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HomeMy WebLinkAbout2020-11-17 Meeting AgendaCommission Meeting Agenda Virtual/Teleconference 11/17/2020 2:00 PM INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A.Ms. Astrid C. Utley and Mr. Ralph Utley regarding 1) provide hidden driveway signs 2) Flashing signal at Birdwell & Deans Bridge Rd. and Willis Forman Rd.& Deans Bridge 3) Deceleration Lane 4) Median Access 5) Electronic speed board 6) More adequate response to calls by law enforcement. Attachments B.Ms Joyce Law regarding Local Marker Expansion: A) Sand Hills Historic District recognition of winning Augusta National Golf Course (ANGC) Black Caddies from 1934-1983 to increase community awareness of their contributions. B) Renovation of Cedar Grove Cemetery, jointly with Magnolia Cemetery as a historic destination to increase Augusta- Richmond County Tourism. Attachments C.Ms. Juanita Burney regarding the membership of the Board of Tax Assessor's. Attachments CONSENT AGENDA (Items 1-8) PLANNING 1.Z-20-50 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions a petition by Sankait Thomannagai, on behalf of The Whitfield Co. and Meyreddy, LLC, requesting a change of zoning from Zone R-MH (Manufactured Home Residential) and R-1C (One-family Residential) to Zone R-1C affecting property containing approximately 90 acres and known as 2920 Old Hwy. #1; 3530 Pebble Creek Dr. and 4109, 4111, 4112 and 4114 Darsey Ct. Tax Map 129-0-001-04-0, 118-0-464-00-0, 118-0-469-00-0, 118-0-470-00-0, 118-0-471-00-0 and 118-0-472-00-0 DISTRICT 4 1. This development shall substantially confirm to the concept plan filed with this application except for the reduction of townhome lots developed in Phase 1. This shall be limited to no more than 92 lots by removing the fourth quad of townhomes on road one and four. 2. The depth of each lot containing townhomes shall be a minimum of 100 feet to ensure that there is adequate space to meet the required setbacks. 3. Four additional visitor parking spaces shall be provided per roadway. 4. Sidewalks must be provided on at least one side of the street within the development and comply with ADA standards. 5. Street Lights will need to be installed and operating (or bonded) prior to Final Plat approval. 6. Conduct a traffic study to assess whether acceleration / deceleration lanes are needed on Old Highway 1. 7. All new streets must meet the minimum specifications of Augusta Engineering and Fire Departments. 8. This development must meet all open space requirements. These areas do not include stormwater detention. 9. Provide an amenity area consisting of a pool and clubhouse within the overall site. Addition of this amenity to the development plan doesn’t require resubmission to the Planning Commission for approval. 10. All single family detached homes shall have a minimum width of 55’ with no more than 3 units per acre. 11. This project shall not be phased. 12. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Attachments 2. Z-20-51 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions a petition by Sankait Thomannagai, on behalf of The Whitfield Co. and Meyreddy, LLC, requesting a Special Exception in accordance with Section 13 to develop a mix of single family residential lots and townhomes at a density not to exceed 7 units per acre per Section 11-2-(a) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing approximately 90 acres and known as 2920 Old Hwy. 1, 3530 Pebble Creek Dr. and 4109, 4111, 4112 and 4114 Darsey Ct. Tax Map 129-0-001-04-0, 118-0-464-00-0, 118-0-469-00-0, 118-0- 470-00-0 and 118-0-471-00-0 and 118-0-472-00-0 DISTRICT 4 1. Attachments This development shall substantially confirm to the concept plan filed with this application except for the reduction of townhome lots developed in Phase 1. This shall be limited to no more than 92 lots by removing the fourth quad of townhomes on road one and four. 2. The depth of each lot containing townhomes shall be a minimum of 100 feet to ensure that there is adequate space to meet the required setbacks. 3. Four additional visitor parking spaces shall be provided per roadway. 4. Sidewalks must be provided on at least one side of the street within the development and comply with ADA standards. 5. Street Lights will need to be installed and operating (or bonded) prior to Final Plat approval. 6. Conduct a traffic study to assess whether acceleration / deceleration lanes are needed on Old Highway 1. 7. All new streets must meet the minimum specifications of Augusta Engineering and Fire Departments. 8. This development must meet all open space requirements. These areas do not include stormwater detention. 9. Provide an amenity area consisting of a pool and clubhouse within the overall site. Addition of this amenity to the development plan doesn’t require resubmission to the Planning Commission for approval. 10. All single family detached homes shall have a minimum width of 55’ with no more than 3 units per acre. 11. This project shall not be phased. 12. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. 3. Z-20-52 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions a petition by Tonya Self, on behalf of Bruce Hitt, requesting to establish a Family Personal Care Home per Section 26-1-(h) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property located at 2082 Brown Road. Tax Map 196-0-043-01-0 - Zoned R-1 (One-family Residential) DISTRICT 6 1. The home shall be staffed on a 7-day, 24-hour basis. 2. The home shall be limited to 4 residents total with staff coming in shifts. Any live-in staff will be counted towards the maximum occupancy of 4 residents. 3. Additional paved front parking shall be provided by widening the existing driveway and/or providing an additional parking pad. Grass parking shall be discontinued. 4. Complete the fencing of the property to ensure a safe and secure outside space for residents. 5. Any changes in the definition of the use, nature of the clientele or increase in numbers of occupants shall require another Special Exception. 6. The applicant must receive and maintain a City of Augusta business license and a license with the State of Georgia. Proof of compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A must be provided, and the applicant must provide annual fire department inspection reports. 7. All requirements must be met within six (6) Attachments months of approval of the Special Exception, or the Special Exception is void. 8. If wheelchair bound persons reside in the residence all 2010 ADA Standards for Accessible Design requirements must be met, including but not limited to: · All doorways must be at least 3 feet wide. · At least one bathroom that permits a wheelchair dependent person to use all bathroom facilities unimpeded. 4. Z-20-53 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions a petition by Tonya Self, on behalf of Bruce Hitt, requesting to establish a Family Personal Care Home per Section 26-1-(h) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property located at 2311 Mura Drive. Tax Map 121-3-060-00-0 - Zoned R-1A (One-family Residential) DISTRICT 5 1. The home shall be staffed on a 7-day, 24-hour basis. 2. The home shall be limited to 4 residents total with staff coming in shifts. Any live-in staff will be counted towards the maximum occupancy of 4 residents. 3. Additional paved parking shall be provided as needed by widening the existing driveway. Grass parking shall be discontinued. 4. If the rear of the property is not enclosed by a fence one must installed to ensure a safe and secure outside space for residents. 5. Any changes in the definition of the use, nature of the clientele or increase in numbers of occupants shall require another Special Exception. 6. The applicant must receive and maintain a City of Augusta business license and a license with the State of Georgia. Proof of compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A must be provided, and the applicant must provide annual fire department inspection reports. 7. All requirements must be met within six (6) months of approval of the Special Exception, or the Special Exception is void. 8. If wheelchair bound persons reside in the residence all 2010 ADA Standards for Accessible Design requirements must be met, including but not limited to: · All doorways must be at least 3 feet wide. · At least one bathroom that permits a wheelchair dependent person to use all bathroom facilities unimpeded. Attachments 5. Z-20-55 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions a petition by Nevin Mahmoud requesting a change of zoning from B-1 (Neighborhood Business) to Zone B-2 (General Business) affecting property containing 0.99 acres and known as 3637 Morgan Road. Tax Map 129-0-006-00-0 DISTRICT 4 1. If selling beer and wine the entrance of the establishment must measure at least 300 feet from the Attachments nearest church. The required distance is measured from door to door. 2. Sidewalks must be provided adjacent to the property on Morgan Road and Tobacco Road and meet all applicable standards for Augusta Traffic Engineering and ADA (American with Disabilities Act). 3. Proposed development must comply with aspects of the Augusta Tree Ordinance. 4. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. 6. Z-20-56 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions a petition by Stevens Creek Church Inc., on behalf of Deborah Ward Perkins, requesting a change of zoning from Zone R-1A (One-family Residential) to Zone B-2 (General Business) affecting property containing 2 acres and known as 3354 Peach Orchard Road. Tax Map 122-3-106-00-0. DISTRICT 6 1. Prior to the submittal of a site plan for future development, the parcels must be combined. 2. If the property to the north (3352 Peach Orchard Road) is residential at the time of submittal of a site plan, a fence and vegetated buffer shall be provided with at least 15 feet buffer. 3. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Attachments 7. Z-20-57 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions a petition by Xytex Properties LLC requesting a change of zoning from Zone R-2 (Two-family Residential) and Zone R-3C (Multiple-family Residential) to Zone P-1 (Professional) affecting two properties containing 0.36 acres and known as 1614 and 1616 Parnell Street. Tax Map 045-2-231-00-0 and 045-2-230-00-0 DISTRICT 1 1. Any future parking lot or security lighting must be directed away from nearby residential properties. 2. Combine lots involved in the new development of the project. 3. Proposed development must comply with aspects of the Augusta Tree Ordinance. 4. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Attachments PETITIONS AND COMMUNICATIONS 8.Motion to approve the minutes of the Special Called and Regular Meetings of the Commission held on November 4, 2020.Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 11/17/2020 AUGUSTA COMMISSION REGULAR AGENDA 11/17/2020 (Items 9-48) PUBLIC SERVICES 9.Motion to approve New Location: A.N. 20-45: A request by Alexandrea Kneece for a consumption on premise Beer & Wine License to be used in connection with Draft Society located at 875 Broad Street. District 1. Super District 9. Attachments 10.Motion to approve New Application: A.N. 20-44: A request by Meade Thornton-Madugula for a retail package Beer & Wine License to be used in connection with City Hub Convenience Store located at 2228 Rosier Rd Ste. F. District 6. Super District 10. Attachments 11.Motion to approve a request by the Planning & Development Department to renew the existing Alcohol Licenses in the City of Augusta for the 2021 Year. There will be Sunday Sales, Dance, Wholesale, and Arcade Licenses. Districts 1-8. Super Districts 9-10. Attachments 12. For Discussion. On August 3, 2020, Governor Kemp signed HB 879 into law. The legislation amends the state laws governing five categories of alcohol regulation: centralized permitting (Department of Revenue), Sunday sales of alcohol, home delivery of alcohol, local control of distance requirements, and pouring events at package stores. Attachments ADMINISTRATIVE SERVICES 13.Discuss the Augusta Commission's Rules of Procedures. (Deferred from the November 4, 2020 meetingRequested by Commissioner Marion Williams) Attachments 14. Update from Director of Human Resources regarding the recruitment process for the position of Director of Augusta Utilities Department. (Deferred from the October 20, and November 4, 2020 meetings) Attachments 15. Receive as information the project update on the HVAC repair and improvements currently underway at the Augusta Aquatic Center. Attachments 16.Motion to approve award of contract to prepare construction documents to renovate Appleby Branch Library to Studio 3 Architects of Augusta in the amount of $36,800.00. RFP Item 20-235 Attachments 17.Motion to approve Bid Award contract to construct Law Department Renovations, in the amount of $757,900.00, to Kuhlke Construction and Associates of Augusta. Bid Item 20-237. Attachments 18. Receive as information the emergency replacement of three roof top HVAC units at the Housing and Community Development Department Building in the amount of $32,745.00 by Mobley Mechanical. Attachments 19.Motion to approve HCD's contract procedural process relative to the authorization of Agreements/Contracts/HUD Forms related to HCD’s federally funded programs for the first quarter of calendar year 2021. Attachments 20.Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project contract procedural process relative to the authorization of Agreements/Contracts/Task Orders for the first quarter of calendar year 2021. Attachments 21.Motion to approve four (4) Homeowner Rehabilitation projects in partnership with the Georgia Department of Community Affairs (DCA). Attachments 22.Motion to approve eighteen (18) Emergency Rehabilitation projects. Attachments 23.Motion to approve the placement of a historical marker (plaque) in the Sandhill's area honoring African-American caddies who carried for the winners of the Master's Golf Tournament. (Requested by Commissioner Bill Fennoy) Attachments 24.Discuss recent reorganization of the Board of Tax Assessor's Office. (Requested by Commissioner Marion Williams)Attachments 25. Motion to approve: A. Change the tittle of the Information Technology Director to the Chief Information Officer. B. Change the title of the Deputy Director of Infrastructure & Communication to the Deputy CIO of Infrastructure & Communication. C. Change the title of Deputy Director of Business Application Services to Deputy CIO of Business Application Services. D. Discuss a salary increase for the DIT and DDI&C of 10%. E. Discuss a salary increase of 5% for the DDBAS. (Requested by Commissioner Dennis Williams) Attachments 26. Receive as information the emergency replacement of the boiler at the Richmond County Sherriff’s Administrative Building in the amount of $39,064.85. Attachments PUBLIC SAFETY 27.Motion to approve amendment of the Inmates' Food Services contract with Aramark Correctional Services, LLC. Attachments 28.Motion to approve the update to the Augusta-Richmond County Local Emergency Operations Plan and authorize the Mayor to sign the plan. (Deferred from the November 4th meeting) Attachments 29.Motion to approve the award of - RFP 20-233 Rear Mount Aerial Platform Truck for Augusta Fire Department to Ten-8 Fire & Safety in the amount of $1,203,380. (Deferred from the November 4, 2020 meeting) Attachments FINANCE 30.Motion to approve $10 million funding from SPLOST for the redesign of the entrance way of the Gracewood State School property for the proposed State of Georgia (CSRA) Veterans Cemetery to include but limited to traffic signs/lights/utilities etc. (Requested by Commissioner Dennis Williams) Attachments 31.Motion to approve ratifying $25,000 funding to assist Greater Augusta’s Interfaith Coalition's Total Census Count Initiative. To support census responses from hard to count citizens and the support for 15 sites of activities for respondents of the local Census Count funded from the 2020 Contingency Fund. (Requested by Commissioner Bill Fennoy) Attachments ENGINEERING SERVICES 32.Update from the Utilities Department on the Sanitary Sewer Connection Program- areas serviced, scheduled areas, and future scheduled areas. (Deferred from the November 4, 2020 meeting; requested by Commissioner Bill Fennoy) Attachments 33.Motion to extend the purchase order (PO) to Duke’s Root Control Bid 18-262 for the combined grease, odor management, and root control for mainline gravity sewer lines. Attachments 34.Motion to approve increase funding for approved RFQ #18-263: Task Order Program (2018) for Utilities Department (AUD) in the amount of $6,000,000.00. Attachments 35. Motion to approve award of Bid Item #20-240 to Gearig Civil Works, LLC to construct the Fort Gordon Cyber CoE Campus Utilities Project D1 (MCA-1) under the Task Order Program RFQ #18-263 in the amount of $1,677,089.41. Attachments 36.Motion to approve awarding contract to S&ME, Inc. for RFP Item #20- 176 Geotechnical Testing Services. Attachments 37.Approve award of Construction Contract to Horizon Construction & Associates, Inc. in the amount of $1,877,064.40 for Tobacco Road Improvements and Various Sidewalk Rehabilitation Project . Award is contingent upon receipt of signed contracts, proper bonds and applicable License associated to subject work. Request by AED. Bid 20-247 Attachments 38.Approve Michael Osbon/Julian W. Osbon Family Partnership Encroachment request to Place Concrete Stoop and Steps in Augusta, GA Right-of-way, more specifically in area depicted at Exhibit A (attached), as part of 1236-1240 Jones Street Development Project. Also authorized Augusta Mayor to process and sign all associated documents with consultation of Augusta Legal Counsel. Requested by AED Attachments 39.Motion to determine that the Alley between 1497 Ellis Street and 1499 Ellis Street, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution Attachments 40.Motion to determine that the Alley between 1512 Laney Walker Blvd and 1514 Laney Walker Blvd, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise Attachments in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. 41.Motion to determine that Ellis Street between 209 Fifteenth Street and 211 Fifteenth Street, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Attachments 42.Motion to determine that Emmett Street Lane up to 1109 Emmett Street, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Attachments 43.Motion to determine that a portion of Jim Dent Way, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing Attachments or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. 44.Motion to determine that Tenth Street between Walker Street and the Augusta Canal, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Attachments 45.Motion to approve awarding contract to Cranston Engineering Group, PC for RFP Item #20-260 NPDES Storm Water Monitoring and Inspections in the amount of $122,800.00. Attachments 46. Update of the Joint Solid Waste Management Plan (Augusta, Georgia, City of Blythe, Georgia, and City of Hephzibah, Georgia) 2008-2017 to cover the years 2019-2028. Attachments ADMINISTRATOR 47.Approve FY 2021 budget for Augusta Georgia. Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 48.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 11/17/2020 2:00 PM Ms. Astrid C. Utley Department: Department: Caption:Ms. Astrid C. Utley and Mr. Ralph Utley regarding 1) provide hidden driveway signs 2) Flashing signal at Birdwell & Deans Bridge Rd. and Willis Forman Rd.& Deans Bridge 3) Deceleration Lane 4) Median Access 5) Electronic speed board 6) More adequate response to calls by law enforcement. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Ms Joyce Law Department: Department: Caption:Ms Joyce Law regarding Local Marker Expansion: A) Sand Hills Historic District recognition of winning Augusta National Golf Course (ANGC) Black Caddies from 1934-1983 to increase community awareness of their contributions. B) Renovation of Cedar Grove Cemetery, jointly with Magnolia Cemetery as a historic destination to increase Augusta- Richmond County Tourism. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Updated through 2019 (Compiled by Ward Clayton) Masters Champions and Caddies Year..................................Champion.....................Caddie…………………………Number 1934.............................Horton Smith.....................NA………………………………NA 1935..............................Gene Sarazen.................Thor Nordwall ”Stovepipe”……….NA 1936..............................Horton Smith....................NA……………………………….NA 1937..............................Byron Nelson..................Fred Searles……………………….NA 1938..............................Henry Picard..................Willie “Pappy” Stokes…………….NA 1939.............................Ralph Guhldahl..................NA……………………………….NA 1940..............................Jimmy Demaret...............Banny Smalley……………………NA 1941..............................Craig Wood.....................Pearly Dawsey…………………….30 1942...............................Byron Nelson.................Fred Searles (2).…………………..12 1946...............................Herman Keiser...............Thomas Evans……………………...41 1947..............................Jimmy Demaret..............Banny Smalley (2)………………...69 1948.............................Claude Harmon................Wille “Pappy” Stokes (2)………....12 1949..............................Sam Snead.......................O’Bryant Williams…………………35 1950..............................Jimmy Demaret...............Banny Smalley (3)………………...37 1951..............................Ben Hogan.......................Willie “Pappy” Stokes (3)…………6 1952...............................Sam Snead......................O’Bryant Williams (2)…………….42 1953..............................Ben Hogan........................Willie “Pappy” Stokes (4)…………2 1954...............................Sam Snead........................O’Bryant Williams (3)……………62 1955................................Carey Middlecoff...........Clarence “Eight-Ball” Harris…………7 1956...............................Jack Burke Jr....................Willie “Pappy” Stokes (5)………….8 1957...............................Doug Ford.........................George “Fireball” Franklin…………57 1958................................Arnold Palmer.................Nathaniel “Iron Man” Avery………..85 1959...............................Art Wall............................Henry Hammond……………………83 1960...............................Arnold Palmer...................Nathaniel “Iron Man” Avery (2).….13 1961................................Gary Player.......................Ernest “Snipes” Nipper…………….52 1962................................Arnold Palmer...................Nathaniel “Iron Man” Avery (3)……13 1963................................Jack Nicklaus......................Willie Peterson……………………49 1964...............................Arnold Palmer....................Nathaniel “Iron Man” Avery (4)…….82 1965...............................Jack Nicklaus......................Willie Peterson (2)…………………..90 1966...............................Jack Nicklaus......................Willie Peterson (3)…………………..90 1967................................Gay Brewer.........................Johnny Frank Moore………………..6 1968................................Bob Goalby.........................Frank “Marble Eye” Stokes………..21 1969.................................George Archer....................Frank “Skinny” Ware……………...63 1970.................................Billy Casper.......................Matthew “Shorty Mac” Palmer…….34 1971.................................Charles Coody....................Walter “Cricket” Pritchett…………..7 1972.................................Jack Nicklaus.......................Willie Peterson (4)…………………16 1973..................................Tommy Aaron....................Cleveland Randolph……………….68 1974..................................Gary Player.........................Eddie “E.B.” McCoy……………...39 1975...................................Jack Nicklaus....................Willie Peterson (5).……………….76 1976...................................Ray Floyd...........................Fred “Hop” Harrison……………...36 1977...................................Tom Watson.......................Leon McCladdie…………………..26 1978....................................Gary Player..........................Eddie “E.B.” McCoy (2)……….52 1979.....................................Fuzzy Zoeller......................Jariah Beard……………………...48 1980.....................................Seve Ballesteros..................Marion Herrington……………….10 1981.....................................Tom Watson........................Leon McCladdie (2)……………...32 1982.....................................Craig Stadler........................Ben Bussey……………………….41 1983......................................Seve Ballesteros..................Nicholas DePaul…………………..6 1984......................................Ben Crenshaw......................Carl Jackson……………………..52 1985.......................................Bernhard Langer.................Peter Coleman…………………….9 1986.......................................Jack Nicklaus......................Jack Nicklaus II………………….89 1987.......................................Larry Mize..........................Scott Steele……………………….72 1988.......................................Sandy Lyle..........................David Musgrove………………….63 1989.......................................Nick Faldo..........................Andy Prodger……………………..36 1990........................................Nick Faldo.........................Fanny Sunesson…………………….1 1991........................................Ian Woosnam.....................Phillip Morby………………………9 1992........................................Fred Couples......................Joe LaCava………………………..70 1993........................................Bernhard Langer.................Peter Coleman (2)……………….11 1994........................................Jose Maria Olazabal...........Dave Renwick……………………..54 1995........................................Ben Crenshaw.....................Carl Jackson (2)………………….16 1996........................................Nick Faldo...........................Fanny Sunesson (2)………………67 1997........................................Tiger Woods........................Mike “Fluff” Cowan………………71 1998........................................Mark O’Meara......................Jerry Higgenbothem………………73 1999.........................................Jose Maria Olazabal.........Brendan McCartain………………..17 2000........................................Viay Singh.........................Dave Renwick……………………..19 2001.........................................Tiger Woods........................Steve Williams…………………….71 2002.........................................Tiger Woods.......................Steve Williams (2)…………………1 2003………………………….Mike Weir………………Brennan Little………………………57 2004………………………….Phil Mickelson………….Jim Mackay…………………………53 2005………………………….Tiger Woods……………Steve Williams (3)…………………..67 2006………………………….Phil Mickelson………..Jim Mackay (2)……………………….84 2007………………………….Zach Johnson…………..Damon Green………………………56 2008………………………….Trevor Immelman…….Neil Wallace…………………………38 2009…….................................Angel Cabrera…………Ruben Yorio……………………….53 2010………………………….Phil Mickelson………..Jim Mackay (3)………………………58 2011………………………….Charl Schwartzel……Greg Hearmon..………………………77 2012………………………….Bubba Watson………..Ted Scott….......................................15 2013………………………….Adam Scott……………Steve Williams (4)………………….17 2014…………………………..Bubba Watson………..Ted Scott (2)…………………………5 2015…………………………..Jordan Spieth………..Michael Greller……………………..80 2016…………………………..Danny Willett………..Jonathan Smart…………………….89 2017…………………………..Sergio Garcia……….Glen Murray………………………...89 2018………………………….Patrick Reed……….. Kessler Karain………………………83 2019………………………….Tiger Woods………….Joe LaCava (2)…………….……….54 . Commission Meeting Agenda 11/17/2020 2:00 PM Ms. Juanita Burney Department: Department: Caption:Ms. Juanita Burney regarding the membership of the Board of Tax Assessor's. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Z-20-50 Department:Planning and Development Department:Planning and Development Caption: Z-20-50 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions a petition by Sankait Thomannagai, on behalf of The Whitfield Co. and Meyreddy, LLC, requesting a change of zoning from Zone R-MH (Manufactured Home Residential) and R-1C (One-family Residential) to Zone R-1C affecting property containing approximately 90 acres and known as 2920 Old Hwy. #1; 3530 Pebble Creek Dr. and 4109, 4111, 4112 and 4114 Darsey Ct. Tax Map 129-0-001-04-0, 118-0-464-00-0, 118-0-469-00-0, 118-0-470-00-0, 118-0-471-00-0 and 118-0- 472-00-0 DISTRICT 4 1. This development shall substantially confirm to the concept plan filed with this application except for the reduction of townhome lots developed in Phase 1. This shall be limited to no more than 92 lots by removing the fourth quad of townhomes on road one and four. 2. The depth of each lot containing townhomes shall be a minimum of 100 feet to ensure that there is adequate space to meet the required setbacks. 3. Four additional visitor parking spaces shall be provided per roadway. 4. Sidewalks must be provided on at least one side of the street within the development and comply with ADA standards. 5. Street Lights will need to be installed and operating (or bonded) prior to Final Plat approval. 6. Conduct a traffic study to assess whether acceleration / deceleration lanes are needed on Old Highway 1. 7. All new streets must meet the minimum specifications of Augusta Engineering and Fire Departments. 8. This development must meet all open space requirements. These areas do not include stormwater detention. 9. Provide an amenity area consisting of a pool and clubhouse within the overall site. Addition of this amenity to the development plan doesn’t require resubmission to the Planning Commission for approval. 10. All single family detached homes shall have a minimum width of 55’ with no more than 3 units per acre. 11. This project shall not be phased. 12. This project shall comply Cover Memo with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Z-20-51 Department:Planning and Development Department:Planning and Development Caption: Z-20-51 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions a petition by Sankait Thomannagai, on behalf of The Whitfield Co. and Meyreddy, LLC, requesting a Special Exception in accordance with Section 13 to develop a mix of single family residential lots and townhomes at a density not to exceed 7 units per acre per Section 11-2-(a) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing approximately 90 acres and known as 2920 Old Hwy. 1, 3530 Pebble Creek Dr. and 4109, 4111, 4112 and 4114 Darsey Ct. Tax Map 129-0-001-04-0, 118-0-464-00-0, 118-0-469-00-0, 118-0-470-00-0 and 118-0-471-00-0 and 118-0-472-00-0 DISTRICT 4 1. This development shall substantially confirm to the concept plan filed with this application except for the reduction of townhome lots developed in Phase 1. This shall be limited to no more than 92 lots by removing the fourth quad of townhomes on road one and four. 2. The depth of each lot containing townhomes shall be a minimum of 100 feet to ensure that there is adequate space to meet the required setbacks. 3. Four additional visitor parking spaces shall be provided per roadway. 4. Sidewalks must be provided on at least one side of the street within the development and comply with ADA standards. 5. Street Lights will need to be installed and operating (or bonded) prior to Final Plat approval. 6. Conduct a traffic study to assess whether acceleration / deceleration lanes are needed on Old Highway 1. 7. All new streets must meet the minimum specifications of Augusta Engineering and Fire Departments. 8. This development must meet all open space requirements. These areas do not include stormwater detention. 9. Provide an amenity area consisting of a pool and clubhouse within the overall site. Addition of this amenity to the development plan doesn’t require resubmission to the Planning Commission for approval. 10. All single family detached homes shall have a minimum width of 55’ with no more than 3 units Cover Memo per acre. 11. This project shall not be phased. 12. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Z-20-52 Department:Planning and Development Department:Planning and Development Caption: Z-20-52 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions a petition by Tonya Self, on behalf of Bruce Hitt, requesting to establish a Family Personal Care Home per Section 26-1-(h) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property located at 2082 Brown Road. Tax Map 196- 0-043-01-0 - Zoned R-1 (One-family Residential) DISTRICT 6 1. The home shall be staffed on a 7-day, 24-hour basis. 2. The home shall be limited to 4 residents total with staff coming in shifts. Any live-in staff will be counted towards the maximum occupancy of 4 residents. 3. Additional paved front parking shall be provided by widening the existing driveway and/or providing an additional parking pad. Grass parking shall be discontinued. 4. Complete the fencing of the property to ensure a safe and secure outside space for residents. 5. Any changes in the definition of the use, nature of the clientele or increase in numbers of occupants shall require another Special Exception. 6. The applicant must receive and maintain a City of Augusta business license and a license with the State of Georgia. Proof of compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A must be provided, and the applicant must provide annual fire department inspection reports. 7. All requirements must be met within six (6) months of approval of the Special Exception, or the Special Exception is void. 8. If wheelchair bound persons reside in the residence all 2010 ADA Standards for Accessible Design requirements must be met, including but not limited to: · All doorways must be at least 3 feet wide. · At least one bathroom that permits a wheelchair dependent person to use all bathroom facilities unimpeded. Background: Analysis: Cover Memo Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Z-20-53 Department:Planning and Development Department:Planning and Development Caption: Z-20-53 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions a petition by Tonya Self, on behalf of Bruce Hitt, requesting to establish a Family Personal Care Home per Section 26-1-(h) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property located at 2311 Mura Drive. Tax Map 121-3- 060-00-0 - Zoned R-1A (One-family Residential) DISTRICT 5 1. The home shall be staffed on a 7-day, 24-hour basis. 2. The home shall be limited to 4 residents total with staff coming in shifts. Any live-in staff will be counted towards the maximum occupancy of 4 residents. 3. Additional paved parking shall be provided as needed by widening the existing driveway. Grass parking shall be discontinued. 4. If the rear of the property is not enclosed by a fence one must installed to ensure a safe and secure outside space for residents. 5. Any changes in the definition of the use, nature of the clientele or increase in numbers of occupants shall require another Special Exception. 6. The applicant must receive and maintain a City of Augusta business license and a license with the State of Georgia. Proof of compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A must be provided, and the applicant must provide annual fire department inspection reports. 7. All requirements must be met within six (6) months of approval of the Special Exception, or the Special Exception is void. 8. If wheelchair bound persons reside in the residence all 2010 ADA Standards for Accessible Design requirements must be met, including but not limited to: · All doorways must be at least 3 feet wide. · At least one bathroom that permits a wheelchair dependent person to use all bathroom facilities unimpeded. Background: Analysis: Cover Memo Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Z-20-55 Department:Planning and Development Department:Planning and Development Caption: Z-20-55 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions a petition by Nevin Mahmoud requesting a change of zoning from B-1 (Neighborhood Business) to Zone B-2 (General Business) affecting property containing 0.99 acres and known as 3637 Morgan Road. Tax Map 129-0-006-00-0 DISTRICT 4 1. If selling beer and wine the entrance of the establishment must measure at least 300 feet from the nearest church. The required distance is measured from door to door. 2. Sidewalks must be provided adjacent to the property on Morgan Road and Tobacco Road and meet all applicable standards for Augusta Traffic Engineering and ADA (American with Disabilities Act). 3. Proposed development must comply with aspects of the Augusta Tree Ordinance. 4. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: Cover Memo REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Z-20-56 Department:Planning and Development Department:Planning and Development Caption: Z-20-56 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions a petition by Stevens Creek Church Inc., on behalf of Deborah Ward Perkins, requesting a change of zoning from Zone R-1A (One-family Residential) to Zone B-2 (General Business) affecting property containing 2 acres and known as 3354 Peach Orchard Road. Tax Map 122-3-106-00-0. DISTRICT 6 1. Prior to the submittal of a site plan for future development, the parcels must be combined. 2. If the property to the north (3352 Peach Orchard Road) is residential at the time of submittal of a site plan, a fence and vegetated buffer shall be provided with at least 15 feet buffer. 3. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: Cover Memo REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Z-20-57 Department:Planning and Development Department:Planning and Development Caption: Z-20-57 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions a petition by Xytex Properties LLC requesting a change of zoning from Zone R-2 (Two-family Residential) and Zone R-3C (Multiple-family Residential) to Zone P-1 (Professional) affecting two properties containing 0.36 acres and known as 1614 and 1616 Parnell Street. Tax Map 045-2- 231-00-0 and 045-2-230-00-0 DISTRICT 1 1. Any future parking lot or security lighting must be directed away from nearby residential properties. 2. Combine lots involved in the new development of the project. 3. Proposed development must comply with aspects of the Augusta Tree Ordinance. 4. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts:Cover Memo REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the Special Called and Regular Meetings of the Commission held on November 4, 2020. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda Virtual/Teleconference - 1012012020 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke members of Augusta Richmond County Commission. INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG OF THE LINITED STATES OF AMERICA. CONSENT AGENDA (Items 1-3) PLANNING 1. Z-20-48 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve, with the conditions stated below, a request by FPL Action: Food LLC, on behalf of the Wilkinson Road Group Inc., requesting a Special Approved Exception to utilize the existing structure to store cow hides in the HI (Heavy Industry) per Section 24-2-(24) of the Comprehensive ZoningOrdinance for Augusta Georgia affecting property containing 3.46 acres and located at 181I Wilkinson Road. Tax Map 056-4-167-00-0 DISTRICT 2 t. The loading dock doors shall stay closed at all times except to receive deliveries. 2. There shall be no noticeable odors as a result of this use.3. If noticeable odors occur the petitioner shall take corrective measures. E z-20{8 zone renort.ndf lE ItemAoprovatsheet html Motions Motion Motion Textr ype Motion ResultMade By Seconded By Motion to aporove. Approve Mr. M. wiliiams out. uommlsloner Motion Pr;;;:o.- Sean Frantom Commissioner Mary Davis Passes 2. Z-20-49 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions stated below, a petition by Joe Action: Edge, on behalf of Hiral Enterprises Inc., Carolyn H. Usry Irrevocable Giving Approved Trust and Guru Darsham, LLC, requesting a change of zoning from ZoneB-2 (General Business) and Zone R-2 (Two-family Residential) to Zone B-2 affecting property containing 1.05 acres and known as 1632 and 1636 Walton Way and 1623 and 1627 Cleveland Street (property is bisected by Logan Lane). Tax Map 045-2-093-01-0, 035-4-590-00-0, 045-2'094-00-0 and 045-2' 092-00-0 DISTRICT 1 1. Prior to any development, Logan Lane must be abandoned and all parcels must be platted as one. 2. If a drive thru concept is to be used, the internal and external circulation must be approved by Traffic Engineering and Planning & Development prior to submitting for site plan approval to insure safe vehicle ingress/egress and limit queuing into Walton Way. 3. The lighting for the lot shall be directed downward and away from the residential development on Cleveland Street. 4. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. 5. If the abandonment of Logan Lane is denied the zoning shall revert to the current zoning of each parcel in this petition. IB z-20-49 zone report.pdf lB ItemApprovalSheet.html Motions Motion-^"""- Motion Text'r ype Made By Seconded By Commissioner Mary Davis Motion Result Passes Motion to approve. Approve Mr. M. Williams out. uommlsloner Motion Passes g-0. Sean Frantom PETITIONS AND COMMUNICATIONS 3. Motion to approve the minutes of the Regular and Special Called Meetings Item held on october 6,2020. Action: Approved lB Crtled Commission Meetinq October 6 2020.pdf B Reguler Commissiotr Meeting October 6 2020.pdf lB ItemApprovalsheet.html Motions Motionxrvrrv' Motion Text Made By Seconded By Motion I ype PwLv,trs(r r-'J Result Motion to approve. Approve Mr. M. Williams out. Commisioner Commissioner Motion passes 9-0. Sean Frantom Mary Davis Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 10t20t2020 AUGUSTA COMMISSION REGULAR AGENDA 10t20t2020 (Items 4-32) PUBLIC SERVICES 4. Motion to approve New Ownership Application: A. N. 20-38: requested by Item David Storrin for a retail package Beer & Wine License to be used in Action: connection with KJ's Market IGA located at 2512 Tobacco Rd. District 4. Approved Super District 9 B AN.zo-38.oat lE ItemAoprovalsheet.html Motions X:'1"' Motion Text Made By seconded By Motion r YPe vuvv'sls uJ Result Motion to approve. Approve Mr. M. Williams out. Commisioner Commissioner Motion passes 9-0. Sean Frantom Mary Davis Passes 5. Motion to approve New Ownership Application: A. N. 20-39: request by ItemPawan K. Burra for a retail package Beer & Wine License to be used in Action: Approved connection with Best Foods 2020,Inc. located at 5131 Mike Padgett Hwy. District 8. Super District 10. e AN.2o-39.pdf B ItemAnprovalSheet'html Motions Motion . rr ,r- n-- cr^^^-r^r D-, Motion -^"""" Motion Text Made By Seconded By Resultr ype Motion to approve' commisioner commissionerApprove Mr. M. Williams out. :':'#::; #;;";;^'-^ Passes Motion passes g-0. Sean Frantom Ben Hasan 6. Motion to approve New Ownership Application: A.N. 20-37: request by Item David Storrin for a retail package Beer & Wine License to be used in Action: connection with KJ's MarketIGA located at 3457 Peach Orchard Rd. District Approved 6. Super District 10. B AN.2o-37.pdf lEt ItemAoorovalSheet.html Motions Motion . r- r h o^---r^r rt-. Motion:""'"" Motion Text Made By Seconded By Type rvrutrt'rr t trtr rvr4s! vJ Result Motion to approve' commisioner commissionerApprove Mr. M. williams out. ;ffi;;;; ;;;;;i;^-^ Passes Motion passes 9-0. Sean Frantom Mary Davis 7. Motion to approve New Application: A.N. 20-40: request By Susann M. Item Mischel for a Sunday Sales License to be used in connection with R & R Bar Action: & Grill located at2706 Gordon Hwy. District 4. Super District 9. Approved B ax.zo-lo.par lE ItemAporovalSheet.html Motions Pj1" Motion Text Made Bv Seconded Bv H:tilI ype Approve Motion to approve. commisioner commissioner passes Mr. M. williams out. sean Frantom Brandon Garrett Motion Passes 9-0. 8. Motion to approve proposed amendments to Augusta, Georgia Code, Title 6, ItemChapter 4, Masseurs and Masseuses, Massage Parlors And/Or Health Spas to Action:include deleting t!. regulatory fee, clariflring the application fee, and Approvedthroughout the code replacing License and Inspection Department with Planning and Development Department and Augusta-Richmond County withAugusta, Georgia. IB Massaqe Therapy Operator ordinance amendment 2020l00l.docx B B ItemApprovalsheet html Motions Motion Motion Textr ype Motion to Approve approve. Motion Passes 9-0. Made By Commisioner Sean Frantom Seconded By Commissioner Mary Davis Motion Result Passes 9.Update from the Public Art Advisory panel. E ItemAnorovalsheet.html Motions Motion Motion TextI ype It was the consensus of the Commission that this item be received as information with no objection. 10. Update/discuss missing funds from McDuffie (Commissioner Marion Wittiams) Made Seconded MotionBy By Result Woods Community Center. Item Action: Approved Item Action: Approved B ItemAoorovalsheet.html Motions Motion m Made Seconded Motion i;; Motion Text By By Resutt It was the consensus of the Commission that this item be received as information without objection with a report to be given at the next meeting. ll. Discuss/approve the implementation of electronic tracking software for Item keeping tiack of recreation parks and facility rentals, logging deposits and Action: payments. (Requested by Commissioner Marion Williams) Approved B ItemAoorovalSheet'html Motions Motion m Made Seconded N{otion:"""- Motion Text By By Result'l'ype It was the consensus of the Commission that this item be received as information with a report back at the next Commission meeting regarding the tracking sYstem. ADMINISTRATIVE SERVICES 12. Update/report from Human Resources regarding further details of employees' Item uUitity to clock in/out on their cell phones. (Deferred from the October 6, Action: 2020 meeting requested by Commissioners John Clarke and Brandon Approved Garrett) IE 2020-06-10 Comm. Clrrke-Time-Clock-Procedures .Ddf {E ItemAonrovalSheet.html Motions Motion Seconded Motion i;;" Motion Text By Resuu It was the consensus of the Commission that this item be received as information without objection. 13. Discuss authorized positions in Mayor's Office and funding source for Item upgrades. (Requested by Commissioner Marion Williams) Action: Approved B ItemAonrovalsheet,html Motions Y:llm Motion Text Made Seconded MotionrYPe By By Result It was the consensus of the Commission that this item be received as information without objection. 14. Update from Administration on recruitment process for the position of ItemDirector ofAugusta Utilities Department. (Requested by Commissioner Action: Marion Williams) approved E ltemAonrovalsheet.html Motions Motion Motion Text Made Seconded MotionrYPe By By Result It was the consensus of the Commission that this item be received as information without objection and that the HR Director report back to the Commission at the next meeting on the search for a new Director. PUBLIC SAFETY 15. Motion to approve amendment of the Inmates' Telephone Services contract Itemwith Inmate Calling Solutions, LLC (ICS) - (Approved by the Commission Action: on Februar! 7r2019) to allow for Remote Video Visitation. Approved B Richmond Countv GA ICS Amendmenf I 1fl-?o-?orrtnnw IB ItemAoorovalsheet.html Motions Motion Motion Text Made By Seconded By Motion Type Result Motion to approve' commisioner commissionerApprove Mr. M. williams out. ;i;;";; ir;;;;,.^-^ Passes Motion passes 9-0. Sean Frantom Mary Davis 16. Motion to approve the Ground Lease Agreement with Jefferson Electric Item Membership Corporation and to authorize the Mayor to execute the Action: Agreement. APProved B Blvthe Buildins Transfer Memo.odf B Ground Lease Asreement.odf E ltemAoorovalSheet.html Motions Motion , ir r n .'^-^-r^r rt-- Motion:""'"" Motion Text Made By Seconded ByType rYrurrv, r LAr Result Motion to approve' commisioner commissionerApprove Mr. M. Williams out. ;-;;;; i;:;;;.^-^ Passes Motion passes g-0. Sean Frantom Mary Davis 17. Motion to receive an update on the Augusta Land Mobile Radio System Item (LMRS) as information and to approve the Radio Subscriber Agreements Action: with external agencies, with the Mayor being authorized to execute the Approved Agreements after execution by the external agencies. IB Auqusta Radio Subscriber Agreement- 8-7-2020 - Private Entities.pdf B Augusta Radio Subscriber Agreement-8-7-2020 -Governmental Entities.pdf E Augusta Radio Fund Model - October 2020.pdf B ltemADprovalsheet.html Motions Y.:j:t Motion Text Made By Seconded Bv fffi|rype Motion to approve' nommisioner commissioner n--Approve MLlf; I'"ll'Jr}'-f,* i.u, Frantom rurury'ouuir'"^ Passes 18. Motion to approve commercial insurance for inland marine coverage with Item broker Dawson, Taylor & Company, Ers quoted through insurance carrier Action: Liberty Mutual Insurance, for a premium of $31,818. Approved lB Commercial Insurance Prouosal.pdf lB ItemAoorovalsheet.html Motions Y:11" Motion Text Made By seconded By Motion l'ype -.---- -" --------- -" Result Motion to approve. Approve Mr. M. Williams out commisioner commissioner Motion passes 9_0. Sean Frantom Mary Davis Passes 19. Update the public on the Augusta Fire Department Needs Assessment and Item discuss the future of the department's leadership moving Action: forward. (Requested by Commissioner Brandon Garrett) Rescheduled {B ItemAoorovrlsheet.html Motions Motion Made Seconded Motioniil- Motion Text By By Result It was the consensus of the Commission that this item be referred to the November 3 Commission meeting with a presentation to be given. 20. Discuss the Fire Department Assessment Summary ltem Spreadsheet. (Requested by Commissioner Sammie Sias) Action: Approved lB ItemAoprovalsheet,html Motions H:11'" Motion Text Made By Seconded By Motion I YPe '.'--- -r Result Approve Motion to approve Commissioner Commissioner placing Chief Chris Brandon Garrett John Clarke James on a leave of absence until the assessment is reviewed. No action was taken on this motion due to the passage of the substitute motion. Motions X:i*1" Morion Text Made By seconded By f."Ji;'rype Substitute motion to approve getting out of the ambulance transport business in the Fire Department and task the Attorney to come back within the next 30 days with a report on how this ^ affects service delivery Commissioner CommisionerApprove .iionr in Augusta.. Ben Hasan Sean Fran,o* Passes Voting No: Commissioner William Fennoy, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Passes 7-3. FINANCE 21. Motion to authorize the Finance department team to work with the Coliseum Item Authority and to begin the process for refunding the 2010 Coliseum and TEE Action: Center project bonds and the issuance of up to $8,000,000 of additional Approved bonds for work on the proposed new James Brown Arena. (Requested by Commissioner Dennis Williams) B ItemApprovalSheet.html Motions Y:j*i" Motion rext Made By seconded By fffii'l'ype Approve Motion to approve commissioner commissioner referring this item to William Fennoy Dennis Williams the next Commission meeting. No action is taken on this motion due to the passage of the substitute motion. Motions f#:"' Motion rext Made By Seconded By Motion Result Substitute motion to approve. Mr. Sias abstains. Voting No: Commissioner Approve $",f,T#,#ffi:r, ;"#j;;'"*^ ,"fft',;';J" passes Commissioner Marion Williams. Motion Passes 7'2'1. 22. Motion to approve$25r000 funding request to assist Greater Augusta's Item Interfaith Coalition's Total Census Count Initiative. To support census Action: responses from hard to count citizens and the support for 15 sites of Disapproved activities for respondents of the local Census Count. (Requested by Commissioner Bill FennoY) B ltemApprovalsheet.html Motions Motion Motion TextI ype Approve Motion to approve. Mr. M. Williams and Mr. Frantom out. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commissioner Made By seconded By HiiI Commissioner Commissioner Fails William Ben Hasan Fennoy Brandon Garrett. Motion Fails 5-3. ENGINEERING SERVICES 23. Receive update regarding the beginning of the 5 year storm water review: toinclude total fees collected since inieption, ail completed storm water infrastructure work and all storm water system grass .utting contractors andcosts. Review should be completed in 2 weeks and brought back tocommission for review. (Deferred from the Commission October 61 2020meeting- requested by commissioner Brandon Garrett) Item Action: Approved Item Action: Approved B AED-Stormwater Program Senices-2016-2020 Update Oct 2020.pdf [B 2020-10 Appendix for Stormwater presentation.pdf IB ltemApprovalsheet.html Motions Motion Motion TextI ype Made Seconded Motion By By Result 24. It was the consensus of the Commission that this item be received as information without objection. Motion to approve a change order in the amount of $190,400 to HDR Engineering, Inc. for the scope addition which will include the preparation of an Emergency Response Plan. IE 20201001 RRA Professional Contract Chanse Order sisned bv HDR.pdf B ERP HDR scope chanse Authorizatiop ERp and water Distribution Modelins .pdf E ItemApprovalsheet html Motions ffit:" Motion rext Made By Seconded By Motion Result Motion to approve. Approve Mr. M. Williams out Commisioner Commissioner Motion passes 9-0. t' s.un prurto- Mary Davis Passes 25. Discuss the process for rebidding waste haulers contracts. (Requested by Commissioner Marion Williams) Item Action: Approved Seconded Bv Motion---------- -'t Result Motion to approve extending the present contract for two years. ^Approve Ms. Davis, Mr. Frantom ffff#,:'Jl*" ;:r#:H*' passes and Mr. M. Williams out. Motion Passes 7-0. 26. Motion to approve the naming of the Lake Olmstead Amphitheater in Item honor of former Commissioners Andrew Jefferson and H. Grady Smith. Action: (Approved by Administrative Services Committee July 30, 2019- no Disapproved action vote Commission August 6,2019) (Requested by Commissioner Bill Fennoy. B ItemAoorovalsheet.html Motions Motion Motion Textrype Made By Made By Seconded By !B ItemAoorovalsheet.html Motions Motion Motion Textr ype Motion to approve. Ms. Davis, Mr. Frantom and Mr. M. Williams out. Voting No: ^ CommissionerAPProve John clarke, Commissioner Brandon Garrett, Commissioner Sammie Sias. Motion Fails 4-3. Motion Result Commissioner William Fennoy CommissionerB;;il;;"-' Fails ADMINISTRATOR 27. Presentation of the Proposed Budget for 2021. Item Action: Disapproved E 2020-20-10 corrected proposed 2021 budset presentation.Ddf E ltemAoprovalSheet.html Motions Motion--"""" Motion Text'l'vne Motion to approve asking the departments to reduce their budgets by 5% with the Finance Director and the Administrator to come back with other recommendations and/or options for Approve adjustments as well. Mr. Fennoy abstains. Mr. M. Williams out. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commissioner Dennis Williams. Motion Fails 5-3 -1. Made By seconded By HXil Commissioner Commissioner Bobby Brandon Fails Williams Garrett ADDENDUM 28. Approve and award Environmental compliance. Testing, Engineering and Item Consultant Services to multiple firms, via Group. These are Group Action: I-Environmental Services (Landfill Operation): SCS Engineers, Atlas; Approved Group Il-Engineering and Construction Services (Landfill Operations): SCS Engineers, Geosysntec, Atlas; Group Ill-Supplemental Services: SCS Engineers. Award is contingent upon receipt of signed agreement. RFP 20- 146. Requested by ESD. e 20-146 RFP - Invitrtion Sent to Peper.pdf B zo-ue ran.par E 20-146 Cumulative - Group l.pdf E 20-146 Cumulative - Group Il.pdf B 20-146 Group lll - Cumuhtivc.pdf B Recommendation Letter from Department pdf E Process Regardinq RFPs.pdf [B Pre Proposal Sign in Sheet.pdf IB Mril List and Demrndstar Planholders.pdf B Georgia Procurement Registry Vendor Summrry.pdf E ItemApprovalsheet.html Motions Motion Made Seconded Motionifi;- Motion Text By By Resurt Unanimous consent is given to add this item to the agenda. Motions Y::*1"t Motion Text Made By seconded By Motion Type -''--- -'1 *-------- -'l Result Motion to approve. Approve Mr. M. Williams out commisioner commissioner Motion passes 9_0. Sean Frantom Mary Davis Passes 29. Receive as information an update regarding CARES Act Funding as it relates Item to Governor Kemp's announcement on Thursday, October 15, 2020. Action: (Requested by Interim Administrator Jarvis Sims) Approved Motions Motion Motion Text Made Seconded Motion'I'ype By By Result Unanimous consent is given to add this item to the agenda. Motions Motion f,f,_1:--- m Made Seconded Motion:---"- Motion Text'l'ype By By Result It was the consensus of the Commission that this item be received as information. 30. Discuss raising Commissioners' salaries to $40,000. (Requested by ltem Commissioner Bill Fennoy) Action: None Motions *j:" Motion Text Made By seconded By f;tjilrype Approve Motion to approve Commissioner Fails rescinding the John Clarke Motions Motion Made Seconded Motion- - ---- Motion TextType By By Result Unanimous consent is given to add this item to the agenda. Motions X:j*1" Motion Text Made By seconded MotionType -''--- -r By Result Motion to approve Approve effective January of commissioner 2021. William Fennoy Motions Y:jt1"' Motion Text Made By Seconded Motion Type By Result ^ Substitute motion to CommissionerApprove approve $25,000. Bobby Williams Attorney Brown ruled that this motion was out of order. It was the consensus of the Commission that this item would be discussed at another time. 31. Motion to rescind the Cares Act funding allocation to Paine College in the Item amount of $1.4 million dollars. Action: Disapproved 32. Motion to approve a Resolution authorizing the settlement of all claims Item related to Civil Action 1:17CV00039 in the aggregate amount of $110,000 Action: and authorize the Administrator to disburse that amount waiving any other Approved Code provisions of Augusta, Georgia in the matter of Angela Rice vs. Augusta, Georgia in the Probate Court. funding allocation. Ms. Davis, IVIr. Frantom and Mr. M. Williams out. Voting No: Commissioner William Fennoy, Commissioner Ben Hasan, Commissioner Sammie Sias, Commissioner Bobby Williams, Commissioner Dennis Williams. Motion Fails 2-5. Motions Motion Motion Text'l'vne JI Motion to approve. Ms. Davis, Mr. Frantom and Mr. M. ^ Williams out.APProve voting No: Commissioner John Clarke. Motion Passes 6-1. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. Made By Seconded By Commissioner Brandon Garrett Commissioner Ben Hasan Commissioner William Fennoy Motion Result Passes 33. Motion to authoize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings Item Action: None www.augustaqa.qov Commission Meeting Agenda 11/17/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Location: A.N. 20-45: A request by Alexandrea Kneece for a consumption on premise Beer & Wine License to be used in connection with Draft Society located at 875 Broad Street. District 1. Super District 9. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $665.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Application: A.N. 20-44: A request by Meade Thornton-Madugula for a retail package Beer & Wine License to be used in connection with City Hub Convenience Store located at 2228 Rosier Rd Ste. F. District 6. Super District 10. Background:This is a New Application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $665.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Alcohol Renewals 2021 Department:Planning & Development Department:Planning & Development Caption:Motion to approve a request by the Planning & Development Department to renew the existing Alcohol Licenses in the City of Augusta for the 2021 Year. There will be Sunday Sales, Dance, Wholesale, and Arcade Licenses. Districts 1-8. Super Districts 9-10. Background:This is the yearly renewal for the 2021 Alcohol License. Analysis:The applicants meet the requirements for the renewal of their current 2021 Alcohol Licenses. Financial Impact:The applicants will pay a fee based on the Alcohol License Renewal Type. Alternatives: Recommendation:The Planning & Development had previously approved these renewals. The Sheriff’s Office had previously approved these renewals. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM For Discussion House Bill 879 / Alcohol Ordinance Amendments Department:Planning & Development Department:Planning & Development Caption: For Discussion. On August 3, 2020, Governor Kemp signed HB 879 into law. The legislation amends the state laws governing five categories of alcohol regulation: centralized permitting (Department of Revenue), Sunday sales of alcohol, home delivery of alcohol, local control of distance requirements, and pouring events at package stores. Background:Generally, ordinance amendments are placed on the agenda at the direction of the Commission. I have received inquiries regarding the recent HB 879 with regard to the impact on Augusta alcohol licensees….The purpose of this discussion is to determine the direction to go in preparing any amendments to the alcohol ordinance. Analysis:HB 879 amended five categories of alcohol regulation. 1.Centralized permitting. On or before January 1, 2021, the Department of Revenue will set up a state-wide, centralized permitting system. Local governing authorities that issue alcohol licenses will be required to use the new application and renewal process. 2.Sunday sales of alcohol. Consider amending alcohol ordinance to allow retail alcohol licensees to begin selling on Sunday at 11 a.m. 3.Home delivery of alcohol. Consider amending the alcohol ordinance to not allow or for clarity to allow, retail alcohol licensees to provide home delivery of sealed packages of alcohol. 4.Local Control of Distance Requirements. Section 4 of the Legislation provides that cities and counties may set their local distance requirements, with respect to college campuses, at less than the state boundary for retail package sales of alcoholic beverages for consumption off premises. 5.Tasting Events at Package Stores. The Legislation provides for tastings of beer, wine, and distilled spirits to take place on the premises of a retail package liquor store, or a retail dealer. Cover Memo Financial Impact:n/a at this time Alternatives:n/a Recommendation:Recommend: adopt #1 (not optional); adopt #2; #3 needs discussion; adopt #4; adopt #5. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Augusta Commission's Rules of Procedures Department: Department: Caption:Discuss the Augusta Commission's Rules of Procedures. (Deferred from the November 4, 2020 meetingRequested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Recruitment Director of Augusta Utilities Department: Department: Caption: Update from Director of Human Resources regarding the recruitment process for the position of Director of Augusta Utilities Department. (Deferred from the October 20, and November 4, 2020 meetings) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Aquatics Center Repairs and Improvements Department:Central Services Department:Central Services Caption: Receive as information the project update on the HVAC repair and improvements currently underway at the Augusta Aquatic Center. Background:On November 19, 2019, the Augusta Commission approved Parks & Recreation SPLOST 7 recommendations for funding for the Augusta Aquatic Center. Funding for this project included replacing the aged PoolPak units and heat recovery system, ensuring efficient operation of the HVAC system and improvements surrounding the heating boilers and corroded electrical disconnects serving the pool pumping system. The aged equipment hindered the ability to regulate the pool water and facility temperatures effectively. As a result, the facility temperatures were extreme in the winter and summer months, with humidity levels rising dangerously at times. As the previous unit/system had surpassed its useful life, it was in need of immediate replacement to prevent unexpected expiration. In response to this emergency need, a proposal from Trane, Inc. in the amount of $2,284,957 was accepted and work began in March. Change Order #1, totaling $8,925.00, was required due to issues found during a site investigation. During start up of the pool pump system, Trane, Inc. discovered that the dive pool and lap pool pumps were inoperable. The pumps circulate water to the heat exchanger then to the new boiler system to heat the pool. The vendor installed two new pumps, built new motor brackets, aligned pumps, tested and balanced water flow, for an operable system. Change Order #2, totaling $87,107.29, was due to multiple failure points detected in the piping system of the lap and diving pools during the testing of the newly installed pumps. The deficiencies in the pool piping system has delayed the reopening of the Aquatic Center. The vendor will remove and replace the existing piping system in the pool equipment room, furnish and install additional pipe supports and restraints. Cover Memo Analysis:Since Trane was conducting an assessment of the energy usage associated with the Aquatic Center and other Augusta facilities, they were deemed the most qualified to complete the needed equipment replacements and upgrades. As a result of the replacement and upgrades, Trane, Inc has communicated that significant savings (estimated in excess of $20k) will be realized through air-side energy recovery and economizing capabilities of the dehumidification units, that the previous units did not have. The Georgia Power rebates total more than $25k. In addition, the indoor air quality has improved with a noticeable reduction in air borne chloramines (chloramine and ammonia mix) and a reduction of pool evaporated water. This reduction will eliminate the need for pool maintenance chemicals by more than 15%. Financial Impact:SPLOST 7 Existing Facility Upgrades and Parks & Recreation GL 329061110/5413120 JL 5413120 and 218057228/5413120 Alternatives:a) Receive as information the project update on the HVAC repair and improvements currently underway at the Augusta Aquatic Center b) Do not accept the project update Recommendation:Receive as information the project update on the HVAC repair and improvements currently underway at the Augusta Aquatic Center Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Central Services Departm ent Takiyah A. Douse, Director Fleet M anagement Ron Crowden, Fleet M anager 1568-C Broad Street Augusta GA 30904 Phone: (706) 821-2892 MEMORANDUM TO: Geri Sams, Director, Procurement Department FROM: Takiyah A. Douse, Director, Central Services Department DATE: November 2, 2020 SUBJECT: Change Order Request #2 In accordance with Augusta, Ga policies and procedures we are requesting to have purchase order P392173 amended. Purchase order P392173 needs to be amended in the amount of $87,107.29 due the multiple failure points in the lap pool and dive pool piping. After the new pumps were installed and tested the vendor discovered that the piping system needed to be replaced. The deficiencies in the pool piping system has delayed the reopening of the Augusta Aquatic Center. The vendor will remove and replace the existing piping system in the pool equipment room, furnish and install additional pipe supports and restraints. · Current Purchase Order Amount $2,293,882.00 · Revised Purchase Order Amount $2,380,989.29 This change order will be funded through the following 2020 Capital account number: · 272016210/5425310 Your assistance would be greatly appreciated. Attachments: Purchase Order P392173 Change Order Proposal Cc: Takiyah A. Douse LaQuona Sanderson Commission Meeting Agenda 11/17/2020 2:00 PM Award Contract for Appleby Library Department:Central Services - Facilities Maintenance Department:Central Services - Facilities Maintenance Caption:Motion to approve award of contract to prepare construction documents to renovate Appleby Branch Library to Studio 3 Architects of Augusta in the amount of $36,800.00. RFP Item 20-235 Background:Appleby Branch Library is located at 2260 Walton Way in Augusta and has served its clients for many decades. This project includes some cosmetic improvements, yet is primarily focused on preservation of the structure and accessibility upgrades, to include an elevator. Analysis:RFP Item #20-235 was issued through the Procurement in accordance with Augusta’s requirements. Statements of Qualification and Proposals for this RFP were received on September 15, 2020. The qualifications presented by each firm were carefully reviewed by the Evaluation Committee and ranked based upon qualifications. Cost proposals were then opened and taken into consideration. Scores showed Studio 3 Design Group of Augusta to have offered the best combination of qualifications and price for this project. Their $36,800.00 fee is within the budget anticipated for design. Financial Impact:The cost of design services is $36,800 Alternatives:1. Approve award of contract to prepare construction documents to renovating Appleby Branch Library to Studio 3 Architects of Augusta in the amount of $36,800.00. 2. Do not approve the award. Recommendation:Approve award of contract to prepare construction documents to renovate Appleby Branch Library to Studio 3 Architects of Augusta in the amount of $36,800.00. Cover Memo Funds are Available in the Following Accounts: This project is funded through Capital Outlay 272-06-5112/ 5413120 and State Library grants REVIEWED AND APPROVED BY: Cover Memo Request for Proposal Request for Proposals will be received at this office until Tuesday, September 15, 2020 @ 11:00 a.m. opening will be via ZOOM for furnishing: Meeting ID: 921 5026 6602 Password: 542816 RFP Item #20-235 Design Services for Renovations to Appleby Branch Library for the Augusta, GA Central Services – Facilities Maintenance Division RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901, (706) 821-2422. A Pre Proposal Conference will be held on Monday, August 31, 2020 @ 3:00 p.m. Via ZOOM Meeting ID: 915 8338 3917 Passcode: 526651 All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, September 1, 2020, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No RFP will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 6, 13, 20, 27, 2020 Metro Courier August 6, 2020 Revised: 2/17/2016 UNOFFICIAL VENDORS Attachment B Addendum 1 E-Verify Save Form Original 7 Copies Fee Proposal 2KM ARCHITECTS 529 GREENE STREET AUGUSTA, GA 30901 YES YES 312290 YES YES YES YES GUNN MEYERHOFF SHAY ARCHITECTS 12 E. BAY STREET SAVANNAH, GA 31405 YES YES 1577457 YES YES YES YES CHEATHAM, FLETCHER, SCOTT ARCHITECTS 420-1/2 8TH STREET AUGUSTA, GA 30901 YES YES 203862 YES YES YES YES SIZEMORE GROUP 342 MARIETTA ST. NW UNIT 3 ATLANTA GA 30313 YES YES 211424 YES YES YES YES STUDIO 3 DESIGN GROUP 1617 WALTON WAY AUGUSTA, GA 30904 YES YES 194106 YES YES YES YES DICKINSON ARCHITECTS 771 BROAD STREET, SUITE 200 AUGUSTA, GA 30901 YES YES 67757 YES YES YES YES JOHNSON, LASCHOBER & ASS. PC 1296 BROAD STREET AUGUSTA, GA 30901 YES YES 226309 YES YES YES YES VIRGO GAMBILL ARCHITECTS PC 3810 OAK DRIVE AUGUSTA, GA 30907 YES YES 184039 YES YES YES YES Total Number Specifications Mailed Out: 37 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 104 Georgia Procurement Registry: 457 Pre-Qualifications Conference Attendees: 11 Total packages submitted: 8 Total Noncompliant: 0 RFP Item #20-235 Design Services Renovations to Appleby Branch Library for the Augusta, GA Central Services Facilities Maintenance Division RFP Due: Tuesday, September 22, 2020 @ 3:00 p.m via ZOOM 1 of 1 2KM ARCHITECTS 529 GREENE STREET AUGUSTA, GA 30901 GUNN MEYERHOFF SHAY ARCHITECTS 5501 ABERCORN STREET SAVANNAH, GA 31405 CHEATHAM, FLETCHER, SCOTT ARCHITECTS 420 8TH STREET AUGUSTA, GA 30901 SIZEMORE GROUP 342 MARIETTA ST. NW UNIT 3 ATLANTA GA 30313 STUDIO 3 DESIGN GROUP 1617 WALTON WAY AUGUSTA, GA 30904 DICKINSON ARCHITECTS 771 BROAD STREET, SUITE 200 AUGUSTA, GA 30901 JOHNSON, LASCHOBER & AScS PC 126 BOARD STREET AUGUSTA, GA 30901 VIRGO GAMBILL ARCHITECTS PC 3810 OAK DRIVE AUGUSTA, GA 30907 2KM ARCHITECTS 529 GREENE STREET AUGUSTA, GA 30901 GUNN MEYERHOFF SHAY ARCHITECTS 5501 ABERCORN STREET SAVANNAH, GA 31405 CHEATHAM, FLETCHER, SCOTT ARCHITECTS 420 8TH STREET AUGUSTA, GA 30901 SIZEMORE GROUP 342 MARIETTA ST. NW UNIT 3 ATLANTA GA 30313 STUDIO 3 DESIGN GROUP 1617 WALTON WAY AUGUSTA, GA 30904 DICKINSON ARCHITECTS 771 BROAD STREET, SUITE 200 AUGUSTA, GA 30901 JOHNSON, LASCHOBER & AScS PC 126 BOARD STREET AUGUSTA, GA 30901 VIRGO GAMBILL ARCHITECTS PC 3810 OAK DRIVE AUGUSTA, GA 30907 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)15 3.0 3.0 3.3 5.0 3.7 3.7 3.7 3.3 45.0 45.0 50.0 75.0 55.0 55.0 55.0 50.0 3. Organization & Approach (0-5)10 3.3 2.7 3.0 3.7 3.7 3.3 3.7 3.3 33.3 26.7 30.0 36.7 36.7 33.3 36.7 33.3 4.Scope of Services Experience and approach to the following: • Library project specific experience • Past performance on projects similar in nature • Evidence that firm fully understands Owner’s goals and project scope • Time is a consideration in completion of this project. Firms shall provide a proposed project schedule for preliminary design, construction documents, bidding and construction. (0-5)30 3.5 3.0 3.3 4.7 4.2 3.7 3.7 4.0 105.0 90.0 100.0 140.0 125.0 110.0 110.0 120.0 5. Financial Stability (0-5)5 4.3 4.3 4.3 4.3 3.7 4.3 4.3 4.0 21.7 21.7 21.7 21.7 18.3 21.7 21.7 20.0 6. References (0-5)5 4.3 4.3 4.3 4.3 4.3 4.3 4.3 4.3 21.7 21.7 21.7 21.7 21.7 21.7 21.7 21.7 Within Richmond County 5 10 5 5 5 5 5 5 50 0 50 0 50 50 50 50 Within CSRA 5 6 0 0 0 0 0 0 0 0 Within Georgia 5 4 5 5 0 20 0 20 0 0 0 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0 0 0 0 0 0  All Others 5 1 0 0 0 0 0 0 0 0 18.5 17.3 18.3 22.0 19.5 19.3 19.7 19.0 276.7 225.0 273.3 315.0 306.7 291.7 295.0 295.0 8. Presentation by Team (0-5)10 0 0 0 0 0 0 0 0 9 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 0 0 Lowest Fees 5 10 5 0 50 0 0 0 0 0 0 Second 5 6 5 0 0 30 0 0 0 0 0 Third 5 4 5 0 0 0 0 0 20 0 0 Forth 5 2 5 0 0 0 0 10 0 0 0 Fifth 5 1 5 5 0 0 0 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 5 5 5 0 5 5 0 0 5 50 30 0 10 20 0 0 23.5 22.3 23.3 22.0 24.5 24.3 19.7 19.0 281.7 275.0 303.3 315.0 316.7 311.7 295.0 295.0 Procurement DepartmentRepresentative:_______Nancy Williams_____________________________________ Procurement Department Completion Date: 10/8/20 Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 10/8/20 Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Vendors Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) Phase 1 RFP Item #20-235 Design Services Renovations to Appleby Branch Library for the Augusta, GA Central Services Facilities Maintenance Division RFP Evaluation Meeting: Tlhrusdeay, Octobe3r 8, 2020 @ 3:00 p.m via ZOOM Weighted ScoresScale 0 (Low) to 5 (High) Ranking of 0-5 (Enter a number value between 0 and 5) Document B105™ – 2017 Standard Short Form of Agreement Between Owner and Architect AIA Document B105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 11:24:17 ET on 11/02/2020 under Order No.6896246938 which expires on 02/26/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1802912602) 1 ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document. AGREEMENT made as of the day of in the year (In words, indicate day, month and year.) BETWEEN the Owner: (Name, legal status, address and other information) Augusta, Georgia and the Architect: (Name, legal status, address and other information) Studio 3 Design Group, P.C. 1617 Walton Way Augusta, Ga. 30904 for the following Project: (Name, location and detailed description) Renovations to Appleby Branch Library 2260 Walton Way Augusta, Ga. 30904 Architectural and engineering design services to consist of a new elevator, modifications to a second floor restroom for ADA accessibility, removal of a wall at the main entrance reception, design of a new reception/circulation desk, and cosmetic updates to the building’s exterior. The Owner and Architect agree as follows. AIA Document B105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 11:24:17 ET on 11/02/2020 under Order No.6896246938 which expires on 02/26/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1802912602) 2 ARTICLE 1 ARCHITECT’S RESPONSIBILITIES The Architect shall provide architectural services for the Project as described in this Agreement. The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. The Architect shall assist the Owner in determining consulting services required for the Project. The Architect’s services include the following consulting services, if any: Mechanical and electrical engineering services During the Design Phase, the Architect shall review the Owner’s scope of work, budget and schedule and reach an understanding with the Owner of the Project requirements. Based on the approved Project requirements, the Architect shall develop a design, which shall be set forth in drawings and other documents appropriate for the Project. Upon the Owner’s approval of the design, the Architect shall prepare Construction Documents indicating requirements for construction of the Project and shall coordinate its services with any consulting services the Owner provides. The Architect shall assist the Owner in filing documents required for the approval of governmental authorities, in obtaining bids or proposals, and in awarding contracts for construction. During the Construction Phase, the Architect shall act as the Owner’s representative and provide administration of the Contract between the Owner and Contractor. The extent of the Architect’s authority and responsibility during construction is described in AIA Document A105™–2017, Standard Short Form of Agreement Between Owner and Contractor. If the Owner and Contractor modify AIA Document A105–2017, those modifications shall not affect the Architect’s services under this Agreement, unless the Owner and Architect amend this Agreement. ARTICLE 2 OWNER’S RESPONSIBILITIES The Owner shall provide full information about the objectives, schedule, constraints and existing conditions of the Project, and shall establish a budget that includes reasonable contingencies and meets the Project requirements. The Owner shall provide decisions and furnish required information as expeditiously as necessary for the orderly progress of the Project. The Architect shall be entitled to rely on the accuracy and completeness of the Owner’s information. The Owner shall furnish consulting services not provided by the Architect, but required for the Project, such as surveying, which shall include property boundaries, topography, utilities, and wetlands information; geotechnical engineering; and environmental testing services. The Owner shall employ a Contractor, experienced in the type of Project to be constructed, to perform the construction Work and to provide price information. ARTICLE 3 USE OF DOCUMENTS Drawings, specifications and other documents prepared by the Architect are the Architect’s Instruments of Service, and are for the Owner’s use solely with respect to constructing the Project. The Architect shall retain all common law, statutory and other reserved rights, including the copyright. Upon completion of the construction of the Project, provided that the Owner substantially performs its obligations under this Agreement, the Architect grants to the Owner a license to use the Architect’s Instruments of Service as a reference for maintaining, altering and adding to the Project. The Owner agrees to indemnify the Architect from all costs and expenses related to claims arising from the Owner’s use of the Instruments of Service without retaining the Architect. When transmitting copyright-protected information for use on the Project, the transmitting party represents that it is either the copyright owner of the information, or has permission from the copyright owner to transmit the information for its use on the Project. ARTICLE 4 TERMINATION, SUSPENSION OR ABANDONMENT In the event of termination, suspension or abandonment of the Project by the Owner, the Architect shall be compensated for services performed. The Owner’s failure to make payments in accordance with this Agreement shall be considered substantial nonperformance and sufficient cause for the Architect to suspend or terminate services. Either the Architect or the Owner may terminate this Agreement after giving no less than seven days’ written notice if the Project is suspended for more than 90 days, or if the other party substantially fails to perform in accordance with the terms of this Agreement. Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of Substantial Completion. AIA Document B105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 11:24:17 ET on 11/02/2020 under Order No.6896246938 which expires on 02/26/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1802912602) 3 ARTICLE 5 MISCELLANEOUS PROVISIONS This Agreement shall be governed by the law of the place where the Project is located. Terms in this Agreement shall have the same meaning as those in AIA Document A105–2017, Standard Short Form of Agreement Between Owner and Contractor. Neither party to this Agreement shall assign the contract as a whole without written consent of the other. Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or the Architect. The Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. ARTICLE 6 PAYMENTS AND COMPENSATION TO THE ARCHITECT The Architect’s Compensation shall be: Thirty Six Thousand Eight Hundred Dollars $36,800.00 The Owner shall pay the Architect an initial payment of zero ($ 0.00 ) as a minimum payment under this Agreement. The initial payment shall be credited to the final invoice. The Owner shall reimburse the Architect for expenses incurred in the interest of the Project, plus one percent ( 1 %). Payments are due and payable upon receipt of the Architect’s monthly invoice. Amounts unpaid thirty ( 30 ) days after the invoice date shall bear interest from the date payment is due at the rate of eight percent ( 8 %) , or in the absence thereof, at the legal rate prevailing at the principal place of business of the Architect. At the request of the Owner, the Architect shall provide additional services not included in Article 1 for additional compensation. Such additional services may include, but not be limited to, providing or coordinating services of consultants not identified in Article 1; revisions due to changes in the Project scope, quality or budget, or due to Owner-requested changes in the approved design; evaluating changes in the Work and Contractors’ requests for substitutions of materials or systems; providing services necessitated by the Contractor’s failure to perform; and the extension of the Architect’s Article 1 services beyond twelve ( 12 ) months of the date of this Agreement through no fault of the Architect. ARTICLE 7 OTHER PROVISIONS (Insert descriptions of other services and modifications to the terms of this Agreement.) RFP #20-235 Fee Proposal and Exhibit 1 This Agreement entered into as of the day and year first written above. OWNER (Signature)ARCHITECT (Signature) Samuel D. Beaird, Jr. AIA NCARB President (Printed name and title)(Printed name, title, and license number, if required) Additions and Deletions Report for AIA® Document B105™ – 2017 This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 11:24:17 ET on 11/02/2020. Additions and Deletions Report for AIA Document B105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 11:24:17 ET on 11/02/2020 under Order No.6896246938 which expires on 02/26/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1802912602) 1 PAGE 1 Augusta, Georgia … Studio 3 Design Group, P.C. 1617 Walton Way Augusta, Ga. 30904 … Renovations to Appleby Branch Library 2260 Walton Way Augusta, Ga. 30904 Architectural and engineering design services to consist of a new elevator, modifications to a second floor restroom for ADA accessibility, removal of a wall at the main entrance reception, design of a new reception/circulation desk, and cosmetic updates to the building’s exterior. PAGE 2 Mechanical and electrical engineering services PAGE 3 Thirty Six Thousand Eight Hundred Dollars $36,800.00 The Owner shall pay the Architect an initial payment of zero ($ 0.00 ) as a minimum payment under this Agreement. The initial payment shall be credited to the final invoice. The Owner shall reimburse the Architect for expenses incurred in the interest of the Project, plus one percent ( 1 %). Payments are due and payable upon receipt of the Architect’s monthly invoice. Amounts unpaid thirty ( 30 ) days after the invoice date shall bear interest from the date payment is due at the rate of eight percent ( 8 %) , or in the absence thereof, at the legal rate prevailing at the principal place of business of the Architect. At the request of the Owner, the Architect shall provide additional services not included in Article 1 for additional compensation. Such additional services may include, but not be limited to, providing or coordinating services of consultants not identified in Article 1; revisions due to changes in the Project scope, quality or budget, or due to Owner-requested changes in the approved design; evaluating changes in the Work and Contractors’ requests for substitutions of materials or systems; providing services necessitated by the Contractor’s failure to perform; and the extension of the Architect’s Article 1 services beyond twelve ( 12 ) months of the date of this Agreement through no fault of the Architect. … RFP #20-235 Fee Proposal and Exhibit 1 Additions and Deletions Report for AIA Document B105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 11:24:17 ET on 11/02/2020 under Order No.6896246938 which expires on 02/26/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1802912602) 2 … Samuel D. Beaird, Jr. AIA NCARB President Commission Meeting Agenda 11/17/2020 2:00 PM Award Contract for Law Department Renovations Department:Central Services - Facilities Department:Central Services - Facilities Caption:Motion to approve Bid Award contract to construct Law Department Renovations, in the amount of $757,900.00, to Kuhlke Construction and Associates of Augusta. Bid Item 20- 237. Background:The Augusta Law Department needs room for future expansion. Their existing facility located at 535 Telfair Street, Building 3000 has sufficient additional space, but is in need of renovations to comply with current ADA and life safety requirements. ITB #20-237 for renovation of the facility was issued and bids were received on September 28, 2020 in accordance with the Augusta Procurement guidelines. Analysis:Four compliant bids were received, the low bid, submitted by Kuhlke Construction of Augusta was in the amount of $757,900. Consistency in the numbers submitted under competitive bid requirements is a clear indication that this price is reflective of current market conditions for the scope of work and approval is recommended. Financial Impact:The contract amount is $757,900.00. Alternatives:1. Award the contract to construct Law Department Renovations, in the amount of $757,900.00, to Kuhlke Construction and Associates of Augusta. 2. Do not award Recommendation:Award the contract to construct Law Department Renovations, in the amount of $757,900.00, to Kuhlke Construction and Associates of Augusta. Funds are Available in the Cover Memo Following Accounts: Funds are available for this project as follows: • SPLOST VI – GL # 328-05-1120 JL # 213-05-5103 $382,185.00 • SPLOST VII – GL # 329-05-1120 JL # 216-05-7902 $375,715.00 REVIEWED AND APPROVED BY: Cover Memo AU G U S T A L A W O F F I C E PR O P O S E D R E N O V A T I O N S AU G U S T A , G A 3 0 9 0 1 53 5 T E L F A I R S T R E E T DRWN BY:CLB CHK'D BY: REVISIONS JOB NO. SHEET NO. A R C H I T E C T S Ch r i s t o p h e r Bo o k e r & As s o c i a t e s , PC P: ( 7 0 6 ) 7 9 8 - 6 7 9 2 WW W . C B A R C H I T E C T S P C . C O M 67 0 B R O A D S T R E E T , A U G U S T A , G A 3 0 9 0 1 1938 DATE: JUNE 05, 2020 0 PERMIT / BID SET A2.0 PR O P O S E D F L O O R P L A N GE N E R A L N O T E S & L E G E N D S BU I L D I N G S E C T I O N Invitation to Bid Sealed bids will be received at this office until Monday, September 28, 2020 @ 3:00 p.m. for furnishing – Via ZOOM Meeting ID: 966 1178 5348 Passcode: 507608 Bid Item #20-237 Construction Services for the Law Department Renovations – for Augusta, GA – Central Services Department – Facilities Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706-821-2422). Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $125.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, August 13, 2020. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Pre Bid Conference will be held on Wednesday, September 9, 2020 @ 10:00 a.m. Via Zoom - Meeting ID: 967 1968 0603 Passcode: 028294 All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, September 10, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of ninety (90) days after RFPs have been opened, pending the execution of contract with the successful vendor. A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 13, 20, 27, September 3, 2020 Metro Courier August 13, 2020 Revised: 2/19/2016 OFFICIAL VENDORS Attachment "B"Add 1 E-Verify #SAVE Form Bid Bond Price Alt 1 Alt 2 Compliance Review 12% Goal Attaway Const. & Assoc. 4234 Wheeler Rd. Martinez, GA 30907 Yes Yes 557631 Yes Yes $816,781.00 $15.00/SF $12.00/LF No Kuhlke Construction & Assoc. 3704 Benchmark Drive Augusta, GA 30909 Yes Yes 581162054 Yes Yes $757,900.00 $12.00/SF $49.00/LF Yes 4.3% Contract Maanagement 1829 Killingsworth Rd Augusta, GA 30904 Yes Yes 225306 Yes Yes $780,000.00 $33.80/SF $43.85/LF Yes 12% Y-Delta, Inc. 5657 Lakeview Road Statesboro, GA 30461 Yes Yes 144374 Yes Yes $981,700.00 $16.00/SF $35.00/LF Yes 4% ITB 20-237 Opening Construction Services for the Law Department Renovations for Augusta, GA – Central Services Department – Facilities Maintenance Bid Date: Monday, September 28, 2020 @ 3:00 p.m. via ZOOM Total Number Specifications Mailed Out: 30 Total Number Specifications Download (Demandstar): 7 Total Electronic Notifications (Demandstar): 189 Georgia Procurement Registry: 25 Total packages submitted: 30 Total Noncompliant: 1 Page 1 of 1 1 EXHIBIT II Law Department Renovations Bid Item # 20-237 INDEX TO CONTRACT Section Title Page NA Notice of Award 2 A Agreement 3-4 PB Performance Bond 5-6 LMPB Labor & Material Payment Bond 7-8 COA Certificate of Owner's Attorney 9 NP Notice to Proceed 10 GC General Conditions 11-25 SGC Supplemental General Conditions 26-28 SC Special Conditions 28 2 SECTION NA NOTICE OF AWARD TO: Kulkhe Construction and Associates 3704 Benchmark Drive Augusta, GA 30909 PROJECT DESCRIPTION: Law Department Renovations The Owner has considered the BID submitted by you for the PROJECT named above in response to its Bid Item # 20-237 due on September 28, 2020. You are hereby notified that your BID has been accepted in the amount of Seven-hundred fifty-seven thousand nine-hundred dollars ($ 757,900.00). You are to execute the AGREEMENT (Section A) within Ten (10) calendar days from the date of this Notice to you. Furthermore, the Owner has elected to require a Contractor's Performance Bond (Section PB) and a Labor and Materials Payment Bond (Section LMPB). The price of said bonds is included in the contract amount stated above. If you fail to execute said Agreement and to furnish said Bonds within Ten (10) working days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the OWNER'S acceptance of your PROPOSAL as abandoned and as a forfeiture of your Bid Bond. The OWNER will be entitled to such other rights as may be granted by law. Shop drawings and other submittals are due within thirty (30) calendar days of the issuance of this Notice of Award. You are required to return an acknowledged copy of this NOTICE OF AWARD to the OWNER. Dated this day of , 2020. BY: Richard M. Acree, Jr., AIA, Project Manager Central Services Department ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged on this day of , . BY: TITLE: 3 SECTION A AGREEMENT THIS AGREEMENT, made this day of , 2020 by and between Augusta Georgia, a political subdivision of the State of Georgia, hereinafter called "Owner" and Kuhlke Construction and Associates doing business as a corporation hereinafter called "Contractor." WITNESSETH: That for and in consideration of the payments and agreements as hereinafter mentioned the sufficiency, which is hereby acknowledged, the parties agree to as follows: 1. The Contractor will commence construction of the Law Department Renovations. All work is to be in accordance with plans prepared by the owner as included in Bid Item # 20-237 and related documents as listed in item 5 below. 2. The Contractor shall provide all labor, material, parts, engineering, licensing and certifications required by any applicable regulation. Furthermore, the Contractor will furnish all drawings, product data, material, supplies, tools, equipment, labor, traffic control and other services necessary for the construction and completion of the project described herein. 3. The Contractor will commence the work required by the Contract Documents within Thirty (30) calendar days after the date of the Notice of Award and will complete the work not later than Two hundred forty (240) calendar days after notice to proceed, unless the period of completion is extended otherwise in accordance with the terms of this agreement. 4. The Contractor agrees to perform all the work described in the Contract Documents for the sum of Seven hundred fifty seven thousand nine hundred dollars ($757,900.00 ). 5. The term "Contract Documents" means and includes the following: Advertisement for Bids Request for Bids # 20-237 Bid Bond Notice of Award Agreement Performance/Payment Bonds Certificate of Owner's Attorney Notice to Proceed Change Order(s) General Conditions Plans Supplemental General Conditions Special Conditions Technical Specifications Addendum #1 to Bid Item 20-237 6. The Owner will pay to the Contractor in the manner and at such times as set forth in the General Conditions such amounts as required by the Contract Documents. 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 4 IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by their duly authorized officials, this Agreement in Five (5) counterparts, each of which shall be deemed an original on the date first above written. OWNER: AUGUSTA, GEORGIA ATTEST: BY: NAME: Hardie Davis (Mayor) Lena Bonner (Clerk) CONTRACTOR: ATTEST: BY: (SEAL) NAME: NAME: (Type or Print) (Type or Print) TITLE: TITLE: ADDRESS: 5 SECTION PB PERFORMANCE BOND (This is a sample format only) (NOTE: THIS BOND IS ISSUED SIMULTANEOUSLY WITH PAYMENT BOND ON PAGES 7-8, IN FAVOR OF THE OWNER CONDITIONED FOR THE PAYMENT OF LABOR AND MATERIAL.) KNOW ALL MEN BY THESE PRESENTS: That , as Principal, hereinafter called Contractor, and , a corporation organized and existing under the laws of the State of , with its principal office in the City of , State of , as Surety, hereinafter called Surety, are held and firmly bound unto Augusta, Georgia, as Obligee, hereinafter called the Owner, in the penal amount of Dollars ($ ) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents for the faithful performance of a certain written agreement. WHEREAS, Contractor has by said written agreement dated entered into a contract with Owner for the construction of Law Department Renovations, Augusta, Georgia, in accordance with the specifications issued by the Augusta Recreation Parks and Facilities Department, which contract is by reference made a part hereof, and is hereinafter referred to as the CONTRACT. NOW, THEREFORE, the condition of this obligation is such that, if Contractor shall promptly and faithfully perform said CONTRACT, then this obligation shall be null and void; otherwise it shall remain in full force and effect. The Surety hereby waives notice of any alteration or extension of time made by the Owner. Whenever Contractor shall be, and declared by Owner to be in default under the CONTRACT, the Owner having performed Owner's obligations thereunder, the Surety may promptly remedy the default, or shall promptly (1) Complete the CONTRACT in accordance with its terms and conditions, or, (2) Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the lowest responsible bidder, or, if the Owner elects, upon determination by the Owner and the Surety jointly of the lowest responsible bidder, arrange for a contract between such bidder and Owner, and make available as Work progresses (even though there should be a default or a succession of defaults under the contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the contract price," as used in this paragraph, shall mean the total amount payable by Owner to Contractor under the Contract and any amendments thereto, less the amount properly paid by Owner to Contractor. Any suit under this bond must be instituted before the expiration of two (2) years from the date on which final payment under the CONTRACT falls due. 6 No right of action shall accrue on this bond to or for the use of any person or corporation other than the Owner named herein or the heirs, executors, administrators or successors of the Owner. Signed and sealed this day of , . Witness (Seal) (Contractor) Attest By (Seal) (Title) Witness (Seal) (Surety) Attest By (Seal) (Title) Note: Date of Bond must be prior to date of Contract. If Contractor is Partnership, all partners should execute Bond. 7 SECTION LMPB LABOR AND MATERIAL PAYMENT BOND (This is a sample format only) (NOTE: THIS BOND IS ISSUED SIMULTANEOUSLY WITH PERFORMANCE BOND ON PAGES 5-6, IN FAVOR OF THE OWNER CONDITIONED FOR THE PERFORMANCE OF THE CONTRACT.) KNOW ALL MEN BY THESE PRESENTS: That , as Principal, hereinafter called Contractor, and , a corporation organized and existing under the laws of the State of , with its principal office in the City of , State of , as Surety, hereinafter called Surety, are held and firmly bound unto Augusta, Georgia, as Obligee, hereinafter called the Owner, for the use and benefit of claimants as hereinbelow defined in the amount of Dollars ($ ) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, Contractor has, by written agreement dated ,entered into a contract with Owner for the construction of Law Department Renovations, in accordance with specifications issued by the Augusta Recreation Parks and Facilities Department, which contract is by reference made a part hereof, and is hereinafter referred to as the CONTRACT. NOW, THEREFORE, the condition of this obligation is such that, if the Contractor shall promptly make payment to all claimants as hereinafter defined, for all labor and material used or reasonably required to use in the performance of the CONTRACT, then this obligation shall be void; otherwise it shall remain in full force and effect, subject, however, to the following conditions: (1.) A claimant is defined as one having a direct contract with the Contractor or with a subcontractor of the Contractor for labor, material, or both, used or reasonably required for use in the performance of the contract, labor and material being construed as to include that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental of equipment directly applicable to the CONTRACT. (2) The above named Contractor and Surety hereby jointly and severally agree with the Owner that every claimant as herein defined, who has not been paid in full before the expiration of a period of ninety (90) days after the date on which the last of such claimant's work or labor was done or performed, or materials were furnished by such claimant, may sue on this bond for the use of such claimant, prosecute the suit to final judgement for such sum or sums as may be justly due claimant, and have execution thereon. The Owner shall not be liable for the payment of any costs or expenses of any such suit. (3) No suit or action shall be commenced hereunder by any claimant, (a) Unless claimant, other than one having a direct contract with the Contractor, shall have given written notice to any two of the following: The Contractor, the Owner, or the Surety above named, within ninety (90) days after such claimant did or performed the last of the work or labor, or furnished the last of the materials for which said claim is made, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were furnished, or for whom the work or labor was done or performed. Such notice shall be served by mailing the same by registered mail or certified mail, postage prepaid, in an envelope addressed to the Contractor, Owner or Surety, at any place where 8 an office regularly maintained for the transaction of business, or served in any manner in which legal process may be served in the state in which the aforesaid project is located, save that such service need not be made by a public officer. (b) After the expiration of one (1) year following the date on which Contractor ceased work on said CONTRACT, it being understood, however, that if any limitation embodied in this bond is prohibited by any law controlling the construction hereof, such limitation shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law. (c) Other than in a state court of competent jurisdiction in and for the county or other political subdivision of the state in which the project, or any part thereof, is situated, or in the United States District Court for the district in which the project, or any part thereof, is situated, and not elsewhere. (4) The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith hereunder, inclusive of the payment by Surety of mechanics' liens which may be filed of record against said improvement, whether or not claim for the amount of such lien be presented under and against this bond. Signed and sealed this day of , . Witness (Seal) (Contractor) Attest By (Seal) (Title) Witness (Seal) (Surety) Attest By (Seal) (Title) Note: Date of Bond must be prior to date of Contract. If Contractor is Partnership, all partners should execute Bond. 9 CERTIFICATE OF OWNER'S ATTORNEY I, the undersigned , the authorized and acting legal representative of Augusta, Georgia, do hereby certify as follows: I have examined the attached Contract(s) and Surety Bonds, and the manner of execution thereof, and I am of the opinion that each of the aforesaid agreements has been duly executed by the proper parties thereto acting through their duly authorized representatives; that said representatives have full power and authority to execute said agreements on behalf of the respective parties named thereon; and that the foregoing agreements constitute valid and legally binding obligations upon the parties executing the same in accordance with the terms, conditions and provisions thereof. ____________________________________________ Wayne Brown General Counsel Augusta, Georgia Law Department DATE:_____________________ 10 SECTION NP NOTICE TO PROCEED TO: Kulkhe Construction and Associates DATE: , 2020 3704 Benchmark Drive Augusta, GA 30909 PROJECT: Law Department Renovations You are hereby notified to commence work in accordance with the Agreement dated , 2020. This Notice accompanies the accepted Shop Drawings. You are to complete the work not later than 90 days following the issuance of this Notice to Proceed. BY: Richard M. Acree, Jr., AIA, Project Manager Central Services Department ACCEPTANCE OF NOTICE Receipt of the above NOTICE TO PROCEED is hereby acknowledged on this day of , . BY: TITLE: 11 SECTION GC GENERAL CONDITIONS INDEX TO ARTICLES OF GENERAL CONDITIONS Section Page GC-01 Definitions 12 GC-02 Additional Instructions and Detail Drawings 14 GC-03 Schedules, Reports and Records 14 GC-04 Drawings and Specifications 14 GC-05 Shop Drawings 15 GC-06 Materials, Services and Facilities 15 GC-07 Inspection and Testing 15 GC-08 Substitutions 16 GC-09 Patents 16 GC-10 Surveys, Permits and Regulations 16 GC-11 Protection of Work, Property and Persons 17 GC-12 Supervision by Contractor 17 GC-13 Changes in the Work 18 GC-14 Changes in Contract Price 18 GC-15 Time for Completion 18 GC-16 Correction of Work 18 GC-17 Subsurface Conditions 19 GC-18 Suspension of Work, Termination and Delay 19 GC-19 Payments to Contractor 21 GC-20 Acceptance of Final Payment as Release 21 GC-21 Insurance 21 GC-22 Contract Security 22 GC-23 Assignments 23 GC-24 Indemnification 23 GC-25 Separate Contracts 23 GC-26 Subcontracting 24 GC-27 Project Manager’s Authority 24 GC-28 Land and Rights-of-Way 24 GC-29 Guarantee 24 GC-30 Taxes 25 GC-31 Work Adjacent to Railway or Other Property 25 GC-32 Order and Discipline 25 GC-33 Warning Devices and Signs 25 GC-34 Special Restrictions 25 GC-35 As-Built Drawings 25 GC-36 Allowances 25 12 GC-01. DEFINITIONS: Wherever used in the Contract Documents, the following terms shall have the meanings indicated which shall be applicable to both the singular and plural thereof. 1. ADDENDA: Written or graphic instruments issued prior to the execution of the Agreement which modify or interpret the Contract Documents, Drawings and Specifications, by addition, deletion, clarifications or corrections. 2. BID: The offer or proposal of the Bidder submitted on the prescribed form setting forth the prices for the work to be performed. 3. BIDDER: Any person, firm or corporation submitting a bid or proposal for the work. 4. BONDS: Bid, Performance and Payment Bonds and other instruments of security furnished by the Contractor and his Surety in accordance with the Contract Documents. 5. CHANGE ORDER: A written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents or authorizing an adjustment in the contract price or contract time. 6. CONTRACT DOCUMENTS: The contract including, but not limited to, Request for Proposals, Advertisement for Bids, Information for Bidders, Proposal, Bid Bond, Notice of award, Agreement, Performance Bond, Payment Bond, Notice to Proceed, Change Order, General Conditions, Supplemental General Conditions, Special Conditions, Technical Specifications, Drawings and Addenda. 7. CONTRACT PRICE: The total monies payable to the Contractor under the terms and conditions of the Contract Documents. 8. CONTRACT TIME: The number of calendar days, or defined completion date stated in the Contract Documents for the completion of the work. 9. LIFE OF THE CONTRACT: The total duration of the Contract from Notice to Proceed to completion of all the work. 10. CONTRACTOR: The person, firm or corporation with whom the Owner has executed the Agreement. 11. DRAWINGS: The part of the Contract Documents which show the characteristics and scope of the work to be performed and which have been prepared or approved by the Project Manager. 12. FIELD ORDER: A written order effecting a change in the work not involving an adjustment in the contract price or an extension of the contract time issued by the Project Manager to the Contractor during construction. 13. NOTICE OF AWARD: The written notice of the acceptance of the Bid from the Owner to the successful Bidder. 14. NOTICE TO PROCEED: Written communication issued by the Owner to the Contractor authorizing him to proceed with the work and establishing the date of commencement of the work. 15. OWNER: For purposes of this Request for Bids, the Owner is Augusta, Georgia. 16. PROJECT: The undertaking to be performed as provided in the Contract Documents. 13 17. PROJECT MANAGER: The authorized representative of the Owner who is assigned to the project or any part thereof. For purposes of this contract, the Project Manager for the Central Services Department or his designated representative shall act as the Project Manager. 18. SHOP DRAWINGS: All drawings, diagrams, illustrations, brochures, schedules, and other data which are prepared by the Contractor, a Subcontractor, Manufacturer, Supplier or Distributor, which illustrate how specific portions of the work shall be fabricated or installed. 19. SPECIFICATIONS: A part of the Contract Documents consisting of written descriptions of a technical nature or materials, equipment, construction systems, standards and workmanship. 20. SUBCONTRACTOR: An individual, firm or corporation having a direct contract with the Contractor or any other Subcontractor for the performance of a part of the work at the site. 21. SUBSTANTIAL COMPLETION: That date as certified by the Project Manager when the construction of the project or a specified part can be utilized for the purposes for which it is intended. 22. SUPPLEMENTAL GENERAL CONDITIONS: Modifications and/or additions to the General Conditions of a specific nature generally aimed at the specific contract of which it is a part. 23. SUPPLIERS: Any person, supplier or organization who supplies materials or equipment for the work, including that fabricated to a special design, but who does not perform labor at the site. 24. WORK: All labor necessary to produce the construction required by the Contract Documents and all materials and equipment incorporated or to be incorporated in the project. 25. WRITTEN NOTICE: Written notice to any party of the Agreement relative to any part of this Agreement. Said Notice is considered delivered and the service thereof completed, when posted by certified or registered mail to the said party at his last given address or delivered in person to said party or his authorized representative on the work. GC-02. ADDITIONAL INSTRUCTIONS AND DETAIL DRAWINGS: 1. The Contractor may be furnished additional instructions or detail drawings, by the Project Manager, as necessary to carry out the work required by the Contract Documents. 2. Any additional drawings and instructions thus supplied will become a part of the Contract Documents. The Contractor shall carry out the work in accordance with the additional detail drawings and instructions. GC-03. SCHEDULES, REPORTS AND RECORDS: 1. The Contractor shall submit to the Owner such schedule of quantities and costs, progress schedules, payrolls, reports, estimates, records and other data as the Owner may request concerning the work performed or to be performed. 2. Prior to the first partial payment estimate, the Contractor shall submit schedules showing the order in which he proposes to carry on the work, including dates at which he will start the various parts of the work, estimated date of completion of each part and as applicable: 2.1 the dates at which special detail drawings will be required; and 2.2 respective dates for submission of shop drawings, the beginning of manufacture, the testing and the installation of materials, supplies and equipment. 3. The Contractor shall also submit a schedule of payments that he anticipates he will earn during the course of the work. GC-04. DRAWINGS AND SPECIFICATIONS; 1. The intent of the Contract Documents is to describe the scope of work for which the Contractor shall furnish all design, labor, materials, tools, equipment and transportation necessary for the proper execution. All work 14 is to be in accordance with the Contract Documents and all incidental work necessary to complete the project in an acceptable manner, ready for use, occupancy or operation by the Owner is to be included. 2. In case of conflict between any drawings and specifications, the specifications shall govern. Figure dimensions on drawings shall govern over general drawings. 3. Any discrepancies, inconsistencies, or ambiguities found between the Contract Documents and site conditions shall be immediately reported to the Project Manager, in writing, who shall promptly correct such inconsistencies or ambiguities in writing. Work done by the Contractor after his discovery of such discrepancies, inconsistencies or ambiguities shall be done at the Contractor's risk. 4. All work that may be called for in the specifications and not shown on the drawings, or shown and not called for in the specifications, shall be executed and furnished by the Contractor as if described in both these ways. Should any work or material be required which is not detailed in the specifications or drawings, either directly or indirectly, but which is nevertheless necessary for the proper carrying out of the intent thereof, the Contractor is to understand the same to be implied and required and shall perform all such work and furnish any such material as fully as if they were particularly delineated or described. 5. It is understood and agreed that the Contractor, by careful examination, has satisfied himself as to the nature and location of the work, the conformation of the ground, the character, quality and quantity of the materials to be encountered, the character of equipment and facilities needed preliminary to and during the prosecution of the work, the general and local conditions and all other matters which can in any way affect the work under this contract. No verbal agreement or conversation with any officer, agent or employee of the Owner, either before or after the execution of this contract, shall affect or modify any of the terms or obligations herein contained. GC-05. SHOP DRAWINGS: 1. The Contractor shall provide design drawings, shop drawings and product data for all components as may be necessary for the prosecution of the work as required by the Contract Documents. The Project Manager shall promptly review all shop drawings. The Project Manager's approval of any shop drawings shall not release the Contractor from responsibility for deviations from the Contract Documents. The approval of any shop drawing that deviates substantially from the requirement of the Contract Documents shall be evidenced by a Change Order. 2. When submitted for the Project Manager's review, shop drawings shall bear the Contractor's certification that he has reviewed, checked and approved the shop drawings and that they are in conformance with the requirements of the Contract Documents. 3. Portions of the work that require shop drawings or sample submission shall not commence until the shop drawings or submissions have been approved by the Project Manager. A copy of each approved shop drawing and each approved sample shall be kept in good order by the Contractor at the site and shall be available to the Project Manager. GC-06. MATERIALS, SERVICES AND FACILITIES: 1. It is understood that, except as otherwise specifically stated in the Contract Documents, the Contractor shall provide and pay for all materials, labor, tools, equipment, transportation, supervision, temporary construction of any nature and all other services and facilities of any nature necessary to execute, complete and deliver the work within the specified time. 2. Materials and equipment shall be stored so as to insure the preservation of their quality and fitness for the work. Stored materials and equipment to be incorporated in the work shall be located so as to facilitate prompt inspection. 15 3. Manufactured articles, materials and equipment shall be applied, installed, connected, erected, used, cleaned and conditioned as directed by the manufacturer. 4. Materials, supplies or equipment shall be in accordance with samples submitted by the Contractor and approved by the Project Manager. 5. Materials, supplies or equipment to be incorporated into the work and purchased by the Contractor or the Subcontractor will be subject to a chattel mortgage or under a conditional sale contract or other agreement by which an interest is retained by the seller. GC-07. INSPECTION AND TESTING: 1. All materials and equipment used in the construction of the project shall be subject to adequate inspection and testing in accordance with generally accepted standards. 2. The Contractor shall provide, at his expense, the necessary testing, inspection and certification services required by the Contract Documents, unless otherwise provided. 3. The Owner shall provide all other inspection and testing services required by the Contract Documents. 4. If the Contract Documents, laws, ordinances, rules, regulations or orders of any public authority having jurisdiction require any work to specifically be inspected, tested or approved by someone other that the Contractor, the Contractor will give the Project Manager timely notice of readiness. The Contractor will then furnish the Project Manager the required certificates of inspection, testing or approval. 5. Neither observation by the Project Manager nor inspections, tests or approvals by persons other than the Contractor shall relieve the Contractor from his obligations to perform the work in accordance with the requirements of the Contract Documents. 6. The Project Manager and his representatives will at all times have access to the work. In addition, authorized representatives and agents of any participating Federal or State Agency shall be permitted to inspect all work, materials, payrolls, records of personnel, invoices of materials and other relevant data and records. The Contractor will provide proper facilities for such access and observation of the work and also for any inspection or testing thereof. 7. If any work is covered contrary to the written request of the Project Manager, it must, if requested by the Project Manager, be uncovered for his observation and replaced at the Contractor's expense. 8. If any work has been covered which the Project Manager has not specifically requested to observe prior to its being covered or if the Project Manager considers it necessary or advisable that covered work be inspected or tested by others, the Contractor at the Project Manager's request, will uncover, expose or otherwise make available for observation, inspection or testing as the Project Manager may require, that portion of the work in question, furnishing all necessary labor, materials, tools and equipment. If it is found that such work is defective, the Contractor will bear all the expenses of such uncovering, exposure, observation, inspection and testing and of satisfactory reconstruction. If, however, such work is not found to be defective, the Contractor will be allowed an increase in the contract price or an extension of the contract time, or both, directly attributable to such uncovering, exposure, observation, inspection, testing and reconstruction and an appropriate change order shall be issued. 9. The Contractor shall give the Project Manager 24 hours notice of starting any new work. No work shall be done or materials used without suitable supervision and inspection by the Project Manager. The Contractor shall furnish the Project Manager with necessary samples of material for testing purposes. 16 GC-08. SUBSTITUTIONS: 1. When a material, article or piece of equipment is identified on the drawings or specifications by reference to brand name or catalogue number, the performance or other salient requirements and that other products of equal capacities, quality and function shall be considered. The Contractor may recommend the substitution of a material, article or piece of equipment of equal substance and function for those referred to in the Contract Documents by reference to brand name or catalogue number and if, in the opinion of the Project Manager, such material, article or piece of equipment is of equal substance and function to that specified, the Project Manager may approve its substitution and use by the Contractor. Any cost differential shall be deducted from the contract price and the Contract Documents shall be appropriately modified by change order. The Contractor warrants that if substitutes are approved, no major changes in the function or general design of the project will result. Incidental changes or extra component parts required to accommodate the substitute will be made by the Contractor without a change in the contract price or contract time. GC-09. PATENTS: 1. The Contractor shall pay all applicable royalties and license fees. He shall defend all suits or claims for infringement of any patent rights and save the Owner harmless from loss on account thereof except that the Owner shall be responsible for any such loss when a particular process, design or the product of a manufacturer or manufacturers is specified, but if the Contractor has reason to believe that the design, process or product specified is an infringement of a patent, he shall be responsible for such loss unless he promptly gives such information to the Project Manager. GC-10. SURVEYS, PERMITS AND REGULATIONS: 1. The Owner shall furnish all land surveys and establish all base lines for locating the principal component parts of the work together with a suitable number of benchmarks adjacent to the work as shown in the Contract Documents. From the information provided by the Owner, unless otherwise specified in the Contract Documents, the Contractor shall develop and make all detail surveys needed for construction such as slope stakes, batter boards, stakes for pile locations and other working points, lines, elevations and cut sheets. 2. The Contractor shall carefully preserve benchmarks, reference points and stakes and in case of willful or careless destruction, he shall be charged with the resulting expense and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance. 3. Permits and licenses necessary for the prosecution of the work shall be secured and paid for by the Contractor. The Contractor shall give all notices and comply with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that the Contract Documents are at variance therewith, he shall promptly notify the Project Manager in writing and any necessary changes shall be adjusted as provided in Section GC-13, Changes in the Work. GC-11. PROTECTION OF WORK, PROPERTY AND PERSONS: 1. The Contractor will be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work. He will take all necessary precautions for the safety of and will provide the necessary protection to prevent damage, injury or loss to all employees on the work and other persons who may be affected thereby, all the work and all materials or equipment to be incorporated therein, whether in storage on or off the site or other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of construction. 17 2. The Contractor will comply with all applicable laws, ordinances, rules, regulations and orders of any public body having jurisdiction. He will erect and maintain, as required by the conditions and progress of the work, all necessary safeguards for safety and protection. He will notify the owners of adjacent properties when prosecution of the work may affect them. The Contractor will remedy all damage, injury or loss to any property caused, directly or indirectly, in whole or in part, by the Contractor, and subcontractor or anyone directly or indirectly employed by any of them or anyone for whose acts any of them are liable, except damage or loss attributable to the fault of the Contract Documents or to the acts or omissions of the Owner or the Project Manager or anyone employed by either of them or anyone for whose acts either of them may be liable and not attributable, directly or indirectly, in whole or in part, to the fault or negligence of the Contractor. 3. In emergencies affecting the safety of persons or the work or property at the site or adjacent thereto, the Contractor, without special instructions or authorization from the Project Manager or Owner, shall act to prevent threatened damage, injury or loss. He will give the Project Manager prompt written notice of any significant changes in the work or deviations from the Contract Documents caused thereby and a Change Order shall be issued covering the changes and deviations involved. 4. The work under this Contract in every respect shall be at the risk of the Contractor until finished and accepted, except to damage or injury caused directly by the Owner's agents or employees. GC-12. SUPERVISION BY CONTRACTOR: 1. The Contractor will supervise and direct the work. He will be solely responsible for the means, methods, techniques, sequences and procedures of construction. The Contractor will employ and maintain on the work a qualified supervisor or superintendent who shall have been designated in writing by the Contractor as the Contractor's representative at the site. The supervisor shall have full authority to act on the behalf of the Contractor and all communications given to the supervisor shall be as binding as if given to the Contractor. The supervisor shall be present on the site at all times as required to perform adequate supervision and coordination of the work. 2. All contracts shall provide that Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work site of a contractor or subcontractor or subunit thereof which is pertinent to the performance of any contract awarded or to be awarded by Augusta, Georgia GC-13. CHANGES IN THE WORK: 1. The Owner may at any time as the need arises, order changes within the scope of the work without invalidating the Agreement. If such changes increase or decrease the amount due under the Contract Documents or in the time required for performance of the work, an equitable adjustment shall be authorized by Change Order. 2. The Project Manager, also, may at any time, by issuing a field order, make changes in the details of the work. The Contractor shall proceed with the performance of any changes in the work so ordered by the Project Manager unless the Contractor believes that such field order entitles him to a change in the contract price or time or both, in which event he shall give the Project Manager written notice thereof within ten (10) days after the receipt of the ordered change pending the receipt of an executed change order or further instruction from the Owner. GC-14. CHANGES IN CONTRACT PRICE: 1. The contract price may be changed only by a change order. The value of any work covered by a change order or of any claim for increase or decrease in the contract price shall be determined by one or more of the following methods in the order of precedence listed below: 1.1 Unit prices previously approved. 18 1.2 An agreed lump sum. 1.3 The actual cost for labor, direct overhead, materials, supplies, equipment and other services necessary to complete the work. In addition there shall be added an amount to be agreed upon but not to exceed fifteen (15) percent of the actual cost of the work to cover the cost of general overhead and profit. 2. Defective pricing. To the extent that the pricing provided by Contractor is erroneous and defective, the parties may, by agreement, correct pricing errors to reflect the intent of the parties. GC-15. TIME FOR COMPLETION: 1. The date of beginning and the time for completion of the work are essential conditions of the Contract Documents and the work embraced shall be commenced on the date specified in the Notice to Proceed. 2. The Contractor will proceed with the work at such rate of progress to insure full completion within the contract time. It is expressly understood and agreed, by and between the Contractor and the Owner, that the contract time for the completion of the work described herein is a reasonable time, taking into consideration the average climatic and economic conditions and other factors prevailing in the locality of the work. GC-16. CORRECTION OF WORK: 1. The Contractor shall promptly remove from the premises all work rejected by the Project Manager for failure to comply with the Contract Documents, whether incorporated in the construction or not and the Contractor shall promptly replace and re-execute the work in accordance with the Contract Documents and without expense to the Owner and shall bear the expense of making good all work of other Contractors destroyed or damaged by such removal or replacement. 2. All removal and replacement work shall be done at the Contractor's expense. If the Contractor does not take action to remove such rejected work within ten (10) days after receipt of written notice, the Owner may remove such work and store the materials at the expense of the Contractor. 3. Any omissions or failure on the part of the Project Manager to disapprove or reject any work or material shall not be construed to be an acceptance of any defective work or material. The Contractor shall remove, at his own expense and shall rebuild and replace same without extra charge and in default thereof the same may be done by the Owner at the Contractor's expense or in case the Project Manager shall not consider the defect of sufficient importance to require the Contractor to rebuild or replace any imperfect work or material, he shall have the power and is hereby authorized to make an equitable deduction from the stipulated price. GC-17. SUBSURFACE CONDITIONS: 1. The Contractor shall promptly and before such conditions are disturbed, except in the event of an emergency, notify the Owner by written notice of: 1.1 Subsurface or latent physical conditions at the site differing materially from those indicated in the Contract Documents. 1.2 Unknown physical conditions at the site, of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract Documents. 2. The Owner shall promptly investigate the conditions and if he finds that such conditions do so materially differ and cause an increase or decrease in the cost of, or in the time required, for performance of the work, an equitable adjustment shall be made and the Contract Documents shall be modified by a Change Order. 19 Any claim of the Contractor for adjustment hereunder shall not be allowed unless he has given the required written notice; provided that the Owner may, if he determines the facts so justify, consider and adjust any such claims asserted before the date of final payment. GC-18. SUSPENSION OF THE WORK, TERMINATION AND DELAY: 1. The Owner may, at any time and without cause, suspend the work or any portion thereof for a period of not more than ninety days or such further time as agreed upon by the Contractor, by written notice to the Contractor. The Project Manager shall fix the date on which work shall be resumed. The Contractor will resume that work on the date so fixed. The Contractor will be allowed an increase in the contract price, an extension of the contract time, or both, directly attributable to any suspension. 2. If the Contractor is adjudged bankrupt or insolvent, or if he makes a general assignment for the benefit of his creditors or if a trustee or receiver is appointed for the Contractor or for any of his property or if he files a petition to take advantage of any debtor's act to reorganize under the bankruptcy or applicable laws or if he repeatedly fails to supply sufficient skilled workmen or suitable materials or equipment, or if he repeatedly fails to make prompt payments to subcontractors or for labor, materials or equipment or if he disregards laws, ordinances, rules, regulations or orders of any public body having jurisdiction of the work or if he disregards the authority of the Project Manager, or if, in the opinion of the Project Manager, the Contractor fails to make satisfactory progress in prosecuting the work, or if he otherwise violates any provision of the Contract Documents, then the Owner may, without prejudice to any other right or remedy and after giving the Contractor and his Surety a minimum of ten (10) days from delivery of a written notice, terminate the services of the Contractor and take possession of the Project and of all materials, equipment, tools, construction equipment and machinery thereon owned by the Contractor and finish the work by whatever method he may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the Contract Price exceeds the direct and indirect costs of completing the Project, including compensation for additional professional services, such excess shall be paid to the Contractor. If such costs exceed such unpaid balance, the Contractor will pay the difference to the Owner. Such costs incurred by the Owner will be determined by the Project Manager and incorporated in a Change Order. 3. The Contractor must obtain permission from the Project Manager before any equipment can be removed from the job site. In the event such equipment is removed without the Project Manager's approval, the job will be terminated until such time as the equipment is returned to the project and any time and money lost by the Contractor as a result of moving the equipment shall be absorbed by the Contractor. 4. Where the Contractor's services have been so terminate by the Owner, said termination shall not affect any right of the Owner against the Contractor then existing or which may thereafter accrue. Any retention or payment of monies by the Owner due the Contractor will not release the Contractor from compliance with the Contract Documents. 5. After ten (10) days from delivery of a written notice to the Contractor and the Project Manager, the Owner, may, without cause and without prejudice to any other right or remedy, elect to abandon the Project and terminate the Contract. In such case, the Contractor shall be paid for all work executed and any expense sustained plus reasonable profit. 6. If, through no act or fault of the Contractor, the work is suspended for a period of more than ninety (90) days by the Owner or under an order of court or other public authority of the Project Manager fails to act on any request for payment within thirty (30) days after it is submitted or the Owner fails to pay the Contractor substantially the sum approved by the Project Manager within thirty (30) days of its approval and presentation, then the Contractor may after ten (10) days from delivery of a written notice to the Owner and the Project Manager, terminate the Contract and recover from the Owner payment for all work executed and all expenses sustained. In addition, and in lieu of terminating the Contract, if the Project Manager has failed to act on a request for payment or if the Owner has failed to make any payment as aforesaid, the Contractor may, upon ten (10) days notice to the Owner and the Project Manager, stop the work until he 20 has been paid all amounts then due, in which event and upon resumption of the work, Change Orders shall be issued for adjusting the contract price or extending the contract time or both to compensate for the costs and delays attributable to the stoppage of the work. 7. If the performance of all or any portion of the work is suspended, delayed, or interrupted as a result of a failure of the Owner or the Project Manager to act within the time specified in the Contract Documents, or if no time is specified, within reasonable time, an adjustment in the contract price or an extension of the contract time or both, shall be made by Change Order to compensate the Contractor for the costs and delays necessarily caused by the failure of the Owner or the Project Manager. 8. Specified excuses for delay or non-performance. Contractor is not responsible for delay in performance caused by hurricanes, tornadoes, floods, and other severe and unexpected acts of nature. In any such event, the contract price and schedule shall be equitably adjusted 9. Termination of the Agreement for Default Failure of the Contractor, which has not been remedied or waived, to perform or otherwise comply with a material condition of the Agreement shall constitute default. The Owner may terminate this contract is part or in whole upon written notice to the Contractor pursuant to this term. GC-19. PAYMENTS TO THE CONTRACTOR: 1. Between the first (1st) and the fifth (5th) of each month, the Contractor will submit to the Project Manager a partial payment estimate filled out and signed by the Contractor on an approved form covering the work performed during the period covered by the partial payment estimate and supported by such data as the Project Manager may reasonably require. If payment is requested on the basis of materials and equipment not incorporated in the work but delivered and suitably stored at or near the site, the partial payment estimate shall also be accompanied by such supporting data, satisfactory to the Owner, as will establish the Owner's title to the material and equipment and protect his interest therein, including applicable insurance. The Project Manager will, within ten days after receipt of each partial payment estimate, either indicate in writing his approval of payment and present the partial payment estimate to the Owner, or return the partial payment estimate to the Contractor indicating in writing his reasons for refusing to approve payment. In the latter case, the Contractor may make the necessary corrections and resubmit the partial payment estimate. The Owner will, within ten days of presentation to him of an approved partial payment estimate, pay the Contractor a progress payment on the basis of the approved partial payment estimate. The Owner shall retain ten (10%) percent of the amount of each payment until final completion and acceptance of all work covered by the Contract Documents. The Owner at any time, however, after fifty (50%) percent of the work has been completed, if he finds that satisfactory progress is being made, may reduce the retained percentage to five (5%) percent on the current and remaining estimates. On completion and acceptance of a part of the work on which the price is stated separately in the Contract Documents, payment may be made in full, including retained percentages, less authorized deductions. 2. The request for payment may also include an allowance for the cost of such major materials and equipment which are suitably stored and insured either at or near the site. 3. All work covered by partial payment shall thereupon become the sole property of the Owner, but this provision shall not be construed as relieving the Contractor of the sole responsibility for the care and protection of the work, material and equipment upon which payments have been made or the restoration of any damaged work, or as a waiver of the right of the Owner to require the fulfillment of all terms of the Contract Documents. 4. Upon completion and acceptance of the work, the Project Manager shall issue a certificate attached to the final payment request that the work has been accepted by him under the conditions of the Contract Documents. The entire balance found to be due the Contractor, including the retained percentages shall be paid to the Contractor, except such sums as may be lawfully retained by the Owner for saving the Owner 21 or the Owner's agents harmless from all claims growing out of the lawful demands of Subcontractors, laborers, workmen, mechanics, materialmen and furnishers of machinery and parts thereof, equipment, tools and supplies, incurred in the furtherance of the performance of the work. The Contractor shall, at the Owner's request, furnish satisfactory evidence that all obligations of the nature designated above have been paid, discharged, or waived. If the Contractor fails to do so, the Owner may, after having notified the Contractor, either pay unpaid bills or withhold from the Contractor's unpaid compensation a sum of money deemed reasonably sufficient to pay any and all such lawful claims until satisfactory evidence is furnished that all liabilities have been fully discharged whereupon payment to the Contractor shall be resumed, in accordance with the terms of the Contract Documents, but in no event shall the provisions of this sentence be construed to impose any obligations upon the Owner to either the Contractor, his Surety, or any third party. In paying any unpaid bills of the Contractor, any payment so made by the Owner shall be considered as a payment made under the Contract Documents by the Owner to the Contractor and the Owner shall not be liable to the Contractor for any such payments made in good faith. 5. If the Owner fails to make payment 30 days after approval by the Project Manager, in addition to other remedies available to the Contractor, there may be added to each such payment, interest at a maximum rate of 1% per month commencing on the first day after said payment is due and continuing until the payment is received by the Contractor. 6. Prohibition Against Contingency Fees: The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by Contractor for the purpose of securing business and that the Contractor has not received any non-Owner fee related to this Agreement without the prior written consent of Owner. For breach or violation of this warranty, the Owner shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the full amount of such commission, percentage, brokerage or contingent fee. 7. Georgia Prompt Pay Act not Applicable. The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act. GC-20. ACCEPTANCE OF FINAL PAYMENT AS RELEASE: 1. The acceptance by the Contractor of final payment shall be and shall operate as a release to the Owner of all claims and all liability to the Contractor other than claims in stated amounts as may be specifically excepted by the Contractor for all things done or furnished in connection with this work and for every act and neglect of the Owner and other relating to or arising out of this work. Any payment, however, final or otherwise, shall not release the Contractor or his Sureties from any obligations under the Contract Documents or the Performance Bond and Payment Bonds. GC-21. INSURANCE: 1. The Contractor shall purchase and maintain during the life of this Contract such insurance as will protect him from claims set forth below which may arise out of or result from the Contractor's execution of the work, whether such execution by himself or by any Subcontractor or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may be liable. 1.1 Claims under Workman's Compensation, disability benefit and other similar employee benefit acts, 1.2 Claims for damages because of bodily injury, occupational sickness or disease or death of his employees, 1.3 Claims for damages because of bodily injury, sickness or disease or death of any person other than his employees, 22 1.4 Claims for damages insured by usual personal injury liability coverage which are sustained (1) by any person as a result of an offense directly or indirectly related to the employment of such person by the Contractor or (2) by any other person; and 1.5 Claims for damages because of injury to or destruction of tangible property, including loss of use resulting therefrom. 2. Certificates of Insurance acceptable to the Owner shall be filed with the Owner prior to commencement of the work. These Certificates shall contain a provision that coverage afforded under the policies will not be cancelled unless at least fifteen (15) days prior written notice has been given to the Owner. 3. The Contractor shall procure and maintain, at his own expense, during the life of the Contract, liability insurance as hereinafter specified. 3.1 Contractor's General Public liability and Property Damage insurance including vehicle coverage issued to the Contractor and protecting him from all claims for personal injury, including death, and all claims for destruction of or damage to property, arising out of or in connection with any operations under the Contract Documents, whether such operations be by himself or by any Subcontractor under him or anyone directly or indirectly employed by the Contractor or by a Subcontractor under him. Insurance shall be written with a limit of liability of not less than $500,000 for all damages arising out of bodily injury, including death, at any time resulting therefrom, sustained by any one person in any one accident; and a limit of liability of not less than $500,000 for any such damages sustained by two or more persons in any one accident. Insurance shall be written with a limit of liability of not less than $500,000 for all property damage sustained by any one person in any one accident; and a limit of liability of not less than $500,000 for any such damage sustained by two or more persons in any one accident. 4. The Contractor shall procure and maintain, at his own expense, during the life of the Contract, in accordance with the provisions of the laws of the state in which the work is performed, Workman's Compensation Insurance, including occupational disease provisions, for all of his employees at the site of the project and in case any work is sublet, the Contractor shall require such Subcontractor similarly to provide Workman's Compensation Insurance, including occupational disease provision for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. In case any class of employees engaged in hazardous work under this Contract at the site of the Project is not protected under Workman's Compensation statute, the Contractor shall provide and shall cause each Subcontractor to provide adequate and suitable insurance for the protection of his employees not otherwise protected. 5. The Contractor shall secure, if applicable, "All Risk" type Builder's Risk Insurance for work to be performed. Unless specifically authorized by the Owner, the amount of such insurance shall not be less than One Million Dollars ($1,000,000.00). The policy shall cover not less than the losses due to fire, explosion, hail, lightening, vandalism, malicious mischief, wind, collapse, riot, aircraft and smoke during the contract time and until the work is accepted by the Owner. The policy shall name as the insured the Contractor, the Project Manager and the Owner. GC-22. CONTRACT SECURITY: 1. The Contractor shall, within ten (10) days after the receipt of the Notice of Award, furnish the Owner with a Performance Bond and a Payment Bond in penal sums equal to the amount of the contract price, conditioned upon the performance by the Contractor of all undertakings, covenants, terms, conditions and agreements of the Contract Documents and upon the prompt payment by the Contractor to all persons supplying labor and materials in the prosecution of the work provided by the Contract Documents. Such bonds shall be executed by the Contractor and a corporate bonding company licensed to transact business in the state in which the work is to be performed and named on the current list of "Surety Companies Acceptable on Federal Bonds" as published in the Treasury Department Circular Number 570. The expense of these bonds shall be borne by the Contractor. If at any time a Surety on any such bond is declared a bankrupt or loses its right to do business in the state in which the work is to be performed or is 23 removed from the list of Surety Companies accepted on Federal Bonds, Contractor shall within ten (10) days after notice from the Owner to do so, substitute an acceptable bond (or bonds) in such form and sum and signed by such other Surety or Sureties as may be satisfactory to the Owner. The premiums on such bonds shall be paid by the Contractor. No further payments shall be deemed due nor shall be made until the new Surety or Sureties shall have furnished an acceptable bond to the Owner. GC-23. ASSIGNMENTS: 1. Neither the Contractor nor the Owner shall sell, transfer, assign or otherwise dispose of the Contract or any portion thereof, or his right, title or interest therein, or his obligations thereunder, without written consent of the other party. GC-24. INDEMNIFICATION: 1. The Contractor will indemnify and hold harmless the Owner and the Project Manager and their agents and employees from and against all claims, damages, losses and expenses including attorney's fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting therefrom; and is caused in whole or in part by any negligent or willful act or omission of the Contractor and Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. 2. In any and all claims against the Owner or the Project Manager or any of their agents or employees, by an employee of the Contractor, Subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any Subcontractor under Workman's Compensation acts, disability benefit acts or other employee benefits acts. 3. The obligation of the Contractor under this paragraph shall not extend to the liability of the Project Manager, his agents or employees arising out of the preparation or approval of maps, drawings, opinions, reports, surveys, change orders, design or specifications. GC-25. SEPARATE CONTRACTS: 1. The Owner reserves the right to let other contracts in connection with this Project. The Contractor shall afford other contractors reasonable opportunity for the introduction and storage of their materials and the execution of their work and shall properly connect and coordinate his work with theirs. If the proper execution or results of any part of the Contractor's work depends upon the work of any other Contractor, the Contractor shall inspect and promptly report to the Project Manager any defects in such work that render it unsuitable for such proper execution and results. 2. The Owner may perform additional work related to the Project by himself or he may let other contracts containing provisions similar to these. The Contractor will afford the other Contractors who are parties to such contracts (or the Owner, if he is performing the additional work himself), reasonable opportunity for the introduction and storage of materials and equipment and the execution of the work and shall properly connect and coordinate his work with theirs. 3. If the performance of additional work by other Contractors or the Owner is not noted in the Contract Documents prior to the execution of the Contract, written notice thereof shall be given to the Contractor prior to starting any such additional work. If the Contractor believes that the performance of such additional work by the Owner or others involves him in additional expense or entitles him to an extension of the contract time, he may make a claim therefor as provided in Sections GC-13 and GC-14. 24 GC-26. SUBCONTRACTING: 1. The Contractor may utilize the services of specialty Subcontractors on those parts of the work which, under normal contracting practices, are performed by specialty Subcontractors. 2. The Contractor shall not award work to Subcontractor(s), in excess of fifty (50%) percent of the Contract Price, without prior written approval of the Owner. 3. The Contractor shall be fully responsible to the Owner for the acts and omissions of his Subcontractors, and of persons either directly or indirectly employed by them, as he is for the acts and omissions of person directly employed by him. 4. The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind the Subcontractors to the Contractor by the terms of the Contract Documents insofar as applicable to the work of Subcontractors and to give the Contractor the same power as regards terminating any subcontract that the Owner may exercise over the Contractor under any provision of the Contract Documents. 5. Nothing contained in this Contract shall create any contractual relation between any Subcontractor and the Owner. GC-27. PROJECT MANAGER'S AUTHORITY: 1. The Project Manager shall act as the Owner's representative during the construction period. He shall decide questions which may arise as to quality and acceptability of materials furnished and work performed. He shall interpret the intent of the Contract Documents in a fair and unbiased manner. The Project Manager will make visits to the site and determine if the work is proceeding in accordance with the Contract Documents. 2. The Contractor will be held strictly to the intent of the Contract Documents in regard to the quality of materials, workmanship and execution of the work. Inspections may be made at the factory or fabrication plant or the source of material supply. 3. The Project Manager will not be responsible for the construction means, controls, techniques, sequences, procedures, or construction safety. 4. The Project Manager shall promptly make decisions relative to interpretation of the Contract Documents. GC-28. LAND AND RIGHTS-OF-WAY: 1. The Owner shall provide the Contractor information which delineates and describes the land owned and right-of-way acquired. 2. The Contractor shall provide at his own expense and without liability to the Owner any additional land or building and access thereto that the Contractor may desire for temporary construction facilities, or for storage of materials. GC-29. GUARANTEE: 1. The contractor shall provide a warranty on all work, materials and equipment incorporated into this project. The warranty period shall not be less than one (1) year from the date of completion and shall cover parts and labor. GC-30. TAXES: 1. The Contractor will pay all sales, consumer, use and other similar taxes required by the law of the place where the work is performed. 25 GC-31. WORK ADJACENT TO RAILWAY OR OTHER PROPERTY: 1. Whenever the work embraced in this Contract is near the tracks, structures or buildings of the Owner or of other railways, persons, or property, the work shall be so conducted as not to interfere with the movement of trains or other operations of the railway, or, if in any case such interference be necessary, the Contractor shall not proceed until he has first obtained specific authority and directions therefor from the proper designated officer of the Owner and has the approval of the Project Manager. GC-32. ORDER AND DISCIPLINE: 1. The Contractor shall at all times enforce strict discipline and good order among his employees and any employee of the Contractor who shall appear to be incompetent, disorderly or intemperate or in any other way disqualified for or unfaithful to the work entrusted to him, shall be discharged immediately on the request of the Project Manager and he shall not again be employed on the workout with the Project Manager's written consent. GC-33. WARNING DEVICES AND SIGNS: 1. The Contractor shall furnish, erect, paint and maintain appropriate warning devices in and around the construction area. GC-34. SPECIAL RESTRICTIONS: Not Used for this Project GC-35. AS-BUILT DRAWINGS: Not Used for this Project GC-36. ALLOWANCES: - Not Used for this Project 26 SECTION SGC INDEX TO SUPPLEMENTAL GENERAL CONDITIONS SECTION TITLE SGC-01. Contractor's Breakdown of Lump Sum Payment Items SGC-02. Prior Use By Owner SGC-03. Cleaning Up SGC-04. Maintenance of Traffic SGC-05. Maintenance of Access SGC-06. Erosion Control and Restoration of Property SGC-07. Safety and Health Regulations SGC-08. Pre-Construction Conference SGC-09. Settlement of Disputes SGC-10. Open Records Act 27 SECTION SGC SUPPLEMENTAL GENERAL CONDITIONS SGC-01. CONTRACTOR'S BREAKDOWN OF LUMP SUM PAYMENT ITEMS: The Contractor shall, immediately after the contract has been awarded, submit to the Project Manager for his approval, a breakdown showing estimates of all costs apportioned to the major elements of design, equipment, material and labor comprising the total work included under any of the lump sum items shown in the proposal. These estimates as approved will serve as the basis for estimating of payments due on all progress estimates. SGC-02. PRIOR USE BY OWNER: Prior to completion of all the work, the Owner may take over the operation and/or use of the incomplete project or portions thereof. Such prior use of the facilities by the Owner shall not be deemed as final acceptance of any work or relieve the Contractor from any of the requirements of the Contract Documents. SGC-03. CLEAN-UP: The Contractor shall keep the premises free from the accumulation of waste material and rubbish and upon completion of the work, prior to final acceptance of the completed project by the Owner, he shall remove from the premises all rubbish, surplus materials, implements, tools, etc., and leave his work in a clean condition, satisfactory to the Project Manager. Periodic cleaning will be scheduled by a representative of the owner. SGC-04. MAINTENANCE OF TRAFFIC AND OPERATIONS: The Contractor shall provide adequate warning and protection for pedestrian and vehicular traffic from any hazard arising out of the Contractor's operations and will be held responsible for any damage caused by negligence on his part or by the improper placing of or failure to display danger signs and road lanterns. All traffic lanes, sidewalks and driveways will be kept open and clear at all times except as provided below. The Contractor shall not block traffic on any street more than 30 minutes or without written permission from such agency. Before leaving the work each night, it shall be placed in such condition as to cause the least possible hazard therefrom. Should the Contractor fail to comply with the provisions of this paragraph, the Owner may, with his own forces, provide signs, flagmen, barricades and/or passageways or clear the pavement and deduct the cost thereof from sums due to the Contractor. Detours and traffic controls are to be reviewed by Traffic Engineering before implementation. SGC-05. MAINTENANCE OF ACCESS: The Contractor will be required to maintain access to the establishment during all times it is normally open for business. Bridges across open trenches and work areas will be required to provide vehicular and pedestrian access. Bridges with handrail protection will be required for crosswalks at street intersections. It is recognized that it will be necessary to remove bridges and to block cross traffic while equipment is in operation. The Contractor shall, however, plan and pursue his operations so as to minimize the time that direct entrance is blocked. SGC-06. EROSION CONTROL AND RESTORATION OF PROPERTY: The Contractor will be required to schedule his work and perform operations in such a manner that siltation and bank erosion will be minimized during all phases of construction. This work should included protective measures in places before land disturbing activities begin in accordance with Federal, State and Local Ordinances covering soil erosion and siltation prevention. Any areas disturbed during the course of construction shall be restored to a condition equal or better than the original condition. SGC-07. SAFETY AND HEALTH REGULATIONS: The Contractor shall comply with the Department of Labor Safety and Health Regulations for construction promulgated under the Occupational, Health and Safety Act of 1970 (PL31-596) and under Section 107 of the Contract Work Hours and Safety Standards Act (PL91-54). 28 SGC-08. PRE-CONSTRUCTION CONFERENCE: A pre-construction conference may be held at an acceptable time to the Owner and the Contractor prior to the "Notice to Proceed" to coordinate the work and satisfy all requirements of the Contract Documents. SGC-09. SETTLEMENT OF DISPUTES: This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia, U.S.A. All claims, disputes and other matters in question between Licensee and Icon Software Corporation arising out of, or relating to, this Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. Contractor, by executing this Agreement, specifically consents to venue and jurisdiction in Richmond County, Georgia and waives any right to contest jurisdiction and venue in said Court SGC-10. OPEN RECORDS ACT: Contractor acknowledges that this Agreement and certain documentation may be subject to the Georgia Open Records Act (O.C.G.A. § 50-18-70, et seq. Contractor shall cooperate fully in responding to such request and shall make all records, not exempt, available for inspection and copying as required by law. SGC-11. LIQUIDATED DAMAGES: The Contractor agrees to pay as liquidated damages to the Owner the sum of $__NONE______ for each consecutive calendar day after expiration of the Contract Time of Completion Time, except for authorized extensions of time by the Owner. The parties agree that these provisions for liquidated damages are not intended to operate as penalties for breach of Contract. The liquidated damages set forth above are not intended to compensate the Owner for any damages other than inconvenience and loss of use or delay in services. The existence or recovery of such liquidated damages shall not preclude the Owner from recovering other damages in addition to the payments made hereunder which the Owner can document as being attributable to the documented Contractor failures. In addition to other costs that may be recouped, the Owner may include costs of personnel and assets used to coordinate, inspect, and re-inspect items within this Contract as well as attorney fees if applicable. . SPECIAL CONDITIONS SC-01. LICENSE: The successful bidder shall have a current Business license during the term of this contract. The license shall be purchased form the Business License and Enforcement Department. SC-02. COORDINATION OF WORK: The Contractor shall coordinate his work with the Landscape Section of the Facilities Management Division of Augusta Public Services Department as required for traffic control and access. All construction shall be in accordance with the contract documents and applicable codes and regulations. SC-03. OPERATION AND STORAGE AREAS: The owner will not be responsible for providing security for any stored materials, on site or off. SC-04. PRESERVATION OF EXISTING VEGETATION: The Contractor will preserve and protect existing vegetation such as trees, shrubs and grass on or adjacent to the site which do not unreasonably interfere with the construction as may be determined by the Project Manager. SC-05. CLEAN-UP: The Contractor shall keep the premises free from the accumulation of waste material and rubbish. Upon completion of the work, prior to final acceptance of the completed project by the Owner, he shall remove from the premises all rubbish and surplus materials to the satisfaction of the Project Manager. 29 SC-06. USE OF AUGUSTA, GEORGIA LANDFILL: All contracts for contractors performing demolition and/or construction projects for Augusta, Georgia shall contain a provision requiring that all debris, trash and rubble from the project be transported to and disposed of at the Augusta, Georgia Solid Waste Landfill in accordance with local and state regulations. The contractor shall provide evidence of proper disposal through manifests, which shall include the types of material disposed of, the name and location of the disposal facility, date of disposal and all related fees. SC-07. LOCAL SMALL BUSINESS LANGUAGE: In accordance with Chapter 10B of the Augusta, GA. Code, Contractor expressly agrees to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with Augusta, GA. Code § 1-10- 129(d)(7), for all contracts where a local small business goal has been established, the contractor is required to provide local small business utilization reports. Contractor shall report to Augusta, Georgia the total dollars paid to each local small business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in the format specified by the Director of minority and small business opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the contractor and/or collecting liquidated damages SC-08. E-VERIFY All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia has registered with and is participating in a federal work authorization program. All contractors and subcontractors must provide their E-Verify number and must be in compliance with the electronic verification of work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and shall continue to use the federal authorization program throughout the contract term. All contractors shall further agree that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to its contract with Augusta, Georgia the contractor will secure from such subcontractor(s) each subcontractor’s E-Verify number as evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to maintain records of such compliance and provide a copy of each such verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform such physical services ACKNOWLEDGMENT “Contractor acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Contractor is deemed to possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of Contractor's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that the Contractor may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Contractor agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if the Contractor provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Contractor. Contractor assumes all risk of non-payment for 30 the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized, including, without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue producing contracts Commission Meeting Agenda 11/17/2020 2:00 PM HCD HVAC Department:Central Services Department:Central Services Caption: Receive as information the emergency replacement of three roof top HVAC units at the Housing and Community Development Department Building in the amount of $32,745.00 by Mobley Mechanical. Background:Assessment results of the HVAC system at 510 Fenwick Street determined three of the seven rooftop units were in need of replacement. Rental units were utilized for temperature control until the rooftop units could be manufactured and replaced. Mobley Mechanical was selected as the qualified vendor to perform this task in the needed timeframe. The units were replaced in an emergency fashion and are currently operating efficiently. Analysis:The three story tower recently received $1M in HVAC upgrades, the red brick building was not included in these upgrades due to a lack of funding in the capital fund account. The useful life of the roof top units expired, coupled with the extreme summer temperatures, validating the need for immediate replacement. Financial Impact:$32,745.00 charged to SPLOST 7 Existing Facility Upgrades Alternatives:a) Receive as information the emergency replacement of three roof top HVAC units at the Housing and Community Development Department Building in the amount of $32,745.00 by Mobley Mechanical b) Do not receive as information Recommendation:Receive as information the emergency replacement of three roof top HVAC units at the Housing and Community Development Department Building in the amount of $32,745.00 by Mobley Mechanical.Cover Memo Funds are Available in the Following Accounts: 329051120 JL 216057902 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM HCD_ 2021 Federal Funding Agreement Contract Approval Process Request Department:HCD Department:HCD Caption:Motion to approve HCD's contract procedural process relative to the authorization of Agreements/Contracts/HUD Forms related to HCD’s federally funded programs for the first quarter of calendar year 2021. Background:Each year the Augusta, Georgia receives Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), HOME Investment Partnerships (HOME) and Housing Opportunities for Persons with AIDS (HOPWA) funds from the U.S. Department of Housing & Urban Development (HUD). These funds are used to fund agencies and projects to assist low-income persons and revitalize low-income neighborhoods. The Housing and Community Development (HCD) Department annually solicits for proposals from agencies and develops CDBG, ESG, HOME and HOPWA budgets which are incorporated into the City’s Annual Action Plan. For Calendar Year 2021, Augusta’s Action Plan recommends a set of projects and activities to be carried out through Partnership with local non-profits and for profit partners. To carry out these projects, HUD requires the City of Augusta to have agreements with these Partners carrying out the activities described in the Annual Action Plan. Furthermore, there are a couple HUD forms /Banking Documents that only require a single authorized official signature. These documents, specifically a) Forms HUD- 7082, and b) HUD-40093 shall be authorized for execution by the Mayor (as Augusta, Georgia’s HUD Certifying Official). To facilitate the execution of agreements/contract process, we propose the utilization of our attached Agreement/Contract procedural process (see attachment). Analysis:The submitted procedural process provides fluency and keeps the Augusta, GA Commission engaged of Housing and Community Development’s (HCDs) progress and projects. Cover Memo Financial Impact:The City receives funding from the US Housing and Urban Development Department on an annual basis. Last year's HUD agreements granted the City the use of CDBG funds in the amount of $1,780,877, HOME Investment Partnership funds in the amount of $996,628, Emergency Solutions Grant funds in the amount of $150,447, and Housing Opportunities for Persons with AIDS funds in the amount of $1,055,049. Alternatives:Do not approve HCD's agreement/contract procedural process request. Recommendation:Motion to approve HCD's contract procedural process relative to the authorization of Agreements / Contracts / HUD Forms related to HCD’s federally funded programs for the first quarter of calendar year 2021. Funds are Available in the Following Accounts: This agenda item requests no funding. REVIEWED AND APPROVED BY: Cover Memo *Green boxes denote Augusta Commission Action 5 October 2020 HCD CONTRACT PROCEDUHCD CONTRACT PROCEDUHCD CONTRACT PROCEDUHCD CONTRACT PROCEDURAL FLOW CHART RAL FLOW CHART RAL FLOW CHART RAL FLOW CHART –––– FEDERAL FUNDSFEDERAL FUNDSFEDERAL FUNDSFEDERAL FUNDS 1. Augusta, GA notified of Federal Awards under CDBG, ESG, HOME, HOPWA and applies under CoC with HUD 1a. HCD engages Commission/ Mayor through Commission Workshop to establish goals and priorirties 2. HCD hosts Annual Application Workshop 3. HCD solicits applications for funding from local non-profit partners 4. HCD engages local citizens through HUD- approved Citizen Participation Process including 30-Day Comment Period 5. HCD presents Annual Action Plan to Committee/Commission Submission Approval Process 6. HCD submits Annual Action Plan to HUD / HUD notifies Augusta, GA of Annual Action Plan Approval 7. Augusta, GA recieves Grant Agreements from HUD - reviewed / executed by Legal, Mayor 8. HCD moves to enter into Agreement with Public Service / ESG / HOPWA Non- Profit partners identified in Annual Action Plan 8 (b). All other Annual Action Plan activities performed by area non-profits reviewed and approved by Committee/Commissi on Cycle 9. HCD executes subrecipient Agreements with approved area non- profits and forwards to Legal, Mayor, Administrator for Review and Execution 10. Fully executed Agreements returned to HCD and Non-Profit partners carry out activities described in Annual Action Plan 10 (b). Non-Profits report results and expenditures to HCD 10(c). HCD monitors sub-recipient Non-Profit performance 11 (a). HCD compiles annual CAPER 11 (b). HCD submits CAPER to Committee / Commission cycle as information prior to submission (including required Comment Period) 11(c). HCD submits annual CAPER to HUD Commission Meeting Agenda 11/17/2020 2:00 PM HCD_ 2021 LW/B Contract Approval Process Request Department:HCD Department:HCD Caption:Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project contract procedural process relative to the authorization of Agreements/Contracts/Task Orders for the first quarter of calendar year 2021. Background:In 2008, the Augusta Commission passed legislation supporting community development in Laney Walker/Bethlehem. Since that time, the Augusta Housing & Community Development Department has developed a master plan and development guidelines for the area, set up financial incentive programs for developers and homebuyers, selected a team of development partners to focus on catalytic change, and created a marketing strategy to promote the overall effort. To date, HCD (via partnership) continues impactful community developmental activities in seven (7) developmental nodes with continued focus on a Community Economic Development strategy centered around housing, commercial, retail, job creation, and a wraparound supportive service network. To facilitate the execution of our agreements/contract process, we propose the utilization of our attached Agreement/Contract procedural process (see attached). Analysis:The submitted procedural process provides fluency and keeps the Augusta, GA Commission engaged of Housing and Community Development’s (HCDs) progress and projects. Approval of the proposed procedural process will enable continued redevelopment within the Laney Walker/Bethlehem neighborhoods. Financial Impact:Without Commission Approval of an LW/B Agreement / Contract procedural process for the first quarter of Calendar Year 2021, HCD will be unable to move forward with necessary Cover Memo development initiatives containing partnership or contractual elements. Alternatives:Do not approve HCD’s LW/B Agreement/Contract procedural process request for the first quarter of Calendar Year 2021. Recommendation:Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project contract procedural process relative to the authorization of Agreements/Contracts/Task Orders, for the first quarter of calendar year 2021. Funds are Available in the Following Accounts: This agenda item requests no funding. REVIEWED AND APPROVED BY: Cover Memo *Green boxes denote ARC Commission Action 05 October 2020 HCD HCD HCD HCD LW/B LW/B LW/B LW/B CONTRACT PROCEDURAL CONTRACT PROCEDURAL CONTRACT PROCEDURAL CONTRACT PROCEDURAL PROCESS FLOW CHARTPROCESS FLOW CHARTPROCESS FLOW CHARTPROCESS FLOW CHART 1. Augusta, GA LW/B Revitialization Bond Issuance Commenced 2. HCD presented Commission LW/B Redevelopment Plan - Approved by Commission in 2009 2b. HCD engages Commission / Mayor through Commission Workshop on goals and priorities 3. HCD engage local constituents through Citizen Participation process 4. HCD submitted RFQ/FRP/ITB solicitation through Procurement 4(b). HCD presents successful RGQ/RFP/ITB soliciations to Commission for review/approval/denial 5. If Residential, Lowest/Best Bid submitted to Commission for review/approval/denial 6. If Commercial / Retail, potential project presented to Commission for review/approval/denial 6(a). HCD moves to procure developers for approved projects through bidding on defined task orders or sole source negotiation, as appropriate 7. If other, HCD strategically implements RFQs/RFPs/ITBs through procurement in accordance with LW/B Redevelopment Plan 8. HCD executes Agreements with approved Procured Developer/Partner 8(b). HCD forwards executed Developer/Partner Agreement to Legal, Mayor and Adminstrator for review/execution 9. Fully executed Agreement returned to HCD 10. Procured Developer / Partner schedules NTP and predevelopment meeting with HCD before beginning project 11. Procured Developer / Partner moves to carry out the activities described in Agreement, reports performance to HCD (on-going) and is monitored for compliance periodically throughout the project. Commission Meeting Agenda 11/17/2020 2:00 PM HCD_ CHIP Homeowner Rehabilitation Program Approval Request Department:HCD Department:HCD Caption:Motion to approve four (4) Homeowner Rehabilitation projects in partnership with the Georgia Department of Community Affairs (DCA). Background:The Homeowner-Occupied Rehabilitation Program provides a mechanism for eligible homeowners to bring their home into compliance with local codes and provide safe, decent housing for lower income individuals. On May 15, 2018, Commission approved HCD to accept the GA Department of Community Affairs of Community HOME Investment Program (CHIP) award of $612,000. The award functions through two major components: · Homeowner- Occupied Rehabilitation – Full rehab to include rehabbing of floors, bathrooms, counter tops, cabinets, etc… - • New construction – Under the new construction component five (5) single family units have been completed and are currently under contract and expected to be sold by the end of November 2020. These units are located on Perry Avenue and 11th Street. The Homeowner Rehabilitation Program is designed to bring the eligible homeowner’s dwelling into compliance with applicable, locally adopted housing rehabilitation standards, to reduce ongoing and future maintenance costs, to promote energy efficiency, and to preserve decent affordable owner-occupied housing. Federal funding for these activities is provided to Augusta, GA through the GA Department of Community Affairs Community HOME Investment Program (CHIP) and the Home Investment Partnership Program (HOME). This request will provide four (4) homeowners with funding for the following addresses: 1. Contractor: Curry Home Improvement Project Address: 2569 Northview Avenue, Augusta, GA 30904 Amount: $ 34,345.00 2. Contractor: Curry Home Improvement Project Address: 2030 Wharton Drive, Augusta, GA 30904 Amount: $ Cover Memo 34,840.00 3. Contractor: Curry Home Improvement Project Address: 2441 Sumac Drive, Augusta, GA 30906 Amount: $ 36,530.00 4. Contractor: Imperial Construction and Excavating, LLC Project Address: 540 Boy Scout Road, Augusta, GA 30909 Amount: $ 29,898.00 Analysis:The approval of this request will allow four (4) homeowners to receive compliant, decent, and safe housing upgrades. Financial Impact:These rehabilitation projects will happen with grant funding from Georgia Department of Community Affairs (2018 CHIP Grant) and the US Housing and Urban Development Department (HUD). Total amount requested - $135,613.00. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve four (4) Homeowner Rehabilitation projects in partnership with the Georgia Department of Community Affairs (DCA). Funds are Available in the Following Accounts: Department of Housing and Urban Development (HUD) Funds: HOME Investment Partnership Grant (HOME) funds. - ORG KEY -221073212/5225110 REVIEWED AND APPROVED BY: Cover Memo AHCDD Form 507 (Rev. 11/05) AUGUSTA HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT Date: CONSTRUCTION CONTRACT - HOUSING REHABILITATION October 23, 2020 Page 1 of 7 Pages THIS CONTRACT, by and between , hereinafter called “Owner” and , hereinafter called the “Contractor.” WITNESSETH: That the Owner and the Contractor, for the considerations hereinafter named, mutually agree as follows: ARTICLE 1 CONTRACT DOCUMENTS The Contract Documents shall consist of the Housing Rehabilitation Contract General Conditions (AHCDD Form 510), Attached Work Write Up, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after the execution of this Agreement; these form the Contract and are as fully a part of the Contract. The Contract represents the entire and integrated agreement between the parties and supersedes prior negotiations, representations and agreements, both written and oral. In the event of a conflict among the Contract Documents, the Documents shall be interpreted according to the following priorities: First Priority: Manufacturer’s Instructions Second priority: Construction/Rehabilitation Contract Third Priority: General Conditions of Contract, 2000 version Fourth Priority: Work Write-Up dated AHCDD Form 507 (Rev. 11/05) AUGUSTA HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT Date: CONSTRUCTION CONTRACT - HOUSING REHABILITATION October 23, 2020 Page 2 of 7 Pages ARTICLE 2 SCOPE OF SERVICES The Contractor shall do all the work and provide all the materials, tools, machinery, supervision, etc., necessary for the rehabilitation of the property located at , all in accordance with the Work Write-Up which is attached hereto and expressly incorporated herein by reference and made a part hereof. The contractor shall perform the entire rehabilitation of the residential structure as described in the contract documents except items as indicated as follows, which are to be the responsibility of other contractors: Scope Contractor ARTICLE 3 TIME OF PERFORMANCE The services of the Contractor are to commence on and shall be completed by . As time is of the essence, the Contractor will, if these services are not completed within this time period, be assessed the amount of Fifty Dollars ($50.00) for each day the work is not substantially completed after unless an extension is granted by the Owner. Liquidated damages shall be deducted from the total amount of payment due the Contractor under this Contract. ARTICLE 4 CONTRACT PRICE In consideration of the terms and obligations of this Contract, the Owner agrees to pay the Contractor Dollars $ . The Contract Sum is based upon the following alternates, which are described in the Contract Documents and are hereby accepted by the Owner: AHCDD Form 507 (Rev. 11/05) AUGUSTA HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT Date: CONSTRUCTION CONTRACT - HOUSING REHABILITATION October 23, 2020 Page 3 of 7 Pages #1__________________________________________________________________ #2__________________________________________________________________ #3__________________________________________________________________ ARTICLE 5 PROGRESS PAYMENTS The Contractor agrees that the total contract price shall be paid in one or more progress payments based upon the value of the work satisfactorily completed at the time the progress payment is made. Such progress payments shall be disbursed on a monthly basis, after inspection and approval of the work by the Owner and the Augusta Housing and Community Development Department, or its duly authorized representative, less a retainage of 10% of the price of the work completed. Prior to receiving any progress payment, the Contractor shall furnish the Owner with Application and Certificate for Payment Owed To Date, for the materials and labor procured under this Contract. Upon completion of the whole Contract and acceptance of the work by the Owner and the Augusta Housing and Community Development Department, and compliance by the Contractor with all Contract terms, the amount due the Contractor shall be paid including any retainage. The Owner and the Augusta Housing and Community Development Department shall approve a final disbursement of all amounts withheld from prior disbursements upon the completion of the construction of the Project as evidenced by the final approval by all code agencies and a field inspection by the Augusta Housing and Community Development Department. The Augusta Housing and Community Development Department and the Owner may withhold from such disbursement up to two hundred percent (200%) of any amounts required to complete the scheduled value of “punch list” items so-called, and seasonal work such as landscaping. ARTICLE 6 CONTRACTOR AFFIDAVIT Prior to each payment by the OWNER, the CONTRACTOR shall affirm in writing that there are no liens or claims filed against the CONTRACTOR or Owner related to materials, labor or services supplied on this or any other project in which the CONTRACTOR was or is currently involved. No payment shall be made to the Contractor if a lien has been filed with respect to the work, which is the subject of this Contract. Final payment shall be made within fourteen (14) days after the request for payment by the CONTRACTOR, provided that the Work of the Contract be then satisfactorily performed, subject to the provisions of the Contract Documents, and further subject to receipt by the OWNER of the same Affirmation relative to existing liens or claims against the CONTRACTOR as set forth above. Upon such final payment, the CONTRACTOR shall provide to the OWNER a Final Release of Lien stating that the CONTRACTOR has no further claims or liens against the Owner for materials or labor supplied under this Agreement. AHCDD Form 507 (Rev. 11/05) AUGUSTA HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT Date: CONSTRUCTION CONTRACT - HOUSING REHABILITATION October 23, 2020 Page 4 of 7 Pages ARTICLE 7 OWNER’S REPRESENTATIVES/LENDER’S AGENTS The Owner’s Representative shall be Sonya Johnson. The Owner’s Representative will provide administration of this Contract during construction and throughout the warranty period. The Owner’s Representative will visit the site at intervals appropriate to the stage of construction to determine if the Work is proceeding in accordance with the Contract Documents. Based on the Owner’s Representative evaluation of Contractor’s invoices for payment, the Owner’s Representative will determine the amounts owing to the Contractor. The Owner’s Representative will have authority to reject Work that does not conform to the Contract Documents. If the Contractor fails to correct defective Work or persistently fails to carry out the Work in accordance with the Contract Documents, the Owner’s Representative, by a written order, may order the Contractor to stop the Work, or any portion thereof, until the cause for such order has been eliminated. ARTICLE 8 CHANGES IN THE WORK After this agreement is executed by the Owner, any changes to the scope of Work, budget or time schedule must be agreed upon in writing by the Owner and Contractor and approved by the lender’s representatives. ARTICLE 9 FINES The Contractor is fully responsible for the means and methods of executing the scope of work. The Contractor is specially trained in lead-safe work practices and lead hazard reduction and therefore agrees to hold the owner and the agency harmless in the event of any fines from federal or local agencies concerning the lead hazard reduction work. The Contractor agrees to immediately satisfy any and all fines or judgments presented by OSHA, EPA, the local or state health department, the applicable state lead-based paint activities certification and training program, and any other governmental agency having jurisdiction over lead hazard reduction work. ARTICLE 10 AHCDD Form 507 (Rev. 11/05) AUGUSTA HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT Date: CONSTRUCTION CONTRACT - HOUSING REHABILITATION October 23, 2020 Page 5 of 7 Pages TERMINATION OF AGREEMENT This agreement may be terminated by either party upon seven days’ written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. This agreement may be terminated by the Owner upon at least seven days written notice to the Contractor in the event the project is permanently abandoned. In the event of termination not the fault of the Contractor, the Contractor shall be compensated for all services performed to the termination date. ARTICLE 11 ARBITRATION All claims, disputes and other matters in question between the parties to this agreement, arising out of or relating to this agreement or the breach thereof, shall be decided by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association then obtaining unless the parties mutually agree otherwise. No arbitration arising out of or relating to this agreement, shall include, by consolidation, joinder or in any manner, any additional person not a party to this agreement except by written consent containing a specific reference to this agreement and signed by the Owner, the Owner’s Representative, and any other person sought to be joined. Any consent to arbitration involving an additional person or persons shall not constitute consent to arbitration of any dispute not described therein or with any person not named or described therein. This agreement to arbitrate and any agreement to arbitrate with an additional person or persons duly consented to by the parties to this agreement shall be specifically enforceable under the prevailing arbitration law. Notice of the demand for arbitration shall be filed in writing with the other party to this agreement and with the Augusta Housing and Community Development Department Director. The demand shall be made within a reasonable time after the claim, dispute or other matter in question has arisen, in no event shall the demand for arbitration be made after the date when institution of legal or equitable proceedings based on such claim dispute or other matter in question would be barred by the applicable statute of limitations. The award rendered by the arbitrators shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. AHCDD Form 507 (Rev. 11/05) AUGUSTA HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT Date: CONSTRUCTION CONTRACT - HOUSING REHABILITATION October 23, 2020 Page 6 of 7 Pages ARTICLE 12 ASSIGNMENT OF CONTRACT This agreement may not be assigned to any other Contractor or Agent of Contractor without the written approval of the Owner and the Augusta Housing and Community Development Department. IN WITNESS WHEREOF, the parties hereto executed this Agreement the day and year first above written. CONTRACTOR Name of Contractor Contractor’s Representative – Title Signature of Contractor OWNER Name of Owner Signature of Owner WITNESS: Subscribed and sworn to before me this day of , 20 . Notary Public AHCDD Form 507 (Rev. 11/05) AUGUSTA HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT Date: CONSTRUCTION CONTRACT - HOUSING REHABILITATION October 23, 2020 Page 7 of 7 Pages Commission Meeting Agenda 11/17/2020 2:00 PM HCD_ Emergency Rehabilitation Program Approval Request Department:HCD Department:HCD Caption:Motion to approve eighteen (18) Emergency Rehabilitation projects. Background:The Homeowner-Occupied and Emergency Rehabilitation Programs provide a mechanism for eligible homeowners to bring their home into compliance with local codes and provide safe, decent housing for lower income individuals. The program functions through two major components: · Home Owner occupied Rehabilitation – Full rehab to include rehabbing of floors, bathrooms, counter tops, cabinets, etc… • Emergency Rehab – Code items to include only one of the following: roofing, HVAC, electrical or plumbing. The Homeowner Emergency / Rehabilitation Program is designed to bring the eligible homeowner’s dwelling into compliance with applicable, locally adopted housing rehabilitation standards to reduce ongoing and future maintenance costs, promote energy efficiency, and to preserve decent affordable owner-occupied housing. Federal funding for these activities is provided to Augusta, GA through the Community Development Block Grant (CDBG) Program and the Home Investment Partnership Program (HOME). This request will provide eighteen (18) homeowners with funding for the following addresses: 1. Contractor: Royal Construction Project Address: 1513 Santa Rosa Drive, Augusta, Ga 30906 Amount: $ 6,225.00 2. Contractor: Royal Construction Project Address: 3632 Meadowlark Drive, Augusta, GA 30901 Amount: $ 4,250.00 3. Contractor: Curry Home Improvement Project Address: 3112 Abelia Drive, Augusta, GA 30906 Amount: $ 7,150.00 4. Contractor: Blount Complete Home Service Project Address: 2479 Dublin Drive, Augusta, GA 30906 Amount: $ Cover Memo 4,500.00 5. Contractor: Curry Home Improvement Project Address: 2027 Kennedy Drive, Augusta, GA 30906 Amount: $ 4,125.00 6. Contractor: Curry Home Improvement Project Address: 2119 Kennedy Drive, Augusta, GA 30901 Amount: $ 4,490.00 7. Contractor: Curry Home Improvement Project Address: 2141 Hillsinger Drive, Augusta, GA 30906 Amount: $ 5,745.00 8. Contractor: Blount’s Complete Home Service Project Address: 2483 Reese Ave, Augusta, GA 30906 Amount: $ 10,500.00 9. Contractor: Royal Construction Project Address: 1525 Central Avenue, Augusta, GA 30904 Amount: $ 6,385.00 10. Contractor: Curry Home Improvement Project Address: 2117 Grand Blvd, Augusta, GA 30901 Amount: $ 7,270.00 11. Contractor: Kitchings Restoration Project Address: 337 Walker Street, Augusta, GA 30901 Amount: $ 7,216.00 12. Contractor: Kitchings Restoration Project Address: 3125 Collier Road, Augusta, GA 30906 Amount: $ 7,250.00 13. Contractor: Blount Complete Home Service Project Address: 2513 Wheeler Road, Augusta, GA 30904 Amount: $ 6,950.00 14. Contractor: Blount Complete Home Service Project Address: 3125 Church Road, Augusta, GA 30909 Amount: $ 5,200.00 15. Contractor: Royal Construction Project Address: 3036 Bussey Road, Augusta, GA 30904 Amount: $ 5,000.00 16. Contractor: Curry Home Improvement Project Address: 1133 Roselle Street, Augusta, GA 30901 Amount: $ 4,455.00 17. Contractor: Blount’s Complete Home Service Project Address: 509 Rachael Street, Augusta, GA 30901 Amount: $ 5,800.00 18. Contractor: Royal Construction Project Address: 708 Hall Street, Augusta, GA 30901 Amount: $ 4,250.00 Analysis:The approval of this request will allow eighteen (18) homeowners to receive compliant, decent, and safe housing upgrades.Cover Memo Financial Impact:The City receives funding from the US Housing and Urban Development Department (HUD) on an annual basis. Total amount requested - $106,761.00. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve eighteen (18) Emergency Rehabilitation projects. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: • CDBG - 221073210-5225110 REVIEWED AND APPROVED BY: Cover Memo AHCDD Form 508 (Rev. 05/04) AUGUSTA HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT Date: CONSTRUCTION CONTRACT - REPAIR PROJECT August 6, 2020 Page 1 of 2 Pages This agreement is between (Contractor): And: Augusta Housing & Community Development 510 Fenwick Street Augusta, Georgia 30901 Address: Project #: The Contractor agrees to furnish all labor and materials to complete in a good, work man like manner repairs to the property shown above, for the total sum of ______________________. All work will be accomplished in accordance with the attached Work Write Up, and the material and labor quality standards specified in the Augusta Housing and Community Development Department Contractor’s Handbook and Performance Manual. The Contractor agrees to accept payment from the Augusta Housing and Community Development Department in accordance with Department payment procedures. The Contractor agrees to complete all repair work required by this contract within 31 working days of the date of this contract. The undersigned, having reviewed and understanding this contract, agree to the terms as specified above and in the attached contract documents. ______ Hawthorne Welcher, Jr., Director Housing & Community Development Witness: SWORN TO AND SUBSCRIBED BEFORE ME, THIS DAY OF , 20 . Notary Public, State of Georgia (SEAL) AHCDD Form 508 (Rev. 05/04) AUGUSTA HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT Date: CONSTRUCTION CONTRACT - REPAIR PROJECT August 6, 2020 Page 2 of 2 Pages Approved as to form: _________________________ Date:______________ Augusta, GA Law Department By: ___________________________________ Date: ______________ Hardie Davis As its Mayor By: ___________________________________ Date: _______________ Jarvis Sims As its Interim Administrator By: ___________________________________ Date: ________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Commission Meeting Agenda 11/17/2020 2:00 PM Historial Marker Sand Hills Department: Department: Caption:Motion to approve the placement of a historical marker (plaque) in the Sandhill's area honoring African-American caddies who carried for the winners of the Master's Golf Tournament. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Updated through 2019 (Compiled by Ward Clayton) Masters Champions and Caddies Year..................................Champion.....................Caddie…………………………Number 1934.............................Horton Smith.....................NA………………………………NA 1935..............................Gene Sarazen.................Thor Nordwall ”Stovepipe”……….NA 1936..............................Horton Smith....................NA……………………………….NA 1937..............................Byron Nelson..................Fred Searles……………………….NA 1938..............................Henry Picard..................Willie “Pappy” Stokes…………….NA 1939.............................Ralph Guhldahl..................NA……………………………….NA 1940..............................Jimmy Demaret...............Banny Smalley……………………NA 1941..............................Craig Wood.....................Pearly Dawsey…………………….30 1942...............................Byron Nelson.................Fred Searles (2).…………………..12 1946...............................Herman Keiser...............Thomas Evans……………………...41 1947..............................Jimmy Demaret..............Banny Smalley (2)………………...69 1948.............................Claude Harmon................Wille “Pappy” Stokes (2)………....12 1949..............................Sam Snead.......................O’Bryant Williams…………………35 1950..............................Jimmy Demaret...............Banny Smalley (3)………………...37 1951..............................Ben Hogan.......................Willie “Pappy” Stokes (3)…………6 1952...............................Sam Snead......................O’Bryant Williams (2)…………….42 1953..............................Ben Hogan........................Willie “Pappy” Stokes (4)…………2 1954...............................Sam Snead........................O’Bryant Williams (3)……………62 1955................................Carey Middlecoff...........Clarence “Eight-Ball” Harris…………7 1956...............................Jack Burke Jr....................Willie “Pappy” Stokes (5)………….8 1957...............................Doug Ford.........................George “Fireball” Franklin…………57 1958................................Arnold Palmer.................Nathaniel “Iron Man” Avery………..85 1959...............................Art Wall............................Henry Hammond……………………83 1960...............................Arnold Palmer...................Nathaniel “Iron Man” Avery (2).….13 1961................................Gary Player.......................Ernest “Snipes” Nipper…………….52 1962................................Arnold Palmer...................Nathaniel “Iron Man” Avery (3)……13 1963................................Jack Nicklaus......................Willie Peterson……………………49 1964...............................Arnold Palmer....................Nathaniel “Iron Man” Avery (4)…….82 1965...............................Jack Nicklaus......................Willie Peterson (2)…………………..90 1966...............................Jack Nicklaus......................Willie Peterson (3)…………………..90 1967................................Gay Brewer.........................Johnny Frank Moore………………..6 1968................................Bob Goalby.........................Frank “Marble Eye” Stokes………..21 1969.................................George Archer....................Frank “Skinny” Ware……………...63 1970.................................Billy Casper.......................Matthew “Shorty Mac” Palmer…….34 1971.................................Charles Coody....................Walter “Cricket” Pritchett…………..7 1972.................................Jack Nicklaus.......................Willie Peterson (4)…………………16 1973..................................Tommy Aaron....................Cleveland Randolph……………….68 1974..................................Gary Player.........................Eddie “E.B.” McCoy……………...39 1975...................................Jack Nicklaus....................Willie Peterson (5).……………….76 1976...................................Ray Floyd...........................Fred “Hop” Harrison……………...36 1977...................................Tom Watson.......................Leon McCladdie…………………..26 1978....................................Gary Player..........................Eddie “E.B.” McCoy (2)……….52 1979.....................................Fuzzy Zoeller......................Jariah Beard……………………...48 1980.....................................Seve Ballesteros..................Marion Herrington……………….10 1981.....................................Tom Watson........................Leon McCladdie (2)……………...32 1982.....................................Craig Stadler........................Ben Bussey……………………….41 1983......................................Seve Ballesteros..................Nicholas DePaul…………………..6 1984......................................Ben Crenshaw......................Carl Jackson……………………..52 1985.......................................Bernhard Langer.................Peter Coleman…………………….9 1986.......................................Jack Nicklaus......................Jack Nicklaus II………………….89 1987.......................................Larry Mize..........................Scott Steele……………………….72 1988.......................................Sandy Lyle..........................David Musgrove………………….63 1989.......................................Nick Faldo..........................Andy Prodger……………………..36 1990........................................Nick Faldo.........................Fanny Sunesson…………………….1 1991........................................Ian Woosnam.....................Phillip Morby………………………9 1992........................................Fred Couples......................Joe LaCava………………………..70 1993........................................Bernhard Langer.................Peter Coleman (2)……………….11 1994........................................Jose Maria Olazabal...........Dave Renwick……………………..54 1995........................................Ben Crenshaw.....................Carl Jackson (2)………………….16 1996........................................Nick Faldo...........................Fanny Sunesson (2)………………67 1997........................................Tiger Woods........................Mike “Fluff” Cowan………………71 1998........................................Mark O’Meara......................Jerry Higgenbothem………………73 1999.........................................Jose Maria Olazabal.........Brendan McCartain………………..17 2000........................................Viay Singh.........................Dave Renwick……………………..19 2001.........................................Tiger Woods........................Steve Williams…………………….71 2002.........................................Tiger Woods.......................Steve Williams (2)…………………1 2003………………………….Mike Weir………………Brennan Little………………………57 2004………………………….Phil Mickelson………….Jim Mackay…………………………53 2005………………………….Tiger Woods……………Steve Williams (3)…………………..67 2006………………………….Phil Mickelson………..Jim Mackay (2)……………………….84 2007………………………….Zach Johnson…………..Damon Green………………………56 2008………………………….Trevor Immelman…….Neil Wallace…………………………38 2009…….................................Angel Cabrera…………Ruben Yorio……………………….53 2010………………………….Phil Mickelson………..Jim Mackay (3)………………………58 2011………………………….Charl Schwartzel……Greg Hearmon..………………………77 2012………………………….Bubba Watson………..Ted Scott….......................................15 2013………………………….Adam Scott……………Steve Williams (4)………………….17 2014…………………………..Bubba Watson………..Ted Scott (2)…………………………5 2015…………………………..Jordan Spieth………..Michael Greller……………………..80 2016…………………………..Danny Willett………..Jonathan Smart…………………….89 2017…………………………..Sergio Garcia……….Glen Murray………………………...89 2018………………………….Patrick Reed……….. Kessler Karain………………………83 2019………………………….Tiger Woods………….Joe LaCava (2)…………….……….54 . Commission Meeting Agenda 11/17/2020 2:00 PM Reorganization of the Board of Tax Assessor's Department: Department: Caption:Discuss recent reorganization of the Board of Tax Assessor's Office. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Information Technology Director to the Chief Information Officer Department: Department: Caption: Motion to approve: A. Change the tittle of the Information Technology Director to the Chief Information Officer. B. Change the title of the Deputy Director of Infrastructure & Communication to the Deputy CIO of Infrastructure & Communication. C. Change the title of Deputy Director of Business Application Services to Deputy CIO of Business Application Services. D. Discuss a salary increase for the DIT and DDI&C of 10%. E. Discuss a salary increase of 5% for the DDBAS. (Requested by Commissioner Dennis Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM RCSO Sheriff Admin Boiler Department:Central Services Department:Central Services Caption: Receive as information the emergency replacement of the boiler at the Richmond County Sherriff’s Administrative Building in the amount of $39,064.85. Background:After experiencing issues with the boiler at the RCSO Administrative Building, an assessment completed on October 30, 2020 determined the heat exchanger and burner needed to be replaced. The boiler will not fire and vendor recommendations stated the unit should be condemned until repair or replacement. As this is the only heating source for the facility, this matter was deemed an emergency as a lack of heat may cause a threat to public and employee health or welfare. Analysis:Trane, Inc. has been identified as the vendor to perform this replacement and have exhibited the qualifications necessary to make this repair. Financial Impact:$39,064.85 charged to SPLOST 7 Existing Facility Upgrades Alternatives:a) Receive as information the emergency replacement of the boiler at the Richmond County Sherriff’s Administrative Building in the amount of $39,064.85 b) Do not receive as information Recommendation:Receive as information the emergency replacement of the boiler at the Richmond County Sherriff’s Administrative Building in the amount of $39,064.85. Funds are Available in the Following Accounts: Cover Memo REVIEWED AND APPROVED BY: Cover Memo Sheriffs Office - Boiler Replacement / Repair Proposal ID: 2953950 ©2020 Trane All rights reserved Page 1 of 7 Trane Service Quote Trane U.S. Inc. 804 Trane Road Augusta, GA 30909 Phone: 706-699-3614 October 30, 2020 Takiyah Douse Director of Central Services 2760 Peach Orchard Road Augusta, GA 30906 Site Address: Augusta Richmond County Sheriffs Office 400 Walton Way AUGUSTA, GA 30901 United States ATTENTION: Takiyah Douse PROJECT NAME: Sheriffs Office – Emergency Boiler Replacement / Repair We are pleased to offer you this proposal for performance of the following services for the Equipment listed. Services will be performed using Trane’s Exclusive Service Procedure to ensure you get full benefit of our extensive service experience, coupled with the distinct technical expertise of an HVAC Equipment manufacturing leader. Our innovative procedure is environmentally and safety conscious, and aligns expectation of work scope while providing efficient and productive delivery of services. EQUIPMENT LIST Equipment Qty Manufacturer Model Number Serial Number Asset Tag Boiler 1 Harsco/Patterson- Kelley SCOPE OF SERVICE Repair: • Remove existing burner and heat exchanger from the existing boiler. • Furnish and install new burner and heat exchanger. • Test run and log boiler for proper operation. Replacement: • Remove and dispose of existing boiler. • Furnish and install new Lochinvar OKN801 KNIGHT XL Commercial Heating Boiler natural gas fired with 800,000 Btu/Hr input, 748,000 Btu/Hr output. Outdoor rated and condensing design with 93.5% Thermal Efficiency • Connect to existing natural gas, electrical and heating water piping. • Re-connect existing controls. • Furnish Georgia State Insurance Commission installation permit. C:\Users\lbklu\AppData\Local\Trane\LDG\Sheriffs Office - Boiler Replacement or Repair.doc Sheriffs Office - Boiler Replacement / Repair Proposal ID: 2953950 ©2020 Trane All rights reserved Page 2 of 7 Trane Service Quote • Provide factory startup. Please see pricing page below. Sheriffs Office - Boiler Replacement / Repair Proposal ID: 2953950 ©2020 Trane All rights reserved Page 3 of 7 Trane Service Quote PRICING AND ACCEPTANCE PRICE FOR BOILER REPAIR:……………………….………………………………..37,064.85 USD PRICE FOR BOILER REPLACEMENT:……………………….……………………...39,064.85 USD CLARIFICATIONS 1. Applicable taxes are not included and will be added to the invoice. 2. Any service not listed is not included. 3. Work will be performed during normal Trane business hours. 4. This proposal is valid for 30 days from October 30, 2020. I appreciate the opportunity to earn your business, and look forward to helping you with all of your service needs. Please contact me if you have any questions or concerns. Sincerely, Calvin Smith Account Manager Cell: 706-699-3614 COVID-19 NATIONAL EMERGENCY CLAUSE The parties agree that they are entering into this Agreement while the nation is in the midst of a national emergency due to the Covid-19 pandemic (“Covid-19 Pandemic”). With the continued existence of Covid-19 Pandemic and the evolving guidelines and executive orders, it is difficult to determine the impact of the Covid-19 Pandemic on Trane’s performance under this Agreement. Consequently, the parties agree as follows: 1. Each party shall use commercially reasonable efforts to perform its obligations under the Agreement and to meet the schedule and completion dates, subject to provisions below; 2. Each party will abide by any federal, state (US), provincial (Canada) or local orders, directives, or advisories regarding the Covid-19 Pandemic with respect to its performance of its obligations under this Agreement and each shall have the sole discretion in determining the appropriate and responsible actions such party shall undertake to so abide or to safeguard its employees, subcontractors, agents and suppliers; 3. Each party shall use commercially reasonable efforts to keep the other party informed of pertinent updates or developments regarding its obligations as the Covid-19 Pandemic situation evolves; and 4. If Trane’s performance is delayed or suspended as a result of the Covid-19 Pandemic, Trane shall be entitled to an equitable adjustment to the project schedule and/or the contract price. This agreement is subject to Customer’s acceptance of the attached Trane Terms and Conditions – Quoted Service. CUSTOMER ACCEPTANCE Authorized Representative Printed Name Title Purchase Order Acceptance Date Trane’s License Number: Sheriffs Office - Boiler Replacement / Repair Proposal ID: 2953950 ©2020 Trane All rights reserved Page 4 of 7 Trane Service Quote Sheriffs Office - Boiler Replacement / Repair Proposal ID: 2953950 ©2020 Trane All rights reserved Page 5 of 7 Trane Service Quote TERMS AND CONDITIONS – QUOTED SERVICE “Company” shall mean Trane U.S. Inc.. To obtain repair service within the scope of Services as defined, contact your local Trane District office identified on the first page of the Agreement by calling the telephone number stated on that page. That Trane District office is responsible for Trane’s performance of this Agreement. Only Trane authorized personnel may perform service under this Agreement. For Service covered under this Agreement, Trane will be responsible for the cost of transporting a part requiring service. 1. Agreement. These terms and conditions are an integral part of Company’s offer and form the basis of any agreement (the “Agreement”) resulting from Company’s proposal (the “Proposal”) for the services (the “Services”) on equipment listed in the Proposal (the “Covered Equipment”). COMPANY’S TERMS AND CONDITIONS ARE SUBJECT TO PERIODIC CHANGE OR AMENDMENT. 2. Connected Services. In addition to these terms and conditions, the Connected Services Terms of Service (“Connected Services Terms”), available at https://www.trane.com/TraneConnectedServicesTerms, as updated from time to time, are incorporated herein by reference and shall apply to the extent that Company provides Customer with Connected Services, as defined in the Connected Services Terms. 3. Acceptance. The Proposal is subject to acceptance in writing by the party to whom this offer is made or an authorized agent (“Customer”) delivered to Company within 30 days from the date of the Proposal. If Customer accepts the Proposal by placing an order, without the addition of any other terms and conditions of sale or any other modification, Customer’s order shall be deemed acceptance of the Proposal subject to Company’s terms and conditions. If Customer’s order is expressly conditioned upon the Company’s acceptance or assent to terms and/or conditions other than those expressed herein, return of such order by Company with Company’s terms and conditions attached or referenced serves as Company’s notice of objection to Customer’s terms and as Company’s counter-offer to provide Services in accordance with the Proposal. If Customer does not reject or object in writing to Company within 10 days, the Company’s counter-offer will be deemed accepted. Customer’s acceptance of the Services by Company will in any event constitute an acceptance by Customer of Company’s terms and conditions. In the case of a dispute, the applicable terms and conditions will be those in effect at the time of delivery or acceptance of the Services. This Agreement is subject to credit approval by Company. Upon disapproval of credit, Company may delay or suspend performance or, at its option, renegotiate prices and/or terms and conditions with Customer. If Company and Customer are unable to agree on such revisions, this Agreement shall be cancelled without any liability, other than Customer’s obligation to pay for Services rendered by Company to the date of cancellation. 4. Cancellation by Customer Prior to Services; Refund. If Customer cancels this Agreement within (a) thirty (30) days of the date this Agreement was mailed to Customer or (b) twenty (20) days of the date this Agreement was delivered to Customer, if it was delivered at the time of sale, and no Services have been provided by Company under this Agreement, the Agreement will be void and Company will refund to Customer, or credit Customer’s account, the full Service Fee of this Agreement that Customer paid to Company, if any. A ten percent (10%) penalty per month will be added to a refund that is due but is not paid or credited within forty-five (45) days after return of this Agreement to Company. Customer’s right to cancel this Agreement only applies to the original owner of this Agreement and only if no Services have been provided by Company under this Agreement prior to its return to Company. 5. Cancellation by Company. This Agreement may be cancelled by Company for any reason or no reason, upon written notice from Company to Customer no later than 30 days prior to performance of any Services hereunder and Company will refund to Customer, or credit Customer’s account, that part of the Service Fee attributable to Services not performed by Company. Customer shall remain liable for and shall pay to Company all amounts due for Services provided by Company and not yet paid. 6. Services Fees and Taxes. Fees for the Services (the “Service Fee(s)”) shall be as set forth in the Proposal and are based on performance during regular business hours. Fees for outside Company’s regular business hours and any after-hours services shall be billed separately according to the then prevailing overtime or emergency labor/labour rates. In addition to the stated Service Fee, Customer shall pay all taxes not legally required to be paid by Company or, alternatively, shall provide Company with acceptable tax exemption certificates. Customer shall pay all costs (including attorneys’ fees) incurred by Company in attempting to collect amounts due. 7. Payment. Payment is due upon receipt of Company’s invoice. Company reserves the right to add to any account outstanding for more than 30 days a service charge equal to the lesser of the maximum allowable legal interest rate or 1.5% of the principal amount due at the end of each month. Customer shall pay all costs (including attorneys’ fees) incurred by Company in attempting to collect amounts due or otherwise enforcing these terms and conditions. 8. Customer Breach. Each of the following events or conditions shall constitute a breach by Customer and shall give Company the right, without an election of remedies, to terminate this Agreement or suspend performance by delivery of written notice: (1) Any failure by Customer to pay amounts when due; or (2) any general assignment by Customer for the benefit of its creditors, or if Customer becomes bankrupt or insolvent or takes the benefit of any statute for bankrupt or insolvent debtors, or makes or proposes to make any proposal or arrangement with creditors, or if any steps are taken for the winding up or other termination of Customer or the liquidation of its assets, or if a trustee, receiver, or similar person is appointed over any of the assets or interests of Customer; (3) Any representation or warranty furnished by Customer in connection with this Agreement is false or misleading in any material respect when made; or (4) Any failure by Customer to perform or comply with any material provision of this Agreement. Customer shall be liable to the Company for all Services furnished to date and all damages sustained by Company (including lost profit and overhead) 9. Performance. Company shall perform the Services in accordance with industry standards generally applicable in the state or province where the Services are performed under similar circumstances as of the time Company performs the Services. Company is not liable for any claims, damages, losses, or expenses, arising from or related to work done by or services provided by individuals or entities that are not employed by or hired by Company. Company may refuse to perform any Services or work where working conditions could endanger property or put at risk the safety of people. Parts used for any repairs made will be those selected by Company as suitable for the repair and may be parts not manufactured by Company. Customer must reimburse Trane for services, repairs, and/or replacements performed by Trane at Customer’s request beyond the scope of Services or otherwise excluded under this Agreement. The reimbursement shall be at the then prevailing applicable regular, overtime, or holiday rates for labor/labour and prices for materials. Prior to Trane performing the additional services, repairs, and/or replacements, Customer may request a separate written quote stating the work to be performed and the price to be paid by Customer for the work. 10. Customer Obligations. Customer shall: (a) provide Company reasonable and safe access to the Covered Equipment and areas where Company is to work; and (b) unless otherwise agreed by Customer and Company, at Customer’s expense and before the Services begin, Customer will provide any necessary access platforms, catwalks to safely perform the Services in compliance with OSHA, state, or provincial industrial safety regulations or any other applicable industrial safety standards or guidelines. 11. Exclusions. Unless expressly included in the Proposal, the Services do not include, and Company shall not be responsible for or liable to the Customer for, any claims, losses, damages or expenses suffered by the Customer in any way connected with, relating to or arising from any of the following: (a) Any guarantee of room conditions or system performance; (b) Inspection, operation, maintenance, repair, replacement or performance of work or services outside the Services; (c) Damage, repairs or replacement of parts made necessary as a result of the acts or omission of Customer or any Event of Force Majeure; Sheriffs Office - Boiler Replacement / Repair Proposal ID: 2953950 ©2020 Trane All rights reserved Page 6 of 7 Trane Service Quote (d) Any claims, damages, losses, or expenses, arising from or related to conditions that existed in, on, or upon the premises before the effective date of this Agreement (“Pre-Existing Conditions”) including, without limitation, damages, losses, or expenses involving a Pre-Existing Condition of building envelope issues, mechanical issues, plumbing issues, and/or indoor air quality issues involving mold/mould, bacteria, microbial growth, fungi or other contaminates or airborne biological agents; and (e) Replacement of refrigerant is excluded, unless replacement of refrigerant is expressly stated as included with the Proposal. 12. Limited Warranty. Company warrants that: (a) the material manufactured by Company and provided to the Customer in performance of the Services is free from defects in material and manufacture for a period of 12 months from the earlier of the date of equipment start-up or replacement and (b) the labor/labour portion of the Services is warranted to have been properly performed for a period of 90 days from date of completion (the "Limited Warranty"). Company obligations of equipment start-up, if any are stated in the Proposal, are coterminous with the Limited Warranty period. Defects must be reported to Company within the Limited Warranty period. Company’s obligation under the Limited Warranty is limited to repairing or replacing the defective part at its option and to correcting any improperly performed labor/labour. No liability whatsoever shall attach to Company until the Services have been paid for in full. Exclusions from this Limited Warranty include claims, losses, damages, and expenses in any way connected with, related to, or arising from failure or malfunction of equipment due to the following: wear and tear; end of life failure; corrosion; erosion; deterioration; Customer's failure to follow the Company-provided maintenance plan; unauthorized or improper maintenance; unauthorized or improper parts or material; refrigerant not supplied by Trane; and modifications made by others to Company's equipment. Company shall not be obligated to pay for the cost of lost refrigerant or lost product. Some components of Company equipment may be warranted directly from the component supplier, in which case this Limited Warranty shall not apply to those components and any warranty of such components shall be the warranty given by the component supplier. Notwithstanding the foregoing, all warranties provided herein terminate upon termination or cancellation of this Agreement. Equipment, material and/or parts that are not manufactured by Company are not warranted by Company and have such warranties as may be extended by the respective manufacturer. THE REMEDIES SET FORTH IN THIS LIMITED WARRANTY ARE THE SOLE AND EXCLUSIVE REMEDIES FOR WARRANTY CLAIMS PROVIDED BY COMPANY TO CUSTOMER UNDER THIS AGREEMENT AND ARE IN LIEU OF ALL OTHER WARRANTIES AND LIABILITIES, LIABILITIES, CONDITIONS AND REMIDIES, WHETHER IN CONTRACT, WARRANTY, STATUTE, OR TORT (INCLUDING NEGLIGENCE), EXPRESS OR IMPLIED, IN LAW OR IN FACT, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE OR FITNESS FOR A PARTICULAR PURPOSE AND/OR OTHERS ARISING FROM COURSE OF DEALING OR TRADE. COMPANY EXPRESSLY DISCLAIMS ANY REPRESENTATIONS OR WARRANTIES, ENDORSEMENTS OR CONDITIONS OF ANY KIND. EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF QUALITY, FITNESS, MERCHANTABILITY, DURABILITY AND/OR OTHERS ARISING FROM COURSE OF DEALING OR TRADE OR REGARDING PREVENTION BY THE SCOPE OF SERVICES, OR ANY COMPONENT THEREOF. COMPANY MAKES NO REPRESENTATION OR WARRANTY OF ANY KIND, INCLUDING WARRANTY OF MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE, IS MADE REGARDING PREVENTING, ELIMINATING, REDUCING OR INHIBITING ANY MOLD, FUNGUS, BACTERIA, VIRUS, MICROBIAL GROWTH, OR ANY OTHER CONTAMINANTS (INCLUDING COVID-19 OR ANY SIMILAR VIRUS) (COLLECTIVELY, “CONTAMINANTS”), WHETHER INVOLVING OR IN CONNECTION WITH EQUIPMENT, ANY COMPONENT THEREOF, SERVICES OR OTHERWISE. IN NO EVENT SHALL TRANE HAVE ANY LIABILITY FOR THE PREVENTION, ELIMINATION, REDUCTION OR INHIBITION OF THE GROWTH OR SPREAD OF SUCH CONTAMINANTS INVOLVING OR IN CONNECTION WITH ANY EQUIPMENT, ANY COMPONENT THEREOF, SERVICES OR OTHERWISE AND CUSTOMER HEREBY SPECIFICALLY ACKNOWLDGES AND AGREES THERETO 13. Indemnity. To the maximum extent permitted by law, Company and Customer shall indemnify and hold harmless each other from any and all claims, actions, costs, expenses, damages and liabilities, including reasonable attorneys' fees, resulting from death or bodily injury or damage to real or personal property, to the extent caused by the negligence or misconduct of the indemnifying party, and/or its respective employees or authorized agents in connection with their activities within the scope of this Agreement. Neither party shall indemnify the other against claims, damages, expenses, or liabilities to the extent attributable to the acts or omissions of the other party or third parties. If the parties are both at fault, the obligation to indemnify shall be proportional to their relative fault. The duty to indemnify and hold harmless will continue in full force and effect, notwithstanding the expiration or early termination of this Agreement, with respect to any claims based on facts or conditions that occurred prior to expiration or termination of this Agreement. 14. Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, NEITHER PARTY SHALL BE LIABLE FOR SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL LOSSES OR DAMAGES OF ANY KIND (INCLUDING WITHOUT LIMITATION REFRIGERANT LOSS, PRODUCT LOSS, LOST REVENUE OR PROFITS, OR LIABILITY TO THIRD PARTIES), OR PUNITIVE DAMAGES WHETHER BASED IN CONTRACT, WARRANTY, STATUTE, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, INDEMNITY OR ANY OTHER LEGAL THEORY OR FACTS. NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, THE TOTAL AND AGGREGATE LIABILITY OF THE COMPANY TO THE CUSTOMER WITH RESPECT TO ANY AND ALL CLAIMS CONNECTED WITH, RELATED TO OR ARISING FROM THE PERFORMANCE OR NON-PERFORMANCE OF THIS AGREEMENT, WHETHER BASED IN CONTRACT, WARRANTY, STATUTE, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, INDEMNITY OR ANY OTHER LEGAL THEORY OR FACTS, SHALL NOT EXCEED THE COMPENSATION RECEIVED BY COMPANY UNDER THIS AGREEMENT. IN NO EVENT SHALL SELLER BE LIABLE FOR ANY DAMAGES (WHETHER DIRECT OR INDIRECT) RESULTING FROM MOLD, FUNGUS, BACTERIA, MICROBIAL GROWTH, OR OTHER CONTAMINATES OR AIRBORNE BIOLOGICAL AGENTS. TO THE MAXIMUM EXTENT ALLOWED BY LAW, COMPANY SHALL NOT BE LIABLE FOR ANY OF THE FOLLOWING IN CONNECTION WITH PROVIDING THE ENERGY AND BUILDING PERFORMANCE SERVICES: INTERRUPTION, DELETION, DEFECT, DELAY IN OPERATION OR TRANSMISSION; CUSTOMER’S NETWORK SECURITY; COMPUTER VIRUS; COMMUNICATION FAILURE; THEFT OR DESTRUCTION OF DATA; GAPS IN DATA COLLECTED; AND UNAUTHORIZED ACCESS TO CUSTOMER’S DATA OR COMMUNICATIONS NETWORK. 15. COVID-19 LIMITATION ON LIABILITY. The transmission of COVID-19 may occur in a variety of ways and circumstances, many of the aspects of which are currently not known. HVAC systems, products, services and other offerings have not been tested for their effectiveness in reducing the spread of COVID-19, including through the air in closed environments. IN NO EVENT WILL TRANE BE LIABLE UNDER THIS AGREEMENT OR OTHERWISE FOR ANY ACTION OR CLAIM, WHETHER BASED ON WARRANTY, CONTRACT, TORT OR OTHERWISE, FOR ANY BODILY INJURY (INCLUDING DEATH) OR ANY OTHER LIABILITIES, DAMAGES OR COSTS RELATED TO COVID-19 (INCLUCING THE SPREAD, TRANSMISSION OR CONTAMINATION THEREOF) (COLLECTIVELY, “COVID-19 LIABILITIES”) AND CUSTOMER HEREBY EXPRESSLY RELEASES TRANE FROM ANY SUCH COVID-19 LIABILITIES. 16. Asbestos and Hazardous Materials. The Services expressly exclude any identification, abatement, cleanup, control, disposal, removal or other work connected with asbestos or other hazardous materials (collectively, “Hazardous Materials”). Should Company become aware of or suspect the presence of Hazardous Materials, Company may immediately stop work in the affected area and shall notify Customer. Customer will be responsible for taking any and all action necessary to correct the condition in accordance with all applicable laws and regulations. Customer shall be exclusively responsible for any claims, liability, fees and penalties, and the payment thereof, arising out of or relating to any Hazardous Materials on or about the premises, not brought onto the premises by Company. Company shall be required to resume performance of the Services only when the affected area has been rendered harmless. Sheriffs Office - Boiler Replacement / Repair Proposal ID: 2953950 ©2020 Trane All rights reserved Page 7 of 7 Trane Service Quote 17. Insurance. Company agrees to maintain the following insurance during the term of the contract with limits not less than shown below and will, upon request from Customer, provide a Certificate of evidencing the following coverage: Commercial General Liability $2,000,000 per occurrence Automobile Liability $2,000,000 CSL Workers Compensation Statutory Limits If Customer has requested to be named as an additional insured under Company’s insurance policy, Company will do so but only subject to Company’s manuscript additional insured endorsement under its primary Commercial General Liability policies. In no event does Company or its insurer waive its right of subrogation 18. Force Majeure. Company’s duty to perform under this Agreement is contingent upon the non-occurrence of an Event of Force Majeure. If Company shall be unable to carry out any material obligation under this Agreement due to an Event of Force Majeure, this Agreement shall at Company’s election (i) remain in effect but Company’s obligations shall be suspended until the uncontrollable event terminates or (ii) be terminated upon ten (10) days notice to Customer, in which event Customer shall pay Company for all parts of the Services furnished to the date of termination. An "Event of Force Majeure" shall mean any cause or event beyond the control of Company. Without limiting the foregoing, “Event of Force Majeure” includes: acts of God; acts of terrorism, war or the public enemy; flood; earthquake; lightning; tornado; storm; fire; civil disobedience; pandemic insurrections; riots; labor disputes; labor or material shortages; sabotage; restraint by court order or public authority (whether valid or invalid), and action or non-action by or inability to obtain or keep in force the necessary governmental authorizations, permits, licenses, certificates or approvals if not caused by Company and the requirements of any applicable government in any manner that diverts either the material or the finished product to the direct or indirect benefit of the government. 19. General. Except as provided below, to the maximum extent provided by law, this Agreement is made and shall be interpreted and enforced in accordance with the laws of the state or province in which the Services are performed without regard to choice of law principles which might otherwise call for the application of a different state’s or province’s law. Any dispute arising under or relating to this Agreement that is not disposed of by agreement shall be decided by litigation in a court of competent jurisdiction located in the state or province in which the Services are performed. Any action or suit arising out of or related to this Agreement must be commenced within one year after the cause of action has accrued. To the extent the premises are owned and/or operated by any agency of the United States Federal Government, determination of any substantive issue of law shall be according to the United States Federal common law of Government contracts as enunciated and applied by Federal judicial bodies and boards of contract appeals of the Federal Government. This Agreement contains all of the agreements, representations and understandings of the parties and supersedes all previous understandings, commitments or agreements, oral or written, related to the Services. No documents shall be incorporated herein by reference except to the extent Company is a signatory thereon. If any term or condition of this Agreement is invalid, illegal or incapable of being enforced by any rule of law, all other terms and conditions of this Agreement will nevertheless remain in full force and effect as long as the economic or legal substance of the transaction contemplated hereby is not affected in a manner adverse to any party hereto. Customer may not assign, transfer, or convey this Agreement, or any part hereof, without the written consent of Company. Subject to the foregoing, this Agreement shall bind and inure to the benefit of the parties hereto and their permitted successors and assigns. This Agreement may be executed in several counterparts, each of which when executed shall be deemed to be an original, but all together shall constitute but one and the same Agreement. A fully executed facsimile copy hereof or the several counterparts shall suffice as an original. No modifications, additions or changes may be made to this Agreement except in a writing signed by Company. No failure or delay by the Company in enforcing any right or exercising any remedy under this Agreement shall be deemed to be a waiver by the Company of any right or remedy. 20. Equal Employment Opportunity/Affirmative Action Clause. Company is a United States federal contractor that complies fully with Executive Order 11246, as amended, and the applicable regulations contained in 41 C.F.R. Parts 60-1 through 60-60, 29 U.S.C. Section 793 and the applicable regulations contained in 41 C.F.R. Part 60-741; and 38 U.S.C. Section 4212 and the applicable regulations contained in 41 C.F.R. Part 60-250; and Executive Order 13496 and Section 29 CFR 471, appendix A to subpart A, regarding the notice of employee rights in the United States and with Canadian Charter of Rights and Freedoms Schedule B to the Canada Act 1982 (U.K.) 1982, c. 11 and applicable Provincial Human Rights Codes and employment law in Canada. 21. U.S. Government Contracts. The following provision applies only to direct sales by Company to the US Government. The Parties acknowledge that all items or services ordered and delivered under this Agreement / Purchase Order are Commercial Items as defined under Part 12 of the Federal Acquisition Regulation (FAR). In particular, Company agrees to be bound only by those Federal contracting clauses that apply to “commercial” suppliers and that are contained in FAR 52.212-5(e)(1). Company complies with 52.219-8 or 52.219-9 in its service and installation contracting business. The following provision applies only to indirect sales by Company to the US Government. As a Commercial Item Subcontractor, Company accepts only the following mandatory flow down provisions: 52.219-8; 52.222-26; 52.222-35; 52.222-36; 52.222-39; 52.247-64. If the Services are in connection with a U.S. government contract, Customer agrees and hereby certifies that it has provided and will provide current, accurate, and complete information, representations and certifications to all government officials, including but not limited to the contracting officer and officials of the Small Business Administration, on all matters related to the prime contract, including but not limited to all aspects of its ownership, eligibility, and performance. Anything herein notwithstanding, Company will have no obligations to Customer unless and until Customer provides Company with a true, correct and complete executed copy of the prime contract. Upon request, Customer will provide copies to Company of all requested written communications with any government official related to the prime contract prior to or concurrent with the execution thereof, including but not limited to any communications related to contractor's Customer's ownership, eligibility or performance of the prime contract. Customer will obtain written authorization and approval from Company prior to providing any government official any information about Company's performance of the Services that are the subject of this offer or agreement, other than the Proposal or this Agreement. 22. Limited Waiver of Sovereign Immunity. If Customer is an Indian tribe (in the U.S.) or a First Nation or Band Council (in Canada), Customer, whether acting in its capacity as a government, governmental entity, a duly organized corporate entity or otherwise, for itself and for its agents, successors, and assigns: (1) hereby provides this limited waiver of its sovereign immunity as to any damages, claims, lawsuit, or cause of action (herein “Action”) brought against Customer by Company and arising or alleged to arise out of the furnishing by Company of any product or service under this Agreement, whether such Action is based in contract, tort, strict liability, civil liability or any other legal theory; (2) agrees that jurisdiction and venue for any such Action shall be proper and valid (a) if Customer is in the U.S., in any state or United States court located in the state in which Company is performing this Agreement or (b) if Customer is in Canada, in the superior court of the province or territory in which the work was performed; (3) expressly consents to such Action, and waives any objection to jurisdiction or venue; (4) waives any requirement of exhaustion of tribal court or administrative remedies for any Action arising out of or related to this Agreement; and (5) expressly acknowledges and agrees that Company is not subject to the jurisdiction of Customer’s tribal court or any similar tribal forum, that Customer will not bring any action against Company in tribal court, and that Customer will not avail itself of any ruling or direction of the tribal court permitting or directing it to suspend its payment or other obligations under this Agreement. The individual signing on behalf of Customer warrants and represents that such individual is duly authorized to provide this waiver and enter into this Agreement and that this Agreement constitutes the valid and legally binding obligation of Customer, enforceable in accordance with its terms. 1-10.48 (0720) Supersedes 1-10.48 (0919) TRANE’S SAFETY STANDARD Trane is committed to providing a safe work environment for all employees and to preventing accidents in its business operations. To accomplish our objectives Trane has instituted safety programs, procedures and training that incorporate a progressive approach to injury prevention. PROVEN SAFETY SUCCESS Trane’s safety culture in North America is unparalleled in the building services industry and has demonstrated proven results via continuous reduction of injury rates. TRANE INJURY RATES V. INDUSTRY COMPETITORS Since 2003 the US Bureau of Labor Statistics records reflect Trane’s Total Recordable Rate (TRIR) and Days away from work (DAFW) rate have been significantly lower than HVAC repair and maintenance contractors and Specialty Trade contractors (construction).Trane’s safety culture in America is unparalleled in the building services industry and has demonstrated proven results via continuous reduction of injury rates. Trane’s incident (OSHA) rates are consistently 50-70% below the industry average. This outstanding safety achievement is the end result of the rigorous team oriented approach to our safety program that creates accountability and empowerment in all employees and management and fuels our institutional safety culture. This is the key to our continual improvement. SAFETY TOOLS, TRAINING & EXPERTISE Trane’s service and contracting technicians are not only among the most skilled in the industry they are also extensively trained in safe work procedures. Our technicians receive safety training, equipment, tools, procedures, and management support to identify jobsite hazards and take appropriate measures to prevent personal injuries. The resources available to Trane technicians include: ▪ Safety Training – 20 hrs per year, including classroom and web-based platforms. ▪ -Topics include, but are not limited to, Lockout/Tagout, Confined Space Entry, Hazard Communication, Respiratory Protection, Hearing Conservation, Excavations, Scaffolding, Rigging, Powered Industrial Truck operation, Ladders, Vehicle Safety, Fire Protection, PPE, Emergency Response, First Aid / CPR. ▪ Electrical Safety – NFPA 70E compliant – electrical PPE; flame-resistant clothing; training. ▪ Fall Protection – full complement of fall arrest and fall restraint equipment for each technician. ▪ Ergonomics – custom-designed for HVAC field technicians, includes training, material handling equipment and procedures. ▪ Smith System Safe Driving Program – Trane’s safety Managers are certified instructors; safety Managers train technicians; 1-800 “How’s My Driving?” stickers are located on the back of service vehicles. ▪ USDOT compliance – technicians scheduled within Material of Trade and Hours of Service limits and are fully qualified under Department of Transportation rules for driving commercial motor vehicles with GVWR >10,000 and 26,000 lbs. ▪ Refrigerant Management – Service technicians are trained to manage refrigerant in accordance with U.S. EPA rules using a sophisticated electronic tracking system developed by Trane. ▪ Empowerment - Technicians are empowered with full management support to address safety hazards as they see fit. If ever in doubt about how to do a job or task safely, the technician is required to ask a qualified person for assistance before proceeding with work. MANAGEMENT LEADERSHIP AND COMMITMENT Accident prevention is a primary responsibility of management at Trane. Trane’s safety culture is based on the following management principles: ▪ Leadership at the local level manages the local organization’s safety performance. ▪ Management is financially accountable for safety performance. ▪ Local management is actively engaged in risk reduction activities and training and manages safety performance outcomes. ▪ Management clearly communicates to all Trane employees their safety expectations and strongly enforces compliance with those expectations. ▪ Employees are held accountable when they fail to meet safety expectations. Local management and supervisory personnel at the local level are responsible for implementation of the following safety program elements: ▪ The Safety Management System developed by Trane – developed in accordance with OHSAS 18001. ▪ Audits and Inspections – Supervisors, Middle and Upper Managers must conduct field inspections. Corporate Safety conducts detailed compliance and management systems audits. ▪ Company safety compliance programs – ensure that they are fully implemented. ▪ Safety and environmental performance – tracked using a Balanced Scorecard with leading and lagging indicators and metrics. ▪ Subcontractor Qualification – implement this process to promote safety and safety plan compliance on multi-employer job sites. ▪ Six Sigma and Lean – use these productivity tools to enhance safety on job sites. ▪ Drug and Alcohol Policy – mandatory DOT required for-cause and post-accident testing after recordable injuries and property damage. ▪ Motor Vehicle Records Search – annual checking of driving records of employees driving company vehicles. JOBSITE SAFETY EQUALS CUSTOMER VALUE At Trane safety is part of our culture for every employee. What this means to our customers is fewer job site accidents and the delays and liability concerns that come along with them. What this means to our staff is greater confidence in the practices and procedures they use on the job and the pride that comes from working for one of the premier service organizations in the world. Tighter safety standards and fewer accidents can also lead to better on-time project completion and higher quality results. When you use Trane Building Services to install, maintain or upgrade your building systems you will take full advantage of our superior safety program, low incident rates and subcontractor safety management procedures. These help you manage project risk more effectively than you could using multiple contractors or even a single prime contractor with a less impressive safety record. Commission Meeting Agenda 11/17/2020 2:00 PM Amendment of RCCI Inmates' Food Service Contract Department:Richmond County Correctional Institution Department:Richmond County Correctional Institution Caption:Motion to approve amendment of the Inmates' Food Services contract with Aramark Correctional Services, LLC. Background:The City of Augusta entered into a contractual agreement with Aramark Correctional Services on November 1, 2019 to operate the Food Services at RCCI. The initial contract was one (1) year with three (3) additional one-year periods. Per Section 3(B) of the contract, the "meal prices shall be increased on each anniversary of the effective date by an amount to be mutually agreed upon". Analysis:Based on the Consumer Price Index for the projected yearly price changes, and also the mutually agreed upon changes to the menu, a (3.5%) increase of the (2020) budget is warranted. Financial Impact:(3.5%) increase of the (2020) Inmate's Food Budget is ($391,002) Alternatives: Recommendation:Approve amendment to the contract to include extension of one (1)yr term with the adjusted price plan Funds are Available in the Following Accounts: 101033211-5317110 REVIEWED AND APPROVED BY: Cover Memo Cover Memo Amendment No. 1 to the Operating Agreement THIS AMENDMENT NO. 1 (the “Amendment”), is entered into this 1st day of November, 2020 by and between Augusta, Georgia, with offices at 535 Telfair Street, Augusta, GA 30901 (the “County”), and Aramark Correctional Services, LLC, a Delaware limited liability company, having its principal place of business located at 2400 Market Street, Philadelphia, PA, 19103 (“Aramark”). WHEREAS, the County and Aramark entered into an Operating Agreement – Food Service, dated November 1, 2019 for the management of the food service operation at the Augusta- Richmond County Correctional Institution located at 2314 Tobacco Road, Augusta, GA 30906 (the “Facility”) (the “Agreement”); WHEREAS, the parties revise the menu and price per meal, as follows, NOW THEREFORE, in consideration of the foregoing and of the mutual promises in the Agreement and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as set forth below. Capitalized terms used but not defined in this Amendment have the meanings ascribed to such terms in the Agreement. 1. Term: Pursuant to Section 6 of the Agreement, the parties agree to extend the Term by one (1) year, effective as of November 1, 2020 through October 31, 2021. 2. Price Adjustment: In accordance with Section 3.B to the Agreement, the parties agree that the price per meal charged to County by Aramark shall be changed as set forth in Attachment A hereto as a result of changes in the July 2020 Consumer Price Index. This price shall be effective from November 1, 2020 through October 31, 2021 and shall supersede in all respects the price per meal set forth in Attachment A of the Agreement or in any other prior agreements between the parties. 3. Except as specifically set forth herein, all other terms and provisions of the Agreement shall remain unaffected by this Amendment and continue in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by the duly authorized representatives the day and year first written above. Aramark Correctional Services, LLC Augusta, Georgia _________________________________ ________________________________ Mark R. Adams Vice President, Finance ATTACHMENT A Augusta-Richmond County, GA Effective November 1, 2020 through October 31, 2021 Population Range Price per Meal* 195-215 $1.655 215-225 $1.589 225-230 $1.567 *The price for operation of the kitchen is based on a “Price Per Meal” per inmate multiplied by the number of meals served. Price structure may be based on a sliding scale depending on the current population range. EXHIBIT 1 Augusta, GA Menu, Effective as of August 17, 2020 [See attached Menu] Commission Meeting Agenda 11/17/2020 2:00 PM Augusta-Richmond County Local Emergency Operations Plan Department:Augusta Fire Department / EMA Department:Augusta Fire Department / EMA Caption:Motion to approve the update to the Augusta-Richmond County Local Emergency Operations Plan and authorize the Mayor to sign the plan. (Deferred from the November 4th meeting) Background:GEMA requires the Local Emergency Operations Plan (LEOP) renewal every 4 years. In 2019, GEMA created a new template for all municipalities to use to standardize the LEOP across Georgia. The attached plan is the template from GEMA with county specific information entered. The Emergency Management Ordinance, approved by Commission on January 21, 2020, guides the language of the LEOP. We are required to have an approved and executed LEOP in order to receive disaster assistance from GEMA and FEMA. Analysis:N/A Financial Impact:None for this plan. It will affect future disaster assistance if not approved. Alternatives:None. Recommendation:Approve the LEOP and authorize the Mayor to sign the plan. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo OCTOBER 2020 Local Emergency Operations Plan Augusta-Richmond County ii This Page Intentionally Left Blank This Page Intentionally Left Blank This Page Intentionally Left Blank iii Promulgation Statement HARDIE DAVIS, JR. MAYOR AUGUSTA-RICHMOND COUNTY AUGUSTA, GA AUGUSTA-RICHMOND COUNTY EMERGENCY OPERATIONS PLAN (EOP) PROMULGATION The primary role of government is to provide for the welfare of its citizens. The welfare and safety of citizens is never more threatened than during disasters. The goal of emergency management is to ensure that mitigation, preparedness, response, and recovery actions exist so that public welfare and safety is preserved. The Augusta-Richmond County Emergency Operations Plan provides a comprehensive framework for County-wide emergency management. It addresses the roles and responsibilities of government organizations and provides a link to local, State, Federal, and private organizations and resources that may be activated to address disasters and emergencies in Augusta-Richmond County. The Augusta-Richmond County Emergency Operations Plan ensures consistency with current policy guidance and describes the interrelationship with other levels of government. The plan will continue to evolve, responding to lessons learned from actual disaster and emergency experiences, ongoing planning efforts, training and exercise activities, and Federal guidance. Therefore, in recognition of the emergency management responsibilities of Augusta- Richmond County government and with the authority vested in me as the Mayor of Augusta, GA, I hereby promulgate the Augusta-Richmond County Emergency Operations Plan. ____________________________________ Hardie Davis, Jr. Mayor, Augusta, GA iv Approval and Implementation This plan supersedes the Augusta-Richmond County Emergency Operation Plan (EOP) dated October 18, 2016, and is valid for a period of four years from the date signed, unless a revision is required sooner by the undersigned. This EOP describes the management and coordination of resources and personnel during periods of major emergency. This comprehensive local emergency operations plan is developed to ensure mitigation and preparedness, appropriate response and timely recovery from natural and man-made hazards which may affect residents of Augusta-Richmond County. This plan is also intended to clarify expectation for an effective response by local officials in support of first responders in the field which can save lives, protect property and more quickly restore essential services. This EOP was developed by Augusta Fire/EMA, in conjunction with other local agencies, non-governmental organizations, and private sector partners and is aligned with the National Response Framework, the National Disaster Recovery Framework, and guidance from the Georgia Emergency Operations Plan. It was also developed with lessons learned from previous disasters and emergencies that have threatened Augusta-Richmond County, as well as exercises and training events. The Augusta-Richmond County Emergency Operations Plan delegates the Mayor’s authority to specific individuals in the event that he or she is unavailable. The chain of succession in a major emergency or disaster is as follows: a. Mayor Pro Tem b. Emergency Management Agency (EMA) Director c. Deputy EMA Director __________________ Date ____________________________________ Hardie Davis, Jr. Mayor, Augusta, GA v Signature Page Hardie Davis, Jr, Mayor Lena Bonner, Clerk of Commission Augusta, GA Christopher E. James, Fire Chief/EMA Director Augusta-Richmond County, GA vi Record of Changes Change # Date Part Affected Date Posted Who Posted vii Record of Distribution Plan # Office/Department Representative Signature 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 viii Table of Contents Promulgation Statement .................................................................................................. iii Approval and Implementation ..........................................................................................iv Signature Page ............................................................................................................... v Record of Changes .........................................................................................................vi Record of Distribution ..................................................................................................... vii Table of Contents .......................................................................................................... viii Purpose, Scope, Situation, and Assumptions ........................................................... 1 1.1 Purpose ............................................................................................................... 1 1.2 Scope ................................................................................................................... 1 1.3 Situation Overview ............................................................................................... 3 Characteristics ............................................................................................. 3 Hazard Profile .............................................................................................. 5 Planning Assumptions ............................................................................... 10 Concept of Operations ............................................................................................ 12 2.1 General .............................................................................................................. 12 2.2 Goals and Objectives ......................................................................................... 13 Goals ......................................................................................................... 13 Objectives .................................................................................................. 13 National Incident Management System and the Incident Command System ........................................................................................................................... 13 2.3 Emergency Operations Center (EOC) Operating Conditions and Activation ..... 14 EOC Operating Levels ............................................................................... 14 Field Operations ........................................................................................ 14 Activation of the Emergency Operations Plan (EOP) ................................ 14 Emergency Operations Center (EOC) Operations ..................................... 15 Coordinating Local, State and Federal Operations .................................... 20 County/Local Logistical Staging Area (LSAs) ............................................ 20 Phases of Emergency Management and Corresponding Actions .............. 21 Public Information ...................................................................................... 21 Alert and Notification ................................................................................. 22 Warning ................................................................................................... 23 Evacuation ............................................................................................... 23 ix Request for Assistance ............................................................................ 23 Organization and Assignment of Responsibilities ................................................... 24 3.1 General .............................................................................................................. 24 3.2 Organization....................................................................................................... 24 3.3 Assignment of Responsibilities .......................................................................... 24 Chief Elected Officials................................................................................ 24 Emergency Support Functions (ESFs) ...................................................... 25 State Government Department and Agencies ........................................... 30 Private Sector Organizations ..................................................................... 30 Non-Governmental and Volunteer Agencies ............................................. 31 Citizen Involvement ................................................................................... 32 Continuity of Government (COG)/Continuity of Operations Plan (COOP) ............... 33 4.1 Succession of Command for Local Government ................................................ 33 4.2 Mission Essential Positions ................................................................................ 33 4.3 Mission Essential Functions and Processes ...................................................... 34 Mission Essential Functions ...................................................................... 34 Mission Essential Processes ..................................................................... 35 4.4 Relocation of Government ................................................................................. 35 Alternate Facilities ..................................................................................... 35 Logistics Support ....................................................................................... 36 Resources Requirements .......................................................................... 36 4.5 Vital Records and Data Management ................................................................ 36 Communications ........................................................................................ 36 Information Technology ............................................................................. 37 Public Information ..................................................................................... 37 Finance and Administration Section ......................................................... 37 Vital Records (Safeguards) ........................................................................ 37 Direction, Control, and Coordination ....................................................................... 39 5.1 Authority to Initiate Actions ................................................................................ 39 5.2 Command Responsibility for Specific Actions .................................................... 39 General Guidance of Emergency Operations ............................................ 39 Direction of Response ............................................................................... 40 Information Collection and Dissemination ............................................................... 40 x Communications...................................................................................................... 40 Administration, Finance, and Logistics .................................................................... 41 8.1 Appointment of Officials ..................................................................................... 41 8.2 Administration .................................................................................................... 41 8.3 Finance .............................................................................................................. 41 8.4 Logistics ............................................................................................................. 41 8.5 Local Agreements and Understandings ............................................................. 41 8.6 Additional Policies .............................................................................................. 42 Plan Development and Maintenance ....................................................................... 42 9.1 Development ...................................................................................................... 42 9.2 Maintenance ...................................................................................................... 42 Requirements ............................................................................................ 42 Review and Update ................................................................................... 43 Authorities and References ................................................................................... 43 10.1 Legal Authority ................................................................................................. 43 Federal .................................................................................................... 43 State ........................................................................................................ 44 Local ........................................................................................................ 44 10.2 References....................................................................................................... 44 Federal .................................................................................................... 44 State ........................................................................................................ 44 Local ........................................................................................................ 44 1 Purpose, Scope, Situation, and Assumptions 1.1 Purpose The Augusta-Richmond County Emergency Operations Plan (EOP) is based on the hazards as listed in the Hazard Identification and Risk Assessment Plan which includes all natural, human-caused, and technological hazards that can be reasonably presumed to occur within the geographical boundaries of the Augusta-Richmond County. The EOP clarifies the actions taken for an effective response and describes the integration of the processes and procedures detailed in the National Response Framework (NRF), National Disaster Recovery Framework, as well as serving as a guide for all municipal Emergency Operations Plans. The Augusta-Richmond County EOP supports the five major mission areas set forth in the National Preparedness Goals; Prevention, Protection, Mitigation, Response, and Recovery. It supports the mission of protecting life and property against manmade and natural disasters by directing the county’s efforts and restoring essential utilities and services at all levels of government through effective planning, preparation, response, and mitigation. The EOP incorporates best practices and procedures from various incident management disciplines - homeland security, emergency management, law enforcement, firefighting, hazardous materials response, public works, public health, emergency medical services, and responder and recovery worker health and safety - and integrates them into a unified coordinating structure. The EOP provides the framework for interaction with other county and municipal governments, the private sector, and NGOs in the context of incident prevention, preparedness, response, and recovery activities. It describes capabilities and resources and establishes responsibilities, operational processes, and protocols to help protect from natural and manmade hazards, save lives, protect public health, safety, property, and the environment, and reduce adverse psychological consequences and disruptions. Finally, the EOP serves as the foundation for the development of detailed supplemental plans and procedures to effectively and efficiently implement incident management activities and assistance in the context of specific types of incidents. The EOP defines the actions and roles necessary to provide a coordinated response and provides a general concept of potential emergency assignments before, during, and following emergency situations to Cities, Departments and Agencies within Augusta- Richmond County. It also provides for the systematic integration of emergency resources when activated for emergency situations and does not replace non- emergency operations plans or procedures. 1.2 Scope Disasters or emergencies are high-impact events that require a coordinated and effective response by an appropriate combination of county, municipal, private-sector, and nongovernmental entities in order to save lives, minimize damage, and provide the basis for long-term community recovery and mitigation activities. 2 The EOP addresses the hazards and threats extracted from the Augusta-Richmond County Hazard, Identification and Risk Assessment (HIRA) and the Augusta-Richmond County Hazard Mitigation Strategy. The EOP introduces the fundamentals of mitigation and long term recovery but is not the primary document for these activities. It also references activities occurring in all phases of the emergency management cycle. However, the primary focus of this document remains an operational plan which describes the basic strategies, assumptions, operational goals and objectives in coordinating and mobilizing resources to support emergency management response and recovery activities. The EOP applies to all participating departments and agencies of the jurisdictions contained within the geographical boundary of Augusta-Richmond County and distinguishes between incidents that require County coordination, termed disasters or emergencies, and the majority of incidents that are handled by responsible jurisdictions or agencies through other established authorities and existing plans. Key Concepts Key concepts that are reflected throughout the EOP are: 1. Systematic and coordinated incident management, including protocols for: a. Coordinated action; b. Alert and notification; c. Mobilization of County resources to augment existing municipal capabilities; d. Operating under differing threats or threat levels; and e. Integration of crisis and consequence management functions. 2. Proactive notification and deployment of resources in anticipation of or in response to catastrophic events in coordination and collaboration with municipal governments and private entities when possible. 3. Organizing interagency efforts to minimize damage, restore impacted areas to pre- incident conditions if feasible, and/or implement programs to mitigate vulnerability to future events. 4. Coordinating worker safety and health, private-sector involvement, and other activities that are common to the majority of incidents (see Incident Specific Annexes). 5. Organizing ESFs to facilitate the delivery of critical resources, assets, and assistance. Departments and agencies are assigned to lead or support ESFs based on authorities, resources, and capabilities. 6. Providing mechanisms for vertical and horizontal coordination, communications, and information sharing in response to threats or incidents. These mechanisms facilitate coordination among municipal entities and the County Government, as well as between the public and private sectors. 7. Facilitating support to County departments and agencies acting under the requesting 3 department or agency’s own authorities. 8. Developing detailed supplemental operations, tactical, and hazard-specific contingency plans and procedures. 9. Providing the basis for coordination of interdepartmental and municipal planning, training, exercising, assessment, coordination, and information exchange. This EOP consists of five components, which outlines the State Emergency Management Program. These components include:  Base Plan  Emergency Support Function Annexes (or Agency/Department/Organization Function Annexes)  Support Annexes (may include Continuity of Government/Operations, Warning, Population Protection, Financial Management, Mutual Aid/Multijurisdictional Coordination, Private Sector Coordination, Volunteer and Donations Management, Worker Safety and Health, Prevention and Protection, and Communications.)  Incident/Threat Specific Annexes (Weather related, Earthquake, Tornado, Flood/Dam Failure, HAZMAT, Epidemic, Terrorism, Active Shooter, etc.)  Companion Documents (Hazard Identification and Risk Assessments, Hazard Mitigation Plans), Plan Appendices & Standard Operating Guides Each of these components are made up of various plans, guides and documents that collectively describe how the County plans for, responds to and recovers from natural and human caused disasters. The five components are published separately but reviewed collectively to ensure seamless integration. The EOP is intended to capture and reflect the cooperative spirit of all senior elected and appointed leaders and their organizations to partner in a comprehensive emergency management program to protect the lives and property of all Augusta- Richmond County residents and visitors. 1.3 Situation Overview Characteristics 1.3.1.1 Location Augusta-Richmond County includes City of Blythe and City of Hephzibah. 1.3.1.2 Geographic Augusta, GA is the second largest city in the state. Augusta-Richmond County is a consolidated city-county government. Augusta-Richmond County is bordered east by the Savannah River. The City of Blythe and the City of Hephzibah are located in the south end of the Richmond County along the border of Burke County. Richmond County also includes Fort Gordon. This plan does not cover Fort Gordon. A map illustrating the areas covered by the plan is shown as follows. 4 1.3.1.3 Demographic Augusta-Richmond County has a population of 202,518 residents as of July 1, 2019. Daytime population in Augusta-Richmond County exceeds 240,000 due to large commercial and industrial areas in the southern and eastern portion of the jurisdiction. The jurisdiction is also a popular because of the Masters Golf Tournament, attracting a large number of tourists each year. 1.3.1.4 Designated Areas of Interest 1. Augusta National Golf Club during April. Over 100,000 people visit Augusta for the Masters Golf Tournament. 2. The Riverwalk/Levy area downtown. 3. The Phinizy Swamp Nature Trail. 4. Fort Gordon Army Installation. 1.3.1.5 Special Events 1. In April, The Masters Golf Tournament brings over 100,000 people to Augusta. 2. In September, Augusta hosts the largest half Ironman in the United States with an estimated 8,000 people visiting for the race. 3. In September, Augusta hosts the Arts in the Heart event in downtown Augusta. The event brings approximately 80,000 to the area. 4. In January, the Augusta Cutting Horse Futurity bring 6,000 people to Augusta. 5. In October, the Westobou Festival brings 13,000 people to the area. 6. In July, the Nike Peach Jam is held in North Augusta, SC. Although the event across the Savannah River, 85-95% of the attendees stay in Augusta. This is estimated to be 9,954 people. 7. In February, the Augusta University Half Marathon brings around 2,000 participants 5 to Augusta. 8. In August, the Armed Forces Communication and Electronics Association conference brings 4,500 attendees. 1.3.1.6 Economic Base and Infrastructure Augusta-Richmond County is located in east central Georgia, approximately 150 miles east of Atlanta on Interstate 20. In 1996, the City of Augusta consolidated with Richmond County to form Augusta-Richmond County. The cities of Blythe and Hephzibah are separate municipalities chartered by the State of Georgia. Additionally, Fort Gordon occupies a large section of the southwest part of the county. Augusta serves as the center of a growing metropolitan region of 520,700 people in east central Georgia and west central South Carolina, known as the Central Savannah River Area (CSRA). Augusta strives to support economic development by seeking new industry and trade, facilitating expansion and retention of existing businesses, and making special efforts in distressed business districts. Augusta-Richmond County has a diversified economy. Employment is highest in the service, retail trade, and manufacturing sectors. Manufacturing facilities in the city produce textiles, paper products, chemicals, transportation equipment, and food products. Retail trade establishments are located in the downtown area, in shopping centers on major roads, and on individual sites and provide for the daily needs of area residents. In recent years, Augusta has seen increasing number of film and television industries using Augusta locations. According to the 2014 to 2018 American Community Survey 5-year estimates, in 2018, Augusta-Richmond County had an average annual employment of 90,180 and an average unemployment rate of 10.3 percent (compared to 6.4 percent for the state). In 2018, the average annual median household income in Augusta-Richmond County was $40,644 compared to $55,679 in the state of Georgia. Hazard Profile The following hazards are identified in the 2017 Hazard Mitigation Plan:  Natural o Drought o Earthquake o Extreme Heat o Flooding o Hail o Hurricane/Tropical Storm o Infectious Disease o Lightning o Severe Winter Storm o Solar Flare/ EMP o Tornado 6 o Windstorm/Thunderstorm o Wildfire  Technological/ Man-Made o Chemical Hazard o Cyberterrorism o Dam/Levee Failure o Nuclear Power Plant Incident o Terrorism o Utility Failure 1.3.2.1 Potential Hazards Augusta-Richmond County is subjected to the effects of many disasters, varying widely in type and magnitude from local communities to statewide in scope. Table 1: Hazard Identification and Grouping Natural Hazards Severe Weather  Thunderstorms  High Winds  Lightning  Hail  Tornado Severe Winter Weather  Snow  Extreme Cold  Ice  Blizzard  Freezing Rain  Sleet Tropical Cyclone  Storm Surge  High Winds  Heavy Rainfall  Tornado Infectious Disease  Infectious Diseases  Food Borne Diseases  Agricultural Disease Outbreak  Novel Disease Outbreak Drought Wildfire  Extreme Heat  Wildfires  Smoke  Water Shortage Inland Flooding  River Flooding  Flash Flooding  Urban Flooding Geologic Hazard  Sinkholes  Earthquake Human Caused Hazards Cybersecurity Attack  Hacking/Phishing  Infrastructure Disruptions  Ransomware/Malware Attacks  Network Intrusion/Disruption Transportation Active Shooter  Explosives/Improvised Explosive Devices  Vehicle Ramming  Sniper Attack  Hostage Taking Radiological Release  Radiological Release Technical  Radiological Release Hostile 7 Hazardous Material Release  Transportation-Related  Storage-Related, Spills, and Leaks Technological Hazards Dam Failure  Downstream Flooding  Erosion  Property Damage  Environmental Damage  Transportation Disruption  Infrastructure Disruption Infrastructure Failure  Communications  Transportation  Energy  Public Works Table 2: Hazard Identification Process Hazard of Concern How and Why hazard was Identified Severe Weather  Thunderstorms  High Winds  Lightning  Hail  Tornado  29 out of 42 declared disaster events in Georgia were Severe Weather events  NCDC reports 10 tornado events in Augusta-Richmond County since 1950. These events resulted in 26 injuries and $16.4 million (2016 dollars) in property damage with the most severe being an EF3.  NCDC reports 182 thunderstorm/high wind events in Augusta- Richmond County since 1950. These events have resulted in 1 death, 36 injuries, and $4.0 million (2016 dollars) in property damage. Inland Flooding  Rivers  Flash  Urban  NCDC reports that Augusta-Richmond County has been affe3cted by 24 flood events since 1996. In total, these events caused nearly $1 million (2016 dollars) in property damage.  Two of the county’s Presidential Disaster Declarations were flood-related.  18.7% of Augusta-Richmond County is located in an identified floodplain (100- or 500-year).  All jurisdictions in the county participate in the NFIP and Augusta-Richmond County also participates in the CRS. Tropical Cyclone  Storm surge  High Winds  Heavy Rain fall  Tornado  The Atlantic and Gulf regions are most prone to landfall by hurricanes and tropical storms.  NOAA historical records indicate 74 storm tracks have come within 75 miles of Augusta-Richmond County since 1850.  The 50-year return period peak gust for hurricane and tropical storm events in Augusta-Richmond County is around 68 mph.  Augusta-Richmond County is a large shelter hub for coastal evacuations. 8 Severe Winter Weather  Snow  Ice  Freezing Rain  Review of historical disaster declarations and National Weather Service (NWS) National Climatic Data Center’s (NCDC) Storm Events Database  Four (4) out of 42 declared disaster events in Georgia were winter weather related events  NCDC reports that Augusta-Richmond County has been affected by at least 8 snow and ice events since 1996.  One of the county’s disaster declarations (2014) was directly related to winter storm events. Drought Wildfire  Extreme Heat  Wildfires  Review of historical disaster declarations, NWS NCDC Storm Events Database, U.S. Drought Monitor and Drought Impact Reporter  The entire State of Georgia is subject to the effects of drought.  There are reports of severe exceptional drought conditions in 9 of the last 17 years in Augusta-Richmond County, according to the U.S. Drought Monitor. Geologic Hazards  Sinkholes  Earthquake  Earthquakes have occurred in and around the State of Georgia in the past. The state is affected by the Charleston and Eastern Tennessee seismic zones, and the former has generated a magnitude 8.0 earthquake in the last 200 years.  24 events are known to have occurred in the county according to the National Centers for Environmental Information. The greatest MMI reported was a VIII.  According to the USGS seismic hazard maps, the peak ground acceleration (PGA) with a 2% probability of exceedance in the 50 years for Augusta-Richmond County is approximately 8 to 14%g. FEMA recommends that earthquakes be further evaluated for mitigation purposes in areas with a PGA of 3%g or more. Infectious Diseases:  Infectious Diseases  Food Borne Diseases  Agricultural Disease Outbreaks  Novel Disease Outbreaks  Numerous bodies of water located in Augusta-Richmond County that assist with the breeding of mosquitos and other waterborne pathogens.  Public health emergencies are often unpredictable and can ramp up quickly depending on how quickly they are recognized. These threats will potentially impact the county in the future. Cybersecurity Attack  Hacking/Phishing  Infrastructure Disruptions  Ransomware/ Malware Attacks  Network Intrusion/ Disruption  Transportation  Most of Augusta-Richmond County’s critical infrastructure is linked to some technology-based platform, which is a key vector of attack in a cybersecurity incident.  Augusta-Richmond County has the Cyber Command at Fort Gordon.  Cyberterrorism is a threat that can occur without regard to specific location, so it was evaluated in this plan. Active Shooter  Explosives/Improvised Explosive Devices  Vehicle Ramming  Sniper Attack  Hostage Taking  Terrorist attacks can occur anywhere  There are several high profile targets in the area that caused the Planning Team to determine that the hazard should be evaluated further. 9 Radiological Release (Technical, Hostile)  Individuals (Physical and Psychological Health)  Property  Environment  Infrastructure  Agriculture  Zoological  Economy  The southeastern corner of Augusta-Richmond County is within 10 miles of the Vogtle Nuclear Power Plant.  Augusta-Richmond County is within the 50-mile Ingestion Pathway Zone of the Vogtle Nuclear Power Plant.  A nuclear accident is unlikely to occur, but could cause severe damage in the event of a major incident. Hazardous Material Release  Injury  Loss of life  Property damage  Environmental damage  Cities, counties, and towns where hazardous materials fabrication, processing, and storage sites are located, and those where hazardous waste treatment, storage or disposal facilities operate are at risk for hazardous materials events.  29 TRI facilities are located in Augusta-Richmond County.  21 of the 339 PHMSA-reported HazMat incidents in the county were classified as “serious” incidents. In total, these incidents have resulted in 27 injuries, and over $700,000 (2016 dollars) in property damages. Dam Failure  Downstream Flooding  Erosion  Property Damage  Environmental Damage  Transportation Disruption  Infrastructure Disruption  Georgia has 4489 Dams  In Georgia all major rivers are dammed at least once  Of the 27 dams in Augusta-Richmond County reported by the Georgia Safe Dams Program, 6 are high hazard (high hazard is defined as “where failure or mis-operation will probably cause loss of human life”). Infrastructure Failure  Communications  Transportation  Energy  Water Wastewater  Augusta-Richmond County is home to numerous pieces of critical infrastructure across all identified sectors.  Utility failure occur frequently in the county, especially during winter storms or high wind events. These will continue to impact the county going forward. 1.3.2.2 Vulnerability Assessment Vulnerability includes all populations and assets (environmental, economic, and critical facilities) that may be at risk from natural, human-caused, and technological hazards. Vulnerability analysis measures the level of assets, populations, or resources within a given region, city, or town. The vulnerability is a function of the built environment, local economy, demographics, and environmental uses of a given region. The damage and/or destruction of any of Augusta-Richmond County’s six (6) critical lifeline sectors (Communications, Emergency Services, Energy, Information Technology, Transportation Systems, and Water/Wastewater Systems) represents enormous economic, social, and general functional costs to a community, while also impeding emergency response and recovery activities. A nonfunctional road can have major implications for a community: general loss of productivity; disruption of physical access preventing residents from getting to work or other daily activities; prevention of emergency vehicles from reaching destinations; associated health and safety implications; and potential access difficulties causing the disruption of important lifeline supplies, such as food and other deliveries to the 10 community. Damaged or destroyed utility lines and facilities, including electricity, computer and satellite links, gas, sewer, and water services can cripple a region after a disaster. Power lines are often badly damaged or destroyed, resulting in the loss of power for days, weeks, or even months. This is particularly critical considering modern societies’ dependence on electricity. In addition to basic modern household appliances being affected, public water supplies, and water treatment and sewage facilities can also be impacted. Electric pumps cannot pump drinking water into an area without power, and even if they could, the water delivery system could be breached in several areas. The loss of level elevated water tanks also results in a lack of safe drinking water. Even disaster victims who do get water may have to boil it to eliminate waterborne pathogens introduced to the supply in breached areas. Although not a complete representation of all the possible types of facilities, this dataset is a good representation of critical facilities in Augusta-Richmond County. Table 3: Types of Facilities Jurisdiction Owned Holdings: 13,464 Interstate roads within Jurisdiction (in miles) 75 State Maintained Roads (in miles) 300 County Maintained Roads (in miles) 1200 Bridges 52 Law Enforcement Agencies: 5 Fire Stations: 15 Hospitals: 2 Dispatch Centers 5 First Responder’s Communication Towers 20 TV Digital Station Transmitters 2 AM Transmission Towers 2 FM Transmission Towers 4 Cellular Towers 10 City Halls: 13 Housing Units 300,000 Mobile Homes 75,000 Airports: 2 Dams: 25 Fishing and Boating Access/Marinas: 30 Power Transmission Lines (in miles) 1000 Power Distribution Lines (in miles) 2000 Power Substations 50 Water/Wastewater Stations 15 Natural Gas Lines (in miles) 1000 Planning Assumptions 1. A disaster may occur within Augusta-Richmond County with little or no warning and may escalate more rapidly than Augusta-Richmond County can handle. 2. Incidents are typically managed at the lowest possible organizational and 11 jurisdictional level. Initial actions to mitigate the effects of emergency situations or potential disaster conditions will be conducted as soon as possible by the local government. 3. During a State of Emergency, the EMA Director, as the individual responsible for carrying out Augusta-Richmond County’s emergency management programs, has command and control authority over all operational areas necessary to help Augusta- Richmond County respond to, recover from, and mitigate against natural and manmade emergencies. 4. It is assumed that any of the disaster contingencies could individually, or in combination, cause a grave emergency situation within Augusta-Richmond County. It is also assumed that these contingencies will vary in scope and intensity, from an area in which the devastation is isolated and limited to one that is wide-ranging and extremely devastated. For this reason, planning efforts are made as general as possible so that great latitude is available in their application, considering they could occur in several locations simultaneously. 5. Agencies/departments/offices assigned responsibilities in the EOP develop and maintain necessary plans, standard operating procedures, mutual aid agreements and model contracts to successfully accomplish the mission. 6. Agencies are prepared to fulfill assigned responsibilities from the EOP, supporting plans and joint operational or area plans. 7. Mutual Aid to the affected jurisdiction by response organizations from another jurisdiction is expected to supplement the efforts of the affected jurisdiction in an efficient, effective, and coordinated response when the County officials determine their own resources to be insufficient. 8. Federal and State disaster assistance, when provided, will supplement, not substitute, relief provided by local jurisdictions. 9. It is the responsibility of elected officials and designated responders under this plan to save lives, protect property, relieve human suffering, sustain survivors, repair essential facilities, restore services, and protect the environment. 10. Effective prediction and warning systems have been established that make it possible to anticipate certain disaster situations that may occur throughout the jurisdiction or the general area beyond the jurisdiction’s boundaries. 11. When an emergency exceeds Augusta-Richmond County resource and response capabilities, the local government will request assistance from neighboring jurisdictions and may elevate requests for assistance to Georgia Emergency Management and Homeland Security Agency (GEMA/HS) if needed. 12. When a jurisdiction receives a request to assist another jurisdiction, reasonable actions will be taken to provide the assistance as requested. This includes all agencies, departments and offices in support of this EOP as well as any neighboring jurisdictions. 13. Incidents, including large scale emergencies or events, require full coordination of operations and resources, and may: 12 a. Require significant information sharing across multiple jurisdictions and between the public and private sectors; b. Involve single or multiple jurisdictions and/or geographic areas; c. Have significant local and/or statewide impact and may require significant inter- governmental coordination; d. Involve multiple, highly varied hazards or threats on a local, regional, statewide or national scale; e. Result in mass casualties, displaced persons, property loss, environmental damage and disruption of the economy and normal life support systems, essential public services and basic infrastructure; f. Require resources to assist individuals with access and functional needs; g. Impact critical infrastructures across multiple sectors; h. Exceed the capabilities of local agencies, Non-Government Organizations (NGOs) and Private Sector Partners (PSPs) (to include private sector infrastructure owners and operators); i. Attract a sizeable influx of public, private, and voluntary resources; including independent and spontaneous volunteers; j. Require short-notice asset coordination and response; and k. Require prolonged incident management operations and support activities for long-term community recovery and mitigation. 14. Factors influencing the need for state involvement in response and recovery may include, but are not limited to: a. Severity and magnitude of the incident. b. Local needs exceeding available resources. c. Incident type or location. d. Protection of public health, welfare or the environment. e. Economic ability of the jurisdiction and/or affected localities to recover from the incident. Concept of Operations 2.1 General Communications is maintained between affected jurisdictions and GEMA/HS Area Emergency Management and/or Homeland Security Field Coordinators. GEMA/HS personnel may respond to the jurisdiction to facilitate ongoing information exchange. The Mayor, or designee, may declare local states of emergency and request State assistance. All requests for State assistance should be entered into WebEOC and coordinated with the assigned Area Field Coordinator to the State Operations Center 13 (SOC). County EOCs will serve as clearinghouses for response and recovery operations and for deployment of resources within the counties, including cities within the counties. This plan is based on three organizational levels of emergency management: local, state, and federal. Each level works together to provide a delivery system to meet the needs of the public. Emergency operations are initiated at the lowest level able to respond to the emergencies and disasters. Supporting agencies and volunteer organizations are incorporated in this plan for a whole community approach. 2.2 Goals and Objectives Goals 1. Promote all phases of emergency management and provide the community with a coordinated effort in the mitigation of, preparation for, response to, and recovery from injury, damage and suffering resulting from a localized or widespread disaster. 2. Facilitate effective use of all available resources during a disaster. 3. Maintain the quality of life for our citizens before, during and after a disaster. Objectives 1. Meet the needs of disaster victims: Save human lives; treat the injured; warn the public to avoid further casualties; evacuate all who are potentially endangered; coordinate with other agencies to shelter and care for those evacuated. 2. Protect property: Take action to prevent damage of property; provide security for property, especially in evacuated areas; prevent contamination to the environment. 3. Restore the Community: Re-establish essential utilities, transportation routes, public infrastructure and facilities as well as encourage economic activity. National Incident Management System and the Incident Command System 1. Augusta-Richmond County has adopted the National Incident Management System (NIMS) as the standard incident management structure. The Incident Command System (ICS) is the standard for on-scene emergency management throughout Augusta- Richmond County. First responders in all organizations are encouraged to implement the training, exercising and everyday use of ICS. 2. All Augusta-Richmond County emergency response agencies utilize the ICS to direct emergency response activities. The ICS provides an important framework from which all agencies can work together in the most efficient and effective manner. The EOC link to the incident scene is via an Emergency Management staff member located at the Incident Command Post. 3. If the incident affects multiple agencies and jurisdictions, a transition may occur from a single Incident Commander to a Unified Command structure. Unified Command may appoint a single spokesperson to carry out the command decisions. The remaining 14 response functions (planning, operations, logistics, and finance) will also be “unified” by the responders of the various organizations. 2.3 Emergency Operations Center (EOC) Operating Conditions and Activation EOC Operating Levels 1. Daily Activity: Minimal staff on duty for monitoring of daily activities. 2. Partial Activation: EOC leadership and selected ESFs are activated for monitoring or specific response activities. 3. Full Activation: All EOC staff are required to report for operations. Emergency situation is imminent or in progress. Field Operations 1. The EMA staff is on-call 24/7 with one person designated as the primary contact. The on-call primary EMA representative is available to respond and assist with field operations as requested through Public Safety Communications when the EOC is not activated. 2. Small-scale incidents or emergencies may be mitigated on scene, without opening the EOC. 3. As the incident complexity increases, resources must increase, requiring the Incident Command (IC) to expand the incident management organization with additional levels of supervision. The requesting agency should utilize its own departmental staff to fill the ICS command and general staff positions needed to successfully manage the incident. 4. Once an incident has escalated and all typical mission specific resources are exhausted or at the discretion of the IC, the on-call primary EM representative can be dispatched to serve in a logistical or planning role and request additional outside resources in support of the operation. 5. All EMA staff are cross-trained to fill ICS Command and General staff positions. However, due to their function, the Incident Commander and Operations Section Chief should be staffed by the lead agency. 6. If all local resources have been utilized and the on-scene command is overwhelmed due to long operational periods and /or shortage of staff, the on-call primary EM representative will contact the remaining EM staff for additional support. 7. When required or requested, a Mobile Command Post may be utilized for on-scene direction, coordination, and control. Activation of the Emergency Operations Plan (EOP) 1. The EMA Director will make a recommendation to the Mayor regarding the activation/implementation of the EOP. In the event the Mayor is not available, the EMA Director has the authority to order the activation. If the EMA Director is not available; then the EMA Deputy Director has the authority to order the activation. 15 2. When the EOP is implemented, all county, and supporting municipality, resources are available to respond to and facilitate recovery from the disaster. In the event of an emergency, personnel may be tasked to accomplish a mission outside of their normal area of responsibility. 3. Activation of the plan is also associated with the EOC Operating Level. At Elevated Activation, when there is a possibility of an emergency or disaster, the EOP may be partially or fully activated, as required. At Full Activation, when a disaster or emergency situation is imminent or in progress, the EOP activation is required. 4. The EMA will establish and maintain journals, records, and reporting capabilities in accordance with state and federal laws and regulations. Emergency Operations Center (EOC) Operations 2.3.4.1 General Anytime a disaster or emergency situation goes beyond the capability of a single jurisdiction, or requires multiple agencies or departments, the EOC may be activated. If the disaster is countywide, the EOC activation is mandatory. The EOC is an essential tool for successful response and recovery operations. With decision and policy makers located together, personnel and resources can be used efficiently. Coordination of activities will ensure that all tasks are accomplished, minimizing duplications of efforts. The EMA Director or Deputy Director will determine if the EOC needs to be activated. 2.3.4.2 Location The Augusta-Richmond County EOC is located at the Water Utilities building, 452 Walker St. Augusta, GA 30901. If an alternate EOC is needed it will be designated by the EMA Director or Deputy Director at the time of the event. The alternate EOC will be operated at Augusta Fire Administration, 3117 Deans Bridge Rd. Augusta, GA 30906. 2.3.4.3 Activation Options In the event the EOC is activated, the EMA Director or Deputy Director has options available. As all emergencies do not require full activation of the EOC, another level of activation is available. In some instances, the EOC activation process might step one level to another, while other situation might require immediate Full Activation. 1. Partial Activation occurs during small-scale incidents requiring minimal resources and personnel, but still not requiring full activation of the EOC. The EMA Director or Deputy Director will determine which ESFs are needed and the hour of operations. 2. Full Activation occurs when all ESFs are fully manned and operating 24-hours a day. This will occur during major emergencies and disasters, and will be the priority activity in the county when activated. Once the emergency or disaster necessitating the EOC activation is over, the EMA Director or Deputy Director, with the Mayor’s authorization, will determine the means of deactivation of the EOC. Some incidents will allow full and immediate closing of the EOC, while others will require a slower transition. 16 2.3.4.4 Emergency Support Functions To assure maximum response and efficient use of personnel and other resources, Emergency Support Functions (ESFs) are as indicated: Table 4: ESF Primary and Alternate Responsible Agencies ESF Function Primary Support ESF-1 Transportation Augusta Central Services Augusta Transit Augusta Engineering ESF-2 Communications Augusta Information Technology Augusta 311 Augusta 911 Augusta Chapter Amateur Radio Emergency Services ESF-3 Public Works Augusta Engineering Augusta Utilities Augusta Environmental Services Augusta Recreation & Parks Augusta Planning & Development Augusta Tax Assessor Augusta IT, GIS ESF-4 Firefighting Augusta Fire Department Fort Gordon Fire Augusta Regional Airport Fire Hephzibah Fire Georgia Forestry ESF-5 Emergency Management Augusta Fire/ EMA Georgia Emergency Management Agency ESF-6 Mass Care Richmond County Department of Human Services Augusta Red Cross Augusta Recreation & Parks Salvation Army of Augusta United Way of the CSRA Richmond County School System Augusta Transit Augusta Animal Services Golden Harvest Food Bank Salvation Army Augusta Housing & Community Development ESF-7 Resource Support Augusta Fire/EMA Augusta Procurement Augusta Finance Augusta Central Services ESF-8 Public Health East Central Health District Augusta Red Cross Region G Healthcare Coalition Augusta University Health Doctors Hospital University Hospital 17 Augusta Fire Gold Cross EMS Richmond County Coroner ESF-9 Search & Rescue Augusta Fire Richmond County Sheriff’s Office Georgia Emergency Management Agency ESF-10 HAZMAT Augusta Fire Richmond County Sheriff’s Office Georgia Emergency Management Agency ESF-11 Agriculture Augusta Animal Services East Central Health District County Extension Services Augusta Red Cross ESF-12 Energy Augusta Fire/EMA Augusta Utilities Georgia Power Jefferson Electric US Army Corp of Engineers ESF-13 Public Safety Richmond County Sheriff’s Office Richmond County Marshal’s Office Richmond County School System Police Hephzibah Police Blythe Police GA State Patrol ESF-14 Recovery Augusta Fire/EMA All Agencies have a roll ESF-15 Public Affairs / External Affairs Augusta Fire/EMA 2.3.4.5 Activation When the decision is made to activate the EOC, the EMA Director or designee will notify the appropriate staff members to report to the EOC. The EOC is the central point for emergency operations. The EMA staff will take action to notify and mobilize the appropriate ESFs and organizations on the EOC Activation List. Notification can take place through several different methods depending on the situation and availability of communication systems. Once the EOC is fully operational, all personnel and resources will be coordinated in support of the following general response activities: 1. Warning and emergency public information 2. Saving lives and property 3. Supplying basic human needs 18 4. Maintaining or restoring essential services 5. Protecting vital resources and the environment 6. Transportation, logistics and other emergency services 7. Manage the evacuation process 8. Damage assessment operations 9. Initial decontamination 2.3.4.6 EOC Organization Structure 1. Executive Group is composed of the following: a. County Management (Mayor and Commission) b. Municipal Mayors c. City Administrator d. EMA Director 2. Command is composed of the following: a. County EOC Manager b. ESF – 15 Public Information (PIO) 3. Operations Section is composed of the following ESF: a. ESF – 2 Communications b. ESF – 3 Public Works c. ESF – 4 Firefighting d. ESF – 5 Emergency Management e. ESF – 8 Public Health f. ESF – 9 Search & Rescue g. ESF – 10 Hazardous Material h. ESF – 11 Agriculture i. ESF – 12 Energy j. ESF – 13 Law Enforcement 4. Planning Section is composed of the following ESF: a. ESF – 5 Emergency Management b. ESF – 14 Recovery 5. Logistics Section is composed of the following ESF: a. ESF – 1 Transportation b. ESF – 2 Communications c. ESF – 5 Emergency Management 19 d. ESF – 6 Mass Care e. ESF – 7 Resources Support 6. Finance Section is composed of the following: a. County Finance Director and supporting staff b. ESF – 7 Resources Support 2.3.4.7 Situation Reports (SITREP) Every day that the EOC is open, a Situation Report (SITREP) will be produced for each operational period. The EMA Director or EOC Manager will set the operational period which usually will be 12 hours. The initial SITREP will be completed within the first four (4) hours after activation. Additional SITREPS will coincide with the EOC briefings. This SITREP does not replace the requirement to enter a Resource Request for all State level assistance. Each ESF will complete their part of the SITREP, providing a comprehensive and accurate report, and submit it. This report will include, but not limited to the following: 1. Type of disaster 2. Date and time of disaster 3. Status of mobilization of county/municipal resources 4. Initial damage 5. Immediate support required of state government 6. Casualties/Fatalities – Number dead, injured and missing 7. Roads and bridges damage or destroyed 8. Utility status – locations and number of homes/facilities without power, water, gas, communications, etc 9. Public facility damage 10. Critical Infrastructure damage (Communications, Emergency services, etc) 11. Status of local government 12. POD status 13. Shelter status 14. School status 15. Other damage Upon review and approval by the EMA Director the SITREP will be sent to the State Operations Center (SOC) by entering it into WebEOC under Statewide Significant Events and SOC Significant Events, and titled AUGUSTA-RICHMOND COUNTY SITREP the beginning of each operational period. 2.3.4.8 Briefings Schedules 1. Once the EOC has been activated, the EMA Director will conduct an Activation 20 Briefing. This will detail the situation and give the operational period objectives. 2. Once the EOC becomes operational, the EMA Director or EOC Manager will conduct regularly scheduled situational briefings. Briefing times will be determined at the beginning of activation and will be based on type and speed of incident. All ESFs may be expected to give a brief description of their priority issues as related to the EOC objectives and any unresolved concerns they have. 3. Additional briefings may be required depending on the circumstances. This may include briefings for VIPs, media, special visitors or newly arrived state or federal representatives. Coordinating Local, State and Federal Operations 1. Local responders are the first to arrive and the last to leave an emergency situation. All emergencies and/or disasters are managed at the local level. If local capabilities are exceeded, and a local emergency has been declared, state government agencies can augment assistance to meet the emergency needs of victims. 2. When municipal government determines that municipal resources are not adequate, additional resources may be requested through the EMA or the County EOC if activated. 3. State government will supplement local efforts upon request or in accordance with the Emergency Support Function (ESF) Annexes described herein. 4. The Governor or designee may execute the Georgia Emergency Operation Plan (GEOP) to support local situations when local resources are not adequate to sustain an effective response operation or when a significant state presence is required for immediate assistance. 5. State level assistance activities normally will consist of coordination and support. 6. Federal assistance will supplement state and local efforts and shall be provided under governing secretarial or statutory authorities. 7. To the extent that public law provides, any federal assistance made available to relieve the effects of an emergency or disaster in Augusta-Richmond County will be coordinated by the State Coordinating Officer (SCO) or designated authorized representative. 8. If the President authorizes federal assistance, the President will appoint a Federal Coordinating Officer (FCO). The FCO is authorized to use the full authority of the Stafford Act to reimburse response and recovery claims. County/Local Logistical Staging Area (LSAs) For emergencies requiring major mobilization of supplies, materials, equipment, and personnel prior to, during, and after the emergency, a Logistical Staging Area may be established. The LSA will receive, classify, and account for emergency relief and sustainment supplies. This area will be determined based on areas of damaged and needs. 21 Phases of Emergency Management and Corresponding Actions 2.3.7.1 Preparedness Preparedness encompasses the full range of deliberate, critical tasks and activities necessary to build, sustain, and improve the operational capability to enhance readiness and minimize impacts of disasters. General preparedness activities include but are not limited to the following: 1. Update all emergency management plans to include risk and vulnerability assessments. 2. Disaster exercises/drills (Full-scale, functional and tabletop) 3. Emergency communications tests 4. Training and workshops for EOC staff and emergency responders 5. Public awareness campaigns and educational presentations 2.3.7.2 Response Response includes activities to address the immediate and short-term actions to preserve life, property, environment, and the social and economic structure of the community. The active use of resources to address the immediate and short-term effects of an emergency or disaster constitutes the response phase and is the focus of department/agency emergency and disaster standing operating guidelines, mutual aid agreements and the ESF Annexes of this plan. 2.3.7.3 Recovery Recovery involves actions, and the implementation of programs, needed to help individuals and communities return to pre-disaster conditions. Short-term recovery actions are taken to assess the situation and return critical infrastructure systems to minimum operating status. Long-term involves the total restoration of the county’s infrastructure and economic base. For more information on recovery, please refer to the Augusta-Richmond County Recovery Plan. 2.3.7.4 Mitigation Mitigation includes those activities designed to reduce or eliminate risks to persons or property or to lessen the actual or potential effects or consequences of an incident. Mitigation measures may be implemented prior to, during, or after an incident. Mitigation involves on-going actions to reduce exposure to, probability of, or potential loss from hazards. Measures may include zoning and building codes, floodplain buyouts, and analysis of hazard-related data to determine where it is safe to build or locate temporary facilities. Mitigation may include efforts to educate governments, businesses, and the public on measures they can take to reduce loss or injury. Public Information 1. Public Information Officer (PIO) a. In the event of an emergency or disaster, the Augusta Fire/EMA PIO will closely monitor the situation, receive information from the EMA Director or Deputy 22 Director and disseminate timely written and verbal information to the public. The PIO will utilize all available media sources, to include radio, television, newspaper, social media and other internet sources, and any other sources that are feasible. b. The PIO’s primary purpose is to provide information to the general public regarding the disaster and how it impacts the community. This information includes warning citizens of impending danger, the status of active disaster, pertinent information regarding evacuation, re-entry and recovery efforts. c. The PIO for Augusta-Richmond County is a member of the Command Group and will be present for all executive level meetings during emergency or disaster operations. d. Public Information operations will include the County PIO and will be supplemented with additional administrative staff. This additional staff will include PIO’s from other departments, agencies, and businesses as required. e. For information detailed information can be found in the ESF – 15 Public Information Annex. 2. Coordination During an emergency or disaster, the Augusta-Richmond County PIO will be the official spokesperson for the County. Coordination with all appropriate departments and municipalities will ensure proper emergency public information is being disseminated. 3. Media Procedures The PIO will be responsible for escorting media members into the EOC and for arranging interviews with EOC Staff. The media will not be allowed in the EOC during briefing without prior approval from the EMA Director or Deputy Director. Alert and Notification 2.3.9.1 Emergency Management Staff 1. Emergency Management Staff maintains several methods of communication for alert and notification. The primary communication method is a county cell phone which includes email and texting capability. Back-up methods include home phone and emergency notification list. 2. The EMA Director, or their designee, will coordinate with all appropriate department/agencies and organizations to ensure timely notification at the onset of a human-caused or natural incident. 2.3.9.2 State Warning Point 1. The primary method of notification for the State Warning Point is telephone at 1-800- TRY-GEMA (1-800-879-4362). 2. When notifying or alerting the State Warning Point, all reports will be done in accordance with the GEMA/HA Field Reporting Standard Operating Guide. 23 Warning The ability to warn the public of impending danger or orders of evacuation is a priority in any emergency operation. There are many methods to communicate emergency messages to the general public, the business community and transient population. Official warnings can come from the local, state and federal government. Augusta Emergency 911 Telecommunications Center serves as the County Public Safety Answering Point (PSAP) for all incidents and is located at 911 Fourth Street Augusta, GA 30901. Evacuation 1. Evacuation is the controlled movement and relocation of persons and property necessitated by the threat of a natural, technological, or human-caused disaster. The evacuation of large numbers of people from vulnerable areas will stress the limited capabilities of the county’s road network. Therefore, a major evacuation must be initiated as soon as feasible. Direction, control, and coordination with all appropriate departments/agencies will be conducted through the County EOC. 2. The EMA Director, or designee, will coordinate the evacuation routing to shelters, and the provision of transportation, shelter, and congregate care. 3. The EMA Director, or designee, will provide detailed evacuation information to the public, through the Public Information Officer, to facilitate the evacuation. Request for Assistance 1. If local capabilities are exceeded, and a local emergency has been declared, a Resource Request for state and/or federal assistance shall be presented to the SOC through WebEOC, or through the Area Field Coordinator if WebEOC is unavailable. 2. When municipal governments determine that municipal resources are not adequate, additional resources may be requested through the EMA Director or the County EOC, if activated. 3. All needs must go through the process of being filled with local resources, resources for which contracts are in place, or donated resources before a request is made to the state. Once all local resources have been exhausted, the Operations Desk will make the appropriate request to the State for resources. 4. There are many methods of resource requests that can be utilized. The primary method is the State WebEOC. All required information is included in the Resource Request board. If the system fails or is unavailable, the following methods are acceptable: a. Area Field Coordinator liaison. b. Phone 1-800-TRY-GEMA (1-800-879-4362) c. E-mail 24 Organization and Assignment of Responsibilities 3.1 General Most departments/agencies of government have emergency functions in addition to their normal, day-to-day duties. These emergency functions usually parallel or complement normal functions. Each department/agency is responsible for developing and maintaining its own emergency management procedures. 3.2 Organization 1. Chief elected officials 2. ESF 1 – Transportation 3. ESF 2 – Communications 4. ESF 3 – Public Works 5. ESF 4 – Firefighting 6. ESF 5 – Emergency Management 7. ESF 6 – Mass Care 8. ESF 7 – Resource Support 9. ESF 8 – Public Health 10. ESF 9 – Search and Rescue 11. ESF 10 – HAZMAT 12. ESF 11 – Agriculture 13. ESF 12 – Energy 14. ESF 13 – Public Safety 15. ESF 14 – Recovery 16. ESF 15 – External Affairs 3.3 Assignment of Responsibilities Specific responsibilities are listed according the ESF. All ESFs will send a representative to all planning meetings in the event of the activation of the EOP. All necessary ESFs will send a representative to the EOC upon activation. Chief Elected Officials 1. Disaster declarations 2. Evacuation orders 3. Re-entry decisions 4. Other protective action decisions as necessary 5. Providing legal advice as required 25 6. Performing other necessary legal functions 7. Serving as a liaison with other legal and judicial agencies and sections of the government Emergency Support Functions (ESFs) The EOP applies a functional approach that groups the capabilities of municipal and county departments and some volunteer and non-government organizations into ESFs to provide the planning, support, resources, program implementation, and emergency services that are most likely to be needed during disaster or emergency incidents. The County response to actual or potential disasters or emergencies is typically provided through the full or partial activation of the ESF structure as necessary. The ESFs serve as the coordination mechanism to provide assistance to municipal governments or to County departments and agencies conducting missions of primary County responsibility. Each ESF is comprised of primary and support agencies. The EOP identifies primary agencies on the basis of authorities, resources, and capabilities. Support agencies are assigned based on resources and capabilities in a given functional area. The resources provided by the ESFs reflect categories identified in the NIMS. ESFs are expected to support one another in carrying out their respective roles and responsibilities. Additional discussion on roles and responsibilities of ESF primary agencies, and support agencies can be found in the introduction to the ESF Annexes. Note that not all disaster or emergency incidents result in the activation of all ESFs. It is possible that an incident can be adequately addressed by agencies through activation of certain EOP elements without the activation of ESFs. Similarly, operational security considerations may dictate that activation of EOP elements be kept to a minimum, particularly in the context of certain terrorism prevention activities. The primary department/departments for each ESF maintain(s) working relations with its associated private-sector counterparts through partnership committees or other means (e.g., ESF 2, Communications - telecommunications industry; ESF 10, Hazardous Materials - oil and hazardous materials industries; etc.). 3.3.2.1 ESF 1 – Transportation 1. Support and assist municipal, county, private sector, and voluntary organizations requiring transportation. 2. Coordinate rail management with state and PSP partners. 3. Movement restrictions, evacuation, and re-entry coordination. 4. Restoration and recovery of transportation infrastructure. 5. Damage and impact assessment. 6. Send a representative to the EOC as requested. 3.3.2.2 ESF 2 – Communication 1. Provide communication plans and systems for disaster response. 26 2. Communications with telecommunication providers and operators. 3. Coordination of restoration and repair of telecommunication systems. 4. Protection, restoration and sustainment of cyber systems and resources. 5. Damage assessment of critical communication systems in disasters. 6. Send a representative to the EOC as requested. 3.3.2.3 ESF 3 – Public Works 1. Water Sector Critical Infrastructure Assessment, Protection, and Technical. 2. Boil water advisories. 3. Infrastructure restoration and coordination. 4. Damage assessment to critical infrastructure system. 5. Water sample collection assistance. 6. Maintaining designated major streets and avenues, highways, and other designated routes of travel. 7. Assisting with heavy rescue. 8. Decontamination. 9. Engineering services as required. 10. Transportation. 11. Debris management and removal. 12. Inspection of shelter sites for safe occupancy. 13. Inspection of damaged buildings, public and private, for safe occupancy. 14. Enforcement of building codes. 15. Maintenance of vehicles and other essential equipment of the various departments and agencies. 16. Maintenance of a reserve supply of fuel. 17. Provisions for the immediate repair of emergency service vehicles and equipment, both in the field and in the shop, as the situation permits. 18. Send a representative to the EOC as requested. 3.3.2.4 ESF 4 – Firefighting 1. Command and coordination of firefighting activities. 2. Search and rescue. 3. Decontamination. 4. Damage assessment. 5. Send a representative to the EOC as requested. 3.3.2.5 ESF 5 – Emergency Management 27 1. Coordination of emergency management program and EOP. 2. Staff and manage EOC. 3. Comprehensive all-hazard emergency preparedness planning. 4. Manage all-hazard emergency preparedness training and education. 5. Coordination of incident management and response efforts. 6. Disseminate emergency public information. 7. Preparation and management of Incident Action Plan. 8. Maintain situational awareness. 9. Coordinate assistance from other jurisdictions. 10. Coordinate resource requests through State Operation Center (SOC). 11. Financial management coordination in disasters. 12. Collection, compilation and dissemination of damage assessment reports. 3.3.2.6 ESF 6 – Mass Care 1. Status reporting of mass care, shelter, human services activities to SOC. 2. Providing the use of facilities for emergency public education. 3. Providing facilities for emergency housing of evacuees and relief forces. 4. Providing facilities for emergency first aid stations, emergency hospitals, or emergency morgues. 5. Providing personnel for shelter managers and staff. 6. Providing recreation plans for shelter occupants’ use during shelter-stay period. 7. Coordinating transportation. 8. Supporting shelter managers. 9. Emergency welfare services. 10. Emergency lodging. 11. Emergency feeding. 12. Emergency clothing. 13. Emergency registration and inquiry. 14. Coordinating services for the area homeless population. 15. Coordinating religious services. 16. Coordinating private welfare groups. 17. Identifying non-English-speaking persons and provisions for translation. 18. Identifying special needs population (by culture, language, or age-specific requirements). 28 19. Maintaining an up-to-date list and supporting memorandums of agreement (MOAs) with shelter facilities and their points of contact. 20. Send a representative to the EOC as requested. 3.3.2.7 ESF 7 – Resource Support 1. Maintaining a list of suppliers, vendors, and items of critical emergency need. 2. Supports volunteer services, County agencies, and municipal governments tracking, providing, and/or requiring resource support. 3. Logistics planning, management and coordination (Mutual Aid). 4. Coordination of incident facilities, equipment and supplies in disasters. 5. Coordination of contract services in disasters (food, water, commodities, and transportation). 6. Status reporting of logistics and resource activities to the EOC. 7. Send a representative to the EOC as requested. 3.3.2.8 ESF 8 – Public Health 1. Emergency medical treatment and triage. 2. Emergency medical care information and coordination. 3. Emergency hospital treatment information and coordination. 4. Traditional hospital medical services. 5. Limited on-site decontamination. 6. Identification of local health facilities, including hospitals, clinics, dialysis centers, and nursing or rehabilitation centers, and supplying and using medical and health items. 7. Medical support to shelters. 8. Health advisories. 9. Inoculations for the prevention of disease. 10. Identification of special needs populations, including the elderly and very young, and populations requiring specific life-saving services (e.g., dialysis or assistance with breathing). 11. Assisting with special needs evacuation. 12. Hospital evacuation. 13. Emergency medical transportation. 14. Emergency interment coordination. 15. Sanitation and pest control as required. 16. Send a representative to the EOC as requested. 3.3.2.9 ESF 9 – Search & Rescue 29 1. Coordination of search activities in disasters. 2. Coordination of rescue activities in disasters. 3. Coordination of search and rescue resources. 4. Send a representative to the EOC as requested. 3.3.2.10 ESF 10 – Hazardous Materials (HAZMAT) 1. Coordination of hazardous material response activities. 2. Coordination of environmental protection and long term clean up. 3. Send a representative to the EOC as requested. 3.3.2.11 ESF 11 – Agriculture 1. Coordination with ESF 6 and County Board of Education for nutrition assistance. 2. Control and eradication of an outbreak of a highly contagious or economically devastating animal/zoonotic disease. 3. Assurance of food safety and food security. 4. Coordination with ESF 6 and ESF 8 for the safety and well-being of household pets during an emergency response or evacuation. 5. Protection of natural and cultural resources and historic properties. 6. Send a representative to the EOC as requested. 3.3.2.12 ESF 12 – Energy 1. Assessment, repair and restoration of damaged energy systems and components. 2. Coordinate private sector energy industry and fuel industry restoration efforts. 3. Prepare energy forecast and assessments for disasters. 4. Coordination for fuel resupply of emergency vehicles & generators. 5. Send a representative to the EOC as requested. 3.3.2.13 ESF 13 – Public Safety 1. Maintaining law and order. 2. Traffic and crowd control. 3. Protecting vital installations. 4. Controlling and limiting access to the scene of the disaster. 5. Assist with movement restrictions, evacuation, and re-entry coordination. 6. Support transportation strike teams. 7. Supplementing communications. 8. Assisting with all evacuation efforts. 9. Assisting with search and rescue. 30 10. Security planning and technical resource assistance. 11. Send a representative to the EOC as requested. 3.3.2.14 ESF 14 – Recovery 1. Damage, social, and economic impact assessment in disasters. 2. Long-term community recovery assessment and coordination. 3. Analysis of mitigation program activities. 3.3.2.15 ESF 15 – External Affairs 1. Public information and protective action guidance dissemination. 2. Media and community relations. 3. Coordination of Joint Information Centers. 4. VOAD and donation management. 3.3.2.16 Local Emergency Planning Committee 1. Furnish information, including maps or materials, as needed, for the EMA Director. This includes Tier II reports and other industry-specific information to produce general detailed planning for chemical, transportation, or industrial accidents. 2. Augment EOC staff as necessary State Government Department and Agencies Support from other State government departments and agencies may be requested through the Georgia Emergency Management and Homeland Security Agency (GEMA/HS) State Operations Center by submitting a Resource Request through WebEOC. Private Sector Organizations EOP primary and support agencies coordinate with the private sector to effectively share information, form courses of action, and incorporate available resources to prevent, prepare for, respond to, and recover from disasters and emergencies. 3.3.4.1 Roles The roles, responsibilities, and participation of the private sector during a disaster or emergency incident vary based on the nature of the organization and the type and impact of the incident. The roles of private-sector organizations are summarized below. 1. Impacted Organization or Infrastructure Private-sector organizations may be affected by direct or indirect consequences of the incident, including privately owned critical infrastructure, key resources, and those main private-sector organizations that are significant to regional economic recovery from the incident. Examples of privately owned infrastructure include transportation, telecommunications, private utilities, financial institutions, and hospitals. 2. Response Resource 31 Private-sector organizations provide response resources (donated or compensated) during an incident - including specialized teams, equipment, and advanced technologies - through public-private emergency plans, mutual aid agreements, or incident specific requests from government and private-sector-volunteer initiatives. 3. Regulated and/or Responsible Party Owners/operators of certain regulated facilities or hazardous operations may bear responsibilities under the law for preparing for and preventing incidents from occurring, and responding to an incident once it occurs. For example, some activities are required by law or regulation to maintain emergency preparedness plans, procedures, and facilities and to perform assessments, prompt notifications, and training for a response to an incident. 4. Emergency Organization Member Private-sector organizations may serve as active partners in emergency preparedness and response organizations and activities. 3.3.4.2 Responsibilities Private-sector organizations support the EOP (voluntarily or to comply with applicable laws and regulations) by sharing information with the government, identifying risks, performing vulnerability assessments, developing emergency response and business continuity plans, enhancing their overall readiness, implementing appropriate prevention and protection programs, and donating or otherwise providing goods and services through contractual arrangement or government purchases to assist in response to and recovery from an incident. Certain organizations are required by existing law and regulation to bear the cost of planning and response to incidents, regardless of cause. In the case of an Emergency or disaster, these private-sector organizations are expected to mobilize and employ the resources necessary and available in accordance with their plans to address the consequences of incidents at their own facilities or incidents for which they are otherwise responsible. Response Resources Unless the response role is inherently governmental (e.g., law enforcement, etc.), private-sector organizations are encouraged to develop and maintain capabilities to respond to and manage a complete spectrum of incidents and emergencies. The County Government maintains ongoing interaction with the critical infrastructure and key resource industries to provide coordination for prevention, preparedness, response, and recovery activities. When practical, or when required under law, private-sector representatives should be included in planning and exercises. In some cases, the government may direct private-sector response resources when they have contractual relationships, using government funds. Non-Governmental and Volunteer Agencies Volunteer agencies, such as the American Red Cross, faith-based organizations, and assistive organizations, such as the Salvation Army, are available to give assistance 32 with sheltering, feeding, and other issues, as necessary. Nongovernmental and volunteer organizations collaborate with first responders, governments at all levels, and other agencies and organizations providing relief services to sustain life, reduce physical and emotional distress, and promote recovery of disaster victims when assistance is not available from other sources. For example, the American Red Cross is an NGO that provides relief at the local level and also supports the Mass Care element of ESF 6. Community-based organizations receive government funding to provide essential public health services. The Voluntary Organizations Active in Disaster (VOAD) is a consortium of over 60 recognized organizations of volunteers active in disaster relief. Such entities provide significant capabilities to incident management and response efforts at all levels. For example, the wildlife rescue and rehabilitation activities conducted during a pollution emergency are often carried out by private, nonprofit organizations working with natural resource trustee agencies. Citizen Involvement Strong partnerships with citizen groups and organizations provide support for incident management prevention, preparedness, response, recovery, and mitigation. The US Citizen Corps brings these groups together and focuses efforts of individuals through education, training, and volunteer service to help make communities safer, stronger, and better prepared to address the threats of terrorism, crime, public health issues, and disasters of all kinds. Citizen Corps The Citizen Corps works through a Citizen Corps Council that brings together leaders from law enforcement, fire, emergency medical and other emergency management, volunteer organizations, elected officials, the private sector, and other community stakeholders. Citizen Corps Councils Implement Citizen Corps programs, which include Community Emergency Response Teams (CERTs), Medical Reserve Corps, Neighborhood Watch, Volunteers in Police Service, and the affiliate programs; provide opportunities for special skills and interests; develop targeted outreach for special-needs groups; and organize special projects and community events. Citizen Corps Affiliate Programs expand the resources and materials available to communities through partnerships with programs and organizations that offer resources for public education, outreach, and training; represent volunteers interested in helping to make their communities safer; or offer volunteer service opportunities to support first responders, disaster relief activities, and community safety efforts. Other programs unaffiliated with Citizen Corps also provide organized citizen involvement opportunities in support of response to major disasters and other emergencies. 33 Continuity of Government (COG)/Continuity of Operations Plan (COOP) Local governments and jurisdictions must be prepared to continue their minimum essential functions throughout the spectrum of possible threats from natural disasters through acts of terrorism. COG/COOP planning facilitates the performance of local government and services during an emergency that may disrupt normal operations. Contingency plans for the continuity of operations of vital government functions and jurisdictions will allow agencies to continue their minimum essential operations and maintain authority. These plans include the spectrum of possible threats from natural disasters through acts of terrorism. Continuity of Government (COG) and Continuity of Operations (COOP) measures will establish lines of personnel succession, ensuring that authority is delegated to appropriate personnel prior to an emergency. Executive office personnel and department managers will identify, notify, and train the individuals next in line. In addition, personnel will be familiar with alert, notification and deployment procedures to provide for command and control of response and recovery operations. The Mayor, with assistance from the EMA director, is responsible for the following, but not limited to: 1. Identifying essential positions and Lines of Succession. 2. Determining essential functions and processes that must be maintained during an emergency or disaster. 3. Establishing measures for the protection and safeguarding of vital records and critical applications. 4. Maintaining essential communications resources. 5. Identification of alternate operating facility and capabilities. 6. Priorities for recovery of processes, functions, critical applications and vital records. 4.1 Succession of Command for Local Government 1. Mayor Pro Tem 2. County Commission 3. City Administrator 4. EMA Director 4.2 Mission Essential Positions Augusta-Richmond County executes its mission through numerous separate agencies. The following positions within those agencies are designated as Priority Employees for Augusta-Richmond County. 1. County Commissioner 2. City Administrator 34 3. EMA Director 4. Sheriff 5. Fire Chief 6. Tax Assessor 7. Tax Commissioner 8. Information Technology Director 9. Public Information Officer 10. Finance Director 11. Procurement Director 12. Coroner 13. E-9-1-1 Director 4.3 Mission Essential Functions and Processes Mission Essential Functions When confronting events which disrupt normal operations, Augusta-Richmond County is committed to providing mission essential functions which must be continued even under the most challenging emergency circumstances. The Mayor for Augusta-Richmond County has identified mission essential functions as only those most critical activities which ensure the safety and security of system users, employees, contractors, and the general public; and support the restoration of internal operations and facilitate emergency response operations. During activation of the COOP, all activities not identified as essential may be suspended to enable Augusta-Richmond County to concentrate on providing mission essential functions and building the internal capabilities necessary to increase and eventually restore operations. Appropriate communications regarding restoration of the suspended functions with regular or expected users will be a priority. Augusta-Richmond County’s mission essential functions, organized by area of responsibility, are identified below in descending order of priority: 1. Emergency Management 2. Law Enforcement 3. Fire/Hazmat services 4. Communications (911) 5. Sheltering, Feeding 6. Medical Services 7. Power, Electricity, Fuel 8. Transportation 35 9. Water, Wastewater Services 10. Agricultural Services Mission Essential Processes Augusta-Richmond County has also identified essential processes, services, systems, and equipment necessary to support each mission essential function, as well as key personnel required. Augusta-Richmond County’s mission essential business processes are identified below in descending order of priority. Priority 1-4 processes are essential to immediate needs. 1. Emergency Operations Center 2. Public Safety (Law Enforcement, Fire, EMS) 3. 911 Communications 4. Public Affairs 5. Finance and Administration Priority 5-10 processes can be deferred until post-event and reconstitution activities. 6. Education services 7. Business/Commerce Management 8. Non-essential County Operations (Tax assessment, Zoning commission, etc.) 9. Hazard Mitigation 10. Training 4.4 Relocation of Government Alternate Facilities Augusta-Richmond County recognizes that normal operations may be disrupted and that there may be a need to perform mission essential functions at alternate facilities. The objective of this plan is to assure that the capability exists to continue Augusta- Richmond County’s functions for mission essential internal business processes. In selecting the alternate facility, Augusta-Richmond County identified its capability to support mission essential functions. In addition, depending on the emergency conditions, Augusta-Richmond County also has access to additional facilities that could support essential functions. To ensure adequate support for personnel located at alternate facilities, Augusta- Richmond County has addressed requirements for food, transportation, lodging, daycare, and counseling services (if necessary). Augusta Fire Administration has been designated as the primary alternate site for Augusta-Richmond County. The site is designated as such for the following reasons: 1. Augusta Fire Administration is not close to the central location of the Augusta 36 government buildings. 2. Existing security access controls. 3. Ready access via interstate highway. 4. Available office space and utilities to support center operations and large numbers of staff. 5. Minimum essential communications capabilities. Logistics Support Logistics support for the alternate site: 1. Cleaning, Sanitation, and trash removal at least once per day. 2. Inventory and prioritize records, documents and information systems vital to COOP; provide for their security, access and redundancy as necessary. 3. Provide for the collection of data during the execution of COOP activities and post event analysis. 4. Develop an after-action report to document the chronology of events and lessons learned. 5. Update COOP plans based on actual operational experience. Resources Requirements Resources requirements for the alternate site during COOP issues/incidents: 1. Expansion for temporary work stations to support additional state and/or federal partners (incident dependent) 2. Security operations to confirm that all personnel entering the facility are authorized. 4.5 Vital Records and Data Management Preservation of Records addresses the protection of essential records (e.g., vital statistics, deeds, corporation papers, operational plans, resource data, personnel and payroll records, inventory lists, laws, charters, and financial documents) by the appropriate agency following an emergency or disaster. Governments will plan for preservation of succession and delegation of authority and records necessary for carrying out governments legal and financial functions and the protection of legal and financial rights of citizens. Augusta-Richmond County has identified vital records and databases, which must be available to support essential functions. Augusta-Richmond County has also identified vendors and contractors available to support restoration of vital records, systems, and/or processes. Communications Communications systems must support connectivity to internal organizations, other agencies, critical customers, and the public. To ensure communications during COOP events, Augusta-Richmond County has identified primary and alternate modes of 37 communication. 1. Primary: land-line and/or Augusta-Richmond County issued cellular telephones, internet e-mail. 2. Alternate: Satellite phone on the MEOC. Information Technology 1. Wireless network infrastructure support, to include network hardware and connectivity to available internet access. 2. Wired network infrastructure support to include network hardware, connectivity to vendor provided internet access. 3. Prepositioned phones and switches to support wired and wireless network. 4. Establish alternate connectivity to agency resources if HQ is inaccessible via the internet. Public Information 1. Communicate key messages to help protect citizens. 2. Educate Georgians on emergency preparedness. 3. Document important information for future use. 4. Provide Public Information Officers for website support, responding to media inquiries, and to be spokespersons for TV/Radio interviews. 5. Constituent/Elected Officials Liaison to respond to inquiries from elected officials and the general public. 6. Administrative support for information technology, publications and general administrative support to staff. Finance and Administration Section 1. Initiates processing and tracking of expenditures. 2. Assists with the logistical efforts relative to purchasing and travel. 3. Provides internal direction for tracking staff overtime and compensatory time. 4. Provides coordination among affected state agency finance officers relating to event reimbursement process. 5. Coordinates with the Governor’s Office of Planning and Budgeting concerning requirements related to budget authority, state match funding and funding of other state costs incurred as a result of the event. Vital Records (Safeguards) Records and data consist of those documents, publications, and other information regardless of media that are essential to execution of Augusta-Richmond County’s emergency management mission, reconstitution of Augusta-Richmond County’s emergency management infrastructure and the reconstitution of the Augusta- 38 Richmond County’s organization. Records and data management also include provisions for back-up IT (IT) capabilities. Refer to the Georgia State Government Record Retention Schedule and Policies https://www.georgiaarchives.org/records/retention_schedules Emergency Operating Records 1. The Augusta-Richmond County Director of Finance has identified internal records specific to the administration of Augusta-Richmond County not accessible in state systems and databases. Those financial files are backed-up daily to tape and securely stored in accordance with Augusta-Richmond County IT procedures. 2. Items essential to the functioning of Augusta-Richmond County’s critical business processes are maintained in hard copies, on network servers and secured tape back-up system in accordance with Augusta-Richmond County IT procedures. These records include: local emergency operations plans (LEOPs; documentation associated with declarations of state emergencies as determined by the Public Assistance Division of Augusta-Richmond County; applications for a state or presidential disaster declaration; recall lists and process specific documentation such as Public Assistance generated document and electronic files for projects and associated financial records necessary for grant administration. These public assistance records are used in conjunction with the data and information available through FEMA. 3. Items essential to the execution of Augusta-Richmond County’s emergency management mission including Geographic Information System (GIS) based date and information products created and maintained by other county and local organizations. 4.5.5.1 Designation of Augusta-Richmond County Essential Records and Data The following records are designated as essential to Augusta-Richmond County’s mission. a. Local Emergency Operations Plans and Mutual Aid Agreements b. COOP c. Declarations of Emergency d. Requests for and approved State or Presidential Disaster Declarations e. EOC Procedures and Protocols f. Master Contacts and Recall Lists g. Inventories for equipment, communications and IT systems h. Delegations of authority for Augusta-Richmond County i. Strategic and Domestic Preparedness Plans j. Threat and Vulnerability Analyses k. Training records l. Public Assistance regulations and associated documents to include NEMIS capabilities 39 m. Crisis Communication Plan n. Pre-scripted Press Releases o. Field Coordinator, School Safety, GA DOT road maps p. Demographic information on areas within Augusta-Richmond County q. Access to PIER, Master Contacts, and other databases r. Necessary financial management tools and documents 4.5.5.2 The Augusta-Richmond County EMA Director, or Designee, shall: 1. Coordinate with state agencies designated as Priority Organizations to ensure that records and documents needed by those agencies to execute their ESF and EOC responsibilities are available at the EOC or alternate facility as needed. 2. Ensure the alternate site at Augusta Fire Administration provides the functional capabilities for Augusta-Richmond County’s mission critical applications and databases. 4.5.5.3 Information Technology Recovery Augusta-Richmond County’s IT section is responsible for all of Augusta-Richmond County’s information and networking systems, Augusta-Richmond County is dependent upon the IT’s ability to implement the IT Disaster Recovery Plan. Augusta-Richmond County IT staff shall: 1. Create a “hot site” if needed, to provide functional capabilities for Augusta-Richmond County’s mission critical applications and databases. This includes capabilities for remote access and networks. System requirements are specified in the Augusta- Richmond County IT Recovery Protocol. 2. Ensure the backup of all servers based shared applications and associated databases supporting the EOC on a daily basis. Direction, Control, and Coordination 5.1 Authority to Initiate Actions The decision to activate the EOP will be made by one the following responsible public official(s) and the on-scene commander within the jurisdiction. a. Mayor or Mayor Pro Tem b. City Administrator c. EMA Director 5.2 Command Responsibility for Specific Actions General Guidance of Emergency Operations Direction and control of disaster situations and other emergency operations will be coordinated from the County EOC, located at 452 Walker Street. 40 Direction of Response Responsible for overall direction of the disaster response activities of all of the jurisdiction’s departments and agencies. During emergencies, those responsibilities will be carried out normally from the EOC. 1. The Mayor has the responsibility for addressing threats to his or her jurisdiction. This authority shall include, but not be limited to, the declaration of an emergency condition or disaster declaration within the political jurisdiction. 2. EMA Director will act as the chief advisor to the Mayor during any declared emergency affecting the people and property of the jurisdiction. Various agencies and departments under the direction of the jurisdiction’s EMA Director will conduct emergency operations. 3. Personnel assigned to the following roles will be required to complete NIMS Incident Command System and position specific training within 1 year of being assigned to the position. a. EOC Director b. Incident Commander c. Planning Chief d. Operations Chief e. Logistics Section Chief f. Finance and Administration Chief g. ESF Leads 4. State and Federal officials will coordinate their operations through the jurisdiction’s elected or appointed officials or their designated representatives. Information Collection and Dissemination Disaster information managed by Augusta-Richmond County EOC is coordinated through Emergency Support Function representatives located in the EOC. These representatives collect information from and disseminate information to counterparts in the field. These representatives also disseminate information within the EOC that can be used to develop courses of action and manage emergency operations. Detailed procedures that identify the type of information needed, where it is expected to come from, who uses the information, how the information is shared, the format for providing the information, and specific times the information is needed are maintained at the Augusta-Richmond County EOC. Communications Communication protocols and coordination procedures are described in detail in the (City/County/State) (Name of Communications Plan). Please refer to this plan for 41 additional information. Administration, Finance, and Logistics 8.1 Appointment of Officials All departments, offices, or other authorities should appoint personnel who have decision making authority under emergency conditions prior to an event. 8.2 Administration A large-scale emergency or disaster will place great demands on Augusta-Richmond County’s resources. Distribution of required resources may be made difficult by such emergencies. Coordination with appropriate departments will be conducted to ensure that operational readiness is maintained at all times. Administrative procedures will be conducted in accordance with existing county rules, regulations, and policies. 8.3 Finance 1. Expenditures of county monies for emergency operations will be conducted in accordance with the county ordinance or policy. In addition, state and federal monies may become available to assist in the disaster effort. Accounting for the expenditures of the federal, state, and county monies will be subject to audits, both internally and externally. 2. Individual departments are responsible for collecting, reporting, and maintenance of records documenting disaster costs. The Finance Director will be responsible for collecting the data from all departments and compiling it for a total cost. 8.4 Logistics 1. Individual government agencies and augmentation forces will utilize and track supplies, operational aids, and transportation under control of their organizations. Additional supplies, transportation, and manpower required will be requested through the County EOC. 2. Resource management including, but not limited to, financial records, reporting, and resource tracking) is included in ESF 7- Resource Support. 3. Augmentation of the response staff will be done in compliance with published Augusta-Richmond County ordinances. 8.5 Local Agreements and Understandings 1. Chatham County Critical Transportation Need Evacuation Agreement 2. Aiken County Mutual Aid Agreement 3. North Augusta Mutual Aid Agreement 4. Jefferson Energy Memorandum of Understanding 5. Edgefield County Mutual Aid Agreement 42 6. Augusta University Memorandum of Understanding 7. AU Canine Housing Agreement 8.6 Additional Policies 1. Procurement Emergency Purchasing Policy 2. Inclement Weather/ Emergency Condition Administrative Rule Plan Development and Maintenance 9.1 Development 1. The EMA Director is responsible for coordinating emergency planning. 2. ESF representatives for each agency are responsible for supporting emergency planning. 9.2 Maintenance Requirements 1. Changes should be made to plans and appendices when the documents are no longer current. Reasons to review and update a plan may include, but are not limited to: a. A major incident b. The impacts of an incident based on an exercise or AAR c. Change in operational resources or elected officials d. Change in the concept of operations for emergencies e. Change in warning and communications systems f. Change in hazards or threats g. Updated planning standards or guidance h. New and/or amended laws and i. Grammatical errors or programmatic changes 2. The EMA Director will maintain, distribute, and update the EOP. Responsible officials in County or municipal agencies should recommend changes and provide updated information periodically (e.g., changes of personnel and available resources). Revisions will be forwarded to people on the distribution list. 3. Directors of supporting agencies have the responsibility of maintaining internal plans, SOPs, and resource data to ensure prompt and effective response to and recovery from emergencies and disasters. 43 Review and Update 9.2.2.1 Review All Plans, Policy Manuals, and/or Standard Operating Guides/Procedures are required to be reviewed annually. Any plan “reviewed” will have three potential findings: 1. No Action Required, 2. Partial Update Required (Admin Update), or 3. Full Update Required (Operational or Organizational changes to plan) If the Plan, Policy Manual, and/or Standard Operating Guide/Procedure has a “No Action Required” finding, then it will be given an automatic 12-month extension. If the Plan, Policy Manual, and/or Standard Operating Guide/Procedure has an “Update Required” finding, then it will be scheduled for an (Partial or Full) update. Partial Updates will not change the approval date of the original plan. 9.2.2.2 Update 1. Partial update: Partial Updates are generally categorized as administrative updates or corrections and do not substantially change the original intent and purpose of the plan. Partial updates can be annotated on the Record of Change table of the plan. Those changes will be distributed to those listed on the Distribution List table. 2. Full Update: All Plans, Policy Manuals, and/or Standard Operating Guides/Procedures are required to be fully updated within 48-months of the Promulgation date. Based on the Review, the original Planning Lead or responsible Section Manager will determine the level or effort of the plan Update. Full Updates require that the formal planning process be used; stakeholder engagement, content review and comment. The entire plan will require a new signature and distribution to those listed on the Distribution List table. All Updates of existing plans will have the following statement inserted in the Record of Changes table (Description of Change column); “This version supersedes Full Name and Date of Plan, which is rescinded.” 3. Rescind: Any plan that has outlived its usefulness or that has become obsolete may be Rescinded. In consultation with the Mayor, the EMA Director may recommend that applicable plan(s) be Rescinded. Any plan scheduled for Rescindment will require formal notification to all plan stakeholders stating that the plan is rescinded. Authorities and References 10.1 Legal Authority Federal 1. The Robert T. Stafford Disaster Relief and Emergency Assistance, Public Law 93- 44 288 as amended 2. 42 USC, Chapter 139 Volunteer Protection State 1. O.C.G.A. § 38-3 Emergency Management 2. O.C.G.A. § 51-1-29.2 Liability of Persons/Entities Acting During Catastrophic Acts of Nature Local 1. Ordinance No. 7698 Emergency Management Ordinance 2. Sec. 1-10-57 Emergency Procurement Selection Method 10.2 References Federal 1. Comprehensive Preparedness Guide (CPG) 101: Developing and Maintaining State, Territorial, Tribal, and Local Government Emergency Plans, March 2009. 2. Homeland Security Exercise and Evaluation Program (HSEEP), February 2007. 3. National Incident Management System (NIMS), December 2008. 4. National Response Framework, Federal Emergency Management Agency, January 2008. State 1. Georgia Emergency Operations Plan (GEOP), 2017 2. State of Georgia Continuity of Government Plan, 2017 3. Georgia Emergency Management and Homeland Security Agency Plans Standardization and Maintenance, May 2018 Local 1. Georgia Emergency Management Agency-Homeland Security Statewide Mutual Aid and Assistance Agreement 2. Inter-local agreement(s) 45 This Page Intentionally Left Blank This Page Intentionally Left Blank This Page Intentionally Left Blank Commission Meeting Agenda 11/17/2020 2:00 PM Vendor Award - RFP 20-233 Rear Mount Aerial Platform Truck for Augusta Fire Department Department:Fire Department:Fire Caption:Motion to approve the award of - RFP 20-233 Rear Mount Aerial Platform Truck for Augusta Fire Department to Ten-8 Fire & Safety in the amount of $1,203,380. (Deferred from the November 4, 2020 meeting) Background:The Augusta Fire Department, through the Augusta Procurement Department Bid process, requested bids for a Rear Mount Aerial Platform Truck. Analysis:Ten-8 Fire & Safety was the sole compliant vendor in response to RFP # RFP 20-233 Rear Mount Aerial Platform Truck for Augusta Fire Department. After grading their submission, Ten-8 Fire & Safety received an acceptable score from the evaluation committee. Financial Impact:Ten-8 will manufacture a rear mount aerial platform truck for the Augusta Fire Department for $1,203,380. Funds are available in SPLOST VII. Alternatives:None Recommendation:Approve the Motion to approve the award of RFP 20-233 Rear Mount Aerial Platform Truck for Augusta Fire Department to Ten-8 Fire & Safety. Funds are Available in the Following Accounts: Funds are available in SPLOST VII 329034510-5422310 JL 217329904 Cover Memo REVIEWED AND APPROVED BY: Cover Memo Request for Proposal Request for Proposals will be received at this office until September 16, 2020 @ 11:00 a.m. for furnishing: Opening VIA ZOOM Meeting ID: 911 0982 5252 and Password: 316906 RFP Item # 20-233 Rear Mount Aerial Platform Truck – Augusta, GA – Augusta Fire Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706-81-2422). A Pre Proposal Conference will be held on Tuesday, September 1, 2020, @ 10:00 a.m. VIA ZOOM Meeting ID: 952 4094 9262 and Password: 474007 All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, September 2, 2020, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will be required for award. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 6, 13, 20, 27, 2020 Metro Courier August 6, 2020 Revised: 2/17/2016 OFFICIAL VENDORS Attachment "B"E-Verify #SAVE Form Original 7 Copies Fee Proposal TEN-8 2904 59TH AVE DRIVE E BRADENTON, FL 34203 YES 206280 YES YES YES YES NAFECO 1515 West Moulton St. Decatur, AL 35601 RFP Opening Item #20-233 Rear Mount Aerial Platform Truck – Augusta, GA – Augusta Fire Department RFP Date: Wednesday, September 16, 2020 @ 11:00 a.m. Total Number Specifications Mailed Out: 22 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 17 Georgia Procurement Registry: 121 Pre-Proposal Conference Attendees: 8 Total packages submitted: 2 Total Noncompliant: NO BID Page 1 of 1 TEN-8 1591 Collier Rd Forsyth, GA 31029 TEN-8 1591 Collier Rd Forsyth, GA 31029 Ranking of 0-5 (Enter Evaluation Criteria Ranking Points Scale 0 (Low) to 5 (High) 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS 2. Qualifications & Experience (0-5)15 5.0 75 3. Organization & Approach (0-5)15 5.0 75 4. Scope of Services 1. Warranty 2. Components 3. Specifications 4. Engineering and design 5. Service and Support 6. Itinerary to complete the Work (0-5)20 4.3 85 5. Financial Stability (0-5)10 4.3 42.5 6. References (0-5)5 4.5 22.5 Within Richmond County 5 10 0 Within CSRA 5 6 0 Within Georgia 5 4 5 20 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0  All Others 5 1 0 28 320 8. Presentation by Team (0-5)10 0 9. Q&A Response to Panel Questions (0-5)5 0 Lowest Fees 5 10 5 50 Second 5 6 0 Third 5 4 0 Forth 5 2 0 Fifth 5 1 0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 5 50 33 370 Procurement DepartmentRepresentative:______Nancy Williams___________________________________ Procurement Department Completion Date: _____10/8/20___________________ Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: __Cumulative _______________ Date: __10/8/20 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) RFP Opening Item #20-233 Rear Mount Aerial Platform Truck – Augusta, GA – Augusta Fire Department RFP Evaluation Meeting: Thursday, August 8, 2020 @ 10:00 a.m. VIA ZOOM Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to Vendors Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Phase 1 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Weighted Scores Commission Meeting Agenda 11/17/2020 2:00 PM CSRA Veterans Cemetery Department: Department: Caption:Motion to approve $10 million funding from SPLOST for the redesign of the entrance way of the Gracewood State School property for the proposed State of Georgia (CSRA) Veterans Cemetery to include but limited to traffic signs/lights/utilities etc. (Requested by Commissioner Dennis Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Ratification of $25,000 funding Greater Augusta Interfaiith Total Census Initiative Department: Department: Caption:Motion to approve ratifying $25,000 funding to assist Greater Augusta’s Interfaith Coalition's Total Census Count Initiative. To support census responses from hard to count citizens and the support for 15 sites of activities for respondents of the local Census Count funded from the 2020 Contingency Fund. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Sanitary Sewer Connection Program Department: Department: Caption:Update from the Utilities Department on the Sanitary Sewer Connection Program- areas serviced, scheduled areas, and future scheduled areas. (Deferred from the November 4, 2020 meeting; requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Chemical Treatment of Sanitary Sewer Line-Capacity Management Department:Utilities Department:Utilities Caption:Motion to extend the purchase order (PO) to Duke’s Root Control Bid 18-262 for the combined grease, odor management, and root control for mainline gravity sewer lines. Background:The original agenda was approved on the December 18, 2018 Commission Meeting, (Item no. 27), with an additional extension of three years ending in 2022. Specialized sewer-safe solvent is used in the sewer lines to dislodge grease and debris build-up. This problem is most prevalent on lines collecting wastewater from commercial areas of the county. It is very important that these gravity lines operate as efficiently as possible; otherwise, grease and debris build-up can partially or completely block sewer lines and cause back-ups and damage around the city. In addition these services include root control treatment to further minimize obstructions within a given gravity line. Analysis:Duke’s Control has provided this treatment to our sanitary sewer lines in the past and they consistently provide exemplary service. This vendor can provide the treatment for both grease and odor management as well as root control for the sewer lines. Financial Impact:Duke’s Root Control was the only compliant vendor to effectively manage both grease and odor management for the mainline gravity sewers and the root control. Funding is available in account 506043410-5223222. Alternatives:No alternatives are recommended. Recommendation:It is recommended to exercise the three-year extension period starting from 2020 thru 2022 for Duke’s Root Control to effectively treat the sewer lines to dislodge grease and debris Cover Memo build-up with a not to exceed budget of $300,000.00 for each year. Funds are Available in the Following Accounts: Funding is available in account 506043410-5223222. REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Consider approving increase to funding available for RFQ #18-263: Task Order Program (2018) for Utilities Department in the amount of $6,000,000.00 for execution by prequalified contractors. Department:Utilities Department:Utilities Caption:Motion to approve increase funding for approved RFQ #18-263: Task Order Program (2018) for Utilities Department (AUD) in the amount of $6,000,000.00. Background:The previously approved Task Order Program allows several responsive and qualified contractor to provide installation, maintenance, and/or repairs to the water and sewer infrastructure within Augusta-Richmond County and Fort Gordon. The originally funded amount and a subsequent change order issued earlier this summer has been depleted. The Utilities Department is requesting a Task Order Program increase in the amount of $6,000,000.00 to keep up with the repair & replacement issues of decaying infrastructure throughout Augusta-Richmond County. The contractor will provide all tools, labor, material, and equipment to perform and complete all task order assignments as set forth in RFQ #18-263 Task Order Program (2018) for Utilities Department. Analysis:This program has been very successful in allowing us to respond in a timely manner to water and wastewater system issues. It has also been very helpful in helping us meet our obligations to Fort Gordon through our services agreement. We have been able to respond quickly to the Fort’s need for accelerated work to facilitate their expansion and upgrade projects. AUD has evaluated the current and active Task Order Program and determined that this funding increase to the Task Order Program is needed to continue our ability to address system needs throughout all of our systems. Financial Impact:The funding increase requested for this program is $6,000,000.00. These funds are available from account 507043490-5425410 / 88886666-5425410. Cover Memo Alternatives:Rejection of this RFQ funding increase would delay the Utilities Department ability to expedite the repair and replacement of failed, aging water and sewer infrastructure. Recommendation:Recommend Commission approve the Task Order funding increase request to RFQ 18-263; Task order Program (2018) for Utilities Department in the amount of $6,000,000.00 Funds are Available in the Following Accounts: Funding of $6,000,000.00 is available from account 507043490- 5425410 / 88886666-5425410 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 11/17/2020 2:00 PM Fort Gordon Cyber CoE Campus Utilities Project D1 (MCA-1) Department:Utilities Department:Utilities Caption:Motion to approve award of Bid Item #20-240 to Gearig Civil Works, LLC to construct the Fort Gordon Cyber CoE Campus Utilities Project D1 (MCA-1) under the Task Order Program RFQ #18-263 in the amount of $1,677,089.41. Background:Augusta Utilities Department (AUD) is the contracted water, sanitary sewer, and irrigation utility provider for Fort Gordon. Fort Gordon is constructing a new Cyber Center of Excellence (CoE) campus, which encompasses the existing campus facilities around Signal Tower. Project D1 is the first phase of AUD utility construction on campus to serve the new and existing facilities. The project includes 3000 feet of water main, 2600 feet of sanitary sewer main, 600 feet irrigation main, and related service installations. The campus masterplan has projects scheduled out to 2028. Analysis:Gearig Civil Works, LLC submitted an acceptable bid package and was the lowest responsive bidder. The Utilities Department reviewed the bid and found it to be fair and reasonable. We concur with Johnson, Laschober and Associates’ recommendation to award this contract to Gearig Civil Works, LLC to construct the Cyber CoE Campus Utilities Project D1 (MCA-1). Financial Impact:$1,677,089.41 funding is available from the following accounts: 515043420-5425210/88880160-5425210. Alternatives:No alternatives are recommended. Recommendation:Recommend approval for Utilities Department to contract Gearig Civil Works, LLC to construct this project for the amount of $1,677,089.41. Cover Memo Funds are Available in the Following Accounts: Funds are available in the following accounts: 515043420- 5425210/88880160-5425210. REVIEWED AND APPROVED BY: Cover Memo UTILITIES DEPARTMENT D. Allen Saxon, Jr. Interim Director Augusta Utilities Department 452 Walker Street, Suite 200 - Augusta, GA 30901 (706) 312-4132 – Fax (706) 312-4133 WWW.AUGUSTAGA.GOV MEMORANDUM DATE: October 27, 2020 TO: Geri A. Sams, Director Procurement FROM: Allen Saxon SUBJECT: Bid Item #20-240 Cyber CoE Campus Utilities Project D1 (MCA-1) Task Order for Augusta, GA - Utilities Department Bid Date: Monday September 28, 2020 @ 2:00 p.m. _____________________________________________________________________________ We reviewed the bid tabulation and submittals received for the subject project. We agree with Johnson, Laschober and Associates (JLA) that Gearig Civil Works, LLC is the lowest responsive bidder. I concur with JLA’s recommendation to award Bid Item #20-240 to Gearig Civil Works, LLC in the amount of $1,677,089.41. Attachments: 1. JLA Recommendation and Bid Tabulation 2. Augusta Procurement Department Bid Tabulation Sheet Cc: Horace Luke NO.ITEM UNIT QTY UNIT PRICE TOTAL PRICE QTY UNIT PRICE TOTAL PRICE W-2-A 4"DIP restrained joint pipe (RJP)LF 115 94.30 10,844.50 115 56.64 6,513.60 W-2-B 6" DIP restrained joint pipe (RJP)LF 155 84.20 13,051.00 155 51.66 8,007.30 W-2-C 8" DIP restrained joint pipe (RJP)LF 130 80.40 10,452.00 130 60.39 7,850.70 W-2-D 12" DIP restrained joint pipe (RJP)LF 1320 91.20 120,384.00 1320 71.27 94,076.40 W-2-E 16" DIP restrained joint pipe (RJP)LF 1,280 119.00 152,320.00 1,280 115.56 147,916.80 W-3-A Jack & Bore for 12" DIP, RJP and 24" Steel Casing pipe under Chamberlain Ave. per AUD Detail 3.1 LF 95 399.10 37,914.50 95 374.93 35,618.35 W-4-A.1 4" - 90 degree bend, MJ, RJF EA 4 648.80 2,595.20 4 269.34 1,077.36 W-4-A.2 4" - 45 degree bend MJ, RJF EA 4 451.80 1,807.20 4 256.40 1,025.60 W-4-A.3 4" - 22.5 degree bend, MJ, RJF EA 4 390.70 1,562.80 4 253.98 1,015.92 W-4-A.4 4" Plug, MJ, RJF EA 1 570.10 570.10 1 199.81 199.81 W-4-A.5 4" - Tapped Plug, MJ, RJF EA 1 622.30 622.30 1 229.71 229.71 W-4-B.1 6" - 90 degree bend, MJ, RJF EA 5 705.30 3,526.50 5 358.19 1,790.95 W-4-B.2 6" - 45 degree bend, MJ, RJF EA 6 683.50 4,101.00 6 336.37 2,018.22 W-4-B.3 6" - 22.5 degree bend, MJ, RJF EA 4 674.70 2,698.80 4 327.48 1,309.92 W-4-B.4 6" x 6" Tee, MJ, Restrained Joint Fitting (RJF)EA 1 800.00 800.00 1 458.58 458.58 W-4-B.5 6" x 4" Reducer, MJ, Restrained Joint Fitting (RJF)EA 1 403.70 403.70 1 299.04 299.04 W-4-B.6 6" Plug, MJ, RJF EA 1 589.00 589.00 1 263.45 263.45 W-4-C.1 8" - 90 degree bend, MJ, RJF EA 3 794.10 2,382.30 3 446.99 1,340.97 W-4-C.2 8" - 45 degree bend, MJ, RJF EA 2 757.90 1,515.80 2 410.63 821.26 W-4-C.3 8" - 22.5 degree bend, MJ, RJF EA 4 754.70 3,018.80 4 407.39 1,629.56 W-4-C.4 8" x 8" Tee, MJ, Restrained Joint Fitting (RJF)EA 1 934.50 934.50 1 593.00 593.00 W-4-C.5 8" Plug, MJ, RJF EA 2 621.90 1,243.80 2 310.69 621.38 W-4-D.1 12" - 90 degree bend, MJ, RJF EA 1 1,173.90 1,173.90 1 976.23 976.23 W-4-D.2 12" - 45 degree bend, MJ, RJF EA 7 1,089.50 7,626.50 7 882.48 6,177.36 W-4-D.3 12" - 22.5 degree bend, MJ, RJF EA 7 1,037.30 7,261.10 7 827.53 5,792.71 W-4-D.4 12" x 12" Tee, MJ, Restrained Joint Fitting (RJF)EA 5 1,162.60 5,813.00 5 1,222.89 6,114.45 W-4-D.5 12" x 8" Tee, MJ, Restrained Joint Fitting (RJF)EA 3 1,218.40 3,655.20 3 1,026.07 3,078.21 W-4-D.6 12" x 6" Tee, MJ, Restrained Joint Fitting (RJF)EA 1 1,159.20 1,159.20 1 986.11 986.11 W-4-D.7 12" x 4" Tee, MJ, Restrained Joint Fitting (RJF)EA 0 0.00 0.00 0 0.00 0.00 W-4-D.8 12" x 6" Reducer, MJ, RJF EA 1 904.60 904.60 1 676.40 676.40 W-4-D.9 12" x 8" Reducer, MJ, RJF EA 3 1,006.50 3,019.50 3 696.96 2,090.88 W-4-D.10 12" Plug MJ, RJF EA 2 682.90 1,365.80 2 566.31 1,132.62 W-4-D.11 16" - 45 degree bend, MJ, RJF EA 4 1,594.80 6,379.20 4 1,641.72 6,566.88 AUGUSTA UTILITIES DEPARTMENT - CYBER COE CAMPUS PROJECT D1 - JLA 3042.1803 GEARIG CIVILWORKS, LLC.BEAM'S CONTRACTING, INC. 1 of 5K/\420602\Admin\General\BidTab-ProjectD1.xlsx NO.ITEM UNIT QTY UNIT PRICE TOTAL PRICE QTY UNIT PRICE TOTAL PRICE AUGUSTA UTILITIES DEPARTMENT - CYBER COE CAMPUS PROJECT D1 - JLA 3042.1803 GEARIG CIVILWORKS, LLC.BEAM'S CONTRACTING, INC. W-4-D.12 16" - 22.5 degree bend, MJ, RJF EA 4 1,675.20 6,700.80 4 1,609.39 6,437.56 W-4-D.13 16" - 11.25 degree bend, MJ, RJF EA 4 1,675.20 6,700.80 4 1,609.39 6,437.56 W-4-D.14 16" x 12" Tee, MJ, RJF EA 1 2,340.30 2,340.30 1 2,202.77 2,202.77 W-4-D.15 16" x 6" Tee, JF, RJF EA 1 1,906.00 1,906.00 1 1,846.38 1,846.38 W-4-D.16 16" - Plug, MJ, RJF EA 2 1,116.80 2,233.60 2 1,212.13 2,424.26 W-5-A Fire Hydrant Assembly w/12" x 6" Tee EA 4 5,861.00 23,444.00 4 4,824.36 19,297.44 W-5-B Fire Hydrant Assembly w/6" x 6" Tee EA 1 6,122.70 6,122.70 1 5,724.94 5,724.94 W-6-A 4" Valve (Open left (ccw); MJ, RJF) and Box w/ "WATER" on box cover EA 1 1,162.80 1,162.80 1 798.00 798.00 W-6-B 6" Valve (Open left (ccw); MJ, RJF) and Box w/ "WATER" on box cover EA 2 1,273.50 2,547.00 2 966.18 1,932.36 W-6-C 8" Valve (Open left (ccw); MJ, RJF) and Box w/ "WATER" on box cover EA 2 1,362.70 2,725.40 2 1,339.46 2,678.92 W-6-D 12" Valve (Open left (ccw); MJ, RJF) and Box w/ "WATER" on box cover EA 11 2,749.60 30,245.60 11 2,487.71 27,364.81 W-6-E 16" Valve (Open left (ccw); MJ, RJF) an Box w/ "WATER" on box cover EA 3 6,897.30 20,691.90 3 6,593.43 19,780.29 W-10-A 8" x 8" Tapping Sleeve and Valve and Box w/ "WATER" on box cover EA 2 6,648.00 13,296.00 2 7,982.46 15,964.92 W-10-B 12" x 12" Tapping Sleeve and Valve and Box w/ "WATER" on box cover EA 1 9,672.80 9,672.80 1 12,933.54 12,933.54 W-12-A 8" Insert Valve (install, close and bury) and Box w/ "WATER" on box cover EA 1 8,422.10 8,422.10 1 9,286.81 9,286.81 W-12-B 12" Insert Valve (install, close and bury) and Box w/ "WATER" on box cover EA 1 17,893.80 17,893.80 1 20,033.10 20,033.10 W-13 Service Connections (Burkhardt Hall) - Re-connect downstream of existing service line valve, connect into new 12" water main with 12" x 4" Tee w/ 4" Valve and Box (MJ, RJF) (Field verify service line size to be 4" or smaller). (AUD Det. 1.13)EA 0 0.00 0.00 0 0.00 0.00 W-14-A 4"Water Meter & Vault Installation (AUD Detail 1.20.1)EA 1 16,890.80 16,890.80 1 38,941.49 38,941.49 W-14-B 4" RPZ Backflow Preventer (AUD Details 5.5, 5.6 & 5.7)EA 1 15,115.40 15,115.40 1 19,408.85 19,408.85 W-15-A 6" Fire Value Vault (AUD Std. Detail 1.21.2) for Allen Hall EA 1 20,360.30 20,360.30 1 17,150.07 17,150.07 W-15-B 8" Fire Value Vault (AUD Std. Detail 1.21.2) for MCA-1 EA 0 0.00 0.00 0 0.00 0.00 W-16-A Remove Plug and Connect EA 7 2,096.30 14,674.10 7 1,214.42 8,500.94 W-16-B Connect into 6" water main EA 1 3,766.30 3,766.30 1 3,136.82 3,136.82 W-16-C Connect into 4" water main EA 1 4,696.30 4,696.30 1 2,738.33 2,738.33 2 of 5K/\420602\Admin\General\BidTab-ProjectD1.xlsx NO.ITEM UNIT QTY UNIT PRICE TOTAL PRICE QTY UNIT PRICE TOTAL PRICE AUGUSTA UTILITIES DEPARTMENT - CYBER COE CAMPUS PROJECT D1 - JLA 3042.1803 GEARIG CIVILWORKS, LLC.BEAM'S CONTRACTING, INC. W-16-D Connect into 8" water main EA 1 4,381.30 4,381.30 1 3,865.85 3,865.85 W-18 Close (and abandon) Valve (AUD Detail 1.18)EA 10 517.80 5,178.00 10 574.63 5,746.30 W-19 Remove Fire Hydrant EA 2 1,174.40 2,348.80 2 1,149.27 2,298.54 W-20 Remove water meter and box EA 1 4,971.60 4,971.60 1 1,149.27 1,149.27 I-1-A 8" PVC AWWA C900; DR-14; "purple" pipe with integral restrained joint (RJP) as manufactured by North American Products, Certainteed pipe or equal, installed per AUD Detail 1.1 LF 340 75.40 25,636.00 340 61.81 21,015.40 I-3-A Jack & Bore for 8" DIP, RJP and 16" Steel Casing pipe under Chamberlain Ave. and Flag Ceremonially Area per AUD Detail 3.1 LF 205 345.00 70,725.00 205 292.23 59,907.15 I-4-C.1 8" - 90 degree bend, MJ, RJF EA 1 891.00 891.00 1 465.34 465.34 I-4-C.2 8" - 45 degree bend, MJ, RJF EA 6 854.70 5,128.20 6 428.98 2,573.88 I-4-C.3 8" - 22.5 degree bend, MJ, RJF EA 4 851.50 3,406.00 4 282.09 1,128.36 I-4-C.4 8" x 8" Tee, MJ, Restrained Joint Fitting (RJF)EA 1 1,031.30 1,031.30 1 764.18 764.18 I-4-C.4 8" x 8" Tee, MJ, Restrained Joint Fitting (RJF)EA 1 0.00 0.00 1 764.18 764.18 I-4-C.5 8" Plug, MJ, RJF EA 3 718.80 2,156.40 3 310.69 932.07 I-4-C.6 8" Bell Restraint Harnesses (Not on plans. To be used only at the direction of the resident inspector)EA 2 686.70 1,373.40 2 237.56 475.12 I-6 8" Valve (Open Left (ccw); MJ, RJF) and Box w/ "IRR" on box cover EA 3 1,459.60 4,378.80 3 1,346.63 4,039.89 I-16 Remove Pipe and Connect into 8" Line with 8" x 8" Tee and Cut-in Sleeve (MJ, RJF)LS 1 5,925.60 5,925.60 1 2,529.08 2,529.08 I-17 Two-Wire Control Cable; direct bury, complete installed to include splice boxes LF 550 9.70 5,335.00 550 4.22 2,321.00 S-1-A.1 8" diameter PVC sanitary sewer pipe SDR 26, Depth 6' to 10', including Type II (No. 57 stone) bedding material LF 20 64.30 1,286.00 20 44.73 894.60 S-1-A.2 8" diameter DIP sanitary sewer pipe, Depth 6' to 10', including Type II (No. 57 stone)b bedding material LF 65 83.70 5,440.50 65 94.56 6,146.40 S-1-B.1 10" diameter PVC sanitary sewer pipe SDR 26, Depth 8' to 12', including Type II (No. 57 stone) bedding material LF 620 131.50 81,530.00 620 67.12 41,614.40 S-1-B.2 10" diameter DIP sanitary sewer pipe, Depth 8' to 10', including Type II (No. 57 stone) bedding material LF 0 0.00 0.00 0 0.00 0.00 S-1-C.1 12" diameter PVC sanitary sewer pipe SDR 26, Depth 8' to 14', including Type II (No.57 stone) bedding material LF 1820 135.50 246,610.00 1820 74.33 135,280.60 S-1-C.2 12" diameter DIP sanitary sewer pipe, Depth 10' to 12', including Type II (No. 57 stone) bedding material LF 40 126.60 5,064.00 40 120.48 4,819.20 S-6 Pre-cast Manholes (up to 6' depth)EA 15 4,640.60 69,609.00 15 3,179.85 47,697.75 3 of 5K/\420602\Admin\General\BidTab-ProjectD1.xlsx NO.ITEM UNIT QTY UNIT PRICE TOTAL PRICE QTY UNIT PRICE TOTAL PRICE AUGUSTA UTILITIES DEPARTMENT - CYBER COE CAMPUS PROJECT D1 - JLA 3042.1803 GEARIG CIVILWORKS, LLC.BEAM'S CONTRACTING, INC. S-7 Additional vertical depth of Manhole over 6'VLF 80 524.10 41,928.00 80 96.70 7,736.00 S-8 Sanitary Sewer exterior manhole joint wrapping EA 14 0.00 14 25.55 357.70 S-10 Outside Drop EA 3 0.00 3 5,023.03 15,069.09 S-11 Dog House / Connector Manhole EA 0 0.00 0 0.00 0.00 S-12 Sanitary Sewer Tie-ins (manhole or line)EA 3 0.00 3 2,509.27 7,527.81 S-13-A Sanitary Sewer Service Connection (6")EA 0 0.00 0 0.00 0.00 S-13-B Sanitary Sewer Service Re-Connection EA 0 0.00 0 0.00 0.00 S-14 Concrete Pipe Encasement CY 15 0.00 15 269.77 4,046.55 S-15 Water main crossings EA 10 0.00 10 2,100.28 21,002.80 S-18.A Sanitary Manhole Abandonment (AUD Det. 2.11)EA 12 0.00 12 1,230.16 14,761.92 S-18.B Sanitary Manhole Removal EA 10 0.00 10 1,034.48 10,344.80 S-19 Adjust Manhole to grade EA 1 0.00 1 4,000.00 4,000.00 P-2 Asphalt Pavement Removal and Replacement (2.5" 9.5 MM Superpave, 10.5" Graded Aggregate Base)SY 990 0.00 990 87.55 86,674.50 P-5 Remove and Replace Concrete Sidewalk (3,500 psi, 4" Thick)SY 600 0.00 600 89.83 53,898.00 P-9 Remove and Replace Concrete Curb and Gutter (GDOT Detail 9032B, Type 2, 3 or 4)LF 190 0.00 190 50.99 9,688.10 M-1 Flowable Fill (GDOT-Excavatable type) into abandoned sanitary sewers and water mains CY 120 0.00 120 226.80 27,216.00 M-2 Miscellaneous Concrete (3,500 psi)CY 25 0.00 25 366.56 9,164.00 M-3 Rock Excavation (or equivalent)CY 25 0.00 25 109.67 2,741.75 M-4 Select Backfill CY 2000 0.00 2000 11.04 22,080.00 M-5 Clearing & Grubbing AC 3 0.00 3 4,400.00 13,200.00 M-6 Silt Fence, Type C [Indicated on drawing CE104 (MCA-1) and as required for site utility installation as approved by resident inspector] See Note 1 below LF 7000 0.00 7000 4.94 34,580.00 M-7 Erosion Control Inlet Protection (Sd2-F, Sd2-P) See Note 1 below EA 45 0.00 45 334.79 15,065.55 M-8 Erosion Control Tree Protection (Tr) See Note 1 below EA 5 0.00 5 134.14 670.70 M-9 Erosion Control Construction Exit (Co) (50'x20') See Note 1 below EA 1 0.00 1 2,745.87 2,745.87 LS-1 Mobilization, Demobilization LS 1 0.00 1 188,027.66 188,027.66 LS-2 Bonds, Insurance LS 1 0.00 1 15,631.22 15,631.22 LS-3 Line Item Not Used NA 0 0.00 0 0.00 0.00 4 of 5K/\420602\Admin\General\BidTab-ProjectD1.xlsx NO.ITEM UNIT QTY UNIT PRICE TOTAL PRICE QTY UNIT PRICE TOTAL PRICE AUGUSTA UTILITIES DEPARTMENT - CYBER COE CAMPUS PROJECT D1 - JLA 3042.1803 GEARIG CIVILWORKS, LLC.BEAM'S CONTRACTING, INC. LS-4 Traffic Control for vehicular and pedestrian way (for construction under this contract)LS 1 0.00 1 21,388.68 21,388.68 LS-5 Temporary and Permanent Grassing [Indicated on drawing CE104 (MCA-1) and approved by resident inspector]. See Note 1 below LS 1 0.00 1 6,096.59 6,096.59 LS-6 As-built Survey GPS coordinates (X, Y, & Z) for installed sanitary sewer and water lines LS 1 0.00 1 3,655.67 3,655.67 LS-7-A Allowance No. 1 - Owner Project Allowance LS 1 120,000.00 120,000.00 1 120,000.00 120,000.00 LS-7-B Allowance No. 2 - Material Testing Allowance LS 1 20,000.00 20,000.00 1 20,000.00 20,000.00 TOTAL CONSTRUCTION COST 1,377,638.50 1,677,089.41 ENGINEERING CERTIFICATE To the best of my knowledge the enclosed bids are mathematically correct. TREVOR WIMBERLY, P.E. JOHNSON, LASCHOBER & ASSOCIATES, PC 10/27/2020 DATE **Total Construction Cost reflects missing bid form pages from document received by AUD/Procurement. Total Construction Cost noted in bid = $2,007,816.50 5 of 5K/\420602\Admin\General\BidTab-ProjectD1.xlsx Project Vicinity Map AUD Fort Gordon Cyber CoE Utilities Cyber CoECampus Utilities Invitation to Bid Sealed bids will be received at this office until Monday, September 28, 2020 @ 3:00 p.m. for furnishing – Via ZOOM ZOOM Meeting ID: 916 1233 3788 Passcode: 617211 Bid Item #20-240 Cyber CoE Campus Utilities – Project D1 (MCA-1) Task Order – for Augusta, GA - Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706-821-2422). Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $125.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Tuesday, August 29, 2020. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Pre Bid Conference will be held on Thursday, September 10, 2020 @ 10:00 a.m. Via Zoom - Meeting ID: 925 5699 9674 Passcode: 556146 All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 11, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of ninety (90) days after RFPs have been opened, pending the execution of contract with the successful vendor. A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Mailed to Pre-Qualified Task Order Vendors September 1, 2020 Revised: 2/19/2016 Commission Meeting Agenda 11/17/2020 2:00 PM Geotechnical Testing (soils & materials testing) Services Contract Department:Utilities Department:Utilities Caption:Motion to approve awarding contract to S&ME, Inc. for RFP Item #20-176 Geotechnical Testing Services. Background:The Augusta Utilities Department RFP was publicized via the Procurement Department to perform the required tasks related to carrying out geotechnical testing services (soils & materials testing) associated with Augusta Utilities projects. These services will be required for one year with an option for Augusta to renew annually for four additional one-year terms, for a total of up to five years. Qualifying submissions were considered from CSRA Testing & Engineering Co., S&ME, Inc., Wood Environmental & Infrastructure Solutions, Inc., Matrix Engineering Group, Inc., and ATC Group Services. The evaluation committee scored the proposals, and S&ME, Inc. was selected based upon the scoring results. Analysis:Augusta Utilities Department evaluated S&ME’s pricing proposal for services, and found it to be fair and reasonable. Financial Impact:The requested budget to contract these services is $ 74,022.50 over the life of the contract. Funds are available in account: G/L 507043490-5212999 and J/L 80199999-5212999. Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities recommends awarding the contract to S&ME, Inc. with the option of four additional one year renewals for an amount of up to $74,022.50 total over the course of up to five years. Funds are Available in the Funds are available in account: G/L 507043490-5212999 and J/L 80199999-5212999. Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Cover Memo 1 OF 26 REVISION DATE: September 2017 STATE OF GEORGIA RICHMOND COUNTY MAJOR PROJECTS CONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA (CITY) AND CONSULTANT CONSULTANT: S&ME, Inc. PROJECT: Geotechnical Testing Services DATE EXECUTED: DATE COMPLETED: 2 OF 26 REVISION DATE: September 2017 STATE OF GEORGIA RICHMOND COUNTY MAJOR PROJECTS CONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA (CITY) AND CONSULTANT This Agreement is made and entered into this ______ day of _ ___________, 2020 by and between AUGUSTA, Georgia, a political subdivision of the State of Georgia, hereinafter called the “CITY” and S&ME, Inc., a Corporation authorized to do business in Georgia, hereinafter called the "CONSULTANT." WHEREAS, the CITY desires to engage a qualified and experienced consulting firm to furnish professional services for: Geotechnical Testing Services and, WHEREAS, the CONSULTANT has represented to the CITY that it is experienced and qualified to provide the services contained herein and the CITY has relied upon such representation. NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is agreed by and between the CITY and the CONSULTANT that: 3 OF 26 REVISION DATE: June 2011 GENERAL PROVISIONS CONSULTANT has agreed, in this Agreement with CITY to procure the services of licensed design professionals, to provide the engineering services required to provide professional engineering and design services for the Project in accordance with the requirements as outlined in and attached as Attachment A – Scope of Services and other relevant data defining the Project. CONSULTANT COORDINATION The CONSULTANT shall cooperate fully with all municipalities, local government officials, utility companies, and other consultants as directed by the CITY. CONSULTANT and all relevant parties agree to work together on the basis of trust, good faith and fair dealing, and shall take actions reasonably necessary to enable each other to perform this Agreement in a timely, efficient and economical manner. All parties agree to cooperate in a manner consistent with good design practice and will exercise the degree of skill and diligence normally employed by professional engineers or consultants practicing under similar conditions. CONSULTANT will re-perform any services not meeting this standard without additional compensation. AMENDMENTS TO AGREEMENT Every amendment to the Scope of Services shall become and is hereby made a part of this Agreement. Amendments must be fully executed by both the CONSULTANT and CITY to be valid. REDUCTION IN REQUIRED SERVICES If reductions in the required services are ordered by CITY, the credits shall be the amounts for such services as described in subsequently executed Amendments to this Agreement, and no claim for damages for anticipated profits shall accrue to the CONSULTANT. DATE CHANGES If in this Agreement specific periods of time for rendering services are set forth or specific dates by which services are to be completed are provided and if such periods of time or dates are changed through no fault of CONSULTANT, the rates and amounts of compensation provided for herein shall be subject to equitable adjustment. AGREEMENT MODIFICATIONS This Agreement shall not be modified except by a duly executed Amendment hereto in writing under the hands and seals of both parties hereto. TIME OF COMPLETION The time of completion shall be as described in the schedule attached hereto as Attachment D - Schedule. 4 OF 26 REVISION DATE: June 2011 This Agreement shall terminate immediately and absolutely at such time as appropriated and otherwise obligated funds are no longer available to satisfy the obligations of the CONSULTANT on behalf of the CITY under this Agreement. However, CONSULTANT will be compensated for all work prior to termination of contract even if the CITY has obligated the funds to other projects. PROJECT PROGRESS CONSULTANT'S services and compensation under this Agreement have been agreed to in anticipation of the orderly and continuous progress of the Project through completion. LITIGATION Nothing in this Agreement shall be construed as obligating the CONSULTANT to appear, support, prepare, document, bring, defend or assist in litigation either undertaken or defended in behalf of the CITY except in consideration of compensation. All such services required or requested of CONSULTANT by the CITY except suits or claims between the parties to this Agreement will be reimbursed as additional services. BINDINGS It is further agreed that the CITY and CONSULTANT each binds itself and themselves, its or their successors, executors, administrators and assigns to the other party to this Agreement and to its or their successors, executors and assigns in respect to all covenants of this Agreement. Except as above, neither CITY nor the CONSULTANT shall assign, sublet or transfer its or their interest in this Agreement without prior written consent of the other party hereto. EXTENT OF THE AGREEMENT This Agreement represents the entire agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations and agreements, either written or oral. 5 OF 26 REVISION DATE: June 2011 DEFINITIONS Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall have the following meanings: Agreement Execution - means the date on which CONSULTANT executes and enters into an Agreement with CITY to perform the Work. Agreement Price - means the total monies, adjusted in accordance with any provision herein, payable to the CONSULTANT under this Agreement. CITY –means a legal entity AUGUSTA, Georgia, a political subdivision of the State of Georgia. CONSULTANT - means the party or parties contracting directly with the CITY to perform Work pursuant to this Agreement. Contract - means the Agreement Documents specifically identified and incorporated herein by reference. Contract Time - means the period of time stated in this Agreement for the completion of the Work. Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity having a contractual agreement with CONSULTANT or with any of its subcontractors at any tier to provide a part of the Work called for by this Agreement. Supplemental Agreement - means a written order to CONSULTANT signed by CITY and accepted by CONSULTANT, effecting an addition, deletion or revision in the Work, or an adjustment in the Agreement Price or the Contract Time, issued after execution of this Agreement. Task Order – means a written order specifying a Scope of Services, time of completion and compensation limit for services being provided by CONSULTANT. Task Orders shall be incorporated by reference as part of the Supplemental Conditions of this Agreement. Work - means any and all obligations, duties and responsibilities, including furnishing equipment, engineering, design, workmanship, labor and any other services or things necessary to the successful completion of the Project, assigned to or undertaken by CONSULTANT under this Agreement. 6 OF 26 REVISION DATE: June 2011 CONTRACT DOCUMENTS List of Documents The Agreement, the General Conditions, the Attachments, and any Supplemental Agreements, including Task Orders shall constitute the Agreement Documents (the “Agreement”). Conflict and Precedence The Agreement Documents are complementary, and what is called for by one is as binding as if called for by all. In the event there are any conflicting provisions or requirements in the component parts of this Agreement, the several Agreement Documents shall take precedence in the following order: 1. Agreement – Including Attachments 2. General Conditions 3. Supplemental Conditions – Including Task Orders 7 OF 26 REVISION DATE: June 2011 GENERAL CONDITIONS 1. COMMENCEMENT OF WORK The performance of services as defined in the Prime Agreement between CONSULTANT and the CITY, and herein described in this Agreement as Attachment A shall be commenced upon receipt by the CONSULTANT of a written Notice To Proceed. The effective date of services shall be defined in the Notice To Proceed. 2. PROFESSIONAL STANDARDS The standard of care for all services performed or furnished by CONSULTANT under this Agreement will be the level of care and that is ordinarily used by members of CONSULTANT’S profession practicing under similar conditions. 3. CHANGES AND EXTRA WORK The CITY may, at any time, request changes in the work to be performed hereunder. All such changes, including any increase or decrease in the amount of the CONSULTANT’s compensation, which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be incorporated in written Supplemental Agreements to the Agreement. Changes that involve an increase in the compensation shall be considered major, and require the approval of the CITY. 4. PERSONNEL The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel necessary to complete this Agreement; none of whom shall be employees of, or have any contractual relationship with, the CITY. All of the services required hereunder will be performed by the CONSULTANT under its supervision, and all personnel engaged in the work shall be qualified and shall be authorized or permitted under law to perform such services. All key professional personnel, including subcontractors, engaged in performing services for the CONSULTANT under this agreement are indicated in a personnel listing attached hereto as Attachment C – Listing of Key Personnel and incorporate herein by reference. No changes or substitution shall be permitted in the CONSULTANT’s Key Personnel without the prior written approval of the CITY or his designee. The CONSULTANT shall employ only persons duly registered in the appropriate category in responsible charge of supervision and design of the work. The CONSULTANT shall endorse all reports, contract plans, and survey data. Such endorsements shall be made by a person duly registered in the appropriate category by the Georgia State Board of Registration for Professional Engineers and Land Surveyors, being in the full employ of the CONSULTANT and responsible for the work prescribed by this Agreement. 8 OF 26 REVISION DATE: June 2011 5. ACCURACY OF WORK The CONSULTANT shall be responsible for the accuracy of the work and shall promptly correct errors and omissions in its plans and specifications without additional compensation. The CONSULTANT shall give immediate attention to these changes so there will be a minimum of delay to others. Acceptance of the work by the CITY will not relieve the CONSULTANT of the responsibility for subsequent correction of any errors and the clarification of any ambiguities. 6. CONFIDENTIALITY The CONSULTANT agrees that its conclusions and any reports are for the confidential use and information of the CITY and that it will not disclose its conclusions in whole or in part to any persons whatsoever, other than to submit its written documentation to the CITY, and will only discuss the same with it or its authorized representatives. Upon completion of this Agreement term, all documents, drawings, reports, maps, data and studies prepared by the CONSULTANT pursuant thereto shall become the property of the CITY and be delivered thereto. Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and findings of the work conducted under this Agreement shall not be presented publicly or published without prior approval in writing of the CITY. It is further agreed that if any information concerning the PROJECT, should be released by the CONSULTANT without prior approval from the CITY, the release of same shall constitute grounds for termination of this Agreement without indemnity to the CONSULTANT, but should any such information be released by the CITY or by the CONSULTANT with such prior approval, the same shall be regarded as public information and no longer subject to the restrictions of this Agreement. 7. OPEN RECORDS CONSULTANT acknowledge that all records relating to this Agreement and the services to be provided under the contract may be a public record subject to Georgia’s Open Records Act (O.C.G.A. § 50-18-70, et seq.). CONSULTANT shall cooperate fully in responding to such request and making all records, not exempt, available for inspection and copying as provided by law. 8. JURISDICTION The law of the State of Georgia shall govern the CONTRACT between CITY and CONSULTANT with regard to its interpretation and performance, and any other claims related to this agreement. All claims, disputes and other matters in question between CITY and CONSULTANT arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The CONSULTANT, by executing this Agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. 9 OF 26 REVISION DATE: June 2011 9. TERMINATION OF AGREEMENT FOR CAUSE If through any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the CONSULTANT shall violate any of the covenants, agreements or stipulations of this Agreement, CONSULTANT will be given the opportunity to commence correction of obligation within 5 days of written notice and diligently complete the correction thereafter. Failure to maintain the scheduled level of effort as proposed and prescribed, or deviation from the aforesaid schedule without prior approval of the CITY, shall constitute cause for termination. The CITY shall thereupon have the right to terminate this Agreement by giving written notice to the CONSULTANT of such termination, and specifying the effective date thereof, at least five (5) days before the effective date of such termination. In such event, all finished or unfinished documents, maps, data, studies, work papers and reports prepared by the CONSULTANT under this Agreement shall become the property of the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents, as mutually agreed by the CITY and CONSULTANT. 10. TERMINATION FOR CONVENIENCE OF THE CITY The CITY may terminate this contract in part or in whole upon written notice to the CONSULTANT. The CONSULTANT shall be paid for any validated services under this Contract up to the time of termination. 11. COORDINATION AND COOPERATION WITH OTHER UTILITIES AND CONSULTANTS CONSULTANT shall thoroughly research all utility records to identify the existing facilities on the submitted roadway plans for avoidance, or resolution, of conflicts with the proposed Scope of Services. If the CITY undertakes or awards other contracts for additional related work, the CONSULTANT shall fully cooperate with such other CONSULTANTs and the CITY employees or appointed committee(s), and carefully fit its own work to such additional work as may be directed by the CITY. The CONSULTANT shall not commit or permit any act which will interfere with the performance of work by any other CONSULTANT or by CITY employees. 12. COVENANT AGAINST CONTINGENT FEES The CONSULTANT warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing business and that the CONSULTANT has not received any non-CITY fee related to this Agreement without the prior written consent of the CITY. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the full amount of such commission, percentage, brokerage or contingent fee. 10 OF 26 REVISION DATE: June 2011 13. RESPONSIBILITY FOR CLAIMS AND LIABILITY The CONSULTANT shall be responsible for any and all damages to properties or persons caused by its employees, subcontractors, or agents, and shall hold harmless the CITY, its officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever to the extent found to be resulting from the CONSULTANT, its subcontracts, or agent in the negligent performance or non-performance of work under this Agreement. These indemnities shall not be limited by reason of the listing of any insurance coverage. 14. INSURANCE The CONSULTANT shall, at all times that this Agreement is in effect, cause to be maintained in force and effect an insurance policy(s) that will ensure and indemnify the CITY against liability or financial loss resulting from injuries occurring to persons or property or occurring as a result of any negligent error, act, or omission of the CONSULTANT in performance of the work during the term of this Agreement. The CONSULTANT shall provide, at all times that this agreement is in effect, Worker's Compensation insurance in accordance with the laws of the State of Georgia. The CONSULTANT shall provide, at all times that this Agreement is in effect, Insurance with limits of not less than: A. Workmen’s Compensation Insurance – in accordance with the laws of the State of Georgia. B. Public Liability Insurance – in an amount of not less that One Million ($1,000,000) Dollars for injuries, including those resulting in death to any one person, and in an amount of not less than One Million ($1,000,000) Dollars on account of any one occurrence. C. Property Damage Insurance – in an amount of not less than One Million ($1,000,000) Dollars from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars. D. Valuable Papers Insurance – in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project. E. Professional Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000. CITY will be named as an additional insured with respect to CONSULTANT’s liabilities hereunder in insurance coverage’s identified in items (b) and (c). The policies shall be written by a responsible company(s), to be approved by the CITY, and shall be noncancellable except on thirty-(30) days' written notice to the CITY. Such policies shall name the CITY as co-insured, except for worker's compensation and professional liability policies, and a copy of such policy or a certificate of insurance shall be filed with the Director at the time of the execution of this Agreement. 11 OF 26 REVISION DATE: June 2011 15. PROHIBITED INTERESTS 15.1 Conflict of Interest: The CONSULTANT agrees that it presently has no interest and shall acquire no interest, direct or indirect, that would conflict in any manner or degree with the performance of its services hereunder. The CONSULTANT further agrees that, in the performance of the Agreement, no person having such interest shall be employed. 15.2 Interest of Public Officials: No member, officer, or employee of the CITY during his tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. 15.3 Employment of CITY’s Personnel: The CONSULTANT shall not employ any person or persons in the employ of the CITY for any work required by the terms of the Agreement, without the written permission of the CITY except as may otherwise be provided for herein. 16. SUBCONTRACTING The CONSULTANT shall not subcontract any part of the work covered by this Agreement or permit subcontracted work to be further subcontracted without the CITY's prior written approval of the subcontractor. All subcontracts in the amount of $5,000 or more shall include, where possible, the provisions set forth in this Agreement. 17. ASSIGNABILITY The CONSULTANT shall not assign or transfer whether by an assignment or novation, any of its rights, obligations, benefits, liabilities or other interest under this Agreement without the written consent of the CITY. 18. EQUAL EMPLOYMENT OPPORTUNITY During the performance of this Agreement, the CONSULTANT agrees as follows: (1) the CONSULTANT will not discriminate against any employee or applicant for employment because of race, creed, color, sex or national origin; (2) the CONSULTANT will, in all solicitations or advertisements for employees placed by qualified applicants, receive consideration for employment without regard to race, creed, color, sex or national origin; (3) the CONSULTANT will cause the foregoing provisions to be inserted in all subcontracts for any work covered by the Agreement so that such provision will be binding upon each subcontractor, provided that the foregoing provision shall not apply to contracts or subcontracts for standard commercial supplies of raw materials. 19. DRUG FREE WORK PLACE CONSULTANT shall be responsible for insuring that its employees shall not be involved in any manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a controlled substance in the workplace. For purposes of the policy, “workplace” is defined as CITY 12 OF 26 REVISION DATE: June 2011 owned or leased property, vehicles, and project or client site. Any violation of the prohibitions may result in discipline and/or immediate discharge. CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal drug statute conviction for workplace violation. CONSULTANT may require drug or alcohol testing of employees when contractually or legally obligated, or when good business practices would dictate. 20. ANTI-KICKBACK CLAUSE Salaries of architects, drafters, engineer’s, and technicians performing work under this Agreement shall be paid unconditionally and not less often than once a month without deduction or rebate on any account except only such payroll deductions as are mandatory by law. The CONSULTANT hereby promises to comply with all applicable "Anti-kickback" laws, and shall insert appropriate provisions in all subcontracts covering work under this Agreement. 21. AUDITS AND INSPECTORS At any time during normal business hours and as often as the CITY may deem necessary, the CONSULTANT shall make available to the CITY and/or audit representatives of the CITY for examination all of its records with respect to all matters covered by this Agreement. It shall also permit the CITY and/or representatives of the audit, examine and make copies, excerpts or transcripts from such records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. The CONSULTANT shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred on the Project and used in support of its proposal and shall make such material available at all reasonable times during the period of the Agreement, and for three years from the date of final payment under the Agreement, for inspection by the CITY or any reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10%. The CONSULTANT agrees that the provisions of this Article shall be included in any Agreements it may make with any subcontractor, assignee, or transferee. 22. OWNERSHIP, PUBLICATION, REPRODUCTION AND USE All documents and materials prepared as an instrument of service pursuant to this Agreement are the property of the CITY. The CITY shall have the unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, maps, or other materials prepared under this Agreement without according credit of authorship. The CITY shall hold harmless the CONSULTANT against all claims arising out of such use of documents and materials without the CONSULTANT’s knowledge and written consent. 23. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the CITY, either before, during, or after the execution of this Agreement, shall affect or modify any of the terms or 13 OF 26 REVISION DATE: June 2011 obligations herein contained, nor shall such verbal agreement or conversation entitle the CONSULTANT to any additional payment whatsoever under the terms for this Agreement. All changes to this Agreement shall be in writing and appended hereto as prescribed in Article 3 above. 24. INDEPENDENT CONTRACTOR The CONSULTANT shall perform the services under this Agreement as an independent contractor and nothing contained herein shall be construed to be inconsistent with this relationship or status. Nothing in this Agreement shall be interpreted or construed to constitute the CONSULTANT or any of its agents or employees to be the agent, employee, or representative of the CITY. 25. NOTICES All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices shall be addressed as follows: CITY: CONSULTANT: ADMINISTRATOR AUGUSTA, GEORGIA 535 Telfair St., Suite 910 Augusta, GA 30911 Copy to: DIRECTOR AUGUSTA UTILITIES DEPARTMENT 452 Walker Street; Suite 200 Augusta, GA 30901 26. TEMPORARY SUSPENSION OR DELAY OF PERFORMANCE OF CONTRACT To the extent that it does not alter the scope of this agreement, Augusta, GA may unilaterally order a temporary stopping of the work, or delaying of the work to be performed by CONSULTANT under this agreement. 27. DEFECTIVE PRICING To the extent that the pricing provided by CONSULTANT is erroneous and defective, the parties may, by agreement, correct pricing errors to reflect the intent of the parties. 28. SPECIFIED EXCUSES FOR DELAY OR NON-PERFORMANCE CONSULTANT is not responsible for delay in performance caused by hurricanes, tornadoes, floods, and other severe and unexpected acts of nature. In any such event, the contract price and schedule shall be equitably adjusted. 14 OF 26 REVISION DATE: June 2011 29. HOLD HARMLESS Except as otherwise provided in this agreement, CONSULTANT shall indemnify and hold harmless Augusta, GA, and its employees and agents from and against all liabilities, claims, suits, demands, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from the negligent performance of its Work. 30. GEORGIA PROMPT PAY ACT NOT APPLICABLE The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act. 31. RIGHT TO INSPECT PREMISES Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work site of CONSULTANT or any subcontractor of CONSULTANT or subunit thereof which is pertinent to the performance of any contract awarded or to be awarded by Augusta, Georgia. 32. E-VERIFY All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia has registered with and is participating in a federal work authorization program. All contractors and subcontractors must provide their E-Verify number and must be in compliance with the electronic verification of work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13- 10-91 and shall continue to use the federal authorization program throughout the contract term. All contractors shall further agree that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to its contract with Augusta, Georgia the contractor will secure from such subcontractor(s) each subcontractor’s E-Verify number as evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to maintain records of such compliance and provide a copy of each such verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform such physical services. 33. LOCAL SMALL BUSINESS LANGUAGE In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractor expressly agrees to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all contracts where a local small business goal has been established, the contractor is required to provide local small business utilization reports. Contractor shall report to Augusta, Georgia the total dollars paid to each local small business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in the format specified by the Director of minority and small business opportunities, and shall be 15 OF 26 REVISION DATE: June 2011 submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the contractor and/or collecting liquidated damages. 34. ACKNOWLEDGEMENT “Consultant acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Consultant is deemed to possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of Consultant's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that the Consultant may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Consultant agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if the Consultant provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Consultant. Consultant assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized, including, without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue producing contracts. [SIGNATURES ON FOLLOWING PAGE] 16 OF 26 REVISION DATE: June 2011 IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below: CITY: CONSULTANT: AUGUSTA, GEORGIA (CITY) BY: BY: PRINTED NAME: Hardie Davis, Jr. PRINTED NAME: AS ITS: MAYOR AS ITS: Principal ATTEST CLERK: ATTEST: PRINTED NAME: PRINTED NAME: AS ITS: Clerk of Commission AS ITS: Principal DATE: DATE: Copy To: DIRECTOR AUGUSTA UTILITIES DEPARTMENT 452 Walker Street, Suite 200 Augusta, GA 30901 17 OF 26 REVISION DATE: June 2006 CONSULTANT’S RESPONSIBILITIES CONSULTANT , in order to determine the requirements of the Project, shall review the information in Attachment A – Scope of Services. CONSULTANT shall review its understanding of the Project requirements with CITY and shall advise CITY of additional data or services which are not a part of CONSULTANT’s services, if any, necessary for design to begin. PROJECT UNDERSTANDING Upon request from the CONSULTANT, CITY may provide all criteria and full information as to CITY's and CONSULTANT'S requirements for this part of the project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expendability, and any budgetary limitations. CONSULTANT may request from the CITY to furnish data, reports, surveys, and other materials that may be relied upon in performing CONSULTANT'S services. REVIEW OF WORK Authorized representatives of the CITY may at all reasonable times review and inspect the project activities and data collected under the Agreement and amendments thereto. All reports, drawings, studies, specifications, estimates, maps and computation prepared by or for the CITY in association with this Agreement shall be subject to review. The CITY may at any time request progress reports, prints or copies of any work performed under this Agreement. Refusal by the CONSULTANT to submit progress reports and/or plans shall be cause to withhold payment to the CONSULTANT until the CONSULTANT complies with the CITY’s request in the regard. The CITY’s review recommendations shall be incorporated into the plans by the CONSULTANT. CONSULTANT'S INSURANCE CONSULTANT will maintain throughout this AGREEMENT the following insurance limits as specified in General Condition 14 – Insurance. 18 OF 26 REVISION DATE: June 2011 CITY’S RESPONSIBILITES CITY-FURNISHED DATA CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULTANT's services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. RIGHT TO ENTER The CONSULTANT will notify all property owners or occupants of the intent to enter properties for the purpose of accomplishing work in accordance with the practices of the CITY. The CONSULTANT shall discuss with and receive approval from the CITY prior to sending notices of intent to enter private property. Upon request by the CONSULTANT, the CITY will provide the necessary documents identifying the CONSULTANT as being in the employ CITY for the purpose described in the Agreement. ADVERTISEMENTS, PERMITS, AND ACCESS Unless otherwise agreed to in the Scope of Services, CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for CONSULTANT's services or PROJECT construction. TIMELY REVIEW CITY will examine CONSULTANT's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as CITY deems appropriate; and render in writing decisions required by CITY in a timely manner. PROMPT NOTICE CITY will give prompt written notice to CONSULTANT whenever CITY observes or becomes aware of any development that affects the scope or timing of CONSULTANT's Services, or of any defect in the work of CONSULTANT or construction contractors. CITY'S INSURANCE CITY will maintain property insurance on all pre-existing physical facilities associated in any way with the PROJECT. LITIGATION ASSISTANCE The Scope of Services does not include costs of CONSULTANT for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by CITY. All such Services required or requested of CONSULTANT by CITY, except for suits or claims between the parties to this AGREEMENT, will be reimbursed as additional services. 19 OF 26 REVISION DATE: June 2011 ATTACHMENT A – SCOPE OF SERVICES For a scope of services, please refer to the attached RFQ 20-176 for Geotechnical Testing Services and the attached proposal from S&ME, Inc, which includes the fee schedule for service tasks. 20 OF 26 REVISION DATE: June 2011 ATTACHMENT B - COMPENSATION The CITY shall compensate the CONSULTANT for services, which have been authorized by the CITY under the terms of this Agreement. The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY and accompanied by all support documentation requested by the CITY, for payment for the services, which were completed during the billing period. The CITY shall review for approval said invoices. The CITY shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs requested or a part thereof, as determined solely by the CITY, are unreasonably in excess of the actual phase of completion of each phase. The CITY shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not considered to be evidence of performance by the CONSULTANT to the point indicted by such invoice, or of receipt of acceptance by the CITY of the service covered by such invoice. The CITY shall pay any undisputed items contained in such invoices. Each invoice shall be accompanied by a letter progress report describing the total work accomplished for each phase and any problems, which have been encountered, which may inhibit execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and an itemized description of the percentage of total work completed for each phase during the billing period. When the CITY authorizes the CONSULTANT to proceed with the work authorized in a Task Order, it agrees to pay the CONSULTANT for work completed, on the basis of the standard billing rates shown in Attachment B to the Contract of those principals and employees engaged directly on the work. Compensation for design services shall be invoices based on the sum of all actual costs incurred in the performance of the work, including all direct, payroll, overall and profit cost in an amount not-to-exceed the compensation set forth in the terms of the Agreement or any authorized Task Order. All invoices submitted by the CONSULTANT shall be detailed to reflect incurred expenses, labor hours and costs by authorized Task. Overtime may be performed at the discretion of the CONSULTANT, but the premium time portion of the overtime will not be billed to the CITY unless the CONSULTANT has requested acceleration of the scheduled work in writing. 21 OF 26 REVISION DATE: June 2011 ATTACHMENT C – LISTING OF KEY PERSONNEL CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel below, including a designated Program Manager will not change or be reassigned without the written approval of the CITY. Those personnel committed for this work are as follows: 22 OF 26 REVISION DATE: June 2011 ATTACHMENT D – SCHEDULE FOR PERFORMANCE The term of services will be one year, with the start and end date issues in the Notice to Proceed. Augusta has the option to renew the agreement annually for the duration of four (4) additional one-year terms. 23 OF 26 REVISION DATE: June 2011 CONSULTANT SERVICES As a part of this Agreement the CONSULTANT agrees to furnish the following checked items (CONSULTANT to initial in the space provided acknowledging responsibility to furnish said item). Prior to Authorization To Proceed: Detailed Scope of Services based upon Schedule A of this Agreement to be submitted with Cost Proposal clearly defining the CONSULTANT’S understanding of the project limits, design objectives and CONSULTANT’S services to be provided. ¤ Cost Proposal that will include cost of surveying, design, preparation of construction plans and specifications, and other services requested in the CITY’s Request for Proposal. ¤ Schedule for submittal of review documents at 30%, 60%, and 90% completion; and final documents. Prior to submitting 30% review documents: ¤ Locate all existing utilities using available information collected by the CONSULTANT. The CITY will furnish available information on water and sewer locations however the CONSULTANT must verify to CITY’S satisfaction. ¤ Provide CITY with information on the project site(s), including the following: · Past and present use of the land (specifically identify any landfilling activities in the area); identify any nearby designated wetlands · Soil type(s) · Boring results when required by CONSULTANT for new facilities or where depth of line and existing site conditions warrant. · Brief description of the area (e.g., residential, commercial, industrial) including general slope of the land, and whether trees, signs, etc. will be in conflict with the new facilities. Include number of properties affected and number of easements required with property owners identified · Identification of potential problems in meeting design objectives. ¤ Site Plan (If Required) Throughout project: ¤ Prepare printed responses to comments received from the CITY following reviews. ¤ Provide the necessary plats for easement acquisition and DOT/other permit application. ¤ Prepare Public Works/DOT/Other permit applications for signature by the CITY. ¤ Prepare and submit plans to EPD for review and approval when required. 24 OF 26 REVISION DATE: June 2011 ¤ Prepare plans and specifications, using Augusta Utilities Design Standards and Specifications (latest version). Specifications must mirror that provided by the CITY. ¤ Prepare construction cost estimates at each review stage, 30%, 60%, 90%, and with the submittal of Final documents. Provide cost breakdown for any items to be lump sum in the construction contract. Upon completion of design: ¤ Coordinate with the City Procurement Department to advertise the project. ¤ Fax bid information to CITY. ¤ Attend the Pre-Bid Meeting as a technical reference to the CITY. ¤ Prepare letter of recommendation for award of the contract. ¤ Develop conformed contract documents and forward to the CITY for execution. ¤ Attend the pre-construction meeting as a technical reference to the CITY. ¤ Provide clarification related to the plans/specifications throughout design and construction. ¤ Provide record drawings at completion of the project electronically, per the Utilities Design Standards and Specifications (latest version). ¤ Provide Services During Construction as follows: · Attend project meetings as scheduled by the CITY · Recommend design changes as field conflicts arise (site visits may be required) · Review and approval of pay requests from the construction Contractor (line of communication will be construction contractor to resident observer to CONSULTANT to CITY) · Provide clarification of plans and specifications throughout construction · Revise/update plans and/or easement plats as changes occur that require resubmittal to DOT/other agencies. AUGUSTA UTILITIES DEPARTMENT CONSULTANT BY: BY: PRINTED NAME: PRINTED NAME: TITLE: DIRECTOR TITLE: Principal DATE: DATE: 25 OF 26 REVISION DATE: June 2006 ADDITIONAL SERVICES: 1. Revisions to the plans/contract documents to extend the limits of the project after this AGREEMENT has been executed by the CITY. 2. Revisions due to incorrect locations of existing utilities by the CONSULTANT (i.e., correct location given by CITY, incorrectly marked on plans by engineer) will be the responsibility of the CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government agency at their request will be considered an additional service. 3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY. 4. Other not described above, as approved by the CITY. NOTE: It is the responsibility of the CONSULTANT as contracted by the CITY to provide professional surveying and engineering services. It is expected that such professionals will operate in a manner which assures the interests of the common welfare, rather than in a manner which promotes their own financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a client. It is the duty of the CONSULTANT to protect the safety, health and welfare of the public in the performance of their professional duties. 26 OF 26 REVISION DATE: June 2006 BEST AND FINAL FEE PROPOSAL Item Estimated Quantity Units Cost/Unit Item Total Technician Part Time Technician 1040 Hours $ 51.50 $53,560.00 Technician Total $ 53,560.00 Testing Concrete Pours 4 Pours Concrete Cylinder Tests 40 Tests $ 9.75 $ 390.00 Nuclear Density Tests 750 Tests $ 9.75 $ 7,312.50 Soil Proctors 50 Tests $120.00 $ 6,000.00 Soil Classification Tests 50 Tests $120.00 $ 6,000.00 Grout Tube Tests 4 Tests $ 15.00 $ 60.00 Asphalt Core Tests 35 Tests $ 20.00 $ 700.00 Testing Total $ 20,462.50 Technician and Testing - Annual Total $ 74,022.50 NOTES: 1. All unit prices and hourly rates must include all costs associated with collection of samples, performance of observations or tests (including all required equipment and supplies), QA/QC, evaluation of results, preparation and delivery of reports and engineering review. 2. The level-of-effort quantities provided in the RFP represent Augusta's best effort to identify the amount of work to be performed. These quantities may vary up or down during the course of this agreement. Monthly billings will be for the actual usage during that month at the rates provided above. 3. Unit prices provided are firm for one year. 4. Proposer guarantees technician availability 20 hours per week with a maximum two hour response time. 5. Any items listed under "Testing" above that are included in the hourly cost for the technician should be left blank. Any items left blank will be considered as included in the technician rate. Request for Proposal Request for Proposals will be received at this office until Wednesday, August 19, 2020 @ 11:00 a.m. for furnishing: Via ZOOM Opening - Meeting ID: 969 0985 1308 Password: 096593 RFP Item # 20-176 Geotechnical Testing Services for Construction Projects for Augusta GA – Utilities Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706-821-2422). A Pre Proposal Conference will be held on Tuesday, August 4, 2020, @ 10:00 a.m. via ZOOM Meeting ID: 985 5650 5990 Password: 597000 All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, August 5, 2020, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 9, 16, 23, 30, 2020 Metro Courier July 9, 2020 Revised: 2/17/2016 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Original 7 Copies Fee Proposal WOOD, ENVIRONMENTAL & INFRASTRUCTURE SOLUTIONS INC. 7828 RIVER ROAD WAYNESBORO, GA 30809 YES 44372 YES YES YES YES MATRIX ENGINEERING GROUP INC. 3459 WRIGHTSBORO ROAD, SUITE B. AUGUSTA, GA 30909 YES 46339 YES YES YES YES CSRA TESTING & ENGINEERING 1005 EMMETT ST, STE B AUGUSTA, GA 30904 YES 138689 YES YES YES YES NOVA ENGINEERING 428 CRAWFORD AVE AUGUSTA, GA 30904 YES 124398 YES YES YES NO NON- COMPLIANT S & ME 1527 CRESCENT DRIVE AUGUSTA, GA 30909 YES 53285 YES YES YES YES ATC GROUP SERVICES 1453 GREENE STREET SUITE A AUGUSTA, GA 30901 YES 46692 YES YES YES YES RFP Item # 20-176 Geotechnical Testing Services for Construction Projects for Augusta GA – Utilities Department Opening Date: Wednesday, August 19, 2020 @ 11:00 a.m. VIA ZOOM Total Number Specifications Mailed Out: 26 Total Number Specifications Download (Demandstar): 6 Total Electronic Notifications (Demandstar): 176 GA Registry: 653 Pre-Proposal Conference: 11 Total packages submitted: 6 Total Noncompliant: 1 Page 1 of 1 WOOD, ENVIRONMENTAL & INFRASTRUCTURE SOLUTIONS INC. 7828 RIVER ROAD WAYNESBORO, GA 30809 MATRIX ENGINEERING GROUP INC. 3459 WRIGHTSBORO ROAD, SUITE B. AUGUSTA, GA 30909 CSRA TESTING & ENGINEERING 1005 EMMETT ST, STE B AUGUSTA, GA 30904 S & ME 1527 CRESCENT DRIVE AUGUSTA, GA 30909 ATC GROUP SERVICES 1453 GREENE STREET SUITE A AUGUSTA, GA 30901 NOVA ENGINEERING 428 CRAWFORD AVE AUGUSTA, GA 30904 WOOD, ENVIRONMENTAL & INFRASTRUCTURE SOLUTIONS INC. 7828 RIVER ROAD WAYNESBORO, GA 30809 MATRIX ENGINEERING GROUP INC. 3459 WRIGHTSBORO ROAD, SUITE B. AUGUSTA, GA 30909 CSRA TESTING & ENGINEERING 1005 EMMETT ST, STE B AUGUSTA, GA 30904 S & ME 1527 CRESCENT DRIVE AUGUSTA, GA 30909 ATC GROUP SERVICES 1453 GREENE STREET SUITE A AUGUSTA, GA 30901 NOVA ENGINEERING 428 CRAWFORD AVE AUGUSTA, GA 30904 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS FAIL PASS PASS PASS PASS PASS FAIL 2. Qualifications & Experience (0-5)20 4.5 4.8 3.8 5.0 4.5 90.0 95.0 75.0 100.0 90.0 0 3. Organization & Approach (0-5)15 4.0 4.0 3.5 5.0 3.5 60.0 60.0 52.5 75.0 52.5 0 4. Scope of Services • Provide geotechnical soils & materials testing for the Utilities Department as outlined in scope • A response time maximum of 2 hours but preferred within 1 hour (0-5)20 3.8 4.0 2.3 4.8 3.5 75.0 80.0 45.0 95.0 70.0 0 5. Financial Stability (0-5)5 4.5 3.8 4.0 4.8 4.3 22.5 18.8 20.0 23.8 21.3 0 6. References (0-5)5 5.0 5.0 5.0 5.0 5.0 25.0 25.0 25.0 25.0 25.0 0 Within Richmond County 5 10 5 5 5 5 0.0 50.0 50.0 50.0 50.0 0 Within CSRA 5 6 5 30.0 0.0 0.0 0.0 0.0 0 Within Georgia 5 4 0.0 0.0 0.0 0.0 0.0 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 0.0 0.0 0.0 0.0 0  All Others 5 1 0.0 0.0 0.0 0.0 0.0 0 26.8 26.5 23.5 29.5 25.8 0 302.5 328.8 267.5 368.8 308.8 0 8. Presentation by Team (0-5)10 0 0 0 0 0 0 9. Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 Lowest Fees 5 10 5 0 0 0 0 50 0 Second 5 6 5 30 0 0 0 0 0 Third 5 4 5 0 0 0 20 0 0 Forth 5 2 5 0 10 0 0 0 0 Fifth 5 1 0 0 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 5 5 0 5 5 0 30 10 0 20 50 0 31.8 31.5 23.5 34.5 30.8 0.0 332.5 338.8 267.5 388.8 358.8 0 RFP Item # 20-176 Geotechnical Testing Services for Construction Projects for Augusta GA Utilities Department RFP Evaluation Meeting: Monday, September 14, 2020 @ 2:00 p.m. Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to Vendors Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Phase 1 Ranking of 0-5 (Enter a number value between 0 and 5) Scale 0 (Low) to 5 (High) 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Weighted Scores Procurement Department Representative:_______9/14/20__________________________________ Procurement Department Completion Date: _____9/14/20___________________ Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: September 14, 2020 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Commission Meeting Agenda 11/17/2020 2:00 PM ITB 20-247 Tobacco Road Improvements and Various Sidewalk Rehabilitation Project Department:Engineering Department:Engineering Caption:Approve award of Construction Contract to Horizon Construction & Associates, Inc. in the amount of $1,877,064.40 for Tobacco Road Improvements and Various Sidewalk Rehabilitation Project . Award is contingent upon receipt of signed contracts, proper bonds and applicable License associated to subject work. Request by AED. Bid 20-247 Background:Local Maintenance and Improvement Grant (LMIG) is critical for completing Augusta Engineering (AED) roadway maintenance and improvements projects. Each year AED submits LMIG funding request to GDOT with tentative projects list. For past few years AED is supplementing LMIG funds with TIA-Discretionary funds and SPLOST funds to resurface selected roads and replace/add sidewalks every year. Tobacco Road sidewalks improvements, sidewalk rehabilitation at various locations and adding sidewalk at Kissingbower Road targeted area are included in 2019 LIMIG funds and submitted to GDOT. As other funding became available or there is cost saving, AED may include additional roads to resurface or sidewalks Improvements. Analysis:Bids were received on October 13, 2020 with Horizon Construction & Associates, Inc. being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Horizon Construction $1,877,064.40 2. Contract Management $2,341,404.87 3. Reeves Construction Company $2,807,617.14 4. JHC Corp $3,554,587.84 It is the recommendation of the Engineering Department to award this project to Horizon Construction upon receipt of required documentation. Financial Impact:Construction is funded by GDOT FY2019 LMIG funds. Alternatives:Do not approve and cancel the project. Cover Memo Recommendation:Approve award of Construction Contract to Horizon Construction & Associates, Inc. in the amount of $1,877,064.40 for Tobacco Road Improvements and Various Sidewalk Rehabilitation Project. Award is contingent upon receipt of signed contracts, proper bonds and applicable License associated to subject work. Funds are Available in the Following Accounts: FY2019 LMIG 335041110-5414110-JL TBD REVIEWED AND APPROVED BY: Cover Memo Augusta-Richmond County, Georgia RFQ-20-247 BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is to authrotize and award the construction contract to Horizon Construction and Associates, Inc. in the amount of $1,877,064.40 for the Tobacco Road Improvements and Various Sidewalk Rehabilitation project. Funding is available in the FY2019 LMIG funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. FY2019 LMIG 1,877,064$ 1,877,064$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#N/A Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET Tobacco Rd & Various Sidewalk Rehabilitation Project 1 of 2 10/23/2020 Augusta-Richmond County, Georgia RFQ-20-247 CPB#N/A CAPITAL PROJECT BUDGET Tobacco Rd & Various Sidewalk Rehabilitation Project CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB FY2019 LMIG (1,877,064)$ -$ (1,877,064)$ 335-041110/54.14310 -$ TOTAL SOURCES: (1,877,064)$ -$ (1,877,064)$ USE OF FUNDS Engineering 335-041110/54.14310 1,877,064$ -$ 1,877,064$ TOTAL USES:1,877,064$ -$ 1,877,064$ 2 of 2 10/23/2020 Invitation to Bid Sealed bids will be received at this office until Wednesday, October 14, 2020 @ 3:00 p.m. for furnishing – Via ZOOM ZOOM Meeting ID: 912 8443 4509 Passcode: 136730 Bid Item #20-247 Tobacco Road Improvements & Various Sidewalk Rehabilitation Projects – for Augusta, GA – Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706-821-2422). Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $680.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Tuesday, September1, 2020. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Pre Bid Conference will be held on Tuesday, September 29, 2020 @ 10:00 a.m. Via Zoom – Meeting ID: 984 4629 4676 Passcode: 217246 All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, September 30, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of ninety (90) days after RFPs have been opened, pending the execution of contract with the successful vendor. A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 3, 10, 17, 24, 2020 Metro Courier September 3, 2020 Revised: 2/19/2016 OFFICIAL VENDORS Attachment "B"E-Verify Addendum 1 Bid Bond SAVE Form Bid Price Compliance Review 13% Goal REEVES CONSTRUCTION CO. 1 APAC INDUSTRIAL WAY AUGUSTA, GA 30907 Yes 667047 Yes Yes Yes $2,807,617.14 Yes HORIZON CONSTRUCTION P.O. BOX 798 EVANS, GA 30809 Yes 229921 Yes Yes Yes $1,877,064.40 Yes CONTRACT MANAGEMENT 1829 KILLINGSWORTH ROAD AUGUSTA, GA 30904 Yes 225306 Yes Yes Yes $2,341,404.87 Yes JHC CORPORATION 1029 PEACHTREE PKWY N #359 PEACHTREE CITY, GA 30269 Yes 413897 Yes Yes Yes $3,554,587.84 Yes Total Number Specifications Mailed Out: 13 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Total Ga Registry: Pre-Proposal Attendees: 13 Total packages submitted: 3 Total Noncompliant: Bid Opening #20-247 Tobacco Road Improvements & Various Sidewalk Rehabilitation Projects for Augusta, GA Engineering Department Wednesday, October 14, 2020 @ 3:00 p.m Page 1 of 1 Commission Meeting Agenda 11/17/2020 2:00 PM Michael Osbon/Julian W. Osbon Family Partnership Encroachment Agreement Augusta, GA Right-of- Way – Jones Street Project No. N/A File Reference: 20-014 (A) Department:Engineering Department:Engineering Caption:Approve Michael Osbon/Julian W. Osbon Family Partnership Encroachment request to Place Concrete Stoop and Steps in Augusta, GA Right-of-way, more specifically in area depicted at Exhibit A (attached), as part of 1236-1240 Jones Street Development Project. Also authorized Augusta Mayor to process and sign all associated documents with consultation of Augusta Legal Counsel. Requested by AED Background:1236-1240 Jones Street, Osbon Apartment Building, is residential redevelopment project within Augusta’s Downtown District. It is 0.31 acre infill redevelopment Class A apartment community. The project targets towards professional users needing short term residency. Analysis:Development needs to encroach 13’x56’into Jones Street right- of-way (see Exhibit A) to construct residential complex per design. Encroachment is limited to concrete stoop and steps and is not impacting roadway operation or safety. Financial Impact:N/A. Alternatives:Do not approve. Recommendation:Approve Michael Osbon/Julian W. Osbon Family Partnership Approve Michael Osbon/Julian W. Osbon Family Partnership Encroachment request to Place Concrete Stoop and Steps in Augusta, GA Right-of-way, more specifically in area depicted at Exhibit A (attached), as part of 1236-1240 Jones Street Development Project. Also authorized Augusta Mayor to process and sign all associated documents with consultation of Augusta Legal Counsel. Cover Memo Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Description: Scale: Date: COUNTY OF:STATE OF: PLAT for: GEORGE L.GODMAN &ASSOCIATES GEORGIA REGISTERED LAND SURVEYOR SOUTH CAROLINA REGISTERED LAND SURVEYOR 1280 MERRY STREET AUGUSTA,GEORGIA 1977 6268 30904 4 3 2 G E O R G I A G E O R G L.G O D MAN NO.1977 PROFESSIONAL E L A N D S U R V E Y OR R E G I S T E R E D GEORGIA 1" =30' EQUIPMENT USED: TOPCON GPT-3003 ANGULAR CLOSURE: 00°-00'-03"/STA. TRAVERSE CLOSURE: RADIAL TRAVERSE ADJUSTMENT:NONE PHONE: (706)738-0749 NOTE: THIS PLAT HAS BEEN CALCULATED FOR CLOSURE AND FOUND TO BE ACCURATE TO MORE THAN ONE FOOT IN 106,692 FEET. JUNE 17,2020JULIAN W.OSBON FAMILY PARTNERSHIP NOTE: THIS LOT IS SUBJECT TO ALL EASEMENTS AND SETBACKS OF RECORD WHETHER SHOWN HEREON OR NOT. DATE OF FIELD SURVEY: RICHMOND CLERK OF SUPERIOR COURT RECORDING AS EVIDENCED BY APPROVAL CERTIFICATES,SIGNATURES,STAMPS,OR STATEMENTS PREPARED BY A LAND SURVEYOR AND APPROVED BY ALL APPLICABLE LOCAL JURISDICTIONS FOR 15-6-67,THIS PLAT HAS BEEN CERTIFICATION TO COMPLY WITH H.B.1004,FOR RECORDATION OF PLATS: ENGINEERS AND LAND SURVEYORS AND AS SET FORTH IN O.C.G.A.SECTION 15-6-67. IN THE RULES AND REGULATIONS OF THE GEORGIA BOARD OF REGISTRATION FOR PROFESSIONAL WITH THE MINIMUM TECHNICAL STANDARDS FOR PROPERTY SURVEYS IN GEORGIA AS SET FORTH PARCEL.FURTHERMORE,THE UNDERSIGNED LAND SURVEYOR CERTIFIES THAT THIS PLAT COMPLIES HEREON.SUCH APPROVALS OR AFFIRMATIONS SHOULD BE CONFIRMED WITH THE APPROPRIATE GOVERNMENTAL BODIES BY ANY PURCHASER OR USER OF THIS PLAT AS TO INTENDED USE OF ANY AS REQUIRED BY SUBSECTION (D)OF O.C.G.A.SECTION GEORGE L.GODMAN,PLS #1977 ERROR =0.005' 20 .22 ' N89°35'17"W320.10' TO INTERSECTION OF R/W OF 12th STREET . JONES STREET -R/W VARIES WEST BOUND LANE OF BROAD STREET -R/W VARIES JUNE 17,2020 PROPERTY 1255 BROAD STREET AND 1238-1240 JONES STREET. CURB 1255 BROAD STREET 1238-1240,JONES STREET COR.OF BLDG. COR.OF BLDG. COR.OF BLDG. N89°55'37"W 76.72' N00 °13 '15 "E 18 1 .11 ' S00 °12 '40 "W 18 0 .73 ' S89°38'48"E 76.69' S00 °37 '47 "W 18 0 .94 ' S00 °37 '47 "W 18 0 .94 ' S89°38'48"E 64.34' N89°27'43"W 63.02' MA G . NO R T H P L A T BE A R I N G N -N/F JU L I A N W. OS B O N FA M I L Y PA R T N E R S H I P - -N/F JU L I A N W. OS B O N FA M I L Y PA R T N E R S H I P - WALL F.I.A.MAP 13245C0130H,DATED: NOV.15,2019,DOES NOT PLACE THIS PROPERTY IN A 100 YR. FLOOD PLAIN,BUT IS LOCATED IN A REDUCED AREA OF FLOOD RISK DUE TO A LEVEE. CONC.CONC.CONC.CONC. FILE:LP5921,4685,F.B.2019-01,PG 43 SEE 1255 BROAD STREET (ST.) PLAT REF.: RB 13-P,PG 493 RR 1173,PG 1894 RR 1166,PG 1782 RR 436,PG 755 RR 1173,PG 1897 RR 1173,PG.1899 CONC. (TAX I.D:036-4-143-00-0) COR.OF BLDG. CONC. (PAV.) (PAV.) AREA =0.32 ACRE LEGEND: FINISHED FLOOR ELEVATION OF CONC.OR ST. 20 128.47'S43°49'32"ETO NAIL IN PAV. IN PARKING LOT:B.M. =134.82 (NAVD88) F.F.OF BLDG.: 1=134.67 2=134.51 3=134.59 4=135.46 5=135.78 6=136.30 7=136.23 ELEV.CONC.SW/ST. 8=134.52 9=134.22 10=133.63 11=133.68 12=134.64 13=135.29 14=133.15 15=133.68 16=134.89 17=133.77 18=135.27 19=135.49 20=134.26 6'- 0 " 6'- 1 0 5/ 8 " +/ - 56'-0" 13 ' - 5 3/ 8 " +/- ENCROACHMENT AREA CONC. WALK CURB EXHIBIT "A" DR A W N BY : CH E C K E D BY : RE V I S I O N S PR O J E C T NU M B E R MEMBERS OF THE AMERICAN INSTITUTE OF ARCHITECTS THIS DOCUMENT IS THE PROPERTY OF STUDIO 3 REPRODUCTION, COPYING OR OTHERWISE USE OF THIS DOCUMENT IS STRICTLY PROHIBITED AND ANY STUDIO 3 DESIGN GROUP,P.C. d e s i g n 1617 WALTON WAY AUGUSTA, GA 30904 studio g r o u p 20 1 4 7 9 4/1/20 2 0 PL O T DA T E : IS S U E DA T E : SD 1.1 12 3 6 -12 4 0 JO N E S ST . MR . MI C H A E L OS B O N OS B O N TI R E AP A R T M E N T BU I L D I N G LEGAL ACTION. INFRINGEMENT THEREUPON MAY BE SUBJECT TO DESIGN GROUP, P.C. THE UNAUTHORIZED AU G U S T A , #Co n t a c t St a t e FR O N T EN T R Y COPYRIGHT 2007 JI W JI W C GOF S T A T E EOR G A I ATE N O .6 93 F E 5 R TIIC CE H C R T ED A R R IT JAMES I. WEBB EE G IST 4/1/20 2 0 11 " 5' - 1 " 1'-0" 11"11"5'-0"5'-0"5'-6"1'- 4 " 14SD1.112SD1.111SD1.1 LINE OF CURB NEW SIDEWALK NEW CONC. STOOP NEW CONC. STEP 1 1/2" Ø STL. PIPE HANDRAIL 1 1/2" Ø STL. PIPE HANDRAIL NEW CONC. STEPS UNIT A UNIT B UNIT C UNIT D SL O P E (2% MA X .) SLOPE TO EXIST. WALK SLOPE SL O P E SLOPE SL O P E SLOPE TO NEW WALK SLOPE SLOPE (1:12 MAX.) SL O P E (2% MA X .) C.J. C.J. C.J. C.J. ELEV.: +1'-3"ELEV.: +1'-3" ELEV.: +1'-6 1/2" ELEV.: +1'-4"ELEV.: +2'-7" EXIT ELEV.: +2'-7" GRADE @ CURB ELEV.: 0" GRADE @ CURB ELEV.: +3" SLOPE (1:12 MAX.) 2' - 7 " 2'- 4 " 1'-5"2'-9" 1'-3"2"2"1'-0" 3'- 0 " 3'- 0 " 3" 1'- 6 " 1'- 6 " 1'-4" 8" 11" 6"NEW 4" CONC. SIDEWALK 1/2" PREMOULDED EXP. JT. EXIST. CURB @ STREET1/2" PREMOULDED EXP. JT. CONC. FTG. REINF. w/2 - #4 CONT. RODS w/ #3 BARS TRANSVERS @ 24" o.c. 8" CONC. BLK. REINF. w/ #4 VERT. ROD @ 16" o.c. w/CELLS FILLED w/CONC. PARGE FACE OF BLK. 1 1/2" Ø STL. PIPE HANDRAIL 1/2" SQ. STL. BALUSTERS EXIST. GRADE CONC. STEPS REINF. w/ #4 RODS @ 24" o.c. & #4 ROD @ NOSING GRADE 1 @ STREET: 0" UNIT D FIN. FL.: +2'-7" (4 EQ . RI S E R S ) SLOPE (2% MAX.)2' - 7 " 3'- 0 " 5'-0" 1" 3" 2' - 9 " 1" 1'-4" 8" 1 1/2" Ø STL. PIPE HANDRAIL 1/2" SQ. STL. BALUSTERS 4" CONC. SLAB REINF. w/GRADE 60 WF ON 4" GRAN. FILL 1/2" PREMOULDED EXP. JT. 1/2" PREMOULDED EXP. JT. 8" CONC. BLK. REINF. w/ #4 VERT. ROD @ 16" o.c. w/CELLS FILLED w/CONC. PARGE FACE OF BLK. CONC. FTG. REINF. w/2 - #4 CONT. RODS w/ #3 BARS TRANSVERS @ 24" o.c. EXIST. GRADE EXIST. CURB @ STREET NEW 4" CONC. SIDEWALK 1/2" PREMOULDED EXP. JT. GRADE 1 @ STREET: 0" SLOPE (2% MAX.) SLOPE (2% MAX.) 2 5/ 8 " 1' - 1 3/ 8 " 1' - 2 1/ 2 " 3'- 0 " 3" 2' - 9 " 5'-0" 1' - 2 " 4'-11"1" 1'-4" 8" 11"1' - 7 " 11"1"EXIST. GRADE FACE OF BRICK VENEER 1 1/2" Ø STL. PIPE HANDRAIL 1/2" SQ. STL. BALUSTERS @ 4 1/2" o.c. STEPS 8" CONC. BLK. REINF. w/ #4 VERT. ROD @ 16" o.c. w/CELLS FILLED w/CONC. PARGE FACE OF BLK. NEW 4" CONC. SIDEWALK 1/2" PREMOULDED EXP. JT. 1/2" PREMOULDED EXP. JT. EXIST. GRADE 1/2" PREMOULDED EXP. JT. CONC. FTG. REINF. w/2 - #4 CONT. RODS w/ #3 BARS TRANSVERS @ 24" o.c. CONC. STEP REINF. w/2 - #4 CONT. RODSw/ #3 BARS TRANSVERSE @ 24" o.c. EXIST. CURB @ STREET GRADE 1 @ STREET: 0" (2 EQ . RI S E R S ) (2 EQ . RI S E R S ) UNIT C FIN. FL." +1'-4" UNIT D FIN. FL.: +2'-7" SLOPE (2% MAX.) SLOPE (2% MAX.) 4" CONC. SLAB REINF. w/GRADE 60 WF ON 4" GRAN. FILL GENERAL NOTES FOR CONC. SIDEWALK: 1. SIDEWALK CONSTRUCTION SHALL MEET THE GDOT SPECIFICATIONS. 2 CONCRETE TO BE PLACED 4" THK. & FINISHED WITH TAMPS, WOOD FLOATS, AND STIFF-BRISTLE BROOMS. 3. TRANVERSE CONTRACTION JOINTS SHALL BE PLACED @ 20 FT. INTERVALS. ALL EDGES TO BE ROUNDED TO 1/4" RADIUS. 4. 1/2" EXPANSION JOINTS SHALL BE PLACED, WHERE SIDEWALK TIES INTO A STRUCTURE OR TEMINATES AT CURB, RAMPS OR DRIVEWAYS AND AT 60' INTERVALS. SCALE: 3/8" = 1'-0" PLAN VIEW SCALE: 1/2" = 1'-0" SECTION THU STEPS @ EXIT SCALE: 1/2" = 1'-0" SECTION THRU STOOP @ UNIT D SCALE: 1/2" = 1'-0" SECTION THRU STOOP @ UNIT B DR A W N BY : CH E C K E D BY : RE V I S I O N S PR O J E C T NU M B E R MEMBERS OF THE AMERICAN INSTITUTE OF ARCHITECTS THIS DOCUMENT IS THE PROPERTY OF STUDIO 3 REPRODUCTION, COPYING OR OTHERWISE USE OF THIS DOCUMENT IS STRICTLY PROHIBITED AND ANY STUDIO 3 DESIGN GROUP,P.C. d e s i g n 1617 WALTON WAY AUGUSTA, GA 30904 studio g r o u p 20 1 4 7 9 4/1/20 2 0 PL O T DA T E : IS S U E DA T E : SD 1.1 12 3 6 -12 4 0 JO N E S ST . MR . MI C H A E L OS B O N OS B O N TI R E AP A R T M E N T BU I L D I N G LEGAL ACTION. INFRINGEMENT THEREUPON MAY BE SUBJECT TO DESIGN GROUP, P.C. THE UNAUTHORIZED AU G U S T A , #Co n t a c t St a t e FR O N T EN T R Y COPYRIGHT 2007 JI W JI W C GOF S T A T E EOR G A I ATE N O .6 93 F E 5 R TIIC CE H C R T ED A R R IT JAMES I. WEBB EE G IST 4/1/20 2 0 11 " 5' - 1 " 1'-0" 11"11"5'-0"5'-0"5'-6"1'- 4 " 14SD1.112SD1.111SD1.1 LINE OF CURB NEW SIDEWALK NEW CONC. STOOP NEW CONC. STEP 1 1/2" Ø STL. PIPE HANDRAIL 1 1/2" Ø STL. PIPE HANDRAIL NEW CONC. STEPS UNIT A UNIT B UNIT C UNIT D SL O P E (2% MA X .) SLOPE TO EXIST. WALK SLOPE SL O P E SLOPE SL O P E SLOPE TO NEW WALK SLOPE SLOPE (1:12 MAX.) SL O P E (2% MA X .) C.J. C.J. C.J. C.J. ELEV.: +1'-3"ELEV.: +1'-3" ELEV.: +1'-6 1/2" ELEV.: +1'-4"ELEV.: +2'-7" EXIT ELEV.: +2'-7" GRADE @ CURB ELEV.: 0" GRADE @ CURB ELEV.: +3" SLOPE (1:12 MAX.) 2' - 7 " 2'- 4 " 1'-5"2'-9" 1'-3"2"2"1'-0" 3'- 0 " 3'- 0 " 3" 1'- 6 " 1'- 6 " 1'-4" 8" 11" 6"NEW 4" CONC. SIDEWALK 1/2" PREMOULDED EXP. JT. EXIST. CURB @ STREET1/2" PREMOULDED EXP. JT. CONC. FTG. REINF. w/2 - #4 CONT. RODS w/ #3 BARS TRANSVERS @ 24" o.c. 8" CONC. BLK. REINF. w/ #4 VERT. ROD @ 16" o.c. w/CELLS FILLED w/CONC. PARGE FACE OF BLK. 1 1/2" Ø STL. PIPE HANDRAIL 1/2" SQ. STL. BALUSTERS EXIST. GRADE CONC. STEPS REINF. w/ #4 RODS @ 24" o.c. & #4 ROD @ NOSING GRADE 1 @ STREET: 0" UNIT D FIN. FL.: +2'-7" (4 EQ . RI S E R S ) SLOPE (2% MAX.)2' - 7 " 3'- 0 " 5'-0" 1" 3" 2' - 9 " 1" 1'-4" 8" 1 1/2" Ø STL. PIPE HANDRAIL 1/2" SQ. STL. BALUSTERS 4" CONC. SLAB REINF. w/GRADE 60 WF ON 4" GRAN. FILL 1/2" PREMOULDED EXP. JT. 1/2" PREMOULDED EXP. JT. 8" CONC. BLK. REINF. w/ #4 VERT. ROD @ 16" o.c. w/CELLS FILLED w/CONC. PARGE FACE OF BLK. CONC. FTG. REINF. w/2 - #4 CONT. RODS w/ #3 BARS TRANSVERS @ 24" o.c. EXIST. GRADE EXIST. CURB @ STREET NEW 4" CONC. SIDEWALK 1/2" PREMOULDED EXP. JT. GRADE 1 @ STREET: 0" SLOPE (2% MAX.) SLOPE (2% MAX.) 2 5/ 8 " 1' - 1 3/ 8 " 1' - 2 1/ 2 " 3'- 0 " 3" 2' - 9 " 5'-0" 1' - 2 " 4'-11"1" 1'-4" 8" 11"1' - 7 " 11"1"EXIST. GRADE FACE OF BRICK VENEER 1 1/2" Ø STL. PIPE HANDRAIL 1/2" SQ. STL. BALUSTERS @ 4 1/2" o.c. STEPS 8" CONC. BLK. REINF. w/ #4 VERT. ROD @ 16" o.c. w/CELLS FILLED w/CONC. PARGE FACE OF BLK. NEW 4" CONC. SIDEWALK 1/2" PREMOULDED EXP. JT. 1/2" PREMOULDED EXP. JT. EXIST. GRADE 1/2" PREMOULDED EXP. JT. CONC. FTG. REINF. w/2 - #4 CONT. RODS w/ #3 BARS TRANSVERS @ 24" o.c. CONC. STEP REINF. w/2 - #4 CONT. RODSw/ #3 BARS TRANSVERSE @ 24" o.c. EXIST. CURB @ STREET GRADE 1 @ STREET: 0" (2 EQ . RI S E R S ) (2 EQ . RI S E R S ) UNIT C FIN. FL." +1'-4" UNIT D FIN. FL.: +2'-7" SLOPE (2% MAX.) SLOPE (2% MAX.) 4" CONC. SLAB REINF. w/GRADE 60 WF ON 4" GRAN. FILL GENERAL NOTES FOR CONC. SIDEWALK: 1. SIDEWALK CONSTRUCTION SHALL MEET THE GDOT SPECIFICATIONS. 2 CONCRETE TO BE PLACED 4" THK. & FINISHED WITH TAMPS, WOOD FLOATS, AND STIFF-BRISTLE BROOMS. 3. TRANVERSE CONTRACTION JOINTS SHALL BE PLACED @ 20 FT. INTERVALS. ALL EDGES TO BE ROUNDED TO 1/4" RADIUS. 4. 1/2" EXPANSION JOINTS SHALL BE PLACED, WHERE SIDEWALK TIES INTO A STRUCTURE OR TEMINATES AT CURB, RAMPS OR DRIVEWAYS AND AT 60' INTERVALS. SCALE: 3/8" = 1'-0" PLAN VIEW SCALE: 1/2" = 1'-0" SECTION THU STEPS @ EXIT SCALE: 1/2" = 1'-0" SECTION THRU STOOP @ UNIT D SCALE: 1/2" = 1'-0" SECTION THRU STOOP @ UNIT B EXHIBIT "B" STATE OF GEORGIA COUNTY OF RICHMOND CONCRETE STOOP AND STEPS ENCROACHMENT AGREEMENT THIS CONCRETE STOOP AND STEPS ENCROACHMENT AGREEMENT (this “Agreement”), made this third day of November, 2020 by and __Mr. Michael Osbon (“Grantee”) and AUGUSTA-RICHMOND COUNTY, GEORGIA, a political subdivision of the State of Georgia (“Grantor”). WITNESSETH: WHEREAS, Grantor is the owner of certain right-of-way, Jones Street, located in Augusta, Georgia, as more particularly described on Exhibit A attached hereto and incorporated herein by reference (the “City ROW”); WHEREAS, Grantee is the owner of a tract or parcel of land more particularly described as follows: Said property is known as ___1236-1240 Jones Street, MPN 036-4-143-00___________, under the present street numbering system currently in use in Augusta-Richmond County, Georgia. WHEREAS, the Grantee has a Concrete Stoop and Steps at its ___12136-1240 Jones Street parcel that encroaches upon on the City ROW by approximately _13’-0” x 56’-0”_as depicted on EXHIBIT A. WHEREAS, Grantee agrees to take all responsibility for the maintenance of the Concrete Stoop and Steps and will not relocate or expand the dimension of the Concrete Stoops and Steps. (See Exhibit “A”) WHEREAS, Grantor has agreed to grant for the benefit of the Grantee Property a perpetual right of encroachment for the Concrete Stoops and Steps, together with a maintenance right, over, under and across the portion of the City Property, as more fully set forth herein. NOW, THEREFORE, in consideration of Ten Dollars ($10.00) in hand paid, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor and Grantee agree as follows: 1. Grant of Encroachment. Grantor hereby grants to Grantee, its successors and assigns, for the benefit of the Grantee’s Property, a non-exclusive, perpetual right of encroachment over, upon and through the 13’-0” x 56”-0” area shown on the parcel T.M. 036-4-143-00-0 Boundary Survey Plat prepared and site photo attached hereto as Exhibits A & B and incorporated herein by reference (the “Encroachment Area”), for the purpose of constructing, accessing, and maintaining Concrete Stoop and Steps. 2. Relocation. This herein grant of encroachment is made with the stipulation by Grantor and Grantee that Grantor may require the relocation of Concrete Stoop and Steps or improvements authorized under this Agreement, if, in sole determination of Grantor, any future drainage, utilities or other improvements or maintenance activities are needed on or in Encroachment Area and / or this ROW for a public purpose. In any such event, the Concrete Stoop and Steps or improvements will be relocated at Grantee’s sole expense and Grantor shall have no liability for the relocation of such Concrete Stoop and Steps or improvements. However, in any such event, Grantor does agree to work in good faith with Grantee on a relocation plan. Grantor shall have no obligation to provide Grantee with such alternate publicly accessible route. 3. Release. The Grantee, his/her/its administrators, executors, successors, heirs and assigns hereby indemnifies and holds harmless the Grantor and its authorized agents and employees for any and all damages, accidents, casualties, occurrences or claims which may arise or be asserted against the City from the construction, presence, existence or maintenance of the Concrete Stoop and Steps by the property owner, except to the extent caused by the willful misconduct of the City or its authorized agents and employees. 4. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia 5. Binding Effect. The rights and obligations created herein shall run with title to City ROW and shall be binding upon the Grantor, its successors and/or assigns, and shall inure to the benefit of Grantee, its successors and/or assigns. 6. Amendments. This Agreement, along with the exhibits attached hereto, may not be amended, waived or discharged, except by instrument in writing, executed by both Grantor and Grantee, or their respective successors, heirs or assigns, as applicable. [Signatures Follow on Next Page] IN WITNESS WHEREOF, Grantor and Grantee have executed and delivered this Agreement under seal as of the day and year first above written. GRANTEE: By: ________ Michael Osbon ______________________________ Unofficial Witness Signed, sealed and delivered ) in the presence of: ) ) ) _____________________ ) Notary Public, _________ ) County, State of Georgia ) My commission expires: ) . GRANTOR: __ ______________________________ Augusta-Richmond County Unofficial Witness Signed, sealed and delivered ) in the presence of: ) ) ) _____________________ ) Notary Public, _________ ) County, State of Georgia ) My commission expires: ) Commission Meeting Agenda 11/17/2020 2:00 PM Motion to Abandon Right of Way- Alley between 1497 and 1499 Ellis St Department:Engineering Department:Engineering Caption:Motion to determine that the Alley between 1497 Ellis Street and 1499 Ellis Street, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on November 4, 2020 for this matter. The map of said Alley between 1497 Ellis Street and 1499 Ellis Street is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that the Alley between 1497 Ellis Street and 1499 Ellis Street be abandoned. Recommendation:Approve determination and request for abandonment of Alley between 1497 Ellis Street and 1499 Ellis Street pursuant to Cover Memo O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON THE ALLEY BETWEEN 1497 ELLIS STREET AND 1499 ELLIS STREET AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that the Alley between 1497 Ellis Street and 1499 Ellis Street, as shown on the attached map, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of- way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on November 4, 2020 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on October 22, 2020 and October 29, 2020, and that the property owners located on the Alley between 1497 Ellis Street and 1499 Ellis Street were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, November 17, 2020, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Commission Meeting Agenda 11/17/2020 2:00 PM Motion to Abandon Right of Way- Alley Between 1512&1514 Laney Walker Department:Engineering Department:Engineering Caption:Motion to determine that the Alley between 1512 Laney Walker Blvd and 1514 Laney Walker Blvd, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on November 4, 2020 for this matter. The map of said Alley between 1512 Laney Walker Blvd and 1514 Laney Walker Blvd is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that the Alley between 1512 Laney Walker Blvd and 1514 Laney Walker Blvd be abandoned. Recommendation: Cover Memo Approve determination and request for abandonment of Alley between 1512 Laney Walker Blvd and 1514 Laney Walker Blvd pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON THE ALLEY BETWEEN 1512 LANEY WALKER BLVD AND 1514 LANEY WALKER BLVD AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that the Alley between 1512 Laney Walker Blvd and 1514 Laney Walker Blvd, as shown on the attached map, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on November 4, 2020 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on October 22, 2020 and October 29, 2020, and that the property owners located on the Alley between 1512 Laney Walker Blvd and 1514 Laney Walker Blvd were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, November 17, 2020, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Commission Meeting Agenda 11/17/2020 2:00 PM Motion to Abandon Right of Way- Ellis St. between 209 Fifteenth St and 211 Fifteenth St Department:Engineering Department:Engineering Caption:Motion to determine that Ellis Street between 209 Fifteenth Street and 211 Fifteenth Street, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on November 4, 2020 for this matter. The map of said Ellis Street between 209 Fifteenth Street and 211 Fifteenth Street is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Ellis Street between 209 Fifteenth Street and 211 Fifteenth Street be abandoned. Recommendation:Approve determination and request for abandonment of Ellis Street between 209 Fifteenth Street and 211 Fifteenth Street Cover Memo pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON ELLIS STREET BETWEEN 209 FIFTEENTH STREET AND 211 FIFTEENTH STREET AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that Ellis Street between 209 Fifteenth Street and 211 Fifteenth Street, as shown on the attached map, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on November 4, 2020 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on October 22, 2020 and October 29, 2020, and that the property owners located on Ellis Street between 209 Fifteenth Street and 211 Fifteenth Street were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, November 17, 2020, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Augusta, GA Disclaimer The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Oct 15, 2020 Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov Like, Follow, Share #AugustaGIS µ 1 inch = 100 feetMap Scale Ellis Street between 209 & 211 Fifteenth Street Commission Meeting Agenda 11/17/2020 2:00 PM Motion to Abandon Right of Way- Emmett St Lane up to 1109 Emmett St. Department:Engineering Department:Engineering Caption:Motion to determine that Emmett Street Lane up to 1109 Emmett Street, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on November 4, 2020 for this matter. The map of said Emmett Street Lane up to 1109 Emmett Street is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Emmett Street Lane up to 1109 Emmett Street be abandoned. Recommendation:Approve determination and request for abandonment of Emmett Street Lane up to 1109 Emmett Street pursuant to O.C.G.A. §32- Cover Memo 7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON EMMETT STREET LANE UP TO 1109 EMMETT STREET AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that Emmett Street Lane up to 1109 Emmett Street, as shown on the attached map, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on November 4, 2020 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on October 22, 2020 and October 29, 2020, and that the property owners located on Emmett Street Lane up to 1109 Emmett Street were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, November 17, 2020, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Commission Meeting Agenda 11/17/2020 2:00 PM Motion to Abandon Right of Way- Portion of Jim Dent Way Department:Engineering Department:Engineering Caption:Motion to determine that a portion of Jim Dent Way, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on November 4, 2020 for this matter. The map of said portion of Jim Dent Way is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that a portion of Jim Dent Way be abandoned. Recommendation:Approve determination and request for abandonment of a portion of Jim Dent Way pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party Cover Memo (ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON A PORTION OF JIM DENT WAY AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that a portion of Jim Dent Way, as shown on the attached map, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on November 4, 2020 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on October 22, 2020 and October 29, 2020, and that the property owners located on a portion of Jim Dent Way were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, November 17, 2020, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk 056-1-0 02-01-0 056-1-002-01-0 043-3-001-00-0 043-3-005-00-0 043-3-003-00-0 043-3-002-00-0 AugustaGolf Course Daniel FieldAirportAugustaAquaticCenter Station # 8 AquinasHigh School SingletonApartments Magnolia Park Bethel CommunityApostolic Church Hill PlaceApartments Caldwell Place JimDentWay Walden D r WaldenDr \\auggisresv001\gis\003_Projects\1-GIS\_Roads\001_NamingRequests\Rename\2020\ConsentAgendaApprovals_Jim Dent\WaldenDrive To Jim Dent\Appeal\RetiredROW_March2020_JimDent.mxd Augusta, GA Disclaimer The data represented on this map has been compiled by the bestmethods available. Accuracy is contingent upon the sourceinformation as compiled by various agencies and departments bothinternal and external to the consolidated government of Augusta, GA.Augusta, GA and the companies contracted to develop these dataassume no legal responsibilities for the information or accuracycontained on this map. It is strictly forbidden to sell or reproducethese maps or data for any reason without the written consent of theAugusta-Richmond County Commission. Legend Jim Dent Way Walden DriveRight of Way Proposed Abandonment µProduced By:Augusta, GA GovernmentInformation Technolgy Department - GIS Division535 Telfair Street Bldg 2000Augusta, GA 309013/11/2020 HF1882105751,150287.5 Feet 1 inch = 710 feet ROW Proposal: Walden DriveROW Proposal: Walden Drive Brian Kelly Properties:043-3-002-00-03048 Walden DriveChanged to1048 Jim Dent Way 043-3-003-00-03046 Walden DriveChanged to 1046 Jim Dent Way Commission Meeting Agenda 11/17/2020 2:00 PM Motion to Abandon Right of Way- Tenth St. between Walker St and Augusta Canal Department:Engineering Department:Engineering Caption:Motion to determine that Tenth Street between Walker Street and the Augusta Canal, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on November 4, 2020 for this matter. The map of said Tenth Street between Walker Street and the Augusta Canal is attached. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Tenth Street between Walker Street and the Augusta Canal be abandoned. Recommendation:Approve determination and request for abandonment of Tenth Street between Walker Street and the Augusta Canal pursuant to Cover Memo O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON TENTH STREET BETWEEN WALKER STREET AND THE AUGUSTA CANAL AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that Tenth Street between Walker Street and the Augusta Canal, as shown on the attached map, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of- way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on November 4, 2020 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on October 22, 2020 and October 29, 2020, and that the property owners located on Tenth Street between Walker Street and the Augusta Canal were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, November 17, 2020, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2017. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Commission Meeting Agenda 11/17/2020 2:00 PM NPDES Storm Water Monitoring & Inspections Contract Department:Utilities Department:Utilities Caption:Motion to approve awarding contract to Cranston Engineering Group, PC for RFP Item #20-260 NPDES Storm Water Monitoring and Inspections in the amount of $122,800.00. Background:The RFP was issued to contract services to perform the required tasks related to National Pollutant Discharge Elimination System (NPDES) storm water monitoring and inspections associated with Augusta Utilities projects. These services will be required for one year with an option for Augusta to renew annually for four additional one year terms, for a total of up to five years. CSRA Testing & Engineering Co., NOVA Engineering Environmental, S&ME, Bluewater Engineering Services, Infrastructure Systems Mgt, Envirohydro, and Cranston Engineering submitted proposals. The evaluation committee scored the proposals, and Cranston Engineering Group, PC was selected based upon the scoring results. 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Funds are available in account: G/L 507043490-5212115 and J/L 82000040 5212115. Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities recommends awarding the contract to Cranston Engineering Group, PC with the option of four additional one year renewals for an amount of up to $122,800.00 over the course of up to five years. Funds are Available in the Following Accounts: Funds are available in account: G/L 507043490-5212115 and J/L 82000040-5212115. REVIEWED AND APPROVED BY: Cover Memo Request for Proposal Request for Proposals will be received at this office until Wednesday, August 5, 2020 @ 11:00 a.m. for furnishing: (ZOOM Opening) (ID: 984 7119 8170 and Password: 172803) RFP Item # 20-260 Storm Water Monitoring for Augusta GA – Utilities Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901 (706-81-2422). A Pre Proposal Conference will be held on Tuesday, July 21, 2020, @ 3:00 p.m. via ZOOM (ID: 979 2130 6797 and Password: 032318) All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, July 22, 2020, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle June 25, July 2, 9, 16 2020 Metro Courier June 25, 2020 Revised: 2/17/2016 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Original 7 Copies Fee Proposal CSRA TESTING & ENGINEERNG CO., INC 1005 EMMETT STREET SUITE A AUGUSTA GA 30904 YES 138639 YES YES YES YES NOVA ENGINEERING ENVIRONMENTAL LLC 428 CRAWFORD AVENUE AUGUSTA, GA 30904 YES 124398 YES YES YES YES S&ME INC. 1527 CRESCENT DRIVE AUGUSTA, GA 30809 YES 53285 YES YES YES YES BLUEWATER ENGINEERING SERVICES PO BOX 617 EVANS, GA 30901 YES 615987 YES YES YES YES INFRASTRUCTURE SYSTEMS MGT., LLC 1557 BROAD STREET AUGUSTA, GA 30904 YES 126625 YES YES YES YES EMC ENGINEERING SERVICES 4424 COLUMBIA RD. SUITE B MARTINEZ, GA 30907 YES 324745 YES YES NON - COMPLIANT YES ENVIROHYDRO, LLC P.O. BOX 465 EVANS, GA 30809 Yes 1328244 Yes Yes Yes Yes CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30901 Yes 64684 Yes Yes Yes YES RFP Item # 20-260 Storm Water Monitoring for Augusta GA Utilities Department Opening Date: Wednesday, August 5, 2020 @ 11:00 a.m. VIA ZOOM Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 42 GA Registry: 109 Total packages submitted: 8 Total Noncompliant: 1 Page 1 of 1 CSRA TESTING & ENGINEERNG CO., INC 1005 EMMETT STREET SUITE A AUGUSTA GA 30904 NOVA ENGINEERING ENVIRONMENTAL LLC 428 CRAWFORD AVENUE AUGUSTA, GA 30904 S&ME INC. 1527 CRESCENT DRIVE AUGUSTA, GA 30809 BLUEWATER ENGINEERING SERVICES PO BOX 617 EVANS, GA 30901 INFRASTRUCTURE SYSTEMS MGT., LLC 1557 BROAD STREET AUGUSTA, GA 30904 ENVIROHYDRO, LLC P.O. BOX 465 EVANS, GA 30809 CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30901 EMC ENGINEERING SERVICES 4424 COLUMBIA RD. SUITE B MARTINEZ, GA 30907 CSRA TESTING & ENGINEERNG CO., INC 1005 EMMETT STREET SUITE A AUGUSTA GA 30904 NOVA ENGINEERING ENVIRONMENTAL LLC 428 CRAWFORD AVENUE AUGUSTA, GA 30904 S&ME INC. 1527 CRESCENT DRIVE AUGUSTA, GA 30809 BLUEWATER ENGINEERING SERVICES PO BOX 617 EVANS, GA 30901 INFRASTRUCTURE SYSTEMS MGT., LLC 1557 BROAD STREET AUGUSTA, GA 30904 ENVIROHYDRO, LLC P.O. BOX 465 EVANS, GA 30809 CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30901 EMC ENGINEERING SERVICES 4424 COLUMBIA RD. SUITE B MARTINEZ, GA 30907 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS FAIL PASS PASS PASS PASS PASS PASS PASS FAIL 2. Qualifications & Experience (0-5)15 2.0 4.0 4.5 4.8 3.3 3.0 5.0 30.0 60.0 67.5 71.3 48.8 45.0 75.0 0 3. Organization & Approach (0-5)10 2.0 3.3 3.8 4.3 2.3 3.3 5.0 20.0 32.5 37.5 42.5 22.5 32.5 50.0 0 4. Scope of Services • Experience with Similar Storm Water Monitoring Projects • Company Accreditations • NPDES turbidity sampling and testing experience • NPDES Field Inspection Experience (0-5)30 2.0 3.5 3.5 4.0 3.3 2.3 5.0 60.0 105.0 105.0 120.0 97.5 67.5 150.0 0 5. Financial Stability (0-5)5 4.5 4.3 4.8 4.5 4.0 3.0 5.0 22.5 21.3 23.8 22.5 20.0 15.0 25.0 0 6. References (0-5)5 5.0 5.0 5.0 5.0 5.0 5.0 5.0 25.0 25.0 25.0 25.0 25.0 25.0 25.0 0 Within Richmond County 5 10 5 5 5 5 5 50 50 50 0 50 0 50 0 Within CSRA 5 6 5 5 0 0 0 30 0 30 0 0 Within Georgia 5 4 0 0 0 0 0 0 0 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0 0 0 0 0 0  All Others 5 1 0 0 0 0 0 0 0 0 20.5 25.0 26.5 27.5 22.8 21.5 30.0 0 207.5 293.8 308.8 311.3 263.8 215.0 375.0 0 8. Presentation by Team (0-5)10 0 0 0 0 0 0 0 0 9. Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 0 0 Lowest Fees 5 10 5 0 0 50 0 0 0 0 0 Second 5 6 5 0 30 0 0 0 0 0 0 Third 5 4 5 0 0 0 20 0 0 0 0 Forth 5 2 5 0 0 0 0 0 0 10 0 Fifth 5 1 0 0 0 0 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 0 5 5 5 0 0 5 0 0 30 50 20 0 0 10 0 20.5 30.0 31.5 32.5 22.8 21.5 35.0 0 207.5 323.8 358.8 331.3 263.8 215.0 385.0 0 Procurement DepartmentRepresentative:______Nancy Williams___________________________________ Procurement Departm+A1:T34ent Completion Date: _____9/17/20___________________ Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: _______Cumulative _____________________ Date: __9/17/20 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) RFP Item # 20-260 Storm Water Monitoring for Augusta GA Utilities Department RFP Evaluation Meeting: Wednesday, August 26, 2020 @ 3:30 p.m. Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to Vendors Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Phase 1 Ranking of 0-5 (Enter a number value between 0 and 5) Scale 0 (Low) to 5 (High) 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Weighted Scores Commission Meeting Agenda 11/17/2020 2:00 PM Solid Waste Management Plan Update Department:Environmental Services Department:Environmental Services Caption: Update of the Joint Solid Waste Management Plan (Augusta, Georgia, City of Blythe, Georgia, and City of Hephzibah, Georgia) 2008-2017 to cover the years 2019-2028. Background:On Tuesday, August 18, 2020 the Augusta Commission approved updating and revising Augusta’s Solid Waste Management Plan with the inclusion of the Dixon Airline Recycling, LLC Construction & Demolition (C&D) debris facility. On Tuesday, August 18, 2020 the Augusta Commission approved updating and revising Augusta’s Solid Waste Management Plan with the inclusion of the Dixon Airline Recycling, LLC Construction & Demolition (C&D) debris facility. Geosyntec Consultants has been retained by Augusta, Georgia to make the necessary revisions. The cities of Blythe, Georgia and Hephzibah, Georgia have been approached to join the update process. Analysis:Augusta, Georgia along with the cities of Blythe, Georgia and Hephzibah, Georgia adopted a Joint Solid Waste Management Plan in 2008. It covers a ten-year period from 2008-2017. In 2017 Augusta, Georgia began the process of updating the Plan to cover the next ten years. The current Plan remains in effect until it is amended. In 2019, Dixon Airline Recycling, LLC approached the Augusta Commission to obtain a Letter of Consistency with the current Joint Solid Waste Management Plan for its proposed Construction & Demolition (C&D) debris facility. It was determined that the original Plan needed to be amended to include this facility in its Waste Disposal Chapter, Disposal Inventory Section. The aforementioned change has been made in the proposed Solid Waste Management Plan Update prepared by Geosyntec Consultants. Financial Impact:N/A Cover Memo Alternatives:1. Do not approve the proposed Solid Waste Management Plan Update. The Dixon Airline Recycling, LLC Construction & Demolition (C&D) debris facility will not be included in the Waste Disposal Chapter, Disposal Inventory Section. 2. Approve the proposed Solid Waste Management Plan Update without the inclusion of the Dixon Airline Recycling, LLC C&D facility. Recommendation:The Environmental Services Department recommends approving the proposed Solid Waste Management Plan Update with the inclusion of the Dixon Airline Recycling LLC, Construction & Demolition (C&D) debris facility. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Table of Contents i Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department TABLE OF CONTENTS Chapter 1 INTRODUCTION ............................................................................................................... 1-5 Chapter 2 WASTE DISPOSAL STREAM ANALYSIS .............................................................................. 2-1 Chapter 3 WASTE REDUCTION ELEMENT ......................................................................................... 3-1 Chapter 4 WASTE COLLECTION ........................................................................................................ 4-1 Chapter 5 WASTE DISPOSAL ............................................................................................................. 5-1 Chapter 6 LAND LIMITATION ELEMENT ........................................................................................... 6-1 Chapter 7 EDUCATION AND PUBLIC OUTREACH .............................................................................. 7-1 Chapter 8 GOALS AND STRATEGIES ................................................................................................. 8-1 Tables Table 1-1: Population Projections .............................................................................................................. 1-9 Table 1-2: Housing Occupancies ................................................................................................................ 1-9 Table 1-3: Survey of Firms by NAICS Code ................................................................................................. 1-9 Table 1-4: Employment Sectors, Number of Employees ......................................................................... 1-10 Table 2-1a: Waste Disposed at Augusta Landfill ** ................................................................................... 2-1 Table 2-1b: Adjusted Waste Disposed at Augusta Landfill *** ................................................................. 2-2 Table 2-2: Per Capita Waste Disposal ....................................................................................................... 2-2 Table 2-3: 10 Year Probability of Extreme Event ....................................................................................... 2-3 Table 2-4: 10-Year Projected Tons Disposed ............................................................................................. 2-4 Table 2-5: Projected Per Capita Waste Disposal ........................................................................................ 2-4 Table 2-6: Waste Composition Study - Sampling Schedule ....................................................................... 2-6 Table 2-7: Daily Sampling Plan ................................................................................................................... 2-6 Table 3-1: Recycling Programs ................................................................................................................... 3-2 Table 3-3: Businesses Accepting Recyclables............................................................................................. 3-3 Table 3-4: Recycling Facilities .................................................................................................................... 3-4 Table 3-5: Management of Special Materials ............................................................................................ 3-5 Table 3-6: 2018 Augusta Curbside Recyclables Received at Goshen Transfer Station .............................. 3-8 Table 5.1 - List of Permitted Collection Entities in Augusta * .................................................................... 4-2 Table of Contents ii Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Figures Figure A: Planning Area .............................................................................................................................. 1-7 Figure B: Topographic Information ............................................................................................................ 1-8 Figure 2-1: Composition of Residential Waste Disposed (% by Weight) ................................................... 2-9 Figure 2-2: Composition of Commercial Waste Disposed (% by Weight) ................................................ 2-10 Figure 2-3: Composition of Aggregate Waste Disposed (% by Weight) ................................................... 2-11 Figure 3-1: Estimated Composition of Augusta Waste Landfilled In 2017 (Tons, % by Weight) ............ 3-10 Figure 3-2: Composition of In-County Commercial Bulky Waste/C&D Debris Landfilled in 2017 (% by Weight) ............................................................................................................................................ 3-11 Figure C: Watershed Areas ........................................................................................................................ 6-4 Figure D: Ground Water Recharge Areas ................................................................................................... 6-5 Figure E: Wetlands Areas ........................................................................................................................... 6-6 Figure F: Savannah River Corridor ............................................................................................................. 6-7 Figure G: Floodplain Areas ......................................................................................................................... 6-8 Figure H: Existing 2017 Land Use Map ....................................................................................................... 6-9 Figure I: National Register Historic District .............................................................................................. 6-10 Figure 7-1: ESD Online Menu ..................................................................................................................... 7-3 Figure 7-2: Augusta’s Online Waste-Wizard Interface ............................................................................... 7-4 Appendices Appendix 1 Landfill Capacity Assurance Letter Appendix 2 Waste Composition Study Data Table 2-8: Composition of Residential Waste Disposed (% by weight) Table 2-9: Composition of Commercial Waste Disposed (% by weight) Table 2-10: Composition of Aggregate Waste Disposed (% by weight) Table 2-11: Comparison of Current WCS to 2004 WCS (% by weight) Table 2-12: Composition of Bulky/C&D Waste from Visual Audits Figure 2-1: Composition of Residential Waste Disposed (% by Weight) Figure 2-2: Composition of Commercial Waste Disposed (% by Weight) Figure 2-3: Composition of Aggregate Waste Disposed (% by Weight) Figure 2-4: Composition of C&D Debris/Bulky Waste (% by Volume and Weight) Attachment A – Material Categories Attachment B - Residential Sample Results Attachment C - Commercial Sample Results Attachment D - Visual Audit Results Attachment E – Photos of Visual Audit Loads Table of Contents iii Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Acronyms C&D Construction and Demolition CSRA Central Savannah River CY Cubic Yards DCA Department of Community Affairs DNR Department of Natural Resources E&PI Education and Public Involvement EPA Environmental Protection Agency EPD Environmental Protection Division ESD Environmental Services Department E-waste Electronics FEMA Federal Emergency Management Agency FRC Food Recovery Challenge FWC Food Waste Challenge HDPE high density polyethylene HVAC Heating Ventilation and Air Conditioning KAB Keep America Beautiful KAUGB Keep Augusta Beautiful KCI Kessler Consulting, Inc. LEOP Local Emergency Operations Plan MRF Material Recovery Facility MSA Metropolitan Statistical Area MSW Municipal Solid Waste MSWL Municipal Solid Waste Landfill NA Not Available NAICS North American Industry Classification System OCC Old Corrugated Cardboard PET Polyethylene Terephthalate RDC Regional Development Center RDF Refuse Derived Fuel RPC Recycling Program Coordinator SL Solid Waste Landfill SWMP Solid Waste Management Plan U.S. United States WCS Waste Composition Study WTE Waste-to-Energy Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department CHAPTER 1 INTRODUCTION Chapter 1 Introduction 1-5 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Chapter 1 INTRODUCTION This Solid Waste Management Plan (SWMP) was developed by the City of Augusta’s (Augusta’s) Environmental Services Department (ESD), with input and support from other governmental departments, citizens, and consultants. It describes how solid waste and recovered materials will be managed for the period of 2020-2029. Local governments in Georgia are required to be part of an SWMP. This SWMP is an update to the Joint Solid Waste Management Plan 2008-2017 published in October of 2008 by Augusta, along with the cities of Hephzibah and Blythe. There have been changes in Georgia state law regarding solid waste plans since Augusta adopted its last Joint Solid Waste Management Plan in 2008. In 2011, the Georgia Assembly passed Georgia Act No. 76, which eliminated the solid waste management planning review and approval process by Regional Commissions and Department of Community Affairs (DCA) and removed the requirement that counties and cities follow the planning standards or guidance previously established by the DCA. The amendment provides latitude in the development of a plan and encourages counties and cities to establish procedures and standards for updating SWMPs that meet their specific needs and encourages recycling for the benefit of the state-wide economy. While counties and other local governments are still required to prepare and adopt a SWMP, the minimum requirements now include three components: 1. demonstration of adequate solid waste collection capability and disposal capacity for 10 years; 2. identification of the type and size of solid waste handling facilities within their county; and 3. identification of geographic sites that are not suitable for solid waste handling facilities based upon environmental and land-use factors. In addition, any new or updated plan requires a two-week public notice period. This SWMP goes beyond these minimal requirements to provide a more robust assessment. This plan describes the solid waste stream size and composition, waste reduction and recycling programs, collection and disposal, public education efforts, and goals, and it outlines the land limitations within the planning area relative to the siting and expansion of solid waste handling facilities, as well as the process for determining if proposed facilities are consistent with this SWMP. It also presents programs and strategies, including an implementation schedule. This SWMP is organized in seven sections, each addressing a critical component in the solid waste management planning process. These include: 1. Waste Disposal Stream Analysis 2. Waste Reduction 3. Waste Collection 4. Disposal 5. Land Limitations 6. Education and Public Outreach (E&PO) 7. Goals and Strategies Chapter 1 Introduction 1-6 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department The planning process began with an analysis of the waste disposal stream. This analysis was used as an input to the analysis of the next five components. Commonly defined as “core elements” of a Georgia SWMP, these components are:  Waste Reduction  Waste Collection  Disposal  Land Limitations  Education and Public Outreach (E&PO) Each of these elements was evaluated through a process that includes the following steps: 1. an inventory of programs and/or infrastructure; 2. an assessment under existing and projected conditions, contingency planning; and 3. the development of statement of needs, goals and strategies. A working committee composed of members of the Augusta ESD, consultants, and officials from Augusta directed the planning effort. The study was initiated in February of 2018. A public workshop was held on June 19, 2019. The contact person for the Joint Solid Waste Management Plan for Augusta and the cities of Blythe and Hephzibah is: Mr. Mark Mehall Director, Augusta Environmental Services Department 4330 Deans Bridge Road Blythe, Georgia 30805 Phone : 706-592-3200 Fax : 706-592-1658 Email : SolidWasteCollection@augustaga.gov Website: http://www.augustasolidwaste.com 1.1 SOLID WASTE PLANNING AREA Augusta and the cities of Hephzibah and Blythe are located in east central Georgia. Augusta is approximately 150 miles west of the Atlantic Ocean and is bordered by the Savannah River to the northeast, Burke and Jefferson counties to the south, and Columbia County to the northwest. The center of Augusta lies roughly 121 miles southeast of Athens and 141 miles northwest of Savannah, Georgia. Augusta occupies a land area of 207,386 acres (324.04 square miles) plus 2,823 acres (4.41 square miles) of water area. In terms of land area, Augusta ranks 90th of Georgia’s 159 counties. Augusta and surrounding counties and municipalities are members of the Central Savannah River Area (CSRA) Regional Development Center (RDC), which is a public sector, non-profit planning and development agency that serves a 13-county and 39-city region in the eastern portion of central Georgia. The home office for the CSRA RDC is in Augusta. Augusta is also part of a metropolitan statistical area (MSA) with Columbia, McDuffie, and Burke counties Chapter 1 Introduction 1-7 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department in Georgia and Aiken and Edgefield counties in South Carolina. An MSA is a defined area used by federal agencies in collecting, tabulating, and publishing statistics. The metropolitan area contains a core urban area with a population of at least 50,000 and consists of one or more counties that have a high degree of social and economic integration with the urban core. In 1996, Augusta consolidated with Richmond County to form Augusta, Georgia. The consolidated governing body consists of a Mayor and 10 Augusta Commissioners. Augusta is Georgia’s second largest city. The cities of Hephzibah and Blythe and approximately half of the military installation base at Fort Gordon are also located within Augusta. 1.2 TOPOGRAPHIC SETTING Augusta is in east central Georgia next to the Savannah River. It straddles the Fall Line, a geological boundary following the Appalachian mountain range from Alabama to New York. In Georgia and South Carolina, the Fall Line separates the Piedmont from the Coastal Plain. The Savannah River and its tributaries drain most of Augusta. According to the United States (U.S.) Department of Agriculture, Augusta is situated in three major land resource areas: the Southern Piedmont, the Carolina and Georgia Sandhills, and the Southern Coastal Plain. The Southern Piedmont covers the extreme northern part of Augusta and consists of broad to narrow ridge-tops and long irregular hillsides bisected by numerous small, winding drainage-ways. The Carolina and Georgia Sandhills are in the northern and western parts of Augusta, and they separate the Southern Piedmont from the Southern Coastal Plain. The Southern Coastal Plain covers the southern and southeastern parts of Augusta and is characterized by broad ridge-tops and hillsides extending to drainage-ways. The nearly level floodplains of the Savannah River are in the eastern and northern parts of Augusta and on the narrower basins of its tributaries. Elevations range between 100-140 feet along the Savannah River and 500 feet or more on the high ridges on Fort Gordon. More than half of the total land area has a slope of less than 5%, and more than 85% of the land has less than 10% slope. Less than 2% of the land area has slope greater than 15%. The steepest slopes are found along Butler, Spirit, and Little Spirit Creeks. Most areas with steep slopes are located either within floodplains or on Fort Gordon, which are regulated by local ordinance. Figure A: Planning Area Chapter 1 Introduction 1-8 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Fort Gordon is about 56,000 acres, or 100 square miles, and is primarily contained in Augusta with small portions of Columbia, Jefferson, and McDuffie counties. Fort Gordon is the home of the U.S. Army’s Signal Center and School and Dwight D. Eisenhower Army Medical Center/Southeast Regional Medical Command, as well as a host of other command and agencies from across the joint forces (Army, Navy, Air Force, Marine, and multinational forces) of the U.S. While many of Fort Gordon’s activities center on support and “force readiness,” a great number of resources are also expended on communications and other training. Besides training the full-time military, Fort Gordon provides year-round instruction to reservists, in addition to active officer and non-commissioned officer students. Fort Gordon also hosts elements of other Army units and services such as ordnance, intelligence, communication labs, and band and headquarters units. The installation is home to the U.S. Army Signal Museum and actively supports the formal partnership between the U.S. Army and the National Science Center Fort Discovery. Fort Gordon and the Army Signal Museum are located in Augusta, Georgia. 1.3 LAND USE Figure B depicts a topographical map of Augusta with a Landcover overlay. 1.4 POPULATION AND HOUSING CHARACTERISTICS The estimated population of the planning area is 202,507 with a projection of continued, slow, and steady growth. The last U.S. Census in 2010 showed that Augusta had a population of 195,844. The projections made for Augusta are based on an analysis of the population trends over the past 10 years. Despite the 1.7% decline in population from 2000-2010, Augusta experienced a 0.7% increase from 2010-2017. An approximately 1.0% population growth is projected over the planning period. The population projections are shown in Table 1-1. These projections are based on the assumption that the city limits of Augusta will not change. Georgia law prohibits municipal annexation within three miles of another municipality. Augusta shares a common border with both the cities of Hephzibah and Blythe. The projections also assume that the cities of Hephzibah and Blythe will continue to account for a relatively small percentage of Augusta’s total population. Figure B: Topographic Information Chapter 1 Introduction 1-9 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Table 1-1: Population Projections 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Population Projections 201,616 202,061 202,507 202,953 203,401 203,850 204,300 204,751 205,202 205,655 206,109 206,563 Source: Augusta Economic Development, Development Authority of Richmond County Some areas in the State of Georgia experience seasonal population variances due to increase in tourism, large annual events, and/or large student populations. These variances typically generate an additional amount of waste. The main source of seasonal population variance for Augusta is the annual Masters Golf Tournament during the first full week in April, which results in temporary influx of an estimated 200,000 visitors. Based on the latest available U.S. Census data, there were 88,173 total housing units in the planning area. Table 1-2 summarizes reported census statistics surrounding housing units. Table 1-2: Housing Occupancies Number Housing Units 88,173 Occupied 72,470 % Occupied 82.2% Owner Occupied 54.5% Building Permits 598 Source: US Census 2016 1.5 EMPLOYMENT AND BUSINESS The latest data from the Augusta Development Authority reported 8,048 entities employing 119,453 people in the planning area. Table 1-3 provides the number of businesses operating in each of the North American Industry Classification System (NAICS) code business sectors (including government). Table 1-3: Survey of Firms by NAICS Code NAICS # Industry Firms 11 Agriculture, Forestry, and Fishing 71 21 Mining 7 22 Utilities 16 23 Construction 806 31-33 Manufacturing 240 42 Wholesale Trade 328 44-45 Retail Trade 1271 48-49 Transportation and Warehousing 183 51 Information 82 52 Finance and Insurance 411 53 Real Estate/Rental and Leasing 320 Chapter 1 Introduction 1-10 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department NAICS # Industry Firms 54 Professional, Scientific/Tech Services 801 55 Management/Companies/Enterprises 34 56 Administrative and Waste Services 505 61 Educational Services 84 62 Health Care and Social Services 1084 71 Arts, Entertainment, and Recreation 110 72 Accommodations and Food Service 728 81 Other Services (Except Government) 649 92 Government 386 TOTAL PRIVATE SECTOR 8048 Source: Georgia Department of Labor, Fourth Quarter 2016 ©2017 Augusta Economic Development Authority Table 1-4 shows the number of employees in each business within their respective NAICS business sector. Table 1-4: Employment Sectors, Number of Employees NAICS # Industry Mix Employment % of Employment Weekly Wage 11 Agriculture, Forestry, and Fishing 863 0.60% 909 21 Mining 108 0.10% 1277 22 Utilities - 0.0% - 23 Construction 6,397 4.20% 977 31-33 Manufacturing 12,649 8.30% 1109 42 Wholesale Trade 4,070 2.70% 1164 44-45 Retail Trade 18,851 12.30% 523 48-49 Transportation and Warehousing 2,727 1.80% 864 51 Information 2,004 1.30% 1100 52 Finance and Insurance 3,057 2.00% 1174 53 Real Estate/Rental and Leasing 1,418 0.90% 809 54 Professional, Scientific/Tech Services 9,309 6.10% 1609 55 Management/Companies/Enterprises - 0.00% - 56 Administrative and Waste Services 11,765 7.70% 526 61 Educational Services 1,386 0.90% 557 62 Health Care and Social Services 23,073 15.10% 1009 71 Arts, Entertainment, and Recreation 2,068 1.30% 482 72 Accommodations and Food Service 15,640 10.20% 309 81 Other Services (Except Government) 4,068 2.70% 588 92 Government 33,739 22.00% 947 TOTAL PRIVATE SECTOR 119,453 78.00% 840 Source: Georgia Department of Labor, Fourth Quarter 2016 ©2017 Augusta Economic Development Authority Chapter 1 Introduction Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department CHAPTER 2 WASTE DISPOSAL STREAM ANALYSIS Chapter 2 Waste Disposal Stream Analysis 2-1 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Chapter 2 WASTE DISPOSAL STREAM ANALYSIS Understanding the types and quantities of materials that are generated in the planning area is fundamental to strategy development, smart policy making, and investment in programs and infrastructure. The goal of a waste disposal stream analysis is to develop an understanding of the volume of waste generation, the sources of generations, and the composition of waste being disposed. The goal of the Waste Disposal Stream Analysis section is to provide an inventory of waste generators by sector, evaluate the effect of influences on waste generation, and break down the composition of waste in Augusta’s waste facilities. Understanding the materials generated in Augusta is essential to guiding decision-making and planning for facility services and needs. 2.1 WASTE DISPOSED Augusta maintains current records of all solid waste disposal within the county as it owns and operates the only permitted, municipal solid waste (MSW) landfill, which is located at 4330 Deans Bridge Road in Blythe. All ESD and Augusta contractors and collection services that have collection agreements with Augusta deliver solid waste to this landfill; however, private companies and waste collection companies direct some waste generated in the planning area to other waste management facilities outside of Augusta. The landfill receives waste from both inside and outside of the planning area. Table 2-1 provides the annual amounts of waste disposed at the Augusta Landfill from 2013-2018. Between 2013-2018, the total volume received increased from 396,752 to 445,228 tons or at an annual growth rate of 1.9%. Between 2013-2017, the volume fluctuated but overall volume growth was flat. The spike in volume in 2014 was primarily due to a combination of a severe 10-year weather event: a winter ice storm and special industrial waste from a single source. The increase in volume in 2018 is primarily the result of a single unusually large soil remediation project which is not expected to recur. Net of this project volume total volume was flat between 2017 and 2018. Table 2-1a: Waste Disposed at Augusta Landfill ** Year 2013 2014 2015 2016 2017 2018 Waste Disposed 396,752 471,041 368,819 398,672 404,103 445,228 Change 16% -28% 7% 1% 10% Source: Augusta ESD **Includes waste disposed which was generated both in and out of Augusta. Chapter 2 Waste Disposal Stream Analysis 2-2 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Table 2-1b: Adjusted Waste Disposed at Augusta Landfill *** ***Adjusted to normalize trend by removing effects of three event-based volume spikes 1) 2014 a) ice storm and b) spike in special waste and 2) 2018 large one-time soil remediation disposal volume 2.1.1 PER CAPITAL CAPITA DISPOSAL METRICS According to the U.S. Census Bureau, Augusta had an estimated population of 201,800 in 2017 (last year available from Census). Modest population growth is expected to occur during the planning period. From 2010-2017, the planning area experienced a 0.6% increase in population, while neighboring Columbia County, which is also served by the landfill, experienced a 22.2% increase. Columbia County’s population growth is assumed to be a primary contributor to projected increases in both the total and per capita waste disposed. Table 2-2 displays the per capita disposal for 2017 and 2018. For 2018, the per capita waste disposal rate for Augusta was estimated to be 2.20 tons, an increase over the 2017 figure of 2.00 tons per person. This jump primarily resulted from a nonrecurring soil remediation project, as such the 2017 figure is a more representative per capita disposal figure. Table 2-2: Per Capita Waste Disposal Base Years Year 2018 2017 Population 202,061 201,800 Tons Disposed 445,228 404,103 Per Capita Tons Disposed 2.20 2.00 2.1.2 WASTE STREAM SOURCES The Augusta landfill serves a multi-county area. Primary sources are Columbia County and Augusta. The landfill does not keep detailed scale house records as to the geographic source of all volume received, but it does maintain detailed records of who delivered the waste and in what quantity. Waste stream generators include residential dwellings; commercial businesses, industrial businesses, and vacant lots (yard waste); and construction and demolition (C&D) projects. Augusta’s ESD is evaluating capturing additional waste stream details through changes to software and processes. A waste composition study was conducted of waste received at the Landfill as part of the development of this plan. The results can be found in Section 2.6. Year 2013 2014 2015 2016 2017 2018 Waste Disposed 396,752 402,894 368,819 398,672 404,103 405,228 Change 1.5% -8.1% 8.1% 1.4% 0.3% Source: Augusta ESD Chapter 2 Waste Disposal Stream Analysis 2-3 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department 2.2 SEASONALITY AND EVENT IMPACTS ON WASTE GENERATION Waste generation, using tons received as the primary indicator, in the planning area is not significantly affected by seasonality. In total and excluding the effect of very large one-time events, volumes received at the landfill are balanced across each quarter during the year based on scale records of volume received at Augusta’s landfill. An analysis of 2017 and 2018 monthly volumes disposed at the landfill suggests no seasonal impact from the annual Masters Golf Tournament held at the Augusta National Golf Club in Augusta during the first full week in April. It was reported that Augusta effectively handles the increased amount of solid waste and recycling generated during this event through their contracted service providers, and by the efforts of local third-party collection companies. 2.3 EXTREME WEATHER AND DISASTER EVENT IMPACT ON WASTE GENERATION Natural disasters are unpredictable and can pose short- and long-term difficulties to waste service providers. The severity of some disasters requires significant planning and awareness of how to handle the situation. Debris removal plays a large role in disaster recovery operations. In the event of a disaster, Augusta would enact its Emergency Management Agency’s Local Emergency Operations Plan (LEOP). The LEOP may be found online at https://www.augustaga.gov/DocumentCenter/View/8079. As described in Table 2-3, research on the actual rates of extreme events in the 60-year period of 1950- 2010 suggests that there is a 90% chance that an extreme weather event will occur within a 10-year window in the planning area. Table 2-3: 10 Year Probability of Extreme Event Extreme Event 10-year Probability* Tornado 76% Ice Storm 14% Hurricane 53% Earthquake 0% Combined 90% *Based on rates of extreme events from 1950-2010 During the prior planning period, there were three extreme events: two hurricanes and an ice storm. While all three events generated additional waste, only the February 11, 2014 winter storm, which consisting of high winds, sleet, and ice, generated significant disposal volume relative to the total. The 2014 storm caused downed trees and hanging branches throughout the planning area. The Federal Emergency Management Agency (FEMA) estimated the total debris generated to be approximately Chapter 2 Waste Disposal Stream Analysis 2-4 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department 750,000 cubic yards (CY). Augusta scale house records identify approximately 46,200 storm related tons received at the landfill or 10-15% of the total). Augusta utilized its emergency contracting procedures to hire a debris removal contractor and monitoring firm to oversee the removal activities. 2.4 TEN-YEAR WASTE GENERATION PROJECTION A 10-year projection of waste disposed at the Augusta landfill—developed utilizing economic, demographic, and waste diversion data—appears in Table 2-4. It includes assumptions of the origin of the waste disposed as coming from inside or outside of the county; these are estimates. Note that for 2018, there was a significant increase of in-county disposal compared to 2017 as a result of a large and non-recurring soil remediation project. The projections assume a normalized growth trend using 2017’s actual volume as a base. It is probable that there will be an additional unusual or nonrecurring waste generation event once or twice during the planning period, which could increase the amount disposed in a single year by 5-15%, as discussed in Section 2.3. This occurred in 2014 as a result of a severe winter storm. In total, this type of event-driven waste may represent three percent or less of the projected total volumes over the planning period. Table 2-4: 10-Year Projected Tons Disposed Jurisdiction 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 In-County 262,101 300,386 263,259 263,839 264,421 265,005 265,589 266,175 266,762 267,351 267,941 268,532 Out-of- County 142,002 144,842 147,739 150,694 153,708 156,782 159,917 163,116 166,378 169,706 173,100 176,562 Total 404,103 445,228 + 410,998 414,533 418,129 421,786 425,507 429,291 433,140 437,056 441,040 445,093 Source: 2017-2018 Totals are actuals, projections developed by the project team , the categorization of tons as “In-County” or Out-of-County” are estimates. Note: + The increase in tonnage between 2017 and 2018 was impacted by the approximately 40,000 tons generated from a one-time soil remediation project in Augusta. As shown in Table 2-5, per capita waste disposal was projected for the planning period. The projections utilized the volume projection data from Table 2-4 and assumptions using historic Augusta population growth rates with year 2017 as a base. Table 2-5: Projected Per Capita Waste Disposal Base Year Base Year Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Population 201.800 202,061 202,507 202,953 203,401 203,850 204,300 204,751 205,202 205,655 206,109 206,563 Tons Disposed 404,103 405,228 + 410,998 414,533 418,129 421,786 425,507 429,291 433,140 437,056 441,040 445,093 Per Capita Tons Disposed 2.00 2.01 2.03 2.04 2.06 2.07 2.08 2.10 2.11 2.13 2.14 2.15 Source: Augusta and Census 2017 with growth assumption + 2018 tons exclude the 40,000 related to the soil remediation project. Chapter 2 Waste Disposal Stream Analysis 2-5 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Per capita disposal is defined as total tons projected to be disposed inside Augusta divided by the projected population of Augusta. The per capita increase over the planning period, will be driven primarily by the increased disposal of waste generated by residential, governmental, and businesses in Columbia County. 2.5 WASTE DIVERSION METRICS There are multiple publicly and privately managed programs designed to divert waste from being landfilled. Data concerning these diversion volumes, including recycling collection and processing, is limited at the time of this report’s development. Additional focus on the generation of comprehensive diversion data is a goal for the planning period. Based on the number of recycling containers set out, the Augusta ESD estimates that 30% of households participate in Augusta’s curbside recycling program out of the approximate 65,000 households in the planning area. Based on a container survey of Augusta’s downtown area, the recycling participation rate is estimated to be less than 10%. The diversion impact of the curbside based on the large amount of nonrecyclable 2.6 WASTE STREAM COMPOSITION Understanding the types and quantities of materials that are disposed is a critical part of developing goals and strategies surrounding potential material reuse and landfill diversion. A waste composition study (WCS) was conducted in May of 2018 and serves as a primary method of understanding the waste stream. The results serve as a benchmark for evaluating the effectiveness of future system changes. The WCS results are as follows. 2.6.1 WCS INTRODUCTION A four-day WCS of the solid waste disposed of at the Augusta Landfill (Landfill) was conducted. The WCS consisted of the sampling and sorting of solid waste to determine the composition of solid waste currently disposed of from the residential and commercial generator sectors. In addition, visual audits were conducted on C&D debris and bulky waste collected within Augusta and disposed at the Landfill. The goal of this WCS was to provide Augusta with a clearer understanding of the types and quantities of waste disposed by its residents and businesses to identify opportunities for waste reduction in the updated Solid Waste Master Plan under development. 2.6.2 WCS Methodology The four-day sorting events took place from May 14-17, 2018 at a designated area (sort site) at the Landfill. The methodology for this WCS followed a proscribed sampling and sorting protocol which was prepared in accordance to the ASTM Standard Test Method for Determination of the Composition of Unprocessed Municipal Solid Waste (D5231-92; reapproved 2008) and approved by Augusta. Chapter 2 Waste Disposal Stream Analysis 2-6 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department A total of 32 samples were pulled and sorted over the course of the sorting event. The number of samples from each generator sector and hauler was determined by the relative estimated tonnage of solid waste delivered to the landfill, based on scale house data from March 2018 and follow up conversations with haulers. The tonnage estimated for the residential sector was based on the tonnage hauled by Augusta’s residential contractors (Advanced Disposal and Orion Waste Solution, Inc (Orion) formerly Orion Waste Solutions, LLC) as reported in the scale house records, subtracting out estimated tons hauled by the bulky and yard waste subcontractors, as reported by the subcontractors. The tonnage estimated for the commercial sector was based on tonnage hauled by Augusta’s major commercial solid waste haulers (Advanced, Orion, and Waste Management, Inc.). Table 2-6 shows the assumed tonnages and total samples from each sector and hauler. Table-2-7 shows the daily samples from each sector and hauler. A complete list of the 32 samples sorted are provided in Appendix 2 Sorted Samples. Table 2-6: Waste Composition Study - Sampling Schedule Residential Commercial Total Samples Hauler Estimated Tons (March ’18) # of Samples Estimated Tons (March ’18) # of Samples Advanced 1,693 6 6,770 15 21 Orion 2,086 6 628 2 8 Waste Management - - 1,167 3 3 Totals 3,779 12 8,565 20 32 Percent of Total Waste Stream 30.6% 69.4% Note: Tons are based on March 2018 scale house data. Tons exclude bulky waste (i.e. in roll offs or residential bulky/yard waste) and material collected outside of Augusta, as derived from scale house data and discussions with haulers. Table 2-7: Daily Sampling Plan Hauler Mon (5/14) Tue (5/15) Wed (5/16) Thu (5/17) Total Samples Advanced: Residential 2 2 1 1 6 Advanced: Commercial 4 4 3 4 15 Orion: Residential 2 2 1 1 6 Orion: Commercial 1 1 2 Waste Management 1 1 1 3 Totals 10 10 6 6 32 Once the desired number of samples from each generator sector and hauler was determined, each hauler was asked to select specific routes that represented a cross-section of their service areas within Augusta. KCI provided each of the three haulers with placards to provide to the drivers on the selected routes and Chapter 2 Waste Disposal Stream Analysis 2-7 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department to identify the route and truck information. The placards also helped the Augusta scale house staff identify selected vehicles so that they could be diverted to the sort site. 2.6.3 WCS Sorting of Waste Sample Following the procedures described in the sampling and sorting protocol, each selected vehicle tipped its entire load at a designated area of the sort site. An Augusta-provided loader, at the direction of the sampling supervisor, pulled a randomly selected sample of at least 200 pounds from the load. The sample was then transferred to the sample staging area prior to sorting. Each of the 32 samples was hand-sorted on the sorting table into 38 material categories, which are defined in Attachment A. After the entire sample was sorted, the sorted materials were weighed and recorded. Following the completion of the sorting event, the percentage by weight of each material category was calculated for each of the two generator sectors by averaging the composition of each sample weighted by the sample weight. Where appropriate, 90% confidence intervals were calculated for each material category using a standard statistical t-test.1 To determine the composition of the aggregate waste (i.e., combined residential and commercial waste) generated within Augusta and disposed of at the Landfill, the composition of residential and commercial waste was weighted by the estimated tonnage generated by each sector, as shown in Table 2-7. Note: The tonnage does not include tonnage from other smaller haulers that collect commercial waste within Augusta because it could not be determined which haulers collect from Augusta and what tons are generated within Augusta. However, based on the scale house and annual tonnage data for 2016 and 2017, the three haulers included in the WCS collect the vast majority of non-industrial, non-C&D/bulky solid waste disposed of at the landfill. To assess C&D debris/bulky waste, visual audits were conducted of eight randomly selected collection vehicles that reported their loads to be C&D debris or bulky material collected from Augusta. Note: The audit did not target residential bulky waste/yard waste collected under the residential contracts. The entire load was tipped at the sort site and was visually evaluated by the Sampling Supervisor to determine the approximate percent by volume of specific material types. Average volumetric composition and 90% confidence intervals were calculated for the C&D debris/bulky waste. 1 The confidence interval indicates that, with a 90% level of confidence, the actual arithmetic mean is within the upper and lower limits shown. This provides an understanding of how much variation occurred in the quantity of that material category found in the samples sorted. Generally, the more homogeneous the waste stream and the greater the number of samples sorted, the higher the level of accuracy achieved and the narrower the margin between the upper and lower bounds of the confidence interval. Because this is a statistical analysis, the lower end of the confidence interval may be a negative number. Chapter 2 Waste Disposal Stream Analysis 2-8 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Volumetric composition was then converted to weight using industry-accepted conversion factors. 2.6.4 WCS RESULTS Unless otherwise stated, all results presented in this section are expressed in percentage by weight. Three pie charts, labeled Figures 2-1 to 2-3, are located on the following pages and present the composition of material from each generator sector: Residential – ( see Figure 2-1) Commercial – (see Figure 2-2) Aggregate – (see Figure 2-3) Additional and more detailed results of the waste sort can be found in the tables and figures located in Appendix 2 - Waste Composition Study Data at the end of this report. This data includes:  Residential – Table 2-8 and Figure 2-1; Individual sample results are provided in Attachment B. Residential Sample Results.  Commercial – Table 2-9 and Figure 2-2; Individual sample results are provided in Attachment C. Commercial Sample Results.  Aggregate – Table 2-10 and Figure 2-3. Table 2-11 compares the composition of aggregate waste to the 2004 composition of Augusta waste reported the 2008-2017 Solid Waste Management Plan.  C&D debris/bulky waste (Visual Audits) – Table 2-12 and Figure 2-4. Individual sample results are provided in Attachment D. Visual Audit Results. Photos of each load are in Attachment E. Photos of Visual Audit Loads Chapter 2 Waste Disposal Stream Analysis 2-9 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Figure 2-1: Composition of Residential Waste Disposed (% by Weight) Chapter 2 Waste Disposal Stream Analysis 2-10 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Note: For the purpose of this figure, the following categories have been combined: • “All other recyclable paper” refers to the categories of newspaper, office paper, and mixed recyclable paper. • “Recyclable plastic containers” refers to the categories of PET bottles (#1), HDPE bottles (#2), non-bottle plastic containers #1 and #2, and other plastic containers #3-#7. • “Metal cans” refers to the categories of aluminum and tin/steel cans. • “Other metals” refers to the categories of ferrous and non-ferrous scrap metals and aluminum foil and trays. • “Other potential recoverables” refers to the categories of aseptic/polycoated containers; bulky, rigid plastics; special wastes; C&D debris; and tires and rubber. • “Other compostables” refers to the categories of compostable paper, clean wood waste, yard waste, and other organics. • “All other materials” refers to the categories of white goods and small appliances, other glass, household batteries, treated wood waste, composite materials, liquids, and grit. Figure 2-2: Composition of Commercial Waste Disposed (% by Weight) Chapter 2 Waste Disposal Stream Analysis 2-11 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Note: For the purpose of this figure, the following categories have been combined: • “All other recyclable paper” refers to the categories of newspaper, office paper, and mixed recyclable paper. • “Recyclable plastic containers” refers to the categories of PET bottles (#1), HDPE bottles (#2), non-bottle plastic containers #1 and #2, and other plastic containers #3-#7. • “Metal cans” refers to the categories of aluminum and tin/steel cans. • “Other metals” refers to the categories of ferrous and non-ferrous scrap metals and aluminum foil and trays. • “Other potential recoverables” refers to the categories of aseptic/polycoated containers; bulky, rigid plastics; special wastes; C&D debris; and tires and rubber. • “Other compostables” refers to the categories of compostable paper, clean wood waste, yard waste, and other organics. • “All other materials” refers to the categories of white goods and small appliances, other glass, household batteries, treated wood waste, composite materials, liquids, and grit. Figure 2-3: Composition of Aggregate Waste Disposed (% by Weight) Chapter 2 Waste Disposal Stream Analysis 2-12 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department For the purposes of discussion and analysis, materials were grouped into six broad material groups based on diversion potential:  Recyclable paper: These are paper materials that are currently accepted in Augusta’s curbside single-stream recycling program and at Augusta’s drop-off locations, consisting of the following material categories: o Newspaper o Corrugated cardboard o Office paper o Mixed recyclable paper  Recyclable containers: These are plastic and metal containers accepted in Augusta’s single-stream recycling program and at Augusta’s drop-off locations and glass containers accepted at Augusta’s drop-off locations, consisting of the following material categories: o Polyethylene terephthalate (PET) bottles (#1) o High-density polyethylene (HDPE) bottles (#2) o Non-bottle #1 and #2 plastics containers o Other plastic containers #3-#7 o Tin/steel cans o Aluminum cans o Glass containers  Potentially compostable materials: These are materials that could potentially be composted in a commercial composting facility if properly source-separated or separated from inorganic material in mixed waste processing, consisting of the following material categories: o Compostable paper o Clean wood waste o Yard waste o Other organics o Food waste  Potentially recoverable materials: These are materials that have the potential to be recovered or recycled but are not currently collected for recycling in Augusta’s single-stream recycling program. Some of these materials, such as textiles/leather and C&D debris, would require source- separation and/or additional processing to recover. These materials consist of the following material categories: o Aseptic/polycoated containers o Bulky, rigid plastics o Expanded polystyrene foam o Ferrous scrap metal o Aluminum foil and trays o Non-ferrous scrap metal o Textiles/leather o Special waste o Electronics (E-waste) o C&D debris o Tires and rubber  Other materials: These are any materials not classified above and not feasible to recover with traditional programs or technology, consisting of the following material categories: Chapter 2 Waste Disposal Stream Analysis 2-13 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department o All other paper o Plastic film o All other plastics o White goods and small appliances o Other glass o Household batteries o Treated wood waste o Diapers o Composite materials o Liquids o Grit 2.6.5 WCS FINDINGS Below is a summary of the key findings on the composition of solid waste from each generator sector and aggregate waste: Residential  Recyclable paper and containers comprised nearly 32% of the residential waste. Mixed recyclable paper was the largest category at 9.3%, followed by corrugated cardboard at 5.6%. It should be noted that heavy rains during the field work caused some of the paper and cardboard to become wet; this may have increased the overall percentage by weight of these materials. The third largest category was glass containers (4.7%), which are currently only accepted for recycling at Augusta’s drop-off facilities.  Nearly a third of the residential waste was potentially compostable. Food waste was over half of the compostable material, while the remainder was primarily compostable paper (mostly paper towels and napkins), yard waste, other organics (mostly cat litter).  Approximately 13% of the residential waste consisted of other potentially recoverable materials. Nearly half of this was textiles/leather. At 2.2%, expanded polystyrene foam was also a significant material in this group.  Other materials comprised about 25% of the residential waste. The three most prominent materials were plastic film (mostly garbage bags), composite materials, and diapers. Commercial  Commercial waste was approximately 32% recyclable paper and containers, about two- thirds of which was recyclable paper. Commercial waste had a much higher percentage of corrugated cardboard (12.9 percent) than residential waste but lower percentages of mixed recyclable paper and of PET bottles.  Potentially compostable material comprised about 24% of the commercial waste. The composition of compostable materials was similar to residential waste, with food waste comprising over half of this group of materials. Chapter 2 Waste Disposal Stream Analysis 2-14 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department  About 15% of the commercial waste was comprised of other potentially recoverable materials, about half of which was textiles/leather. The composition of potentially recoverable materials was similar to residential waste.  All other materials comprised the remaining 29% of the commercial waste. As with residential waste, plastic film at 9.3% was the most prominent of this material group, followed by diapers and composite materials. Most of the materials have a statistically similar composition as in the residential waste, with treated wood waste being marginally higher in commercial waste. Aggregate  Nearly a third of the aggregate waste (residential and commercial combined) was composed of materials that are accepted in Augusta’s recycling program. Corrugated cardboard had the highest percentage of these materials, mostly from commercial waste. Glass, which is only accepted at Augusta’s drop-off locations, was also a significant component.  Over a quarter of this waste was potentially compostable material, which was predominantly food waste. This material, through proper source-separation or pre-processing, could be recovered in a dedicated organics recovery program, such as composting.  Approximately 15% of the aggregate waste was composed of other potentially recoverable materials. Most of this was textiles/leather, which would require a dedicated source-separated recycling program to recover.  About 28% of the aggregate waste was composed of all other materials, mostly plastic film, diapers, and composite materials.  Comparing the results of the current WCS to the composition measured in 2004: o The percentage of newspaper was significantly lower in the current WCS at almost one-third of the percentage in 2004. This is expected due to the trend toward electronic news media and the commensurate downsizing of many printed newspapers. It also reflects recycling efforts within the Augusta. Most people recognize newspaper as recyclable; therefore, individuals who participate in recycling likely recycle newspaper. o The percentage of corrugated cardboard significantly increased since 2004. This may be due to the trend in online shopping, which results in substantial amounts of cardboard. o The percentage of mixed paper was also significantly lower than in 2004. As with newspaper, this may be due to a reduced consumption of printed media and materials, such as magazines, or may reflect increased recycling of these materials. o The percentage of PET bottles and other plastic containers also increased slightly, and the percentage of glass and metal containers has decreased slightly. This may be due to the increased use of plastic bottles, such as water bottles, and replacement of metal and glass containers with plastic. Total recyclable containers, however, comprised about the same amount of the waste as in 2004. o The percentage of food waste increased moderately, while the percentage of yard waste is lower, which may be due to seasonal difference or to yard waste recovery efforts. Chapter 2 Waste Disposal Stream Analysis 2-15 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Visual Audits  Over half by volume and nearly 70% by weight of the material included in the visual audits was true C&D debris. Much of this material could potentially be recovered. o Clean wood waste had the highest percentage of any material category. This could be potentially recovered through C&D processing techniques and ground for mulch or alternative cover, for example. o Drywall was the second largest category by weight (third by volume). Drywall also has the potential to be separated through C&D processing and recovered through composting or other drywall recycling technologies. o Treated wood waste, comprising about 15% of the waste by weight, has few outlets for recovery.  Dirt/soil (14% by weight), which was primarily soil from land clearing, could be recovered as an inert, alternative cover material.  Corrugated cardboard also comprised a significant amount of the waste by volume. This is readily recoverable in Augusta’s existing recycling program.  Yard waste, which comprised about 6% by weight and volume, could be recovered and ground for mulch, compost, or alternative cover. 2.6.6 WCS SUMMARY AND NEXT STEPS The WCS provides Augusta with a clearer understanding of the composition of waste generated within Augusta that is disposed in the landfill. The WCS indicates that approximately 30% of residential and commercial waste is composed of materials that are currently accepted in Augusta’s existing recycling programs. Another 40% was either potentially recoverable or compostable if proper programs or infrastructure are developed to collect and process these materials. Of the bulky waste/C&D debris, over 70% by weight could be potentially recovered, primarily through C&D processing and recycling processes. These findings were used as input for the waste reduction element found in Chapter 3 which contains an evaluation and discussion of waste reduction and recycling opportunities for each generator sector. Chapter 3 Waste Reduction Element Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department CHAPTER 3 WASTE REDUCTION ELEMENT Chapter 3 Waste Reduction Element 3-1 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Chapter 3 WASTE REDUCTION ELEMENT Waste reduction is one of the five core elements of the Augusta SWMP Update. The purpose of this section is to document the current waste reduction and recycling programs and infrastructure in Augusta, identify the greatest waste reduction and diversion opportunities, and identify options to best utilize these opportunities. 3.1 CURRENT WASTE REDUCTION EFFORT Recycling is currently the primary means of waste reduction in Augusta. Recycling programs and opportunities are available to all residents in Augusta through multiple programs sponsored through Augusta and other private and non-profit organizations. The inventory of recycling programs is listed in Table 3-1, along with accepted materials. Recycling in the residential service area of Augusta operates in a single-stream program. Starting in 2007, residents had access to two different curbside recycling programs, which were each complete with 18- gallon bins for collecting cardboard, paper, plastics, aluminum, steel, and other metals for recycling. Residents were also able to request a 65-gallon wheeled cart for recyclable materials. As of today, all residential and certain non-residential customers are provided with weekly curbside collection, and on request a 96-gallon wheeled cart for collecting recyclable materials is provided. During the last planning period per its plan, Augusta has established four drop-off locations for garbage and recyclable items. Residents can drop off cardboard, paper, plastics, aluminum, steel, and other metals for recycling, as well as MSW, scrap tires, and yard waste. August ESD also has an assisted collection service for residents who are unable to take their waste and recycling carts to the curb for collection. Chapter 3 Waste Reduction Element 3-2 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Table 3-1: Recycling Programs Type of Program Service Area Operators Materials Accepted Curbside recycling Augusta Advanced Disposal, Orion Waste Solutions Cardboard, paper, plastic (#1- #7), metals Tire recycling events Augusta Augusta ESD Tires TreeCycle your Christmas Tree Augusta Augusta ESD Christmas trees Drop-Off Centers Augusta Augusta ESD Cardboard, paper, plastic, metal, glass Drop-off center at the landfill Augusta Augusta ESD Cardboard, paper, plastic, metal, glass, automotive fluids, electronics, tires Commercial recycling collection Any interested business Advanced Disposal, Orion, Metropolitan Waste Cardboard, paper, plastics (#1- #7), metals, electronics, liquids Augusta University Recycling Augusta University Augusta University Green Team Cardboard, paper, plastics (#1- #7), metals, cell phones, eyeglasses Earth Day Event Augusta Augusta ESD Cardboard, paper, plastics (#1- #7), metals, tires, batteries, cell phones Private entity drop-off Augusta Goodwill, Salvation Army, Habitat for Humanity Used furniture, clothing, shoes, and building materials Source: Augusta ESD The Georgia legislature passed Bill 274 in 2011, amending the Georgia Code (Part 1, Article 2 of Chapter 8 of Title 12) that banned yard trimmings from MSW landfills and allowing the disposal of trimmings at lined MSW landfills with operating landfill gas collection systems. The bill states that is was designed to encourage beneficial reuse and promote bioenergy and renewable energy goals. It introduced a hierarchy for handling yard trimmings, which includes: (1) Naturalized, low-maintenance landscaping. (2) Grass cycling (e.g., “mowing it high and letting it lie”). (3) Beneficial use on the site where the material was grown. (4) Collection and transport to another site to be: a) Processed for mulch or feedstock for composting. b) Processed for mulch as a bioenergy feedstock. c) Disposed in a lined MSWL which has a gas collection system which provides a beneficial reuse of the landfill gas collected. The bill also removed the obligation, but reasserted the authority, of Georgia cities, counties, and solid waste authorities, to impose restrictions on yard trimmings that are generated in or ultimately disposed of in its area of jurisdiction. Augusta provides management of yard trimmings. All residents are provided weekly yard waste collection services. Advanced Disposal Systems and Orion Waste Solutions offer curbside collection services for yard waste, including leaves, pine straw, branches, and other Chapter 3 Waste Reduction Element 3-3 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department biodegradable materials. There are also several private entities that operate within Augusta and provide yard waste removal and collection services to residential, commercial, and industrial locations. Shear-Wood Inc. provides a drop-off location for residents to bring their yard waste for disposal. This waste is often chipped/mulched for resale or disposed of in inert landfills. Augusta Solid Waste has established three drop-off locations to provide residents with access to a staffed center for garbage and recyclable items. At these locations, residents can drop off grass clippings, leaves, pine straw, branches, and other biodegradable materials, as well as MSW and recyclable items. Other programs that benefit waste reduction and recycling include Augusta’s street sweeping program and ESD’s TreeCycle program. Augusta’s stormwater program provides a street sweeping service to remove litter and other debris and properly dispose of waste and potentially hazardous materials. Through ESD’s TreeCycle program, during the first two full weeks of January, residents can place their Christmas trees outside for the yard waste curbside collection services to gather for proper disposal or reuse. Commercial customers also have the option to deliver their trees to one of the three drop-off locations provided by Augusta Solid Waste. Augusta also has several non-profits and businesses that accept materials for reuse or recycling. Table 3- 3 outlines these organizations. Table 3-3: Businesses Accepting Recyclables Name Sector Material Accepted Advanced Auto Parts R Used motor oil Augusta Industrial Services C Waste oil recovery Augusta Steel and Metals R, C Nonferrous metals Augusta Urban Ministries R, C Used furniture (non-profit reuse) Batteries Plus Bulbs R, C Car batteries Best Buy R Printer cartridges, cell phones, rechargeable batteries Bricko Farms, Inc. C Yard trimmings, wood, leaves Cartridge World R Printer cartridges Computer Exchange R, C Computers, related electronics CMC Recycling R, C Metals (including car parts) Direct Metals Recycling C Ferrous and non-ferrous metals EcoATM R Cell phones Environmental Alternatives R Light bulbs Goodwill Industries R, C Used furniture, used clothes (non-profit reuse) Habitat for Humanity R, C Building materials, furniture, household items, tools Home Depot R, C Rechargeable batteries, fluorescent bulbs JC Penney R Plastic bags (#2 and #4) Jiffy Lube R Used motor oil, transmission fluid, anti-freeze Newell Recycling C Ferrous and non-ferrous metals Office Depot R Electronic waste, printer cartridges, rechargeable batteries Office Max R Printer cartridges, cell phones, rechargeable batteries Publix Super Markets R Paper bags, plastic bags Salvation Army R, C Used clothing, used vehicles for auction (non-profit reuse) Shear-Wood Inc. R, C Yard trimmings, wood, leaves Chapter 3 Waste Reduction Element 3-4 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Name Sector Material Accepted Smurfit-Stone Recycling R, C Cardboard, paper, plastics (#1 and #2), metals Sonoco Recycling C Cardboard, paper Staples R, C Electronic waste, printer cartridges, rechargeable batteries *R= Residential, C= Commercial Recycling facilities are found in Table 3-4, along with their accepted recyclable materials. Table 3-4: Recycling Facilities Facility Name Facility Type Owner/ Operator Areas Served Materials Accepted Address Phone # CMC Augusta Scrap metal processor Augusta Ferrous and non- ferrous metals 1890 Old Savannah Road, Augusta, GA 30901 706-434-2450 Newell Recycling Scrap metal processor Sharon Newell Shirley Augusta Ferrous and non- ferrous metals 1359 Central Avenue, East Point, GA 30344 706-432-3880 Westrock Recycling Materials recovery facility (MRF) Augusta and Aiken County, SC Cardboard, paper, plastics, metals 1311 Walker St, Augusta, GA 30901 706-722-9603 Fort Gordon Recycling MRF US Army Fort Gordon Cardboard, paper, plastics (#1 and #2), and metals Bldg. 997, Chamberlain Ave, Fort Gordon 30905 706-791-0319 EcoATM Small electronic processor Augusta Cell phones Multiple locations Electronics, household hazardous waste, tires, and white goods are special materials that require specific management procedures to dispose. Table 3-5 provides an inventory of the programs that Augusta- Richmond provides for these special materials. Chapter 3 Waste Reduction Element 3-5 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Table 3-5: Management of Special Materials Material Target Sectors* Management Strategy Final Deposition Electronics R Collected at community events and by some local businesses. Dismantled by private recycler. Parts are sold, recycled, or deposited in the landfill. White Goods R, C, I, C&D White goods containing refrigerants must be brought with a certificate of refrigerant removal before they can be disposed of at the landfill. Landfill; metal scraps are recycled. Tires R, C Accumulating scrap tires on property is illegal. Solid and pneumatic tires can be taken to the landfill as well as community collection events. Landfill Large Animal Carcasses R, C Large animal carcasses (only- they do not accept live animals) can be brought as long as the landfill is contacted ahead of time. Landfill Asbestos- Containing Waste C, C&D Asbestos-containing waste must be sealed in leak- proof containers and clearly labeled: “CAUTION – Contains asbestos fibers-Avoid opening or breaking container. Breathing asbestos is hazardous to your health.” An Asbestos Disposal Manifest Form must be completed, with the original and one copy submitted at the time of disposal. Landfill Biomedical Sharps R, C Biomedical sharps must be sterilized and contained in a puncture-proof container before being brought to the landfill. The container should be clearly labeled with the word "BIOHAZARD" and the universal biohazard symbol. Landfill Other Wastes R, C, I Other special wastes must be tested using Environmental Protection Agency (EPA) approved methods. Concentrations of toxic chemicals must be lower than those stated in the Waste Acceptance Criteria. Treated then deposited in the landfill. Source: Waste Acceptance Criteria * R= Residential, I=Industrial, C=Commercial, C&D= Construction and Demolition Chapter 3 Waste Reduction Element 3-6 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department 3.1.1 EXISTING WASTE REDUCTION AND RECYCLING PROGRAMS AND INFRASTRUCTURE Residential Collection Residential garbage, recycling, and bulky waste collection are divided into three geographically designated collection areas. Two contractors have Solid Waste and Recycling Collection Agreements with Augusta to provide these services: Advanced Disposal Services Augusta, LLC (Advanced), which services Designated Collection Area #1, and Orion Waste Solutions (Orion formerly Inland Services), which services Designated Collection Areas #2 and #3. The agreements were executed on August 7, 2012, and service began on June 1, 2013. The initial term of the agreements ends on December 31, 2021 but may be renewed for two or more two-year terms under mutual agreement between Augusta and contractors. Garbage, recycling, and bulky waste collection occurs Monday through Friday. Each residence is offered these services once per week on the same day of the week. Advanced and Orion subcontract bulky waste and yard waste collection to A-1 Sanitation Services and Metropolitan Waste, Inc., respectively. The following services are provided as part of the base level of residential collection services:  Garbage – Augusta has a two-tiered system in which residential customers can select either a 35- or 95-gallon garbage cart. A lower service fee is charged for the smaller cart size, which allows residents to “right-size” their service fee to their waste generation and encourages participation in recycling.  Recycling – Single-stream recyclables are collected in a 95-gallon recycling cart provided by Augusta; an extra cart is available for an additional fee. Accepted materials include newspaper, mixed paper, cardboard, paperboard or chipboard, plastic #1 and #2 bottles and containers, aluminum cans, and steel/tin cans. Advanced Disposal Collection Truck Orion Services Collection Truck (formerly DBA Inland) Chapter 3 Waste Reduction Element 3-7 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department  Yard waste – Leaves, grass clippings, branches, etc. must be bagged in Kraft paper bags or open top garbage cans clearly marked “Yard Waste.” Each bag or container can be no larger than 32 gallons and cannot exceed 50 pounds. Brush may be bundled and tied and is restricted to no more than 5 feet in length. Each pile cannot exceed 5 feet x 5 feet x 10 feet or 10 CY.  Bulky waste – Bulky waste includes any household items that are too large to fit in the garbage cart. The most common bulky waste items are furniture, mattresses, and appliances. Each pile cannot exceed 5 feet x 5 feet x 10 feet or 10 CY. Currently, bulky waste and yard waste are collected in the same truck. Each residential customer is allowed two piles (yard waste and bulky waste) per service day. The cities of Blythe and Hephzibah have private haulers that service their residents with curbside recycling available on a subscription service basis. Residential Recyclables Processing Prior to August 2007, residential recyclables were transported directly from collection routes in Augusta to the North Augusta MRF located at 67 Claypit Road, North Augusta, SC. This MRF was originally built in 1993 to process recyclables from both Augusta and North Augusta. Today, it processes both recyclables and solid waste from around the Central Savannah River area. Starting when the Augusta converted to single-stream recycling in August 2007, curbside recyclables were delivered to a transfer station located at 3946 Goshen Industrial Boulevard in Augusta (Goshen Transfer Station). Initially, recyclables were then transferred to Pratt Industries and SP Recycling Corporation in Atlanta for processing. Currently, clean recyclables are transferred to the North Augusta MRF for processing. After collection vehicles tip the recyclable materials at the transfer station, a front-end loader operator visually inspects the loads and separates piles based on level of contamination. Highly contaminated loads are loaded into open top transfer trailers and taken to the Landfill. The lower contamination recyclables are loaded into a transfer trailer and taken to the North Augusta MRF. Information for recycling collected in 2018 is provided in Table 3-6. North Augusta Material Recovery Facility Goshen Transfer Station Chapter 3 Waste Reduction Element 3-8 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Table 3-6: 2018 Augusta Curbside Recyclables Received at Goshen Transfer Station Month Tons January 395 February 555 March 565 April 496 May 553 June 487 July 499 August 486 September 456 October 469 November 549 December 506 Total 6,016 (Source: Augusta ESD) ESD staff stated that approximately one transfer trailer load is being sent from the transfer station to the MRF per week; approximately 10 transfer trailer loads are delivered to the Landfill per week to dispose of the highly contaminated recyclables (i.e. contains non-recyclable material). This ratio indicates that the contamination rate is extremely high. A visual inspection of the recycling loads received at the transfer station confirmed the high degree of non-program material (solid waste) which is appearing in the curbside recycling containers. A further study was conducted of curbside recyclable contamination. The Apple Valley Neighborhood Association invited KAUG and ESD to conduct a curbside container audit based on its member’s observations that a large quantity of non-program material was appearing in the recycling bins in the neighborhood. Members of the Keep Augusta Beautify (KAUG), ESD and Apple Valley Neighborhood Association planned and conducted weekly audits of approximately 400 recycling bins set out in the Apple Valley neighborhood of Augusta during the month of October 2018. A significant finding was that 90% of the containers audited contained some amount of nonrecyclable non-program material during the first week. “Oops” tags, designed by KAUG, were placed on bins containing non-program material. The tabs described what nonrecyclable material had been found in the container and what materials are recyclable and part of Augusta’s program. Over the course of four week the percentage of containers with non- program material decreased, demonstrating the benefits of education, outreach and direct feedback. There was a follow up meeting on 14 June 2019 with the Association. Chapter 3 Waste Reduction Element 3-9 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Other City-Sponsored Recycling and Cleanup Programs ESD sponsors other programs to collect and manage recyclables and related materials, including the following:  Metals Recycling – ESD accepts loads of metal waste (pipe, wire, washers, dryers, refrigerators, lawnmowers, tire rims, and other large metal household items) at its facility for recycling.  Scrap Tire Recycling – Augusta residents may bring tires to the facility for free on the third Saturday in February, May, August, and November from 8 a.m. to noon.  Civic Group Tire Collection Program– ESD will pay $2.00 per passenger vehicle tire to civic or non- profit groups that collect tires within Augusta and deliver them to its facility.  Event Recycling Program – ESD loans recycling bins to event sponsors for community events.  Neighborhood Cleanup Program – Small groups of residents are provided access to a dumpster and supplies to clean up their area.  Volunteer Litter Cleanup Program – ESD provides sticks, gloves, and bags to groups, clubs, or organizations that organize litter cleanups in the Augusta area. Chapter 3 Waste Reduction Element 3-10 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department 3.1.3 WASTE REDUCTION OPPORTUNITIES Figure 3-1 depicts the results of the waste composition study as applied to estimated quantities of in- county residential and commercial MSW and commercial bulky waste/C&D debris that were landfilled in 2017. Note: This chart represents the estimated 199,000 tons of in-county residential and commercial waste that was landfilled in 2017. For the purposes of this chart: • Paper & Containers includes newspaper, corrugated containers, office paper, other recyclable paper, PET and HDPE bottles, non-bottles plastics #1 and #2, other plastic containers, tin/steel and aluminum cans, and glass containers. • Other Potential Recoverables includes aseptic containers, bulky, rigid plastics, expanded polystyrene food service and packaging, aluminum foil and trays, ferrous and nonferrous metals, textiles, special wastes, electronics, C&D debris and tires. Figure 3-1: Estimated Composition of Augusta Waste Landfilled In 2017 (Tons, % by Weight) Figure 3-1 helps identify the greatest opportunities for increasing waste diversion and therefore serves as a guide for the types of programs and technologies with potential to significantly impact waste diversion.  Recyclable materials currently accepted by Augusta in its existing recycling program comprise approximately 25% of the in-county waste that was landfilled. Residential recyclables (solid blue wedge) represented 7% and commercial recyclables (striped blue wedge) the remaining 18%. Chapter 3 Waste Reduction Element 3-11 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department  Residential yard waste (dark green wedge) represents an estimated 9% of in-county waste landfilled. This material had previously been collected separately and mulched but is currently landfilled.  Commercial bulky waste/C&D debris represented an estimated 9% of in-county waste disposed in 2017. The composition of this waste stream can be highly variable; however, Figure 3-2 provides the estimated composition of this stream based on the visual audits conducted in May 2018. The most readily recycled material in the composition study is metal; therefore, there is little opportunity for economical waste recovery in this waste stream. Figure 3-2: Composition of In-County Commercial Bulky Waste/C&D Debris Landfilled in 2017 (% by Weight) Chapter 3 Waste Reduction Element 3-12 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department 3.2 WASTE REDUCTION STRATEGIES Based on the evaluation of Augusta’s recycling programs, multiple options were identified for developing a waste reduction strategy. Option recommendations were prioritized by their potential impact in the near-term. Longer-term options are also described but are not discussed in detail. 3.2.1 RECYCLING PROGRAM COORDINATOR To establish effective waste reduction programs, Augusta will need a knowledgeable, committed individual to develop, implement, and monitor them. Recycling programs do not just “happen,” and local governments cannot rely on private contractors to implement comprehensive programs on an ongoing basis. Therefore, a key recommendation is the addition of a full-time Recycling Program Coordinator (RPC) whose first priority would be to provide consistent, effective educational outreach regarding existing recycling programs. In addition, they will be aware of current market trends and local conditions (business interest, available materials, etc.) in order to identify and promote other waste reduction plans based on Augusta’s priorities. The RPC would oversee both residential and commercial waste reduction and recycling programs. Based on the current organization structure the RPC function should be part of the Keep Augusta Beautiful Program which is part of Augusta’s Environmental Services Department. 3.2.2 IMPROVED DATA COLLECTION Accurate data is a critical element in making policy and program decisions. The quantities of in-county waste and recyclables estimated in this plan had to be estimated based on hauler surveys. Recommendations to improve data collection include the following:  Revise scale house codes and procedures so that waste quantities can be determined by source (e.g., county, municipality, out-of-county, etc.) and type (e.g., household garbage, commercial garbage, bulky waste, C&D debris, yard waste, etc.).  Weigh recyclable materials received at the transfer station, as well as contaminated loads transferred to the Landfill and clean loads transferred to the North Augusta MRF. Ideally, contamination in residential recyclables would be minimized so that collection vehicles could deliver loads directly to the MRF rather than the transfer station. Until that time, scales could be installed at the transfer station to weigh inbound and outbound loads. Alternatively, contaminated recyclable loads delivered to the Landfill should be weighed as a specific code at the Landfill, and loads delivered to the MRF should be weighed at the MRF. ESD staff would need to monitor this data closely to ensure an accurate accounting of the recyclables collected and their final disposition. 3.2.3 RESIDENTIAL RECYCLABLE MATERIALS ESD staff estimates that approximately 30% of residents participate in the existing residential recycling program. Based on observed contaminants levels at the transfer station, approximately 80-90% of the materials collected by this program are too contaminated by non-program (solid Waste) to be accepted Chapter 3 Waste Reduction Element 3-13 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department by recyclables processors; thus, they are being landfilled. Typical single-stream recycling programs have contamination rates of 10-20%, but once contaminant levels are above 20%, most processors will refuse to accept the materials. Visual observation of contamination of Augusta single-stream recyclables are on the order of 50%. Based on the status of Augusta’s existing residential recycling program, educational outreach regarding what should and should not be put in the single-stream recycling carts is critical. In addition, Augusta should work with its single-stream recyclables collection contractors to check for contamination. The use of recycling carts and automated side-load vehicles is not conducive to this type of monitoring; however, Augusta should work with its contractors to develop a system to spot check a certain number of households on each route. Repeat offenders should be reported to the Augusta ESD, who can then reach out to these customers and, if the issue is not resolved, remove their recycling cart. 3.3 MULTI-FAMILY AND COMMERCIAL RECYCLABLES Multi-family complexes can recycle at Augusta’s four drop-off locations. Unfortunately, lack of convenience keeps participation low. Commercial businesses can contract with private haulers to collect recyclables. The primary commodity collected from businesses is cardboard. A variety of approaches can be used to increase commercial/multi-family waste diversion. The strategies considered most viable for Augusta in the near-term are discussed below. 3.3.1 TECHNICAL ASSISTANCE Nearly one-third of housing units in Augusta are multi-family residences, along with an estimated 4,300 employer-business establishments. Enlisting more multi-family complexes and businesses to participate in recycling will require educational outreach regarding waste reduction and recycling with technical assistance program to provide the tools and knowledge to set up effective programs. The City of Atlanta has mandated multi-family residential recycling since 2008 and has used city ordinances as well as programs to facilitate implementation. Outside of Georgia, government in San Francisco, Seattle, and Montgomery County, Maryland have all faced significant challenges and implemented broad strategies to address multifamily recycling. Much of the information needed for the residential educational outreach campaign would also apply to supporting a multi-family and commercial technical assistance program. Additional elements of technical assistance to multi-family and business establishments include the following:  Property owner and manager training – These are typically the individuals responsible for executing onsite waste reduction and recycling programs.  “Toolkits” for program development – Step-by-step instructions for setting up a recycling program, a list of recyclables to target, a list of service providers, and sample educational materials. Toolkits should be available in hard copy and electronically. Chapter 3 Waste Reduction Element 3-14 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department  Hands-on technical assistance – Providing hands-on technical assistance is generally more effective than training alone. Such assistance includes support for collection logistics and container placement.  Right-sizing garbage service – If a multi-family complex or a business initiates a recycling program, it then follows that the quantity of garbage generated, and level of garbage service needed should decrease. The savings in garbage collection can sometimes offset the additional cost for recycling. Property managers and businesses often need assistance in understanding this concept and estimating their service needs.  Food waste reduction – For businesses and institutions that generate substantial quantities of food waste (e.g., grocery stores, restaurants, schools, etc.), information regarding food waste reduction should be incorporated into the technical assistance. This might include quantifying food waste generation, encouraging proper portioning at schools and institutions, and encouraging the sale of misshapen or soon-to-expire produce for reduced prices at grocery stores. The ESD can help businesses understand that reducing wasted food can be cost-effective. Numerous resources are available, including but not limited to the following: o U.S. Food Waste Challenge ([FWC]; http://www.usda.gov/oce/foodwaste/index.htm) – Organizations in the food chain that currently create food waste are invited to join the FWC. By joining the FWC, organizations and businesses demonstrate their commitment to reducing food waste, helping to feed the hungry in their communities, and reducing the environmental impact of wasted food. o EPA Food Recovery Challenge ([FRC]; http://www.epa.gov/sustainable-management- food/food-recovery-challenge-frc) – FRC is part of EPA’s Sustainable Materials Management Program that provides participants with access to data management software and technical assistance to help them quantify and improve their sustainable food management practices.  Food waste donations – Augusta could also take a more active role in facilitating partnerships between commercial food waste generators and organizations that accept food to combat food insecurity. Options worth considering include the following: o Create a database where businesses with food to donate could connect with food banks or other entities looking for food. This could essentially be a digital food clearinghouse and could even be developed as a mobile app for real-time updates on what food is available and what food is needed. o Educate businesses about the benefits of making food donations. According to the Food Waste Reduction Alliance, the primary barrier to food donation is the perceived risk of liability. To alleviate this concern, Congress enacted the Bill Emerson Good Samaritan Food Donation Act in 1996. This act absolves any entity that donates food from criminal or civil liability, except in cases of gross negligence or intentional misconduct. o Educate businesses about the cost savings associated with making food donations. In addition to potential disposal cost savings, Section 170 of the Internal Revenue Code allows some businesses to earn an enhanced tax deduction for donating selected surplus property, including food. The code provides that wholesome food that is properly saved, donated to Chapter 3 Waste Reduction Element 3-15 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department an approved agency, and properly receipted is eligible. This enhanced deduction is equal to one-half of the donated food’s appreciated value, with the limitation that the total deduction cannot exceed twice the donated food’s basis cost.  Environmentally preferable purchasing – An important part of a comprehensive technical assistance program is encouraging businesses to purchase products based on not only cost but also product longevity, recycled content, recyclability, and toxicity. Many multi-family complex and business owners and managers have a desire to operate in a sustainable manner and implement a waste reduction and recycling program but simply do not have the know-how or resources to do so. A technical assistance program can provide property owners/managers with the tools needed to jump start their programs. 3.3.2 LEAD BY EXAMPLE Augusta’s’ efforts in waste reduction can serve as models for other businesses. This includes establishing recycling programs in government facilities, parks, and other public venues and places, as well as implementing environmentally preferred purchasing policies. Highly visible recycling in public areas helps instill a mindset of sustainability and encourages recycling at home, work, and play. 3.3.3 CONTRACTED SERVICE AND ALL-IN FEE STRUCTURE Augusta could consider including multi-family and commercial collection service in its collection contract with a service fee that includes both garbage and recycling collection. This would be similar to residential pricing in which all residents pay for curbside recycling as part of their base solid waste fee. All multi- family complexes and businesses would pay for recycling service as part of a base service fee. Some types of businesses generate more recyclable materials than other; therefore, an equitable fee structure would need to be developed. While not a common practice, San Francisco and Salt Lake City utilize ordinances or contract mechanisms to ensure business and multi-family properties utilize a recycling program, which could help inform a local program. 3.4 LONGER-TERM WASTE REDUCTION Based on the status of Augusta’s existing programs, improvements to the existing recycling services to reduce contamination and increase participation represent the simplest and most economical options for the immediate future. For communities that have the financial resources and political desire to implement more aggressive waste diversion strategies, other commonly used options are described below. 3.4.1 COMMERCIAL BULK WASTE/C&D DEBRIS C&D debris reduction can start with efforts to source-separate recyclable or reusable materials by type, usually at the jobsite. This usually requires more upfront resources (labor and containers) but can reduce disposal costs. For example, rather than building demolition, it would require deconstruction, which allows materials to be reused or recycled instead of disposed. Chapter 3 Waste Reduction Element 3-16 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Various policies and programs can be implemented to encourage or require source-separation and recovery of materials prior to collection. They fall into three general categories: education, incentives, and regulation. Typically, local governments first seek to stimulate voluntary C&D debris recycling by employing education and market incentives before adopting direct regulatory methods. Potential outlets for metals, cardboard, and clean wood waste exist. Augusta could further explore and confirm these outlets and develop a campaign to educate building contractors about source-separating materials and the potential cost savings associated with it. The ESD could further explore establishing lower tipping fees at the Landfill for segregated types of C&D materials that could be recycled. Augusta can also evaluate the feasibility of processing C&D debris to recover materials. The scale of operation depends on the types and quantities of materials received. Mechanized systems generally require at least 50,000 tons per year to be cost-effective. Small-scale operations generally use a small loader with a grapple and manual labor to separate targeted, high-value recyclable materials. Low capital investment and minimal space requirements might make this a viable option. Cardboard and metal could potentially be recovered, as well as concrete and brick rubble, which can be reused for landfill access roads. 3.4.2 FOOD WASTE RECOVERY Food waste contributes an estimated 13% of the in-Augusta waste that is landfilled. When seeking options to divert food waste from disposal, the EPA Food Recovery Hierarchy first recommends reducing the volume of food wasted, followed by feeding hungry people and animals, then options such as digestion and composting, with disposal as the last resort. Information regarding food waste donations has already been discussed. However, not all food waste can or will be donated. Therefore, the ESD could evaluate the feasibility of a food waste recovery and composting program. A composting program could be established in-house or by seeking to partner with a private processor. Collecting commercial food waste, especially from large food waste generators, is often the first step in initiating a food waste recovery program. It enables a community to focus on a smaller number of generators and to help ensure a relatively clean stream of source-separated food waste. Residential food waste is generally more challenging to collect than commercial food waste, especially from multi-family units, due to high levels of contamination. Therefore, residential food waste composting programs, if pursued, should generally start with opt-in programs for specific service areas so that self-selecting residents who are motivated for program success can participate. 3.4.3 MANDATES AND BANS Communities with some of the highest reported recycling rates have employed recycling mandates or disposal bans to help them achieve these rates. Jurisdictions that have used disposal bans and mandates typically have established infrastructure and mature programs, with bans and/or mandates implemented Chapter 3 Waste Reduction Element 3-17 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department if voluntary programs have failed to achieve desired diversion rates. In addition, jurisdictions implementing such bans and mandates also utilize other tools, such as technical assistance and incentives in support of their recycling programs. Most bans and mandates are phased in over time, preferring to use notifications and technical assistance to encourage compliance first. After an initial grace period, they then utilize code enforcement staff to monitor compliance and impose fines or fees on non-compliant businesses. 3.4.4 PLANNING Planning is a fundamental part of effort to identify opportunities and implement programs for waste diversion and source reduction. For each of the options identified above, the planning process should include a review of the following:  Policies needed to implement or maximize effectiveness of the option. This will include relevant enforcement policies, disposal bans or recycling mandates, product bans, procurement guidelines, etc.  Research existing, successful programs in similar jurisdictions associated with the option and key elements of these programs that maximize effectiveness.  Identify infrastructure or facilities that are an integral part of each option. This will include land purchase, permitting, buildings, processing equipment, and administrative and support facilities.  Prepare a cost-of-service review that estimates capital and operating costs in order to determine if rates or fees structures need to be modified and what fees need to be charged in order to pay for the new services. This review should include a sensitivity analysis to determine if the financial model is overly dependent on commodity market pricing or other conditions that may be highly volatile.  Review the method of execution of the program, including public ownership and operation, a public-private partnership, or administration of fully privatized operations. Chapter 4 Waste Collection Element Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department CHAPTER 4 WASTE COLLECTION Chapter 4 Waste Collection Element 4-1 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Chapter 4 WASTE COLLECTION Augusta, through its ESD, manages and facilitates solid waste collection services in the planning area to promote a clean community for residentials and commercial entities. The ESD contracts for and actively monitors residential and downtown curbside and other waste collection programs. The planning area also services a variety of private collection companies that service commercial entities. 4.1 INVENTORY OF CURRENT COLLECTION PROGRAMS 4.1.1 RESIDENTIAL COLLECTION SERVICES Augusta manages a collection program which services approximately 65,000 homes, small business and over 10,000 vacant lots. Collection services can include curbside waste collection, recycling, bulk waste and yard waste. Yard waste is generated from both occupied residence and vacant lots which are regular maintained by Augusta. All residential units and unoccupied locations receive weekly collection services funded by a fee-based system. The fees are assessed annually to property owners. Others, including small businesses, multi- family units (more than five units), mobile homes (more than 10 units) have the ability to opt into the service. Waste is collected utilizing roll carts. 4.1.2 DOWNTOWN COLLECTION SERVICES Augusta’s downtown is a mixed-use district with many unique features. It is expected to continue to evolve within the planning period through redevelopment and revitalization. Collection services are provided by both Augusta and private collection companies in the downtown area. Augusta’s downtown residential customers are provided with once-a-week pickup for garbage, recycling, yard waste and bulk waste by a contracted hauler (Advanced Disposal) under an Augusta ESD managed program. Commercial customers have the option to choose between opting into curbside cart service and contracting with a private collection company. Recycling carts are available for businesses who opt into the service. Based on the latest downtown container survey, which was conducted by ESD in January 2017, the ESD managed program was servicing approximately 140 unique commercial and residential downtown addresses. Of this total, 120 were commercial and 20 were residential. This represented 33% and 40% of the unique commercial and residential downtown addresses, respectively.2 The ESD issued and was servicing 410 blue plastic roll carts for garbage and recycling collection. This included approximately 325 refuse and 85 recycling carts, as many properties had multiple containers. 2 Approximately 425 “residential” units were reduced to approximately 50 unique residential property addresses primarily because of two large multi-unit properties. Also, there were 380 commercial units at the 350 unique addresses. Chapter 4 Waste Collection Element 4-2 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Multiple private collection companies provide commercial container service, including front-load and roll- off container service. As part of the solid waste planning a downtown commercial container survey was conducted in December of 2018 for the area bound by Green Street and the Augusta Riverwalk between 4th and 13th Streets. The survey identified approximately 100 commercial containers, including 75 front- load type containers and 24 roll-off containers. The front-load containers are semi-permanent and are set out near businesses, often in the back or in a parking lot. Roll-off containers are primarily used for managing construction waste and are temporarily placed in parking lots or on streets near the construction. Approximately six private companies provide front-load service and nine provide roll-off service. 4.1.3 COMMERCIAL COLLECTION SERVICE The approximately 8,000 businesses and institutions in the planning area primarily contract with private collection companies to collect and/or transport their solid waste and recyclables. The Georgia Department of Natural Resources (DNR) maintains a list of haulers licensed to haul waste in the planning area. The most recently available list includes approximately 70 entities as shown in Table 5.1. This list is updated annually and may not reflect more recent additions. Among the list are national, regional, and local firms, as well as firms that haul only their own material. Table 5.1 - List of Permitted Collection Entities in Augusta * Entity Name Address City Zip A. J. Kellos Construction Co., Inc. of Fl. Post Office Box 14759 Augusta 30919 A-1 Sanitation Service, Inc. 3458-A Peach Orchard Road Augusta 30906 Ace Maintenance & Service, Inc. DDEAMC Building 300 Ft. Gordon 30815 Advanced Disposal Service Augusta 1799 Marvin Griffin Road Augusta 30906 ATC Development 220 Boy Scout Road Augusta 30909 Augusta Disposal & Recycling, Inc. 851 Triangle Industrial Court Evans 30809 Augusta Green, Wood & Mulch, Inc. 3011 Old McDuffie Road Augusta 30903 Augusta Industrial Service, Inc 2614 Mike Padgett Hwy Augusta 30306 Augusta Public Works 4330 Deans Bridge Road Blythe 30808 Barton & Barton Contracting of Augusta, Inc. 1225 E'Antignac Street, Unit 2 Augusta 30901 Berry Smith Sanitation 1308 New Savannah Road Augusta 30901 Big Fellow Sanitation 2907 Larkspur Drive Augusta 30906 Big Fellow Sanitation Service 2907 Larkspur Drive Augusta 30906 Biggers Enterprise 1322 Wallace Street Augusta 30901 C&B/Fosters/Inc 200 Norton Road Augusta 30906 C.A. Black Builders Collection Operation 1927 Satcher Blvd Augusta 30906 Charles Moore 4022 Rio Pinar Drive Augusta 30906 Coleman Sanitation 1645 Nixon Road Augusta 30904 Commercial Trash Removal, Inc. Building 61709 Augusta 30907 Country Way, Inc. 723 Laney Walker Blvd. Augusta 30903 CSRA Waste, Inc. P. O. Box 211215 Augusta 30917 Chapter 4 Waste Collection Element 4-3 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Entity Name Address City Zip David Smith Sanitation 4735 Windsor Spring Road Hephzibah 30815 Davis Hauling Company, Inc. 100 Apac Industrial Way Augusta 30907 Delco Sanitation Inc. 4549 Stonewall Ct. Hephzibah 30815 Delco Sanitation, Inc. 1441 Hephzibah Mcbean Road Hephzibah 30815 Economy Sanitation 3350 Peach Orchard Road Augusta 30906 Economy Sanitation Collection Operation 3350 Peach Orchard Road Augusta 30906 Evans Sanitation 3320 New Savannah Road Augusta 30906 Freedom Waste Services Not Available (NA) NA NA Ga - Carolina Stucco, Inc. 3018 Milledgeville Road Augusta 30904 H. Brittingham Mechanical, Inc. 2723 Old Louisville Road Augusta 30906 Hester Sanitation Service 3715 Drayton Drive Augusta 30906 Hydro Chem Industrial Services 4153 Old Savannah Rd Augusta 30906 Orion Service Corporation 1561 Doug Bernard Parkway Augusta 30906 Isiah Gray Sanitation 2432 Barton Chapel Road Augusta 30906 J & B Construction and Services, Inc. 3550 Gordon Highway Grovetown 30813 J. V. Summers 3319 Kenny Road Augusta 30906 Jack R. Nordahl Builders, Inc. 2905 Richmond Hill Road Augusta 30906 Jenkins Landscape Construction Services 3002 Hollins Drive Hepzibah 30815 John W. Powell, Sr. Sanitation. 416 Martin Luther King Road Keysville 30816 Joyce Sanitation 1009 Cliff Ayers Road Augusta 30906 Juanita Wiley 159 Golden Avenue Augusta 30906 Mabus Brothers Construction Co., Inc. 920 Molly Pond Road Augusta 30901 Mae & Moe Enterprises 2206 C Brown Road Hephzibah 30815 Mann Environmental Services, Inc 4330 Deans Bridge Road Blythe 30805 Marcus Smith Sanitation 4735 Windsor Spring Road Hephzibah 30815 Marks Clearing & Grading, Inc. 4704 Fulcher Road Hephzibah 30815 Meco Inc. of Augusta 1234 Gordon Park Road Augusta 30901 Metropolitan Waste Collection Operation 2724 Deen Ave Augusta 30906 Metropolitan Waste, Inc. 3318 Milledgeville Road Augusta 30909 Middleton's Sanitation 197 Dan Bowles Road Augusta 30901 Mims Landclearing & Grading 2218 Mims Road Hephzibah 30815 Mobley Construction Company of Georgia, Inc. 4176 Belair Frontage Road Augusta 30909 MSI Construction Co. 4119 Mike Padgett Highway Augusta 30906 O & H Sanitation Inc. 2907 Mike Padgett Hwy Augusta 30916 Orange Service Company, Inc 207 Sand Bar Ferry Road Augusta 30901 Peach Contractors, Inc. 3127 Damascus Rd Augusta 30909 R. Smith Sanitation 2351 Highway 88 Hephzibah 30815 Ray Hitt, Inc. 724 Chamblin Road, P. O. Box 175 Grovetown 30813 Removal & Abatement Technologies, Inc. 609 Hale Street Augusta 30901 Ronnie Lee Carter 2725 Barclay Street Augusta 30815 Chapter 4 Waste Collection Element 4-4 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Entity Name Address City Zip Sam F. Hurley, General Contractor 1080 Horseshoe Road Augusta 30906 Sammie Powell - Powell Sanitation Post Office Box 192 Keysville 30816 Scott's Woodworks 428 Crawford Ave Augusta 30904 Sig Cox, Inc. 1431 Greene Street Augusta 30901 Smurfit Recycling Corp Collection Operation 1311 Walker Street Augusta 30903 Southern Roofing & Insulation Company 81 5Th Street Augusta 30901 Southland Waste Systems, Inc. 148 Industrial Drive Thomson 30824 Stallion Lawn & Tree Service, Inc. 1774 Powell Road Augusta 30909 Stratton Home Transport/Services 2933 Milledgeville Road Augusta 30904 United Brokerage Co., Inc. 496 Lancy Walker Blvd. Augusta 30901 United Distributors 2521 Reynolds Industrial Road Augusta 30907 Varnado Home Improvement 2454 Windsor Spring Road Augusta 30906 Victor Cantrell Hauling Service 3530 Byron Place Augusta 30906 W. H. Reeves Co., Inc. 3860 Sullivan Hartfield Road Evans 30809 Waste Management of Augusta – Aiken 208 Prep Phillips Drive Augusta 30901 White James B. Sanitation 2309 Old Sav. Road Augusta 30906 Willie J. Wimberly 1004 7Th Avenue Augusta 30901 Wrights Sanitation Collection Operation 3318 Millville Road Augusta 30909 Source: GA Department of Environmental Protection file = SW-COL-OP-10-11-2018 4.2 ASSESSMENT OF COLLECTION PROGRAMS The residential waste collection services provided and managed under contract by Augusta have historically been of high quality, measured by the small (under 1%) average percentage of missed services in any given month. Service is monitored daily and measured monthly through a 311 hotline and by ESD staff utilizing software which is integrated with vendor collection operations. However, there have been periods (some lasting days or weeks), in which certain groups of residents have experienced material lapses in service. These lapses have been attributed to disruptions of the contracted service provider’s operations due to driver shortages, equipment issues, and/or route management software. In the Spring of 2018, ESD conducted an assessment of residential customer satisfaction through use of a survey which included 5,000 residential customers. Out of approximately 460 respondents (a statistically significant sample size of the 65,000 residential customers), 88% reported satisfaction with their collection service. 72% responded that in the past year, they had not observed discourteous nor rude behavior, collection drivers breaking traffic laws, nor experienced damaged garbage containers or property; however, 50% of respondents reported that in the same year, they did experience issues with cart placement, littering, leaks and spills that were not cleaned properly, and/or at least one missed pickup. Future surveys are planned to develop additional insights. Chapter 4 Waste Collection Element 4-5 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department ESD conducted an assessment of the downtown garbage and recycling collection in late 2018 and early 2019. In the course of the development of this solid waste plan meetings were held with downtown stakeholders and issues and options were explored related to the service level (how much and how often) of collection available and additional recycling opportunities. Multiple issues were identified including poor aesthetics, few recycling options for businesses, and limited space which prevented businesses from setting out a commercial waste or recycling container. Subsequently a study was conducted of potential options for addressing these issues. This study generated multiple options including a) valet (door-to-door) collection, b) underground vacuum systems, c) underground vault systems, d) compactor stations, e) “Big-Belly” (mechanized/compactor) sidewalk containers, and f) combination solutions. While each of these options has been successful in other venues, the study prioritized compactor stations for further evaluation by stakeholders as well as a pilot program. Compactor stations provide central locations for solid waste and recycling disposal and collection. These compactor stations are enclosed, secure and available 24 hours a day, 7 days a week, eliminating solid waste containers from sitting on the sidewalk awaiting collection. This provides a clean, attractive downtown streetscape - free of clutter, unpleasant odors, unwanted pests, and debris. The stations would be distributed in to up to seven zones. All businesses and residences in the Compactor Zones, that did not have dedicated service would use the sealed compactor units for solid waste disposal (which includes both trash and recycling). Businesses and residential customers empty the roll carts using tippers or place bagged trash into the compactors. Each location also has a drop-off area for recycling (bottles, cans, plastics, mixed paper and cardboard). Businesses and residents in the compactor zone could opt-in and register with the ESD for compactor use to receive a fob (electronic key). The compactors are housed in aesthetically attractive fencing creating an enclosed area with video surveillance which can be accessed only with a key fob provided by ESD. In the planning area industrial and commercial business have multiple options for collection and recycling providers. Further evaluation of the variety ,quality service level of recycling options available for industrial and commercial businesses is a potential area of future study Illegal dumping, primarily tires, continues to be an issue in the planning area. It is illegal and can result in felony charges. The ESD supports Augusta-wide tire cleanup programs and holds fee free tire recycling days at the landfill. Local law enforcement agencies investigate dumping cases. Chapter 4 Waste Collection Element 4-6 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department 4.4 CONTINGENCY COLLECTION OPTIONS There are two types of potential situations that would require contingency collection options: 1) wide- spread interruptions of the regular collection of the approximately 65,000 residential and small businesses that are serviced under Augusta’s residential program, and the generation of trash as a result of severe weather events. Augusta’s residential collection program is serviced by two primary contractors. These two private hauling companies both have multi-state and multi-locations operations footprints. Performance under the contract is monitored daily through software and a customer 311 hotline. The contract contains penalty provisions for service interruptions (i.e. missed services). During the contract period, there have been instances of service interruptions caused by equipment issues and temporary labor shortages. When these instances occurred, the Environmental Service’s department and contractors worked closely to resolve them. In the most significant instances, the contractors called upon drivers, supervisors, and equipment resources from their other operations to re-establish regular collections as a contingency measure to re-establish a high level of service. Chapter 5 Waste Collection Element Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department CHAPTER 5 WASTE DISPOSAL Chapter 5 Waste Disposal 5-1Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Chapter 5 WASTE DISPOSAL This section addresses the requirement that solid waste management plans describe the type and size of solid waste handling facilities located within the jurisdiction. Assessment and assurance of adequate disposal options over the entire planning period is a core element of the plan and the focal point of this element. This section considers both a “business as usual” scenario as well as contingency disposal strategy. 5.2 DISPOSAL INVENTORY The Augusta Deans Bridge Road Landfill, permit number 121-018D, is the only operating MSWL in the planning area. Under its permit, it can accept a range of non-hazardous solid wastes, including municipal solid wastes, C&D waste, inert waste, and industrial wastes. A new construction and demolition (C&D) landfill has been proposed for the planning area. Dixon Airline Recycling LLC approached the Augusta Commission for a letter of Consistency for the siting and development of a new C&D landfill within the planning area. In September of 2020 , based on merits of the project, the Commission passed a resolution to include the proposed facility (Dixon Airline) in this solid waste plan update. The site for the proposed C&D landfill is located south of the City of Augusta in Richmond County near the intersection of US Highway 56 and Tobacco Road. The site covers approximately 151 acres. Both an inert and a C&D landfill have been proposed for the site. The facility will be required to successfully complete the permitting process with the Environmental Protection Division (EPD) of the Georgia Department of Natural Resources to become operational. The U.S. Army operates a C&D debris landfill at Fort Gordon. The EPD permit number is 121-014D. It is not available for use by the public. 5.3 ADEQUACY OF CAPACITY OVER PLANNING PERIOD In the latest (2018) capacity report published by the EPD, Augusta had a reported 62.7 million CY of permitted airspace with an estimated remaining life of 130 years. The average rate of fill was reported to be approximately 1,260 tons per day. Based on our waste disposal projections (see section 4.3), the 130 plus-year life of Augusta’s landfill, the additional C&D capacity from the proposed Dixon Airline landfill and the ability of Augusta’s landfill to manage all non-hazardous waste generated in Augusta, the planning area has adequate capacity for the planning period. Therefore, no additional disposal capacity is warranted within Augusta. Chapter 5 Waste Disposal 5-2Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department 5.4 CAPACITY ASSURANCE ASSESSMENT AND AGREEMENTS (OVER 10-YEAR PERIOD) The Augusta ESD has provided a capacity assurance letter which affirms that it has sufficient disposal capacity to manage the solid waste in the planning area for the period covered by this plan. This landfill’s capacity assurance letter can be found in Appendix 1 5.5 CONTINGENCY DISPOSAL STRATEGY In the event of a temporary service disruption at the Augusta Deans Bridge Road Landfill, Augusta can choose to direct waste to the transfer station at Goshen Industrial Boulevard or utilize Advanced Disposal’s transfer station in Columbia County. In addition, in the future, after being fully permitted, construction and demolition material could potentially also be directed to the proposed Dixon Airline C&D landfill. Augusta’s ESD leases a solid waste transfer station from Waste Management. It is currently utilized to transfer residential recycling material for final process. The facility is permitted as a solid waste transfer station and could temporarily be used to redirect waste to the Three Rivers Regional Solid Waste Authority Landfill in Jackson, South Carolina. Advanced Disposal owns and operates an Evans, Georgia transfer station in neighboring Columbia County. Waste redirected there would likely be transported for final disposal in Twiggs County, Georgia. 5.6 DISASTER MANAGEMENT – DISPOSAL STRATEGY Augusta has an Emergency Management Agency Emergency Operations Plan (EOP) , last updated and approved 12 July 2011. The EOP describes the management and coordination of resources and personnel during periods of major emergency. Under the EOP Augusta’s public works and engineering is tasked with coordination, operations and follow-through related to debris removal and disposal during an emergency or disaster. The plan list multiple designated facilities including the Augusta Deans Bridge Road Landfill. A copy the EOP can be found at : https://www.augustaga.gov/DocumentCenter/View/3413/Richmond-Public-Plan-2011?bidId= Chapter 6 Land Limitation Element Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department CHAPTER 6 LAND LIMITATION ELEMENT Chapter 6 Land Limitation Element 6-1 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Chapter 6 LAND LIMITATION ELEMENT Georgia requires that municipalities “identify those sites which are not suitable for solid waste handling facilities based on environmental and land use factors” in their SWMP. Not all geographic locations are suitable or desirable for a waste management infrastructure, which may include disposal, composting, recycling, and material recovery facilities. SWMPs play a key role in planning and managing the potential locations of waste management facilities. The Association of County Commissioners of Georgia has stated: Outside of zoning and land-use (ordinances), a SWMP is the only planning document that has specific legal authorization to govern the siting and operation of a solid waste handling facility within a community. The state may not issue any permits, grants, or loans for any MSW disposal facility or any solid waste handling equipment or recycling equipment that is not consistent with a local SWMP. Counties wishing to manage solid waste facilities that are not permitted by the EPD may want to use their plan and local licensing or ordinances to enforce these provisions of their SWMPs. The Georgia DNR has multiple rules which address siting limitations and criteria for siting, design, and operating requirements for solid waste handling facilities. In addition, DNR Rule 391-3-4-.05(1)(a) requires that the siting of solid waste handling facilities “must conform to all local zoning/land use ordinances.” 6.1 LOCAL PROCEDURES FOR DEMONSTRATING FACILITY CONSISTENCY WITH SOLID WASTE MANAGEMENT PLAN No solid waste handling facility or expansion to an existing facility can be sited in Augusta without a determination that the proposed facility or expansion is consistent with the current SWMP. The procedure that Augusta and each of the local governments follow to determine whether to issue such a letter is described below. 1. At least 90 days prior to filing for a solid waste handling permit, or notifying EPD in the case of a solid waste handling facility that is permitted by rule, the owner/operator will submit to the County a written statement documenting the following: o How the proposed facility or facility expansion will meet the specific goals and/or needs identified in the current Solid Waste Management Plan, including a description of: • The impact upon the collection capability within the planning area. • The impact upon disposal capacity identified in the planning area. • The impact to the waste reduction and recycling efforts within Augusta, specifically how the proposed facility or facility expansion will contribute toward waste reduction in the planning area. Chapter 6 Land Limitation Element 6-2 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department o How the proposed facility or facility expansion and its operation will impact the community. Specifically, it will address: • The impact to vehicle traffic and public safety around the proposed facility and throughout the planning area; • The impact on natural or cultural resources within the planning area. • The impact to the financial viability of the existing solid waste management system within the planning area, both public and private; • The impact to individual and business solid waste management rates. • The impact on the current solid waste management infrastructure within the planning area, both public and private. o Evidence that the proposed facility or facility expansion is sited in a location deemed suitable according to the criteria listed in this plan. o Evidence that the proposed facility or facility expansion is sited in an area deemed suitable location consistent with local zoning ordinances. o Evidence that the proper public notification was given, including notification of all adjacent property owners. 2. Within 45 days after the written statement from the owner/operator is received, Augusta Engineering Committee will make a recommendation as to whether the proposed facility or facility expansion is consistent with the SWMP. This recommendation will be documented in a letter to the governing body of the jurisdiction in which the proposed facility or facility expansion is sited. To make a determination , the Engineering Committee will conduct a process that at a minimum includes the following: o Determine if the operation of the proposed facility or facility expansion would be consistent with regulations established by the County for privately operated waste handling and disposal facilities as provided for in County Ordinance o Determine the need for the proposed facility or facility expansion, based on projected remaining useful life of existing disposal facilities, will be the initial screen for any finding of consistency with this solid waste management plan. Need will be defined as less than 10 years of disposal capacity remaining, at the time that the request is submitted, in existing disposal facilities recognized in this solid waste management plan. Remaining disposal capacity will be calculated based on an engineering calculation of remaining capacity divided by the annual rate of disposal of in-County and contracted out-of-county waste at the time that the request is submitted given waste reduction programs and performance in place at that time; o Determine if the proposed facility or facility expansion is sited in an area deemed unsuitable according to development criteria; o Determine if the proposed facility or facility expansion is sited in a location that is consistent with all local zoning ordinances; Chapter 6 Land Limitation Element 6-3 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department o Determine if the proposed facility or facility expansion may negatively impact other natural or cultural resources of the County; o Determine if the proposed facility or facility expansion would negatively impact the County’s ability to contribute to the state-wide solid waste reduction; o Determine if proposed facility or facility expansion may negatively impact the financial viability of the County’s solid waste management system o Hold at least one public hearing on the proposed facility to gather input regarding the consistency of the facility with the SWMP. This public hearing will be advertised according to local requirements regarding public notification of public hearings; o Determine if the proposed facility or facility expansion is properly insured so that closure and post-closure care is assured; o Determine if the proposed facility or facility expansion has a mitigation plan above and beyond financial assurance already required; o Evaluate the past performance of other waste handling facilities owned or operated by the applicant as a determining factor the feasibility of the new facility or facility expansion. The Committee may recommend withholding approval based on owner or operators past performance; o Determine if the proposed facility or facility expansion is in the best interest of public health and safety; 3. The governing body of the jurisdiction in which the proposed facility or facility expansion is sited shall review the written documentation of consistency from the owner/operator, the recommendation of the Engineering Committee, and comments received at the public hearing to determine whether the proposed facility or facility expansion is consistent with the SWMP. Within 30 days of making their determination, the governing body shall notify the facility owner/operator whether the proposed facility or facility expansion is consistent with the Plan. If the governing body of the jurisdiction determines that the proposed facility or facility expansion is consistent with the SWMP, the governing body will issue a letter of consistency. 4. If the governing body of the jurisdiction determines that proposed facility or facility expansion is not consistent with the SWMP, the owner/operator may address the inconsistencies and resubmit their request for another review. This review will follow the process described above in Items 1 thorough 3. 6.2 INVENTORY AND NATURAL ENVIRONMENTAL LIMITATIONS 6.2.1 INVENTORY LAND AREAS Augusta occupies a land area of 207,386 acres, or 324.04 square miles (sq. mi), with an additional 2,823 acres (4.41 sq. mi.) of water area. Augusta straddles the Fall Line, a geological boundary following the Appalachian mountain range from Alabama to New York. In Georgia and South Carolina, the Fall Line Chapter 6 Land Limitation Element 6-4Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department separates the Piedmont from the Coastal Plain. The Savannah River and its tributaries drain most of Augusta. Water Supply Watersheds The Georgia DNR defines a water supply watershed as the area of land upstream of a governmental owned public drinking water intake. DNR has minimum criteria for both small and large watersheds. Small watersheds (<100 square miles in the drainage basin) have more stringent criteria concerning establishment of facilities and usage of hazardous materials. All water supply watersheds in Augusta are subject to DNR’s Criteria for Water Supply Watersheds. Figure C displays August’s watershed areas. Augusta has one large watershed and one small watershed. Augusta currently has several ordinances and programs in place to protect water supply watersheds from pollution and alteration. Figure C: Watershed Areas Chapter 6 Land Limitation Element 6-5 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Groundwater Recharge Areas Groundwater recharge areas are portions of the earth’s surface where water infiltrates the ground to replenish an aquifer, which is an area of soil and rocks that stores groundwater. Recharge areas located within Augusta can be found in Figure D. The Augusta has two major aquifers: Upper Cretaceous and Basal Cretaceous. Augusta pumps most of its groundwater from the Basal Cretaceous aquifer. The recharge area for the aquifers is classified by DNR as a significant groundwater recharge area. DNR has issued regulations on groundwater recharge areas regarding solid waste landfills and hazardous waste disposal. Figure D: Ground Water Recharge Areas Chapter 6 Land Limitation Element 6-6Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Wetlands The Clean Water Act defines wetlands as areas inundated by enough water to support vegetation. Figure E depicts the wetland regions in Augusta. Wetlands in Augusta are located near the Savannah River, the Augusta Canal, and other major tributaries. Phinizy Swamp, the large Savannah River floodplain, contains the greatest concentration of wetlands. DNR has regulations on waste management within wetland regions. Figure E: Wetlands Areas Chapter 6 Land Limitation Element 6-7 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department River Corridors The Savannah River is protected under the Georgia Mountain and River Corridor Protection Act, which was enacted to preserve vegetation, wildlife, and water quality in the surrounding areas along the river. DNR has issued minimum criteria for river corridors to preserve their wellbeing. The Savannah River Corridor is displayed in Figure F. Figure F: Savannah River Corridor Chapter 6 Land Limitation Element 6-8 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Floodplains Augusta has been involved in the National Flood Insurance Program for approximately 40 years. The Flood Damage Prevention Ordinance issued by Augusta requires a permit for extensive land use in a floodplain region. Augusta also has a Flood Hazard Mitigation Plan to outline the risks and strategies of floods in the area. Augusta’s floodplains are illustrated in Figure G. Figure G: Floodplain Areas Chapter 6 Land Limitation Element 6-9 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Local Zoning/Land Use Zoning is the process of dividing land into specified areas for a particular use. This is often enacted and regulated by city or county authorities to guide growth and development. Figure H displays the zoning map for Augusta. Figure H: Existing 2017 Land Use Map Chapter 6 Land Limitation Element 6-10Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Historic Resources There are approximately 5,800 properties located in nine districts in Augusta that are in the National Register of Historic Places, with 29 properties listed individually in the register. Augusta’s historic districts are shown in Figure I. Airport Proximity Augusta has two airports: Augusta Regional Airport at Bush Field and Daniel Field. DNR has regulations on waste facilities and disposal near airports. Jurisdictional Boundaries Augusta has neighbors: Columbia and McDuffie Counties to the northwest, Burke and Jefferson Counties to the south, and Aiken County of South Carolina to the east. Criteria for waste facilities and disposal within Augusta must be consistent with those in neighboring jurisdictions. Figure I: National Register Historic District Chapter 6 Land Limitation Element 6-11 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Access The access and availability provided by the highway system in Augusta allows for a simpler siting process for potential solid waste handling facilities. 6.2.2 NATURAL ENVIRONMENTAL LIMITATIONS Water Supply Watersheds According to the Georgia DNR Rule 393-3-16-.01(7)(c)1, new solid waste landfills must have synthetic liners and leachate collection systems at all locations within a small water supply watershed. Groundwater Recharge Areas DNR Rule 393-3-16-.02(3)(a) issues that in significant groundwater recharge areas, DNR shall not issue permits for new solid waste landfills that do not have synthetic liners and leachate collection systems. Wetlands DNR Rule 393-3-16-.03(3)(e) establishes that solid waste landfills are considered an unacceptable use of a wetland. River Corridors DNR Rule 393-3-16-.04(4)(h) prohibits the development of new solid waste landfills within protected river corridors. Protected Mountains DNR Rule 393-3-16-.05(4)(l) prohibits the development of new solid waste landfills in areas designated as protected mountains. No protected mountains are present in the planning area. 6.3 REVIEW OF DECISION-MAKING PROCESS FOR NEW WASTE HANDLING FACILITIES (CRITERIA FOR SITING) 6.3.1 CRITERIA FOR SITING Chapter 391-3-4-.05 of the Georgia DNR’s EPD relates specifically to the siting criteria for solid waste management facilities. The following items are criteria for siting solid waste facilities under DNR Rules. Zoning DNR Rule 391-3-4-.05(1)(a) requires that the site conform to all local zoning/land use ordinances. Written verification that demonstrates compliance must be submitted to the EPD. Chapter 6 Land Limitation Element 6-12 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Airport Safety DNR Rule 391-3-4-.05(1)(c) requires that new solid waste landfill units or lateral expansions of existing units shall not be located within 10,000 feet of any public- or private-use airport runway used by turbojet aircraft or within 5,000 feet of any public- or private-use airport runway used by only piston-type aircraft. Owners or operators proposing to site new solid waste landfill units and lateral expansions within a five- mile radius of any public- or private-use airport runway end used by turbojet or piston-type aircraft must notify the affected airport and the Federal Aviation Administration. Floodplains DNR Rule 391-3-4-.05(1)(d) states that any solid waste management facility located in the 100-year floodplain shall not restrict the flow of the 100-year flood, reduce the temporary water storage capacity of the floodplain, or result in a washout of solid waste that poses as a hazard to human health and the environment. Wetlands DNR Rule 391-3-4-.05(1)(e) prohibits the development of new solid waste management facilities in wetlands as defined by the U.S. Corps. of Engineers unless evidence is provided to EPD by the applicant that the use of such wetlands has been permitted or otherwise authorized under all other applicable state and federal laws and rules. Fault Areas DNR Rule 391-3-4-.05(1)(f) requires that new solid waste landfill units or lateral expansions of existing units shall not be located within 200 feet of a fault that has had displacement in the Holocene Epoch unless the owner or operator demonstrates to the EPD that an alternative setback distance of less than 200 feet will prevent damage to the structural integrity of the landfill unit and will be protective of human health and the environment. Seismic Impact Zones DNR Rule 391-3-4-.05(1)(g) prohibits the development of new solid waste management facilities in seismic impact zones unless the owner or operator demonstrates to EPD that all containment structures, including liners, leachate collection systems, and surface water control systems, are designed to resist the maximum horizontal acceleration in lithified earth material for the site. Unstable Areas DNR Rule 391-3-4-.05(1)(h) requires owners or operators of new landfill units, existing landfill units, and lateral expansions located in an unstable area to demonstrate that engineering measures have been incorporated into the landfill unit’s design to ensure that the integrity of the landfill unit’s structural components will not be disrupted. Chapter 6 Land Limitation Element 6-13 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Significant Groundwater Recharge Areas DNR Ruel 391-3-4-.05(1)(i) dictates that any new solid waste landfill or lateral expansion of an existing solid waste landfill located within two miles of a significant groundwater recharge area must have a liner and leachate collection system and that no regional landfill that accepts solid waste generated outside of the county in which it is located can exist, even partially, within a significant groundwater recharge area. 6.3.2 OTHER CONSIDERATIONS Permitting Solid Waste Management in Georgia complies with Chapter 391-3-4 of the Georgia EPD. DNR Rule 391- 3-4-.05(1)(b) requires that whenever any applicant begins a process to select a site for a solid waste disposal facility, documentation demonstrating compliance with O.C.G.A. § 12-8-26(a) be submitted to the EPD; further, whenever any applicant takes action resulting in a publicly- or privately-owned solid waste disposal facility siting decision, documentation demonstrating compliance with O.C.G.A. § 12-8- 26(b) be submitted to the EPD. Upon site selection, the applicant must conduct a Hydrogeological Assessment in accordance with DNR Rule 391-3-4-.05(1)(j). Preparation of the land limitation element of a SWMP should comply with the Solid Waste Management Act and Chapter 391-3-4 of the DNR Rules. If an applicant undertakes the Facilities Issues Negotiation Process pursuant to a facility siting decision, the process will be undertaken in accordance with O.C.G.A. § 12-8-32 and any guidelines issued by the department pursuant to state law. Commercial Industrial Waste Landfills According to DNR Rule 391-3-4-.05(3), commercial industrial waste landfills must meet the same siting criteria as MSW landfills. Military Airspace DNR Rule 391-3-4-.05(1)(k) prohibits the development of new solid waste landfill units within two miles of a federally restricted military air space that is used as a bombing range. Buffer Zones DNR Rule 391-3-4-.07(1)(b) requires all solid waste landfill units to provide a minimum 200-foot buffer between the waste disposal boundary and the property line as well as a minimum 500-foot buffer between the waste disposal boundary and any occupied dwelling and the dwelling’s water supply well. Chapter 6 Land Limitation Element 6-14Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department 6.4 UPDATED STATEMENT OF NEEDS AND GOALS REGARDING LAND LIMITATION Based on existing facilities’ capacities and lifespans, no new solid waste disposal facilities or transfer stations will be necessary for compliance with the 10-year disposal capacity requirement. The goal of this land limitation element is to: Ensure that existing solid waste handling facilities are compatible with surrounding areas and abide by current Georgia EPD rules. Ensure that new solid waste handling facilities are placed in suitable areas, abide by current Georgia EPD rules, and are approved for development within Augusta. 6.5 REVIEW AND ADEQUACY OF PROCESSES AND PROCEDURES TO DETERMINE CONSISTENCY OF PROPOSED FACILITIES WITH SWMP 6.5.1 ALL SOLID WASTE FACILITIES Any facility requesting renewal, modification, or issuance of a solid waste handling permit from the EPD must demonstrate that they are consistent with Augusta’s SWMP. Chapter 391-3-4-.05 of the Georgia DNR EPD rules specifies siting criteria associated with landfills and solid waste transfer facilities. 6.5.2 PRIVATELY-OWNED SOLID WASTE HANDLING AND DISPOSAL FACILITIES All privately-owned solid waste handling and disposal facilities requesting a renewal, modification, or issuance of a permit from EPD or Augusta must demonstrate that the facility or facility expansion is consistent with Augusta’s SWMP. In addition to any criteria set forth under DNR’s regulations, Augusta will also use the following criteria to determine whether the issuance of the requested permit is consistent with the SWMP: A determination has been made by Augusta that operation of the proposed facility or facility expansion would be consistent with regulations established by Augusta for privately operated waste handling and disposal facilities as provided for in the Augusta Ordinance. A determination has been made by Augusta that there is a need for the proposed facility or facility expansion, based on projected remaining useful life of existing disposal facilities, will be the initial screen for any finding of consistency with this SWMP. Need will be defined as less than 10 years of disposal capacity remaining in existing disposal facilities recognized in this SWMP at the time that the request is submitted. Remaining disposal capacity will be calculated based on an engineering calculation of remaining capacity divided by the annual rate of disposal of in-county and out-of-county waste at the time that the request is submitted and considering waste reduction programs and performance in place at that time. Chapter 6 Land Limitation Element 6-15Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department A determination has been made by Augusta that the proposed facility or facility expansion is not sited in an area deemed unsuitable according to development criteria (examples include, but are not limited to: in groundwater recharge areas; located within two miles of a municipal water supply; on soils poorly suited for development; on slopes of greater than 25 percent; in areas that do not have easy accessibility to transportation networks; on urban or built up lands; on or around water bodies or wetlands; or on federal, state, or public lands). A determination has been made by Augusta that the proposed facility or facility expansion is sited in a location that is consistent with all local zoning ordinances. A determination has been made by Augusta that the proposed facility or facility expansion does not negatively impact other natural or cultural resources of Augusta. A determination has been made by Augusta that the proposed facility or facility expansion does not negatively impact the current solid waste management infrastructure of Augusta. A determination has been made by Augusta that the proposed facility or facility expansion does not negatively impact collection capability and/or disposal capacity identified in the SWMP. A determination has been made by Augusta that the proposed facility or facility expansion does not negatively impact Augusta’s ability to contribute to state-wide solid waste reduction. A determination has been made by Augusta that the proposed facility or facility expansion does not negatively impact the financial viability of the Augusta’s solid waste management system. A determination has been made by Augusta that the proposed facility or facility expansion is properly insured so that closure and post-closure care are assured. A determination has been made by Augusta that the proposed facility or facility expansion has a mitigation plan above and beyond financial assurance already required. A determination has been made by Augusta that the past performance of other waste handling facilities owned or operated by the applicant will be used in determining the feasibility of the new facility or facility expansion. Augusta may withhold approval based on such past performance. A determination has been made by Augusta that the proposed facility or facility expansion is in the best interest of public health and safety. No proposed privately-owned facility or facility expansion will be sited without a letter from the Augusta Administrator and the City Councils of Blythe and Hephzibah (if said facility is within their city limits) stating that the facility is consistent with the SWMP. The Augusta Commission and the City Councils of Blythe and Hephzibah may hold one or more public hearings to gather input to make this determination for their respective jurisdictions. Should a determination be made by the Administrator that one or more public hearings shall be held, then the applicants of proposed facilities or facility expansions shall consult with Augusta and its Augusta officials (if said facility is within Augusta) to identify an appropriate date to schedule a public hearing. The applicant shall advertise the public hearing in the local newspaper and distribute letters of intent to adjacent property owners no less than 15 days prior to the date of the scheduled hearing. Should the Commission and Council (if said facility is within their city limits), based on information provided, disapprove of the proposal based on inconsistency with the adopted SWMP, the applicant may appeal and provide additional information at a subsequent Commission and Council (if said facility is within their Chapter 6 Land Limitation Element 6-16Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department city limits) meeting. Applicants may appeal any additional negative ruling by the Commission and Council (if said facility is within their city limits) to circuit court. Chapter 7 Education and Public Outreach Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department CHAPTER 7 EDUCATION AND PUBLIC OUTREACH Chapter 7 Education and Public Outreach Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Chapter 7 EDUCATION AND PUBLIC OUTREACH Augusta is dedicated to public-sector programs and public outreach to encourage good solid waste management practices that are targeted to reduce waste, increase recycling, and preventing litter. Augusta uses a variety of mechanisms to distribute information to residents and businesses regarding proper recycling and waste management, including the following: Augusta Website: ESD has useful information on its webpage regarding its recycling and solid waste programs. Links are provided to flyers, cleanup program forms, the Waste Wizard, and an Augusta Environmental Services survey. The Waste Wizard is a search engine that provides guidance on how to recycle and safely dispose of materials. Collection Vehicle Wraps: The residential collection contractors are required to provide trucks that have been wrapped with messaging that promotes recycling awareness and participation. Keep Augusta Beautiful (KAUGB): This is a program approved by the Augusta Commission in September 2017, and launched in 2018, with a mission to educate, engage, and coordinate public awareness of litter prevention, proper recycling, and beautification of Augusta. School Education Programs: Field trips as well as in-classroom programs are available. Speakers Bureau: Two ESD staff members and a dedicated Code Enforcement Officer are available to conduct workshops, presentations, and landfill tours for civic organizations, residents, schools, and businesses. Special Events: Special events are held on Earth Day and America Recycles Day to stimulate environmental awareness and promote sustainable living initiatives. They are free to the public. A 311 hotline: ESD has dedicated resources to answer questions and field calls on collection and recycling related service issues. 7.1 INVENTORY OF EDUCATION AND PUBLIC OUTREACH 7.1.1 EDUCATION PROGRAMS AND EVENTS As a partner and service provider to the community, Augusta strives offer a variety of community-focused programs and events to benefit its citizens. Augusta offers the following programs, events, and information: Neighborhood Cleanup Program - Augusta Environmental Services has a program that will help Augusta residents keep their neighborhoods clean year-round. The program gives a small group of residents access to a dumpster in their area for a weekend to clean their neighborhood. This is a free service if the rules and regulations are followed. Volunteer Litter Cleanup Program - This program provides supplies to groups, clubs, and other organizations (of 2 -20 volunteers) that organize litter cleanups. Supplies include sticks, gloves, and bags. Chapter 7 Education and Public Outreach Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Event Recycling Program - Augusta has an established recycling bin loan program that is available to support the hundreds of events (e.g., fairs, festivals, block parties) held in the community each year. Bins are provided at no cost to event organizers to allow on-site collection of aluminum, plastic, and paper recyclables. Civic Group Tire Collection Program - Augusta ESD offers this program to civic and non-profit groups that want to collect tires from public rights-of-way or illegal dump sites within Augusta. The program includes planning support and financial incentives in the form of $2.00 per passenger vehicle tire that is collected and brought to the landfill. School Education Programs - Augusta ESD offer field trips to the landfill facility and in-classroom programs. The ESD works with other Augusta organizations as well as the educators at Phinizy Swamp (Center for Water Sciences, a 1,100-acre nature park) to provide a program for each grade level and curriculum. TreeCycle your Christmas Tree - After the Christmas holiday and into the month of January, Augusta collects Christmas trees at the curb, free of charge, for residents who participate in the garbage collection program. Live trees must have no decorations and should be placed at the curb. Fake trees must also have no decorations; these will be collected as bulky waste. See flyer here. Household Waste – To safely and properly dispose of household waste items, such as old can paints, or a bottle of insecticide, Augusta ESD provides proper disposal instructions to residents and customers. For more information, see flyer here. Composting – Augusta ESD provides residents with compost bins to save space in landfills, improve soil quality naturally, and help conserve natural resources. For more information on how to properly start composting, see flyer here. Grasscycling – Grasscycling is a natural way of recycling grass clippings. This helps reduce the amount of yard waste collected by Augusta ESD, as well as provides the lawn with nutrients it needs, and does not cause thatch buildup. For more information, see flyer here. Needle Disposal - Needles, syringes, lancets, and other “sharps” are considered to be special care items and can be harmful to those collecting your garbage. For more information, refer to this flyer for disposal guidelines. Scrap Tire Recycling Events - Augusta ESD holds free quarterly scrap tire recycling events for residents at the Landfill. A few basic rules: 1) each customer must provide proof of Augusta residency; 2) tires are not accepted from tire businesses or commercial customers; 3) tires may be on or off the rim; 4) please be prepared to unload your vehicle. In addition, the ESD assists residents working with Augusta Code Enforcement or the Augusta Marshal’s Office to do one- time cleanup events on their residential property due to excessive tire piles. Chapter 7 Education and Public Outreach Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department 7.1.2 ONLINE EDUCATION Augusta’s ESD maintains an online presence to provide information and education on a range of topics. These topics include available services, calendars and schedules, instructions for recycling specific items, and care of a recycling or garbage carts, among others. The topics can be accessed at: https://www.augustaga.gov/2613/Environmental-Services Below in Figure 7-1 is the menu of online information and tools available to users. Figure 7-1: ESD Online Menu Collection Schedule 311 Report a Problem Waste Wizard Services Recycling Community Programs Education & Events Forms and Documents Chapter 7 Education and Public Outreach Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Augusta’s has an online tool call Waste-Wizard provides users the ability to quickly lookup up proper recycling or disposal method for a wide range of materials. This tool can be accessed at: https://www.augustaga.gov/2325/Waste-Wizard. Figure 7-2 shows the Waste-Wizard user interface. Figure 7-2: Augusta’s Online Waste-Wizard Interface Chapter 7 Education and Public Outreach Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department 7.1.3 Keep Augusta Beautiful (KAUGB) Augusta launched its KAUGB program in 2018 with a goal “to Educate, Engage, and Coordinate public awareness on litter prevention, proper recycling, and beautification of Augusta.” By providing resources, information, and support to residents of Augusta, KAUGB consistently seeks to serves its purpose of keeping Augusta beautiful. KAUGB’s projects include litter pickups, waterway cleanups, and recycling events, and its program manager is Edkesha Anderson. KAUGB hopes to reduce littering throughout Augusta by providing residents with the tools and education that they need to recycle and dispose of materials responsibly. KAUGB’s website serves as a resource where residents can find information about community events, cleanups, and ongoing beautification efforts. KAUGB also provides guidance and assistance to citizens of Augusta who want to host cleanup events in their areas. The objectives of KAUGB are to reduce litter by 5-10% annually, increase responsible recycling and decrease recycling contamination by 5% annually, and promote and provide beautification efforts county-wide. In order to meet these goals, KAUGB will function as a centralized location where residents can contact community partners and volunteers; find and submit applications for KAUGB and Environmental Services programs, and access information regarding workshops and events. KAUGB is currently working through the process of becoming an affiliate of Keep America Beautiful (KAB), a national initiative with similar goals to KAUGB. Through this affiliation, KAB would provide KAUGB with additional resources and funding as well as the credibility of affiliating with a national program. Read more about the affiliation process here: https://www.augustaga.gov/2654/Affiliation-Process. KUAG support multiple events and programs. These include: •The Great American Clean Up, a free residential recycling event targeted at cleaning up residential properties •Adopt a Spot Program which provides supplies and services to support citizens groups efforts to perform cleanup events for adopted locations •Composting and recycling education class partnerships to assist in teaching classes across all levels of education (e.g., elementary, middle, and high school and adults). •2019 Earth Day Augusta, the sixth annual event, which promotes environmental education and local vendors in a fun atmosphere which includes live entertainment. Chapter 7 Education and Public Outreach Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department 7.2 ASSESSMENT OF EDUCATION AND PUBLIC OUTREACH A clear and effective E&PO campaign is an ongoing and integral part of any successful waste reduction and recycling program. Developing and implementing such a campaign to address the low participation and high contamination rates that are undermining the residential recycling program should be a top priority. The estimated residential recycling participation rate of 30% indicates that some single-family residents might not realize that they are already paying for residential recycling collection as part of their garbage collection service. Also, many multi- family living units do not offer recycling for their tenants. Key elements in developing an effective education and outreach campaign include the following: Understanding Your Target Audience: This is fundamental to developing messages that resonate with your audience and have the potential to bring about behavior change. It also helps you to identify the communication outlets (e.g., internet, social media, radio, print, etc.) most likely to reach your target audience. Rebranding: ESD’s motto “Cleaner. Greener. Smarter,” is a good slogan for the overall system, but a more specific brand could be created for the waste reduction and recycling program. Easy Navigation between Web Pages: Augusta’s recycling webpage is a good source of information but is limited. Environmental benefits and the importance of recycling can be integrated to enhance the message. Ultimately, the goal should be for Augusta’s recycling webpage to be dynamic and regularly modified to provide new messages and resources. Most importantly, the site should showcase the ongoing efforts of ESD staff to increase recycling. Augusta’s main website (augustaga.gov) should allow residents to find recycling information easily. Currently, if someone wants recycling information, they must know to look under Environmental Services in the department listing, which is not necessarily intuitive. o Keep Augusta Beautiful (KAUGB) is a new community engagement initiative whose mission and objectives include promoting recycling and decreasing recycling contamination. However, KAUGB’s webpage is not easy to find, currently located under the Living Here tab of Augusta’s main website. Chapter 7 Education and Public Outreach Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department o Changes to the department’s directory and search function and the addition of logos that link to the above webpages would be simple ways to improve navigation to recycling information. Social Media: Facebook, Instagram, and Twitter offer venues for Augusta to reach its audience on a regular basis. Augusta Solid Waste does have Facebook, Instagram, and Twitter accounts, but the content is very limited. The latest posts on Facebook and Twitter are from September 2017, and Instagram only has three posts from April 2016. o A well-run Facebook page can generate interest in Augusta’s programs. Linking the page to Augusta’s website and including the page on printed literature will help garner a Facebook audience. However, maintaining consistent activity on social media can be time consuming, and it will be difficult to maintain a social media presence without a Recycling Program Coordinator. An interim measure may be to fund a summer internship for a local college student with social media skills. Printed Materials: While social media provides a useful outlet for reaching more individuals, marketing specialists caution not to abandon the printed word. Some individuals prefer to receive information about recycling in mailings or their utility bill inserts. Residents might keep a bill insert or magnet that includes the collection day and an infographic of accepted recyclables on their refrigerator to reference. Other types of printed materials include brochures, newsletters, postcards, news articles, media releases, cart labels, and truck wraps. Messaging: Effective programs need to communicate with both those who recycle and those who do not. For those who recycle, the focus is less promotional and more instructional (i.e., where, when, and what to recycle and, more specifically, how to recycle correctly). When communicating with non-recyclers, you are trying to bring about a behavior change, which requires more creativity. Various studies have shown that positive messages focusing on the gains made through recycling are more effective than guilt-based approaches. Chapter 8 Goals and Strategy Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department CHAPTER 8 GOALS AND STRATEGIES Chapter 8 Goals and Strategies 8-1Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Chapter 8 GOALS AND STRATEGIES In this section, Augusta’s goals for each of the five planning elements are described along with strategies to achieve those goals. 8.1 WASTE REDUCTION ELEMENT Waste reduction includes any activity that results in waste being diverted from the landfill. This can include recycling, material reuse, waste reduction as well as waste conversion activities. Augusta has established two primary waste reduction goals for the planning period: Increase the yield of recyclable material from residential curbside and downtown collection by 3 to 5% per year over the planning period. Improve data collection and reporting of diversion ability. Facilitate expansion of recycling of construction and demolition material within the planning area. Augusta will pursue four primary strategies to achieve these goals: Implementation of multiple grassroots projects through KAUGB and the Environmental Services Department. Utilizing targeted education and incentives approach, projects will be developed to reduce residential recycling contamination (trash placed in rates from the current 50 plus percent to 15 percent over the planning period. Implement new scale house and recycling reporting software. Introduce, test, and implement a new downtown program, such as a localized compactor program, which will provide additional recycling options for businesses and residence which are currently part of or opt into the ESD program. Facilitate development of additional recycling capacity in the planning area by including the proposed Dixon Airline C&D landfill to this plan update.  8.2 COLLECTION ELEMENT Waste collection activities include managing programs to provide curbside residential and downtown collection services while also promoting the consistent and universal service access for business and industry throughout the planning area. Augusta has two primary waste collection goals: Chapter 8 Goals and Strategies 8-2Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Continued reliable and high-quality collection services, as measured by missed services and survey results, to the approximately 65,000 plus residential and small businesses which are part of or have opted into Augusta’s program. Provide additional collection options to address the changing needs of the downtown area including, level of service, aesthetics, and cost. Augusta will pursue two primary strategies to achieve these goals: Continued utilization of the collection contractor model and utilization of software solutions for monitoring, data capture, and quality assurance of service. Introduce, test and implement new downtown collection programs, such as localized compactor program. 8.3 DISPOSAL ELEMENT This section addresses the state requirement that MSW plans provide for the availability of 10 years disposal capacity for the planning unit. Augusta has two primary disposal goals: Ensure Augusta has sufficient available disposal capacity to handle all solid waste generated in the planning area over the 10-year planning period, which is managed to meet or exceeds environmental regulations. Reduction of litter and illegal waste and tire dumping. Augusta will pursue three primary strategies to achieve these goals: Systematic planning, development and management of Augusta’s Landfill. Programs to reduce illegal disposal including litter and tire piles. Facilitate development of additional C&D disposal and recycling capacity in the planning area by including the proposed Dixon Airline C&D landfill to this plan update. 8.4 LAND LIMITATION ELEMENT Georgia requires that municipalities “identify those sites which are not suitable for solid waste handling facilities based on environmental and land use factors” in their Solid Waste Management Plan. Augusta’s land limitation goals include: Ensure that all solid waste handling facilities are consistent with environmental and land use limitations. Ensure solid waste handling facilities are consistent with this Solid Waste Management Plan Augusta will pursue two primary strategies to achieve these goals: Chapter 8 Goals and Strategies 8-3 Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department  Review and monitor current and proposed solid waste handling facilities for compliance and consistency.  Require all solid waste facilities follow the defined process for demonstrating consistency with this Plan. 8.5 PUBLIC EDUCATION AND OUTREACH ELEMENT Augusta has three Public Education and Outreach Goals:  Ensure that all residents and businesses have access to information on waste reduction and waste management in the planning area.  Educate residential customers on acceptable curbside recycling.  Seek regular feedback from residential and business customers collection customers on service satisfaction. Augusta will pursue three primary strategies to achieve these goals:  Continue to fund and manage education programs and information platforms and social media;  Support the growth of the KAUGB program; and  Annual customer satisfaction surveys. Appendix 1 Landfill Capacity Assurance Letter Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department APPENDIX 1 LANDFILL CAPACITY ASSURANCE LETTER Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department APPENDIX 2 WASTE COMPOSTION STUDY DATA Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Table 2-8: Composition of Residential Waste Disposed (% by weight) Material Categories Weighted Avg. 90% Confidence Interval Lower Bounds Upper Bounds Newspaper 1.6% 0.8% 2.3% Corrugated Cardboard (OCC) 5.6% 4.0% 7.2% Office Paper 1.1% 0.2% 1.9% Mixed Recyclable Paper 9.3% 7.6% 11.0% Total Recyclable Paper 17.5% PET Bottles (#1) 3.0% 2.3% 3.6% HDPE Bottles (#2) 1.5% 1.3% 1.7% Non-Bottle Plastic Containers (#1 and #2) 0.7% 0.3% 1.1% Other Plastic Containers (#3-#7) 1.0% 0.7% 1.3% Tin/Steel Cans 2.0% 1.5% 2.5% Aluminum Cans 1.1% 0.9% 1.4% Glass Containers 4.7% 3.7% 5.8% Total Recyclable Containers 14.1% Compostable Paper 4.9% 4.1% 5.6% Clean Wood Waste 0.3% -0.1% 0.7% Yard Waste 4.1% 0.7% 7.5% Food Waste 17.4% 15.0% 19.8% Other Organics 3.3% 1.4% 5.2% Total Potential Compostables 29.9% Aseptic/Polycoated Containers 0.3% 0.2% 0.4% Bulky, Rigid Plastics 0.6% 0.1% 1.0% Expanded Polystyrene Foam 2.2% 1.8% 2.6% Ferrous Scrap Metals 0.4% 0.1% 0.8% Aluminum Foil and Trays 0.8% 0.5% 1.0% Non-Ferrous Scrap Metals 0.7% 0.0% 1.4% Textiles/Leather 6.1% 4.4% 7.9% Special Wastes 0.2% 0.0% 0.5% Electronics (E-waste) 1.2% 0.2% 2.2% C&D Debris 0.8% 0.1% 1.4% Tires and Rubber 0.1% 0.0% 0.2% Total Potential Recoverables 13.5% All Other Paper 2.8% 1.8% 3.9% Plastic Film 8.4% 7.7% 9.0% All Other Plastics 2.3% 1.9% 2.8% White Goods and Small Appliances 0.2% -0.1% 0.4% Other Glass 0.3% 0.0% 0.5% Household Batteries 0.1% -0.1% 0.3% Treated Wood Waste 0.1% 0.0% 0.2% Diapers 3.9% 2.5% 5.3% Composite Materials 4.9% 3.7% 6.2% Liquids 1.2% 0.7% 1.7% Grit 0.7% 0.0% 1.4% Total Other Materials 25.0% TOTALS 100.0% Note: Columns may not appear to calculate correctly due to rounding Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Note: For the purpose of this figure, the following categories have been combined: • “All other recyclable paper” refers to the categories of newspaper, office paper, and mixed recyclable paper. • “Recyclable plastic containers” refers to the categories of PET bottles (#1), HDPE bottles (#2), non-bottle plastic containers #1 and #2, and other plastic containers #3-#7. • “Metal cans” refers to the categories of aluminum and tin/steel cans. • “Other metals” refers to the categories of ferrous and non-ferrous scrap metals and aluminum foil and trays. • “Other potential recoverables” refers to the categories of aseptic/polycoated containers; bulky, rigid plastics; special wastes; C&D debris; and tires and rubber. • “Other compostables” refers to the categories of compostable paper, clean wood waste, yard waste, and other organics. • “All other materials” refers to the categories of white goods and small appliances, other glass, household batteries, treated wood waste, composite materials, liquids, and grit. Figure 2-1: Composition of Residential Waste Disposed (% by Weight) Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Table 2-9: Composition of Commercial Waste Disposed (% by weight) Material Categories Weighted Avg. 90% Confidence Interval Lower Bounds Upper Bounds Newspaper 1.4% -0.4% 3.2% Corrugated Cardboard (OCC) 12.9% 10.3% 15.5% Office Paper 1.1% 0.5% 1.8% Mixed Recyclable Paper 5.8% 4.0% 7.6% Total Recyclable Paper 21.3% PET Bottles (#1) 1.9% 1.5% 2.3% HDPE Bottles (#2) 1.1% 0.7% 1.5% Non-Bottle Plastic Containers (#1 and #2) 0.6% 0.2% 0.9% Other Plastic Containers (#3-#7) 1.5% 1.0% 2.0% Tin/Steel Cans 1.1% 0.8% 1.3% Aluminum Cans 0.7% 0.5% 0.9% Glass Containers 3.7% 2.0% 5.4% Total Recyclable Containers 10.5% Compostable Paper 5.4% 4.0% 6.8% Clean Wood Waste 0.3% 0.1% 0.4% Yard Waste 1.2% 0.2% 2.2% Food Waste 16.6% 12.8% 20.4% Other Organics 0.9% -0.1% 1.9% Total Potential Compostables 24.3% Aseptic/Polycoated Containers 0.5% 0.1% 0.8% Bulky, Rigid Plastics 1.3% 0.6% 2.1% Expanded Polystyrene Foam 1.7% 1.2% 2.3% Ferrous Scrap Metals 1.5% 0.8% 2.3% Aluminum Foil and Trays 0.4% 0.2% 0.5% Non-Ferrous Scrap Metals 0.3% 0.1% 0.5% Textiles/Leather 8.2% 3.4% 13.0% Special Wastes 0.2% -0.1% 0.5% Electronics (E-waste) 0.8% 0.1% 1.4% C&D Debris 0.2% 0.1% 0.3% Tires and Rubber 0.0% 0.0% 0.1% Total Potential Recoverables 15.1% All Other Paper 3.1% 2.5% 3.8% Plastic Film 9.3% 7.9% 10.8% All Other Plastics 1.9% 1.4% 2.3% White Goods and Small Appliances 0.1% 0.0% 0.1% Other Glass 1.3% -0.3% 2.8% Household Batteries 0.0% 0.0% 0.0% Treated Wood Waste 1.5% 0.6% 2.4% Diapers 4.9% 1.9% 7.9% Composite Materials 3.8% 1.9% 5.7% Liquids 2.4% 0.6% 4.2% Grit 0.5% 0.0% 0.9% Total Other Materials 28.7% TOTALS 100.0% Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Note: Columns may not appear to calculate correctly due to rounding. Note: For the purpose of this figure, the following categories have been combined: • “All other recyclable paper” refers to the categories of newspaper, office paper, and mixed recyclable paper. • “Recyclable plastic containers” refers to the categories of PET bottles (#1), HDPE bottles (#2), non-bottle plastic containers #1 and #2, and other plastic containers #3-#7. • “Metal cans” refers to the categories of aluminum and tin/steel cans. • “Other metals” refers to the categories of ferrous and non-ferrous scrap metals and aluminum foil and trays. • “Other potential recoverables” refers to the categories of aseptic/polycoated containers; bulky, rigid plastics; special wastes; C&D debris; and tires and rubber. • “Other compostables” refers to the categories of compostable paper, clean wood waste, yard waste, and other organics. • “All other materials” refers to the categories of white goods and small appliances, other glass, household batteries, treated wood waste, composite materials, liquids, and grit. Figure 2-2: Composition of Commercial Waste Disposed (% by Weight) Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Table 2-10: Composition of Aggregate Waste Disposed (% by weight) Material Categories Residential Commercial Aggregate Newspaper 1.6% 1.4% 1.5% Corrugated Cardboard (OCC) 5.6% 12.9% 10.7% Office Paper 1.1% 1.1% 1.1% Mixed Recyclable Paper 9.3% 5.8% 6.9% Total Recyclable Paper 17.5% 21.3% 20.1% PET Bottles (#1) 3.0% 1.9% 2.2% HDPE Bottles (#2) 1.5% 1.1% 1.2% Non-Bottle Plastic Containers (#1 and #2) 0.7% 0.6% 0.6% Other Plastic Containers (#3-#7) 1.0% 1.5% 1.4% Tin/Steel Cans 2.0% 1.1% 1.4% Aluminum Cans 1.1% 0.7% 0.8% Glass Containers 4.7% 3.7% 4.0% Total Recyclable Containers 14.1% 10.5% 11.6% Compostable Paper 4.9% 5.4% 5.2% Clean Wood Waste 0.3% 0.3% 0.3% Yard Waste 4.1% 1.2% 2.1% Food Waste 17.4% 16.6% 16.8% Other Organics 3.3% 0.9% 1.6% Total Potential Compostables 29.9% 24.3% 26.1% Aseptic/Polycoated Containers 0.3% 0.5% 0.4% Bulky, Rigid Plastics 0.6% 1.3% 1.1% Expanded Polystyrene Foam 2.2% 1.7% 1.9% Ferrous Scrap Metals 0.4% 1.5% 1.2% Aluminum Foil and Trays 0.8% 0.4% 0.5% Non-Ferrous Scrap Metals 0.7% 0.3% 0.4% Textiles/Leather 6.1% 8.2% 7.6% Special Wastes 0.2% 0.2% 0.2% Electronics (E-waste) 1.2% 0.8% 0.9% C&D Debris 0.8% 0.2% 0.3% Tires and Rubber 0.1% 0.0% 0.1% Total Potential Recoverables 13.5% 15.1% 14.6% All Other Paper 2.8% 3.1% 3.0% Plastic Film 8.4% 9.3% 9.0% All Other Plastics 2.3% 1.9% 2.0% White Goods and Small Appliances 0.2% 0.1% 0.1% Other Glass 0.3% 1.3% 1.0% Household Batteries 0.1% 0.0% 0.0% Treated Wood Waste 0.1% 1.5% 1.1% Diapers 3.9% 4.9% 4.6% Composite Materials 4.9% 3.8% 4.2% Liquids 1.2% 2.4% 2.1% Grit 0.7% 0.5% 0.5% Total Other Materials 25.0% 28.7% 27.6% TOTALS 100.0% 100.0% 100.0% Percent of Total Tonnage (March ’18) 30.6% 69.4% 100.0% Note: Columns may not appear to calculate correctly due to rounding Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Note: For the purpose of this figure, the following categories have been combined: • “All other recyclable paper” refers to the categories of newspaper, office paper, and mixed recyclable paper. • “Recyclable plastic containers” refers to the categories of PET bottles (#1), HDPE bottles (#2), non-bottle plastic containers #1 and #2, and other plastic containers #3-#7. • “Metal cans” refers to the categories of aluminum and tin/steel cans. • “Other metals” refers to the categories of ferrous and non-ferrous scrap metals and aluminum foil and trays. • “Other potential recoverables” refers to the categories of aseptic/polycoated containers; bulky, rigid plastics; special wastes; C&D debris; and tires and rubber. • “Other compostables” refers to the categories of compostable paper, clean wood waste, yard waste, and other organics. • “All other materials” refers to the categories of white goods and small appliances, other glass, household batteries, treated wood waste, composite materials, liquids, and grit. Figure 2-3: Composition of Aggregate Waste Disposed (% by Weight) Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Table 2-11: Comparison of Current WCS to 2004 WCS (% by weight) 2004 2018 Newspaper 7.4% 1.5% Newspaper Corrugated Cardboard 6.1% 10.7% Corrugated Cardboard (OCC) Office Paper 1.9% 1.1% Office Paper Magazines/Glossy 3.1% 6.9% Mixed Recyclable Paper Paperboard 6.1% Mixed (Recyclable) Paper 3.4% Total Recyclable Paper 28.0% 20.1% Total Recyclable Paper PET Bottles (#1) 1.7% 2.2% PET Bottles (#1) HDPE Bottles (#2) 1.2% 1.2% HDPE Bottles (#2) (Included in Other Rigid Plastics) - 0.6% Non-Bottle Plastic Containers (#1 and #2) #3-#7 Bottles 0.3% 1.4% Other Plastic Containers (#3-#7) Steel Cans 2.0% 1.4% Tin/Steel Cans Aluminum Cans 0.9% 0.8% Aluminum Cans Clear Glass 2.5% 4.0% Glass Containers Green Glass 0.7% Amber Glass 1.7% Total Recyclable Containers 11.0% 11.6% Total Recyclable Containers (Included in Other Non-recyclable Paper) - 5.2% Compostable Paper Wood (non-C&D) 1.2% 0.3% Clean Wood Waste Yard Waste 3.4% 2.1% Yard Waste Food Waste 13.9% 16.8% Food Waste Other Organics 1.2% 1.6% Other Organics Total Potential Compostables 19.7% 26.1% Total Potential Compostables (Included in Mixed Recyclable Paper) - 0.4% Aseptic/Polycoated Containers (Included in Other Rigid Plastics) - 1.1% Bulky, Rigid Plastics Expanded Polystyrene 2.1% 1.9% Expanded Polystyrene Foam Other Ferrous Meal 1.2% 1.2% Ferrous Scrap Metals Other Non-Ferrous Metal 0.8% 0.5% Aluminum Foil and Trays 0.4% Non-Ferrous Scrap Metals Textiles 6.2% 7.6% Textiles/Leather Household Hazardous Waste 0.6% 0.2% Special Wastes Televisions 0.1% 0.9% Electronics (E-waste) Computers 0.2% Other Electronics 0.6% Drywall 0.0% 0.3% C&D Debris Inerts 1.1% Carpet 0.3% Other C&D 0.3% Tires 0.0% 0.1% Tires and Rubber Total Potential Recoverables 13.5% 14.6% Total Potential Recoverables Other (Non-recyclable) Paper 6.6% 3.0% All Other Paper Film Plastic 8.6% 9.0% Plastic Film Other Rigid Plastics 4.4% 2.0% All Other Plastics (Included in Other Inorganics) - 0.1% White Goods and Small Appliances Other Glass 0.4% 1.0% Other Glass (Included in Other Inorganics) - 0.0% Household Batteries Wood (C&D) 1.1% 1.1% Treated Wood Waste Diapers 3.0% 4.6% Diapers Other Inorganics 0.7% 4.2% Composite Materials (Not measured) - 2.1% Liquids Fines 2.8% 0.5% Grit Total Other Materials 27.6% 27.6% Total Other Materials Note: Columns may not appear to calculate correctly due to rounding. Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Table 2-12: Composition of Bulky/C&D Waste from Visual Audits Material Category Weighted Average (% by volume) 90% Confident Interval Total Volume (CY) Average Density (pounds [lbs.]/CY) Estimated Total Weight (lbs.) Weighted Average (% by weight) Lower Bounds Upper Bounds Treated Wood 11.2% 5.7% 16.7% 24.5 400 9,804 14.9% Untreated Wood 22.7% 9.9% 35.4% 49.6 400 19,853 30.3% Carpet and Padding 3.1% -0.5% 6.7% 6.8 84.4 570 0.9% Drywall 10.8% -1.7% 23.3% 23.6 600 14,186 21.6% Roofing Shingles 0.3% -1.0% 1.6% 0.7 731 482 0.7% Rock/Gravel/Grit 0.0% 0.0% 0.0% 0.0 1500 0 0.0% Bagged C&D Debris 1.2% -0.2% 2.5% 2.6 150 383 0.6% Fiberglass 3.6% -0.6% 7.7% 7.8 17 133 0.2% Other C&D 0.7% -0.1% 1.6% 1.6 150 241 0.4% Total C&D Debris 53.5% 69.6% Furniture 5.2% 0.3% 10.2% 11.4 145 1,653 2.5% Mattresses 3.6% -1.4% 8.5% 7.8 55 429 0.7% Total Furniture 8.8% 3.2% Corrugated Cardboard 12.3% 2.4% 22.2% 26.9 50 1,346 2.1% Other Paper 0.2% -0.2% 0.7% 0.5 364 191 0.3% Total Paper 12.5% 2.3% Major Appliances 0.5% -0.4% 1.5% 1.2 145 174 0.3% Heating Ventilation and Air Conditioning (HVAC) 0.0% 0.0% 0.0% 0.0 47 0 0.0% Other Non-Ferrous 0.3% -0.2% 0.8% 0.7 150 108 0.2% Other Ferrous 2.9% -1.8% 7.6% 6.3 150 945 1.4% Total Metals 3.8% 1.9% Plastic Film 1.2% 0.1% 2.3% 2.6 23 60 0.1% Polystyrene/Insulation 3.1% -2.9% 9.2% 6.9 17 117 0.2% Rigid Plastics 3.8% -0.2% 7.8% 8.3 50 416 0.6% Total Plastics 8.1% 0.9% Computers 0.1% -0.2% 0.3% 0.1 763.0 92 0.1% Televisions 0.7% -0.5% 1.9% 1.5 405.0 608 0.9% Other E-Waste 0.0% 0.0% 0.0% 0.0 763.0 0 0.0% Total E-Waste 0.7% 1.1% Yard Waste 3.5% -1.2% 8.2% 7.7 300 2,322 3.5% Dirt/Soil 4.7% -4.3% 13.6% 10.2 929 9,476 14.4% Household Bagged Waste 2.9% 0.4% 5.3% 6.3 150 945 1.4% Glass 0.0% 0.0% 0.0% 0.0 1000 0 0.0% Tires 0.1% -0.1% 0.4% 0.3 1350 405 0.6% Textiles 0.0% 0.0% 0.0% 0.0 175 0 0.0% Mixed Residue 1.4% -1.0% 3.7% 3.0 225 675 1.0% Total Other Materials 12.6% 21.1% 100.0% 64,507 100.0% Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Note: Columns may not appear to calculate correctly due to rounding. Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Figure 2-4: Composition of C&D Debris/Bulky Waste (% by Volume and Weight) Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Attachment A – Material Categories # Material Categories Description of Categories 1 Newspaper Newspaper (loose or tied), including other paper normally distributed inside newspaper such as ads, flyers, etc. and other items made from newsprint, such as advertising guides. Newspaper found inside plastic sleeve will be removed from plastic and sorted accordingly. 2 Corrugated Cardboard (OCC) Uncoated cardboard boxes with a wavy core (no plastic liners, waxy coatings). Examples include shipping and moving boxes, packing boxes, and pizza boxes. 3 Office Paper Printed or unprinted paper typically generated in an office environment including white, colored, coated, and uncoated papers; envelopes; index cards; and manila- and pastel-colored file folders. Includes shredded paper. 4 Mixed Recyclable Paper All other recyclable paper not included in categories above. Examples include magazines, telephone books, catalogs, paperboard, chipboard, brown paper bags, mail, paperback books, blueprints, and other printed material on glossy and non-glossy paper. 5 Compostable Paper Generally low-grade, non-recyclable paper without a heavy plastic coating, including napkins, tissues, paper towels, and uncoated paper plates. 6 All Other Paper Non-compostable, non-recyclable paper products with a heavy plastic coating (e.g., waxy or plastic-coated OCC, paper to-go cups, French fry containers, coated paper plates, fast-food wrappers, wax and parchment paper, and ice cream tubs). Includes paper covered with paint or other non-food contamination. 7 Aseptic/Polycoated Containers Gable-top cartons, aseptic juice boxes, and other similar containers made of coated paperboard. Does not include plastic drink pouches (e.g., Capri-Sun). 8 PET Bottles (#1) Clear and colored bottles and jars made of polyethylene terephthalate (PET #1). Examples include soda bottles, water bottles, etc. Does not include loose caps. 9 HDPE Bottles (#2) Clear/natural and opaque, pigmented bottles made of HDPE (HDPE #2). Examples include milk jugs, detergent bottles, etc. Does not include loose caps and lids. 10 Non-Bottle PET and HDPE Containers (#1 and #2) Clear and colored plastic non-bottle containers coded PET #1. Examples include clamshell containers, fruit/vegetable platters, and some clear disposable cups. Wide-mouthed tubs and containers coded HDPE #2, including lids. Examples include large plastic coffee containers, and plastic chip tubes. Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department # Material Categories Description of Categories 11 Other Plastic Containers (#3-#7) All plastic containers coded #3, #4, #5, #6, or #7. Examples include yogurt cups, plastic drink cups (except those coded #1), plastic to-go containers (except those coded #1), some pill bottles, Arizona Iced Tea™ gallon jugs. Does not include expanded polystyrene containers coded #6 12 Bulky, Rigid Plastics Non-container rigid plastic items such as plastic drums, crates, buckets, baskets, toys, refuse totes, lawn furniture, flower pots, laundry baskets, and other large plastic items. Does not include electronic toys. 13 Expanded Polystyrene Foam (Styrofoam®) Container and non-container materials made of expanded polystyrene, which are typically white but may be pigmented. Examples include coolers, packaging materials, packing peanuts, egg cartons, clamshell containers, and disposable cups and plates. 14 Plastic Film Loose and bagged plastic retail bags, garbage bags, shrink wrap, re- sealable bags, plastic sheeting, Saran™ wrap, Visqueen, disposable gloves, etc. Does not include foil-lined plastic film (e.g., chip bags). 15 All Other Plastics Any plastic materials not categorized above, such as deodorant cases, plastic utensils, straws, toothbrushes, broom heads, etc. 16 Tin/Steel Cans Tin-plated steel cans, usually food containers and aerosol cans, including labels. Also includes steel caps and lids. 17 Ferrous Scrap Metals Non-container ferrous (magnetic) metal materials. Examples include clothes hangers, sheet metal products, pipes, miscellaneous metal scraps, pots and pans, and other magnetic metal items. 18 Aluminum Cans Aluminum soft drink, beer, and some food and aerosol cans. 19 Aluminum Foil and Trays Aluminum foil and food trays, such as disposal pie plates and catering trays. 20 Non-Ferrous Scrap Metals Non-container non-ferrous (non-magnetic) metal materials. Examples include aluminum pots and pans, copper wiring and tubing, and brass fixtures. 21 White Goods and Small Appliances Household appliances such as refrigerators, stoves, coffee makers, microwaves, fans, irons, hair driers, electrical kitchenware, and salvageable items such as machinery. 22 Glass Containers Clear, green, blue, and amber glass bottles and jars, as well as pieces of broken glass bottles and jars. 23 Other Glass Windowpanes, mirrors, ceramics, drinking glasses, and glass containers in colors other than clear, green, blue, or amber. 24 Textiles/Leather Clothing apparel, rags, leather, blankets, curtains, shoes, wallets, purses, belts, and scrap leather. 25 Special Wastes Materials that are considered household hazardous waste, including cleaners, oil, paint, pesticides, pool chemicals, fluorescent lights, medical waste, solvents, rechargeable batteries, etc. Does not include syringes without needles. Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department # Material Categories Description of Categories 26 Electronics (E-waste) Electronic devices (i.e. items with a circuit board), including televisions, computers, cell phones, cordless telephones, handheld devices, etc. Does not include electric devices (i.e. battery or electric-powered items without a circuit board), extension cords and chargers, headphones and earbuds, and electronic media (e.g., DVDs and CDs). 27 Household Batteries Non-rechargeable household batteries including AA, AAA, C, D, 9-volt, and button types. 28 Clean Wood Waste Untreated and unpainted lumber, pallets, and dimensional lumber. Also includes untreated/unpainted wood furniture including chairs, cabinets, dressers, etc. 29 Treated Wood Waste Treated and painted lumber, pallets, and dimensional lumber, including treated/painted wood furniture. Also includes engineered wood such as plywood, particle board, oriented strand board, fiberboard, and laminate. 30 C&D Debris C&D debris including concrete and other inert debris (brick, rocks, sand), carpet and padding, drywall, insulation, full and empty caulk tubes, paint supplies, and roofing materials. 31 Tires and Rubber Tires of any size and other items made of rubber. 32 Yard Waste Shrub and brush pruning’s, household bedding plants, weeds, leaves, grass clippings, and other landscaping and gardening wastes. 33 Food Waste Packaged/loose meat and vegetable waste. Includes coffee grounds, tea bags and single-use coffee pods (i.e., K-cups). 34 Other Organics Other organic material such as pet waste (e.g., bagged dog waste and cat litter), natural fiber or wicker products, corks, lint, and hair. 35 Diapers All child and adult diapers and incontinence aids. Includes feminine hygiene products. 36 Composite Materials Products that are composite of materials such as cigarette packages, binders, laminated paper, electrical devices other than electronics or small appliances, extension cords, string lights, Pringle’s® cans, chip bags, etc. 37 Liquids All liquids found within containers. Containers will be sorted into their appropriate categories. 38 Grit Any grit or fines remaining on the sort table that cannot be defined in the other categories. Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Attachment B - Residential Sample Results Hauler/Location Re s i d e n t i a l - Ad v a n c e d , Mo n . 5 / 1 4 , ( T r u c k # 3 5 7 , Ro u t e # 6 3 0 ) Re s i d e n t i a l - Ad v a n c e d , Mo n . 5 / 1 4 , (T r u c k #2 4 1 5 3 2 , R o u t e # 6 3 1 ) Re s i d e n t i a l - Or i o n , M o n . 5/ 1 4 , ( T r u c k # 3 0 7 4 , Ro u t e # 4 ) Re s i d e n t i a l - Or i o n , Mo n . 5 / 1 4 ( T r u c k # 3 0 6 2 , Ro u t e # 5 ) Re s i d e n t i a l - Or i o n , T u e . 5/ 1 5 , ( T r u c k # 3 0 6 5 , Ro u t e # 6 ) Re s i d e n t i a l - Ad v a n c e d , Tu e . 5 / 1 5 , ( T r u c k # 3 5 7 , Ro u t e #6 3 0 ) Re s i d e n t i a l - Ad v a n c e d , Tu e . 5 / 1 5 , ( T r u c k #2 4 1 5 3 2 , R o u t e # 6 3 1 ) Material Categories sample # 5 6 8 10 17 18 19 1 Newspaper 1.9% 0.3% 3.5% 3.7% 0.4% 0.8% 1.8% 2 Corrugated Cardboard (OCC) 7.2% 4.8% 3.6% 8.6% 10.8% 9.9% 4.3% 3 Office Paper 5.8% 0.6% 0.0% 1.5% 0.0% 0.0% 0.4% 4 Mixed Recyclable Paper 13.9% 9.9% 1.1% 9.8% 7.1% 9.1% 12.5% 5 Compostable Paper 4.3% 3.9% 5.2% 6.2% 3.4% 5.9% 3.6% 6 All Other Paper 2.3% 1.2% 8.3% 1.0% 2.6% 3.9% 2.0% 7 Aseptic/Polycoated Containers 0.6% 0.2% 0.5% 0.4% 0.0% 0.2% 0.4% 8 PET Bottles (#1) 3.0% 2.1% 3.0% 1.7% 2.8% 4.2% 3.7% 9 HDPE Bottles (#2) 0.7% 1.2% 1.6% 1.2% 1.6% 2.3% 1.5% 10 Non-Bottle Plastic Containers (#1 and #2) 0.0% 0.9% 0.2% 0.0% 0.2% 0.5% 0.5% 11 Other Plastics Containers (#3-#7) 2.5% 0.8% 1.0% 0.5% 0.9% 0.9% 0.7% 12 Bulky, Rigid Plastics 0.5% 0.0% 0.2% 1.6% 0.0% 0.8% 2.7% 13 Expanded Polystyrene Foam 2.6% 1.8% 1.2% 2.3% 1.8% 3.0% 2.0% 14 Non-Rigid Plastic Film 7.4% 9.3% 7.9% 10.0% 9.8% 9.0% 6.7% 15 All Other Plastics 1.9% 1.7% 2.8% 2.6% 2.2% 2.3% 1.4% 16 Tin/Steel Cans 1.2% 0.8% 3.3% 3.8% 1.7% 1.4% 1.0% 17 Ferrous Scrap Metals 0.1% 0.7% 0.0% 0.2% 0.5% 2.1% 1.2% 18 Aluminum Cans 0.9% 1.0% 0.9% 1.4% 0.9% 1.9% 0.8% 19 Aluminum Foil and Trays 0.2% 0.9% 1.1% 0.7% 0.9% 1.1% 0.2% 20 Non-Ferrous Scrap Metals 1.3% 3.8% 3.1% 0.0% 0.0% 0.0% 0.0% 21 White Goods and Small Appliances 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.9% 22 Glass Containers 1.9% 3.3% 7.9% 3.3% 4.7% 5.9% 2.8% 23 Other Glass 0.3% 1.2% 1.0% 0.5% 0.0% 0.0% 0.0% 24 Textiles/Leather 2.6% 3.8% 7.0% 2.0% 12.4% 4.5% 8.7% 25 Special Wastes 0.0% 0.0% 1.7% 0.0% 0.0% 0.9% 0.0% 26 Electronics (E-waste) 0.0% 6.3% 0.0% 0.3% 3.4% 1.1% 0.0% 27 Household Batteries 0.0% 0.0% 0.1% 1.4% 0.0% 0.0% 0.0% 28 Clean Wood Waste 2.6% 0.0% 0.9% 0.2% 0.0% 0.0% 0.0% 29 Treated Wood Waste 0.0% 0.0% 0.0% 0.8% 0.0% 0.5% 0.0% 30 C&D Debris 0.0% 4.2% 0.3% 0.0% 1.1% 0.5% 0.0% 31 Tires and Rubber 0.0% 0.1% 0.2% 0.0% 0.0% 0.0% 0.0% 32 Yard Waste 5.3% 0.0% 0.0% 0.0% 0.0% 0.2% 19.4% 33 Food Waste 14.9% 22.4% 11.1% 15.6% 16.6% 18.9% 12.1% 34 Other Organics 0.9% 2.0% 9.4% 6.4% 0.3% 0.4% 1.2% 35 Diapers 3.2% 3.6% 1.3% 5.6% 10.7% 2.4% 2.2% 36 Composite Materials 9.8% 6.4% 7.7% 6.3% 2.6% 3.1% 2.7% 37 Liquids 0.3% 0.7% 2.5% 0.5% 0.6% 2.2% 1.7% 38 Grit 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Attachment B - Residential Sample Results (continued) Hauler/Location Re s i d e n t i a l - Or i o n , T u e . 5/ 1 5 , ( T r u c k # 3 0 7 0 , Ro u t e # 7 ) Re s i d e n t i a l - Or i o n , W e d . 5/ 1 6 , ( T r u c k # 3 0 6 7 , Ro u t e # 2 ) Re s i d e n t i a l - Ad v a n c e d , We d . 5 / 1 6 , ( T r u c k #2 4 1 5 3 2 , R o u t e # 6 3 1 ) Re s i d e n t i a l - Or i o n , T h u . 5/ 1 7 , ( T r u c k # 3 0 7 6 , Ro u t e # 3 ) Re s i d e n t i a l - Ad v a n c e d , Th u . 5 / 1 7 , ( T r u c k #2 4 1 5 3 2 , R o u t e # 6 3 1 ) Material Categories sample 20 21 25 30 32 1 Newspaper 0.2% 4.2% 0.9% 0.5% 0.4% 2 Corrugated Cardboard (OCC) 0.5% 5.5% 2.8% 5.1% 4.1% 3 Office Paper 0.1% 0.5% 0.3% 0.5% 2.8% 4 Mixed Recyclable Paper 11.2% 7.7% 11.1% 7.2% 10.7% 5 Compostable Paper 4.0% 7.8% 6.0% 4.6% 3.3% 6 All Other Paper 2.1% 1.1% 2.2% 3.7% 3.5% 7 Aseptic/Polycoated Containers 0.3% 0.0% 0.5% 0.0% 0.2% 8 PET Bottles (#1) 1.8% 4.6% 4.5% 3.5% 0.6% 9 HDPE Bottles (#2) 1.4% 2.0% 1.8% 1.3% 1.4% 10 Non-Bottle Plastic Containers (#1 and #2) 0.7% 0.8% 0.8% 1.3% 2.8% 11 Other Plastics Containers (#3-#7) 0.9% 1.2% 0.7% 1.6% 0.5% 12 Bulky, Rigid Plastics 0.0% 0.1% 0.0% 0.0% 0.9% 13 Expanded Polystyrene Foam 1.3% 2.2% 3.8% 3.1% 1.8% 14 Non-Rigid Plastic Film 7.0% 10.0% 9.3% 7.3% 6.8% 15 All Other Plastics 4.6% 2.8% 2.4% 1.6% 1.5% 16 Tin/Steel Cans 1.2% 2.8% 2.7% 2.7% 2.1% 17 Ferrous Scrap Metals 0.0% 0.2% 0.1% 0.2% 0.0% 18 Aluminum Cans 2.0% 1.3% 0.8% 1.0% 0.8% 19 Aluminum Foil and Trays 0.0% 1.1% 1.4% 0.9% 0.4% 20 Non-Ferrous Scrap Metals 0.0% 0.1% 0.0% 0.0% 0.4% 21 White Goods and Small Appliances 0.0% 0.0% 0.0% 0.0% 0.0% 22 Glass Containers 4.5% 3.4% 6.1% 8.2% 4.9% 23 Other Glass 0.0% 0.0% 0.0% 0.0% 0.0% 24 Textiles/Leather 4.3% 3.0% 6.0% 9.3% 10.5% 25 Special Wastes 0.1% 0.0% 0.0% 0.0% 0.0% 26 Electronics (E-waste) 0.5% 1.6% 0.0% 0.0% 1.4% 27 Household Batteries 0.0% 0.2% 0.0% 0.0% 0.0% 28 Clean Wood Waste 0.0% 0.0% 0.0% 0.0% 0.0% 29 Treated Wood Waste 0.0% 0.0% 0.2% 0.0% 0.0% 30 C&D Debris 0.0% 1.1% 0.0% 0.2% 1.7% 31 Tires and Rubber 0.8% 0.0% 0.0% 0.0% 0.0% 32 Yard Waste 15.9% 0.5% 1.0% 2.9% 3.9% 33 Food Waste 13.9% 15.4% 24.3% 25.8% 17.8% 34 Other Organics 10.5% 2.0% 0.3% 0.3% 5.5% 35 Diapers 1.4% 6.4% 3.6% 4.0% 2.6% 36 Composite Materials 4.9% 6.7% 2.9% 1.9% 3.6% 37 Liquids 0.5% 0.9% 0.6% 1.0% 2.9% 38 Grit 3.2% 2.7% 3.0% 0.0% 0.0% Note: Columns may not appear to calculate correctly due to rounding Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Attachment C - Commercial Sample Results Hauler/Location Co m m e r c i a l - Ad v a n c e d , Mo n . 5 / 1 4 , ( T r u c k #1 3 2 5 7 9 , Ro u t e # 1 9 1 1 ) Co m m e r c i a l - Or i o n , Mo n . 5 / 1 4 , ( T r u c k #5 0 3 9 , R o u t e # 1 ) Co m m e r c i a l - Ad v a n c e d , Mo n . 5 / 1 4 , ( T r u c k #1 7 2 0 5 5 , R o u t e # 1 9 0 9 ) Co m m e r c i a l - Wa s t e Mg m t . , M o n . 5 / 1 4 , (T r u c k # 2 1 0 3 4 8 , R o u t e Co m m e r c i a l - Ad v a n c e d , Mo n . 5 / 1 4 , ( T r u c k #1 3 2 5 7 9 , R o u t e # 1 9 11 ) Co m m e r c i a l - Ad v a n c e d , Mo n . 5 / 1 4 , ( T r u c k #1 7 2 0 5 5 , R o u t e # 1 9 0 9 ) Co m m e r c i a l - Ad v a n c e d , Tu e . 5 / 1 5 , ( T r u c k #1 3 2 5 7 9 , R o u t e # 2 9 1 1 ) Material Categories sample # 1 2 3 4 7 - 11 1 Newspaper 0.0% 0.0% 0.0% 0.6% 0.0% 0.5% 1.9% 2 Corrugated Cardboard (OCC) 24.3% 12.1% 9.2% 11.0% 28.5% 13.0% 11.2% 3 Office Paper 0.4% 0.0% 0.3% 1.9% 2.0% 0.5% 6.8% 4 Mixed Recyclable Paper 1.6% 3.5% 3.7% 6.3% 6.3% 5.8% 2.9% 5 Compostable Paper 8.8% 2.0% 5.5% 13.3% 2.9% 11.5% 3.3% 6 All Other Paper 0.2% 1.2% 2.9% 5.3% 1.3% 5.3% 3.1% 7 Aseptic/Polycoated Containers 0.5% 0.2% 0.1% 0.8% 0.0% 0.1% 0.2% 8 PET Bottles (#1) 0.9% 2.7% 1.2% 2.4% 2.8% 1.3% 2.1% 9 HDPE Bottles (#2) 0.6% 0.6% 0.4% 1.4% 0.4% 0.9% 0.9% 10 Non-Bottle Plastic Containers (#1 and #2) 0.2% 0.0% 0.3% 0.1% 0.0% 0.4% 0.7% 11 Other Plastics Containers (#3-#7) 2.0% 1.4% 1.3% 2.4% 0.5% 4.0% 2.4% 12 Bulky, rigid Plastics 0.0% 3.8% 0.0% 0.0% 0.0% 0.0% 0.0% 13 Expanded Polystyrene Foam 0.5% 1.6% 0.9% 5.8% 1.0% 1.7% 2.4% 14 Non-Rigid Plastic Film 10.6% 5.7% 17.0% 10.2% 9.7% 10.9% 17.0% 15 All Other Plastics 1.3% 1.2% 4.3% 4.4% 1.0% 0.9% 1.4% 16 Tin/Steel Cans 0.2% 0.5% 0.6% 0.6% 0.8% 2.5% 0.2% 17 Ferrous Scrap Metals 0.1% 4.1% 0.0% 0.7% 0.3% 0.6% 0.1% 18 Aluminum Cans 0.2% 1.2% 1.2% 0.2% 1.6% 0.8% 0.7% 19 Aluminum Foil and Trays 0.8% 0.3% 0.0% 0.6% 0.2% 0.1% 0.5% 20 Non-Ferrous Scrap Metals 0.7% 0.0% 0.0% 1.8% 0.0% 0.1% 0.0% 21 White Goods and Small Appliances 0.0% 0.0% 1.0% 0.0% 0.0% 0.0% 0.0% 22 Glass Containers 1.2% 3.2% 3.7% 0.1% 10.6% 7.9% 1.3% 23 Other Glass 0.0% 0.7% 0.1% 0.0% 1.3% 0.0% 0.0% 24 Textiles/Leather 10.1% 2.5% 6.2% 0.9% 1.2% 0.5% 4.2% 25 Special Wastes 0.0% 0.0% 0.1% 0.0% 0.0% 0.0% 0.0% 26 Electronics (E-waste) 0.0% 2.0% 0.0% 0.2% 0.0% 0.8% 0.1% 27 Household Batteries 0.0% 0.0% 0.0% 0.0% 0.1% 0.0% 0.0% 28 Clean Wood Waste 0.0% 0.1% 0.0% 0.0% 1.4% 0.0% 0.0% 29 Treated Wood Waste 0.0% 0.0% 0.0% 0.0% 5.5% 0.0% 4.3% 30 C&D Debris 0.0% 0.0% 0.0% 0.0% 0.5% 0.0% 0.0% 31 Tires and Rubber 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.4% 32 Yard Waste 0.9% 0.0% 0.1% 0.0% 0.0% 0.0% 0.0% 33 Food Waste 8.9% 14.4% 4.6% 23.5% 3.0% 26.3% 25.3% 34 Other Organics 0.0% 0.1% 11.1% 0.0% 4.2% 0.1% 0.2% 35 Diapers 22.4% 9.2% 9.8% 0.0% 0.0% 0.2% 0.8% 36 Composite Materials 1.5% 22.3% 11.2% 3.6% 5.5% 2.2% 3.5% 37 Liquids 1.3% 3.4% 3.1% 1.8% 6.7% 1.2% 2.0% 38 Grit 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Note: Columns may not appear to calculate correctly due to rounding. Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Attachment C - Commercial Sample Results (continued) Hauler/Location Co mme rc i a l - Ad vanced, Tu e . 5/ 1 5 , (T r u c k # 5 0 3 6 , Ro u t e # 1 ) Co m m e r c i a l - Wa s t e Mg m t . , T u e . 5 / 1 5 , ( T r u c k #2 1 0 8 7 2 , R o u t e # V 2 0 7 ) Co m m e r c i a l - Ad v a n c e d , Tu e . 5 / 1 5 , ( T r u c k #1 2 2 5 2 8 , R o u t e # 2 9 0 9 ) Co m m e r c i a l - Ad v a n c e d , Tu e . 5 / 1 5 , ( T r u c k #1 3 2 5 7 9 , R o u t e # 2 9 1 1 ) Co m m e r c i a l - Ad v a n c e d , Tu e . 5 / 1 5 , ( T r u c k #1 2 2 5 2 8 , R o u t e # 2 9 0 9 ) Co m m e r c i a l - Ad v a n c e d , We d . 5 / 1 6 , ( T r u c k #1 3 2 5 7 9 , R o u t e # 3 9 1 1 ) Co m m e r c i a l - Wa s t e Mg m t . , W e d . 5 / 1 6 , (T r u c k # 2 1 0 3 4 8 , R o u t e Material Categories sample # 12 13 14 15 16 22 23 1 Newspaper 0.6% 0.5% 0.3% 0.0% 0.0% 21.1% 0.0% 2 Corrugated Cardboard (OCC) 10.5% 9.1% 17.9% 11.2% 5.1% 8.4% 20.6% 3 Office Paper 0.1% 1.5% 0.0% 1.0% 0.0% 3.0% 1.8% 4 Mixed Recyclable Paper 5.2% 9.2% 5.2% 7.1% 3.9% 3.7% 5.6% 5 Compostable Paper 4.1% 4.4% 6.8% 2.2% 1.0% 1.5% 5.8% 6 All Other Paper 2.9% 5.6% 3.5% 2.1% 1.7% 2.3% 3.1% 7 Aseptic/Polycoated Containers 0.0% 3.3% 0.0% 0.0% 0.2% 0.0% 1.7% 8 PET Bottles (#1) 2.0% 3.5% 2.6% 1.2% 1.0% 2.3% 0.6% 9 HDPE Bottles (#2) 1.3% 2.1% 1.7% 0.5% 0.8% 4.3% 0.4% 10 Non-Bottle Plastic Containers (#1 and #2) 0.3% 4.4% 0.8% 0.3% 0.1% 0.3% 0.1% 11 Other Plastics Containers (#3-#7) 1.3% 2.9% 4.9% 0.8% 0.1% 0.1% 1.8% 12 Bulky, rigid Plastics 7.1% 0.2% 2.3% 1.0% 2.5% 1.2% 4.4% 13 Expanded Polystyrene Foam 2.2% 4.3% 1.3% 1.3% 0.8% 0.0% 4.0% 14 Non-Rigid Plastic Film 10.1% 8.1% 8.5% 9.6% 4.2% 4.5% 15.5% 15 All Other Plastics 1.5% 2.3% 0.0% 2.1% 0.8% 1.6% 3.9% 16 Tin/Steel Cans 1.3% 2.4% 1.2% 0.4% 1.5% 0.1% 0.5% 17 Ferrous Scrap Metals 0.2% 0.5% 0.6% 5.6% 1.3% 5.9% 1.2% 18 Aluminum Cans 0.7% 1.0% 0.5% 0.3% 0.4% 0.1% 0.2% 19 Aluminum Foil and Trays 1.3% 0.4% 0.5% 0.5% 0.1% 0.3% 0.0% 20 Non-Ferrous Scrap Metals 0.0% 0.0% 0.6% 0.2% 1.0% 0.0% 0.1% 21 White Goods and Small Appliances 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 22 Glass Containers 15.2% 0.8% 0.6% 1.3% 4.0% 0.0% 0.7% 23 Other Glass 0.0% 0.0% 0.0% 18.0% 0.0% 0.0% 0.0% 24 Textiles/Leather 1.1% 0.9% 3.9% 1.3% 52.8% 6.2% 3.1% 25 Special Wastes 0.0% 3.0% 0.0% 0.0% 0.0% 0.4% 3.1% 26 Electronics (E-waste) 0.0% 0.0% 0.0% 7.4% 1.2% 1.0% 0.0% 27 Household Batteries 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 28 Clean Wood Waste 0.0% 0.0% 0.0% 0.4% 0.7% 1.0% 0.4% 29 Treated Wood Waste 0.0% 0.0% 0.0% 6.6% 1.1% 6.3% 0.2% 30 C&D Debris 0.0% 0.0% 0.1% 1.0% 0.4% 0.0% 0.4% 31 Tires and Rubber 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 32 Yard Waste 5.6% 0.0% 2.9% 2.1% 0.4% 10.1% 0.0% 33 Food Waste 18.9% 26.3% 28.7% 9.7% 4.7% 10.2% 18.6% 34 Other Organics 0.5% 0.0% 0.0% 0.0% 1.5% 0.4% 0.0% 35 Diapers 2.3% 0.0% 0.6% 0.0% 5.5% 1.1% 0.0% 36 Composite Materials 2.8% 3.5% 2.6% 5.0% 1.1% 1.6% 0.8% 37 Liquids 1.0% 2.7% 1.6% 0.0% 0.3% 0.8% 1.3% 38 Grit 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Note: Columns may not appear to calculate correctly due to rounding. Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Attachment C - Commercial Sample Results (continued) Hauler/Location Co m m e r c i a l - Ad v a n c e d , We d . 5 / 1 6 , ( T r u c k #1 3 2 5 7 9 , R o u t e # 3 9 1 1 ) Co m m e r c i a l - Ad v a n c e d , We d . 5 / 1 6 , ( T r u c k #1 6 2 5 8 0 , R o u t e # 3 9 0 9 ) Co m m e r c i a l - Ad v a n c e d , Th u . 5 / 1 7 , ( T r u c k #1 3 2 5 7 9 , R o u t e # 4 9 1 1 ) Co m m e r c i a l - Ad v a n c e d , Th u . 5 / 1 7 , ( T r u c k # 1 0 5 , Ro u t e # 4 9 0 9 ) Co m m e r c i a l - Ad v a n c e d , Th u . 5 / 1 7 , ( T r u c k #1 3 2 5 7 4 , R o u t e # 4 9 1 1 ) Co m m e r c i a l - Ad v a n c e d , Th u . 5 / 1 7 , ( T r u c k # 1 0 5 , Rou t e # 4 9 0 9 ) Material Categories sample # 24 26 27 28 29 31 1 Newspaper 0.9% 0.5% 0.2% 0.4% 0.1% 0.1% 2 Corrugated Cardboard (OCC) 3.0% 6.3% 9.2% 20.0% 21.1% 13.9% 3 Office Paper 0.1% 3.4% 0.5% 0.2% 0.1% 0.0% 4 Mixed Recyclable Paper 6.7% 7.7% 2.2% 23.7% 2.7% 5.4% 5 Compostable Paper 3.5% 4.0% 11.7% 7.6% 2.9% 8.3% 6 All Other Paper 2.2% 3.7% 7.4% 2.0% 2.8% 4.4% 7 Aseptic/Polycoated Containers 0.2% 0.2% 1.2% 0.2% 0.1% 0.0% 8 PET Bottles (#1) 4.2% 1.9% 1.0% 1.9% 2.0% 0.7% 9 HDPE Bottles (#2) 1.5% 0.1% 1.1% 0.5% 1.8% 0.5% 10 Non-Bottle Plastic Containers (#1 and #2) 1.4% 0.5% 0.4% 0.2% 0.2% 0.4% 11 Other Plastics Containers (#3-#7) 0.8% 0.8% 0.8% 1.0% 0.7% 0.5% 12 Bulky, rigid Plastics 0.0% 1.8% 0.8% 0.0% 0.2% 0.0% 13 Expanded Polystyrene Foam 1.7% 1.8% 0.4% 1.7% 1.3% 0.9% 14 Non-Rigid Plastic Film 10.3% 7.9% 6.9% 5.3% 6.5% 11.4% 15 All Other Plastics 1.7% 2.1% 0.9% 1.1% 1.6% 4.0% 16 Tin/Steel Cans 2.0% 0.8% 1.7% 0.8% 1.2% 1.0% 17 Ferrous Scrap Metals 3.3% 0.3% 0.0% 0.6% 0.0% 4.1% 18 Aluminum Cans 1.0% 0.9% 0.2% 1.2% 1.0% 1.7% 19 Aluminum Foil and Trays 0.3% 0.2% 0.1% 0.3% 0.3% 1.1% 20 Non-Ferrous Scrap Metals 0.1% 0.0% 0.0% 0.2% 0.0% 1.0% 21 White Goods and Small Appliances 0.0% 0.2% 0.0% 0.0% 0.0% 0.0% 22 Glass Containers 5.5% 12.7% 0.5% 6.5% 2.2% 0.0% 23 Other Glass 0.0% 0.4% 0.0% 0.0% 0.1% 0.0% 24 Textiles/Leather 11.9% 27.9% 0.0% 5.1% 2.6% 1.5% 25 Special Wastes 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 26 Electronics (E-waste) 0.7% 0.2% 0.0% 0.0% 0.0% 0.0% 27 Household Batteries 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 28 Clean Wood Waste 0.4% 0.1% 0.0% 0.2% 0.0% 0.0% 29 Treated Wood Waste 3.7% 0.0% 0.0% 0.3% 0.0% 0.0% 30 C&D Debris 0.0% 0.5% 0.0% 0.0% 0.0% 0.0% 31 Tires and Rubber 0.0% 0.3% 0.0% 0.0% 0.0% 0.0% 32 Yard Waste 0.8% 0.0% 0.0% 0.0% 0.0% 0.0% 33 Food Waste 19.2% 3.2% 23.1% 6.4% 24.0% 36.4% 34 Other Organics 0.7% 0.2% 0.0% 0.0% 0.2% 0.0% 35 Diapers 6.2% 0.2% 28.3% 6.8% 0.7% 1.4% 36 Composite Materials 2.4% 4.3% 1.1% 2.2% 2.3% 1.3% 37 Liquids 0.8% 1.1% 0.5% 1.3% 21.3% 0.0% 38 Grit 2.7% 4.0% 0.0% 2.3% 0.0% 0.0% Note: Columns may not appear to calculate correctly due to rounding. Appendix 2 Sorted Samples Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Attachment D - Visual Audit Results Hauler/Location Tra i l er Pa r k Ro l l -Off (S hear woo d ). Mo n (5 / 1 4 ) , 12:15 pm Uni v ersit y Hospi t a l C&D R o l l -Off (Big Dog ) Ar my Surp l u s Supp l y Ro l l -Off (M a r k's) T ue (5 /15 ), 8:40 am Ge nera l Co nstr uct i o n Ro l l -off (M ar k' s) Ri chmon d Co. Sc h ools Wa r eho u se , Ro l l-off (W M) W e d (5 / 16), 1:20 St r i p Ma l l Remod el R o l l - Off (M ar k's) T hu (5 / 1 7 ) , 4:15 pm Ab a ndo n ed Bu i l d i n g De mo Dump Tr a i ler (R i ver's Edg e) Thu (5 / 1 7 ) , Tra i l er Home Dem o R o l l - of (JS Rowe) Thu (5 / 1 7 ) , 3:15 pm Material Categories 1 2 3 4 5 6 7 8 1 Corrugated Cardboard 15.0% 0.0% 33.3% 5.0% 5.0% 35.0% 0.0% 0.0% 2 Other Paper 0.0% 0.0% 1.8% 0.0% 0.0% 0.0% 0.0% 0.0% 3 Major Appliances 0.0% 0.0% 0.0% 0.0% 4.0% 0.0% 0.0% 0.0% 4 HVAC Ducting 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 5 Other Non-Ferrous 0.0% 2.0% 0.0% 0.0% 0.0% 0.0% 1.0% 0.0% 6 Other Ferrous 0.0% 0.0% 0.0% 20.0% 0.0% 0.0% 0.0% 1.0% 7 Plastic Film 2.0% 0.0% 4.0% 0.0% 0.0% 3.0% 0.0% 0.0% 8 Polystyrene Foam/Insulation 0.0% 0.0% 0.0% 0.0% 0.0% 25.5% 0.0% 0.0% 9 Rigid Plastics 18.0% 2.0% 1.0% 0.0% 5.0% 1.5% 1.0% 0.0% 10 Yard Waste 0.0% 3.0% 0.0% 0.0% 20.0% 0.0% 7.0% 0.0% 11 Treated Wood 5.0% 0.0% 16.0% 10.1% 7.5% 24.0% 22.0% 12.8% 12 Untreated Wood 0.0% 21.0% 22.0% 24.8% 17.5% 6.0% 27.5% 63.8% 13 Carpet and Padding 14.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 8.5% 14 Drywall 1.0% 49.0% 0.0% 28.8% 0.0% 0.0% 0.0% 0.0% 15 Roofing Shingles 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 5.5% 0.0% 16 Rock/Gravel/Grit 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 17 Other C&D 0.0% 0.0% 2.0% 3.4% 0.0% 0.0% 0.0% 0.0% 18 Furniture 9.0% 0.0% 0.0% 0.0% 20.0% 0.0% 0.0% 9.0% 19 Mattresses 21.0% 0.0% 5.0% 0.0% 0.0% 0.0% 0.0% 0.0% 20 Bagged Waste – Household 10.0% 0.0% 5.0% 1.5% 0.0% 5.0% 0.0% 0.0% 21 Bagged Waste - C&D Debris 0.0% 5.0% 0.0% 3.5% 0.0% 0.0% 0.0% 0.0% 22 Glass 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 23 Computers 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.0% 0.0% 24 Televisions 5.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 25 Other E-Waste 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 26 Tires 0.0% 0.0% 0.0% 0.0% 1.0% 0.0% 0.0% 0.0% 27 Textiles 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 28 Dirt/Soil 0.0% 0.0% 0.0% 0.0% 20.0% 0.0% 35.0% 0.0% 29 Fiberglass 0.0% 18.0% 0.0% 3.0% 0.0% 0.0% 0.0% 5.0% 30 Mixed Residue 0.0% 0.0% 10.0% 0.0% 0.0% 0.0% 0.0% 0.0% 31 TOTAL 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% Note: Columns may not appear to calculate correctly due to rounding. Appendices Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Attachment E – Photos of Visual Audit Loads Load #3 (Note: Photo for Load #4 is not available) Load #2 Load #1 Appendices Solid Waste Management Plan Update (RFP Item #17-246) Augusta Georgia – Environmental Services Department Attachment E– Photos of Visual Audit Loads (continued) Load #5 Load #6 Load #7 Load #8 Commission Meeting Agenda 11/17/2020 2:00 PM Aprove fiscal year 2021 budget Department:Administrator Department:Administrator Caption:Approve FY 2021 budget for Augusta Georgia. Background:Local ordinance requires the budget for the upcoming fiscal year be adopted at the second commission meeting in November. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo AUGUSTA, GEORGIA BUDGET RESOLUTION FOR FISCAL YEAR 2021 A RESOLUTION ADOPTING A BUDGET FOR THE FISCAL YEAR 2021 FOR EACH FUND OF AUGUSTA, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AND ADOPTING THE ITEMS OF ANTICIPATED FUNDING SOURCES FOR 2021. WHEREAS, A proposed Budget for each of the various Funds of Augusta, Georgia has been presented to the Augusta, Georgia Commission and, WHEREAS, appropriate advertised public hearings have been held on the 2021 Proposed Budget as required by State and Local Laws and Regulations; and, WHEREAS, the Augusta, Georgia Commission has reviewed the Proposed Budget and has made certain amendments to Funding Sources and Appropriations; and, WHEREAS, the budget for each Fund includes Appropriations for Fiscal Year 2021 incorporates certain levels, assessments, fees and charges to finance these expenditures and lists the Anticipated Funding Sources; and, WHEREAS, each of the Funds has a balanced budget, such that Anticipated Funding Sources equal Proposed Expenditures; NOW, THEREFORE, BE IT RESOLVED that this Budget is hereby adopted specifying the Anticipated Funding Sources for each Fund and making Appropriations for Proposed expenditures to the Departments or Organizational Units named in each Fund as is more specifically shown and designated on Attachment "A" which is incorporated herein by reference and made a part of this Resolution. BE IT FURTHER RESOLVED that the Budget shall be amended so as to adapt to changing governmental needs during the fiscal year as follows, such amendments shall be reorganized as approved changes to this resolution in accordance with O.C.G.A. § 36-81-3(d): (1) Nothing contained in this Code section shall preclude a local government from amending its budget so as to adapt to changing governmental needs during the budget period. Amendments shall be made as follows, unless otherwise provided by charter or local law: (2) Any increase in Appropriations at the legal level of control of the local government, whether accomplished through a change in anticipated revenues in any fund or through a transfer of appropriations among departments, shall require the approval of the governing authority. Such amendments shall be adopted by ordinance or resolution. Adopted this day of , 2020 Hardie Davis Jr. As its Mayor Attest: Lena J. Bonner, Clerk of Commission Seal: Commission Meeting Agenda 11/17/2020 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo