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HomeMy WebLinkAbout2021-01-19 Meeting AgendaCommission Meeting Agenda Virtual/Teleconference 1/19/2021 2:00 PM INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) 2020 Training for Life Award for Augusta Parks and Recreation A.Kevin Enright (Special Olympics Georgia) will present the 2020 Training for Life Award to the Augusta Parks and Recreation Department. Attachments CONSENT AGENDA (Items 1-11) PLANNING 1.An Ordinance to amend Title Eight, Chapter 1, Article 1 of the Augusta GA Code entitled “Flood Damage Prevention” to provide for revisions as required by the State Model Flood Damage Prevention Ordinance, additions to clarify language in the text, and additional revisions to reduce flood risk, in keeping with the City of Augusta’s participation in the National Flood Insurance Program (NFIP) and the Community Rating System (CRS). The update covers criteria for accessory structures and agricultural structures. Attachments 2. FINAL PLAT – LAUREL PARK Ph. 1 – S-919 – A request for concurrence with the Augusta Planning Commission to approve a petition by H & C Surveying, Inc, on behalf of Keith Blaschke, requesting final plat approval for Laurel Park Ph. 1. This residential Attachments townhome development is located off Tobacco Road and contains 83 lots.DISTRICT 4 3. Z-21-01 – A request for concurrence with the Augusta Planning Commission to approve with the conditions below a petition by Cellco Partnership (d/a Verizon Wireless), on behalf of William Joseph Wilson, Sr., requesting a Special Exception to establish a 195 ft. monopole telecommunications tower per Section 28-A-5 (A) and 28-A-6 of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing approximately .50 acre and known as part of 4767 Mike Padgett Highway. Part of Tax Map 302-0-009-00-0 DISTRICT 8 1. Issuance of development permits shall be contingent upon submission of plans meeting engineering, environmental, and all other pertinent development regulations. 2. The total height of the tower cannot exceed 199 feet, including the lighting rod. 3. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Attachments 4. Z-21-02 – A request for concurrence with the Augusta Planning Commission to approve with the conditions below a petition by Diane Johnston, on behalf of Herbert Judon Jr., requesting a change of zoning from Zone A (Agriculture) to Zone HI ( Heavy Industry) affecting property containing 16.79 acres and known as 1351 Majestic Skies Way. Tax Map 146-4-001-00-0 DISTRICT 1 1. This development shall substantially confirm to the concept plan filed with this application. 2. All new streets must meet the minimum specifications of Augusta Engineering and Fire Departments. 3. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Attachments 5. Z-21-03 – A request for concurrence with the Augusta Planning Commission to approve with the conditions below a petition by Henry Henderson requesting a change of zoning from Zone A (Agriculture) and Zone B-1 (Neighborhood Business) to Zone B-2 (General Business) affecting property containing 2.09 acres and known as 827, 831 & 835 Scott Nixon Memorial Drive. Tax Map 022-0-003-03-0, 022-0-003-01-0 & 022-0-003-00-0 DISTRICT 3 1. This development shall substantially confirm to the concept plan filed with this application.2. No outdoor storage of supplies or equipment.3. A 6’ solid board fence shall be applied along abutting shared property Attachments lines with residential uses.4. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. 6. Z-21-04 – A request for concurrence with the Augusta Planning Commission to approve with the conditions below a petition by ATC Development, on behalf of Berger & Smith LLC requesting a change of zoning from Zone B-2 (General Business) to Zone PUD (Planned Unit Development) affecting property containing 17 tax parcels totally approximately 3.56 acres and known as 1128, 1126, 1120, 1118, 1116, 1112, & 1108 Greene Street, 418 Twelfth Street, 1125, 1123, 1121, 1119, 1117, 1111, & 1109 Telfair Street, 421 & 419 Eleventh Street and that portion of Spellman Lane located between Twelfth and Eleventh Streets. A complete list of tax parcels is available in the office of the Planning and Development Dept. DISTRICT 1 1. Permitted uses of the site be limited to multi-family apartments, professional offices, restaurants and retail development. 2. The total height of any structure shall not exceed 4 stories or 55 feet, to include any attached or detached structures. 3. The overall density shall not exceed 38 units per acre. 4. The total commercial space of the building shall not exceed 11,000 gross square feet in area. 5. There shall no required front setback on Greene or Twelfth Streets, 15’ setback to the Union Baptist Church Street, 5’ setback on Telfair and 15’ Eleventh Street. 6. A minimum of 18% of the site shall be dedicated to open space. 7. The maximum lot coverage for each lot shall be 80%, which does include parking and similar surface improvements. 8. A fence or screen wall in the required front yard shall not exceed six (6) feet in height. 9. Any outdoor storage shall be limited to enclosed buildings or screening with a 6 foot wood privacy fence or masonry wall. 10. No freestanding signs permitted on the affected property without approval by the Planning Commission. Building or wall mounted signs are limited to a maximum surface area of 2 square feet per linear foot. Projecting signs may not project more than 5 feet from the building wall it is attached except for canopy or awning mounted signs. Window signs may not occupy more than 20 percent of the area of any window. 11. Improve sidewalks on all adjacent streets to meet the latest adopted ADA standards. 12. New curb cuts must be permitted meet the standards of Augusta Traffic Engineering Department. 13. Lighting in the parking lot be directed away from nearby residences. 14. Final building elevations and materials of the proposed structures are subject to design review. 15. Minor changes to an approved PUD site plan may be handled administratively by the Planning Director. 16. Any changes deemed major will trigger the need to amend the original PUD site plan and Attachments require Augusta Commission approval. 17. Building elevations must reflect those presented with this application. 7. Z-21-05 – A request for concurrence with the Augusta Planning Commission to approve with the conditions below a petition by COEL Beazley Joint Venture, on behalf of Georgia Vitrified Brick and Clay Co., Van Keuren Enterprise LLLP and Howard Linda Ruth Logue Revocable Trust, requesting a change of zoning from Zone A (Agriculture) to Zone R-1 (One-family Residential) affecting property containing approximately155 acres and known as part of 2111 Powell Road, 1901 Powell Road and 1945 Powell Road. Part of Tax Map 064- 0-004-01-0 and Tax Map 065-0-066-00-0 and 065-2-004-00-0 DISTRICT 3 1. This development shall substantially confirm to the concept plan filed with this application. 2. Sidewalks must be provided on at least one side of the street within the development and comply with ADA standards. 3. Conduct a traffic study to assess whether acceleration / deceleration lanes are needed. 4. All new streets must meet the minimum specifications of Augusta Engineering and Fire Departments. 5. Additional off-street parking shall be installed in close proximity of the proposed townhome units and meet all applicable development standards. 6. This development must meet all open space requirements. These areas do not include stormwater detention. 7. Provide walking trails or pathways to connect areas of the development. 8. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. 9. Powell Road shall be improved to meet Georgia Department of Transportation or GDOT and Augusta Engineering standards from the two points of entry at the subdivision to Gordon Highway. 10. Street Lights will need to be installed and operating (or bonded) prior to Final Plat approval. 11. Water Quality will be required and should include one-inch runoff reduction. Existing pond shall not be used for Water Quality Stormwater Maintenance Agreement. 12. A 6 ft. solid board fence shall be installed and maintain along the property line adjacent with 1903 Powell Road. (Tax Map 065-0-063-00-0) Attachments 8. Z-21-06 – A request for concurrence with the Augusta Planning Commission to approve with the conditions below a petition by COEL Beazley Joint Venture, on behalf of Georgia Vitrified Brick and Clay Co., Van Keuren Enterprise LLLP and Howard Linda Ruth Logue Revocable Trust, requesting a Special Exception to establish a single family residential development not to exceed 3 lots per acre in Attachments accordance with Section 13 per Section 8-2-(a) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing approximately155 acres and known as part of 2111 Powell Road, 1901 Powell Road and 1945 Powell Road. Part of Tax Map 064-0-004-01-0 and Tax Map 065-0-066-00-0 and 065-2-004-00-0 DISTRICT 3 1. This development shall substantially confirm to the concept plan filed with this application. 2. Sidewalks must be provided on at least one side of the street within the development and comply with ADA standards. 3. Conduct a traffic study to assess whether acceleration / deceleration lanes are needed. 4. All new streets must meet the minimum specifications of Augusta Engineering and Fire Departments. 5. Additional off-street parking shall be installed in close proximity of the proposed townhome units and meet all applicable development standards. 6. This development must meet all open space requirements. These areas do not include stormwater detention. 7. Provide walking trails or pathways to connect areas of the development. 8. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. 9. Powell Road shall be improved to meet Georgia Department of Transportation or GDOT and Augusta Engineering standards from the two points of entry at the subdivision to Gordon Highway. 10. Street Lights will need to be installed and operating (or bonded) prior to Final Plat approval. 11. Water Quality will be required and should include one-inch runoff reduction. Existing pond shall not be used for Water Quality Stormwater Maintenance Agreement. 12. A 6 ft. solid board fence shall be installed and maintain along the property line adjacent with 1903 Powell Road. (Tax Map 065-0-063-00-0) 9. Z-21-07 – A request for concurrence with the Augusta Planning Commission to approve with the conditions below a petition by COEL Development Co. Inc. requesting a Special Exception to establish a single family residential development not to exceed 4 lots per acre in accordance with Section 13 per Section 9-2-(a) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing 14.22 acres and known as 4323 Windsor Spring Road. Tax Map 166-3- 001- 00-0 DISTRICT 4 1. This development shall substantially confirm to the concept plan filed with this application. 2. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Attachments PETITIONS AND COMMUNICATIONS 10.Motion to approve the minutes of the Special Called and Regular Meetings of the Commission held on January 6, 2021 and Special Called Meeting held January 12, 2021. Attachments APPOINTMENT(S) 11.Motion to approve the reappointment of Peter Hughes on the Augusta Canal Authority representing District 2. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 1/19/2021 AUGUSTA COMMISSION REGULAR AGENDA 1/19/2021 (Items 12-29) PUBLIC SERVICES 12.Motion to approve the Sec. 5307 CARE Act Augusta Transit grant application between the Federal Transit Administration (FTA) and Augusta, Georgia. Attachments 13.Motion to approve New Location: A.N. 21-01: request by Qi Ren for an on premise consumption Beer & Wine License to be used in connection with Mirin Asian Fusion located at 630 Crane Creek Dr. Suite 402. There will be Sunday Sales. District 7. Super District 10. Attachments 14.Motion to approve New Application: A.N. 21-02: request by Celvon Mitchell for a Sunday Sales License to be used in connection with Primetime Bar and Grill located at 1721 Gordon Highway. District 2. Super District 9. Attachments 15.Motion to approve the masterplan and memorial concept at Fleming Park to honor Melquan Robinson, Jr. Attachments 16.Motion to approve renovations design for Julian Smith Barbeque Pit to include updating and enlarging restrooms to ADA compliance. Enlarging the event room while maintaining the integrity of the original design while adding a state of the art kitchen. Attachments 17.Discussion: Approve by resolution the designation of One Sunday during the calendar year 2021 that bars can be open as provided in the Augusta Alcohol Ordinance, Section 6-2-77 (3a). Attachments 18.Motion to approve the lease agreement for the Riverwalk Marina and Marina Warehouse with Olde Town Pickers. RFQ 20-243 Attachments 19.Motion to approve the Quintech Maintenance Building Demolition Agreement with Augusta Regional Airport. Bid Item 20-244 for $20,250.00. Attachments ADMINISTRATIVE SERVICES 20. Discuss 2020 vacation pay for public safety workers that are unable to use by the extended deadline due to work demands or staff shortage. (Requested by Commissioner Sean Frantom) Attachments PUBLIC SAFETY 21.Motion to approve assigning the honorary road name of Frances Abrams Ross to Dupont Street. Attachments 22.Motion to approve permission for Augusta Information Technology to work with the Augusta Law Department to revise Title 8, Article 2 of the City Code (Roads and Addressing Ordinance) for clarity and conformance with best practices. Attachments FINANCE 23.Presentation by Mauldin & Jenkins of the results of the 2019 Financial Audit.Attachments 24.Motion to approve acceptance of Center for Tech and Civic Life grant award to Augusta-Richmond County in the amount of $284,650.00 and authorize the Mayor to execute all documents pertaining to the grant award. Attachments 25.Consider request from the Board of Assessors to recover/maintain funding for the Dept. of Revenue Certification Adjustment Staff Development Initiative. Attachments ADMINISTRATOR 26.Presentation by Administrator Donald on the Augusta, GA COVID-19 path forward plan. Authorize the Administrator to move forward with implementing the COVID-19 plan. Attachments 27.Motion to approve resolution requesting the Augusta-Richmond County Board of Elections to place the approved SPLOST 8 Package on the ballot for the March 16, 2021 election. (Deferred from the Commission January 6, 2021) Attachments ATTORNEY 28.Discuss the current Richmond County Judicial Circuit. Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 29. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 1/19/2021 2:00 PM 2020 Training for Life Award for Augusta Parks and Recreation Department:Parks and Recreation Department Department:Parks and Recreation Department Caption:Kevin Enright (Special Olympics Georgia) will present the 2020 Training for Life Award to the Augusta Parks and Recreation Department. Background:For over 25 years, Augusta Parks and Recreation has provided top-notch facilities and support to the local Special Olympics Georgia program. In recognition, the Parks and Recreation Department is receiving the 2020 Training for Life Award. Analysis:N/A Financial Impact:N/A Alternatives:1) Receive as information Recommendation:1) Receive as information Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM Amend the Flood Damage Prevention Ordinance Department:Planning and Development Department:Planning and Development Caption:An Ordinance to amend Title Eight, Chapter 1, Article 1 of the Augusta GA Code entitled “Flood Damage Prevention” to provide for revisions as required by the State Model Flood Damage Prevention Ordinance, additions to clarify language in the text, and additional revisions to reduce flood risk, in keeping with the City of Augusta’s participation in the National Flood Insurance Program (NFIP) and the Community Rating System (CRS). The update covers criteria for accessory structures and agricultural structures. Background: Analysis: Financial Impact:None Alternatives: Recommendation:Approval Funds are Available in the Following Accounts: None REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Administrator. Clerk of Commission Cover Memo 1 ORDINANCE NO._______ An Ordinance to amend Title Eight, Chapter 1, Article 1 of the Augusta GA Code entitled “Flood Damage Prevention” to provide for revisions as required by the State Model Flood Damage Prevention Ordinance, additions to clarify language in the text, and additional revisions to reduce flood risk, in keeping with the City of Augusta’s participation in the National Flood Insurance Program (NFIP) and the Community Rating System (CRS) TITLE EIGHT PLANNING & ZONING CHAPTER 1 FLOOD DAMAGE PREVENTION ARTICLE 1 STATUTORY AUTHORIZATION, FINDINGS OF FACT, PURPOSE, AND OBJECTIVES § 8-1-1. STATUTORY AUTHORIZATION. Article IX, Section II of the Constitution of the State of Georgia and Section 36-1-20(a) of the Official Code of Georgia Annotated have delegated the responsibility to local governmental units to adopt regulations designed to promote the public health, safety, and general welfare of its citizenry. Therefore, the Augusta Commission of Augusta, Georgia does ordain the provisions of this Chapter: § 8-1-2. FINDINGS OF FACT. (a) The flood hazard areas of Augusta, Georgia are subject to periodic inundation which results in loss of life and property, health and safety hazards, disruption of commerce and governmental services, extraordinary public expenditures for flood relief and protection, and impairment of the tax base, all of which adversely affect the public health, safety, and general welfare. (b) These flood losses are caused by the occupancy in flood hazard areas of uses vulnerable to floods, which are inadequately elevated, floodproofed, or otherwise unprotected from flood damages, and by the cumulative effect of obstructions in floodplains causing increases in flood heights and velocities. 2 § 8-1-3. STATEMENT OF PURPOSE. It is the purpose of this Chapter to promote the public health, safety, and general welfare and to minimize public and private losses due to flood conditions in specific areas by provisions designed to: (a) restrict or prohibit uses which are dangerous to health, safety, and property due to water or erosion hazards, or which increase flood heights, velocities, or erosion; (b) require that uses vulnerable to floods, including facilities which serve such uses, be protected against flood damage at the time of initial construction; (c) control the alteration of natural floodplains, stream channels, and natural protective barriers which are involved in the accommodation of flood waters; (d) control filling, grading, dredging, and other development which may increase flood damage or erosion, and; (e) prevent or regulate the construction of flood barriers which will unnaturally divert flood waters or which may increase flood hazards to other lands. § 8-1-4. OBJECTIVES. The objectives of this Chapter are: (a) to protect human life and health; (b) to minimize expenditure of public money for costly flood control projects; (c) to minimize the need for rescue and relief efforts associated with flooding and generally undertaken at the expense of the general public; (d) to minimize prolonged business interruptions; (e) to minimize damage to public facilities and utilities such as water and gas mains, electric, telephone and sewer lines, streets, and bridges located in floodplains; (f) to help maintain a stable tax base by providing for the sound use and development of flood-prone areas in such a manner as to minimize flood blight areas; and (g) to insure that potential home buyers are notified that property is in a flood area. § 8-1-5. - - 8-1-9. RESERVED. 3 ARTICLE 2 DEFINITIONS § 8-1-10. SPECIFIC DEFINITIONS. Unless specifically defined below, words or phrases used in this Chapter shall be interpreted so as to give them the meaning they have in common usage and to give this Chapter its most reasonable application: 0.2% Annual Chance Flood Elevation. The water surface elevation resulting from a flood that has a 0.2 percent change of equaling or exceeding that level in any given year. 0.2% Annual Chance Floodplain. The land within a community subject to a 0.2 percent or greater chance of flooding in any given year Accessory Structure. A structure which is on the same parcel of property as the principal structure and the use of which is incidental to the use of the primary structure. For floodplain management purposes, accessory structures must only be used for parking or storage, be not larger than one-story and not greater than 600 square feet in size, represent a minimal investment by the property owner, and have low flood damage potential. Development of accessory structures that are not used only for parking or storage, or are larger than one-story in height, or 600 square feet in size, or which have a medium or high flood damage potential, must be designed and constructed to meet or exceed the minimum requirements for structures in SFHAs as set forth in this Chapter; to include any structure that has a human habitation component (apartment, carriage house, guest house, bath house, recreational rooms or game rooms) and structures such as gazebos, pergolas and carports that are not walled and roofed. Further, when a parcel of land has only one structure, that structure is considered the principal structure for floodplain management purposes, even if the structure would otherwise meet the definition for accessory structure based on its size and use. In these cases, the accessory structure must be elevated or dry floodproofed pursuant to the requirement of this Chapter, unless the property owner applies for and is granted a variance to allow the accessory structure to be wet floodproofed pursuant to the requirements found in 8-1-32-(k)-(3). Addition (to an existing structure). Any walled and roofed expansion to the perimeter of a structure in which the addition is connected by a common load-bearing wall other than a fire wall. Any walled and roofed addition which is connected by a fire wall or is separated by an independent perimeter load-bearing wall shall be considered "New Construction". Agricultural Commodities. Agricultural goods, products, commodities, and livestock. Agricultural commodities may include, but are not limited to, harvested crops, aquaculture products, livestock and animal products. Agricultural Purposes or Uses (“Exclusive”). The use of an agricultural structure(s) exclusively in connection with the production, harvesting, storage, raising, or drying of agricultural commodities and livestock. Structures that house tools or equipment used in 4 connection with these purposes or uses are also considered to have agricultural purposes or uses. Processing and production of agricultural commodities outside of harvesting, storage, raising, or drying, are not considered agricultural purposes or uses; to include distilling, brewing or fermenting beverages, baking or cooking, leather tanning, packaging, and similar production processes. Agricultural Structures. Structures that are larger than 600 square feet and are used exclusively for agricultural purposes, or uses in connection with the production, harvesting, storage, raising, or drying of agricultural commodities and livestock. Structures used for human habitation and those that are places of employment or entertainment, and structures with multiple or mixed purposes, do not satisfy the “exclusive use” requirement as described in this definition. Anchored. Adequately secured to prevent flotation, collapse, and lateral movement. Appeal. A request for a review of the Director's interpretation of any provision of this Chapter or a request for a variance. Areas Hydraulically Adjacent to the Area of Special Flood Hazard means those areas that are at or below three (3) feet above the Base Flood Elevation, also known as the “flood protection elevation” unless the area is hydraulically independent (meaning absolutely no connection to the flooding source such as through pipes, sewer laterals, down drains, foundation drains, ground seepage, overland flow, gated or valved pipes, excavated and backfilled trenches, etc. with no fill or other manmade barriers creating the separation). Area of Shallow Flooding. A designated AO or AH Zone on a community's Flood Insurance Rate Map (FIRM) with base flood depths from one (1) to three (3) feet, and/or where a clearly defined channel does not exist, where the path of flooding is unpredictable and indeterminate, and where velocity flow may be evident. Area of Special Flood Hazard. The land in the floodplain within a community subject to a one (1) percent or greater chance of flooding in any given year. In the absence of official designation by the Federal Emergency Management Agency, the Area of Special Flood Hazard shall be those designated by the local community and referenced in Article 3, Section 8-1-17. Base Flood. A flood having a one (1) percent chance of being equaled or exceeded in any given year. Base Flood Elevation (BFE). The computed elevation, based on FEMA detailed studies and shown on the Flood Insurance Rate Map (FIRM) for Zones AE, AH, A1-A30, AR, AR/A, AR/AE, AR/A1-A30, AR/AH, AR/AO, V1-V30, and VE, that indicates the water surface elevation resulting from a flood that has a one (1) percent change of equaling or exceeding that level in any given year. Basement. That portion of a structure having its floor subgrade (below ground level) on all sides. Building. See “Structure” Commission. The Augusta Commission 5 Crawlspace. An under-floor space that has its interior floor area (finished or not) no more than five (5) feet below the top of the next-higher floor. Crawlspaces generally have solid foundation walls. Critical Facilities. Any public or private facility, which, if flooded, would create an added dimension to the disaster or would increase the hazard to life and health. Critical facilities include, but are not limited to: (1) structures or facilities that produce, use, or store highly volatile, flammable, explosive, toxic, hazardous, or water-reactive materials; (2) medical facilities, including hospitals, nursing homes, health care facilities, and housing likely to contain occupants who may not be sufficiently mobile to avoid the loss of life or injury during flood and storm events; (3) emergency operation centers, police stations, fire stations, and similar facilities that are needed for flood response activities before, during, and after a flood or storm event; municipal vehicle and equipment storage facilities; municipal data storage center(s) which contain records or services that may become lost or inoperative during flood and storm events; (4) schools and day care centers and any area designated as a shelter or evacuation center; (5) drinking water and wastewater treatment plants; and (6) power generating stations and plants, and other. public and private utility facilities that are vital to maintaining or restoring normal services to flooded areas before, during, and after a flood event Development. Any man-made change to improved or unimproved real estate, including, but not limited to, buildings or other structures, mining, dredging, filling, grading, paving, excavation or drilling operations, or storage of materials or equipment (both temporary and permanent storage of materials or equipment). Director. The Director of the Augusta Planning & Development Department. Director of Engineering. The Director of the Engineering Department for Augusta, GA. Dry Floodproofing. And combination of measures that results in structures, including attendant utilities and equipment, being watertight with all elements substantially impermeable to the entrance of floodwater and with structural components having the capacity to resist flood loads. All dry floodproofing measures shall meet ASCE 24 and designers are encouraged to specify products that meet the national standard for flood abatement equipment (ANSI 2510). Post construction certification in the form of a Floodproofing Certificate for Non-Residential Structures (FEMA Forms 086-0-34 & 2012b) and an Emergency OperationsPplan is required to ensure that strict adherence to materials, construction, and operational requirements are met for successful implementation of dry floodproofing measures. Elevated Building. A non-basement structure built to have the lowest floor of the lowest enclosed area elevated above the ground level by means of solid foundation perimeter walls, posts, pilings, columns, piers, or shear walls adequately anchored so as not to impair the structural integrity of the structure during a base flood event. 6 Enclosure. That portion of an elevated building below the lowest elevated floor that is either partially or fully shut in by rigid walls. Existing Construction. Any structure for which the "start of construction" commenced before February 15, 1978 for the City of Augusta prior to consolidation and March 4, 1980 for the unincorporated areas of Richmond County prior to consolidation - the effective date of the FIRST Floodplain Management Ordinance adopted by Augusta, GA as a basis for Augusta's participation in the National Flood Insurance Program (NFIP). Existing Manufactured Home Park or Subdivision. A manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including at a minimum the installation of utilities, the construction of streets, and final site grading or the pouring of concrete pads) is completed before February 15, 1978 for the City of Augusta prior to consolidation and March 4, 1980 for the unincorporated areas of Richmond County prior to consolidation - the effective date of the FIRST Floodplain Management Ordinance adopted by Augusta as a basis for Augusta's participation in the National Flood Insurance Program (NFIP). Expansion to an Existing Manufactured Home Park or Subdivision. The preparation of additional sites by the construction of facilities for servicing the lots on which the manufactured homes are to be affixed, including the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads. FEMA. The Federal Emergency Management Agency. Flood Damage-Resistant Materials. Any construction materials capable of withstanding direct and prolonged contact with floodwater without sustaining damage that requires more than cosmetic repair (cleaning, sanitizing and resurfacing of the material). Flood or Flooding. A general and temporary condition of partial or complete inundation of normally dry land areas from: (1) the overflow of inland or tidal waters; or (2) the unusual and rapid accumulation or runoff of surface waters from any source. Flood Hazard Boundary Map (FHBM). An official map of a community, issued by the Federal Insurance Administration, where the boundaries of the Area of Special Flood Hazard have been defined as Zone A. Flood Insurance Rate Map (FIRM). An official map of a community, issued by the Federal Insurance Administration, delineating the Area of Special Flood Hazard and/or risk premium zones applicable to the community. Flood Insurance Study (FIS). The official report by the Federal Insurance Administration evaluating flood hazards and containing flood profiles and water surface elevations of the base flood. Flood Protection Elevation. The elevation of the Base Flood Elevation plus Freeboard. Floodplain or Flood-Prone Area. Any land area susceptible to flooding from any source. 7 Floodproofing. Any combination of structural and non-structural additions, changes, or adjustments to structures, which reduce or eliminate flood damage to real estate or improved real property, water and sanitary facilities, structures and their contents. Floodway or Regulatory Floodway. The channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation of the base flood more than a one foot. Floodway Fringe, Lower. The portion of the Area of Special Flood Hazard that is located between the limit of the floodway and a line connecting all points half the distance between the floodway and the limit of the Area of Special Flood Hazard. Floodway Fringe, Upper. The portion of the Area of Special Flood Hazard that is located between the lower floodway fringe and the boundary of the Area of Special Flood Hazard. Floor. The top surface of an enclosed area in a structure (including basement), i.e. top of slab in concrete slab construction or top of wood flooring in wood frame construction. The term does not include the floor of a garage used solely for parking vehicles. Foundation Walls. Masonry walls, poured concrete walls or precast concrete walls, regardless of height, that extend above grade and support the weight of a structure. Freeboard. An additional amount of height above the Base Flood Elevation used as a factor of safety in determining the level at which a structure's lowest floor, along with equipment and mechanical components of the structure, must be elevated or dry floodproofed to be in accordance with State or community floodplain management regulations. Augusta’s freeboard requirement is three (3) feet above Base Flood Elevation (BFE). Functionally Dependent Facility. A facility which cannot be used for its intended purpose unless it is located or carried out in close proximity to water, such as a docking or port facility necessary for the loading and unloading of cargo or passengers, shipbuilding, ship repair, or seafood processing facilities. The term does not include long-term storage, manufacturing, sales, or service facilities. Grade (elevation). The lowest or highest finished ground level that is immediately adjacent to the walls of the structure. Highest Adjacent Grade (HAG). The highest natural elevation of the ground surface, prior to construction, adjacent to the existing or proposed foundation of a structure. Historic Structure. Any structure that is: (1) listed individually in the National Register of Historic Places (a listing maintained by the U.S. Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; (2) certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; 8 (3) individually listed on a state inventory of historic places and determined as eligible by states with historic preservation programs which have been approved by the Secretary of the Interior; or (4) individually listed on a local inventory of historic places and determined as eligible by communities with historic preservation programs that have been certified either: a) By an approved state program as determined by the Secretary of the Interior; or b) directly by the Secretary of the Interior in states without approved programs. Lowest Adjacent Grade (LAG). The lowest point of the ground level immediately adjacent to the existing or proposed foundation of a structure. Lowest Floor. The lowest floor of the lowest enclosed area, including a basement. An unfinished or flood damage-resistant enclosure, used solely for parking of vehicles, building access, or storage, in an area other than a basement, is not considered a structure's lowest floor, provided that such enclosure is not built so as to render the structure in violation of other provisions of this Chapter. Lowest Floor Elevation. The measured distance of a structure's lowest floor above the National Geodetic Vertical Datum (NGVD) or other datum specified on the FIRM for that location. Manufactured Home. A structure, transportable in one or more sections, built on a permanent chassis, and designed to be used with or without a permanent foundation when connected to the required utilities. The term “manufactured home” does not include a “recreational vehicle”. Manufactured Home Park or Subdivision. A parcel (or adjacent parcels) of land containing two (2) or more manufactured home lots for rent or sale and which contain facilities for servicing the lots on which the manufactured homes are to be affixed and which also contain internal roads or streets for access to the manufactured homes. Mean Sea Level (MSL). The average height of the sea for all stages of the tide. It is used as a reference for establishing various elevations within the floodplain. For purposes of this Chapter, the term is synonymous with National Geodetic Vertical Datum (NGVD). National Geodetic Vertical Datum (NGVD). As corrected in 1929, is a vertical control used as a reference for establishing varying elevations within the floodplain. New Construction. (for purposes of determining insurance rates and for floodplain management purposes) ANY structure (see definition) for which the "start of construction" commenced after February 15, 1978 for the City of Augusta prior to consolidation and March 4, 1980 for the unincorporated areas of Richmond County prior to consolidation - the effective date of the FIRST Floodplain Management Ordinance adopted by Augusta, GA as a basis for Augusta's participation in the National Flood Insurance Program (NFIP) - and includes any subsequent improvements to such structure. New Manufactured Home Park or Subdivision. A manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including at a minimum, the installation of 9 utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed on or after February 15, 1978 for the City of Augusta prior to consolidation and March 4, 1980 for the unincorporated areas of Richmond County prior to consolidation - the effective date of the FIRST Floodplain Management Ordinance adopted by Augusta, GA as a basis for Augusta's participation in the National Flood Insurance Program (NFIP). Non-Agricultural Structure. Any structure(s), in an agricultural setting, that are not used exclusively for agricultural purposes, or uses in connection with the production, harvesting, storage, raising, or drying of agricultural commodities and livestock. Structures used for human habitation and those that are places of employment, manufacturing, or entertainment, and structures with multiple or mixed purposes, within an agricultural setting, are considered non-agricultural structures Non-Residential. Any building or structure not used for residential purposes; this may include, but is not limited to: multiple-family, office, medical, commercial, institutional, or industrial uses. No-Rise Certification. Hydrologic and hydraulic analyses performed in accordance with standard engineering practice that any encroachment into the Area of Special Flood Hazard shall not result in any increase in flood levels (flood heights) or floodway widths during a base flood discharge. A registered professional engineer must provide supporting technical data and his / her certification thereof (signature). The supporting technical data should be based on the standard step-backwater computer model used to develop the regulatory floodway shown on the Flood Insurance Rate Map (FIRM). Permit / Development Permit / Flood Permit. The permit issued by Augusta, Georgia prior to the applicant undertaking any development activity. Recreational Vehicle (the term also includes park trailers, travel trailers, and similar transportable structures) means a vehicle which is: (1) built on a single chassis; (2) 400 square feet or less when measured at the largest horizontal projection; (3) designed to be self-propelled or permanently towable by a light duty truck; and (4) designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal use. Repetitive Loss. For purposes of this Chapter, flood related damage sustained by a structure on two (2) separate occasions during a ten (10) year period for which the cost of repairs at the time of each such flood event, on average, equals or exceeds twenty-five (25) percent of the market value of the structure before the damage occurred. Repetitive Loss Structure / Repetitive Loss Agricultural Structure. A structure / an agricultural structure covered by a National Flood Insurance Program (NFIP) flood insurance policy that has incurred flood-related damage on two (2) separate occasions during a ten (10) year period for which the cost of repairs at the time of each such flood event, on average, equals or exceeds twenty-five (25) percent of the market value of the structure before the damage occurred, whether or not the structure is on the FEMA Repetitive Loss List. 10 Residential. An area within a building or structure restricted to and occupied by one family, together with no more than 2 persons not so related, and which is designed and used for living purposes, and which also contains accommodations such as communal, sleeping, eating or cooking, and bathing areas. For purposes of this definition, a manufactured home would be considered a residential use. Site. The parcel of land being developed, or the portion thereof on which the development project is located. Special Flood Hazard Area. The land in the floodplain that is subject to a flood that has a one percent or greater chance of flooding in any given year, called the Base Flood. Start of Construction. The date the Development Permit was issued, provided the actual start of construction, repair, reconstruction, or improvement was within one hundred and eighty (180) days of the permit date. The actual start means the first placement of permanent construction of the structure such as the pouring of slabs or footings, installation of piles, construction of columns, or any work beyond the stage of excavation, and includes the placement of a manufactured home on a foundation. (Permanent construction does not include initial land preparation, such as clearing, grading and filling; nor does it include the installation of streets and/or walkways; nor does it include excavation for a basement, footings, piers, or foundations or the erection of temporary forms; nor does it include the installation on the property of structures appurtenant to the permitted structure, such as garages or sheds not occupied as dwelling units or part of the main structure. (NOTE: Accessory structures are NOT exempt from any requirements of this Chapter) For a substantial improvement, the actual start of construction means the first alteration of any wall, ceiling, floor, or other structural part of a structure, whether or not that alteration affects the external dimensions of the structure. State Water. Any and all rivers, streams, creeks, branches, lakes, reservoirs, ponds, drainage systems, springs, wells, and other bodies of surface or subsurface water, natural and artificial, lying within or forming a part of the boundaries of the State of Georgia, which are not entirely confined and retained completely upon the property of a single individual, partnership, or corporation, except as may be defined in O.C.G.A. 12-7-17(8), O.C.G.A. 12-7-3(16). State Water Buffer. The area of land immediately adjacent to the banks of a State Water in its natural state of vegetation, which facilitates, when properly vegetated, the protection of water quality and aquatic habitat per O.C.G.A. 12-7-3(2). Structure. A walled and roofed building that is principally above ground, where “walled” is considered to be “two or more rigid walls” and roofed is “a fully secured roof”. This term includes manufactured homes, or a gas or liquid storage tank. Subdivision. The division of a tract or parcel of land resulting in one (1) or more new lots or building sites for the purpose, whether immediately or in the future, of sale, other transfer of ownership, or land development, and includes divisions of land resulting from or made in connection with the layout or development of a new street or roadway, or a change in an existing street or roadway. Substantial Damage. Damage of any origin sustained by a structure whereby the cost of restoring the structure to its before damaged condition would equal or exceed fifty (50) percent of the market value of the structure before the damage occurred. Substantial Improvement. Any combination of repairs, reconstruction, rehabilitation, addition, alteration, or improvements to a structure, taking place during a ten (10) year 11 period, in which the cumulative cost equals or exceeds fifty (50) percent of the market value of the structure prior to the improvement. This term also includes any expansion to a structure which entails more than twenty-five (25) percent of the square footage of the structure’s lowest floor before the expansion took place. The market value of the structure should be: (1) the appraised value of the structure prior to the start of the initial repair or improvement; or (2) in the case of damage, the value of the structure prior to the damage occurring. This term includes structures which have incurred "substantial damage", regardless of the actual amount of repair work performed. For the purposes of this definition, "substantial improvement" is considered to occur when the first alteration of any wall, ceiling, floor, or other structural part of the structure commences, whether or not that alteration affects the external dimensions of the structure. The term does not, however, include those improvements of a structure required to comply with existing health, sanitary, or safety code specifications which are solely necessary to assure safe living conditions, which have been pre-identified by the Code Enforcement Official, and not solely triggered by an improvement or repair project. Substantially Improved Existing Manufactured Home Parks or Subdivisions. Where the repair, reconstruction, rehabilitation or improvement of the streets, utilities and pads equals or exceeds fifty (50) percent of the value of the streets, utilities and pads before the repair, reconstruction, rehabilitation, or improvement commenced. Unfinished (area). An enclosed area that is used for the parking of vehicles, building access, or storage purposes only and that does not meet the definition of a finished (habitable) area. Variance. A grant of relief by a community from the terms of its floodplain management regulations (this Chapter). Violation. The failure of a structure or other development to be fully compliant with this Chapter (the community’s floodplain management regulations or what is commonly referred to as the Augusta Flood Ordinance). A structure or other development without the elevation certificate, or other certifications, or other evidence of compliance required by this ordinance is presumed to be in violation until such time as that documentation is provided. Walled and Roofed. A structure that has 2 or more exterior rigid walls and a fully secured roof and that is affixed to a permanent site. Wet Floodproofing. The use of flood damage-resistant materials and construction techniques to minimize flood damage to structures by intentionally allowing floodwater to enter and exit automatically (without human intervention) to minimize unequal pressure of water on walls (called hydrostatic load or pressure). Wet floodproofing also requires structures to be anchored to resist flooding, floatation of lateral movement, have mechanical and utility equipment elevated or protected, and have flood openings installed in walls. Wet floodproofing measures for flood protection are limited to enclosures used solely for parking, building access, or storage below elevated buildings; historic structures and functionally dependent uses (both defined by the NFIP), when authorized by variance as found in Section 8-1-32-(k); and agricultural structures and accessory structures when authorized by variance as found in 8-1-32-(k), and in accordance with guidelines for wet floodproofing as established by FEMA for such a use. 12 Zone. A geographical area shown on a Flood Insurance Rate Map (FIRM) that reflects the severity or type of flooding in the area. § 8-1-11. - - 8-1-15. RESERVED. Changed “permanent storage” to “storage” in definition of Development per State Model Flood Ordinance – June 2017 Changed “Executive Director” to “Director” throughout the entire Ordinance – June 2017 Changed numbering of definitions to correct typo – duplicate number – June 2017 ********** Added and updated multiple definitions in Section 8-1-10 – April 2019 Changed numbering of definitions due to added definitions – April 2019 ********** Added and updated multiple definitions in Section 8-1-10 per new FEMA Technical Bulletin on Floodplain Management Requirements for Agricultural Structures and Accessory Structures (P-2140) – October 2020 ********** Added and updated multiple definitions in Section 8-1-10 for updates to and compliance with Augusta’s Community Rating System (CRS) program – November 2020 13 ARTICLE 3 GENERAL PROVISIONS § 8-1-16. LANDS TO WHICH THIS CHAPTER APPLIES. This Chapter shall apply to all areas within the jurisdiction of Augusta, Georgia. § 8-1-17. BASIS FOR ESTABLISHING THE AREA OF SPECIAL FLOOD HAZARD. The Area of Special Flood Hazard, identified by the Federal Emergency Management Agency in its Flood Insurance Study (FIS), dated September 25, 2009, with accompanying maps and other supporting data and any revision thereto, are adopted by reference and declared a part of this Chapter. Area of Special Flood Hazard may also include those areas known to have flooded historically or defined through standard engineering analysis by governmental agencies or private parties but not yet incorporated in a FIS. The Repository for public inspection of the Flood Insurance Study (FIS), accompanying maps and other supporting data is located at 535 Telfair Street, Suite 300, Augusta, GA. § 8-1-18. ESTABLISHMENT OF DEVELOPMENT PERMIT / FLOOD PERMIT A Development Permit / Flood Permit shall be required, in conformance with the provisions of this Chapter, PRIOR to the commencement of any development activities in the Area of Special Flood Hazard or on parcels of land containing the Area of Special Flood Hazard. § 8-1-19. COMPLIANCE. No structure or land shall hereafter be located, extended, converted, or altered without full compliance with the terms of this Chapter and other applicable regulations. § 8-1-20. ABROGATION AND GREATER RESTRICTIONS. This Chapter is not intended to repeal, abrogate, or impair any existing ordinance, easements, covenants, or deed restrictions. However, where this Chapter and another conflict or overlap, whichever imposes the more stringent restrictions shall prevail. 14 § 8-1-21. INTERPRETATION. In the interpretation and application of this Chapter all provisions shall be: (a) considered as minimum requirements; (b) liberally construed in favor of the Governing Body, and; (c) deemed neither to limit nor repeal any other powers granted under State statutes. § 8-1-22. WARNING AND DISCLAIMER OF LIABILITY. The degree of flood protection required by this Chapter is considered reasonable for regulatory purposes and is based on scientific and engineering considerations. Larger floods can and will occur; flood heights may be increased by man-made or natural causes. This Chapter does not imply that land outside the Area of Special Flood Hazard or uses permitted within such areas will be free from flooding or flood damages. This Chapter shall not create liability on the part of Augusta, GA, the Augusta Commission, and/or the Augusta Planning & Development Department or by any officer or employee thereof for any flood damages that result from reliance on this Chapter or any administrative decision lawfully made thereunder. § 8-1-23. ENFORCEMENT AND PENALTIES FOR VIOLATION Violation of the provisions of this Chapter or failure to comply with any of its requirements, including violation of conditions and safeguards established in connection with grants of variance or Special Exceptions shall be reported to the Director. Once a violation is evident, the Director, acting on behalf of the Augusta Commission, shall be empowered to notify the owner in writing of the apparent violation of this Chapter. The written notice shall direct the owner to cease the development activity until such time as the requirements and procedures of this Chapter have been met. Upon failure of the owner to comply with this notice, the Director shall notify the City Attorney of the violation; and the City Attorney shall immediately begin legal procedures in the Superior Court of Richmond County to prevent, enjoin, abate, or remove such violations in addition to injunctive relief. All persons, firms, or corporations failing to comply with the mandatory provisions hereof or doing any act prohibited hereby shall be guilty of an offense and, upon conviction thereof, be fined not more than one thousand dollars ($1,000.00) or imprisoned for not more than sixty (60) days, or both, and, in addition, shall pay all costs and expenses involved in the case. Each day such violation continues shall be considered a separate offense. Nothing contained herein shall prevent the Commission from taking such other lawful action as is necessary to prevent or remedy any violation. § 8-1-24 - - 8-1-28. RESERVED. Revised 8-1-17 to conform to State Model Flood Ordinance – June 2017 Updated Planning and Development Department / Map Repository address in 8-1-17 – June 2017 ********** Revised 8-1-16 to clarify to what areas this Chapter applies – April 2019 Revised 8-1-17 so that Ordinance would not have to be readopted after adoption of the flood maps – April 2019 15 Revised 8-1-18 to clarify to what areas are required to have a Development Permit per this Chapter – April 2019 ARTICLE 4 ADMINISTRATION § 8-1-29. DESIGNATION OF DIRECTOR. The Director of the Augusta Planning & Development Department, or his / her designee, is hereby appointed to administer and implement the provisions of this Chapter. § 8-1-30. PERMIT PROCEDURES. Application for a Development Permit shall be made to the Director on forms furnished by the community PRIOR to any development activities, and may include, but not be limited to the following: plans in duplicate drawn to scale showing the elevations of the area in question and the nature, location, dimensions, of existing or proposed structures, earthen fill placement, storage of materials or equipment, and drainage facilities. Specifically, the following information is required: (a) Application Stage - (1) Elevation in relation to mean sea level (or Highest Adjacent Grade) of the lowest floor, including basement, of all proposed structures; (2) Elevation in relation to mean sea level to which any non-residential structure will be floodproofed; (3) Design certification from a registered professional engineer or architect that any proposed non-residential floodproofed structure will meet the dry floodproofing criteria of Article 2, Section 8-1-10 and Article 5, Section 8-1-44(b); (4) Description of the extent to which any watercourse will be altered or relocated as a result of a proposed development, and; (b) Construction Stage - For all new construction or substantial improvements, the permit holder shall provide to the Administrator a certified as-built FEMA Elevation Certificate or FEMA Floodproofing Certificate of the regulatory floor elevation or floodproofing level immediately after the lowest floor or floodproofing is completed. Any lowest floor certification made relative to mean sea level shall be prepared by or under the direct supervision of a registered land surveyor or professional engineer and certified by same. When floodproofing is utilized for non-residential structures, said certification shall be 16 prepared by or under the direct supervision of a professional engineer or architect and certified by same. Any work undertaken prior to submission of these certifications shall be at the permit holder's risk. The Director shall review the above referenced certification data submitted. Deficiencies detected by such review shall be corrected by the permit holder immediately and prior to further progressive work being allowed to proceed. Failure to submit certification or failure to make said corrections required hereby, shall be cause to issue a Stop-Work Order for the project. § 8-1-31. DUTIES AND RESPONSIBILITIES OF THE DIRECTOR Duties of the Director, or his / her designee, shall include, but shall not be limited to: (a) Review all Development Permits to assure that the permit requirements of this Chapter have been satisfied; (b) Review proposed development to assure that all necessary permits have been received from governmental agencies from which approval is required by Federal or State law, including Section 404 of the Federal Water Pollution Control Act Amendments of 1972, 33 U.S.C. 1334. Require that copies of such permits be provided and maintained on file. (c) Review all permit applications to determine whether proposed building sites will be reasonably safe from flooding. (d) When Base Flood Elevation data or floodway data have not been provided in accordance with Article 3, Section 8-1-17, then the Director shall obtain, review, and reasonably utilize any Base Flood Elevation and floodway data available from a Federal, State, or other sources in order to administer the provisions of Article 5. (e) Review and record the actual elevation in relation to mean sea level (or Highest Adjacent Grade) of the lowest floor, including basement, of all new or substantially improved structures in accordance with Article 4, Section 8-1-30(b). (f) Review and record the actual elevation, in relation to mean sea level to which any new or substantially improved structures have been dry floodproofed, in accordance with Article 4, Section 8-1-30(b). (g) When dry floodproofing is utilized for a structure, the Director shall obtain certification of design criteria from a registered professional engineer or architect in accordance with Article 2, Section 8-1-10, Article 4, Section 8-1-30(a)(3), and Article 5, Section 8-1- 44(b) or Article 5, Section 8-1-48(b). (h) Review applications for wet floodproofing measures for flood protection for enclosures used solely for parking, building access, or storage below elevated buildings; review applications for wet floodproofing for flood protection for historic structures and functionally dependent uses (both defined by the NFIP), when authorized by variances and review applications for wet floodproofing for flood protection for agricultural structures and accessory structures, when authorized by a variance by the City of Augusta and in accordance with guidelines established by FEMA for such a use 17 (i) Make substantial damage determinations following a flood event or any other event that causes damage to structures located in the Area of Special Flood Hazard. (j) Notify adjacent communities and the Georgia Department of Natural Resources prior to any alteration or relocation of a watercourse and submit evidence of such notification to the Federal Emergency Management Agency (FEMA). (k) For any altered or relocated watercourse, submit engineering data/analysis within six (6) months to the FEMA to ensure accuracy of community flood maps through the Letter of Map Revision process. Assure flood carrying capacity of any altered or relocated watercourse is maintained. (l) Where interpretation is needed as to the exact location of boundaries of the Area of Special Flood Hazard (for example, where there appears to be a conflict between a mapped boundary and actual field conditions) the Director shall make the necessary interpretation. Any person contesting the location of the boundary shall be given a reasonable opportunity to appeal the interpretation as provided in this Chapter. (m) All records pertaining to the provisions of this Chapter shall be maintained in the office of the Director and shall be open for public inspection. § 8-1-32. VARIANCE PROCEDURES (a) The Zoning Board of Appeals as established by the Augusta Commission shall hear and decide requests for appeals or variance from the requirements of this Chapter. (b) The Zoning Board of Appeals shall hear and decide appeals when it is alleged an error in any requirement, decision, or determination is made by the Director in the enforcement or administration of this Chapter. (c) Any person aggrieved by the decision of the Zoning Board of Appeals may appeal such decision to the Superior Court of Richmond County, Georgia, as provided in O.C.G.A. Sec. 5-4-1; however all appeals shall be on record and shall not be de novo. (d) Variances may be issued for the repair or rehabilitation of Historic Structures upon a determination that the proposed repair or rehabilitation will not preclude the structure's continued designation as a Historic Structure and the variance is the minimum to preserve the historic character and design of the structure. (e) In reviewing such requests, the Zoning Board of Appeals shall consider all technical evaluations, relevant factors, and all standards specified in this and other sections of this Chapter, and: (1) The danger that materials may be swept onto other lands to the injury of others; (2) The danger to life and property due to flooding or erosion damage; (3) The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owner; (4) The importance of the services provided by the proposed facility to the community; 18 (5) The necessity to the facility of a waterfront location, in the case of a functionally dependent facility; (6) The availability of alternative locations, not subject to flooding or erosion damage, for the proposed use; (7) The compatibility of the proposed use with existing and anticipated development; (8) The relationship of the proposed use to the Comprehensive Plan and Floodplain Management Program for that area; (9) The safety of access to the property in times of flood for ordinary and emergency vehicles; (10) The expected heights, velocity, duration, rate of rise, and sediment transport of floodwaters and the effects of wave action, if applicable, expected at the site; and (11) The costs of providing governmental services during and after flood conditions, including maintenance and repair of public utilities and facilities such as sewer, gas, electrical, and water systems, and streets and bridges. (f) Upon consideration of the factors listed above and the purposes of this Chapter, the Zoning Board of Appeals may attach such conditions to the granting of variances as it deems necessary to further the purposes of this Chapter. (g) Variances shall not be issued within any designated floodway, or the lower floodway fringe, if ANY increase in flood levels (flood heights) during the base flood discharge would result. (h) Conditions for Variances: (1) The provisions of this Chapter are minimum standards for flood loss reduction, therefore any deviation from the standards must be weighed carefully. Variances shall only be issued upon a determination that the variance is the minimum necessary, considering the flood hazard, to afford relief; and, in the instance of a Historic Structure, a determination that the variance is the minimum necessary so as not to destroy the historic character and design of the structure. (2) A variance shall be issued ONLY when there is: (a) a finding of good and sufficient cause, (b) a determination that failure to grant the variance would result in exceptional hardship, and; (c) a determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, create nuisance, cause fraud on or victimization of the public, or conflict with existing local laws or ordinances. At the discretion of the Zoning Board of Appeals, a No- Rise Certification, with supporting technical data and signed by a registered professional engineer, may be required to ensure that there is no rise in flood heights with the proposed development. 19 (3) Any applicant to whom a variance is granted shall be given written notice specifying the difference between the Base Flood Elevation and the elevation of the proposed lowest floor and stating that the cost of flood insurance will be commensurate with the increased risk to life and property resulting from the reduced lowest floor elevation. (i) The Director shall maintain the records of all appeal actions and report any variances to the Federal Emergency Management Agency upon request. (j) Variances may be issued for development necessary for the conduct of a functionally dependent use, provided the criteria of this Article are met, no reasonable alternative exists, and the development is protected by methods that minimize flood damage during the base flood and create no additional threats to public safety. (k) Variances may be issued for construction or substantial improvements of accessory structures and agricultural structures provided the requirements of this Chapter and the following area satisfied: (1) Accessory structures. A determination that the proposed accessory structure: (a) Represents minimal investment and has low flood damage potential (amount of physical damage, contents damage, and loss of function). (b) Is larger than the 600 square foot size limit, as specified in the definition of Accessory Structure found in Section 8-1-10, but is demonstrated not to adversely impact the SFHA or increase flood risks, or pose a danger to public health, safety, and welfare if the structure is flooded and the contents are released, including but not limited to the effects of flooding on the production and storage of highly volatile, toxic, or water-reactive materials; (c) Is an aquaculture structure that is dependent on proximity to water; (d) Complies with the wet floodproofing construction requirements of paragraph 8-1-32-(k)-(3) below. (2) Agricultural Structures. A determination that the proposed agricultural structure: (a) Is used exclusively in connection with the production, harvesting, storage, raising, or drying of agricultural commodities and livestock, or storage of tools or equipment used in connection with these purposes or uses, and will be restricted to such exclusive uses; (b) Has low flood damage potential (amount of physical damage, contents damage, and loss of function); (c) Does not increase flood risks and / or pose a danger to public health, safety, and welfare if the structure is flooded and the contents are released, including but not limited to the effects of flooding on manure storage, livestock confinement operations, liquefied natural gas terminals, and production and storage of highly volatile, toxic, or water- reactive materials; (d) Is an aquaculture structure that is dependent on proximity to water; (e) Complies with the wet floodproofing construction requirements of paragraph 8-1-32-(k)-(3) below. (3) Wet floodproofing construction requirements. Wet floodproofed structures shall: (a) Be anchored to resist flotation, collapse, and lateral movement; 20 (b) Have flood damage-resistent materials below the Base Flood Elevation in compliance with the requirements of the definition of Wet Floodproofing found in Section 8-1-10 and with the requirements of FEMA for wet floodproofing; (c) Have mechanical, electrical, and utility equipment in compliance with the requirements of the definition of Wet Floodproofing found in Section 8-1-10 and with the requirements of FEMA for wet floodproofing; (d) Have flood openings in compliance with the requirements of 8-1-43(e), 8-1-47-(a) and 8-1-47-(b). § 8-1-33 - - 8-1-42. RESERVED. Revisions to 8-1-29 to add a designee (at the Director’s discretion) to aide in administration and implementation of this Chapter – April 2019 Added clarifying language to Section 8-1-30-(b) requiring an Elevation Certificate or Floodproofing Certificate after the lowest floor or floodproofing is completed. – April 2019 Revisions to 8-1-31 to add a designee (at the Director’s discretion) and outline duties and responsibilities of both the Director and the Director’s designee – April 2019 Additions to 8-1-32-(h)-(c) to state that the Zoning Board of Appeals may require a No Rise Certification to aide in their determination of reviewing and granting of a variance – April 2019 Additions and modification to Section 8-1-30 and Section 8-1-31 per new FEMA Technical Bulletin on Floodplain Management Requirements for Agricultural Structures and Accessory Structures (P-2140) – October 2020 21 ARTICLE 5 PROVISIONS FOR FLOOD HAZARD REDUCTION § 8-1-43. GENERAL STANDARDS In ALL of the Area of Special Flood Hazard the following provisions are required: (a) New construction and substantial improvements of existing structures shall be anchored to prevent flotation, collapse, and lateral movement of the structure; (b) Manufactured homes shall be anchored to prevent flotation, collapse, and lateral movement. Methods of anchoring may include, but are not limited to, use of over-the-top or frame ties to ground anchors. This standard shall be in addition to and consistent with applicable State requirements for resisting wind forces; (c) New construction and substantial improvements of existing structures shall be constructed with materials and utility equipment resistant to flood damage; (d) New construction and substantial improvements of existing structures shall be constructed by methods and practices that minimize flood damage; (e) All heating and air conditioning equipment and components, all mechanical, electrical, ventilation, plumbing, and other service facilities shall be elevated or designed and/or located so as to prevent water from entering or accumulating within the components during conditions of flooding. For purposes of this Ordinance, all heating and air conditioning equipment and components, all mechanical, electrical, ventilation, plumbing, and other service facilities for new construction shall be elevated to 3 feet above the Base Flood Elevation (BFE); (f) New and replacement water supply systems shall be designed to minimize or eliminate infiltration of flood waters into the system; (g) New and replacement s sanitary sewage systems shall be designed to minimize or eliminate infiltration of flood waters into the systems and discharges from the systems into flood waters; (h) New on-site waste disposal systems shall be located within the Area of Special Flood Hazard per the provisions of the Georgia Onsite Wastewater Regulations; (i) Any alteration, repair, reconstruction or improvement to a structure which is not compliant with the provisions of this Chapter, shall be undertaken only if the non- conformity is not furthered, extended, or replaced; and 22 (j) Elevated Structures - All new construction and substantial improvements of existing structures that include ANY fully enclosed area located below the lowest floor formed by foundation and other exterior walls shall be designed so as to be an unfinished or a flood damage-resistant enclosure. For any unfinished or flood-resistant enclosed area below the regulatory flood protection elevation with a height greater than or equal to four (4) feet, the owner must sign Augusta’s Non-Conversion Agreement stating that enclosed area shall not be converted to habitable space without obtaining a permit and allowing the Director, or his / her designee, access (at any time) to ensure the enclosed area is not in violation to this Chapter. The owner must record the Non-Conversion Agreement with the deed for use by future owners. The enclosure shall be designed to equalize hydrostatic flood forces on exterior walls by allowing for the automatic entry and exit of floodwater. (1) A minimum of two (2) openings that are installed no more than twelve (12) inches above the higher of the final interior or exterior grade, and that are installed in at least two different sides (preferably the sides in the direction of the flow of floodwater) of each enclosed area, must be provided, where the openings: (a) Have a total open net area of not less than one square inch for every square foot of enclosed area Openings may be equipped with screens, louvers, valves or other coverings or devices provided they are disabled in the open position and also permit the automatic flow of floodwater in both directions.; or (b) Are individually certified by a design professional licensed to do design work in the State of Georgia stating that the openings are designed to automatically equalize hydrostatic flood loads on exterior walls by allowing the automatic entry and exit of floodwaters in accordance with the American Society of Civil Engineers – Flood Resistant Design and Construction (ASCE 24) and that an appropriate number of vents are provided. A copy of the Engineer’s Certification (signed and sealed) along with the applicable section from this Chapter (this section) allowing for the use of these engineered openings must be attached to the Elevation Certificate; or (c) Are ICC-ES accepted engineered flood vents, and the appropriate number of such vents are provided and installed in accordance with the manufacturer’s specifications. A copy of the ICC-ES Evaluation Report along with the applicable section from this Chapter (this section) allowing for the use of these engineered flood vents must be attached to the Elevation Certificate. (2) So as not to violate the "Lowest Floor" criteria of this Chapter, the unfinished or flood damage-resistant enclosure shall only be used for parking of vehicles, limited storage of maintenance equipment used in connection with the premises, or entry to the elevated area; and (3) The interior portion of such enclosed area shall not be partitioned or finished into separate rooms. (4) An attached garage may have its floor below the BFE provided the garage meets all of the requirements for an enclosed area below the BFE, including, but not limited to, the installation of openings that meet Section 8-1-43-(j)-(1) above. Openings may be installed in garage doors; however, garage doors without 23 openings do not meet the requirement for openings. The use of the garage space must be limited to parking of vehicles, building access and storage. Section 8-1- 43-(j)-(3), above, must be strictly adhered to. Flood damage-resistant materials must be used below the BFE and all utilities must be elevated to be three (3) feet above the BFE. (5) Crawlspaces that are below-grade on all sides (basements) are not allowed. (k) Detached garages, detached storage buildings / accessory structures are allowed, without the requirement to elevate to three (3) feet above the BFE in AE zones, or three (3) feet above the Highest Adjacent Grade (HAG) in A zones, if they comply with all of the requirements for enclosures: (a) must be a walled and roofed structure; (b) must be used for parking of vehicles and storage only; (c) must not be larger than one-story in height; (d) must not exceed 600 square feet in size; (e) must have a low flood damage potential; (f) must be constructed of flood damage-resistant materials below the area that is three (3) feet above the BFE, or three (3) feet above the HAG, whichever is applicable; (g) all utilities must be elevated to be three (3) feet above the BFE, or three (3) feet above the HAG, whichever is applicable; (h) must have flood openings that meet the requirements of Section 8-1-43- (j)-(1), in order to equalize hydrostatic forced on exterior walls by allowing the automatic entry and exit of floodwaters, (i) must be anchored to resist flotation, collapse, and lateral movement under flood conditions; (j) may not store any materials that could negatively react with water or be water-reactive; (k) must agree not to convert, or modify in any manner, the approved use. (l) Development of accessory structures that are not walled and roofed, are not used only for parking or storage, or are larger than one-story in height, or 600 square feet in size, or which have a medium or high flood damage potential, must be designed and constructed to meet or exceed the minimum requirements for structures in SFHAs as set forth in this Chapter; to include any structure that has a human habitation component (apartment, carriage house, guest house, bath house, recreational rooms or game rooms) and structures such as gazebos, pergolas and carports that are not walled and roofed. The property owner may apply for and the City of Augusta may grant, on a case-by-case basis, a variance to allow accessory structures larger than 600 square feet to be wet floodproofed. (m) For parcels of land than have only one structure, that structure is considered the principal structure for floodplain management purposes, even if the structure would otherwise meet the definition for accessory structure based on its size and use. In these cases, the accessory structure must be elevated or dry floodproofed pursuant to the requirement of this Chapter, unless the property owner applies for and is granted a variance to allow the accessory structure to be wet floodproofed. (n) Agricultural structures are allowed, without the requirement to elevate to three (3) feet above the BFE in AE zones, or three (3) feet above the Highest Adjacent Grade (HAG) in A zones, if they comply with all of the requirements for enclosures: 24 (a) must be a walled and roofed structure, silo / grain bin or elevator, or tank; (b) must be larger than 600 square feet; (c) must not be used for human habitation, employment, manufacturing, or entertainment; (d) must be used exclusively for agricultural purposes or uses; (e) must have a low flood damage potential; (f) must be constructed of flood damage-resistant materials below the area that is three (3) feet above the BFE, or three (3) feet above the HAG, whichever is applicable; (g) all utilities must be elevated to be three (3) feet above the BFE, or three (3) feet above the HAG, whichever is applicable; (h) must have flood openings that meet the requirements of Section 8-1-43- (j)-(1), in order to equalize hydrostatic forced on exterior walls by allowing the automatic entry and exit of floodwaters, (i) must be anchored to resist flotation, collapse, and lateral movement under flood conditions; (j) may not store any materials that could negatively react with water or be water-reactive; (k) may not have any of the following uses: manure storage, livestock confinement operations, liquefied natural gas terminals, and production or storage of highly volatile, or toxic materials. (l) must agree not to convert, or modify in any manner, the approved use. (o) Development of agricultural structures that are not walled and roofed, may be used for human habitation (including worker dormitories), employment, manufacturing or entertainment, or which are not used exclusively for agricultural purposes, or which have a medium or high flood damage potential, must be designed and constructed to meet or exceed the minimum requirements for structures in SFHAs as set forth in this Chapter. (p) On property containing an Area of Special Flood Hazard, all new construction, requiring a Site Plan, must conform to Augusta’s Stormwater Management Ordinance and Augusta;s Stormwater Management Manual, current edition, which include, but are not limited to, Best Management Practices (BMPs) which control the quality and / or quantity of storm water runoff and which are compatible with the planned land use. (q) As mandated by the State of Georgia, any land determined to be a State Water Buffer, shall be reserved, and shall not be developed, unless expressly permitted by the State of Georgia. § 8-1-44. SPECIFIC STANDARDS In the Area of Special Flood Hazard the following provisions are required: (a) New construction and substantial improvements, to include accessory structures not used solely for parking or storage, pursuant to 8-1-43-(l) and 8-1-43-(m). Where Base Flood Elevation data are available, new construction and substantial improvement of any structure, including manufactured homes, and accessory structures not used solely for parking or storage, shall have the lowest floor, including basement, elevated no lower than three (3) feet above the Base Flood Elevation (also known as the “flood protection elevation”). Should solid foundation perimeter walls be used to elevate a structure, openings sufficient to facilitate the unimpeded movements of flood waters shall be provided in accordance with standards of Article 5, Section 8-1-43(j), "Elevated Structures". 25 (1) All heating and air conditioning equipment and components (including ductwork), all mechanical, electrical, ventilation, plumbing, and other service facilities shall be elevated at or above three (3) feet above the Base Flood Elevation. (b) Non-Residential Construction. New construction and substantial improvements of non- residential structures may be dry floodproofed in lieu of elevation pursuant to the requirements found in the definition for dry floodproofing found in Article 2, Section 8-1- 10. The structure, together with attendant utility and sanitary facilities, must be designed to be water tight to three (3) feet above the Base Flood Elevation (also known as the “flood protection elevation”), with walls substantially impermeable to the passage of water, and structural components having the capability of resisting hydrostatic and hydrodynamic loads and the effect of buoyancy. A registered professional engineer or architect shall certify that the design and methods of construction are in accordance with accepted standards of practice for meeting the provisions above, and shall provide such certification to the Director as set forth above and in Article 4, Section 8-1-31(g). (1) All heating and air conditioning equipment and components (including ductwork), all mechanical, electrical, ventilation, plumbing, and other service facilities shall be elevated at or above three (3) feet above the Base Flood Elevation or dry floodproofed to at or above three (3) feet above the Base Flood Elevation. (c) Standards for Manufactured Homes and Recreational Vehicles. Where Base Flood Elevation data are available: (1) All manufactured homes placed or substantially improved on: (1) individual lots or parcels, (2) in new or substantially improved manufactured home parks or subdivisions, (3) in expansions to existing manufactured home parks or subdivisions, or (4) on a site in an existing manufactured home park or subdivision where a manufactured home has incurred "substantial damage" as the result of a flood, or “substantial damage” as the result of any origin, must have the lowest floor including basement, elevated no lower than three (3) feet above the Base Flood Elevation (also known as the “flood protection elevation”). (a) All heating and air conditioning equipment and components (including ductwork), all mechanical, electrical, ventilation, plumbing, and other service facilities shall be elevated at or above three (3) feet above the Base Flood Elevation. (2) Manufactured homes placed, or substantially improved in, an existing manufactured home park or subdivision may be elevated so that either: (a) The lowest floor of the manufactured home is elevated no lower than three (3) feet above the level of the Base Flood Elevation (also known as the “flood protection elevation”), or (b) The manufactured home chassis is elevated and supported by reinforced piers (or other foundation elements of at least an equivalent strength) of no less than three (3) feet in height above grade. (c) All heating and air conditioning equipment and components (including ductwork), all mechanical, electrical, ventilation, plumbing, and other 26 service facilities shall be elevated at or above three (3) feet above the Base Flood Elevation. (3) All manufactured homes must be securely anchored to an adequately anchored foundation system to resist flotation, collapse, and lateral movement. (ref. Article 5, Section 8-1-43(b) ). (4) All recreational vehicles (the term also includes park trailers, travel trailers, and similar transportable structures) placed on sites must either: (a) Be on the site for fewer than 30 consecutive days. (b) Be fully licensed and ready for highway use, (a recreational vehicle is ready for highway use if it is licensed, on its wheels or jacking system, attached to the site only by quick disconnect type utilities and security devices, and has no permanently attached structures or additions), or (c) The recreational vehicle must meet all the requirements for "New Construction", including the anchoring and elevation requirements of Article 5, Section 8-1-44(c)(1) and (3). (d) Floodway. Located within the Area of Special Flood Hazard established in Article 3, Section 8-1-17, are areas designated as floodway. A floodway may be an extremely hazardous area due to velocity flood waters, debris or erosion potential. In addition, the area must remain free of encroachment in order to allow for the discharge of the base flood without increased flood heights. Therefore, the following provisions shall apply: (1) Encroachments are prohibited, including earthen fill, new construction, substantial improvements, or other development within the regulatory floodway. Development may be permitted however, provided it is demonstrated through hydrologic and hydraulic analyses performed in accordance with standard engineering practice that the encroachment shall not result in any increase in flood levels (flood heights) or floodway widths during a base flood discharge (a No-Rise Certification). A registered professional engineer must provide supporting technical data and his / her certification thereof. (2) ONLY if Article 5, Section 8-1-44(d)(1) above is satisfied, then any new construction and substantial improvement shall have the lowest floor, including basement, elevated no lower than three (3) feet above the flood elevation based upon the floodway encroachment, as given by the “With Floodway” column in the Flood Insurance Study Floodway Data Table. Should solid foundation perimeter walls be used to elevate a structure, openings sufficient to facilitate the unimpeded movements of flood waters shall be provided in accordance with standards of Article 5, Section 8-1-43(j), "Elevated Structures". All heating and air conditioning equipment and components (including ductwork), all mechanical, electrical, ventilation, plumbing, and other service facilities shall be elevated no lower than three (3) feet above the flood elevation based upon the floodway encroachment, as given by the “With Floodway” column in the Flood Insurance Study Floodway Data Table. (3) The placement of manufactured homes shall be prohibited. A replacement manufactured home may be placed on a lot in an existing manufactured home park or subdivision provided the anchoring standards of § 8-1-43 (b) are met, and the 27 elevation standards of § 8-1-44 (a) and the encroachments standards of subsection (1) of this Section are met. (4) Removal of trees and other vegetation may not be a consideration in calculating the effect of proposed encroachments on flood levels (flood heights) during the occurrence of the base flood discharge. (5) Accessory structures shall be prohibited in the floodway. (e) Floodway fringe, lower. Within the lower floodway fringe is the area between the floodway and the upper floodway fringe that is lower than a lines one-half (1/2) the distance between the floodway and the boundary of the Area of Special Flood Hazard. The lower floodway fringe is a transitional area that is hazardous due to its proximity to the floodway and encroachment by fill or development within this area could have serious impact on the entire floodplain. The following provisions shall apply with the lower floodway fringe: (1) Encroachments, including fill, new construction, substantial improvements and other developments shall be prohibited unless certification by a registered professional engineer, with supporting technical data, is provided to the Director demonstrating that encroachments shall not result in any increase in flood levels (flood heights) during occurrence of base flood discharge (a No-Rise Certification). (2) If Article 5, Section 8-1-44(d)(1) is satisfied, all new construction and substantial improvements shall comply with all applicable flood hazard reduction provisions of Article 5. (3) The placements of manufactured homes, except in an existing manufactured home park or subdivision, shall be prohibited. A replacement manufactured home may be placed on a lot in an existing manufactured home park or subdivision provided the anchoring standards of Article 5, Section 8-1-43(b), and the elevation standards of Article 5, Section 8-1-44(a), and the encroachment standards of Article 5, Section 8-1-44(d)(1) are met. (4) Removal of trees and other vegetation may not be a consideration in calculating the effect of proposed encroachments on flood levels (flood heights) during the occurrence of the base flood discharge. (5) The placement of an accessory structure shall only be allowed if, at the discretion of the Director, or Direction of Engineering, it is deemed to have a low flood damage potential. All requirements of 8-1-43-(k) must be met. (f) Large Tracts. If a tract contains over one (1) acre located within the Area of Special Flood Hazard, then development or land disturbance on that portion of the tract located within the Area of Special Flood Hazard shall comply with the standards for lower floodway fringe set forth in § 8-1-44 (e). (g) Other area unsuitable for development. Land subject to flooding that is not located within a mapped Area of Special Flood Hazard may, at the discretion of the Director or Director of Engineering, be required to comply with any or all standards set forth in this Chapter. (h) Grading in the Area of Special Flood Hazard. Grading (including excavating, filling, or any culmination thereof) shall be prohibited in the Area of Special Flood Hazard except for the following: 28 (1) Minimum land disturbing activities such as home gardens and individual home landscaping, repairs, maintenance work and other related activities; (2) Agricultural practices involving the establishment, cultivation, or harvesting of products of the field or orchard, preparing and planting of pasture land, forestry land management practices including harvesting (where stumps are not removed), farm ponds, dairy operations, livestock and poultry management practices and the construction of farm buildings. (3) Projects permitted by or carried out under the technical supervision of the U.S. Department of Agriculture, U.S. Army Corps of Engineers, or any other agency of the U.S. Government; (4) Cemetery graves; (5) Excavation for wells or tunnels or utilities; (6) Approved mining, quarrying, stockpiling of rock, sand, gravel, aggregates, or clay where established and provided for by law; (7) Exploratory excavations under the direction of soils engineers or engineering geologists; (8) Where consistent with other provisions of this Chapter, minimum grading for land development or construction which does not result in topographic changes greater than two (2) feet at any location and which is not for the sole purpose of elevating structures pursuant to Article 5, Section 8-1-44(a) and Article 5, Section 8-1-44(b) of this Chapter. In no case, shall fill be transported into the Area of Special Flood Hazard. (a) Detention ponds and retention ponds are exempt from the provisions 8- 1-44-(h)-(8), provided it is demonstrated through hydrologic and hydraulic analyses performed in accordance with standard engineering practice that the encroachment by the detention pond or retention pond shall not result in any increase in flood levels (flood heights) or floodway widths during a base flood discharge (a No-Rise Certification). A registered professional engineer must provide supporting technical data and certification thereof. (1) Under no circumstances shall a detention pond or a retention pond be located in the Area of Special Flood Hazard. (9) Construction activities at existing Industrial Sites which were developed before the effective date of the FIRST Floodplain Management Ordinance adopted by Augusta, GA as a basis for Augusta's participation in the National Flood Insurance Program (NFIP), such as dikes, ditches and ponds. (i) As-built Drawings and Certification. Within the Area of Special Flood Hazard, as-built drawings and certifications shall be provided by a registered professional engineer and/or a registered land surveyor pursuant to 8-1-30(b) and 8-1-44(b) of this Chapter and also when required by the Site Plan Regulations or the Subdivision Regulations. As-built drawings and certifications may be required in other situations at the discretion of the Director. 29 (j) Accessory structures. For floodplain management purposes, accessory structures must only be used for parking or storage, be not larger than one-story and not greater than 600 square feet in size, represent a minimal investment by the property owner, and have low flood damage potential. Development of accessory structures that are not used only for parking or storage, or are larger than one-story in height, or 600 square feet in size, or which have a medium or high flood damage potential, must be designed and constructed to meet or exceed the minimum requirements for structures in SFHAs as set forth in 8-1-44-(a); this would include any structure that has a human habitation component (apartment, carriage house, guest house, bath house, recreational rooms or game rooms) and structures such as gazebos, pergolas and carports that are not walled and roofed. Pursuant to 8-1-43-(m), when a parcel of land has only one structure, that structure is considered the principal structure for floodplain management purposes, even if the structure would otherwise meet the definition for accessory structure based on its size and use. In these cases, the accessory structure must be elevated pursuant to 8-1-44-(a) or dry floodproofed pursuant to the requirements of 8-1-44-(b), unless the property owner applies for and is granted a variance to allow the accessory structure to be wet floodproofed. (k) Agricultural Structures. For floodplain management purposes, agricultural structures must larger than 600 square feet and must be only be used for agricultural purposes, or uses in connection with the production, harvesting, storage, raising, or drying of agricultural commodities and livestock. Structures used for human habitation and those that are places of employment or entertainment, and structures with multiple or mixed purposes, do not satisfy the “exclusive use” requirement as described in this definition. Development of agricultural structures that are not walled and roofed, may be used for human habitation (including worker dormitories), employment, manufacturing or entertainment, or which are not used exclusively for agricultural purposes, or which have a medium or high flood damage potential, must be designed and constructed to meet or exceed the minimum requirements for structures in SFHAs as set forth in this Chapter. § 8-1-45. BUILDING STANDARDS FOR STREAMS WITHOUT ESTABLISHED BASE FLOOD ELEVATIONS AND/OR FLOODWAYS (A-ZONES). Located within the Area of Special Flood Hazard established in Article 3, Section 8-1-17, where streams exist but no base flood data have been provided (A-Zones), OR where base flood data have been provided but a Floodway has not been delineated, the following provisions apply: (a) No encroachments, including structures, accessory structures, or fill material, shall be located within an area equal to five (5) times the width of the stream or twenty (20) feet, whichever is greater, measured from the top of the stream bank, unless certification by a registered professional engineer is provided demonstrating that such encroachment shall not result in any increase in flood levels (flood heights) during the occurrence of the base flood discharge (a No-Rise Certification). (b) In the Area of Special Flood Hazard without Base Flood Elevation data, new construction and substantial improvements of existing structures, to include accessory structures not used solely for parking or storage, pursuant to 8-1-43-(l) and 8-1-43-(m), shall have the lowest floor of the lowest enclosed area (including basement) elevated no less than three (3) feet above the Highest Adjacent Grade at the building site. Openings sufficient to 30 facilitate the unimpeded movements of flood waters shall be provided in accordance with standards of Article 5, Section 8-1-43(j), "Elevated Structures". (1) All heating and air conditioning equipment and components (including ductwork), all mechanical, electrical, ventilation, plumbing, and other service facilities shall be elevated no less than three (3) feet above the Highest Adjacent Grade at the building site. The Director shall certify the lowest floor elevation level and the record shall become a permanent part of the permit file. (c) When Base Flood Elevation data or floodway data have not been provided in accordance with Article 3, Section 8-1-17, then the Director shall obtain, review, and reasonably utilize any scientific or historic Base Flood Elevation and floodway data available from a Federal, State, or other source, in order to administer the provisions of Article 5. ONLY if data are not available from these sources, then the provisions of (a) and (b) of this Section shall apply. § 8-1-46. STANDARDS FOR SUBDIVISIONS. (a) All subdivision and/or development proposals, including manufactured home parks or subdivisions, shall be consistent with the need to minimize flood damage and shall be reasonably safe from flooding; (b) All subdivision and/or development proposals, including manufactured home parks or subdivisions, shall have public utilities and facilities such as sewer, gas, electrical, and water systems located and constructed to minimize flood damage; (c) All subdivision and/or development proposals, including manufactured home parks or subdivisions, shall have adequate drainage provided to reduce exposure to flood hazards; (d) For subdivisions and/or developments, including manufactured home parks or subdivisions, greater than fifty lots or five acres, whichever is less, Base Flood Elevation data shall be provided for subdivision proposals and all other proposed development, including manufactured home parks and subdivisions. Any changes or revisions to the flood data adopted herein and shown on the FIRM shall be submitted to FEMA for review as a Conditional Letter of Map Revision (CLOMR) or Conditional Letter of Map Amendment (CLOMA), whichever is applicable. Upon completion of the project, the developer is responsible for submitting the “as-built” data to FEMA in order to obtain the final Letter of Map Revision (LOMR); and, (e) All subdivision and/or development proposals, including manufactured home parks or subdivisions, shall have access(es) that allow for safe ingress and egress, minimize flood damage, and which have adequate drainage provided to reduce exposures to flood hazards. § 8-1-47. STANDARDS FOR AREAS OF SHALLOW FLOODING (AO ZONES). The Area of Special Flood Hazard established in Article 3, Section 8-1-17, may include designated "AO" shallow flooding areas. These areas have base flood depths of one (1) to three (3) feet above ground, with no clearly defined channel. The following provisions apply: 31 (a) All new construction and substantial improvements of residential and non-residential structures, including manufactured homes and accessory structures not used solely for parking or storage, pursuant to 8-1-43-(l) and 8-1-43-(m) shall have the lowest floor, including basement, elevated to the flood depth number specified on the Flood Insurance Rate Map (FIRM), above the Highest Adjacent Grade. If no flood depth number is specified, the lowest floor, including basement, shall be elevated at least three (3) feet above the Highest Adjacent Grade. Openings sufficient to facilitate the unimpeded movements of flood waters shall be provided in accordance with standards of Article 5, Section 8-1-43(j), "Elevated Structures". (1) All heating and air conditioning equipment and components (including ductwork), all mechanical, electrical, ventilation, plumbing, and other service facilities shall be elevated to the flood depth number specified on the Flood Insurance Rate Map (FIRM), above the Highest Adjacent Grade. If no flood depth number is specified, the lowest floor, including basement, shall be elevated at least three (3) feet above the Highest Adjacent Grade. The Director shall certify the lowest floor elevation level and the record shall become a permanent part of the permit file. (b) New construction or the substantial improvement of a non-residential structure: to include accessory structures not used solely for parking or storage, pursuant to 8-1-43-(l) and 8-1- 43-(m), (1) Shall have the lowest floor, including basement, elevated to the flood depth number specified on the Flood Insurance Rate Map (FIRM), above the Highest Adjacent Grade. If no flood depth number is specified, the lowest floor, including basement, shall be elevated at least three feet (3) above the Highest Adjacent Grade. (a) All heating and air conditioning equipment and components (including ductwork), all mechanical, electrical, ventilation, plumbing, and other service facilities shall be elevated to the flood depth number specified on the Flood Insurance Rate Map (FIRM), above the Highest Adjacent Grade. If no flood depth number is specified, the lowest floor, including basement, shall be elevated at least three (3) feet above the Highest Adjacent Grade. (2) May be dry floodproofed in lieu of elevation. The structure, together with attendant utility and sanitary facilities, must be designed to be water tight to the specified FIRM flood level plus one (1) foot, above Highest Adjacent Grade, with walls substantially impermeable to the passage of water, and structural components having the capability of resisting hydrostatic and hydrodynamic loads and the effect of buoyancy. A registered professional engineer or architect shall certify that the design and methods of construction are in accordance with accepted standards of practice for meeting the provisions above, and shall provide such certification to the Director as set forth above and as required in Articles 4, Section 8-1-30(a)(3) and Article 4, Section 8-1-30(b). (c) Drainage paths shall be provided to guide floodwater around and away from any proposed structure. 32 § 8-1-48 STANDARDS FOR THE AREA OF SPECIAL FLOOD HAZARD (ZONES AE) WITH ESTABLISHED BASE FLOOD ELEVATIONS WITHOUT DESIGNATED FLOODWAYS Located within the Area of Special Flood Hazard established in Article 3, Section 8-1-17, where streams with Base Flood Elevations are provided but no floodways have been designated, (Zone AE) the following provisions apply: (a) No encroachments, including fill material, new structures or substantial improvements, to include accessory structures not used solely for parking or storage, pursuant to 8-1-43-(l) and 8-1-43-(m), shall be located within the Area of Special Flood Hazard, unless certification by a registered professional engineer is provided demonstrating that the cumulative effect of the proposed development, when combined with all other existing and anticipated development, will not increase the water surface elevation of the base flood more than one foot at any point within the community (a No-Rise Certification). The engineering certification should be supported by technical data that conforms to standard hydraulic engineering principles. (b) New construction and substantial improvements of structures, to include accessory structures not used solely for parking or storage, pursuant to 8-1-43-(l) and 8-1-43-(m), shall be elevated or dry floodproofed to elevations established in accordance with Article 5, Section 8-1-44. (1) All heating and air conditioning equipment and components (including ductwork), all mechanical, electrical, ventilation, plumbing, and other service facilities shall be elevated at or above three (3) feet above the Base Flood Elevation or dry floodproofed to at or above three (3) feet above the Base Flood Elevation. § 8-1-49 STANDARDS FOR CRITICAL FACILITIES (a) No new critical facilities shall be located in the Area of Special Flood Hazard, the areas hydraulically adjacent to the Area of Special Flood Hazard, or the 0.2% annual chance floodplain. (b) Any substantially improved critical facility must be protected to the Base Flood Elevation plus three (3) feet or the 0.2% annual chance flood elevation plus one (1) foot, whichever is higher (c) All ingress and egress from any critical facility must be protected to the Base Flood Elevation plus three (3) feet or the 0.2% annual chance flood elevation plus one (1) foot, whichever higher. § 8-1-50. RESERVED. Corrected 8-1-46(d) typo – to read: For subdivisions and/or developments greater than fifty lots or five acres…… - June 2017 ********** 33 Added language to 8-1-43 (g) requiring new sanitary sewer systems to be designed to resist flood – April 2019 Added language to 8-1-43 (j) requiring a Non-Conversion Agreement for enclosures below the regulatory flood protection elevation – April 2019 Revised 8-1-44 (a) to clarify that manufactured homes are also considered structures (see definition for manufactured home in 8-1-10) – April 2019 Revised 8-1-44 (b) since it is not necessary to call out specific flood zones in non-coastal environments – April 2019 Revised 8-1-44 (c) (4) to specify, for purposes of this Chapter, what is considered a recreational vehicle (required to be consistent with the Comprehensive Zoning Ordinance) – April 2019 Added language for 8-1-44-(d) (2) to utilize “with floodway” elevations from the Flood Insurance Study (FIS) as a higher flood risk reduction measure – April 2019 Revised 8-1-44-(d) (3) to not allow replacement manufactured homes in the floodway (the current language allows replacement manufactured homes in existing manufactured parks and subdivision) – April 2019 Revised language throughout the Chapter exists changing “City Engineer” to “Director of Engineering” – currently there is not designated position / title of City Engineer – April 2019 Proposed language for 8-1-46-(e) required that subdivision access roads be “safe from flooding” – April 2019 Added language for 8-1-49 requiring that no new critical facility be in the area hydraulically adjacent to the Area of the Special Flood Hazard (this is an added level of protection for critical facilities) – April 2019 Added language for 8-1-49 that all ingress and egress from any critical facility be protected to the BFE plus three (3) feet or the 0.2% annual chance flood elevation plus one (1) foot, whichever higher (this is an added level of protection for critical facilities) – April 2019 Additions and modification to Section 8-1-43, Section 8-1-44, Section 8-1-45,, Section 8-1-47 and Section 8-1-48 per new FEMA Technical Bulletin on Floodplain Management Requirements for Agricultural Structures and Accessory Structures (P-2140) – October 2020 Additions and modifications to Section 8-1-43 and Section 8-1-44 for updates to and compliance with Augusta’s Community Rating System (CRS) program – November 2020 34 § 8-1-51. SEVERABILITY If any Section, clause, sentence, or phrase of this Chapter is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no way effect the validity of the remaining portions of this Chapter. Section 2. This Chapter shall become effective upon adoption. Section 3. All Ordinances or parts of Ordinances in conflict with this Chapter are hereby repealed. Duly adopted by the Augusta Commission this __________ day of ____________________, 20____. AUGUSTA COMMISSION ___________________________________ Mayor ATTEST: __________________________________ Clerk of Commission Commission Meeting Agenda 1/19/2021 2:00 PM Final Plat Laurel Park Ph. 1 Department:Planning and Development Department:Planning and Development Caption: FINAL PLAT – LAUREL PARK Ph. 1 – S-919 – A request for concurrence with the Augusta Planning Commission to approve a petition by H & C Surveying, Inc, on behalf of Keith Blaschke, requesting final plat approval for Laurel Park Ph. 1. This residential townhome development is located off Tobacco Road and contains 83 lots.DISTRICT 4 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM Z-21-01 Department:Planning and Development Department:Planning and Development Caption: Z-21-01 – A request for concurrence with the Augusta Planning Commission to approve with the conditions below a petition by Cellco Partnership (d/a Verizon Wireless), on behalf of William Joseph Wilson, Sr., requesting a Special Exception to establish a 195 ft. monopole telecommunications tower per Section 28- A-5 (A) and 28-A-6 of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing approximately .50 acre and known as part of 4767 Mike Padgett Highway. Part of Tax Map 302-0-009-00-0 DISTRICT 8 1. Issuance of development permits shall be contingent upon submission of plans meeting engineering, environmental, and all other pertinent development regulations. 2. The total height of the tower cannot exceed 199 feet, including the lighting rod. 3. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: Cover Memo REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM Z-21-02 Department:Planning and Development Department:Planning and Development Caption: Z-21-02 – A request for concurrence with the Augusta Planning Commission to approve with the conditions below a petition by Diane Johnston, on behalf of Herbert Judon Jr., requesting a change of zoning from Zone A (Agriculture) to Zone HI ( Heavy Industry) affecting property containing 16.79 acres and known as 1351 Majestic Skies Way. Tax Map 146-4-001-00-0 DISTRICT 1 1. This development shall substantially confirm to the concept plan filed with this application. 2. All new streets must meet the minimum specifications of Augusta Engineering and Fire Departments. 3. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Clerk of Commission Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM z-21-03 Department:Planning and Development Department:Planning and Development Caption: Z-21-03 – A request for concurrence with the Augusta Planning Commission to approve with the conditions below a petition by Henry Henderson requesting a change of zoning from Zone A (Agriculture) and Zone B-1 (Neighborhood Business) to Zone B-2 (General Business) affecting property containing 2.09 acres and known as 827, 831 & 835 Scott Nixon Memorial Drive. Tax Map 022-0-003-03-0, 022-0-003-01-0 & 022-0-003-00-0 DISTRICT 3 1. This development shall substantially confirm to the concept plan filed with this application.2. No outdoor storage of supplies or equipment.3. A 6’ solid board fence shall be applied along abutting shared property lines with residential uses.4. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts:Cover Memo REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM z-21-04 Department:Planning and Development Department:Planning and Development Caption: Z-21-04 – A request for concurrence with the Augusta Planning Commission to approve with the conditions below a petition by ATC Development, on behalf of Berger & Smith LLC requesting a change of zoning from Zone B-2 (General Business) to Zone PUD (Planned Unit Development) affecting property containing 17 tax parcels totally approximately 3.56 acres and known as 1128, 1126, 1120, 1118, 1116, 1112, & 1108 Greene Street, 418 Twelfth Street, 1125, 1123, 1121, 1119, 1117, 1111, & 1109 Telfair Street, 421 & 419 Eleventh Street and that portion of Spellman Lane located between Twelfth and Eleventh Streets. A complete list of tax parcels is available in the office of the Planning and Development Dept. DISTRICT 1 1. Permitted uses of the site be limited to multi-family apartments, professional offices, restaurants and retail development. 2. The total height of any structure shall not exceed 4 stories or 55 feet, to include any attached or detached structures. 3. The overall density shall not exceed 38 units per acre. 4. The total commercial space of the building shall not exceed 11,000 gross square feet in area. 5. There shall no required front setback on Greene or Twelfth Streets, 15’ setback to the Union Baptist Church Street, 5’ setback on Telfair and 15’ Eleventh Street. 6. A minimum of 18% of the site shall be dedicated to open space. 7. The maximum lot coverage for each lot shall be 80%, which does include parking and similar surface improvements. 8. A fence or screen wall in the required front yard shall not exceed six (6) feet in height. 9. Any outdoor storage shall be limited to enclosed buildings or screening with a 6 foot wood privacy fence or masonry wall. 10. No freestanding signs permitted on the affected property without approval by the Planning Commission. Building or wall mounted signs are limited to a maximum surface area of 2 square feet per linear foot. Projecting signs may not project more than 5 feet from the building wall it is attached except for canopy or awning mounted signs. Window signs may not Cover Memo occupy more than 20 percent of the area of any window. 11. Improve sidewalks on all adjacent streets to meet the latest adopted ADA standards. 12. New curb cuts must be permitted meet the standards of Augusta Traffic Engineering Department. 13. Lighting in the parking lot be directed away from nearby residences. 14. Final building elevations and materials of the proposed structures are subject to design review. 15. Minor changes to an approved PUD site plan may be handled administratively by the Planning Director. 16. Any changes deemed major will trigger the need to amend the original PUD site plan and require Augusta Commission approval. 17. Building elevations must reflect those presented with this application. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM z-21-05 Department:Planning and Development Department:Planning and Development Caption: Z-21-05 – A request for concurrence with the Augusta Planning Commission to approve with the conditions below a petition by COEL Beazley Joint Venture, on behalf of Georgia Vitrified Brick and Clay Co., Van Keuren Enterprise LLLP and Howard Linda Ruth Logue Revocable Trust, requesting a change of zoning from Zone A (Agriculture) to Zone R-1 (One-family Residential) affecting property containing approximately155 acres and known as part of 2111 Powell Road, 1901 Powell Road and 1945 Powell Road. Part of Tax Map 064-0-004-01-0 and Tax Map 065-0-066-00-0 and 065-2-004-00-0 DISTRICT 3 1. This development shall substantially confirm to the concept plan filed with this application. 2. Sidewalks must be provided on at least one side of the street within the development and comply with ADA standards. 3. Conduct a traffic study to assess whether acceleration / deceleration lanes are needed. 4. All new streets must meet the minimum specifications of Augusta Engineering and Fire Departments. 5. Additional off-street parking shall be installed in close proximity of the proposed townhome units and meet all applicable development standards. 6. This development must meet all open space requirements. These areas do not include stormwater detention. 7. Provide walking trails or pathways to connect areas of the development. 8. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. 9. Powell Road shall be improved to meet Georgia Department of Transportation or GDOT and Augusta Engineering standards from the two points of entry at the subdivision to Gordon Highway. 10. Street Lights will need to be installed and operating (or bonded) prior to Final Plat approval. 11. Water Quality will be required and should include one-inch runoff reduction. Existing pond shall not be used for Water Quality Stormwater Maintenance Agreement. 12. A 6 ft. solid board Cover Memo fence shall be installed and maintain along the property line adjacent with 1903 Powell Road. (Tax Map 065-0-063-00-0) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM z-21-06 Department:Planning and Development Department:Planning and Development Caption: Z-21-06 – A request for concurrence with the Augusta Planning Commission to approve with the conditions below a petition by COEL Beazley Joint Venture, on behalf of Georgia Vitrified Brick and Clay Co., Van Keuren Enterprise LLLP and Howard Linda Ruth Logue Revocable Trust, requesting a Special Exception to establish a single family residential development not to exceed 3 lots per acre in accordance with Section 13 per Section 8-2-(a) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing approximately155 acres and known as part of 2111 Powell Road, 1901 Powell Road and 1945 Powell Road. Part of Tax Map 064-0-004-01-0 and Tax Map 065-0-066-00-0 and 065-2- 004-00-0 DISTRICT 3 1. This development shall substantially confirm to the concept plan filed with this application. 2. Sidewalks must be provided on at least one side of the street within the development and comply with ADA standards. 3. Conduct a traffic study to assess whether acceleration / deceleration lanes are needed. 4. All new streets must meet the minimum specifications of Augusta Engineering and Fire Departments. 5. Additional off-street parking shall be installed in close proximity of the proposed townhome units and meet all applicable development standards. 6. This development must meet all open space requirements. These areas do not include stormwater detention. 7. Provide walking trails or pathways to connect areas of the development. 8. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. 9. Powell Road shall be improved to meet Georgia Department of Transportation or GDOT and Augusta Engineering standards from the two points of entry at the subdivision to Gordon Highway. 10. Street Lights will need to be installed and operating (or bonded) prior to Final Plat approval. 11. Water Quality will be required and should include one-inch runoff reduction. Existing pond shall not be used for Cover Memo Water Quality Stormwater Maintenance Agreement. 12. A 6 ft. solid board fence shall be installed and maintain along the property line adjacent with 1903 Powell Road. (Tax Map 065-0- 063-00-0) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM z-21-07 Department:Planning and Development Department:Planning and Development Caption: Z-21-07 – A request for concurrence with the Augusta Planning Commission to approve with the conditions below a petition by COEL Development Co. Inc. requesting a Special Exception to establish a single family residential development not to exceed 4 lots per acre in accordance with Section 13 per Section 9-2-(a) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing 14.22 acres and known as 4323 Windsor Spring Road. Tax Map 166-3-001- 00-0 DISTRICT 4 1. This development shall substantially confirm to the concept plan filed with this application. 2. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Clerk of Commission Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the Special Called and Regular Meetings of the Commission held on January 6, 2021 and Special Called Meeting held January 12, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo 1 CALLED MEETING VIRTUAL/TELECONFERENCE January 6, 2021 Augusta Richmond County Commission convened at 12:30 p.m., Wednesday, January 6, 2021, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. B. Williams, Garrett, Sias, Johnson, Frantom, Scott, McKnight, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. Mr. Mayor: We’ll call this meeting to order. The Chair recognizes Attorney Brown. 1. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. Brown: Good morning, Mayor and Commissioners. We request a motion to go into executive session for the discussion of litigation and personnel. Mr. Garrett: So moved. Mr. D. Williams: Second. Mr. Mayor: Madam Clerk, got a motion from the commissioner from the 8th, second from the commissioner from the 2nd. Voting. The Clerk: Mr. Garrett and Mr. Dennis Williams? Mr. Mayor: That’s correct. Ms. McKnight, Mr. Sias and Mr. Clarke out. Motion carries 7-0. Mr. Mayor: Let me share the following before we move forward. We’re going to virtually transition into closed session to our newest commissioners. You’ve perhaps watched this in meetings prior to taking office so when you see us transition we’ll be going into a breakout room that will allow us to be in the closed session so pause and transition with us. [EXECUTIVE SESSION] Mr. Mayor: All right, Attorney Brown, are you ready? Mr. Brown: Yes, sir. Are we on the record? Mr. Mayor: All right, we are back here and we are ready. 2 2. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia’s Open Meeting Act. Mr. Brown: Mr. Mayor and Commission, we request a motion to execute the closed meeting affidavit. Mr. Hasan: So moved. Mr. Sias: Second. Mr. Mayor: Commissioner from the 6th, Madam Clerk, with a second from the commissioner from the 4th. Voting. Mr. Frantom out. Motion carries 9-0. Mr. Mayor: Thank you, Madam Clerk. All right, the Chair recognizes Attorney Brown. Mr. Brown: Mr. Mayor, we request a motion to approve a settlement and a resolution authorizing the settlement of all claims by Salma Dixon in the aggregate amount of $3,750.00 and authorizing the Administrator to disburse said amount waiving Augusta, Georgia Code and Ordinance in conflict for this instance only and for other purposes. The Clerk: It’s for the $3,000, Mr. Brown? Mr. Mayor: $3,750.00. Mr. Brown: Yes, sir. The Clerk: Okay. Mr. Sias: So move. Mr. Garrett: Second. Mr. Mayor: Commissioner from the 4th and the 8th, Madam Clerk. Mr. Frantom out. Motion carries 9-0. Mr. Mayor: Thank you, Madam Clerk. To again our newest commissioners and those that are returning, if you would as we conduct our meeting remember to turn off all other sources. If you are streaming the Commission meeting on YouTube or via Facebook you will get an echo when we’re meeting so if you would just make sure you turn those other sources off. That’s what you’re hearing, that’s the echo. 3 Mr. Clarke: Mr. Mayor, can they turn the speakers off in the Chambers? Mr. Jeff Lewis: I’ll take care of that. Mr. Clarke: Thank you. Mr. Mayor: All right, Attorney Brown, Madam Clerk, I believe that’s all the business before us for our special called meeting. Mr. Brown: Yes, sir. Mr. Mayor: And we are adjourned. [MEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on January 6, 2021. ________________________ Clerk of Commission Commission Meeting Agenda VirtuaUTeleconferen ce - lt6t202l ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Johnson, Frantom, Scott, D. williams, Hasan and clarke, members of Augusta Richmond County Commission. INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) December Years of Service Receipients A. congratulations! 2020 December Years of Service Recipients. Harmon Brown- 30 Years of Service -Augusta Fire Dept. Jeffery Daniel - 30 Years of Service - Augusta Fire Dept. Charles Masters - 30 Years of Service-Augusta Fire Dept. Nathaniel Deloach - 35 Years of Services-Augusta utilities Item Action: None B 2021-0601 Dec. YOS For 25-50 yOS Recipients Memo-Update.pdf lE ItemAoprovalsheet.html Motions Motion Motion Textrype Presentations are made to the December Years of Service Recipients. ELECTION OF OF'FICER(S) B. A. Mayor Pro Tempore for two-year term 2021-ZO2Z. Made Seconded MotionBy By Result Item B. Appointment of Standing Committees for two-year term 2021-2022. Action: Approved lB ItemAoorovalSheet.html Motions Motion Motion Textrype Mr. Sias nominates Commissioner Dennis Williams for Mayor Pro Tem. Mr. Clarke abstains. Voting No: Commissioner Brandon Garreff , Commissioner Ben Hasan, Commissioner Francine Scott, Commissioner Bobby Williams. Motion Fails 5-4 -1. Motions Motion-^"-'"- Motion Text'l'ype Mr. Hasan nominates Commissioner Bobby Williams for Mayor Pro Tem. Made Seconded MotionBy By Result Fails Made Seconded Motion By By Result PassesVoting No: Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Passes 8-2. (Vote of affirmation for Commissioner Bobby Williams) Motions Motion h c --r-rD-- Motion ="*"" Motion Text Made By Seconded By Type rYrt,rrvtr r var rvresv .-J Result Motion to approve commissioner commissionerApprove closing the sammie Sias Brandon Garrettnominations. It was the consensus of the Commission that the nominations be closed. Motions Motion Type Approve Motion Text Motion to approve the Standing Committees as follows : Administrative Services: Ben Hasan, Chairman; Francine Scott, Vice Chairman; Bobby Williams and Sean Frantom; Engineering Services: Brandon Garrett, Chairman; Ben Hasan, Vice Chairman; Jordan Johnson and Catherine McKnight; Public Safery: John Clarke, Chairman; Dennis Williams, Vice Chairman; Bobby Williams and Brandon Garreff ; Finance: Sammie Sias, Chairman; Dennis Williams, Vice Chairman; Catherine McKnight and Francine Scott; Public Services : Sean Frantom, Chairman; Jordan Johnson, Vice Chairman; John Clarke and Sammie Sias. Appointments of Ex- Officio Members: Sammie Sias, Richmond County Board of Health; Bobby Williams and Ben Hasan, Augusta Aviation Commission; John Clarke, General Aviation Commission; Sean Frantom, Greater Augusta Arts Council; Dennis Williams, Planning Commission; Catherine McKnight, Augusta Richmond County Library Board; Jordan Johnson, Made By Commissioner John Clarke Seconded By Commissioner Brandon Garrett Motion Result Passes Richmond County Board of Education; Sean Frantom and Bobby Williams, Emergency 91 1 Council; Francine Scott, Board of Assessors; Brandon Garrett, Richmond County Hospital Authority; Catherine McKnight, CSRA Regional Development AuthoritY ; Jordan Johnson, Augusta Richmond County Land Bank Authority; John Clarke, Downtown Development Authority; Ben Hasan, Augusta Convention & Visitors Bureau; Francine Scott, Family Connection; Sammie Sias, South Augusta Development Proj ect; Brandon Garrett, Serenity Behavioral Health. Mr. Sias out. Voting No: Commissioner Dennis Williams. Motion Passes 8-1. Five (5) minute time limit per deleeation DELEGATIONS C. Ms. Susan L. Everitt, regarding FY20 Red Cross Service Augusta. Delivery for Item Action: None tB 2020-03-11 Red Cross of East Central GA'pdf lB ItemApprovalSheet.html Motions Motion Motion Text'l'ype Made Seconded Motion By By Result D. Ms. Everitt did not appear before the Commission. Ms. Juanita Burney regarding the Richmond County member clarification of some issues. lE Juanita Burnev.odf Board of Tax Assessors' Item Action: None Seconded MotionBy Result Motions Motion Type Motion Text Made By Presentation is made by Ms. Burney. CONSBNT AGENDA (Items 1-4) PLANNING 1,. Z-20-58 - A request for concurrence with the Augusta, Georgia Planning Item Commission to approve with the conditions listed below; a petition by Tonya Action: Self, on behalf of Nicolas Leshock, requesting to establish a F'amily Personal Approved Care Home per Section 26-l-(h) of the Comprehensive ZoningOrdinance for Augusta Georgia affecting property containing 0.48 acres and located at 3533 Stafford Street. Tax Map 141-0-508-00-0 - Zoned R-lA (one-family Residential) DISTRICT 4 l. The home shall be staffed onaT-day,Z4-hour basis. 2. The home shall be limited to 4 residents total with staff coming in shifts. Any live-in staff will be counted towards the maximum occupancy of 4 residents. 3. Additional paved parking shall be provided if needed by widening the existing driveway. Grass parking shatl not be permitted. 4. If the rear of the properfy is not enclosed by a fence one must installed to ensure a safe and secure outside space for residents. 5. Any changes in the definition of the use, nature of the clientele or increase in numbers of occupants shall require another Special Exception. 6. The applicant must receive and maintain 1 CitV of Augusta business license and a license with the State of Georgia. Proof of compliance with the minimum requirements of Chapter I11.8-62.01 of the O.C.G.A must be provided, and the applicant must provide annual fire department inspection reports. 7. All requirements must be met within six (6) months of approval of the Special Exception, or the Special Exception is void.8. If wheelchair bound persons reside in the residence all 20LO ADA Standards for Accessible Design requirements must be met, including but not limited to: ' All doorways must be bathroom that permits a wheelchair facilities unimpeded. at least 3 feet wide. dependent person to use At all least one bathroom B 220-58 report.pdf B ItemAnrrovalSheet.html Motions Motion Motion Text'r'ype Made By seconded By f.'rtir" Commissioner:-^^--.^";. --- Passessammle slas Motion to approve with the condition that there be at least one wheelchair ^ Approve accessible bathroom wit uommlssloner a 36"doorway .o*pt.,..l John clarke in 90 days. Motion Passes l0-0. 2. Z-20-59 - A request for concurrence with the Augusta, Georgia Planning ltem Commission to approve with the conditions listed below petition by Action: Chesterfield LLC, on behalf of C & N Properties Ltd., & Budget Commercial Approved Properties requesting a change of zoning from Zone A(Agriculture) and Zone B-2 (General Business) with conditions to Zone B.-2 affecting properties containing approximately 8.06 acres in Richmond County (remainder of proposed development located in Columbia County) and are known as 3149,3175 and 3179 Gordon Highway. Tax Map 092-0-002-03-0. 092-0-002-02-0 &, 092-0-002-00-0 DISTRICT 3 1. This project shall substantially comply with all development standards and regulations set forth by the City of Augusta, Georgia at the time of development. 2. Parking will substantially conform to the parking on the Concept Plan and parking requirements will be a combination of Richmond County and Columbia County requirements. 3. A minimum 4O-foot front setback will be required along Gordon Highway and Parham Road. 4. The developer will have a definitive plan for providing water and sewer prior to submitting for a Land Disturbance Permit. lE 2-20-59 report.pdf Motions Motion Text Made By Seconded By Motion Type lB 2.20-60 report.pdf lB ltemAoorovalSheet,html Motions Motion Motion Textrype Motion Result a .^_-.^_-- Motion to approve. Commissioner CommisionerApprove iJiotion passes r0-0. Brandon Garren sean prantori Passes 3. Z'20'60 - A request for concurrence with the Augusta, Georgia Planning Item Commission to approve with the conditions listed below petition by Hickory Action: Tree Holdings LLC requesting a change of zoning from Zone R-lC (One- Approved family Residential) to Zone B-2 (General Business) affecting property containing .61 acres and known as 925 Baker Avenue. Tax Map 045-l-053-0l-0 DISTRICT 1 1. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. PETITIONS AND COMMUNICATIONS 4. Motion to approve the minutes of the Special Called and Regular Meetings of Item the Commission held on December 1,2020. Action: Approved lB Called Commission Meeting December I 2020.pdf E Regular Commission Meeting December I 2020.pdf lH ltemApprovalsheet.html A ---^-,^ Motion to approve. CommissionerApprove Motion Passes 10-0. Brandon Garrett seconded By Motion Result Commisioner sean Frantom Passes Seconded By H.Xil Commisioner Sean Frantom Passes Made By Made By Motions f#:'" Motion rext ^ Motion to approve. CommissionerApprove Motion Passes 10-0. Brandon Garrett ,.,.*,€END CONSENT AGENDA**** AUGUSTA COMMISSION u6t2a2l AUGUSTA COMMISSION REGULARAGENDA u6l202t (Items 5-32) PLAI\NING 5. Z-20-54 The Augusta, Georgia Planning Commission made no Item recorlmendation regarding a petition by Tracy Geter requesting a Special Action: Exception to bring an existing family home duy care in to zoning Approved conformance per Section 8-3-(d) and Section 26-1-(0 of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing 0.41 acres and located at 4004 Foreman Court. Tax Map 194-0-149-00-0 - Zoned R-18 (One-family Residential) . DISTRICT 8 B 2-20-54 report.pdf lB ltemApprovalSheet.html Motions Motion Motion Textrype Deny Motion to deny the petition. Voting No: Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Jordan Johnson, Commissioner Francine Scott, Commissioner Sammie Sias, Commissioner Catherine Smith- McKnight, Commissioner Made By Commissioner John Clarke Seconded By Commissioner Brandon Garrett Motion Result Fails Bobby Williams, Commissioner Dennis Williams. Motion Fails 1-9. Motions l,[1" Motion rext Substitute motion to approve the petition. Voting No: Commissioner John Clarke, Commissioner Brandon Garrett, ^ CommissionerADDTOVE -"rr' "'- Francine Scott, Commissioner Sammie Sias, Commissioner Catherine Smith- McKnight, Commissioner Dennis Williams. Motion Fails 4-6. Motions Motion Motion Textr ype Motion to reconsider this item and approve the petition. Approve Voting No: Commissioner John Clarke. Made By Seconded By Motion Result Commissioner Ben Hasan Commissioner Jordan Fails Johnson Made By Seconded By Commissioner Commissioner Ben Hasan Sammie Sias Motion Result Passes Motion Passes 9-1. PUBLIC SERVICES 6. Discuss the Augusta Regional Airport's November 2020 Report. @equested Item by Commissioner Sammie Sias) Action: Approved E sKM c6s82ol23o15olo.pdf Motions Motion Made Seconded Motion i;;;" Motion rext By By Resuu It was the consensus of the Commission that this item be received as information with no objection. 7. Motion to approve ratiSing the execution of ARC Senior Nutrition Item Program Contract with Bateman Community Living, LLC d,bra, Trio Action: Community Meals. APProved B sxM cesszotz3otnogo.oar B ltemAoprovalSheet.html Motions Motion Motion Text Made By Seconded By Yofi9.n Type ry^urrlr' t r.,.'r.r rvrssv vJ vvlv'sve v., ReSUlt a - - -----^ Motion to approve. Commissioner CommisionerApprove vtotion Passes 10-0. Brandon Garrett Sean Frantom Passes 8. Motion to waive 2021 Alcohol License fees and associated fees, to refund Item Alcohol Licensees that have paid all or any portion of the 2021 Alcohol Action: License fees and associated fees, and to extend the expiration date for 2020 Approved Alcohol Licenses and associated licenses to December 31 , 2021. (Requested by Commissioner Sean Franton) Motions Motion . rr r n .^^^-r^r D,. Motion -^""'"- Motion Text Made By Seconded By Result'r ype Motion to aPProve. voting No: commisioner commissioner D^--^-Approve Commissioner "^;;;;";; rnhn clarke rassvs Ben Hasan ean Frantom John Clarke Motion Passes 9-1. ADMINISTRATIVE SERVICES 9. Mgtion to approve the purchase of seven pickup trucks, at a total cost of ltem $184,219, for various general fund departments. Bid Item 2,0-265 Action: Approved e 20-265 Tabs for Various.pdf lB Fl50s Evaluations Various.pdf B 20-265 Advertisement to paper.pdf B zo-265_T,q,g.pat [E 20-265 Deoartment Recommendation of Award.odf lB Mail List and Demandstar-phnholders.pdf IB ItemAoorovalsheet.html Motions folion Motion TextlvDe Motion to deny. Mr. Sias and Mr. D. Williams out. Voting No: Commisioner Sean Frantom,h CommissionerIJenY Ben Hasan, Commissioner Jordan Johnson, Commissioner Bobby Williams. Motion Fails 4-4. Motions Motion Motion Textrype Approve Motion to approve with the Administrator to review the policy on vehicle mileage. Voting No: Commissioner John Clarke, Commissioner Brandon Garrett, Commissioner Catherine Smith- Made By Seconded By Motion ResuIt Commissioner John Clarke CommissionerBrandon Fails Garrett Made By Commissioner Ben Hasan Seconded By Commisioner Sean Frantom Motion Result Passes McKnight. Motion Passes 6-3. 10. Motion to approve the purchase of seven Dodge Chargers at a total cost of Item 5225,266 frfi Thomson Motor Center. Bid Item 20-242 Action: Approved tB 20-242 Tab Sheet 2021 Dodqe Charse Police Model.Ddf B Eval - 205074.ndf lE 20-242 Advertisement to Paper.Ddf B 2o-242 TAB.pdf IB 20-242 Deoartment Recommendation-of-Award.odf lH Mail List and Demandstar Planholders.Ddf E Georeia Procurement Reeistrv Vendor Summarv'odf lE ItemAoprovalSheet.html Motions Motion m r rr- r- n-- cr^-^-r^r D-- Motion ,* Motion Text Made By Seconded By il;;i; a ,,.---- Motion to approve. Commissioner Commisioner passesApprove Motion Pasies 10-0. Brandon Garrett Sean Frantom 11. Motion to approve the lease of two sewer vacuum trucks for the Augusts Item Utilities Department - Construction and Maintenance Division from Action: Environmental Products of Georgia in the amount of $8291894.00 and Approved authorize the Mayor and Law Department to execute any necessary documents, lE 20-261 Tab Sheet 2021 vacuum Truck lease.xlsx E Lease-Document.pdf IE 20-261 Advertisement to Paper.pdf B 20-261 TAB.pdf IB 20-261 Dept Recommendation of Award.Ddf lB Mail List and Demandstar Planholders.Ddf lH Georsia Procurement Resistrv Vendor Summarv.odf lB ltemAoprovalSheet.html Motions Motion Text Made BY Seconded BY Motion Type Motion to deny. Mr. Sias and Mr. D. Williams out. Voting No: Commisioner Sean Frantom,Deny Commissioner Ben Hasan, Commissioner Jordan Johnson, Commissioner Bobby Williams. Motion Fails 4-4. Motions |#" Motion rext Motion to approve with the Administrator to review the policy on vehicle mileage. Mr. D. Wiliams out. Voting No: a -------- - CommissionerAPProve John clarke, Commissioner Brandon Garrett, Commissioner Catherine Smith- McKnight. [B Airoort Vehicle Annroval Mpma ndf B 20-273 Airport F2S0 Tab Sheet.pdf B 20-273 Advertisement to paper.pdf B zo-22: raB.paf B 20-273 Department Recommendation of Award,pdf CommissionerBrandon Fails Garrett Motion ResuIt Commissioner John Clarke Made By seconded By f.'rfil Commissioner Commisioner Ben Hasan Sean Frantom Passes Motion Passes 6-3. 12. Motion to apDrove the purchase of one Augusta Regional Airport Fire Itemcommand vehicle for $46,881 from Allan vigil Ford. Action: Approved lB Mail List and Demandstar Planholders'pdf lB Georgia Procurement Registry Vendor Summary'pdf {B ItemAPProvalSheet.html Motions Motion Motion Text Made By Seconded By Motion ,l,ype Otl0n t eX[ rvrauE Dy L'uuv.u]u vJ ReSUlt ^ Motion to approve. commissioner commisioner Approve iliotion passes 10-0. Brandon Garrett sean Frantom Passes 13. Motion to approve the purchase of 27 replacement vehicles for the Sheriff s Item office at a toial of $g83,438.00 from Thomson Motor Centre. Bid Item 20- Action: 242 APProved lB Evaluations.xlsx B 20-242-Tab-sheet.pdf tE 20-242 Advertisement to PaDer.Ddf B zo-zlz_tnn.par tB 20-242 Department Recommendation of Award.Ddf B Mail List and Demandstar Planholders.Ddf lB Georgia Procurement Reqistrv Vendor Summarv.pdf B ltemAoprovalSheet.html Motions Motion Mofion Text Made By Seconded By Motion f ype tl I trl. rvrcuu gJ u!Lv'B!g vJ ReSUlt Motion to denY. Mr. Sias and Mr. D. Williams out. Voting No: Commisioner Sean Frantom, Commissioner Commissioner Deny Commissioner John Clarke B^randSn Fails Ben Hasan, uarrerr Commissioner Jordan Johnson, Commissioner Bobby Williams. Motion Fails 4-4. Motions Motion Motion Text Type Motion to approve with the Administrator to review the policy on vehicle mileage. Mr. D. Williams out. Voting No: A _-_^__- CommissionerAPProve John clarke, Commissioner Brandon Garrett, Commissioner Catherine Smith- McKnight. Motion passes 6-3. 14' Motion to approve the lease of two sewer vacuum trucks for the Engineering ItemDepartment - Storm Water Division from Environmental Products of Ceo.gii Action:for Bid Item 20-26lin the amount of $8291894.00 and authorize the Muvo. Approvedand Law Department to execute any necessary documents. lB 20-261 Tab Sheet 2021 Vacuum Truck lease.xlsx B Lease Document.odf lB Maintence Asreement.pdf lH 20-261 Advertisement to paper.pdf B 20-26r TAB.pdf E 20-261 Dept Recommendation of -{ward.pdf IB Mail List and Demandstar planholders.pdf B lE ltemApprovalsheet.html Motions Y:li" Morion rextrype Deny Motion to deny. Mr. Sias and Mr. D. Williams out. Voting No: Commisioner Sean Frantom, Made By Seconded By Motion ResuIt Commissioner Commisioner Ben Hasan Sean Frantom Passes Made By Commissioner John Clarke Seconded By Commissioner Brandon Garreff Motion Result Fails Commissioner Ben Hasan, Commissioner Jordan Johnson, Commissioner BobbY Williams. Motion Fails 4-4. Motions Motion Motion Textrype Motion to aPProve with the Administrator to review the PolicY on vehicle mileage. Mr. D. Williams out. Voting No: CommissionerAPProve John clarke, Commissioner Brandon Garrett, Commissioner Catherine Smith- McKnight. Motion Passes 6-3. Discuss the current Richmond Commissioner Ben Hasan) seconded By f]tji| Commisioner^ rassesSean lrantom Made By Commissioner Ben Hasan 15.County Judicial Circuit. @equested bY Item Action: Approved B SKM C65820123014090.odf [B ItemAoorovalSheet.html Motions Motion Motion Text'r'ype Motion to aPProve ^ receiving this item asApprove information. Motion Passes 10-0. seconded By Hriil Commisioner passes Sean Frantom r Made By Commissioner Brandon Garrett 16. Yollol to approve Housing and Community Development Department,s Item(HCD's) request to provide funding to assist two (2) low-to-moderate income Action:homebuyers with down-payment assistance to purchase a home. Approved B HoME BUYER AGREEMENT(202I).Ddf H ItemAoorovalsheet.html Motions X:l"Il Motion Text Made By seconded B-. MotionType ^r^vrrv. r var rvr4rrs r''J y ReSUlt ^ Motion to approve. commissioner commisioneApprove Motion passes l0-0. Brandon Garrett Sean rrurtorl Passes 17. Motion to approve the resumption of Committee Meetings in January 2O2L Item @equested by Mayor Hardie Davis, Jr.) Action: Approved lB ltemApprovalSheet.html Motions X:1"' Motion Text Made By Seconded p-- Motion f ype -ulruu r trl ivraoe lly JeCOnOeO lly Result Motion to approve allowing the Administrator to come A -.^-^--^ back with a commissioner commissionerADDTOVCrr- - - recommendation at the John clarke sammie Sias next Commission meeting based on his research and findings. No action is taken on this motion due to the passage of the substitute motion. Motions X:j1" Motion Text Made By seconded B-- Motion Type ,rurrurr r lar rvrauE 'EDy Deconoeo IIy ReSUlt Approve Motion to approve the Commissioner Commissioner passes resumption of virtual John clarke sammie Sias committee meetings in February of 2021. Voting No: Commissioner Brandon Garrett, Commissioner Ben Hasan. Motion Passes 8-2. PUBLIC SAFETY 18. Informational Only Approval- Purchase Duty Holster. Item Action: ApProved tB 20-258 Advertismenuo PaDer.pdf B zo-zs8 orrlctll rln.oor E 20-258 Dent Recommendation of Award'odf B Mail List and Demandstar Planholders'Ddf E Georeia-Procurement Resistry-Vendor-Summarv'pdf B ItemAporovalSheet'html Motions Motion Motion Text Made By seconded Bv HJilType ^ Motion to approve. Commissioner Commisioner passesApprove Motion passes l0-0. Brandon Garrett Sean Frantom L9. Motion to approve a request from the Richmond County Sheriffs Office to Item purchase duty protective headgear for its personnel from Uniforms by John Action: -for $46,2f t.iS. (Bid#20-277) Approved B 20-277 AdvertisementJo PaDer.Ddf E zo-zzz_tan.oar lB 20-277 Department Recommendation of Award.Ddf lB Mail List and Demandstar Planholders.Ddf B Georeia Procurement Reeistrv Vendor-Summarv'odf E Motions MotionYIt" Motion Text Made By Seconded By ResuttType a -,-,----^ Motion to approve. Commissioner CommisionerApprove ilffi" passes r0-0. Brandon Garrett sean Frantom Passes FINANCE 20' Motion to approve cell Tower Audit & valuation contract with cell Towersolutions fol.tlre auditing and valuation of all cell towers and relatedequipment in Richmond County. RFp 20-279. Item Action: Approved lB Aueusta Valuation Contract Siqned.odf [B 20-279 RFP - Invitation Sent to pener-nrtf B 20-279_TAB.pdf B Recommendation Letter from lB Cumulative 20-219.xlsx.odf B Process Reeardine RFps.odf IB Mail List atrd Demandstar planholders,pdf B lB ItemAoprovalsheet html Motions ilil:" Motion rext Made By seconded By f;iil Motion to approve. a -----.- Mr. clarke and Mr. D. commissioner commissiorApprove wilia-s out. Ben Hasan Sammie si#t passes Motion passes 8-0. 21' Motion to adopt resolutions approving an Intergovernmental Service ItemAgreement with the Augusta-Richmond County Coliseum Authority (the Action:"Authority"), and Agreement of Sale with the Authority, in connection with Approvedthe issuance of the Authority's Revenue Bonds (Cohslum and TEE CenterProject), Series 2021, and to authorize the Mayor or Mayor pro Tempore andthe Clerk of Commission to execute same as well as such other ancillarydocuments that may be necessary to consummate the transaction. B lH Augusta - Coliseum Authorizinq Resolution (with IG Contract attached).pdf E lB ItemApprovalsheet.html Motions Motion Text Made By Seconded By Motion Type Motion Result ^ - Motion to approve' Commissioner Commisioner PassesApprove Motion passes 10-0. Brandon Garrett Sean Frantom 22. Motion to establish the position of and to approve funding for the position of Item Judge Emeritus of the Civil and Magistrate Court of Richmond County' Action: APProved B letter from Judee Allen 12.E.2020'ndf {B lesislation creatine oosition.pdf lB ltemAporovalSheet.html Motions Motion Motion Textrype seconded By ffltji|Made By ^ Motion to approve. Commissioner Commisioner PassesApprove Motion pasies 11-0. Brandon Garrett Sean Frantom ENGINEERING SERVICES 23. Motion to determine that the Alley East of Heard Avenue and South of Item Central Avenue as shown on the attached map has ceased to be used by the Action: public to the extent that no substantial public purpose.is served by it or lhat Approved its removal from the county road system is otherwise in the best public interest, pursuant to o.c.G.A. $32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Et Aeenda Item Allev East of Heard South of Central - lst Readine.docx B Map-- Alley E-of-Heard Ave-S-of-Central-Ave'odf B ltemAoorovalSheet.html Motions Motion llrotion Text'l'ype ^ Motion to approve. commissioner commisioner Approve Motion passes 10-0. Brandon Garrett Sean Frantom Made By Seconded By Motion Result Passes 24. Motion to approve a Contract Item Agreement with Georgia Department of ItemTransportation to include Augusta Utilities Department's water valves and Action:sanitary sewer manhole adjustments in th; Georgia Department of ApprovedTransportation contract, for GDOT Project PI M005 gli patctnng, Milling, I I and Topping 3-82 miles of State Routl 2g (washington Road)"beginningfrom Calhoun Bridge and ending at CSX Railroad. B sn_28_nrcHuoNn couNty ltap.oor B Executed M005972 CIA-MOU Aususta-Richmond Countv.odf B E Pl M005972 - Arnrrt"-Ri.h.ond cornt, und"t.d cort.".t It.- Anru.-.rt.odf B ltemAoorovalsheet.html Motions ffit:" Motion rext Motions f#:'" Motion rext Approve M:li:l l,""lXJJil:; Made By Seconded By Made By Commissioner Brandon Garrett Seconded By Motion Result Motion Result a ---^--^ Motion to approve. commissioner commisionrApprove Motion passes 10-0. Brandon Garrett Sean r.urtorl Passes 25. Motion to approve a Contract Item Agreement with Georgia Department of ltemTransportation to include Augusta Utilities Department's water valves and Action:sanitary sewer manhole adjustments in the Georgia Department of Approved Transportation contract, for GDOT Project PI M005974 patciing, Milling,and Topping 0.66 miles of State Route 104 (Washington Road) beginnin; from Fury Ferry Intersection and ending at pleasant Home Road. E sn_tolcoN_nrcHrrloNo couNry-nr,q,p.por B Executed M005974 CIA-MOU Aueusta-Richmond Countv.rdf lH PI M005974 - Ri"h-ord cornt" - Auso.ta-Rich-ord crunfv - clA core. Lett"..pdf lB PI M005974 - Ausust"-Richmond couotv uod"t"d cont act Iter, Asre"ment.pdf Commisioner sean Frantom Passes 26. Update from the Utilities Department on the Sanitary Sewer connection ltem program- areas serviced, scheduled areas, and future scheduled Action: areas. (Requested by Commissioner Sammie Sias) Approved tE ItemApnrovalSheet.html Motions Motion Motion Text Made Seconded Motion 't'ype .olr,r rts* BY BY Result It was the consensus of the Commission that this item be received as information without objection. 27. lJpdtte of the Joint Solid Waste Management Plan (Augusta, Georgia, City ltem of ntytL", Georgia, and City of Hephzibah, Georgia) 2008-2017 to cover the Action: y.um 201 9-2028. APProved B Aususta SWP FIN DRAFT -ItemlT-246V12 for Final Review'pdf IE ItemApprovalSheet.html Motions Xg"" Motion Text Made By Seconded Bv f."r[ill ype a - - Motion to approve. Commissioner Commisioner passesApprove Motion pasies 10-0. Brandon Garrett Sean Frantom 28. Motion to approve Purchase of New Meter Reading Devices. Item Action: Approved lB Meter Readine Eouioment.odf IH ltemAoprovalSheet.html Motions Motion-^---.. Motion Text Made Bv Seconded Bv ffiTiI'rype A ---^..^ Motion to approve. Commissioner Commisioner passesApprove Motion Passes 10-0. Brandon Garrett Sean Frantom ADMINISTRATOR 29' Motion to approve resolution requesting the Augusta-Richmond county ItemBoard of Elections to place the approveo sptosfs rackage on the ballot Action:for the March 16,202l election. Rescheduled 30' Motion to ratify the Intergovernmental sales tax agreement between ltemAugusta and the cities of Blythe and Hephzibah for It. airt ibution of Action:Special Purpose Local Option Sales Taxes (SPLOST) generated from the ApprovedSPLOST phase 8 referendum. Authoize the Mayor to execute the approved agreement. lB Referendum Resolution SpLOST E.odf lH ItemAonrovalsheet.html Motions f#'" Motion rext Made By Motion to refer this item to the next CommissionerDefer Commission meeting Brandon on January 19. Garrett Motion Passes l0-0. B Intersovernmental Sales Tax Aqreement SpLOST g.odf B Proiect-list_- Adnoted l2{-2020 56680172_l.pDF lB ltemAonrovalsheet.html seconded By f."r[ir" Commisioner Sean Frantom Passes seconded By Motion ResuIt Motions f#" Motion rext Made By a ,- , Motion to approve. commissioner commisionrApprove Motion passes l0-0. Brandon Garrett Sean r,.urtorl Passes 31. Motion to approve proposed HUD CARES Act I revisions and HUD ltemCARES Act III new funding allocation (summ ary attached). Post approval Action:outcomes include a robust pandemic relief program highlighted by: Approved1) Allocation of $1.1 million in Rent urO Utitity essistance for eligible I Augustans. 2) Additional $1.25 million made available for small business relief ($f .Omillion total) up to $15,000/award (based on company size). 3) Fifteen percent reduction in administrative license fees. 4) Waiving of penalties and fees through July 1,2021' sj nuowin'g Aicohol license fees to be paid quarrerly. 6j Implementation of 30-30 taxlfee deferral program B 2021- 06-01-Memo --CovlD-Retief-ProDosal'pdf B 2021.06.01 HCD HUD CARES RD3 RECCOMENDATIONSI.Ddf B ltemAonrovalSheet'html Motions |Iotion Motion Text Made Bv seconded Bv Hrii|'l'ype Motion to ^ approve with the commissioner commissionerAoorove Ir r removal 0f items Dennis wiltiams Jordan Johnson five and six. No action was taken on this motion due to the passage of the substihrte motion. Motions Motion , rr-r^ rr-- o^^^-r^r p Motion - ""^"" Motion Text Made By Seconded By ilit'l'ype Substitute motion to approve with the removal of items 5 and 6 and the second t1^*^:^^:^-^- Commissioner Approve committee. commissioner ;t"J;;-- Passes voting No: Ben Hasan Garrett Commissioner Dennis Williams. Motion Passes 9-1. OTHER BUSINESS 32. Receive a report and presentation from the Task Force on Confederate Item Monuments, Street Names, and Landmarks. (Requested by Mayor Hardie Action: Davis, Jr.) APProved B 2020-01-12-Firal-Rpt.Task Force-on-Confederate-Monuments-Street Names and Landmarks-Final-ReDort'pdf H ltemADprovalsheet.html Motions MotionType Motion Text Made Seconded MotionBY By Result lffii5ffH:?:ili,iilff0. received as information without objection. LEGAL MEETING A. Pending and potential Litigation. B. Real Estate. C. Personnel. 33. Motion to auth orize execution by the Mayor of the affidavit ofcompliance with Georgia's Open Meeting Aci. www.auqustaqa.qov Item Action: None CALLED MEETING VIRTUAL/TELECONFERENCE January 12, 2021 Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, January 12, 2021, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. B. Williams, Garrett, Sias, Johnson, Frantom, Scott, McKnight, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. Mr. Mayor: Good morning, everybody. We are here for the special called meeting January 12th 11:00 a.m. special called meeting to talk to the issue of the Augusta Judicial Circuit. The commissioner from the 6th requested a special called meeting for this express purpose. I’m going to open with the commissioner from the 6th, give him an opportunity to speak to this matter and we will hear from Administrator Donald with regards to his memo and then we’ll come back. On last week we established a working group to shepherd this issue and those were the Mayor Pro Tem, Mayor Pro Tem Bobby Williams, the commissioner from the 6th Chair of Administrative Services, the commissioner from the 10th Chair of Public Safety, the commissioner from the 4th Chair of Finance in that order to help shepherd this along and so with that I’m going to recognize the commissioner from the 6th to make opening statement and then I’m going to recognize the Administrator to speak to the memo. Commissioner from the 6th. Mr. Hasan: Thank you, Mr. Mayor. Good morning to my colleagues. Good morning. First I want to thank you very much for you all accepting the invitation to (inaudible) this special called meeting around this very, very important issue of the circuit, the Augusta Judicial Circuit. As we all know, December 1 Columbia County passed a resolution saying that it would become a single circuit and as a result of that, we have not had an opportunity as of yet to sit down and talk among ourselves. I’m sure all of us have talked with some places unofficially and things of that nature so today will be our first official conversation independent of anybody else. Obviously with the delegation last week but today we’re speaking among ourselves and hope that we are moving forward to drafting a resolution and I thought it was important that we do this based on some of the things that were said last week and I want to go back just a moment to the December the 1st resolution in the closing of what Columbia County said and they said “now therefore be it resolved the Columbia County Board of Commissioners respectfully requests the Georgia State Legislature to take such actions as necessary to approve Columbia County as a single-county Judicial Circuit it being in the best interest of the citizens of Columbia County given its public safety and financial benefit.” And what we learned last week when we were meeting with the Delegation and potentially, directly from Representative Mark Newton to say to us that this was going to be an expedited process and need to hear from us one way or the other. And so as a result of that I thought it was appropriate that we get together and make a decision like the Mayor just said what we learned from that meeting and also as our Administrator once again was going to be meeting with respectfully some of the Columbia County representatives so as a result of that, that’s why we’re here today and thank you, Mr. Mayor, for the opportunity to make some opening comments. Mr. Mayor: Thank you, commissioner. Let me preface the Administrator’s review of the memo with the following. The Legislature convened on yesterday for swearing in ceremonies. They are convening again today. They will convene tomorrow. On Thursday the Governor will present the budget and a state address and the Legislature will likely adjourn as they’re working on an adjournment resolution for their next series of business dates. On the week of MLK holiday, the 18th, the Legislature typically and I likely believe it will happen again adjourns for King week activities and those activities are also followed with the Appropriations Committees both Senate and House working together on a supplemental budget. I say all of that to say the following that while we were told last week by members of our delegation that there is a draft piece of legislation that likely will be filed do understand that again any action taken on that will not happen this week or next week. The filing of draft legislation still has to go through the requisite process of being debated. One of the challenges that we have in front of us right now is that we’re having a conversation and the Chief Judge of the Superior Court nor the state courts are involved in our conversation right now. I want to again yield to Administrator Donald who has had a series of conversations with both Columbia County and was working on meeting with Burke County to get the state of play or our posture. And so with that I’m going to turn it over to Administrator Donald to walk us through the memo and his initial recommendation. Mr. Donald: Yes, sir, thank you, Mayor and honorable Commission for the opportunity to have this discussion with you today. I think, Mayor, you started off on one of the points that I planned to touch on and you’re tracking 100% in the right direction. I think that the memorandum and my recommendations should be considered preliminary. Have had some conversations actually about three formal meetings with Columbia County now. I have also had the pleasure of speaking with the Burke County Administrator and I’ve also had the opportunity to speak with DA-Elect Williams but have not had the opportunity to speak with Judge Brown and the Superior Court camp on this topic as well as other players and so the update that I provided I think during our meeting with the Legislative Delegation it was requested that I provide an update and recommendation based off of those meetings. Nothing has changed much. I do believe that it’s important for us to potentially expand our conversation to include some of those other parties and I think at the end of the memorandum, my recommendation beyond looking at supporting the split is more so around taking that group that the Mayor empowered in the last meeting and use that group as a tool to address this topic with those parties as you deem necessary and you deem appropriate and of course I always defer to the wisdom of the Commission and so very quickly I had those meetings that we discussed and also an opportunity to look at the budget based on how we expend funds and how we provide our pro-rated share to the Judicial Circuit and looking at the projected cost and impact depending on how the split were to go the costs were initially projected at around a million dollars. I think some of that has to do with how we manage the circuit, how many staff members we have as well as the number of judges. I think the caseloads and talking to some of the folks in the process would allude to the fact that the Augusta Circuit or Augusta Richmond County could potentially handle up to five judges right now based on our caseload so that’s one consideration that the Commission, the legislators and others would have to look at depending on whether you support the split or not. I think another piece that’s important to look at is if Columbia County is proposing the split, there has to be a stronger set of conversations with Burke County. From my seat as the Administrator I believe that there is great value in partnering with Burke County if there was a split and including them in the Judicial Circuit but it’s not guaranteed that it would go that way. And so I think that there are some very strong benefits to that. I’ve had those conversations with the Burke County Administrator who you know believes that there is a solid appetite to partner with Augusta Richmond County if there was a split as proposed by Columbia County but there are some things that they would like in the way of our operations and coordination kind of being adjusted in that split so I think that’s my general summary there. I would also say as a newcomer I think my initial thoughts were that if a split could be postponed or what not then there are some benefits to that as well but through those conversations with Columbia County I would say their position is that you know they are pushing to move forward with the split, you know, regardless of those conversations and as the Administrator I think you know protecting the best interest of the Commission so that we’re not reactive but we’re proactive is important which is why I made the recommendation to support it and adjust accordingly. Mayor, I’ll yield. Those are my initial comments and I hope that served as the review of the memorandum and recommendation you were looking for. Mr. Mayor: Absolutely and thank you so much for that, Administrator Donald. All right, the Chair recognizes the commissioner from the 2nd. Mr. D. Williams: Mr. Mayor, has this action or should this action be reviewed by our Justice Department prior to going to effect? Mr. Mayor: If I understand your question you’re asking should we have some sort of review from Judge Brown and the team there, is that what you’re asking? Mr. D. Williams: Not necessarily Judge Brown but the U. S. Justice Department. Mr. Mayor: Pursuant to recent efforts the Justice Department does not have to do pre- clearance of matters in the State of Georgia. Mr. D. Williams: Okay, I understand that but would it be to our benefit to have them do a (inaudible)? Mr. Mayor: Again I don’t think that this warrants that. This really is a strategic decision from the standpoint of how we align the Judiciary. There are those who support keeping the Judicial Circuit as it is, namely your Chief Judge of Superior Court has advocated for the circuit to remain as it is and so I think when we talk about the branches of government you have to always give consideration to what the Judiciary wants as well and that’s a conversation as you heard my opening statement and Administrator Donald’s, those conversations have to happen. Clearly Columbia County has made a decision. They’ve adopted a resolution in support of them having their own judicial circuit breaking apart from the three county circuit and so to that end I think it’s reasonable for one to acknowledge that that likely could happen given the state of the legislature that we have and the majority party who controls the legislation so the effort here in Augusta is how do we best position our county to meet the needs of a growing society, growing community and provide for the health, welfare and safety of all of our citizens from a judicial standpoint not only prosecutorial but making sure that people have the right to a speedy trial and we’re meeting those needs up to and including Juvenile Court, State Court, Magistrate/Civil Court and Superior Court and so that is the question that if before us right now to simply, one, adopt a resolution of support as the Administrator’s initial recommendation is while continuing to work with Burke County in hopes that they would remain a part of the Augusta Richmond County Judicial Circuit. That’s the matter that’s before us right now. I’m going to go to the commissioner from the 1st. Mr. Johnson: Thank you, Mr. Mayor. I have a couple of questions for our Administrator. Administrator Donald, you mention there were a few benefits to postponing this split. Are you at liberty to discuss what those benefits may be? Mr. Donald: Yeah and I would do so from the Augusta Richmond County perspective per se. Really from my perspective and for the whole system, I think delaying it allows us to really get it right. I think it allows us to have a transition period where we can ensure that our budgets are in order. Remember all three counties have very different budget cycles. One is on the federal cycle, one is on the state cycle and we are on the calendar year cycle and some of those inefficiencies that would occur either with a quick break or that have been challenges prior to my tenure but I can just look and see that some of the challenges around budget and decision making. I think the other piece is you know fleshing out what the caseload really looks like so we can appropriately plan on what the new, if there was a break, what it would look like so is there a need for Augusta to have a fifth judge? I believe so by looking at the caseload but I’m looking at data that’s a little bit dated and you know with a fairly untrained eye in a short period of time but looking at the data it seems pretty clear. I think Columbia County in my conversations with them actually agreed that I was looking at it right and Augusta could use a fifth judge but you want to look at that and flesh that out. I think also you want to look at you know if there was a split how do you go about you know appointing you know and electing those representatives as a part of that new system. You know we have a very new DA-elect. It would make sense to actually wait until the end of that first term to implement this but I’m not so sure there is an appetite for that in Columbia County but those type of nuances and benefits you know make sense when you look at the timing of the split. Mr. Johnson: And you also mentioned that Burke County has some specific asks. Are you at liberty to discuss those? Mr. Donald: Well, I think some of those should probably be discussed (inaudible). There are some operational things that have occurred whether it be post-election in appointing Magistrate judges and things of that nature they believe could be streamlined. I think that there are a couple of nuances that we should be able to handle but it makes sense in a transition period to kind of codify those things. I think you know they had an interest in that. Mr. Johnson: Thank you, sir. Thank you, Mr. Mayor. Mr. Mayor: Thank you, commissioner. Going to the commissioner from the 4th. Mr. Sias: Thank you, sir. I think we’ve gotten to the point where we have to make decisions now. And Columbia County is not concerned about anything that we may be concerned about right now. So I think we need to go ahead and look at a resolution that supports what they do and also include in that resolution our requirement to have five judges. In doing that that doesn’t mean we have to have that five judges on August 1 or March 2. What it means is we have now been approved to get that fifth judge and then we can control that narrative as to when that judge comes on and any assistant DAs or folks in relationship to that. So I am for proposing that we go ahead and adopt a resolution of support for what they’re doing and included in that resolution our requirement, not our request, not our demand, our requirement for five judges and that will be based on whatever we see as the necessary criteria. So that’s my proposal, that’s my motion that we adopt a proposal requiring five judges for the Richmond County circuit/Augusta Judicial Circuit including Burke County and that we support the move that Columbia Court is trying to do. Consider that a motion. Mr. Hasan: Second. Mr. Mayor: So I appreciate that. All right, the Chair recognizes the commissioner from the 10th. Mr. Clarke: Thank you, Mr. Mayor. I’d just like to ask that any meetings going forward that representatives from Augusta has with Columbia County or Burke County, I would ask that all of the committee members attend those meetings so every finger on the hand will know what’s going on instead of some people meeting at one time and others meeting at another time and then the information is you know all jumbled up and Commissioner Sias has brought up several excellent points that you know we can support the split but when we put a fifth judge into place that could be determined later on and that would be the part that you know postponing or taking it slow so that’s what I would like to say and I would also go on record as saying I’m in support of what Commissioner Sias has proposed. Thank you. Mr. Mayor: Thank you, commissioner from the 10th. We may could follow a series of recommendations. In light of what the Administrator Donald has shared, the commissioner from the 4th made a motion and I certainly think it has merit. I want everybody to understand the broader picture here in terms of what is taking place. While it’s important for us to send a resolution of support, we need to be more thoughtful about what the outcomes are. And in having that discussion any elements of a resolution, Attorney Brown, should include notwithstanding what the commissioner from the 4th talked about but I think when you look at the broader implications of the study that was conducted in 2018, when you look at additional information from audit and accounts, when you look at the news reports from Judge Danny Craig, former District Attorney Danny Craig, we need to be prudent in our approach especially around the fiscal impact. If you remember in our meeting with the delegation last week, what we asked them for was to provide us with a fiscal note of what the impact of separating the circuit would be. We don’t have that information. There are a series of strategic asks that we provided them with and while we can go and draft a resolution, we want to make sure we’ve got all of the data to be able to make a sound decision. The Administrator is spot on in terms of what the implications will be so to the commissioner from the 4th I believe that the data will tell us that there is a possibility for six judges based on population growth projections and wanting to make sure so if we’re drafting a resolution it needs to first and foremost begin with a fiscal note that is required, it secondly needs to make sure that this is a phased-in process across the biennial of the legislative session with year one starting yesterday and year two being in 2022 but there is also a financial impact to that because as the Administrator said, we’re all on different budget cycles so the phasing in translates into the delay that the Administrator is referencing. It’s vitally important for us to have that if we’re going to get it right the first time. This is not a situation where you can piecemeal it and then think that we can double down in 2022 and get it right. We want to get it right out of the gate and that will require that you (inaudible) being involved in these conversations. This is not a decision that the Commission should make unilaterally and so to that end while the Commission may be an appropriating entity and its support of the judiciary, they absolutely must and shall be at the table in terms of what the outcomes will be and so I add those things, Attorney Brown, to make sure that we are working on those things as it relates to a draft resolution. All right, the Chair recognizes the commissioner from the 6th. Mr. Hasan: Mr. Mayor, when you just mentioned year ’22, are you talking fiscal year 22 from the state perspective or are you talking about calendar year? Mr. Mayor: For us it’s calendar year. The state is going to be working on the 2022 budget that will go into effect on July 1. That will take place on July 1. The federal calendar begins September 30/October 1 so we’re completely out of alignment with both of those because we’re operating on a calendar year. That’s a conversation that we’ve had since I started here saying we needed to get into alignment and maybe we’ll work on that so yes, that’s what I’m saying, commissioner. Mr. Hasan: Well, yeah, the reason I asked that question, Mr. Mayor, was because in listening to some of the legislators from Columbia County and just talking, I heard, and this may not be factual, but as late as July 1, this will be implemented. As early as May. Now whether that is possible or not, as a former legislator on the state level you would know better how the process works, so I do agree, that’s one part of it. I do agree I think in this resolution the mechanics of it, what the fiscal responsibilities make sure we get all the supplements that comes with it in terms of that, but I do think to your point as well as we go ahead and draft the resolution and we can have a conversation with the judicial branch of it but as of right now (inaudible) in different places but the reality of it is this thing is moving forward and through all of this here, they’ve never reached out to us in any form or fashion. I don’t mean we shouldn’t reach out to them but I do think we need to go ahead and do just what you said much earlier, go ahead and do our resolution and start those conversations. Mr. Mayor: Commissioner from the 10th. Mr. Clarke: Thank you, Mr. Mayor. Something that I would like explained to me and I’m sure that the vast majority of the citizens in Richmond County would, Augusta, would like explained I don’t understand why if Columbia County splits that Augusta would need to increase the number of judges, I can see maybe going to five judges but beyond that, if Columbia County is taking away a multitude of the caseload that is in the circuit that would alleviate Augusta Richmond County’s duties so that would be taking away a lot of cases so a lot of people including myself doesn’t understand if you’re taking away those cases why do we need more judges to handle the caseload in Augusta Richmond County and Burke County. I think that’s an answer that everybody would like to hear. Mr. Mayor: Well, commissioner from the 10th, I would remiss if I tried to spend the next 20 minutes explaining how the judicial circuit works and how when you look at the fact that there are seven judges currently in the circuit, three who sit in Columbia County and four who sit in Richmond County, that’s a residency issue which is how you arrived at that. But understand this. They are able to travel from courthouse in Columbia to Richmond to Burke. The vast majority of these judicial resources sit in Richmond County. I think that’s something that everyone needs to fundamentally understand. The vast majority of the resources sit in Richmond County and so while each county has an apportionment that is paid, it’s a much longer answer in terms of caseload, how that’s handled, etc. and it’s not necessary for us to deal with that right now. Rather let’s adopt a resolution and say here’s what our posture is and then go from there. All right, I’ve got a motion and a second for the drafting of a resolution. Mr. Sias: Mayor. Mr. Mayor: All right, I’m going to come to the attorney. Attorney Brown. Mr. Sias: Mayor, can I break in for a second? Mr. Mayor: Well, let me go to the attorney first then I’ll come back to you to close out. Mr. Sias: The reason why I’m saying that you skipped, the commissioner from the 3rd has had her hand up trying to get in. That’s all I’m asking you to do is to recognize her before you get to the attorney. Mr. Mayor: Okay, I hadn’t seen her hand up, I’m sorry. Ms. McKnight: I just wanted to, thank you, Mr. Mayor. I just wanted to say as of yesterday it was my understanding and I’m just putting this out to ya’ll that out of the seven judges you’ve got six of those judges from what I know that are not in support as of right now the split but going forward, I was just listening to my colleagues I was just curious as down the road what all is this going to cost Richmond County at the end of the day? Mr. Mayor: Commissioner from the 3rd, thank you for that. I think that again in the Administrator’s memo there were a series of, I think he began with general background and in that background he talked about the initial cost projections don’t exceed a million dollars but the real meat of that will not be known until we get a fiscal note and that’s incumbent upon our Legislative Delegation to provide us with that information so we have a full accounting of what those costs are. So we’re waiting on that information. The resolution that’s being requested is simply a position statement that affirms to the Legislative Delegation Columbia County has taken this position, Richmond County has taken this position, and Burke County is somewhere in the middle. One of the things that is before us is the fact that Burke County does not have a judge of residency and that’s something that’s still on the table right now. They don’t have a judge of residency. The seven judges that we’ve spoken about they travel through the judicial circuit so you’ve got a host of dynamics here. We opened this conversation with the fact that the judiciary and members of the public have taken a position to keep the circuit together and so while the Commission is making the decision saying it is supportive of the split we cannot, we cannot just unilaterally say this is path we want to take without at least allowing those interests to have merit and to be weighed in on this conversation as well. I’m going to the attorney. Attorney Brown. Mr. Brown: Yes, sir. Maybe I’m not hearing it exactly right but at this point this resolution that’s being proposed seems to be very skeletal. The Commission has not worked through many details of this split so what I’m trying to get clear before the vote is the Commission simply trying to publicly resolve that it is supportive of a split and that it is requesting five judges? Mr. Mayor: When you look at what the commissioner from the 4th’s motion is, he spoke specifically to the issue of five judges. The commissioner from the 6th seconded his motion and we came back and added some additional elements to that. Again in all candor that was why and the Administrator has echoed these sentiments to allow the working group to come together and flesh this out which is what I suggested we do. This meeting, while it’s important today, I think it’s a bit early because you don’t have the details of what you are looking for, Attorney Brown, and so to that end you can take this document that the Administrator sent out on 8 January and you can pull out the elements of again, needing a fiscal note, phasing this process in. If Columbia County splits and says they want to do their own thing, that’s likely going to happen. You’ve got to understand the politics of this conversation as well. That is likely going to happen. What we should be focusing on in Richmond County is what do we want that to look like and at what point in time are we going to be prepared to stand it up with a full complement of resources. We won’t know what that is without that fiscal note, Attorney Brown, and I think you certainly are tracking that. But in terms of just the basics we can’t be having this conversation without the judiciary and we’re trying to do that. Mr. Hasan: Mr. Mayor. Mr. Mayor. Mr. Mayor: All right, commissioner from the 5th, I’ll recognize you. I’ll come back to you for three times, okay? And you will be at the sixth minute mark. All right, so you might just want to hold that one. Mr. Hasan: Five minutes. I ain’t going to take a minute from you. Mr. Mayor: All right, okay. You might want to hold that one just so you can get the last word. Commissioner from the 4th. Mr. Sias: Thank you. First off, just for clarity’s sake, you mentioned some things. Now if you want me to add that to my motion, I can but I didn’t quite understand you saying that we added that, not at this point. Now if you would specifically state some of your points then I will add it to the motion I made or we’ll consider that. Secondly, I don’t necessarily agree with some of the statements you’re making, sir, but I will say this. We can dibble dabble around and talk about getting the judiciary in here and all that and in my view we simply need to take a strong position because Columbia County’s moving forward with what they want to do. It’s not an if. It’s simply a matter of when and we will be standing out looking on the sidewalk saying well, why didn’t we get something done and by the way to my colleague from the 10th, let’s say it as plain as this. We have more of the cases so there’s not a whole lot of take away with Columbia County leaving, removing themselves that will give us this greater amount of leftover resources. So we are paying the bulk of that right now and so it’s simply that. That doesn’t change for us in that regard in my view. So, Mayor, if you would state those things again and I’ll consider that added to the motion and we’ll get the second from my other colleague. So if you would restate that please. Mr. Mayor: I’m going to recognize the commissioner from the 7th. Mr. Frantom: Thank you, Mr. Mayor. So I was going to kind of ask, Mayor, are you of the opinion that we need to kind of hold off on this resolution until the committee comes together? Is that what you’re asking, Mayor? Mr. Mayor: No, I’m not asking us to hold off. What I’m saying is that we can draft a resolution that says we support the split and it includes these elements right here but it’s a half- baked cake from the standpoint of you don’t have all of the data that is necessary to say here’s what we want that ultimately will go in the legislation. That’s what we should be working towards. Right now a resolution says here’s what our general position is. We want legislation and we want to make sure that if our colleagues in Columbia County, the floor leader, the Governor’s floor leader, is going to drop a bill in the House that affirms Columbia County’s position and then we want to make sure that what that general legislation looks like includes what Richmond County’s judicial circuit looks like and hopefully that will include Burke County as well. All of those pieces have not been resolved or answered and they need to be in motion which is why again on the other side of the resolution that we’ll send off to the Delegation it just simply affirms our position which is again counter to what the judiciary said they want. Commissioner from the 6th. Mr. Hasan: Thank you, Mr. Mayor. Mr. Mayor, in fairness I think Commissioner Sias’ motion, the motion I seconded, is simple. It’s no more different in a real sense than what Columbia County’s got here. All those details are not in here but all those things are important like you said we can get together and get all that. I think there are one or two things that are important. Number one, the five judges, we want all the supplement that comes with it to help stand up a district. I think those are the things that are pretty much in here. We look at it. There’s not a whole lot of details about what it’s going to cost them other than what they pay and those kind of things and the rationale for doing it and that’s about it. Those other details like you say those things become a part of another conversation that all of us are qualified to have but right now I do agree if you would go ahead and move forward with the resolution and these other things could be hammered out in the meantime. Mr. Mayor: Madam Clerk, voting. Mr. B. Williams: I never thought we’d get to this. Motion carries 10-0. Mr. Mayor: Thank you. I don’t believe there’s any additional business before us. Administrator Donald, Attorney Brown and the members of the working group, let’s work on getting that draft resolution and let’s move it forward. Mr. B. Williams: Okay. Mr. Mayor: This meeting is adjourned. [MEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on January 12, 2021. ______________________________ Clerk of Commission Commission Meeting Agenda 1/19/2021 2:00 PM Appointment District 2 Canal Authority Department: Department: Caption:Motion to approve the reappointment of Peter Hughes on the Augusta Canal Authority representing District 2. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo TALENT BAI\K INFORMATION QUESTIOI{NAIRE To be completed by persons desiring to volunteertheir services onthe_ -_ / Authority, Board or Commission NOTE: Any information entered on this questionnaire would become public information upon Date 1.Name HornePhoneT O6-7)7- 4 G 2. Address Street State zip O/ 3. 4. 5. 6. Education:7. D*"otBirrhw Registered Voter: Ves--X- No- 8. 9.-[//u;ho.fur Martial Status:Single Engaged College Relatives working for the Crty or County: 10. Race: Whit -X-_7- Spanish Surnamed Afr ican-American_ Asian American- American Indian Other Sex: Married-x - SeparatedDffiA- rnrar"-X-Female your appoinftrent. l**ri*tii*!t***:t***ri*rlrt:**ri*t**!|rt!t**********'t*'t**ttrttt'i*t}*rrrl**:l:i*t*!t*******t*|}**rlllr 11. 12. , #/r? 3 List any area in which you have a particular interest or expertise. Commission Meeting Agenda 1/19/2021 2:00 PM 5307 CARES Act Grant Department:Augusta Transit Department:Augusta Transit Caption:Motion to approve the Sec. 5307 CARE Act Augusta Transit grant application between the Federal Transit Administration (FTA) and Augusta, Georgia. Background:AT has been awarded $6,452,633 to purchase the following items Replacement Buses, Surveillance/Security Equipment, Support Vehicles, ADA Paratransit Vehicles, Lease Associated Capital Maintenance and Operational Expenses. These items will be 100% federally funded requiring no local match. Analysis:The approval of this grant application will allow Augusta Public Transit to continue to provide transportation service to Citizens of Augusta-Richmond County in a more efficient manner. Financial Impact:The funding for this application is 100% federal funds of $6,452,633, no local match required. The allocated funding breakdown is: Funding Source Total Split Federal Local FTA Grant GA-2016-2020-1 $6,452,633 0/0 $6,452,633 $0.00 Alternatives:1). Approve the awarded grant so that projects for Augusta Transit can forward. 2). If you do not approve this grant, APT will lose the money. Recommendation:Approve the submission of this grant application. Funds are Available in the Following Accounts: Funds to be setup in org key 547-09-1227. Cover Memo REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM Alcohol Application A.N. 21-1 Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Location: A.N. 21-01: request by Qi Ren for an on premise consumption Beer & Wine License to be used in connection with Mirin Asian Fusion located at 630 Crane Creek Dr. Suite 402. There will be Sunday Sales. District 7. Super District 10. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $2,495.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM Alcohol Application A.N. 21-2 Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Application: A.N. 21-02: request by Celvon Mitchell for a Sunday Sales License to be used in connection with Primetime Bar and Grill located at 1721 Gordon Highway. District 2. Super District 9. Background:This is an Existing Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,295.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM Approval of Fleming Park Masterplan and Memorial Concept Department:Parks and Recreation Department Department:Parks and Recreation Department Caption:Motion to approve the masterplan and memorial concept at Fleming Park to honor Melquan Robinson, Jr. Background:On November 19, 2019, the commission approved the Recreation and Parks SPLOST VII recommendations with first priority being Fleming Complex. Through discussions with the representatives of the Robinson family, the Recreation and Parks Department through Johnson, Laschober and Associates, P.C., presents the masterplan and memorial concept that honors the life of Melquan Robinson, Jr. through language provided by the Robinson family. Analysis:This motion would allow for Augusta, Georgia to move forward with honoring Melquan Robinson, Jr. while eliminating any safety hazards currently at Fleming Complex. Financial Impact:N/A Alternatives:1. To approve 2. To move to no action Recommendation:1. To approve Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY:Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM Approval of Julian Smith Barbeque Pit Renovations Design Department:Parks and Recreation Department Department:Parks and Recreation Department Caption:Motion to approve renovations design for Julian Smith Barbeque Pit to include updating and enlarging restrooms to ADA compliance. Enlarging the event room while maintaining the integrity of the original design while adding a state of the art kitchen. Background:The Julian Smith Barbeque Pit is a heavily used rental facility for Augusta, Georgia. The renovation would allow for more visitors during a rental while maintaining the integrity of the original design. The bathrooms will be ADA Compliant while making them quite a bit larger. A state of the art kitchen will be added for events. A part of the barbeque pit area will be used for the expansion of the restrooms and kitchen but not all of it. Analysis:This motion would allow Augusta, Georgia to move forward to the construction phase of renovating the Julian Smith Barbeque Pit. Financial Impact:$1,700,000 approved for this project through SPLOST VII funding. Alternatives:1. To approve 2. To move to no action Recommendation:1. To approve Funds are Available in the Following Accounts: $1,700,000 approved for this project through SPLOST VII funding. Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo DN DN OPEN PORCH 91 SF CORRIDOR B104 50 SF UNISEX RESTROOM B105 47 SF UNISEXRESTROOMB106 59 SF UNISEX RESTROOM B107 3221 SF OPEN AREA B100 42 SF ELECTRICAL B10262 SF STORAGE B103 466 SF STORAGE B115 73 SF JANITOR B108 59 SF OFFICE B109 611 SF FULL SERVICE KITCHEN B101 NEW 5' CONCRETE RAMP DN EXISTING CONCRETE SIDEWALK 82 SF STORAGEB114 86 SF CHANGINGROOM B111 NEW 5' CONCRETE RAMP NEW CONCRETE STAIRS BBQ PIT/REBUILT 267 SF CORRIDOR B110 HOOD RANGE/OVENWH EF ADDITION 8' - 0 " NEW MAIN DISCONNECT SERVICE PANEL RESTORE SCREENS & SHUTTERSHAND SINK NEW SIDEWALK LANDING OUTDOOR PATIO AREA FULL HT. WINDOWS FULL HT. WINDOWS RESTORE BEAM HVAC HVAC 92 SF STORAGE B112 43 SF TOILETB113 43 SF TOILET B116 44 SF TOILET B117 43 SF TOILET B118 NEW PARKING Z: \ A c t i v e _ P r o j e c t s \ 2 0 1 8 P r o j e c t s \ 1 8 - 0 7 A R C \ 18 - 0 7 . 0 1 L a k e O l m s t e a d R e n o v a t i o n s \ D R A W I N G S \ ( P C ) P r e l i m i n a r y C o n c e p t u a l D e s i g n \ S C H E M E A . r v t 1/ 8 / 2 0 2 1 3 : 0 1 : 3 8 P M LA K E O L M S T E A D R E N O V A T I O N S BBQ PIT NEW WORK SCHEME PLAN NORTH Commission Meeting Agenda 1/19/2021 2:00 PM Bars Open on Sunday 2021 Department:Planning & Development Department:Planning & Development Caption:Discussion: Approve by resolution the designation of One Sunday during the calendar year 2021 that bars can be open as provided in the Augusta Alcohol Ordinance, Section 6-2-77 (3a). Background:The Augusta Alcohol Ordinance provides that by resolution the Commission can designate one Sunday a calendar year that bars can be open. Analysis:The following dates have been approved in the past: Super Bowl Sunday, February 3, 2019 Super Bowl, Sunday February 2, 2020. The proposed date to select for 2021 is Super Bowl Sunday February 7, 2021. Financial Impact: Alternatives:DO Not Approve Recommendation:Approve Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM Motion to approve the contract for the Riverwalk Marina Operator Department:Parks and Recreation Department Department:Parks and Recreation Department Caption:Motion to approve the lease agreement for the Riverwalk Marina and Marina Warehouse with Olde Town Pickers. RFQ 20-243 Background:Working through Procurement, the Department sought marina operation firms through an RFQ (#20-243) to negotiate terms of operation for the marina store and boat storage warehouse. The proposed contract will allow for Olde Town Pickers, LLC to operate these facilities. Analysis:Olde Town Pickers, LLC was chosen due to their experience in performing similar work and their familiarity with the facilities. Financial Impact:In year one, the contract will net Augusta, Georgia $58,740. Alternatives:1) To approve the proposed contract between Augusta, Georgia and Olde Town Pickers, LLC. 2) To move to no action Recommendation:1) To approve the proposed contract between Augusta, Georgia and Olde Town Pickers, LLC. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Page 1 of 8 STATE OF GEORGIA COUNTY OF RICHMOND RIVERWALK MARINA STORE AND MARINA WAREHOUSE LEASE AGREEMENT THIS RIVERWALK, MARINA STORE AND MARINA WAREHOUSE LEASE AGREEMENT, made and entered into, effective the 1st day of ___________, 2021 by Augusta, Georgia, a political subdivision of the State of Georgia (hereinafter referred to as “Augusta”), and Olde Town Pickers (hereinafter referred to as “Operator.”) W I T N E S S E T H: Whereas, Augusta is the owner and operator of the Riverwalk Marina, consisting of that parcel of land with improvements thereon, as shown in Exhibit “A” on the Savannah River, whose address is #1 Fifth Street, Augusta, Richmond County, Georgia, Tax ID Parcel #037-4-001-04-0 (Tracts 1, 1A, 1B and 1C) and extending down-river until the Gordon Highway Bridge; and the Riverfront Marina; all that parcel of land with improvements thereon, as shown in Exhibit “B” with address as 103 Riverfront Drive, Augusta, Richmond County, Georgia, hereinafter called the “Riverfront Marina”. Said Riverfront Marina being situate, lying and being upriver from the Boathouse and extending up-river until the point at which the extended East Boundary right of way intersects the Savannah River; as well as the fenced portion including the Boat Storage Warehouse building and property, hereinafter called the ‘Warehouse”, whose address is #1 Levee Road in Augusta, Richmond County, Georgia, Tax Parcel ID 048-0-001-03-0 as shown on Exhibit “C”. Said Exhibits A, B and C being incorporated herein by reference. Augusta Marinas shall also include any changes, additions, alterations, modifications, and/or improvements on or to Augusta Marinas premises made in accordance with this Riverwalk Marina Store and Marina Warehouse Lease Agreement. WHEREAS, Augusta wishes the Operator to operate, and the Operator wishes to operate, Augusta Marinas and facilities; NOW THEREFORE, the parties hereto, for and in consideration of the mutual promises herein contained, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged. DO HEREBY AGREE, each for itself and successors and assigns, as follows: 1. AUGUSTA MARINAS. Defined. Augusta, by this duly approved authorization, does hereby grant unto Operator, authority to operate said Augusta Marinas; and Operator does hereby accept the authority to operate said Augusta Marinas as described. 2. TERM. Augusta hereby grants authority to operate Augusta Marinas, and Operator hereby accepts authority to operate Augusta Marinas, for consideration and upon and subject to the terms and conditions set forth herein, for a term of one (1) year, commencing upon the execution of this Agreement by all parties. This Agreement Page 2 of 8 will automatically renew for four (4) additional one-year terms unless the Augusta provides written notice of termination prior to the end of the relevant term in accordance with the provisions of this agreement. 3. CONSIDERATION. As consideration for authority to operate Augusta Marinas, Operator agrees to compensate Augusta in the amounts as shown: a. In Year One, the monthly amount will be FOUR THOUSAND EIGHT HUNDRED NINETY FIVE( $4,895.00) b. In Year Two, the amount will increase 5% and the monthly amount will be FIVE THOUSAND ONE HUNDRED THIRTY NINE ($5,139.00) c. In Year Three, the amount will be FIVE THOUSAND THREE HUNDRED NINETY FIVE ($5,395.00) d. In Years Four the monthly amount will be FIVE THOUSAND SIX HUNDRED SIXTY FOUR ($5,664.00) e. In Year Five the monthly amount will be FIVE THOUSAND NINE HUNDRED FOURTY SEVEN ($5,947.00) 4. OPERATIONS. The Operator shall have an experienced manager on the premises at all times that the Marina store is open. The conduct of the Operator’s employees shall be subject to reasonable regulation by Augusta. The Hours of Operation may vary, but are subject to approval by the Augusta Commission. If Augusta has evidence to reasonably believe that an employee of Operator is incompetent, disorderly, or otherwise has performed his or her duties in an objectionable manner, Augusta shall have the right to require the Operator to replace said employee. The Operator’s employees are expected to provide good customer service at all times. 5. FEE SCHEDULE, PATRON RULES AND REGULATIONS. All rentals of boat slips, warehouse storage space (either dry or outdoor) or other rental agreements within areas managed by the Operator shall abide by the fees, rules and regulations as stipulated within the Boat Slip Rental and Storage Agreement (Appendix “A”) and the Marina/Warehouse Rules and Regulations (Appendix “B”). Boat Slip Rental and Storage Agreement must include insurance requirements and be compliant. Said fees shall be posted in a conspicuous location at both the Marina Store and the Warehouse. These fees shall be in effect for the duration of the Lease Agreement. Should any fee changes be necessary during the course of this Lease Agreement, Operator shall petition the Parks and Recreation Department, as well as the Augusta Port Authority, for review of said changes prior to their submission to the Augusta Commission. Any and all fee modifications MUST be fully approved by the Augusta Commission prior to implementation. Changes to the Fee Schedule shall be made no more than once per calendar year. Page 3 of 8 6. CONTACTS. Operator or Operator’s staff will be expected to be available by phone during normal business hours and for after-hours emergencies. Business hours and contact phone numbers should be posted in a conspicuous place in both the Marina Store and on the Warehouse fence. 7. CONCESSIONS. The Operator may sell concessions as it desires, however, there will be no sale of alcohol on the premises. Additionally, any equipment that is necessary for the sale of concessions must be furnished by the Operator. Augusta reserves the right to review concession prices and suggest changes. 8. SPECIAL EVENTS. Operator will assist with any Augusta-sponsored or co- sponsored events held at or near the Augusta Riverwalk and Riverfront Marina without compensation from event organizers. Any special event held outside normal business operation must be approved by the Augusta Parks and Recreation Department. 9. FUEL AND FUEL TANK. Operator will provide gasoline sales and operation by acquiring all applicable petroleum vendor licensing. If the current underground storage tanks (UST) are to be used, Operator must follow and comply with all UST regulations and follow EPD and EPA requirements, including, but not limited to O.C.G.A. § 12-13-1, et. seq. and 40 CFR Part 280, Subpart C (2000). In the event that Operator chooses to use the USTs and a spill or leak occurs, Operator shall indemnify and reimburse Augusta for the cost of said cleanup. NOTE: The diesel fuel tank will be rendered inoperable by Augusta, so that no accidental filling of said tank occurs. No diesel fuel will be sold by the Operator during the lease period. 10. UTILITIES. Augusta will continue to provide utilities (electricity, gas, water and sewage), but operator is responsible for telephone. Augusta will continue to provide and maintain utilities and landscaping for the common areas used by the general public at large. Common Area Utilities include: street and sidewalk lighting, fountains, and garbage, water, and sewer services. Augusta will assure that the metering of the electric and water utilities is appropriate for the distribution of billing. The Operator is responsible for placing all garbage in an Augusta supplied container(s). Augusta will provide weekly garbage collection for said containers. Special events may require more frequent garbage collection. 11. REPAIRS AND MAINTENANCE. Operator is responsible for performing daily maintenance repairs and upkeep of docks, store, boat ramps, warehouse, and parking areas. Operator is responsible for reporting repairs that he/she cannot handle to Augusta as soon as he/she realizes that he/she cannot handle the repair. Operator is responsible for keeping the Marinas and the Warehouse neat, clean, and free of trash Page 4 of 8 and in good condition. Augusta staff will clean the restrooms next to the Marina Store at the beginning of each day. Operator will be responsible for replacing paper products in restrooms as needed each day and enforcing discipline in the restrooms as needed to ensure cleanliness and availability of the resource to the public. Operator will be responsible for locking up the restrooms when the Marina Store closes for the day. Augusta will keep the roof, cupola, foundation, exterior walls, and underground infrastructure neat and functional. Augusta will also be responsible for normal wear and tear of interior floors, walls, ceiling, and air conditioning, heating, and cooling equipment, replacing each as necessary. 12. CHANGES, ADDITIONS, MODIFICATIONS, ALTERATIONS, IMPROVEMENTS. Operator shall not, without prior written consent of Augusta, make any changes, additions, alterations, modifications, and/or improvements, structural or otherwise, including fees charged for services, in or upon any part of the Augusta Marinas. Operator agrees to submit any and all plans for any changes, additions, alterations, modifications, and/or improvements to the Augusta Marinas to the Augusta Recreation and Parks to submit to the Augusta Commission for approval before said alterations, changes or additions are begun. Augusta shall not unreasonably withhold its approval of said plans. 13. INSPECTION BY AUGUSTA. Augusta shall have the right to enter upon Augusta Marinas and Warehouse during regular business hours when a representative of the Operator is present, or at any time in case of emergency to determine whether Operator had complied with and is complying with the terms and conditions of this agreement; provided, however, that said inspection shall in no event unduly disrupt or interfere with the Marina or Warehouse operation. Any deficiencies noted during the inspection shall by corrected within Thirty (30) days of notice. Full Inspections shall be conducted on a semi-annual basis on a mutually-agreeable schedule by representatives of Augusta Parks and Recreation, Augusta Risk Management or similarly appropriate Augusta staff, a member of the Port Authority Board of Directors, along with the Operator. Quarterly Follow-Up Reports shall note progress/changes made to deficiencies noted within the semi-annual inspections. These Reports are to be sent to Augusta Recreation and Parks no later than January 30th, April 30th, July 30th and October 30th of each year. 14. RULES AND REGULATIONS. Operator agrees that operation of Augusta Marinas and Warehouse shall be conducted in accordance with all local, state and federal laws, environmental laws, and the ordinances of Augusta, Georgia. Any changes, additions or modifications to rules and regulations in place at the time of the execution of this agreement must be approved by the Augusta Commission. Operator further agrees to endeavor to conduct its business in such a manner as will develop and maintain the good will and active interest of the general public. Operator will Page 5 of 8 conduct monthly Safety Inspections on form supplied and turned in to the department. The city Safety Coordinator will be given access to all areas for inspections. 15. REPORTS. Operator will be responsible for filing each month a report for the previous month. The report will be due on the 15th day of each month. The report should be sent to the Director of the Department of Parks and Recreation and the Chairman of the Augusta Port Authority. This report can be in a form developed by the Operator and approved by the Department and the Port Authority. The monthly report should include gross revenue for the previous month with a dollar amount for each source. The report shall also include the amount of slips rented and the amount of warehouse spaces rented. These reports will be subject to audit by the Augusta Finance Department. An annual report of Marina activities, revenue, improvements, and conditions should be prepared by the Operator for review by Augusta no later than February 1st of each year following the close of the fiscal year on December 31st. 16. INDEMNITY. Operator agrees to maintain Augusta Marinas and Warehouse with an emphasis on safety and cleanliness, and will focus on limiting liability while holding marina users accountable for their actions. Operator agrees that its operations shall be conducted in compliance with all federal, state, local and environmental laws rules and regulations; and agrees to indemnify and hold harmless Augusta and its employees, from and against any claims, actions, demands or liabilities of any kind arising out of or relating to Operator’s operation of Augusta Marinas and Warehouse. 17. INSURANCE. Operator further agrees to maintain at all times during this agreement, at Operators expense, general public liability insurance coverage against claims for personal injury, death and/or property damage occurring in connection with the use and occupancy of Augusta Marinas and Warehouse or arising out of Operators improvements, repairs and/or alterations of Augusta Marinas or Warehouse, with limits of coverage of not less than ONE MILLION ($1,000,000) per occurrence. The Augusta Port Authority and Augusta, Georgia shall be named as co-insured on this policy. Operator shall also maintain appropriate insurance coverage for any boat or vehicle used in conjunction with the public, and that these vehicles and equipment be inspected by the appropriate governing body at normally accepted intervals, with records made available of such inspections to the Augusta Recreation and Parks Department on an annual basis 18. WRITTEN PLAN FOR NON-COMPLIANCE. Operator will provide a written plan for the removal of abandoned, derelict, or non-compliant boats or vehicles. Page 6 of 8 19. DEFAULT. In the event that the Operator shall fail to observe any of its covenants and obligations as herein expressed or cease to operate Augusta Marinas and Warehouse for the purpose set out herein, then upon the happening of such event, Augusta shall give the Operator THIRTY days’ notice to comply with the provisions of this Marina and Warehouse Operator Agreement. If conditions cannot be remedied within said thirty (30) day period, to commence the remedy and diligently pursue it to completion, or if the Operator is not following all provisions of this Lease Agreement in good faith, Augusta has at its recourse the ability to give Operator NINETY (90) days’ notice that they wish to cease all remaining operations and nullify the remaining contract terms. OPERATOR likewise has the responsibility to provide Augusta a written summary of conditions requiring remedy, giving THIRTY days to allow for the correction of such conditions. If said conditions are not corrected to agreement by both the Operator and Augusta, or if Augusta is not following the provisions of this Lease Agreement in good faith, the Operator has at its recourse the ability to give Augusta a written NINETY (90) day Notice that they wish to terminate the Lease Agreement. 20. TERMINATION FOR CONVENIENCE. Augusta may terminate this contract in part or in whole upon written notice to the operator. The operator shall be paid for any validated services under this contract up to the time of termination. 21. QUIET ENJOYMENT, INGRESS AND EGRESS. Augusta covenants and warrants that Operator, so long as it shall perform the duties and obligations herein agreed to be performed by it, shall peaceably and quietly have, hold and occupy and shall have the exclusive use and enjoyment to operate Augusta Marinas and Warehouse during the terms of this Lease Agreement and any extensions thereof. Operator, in cooperation with the United States Coast Guard Auxiliary and any authorized organization as deemed by the Augusta Parks and Recreation Department, shall have 24-hour access to all noted facilities and locations within this Lease Agreement to facilitate emergency response, marina and warehouse security, boating safety, Savannah River environmental education and protection, and other opportunities open to the general public. Any river events, such as boat races and rowing regattas shall have access to available dock space within the leased areas to accommodate adequate river safety and use. 22. FACILITIES. Owner acknowledges that it will receive management control of the premises and Augusta properties in their current “as is” condition. Operator will be responsible for maintaining the premises and properties in good order and in a sanitary and safe condition. 23. CONTRACT DOCUMENTS. All exhibits, Addenda, Responsive Qualifications and /or proposals, Lease Agreement, Agreement Amendments, Attachments, Insurance Certificates, BID Performance and Payment Bond, Notice to Proceed, Fee Schedules, Page 7 of 8 and RFQ Item # #20-243 and any associated documents are hereby incorporated by reference and shall be deemed to be a part of this lease agreement for all purposes. Any inconsistency between this Agreement and the responses to RFQ #20-243, then the responses to the RFQ will supersede the terms of this Agreement. 24. GOVERNING LAW; VENUE. This agreement shall be governed and interpreted by the laws of the State of Georgia. All claims, disputes and other matters in question between all parties arising out of or relating to this Agreement, shall be decided in the Superior Court of Richmond County, Georgia. 25. NOTICES. All notices, demands and requests which may or are required to be given by either Augusta or the Operator to the other hall be in writing and shall be deemed to have been properly given when postage sent prepaid by registered and certified mail (with return receipt requested) addressed as follows: If intended for Operator: Olde Town Pickers #1 5th Street Augusta, GA 30901 If intended for Augusta: Augusta, Georgia 535 Telfair Street Office of the Mayor, Suite 200 Augusta, GA 30901 With copy to: Augusta Parks and Recreation, Attention Director 2027 Lumpkin Road, Augusta, Georgia 30906 26. ENTIRE AGREEMENT. This Lease Agreement contains the entire Agreement of the parties, and no representations, inducements, promises or agreements, oral or otherwise, between the parties not embodied herein shall be of any force or effect. No failure of either party of any obligation hereunder, and no custom or practice of the parties at variance with the terms hereof shall constitute a waiver of either party’s right to demand exact compliance with the terms hereof. Page 8 of 8 IN WITNESS WHEREOF, the parties hereto have executed this Lease the day and year first above written or have caused this Lease to be executed by their respective officers thereunto duly authorized. Signed, sealed and delivered in the presence of: OPERATOR By: _________________________________ Attest: By: _________________________________ AUGUSTA, GEORGIA By: _________________________________ HARDIE DAVIS, JR., MAYOR Attest: By: _________________________________ LENA J. BONNER, CLERK OF COMMISSION Request for Qualifications Request for Qualifications will be received at this office until Tuesday, October 6, 2020 @ 11:00 a.m. (Opening via ZOOM) for furnishing: ZOOM Meeting ID: 923 0630 6845 - Passcode: 364704 RFQ Item #20-243 Marina and Boat Storage Warehouse Operator for Augusta GA – Recreation and Parks Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706-821-2422). A Pre Qualification Conference will be held on Monday, September 21, 2020, @ 3:00 p.m. via ZOOM Meeting ID: 949 2083 0433 Passcode: 937654 All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, September 22, 2020, @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 27, September 3, 10, 17, 2020 Metro Courier August 27, 2020 Revised: 2/17/2016 OFFICIAL VENDORS Attachment "B"Add 1-3 E-Verify #SAVE Form Original 7 Copies US MARINERS 412 GREENE STREET AUGUSTA, GA 30901 Yes Yes 1111093 Yes Yes Yes OLD TOWN PICKERS DBA 5TH STREET MARINA 261 BROAD STREET AUGUSTA. GA 30901 Yes Yes 1111635 Yes Yes Yes RFQ 20-243 - Marina and Boat Storage Warehouse Operator for Augusta GA – Recreation and Parks Department RFQ Date: Friday, October 16, 2020 @ 11:00 a.m. Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 33 Georgia Procurement Registry: 82 Total packages submitted: 2 Total Noncompliant: Page 1 of 1 US MARINERS 412 GREENE STREET AUGUSTA, GA 30901 OLD TOWN PICKERS DBA 5TH STREET MARINA 261 BROAD STREET AUGUSTA. GA 30901 US MARINERS 412 GREENE STREET AUGUSTA, GA 30901 OLD TOWN PICKERS DBA 5TH STREET MARINA 261 BROAD STREET AUGUSTA. GA 30901 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS 2. Qualifications & Experience (0-5)15 4.3 4.0 65.0 60.0 3. Organization & Approach (0-5)15 3.7 4.7 55.0 70.0 Scope of Services Scope of Services F. Prior experience in marina operation or knowledge of marina operation. G. Experience in performing daily maintenance repairs and upkeep of marina area. (Examples include repair of water lines, simple dock repairs, facility cleaning.) H. Prior sales experience with an emphasis on concessions and gasoline and ability to obtain Class “A” and Class “C” Fuel Operator Certification. I. Ability to perform customer service to marina patrons by providing 24 hour emergency service, on site resident management. J. Demonstrate an ability to coordinate with Recreation and Parks Department with Special Events on the River and an ability to develop a rental plan (canoes, kayaks etc.). (0-5)35 3.7 3.3 128.3 116.7 5. Financial Stability (0-5)5 3.7 4.7 18.3 23.3 6. References (0-5)5 4.3 5.0 21.7 25.0 Within Richmond County 5 10 5 5 50 50 Within CSRA 5 6 0 0 Within Georgia 5 4 0 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0  All Others 5 1 0 0 24.7 26.7 338.3 345.0 8. Presentation by Team (0-5)10 1.7 4.7 16.7 46.7 9. Q&A Response to Panel Questions (0-5)5 2.0 4.7 10.0 23.3 Total Phase 2 - (Total Maximum Ranking 10 - Maximum Weighted Total Possible 75) 3.7 9.3 26.7 70.0 28.3 36.0 365.0 415.0 RFQ 20-243 - Marina and Boat Storage Warehouse Operator for Augusta GA – Recreation and Parks Department Evaluation Committee Meeting: Thursday, October 15, 2020 @ 2:00 p.m. Evaluation Meeting: November 5, 2020 @ 10:00 a.m. Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Vendors Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 425) Phase 1 Ranking of 0-5 (Enter a number value between 0 and Scale 0 (Low) to 5 (High) Weighted Scores 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Procurement DepartmentRepresentative:_____Nancy Williams___________________________________ Procurement Department Completion Date: ________11/20/20________________ Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: _______Cumulative ______________ Date: __11/5/20 Commission Meeting Agenda 1/19/2021 2:00 PM Quintech Maintenance Building Demolition Agreement Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the Quintech Maintenance Building Demolition Agreement with Augusta Regional Airport. Bid Item 20-244 for $20,250.00. Background:Previously used buildings dating back to the 1960’s housing the maintenance department are no longer viable nor being used for the department due to the relocation of maintenance to the North end of the airport. Analysis:In an effort to spur economic growth by the existing leaseholder at the South end of the airport, the demolition of these existing buildings will “clean” up and improve the surrounding area for future use. Financial Impact:$20,250 Alternatives:To Deny Recommendation:Aviation Commission recommends approval of the Quintech Maintenance Building Demolition Agreement. Funds are Available in the Following Accounts: 551081118-5413120 REVIEWED AND APPROVED BY: Cover Memo Cover Memo Invitation to Bid Sealed bids will be received at this office until Tuesday, October 20, 2020 @ 11:00 a.m. via ZOOM Meeting ID: 995 1548 1371 Passcode: 067638 for furnishing for: Bid Item #20-244 Maintenance Building Demolition – Augusta, GA – Augusta Regional Airport Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARC bid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department (706-821-2422). A Pre Proposal Conference will be held on Monday, October 5, 2020, @ 10:00 a.m. via ZOOM. ID No: Meeting ID: 924 7373 5529 Passcode: 067638 All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, October 6, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 10, 17, 24, October 1, 2020 Metro Courier September 10, 2020 OFFICIAL Vendors Attachment "B"E-Verify SAVE Form Addendum 1 Base Price Exceptions COMPLETET DEMOLITION SERVICES 419 CASTLEMAN ROAD CARROLLTON, GA 30116 Yes 424902 Yes Yes $121,720.00 THOMPSON BUILDING WRECKING CO., INC. 631 11TH STREET AUGUSTA, GA 30901 Yes 52554 Yes Yes $24,500.00 MARKS DEMOLITION & ENV GROUP 4704 FULCHER ROAD HEPHZIBAH, GA 30815 Yes 1233266 Yes Yes $35,000.00 LARRY MCCORD LLC DESIGN BUILD 2016 HIGHLAND AVE AUGUSTA, GA 30904 Yes 469967 Yes Yes $113,000.00 G&P CONSTRUCTION 310 BELAIR ROAD NORTH AUGUSTA , SC 29841 Yes 877166 Yes Yes $185,062.00 TAMBERCON, LLC 1835 WEST HILL ROAD LINCOLNTON, GA 30817 Yes No Bus Lic Non-compliant 1428906 Yes Yes $72,166.00 Yes DUNBAR AND DUNBAR CONSTRUCTION 2240 WHEELESS ROAD AUGUSTA, GA 30904 Yes EXEMPT Yes Yes $73,275.00 QUINTECH SOLUTIONS, INC. 2550 LITHONIA WEST DRIVE LITHONIA, GA 30058 Yes 590711 Yes Yes $20,250.00 THE M MITCHELL GROUP 167 WATSON STREET CARROLLTON, GA 30117 Yes 836604 Yes Yes $97,905.50 BATTLE AXE CONSTRUCTION LLC 3500 LENOX ROAD, SUITE 1500 ATLANTA, GA 30326 Yes 1599399 Yes No Non- Compliant $97,000.00 Dexter's Contracting & Hauling 4875 Old Waynesboro Road Hephzibah Ga 30815 Jackson Demolition 397 Anthony St. Schenectady, NC 12308 Total Number Specifications Mailed Out: 26 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 68 Georgia Procuement Registry: 608 Pre-Proposal Conference Attendees: 23 Total Packages Submitted: 12 Total Noncompliant: 3 Bid Item #20-244 Maintenance Building Demolition Augusta, GA Augusta Regional Airport Bid Date: Tuesday, October 20, 2020 @ 11:00 a.m. Late Non-Compliant No Bid Response Page 1 of 1 Commission Meeting Agenda 1/19/2021 2:00 PM 2020 vacation pay for public safety workers Department: Department: Caption: Discuss 2020 vacation pay for public safety workers that are unable to use by the extended deadline due to work demands or staff shortage. (Requested by Commissioner Sean Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM Assigning the honorary road name of Frances Abrams Ross to Dupont Street Department:Information Technology Department Department:Information Technology Department Caption:Motion to approve assigning the honorary road name of Frances Abrams Ross to Dupont Street. Background:Mrs. Ross not only helped maintain the community, she nurtured it with her love and generosity. In doing so she led by example to demonstrate what good neighbors should be doing for each other. Although her love, support and nurturing extended far beyond the Marion Homes neighborhood, she took the greatest pride in helping her immediate community. Analysis:Impact of Honoree: Mrs. Ross made Marion Home her residence in 1968 where she had her last two kids (twins). Mrs. Ross made a strong impact in her new neighborhood for over her fifty three years. Mrs. Ross grew to be a strong force in this small neighborhood. The Abrams-Ross home fed hundreds of people up until her recent death and some of that tradition continues. Mrs.Ross learned the value of giving long ago while growing up on the family farm. She took the food that she was given by her parents who were farmers in Waynesboro GA to feed families who didn't have food. She would pack enough food in her car from her parent's farm and give it to so many families who didn't have much. Mrs. Ross did this as a youth and up until she died. Although cooking was something Frances dearly loved to do, she understood the importance of taking on the role of a community activist to also help her community. She was a dedicated member of Marion Homes. She was one of the first founding membet of the Marion Home Neighborhood Association over 8 years ago. She was on the hospitality committee among other things. She made sure that those suffering from death in the family In the neighborhood were not forgotten. She prepared food to the bereaved and organized some visitations. Geographic Affiliation: The honorary designation request is for Dupont Street because this is where Cover Memo Ms. Ross was an active leader for her community. Living Status: Ms. Ross Died in 2019 Financial Impact:Cost for road signs and Application – WAIVED Alternatives: Recommendation:Approve the honorary designation of Frances Abrams Ross to Dupont Street Funds are Available in the Following Accounts: Cost for placement of honorary road name signs and application - WAIVED REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month – 2:00 p.m. Committee meetings: Second and last Tuesdays of each month – 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) __________ Commission __________ Public Safety Committee __________ Public Services Committee __________ Administrative Services Committee __________ Engineering Services Committee __________ Finance Committee Contact Information for Individual/Presenter Making the Request: Name: ______________________________________________________________ E-Mail Address: ______________________________________________________ Please send this request form to the following address: Ms. Lena J. Bonner Telephone Number: 706-821-1820 Clerk of Commission Fax Number: 706-821-1838 Suite 220 Municipal Building E-Mail Address: nmorawski@augustaga.gov 535 Telfair Street Augusta, GA 30901 Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk’s Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five- minute time limit will be allowed for presentations. X Date of Meeting 1/5/2020 Date of Meeting _____________ Date of Meeting _____________ Date of Meeting _____________ Date of Meeting __________ Date of Meeting _____________ Michele PPearman (IT-GIS) 535 Telfair St. Bldg 2000Address: ____________ ________________________________________________ Telephone Number: ___7________________________________________________ Fax Number: _________________________________________________________ pearman@augustaga.gov Caption/Topic of Discussion to be placed on the Agenda: Honorary naming of Dupont Street in Marion Home Subdivision for Frances Ross GIS- HonoraryRoadNamingForm IT-GIS Division Honorary Road Naming Request Click here for general guidelines Honorary Designations allow citizens the opportunity to honor people that have made significant contributions to the Augusta Richmond County community. Honorary designations can be made in memory of an individual. Honorary road names will be displayed for a ten (10) year period. The sign will then be turned over to the individual that applied for the naming, unless renewed. IT-GIS will only accept a maximum of ten (10) designations per calendar year. Road designations will be determined on a case by case basis Date * Applicant* Property Owner/Other* Mailing Address* Phone Number* Email* Type Of Request * Road Ownership * Applicant Information 12/4/2020 Bill Fennoy for: Valerie Ross Property Owner Other City Augusta State / Province / Region GA Postal / Zip Code 30901 Country Richmond Street Address 429 Dupont Street Address Line 2 7068256898 val-ross@comcast.net Request Information Honorary Name Addition Public Private State Current Road Name* Proposed Honorary Road Name* A) Alternate Honorary Road Name Number of Honorary Road Name Signs* Point of Beginning Point of Ending Reason For Request Dupont Street Frances Abrams Ross AVE 3 Location Of Road 419 Dupont Street 522 Dupont Street Reason For Proposed Request The letter has been submitted prior to this application CourtlandDr DupontSt Fairhope St PollardDr McElmurray Dr µProduced By:Augusta, GA GovernmentInformation Technolgy Department - GIS Division535 Telfair Street Bldg 2000Augusta, GA 309018/6/2020 hf1882108016040Feet \\auggisresv001\gis\003_Projects\1-GIS\_Roads\001_NamingRequests\Rename\2020\DupontToRoss\FrancesRoss.mxd 1 inch = 167 feet Augusta, GA MapAugusta, GA Map Augusta, GA Disclaimer The data represented on this map has been compiled by the bestmethods available. Accuracy is contingent upon the sourceinformation as compiled by various agencies and departments bothinternal and external to the consolidated government of Augusta, GA.Augusta, GA and the companies contracted to develop these dataassume no legal responsibilities for the information or accuracycontained on this map. It is strictly forbidden to sell or reproducethese maps or data for any reason without the written consent of theAugusta-Richmond County Commission. Legend Honorary Name: Dupont St Buildings Honorary Name: Frances Ross Ave Augusta, GA IT-GIS Road Naming Policy: Petition & Honorary Designations Last Updated: August 20th, 2014 Page 14 Honorary Road Name Sign CAPTION Assigning the honorary road name of Frances Abrams Ross to Dupont Street BACKGROUND Mrs. Frances not only helped maintain the community, she nurtured it with her love and generosity. In doing so she led by example to demonstrate what good neighbors should be doing for each other. Although her love, support and nurturing extended far beyond the Marion Homes neighborhood, she took the greatest pride in helping her immediate community. ANALYSIS Impact of Honoree Frances made Marion Home her residence in 1968 where she had her last two kids (twins). Frances made a strong impact in her new neighborhood for over her fifty three years. Frances grew to be a strong force in this small neighborhood. The Abrams-Ross home fed hundreds of people up until her recent death and some of that tradition continues. Frances learned the value of giving long ago while growing up on the family farm. France took the food that she was given by her parents who were farmers in Waynesboro GA to feed families who didn't have food. She would pack enough food in her car from her parent's farm and give it to so many families who didn't have much. Frances did this as a youth and up until she died. Although cooking was something Frances dearly loved to do, she understood the importance of taking on the role of a community activist to also help her community. France was a dedicated member of Marion Homes. She was one of the first founding membet of the Marion Home Neighborhood Association over 8 years ago. She was on the hospitality committee among other things. She made sure that those suffering from death in the family In the neighborhood were not forgotten. She prepared food to the bereaved and organized some visitations. Geographic Affiliation •The honorary designation request is for Dupont Street because this is where Ms. Ross was an active leader for her community. Living Status •Ms. Ross Died in 2019 FINANCIAL IMPACT Cost for road signs and Application – WAIVED FUNDING SOURCES Cost for placement of honorary road name signs and application WAIVED •RECOMMENDATION Approve the honorary designation of Frances Abrams Ross to Dupont Street Friends, family and colleagues of the late France Abrams respectfully request the honor of having the street she lived on In Marion Homes named In her honor. As you read the words in this letter that represent a collective repository of thoughts from many that knew her, it is our hope that you will consider the enduring value of Dupont Street to honor one of the neighborhood's beloved. It is our desire for the street honorary naming to serve not only as a way for us to grow her legacy but to also remind rurrent and future generations the importance of comp0$$ion, genero<ity, advocacy, friendship, activism and Godly love. By naming the street, we feel it will highlight the importance of the enduring vaJue of loving your neighbors and neighborhood. As communication spread about the request to support the street name change, messages flooded In with the kindest words and reminiscent thoughts conoeming the late Mrs. Frances. Atthough, it seemed first instinct for a family member to sit solo and type the letter requesting the name change, it proved to be a task that felt empty and void of much of the personal details that should originate outside the family. As the correspondence chain grew, it became dear this letter needed to reflect the voice of the community. I am privileged to present some of the feelings expressed by so many that knew Mrs. Frances as a humanitarian In so many ways. France Abrams Ross came from a family with a humble, strong O,ristian background and a heart of relentless giving. She was bom to the parents of Lucious and France Abrams in Waynesboro GA. She was the 7th child of 12 children. France learned at a early age the value of serving others. Her parents had one of the biggest farms In Burke County where she learned to work hard, to help otheB and to enjoy a humble life. One of her many duties as a kid was to cook f0< the workers on the farm. She took pride In trying new ways to cook the food that was harvested from the farm. She became one of the best cooks out of the 12 children. Frances learned how to season her food with patient and love. Her love tor cooking became one of her most remembered legacy and a gateway for her to give to so many people. Later in life Frances would find that cooking was one of the ways in which she could show her love and compassion to others. Through cooking she could also demonstrate things such as Godly love, family values and understanding. Especially today, it is so Important to recognize positive people who accept the challenge of maintaining our communities, Mrs. Frances not only helped maintain the community, she nurtured it with her love and generosity. In doing so she led by example to demonstrate what good neighbors should be doing for each other. Although her love, support and nurturing extended far beyond the Marion Homes neighborhood, she took the greatest pride in helping her Immediate community. Mrs. Frances was a family oriented person, a busine5,s owner, teacher, nurse, missionary, community activist, baker e.xtraordinaire, friend and mother to many who needed one. Family was a top priority for Mrs. Frances, but she also understood the value of loving others and giving to her community, often purposely done without recognition. Even during her childrearing years when she helped run the family fish market Mrs. Frances found time to care about others. Before the food bank was popular, Frances was packing food to give to those Who didn't have any, When home health programs wor• not feasible for those she knew, Frances would either take friends, family and neighbors into her home to care for them when they were too ill to care for themself. If that was not possible, she would arrange some assistance. She has been known to offer financial assistance to students who did not have enough money when in college. She would take neighbors on errands to pay bills and cook for them when sick. Frances has helped raise many more children than her own. She has taught countless people how to cook. In retroopect, ,he wa< not teaching people how to cook but how to love others by sharing a good meal. years passed by Mrs. Franoes kept the tradition of having family gatherings in her neighborhood in which the number of friends and community members often exceeded the number of family members. Mrs. Frances knew the importance of making others feel like family. She knew the value of staying in touch with her neighbors. Frances decided long ago Marion Homes is where she would plant roots and those roots would impact many around her. France moved to the city of Augusta In 1968 where she lived on 12th Street and raised her first two children. France made Marion Home her =idence in 1968 where she had her last two kids (twins). Frances made a strong impact in her new neighborhood for over her fifty three years. Frances grew to be a strong force in this small neighborhood. Over the fiftyMthree years in Marion Home, France's house was the neighborhood HOME to many. She provid'ed a place for family, friends and neighbors to be fed, nurtured, and unite. Always giving of her time, talent. wisdom and food. France bonded with the community, the children and many lo<al visitors in her new neighborhood. 429 Dupont was a home to so many children and adult who needed a loving home. The Abrams-Ross home fed hundreds of people up until her recent death and some of that tradition continues. Frances learned the value of giving long ago while growing up on the family farm. France took the food that she was given by her parents who were farmers in Waynesboro GA to feed families who didn't have food. She would pack enough food in her car from her parent's farm and give it to so many families who didn't have much. Frances did this as a youth and up until she died. She maintained the tradition of sharing the food from the family farm with neighbors and those in need. The fresh vegetable out of the garden and meat off the farm fe«I hundreds of families in Marion Home and so many others. Although c:ookin.g was something Frances dearly loved to do, she understood the importance of taking on the role of a community activist to also help her community. France was a dedicated member of Marion Homes. She was one of the first founding membetS of the Marion Home Neighborhood Association over 8 years ago. She was on the hospitality committee among other things. She made sure that those suffering from death in the family In the neighbomood were not forgotten. She prepared food to the bereaved and organized some visitations. Frances learned to stay on top of local politics to ensure the community she loved received the necessary improvements, care and attention it needed and deserved. She would host executive meetings in her home while often cooking something for the occasion. The love she felt for her community was definitely felt through her activism and heartfelt love for her neighbors. She was a pillar in the community. She was the example of "it takes a village". She helped in e,ery way that people needed it. Even in her' senior' years Franoes wanted oontinue to grow so she c:oold help her community even more. Before her death Frances had started taking outreach mlnist,y classes so she could spread the word of God. No other role model Is more dese,ving of Dupont Street to be in their Honor. Frana,s represented everything that Marion Homes stands for for .. Commun ity, Strength and love. Although she cannot be replaced, this is a wonderful way to continue the legacy of Mrs . Frances. We believe that naming the street after Mrs. France $Upports the goal of creating lifelong relationships within the neighborood. That In tum creates emotioNJ ties and pride in Marion Homes, with people that understand the Importance of preserving the community. Rea,gnltion like thi$ only setve to leverage stl'onger ties among residents who wlll honor her legacy by continuing he< great worl<s In the community by caring and supporting their neighbors and neighborhood. PM: Dupont Street From: val•ross (val-ross@comcast.net) To: dlahobdb<@yahoo.com Date: Sunday, June 1◄, 2020, 07:23 AM EDT Sent rrom myV&l'IZon, Samsung �smartphone -Oliginal ._ge-From; Greg DonaldSon <gpdonal@ho<moi.<Xll'll>DalB: 5128/20 7:49AM (GMT-05:00)To: val-to$s@comcasl.netSubjea: Dupont Street Name Change To whom It may concern, I have not problem with Dupont St for France Abrams Ross. Property owner of S06 Dupont St. Sincerely, Greg Donaldson Please provide any information regarding the meeting held with possible investor in Marlon Homes. 111 CynthiaWmon Mey, 30, 2020 To Whom l Mey Concern, My name is Cynlhia W_, and I am Ct1'1'9nlfy lhe-ol-homeo in 1l1e Marlon Homee Conw,,unlty. I -.Id lb to-Ovf'<ri street In Honorol a�-• Fraice& Abrams-Roos who- a plllar in lhe conwnunlty. I own 1l>e -aU33 DuPonlStreet •Para,!# 061·2· 069-00-0and 137Mcenurray Stieet. Pan:ehl(J81-277--00-0 Sincerely, c....:tlf....1v� Cfi,iliaw....., To: Whom this may concern: May31,2020 From: Cotev John<on Sr. (F°'""" Commissioner Aueusta-Rid,mood Countv) and former =ident of M1rion Home5. 2222 Woodlillld Avenue AU&U$13, GA 30904 Please e,coept: this letter as a show of my support in renaming the street known as Dupont street in honor of the late Mrs. Frands Abrams Ro$S. Francis was a pillar in the Marion Homes netghbomood. She dedicated manv-vean on fighting for much-needed Improvements in the t.imng infrastrucllJr,, and inadequate storm drainage syrtem. As a resu�, the Infrastructure and storm drainage has been Improved along with sidewalks for a m0te pedestrien friendty community. She took pride in her neighborhood and dec:Jtcated hersetf to make It cleaner, Hfer, more resUlent place to Nve. Therefore, It befitting to honor her and he< hard WC<1c to this nell!hbomood for Dupont street In he< honor. If there should be anv furtller questions I can be readM!d at 706-284--8878. Sincerely, CJ} v0_ Corev Johnson Sr. Commission Meeting Agenda 1/19/2021 2:00 PM Permission to Prepare Revisions to Roads and Addressing Ordinance Department:Information Technology Department Department:Information Technology Department Caption:Motion to approve permission for Augusta Information Technology to work with the Augusta Law Department to revise Title 8, Article 2 of the City Code (Roads and Addressing Ordinance) for clarity and conformance with best practices. Background:Title 8, Article 2 of the City Code regulates road naming and address assignment within Augusta, Georgia. This Roads and Addressing Ordinance was last revised by Ordinance #7460 in 2014. The 2014 revisions assigned overall authority and responsibility for addressing to the GIS division of the Information Technology Department. Addressing is an essential public safety and business concern for Augusta. Response times for emergency services depend on first responders’ ability to quickly locate those in need. Confusing addresses can impair postal service, delay general delivery of goods and services, and make it hard for the public to locate businesses. Augusta’s standards are intended to create a system of unique addresses throughout the community. Analysis:Information Technology requests permission to work with the Augusta Law Department to prepare revisions to the current Roads and Addressing Ordinance. The anticipated revisions would clarify the road naming and addressing standards to reduce confusion and further improve consistency. They would also ensure Augusta’s addressing standards remain in line with national addressing standards and best practices. In addition, the anticipated revisions would modify the current petition process for road renaming. Road renaming can introduce addressing problems and create hardship for affected residents and businesses. Ordinance revisions could make this process clearer and make honorary designations more appealing as an alternative. If the Commission gives permission to prepare revisions, Information Technology will work with the Law Cover Memo Department to prepare a draft ordinance and present it to the Commission for consideration. Financial Impact:Not applicable. Alternatives:Do not give permission for the revisions to be prepared and maintain the Roads and Addressing Ordinance as it currently stands. Recommendation:Approve permission for Augusta Information Technology to work with the Augusta Law Department to revise Title 8, Article 2 of the City Code (Roads and Addressing Ordinance) for clarity and conformance with best practices. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM 2019 Audit Report Department:Finance Department:Finance Caption:Presentation by Mauldin & Jenkins of the results of the 2019 Financial Audit. Background: Analysis: Financial Impact: Alternatives: Recommendation:Receive as information Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Presented by: Miller Edwards Augusta, Georgia Financial & Compliance Audit -December 31, 2019 1 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Purpose of Today’s Presentation Overview of: Engagement Team and Firm Information Comprehensive Annual Financial Report Audit Opinion (Financial / Compliance) Financial Statements Highlights Other Audit Communications Management Points / Recommendations Other Matters (New Standards) 2 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Engagement Team = Large Regional Firm 1)Albany 2)Atlanta 3)Macon 4)Savannah 5)Columbia (SC) 6)Chattanooga (TN) 7)Birmingham (AL) 8)Bradenton (FL) Founded ~ 1918 ---330 Personnel. Top 100 Firm in USA. Based in Georgia. 3 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2017 3 Outsourcing: Healthcare Reimbursements, and Billing Services; Client Accounting Services IT Services = Security Risk Assessments, Firewall Reviews, Cybersecurity Assessments. Attestation & Assurance: Audits = Financial, Compliance, Performance, Forensic; Reviews; Compilations; Agreed-Upon Eng. Tax Preparation and Consulting Business Advisory Litigation Support Services: Entertainment Healthcare Higher Education Individuals, Estates & Trusts Insurance Manufacturing, Distribution, Retail Professional Services Government Financial Institutions Non-Profit Agricultural Closely Held Businesses Construction and Real Estate Employee Benefit Plans Industries: Services & Industries 4 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Governments Served Over 105,000 hours of service annually (30% of Firm practice). Approximately 500 state and local governments currently served, including: o 126 Cities --57 Counties --62 BOE’s o 100 Water/Sewer --25 Airports. GFOA Certificate received by ~131 clients. 5 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Similar Governments Served Athens-Clarke Aiken (SC) Albany Alpharetta Beaufort (SC) Bradenton (FL) Beaufort Co. (SC) Berkeley Co. (SC) Chatham Co. Clayton Co. DeKalb Co. Columbus-Muscogee Griffin Gulfport (MS) Naples (FL) Peachtree City Pensacola Gwinnett Co. Hamilton Co. (TN) Henry Co. Newton Co. Orange Co. (NC) Macon-Bibb Rock Hill (SC) Roswell Sandy Springs Savannah Tuscaloosa (AL) Paulding Co. Rockdale Co. Spalding Co. Walton Co. Whitfield Co. Augusta-Richmond Bristol (TN) Brunswick Charleston (SC) Decatur Dunwoody Douglas Co. Dougherty Co. Floyd Co. Forsyth Co. Greenville Co. (SC) 6 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Audit Opinion Augusta = responsible for financial statements. M&J = to express an opinion. Auditing Standards = GAS Clean Opinion = Financial Statements -The financial statements of Augusta, Georgia are considered to present fairly, in all material respects …... Federal Pgms. of ~$27.6M with 1 Major Programs (DOT) = ~$15.3M - Complied, in all material respects, with requirements that could have a direct and material effect on Augusta’s major federal program…… 7 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Award for CAFR Augusta has prepared a Comprehensive Annual Financial Report (CAFR) for past 5 Years. Awarded Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA). 8 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Entity-Wide Financial Statements •$2.10 billion = total assets •$1.50 billion = capital assets, net of A/D •$ 950 million = total liabilities •$1.15 billion = net position (or equity) •$495 million = revenues •$433 million = expenses •$ 62 million = result Amounts Do not Include the Pension Trust Funds and Agency Funds and GMEBS Amounts 9 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Entity-Wide Financial Statements •$62 million = Revenues Less Expenses Add: •$53 million = Depreciation Expense •$49 million = Increase in Long-Term Debts Less: •$133 million = Purchase of Capital Assets ($11/Mo) = $31 million = Net Cash Inflows 10 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 General Fund Financial Statements •$ 52.8 million = total assets •$ 13.6 million = total liabilities •$ 39.2 million = fund balance (3.0 months = 90 days) •$ 34.3 million = unassigned (2.5 months = 79 days) •$161.6 million = revenues & other sources •$158.2 million = expenditures & other uses •$ 3.4 million = net increase in fund balance 11 AUGUSTA, GEORGIA General Fund Revenues 12 AUGUSTA, GEORGIA General Fund Expenditures 13 AUGUSTA, GEORGIA 14 AUGUSTA, GEORGIA 15 AUGUSTA, GEORGIA 16 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Special Sales Tax Phase 7 Fin. Stmts •$44.2 million = total assets •$2.4 million = total liabilities •$41.8 million = fund balance •$42.1 million = revenues & other sources •$46.2 million = expenditures & transfers •$4.1 million = decrease in fund balance 17 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Fire Protection Financial Statements •$23.1 million = total assets •$2.1 million = total liabilities & def. inflows •$21.0 million = fund balance •$30.9 million = revenues & other sources •$28.3 million = expenditures •$2.6 million = increase in fund balance 18 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Water / Sewer Utilities Financial Statements •$699 million = total assets o $569 million = capital assets, net of A/D •$516 million = total liabilities •$183 million = net position (or equity) •$ 99 million = total revenues & other sources •$ 91 million = total expenses & other uses •$ 8 million = increase in net position 19 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Regional Airport Financial Statements •$138 million = total assets o $100 million = capital assets, net of A/D •$ 25 million = total liabilities •$113 million = net position (or equity) •$ 35 million = total revenues (w/ $17 M contributions) •$ 18 million = total expenses & other uses •$ 17 million = increase in net position 20 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Garbage Collection Financial Statements •$23.4 million = total assets o $4.6 million = capital assets, net of A/D •$ 1.6 million = total liabilities •$21.8 million = net position (or equity) •$21.1 million = total revenues & other sources •$19.8 million = total expenses & other uses •$ 1.3 million = increase in net position 21 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Stormwater Financial Statements •$18.7 million = total assets o $12.5 million = capital assets, net of A/D •$ 2.9 million = total liabilities •$15.8 million = net position (or equity) •$13.7 million = total revenues •$12.9 million = total expenses •$ 800 thousand = increase in net position 22 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Pension Trust Funds & OPEB Funds Currently Provided Long-Term Liability Net Liability Percentage Funded 1945 Plan $5,974,000 $7,677,000 $1,703,000 77.8% 1949 Plan $73,767,000 $88,124,000 $14,357,000 83.7% GMEBS Plan $165,164,000 $217,243,000 $52,079,000 76.0% OPEB Plan $ ---- $155,593,000 $155,593,000 ----% Pension Trust Funds The above pension trust funds do not include 2 closed plans known as the City’s Employees’ Pension Plan and the 1998 Plan. 23 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Other Communications We are required to present information relative to the audit process and its results. Significant areas addressed in our reports: •Judgments & estimates; •Audit adjustments; •Independence; •Other. 24 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Management Points / Recommendations 1)Old outstanding checks at Sheriff’s Office. -Potentially unclaimed property to be remitted to the State of Georgia. 2)Excess funds in the Magistrate / Civil Court and Probate Court. -Excess funds of approximately $133,500. -Unresolved ? Consult legal counsel. 25 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Management Points / Recommendations 3)Deficits at Special Revenue Funds -$2,297,856 -Special Assessment Fund (Streetlights) -$782,294 -Convention Center Fund -$1,589,291 -Housing & Neighborhood Development Fund We recommend addressing the deficits and interfund amounts via increase in respective revenues and, or transfers of funds from another fund source. 26 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Management Points / Recommendations 4)Segregation of Duties -Overlapping duties being performed at the Probate Court and Civil & Magistrate Courts. -Single individual performs most accounting duties, receives mail, prepares deposits of receipts of funds, and reconciles bank statements. -No formal review of the reconciliations. 4)Petty Cash -Existence of large petty cash accounts. 27 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Management Points / Recommendations 5)Maintaining Capital Assets -Tremendous amount of activity that needs more attention with interim accounting and adjustments to provide for a more timely and proper close. 6)Petty Cash -Existence of large petty cash accounts across various departments and constitutional offices. Decision of proper levels of petty cash should be considered, determined and implemented. 28 AUGUSTA, GEORGIA Financial & Compliance Audit December 31, 2019 Other Matters New Financial Reporting GASB Standards -#84 -Fiduciary Activities (2020) -#88 –Debt Disclosures (2020) -#89 -Accounting for Construction Period Interest (2021) -#87 -Lease Accounting (2022) -#91 -Accounting for Conduit Debt (2022) -6 other standards to be effective in several years. Augusta, Georgia Financial & Compliance Audit -December 31, 2019 Presented by: Miller Edwards Commission Meeting Agenda 1/19/2021 2:00 PM Board of Elections Grant Award Department: Department: Caption:Motion to approve acceptance of Center for Tech and Civic Life grant award to Augusta-Richmond County in the amount of $284,650.00 and authorize the Mayor to execute all documents pertaining to the grant award. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM Tax Assessors Dept. of Revenue Certification Adjustments Department:Board of Assessors Office Department:Board of Assessors Office Caption:Consider request from the Board of Assessors to recover/maintain funding for the Dept. of Revenue Certification Adjustment Staff Development Initiative. Background:THE ORIGINAL INITIATIVE WAS INTRODUCED IN 2007 BY FORMER CHIEF APPRAISER CALVIN HICKS UNDER THE TITLE OF CAREER TRACKING. IN 2013, THE INITIATIVE WAS APPROVED THROUGH THE HUMAN RESOURCES PROCESS AND SIGNED BY THE ADMINISTRATOR AND HR, WITH THE CAVEAT THAT THE TAX ASSESSORS OFFICE ELIMINATE ALL PART- TIME POSITIONS. FUNDING WAS NOT PROVIDED. IN 2015, THE INITIATIVE RECEIVED FUNDING. IN 2020, THE BOARD OF ASSESSORS RELINQUISHED A FULL- TIME POSITION, INCLUDING BENEFITS, WITH THE APPROVAL OF THE COUNTY COMMISSION TO MAINTAIN THE INITIATIVE'S LEVEL OF FUNDING. IN 2021, CURRENT BUDGET, THE FUNDING SOURCE WAS COMPLETELY ELIMINATED. Analysis:THE DOR CERTIFICATION ADJUSTMENT INITIATIVE WAS DEFUNDED AND THE BOARD OF ASSESSORS IS SEEKING THE COMMISSION APPROVAL TO REINSTATE THE PROGRAM WITH FUNDING IN THE TAX ASSESSORS OFFICE BUDGET. Financial Impact:FUNDING FOR THE DOR CERTIFICATION ADJUSTMENT INITIATIVE AT $75,000 FROM 2021 APPROVED SALARIES (APPROX. $53,000) AND 2020 YEAR END TAX ASSESSORS GL BUDGET, ENDING DECEMBER 31,2020, AT APPROXIMATELY $148,700. Alternatives:2021 CONTINGENCY Cover Memo Recommendation:REINSTATE THE 2021 FUNDING FOR THE DOR CERTIFICATION ADJUSTMENT INITIATIVE, APPROVED BY THE BOARD OF ASSESSORS ON DECEMBER 16, 2020. Funds are Available in the Following Accounts: $75,000 Notes:remaining funds in 2020 budget is not a funding source for current year. forwarded by finance for consideration- dbw REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM Presentation by Administrator Donald on the Augusta, GA COVID-19 path forward plan. Department:Administration Department:Administration Caption:Presentation by Administrator Donald on the Augusta, GA COVID-19 path forward plan. Authorize the Administrator to move forward with implementing the COVID-19 plan. Background:On December 28, 2020, Administrator Donald brought together a group of key personnel to discuss the government's needs in order to determine a path forward as COVID-19 continues to impact the community. The group was divided into small working groups to address four major categories: City Guidelines; Operations; Vaccinations; and Education and Enforcement. Each group developed a section of the plan being presented today, and the entire group provided guidance and recommendations. The resulting plan provides a comprehensive strategy for employees and the community to safely operate during the COVID-19 pandemic. A printed copy of the draft document will be provided for Mayor Davis and the Commission. Analysis:N/A Financial Impact:None Alternatives:N/A Recommendation:Accept the recommendations made by Administrator Donald and authorize him to implement the COVID-19 path forward plan. Funds are Available in the Following Accounts: N/A Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 1/19/2021 2:00 PM Resolution for SPLOST 8 referendum Department:Administration Department:Administration Caption:Motion to approve resolution requesting the Augusta-Richmond County Board of Elections to place the approved SPLOST 8 Package on the ballot for the March 16, 2021 election. (Deferred from the Commission January 6, 2021) Background:The list of Projects for SPLOST phase 8 was approved by the Augusta Commission on December 8, 2020. Analysis: Financial Impact: Alternatives: Recommendation:approve resolution Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo A REFERENDUM RESOLUTION TO REIMPOSE A SPECIAL ONE PERCENT SALES AND USE TAX, SUBJECT TO REFERENDUM APPROVAL; TO REGULATE AND PROVIDE FOR THE CALLING OF AN ELECTION AND TO CALL AN ELECTION TO DETERMINE THE REIMPOSITION OR NON-REIMPOSITION OF THE SALES AND USE TAX; TO SPECIFY THE PURPOSES FOR WHICH THE PROCEEDS OF THE SALES AND USE TAX ARE TO BE USED AND MAY BE EXPENDED; TO SPECIFY THE ESTIMATED COST OF THE PROJECTS THAT WILL BE FUNDED FROM THE PROCEEDS OF THE SALES AND USE TAX; TO SPECIFY THE MAXIMUM AMOUNT OF REVENUE TO BE RAISED BY THE SALES AND USE TAX; TO AUTHORIZE THE ISSUANCE OF $30,000,000 IN AGGREGATE PRINCIPAL AMOUNT OF GENERAL OBLIGATION DEBT OF AUGUSTA, GEORGIA IN CONJUNCTION WITH THE REIMPOSITION OF THE SALES AND USE TAX; TO SPECIFY THE PURPOSE FOR WHICH THE DEBT IS TO BE ISSUED, THE MAXIMUM INTEREST RATE OR RATES THAT SUCH DEBT IS TO BEAR, AND THE AMOUNT OF PRINCIPAL TO BE PAID IN EACH YEAR DURING THE LIFE OF SUCH DEBT; TO PROVIDE FOR THE LEVY AND COLLECTION OF AD VALOREM TAXES TO SERVICE SUCH DEBT, TO THE EXTENT THE PROCEEDS OF THE SALES AND USE TAX ARE NOT SUFFICIENT FOR SUCH PURPOSE; AND FOR OTHER PURPOSES. WHEREAS, the Augusta-Richmond County Commission (the “Commission”) is the governing authority of Augusta, Georgia (“Augusta”), a political subdivision and a consolidated city-county government created and existing under the laws of the State of Georgia, and is charged with the duties of levying taxes, contracting debts, and managing the affairs of Augusta; and WHEREAS, Augusta and the City of Blythe, Georgia (“Blythe”) and the City of Hephzibah (“Hephzibah”) (each a “City” and collectively the “Cities”) deem it to be in the best interest of the special district of Richmond County (which includes the geographic areas within Augusta and the Cities) created by Section 48-8-110.1(a) of the Official Code of Georgia Annotated (the “Special District”) to improve public services in the Special District by carrying out the hereinafter described capital outlay projects, and, accordingly, Augusta and the Cities have entered into an Intergovernmental Sales Tax Agreement (the “Contract”), dated as of December 1, 2020, which provides for the following capital outlay projects in the following estimated amounts: (a) Projects to be owned or operated or both by Augusta or by one or more local authorities within the Special District pursuant to intergovernmental contracts with Augusta (the “Augusta Projects”), as follows: (1) Public Safety, including Facilities, Equipment, and Vehicles - $23,435,000, (2) Quality of Life, including Parks and Recreation Facilities and James Brown Arena Project -$65,850,000, -2- (3) Infrastructure and Facilities, including Road, Street, Bridge, and Drainage Improvements - $78,500,000, (4) Government Facilities, including New Fleet Maintenance Facility and Improvements to Juvenile Court, Fire Stations, and Other Facilities - $18,000,000, and (5) Economic Development, including Retail and Industrial Recruitment Projects, Blight Mitigation, Depot Project, and Cyber Center Parking Deck Acquisition - $46,500,000, and additional estimated costs allocable to all such projects specified in subparagraphs (1) through (5) above, as follows: (i) Sales Tax Program and Project Administration - $5,000,000, and (ii) Interest Expense on Obligations Issued to Finance Projects - $4,000,000; (b) Projects to be owned or operated or both by Blythe (the “Blythe Projects”), as follows: (1) Public Safety Equipment and Vehicles - $200,000, (2) Road and Street Improvements - $250,000, (3) Water System Improvements - $300,000, (4) Stormwater Collection System Improvements - $150,000, (5) Rehabilitation of Blighted Properties - $100,000, (6) Parks and Recreation - $300,000, (7) Library Improvements - $50,000, and (8) Facilities Equipment/Systems Replacement - $150,000; and (c) Projects to be owned or operated or both by Hephzibah (the “Hephzibah Projects”), as follows: (1) Town Center with City Hall - $2,000,000 (2) Public Safety Equipment and Vehicles - $420,000, (3) Public Safety Training Center - $900,000, (4) Parks and Recreation - $1,700,000, (5) Cemetery Expansion - $150,000, (6) Road and Street Improvements - $1,500,000, (7) Utility Vehicles and Equipment - $130,000, and (8) Water and Sewer System Improvements - $700,000. WHEREAS, Augusta and the Cities have estimated the maximum cost of the projects described above to be $250,285,000, the components of which are: (1) the Augusta Projects - $241,285,000, (2) the Blythe Projects - $1,500,000, and (3) the Hephzibah Projects - $7,500,000; and WHEREAS, the Commission has determined that Augusta should issue its general obligation debt (in the form of general obligation bonds, promissory notes, or other instruments, -3- as the Commission may approve) in the aggregate principal amount of $30,000,000 in conjunction with the reimposition of the sales and use tax, to be payable first from the separate account in which are placed the proceeds received by Augusta from the sales and use tax and then from the general funds of Augusta, for the purpose of providing funds to pay the cost of any one or more of the Augusta Projects to enable Augusta to complete such capital outlay projects before the sales and use tax is collected; and WHEREAS, under the Constitution and laws of the State of Georgia, it is necessary to submit to the qualified voters of Richmond County the question of whether or not a special one percent sales and use tax should be reimposed for the purposes described above, which proposal, if approved by the voters, shall also constitute approval of the issuance of general obligation debt of Augusta in the aggregate principal amount of $30,000,000 for any one or more of the Augusta Projects; NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County Commission, and it is hereby resolved by authority of the same, as follows: Section 1. There is hereby reimposed within the Special District a special sales and use tax at the rate of one percent, upon the termination of the special one percent sales and use tax presently in effect, pursuant to Part 1 of Article 3 of Chapter 8 of Title 48 of the Official Code of Georgia Annotated, subject to approval by a majority of the qualified voters residing within the territorial limits of Richmond County voting in the referendum called in Section 2 hereof, for the raising of not more than $250,285,000 for the purpose of providing funds to pay the costs of the hereinafter described capital outlay projects pursuant to the Contract: (1) the Augusta Projects, at an estimated maximum cost of $241,285,000; (2) the Blythe Projects, at an estimated maximum cost of $1,500,000; and (3) the Hephzibah Projects, at an estimated maximum cost of $7,500,000. Section 2. There is hereby authorized to be called and there is hereby called an election to be held in all the precincts in Richmond County, on the 16th day of March 2021, for the purpose of submitting to the qualified voters of Richmond County the question of whether or not a special one percent sales and use tax should be reimposed within the Special District, upon the termination of the special one percent sales and use tax presently in effect, for the raising of not more than $250,285,000 for the purpose of providing funds to pay the costs of the hereinafter described capital outlay projects pursuant to the Contract: (a) the Augusta Projects, at an estimated maximum cost of $241,285,000, (b) the Blythe Projects, at an estimated maximum cost of $1,500,000, and (c) the Hephzibah Projects, at an estimated maximum cost of $7,500,000. Section 3. If the reimposition of the sales and use tax is approved by the voters in the referendum called in Section 2 hereof, such vote shall also constitute approval of the issuance of general obligation debt (in the form of general obligation bonds, promissory notes, or other instruments, as the Commission may approve) of Augusta in the aggregate principal amount of $30,000,000 in conjunction with the reimposition of the sales and use tax, to be payable first from the separate account in which are placed the proceeds received by Augusta from the sales and use tax and then from the general funds of Augusta, for the purpose of providing funds to pay the costs of any one or more of the Augusta Projects. Such general obligation debt, if so -4- authorized, shall be dated as of the date of delivery or such other date(s) as the Commission may approve, shall be in such denomination or denominations as the Commission may approve, and shall bear interest from date at such rate or rates as the Commission may approve but not exceeding five percent (5.00%) per annum in any year. All interest shall be payable semiannually on April 1 and October 1 in each year, beginning October 1, 2021, and the principal shall mature (by scheduled maturity or by mandatory redemption, as the Commission may approve) on the dates and in the amounts as follows: October 1 of the Year Amount 2024 $15,000,000 2025 15,000,000 The general obligation debt may be issued in one or more series, and on one or more dates of issuance as the Commission may approve; provided, however, that the aggregate principal amount of such general obligation debt shall not exceed $15,000,000. The general obligation debt may be made subject to redemption prior to maturity, to the extent permitted by law, upon terms and conditions to be determined by the Commission. Part of the proceeds of the sales and use tax will be used for payment of general obligation debt issued in conjunction with the reimposition of the sales and use tax, and the remaining proceeds of the sales and use tax will be used to fund the capital outlay projects specified herein to the extent such capital outlay projects have not been funded with proceeds of such general obligation debt. Section 4. The ballot to be used in the election shall have written or printed thereon the question to be determined by the voters, to-wit: “Shall a special 1 percent sales and use tax be reimposed in the special district of Richmond County, upon the termination of the special one percent sales and use tax presently in effect, for the raising of not more than $250,285,000 for the following purposes pursuant to an Intergovernmental Sales Tax Agreement, dated as of December 1, 2020, among Augusta, Georgia (“Augusta”), the City of Blythe, Georgia (“Blythe”), and the City of Hephzibah (“Hephzibah”): (a) capital outlay projects, which are estimated to cost $241,285,000, to be owned or operated or both by Augusta or by one or more local authorities within such special district pursuant to intergovernmental contracts with Augusta (the “Augusta Projects”): (1) Public Safety, including Facilities, Equipment, and Vehicles, (2) Quality of Life, including Parks and Recreation Facilities and James Brown Arena Project, (3) Infrastructure and Facilities, including Road, Street, Bridge, and Drainage Improvements, (4) Government Facilities, including New Fleet Maintenance Facility and Improvements to Juvenile Court, Fire Stations, and Other Facilities, and (5) Economic Development, including Retail and Industrial Recruitment Projects, Blight Mitigation, Depot Project, and Cyber Center Parking Deck Acquisition; (b) capital outlay projects, which are estimated to cost $1,500,000, to be owned or operated or both by Blythe: (1) Public Safety Equipment and Vehicles, (2) Road and Street Improvements, (3) Water System -5- Improvements, (4) Stormwater Collection System Improvements, (5) Rehabilitation of Blighted Properties, (6) Parks and Recreation, (7) Library Improvements, and (8) Facilities Equipment/Systems Replacement; and (c) capital outlay projects, which are estimated to cost $7,500,000, to be owned or operated or both by Hephzibah: (1) Town Center with City Hall, (2) Public Safety Equipment and Vehicles, (3) Public Safety Training Center, (4) Parks and Recreation, Cemetery Expansion, (6) Road and Street Improvements, (7) Utility Vehicles and Equipment, and (8) Water and Sewer System Improvements?” The ballot shall also have written or printed thereon, following the question set forth above, the following: “If reimposition of the tax is approved by the voters, such vote shall also constitute approval of the issuance of general obligation debt of Augusta, Georgia in the principal amount of $30,000,000 for the purpose of any one or more of the Augusta Projects.” The ballot shall have printed thereon the word “YES” and the word “NO” in order that each voter may vote in either the affirmative or the negative as to the question propounded. The polls in each of the precincts within Richmond County shall be opened at 7:00 a.m. and closed at 7:00 p.m. on the day fixed for the election, and the election shall be held at the regular and established places for holding elections in Richmond County. The election shall be held in accordance and in conformity with the Constitution and laws of the United States of America and of the State of Georgia. Section 5. The Clerk of Commission of Augusta is hereby ordered and directed forthwith to furnish the Superintendent of Elections of Richmond County with a duly certified copy of this resolution in order that the Superintendent of Elections may take such action in the premises as provided by law. Section 6. Any brochures, listings, or other advertisements issued by the Commission or by any other person, firm, corporation, or association with the knowledge and consent of the Commission shall be deemed to be a statement of intention of the Commission concerning the use of the bond funds or interest received from such bond funds that have been invested. Section 7. The following notice shall be incorporated into the call of the election by the Superintendent of Elections: -6- NOTICE OF SALES AND USE TAX ELECTION TO THE QUALIFIED VOTERS OF RICHMOND COUNTY YOU ARE HEREBY NOTIFIED that on the 16th day of March 2021, an election will be held in all of the precincts of Richmond County. At the election there will be submitted to the qualified voters of Richmond County for their determination the question of whether or not a special one percent sales and use tax should be reimposed within the special district of Richmond County, upon the termination of the special one percent sales and use tax presently in effect, for the raising of not more than $250,285,000 for the purpose of providing funds to pay, pursuant to an Intergovernmental Sales Tax Agreement, dated as of December 1, 2020, among Augusta, Georgia (“Augusta”), the City of Blythe, Georgia (“Blythe”), and the City of Hephzibah (“Hephzibah”), the costs of the hereinafter described capital outlay projects: (a) Projects to be owned or operated or both by Augusta or by one or more local authorities within the Special District pursuant to intergovernmental contracts with Augusta (the “Augusta Projects”), as follows: (1) Public Safety, including Facilities, Equipment, and Vehicles - $23,435,000, (2) Quality of Life, including Parks and Recreation Facilities and James Brown Arena Project -$65,850,000, (3) Infrastructure and Facilities, including Road, Street, Bridge, and Drainage Improvements - $78,500,000, (4) Government Facilities, including New Fleet Maintenance Facility and Improvements to Juvenile Court, Fire Stations, and Other Facilities - $18,000,000, and (5) Economic Development, including Retail and Industrial Recruitment Projects, Blight Mitigation, Depot Project, and Cyber Center Parking Deck Acquisition - $46,500,000, and additional estimated costs allocable to all such projects specified in subparagraphs (1) through (5) above, as follows: (i) Sales Tax Program and Project Administration - $5,000,000, and (ii) Interest Expense on Obligations Issued to Finance Projects - $4,000,000; (b) Projects to be owned or operated or both by Blythe, as follows: (1) Public Safety Equipment and Vehicles - $200,000, (2) Road and Street Improvements - $250,000, (3) Water System Improvements - $300,000, (4) Stormwater Collection System Improvements - $150,000, (5) Rehabilitation of Blighted Properties - $100,000, (6) Parks and Recreation - $300,000, (7) Library Improvements - $50,000, and (8) Facilities Equipment/Systems Replacement - $150,000; and -7- (c) Projects to be owned or operated or both by Hephzibah, as follows: (1) Town Center with City Hall - $2,000,000 (2) Public Safety Equipment and Vehicles - $420,000, (3) Public Safety Training Center - $900,000, (4) Parks and Recreation - $1,700,000, (5) Cemetery Expansion - $150,000, (6) Road and Street Improvements - $1,500,000, (7) Utility Vehicles and Equipment - $130,000, and (8) Water and Sewer System Improvements - $700,000. If the reimposition of the sales and use tax is approved by the voters in the referendum described in this notice, such vote shall also constitute approval of the issuance of general obligation debt (in the form of general obligation bonds, promissory notes, or other instruments, as the Augusta-Richmond County Commission (the “Commission”) may approve) of Augusta in the aggregate principal amount of $30,000,000 in conjunction with the reimposition of the sales and use tax, to be payable first from the separate account in which are placed the proceeds received by Augusta from the sales and use tax and then from the general funds of Augusta, for the purpose of providing funds to pay the costs of any one or more of the Augusta Projects. Such general obligation debt, if so authorized, shall be dated as of the date of delivery or such other date(s) as the Commission may approve, shall be in such denomination or denominations as the Commission may approve, shall bear interest from date at such rate or rates as the Commission may approve but not exceeding five percent (5.00%) per annum in any year, and shall provide for interest to be payable semiannually on April 1 and October 1 in each year, beginning October 1, 2021, and the principal shall mature (by scheduled maturity or by mandatory redemption, as the Commission may approve) on the dates and in the amounts as follows: October 1 of the Year Amount 2024 $15,000,000 2025 15,000,000 The general obligation debt may be issued in one or more series, and on one or more dates of issuance as the Commission may approve; provided, however, that the aggregate principal amount of such general obligation debt shall not exceed $30,000,000. The general obligation debt may be made subject to redemption prior to maturity, to the extent permitted by law, upon terms and conditions to be determined by the Commission. Voters desiring to vote for the reimposition of such sales and use tax shall do so by voting “YES” and voters desiring to vote against the reimposition of such sales and use tax shall do so by voting “NO,” as to the question propounded, to-wit: “Shall a special 1 percent sales and use tax be reimposed in the special district of Richmond County, upon the termination of the special one percent sales and use tax presently in effect, for the raising of not more than $250,285,000 for the following purposes pursuant to an Intergovernmental Sales Tax Agreement, dated as of December 1, 2020, among Augusta, Georgia (“Augusta”), the City of -8- Blythe, Georgia (“Blythe”), and the City of Hephzibah (“Hephzibah”): (a) capital outlay projects, which are estimated to cost $241,285,000, to be owned or operated or both by Augusta or by one or more local authorities within such special district pursuant to intergovernmental contracts with Augusta (the “Augusta Projects”): (1) Public Safety, including Facilities, Equipment, and Vehicles, (2) Quality of Life, including Parks and Recreation Facilities and James Brown Arena Project, (3) Infrastructure and Facilities, including Road, Street, Bridge, and Drainage Improvements, (4) Government Facilities, including New Fleet Maintenance Facility and Improvements to Juvenile Court, Fire Stations, and Other Facilities, and (5) Economic Development, including Retail and Industrial Recruitment Projects, Blight Mitigation, Depot Project, and Cyber Center Parking Deck Acquisition; (b) capital outlay projects, which are estimated to cost $1,500,000, to be owned or operated or both by Blythe: (1) Public Safety Equipment and Vehicles, (2) Road and Street Improvements, (3) Water System Improvements, (4) Stormwater Collection System Improvements, (5) Rehabilitation of Blighted Properties, (6) Parks and Recreation, (7) Library Improvements, and (8) Facilities Equipment/Systems Replacement; and (c) capital outlay projects, which are estimated to cost $7,500,000, to be owned or operated or both by Hephzibah: (1) Town Center with City Hall, (2) Public Safety Equipment and Vehicles, (3) Public Safety Training Center, (4) Parks and Recreation, Cemetery Expansion, (6) Road and Street Improvements, (7) Utility Vehicles and Equipment, and (8) Water and Sewer System Improvements?” “If reimposition of the tax is approved by the voters, such vote shall also constitute approval of the issuance of general obligation debt of Augusta, Georgia in the principal amount of $30,000,000 for the purpose of any one or more of the Augusta Projects.” The several places for holding the election shall be in the regular and established precincts of Richmond County, and the polls will be open from 7:00 a.m. to 7:00 p.m. on the date fixed for the election. Those qualified to vote at the election shall be determined in all respects in accordance and in conformity with the Constitution and laws of the United States of America and of the State of Georgia. The last day to register to vote in this special election is February 16, 2021. Any brochures, listings, or other advertisements issued by the Commission or by any other person, firm, corporation, or association with the knowledge and consent of the Commission shall be deemed to be a statement of intention of the Commission concerning the use of the bond funds or interest received from such bond funds that have been invested. -9- This notice is given pursuant to joint action of the Augusta-Richmond County Commission and the Superintendent of Elections of Richmond County. AUGUSTA, GEORGIA By: Mayor RICHMOND COUNTY BOARD OF ELECTIONS By: Chair -10- Section 8. Should the general obligation debt be authorized by the requisite number of qualified voters, the Commission shall, prior to the issuance of any such general obligation debt, levy an ad valorem tax upon all the property subject to taxation for general obligation bond purposes, within the territorial limits of Augusta, sufficient in amount to pay the principal of and the interest on such general obligation debt at their respective maturities, to the extent such principal and interest is not satisfied from the proceeds of the sales and use tax. Section 9. The Commission declares its intent to use proceeds of the general obligation debt to reimburse Augusta’s General Fund for moneys used to pay expenditures related to Augusta Projects. Section 10. All actions taken or to be taken by the Mayor and by the Clerk of the Commission in furtherance of calling an election pertaining to the reimposition or non- reimposition of a special one percent sales and use tax, including, without limitation, the execution, for and on behalf of Augusta, of the Contract, shall be, and the same are hereby, ratified, confirmed, and approved. Section 11. Any and all resolutions in conflict with this resolution this day passed be and they are hereby repealed. PASSED, ADOPTED, SIGNED, APPROVED, AND EFFECTIVE this 5th day of January 2021. (SEAL) AUGUSTA, GEORGIA By: Mayor Attest: Clerk of Commission STATE OF GEORGIA RICHMOND COUNTY CLERK’S CERTIFICATE I, LENA J. BONNER, Clerk of Commission, DO HEREBY CERTIFY that the foregoing pages constitute a true and correct copy of a referendum resolution adopted by the Augusta-Richmond County Commission (the “Commission”) at an open public meeting duly called and lawfully assembled at 2:00 p.m., on the 5th day of January 2021, in connection with calling an election pertaining to the reimposition or non-reimposition of a special one percent sales and use tax, the original of such referendum resolution being duly recorded in the Minute Book of the Commission, which Minute Book is in my custody and control. I do hereby further certify that the following members of the Commission were present at such meeting: Mayor Hardie Davis, Jr. Jordan Johnson Dennis Williams Catherine Smith McKnight Sammie Sias Bobby Williams Ben Hasan Sean Frantom Brandon Garrett Francine R. Scott John Clarke and that the following members were absent: and that such referendum resolution was duly adopted by a vote of: Aye ___ Nay ___ WITNESS my hand and the official seal of Augusta, Georgia, this the 5th day of January 2021. (SEAL) Clerk of Commission Commission Meeting Agenda 1/19/2021 2:00 PM Richmond County Judicial Circuit Department:Law Department Department:Law Department Caption:Discuss the current Richmond County Judicial Circuit. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo RESOLUTION NUMBER _______ RESOLUTION OF THE AUGUSTA, GEORGIA COMMISSION OF RICHMOND COUNTY, GEORGIA REQUESTING THE GEORGIA STATE LEGISLATURE TO TAKE SUCH ACTION AS NECESSARY TO APPROVE OR AFFIRM A TWO-COUNTY JUDICIAL CIRCUIT CONSISTING OF RICHMOND COUNTY, GEORGIA AND BURKE COUNTY, GEORGIA IN THE EVENT THAT COLUMBIA COUNTY IS APPROVED AS A SINGLE-COUNTY JUDICIAL CIRCUIT AND SIMULTANEOUSLY THEREWITH WHEREAS, the Judicial Council of Georgia 2018 boundary analysis study included, among other things, an analysis of the caseload, workload, population, judges and administration of the Augusta Circuit and others; and WHEREAS, such boundary analysis concluded that the Augusta Circuit, consisting of Richmond, Columbia, and Burke Counties, is “nearly perfectly judged” by an eight judge circuit to complete the yearly work of the circuit; and WHEREAS, three of the existing Augusta Circuit judges reside in Columbia County and could serve in a newly formed single-circuit Columbia County Circuit; and WHEREAS, none of the current judges of the Augusta Circuit reside in Burke County; and WHEREAS, a newly formed Augusta Circuit, consisting of Richmond and Burke Counties could also be reasonably judged by a minimum of five judges; and WHEREAS, on December 1, 2020, Columbia County Board of Commissioners, in its Resolution Number 20-48 requested that the Georgia State Legislature take such action as necessary to approve Columbia County as a single-county judicial circuit; and WHEREAS, the Augusta, Georgia Commission hereby supports the request of Columbia County, Georgia, as set forth in its Resolution 20-48, to become a single-county Circuit, provided that the Georgia State Legislature simultaneously take such action as necessary to approve or affirm a two-county judicial circuit consisting of Richmond County, Georgia and Burke County, Georgia and to be judged by a minimum of five (5) judges; NOW THEREFORE, BE IT RESOLVED, the Augusta, Georgia Commission, respectfully requests that the Georgia State Legislature take such action as necessary to approve or affirm a two-county judicial circuit consisting of Richmond County, Georgia and Burke County, Georgia, which shall include and to be judged by a minimum of five (5) judges; and further that said two-county judicial circuit be approved or affirmed simultaneously with and in the event Columbia County, Georgia is approved as a single-county judicial circuit. Adopted this _____ day of _______________, 2021. ___________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Resolution was duly adopted by the Augusta, Georgia Commission on____________________, 2021 and that such Resolution has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Resolution which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Commission Meeting Agenda 1/19/2021 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo