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HomeMy WebLinkAbout2020-12-01 Meeting AgendaCommission Meeting Agenda Virtual/Teleconference 12/1/2020 2:00 PM INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Resolution of Condolence A.Motion to adopt Resolution of Condolence for former Mayor William (Willie) H. Mays, III.Attachments 2020 Training for Life Award for Augusta Parks and Recreation B.Kevin Enright (Special Olympics Georgia) will present the 2020 Training for Life Award to the Augusta Parks and Recreation Department. Attachments Honoring outgoing members of the Augusta Commission C. I Commissioner Mary Davis, District 3 January 1, 2013 - December 31, 2020 II. Commissioner Bill Fennoy, District 1 January 1, 2013 - December 31, 2020 III.Commissioner Marion F. Williams, Super District 9 January 1, 2013 - December 31, 2020 Attachments Commendation for the Richmond County Board of Elections D.Attachments "Move for a Vote of Commendation for the Richmond County Board of Elections Executive Director, Staff, and Board Members " (Requested by Commissioner Sammie Sias) November Years of Service Receipients E. Congratulations! November Years of Service Recipients. Randall Kea 25 Years of Service -Augusta Fire Dept. Ronald Sylvester 30 Years of Service - Sheriff's Dept. Gerald Wall 35 Years of Service - Augusta Utilities Attachments Five (5) minute time limit per delegation DELEGATIONS F.Ms. Susan L. Everitt, regarding FY20 Red Cross Service Delivery for Augusta.Attachments CONSENT AGENDA (Item 1) PETITIONS AND COMMUNICATIONS 1.Motion to approve the minutes of the Special Called and Regular Meetings of the Commission held on November 17, 2020.Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 12/1/2020 AUGUSTA COMMISSION REGULAR AGENDA 12/1/2020 (Items 2-45) PUBLIC SERVICES 2. Receive as information the project update on the HVAC repair and improvements currently underway at the Augusta Aquatic Center. Attachments 3.Motion to approve New Location Application: .N. 20-47: A request by Marissa Nimmala for a retail package Beer & Wine License to be used in connection with Olive Mart LLC located at 1499 Gordon Highway, District 2. Super District 9. Attachments 4.Motion to approve New Ownership Application: A.N. 20-48: A request by Ameen Mohamed for a retail package Beer & Wine License to be used in connection with EZ Grocery located at 1675 Olive Road. District 2. Super District 9. Attachments 5.Motion to approve New Ownership Application: A.N. 20-46: request by Jason Netzler for an on premise consumption Liquor, Beer & Wine License to be used in connection with Garden City Social located at 1157 Broad Street. There will be Dance. District 1. Super District 9. Attachments 6.Motion to approve New Ownership Application: A.N. 20-49: request by Yeng Seok Sohn for a retail package Liquor, Beer & Wine License to be used in connection with KC Package located at 3725 Mike Padgett Highway. District 8. Super District 10. Attachments 7.Motion to approve New Ownership Application: A.N. 20-50: request by Earl B. Culver for a retail package Beer & Wine License to be used in connection with Sun Food Mart located at 3995 Old Waynesboro RD. District 6. Super District 10. Attachments 8.Motion to approve the renewal of Sec. 5311 Rural Transit grant application between the Georgia Department of Transportation (GDOT) and Augusta, Georgia for July 1, 2021 to June 30, 2022. Attachments 9.Attachments Update from Mr. Bennish Brown, President/CEO Augusta Convention & Visitors Bureau on the planning for the International Soul Festival. (Requested by Commissioner Dennis Williams) 10.Motion to approve a request from the Augusta's Public Art Agency (The Greater Augusta Arts Council) the terms and conditions of the sculpture trail contracts. Attachments 11. Update from Ms. Brenda Durant, Executive Director, Greater Augusta Arts Council regarding the Sculpture Trail and the sculptures for the Sculpture Trail Festival. Attachments ADMINISTRATIVE SERVICES 12.Motion to approve BID Item #20-202 Furniture for Housing and Community Development. Attachments 13.Motion to approve HCD's contract procedural process relative to the authorization of Agreements/Contracts/HUD Forms related to HCD’s federally funded programs for the first quarter of calendar year 2021. (Deferred from the November 3, 2020 meeting) Attachments 14.Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project contract procedural process relative to the authorization of Agreements/Contracts/Task Orders for the first quarter of calendar year 2021. (Deferred from the November 3, 2020 meeting) Attachments 15.Motion to approve Housing and Community Development Department’s (HCD's) contract between HCD and J. Lovett Homes & Construction, LLC to construct one (1) workforce single family housing unit identified as 1518 Twiggs Street. Attachments 16.Motion to approve Housing and Community Development Department’s (HCD's) request to provide a local matching funding in conjunction to the Attachments federal grant provided by the National Endowment for the Arts (NEA), for the Greater Augusta Arts Council Golden Blocks Phase II. 17.Motion to approve Housing and Community Development Department’s (HCD's) request to transfer $63,163.55 from Fund 5111110 to Fund 5239112 to support temporary workforce expenditure. Attachments 18. Motion to approve: A. Change the tittle of the Information Technology Director to the Chief Information Officer. B. Change the title of the Deputy Director of Infrastructure & Communication to the Deputy CIO of Infrastructure & Communication. C. Change the title of Deputy Director of Business Application Services to Deputy CIO of Business Application Services. D. Discuss a salary increase for the DIT and DDI&C of 10%. E. Discuss a salary increase of 5% for the DDBAS. (Requested by Commissioner Brandon Garrett) Attachments 19.Motion to approve the erection of a Memorial Wall at River Walk in honor of Augustans who lost their lives to COVID-19. (Requested by Commissioner Bill Fennoy) Attachments PUBLIC SAFETY 20.Motion to approve the update to the Augusta-Richmond County Local Emergency Operations Plan and authorize the Mayor to sign the plan. (Deferred from the November 4th & 17th meetings) Attachments 21.Motion to approve an emergency purchase for the Richmond County Sheriff's Office to purchase an Access Control system for the 400 Walton Way building. The requisition will be sent to Procurement as an emergency purchase and the Finance Department was notified for the budget transfer. Attachments 22.Motion to approve and award the Camera System vendor for the Richmond County Sheriff's Office to Lightspeed Datalinks in the amount of $118,623.08 for Bid Item 20-264. Attachments 23.Motion to approve and accept a grant award for the continuation of the Victims of Crime Act (VOCA) Grant with funding from the Criminal Justice Coordinating Council of Georgia to provide services to crime victims for the period from October 1, 2020 through September 30, 2020, and authorize the Mayor to execute the necessary documents. Attachments FINANCE 24. Present the financial report for the 9 month period ended September 30, 2020 Attachments 25.Motion to approve SPLOST 8 list of recommended projects. (Requested by Mayor Sean Frantom)Attachments ENGINEERING SERVICES 26.Motion to approve the purchase of a Caterpillar 740EJ Articulating Truck, Bid Item #20-208. There are two responding bidders to the bid, Yancey Brothers and Border Equipment Division of GJ&L. Yancey Brothers Company (Caterpillar), Augusta GA, met all of the bid requirements. Attachments 27.Motion to approve assigning the honorary road name of Ernest Bowman Jr Road to Jack Kelly Road. Attachments 28.Motion to approve the installation of 16 street lights along D’Antignac Street between Walton Way and R.A. Dent Blvd with an upfront construction cost of $150,000 and an annual cost of $8,570.88. Construction funding is available in Street Lighting Upgrades SPLOST VI account and ongoing operations and maintenance in annual street lighting budget. Requested by AED Attachments 29.Motion to approve of Change Order No. 1 to Blair Construction, Inc.’s contract to construct the Fort Gordon Cyber CoE Campus Sanitary Sewer Extension. Attachments 30.Motion to remove the moratorium of the purchase of a Mack Granite 64 Grapple Truck, bid item #19-283. Attachments 31.Motion to approve to Supplement Construction Contract with Reeves Construction Co. in the amount of $965,076.00 to cover additional cost of Resurfacing Aumond Road (Boy Scouts Rd, to Walton Way) and Bransford Road (Wheeler Rd. to Walton Way). Requested by AED.Bid: 20-164 Attachments 32.Motion to approve and award a contract for design and engineering services to Cranston Engineering Group in the amount of $192,931.25 for the Walton Way Accessible Sidewalk Renovation Project. RFQ 20-138. Requested by AED Attachments 33.Motion to approve award of Street Light Poles & Fixtures Annual Contract to Graybar Electric Company. Bid Item # 21-037. The estimated annual cost is $75,000.00. Award is contingent upon receipt of signed contracts and required insurance documents. . Requested by AED Attachments 34.Motion to approve supplemental funding for on-call engineering services by Alfred Benesch & Company for Utilities Department on Fort Gordon. Attachments SUBCOMMITTEE Pension Committee 35.MOTION TO APPROVE A RESOLUTION ADOPTING AN AMENDMENT MADE BY THE BOARD OF TRUSTEES OF THE GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM ("GMEBS") TO THE RESTATED GMEBS MASTER DEFINED BENEFIT RETIREMENT PLAN DOCUMENT ("MASTER PLAN") IN THE YEAR 2020. Attachments APPOINTMENT(S) 36.Attachments Motion to approve the appointment of Dr.Thomas W. Kiernan to the unexpired term due to the resignation of Dr. Blackwood ending December 21, 2021. ADMINISTRATOR 37.1. Administrator's Report. 2. 2021 Meeting Agenda.Attachments 38.Motion to approve the Intergovernmental sales tax agreement between Augusta and the cities of Blythe and Hephzibah for the distribution of Special Purpose Local Option Sales Taxes (SPLOST) generated from the SPLOST phase 8 referendum. Authorize the Mayor to execute the approved agreement. Attachments 39.Motion to approve extending the relaxation of accrual leave limits through June 30, 2021.Attachments OTHER BUSINESS 40.Motion to approve ratifying $25,000 funding to assist Greater Augusta’s Interfaith Coalition's Total Census Count Initiative. To support census responses from hard to count citizens and the support for 15 sites of activities for respondents of the local Census Count funded from the 2020 Contingency Fund. (Requested by Commissioner Bill Fennoy deferred from the November 17, 2020) Attachments 41.Discuss proposal for small business relief program for licenses and fees for the 2021 calendar year. (Requested by Mayor Pro Tem Frantom) Attachments 42.Discuss the Municode Implementation for Augusta, GA. (Requested by Mayor Hardie Davis, Jr.)Attachments 43.Motion to approve the Augusta-Richmond non-discrimination ordinance. (Requested by Mayor Hardie Davis, Jr.)Attachments 44.Receive a report and presentation from the Task Force on Confederate Monuments, Street Names, and Landmarks. (Requested by Mayor Hardie Davis, Jr.) Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 45.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 12/1/2020 2:00 PM Resolution of Condolence Department: Department: Caption:Motion to adopt Resolution of Condolence for former Mayor William (Willie) H. Mays, III. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM 2020 Training for Life Award for Augusta Parks and Recreation Department:Parks and Recreation Department Department:Parks and Recreation Department Caption:Kevin Enright (Special Olympics Georgia) will present the 2020 Training for Life Award to the Augusta Parks and Recreation Department. Background:For over 25 years, Augusta Parks and Recreation has provided top-notch facilities and support to the local Special Olympics Georgia program. In recognition, the Parks and Recreation Department is receiving the 2020 Training for Life Award. Analysis:N/A Financial Impact:N/A Alternatives:1) Receive as information Recommendation:1) Receive as information Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Honoring outgoing members of the Augusta Commission Department: Department: Caption: I Commissioner Mary Davis, District 3 January 1, 2013 - December 31, 2020 II. Commissioner Bill Fennoy, District 1 January 1, 2013 - December 31, 2020 III.Commissioner Marion F. Williams, Super District 9 January 1, 2013 - December 31, 2020 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Commendation for the Richmond County Board of Elections Department: Department: Caption:"Move for a Vote of Commendation for the Richmond County Board of Elections Executive Director, Staff, and Board Members " (Requested by Commissioner Sammie Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM November Years of Service Receipients Department:Human Resources Department Department:Human Resources Department Caption: Congratulations! November Years of Service Recipients. Randall Kea 25 Years of Service -Augusta Fire Dept. Ronald Sylvester 30 Years of Service - Sheriff's Dept. Gerald Wall 35 Years of Service - Augusta Utilities Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Red Cross Department: Department: Caption:Ms. Susan L. Everitt, regarding FY20 Red Cross Service Delivery for Augusta. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Lena Bonner From: Landreth-Everitt, Susan <susan.landretheverit@redcross.org>Sent: Thursday, October 15,2020 4:23 PMTo: Lena BonnerSubject: [EXTERNAL] American Red Cross Request to Speak at December lst Commission MeetingAttachments: Augusta Richmond Commission Speaker Request - American Red Cross.docx Dear Ms Bonner- Good afternoon! I hope that you are well. I wanted to see if I could get on the agenda for the Augusta-Richmond County Commission meeting on December 1't to briefly go over the Red Cross service delivery for Augusta-Richmond County in FY20. I look forward to hearing back from you. Take care- Susan Susan Landreth Everitt ! Executive Director American Red Cross of East Central Georgia (based in Augusta) L322 Ellis Street, Augusta GA 30901 susa n.everitt@ redcross.org 7 06-7 24-8481 main office 706-564-6675 cell Covering the counties ol Baldwin, Burke, Columbio, Emanuel, Gloscock, Hancock, losper, lefferson, lenkins,lohnson, lones, Lincoln, McDuffie, Putnom, Richmond, Screven, Toliaferro, Treutlen, Twiggs, Worren, Woshington, Wilkes, ond Wilkinson. liq*lthlt blssd d*nor* nssdsd nsnrr.*! Ssfisd*l* *t Rsd*r0es$lo*d;*rg *ffi [NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT CLICK on links, open attachments or respond to requests for information unless you are sure the content is safe.] Commission Meeting Agenda 12/1/2020 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the Special Called and Regular Meetings of the Commission held on November 17, 2020. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Aquatics Center Repairs and Improvements Department:Central Services Department:Central Services Caption: Receive as information the project update on the HVAC repair and improvements currently underway at the Augusta Aquatic Center. Background:On November 19, 2019, the Augusta Commission approved Parks & Recreation SPLOST 7 recommendations for funding for the Augusta Aquatic Center. Funding for this project included replacing the aged PoolPak units and heat recovery system, ensuring efficient operation of the HVAC system and improvements surrounding the heating boilers and corroded electrical disconnects serving the pool pumping system. The aged equipment hindered the ability to regulate the pool water and facility temperatures effectively. As a result, the facility temperatures were extreme in the winter and summer months, with humidity levels rising dangerously at times. As the previous unit/system had surpassed its useful life, it was in need of immediate replacement to prevent unexpected expiration. In response to this emergency need, a proposal from Trane, Inc. in the amount of $2,284,957 was accepted and work began in March. Change Order #1, totaling $8,925.00, was required due to issues found during a site investigation. During start up of the pool pump system, Trane, Inc. discovered that the dive pool and lap pool pumps were inoperable. The pumps circulate water to the heat exchanger then to the new boiler system to heat the pool. The vendor installed two new pumps, built new motor brackets, aligned pumps, tested and balanced water flow, for an operable system. Change Order #2, totaling $87,107.29, was due to multiple failure points detected in the piping system of the lap and diving pools during the testing of the newly installed pumps. The deficiencies in the pool piping system has delayed the reopening of the Aquatic Center. The vendor will remove and replace the existing piping system in the pool equipment room, furnish and install additional pipe supports and restraints. Cover Memo Analysis:Since Trane was conducting an assessment of the energy usage associated with the Aquatic Center and other Augusta facilities, they were deemed the most qualified to complete the needed equipment replacements and upgrades. As a result of the replacement and upgrades, Trane, Inc has communicated that significant savings (estimated in excess of $20k) will be realized through air-side energy recovery and economizing capabilities of the dehumidification units, that the previous units did not have. The Georgia Power rebates total more than $25k. In addition, the indoor air quality has improved with a noticeable reduction in air borne chloramines (chloramine and ammonia mix) and a reduction of pool evaporated water. This reduction will eliminate the need for pool maintenance chemicals by more than 15%. Financial Impact:SPLOST 7 Existing Facility Upgrades and Parks & Recreation GL 329061110/5413120 JL 5413120 and 218057228/5413120 Alternatives:a) Receive as information the project update on the HVAC repair and improvements currently underway at the Augusta Aquatic Center b) Do not accept the project update Recommendation:Receive as information the project update on the HVAC repair and improvements currently underway at the Augusta Aquatic Center Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Central Services Departm ent Takiyah A. Douse, Director Fleet M anagement Ron Crowden, Fleet M anager 1568-C Broad Street Augusta GA 30904 Phone: (706) 821-2892 MEMORANDUM TO: Geri Sams, Director, Procurement Department FROM: Takiyah A. Douse, Director, Central Services Department DATE: November 2, 2020 SUBJECT: Change Order Request #2 In accordance with Augusta, Ga policies and procedures we are requesting to have purchase order P392173 amended. Purchase order P392173 needs to be amended in the amount of $87,107.29 due the multiple failure points in the lap pool and dive pool piping. After the new pumps were installed and tested the vendor discovered that the piping system needed to be replaced. The deficiencies in the pool piping system has delayed the reopening of the Augusta Aquatic Center. The vendor will remove and replace the existing piping system in the pool equipment room, furnish and install additional pipe supports and restraints. · Current Purchase Order Amount $2,293,882.00 · Revised Purchase Order Amount $2,380,989.29 This change order will be funded through the following 2020 Capital account number: · 272016210/5425310 Your assistance would be greatly appreciated. Attachments: Purchase Order P392173 Change Order Proposal Cc: Takiyah A. Douse LaQuona Sanderson Commission Meeting Agenda 12/1/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Location Application: .N. 20-47: A request by Marissa Nimmala for a retail package Beer & Wine License to be used in connection with Olive Mart LLC located at 1499 Gordon Highway, District 2. Super District 9. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro rated fee of $665.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 20-48: A request by Ameen Mohamed for a retail package Beer & Wine License to be used in connection with EZ Grocery located at 1675 Olive Road. District 2. Super District 9. Background:This is a New Ownership Application. Formerly in the name of Hyong Kim. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro rated fee of $665.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 20-46: request by Jason Netzler for an on premise consumption Liquor, Beer & Wine License to be used in connection with Garden City Social located at 1157 Broad Street. There will be Dance. District 1. Super District 9. Background:This is a New Ownership Application. Formerly in the name of Andrew E. Duke. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro rated fee of $2,422.50. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:Cover Memo Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 20- 49: request by Yeng Seok Sohn for a retail package Liquor, Beer & Wine License to be used in connection with KC Package located at 3725 Mike Padgett Highway. District 8. Super District 10. Background:This is a New Ownership Application. Formerly in the name of Young Soon Cho. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro rated fee of $2,330.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:Cover Memo Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 20-50: request by Earl B. Culver for a retail package Beer & Wine License to be used in connection with Sun Food Mart located at 3995 Old Waynesboro RD. District 6. Super District 10. Background:This is a New Ownership. Formerly in the name of Kandis M. Bonner. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro rated fee of $665.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM 5311 RURAL GRANT RENEWAL Department:Augusta Transit Department:Augusta Transit Caption:Motion to approve the renewal of Sec. 5311 Rural Transit grant application between the Georgia Department of Transportation (GDOT) and Augusta, Georgia for July 1, 2021 to June 30, 2022. Background:The Augusta-Richmond County Commission annually approves Augusta Public Transit’s Sec. 5311 Rural Transit grant application for providing rural transportation service to the citizens of Augusta-Richmond County. Analysis:The renewal of this contract will allow Augusta Transit to continue providing Rural transportation service to the citizens of Rural Augusta-Richmond County, which covers Hephzibah, Blythe and McBean. Financial Impact:The Augusta-Richmond County share of the budget for the grant period beginning July 1, 2021 to June 30, 2022 is $162,784.47. The capital projects for this grant cycle is three (3) Shuttle Vans with Lifts, one (1) IVR Callback System and three (3) -surveillance system. The allocated funding breakdown is Operations 50/50 Split Federal $141,975.00 Local $141,975.00 Capital 80/10/10 Split Federal $166,475.72 Local $ 20,809.47 and State $20,809.47. $308,450.72 $162,784.47 Grand Total $492,045.65 Alternatives:Deny request. Recommendation:Approve the submission of the grant application. Funds are Available in the Rural Transit Budget for 07/1/21 and 06/30/22. In 2021 budget 54609-1120 and 54709-1120. Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Cover Memo FTA Section 5311 Grant Application - FY 2022 Part C: Authorizing Resolution The following two pages include an authorizing resolution that must be enacted by the governing body of the Applicant Organization and signed by the Chair of the County Commission, Mayor, or the head of the governing body as appropriate. Please complete the fillable fields on the resolution, then print and sign the designated fields. The authorizing resolution must be properly witnessed and notarized, including the date the notary’s commission expires. The resolution should also be stamped with the notary seal as well as the seal of the county commission, city, or appropriate applicant jurisdiction. The certificate of the attesting officer must also be completed. A scanned copy of the completed, signed, and notarized Authorizing Resolution should be submitted as an attachment with the full application package. FTA Section 5311 Grant Application - FY 2022 RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE GEORGIA DEPARTMENT OF TRANSPORTATION AND THE UNITED STATES DEPARTMENT OF TRANSPORTATION FOR A GRANT FOR PUBLIC TRANSPORTATION ASSISTANCE UNDER TITLE 49 U.S.C., SECTION 5311. WHEREAS, the Federal Transit Administration and the Georgia Department of Transportation are authorized to make grants to non-urbanized (rural) areas for mass transportation projects; and WHEREAS, the contract for financial assistance will impose certain obligations upon Applicant, including the provision of the local share of project costs; and WHEREAS, it is required by the United States Department of Transportation and the Georgia Department of Transportation in accordance with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Federal Transit Act, the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the United States Department of Transportation requirements thereunder; and WHEREAS, it is the goal of the Applicant that Minority Business Enterprise (Disadvantaged Business Enterprise and Women's Business Enterprise) be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority business shall have the maximum feasible opportunity to compete for contracts and purchase orders when procuring construction contracts, supplies, equipment contracts, or consultant and other services. NOW THEREFORE, BE IT RESOLVED BY , hereinafter referred to as the “Applicant”, 1.That the Designated Official, hereinafter, referred to as the “Official” is authorized to execute and file an application on the behalf of the Applicant, a City/County government, with the Georgia Department of Transportation to aid in the financing of public transportation assistance pursuant to Section 5311 of the Federal Transit Act. 2.That the Official is authorized to execute and file such application and assurances or any other document required by the U.S. Department of Transportation and the Georgia Department of Transportation effectuating the purpose of Title VI of the Civil Rights Act of 1964. 3.That the Official is authorized to execute and file all other standard assurances or any other document required by the Georgia Department of Transportation or the U.S. Department of Transportation in connection with the application for public transportation assistance. 4.That the Official is authorized to execute grant contract agreements on behalf of the Applicant with the Georgia Department of Transportation. (Page 1 of 2) FTA Section 5311 Grant Application - FY 2022 5.That the Official is authorized to set forth and execute Minority Business Enterprise, DBE (Disadvantaged Business Enterprise) and WBE (Women Business Enterprise) policies and procedures in connection with the project's procurement needs as applicable. 6.That the applicant while making application to or receiving grants from the Federal Transit Administration will comply with FTA Circular 9040.1G, FTA Certifications and Assurances for Federal Assistance 2021 as listed in this grant application and General Operating Guidelines as illustrated in the Georgia State Management Plan. 7.That the applicant has or will have available the required non-federal funds to meet local share requirements for this grant application. APPROVED AND ADOPTED this day of , 2020. 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JE o6z,IF(J u.ta F -HE lsl tl F E $'=co=-aiaH =oxo/.,c) {c.oa Ec =a ]\t-TOJENN-.rt-ct 6.)E lf)--(o (''t4l d (?)u) .gd.EE\E8sGI:8';5ts CEGo(J occ(o6\. 9HE!EdaGt (GAEo =6Ico,g U)oo- ^ab.6E6$EA:E (E(L E(tEU, 6 _qo(E aDEg = .8Eoaboa(t e)o-!oPsE=E6(9c EEae Ecul riFoz t-aa4td6rU> t\.q cD(>6d(\to c/)Fz. to EE>olrl --.r UJJ.<f.cDtz< uJ lllE *Ff;8.; 5+95Eg EB33sCoorJflfE-ocllJLrJulg€ 'e_drrE O9 IHEEE Er()t\o)- + e> elr)t\cnjrt e> EAaAFcad)d)sttri.+ Commission Meeting Agenda 12/1/2020 2:00 PM Mr. Bennish Brown,International Soul Festival Department: Department: Caption: Update from Mr. Bennish Brown, President/CEO Augusta Convention & Visitors Bureau on the planning for the International Soul Festival. (Requested by Commissioner Dennis Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Motion to approve the Greater Augusta Arts Council's contracts for the Sculpture Trail Department:Parks and Recreation Department Department:Parks and Recreation Department Caption:Motion to approve a request from the Augusta's Public Art Agency (The Greater Augusta Arts Council) the terms and conditions of the sculpture trail contracts. Background:Augusta, Georgia and the Greater Augusta Arts Council entered into a memorandum of understanding in June 2020 in which the Greater Augusta Arts Council was tasked to plan, execute and manage a temporary sculpture festival. The Greater Augusta Arts Council is now seeking approval for the terms and conditions of the contracts with the participating artists. Analysis:N/A Financial Impact:N/A Alternatives:1) Move to approve 2) Move to no action Recommendation:N/A Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Administrator. Clerk of Commission Cover Memo The Augusta Sculpture Trail 2021 - 2023 Contract Artist Name: Craig Gray Sculpture Title/Name: Popsicles This agreement made this (date), for good and valuable consideration, by and between Craig Gray, hereinafter referred to as “Artist”, and the City of Augusta by and through the Greater Augusta Arts Council hereinafter referred to as “City”, as follows: Term: 1. This Agreement is for the temporary installation of Artist’s Artwork at locations determined and designated by the City of Augusta and/or the Greater Augusta Arts Council beginning on January 1, 2021 and continuing through at least as late as January 31, 2023. Compensation: 1. The Artist will be paid a $3,000 stipend for the loan of their work paid in two installments. The first installment of $1,500 will be paid at installation and the second installment will be paid when the artwork is uninstalled. 2. This Agreement does not constitute an agreement for the purchase of the Artwork. 3. Greater Augusta Arts Council agrees that the Artist may sell the sculpture during the exhibition period; however, such work shall remain on-site for the duration of the exhibition, unless otherwise approved, in writing, by Greater Augusta Arts Council. Should the artwork be sold, a sales commission of 20% will go to the City’s designated arts agency, The Greater Augusta Arts Council. Artist Responsibilities: 1. Artist certifies that sculpture/artwork titled Popsicles that is represented in the Artist submission to the City Request for Proposal for Existing Outdoor Artworks and attached as Exhibit C is original and available for temporary installation beginning on January 1, 2021 and continuing through at least as late as January 31, 2023, and is available for purchase in the amount of $18000 2. Artist certifies that the artwork is professionally constructed of durable material appropriate for outdoor public display for the duration of the 24-month Augusta Sculpture Trail exhibit. Artist further certifies his/her work is constructed in a manner that shall not cause safety or liability issues and shall not require maintenance during the exhibit period. Should the sculpture fail to meet these standards, Artist agrees to work with the City to remedy the situation. Nov 17,2020 SA M P L E 3. The Artist shall present to the City in writing for further review and approval any significant changes in the scope, design, color, size, material, or texture of the Artwork. A significant change is any change in the scope, design, color, size, material, texture or location of the Site of the Artwork which affects scheduling, site preparation, execution or maintenance for the Artwork or the concept of the Artwork as represented in any initial or accepted proposal and approved changes thereto. 4. Artist certifies that the artwork can be structurally secured to a concrete pad with anchor bolts or similar devices. Concrete pad provided by the City. Anchor bolts or similar devices provided by Artist. Should artwork be "self-based" and not require a concrete pad, Artist is responsible for ensuring that the installation is stable. 5. Artist represents and warrants that the installation of the Artwork will not irreparably damage, destroy, or materially alter the Artwork. 6. Artist agrees that the City of Augusta and/or Greater Augusta Arts Council may reproduce images of the artwork for non-commercial, educational, government and promotional purposes, with credit given to the artist when artwork is highlighted, to the extent practical. That said reproduction will be royalty-free and irrevocable and able to be used across multiple medias, including digital and electronic media and printed media. These reproductions may be used in, but not limited to, the following manner: (a) display of the Artwork on the City’s website(s), social media pages, informational brochures and other promotional materials in print and over the internet; (b) sublicense the rights granted herein to a third-party(ies) in furtherance of the public art purposes of the City’s license granted herein. 7. Artist will be responsible for the timely transportation of artwork to and from the installation site. Artist will be expected to be present for art installation and uninstallation. Such times will be coordinated between the Artist and City of Augusta Installers engaged by Greater Augusta Arts Council. If Artist misses their assigned time for installation, additional costs for equipment or extensions of time on leased equipment will be deducted from the stipend or paid for directly by the artist. 8. Artist will be responsible to obtain general liability insurance for the artwork for the installation and uninstallation process and provide a copy of the certificate of insurance to the Greater Augusta Arts Council by the date of contract. Artist needs to insure the structural integrity of the artwork during installation and throughout duration of sculpture tour. 9. In the event that the work of art is purchased by or for the City, the Artist will provide the City with written recommended instructions of care for the maintenance and longevity of the artwork. SA M P L E City of Augusta Responsibilities: 1. The City reserves the right to make all placement decisions and to make emergency repairs if/when necessary. 2. Most sculptures require a concrete pad/base. The Greater Augusta Arts Council will engage City of Augusta installers and will cover all routine expenses related to the artwork installation process for City properties. The City of Augusta shall assume the responsibility and liability for the acts and omissions of its own employees, deputies, officers, or agents, in connection with performing any obligations and/or responsibilities for the installation and uninstallation. 3. The City and the Greater Augusta Arts Council shall promote the sale of the sculpture to the public, either for personal/commercial use or as a permanent donation to the City. 4. The City agrees to exercise the same care of the Artwork as it does in the safekeeping of its own property. The City will contact the Artist if Artwork is damaged or altered in any way to discuss responsibility for repairs. The City is not responsible for normal wear and tear which includes, but is not limited to, damage resulting from exposure to the elements, gradual deterioration, or inherent vice. 5. The City of Augusta shall carry insurance coverage, in an amount as submitted on the Artist's application, for liability and physical damage covering the sculpture during the exhibit. In case of loss, Artist agrees that its sole remedy against the City is reimbursement via insurance proceeds or monies in an amount not to exceed the value placed on said item for sale and that the City or its agents, employees, and officials are not liable for any indirect, incidental or consequential damages. Miscellaneous: 1. The Greater Augusta Arts Council will act as a liaison between the City and the Artist but will not be held liable or responsible for any damages caused during the installation or removal of the Artwork or during the installation period. 2. The Artist shall indemnify protect, defend and hold harmless the City, the Greater Augusta Arts Council, and their subdivisions, officials, employees, agents and assignees from and against all liabilities, obligations, losses, damages, judgments, costs or expenses (including attorney’s fees, court costs, and costs of investigation (all collectively referred to herein as “Losses”) arising from, in correction with or caused by (a) any personal injury or property damage caused, directly or indirectly, by any act or omission of Artist and/or Artist’s agents, employees, representatives, or assigns; (b) any infringement of copyright, trademark, patent, trade secret or other proprietary rights; or (c) any infringement of Artist’s rights under 16 USC § 106A, 16 USC § 113, Civil Code §§ 987 et seq, or similar state, federal, or international law. 3. Notwithstanding any other provision of this Agreement, if the City is unable or unwilling to make, or to continue to make, the Sites available, due to budgetary constraints, action of the City Commission, insufficient and other unavailable staffing, force majeure or for any other reason, or no reason at all, then the Artist and it’s agents, representatives, heir, successors and assigns will not have any right to file an action or make a claim against the City as a result of such action or inaction. SIGNATURES FOLLOW ON NEXT PAGE SA M P L E _________________________________________ _______________ Artist Signature Date Printed Name: Address: Email: Phone: _________________________________________ _________________ Brenda Durant, Executive Director Date Greater Augusta Arts Council, as Authorized Agent For the City of Augusta for the Augusta Sculpture Trail Project pursuant to that Memorandum of Understanding And approved Public Art Policy Dated November 15, 2016 This Agreement, its terms and conditions are hereby ratified and approved given under my hand and seal this ______ day of ____________________________, 2020. __________________________________________ Hardie Davis, Jr., Mayor City of Augusta, GA Augusta-Richmond County Craig Gray 10 1St Street Key West, FL 33040 craig@crgray.com 305-432-6856 Nov 17,2020 SA M P L E EXHIBIT A Schedule Date: Activity: December 1-20, 2020 Artists and Installers connect to discuss installation specifics and set a date and time for installation. January 11-30, 2021 Final Installation window and first stipend payment to Artists, $1,500 February 6, 2021 Opening and Celebration October 25, 2023 Announcement of the winning sculpture and second and third place awards and/or sculpture purchases January, 2023 Art works uninstalled and returned to artists and/or buyers. Artist present at uninstallation January, 2023 Second and final stipend payment to Artists, $1,500 SA M P L E WAIVER OF RIGHTS PURSUANT TO THE VISUAL ARTISTS RIGHTS ACT I, ______________, am the author of the following work of visual art, which is or will be used as identified: The Augusta Sculpture Trail 2021 - 2023 Temporary Installation The above-described work may be considered to be a “work of visual art” subject to the provisions of the federal Visual Artists Rights Act of 1990, specifically the rights of certain authors to attribution and integrity, as codified at 17 U.S.C. §106A(a). I am an author of the work(s) described herein, and am authorized to waive the rights conferred by §106A(a), in accordance with the waiver provision of 17 U.S.C. §106A(e)(1). As author of the above-described work, I hereby permanently waive my rights to prevent, pursuant to 17 U.S.C. §106A(a)(3), distortion, mutilation, modification or destruction of that work, for whatever reason such distortion, mutilation, modification or destruction of the work is undertaken. This waiver does not extend to the rights of attribution conferred by 17.U.S.C. §106A(a)(1) or §106A(a)(2). I further acknowledge that the City of Augusta, anyone duly authorized by the City of Augusta, the Greater Augusta Arts Council, its agents and assigns may without notice to anyone remove and/or relocate said Artwork at the discretion and determination of the City of Augusta. Artist’s Signature Date Nov 17,2020 SA M P L E Au g u s t a S c u l p t u r e T r a i l 2 0 2 1 - 2 3 In v e n t o r y o f W o r k s - I n v i t e d A r t i s t s 11 / 1 6 / 2 0 2 0 Im a g e Na m e Ti t l e Me d i u m Di m e n s i o n s Pr i c e Ye a r C r e a t e d De s c r i p t i o n Cr a i g G r a y Po p s c i l e s St e e l , W o o d , St u c c o 10 8 " x 6 0 " x 6 0 " $1 8 , 0 0 0 . 0 0 20 1 6 Te m p o r a r y I n s t a l l a t i o n s o f t h i s wo r k i n C h i c a g o , I L , a n d Wi n t e r H a v e n , F L Cr a i g G r a y Po p s c i l e s St e e l , s t u c c o , ma s o n r y b a c k e r bo a r d 96 " x 6 0 " x 6 0 " $1 8 , 0 0 0 . 0 0 20 1 7 Th i s w o r k h a s a l s o b e e n o n te m p o r a r y d i s p l a y i n W i n t e r Ha v e n , F l o r i d a , N e w p o r t B e a c h CA , W a w a u s o t a W I , R o s w e l l GA , K i n g s p o r t T N , a n d Fr e d e r i c k s b u r g V A Cr a i g G r a y Po p s i c l e s St e e l . S t u c c o , Wo o d 10 8 " x 6 0 " x 6 0 " $1 8 , 0 0 0 . 0 0 20 1 7 In s p i r e d b y m y t r o p i c a l h o m e o f Ke y W e s t , t h i s w o r k i s t r u e "P o p A r t " Ex h i b i t C SA M P L E Commission Meeting Agenda 12/1/2020 2:00 PM Presentation from the Greater Augusta Arts Council of the Sculpture Trail map and the sculptures for the Sculpture Trail Festival Department:Parks and Recreation Department Department:Parks and Recreation Department Caption: Update from Ms. Brenda Durant, Executive Director, Greater Augusta Arts Council regarding the Sculpture Trail and the sculptures for the Sculpture Trail Festival. Background:Augusta, Georgia and the Greater Augusta Arts Council entered into a memorandum of understanding in June 2020 in which the Greater Augusta Arts Council was tasked to plan, execute and manage a temporary sculpture festival. Analysis:N/A Financial Impact:N/A Alternatives:1) Receive as information Recommendation:1) Receive as information Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Cover Memo Augusta Sculpture Trail 2021-23 Inventory of Works - Invited Artists 11/16/2020 Image Name Title Medium Dimensions Price Year Created Description D'jean Jawrunner Sun Lion Bronze 24" x 40" x 60"$30,000.00 2019 Horned toads are reptilian unicorns. They are mythical and spiritual... predator and prey... a gift and source of joy to anyone blessed enough to meet one. D'jean Jawrunner Sun Lion Bronze 24" x 40" x 60"$30,000.00 2019 Horned toads are reptilian unicorns. They are mythical and spiritual... predator and prey... and a gift and source of joy to anyone blessed enough to meet one. D'jean Jawrunner Sun Lion Bronze 24" x 40" x 60"$30,000.00 2019 Augusta Sculpture Trail 2021-23 Inventory of Works - Invited Artists 11/16/2020 Image Name Title Medium Dimensions Price Year Created Description Craig Gray Popsciles Steel, Wood, Stucco 108" x 60" x 60"$18,000.00 2016 Temporary Installations of this work in Chicago, IL, and Winter Haven, FL Craig Gray Popsciles Steel, stucco, masonry backer board 96" x 60" x 60"$18,000.00 2017 This work has also been on temporary display in Winter Haven, Florida, Newport Beach CA, Wawausota WI, Roswell GA, Kingsport TN, and Fredericksburg VA Craig Gray Popsicles Steel. Stucco, Wood 108" x 60" x 60"$18,000.00 2017 Inspired by my tropical home of Key West, this work is true "Pop Art" Augusta Sculpture Trail 2021-23 Inventory of Works - Invited Artists 11/16/2020 Image Name Title Medium Dimensions Price Year Created Description Gregory Johnson Duet MIRRORED STAINLESS STEEL ON POWDER COATED SS STEEL BASE 74" x 39" x 27"$24,700.00 2019 Lyrical Geometric abstraction of two swans or birds on a wave. Gregory Johnson Duet MIRRORED STAINLESS STEEL ON POWDER COATED SS STEEL BASE 74" x 39" x 27"$24,700.00 2019 Lyrical geometric abstraction on two birds on a crested wave. This base is black granite, the correct one has the deep teal powder coated base. Gregory Johnson Duet MIRRORED STAINLESS STEEL ON POWDER COATED SS STEEL BASE 76" x 39" x 27"$24,700.00 2019 Lyrical geometric abstraction on two birds on a crested wave. This base is black granite, the correct one has the deep teal powder coated base. Augusta Sculpture Trail 2021-23 Inventory of Works - Invited Artists 11/16/2020 Image Name Title Medium Dimensions Price Year Created Description David Sheldon Orion Painted Steel 96" x 54" x 36"$12,500.00 2019 David Sheldon Orion Painted Steel 96" x 54" x 47"$12,500.00 2019 David Sheldon Orion Painted Steel 96" x 54" x 47"$12,500.00 2019 Augusta Sculpture Trail 2021-23 Inventory of Works - Invited Artists 11/16/2020 Image Name Title Medium Dimensions Price Year Created Description Leonard Ursachi What a Wonderful World Branches, wood, stainless steel, pigmented cement 96" x 66" x 66"$50,000.00 2017 Leonard Ursachi What a Wonderful World Tree branches, steel, pigmented cement, stainless steel 96" x 66" x 66"$50,000.00 2017 Leonard Ursachi What A Wonderful World Tree branches, steel, pigmented cement, stainless steel 96" x 66" x 66"$50,000.00 2017 Leonard Ursachi What A Wonderful World (detail) Tree branches, steel, pigmented cement, stainless steel 96" x 66" x 66"$50,000.00 2017 Leonard Ursachi What A Wonderful World (detail) Tree branches, steel, pigmented cement, stainless steel 96" x 66" x 66"$50,000.00 2017 An egg-shaped globe woven from tree branches with the continents loosely sketched on the surface in pigmented cement. Two recessed, stainless steel mirrors reflect visitors to the artwork. What a Wonderful World reflects on the fragility and potential renewal of our world. Augusta Sculpture Trail 2021-23 Inventory of Works - Invited Artists 11/16/2020 Image Name Title Medium Dimensions Price Year Created Description Larry Schueckler Maestro - Forever Young (part one) Bronze 112" x 64" x 46"$35,000.00 2014 Larry Schueckler Maestro - Forever Young (part one) Bronze 112" x 64" x 46"$35,000.00 2014 Larry Schueckler Maestro - Forever Young (part one and two) Bronze 112" x 64" x 46"$49,000.00 2014 Larry Schueckler Maestro - Forever Young (part two) Bronze 33" x 21" x 22"$14,000.00 2014 Larry Schueckler Maestro - Forever Young (part two) Bronze 33" x 21" x 22"$14,000.00 2014 Larry Schueckler Maestro - Forever Young (part two) Bronze 33" x 21" x 22"$14,000.00 2014 Augusta Sculpture Trail 2021-23 Inventory of Works - Invited Artists 11/16/2020 Image Name Title Medium Dimensions Price Year Created Description Gus and Lina Ocamposilva Unstoppable Welded aluminum- enamels 14’ x 10’ x 20"$28,000.00 2018 Gus and Lina Ocamposilva Unstoppable Welded aluminum- enamels 14’ x 10’ x 20"$28,000.00 2018 Gus and Lina Ocamposilva Unstoppable Welded aluminum- enamels 14’ x 10’ x 20"$28,000.00 2018 Augusta Sculpture Trail 2021-23 Inventory of Works - Invited Artists 11/16/2020 Image Name Title Medium Dimensions Price Year Created Description Jenn Garrett Invasive Steel 132" x 120" x 120"$25,000.00 2016 Jenn Garrett Invasive Steel 132" x 120" x 120"$25,000.00 2016 Jenn Garrett Invasive Steel 132" x 120" x 120"$25,000.00 2016 An homage to my mother and sister who have fought breast cancer, Invasive is composed pair of hot pink forms appear to have sprouted from the landscape bringing a robust splash of color. The work is a reflection of the struggle and triumph of survival. Augusta Sculpture Trail 2021-23 Inventory of Works - Invited Artists 11/16/2020 Image Name Title Medium Dimensions Price Year Created Description Larry Millard Stepped Tower stainless steel 120" x 18" x 18"$20,000.00 2017 Larry Millard Stepped Tower stainless steel 120" x 18" x 18"$20,000.00 2017 Larry Millard Stepped Tower stainless steel 120" x 18" x 18"$20,000.00 2017 Larry Millard Stepped Tower welded stainless steel 9.5" x 1.5" x 1.5"$20,000.00 2017 Augusta Sculpture Trail 2021-23 Inventory of Works - Invited Artists 11/16/2020 Image Name Title Medium Dimensions Price Year Created Description Harry McDaniel Impractical Hardware Bronze, Aluminum, Steel 6.5’ x 5’ x 4.5’$16,000.00 2020 "Impractical Hardware" is an exploration of forms based on common hardware items: bolts, nuts, screws, and lock washers. Harry McDaniel Impractical Hardware Bronze, Aluminum, Steel 6.5’ x 5’ x 4.5’$16,000.00 2020 "Impractical Hardware" is an exploration of forms based on common hardware items: bolts, nuts, screws, and lock washers. Harry McDaniel Impractical Hardware Bronze, Aluminum, Steel 6.5’ x 5’ x 4.5’$16,000.00 2020 "Impractical Hardware" is an exploration of forms based on common hardware items: bolts, nuts, screws, and lock washers. Augusta Sculpture Trail - Augusta, GA Downloaded by Pax Bobrow Wednesday, November 18th 2020, 11:51am Image Inventory List Status: Wait List Event Name: Augusta Sculpture Trail - Augusta, GA Image Name Title Medium Dimensions Duration Price Year Description Category Wesley Stewart Vine Weldment Steel 120" x 60" x 60"$800.00 2016 Wesley Stewart Vine Weldment 2 Steel 120" x 60" x 60"$750.00 2015 Wesley Stewart Vine Weldment 2 Steel 120" x 60" x 60"$750.00 2015 Aisling McDonald Bealtaine Steel and Cast Iron 7.5’ x 3’ x 2’$7,500.00 2012 Bealtaine commemorates the ancient Irish Fire Festival that is celebrated on the cross-quarter between the spring equinox and summer solstice. The flame rises up from two individual contemporary forms that converge in a circular knot displayed high on top, through which the sun will shine. Image Inventory List Status: Wait List Event Name: Augusta Sculpture Trail - Augusta, GA Image Name Title Medium Dimensions Duration Price Year Description Category Aisling McDonald Bealtaine Cast Iron and Steel 7.5’ x 3’ x 2’$7,500.00 2012 Bealtaine commemorates the ancient Irish Fire Festival that is celebrated on the cross-quarter between the spring equinox and summer solstice. The flame rises up from two individual contemporary forms that converge in a circular knot displayed high on top, through which the sun will shine. Aisling McDonald Bealtaine Steel and Cast Iron 7.5’ x 3’ x 2’$7,500.00 2012 Bealtaine commemorates the ancient Irish Fire Festival that is celebrated on the cross-quarter between the spring equinox and summer solstice. The flame rises up from two individual contemporary forms that converge in a circular knot displayed high on top, through which the sun will shine. Fred Ajanogha Tangled - 1 Cement 7’ x 4’ x 4’$21,000.00 2018 Image Inventory List Status: Wait List Event Name: Augusta Sculpture Trail - Augusta, GA Image Name Title Medium Dimensions Duration Price Year Description Category Fred Ajanogha Tangled - 2 Cement 7’ x 4’ x 4’$21,000.00 2018 Fred Ajanogha Tangled - 3 Cement 7’ x 4’ x 4’$21,000.00 2018 Fred Ajanogha Tangled - 4 Cement 7’ x 4’ x 4’$21,000.00 2018 ROBERT CORDISCO QUEST Stainless Steel 75" x 35" x 34"$9,500.00 2014 A drawing is transferred to stainless steel and cut with a plasma torch. The pieces are then assembled by arc welding. Next the piece is ground and sanded to a fine finish with power and hand tools. Lastly the piece is sprayed with an automotive clear coat. Image Inventory List Status: Wait List Event Name: Augusta Sculpture Trail - Augusta, GA Image Name Title Medium Dimensions Duration Price Year Description Category ROBERT CORDISCO QUEST Stainless Steel 75" x 35" x 34"$9,500.00 2014 A drawing is transferred to stainless steel and cut with a plasma torch. The pieces are then assembled by arc welding. Next the piece is ground, and sanded to a fine finish with power and hand tools. Lastly the piece is sprayed with an automotive clear coat. ROBERT CORDISCO QUEST Stainless Steel 75" x 35" x 34"$8,500.00 2014 A drawing is transferred to stainless steel and cut with a plasma torch. The pieces are then assembled by arc welding. Next the piece is ground and sanded to a fine finish with power and hand tools. Lastly the piece is sprayed with an automotive clear coat. Stephen Daly MENTORING oil stain on cast aluminum 72.25" x 35.50" x 31.50" $21,000.00 2003 stand alone work measured here without fabricated plate aluminum base Stephen Daly MENTORING oil stain on cast aluminum 72.25" x 35.50" x 31.50" $21,000.00 2003 stand alone artwork measured here without fabricated aluminum base Image Inventory List Status: Wait List Event Name: Augusta Sculpture Trail - Augusta, GA Image Name Title Medium Dimensions Duration Price Year Description Category Stephen Daly MENTORING cast aluminum 72.25" x 35.50" x 31.50" $21,000.00 2003 detail view Stephen Daly MENTORING cast aluminum 72.25" x 35.50" x 31.50" $21,000.00 2003 detail view Stephen Daly MENTORING (mounted to base) cast and fabricated aluminum 100.2" x 42" x 31.50" $21.00 2003 artwork on base during year long invitational in Palm Desert, CA Stephen Daly MENTORING (on base) cast and fabricated aluminum 100.2" x 42" x 31.50" $21,000.00 2003 artwork on base. photo during exhibition in Palm Desert, CA Stephen Daly MENTORING cast aluminum 72.25" x 35.50" x 31.50" $21,000.00 2003 stand alone work shown here and measured without base Commission Meeting Agenda 12/1/2020 2:00 PM HCD _ BID Item #20-202 Furniture for Housing and Community Development Approval request Department:HCD Department:HCD Caption:Motion to approve BID Item #20-202 Furniture for Housing and Community Development. Background:In September 2019, Housing and Community Development department moved their facilities from 925 Laney Walker Blvd. to a new facility located at 510 Fenwick Street. In moving the facilities, there was an established moving budget for furniture that was held up in ordering due to the COVID pandemic. Upon reopening business for the city, HCD thru Procurement Department moved forward to bid out the request for furniture. McWaters, has been awarded the bid at $51,273.44. Analysis:The approval of this request will allow HCD to fully furnish the remaining spaces its office building located at 510 Fenwick Street. Financial Impact:HCD will fund this expenditure from CDBG and HOME program income administration allocations allowed of 20% and 10%, respectively. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve BID Item #20-202 Furniture for Housing and Community Development. Funds are Available in the Following Accounts: Department of Housing and Urban Development (HUD) Funds: - Org key 221073111-CDBG and 221073112- HOME - Obj code 5316150 Cover Memo REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM HCD_ 2021 Federal Funding Agreement Contract Approval Process Request Department:HCD Department:HCD Caption:Motion to approve HCD's contract procedural process relative to the authorization of Agreements/Contracts/HUD Forms related to HCD’s federally funded programs for the first quarter of calendar year 2021. (Deferred from the November 3, 2020 meeting) Background:Each year the Augusta, Georgia receives Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), HOME Investment Partnerships (HOME) and Housing Opportunities for Persons with AIDS (HOPWA) funds from the U.S. Department of Housing & Urban Development (HUD). These funds are used to fund agencies and projects to assist low-income persons and revitalize low-income neighborhoods. The Housing and Community Development (HCD) Department annually solicits for proposals from agencies and develops CDBG, ESG, HOME and HOPWA budgets which are incorporated into the City’s Annual Action Plan. For Calendar Year 2021, Augusta’s Action Plan recommends a set of projects and activities to be carried out through Partnership with local non-profits and for profit partners. To carry out these projects, HUD requires the City of Augusta to have agreements with these Partners carrying out the activities described in the Annual Action Plan. Furthermore, there are a couple HUD forms /Banking Documents that only require a single authorized official signature. These documents, specifically a) Forms HUD- 7082, and b) HUD-40093 shall be authorized for execution by the Mayor (as Augusta, Georgia’s HUD Certifying Official). To facilitate the execution of agreements/contract process, we propose the utilization of our attached Agreement/Contract procedural process (see attachment). Analysis:The submitted procedural process provides fluency and keeps the Augusta, GA Commission engaged of Housing and Community Development’s (HCDs) progress and projects. Cover Memo Financial Impact:The City receives funding from the US Housing and Urban Development Department on an annual basis. Last year's HUD agreements granted the City the use of CDBG funds in the amount of $1,780,877, HOME Investment Partnership funds in the amount of $996,628, Emergency Solutions Grant funds in the amount of $150,447, and Housing Opportunities for Persons with AIDS funds in the amount of $1,055,049. Alternatives:Do not approve HCD's agreement/contract procedural process request. Recommendation:Motion to approve HCD's contract procedural process relative to the authorization of Agreements / Contracts / HUD Forms related to HCD’s federally funded programs for the first quarter of calendar year 2021. Funds are Available in the Following Accounts: This agenda item requests no funding. REVIEWED AND APPROVED BY: Cover Memo *Green boxes denote Augusta Commission Action 5 October 2020 HCD CONTRACT PROCEDUHCD CONTRACT PROCEDUHCD CONTRACT PROCEDUHCD CONTRACT PROCEDURAL FLOW CHART RAL FLOW CHART RAL FLOW CHART RAL FLOW CHART –––– FEDERAL FUNDSFEDERAL FUNDSFEDERAL FUNDSFEDERAL FUNDS 1. Augusta, GA notified of Federal Awards under CDBG, ESG, HOME, HOPWA and applies under CoC with HUD 1a. HCD engages Commission/ Mayor through Commission Workshop to establish goals and priorirties 2. HCD hosts Annual Application Workshop 3. HCD solicits applications for funding from local non-profit partners 4. HCD engages local citizens through HUD- approved Citizen Participation Process including 30-Day Comment Period 5. HCD presents Annual Action Plan to Committee/Commission Submission Approval Process 6. HCD submits Annual Action Plan to HUD / HUD notifies Augusta, GA of Annual Action Plan Approval 7. Augusta, GA recieves Grant Agreements from HUD - reviewed / executed by Legal, Mayor 8. HCD moves to enter into Agreement with Public Service / ESG / HOPWA Non- Profit partners identified in Annual Action Plan 8 (b). All other Annual Action Plan activities performed by area non-profits reviewed and approved by Committee/Commissi on Cycle 9. HCD executes subrecipient Agreements with approved area non- profits and forwards to Legal, Mayor, Administrator for Review and Execution 10. Fully executed Agreements returned to HCD and Non-Profit partners carry out activities described in Annual Action Plan 10 (b). Non-Profits report results and expenditures to HCD 10(c). HCD monitors sub-recipient Non-Profit performance 11 (a). HCD compiles annual CAPER 11 (b). HCD submits CAPER to Committee / Commission cycle as information prior to submission (including required Comment Period) 11(c). HCD submits annual CAPER to HUD Commission Meeting Agenda 12/1/2020 2:00 PM HCD_ 2021 LW/B Contract Approval Process Request Department:HCD Department:HCD Caption:Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project contract procedural process relative to the authorization of Agreements/Contracts/Task Orders for the first quarter of calendar year 2021. (Deferred from the November 3, 2020 meeting) Background:In 2008, the Augusta Commission passed legislation supporting community development in Laney Walker/Bethlehem. Since that time, the Augusta Housing & Community Development Department has developed a master plan and development guidelines for the area, set up financial incentive programs for developers and homebuyers, selected a team of development partners to focus on catalytic change, and created a marketing strategy to promote the overall effort. To date, HCD (via partnership) continues impactful community developmental activities in seven (7) developmental nodes with continued focus on a Community Economic Development strategy centered around housing, commercial, retail, job creation, and a wraparound supportive service network. To facilitate the execution of our agreements/contract process, we propose the utilization of our attached Agreement/Contract procedural process (see attached). Analysis:The submitted procedural process provides fluency and keeps the Augusta, GA Commission engaged of Housing and Community Development’s (HCDs) progress and projects. Approval of the proposed procedural process will enable continued redevelopment within the Laney Walker/Bethlehem neighborhoods. Financial Impact:Without Commission Approval of an LW/B Agreement / Contract procedural process for the first quarter of Calendar Year 2021, HCD will be unable to move forward with necessary Cover Memo development initiatives containing partnership or contractual elements. Alternatives:Do not approve HCD’s LW/B Agreement/Contract procedural process request for the first quarter of Calendar Year 2021. Recommendation:Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project contract procedural process relative to the authorization of Agreements/Contracts/Task Orders, for the first quarter of calendar year 2021. Funds are Available in the Following Accounts: This agenda item requests no funding. REVIEWED AND APPROVED BY: Cover Memo *Green boxes denote ARC Commission Action 05 October 2020 HCD HCD HCD HCD LW/B LW/B LW/B LW/B CONTRACT PROCEDURAL CONTRACT PROCEDURAL CONTRACT PROCEDURAL CONTRACT PROCEDURAL PROCESS FLOW CHARTPROCESS FLOW CHARTPROCESS FLOW CHARTPROCESS FLOW CHART 1. Augusta, GA LW/B Revitialization Bond Issuance Commenced 2. HCD presented Commission LW/B Redevelopment Plan - Approved by Commission in 2009 2b. HCD engages Commission / Mayor through Commission Workshop on goals and priorities 3. HCD engage local constituents through Citizen Participation process 4. HCD submitted RFQ/FRP/ITB solicitation through Procurement 4(b). HCD presents successful RGQ/RFP/ITB soliciations to Commission for review/approval/denial 5. If Residential, Lowest/Best Bid submitted to Commission for review/approval/denial 6. If Commercial / Retail, potential project presented to Commission for review/approval/denial 6(a). HCD moves to procure developers for approved projects through bidding on defined task orders or sole source negotiation, as appropriate 7. If other, HCD strategically implements RFQs/RFPs/ITBs through procurement in accordance with LW/B Redevelopment Plan 8. HCD executes Agreements with approved Procured Developer/Partner 8(b). HCD forwards executed Developer/Partner Agreement to Legal, Mayor and Adminstrator for review/execution 9. Fully executed Agreement returned to HCD 10. Procured Developer / Partner schedules NTP and predevelopment meeting with HCD before beginning project 11. Procured Developer / Partner moves to carry out the activities described in Agreement, reports performance to HCD (on-going) and is monitored for compliance periodically throughout the project. Commission Meeting Agenda 12/1/2020 2:00 PM HCD_ Laney Walker/Bethlehem New Construction Request (1) Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) contract between HCD and J. Lovett Homes & Construction, LLC to construct one (1) workforce single family housing unit identified as 1518 Twiggs Street. Background:In 2008, the Augusta Commission passed legislation supporting community development in Laney Walker/Bethlehem. Since that time, the Augusta Housing & Community Development Department has developed a master plan and development guidelines for the area, set up financial incentive programs for developers and home buyers, selected a team of development partners to focus on catalytic change, and created a marketing strategy to promote the overall effort. This request involves the new construction of one (1) workforce single-family housing unit within the Laney Walker/Bethlehem area identified as 1518 Twiggs Street (old Hornsby parcel). Analysis:The approval of the contract will allow construction to begin at this location within the Twiggs Street Corridor. Financial Impact:HCD will use Laney Walker/Bethlehem Project funds for this new construction costs: Contract amount: $199,125.03 Alternatives:Do not approve HCD’s Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) contract between HCD and J. Lovett Homes & Construction, LLC to construct one (1) workforce single-family housing unit identified as 1518 Twiggs Street. Funds are Available in the ORG - 298 077343 OBJ - 54-13150 Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 1 CONTRACT between AUGUSTA, GEORGIA And J. LOVETT HOMES AND CONSTRUCTION, LLC in the amount of $199,125.03 USD One Hundred Ninety-Nine Thousand One Hundred Twenty-Five Dollars and 3/100 for Fiscal Year 2020 Providing funding for LANEY WALKER/BETHLEHEM REVITALIZATION PROJECT 1518 Twiggs Street THIS AGREEMENT (“Contract”), is made and entered into as of the ___ day of 2020 (“the effective date”) by and between Augusta, Georgia, a political subdivision of the State of Georgia (hereinafter referred to as “Augusta”), acting through the Housing and Community Development Department (hereinafter referred to as “HCD”) - with principal offices at 510 Fenwick Street, Augusta, Georgia 30901, as party of the first part, and J. LOVETT HOMES AND CONSTRUCTION, LLC., a developer, organized pursuant to the Laws of the State of Georgia, hereinafter called "J. LOVETT HOMES AND CONSTRUCTION, LLC” as party in the second part. WITNESSETH WHEREAS, Augusta is qualified by the U. S. Department of Housing and Urban Development (hereinafter called HUD) as a Participating Jurisdiction, and has received Laney Walker/Bethlehem Bond Financing for the purpose of providing and retaining affordable and market rate housing for eligible families; and WHEREAS, J. LOVETT HOMES AND CONSTRUCTION, LLC, a procured developer and contractor with HCD wishes to increase homeownership opportunities and preserve and increase the supply of affordable/market rate housing for eligible families; and WHEREAS, Augusta wishes to enter into a contractual Agreement with J. LOVETT HOMES AND CONSTRUCTION, LLC for the administration of eligible affordable and market rate housing development activities utilizing Laney Walker Bond Financing; and WHEREAS, this activity has been determined to be an eligible activity in accordance with 24 CFR 92.504(c)(13) and will meet one or more of the national objectives and criteria outlined in Title 24 Code of Federal Regulations, Part 92 of the Housing and Urban Development regulations; and WHEREAS, J. LOVETT HOMES AND CONSTRUCTION, LLC has been selected and approved through a solicitation process for development partners to assist in the redevelopment of Laney Walker and Bethlehem communities; and Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 2 WHEREAS, J. LOVETT HOMES AND CONSTRUCTION, LLC has agreed to provide services funded through this contract free from political activities, religious influences or requirements; and WHEREAS, J. LOVETT HOMES AND CONSTRUCTION, LLC has requested, and Augusta has approved a total of $199,125.03 in funding to perform eligible activities as described in Article I; below: NOW, THEREFORE, the parties of this Agreement for the consideration set forth below, do here and now agree to the following terms and conditions: ARTICLE I. SCOPE OF SERVICES A. Scope of Services Project Description: J. LOVETT HOMES AND CONSTRUCTION, LLC agrees to utilize approved Laney Walker/Bethlehem Bond Financing funds to support this project. Under this Agreement: 1. Perform new construction for one (1) single-family detached home identified as property number 1518 Twiggs Street. 2. Perform all required construction management and project oversight; in accordance with all laws, ordinances, and regulations of Augusta; 3. Perform all functions required to ensure delivery of a final product meeting all requirements as set forth by said Agreement to include: · Materials list to include brand name and/or model number of materials as specified or agreed to adjustments to specifications including but not limited to: appliances, windows, HVAC, fixtures and First Quality lumber. J. LOVETT HOMES AND CONSTRUCTION, LLC are to provide a finish schedule with the specifications, brands and model numbers for all interior finishes 90 days from completion for agreement by HCD. Actual material invoices may be requested to verify charges. B. Use of Funds: Laney Walker/Bethlehem Bond Financing funds shall be used by J. LOVETT HOMES AND CONSTRUCTION, LLC for the purposes and objectives as stated in Article I, Scope of Services, of this Agreement. The use of funding for any other purpose(s) is not permitted. The following summarizes the proposed uses of funds under this Agreement based on total material and labor cost of $199,125.03. Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 3 1. Overhead & Profit An amount not to exceed eighteen percent (18%) of the construction cost as outlined and approved in Article I. Scope of Services, Section B. Use of Funds and on the Work Write-Up, shall be paid to J. LOVETT HOMES AND CONSTRUCTION, LLC for costs identified in the development of one single family detached home identified as 1518 Twiggs Street. The design and specifications of the property shall be approved by HCD prior to construction (see Appendix). HCD will have the latitude to pay O&P directly to the procured developer/contractor on a pay for performance basis or upon the sale of the single family detached home identified as 1518 Twiggs Street. 2. Developer’s Fee N/A 3. Developer’s Fee Disbursements N/A C. Program Location and Specific Goals to be Achieved J. LOVETT HOMES AND CONSTRUCTION, LLC shall conduct project development activities and related services in its project area Laney Walker Bethlehem that incorporates the following boundaries: Fifteenth Street, R.A. Dent, Wrightsboro Road, Twiggs Street, MLK Boulevard and Walton Way. D. Project Eligibility Determination It has been determined that the use of Laney Walker/Bethlehem Bond Financing funds by J. LOVETT HOMES AND CONSTRUCTION, LLC will be in compliance with legislation supporting community development in Laney Walker/Bethlehem as authorized under the Urban Redevelopment Authority which acts in behalf of the Augusta Commission to provide oversight of the operation of the Laney Walker/Bethlehem Redevelopment Project. Notwithstanding any other provisions of this contract, J. LOVETT HOMES AND CONSTRUCTION, LLC shall provide activities and services as described in the description of the project, including use of funds, its goals and objectives, tasks to be performed and a detailed schedule for completing the tasks for this project as provided in Exhibit A of this contract. ARTICLE II. BUDGET AND METHOD OF PAYMENT J. LOVETT HOMES AND CONSTRUCTION, LLC will carry out and oversee the implementation of the project as set forth in this Agreement and agrees to perform the required services under the general coordination of HCD. In addition, and upon approval by Augusta, J. LOVETT HOMES AND CONSTRUCTION, LLC may engage the services of outside professional services consultants and contractors to help carry out the program and projects. A. Augusta shall designate and make funds available in the following manner: Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 4 1. Augusta agrees to pay J. LOVETT HOMES AND CONSTRUCTION, LLC, a maximum of $199,125.03 under this Agreement for project expenses incurred as outlined in ARTICLE I, Scope of Services, subject to J. LOVETT HOMES AND CONSTRUCTION, LLC’s compliance with all terms and conditions of this Agreement and the procedures for documenting expenses and activities as set forth in said Agreement; 2. The method of payment for construction costs, including only materials and labor as outlined and approved on the Work Write-Up, not to exceed the aforementioned contracted amount of $199, 125.03 shall be on a pay for performance basis provided J. LOVETT HOMES AND CONSTRUCTION, LLC and HCD determine the progress is satisfactory. J. LOVETT HOMES AND CONSTRUCTION, LLC shall utilize the AIA Form provided by HCD (see Appendix). For invoicing, J. LOVETT HOMES AND CONSTRUCTION, LLC will include documentation showing proof of completion of work in accordance with the amount requested, inspected and accepted by HCD, lien waivers for vendors and sub-contractors, as specified in the Work Write-Up found in Exhibit B & E. 3. HCD will monitor the progress of the project and J. LOVETT HOMES AND CONSTRUCTION, LLC’s performance on a weekly basis with regards to the production of housing units and the overall effectiveness of project. 4. Upon the completion of this Agreement, any unused or residual funds remaining shall revert to Augusta and shall be due and payable on such date of the termination and shall be paid no later than thirty (30) days thereafter. J. LOVETT HOMES AND CONSTRUCTION, LLC and HCD shall share in the cost and proceeds of developing the residence at 1518 Twiggs Street as follows: 5. Funds may not be transferred from line item to line item in the project budget without the prior written approval of Augusta Housing and Community Development. 6. This Agreement is based upon the availability of funding under the Laney Walker/Bethlehem Revitalization Project. Should funds no longer be available, it is agreed to by both parties that this contract shall terminate and any J. LOVETT HOMES AND CONSTRUCTION, LLC deemed satisfactorily progress made within the contracted construction only amount not to exceed fifty percent (50%) shall be paid to J. LOVETT HOMES AND CONSTRUCTION, LLC. 7. HCD will retain ten percent (10%) of an amount within the one hundred percent (100%) of construction costs, including only materials and labor as outlined and approved on the Work Write-Up, after the Certificate of Occupancy has been issued until J. LOVETT HOMES AND CONSTRUCTION, LLC and HCD determine that all HCD punch-list items have been satisfied. B. Project Financing The Augusta Housing and Community Development will provide an amount not to exceed the actual construction costs including only materials and labor as outlined and approved on the Work Write-Up to be expended by J. LOVETT HOMES AND CONSTRUCTION, LLC for construction costs related to the development of one single family detached home identified as 1518 Twiggs Street. Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 5 Additionally, HCD will provide 100% of all change orders (where applicable) as approved by HCD and J. LOVETT HOMES AND CONSTRUCTION, LLC in writing. All funding is being provided as payment for services rendered as per this Agreement. C. Timetable for Completion of Project Activities J. LOVETT HOMES AND CONSTRUCTION, LLC shall be permitted to commence with the expenditure of Laney Walker Bethlehem Bond Financing funds as outlined in said Agreement upon procurement of a construction contractor in accordance with its policies and procedures; and approval of a detailed outline of project expenditures anticipated for the completion of the development within 120 days of said home identified as 1518 Twiggs Street. Liquidated Damages J. LOVETT HOMES AND CONSTRUCTION, LLC agrees to pay as liquidated damages to HCD the sum of two hundred dollars ($200.00) for each consecutive calendar day after the expiration of the Contract Time of Completion Time, except for authorized extensions of time by Augusta. This section is independent of any section within this Agreement concerning the default of J. LOVETT HOMES AND CONSTRUCTION, LLC. The parties agree that these provisions for liquidated damages are not intended to operate as penalties for breach of Contract. The liquidated damages set forth above are not intended to compensate Augusta for any damages other than inconvenience and loss of use or delay in services. The existence or recovery of such liquidated damages shall not preclude Augusta from recovering other damages in addition to the payments made hereunder which Augusta can document as being attributable to the documented failure of J. LOVETT HOMES AND CONSTRUCTION, LLC. In addition to other costs that may be recouped, Augusta may include costs of personnel and assets used to coordinate, inspect, and re-inspect items within this Agreement as well as attorney fees if applicable. Specified Excuses J. LOVETT HOMES AND CONSTRUCTION, LLC is not responsible for delay in performance caused by hurricanes, tornados, floods, and other severe and unexpected acts of nature. In any such event, the contract price and schedule shall be equitably adjusted. Temporary Suspension or Delay of Performance of Contract To the extent that it does not alter the scope of this Agreement, Augusta may unilaterally order a temporary stopping of the work or delaying of the work to be performed by J. LOVETT HOMES AND CONSTRUCTION, LLC under this Agreement. Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 6 D. Project Budget: Limitations All costs associated with construction, O&P, construction management, and real estate expenses have been outlined in said Agreement as percentage-based costs related to the development of one single family detached home identified as 1518 Twiggs Street as part of the Laney Walker/Bethlehem Revitalization Project. HCD will have the latitude to pay such costs directly to the procured construction contractor. J. LOVETT HOMES AND CONSTRUCTION, LLC shall be paid a total consideration of no more than $199,125.03.00 for full performance of the services specified under this Agreement. Any cost above this amount shall be the sole responsibility of HCD. It is also understood by both parties to this contract that the funding provided under this contract for this specific project shall be the only funds provided by Augusta unless otherwise agreed to by Augusta and J. LOVETT HOMES AND CONSTRUCTION, LLC. Augusta shall adhere to the budget as outlined in the Work Write-Up (Exhibit B) in the performance of this contract. ARTICLE III. TERM OF CONTRACT The term of this Agreement shall commence on the date when this Agreement is executed by Augusta and J. LOVETT HOMES AND CONSTRUCTION, LLC (whichever date is later) and shall end at the completion of all program activities, within the time specified in Article II.C, or in accordance with ARTICLE X: Suspension and Termination. ARTICLE IV. DOCUMENTATION AND PAYMENT A. This is a pay-for-performance contract and in no event shall HCD provide advance funding to J. LOVETT HOMES AND CONSTRUCTION, LLC, or any subcontractor hereunder. B. J. LOVETT HOMES AND CONSTRUCTION, LLC shall not use these funds for any purpose other than the purpose set forth in this Agreement. C. Subject to J. LOVETT HOMES AND CONSTRUCTION, LLC’s compliance with the provisions of this Agreement, Augusta agrees to reimburse all budgeted costs allowable under federal, state, and local guidelines. D. All purchases of capital equipment, goods and services shall comply with the procurement procedures of OMB Circular A-110 "Uniform Administrative Requirements for Grant Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations" as well as the procurement policy of Augusta. E. Requests by J. LOVETT HOMES AND CONSTRUCTION, LLC for payment shall be accompanied by proper documentation and shall be submitted to HCD, transmitted by a cover memo, for approval no later than thirty (30) calendar days after the last date covered by the request. For purposes of this section, proper documentation includes: Updated Exhibit A- schedule (Gantt Chart), Updated Exhibit B- Work Write-Up, and AIA Form. F. J. LOVETT HOMES AND CONSTRUCTION, LLC shall maintain an adequate financial system and internal fiscal controls. Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 7 G. Unexpended Funds: Unexpended funds shall be retained by Augusta upon written request, Augusta may consider the reallocation of unexpended funds to eligible projects proposed by J. LOVETT HOMES AND CONSTRUCTION, LLC. H. The terms of this Agreement supersede any and all provisions of the Georgia Prompt Pay Act. I. Upon the sale of the detached single-family home at 1518 Twiggs Street, HCD is to provide J. LOVETT HOMES AND CONSTRUCTION, LLC with any outstanding payments on approved invoices and related costs received within ten (10) business days. J. HCD shall receive one hundred percent (100%) proceeds and J. LOVETT HOMES AND CONSTRUCTION, LLC shall receive zero percent (0%) upon sale of home; 1518 Twiggs Street. ARTICLE V. ADMINISTRATIVE REQUIREMENTS Conflict of Interest J. LOVETT HOMES AND CONSTRUCTION, LLC agrees to comply with the conflict of interest provisions contained in 24 CFR 85.36, 570.611, OMB Circular A-110 and OMB Circular A-102 as appropriate. This conflict of interest provision applies to any person who is an employee, agent, consultant, officer, or elected official or appointed official of J. LOVETT HOMES AND CONSTRUCTION, LLC. No person described above who exercises, may exercise or has exercised any functions or responsibilities with respect to the activities supported under this contract; or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain any financial interest or benefit from the activities, or have a financial interest in any contract, sub-contract, or agreement with respect to the contract activities, either for themselves or those with whom they have business or family ties, during their tenure or for one year thereafter. For the purpose of this provision, "family ties", as defined in the above cited volume and provisions of the Code of Federal Regulations, include those related as Spouse, Father, Mother, Father-in-law, Mother-in-law, Step-parent, Children, Step-children, Brother, Sister, Brother-in-law, Sister-in-law, Grandparent, Grandchildren of the individual holding any interest in the subject matter of this Agreement. J. LOVETT HOMES AND CONSTRUCTION, LLC in the persons of Directors, Officers, Employees, Staff, Volunteers and Associates such as Contractors, Sub-contractors and Consultants shall sign and submit a Conflict of Interest Affidavit. (Affidavit form attached as part in parcel to this Agreement) Augusta may, from time to time, request changes to the scope of this Agreement and obligations to be performed hereunder by J. LOVETT HOMES AND CONSTRUCTION, LLC. In such instances, J. LOVETT HOMES AND CONSTRUCTION, LLC shall consult with HCD/Augusta on any changes that will result in substantive changes to this Agreement. All such changes shall be made via written amendments to this Agreement and shall be approved by the governing bodies of both Augusta and J. LOVETT HOMES AND CONSTRUCTION, LLC. Statutes, regulations, guidelines and forms referenced throughout this Agreement are listed in Appendix A and are attached and included as part in parcel to this Agreement. Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 8 ARTICLE VI. OTHER REQUIREMENTS A. J. LOVETT HOMES AND CONSTRUCTION, LLC agrees that it will conduct and administer activities in conformity with Pub. L. 88-352, "Title VI of the Civil Rights Act of 1964", and with Pub. L. 90-284 "Fair Housing Act" and that it will affirmatively further fair housing. One suggested activity is to use the fair housing symbol and language in J. LOVETT HOMES AND CONSTRUCTION, LLC publications and/or advertisements. (24 CFR 570.601). B. J. LOVETT HOMES AND CONSTRUCTION, LLC agrees that the ownership in the housing assisted units must meet the definition of “homeownership” in §92.2. C. J. LOVETT HOMES AND CONSTRUCTION, LLC agrees to comply with 24 CFR Part I, which provides that no person shall be excluded from participation in this project on the grounds of race, color, national origin, or sex; or be subject to discrimination under any program or activity funded in whole or in part with federal funds made available pursuant to the Act. D. No person employed in the work covered by this contract shall be discharged or in any way discriminated against because he or she has filed any complaint or instituted or caused to be instituted any proceeding or has testified or is about to testify in any proceeding under or relating to the labor standards applicable hereunder to his or her employer. (24 CFR 570.603) E. J. LOVETT HOMES AND CONSTRUCTION, LLC agrees that in accordance with the National Environmental Policy Act of 1969 and 24 CFR Part 58, it will cooperate with Augusta/HCD in complying with the Act and regulations, and that no activities will be undertaken until notified by Augusta/HCD that the activity is in compliance with the Act and regulations. Prior to beginning any project development activity, an environmental review must be conducted by HCD pursuant to (24 CFR 570.604). F. Consistent with the Flood Disaster Protection Act of 1973 (42 USC 4001-4128), J. LOVETT HOMES AND CONSTRUCTION, LLC agrees that funds shall not be expended for acquisition or construction in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards (representing the 100-year floodplain). Exceptions will be made if the community is participating in the National Flood Insurance Program or less than a year has passed since FEMA notification and flood insurance has been obtained in accordance with section 102(a) of the Flood Disaster Protection Act of 1973. G. J. LOVETT HOMES AND CONSTRUCTION, LLC agrees to take all reasonable steps to minimize displacement of persons as a result of assisted activities. Any such activities will be conducted in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) and the Housing and Community Development Act of 1974 (24 CFR 570.606). H. J. LOVETT HOMES AND CONSTRUCTION, LLC agrees to comply with Executive Order 11246 and 12086 and the regulations issued pursuant thereto (41 CFR 60) which provides that no person shall be discriminated against on the basis of race, color, religion, sex or national Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 9 origin. J. LOVETT HOMES AND CONSTRUCTION, LLC will in all solicitations or advertisements for employees placed state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin or familial status. I. J. LOVETT HOMES AND CONSTRUCTION, LLC will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, or familial status. J. LOVETT HOMES AND CONSTRUCTION, LLC will take appropriate action to ensure that applicants are employed, and that employees are treated fairly during employment, without regard to their race, color, religion, sex, national origin or familial status. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or advertising; lay-off or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. J. LOVETT HOMES AND CONSTRUCTION, LLC agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by Augusta setting forth the provisions of this nondiscrimination clause. Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 10 J. In accordance with Section 570.608 of the CDBG Regulations, J. LOVETT HOMES AND CONSTRUCTION, LLC agrees to comply with the Lead Based Paint Poisoning Prevention Act pursuant to prohibition against the use of lead-based paint in residential structures and to comply with 24 CFR 570.608 and 24 CFR 35 with regard to notification of the hazards of lead-based paint poisoning and the elimination of lead-based paint hazards. K. J. LOVETT HOMES AND CONSTRUCTION, LLC agrees to comply with 24 CFR 570.609 with regards to the direct or indirect use of any contractor during any period of debarment, suspension or placement in ineligibility status. No contract will be executed until such time that the debarred, suspended or ineligible contractor has been approved and reinstated by HCD. L. In accordance with 24 CFR part 24, subpart F, J. LOVETT HOMES AND CONSTRUCTION, LLC agrees to administer a policy to provide a drug-free workplace that is free from illegal use, possession or distribution of drugs or alcohol by its beneficiaries as required by the Drug Free Workplace Act of 1988. M. Any publicity generated by J. LOVETT HOMES AND CONSTRUCTION, LLC for the project funded pursuant to this Agreement, during the term of this Agreement or for one year thereafter, will make reference to the contribution of HCD in making the project possible. The words “Augusta, Georgia Department of Housing and Community Development" will be explicitly stated in any and all pieces of publicity; including but not limited to flyers, press releases, posters, brochures, public service announcements, interviews, and newspaper articles. N. J. LOVETT HOMES AND CONSTRUCTION, LLC shall comply with all applicable laws, ordinances and codes of the federal, state, and local governments and shall commit no trespass on any public or private property in performing any of the work embraced by this contract. J. LOVETT HOMES AND CONSTRUCTION, LLC agrees to obtain all necessary permits for intended improvements or activities. O. J. LOVETT HOMES AND CONSTRUCTION, LLC shall not assign any interest in this contract or transfer any interest in the same without the prior written approval of Augusta. J. LOVETT HOMES AND CONSTRUCTION, LLC agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by HCD, setting forth the provisions of this nondiscrimination clause. Except as prohibited by law or the March 14, 2007 Court Order in the case Thompson Wrecking, Inc. v. Augusta, Georgia, Civil Action No. 1:07-CV-019 (S.D. GA 2007). ANY LANGUAGE THAT VIOLATES THIS COURT ORDER IS VOIDABLE BY THE AUGUSTA GOVERNMENT. J. LOVETT HOMES AND CONSTRUCTION, LLC agrees to comply with any federally mandated requirements as to minority and women owned business enterprises. P. All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia has registered with and is participating in a federal work authorization program. All contractors and subcontractors must provide their E-Verify number and must be in compliance with the electronic verification of work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 11 of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and shall continue to use the federal authorization program throughout the contract term. All contractors shall further agree that, should it employ or contract with any subcontractor in connection with the physical performance of services pursuant to its contract with Augusta, Georgia, the contractor will secure from such subcontractors each subcontractor’s E-Verify number as evidence of verification of compliance with O.C.G.A §13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to maintain records of such compliance and provide a copy of each such verification to HCD at the time the subcontractors are retained to perform such physical services. Q. J. LOVETT HOMES AND CONSTRUCTION, LLC agrees that low and moderate income persons reside within Augusta-Richmond County and that contract for work in connection with the project be awarded to eligible businesses which are located in or owned in substantial part by persons residing in Richmond County. (24 CFR 570.697) Utilization of contractors and/or subcontractors outside of the Augusta, Georgia- Richmond County area is not desirable. R. J. LOVETT HOMES AND CONSTRUCTION, LLC agrees to comply with the prohibitions against discrimination on the basis of age under the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing regulations at 24 CFR part 146 and the prohibitions against otherwise qualified individuals with handicaps under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and implementing regulations at 24 CFR part 8. For purposes of the emergency shelter grants program, the term dwelling units in 24 CFR Part 8 shall include sleeping accommodations. S. J. LOVETT HOMES AND CONSTRUCTION, LLC will not discriminate against any employee or applicant for employment on the basis of religion and will not give preference of persons on the basis of religion. J. LOVETT HOMES AND CONSTRUCTION, LLC will not discriminate against any person applying for shelter on the basis of religion. J. LOVETT HOMES AND CONSTRUCTION, LLC will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing and exert no religious influence in the provision of shelter and other eligible activities funded by this grant. T. Indirect costs will only be paid if J. LOVETT HOMES AND CONSTRUCTION, LLC has indirect cost allocation plan approved by the Augusta Housing and Community Development prior to the execution of this Contract. U. HCD shall not approve any travel or travel related expenses to J. LOVETT HOMES AND CONSTRUCTION, LLC with funds provided under this. V. Construction Requirements In the absence of local codes, properties must meet the HUD Section 8 Housing Quality Standards [HQS]. All housing assisted under this Agreement is “new construction” by definition and therefore must meet the local building codes for new housing in Augusta, Georgia, as applicable. K. LOVETT HOMES AND CONSTRUCTION, LLC is required by state and local laws, to dispose of all site debris, trash, and rubble from the project be transported to and disposed of at the Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 12 Augusta, Georgia Solid Waste Landfill in accordance with local and state regulations. The contractor shall provide evidence of proper disposal of, the name and location of the disposal facility, date of disposal and all related fee. Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work site of J. LOVETT HOMES AND CONSTRUCTION, LLC or any subcontractor of J. LOVETT HOMES AND CONSTRUCTION, LLC or subunit thereof which is pertinent to the performance of any contract awarded or to be awarded by Augusta Housing & Community Development Department. ARTICLE VII. SUSPENSION AND TERMINATION A. In the event J. LOVETT HOMES AND CONSTRUCTION, LLC materially fails to comply with any terms of this Agreement, including the timely completion of activities as described in the timetable and/or contained in ARTICLE II.C, Augusta, Georgia may withhold cash payments until J. LOVETT HOMES AND CONSTRUCTION, LLC cures any breach of the Agreement. If J. LOVETT HOMES AND CONSTRUCTION, LLC fails to cure the breach, Augusta may suspend or terminate the current award of funds. J. LOVETT HOMES AND CONSTRUCTION, LLC will not be eligible to receive any other funding. B. Damages sustained as a result of any breach of this Agreement. In addition, to any other remedies it may have at law or equity, HCD may withhold any payments to J. LOVETT HOMES AND CONSTRUCTION, LLC for the purposes of offsetting the exact amount of damages once determined. C. In the best interest of the project and to better serve the people in the target areas and fulfill the purposes of the Laney Walker/ Bethlehem Revitalization project, either party may terminate this Agreement upon giving thirty (30) day notice in writing of its intent to terminate, stating its reasons for doing so. In the event Augusta terminates this Agreement, Augusta shall pay J. LOVETT HOMES AND CONSTRUCTION, LLC for documented committed eligible costs incurred prior to the date of notice of termination. D. Notwithstanding any termination or suspension of this Agreement, J. LOVETT HOMES AND CONSTRUCTION, LLC shall not be relieved of any duties or obligations imposed on it under this Agreement with respect to HCD funds previously disbursed or income derived therefrom. E. To the extent that it does not alter the scope of this Agreement, Augusta, GA may unilaterally order a temporary stopping of the work or delaying of the work to be performed by J. LOVETT HOMES AND CONSTRUCTION, LLC under this contract. ARTICLE VIII. NOTICES Whenever either party desires to give notice unto the other, such notice must be in writing, sent by certified United States mail, return receipt requested, addressed to the party for whom it is intended, at the place last specified, and the place for giving of notice shall remain such until it shall have been changed by written notice. Augusta will receive all notices at the address indicated below: Office of the Administrator ATTN: Jarvis Sims, Interim Administrator Municipal Building Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 13 535 Telfair Street, Suite 910 Augusta, Georgia 30901 With copies to: Augusta Housing and Community Development Department ATTN: Hawthorne Welcher, Jr., Director 510 Fenwick Street Augusta, Georgia 30901 J. LOVETT HOMES AND CONSTRUCTION, LLC will receive all notices at the address indicated below: J. LOVETT HOMES AND CONSTRUCTION, LLC ATTN: Jozell Lovett 1544 Flagler Rd. Augusta, GA 30909 With copies to: Augusta Housing and Community Development Department ATTN: Hawthorne Welcher, Jr., Director 510 Fenwick Street Augusta, Georgia 30901 ARTICLE IX. INDEMNIFICATION J. LOVETT HOMES AND CONSTRUCTION, LLC will at all times hereafter indemnify and hold harmless Augusta, its officers, agents and employees, against any and all claims, losses, liabilities, or expenditures of any kind, including court costs, attorney fees and expenses, accruing or resulting from any or all suits or damages of any kind resulting from injuries or damages sustained by any person or persons, corporation or property, by virtue of the performance of this Agreement. By execution of this Agreement, J. LOVETT HOMES AND CONSTRUCTION, LLC specifically consents to jurisdiction and venue in the Superior Court of Richmond County, Georgia and waives any right to contest jurisdiction or venue in said Court. Should it become necessary to determine the meaning or otherwise interpret any work, phrase or provision of this Agreement, or should the terms of this Agreement in any way be the subject of litigation in any court of laws or equity. It is agreed that the laws of the State of Georgia shall exclusively control the same. The parties hereto do agree to bind themselves, their heirs, executors, administrators, trustees, successors and assigns, all jointly and severally under the terms of this Agreement. ARTICLE X. PRIOR AND FUTURE AGREEMENTS This Document incorporates and includes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 14 the terms hereof shall be predicated upon any prior representations or agreements whether oral or written. HCD is not obligated to provide funding of any kind to J. LOVETT HOMES AND CONSTRUCTION, LLC beyond the term of this Agreement. J. LOVETT HOMES AND CONSTRUCTION, LLC warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by J. LOVETT HOMES AND CONSTRUCTION, LLC for the purpose of securing business and that J. LOVETT HOMES AND CONSTRUCTION, LLC has not received any non-Augusta fee related to this Agreement without the prior written consent of HCD. For breach or violation of this warranty, HCD shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement prices of consideration the full amount of such commission, percentage, brokerage, or contingent fee. ARTICLE XI. LEGAL PROVISIONS DEEMED INCLUDED Each and every provision of any law or regulations and clause required by law or regulation to be inserted in this Agreement shall be deemed to be inserted herein and this Agreement shall be read and enforced as though it were included herein and if, through mistake or otherwise, any such provision is not inserted or is not correctly inserted, then upon application of either party this Agreement shall forthwith be amended to make such insertion. ARTICLE XII. DISCLAIMER Any and all language in this Agreement pertaining to HUD regulations and/or the utilizations of HOME funding is deemed voidable when utilizing Laney Walker Bond funds in its entirety. However, if there are any federal funds utilized by this project, including Homebuyer Subsidy funds, this Agreement will be enforceable in its entirety. ARTICLE XIII. COUNTERPARTS This Agreement is executed in two (2) counterparts– each of which shall be deemed an original and together shall constitute one and the same Agreement with one counterpart being delivered to each party hereto. ARTICLE XIV. INSURANCE The DEVELOPER/CONTRACTOR shall provide, at all times that this Agreement is in effect, Insurance with limits of not less than: A. Workmen’s Compensation Insurance – in accordance with the laws of the State of Georgia. B. Public Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars for injuries, including those resulting in death to any one person, and in an amount of not less than One Million ($1,000,000) Dollars on account of any one occurrence. C. Property Damage Insurance – in an amount of not less than One Million ($1,000,000) Dollars from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars. D. Valuable Papers Insurance – in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project. Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 15 E. Professional Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000. IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: Approved as to Form by (please initial here): Augusta, GA Law Department Date: ____________________ By:__________________________________ Mayor Hardie Davis, Jr., as its Mayor Date: ____________________ By: _______________________________ Jarvis Sims, as its Interim Administrator Date:_____________________ By: _________________________ Hawthorne Welcher, Jr., as its Director Date: _____________________ By: ________________________ Lena Bonner, as its Clerk of Commission Affix Seal Here: ATTEST: J. LOVETT HOMES AND CONSTRUCTION, LLC By: _________________________ Owner _________________________ Owner Date:_______________________ Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 16 APPENDIX 1 Architectural Plans/Designs Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 17 APPENDIX 2 American Institute of Architects (AIA) Form - Sample Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 18 APPENDIX 3 Statutes: (Available on Request) OMB Circular A-110 - Uniform Administrative Requirements for Grants and Agreement with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations OMB Circular A- 122 - Cost Principles for Non-Profit Organizations OMB Circular A-133 - Audits of Institutions of Higher Education & other Non-Profit Institutions 40 USC 276 Davis-Bacon Act 40 USC 327 Contract Work Hours and Safety Standard Act Uniform Relocation Assistance and Real Property Acquisition Policies Act Lead Based Paint Poisoning Prevention Act 24 CFR 35 – HUD Requirements for Notification, Evaluation and Reduction of Lead-Based Paint Hazards in Housing Receiving Federal Assistance and Federally-Owned Residential Property being sold, Final Rule Augusta, Georgia- Richmond County Procurement Policy Conflict of Interest Affidavit Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 19 APPENDIX 4 CONSTRUCTION REQUIREMENTS 1. All construction projects shall comply with Federal, State, and local codes and ordinances, including, but not limited to, the following: A. All work shall be in compliance with the International Building Code current edition of National Electric Code, International Plumbing and Mechanical Code, and ADA 2010 Guidelines. B. Georgia Energy Code International Energy Conservation Code (IECC-2015). C. Williams-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596. D. Part 1910 – Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of Federal Regulations (Federal Register, Volume 37, Number 202, October 18, 1972). E. Part 1926 - Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code of Federal Regulations (Federal Register, Volume 37, Number 243, December 16, 1972. F. Section 106 of the National Historic Preservation Act (16 U.S.C. 470f'). 2. Project Review. All plans, specifications, work write-ups, projected cost estimates, punch lists or other means of outlining work on a particular project will be submitted in writing to HCD for review and approval prior to bidding. HCD Construction and Rehabilitation Inspectors or HCD’s agent will review these items for compliance with new construction and/or rehabilitation standards and materials use. 3. Rehabilitation Standards. All rehabilitation work will comply with the "Uniform Physical Condition Standards for HUD Housing." Workmanship and material standards will comply with the Antioch Ministries, Inc. -Richmond County Housing & Community Development Department Contractors Manual and Performance Standards. A copy of this manual is provided to every contractor when included on the HCD Approved Contractors List. A copy is enclosed for inclusion. 4. Inspections. All projects will be inspected and approved by an HCD Construction and Rehabilitation Inspector or HCD’s agent prior to release of the funds for that project. Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 20 APPENDIX 5 CONTRACTOR ACKNOWLEDGEMENT J. LOVETT HOMES AND CONSTRUCTION, LLC/J. LOVETT HOMES AND CONSTRUCTION, LLC acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioner and approval of the Mayor. Under Georgia law, J. LOVETT HOMES AND CONSTRUCTION, LLC is deemed to possess knowledge concerning HCD ability to assume contractual obligations and the consequences of Contractor’s provision of goods or services to HCD under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that J. LOVETT HOMES AND CONSTRUCTION, LLC may be precluded from recovering payment for such unauthorized goods or services. Accordingly, J. LOVETT HOMES AND CONSTRUCTION, LLC agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if J. LOVETT HOMES AND CONSTRUCTION, LLC provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia’s Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by J. LOVETT HOMES AND CONSTRUCTION, LLC. J. LOVETT HOMES AND CONSTRUCTION, LLC assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia (Laney Walker/Bethlehem Revitalization Project), and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized including, without limitation, all remedies at law or equity. This acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue producing contracts. ____________________________________ Name J. LOVETT HOMES AND CONSTRUCTION, LLC, Owner Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 21 EXHIBIT A PROJECT SCHEDULE OF COMPLETION J. LOVETT HOMES AND CONSTRUCTION, LLC MUST PROVIDE A COMPLETED SCHEDULE OF COMPLETION AS EXHIBIT A- WITH APPROPRIATE PROJECT MILESTONES WITHIN 10 TO 15 DAYS AFTER SIGNING THIS AGREEMENT. THIS SCHEDULE MUST BE PROVIDED IN SUFFICIENT DETAIL TO PERMIT HCD TO MONITOR AND ASSESS PROGRESS IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT. A SAMPLE SCHEDULE IS PROVIDED. Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 22 EXHIBIT B WORK WRITE-UP Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 23 EXHIBIT C PROJECT DEVELOPMENT AND MANAGEMENT PROCEDURES 1. HCD must review and approve all new construction work, project specifications and total development cost for each residential development project before work is commenced and before funds can be released for payment reimbursement. Construction payments will be released to J. LOVETT HOMES AND CONSTRUCTION, LLC in accordance with the attached drawdown schedule and budget. 2. HCD will provide the lot on which all new construction efforts will be performed under this Agreement and in connection with the project. 3. With HCD approval, J. LOVETT HOMES AND CONSTRUCTION, LLC may use funds under this Agreement for the following purposes: a. To support development costs as outlined in Item 6 below. 4. Completion delays, remedies, and penalties. a. If the Contractor fails to complete the work within the time frame specified in the contract, plus any authorized delays, HCD may: i. Terminate the contractor in accordance with the “Provisions for Augusta Housing and Community Development Department (HCD)” clause of this contract. ii. Assess liquidated damages of Two Hundred Dollars ($200) per working day from the schedule of completion to the date of final acceptance of the project. The total amount of liquidated damages will be deducted from the total contract price, plus any change order amounts. b. The contractor shall not be charged with liquidated damages for any delays in the completion of the work due: i. To any acts of the Federal, State, or City/County Government; including controls or restrictions upon or requisitioning of materials, equipment, tools or labor by reason of war, National Defense, or any other National, State, or City/County emergency. ii. To any acts of the Owner that hinder the progress of the work; iii. To cause not reasonable foreseeable by the parties in this contract at the time the execution of the contract which are beyond the control and without the fault or negligence of the Contractor; including but not restricted to acts of God; acts of the public enemy; acts of another contractor in the performance of some other contract with the owner; fires; floods; epidemics; quarantine restrictions; strikes; freight embargoes; and weather or unusual severity such as hurricanes, tornadoes, cyclones, and other extreme weather conditions; and iv. To any delay of the subcontractor occasioned by any other causes specified in subparagraphs A and B above. Provided, however, that the contractor promptly (within 10 days) notifies HCD and J. LOVETT HOMES AND CONSTRUCTION, LLC in writing of the cause of the delay. If the facts show the delay to be properly excusable under the terms of this contract, HCD shall extend the contract time by a period commensurate with the period of authorized delay to the completion of the work as whole; in the form of an amendment to this contract. Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 24 5. New Construction Costs and Requirements a. J. LOVETT HOMES AND CONSTRUCTION, LLC will provide construction management for the project to ensure that construction work is being carried out in accordance with plans, specifications and the project budget. b. J. LOVETT HOMES AND CONSTRUCTION, LLC must make sure contractors obtain and post all permits on job site. c. J. LOVETT HOMES AND CONSTRUCTION, LLC must collect progress and final lien releases from the contractor, subcontractors, and material suppliers prior to making a payment to a contractor. d. HCD or its agent may continually inspect each house for contract compliance and to determine the percent of completion prior to processing a draw request and releasing payment. HCD may choose not to release payments if the work being performed is not of acceptable quality to HCD and if the house is not being built or rehabilitated in accordance with plans and specifications, or if the project is not on schedule. 6. Permanent Financing and Sales Prices a. The sales price of each home sold in accordance with this Agreement must be based on a formal appraisal. Unless otherwise agreed to by HCD, the sales price of each house shall not exceed the appraised value of the house. b. The purchasers of houses constructed must meet the Augusta, GA requirements. c. Buyers will be required to borrow no less than 80% of the sale prices of the house from a private lending institution unless otherwise agreed to by HCD. Augusta Housing & Community Development Department 1518 Twiggs Street Contract Page 25 Commission Meeting Agenda 12/1/2020 2:00 PM HCD_ LW/B Golden Blocks Phase II Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide a local matching funding in conjunction to the federal grant provided by the National Endowment for the Arts (NEA), for the Greater Augusta Arts Council Golden Blocks Phase II. Background:In 2008, the Augusta Commission passed legislation supporting community development in Laney Walker/Bethlehem. Since that time, the Augusta Housing & Community Development Department has developed a master plan and development guidelines for the area, set up financial incentive programs for developers and home buyers, selected a team of development partners to focus on catalytic change, and created a marketing strategy to promote the overall effort. The objective involves commemorating and highlighting the historical black educational institutions within the Laney Walker Bethlehem area by artistic creativity, and the history of the educational institutions. This will also include the history of the educational institutions, and a sculpture installation for the 1970 Riot of Augusta Observation. The following institutions that will be commemorated are Silas X. Floyd School, Immaculate Conception, Mauge Street School, The Haines Normal and Industrial Institute, A.R. Johnson, The Walker Baptist Institute, and C.T. Walker. Analysis:The approval of the contract will allow the Greater Augusta Arts Council to move forward with the Golden Blocks Phase II, to enhance the Laney Walker Bethlehem area with art that represents the history of local historical black educational institutions, and a sculpture installation for the 1970 Riot of Augusta Observation. Financial Impact: Cover Memo Augusta Housing and Community Development Department receives LW/B Project funding which will fund the activities specified above. Funding amount - $10,000.00 Alternatives:Do not approve HCD’s Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide a local matching funding in conjunction with the federal grant provided by the National Endowment for the Arts (NEA), for the Greater Augusta Arts Council Golden Blocks Phase II. Funds are Available in the Following Accounts: 297075220-5212119 REVIEWED AND APPROVED BY: Cover Memo Augusta Housing and Community Development Greater Augusta Arts Council Page 1 Professional Services Agreement BETWEEN Housing and Community Development Department AND Greater Augusta Arts Council FOR “Laney Walker Bethlehem Enhancement of Public Space Through Public Art” Golden Blocks Phase II THIS AGREEMENT, is made and entered into as of the ____ day of ______________________, 2020 (“the effective date”) by and between Augusta, Georgia through the Housing and Community Development Department (hereafter referred to as “HCD”) with principal offices located at 510 Fenwick Street, Augusta, GA 30901, as party of the first part, hereinafter called “Augusta, GA” and Greater Augusta Arts Council, (GAAC), as party in the second part. WITNESSETH WHEREAS, HCD is undertaking certain activities related to the revitalization of certain neighborhoods; and WHEREAS, HCD desires to engage Greater Augusta Arts Council for the purpose of contributing to the Laney Walker Bethlehem Revitalization enhancement of public spaces, NOW, THEREFORE, the parties of this agreement for the consideration set forth below, do here and now agree to the following terms and conditions: 1. EMPLOYMENT. HCD agrees to engage Greater Augusta Arts Council, and Greater Augusta Arts Council agrees to provide HCD services which involve working with HCD’s staff, contractors, funding sources and neighborhood-based organizations in the enhancement of Public Space throughout of Laney Walker/Bethlehem neighborhoods. SCOPE OF SERVICES. The Greater Augusta Arts Council will contribute to the Laney Walker Bethlehem Revitalization enhancement of public spaces by providing public art from four local artists. Golden Blocks Phase II will highlight the historical black educational institutions within the Laney Walker Bethlehem area via artistic expression. The following institutions that will be commemorated are Silas X. Floyd School, Immaculate Conception, Mauge Street School, The Haines Normal and Industrial Institute, A.R. Johnson, The Walker Baptist Institute, and C.T. Walker. Golden Blocks II will also include a sculpture installation for the 1970 Riot of Augusta Observation. 2. The intent of the endeavor is to bring the cultural history studied and recorded by the Lucy Craft Laney Museum of Black History out into the public space. Public Art will highlight the proud history of the area for people who have lived there for many years, for those moving into the area as it is revitalized, and to help the area evolve as a cultural tourism draw for visitors. The funds shall be expended as follows: a. Golden Blocks Phase II art installation to commemorate historical institutions in Laney Walker Bethlehem at Seven Thousand Dollars and 00/100 ($7,000.00). The Greater Augusta Arts Council will provide an additional installation with the matched funds from National Endowment for the Arts, (NEA). b. The Greater Augusta Arts Council will pay an artist One Thousand Dollars and /100 ($1,000.00) for a sculpture installation for the 1970 Riot of Augusta Observation. Augusta Housing and Community Development Greater Augusta Arts Council Page 2 c. The Greater Augusta Arts Council shall pay the Lucy Craft Laney Museum One Thousand Dollars and 00/100 ($1,000.00), for the research, administrative costs, and marketing fees incurred in bringing the project to fruition. d. The Greater Arts Council shall receive One Thousand Dollars and 00/100 ($1,000.00) for Administrative time and marketing fees. e. It is understood and agreed by the parties that the services of Greater Augusta Arts Council do not include any of the following: The disbursement or account of funds distributed by HCD’s financial officer, legal advice, fiscal audits, or assistance with activities not related to the performed services. 3. DEFECTIVE PRICING. To the extent that the pricing provided by Greater Augusta Arts Council is erroneous and defective, the parties may, by agreement, correct pricing errors to reflect the intent of the parties. 4. EFFECTIVE DATE AND TIME OF PERFORMANCE. This agreement takes effect on _____________ 2020 and will conclude once work is completed. HCD may discontinue the agreement any time during the agreement period with 30 day notice to Greater Augusta Arts Council. Greater Augusta Arts Council may discontinue this agreement with 30 day notice to HCD. 5. COMPENSATION. Scope of Services (signed agreement) will detail types of services to be performed, and fee for the requested services on a fee plus scale. The base cost of services is Ten Thousand Dollars and 00/100 ($10,000.00), a local matching fund provided by HCD, in conjunction to the federal grant of Ten Thousand Dollars and 00/100 ($10,000.00) provided by the National Endowment for the Arts, (NEA). HCD’s local matching fund will pay for 1 of the 2 Schools for the Golden Blocks Projects at Seven Thousand Dollars and 00/100 ($7,000.00) each, which will include the history of educational institutions: Silas X. Floyd School, Immaculate Conception, Mauge Street School, The Haines Normal and Industrial Institute, A.R. Johnson, The Walker Baptist Institute, and C.T. Walker Magnet School. One Thousand Dollars and 00/100 ($1,000.00), will be expended for a sculpture installation for the 1970 Riot of Augusta Observation, and One Thousand Dollars and 00/100 ($1,000.00) will be disbursed to the Greater Augusta Arts Council for Lucy Craft Laney Museum’s research and administrative costs. The Greater Augusta Arts Council shall also receive One Thousand Dollars and 00/100 ($1,000.00) for administrative costs and marketing. Upon the satisfactory completion of the services to be provided under this agreement, Greater Augusta Arts Council will submit an invoice to HCD. The Augusta Arts Council shall pay Lucy Craft Laney Museum One Thousand Dollars and 00/100 ($1,000.00) for their research and administrative costs. 6. SPECIFIED EXCUSES FOR DELAY OR NON-PERFORMANCE. Greater Augusta Arts Council is not responsible for delay in performance caused by hurricanes, tornadoes, floods, pandemics, and other severe and unexpected acts of nature. In any such event, the contract price and schedule shall be equitably adjusted. 7. GEORGIA PROMPT PAY ACT NOT APPLICABLE. The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act. 8. INDEPENDENT CONTRACTOR. It is understood by the parties hereto that Greater Augusta Arts Council is an approved independent contractor and as such, neither it nor its employees, if any, are employees of HCD or Augusta, GA for purposes of tax, retirement system, or social security (FICA) withholding. It is further understood that Greater Augusta Arts Council will maintain at its Augusta Housing and Community Development Greater Augusta Arts Council Page 3 expense for the duration of this agreement, coverage in a workers’ compensation plan for its principles and employees for the services to be performed here under or provide documentation of exemption. 9. ELIGIBILTY. Greater Augusta Arts Council certifies that its business and principles are not debarred, suspended, voluntarily excluded, or otherwise ineligible for participation in federally assisted contracts under Executive Order 12549; “Debarment and Suspension” [25 CFR 24.505]. 10. CONFLICT OF INTEREST. Greater Augusta Arts Council governs that it presently has no interest and will not acquire any interest, direct or indirect, in the project that would conflict in any manner or degree with the performance of its services hereunder. Greater Augusta Arts Council further covenants that in performing this agreement, it will employ no person who has any such interest. Greater Augusta Arts Council shall not be permitted to provide services in the Laney Walker/Bethlehem Redevelopment Project Area for the express purposes of delivering the services, to Augusta, Georgia without the written consent of HCD. 11. ENTIRE AGREEMENT: MODIFICATION. This agreement contains the entire agreement between the parties, and no statements, promises, or inducements made by either party, or agents of either party, that are not contained in the written Agreement, are valid or binding, No changes, amendments or alterations shall be effective unless in writing and signed by both parties. Greater Augusta Arts Council specifically acknowledges that in entering into and executing this agreement, they rely solely upon the provisions contained in this agreement and not others. 12. NON-ASSIGMENT OF AGREEMENT. Inasmuch as this agreement is intended to secure the specialized services of Greater Augusta Arts Council, Greater Augusta Arts Council may not assign its rights, including the right to compensation, transfer, and delegate or subcontract or assignee will be bound by all the terms and conditions of this agreement. 13. ASSIGNMENT OF PERSONNEL. Greater Augusta Arts Council shall not substitute any personnel for those specifically named in its proposal unless personnel with substantially equal or better qualifications and experience are provided and acceptable to HCD, as is evidenced in writing. 14. INDEMIFICATION. Greater Augusta Arts Council waives any and all claims and recourse against HCD, including the right of contribution for loss and damage to person and property arising from, growing out of, or in any way connected with or incidental to Greater Augusta Arts Council’s negligent performance of this agreement. Further, Greater Augusta Arts Council will indemnify, hold harmless, and defend HCD against any and all claims, demands, damages, costs, expenses, or liabilities arising out of Greater Augusta Arts Council’s negligent performance of this agreement except for liability arising out of the concurrent or sole negligence of HCD or its officers, agents, or employees. Greater Augusta Arts Council shall also indemnify HCD for any adverse determination made by the Internal Revenue Service or the State Franchise Tax Board against Greater Augusta Arts Council with respect to Greater Augusta Arts Council’s “independent consultant” status that would establish a liability for failure to make any social security of income tax withholding payments. 15. INSURANCE. Greater Augusta Arts Council shall have and maintain in full force and effect for the duration of this agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work by Greater Augusta Arts Council, its agents, representatives, or employees. Augusta Housing and Community Development Greater Augusta Arts Council Page 4 16. BREACH OF CONTRACT. In the event of breach of agreement by Greater Augusta Arts Council, HCD may at its option engage the services of another consultant to complete the work and deduct the cost of performance under this agreement, and then the affected party may pursue all legal remedies available for breach of agreement. 17. TERMINATION OF AGREEMENT. This Agreement may be terminated as follow: a. Termination for cause: i. If HCD determines that Greater Augusta Arts Council has failed to comply with the terms and conditions of the Agreement, it may terminate this agreement in whole or in part any time before the date of completion. If Greater Augusta Arts Council fails to comply with any of the terms and conditions of this agreement, HCD may give notice, in writing, to Greater Augusta Arts Council, of any or all deficiencies claimed. The notice will be sufficient for all purposes if it describes the default in general terms. If all defaults are not cured and corrected within a reasonable period to be specified in the notice, HCD may, with no further notice, declare this agreement to be terminated. Greater Augusta Arts Council will thereafter be entitled to receive payment for those services reasonably performed to the date of termination less the amount of reasonable damage suffered by HCD by reason of Greater Augusta Arts Council’s failure to comply with this agreement. ii. Notwithstanding the above, Greater Augusta Arts Council is not relieved of liability to HCD for damages sustained by HCD by virtue of any breach of this agreement by Greater Augusta Arts Council, and HCD may withhold any payments to Greater Augusta Arts Council for purposes of set off until such time as the exact amount of damages due HCD from Greater Augusta Arts Council is determined. iii. HCD may terminate this contract should funding cease or be materially decreased. Greater Augusta Arts Council will thereafter be entitled to receive payment for those services reasonably performed to the date of termination, less the amount of reasonable damage suffered by HCD by reason of Greater Augusta Arts Council’s fault for the cause of contract termination. 18. The law of the State of Georgia shall govern the contract between HCD and Greater Augusta Arts Council with regard to its interpretation and performance, and any other claims related to this agreement. All claims, disputes and other matters in question between HCD and Greater Augusta Arts Council arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. Greater Augusta Arts Council, by executing this agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. 19. LEGAL FEES. In the event either party incurs legal expenses to enforce the terms and conditions of this agreement, the prevailing party is entitled to recover reasonable attorney’s fees and other costs and expenses, whether the same are incurred with or without suit. 20. PROHIBITION AGAINST CONTINGENT FEES. Greater Augusta Arts Council warrants that no person or selling agency has been employed or retained to solicit or secure this agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, Augusta Housing and Community Development Greater Augusta Arts Council Page 5 excepting bona fide employees or bona fide established commercial or selling agencies maintained by Greater Augusta Arts Council for the purpose of securing business and that Greater Augusta Arts Council has not received any non-City fee related to this agreement without the prior written consent of HCD. For breach or violation of this warrant, Augusta, GA shall have the right to annul this agreement without liability or at its discretion to deduct from the Agreement price of consideration the full amount of such commission, percentage, brokerage or contingent fee. 21. DOCUMENTS INCORPORATED BY REFERENCE. All documents submitted by Greater Augusta Arts Council and all applicable federal and state statutes and regulations incorporated into this agreement by this reference are binding upon HCD and Greater Augusta Arts Council. 22. OWNERSHIP AND PUBLICATION OF MATERIALS. All drawings, reports, information, data, and other materials prepared by Greater Augusta Arts Council pursuant to this agreement, or future agreements as amended through the issuance of an agreed upon and signed estimate, are to be the joint property of HCD and GAAC, which have nonexclusive and unrestricted authority to release, publish or otherwise use, in whole or in part, information relating thereto, in relation to the Laney-Walker/Bethlehem Neighborhood Redevelopment Area project. Any reuse without written verification or adaptation by either party for the specific purpose intended will be at the owner’s sole risk and without liability or legal exposure to HCD or GAAC. No material produced in whole or in part under this agreement may be subject to copyright or patent in the United Sates or in any other country without the prior written permission of HCD and GAAC. 23. REPORTS AND INFORMATION. Greater Augusta Arts Council will maintain accounts and records, including personnel, property and financial records, which are adequate to identify and account for all cost pertaining to this agreement; and such other records as may be deemed necessary by HCD to assure proper account for the project funds, both federal and non-federal shares. These records will be made available for audit purposes to HCD or its authorized representative, and will be retained by HCD for five (5) years after the expiration of this agreement, unless permission to destroy them is granted by HCD. 24. RIGHT TO INSPECT PREMISES. Augusta, GA may, at reasonable times, inspect the part of the plan, places of business, or work site of Greater Augusta Arts Council or any subcontractor of Greater Augusta Arts Council or subunit thereof which is pertinent to the performance of any contract awarded or to be awarded by the Augusta, GA. 25. TEMPORARY SUSPENSION OR DELAY OF PERFORMANCE OF CONTRACT. To the extent that it does not alter the scope of this agreement, Augusta, GA may unilaterally order a temporary stopping of the work, or delaying of the work to be performed by Greater Augusta Arts Council under this agreement. 26. LIQUIDATED DAMAGES. Greater Augusta Arts Council agrees to pay as liquidated damages to Augusta, GA, the sum of $0 for each consecutive calendar day after expiration of the contract time of completion, except for authorized extensions of time by the Augusta, GA. This section is independent of Section 17. Breach of Contract. The parties agree that these provisions are liquidated damages are not intended to operate as penalties for breach of contract. All services performed hereunder shall be in accordance with all federal, state, and local laws, ordinances, rules, and regulations NOTICES Augusta Housing and Community Development Greater Augusta Arts Council Page 6 All notices given pursuant to the agreement shall be mailed or delivered to the following addresses or such other address as a party may designate in writing: Notices to the City: Office of the Administrator Municipal Building 535 Telfair Street, Suite 910 Augusta, GA 30901 Notices to HCD: Director Hawthorne Welcher Housing and Community Development Department 510 Fenwick Street Augusta, GA 30901 Notices to Greater Augusta Arts Council: Greater Augusta Arts Council 1301 Greene Street Augusta, GA 30901 {Signatories on next page} COUNTERPARTS This agreement is executed in two (2) counterparts- each of which shall be deemed an original and together shall constitute one and the same agreement with one counterpart being delivered to each party hereto. IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: Augusta Housing and Community Development Greater Augusta Arts Council Page 7 ATTEST: AUGUSTA, GEORGIA (The City) Approved as to form: _________________________ Date: ___________________________ Augusta, Georgia Law Department By: ___________________________________ Date: _____________________________ Hardie Davis As its Mayor By: ___________________________________ Date: _____________________________ Jarvis Sims As its Administrator By: ___________________________________ Date: _____________________________ Hawthorne Welcher, Jr. As its Director-HCD SEAL ____________________________ Lena Bonner As its Clerk of Commission ATTEST: GREATER AUGUSTA ARTS COUNCIL (Contractor) By: ______________________________ Date: __________________ _________ Brenda Durant or Pax Bobrow As Its Executive Director/Project Manager By: ______________________________ Date: __ _________________________ Plain Witness Commission Meeting Agenda 12/1/2020 2:00 PM HCD_Fund Transfer Request Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to transfer $63,163.55 from Fund 5111110 to Fund 5239112 to support temporary workforce expenditure. Background:For FY2020, HCD has a total of twenty-two (22) budgeted positions. HCD experienced a delay in permanent onboarding due to a) pandemic b) staff transition and; c) Departmental Restructure. Presently, to maintain productivity and departmental demands, temporary staff workers assumed the duties of the three (3) vacant positions that were budgeted for FY2020. Permanent staff are paid from salaries and wages; however, since we have used temporary workers, these funds are being paid from 221073110 | 523911. This has negatively impacted HCD’s operational budget because we are having to use operating funds to pay salary related activities. Analysis:The approval of this request will enable HCD to replenish its 2020 operating account, which was depleted (by $63,000) to pay temporary staff. Fund 5111110 is restricted for permanent staff. Financial Impact:HCD expensed FY2020 wages for temporary workers' from the "Temporary Workers" line item on the General Ledger. Due to delays in onboarding of permanent staff, these temporary workers’ wages have, to date, been expensed from HCD General Funds budget. Currently, $55,799.34 is expensed with approximately $7,364.21 in anticipated expenditures for the incurred cost of temporary workers for the remainder of FY2020. As these funds are currently allocated to HCD’s Salaries and Wages line item, HCD is requesting that these funds be reallocated to the Temporary Workers line item on the General Ledger. To ensure correct reporting and proper budget management, HCD expenses must reflect the actual use of the Cover Memo $63,163.55 above for continued operations. This request represents a zero net-sum adjustment to HCD overall Operational Budget. Alternatives:Do not approve HCD’s motion to approve the transfer of funds Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to transfer $63,163.55 from Fund 5111110 to Fund 5239112 to support temporary workforce expenditure. Funds are Available in the Following Accounts: HCD General Funds - from Fund 5111110 to Fund 5239112 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Information Technology Director to the Chief Information Officer Department: Department: Caption: Motion to approve: A. Change the tittle of the Information Technology Director to the Chief Information Officer. B. Change the title of the Deputy Director of Infrastructure & Communication to the Deputy CIO of Infrastructure & Communication. C. Change the title of Deputy Director of Business Application Services to Deputy CIO of Business Application Services. D. Discuss a salary increase for the DIT and DDI&C of 10%. E. Discuss a salary increase of 5% for the DDBAS. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Memorial Wall COVID-19 Department: Department: Caption:Motion to approve the erection of a Memorial Wall at River Walk in honor of Augustans who lost their lives to COVID-19. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Augusta-Richmond County Local Emergency Operations Plan Department:Augusta Fire Department / EMA Department:Augusta Fire Department / EMA Caption:Motion to approve the update to the Augusta-Richmond County Local Emergency Operations Plan and authorize the Mayor to sign the plan. (Deferred from the November 4th & 17th meetings) Background:GEMA requires the Local Emergency Operations Plan (LEOP) renewal every 4 years. In 2019, GEMA created a new template for all municipalities to use to standardize the LEOP across Georgia. The attached plan is the template from GEMA with county specific information entered. The Emergency Management Ordinance, approved by Commission on January 21, 2020, guides the language of the LEOP. We are required to have an approved and executed LEOP in order to receive disaster assistance from GEMA and FEMA. Analysis:N/A Financial Impact:None for this plan. It will affect future disaster assistance if not approved. Alternatives:None. Recommendation:Approve the LEOP and authorize the Mayor to sign the plan. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo OCTOBER 2020 Local Emergency Operations Plan Augusta-Richmond County ii This Page Intentionally Left Blank This Page Intentionally Left Blank This Page Intentionally Left Blank iii Promulgation Statement HARDIE DAVIS, JR. MAYOR AUGUSTA-RICHMOND COUNTY AUGUSTA, GA AUGUSTA-RICHMOND COUNTY EMERGENCY OPERATIONS PLAN (EOP) PROMULGATION The primary role of government is to provide for the welfare of its citizens. The welfare and safety of citizens is never more threatened than during disasters. The goal of emergency management is to ensure that mitigation, preparedness, response, and recovery actions exist so that public welfare and safety is preserved. The Augusta-Richmond County Emergency Operations Plan provides a comprehensive framework for County-wide emergency management. It addresses the roles and responsibilities of government organizations and provides a link to local, State, Federal, and private organizations and resources that may be activated to address disasters and emergencies in Augusta-Richmond County. The Augusta-Richmond County Emergency Operations Plan ensures consistency with current policy guidance and describes the interrelationship with other levels of government. The plan will continue to evolve, responding to lessons learned from actual disaster and emergency experiences, ongoing planning efforts, training and exercise activities, and Federal guidance. Therefore, in recognition of the emergency management responsibilities of Augusta- Richmond County government and with the authority vested in me as the Mayor of Augusta, GA, I hereby promulgate the Augusta-Richmond County Emergency Operations Plan. ____________________________________ Hardie Davis, Jr. Mayor, Augusta, GA iv Approval and Implementation This plan supersedes the Augusta-Richmond County Emergency Operation Plan (EOP) dated October 18, 2016, and is valid for a period of four years from the date signed, unless a revision is required sooner by the undersigned. This EOP describes the management and coordination of resources and personnel during periods of major emergency. This comprehensive local emergency operations plan is developed to ensure mitigation and preparedness, appropriate response and timely recovery from natural and man-made hazards which may affect residents of Augusta-Richmond County. This plan is also intended to clarify expectation for an effective response by local officials in support of first responders in the field which can save lives, protect property and more quickly restore essential services. This EOP was developed by Augusta Fire/EMA, in conjunction with other local agencies, non-governmental organizations, and private sector partners and is aligned with the National Response Framework, the National Disaster Recovery Framework, and guidance from the Georgia Emergency Operations Plan. It was also developed with lessons learned from previous disasters and emergencies that have threatened Augusta-Richmond County, as well as exercises and training events. The Augusta-Richmond County Emergency Operations Plan delegates the Mayor’s authority to specific individuals in the event that he or she is unavailable. The chain of succession in a major emergency or disaster is as follows: a. Mayor Pro Tem b. Emergency Management Agency (EMA) Director c. Deputy EMA Director __________________ Date ____________________________________ Hardie Davis, Jr. Mayor, Augusta, GA v Signature Page Hardie Davis, Jr, Mayor Lena Bonner, Clerk of Commission Augusta, GA Christopher E. James, Fire Chief/EMA Director Augusta-Richmond County, GA vi Record of Changes Change # Date Part Affected Date Posted Who Posted vii Record of Distribution Plan # Office/Department Representative Signature 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 viii Table of Contents Promulgation Statement .................................................................................................. iii Approval and Implementation ..........................................................................................iv Signature Page ............................................................................................................... v Record of Changes .........................................................................................................vi Record of Distribution ..................................................................................................... vii Table of Contents .......................................................................................................... viii Purpose, Scope, Situation, and Assumptions ........................................................... 1 1.1 Purpose ............................................................................................................... 1 1.2 Scope ................................................................................................................... 1 1.3 Situation Overview ............................................................................................... 3 Characteristics ............................................................................................. 3 Hazard Profile .............................................................................................. 5 Planning Assumptions ............................................................................... 10 Concept of Operations ............................................................................................ 12 2.1 General .............................................................................................................. 12 2.2 Goals and Objectives ......................................................................................... 13 Goals ......................................................................................................... 13 Objectives .................................................................................................. 13 National Incident Management System and the Incident Command System ........................................................................................................................... 13 2.3 Emergency Operations Center (EOC) Operating Conditions and Activation ..... 14 EOC Operating Levels ............................................................................... 14 Field Operations ........................................................................................ 14 Activation of the Emergency Operations Plan (EOP) ................................ 14 Emergency Operations Center (EOC) Operations ..................................... 15 Coordinating Local, State and Federal Operations .................................... 20 County/Local Logistical Staging Area (LSAs) ............................................ 21 Phases of Emergency Management and Corresponding Actions .............. 21 Public Information ...................................................................................... 22 Alert and Notification ................................................................................. 22 Warning ................................................................................................... 23 Evacuation ............................................................................................... 23 ix Request for Assistance ............................................................................ 23 Organization and Assignment of Responsibilities ................................................... 24 3.1 General .............................................................................................................. 24 3.2 Organization....................................................................................................... 24 3.3 Assignment of Responsibilities .......................................................................... 24 Chief Elected Officials................................................................................ 25 Emergency Support Functions (ESFs) ...................................................... 25 State Government Department and Agencies ........................................... 30 Private Sector Organizations ..................................................................... 30 Non-Governmental and Volunteer Agencies ............................................. 32 Citizen Involvement ................................................................................... 32 Continuity of Government (COG)/Continuity of Operations Plan (COOP) ............... 33 4.1 Succession of Command for Local Government ................................................ 33 4.2 Mission Essential Positions ................................................................................ 34 4.3 Mission Essential Functions and Processes ...................................................... 34 Mission Essential Functions ...................................................................... 34 Mission Essential Processes ..................................................................... 35 4.4 Relocation of Government ................................................................................. 35 Alternate Facilities ..................................................................................... 35 Logistics Support ....................................................................................... 36 Resources Requirements .......................................................................... 36 4.5 Vital Records and Data Management ................................................................ 36 Communications ........................................................................................ 37 Information Technology ............................................................................. 37 Public Information ..................................................................................... 37 Finance and Administration Section ......................................................... 37 Vital Records (Safeguards) ........................................................................ 38 Direction, Control, and Coordination ....................................................................... 39 5.1 Authority to Initiate Actions ................................................................................ 39 5.2 Command Responsibility for Specific Actions .................................................... 40 General Guidance of Emergency Operations ............................................ 40 Direction of Response ............................................................................... 40 Information Collection and Dissemination ............................................................... 40 x Communications...................................................................................................... 41 Administration, Finance, and Logistics .................................................................... 41 8.1 Appointment of Officials ..................................................................................... 41 8.2 Administration .................................................................................................... 41 8.3 Finance .............................................................................................................. 41 8.4 Logistics ............................................................................................................. 41 8.5 Local Agreements and Understandings ............................................................. 42 8.6 Additional Policies .............................................................................................. 42 Plan Development and Maintenance ....................................................................... 42 9.1 Development ...................................................................................................... 42 9.2 Maintenance ...................................................................................................... 42 Requirements ............................................................................................ 42 Review and Update ................................................................................... 43 Authorities and References ................................................................................... 44 10.1 Legal Authority ................................................................................................. 44 Federal .................................................................................................... 44 State ........................................................................................................ 44 Local ........................................................................................................ 44 10.2 References....................................................................................................... 44 Federal .................................................................................................... 44 State ........................................................................................................ 44 Local ........................................................................................................ 44 1 Purpose, Scope, Situation, and Assumptions 1.1 Purpose The Augusta-Richmond County Emergency Operations Plan (EOP) is based on the hazards as listed in the Hazard Identification and Risk Assessment Plan which includes all natural, human-caused, and technological hazards that can be reasonably presumed to occur within the geographical boundaries of the Augusta-Richmond County. The EOP clarifies the actions taken for an effective response and describes the integration of the processes and procedures detailed in the National Response Framework (NRF), National Disaster Recovery Framework, as well as serving as a guide for all municipal Emergency Operations Plans. The Augusta-Richmond County EOP supports the five major mission areas set forth in the National Preparedness Goals; Prevention, Protection, Mitigation, Response, and Recovery. It supports the mission of protecting life and property against manmade and natural disasters by directing the county’s efforts and restoring essential utilities and services at all levels of government through effective planning, preparation, response, and mitigation. The EOP incorporates best practices and procedures from various incident management disciplines - homeland security, emergency management, law enforcement, firefighting, hazardous materials response, public works, public health, emergency medical services, and responder and recovery worker health and safety - and integrates them into a unified coordinating structure. The EOP provides the framework for interaction with other county and municipal governments, the private sector, and NGOs in the context of incident prevention, preparedness, response, and recovery activities. It describes capabilities and resources and establishes responsibilities, operational processes, and protocols to help protect from natural and manmade hazards, save lives, protect public health, safety, property, and the environment, and reduce adverse psychological consequences and disruptions. Finally, the EOP serves as the foundation for the development of detailed supplemental plans and procedures to effectively and efficiently implement incident management activities and assistance in the context of specific types of incidents. The EOP defines the actions and roles necessary to provide a coordinated response and provides a general concept of potential emergency assignments before, during, and following emergency situations to Cities, Departments and Agencies within Augusta- Richmond County. It also provides for the systematic integration of emergency resources when activated for emergency situations and does not replace non- emergency operations plans or procedures. 1.2 Scope Disasters or emergencies are high-impact events that require a coordinated and effective response by an appropriate combination of county, municipal, private-sector, and nongovernmental entities in order to save lives, minimize damage, and provide the basis for long-term community recovery and mitigation activities. 2 The EOP addresses the hazards and threats extracted from the Augusta-Richmond County Hazard, Identification and Risk Assessment (HIRA) and the Augusta-Richmond County Hazard Mitigation Strategy. The EOP introduces the fundamentals of mitigation and long term recovery but is not the primary document for these activities. It also references activities occurring in all phases of the emergency management cycle. However, the primary focus of this document remains an operational plan which describes the basic strategies, assumptions, operational goals and objectives in coordinating and mobilizing resources to support emergency management response and recovery activities. The EOP applies to all participating departments and agencies of the jurisdictions contained within the geographical boundary of Augusta-Richmond County and distinguishes between incidents that require County coordination, termed disasters or emergencies, and the majority of incidents that are handled by responsible jurisdictions or agencies through other established authorities and existing plans. Key Concepts Key concepts that are reflected throughout the EOP are: 1. Systematic and coordinated incident management, including protocols for: a. Coordinated action; b. Alert and notification; c. Mobilization of County resources to augment existing municipal capabilities; d. Operating under differing threats or threat levels; and e. Integration of crisis and consequence management functions. 2. Proactive notification and deployment of resources in anticipation of or in response to catastrophic events in coordination and collaboration with municipal governments and private entities when possible. 3. Organizing interagency efforts to minimize damage, restore impacted areas to pre- incident conditions if feasible, and/or implement programs to mitigate vulnerability to future events. 4. Coordinating worker safety and health, private-sector involvement, and other activities that are common to the majority of incidents (see Incident Specific Annexes). 5. Organizing ESFs to facilitate the delivery of critical resources, assets, and assistance. Departments and agencies are assigned to lead or support ESFs based on authorities, resources, and capabilities. 6. Providing mechanisms for vertical and horizontal coordination, communications, and information sharing in response to threats or incidents. These mechanisms facilitate coordination among municipal entities and the County Government, as well as between the public and private sectors. 7. Facilitating support to County departments and agencies acting under the requesting 3 department or agency’s own authorities. 8. Developing detailed supplemental operations, tactical, and hazard-specific contingency plans and procedures. 9. Providing the basis for coordination of interdepartmental and municipal planning, training, exercising, assessment, coordination, and information exchange. This EOP consists of five components, which outlines the State Emergency Management Program. These components include:  Base Plan  Emergency Support Function Annexes (or Agency/Department/Organization Function Annexes)  Support Annexes (may include Continuity of Government/Operations, Warning, Population Protection, Financial Management, Mutual Aid/Multijurisdictional Coordination, Private Sector Coordination, Volunteer and Donations Management, Worker Safety and Health, Prevention and Protection, and Communications.)  Incident/Threat Specific Annexes (Weather related, Earthquake, Tornado, Flood/Dam Failure, HAZMAT, Epidemic, Terrorism, Active Shooter, etc.)  Companion Documents (Hazard Identification and Risk Assessments, Hazard Mitigation Plans), Plan Appendices & Standard Operating Guides Each of these components are made up of various plans, guides and documents that collectively describe how the County plans for, responds to and recovers from natural and human caused disasters. The five components are published separately but reviewed collectively to ensure seamless integration. The EOP is intended to capture and reflect the cooperative spirit of all senior elected and appointed leaders and their organizations to partner in a comprehensive emergency management program to protect the lives and property of all Augusta- Richmond County residents and visitors. 1.3 Situation Overview Characteristics 1.3.1.1 Location Augusta-Richmond County includes City of Blythe and City of Hephzibah. 1.3.1.2 Geographic Augusta, GA is the second largest city in the state. Augusta-Richmond County is a consolidated city-county government. Augusta-Richmond County is bordered east by the Savannah River. The City of Blythe and the City of Hephzibah are located in the south end of the Richmond County along the border of Burke County. Richmond County also includes Fort Gordon. This plan does not cover Fort Gordon. A map illustrating the areas covered by the plan is shown as follows. 4 1.3.1.3 Demographic Augusta-Richmond County has a population of 202,518 residents as of July 1, 2019. Daytime population in Augusta-Richmond County exceeds 240,000 due to large commercial and industrial areas in the southern and eastern portion of the jurisdiction. The jurisdiction is also a popular because of the Masters Golf Tournament, attracting a large number of tourists each year. 1.3.1.4 Designated Areas of Interest 1. Augusta National Golf Club during April. Over 100,000 people visit Augusta for the Masters Golf Tournament. 2. The Riverwalk/Levy area downtown. 3. The Phinizy Swamp Nature Trail. 4. Fort Gordon Army Installation. 1.3.1.5 Special Events 1. In April, The Masters Golf Tournament brings over 100,000 people to Augusta. 2. In September, Augusta hosts the largest half Ironman in the United States with an estimated 8,000 people visiting for the race. 3. In September, Augusta hosts the Arts in the Heart event in downtown Augusta. The event brings approximately 80,000 to the area. 4. In January, the Augusta Cutting Horse Futurity bring 6,000 people to Augusta. 5. In October, the Westobou Festival brings 13,000 people to the area. 6. In July, the Nike Peach Jam is held in North Augusta, SC. Although the event across the Savannah River, 85-95% of the attendees stay in Augusta. This is estimated to be 9,954 people. 7. In February, the Augusta University Half Marathon brings around 2,000 participants 5 to Augusta. 8. In August, the Armed Forces Communication and Electronics Association conference brings 4,500 attendees. 1.3.1.6 Economic Base and Infrastructure Augusta-Richmond County is located in east central Georgia, approximately 150 miles east of Atlanta on Interstate 20. In 1996, the City of Augusta consolidated with Richmond County to form Augusta-Richmond County. The cities of Blythe and Hephzibah are separate municipalities chartered by the State of Georgia. Additionally, Fort Gordon occupies a large section of the southwest part of the county. Augusta serves as the center of a growing metropolitan region of 520,700 people in east central Georgia and west central South Carolina, known as the Central Savannah River Area (CSRA). Augusta strives to support economic development by seeking new industry and trade, facilitating expansion and retention of existing businesses, and making special efforts in distressed business districts. Augusta-Richmond County has a diversified economy. Employment is highest in the service, retail trade, and manufacturing sectors. Manufacturing facilities in the city produce textiles, paper products, chemicals, transportation equipment, and food products. Retail trade establishments are located in the downtown area, in shopping centers on major roads, and on individual sites and provide for the daily needs of area residents. In recent years, Augusta has seen increasing number of film and television industries using Augusta locations. According to the 2014 to 2018 American Community Survey 5-year estimates, in 2018, Augusta-Richmond County had an average annual employment of 90,180 and an average unemployment rate of 10.3 percent (compared to 6.4 percent for the state). In 2018, the average annual median household income in Augusta-Richmond County was $40,644 compared to $55,679 in the state of Georgia. Hazard Profile The following hazards are identified in the 2017 Hazard Mitigation Plan:  Natural o Drought o Earthquake o Extreme Heat o Flooding o Hail o Hurricane/Tropical Storm o Infectious Disease o Lightning o Severe Winter Storm o Solar Flare/ EMP o Tornado 6 o Windstorm/Thunderstorm o Wildfire  Technological/ Man-Made o Chemical Hazard o Cyberterrorism o Dam/Levee Failure o Nuclear Power Plant Incident o Terrorism o Utility Failure 1.3.2.1 Potential Hazards Augusta-Richmond County is subjected to the effects of many disasters, varying widely in type and magnitude from local communities to statewide in scope. Table 1: Hazard Identification and Grouping Natural Hazards Severe Weather  Thunderstorms  High Winds  Lightning  Hail  Tornado Severe Winter Weather  Snow  Extreme Cold  Ice  Blizzard  Freezing Rain  Sleet Tropical Cyclone  Storm Surge  High Winds  Heavy Rainfall  Tornado Infectious Disease  Infectious Diseases  Food Borne Diseases  Agricultural Disease Outbreak  Novel Disease Outbreak Drought Wildfire  Extreme Heat  Wildfires  Smoke  Water Shortage Inland Flooding  River Flooding  Flash Flooding  Urban Flooding Geologic Hazard  Sinkholes  Earthquake Human Caused Hazards Cybersecurity Attack  Hacking/Phishing  Infrastructure Disruptions  Ransomware/Malware Attacks  Network Intrusion/Disruption Transportation Active Shooter  Explosives/Improvised Explosive Devices  Vehicle Ramming  Sniper Attack  Hostage Taking Radiological Release  Radiological Release Technical  Radiological Release Hostile 7 Hazardous Material Release  Transportation-Related  Storage-Related, Spills, and Leaks Technological Hazards Dam Failure  Downstream Flooding  Erosion  Property Damage  Environmental Damage  Transportation Disruption  Infrastructure Disruption Infrastructure Failure  Communications  Transportation  Energy  Public Works Table 2: Hazard Identification Process Hazard of Concern How and Why hazard was Identified Severe Weather  Thunderstorms  High Winds  Lightning  Hail  Tornado  29 out of 42 declared disaster events in Georgia were Severe Weather events  NCDC reports 10 tornado events in Augusta-Richmond County since 1950. These events resulted in 26 injuries and $16.4 million (2016 dollars) in property damage with the most severe being an EF3.  NCDC reports 182 thunderstorm/high wind events in Augusta- Richmond County since 1950. These events have resulted in 1 death, 36 injuries, and $4.0 million (2016 dollars) in property damage. Inland Flooding  Rivers  Flash  Urban  NCDC reports that Augusta-Richmond County has been affe3cted by 24 flood events since 1996. In total, these events caused nearly $1 million (2016 dollars) in property damage.  Two of the county’s Presidential Disaster Declarations were flood-related.  18.7% of Augusta-Richmond County is located in an identified floodplain (100- or 500-year).  All jurisdictions in the county participate in the NFIP and Augusta-Richmond County also participates in the CRS. Tropical Cyclone  Storm surge  High Winds  Heavy Rain fall  Tornado  The Atlantic and Gulf regions are most prone to landfall by hurricanes and tropical storms.  NOAA historical records indicate 74 storm tracks have come within 75 miles of Augusta-Richmond County since 1850.  The 50-year return period peak gust for hurricane and tropical storm events in Augusta-Richmond County is around 68 mph.  Augusta-Richmond County is a large shelter hub for coastal evacuations. 8 Severe Winter Weather  Snow  Ice  Freezing Rain  Review of historical disaster declarations and National Weather Service (NWS) National Climatic Data Center’s (NCDC) Storm Events Database  Four (4) out of 42 declared disaster events in Georgia were winter weather related events  NCDC reports that Augusta-Richmond County has been affected by at least 8 snow and ice events since 1996.  One of the county’s disaster declarations (2014) was directly related to winter storm events. Drought Wildfire  Extreme Heat  Wildfires  Review of historical disaster declarations, NWS NCDC Storm Events Database, U.S. Drought Monitor and Drought Impact Reporter  The entire State of Georgia is subject to the effects of drought.  There are reports of severe exceptional drought conditions in 9 of the last 17 years in Augusta-Richmond County, according to the U.S. Drought Monitor. Geologic Hazards  Sinkholes  Earthquake  Earthquakes have occurred in and around the State of Georgia in the past. The state is affected by the Charleston and Eastern Tennessee seismic zones, and the former has generated a magnitude 8.0 earthquake in the last 200 years.  24 events are known to have occurred in the county according to the National Centers for Environmental Information. The greatest MMI reported was a VIII.  According to the USGS seismic hazard maps, the peak ground acceleration (PGA) with a 2% probability of exceedance in the 50 years for Augusta-Richmond County is approximately 8 to 14%g. FEMA recommends that earthquakes be further evaluated for mitigation purposes in areas with a PGA of 3%g or more. Infectious Diseases:  Infectious Diseases  Food Borne Diseases  Agricultural Disease Outbreaks  Novel Disease Outbreaks  Numerous bodies of water located in Augusta-Richmond County that assist with the breeding of mosquitos and other waterborne pathogens.  Public health emergencies are often unpredictable and can ramp up quickly depending on how quickly they are recognized. These threats will potentially impact the county in the future. Cybersecurity Attack  Hacking/Phishing  Infrastructure Disruptions  Ransomware/ Malware Attacks  Network Intrusion/ Disruption  Transportation  Most of Augusta-Richmond County’s critical infrastructure is linked to some technology-based platform, which is a key vector of attack in a cybersecurity incident.  Augusta-Richmond County has the Cyber Command at Fort Gordon.  Cyberterrorism is a threat that can occur without regard to specific location, so it was evaluated in this plan. Active Shooter  Explosives/Improvised Explosive Devices  Vehicle Ramming  Sniper Attack  Hostage Taking  Terrorist attacks can occur anywhere  There are several high profile targets in the area that caused the Planning Team to determine that the hazard should be evaluated further. 9 Radiological Release (Technical, Hostile)  Individuals (Physical and Psychological Health)  Property  Environment  Infrastructure  Agriculture  Zoological  Economy  The southeastern corner of Augusta-Richmond County is within 10 miles of the Vogtle Nuclear Power Plant.  Augusta-Richmond County is within the 50-mile Ingestion Pathway Zone of the Vogtle Nuclear Power Plant.  A nuclear accident is unlikely to occur, but could cause severe damage in the event of a major incident. Hazardous Material Release  Injury  Loss of life  Property damage  Environmental damage  Cities, counties, and towns where hazardous materials fabrication, processing, and storage sites are located, and those where hazardous waste treatment, storage or disposal facilities operate are at risk for hazardous materials events.  29 TRI facilities are located in Augusta-Richmond County.  21 of the 339 PHMSA-reported HazMat incidents in the county were classified as “serious” incidents. In total, these incidents have resulted in 27 injuries, and over $700,000 (2016 dollars) in property damages. Dam Failure  Downstream Flooding  Erosion  Property Damage  Environmental Damage  Transportation Disruption  Infrastructure Disruption  Georgia has 4489 Dams  In Georgia all major rivers are dammed at least once  Of the 27 dams in Augusta-Richmond County reported by the Georgia Safe Dams Program, 6 are high hazard (high hazard is defined as “where failure or mis-operation will probably cause loss of human life”). Infrastructure Failure  Communications  Transportation  Energy  Water Wastewater  Augusta-Richmond County is home to numerous pieces of critical infrastructure across all identified sectors.  Utility failure occur frequently in the county, especially during winter storms or high wind events. These will continue to impact the county going forward. 1.3.2.2 Vulnerability Assessment Vulnerability includes all populations and assets (environmental, economic, and critical facilities) that may be at risk from natural, human-caused, and technological hazards. Vulnerability analysis measures the level of assets, populations, or resources within a given region, city, or town. The vulnerability is a function of the built environment, local economy, demographics, and environmental uses of a given region. The damage and/or destruction of any of Augusta-Richmond County’s six (6) critical lifeline sectors (Communications, Emergency Services, Energy, Information Technology, Transportation Systems, and Water/Wastewater Systems) represents enormous economic, social, and general functional costs to a community, while also impeding emergency response and recovery activities. A nonfunctional road can have major implications for a community: general loss of productivity; disruption of physical access preventing residents from getting to work or other daily activities; prevention of emergency vehicles from reaching destinations; associated health and safety implications; and potential access difficulties causing the disruption of important lifeline supplies, such as food and other deliveries to the 10 community. Damaged or destroyed utility lines and facilities, including electricity, computer and satellite links, gas, sewer, and water services can cripple a region after a disaster. Power lines are often badly damaged or destroyed, resulting in the loss of power for days, weeks, or even months. This is particularly critical considering modern societies’ dependence on electricity. In addition to basic modern household appliances being affected, public water supplies, and water treatment and sewage facilities can also be impacted. Electric pumps cannot pump drinking water into an area without power, and even if they could, the water delivery system could be breached in several areas. The loss of level elevated water tanks also results in a lack of safe drinking water. Even disaster victims who do get water may have to boil it to eliminate waterborne pathogens introduced to the supply in breached areas. Although not a complete representation of all the possible types of facilities, this dataset is a good representation of critical facilities in Augusta-Richmond County. Table 3: Types of Facilities Jurisdiction Owned Holdings: 13,464 Interstate roads within Jurisdiction (in miles) 75 State Maintained Roads (in miles) 300 County Maintained Roads (in miles) 1200 Bridges 52 Law Enforcement Agencies: 5 Fire Stations: 15 Hospitals: 2 Dispatch Centers 5 First Responder’s Communication Towers 20 TV Digital Station Transmitters 2 AM Transmission Towers 2 FM Transmission Towers 4 Cellular Towers 10 City Halls: 13 Housing Units 300,000 Mobile Homes 75,000 Airports: 2 Dams: 25 Fishing and Boating Access/Marinas: 30 Power Transmission Lines (in miles) 1000 Power Distribution Lines (in miles) 2000 Power Substations 50 Water/Wastewater Stations 15 Natural Gas Lines (in miles) 1000 Planning Assumptions 1. A disaster may occur within Augusta-Richmond County with little or no warning and may escalate more rapidly than Augusta-Richmond County can handle. 2. Incidents are typically managed at the lowest possible organizational and 11 jurisdictional level. Initial actions to mitigate the effects of emergency situations or potential disaster conditions will be conducted as soon as possible by the local government. 3. During a State of Emergency, the EMA Director, as the individual responsible for carrying out Augusta-Richmond County’s emergency management programs, has command and control authority over all operational areas necessary to help Augusta- Richmond County respond to, recover from, and mitigate against natural and manmade emergencies. 4. It is assumed that any of the disaster contingencies could individually, or in combination, cause a grave emergency situation within Augusta-Richmond County. It is also assumed that these contingencies will vary in scope and intensity, from an area in which the devastation is isolated and limited to one that is wide-ranging and extremely devastated. For this reason, planning efforts are made as general as possible so that great latitude is available in their application, considering they could occur in several locations simultaneously. 5. Agencies/departments/offices assigned responsibilities in the EOP develop and maintain necessary plans, standard operating procedures, mutual aid agreements and model contracts to successfully accomplish the mission. 6. Agencies are prepared to fulfill assigned responsibilities from the EOP, supporting plans and joint operational or area plans. 7. Mutual Aid to the affected jurisdiction by response organizations from another jurisdiction is expected to supplement the efforts of the affected jurisdiction in an efficient, effective, and coordinated response when the County officials determine their own resources to be insufficient. 8. Federal and State disaster assistance, when provided, will supplement, not substitute, relief provided by local jurisdictions. 9. It is the responsibility of elected officials and designated responders under this plan to save lives, protect property, relieve human suffering, sustain survivors, repair essential facilities, restore services, and protect the environment. 10. Effective prediction and warning systems have been established that make it possible to anticipate certain disaster situations that may occur throughout the jurisdiction or the general area beyond the jurisdiction’s boundaries. 11. When an emergency exceeds Augusta-Richmond County resource and response capabilities, the local government will request assistance from neighboring jurisdictions and may elevate requests for assistance to Georgia Emergency Management and Homeland Security Agency (GEMA/HS) if needed. 12. When a jurisdiction receives a request to assist another jurisdiction, reasonable actions will be taken to provide the assistance as requested. This includes all agencies, departments and offices in support of this EOP as well as any neighboring jurisdictions. 13. Incidents, including large scale emergencies or events, require full coordination of operations and resources, and may: 12 a. Require significant information sharing across multiple jurisdictions and between the public and private sectors; b. Involve single or multiple jurisdictions and/or geographic areas; c. Have significant local and/or statewide impact and may require significant inter- governmental coordination; d. Involve multiple, highly varied hazards or threats on a local, regional, statewide or national scale; e. Result in mass casualties, displaced persons, property loss, environmental damage and disruption of the economy and normal life support systems, essential public services and basic infrastructure; f. Require resources to assist individuals with access and functional needs; g. Impact critical infrastructures across multiple sectors; h. Exceed the capabilities of local agencies, Non-Government Organizations (NGOs) and Private Sector Partners (PSPs) (to include private sector infrastructure owners and operators); i. Attract a sizeable influx of public, private, and voluntary resources; including independent and spontaneous volunteers; j. Require short-notice asset coordination and response; and k. Require prolonged incident management operations and support activities for long-term community recovery and mitigation. 14. Factors influencing the need for state involvement in response and recovery may include, but are not limited to: a. Severity and magnitude of the incident. b. Local needs exceeding available resources. c. Incident type or location. d. Protection of public health, welfare or the environment. e. Economic ability of the jurisdiction and/or affected localities to recover from the incident. Concept of Operations 2.1 General Communications is maintained between affected jurisdictions and GEMA/HS Area Emergency Management and/or Homeland Security Field Coordinators. GEMA/HS personnel may respond to the jurisdiction to facilitate ongoing information exchange. The Mayor, or designee, may declare local states of emergency and request State assistance. All requests for State assistance should be entered into WebEOC and coordinated with the assigned Area Field Coordinator to the State Operations Center 13 (SOC). County EOCs will serve as clearinghouses for response and recovery operations and for deployment of resources within the counties, including cities within the counties. This plan is based on three organizational levels of emergency management: local, state, and federal. Each level works together to provide a delivery system to meet the needs of the public. Emergency operations are initiated at the lowest level able to respond to the emergencies and disasters. Supporting agencies and volunteer organizations are incorporated in this plan for a whole community approach. 2.2 Goals and Objectives Goals 1. Promote all phases of emergency management and provide the community with a coordinated effort in the mitigation of, preparation for, response to, and recovery from injury, damage and suffering resulting from a localized or widespread disaster. 2. Facilitate effective use of all available resources during a disaster. 3. Maintain the quality of life for our citizens before, during and after a disaster. Objectives 1. Meet the needs of disaster victims: Save human lives; treat the injured; warn the public to avoid further casualties; evacuate all who are potentially endangered; coordinate with other agencies to shelter and care for those evacuated. 2. Protect property: Take action to prevent damage of property; provide security for property, especially in evacuated areas; prevent contamination to the environment. 3. Restore the Community: Re-establish essential utilities, transportation routes, public infrastructure and facilities as well as encourage economic activity. National Incident Management System and the Incident Command System 1. Augusta-Richmond County has adopted the National Incident Management System (NIMS) as the standard incident management structure. The Incident Command System (ICS) is the standard for on-scene emergency management throughout Augusta- Richmond County. First responders in all organizations are encouraged to implement the training, exercising and everyday use of ICS. 2. All Augusta-Richmond County emergency response agencies utilize the ICS to direct emergency response activities. The ICS provides an important framework from which all agencies can work together in the most efficient and effective manner. The EOC link to the incident scene is via an Emergency Management staff member located at the Incident Command Post. 3. If the incident affects multiple agencies and jurisdictions, a transition may occur from a single Incident Commander to a Unified Command structure. Unified Command may appoint a single spokesperson to carry out the command decisions. The remaining 14 response functions (planning, operations, logistics, and finance) will also be “unified” by the responders of the various organizations. 2.3 Emergency Operations Center (EOC) Operating Conditions and Activation EOC Operating Levels 1. Daily Activity: Minimal staff on duty for monitoring of daily activities. 2. Partial Activation: EOC leadership and selected ESFs are activated for monitoring or specific response activities. 3. Full Activation: All EOC staff are required to report for operations. Emergency situation is imminent or in progress. Field Operations 1. The EMA staff is on-call 24/7 with one person designated as the primary contact. The on-call primary EMA representative is available to respond and assist with field operations as requested through Public Safety Communications when the EOC is not activated. 2. Small-scale incidents or emergencies may be mitigated on scene, without opening the EOC. 3. As the incident complexity increases, resources must increase, requiring the Incident Command (IC) to expand the incident management organization with additional levels of supervision. The requesting agency should utilize its own departmental staff to fill the ICS command and general staff positions needed to successfully manage the incident. 4. Once an incident has escalated and all typical mission specific resources are exhausted or at the discretion of the IC, the on-call primary EM representative can be dispatched to serve in a logistical or planning role and request additional outside resources in support of the operation. 5. All EMA staff are cross-trained to fill ICS Command and General staff positions. However, due to their function, the Incident Commander and Operations Section Chief should be staffed by the lead agency. 6. If all local resources have been utilized and the on-scene command is overwhelmed due to long operational periods and /or shortage of staff, the on-call primary EM representative will contact the remaining EM staff for additional support. 7. When required or requested, a Mobile Command Post may be utilized for on-scene direction, coordination, and control. Activation of the Emergency Operations Plan (EOP) 1. The EMA Director will make a recommendation to the Mayor regarding the activation/implementation of the EOP. In the event the Mayor is not available, the EMA Director has the authority to order the activation. If the EMA Director is not available; then the EMA Deputy Director has the authority to order the activation. 15 2. When the EOP is implemented, all county, and supporting municipality, resources are available to respond to and facilitate recovery from the disaster. In the event of an emergency, personnel may be tasked to accomplish a mission outside of their normal area of responsibility. 3. Activation of the plan is also associated with the EOC Operating Level. At Elevated Activation, when there is a possibility of an emergency or disaster, the EOP may be partially or fully activated, as required. At Full Activation, when a disaster or emergency situation is imminent or in progress, the EOP activation is required. 4. The EMA will establish and maintain journals, records, and reporting capabilities in accordance with state and federal laws and regulations. Emergency Operations Center (EOC) Operations 2.3.4.1 General Anytime a disaster or emergency situation goes beyond the capability of a single jurisdiction, or requires multiple agencies or departments, the EOC may be activated. If the disaster is countywide, the EOC activation is mandatory. The EOC is an essential tool for successful response and recovery operations. With decision and policy makers located together, personnel and resources can be used efficiently. Coordination of activities will ensure that all tasks are accomplished, minimizing duplications of efforts. The EMA Director or Deputy Director will determine if the EOC needs to be activated. 2.3.4.2 Location The Augusta-Richmond County EOC is located at the Water Utilities building, 452 Walker St. Augusta, GA 30901. If an alternate EOC is needed it will be designated by the EMA Director or Deputy Director at the time of the event. The alternate EOC will be operated at Augusta Fire Administration, 3117 Deans Bridge Rd. Augusta, GA 30906. 2.3.4.3 Activation Options In the event the EOC is activated, the EMA Director or Deputy Director has options available. As all emergencies do not require full activation of the EOC, another level of activation is available. In some instances, the EOC activation process might step one level to another, while other situation might require immediate Full Activation. 1. Partial Activation occurs during small-scale incidents requiring minimal resources and personnel, but still not requiring full activation of the EOC. The EMA Director or Deputy Director will determine which ESFs are needed and the hour of operations. 2. Full Activation occurs when all ESFs are fully manned and operating 24-hours a day. This will occur during major emergencies and disasters, and will be the priority activity in the county when activated. Once the emergency or disaster necessitating the EOC activation is over, the EMA Director or Deputy Director, with the Mayor’s authorization, will determine the means of deactivation of the EOC. Some incidents will allow full and immediate closing of the EOC, while others will require a slower transition. 16 2.3.4.4 Emergency Support Functions To assure maximum response and efficient use of personnel and other resources, Emergency Support Functions (ESFs) are as indicated: Table 4: ESF Primary and Alternate Responsible Agencies ESF Function Primary Support ESF-1 Transportation Augusta Central Services Augusta Transit Augusta Engineering Augusta Regional Airport Daniel Field Airport Augusta GIS ESF-2 Communications Augusta Information Technology Augusta 311 Augusta 911 Augusta Chapter Amateur Radio Emergency Services ESF-3 Public Works Augusta Engineering Augusta Utilities Augusta Environmental Services Augusta Recreation & Parks Augusta Planning & Development Augusta Tax Assessor Augusta IT, GIS ESF-4 Firefighting Augusta Fire Department Fort Gordon Fire Augusta Regional Airport Fire Hephzibah Fire Georgia Forestry ESF-5 Emergency Management Augusta Fire/ EMA Georgia Emergency Management Agency ESF-6 Mass Care Richmond County Department of Family and Children Services Augusta Recreation & Parks Augusta Red Cross Salvation Army of Augusta United Way of the CSRA Richmond County School System Augusta Transit Augusta Animal Services Golden Harvest Food Bank Salvation Army Augusta Housing & Community Development Richmond County Sheriff’s Office ESF-7 Resource Support Augusta Fire/EMA Augusta Procurement Augusta Finance Augusta Central Services ESF-8 Public Health East Central Health District Augusta Red Cross Region G Healthcare 17 Coalition Augusta University Health Doctors Hospital University Hospital Augusta Fire Gold Cross EMS Richmond County Coroner ESF-9 Search & Rescue Augusta Fire Richmond County Sheriff’s Office Georgia Emergency Management Agency ESF-10 HAZMAT Augusta Fire Richmond County Sheriff’s Office Georgia Emergency Management Agency ESF-11 Agriculture Augusta Animal Services Golden Harvest Food Bank East Central Health District County Extension Services Augusta Red Cross Richmond County School System ESF-12 Energy Augusta Fire/EMA Augusta Utilities Georgia Power Jefferson Electric US Army Corp of Engineers ESF-13 Public Safety Richmond County Sheriff’s Office Richmond County Marshal’s Office Richmond County School System Police Hephzibah Police Blythe Police GA State Patrol ESF-14 Recovery Augusta Fire/EMA All Agencies have a roll ESF-15 Public Affairs / External Affairs Augusta Fire/EMA Mayor’s Office Administrator’s Office Sheriff’s Office Augusta 3-1-1 2.3.4.5 Activation When the decision is made to activate the EOC, the EMA Director or designee will notify the appropriate staff members to report to the EOC. The EOC is the central point for emergency operations. The EMA staff will take action to notify and mobilize the appropriate ESFs and organizations on the EOC Activation List. Notification can take place through several different methods depending on the situation and availability of communication systems. 18 Once the EOC is fully operational, all personnel and resources will be coordinated in support of the following general response activities: 1. Warning and emergency public information 2. Saving lives and property 3. Supplying basic human needs 4. Maintaining or restoring essential services 5. Protecting vital resources and the environment 6. Transportation, logistics and other emergency services 7. Manage the evacuation process 8. Damage assessment operations 9. Initial decontamination 2.3.4.6 EOC Organization Structure 1. Executive Group is composed of the following: a. County Management (Mayor and Commission) b. Municipal Mayors c. City Administrator d. EMA Director 2. Command is composed of the following: a. County EOC Manager b. ESF – 15 Public Information (PIO) 3. Operations Section is composed of the following ESF: a. ESF – 2 Communications b. ESF – 3 Public Works c. ESF – 4 Firefighting d. ESF – 5 Emergency Management e. ESF – 8 Public Health f. ESF – 9 Search & Rescue g. ESF – 10 Hazardous Material h. ESF – 11 Agriculture i. ESF – 12 Energy j. ESF – 13 Law Enforcement 4. Planning Section is composed of the following ESF: a. ESF – 5 Emergency Management 19 b. ESF – 14 Recovery 5. Logistics Section is composed of the following ESF: a. ESF – 1 Transportation b. ESF – 2 Communications c. ESF – 5 Emergency Management d. ESF – 6 Mass Care e. ESF – 7 Resources Support 6. Finance Section is composed of the following: a. County Finance Director and supporting staff b. ESF – 7 Resources Support 2.3.4.7 Situation Reports (SITREP) Every day that the EOC is open, a Situation Report (SITREP) will be produced for each operational period. The EMA Director or EOC Manager will set the operational period which usually will be 12 hours. The initial SITREP will be completed within the first four (4) hours after activation. Additional SITREPS will coincide with the EOC briefings. This SITREP does not replace the requirement to enter a Resource Request for all State level assistance. Each ESF will complete their part of the SITREP, providing a comprehensive and accurate report, and submit it. This report will include, but not limited to the following: 1. Type of disaster 2. Date and time of disaster 3. Status of mobilization of county/municipal resources 4. Initial damage 5. Immediate support required of state government 6. Casualties/Fatalities – Number dead, injured and missing 7. Roads and bridges damage or destroyed 8. Utility status – locations and number of homes/facilities without power, water, gas, communications, etc 9. Public facility damage 10. Critical Infrastructure damage (Communications, Emergency services, etc) 11. Status of local government 12. POD status 13. Shelter status 14. School status 15. Other damage 20 Upon review and approval by the EMA Director the SITREP will be sent to the State Operations Center (SOC) by entering it into WebEOC under Statewide Significant Events and SOC Significant Events, and titled AUGUSTA-RICHMOND COUNTY SITREP the beginning of each operational period. 2.3.4.8 Briefings Schedules 1. Once the EOC has been activated, the EMA Director will conduct an Activation Briefing. This will detail the situation and give the operational period objectives. 2. Once the EOC becomes operational, the EMA Director or EOC Manager will conduct regularly scheduled situational briefings. Briefing times will be determined at the beginning of activation and will be based on type and speed of incident. All ESFs may be expected to give a brief description of their priority issues as related to the EOC objectives and any unresolved concerns they have. 3. Additional briefings may be required depending on the circumstances. This may include briefings for VIPs, media, special visitors or newly arrived state or federal representatives. Coordinating Local, State and Federal Operations 1. Local responders are the first to arrive and the last to leave an emergency situation. All emergencies and/or disasters are managed at the local level. If local capabilities are exceeded, and a local emergency has been declared, state government agencies can augment assistance to meet the emergency needs of victims. 2. When municipal government determines that municipal resources are not adequate, additional resources may be requested through the EMA or the County EOC if activated. 3. State government will supplement local efforts upon request or in accordance with the Emergency Support Function (ESF) Annexes described herein. 4. The Governor or designee may execute the Georgia Emergency Operation Plan (GEOP) to support local situations when local resources are not adequate to sustain an effective response operation or when a significant state presence is required for immediate assistance. 5. State level assistance activities normally will consist of coordination and support. 6. Federal assistance will supplement state and local efforts and shall be provided under governing secretarial or statutory authorities. 7. To the extent that public law provides, any federal assistance made available to relieve the effects of an emergency or disaster in Augusta-Richmond County will be coordinated by the State Coordinating Officer (SCO) or designated authorized representative. 8. If the President authorizes federal assistance, the President will appoint a Federal Coordinating Officer (FCO). The FCO is authorized to use the full authority of the Stafford Act to reimburse response and recovery claims. 21 County/Local Logistical Staging Area (LSAs) For emergencies requiring major mobilization of supplies, materials, equipment, and personnel prior to, during, and after the emergency, a Logistical Staging Area may be established. The LSA will receive, classify, and account for emergency relief and sustainment supplies. This area will be determined based on areas of damaged and needs. Phases of Emergency Management and Corresponding Actions 2.3.7.1 Preparedness Preparedness encompasses the full range of deliberate, critical tasks and activities necessary to build, sustain, and improve the operational capability to enhance readiness and minimize impacts of disasters. General preparedness activities include but are not limited to the following: 1. Update all emergency management plans to include risk and vulnerability assessments. 2. Disaster exercises/drills (Full-scale, functional and tabletop). More information on the schedule of disaster exercises and training are included in the Training and Exercise Annex. 3. Emergency communications tests 4. Training and workshops for EOC staff and emergency responders 5. Public awareness campaigns and educational presentations 2.3.7.2 Response Response includes activities to address the immediate and short-term actions to preserve life, property, environment, and the social and economic structure of the community. The active use of resources to address the immediate and short-term effects of an emergency or disaster constitutes the response phase and is the focus of department/agency emergency and disaster standing operating guidelines, mutual aid agreements and the ESF Annexes of this plan. 2.3.7.3 Recovery Recovery involves actions, and the implementation of programs, needed to help individuals and communities return to pre-disaster conditions. Short-term recovery actions are taken to assess the situation and return critical infrastructure systems to minimum operating status. Long-term involves the total restoration of the county’s infrastructure and economic base. For more information on recovery, please refer to the Augusta-Richmond County Recovery Plan. 2.3.7.4 Mitigation Mitigation includes those activities designed to reduce or eliminate risks to persons or property or to lessen the actual or potential effects or consequences of an incident. Mitigation measures may be implemented prior to, during, or after an incident. Mitigation involves on-going actions to reduce exposure to, probability of, or potential loss from hazards. Measures may include zoning and building codes, floodplain buyouts, and 22 analysis of hazard-related data to determine where it is safe to build or locate temporary facilities. Mitigation may include efforts to educate governments, businesses, and the public on measures they can take to reduce loss or injury. Public Information 1. Public Information Officer (PIO) a. In the event of an emergency or disaster, the Augusta Fire/EMA PIO, the Administrator (or designee), and the Mayor (or designee) will closely monitor the situation, receive information from the EMA Director or Deputy Director and disseminate timely written and verbal information to the public. The PIO will utilize all available media sources, to include radio, television, newspaper, social media and other internet sources, and any other sources that are feasible. b. The PIO’s primary purpose is to provide information to the general public regarding the disaster and how it impacts the community. This information includes warning citizens of impending danger, the status of active disaster, pertinent information regarding evacuation, re-entry and recovery efforts. c. The PIO for Augusta-Richmond County is a member of the Command Group and will be present for all executive level meetings during emergency or disaster operations. d. Public Information operations will include the County PIO and will be supplemented with additional administrative staff. This additional staff will include PIO’s from other departments, agencies, and businesses as required. e. For information detailed information can be found in the ESF – 15 Public Information Annex. 2. Coordination During an emergency or disaster, the Augusta-Richmond County PIO will be the official spokesperson for the County. Coordination with all appropriate departments and municipalities will ensure proper emergency public information is being disseminated. 3. Media Procedures The PIO will be responsible for escorting media members into the EOC and for arranging interviews with EOC Staff. The media will not be allowed in the EOC during briefing without prior approval from the EMA Director or Deputy Director. Alert and Notification 2.3.9.1 Emergency Management Staff 1. Emergency Management Staff maintains several methods of communication for alert and notification. The primary communication method is a county cell phone which includes email and texting capability. Back-up methods include home phone and emergency notification list. 2. The EMA Director, or their designee, will coordinate with all appropriate department/agencies and organizations to ensure timely notification at the onset of a 23 human-caused or natural incident. 2.3.9.2 State Warning Point 1. The primary method of notification for the State Warning Point is telephone at 1-800- TRY-GEMA (1-800-879-4362). 2. When notifying or alerting the State Warning Point, all reports will be done in accordance with the GEMA/HA Field Reporting Standard Operating Guide. Warning The ability to warn the public of impending danger or orders of evacuation is a priority in any emergency operation. There are many methods to communicate emergency messages to the general public, the business community and transient population. Official warnings can come from the local, state and federal government. Augusta Emergency 911 Telecommunications Center serves as the County Public Safety Answering Point (PSAP) for all incidents and is located at 911 Fourth Street Augusta, GA 30901. Evacuation 1. Evacuation is the controlled movement and relocation of persons and property necessitated by the threat of a natural, technological, or human-caused disaster. The evacuation of large numbers of people from vulnerable areas will stress the limited capabilities of the county’s road network. Therefore, a major evacuation must be initiated as soon as feasible. Direction, control, and coordination with all appropriate departments/agencies will be conducted through the County EOC. 2. The EMA Director, or designee, will coordinate the evacuation routing to shelters, and the provision of transportation, shelter, and congregate care. 3. The EMA Director, or designee, will provide detailed evacuation information to the public, through the Public Information Officer, to facilitate the evacuation. Request for Assistance 1. If local capabilities are exceeded, and a local emergency has been declared, a Resource Request for state and/or federal assistance shall be presented to the SOC through WebEOC, or through the Area Field Coordinator if WebEOC is unavailable. 2. When municipal governments determine that municipal resources are not adequate, additional resources may be requested through the EMA Director or the County EOC, if activated. 3. All needs must go through the process of being filled with local resources, resources for which contracts are in place, or donated resources before a request is made to the state. Once all local resources have been exhausted, the Operations Desk will make the appropriate request to the State for resources. 4. There are many methods of resource requests that can be utilized. The primary method is the State WebEOC. All required information is included in the Resource Request board. If the system fails or is unavailable, the following methods are 24 acceptable: a. Area Field Coordinator liaison. b. Phone 1-800-TRY-GEMA (1-800-879-4362) c. E-mail Organization and Assignment of Responsibilities 3.1 General Most departments/agencies of government have emergency functions in addition to their normal, day-to-day duties. These emergency functions usually parallel or complement normal functions. Each department/agency is responsible for developing and maintaining its own emergency management procedures. 3.2 Organization 1. Chief elected officials 2. ESF 1 – Transportation 3. ESF 2 – Communications 4. ESF 3 – Public Works 5. ESF 4 – Firefighting 6. ESF 5 – Emergency Management 7. ESF 6 – Mass Care 8. ESF 7 – Resource Support 9. ESF 8 – Public Health 10. ESF 9 – Search and Rescue 11. ESF 10 – HAZMAT 12. ESF 11 – Agriculture 13. ESF 12 – Energy 14. ESF 13 – Public Safety 15. ESF 14 – Recovery 16. ESF 15 – External Affairs 3.3 Assignment of Responsibilities Specific responsibilities are listed according the ESF. All ESFs will send a representative to all planning meetings in the event of the activation of the EOP. All necessary ESFs will send a representative to the EOC upon activation. 25 Chief Elected Officials 1. Disaster declarations 2. Evacuation orders 3. Re-entry decisions 4. Other protective action decisions as necessary 5. Providing legal advice as required 6. Performing other necessary legal functions 7. Serving as a liaison with other legal and judicial agencies and sections of the government Emergency Support Functions (ESFs) The EOP applies a functional approach that groups the capabilities of municipal and county departments and some volunteer and non-government organizations into ESFs to provide the planning, support, resources, program implementation, and emergency services that are most likely to be needed during disaster or emergency incidents. The County response to actual or potential disasters or emergencies is typically provided through the full or partial activation of the ESF structure as necessary. The ESFs serve as the coordination mechanism to provide assistance to municipal governments or to County departments and agencies conducting missions of primary County responsibility. Each ESF is comprised of primary and support agencies. The EOP identifies primary agencies on the basis of authorities, resources, and capabilities. Support agencies are assigned based on resources and capabilities in a given functional area. The resources provided by the ESFs reflect categories identified in the NIMS. ESFs are expected to support one another in carrying out their respective roles and responsibilities. Additional discussion on roles and responsibilities of ESF primary agencies, and support agencies can be found in the introduction to the ESF Annexes. Note that not all disaster or emergency incidents result in the activation of all ESFs. It is possible that an incident can be adequately addressed by agencies through activation of certain EOP elements without the activation of ESFs. Similarly, operational security considerations may dictate that activation of EOP elements be kept to a minimum, particularly in the context of certain terrorism prevention activities. The primary department/departments for each ESF maintain(s) working relations with its associated private-sector counterparts through partnership committees or other means (e.g., ESF 2, Communications - telecommunications industry; ESF 10, Hazardous Materials - oil and hazardous materials industries; etc.). 3.3.2.1 ESF 1 – Transportation 1. Support and assist municipal, county, private sector, and voluntary organizations requiring transportation. 2. Coordinate rail management with state and PSP partners. 26 3. Movement restrictions, evacuation, and re-entry coordination. 4. Restoration and recovery of transportation infrastructure. 5. Damage and impact assessment. 6. Send a representative to the EOC as requested. 3.3.2.2 ESF 2 – Communication 1. Provide communication plans and systems for disaster response. 2. Communications with telecommunication providers and operators. 3. Coordination of restoration and repair of telecommunication systems. 4. Protection, restoration and sustainment of cyber systems and resources. 5. Damage assessment of critical communication systems in disasters. 6. Send a representative to the EOC as requested. 3.3.2.3 ESF 3 – Public Works 1. Water Sector Critical Infrastructure Assessment, Protection, and Technical. 2. Boil water advisories. 3. Infrastructure restoration and coordination. 4. Damage assessment to critical infrastructure system. 5. Water sample collection assistance. 6. Maintaining designated major streets and avenues, highways, and other designated routes of travel. 7. Assisting with heavy rescue. 8. Decontamination. 9. Engineering services as required. 10. Transportation. 11. Debris management and removal. 12. Inspection of shelter sites for safe occupancy. 13. Inspection of damaged buildings, public and private, for safe occupancy. 14. Enforcement of building codes. 15. Maintenance of vehicles and other essential equipment of the various departments and agencies. 16. Maintenance of a reserve supply of fuel. 17. Provisions for the immediate repair of emergency service vehicles and equipment, both in the field and in the shop, as the situation permits. 18. Send a representative to the EOC as requested. 3.3.2.4 ESF 4 – Firefighting 27 1. Command and coordination of firefighting activities. 2. Search and rescue. 3. Decontamination. 4. Damage assessment. 5. Send a representative to the EOC as requested. 3.3.2.5 ESF 5 – Emergency Management 1. Coordination of emergency management program and EOP. 2. Staff and manage EOC. 3. Comprehensive all-hazard emergency preparedness planning. 4. Manage all-hazard emergency preparedness training and education. 5. Coordination of incident management and response efforts. 6. Disseminate emergency public information. 7. Preparation and management of Incident Action Plan. 8. Maintain situational awareness. 9. Coordinate assistance from other jurisdictions. 10. Coordinate resource requests through State Operation Center (SOC). 11. Financial management coordination in disasters. 12. Collection, compilation and dissemination of damage assessment reports. 3.3.2.6 ESF 6 – Mass Care 1. Status reporting of mass care, shelter, human services activities to SOC. 2. Providing the use of facilities for emergency public education. 3. Providing facilities for emergency housing of evacuees and relief forces. 4. Providing facilities for emergency first aid stations, emergency hospitals, or emergency morgues. 5. Providing personnel for shelter managers and staff. 6. Providing recreation plans for shelter occupants’ use during shelter-stay period. 7. Coordinating transportation. 8. Supporting shelter managers. 9. Emergency welfare services. 10. Emergency lodging. 11. Emergency feeding. 12. Emergency clothing. 13. Emergency registration and inquiry. 28 14. Coordinating services for the area homeless population. 15. Coordinating religious services. 16. Coordinating private welfare groups. 17. Identifying non-English-speaking persons and provisions for translation. 18. Identifying special needs population (by culture, language, or age-specific requirements). 19. Maintaining an up-to-date list and supporting memorandums of agreement (MOAs) with shelter facilities and their points of contact. 20. Send a representative to the EOC as requested. 3.3.2.7 ESF 7 – Resource Support 1. Maintaining a list of suppliers, vendors, and items of critical emergency need. 2. Supports volunteer services, County agencies, and municipal governments tracking, providing, and/or requiring resource support. 3. Logistics planning, management and coordination (Mutual Aid). 4. Coordination of incident facilities, equipment and supplies in disasters. 5. Coordination of contract services in disasters (food, water, commodities, and transportation). 6. Status reporting of logistics and resource activities to the EOC. 7. Send a representative to the EOC as requested. 3.3.2.8 ESF 8 – Public Health 1. Emergency medical treatment and triage. 2. Emergency medical care information and coordination. 3. Emergency hospital treatment information and coordination. 4. Traditional hospital medical services. 5. Limited on-site decontamination. 6. Identification of local health facilities, including hospitals, clinics, dialysis centers, and nursing or rehabilitation centers, and supplying and using medical and health items. 7. Medical support to shelters. 8. Health advisories. 9. Inoculations for the prevention of disease. 10. Identification of special needs populations, including the elderly and very young, and populations requiring specific life-saving services (e.g., dialysis or assistance with breathing). 11. Assisting with special needs evacuation. 12. Hospital evacuation. 29 13. Emergency medical transportation. 14. Emergency interment coordination. 15. Sanitation and pest control as required. 16. Send a representative to the EOC as requested. 3.3.2.9 ESF 9 – Search & Rescue 1. Coordination of search activities in disasters. 2. Coordination of rescue activities in disasters. 3. Coordination of search and rescue resources. 4. Send a representative to the EOC as requested. 3.3.2.10 ESF 10 – Hazardous Materials (HAZMAT) 1. Coordination of hazardous material response activities. 2. Coordination of environmental protection and long term clean up. 3. Send a representative to the EOC as requested. 3.3.2.11 ESF 11 – Agriculture 1. Coordination with ESF 6 and County Board of Education for nutrition assistance. 2. Control and eradication of an outbreak of a highly contagious or economically devastating animal/zoonotic disease. 3. Assurance of food safety and food security. 4. Coordination with ESF 6 and ESF 8 for the safety and well-being of household pets during an emergency response or evacuation. 5. Protection of natural and cultural resources and historic properties. 6. Send a representative to the EOC as requested. 3.3.2.12 ESF 12 – Energy 1. Assessment, repair and restoration of damaged energy systems and components. 2. Coordinate private sector energy industry and fuel industry restoration efforts. 3. Prepare energy forecast and assessments for disasters. 4. Coordination for fuel resupply of emergency vehicles & generators. 5. Send a representative to the EOC as requested. 3.3.2.13 ESF 13 – Public Safety 1. Maintaining law and order. 2. Traffic and crowd control. 3. Protecting vital installations. 4. Controlling and limiting access to the scene of the disaster. 30 5. Assist with movement restrictions, evacuation, and re-entry coordination. 6. Support transportation strike teams. 7. Supplementing communications. 8. Assisting with all evacuation efforts. 9. Assisting with search and rescue. 10. Security planning and technical resource assistance. 11. Send a representative to the EOC as requested. 3.3.2.14 ESF 14 – Recovery 1. Damage, social, and economic impact assessment in disasters. 2. Long-term community recovery assessment and coordination. 3. Analysis of mitigation program activities. 3.3.2.15 ESF 15 – External Affairs 1. Public information and protective action guidance dissemination. 2. Media and community relations. 3. Coordination of Joint Information Centers. 4. VOAD and donation management. 3.3.2.16 Local Emergency Planning Committee 1. Furnish information, including maps or materials, as needed, for the EMA Director. This includes Tier II reports and other industry-specific information to produce general detailed planning for chemical, transportation, or industrial accidents. 2. Augment EOC staff as necessary State Government Department and Agencies Support from other State government departments and agencies may be requested through the Georgia Emergency Management and Homeland Security Agency (GEMA/HS) State Operations Center by submitting a Resource Request through WebEOC. Private Sector Organizations EOP primary and support agencies coordinate with the private sector to effectively share information, form courses of action, and incorporate available resources to prevent, prepare for, respond to, and recover from disasters and emergencies. 3.3.4.1 Roles The roles, responsibilities, and participation of the private sector during a disaster or emergency incident vary based on the nature of the organization and the type and impact of the incident. The roles of private-sector organizations are summarized below. 1. Impacted Organization or Infrastructure 31 Private-sector organizations may be affected by direct or indirect consequences of the incident, including privately owned critical infrastructure, key resources, and those main private-sector organizations that are significant to regional economic recovery from the incident. Examples of privately owned infrastructure include transportation, telecommunications, private utilities, financial institutions, and hospitals. 2. Response Resource Private-sector organizations provide response resources (donated or compensated) during an incident - including specialized teams, equipment, and advanced technologies - through public-private emergency plans, mutual aid agreements, or incident specific requests from government and private-sector-volunteer initiatives. 3. Regulated and/or Responsible Party Owners/operators of certain regulated facilities or hazardous operations may bear responsibilities under the law for preparing for and preventing incidents from occurring, and responding to an incident once it occurs. For example, some activities are required by law or regulation to maintain emergency preparedness plans, procedures, and facilities and to perform assessments, prompt notifications, and training for a response to an incident. 4. Emergency Organization Member Private-sector organizations may serve as active partners in emergency preparedness and response organizations and activities. 3.3.4.2 Responsibilities Private-sector organizations support the EOP (voluntarily or to comply with applicable laws and regulations) by sharing information with the government, identifying risks, performing vulnerability assessments, developing emergency response and business continuity plans, enhancing their overall readiness, implementing appropriate prevention and protection programs, and donating or otherwise providing goods and services through contractual arrangement or government purchases to assist in response to and recovery from an incident. Certain organizations are required by existing law and regulation to bear the cost of planning and response to incidents, regardless of cause. In the case of an Emergency or disaster, these private-sector organizations are expected to mobilize and employ the resources necessary and available in accordance with their plans to address the consequences of incidents at their own facilities or incidents for which they are otherwise responsible. Response Resources Unless the response role is inherently governmental (e.g., law enforcement, etc.), private-sector organizations are encouraged to develop and maintain capabilities to respond to and manage a complete spectrum of incidents and emergencies. The County Government maintains ongoing interaction with the critical infrastructure and key resource industries to provide coordination for prevention, preparedness, response, and recovery activities. When practical, or when required under law, private-sector representatives should be included in planning and exercises. In some cases, the 32 government may direct private-sector response resources when they have contractual relationships, using government funds. Non-Governmental and Volunteer Agencies Volunteer agencies, such as the American Red Cross, faith-based organizations, and assistive organizations, such as the Salvation Army, are available to give assistance with sheltering, feeding, and other issues, as necessary. Nongovernmental and volunteer organizations collaborate with first responders, governments at all levels, and other agencies and organizations providing relief services to sustain life, reduce physical and emotional distress, and promote recovery of disaster victims when assistance is not available from other sources. For example, the American Red Cross is an NGO that provides relief at the local level and also supports the Mass Care element of ESF 6. Community-based organizations receive government funding to provide essential public health services. The Voluntary Organizations Active in Disaster (VOAD) is a consortium of over 60 recognized organizations of volunteers active in disaster relief. Such entities provide significant capabilities to incident management and response efforts at all levels. For example, the wildlife rescue and rehabilitation activities conducted during a pollution emergency are often carried out by private, nonprofit organizations working with natural resource trustee agencies. Citizen Involvement Strong partnerships with citizen groups and organizations provide support for incident management prevention, preparedness, response, recovery, and mitigation. The US Citizen Corps brings these groups together and focuses efforts of individuals through education, training, and volunteer service to help make communities safer, stronger, and better prepared to address the threats of terrorism, crime, public health issues, and disasters of all kinds. Citizen Corps The Citizen Corps works through a Citizen Corps Council that brings together leaders from law enforcement, fire, emergency medical and other emergency management, volunteer organizations, elected officials, the private sector, and other community stakeholders. Citizen Corps Councils Implement Citizen Corps programs, which include Community Emergency Response Teams (CERTs), Medical Reserve Corps, Neighborhood Watch, Volunteers in Police Service, and the affiliate programs; provide opportunities for special skills and interests; develop targeted outreach for special-needs groups; and organize special projects and community events. Citizen Corps Affiliate Programs expand the resources and materials available to communities through partnerships with programs and organizations that offer resources for public education, outreach, and training; represent volunteers interested in helping to make their communities safer; or offer volunteer service opportunities to support first responders, disaster relief activities, and community safety efforts. 33 Other programs unaffiliated with Citizen Corps also provide organized citizen involvement opportunities in support of response to major disasters and other emergencies. Continuity of Government (COG)/Continuity of Operations Plan (COOP) Local governments and jurisdictions must be prepared to continue their minimum essential functions throughout the spectrum of possible threats from natural disasters through acts of terrorism. COG/COOP planning facilitates the performance of local government and services during an emergency that may disrupt normal operations. Contingency plans for the continuity of operations of vital government functions and jurisdictions will allow agencies to continue their minimum essential operations and maintain authority. These plans include the spectrum of possible threats from natural disasters through acts of terrorism. Continuity of Government (COG) and Continuity of Operations (COOP) measures will establish lines of personnel succession, ensuring that authority is delegated to appropriate personnel prior to an emergency. Executive office personnel and department managers will identify, notify, and train the individuals next in line. In addition, personnel will be familiar with alert, notification and deployment procedures to provide for command and control of response and recovery operations. The Mayor, with assistance from the EMA director, is responsible for the following, but not limited to: 1. Identifying essential positions and Lines of Succession. 2. Determining essential functions and processes that must be maintained during an emergency or disaster. 3. Establishing measures for the protection and safeguarding of vital records and critical applications. 4. Maintaining essential communications resources. 5. Identification of alternate operating facility and capabilities. 6. Priorities for recovery of processes, functions, critical applications and vital records. 4.1 Succession of Command for Local Government Should the Mayor be unable to execute the duties of the office, the following is the order of succession. 1. Mayor Pro Tem 2. County Commission 3. City Administrator 4. EMA Director 34 4.2 Mission Essential Positions Augusta-Richmond County executes its mission through numerous separate agencies. The following positions within those agencies are designated as Priority Employees for Augusta-Richmond County. 1. County Commissioner 2. City Administrator 3. EMA Director 4. Sheriff 5. Fire Chief 6. Tax Assessor 7. Tax Commissioner 8. Information Technology Director 9. Public Information Officer 10. Finance Director 11. Procurement Director 12. Coroner 13. E-9-1-1 Director 4.3 Mission Essential Functions and Processes Mission Essential Functions When confronting events which disrupt normal operations, Augusta-Richmond County is committed to providing mission essential functions which must be continued even under the most challenging emergency circumstances. The Mayor for Augusta-Richmond County has identified mission essential functions as only those most critical activities which ensure the safety and security of system users, employees, contractors, and the general public; and support the restoration of internal operations and facilitate emergency response operations. During activation of the COOP, all activities not identified as essential may be suspended to enable Augusta-Richmond County to concentrate on providing mission essential functions and building the internal capabilities necessary to increase and eventually restore operations. Appropriate communications regarding restoration of the suspended functions with regular or expected users will be a priority. Augusta-Richmond County’s mission essential functions, organized by area of responsibility, are identified below in descending order of priority: 1. Emergency Management 2. Law Enforcement 3. Fire/Hazmat services 35 4. Communications (911) 5. Sheltering, Feeding 6. Medical Services 7. Power, Electricity, Fuel 8. Transportation 9. Water, Wastewater Services 10. Agricultural Services Mission Essential Processes Augusta-Richmond County has also identified essential processes, services, systems, and equipment necessary to support each mission essential function, as well as key personnel required. Augusta-Richmond County’s mission essential business processes are identified below in descending order of priority. Priority 1-4 processes are essential to immediate needs. 1. Emergency Operations Center 2. Public Safety (Law Enforcement, Fire, EMS) 3. 911 Communications 4. Public Affairs Priority 5-10 processes can be deferred until post-event and reconstitution activities. 5. Finance and Administration 6. Education services 7. Business/Commerce Management 8. Non-essential County Operations (Tax assessment, Zoning commission, etc.) 9. Hazard Mitigation 10. Training 4.4 Relocation of Government Alternate Facilities Augusta-Richmond County recognizes that normal operations may be disrupted and that there may be a need to perform mission essential functions at alternate facilities. The objective of this plan is to assure that the capability exists to continue Augusta- Richmond County’s functions for mission essential internal business processes. In selecting the alternate facility, Augusta-Richmond County identified its capability to support mission essential functions. In addition, depending on the emergency conditions, Augusta-Richmond County also has access to additional facilities that could support essential functions. 36 To ensure adequate support for personnel located at alternate facilities, Augusta- Richmond County has addressed requirements for food, transportation, lodging, daycare, and counseling services (if necessary). Augusta Fire Administration has been designated as the primary alternate site for Augusta-Richmond County. The site is designated as such for the following reasons: 1. Augusta Fire Administration is not close to the central location of the Augusta government buildings. 2. Existing security access controls. 3. Ready access via interstate highway. 4. Available office space and utilities to support center operations and large numbers of staff. 5. Minimum essential communications capabilities. Logistics Support Logistics support for the alternate site: 1. Cleaning, Sanitation, and trash removal at least once per day. 2. Inventory and prioritize records, documents and information systems vital to COOP; provide for their security, access and redundancy as necessary. 3. Provide for the collection of data during the execution of COOP activities and post event analysis. 4. Develop an after-action report to document the chronology of events and lessons learned. 5. Update COOP plans based on actual operational experience. Resources Requirements Resources requirements for the alternate site during COOP issues/incidents: 1. Expansion for temporary work stations to support additional state and/or federal partners (incident dependent) 2. Security operations to confirm that all personnel entering the facility are authorized. 4.5 Vital Records and Data Management Preservation of Records addresses the protection of essential records (e.g., vital statistics, deeds, corporation papers, operational plans, resource data, personnel and payroll records, inventory lists, laws, charters, and financial documents) by the appropriate agency following an emergency or disaster. Governments will plan for preservation of succession and delegation of authority and records necessary for carrying out governments legal and financial functions and the protection of legal and financial rights of citizens. Augusta-Richmond County has identified vital records and databases, which must be available to support essential functions. Augusta-Richmond County has also identified 37 vendors and contractors available to support restoration of vital records, systems, and/or processes. Communications Communications systems must support connectivity to internal organizations, other agencies, critical customers, and the public. To ensure communications during COOP events, Augusta-Richmond County has identified primary and alternate modes of communication. 1. Primary: land-line and/or Augusta-Richmond County issued cellular telephones, internet e-mail. 2. Alternate: Satellite phone on the MEOC. Information Technology 1. Wireless network infrastructure support, to include network hardware and connectivity to available internet access. 2. Wired network infrastructure support to include network hardware, connectivity to vendor provided internet access. 3. Prepositioned phones and switches to support wired and wireless network. 4. Establish alternate connectivity to agency resources if HQ is inaccessible via the internet. Public Information 1. Communicate key messages to help protect citizens. 2. Educate Georgians on emergency preparedness. 3. Document important information for future use. 4. Provide Public Information Officers for website support, responding to media inquiries, and to be spokespersons for TV/Radio interviews. 5. Constituent/Elected Officials Liaison to respond to inquiries from elected officials and the general public. 6. Administrative support for information technology, publications and general administrative support to staff. Finance and Administration Section 1. Initiates processing and tracking of expenditures. 2. Assists with the logistical efforts relative to purchasing and travel. 3. Provides internal direction for tracking staff overtime and compensatory time. 4. Provides coordination among affected state agency finance officers relating to event reimbursement process. 5. Coordinates with the Governor’s Office of Planning and Budgeting concerning requirements related to budget authority, state match funding and funding of other state 38 costs incurred as a result of the event. Vital Records (Safeguards) Records and data consist of those documents, publications, and other information regardless of media that are essential to execution of Augusta-Richmond County’s emergency management mission, reconstitution of Augusta-Richmond County’s emergency management infrastructure and the reconstitution of the Augusta- Richmond County’s organization. Records and data management also include provisions for back-up IT (IT) capabilities. Refer to the Georgia State Government Record Retention Schedule and Policies https://www.georgiaarchives.org/records/retention_schedules Emergency Operating Records 1. The Augusta-Richmond County Director of Finance has identified internal records specific to the administration of Augusta-Richmond County not accessible in state systems and databases. Those financial files are backed-up daily to tape and securely stored in accordance with Augusta-Richmond County IT procedures. 2. Items essential to the functioning of Augusta-Richmond County’s critical business processes are maintained in hard copies, on network servers and secured tape back-up system in accordance with Augusta-Richmond County IT procedures. These records include: local emergency operations plans (LEOPs; documentation associated with declarations of state emergencies as determined by the Public Assistance Division of Augusta-Richmond County; applications for a state or presidential disaster declaration; recall lists and process specific documentation such as Public Assistance generated document and electronic files for projects and associated financial records necessary for grant administration. These public assistance records are used in conjunction with the data and information available through FEMA. 3. Items essential to the execution of Augusta-Richmond County’s emergency management mission including Geographic Information System (GIS) based date and information products created and maintained by other county and local organizations. 4.5.5.1 Designation of Augusta-Richmond County Essential Records and Data The following records are designated as essential to Augusta-Richmond County’s mission. a. Local Emergency Operations Plans and Mutual Aid Agreements b. COOP c. Declarations of Emergency d. Requests for and approved State or Presidential Disaster Declarations e. EOC Procedures and Protocols f. Master Contacts and Recall Lists g. Inventories for equipment, communications and IT systems h. Delegations of authority for Augusta-Richmond County 39 i. Strategic and Domestic Preparedness Plans j. Threat and Vulnerability Analyses k. Training records l. Public Assistance regulations and associated documents to include NEMIS capabilities m. Crisis Communication Plan n. Pre-scripted Press Releases o. Field Coordinator, School Safety, GA DOT road maps p. Demographic information on areas within Augusta-Richmond County q. Access to PIER, Master Contacts, and other databases r. Necessary financial management tools and documents 4.5.5.2 The Augusta-Richmond County EMA Director, or Designee, shall: 1. Coordinate with state agencies designated as Priority Organizations to ensure that records and documents needed by those agencies to execute their ESF and EOC responsibilities are available at the EOC or alternate facility as needed. 2. Ensure the alternate site at Augusta Fire Administration provides the functional capabilities for Augusta-Richmond County’s mission critical applications and databases. 4.5.5.3 Information Technology Recovery Augusta-Richmond County’s IT section is responsible for all of Augusta-Richmond County’s information and networking systems, Augusta-Richmond County is dependent upon the IT’s ability to implement the IT Disaster Recovery Plan. Augusta-Richmond County IT staff shall: 1. Create a “hot site” if needed, to provide functional capabilities for Augusta-Richmond County’s mission critical applications and databases. This includes capabilities for remote access and networks. System requirements are specified in the Augusta- Richmond County IT Recovery Protocol. 2. Ensure the backup of all servers based shared applications and associated databases supporting the EOC on a daily basis. Direction, Control, and Coordination 5.1 Authority to Initiate Actions The decision to activate the EOP will be made by one the following responsible public official(s) and the on-scene commander within the jurisdiction. a. Mayor or Mayor Pro Tem b. City Administrator 40 c. EMA Director 5.2 Command Responsibility for Specific Actions General Guidance of Emergency Operations Direction and control of disaster situations and other emergency operations will be coordinated from the County EOC, located at 452 Walker Street. Direction of Response Responsible for overall direction of the disaster response activities of all of the jurisdiction’s departments and agencies. During emergencies, those responsibilities will be carried out normally from the EOC. 1. The Mayor has the responsibility for addressing threats to his or her jurisdiction. This authority shall include, but not be limited to, the declaration of an emergency condition or disaster declaration within the political jurisdiction. 2. EMA Director will act as the chief advisor to the Mayor during any declared emergency affecting the people and property of the jurisdiction. Various agencies and departments under the direction of the jurisdiction’s EMA Director will conduct emergency operations. 3. Personnel assigned to the following roles will be required to complete NIMS Incident Command System and position specific training within 1 year of being assigned to the position. a. EOC Director b. Incident Commander c. Planning Chief d. Operations Chief e. Logistics Section Chief f. Finance and Administration Chief g. ESF Leads 4. State and Federal officials will coordinate their operations through the jurisdiction’s elected or appointed officials or their designated representatives. Information Collection and Dissemination Disaster information managed by Augusta-Richmond County EOC is coordinated through Emergency Support Function representatives located in the EOC. These representatives collect information from and disseminate information to counterparts in the field. These representatives also disseminate information within the EOC that can be used to develop courses of action and manage emergency operations. Detailed procedures that identify the type of information needed, where it is expected to come from, who uses the information, how the information is shared, the format for 41 providing the information, and specific times the information is needed are maintained at the Augusta-Richmond County EOC. Communications Communication protocols and coordination procedures are described in detail in the Augusta-Richmond County Communications Plan. Please refer to this plan for additional information. Administration, Finance, and Logistics 8.1 Appointment of Officials All departments, offices, or other authorities should appoint personnel who have decision making authority under emergency conditions prior to an event. 8.2 Administration A large-scale emergency or disaster will place great demands on Augusta-Richmond County’s resources. Distribution of required resources may be made difficult by such emergencies. Coordination with appropriate departments will be conducted to ensure that operational readiness is maintained at all times. Administrative procedures will be conducted in accordance with existing county rules, regulations, and policies. 8.3 Finance 1. Expenditures of county monies for emergency operations will be conducted in accordance with the county ordinance or policy. In addition, state and federal monies may become available to assist in the disaster effort. Accounting for the expenditures of the federal, state, and county monies will be subject to audits, both internally and externally. 2. Individual departments are responsible for collecting, reporting, and maintenance of records documenting disaster costs. The Finance Director will be responsible for collecting the data from all departments and compiling it for a total cost. 8.4 Logistics 1. Individual government agencies and augmentation forces will utilize and track supplies, operational aids, and transportation under control of their organizations. Additional supplies, transportation, and manpower required will be requested through the County EOC. 2. Resource management including, but not limited to, financial records, reporting, and resource tracking) is included in ESF 7- Resource Support. 3. Augmentation of the response staff will be done in compliance with published Augusta-Richmond County ordinances. 42 8.5 Local Agreements and Understandings 1. Chatham County Critical Transportation Need Evacuation Agreement 2. Aiken County Mutual Aid Agreement 3. North Augusta Mutual Aid Agreement 4. Jefferson Energy Memorandum of Understanding 5. Edgefield County Mutual Aid Agreement 6. Augusta University Memorandum of Understanding 7. AU Canine Housing Agreement 8.6 Additional Policies 1. Procurement Emergency Purchasing Policy 2. Inclement Weather/ Emergency Condition Administrative Rule Plan Development and Maintenance 9.1 Development 1. The EMA Director is responsible for coordinating emergency planning. 2. ESF representatives for each agency are responsible for supporting emergency planning. 9.2 Maintenance Requirements 1. Changes should be made to plans and appendices when the documents are no longer current. Reasons to review and update a plan may include, but are not limited to: a. A major incident b. The impacts of an incident based on an exercise or AAR c. Change in operational resources or elected officials d. Change in the concept of operations for emergencies e. Change in warning and communications systems f. Change in hazards or threats g. Updated planning standards or guidance h. New and/or amended laws and i. Grammatical errors or programmatic changes 2. The EMA Director will maintain, distribute, and update the EOP. Responsible officials in County or municipal agencies should recommend changes and provide updated information periodically (e.g., changes of personnel and available resources). Revisions 43 will be forwarded to people on the distribution list. 3. Directors of supporting agencies have the responsibility of maintaining internal plans, SOPs, and resource data to ensure prompt and effective response to and recovery from emergencies and disasters. Review and Update 9.2.2.1 Review All Plans, Policy Manuals, and/or Standard Operating Guides/Procedures are required to be reviewed annually. Any plan “reviewed” will have three potential findings: 1. No Action Required, 2. Partial Update Required (Admin Update), or 3. Full Update Required (Operational or Organizational changes to plan) If the Plan, Policy Manual, and/or Standard Operating Guide/Procedure has a “No Action Required” finding, then it will be given an automatic 12-month extension. If the Plan, Policy Manual, and/or Standard Operating Guide/Procedure has an “Update Required” finding, then it will be scheduled for an (Partial or Full) update. Partial Updates will not change the approval date of the original plan. 9.2.2.2 Update 1. Partial update: Partial Updates are generally categorized as administrative updates or corrections and do not substantially change the original intent and purpose of the plan. Partial updates can be annotated on the Record of Change table of the plan. Those changes will be distributed to those listed on the Distribution List table. 2. Full Update: All Plans, Policy Manuals, and/or Standard Operating Guides/Procedures are required to be fully updated within 48-months of the Promulgation date. Based on the Review, the original Planning Lead or responsible Section Manager will determine the level or effort of the plan Update. Full Updates require that the formal planning process be used; stakeholder engagement, content review and comment. The entire plan will require a new signature and distribution to those listed on the Distribution List table. All Updates of existing plans will have the following statement inserted in the Record of Changes table (Description of Change column); “This version supersedes Full Name and Date of Plan, which is rescinded.” 3. Rescind: Any plan that has outlived its usefulness or that has become obsolete may be Rescinded. In consultation with the Mayor, the EMA Director may recommend that applicable plan(s) be Rescinded. Any plan scheduled for Rescindment will require formal notification to all plan stakeholders stating that the plan is rescinded. 44 Authorities and References 10.1 Legal Authority Federal 1. The Robert T. Stafford Disaster Relief and Emergency Assistance, Public Law 93- 288 as amended 2. 42 USC, Chapter 139 Volunteer Protection State 1. O.C.G.A. § 38-3 Emergency Management 2. O.C.G.A. § 51-1-29.2 Liability of Persons/Entities Acting During Catastrophic Acts of Nature Local 1. Ordinance No. 7698 Emergency Management Ordinance 2. Sec. 1-10-57 Emergency Procurement Selection Method 10.2 References Federal 1. Comprehensive Preparedness Guide (CPG) 101: Developing and Maintaining State, Territorial, Tribal, and Local Government Emergency Plans, March 2009. 2. Homeland Security Exercise and Evaluation Program (HSEEP), February 2007. 3. National Incident Management System (NIMS), December 2008. 4. National Response Framework, Federal Emergency Management Agency, January 2008. State 1. Georgia Emergency Operations Plan (GEOP), 2017 2. State of Georgia Continuity of Government Plan, 2017 3. Georgia Emergency Management and Homeland Security Agency Plans Standardization and Maintenance, May 2018 Local 1. Georgia Emergency Management Agency-Homeland Security Statewide Mutual Aid and Assistance Agreement 2. Inter-local agreement(s) 45 This Page Intentionally Left Blank This Page Intentionally Left Blank This Page Intentionally Left Blank Commission Meeting Agenda 12/1/2020 2:00 PM Informational Only Approval-Purchase Access Control System for Richmond County Sheriff’s Office Department:Richmond County Sheriff's Office Department:Richmond County Sheriff's Office Caption:Motion to approve an emergency purchase for the Richmond County Sheriff's Office to purchase an Access Control system for the 400 Walton Way building. The requisition will be sent to Procurement as an emergency purchase and the Finance Department was notified for the budget transfer. Background:The Access Control System provides security for public entrance doors, security access for employee, security camera footage/surveillance and security gate arms. At this time, we are unable to access our badge system, set the doors to lock status, retrieve video footage, and the gate arms are inoperable for employee access. These issues create a major security risk for our agency, as we have had to place the gate arms in an open function for employees to gain access. Analysis:RCSO will purchase an Access Control System for the 400 Walton Way Building. Financial Impact:The Sheriff's Office will use funding out of the 272 (Capital Outlay Account). The total purchase amount is $36,889.00. Funding is available. Alternatives:None Recommendation:The Richmond County Sheriff's Office recommends the purchase and installation of Access system from the vendor BadgePass. Funds are Available in the Following Accounts: Funding is available in account 272032110-5426120 Cover Memo REVIEWED AND APPROVED BY: Cover Memo Richmond County Sherriff Department 400 Walton Way Augusta, GA 30901 706-821-1068 Dear, Col. Partain Thank you for the privilege of working with your organization! Below you will find additional information about our company, price proposal and a detailed Scope of Work to outline our plan for a smooth implementation and rapid adoption of the solution. We look forward to working with you. Thank you again for the opportunity to serve you. Sincerely, Your Name Account Representative Smith's Addressing Machine Services, Inc. ("S.A.M.S.") is an authorized dealer for a variety of manufacturers including: Entrust DataCard, HID, Fargo, BadgePass, and Zebra to name a few. No matter what your requirements, S.A.M.S. solutions allows you to create secure, durable, and professional high quality ID cards, employee badges, school ID's, loyalty cards, membership cards, and more. To complement our product line, S.A.M.S. carries Access Control, CCTV, Campus One Card, Accountability, and Asset Management solutions. Additionally, all software and hardware purchased from Smith's Addressing Machine Services, Inc. will be serviced by factory trained technicians. We offer a full range of metal and plastic embossing equipment as well as providing a service bureau for ID cards and Metal Plate embossing. For our Virtual ID Store: Click Here To Design A Lanyard: Click Here To our Website: Click Here Smith’s Addressing Machine Service 151 Technology Drive Garner, NC27529 (855) 347-9494 www.sams1.com Technology Partners S.A.M.S. Inc. partners with innovative technology companies to deliver the best of both worlds to our clients: a highly responsive, locally-owned company with attentive service along with the resources of the world's most respected technology brands. Our technology partners must pass a rigorous selection process to ensure that we deliver best-in-class technology backed with responsive technical support. Following are some of our partners. 10 Reasons Equipment should be Covered on a Service Maintenance Contract 1. Your Insurance Policy In effect, a service agreement is an insurance policy. In case something unforeseen happens, the customer is not normally responsible for any amount over the cost of the service agreement. 2. Money In Your Budget It is easier for a customer to budget for a service agreement -there is one fixed cost and unexpected "surprises" can be avoided by a customer during the term of the agreement. 3. Cost of Personnel Without a service agreement, there is a tendency to delay calling when a piece of equipment breaks down and is inoperative. This reason alone is usually enough to justify the acceptance of an agreement when a customer considers the cost of personnel not working because a machine cannot be operated. 4. Waiting For Purchase Orders Policies in many organizations require that a purchase order be issued before service work can commence. This can be costly to the organization both in required administrative time necessary to process paperwork (requisitions, purchase orders, issuance of warranties, etc.) as well as in additional time lost by personnel waiting for paperwork to be processed. 5. Less Down Time With a service agreement, equipment is down less often because customers call as soon as the equip-ment malfunctions and prior to complete breakdown. 6. Preventative Maintenance A service agreement provides preventative maintenance to oil, grease and adjust mechanical machines; check voltage, clean and check sensors on electronic machines. 7. Maintaining Factory Standards Machines under service agreement are maintained at factory standards by factory trained technicians whom are continually updated by service bulletins, and important on-line information. 8. Equipment Last Longer Equipment lasts considerably longer when it is properly maintained according to factory standards. Therefore, the effective annual cost of the equip-ment is much less because it can be used for addi-tional years. 9. Better Relationships Use of service agreements generate a better relationship between a customer and Smith's Addressing Machine Services for many reasons: there are no misunderstandings regarding individual service call charges, minimum charges, increases in hourly rates, changes in policy, need for parts, etc. .. In addition, there are fewer complaints about equipment malfunctions because small problems don't become big problems. 10. Faster Service Because customers under service agreement have, in effect, prepaid for their service, the service department as a matter of policy will normally complete all calls to customers under a service agree-ment before servicing equipment not covered by a service agreement. Quote Recommended Implementation MAKE / MODEL DESCRIPTION QUANTITY AMOUNT Lock Lock, Misc Hardware 1 $535.00 BAC022001 BadgePass Multi-Tech Reader 1 $308.00 BAC051005 Two Door Enclosure w/ Power Supply 1 $428.00 BAC041502 Two Door Controller with Cpu 3 $4,074.00 BAC051002 16 Door Panel w/ Power Supply 2 $1,930.00 BAC040052 Two Door Interface Cards 8 $7,720.00 Install Installation and Training 1 $9,4000.00 Cash Purchase Price: $24,395.00 Additional Terms and Conditions Applicable sales tax & S/H to be added 1/3 payment required with approval This quotation is valid until the following date: 12/31/2020 Scope of Work Thank you for selecting Smith’s Addressing Machine Services, Inc. as your partner of choice in identification and access control technology. The following form(s), and the information gathered herein, will allow us to better serve your needs and customize the products you have chosen to your organizations’ plans. There is some level of flexibility built in to each of our systems, and we hope you will make the most of this opportunity to allow us to work for you. Your installation and operator training will be based upon the information that we receive in this Project Survey, so please be sure to include all the details that you can. If you have received this document, and are not the project manager, please ensure that the project manager reviews this document prior to submittal to our team. Again, we sincerely appreciate your business! ***Note: S.A.M.S. installer will need administrative rights to install on a networked PC. Project Coordination Client Name: Richmond County Sherriff Department Install Address: 400 Walton Way, Augusta, GA 30901 a) Project manager/Primary POC: Col. Robert Partain Project manager/Primary POC Phone: 706-821-1068 rpartain@augustaga.gov b) IS/Computer Service: IS/Computer Service Phone: c) Maintenance or Facilities: Maintenance or Facilities Phone: d) Alternate Point of Contact: Alternate Point of Contact Phone: Project Scope and Additional Services a) Project Scope: This document will determine your project scope, or amount of work to be completed by SAMS during the installation and training phase of your project. This document will provide an outline for that work, so please be as detailed as possible when answering any questions. The signature space provided on this document certifies that the person or persons directing your project understand what work will be completed. Please sign and return this document and retain a copy for your records. You will be asked to sign off on the completed work at the end of the installation process. b) Installation and Training: Basic training will be provided for two key operators with the initial installation. Operators being trained must have knowledge of the operating system being used and basic knowledge of database design and functions. Advanced training is available at current listed service rates. Please contact your sales consultant regarding any additional pricing for hardware and software additions. Installation Includes c) Other Services: If other services, such as database conversions, graphics improvement or refining, logo creation or PC set up, etc., are deemed necessary to fulfill the project, and were not included in your order, there will be a separate service charge for such services. The installing technician will advise the client and seek approval before such work begins. Please contact your sales consultant regarding any additional pricing for hardware and software additions. Installation Requirements Stand-Alone Scenario SQL Server 2008 R2 Express w/ Advanced Services, Workgroup, Standard or Enterprise SQL Server 2012 Express w/ Advanced Services, Standard or Enterprise SQL Server 2014 Express w/ Advanced Services, Standard or Enterprise Stand-Alone Machine Windows 7 SP1, Windows 8, Windows 8.1, Windows 10 (Professional or Enterprise) 2.6 GHZ CPU Intel Pentium 4 or AMD Equivalent 3 GB of RAM 10 GB of free space .NET Framework 4.5.1(Other .NET Framework versions might be required. Dependent on SQL Server version. SQL Server 2012 R2 is bootstrapped and requires .NET framework 3.5 SP1) (Enough USB ports to support desired peripheral devices) All service packs and updates to the operating system must be applied before installation. Client-Server Scenarios SQL Server 2008 R2 Workgroup, Standard or Enterprise SQL Server 2012 Standard or Enterprise SQL Server 2014 Standard or Enterprise WITH DATABASE SERVER AND REPORTS SERVER ON THE SAME MACHINE AS SERVER: Windows Server 2008 R2, Windows Server 2012 or Server 2012 R2 Standard, Enterprise or Datacenter Edition 2 x CPU 3.2 GHZ Pentium Xeon or AMD Opteron or equivalent dual-core\quad-core cpu 4 x GB of RAM 60 GB of free space .NET Framework 4.5.1(Other .NET Framework versions might be required. Dependent on SQL Server version) All service packs and updates to the operating system, .NET Framework and SQL Server must be applied before installation. Pre-Installation Approval Our goal is to ensure the solution is implemented with minimal disruption of business. We agree to provide the above resources to provide a smooth implementation and rapid end-user adoption. Signature in this section acknowledges the information contained herein was reviewed prior to the commencement of the deployment and all customer requirements have been completed. These services herein will be provided without additional cost during the initial implementation. ________________________________ Client/Date _________________________________ S.A.M.S. Inc. Representative/Date Post-Implementation Approval Signature of this section consents the services listed above have been received to satisfaction. S.A.M.S. Inc. can provide additional fee-based services by request. Completion of any services not contained herein will require an additional signed Scope of Work. _________________________________ Client/Date _________________________________ S.A.M.S. Inc. Representative/Date Date:11/16/2020 Expiration:30 Days Quoted By:Hayden Busch QUOTATION FOR: Veronica Freeman Richmond County Sheriffs Department 400 Walton Way Augusta , GA 30901 706-821-1067 vfreeman@augustaga.gov QTY ITEM DESCRIPTION PRICE EXTENDED Access Control and Idendity Manager 12,494.00$ 1 BMP011001 BadgePass Server Software -$ 1 BIM011001 BadgePass Identity Manager - Enterprise (Networked) Includes BadgePass Server Software!-$ 1 BIM012001 BadgePass Identity Manager SSA (Single Workstation / 1 Year) 1st Year Required!-$ 1 BMP081001 BadgePass Web Camera -$ 500 BMP031010 BadgePass SmartCard (Composite) Lead Time on 1,000+ 4 to 6 Weeks! *Minimum Order of 50 Cards*-$ 1 BIM005000 BadgePass NXT5000 Badge Printer (Single Sided) with LCD Screen -$ 1 BIM005002 BadgePass NXT5000 Contactless Smart Upgrade -$ 3 BIM005010 BadgePass NXT5000 YMCKO Ribbon (300 Prints) -$ 1 BIM005021 BadgePass NXT5000 Advanced Cleaning Kit (2 T-Cards, 2 Adhesive Cards, Alcohol Pen and 60 Saturated Cleaning Wipes)-$ 1 ID System - Advanced Install (Includes IM software, with DataSync and 3+ card designs, card printer and camera)-$ 1 With Equipment Premium Onsite Service Agreement (1 Year) -$ Item Subtotal:12,494.00$ Shipping:TBD Taxes:TBD Purchase Price:12,494.00$ Hayden Busch Hayden Busch Regional Territory Manager Hayden.Busch@Badgepass.com Phone: (601) 499-2131 Cell: 470-755-8320 Ridgeland, MS 39157 PLEASE SUBMIT PURCHASE ORDERS TO: orders@badgepass.com www.badgepass.com Phone: (601) 499-2131 Fax: (601) 856-2823 280 Trace Colony Park QUOTATION Your Local Credential Management Company: MS | LA | OK | MO | KS | FL | AL | GA | ND | MN | IL | IN | KY | TN CORPORATE OFFICE: BadgePass, Inc. Printed Name: The equipment and software listed will be ordered after receiving the Purchase Order and Initial Deposit, if required. BadgePass reserves the right to invoice customer for hardware items upon delivery. Payment is due Net 15, subject to credit approval. No returns after 30 days and restocking fees of 25% may apply. By submitting purchase order, customer agrees to terms and conditions and any project details outlined in scope of work. I hereby accept this quotation and authorize the purchase of items listed above Signature: Special Instructions: Commission Meeting Agenda 12/1/2020 2:00 PM Motion to approve the purchase of a Camera System for the Charles B. Webster Detention Center Department:Richmond County Sheriff's Office Department:Richmond County Sheriff's Office Caption:Motion to approve and award the Camera System vendor for the Richmond County Sheriff's Office to Lightspeed Datalinks in the amount of $118,623.08 for Bid Item 20-264. Background:The Richmond County Sheriff’s Office Detention Center Pods (B&E) have no functioning cameras. Together these pods hold approximately 250 inmates. The cameras, operating system, and DVRs are outdated and there are no longer parts for this system. There are about 25 cameras in each pod and they are necessary for the safety of the inmates and deputies. These cameras record and monitor all activities which is invaluable when investigating inmate on crimes and inmate and jailer incidents. Analysis:The Camera systems is not operational and a new system must be replaced to provide safety for inmates and jail staff. Financial Impact:Price to complete PODs B &G Camera Mount Set up –$ 35,112.48 Cable Run Fiber- $ 15,977.24 I3 Dome IP- $ 12,093.50 I3 Goose Neck Camera- $3,850.00 I3 Camera License- $ 18,041.00 Cisco Gigabit POE - $828.90 Cisco Gigabit POE-$661.50 Cisco Integrated Service-$989.54 View Station- $23,956.34 USP Batter Backup- $7,112.18 Total cost for pod B&G $118,623.08 Alternatives:None Recommendation:The Richmond County Sheriff's Office recommends that the Camera System Bid be award to Lightspeed Datalinks for the cost of $118,623.08. Funds are Available in the Funding is available in account 278032511-5421110 Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Invitation to Bid Sealed bids will be received at this office until Tuesday, September 29, 2020 @ 11:00 a.m. (Opening via ZOOM) furnishing for: ZOOM Meeting ID: 818 342 2642 Passcode: 753080 Bid Item #20-245 Tenprint/Palmprint Scanning System for the Augusta, GA - Sheriff’s Office Bid Item #20-264 Webster Detention Center Camera System for Augusta, GA – Sheriff’s Office Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 11, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 20, 27, September 3, 10, 2020 Metro Courier August 20, 2020 OFFICIAL VENDORS Lightspeed Datalinks 474 Suite C Hamilton Road Columbus, GA 31904 ADS Security, LLC 4210 Columbia Road, Suite 2B Martinez, GA 30907 Attachment B Yes Yes E-Verify #761205 397062 Addendum 1 Yes No Non-Compliant Save Form Yes Yes Price $118,623.08 $136,850.00 Exceptions Yes Yes Bid Item Opening #20-264 Webster Detention Center Camera System for Augusta, GA – Sheriff’s Office Bid Date: Tuesday, September 29, 2020 @ 11:00 a.m. VIA ZOOM Total Number Specifications Mailed Out: 42 Total Number Specifications Download (Demandstar): 8 Total Electronic Notifications (Demandstar): 45 Georgia Procurement Registry: 251 Total packages submitted: 2 Total Noncompliant: 1 Page 1 of 1 Commission Meeting Agenda 12/1/2020 2:00 PM Victims of Crime Act (VOCA) Grant Department:District Attorney Department:District Attorney Caption:Motion to approve and accept a grant award for the continuation of the Victims of Crime Act (VOCA) Grant with funding from the Criminal Justice Coordinating Council of Georgia to provide services to crime victims for the period from October 1, 2020 through September 30, 2020, and authorize the Mayor to execute the necessary documents. Background:It is for the Victim Assistance Program in the District Attorney’s Office. Our office has received funding from the Criminal Justice Coordinating Council for over 20 years, and this is a continuation grant from last year. The purpose is to allow for the provision of services to crime victims as outlined in the Crime Victims’ Bill of Rights. The funding is used primarily for the salary of one victim advocate, one intake advocate, and one victim’s compensation advocate, with a small portion allocated for supplies. Analysis:The Local Match is being waived this grant cycle. Financial Impact:Funded via the Criminal Justice Coordinating Council of Georgia Victim of Crime Act Grant (VOCA) Grant # C19-8- 103, C19-8-102 Federal Funds = $139,995 Alternatives:None Recommendation:Approve Funds are Available in the Following Accounts: Org Key: 220022627 & 220022646 Cover Memo REVIEWED AND APPROVED BY: Cover Memo PETER J. SKANDALAKIS Executive Director MARGARET D. HEAP Chair District Attorney Eastern Judicial Circuit REBECCA GRIST Vice Chair Solicitor-General Macon-Bibb County SHANNON WALLACE Secretary District Attorney Blue Ridge Judicial Circuit PAUL BOWDEN District Attorney Tifton Judicial Circuit C.R. CHISHOLM Solicitor-General Athens-Clarke County GREGORY W. EDWARDS District Attorney Dougherty Judicial Circuit GEORGE HARTWIG District Attorney Houston Judicial Circuit BARRY MORGAN Solicitor-General Cobb County TIMOTHY G. VAUGHN District Attorney Oconee Judicial Circuit 1590 Adamson Parkway, Fourth Floor ● Morrow, Georgia 30260-1755 ● phone: (770) 282-6300 ● fax: (770) 282-6368 ● www.pacga.org October 1, 2020 Re: Federal Fiscal Year 2021 VOCA Allocation - October 1, 2020 through September 30, 2021 Dear Ms. Paine: It is my pleasure to inform you that the Criminal Justice Coordinating Council (CJCC) has approved the Federal Fiscal Year 2021 VOCA Continuation Base and Comp Advocate funding applications as submitted by the Prosecuting Attorneys’ Council of Georgia (PAC). Therefore, your office has been selected to receive a portion of those funds. Below are the specifics with regard to your allocation of the statewide grant distribution. County: Augusta-Richmond Implementing Prosecuting Attorney: District Attorney Natalie Paine Grant Period: October 1, 2020 through September 30, 2021 Allocation 1 (Base Funds): Base Federal Funds: $89,661 Base Waived Match Funds: $22,415 CJCC Sub-Grant Number: C19-8-103 Federal Grant Number: 2019-V2-GX-0019 CFDA Number: 16.575 Allocation 2 (Comp Advocate Funds): Comp Advocate Federal Funds: $50,334 Comp Waived Match Funds: $12,584 CJCC Sub-Grant Number: C19-8-102 Federal Grant Number: 2019-V2-GX-0019 CFDA Number: 16.575 The activation documents (see included checklist for guidelines on submitting documents) must be returned to PAC by November 13, 2020. If you have any questions, please contact Kathy Kemp (kkemp@pacga.org) or at (770) 282-6364. Sincerely, Peter J. Skandalakis Executive Director Prosecuting Attorneys’ Council Commission Meeting Agenda 12/1/2020 2:00 PM 9-30-2020 Financial Report Department:Finance Department:Finance Caption: Present the financial report for the 9 month period ended September 30, 2020 Background:Periodic financial reports are presented to keep the Commission apprised of the financial status of the organization. Analysis:The reports focus on the operation of the following funds. General Fund Urban Service Fund Law Enforcement Fire Protection Water & Sewerage Garbage Collection Augusta Regional Airport Stormwater Utility Financial Impact: Alternatives: Recommendation:Receive as information Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Cover Memo Financial Reports (Unaudited) September 30, 2020 Finance Department Donna B. Williams, CGFM Timothy E. Schroer, CPA, CGMA Director Deputy Director 535 Telfair Street, Suite 800, Augusta Georgia 30901 Office (706) 821-2429 Fax (706) 821-2520 WWW.AUGUSTAGA.GOV December 1, 2020 The Honorable Hardie Davis, Mayor Members of the Augusta Georgia Commission Odie Donald, II Administrator 535 Telfair Street Augusta GA 30901 Dear Mayor Davis, Members of the Commission, and Mr. Donald: This afternoon we are presenting for your information the financial reports of several major operational funds for the period ended September 30, 2020. The quarterly reports are presented on a cash basis of accounting, which differs from the basis used for the annual CAFR. Additionally, information on Local Option Sales Tax (LOST) collections and Special Purpose Local Option Sales Tax (SPLOST) collections and projects are included. Augusta’s revenue position at the end of the third quarter benefited from the annual billing of ad valorem taxes. The revenue shown is 100% of the billed amount, and is slightly above the total budget. Final results will be adjusted 60 days after fiscal year end for timing and actual collections. Other categories such as Licenses, Charges for Services and Fines are less seasonal and are collected more consistently throughout the year. Conditions from the continuing pandemic affect both our personal and financial well-being. Augusta received the $10.3 million in GeorgiaCARES Act funds. This was thought to be the first of three phases, however the Governor chose to redirect the other two phases to shore up the state unemployment fund. Additional distributions related to the CARES Act were $4.82 million Housing and Neighborhood Development from HUD, $6.42 million from FTA for Transit, and $19.38 million from FFA for Augusta Regional Airport. These allocations are specifically limited to use in those areas. As expected sales tax collections continue to lag behind last year. The collections from the current year for the first three quarters were 9.52% ($2.8 million) lower than the previous year. Approximately $1 million of this amount may be attributed to the postponement of the Masters Tournament in April. It remains to be seen how much may be recovered by the patron-less tournament just completed. The sales tax distribution for August that was received in September included a $2.06 million audit adjustment, with the following explanation provided by the Georgia Department of Revenue: During an audit it was discovered that several companies that were using the same tax software were misreporting the allocation of sales taxes between the State and Local Governments. The time period involved was from 2015 to 2018 and the issue was resolved starting in 2019. When the audit adjustment is included, collections for 2020 are $800,000 lower than the previous year. Nonetheless, since growth from the 2019 level was projected in the 2020 budget approved pre-pandemic, total collections are projected to be $3 million below budgeted levels. The 2021 budget was adopted on November 17, 2020. Current fiscal conditions, economic trends, and program priorities of the governing body were incorporated into the framework of that document, thereby charting Augusta’s course of action for the next fiscal year. I hope this information along with the reports and narrative that follow are helpful. I will be happy to answer any questions that you might have. Sincerely, Donna B. Williams, CGFM Finance Director Augusta Richmond County Augusta Richmond County Analysis of Operating Statements for Major Fund Groups as of September 30, 2020 1.GENERAL FUND (101) - page 6 Revenues: Total revenue collections are 68.5% of the annual budget, reflecting an expected decrease in sales taxes due to the postponement of the Masters event and cancellation of other events due to the COVID-19 pandemic. The budget for ad valorem taxes represents $12.5 million or 13.2% of the total revenue budget of the General Fund. Currently property taxes are 0.4% higher than budgeted. Local sales tax revenue, after nine months of collections, is 4.9%below budget, and 7.6% or $464K lower than payments collected through third quarter 2019. An audit adjustment by the Georgia Department of Revenue in September accounts for $2 million in sales tax revenue, without that adjustment sales tax revenues are $2.8 million lower than the same period in 2019. Revenue received from state court which had been decreasing in prior years, has increased in 2020. Year to date state court revenue is 78.5% of budget and $772K higher than third quarter 2019. Expenditures: Total expenditures are 68.3% of the annual budget, compared to 70.4% for the same period last year. Budgets for fuel costs are monitored closely and at the end of the third quarter actual costs are below budget levels at 47.3%. Fuel consumption is historically low in the first half of the year, and the impact of reduced work schedules due to the pandemic has further reduced fuel usage. Expenditures for salaries and employee benefits are slightly below the target of 75% at 73.4%. 2.URBAN SERVICES (271) - page 7 Revenues: Total revenue is 83.5% of the annual budget as compared to 91.6% for the same period last year. Ad valorem tax collections in the Urban Service District are used to pay for services such as Fire Protection, Garbage Collection and Street Lights. Street Lights are paid for separately as either mill rates or fees in the Suburban district. At the end of third quarter, with nine months of collections received, local sales tax revenue is 4.9% below budgeted levels and 2.5% below collections through third quarter 2019. Expenditures: Operating transfers out represent the bulk of the outflows in the Urban Service District. Transfers out to other funds which are supported by tax collections are posted to match the timing of expenditures with the booking of tax revenue. Operating expenditure levels are below the target range of 75%, at 0.7% which is normal for third quarter. No unusual variances were noted. 1 Augusta Richmond County Analysis of Operating Statements for Major Fund Groups as of September 30, 2020 3.LAW ENFORCEMENT (273) - page 8 Revenues: Total revenue is 87.1% of the annual budget as compared to 90.2% for the same period last year, primarily due to lower sales tax collections related to the Masters and pandemic-related business closures. Other revenues relating to inmate population such as inmate commissary sales are currently projected close to budgeted levels. Expenditures: Total operating expenditures are slightly above the 75% budget target at 76.1%. Personnel cost is at 75.2% of budget. Fuel costs are budgeted at $1.5 million and are below the targeted range at 52.3% for the third quarter. Expenditure items directly related to prisoner population are at 72.7% of budgeted levels. Medical costs for prisoners are at 68.6% of budget. 4.FIRE PROTECTION (274) - page 9 Revenues: Revenue for the third quarter is 40.5% as compared to 38.3% for the same period last year. Insurance premium tax revenue, which is 62.4% of the total revenue for this fund, was received from the state in mid-October and is $15.7 million or 4.6% higher than budgeted. Expenditures: Total expenditures at the end of the third quarter are at 69.6%, slightly below the target range of 75%. Personnel related expenditures, which comprise 85.6% of the total budget are slightly below budget at 70.7%. Use of the overtime budget is 141.9% of the 2020 budget due to the need to cover 58 open positions. Because not all positions are filled the total salary and benefits budgets is not projected to exceed the 2020 budget amounts. Previous year overtime was 115.5% of budget at the end of third quarter during which there were 37 open positions. 2 Augusta Richmond County Analysis of Operating Statements for Major Fund Groups as of September 30, 2020 5.WATER AND SEWERAGE (506-514) - page 10 Revenues: Revenues billed for services are at 68.7% of annual budget, or $63.2 million. During the same period in 2019, the percentage was 72.6% or $66.4 million. Lower industrial sewer surcharges account for most of the decrease in revenues. The surcharges are lower due to several major customers implanting pre-treatment programs that significantly reduce the strength of their waste, leading to lower surcharge fees. Expenditures: Total expenditures less depreciation are well within the targeted range of 75% at 48.6% of the annual budget, compared to 51.7% of budget in previous year. Personnel cost is at 64.5% of annual budget. No other major variances were noted. 6.GARBAGE COLLECTION (542) - page 11 Revenues: Garbage collection services billed with ad valorem taxes were at 103.8% of budget, compared to 100.8% last year. Expenditures: Total expenditures are 66.0% of the annual budget, compared to 67.2% for the same period last year. No other major variances were noted. 7.AUGUSTA REGIONAL AIRPORT (551) - page 12 Revenues: Revenues billed for services are 39.1% of annual budget, or $8.4 million. During the same period in 2019, the percentage was 80.6% or $15.5 million. Passenger volume is seasonal, normally with higher volumes in summer and during holidays and special events. The postponement of the Masters event and overall impact of the pandemic on the travel industry is reflected in the decreased airport revenue. Expenditures: Total expenditures, excluding depreciation and capital spending, are at 25.9% of the annual budget, compared to 56.7% as of third quarter last year. Personnel cost is at 70.0% of annual budget. Fuel and energy costs are at 52.3% of annual budget. No other major variances were noted. ` 3 Augusta Richmond County Analysis of Operating Statements for Major Fund Groups as of September 30, 2020 8. STORMWATER UTILITY (581) - page 13 Revenues: Revenues billed for services are 74.3% of annual budget or $10.3 million. During the same period in 2019, the percentage was 70.7% or $10.0 million. The accounts receivable balance at the end of the third quarter was $2.1 million, of that amount $0.6 million is 90 days or older. This compared to an accounts receivable balance of $3.8 million, with $2.6 million being 90 days or older for the same period in 2019. At the end of 2019, balances 90 days or older were deemed uncollectible and written off. Collection rates have improved since inception as presented below: Year Collection Rate 2016 89.0% 2017 94.0% 2018 96.2% 2019 97.1% Expenditures: Total expenditures are 51.1% of the annual budget. Personnel costs are at 70.9% of budget. No other major variances were noted. 4 Augusta Richmond County Analysis of Operating Statements for Major Fund Groups as of September 30, 2020 Notes to the financial reports Third Quarter indicators: As Ad Valorem taxes are billed and revenues are recorded in the third quarter, total revenue percentages may be skewed toward an enhanced favorable variance. As a result, expenditure levels against budget are used as key indicators to monitor financial position. Basis of Accounting: The attached financial reports are presented on the cash basis of accounting which differs from the annual financial audit which is presented using the modified accrual basis of accounting. The most significant difference between cash basis and modified accrual basis of accounting is the recording of accrued expenditures and revenue. We have determined that any potential benefit that may be derived from preparing the financial reports on a modified accrual basis would be lost by the amount of resources that would be required to prepare the financial reports on this basis. 5 AUGUSTA GEORGIA Statement of Revenues and Expenditures - Cash Basis For the Periods ended 09/30/2020 and 09/30/2019 (unaudited) GENERAL FUND Budget Actual % of Budget Budget Actual % of Budget Revenue Taxes 62,766,340$ 46,163,045$ 73.55%58,991,280$ 47,043,831$ 79.75% Licenses and Permits 1,493,800 1,057,760 70.81%1,671,880 1,118,159 66.88% Intergovernmental Revenue 2,982,130 2,075,013 69.58%2,957,740 2,121,653 71.73% Charges for Services 20,766,820 12,601,082 60.68%20,584,720 13,310,925 64.66% Fines and Forfeitures 4,454,500 2,801,465 62.89%4,009,500 2,164,411 53.98% Investment Income 1,550,800 190,838 12.31%1,300,650 1,070,839 82.33% Contributions and Donations 70,150 33,641 47.96%27,000 23,484 86.98% Miscellaneous Revenue 937,500 579,582 61.82%835,300 727,135 87.05% Other Financing Sources Property Sale 250,000 77,152 30.86%250,000 142,099 56.84% Fund Balance Appropriation / Carryforward 454,290 - 0.00%2,413,060 - 0.00% Total Revenue 95,726,330 65,579,578 68.51%93,041,130 67,722,536 72.79% Expenditures Personal Services and Employee Benefits 55,923,410 41,058,176 73.42%53,055,360 40,143,241 75.66% Purchased/Contract Services 18,292,580 11,419,263 62.43%16,136,310 10,851,586 67.25% Supplies 10,228,390 5,375,826 52.56%9,821,570 5,596,042 56.98% Capital Outlay 15,000 - 0.00%- - 0.00% Interfund/Interdepartmental 1,632,900 1,233,858 75.56%1,952,880 1,253,747 64.20% Other Costs 5,915,240 4,563,619 77.15%7,946,260 4,739,433 59.64% Debt Service 350,000 - 0.00%- - 0.00% Cost Reimbursement (100,070) (87,622) 87.56%(65,410) (77,180) 117.99% Non-Departmental 855,010 1,922 0.22%(26,340) - 0.00% Total Expenditures 93,112,460 63,565,042 68.27%88,820,630 62,506,869 70.37% Excess (deficiency) of revenues over (under) expenditures from operations 2,613,870 2,014,536 77.07%4,220,500 5,215,667 123.58% Other Financing Sources (uses) Transfers in 8,157,420 6,118,065 75.00%7,976,210 5,982,158 75.00% Transfers out 10,771,290 7,659,405 71.11%12,196,710 8,418,392 69.02% Total other financing sources (uses)(2,613,870) (1,541,340) 58.97%(4,220,500) (2,436,234) 57.72% Excess (deficiency) of revenues over (under) expenditures -$ 473,196$ -$ 2,779,433$ September 30, 2019September 30, 2020 6 AUGUSTA GEORGIA Statement of Revenues and Expenditures - Cash Basis For the Periods ended 09/30/2020 and 09/30/2019 (unaudited) URBAN SERVICE DISTRICT Budget Actual % of Budget Budget Actual % of Budget Revenue Taxes 10,398,730$ 8,679,014$ 83.46%9,751,230$ 8,862,553$ 90.89% Investment Income 7,500 12,555 167.40%7,500 74,890 998.53% Total Revenue 10,406,230 8,691,569 83.52%9,758,730 8,937,443 91.58% Expenditures Personal Services and Employee Benefits 11,890 3,469 29.18%10,050 3,469 34.52% Interfund/Interdepartmental 9,610 7,207 74.99%11,240 8,430 75.00% Non-Departmental 1,501,310 - 0.00%682,200 - 0.00% Total Expenditures 1,522,810 10,676 0.70%703,490 11,899 1.69% Excess (deficiency) of revenues over (under) expenditures from operations 8,883,420 8,680,893 97.72%9,055,240 8,925,544 98.57% Other Financing Sources (uses) Transfers out 8,883,420 3,707,308 41.73%9,055,240 3,514,975 38.82% Total other financing sources (uses)(8,883,420) (3,707,308) 41.73%(9,055,240) (3,514,975) 38.82% Excess (deficiency) of revenues over (under) expenditures -$ 4,973,585$ -$ 5,410,569$ September 30, 2019September 30, 2020 7 AUGUSTA GEORGIA Statement of Revenues and Expenditures - Cash Basis For the Periods ended 9/30/2020 and 9/30/2019 (unaudited) LAW ENFORCEMENT Budget Actual % of Budget Budget Actual % of Budget Revenue Taxes 60,453,740$ 52,827,742$ 87.39%58,661,120$ 53,802,446$ 91.72% Licenses and Permits 2,000 2,068 103.40%2,500 1,800 72.00% Charges for Services 1,068,500 797,711 74.66%1,071,000 696,192 65.00% Fines and Forfeitures 347,500 220,787 63.54%400,000 162,879 40.72% Investment Income (250,000) (9,745) 3.90%(85,000) (286,349) 336.88% Miscellaneous Revenue 270,000 105,696 39.15%270,000 105,699 39.15% Other Financing Sources Property Sales 100,000 24,810 24.81%100,000 34,045 34.05% Total Revenue 61,991,740 53,969,069 87.06%60,419,620 54,516,712 90.23% Expenditures Personal Services and Employee Benefits 43,827,450 32,972,248 75.23%43,636,080 32,713,158 74.97% Purchased/Contract Services 1,506,540 864,380 57.38%1,367,360 978,674 71.57% Supplies 10,866,800 7,152,981 65.82%10,060,080 6,899,230 68.58% Interfund/Interdepartmental 5,573,520 3,996,796 71.71%5,251,130 3,779,356 71.97% Cost Reimbursement - (6,149) 0.00%- - 0.00% Non-Departmental (2,673,660) - 0.00%(2,715,280) - 0.00% Total Expenditures 59,100,650 44,980,256 76.11%57,599,370 44,370,418 77.03% Excess (deficiency) of revenues over (under) expenditures from operations 2,891,090 8,988,813 310.91%2,820,250 10,146,294 359.77% Other Financing Sources (uses) Transfers in 2,944,690 2,220,705 75.41%3,221,180 2,432,057 75.50% Transfers out 5,835,780 4,376,835 75.00%6,041,430 4,531,073 75.00% Total other financing sources (uses)(2,891,090) (2,156,130) 74.58%(2,820,250) (2,099,016) 74.43% Excess (deficiency) of revenues over (under) expenditures -$ 6,832,683$ -$ 8,047,278$ September 30, 2020 September 30, 2019 8 AUGUSTA GEORGIA Statement of Revenues and Expenditures - Cash Basis For the Periods ended 9/30/2020 and 9/30/2019 (unaudited) FIRE PROTECTION Full Year Budget YTD Actual % of Budget Full Year Budget YTD Actual % of Budget Revenue Taxes 23,206,340$ 8,257,291$ 35.58%22,125,700$ 8,170,526$ 36.93% Licenses and Permits - 9,711 0.00%- 1,374 0.00% Intergovernmental Revenue 597,310 447,982 75.00%596,870 447,653 75.00% Charges for Services 187,980 1,097,951 584.08%187,980 182,943 97.32% Investment Income 100,000 21,628 21.63%100,000 166,846 166.85% Miscellaneous Revenue - 27 0.00%- - 0.00% Other Financing Sources Property Sales - 10,382 0.00%- 6,954 0.00% Fund Balance Appropriation 206,620 - 0.00%409,050 - 0.00% Total Revenue 24,298,250 9,844,972 40.52%23,419,600 8,976,296 38.33% Expenditures Personal Services and Employee Benefits 26,063,090 18,417,016 70.66%25,293,840 17,762,975 70.23% Purchased/Contract Services 1,027,650 611,212 59.48%947,440 630,135 66.51% Supplies 1,651,410 1,005,883 60.91%1,664,980 962,912 57.83% Capital Outlay 396,620 203,081 51.20%371,450 30,805 8.29% Interfund/Interdepartmental 1,154,780 862,627 74.70%1,004,560 750,564 74.72% Other Costs 55,740 760 1.36%35,000 35,000 100.00% Non-Departmental (8,750) - 0.00%7,640 - 0.00% Total Expenditures 30,340,540 21,100,579 69.55%29,324,910 20,172,391 68.79% Excess (deficiency) of revenues over (under) expenditures from operations (6,042,290) (11,255,607) 186.28%(5,905,310) (11,196,095) 189.59% Other Financing Sources (uses) Transfers in 6,278,500 2,069,625 32.96%6,278,500 2,069,625 32.96% Transfers out 236,210 178,415 75.53%373,190 279,893 75.00% Total other financing sources (uses)6,042,290 1,891,210 31.30%5,905,310 1,789,732 30.31% Excess (deficiency) of revenues over (under) expenditures -$ (9,364,397)$ -$ (9,406,363)$ September 30, 2020 September 30, 2019 9 AUGUSTA GEORGIA Statement of Revenues and Expenditures - Cash Basis For the Periods ended 9/30/2020 and 9/30/2019 (unaudited) WATER SEWERAGE Budget Actual % of Budget Budget Actual % of Budget Revenue Intergovernmental Revenue 9,356,380$ 6,795,109$ 72.63%8,795,240$ 11,242,101$ 127.82% Charges for Services 91,970,720 63,190,341 68.71%91,344,950 66,354,719 72.64% Investment Income 39,000 165,027 423.15%65,570 388,670 592.76% Contributions and Donations - - 0.00%- - 0.00% Miscellaneous Revenue 464,680 407,096 87.61%421,920 432,988 102.62% Other Financing Sources: Property Sales 35,000 19,695 56.27%35,000 9,278 26.51% Revenue Bond Premium 1,369,080 - 0.00%2,017,390 - 0.00% Capital Project Carry forward 8,244,620 - 0.00%6,459,730 - 0.00% Total Revenue 111,479,480 70,577,268 63.31%109,139,800 78,427,756 71.86% Expenditures Personal Services and Employee Benefits 22,136,470 14,275,323 64.49%21,634,300 13,903,159 64.26% Purchased/Contract Services 20,199,430 9,057,162 44.84%18,640,250 9,176,780 49.23% Supplies 13,033,950 6,360,642 48.80%12,092,820 8,105,167 67.02% Capital Outlay - - 0.00%- - 0.00% Interfund/Interdepartmental 11,298,630 8,380,245 74.17%11,239,150 8,374,275 74.51% Depreciation/Amortization 21,599,460 16,199,595 75.00%22,327,410 16,745,557.50 75.00% Other Costs 1,770,960 686,607 38.77%1,370,300 934,844 68.22% Debt Service 21,244,630 13,163,220 61.96%21,503,940 13,112,895 60.98% Total Expenditures 111,283,530 68,122,794 61.22%108,808,170 70,352,677 64.66% Excess (deficiency) of revenues over (under) expenditures from operations 195,950 2,454,474 1252.60%331,630 8,075,079 2434.97% Other Financing Sources (uses) Transfers in - - 0.00%- - 0.00% Transfers out 195,950 146,963 75.00%331,630 248,722 75.00% Total other financing sources (uses)(195,950) (146,963) 75.00%(331,630) (248,722) 75.00% Excess (deficiency) of revenues over (under) expenditures -$ 2,307,511$ -$ 7,826,357$ September 30, 2019September 30, 2020 10 AUGUSTA GEORGIA Statement of Revenues and Expenditures - Cash Basis For the Periods ended 9/30/2020 and 9/30/2019 (unaudited) GARBAGE COLLECTION Budget Actual % of Budget Budget Actual % of Budget Revenue Charges for Services 19,976,890$ 20,730,734$ 103.77%19,902,500$ 20,055,705$ 100.77% Investment Income 125,000 15,467 12.37%45,000 119,068 264.60% Capital Project Carry forward 557,670 - 0.00%166,250 - 0.00% Total Revenue 20,659,560 20,746,201 100.42%20,113,750 20,174,773 100.30% Expenditures Personal Services and Employee Benefits 1,620,620 657,129 40.55%1,652,730 863,509 52.25% Purchased/Contract Services 15,439,640 10,878,364 70.46%15,457,140 10,434,949 67.51% Supplies 1,641,570 1,007,058 61.35%1,442,010 865,044 59.99% Capital Outlay 571,700 26,320 4.60%166,250 281,075 169.07% Interfund/Interdepartmental 1,666,750 1,251,138 75.06%1,740,560 1,305,596 75.01% Depreciation/Amortization 483,000 395,181 81.82%487,410 398,790 81.82% Other Costs 225,000 107,137 47.62%265,000 100,722 38.01% Non-Departmental 50,130 - 0.00%(290) - 0.00% Total Expenditures 21,698,410 14,322,327 66.01%21,210,810 14,249,685 67.18% Excess (deficiency) of revenues over (under) expenditures from operations (1,038,850) 6,423,874 -618.36%(1,097,060) 5,925,088 -540.09% Other Financing Sources (uses) Transfers in 1,050,000 262,500 25.00%1,114,630 278,658 25.00% Transfers out 11,150 8,363 75.00%17,570 13,178 75.00% Total other financing sources (uses)1,038,850 254,137 24.46%1,097,060 265,480 24.20% Excess (deficiency) of revenues over (under) expenditures -$ 6,678,011$ -$ 6,190,568$ September 30, 2020 September 30, 2019 11 AUGUSTA GEORGIA Statement of Revenues and Expenditures - Cash Basis For the Periods ended 9/30/2020 and 9/30/2019 (unaudited) AUGUSTA REGIONAL AIRPORT Budget Actual % of Budget Budget Actual % of Budget Revenue Intergovernmental Revenue 39,672,830$ 3,176,501$ 8.01%25,344,930$ 6,887,016$ 27.17% Charges for Services 21,563,250 8,429,767 39.09%19,272,310 15,543,862 80.65% Investment Income 218,400 246,818 113.01%45,500 297,532 653.92% Contributions and Donations 273,000 3,000 1.10%273,000 - 0.00% Miscellaneous Revenue 113,000 1,365 1.21%- 104,587 0.00% Other Financing Sources Property Sales 25,000 3,613 14.45%25,000 37,929 151.72% Fund Balance Appropriations 12,897,110 - 0.00%12,794,570 - 0.00% Total Revenue 74,762,590 11,861,064 15.86%57,755,310 22,870,926 39.60% Expenditures Personal Services and Employee Benefits 6,879,770 4,818,780 70.04%6,538,450 4,922,420 75.28% Purchased/Contract Services 16,665,468 1,355,902 8.14%3,844,395 1,778,837 46.27% Supplies 4,445,422 1,569,506 35.31%4,851,155 2,934,575 60.49% Capital Outlay 39,393,700 75,269 0.19%36,539,980 12,641 0.03% Interfund/Interdepartmental 463,440 347,602 75.00%416,250 312,574 75.09% Depreciation/Amortization 3,145,820 - 0.00%3,145,820 - 0.00% Debt Service 878,500 226,334 25.76%876,250 236,458 26.99% Non-Departmental 2,820,590 - 0.00%1,438,920 - 0.00% Total Expenditures 74,692,710 8,393,393 11.24%57,651,220 10,197,505 17.69% Excess (deficiency) of revenues over (under) expenditures from operations 69,880 3,467,671 4962.32%104,090 12,673,421 12175.45% Other Financing Sources (uses) Transfers in 150,000 150,000 100.00%150,000 - 0.00% Transfers out 219,880 74,264 33.77%254,090 60,143 23.67% Total other financing sources (uses)(69,880) 75,736 -108.38%(104,090) (60,143) 57.78% Excess (deficiency) of revenues over (under) expenditures -$ 3,543,407$ -$ 12,613,278$ September 30, 2020 September 30, 2019 12 AUGUSTA GEORGIA Statement of Revenues and Expenditures - Cash Basis For the Periods ended 9/30/2020 and 9/30/2019 (unaudited) STORMWATER UTILITY Budget Actual % of Budget Budget Actual % of Budget Revenue Charges for Services 13,870,320$ 10,306,553$ 74.31%14,196,920$ 10,037,441$ 70.70% Investment Income - 3,237 0.00%- 37,657 0.00% Other Financing Sources: Property Sales - 22,517 0.00%- - 0.00% Encumbrance Carry forward 2,673,420 - 0.00%1,791,870 - 0.00% Capital Project Carry forward 1,752,300 - 0.00%- - 0.00% Total Revenue 18,296,040 10,332,307 56.47%15,988,790 10,075,098 63.01% Expenditures Personal Services and Employee Benefits 4,550,340 3,224,478 70.86%4,287,740 3,185,015 74.28% Purchased/Contract Services 8,508,410 3,556,825 41.80%7,433,730 3,538,290 47.60% Supplies 422,710 140,642 33.27%542,900 146,946 27.07% Capital Outlay 935,770 5,646 0.60%102,370 9,240 9.03% Interfund/Interdepartmental 2,339,790 1,828,983 78.17%2,385,630 1,757,501 73.67% Depreciation/Amortization 580,000 474,543 81.82%242,700 198,576 81.82% Other Costs 763,240 19,916 2.61%763,240 (31,775) -4.16% Non-Departmental 6,530 - 0.00%(1,020) - 0.00% Total Expenditures 18,106,790 9,251,033 51.09%15,757,290 8,803,793 55.87% Excess (deficiency) of revenues over (under) expenditures from operations 189,250 1,081,274 571.35%231,500 1,271,305 549.16% Other Financing Sources (uses) Transfers in 20,540 15,405 75.00%- - 0.00% Transfers out 209,790 28,402 13.54%231,500 44,685 19.30% Total other financing sources (uses)(189,250) (12,997) 6.87%(231,500) (44,685) 19.30% Excess (deficiency) of revenues over (under) expenditures -$ 1,068,277$ -$ 1,226,620$ September 30, 2020 September 30, 2019 13 Augusta Georgia Sales Tax Receipts as of September 30, 2020 Month Total Actual 1/1/20 to9/30/2020 2020 Budget YTD % Change from Prior Year % of Budget collected Budgeted Collection % General Fund 725,974.79 6,612,512.42 9,568,170.00 -2.70%69.11%75.00% Law Enforcement 1,993,031.91 18,331,513.14 26,255,730.00 -2.70%69.82%75.00% Urban 453,294.82 4,151,484.24 5,821,650.00 -2.70%71.31%75.00% 3,308,806.22 30,334,071.08 37,200,000.00 -1.98%81.54%75.00% CSRA Region 6,203,093.86 62,137,451.82 72,825,900.00 85.32%75.00% Augusta Revenue Generated 2,544,884.68 25,653,339.75 Revenue Received 318,214.50 3,188,082.18 3,500,000.00 91.09%75.00% September 30, 2020 September 30, 2019 $ Change % Change LOST 3,172,301.52 3,271,977.86 (99,676.34) -3.14% SPLOST 3,308,806.22 3,397,747.02 (88,940.80) -2.69% September 30, 2020 September 30, 2019 $ Change % Change LOST 29,095,509.80 29,880,105.17 (784,595.37) -2.70% SPLOST 30,334,071.08 30,933,681.52 (599,610.44) -1.98% LOST SPLOST T - SPLOST Comparative Revenue Collections For The Month Ended Year To Date 14 Augusta Georgia Sales Tax Revenue - LOST 2016 to 2020 January February March April May June July August September October November December 2020 3,015,135 2,936,732 2,965,160 2,676,220 3,098,553 3,165,128 3,043,057 2,965,090 3,172,302 2019 3,048,326 3,045,332 3,312,990 4,263,741 3,385,280 3,141,754 3,250,462 3,160,242 3,272,431 3,211,903 3,153,967 3,646,566 2018 2,717,479 2,622,349 3,432,190 3,924,368 2,995,352 3,090,231 3,082,912 2,999,331 3,016,864 3,264,989 3,189,311 3,672,612 2017 2,581,039 2,537,261 2,891,721 3,486,056 2,822,346 2,961,488 2,955,309 2,785,253 2,904,388 2,722,862 2,801,072 3,605,914 2016 2,510,586 2,695,933 2,935,915 3,490,702 2,718,885 2,792,342 2,730,288 2,659,557 2,810,389 2,794,589 2,717,142 3,380,807 Average 2,761,277 2,776,278 3,092,933 3,556,045 2,973,138 2,964,810 2,981,438 2,890,902 2,969,266 2,943,239 2,908,772 3,088,937 2.00 2.50 3.00 3.50 4.00 4.50 Ta x R e v e n u e Mil l i o n s the total received in August 2020 was $5,023,821. Included in total was an audit adjustment of $2,058,731, for the audit period was 2015 to 2018. 15 Augusta Georgia Sales Tax Revenues - LOST 2020 and 2019 2.00 2.25 2.50 2.75 3.00 3.25 3.50 3.75 4.00 4.25 4.50 January February March April May June July August September October November December Mi l l i o n s 2020 2019 The total received in August 2020 was $5,023,821. Included in total was an audit adjustement of $2,058,731 for the audit period of 2015 thru 2018 16 Augusta Georgia Report of Projects funded through Special Purpose Local Option Sales Tax (SPLOST) Year Approved: 1992 unaudited Current Prior Year Balance SPLOST Original Cost Current Cost Years' Cost Encumbrances Total Project Phase Projects Estimate Estimate Cost as of 9/30/2020 as of 9/30/2020 Cost Budget Fund Balance 12/31/19 81,755 Current expenditures and project budgets - Available for project costs 81,755 Construction in Progress 17 Augusta Georgia Report of Projects funded through Special Purpose Local Option Sales Tax (SPLOST) Year Approved: 1996 unaudited Current Prior Year Balance SPLOST Original Cost Current Cost Years' Cost Encumbrances Total Project Phase Projects Estimate Estimate Cost as of 9/30/2020 as of 9/30/2020 Cost Budget Phase III Belair Road improvement $ 2,361,000 $ 2,361,000 $ 2,863,110 $ 1,070 $ - $ 2,864,180 $ (503,180) Phase III SR 4/15th @cr 2207(Central Ave) - 117,434 32,233 - - 32,233 85,201 Phase III Old Savannah Road/ Twigg Street 2,060,000 6,182,450 5,852,583 - - 5,852,583 329,867 Phase III Bobby Jones Expressway 165,000 115,461 115,461 - - 115,461 (0) Phase III Wrightsboro Road 1,984,000 3,072,151 2,993,598 - - 2,993,598 78,554 Phase III Marvin Griffin Road 1,375,600 4,882,034 3,190,895 - - 3,190,895 1,441,139 Phase III Wilkerson Garden - 697,555 497,092 - 55,480 552,572 144,983 Phase III Kimberly Clark Industrial Park 2,215,000 2,215,633 2,177,511 - - 2,177,511 38,122 Phase III Windsor Spring Rd Sec IV - 3,880,813 2,542,286 - - 2,542,286 1,338,527 Phase III Windsor Spring Rd Sec V - 1,854,298 1,859,937 2,271 28,411 1,890,618 (36,320) Phase III Dover-Lyman Project - 2,000,016 1,801,137 - 193,640 1,994,777 5,239 Phase III Broad Street Sanitary Sewer - 240,447 144,004 - - 144,004 96,443 Phase III 6th Street handicap ramp 517,347 611,966 611,966 - - 611,966 0 Phase III Hyde Park Drainage Improvements - 1,207,619 1,206,516 - 88 1,206,604 1,015 Phase III Paving - Pats lane Projects - 167,200 146,881 - - 146,881 20,319 Phase III Frontage Road Resurfacing - 229,335 229,335 - - 229,335 - Total Construction in Progress $ 10,677,947 $ 30,088,694 $ 26,264,545 $ 3,341 $ 277,619 $ 26,545,504 $ 3,039,908 Fund Balance 12/31/19 3,208,460 Current expenditures and project budgets 3,208,460 Available for project costs 0 Construction in Progress 18 Augusta Georgia Report of Projects funded through Special Purpose Local Option Sales Tax (SPLOST) Year Approved: 2001 unaudited Current Prior Year Balance SPLOST Original Cost Current Cost Years' Cost Encumbrances Total Project Phase Projects Estimate Estimate Cost as of 9/30/2020 as of 9/30/2020 Cost Budget Phase IV JLEC reroofing and improvements $ 395,500 $ 413,347 $ 204,666 $ - $ - $ 204,666 $ 208,681 Phase IV JLEC improvements 565,000 977,681 626,532 - - 626,532 351,149 Phase IV Miscellaneous grading & drainage 4,650,000 3,902,934 3,902,934 - - 3,902,934 - Phase IV Resurfacing County Forces 5,975,000 1,543,542 1,543,542 - - 1,543,542 - Phase IV Resurfacing 8,500,000 9,168,776 9,168,776 - - 9,168,776 - Phase IV Rail Road crossing improvement 750,000 101,238 101,238 - - 101,238 - Phase IV Downtown traffic signal & street light- upgrades-A (Broad Street Area) 2,656,200 3,358,969 3,333,153 - - 3,333,153 25,816 Phase IV Downtown traffic signal & street light upgrades-B (Telfair Street Area) 1,469,000 1,268,056 1,268,056 - - 1,268,056 - Phase IV Wrightsboro Road Widening Phase I 3,143,700 1,730,977 1,354,863 2,250 - 1,357,113 373,864 Phase IV Springfield Village 200,000 200,000 200,000 - - 200,000 - Phase IV Paving various dirt roads 1,000,000 346,883 346,883 - - 346,883 - Phase IV East Boundary Street & drainage improvements 1,318,700 171,413 171,413 - - 171,413 - Phase IV Wrightsboro Road improvements 1,500,000 1,514,968 1,514,968 - - 1,514,968 - Phase IV Walton Way Extension / Davis Road 350,000 1,208,854 82,892 1,125,692 - 1,208,584 270 Phase IV Windsor Spring Road Section IV 1,250,000 1,469,258 1,469,258 - - 1,469,258 0 Phase IV Windsor Spring Rd Section V(SR88 Hepzibah - 7,484 7,484 - - 7,484 - Phase IV St. Sebastian Way/Greene St/ 15th Street - 615,600 - 615,599 - 615,599 1 Phase IV Berkmans Road Utilites Relocation - 767,500 390,124 157,292 220,031 767,447 53 Phase IV Recapture - Utilities Projects - 669,571 - - - - 669,571 Phase IV Traffic improvement 621,500 839,626 839,626 - - 839,626 - Phase IV ANIC/Hopkins Street Improvements 2,000,000 1,333,550 1,074,423 - - 1,074,423 259,127 Phase IV Windsor Spring Road Section IV (Willis Foreman to 678,000 1,859,415 1,859,413 - - 1,859,413 2 Phase IV DDA - 859,248 791,157 - - 791,157 68,091 Phase IV St Sebastian Way/Greene St - 722,700 208,853 - - 208,853 513,847 Phase IV Lake Aumond Dam Improvements - 121,204 108,221 - - 108,221 12,983 Phase IV Belair Hills Estate 7,147,174 7,147,174 - - 7,147,174 (0) Phase IV Windsor Spring Rd Section V(SR88 Hepzibah - 1,102,789 1,093,365 - - 1,093,365 9,424 Phase IV Augusta Museum of History - 1,135,500 1,133,616 - - 1,133,616 1,884 Phase IV Willis Foreman Road Bridge Study - 155,773 157,708 - - 157,708 (1,935) Phase IV Willis Foreman Road Bridge - 1,558,209 1,558,209 - - 1,558,209 - Phase IV Paving Various Roads - Phase X - 1,979,567 1,979,567 - - 1,979,567 - Phase IV Augusta Levee Certification - 1,140,518 1,064,622 - - 1,064,622 75,896 Phase IV Rocky Creek Drainage Project - 3,857,295 873,450 202,140 - 1,075,590 2,781,705 Phase IV Bus Barn - 4,397,356 4,397,357 - - 4,397,357 (1) Phase IV Industry Infrastructure - 822,627 785,408 - - 785,408 37,219 Phase IV On Call Construction Services 100,271 271,162 271,162 - - 271,162 (0) Phase IV Dover Lyman - 2,396,370 2,396,370 - - 2,396,370 - Phase IV On Call Appraisal Services 120,000 117,164 117,164 - - 117,164 - Phase IV Wrightsboro Road Drainage - 806,300 806,242 - - 806,242 58 Phase IV East Augusta - Marion Homes - 1,781,600 1,734,564 - 47,033 1,781,597 3 Phase IV Marvin Griffin Road - 952,600 375,088 - - 375,088 577,512 Phase IV Resurfacing Various Roads - 2,000,000 - 1,372,819 131,421 1,504,240 495,760 Construction in Progress 19 Augusta Georgia Report of Projects funded through Special Purpose Local Option Sales Tax (SPLOST) Year Approved: 2001 unaudited Current Prior Year Balance SPLOST Original Cost Current Cost Years' Cost Encumbrances Total Project Phase Projects Estimate Estimate Cost as of 9/30/2020 as of 9/30/2020 Cost Budget Phase IV Traffic improvements - 500,000 - 179,383 88,577 267,960 232,041 Phase IV Tree Removal, Pruning & Repalcements - 241,650 74,521 68,010 41,505 184,036 57,614 Phase IV Frontage Road - 809,284 809,284 - - 809,284 - Total Construction in Progress $ 37,242,871 $ 68,345,732 $ 57,343,345 $ 3,723,184 $ 528,568 $ 61,595,097 $ 6,750,635 Fund Balance 12/31/19 13,645,953 Current expenditures and project budgets 12,502,387 Available for project costs 1,143,566 20 Augusta Georgia Report of Projects funded through Special Purpose Local Option Sales Tax (SPLOST) Year Approved: 2006 unaudited Prior Year Balance SPLOST Original Cost Current Cost Years' Cost Encumbrances Total Project Phase Projects Estimate Estimate Cost as of 9/30/2020 as of 9/30/2020 Cost Budget Phase V Exhibit Hall $ 20,000,000 $ 29,708,450 $ 29,452,314 $ - $ - $ 29,452,314 $ 256,136 Phase V Redundant Fiber Ring 1,000,000 947,254 924,503 - - 924,503 22,751 Phase V Digital Othophotography 286,480 445,504 443,853 - - 443,853 1,651 Phase V Wireless Access Point 200,000 202,079 206,509 - - 206,509 (4,430) Phase V Software Application Consolidation 1,000,000 377,850 - - 377,850 622,150 Phase V Disaster Recovery Plan 400,000 412,146 404,664 - - 404,664 7,482 Phase V Flood Land Acquisition 500,000 1,960,000 1,957,882 - - 1,957,882 2,118 Phase V Wrightsboro Road Project 4,000,000 6,900,000 5,444,803 247,838 - 5,692,640 1,207,360 Phase V Marks Church Road Improvement 2,500,000 3,800,000 2,435,379 29,417 985,889 3,450,685 349,315 Phase V D'Antignac Street Flood Avoidance 1,000,000 4,837,815 4,835,602 - - 4,835,602 2,213 Phase V Augusta Soccer Park 180,000 180,077 165,629 - - 165,629 14,448 Phase V Valley Park 22,500 22,541 13,345 - - 13,345 9,196 Phase V Dyess Park 63,000 63,007 33,229 - - 33,229 29,778 Phase V Blythe Park 180,000 223,000 214,848 - - 214,848 8,152 Phase V Recreation recapture - 140,975 - - - - 140,975 Phase V Lucy Craft Laney Museum 200,000 203,036 184,734 - - 184,734 18,302 Phase V Recreation, Historic, Cultural and Other Buildings 400,000 405,010 200,298 - - 200,298 204,712 $ 32,984,480 $ 55,713,058 $ 49,749,006 $ 277,255 $ 985,889 $ 51,012,149 $ 4,700,909 Fund Balance 12/31/19 5,838,590 Current expenditures and project budgets 5,838,590 Available for project costs (0) Construction in Progress 21 Augusta Georgia Report of Projects funded through Special Purpose Local Option Sales Tax (SPLOST) Year Approved: 2009 unaudited Current Prior Year Balance SPLOST Original Cost Current Cost Years Cost Encumbrances Total Project Phase Projects Estimate Estimate Costs as of 9/30/2020 as of 9/30/2020 Cost Budget Phase VI Webster Detention Center - Phase IIA $ 18,000,000 $ 17,230,000 17,227,817$ -$ -$ 17,227,817$ 2,183$ Phase VI Boathouse Community Facility 450,000 450,000 437,464 - - 437,464 12,536 Phase VI Lake Olmstead Casino 500,000 500,000 118,775 - - 118,775 381,225 Phase VI Lake Olmstead BBQ Pit 100,000 100,000 51,381 - - 51,381 48,619 Phase VI Butler Creek Park 500,000 800,000 854,692 - - 854,692 (54,692) Phase VI Baurle Boat Ramp 55,000 55,000 44,977 - - 44,977 10,023 Phase VI Bush Field 8,500,000 8,500,000 7,114,038 1,279,151 35,111 8,428,300 71,700 Phase VI Daniel Field 2,000,000 2,000,000 2,000,000 - - 2,000,000 - Phase VI Program Administration 2,000,000 2,000,000 1,209,968 - - 1,209,968 790,032 Phase VI Resurfacing Contracts 3,600,000 3,600,000 3,607,847 15,427 130,462 3,753,735 (153,735) Phase VI Marvin Griffin Road 4,000,000 5,861,700 6,206,430 (381,532) 13,058 5,837,956 23,744 Phase VI East Augusta St. & Drainage Imp.3,200,000 3,900,000 3,936,243 1,024 - 3,937,267 (37,267) Phase VI Berckman Rd. Realignment 400,000 400,000 415,596 - - 415,596 (15,596) Phase VI Old McDuffie Rd.672,000 672,000 68,594 23,945 - 92,539 579,462 Phase VI Hyde Park St. & Drg Imp.1,600,000 4,500,000 4,498,799 - - 4,498,799 1,201 Phase VI Westside Dr. Drg. Imp.480,000 480,000 27,900 35,600 - 63,500 416,500 Phase VI Marks Church Road over Raes Creek 800,000 800,000 662,100 - 481,809 1,143,910 (343,910) Phase VI North Leg over CSX Railroad 800,000 800,000 - - - - 800,000 Phase VI Berckman Rd. over Raes Creek 800,000 800,000 384,714 - - 384,714 415,286 Phase VI Scotts Way over Raes Creek 800,000 - - - - - - Phase VI Old Waynesboro Rd. over Spirit Creek 800,000 800,000 801,675 - - 801,675 (1,675) Phase VI 7th Street over Augusta Canal 800,000 - - - - - - Phase VI Storm water Utility Implementation Program 2,800,000 2,800,000 2,813,801 - - 2,813,801 (13,801) Phase VI On-Call Emergency Design Services 108,000 - - - - - - Phase VI On-Call Emergency Appraisal Services 40,000 26,602 26,602 - - 26,602 - Phase VI On-Call Emergency Construction Services 800,000 800,000 598,056 - - 598,056 201,944 Phase VI Traffic Sign Upgrade Program 240,000 196,179 196,179 - - 196,179 (0) Phase VI Lake Olmstead Dredging 3,200,000 3,200,000 442,975 649,990 92,866 1,185,831 2,014,169 Phase VI Hyde Park (Martin Luther King Drive)1,000,000 2,400,000 2,411,524 - - 2,411,524 (11,524) Phase VI Rocky Creek Drainage Plan 2,800,000 2,800,000 1,424,146 14,409 548,785 1,987,340 812,660 Phase VI Suburban Forces-Resurfacing 2,400,000 1,307,959 1,307,959 - - 1,307,959 (0) Phase VI Tree Removal, Pruning and Replacement 800,000 1,088,062 1,088,062 - - 1,088,062 - Phase VI Sidewalks-Rehab-Replacement 800,000 578,376 578,376 - - 578,376 0 Phase VI Curb Cuts and Sidewalks 400,000 650,000 653,434 - - 653,434 (3,434) Phase VI Resurfacing - Contracts 2,400,000 2,150,000 1,294,349 67,119 32,759 1,394,227 755,773 Phase VI General Bridge Rehab and Maintenance 2,400,000 4,300,000 4,206,168 52,108 7,411 4,265,687 34,313 Phase VI Walton Way Signal Phase 2 and Streetlight Upgrade 640,000 640,000 205,593 - - 205,593 434,407 Construction in Progress 22 Augusta Georgia Report of Projects funded through Special Purpose Local Option Sales Tax (SPLOST) Year Approved: 2009 unaudited Current Prior Year Balance SPLOST Original Cost Current Cost Years Cost Encumbrances Total Project Phase Projects Estimate Estimate Costs as of 9/30/2020 as of 9/30/2020 Cost Budget Phase VI Gordon Highway Lighting Upgrade 1,200,000 1,025,000 1,025,000 180,000 - 1,205,000 (180,000) Phase VI Reynolds Street Signal Improvements 460,000 108,771 108,771 - - 108,771 (0) Phase VI Signal Upgrades 1,000,000 - - - - - - Phase VI Intersection Safety and Operational Initiative 2,040,000 733,076 733,076 6,270 - 739,346 (6,270) Phase VI Berckmans road over Reas Creek - 1,625,000 - 690,730 76,094 766,823 858,177 Phase VI Woodbine Road Improvement 1,200,000 - - - - - - Phase VI Dover-Lyman Street & Drainage Improvement 1,600,000 1,600,000 - - - - 1,600,000 Phase VI I-20 Eastbound Riverwatch Ramp 1,100,000 595,301 264,282 - - 264,282 331,019 Phase VI 15th Street Pedestrian Improvements 800,000 800,000 750,564 - - 750,564 49,436 Phase VI Resurfacing - LMIG Supplement - 471,800 - - - - 471,800 Phase VI Resurfacing various roads - 1,200,000 - 7,043 1,161,536 1,168,579 31,421 Phase VI Sidewalks-Rehab-Replacement - 500,000 - - - - 500,000 Phase VI Wilkinsin Garden Area (Hyde Park)- 2,500,000 - - 477,623 477,623 2,022,378 Phase VI Willis Forman Road Improvements - 1,450,000 - - - - 1,450,000 Phase VI Intersection Safety and Upgrades - 500,000 192,295 - 307,775 500,070 (70) Phase VI Street lighting upgrades - 750,000 180,000 132,117 48,098 360,215 389,785 Phase VI Tree Removal, Pruning and Replacement - 220,900 140,343 39,510 40,045 219,897 1,003 Resurfacing Projects - 2020 Phase VI Administration - Engineering 10,770,000 8,216,402 8,216,402 - - 8,216,402 0 Phase VI Garden City Beautification Project 500,000 500,000 252,986 - - 252,986 247,014 Phase VI Emergency Fleet Replacement - (fire) 9,500,000 9,500,000 9,500,000 - - 9,500,000 - Phase VI Training Center Infrastructure 2,000,000 2,000,000 9,055 5,119 336,131 350,305 1,649,695 Phase VI Public Safety Vehicles 7,500,000 7,500,000 7,784,825 - - 7,784,825 (284,825) Phase VI Library - Main Branch 1,000,000 1,000,000 994,132 - - 994,132 5,868 Phase VI Library - Maxwell Branch 900,000 900,000 893,201 - - 893,201 6,799 Phase VI Library - Friedman Branch 600,000 600,000 530,798 - - 530,798 69,202 Phase VI Historic Augusta - Wilson & Larmar Historic Sites 125,000 125,000 113,687 - - 113,687 11,313 Phase VI The Augusta Theatre District Project - Miller Theatre 6,000,000 6,000,000 6,000,000 - - 6,000,000 - Phase VI Pendleton King Park Connectivity Improvements 200,000 200,000 200,000 - - 200,000 0 Phase VI Lucy Craft Laney Museum 600,000 600,000 - - - - 600,000 Phase VI Augusta Museum of History 600,000 600,000 599,926 - - 599,926 74 Phase VI Jessye Norman School of the Arts 95,000 95,000 95,000 - - 95,000 - Phase VI Imperial Theater 1,000,000 1,000,000 1,000,000 - - 1,000,000 - Phase VI Boys & Girls Club - EW Hegler Club Renovations 500,000 500,000 500,000 - - 500,000 - Phase VI Augusta Urban Ministries 175,000 175,000 - - - - 175,000 23 Augusta Georgia Report of Projects funded through Special Purpose Local Option Sales Tax (SPLOST) Year Approved: 2009 unaudited Current Prior Year Balance SPLOST Original Cost Current Cost Years Cost Encumbrances Total Project Phase Projects Estimate Estimate Costs as of 9/30/2020 as of 9/30/2020 Cost Budget Phase VI Downtown Infrastructure - Downtown Development Authority 1,200,000 1,200,000 1,105,925 - - 1,105,925 94,075 Phase VI Industrial Infrastructure - RDA 1,200,000 1,200,000 1,200,027 - - 1,200,027 (27) Phase VI Canal Improvements - Augusta Canal Authority 4,170,000 4,170,000 4,170,000 - - 4,170,000 - Phase VI Municipal Building Renovations 18,000,000 32,635,850 32,635,850 - - 32,635,850 0 Phase VI Municipal Building Renovation - IT Building 7,000,000 6,960,025 6,960,006 - - 6,960,006 19 Municipal Building Campus 1,114,315 496,670 223,619 1,419 721,708 392,607 Phase VI Green Space - CSRA Land Trust 500,000 500,000 45,235 2,040 10,087 57,362 442,638 Phase VI Capital Equipment - Recreation 150,000 185,000 182,562 - - 182,562 2,438 Phase VI Existing Structures Improvements 895,000 490,000 489,357 - - 489,357 643 Phase VI Augusta Common 100,000 140,000 104,700 - - 104,700 35,300 Phase VI Dyess Park 800,000 297,000 125,984 - - 125,984 171,016 Phase VI May Park 150,000 150,000 148,620 - - 148,620 1,380 Phase VI Old Government House 200,000 200,000 34,087 - - 34,087 165,913 Phase VI Elliot Park 100,000 100,000 50,132 - - 50,132 49,869 Phase VI Fleming Park 250,000 620,000 617,232 - - 617,232 2,768 Phase VI Fleming Tennis Center 600,000 250,000 41,718 2,826 - 44,544 205,456 Phase VI Augusta Soccer Complex 150,000 150,000 23,980 4,789 - 28,769 121,231 Phase VI Diamond Lakes Regional Park 1,350,000 1,350,000 1,295,647 - 34,759 1,330,407 19,593 Phase VI Mc Duffie Woods Park 200,000 200,000 29,725 73,900 - 103,625 96,375 Phase VI Augusta Golf Course 300,000 300,000 180,837 91,023 17,565 289,426 10,574 Phase VI H.H. Brigham Park 250,000 775,000 747,067 5,028 - 752,095 22,905 Phase VI Valley Park 250,000 250,000 288,254 - - 288,254 (38,254) Phase VI Wood Park 50,000 50,000 - - - - 50,000 Phase VI Brookfield Park 100,000 100,000 46,556 - - 46,556 53,444 Phase VI Eisenhower Park 100,000 100,000 44,080 - - 44,080 55,920 Phase VI Warren Road Park 150,000 150,000 150,257 - - 150,257 (257) Phase VI Blythe Community Center 500,000 500,000 249,108 - 11,037 260,145 239,855 Phase VI Jamestown Community Center 200,000 200,000 202,478 811 - 203,289 (3,289) Phase VI Augusta Marina 50,000 50,000 50,708 - - 50,708 (708) Phase VI 4-H Camp 50,000 50,000 23,782 - - 23,782 26,218 Phase VI Tennis Courts Resurfacing 150,000 150,000 125,951 - 23,334 149,284 716 Phase VI Swimming Pool Renovations 900,000 575,000 300,148 20,772 1,500 322,420 252,580 Phase VI Recreation Master Plan 200,000 200,000 200,000 - - 200,000 - Phase VI Recreation Project Administration 1,000,000 1,100,000 1,091,121 - - 1,091,121 8,879 Phase VI Historic Structures - 503,000 485,651 - - 485,651 17,349 Phase VI South Augusta Transit Center 190,000 190,000 148,868 - - 148,868 41,132 Phase VI Augusta Public Transit Facilities - Renovations 125,000 1,125,000 76,656 - - 76,656 1,048,344 Phase VI Transit Vehicles 420,000 420,000 420,000 - - 420,000 - Phase VI Network Assessment Remediation 250,000 250,000 250,000 - - 250,000 - Phase VI Redundant Fiber Ring 250,000 250,000 - - - - 250,000 24 Augusta Georgia Report of Projects funded through Special Purpose Local Option Sales Tax (SPLOST) Year Approved: 2009 unaudited Current Prior Year Balance SPLOST Original Cost Current Cost Years Cost Encumbrances Total Project Phase Projects Estimate Estimate Costs as of 9/30/2020 as of 9/30/2020 Cost Budget Phase VI Digital Orthophotography 500,000 500,000 408,781 - - 408,781 91,219 Phase VI Software Application Consolidation 1,000,000 1,000,000 709,772 193,927 91,978 995,677 4,323 Phase VI Carrie Mays Park CNG Remediation - 300,000 300,000 - - 300,000 - TOTAL 167,150,000$ 188,827,318$ 163,258,108$ 3,436,764$ 3,981,241$ 170,676,113$ 21,101,205$ Fund Balance 12/31/19 30,765,780 Current expenditures and project budgets 28,140,910 Available for project costs 2,624,870 25 Augusta Georgia Report of Projects funded through Special Purpose Local Option Sales Tax (SPLOST) Year Approved: 2016 unaudited Current Prior Year Balance SPLOST Original Cost Current Cost Years Cost Encumbrances Total Project Phase Projects Estimate Estimate Costs as of 9/30/2020 as of 9/30/2020 Cost Budget Phase 7 SPLOST 7 Program Administration 3,500,000 $ 3,500,000 764,147$ 10,941$ -$ 775,088$ 2,724,912$ Phase 7 Interest on SPLOST 7 GO Bonds 4,000,000 4,000,000 1,575,000 - - 1,575,000 2,425,000 Phase 7 P25 Radio System 15,000,000 15,000,000 7,692,048 2,594,269 3,838,624 14,124,941 875,059 Phase 7 TAO/TCO software consolidation 3,500,000 3,500,000 1,483,492 364,212 1,485,469 3,333,173 166,827 Phase 7 MDT Replacement 900,000 900,000 739,884 42,000 - 781,884 118,116 Phase 7 911 Renovations 500,000 500,000 94,644 24,228 44 118,917 381,083 Phase 7 Special Operations Precinct 1,300,000 1,300,000 955,402 40,459 70,061 1,065,922 234,078 Phase 7 Marshal's Operation Center 1,000,000 1,000,000 124,255 580,097 221,249 925,601 74,399 Phase 7 Training Range Enhancements 2,200,000 2,200,000 222,237 449,965 213,093 885,295 1,314,705 Phase 7 Public Safety Vehicles - (Law Enforcement) 9,000,000 9,000,000 4,361,045 198,680 1,143,084 5,702,809 3,297,191 Phase 7 New Station 2 - Telfair Street 2,500,000 3,650,000 3,717,798 (25,005) 100,095 3,792,887 (142,887) Phase 7 New Station 3 - Gordon Hwy 2,500,000 3,500,000 355,559 2,831,230 291,205 3,477,994 22,006 Phase 7 New Station 20 - South Augusta 2,500,000 1,350,000 - - - - 1,350,000 Phase 7 Emergency Vehicles - Fire 6,000,000 6,000,000 2,879,257 1,767,000 - 4,646,257 1,353,743 Phase 7 Training Center - EOC 1,000,000 1,000,000 - - - - 1,000,000 Phase 7 Fire Station Alerting System 1,100,000 1,100,000 - 473,000 626,830 1,099,830 170 Phase 7 Hyde Park St. & Drg Imp. 6,000,000 5,000,000 5,477,327 56,228 - 5,533,555 (533,555) Phase 7 On Call Construction 2,350,000 1,880,000 1,274,542 90,907 172,927 1,538,376 341,624 Phase 7 Wrightsboro Road Reconstruction 8,500,000 6,800,000 451,026 804,615 216,814 1,472,454 5,327,546 Phase 7 East Augusta Road and drainage - Phase III 4,500,000 3,600,000 1,640,810 607,593 2,033,393 4,281,796 (681,796) Phase 7 East Augusta Road and drainage - Phase V 2,500,000 2,000,000 - - - - 2,000,000 Phase 7 ADA sidewalk rehab & replacement 2,000,000 1,600,000 1,476,754 41,144 - 1,517,898 82,102 Phase 7 Machinery and Equipment 1,000,000 1,000,000 495,577 140,611 - 636,189 363,812 Phase 7 Rocky Creek Flood Reduction Improvements 6,650,000 5,320,000 498 - - 498 5,319,502 Phase 7 East Augusta Road and drainage - Phase IV 2,500,000 2,000,000 61,613 14,465 12,706 88,783 1,911,217 Phase 7 Milling and Resurfacing - Contract/County Forces 1,500,000 1,200,000 790,612 55,610 169,370 1,015,592 184,408 Phase 7 Monte Sano Ave Improvements 300,000 240,000 - 31,457 208,543 240,000 - Phase 7 Martin Luther King Drive Road Diet 1,000,000 800,000 - - - - 800,000 Phase 7 Skinner Mill Road Widening 750,000 600,000 - 269,544 296,015 565,559 34,441 Phase 7 Walton Way safety & operational improvements 700,000 560,000 - 52,062 135,118 187,180 372,820 Phase 7 Forest Hill Drainage Improvement 400,000 320,000 - - - - 320,000 Phase 7 Paving Dirt Roads 1,000,000 800,000 - - - - 800,000 Phase 7 Fort Gordon gate operation enhancement 1,000,000 1,000,000 - - - - 1,000,000 Phase 7 Grading and Drainage - stromwater 25,000,000 24,130,000 16,504,095 1,437,194 2,769,365 20,710,653 3,419,347 Phase 7 Administration - Engineering 2,500,000 11,300,000 3,058,197 696,776 - 3,754,973 7,545,027 Phase 7 Fleet Maintenance Facility 1,500,000 1,450,000 137,089 58,111 - 195,200 1,254,800 Phase 7 Existing Facilities upgrades 5,000,000 3,247,870 641,829 565,994 572,214 1,780,037 1,467,833 Phase 7 Probate Court Lobby - 49,520 12,721 - - 12,721 36,799 Phase 7 Central Services Renovations - 580,000 313,225 - - 313,225 266,775 Phase 7 Webster Detention Center - HVAC - 365,000 364,849 - - 364,849 151 Phase 7 RCCI Upgrades - 50,000 40,300 - - 40,300 9,700 Phase 7 Compliance Department Renovations - 40,000 36,864 - - 36,864 3,136 Phase 7 Judicial Center - HVAC - 145,000 142,973 - - 142,973 2,027 Phase 7 Tobacco Road - Pole Barn 147,610 205 - - 205 147,405 Construction in Progress 26 Augusta Georgia Report of Projects funded through Special Purpose Local Option Sales Tax (SPLOST) Year Approved: 2016 unaudited Current Prior Year Balance SPLOST Original Cost Current Cost Years Cost Encumbrances Total Project Phase Projects Estimate Estimate Costs as of 9/30/2020 as of 9/30/2020 Cost Budget Construction in Progress Phase 7 HCD Relocation - 183,000 - 999 - 999 182,002 Phase 7 Animal Services 500,000 500,000 265,037 654 221,810 487,501 12,499 Phase 7 Records Retention Center 2,500,000 2,500,000 1,663,222 17,286 1,714 1,682,222 817,778 Phase 7 JLEC Demolition 1,500,000 1,500,000 15,423 41,910 116,879 174,212 1,325,789 Phase 7 Public Defender Building 5,000,000 5,000,000 5,000,000 41,910 74,650 5,116,560 (116,560) Phase 7 Municipal Campus 35,000,000 35,000,000 1,862,000 - - 1,862,000 33,138,000 Phase 7 Museum Asset Management 1,000,000 1,000,000 - - - - 1,000,000 Phase 7 Library Facilities Renovations 500,000 190,000 157,269 - - 157,269 32,731 Phase 7 Maxwell Branch Library - 310,000 309,898 - - 309,898 102 Phase 7 Sports Facilities 1,750,000 1,141,000 - - - - 1,141,000 Phase 7 Swimming Pools 2,000,000 1,920,500 - 53,098 - 53,098 1,867,402 Phase 7 ADA, Reforestation & Cemetery Improvements 1,000,000 955,000 - - - - 955,000 Phase 7 Community Center Improvements 4,000,000 1,683,500 - - - - 1,683,500 Phase 7 Hiking/Biking Trails & Riverwalk Enhancements 4,000,000 4,000,000 - - - - 4,000,000 Phase 7 Neighborhood Parks/Urban Parks 4,000,000 1,360,000 - - - - 1,360,000 Phase 7 May Park - 50,000 42,020 - - 42,020 7,980 Phase 7 Bernie Ward Community Center - 250,000 245,940 - - 245,940 4,060 Phase 7 Capital Equipment - Recreation - 50,000 24,550 - - 24,550 25,450 Phase 7 Lake Olmstead Park - 145,000 42,600 - 102,400 145,000 - Phase 7 Fleming Park - 695,000 163,064 39,900 113,191 316,155 378,845 Phase 7 Diamond Lakes - 675,000 664,647 - - 664,647 10,354 Phase 7 Jamestown Park - 52,500 39,350 5,500 9,150 54,000 (1,500) Phase 7 The Boathouse - 225,000 158,122 65,735 - 223,857 1,143 Phase 7 Hillside Park - 125,000 100,000 - - 100,000 25,000 Phase 7 Augusta Common - 125,000 110,420 - - 110,420 14,580 Phase 7 Minnick - 125,000 125,000 - - 125,000 - Phase 7 Wood Park - 350,000 324,919 - - 324,919 25,081 Phase 7 Hickman Park - 125,000 23,729 - 101,271 125,000 - Phase 7 Augusta Soccer Park - 109,000 94,000 - - 94,000 15,000 Phase 7 McDuffie Woods - 125,000 124,994 - - 124,994 6 Phase 7 Gracewood - 150,000 126,500 - - 126,500 23,500 Phase 7 Henry Brigham Center - 275,000 269,071 - - 269,071 5,929 Phase 7 Warren Road - 225,000 209,060 - - 209,060 15,940 Phase 7 Augusta Aquatics Center - 2,109,000 34,405 1,285,460 723,465 2,043,330 65,670 Phase 7 Augusta Golf Course - 50,000 34,405 - - 34,405 15,595 Phase 7 Aquatic Center Pool - 39,750 4,000 - 4,000 35,750 Phase 7 Brigham Pool - 39,750 - - - 39,750 Phase 7 Recreation - Administration 750,000 750,000 351,441 74,102 130,000 555,543 194,457 Phase 7 Public Art Gateway Beautification 1,000,000 1,000,000 6,000 - - 6,000 994,000 Phase 7 Augusta Canal Authority 1,500,000 1,500,000 700,000 400,000 - 1,100,000 400,000 Phase 7 Modernize James Brown Arena 6,000,000 6,000,000 6,000,000 - - 6,000,000 - 27 Augusta Georgia Report of Projects funded through Special Purpose Local Option Sales Tax (SPLOST) Year Approved: 2016 unaudited Current Prior Year Balance SPLOST Original Cost Current Cost Years Cost Encumbrances Total Project Phase Projects Estimate Estimate Costs as of 9/30/2020 as of 9/30/2020 Cost Budget Construction in Progress Phase 7 City of Blythe 1,900,000 1,900,000 1,900,000 - - 1,900,000 - Phase 7 City of Hephzibah 6,500,000 6,500,000 6,500,000 - - 6,500,000 - Phase 7 Buses 1,350,000 1,350,000 - - - - 1,350,000 Phase 7 Bus Shelters 650,000 650,000 12,748 50,950 418,384 482,082 167,918 TOTAL 215,550,000$ 216,733,000$ 85,585,705$ 16,354,890$ 16,589,134$ 118,529,729$ 98,203,271$ 28 Commission Meeting Agenda 12/1/2020 2:00 PM SPLOST 8 list of recommended projects Department: Department: Caption:Motion to approve SPLOST 8 list of recommended projects. (Requested by Mayor Sean Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Approve the purchase of a Caterpillar 740EJ Articulating Truck, Bid Item #20-208 Department:Environmental Services Department:Environmental Services Caption:Motion to approve the purchase of a Caterpillar 740EJ Articulating Truck, Bid Item #20-208. There are two responding bidders to the bid, Yancey Brothers and Border Equipment Division of GJ&L. Yancey Brothers Company (Caterpillar), Augusta GA, met all of the bid requirements. Background:Acquiring the Caterpillar 740EJ articulating truck will provide multipurpose options; We will be able to drop piles of materials in one spot as needed, however the best advantage of the ejector style truck is that we can also drop spread materials on flat and uneven areas as needed decreasing the wear and tear on dozier(s) in relation to the pile drop and then having to “push” and even the pile of materials. The ejector truck is designed to allow materials to be spread over an area at the approximate depth desired. This allows for the dozier(s) to only have to level areas instead of the pile push and blade for proper depth reducing wear and tear on our dozers. Also the local Augusta area Caterpillar dealership is capable of performing all warranty covered repairs and other repairs ESD personnel cannot perform. Analysis:To meet the needs of the ESD daily landfill operations, this articulating truck greatly increases productivity with its various methods of material placement. In addition, the ejector style truck is designed to push the materials out of the back of the dump bed instead of raising the bed to dump materials. This will eliminate load shifts while dumping that could and have caused trucks to tip over in many cases causing damage to the truck and/or injury to driver. Less fuel consumption is another benefit compared to a dozier having to push a pile of cover soil over the working face at the end of the day resulting in increased productivity. Reducing the risk of tipping over is one of the many safety concerns at the landfill moving in this direction will be a good step toward that along with gained productivity. Cover Memo Financial Impact:The cash purchase price of the 2020 Caterpillar 740EJ articulating truck is $653,519. Plan is to obtain through GMA lease pool. Funds are available in 541-04-4210. Alternatives:1. Approve the purchase of the 2020 Caterpillar 740EJ Articulating Truck Bid Item #20-208 through GMA lease pool in the amount of $653,519.00. 2. Do not approve. Recommendation:Approve the purchase of the 2020 Caterpillar 740EJ Articulating Truck Bid Item #20-208 in the amount of $653,519.00. Funds are Available in the Following Accounts: Funds are available in 541-04-4210 and will be handled through GMA Lease. REVIEWED AND APPROVED BY: Cover Memo Invitation to Bid Sealed bids will be received at this office until Tuesday, July 28, 2020 @ 3:00 p.m. (VIA ZOOM) for furnishing for: Bid Item #20-208 2020/2021 Articulated Ejector Truck for Augusta GA – Environmental Services Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, July 10, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle June 18, 25, July 2, 9, 2020 Metro Courier June 18, 2020 OFFICIAL 0 Vendors Yancey Brothers 4165 Mike Padgett Hwy Augusta, GA 30906 Border Equipment Div. of GJ&L 2804 Wylds Road Augusta, GA 30909 Attachment B Yes Yes E-Verify Number 686717 705362 Addedum 1 Yes Yes SAVE Form Yes Yes Year 2020 2020 Brand Caterpillar Terex Model 740EJ TA400 Bid Price $653,519.00 $549,000.00 Proposed Delivery Schedule 120 From PO 90-120 days Optional Price of Booster N/A N/A Exceptions Exceptions Noted Total Number Specifications Mailed Out: 26 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 23 Georgia Procurement Registry: 6 Total packages submitted: 2 Total Noncompliant: 0 ITB Bid Opening #20-208 2020/2021 Articulated Ejector Truck for Augusta, Georgia - Environmental Services Bid Opening Date: Tuesday, July 28, 2020 at 3:00 p.m. via ZOOM Page 1 of 1 Commission Meeting Agenda 12/1/2020 2:00 PM Assigning the honorary road name of Ernest Bowman Jr Road to Jack Kelly Road Department:Information Technology Department:Information Technology Caption:Motion to approve assigning the honorary road name of Ernest Bowman Jr Road to Jack Kelly Road. Background:Ernest Bowman, Jr. "affectionately known as Ernie" was born in Augusta, Georgia in 1945 and was reared at 3408 Jack Kelly Road. He attended school in Richmond County and graduated from Lucy C. Laney High School in 1963. He later served in the US Air Force. Since 1958, he was a baptized active member of Live River Baptist Church, 3404 Jack Kelly Road. He was a respectful and spiritual leader. He served in several ministries and capacities in the church over the years. He was a Sunday school teacher, trustee, deacon, Chairman of Deacons Ministry and eventually Chairman Emeritus of Deacons Ministry until his passing in 2017. Ernie was a leader and one of the organizers of the Gracewood Neighborhood Association where he served as President for several years. He worked hard toward many fundraisers for neighborhood projects including successful reunions to sponsor all current and former senior citizens of the community. Analysis:Impact of Honoree: Ernest Bowman Jr. was a very knowledgeable resource person in civic and political matters. He was an active voter and encouraged voter registration and regular voting by community members and friends. He strived to improve and effect change for the good of the people and encouraged them to find constructive ways to help themselves. He was always willing to share his vast knowledge, skills and resources. He advised on procedures for obtaining assistance for community improvements. Ernie was lovingly referred to as "unofficial mayor of Gracewood" by many of the residents because he was knowledgeable and approachable. People sought him out for advice and guidance. If he didn't know the answer to a question, he would research, make contacts and inquiries until he got the answer. That's just how dedicated he was to helping Cover Memo people. Geographic Affiliation: •The honorary designation request is for Jack Kelly Road because this is where Mr. Bowman was born and where he was an active leader for his community. Living Status: • Ernest Bowman Jr died in 2017. Financial Impact:Cost for road signs and Application – Paid By Applicant Alternatives: Recommendation:Approve the honorary designation of Ernest Bowman Jr Road for Jack Kelley Road. Funds are Available in the Following Accounts: Cost for placement of honorary road name signs and application has been paid for by the applicant REVIEWED AND APPROVED BY: Cover Memo AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month – 2:00 p.m. Committee meetings: Second and last Tuesdays of each month – 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) ____X______ Commission __________ Public Safety Committee __________ Public Services Committee __________ Administrative Services Committee __________ Engineering Services Committee __________ Finance Committee Contact Information for Individual/Presenter Making the Request: Name: ______________________________________________________________ Address: ____________________________________________________________ Telephone Number: ___________________________________________________ Fax Number: _________________________________________________________ E-Mail Address: ______________________________________________________ Please send this request form to the following address: Ms. Lena J. Bonner Telephone Number: 706-821-1820 Clerk of Commission Fax Number: 706-821-1838 Suite 220 Municipal Building E-Mail Address: nmorawski@augustaga.gov 535 Telfair Street Augusta, GA 30901 Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk’s Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five- minute time limit will be allowed for presentations. Date of Meeting __11/3/2020__ or 11/17/2020 Date of Meeting _____________ Date of Meeting _____________ Date of Meeting _____________ Date of Meeting _______ Date of Meeting _____________ Michele Pearman (IT-GIS) 535 Telfair St. Bldg 2000 706-945-4568 pearman@augustaga.gov Caption/Topic of Discussion to be placed on the Agenda: Honorary Road Name for Jack Kelly Road to Ernest Bowman Jr Road CAPTION Assigning the honorary road name of Ernest Bowman Jr Road to Jack Kelly Road. BACKGROUND Ernest Bowman, Jr. "affectionately known as Ernie" was born in Augusta, Georgia in 1945 and was reared at 3408 Jack Kelly Road. He attended school in Richmond County and graduated from Lucy C. Laney High School in 1963. He later served in the US Air Force. Since 1958, he was a baptized active member of Live River Baptist Church, 3404 Jack Kelly Road. He was a respectful and spiritual leader. He served in several ministries and capacities in the church over the years. He was a Sunday school teacher, trustee, deacon, Chairman of Deacons Ministry and eventually Chairman Emeritus of Deacons Ministry until his passing in 2017. Ernie was a leader and one of the organizers of the Gracewood Neighborhood Association where he served as President for several years. He worked hard toward many fundraisers for neighborhood projects including successful reunions to sponsor all current and former senior citizens of the community. ANALYSIS Impact of Honoree Ernest Bowman Jr. was a very knowledgeable resource person in civic and political matters. He was an active voter and encouraged voter registration and regular voting by community members and friends. He strived to improve and effect change for the good of the people and encouraged them to find constructive ways to help themselves. He was always willing to share his vast knowledge, skills and resources. He advised on procedures for obtaining assistance for community improvements. Ernie was lovingly referred to as "unofficial mayor of Gracewood" by many of the residents because he was knowledgeable and approachable. People sought him out for advice and guidance. If he didn't know the answer to a question, he would research, make contacts and inquiries until he got the answer. That's just how dedicated he was to helping people. Geographic Affiliation • The honorary designation request is for Jack Kelly Road because this is where Mr. Bowman was born and where he was an active leader for his community. Living Status • Ernest Bowman Jr died in 2017. FINANCIAL IMPACT Cost for road signs and Application – Paid FUNDING SOURCES Cost for placement of honorary road name signs and application has been paid for by the applicant RECOMMENDATION Approve the honorary designation of Ernest Bowman Jr Road for Jack Kelley Road. Ja c k K e l l y R d Gulfen Rd Tobacco Rd Cl a n t o n R d Tobacco Rd J a c k K e l l y R d Jack Kell y R d Tobacco Rd Tobacco Rd Honorary NameSign 2- Ernest Bowman Jr Road Honorary NameSign 1 - Ernest Bowman Jr Road Augusta, GA MapAugusta, GA Map Produced By:Augusta, GA GovernmentInformation Technolgy Department - GIS Division535 Telfair Street Bldg 2000Augusta, GA 309018/28/2020 hf18821 0 170 34085 Feet 1 inch = 242 feet Augusta, GA IT-GIS Road Naming Policy: Petition & Honorary Designations Last Updated: August 20th, 2014 Page 14 Honorary Road Name Sign Application to include Image of Road Image can be found using our Website: https:/ /gismap.augustaga.gov/ augustajs/ J a c k K e l l y R d Tobacco Rd Gulfen Rd S t u a r t T e r Clant on Rd JackKel l y R d Tobacco Rd Tobacco Rd Tobacco Rd J a c k K e l l y R d J a c k K e l l y Rd St u a r t T e r 3208 Amber Dr3218 Amber Dr3220 Amber Dr 3203 Amber Dr3211 Amber Dr 3050 Mystic Ln 1903 Gulfen Rd 1925 Gulfen Rd 1923 Gulfen Rd 1921 Gulfen Rd 1917 Gulfen Rd 1938 Gulfen Rd 1920 Gulfen Rd 1919 Gulfen Rd 1982 Tobacco Rd 2016 Stuart Ter 1979 Tobacco Rd 2000 Tobacco Rd 2002 Tobacco Rd 1951 Tobacco Rd 1961 Tobacco Rd 1963 Tobacco Rd 1965 Tobacco Rd 1973 Tobacco Rd 1989 Tobacco Rd 1983 Tobacco Rd 1985 Tobacco Rd 1959 Tobacco Rd 1984 Tobacco Rd 1991 Tobacco Rd 1925 Tobacco Rd 1915 Tobacco Rd 1931 Tobacco Rd 1941 Tobacco Rd 3537 Tobacco Rd 3522 Jack Kelly Rd 3410 Jack Kelly Rd 2400 Sedgefield Dr 2412 Sedgefield Dr 2432 Sedgefield Dr 2404 Sedgefield Dr 3564 Jack Kelly Rd 3505 Jack Kelly Rd 3507 Jack Kelly Rd 3509 Jack Kelly Rd 3541 Jack Kelly Rd 3543 Jack Kelly Rd 3441 Jack Kelly Rd 3508 Jack Kelly Rd 3555 Jack Kelly Rd 3558 Jack Kelly Rd 3408 Jack Kelly Rd 3416 Jack Kelly Rd 3434 Jack Kelly Rd 3610 Jack Kelly Rd 3604 Jack Kelly Rd 3557 Jack Kelly Rd 3549 Jack Kelly Rd 3553 Jack Kelly Rd 3539 Jack Kelly Rd 3542 Jack Kelly Rd 3532 Jack Kelly Rd 3530 Jack Kelly Rd 3526 Jack Kelly Rd 3520 Jack Kelly Rd 3516 Jack Kelly Rd 3512 Jack Kelly Rd 3433 Jack Kelly Rd 3415 Jack Kelly Rd 3502 Jack Kelly Rd 3506 Jack Kelly Rd 3510 Jack Kelly Rd 3545 Jack Kelly Rd 3562 Jack Kelly Rd 3560 Jack Kelly Rd3573 Jack Kelly Rd 3575 Jack Kelly Rd 3571 Jack Kelly Rd 3404 Jack Kelly Rd 3445 Jack Kelly Rd 3521 Jack Kelly Rd 3524 Jack Kelly Rd 2667 Bridgeover Ave 2663 Bridgeover Ave3564 A Jack Kelly Rd 3502 A Jack Kelly Rd Parcels with approval letters From:Commissioner John E. Clarke To:Lena Bonner Cc:Natasha L. McFarley Subject:Re: Letter of Support Date:Wednesday, October 14, 2020 8:01:56 PM I hereby sign this letter of intent. Get Outlook for iOS From: Lena Bonner <lbonner@augustaga.gov> Sent: Wednesday, October 14, 2020 4:03:37 PM To: Commissioner John E. Clarke <JClarke@augustaga.gov> Cc: Natasha L. McFarley <nmcfarley@augustaga.gov> Subject: Letter of Support Commissioner Clarke, A group of Jack Kelly Road residents initiated and acquired the necessary signatures for the Honorary Naming of a portion of Jack Kelly Road in honor of Mr. Ernest Bowman. The enabling legislation/city ordinance states the following: 8-5-21 Honorary Designations Requests for honorary designations of Augusta roads, not owned or maintained by state or federal agencies, should be made to IT-GIS. Roads assigned an honorary designation are not officially renamed but carry a second honorary name. A nonrefundable application fee of $250 along with administrative fees must be submitted to IT-GIS prior to processing. Administrative fees may include costs for manufacturing and installation of all new signs. Application and administrative fees are subject to change at the discretion of IT-GIS as outlined in the schedule of fees. The honorary designation request will only be presented to the Commission for final approval if all criteria are met as outlined in the GISOP for honorary designation of Augusta facilities, roads and bridges. Procedure for Filing o Complete an Honorary Designation Application. Individual letters of support are encouraged and should be included o Submit to IT-GIS for review to ensure criteria are met and fee verification (Appendix E) o If approved & fees received, application is returned to the applicant for a signature from at least one of the Commissioners; both are recommended *If the requested designation crosses more than 1 Commission or Super Commission District, the applicant should seek signature from the Commissioner for the majority of the road o After approval by the Commissioner(s), application should be returned to IT-GIS in preparation for Committee approval o IT-GIS will advertise the honorary designation request at the requested site for public input at the Committee meeting o If approved by the Committee, final approval is granted by the Augusta Commission In accordance with the ordinance if you are in support attached is a letter of support for your signature; if you’re not please advise accordingly. Thank you. Sincerely, Lena J. Bonner Clerk of Commission Office of the Clerk of Commission 535 Telfair Street Augusta, GA 30901 (706) 821-1820 – Office (706) 821-1838 – Office Fax This e-mail contains confidential information and is intended only for the individual named. If you are not the named addressee, youshould not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail bymistake and delete this e-mail from your system. The City of Augusta accepts no liability for the content of this e-mail or for theconsequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing.Any views or opinions presented in this e-mail are solely those of the author and do not necessarily represent those of the City ofAugusta. E-mail transmissions cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost,destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in thecontent of this message which arise as a result of the e-mail transmission. If verification is required, please request a hard copy version.AED:104.1 September 25,2O2O Mr. Ben Hasan County Commissioner Augusta, GA 30906 Dear Mr. Hasan: REFERENCE: Honorary Naming of a Portion of Jack Kelly Road I, Frank Bowman and neighbors of the Gracewood Community are requesting your approval for the honorary naming of a portion of Jack Kelly Road. We are asking for your support in this effort to honor Ernest Bowman, Jr. He was a property owner and did much for this Community. He had a vast amount of knowledge, not only, personally, politically but especially spiritually. He was always there for everyone. lf you had a question and needed an answer, Mr. Bowman was the "go to man". He would not stop until he found the answer, even if it was an answer you might not want to hear. Mr. Bowman was loved and respected by so many people, in all walks of life. The application has been submitted to the proper office along with the applicable fees of S250.00 and 5320.00. We are asking for your signature on this letter showing your support in this effort. To this end, we greatly appreciate your support in this matter. !f there is anything else that you may need or if I can assist you in any way, please let me know. Sincerely, Zdle-r,,--' Mr. Frank H. Bowman 1479 Brown Road Hephzibah, GA 30815 7 O6-798-L651 or (cell) 706-631-1515 RESOLUTION WHEREAS: Frank Bowman, on behalf of the Augusta community, initiated a request for an Honorary Road Name Designation for the Jack Kelly Road; WHEREAS: It is proposed that Jack Kelly Road be assigned an honorary name of Ernest Bowman Jr Road, not altering the official name Jack Kelly Road; WHEREAS: The honorary designation request does meet requirements for cultural, historical, humanitarian, area lineage and/or distinguished career justification, in addition to its geographic affiliation; WHEREAS: This honorary designation request is being made to honor the significance Mr. Ernest Bowman Jr. has made to the Richmond County community for his deep personal commitment to the welfare of his fellow citizens; NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION: THEREFORE: Let it be known that Augusta, Georgia does hereby assign the Jack Kelly Road the honorary name of Ernest Bowman Jr Road. Traffic Engineering is to be notified of the honorary designation and the requested road signs should be erected accordingly. ______________________________ Lena Bonner, Clerk of Commission ______________________________ Hardie Davis Jr., Mayor ______________________________ Tameka Allen, Information Technology CERTIFICATE The undersigned qualified and acting Clerk of the Augusta Commission certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Augusta Commission held on _______________________________________. ______________________________ Lena Bonner, Clerk of Commission ______________________________ Date Commission Meeting Agenda 12/1/2020 2:00 PM D’Antignac Street Lighting Department:Engineering Dept. Department:Engineering Dept. Caption:Motion to approve the installation of 16 street lights along D’Antignac Street between Walton Way and R.A. Dent Blvd with an upfront construction cost of $150,000 and an annual cost of $8,570.88. Construction funding is available in Street Lighting Upgrades SPLOST VI account and ongoing operations and maintenance in annual street lighting budget. Requested by AED Background:At the request of University Hospital, Georgia Power will install 16 street lights along D’Antignac Road in front of University Hospital. The existing street lighting system is no longer working and beyond our ability to repair it. The upfront cost to install the street light system will be $150,000 dollars. The yearly cost to operate and maintain the system will be $8,570.88 which will be covered by the annual street lighting budget. Analysis:The cost proposal was received by Augusta, GA on September 28, 2020, in the amount of: Contractor Bid Georgia Power $150,000 upfront $8,570.88 annually Financial Impact:Adequate funds are available and expenditures of this amount will leave sufficient amount for emergencies through the end of the fiscal year. Alternatives:1) Do not approve. Recommendation:Approve the installation of 16 street lights along D’Antignac Street between Walton Way and R.A. Dent Blvd with an upfront construction cost of $150,000 and an annual cost of $8,570.88. Construction funding is available in Street Lighting Upgrades SPLOST VI account and ongoing operations and maintenance in annual street lighting budget. Cover Memo Funds are Available in the Following Accounts: SPLOST VI 328-041110/219828922, 276-04-1610-5312310 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Fort Gordon Cyber CoE Campus Sanitary Sewer Extension Change Order No. 1 Department:Utilities Department:Utilities Caption:Motion to approve of Change Order No. 1 to Blair Construction, Inc.’s contract to construct the Fort Gordon Cyber CoE Campus Sanitary Sewer Extension. Background:Augusta Utilities Department (AUD) is the contracted water, sanitary sewer, and irrigation utility provider for Fort Gordon. AUD contracted Blair Construction to construct the Fort Gordon Cyber CoE Campus Sanitary Sewer Extension, which is now commonly known as the North Trunk Main. This project started construction as the first of several related AUD projects supporting the Fort Gordon transformation. The Cross Basin Lift Station and Force Main project was being designed during the North Trunk construction. When the Cross Basin design progressed sufficiently to identify the connection to the North Trunk, the stub-out connection was added to the project. Likewise, the Cyber CoE Campus Utilities Project D1 project was being designed during the North Trunk construction. Campus requirements revised the location where the campus sewer and North Trunk were to meet. Thus, AUD revised the North Trunk alignment of Manhole Nos. 41 and 42, and added Manhole No. 43. In summary, the North Trunk Main was under construction as other projects were still under design. Thus, this change order makes the revisions to connect the projects together. Analysis:AUD performed a review of all contract line items, which decreased the change order amount due to revision credits and under-run line items. The resulting change order amount is $53,219.25. The cost details are listed in the Change Order No. 1 documentation. The change order cost will be paid by Fort Gordon within the project budget. Financial Impact: Cover Memo Funding is available in the amount of $53,219.25 under account number 515043420-5425210 / 88880160-5425210. Alternatives:No alternatives are recommended. Recommendation:AUD recommends approval of Change Order No. 1 to Blair Construction Inc.’s contract in the amount of $53,219.25. Funds are Available in the Following Accounts: $53,219.25 from account 515043420-5425210 / 88880160- 5425210. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo OH OH OH SS SS S S FORT GORDON CoE CAMPUS SANITARY SEWER M.H. #36 (PROPOSED) AS P . R D S S FORT GORDON CoE CAMPUS SANITARY SEWER M.H. #35 (PROPOSED) SS W W W 3 6 0 36 0 36 1 3 6 1 36 2 36 3 36 4 37 5 380 37 3 37 4 37 6 37 7 378 37 9 375 380 373 374 376 377 37 8 379 381 3 6 0 3 6 5 3 7 0 3 7 5 357 3 5 8 3 5 9 3 6 1 3 6 2 3 6 3 3 6 4 36 6 36 7 3 6 8 3 6 9 3 7 1 3 7 2 3 7 3 3 7 4 3 7 6 3 7 7 37 0 3 7 5 38 0 3 6 9 37 1 37 2 37 3 37 4 37 6 37 7 37 8 37 9 36 5 370 36 4 36 6 367 368 369 371 372 3 7 3 370 366 367 368 369 371 SS 0+ 0 0 0+ 5 0 1 + 0 0 1 + 0 4 W IS S U E D A T E Su i t e 5 0 5 T 7 0 6 . 2 5 1 . 9 0 9 9 G M C N E T W O R K . C O M Au g u s t a , G A 3 0 9 0 1 14 5 0 G r e e n e S t r e e t DE S I G N E R : DR A W N B Y : EN G I N E E R : PR O J E C T M A N A G E R : GSGSMF KT 30 % S U B M I T T A L 60 % S U B M I T T A L 90 % S U B M I T T A L N/ A FI N A L N/ A N/ A N/ A FO R T G O R D O N C R O S S B A S I N LI F T S T A T I O N & F O R C E M A I N AU G U S T A U T I L I T I E S D E P A R T M E N T GM C P r o j e c t C A U G 1 8 0 0 0 4 E D G F H 1 2 3 4 65 7 8 109 B C A E D G F H B C A 1 2 3 4 65 7 8 109 This drawing is and shall remain the property of Goodwyn, Mills and Cawood, Inc. (GMC). Unauthorized use of any kind including use on other projects is prohibited. In the event that a conflict arises between the sealed drawings and the electronic files, the sealed drawings will govern. ©Goodwyn, Mills and Cawood, Inc. (GMC) DR A W I N G F I L E : W : \ C i v i l \ C A U G D w g \ C A U G 1 8 0 0 0 4 - A u g u s t a - F o r t G o r d o n U t i l i t y - C M A R \ C A D \ 0 1 B I D D R A W I N G S \ 0 3 C I V I L \ C - 1 0 1 - 1 2 1 - - T o o l e G r a p h i c . d w g PL O T T E D : M a y 0 9 , 2 0 1 9 - 1 1 : 1 0 a m CR O S S B A S I N F O R C E MA I N C O N N E C T I O N W / Co E S A N I T A R Y S E W E R EX T E N T I O N C- 2 0 1 PROFILE 1" = 20' HORIZONTAL 1" = 5' VERTICAL EXISTING GRADE FLEXIBLE PIPE BOOT 1 MANHOLE SIDEWALK AVE. (ASPHALT PAVEMENT) 370 360 380 390 0+00 0+50 1+00 1+50 350 12" SAN @ 3.50% 92' - PVC SEWER ST A 0 + 7 1 EX 4 " W A T E R L I N E ST A 0 + 5 6 EX 6 " W A T E R L I N E ST A 0 + 3 4 (A B A N D O N E D ) 6 " F M FLEXIBLE PIPE BOOT CORE DRILL PRECAST MANHOLE AT TOP OF PRECAST BENCH; INSTALL PIPE WITH FLEXIBLE PIPE BOOT. 8' M I N . UT I L I T Y C O R R I D O R CLEARING LIMITSCLEARING LIMITS SCALE: 0'10'20'20'40' 1" = 20' PLANT C-101 370 360 380 390 350 4' Ø P R E C A S T M H # 3 6 ST A 0 + 0 0 GR O U N D : 3 7 2 . 1 1 ' RI M : 3 7 4 . 1 1 ' I. E . 1 2 " I N : 3 6 6 . 2 8 ' I. E . 1 2 " I N : 3 6 1 . 7 0 ' I. E . 1 2 " O U T : 3 6 0 . 4 7 ' N: 1 2 4 7 8 8 9 . 9 4 E: 6 6 3 3 4 5 . 6 3 4' Ø P R E C A S T M H ST A 0 + 9 7 I. E . 1 2 " I N : 3 6 5 . 0 0 ' I. E . 1 2 " O U T : 3 6 4 . 9 0 ' N: 1 2 4 7 8 5 4 . 5 5 E: 6 6 3 4 3 6 . 2 8 1 12" FM STUB-OUT 3' MIN. COVER W/ 12" MJ END PLUG 12" CERAMIC EPOXY LINED DIP 5 LF (MIN.) 12" CERAMIC EPOXY LINED DIP 12" MJ 90° BEND RESTRAINED 12" MJ 90° BEND RESTRAINED 3' M I N . 12" CERAMIC EPOXY LINED DIP Commission Meeting Agenda 12/1/2020 2:00 PM Remove the moratorium of the purchase of a Mack Granite 64 Grapple Truck, bid item #19-283. Department:Environmental Services Department:Environmental Services Caption:Motion to remove the moratorium of the purchase of a Mack Granite 64 Grapple Truck, bid item #19-283. Background:On February 4th, 2020 the Augusta Commission approved the award of Bid item #19-283 Mack Granite 64 Grapple Truck. There were five respondents to the bid, with Environmental Products Group meeting all requirements of the bid. (Approved by Engineering Service Committee January 28, 2020.) On February 18th , 2020, the Augusta Commission approved placing a moratorium on the purchase of the Mack Granite 64 Grapple Truck for Environmental Services Department until the garbage hauler contracts are finalized. On October 20th, 2020 the Augusta Commission approved extending the waste hauler contracts for 2 years. Analysis:The Environmental Services Department is required to collect Category 2 yard waste and bulky waste by grapple truck as set out in Sections 3.1.6 and 3.1.7 of the Solid Waste and Recyclables Agreements which have now been renewed until December 31st, 2023. In addition, the Environmental Services Department utilizes a grapple truck to pick up accumulation of rubbish, debris, and litter violations, as well as illegal dumped debris, illegal dumped tires, community volunteer cleanups, coordinated County departmental community cleanups, storm debris, or other such duties as required in Augusta/Richmond County. ESD currently employs one grapple truck, a 2011 International Pay Star, with over 150,000 miles. The 2011 International Pay Star grapple truck is in constant need of extensive repairs and has been out-of-service the majority of the year. ESD maintenance records show the Pay Star grapple truck was in the shop for approximately 30 repairs during 2020. ESD also utilizes one yard and bulky debris removal contractor who employs a rear load truck with a crew of 2 to 3 people. This contractor collects the Category 2 yard and bulky waste that the Cover Memo grapple truck is unable to collect. The grapple truck is unable to collect debris that is placed under trees, overhead utility lines, or on a hill. The grapple can not collect debris that is too close to objects such as mailboxes, fences, telephone poles, or guide wires. The grapple truck can not collect debris that is loose such as leaves or small uncontained household items. The new Mack Granite 64 Grapple Truck will become the primary truck for pickups which will increase debris removal and cleanup productivity and response times. There are significant amounts of debris to be picked up throughout the County. ESD has continuous need for both a grapple truck and debris removal contractor. Financial Impact:Successful bidder, Environmental Products Group continues to honor the cash purchase price of the 2020 Mack Granite 64 grapple truck is $189,700.00. Funds are available in the amount $189,700 in account 542-04-4110 / 54.22210 Alternatives:1. Continue to use 2011 International Pay Star 2. Continue to contract out most grapple truck work Recommendation:Approve the removal of the moratorium on the purchase of the 2020 Mack Granite 64 grapple truck bid item #19-283. Funds are Available in the Following Accounts: Funds are available in the amount $189,700 in account 542-04- 4110 / 54.22210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo November 11, 2020 City of Augusta Augusta Procurement Department 535 Telfair Street – Room 605 Augusta, GA 30901 To Whom It May Concern: This letter is to confirm that we will honor the price bid for the Grapple Truck per Bid Item #19-283. The only alteration from the original bid is regarding the chassis. The chassis manufacturer has since discontinued the production of the particular chassis model bid last year. I am able to replace the chassis with a current model that matches the bid specification at this same bid price. I have provided the specifications for the alternative chassis for your review. Please feel free to reach out if you have any questions or if you need additional information. Thank you for your consideration. Thank You, Joe LaGanke | Territory Sales Manager Environmental Products Group, Inc. o: 404.693.9700 | c: 404.964.8339| www.myEPG.com Invitation to Bid Sealed bids will be received at this office until Friday, October 18, 2019 @ 11:00 a.m. for furnishing for: Bid Item #19-283 2019/2020 Grapple Truck for Augusta, GA – Environmental Services Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October 4, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 12, 19, 26, October 3, 2019 Metro Courier September 12, 2019 OFFICIAL Vendors Environmental Products Group 4410 Wendell Dr., SW Atlanta, GA 30336 Vanguard Truck Center 5465 Augusta Rd Beech Island, SC 29842 Nextran Truck Center 1735 Breckinridge Plaza Duluth, GA 30096 Matthews Motors 1351 Gordon Hwy Augusta, GA 30901 Rush Truck Center 2925 Gun Club Rd. Augusta, GA 30907 Nextran Truck Center 2855 Broadway Macon, GA 31206 Attachment B Yes Yes Yes Yes Yes Yes E-Verify Number 312637 1285414 204765 873249 255460 No Non-Compliant SAVE Form Yes Yes Yes Yes Yes Yes Year 2020 2020 2021 2021 2020 2021 Brand Mack / Petersen Mack Mack Hino International Mack Model Granite 64 FR MHD / TL3 Loader Graite 64 FR MHD GR 65FR MHD XL8 HV607 Granite 64 FR MHD Bid Price $189,700.00 $196,559.44 $198,375.00 $182,952.00 $193,368.44 $225,357.00 Delivery Date 180 - 140 days Oct. 2020 180-210 days ARO 180-210 days 240-280 120 day from PO Exceptions Noted Exceptions Noted Exceptions Noted 2019/2020 GRAPPLE TRUCK OR APPROVED EQUAL Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 37 Georgia Procurement Registry: 11 Total packages submitted: 6 Total Non-Compliant: 1 Bid Opening Bid Item #19-283 2019/2020 Grapple Truck for Augusta, Georgia – Environmental Services Department Bid Due: Friday, October 18, 2019 @ 11:00 a.m. Page 1 of 1 Commission Meeting Agenda 12/1/2020 2:00 PM Resurfacing Various Roads Bid 20-164Supplement ResurfacingFile Reference: 20-014(A) Department:Engineering Department:Engineering Caption:Motion to approve to Supplement Construction Contract with Reeves Construction Co. in the amount of $965,076.00 to cover additional cost of Resurfacing Aumond Road (Boy Scouts Rd, to Walton Way) and Bransford Road (Wheeler Rd. to Walton Way). Requested by AED.Bid: 20-164 Background:Currently, Reeves Construction is under contract with Augusta, GA for resurfacing R. C. Danial and Wheeler Road in Richmond County. The Augusta Commission awarded this contract on May 5, 2020 and work is in progress. Reeves Construction is also reconstructing Berckmans Road and that work includes paving Ingleside too. Aumond and Bransford roads are adjacent to ongoing road improvements work and need resurfacing. Both roads are on AED resurfacing current list waiting for funding availability. AED conducted cost assessment of recently let projects and determined that sufficient balance funds are available in LMIG funds for additional resurfacing. Analysis:Completing Aumond Road and Bransford along with Wheeler Road and Ingleside are cost effective ways to complete paving of this area corridor. This corridor is also the primary route to Augusta National and keeping these road in good conditions is critical. Reeves Construction Company is currently under contract with Augusta, GA/Augusta Engineering for road improving work in this corridor and the cost provided of $965,076.00. This cost was analyzed and determined to be reasonable and cost effective for the type of work being performed. Financial Impact:Proposed project funds are presented below: 1.FY2019 LMIG $109,982.00 2.TIA Discretionary $365,624.00 3.SPLOSTIV- ResurfacingvariousRoads $489,470.00 TOTAL: $965,076.00 Cover Memo Alternatives:Do not approve and complete supplemental work at later time. Recommendation:Approve to Supplement Construction Contract with Reeves Construction Co. in the amount of $965,076.00 for cover additional cost of Resurfacing Aumond Road (Boy Scouts Rd, to Walton Way) and Bransford Road (Wheeler Rd. to Walton Way). Requested by AED. Funds are Available in the Following Accounts: LMIG FY2019 ($109,982), TIA Discretionary ($365,624) SPLOST IV (489,470) 324-041110-219824904 REVIEWED AND APPROVED BY: Cover Memo Augusta-Richmond County, Georgia BID 20-164 BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: The project is authorized to Supplement Construction Contract with Reeves Construction Co. in the amount of $965,076 for Resurfacing Various Roads Aumond Road (Boy Scouts Rd, to Walton Way). Funding is available in the Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. LMIG Funds (2020)1,012,572$ LMIG 10% Match (TIA Discretionary)101,257$ TIA Discretionary Funds 206,504$ SPLOST VI (LMIG Supplement)1,127,181$ SPLOST VI (resurfacing various)1,000,000$ FY LMIG 2019 109,982$ TIA Discretionary 365,624$ SPLOST IV Resurfacing 489,470$ 4,412,590$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Hardie Davis, Jr., Mayor CPB#N/A CAPITAL PROJECT BUDGET RESURFACING VARIOUS ROADS LMIG 2019, TIA Discretionary Funds and SPLOST IV Resurfacing accounts. 1 of 6 09.26.2019 Augusta-Richmond County, Georgia CPB#N/A CAPITAL PROJECT BUDGET RESURFACING VARIOUS ROADS CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB LMIG FUNDS (2020 ($1,012,572) LMIG 10% MATCH ($101,257) (TIA DISCRETIONARY) SPLOST VI (Resurfacing) ($1,000,000) SPLOST VI (LMIG Supplement) ($1,127,181) TIA DISCRETIONARY FUNDS ($206,504) ($365,624) ($572,128) LMIG FY2019 ($109,982) ($109,982) SPLOST IV RESURFACING ($489,470) ($489,470) TOTAL SOURCES: ($3,447,514) ($965,076) ($4,412,590) USE OF FUNDS LMIG FUNDS (2020) $1,012,572 $1,012,572 335-041110-5414110 LMIG 10% MATCH 335-041110 $101,257 $101,257 (TIA DISCRETIONARY) (TIA DISCRETIONARY) $206,504 $365,624 $572,128 235-041110-5414110 SPLOST VI (Resurfacing) $1,000,000 $1,000,000 2 of 6 09.26.2019 Augusta-Richmond County, Georgia CPB#N/A CAPITAL PROJECT BUDGET RESURFACING VARIOUS ROADS 328-041110-5414110 SPLOST VI (LMIG Supplement) $1,127,181 $1,127,181 LMIG FY2019 $109,982 $109,982 SPLOST IV RESURFACING $489,470 $489,470 TOTAL USES: $3,447,514 $965,076 $4,412,590 3 of 6 09.26.2019 4 of 6 09.26.2019 5 of 6 09.26.2019 6 of 6 09.26.2019 Commission Meeting Agenda 12/1/2020 2:00 PM RFQ 20-138 Approve Contract to Provide Design and Engineering Services for the Walton Way Accessible Sidewalk Renovation Project Department:Engineering Department:Engineering Caption:Motion to approve and award a contract for design and engineering services to Cranston Engineering Group in the amount of $192,931.25 for the Walton Way Accessible Sidewalk Renovation Project. RFQ 20-138. Requested by AED Background:In 2018, Augusta was awarded a TAP Grant to improve the sidewalks and handicap features along Walton Way between 7th Street and 11th Street. This portion of Walton Way is often used by the mobility impaired to access needed businesses such as Habitat for Humanity and the Richmond County Courthouse. Analysis:This portion of Walton Way has remained unchanged for decades and no longer meets the requirements of the Americans with Disabilities Act (ADA). This award will allow Cranston Engineering Group to provide design and engineering services to upgrade this section of Walton Way with new sidewalks and have it meet all ADA accessibility guidelines Financial Impact:The Augusta Engineering Department was able to secure a TAP Grant to pay for the preliminary engineering and construction of this project. The grant will pay $148,000 of the design and engineering services cost. The remaining $44,931.25 is Augusta’s required match and it will be paid by SPLOST VI sidewalk improvement funds. Alternatives:1) Do not approve and find alternate way to get these improvements completed. Recommendation:approve and award a contract for design and engineering services to Cranston Engineering Group in the amount of Cover Memo $192,931.25 for the Walton Way Accessible Sidewalk Renovation Project Funds are Available in the Following Accounts: SPLOST VI Sidewalk Improvement account 328-041110- 219828919 $44,931.25 TAP Grant $148,000.00 REVIEWED AND APPROVED BY: Cover Memo AUGUSTA REGIONAL TRANSPORTATION STUDY  AGENDA ITEM – STAFF REPORT                                                                                                                                       Walton Way Accessible Sidewalk Renovation – b/w 7th & 11th Sts     Date Approved by Policy Committee:  February 8, 2018   Type of Action: Requires Amendment to the 2040 Long Range Transportation Plan and TIP FY 2017‐ 2022.   Project Description: The project will include the renovation, replacement and widening of  sidewalks and curb‐cuts in the public right‐of‐way along Walton Way between 7th Street and 11th  Street. Currently there are several sections of the sidewalk that are not accessible or safe for  pedestrians and persons in wheeled mobility devices such as wheelchairs or scooters. The  presence of several utility poles placed in the middle of the sidewalk and near curb‐cuts create  barriers forcing pedestrians onto the grass and wheelchair users into the road. At several  driveways, the sidewalks are excessively sloped towards the road or the sidewalk is indistinct from  the driveway and makes pedestrian travel unsafe. There are not sidewalks on both sides of Walton  Way in this area. The sidewalk shifts from one side of the street to the other requiring pedestrians  to cross the street to continue on the sidewalk. Curb‐cuts and cross‐walks will be added where the  accessible path of travel crosses the street. There are also curb‐cuts that are poorly located and do  not meet the 2010 ADA Standards for Accessible Design. Sidewalks will be widened to provide a  path around utility poles, movable objects such as trees will be removed and sidewalks will be  leveled to comply with the 2010 ADA Standards for Accessible Design. The completed project will  provide a safe and accessible pedestrian path of travel in the public right of way along Walton  Way between 7th and 11th Street.   Current (PI#):    Proposed: This project will provide an accessible and safe pedestrian path of travel in the  Public Right of Way along Walton Way by bringing inaccessible sidewalks into compliance  with the Americans with Disabilities Act (ADA) and the 2010 Standards for Accessible Design.   Reason for Modification:     2040 LRTP Implementation:   Maintenance, System Preservation: Develop a transportation system that will allow mobility  throughout the region by improving the physical condition and maintenance of the  transportation network, and provide efficient and safe movement of persons and  goods/freight.   Provide a plan that realizes the importance of maintaining and preserving the existing  highway system and facilities.   Safety Security: Develop multimodal transportation system that increases security of the  transportation system and promotes strategies to reduce traffic crashes and injury outcomes.   Purpose and Need: Safety, Accessibility   Comment Period: 30 days   Public Comments to date:  January 22‐24, 2018   Funding/Year      Project Id  No. Sponsor Phase / FY Fund  Codes  Federal  Amount State Local Total Project  Cost   GDOT/ARTS PE 2019 TA/Z301 $40,000 $0 $10,000 $50,000   GDOT/ARTS PE 2019 TA/Z301 $108,000 $0 $27,000 $135,000   GDOT/ARTS ROW 2020 TA/Z301 $10,040 $0 $2,510 $12,550   GDOT/ARTS UTL 2020 TA/Z301 $20,000 $0 $5,000 $25,000   GDOT/ARTS CST 2021 TA/Z301 $269,539 $0 $67,382 $336,911.11  TOTAL $440,000 $0 $119,461 $559,461  AUGUSTA REGIONAL TRANSPORTATION STUDY  AGENDA ITEM – STAFF REPORT              AUGUSTA REGIONAL TRANSPORTATION STUDY  GEORGIA FY 2018‐2021 TRANSPORTATION IMPROVEMENT PROGRAM     PROJECT NAME: Walton Way Accessible Sidewalk Renovation – b/w 7th & 11th Sts P.I. NOS:        PROJECT DESCRIPTION:  Walton Way between 7th and 11th Streets. The project will include the renovation, replacement and widening of sidewalks  and curb‐cuts in the public right‐of‐way along Walton Way between 7th Street and 11th Street. Currently there are several  sections of the sidewalk that are not accessible or safe for pedestrians and persons in wheeled mobility devices such as  wheelchairs or scooters. The presence of several utility poles placed in the middle of the sidewalk and near curb‐cuts create  barriers forcing pedestrians onto the grass and wheelchair users into the road. At several driveways, the sidewalks are  excessively sloped towards the road or the sidewalk is indistinct from the driveway and makes pedestrian travel unsafe.  There are not sidewalks on both sides of Walton Way in this area. The sidewalk shifts from one side of the street to the  other requiring pedestrians to cross the street to continue on the sidewalk. Curb‐cuts and cross‐walks will be added where  the accessible path of travel crosses the street. There are also curb‐cuts that are poorly located and do not meet the 2010  ADA Standards for Accessible Design. Sidewalks will be widened to provide a path around utility poles, movable objects  such as trees will be removed and sidewalks will be leveled to comply with the 2010 ADA Standards for Accessible Design.  The completed project will provide a safe and accessible pedestrian path of travel in the public right of way along Walton  Way between 7th and 11th Street.  CST. YEAR:    TIP #:    COUNTY: Richmond  LENGTH (MI):    # OF LANES‐EXISTING:     PLANNED:          TRAFFIC VOLUMES (ADT):    (2010)     (2040 Constrained)       LOCAL RD. #   ST./U.S.#           PROJECT #    NEEDS AND CONSIDERATIONS  PURPOSE AND NEED: Safety, Accessibility         COMMENTS / REMARKS:    FUNDING  PROJECT PHASE SOURCE AUTHORIZED FY 2017 FY 2019 FY 2020 FY 2021 MTP TIER 2 MTP TIER 3 TOTAL  SCOPING                         PRELIMINARY ENGINEERING         $50,000     $50,000 PRELIMINARY ENGINEERING   $135,000  $135,000 RIGHT‐OF‐WAY          $12,550    $12,550 UTILITIES        $25,000    $25,000 CONSTRUCTION          $336,911   $336,911 TOTAL COST    $0 $0 $185,000 $37,550 $336,911 $0 $0 $559,461 FEDERAL COST     $0 $0 $148,000 $30,040 $269,529 $0 $0 $447,569 STATE COST     $0 $0   $0 $0 $0 LOCAL COST   $0 $0 $37,000 $7,510 $67,382 $0 $0 $111,892 OTHER     $0 $0 $0 $0 $0 $0 $0 $0 DOT DISTRICT :  2   CONGRESSIONAL DIST:   RC:     CSRA            FUNDING FOR PI#1 TA/Z301 FUNDING FOR PI#2   FUNDING FOR PI#3        PROJECT  LOCATION                                                                               Request for Qualifications Request for Qualifications will be received at this office until Thursday, January 23, 2020 @ 11:00 a.m. for furnishing for the Engineering Department: RFQ 20-138 Design and Engineering Services for Walton Way Sidewalk Improvements Project – for Engineering Department – Traffic Engineering Division Commodity Codes: 18-907-00, 18-295-00, 18-907-35 RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Pre Qualifications Conference will be held on Tuesday, January 7, 2020 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, January 9, 2020, @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of ninety (90) days after qualifications have been opened, pending the execution of contract with the successful vendor. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle December 12, 19, 26, 2019, January 2, 2020 Metro Courier December 12, 2019 OFFICIAL VENDORS Attachment "B"E-Verify #SAVE Form Original 7 Copies Pond 621 NW Frontage Rd Suite 320 Augusta, GA 30907 Yes 175046 Yes Yes Yes Southeastern Eng/EMC 4424 Columbia Rd., Suite B Martinez, GA 30907 Atlas Technical Conslutants 2450 Commerce Dr., Suite 100 Duluth, GA 30096 Yes 1380925 Yes Yes Yes CERM 1990 Lakeside Pkwy SE Suite 300 Tucker, GA 30084 Benesch & Co. 1005 Broad St., Suite 200 Augusta, GA 30901 Yes 307873 Yes Yes Yes Johnson Laschober & Assoc 1296 Broad St Augusta, GA 30901 Yes 226309 Yes Yes Yes Cranston Engineering 452 Ellis Street Augusta, GA 30901 Yes 64684 Yes Yes Yes BEC LLC 1836 Carrollton Villa Rica Hwy Villa Rica, GA 30180 W&A Engineering 355 Oneta St, STE D100 Athens, GA 30601 Yes NO Non-Compliant Yes Yes Yes RFQ Opening RFQ Item #20-138 Design and Engineering Services for Walton Way Sidewalk Improvements Project for Augusta, GA – Engineering Department-Traffic Engineering Division RFQ Date: Thursday, January 23, 2020 @ 11:00 a.m. Total Number Specifications Mailed Out: 31 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 125 Georgia Procurement Registry: 1062 Pre-Qualifications/Telephone Conference Attendees: 10 Total packages submitted: 6 Total Noncompliant: 1 Page 1 of 1 POND & COMPANY 621 NW FRONTAGE ROAD, STE 320 AUGUSTA, GA 30907 Atlas Technical Conslutants 2450 Commerce Dr., Suite 100 Duluth, GA 30096 Benesch & Co. 1005 Broad St., Suite 200 Augusta, GA 30901 CRANSTON ENGINEERING GROUP 452 ELLIS ST. AUGUSTA, GEORGIA 30901 JOHNSON LASCHOBER & ASSOCIATES 1296 BROAD STREET AUGUSTA, GA 30901 W&A Engineering 355 Oneta St, STE D100 Athens, GA 30601 POND & COMPANY 621 NW FRONTAGE ROAD, STE 320 AUGUSTA, GA 30907 Atlas Technical Conslutants 2450 Commerce Dr., Suite 100 Duluth, GA 30096 Benesch & Co. 1005 Broad St., Suite 200 Augusta, GA 30901 CRANSTON ENGINEERING GROUP 452 ELLIS ST. AUGUSTA, GEORGIA 30901 JOHNSON LASCHOBER & ASSOCIATES 1296 BROAD STREET AUGUSTA, GA 30901 W&A Engineering 355 Oneta St, STE D100 Athens, GA 30601 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Evaluation Criteria Ranking Points Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS FAIL PASS PASS PASS PASS PASS Fail 2. Qualifications & Experience (0-5)15 3.8 4.1 4.7 4 4.1 57 61.5 70.5 60 61.5 3. Organization & Approach Include (0-5)15 3.7 4.1 4.6 3.9 4 55.5 61.5 69 58.5 60 4. Scope of Services a.) Specific relevant experience of proposed team specific to “sidewalk improvements to improve pedestrian safety of a corridor” concept and design. b.) Detailed description of the proposed technical approach to be taken for the performance of the required services and associated deliverables. c) Specific relevant experience of proposed teams with the 2010 ADA Standards, FHWA requirements for accessible pedestrian routes and compliancy with the accessibility requirements of the ADA. (0-5)35 3.6 3.7 4.7 3.9 3.6 126 129.5 164.5 136.5 126 5. Workload – Schedule of Work (0-5)10 3.7 3.7 4.7 3.6 4.2 37 37 47 36 42 6. Financial Stability (0-5)5 4.8 4.8 4.8 4.6 4.8 24 24 24 23 24 7. References (0-5)5 5 5 5 5 5 25 25 25 25 25 24.6 25.4 28.5 25 25.7 324.5 338.5 400 339 338.5 8. Presentation by Team (0-5)10 0 0 0 0 0 9 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 10 - Maximum Weighted Total Possible 75) 0 0 0 0 0 0 0 0 0 0 24.6 25.4 28.5 25 25.7 324.5 338.5 400 339 338.5 Procurement DepartmentRepresentative:_____Nancy Williams_______________________________________ Procurement Department Completion DA17:P23ate: _____2/10/20________________________ Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator Cumulative ___Cumulative ______________________ Date: _______2/10/20_____________________ RFQ Item 20-138 Design and Engineering Services for Walton Way Sidewalk Improvements Project for Augusta, GA - Engineering Department – Traffic Engineering Division RFQ Evaluation Meeting: Monday, February 10, 2020 @ 3:00 p.m. Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Vendors Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 425) Phase 1 Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted ScoresWeighted Scores Commission Meeting Agenda 12/1/2020 2:00 PM Street Light Poles & Fixtures - Bid Item #21-037 Department:Engineering Dept. Department:Engineering Dept. Caption:Motion to approve award of Street Light Poles & Fixtures Annual Contract to Graybar Electric Company. Bid Item # 21- 037. The estimated annual cost is $75,000.00. Award is contingent upon receipt of signed contracts and required insurance documents. . Requested by AED Background:Due to the growth of Augusta and our responsibility to maintain over 5,000 street lights throughout the county, construction activities and old age can damage portions of the street light system that will need immediate repair. This additional resource will afford AED a practical approach to completing and sustaining much needed maintenance and repair services in a timely and efficient manner. Analysis:This annual bid will provide the Augusta Engineering Department Traffic Engineering with a highly qualified supplier to deliver materials to repair or replace existing street lighting. Street Lighting materials will be able to be purchased quicker allowing for better system maintenance and performance. Financial Impact:These services will be provided on an as-needed basis as directed by the AED Traffic Engineering Division. Funding for these services will be provided in the Street Light Annual Budget item Replacement Lighting #276041610-5311640. The estimated annual cost is $75,000.00. Alternatives:1) Do not approve annual contract. Recommendation:Approve award of Street Light Poles & Fixtures Annual Contract to Graybar Electric Company. The estimated annual cost is $75,000.00. Award is contingent upon receipt of signed contracts and required insurance documents. Cover Memo Funds are Available in the Following Accounts: 276041610-5311640 REVIEWED AND APPROVED BY: Cover Memo Invitation To Bid Sealed bids will be received at this office until Wednesday, October 28, 2020 @ 11:00 a.m. via ZOOM – Meeting ID: 926 0718 3170; Password: 946679 for furnishing: BID ITEMS FOR ENGINEERING DEPARTMENT - ANNUAL CONTRACT- COMMODITY CODE (Bid Items may have more parent codes) - Bid Item 21-037 Street Light Poles & Fixtures 285-28580 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901, 706-821-2422. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, October 6, 2020, @ 5:00 P.M. No bid will be accepted by fax; all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail; fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 10, 17, 24, October 1, 2020 Metro Courier September 10, 2020 GREYBAR ELECTRIC SUPPLY 3222 MIKE PADGETT AUGUSTA, GA 30906 GEXPRO 1547 15TH STREET AUGUSTA, GA 30901 MAYER ELECTRIC SUPPLY 1870 WYLDS ROAD AUGUSTA, GA 30909 SESCO LIGHTING ATN: TYLER COLEY 5100 PEACHTREE INDUSTRIAL BLVD STE 400 PEACHTREE CORNERS, GA 30071 SOLAR MAX LED LIGHTING 3080 12TH STREET RIVERSIDE, CA 92507 CONSOLIDATED ELECTTICAL DISTRIBUTORS 4320 BELAIR FRONTAGE ROAD AUGUSTA, GA 30909 HAGEMEYER 1730 BARTON CHAPEL ROAD AUGUSTA, GA 30909 ELECTRICAL EQUIPMENT 1431 MARVIN GRIFFIN ROAD AUGUSTA, GA 30906 E. SAM JONES 3316 SANDPIPER LANE AUGUSTA, GA 30907 TREZA EDWARDS LSBOP HAMEED MALIK ENGINEERING DEPARTMENT JOHN USSERY ENGINEERING DEPARTMENT JARVIS SIMS INTERIM ADMINISTRATOR (ITB ONLY) BID ITEM 21-037 STREET LIGHT POLES & FIXTURES – ANNUAL CONTRACT ENGINEERING DEPARTMENT DUE: WEDNESDAY, 10/28/20 @ 11:00 A.M. BID ITEM 21-037 STREET LIGHT POLES & FIXTURES – ANNUAL CONTRACT ENGINEERING DEPARTMENT MAILED: SEPTEMBER 10, 2020 BID ITEM 21-037 PAGE 1 OF 1 STREET LIGHT POLES & FIXTURES Commission Meeting Agenda 12/1/2020 2:00 PM Supplemental Funding for Engineering Services for Utilities Department on Fort Gordon Department:Utilities Department:Utilities Caption:Motion to approve supplemental funding for on-call engineering services by Alfred Benesch & Company for Utilities Department on Fort Gordon. Background:Fort Gordon is undergoing a post transformation program. Construction and renovation projects are planned throughout the post for the Army Cyber Command, NSA, AIT Complex, DDEAMC and various other associated military units. And the Fort Gordon community facilities such as Post Exchange, MWR, and housing units also have projects underway or planned in support of the growth. Augusta Utilities Department (AUD) is the contracted water, sanitary sewer, and irrigation utility provider for Fort Gordon. AUD not only operates and maintains these systems, but must also plan and construct system expansions to meet Fort Gordon’s growth. Additional engineering support is needed to meet these increasing utility requirements, which Fort Gordon sometimes makes on short notice. Analysis:Alfred Benesch & Company (formerly W.R. Toole Engineers) is currently providing on-call engineering services for AUD on Fort Gordon to meet these needs. This has enabled AUD to respond better and more quickly to Fort Gordon. AUD has assigned 14 tasks to Benesch, which commits $580,931 of the current $600,000.00 funded amount. Nine tasks are completed and five are still ongoing or under construction. In order to continue Benesch’s on-call services to perform additional tasks, AUD requests approval of supplemental funding to add $200,000.00 to their contract. Financial Impact:$200,00.00 funding is available from the following accounts: 507043490-5212115 / 88888888-5212115. Cover Memo Alternatives:No alternatives are recommended. Recommendation:Recommend approval of supplemental funding to add $200,000 to the contract with Benesch to continue to provide on-call engineering services for AUD on Fort Gordon. Funds are Available in the Following Accounts: Funds are available in the following accounts: 507043490- 5212115 / 88888888-5212115. REVIEWED AND APPROVED BY: Cover Memo Alfred Benesch & Company 1005 Broad Street, Suite 200 Augusta, GA 30901 www.benesch.com P 706-722-4114 F 706-722-6219 October 12, 2020 Augusta Utilities Department 360 Bay Street, Suite 180 Augusta, GA 30901 Attention: Mr. Steven M. Behrend, PE Subject: Fort Gordon – Master Contract, Benesch Proposal # P2119057 Mr. Behrend: Alfred Benesch & Company (Benesch) is pleased to submit this proposal for supplemental services to the Augusta Utilities Department for “On-Call” Professional Services related to water and sewer improvements on Fort Gordon. Per our previous discussions, we request that $200,000.00 to be added to the Master Agreement for Engineering Services for Various Projects at Fort Gordon. A summary of changes to the original purchase order P313469 are as follows: · Original Contract Amount = $300,000.00 (Approved by commission 10/18/16) · Previous Amendment #1 = $200,000.00 (Approved by commission 9/5/17) · Previous Amendment #2 = $100,000.00 (Approved by commission 2/11/20) · Current Amendment = $200,000.00 · Net Total Contract Amount = $800,000.00 Benesch will continue to provide services (Task Orders) to Augusta Utilities Department on an as-needed basis. As we have done previously, we will prepare separate Task Order Proposals describing the proposed work procedure, schedule and fee structure to complete the services requested by AUD. No work will be completed without prior written authorization. Again, we appreciate this opportunity to provide a proposal for the Augusta Utilities Department and we look forward to continuing our work with the County. Should you have any questions please feel free to contact our office. Sincerely, Alfred Benesch & Company Victor Conover, PE, CFM Project Manager Commission Meeting Agenda 12/1/2020 2:00 PM Pension Committee Department: Department: Caption:MOTION TO APPROVE A RESOLUTION ADOPTING AN AMENDMENT MADE BY THE BOARD OF TRUSTEES OF THE GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM ("GMEBS") TO THE RESTATED GMEBS MASTER DEFINED BENEFIT RETIREMENT PLAN DOCUMENT ("MASTER PLAN") IN THE YEAR 2020. Background:GMA has requested that this Resolution be adopted by Augusta by December 18, 2020. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo RESOLUTION RESOLUTION ADOPTING AN AMENDMENT MADE BY THE BOARD OF TRUSTEES OF THE GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM (“GMEBS”) TO THE RESTATED GMEBS MASTER DEFINED BENEFIT RETIREMENT PLAN DOCUMENT (“MASTER PLAN”) IN THE YEAR 2020. A RESOLUTION BY THE AUGUSTA, GEORGIA BOARD OF COMMISSIONERS: WHEREAS, on September 25, 2020, the Board of Trustees of GMEBS amended its Master Plan by adopting Amendment 2; and WHEREAS, Amendment 2 of the Restated GMEBS Master Plan implements applicable provisions of the Bipartisan American Miners Act of 2019 concerning the minimum age for In- Service Distributions, and the SECURE Act of 2019 concerning the beginning age for required minimum distributions; and WHEREAS, a June 27, 2016 amendment to the Master Plan requires that Adopting Employers with individualized plans adopt by resolution any amendments made to the Master Plan by the Board of Trustees. NOW, THEREFORE, BE IT RESOLVED by the governing authority of Augusta, Georgia, that the following document is hereby adopted: 1. Amendment 2 to the Restated GMEBS Master Plan, adopted by the GMEBS Board of Trustees on September 25, 2020, attached hereto as Exhibit A. IN WITNESS WHEREOF, this resolution has been duly adopted by the governing authority of Augusta, Georgia on the _______ of _________, 2020. ___________________________ Hardie Davis, Jr. As its Mayor CERTIFICATION I hereby certify that the foregoing is a true and correct copy of an original resolution duly adopted by the Augusta, Georgia Board of Commissioners on the _______ day of _________, 2020. ______________________________ Lena J. Bonner, Clerk of Commission Seal: RESOLUTION OF THE BOARD OF TRUSTEES OF THE GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM AMENDMENT 2 TO THE RESTATED GMEBS DEFINED BENEFIT RETIREMENT PLAN WHEREAS, the Board of Trustees (“Board”) of the Georgia Municipal Employees Benefit System (“GMEBS”) previously adopted the GMEBS Defined Benefit Retirement Plan ("Plan"), which most recently received a favorable advisory level from the IRS on March 30, 2018 and was most recently amended by the Board on September 28, 2018; WHEREAS, the Board has reserved the right to amend the Plan on behalf of Participating Employers in order to retain the qualified status of the Plan in Section 18.02 of the Master Plan Document; and WHEREAS, the Trustees now wish to amend the Plan to implement applicable provisions of the Bipartisan American Miners Act of 2019 concerning the minimum age for In-Service Distribution, and the SECURE Act of 2019 concerning the beginning age for required minimum distributions. NOW, THEREFORE BE IT RESOLVED, this Amendment 2 is hereby adopted to amend the Master Plan effective as set forth herein: 1. Section 6.06(a)(3) of the Master Plan, regarding In-Service Distribution, is amended to reduce the minimum age for In-Service Distribution from sixty-two (62) to fifty-nine and one-half (59 ½) for Plan Years starting on or after January 1, 2020, as follows: (3) Minimum Age Parameters for In-Service Distribution. In order to commence or continue receiving Normal or Alternative Normal Retirement benefits without a Bona Fide Separation from Service, if permitted under the Employer's Plan, a Participant shall be required to satisfy the following minimum age and other requirements: (A) For a Participant who is not a "public safety employee" at the time he applies for Normal or Alternative Normal Retirement benefits (and a Participant who is a public safety employee at the time he applies for Normal or Alternative Normal Retirement benefits unless subparagraph 6.06(a)(3)(B) below applies), for Plan Years beginning on or after January 1, 2020, the Participant must be at least 2 age sixty-twofifty-nine and one half (59 ½ 62) (or such lower age specified under applicable federal law as a safe-harbor age for distributions during working retirement) to receive an In-Service Distribution. For Plan Years beginning before January 1, 2020, the minimum age described herein was sixty-two (or such lower age specified under applicable federal law as a safe-harbor age for distributions during working retirement). (B) For a Participant who is a "public safety employee" in the service of the Employer at the time he applies for Normal or Alternative Normal Retirement benefits, the Participant must be at least age sixty-twofifty-nine and one half (59 ½ 62) (or such lower age specified under applicable federal law as a safe-harbor age for distributions during working retirement) to receive an In-Service Distribution; provided, however, that for Plan Years beginning before January 1, 2020, the minimum age described herein was sixty-two (or such lower age specified under applicable federal law as a safe-harbor age for distributions during working retirement). Notwithstanding the foregoing, if the Adopting Employer's Plan provides for a Normal Retirement Age or Alternative Normal Retirement Age which applies only to public safety employees and which is at least age fifty (50) (or such lower age specified under applicable federal law as a safe-harbor age for distributions during working retirement), the Participant may receive an In-Service Distribution as long as he is at least such age. For purposes of this subparagraph (B), "public safety employees" are employees of the Adopting Employer who provide police protection, firefighting services, or emergency medical services for any area within the jurisdiction of the Adopting Employer. (C) Notwithstanding any provision to the contrary, effective for Employees hired during Plan Years beginning on or after the later of: January 1, 2017; or the close of the first regular legislative session of the legislative body with the authority to amend the plan that begins on or after the date that is 3 months after the final regulations are published in the Federal Register, the Plan will comply with the final Normal Retirement age regulations applicable to governmental plans established in Treas. Reg. 1.401(a) – 1, as amended. 2. Section 10.01(b), concerning distribution rules imposed by federal law, are amended to update the age for a Participant’s required beginning date, as follows: (b) A Participant's entire interest will be distributed, or begin to be distributed, to the Participant no later than the Participant's required beginning date. For purposes of this Section, "required beginning date" means April 1 of the calendar year following the later of (i) the calendar year in which the Participant reaches age seventy-two (72) (age seventy and one-half (70½) for distributions required to be made before January 1, 2020, with respect to a member who would have attained age 70½ before January 1, 2020), or (ii) the calendar year in which the Participant Retires. 3 3. Section 10.01(c)(1), concerning distribution rules imposed by federal law, are amended to update the Participant’s age for the purpose of distributions to his or her surviving spouse when said surviving spouse is the sole Designated Beneficiary, as follows: (c) If the Participant dies before distributions begin, the Participant's entire interest will be distributed, or begin to be distributed, no later than as follows: (1) If the Participant's surviving spouse is the Participant's sole designated beneficiary, then distributions to the surviving spouse will begin by December 31 of the calendar year immediately following the calendar year in which the Participant died, or by December 31 of the calendar year in which the Participant would have attained age seventy-two (72) (age seventy and one-half (70½) for distributions required to be made before January 1, 2020, with respect to a member who would have attained age 70½ before January 1, 2020), if later. RESOLVED FURTHER by the Board that the appropriate officers and employees of GMA or the Administrator are authorized to take any and all actions that they deem appropriate or necessary to effectuate the foregoing resolutions on behalf of the Board, including but not limited to making non-substantive modifications to Plan documents as necessary, and that all prior actions taken in effectuating the Restated Plan documents and cooperation with IRS requests and directives are hereby ratified and confirmed in all respects. The terms of this Resolution are approved and agreed to by the Board of Trustees of the Georgia Municipal Employees Benefit System this 25th day of September, 2020. Attest: Georgia Municipal Employees Benefit System ____________________________ ________________________________ Larry Hanson, Secretary-Treasurer W.D. Palmer, III, Chairman Adopted by the Board of Trustees at the meeting held on September 25, 2020. Commission Meeting Agenda 12/1/2020 2:00 PM Board of Health Appointment Department: Department: Caption:Motion to approve the appointment of Dr.Thomas W. Kiernan to the unexpired term due to the resignation of Dr. Blackwood ending December 21, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Administrator's Report Department:Administration Department:Administration Caption:1. Administrator's Report. 2. 2021 Meeting Agenda. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM SPLOST 8 intergovernmental sales tax agreeement Department:Administration / Finance Department:Administration / Finance Caption:Motion to approve the Intergovernmental sales tax agreement between Augusta and the cities of Blythe and Hephzibah for the distribution of Special Purpose Local Option Sales Taxes (SPLOST) generated from the SPLOST phase 8 referendum. Authorize the Mayor to execute the approved agreement. Background:This agreement is part of the process for a SPLOST referendum. The agreement provides the amounts to be allocated by category and the order of the distribution of funds between the participating local governments. Analysis:This is the next step in the process of preparing and approving documents for the SPLOST 8 referendum that is scheduled to be help in March of 2021. The cities of Blythe and Hephzibah will also need to approved the agreement. Financial Impact:no funding required at the is time. Alternatives:do not approve. Recommendation:approve Intergovernmental agreement. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo DRAFT ATLANTA 5664522.2 55840287.v1 INTERGOVERNMENTAL SALES TAX AGREEMENT This INTERGOVERNMENTAL SALES TAX AGREEMENT (this “Contract”), made and entered into as of December 1, 2020, by and among Augusta, Georgia (the “Consolidated Government”), a political subdivision of the State of Georgia and a consolidated city-county government pursuant to the laws of the State of Georgia, and the City of Blythe, Georgia (“Blythe”) and the City of Hephzibah (“Hephzibah”), each a municipal corporation duly created and existing under the laws of the State of Georgia; W I T N E S S E T H: WHEREAS, the Consolidated Government and Blythe and Hephzibah (each a “City” and collectively the “Cities”) deem it to be in the best interest of the special district of Richmond County (which includes the geographic areas within the Consolidated Government and the Cities) created by Section 48-8-110.1(a) of the Official Code of Georgia Annotated (the “Special District”) to improve public services in the Special District by carrying out the hereinafter described capital outlay projects, and the most feasible plan for providing funds to pay the costs of such capital outlay projects is to reimpose a special one percent sales and use tax (the “Sales Tax”), upon the termination of the special one percent sales and use tax presently in effect, pursuant to Part 1 of Article 3 of Chapter 8 of Title 48 of the Official Code of Georgia Annotated (the “Sales Tax Law”); and WHEREAS, the Sales Tax Law allows the proceeds of the Sales Tax to be distributed pursuant to the terms of a contract entered into pursuant to Article IX, Section III, Paragraph I of the Constitution of the State of Georgia between the Consolidated Government and one or more “qualified municipalities” (as defined in the Sales Tax Law) located within the Special District containing a combined total of no less than 50 percent of the aggregate municipal population located within the Special District; and WHEREAS, the Consolidated Government and the Cities desire to enter into this Contract to meet the provisions of Section 48-8-115(b)(1) of the Official Code of Georgia Annotated; NOW, THEREFORE, for and in consideration of the respective representations and agreements hereinafter contained and in furtherance of the mutual public purposes hereby sought to be achieved, the Consolidated Government and the Cities do hereby agree as follows: Section 1. Representations of the Consolidated Government. The Consolidated Government makes the following representations as the basis for the undertakings on its part herein contained: (a) The Consolidated Government delivered or mailed on or about ________, 2020 a written notice to the mayors of the Cities, of a meeting that was held at Diamond Lakes Community Center on Windsor Spring Road in Hephzibah, Georgia on ________, 2020, at which the governing authorities of the Consolidated Government and of such municipalities met to discuss the possible projects for inclusion in the Sales Tax, including municipally owned or operated projects. -2- 55840287.v1 (b) The Consolidated Government is permitted by Article IX, Section III, Paragraph I of the Constitution of the State of Georgia to contract for any period not exceeding fifty years with the Cities for joint services, for the provision of services, or for the joint or separate use of facilities or equipment. (c) The Consolidated Government has the power to enter into this Contract and to perform all obligations contained herein, and has, by proper action, duly authorized the execution and delivery of this Contract. Section 2. Representations of each City. Each City makes the following representations as the basis for the undertakings on its part herein contained: (a) It is a “qualified municipality” within the meaning of the Sales Tax Law. (b) The Cities contain a combined total of no less than 50 percent of the aggregate municipal population located within the Special District. (c) It is permitted by Article IX, Section III, Paragraph I of the Constitution of the State of Georgia to contract for any period not exceeding fifty years with the Consolidated Government for joint services, for the provision of services, or for the joint or separate use of facilities or equipment. (d) It has the power to enter into this Contract and to perform all obligations contained herein, and has, by proper action, been duly authorized to execute and deliver this Contract. Section 3. Term. The term of this Contract shall commence with the execution and delivery hereof and shall extend until the termination of the Sales Tax or the failure of the Sales Tax to achieve voter approval. Section 4. Referendum; Capital Outlay Projects. The Consolidated Government shall call a referendum to be held in all voting precincts in the Special District on the March 16, 2021 on whether to reimpose the Sales Tax for the raising of not more than $___________ to fund the following capital outlay projects in the following estimated amounts: (a) Projects, which are estimated to cost $___________, to be owned or operated or both by the Consolidated Government or by one or more local authorities within the Special District pursuant to intergovernmental contracts with the Consolidated Government, as follows: (1) Road, Street, Bridge, and Drainage Improvements - $__________, (2) Acquisition, Improvement, and Renovation of Administrative Facilities - $__________, (3) Library and Museum Improvements and Renovations - $__________, (4) Acquisition of Cyber Parking Deck pursuant to an Intergovernmental Agreement with the Urban Redevelopment Agency of Augusta - $__________, (5) Public Safety Facilities, Equipment, and Vehicles - $__________, (6) Information Technology - $__________, and (7) Parks, Recreational, and Cultural Facilities - $__________, and -3- 55840287.v1 additional estimated costs allocable to all such projects specified in subparagraphs (1) through (7) above, as follows: (i) Sales Tax Program and Project Administration - $__________, and (ii) Interest Expense on Obligations Issued to Finance Projects - $__________; (1) (b) Projects, which are estimated to cost $__________, to be owned or operated or both by Blythe, as follows: (1) Water System Improvements - $__________, (2) Drainage, Storm Water Improvements - $__________, (3) Public Safety Equipment and Vehicles - $__________, (4) Community Building, Library, and Park Facilities - $__________, (5) Information Technology - $__________, (6) Renovations to City Hall and Administrative Facility - $__________, and (7) Road Improvements - $__________, and (8) Vehicles and Related Equipment - $__________; and (1) (c) Projects, which are estimated to cost $__________, to be owned or operated or both by Hephzibah, as follows: (1) Parks, Recreational, and Cultural Facilities - __________, (2) Hephzibah Agricultural Center - $__________, (3) Water System Upgrades, Equipment and Vehicles - $__________, (4) Public Safety Equipment and Vehicles - $__________, (5) Fire Department Facilities, Vehicles and Equipment - $__________, (6) Road Improvement Projects - $__________, (7) Alternative Energy Facilities - $__________, and (8) City Hall Expansion - $__________. (1) The capital outlay projects specified in this Section 4 hereof are listed by category and particular projects within each category are specified on Exhibit A attached hereto. Each capital outlay project is intended to be fully funded by the Consolidated Government, Blythe, or Hephzibah with respect to each of their respective capital outlay projects. Weather, availability of contractors, availability of labor, materials, and equipment, and many other factors may affect each capital outlay project individually. While each capital outlay project will receive its respective allocation of Sales Tax proceeds as needed for completion, each project will proceed and be fully funded on an as needed and ready basis. Section 5. Distribution of Sales Tax Proceeds. The Consolidated Government shall apply the proceeds of the Sales Tax to fund the following capital outlay projects in the following order of priority: (a) First, a sufficient amount shall be set aside to pay the semiannual interest requirements and annual principal requirements next coming due in the current year on not to exceed $__________ in aggregate principal amount of obligations issued to finance any one or -4- 55840287.v1 more of the capital outlay projects specified in subparagraphs (1) through (7) of Section 4(a) hereof; (b) Second, during calendar years 202_ and 202_, Sales Tax collections shall be disbursed for each such calendar year ratably to the Cities as soon as practicable as follows: (1) up to $__________ of Sales Tax collections shall be disbursed to Blythe for each such calendar year to fund the capital outlay projects specified in Section 4(b) hereof, with the priority for funding such projects being in the order that such projects are listed in subparagraphs (1) through (8) thereof; and (2) up to $__________ of Sales Tax collections shall be disbursed to Hephzibah for each such calendar year to fund in equal priority any one or more of the capital outlay projects specified in Section 4(c) hereof; (c) Third, all remaining Sales Tax collections shall be applied by the Consolidated Government to fund in equal priority those capital outlay projects specified in subparagraphs (1) through (7) of Section 4(a) hereof not otherwise financed by the obligations described in Section 5(a) hereof. Should a City cease to exist as a legal entity before all funds are distributed under this Contract, such City’s share of the funds subsequent to dissolution shall be paid to the Consolidated Government as part of the Consolidated Government’s share unless an act of the Georgia General Assembly makes the defunct City part of another successor municipality. If such an act is passed, the defunct City’s share shall be paid to the successor municipality in addition to all other funds to which the successor municipality would otherwise be entitled. The Consolidated Government and the Cities each reserve the independent and exclusive right to modify the priority and schedule of each of its respective capital outlay projects. All capital outlay projects included in this Contract shall be funded from proceeds from the Sales Tax, except as otherwise agreed in this Contract. Section 6. Use of Sales Tax Proceeds. The proceeds received from the Sales Tax shall be used by the Consolidated Government and each City receiving proceeds of the Sales Tax exclusively for the capital outlay projects specified in Section 4 hereof or to repay obligations that finance such capital outlay projects. Such proceeds shall be kept in separate accounts from other funds of the Consolidated Government and each City receiving proceeds of the Sales Tax and shall not in any manner be commingled with other funds of the Consolidated Government and each City receiving proceeds of the Sales Tax prior to expenditure. Section 7. Record-Keeping and Audit Requirements. The Consolidated Government and each City receiving any proceeds from the Sales Tax shall maintain a record of each and every project for which the proceeds of the Sales Tax are used. A schedule shall be included in each annual audit of each party hereto that shows for each such project the original estimated cost, the current estimated cost if it is not the original estimated cost, amounts expended in prior -5- 55840287.v1 years, and amounts expended in the current year. Each party’s auditor shall verify and test expenditures sufficient to provide assurances that the schedule is fairly presented in relation to each party’s financial statements. The auditor’s report on each party’s financial statements shall include an opinion, or disclaimer of opinion, as to whether the schedule is presented fairly in all material respects in relation to the financial statements taken as a whole. Section 8. Entire Agreement. This Contract expresses the entire understanding and all agreements among the parties hereto with respect to the subject matter hereof. Section 9. Severability. If any provision of this Contract shall be held or deemed to be or shall, in fact, be inoperative or unenforceable as applied in any particular case because it conflicts with any other provision or provisions hereof or any constitution or statute or rule of public policy, or for any other reason, such circumstances shall not have the effect of rendering the provision in question inoperative or unenforceable in any other case or circumstance, or of rendering any other provision or provisions herein contained invalid, inoperative, or unenforceable to any extent whatever. The invalidity of any one or more phrases, sentences, clauses, or sections contained in this Contract shall not affect the remaining portions of this Contract or any part hereof. Section 10. Counterparts. This Contract may be executed in several counterparts, each of which shall be an original, and all of which shall constitute but one and the same instrument. Section 11. Amendments in Writing. No waiver, amendment, release, or modification of this Contract shall be established by conduct, custom, or course of dealing, but solely by an instrument in writing only executed by the parties hereto. Section 12. Limitation of Rights. Nothing in this Contract, express or implied, shall give to any person, other than the parties hereto and their successors and assigns hereunder, any benefit or any legal or equitable right, remedy, or claim under this Contract. (Signatures and seals appear on the following page) -6- 55840287.v1 IN WITNESS WHEREOF, the Consolidated Government and the Cities have caused this Contract to be executed in their respective corporate names and have caused their respective corporate seals to be hereunto affixed and attested by their duly authorized officers, all as of the day and year first above written. (SEAL) AUGUSTA, GEORGIA By: Hardie Davis, Jr. Mayor Attest: Lena Bonner Clerk of Commission (SEAL) CITY OF BLYTHE, GEORGIA By: Patricia H. Cole Mayor Attest: City Clerk (SEAL) CITY OF HEPHZIBAH By: Robert Buchwitz Mayor Attest: City Clerk 55840287.v1 EXHIBIT A [Attached] Commission Meeting Agenda 12/1/2020 2:00 PM Vacation Accurals Department:Administration Department:Administration Caption:Motion to approve extending the relaxation of accrual leave limits through June 30, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Ratification of $25,000 funding Greater Augusta Interfaiith Total Census Initiative Department: Department: Caption:Motion to approve ratifying $25,000 funding to assist Greater Augusta’s Interfaith Coalition's Total Census Count Initiative. To support census responses from hard to count citizens and the support for 15 sites of activities for respondents of the local Census Count funded from the 2020 Contingency Fund. (Requested by Commissioner Bill Fennoy deferred from the November 17, 2020) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Small business relief program for licenses and fees for the 2021 calendar year Department: Department: Caption:Discuss proposal for small business relief program for licenses and fees for the 2021 calendar year. (Requested by Mayor Pro Tem Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Municode Implementation Department:Mayor's Office Department:Mayor's Office Caption:Discuss the Municode Implementation for Augusta, GA. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Non-discrimination ordinance Department:Mayors Office Department:Mayors Office Caption:Motion to approve the Augusta-Richmond non-discrimination ordinance. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Task Force on Confederate Monuments, Street Names, and Landmarks Department: Department: Caption:Receive a report and presentation from the Task Force on Confederate Monuments, Street Names, and Landmarks. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 12/1/2020 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo