting.
Mr. Brown: Mr. Mayor.
Mr. Mayor: All right, Attorney Brown, state your inquiry.
Mr. Brown: Just one thing. I was just asked if (inaudible) send them an email. I was just
asking them to just check their email.
Mr. Mayor: All right, Attorney Brown, I'm going to try to parse what you said. you,re
asking everyone to check their emails, is that correct?
Mr. Brown: Yes.
Mr. Mayor: All right, very well.
Mr. Brown: Thank you.
Mr. Mayor: All right, if there is no additional business before us, this special called
meeting is adjourned and if everyone can be at ease for five minutes we will come back to convene
the 2:00 p.m. Commission meeting at2:35. All right, everybody stand at ease.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on
February 2,2021.
Clerk of Commission
4
Commission Meeting Agenda
2/16/2021 2:00 PM
District 9 Appointment
Department:
Department:
Caption:Motion to approve the appointment of Ms. Lynn D. Gladney,
Augusta Aviation Commission; Ms. Stacy Pulliam, Board of
Zoning Appeals and Mr. Jeffery B. Pooser, Planning
Commission representing District 9.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
Z-21-08
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-08 – A request for concurrence with the Augusta Planning
Commission to approvewith the conditions below a petition by
Margaret McKie, on behalf of Edward McKie, requesting a
change of zoning from Zone A (Agriculture) to Zone R-3A
(Multiple-family Residential) affecting property containing
1.84 acres and known as 4717 Rollins Road. Tax Map 278-0-
029-00-0 DISTRICT 8 1. The only permissible uses of the
property shall be a Group Personal Care Home or a single-
family residence. 2. No further structural additions for the
purpose of residential use shall be permitted on the subject
property. 3. A directional sign with the address clearly
labeled with reflective lettering will be placed at the entrance to
the common driveway at Rollins Road and at the entrance to the
subject property off the common driveway to assist emergency
personnel should they be called to the facility. Should the
petitioner construct their own driveway at the parcel 25 ft. road
access this condition shall still apply. 4. A fence must be
installed along the rear property line to separate the large timber
tract from the subject parcel (TPN 300-0-001-01-0).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
Z-21-09
Department:Planning and Development
Department:Planning and Development
Caption: Z-21-09 - A request for concurrence with the Augusta Planning
Commission to approve with the conditions below a petition by
Margaret McKie, on behalf of Edward McKie, requesting a
Special Exception to establish a Group Home in a R-3A Zone
for boys ages 6-18 years of age (21 yrs. if still in high school)
per Section 16-2 (d) of the Comprehensive Zoning Ordinance
for Augusta Georgia affecting property affecting property
containing 1.84 acres and known as 4717 Rollins Road. Tax
Map 278-0-029-00-0 DISTRICT 8 1. Approval of Z-21-08
to rezone the property to R-3A (Multiple-family Residential).
2. The home shall be limited to ten (10) school age boys, in
general 6-18 years old. A boy may be allowed to stay until 21
years old if still registered in high school. 3. The home shall
be staffed and maintained in compliance with all State
Department of Community Health regulations for a Child Care
Residential Home. 4. No detached residential space shall be
added to the property; all boys must live in the home. 5. A
directional sign with the address clearly labeled with reflective
lettering will be placed at the entrance to the common driveway
at Rollins Road and at the entrance to the subject property off
the common driveway to assist emergency personnel should they
be called to the facility. Should the petitioner construct their own
driveway at the parcel 25 ft. road access this condition shall still
apply. 6. All safety measures regarding the in-ground pool
shall be maintained for the safety of the young children. 7. A
fence must be installed along the rear property line to separate
the large timber tract from the subject parcel (TPN 300-0-001-
01-0). 8. The applicant must maintain a City of Augusta
business license and continue to maintain a license with the State
of Georgia. Proof of compliance with the minimum
requirements of Chapter 290-2-5-18 of the O.C.G.A must be
provided, and the applicant must provide annual inspection
reports. 9. The home must maintain all licenses without a 12-
month lapse or the Special Exception is void.
Cover Memo
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
allow outside events on city property if they meet the CDC guideline
Department:
Department:
Caption:Discuss a plan to allow outside events on city property if they
meet the CDC guideline plan they have established for outside
events. (Requested by Commissioner Sean Frantom)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
Quarterly Update from the Public Art Advisory Panel
Department:Greater Augusta Arts Council / Parks & Recreation
Department:Greater Augusta Arts Council / Parks & Recreation
Caption:Quarterly update from Jay Markwalter on the state of public art
in Augusta. The update includes updates on current projects,
such as the Augusta Sculpture Trail, Storm Drain Murals, the
ArtsCity Festival, and the Downtown Mural Festival.
Background:The Public Art Advisory Panel was created on November 8,
2016 through a memorandum of understanding between Augusta
Georgia and the Greater Augusta Arts Council. Jay Markwalter
serves as Vice President of Public Art for the Greater Augusta
Arts Council.
Analysis:
Financial Impact:
Alternatives:Receive as information
Recommendation:Receive as information
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
conduct a 60-90 day review of transitioning our non-public safety vehicle fleet to zero-emission vehicles
(electric)
Department:Mayor's Office
Department:Mayor's Office
Caption:Discuss authorizing the Administrator, central services, and
other relevant departments to conduct a 60-90 day review of
transitioning our non-public safety vehicle fleet to zero-emission
vehicles (electric) and any associated apparatuses. (Requested
by Mayor Hardie Davis, Jr.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Corporate Newsroom United States
General Motors, the Largest U.S. Automaker, Plans to be
Carbon Neutral by 2040
2021-01-28
GM plans to be carbon neutralⁱ by 2040 in its global products and operations
GM aspires to eliminate tailpipe emissions from new light-duty vehicles by 2035
GM has committed to the Business Ambition Pledge for 1.5⁰C
DETROIT – Today, GM announced that it plans to become carbon neutral in its global products and operations by 2040 and has
committed to setting science-based targetsⁱⁱ to achieve carbon neutrality. The company has also signed the Business Ambition
Pledge for 1.5⁰C, an urgent call to action from a global coalition of UN agencies, business and industry leaders.
“General Motors is joining governments and companies around the globe working to establish a safer, greener and better
world,” said Mary Barra, GM Chairman and CEO. “We encourage others to follow suit and make a significant impact on our
industry and on the economy as a whole.”
In addition to GM’s carbon goals, the company worked with the Environmental Defense Fund to develop a shared vision of an
all-electric future and an aspiration to eliminate tailpipe emissions from new light-duty vehicles by 2035. GM’s focus will be
offering zero-emissions vehicles across a range of price points and working with all stakeholders, including EDF, to build out the
necessary charging infrastructure and promote consumer acceptance while maintaining high quality jobs, which will all be
needed to meet these ambitious goals.
“With this extraordinary step forward, GM is making it crystal clear that taking action to eliminate pollution from all new light-duty
vehicles by 2035 is an essential element of any automaker’s business plan," said Environmental Defense Fund President Fred
Krupp. "EDF and GM have had some important differences in the past, but this is a new day in America — one where serious
collaboration to achieve transportation electrification, science-based climate progress and equitably shared economic
opportunity can move our nation forward.”
A Science-Based Approach General Motors is committed to reaching carbon neutrality in its global products and operations by 2040, supported by a
commitment to science-based targets. To reach its goals, GM plans to decarbonizeⁱⁱⁱ its portfolio by transitioning to battery
electric vehicles or other zero-emissions vehicle technology, sourcing renewable energy and leveraging minimal offsets or
creditsⁱⁱⁱⁱ.
Electrification The use of GM’s products accounts for 75 percent of carbon emissions related to this commitment. GM will offer 30 all-electric
models globally by mid-decade and 40 percent of the company’s U.S. models offered will be battery electric vehicles by the end
of 2025. GM is investing $27 billion in electric and autonomous vehicles in the next five years – up from the $20 billion planned
before the onset of the COVID-19 pandemic.
This investment includes the continued development of GM’s Ultium battery technology, updating facilities such as Factory
ZERO in Michigan and Spring Hill Manufacturing in Tennessee to build electric vehicles from globally sourced parts and
investing in new sites like Ultium Cells LLC in Ohio as well as manufacturing and STEM jobs.
More than half of GM’s capital spending and product development team will be devoted to electric and electric-autonomous
vehicle programs. And in the coming years, GM plans to offer an EV for every customer, from crossovers and SUVs to trucks
and sedans.
The company will also continue to increase fuel efficiency of its traditional internal combustion vehicles in accordance with
regional fuel economy and greenhouse gas regulations. Some of these initiatives include fuel economy improvement
technologies, such as Stop/Start, aerodynamic efficiency enhancements, downsized boosted engines, more efficient
transmissions and other vehicle improvements, including mass reduction and lower rolling resistance tires.
Renewable Energy To address emissions from its own operations, GM will source 100 percent renewable energy to power its U.S. sites by 2030
and global sites by 2035, which represents a five-year acceleration of the company’s previously announced global goal. Today,
GM is the 10th largest offtaker of renewable energy in the world and in 2020, the company received a 2020 Green Power
Leadership Award from the U.S. Environmental Protection Agency.
Carbon Offsets and Credits To account for the expected remaining carbon emissions, GM expects to invest in carbon credits or offsets. The company will
assess credit and offset solutions in the coming years as the most efficient, equitable and inclusive ideas mature. The company
recognizes that offsets must be used sparingly and should reflect a holistic view of mitigating the effects of climate change and
helping people thrive around the world.
Supply Chain and Infrastructure GM’s carbon neutral commitment applies to its global product portfolio and owned operations. The company is implementing
plans today to reduce the impact associated with its supply chain while supporting grids and utilities to power electric vehicles
with renewable energy. GM has worked with some of its largest suppliers to create a sustainability council to share best
practices, learn from each other and create new standards for the industry. In addition to the council’s work, GM is collaborating
with suppliers to set ambitious targets for the supply chain to reduce emissions, increase transparency and source more
sustainable materials.
While electric vehicles themselves do not emit tailpipe emissions, it is critical that they be charged with electricity generated
from renewable sources like wind and solar. GM has worked with utilities and developers to support investments in renewable
energy found in and around communities that have GM facilities via power purchase agreements and green tariffs. The
company is also working with EVgo to triple the size of the nation’s largest public fast charging network by adding more than
2,700 new fast chargers by the end of 2025, a move set to help accelerate widespread electric vehicle adoption. The new fast
chargers will be powered by 100 percent renewable energy. GM believes that the energy sector is well on its way to a
decarbonized grid and that an all-electric future will be supported by renewable infrastructure and technology.
###
General Motors (NYSE:GM) is a global company focused on advancing an all-electric future that is inclusive and accessible to
all. At the heart of this strategy is the Ultium battery platform, which powers everything from mass-market to high-performance
vehicles. General Motors, its subsidiaries and its joint venture entities sell vehicles under
the Chevrolet, Buick, GMC, Cadillac, Baojun and Wuling brands. More information on the company and its subsidiaries,
including OnStar, a global leader in vehicle safety and security services, can be found at https://www.gm.com.
i Carbon neutrality is defined as achieved when anthropogenic CO2 emissions are balanced globally by anthropogenic CO2 removals over a specified period. [Source IPCC SR15] iiScience-based targets provide a clearly defined pathway for companies to reduce greenhouse gas (GHG) emissions, helping prevent the worst impacts of climate change and
future-proof business growth. Targets are considered ‘science-based’ if they are in line with what the latest climate science deems necessary to meet the goals of the Paris
Agreement – limiting global warming to well-below 2°C above pre-industrial levels and pursuing efforts to limit warming to 1.5°C.
iiiDecarbonize: In this case, companies seek to mitigate their impact on the climate by eliminating the sources of emissions within the boundary of the target. This is often achieved
by avoiding activities that generate emissions (e.g. avoiding combustion of fossil fuels) and/or by preventing the release of emissions that continue to be generated (e.g. through the
capture and permanent sequestration of emissions before they are released into the atmosphere).
iiiiCarbon credits and offsets: In the context of corporate climate neutrality, offsetting refers to the balancing of emissions within the target boundary with an equivalent amount of
carbon credits originated from activities that avoid or remove emissions somewhere else. Carbon credits are often issued from two types of project activities:
A. Carbon removal projects: Activities that remove and sequester atmospheric carbon as a result of a specific intervention (e.g. reforestation projects).
In this case, a carbon credit is issued for every ton of carbon dioxide effectively removed and sequestered over a predefined period;
B. Avoided emission projects: Activities that result in a lower emissions scenario compared to a hypothetical business-as-usual scenario as a result of a
specific intervention. A carbon credit is issued for every ton of carbon dioxide equivalent effectively avoided, in comparison to the hypothetical business-
as-usual scenario, over a certain period. Some project activities can remove and avoid carbon as a result of the same intervention (e.g. REDD+
programs or projects).
GM plans to become carbon neutral in its global products and operations by
2040 and has committed to setting science-based targets to achieve carbon
neutrality.
GM plans to become carbon neutral in its global products and operations by
2040 and has committed to setting science-based targets to achieve carbon
neutrality. (Photo by Steve Fecht for General Motors)
Contact
Jessica James
Assistant Manager, ESG and Sustainability Communications
Mobile 313-643-0603
jessica.james@gm.com
FORD MEDIA CENTER
Ford Raises Planned Investment in EV, AV Leadership to $29
Billion; Further Advances Turnaround of Global Automotive
Business in Q4
•Click here to download the full press release
DEARBORN, Mich., Feb. 4, 2021 -- Ford Motor Company (NYSE:F) today reported its 2020 fourth-quarter and full-
year financial results. Click here or visit media.ford.com to view the news release. Visit shareholder.ford.com for the
slide presentation and access the webcast to the Ford earnings call, which begins at 5:00 p.m. ET. The call will feature Jim
Farley, president and CEO; John Lawler, chief financial officer; and other members of the Ford senior management team.
About Ford Motor Company
Ford Motor Company (NYSE: F) is a global company based in Dearborn, Michigan. The company designs,
manufactures, markets and services a full line of Ford trucks, utility vehicles, and cars – increasingly including
electrified versions – and Lincoln luxury vehicles; provides financial services through Ford Motor Credit Company;
and is pursuing leadership positions in electrification; mobility solutions, including self-driving services; and
connected vehicle services. Ford employs approximately 186,000 people worldwide. For more information regarding
Ford, its products and Ford Motor Credit Company, please visit corporate.ford.com.
Commission Meeting Agenda
2/16/2021 2:00 PM
impact, feasibility federal and state eviction moratoriums for landlords
Department:Mayor's Office
Department:Mayor's Office
Caption:Discuss authorizing the Administrator, finance department, and
other relevant departments to conduct a 30 day review of the
impact, feasibility and cost of an up to 15 percent, FY 21, tax
break to coincide with federal and state eviction moratoriums for
landlords providing workforce and affordable housing.
(Requested by Mayor Hardie Davis, Jr.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
BRIEFING ROOM
Executive Order on Tackling the Climate Crisis at Home
and Abroad
JANUARY 27, 2021 • PRESIDENTIAL ACTIONS
The United States and the world face a profound climate crisis. We have a narrow moment to
pursue action at home and abroad in order to avoid the most catastrophic impacts of that crisis
and to seize the opportunity that tackling climate change presents. Domestic action must go
hand in hand with United States international leadership, aimed at significantly enhancing
global action. Together, we must listen to science and meet the moment.
By the authority vested in me as President by the Constitution and the laws of the United
States of America, it is hereby ordered as follows:
PART I — PUTTING THE CLIMATE CRISIS AT THE CENTER OF UNITED STATES
FOREIGN POLICY AND NATIONAL SECURITY
Section 101. Policy. United States international engagement to address climate change —
which has become a climate crisis — is more necessary and urgent than ever. The scientific
community has made clear that the scale and speed of necessary action is greater than
previously believed. There is little time left to avoid setting the world on a dangerous,
potentially catastrophic, climate trajectory. Responding to the climate crisis will require both
significant short-term global reductions in greenhouse gas emissions and net-zero global
emissions by mid-century or before.
It is the policy of my Administration that climate considerations shall be an essential element
of United States foreign policy and national security. The United States will work with other
countries and partners, both bilaterally and multilaterally, to put the world on a sustainable
climate pathway. The United States will also move quickly to build resilience, both at home
and abroad, against the impacts of climate change that are already manifest and will continue
to intensify according to current trajectories.
Sec. 102. Purpose. This order builds on and reaffirms actions my Administration has already
taken to place the climate crisis at the forefront of this Nation’s foreign policy and national
security planning, including submitting the United States instrument of acceptance to rejoin
the Paris Agreement. In implementing — and building upon — the Paris Agreement’s three
overarching objectives (a safe global temperature, increased climate resilience, and financial
flows aligned with a pathway toward low greenhouse gas emissions and climate‑resilient
development), the United States will exercise its leadership to promote a significant increase
in global climate ambition to meet the climate challenge. In this regard:
(a) I will host an early Leaders’ Climate Summit aimed at raising climate ambition and making
a positive contribution to the 26th United Nations Climate Change Conference of the Parties
(COP26) and beyond.
(b) The United States will reconvene the Major Economies Forum on Energy and Climate,
beginning with the Leaders’ Climate Summit. In cooperation with the members of that Forum,
as well as with other partners as appropriate, the United States will pursue green recovery
efforts, initiatives to advance the clean energy transition, sectoral decarbonization, and
alignment of financial flows with the objectives of the Paris Agreement, including with respect
to coal financing, nature-based solutions, and solutions to other climate-related challenges.
(c) I have created a new Presidentially appointed position, the Special Presidential Envoy for
Climate, to elevate the issue of climate change and underscore the commitment my
Administration will make toward addressing it.
(d) Recognizing that climate change affects a wide range of subjects, it will be a United States
priority to press for enhanced climate ambition and integration of climate considerations
across a wide range of international fora, including the Group of Seven (G7), the Group of
Twenty (G20), and fora that address clean energy, aviation, shipping, the Arctic, the ocean,
sustainable development, migration, and other relevant topics. The Special Presidential Envoy
for Climate and others, as appropriate, are encouraged to promote innovative approaches,
including international multi-stakeholder initiatives. In addition, my Administration will
work in partnership with States, localities, Tribes, territories, and other United States
stakeholders to advance United States climate diplomacy.
(e) The United States will immediately begin the process of developing its nationally
determined contribution under the Paris Agreement. The process will include analysis and
input from relevant executive departments and agencies (agencies), as well as appropriate
outreach to domestic stakeholders. The United States will aim to submit its nationally
determined contribution in advance of the Leaders’ Climate Summit.
(f ) The United States will also immediately begin to develop a climate finance plan, making
strategic use of multilateral and bilateral channels and institutions, to assist developing
countries in implementing ambitious emissions reduction measures, protecting critical
ecosystems, building resilience against the impacts of climate change, and promoting the flow
of capital toward climate-aligned investments and away from high-carbon investments. The
Secretary of State and the Secretary of the Treasury, in coordination with the Special
Presidential Envoy for Climate, shall lead a process to develop this plan, with the participation
of the Administrator of the United States Agency for International Development (USAID), the
Chief Executive Officer of the United States International Development Finance Corporation
(DFC), the Chief Executive Officer of the Millennium Challenge Corporation, the Director of
the United States Trade and Development Agency, the Director of the Office of Management
and Budget, and the head of any other agency providing foreign assistance and development
financing, as appropriate. The Secretary of State and the Secretary of the Treasury shall
submit the plan to the President, through the Assistant to the President for National Security
Affairs and the Assistant to the President for Economic Policy, within 90 days of the date of
this order.
(g) The Secretary of the Treasury shall:
(i) ensure that the United States is present and engaged in relevant international fora and
institutions that are working on the management of climate-related financial risks;
(ii) develop a strategy for how the voice and vote of the United States can be used in
international financial institutions, including the World Bank Group and the International
Monetary Fund, to promote financing programs, economic stimulus packages, and debt relief
initiatives that are aligned with and support the goals of the Paris Agreement; and
(iii) develop, in collaboration with the Secretary of State, the Administrator of USAID, and the
Chief Executive Officer of the DFC, a plan for promoting the protection of the Amazon
rainforest and other critical ecosystems that serve as global carbon sinks, including through
market-based mechanisms.
(h) The Secretary of State, the Secretary of the Treasury, and the Secretary of Energy shall
work together and with the Export–Import Bank of the United States, the Chief Executive
Officer of the DFC, and the heads of other agencies and partners, as appropriate, to identify
steps through which the United States can promote ending international financing of carbon-
intensive fossil fuel-based energy while simultaneously advancing sustainable development
and a green recovery, in consultation with the Assistant to the President for National Security
Affairs.
(i) The Secretary of Energy, in cooperation with the Secretary of State and the heads of other
agencies, as appropriate, shall identify steps through which the United States can intensify
international collaborations to drive innovation and deployment of clean energy technologies,
which are critical for climate protection.
(j) The Secretary of State shall prepare, within 60 days of the date of this order, a transmittal
package seeking the Senate’s advice and consent to ratification of the Kigali Amendment to the
Montreal Protocol on Substances that Deplete the Ozone Layer, regarding the phasedown of
the production and consumption of hydrofluorocarbons.
Sec. 103. Prioritizing Climate in Foreign Policy and National Security. To ensure that climate
change considerations are central to United States foreign policy and national security:
(a) Agencies that engage in extensive international work shall develop, in coordination with
the Special Presidential Envoy for Climate, and submit to the President, through the Assistant
to the President for National Security Affairs, within 90 days of the date of this order, strategies
and implementation plans for integrating climate considerations into their international work,
as appropriate and consistent with applicable law. These strategies and plans should include
an assessment of:
(i) climate impacts relevant to broad agency strategies in particular countries or regions;
(ii) climate impacts on their agency-managed infrastructure abroad (e.g., embassies, military
installations), without prejudice to existing requirements regarding assessment of such
infrastructure;
(iii) how the agency intends to manage such impacts or incorporate risk mitigation into its
installation master plans; and
(iv) how the agency’s international work, including partner engagement, can contribute to
addressing the climate crisis.
(b) The Director of National Intelligence shall prepare, within 120 days of the date of this
order, a National Intelligence Estimate on the national and economic security impacts of
climate change.
(c) The Secretary of Defense, in coordination with the Secretary of Commerce, through the
Administrator of the National Oceanic and Atmospheric Administration, the Chair of the
Council on Environmental Quality, the Administrator of the Environmental Protection Agency,
the Director of National Intelligence, the Director of the Office of Science and Technology
Policy, the Administrator of the National Aeronautics and Space Administration, and the heads
of other agencies as appropriate, shall develop and submit to the President, within 120 days of
the date of this order, an analysis of the security implications of climate change (Climate Risk
Analysis) that can be incorporated into modeling, simulation, war-gaming, and other analyses.
(d) The Secretary of Defense and the Chairman of the Joint Chiefs of Staff shall consider the
security implications of climate change, including any relevant information from the Climate
Risk Analysis described in subsection (c) of this section, in developing the National Defense
Strategy, Defense Planning Guidance, Chairman’s Risk Assessment, and other relevant strategy,
planning, and programming documents and processes. Starting in January 2022, the Secretary
of Defense and the Chairman of the Joint Chiefs of Staff shall provide an annual update,
through the National Security Council, on the progress made in incorporating the security
implications of climate change into these documents and processes.
(e) The Secretary of Homeland Security shall consider the implications of climate change in
the Arctic, along our Nation’s borders, and to National Critical Functions, including any
relevant information from the Climate Risk Analysis described in subsection (c) of this section,
in developing relevant strategy, planning, and programming documents and processes.
Starting in January 2022, the Secretary of Homeland Security shall provide an annual update,
through the National Security Council, on the progress made in incorporating the homeland
security implications of climate change into these documents and processes.
Sec. 104. Reinstatement. The Presidential Memorandum of September 21, 2016 (Climate
Change and National Security), is hereby reinstated.
PART II — TAKING A GOVERNMENT-WIDE APPROACH TO THE CLIMATE CRISIS
Sec. 201. Policy. Even as our Nation emerges from profound public health and economic crises
borne of a pandemic, we face a climate crisis that threatens our people and communities,
public health and economy, and, starkly, our ability to live on planet Earth. Despite the peril
that is already evident, there is promise in the solutions — opportunities to create well-paying
union jobs to build a modern and sustainable infrastructure, deliver an equitable, clean energy
future, and put the United States on a path to achieve net-zero emissions, economy-wide, by no
later than 2050.
We must listen to science — and act. We must strengthen our clean air and water protections.
We must hold polluters accountable for their actions. We must deliver environmental justice
in communities all across America. The Federal Government must drive assessment,
disclosure, and mitigation of climate pollution and climate-related risks in every sector of our
economy, marshaling the creativity, courage, and capital necessary to make our Nation resilient
in the face of this threat. Together, we must combat the climate crisis with bold, progressive
action that combines the full capacity of the Federal Government with efforts from every
corner of our Nation, every level of government, and every sector of our economy.
It is the policy of my Administration to organize and deploy the full capacity of its agencies to
combat the climate crisis to implement a Government-wide approach that reduces climate
pollution in every sector of the economy; increases resilience to the impacts of climate change;
protects public health; conserves our lands, waters, and biodiversity; delivers environmental
justice; and spurs well-paying union jobs and economic growth, especially through innovation,
commercialization, and deployment of clean energy technologies and infrastructure.
Successfully meeting these challenges will require the Federal Government to pursue such a
coordinated approach from planning to implementation, coupled with substantive engagement
by stakeholders, including State, local, and Tribal governments.
Sec. 202. White House Office of Domestic Climate Policy. There is hereby established the
White House Office of Domestic Climate Policy (Climate Policy Office) within the Executive
Office of the President, which shall coordinate the policy-making process with respect to
domestic climate-policy issues; coordinate domestic climate-policy advice to the President;
ensure that domestic climate-policy decisions and programs are consistent with the
President’s stated goals and that those goals are being effectively pursued; and monitor
implementation of the President’s domestic climate-policy agenda. The Climate Policy Office
shall have a staff headed by the Assistant to the President and National Climate Advisor
(National Climate Advisor) and shall include the Deputy Assistant to the President and Deputy
National Climate Advisor. The Climate Policy Office shall have such staff and other assistance
as may be necessary to carry out the provisions of this order, subject to the availability of
appropriations, and may work with established or ad hoc committees or interagency groups.
All agencies shall cooperate with the Climate Policy Office and provide such information,
support, and assistance to the Climate Policy Office as it may request, as appropriate and
consistent with applicable law.
Sec.203. National Climate Task Force. There is hereby established a National Climate Task
Force (Task Force). The Task Force shall be chaired by the National Climate Advisor.
(a) Membership. The Task Force shall consist of the following additional members:
(i) the Secretary of the Treasury;
(ii) the Secretary of Defense;
(iii) the Attorney General;
(iv) the Secretary of the Interior;
(v) the Secretary of Agriculture;
(vi) the Secretary of Commerce;
(vii) the Secretary of Labor;
(viii) the Secretary of Health and Human Services;
(ix) the Secretary of Housing and Urban Development;
(x) the Secretary of Transportation;
(xi) the Secretary of Energy;
(xii) the Secretary of Homeland Security;
(xiii) the Administrator of General Services;
(xiv) the Chair of the Council on Environmental Quality;
(xv) the Administrator of the Environmental Protection Agency;
(xvi) the Director of the Office of Management and Budget;
(xvii) the Director of the Office of Science and Technology Policy;
(xviii) the Assistant to the President for Domestic Policy;
(xix) the Assistant to the President for National Security Affairs;
(xx) the Assistant to the President for Homeland Security and Counterterrorism; and
(xxi) the Assistant to the President for Economic Policy.
(b) Mission and Work. The Task Force shall facilitate the organization and deployment of a
Government-wide approach to combat the climate crisis. This Task Force shall facilitate
planning and implementation of key Federal actions to reduce climate pollution; increase
resilience to the impacts of climate change; protect public health; conserve our lands, waters,
oceans, and biodiversity; deliver environmental justice; and spur well-paying union jobs and
economic growth. As necessary and appropriate, members of the Task Force will engage on
these matters with State, local, Tribal, and territorial governments; workers and communities;
and leaders across the various sectors of our economy.
(c) Prioritizing Actions. To the extent permitted by law, Task Force members shall prioritize
action on climate change in their policy-making and budget processes, in their contracting and
procurement, and in their engagement with State, local, Tribal, and territorial governments;
workers and communities; and leaders across all the sectors of our economy.
USE OF THE FEDERAL GOVERNMENT’S BUYING POWER AND REAL PROPERTY AND
ASSET MANAGEMENT
Sec. 204. Policy. It is the policy of my Administration to lead the Nation’s effort to combat the
climate crisis by example — specifically, by aligning the management of Federal procurement
and real property, public lands and waters, and financial programs to support robust climate
action. By providing an immediate, clear, and stable source of product demand, increased
transparency and data, and robust standards for the market, my Administration will help to
catalyze private sector investment into, and accelerate the advancement of America’s
industrial capacity to supply, domestic clean energy, buildings, vehicles, and other necessary
products and materials.
Sec. 205. Federal Clean Electricity and Vehicle Procurement Strategy. (a) The Chair of the
Council on Environmental Quality, the Administrator of General Services, and the Director of
the Office and Management and Budget, in coordination with the Secretary of Commerce, the
Secretary of Labor, the Secretary of Energy, and the heads of other relevant agencies, shall
assist the National Climate Advisor, through the Task Force established in section 203 of this
order, in developing a comprehensive plan to create good jobs and stimulate clean energy
industries by revitalizing the Federal Government’s sustainability efforts.
(b) The plan shall aim to use, as appropriate and consistent with applicable law, all available
procurement authorities to achieve or facilitate:
(i) a carbon pollution-free electricity sector no later than 2035; and
(ii) clean and zero-emission vehicles for Federal, State, local, and Tribal government fleets,
including vehicles of the United States Postal Service.
(c) If necessary, the plan shall recommend any additional legislation needed to accomplish
these objectives.
(d) The plan shall also aim to ensure that the United States retains the union jobs integral to
and involved in running and maintaining clean and zero-emission fleets, while spurring the
creation of union jobs in the manufacture of those new vehicles. The plan shall be submitted
to the Task Force within 90 days of the date of this order.
Sec. 206. Procurement Standards. Consistent with the Executive Order of January 25, 2021,
entitled, “Ensuring the Future Is Made in All of America by All of America’s Workers,” agencies
shall adhere to the requirements of the Made in America Laws in making clean energy, energy
efficiency, and clean energy procurement decisions. Agencies shall, consistent with applicable
law, apply and enforce the Davis-Bacon Act and prevailing wage and benefit requirements. The
Secretary of Labor shall take steps to update prevailing wage requirements. The Chair of the
Council on Environmental Quality shall consider additional administrative steps and guidance
to assist the Federal Acquisition Regulatory Council in developing regulatory amendments to
promote increased contractor attention on reduced carbon emission and Federal
sustainability.
Sec. 207. Renewable Energy on Public Lands and in Offshore Waters. The Secretary of the
Interior shall review siting and permitting processes on public lands and in offshore waters to
identify to the Task Force steps that can be taken, consistent with applicable law, to increase
renewable energy production on those lands and in those waters, with the goal of doubling
offshore wind by 2030 while ensuring robust protection for our lands, waters, and biodiversity
and creating good jobs. In conducting this review, the Secretary of the Interior shall consult,
as appropriate, with the heads of relevant agencies, including the Secretary of Defense, the
Secretary of Agriculture, the Secretary of Commerce, through the Administrator of the
National Oceanic and Atmospheric Administration, the Secretary of Energy, the Chair of the
Council on Environmental Quality, State and Tribal authorities, project developers, and other
interested parties. The Secretary of the Interior shall engage with Tribal authorities regarding
the development and management of renewable and conventional energy resources on Tribal
lands.
Sec. 208. Oil and Natural Gas Development on Public Lands and in Offshore Waters. To the
extent consistent with applicable law,the Secretary of the Interior shall pause new oil and
natural gas leases on public lands or in offshore waters pending completion of a
comprehensive review and reconsideration of Federal oil and gas permitting and leasing
practices in light of the Secretary of the Interior’s broad stewardship responsibilities over the
public lands and in offshore waters, including potential climate and other impacts associated
with oil and gas activities on public lands or in offshore waters. The Secretary of the Interior
shall complete that review in consultation with the Secretary of Agriculture, the Secretary
of Commerce, through the National Oceanic and Atmospheric Administration, and the
Secretary of Energy. In conducting this analysis, and to the extent consistent with applicable
law, the Secretary of the Interior shall consider whether to adjust royalties associated with
coal, oil, and gas resources extracted from public lands and offshore waters, or take other
appropriate action, to account for corresponding climate costs.
Sec. 209. Fossil Fuel Subsidies. The heads of agencies shall identify for the Director of the
Office of Management and Budget and the National Climate Advisor any fossil fuel subsidies
provided by their respective agencies, and then take steps to ensure that, to the extent
consistent with applicable law, Federal funding is not directly subsidizing fossil fuels. The
Director of the Office of Management and Budget shall seek, in coordination with the heads of
agencies and the National Climate Advisor, to eliminate fossil fuel subsidies from the budget
request for Fiscal Year 2022 and thereafter.
Sec. 210. Clean Energy in Financial Management. The heads of agencies shall identify
opportunities for Federal funding to spur innovation, commercialization, and deployment of
clean energy technologies and infrastructure for the Director of the Office of Management and
Budget and the National Climate Advisor, and then take steps to ensure that, to the extent
consistent with applicable law, Federal funding is used to spur innovation, commercialization,
and deployment of clean energy technologies and infrastructure. The Director of the Office of
Management and Budget, in coordination with agency heads and the National Climate Advisor,
shall seek to prioritize such investments in the President’s budget request for Fiscal Year 2022
and thereafter.
Sec. 211. Climate Action Plans and Data and Information Products to Improve Adaptation
and Increase Resilience. (a) The head of each agency shall submit a draft action plan to the
Task Force and the Federal Chief Sustainability Officer within 120 days of the date of this order
that describes steps the agency can take with regard to its facilities and operations to bolster
adaptation and increase resilience to the impacts of climate change. Action plans should,
among other things, describe the agency’s climate vulnerabilities and describe the agency’s
plan to use the power of procurement to increase the energy and water efficiency of United
States Government installations, buildings, and facilities and ensure they are climate-ready.
Agencies shall consider the feasibility of using the purchasing power of the Federal
Government to drive innovation, and shall seek to increase the Federal Government’s
resilience against supply chain disruptions. Such disruptions put the Nation’s manufacturing
sector at risk, as well as consumer access to critical goods and services. Agencies shall make
their action plans public, and post them on the agency website, to the extent consistent with
applicable law.
(b) Within 30 days of an agency’s submission of an action plan, the Federal Chief
Sustainability Officer, in coordination with the Director of the Office of Management and
Budget, shall review the plan to assess its consistency with the policy set forth in section 204
of this order and the priorities issued by the Office of Management and Budget.
(c) After submitting an initial action plan, the head of each agency shall submit to the Task
Force and Federal Chief Sustainability Officer progress reports annually on the status of
implementation efforts. Agencies shall make progress reports public and post them on the
agency website, to the extent consistent with applicable law. The heads of agencies shall
assign their respective agency Chief Sustainability Officer the authority to perform duties
relating to implementation of this order within the agency, to the extent consistent with
applicable law.
(d) To assist agencies and State, local, Tribal, and territorial governments, communities, and
businesses in preparing for and adapting to the impacts of climate change, the Secretary of
Commerce, through the Administrator of the National Oceanic and Atmospheric
Administration, the Secretary of Homeland Security, through the Administrator of the Federal
Emergency Management Agency, and the Director of the Office of Science and Technology
Policy, in coordination with the heads of other agencies, as appropriate, shall provide to the
Task Force a report on ways to expand and improve climate forecast capabilities and
information products for the public. In addition, the Secretary of the Interior and the Deputy
Director for Management of the Office of Management and Budget, in their capacities as the
Chair and Vice-Chair of the Federal Geographic Data Committee, shall assess and provide to
the Task Force a report on the potential development of a consolidated Federal geographic
mapping service that can facilitate public access to climate-related information that will assist
Federal, State, local, and Tribal governments in climate planning and resilience activities.
EMPOWERING WORKERS THROUGH REBUILDING OUR INFRASTRUCTURE FOR
A SUSTAINABLE ECONOMY
Sec. 212. Policy. This Nation needs millions of construction, manufacturing, engineering,
and skilled-trades workers to build a new American infrastructure and clean energy economy.
These jobs will create opportunities for young people and for older workers shifting to new
professions, and for people from all backgrounds and communities. Such jobs will bring
opportunity to communities too often left behind — places that have suffered as a result of
economic shifts and places that have suffered the most from persistent pollution, including
low-income rural and urban communities, communities of color, and Native communities.
Sec. 213. Sustainable Infrastructure. (a) The Chair of the Council on Environmental Quality
and the Director of the Office of Management and Budget shall take steps, consistent with
applicable law, to ensure that Federal infrastructure investment reduces climate pollution, and
to require that Federal permitting decisions consider the effects of greenhouse gas emissions
and climate change. In addition, they shall review, and report to the National Climate Advisor
on, siting and permitting processes, including those in progress under the auspices of the
Federal Permitting Improvement Steering Council, and identify steps that can be taken,
consistent with applicable law, to accelerate the deployment of clean energy and transmission
projects in an environmentally stable manner.
(b) Agency heads conducting infrastructure reviews shall, as appropriate, consult from an
early stage with State, local, and Tribal officials involved in permitting or authorizing proposed
infrastructure projects to develop efficient timelines for decision-making that are appropriate
given the complexities of proposed projects.
EMPOWERING WORKERS BY ADVANCING CONSERVATION, AGRICULTURE, AND
REFORESTATION
Sec. 214. Policy. It is the policy of my Administration to put a new generation of Americans
to work conserving our public lands and waters. The Federal Government must protect
America’s natural treasures, increase reforestation, improve access to recreation, and increase
resilience to wildfires and storms, while creating well-paying union jobs for more Americans,
including more opportunities for women and people of color in occupations where they are
underrepresented. America’s farmers, ranchers, and forest landowners have an important role
to play in combating the climate crisis and reducing greenhouse gas emissions, by sequestering
carbon in soils, grasses, trees, and other vegetation and sourcing sustainable bioproducts and
fuels. Coastal communities have an essential role to play in mitigating climate change and
strengthening resilience by protecting and restoring coastal ecosystems, such as wetlands,
seagrasses, coral and oyster reefs, and mangrove and kelp forests, to protect vulnerable
coastlines, sequester carbon, and support biodiversity and fisheries.
Sec. 215. Civilian Climate Corps. In furtherance of the policy set forth in section 214 of this
order, the Secretary of the Interior, in collaboration with the Secretary of Agriculture and the
heads of other relevant agencies, shall submit a strategy to the Task Force within 90 days of the
date of this order for creating a Civilian Climate Corps Initiative, within existing
appropriations, to mobilize the next generation of conservation and resilience workers and
maximize the creation of accessible training opportunities and good jobs. The initiative shall
aim to conserve and restore public lands and waters, bolster community resilience, increase
reforestation, increase carbon sequestration in the agricultural sector, protect biodiversity,
improve access to recreation, and address the changing climate.
Sec. 216. Conserving Our Nation’s Lands and Waters. (a) The Secretary of the Interior, in
consultation with the Secretary of Agriculture, the Secretary of Commerce, the Chair of the
Council on Environmental Quality, and the heads of other relevant agencies, shall submit a
report to the Task Force within 90 days of the date of this order recommending steps that the
United States should take, working with State, local, Tribal, and territorial governments,
agricultural and forest landowners, fishermen, and other key stakeholders, to achieve the goal
of conserving at least 30 percent of our lands and waters by 2030.
(i) The Secretary of the Interior, the Secretary of Agriculture, the Secretary of Commerce,
through the Administrator of the National Oceanic and Atmospheric Administration, and the
Chair of the Council on Environmental Quality shall, as appropriate, solicit input from State,
local, Tribal, and territorial officials, agricultural and forest landowners, fishermen, and other
key stakeholders in identifying strategies that will encourage broad participation in the goal of
conserving 30 percent of our lands and waters by 2030.
(ii) The report shall propose guidelines for determining whether lands and waters qualify for
conservation, and it also shall establish mechanisms to measure progress toward the 30-
percent goal. The Secretary of the Interior shall subsequently submit annual reports to the
Task Force to monitor progress.
(b) The Secretary of Agriculture shall:
(i) initiate efforts in the first 60 days from the date of this order to collect input from Tribes,
farmers, ranchers, forest owners, conservation groups, firefighters, and other stakeholders on
how to best use Department of Agriculture programs, funding and financing capacities, and
other authorities, and how to encourage the voluntary adoption of climate-smart agricultural
and forestry practices that decrease wildfire risk fueled by climate change and result in
additional, measurable, and verifiable carbon reductions and sequestration and that source
sustainable bioproducts and fuels; and
(ii) submit to the Task Force within 90 days of the date of this order a report making
recommendations for an agricultural and forestry climate strategy.
(c) The Secretary of Commerce, through the Administrator of the National Oceanic and
Atmospheric Administration, shall initiate efforts in the first 60 days from the date of this
order to collect input from fishermen, regional ocean councils, fishery management councils,
scientists, and other stakeholders on how to make fisheries and protected resources more
resilient to climate change, including changes in management and conservation measures, and
improvements in science, monitoring, and cooperative research.
EMPOWERING WORKERS THROUGH REVITALIZING ENERGY COMMUNITIES
Sec. 217. Policy. It is the policy of my Administration to improve air and water quality and to
create well-paying union jobs and more opportunities for women and people of color in hard-
hit communities, including rural communities, while reducing methane emissions, oil and
brine leaks, and other environmental harms from tens of thousands of former mining and well
sites. Mining and power plant workers drove the industrial revolution and the economic
growth that followed, and have been essential to the growth of the United States. As the
Nation shifts to a clean energy economy, Federal leadership is essential to foster economic
revitalization of and investment in these communities, ensure the creation of good jobs that
provide a choice to join a union, and secure the benefits that have been earned by workers.
Such work should include projects that reduce emissions of toxic substances and
greenhouse gases from existing and abandoned infrastructure and that prevent environmental
damage that harms communities and poses a risk to public health and safety. Plugging leaks in
oil and gas wells and reclaiming abandoned mine land can create well-paying union jobs in
coal, oil, and gas communities while restoring natural assets, revitalizing recreation
economies, and curbing methane emissions. In addition, such work should include efforts to
turn properties idled in these communities, such as brownfields, into new hubs for the growth
of our economy. Federal agencies should therefore coordinate investments and other efforts to
assist coal, oil and gas, and power plant communities, and achieve substantial reductions of
methane emissions from the oil and gas sector as quickly as possible.
Sec. 218. Interagency Working Group on Coal and Power Plant Communities and Economic
Revitalization. There is hereby established an Interagency Working Group on Coal and Power
Plant Communities and Economic Revitalization (Interagency Working Group). The National
Climate Advisor and the Assistant to the President for Economic Policy shall serve as Co-
Chairs of the Interagency Working Group.
(a) Membership. The Interagency Working Group shall consist of the following additional
members:
(i) the Secretary of the Treasury;
(ii) the Secretary of the Interior;
(iii) the Secretary of Agriculture;
(iv) the Secretary of Commerce;
(v) the Secretary of Labor;
(vi) the Secretary of Health and Human Services;
(vii) the Secretary of Transportation;
(viii) the Secretary of Energy;
(ix) the Secretary of Education;
(x) the Administrator of the Environmental Protection Agency;
(xi) the Director of the Office of Management and Budget;
(xii) the Assistant to the President for Domestic Policy and Director of the Domestic Policy
Council; and
(xiii) the Federal Co-Chair of the Appalachian Regional Commission.
(b) Mission and Work.
(i) The Interagency Working Group shall coordinate the identification and delivery of Federal
resources to revitalize the economies of coal, oil and gas, and power plant communities;
develop strategies to implement the policy set forth in section 217 of this order and for
economic and social recovery; assess opportunities to ensure benefits and protections for coal
and power plant workers; and submit reports to the National Climate Advisor and the
Assistant to the President for Economic Policy on a regular basis on the progress of the
revitalization effort.
(ii) As part of this effort, within 60 days of the date of this order, the Interagency Working
Group shall submit a report to the President describing all mechanisms, consistent with
applicable law, to prioritize grantmaking, Federal loan programs, technical assistance,
financing, procurement, or other existing programs to support and revitalize the economies of
coal and power plant communities, and providing recommendations for action consistent with
the goals of the Interagency Working Group.
(c) Consultation. Consistent with the objectives set out in this order and in accordance with
applicable law, the Interagency Working Group shall seek the views of State, local, and Tribal
officials; unions; environmental justice organizations; community groups; and other persons it
identifies who may have perspectives on the mission of the Interagency Working Group.
(d) Administration. The Interagency Working Group shall be housed within the Department
of Energy. The Chairs shall convene regular meetings of the Interagency Working Group,
determine its agenda, and direct its work. The Secretary of Energy, in consultation with the
Chairs, shall designate an Executive Director of the Interagency Working Group, who shall
coordinate the work of the Interagency Working Group and head any staff assigned to the
Interagency Working Group.
(e) Officers. To facilitate the work of the Interagency Working Group, the head of each agency
listed in subsection (a) of this section shall assign a designated official within the agency the
authority to represent the agency on the Interagency Working Group and perform such other
duties relating to the implementation of this order within the agency as the head of the agency
deems appropriate.
SECURING ENVIRONMENTAL JUSTICE AND SPURRING ECONOMIC OPPORTUNITY
Sec. 219. Policy. To secure an equitable economic future, the United States must ensure that
environmental and economic justice are key considerations in how we govern. That means
investing and building a clean energy economy that creates well‑paying union jobs, turning
disadvantaged communities — historically marginalized and overburdened — into healthy,
thriving communities, and undertaking robust actions to mitigate climate change while
preparing for the impacts of climate change across rural, urban, and Tribal areas. Agencies
shall make achieving environmental justice part of their missions by developing programs,
policies, and activities to address the disproportionately high and adverse human health,
environmental, climate-related and other cumulative impacts on disadvantaged communities,
as well as the accompanying economic challenges of such impacts. It is therefore the policy of
my Administration to secure environmental justice and spur economic opportunity for
disadvantaged communities that have been historically marginalized and overburdened by
pollution and underinvestment in housing, transportation, water and wastewater
infrastructure, and health care.
Sec. 220. White House Environmental Justice Interagency Council. (a) Section 1-102 of
Executive Order 12898 of February 11, 1994 (Federal Actions To Address Environmental Justice
in Minority Populations and Low-Income Populations), is hereby amended to read as follows:
“(a) There is hereby created within the Executive Office of the President a White House
Environmental Justice Interagency Council (Interagency Council). The Chair of the Council
on Environmental Quality shall serve as Chair of the Interagency Council.
“(b) Membership. The Interagency Council shall consist of the following additional members:
(i) the Secretary of Defense;
(ii) the Attorney General;
(iii) the Secretary of the Interior;
(iv) the Secretary of Agriculture;
(v) the Secretary of Commerce;
(vi) the Secretary of Labor;
(vii) the Secretary of Health and Human Services;
(viii) the Secretary of Housing and Urban Development;
(ix) the Secretary of Transportation;
(x) the Secretary of Energy;
(xi) the Chair of the Council of Economic Advisers;
(xii) the Administrator of the Environmental Protection Agency;
(xiii) the Director of the Office of Management and Budget;
(xiv) the Executive Director of the Federal Permitting Improvement Steering Council;
(xv) the Director of the Office of Science and Technology Policy;
(xvi) the National Climate Advisor;
(xvii) the Assistant to the President for Domestic Policy; and
(xviii) the Assistant to the President for Economic Policy.
“(c) At the direction of the Chair, the Interagency Council may establish subgroups consisting
exclusively of Interagency Council members or their designees under this section, as
appropriate.
“(d) Mission and Work. The Interagency Council shall develop a strategy to address current
and historic environmental injustice by consulting with the White House Environmental
Justice Advisory Council and with local environmental justice leaders. The Interagency
Council shall also develop clear performance metrics to ensure accountability, and publish an
annual public performance scorecard on its implementation.
“(e) Administration. The Office of Administration within the Executive Office of the President
shall provide funding and administrative support for the Interagency Council, to the extent
permitted by law and within existing appropriations. To the extent permitted by law,
including the Economy Act (31 U.S.C. 1535), and subject to the availability of appropriations,
the Department of Labor, the Department of Transportation, and the Environmental
Protection Agency shall provide administrative support as necessary.
“(f ) Meetings and Staff. The Chair shall convene regular meetings of the Council, determine
its agenda, and direct its work. The Chair shall designate an Executive Director of the Council,
who shall coordinate the work of the Interagency Council and head any staff assigned to the
Council.
“(g) Officers. To facilitate the work of the Interagency Council, the head of each agency listed
in subsection (b) shall assign a designated official within the agency to be an Environmental
Justice Officer, with the authority to represent the agency on the Interagency Council and
perform such other duties relating to the implementation of this order within the agency as
the head of the agency deems appropriate.”
(b) The Interagency Council shall, within 120 days of the date of this order, submit to the
President, through the National Climate Advisor, a set of recommendations for further
updating Executive Order 12898.
Sec. 221. White House Environmental Justice Advisory Council. There is hereby
established, within the Environmental Protection Agency, the White House Environmental
Justice Advisory Council (Advisory Council), which shall advise the Interagency Council and
the Chair of the Council on Environmental Quality.
(a) Membership. Members shall be appointed by the President, shall be drawn from across
the political spectrum, and may include those with knowledge about or experience in
environmental justice, climate change, disaster preparedness, racial inequity, or any other area
determined by the President to be of value to the Advisory Council.
(b) Mission and Work. The Advisory Council shall be solely advisory. It shall provide
recommendations to the White House Environmental Justice Interagency Council established
in section 220 of this order on how to increase the Federal Government’s efforts to address
current and historic environmental injustice, including recommendations for updating
Executive Order 12898.
(c) Administration. The Environmental Protection Agency shall provide funding and
administrative support for the Advisory Council to the extent permitted by law and within
existing appropriations. Members of the Advisory Council shall serve without either
compensation or reimbursement of expenses.
(d) Federal Advisory Committee Act. Insofar as the Federal Advisory Committee Act, as
amended (5 U.S.C. App.), may apply to the Advisory Council, any functions of the President
under the Act, except for those in section 6 of the Act, shall be performed by the Administrator
of the Environmental Protection Agency in accordance with the guidelines that have been
issued by the Administrator of General Services.
Sec. 222. Agency Responsibilities. In furtherance of the policy set forth in section 219:
(a) The Chair of the Council on Environmental Quality shall, within 6 months of the date of
this order, create a geospatial Climate and Economic Justice Screening Tool and shall annually
publish interactive maps highlighting disadvantaged communities.
(b) The Administrator of the Environmental Protection Agency shall, within existing
appropriations and consistent with applicable law:
(i) strengthen enforcement of environmental violations with disproportionate impact on
underserved communities through the Office of Enforcement and Compliance Assurance; and
(ii) create a community notification program to monitor and provide real-time data to the
public on current environmental pollution, including emissions, criteria pollutants, and toxins,
in frontline and fenceline communities — places with the most significant exposure to such
pollution.
(c) The Attorney General shall, within existing appropriations and consistent with
applicable law:
(i) consider renaming the Environment and Natural Resources Division the Environmental
Justice and Natural Resources Division;
(ii) direct that division to coordinate with the Administrator of the Environmental Protection
Agency, through the Office of Enforcement and Compliance Assurance, as well as with other
client agencies as appropriate, to develop a comprehensive environmental justice enforcement
strategy, which shall seek to provide timely remedies for systemic environmental violations
and contaminations, and injury to natural resources; and
(iii) ensure comprehensive attention to environmental justice throughout the Department of
Justice, including by considering creating an Office of Environmental Justice within the
Department to coordinate environmental justice activities among Department of Justice
components and United States Attorneys’ Offices nationwide.
(d) The Secretary of Health and Human Services shall, consistent with applicable law and
within existing appropriations:
(i) establish an Office of Climate Change and Health Equity to address the impact of climate
change on the health of the American people; and
(ii) establish an Interagency Working Group to Decrease Risk of Climate Change to Children,
the Elderly, People with Disabilities, and the Vulnerable as well as a biennial Health Care
System Readiness Advisory Council, both of which shall report their progress and findings
regularly to the Task Force.
(e) The Director of the Office of Science and Technology Policy shall, in consultation with the
National Climate Advisor, within existing appropriations, and within 100 days of the date of
this order, publish a report identifying the climate strategies and technologies that will result
in the most air and water quality improvements, which shall be made public to the maximum
extent possible and published on the Office’s website.
Sec. 223. Justice40 Initiative. (a) Within 120 days of the date of this order, the Chair of the
Council on Environmental Quality, the Director of the Office of Management and Budget, and
the National Climate Advisor, in consultation with the Advisory Council, shall jointly publish
recommendations on how certain Federal investments might be made toward a goal that
40 percent of the overall benefits flow to disadvantaged communities. The recommendations
shall focus on investments in the areas of clean energy and energy efficiency; clean transit;
affordable and sustainable housing; training and workforce development; the remediation and
reduction of legacy pollution; and the development of critical clean water infrastructure. The
recommendations shall reflect existing authorities the agencies may possess for achieving the
40-percent goal as well as recommendations on any legislation needed to achieve the
40‑percent goal.
(b) In developing the recommendations, the Chair of the Council on Environmental Quality,
the Director of the Office of Management and Budget, and the National Climate Advisor shall
consult with affected disadvantaged communities.
(c) Within 60 days of the recommendations described in subsection (a) of this section,
agency heads shall identify applicable program investment funds based on the
recommendations and consider interim investment guidance to relevant program staff, as
appropriate and consistent with applicable law.
(d) By February 2022, the Director of the Office of Management and Budget, in coordination
with the Chair of the Council on Environmental Quality, the Administrator of the United States
Digital Service, and other relevant agency heads, shall, to the extent consistent with applicable
law, publish on a public website an annual Environmental Justice Scorecard detailing agency
environmental justice performance measures.
PART III — GENERAL PROVISIONS
Sec. 301. General Provisions. (a) Nothing in this order shall be construed to impair or
otherwise affect:
(i) the authority granted by law to an executive department or agency or the head thereof; or
(ii) the functions of the Director of the Office of Management and Budget, relating to
budgetary, administrative, or legislative proposals.
(b) This order shall be implemented consistent with applicable law and subject to the
availability of appropriations.
(c) This order is not intended to, and does not, create any right or benefit, substantive or
procedural, enforceable at law or in equity by any party against the United States, its
departments, agencies, or entities, its officers, employees, or agents, or any other person.
JOSEPH R. BIDEN JR.
THE WHITE HOUSE,
January 27, 2021.
Commission Meeting Agenda
2/16/2021 2:00 PM
Blue Ribbon Committee
Department:
Department:
Caption:Discuss if there is a need for a Blue Ribbon Committee and/or
different avenue to study the Consolidation Bill (Charter).
(Requested by Commissioner Ben Hasan)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
2021 Animal Services Adoption Van
Department:Central Services - Fleet Management
Department:Central Services - Fleet Management
Caption:Motion to approve the purchase of one, grant funded, Mobile
Pet Adoption Van for $142,742.00 from Alliance Bus Group of
College Park, GA (Bid 20-241A) for the Animal Services
Department. (No recommendation from the Public Safety
Committee February 2, 2021meeting)
Background:The Animal Services Department is requesting to purchase one
new Mobile Pet Adoption Van utilizing a grant from the Stanton
Foundation as approved by the Commission on June 16, 2020.
A Mobile Adoption Van can comfortably hold approximately 21
pets at a time and allow potential adopters to walk through the
vehicle to see the pets within the unit. It creates the opportunity
to drive through communities, increasing the likelihood of pets
being adopted, as it alleviates the necessity to visit the shelter in
person to view the animals. The vehicle may also serve as a
mobile vaccination unit, animal cruelty response vehicle, or as
an animal disaster relief transport resource, if needed.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for a Mobile Pet Adoption Van.
Invitations to bid were sent to 28 vendors and received a total of
three (3) responses. Alliance Bus Group offered the lowest cost
and provides all the necessary specifications for the requested
equipment. Bid 20-241A: Mobile Pet Adoption Van: 2021 Ford
E-450 Cutaway – Alliance Bus Group: $142,742.00 (College
Park, GA), 2021 Ford E-450 Cutaway– Farber Specialty
Vehicles: $182,972.00 (Reynoldsburg, OH), 2021 Ford E-450
Cutaway – Summit Bodyworks: $189,950.00 (Ft Lupton, CO)
Financial Impact:One (1), 2021 Ford E-450 Cutaway, Mobile Pet Adoption Van at
$142,742.00 for the Animal Services Department utilizing the
approved grant as offered by The Stanton Foundation.
Cover Memo
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the purchase of one, grant funded, Mobile Pet
Adoption Van for $142,742.00 from Alliance Bus Group of
College Park, GA (Bid 20-241A) for the Animal Services
Department.
Funds are
Available in the
Following
Accounts:
The Stanton Foundation Grant: 220039289-5422220
REVIEWED AND APPROVED BY:
Cover Memo
20-241A
Year: 2021 2021 2021
Make: Ford Ford Ford
Model: E-450 E-450 E-450
DELIVERY:12 Months after PO 60-90 Days 250 Days
Base Price Including all options $185,000.00 $141,552.00 $176,472.00
SPECIALTY ITEMS:
10.01 Extra Key Included $565.00 Included
10.02 Familiarization Trng Included $460.00 Included
10.03 First Aid Kit Included Included Included
10.04 Heavy Duty Mats Included $165.00 Included
10.06 Delivery Fee $4,950.00 N/A $6,500.00
TOTALS:$189,950.00 $142,742.00 $182,972.00
FOR ALL DEPARTMENTS-MOBILE PET ADOPTION VAN - BID OPENING 11/30/20 @ 11:00am
Summit Bodyworks Alliance Bus Group Farber Specialty Vehicles
Invitation to Re-Bid
Sealed re-bids will be received at this office until Monday, November 30, 2020 @ 11:00 a.m. via ZOOM
Meeting ID: 956 9815 1175 Passcode: 178536
Re-Bid Item #20-241A 2020/2021 Mobile Pet Adoption Van – Central Services Department – Fleet Maintenance
Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Re-Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department (706-821-2422).
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of
the Procurement Department by Friday, November 13, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
No re-bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement.
All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of
the submission, the required financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify
any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Sent to Vendors: 10/27/2020
OFFICIAL
0
Vendors
Summit Bodyworks
13525 County Rd. 8
Ft Lupton, CO 80621
Alliance Bus Group
1926 Hyannis Crt.
College Park, GA 30337
Rick Armstrong Farber
Specialty Vehicles
7052 Americana Pkwy
Reynoldsburg, OH 43068
Attachment B Yes Yes Yes
Addendum 1 Yes Yes Yes
E-Verify Number 571783 143162 No
NON-COMPLIANT
SAVE Form Yes Yes Yes
Bidders Price:$185,000.00 $141,552.00 $176,472.00
10.01 Extra Key with Remote
(If Applicable) (3 Keys Total)Included $565.00 Included
10.02 Backup Sensors Included $460.00 Included
10.03 First Aid Kit - 135 Piece
Auto First Aid Only Included Included Included
10.04 Heavy Duty Mats
(Driver & Passenger) Included 165.00 Included
10.05 Exterior Graphic Wrap
(Full Wrap on Adoption Unit)$5,500.00 $6,350.00 $10,500.00
10.06 Delivery Fee (1568-C Broad Street,
Augusta Ga 30904)$4,950.00 N/A Site visit required for
final approval $6,500.00
Year 2021 2021 2021
Make Ford E-450 Ford
Model E-450 DRW CUTAWAY E-450
Gasoline Chassis
Proposed Delivery Schedule 12 Months after PO 60-90 Days after Deposit 250 Days aro
Exceptions Yes/ Negotiable Terms Yes/Yes
5.00 Chassis Requirements
10.00 - Optional Specialty Items
Total Number Specifications Mailed Out: 28
Total Number Specifications Download (Demandstar): 4
Total Electronic Notifications (Demandstar): 27
Georgia Procurement Registry: 311
Total Packages Submitted: 3
Total Noncompliant: 1
er
Re-Bid Item #20-241A 2020/2021 Mobile Pet Adoption Van
Central Services Department Fleet Maintenance
Re-Bid Opening Date: Monday, November 30, 2020 @ 11:00 a.m.
Page 1 of 1
Commission Meeting Agenda
2/16/2021 2:00 PM
Motion to Abandon Right of Way- Spellman Lane
Department:Engineering
Department:Engineering
Caption:Motion to determine that Spellman Lane as shown on the
attached map has ceased to be used by the public to the extent
that no substantial public purpose is served by it or that its
removal from the county road system is otherwise in the best
public interest, pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies), as provided by law and an easement to be retained over the
entire abandoned portion for existing or future utilities as
directed by Augusta Engineering Department and Augusta
Utilities Department.
Background:The abandonment request has been reviewed by all essential
county departments and administrators and approvals were
received to this abandonment request. The map of said Spellman
Lane is attached.
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to
be held, with results to be presented to the Commission. Notice
to the property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Spellman Lane be
abandoned.
Recommendation:Approve determination and request for abandonment of
Spellman Lane pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies) as allowed by law, and an easement(s) as directed by the
Augusta Engineering Department and the Augusta Utilities
Cover Memo
Department to be retained over the entire abandoned portion for
existing or future utilities and drainage.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AGENDA ITEM
Engineering Services Committee
February 16, 2021
Motion to determine that Spellman Lane as shown on the attached map has ceased to be used by the
public to the extent that no substantial public purpose is served by it or that its removal from the county
road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be
retained over the entire abandoned portion for existing or future utilities as directed by Augusta
Engineering Department and Augusta Utilities Department.
Department: Law
Caption: Motion to determine that Spellman Lane as shown on the attached map has
ceased to be used by the public to the extent that no substantial public purpose
is served by it or that its removal from the county road system is otherwise in
the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies), as provided by law and
an easement to be retained over the entire abandoned portion for existing or
future utilities as directed by Augusta Engineering Department and Augusta
Utilities Department.
Background: The abandonment request has been reviewed by all essential county
departments and administrators and approvals were received to this
abandonment request. The map of said Spellman Lane is attached.
Analysis: In addition to the information provided in the above Background section,
publication notices will be made for a public hearing to be held, with results to
be presented to the Commission. Notice to the property owners located thereon
will be made, pursuant to O.C.G.A. §32-7-2(b)(1).
Financial Impact: Cost of publication and advertisement of public hearing.
Alternatives: Approve or deny request to determine that Spellman Lane be abandoned.
Recommendation: Approve determination and request for abandonment of Spellman Lane
pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed
to the appropriate party(ies) as allowed by law, and an easement(s) as directed
by the Augusta Engineering Department and the Augusta Utilities Department
to be retained over the entire abandoned portion for existing or future utilities
and drainage.
Funds are available
In Following
Accounts:
REVIEWED AND APPROVED BY:
Augusta, GA Disclaimer
The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Jan 14, 2021
Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov
Like, Follow, Share #AugustaGIS
µ
1 inch = 100 feetMap Scale
Spellman Lane
Commission Meeting Agenda
2/16/2021 2:00 PM
Attorney Ashanti Lilley
Department:
Department:
Caption:Motion to approve the appointment of Attorney Ashanti Lilley
to an expired term on the Downtown Development Authority.
(Requested by Commissioner Francine Scott)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/16/2021 2:00 PM
Reappoint Merian Robinson
Department:
Department:
Caption:Motion to accept the recommendation of Dr. Joseph Hillson
submitted on behalf of the Stoney Medical Society to reappoint
Merian Robinson to serve on the Richmond County Board of
Health 1/1/2021 to 12/31/2024.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
East Central Health District
D. Stephen Goggans, MD, MPH, FACP, District Health Director
1916 North Leg Road
Augusta, Georgia 30909-4437
Phone: 706-667-4329 Fax: 706-667-4365
www.ecphd.com
__________________________
East Central Health District
Kathleen Toomey, M.D., M.P.H., Commissioner
MEMORANDUM
TO: Lena Bonner
Clerk of Commission
FROM: Helen Smith
Executive Assistant
DATE: February 10, 2021
SUBJECT: Board of Health Appointment
The Richmond County Board of Health has a seat for reappointment/appointment by the
Commission.
Dr. Joseph Hillson submitted a letter from the Stoney Medical Society to reappoint
Merian Robinson to serve on the Board of Health 1/1/2021 to 12/31/2024. At the
February 9, Board of Health meeting, a motion was passed to submit her name to the
Richmond County Commission to consider for reappointment.
Please place on your next Commission’s agenda. Enclosed is the Talent Bank
Information Questionnaire for Ms. Robinson and the Composition of the Richmond
County Board of Health.
Thank you.
Enclosures
xc: Kenneth Echols, RC BOH Chairman
Dr. Stephen Goggans
Commissioner Sammie Sias
COMPOSITION OF RICHMOND COUNTY BOARD OF HEALTH 2021
ACT OF GENERAL ASSEMBLY OF GEORGIA
GEORGIA LAWS 1955 (pp. 3192-3206)
BOARD MEMBERS CURRENT
BEGINS TERM
ENDS
NEXT
TERM
1. Member from the Augusta-Richmond County Commission-Council, appointed by such
council. (One-year term) Appointed to Board 1/29/2015 (re-appointed by RC Comm 1/2021 for 2yr term) Current member: Sammie Sias HM 706-564-9436
Address: 3839 Crest Drive FAX 706-821-1838
Hephzibah, GA 30815
Email: Ssias@augustaga.gov
01/01/2021
12/31/2021
01/01/2021
to
12/31/2022
2. President of the Richmond County Board of Education or his/her designee.
(One-year term) Appointed to Board 1/7/2019 by Commission (2 years by BOE-1/21)
Current member: Jimmy Atkins WK 706-305-6869
Address: 2103 Southlake Pkwy HM 706-798-1388
Augusta, GA 30906
Email: atkinji@boe.richmond.k12.ga.us
01/01/2021
12/31/2021
01/01/2022
to
12/31/2023
3. Physician appointed by the Augusta-Richmond County Commission-Council from a
list of three nominated by the Richmond County Medical Society. (Four-year term) (Appointed 12/2020 to complete Dr. Blackwood’ term 1/1/2018 -12/31/2021)
Current member: Thomas W. Kiernan, M.D. WK 706-840-4158
Address: 2712 Boars Head Road HM 706-840-4158
Augusta, GA 30907
Email: luke34525@comcast.net Complete Dr. Blackwood’s term till 12/31/2021
1/1/2018
12/31/2021
01-01-2022
to
12/31/2025
1st Term (New Member, Dr. Kiernan)
4. Physician appointed by the Augusta-Richmond County Commission-Council
- from a list of three nominated by the Stoney Medical, Dental, & Pharmaceutical
Society. (Four-year term) (Appointed 4/21/2015 to complete Dr. Lightfoot’s term)
re-appointed 11-7-2017 (1st term) Current member: Merian Robinson
Address 1306 Jamaica Court HM 706/284-6409
Augusta, GA 30909
Email: merian.robinson@yahoo.com Currently in 1st Term
01/1/2017
12/31/2020
1/1/2021
to
12/31/2024
2nd Term
5. Member appointed by the Augusta-Richmond County Commission-Council from a
list of three nominated by the Richmond County Board of Health. (Four-year term) completed Christine Crawford’s term (Appointed 1/19/2010; re-appointed 4/29/2015; re-appointed 6/4/2019
Current member: Deborah H. Presnell CELL 706-394-8472
Address: 324 Broad Street HM 706-849-1058
Augusta, GA 30901
Email: deb.presnell@gmail.com Currently in 3rd Term (last term)
01/01/2019
12/31/2022
01/01/2023
to
12/31/26
(New Member)
6. Nurse appointed by the Augusta-Richmond County Commission-Council from a list of
three nominated by Georgia Nurses Association/Central Savannah River Area Chapter
(Four-year term) Appointed 11-7-2017 Current member: Pat Lynch-Hayes HM 706/733-8303
Address: 2532 Commons Trace
Augusta, GA 30909
Email: plynchhayes@gmail.com Currently in 1st Term
01/01/2017
12/31/2020
01/01/2021
to
12/31/2024
2nd term
7. Member-at-large appointed by the Augusta-Richmond County Commission-Council.
(Four-year term) Appointed 12/16/2014; reappointed 6-19-2018 Current member: Jamie DeStefano, DMD, PhD WK 706-721-2442
Address: 7 Eagle Pointe Drive HM 706-667-6778
Augusta, GA 30909
Email: jdestefa@augusta.edu Currently in 2nd Term
01/01/2018
12/31/2021
01/01/2022
To
12/31/25
3rd term
8. Member-at-large appointed by the Augusta-Richmond County Commission-Council.
(Four-year term) Appointed 3-17-2009; reappointed 1/2/2013; reappointed 11-7-2017
** Current member: W. Stewart Flanagin WK 706-733-3621
Address: 1117 Glenn Avenue HM 706/738-0917
Augusta, GA 30904
Email: hilldrug@aol.com Currently in 3rd Term (last term)
01/01/2017
12/31/2020
01/01/2021
to
12/31/2024
1st term
(New member)
9. Member-at-large appointed by the Augusta-Richmond County Commission-Council.
(Four-year term) Completed Shirley Evans’ term 1/1/15-12/31/18; Appointed 11-7-2017; reappointed 6/4/2019
Current member: Cheryl Newman, MD WK 706-721-6688
Address: 3411 Wheeler Road CELL 706-833-9713
Augusta, GA 30909 HM 706-736-1562
Email: cnewman@augusta.edu Currently in 1st Term
01/01/2019
12/31/2022
01/01/2023
to
12/31/2026
2nd term
10. Member-at-large appointed by the Augusta-Richmond County Commission-Council.
(Four-year term) Appointed 12-3-2013; reappointed 6-19-2018
* Current member: Kenneth Echols CELL 706/495-0957
Address: 2924 Foxhall Circle HM 706-868-8680
Augusta, GA 30907
Email: kjechols48@gmail.com Currently in 2nd Term
01/01/2018
12/31/2021
01/01/2022
to
12/31/2025
3rd term
11. Member-at-large appointed by the Augusta-Richmond County Commission-Council.
(Four-year term) Appointed 6-4-2019 Current member: Antonia D. Autry HM 706-868-0734
Address: 3215 Bel Ridge Road
Augusta, GA 30909
Email: antoniaautry@gmail.com Currently in 1st Term
01/01/2019
12/31/2022
01/01/2023
to
12/31/2026
2ND term
Commissioner of Health appointed by the Richmond County Board of Health.
(Four-year term)
Current: D. Stephen Goggans, MD, MPH WK 706/667-4250
Address: 1916 North Leg Road
Augusta, GA 30909 2nd Term Commissioner of Health
Email: Stephen.goggans@dph.ga.gov
01/01/19
12/31/2022
01/01/2023
To
12/31/2026
3rd term
* INDICATES CHAIRPERSON - SERVES A FOUR-YEAR TERM (Term:1/14/2018-12/31/2021) reappointed 9/11/2018 - EXPIRES 12/31/2021
**INDICATES VICE-CHAIRMAN - SERVES A FOUR-YEAR TERM (Term: 1/14/2018-12/31/2021) reappointed 9/11/2018 - EXPIRES 12/31/2021 Rev 2-10-2021
TALENT BANK INFORMATION QUESTIONNAIRE
TO BE COMPLETED BY PERSONS DESIRING TO VOLUNTEER THEIR SERVICES ON THE RICHMOND COUNTY BOARD OF HEATH
AUTHORITY, BOARD OR COMMISSION FOR AUGUSTA, GEORGIA
NOTE: ANY INFORMATION ENTERED ON THIS QUESTIONNAIRE WOULD BECOME PUBLIC INFORMATION UPON YOUR
SUBMISSION/APPOINTMENT.
************************************************************************************************************
EMAIL ADDRESS: merian.robinson@yahoo.com
DATE: March 10, 2017
1. NAME: Merian R Robinson
HOME PHONE: 706-284-6409 BUS. PHONE: n/a
2. HOME ADDRESS: 1306 Jamaica Court Richmond Georgia 30909
STREET COUNTY STATE ZIP
3. DATE OF BIRTH: December 9, 1947 SEX: MALE FEMALE X
4. REGISTERED VOTER: YES X NO
5. VOTING DISTRICT 10th
6. MARITAL STATUS: SINGLE MARRIED SEPARATED
ENGAGED DIVORCED X
7. EDUCATION: HIGH SCHOOL Lucy C Laney High School
COLLEGE Morris Brown College Florida A and M University
8. RELATIVES WORKING FOR THE COUNTY: none
9. OCCUPATION: Registered Pharmacist
10. RACE: WHITE AFRICAN-AMERICAN X ASIAN AMERICAN
SPANISH SURNAMED AMERICAN INDIAN OTHER (specify)
11. LIST BOARDS YOU PRESENTLY SERVE ON:
1. Richmond County Board of Health
12. LIST ANY AREA IN WHICH YOU HAVE A PARTICULAR INTEREST OR EXPERTISE.
1. All areas having to do with drugs and their destruction.
2. Public relations representative for the health department in meeting the needs of children (health related)
in low income neighborhoods
3. Working with the Emergency Management team
Rev. 6-2016
Commission Meeting Agenda
2/16/2021 2:00 PM
2021 Augusta-Richmond County GCIP Grant
Department:Administrator's Office
Department:Administrator's Office
Caption:Motion to accept the 2021 Summer Georgia County Internship
Program (GCIP) Grant for the 2021 summer program in the
amount of $5,215.20 for the Management intern project to cover
two internships.
Background:The Georgia Civic Affairs Foundation, Inc. is providing grant
funding through the Georgia County Internship Program
pursuant to the grant award letter (“Grant Award Letter”)
(Exhibit A) to reimburse certain costs to the county to employ
interns to complete projects as described in the county grant
application (“County Grant Application”) (Exhibit B) from May
1, 2021 until September 30, 2021. This agreement provides the
terms and conditions under which the county may receive
reimbursement from the foundation.
Analysis:
Financial Impact:Augusta-Richmond County has been awarded a Georgia County
Internship Program (GCIP) grant from the Association of
County Commissioners of Georgia Civic Affairs Foundation
(“ACCG Civic Affairs Foundation”) contingent upon the parties
entering into the terms and conditions of the Georgia County
Internship Program Grant Agreement that this grant award letter
is incorporated hereto. Upon proper completion of such as solely
determined by the ACCG Civic Affairs Foundation, this grant is
awarded for the 2021 summer program in the amount of
$5,215.20 for the Management intern project to cover two
internships. The grant provided must be used to fund costs
associated with the intern’s salary, FICA, and worker’s
compensation as specified in the Agreement.
Alternatives:Deny the motion to accept the 2021 Summer Intern Grant.
Cover Memo
Recommendation:Approve the motion to accept the 2021 Summer Intern Grant.
Funds are
Available in the
Following
Accounts:
The county org key: 220022628 - Summer Inter Program ACCG
will be reimbursed.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
MEMORANDUM
To: Georgia County Internship Program (GCIP) Grant Recipients for Summer 2021 Grant Period
From: Michele NeSmith, ACCG Research and Policy Development Director on behalf of the ACCG Civic
Affairs Foundation
Re: County Grant Information Packet and Grant Agreement Date: February 5, 2021
Congratulations on being a grant recipient for the Summer 2021 Georgia County Internship Program
(GCIP)! We hope that this internship is mutually beneficial to both the county and intern. The intern
can perform their internship at any time from May 1, 2021-September 30, 2021. Reimbursement
requests with accompanying proof of hire must be submitted to the Foundation no later than Friday,
October 18, 2021. Please read this memo and all the materials included in this packet in their
entirety before you submit the requested documents. The primary contact for the grant will need to work closely with the Human Resources Department,
or the person who manages the county's hiring practices in that there are many employment
related forms that must be completed by the county and the intern close to the date of hire. If the
primary contact for the grant changes before the end of the grant period, please contact me
immediately and provide the new contact with their email and phone numbers.
While the Foundation is aware that it may take time to have your board formally approve the grant
agreement through a meeting of the board of commissioners, please make every effort to return it as
soon as possible so that it can be finalized by the Foundation. When an intern has been hired, the
Foundation should be notified, and a copy of the Intern Consent Form and the Intern Information Form
should be submitted as soon as possible, but no later than August 15, 2021. The county should not
wait until the end of the grant period to submit this information.
Also, if you have previously participated in the grant program you are aware that we request that the
intern evaluation form and photo(s) of the intern be submitted. In that past this has been an optional
requirement, but it is now mandatory. Please ensure that both are submitted in order to be eligible for
the reimbursement.
Enclosed in this packet is the grant checklist, frequently asked questions, and an intern
supervisor’s guide. The grant agreement is included in a separate attachment and includes the
following: 1) grant award letter 2) county grant application, 3) E-Verify usage and acknowledgement
form, 4) grant reimbursement form 5) intern evaluation form, 6) the intern consent form, and 7) the
intern information form.
In order to receive the grant funds, the county must submit the following to the Foundation:
1) Signed Grant Agreement – as soon as possible
2) Signed Intern Consent Form – beginning of the internship but no later than August 15th
3) Signed and Completed Intern Information Form – beginning of the internship but no later
than August 15th
4) Intern Photo-by August 15th (head shot and action photo)
5) Proof of Hire (offer letter and a copy of the E-Verify Usage and Acknowledgement Form)
by October 18, 2021
6) Signed and Completed Grant Reimbursement Form – by October 18, 2021
7) Proof of Payment-- by October 18, 2021
7) Completed Intern Evaluation -by October 18, 2021
Once the county has submitted all the items listed above, the Foundation will provide
reimbursements for the wages, workers’ compensation coverage, and Federal Insurance
Contributions Act (FICA) for the county internship positions that have been approved by the
Foundation. The money provided for FICA and workers’ compensation must be used for these
purposes. The county is required to cover all interns hired through the GCIP under their workers’
compensation policy. Grant reimbursements may take 6-8 weeks to process. Please note that
your county will not receive your grant reimbursement until you have submitted ALL the
requested information and provide proof that an intern has been hired.
Over the course of the internship, the Foundation will be checking in with the internship supervisor(s)
for your county to ensure that the internship is going smoothly. The Foundation will also be visiting
certain counties in order to interview the intern(s) and supervisor(s) and to take photos to promote the
program. All visits will be scheduled prior to arrival. If you have any questions or concerns, please
contact me at mnesmith@accg.org or at 404-992-8737.
Thanks again for your participation in this program.
Georgia County Internship Program (GCIP) County Check List
Read all provided information before completing required forms
The Grant Agreement needs to be approved by the County Board
of Commissioners at a Board meeting, signed, and returned to the
Foundation as soon as possible. The Foundation will then sign the
agreement and return it to the County.
Send Foundation internship job posting and advertise locally
Complete, sign and submit the Intern Information Form to the
Foundation at the beginning of the internship, but no later than
August 15, 2021 (must be signed by intern and intern supervisor)
Intern to complete and sign Intern Consent Form and submit to
the Foundation at the beginning of the internship, but no later
than August 15, 2021
Submit photo(s) of Intern (head shot and action shot) by August
15, 2021
Submit proof of hire (copy of Offer Letter and E-Verify Usage and
Acknowledgement Form) to the Foundation by October 18, 2021
Submit proof of payment to the Foundation by October 18, 2021
Submit Intern Evaluation to the Foundation by October 18, 2021
ACCG Civic Affair Foundation – Georgia County Internship Program FAQs Page 1
Georgia County Internship Program (GCIP)
Frequently Asked Questions
Will the grant contract need to be approved by the board of commissioners?
Yes. The contract needs to be approved by the board of commissioners and entered on the minutes as
required by state law at O.C.G.A. § 36-10-1.
What qualifications does an intern have to meet?
The program is open to undergraduate and graduate students from a variety of educational
backgrounds, provided a student’s abilities are appropriate to the intern project proposed by the
county. Since county governments provide a wide range of services, counties are encouraged to be
creative in proposing internship opportunities across diverse areas of study from engineering and law to
human resources and veterinary sciences.
Recent college graduates may be selected for an internship provided they can provide proof that their
graduation was within six months of the start date of the internship. High school students who are
dually enrolled in a college program and are 16 years of age or older may also participate.
How many hours should an intern work and how should this time be scheduled?
GCIP grant funds will pay internship costs for up to a maximum of 200 internship hours. It will be up to
the county and the intern to determine the work schedule in terms of the number of hours worked per
week and total number of weeks to be worked. It is recommended that the minimum number of hours
worked per week is 15.
If a grant for multiple interns is awarded to a county, this does not mean each intern has to work the
same schedule or the same number of hours as long as the total number of hours worked under the
grant does not exceed 200 for any one intern.
When can internships be completed?
A student may start an internship at any time during the applicable Grant Period. Students must
complete their internship no later than the last day of the applicable Grant Period.
ACCG Civic Affair Foundation – Georgia County Internship Program FAQs Page 2
What if my intern doesn’t complete the full 200 hours?
Interns are not required to work the total 200 hours for the county to receive the grant, although the
Foundation will only reimburse the county under the grant based on the actual number of hours worked
if less than 200.
While GCIP grant funds cannot be provided past the applicable Grant Period, a county and an intern can
extend the duration of any internship based on mutual agreement. All expenses incurred beyond the
grant period will be paid by the county.
My county was awarded one internship. Can I split the grant to hire two interns?
Yes. If a county was awarded a grant for one intern and later determined that more than one intern was
needed, the grant can be split into two 100-hour internships if the county abides by all the requirements
of the grant agreement. However, the Foundation must first be contacted to ensure the requested split
meets all the grant requirements. The grant for one intern cannot be split into more than two 100-hour
internships.
How much do interns get paid under GCIP and how is this funded?
The county pays the intern directly and the Foundation reimburses the county for all approved costs
after all required paperwork has been provided.
The wage for interns for the 2021 grant period is $12.00 per hour. Interns cannot be paid less than
$12.00 per hour. The total hourly pay for a maximum 200-hour internship may not exceed $2400 in
wages, $183.60 in FICA, and up to $24 in workers’ compensation costs for a maximum reimbursement of
$2607.60 per intern. An intern paid using GCIP grant funds must be covered under the county’s workers’
compensation plan.
If a county wants to pay an intern more than $12.00 per hour, that amount over $12.00 will need to be
paid by the county along with the additional FICA and workers’ compensation costs applicable to the
additional salary. The GCIP grant does not cover wages paid over $12.00 per hour nor does it pay for
more than 200 hours of employment during any grant period.
Can the county extend the internship beyond the 200 hours/grant period?
Yes, but the county will be responsible for all related costs beyond the 200 hours and timeframe
provided in the grant agreement.
What if an intern needs academic credit?
If a student wants to obtain academic credit for the internship, it will be the responsibility of the county
to work with the student and the student’s academic institution to fulfill this requirement. The
Foundation is not responsible for securing academic credit or certifying work performed by the intern
for this purpose.
ACCG Civic Affair Foundation – Georgia County Internship Program FAQs Page 3
What if my county has already hired an intern for the grant period?
If a county already has identified an intern who meets the requirements for this program for a specific
Grant Period, the county is eligible to receive grant funding for that intern as long as it submits all
required application materials by the applicable deadline and is selected to receive a grant. Note that
the internship must be completed within the applicable Grant Period.
Who is responsible for recruiting interns?
It will be the responsibility of the county to recruit and hire their intern. This requires advertising
through the county website, area technical colleges and universities, contacting department heads of
colleges, etc. The county is also responsible for selecting applicants to interview, interviewing, and hiring
interns.
The Foundation will assist in this process by posting county positions on its website www.civicaffairs.org
to provide statewide exposure to interested students and sharing these postings with career service
directors across the state. If needed, the Foundation can further assist in this process if the county
needs additional assistance or direction on how to recruit interns.
What happens if a county is not able to recruit an intern for its GCIP grant?
If no intern can be identified, the GCIP grant will be rescinded for that grant period.
What if the grant project cannot be performed as provided in the county application ?
Contact the Foundation immediately to see if a possible accommodation can be made. Grant awards are
based on competitive scoring related to the project submitted. As such, grant projects should be
performed as described. If an accommodation cannot be made, the grant will be rescinded.
Can interns perform private projects for elected officials or staff?
No. Interns are not allowed to work on projects that are not county-related. The purpose of the
internship is for the student to learn about county government through a project that benefits the
county, not a county staff member or elected official.
Can interns work on political campaigns?
Interns funded by GCIP are prohibited from participating in any type of political campaign work.
ACCG Civic Affairs Foundation – Georgia County Internship Program, County Supervisor’s Guide Page 1
Georgia County Internship Program
County Intern Supervisor’s Guide
Welcome to the Georgia County Internship Program!
We are excited that you are participating in the Georgia County Internship Program (GCIP).
Over the following months, you will have the opportunity to work with a student or recent
graduate who is interested in learning about how communities and governments operate at the
local level. Outside of working for a county or city it is very difficult for students to learn
practical lessons about local government. It is our hope that this internship with your county
not only will provide a valuable education on the operations of local government but may also
help to motivate the student to consider a career in public service.
Serving as an Internship Supervisor is a big responsibility and will require a significant time
commitment. As an Internship Supervisor, it is necessary to oversee all daily assignments and
projects, provide direction and feedback and ensure that the intern has adequate workspace
and needed resources. It is your responsibility that all the requirements for the program are
met. These requirements are necessary to ensure that the student gets the most out of his or
her internship experience.
The best way to have a successful internship program is to prepare as much as you can for the
intern before he or she arrives. Please take a moment to look over the materials contained
within this manual. These materials were prepared to ensure that you have adequate resources
to take you from the interview process through to the exit evaluation. We encourage you to use
these materials both to help you prepare for the arrival of your intern and to keep your intern
on task so that projects are completed in a timely manner.
We wish you the best of luck with the internship and hope that your county decides to
participate in the GCIP in the future. Please continue to visit our website at www.civicaffairs.org
to learn more about project ideas and how other counties are utilizing interns.
ACCG Civic Affairs Foundation – Georgia County Internship Program, County Supervisor’s Guide Page 2
Table of Contents
The Interview Process Page 3
Sample Internship Offer Letter Page 4
Sample Internship Rejection Letter Page 5
Before the Intern Arrives - Checklist Page 6
Sample Internship Project Plan Page 7
Processing the Intern on Arrival Page 8
Establishing Goals for the Internship Page 8
Sample Internship Work Schedule Page 9
GCIP Program Evaluation Page 10
Considerations for Future Internships Page 11
ACCG Civic Affairs Foundation – Georgia County Internship Program, County Supervisor’s Guide Page 3
The Interview Process
While the Association County Commissioners of Georgia Civic Affairs Foundation (Foundation)
helps to promote GCIP internship positions, counties are ultimately responsible for recruiting
and hiring their intern. It is highly recommended that the county posts the internship position
on the county website where jobs are advertised as well as post on area college student
recruitment websites. Once applications for the internship position are received by the county,
you will need to begin the interview process. Please schedule at least thirty minutes per
interview in order to provide ample time to get to know each student or recent graduate. Once
you have scheduled an interview, be sure to send a reminder confirmation along with
directions to your office to the interviewee. It may be beneficial to include parking information,
especially if your department does not have adequate parking available.
Sample Intern Interview Questions
1. What attracted you to this internship opportunity?
2. How does this internship fit into your schedule and educational goals?
3. What do you hope to gain from this experience?
4. Do you have any knowledge or experience with local government issues?
5. [Describe position/ project details] What coursework or former work/volunteer
experience do you think best prepared you for a position like this?
6. Do you have experience working with customers/clients?
7. Any questions?
ACCG Civic Affairs Foundation – Georgia County Internship Program, County Supervisor’s Guide Page 4
Sample Internship Offer Letter
Dear ___________,
It is with great pleasure that I offer you the position of ___________ internship with
___________ County. The intent of the Georgia County Internship Program is to provide
outstanding students the opportunity to receive a “hands on” understanding of the inner
workings of county government.
The position that you are being offered begins ___________ and ends ___________. During
your internship, I will be your supervisor and will review your progress toward the timely
completion of all assignments on a regular basis. By accepting this position, you are committing
to work ______ hours a week on a regular weekly schedule to be determined at the start of the
internship. You will be responsible for notifying me in advance if you will be absent on days
that you are scheduled to be in the office. You will be paid ________ (weekly/monthly) at an
hourly rate of $____ (there are no benefits associated with this position.) As part of the
___________ County team, it will be important to note and adhere to ___________ County’s
standards regarding office conduct and work rules.
The projects that you are assigned will involve issues affecting county governments. These
projects will be substantially, if not completely, your responsibility. At least one of these
projects will result in a tangible work product at the completion of the internship. In addition,
you may be assigned smaller research-related and administrative duties. It is our intention to
ensure that the work that you will be assigned will result in a meaningful learning experience
for you.
I look forward to working with you, and I thank you in advance for your contribution to
___________ County.
Sincerely,
___________
___________ County Internship Supervisor
ACCG Civic Affairs Foundation – Georgia County Internship Program, County Supervisor’s Guide Page 5
Sample Internship Rejection Letter Dear ___________, I enjoyed meeting with you on ___________ regarding the ___________ internship position with ___________ County. I was very impressed with your resume and qualifications and thought that you presented yourself in a very professional manner over the course of the interview. We received numerous applications for this position and in that we had many well qualified applicants, it was difficult to make the final selection. While your credentials were impressive, we have chosen another candidate at this time. Please remember that you may re-apply for another internship position in the future as those become available. I wish you the best of luck with your future academic and career endeavors. Sincerely,
___________
___________ County Internship Supervisor
ACCG Civic Affairs Foundation – Georgia County Internship Program, County Supervisor’s Guide Page 6
Before the Intern Arrives – Checklist
Prior to the new intern’s arrival, it will be helpful to address some of the items listed below to
ensure that the intern will be able to function in and around the office once he or she starts work.
By completing these items ahead of time, you will be able to smoothly transition the intern into
your office so that he or she can begin daily activities and assignments immediately upon arrival.
Prepare an Intern Manual
Intern Manuals are a great way to provide your intern with basic information about your
office and its operation. The following list suggests general information that should be
applicable for most offices. It may be helpful, in the event your intern is the first for your
county, that you have the intern put together a more thorough manual as a project so
that you can use it with future interns.
• Intern Expectations (Duties, Hours, Dress Code, Timesheets/Payroll, etc.)
• Office Personnel and Procedures Manual, if available
• Office Staff Information (Phones numbers, Office numbers)
• “How To” Section (How to operate phones, copier, fax, scanners, etc.)
• Transportation (Parking, Transit options)
• Local Areas of Interests (Lunch options, Nearby ATMs/Banks)
• Helpful Resources for completing assignments (Websites, Manuals, etc.)
Develop a timeline of assignments and projects, including tentative due dates (see the
sample Work Plan)
Set aside space for the intern to work (desk, office, cubicle, etc.)
Set up passwords for computers and/or phones if needed
Order name badge or employee ID if required
Send email to the intern regarding the 1st day of work (provide instructions on any
documentation the intern needs to bring, appropriate dress, where to park, where to
report to, etc.)
Set up a New Intern Breakfast/Luncheon to introduce the intern to the office staff
(if resources are available)
Make arrangements with the Human Resources Department to schedule a time for the
intern to be properly processed on the first day (fill out county personnel information,
grant paperwork, etc.)
ACCG Civic Affairs Foundation – Georgia County Internship Program, County Supervisor’s Guide Page 7
Sample Internship Project Plan
__________________County
Project Assigned:
Project Details:
Project Deadline:
Recommended Resources:
(Insert time frame) Tasks:
(Insert time frame) Tasks:
Mid-Project Review Date:
(Insert time frame) Tasks:
Final Project Review Date:
ACCG Civic Affairs Foundation – Georgia County Internship Program, County Supervisor’s Guide Page 8
Processing the Intern on Arrival
Once the intern arrives, the Human Resources Department will need to meet with the intern
so that he or she can fill out all applicable paperwork required by the county and required by
the GCIP grant. All interns must be covered under the county’s workers’ compensation plan
and should be processed as an employee of the county. Interns should be verified through the
E-Verify program just as any other new hire for the county. The county is required to submit
the E-Verify Acknowledgement Form to the Foundation as proof of this requirement.
GCIP grant-paid interns are also required to complete and submit the Intern Consent Form
and Intern Information Form to the Foundation as part of the grant paperwork.
Establishing Goals for the Internship
On the first day of work, it is very important to meet with the intern in order to establish the
goals that you want him or her to achieve during the internship. This should include discussion
of projects, proposed timelines, available resources and general information about your
expectations.
Furthermore, it is also very important over the course of the internship that you schedule
periodic and regular meetings to ensure that the intern is meeting the required plan of action.
The following page provides a sample work plan you may wish to use for your county’s
program. Note that your work plan may not need to be as detailed as the one shown below, but
it should contain at least one mid-term review of the project and the intern’s performance. Not
only will a work plan help the intern stay on track, it will also help you to adjust the workload in
the event you need the intern to focus on certain tasks more than others due to changing
priorities.
ACCG Civic Affairs Foundation – Georgia County Internship Program, County Supervisor’s Guide Page 9
Sample Internship Work Schedule (for a 12 Week Internship)
Sample Project Assigned: Create a Record Retention Schedule and Record Management
Database and Provide Instructions on How to Use Both
Project Details: By using Microsoft Access, create a database which will store all records for the
county manager’s office that provides for searchable categories. Using the local government
retention schedule provided by Georgia Archives, develop a retention plan for all the records
provided within the county manager’s office.
Project Deadline: End of Internship
Sample Project Schedule:
Weeks 1-4: Review all records currently in manager's office. Provide an inventory of each
record.
Weeks 5-6: Using the local government retention schedule listed on the Georgia Archives
website, divide all records inventoried into categories based on the schedule.
Weeks 7-8: Meet with county manager and IT director about the records inventoried and
discuss implementation of the retention schedule. Discuss suggested schedules for the
documents identified and create schedule based on meeting outcome.
Weeks 9-10: Create database and input approved inventory list by category. Create queries as
needed.
Weeks 11-12: Draft directions on how to use database and retention schedule
ACCG Civic Affairs Foundation – Georgia County Internship Program, County Supervisor’s Guide Page 10
Georgia County Internship Program (GCIP) Intern Evaluation Form
Please answer the following questions thoroughly to help the GCIP learn about the details
of your internship. When completed, submit to Michele NeSmith at mnesmith@accg.org.
Name: _________________________
County: ________________________
1. Before this internship, were you familiar with county government operations?
2. What have you learned about county government from your internship?
3. What were your major internship responsibilities as you understood them? Please specify.
4. What do you believe were your most significant successes during the internship? Please
specify.
5. What was the favorite part of your internship?
6. What specific skills, experiences or knowledge did you gain during the internship? Do you
believe these will be useful in helping you meet your future career goals and, if so, how?
7. What advice would give your peers who are considering a county internship?
8. Based on your internship, would you consider a career in county government?
ACCG Civic Affairs Foundation – Georgia County Internship Program, County Supervisor’s Guide Page 11
County Considerations for Future Internships
The Foundation hopes that your county’s experience with the Georgia County Internship
Program is a success. Before applying for future GCIP grants, it may be helpful to review the
following questions to ensure that your county is getting the most out of the program.
Questions about the Project(s) Assigned:
1. Was the intern able to complete the project assigned within the time allowed? If not, why?
2. Did the intern have too much “down time”? Was enough work available for the intern?
3. Was the type of project assigned suitable for college undergraduate or graduate students?
Was it too challenging or not challenging enough?
4. Is there enough project work available for a future internship?
5. What type of future projects does your office need assistance with that would be suitable
for an intern?
Questions about Supervision of the Intern:
1. Did your schedule permit you to be available to assist the intern by answering questions
and/or providing input on a project?
2. Were you able to provide the intern with detailed, clear instructions on how to complete a
project?
3. Did the intern have other staff members who could answer questions and provide assistance?
4. Should you increase or decrease the number of interns requested for the GCIP grant period
based on your availability to supervise?
Questions about Possible Future Requests for GCIP Intern Grant Support:
1. Did the previous intern have the right skill set for your office?
2. Should you change the skill or academic qualifications required for the next intern?
3. Are undergraduate or graduate students better suited for the types of projects that your
office provides?
4. Did the applicants that interviewed for the previous internship meet your expectations
and/or have the right type of qualifications for the position?
5. Was your previous internship posting detailed enough to generate interest?
1
GEORGIA COUNTY INTERNSHIP PROGRAM GRANT AGREEMENT This AGREEMENT is made and entered into by and between the ASSOCIATION COUNTY COMMISSIONERS OF GEORGIA CIVIC AFFAIRS FOUNDATION, INC., (the
“FOUNDATION”), having its principal office at 191 Peachtree Street, Suite 700, Atlanta,
Georgia, 30303, and ________________________County (“COUNTY”), having its principal office at______________________. In exchange for valuable consideration, the parties agree as follows.
I. GENERAL TERMS. A. Agreement Term:
This Agreement shall be effective as of the last date of execution by the parties. Pursuant to O.C.G.A. § 36-10-1, approval by the COUNTY’S governing authority and entry on the COUNTY’S minutes is necessary before the parties may execute. Evidence thereof shall be provided to the Foundation from the COUNTY Clerk’s Office as requested and incorporated into
this Agreement. B. Purpose of Agreement: The FOUNDATION is providing grant funding through the Georgia County Internship Program pursuant to the grant award letter (“Grant Award Letter”) (Exhibit A) to reimburse certain costs
to the COUNTY to employ interns to complete projects as described in the county grant application (“County Grant Application”) (Exhibit B) from May 1, 2021 until September 30, 2021. This Agreement provides the terms and conditions under which the COUNTY may receive reimbursement from the FOUNDATION.
II. REIMBURSEMENT TO COUNTY. In exchange for the COUNTY hiring the intern(s) to perform projects as described in the approved County Grant Application and to learn about the operations of county government, the
FOUNDATION shall provide reimbursement to the COUNTY as follows: A. Use of Grant Funds.
1. Amount of Reimbursement
2
a. Hourly Rate. The FOUNDATION shall reimburse the COUNTY for the cost of wages at the rate of $12.00 per hour for each hour worked up to 200 hours, for a maximum reimbursement of $2,400.00 for wages per intern, per internship, unless the COUNTY has agreed to pay a percentage of the costs as described within the
County Grant Application.
The COUNTY may pay the intern at a higher rate than $12.00 per hour at its own expense as provided for in their approved County Grant Application or as established at a later time by the COUNTY. In either case, the COUNTY shall be
responsible for payment for all the costs above the reimbursed hourly rate of $12.00 per hour, including workers’ compensation and FICA. b. Workers’ Compensation. The FOUNDATION shall reimburse the COUNTY for a portion of the cost to cover the intern under the COUNTY’S workers’
compensation plan in the Foundation’s sole discretion up to a maximum
reimbursement rate of up to $24.00 per intern, per internship. c. FICA. The FOUNDATION shall reimburse the COUNTY for a portion of the cost of paying Federal Insurance Contributions Act (FICA) in the Foundation’s sole
discretion at a maximum reimbursement of up to $183.60 per intern, per internship. 2. Additional Compensation for Intern. The COUNTY may pay the intern(s) in an amount greater than $12.00 per hour or allow the intern(s) to work more than 200 hours during the
grant period. However, the COUNTY will not be entitled to additional grant
reimbursement for wages, workers’ compensation, FICA or any other employment costs for the additional wages or hours. III. Obligations of COUNTY:
A. Use of Grant Funds. Grant reimbursement is limited to the actual amount of wages paid and approved employment costs for up to 200 hours of actual work performed by a qualified intern, from May 1, 2021 to September 30, 2021, for the Foundation approved internship project as described within the attached County Grant Application.
B. Compensation. The COUNTY shall pay interns funded in whole or in part by this grant a minimum of $12.00 per hour for each hour suffered or permitted to be worked by the intern.
C. Internship Requirements. All interns must have on site supervision, be provided with work projects as provided in the approved County Grant Application submitted by the COUNTY and be afforded the opportunity to learn about the operations of county government.
D. Required Information: Proof of Payment of Intern and Reporting Requirements.
Upon completion of the internship, the COUNTY shall provide the following information
3
to the FOUNDATION: (1) copy of the offer letter provided to the intern upon hire; (2) employment verification, including the E-Verify usage and acknowledgement form (E-Verify Usage and Acknowledgement Form”) (Exhibit C); (3) proof of payment for each payment period for every intern receiving funding through this Agreement; (4) signed and
completed reimbursement form (“Reimbursement Form”) (Exhibit D); and (5) completed
Intern Evaluation Form (Exhibit E). All required information shall be submitted by the COUNTY and received by the FOUNDATION by October 18, 2021 in order to be eligible to receive grant reimbursement.
E. Hiring of Intern. In order to be eligible to receive the reimbursement provided for in Paragraph A of Section II of this Agreement, the COUNTY must hire an intern who is an undergraduate student, graduate student, recent college graduate, or a high school student 16 years of age or older who is dually enrolled in a college program, as an employee to perform the projects as provided for in the approved County Grant Application. The COUNTY may not hire an intern as an independent contractor for reimbursement under
this Agreement. The intern hired must be willing and agreeable to having certain information shared about them and their internship pursuant to this Agreement. The COUNTY must submit to the FOUNDATION no later than August 15, 2021: ); intern consent form (“Intern Consent Form”)(Exhibit F); the intern information form (“Intern
Information Form” (Exhibit G); and an intern photograph.
F. Tax Withholdings. The COUNTY is responsible for withholding all applicable state and federal income taxes on an intern’s earnings.
G. Nondiscrimination in Employment Practices. The COUNTY agrees to comply with
federal and state laws, rules and regulations, relative to nondiscrimination in employment
practices because of political affiliation, religion, race, color, sex, disability, age over 40 years, national origin or any other protected class as provided by law. Nondiscrimination in employment practices is applicable to employees, applicants for employment, promotions, demotions, dismissal and other elements affecting employment/employees.
H. Compliance with Applicable Provisions of Federal and State Laws and Regulations. The COUNTY agrees to comply with all applicable federal and state laws, including, but not limited to:
1. The Americans with Disabilities Act. The COUNTY agrees to comply with all
applicable provisions of the Americans with Disabilities Act (ADA) and any relevant federal and state laws, rules and regulations regarding employment practices toward individuals with disabilities and the availability/accessibility of programs, activities, or services for clients with disabilities.
2. Fair Labor Standards Act 3. Georgia Security and Immigration Compliance Act. The COUNTY agrees to
comply with all of the E-Verify usage and hiring requirements as provided for in
O.C.G.A. § 13-10-91(a).
4
I. Duty to Notify FOUNDATION. It shall be the duty of the COUNTY to notify the FOUNDATION if an intern quits or is terminated by the COUNTY within five (5) days
of separation.
J. Nepotism. If the COUNTY has a nepotism policy for new hires, that policy shall apply to the hire and engagement of any intern reimbursed in whole or in part through this grant. In the absence of such a policy, the COUNTY shall refrain from hiring interns who are closely related by blood or marriage to COUNTY employees or officials who have a hiring
or supervisory role over the intern. The COUNTY shall apply its personnel policies on dating in the workplace to any intern hired through this grant. If the COUNTY fails to follow these requirements, the COUNTY will not receive grant funding for any of the interns who have been involved in any of the aforementioned activities at the sole discretion of the FOUNDATION.
K. Campaign and Other Impermissible Activities. Interns hired through the Georgia County Internship Program and paid through grant funding are not permitted to work on campaigns for elections of commissioners or for any other elected official as part of their work with the COUNTY. Interns are further not permitted to run personal errands for
COUNTY officials and staff or work on projects that are unrelated to county government. If the COUNTY fails to follow these requirements, they will not receive grant funding for any of the interns who have been involved in any of the aforementioned activities at the sole discretion of the FOUNDATION. IV. CONTRACT MODIFICATION No amendment, modification, or alteration of this AGREEMENT shall be valid or effective unless such modification is made in writing and signed by both parties.
V. TERMINATION This Agreement may be terminated in the following circumstances:
A. Due to default or for cause. The FOUNDATION may terminate this AGREEMENT at
any time if the COUNTY fails to perform any of its obligations under this AGREEMENT
and fails to cure any breach within 10 days of a notice of breach and intention to terminate by the FOUNDATION. The COUNTY shall be required to submit all required information not later than 20 days after the date of written notice of termination. The COUNTY shall not receive any grant reimbursement for costs incurred after the date of
termination or in the event a breach occurred that could not be satisfied. B. Due to Early Separation of Intern. Should the intern funded by this grant be separated from the COUNTY’S employment prior to the expiration of their internship period, this
AGREEMENT shall terminate within 20 days of the separation unless another
undergraduate student, graduate student, recent graduate, or a high school student 16 years
5
of age or older who is dually enrolled in a college program, is hired to continue and complete the approved internship within the grant period and at least 100 hours are remaining of the internship. C. Natural Termination. Unless otherwise terminated, this Agreement shall terminate
December 31, 2021. D. Survival. The following sections shall survive termination for any reason of this Agreement: Access to Records, Records Retention, and Investigation; Hold Harmless;
Program Publicity and COUNTY Participation; VI. Access to Records, Records Retention, and Investigation
A. The FOUNDATION shall have access to any pertinent books, documents, papers, and
records of the COUNTY for the purpose of making audit examinations, excerpts, and transcripts. The COUNTY shall retain all records related to this grant for seven years from submission of the required information. If any litigation, claim, or audit is started before the expiration of the seven-year period, the records shall be retained until all litigation,
claims, or audit findings involving the records have been resolved. B. The COUNTY agrees that the FOUNDATION has the authority to investigate any allegation of misconduct made by the COUNTY pertaining to this Agreement. The
COUNTY agrees to cooperate fully in such investigations by providing the FOUNDATION reasonable access to its records and any other resources as necessary to
investigate the allegation. VII. Hold Harmless
To the extent permitted by law, the COUNTY agrees to hold harmless the FOUNDATION, Association County Commissioners of Georgia, their employees and agents for any claim growing out of any action performed by the COUNTY, its agents or employees under any provision of this contract.
VIII. Program Publicity and COUNTY Participation A. The COUNTY agrees to allow preplanned site visits from the FOUNDATION for the
purpose of interviewing the intern(s) and supervisor, taking photographs, video, or audio, and reviewing projects that have been assigned. The COUNTY further agrees that any photographs or information obtained during such site visits may be used to promote the Georgia County Internship Program and FOUNDATION, which may include, but is not
limited to, usage through websites, social networking sites, brochures, press releases, and
other forms of media.
6
B. The COUNTY further agrees that any promotional information by the COUNTY regarding the Georgia County Internship Program must be preapproved by the FOUNDATION. C. The COUNTY additionally agrees that any research, study, review, or analysis relative to
the Georgia County Internship Program, or internship, conducted by or on behalf of the COUNTY must be reviewed and approved by the FOUNDATION. XI. Miscellaneous Provisions
A. The intern is an employee of the county. At no time shall the intern be considered an employee or independent contractor of the FOUNDATION, or the Association County Commissioners of Georgia.
B. Neither the FOUNDATION nor any of its employees, agents, or subcontractors shall be
considered a partner, employee, or agent of the COUNTY. C. Neither party to this AGREEMENT shall have the authority to bind the other party.
This AGREEMENT is executed and shall be controlled by the laws of the State of Georgia. XII. CONTRACT EXHIBIT INCLUSION:
This contract includes the following exhibits, which are attached and incorporated herein by
reference: Exhibit A Grant Award Letter
Exhibit B County Grant Application Exhibit C E-Verify Usage and Acknowledgement Form Exhibit D Reimbursement Form Exhibit E Intern Evaluation Form Exhibit F Intern Consent Form
Exhibit G Intern Information Form
7
COUNTY: ASSOCIATION COUNTY COMMISSIONERS OF
GEORGIA CIVIC AFFAIRS FOUNDATION, INC:
___________________________ ___________________________
___________________________ Dave Wills Printed Name ____________________________ ____________________________ Title: Title: Secretary-Treasurer
This ___ day of _______, 202__ This ___ day of _______, 202__
COUNTY CLERK CERTIFICATION:
The undersigned Clerk of the governing authority of __________________County, DOES HEREBY CERTIFY that the Georgia County Internship Program Grant Agreement with the Association County Commissioners of Georgia Civic Affairs Foundation, Inc. was adopted by the ______________ County Governing Authority in a meeting that was properly advertised and open
to the public on _________________, 2021, and that the original of said agreement appears of
record in the minute book of the County, which is in my custody and control.
WITNESS my hand and the official seal of the governing authority of County.
(SEAL) Clerk
February 5, 2021
Ms. Nancy He
535 Telfair Street
Augusta, GA 30901
Dear Ms. He:
I am pleased to inform you that Augusta-Richmond County has been awarded a Georgia County
Internship Program (GCIP) grant from the Association County Commissioners of Georgia Civic Affairs
Foundation (“ACCG Civic Affairs Foundation”) contingent upon the parties entering into the terms and
conditions of the Georgia County Internship Program Grant Agreement (the “Agreement”) that this
grant award letter is incorporated hereto. A grant contract package is enclosed for you to complete and
return. Upon proper completion of such as solely determined by the ACCG Civic Affairs Foundation, this
grant is awarded for the 2021 summer program in the amount of $5,215.20 for the Management intern
project to cover two internships. The grant provided must be used to fund costs associated with the
intern’s salary, FICA, and worker’s compensation as specified in the Agreement.
Please contact Michele NeSmith at mnesmith@accg.org or at 404-992-8737 if you need assistance with
grant requirements or in publicizing the proposed internship position. While the ACCG Civic Affairs
Foundation will post this position through their website and help to publicize it through other channels,
it is the responsibility of the County to recruit, interview and hire the intern. In the event the County is
unable to hire a summer intern for the project description provided, the grant award designated for this
purpose will be rescinded in full.
Congratulations and thank you for participating in the GCIP 2021 grant program.
Sincerely,
Dave Wills
Association County Commissioners of Georgia Civic Affairs Foundation Secretary-Treasurer
cc: Mayor Hardie Davis
Tony McDonald
Lena Bonner
Donald Odie
ACCG Civic Affairs Foundation / 191 Peachtree Street, NE, Suite 700 / Atlanta, Georgia 30303 ph(404)522-5022
1
Georgia County Internship Program Grant Application
Summer 2021
Applicants should read the entire GCIP Application Packet prior to completing this form.
This application has three sections. Section I requires the applicant to indicate the grant
category for the application. Section II requires the applicant to provide answers to a
series of questions and Section III requires a detailed description of the internship
project being proposed, the need it addresses, and the expected benefits to the county.
More information on how to complete the application can be found in the GCIP
Application Process and Guidelines document.
The application deadline for the 2021 GCIP grant program is Thursday, December 31, 2020
Applications should be sent to Michele NeSmith at the Foundation via email to
mnesmith@accg.org or by mail to:
ACCG Civic Affairs Foundation
191 Peachtree Street NE, Suite 700
Atlanta, GA 30303
Please note that factors that influence consideration include but are not limited to the
type of project submitted, the overall impact and benefit to the county of the project(s)
proposed, the ability to partially fund the internship position(s), collaboration with other
counties, regional commissions, colleges/universities, and/or non-profits, and the
number of interns requested.
Reminder: Interns should be currently enrolled in college as undergraduate or graduate
students, or have recently graduated from college within one year of the grant period.
High school students 16 years of age or older who are dually enrolled in a college or
university are eligible. General high school students who have not yet begun college are
not eligible. Interns cannot work more than 200 total hours during the grant period. The
county and the intern can decide how many hours the intern works per week and the
total number of weeks worked. It is recommended that the minimum hours worked per
week be no less than 15 hours.
ACCG Civic Affairs Foundation / 191 Peachtree Street, NE, Suite 700 / Atlanta, Georgia 30303 ph(404)522-5022
2
Section I: Grant Category
Select (X) the grant category for this application.
General GCIP Grant X
Kundell Environmental Grant
Garner Health and Human Services Grant
Section II: General Grant Information
County Name: Richmond
County E-Verify Number: 14805
Number of Interns Requested: Three (3)
Are you submitting an application that includes a partner? ☐ Yes X No
List partners:
Is your partner a
nonprofit, college or
university?
☐Yes ☐ No
List contribution level ____$500 (25%) _____Other
(Partners can include other counties, regional commissions, colleges/universities, and/or non-profit organizations.
Partnerships with colleges/universities, and/or non-profit organizations must include at least a 25% funding
contribution from those entities. )
Name of Grant Coordinator or
other Primary Contact:
Nancy He
County: Richmond
Department: Finance
Position: Financial Analyst
Address: 535 Telfair Street, Augusta, GA 30901
Email: mhe@augustaga.gov Phone: 706-821-2581
Is the county providing partial funding of the amount needed to fund the
internship? (Total cost of the internship is $2400 plus FICA and WC supplement)
☐ Yes X No
What amount? $:
OR
Is the county providing additional funding? (on top of the grant amount) ☐ Yes X No
What amount? $:
ACCG Civic Affairs Foundation / 191 Peachtree Street, NE, Suite 700 / Atlanta, Georgia 30303 ph(404)522-5022
3
Who will be the supervisor for the intern?
☐ Same as grant coordinator or other primary county contact
X Other
Name: Tony McDonald
Department: Administrator’s Office
Position: Deputy Administrator
Address: 535 Telfair Street, Suite 910, Augusta, GA 30901
Email: wMcdonald@augustaga.gov Phone: 704-821-2504
Has this individual previously supervised interns? X Yes ☐ No
Is adequate space available to support an intern? X Yes ☐ No
Is adequate equipment available (computer, software programs, etc.) for the
intern to complete the proposed project(s)?
X Yes ☐ No
Will outside technical assistance be required for the intern to complete the
project? ☐ Yes X No
If Yes, who will provide it:
Has your county previously had an intern? X Yes ☐ No
Has your county ever had an intern in this field? X Yes No
Has your county previously received a Georgia County Internship Program
(GCIP) grant for interns? X Yes ☐ No
Is there a college or university located in your county? X Yes ☐ No
Is there a technical college located in your county? X Yes ☐ No
What special skills should the intern have to be able to complete the project, such as knowledge of
certain types of software, experience using certain types of equipment, etc.? (Note this is for a student
so years of work in a certain field should not be included.)
Business or public affairs / public administration
Will any special training be provided to the intern? X Yes ☐ No
If Yes, please describe: Any training to get the intern up to speed on our software
ACCG Civic Affairs Foundation / 191 Peachtree Street, NE, Suite 700 / Atlanta, Georgia 30303 ph(404)522-5022
4
Section III: Project Description and Intern Position Title
Project Information
Internship position title: Management Fellow
In the gray space below, please FULLY describe the internship position being
proposed, the need it addresses, the benefits to the county, and the necessary
intern qualifications. The space will expand when you start to type. Include no more
than 1-2 additional pages to describe the internship. More information can be found
in the GCIP Application Process and Guidelines document
General Summary of the Administrator’s Responsibilities
Directs the staff units responsible for the operation and administration of the local government
within the guidelines of Augusta, Georgia ordinances, policies and procedures, state and federal
laws, grant application instructions, and directives from the Mayor and Augusta, Georgia
Commission. Reports to the Mayor and Commission and works with co-workers, government
employees, the Augusta, Georgia Commission, civic organizations, and the public to administer
affairs of the local government.
The administrator key responsibilities include:
Executes all lawful orders, directions, instructions, and ordinances, resolutions, and
regulations adopted by the Commission.
Manages and directs the activities of all departments by planning, organizing, staffing, directing
and controlling the staff and other resources.
Advises Mayor and Commission on financial conditions and future needs of local government,
makes recommendations on county affairs, and informs Mayor of significant and/or
controversial issues involving government, its services, policies and employees.
Establishes comprehensive, efficient, and professional administered systems of financial
planning and control, personnel management, training, compensation, purchasing and
inventory control, community land use, economic development, strategic planning, and citizen
information and service.
Acts as liaison between Mayor and/or Commission and department directors or employees,
and confers with and assists other elected or appointed officials.
Assembles and provides necessary documentation for the Mayor and Clerk of the Commission
to prepare the agenda for all Commission meetings; attends all meetings of Commission.
ACCG Civic Affairs Foundation / 191 Peachtree Street, NE, Suite 700 / Atlanta, Georgia 30303 ph(404)522-5022
5
Prepares, submits, and executes a proposed annual budget; submits report on finances and
administrative activities for the preceding year; and presents annual public report on state of
the community and government, accomplishments, community and organization needs, and
objectives for coming year to the Mayor and Commission.
Proposed internship is listed below:
1. Strategic Plan Development
Interns would assist and support Augusta Richmond County’s efforts to develop the
strategic plan. Their efforts would include scheduling townhalls, developing and
tracking surveys, and responding to constituent inquiries.
2. Legislative Research (Equity and inclusion, blight, etc.)
Interns would assist ARC in identifying key legislative priorities that support the
vision of the commission, research other cities that may serve as models, and assist in
the development of proposed legislation.
3. Economic Development, Marketing, and Finance Project
Interns would assist in developing content that supports economic development
projects related to current and future SPLOST projects, develop collateral related to
budget development, and general marketing projects.
For questions, email mnesmith@accg.org or call (404) 992-8737
The Georgia County Internship Program is offered by the ACCG Civic Affairs Foundation
thanks to the generosity and support of our donors and supporters. The Foundation is a
nonprofit 501 (c) (3) organization. For more information, visit www.civicaffairs.org.
Exhibit C
Georgia County Internship Program (GCIP) E-Verify Usage and
Acknowledgement Form
Georgia law through O.C.G.A. §13-10-91(a) requires all counties to use E-Verify to verify the
employment eligibility of all newly hired employees. All intern participants in the GCIP must be
verified through this process by the county when they are hired. Failure to complete this
process will result in the forfeiture of grant funds by the ACCG Civic Affairs Foundation to the
county.
The following information should be prepared by the Human Resources Director or person for
your county who processes new employees to verify that the county did use E-Verify to verify
the employment eligibility of interns hired through the GCIP. This form is to be submitted along
with a copy of the offer letter to complete the proof of hire grant requirement. The county
should not submit the E-Verify confirmation issued by USCIS, I9 form, or other sensitive
information such as copies of a driver’s license, passport, or social security card to satisfy this
requirement.
I,_________________________, acknowledge that ____________________ County used the E-
Verify program to verify the employment eligibility of __________________________, GCIP
summer intern, on the ______ day of ___________ 2021.
____________________________________
County Position
____________________________________ _______________________
Signature Date
___________________
E-Verify Number
___________________
Date of E-Verify Authorization
Exhibit D
Georgia County Internship Program (GCIP) Grant Reimbursement Request Form
Grant reimbursements will be mailed to the County before the end of the contract period, upon proper
completion and submission of all required information and obligations pursuant to this Agreement.
County Requesting Reimbursement:_________________________
Requested By: ___________________________________________
Intern Information
Name:__________________________________________________
Department Hired:________________________________________
Number of Hours Worked:___________________
Cost of Wages:___________________
Cost of FICA: ___________________
Cost of Worker’s Compensation: ___________________
Total Amount of Reimbursement Requested: ____________________
For illustrative purposes, the County may request up to the maximum reimbursement amount of
$2607.60 as follows and pursuant to the Agreement. Where any conflict arises between this exhibit and
the terms and conditions of the Agreement, the terms and conditions shall control.
Intern wages are paid through the grant at a rate of $12.00 per hour for each hour worked up to 200
hours, for a maximum reimbursement of $2,400.00 for wages per intern, per internship, unless the
COUNTY has agreed to pay a percentage of the costs as described within the County Grant Application.
Reimbursement for Worker’s Compensation may be requested at a rate of $1 per $100 salary for a
maximum reimbursement of $24.00.
Reimbursement for FICA may be requested at a rate of .0765% multiplied by salary for a maximum
reimbursement of $183.60.
All interns are required to be covered under the County’s Workers Compensation Plan. The funds
provided for Workers Compensation and for FICA must be used for those purposes. Any wages paid at a
rate higher than $12 per hour shall be paid by the county as well as the cost of FICA and Worker’s
Compensation associated with wages above that rate.
I,__________________________, swear and attest that the information provided in this request is
accurate to the best of my knowledge. I further understand that I am required to submit proof of
payment by submitting pay stubs and any additional documentation that confirms the funds were
properly administered by October 18, 2021.
____________________________________ _______________________
Signature Date
Exhibit E
Georgia County Internship Program (GCIP) Intern Evaluation Form
Please answer the following questions thoroughly to help the GCIP learn about the details
of your internship. When completed, submit to Michele NeSmith at mnesmith@accg.org.
Name: _________________________
County: ________________________
1. Before this internship, were you familiar with county government operations?
2. What have you learned about county government from your internship?
3. What were your major internship responsibilities as you understood them? Please specify.
4. What do you believe were your most significant successes during the internship? Please
specify.
5. What was the favorite part of your internship?
6. What specific skills, experiences or knowledge did you gain during the internship? Do you
believe these will be useful in helping you meet your future career goals and, if so, how?
7. What advice would give your peers who are considering a county internship?
8. Based on your internship, would you consider a career in county government?
Exhibit F
Georgia County Internship Program (GCIP)
INTERN CONSENT FORM
I,________________________________, authorize the Association County
Commissioners of Georgia Civic Affairs Foundation, Inc., and________________
County to use my name, college or university, year in school, major, terms of
employment, image, audio, video, quotations, internship evaluation, interviews
and any other pertinent information related to my internship in the Georgia
County Internship Program for reporting, promotional, and data collection and
analysis purposes, which may include, but is not limited to social networking sites,
website, brochures, publications, press releases, videos, photographs and other
forms of print and digital media.
_________________________________
Signature of Intern
_________________________________
Date
This form must be completed in full for each intern the county has hired who is being paid through Georgia County
Internship Program grant funds. No funding will be granted without this form.
Exhibit G
GEORGIA COUNTY INTERNSHIP PROGRAM
INTERN INFORMATION FORM
COUNTY INFORMATION
Name of Supervisor:
Title:
County:
Department:
Street Address:
City:
State:
ZIP Code:
Phone Number:
Email Address:
INTERNSHIP POSITION INFORMATION
Full Name of Intern (Hired):
Street Address:
City:
State:
ZIP Code:
Phone Number:
Personal Email address:
College/University Student Attends:
Program or Major: Expected Year of
Graduation:
Post Graduation Plans:
Intern Position Title:
Department:
Start Date: End Date: Hours Worked Per Week:
SIGNATURES
Signature of County Supervisor: Date:
Signature of Hired Intern: Date:
Commission Meeting Agenda
2/16/2021 2:00 PM
Georgia Senate Bills Voting
Department:Mayor's Office
Department:Mayor's Office
Caption:Approval of a resolution being drafted and brought before the
Commission for a vote on 2/24, in opposition to Georgia senate
bills 67, 68, 69, 71, 73, 74, and other bills aimed at restricting
methods available to Augusta residents to exercise their right to
vote or cause undue financial burden on voters. (Requested by
Mayor Hardie Davis,, Jr.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
N EWS (/N EWS)| POLI T IC S (/NEWS/A RT ICL ES /P O LITICS)
Georgia Senate Republicans Unveil Bills To Make Voting
Harder
February 2, 2021 9:31 AM
By:Stephen Fowler (/author/stephen-fowler)
Poll Worker in Bibb Co. looks over an absentee ballot
Credit: Grant Blankenship/GPB News
After a failed attempt by some Republicans to overturn Georgia's thrice-counted certified election results that gave President
Joe Biden a victory, GOP lawmakers in the state Senate have filed a barrage of bills that would add more barriers to the ballot
box for many voters.
If all of the proposals announced by Senate Republican leadership Monday became law, future elections would look
dramatically different.
Only a small subset of Georgians would be eligible to vote absentee by mail, and those that do qualify would have to submit
some sort of photo ID with their application either online or on paper. They would not be allowed to get an application from
outside groups, and could only return ballots through the mail or deliver in person to the county elections office. If someone
moves to Georgia, or moves within the state, they would have to remember to opt in to having the Department of Driver
Services update their voter registration, and if they relocate to Georgia after a November general election they could not
participate in the runoff.
The 2020 election cycle overwhelmed county elections officials with record turnout, an avalanche of absentee ballots and
rampant misinformation and distrust of the election system pushed by many Republicans, and in the weeks following the
November election both House and Senate lawmakers met to investigate alleged problems and vowed to change the rules after
Democrats flipped the state.
On Monday, eight bills with varying degrees of support and controversy were filed.
One bill with 26 cosponsors, SB 67 (https://www.legis.ga.gov/legislation/59216), would require Georgians that are not
military or overseas voters to include either their driver's license or state ID number on the absentee application or include a
photocopy of an acceptable voter ID
(https://sos.ga.gov/index.php/elections/georgia_voter_identification_requirements2) you would need to show
to vote in person. Currently, the state's new online absentee application portal
(https://www.gpb.org/news/2020/08/28/heres-how-request-georgia-absentee-ballot-using-the-online-
portal) requires a driver's license or state ID number, and this bill would authorize that portal to exist beyond the State
Election Board's emergency rule.
Sens. Jeff Mullis, Steve Gooch, Marty Harbin, Lee Anderson, Sheila McNeill, Tyler Harper, Lindsey Tippins, Lee Anderson and
Bruce Thompson are cosponsors of the bill who also signed onto Texas Attorney General Ken Paxton's failed lawsuit
(https://www.gpb.org/news/2021/01/12/battleground-ballot-box-democrats-flip-senate-republicans-subvert-
democracy) in the Supreme Court riddled with lies and inaccuracies that sought to invalidate Georgia's votes in the
presidential election.
SB 68 (https://www.legis.ga.gov/legislation/59219) would ban the use of secure 24/7 monitored drop boxes as a
method of returning absentee ballots. State elections officials implemented the additional return option amidst the coronavirus
pandemic that forced many counties to operate fewer polling places with fewer workers and fewer machines. Of the 12
cosponsors, Sens. Mullis, Gooch, Harper, Thompson, Matt Brass and Brandon Beach each spent the past few months making
baseless claims of voter fraud with Georgia's elections.
SB 69 (https://www.legis.ga.gov/legislation/59221) would get rid of automatic voter registration, also known as the
"Motor Voter Law," that updates or creates a voter registration application any time someone interacts with the Department of
Driver Services. Currently, voters would have to opt out of updating their registration information. Secretary of State Brad
Raffensperger's office has frequently touted Georgia's automatic voter registration, noting last fall
(https://sos.ga.gov/index.php/elections/georgia_easy_voter_registration_options_break_new_records) that
more than five million of the state's 7.7 million voters were registered through DDS. Mullis, Gooch, McNeill, Beach, Harper and
Thompson are among the bill's 10 cosponsors.
SB 70 (https://www.legis.ga.gov/legislation/59220) would prohibit voters who participated in a November statewide
general election outside of Georgia from being eligible to vote in any Georgia runoff for U.S. House or Senate, after the Jan. 5
dual Senate runoff stoked internet fears and rumors among both parties that out-of-state voters would flood Georgia and
influence the outcome. A Republican Florida attorney is under investigation for allegedly attempting to illegally register to vote
in the Senate runoff. Raffensperger's office reminded voters
(https://sos.ga.gov/index.php/elections/secretary_raffensperger_warning_moving_to_georgia_temporarily_in
that by law "it is a felony to register to vote in Georgia if you are not a resident of Georgia with no intention of leaving and is
punishable by up to 10 years in jail and a $100,000 fine." The 11 cosponsors include Mullis, Gooch, McNeill, Beach, Harper and
Thompson.
SB 71 (https://www.legis.ga.gov/legislation/59224) would eliminate no-excuse absentee by mail voting, instead
limiting it to those who are disabled, "required to be absent" from their precinct, work in elections, have a religious reason or
are 75 or older. Anyone would still be able to take advantage of the three-week in-person early voting period. Many
Republicans, from President Trump down to state lawmakers, claimed without evidence that there was widespread fraud in the
mail-in ballot portion of the state's 2020 election. A record 1.3 million Georgians voted by mail ahead of the November contest
because of the pandemic and tightly contested races. No-excuse absentee voting was created by Republicans, and almost
exclusively used by Republican voters until the 2018 election cycle that saw Democrat Stacey Abrams narrowly lose to Gov.
Brian Kemp. More than 450,000 absentee-by-mail votes in the November election were for Donald Trump. Six of the bill's
nine cosponsors are Mullis, McNeill, Beach, Brass, Harper and Thompson.
SB 72 (https://www.legis.ga.gov/legislation/59222) would require county elections officials to receive monthly updates
about residents who have died and determine if they need to be removed from the voter rolls. Several social media rumors and
viral posts allege dead people cast their ballots, and in large enough numbers to change the results. Specific examples were
debunked in the days after the election, from a woman who was very much alive to people with similar names being mistaken
for deceased people. State law already requires the Secretary of State's office to receive monthly updates of deaths and remove
deceased voters, but this would push those requirements down to the county level. Georgia is also a member of the Electronic
Registration Information Center, or ERIC, that enables states to share data on voter registrations to track people who have
moved out of state, died or otherwise have duplicate registrations. Of the 11 cosponsors, Mullis, Gooch, McNeill, Beach, Harper
and Thompson earlier put their names on a suit that falsely claimed more than 2,400 unregistered voters cast ballots in the
November election.
SB 73 (https://www.legis.ga.gov/legislation/59223) would only allow the Secretary of State's office, county elections
officials, candidates or candidate campaign committees to send out paper absentee ballot applications to voters, prohibiting
third-party and nonprofit groups from sending mailers. Republican lawmakers in the House last year briefly flirted with
prohibiting "unsolicited absentee applications" (https://www.gpb.org/news/2020/06/24/bill-would-ban-
elections-officials-mailing-georgians-absentee-applications) from any source after Secretary of State Raffensperger
sent applications to 6.9 million active voters (https://www.gpbnews.org/post/georgia-will-mail-active-voters-
absentee-ballot-request-form-may-primary)ahead of last year's mid-pandemic primary. Currently, both Democratic and
Republican-aligned groups can and do send out absentee applications to voters, so long as the form contains the same
information as the state's official form. Some voters and lawmakers conflated applications with actual ballots, leading to claims
of unsolicited absentee ballots and mistaken allegations of fraud. Of the 13 cosponsors, Mullis, Gooch, McNeill, Beach, Brass,
Harper and Thompson were among a group that made evidence-free claims that fraud permeated the state's absentee voting
process.
SB 74 (https://www.legis.ga.gov/legislation/59225) would expand access for partisan poll watchers to view the vote
counting process, allowing elections officials to restrict what poll watchers can see or do but directing them to be "as minimal as
possible." Republicans complained about access to tabulation in the November election, with the most notable grievance
arguing that Fulton County illegally counted votes at State Farm Arena because GOP watchers were "sent home" and votes kept
being counted. However, state and county officials said no poll watchers were instructed to leave, no ballots were counted in
secret and nothing illegal was done in that process. In several other cases, the state Republican party complained about rules
limiting the number of designated observers during the risk-limiting audit process and machine recount of the presidential
race. Mullis, Gooch, McNeill, Beach, Brass, Harper and Thompson are among the 13 cosponsors.
Another bill, SB 29, is a more extreme version of SB 67 and would require photocopies of voter ID submitted with both the
application and with the actual absentee ballot. That measure was filed by freshman Republican Sen. Jason Anavitarte of Dallas
and has no other cosponsors.
Many of these proposals, if passed through the legislature and signed into law, would likely be challenged in the courts, and
Democrats and voting rights groups have quickly objected to the bills.
"This unhinged set of voter suppression bills from a radical Senate Republican leadership appears intended to appease
conspiracy theorists like those who stormed the Capitol last month,” voting rights group Fair Fight spokesman Seth Bringman
said. “The bills are unnecessary by Republicans' own assessments of the 2020 election, and designed to limit access and help
Republicans stop losing elections in Georgia. Republicans wrote Georgia's election laws, but they were humiliated on Nov. 3
and Jan. 5, so they are seeking to silence Georgians, particularly communities of color, who exercised their power to change
Georgia. Fair Fight and our allies are prepared to fight every Republican attempt to roll back voting rights. Their desperation to
hold onto power at the expense of Georgians' constitutional right to access the ballot has never been clearer."
Raffensperger, Lt. Gov. Geoff Duncan, House Speaker David Ralston and Gov. Brian Kemp have all pushed back at various
times against Trump-backed conspiracies and claims about the integrity of Georgia's elections and support some changes to
voting laws, but not to the degree proposed by Senate Republicans. Duncan stripped Sens. Beach and Jones of their
chairmanships and moved Sen. Brass off the high-profile Redistricting Committee after they participated in efforts to
undermine faith in the electoral process. The trio also are part of a faction that challenged President pro tem Butch Miller in
leadership elections last fall. Ralston said he does not support eliminating no-excuse absentee voting, opting for strengthening
ID laws instead.
The secretary of state has also pushed back against an avalanche of misinformation and attacks on the way Georgia's election
were run, culminating in an extraordinary early January phone call where former President Trump pressured Raffensperger to
"find" enough votes to overturn the presidential race. A few days later, incumbent Republican Sens. David Perdue and Kelly
Loeffler lost to Sens. Jon Ossoff and Raphael Warnock, in part because of depressed turnout in Republican strongholds egged
on by false claims of a rigged election process.
Raffensperger's office ends its press release with a footnote boasting of Georgia as a "national leader in elections," though that
could soon change with the flurry of legislation dropping in both chambers.
"[Georgia] was the first state in the country to implement the trifecta of automatic voter registration, at least 16 days of early
voting (which has been called the “gold standard”), and no-excuse absentee voting," it reads. "Georgia continues to set records
for voter turnout and election participation, seeing the largest increase in average turnout of any other state in the 2018
midterm election and record turnout in 2020, with over 1.3 million absentee by mail voters and over 3.6 million in-person
voters utilizing Georgia’s new, secure, paper ballot voting system."
About the author
STEP HEN FOWLER (/AUTHOR/STE PH EN-FO WLER )
POLITICAL REPORTER
Stephen Fowler is an award-winning reporter and photographer for GPB News covering state and local politics.
Related News
Commission Meeting Agenda
2/16/2021 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo