HomeMy WebLinkAbout2020-10-06 Meeting AgendaCommission Meeting Agenda
Commission Chamber
10/6/2020
2:00 PM
INVOCATION: Reverend Anthony Booker, Pastor Broadway Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A.Mr. Gaylon Tootle regarding the reestablishment of the Compliance
Department's Disability Diversity Advisory Committee.Attachments
B.Mr. Ralph Utley regarding Storm Drain Neglect & Excessive trash from
Waste Trucks enroute to Landfill.Attachments
C.Mr. Aaron Williams regarding issues with sentencing in court system.Attachments
D.Mr. Devron Mitchell requesting an update on behalf of concern citizens
from Olive & Glendale Roads that was presented to Commissioner
Dennis Williams.
Attachments
CONSENT AGENDA
(Item 1)
PETITIONS AND COMMUNICATIONS
1.Motion to approve the minutes of the Regular and Special Called
Meetings held on September 11, 15, 2020.Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
10/6/2020
AUGUSTA COMMISSION
REGULAR AGENDA
10/6/2020
(Items 2-44)
PUBLIC SERVICES
2.Motion to approve the Rehabilitate Runway 8-26 Contract with Reeves
Construction Company for $2,283,980.30. Funded through a 2021 GDOT
Grant and Potentially Cares Funds. Bid Item 20-215.
Attachments
3.Motion to approve New Location: A.N. 20-36: request by Krista Wight
for an on premise consumption Liquor, Beer & Wine License to be used
in connection with Tacocat/Pho-Ramen'L located at 990 Broad Street.
District 1. Super District 9.
Attachments
4.Motion to approve Johnson, Laschober and Associates for
Architectural/Engineering Design Services for new Henry H. Brigham
Community Center. RFP 20-223.
Attachments
5.Motion to approve the Exit Lane Security Equipment from Record-USA
which is a sole source purchase of $110,000.00. Attachments
6.Motion to approve the SD Clifton Contract - Baggage Handling System,
for $2,346,083.00 for Augusta Regional Airport. Bid Item 20-214 Attachments
7.
Motion to approve amending the taxicab rate card to include the
Transportation Services Tax that was recently approved by the Georgia
General Assembly under House Bill 105. The rate card will become
effective upon approval and will remain in effect until reset by the
Commission.
Attachments
8.Discuss plants and shrubs around city and tree growth within same parks
and recreation. (Requested by Commissioner John Clarke)Attachments
ADMINISTRATIVE SERVICES
9.Motion to approve the purchase of one Platform Dump Body Truck from
Rush Truck Center of Augusta, GA for $88,995.00 for the Utilities
Department-Ft Gordon Division.
Attachments
10.Motion to approve the proposed draft of the dedication plaque for the
Augusta 911 Center Addition and Renovation project. Attachments
11.Consider request from the Augusta Museum regarding SPLOST VII
Allocation. Attachments
12.Motion to approve conducting the final 2020 Commission meeting on
December 1, 2020. (Requested by Commissioner Sammie Sias)Attachments
13.Motion to approve execution of the Agreement with the Georgia
Department of Community Affairs (DCA), Eccovia Solutions and
Augusta, Georgia for Coordinated Entry upgrades to Augusta’s Homeless
Management Information Systems (HMIS) to meet Coordinated Entry
requirements set forth by the U.S. Department of Housing and Urban
Development (HUD).
Attachments
14.Motion to approve one (1) Emergency Rehabilitation project. Attachments
15.
Motion to approve Housing and Community Development Department’s
(HCD's) request to provide HOME funding to assist two (2) low to
moderate income homebuyers with gap financing, down payment and
closing cost to purchase homes through the Homebuyer Subsidy
Program.
Attachments
16.Motion to approve Housing and Community Development Department’s
(HCD's) request to provide funding for (12) twelve business owners of
the Seeds for Life Program, assisting them with sustainability and growth
within their business. Seeds for Life funding assistance will have a
positive effect by impacting the economic health of our local residents
through their ability to hire and/or retain employees, particularly those
who are low and moderate income.
Attachments
17.Motion to approve Housing and Community Development Department’s
(HCD's) request to procure (3) three Associate Real-Estate Brokers with
an agreement for a period of one (1) year (with two (2) annual renewal
periods at the option of Augusta, GA. An Associate Real-Estate Broker
is an individual licensed as a real-estate broker but works in the capacity
as a salesperson for another responsible broker that provides Real Estate
Sales and Marketing Services in the Laney Walker Bethlehem area.
Attachments
18.Motion to approve the erection of a Memorial Wall at River Walk in
honor of Augustans who lost their lives to COVID-19. (Requested by
Commissioner Bill Fennoy)
Attachments
19.Motion to approve allowing the Personnel Board to resume meeting
virtually.Attachments
PUBLIC SAFETY
20.Motion to accept contract with Community Intervention Resources to
provide alcohol and/or drug abuse counseling for participants in DUI and
Veterans Court who are receiving federal SAMHSA grant funds.
Attachments
21.Attachments
Motion to approve a request from the Richmond County Sheriff's Office
is to purchase twenty (20) sets of tactical ballistic body armor for the
RCSO tactical team.
22.Consider request for donation of city's obsolete laptops from Jud C.
Hickey Center. (Requested by Mayor Hardie Davis, Jr.)Attachments
23.Motion to approve agreement with Pictometry International to provide
new 2020-2021 oblique imagery and related software and product
support.
Attachments
24.Motion to authorize the Mayor to sign the Community Rating System
(CRS) recertification paperwork for 2020 and authorize the Mayor to
sign this recertification annually upon staff assurances that the project is
being maintained until the 2023 re-evaluation.
Attachments
25.Motion to approve the award of Bid Item #20-219 Extrication
Equipment for Augusta Fire Department to Municipal Emergency
Services for $118,000.00.
Attachments
FINANCE
26.Motion to approve for the acceptance of a grant from the Center for Tech
and Civic Life. Attachments
27.Motion to approve for the acceptance of a grant from the GA Secretary
of State's Office. Attachments
28.Motion to accept as information an emergency purchase of 250,000
disposable stylus for voter's use during the November, December, and
January elections.
Attachments
29.Discuss employees time clock procedures, rules and tracking.
(Requested by Commissioners John Clarke and Brandon Garrett)Attachments
30.Motion to approve funding request to assist Greater Augusta’s Interfaith
Coalition's Total Census Count Initiative. To support census responses
from hard to count citizens and the support for 15 sites of activities for
respondents of the local Census Count. (Requested by Commissioner
Ben Hasan)
Attachments
ENGINEERING SERVICES
31.Motion to approve beginning the 5 year storm water review: to include
total fees collected since inception, all completed storm water
infrastructure work and all storm water system grass cutting contractors
and costs. Review should be completed in 2 weeks and brought back to
commission for review. (Requested by Commissioner Brandon
Garrett)
Attachments
32.Motion to approve a request by Advanced Disposal and Orion Waste
Systems for supplemental compensation for additional work performed
during the COVID-19 pandemic in accordance with Section 20.28 Force
Majeure per their respective contracts with Augusta. This time period
covers April, 2020 through December, 2020.
Attachments
33.Motion to approve CSX917879 Temporary Right of Entry Agreement. Attachments
34.Motion to approve proposal from Johnson, Laschober, and Associates,
PC (JLA) to provide engineering services for Utilities Department’s Non-
Potable Irrigation System on Fort Gordon.
Attachments
35.Motion to approve award of Bid Item #20-226 to Blair Construction, Inc.
to construct the Fort Gordon Maglin Terrace & Boardman Lake Water
and Sanitary Sewer Improvements under the Task Order Program RFQ
#18-263 in the amount of $774,187.00.
Attachments
36.Discuss the security measures or lack thereof at the Augusta Landfill.
(Requested by Commissioner Sammie Sias)Attachments
37.Discuss the process for collection of non-compliance waste and street
lights on Massiott Drive, McDuffie Woods Subdivision. (Requested by
Commissioner Marion Williams)
Attachments
38.Motion to determine that the Alley between 1497 and 1499 Ellis Street
as shown on the attached map has ceased to be used by the public to the
extent that no substantial public purpose is served by it or that its removal
from the county road system is otherwise in the best public interest,
pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-
claimed to the appropriate party(ies), as provided by law and an easement
to be retained over the entire abandoned portion for existing or future
utilities as directed by Augusta Engineering Department and Augusta
Utilities Department.
Attachments
39.Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary easement (Parcel 154-0-
021-00-0) 4146 Wallie Drive.
Attachments
40.Motion to approve the revised funding on the award of Construction
Contract to J & B Construction in the amount of $1,819,119.00 for Old
Waynesboro Road Sidewalk and Landscaping & Drainage
Improvements. This Award was approved on July 21, 2020, item #73 for
the AED. Bid 19-284
Attachments
41.Discuss the process for rebidding waste haulers contracts. (Requested by
Commissioner Marion Williams)Attachments
42.Update on the September 18, 2020 Storm Water Meeting. (Requested by
Commissioner Marion Williams)Attachments
43.Motion to approve a request to perform upgrade of the Utility Billing
Software that also includes billing for stormwater. Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
44.Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
10/6/2020 2:00 PM
Invocation
Department:
Department:
Caption:Reverend Anthony Booker, Pastor Broadway Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
Mr. Gaylon Tootle
Department:
Department:
Caption:Mr. Gaylon Tootle regarding the reestablishment of
the Compliance Department's Disability Diversity Advisory
Committee.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Subject:
Gaylon Tootle <gtootle@waltonoptions.org>
Thursday, September 10,2OZO 12:23 pM
Lena Bonner
IEXTERNALI Request to be placed on the Agenda for 10/6/2020 Commission Meeting
Good afternoon Ms. Bonner,
Hoping all is wellwith you and yours during these unique and trying times.
I am requesting to be placed on the agenda for the upcoming commissioners meeting scheduled for 1,0/06/2020. Thepurpose of this request is to ask the Commission to reestablish the Disability Diversity Advisory Committee which ceasedto function approximately two (2) years ago. I will be bringing a delegation of individuals with disabilities with me forthe presentation.
As in the past, I have had to submit my request via email as the proper format is not in compliance with ADA standardsthus, I am unable to fill out the form digitally. As a Blind individual, I use screen readers. With that being said, the form
does not allow me to edit/insert text. I have spoken with carole (Ms. Burrowbridge, compliance officer0 and she has
assured me that she will take a look at it as noncompliance is against the law.
I truly appreciate everything that you do to assist me and I thank you for that. Looking forward to hearing from you
soon.
Gaylon Tootle
lndependent Living Advocate Coordinator
Walton Options for lndependent Living
706-724-6262 Ext 221
948 Walton Way, Augusta, GA 30901
www.wa ltonoptions.orq
WALT@Np,
trJp", Mt*$
lI l'rffi *sI lrd.gsdsr I Jylht ttMre
tr9&liff$$$S
Follow us on Facebook, Twitter, lnstagram, & Linkedln
Wolton options is supported by gronts from the U.S. Administration for Community Living, Deportment of Health ondHumon Services, woshington, D.c. 20201. Grontees undertoking proiects under government sponsorship ore encourogedto express freely their findings ond conclusions. Points of view or opinions do not, therefore, necessarily represent officialAdministrotion for Community Living poticy.
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of theintended recipient(s) and may contain confidential and privil"g.d i.rior-ation. Any unauth orizedreview, use or
Commission Meeting Agenda
10/6/2020 2:00 PM
Mr. Ralph Utley
Department:
Department:
Caption:Mr. Ralph Utley regarding Storm Drain Neglect & Excessive
trash from Waste Trucks enroute to Landfill.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
Mr. Aaron Williams
Department:
Department:
Caption:Mr. Aaron Williams regarding issues with sentencing in court
system.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
Commission meetings: First and third ruesdays of each month - 2:00 p.m.
committee meetings: second and last Tuesdays of each month - 1:00 [.m.
Com (Please check one and insert meeting date)mission/Committee:
l/ commission
Public Safety Committee
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Address: ., aZ f o . l. tt
TelephoneNumber: 7aA.^ 7b "- ZZc' - fofz' o,<-ZaZ- E/-Z?sa
contact Information for Individual/Presenter Making the Request:
Name:
Fax Number:
E-Mail Address:
Caption/Toryscussion to be placed on the Agenda:
-6'
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 706-821-1820
Fax Number: 706-821-1838E-MailAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,sOffice no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-
minute time limit will be allowed for presentations.
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
X Commission
Public Safety Committee
Date of Meeting 1010612020
Date of Meeting
Public Services Committee Date of Meeting
Administrative Services Committee Date of Meeting
Engineering Services Committee Date of Meeting
Finance Committee Date of Meeting
Contact Information for IndividuaUPresenter Making the Request:
Name: Ralph Utley
Address: 4168 DeansBridge Rd, Hephzibah, GA 30815
Telephone Number: 706-951-7 191
Fax Number:
E-Mail Address: utleyconstruction@email.com
Caption/Topic of Discussion to be placed on the Agenda: Storm Drain Neglect & Excessive
Trash from Waste Trucks en route to Landfill
1. Lack of maintenance of storm drain.
2. Request immediate repair of the leak (4166 DeansBridge Rd) that is a direct result of the tree
roots at the water meter.
3. Enforcement of the policy for securing waste to minimize trash being strewn along the route to
the landfill.
Please send this request form to the following address:
Ms. Lena J. Bonner Telephone Number: 706-821-1820
Clerk of Commission Fax Number: 706-821-1838
Suite 220 Municipal Building E-Mail Address: nmorawski@augustaga.gov
535 Telfair Street
Augusta, GA 30901
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's
Office no later than 5:00 p.m. on the Wednesday preceding the Commissioll msst:ng and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-
minute time limit will be allowed for presentations.
From:
Sent:
To:
Subiect:
Attachments:
Natasha L. McFarley
Wednesday, September 30, 2020 2:37 pM
Nancy Morawski
FW: [EXTERNAL] ltem Agenda Request Ratph Uttey
agenda item request RBU 10062020.docx
Hi Ms. Nancy,
Attached is an agenda item request. I will try to print the pictures at the bottom.
N*t*ylw L. Mc**rl,eg
From: Astrid C. Utley <astridutley@gmail.com>
Sent: Wednesday, September 30,2020 2:35 PM
To: Natasha L. McFarley <nmcfarley@augustaga.gov>
Cc: Ralph Utley <utleyconstruction@gmail.com>
Subject: [EXTERNAL] ltem Agenda Request Ralph Utley
Ms. McFarley,
Please call me if these are not in order. Thanks for all your help!
Astrid C. Utley, RPh
INOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT CLICK on links, open
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I his e-rrtail contains confrdential information and is rntended only for the individual named. ll you are not the nanred addressee, you should not disseminate,dislribute or copy this e-mail Please noti{y the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your syslern.The City of Augusta accepts no liabihly for the content of this e-mail or for the consequences of any actions taken on the basis of the information provided. unlessthat rnformation is subsequenlly confirrned in writing. Any views or opinions presented in this e-mail are solely those of the author and do not necessarily represenlthose L'f the City of Augusla. E-mail lransnlissions cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, desiroyedarrivelateorincomplele.orcontairrviruses lhesencierthereforecjoesnotacceptliabilityforanyerrorsoromissionsinthecontentof thismessagewhichariieasa result of the e-mail transmission lf verification is required, please request a hard copy version.
AfD:1 04.1
Commission Meeting Agenda
10/6/2020 2:00 PM
Devron Mitchell
Department:
Department:
Caption:Mr. Devron Mitchell requesting an update on behalf of concern
citizens from Olive & Glendale Roads that was presented to
Commissioner Dennis Williams.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
commission meetings: First and third ruesdays of each month - 2:00 p.m.
committee meetings: Second and last Tuesdays of each month - l:00 p.m.
commission/committee: (Please check one and insert meeting date)
Commission Date of Meeting
Public Safety Committee Date of Meeting
Public Services Committee Date of Meeting
Administrative Services Committee Date of Meeting
Engineering Services Committee Date of Meeting
Finance Committee Date of Meeting
contact Information for IndividuauPresenter Making the Request:
Name:
Address:
Telephone Number:
Fax Number:
E-Mail Address: dmi lch<_tl a c.e lb; . . t
Caption/Topic of Discussion to be placed on the Agenda:
0, ^n ce / n? cl O:+,'>.ne- ^C frl.,,tc "-1 , f LJ^ D
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 706-821-1820
Fax Number: 706-821-1838
E-Mail Address: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,sOffice no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the fotlowing week. A five-
minute time limit will be allowed for presentations.
Commission Meeting Agenda
10/6/2020 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the Regular and Special
Called Meetings held on September 11, 15, 2020.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
CALLED MEETING VIRTUAL/TELECONFERENCE
September 11,2020
Augusta Richmond County Commission convened at 1 l:00 a.m., Friday, September I l,
2020, the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D.
Williams, Hasan and Clarke, members of Augusta Richmond County Commission.
Mr. Mayor: Okay, I believe we have a quorum. We're going to go ahead and get started
and we'll call this meeting to order. The first item of business is addressing the airport matter and
the Chair recognizes Madam Clerk.
The Clerk: I call your attention to the addendum item request.
Mr. Mayor: Do we have unanimous consent to add the item?
Mr. Sias: Just want to make one point.
Mr. Mayor: Commissioner Sias.
Mr. Sias: On our agenda item I'd like to request one small minor change. Instead of Bush
Field could we change that wording to Augusta Regional Airport?
The Clerk: Okay, we'll add Bush Field.
Mr. Mayor: Okay.
Mr. Sias: No objection after that.
Mr. Mayor: We'll make that one amendment without objection.
The Clerk: We call your attention to the addendum agenda. It's a motion to approve
acceptance of FAA AIP Grant No. 3-13-0011-044-2020 in the amount ol $7,176,841.00 and
GDOT FV 2021Grant (Contract 62) of GDOT Grant Award in the amount of $1,861,166.93
for Rehabilitate Runway 8-26 and Electrical at Augusta Regional Airport at Bush Field.
Mr. Mayor: We'll vote now, Madam Clerk.
The Clerk: We need a motion, sir.
Mr. Garrett: Motion to approve.
Mr. Hasan: Second.
Mr. Mayor: Commissioner from the Sft with a motion, commissioner from the 6th with a
second. Okay.
Ms. Davis, Mr. B. Williams and Mr. D. Williams out.
Motion carries 7-0.
Mr. Mayor: Mr. Judon, that motion carries. Thank you for bringing that to our attention.
Mr. Herbert Judon: Thank you. Have a good day.
Mr. Mayor: All right, the Chair recognizes Attomey Brown.
1. LEGAL MEETING
A. Personnel
Mr. Brown: Good morning, Mayor and Commissioners. We request a motion to go into
executive session for discussion of personnel.
Mr. Sias: So move.
Mr. Frantom: Second.
Mr. Mayor: Madam Clerk, motion by the commissioner from the 4ft, second by the Mayor
Pro Tem.
The Clerk: Okay.
Ms. Davis, Mr. B. Williams and Mr. D. Williams out.
Motion carries 7-0.
Mr. Mayor: All right, thank you. All right, we're going to transition to closed session.
IEXECUTTVE SESSTONI
The Mayor called the meeting back to order.
Mr. Mayor: Attorney Brown.
2. Motion to authorize execution of the affidavit of compliance with Georgia's Open
Meeting Act.
Mr. Brown: We request a motion to add and approve the closed meeting affidavit.
Ms. Davis: So move.
Mr. Hasan: Second.
Mr. Mayor: Madam Clerk, the commissioner from the 3'd with the motion -
The Clerk: Yeah, that motion is to add and approve the closed meeting affidavit.
Mr. Mayor: That is correct.
Mr. Fennoy, Mr. Garrett and Mr. Sias out.
Motion carries 7-0.
Mr. Mayor: All right, Madam Clerk, members of the Commission, Attorney Brown, Ms.
Rookard, I don't believe there is any additional business before us.
Mr. Brown: That is correct, sir.
Mr. Mayor: All right. This meeting is adjourned.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copyof the minutes of the Called Meeting of the Augusta Richmond County Commission held on
September 11,2020.
Clerk of Commission
CALLED MEETING VIRTUAL/TELECONFERENCE
September t5,2020
Augusta Richmond County Commission convened at 12:30 p.m., Tuesday, September 15,
2020, the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D.
Williams, Hasan and Clarke, members of Augusta Richmond County Commission.
The Mayor called the meeting to order.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. Brown: We would request a motion to go into an executive session to discuss
pending and potential litigation, real estate and personnel.
Mr. Hasan: So move.
Mr. Clarke: Second.
Ms. Davis, Mr. Frantom and Mr. Garrett out.
Motion carries 7-0.
Mr. Mayor: All right, we're going to take a brief moment to transition to closed session
and then resume our meeting.
IEXECUTTVE SESSTON]
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. Brown: We would request a motion to approve the closed meeting affidavit.
Mr. Hasan: So move.
Mr. D. Williams: Second.
Motion carries 10-0.
Mr. Brown: We request a motion to approve a supplement for the Marshal's Office in
the amount of $6,604.00 ---
Mr. Hasan: Mr. Mayor, --
Mr. Mayor: Hold on, everybody, hold on. Attorney Brown, continue.
Mr. Brown: --- to be made effective at the beginning of the next pay period.
Mr. Hasan: You're still missing somethinB, Mr. Mayor.
Mr. Mayor: Yeah, he is. All right, Attorney Brown, and with the other qualifier exception
that this takes place now with no additional supplement in the202l budget.
Mr. Brown: Okay. I will restate the motion if I may.
Mr. Mayor: Okay.
Mr. Brown: Motion to approve a supplement for the Marshal in the amount of $6,604.00
to be made effective at the beginning of the next pay period with no additional increase for
supplement for the Marshal's Office in the 2021budget.
Mr. Hasan: So move.
Mr. M. Williams: I've got a question, Mr. Mayor.
Mr. Mayor: All right, state your inquiry.
Mr. M. Williams: So that's an increase in his salary and not in the budget, that's salary, is
that right?
Mr. Brown: Yes, sir.
Mr. M. Williams: Okay.
The Clerk: Mr. Mayor, who seconded that? That was ---
Mr. Mayor: The Mayor Pro Tem seconded that.
The Clerk: Okay.
Mr. Brown: Mr. Mayor.
Mr. Mayor: Yes, sir.
Mr. Brown: Prior to voting the clarification that Commissioner Marion Williams
made would be the motion so it would read "Motion to approve a supplement in the salary
for the Marshal in the amount of $6,604.00 to be made effective beginning at the next pay
period with no additional supplement for the Marshal's Office in Augusta's2021budget."
Mr. Mayor: All right, Madam Clerk.
Ms. Davis and Mr. M. Williams voting No.
Motion carries 8-2.
Mr. Mayor: Thank you. Attorney Brown, I believe that's all the business before us from
the special called meeting legal session.
Mr. Brown: That is so, Mr. Mayor.
Mr. Mayor: Thank you. I want to call that meeting adjourned.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on
September 15,2020.
Clerk of Commission
Commission Meeting Agenda Virtual/Teleconference - 911512020
ATTENDANCE:
PRESEM: Hons. I{ardie Davis, rJr., Mayor;B. I{i1liams, Garrett, Sias, Fennoy,
E'rantom, M. trrlilliams, Davis, D. Williaurs, Hasan, Clarke,
members of Augusta R.ichmond County Commission,,
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE I.INITED STATES OF AMERICA.
Five (5) minute time limit per deleeation
DELEGATIONS
A. Mr. Christopher Mulliens regarding Equity and
Community.
Prosperity for Underserved Item
Action:
None
Mr. Mulliens did not appear
before the Commission.
JoRae Jenkins regarding fair elections in Augusta-Nchmond County.
IB Christooher-Mulliens.odf
IB ItemAnorovalsheet.html
Motions
Motion Motion Text'l'ype
E 2020-01-09 JoRae Jenkins.pdf
E ltemAnorovalsheet html
Motions
Motion Motion TextI ype
Made Seconded Motion
By By Result
Made Seconded Motion
By By Result
Item
Action:
None
Ms. Jenkins did not appear before the
Commission and will be postponed
until the next Commission meeting.
C. Keith Henry regarding maintenance issues on Henry Street. (Deferred from Item
the August 18, 2020 meeting requested by Commissioner Mary Davis) Action:
None
lB ItemAoorovalsheet.html
Motions
Motion rr ,. m Made Seconded MotionMotion TextType By By Result
Mr. Henry made a presentation to
the Commission.
CONSEI\T AGENDA
(Items l-8)
PLANNING
1. FINAL PLAT Walker Hill, Section 4 S-856-IV - A request for Item
concurrence with the Augusta Georgia Planning Commission to approve a Action:
petition by James G. Swift & Associates, on behalf of Walker Hill, LLC, Approved
requesting final plat approval of Walker Hill Section 4. This addition to a
residential subdivision is located at 3500 Walker Creek Road and contains 23
lots. DISTRICT 8
lB final olat Walkcr Hill IV.odf
[B ltemAoorovalsheet.html
Motions
fr'J:"' Motion Text Made By seconded By [:t.:il
Motion to approve.
Mr. Frantom out.
^ Votins No: Commissioner CommissionerApprove comriissioner Mary Davis Ben Hasan rasses
John Clarke.
Motion Passes 8-1.
2.
Z-20-40- A request for concurrence with the Augusta Georgia Planning Item
Commission to approve with the conditions below a petition by Louis White, Action:
on behalf of A+ Financial Services, Inc., requesting a change of zoning from Approved
Zone B-1 (Neighborhood Business) to Zone B-2 (General Business)
affecting property containing 0.46 acres and known as 3215 Wrightsboro
Road. Tax Map 042-l-033-02-0 DISTRICT 3 l. Redevelopment of the
site must comply with the Augusta Tree Ordinance.2. A minimum 20 foot
natural buffer must be maintain along the rear property line. 3. Direct outdoor
lighting away from nearby residential development.
IB z-20-40 report.pdf
lE ItemApprovalsheet.html
Motions
Motion- -'--- Motion Text'l'ype Made By Seconded By Motion
Result
Motion to approve.
Mr. Frantom out.
^ Voting No: Commissioner CommissionerApprove cJmmissioner Mary Davis Ben Hasan Passes
John Clarke.
Motion Passes 8-1.
3. Z-20-43 - A request for concurrence with the Augusta Georgia Planning Item
Commission to approve with the conditions below a petition by Ayodele Action:
Ayeduh requesting to establish a Family Personal Care Home per Section Approved
26-2-(h) of the Comprehensive Zoning Ordinance for Augusta Georgia and
O.C.G.A. at36-66-4(f) of the Georgia State Code affecting property located at
1612 Apple Valley Drive. Tax Map 123-4-020-00-0 - Zoned R-lC (One-
family Residential) DISTRICT I 1. The home shall be staffed on a7-day,
24-how basis. 2. The home shall be limited to 5 residents total with staff
coming in shifts. Any live-in staff will be counted towards the maximum
occupancy of 5 residents. 3. Any changes in the definition of the use,
nature of the clientele or increase in numbers of occupants shall require
another Special Exception. 4. The applicant must receive and maintain a
City of Augusta business license and a license with the State of Georgia. Proof
of compliance with the minimum requirements of Chapter 1l I .8-62.01 of the
O.C.G.A must be provided, and the applicant must provide annual fire
department inspection reports. 5. All requirements must be met within six
(6) months of approval of the Special Exception, or the Special Exception is
void. 6. If wheelchair bound persons reside in the residence all2010 ADA
Standards for Accessible Design requirements must be met, including but not
limited to: ' All doorways must be at least 3 feet wide. . At least one
bathroom that permits a wheelchair dependent person to use all bathroom
facilities unimpeded.
[B z-20-43 rcnort.odf
lB ItemApprovalsheet.html
Motions
Motion r-.:^_m^__1 f,r r h Motion;:^^-- Motion Text Made By Seconded ByI YPe r .- - - ----- - -'t Result
Motion to approve.
Mr. Frantom out.
a ,- - Voting No: Commissioner CommissionerApprove commissioner Mary Davis Ben Hasan Passes
John Clarke.
Motion Passes 8-1.
4. Z'20-44 - A request for concurrence with the Augusta Georgia Planning Item
Commission to deny a petition by Anthony Pearson, on behalf of Linda Action:
Pearson requesting to amend a condition of 2-19-27 pertaining to the required Approved
age of the manufactured home allowed be placed on the property be 10 years
or old or newer affecting property containing 0.13 acres and locatedatlTT5
Nixon Road. Tax Map 099-l-025-00-0 Zoned A (Agriculture)DISTRICT 2
[E z-20-44 report.pdf
B ItemApprovalsheet.html
Motions
[]j*1" Motion Text Made By Seconded By Motion
f ype - ----- -'t *-------- -J Result
Motion to approve.
Mr. Frantom out.
A --_^--^ Voting No: Commissioner CommissionerApprove commissioner Mary Davis Ben Hasan Passes
John Clarke.
Motion Passes 8-1.
5. Z-20-45 - A request for concurrenee with the Augusta Georgia Planning ltem
Commission to approve with the conditions below a petition by R. E. Shearer Action:
Construction, on behalf of TCP Development Co. Inc., requesting a change of Approved
zoning from B-l (Neighborhood Business) to Zone B-2 (General Business)
affecting property containing 6.22 actes and known as 218 Davis Road. Tax
Map 016-1-029-00-0 DISTRICT 7 1. Direct outdoor lighting away from
nearby residential development. 2. A minimum 100 foot natural buffer
must be maintained along the rear property line. 3. Include a loading space
on the concept plan that meets the standards outlined in Section 4-4 of the
Comprehensive Zoning Ordinance. 2. This project shall comply with all
development standards and regulations set forth by the City of Augusta, GA at
the time of development.
lE z-20{5 renort odf
B ItemAoorovalsheet.html
Motions
Motion-^""'"" Motion Text'l'ype Made By Seconded By Motion
Result
Motion to approve.
Mr. Frantom out.
. Votins No: CommissionerAPProve comriissioner Mary Davis
John Clarke.
Motion Passes 8-1.
Commissioner
Ben Hasan Passes
6. Z-20-46 - A request for concurrence with the Augusta Georgia Planning Item
Commission to approve with the conditions below a petition by the Jud C. Action:
Hickey Center for Alzheimer's Care Inc., on behalf of the Knox Foundation Approved
Inc., requesting a change of zoning from Zone PUD (Planned Unit
Development) to Zone B-1 (Neighborhood Business) affecting property
containing approximately 1.4 acres and known as part of 227 Folkstone Circle.
Part of Tax Map 011-0-227-00-0 DISTRICT 7 1. All parcels shall be
combined before the plan is submitted for site plan review. 2. A minimum
of 10 foot landscapedlnatural buffer shall be placed/remain along all borders
of the property. Buffers shall not hinder site distance along Washington Road
and Lutheran Drive. 3. Ingress/egress shall line up with adjacent curb cuts
along Lutheran Drive for the Advent Lutheran Church at 3232 Washington
Road. 4. Outdoor lighting shall be directed away from nearby residential
development. 5 A minimum of 27 parking spaces shall be provided for 18-
20 employees and I space per 3 patients at maximum capacity. 6. A
Special Exception to create a facility greater than 15,000 square footage must
be obtained prior to development of the site. 7. This project shall comply
with all development standards and regulations set forth by the City of
Augusta, GA at the time of development.
lB z-20-16 report.pdf
lB ItemApprovalsheet.html
Motions
$otion Motion TextI ype
Motion
ResultMade By Seconded By
Motion to approve.
Mr. Frantom out.
a _-,_,._ Voting No: Commissioner CommissionerApprove commissioner Mary Davis Ben Hasan Passes
John Clarke.
Motion Passes 8-1.
7. Z-20'47 - A request for concurrence with the Augusta Georgia Planning Item
Commission to approve with the conditions below a petition by the Jud C. Action:
Hickey Center for Alzheimer's Care Inc., on behalf of the Knox Foundation Approved
Inc., requesting a Special Exception to establish an Adult Day Care Facility
in a building that will exceed 15,000 sq. ft. in a B-1 (Neighborhood Business)
Zone per Section2l-2 of the Comprehensive Zoning Ordinance for Augusta
Georgia affecting property containing approximately 6.5 acres and known as
3240 Washington Road and part of 227 Folkstone Circle. Tax Map 0l l-0-
228-00-0 and part of 011-0-227-00-0 DISTRICT 7 1. All parcels shall be
combined before a plan is submitted for site plan review. 2. A minimum
of 10 foot landscaped/natural buffer shall be placed/remain along all borders
of the property. Buffers shall not hinder site distance along Washington Road
and Lutheran Drive. Additionally, there will be a privacy fence and vegetative
buffer at the corner boundary with Woodbine West. 3. Ingress/egress shall
line up with adjacent curb cuts along Lutheran Drive for the Advent Lutheran
Church at 3232 Washington Road. 4. Outdoor lighting shall be directed
away from nearby residential development. 5. A minimum of 27 parking
spaces shall be provided for 18-20 employees and I space per 3 patients at
maximum capacity. 6. Any use established as a result of a Special
Exception granted per Subsection 2l-2 must be initiated within six (6) months
of the granting, or the Special Exception shall no longer be valid. The
initiation of a use is established by the issuance of a valid business license by
the Augusta Planning and Development Department or by other reasonable
proof of the establishment of vested rights. If a Special Exception is granted
and the use is initiated but later ceases to operate for a period of one (1) year,
then the Special Exception shall no longer be valid. 7. This project shall
comply with all development standards and regulations set forth by the City of
Augusta, GA at the time of development.
E z-20-47 report.pdf
lB ItemApprovalSheet.html
Motions
s]11"' Motion rext Made By Seconded By f*il'r ype
Motion to approve.
Mr. Frantom out.
a ,-,------ Voting No: Commissioner CommissionerApprove iJ--irrion., Mary Davis Ben Hasan Passes
John Clarke.
Motion Passes 8- 1.
PETITIONS AND COMMUNICATIONS
8. Motion to approve the minutes of the Regular and Special Called Meetings Item
held on September 1,2020. Action:
Approved
IB Reguhr Commission llleetinp Sentember I 2020.odf
lEl Called Commission Meetins Seotember I 2020.pdf
B Called-Commission Meetins-Sept.-l 2020.ndf
lE ltemAnorovalSheet.html
Motions
Y:l'-"' Motion Text Made By seconded By Motion
Type Result
Motion to approve.
Mr. Frantom out.
^ Voting No: Commissioner CommissionerApprove commissioner Mary Davis Ben Hasan rasses
John Clarke.
Motion Passes 8-1.
,t rs * *END CONSENT AGENDA:k :r * *
AUGUSTA COMMISSION
9n5t2020
AUGUSTA COMMISSION
REGULAR AGENDA
9nst2020
(Items 9-38)
PUBLIC SERVICES
9. Motion to approve Existing Location: A.N. 20-33: request by Roderick D. Item
Stokes for a consumption on premise Liquor, Beer & Wine License to be Action:
used in connection with TRUTH Augusta, Inc. located at 1511 North Leg Rd. Approved
There will be Dance. District 5. Super District 9.
B.q,N.zo-ll.oor
B ItemAoorovalsheet.html
Motions
Motion Motion Textr ype
Motion to approve.
^ Mr. Frantom and Mr.ADDTOVEr r Garrett out.
Motion Passes 8-0.
Made By
Commissioner
Sammie Sias
Seconded By
Commissioner
Dennis
Williams
Motion
Result
Passes
Motion
Result
10. Motion to approve New Location: A.N. 20-34: request by Ahmed Bayoumi ltem
for a retail package Beer & Wine License to be used in connection with City Action:
Hub located at 2614 Peach Orchard Rd. District 2. Super District 9. Approved
B .q,N.zo-3q.por
lE ItemApprovalsheet.html
Motions
Motion;----- Motion Textr ype Seconded ByMade By
Commissioner
Sammie SiasApprove
Motion to approve.
Mr. Frantom and Mr.
Garrett out.
Motion Passes 8-0.
Commissioner
Dennis Passes
Williams
11. Motion to approve JHC Corporation as the construction vendor Bid Item 20-
173 for Phase II of the Lombard Mill Preserve Trail, $533,612.00 and
approval to redirect a portion of SPLOST 7 funds between Hiking/Biking Item
Trails and Community Center Improvements. Action:
Approved
E Recommendation Letter - Bid Item #20-173 - Lumbrrd Mill Preserve Trail Phrse 2.Ddf
B 20-173 ITB_to Paper.docx.pdf
B 2o-lz3 TAB.pdf
E Mail List and Demandstar Planholders.pdf
B Georsia Procurcment Vendor Summarv Registrv.odf
B Comoliance Information.odf
E ltemAoorovalsheel.html
Motions
i#:" Motion rext Made By Seconded By Motion
Result
Motion to approve.
Mr. Frantom out.
a . --.- voting No: ;o#mtsstoner CommissionerApprove cJ--ir.ion., Y,?li:i Mary Davis Passes
Ben Hasan. williams
Motion Passes 8-1.
12. Motion to approve acceptance of FAA AIP Grant No. 3-13-0011-044-2020 Item
in the amount of 5z,rz6,8cr.oo and GDOT FY 2021 Grant (Contract 62):of Action:
GDOT Grant Award in the amount of $1,861,166.93 for Rehabilitate Approved
Runway 8-26 and Electrical at Bush Field.
B 2020-04-09 GDOT Grant Award.pdf
@ 2020-15.09 Asenda Item - 2020 AIP Grant 2021 GDOT Gra
lE ItemAoorovalsheet.html
Motions
Motion
Type
Delete
Motion Text
Motion to approve
deleting this item from
the agenda and listing it
as Augusta Regional
Airport at Bush Field.
Mr. Frantom out.
Made By
Commissioner
Mary Davis
Seconded By fffil
Commissioner Passes
Ben Hasan
Voting No:
Commissioner
John Clarke.
Motion Passes 8-1.
13. Update from staff on the theft occured at Recreation Department. (Requested Item
by Commissioner Marion Williams) ,q.ction:
None
E ItemAoorovalshect,html
Motions
Motion Motion Text Made Seconded MotionrYPe By By Result
It was the consensus of the
Commission that this item be
received as information without
objection.
ADMINISTRATIVE SERVICES
14. Approve Anthem/BCBS of Georgia Medicare Advantage PPO Renewal. Item
Action:
Approved
lE Aususta-Richmond-Countv PS Renewal Exhibit 202l.odf
E ItemAoorovalsheet html
Motions
X:jt1'" Motion Text Made By seconded By Motion'f ype - ----- -'t ----"--- -r Result
Motion to approve.
Mr. Frantom out.
a _-.-..^__ Voting No: Commissioner CommissionerApprove commissioner Mary Davis Ben Hasan Passes
John Clarke.
Motion Passes 8-1.
15. ADA Transition Plan Update,2020 Item
Action:
Approved
E 2020 ADA Transition Plan draft 8,21.20.pdf
E 2020-1509 ADA Transition Plan Update Presentation 2020.pdf
El ltemApprovalsheet.html
Motions
Y:11"' Motion Text Made By seconded By Motion
Type .----- -J Result
Motion to approve.
Mr. Frantom out.
a ._,_,.____ Voting No: Commissioner CommissionerApprove commissioner Mary Davis Ben Hasan Passes
John Clarke.
Motion Passes 8-1.
16. Motion to approve Housing and Community Development Department's Item
(HCD's) request to provide NSP funding to Sand Hills Urban Development Action:
(SHUD) and Antioch Ministries (AM) to develop two (2) single family units Approved
for low to moderate income families.
lB HCD SHfID-2538 Dover Street(NSP) Contract.doc
IB HCD AMI-1228 Hoiley Street Contract doc
e ItemApprovalsheet.html
Motions
X:.t1" Motion Text Made By seconded By [:TL'rype
Motion to approve.
Voting No: Commissioner
Approve Commissioner Marion ."^"::':t;t:1tt passes
william Fennoy. Williams sammle slas
Motion Passes 9-1.
17. Motion to approve Housing and Community Development Department's Item
(HCD's) request to provide HOME funding to assist one (1) low-to-moderate Action:
income homebuyer with gap financing, down payment and closing cost to Approved
purchase a home through the Homebuyer Subsidy Program.
E HCD HOME Subsidv contract 1215 Perry Ave.doc
E ItemApprovalsheet html
Motions
f#:" Motion Text Made By Seconded By ffitjil
Approve Motion to approve. Commissioner Commissioner Passes
Motion Passes l0-0. Marion Williams Sammie Sias
18. Motion to approve seven (7) Rehabilitation projects. Item
Action:
Approved
B HCD Rehabilitation contract.docx
IB ltemAoorovalsheet.html
Motions
Y:11" Motion Text Made By Seconded By Motion
Type ''---- -J Result
^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Marion williams Sammie Sias Passes
19. Motion to approve Housing and Community Development Department's Item
(HCD's) request to provide one (l) HOME funding to Sand Hills Urban Action:
Development to develop a single family unit for a low to moderate income Approved
family.
lB HCD SHLID-2549 Mil€s St Contract.doc
E ltemAoorovalsheet.html
Motions
Pj*1" Motion Text Made By Seconded By Motion
Type Result
^ Motion to approve. Commissioner CommissionerApprove lvtotion passes 10-0. Marion williams Sammie sias Passes
20. Status update on the recruitment/hiring process of afl Administrator. Item
(Requested by Commissioner Marion Williams) Action:
Approved
B ItemAoorovalsheet.html
Motions
Yil"' Motion Text Made By Seconded By Motion
Type Result
Approve Motion to approve Commissioner Commissioner Passes
deleting this item from Mary Davis Ben Hasan
the agenda. Mr.
Frantom out.
Voting No:
Commissioner
John Clarke.
Motion Passes 8-1.
F'INANCE
21. Motion to Decline implementation of optional payroll tax deferral program. Item
Action:
Approved
B ltemAnorovalsheet.html
Motions
Y:]t" Motion Text Made By seconded By Motion
Type rvrvrrvrr r vat Result
Motion to approve.
Mr. Frantom out.
^ Voting No: Commissioner CommissionerApprove commissioner Mary Davis Ben Hasan Passes
John Clarke.
Motion Passes 8-1.
ENGINEERING SERVICES
22. Discuss the process for the rebidding of the current garbage haulers contracts. Item
(Requested by Commissioner Marion Williams) Action:
None
B ltemApprovalsheet.html
Motions
X:jt1" Motion Text Made By seconded By Motion
Type Result
Motion to approve
^ looking at Commissioner CommisionerAoorove ..,,: Wrthclrawsrebidding the Marion Williams Sean Frantom
garbage contracts.
The motion is withdrawn and the item is received as information with the
Commission to receive a copy of the timeline and a copy of the current
garbage haulers contract.
Motions
Motion Text Made By
Motion
Type
Substitute motion to ,
Approve upp-1. u;;;,'*i" ;:f#]}f*'extension
Made By
Made By
Commissioner
Mary Davis
Seconded By
Commissioner Passes
Ben Hasan
Seconded Motion
By Result
Withdraws
Motion
Result
23. Approve the Emergency Storm Sewer repair and replacement at l2th Street Item
(befween Dugas St. and Miller St.) for actual expenses of $1,026,472 Action:
($964,992.25 construction-ER Snell Contractor, Inc., $61,480.00 design- Approved
GMC) funded through Stormwater SPLOST VII funds as requested by AED.
E Nlemorandum for Emergenecy Repair l2th Street.pdf
E GMC - Emerqencv l2th St (Duqes Miller St) 961480.00.pdf
lE ER Snell - Emersency l2th St (Dusas Mitter Sr) g964992.25.pdf
E ItemApprovalsheet.html
Seconded By Motion
Result
A ---^-.^ Motion to approve. Commissioner CommissionerApprove Motion pasies 10-0. Ben Hasan william Fennoy Passes
24. Motion to determine that Tenth Street between Walker Street and the Item
Augusta Canal as shown on the attached map has ceased to be used by the Action:
public to the extent that no substantial public pu{pose is served by it or that Approved
its removal from the county road system is otherwise in the best public
interest, pursuant to O.C.G.A. 532-7-2, with the abandoned property to be
quit-claimed to the appropriate party(ies), as provided by law and an
easement to be retained over the entire abandoned portion for existing or
future utilities as directed by Augusta Engineering Department and Augusta
Utilities Department.
E Mao Tenth Street between Walker Strcet Augusta Canal.pdf
E ItemAnorovalsheet.html
Motions
Motions
f#:'" Motion rext
Motion Motion Text'l'ype
Approve Motion to approve.
Mr. Frantom out.
Voting No:
Commissioner
John Clarke.
Motion Passes 8-1.
25. Motion to determine that the Alley between 1512 and 1514 Laney Walker Item
Blvd as shown on the attached map has ceased to be used by the public to the Action:
extent that no substantial public purpose is served by it or that its removal Approved
from the county road system is otherwise in the best public interest, pursuant
to O.C.G.A. $32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be retained
over the entire abandoned portion for existing or future utilities as directed
by Augusta Engineering Department and Augusta Utilities Department,
lB Man-Allev between l5l2 l5l4-Lanev Walker Blvd.odf
E ltemAonrovalsheet.html
Motions
Pj*1" Motion Text Made By Seconded By Motion
Type Result
Motion to approve.
Mr. Frantom out.
^.-.-,._ _ Voting No: Commissioner CommissionerApprove commissioner Mary Davis Ben Hasan Passes
John Clarke.
Motion Passes 8-1.
26. Motion to determine that Ellis Street between 209 and 211 Fifteenth Street as Item
shown on the attached map has ceased to be used by the public to the extent Action:
that no substantial public purpose is served by it or that its removal from the Approved
county road system is otherwise in the best public interest, pursuant to
O.C.G.A. 532-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be retained
over the entire abandoned portion for existing or future utilities as directed
by Augusta Engineering Department and Augusta Utilities Department.
lE NIap of Ellis Street 209-211 Fifteenth Streetpdf
[B ItemAporovalsheet.html
Motions
Motion Text Made By Seconded By
Motion
Type
Motion to approve.
Mr. Frantom out.. Votins No:ADDrove u.r r Commtsstoner
John Clarke.
Motion Passes 8-1.
27. Motion to determine that Emmett Street Lane up to 1109 Emmett Street as Item
shown on the attached map has ceased to be used by the public to the extent Action:
that no substantial public pu{pose is served by it or that its removal from the Approved
county road system is otherwise in the best public interest, pursuant to
O.C.G.A. 532-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be retained
over the entire abandoned portion for existing or future utilities as directed
by Augusta Engineering Department and Augusta Utilities Department.
lB Mao Emmett Street Lane ROW-Abandonmenlndf
lB ItemAoorovalsheet,html
Commissioner Commissioner
Mary Davis g.n Hurun Passes
Motion
Result
Motion
Result
Motions
f#:'" Motion rext Made By Seconded By
Motion to approve.
Mr. Frantom out.
^ Voting No: Commissioner CommissionerApprove commissioner Mary Davis Ben Hasan Passes
John Clarke.
Motion Passes 8-1.
28. Motion to determine that a Portion of Jim Dent Way as shown on the Item
affached map has ceased to be used by the public to the extent that no Action:
substantial public purpose is served by it or that its removal from the county Approved
road system is otherwise in the best public interest, pursuant to O.C.G.A.
532-7-2, with the abandoned properfy to be quit-claimed to the appropriate
party(ies), as provided by law and an easement to be retained over the entire
abandoned portion for existing or future utilities as directed by Augusta
Engineering Department and Augusta Utilities Department.
{B Map - Portion of Jim Dent Way.pdf
B ltemApprovalSheet.html
Motions
Motion MotionMvlrvrr Motion Text Made By Seconded ByType Result
Motion to approve.
Mr. Frantom out.
^ Voting No: Commissioner Commissioner nApprove commissioner Mary Davis Ben Hasan rasses
John Clarke.
Motion Passes 8-1.
29. Motion to Approve Change Order for the Professional Services Contract with Item
Woolpert, Inc. to implement Cityworks Asset Management Software for the Action:
Augusta Utilities Metering and Customer Service Division and integrate with Approved
enQuesta CIS Software for the amount of $75,000.00.
lB Woolpert Professional Contract Chenge Order 01.pdf
E Wootoert Chanse Order 0l.odf
B ltemAonrovalsheet.html
Motions
f#:" Motion Text Made By Seconded By f""rtil
Motion to approve.
Mr. Frantom out.
a __..^--^ Voting No: Commissioner CommissionerApprove Commissioner Mary Davis Ben Hasan rasses
John Clarke.
Motion Passes 8-1.
30. Approve Augusta Engineering Department's Work Request with Modern Item
Business to Modi$ and Reorganize Augusta Engineering Department Action:
Walker Street Operations Storage Area and Construct two Workstations in Approved
the amount of $41 ,036.99. Requested by AED.
lB ltemApprovalshect html
Motions
Motion Motion Text Made By seconded By MotionTYPe Result
Motion to approve.
Mr. Frantom out.
A _--^-.^ Voting No: Commissioner CommissionerApprove commissioner Mary Davis Ben Hasan Passes
John Clarke.
Motion Passes 8-1.
ADDENDUM
31. Motion to approve the Augusta Fire Department to accept $50,525.24 of Item
funding from the FEMA Assistance to Firefighters sponsored COVID-I9 Action:
grant and use $5,052.52 from the Fire Department's operating budget to meet Approved
the grant's 10% cost share requirement.
lB Fire Department Attachments,pdf
E ItemApprovalsheet.html
Motions
Motion Made Seconded Motioniil Motion Text By By Result
Unanimous consent is given to
add this item to the agenda.
Motions
Y:11'" Motion Text Made By Seconded By Motion
Type '.---- -" --------- -'t Result
^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Brandon Garrett Dennis williams Passes
32. Motion to approve Existing Location: A.N. 20-35: request by Shreeraj J. Item
Patel for a retail package Beer & Wine License to be used in connection with Action:
GURU 98, LLC dba Circle K located at 3434 Wrightsboro Rd. District 5. Approved
Super District 9. (A request from the Planning & Development Department
to add. (No fault of the applicant) The application has been approved by
R.C.S.O. & Planning & Development. At the present time they have no
known objectors to this application.
B ltemAoorovalsheet.html
Motions
f#:" Motion rext Made Seconded Motion
By By Result
Unanimous consent is given to
add this item to the agenda.
Motions
Motion Motion Text'l'ype
Motion to approve.
. Nk. Frantom and Mr.ADDTOVC- -rr- - - Garrett out.
Motion Passes 8-0.
Motions
f#:'" Motion rext
Motions
|#:'" Motion rext
Made By
Commissioner
Sammie Sias
Seconded By Motion
Result
CommissionerDennis Passes
Williams
33. Motion to ratify acceptance of Annual GDOT/FTA Section 5303 Transit ltem
Grant in the amount of $157,977.00. Action:
Approved
E 5303 GDOT Grant-Finance Letter.pdf
E FTA 5303 Contract FY 202l.pdf
E ItemAonrovalsheet.html
Made Seconded Motion
By By Result
Unanimous consent is given to
add this item to the agenda.
MotionSeconded Bv :Result
Motion to approve.
Mr. Frantom out.
a --_-_--__ Voting No: Commissioner CommissionerApprove commissioner Mary Davis Ben Hasan Passes
John Clarke.
Motion Passes 8-1.
34. Motion to approve $50,000 funding request to assist Greater Augusta's Item
Interfaith Coalition's Total Census Count Initiative. To support census Action:
responses from hard to count citizens and the support for 15 sites of Disapproved
Made By
activities for respondents of the local
Commissioner Bill Fennoy)
Census Count. (Requested by
E ltemAoorovalsheet,html
Motions
Motion- - --- - Motion Textr ype
Made Seconded MotionBy By Result
Unanimous consent is given to
add this item to the agenda.
Motions
Motion
- ----- Motion Textr ype
Motion to approve the
allocation of $25,000
in funding. Mr.
Frantom out.
Voting No:
Commissioner
John Clarke,
Commissioner
a ._-_..____ Mary Davis,ADDTOVe ', .r r Commtsstoner
Brandon Garrett,
Commissioner
Sammie Sias,
Commissioner
Bobby Williams,
Commissioner
Dennis Williams.
Motion Fails 3-6.
Motions
Motion-^"""" Motion Text'r'ype
Approve Substitute motion to
approve the
allocaation of $10,000
in funding.
Voting No:
Commissioner
Made By Seconded By Motion
Result
Commissioner
Ben Hasan
CommissionerWilliam Fails
Fennoy
Made By
Commissioner
Bobby
Williams
Seconded By
Commissioner
Dennis
Williams
Motion
Result
Fails
35.
John Clarke,
Commissioner
Mary Davis,
Commissioner
Brandon Garrett,
Commissioner
Ben Hasan,
Commissioner
Sammie Sias,
Commissioner
Marion Williams.
Motion Fails 3-6.
Discuss and offer solutions for ongoing grounds maintenance shortfalls ltem
that is the city's main entry points into the county. (Requested by Action:
Commissioner Brandon Garrett) Approved
E ltemAonrovalsheet.html
Motions
Motion Motion Textrype
Motions
f#:'" Motion rext
Made Seconded Motion
By By Result
Unanimous consent is given to
add this item to the agenda.
Made By MotionSeconded BY Resurt
Motion to approve
deleting this item from
the agenda. Mr.
h t . Frantom out. Commissioner CommissionerDelete voting No: Mary Davis Ben Hasan Passes
Commissioner
John Clarke.
Motion Passes 8-1.
36. Motion to authorize Finance to disburse checks from the Chatham County Item
reimbursement, accepted by Commission on July 21, 2020, for the 2019 Action:
Hurricane Dorian shelter response. Richmond County School System: Approved
$273,677.24; Richmond county Health District: $112,476.91 Animal
Services: $1,607.34; Augusta Transit: $408.1l, and Richmond County
Sheriff s Office: $45,377.64.
E ltemAoorovalSheet.html
Motions
Motion Made Seconded MotionMotion TextType I'rvrtvtr rvar By By Result
Unanimous consent is given to
add this item to the agenda.
Motions
Motion Motion
- ""'"" Motion Text Made By Seconded ByType Result
^ Motion to approve. Commissioner CommissionerApprove vtotion Passes 10-0. Dennis williams william Fennoy Passes
37. Motion to approve Dedication Plaque for New Fire Station#20. Item
Action:
Approved
B SGM Prinrer20081812580.pdf
E ltemApprovalsheet html
Motions
Motion Made Seconded Motion------- Motion TextType rvtvrrv'rvar By By Result
Unanimous consent is given to
add this item to the agenda.
Motions
Y:1"' Motion Text Made By seconded By Motion
Type Result
^ Motion to approve. Commissioner CommissionerApprove vtotion passes l0-0. Dennis williams william Fennoy Passes
38. Motion to approve acceptance of FAA AIP Grant No. 3-13-001l-044-2020 in Item
the amount of $7,176,841.00 and GDOT FY 2021 Grant (Contract 62) of Action:
GDOT Grant Award in the amount of $1,861,166.93 for Rehabilitate Runway None
8-26 and Electrical at Bush Field. (Approved in Special Called Meeting held
September 11,2020)
{B ItemApprovalsheet.html
Motions
Motion Made Seconded Motion-- - - -- Motion TextType By By Result
Unanimous consent is given to
add this item to the agenda.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
39. Motion to authorize execution by the Mayor of the affidavit of Item
compliance with Georgia's Open Meeting Act. Action:
None
Upcoming Meetings
www.auqustaga.gov
Commission Meeting Agenda
10/6/2020 2:00 PM
8-26 Rehab Runway Contract Reeves
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the Rehabilitate Runway 8-26 Contract with
Reeves Construction Company for $2,283,980.30. Funded
through a 2021 GDOT Grant and Potentially Cares Funds. Bid
Item 20-215.
Background:The pavement area being rehabilitated in this Project is the
secondary Runway which has currently been removed from Part
139 due to the condition. This runway provides use to general
aviation traffic, acts as a redundant landing surface in the event
of an emergency, and is used for aircraft parking during The
Master’s golf tournament. This Project consists of the
rehabilitation of the existing asphalt concrete runway, including
but not limited to the milling and overlay of the runway surface,
electrical improvements, sealing the existing runway shoulders,
and the application of new pavement markings.
Analysis:Mead & Hunt, Inc. has provided a Recommendation of Award to
the Airport to approve a contract to Reeves Construction Co. for
the purpose of Rehabilitating Runway 8-26 Based on these
reviews, Mead & Hunt recommends awarding the contract to
Reeves Construction in the amount of $2,283,980.30 which is
inclusive of the Base Bid, Bid Alternate 1, and Bid Alternate 2.
Reeves’s unit prices for each of the items and the overall Bid
amount are in line with costs for similar projects and the
Engineer’s Estimate. This project is proposed to be funded
through a 2021 GDOT Grant and potentially CARES funds.
Financial Impact:$2,283,980.30
Alternatives:To Deny
Recommendation:Recommending Approval
Cover Memo
Funds are
Available in the
Following
Accounts:
GDOT funds and Cares Act funds 551081118
REVIEWED AND APPROVED BY:
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Tuesday June 23, 2020 @ 12:00 p.m. for furnishing:
Bid Item #20-215 Augusta Regional Airport Runway 8/26 Rehabilitation for the Augusta, GA – Augusta Regional Airport
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta,
GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from
Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $175.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488)
beginning Thursday, May 14, 2020. Bidders are cautioned that submitting a package without Procurement of a complete set are
likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the
successful completion of the project.
A Pre Bid Conference will be held on Friday, June 5, 2020 @ 2:00 p.m. via zoom. ZOOM Instructions are attached.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Tuesday, June 9, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
No bid may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 14, 21, 28, June 4, 2020
Metro Courier May 14, 2020
Revised: 2/2/2016
OFFICIAL
Vendors Attachment
"B"E-Verify Bid
Bond
SAVE
Form
Addendum
1-2 Base Bid Alternate 1 Alternate 2 Total Bid
Compliance
Review
6% Goal
Remac Inv.
P.O. Box 9
Freeman, VA 23856
Precision Approach LLC
874 Harmony Road
Eatonton, GA 31024
McCarthy Improvement Co.1466
Sulivan Road
Atlanta, GA
Yes 104193 Yes Yes Non-
Compliant $3,021,419.00 $104,444.00 $252,120.00 $3,377,983.00
E. R. Snell Contractor, Inc
1785 Oak Road
Snellville, GA 30078
Yes 22114 Yes Yes Yes $2,640,166.25 $91,388.50 $194,475.00 $2,926,029.75 Yes
Southeast Site Services
117 Industial Blv Ste C
Gray, GA 31032
Reeves Construction Company
1 APAC Inustrial Way
Augusta, GA 30907
Yes 667047 Yes Yes Yes $2,094,202.50 $73,110.80 $116,667.00 $2,283,980.30 Yes
Beams Contracting Inc.
1530 Atomic Road
Beech Island, SC 29842
Yes 167300 Yes Yes Yes $2,844,587.55 $91,388.50 $194,636.50 $3,130,612.55 Yes
Pauls' Design & Const. Inc.
626 Pirklefield Drive
Covington, GA 30014
Piedmont Minig, LLC
815 N. Main Street
Wrens, GA 30833
Atlanta Paving & Concrete
2775 Mechanicsville Road
Peachtree Corners, GA 30071
Total Number Specifications Mailed Out: 22
Total Number Specifications Download (Demandstar): 9
Total Number Vendors Notified (Demandstar): 73
Georgia Procuement Registry: 388
Pre-Bid Conference Attendees: 19
Total Packages Submitted: 4
Total Noncompliant: 1
Bid Opening Bid Item #20-215
Augusta Regional Airport Runway 8/26 Rehabilitation
for Augusta, GA - Augusta Regional Airport
Bid Date: Tuesday June 23, 2020 @ 12:00 p.m. Via ZOOM
Page 1 of 1
Commission Meeting Agenda
10/6/2020 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Location: A.N. 20-36: request by
Krista Wight for an on premise consumption Liquor, Beer &
Wine License to be used in connection with Tacocat/Pho-
Ramen'L located at 990 Broad Street. District 1. Super District
9.
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $2,182.50.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
Approval of Bid Item #20-223 Architectural/Engineering Design Services for Henry H. Brigham
Community Center
Department:Recreation and Parks Department
Department:Recreation and Parks Department
Caption:Motion to approve Johnson, Laschober and Associates for
Architectural/Engineering Design Services for new Henry H.
Brigham Community Center. RFP 20-223.
Background:Tearing down and building a new community center at Henry H.
Brigham has been passed by the Commission due to the outdated
current community center.
Analysis:The design work for Henry H. Brigham will include a wooden
basketball floor in the gymnasium, new and spacious multi-
purpose/meeting rooms, office as well as other state of the art
amenities that the citizens of Augusta, GA will be proud of.
Financial Impact:This project will bring excitement to the area as well as citizens
to a state of the art community center that will aim to meet the
needs of all citizens. A total of $6,000,000 has been allocated in
SPLOST VII for the entire project to include design, tear down
and construction. Design was estimated to be 10% but came in
below that figure. Fees for Design Services are $339,300.
Alternatives:1. To approve 2. To move to no action
Recommendation:1. To approve
Funds are
Available in the
Following
Accounts:
SPLOST VII 329061110 - 5212115 / JL 218057520
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Proposal
Request for Proposals will be received at this office until Friday, August 7, 2020 @ 11:00 a.m. (Opening via ZOOM)
for furnishing: ZOOM
RFP Item #20-223 Architectural/Engineering Services for a New Community Center at Henry H. Brigham
Park for Augusta GA – Recreation and Parks Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room
605, Augusta, GA 30901 (706-821-2422).
A Pre Proposal Conference will be held on Wednesday, July 22, 2020, @ 10:00 a.m. via ZOOM
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov
to the office of the Procurement Department by Friday, July 24, 2020, @ 5:00 P.M. No RFP will be accepted by fax, all
must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for proposal
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material conditions
of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any
such material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the
outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Mailed to Pre-Qualified Vendors 7/10/20
Revised: 2/17/2016
OFFICIAL
VENDORS Attachment
"B"E-Verify #SAVE
Form Original 7 Copies Fee Proposal
2KM Architects Inc.
529 Greene Street
Augusta, GA 30901
Alta Planning and Design
111 E. Chapel Hill Street, Suite 100
Durham, NC 27701
Cranston Engineering Group
452 Ellis Street
Augusta, GA 30901
EMC Engineering Services
4210 Columbia Road, Suite 16-A
Martinez, GA 30907
Johnson, Laschober & Associates,
1296 Broad Street
Augusta, GA 30901
Yes 226309 Yes Yes Yes Yes
Moreland Altobelli Associates
2450 Commerce Ave, Suite 100
Duluth, GA 30096
Pond & Company
621 NW Frontage Road, Suite 320
Augusta, GA 30907
Vaughn & Melton Consulting Engineers
300 Chastain Center Blvd, Suite 325
Kennesaw, GA 30144
WK Dickson
1450 Greene Street, Suite 225
Augusta, GA 30901
Wood + Partners Inc.
7 Lafayette Place
Hilton Head Island, SC 29926
Zimmerman, Evans, and Leopold, Inc.
435 Telfair Street
Augusta, GA 30901
RFP Opening 20-223 Opening
RFP - Architectural/Engineering Design Services for a
New Community Center at Henry H. Brigham Park
For Augusta, GA - Recreaation and Parks Deparment
RFP Due: Friday, August 7, 2020 VIA ZOOM
Total Number Specifications Mailed Out: 11
Total Number Specifications Download (Demandstar): Pre-Qual 17-187
Total Electronic Notifications (Demandstar): Pre-Qual 17-187
Georgia Procurement Registry: Pre-Qual 17-187
Pre-Proposal Conference Attendees: 8
Total packages submitted: 1
Total Noncompliant:
Page 1 of 1
Johnson, Laschober & Associates,
1296 Broad Street
Augusta, GA 30901
Johnson, Laschober & Associates,
1296 Broad Street
Augusta, GA 30901
Ranking of 0-5 (Enter a
Evaluation Criteria Ranking Points Scale 0 (Low) to 5
(High)
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as required
per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS
2. Qualifications & Experience (0-5)15 4.3 65
3. Organization & Approach (0-5)10 4.0 40
4 Scope of Services
Experience and approach to the following:
• Architecture experience with Recreational Facilities
• Plans and specifications required for bid and construction
• Experience in preparation of conceptual design drawings
• Public Bidding Documents
• Demonstrated cost estimating knowledge in particular for
Recreation Facilities and Aquatic Facilities
• Design Schedule timeline for the performances of all
Professional Services
(0-5)30 4.3 130
5. Financial Stability (0-5)5 4.0 20
6. References (0-5)5 4.0 20
Within Richmond County 5 10 5 50
Within CSRA 5 6 0
Within Georgia 5 4 0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0
All Others 5 1 0
25.7 325
8. Presentation by Team (0-5)10 0
9. Q&A Response to Panel Questions (0-5)5 0
Lowest Fees 5 10 0
Second 5 6 0
Third 5 4 0
Forth 5 2 0
Fifth 5 1 0
Total Phase 2 - (Total Maximum Ranking 15 -
Maximum Weighted Total Possible 125) 0 0
25.7 325
Procurement DepartmentRepresentative:___Nancy Williams______________________________________
Procurement Department Completion Date: ____8/25/20____________________
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered
for Award)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: ____Cumulative _____________________ Date: __8/25/20
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in
relation to all fee proposals - enter the point value for the one line only)
Evaluation Sheet - RFP Item #20-223 Architectural/Engineering Services
for a New Community Center at Henry H. Brigham Park for Augusta GA –
Recreation and Parks Department
Evaluation Meeting: Tuesday, Augusta 21, 2020 @ 11:00 a.m.
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be
Vendors
Phase 1 Total - (Total Maximum Ranking 30 -
Maximum Weighted Total Possible 375)
Phase 1
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the
one line only)
Weighted Scores
Meeting ID Topic Start Time End Time User Email Duration
(Minutes)Participants
96974744888
Pre Proposal
Conference -RFP Item
#20-223 -
Architectural/Engineerin
g Services for a New
Community Center at
Henry H. Brigham Park
for Augusta GA
7/22/2020 8:55 7/22/2020 10:18 Shill@augustaga.
gov 83 8
Name (Original Name)User Email
Total Duration
(Minutes)
Shill@augustaga.gov shill@augustaga.gov 83
Phyllis Johnson 84
Joanie Adams 26
Bobby Martin 25
RMA iPhoneRick Acree 24
Darrell White 23
Rett Harbeson 21
Maurice’s iPhone 18
2KM Architects Inc.
529 Greene Street
Augusta, GA 30901
Alta Planning and Design
111 E. Chapel Hill Street, Suite 100
Durham, NC 27701
Cranston Engineering Group
452 Ellis Street
Augusta, GA 30901
EMC Engineering Services
4210 Columbia Road, Suite 16-A
Martinez, GA 30907
RETURNED MAIL
Johnson, Laschober & Associates,
1296 Broad Street
Augusta, GA 30901
Moreland Altobelli Associates
2450 Commerce Ave, Suite 100
Duluth, GA 30096
Pond & Company
621 NW Frontage Road, Suite 320
Augusta, GA 30907
Vaughn & Melton Consulting Engineers
300 Chastain Center Blvd, Suite 325
Kennesaw, GA 30144
WK Dickson
1450 Greene Street, Suite 225
Augusta, GA 30901
Wood + Partners Inc.
7 Lafayette Place
Hilton Head Island, SC 29926
Zimmerman, Evans, and Leopold, Inc.
435 Telfair Street
Augusta, GA 30901
Pond
Attn: Mitchell Davis
3500 Parkway Lane Suite 500
Peachtree Corners, GA 30092
Robert Martin
Recreation & Parks
Maurice McDowell
Recreation & Parks
RFP Item # 20-223 Architectural/Engineering Services
for a New Community Center at Henry H. Brigham
Park for Augusta GA Recreation and Parks Depart.
Due: Friday, August 7, 2020 @ 11:00 a.m.
Treza Edwards
Compliance Dept.
RFP Item # 20-223
Architectural/Engineering Services for New
Community Center at Henry H. Brigham Park
Mailed 7/10/20
Commission Meeting Agenda
10/6/2020 2:00 PM
Exit Lane Security Equipment Sole Source Purchase
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the Exit Lane Security Equipment from
Record-USA which is a sole source purchase of $110,000.00.
Background:The Aviation Commission approved the expenditure of
$110,000 for the purchase and installation of the Exit Lane
Breach Control Security System by Record-USA. This security
system comprises of two flip flow exit lane systems enclosed in
a self-contained wall, ceiling, and floor unit electronically and
video monitored for any type of personnel or object breach. The
system is unmanned and approved by TSA standards after
installation. A manual personnel door alongside the unit for
override will be installed as well for law enforcement and
authorized personnel to exit and enter.
Analysis:The system offers proprietary technology for vision analytics
along with a completely enclosed unit among other
specifications that separates Record-USA from its competition.
The system can be integrated into existing CCTV systems at the
airport for ease of installation. Manufactured and supported from
North Carolina and 100% unmanned operation-allowing TSA to
redirect labor forces to focus on security details outside of the
exit lane. With over 1100 worldwide units in service and over 10
yrs. experience, Record-USA has a 100% accepted installation
credential by the TSA.
Financial Impact:$110,000.00
Alternatives:To Deny
Recommendation:Augusta Aviation Commission recommends approval.
551081306-54121110
Cover Memo
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
SD Clifton Contract Baggage Handling System
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the SD Clifton Contract - Baggage Handling
System, for $2,346,083.00 for Augusta Regional Airport. Bid
Item 20-214
Background:The Baggage Handling System Replacement project is located
within the existing Commercial Terminal building at Augusta
Regional Airport. The scope of this project includes construction
of the baggage handling systems replacement at the Baggage
Claim carousel and Outgoing Ticketing conveyors. The project
also includes construction of two new Airline Baggage Service
offices in the Baggage Claim, new terrazzo flooring to replace
carpet in the Baggage Claim, new carpet in the Ticketing Lobby
and new ceiling tiles and lighting.
Analysis:The Baggage Handling System Replacement project is located
within the existing Commercial Terminal building at Augusta
Regional Airport. The scope of this project includes construction
of the baggage handling systems replacement at the Baggage
Claim carousel and Outgoing Ticketing conveyors. The project
also includes construction of two new Airline Baggage Service
offices in the Baggage Claim, new terrazzo flooring to replace
carpet in the Baggage Claim, new carpet in the Ticketing Lobby
and new ceiling tiles and lighting. It is hereby requested that the
Commission approve this Contract, for a total of $2,346,083.00.
Of this amount, $1,212,518.00 will be funded through an FAA
AIP grant and the remaining $1,133,565.00 will be funded
through the Passenger Facility Charge (PFC) Program.
Financial Impact:FAA AIP GRANT and the remaining will be funded through the
Passenger Facility Charge (PFC) Program
Alternatives:To Deny
Cover Memo
Recommendation:Augusta Aviation Commission recommends Approval
Funds are
Available in the
Following
Accounts:
AIP Grant and PFC Program 551081301-5421110
REVIEWED AND APPROVED BY:
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Tuesday, June 23, 2020 @ 11:30 a.m. for furnishing:
Bid Item #20-214 Augusta Regional Airport Baggage Handling System Replacement for the Augusta, GA – Augusta
Regional Airport
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta,
GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from
Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $170.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488)
beginning Thursday, May 14, 2020. Bidders are cautioned that submitting a package without Procurement of a complete set are
likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the
successful completion of the project.
A Pre Bid Conference will be held on Friday, June 5, 2020 @ 11:00 a.m. via zoom. ZOOM Instructions are attached.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Tuesday, June 9, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
No bid may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 14, 21, 28, June 4, 2020
Metro Courier May 14, 2020
Revised: 2/2/2016
OFFICIAL
Vendors Attachment
"B"E-Verify Bid Bond SAVE
Form Addendum 1 Base Bid
Sommers Consytriction LLC
632 SA. Old Belair Rd Sute C
Grovetown, Ga 30813
Contract Management
1829 Killingsworth Rd
Augusta, Ga 30904
Diverified Converyors Int LLC
10091 Bushrod Cove
Collierville, TN 38017
Daliflaki Airport Technologies
4620 C Proximityy Drive
Louisville, KY 40213
Robson Handling Technology
129 S Main St #260
Grapevine, TX 76051
Beumer Corporation
2241 S. Watson Rd Suite 151
Arington, TX 76010
The Whing-Turner Contracting Co
One Lakeside Commons
990 Hammond Drive Suite 1100
JBT Aaero Tech Corporation
1805 W. 2550 S.
Ogden, UT 84401
Automatic Systems Inc "ASI"
9230 E 47th Street
Kansas, MO 64133
Archer Western
929 W Adams Street
Chicago, Il 60607
Yes 413166 Yes Yes Yes 2,929,000.00
Paul's Design & Construction, Inc
626 Pirklefield Drive
Covington, Ga 30013
SD Clifton Construction
4324 Wheeler Road
Augusta, Ga 30907
Yes 212153 Yes Yes Yes 2,346,083.00
Total Number Specifications Mailed Out: 22
Total Number Specifications Download (Demandstar): 11
Total Number Vendors Notified (Demandstar):
Georgia Procuement Registry: 55
Pre-Bid Conference Attendees: 42
Total Packages Submitted: 2
Total Noncompliant: 0
Bid Opening Item #20-214 Augusta Regional Airport Baggage
Handling System Replacement
for Augusta Ga - Augusta Regional Airport
Bid Date: Tuesday, June 23, 2020 @ 11:30 a.m. - Via ZOOM
Page 1 of 1
Commission Meeting Agenda
10/6/2020 2:00 PM
Taxicab Rate Card - Amendment
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve amending the taxicab rate card to include the
Transportation Services Tax that was recently approved by the
Georgia General Assembly under House Bill 105. The rate card
will become effective upon approval and will remain in effect
until reset by the Commission.
Background:The Augusta Commission sets the rate card in accordance with
Augusta, Georgia Code § 6-7-28: (a) No owner or driver of a
taxicab business tax certified to operate in Augusta-Richmond
County shall charge a greater sum for the use of a taxicab than in
accordance with the rates shown on the rate card displayed in the
taxi and approved by the Commission. (b) The taxicab rates
that may be charged in Augusta-Richmond County shall be on
file in the office of the Commission and available to the public at
any time during regular office hours of the Commission and are
hereby adopted and incorporated by reference thereto as fully as
if set out in length herein.
Analysis:The Georgia Department of Revenue published a Policy Bulletin
on August 7, 2020, regarding House Bill 105 approved during
the 2019 - 2020 Georgia General Assembly Regular
Session….The Transportation Services Tax is a $.50 excise tax
on for-hire ground transport trips and a $.25 excise tax on shared
for-hire ground transport trips. For-hire ground transport service
providers are required to collect the Transportation Services
Tax. “For-hire ground transport service provider” means a
limousine carrier, ride share network service, taxi service, or
transportation referral service…. Beginning August 5, 2020, for-
hire ground transport trips and shared for-hire ground transport
trips are exempt from state and local sales and use taxes.
Financial Impact:N/A
Cover Memo
Alternatives:N/A
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
MAXIMUM APPROVED RATES
(Transportation Services Tax October 6, 2020)
Augusta-Richmond County
Taxi Rates
$2.65 Drop First 1/6th Mile
.40 Each 1/6th Mile
Extras:
§ Minimum Fares: $5.00
§ Waiting Time: $21.00 Hour ($ .35 per minute)
§ Additional Fee For Passengers Over 4: $2.00 Per Person
Surcharges:
§ Outside Richmond County: $2.00
§ Luggage Loaded and Unloaded By Driver: $1.00 Per Bag
§ Clean Up Fee: $50.00
§ Pick Up Augusta Regional Airport: $2.00
TRANSPORTATION SERVICES TAX
$.50 EXCISE TAX ON FOR-HIRE GROUND TRANSPORT TRIPS
$.25 EXCISE TAX ON SHARED FOR-HIRE GROUND TRANSPORT TRIPS
MAXIMUM APPROVED RATES
(Effective March 29, 2012)
MASTERS WEEK
TO AND FROM AUGUSTA REGIONAL AIRPORT BUSH FIELD
§ AUGUTA NATIONAL ---------------------------------------------------------- $65.00
§ BOBBY JONES EXPRESSWAY & GORDON HIGHWAY ------------- $45.00
§ BOBBY JONES EXPRESSWAY & I-20 ------------------------------------- $50.00
§ CITY OF NORTH AUGUSTA ------------------------------------------------- $65.00
§ CITY OF AIKEN ------------------------------------------------------------------ $90.00
§ DANIEL FIELD -------------------------------------------------------------------- $45.00
§ AUGUSTA COUNTRY CLUB & HILL AREA ----------------------------- $60.00
§ DOWNTOWN AUGUSTA ------------------------------------------------------ $45.00
§ I-20 & BELAIR ROAD ----------------------------------------------------------- $55.00
§ I-20 & WASHINGTON ROAD ------------------------------------------------- $65.00
§ WEST LAKE EVAN’S & JONES CREEK ---------------------------------- $65.00
§ NORTH BELAIR ROAD TO WILLIAM FEW PARKWAY AREA --- $70.00
TO AND FROM AUGUSTA NATIONAL / WASHINGTON RD / DANIEL FIELD
§ BOBBY JONES EXPRESSWAY & GORDON HIGHWAY ------------ $50.00
§ CITY OF AIKEN ----------------------------------------------------------------- $95.00
§ CITY OF NORTH AUGUSTA ------------------------------------------------- $50.00
§ DANIEL FIELD ------------------------------------------------------------------- $35.00
§ DOWNTOWN AUGUSTA ----------------------------------------------------- $30.00
§ AUGUSTA COUNTRY CLUB & HILL AREA ---------------------------- $35.00
§ I-20 & BOBBY JONES EXPRESSWAY ------------------------------------- $35.00
§ I-20 & BELAIR ROAD ---------------------------------------------------------- $40.00
§ WASHINGTON ROAD BUSINESSES (to County line) ----------------- $30.00
§ WEST LAKE EVANS & JONES CREEK --------------------------------- $45.00
§ NORTH BELAIR ROAD TO WILLIAM FEW PARKWAY ------------ $65.00
§ EVANS TOWN CENTER / WINDMILL PLANTATION AREA ------ $65.00
OUT OF TOWN TRIPS TO AIRPORTS
§ ATLANTA GA. ------------------------------------------------------------------- $400.00
§ CHARLOTTE NC. --------------------------------------------------------------- $400.00
§ COLUMBIA SC. ------------------------------------------------------------------ $200.00
§ SAVANNAH GA. ----------------------------------------------------------------- $400.00
§ CITY OF THOMPSON GA. --------------------------------------------------- $90.00
ALL FARES ARE FOR 1-2 PASSENGERS; $5.00 FOR EACH ADDITIONAL
PASSENGER…..BAGGAGE $1.00 PER BAG…..CLEAN UP FEE: $50.00
TRANSPORTATION SERVICES TAX
$.50 EXCISE TAX ON FOR-HIRE GROUND TRANSPORT TRIPS
$.25 EXCISE TAX ON SHARED FOR-HIRE GROUND TRANSPORT TRIPS
Commission Meeting Agenda
10/6/2020 2:00 PM
Tree growth within same parks and recreation
Department:
Department:
Caption:Discuss plants and shrubs around city and tree growth within
same parks and recreation. (Requested by Commissioner John
Clarke)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
commission meetings: First and third ruesdays of each month - 2:00 p.m.
committee meetings: Second and last Tuesdays of each month - l:00 p.m.
commission/committee: (Please check one and insert meeting date)
Commission Date of Meetingt/ Public Safety Committee Date of Meeting ld Ai ^ 2
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
contact Information for IndividuavPresenter Making the Request:
N11ne: iD/ C^ Zta ,<,*a
Address:
T"l"phon
Fax Number:
E-Mail Address:
Please send this request form to the
Ms. Lena J. Bonner
Clerk of Commission
Room 806 Municipal Building
530 Greene Street
Augusta, GA 30901
following address:
Telephone Number:
Fax Number:
E-Mail Address:
706-821-1820
706-821-1838
nmorawski@au gustaga. gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,s
Office no later than 9:00 a.m. on the Thursday preceding the Commission meet'ng and 9:00a.m. on the Thursday preceding the Committee meeting of the following week. A five-
minute time limit will be allowed for presentations.
Commission Meeting Agenda
10/6/2020 2:00 PM
2020-Utilities Fort Gordon Dump Body Truck
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve the purchase of one Platform Dump Body
Truck from Rush Truck Center of Augusta, GA for $88,995.00
for the Utilities Department-Ft Gordon Division.
Background:The Utilities Department-Ft Gordon Division is requesting to
purchase one new Platform Dump Body Truck to support its
service operations on Fort Gordon due to the rapid growth of the
Army Post. This truck does not require a Commercial Driver’s
License (CDL), lessening the restrictions on drivers that can
operate the vehicle therefor providing a more rapid response
time.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for a Platform Dump Body Truck.
Invitations to bid were sent to 50 vendors to include five (5)
local vendors and received a total of three (3) responses. Rush
Truck Center offered the lowest cost and provided all the
necessary specifications for the requested equipment. Bid 20-
188: Platform Dump Body Truck: 2021 International MV607 –
Rush Truck Center: $88,995.00 (Augusta, GA) 2021 Ford F750–
Allan Vigil Ford: $90,242.00 (Morrow, GA) 2021 Ford F750–
Wade Ford: $90,734.00 (Smyrna, GA)
Financial Impact:One (1) asset, 2021 International MV607, purchased at a total of
$88,995.00 for the Utilities Department-Fort Gordon Division
using Enterprise Funds;506-04-3430/54.22910
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the purchase of one 2021 International MV607
Platform Dump Body Truck for the Utilities-Fort Gordon Cover Memo
Division for $88,995.00 from Rush Truck Center of Augusta,
GA.
Funds are
Available in the
Following
Accounts:
Utilities Department - Capital funds 506043430-5422910.
REVIEWED AND APPROVED BY:
Cover Memo
20-188
Year: 2021 2021 2021
Make: Ford International Ford
Model: F750 MV607 F750
DELIVERY:18-20 Weeks 100-130 Days 90-150 Days
Base Price (5.00) $90,184.00 $88,995.00 $89,572.00
7.01 One Extra key (3 Total) $175.00 INCLUDED $290.00
7.02 Fire Extinguisher INCLUDED INCLUDED INCLUDED
7.03 Reverse Alarm INCLUDED INCLUDED $100.00
7.04 Emergency Lighting INCLUDED INCLUDED INCLUDED
7.05 Electric Brake
Controller INCLUDED INCLUDED INCLUDED
7.06 User manual for
Chassis INCLUDED INCLUDED INCLUDED
7.07 Parts/Service Manual INCLUDED INCLUDED INCLUDED
7.08 Initial User
familarization INCLUDED INCLUDED INCLUDED
7.09 Heavy Duty Floor Mats
(Both Sides)$125.00 INCLUDED $100.00
7.10 Window Tint Regular
Cab $250.00 INCLUDED $180.00
7.11 Backup Camera System INCLUDED INCLUDED INCLUDED
TOTALS:$90,734.00 $88,995.00 $90,242.00
7.00 Specialty Items
FOR ALL DEPARTMENTS-Platform Dump Body Truck BID OPENING 5/26/20 @ 11:00
Wade Ford Inc., Smyrna, GA Rush Truck Center,
Augusta, GA Allan Vigil Ford, Morrow, GA
Invitation to Bid
Sealed bids will be received at this office until Friday, April 3, 2020 @ 11:00 a.m. for furnishing for:
Bid Item #20-186 2020/2021 Backhoe Loader – for Augusta, GA - Central Services Department – Fleet Maintenance
Commodity Codes: 002-020-02, 013-760-03, 013-760-04, 013-765-09
Bid Item # 20-188 2020/2021 Platform Dump Body Truck – for Augusta, GA - Central Services Department – Fleet Maintenance
Commodity Codes: 004-863-00, 004-065-30
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of
the Procurement Department by Friday, March 20, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or
hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the
date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder
at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for
approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement.
All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of
the submission, the required financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify
any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 27, March 5, 12, 19, 2020
Metro Courier February 27, 2020
OFFICIAL
0
Vendors
Wade Ford, Inc.
2860 South Cobb Dr.
Smyrna, GA 30080
Rush Truck Company
2925 Gun Club Rd.
Augusta, GA 30907
Allan Vigil Ford
6790 Mount Zion Blvd.
Marrow, GA 30260
Attachment B Yes Yes Yes
E-Verify Number 314470 1255460 94460
SAVE Form Yes Yes Yes
Addendum 1 Yes Yes Yes
5.00 Platform Dump Truck $90,184.00 $88,995.00 $89,572.00
5.18 Crew Cab Option $4,990.00 $11,650.00 $3,136.00
7.01 Three (3) steel keys and
one (1) extra key 175.00 Included $290.00
7.02 Fire extinguisher Included Included Included
7.03 Reverse alarm Included Included $100.00
7.04 Emergency lighting Included Included Included
7.05 Electric brake controller Included Included Included
7.06 User Manual for Chassis Included Included No Charge
7.07 Parts/Service Manual Included Included Included
7.08 Initial Operator
Familiarization Training Included Included No Charge
7.09 Heavy Duty Floor Mats Driver
and Passenger (1 Set) $125.00 Included $100.00
7.10 Window tint, regular cab – $250.00 Included $180.00
7.11 Backup Camera System Included Included Included
Year 2021 2021 2021
Make Ford International Ford
Model F750 MV607 F750
Proposed Delivery Schedule 18-20 wks ARO 100-120 ARO 90-150 Days ARO
Exceptions No Yes Yes
7.00 Specialty Items
Total Number Specifications Mailed Out: 50
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 23
Georgia Procurement Registry: 39
Total packages submitted: 3
Total Noncompliant: 0
2020/2021 Pickup Dump Body Truck
Bid #20-188 2020/2021 Platform Dump Body Truck
for Augusta, Georgia - Central Services Department-
Fleet Maintenance Division
Bid Opening Date: Tuesday, May 26, 2020 at 11:00 a.m. via ZOOM
Bidder Price
Page 1 of 1
Commission Meeting Agenda
10/6/2020 2:00 PM
Approve Draft Dedication Plaque - 911 Addition and Renovations
Department:Central Services - Facilities
Department:Central Services - Facilities
Caption:Motion to approve the proposed draft of the dedication plaque
for the Augusta 911 Center Addition and Renovation project.
Background:The Augusta Commission has adopted a policy to recognize the
completion of a new installation, new building, or major renovation to
an existing building as an event of importance to the community by
adopting a policy which establishes guidelines for dedication plaques
commemorating these projects. This project is nearing completion. In
accordance with the adopted policy, the proposed dedication plaque is
being presented to the Commission for approval.
Analysis:The proposed dedication plaque will be installed inside the
building in close proximity to the entrance. The material will be
brushed stainless steel on foam core board, which is consistent
with the plaques installed on projects of similar scope.
Financial Impact:FINANCIAL IMPACT: $133.75 Project Budget.
Alternatives:Approve the proposed draft of the dedication plaque for the
Augusta 911 Center Addition and Renovation project. 2. Amend
the draft and approve 3. Do not approve the draft
Recommendation:Approve the proposed draft of the dedication plaque for the
Augusta 911 Center Addition and Renovation project.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: 101016214
Cover Memo
REVIEWED AND APPROVED BY:
Cover Memo
MAYOR
HARDIE DAVIS, JR.
AUGUSTA COMMISSION
DISTRICT 1 WILLIAM FENNOY DISTRICT 6 BEN HASAN
DISTRICT 2 DENNIS WILLIAMS DISTRICT 7
DISTRICT 3 MARY DAVIS DISTRICT 8 BRANDON GARRETT
DISTRICT 4 SAMMIE SIAS DISTRICT 9 MARION WILLIAMS
DISTRICT 5 BOBBY WILLIAMS DISTRICT 10 JOHN CLARKE
CONTRACT MANAGEMENT INC., GENERAL CONTRACTOR
2KM, ARCHITECT
CONSTRUCTION MANAGEMENT
FUNDED BY SPECIAL PURPOSE LOCAL OPTION SALES TAX
LENA BONNER - CLERK OF COMMISSION
CENTRAL SERVICES DEPARTMENT
TAKIYAH A. DOUSE, DIRECTOR
AUGUSTA 911 CENTER ADDITION AND RENOVATIONS - 2020
RICK ACREE, PROJECT MANAGER
9-1-1 EMERGENCY SERVICES DIRECTOR
DANIEL R. DUNLAP
SEAN FRANTOM, MAYOR PRO TEM
ADMINISTRATOR
JARVIS SIMS, INTERIM
Augusta, Georgia Plaque Policy
ST]BJECT: BUILDING DEDICATION PLAQT]ES AND COMMEMORATTVE MARKERS
Position
The Augusta, Georgia Commission has the authority to place any cornmemorative marker on any
Augusta, Georgia owned property in which the Commission desires to commemorate a person, place or
thing for any approved reason. The Commission has the authority to provide suitably for acknowledgingwithin the County Government (whether by memorials, designations or other suitable
acknowledgements), (A) efforts of persons who have contributed substantially to the goals of the county
and (B) gifts for use in activities of the County related to the wellbeing of its citizens. The primary
purpose in designating an official name for an installation, major renovation, building or commemorative
marker is to identifu the occupying activity for the public and official visitors. Following usual practices,
it is County policy not to name an installation or building for living persons or, other than in exceptional
cases, for deceased persons.
It is also the Commission policy to recognize the completion of a new installation, building, or major
renovation to an existing building as an event of importance to the community in excess of one million
dollars. Therefore, it is the policy of the Commission to recognize the occasion by planning and
conducting appropriate dedication ceremonies and post construction tours. This provides citizens with an
opportunity to see the physical evidence of expenditures of their tax dollars.
New Facilities Construction
The names of the Mayor and Commission members seated on the date action was taken to fund
construction of the facility and the names of the Mayor and Commission members in office at the time of
dedication, along with those of the Administrator, Department Director, Construction Manager, architect
and general contractor shall be engraved on a pennanent plaque affixed to the facility.
Facilities Acquisitions
The names of the Mayor and Commission members seated on the date action was taken to approve the
funding of the acquisition and the names of the Mayor and Commission members in office at the time of
dedication, along with the Administrator are to be included on the plaque. If renovation of said facility
occurs prior to the County's occupying the facility then, in addition to the names of the Commission
members taking action to approve the acquisition and the names of the Administrator, Department
Director, Construction Manager, architect and general contractors are also to be included on the plaque
affixed to the facility.
Extensive Renovation of an Existing Facility
The names of the Mayor and Commission members seated on the date of the action to fund the renovation
project and the names of the Mayor and Commission members in office at the time of dedication, along
with the names of the Administrator, Department Director, Construction Manager, Architect and General
Contractor are to be included on the plaque. The plaque will identifu the project as a renovation or
remodel, and the plaque will be placed next to or close in proximity to, the original dedication plaque.
lll'age
Responsibilities
The Central Services Department is responsible for oversight of this policy to ensure it is consistently
applied.
Procedures
A. The Augusta, Georgia commission will have final approval of the content
plaque
B. Building Dedication Plaques
The final format and wording will be submitted to the Central Services Director then forwarded to the
Administrator and will normally include the following:
o City of Augusta logo
o Identification of Commission facility or evento Date (month, day, year) of opening/dedication. Mayoro Mayor Pro Temo Commission Members (first name and last name in District order)o Administratoro Department Directoro Construction Manager
o Architecto General Contractor
o Funding Recognition (if applicable)
C. Commemorative Plaques
The final format and wording will be submitted to the Central Services Director then forwarded to the
Administrator and will normally include the following:
. City of Augusta logo
o Identification of Commission facility or evento Date (month, day, year) of opening/dedicationo Mayoro Mayor Pro Temo Commission Members (first name and last name in District order)o Administrator
o Department Directoro Brief biography or details commemorating the project
Adopted in Commission Meeting on December 4,2018.
f*tt {, ii-Mri,.l,#/i
prior to fabrication ofthe
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Commission Meeting Agenda
10/6/2020 2:00 PM
Augusta Museum
Department:
Department:
Caption:Consider request from the Augusta Museum regarding SPLOST
VII Allocation.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month – 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month – 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
__________ Commission
__________ Public Safety Committee
__________ Public Services Committee
__________ Administrative Services Committee
__________ Engineering Services Committee
_____X___ Finance Committee
Date of Meeting _____________
Date of Meeting _____________
Date of Meeting _____________
Date of Meeting _____________
Date of Meeting ____________
Date of Meeting _9-29-2020
Contact Information for Individual/Presenter Making the Request:
Name: _Nancy J. Glaser, Executive Director_____________________________
Address: _Augusta Museum of History 560 Reynolds Street, 30901__________
Telephone Number: __706-722-8454_____ Fax Number:_706-7247-5192_______
E- Mail Address: _amh@augustamuseum.org_____________________________
Caption/Topic of Discussion to be placed on the Agenda:
Please send this request form to the following address:
Ms. Lena J. Bonner Telephone Number: 706-821-1820
Clerk of Commission Fax Number: 706-821-1838
Suite 220 Municipal Building E-Mail Address: nmorawski@augustaga.gov
535 Telfair Street
Augusta, GA 30901
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk’s
Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-
minute time limit will be allowed for presentations.
The Augusta Museum of History had requested $2.2 million in SPLOST 7 funding for a Museum Asset Management project which consisted of infrastructure improvements to our current location. The commission approved funding for this project in the amount of $1 million. The funding became available this year. While we cannot complete the entire project with the funds that have been allocated, we can move forward by reducing the scope of the project. Moving forward at this time with a reduced scope will allow us to use the funds in an effective and efficient manner, thereby avoiding the perception that we are letting the funds just sit there unused.
We have been advised by the Finance Department that as the original project was listed at $2.2 million, we are requesting approval to reduce the scope of the project to $1 million thereby allowing us to move forward at time.
WORKSHOP
PAINT BOOTH
TOOLS
MAINT. OFFICE
GROUNDS
EQUIP.
ELEV. EQUIP.
3,415 s.f.
FUMIGATION ELEC.
EXHIBITION HALL
OFFICESCREEN
PRINT
ROOM
DARK
ROOM
STOR.
DELIVERY
F.E.
W
D
Preparation
Library / Research
Office
Fumigation
Freezer
Electrical
Collections Storage
Stair Hall
Office
Grounds
Maintenance
FIRST FLOOR PLAN
A-1.1
EXHIBIT PREP
& MAINTENANCE
FACILITY
Augusta Museum
of History
560 Reynolds St.
Augusta, GA
Scale: 1/8" = 1'-0"
Drawn by: RMF
Date: 04/23/2017
Job No.: 17XXXX
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Seal Seal
Commission Meeting Agenda
10/6/2020 2:00 PM
Final 2020 Commission Meeting
Department:
Department:
Caption:Motion to approve conducting the final 2020 Commission
meeting on December 1, 2020. (Requested by Commissioner
Sammie Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
HCD_ Coordinated Entry Buildout Agreement Approval Request
Department:HCD
Department:HCD
Caption:Motion to approve execution of the Agreement with the
Georgia Department of Community Affairs (DCA), Eccovia
Solutions and Augusta, Georgia for Coordinated Entry upgrades
to Augusta’s Homeless Management Information Systems
(HMIS) to meet Coordinated Entry requirements set forth by the
U.S. Department of Housing and Urban Development (HUD).
Background:Each year, the City of Augusta’s Housing & Community
Development (HCD) Department applies to HUD through an
annual Notice of Funding Availability (NOFA) for the
Continuum of Care Programs. This funding is not an
Entitlement Grant but a competitive funding process. These
funds are used to support the Homeless Information
Management System (HMIS) participation costs, administrative
services, supplies and to provide technical support to the City of
Augusta’s collaborating homeless service agencies. In support
of services mandated under the Supportive Housing Program
(SHP) Homeless Management Information System (HMIS)
Grant from the U.S. Department of Housing and Urban
Development (HUD), Augusta, GA is responsible for cost
sharing in the statewide GA HMIS Implementation. As part of
this statewide implementation, under the direction of the
Georgia Department of Community Affairs (DCA), Augusta,
GA is responsible for the portion of costs associated with both
system maintenance and operation, as well as required updates
set forth periodically by HUD. HUD’s 2020 HMIS data
standards include updates to Coordinated Entry data collection
requirements, in particular adding two new data elements: 4.19
Coordinated Entry Assessments and 4.20 Coordinated Entry
Events. To be HUD compliant, the Augusta HMIS
Implementation needs to update its existing ClientTrack
coordinated entry process to capture the required elements based
on Client Track’s framework for coordinated entry. Eccovia
Solutions will update the existing GA HMIS coordinated entry
Cover Memo
process as described herein, including project management,
design, build, and testing (both quality assurance and user
acceptance testing) to implement deployment to production via
the standard sync process to ensure compliance with HUD
requirements. HMIS Lead staff at DCA will oversee this
process, and as with all operations relative to compliance and/or
system updates, Augusta’s CoC Administrator and related HCD
staff will be kept aware of progress, completion and other status
updates relevant to this process.
Analysis:Approval of this Agreement will allow the City of Augusta to
continue compliantly providing HMIS services to the local non-
profit agencies that serve the homeless population of Augusta-
Richmond County, in-line with new Data Standards set forth by
HUD.
Financial Impact:Under this Agreement, the portion of costs associated with the
required Coordinated Entry updates as set forth by HUD is
$2,000. This cost is eligible under HCD’s SHP-HMIS Grant
from HUD.
Alternatives:Deny Motion to approve the execution of the Agreement with
the Georgia Department of Community Affairs (DCA), Eccovia
Solutions and Augusta, Georgia for upgrades to Augusta’s
Homeless Management Information Systems (HMIS) to meet
requirements set forth by the U.S. Department of Housing and
Urban Development (HUD).
Recommendation:Approve the execution of the Agreement with the Georgia
Department of Community Affairs (DCA), Eccovia Solutions
and Augusta, Georgia for Coordinated Entry upgrades to
Augusta’s Homeless Management Information Systems (HMIS)
to meet requirements set forth by the U.S. Department of
Housing and Urban Development (HUD).
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: Continuum of
Care (CoC) Supportive Housing Program (SHP) Grant.
221073215/5211119
REVIEWED AND APPROVED BY:
Cover Memo
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Client Initial EccoVia Initial
Professional Services Order
Augusta CoC Approval for Exhibit to the Master Services Agreement
This Professional Services Order (”Services Order”) with an effective date of 2/18/2020 is made a part of
the Eccovia Master Service Agreement dated 10/12/2016; between EccoVia, Inc. (the “company”) and
Georgia Housing and Finance Authority (“Client”) for all Continuum of Care’s (CoC’s) leveraging the CE
Basics Coordinated Entry Components. Company shall provide the services described below, including
any Exhibits attached hereto, the Client.
The Augusta CoC agrees that the following Service Deliverables scope of work and pricing are
approved, authorizing Georgia Housing and Finance Authority to execute the Services Order with
Company.
1. Augusta Coordinated Entry Basics update 2020
Deliverable Definition of Scope: Please see Exhibit A.
Price
Company hereby agrees to provide the above described services to Client at a fixed-price of Four
Thousand Seven Hundred Fifty ($4,750.00) US dollars, 50% ($2,375) payable by Client upon execution of
this Services Order and the remainder is payable by the Client upon release of the deliverables.
Augusta also acknowledges that they are responsible to Client for all payments as set forth in the
attached Exhibit B.
IN WITNESS WHEREOF, the authorized representatives of the CoC and Client approve Exhibit A as
written on the day and year written below:
Approved this_______ day of _____________, 20_____.
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Client Initial EccoVia Initial
EccoVia, Inc.
Signature:
Georgia
Housing
and
Finance
Signature:
Print Name: Print
Name:
Title: Title:
Augusta
Signature:
Print
Name:
Title:
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Client Initial EccoVia Initial
Georgia Finance and Housing Authority -
Augusta CE Basics Updates
Exhibit A – CE Basics Coordinated Entry 2020 Update Scope of Work and Pricing
Summary
1.0 Solution Overview
Project Charter
1.1 Introduction
GA CE Basic CoC leverages ClientTrack as the HMIS within Georgia Housing and Finance
Authority’s ClientTrack solution.
1.2 Background and Requirements
HUD’s HMIS 2020 data standards include updates to coordinated entry data collection
requirements, in particular adding two new data elements: 4.19 Coordinated Entry
Assessments and 4.20 Coordinated Entry Events. GA CE Basic needs to update their
existing ClientTrack coordinated entry process to capture the required elements based
on ClientTrack’s framework for coordinated entry, as described in the CE
Implementation Guide as described in the scope of work described herein.
The HUD HMIS 2020 coordinated entry data standards must be collected as of April 1,
2020.
Currently, multiple CoCs in Georgia leverage a single process referred to as CE Basics.
This process will be updated to meet the HMIS 2020 data standards, and align with
specific CoC requirements as defined in the requirements herein. The following CoC’s
are included in this project:
• Athens
• Augusta
• BOS
• Cobb
• Savanna
Solution Summary
1.3 ClientTrack Core Platform
ClientTrack is Eccovia Solution’s robust modifiable-off-the-shelf case management
solution designed for health and social service agencies. ClientTrack’s flexible
platform provides Design Tools allowing the solution to continually be enhanced to
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meet new requirements and community needs directly within the toolset without
code modifications, allowing for timely, cost effective configurations to the system.
1.4 Project Description
Eccovia Solutions will update the existing GA HMIS coordinated entry process as
described herein, including project management, design, build, and testing (both
quality assurance and user acceptance testing) to ensure deployment to production
via the standard sync process to ensure compliance with HUD requirements.
Eccovia Solutions will coordinate the project plan for phase 1 to align with
production environment data collection of HMIS data standard compliant elements
no later than April 1, 2020. Custom enhancements identified in this scope of work
may be deployed in a subsequent phase in an effort to ensure April 1 compliance is
successful.
2.0 Project Assumptions
The following assumptions are being made regarding the implementation of this solution:
• Client Dedicated Project Lead. GA CE Basic will provide a Project Lead that will attend all project
calls. It is highly recommended that the individual who will handle primary administrative rights
for the solution (if not the Project Lead) also attend every project call. They must be the central
point of contact for all client participants from technical workstreams to business use cases.
• Rapid Turn Around. Phone and email messages will be responded to within 2 business days to
maintain the project timeline.
• Company Resources Assume Fully Engaged Client Participants. Resources assigned to your
project are allocated based on Eccovia Solutions project prioritization, capacity and resource load.
Failure to engage with your project team on a regular basis may lead to your project being
delayed, placed on hold, or change control which can trigger requirements for additional
payment. If no additional funds are available Eccovia may reallocate resources to complete other
paying projects.
• Client Responsiveness. GA CE Basic will provide updated versions of the documents identified in
this Scope of Work upon request.
• Tightly Managed. The client participants must adhere to a company-driven delivery process that
ensures a tightly managed, streamlined, phased delivery with Time Box methodology.
• Time-Boxing. Due to risk challenges mentioned herein, the delivery will be governed by a delivery
time box. That means that the Company will dedicate a certain number of hours to each phase to
ensure that the delivery is expeditious. If there are delays that are caused by the client that
triggers the time box to be violated, this will trigger the change control process which would
require additional hours at standard professional service rates on a time & material basis in
addition to possible delays in timeline. If the client cannot move expeditiously then Eccovia may
reallocate its resources until Client is ready. Eccovia will manage its solution delivery time
carefully for this project. By reading and signing this agreement Client understands the time boxed
nature of this contract.
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• Expedited Review Cycles. Client is responsible to review and approve documentation and build
review cycles within five (5) business days unless otherwise agreed to within the project plan. If
unable to meet agreed timeline Time Box triggered necessitating Change Control.
• Quality Assurance Testing. Eccovia Solutions will provide quality assurance testing of functionality
based on scenarios as covered in this scope of work. Any functionality or scenarios requiring
additional testing that are not naturally associated with these changes and documented herein
can be added to the contract via the change control process. Eccovia Solutions is not liable for
impacts to other functionality not directly associated with the scope of work herein.
• Change Control. Change Control processes will be leveraged as requirements not identified within
the Scope of Work are discovered or time boxing is exceeded. GA CE Basic can replace existing
requirements within the Scope of Work with new requirements of equal effort. The Project Plan
may be modified and requirements re-prioritized as changes to the Scope of Work are made.
Changes may also affect estimated deliverable completion timelines. Additional requirements
will go through the change control process as provided during project initiation.
3.0 Scope Exclusions
Scope Exclusions refers to possible work that was not included in this Scope of Work. Eccovia Solutions
provides fixed price deliverables for services. Fixed price means the cost of this solution, defined by this
Scope of Work, will not exceed the price provided to you. Additions to the Scope of Work, whether they
are items enumerated here as out of scope or others, may impact the cost and schedule of the proposed
solution. If you would like to expand the scope of this solution, please contact your Eccovia Solutions
account executive, project manager or account manager. After analyzing your needs, they will provide
you with a clear understanding of how additional scope may impact the cost and schedule of this project.
• Eccovia Solutions has not received specifications for Savannah or Augusta, so local configuration
is out of scope. It is assumed the CE Basic Coordinated Entry Framework Updates will be leveraged
for compliance as of 4/1/20.
• Eccovia Solutions often assists Organizations with the migration of legacy data into the new
ClientTrack solution. No migrations were requested as part of this implementation and none have
been included as part of this Scope of Work.
• Eccovia Solutions is capable of integrating with most systems. No integrations were requested as
part of this implementation and none have been included as part of this Scope of Work.
• Eccovia Solutions produces formatted reports through Microsoft Reporting services. No
formatted reports were requested as part of this implementation and none have been included
as part of this Scope of Work.
• Eccovia Solutions provides onsite services when recommended or requested. Eccovia Solutions
assumes remote services will be provided unless otherwise stated in the Scope of Work. If services
are provided onsite travel costs are invoiced as actual cost of travel (including travel, lodging and
meals) and is due upon receipt of the invoice.
• Any item not explicitly identified in the Scope of Work above is excluded from the project. Please
read the Scope of Work thoroughly and review with Eccovia Solutions to answer and clarify all
items included or excluded from the Scope of Work.
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4.0 Detailed Deliverables
The following table provides an overview of all tasks and deliverables of this scope of work.
Tasks Deliverables
Project Initiation, Planning and Design Project Initiation
Project Business Analysis
Project Build Coordinated Entry Framework Updates
GAHMIS CE Referral Script
Coordinated Entry Management
GAHMIS Basic Vacancy Tracking
Project Initiation, Planning and Design
4.1 Project Initiation
During the initial phase of the project, an Eccovia Solutions Project Manager will be identified and
assigned to your project and will be your primary point of contact throughout the
implementation. The Project Manager will schedule and conduct a project kick-off call.
Utilizing this Scope of Work as a guideline Eccovia Solutions will meet with critical stakeholders,
subject matter experts and other persons deemed relevant to finalize the requirements as needed
based on this scope of work. Up to Two (2) hours of elicitation meetings are in scope.
Requirements identified during the discovery process that are classified as not included in this
Scope of Work will be documented and presented at the conclusion of discovery. These
requirements may be set aside and addressed at a later time or alternatively a change request
can be processed by the project manager to include them in the solution.
Once the Scope of Work has been finalized, your Eccovia Solutions Project Manager will provide
updated project control documents, including a finalized Initial Project Plan, based on the
outcomes of the requirements finalization process described above.
This deliverable will be considered complete upon:
• Completion of the Project Kick off Call
Time Box: Ten (10) Hours.
4.2 Project Business Analysis
Based upon requirements finalization, an Eccovia Solutions Business Analyst will provide
business analysis services to design and implement all Projects noted within this Scope of Work.
Services include the following activities:
• Participation in recurring project status meetings
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• Participation in additional meetings as required
• Identification and documentation of scope changes
• Creation and revision of technical design documents
• Support of component review and project release meetings
Time Box: Eleven (11) Hours.
Project Build – Phase 1
The existing GA CE Basic coordinated entry process will be updated to meet HUD 2020 coordinated
entry data standards based on ClientTrack’s coordinated entry framework as described in the
deliverables below.
4.3 Coordinated Entry Framework Updates
The following requirements identify all HUD data standard elements that are collected for HUD
2020 coordinated entry projects, and specification of GA CE Basic requirements specific to meet
data standard specifications.
Functional Requirements
• Coordinated Entry Workflow– GA CE Basic Coordinated Entry Workflow will be
modified to allow users to capture required assessments for Coordinated Entry, as
displayed below.
o 4.19 Crisis Needs Assessment – The CE Basic Intake Workflow will be
configured to leverage ClientTrack’s Triage Assessment, and support the
Triage assessment coordinated entry override to support custom crisis needs
assessments to be setup on projects to pass through each CoC’s custom crisis
needs assessment. ClientTrack’s Triage Assessments includes capturing
Current Living Situation to meet HUD HMIS data standards. Please note that
it is assumed any configured override assessments capture current living
situation for consistency and compliance.
o Diversion/Prevention – Eccovia Solutions will configure a GA CE Basic
Diversion/Prevention step that will leverage a standard rule base based on
current living situation to identify if the client is not homeless, qualifying as
diversion or prevention, and if so, route the user to a question step asking the
user if diversion/prevention is provided. If yes, the CE Events step will be
triggered to record the activity. The user will be asked if they are exiting the
client from coordinated entry, and record the exit information if yes.
o 4.19 Housing Needs Assessment – Eccovia Solutions will configure the CE
Basic Intake Workflow to leverage ClientTrack’s Housing Needs Assessment
workflow as a sub-workflow setup to ensure the updated VISPDAT with all
required Housing Needs Assessment elements is deployed and active. This
will also ensure the Housing Needs assessment coordinated entry override
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setup on projects pass through for each CoC’s custom housing needs
assessment.
▪ The ClientTrack VISPDAT assessments will be released to capture the
required 4.19 elements to ensure compliance.
• 4.20 Coordinated Entry Events – Coordinated Entry Events are available from the
client menu, and will be made available in the following additional locations:
o CE Events will also be available from the CE Basic List Queue from the Referral
Eligibility form for all referrals.
• Coordinated Entry Exit Workflow – GA CE Basic Streamlined Exit workflow will be
configured to remove Housing Disposition at Exit and display the CE Events history
form to enable documenting the results of any CE Events.
Time Box: Forteen (14) Hours.
User Acceptance Testing
GA HMIS will have ten (10) business days to review the final solution. GA HMIS will submit
any material issues regarding the functionality through the integrated ClientTrack Ticketing
System. Eccovia Solutions will allocate resources to review the submitted issues and
implement changes to the solution for those issues deemed in scope.
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One Time Implementation Deliverables
Qty Rate Year 1
Project Initiation 1 $1,250.00 $1,250.00
Project Business Analysis 1 $1,500.00 $1,500.00
Coordinated Entry Framework Updates 1 $2,000.00 $2,000.00
Sub Total $4,750.00
Agreement Execution Payment: $2,375.00 Due upon agreement authorization
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Georgia Finance and Housing Authority
Exhibit B
Augusta of State CoC Approval for Exhibit to the Master Services Agreement
Pricing
Deliverable Cost Responsible Party Phase
Project Initiation $1,250 DCA Phase 1
Project Business
Analysis
$1,500 DCA Phase 1
Coordinated Entry
Framework Updates
$2,000 Augusta Phase 1
Total $2,750 DCA Phase 1
Total $2,000 Augusta Phase 1
The CoC agrees to pay the portion of the invoice associated with the Coordinated Entry Framework
Updates in Phase 1 as specified in the chart above. The Augusta CoC will issue payment for this
deliverable to the Georgia Department of Community Affairs, Attn: Christy Walker, 60 Executive Park
South, NE, Atlanta, GA 30329 or have funds drawn from the current FY18 Augusta HMIS grant. The
Phase 1 payment is due no later than April 1, 2020.
_________________________________________ __________________________________
CoC Authorized Signature Date
_________________________________________ __________________________________
Georgia Housing and Finance Authorized Signature Date
Commission Meeting Agenda
10/6/2020 2:00 PM
HCD_ Emergency Rehabilitation Program Approval Request
Department:HCD
Department:HCD
Caption:Motion to approve one (1) Emergency Rehabilitation project.
Background:The Homeowner-Occupied Emergency Rehabilitation Program
provides a mechanism for eligible homeowners to bring home
into compliance with local codes and provide safe, decent
housing for lower income individuals. The program functions
through one major component of: • Emergency Rehab – Code
items program to include only one of the following: roofing,
HVAC, electrical or plumbing. The Homeowner Emergency
Rehab Program is designed to bring the eligible homeowner’s
dwelling into compliance with applicable, locally adopted
housing rehabilitation standards to reduce ongoing and future
maintenance costs, promote energy efficiency, and to preserve
decent affordable owner-occupied housing. Federal funding for
these activities is provided to Augusta, GA through the
Community Development Block Grant (CDBG) Program and
the HOME Investment Partnership Program. This request will
provide one (1) homeowner with funding for the following
address: 1. Contractor: Royal Construction Project
Address: 2959 Shelby Drive, Augusta, GA
30906 Amount: $ 8,135.00
Analysis:The approval of this request will allow one (1) homeowner to
afford compliant decent and safe housing.
Financial Impact:The City receives funding from the US Housing and Urban
Development Department (HUD) on an annual basis. Total
amount requested - $8,135.00.
Alternatives:Do not approve HCDs Request.
Recommendation:Motion to approve one (1) Emergency project.
Cover Memo
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: CDBG -
221073211
REVIEWED AND APPROVED BY:
Cover Memo
AHCDD Form 508
(Rev. 05/04)
AUGUSTA HOUSING & COMMUNITY
DEVELOPMENT DEPARTMENT Date:
CONSTRUCTION CONTRACT -
REPAIR PROJECT August 6, 2020
Page 1 of 2 Pages
This agreement is between (Contractor):
And: Augusta Housing & Community Development
510 Fenwick Street
Augusta, Georgia 30901
Address:
Project #:
The Contractor agrees to furnish all labor and materials to complete in a good, work man like manner
repairs to the property shown above, for the total sum of ______________________. All work will be
accomplished in accordance with the attached Work Write Up, and the material and labor quality
standards specified in the Augusta Housing and Community Development Department Contractor’s
Handbook and Performance Manual.
The Contractor agrees to accept payment from the Augusta Housing and Community Development
Department in accordance with Department payment procedures. The Contractor agrees to complete
all repair work required by this contract within 31 working days of the date of this contract.
The undersigned, having reviewed and understanding this contract, agree to the terms as specified
above and in the attached contract documents.
______
Sonya Johnson, Program Planning Manager
Housing & Community Development
Witness:
SWORN TO AND SUBSCRIBED BEFORE ME, THIS
DAY OF , 20 .
Notary Public, State of Georgia (SEAL)
AHCDD Form 508
(Rev. 05/04)
AUGUSTA HOUSING & COMMUNITY
DEVELOPMENT DEPARTMENT Date:
CONSTRUCTION CONTRACT -
REPAIR PROJECT August 6, 2020
Page 2 of 2 Pages
Approved as to form:
_________________________ Date:______________
Augusta, GA Law Department
By: ___________________________________ Date: ______________
Hardie Davis
As its Mayor
By: ___________________________________ Date: _______________
Jarvis Sims
As its Interim Administrator
By: ___________________________________ Date: ________________
Hawthorne Welcher, Jr.
As its Director, HCD
SEAL
____________________________
Lena Bonner
As its Clerk
Commission Meeting Agenda
10/6/2020 2:00 PM
HCD_ Homebuyer Subsidy Program Request
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide HOME funding to
assist two (2) low to moderate income homebuyers with gap
financing, down payment and closing cost to purchase homes
through the Homebuyer Subsidy Program.
Background:The City of Augusta’s Home Subsidy Program is a loan in the
form of a second mortgage. This financial assistance is
combined with a primary loan (first mortgage loan) from a
participating lending institution and enables a qualified first-time
home buyer to become a homeowner. The buyer must be a first-
time home buyer and the home must become the buyer’s
primary residence. The program is funded by The Department
of Housing and Urban Development (HUD) and administered by
The City of Augusta’s Housing and Community Development
Department (AHCD). The program promotes neighborhood
stability by assisting with the gap financing toward the purchase
price and closing costs for homes located within the city limits
of Augusta and in conjunction with local Community Housing
Development Organizations (CHDOs) and employees of
Augusta, Georgia. Two applications awaiting approval to move
forward with the process of becoming homeowners: 1.
Homebuyer Subsidy – 1249 Eleventh Street - Requesting:
$20,000 Sales Price: $ 145,000.00 2. Homebuyer Subsidy
– 1312 Eleventh Street – Requesting: $25,000 Sales Price: $
147,000.00Applicants have a first mortgage from a lending
institution but need the Subsidy to complete the process. Once
approved, lenders will schedule closing and the applicants will
then become new homeowners in Augusta, Georgia.
Analysis:The approval of the applications will enable two individuals to
become homeowners and “Make the American Dream a
Reality”. Approval will also have a positive impact on the
community by increasing the tax base in Augusta, Georgia.
Cover Memo
Financial Impact:The City receives funding from the US Housing and Urban
Development Department on an annual basis. The (2) two
approvals are for the amounts of $20,000.00 and $25,000.00.
Alternatives:Do not approve Homebuyer Subsidy’s Agreement.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide HOME funding to
assist two (2) low to moderate income homebuyers with gap
financing, down payment and closing cost to purchase homes
through the Homebuyer Subsidy Program.
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: HOME
Investment Partnership Grant (HOME) funds.
221073212/5225110
REVIEWED AND APPROVED BY:
Cover Memo
Devin Brown- 1312 Eleventh St, Augusta, GA 30901
HOME Program – Homebuyer Written Agreement Page 1 of 5
HOME PROGRAM
HOMEBUYER WRITTEN AGREEMENT
NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must
fulfill in exchange for the federal assistance you are receiving through the Home Investment
Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions
regarding any sections you do not fully understand. This AGREEMENT will be enforced by a
forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand
these documents before you sign them.
THIS AGREEMENT, made and entered into this ____ day of ____________, 2020 by and between
_______ hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY
DEVLOPMENT having its principal office at 510 Fenwick, Augusta, Georgia 30901, hereinafter
referred to as “LENDER.”
WHEREAS, on ___________________, the Lender agreed to provide to the Borrower
financial assistance to be used in pursuit of the purchase of certain real property hereafter described:
_Map Parcel #_ 059-2-203-00-0 and 1312 Eleventh St, Augusta, GA 30901.
WHEREAS, a percentage of said financial assistance was provided in the form of a
Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of
Twenty-five thousand dollars 00/100 ($25,000.00) subject to the condition that the Borrower
executes this Agreement.
WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban
Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME
Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s
Forgiveness Loan Program.
NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions
of State of Georgia Statues, the parties do hereby agree as follows:
The Borrower covenants and agrees with the Lender to adhere to the following HOME
Program Restrictions imposed on them for the federal assistance provided:
Affordability Period
You must comply with the HOME Program’s period of affordability. The period of affordability for
the home will be 20 years, based on the amount of the direct subsidy to the HOMEBUYER. During
this 20 year period, the HOMEBUYER must maintain the home as his/her principal place of
residence at all times. During this time the recapture restriction is effective and requires all HOME
funds that were provided for the purchase of the home to be repaid to the City, including principal,
Devin Brown- 1312 Eleventh St, Augusta, GA 30901
HOME Program – Homebuyer Written Agreement Page 2 of 5
interest, late fees, and other charges, if you do not occupy the property as your principal residence or if
you sell or transfer the property.
Maximum Sales Price
The property may not have a purchase price for the type of single family housing that exceeds 95% of
the median purchase price for the area. It has been verified that the purchase price of the housing does
not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR
Part 92.254(a).
The maximum purchase price is as follows for the Augusta Richmond County GA:
Unit # FHA Limits Pre-Economic Stimulus Act- 2020
Existing Homes New Homes
1 Unit $ 157,000 $ 238,000
2 Unit $ 201,000 $ 304,000
3 Unit $ 243,000 $ 368,000
4 Unit $ 301,000 $ 456,000
Unadjusted Median
Value
$ 164,900 $ 250,000
Appraised property value
The AWARDEE certifies that a certified property appraiser has appraised the property that is the
subject of this AGREEMENT at a value of $148,500.00.
Principal residence requirement
This agreement shall remain in force throughout the affordability period as long as the home remains
the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as
his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in
breach of this agreement and will be required to repay the amount awarded, as of the day the home is
no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party,
the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set
forth below.
________Buyer Initials
Recapture Agreement
This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient
decide to sell the house within the affordability period at whatever price the market will bear. The
recaptured funds will come from the net proceeds if available. Any such repayment as required shall
be made to the Lender no later than thirty (30) days following the action that require the repayment.
Devin Brown- 1312 Eleventh St, Augusta, GA 30901
HOME Program – Homebuyer Written Agreement Page 3 of 5
Obligation of Repayment
As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this
Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate
hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost,
including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is
legally described as:
ALL THAT LOT OR PARCEL OF LAND, situated, lying and being in the City of Augusta,
Richmond County, Georgia bounded North by Twelfth St., South by Tenth St., East by
Florence St. and West by Cedar St.. Parcel # 059-2-203-00-0. Property recorded as 1312
Eleventh St, Augusta, GA 30901
Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in
the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the
property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs,
executors, or representatives shall give the lender notice thereof.
In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a
required payment within said limited period, the Lender may, with or without notice to the Borrower,
foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real
estate, as provided by State Statue.
Ownership of Property
You must hold fee simple title to the property purchased with HOME funds for the duration of your
Forgiveness Loan.
Use of HOME funds
The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by
providing down payment assistance. This will reduce the sales price of the home to the
HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to
purchase the home.
________Buyer Initials
Household Income
You must be an eligible household through the time of filing a loan application with the City or other
lender to the escrow closing of the purchase transaction. Income eligibility means that your annual
gross household income, adjusted for household size does not exceed eighty percent (80%) of the
Augusta-Aiken median income, as established by HUD.
Insurance requirement
Devin Brown- 1312 Eleventh St, Augusta, GA 30901
HOME Program – Homebuyer Written Agreement Page 4 of 5
The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and
current insurance policy on the home for the current appraised or assessed value of the home. Failure
to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT,
and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the
HOME Program investment.
Property standards
Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all
State and local housing quality standards and code requirements. If no such standards or codes apply,
the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical
Condition Standards.
Termination Clause
In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein
or any provisions in any other collateral agreement restricting the use of the Property to low or
moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall
have no further force or effect. Any person (including his successors or assigns) receiving title to the
Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title
to the Property free and clear from such restriction.
Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of
foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien
Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default
under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior
Security Deed within the 30-day notice sent to the Lender.”
This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be
binding upon the parties hereto and their respective heirs, executors, representatives, successors and
assigns.
If at any time that the City realizes that you have falsified any documentation or information, you may
be required by law to pay the full amount of subsidy provided.
________Buyer Initials
Post Purchase Requirement
Homeowner must attend a Post Homeownership Counseling class and submit a certificate of
completion to AHCD within the first two years of purchasing the house. AHCD will not release the
lien on the property until this requirement has been met.
_______Buyer Initials
IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment
Agreement.
Devin Brown- 1312 Eleventh St, Augusta, GA 30901
HOME Program – Homebuyer Written Agreement Page 5 of 5
___________________________________________ Date___________________________
HOMEBUYER SIGNATURE
Attest:
Subscribed and sworn to before me __________________________________, 20____.
My Commission Expires ______________________________________, 20____.
______________________________________
Notary Signature
IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written
above:
ATTEST: AUGUSTA, GEORGIA
(The City)
Approved as to form: _________________________ Date:_________________
Augusta, GA Law Department
By: ___________________________________ Date: _________________
Hardie Davis
As Mayor
By: ___________________________________ Date: _________________
Jarvis Sims
As Interim Administrator
By: ___________________________________ Date:_________________
Hawthorne Welcher, Jr.
As Director, HCD
SEAL
____________________________
Lena Bonner
As its Clerk
Frankie Boyd- 1249 Eleventh St, Augusta, GA 30901
HOME Program – Homebuyer Written Agreement Page 1 of 5
HOME PROGRAM
HOMEBUYER WRITTEN AGREEMENT
NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must
fulfill in exchange for the federal assistance you are receiving through the Home Investment
Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions
regarding any sections you do not fully understand. This AGREEMENT will be enforced by a
forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand
these documents before you sign them.
THIS AGREEMENT, made and entered into this ____ day of ____________, 2020 by and between
_______ hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY
DEVLOPMENT having its principal office at 510 Fenwick, Augusta, Georgia 30901, hereinafter
referred to as “LENDER.”
WHEREAS, on ___________________, the Lender agreed to provide to the Borrower
financial assistance to be used in pursuit of the purchase of certain real property hereafter described:
_Map Parcel #_ 059-2-024-00-0 and 1249 Eleventh St, Augusta, GA 30901.
WHEREAS, a percentage of said financial assistance was provided in the form of a
Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of Twenty
thousand dollars 00/100 ($20,000.00) subject to the condition that the Borrower executes this
Agreement.
WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban
Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME
Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s
Forgiveness Loan Program.
NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions
of State of Georgia Statues, the parties do hereby agree as follows:
The Borrower covenants and agrees with the Lender to adhere to the following HOME
Program Restrictions imposed on them for the federal assistance provided:
Affordability Period
You must comply with the HOME Program’s period of affordability. The period of affordability for
the home will be 20 years, based on the amount of the direct subsidy to the HOMEBUYER. During
this 20 year period, the HOMEBUYER must maintain the home as his/her principal place of
residence at all times. During this time the recapture restriction is effective and requires all HOME
funds that were provided for the purchase of the home to be repaid to the City, including principal,
Frankie Boyd- 1249 Eleventh St, Augusta, GA 30901
HOME Program – Homebuyer Written Agreement Page 2 of 5
interest, late fees, and other charges, if you do not occupy the property as your principal residence or if
you sell or transfer the property.
Maximum Sales Price
The property may not have a purchase price for the type of single family housing that exceeds 95% of
the median purchase price for the area. It has been verified that the purchase price of the housing does
not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR
Part 92.254(a).
The maximum purchase price is as follows for the Augusta Richmond County GA:
Unit # FHA Limits Pre-Economic Stimulus Act- 2020
Existing Homes New Homes
1 Unit $ 157,000 $ 238,000
2 Unit $ 201,000 $ 304,000
3 Unit $ 243,000 $ 368,000
4 Unit $ 301,000 $ 456,000
Unadjusted Median
Value
$ 164,900 $ 250,000
Appraised property value
The AWARDEE certifies that a certified property appraiser has appraised the property that is the
subject of this AGREEMENT at a value of $147,000.00.
Principal residence requirement
This agreement shall remain in force throughout the affordability period as long as the home remains
the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as
his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in
breach of this agreement and will be required to repay the amount awarded, as of the day the home is
no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party,
the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set
forth below.
________Buyer Initials
Recapture Agreement
This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient
decide to sell the house within the affordability period at whatever price the market will bear. The
recaptured funds will come from the net proceeds if available. Any such repayment as required shall
be made to the Lender no later than thirty (30) days following the action that require the repayment.
Frankie Boyd- 1249 Eleventh St, Augusta, GA 30901
HOME Program – Homebuyer Written Agreement Page 3 of 5
Obligation of Repayment
As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this
Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate
hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost,
including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is
legally described as:
ALL THAT LOT OR PARCEL OF LAND, situated, lying and being in the City of Augusta,
Richmond County, Georgia bounded North by Tenth St., South by Pine St., East by Florence
St. and West by Alley St.. Parcel # 059-2-024-00-0. Property recorded as 1249 Eleventh St,
Augusta, GA 30901
Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in
the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the
property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs,
executors, or representatives shall give the lender notice thereof.
In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a
required payment within said limited period, the Lender may, with or without notice to the Borrower,
foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real
estate, as provided by State Statue.
Ownership of Property
You must hold fee simple title to the property purchased with HOME funds for the duration of your
Forgiveness Loan.
Use of HOME funds
The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by
providing down payment assistance. This will reduce the sales price of the home to the
HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to
purchase the home.
________Buyer Initials
Household Income
You must be an eligible household through the time of filing a loan application with the City or other
lender to the escrow closing of the purchase transaction. Income eligibility means that your annual
gross household income, adjusted for household size does not exceed eighty percent (80%) of the
Augusta-Aiken median income, as established by HUD.
Insurance requirement
Frankie Boyd- 1249 Eleventh St, Augusta, GA 30901
HOME Program – Homebuyer Written Agreement Page 4 of 5
The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and
current insurance policy on the home for the current appraised or assessed value of the home. Failure
to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT,
and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the
HOME Program investment.
Property standards
Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all
State and local housing quality standards and code requirements. If no such standards or codes apply,
the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical
Condition Standards.
Termination Clause
In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein
or any provisions in any other collateral agreement restricting the use of the Property to low or
moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall
have no further force or effect. Any person (including his successors or assigns) receiving title to the
Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title
to the Property free and clear from such restriction.
Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of
foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien
Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default
under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior
Security Deed within the 30-day notice sent to the Lender.”
This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be
binding upon the parties hereto and their respective heirs, executors, representatives, successors and
assigns.
If at any time that the City realizes that you have falsified any documentation or information, you may
be required by law to pay the full amount of subsidy provided.
________Buyer Initials
Post Purchase Requirement
Homeowner must attend a Post Homeownership Counseling class and submit a certificate of
completion to AHCD within the first two years of purchasing the house. AHCD will not release the
lien on the property until this requirement has been met.
_______Buyer Initials
IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment
Agreement.
Frankie Boyd- 1249 Eleventh St, Augusta, GA 30901
HOME Program – Homebuyer Written Agreement Page 5 of 5
___________________________________________ Date___________________________
HOMEBUYER SIGNATURE
Attest:
Subscribed and sworn to before me __________________________________, 20____.
My Commission Expires ______________________________________, 20____.
______________________________________
Notary Signature
IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written
above:
ATTEST: AUGUSTA, GEORGIA
(The City)
Approved as to form: _________________________ Date:_________________
Augusta, GA Law Department
By: ___________________________________ Date: _________________
Hardie Davis
As Mayor
By: ___________________________________ Date: _________________
Jarvis Sims
As Interim Administrator
By: ___________________________________ Date:_________________
Hawthorne Welcher, Jr.
As Director, HCD
SEAL
____________________________
Lena Bonner
As its Clerk
Commission Meeting Agenda
10/6/2020 2:00 PM
HCD_ Seeds for Life Program Funding Request
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide funding for (12)
twelve business owners of the Seeds for Life Program, assisting
them with sustainability and growth within their business. Seeds
for Life funding assistance will have a positive effect by
impacting the economic health of our local residents through
their ability to hire and/or retain employees, particularly those
who are low and moderate income.
Background:Housing and Community Development (HCD) has established, a
micro-grant program for small businesses, known as Seeds for
life as part of HCD’s full Economic Development Program. The
program is designed to stimulate economic growth and create or
expand employment opportunities that will improve the
economic conditions of residents in the local community. This
program is funded through entitlement allocation dollars from
the United States Department of Housing and Urban
Development (HUD) under the Community Development Block
Grant (CDBG). This round of Seeds for Life funding involves
allocations for (12) twelve business owners of the Seeds for Life
Program to assist them in sustaining and growing their business,
and benefits the community by creating economic stability. The
following Seeds for Life recipients are listed below. Each
recipient will receive a grant funding amount of $8,333.33.
1. Armanda Hemmingway (Southside Treats) 2. Sabrina
LaBord (Pass Me Knot Massage Therapy) 3. Quinton
Sowell- (Quint-Essential Designs) 4. Millicent West- (GWE
2019) 5. Tikita Bush- (Bodied By K) 6. Marcia Hudson-
(MC Hotdogs) 7. Michael Hudson- (Hudson Electric) 8.
Anaya Price- (Transportation on Time, LLC) 9. Brenda
Brown- (Patterson-Brown Associates) 10. Laborron Jackson
(Universal Carpet Cleaners) 11. Pamela Murdaugh (Diamond
Xpress) 12. Teddy Garrett- (T. Garrett Enterprises)
Cover Memo
Analysis:The approval of their agreements will allow the (12) twelve
business owners to be awarded Seeds for Life funding for the
advancement of their business.
Financial Impact:Augusta Housing and Community Development Department
receives annual allocations from CDBG which will fund the
activities specified above. Funding amount - $8,333.33 for each
recipient, totaling $99,999.96
Alternatives:Do not approve HCD’s Request.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide funding for (12)
twelve business owners from the Seeds for Life Program,
assisting them with sustainability and growth within their
business. Seeds for Life funding assistance will have a positive
effect by impacting the economic health of our local residents
through their ability to hire and/or retain employees, particularly
those who are low and moderate income.
Funds are
Available in the
Following
Accounts:
CDBG funds 221073211
REVIEWED AND APPROVED BY:
Cover Memo
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Page 1
AGREEMENT
Between
AUGUSTA, GEORGIA
Through
HOUSING AND COMMUNITY DEVELOPMENT
And
T. GARRETT ENTERPRISE, LLC
For
FISCAL YEAR 2019 SEEDS FOR LIFE PROGRAM-
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
FROM
UNITED STATE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
This Agreement is made and entered into this day of 2020, by and between Augusta, Georgia, by
and through the Augusta-Richmond County Commission, as the Implementer of the Community
Development Block Grant Program (hereinafter referred to as “Grantee”), and T. GARRETT
ENTERPRISE, LLC (hereinafter referred to as the “Sub-recipient”).
WHEREAS, the Grantee has applied for and received funds from the United States Government under
Title I of the Housing and Community Development Act of 1974, as amended (HCD Act), Public Law
93-383; and WHEREAS, the Grantee wishes to engage the Sub-recipient to assist the Grantee in utilizing
such funds;
NOW, THEREFORE, it is agreed between the parties hereto as follows:
ARTICLE I. DEFINITIONS AND IDENTIFICATIONS
Unless the context otherwise requires, the capitalized terms used herein and not otherwise defined shall
have the meaning assigned to them in this Article I.
Community Development Block Grant (CDBG) Program or “Program”
The term “Community Development Block Grant (CDBG) Program”, or “Program” shall mean that
program administered by the Housing and Community Development Department of the City and funded
by a Community Development Block Grant applied for by the City and awarded by HUD as authorized
pursuant to Title I of the Housing and Community Development Act of 1974, Public Law 93-383, as
amended.
Department
The term “Department” shall mean the Housing and Community Development Department of the City.
Grantee
The term “City” shall mean Augusta, Georgia.
HUD
The term “HUD” shall mean the U. S. Department of Housing and Urban Development.
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Page 2
Project
The term “Project” shall mean the project of projects set forth in Article III hereto entitled “Scope of
Services and Timetable.”
Low and Moderate Income Household
The term “Low and Moderate Income Household” shall mean a household having an income equal to or
less that the Section 8 low income limit established by HUD.
Low and Moderate Income Person
The term “Low and Moderate Income Person” shall mean a member of a family having an income equal
to or less than the Section 8 low income limit established by HUD (80% of Area Median Income).
Unrelated individuals will be considered as one-person families for this purpose.
Household
Household means all the persons who occupy a housing unit. The occupants may be a single family, one
person living alone, two or more families living together, or any other related or unrelated person who
share living arrangements.
ARTICLE II: PREAMBLE
In order to establish the background, context and frame of reference for this Agreement and to manifest
the objectives and the intentions of the respective parties herein, the following statements, representations
and explanations are set forth. Such statements, representations and explanations shall be accepted as
predicates for the undertakings and commitments included within the provisions, which follow, and may
be relied upon by the parties’ essential elements of the mutual considerations upon which this Agreement
is based.
A. Title I of the Housing and Community Development Act of 1974, P. L. 93-383 (hereinafter the
“Act”) consolidated several existing programs for community development into a single program
of Community Development Block Grants (hereinafter “CDBG”) for the purpose of allowing local
discretion for the determination of needs and priorities of community development. The citizens
of Augusta through citizen participation workshops, the Mayor and Commission determined the
needs and priorities of community development in the City.
B. Pursuant to HUD regulations at 24 CFR 570.200 (a), certain projects were included in City’s
CDBG submission to HUD, referred to as the Annual Plan. The city determined that the projects
included in the Annual Plan each addressed one or more of the following three national objectives:
1. Activities benefiting low and moderate income persons;
2. Activities which aid in the prevention or elimination of slum and/or blight; and/or,
3. Activities designed to meet community development needs having a particular urgency.
The City has determined that the Project is a CDBG eligible activity as it addresses one or more of these
objectives.
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Page 3
C. Under the Rules and Regulations of HUD, the City is administrator for the Program, and is
mandated to comply with various states, rules and regulations of the United States, as they pertain
to the allocation and expenditure of funds as well as protecting the interest of certain classes of
individuals who reside in the City of Augusta.
D. The Grantee is desirous of disbursing the funds to the Sub-recipient for use in the Project.
However, as administrator for the Program, the Grantee desires to obtain the assurance from the
Sub-recipient that it will comply with all applicable statutes, rules and regulations of the United
States, the State of Georgia, and/or the City relating to the Project and the Program, as a condition
precedent to the release of such funds to the Sub-recipient.
ARTICLE III: PROJECT
The Grantee agrees to make available, through one lump sum draw down, to the Sub-recipient an amount
not to exceed Eight Thousand Three Hundred and Thirty-Three Dollars and 33/100 ($8,333.33)
(hereinafter the “Grant”) to implement the following activities(s) through the following scope of services:
T. GARRETT ENTERPRISE, LLC
This grant funding will directly assist T. GARRETT ENTERPRISE with the EIGHT
THOUSAND THREE HUNDRED AND THIRTY-THREE DOLLARS AND 33/100
($8,333.33).
T. Garrett Enterprise, LLC was founded on April 1, 2014. The objective of the business focuses
on improving the outdoor aesthetics of homes and businesses within Martinez, Ga. and other
surrounding areas. Services provided include, but are not limited to, pressure washing,
landscaping, and lawn care maintenance.
In addition to the scope of services, T. GARRETT ENTERPRISE, LLC will create one (1) FTE
permanent job or two (2) PT jobs in order to comply with the necessary national objective of job creation
(24 CFR §570.208(a)(4)). T. GARRETT ENTERPRISE, LLC agrees to be monitored on site annually
and provide quarterly financial and employment reports that will assist the grantee in ensuring that the
created jobs are held by low to moderate-income employees. In addition, the sub-recipient will provide
the attached report monthly to ensure compliance.
A. Budget
Line Item Amount
Provision of Assistance $8,333.33
This funding shall carry a one (1) year review period, beginning upon the execution of this contract by all
parties. Based on the 1-year review period, this grant will be reviewed effective October 1, 2021, or the
latest signature date on the agreement.
Sub recipient agrees to provide reporting information and supporting documentation to show the Creation
or Retention of 1 Full-Time Equivalent (FTE) position for an employee that meet’s HUD’s definition of
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Page 4
low to moderate income, based on household size. This reporting requirement shall be in effect in two
stages, as follows:
1. Within 30 days of receiving fully executed Agreement from Grantee; and
2. Upon the 1-Year anniversary of the receipt of funding assistance.
Failure to provide reporting information and supporting documentation as requested by the Grantee shall
result in the sub recipient being in violation of the terms of this agreement. Grantee reserves the right to
forward the sub recipient’s Agreement to the Augusta, Georgia Legal
Any amendments to these terms must be in writing and approved by the Grantee’s Director of Housing
and Community Development and the Augusta, Georgia Commission.
ARTICLE IV: NOTICES
Sub-recipient and the Grantee agree that all notices required by this Agreement shall be in writing and
delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other
electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or
sending. All notices and other written communications under this Agreement shall be addressed to the
individuals in the capacities indicated below, unless otherwise modified by subsequent written notice.
Communication and details concerning this Agreement shall be directed to the following Agreement
representatives:
If to City of Augusta: City of Augusta, Georgia
Attention: Hardie Davis, Jr.
Mayor
535 Telfair Street
Augusta, GA 30901
With copy to: City of Augusta, Georgia
Attention: Hawthorne E. Welcher, Jr., Director
Housing and Community Development
510 Fenwick Street
Augusta, GA 30901
If to Sub Recipients:
Teddy Garrett
T. Garrett Enterprise, LLC
4635 Millhaven Rd.
Augusta, GA. 30907
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Page 5
ARTICLE V: GENERAL CONDITIONS
A. General Compliance
The Sub-recipient agrees to comply with the requirements of Title 24 of the Code of Federal
Regulations, Part 570 [the U. S. Housing and Urban Development regulations concerning
Community Development Block Grants (CDBG)] including subpart K of these regulations, except
that (1) the Sub-recipient does not assume the Grantee’s environmental responsibilities and (2) the
Sub-recipient does not assume the Grantee’s responsibility for initiating the review process. The
Sub-recipient also agrees to comply with all other applicable Federal state and local laws,
regulations, and policies governing the funds provided under this Agreement. The Sub-recipient
further agrees to utilize funds available under this Agreement to supplement rather than supplant
funds otherwise available.
B. Independent Contractor
Nothing in this Agreement is intended to, or shall be construed in any manner, as creating or
establishing the relationship of employer/employee between the parties. The Sub-recipient shall
at all times remain an “Independent Contractor” with respect to the services to be performed under
this Agreement. The Grantee shall be exempt from payment of all Unemployment Compensation,
FICA, retirement, life and/or medical insurance and Workers’ Compensation Insurance, as the
Sub-recipient is an Independent Contractor.
C. Hold Harmless
The Sub-recipient shall hold harmless, defend and indemnify the Grantee from any and all claims,
actions, suits, charges and judgments whatsoever that arise out of the Sub-recipient’s performance
or nonperformance of the services or subject matter called for in this Agreement.
D. Workers’ Compensation
The Sub-recipient shall provide Workers’ Compensation Insurance coverage for all of its
employees involved in the performance of this Agreement, if applicable.
E. Insurance and Bonding
The Sub-recipient shall carry sufficient insurance coverage to protect Contract assets from loss
due to theft, fraud and/or undue physical damage, and as a minimum shall purchase a blanket
fidelity bond covering all employees in an amount equal to cash reimbursements/advances from
the Grantee.
F. Grantee’s Recognition
The Sub-recipient shall insure recognition of the role of the Grantee in providing services through
this Agreement. All activities, facilities and items utilized pursuant to this Agreement (i.e.
equipment, supplies, printed materials, website development, etc.) shall be prominently labeled as
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Page 6
to the funding source (City of Augusta / HUD-CDBG Funds). In addition, the Sub-recipient will
include a reference to the support provided herein in all publications made possible with funds
made available under this Agreement.
G. Amendments
1. The Grantee or Sub-recipient may amend this Agreement at any time provided that such
amendments make specific reference to this Agreement, and are executed in writing, signed
by a duly authorized representative of each organization, and approved by the Grantee’s
governing body. Such amendments shall not invalidate this Agreement, nor relieve or release
the Grantee or Sub-recipient from its obligations under this Agreement.
2. It is further understood that the Grantee is responsible to HUD for the administration of funds
and may consider and act upon reprogramming recommendations as proposed by its Sub-
recipient. In the event that the Grantee approves any modification, amendment, or alteration
to the funding allocation, the Sub-recipient shall be notified pursuant to Article V and such
notification shall constitute an official amendment to this Agreement.
3. It is further agreed that the Sub-recipient will submit to the Grantee within thirty (30) days of
the execution of this agreement a complete financial accounting of all its eligible expenses to
be paid under this agreement.
4. The Department’s Director shall be authorized to approve line item changes to the Sub-
recipient’s budget as long as such changes do not increase in the grant amount set forth in the
“Budget,” and remain classified to expenses eligible under the CDBG Program.
5. The Grantee may, in its discretion, amend this Agreement to conform with Federal, state or
local governmental guidelines, policies and available funding amounts, or for other reasons. If
such amendments result in a change in the funding, the scope of services, or schedule of the
activities to be undertaken as part of this Agreement, such modifications will be incorporated
only by written amendment signed by both the Grantee and Sub-recipient.
6. It is further understood that the Sub-recipient shall be allowed only one amendment to this
agreement. No amendment will be granted to extend the agreement beyond the established
end of grant period.
H. Suspension or Termination
1. In accordance with 24 CFR 85.43, the Grantee may suspend or terminate this Agreement if the
Sub-recipient materially fails to comply with any terms of this Agreement, which include, but
are not limited to the following:
a) Failure to comply with any of the rules, regulations or provisions referred to herein, or such
statues, regulations, executive orders, and HUD guidelines, policies or directives as may
become applicable at any time;
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Page 7
b) Failure, for any reason, of the Sub-recipient to fulfill in a timely and proper manner its
obligations under this Agreement;
c) Ineffective or improper use of funds provided under this Agreement; or
d) Submission by the Sub-recipient to the Grantee reports that are incorrect or incomplete in
any material respect.
e) In accordance with 24 CFR 85.44, this Agreement may also be terminated for convenience
by either the Grantee or the Sub-recipient, in whole or in part, by setting forth the reasons
for such termination, the effective date, and, in the case of partial termination, the portion
to be terminated. However, if in the case of a partial termination, the Grantee determines
that the remaining portion of the award will not accomplish the purpose for which the
award was made, the Grantee may terminate the award in its entirety.
ARTICLE VI: ADMINISTRATIVE REQUIREMENTS
A. Financial Management
1. Accounting Standards
The Sub-recipient agrees to comply with 24 CFR 84.21-28 and agrees to adhere to the
accounting principles and procedures required therein, utilize adequate internal controls,
and maintain necessary source documentation for all costs incurred.
2. Cost Principles
The Sub-recipient shall administer its program in conformance with OMB Super Circulars
2 CFR 200, specifically A-122, “Cost Principles for Non-Profit Organizations,” or A-21,
“Cost Principles for Educational Institutions,” if applicable. These principles shall be
applied for all costs incurred whether charged on a direct or indirect basis.
a) Sub-recipient gives the Grantee, HUD, and the Comptroller General, through any
authorized representatives, access to and the right to examine all records, books, papers,
or documents relating to the Project.
b) Sub-recipient agrees to maintain books, records, and documents in accordance with
general accepted accounting procedures and practices that sufficiently and properly
reflects all expenditures of Grant funds provided by the Grantee under this Agreement
c) All Grant funds disbursed through a Community Development Block Grant shall be
used only for eligible activities specifically outlined in this Agreement. The Sub-
recipient shall comply with any conditions and timetables set forth in this Agreement.
In the event the Sub-recipient does not comply with the conditions and timetables, or
if the Sub-recipient ceases to exist or provide the services for which the Grant was
made, the Sub-recipient will not carry out another CDBG eligible project, the Sub-
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
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recipient shall be in default. In the event of default, the Grantee may exercise any rights
or remedies provided in this Agreement.
B. Documentation and Recordkeeping
1. Records to be Maintained
The Sub-recipient shall maintain all records required by the Federal regulations specified
in 24 CFR 570.506, which are pertinent to the activities to be funded under this Agreement.
As applicable to the project, such records shall include, but not be limited to:
a) Records providing a full description of each activity undertaken;
b) Records demonstrating that each activity undertaken meets one of the National
Objectives of the CDBG program:
c) Records required to determine the eligibility of activities;
d) Records required to document the acquisition, improvement, use or disposition of real
property acquired or improved with CDBG assistance;
e) Records documenting compliance with the fair housing and equal opportunity
components of the CDBG program;
f) Financial records as required by 24 CFR 570.502 and 24 CFR 84.21-28; and other
records necessary to document compliance with Subpart K of 24 CFR Part 570.
2. Retention
The Sub-recipient shall retain all financial records, supporting documents, statistical
records, and all other records pertinent to the Agreement for a period of five (5) years. The
retention period begins on the date of the submission of the Grantee’s annual performance
and evaluation report to HUD in which the activities assisted under the Agreement are
reported on for the final time. Notwithstanding the above, if there is litigation, claims,
audits, negotiations or other actions that involve any of the records cited that have started
before the expiration of the five-year period, then such records must be retained until
completion of the actions and resolution of all issues, or the expiration of the five-year
period, whichever occurs later.
3. Employment Data
The Sub-recipient shall maintain employment data demonstrating employee eligibility for
services provided in creating or retaining employment opportunities for low and moderate-
income citizens of Augusta, Georgia. Such data shall include, but not be limited to,
employee name, address, income level or other basis for determining eligibility, and
description of period of employment. Such information shall be made available to Grantee
monitors or their designees for review upon request during the term of this Agreement.
4. Disclosure
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
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The Sub-recipient understands that client information collected under this Agreement is
private and the use or disclosure of such information, when not directly connected with the
administration of the Grantee’s or Sub-recipient’s responsibilities with respect to services
provided under this Agreement, is prohibited by unless written consent is obtained from
such persons receiving service and, in the case of a minor, that of a responsible
parent/guardian.
5. Close-outs
The Sub-recipient’s obligation to the Grantee shall not end until all closeout requirements
are completed. Activities during this closeout period shall include, but are not limited to:
making final payments and disposing of program assets. Notwithstanding the foregoing,
the terms of this Agreement shall remain in effect during any period that the Sub-recipient
has control over CDBG funds, including program income.
Any Grant funds remaining at the end of the Agreement period shall be returned to the
Grantee, and the Grantee may in its discretion reprogram the funds to another CDBG
eligible project.
6. Audits and Inspections
All Sub-recipient records with respect to any matters covered by this Agreement shall be
made available to the Grantee, HUD, and the Comptroller General of the United States or
any of their authorized representatives, at any time during normal business hours, as often
as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant
data. Any deficiencies noted in audit reports must be fully cleared by the Sub-recipient
within 30 days after receipt by the Sub-recipient. Failure of the Sub-recipient to comply
with the above audit requirements will constitute a violation of this Agreement and may
result in the withholding of future payments. The Sub-recipient hereby agrees to have an
annual agency audit conducted in accordance with current Grantee policy concerning Sub-
recipient audits and OMB Circular A-133, if applicable. If Sub-recipient does not expend
$500,000 in Federal funds within the fiscal year, then a financial statement audit shall be
submitted to Grantee.
C. Reporting and Payment Procedures
The Sub-recipient shall provide reports and financial statements on a quarterly basis as stipulated
in Exhibit A of this document.
The grant amount will be funded once all paperwork has been signed, fully executed, and recorded
with the necessary entities. This includes but is not limited to this agreement, the Job Creation /
Retention Report, and completion of the required Technical Assistance course completion
certificate provided by the sub recipient.
One lump sum draw down will be provided to the applicant to satisfy the grant.
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
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D. Use and Reversion of Assets
The use and disposition of real property and equipment under this Agreement shall be in
compliance with the requirements of 24 CFR Part 84 and 24 CFR 570.502, 570.503, and
570.504, as applicable, which include but are not limited to the following:
1. The Sub-recipient shall transfer to the Grantee any CDBG funds on hand and any accounts
receivable attributable to the use of funds under this Agreement at the time of expiration,
cancellation or termination.
2. Real property under the Sub-recipient’s control that was acquired or improved, in whole or
in part, with funds under this Agreement in excess of $25,000 shall be used to meet one of
the CDBG National Objectives pursuant to 24 CFR 570.208 until five (5) years after
expiration of this Agreement or such longer period of time as the Grantee deems
appropriate.
3. If the Sub-recipient fails to use CDBG-assisted real property in a manner that meets a
CDBG National Objective for the prescribed period of time, the Sub-recipient shall pay the
Grantee an amount equal to the current fair market value of the property less any portion
of the value attributable to expenditures of non-CDBG funds for acquisition of or
improvement to the property. Such payment shall constitute program income to the
Grantee. The Sub-recipient may retain real property acquired or improved under this
Agreement after the expiration of the five-year period or such longer period of time as the
Grantee deems appropriate.
4. In all cases in which equipment acquired, in whole or in part, with funds under this
Agreement is sold, the proceeds shall be program income (prorated to reflect the extent to
that funds received under this Agreement were used to acquire the equipment). Equipment
not needed by the Sub-recipient for activities under this Agreement shall be:
a) Transferred to the Grantee for the CDBG program, or
b) Retained after compensating the Grantee for an amount equal to the current fair
market.
ARTICLE VII: PERSONNEL & PARTICIPANT CONDITIONS
A. Civil Rights
1. Compliance
a) The Sub-recipient agrees to comply with Title VI of the Civil Rights Act of 1964 as
amended, Title VII of the Civil Rights Act of 19968 as amended, Section 104(b) and
Section 109 of Title I of the Housing and Community Development Act of 1974 as
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
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amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities
Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and Executive
Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086.
b) In compliance with Executive Order 11246 and Section 3 of the 1968 Housing and Urban
Development Act regarding Equal Employment Opportunity, the Sub-recipient agrees and
understands that no person shall be discriminated against on the grounds of race, color,
national origin, age, familial status, handicap or sex. Further assurance is also given that
the Sub-recipient will immediately take any measures necessary to effectuate this policy.
Notice of the policy will be placed in plain sight at the Project location, for the benefit of
interested parties, and all subcontractors will be notified of the policy provisions.
2. Nondiscrimination
The Sub-recipient agrees to comply with the non-discrimination in employment and
contracting opportunities laws, regulations and executive orders referenced in 24 CFR
570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions
in Section 109 of the Housing and Community Development Act are still applicable.
3. Land Covenants
This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.
L. 88-352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of
land acquired, cleared or improved with assistance provided under this Agreement, the Sub-
recipient shall cause or require a covenant running with the land to be inserted in the deed or
lease for such transfer, prohibiting discrimination as herein defined, in the sale, lease or rental,
or in the use or occupancy of such land, or in any improvements erected or to be erected
thereon, providing that the Grantee and the United States are beneficiaries of and entitled to
enforce such covenants. The Sub-recipient, in undertaking its obligation to carry out the
program assisted hereunder, agrees to take such measures as are necessary to enforce such
covenant, and will not itself so discriminate.
4. Section 504
The Sub-recipient agrees to comply with all Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits
discrimination against the individuals with disabilities or handicaps in any Federally assisted
program. The Grantee shall provide the Sub-recipient with any guidelines necessary for
compliance with that portion of the regulations in force during the term of this Agreement.
B. President’s Executive Order 11246
1. Approved Plan
The Sub-recipient agrees that it shall be committed to carry out pursuant to the Grantee’s
specifications an Affirmative Action Program in keeping with the principles as provided in
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
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President’s Executive Order 11246 of September 24, 1966. The Grantee shall provide
Affirmative Action guidelines to the Sub-recipient to assist in the formulation of such program.
The Sub-recipient shall submit a plan for an Affirmative Action Program for approval prior to
the award of funds.
2. Access to Records
The Sub-recipient shall furnish and cause each of its own Sub-recipients or subcontractors to
furnish all information and reports required hereunder and will permit access to its books,
records and accounts by the Grantee, HUD or its agent, or other authorized Federal officials
for purposes of investigation to ascertain compliance with the rules, regulations and provisions
stated herein.
3. Notifications
The Sub-recipient will send to each labor union or representative of workers with which it has
a collective bargaining agreement or other agreement or understanding, a notice, to be provided
by the agency contracting officer, advising the labor union or worker’s representative of the
Sub-recipient’s commitments hereunder, and shall post copies of the notice in conspicuous
places available to employees and applicants for employment.
4. Subcontract Provisions
The Sub-recipient will include the provisions of Paragraphs VIII.A, Civil Rights, and B,
Affirmative Action, in every subcontract or purchase order, specifically or by reference, so that
such provisions will be binding upon each of its own Sub-recipients or subcontractors.
C. Employment Restrictions
1. Prohibited Activity
The Sub-recipient is prohibited from using funds provided herein or personnel employed in
the administration of the program for political activities, inherently religious activities, and
lobbying, political patronage and nepotism activities.
2. Labor Standards
The Sub-recipient agrees to comply with the requirements of the Secretary of Labor in
accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours and
Safety Standards Act (40 U.S.C. 327 et seq.) and all other applicable Federal state and local
laws and regulations pertaining to labor standards insofar as those acts apply to the
performance of this Agreement. The Sub-recipient agrees to comply with the Copeland Anti-
Kick Back Act (18 U.S.C. 8864 et seq.) and its implementing regulations of the U.S.
Department of Labor at 29 CFR Part 5. The Sub-recipient shall maintain documentation that
demonstrates compliance with hour and wage requirements of this part. Such documentation
shall be made available to the Grantee for review upon request.
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
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The Sub-recipient agrees that, except with respect to the rehabilitation or construction of
residential property containing less than eight (8) units, all Contractors engaged under contracts
in excess of $2,000.00 for construction, renovation or repair work financed in whole or in part
with assistance provided under this Agreement, shall comply with Federal requirements
adopted by the Grantee pertaining to such contracts and with applicable requirements of the
regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the
payment of wages and ratio of apprentices and trainees to journey workers, provided that, if
wage rates higher than those required under the regulations are imposed by state or local law,
nothing hereunder is intended to relieve the Sub-recipient of its obligation, if any, to require
payment of the higher wage. The Sub-recipient shall cause or require to be inserted in full, in
all such contracts subject to such regulations, provisions meeting the requirements of this
paragraph.
3. “Section 3” Clause
a) Compliance
Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as
implemented by the regulations set forth in 24 CFR 135, and all applicable rules and orders
issued hereunder prior to the execution of this Agreement, shall be a condition of the
Federal financial assistance provided under this Agreement and binding upon the Grantee,
the Sub-recipient and any of the Sub-recipient’s sub-recipients and subcontractors. Failure
to fulfill these requirements shall subject the Grantee, the Sub-recipient and any of the Sub-
recipient’s sub-recipients and subcontractors, their successors and assigns, to those
sanctions specified by the Agreement through which Federal assistance is provided. The
Sub-recipient certifies and agrees that no contractual or other disability exists that would
prevent compliance with these requirements.
The Sub-recipient further agrees to comply with these “Section 3” requirements and to
include the following language in all subcontracts executed under this Agreement.
“The work to be performed under this Agreement is a project assisted under a program
providing direct Federal financial assistance from HUD and is subject to the requirements
of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C.
1701). Section 3 requires that to the greatest extent feasible opportunities for training and
employment be given to low and very low income residents of the project area, and that
contracts for work in connection with the project be awarded to business concerns that
provide economic opportunities for low and very low income persons residing in the
metropolitan area in which the project is located.”
The Sub-recipient further agrees to ensure that opportunities for training and employment
arising in connection with a housing rehabilitation (including reduction and abatement of
lead-based paint hazards), housing construction, or other public construction project are
given to low and very low income persons residing within the metropolitan area in which
the CDBG-funded project is located; where feasible, priority should be given to low and
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
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very low income persons within the service area of the project or the neighborhood in
which the project is located, and to low and very low income participants in other HUD
programs and award contracts for work undertaken in connection with a housing
rehabilitation (including reduction and abatement of lead-based paint hazards), housing
construction, or other public construction project to business concerns that provide
economic opportunities for low and very low income persons residing within the
metropolitan area in which the CDBG-funded project is located; where feasible, priority
should be given to business concerns that provide economic opportunities to low and very
low income residents within the service area or the neighborhood in which the project is
located and to low and very low income participants in other HUD programs.
The Sub-recipient certifies and agrees that no contractual or other legal incapacity exists
that would prevent compliance with these requirements.
b) Notifications
The Sub-recipient agrees to send to each labor organization or representative of workers
with which it has a collective bargaining agreement or other agreement or understanding,
if any, a notice advising said labor organization or worker’s representative of its
commitments under this Section 3 clause and shall post copies of the notice in conspicuous
places available to employees and applicants for employment or training.
c) Subcontracts
The Sub-recipient will include this Section 3 clause in every subcontract and will take
appropriate action pursuant to the subcontract upon a finding that the subcontractor is in
violation of regulations issued by the grantor agency. The Sub-recipient will not
subcontract with any entity where it has notice of knowledge that the latter has been found
in violation of regulations under 24 CFR Part 135 and will not let any subcontract unless
the entity has first provided it with a preliminary statement of ability to comply with the
requirements of these regulations.
D. Conduct
1. Assignability
The Sub-recipient shall not assign or transfer any interest in this Agreement without the prior
written consent of the Grantee thereto; provided, however, that claims for money due or to
become due to the Sub-recipient from the Grantee under this Agreement may be assigned to a
bank, trust company, or other financial institution without such approval. Notice of any such
assignment or transfer shall be furnished promptly to the Grantee.
E. Hatch Act
The Sub-recipient agrees that no funds provided, nor personnel employed under this Agreement,
shall be in any way or to any extent engaged in the conduct of political activities in violation of
Chapter 15 of Title V of the U.S.C.
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
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F. Conflict of Interest
The Sub-recipient agrees to abide by the provisions of 24 CFR 84.42 and 570.611, which include
(but are not limited to) the following:
1. The Sub-recipient shall maintain a written code or standards of conduct that shall govern the
performance of its officers, employees or agents engaged in the award and administration of
Agreements supported by Federal funds.
2. No employee, officer or agent of the Sub-recipient shall participate in the selection, or in the
award, or administration of, an Agreement supported by Federal funds if a conflict of interest,
real or apparent, would be involved.
3. No covered persons who exercise or have exercised any functions or responsibilities with
respect to CDBG-assisted activities, or who are in a position to participate in a decision-making
process or gain inside information with regard to such activities, may obtain a financial interest
in any Agreement, or have a financial interest in any contract, subcontract or agreement with
respect to the CDBG-assisted activity, or with respect to the proceeds from the CDBG-assisted
activity, either for themselves or those with whom they have business or immediate family ties,
during their tenure or for a period of one (1) year thereafter. For purposes of this paragraph, a
“covered person” includes any person who is an employee, agent, consultant, officer, or elected
or appointed official of the Grantee, the Sub-recipient, or any designated public agency.
G. Lobbying
The Sub-recipient hereby certifies that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, grant, or cooperative agreement, it will complete
and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with
its instructions; and
3. It will require that the language of paragraph (d) of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts, sub-grants and Agreements
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Page 16
under grants, loans, and cooperative agreements) and that all Sub-recipients shall certify and
disclose accordingly.
4. Lobbying Certification
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by Section 1352, Title 31, U.S.C. Any
persons who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
H. Copyright
If this Agreement results in any copyrightable material or inventions, the Grantee and/or grantor
agency reserves the right to royalty-free, non-exclusive and irrevocable license to reproduce,
publish or otherwise use and to authorize others to use, the work or materials, for governmental
purposes only.
I. Religious Activities
The Sub-recipient agrees that funds provided under this Agreement will not be utilized for inherently
religious activities prohibited by 24 CFR 570.200 (j), such as worship, religious instruction, or
proselytization.
ARTICLE IX: SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected
thereby and all other parts of this Agreement shall nevertheless be in full force and effect.
ARTICLE X: SECTION HEADINGS AND SUBHEADINGS
The section headings and subheadings contained in this Agreement are included for convenience only and
shall not limit or otherwise affect the terms of this Agreement.
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
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ARTICLE XI: WAIVER
The Grantee’s failure to act with respect to a breach by the Sub-recipient does not waive its right to act
with respect to subsequent or similar breaches. The failure of the Grantee to exercise or enforce any right
or provision shall not constitute a waiver of such right or provision.
{Signatures begin on the next page}
ARTICLE XII: COUNTERPARTS
This Agreement is executed in two (2) counterparts – each of which shall be deemed an original and
together shall constitute one and the same Agreement with one counterpart being delivered to each party
hereto.
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
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IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above.
ATTEST: AUGUSTA, GEORGIA
(Grantee)
By: _____________________________ Date: __________________________
Hardie Davis, Jr.
As Its Mayor
By: ______________________________ Date: ___________________________
Hawthorne Welcher, Jr., Director
Housing & Community Development Department
Approved As To Form By: ______________________________ Date: __________________________
Augusta, GA Law Department
S E A L
_________________________________
Lena J. Bonner
Clerk of Commission
ATTEST: T. GARRETT ENTERPRISE, LLC
SUBRECIPIENT
By: ___________________________________ Date: __________________________
TEDDY GARRETT
SEAL
FY19 SEEDS FOR LIFE PROGRAM FUNDING Agreement COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
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EXHIBIT “A”
SUB-RECIPIENT ACKNOWLEDGEMENT
“Sub-recipient acknowledges that this contract and any changes to it by amendment, modification, change
order or other similar document may have required or may require the legislative authorization of the
Board of Commissioners and approval of the Mayor. Under Georgia law, Sub-recipient is deemed to
possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the
consequences of Sub-recipient's provision of goods or services to Augusta, Georgia under an unauthorized
contract, amendment, modification, change order or other similar document, including the possibility that
the Sub-recipient may be precluded from recovering payment for such unauthorized goods or services.
Accordingly, Sub-recipient agrees that if it provides goods or services to Augusta, Georgia under a
contract that has not received proper legislative authorization or if the Sub-recipient provides goods or
services to Augusta, Georgia in excess of the contractually authorized goods or services, as required by
Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized
goods or services provided by Sub-recipient. Sub-recipient assumes all risk of non-payment for the
provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment
or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however
characterized, including, without limitation, all remedies at law or equity." This acknowledgement shall
be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue
producing contracts
EXHIBIT “B”
E-VERIFY
All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical
performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A.
§ 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with
Augusta, Georgia has registered with and is participating in a federal work authorization program. All
contractors and subcontractors must provide their E-Verify number and must be in compliance with the
electronic verification of work authorized programs operated by the United States Department of
Homeland Security or any equivalent federal work authorization program operated by the United States
Department of Homeland Security to verify information of newly hired employees, pursuant to the
Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability
provisions and deadlines established in O.C.G.A. § 13-10-91 and shall continue to use the federal
authorization program throughout the contract term. All contractors shall further agree that, should it
employ or contract with any subcontractor(s) in connection with the physical performance of services
pursuant to its contract with Augusta, Georgia the contractor will secure from such subcontractor(s) each
subcontractor’s E-Verify number as evidence of verification of compliance with O.C.G.A. § 13-10-91 on
the subcontractor affidavit provided in Rule 300-10-01-.08 or a substantially similar form. All contractors
shall further agree to maintain records of such compliance and provide a copy of each such verification to
Augusta, Georgia at the time the subcontractor(s) is retained to perform such physical services
END OF AGREEMENT
Commission Meeting Agenda
10/6/2020 2:00 PM
HCD_LW/B Associate Real Estate Broker Solicitation Request
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to procure (3) three Associate
Real-Estate Brokers with an agreement for a period of one (1)
year (with two (2) annual renewal periods at the option of
Augusta, GA. An Associate Real-Estate Broker is an individual
licensed as a real-estate broker but works in the capacity as a
salesperson for another responsible broker that provides Real
Estate Sales and Marketing Services in the Laney Walker
Bethlehem area.
Background:The City of Augusta and the Augusta Housing and Community
Development (HCD) is leading an initiative called the Laney-
Walker/Bethlehem Neighborhood Revitalization Project. As a
part of this project, many new homes are being built in the
downtown area providing a new and innovative living
experience for people of all socioeconomic statutes. These
homes will provide housing for mixed income
families/individuals and will include both single and multi-
family homes. Some of the areas will include new retail space to
encourage economic development. The focus area is the
historic, Laney-Walker/Bethlehem area. This request involves
the approval of Housing and Community Development (HCD)
to solicit and procure (3) three Associate Real Estate Brokers
working in the capacity as a salesperson through the request of
an RFQ to select Associate Broker(s) affiliated with an
established Georgia licensed Broker Real Estate firm who has an
active Homes Division to market and sell these homes that are
built or renovated through the Laney Walker/Bethlehem
Neighborhood Revitalization Project. HCD's current Laney
Walker/ Bethlehem Real Estate Brokerage Agreement (c/o
Sherman & Hemstreet) expires on October 15, 2020, and we
believe this revision to how we solicit for services shall be in the
best interest and more advantageous for our community and all
others involved.
Cover Memo
Analysis:The approval of Housing and Community Development
Department (HCD) to solicit and procure 3 Associate Real
Estate Brokers will increase marketability, awareness and
hopefully sales for affordable and workforce single- family
homes in the Laney-Walker Bethlehem area.
Financial Impact:HCD’s Associate Broker RFQ will be funded by Bond funding.
Alternatives:Do not approve HCD’s Request.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to procure (3) three Associate
Real-Estate Brokers with an agreement for a period of one (1)
year (with two (2) annual renewal periods at the option of
Augusta, GA. An Associate Real-Estate Broker is an individual
licensed as a real-estate broker but works in the capacity as a
salesperson for another responsible broker that provides Real
Estate Sales and Marketing Services in the Laney Walker
Bethlehem area.
Funds are
Available in the
Following
Accounts:
Laney Walker Bond Funds - 298-07-7343-5212999
REVIEWED AND APPROVED BY:
Cover Memo
Augusta Housing and Community Development
2020 Associate Broker Real Estate Agreement Page 1
Professional Services Agreement
BETWEEN
Associate Broker
AND
Augusta, GA/Augusta Housing and Community Development Department
FOR
REAL ESTATE SALES SERVICES
This Agreement is made and entered into this ___ day of , 2020 by and between
Augusta, GA, (hereinafter referred to as “Client”), and “Associate Broker”.(hereinafter referred to as the
“LWB Development Partner”).
WITNESSETH
WHEREAS, the Client is undertaking certain activities related to the revitalization of certain
neighborhoods; and
WHEREAS, the Client desires to engage the LWB Development Partner for the purpose of providing Real
Estate Sales and Marketing services in support of the revitalization initiative in the Laney Walker and
Bethlehem neighborhoods; and
NOW, THEREFORE, the parties hereto do mutually agree as follows:
1. EMPLOYMENT OF CLIENT. Client agrees to engage the LWB Development Partner, and the LWB
Development Partner agrees to provide Client services which involve working with Client’s staff,
contractors, developers, funding sources and neighborhood-based organizations as part of
providing sales and marketing services for homes developed as part of the redevelopment of
Laney Walker and Bethlehem neighborhoods.
2. SCOPE OF SERVICES. The LWB Development Partner will provide the services (“Services” set
forth in Appendix A), attached hereto and incorporated herein by reference.
a. It is understood and agreed by the parties that the services of LWB Development
Partner do not include any of the following: the disbursement or account of funds
distributed by Client’s financial officer, legal advice, fiscal audits, or assistance with
activities not related to this project.
3. LIAISON. The Client’s designated liaison with the LWB Development Partner is “Associate
Broker”, with “Brokerage Firm.”
4. EFFECTIVE DATE AND TIME OF PERFORMANCE. This Contract takes effect on ____ day of
_________ , 2020. LWB Development Partner will sign this one-year
commitment, with two (2) optional annual renewal periods at the option of Augusta, GA. Client
may discontinue the contract after one year or at any time during the contract period with 30
day notice to LWB Development Partner. LWB Development Partner may discontinue contract
with 60 day notice to Client.
5. LWB Development Partner shall have Rights to Sell property developed as part of the Laney
Walker/Bethlehem Redevelopment Project funded by Laney Walker Bond Financing. However, a
listing exclusion will be granted for projects funded by Neighborhood Stabilization Program
Augusta Housing and Community Development
2020 Associate Broker Real Estate Agreement Page 2
funded property. In addition, exclusion may be granted to a builder/developer, authorized to
develop for sale property in the Laney Walker/Bethlehem Redevelopment area, for any
prospective purchaser. No exclusions will be granted after the builder/developer has received a
notice to proceed with construction.
6. COMPENSATION. For the satisfactory completion of the Services to be provided under this
Contract, the Client will pay the LWB Development Partner as follows:
· A fee of 6.0% of the gross sales price shall be paid as commission. This fee shall be all
inclusive of any co-brokerage fees or referral fees paid to outside brokerage firms with
associated agents.
· Each transaction is subject to a minimum fee of $1,000 in the event the 6% fee of a
transaction is less than $1,000.
7. INDEPENDENT CONTRACTOR. It is understood by the parties hereto that LWB Development
Partner is an approved independent contractor and as such, neither it nor its employees, if any,
are employees of the Client for purposes of tax, retirement system, or social security (FICA)
withholding. It is further understood that LWB Development Partner will maintain at its expense
for the duration of this Contract, coverage in a workers’ compensation plan for its principles and
employees for the services to be performed hereunder.
8. ELIGIBILTY. The LWB Development Partner certifies that the LWB Development Partner’s
Associate Broker and the firm’s principles are not debarred, suspended, voluntarily excluded, or
otherwise ineligible for participation in federally assisted contracts under Executive Order
12549; “Debarment and Suspension” [25 CFR 24.505].
9. CONFLICT OF INTEREST. The LWB Development Partner governs that it presently has no interest
and will not acquire any interest, direct or indirect, in the project that would conflict in any
manner or degree with the performance of its services hereunder. The LWB Development
Partner further covenants that, in performing this Contract, it will employ no person who has
any such interest. Associate Broker(s) assigned to the Laney Walker/Bethlehem Redevelopment
Project by LWB Development Partner shall not be permitted to list or co-sale any property in the
Laney Walker/Bethlehem Redevelopment Project area without the approval of the Augusta
Housing and Community Development Department.
10. ENTIRE AGREEMENT: MODIFICATION. This Contract contains the entire agreement between the
parties, and no statements, promises, or inducements made by either party, or agents of either
party, that are not contained in the written Contract, are valid or binding. No changes,
amendments or alterations shall be effective unless in writing and signed by both parties. The
LWB Development Partner specifically acknowledges that in entering into and executing this
agreement, LWB Development Partner relies solely upon the provisions contained in this
agreement and not others.
11. NON-ASSIGMENT OF AGREEMENT. Inasmuch as this agreement is intended to secure the
specialized services of the LWB Development Partner, LWB Development Partner may not assign
its rights, including the right to compensation, transfer, and delegate or subcontract any interest
herein without the prior written consent of Client. Any subcontractor or assignee will be bound
by all the terms and conditions of this contract.
Augusta Housing and Community Development
2020 Associate Broker Real Estate Agreement Page 3
12. ASSIGNMENT OF PERSONNEL. The LWB Development Partner shall not substitute any personnel
for those specifically named in its proposal unless personnel with substantially equal or better
qualifications and experience are provided and acceptable to the Client, as is evidence in
writing.
13. INDEMIFICATION. The LWB Development Partner waives any and all claims and recourse
against the Client, including the right of contribution for loss and damage to persons and
property arising from, growing out of, or in any way connected with or incidental to LWB
Development Partner’s performance of this contract. Further, the LWB Development Partner
will indemnify, hold harmless, and defend the Client against any and all claims, demands,
damages, costs, expenses, or liabilities arising out of the LWB Development Partner’s
performance of this Contract except for liability arising out of the concurrent or sole negligence
of the Client or its officers, agents, or employees. The LWB Development Partner shall also
indemnify the Client for any adverse determination made by the Internal Revenue Service or the
State Franchise Tax Board against the LWB Development Partner with respect to LWB
Development Partner’s “independent contractor” status that would establish a liability for
failure to make any social security of income tax withholding payments.
14. INSURANCE. The LWB Development Partner shall have and maintain in full force and effect for
the duration of this agreement, insurance insuring against claims for injuries to persons or
damages to property which may arise from or in connection with the performance of the work
by the LWB Development Partner, its agents, representatives, or employees.
15. BREACH OF CONTRACT. In the event of breach of Contract by the LWB Development Partner,
the Client may at its option engage the services of another LWB Development Partner to
complete the work and deduct the cost of performance under this agreement, and then the
affected party may pursue all legal remedies available for breach of agreement.
16. TERMINATION OF CONTRACT. This Contract may be terminated as follows:
a. Termination for cause:
i. If the Client determines that the LWB Development Partner has failed to comply
with the terms and conditions of the Agreement, it may terminate this
agreement in whole or in part any time before the date of completion. If the
LWB Development Partner fails to comply with any of the terms and conditions
of this agreement, the Client may give notice, in writing, to the LWB
Development Partner, of any or all deficiencies claimed. The notice will be
sufficient for all purposes if it describes the default in general terms. If all
defaults are not cured and corrected within a reasonable period to be specified
in the notice, the Client may, with no further notice, declare this agreement to
be terminated. The LWB Development Partner will thereafter be entitled to
receive payment for those services reasonably performed to the date of
termination less the amount of reasonable damage suffered by the Client by
reason of the LWB Development Partners failure to comply with this agreement.
ii. Notwithstanding the above, the LWB Development Partner is not relieved of
liability to the Client for damages sustained by the Client by virtue of any breach
of this agreement by the LWB Development Partner, and the Client may
withhold any payments to the LWB Development Partner for purposes of set-off
Augusta Housing and Community Development
2020 Associate Broker Real Estate Agreement Page 4
until such time as the exact amount of damages due the Client from the LWB
Development Partner is determined.
iii. The Client may terminate this contract should funding cease or be materially
decreased.
b. Termination without cause:
i. Augusta, GA may terminate this contract in part or in whole upon written notice
to the LWB Development Partner. The LWB Development Partner shall be paid
for any validated services under this Contract up to the time of termination.
17. DISPUTE RESOLUTION. The law of the State of Georgia shall govern the contract between the
Client and the LWB Development Partner with regard to its interpretation and performance, and
any other claims related to this agreement. All claims, disputes and other matters in question
between the Client and the LWB Development Partner arising out of or relating to the
Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County,
Georgia. The LWB Development Partner, by executing this agreement, specifically consents to
jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and
venue in the Superior Court of Richmond County, Georgia.
18. LEGAL FEES. In the event either party incurs legal expenses to enforce the terms and conditions
of this agreement, the prevailing party is entitled to recover reasonable attorney’s fees and
other costs and expenses, whether the same are incurred with or without suit.
19. PROHIBITION AGAINST CONTINGENT FEES. The LWB Development Partner warrants that no
person or selling agency has been employed or retained to solicit or secure this agreement upon
an agreement or understanding for a commission, percentage, brokerage, or contingent fee,
excepting bona fide employees or bona fide established commercial or selling agencies
maintained by the LWB Development Partner for the purpose of securing business and that the
LWB Development Partner has not received any non-City fee related to this agreement without
the prior written consent of the Client. For breach or violation of this warrant, Augusta, GA shall
have the right to annul this agreement without liability or at its discretion to deduct from the
Agreement price of consideration the full amount of such commission, percentage, brokerage or
contingent fee.
20. DOCUMENTS INCORPORATED BY REFERENCE. The Client’s Request for Qualifications for
property acquisition services for the Laney Walker and Bethlehem neighborhoods, submitted
“DATE” and all applicable federal and state statutes and regulations incorporated into this
Contract by this reference are binding upon the Client.
21. OWNERSHIP AND PUBLICATION OF MATERIALS. All reports, information, data, and other
materials prepared by the LWB Development Partner pursuant to this agreement are to be the
property of the Client, which has nonexclusive and unrestricted authority to release, publish or
otherwise use, in whole or in part, information relating thereto. Any reuse without written
verification or adaptation by the LWB Development Partner for the specific purpose intended
will be at the Owner’s sole risk and without liability or legal exposure to the Client. No material
produced in whole or in part under this agreement may be subject to copyright or patent in the
United Sates or in any other country without the prior written permission of the Client.
Augusta Housing and Community Development
2020 Associate Broker Real Estate Agreement Page 5
22. REPORTS AND INFORMATION. The LWB Development Partner will maintain accounts and
records, including personnel, property and financial records, which are adequate to identify and
account for all cost pertaining to this agreement; and such other records as may be deemed
necessary by the Client to assure proper account for the project funds, both federal and non-
federal shares. These records will be made available for audit purposes to the Client or its
authorized representative and will be retained by the Client for five (5) years after the expiration
of this agreement, unless permission to destroy them is granted by the Client.
23. The LWB Development Partner, at such times and in such forms as the Client may require, shall
furnish Client monthly progress reports.
All services performed hereunder shall be in accordance with all federal, state, and local laws,
ordinances, rules, and regulations.
Augusta Housing and Community Development
2020 Associate Broker Real Estate Agreement Page 6
NOTICES
All notices given pursuant to the agreement shall be mailed or delivered to the following addresses or
such other address as a party may designate in writing:
Notices to the City:
Office of the Administrator
Municipal Building
535 Telfair Street, Suite 910
Augusta, GA 30901
Notices to Client:
Director
Augusta Housing and Community Development Department
510 Fenwick Street
Augusta, GA 30901
Notices to LWB Development Partner:
“Associate Broker”
Address Here
{Signatories on next page}
Augusta Housing and Community Development
2020 Associate Broker Real Estate Agreement Page 7
COUNTERPARTS
This agreement is executed in two (2) counterparts- each of which shall be deemed an original and
together shall constitute one and the same agreement with one counterpart being delivered to each
party hereto.
IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above:
ATTEST: AUGUSTA, GEORGIA
(The City)
Approved as to form: _____________________________ Date: ____________________________
Augusta, Georgia Law Department
By: ___________________________________________ Date: _____________________________
Hardie Davis
As its Mayor
By: __________________________________________ Date: _____________________________
Jarvis R. Sims. as its Interim
As its Administrator
By: __________________________________________ Date: _____________________________
Hawthorne Welcher, Jr.
As its Director-Client
SEAL
_____________________________________
Lena Bonner
As its Clerk of Commission
ATTEST: Associate Broker
(LWB Development Partner)
Augusta Housing and Community Development
2020 Associate Broker Real Estate Agreement Page 8
By: __________________________________ Date: __________________ _________
As Its Owner
By: __________________________________ Date: __ _________________________
Plain Witness
APPENDIX A
No. Address Street Name Map &
Parcel # Size/ Acreage
1 1 ASH ST 059-4-147-01-0 0.07
2 3 ASH ST 059-4-147-00-0 0.07
3 22 ASH ST 059-4-083-00-0 0.14
4 29 ASH ST 059-4-036-00-0 0.11
5 907 BARNES ST 046-4-116-00-0 0.04
6 918 BOYD LN 059-2-763-00-0 0.07
7 922 BOYD LN 059-2-762-00-0 0.07
8 924 BOYD LN 059-2-761-00-0 0.15
9 930 BOYD LN 059-2-760-00-0 0.07
10 932 BOYD LN 059-2-759-00-0 0.07
11 936 BOYD LN 059-2-758-00-0 0.07
12 938 BOYD LN 059-2-757-00-0 0.07
13 945 BOYD LN 059-2-710-00-0 0.03
14 1428 BROWN ST 046-3-227-00-0 0.11
15 1438 BROWN ST 046-3-172-00-0 0.15
16 1464 BROWN ST 045-4-180-00-0 0.14
17 1465 BROWN ST 046-3-166-00-0 0.15
18 1467 BROWN ST 045-4-171-00-0 0.15
19 1469 BROWN ST 045-4-170-00-0 0.49
20 946 CEDAR ST 059-2-285-00-0 0.13
21 1101 CEDAR ST 059-2-179-03-0 0.1
22 1103 CEDAR ST 059-2-174-01-0 0.11
23 1109 CEDAR ST 059-2-182-00-0 0.08
24 1110 CEDAR ST 059-2-187-00-0 0.09
25 1111 CEDAR ST 059-2-183-00-0 0.08
26 1113 CEDAR ST 059-2-184-00-0 0.05
27 1115 CEDAR ST 059-2-185-00-0 0.05
Augusta Housing and Community Development
2020 Associate Broker Real Estate Agreement Page 9
28 1117 CEDAR ST 059-1-074-00-0 0.04
29 1102 COLUMBUS LN 059-1-544-00-0 0.2
30 1359 CONKLIN AVE 059-1-229-00-0 0.45
31 1403 CONKLIN AVE 059-1-248-00-0 0.14
32 1110 DAVIDSON LN 059-2-681-00-0 0.08
33 1123 DAVIDSON LN 059-1-555-00-0 0.08
34 907 DUGAS ST 046-4-354-00-0 0.05
35 1108 DUGAS ST 046-4-406-00-0 0.11
36 1576 1/2 DUNNS LN 058-2-248-00-0 0.12
37 1578 DUNNS LN 058-2-249-00-0 0.12
38 1594 DUNNS LN 058-2-257-00-0 0.27
39 1244/1246 ELEVENTH ST 059-2-038-00-0 0.23
40 1249 ELEVENTH ST 059-2-024-00-0 0.07
41 1252.5 ELEVENTH ST 059-2-041-00-0 0.01
42 1305 ELEVENTH ST 059-2-176-00-0 0.13
43 1312 ELEVENTH ST 059-2-203-00-0 0.14
44 1315 ELEVENTH ST 059-2-178-01-0 0.08
45 1327 ELEVENTH ST 059-2-193-00-0 0.11
46 1341 ELEVENTH ST 059-2-196-00-0 0.22
47 1352 ELEVENTH ST 059-2-534-00-0 0.05
48 1354 ELEVENTH ST 059-2-533-01-0 0.05
49 1356 ELEVENTH ST 059-2-533-00-0 0.05
50 1110/1112 FLORENCE ST 059-2-175-00-0 0.14
51 1120/1122 FLORENCE ST 059-2-174-00-0 0.01
52 1144 FLORENCE ST 059-1-068-00-0 0.08
53 1432 FOREST ST 059-1-421-00-0 0.11
54 1639 FOREST ST 059-3-132-00-0 0.04
55 901 GORDON ST 059-4-022-02-0 0.24
56 915 GORDON ST 059-4-022-00-0 0.23
57 918 GORDON ST 059-4-004-00-0 0.06
58 44 GREGG ST 059-3-479-00-0 0.07
59 1228 HOLLEY ST 046-3-193-00-0 0.12
60 1228.5 HOLLEY ST 046-3-194-00-0 0.04
61 1230 HOLLEY ST 046-3-195-00-0 0.17
62 1236 HOLLEY ST 046-3-196-00-0 0.17
63 960 HOPKINS ST 046-4-656-00-0 0.09
64 819 JAMES BROWN BLVD 046-4-118-00-0 0.12
65 1212 JAMES BROWN BLVD 059-2-356-00-0 0.11
66 1216 JAMES BROWN BLVD 059-2-355-00-0 0.08
67 1220 JAMES BROWN BLVD 059-2-354-00-0 0.03
Augusta Housing and Community Development
2020 Associate Broker Real Estate Agreement Page 10
68 1317 JAMES BROWN BLVD 059-2-266-00-0 0.09
69 1321 JAMES BROWN BLVD 059-2-267-00-0 0.09
70 1331 JAMES BROWN BLVD 059-2-302-00-0 0.07
71 848
LANEY WALKER
BLVD 059-2-321-00-0 0.12
72 850
LANEY WALKER
BLVD 059-2-320-00-0 0.15
73 865
LANEY WALKER
BLVD 059-2-104-00-0 0.07
74 1016
LANEY WALKER
BLVD 046-4-766-00-0 0.08
75 1426 LEE BEARD WAY 058-2-033-00-0 0.09
76 1518 MAPLE ST 059-4-137-00-0 0.05
77 1522 MAPLE ST 059-4-138-00-0 0.09
78 400 McQUEEN CT 059-4-218-00-0 0.12
79 405 McQUEEN CT 059-4-227-00-0 0.05
80 406 McQUEEN CT 059-4-219-00-0 0.09
81 410 McQUEEN CT 059-4-220-00-0 0.09
82 413 McQUEEN CT 059-4-225-00-0 0.12
83 414 McQUEEN CT 059-4-221-00-0 0.10
84 418 McQUEEN CT 059-4-222-00-0 0.10
85 419 McQUEEN CT 059-4-224-00-0 0.13
86 422 McQUEEN CT 059-4-223-00-0 0.12
87 426 McQUEEN CT 059-4-226-00-0 0.13
88 18 NICHOLAS ST 059-4-042-00-0 0.08
89 20 NICHOLAS ST 059-4-043-00-0 0.08
90 22 NICHOLAS ST 059-4-044-00-0 0.08
91 24 NICHOLAS ST 059-2-813-00-0 0.09
92 26 NICHOLAS ST 059-2-885-00-0 0.23
93 908 PARKS AVE 059-2-797-00-0 0.12
94 912 PARKS AVE 059-2-796-00-0 0.07
95 914 PARKS AVE 059-2-795-00-0 0.07
96 915 PARKS AVE 059-2-772-00-0 0.07
97 918 PARKS AVE 059-2-794-00-0 0.07
98 922 PARKS AVE 059-2-792-00-0 0.07
99 906 PERRY AVE 059-2-549-00-0 0.14
100 1109 PERRY AVE 059-1-082-00-0 0.16
101 1212 PERRY AVE 059-1-147-00-0 0.14
102 1213 PERRY AVE 059-1-049-00-0 0.14
103 1214 PERRY AVE 059-1-148-00-0 0.14
104 1215 PERRY AVE 059-1-048-00-0 0.14
105 1216 PERRY AVE 059-1-149-00-0 0.14
Augusta Housing and Community Development
2020 Associate Broker Real Estate Agreement Page 11
106 1218 PERRY AVE 059-1-150-00-0 0.14
107 1219 PERRY AVE 059-1-047-00-0 0.14
108 1222 PERRY AVE 059-1-152-00-0 0.14
109 1225 PERRY AVE 059-1-046-00-0 0.14
110 1233 PERRY AVE 059-1-044-00-0 0.14
111 1423 PICQUET AVE 059-2-679-00-0 0.04
112 1423.5 PICQUET AVE 059-2-678-00-0 0.08
113 1425 PICQUET AVE 059-2-680-00-0 0.04
114 1433 PICQUET AVE 059-2-686-00-0 0.05
115 1437 PICQUET AVE 059-2-687-00-0 0.04
116 1512 PICQUET AVE 059-2-802-00-0 0.1
117 1514 PICQUET AVE 059-2-803-00-0 0.09
118 1516 PICQUET AVE 059-2-804-00-0 0.09
119 1518 PICQUET AVE 059-4-001-00-0 0.09
120 1520 PICQUET AVE 059-4-002-00-0 0.09
121 1530 PICQUET AVE 059-4-005-00-0 0.14
122 1563 PICQUET AVE 059-3-363-00-0 0.09
123 1227 PINE ST 059-2-018-00-0 0.1
124 1242 PINE ST 059-2-022-00-0 0.1
125 901 ROBIN LANE 059-4-027-00-0 0.12
126 902 ROBIN LANE 059-4-026-00-0 0.2
127 903 ROBIN LANE 059-4-029-00-0 0.11
128 907 ROBIN LANE 059-2-799-00-0 0.11
129 909 ROBIN LANE 059-2-800-00-0 0.08
130 911 ROBIN LANE 059-2-801-00-0 0.1
131 811 SEVENTH ST 047-3-258-00-0 0.09
132 815 SEVENTH ST 047-3-257-00-0 0.13
133 821 SEVENTH ST 047-3-256-00-0 0.17
134 831 SPRUCE ST 059-2-349-00-0 0.13
135 839 SPRUCE ST 059-2-351-00-0 0.13
136 841 SPRUCE ST 059-2-352-00-0 0.21
137 847 SPRUCE ST 059-2-353-00-0 0.04
138 948 SPRUCE ST 059-2-229-00-0 0.24
139 1006 TENTH ST 046-4-321-00-0 0.11
140 1222 TENTH ST 059-2-227-00-0 0.11
141 1231 TENTH ST 059-2-055-00-0 0.04
142 1237 TENTH ST 059-2-052-00-0 0.04
143 1370 TENTH ST 059-2-575-00-0 0.07
144 1382 TENTH ST 059-2-572-00-0 0.09
145 1320 THIRTEENTH ST 059-1-126-00-0 0.22
Augusta Housing and Community Development
2020 Associate Broker Real Estate Agreement Page 12
146 913 TWELFTH ST 046-4-027-00-0 0.08
147 1224 TWELFTH ST 046-4-739-00-0 0.2
148 1228 TWELFTH ST 046-4-740-00-0 0.22
149 1241 TWELFTH ST 059-1-014-00-0 0.09
150 1243 TWELFTH ST 059-1-013-00-0 0.11
151 1245 TWELFTH ST 059-1-012-00-0 0.23
152 1249 TWELFTH ST 059-1-011-00-0 0.12
153 1251 TWELFTH ST 059-1-010-00-0 0.12
154 1257 TWELFTH ST 059-1-009-00-0 0.23
155 1307 TWELFTH ST 059-1-057-00-0 0.16
156 1342 TWELFTH ST 059-1-154-00-0 0.06
157 1344 TWELFTH ST 059-1-155-00-0 0.14
158 1350 TWELFTH ST 059-1-159-00-0 0.13
159 1410 TWIGGS ST 059-2-816-00-0 0.91
160 1420 TWIGGS ST 059-2-812-00-0 0.14
161 1439 TWIGGS ST 059-2-768-00-0 0.22
162 1505 TWIGGS ST 059-4-030-00-0 0.08
163 1508 TWIGGS ST 059-4-087-00-0 0.12
164 1511 TWIGGS ST 059-4-028-00-0 0.15
165 1512 TWIGGS ST 059-4-089-00-0 0.14
166 1518 TWIGGS ST 059-4-090-00-0 0.27
167 1519 TWIGGS ST 059-4-025-00-0 0.3
168 1523 TWIGGS ST 059-4-024-00-0 0.13
169 1527 TWIGGS ST 059-4-023-00-0 0.08
170 1528 TWIGGS ST 059-4-093-00-0 0.2
171 1533 TWIGGS ST 059-4-021-00-0 0.29
172 1534 TWIGGS ST 059-4-095-00-0 0.07
173 1536 TWIGGS ST 059-4-096-00-0 0.07
174 1546 TWIGGS ST 059-4-069-00-0 0.13
175 1556 TWIGGS ST 059-4-065-00-0 0.14
176 721 WEED ST 034-1-519-00-0 0.1
177 944
WRIGHTSBORO
RD 059-2-696-00-0 0.19
178 946
WRIGHTSBORO
RD 059-2-695-00-0 0.14
179 1104
WRIGHTSBORO
RD 059-2-670-00-0 0.15
180 1334
WRIGHTSBORO
RD 059-1-291-00-0 0.27
181 1340
WRIGHTSBORO
RD 059-1-293-00-0 0.17
Augusta Housing and Community Development
2020 Associate Broker Real Estate Agreement Page 13
182 1355
WRIGHTSBORO
RD 059-1-093-00-0 0.14
183 1357
WRIGHTSBORO
RD 059-1-092-00-0 0.14
184 1366
WRIGHTSBORO
RD 059-1-246-00-0 0.09
185 1374
WRIGHTSBORO
RD 059-1-250-00-0 0.12
186 1412
WRIGHTSBORO
RD 059-1-184-00-0 0.13
187 1415
WRIGHTSBORO
RD 046-3-217-00-0 0.15
188 1491
WRIGHTSBORO
RD 045-4-198-00-0 0.14
189 1495
WRIGHTSBORO
RD 045-4-200-00-0 0.04
190 1497
WRIGHTSBORO
RD 045-4-201-00-0 0.03
191 1499
WRIGHTSBORO
RD 045-4-201-01-0 0.04
Commission Meeting Agenda
10/6/2020 2:00 PM
Memorial Wall COVID-19
Department:
Department:
Caption:Motion to approve the erection of a Memorial Wall at River
Walk in honor of Augustans who lost their lives to COVID-19.
(Requested by Commissioner Bill Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
Personnel Board to resume meeting virtually.
Department:Human Resources
Department:Human Resources
Caption:Motion to approve allowing the Personnel Board to resume
meeting virtually.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
Accountability Court Vendor Contract
Department:Richmond County State Court
Department:Richmond County State Court
Caption:Motion to accept contract with Community Intervention
Resources to provide alcohol and/or drug abuse counseling for
participants in DUI and Veterans Court who are receiving
federal SAMHSA grant funds.
Background:State Court received a federal grant to provide treatment services
to DUI and Veterans Court participants.
Analysis:n/a
Financial Impact:No cost to County or State Court. 100% grant contract.
Alternatives:None
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
No cost to County or State Court. 100% grant funded.
220022641-5219999
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
Approve purchase of Tactical Body Armor for Richmond County Sheriff's Office
Department:Richmond County Sheriff's Office
Department:Richmond County Sheriff's Office
Caption:Motion to approve a request from the Richmond County
Sheriff's Office is to purchase twenty (20) sets of tactical
ballistic body armor for the RCSO tactical team.
Background:RCSO is in need of replacing the agency team body armor due
to expiration of the existing armors capability. The Procurement
Department solicited bids from qualified vendors (Bid item #20-
203) and after review the armor chosen is supplied by GT
Distributors Inc. for $64,300.00
Analysis:None
Financial Impact:RCSO will use Asset Forfeiture Funds to purchase the tactical
armor
Alternatives:None
Recommendation:Approve purchase of tactical armor for $64,300.00, from GT
Distributors Inc. for the RCSO tactical Team.
Funds are
Available in the
Following
Accounts:
Funds are available in #211-03-1310.
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
Jud C. Hickey Center obsolete laptops
Department:
Department:
Caption:Consider request for donation of city's obsolete laptops from Jud
C. Hickey Center. (Requested by Mayor Hardie Davis, Jr.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
2020-202t
Board of Directors
President
Brian Taylor
ls Vice-President
Georgia Perrotta
Secretory
Kim Trotter
Treasurer
Ben Braxton
Direclon
Perrin Adams
Jane Barton
Steve Baxter
Amy Bernstein
Brent Bull
Brenda Carroll
Kriston Chandler
Meg Duckworth
Alan Griffin
Chad Harpley
Dan Holloway
Cammie Jones
Chad Jordan
Lucy Ann Pollard Knapik
Janet French Mctkight
Kathryn Menger
Daniel Metzel
Fred Palmer
Heath Pcrry
Mary Anne Plunkett
Brian Prince
Therese Rhodes
Natalie Schweers
Scot Seabolt
Howell Thompson
Maxwell Vallotton
John West
Jan Wiggins
Marc Wilson lll
Advisors
Judy Avrett
Julie Badger
Laura Brinson
Mariam Brown
Dr. Andrea Cauthen
Tcc Gentry
Martha McCutcheon
Marshall Vann
JUD C. HtCXEy CENTEn
lor Alehelnrcr,s Care
September 9,2020
Mayor Hardie Davis, Jr.
535 Telfair St.
Suite 200
Augusta, GA 30901
Dear Mayor Davis,
I am writing to ask if you have any retired laptops that you could donate to the Jud
C. Hickey Center for Alzheimer's Care. I spoke with Tamkea Allen recently, and
she encouraged me to write a letter to you with the request.
we are asking for these laptops for participants in our Alzheimer's Day program.
Covid-19, has greatly impacted families facing Alzheimer's and related dementia.
since March of 2020, we've had to temporarily close the doors of our in-person
Day Center program. The isolation and broken routines that home confinement
have brought have made dementia worse for many. Without interaction, nutrition,
fitness, and cognitive stimulation, individuals are declining at a faster rate, which is
making it harder on families to provide care.
To combat the isolation and decline, we launched Mindgevity online, a brain
health and friendship community.o Monday - Thursday from 10:00 a.m. - 3:00 p.m.o Interactive and designed to be easy, fun, and engagingI One click anytime of the day to hop on and see your friends, leam about far
away places such as Japan, hear the music you loved from woodstock, play
games like Jeopardy and Dear Liz, and more.. All programming is conducted by our center stafr, and programming
schedules are available on our website. Our staff are already skilled in
facilitation, so they've transferred those skills to Mindgevity, with the goal
that each participant feels included, engaged, and fulfilled.. one caregiver said, o'l've seen a 500% turn around since my mom started
getting on the program."
Many of our participants do not have the technology needed to actively participate.
A zoom call can be difficult on a small phone or tablet, because it is diflicult to see
the others on the call or the presentation, and the tablet/phone usually must be held
in your hand.
1901_ Central Avenue, Augusta, GA 30904
Phone: 706.738.5039 Fax: 706.364.1288
www. iudchickevcenter.orq
501O (3) non-profit organization Tax tdf 58-7647777
2020-2021
Board of Directors
President
Brian Taylor
Ii Vice-President
Georgia Perrotta
Secretary
Kim Trotter
Treosurer
Ben Braxton
Directors
Perrin Adams
Jane Barton
Steve Baxter
Amy Bemstein
Brent Bull
Brenda Carroll
Kriston Chandler
Meg Duckworth
Alan Griffin
Chad Harpley
Dan Holloway
Cammie Jones
Chad Jordan
Lucy Ann Pollard Ituapik
Janet French McKnight
Kathryn Menger
Daniel Metzel
Fred Palmer
Hcath Perry
Mary Anne Plunkett
Brian Prince
Therese Rhodes
Natalie Schwecrs
Scot Seabolt
Howell Thompson
Maxwell Vallotton
John West
Jan Wiggins
Marc Wilson III
Advisorc
Judy Avreu
Julie Badger
Laura Brinson
Mariam Brown
Dr. Andrea Cauthen
Tee Gentry
Martha McCutcheon
Marshall Vann
s
CI(EYIUD C. Hr CENTEN
lor Alzhelmer's Care
A laptop is perfect because it comes with its own stand, camora, and
microphone. we would take any amount that you could donate, but around 20
would be wonderful if available.
Thank you so much for your consideration of our request.
Sincerely,
Wrt'*flf*A,h4-=
Jennifer Pennington
Executive Director
Brian Taylor
Board President
1901 Central Avenue, Augusta, GA 30904
Phone: 706.738.5039 Fax: 706.304.1288
www. i udch ickevcenter.oro
501O (3) non-profit organization Tax td# Sg-t641777
Commission Meeting Agenda
10/6/2020 2:00 PM
Pictometry 2020 Agreement
Department:Information Technology Department & Tax Assessor's Office
Department:Information Technology Department & Tax Assessor's Office
Caption:Motion to approve agreement with Pictometry International to
provide new 2020-2021 oblique imagery and related software
and product support.
Background:Augusta currently uses oblique imagery with our Geographic
Information System (GIS) maps. An oblique image is a digital
aerial photo that is registered to the earth’s surface, taken at an
angle in order to permit the viewing of a building (or property)
from 5 viewpoints: directly above, north, south, east, and west.
Oblique Imagery is useful in that it provides a 360-degree view
of a building from a 45-degree elevation. It can be used by the
Fire Department to explore the best way to attack a fire, the
Sheriff’s Office to determine how to surround a site in a hostage
situation or plan a raid, and by Planning and Zoning and the Tax
Assessor’s Office to review changes in a property or area over
time. The imagery from our previous flyovers has been used by
these departments and others for a variety of purposes.
Analysis:Pictometry was originally selected to provide oblique
orthophotography for Augusta in 2008. Pictometry subsequently
provided images for 2010, 2011, 2014, and again in 2017.
Pictometry proposes to “fly” the city to gather photography in
late 2020 and/or early 2021, with all photography being
delivered in early 2021 and then supported for the next two
years. In essence, this is simply an extension of an existing
agreement with the same company, for standardization, to
provide new products and services, updated for 2020. The
combination of the multiple years of imagery will provide the
Tax Assessor's Office with a valuable tool for determining
where appraiser resources can be deployed most effectively to
gather property information.
Financial Impact:
Cover Memo
The project cost for the 2020 flight is $282,120.50, which is
spread over the three-year contract period with three annual
payments of $94,040.17. This is a reduction of $34,558.42 from
the 2017 flight, which cost $316,678.92. Funding is available in
the Tax Assessor’s Office capital budget (272-01-5710).
Alternatives:N/A
Recommendation:Approve agreement with Pictometry International to provide
new 2020-2021 oblique imagery and related software and
product support.
Funds are
Available in the
Following
Accounts:
272-01-5710
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Page 1 of 20 City of Augusta, GA – C15534336 2020-09-21 DD-0002-20160318
AGREEMENT BETWEEN PICTOMETRY INTERNATIONAL CORP. (“PICTOMETRY”) AND
CITY OF AUGUSTA, GA (“CUSTOMER”)
1. This order form (“Order Form”), in combination with the contract components listed below: Section A: Product Descriptions, Prices and Payment Terms Section B: License Terms:
• Delivered Content Terms and Conditions of Use
• Online Services General Terms and Conditions
• Web Visualization Offering Terms and Conditions
• Software License Agreement
Section C: Non-Standard Terms and Conditions Exhibit A: Augusta GA Required Contract Clauses
(all of which, collectively, constitute this “Agreement”) set forth the entire understanding between Pictometry and Customer with
respect to the subject matter hereof and supersedes all prior representations, agreements and arrangements, whether oral or written, relating to the subject matter hereof. Any modifications to this Agreement must be made in writing and be signed by
duly authorized officers of each party. Any purchase order or similar document issued by Customer in connection with this Agreement is issued solely for Customer’s internal administrative purposes and the terms and conditions set forth on any such
purchase order shall be of no force or effect as between the parties.
2. In the event of any conflict among any contract components comprising this Agreement, order of precedence for resolving such conflict shall be, from highest (i.e., supersedes all others) to lowest (i.e., subordinate to all others): Exhibit A: Augusta GA
Required Contract Clauses; Non-Standard Terms and Conditions; Product Descriptions, Prices and Payment Terms; License Terms in order as listed above under the heading ‘Section B: License Terms’; and Order Form.
3. All notices under this Agreement shall be in writing and shall be sent to the following respective addresses:
CUSTOMER NOTICE ADDRESS PICTOMETRY NOTICE ADDRESS 535 Telfair Street Bldg 2000 25 Methodist Hill Drive
Augusta, GA 30904 Rochester, NY 14623 Attn: Michele Pearman, GIS Manager Attn: General Counsel Phone: (706) 821-2843 Fax: Phone: (585) 486-0093 Fax: (585) 486-0098
Either party may change their respective notice address by giving written notice of such change to the other party at the other party’s then-current notice address. Notices shall be given by any of the following methods: personal delivery; reputable express
courier providing written receipt; or postage-paid certified or registered United States mail, return receipt requested. Notice shall be deemed given when actually received or when delivery is refused.
4. This Agreement, including all licenses granted pursuant to it, shall be binding upon and inure to the benefit of the parties hereto, their successors and permitted assigns, but shall not be assignable by either party except that (i) Pictometry shall have the right to assign its right to receive Fees under this Agreement, provided no such assignment shall affect Pictometry's obligations hereunder,
and (ii) Pictometry shall have the right to assign all its rights under this Agreement to any person or entity, provided the assignee has assumed all of Pictometry's obligations under this Agreement.
5. IN NO EVENT SHALL EITHER PARTY BE LIABLE, UNDER ANY CAUSE OF ACTION OF ANY KIND ARISING OUT OF OR RELATED TO THIS AGREEMENT (INCLUDING UNDER THEORIES INVOLVING TORT, CONTRACT, NEGLIGENCE, STRICT LIABILITY, OR BREACH OF WARRANTY), FOR ANY LOST PROFITS OR FOR ANY
INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, OR OTHER SPECIAL DAMAGES SUFFERED BY THE OTHER PARTY OR OTHERS, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 6. With respect to any claims that Customer may have or assert against Pictometry on any matter relating to this Agreement, the total liability of Pictometry shall, in the aggregate, be limited to the aggregate amount received by Pictometry pursuant to this Agreement.
7. The waiver by either party of any default by the other shall not waive subsequent defaults of the same or different kind. 8. In the event that any of the provisions of this Agreement shall be held by a court or other tribunal of competent jurisdiction to be
Page 2 of 20 City of Augusta, GA – C15534336 2020-09-21 DD-0002-20160318
unenforceable, such provision will be enforced to the maximum extent permissible and the remaining portions of this Agreement shall remain in full force and effect. 9. Force Majeure. Except with respect to Customer’s payment obligations for services delivered, reports delivered or any ongoing subscription payment obligation, each Party will be excused from performance under this Agreement, will not be deemed to be in breach hereof, and will have no liability to the other Party whatsoever if either Party is prevented from performing any of its
obligations hereunder, in whole or in part, as a result of a Force Majeure Event. A “Force Majeure Event” means an event or occurrence beyond the control of the nonperforming party, such as an act of God or of the public enemy, embargo or other act of government in either its sovereign or contractual capacity, government regulation, travel ban or request, court order, civil disturbance, terrorism, war, quarantine restriction, epidemic, virus, fire, weather, flood, accident, strike, slowdown, delay in transportation, electrical power outage, interruption or degradation in electronic communications systems, inability to obtain necessary labor, materials or manufacturing facilities, and other similar events. In the event of any delay resulting from a Force
Majeure Event, any date of delivery hereunder will be extended for a period equal to the time lost because of the delay. 10. In consideration of, and subject to, payment by Customer of the Fees specified in Section A of this Agreement, Pictometry agrees to provide Customer with access to and use of the products specified in Section A of this Agreement, subject to the terms and
conditions set forth in this Agreement. Customer hereby agrees to pay the Fees specified in Section A of this Agreement in accordance with the stated payment terms and accepts and agrees to abide by the terms of this Agreement.
This Agreement shall become effective upon execution by duly authorized officers of Customer and Pictometry and receipt by Pictometry of such fully executed document, such date of receipt by Pictometry being the “Effective Date.” PARTIES: CUSTOMER PICTOMETRY CITY OF AUGUSTA, GA PICTOMETRY INTERNATIONAL CORP. (entity type) a Delaware corporation SIGNATURE: \s1\
SIGNATURE: \s4\
NAME: \n1\ NAME: \n4\ TITLE: \t1\ TITLE: \cs_4_title\ DATE: \d1\ EXECUTION DATE: \d4\
DATE OF RECEIPT (EFFECTIVE DATE):
Page 3 of 20 City of Augusta, GA – C15534336 2020-09-21 DD-0002-20160318
SECTION A PRODUCT DESCRIPTIONS, PRICES AND PAYMENT TERMS Pictometry International Corp. ORDER #
25 Methodist Hill Drive C15534336
Rochester, NY 14623
BILL TO SHIP TO
City of Augusta, GA City of Augusta, GA
Michele Pearman, GIS Manager Michele Pearman, GIS Manager 535 Telfair Street Bldg 2000 Augusta, GA 30904
535 Telfair Street Bldg 2000 Augusta, GA 30904
(706) 821-2843 (706) 821-2843
pearman@augustaga.gov pearman@augustaga.gov
CUSTOMER ID SALES REP FREQUENCY OF PROJECT
A116945 KLamo Triennial
FIRST PROJECT
QTY PRODUCT NAME PRODUCT DESCRIPTION LIST PRICE DISCOUNT PRICE (%) AMOUNT
325 AccuPLUS 3in - CUSTOMER DTM - Per Sector
Product includes: 3-inch GSD AccuPlus ortho mosaic tiles (GeoTIFF format), 3-inch GSD oblique frame images (4-way), 3-inch GSD orthogonal frame images, 3-inch GSD area-wide ortho mosaic (ECW format), 1-meter GSD ortho mosaic sector tiles and one area-wide 1-meter GSD mosaic (ECW format). Orthogonal GSD: 0.25 feet/pixel; Nominal Oblique GSD (all values +/-10%): Front Line: 0.24 feet/pixel, Middle Line: 0.28 feet/pixel, Back Line: 0.34 feet/pixel. Ortho-mosaic accuracy: 0.75 ft. RMSE (X or Y); 1.84 ft NSSDA 95%; meets or exceeds ASPRS Class 1 (1990) at 1"=100'; NMAS Class 1 at 1"=50'. Pricing discounted to reflect use of customer-provided DTM to support ortho-rectification (subject to Pictometry testing and validation). Refer to attached terms and conditions. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use
$645.00 $209,625.00
81,100 ChangeFinder - Change Detection; Digital Parcel File Provided
Existing building outlines from a specified older imagery source are updated and classified relative to the most-nadir single-frame orthogonal image in a specified, newer Pictometry imagery source. Pictometry delivers updated digital building outlines from the newer imagery source and their classification attributes in shapefile and geodatabase formats. Coverage includes only locations specified in a single, customer-provided digital parcel shapefile. Parcels in the specified locations must be generally contiguous. All Pictometry imagery to be used must be licensed or owned by the customer. Final invoiced amount will be adjusted for the actual quantity of records in the parcel file used for production. Use of older non-Pictometry-sourced building outline data requires acceptance in advance. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use
$0.35 $28,385.00
325 IMAGERY - COMMUNITY - 4-way (C5) (9in) - Per Sector
Product includes 9-inch GSD oblique frame images (4-way), 9-inch GSD orthogonal frame images, 1-meter GSD ortho mosaic sector tiles and one area-wide 1-meter GSD mosaic (ECW format). Orthogonal GSD: 0.75 feet/pixel; Nominal Oblique GSD (all values +/-10%): Front Line: 0.74 feet/pixel, Middle Line: 0.85 feet/pixel, Back Line: 1.00 feet/pixel. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use
$75.00 $24,375.00
2 FutureView Adv Training Full conference registration to advanced training designed to maximize deployment. Includes hotel room for up to three nights, event registration, and round-trip airfare up to $500. Customer will be provided with discount code to complete FutureView registration. (Air Travel Restrictions - 30 day advance purchase for airfare, per person round trip airfare at standard coach class rates
$2,499.00 $4,998.00
Page 4 of 20 City of Augusta, GA – C15534336 2020-09-21 DD-0002-20160318
through Pictometry's travel provider only.) Must be redeemed within three years of agreement execution date. Applicable Terms and Conditions: Order Form 3 Pictometry Connect - CA - 100 Pictometry Connect - CA - 100 (Custom Access) provides up to 100 concurrent authorized users the ability to login and access the Pictometry-hosted custom imagery libraries specified elsewhere in this Agreement via a web-based, server-based or desktop integration. The default deployment is through web-based Pictometry Connect. Term commences on date of activation. The quantity represents the number of years in the Connect term. Applicable Terms and Conditions: Online Services General Terms and Conditions;Software License Agreement
$3,300.00 $1,650.00 (50%) $4,950.00
325 Tiles - Standard (9in GSD; JPG format) Per Sector Available with corresponding 9" GSD imagery purchase. 9-inch GSD Mosaic Tiles in JPG Format. Tiles are provided "as is." Refer to Product Parameters for additional details. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use
$10.00 $3,250.00
3 CONNECT ImageService CA Connect Image Service - CA (Custom Access) provides access via a secure web mapping service to existing orthomosaics available within Customer’s Connect account. This service allows use by Customer each calendar month of a total number of image request transactions equal to the product resulting from multiplying (a) the number of concurrent users authorized to use the Connect Image Service pursuant to this Agreement, by (b) 1500 (such product being the “Monthly Image Request Limit”). To the extent use of the Connect Image Service pursuant to this Agreement results in a total number of image request transactions in excess of the Monthly Image Request Limit, Pictometry may review the usage with Customer, increase the price for Customer’s Connect Image Service with Customer’s consent or, in Pictometry’s discretion, suspend further access by Customer to the Connect Image Service. This offering is provided solely for internal use within Customer’s organization. Customer must maintain an active paid Pictometry Connect account in order to utilize the Connect Image Service. Applicable Terms and Conditions: Online Services General Terms and Conditions
$2,000.00 $1,000.00 (50%) $3,000.00
1 AccuPLUS Project Fee - CUSTOMER LIDAR AccuPLUS project fee for projects with customer-supplied DTM Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use
$2,500.00 $1,250.00 (50%) $1,250.00
3 Pictometry Connect View - CA Pictometry Connect View - CA (Custom Access) provides visualization-only access to the Pictometry-hosted custom imagery libraries specified elsewhere in this Agreement via a web application or server based integration. Requires a customer-provided web application or server based application. With respect to imagery available through this product to third parties or the Public, Pictometry reserves the right to reduce the resolution of the imagery available. Term commences on date of activation. The quantity represents the number of years in the Connect term. Applicable Terms and Conditions: Web Visualization Offering Terms and Conditions
$750.00 $375.00 (50%) $1,125.00
1 ChangeFinder - Project Fee This is a flat fee per project. One project set-up fee is required for each Change Detection, Change Detection and Building Outlines, or Building Outline line item in the order. Applicable Terms and Conditions: Order Form
$1,000.00 $1,000.00
325 Mosaic - Area Wide (9in GSD; MrSID format; individual) Per Sector
Available with purchase of corresponding tile product. New processing or re-processing to MrSID of individual tiles of 9-inch GSD imagery. Tiles are provided "as is." Refer to Product Parameters for additional details. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use
$0.50 $162.50
2 Media Drive Capacity 931G - Drive Model 1T - EXTPOWER
External USB 2.0 / eSATA Externally Powered. Delivery media prices include copying a complete image library onto media. Sub-warehousing sold separately. Applicable Terms and Conditions: Order Form
$199.00 $0.00 (100%) $0.00
Page 5 of 20 City of Augusta, GA – C15534336 2020-09-21 DD-0002-20160318
1 RapidAccess - Disaster Response Program RapidAccess - Disaster Response Program is an emergency response program offering flights after an emergency or disaster. Refer to the attached detailed description of the Disaster Response Program. Applicable Terms and Conditions: Order Form
$0.00 $0.00
2 FutureView Adv Training Full conference registration to advanced training designed to maximize deployment. Includes hotel room for up to three nights, event registration, and round-trip airfare up to $500. Customer will be provided with discount code to complete FutureView registration. (Air Travel Restrictions - 30 day advance purchase for airfare, per person round trip airfare at standard coach class rates through Pictometry's travel provider only.) Must be redeemed within three years of agreement execution date. Applicable Terms and Conditions: Order Form
$2,499.00 $0.00 (100%) $0.00 *
1 AccuPlus Imagery Bundle w/Three(3)Yrs of EFS Maint & Support
Includes digital copy of the Licensed Documentation for the License Software, two (2) End User Training Sessions, one (1) Advanced User Technical Training, one (1) Administration / IT Training Session, fifteen (15) hours of telephone support, one copy of Pictometry Electronic Field Study (EFS) software, latest version, on the storage media specified herein, and access to download updated versions of the EFS Licensed Software for a period of three years from the initial date of shipment of the EFS software, along with a copy of the updated documentation. Applicable Terms and Conditions: Software License Agreement
$0.00 $0.00
SUBTOTAL – FIRST PROJECT $282,120.50
Thank you for choosing Pictometry as your service provider. TOTAL $282,120.50
1Amount per product = ((1-Discount %) * Qty * List Price) * Two (2) FutureView Adv Training - previously paid under agreement dated December 20, 2017. FEES; PAYMENT TERMS All amounts due to Pictometry pursuant to this Agreement (“Fees”) are expressed in United States dollars and do not include any duties, taxes (including, without limitation, any sales, use, ad valorem or withholding, value added or other taxes) or handling fees, all of which are in addition to the amounts shown above and, to the extent applicable to purchases by Customer, shall be paid by Customer to Pictometry without reducing any amount owed to Pictometry unless documents satisfactory to Pictometry evidencing exemption from such taxes is provided to Pictometry prior to billing. To the extent any amounts properly invoiced pursuant to this Agreement are not paid within thirty (30) days following the invoice due date, such unpaid amounts shall accrue, and Customer shall pay, interest at the rate of 1.5% per month (or at the maximum rate allowed by law, if less). In addition, Customer shall pay Pictometry all costs Pictometry incurs in collecting past due amounts due under this Agreement including, but not limited to, attorneys' fees and court costs.
FIRST PROJECT Due at Signing $23,510.03 Due at Initial Shipment of Imagery $70,530.13 Due at First Anniversary of Shipment of Imagery $94,040.17 Due at Second Anniversary of Shipment of Imagery $94,040.17 Total Payments $282,120.50 PRODUCT PARAMETERS FIRST PROJECT ACCUPLUS IMAGERY Product: AccuPLUS 3in - CUSTOMER DTM - Per Sector Coverage Area Format: Shapefile Leaf: Leaf Off: Less than 30% leaf cover IMAGERY Product: IMAGERY - COMMUNITY - 4-way (C5) (9in) - Per Sector Leaf: Leaf Off: Less than 30% leaf cover CHANGEFINDER Product: ChangeFinder - Change Detection; Digital Parcel File Provided Data Source – Base: Pictometry Outlines Data Source Year – Base: 2018
Page 6 of 20 City of Augusta, GA – C15534336 2020-09-21 DD-0002-20160318
Data Source – Comparison: Pictometry Imagery Data Source Year – Comparison: 2021 Deck Identification: Marked with a Point Regional Status Report Requested: Modified Technical Specifications: Parameter Changes Prior to commencement of production, Customer may make changes to these product parameters by providing Pictometry with written authorization (email being acceptable). CONNECT Product: Pictometry Connect - CA - 100 Admin User Name: Michele Pearman Admin User Email: pearman@augustaga.gov Geofence: GA Richmond (Primary Geofence) Product: Pictometry Connect View - CA Admin User Name: Michele Pearman Admin User Email: pearman@augustaga.gov Geofence: GA Richmond (Primary Geofence) STANDARD ORTHO MOSAIC PRODUCTS Pictometry standard ortho mosaic products are produced through automated mosaicking processes that incorporate digital elevation data with individual Pictometry ortho frames to create large-area mosaics on an extremely cost-effective basis. Because these products are produced through automated processes, rather than more expensive manual review and hand-touched corrective processes, there may be inherent artifacts in some of the resulting mosaics. While Pictometry works to minimize such artifacts, the Pictometry standard ortho mosaic products are provided on an 'AS IS' basis with respect to visible cutlines along mosaic seams resulting from the following types of artifacts: i. Disconnects in non-elevated surfaces generally caused by inaccurate elevation data; ii. Disconnects in elevated surfaces (e.g., roadways, bridges, etc.) generally caused by elevated surfaces not being represented in the elevation data; iii. Building intersect and clipping generally caused by buildings not being represented in the elevation data; iv. Seasonal variations caused by images taken at different times during a season, or during different seasons; v. Ground illumination variations caused by images taken under different illumination (e.g., sunny, high overcast, morning light, afternoon light, etc.) within one flight day or during different flight days; vi. Single GSD color variations caused by illumination differences or multiple-aircraft/camera captures; vii. Mixed GSD color variations caused by adjacent areas being flown at different ground sample distances (GSDs); and viii. Water body color variations caused by multiple individual frames being used to create a mosaic across a body of water (e.g., lakes, ponds, rivers, etc.). Other Pictometry products may be available that are less prone to such artifacts than the Pictometry standard ortho mosaic products. RapidAccess—Disaster Response Program (“DRP”) Customer is eligible for DRP described below from the Effective Date through the second anniversary of the initial Project delivery. Following payment to Pictometry of amounts due with respect to each subsequent Project, Customer will be eligible for the then-current DRP for a period of two years from delivery of such subsequent Project. Customer must be in good-standing with Pictometry to maintain eligibility for DRP. A. Disaster Coverage Imagery at No Additional Charge – Pictometry will, upon request of Customer and at no additional charge, provide standard quality imagery of up to 200 square miles of affected areas (as determined by Pictometry) upon the occurrence of any of the following events during any period Customer is eligible for DRP: Hurricane: areas affected by hurricanes of Category 2 and higher. Tornado: areas affected by tornados rated EF4 and higher. Terrorist: areas affected by damage from terrorist attack. Earthquake: areas affected by damage to critical infrastructure resulting from earthquakes measured at 6.0 or higher on the Richter scale.
Tsunami: areas affected by damage to critical infrastructure resulting from tsunamis. B. Discounted Rate – Coverage for areas affected by the events set forth above exceeding 200 square miles will be, subject to Pictometry resource availability, offered to Customer at the then current DRP rates. Also, coverage for areas affected by hurricanes below Category II, tornadoes below EF4 or earthquakes rated below 6.0 on the Richter scale will be, subject to Pictometry resource availability, offered to Customer at the then current DRP rates. C. Online Services – Use of Pictometry Connect Explorer™ – Pictometry’s DRP includes the use of Connect Explorer for a term of ninety days from the date of delivery of the DRP imagery. Customer shall have access to the DRP imagery for as long as they maintain an active Connect account.
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SECTION B LICENSE TERMS PICTOMETRY DELIVERED CONTENT TERMS AND CONDITIONS OF USE These Pictometry Delivered Content Terms and Conditions of Use (the “Delivered Content Terms and Conditions”), in combination with the corresponding Agreement into which these terms are incorporated, collectively set forth the terms and conditions that govern use of Delivered Content (as hereinafter defined) for use within computing environments operated by parties other than Pictometry. As used in the Delivered Content Terms and Conditions the terms “you” and “your” in uppercase or lowercase shall mean the Customer that entered into the Agreement into which the Delivered Content Terms and Conditions are incorporated. 1. DEFINITIONS 1.1 “Authorized Subdivision” means, if you are a county or a non-state consortium of counties, any political unit or subdivision located totally or substantially within your boundaries that you authorize to have access to Delivered Content pursuant to the Delivered Content Terms and Conditions. 1.2 “Authorized System” means a workstation or server that meets each of the following criteria (i) it is owned or leased by you or an Authorized Subdivision, (ii) it is located within and only accessible from facilities that are owned or leased by you or an Authorized Subdivision, and (iii) it is under the control of and may only be used by you or Authorized Subdivisions. 1.3 “Authorized User” means any employee of you or Authorized Subdivisions that is authorized by you to have access to the Delivered Content through an Authorized System. 1.4 “Delivered Content” means the images, metadata, data layers, models, reports and other geographic or structural visualizations or embodiments included in, provided with, or derived from the information delivered to you by or on behalf of Pictometry pursuant to the Agreement. 1.5 “Project Participant” means any employee or contractor of persons or entities performing services for compensation for you or an Authorized Subdivision that has been identified by written notice to Pictometry prior to being granted access to Delivered Content and, unless Pictometry expressly waives such requirement for any individual, has entered into a written agreement with Pictometry authorizing such access. 2. GRANT OF RIGHTS; RESTRICTIONS ON USE; OWNERSHIP 2.1 Subject to the terms and conditions of the Agreement, you are granted nonexclusive, nontransferable, limited rights to: (a) install the Delivered Content on Authorized Systems; (b) permit access and use of the Delivered Content through Authorized Systems by: (i) Authorized Users for performance of public responsibilities of you or Authorized Subdivisions that are to be performed entirely within facilities of you or Authorized Subdivisions; (ii) Project Participants under the supervision of Authorized Users for performance of tasks or preparation of materials using only hard copies (or jpg copies) of Delivered Content solely for fulfilling public responsibilities of you or Authorized Subdivisions to be performed entirely within facilities of you or Authorized Subdivisions; and (iii) individual members of the public, but only through Authorized Users and solely for the purpose of making hard copies or jpg copies of images of individual properties or structures (but not bulk orders of multiple properties or structures) to the individual members of the public requesting them. 2.2 You may not reproduce, distribute or make derivative works based upon the Delivered Content in any medium, except as expressly permitted in the Delivered Content Terms and Conditions. 2.3 You may not offer any part of the Delivered Content for commercial resale or commercial redistribution in any medium. 2.4 You may not distribute or otherwise make available any Delivered Content to Google or its affiliates, either directly or indirectly. 2.5 You may not exploit the goodwill of Pictometry, including its trademarks, service marks, or logos, without the express written consent of Pictometry. 2.6 You may not remove, alter or obscure copyright notices or other notices contained in the Delivered Content. 2.7 All right, title, and interest (including all copyrights, trademarks and other intellectual property rights) in Delivered Content in all media belong to Pictometry or its third party suppliers. Neither you nor any users of the Delivered Content acquire any proprietary interest in the Delivered Content, or any copies thereof, except the limited use rights granted herein. 3. OBLIGATIONS OF CUSTOMER 3.1 Geographic Data. If available, you agree to provide to Pictometry geographic data in industry standard format (e.g., shape, DBF) including, but not limited to, digital elevation models, street centerline maps, tax parcel maps and centroids, which data, to the extent practicable, shall be incorporated into the Delivered Content. You agree that any of this data that is owned by you may be distributed and modified by Pictometry as part of its products and services, provided that at no time shall Pictometry claim ownership of that data. 3.2 Notification. You shall (a) notify Pictometry in writing of any claims or proceedings involving any of the Delivered Content within ten (10) days after you learn of the claim or proceeding, and (b) report promptly to Pictometry all claimed or suspected defects in Delivered Content. 3.3 Authorized User Compliance. You shall at all times be responsible for compliance by each Authorized User with the Delivered Content Terms and Conditions. 3.4 Authorized Subdivision Compliance. You shall at all times be responsible for compliance by each Authorized Subdivision with the Delivered Content Terms and Conditions. 3.5 Project Participants. Each notice to Pictometry identifying a potential Project Participant shall include a detailed description of the scope and nature of the Project Participants’ planned work and the intended use of the Delivered Content in such work. Pictometry retains the right to restrict or revoke access to Delivered Content by any Project Participant who does not comply with the terms of the Delivered Content Terms and Conditions. 4. LICENSE DURATION; EFFECT OF TERMINATION 4.1 Term. The license granted to you in the Delivered Content Terms and Conditions is perpetual, subject to Pictometry’s right to terminate the license in the event you do not pay in full the Fees specified elsewhere in the Agreement, the Agreement is terminated for any reason other than a breach of the Agreement by Pictometry, or as otherwise provided in the Agreement. 4.2 Effect of Termination. Upon termination of the license granted to you in the Delivered Content Terms and Conditions, you shall immediately cease all use of the Delivered Content, promptly purge all copies of the Delivered Content from all workstations and servers on which any of it may be stored or available at the time, and return hard drive/media containing Delivered Content to Pictometry. 5. TRADEMARKS; CONFIDENTIALITY 5.1 Use of Pictometry’s Marks. You agree not to attach any additional trademarks, trade names, logos or designations to any Delivered Content or to any copies
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of any Delivered Content without prior written approval from Pictometry. You may, however, include an appropriate government seal and your contact information so long as the seal and contact information in no way obscure or deface the Pictometry marks. You further agree that you will not use any Pictometry trademark, trade name, logo, or designation in connection with any product or service other than the Delivered Content. Your nonexclusive right to use Pictometry’s trademarks, trade name, logos, and designations are coterminous with the license granted to you in the Delivered Content Terms. 5.2 Confidentiality of Delivered Content. The Delivered Content consists of commercially valuable, proprietary products owned by Pictometry, the design and development of which reflect an investment of considerable time, effort, and money. The Delivered Content is treated by Pictometry as confidential and contains substantial trade secrets of Pictometry. You agree that you will not disclose, provide a copy of, or disseminate the Delivered Content (other than as expressly permitted in the Delivered Content Terms and Conditions) or any part thereof to any person in any manner or for any purpose inconsistent with the license granted to you in the Delivered Content Terms and Conditions. You agree to use your best efforts to assure that your personnel, and any others afforded access to the Delivered Content, protect the Delivered Content against unauthorized use, disclosure, copying, and dissemination, and that access to the Delivered Content and each part thereof will be strictly limited. 6. LIMITED WARRANTY; DISCLAIMER OF WARRANTIES 6.1 Limited Warranties; Exclusive Remedy. Pictometry warrants that the Delivered Content will contain true and usable copies of the designated imagery as of the date of capture. As the sole and exclusive remedy for any breach of the foregoing warranty, Pictometry shall use reasonable efforts to correct any deficiency that precludes use of the Delivered Content in the manner intended. 6.2 Disclaimer of Other Warranties. Except as provided in Section 6.1, above, THE DELIVERED CONTENT IS PROVIDED TO YOU "AS IS" AND “WITH ALL FAULTS.” PICTOMETRY MAKES NO OTHER WARRANTIES OR REPRESENTATIONS OF ANY KIND, EXPRESS, IMPLIED, OR STATUTORY. ALL IMPLIED WARRANTIES, INCLUDING BUT NOT LIMITED TO WARRANTIES OF PERFORMANCE, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND ACCURACY, ARE HEREBY DISCLAIMED AND EXCLUDED BY PICTOMETRY. 6.3 Limitation of Liability. With respect to any other claims that you may have or assert against Pictometry on any matter relating to the Delivered Content, the total liability of Pictometry shall, in the aggregate, be limited to the aggregate amount received by Pictometry in payment for Delivered Content during the immediately preceding twenty-four (24) month period. 7. MISCELLANEOUS PROVISIONS 7.1 Restricted Rights. Delivered Content acquired with United States Government funds or intended for use within or for any United States federal agency is provided with “Restricted Rights” as defined in DFARS 252.227-7013, Rights in Technical Data and Computer Software and FAR 52.227-14, Rights in Data-General, including Alternate III, as applicable. 7.2 Governing Law. This License Agreement shall be governed by and interpreted in accordance with the laws of the State of New York, excluding its conflicts of law principles. ____________________________________________________ [END OF DELIVERED CONTENT TERMS AND CONDITIONS]
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SECTION B LICENSE TERMS PICTOMETRY ONLINE SERVICES GENERAL TERMS AND CONDITIONS These Pictometry Online Services General Terms and Conditions (the “General Terms and Conditions”), in combination with the corresponding Pictometry order form, if any, collectively constitute the license agreement (the “License Agreement”) that governs your use of the Pictometry online services (the “Online Services”), the images available in the Online Services, and all associated metadata and data layers included in, provided with, or derived from those images (the “Licensed Content”) provided by Pictometry International Corp. and its affiliated companies (collectively, “Pictometry”). The terms “you” and “your” in uppercase or lowercase shall mean the individual, entity (e.g., corporation, limited liability company, partnership, sole proprietor, etc.) or government agency entering into the License Agreement. 1. GRANT OF RIGHTS; RESTRICTIONS ON USE; OWNERSHIP 1.1 You are granted a nonexclusive, nontransferable, limited right to access and use the Online Services and the Licensed Content obtained or derived from the Online Services solely for your internal business purposes and not for resale or redistribution. The rights granted to you include, subject to the restrictions set forth below and on the Order Form, the right to copy limited portions of the Licensed Content onto your computer to facilitate preparation of hardcopies and work product records, and the right to make hardcopies of the Licensed Content, provided that the Licensed Content and the permitted copies thereof may not be sold, leased, loaned, distributed, or copied for use by anyone other than you. 1.2 You may not make the Online Services available to any other party. 1.3 You may not copy the Licensed Content or portions thereof onto any computer or storage device or media for the purpose of creating or maintaining one or more databases of that content for use in substitution for subsequent access to the content through the Online Services. 1.4 You may not distribute or otherwise make available any Licensed Content to Google or its affiliates, either directly or indirectly. 1.5 You may not exploit the goodwill of Pictometry, including its trademarks, service marks, or logos, without the express written consent of Pictometry. 1.6 You may not remove, alter or obscure copyright notices or other notices contained in the Licensed Content. 1.7 You may not offer any part of the Online Services or the Licensed Content for commercial resale or commercial redistribution in any medium. 1.8 You may not use the Online Services or the Licensed Content to compete with any businesses of Pictometry. 1.9 You may not use information included in the Online Services or the Licensed Content to determine an individual consumer's eligibility for (a) credit or insurance for personal, family, or household purposes; (b) employment; or (c) a government license or benefit. The term “consumer” is defined in the United States Fair Credit Reporting Act at 15 USC §1681. 1.10 You may not access the Online Services via mechanical, programmatic, robotic, scripted or any other automated means. Unless otherwise agreed by Pictometry in writing, use of the Online Services is permitted only via manually conducted, discrete, human-initiated individual search and retrieval activities. 1.11 All right, title, and interest (including all copyrights, trademarks and other intellectual property rights) in the Online Services and the Licensed Content in all media belong to Pictometry or its third party suppliers. Neither you nor any users of the Online Services or the Licensed Content acquire any proprietary interest in the Online Services, the Licensed Content, or any copies thereof, except the limited use rights granted herein. 2. ACCESS TO SERVICES 2.1 Only you, your employees, and temporary or contract employees dedicated to performing work exclusively for you (each, an “Eligible User” and collectively, the “Eligible Users”) are eligible to access and use the Online Services and the Licensed Content pursuant to the License Agreement. Each Eligible User to be provided access to the Online Service shall be assigned a unique login/password (“Pictometry Credential”) for purposes of accessing the Online Services. You agree that each Pictometry Credential shall only be used by the Eligible User to whom it was originally assigned and that Pictometry Credentials may not be shared with, or used by, any other person, including other Eligible Users. You will promptly deactivate an Eligible User’s Pictometry Credential in the event the Eligible User no longer meets the eligibility requirements or you otherwise wish to terminate the Eligible User’s access to the Online Services. You are responsible for all use of the Online Services accessed with Pictometry Credentials issued to your Eligible Users, including associated charges, whether by Eligible Users or others. You will use reasonable commercial efforts to prevent unauthorized use of Pictometry Credentials assigned to your Eligible Users and will promptly deactivate any Pictometry Credentials you suspect are lost, stolen, compromised, or misused. 2.2 The Online Services, the Licensed Content, and features and functionality within the Online Services may be enhanced, added to, withdrawn, or otherwise changed by Pictometry without notice. 2.3 You are aware and understand that any user data collected or stored by the Online Services may be accessed by US law enforcement agencies under the US PATRIOT Act. You hereby release, and agree to hold Pictometry harmless from, all claims against Pictometry with respect to such access. 3. DISCLAIMERS 3.1 The Online Services and the Licensed Content are provided for visualization purposes only, are not authoritative or definitive, and do not constitute professional engineering or surveying services. 3.2 The Online Services and the Licensed Content are not to be relied upon to precisely locate or determine property boundaries and should not be used in lieu of a professional survey where the accuracy of measurements, distance, height, angle, area and volume, may have significant consequences. 3.3 All measurements and reports generated by the Online Services or from the Licensed Content are based upon second order visualization and measurement data that do not provide authoritative or definitive measurement results suitable for professional engineering or surveying purposes. 3.4 Contour information obtained from the Online Services or contained in the Licensed Content is generated from undersampled elevation data, is provided for informational purposes only, and is not suitable for use as the basis for hydrographic computations, estimations or analyses. 3.5 While the Online Services and the Licensed Content may be considered useful supplements for life critical applications, they are not designed or maintained to support such applications and Pictometry and its third party suppliers of the Online Services and the Licensed Content hereby disclaim all liability for damages claims and expenses arising from such use. 3.6 Your reliance on the Online Services and the Licensed Content should only be undertaken after an independent review of their accuracy, completeness, efficacy, timeliness and adequacy for your intended purpose. 3.7 Pictometry and each third party supplier of any portion of the Online Services or the Licensed Content assume no responsibility for any consequences resulting from the use of the Online Services or the Licensed Content. 3.8 Pictometry and each third party supplier of any portion of the Online Services or the Licensed Content hereby disclaim all liability for damages, claims and expenses arising from or in any way related to the accuracy or availability of the Online Services and the Licensed Content. 3.9 By accepting these General Terms and Conditions or by using the Online Services or the Licensed Content, you waive any and all rights you may have against Pictometry, each third party supplier of any portion of the Online Services or the Licensed Content, and each of their directors, officers, members and employees, arising out of use of or reliance upon the Online Services or the Licensed Content. 4. LIMITED WARRANTY
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4.1 Pictometry represents and warrants that it has the right and authority to make the Online Services and the Licensed Content available to you and your Eligible Users as authorized expressly by this License Agreement. 4.2 EXCEPT AS OTHERWISE PROVIDED IN SECTION 4.1, THE ONLINE SERVICES AND LICENSED CONTENT ARE PROVIDED ON AN "AS IS", "AS AVAILABLE" BASIS AND PICTOMETRY AND EACH THIRD PARTY SUPPLIER OF LICENSED CONTENT EXPRESSLY DISCLAIM ALL OTHER WARRANTIES, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 5. LIMITATION OF LIABILITY 5.1 No Covered Party (as defined below) shall be liable for any loss, injury, claim, liability, or damage of any kind resulting in any way from (a) any errors in or omissions from the Online Services or the Licensed Content, (b) the unavailability or interruption of the Online Services or any features thereof or the Licensed Content, (c) your or an Eligible User’s use of the Online Services or the Licensed Content, (d) the loss or corruption of any data or equipment in connection with the Online Services or the Licensed Content, (e) the content, accuracy, or completeness of the Licensed Content, all regardless of whether you received assistance in the use of the Online Service from a Covered Party, (f) any delay or failure in performance beyond the reasonable control of a Covered Party, or (g) any content retrieved from the Internet even if retrieved or linked to from within the Online Services. 5.2 "Covered Party" means (a) Pictometry and any officer, director, employee, subcontractor, agent, successor, or assign of Pictometry; and (b) each third party supplier of any Licensed Content, third party alliance entity, their affiliates, and any officer, director, employee, subcontractor, agent, successor, or assign of any third party supplier of any Licensed Content or third party alliance entity and their affiliates. 5.3 TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW, UNDER NO CIRCUMSTANCES WILL THE AGGREGATE LIABILITY OF THE COVERED PARTIES IN CONNECTION WITH ANY CLAIM ARISING OUT OF OR RELATING TO THE ONLINE SERVICES OR THE LICENSED CONTENT OR THIS LICENSE AGREEMENT EXCEED THE LESSER OF YOUR ACTUAL DIRECT DAMAGES OR THE AMOUNT YOU PAID FOR THE ONLINE SERVICES IN THE TWELVE MONTH PERIOD IMMEDIATELY PRECEDING THE DATE THE CLAIM AROSE. YOUR RIGHT TO MONETARY DAMAGES IN THAT AMOUNT SHALL BE IN LIEU OF ALL OTHER REMEDIES WHICH YOU MAY HAVE AGAINST ANY COVERED PARTY. 5.4 TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW, NEITHER YOU NOR THE COVERED PARTIES WILL BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND WHATSOEVER (INCLUDING, WITHOUT LIMITATION, ATTORNEYS' FEES) IN ANY WAY DUE TO, RESULTING FROM, OR ARISING IN CONNECTION WITH THE ONLINE SERVICES, THE LICENSED CONTENT, OR THE FAILURE OF ANY COVERED PARTY TO PERFORM ITS OBLIGATIONS. THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY TO A PARTY’S INDEMNITY OBLIGATIONS OR YOUR (AND YOUR ELIGIBLE USERS') INFRINGEMENT OF INTELLECTUAL PROPERTY OR MISAPPROPRIATION OF PROPRIETARY DATA BELONGING TO PICTOMETRY OR ITS THIRD PARTY SUPPLIERS. 5.5 Notwithstanding anything to the contrary in this Section 5: (a) If there is a breach of the warranty in Section 4.1 above, then Pictometry, at its option and expense, shall either defend or settle any action and hold you harmless against proceedings or damages of any kind or description based on a third party’s claim of patent, trademark, service mark, copyright or trade secret infringement related to use of the Online Services or the Licensed Content, asserted against you by such third party provided: (i) all use of the Online Services and the Licensed Content was in accordance with this License Agreement; (ii) the claim, cause of action or infringement was not caused by you modifying or combining the Online Services or the Licensed Content with or into other products, applications, images or data not approved by Pictometry; (iii) you give Pictometry prompt notice of such claim; and (iv) you give Pictometry the right to control and direct the investigation, defense and settlement of such claim. You, at Pictometry’s expense, shall reasonably cooperate with Pictometry in connection with the foregoing. (b) In addition to Section 5.5(a), if the Online Services, the operation thereof or the Licensed Content become, or in the opinion of Pictometry are likely to become, the subject of a claim of infringement, Pictometry may, at its option and expense, either: (i) procure for you the right to continue using the Online Services or the Licensed Content, (ii) replace or modify the Online Services or the Licensed Content so that they become non-infringing; or (iii) terminate the License Agreement on notice to you and grant you a pro-rata refund or credit (whichever is applicable) for any pre-paid fees or fixed charges. (c) The provisions of Sections 5.5(a) and (b) shall constitute your sole and exclusive remedy for the respective matters specified therein. 6. MISCELLANEOUS 6.1 The terms and conditions of this License Agreement may be changed from time to time immediately upon notice to you. If any changes are made to this License Agreement, such changes will: (a) only be applied prospectively; and (b) not be specifically directed against you or your Eligible Users but will apply to all similarly situated Pictometry customers using the Online Services. You may terminate this License Agreement upon written notice to Pictometry if any change to the terms and conditions of this License Agreement is unacceptable to you. For termination to be effective under this Section 6.1, written notice of termination must be provided to Pictometry within 90 days of the effective date of the change. Continued use of the Online Services following the effective date of any change constitutes acceptance of the change, but does not affect the foregoing termination right. Except as provided above, this License Agreement may not be supplemented, modified or otherwise revised unless signed by duly authorized representatives of both parties. Furthermore, this License Agreement may not be supplemented, modified or otherwise revised by email exchange, even if the email contains a printed name or signature line bearing signature-like font. The foregoing does not prohibit the execution of electronic contracts bearing electronic signatures of authorized representatives of both parties, provided such signatures include digital certifications or are otherwise authenticated. 6.2 In the event of a breach of this License Agreement by you, any Eligible User or someone using the Pictometry Credential of an Eligible User, Pictometry may temporarily suspend or discontinue providing access to the Online Services to any or all Eligible Users without notice and Pictometry may pursue any other legal remedies available to it. 6.3 All notices and other communications hereunder shall be in writing or displayed electronically in the Online Services by Pictometry. Notices shall be deemed to have been properly given on the date deposited in the mail, if mailed; on the date first made available, if displayed in the Online Services; or on the date received, if delivered in any other manner. Legal notices to Pictometry should be sent to Pictometry, Attn: General Counsel, 25 Methodist Hill Drive, Rochester, New York 14623. 6.4 The failure of you, Pictometry, or any third party supplier of the Online Services or any Licensed Content to enforce any provision hereof shall not constitute or be construed as a waiver of such provision or of the right to enforce it at a later time. 6.5 Neither you nor any Eligible User may assign or otherwise transfer your rights or delegate your duties under this License Agreement without the prior written consent of Pictometry. Any attempt by you or any Eligible User to assign, transfer or delegate your rights or obligations under this License Agreement without Pictometry’s consent shall be void, and shall also void the limited license granted to you by this License Agreement. This License Agreement and any amendment thereto shall be binding on, and will inure to the benefit of the parties and their respective successors and permitted assigns. 6.6 This License Agreement shall be governed by and interpreted in accordance with the laws of the State of New York, excluding its conflicts of law principles. Unless you are a government entity, in the event that any legal proceedings are commenced with respect to any matter arising under this License Agreement, the parties specifically consent and agree that the courts of the State of New York or, in the alternative, the Federal Courts located in the State of New York
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shall have exclusive jurisdiction over each of the parties and over the subject matter of any such proceedings, and that the venue of any such action shall be in Monroe County, New York or the U.S. District Court for the Western District of New York, as applicable. 6.7 This License Agreement will be enforced to the fullest extent permitted by applicable law. If any provision of this License Agreement is held to be invalid or unenforceable to any extent, then (a) such provision will be interpreted, construed and reformed to the extent reasonably required to render it valid, enforceable and consistent with its original intent and (b) such invalidity or unenforceability will not affect any other provision of this License Agreement. 6.8 Where applicable, each affiliated company of Pictometry and each third party supplier of the Online Services or any Licensed Content has the right to assert and enforce the provisions of this License Agreement directly on its own behalf as a third party beneficiary. 6.9 In the event of a breach of your obligations under this License Agreement or your payment obligations with respect to access to the Online Services or the Licensed Content, you agree to pay all of Pictometry's costs of enforcement and collection, including court costs and reasonable attorneys' fees. 6.10 This License Agreement constitutes the entire agreement of the parties with respect to its subject matter and replaces and supersedes any prior written or verbal communications, representations, proposals or quotations relating to that subject matter. ____________________________________________________ [END OF ONLINE SERVICES GENERAL TERMS AND CONDITIONS]
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SECTION B LICENSE TERMS PICTOMETRY WEB VISUALIZATION OFFERING TERMS AND CONDITIONS These Pictometry Web Visualization Offering Terms and Conditions (the “WVO Terms and Conditions”), in combination with the corresponding Pictometry order form, if any, collectively constitute the license agreement (the “WVO License Agreement”) that governs your use of Pictometry web visualization offerings (the “WVO Services”), the images available in the WVO Services, and all associated metadata and data layers included in, provided with, or derived from those images (the “WVO Licensed Content”) provided by Pictometry International Corp. and its affiliated companies (collectively, “Pictometry”). The terms “you” and “your” in uppercase or lowercase shall mean the individual, entity (e.g., corporation, limited liability company, partnership, sole proprietor, etc.) or government agency entering into the WVO License Agreement. 1. GRANT OF RIGHTS; RESTRICTIONS ON USE; OWNERSHIP 1.1 You are granted a nonexclusive, nontransferable, limited right to use and to provide public access to, and use of, the WVO Services solely for purposes of providing access to WVO Licensed Content in response to human-initiated, discrete location-specific requests through a single web site operated exclusively by or for you to serve you and your public constituencies and not for resale or redistribution or commercial use of any nature. 1.2 You may not copy or retain copies of the WVO Licensed Content obtained through the WVO Services or portions thereof onto any computer or storage device or media for the purpose of creating or maintaining one or more databases of that content for use in substitution for subsequent access to the content through the WVO Services or any other Pictometry Services, nor will your authorize or permit any user of the WVO Services to do so. 1.3 You may not exploit the goodwill of Pictometry, including its trademarks, service marks, or logos without the express written consent of Pictometry. 1.4 You may not remove, alter or obscure copyright notices or other notices contained in the WVO Licensed Content. 1.5 You may not offer any part of the WVO Services or the WVO Licensed Content for commercial resale or commercial redistribution in any medium. 1.6 All right, title, and interest (including all copyrights, trademarks and other intellectual property rights) in the WVO Services and the WVO Licensed Content in all media belong to Pictometry or its third party suppliers. Neither you nor any users of the WVO Services or the WVO Licensed Content acquire any proprietary interest in the WVO Services, the WVO Licensed Content, or any copies thereof, except the limited use rights granted herein. 2. TERMS OF ACCESS TO WVO SERVICES 2.1 You shall provide to all end-users of the WVO Services on the page through which they access such services conspicuous notice of the following terms of access: (a) WVO Licensed Content available through the WVO is copyrighted material, (b) end-users of the WVO Services are granted the right to access and view the WVO Licensed Content through the WVO Services for personal use only and not for commercial purposes of any type, (c) end-users of the WVO Services are prohibited from reproducing, reselling, transferring, redistributing or creating derivative works from WVO Licensed Content, (d) all right, title, and interest (including all copyrights, trademarks and other intellectual property rights) in the WVO Services and the WVO Licensed Content in all media belong to Pictometry or its third party suppliers, and (e) THE WVO SERVICES AND WVO LICENSED CONTENT ARE PROVIDED ON AN "AS IS", "AS AVAILABLE" BASIS AND PICTOMETRY AND EACH THIRD PARTY SUPPLIER OF WVO LICENSED CONTENT EXPRESSLY DISCLAIM ALL OTHER WARRANTIES, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 2.2 The WVO Services, the WVO Licensed Content, and features and functionality within the WVO Services may be enhanced, added to, withdrawn, or otherwise changed by Pictometry without notice. 2.3 You are aware and understand that any user data collected or stored by the WVO Services may be accessed by US law enforcement agencies under the US PATRIOT Act. You hereby release, and agree to hold Pictometry harmless from, all claims against Pictometry with respect to such access. 3. DISCLAIMERS 3.1 The WVO Services and the WVO Licensed Content are provided for visualization purposes only, are not authoritative or definitive, and do not constitute professional engineering or surveying services. 3.2 The WVO Services and the WVO Licensed Content are not to be relied upon to precisely locate or determine property boundaries and should not be used in lieu of a professional survey where the accuracy of measurements, distance, height, angle, area and volume, may have significant consequences. 3.3 All measurements and reports generated by the WVO Services or from the WVO Licensed Content are based upon second order visualization and measurement data that do not provide authoritative or definitive measurement results suitable for professional engineering or surveying purposes. 3.4 Contour information obtained from the WVO Services or contained in the WVO Licensed Content is generated from undersampled elevation data, is provided for informational purposes only, and is not suitable for use as the basis for hydrographic computations, estimations or analyses. 3.5 While the WVO Services and the WVO Licensed Content may be considered useful supplements for life critical applications, they are not designed or maintained to support such applications and Pictometry and its third party suppliers of the WVO Services and the WVO Licensed Content hereby disclaim all liability for damages, claims and expenses arising from such use. 3.6 Your reliance on the WVO Services and the WVO Licensed Content should only be undertaken after an independent review of their accuracy, completeness, efficacy, timeliness and adequacy for your intended purpose. 3.7 Pictometry and each third party supplier of any portion of the WVO Services or the WVO Licensed Content assume no responsibility for any consequences resulting from the use of the WVO Services or the WVO Licensed Content. 3.8 Pictometry and each third party supplier of any portion of the WVO Services or the WVO Licensed Content hereby disclaim all liability for damages, claims and expenses arising from or in any way related to the accuracy or availability of the WVO Services and the WVO Licensed Content. 3.9 By accepting these WVO Terms and Conditions or by using the WVO Services or the WVO Licensed Content, you waive any and all rights you may have against Pictometry, each third party supplier of any portion of the WVO Services or the WVO Licensed Content, and each of their directors, officers, members and employees, arising out of use of or reliance upon the WVO Services or the WVO Licensed Content. 4. LIMITED WARRANTY 4.1 Pictometry represents and warrants that it has the right and authority to make the WVO Services and the WVO Licensed Content available to you as authorized expressly by this WVO License Agreement. 4.2 EXCEPT AS OTHERWISE PROVIDED IN SECTION 4.1, THE WVO SERVICES AND WVO LICENSED CONTENT ARE PROVIDED ON AN "AS IS", "AS AVAILABLE" BASIS AND PICTOMETRY AND EACH THIRD PARTY SUPPLIER OF WVO LICENSED CONTENT EXPRESSLY DISCLAIM ALL OTHER WARRANTIES, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 5. LIMITATION OF LIABILITY 5.1 No Covered Party (as defined below) shall be liable for any loss, injury, claim, liability, or damage of any kind resulting in any way from (a) any errors in or omissions from the WVO Services or the WVO Licensed Content, (b) the unavailability or interruption of the WVO Services or any features thereof or the WVO Licensed Content, (c) your or any other party’s use of the WVO Services or the WVO Licensed Content, (d) the loss or corruption of any data or equipment in connection with the WVO Services or the WVO Licensed Content, (e) the content, accuracy, or completeness of the WVO Licensed Content,
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all regardless of any assistance received in the use of the WVO Service from a Covered Party, (f) any delay or failure in performance beyond the reasonable control of a Covered Party, or (g) any content retrieved from the Internet even if retrieved or linked to from within the WVO Services. 5.2 "Covered Party" means (a) Pictometry, its affiliates and any officer, director, employee, subcontractor, agent, successor, or assign of Pictometry or its affiliates; and (b) each third party supplier of any WVO Licensed Content, third party alliance entity, their affiliates, and any officer, director, employee, subcontractor, agent, successor, or assign of any third party supplier of any WVO Licensed Content or third party alliance entity and their affiliates. 5.3 TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW, UNDER NO CIRCUMSTANCES WILL THE AGGREGATE LIABILITY OF THE COVERED PARTIES IN CONNECTION WITH ANY CLAIM ARISING OUT OF OR RELATING TO THE WVO SERVICES OR THE WVO LICENSED CONTENT OR THIS WVO LICENSE AGREEMENT EXCEED THE LESSER OF YOUR ACTUAL DIRECT DAMAGES OR THE AMOUNT YOU PAID FOR THE WVO SERVICES IN THE TWENTY-FOUR MONTH PERIOD IMMEDIATELY PRECEDING THE DATE THE CLAIM AROSE. YOUR RIGHT TO MONETARY DAMAGES IN THAT AMOUNT SHALL BE IN LIEU OF ALL OTHER REMEDIES WHICH YOU MAY HAVE AGAINST ANY COVERED PARTY. 5.4 TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW, NEITHER YOU NOR THE COVERED PARTIES WILL BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND WHATSOEVER (INCLUDING, WITHOUT LIMITATION, ATTORNEYS' FEES) IN ANY WAY DUE TO, RESULTING FROM, OR ARISING IN CONNECTION WITH THE WVO SERVICES, THE WVO LICENSED CONTENT, OR THE FAILURE OF ANY COVERED PARTY TO PERFORM ITS OBLIGATIONS. THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY TO A PARTY’S INDEMNITY OBLIGATIONS OR YOUR (OR ANY OTHER WVO SERVICES USERS’) INFRINGEMENT OF INTELLECTUAL PROPERTY OR MISAPPROPRIATION OF PROPRIETARY DATA BELONGING TO PICTOMETRY OR ITS THIRD PARTY SUPPLIERS. 5.5 Notwithstanding anything to the contrary in this Section 5: (a) If there is a breach of the warranty in Section 4.1 above, then Pictometry, at its option and expense, shall either defend or settle any action and hold you harmless against proceedings or damages of any kind or description based on a third party’s claim of patent, trademark, service mark, copyright or trade secret infringement related to use of the WVO Services or the WVO Licensed Content, asserted against you by such third party provided: (i) all use of the WVO Services and the WVO Licensed Content was in accordance with this WVO License Agreement; (ii) the claim, cause of action or infringement was not caused by you modifying or combining the WVO Services or the WVO Licensed Content with or into other products, applications, images or data not approved by Pictometry; (iii) you give Pictometry prompt notice of such claim; and (iv) you give Pictometry the right to control and direct the investigation, defense and settlement of such claim. You, at Pictometry’s expense, shall reasonably cooperate with Pictometry in connection with the foregoing. (b) In addition to Section 5.5(a), if the WVO Services, the operation thereof or the WVO Licensed Content become, or in the opinion of Pictometry are likely to become, the subject of a claim of infringement, Pictometry may, at its option and expense, either: (i) procure for you the right to continue using the WVO Services or the WVO Licensed Content, (ii) replace or modify the WVO Services or the WVO Licensed Content so that they become non-infringing; or (iii) terminate the WVO License Agreement on notice to you and grant you a pro-rata refund or credit (whichever is applicable) for any pre-paid fees or fixed charges. (c) The provisions of Sections 5.5(a) and (b) shall constitute your sole and exclusive remedy for the respective matters specified therein. 6. MISCELLANEOUS 6.1 The terms and conditions of this WVO License Agreement may be changed from time to time immediately upon notice to you. If any changes are made to this WVO License Agreement, such changes will: (a) only be applied prospectively; and (b) not be specifically directed against you but will apply to all similarly situated Pictometry customers using the WVO Services. You may terminate this WVO License Agreement upon written notice to Pictometry if any change to the terms and conditions of this WVO License Agreement is unacceptable to you. For termination to be effective under this Section 6.1, written notice of termination must be provided to Pictometry within 90 days of the effective date of the change. Continued use of the WVO Services following the effective date of any change constitutes acceptance of the change, but does not affect the foregoing termination right. Except as provided above, this WVO License Agreement may not be supplemented, modified or otherwise revised unless signed by duly authorized representatives of both parties. Furthermore, this WVO License Agreement may not be supplemented, modified or otherwise revised by email exchange, even if the email contains a printed name or signature line bearing signature-like font. The foregoing does not prohibit the execution of electronic contracts bearing electronic signatures of authorized representatives of both parties, provided such signatures include digital certifications or are otherwise authenticated. 6.2 In the event of a breach of this WVO License Agreement by you or someone using the WVO Services, Pictometry may temporarily suspend or discontinue providing access to the WVO Services without notice and Pictometry may pursue any other legal remedies available to it. 6.3 All notices and other communications hereunder shall be in writing. Notices shall be deemed to have been properly given on the date deposited in the mail, if mailed or on the date received, if delivered in any other manner. Legal notices to Pictometry should be sent to Pictometry, Attn: General Counsel, 25 Methodist Hill Drive, Rochester, New York 14623. 6.4 The failure of you, Pictometry, or any third party supplier of the WVO Services or any WVO Licensed Content to enforce any provision hereof shall not constitute or be construed as a waiver of such provision or of the right to enforce it at a later time. 6.5 You may not assign or otherwise transfer your rights or delegate your duties under this WVO License Agreement without the prior written consent of Pictometry. Any attempt by you to assign, transfer or delegate your rights or obligations under this WVO License Agreement without Pictometry’s consent shall be void, and shall also void the limited license granted to you by this WVO License Agreement. This WVO License Agreement and any amendment thereto shall be binding on, and will inure to the benefit of the parties and their respective successors and permitted assigns. 6.6 This WVO License Agreement shall be governed by and interpreted in accordance with the laws of the State of New York, excluding its conflicts of law principles. Unless you are a government entity, in the event that any legal proceedings are commenced with respect to any matter arising under this WVO License Agreement, the parties specifically consent and agree that the courts of the State of New York or, in the alternative, the Federal Courts located in the State of New York shall have exclusive jurisdiction over each of the parties and over the subject matter of any such proceedings, and that the venue of any such action shall be in Monroe County, New York or the U.S. District Court for the Western District of New York, as applicable. 6.7 This WVO License Agreement will be enforced to the fullest extent permitted by applicable law. If any provision of this WVO License Agreement is held to be invalid or unenforceable to any extent, then (a) such provision will be interpreted, construed and reformed to the extent reasonably required to render it valid, enforceable and consistent with its original intent and (b) such invalidity or unenforceability will not affect any other provision of this WVO License Agreement. 6.8 Where applicable, each affiliated company of Pictometry and each third party supplier of the WVO Services or any WVO Licensed Content has the right to assert and enforce the provisions of this WVO License Agreement directly on its own behalf as a third party beneficiary. 6.9 In the event of a breach of your obligations under this WVO License Agreement or your payment obligations with respect to access to the WVO Services or the WVO Licensed Content, you agree to pay all of Pictometry's costs of enforcement and collection, including court costs and reasonable attorneys' fees. 6.10 This WVO License Agreement constitutes the entire agreement of the parties with respect to its subject matter and replaces and supersedes any prior written or verbal communications, representations, proposals or quotations relating to that subject matter. ____________________________________________________ [END OF WEB VISUALIZATION OFFERING TERMS AND CONDITIONS]
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SECTION B LICENSE TERMS PICTOMETRY SOFTWARE LICENSE AGREEMENT PLEASE READ THIS SOFTWARE LICENSE AGREEMENT ("LICENSE") CAREFULLY BEFORE DOWNLOADING, INSTALLING OR USING THE SOFTWARE. BY USING THE SOFTWARE, YOU AGREE TO THE TERMS OF THIS LICENSE. IF YOU DO NOT AGREE TO THE TERMS OF THIS LICENSE, DO NOT DOWNLOAD, INSTALL OR USE THE SOFTWARE. 1. GENERAL. The software (“Pictometry Software”) and any written materials that accompany the software (“Documentation”) in any media or form are licensed, not sold, to you by Pictometry International Corp. ("Pictometry") for use only under the terms of this License. Pictometry reserves all rights not expressly granted to you in this License. 2. LICENSE. Subject to the terms and conditions of this License, you are granted a limited, non-transferable, terminable, non-sublicenseable, non-exclusive license to install and use the Pictometry Software and the Documentation (collectively, the “Proprietary Materials”) solely for internal use. Use of the functionality provided by the Pictometry Software other than for your internal use is prohibited, except with the prior written approval of Pictometry. You may make one copy of the Pictometry Software in machine-readable form for backup purposes only; provided that the backup copy must include all copyright and other proprietary notices contained in the original. You will not and will not enable others to decompile, reverse engineer, disassemble, attempt to derive the source code of, decrypt, modify, create derivative works of, or tamper with or disable any security or monitoring features within the Pictometry Software. Any attempt to do so is a violation of the rights of Pictometry and its licensors. 3. TITLE. The Proprietary Materials are confidential information of, trade secrets of, and are proprietary to Pictometry. Title to the Proprietary Materials is and will remain in Pictometry and its licensors. All applicable rights to patents, copyrights, trademarks, trade secrets, and other intellectual property rights in the Proprietary Materials are and will remain in Pictometry and its licensors. You will not assert any right, title or interest in the Proprietary Materials provided to you under this License, except for the express license granted to you hereunder. You will not remove any copyright or other proprietary notice or legend contained on or included in any Proprietary Materials and you will reproduce all such information on all copies made hereunder. You will keep the Proprietary Materials free of all claims, liens and encumbrances. 4. DISCLAIMERS OF WARRANTY. USE OF THE PICTOMETRY SOFTWARE IS AT YOUR SOLE RISK. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE PICTOMETRY SOFTWARE IS PROVIDED "AS IS", WITH ALL FAULTS AND WITHOUT WARRANTY OF ANY KIND, AND PICTOMETRY HEREBY DISCLAIMS ALL WARRANTIES WITH RESPECT TO THE PICTOMETRY SOFTWARE, WHETHER EXPRESS, IMPLIED OR STATUTORY, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND OF FITNESS FOR A PARTICULAR PURPOSE. PICTOMETRY DOES NOT WARRANT THAT THE FUNCTIONS CONTAINED IN OR PROVIDED BY THE PICTOMETRY SOFTWARE WILL MEET YOUR REQUIREMENTS, THAT THE OPERATION OF THE PICTOMETRY SOFTWARE WILL BE UNINTERRUPTED OR ERROR-FREE, OR THAT DEFECTS IN THE PROPRIETARY MATERIALS WILL BE CORRECTED. 5. LIMITATION OF LIABILITY. IN NO EVENT WILL PICTOMETRY BE LIABLE FOR ANY INCIDENTAL, SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES WHATSOEVER, INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF PROFITS, LOSS OF DATA, BUSINESS INTERRUPTION OR ANY OTHER COMMERCIAL DAMAGES OR LOSSES ARISING OUT OF OR RELATED TO YOUR USE OR INABILITY TO USE THE PICTOMETRY SOFTWARE, HOWEVER CAUSED, REGARDLESS OF THE THEORY OF LIABILITY (CONTRACT, TORT OR OTHERWISE), EVEN IF PICTOMETRY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT WILL PICTOMETRY'S TOTAL LIABILITY TO YOU FOR ALL DAMAGES (OTHER THAN AS MAY BE REQUIRED BY APPLICABLE LAW IN CASES INVOLVING PERSONAL INJURY) CAUSED BY, ARISING OUT OF OR IN ANY WAY RELATED TO THE PICTOMETRY SOFTWARE EXCEED THE AMOUNT OF FIFTY DOLLARS ($50.00). THE FOREGOING LIMITATIONS WILL APPLY EVEN IF THE ABOVE STATED REMEDY FAILS OF ITS ESSENTIAL PURPOSE. 6. TERMINATION. This License will terminate automatically without notice from Pictometry if you fail to comply with any term of this License. Upon the termination of this License, you will cease all use of the Pictometry Software and destroy all copies, full or partial, of the Proprietary Materials. 7. MISCELLANEOUS PROVISIONS. A. Restricted Rights. Pictometry Software acquired with United States Government funds or intended for use within or for any United States federal agency is provided with “Restricted Rights” as defined in DFARS 252.227-7013, Rights in Technical Data and Computer Software and FAR 52.227-14, Rights in Data-General, including Alternate III, as applicable. Pictometry must be notified in advance of any license grants to United States federal governmental entities. The Pictometry Software is developed for general use in a variety of applications and is not developed or intended for use in any inherently dangerous applications or applications that could lead to property damage, personal injury or death. If you use the Pictometry Software in such applications, then you will be responsible for taking all appropriate fail-safe, backup, redundancy, and other measures to ensure the safe use of the Pictometry Software in such applications, including but not limited to, in any nuclear, aviation, mass transit, public safety or medical applications. B. Foreign Trade Restrictions. The parties acknowledge that certain information, software technology, accompanying documentation and technical information may be subject to United States export control laws. You will not directly or indirectly export or re-export the Pictometry Software in violation of the Export Administration Regulations of the U.S. Department of Commerce. C. Governing Law. This License will be governed by and interpreted in accordance with the laws of the State of New York, excluding its conflict of laws principles. D. Assignment. You may not assign this License without Pictometry’s prior written consent. Any assignment in violation of this License will be null, void and of no force and effect. For all purposes under this License, any merger, consolidation, spin-off, acquisition or change-in-control will be deemed an assignment. E. Partial Invalidity; Survival. If any provision of this License is held invalid or unenforceable by competent authority, that provision will be construed so as to be limited or reduced to be enforceable to the maximum extent compatible with the law as it will then appear. The total invalidity or unenforceability of any particular provision of this License will not affect its other provisions and this License will be construed in all respects as if the invalid or unenforceable provision were omitted. The provisions of this License that by their nature would survive its termination will survive indefinitely.
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F. Force Majeure. Neither party will be liable for any costs or damages due to nonperformance under this License arising out of any cause not within the reasonable control of such party and without its fault or negligence. Neither party will be liable for any delay or failure in the performance of its obligations under this License that directly results from any failure of the other party to perform its obligations as set forth in this License. G. Waiver. No waiver of a breach of any term of this License will be effective unless in writing and duly executed by the waiving party. No such waiver will constitute a waiver of any subsequent breach of the same or any other term of this License. No failure on the part of a party to exercise, and no delay in exercising any of its rights hereunder will operate as a waiver thereof, nor will any single or partial exercise by a party of any right preclude any other or future exercise thereof or the exercise of any other right. No course of dealing between the parties will be deemed effective to modify, amend or discharge any part of this License or the rights or obligations of any party hereunder. H. Entire Agreement; Construction. This License contains the entire understanding of the parties with respect to the subject matter hereof and supersedes any prior or contemporaneous understandings regarding that subject matter. No amendment to or modification of this License will be binding unless in writing and signed by Pictometry. There are no representations, warranties, or obligations of any party not expressly contained herein. The headings in this License are for convenience only. They do not constitute a portion of this License and will not be used in any construction of it. ____________________________________________________ [END OF SOFTWARE LICENSE AGREEMENT]
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SECTION C NON-STANDARD TERMS AND CONDITIONS 1. Online Services Eligible Users: Notwithstanding anything in the Online Services General Terms and Conditions incorporated in this Agreement to the contrary, the terms 'Eligible User' and 'Eligible Users' as defined in those Online Services General Terms and Conditions shall, for the purposes of this Agreement, also include each 'Authorized User' as that term is defined in the Delivered Content Terms and Conditions of Use incorporated in this Agreement. 2. Pictometry shall use commercially reasonable efforts to perform image capture in or around December of 2020, weather and air traffic control permitting. 3. The paragraph in Section A, Page 5 under FEES; PAYMENT TERMS is deleted in its entirety and replaced with the following: “All amounts due to Pictometry pursuant to this Agreement ('Fees') are expressed in United States Dollars. In the event of a court order, Customer shall pay Pictometry all costs Pictometry incurs in collecting past due amounts under this Agreement including, but not limited to, attorneys' fees and court costs.” 4. Pictometry Delivery Content Terms and Conditions of Use: Obligations of Customer Section 3.2 is deleted in entirety and replaced with the following: “You shall (a) notify Pictometry in writing of any claims or proceedings involving any of the Delivered Content within thirty (30) days after you learn of the claim or proceeding, and (b) report promptly to Pictometry all claimed or suspected defects in Delivered Content.” 5. Pictometry Delivered Content Terms and Conditions of Use Governing Law Section 7.2 is deleted in its entirety and replaced with the following: “7.2 Governing Law: This Agreement shall be governed by and interpreted in accordance with the laws of the State of Georgia, excluding its conflicts of law principals.” 6. Pictometry Software License Agreement Governing Law Section 7C is deleted in its entirety and replaced with the following: “C. Governing Law. This License will be governed by and interpreted in accordance with the laws of the State of Georgia, excluding its conflict of laws principles.” 7. Non-appropriation of Funds: It is understood and agreed between the parties that the Customer shall be bound and obligated hereunder to the extent that the funds shall have been appropriated and budgeted for the purpose of this agreement. In the event funds are not appropriated and budgeted in any fiscal year for payments due under the Agreement, the following provisions shall apply: a. Customer shall notify Pictometry of such occurrence in writing within thirty (30) days of non-appropriation, and the Agreement shall terminate on the last day of the project for which an appropriation was received, without penalty or expense to the Client of any kind whatsoever. b. If Customer, or any party authorized under the terms and conditions of this Agreement to use the licensed products set forth in Section A, is in possession of licensed products for which Pictometry has not been fully compensated in accordance with the payment terms of this Agreement, Customer or such authorized party shall immediately cease use of those licensed products, purge those licensed products from all Customer and authorized party computers, and return those licensed products to Pictometry. 8. If a licensed product is no longer available, becomes obsolete, or is no longer compatible with Augusta’s systems, due to no fault on Augusta’s part, Pictometry agrees to provide, at no cost to Augusta, a replacement for said licensed product of equal or better quality. If Pictometry fails to provide the above-stated replacement, Augusta, at its sole discretion, may terminate the agreement, in whole or in part. ____________________________________________________ [END OF NON-STANDARD TERMS AND CONDITIONS]
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EXHIBIT A – AUGUSTA, GA REQUIRE CONTRACT CLAUSES
1. Georgia Open Records Act: Pictometry acknowledges that this Agreement and certain documentation (collectively
“Records”) may be subject to the Georgia Open Records Act (O.C.G.A. § 50-18-70, et seq.). Should the CITY reasonably believe that Records, in whole or in part, are non-exempt and are subject to production via a valid, properly submitted request made under the Georgia Open Records Acts, CITY will promptly notify Pictometry of such request prior to producing any of the requested Records. Pictometry explicitly reserves the right to object to any such production and to pursue any and all remedies it has in both law and in equity to prevent the release of such Records. Pictometry may impose a reasonable fee for the production of records pursuant to the Georgia Open Records Acts and the CITY may require such fee to be paid by the
requestor as permitted by law.
2. Time of Performance: Pictometry shall use commercially reasonable efforts to complete the services covered under and pursuant to this Agreement as directed by the CITY's Project Administrator by the estimated time frame of project completion as described in Page 17 to the Agreement, Section C, Non Standard Terms and Conditions No. 2 unless earlier terminated as
provided herein, or as may be modified by mutual written agreement. Pictometry shall perform the Services, within the term of this Agreement, and in accordance with any schedule of services mutually acceptable to the Parties.
3. Defective Pricing: To the extent that the pricing provided by Pictometry is erroneous and defective, the parties may, by agreement, correct pricing errors to reflect the intent of the parties.
4. Specified Excuses for Delay or Non-Performance: Pictometry is not responsible for delay in performance caused by hurricanes, tornadoes, floods, and other severe and unexpected acts of nature. In any such event, any schedule shall be adjusted.
5. Termination of the Agreement for Default: Failure of Pictometry, which has not been remedied or waived, to perform or otherwise comply with a material condition of the Agreement shall constitute default. The CITY may terminate this
Agreement in part or in whole upon written notice to the Pictometry pursuant to this term.
6. Payment Procedures: See Page 5 to Agreement, Section A Fees; Payment Terms.
7. Hold Harmless: See Page 1 to the Order Form, Paragraph 5.
8. Prohibition Against Contingent Fees: Pictometry warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by Pictometry for the purpose of securing business and that Pictometry has not received any non-CITY fee related to this Agreement without the prior written consent of the CITY. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the full amount of such commission, percentage, brokerage or contingent fee.
9. Insurance Requirements: Pictometry shall, at all times that this Agreement is in effect, cause to be maintained in force and
effect an insurance policy(s) that will ensure and indemnify the CITY against liability or financial loss resulting from injuries occurring to persons or property or occurring as a result of any negligent error, act, or omission of Pictometry in performance
of the work during the term of this Agreement.
Pictometry shall submit the insurance policy to the CITY prior to entering into this Agreement and the CITY’s approval shall
be a condition precedent. The CITY will be named as an additional insured with respect to general liability and automobile liability. The policies shall be written by a responsible company(s), to be approved by the CITY, and shall be noncancellable
except on thirty-(30) days' written notice to the CITY. Such policies shall name the CITY as co-insured, except for worker's compensation and professional liability policies, and a copy of such policy or a certificate of insurance shall be filed with the
Director at the time of the execution of this Agreement. 10. Governing Law and Venue: The law of the State of Georgia shall govern this Agreement between CITY and Pictometry with regard to its interpretation and performance, and any other claims related to this agreement.
All claims, disputes and other matters in question between CITY and Pictometry arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. Pictometry, by executing this Agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. 11. Georgia Prompt Pay Act Not Applicable: The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act.
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12. Change Order Acknowledgment: Pictometry acknowledges that this Agreement and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Pictometry is deemed to possess knowledge concerning CITY's ability to assume contractual obligations and the consequences of Pictometry's provision of goods or services to CITY under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that the Pictometry may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Pictometry agrees that if it provides goods or services to CITY under a contract that has not received proper legislative authorization or if the Pictometry provides goods or services to CITY in excess of the any contractually authorized goods or services, as required by CITY’s Charter and Code, CITY may withhold payment for any unauthorized goods or services provided by CITY. Pictometry assumes all risk of non-payment for the provision of any unauthorized goods or services to CITY, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to CITY, however characterized, including, without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision in all CITY contracts for goods and services, except revenue producing contracts.
13. E-Verify Requirements: All contractors and subcontractors entering into contracts with CITY for the physical performance
of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with CITY has registered with and is participating in a federal work authorization program. All contractors and subcontractors must provide their E-Verify number and must be in compliance with the electronic verification of work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and shall continue to use the federal authorization program throughout the contract term. All contractors shall further agree that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to its contract with CITY the contractor will secure from such subcontractor(s) each subcontractor’s E-Verify number as evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to maintain records of such compliance and provide a copy of each such verification to CITY at the time the subcontractor(s) is retained to perform such physical services.
14. Right to Inspect Premises: CITY may, with written notice to Pictometry’s legal department, inspect the part of the plant,
place of business, or work site of Pictometry or any subcontractor of VENDOR or subunit thereof which is pertinent to the performance of any contract awarded or to be awarded by CITY.
15. Local Small Business Language: In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Pictometry expressly agrees to collect and maintain all records necessary to for CITY to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to CITY. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all contracts where a local small business goal has been established, the contractor is required to provide local small business utilization reports. Pictometry shall report to CITY the total dollars paid to each local small business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors as may be requested by CITY. Such documents shall be in the format specified by the Director of minority and small business opportunities, and shall be submitted at such times as required by CITY. Failure to provide such reports within the time period specified by CITY shall entitle CITY to exercise any of the remedies set forth, including but not limited to, withholding payment from the contractor and/or collecting liquidated damages. Pictometry does not meet requirements of the Local Small Business Opportunity Program for the following reasons: its principal place of business is not in Augusta-Richmond County; and its three (3) year average annual gross receipts exceeds $1.5 million.
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MAP(S)
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Commission Meeting Agenda
10/6/2020 2:00 PM
Recertification - Community Rating System (CRS)
Department:Fire
Department:Fire
Caption:Motion to authorize the Mayor to sign the Community Rating
System (CRS) recertification paperwork for 2020 and authorize
the Mayor to sign this recertification annually upon staff
assurances that the project is being maintained until the 2023 re-
evaluation.
Background:In 2018, Augusta departments worked together with the National
Flood Insurance Program to join the Community Rating System.
The work completed by city departments, such as EMA,
Planning and Development, GIS, and Engineering, provides an
opportunity for Richmond County residents to receive a discount
on their flood insurance. The program is re-evaluated annually to
ensure the community maintains the projects they stated during
the initial evaluation. Every five years, the community reapplies
with a full application to maintain the CRS certification.
Analysis:All departments verify they continue to the activities completed
in the 2018 application.
Financial Impact:None
Alternatives:None
Recommendation:Authorize the Mayor to sign the CRS recertification paperwork
for 2020 and authorize the Mayor to sign the recertification
annually
Funds are
Available in the
Following
Accounts:
N/A Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
U.S. Department of Homeland Security 500 C Street, SW Washington, DC 20472
September 1, 2018 The Honorable Hardie Davis Jr. Mayor of Augusta
535 Telfair Street, Suite 200 Augusta, GA 30901 Dear Mayor Davis: I want to congratulate your community on its application to the National Flood Insurance Program (NFIP) Community Rating System (CRS). The Department of Homeland Security, Federal Emergency Management Agency (FEMA), has verified that the voluntary actions undertaken by your community exceed the minimum
standards of the NFIP and meet the criteria for a CRS Class 7 rating. The floodplain management activities implemented by your community qualifies it for a 15 percent discount in the premium cost of flood insurance for NFIP policies issued or renewed in Special Flood Hazard Areas on or after October 1, 2018. This savings
is a tangible result of the flood mitigation activities your community implements to protect lives and reduce property damage. Please note Preferred Risk Policies, applicable in Zones B, C, and X, on your community’s NFIP Flood Insurance Rate Map, are not eligible for the CRS discount. Standard rated flood insurance policies in Zones B, C, X, D, AR, and A99 are limited to a CRS discount of ten percent in Class 1-6 communities and five percent in Class 7-9 communities. The rates for these zones already reflect significant premium reductions. If there are no NFIP noncompliance actions, the CRS rating for your community will automatically be renewed annually and a notification letter will not be sent to your community. This renewal will occur as long as your community continues to implement the CRS activities you certify annually. If no additional modifications or new CRS activities are added, the next verification visit for your community will be in accordance with its established five-year cycle. In the interim, FEMA will periodically send the NFIP/CRS Update Newsletter and other notices to your CRS Coordinator to keep your community informed.
I commend you on your community actions and your determination to lead your community to be more disaster resistant. This commitment enhances public safety, property protection, and protects the natural
functions of floodplains, and reduces flood insurance premiums. If you have any questions or need additional information, please contact the FEMA Region IV Office, CRS Coordinator, Roy McClure, by telephone at (770) 220-8835. Sincerely,
William H. Lesser, CRS Coordinator Federal Insurance and Mitigation Administration
Enclosure
cc: Mie Lucas, CRS Coordinator
COMMUNITY RATING SYSTEM
VERIFICATION
REPORT
City of Augusta-Richmond County, GA Verified Class 7
NFIP Number: 130158 New Application
Date of Verification Visit: January 24, 2018
This Verification Report is provided to explain the recommendations of Insurance Services Office, Inc. (ISO) to DHS/FEMA concerning credits under the Community Rating System (CRS) for the above named community. A total of 1511 credit points are verified which results in a recommendation that the community improve from a CRS Class 10 to a CRS Class 7. The following is a summary of our findings with the total credit points for each activity noted in parenthesis:
Activity 310 – Elevation Certificates: The Planning and Development Department maintains elevation certificates for new and substantially improved buildings. Copies of elevation certificates are made available upon request. (38 points) Activity 320 – Map Information Service: Credit is provided for furnishing inquirers with basic flood zone information from the community’s latest Flood Insurance Rate Map (FIRM). Credit is also provided for the community furnishing additional FIRM information, flood depth data, and natural floodplain functions. The service is publicized
annually and records are maintained. (90 points)
Activity 330 – Outreach Projects: Credit is provided for informational material that includes a flood brochure available in various kiosks, general outreach projects that include Utility Bill Brochure, the Family Readiness Day booth, the Safety Summit Booth, and priority audience messages that include Repetitive Loss Outreach Letter. These
projects are disseminated annually. (96 points) Activity 340 – Hazard Disclosure: Credit is provided for state and community regulations requiring disclosure of flood hazards. (10 points)
Activity 350 – Flood Protection Information: Documents relating to floodplain management are available in the reference section of the Augusta Richmond County Public Library. Credit is also provided for floodplain information displayed on the community’s website. (66 points)
Activity 420 – Open Space Preservation: Credit is provided for preserving approximately 9 percent of the Special Flood Hazard Area (SFHA) as open space. (139 points)
City of Augusta-Richmond County, GA Page 2
NFIP #: 130158
Activity 430 – Higher Regulatory Standards: Credit is provided for enforcing regulations that require freeboard for new and substantial improvement construction, cumulative substantial improvement, protection of critical facilities, and local drainage
protection. Credit is also provided for a Building Code Effectiveness Grading Schedule
(BCEGS) Classification of 5/3 and regulations administration. (412 points) Activity 440 – Flood Data Maintenance: Credit is provided for maintaining and using digitized maps in the day to day management of the floodplain and maintaining copies
of all previous FIRMs and Flood Insurance Study Reports. (158 points) Activity 450 – Stormwater Management: The community enforces regulations for stormwater management, soil and erosion control, and water quality. (106 points)
Section 502 – Repetitive Loss Category: Based on the updates made to the NFIP
Report of Repetitive Losses as of November 30, 2017, Augusta, GA has 34 repetitive loss properties and is a Category B community for CRS purposes. All requirements for a Category B community have been met. (No credit points are applicable to this section)
Activity 510 – Floodplain Management Planning: Credit is provided for the adoption and implementation of the Augusta-Richmond County GA Multi-Jurisdictional Hazard Mitigation Plan adopted March 7, 2017. A progress report must be submitted on an annual basis. An update to the credited plan will be due by October 1, 2022.
(176 points) Activity 520 – Acquisition and Relocation: Credit is provided for acquiring and relocating 63 buildings from the community’s regulatory floodplain. (190 points)
Activity 630 – Dams: Credit is provided for a State Dam Safety Program. (30 points)
Activity 710 – County Growth Adjustment: All credit in the 400 series is multiplied by the growth rate of the county to account for growth pressures. The growth rate for Richmond County, GA is 1.06.
Attached is the Community Calculations Worksheet that lists the verified credit points for the Community Rating System. CEO Name / Address: CRS Coordinator Name / Address:
The Honorable Hardie Davis, Jr. Mie Lucas
Mayor of Augusta Deputy Emergency Management Director
535 Telfair Street, Suite 200 3117 Deans Bridge Road
Augusta, Georgia 30901 Augusta, Georgia 30901
(706) 821-1157
Date Report Prepared: June 5, 2018
Community: City of Augusta-Richmond County, GA NFIP Number: 130158
720 COMMUNITY CREDIT CALCULATIONS (New Application):
CALCULATION SECTION:
Verified Activity Calculations: Credit c310 38 38
c320 90 90
c330 96 96
c340 10 10
c350 66 66
c360
c370
c410 x CGA =
c420 131 x CGA 1.06 = 139
c430 389 x CGA 1.06 = 412
c440 149 x CGA 1.06 = 158
c450 100 x CGA 1.06 = 106
c510 176 176
c520 190 190
c530
c540
c610
c620
c630 30 30
Community Classification Calculation: cT = total of above cT = 1511
Community Classification (from Table 110-1): Class = 7
CEO Name/Address: CRS Coordinator Name/Address: The Honorable Hardie Davis, Jr. Mie Lucas Mayor of Augusta Deputy Emergency Management Director 535 Telfair Street, Suite 200 3117 Deans Bridge Road
Augusta, Georgia 30901 Augusta, Georgia 30901 (706) 821-1157 Date Report Prepared: June 5, 2018
AW-720
Commission Meeting Agenda
10/6/2020 2:00 PM
Vendor Award - 20-219 Extrication Equipment for Augusta Fire Department
Department:Fire
Department:Fire
Caption:Motion to approve the award of Bid Item #20-219 Extrication
Equipment for Augusta Fire Department to Municipal
Emergency Services for $118,000.00.
Background:The Augusta Fire Department, through the Augusta Procurement
Department Bid process, requested bids for extrication
equipment.
Analysis:After review of the bids submitted to the Procurement
Department in response to Bid Item #20-219 Extrication
Equipment for the Fire Department, Municipal Emergency
Services was the lowest bid.
Financial Impact:The Augusta Fire Department intends to purchase four complete
sets of extrication equipment at a cost of $29,500 each. The total
cost will be 118,000.
Alternatives:None
Recommendation:To approve the Motion to approve the award of Bid Item #20-
219 Extrication Equipment for Augusta Fire Department to
Municipal Emergency Services.
Funds are
Available in the
Following
Accounts:
Funds are available in the Fire Department 2020 Capital Budget
274034110-5426120
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Wednesday, August 5, 2020 @ 3:00 p.m. for furnishing for Augusta, GA Central
Services Department - Fleet Maintenance. ZOOM Opening: ID: 928 4360 6961 and Password: 512332
Bid Item #20-219 Extrication Equipment for Augusta, GA – Fire Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department (706-821-2422).
A Pre Bid Conference will be held on Tuesday, July 21, 2020 @ 10:00 a.m. via ZOOM. (ID: 964 2561 1630 and Password: 829544)
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Wednesday, July 22, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 25, July 2, 9, 16, 2020
Metro Courier June 25, 2020
Meeting ID Topic Start Time End Time Minutes Participants
92843606961
Opening - Bid Item #20-219 Extrication
Equipment
for Augusta, GA
Fire Department Zoom Meeting 8/5/2020 14:49 8/5/2020 15:06 17 8
Name (Original Name)User Email Minutes
Kathy Murry (Shill@augustaga.gov)shill@augustaga.gov 17
17068212933 15
lr7762 16
Yolanda Jackson yljackson25@gmail.com 14
pj9818 12
Darrell White 11
rzamudio 9
Christopher James cjames@augustaga.gov 8
Commission Meeting Agenda
10/6/2020 2:00 PM
Approval for the acceptance of a grant from the Center for Tech and Civic Life
Department:Board of Elections
Department:Board of Elections
Caption:Motion to approve for the acceptance of a grant from the Center
for Tech and Civic Life.
Background:This grant is made available by the Center for Tech and Civic
Life through a donation by COE of Facebook, Mark Zuckerberg
in the amount of $250 million . It is available by application to
any local county election's in the country. This grant was
applied for by the Richmond County Board of Elections on
September 9, 2020 and we were notified on September 14, 2020
that we had received approval for the full funding request of
$386,279.00. The grant proposal and agreement have been
reviewed and approved by both the Law and Finance
Departments.
Analysis:Grant funds are to be used exclusively for the public purpose of
planning and operationalizing safe and secure election
administration in Richmond County in 2020 covering a time
period of June 15, 2020 through December 31, 2020. Funds had
been designated to defray the cost of absentee voting by mail,
for expanded Advance Voting opportunities, for providing
hazard pay in the amount of $75 per day for all poll workers, for
providing additional absentee ballot drop box opportunity, and
for promotional purposes.
Financial Impact:$386,279.00
Alternatives:Decline the grant
Recommendation:Approval of the grant
Funds are
Available in the
Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
1
To: Center for Technology and Civic Life
From: Richmond County Board of Elections
Date: September 3, 2020
Re: Augusta-Richmond County, Georgia Safe Voting Plan
Overview
Augusta-Richmond County, Georgia faces significant challenges in executing the November 3,
2020 general election. During the June 9, 2020 General Primary and subsequent runoff on August
11, 2020 Augusta-Richmond County experienced a 2900% increase in the number of absentee
ballots mailed out and counted, struggled to provide a safe environment for poll workers and
voters, and experienced issues regarding poll worker retention due to the general fear of
contracting COVID 19.
For the general election, the number of total registered voters is expected to be between 135,000
and 145,000. We are expecting a turnout of 80% or 110,000 voters casting ballots split between
the two modes of voting. This document offers an assessment of resources needed for Augusta-
Richmond County, Georgia to safely and thoroughly prepare for the general election.
A preliminary budget overview estimate on top of what is already available to the County is as
follows:
Absentee Ballot Assembly and Processing Equipment $227,844
Early Voting Sites and Ballot Drop-off Options $97,525
In-person Voting at Polling Places on Election Day $56,810
Secure Dropboxes and related needs $4,100
Total $386,279
Needs Assessment & Costs
The following sections outline initial details of the operation and costs associated with each of
the aforementioned categories.
Absentee Ballot Assembly and Processing Equipment
For the November election, we anticipate absentee-by-mail turnout to be somewhere around
45% of the voters voting, or, 45,000 voters. Automation will be critical to efficiently and
accurately manage ballot envelopes and ballots in weeks leading up to Election Day and in the
canvassing process afterwards. To that end, the following is needed:
2
● Personnel: Due to the number of ballots we anticipate receiving for the November
general election, we will need to hire an additional 25 employees. Processing absentee
ballots will be conducted over a 17 day period of time.
● Outreach Materials: To promote absentee by mail and early voting ahead of the
November election by sending an insert in each utility bill mailed out by the City of
Augusta for 6 consecutive billing cycles and reaching 64,000 households. We will also be
using billboard space pro bono to the extent space is available and will pay a graphic artist
to assist with the development of the digital displays. Also, we will mail prefilled absentee
ballot applications to all voters in Augusta-Richmond County as a convenient method for
applying for an absentee ballot by mail.
● Processing Equipment: Lease electronic envelope openers to speed up the process,
purchase 2 high speed printers to assist with printing absentee ballots, and 10 laptops to
accommodate expanded early voting opportunities.
● Leased Space: In order to accommodate volume of absentee ballots, the personnel
required to process the ballots, and social distance workers it will be necessary to lease
additional processing space.
● Ballot Mail Out Service: To facilitate the quick turnaround time for mailing ballots, we
will hire Runbeck Mailing Solutions to print, package and mail approximately 25,000 mail
absentee ballots not included in the contract between the GA Secretary of State and
Runbeck Mailing Solutions.
Total cost Units Unit costs
Personnel $50,524 20 $2,650
Outreach materials $73,600 107 K .7
Leased Space $11,220 1
Ballot Packaging and Mail out $35,000 25,000 $1.40
Equipment $57,500 20
Total $227,844
Early Voting Sites and Ballot Drop-off Options
Augusta-Richmond County plans to have 4 full-time early voting locations.
For the November 3, 2020 General Election, the Board of Elections will be opening up a mega
Advance Voting Center at the Bell Auditorium plus 3 additional sites. These locations must be
sufficiently staffed with a total of 65 staff members. Ideally, we will offer each worker hazard
pay in the amount of $75 per day in an effort to limit worker turnover, process voters more
efficiently, and manage our sites in a pandemic environment.
3
Total cost Units Unit costs
Personnel for Mega Site $54,400 16 $3,400.00
Hazard Pay $43,125 50 $862.50
Total $97,525
Secure Dropboxes
We will add one additional secure drop box to our jurisdiction. We currently use four. Installing
an additional secure drop box will help ensure that voters have opportunities to return their
ballots safely and securely, especially as we near Election Day and if it may become too late to
send via USPS. In addition to equipment costs and cameras, 2 personnel will be needed to pick
up deposited ballots and monitor drop-off boxes. The estimated cost is $2,100 for the drop box
and $2,500 to pay 2 employees for 5 weeks to pick up and return the ballots and monitor the
drop box.
Total $4,600
In-person Voting at Polling Places on Election Day
Augusta-Richmond County is committed to working to secure fully-staffed polling places on
Election Day. For the primary. We currently have 42 Election Day polling locations in our county.
In order to staff these locations, the county will hire 450 Election Day workers and provide each
with adequate PPE. Also to assist with retention and we would like to provide $75 a day to each
worker in the form of hazard pay compensation.
In an effort to protect both workers and voters, we will like to provide disposable stylus for use
with Georgia’s touch screen voting system. The stylus are made for one time usage and may
either be kept by the voter or discarded after use.
Additionally, the county will buy 20 folding tables to assist with social distancing at polling
locations
Total cost Units Unit costs
Poll Worker Hazard Pay
$33,750 450 $75.00
Poll Worker PPE $10,500 42 $250.00
4
Folding Tables $560 20 $28.00
Disposable Stylus $12,000 100,000 $0.12
Total $56,810
Conclusion
The investments outlined above will allow Augusta-Richmond County, Georgia to reduce the risk
of exposure to coronavirus for voters, election staff and poll workers; identify best practices;
innovate to efficiently and effectively educate our residents about how to exercise their right to
vote; be intentional and strategic in reaching our historically disenfranchised residents and
communities; and, above all, ensure the right to vote in a diversity of communities throughout
the county. Thank you for the opportunity to submit this request.
Commission Meeting Agenda
10/6/2020 2:00 PM
Approval for the acceptance of a pass through grant from the GA Secretary of State's Office
Department:Board of Elections
Department:Board of Elections
Caption:Motion to approve for the acceptance of a grant from the GA
Secretary of State's Office.
Background:A grant in the amount of $15,000 was made available to all
counties in GA by the Secretary of State's Office to use for
security, accessibility, and certain other election related
expenses. The grant has been applied for and the next step is for
Commission approval to accept. The grant application has been
approved by both the Law and Finance Departments.
Analysis:Funding from this grant was used to purchase security cages for
transporting and storing voting equipment, for purchasing
magnifying devices to assist with voter review of voted ballots,
and for miscellaneous items used for crowd control, carts,
supply bags, and extension cords.
Financial Impact:$15,000
Alternatives:Decline the allotment
Recommendation:Approve acceptance of the grant.
Funds are
Available in the
Following
Accounts:
Fund 220
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
Emergency Purchase of Disposable Stylus for November 3, 2020 General Election
Department:Board of Elections
Department:Board of Elections
Caption:Motion to accept as information an emergency purchase of
250,000 disposable stylus for voter's use during the November,
December, and January elections.
Background:Using disposable stylus will mean that our poll workers will not
need to clean styli between usages. The total cost for purchasing
250,000 styli is $30,000 and will be paid for by a recently
received grant. This product has just become available and is a
better solution than the reusable stylus currently being used by
voters to make their choices on the ballot marking device.
Analysis:The use of disposable stylus will help provide a safe
environment for poll workers and voters.
Financial Impact:$30,000
Alternatives:Continue to use re-usable stylus, which is undesirable out of
safety concerns for poll workers.
Recommendation:Accept the purchase as information.
Funds are
Available in the
Following
Accounts:
272-01-4110-53.16210
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
Employees time clock procedures, rules and tracking.
Department:
Department:
Caption:Discuss employees time clock procedures, rules and tracking.
(Requested by Commissioners John Clarke and Brandon
Garrett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
commission meetings: First and third ruesdays of each month - 2:00 p.m.
committee meetings: Second and last Tuesdays of each month - l:00 p.m.
commission/committee: (Please check one and insert meeting date)
r/
Commission Date of Meeting
Public Safety Committee Date of Meeting
Public Services Committee Date of Meeting
Administrative Services Committee Date of Meeting
Engineering Services Committee Date of Meeting
Finance Committee Date of Meeting
contact Information for IndividuavPresenter Making the Request:
-r1,
Telephone Number:
Fax Number:
E-Mail Address:
opic of Discussion be placed on the Agenda:oe
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Room 806 Municipal Buitding
530 Greene Street
Augusta, GA 30901
Telephone Number: 7 06-821-1820
Fax Number: 706-821-1838
E-MailAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,sOffice no later than 9:00 a.m. on the Thursday preceding the Commission meeting and 9:00a.m. on the Thursday preceding the Committee meeting of the following week. A five-minute time limit will be allowed for presentations.
Commission Meeting Agenda
10/6/2020 2:00 PM
Funding 2020 Census Count
Department:
Department:
Caption:Motion to approve funding request to assist Greater Augusta’s
Interfaith Coalition's Total Census Count Initiative. To
support census responses from hard to count citizens and
the support for 15 sites of activities for respondents of the local
Census Count. (Requested by Commissioner Ben Hasan)
Background:On June 2, 2020 Rev. Rev. Christopher G. Johnson, Greater
Augusta’s Interfaith Coalition appeared before the commission
requesting funding assistance for its – Total Census Count
Initiative. No action was taken by the Commission.
The U.S. Census Bureau announced on August 3rd they would
cease collections on September 30 instead of October 31, as
previously advertised. Thereby shortening the 2020 Census Self-
Response Phase to end by September 30. The COVID-19
pandemic delayed the start of census taker visits from mid-May
to mid-August. Census results shape the future of communities,
as census data informs how billions of dollars in federal funds
are distributed for health clinics, school lunch programs, disaster
recovery initiatives, and other critical programs and services for
the next 10 years.
Analysis:According to GMA/ACCG this will impact many census
outreach plans, campaigns, or promotions local complete count
committee or cities/counties may have planned. Georgia is still
lagging behind the national average in collections and only 89
counties have crossed over the 50% response rate mark.
U.S.Census Bureau shows Georgia rank 58.9% and Richmond
County 56.3%
Financial Impact:
Alternatives:
Cover Memo
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
Commissioner Garrett Storm water
Department:
Department:
Caption:Motion to approve beginning the 5 year storm water review: to
include total fees collected since inception, all completed storm
water infrastructure work and all storm water system grass
cutting contractors and costs. Review should be completed in 2
weeks and brought back to commission for review. (Requested
by Commissioner Brandon Garrett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
COVID-19 Solid Waste Collection Hauler Compensation
Department:Environmental Services
Department:Environmental Services
Caption:Motion to approve a request by Advanced Disposal and Orion
Waste Systems for supplemental compensation for additional
work performed during the COVID-19 pandemic in accordance
with Section 20.28 Force Majeure per their respective contracts
with Augusta. This time period covers April, 2020 through
December, 2020.
Background:Advanced Disposal and Orion Waste Solutions have both
reported increases in the amount of material placed for
collection since the beginning of the COVID-19 pandemic. The
haulers state there has been more materials generated from
people staying home due to public health state of emergency,
shelter in place order, job loss, quarantines and isolations,
summer vacation, and now homeschooled children. They have
experienced increases in all four collection materials: garbage,
recycling, yard waste, and bulky debris. In addition, the haulers
have experienced a reduction of drivers due to COVID-19
quarantine and isolation requirements. The haulers report that
the increase in additional materials and reduction in drivers have
slowed down collection routes resulting in late service and
unfinished routes on scheduled service day. Advanced Disposal
and Orion Waste Solutions have both taken measures in order to
meet the pandemic demand including bringing in additional
trucks and drivers.
Analysis:The Environmental Services Department has confirmed that
Advanced Disposal and Orion Waste Solutions have incurred a
substantial increase the amount of tonnage and trips to the
landfill in the months of April, May, June, and July, 2020 as
compared to previous years. Both companies have incurred
significant liquidated damages due to the effects of the COVID-
19 pandemic.Cover Memo
Financial Impact:The Environmental Services Department has confirmed that
Advanced Disposal and Orion Waste Solutions have incurred a
substantial increase the amount of tonnage and trips to the
landfill in the months of April, May, June, and July, 2020 as
compared to previous years. Both companies have incurred
significant liquidated damages due to the effects of the COVID-
19 pandemic.
Alternatives:1. Provide no relief for COVID-19 damages; haulers would
incur financial burden.
Recommendation:The Environmental Services Department recommends to waive
liquidated damages each month assessed in the Monthly
Performance Summary from April, 2020 through December,
2020 as supplemental compensation for COVID-19 additional
services.
Funds are
Available in the
Following
Accounts:
Approximately $450,000 542044110-5222110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
CSX917879 Temporary Right of Entry Agreement
Department:Augusta Utilities
Department:Augusta Utilities
Caption:Motion to approve CSX917879 Temporary Right of Entry
Agreement.
Background:AUD needs to replace a sanitary sewer pipeline located behind
the old Lily Tulip plant near 15th Street. In order to prepare the
plans, AUD needs to access the railroad tracks , so that they can
survey the area. CSX Transportation has requested that Augusta
enter into a Temporary Right of Entry Agreement.
Analysis:This is the usual agreement used, by CSX, for temporary
entrance onto their property.
Financial Impact:Contract Review Fee: $1,500.00 Railroad Protective Liability:
$700.00
Alternatives:Disapprove CSX917879 Temporary Right of Entry Agreement.
Recommendation:Approve CSX917879 Temporary Right of Entry Agreement.
Funds are
Available in the
Following
Accounts:
G/L 507043420-5411120 J/L 81700040-5411120
REVIEWED AND APPROVED BY:
Cover Memo
PS - FORM ROE1
REVISED APRIL 3, 2008
AGREEMENT NO. CSX917879
Page 1 of 7 ø
CSX TRANSPORTATION, INC.
TEMPORARY RIGHT OF ENTRY AGREEMENT
THIS AGREEMENT, Made and effective as of September 8, 2020, by and between CSX
TRANSPORTATION, INC., a Virginia corporation, whose mailing address is 500 Water Street,
Jacksonville, Florida 32202, hereinafter called "CSXT," and AUGUSTA, GEORGIA a
municipal corporation, political subdivision or state agency, under the laws of the State of
Georgia, whose mailing address is 535 Telfair St., Augusta, Georgia 30901, hereinafter called
"Licensee," WITNESSETH:
WHEREAS, Licensee has submitted a written request/application to CSXT requesting
permission to enter CSXT's property located at or near Augusta, Richmond County, Georgia,
Gulf Division, Georgia Subdivision, Milepost YYG-2.01, N332747 Latitude W815953
Longitude, hereinafter called ("Property,") for the purpose of performing surveying and
subsurface utility locating for a proposed permit, as shown on Exhibit "A", attached hereto and
made a part hereof (the "Project"); and
WHEREAS, CSXT is willing to grant to Licensee the limited right and permission to
enter upon the Property for the limited purpose of performing the Project.
NOW THEREFORE, CSXT hereby grants to Licensee the right and permission to enter
upon the Property for the purpose of performing said Project, subject to the terms and conditions
set forth below:
1. PROJECT: The Project shall be performed at the entire cost and expense of Licensee,
in accordance with good and sound engineering practices, to the satisfaction of CSXT's Regional
Engineer or his or her duly authorized representative ("Regional Engineer") and in a manner to
avoid accidents, damages, unnecessary delays to or interference with train traffic of CSXT. Prior
to entry, Licensee shall notify the Regional Engineer's representative and arrange for flagging
protection in accordance with Sections 5 and 7 of this Agreement. Licensee shall not dig in the
ballast line or within the tracks loading influence area, or otherwise disturb the track structure.
Licensee and Licensee's employees, agents, contractors and other representatives (collectively,
"Agents") shall maintain in their possession a copy of this Agreement at all times during their
occupation of the Property.
2. INDEMNITY:
2.1 Licensee hereby assumes risk of and agrees to indemnify, defend, protect and
save CSXT and CSXT's Affiliates harmless with respect to any and all attorneys' fees, liability,
claims, demands, payments, suits, actions, recoveries, penalties, costs, legal expenses,
judgments, settlements, and damages of every nature, degree, and kind (including direct, indirect,
consequential, incidental, and punitive damages) for:
2.1.1 personal injury, including, but not limited to bodily injury to or death
of any person or persons whomsoever, including the agents, servants, Affiliates or employees of
the parties;
PS - FORM ROE1
REVISED APRIL 3, 2008
AGREEMENT NO. CSX917879
Page 2 of 7 ø
2.1.2 the loss or damage to any property whatsoever, including property
owned or in the care, custody or control of the parties hereto or their respective Affiliates;
2.1.3 any environmental damage and any related remediation brought or
recovered against CSXT or any of its Affiliates; and
2.1.4 any and all other losses or damages;
arising directly or indirectly from the presence of Licensee or its Agents on or about the
Property, whether or not attributable in whole or part to the negligence, gross negligence, or
intentional misconduct of CSXT or its Affiliates.
2.2 The parties waive any and all right or opportunity to contest the enforceability
of this Section and agree that, in the event this Section, or any part of this Section, is found
unenforceable by the final, unappealable judgment of a court of competent jurisdiction, this
Section shall be construed so as to be enforceable to the maximum extent permitted by
applicable law. In the event that such court of competent jurisdiction finds that Florida statutory
construction contract indemnity monetary limits apply to this Agreement with respect to
Licensee's indemnification of CSXT and its Affiliates for liability caused in whole or in part by
any act, omission or default by CSXT or its Affiliates, the parties hereto agree that such limit
shall be equal to the limits (exclusive of deductibles) of the applicable insurance required by
Sections 3 and 4 of this Agreement. The parties acknowledge and agree that this monetary limit,
if required, bears a commercially reasonable relationship to this Agreement, in so far as, among
other factors, the parties have taken into account the availability and cost of insurance and other
risk transference devices, the scope of the Project, the risks associated with the Project, and the
compensation and any other benefits exchanged between the parties in connection with this
Agreement.
2.2.1 Licensee shall comply with any federal, state, or local laws, statutes,
codes, ordinances, rules, and regulations applicable to its presence or performance of any activity
on the Property and agrees to indemnify, defend, and hold CSXT and its Affiliates harmless with
respect to any fines, penalties, liabilities, or other consequences for its failure to so comply.
2.2.2 For the purpose of this Agreement, the term "Affiliates" includes all
entities, directly or indirectly owned or controlled by, or under common control of a party or its
respective officers, directors, employees and agents, and in the case of CSXT, includes CSX
Corporation, CSXT and their Affiliates and their respective officers, directors, employees and
agents.
2.2.3 The provisions of this Section shall survive the termination or
expiration of this Agreement.
PS - FORM ROE1
REVISED APRIL 3, 2008
AGREEMENT NO. CSX917879
Page 3 of 7 ø
3. GENERAL LIABILITY INSURANCE:
3.1 Licensee shall procure and maintain, at its expense: (i) statutory Worker's
Compensation and Employers Liability Insurance with available limits of not less than ONE
MILLION AND 00/100 U.S. DOLLARS ($1,000,000.00), which insurance must contain a
waiver of subrogation against CSXT and its Affiliates, if permitted by state law; (ii) Commercial
General Liability coverage (inclusive of contractual liability) with available limits of not less
than FIVE MILLION AND 00/100 U.S. DOLLARS ($5,000,000.00) in combined single limits
for bodily injury and property damage and covering the contractual liabilities assumed under this
Agreement; (iii) business automobile liability insurance with available limits of not less than
ONE MILLION AND 00/100 U.S. DOLLARS ($1,000,000.00) combined single limit for bodily
injury and/or property damage per occurrence; and (iv) such other insurance as CSXT may
reasonably require. Upon request, Licensee shall provide CSXT with a copy of Licensee's
applicable insurance policies. A policy endorsement naming CSXT, and/or its designee, as an
additional insured and specifying such coverage shall be furnished to CSXT prior to the
execution of this Agreement, and the required coverage will be kept in force until all of
Licensee's obligations under this Agreement have been fully discharged and fulfilled, or until
Licensee shall have been specifically released by a written instrument signed by an authorized
officer of CSXT. Licensee shall also provide CSXT with a copy of the insurance policies. The
insurance policies shall provide that the insurance carrier must give CSXT notice at least thirty
(30) days in advance of cancellation of coverage, of any change in coverage, or of cancellation of
the policy. Notwithstanding any provisions of this Section, the liability assumed by Licensee
shall not be limited to the required insurance coverage.
4. RAILROAD PROTECTIVE LIABILITY INSURANCE:
In the event Licensee finds it necessary to perform surveying, construction or demolition
operations within fifty feet (50') of any operated railroad track(s) or affecting any railroad bridge,
trestle, tunnel, track(s), roadbed, overpass or underpass, Licensee shall: (a) notify CSXT; and (b)
procure and maintain during the period of construction or demolition operations, at no cost to
CSXT, Railroad Protective Liability (RPL) Insurance, naming CSXT, and/or its designee, as
Named Insured, written on the current ISO/RIMA Form (ISO Form No. CG 00 35 01 96) with
limits of FIVE MILLION AND 00/100 U.S. DOLLARS ($5,000,000.00) per occurrence for
bodily injury and property damage, with at least TEN MILLION AND 00/100 U.S. DOLLARS
($10,000,000.00) aggregate limit per annual policy period, with Pollution Exclusion Amendment
(ISO CG 28 31 11 85) if an older ISO Form CG 00 35 is used. The original of such RPL policy
shall be sent to and approved by CSXT prior to commencement of such survey, construction or
demolition. CSXT reserves the right to demand higher limits.
At CSXT's option, in lieu of purchasing RPL insurance from an insurance company (but
not CGL insurance), Licensee may pay CSXT, at CSXT's current rate at time of request, the cost
of adding any surveying, construction or demolition activities, to CSXT's blanket Railroad
Protective Liability (RPL) Policy for the period of actual surveying, construction or demolition
activities. This coverage is offered at CSXT's discretion and may not be available under all
circumstances.
PS - FORM ROE1
REVISED APRIL 3, 2008
AGREEMENT NO. CSX917879
Page 4 of 7 ø
5. PRIOR NOTIFICATION: Licensee or Licensee's Agents shall notify CSXT at
least 30 days prior to requiring entry on the Property and shall abide by the instructions of the
Regional Engineer, or his or her authorized representative. Licensee shall complete and submit
CSXT's Outside Party Number Request Form (Form # OP) by facsimile, to facsimile numbers:
(904) 245-3692. Licensee may also scan and email a completed form to email address:
OP_Request@csx.com. A blank form, as well as additional instructions and information, can be
obtained from CSXT's web site, via web link:
http://www.csx.com/share/wwwcsx_mura/assets/File/Customers/Non-
freight_Services/Property_Real_Estate/Outside_Party_Number_Request_Form.pdf
6. CLEARANCES: Neither Licensee nor Agents shall perform any Project or place or
operate any equipment of Licensee or Agents at a distance closer than fifty (50) feet from the
center of any track, without the prior approval of the Regional Engineer. The Regional Engineer
may require protective services or such other services as deemed necessary or appropriate.
Equipment shall be moved across CSXT's track(s) only at a public crossing unless prior
arrangements have been made with the Regional Engineer and a Private Crossing Agreement is
fully executed and in place. Licensee and Agents shall take all precautions necessary to avoid
interference with or damage to CSXT's property and signal and communication facilities during
their performance of the Project.
7. PROTECTIVE SERVICES: If protective services, such as flagging protection, are
required by CSXT, Licensee shall make arrangements with the Regional Engineer to furnish
such personnel, flagman or watchman, that in the Regional Engineer's opinion may be necessary
to protect the facilities and traffic of CSXT during the performance of the Project. Licensee shall
give notice to Licensor by completing and submitting Licensor’s Outside Party Number Request
Form (Form # OP) by logging on to:
https://propertyportal.csx.com/pub_ps_res/ps_res/jsf/public/index.faces
If you are new to the portal, please click the link to sign up.
8. PAYMENT FOR PROTECTIVE SERVICES: Payment shall be made by Licensee
in accordance with the following designated option:
( ) Option 1: Licensee shall make an advance deposit of funds based on an estimate of
the cost of protective or other services as determined by CSXT. The cost for CSXT's services
shall then be assessed by CSXT against this advance deposit. Upon completion of the Project,
any unused funding will be returned to Licensee. If CSXT's costs exceed the advance deposit(s),
a request will be made to Licensee for additional funds or an invoice will be issued to Licensee
for final payment. Licensee shall remit payment to CSXT within thirty (30) days of receipt of
either a request for additional funds or an invoice.
( X ) Option 2: Licensee shall promptly reimburse CSXT for the cost of protective or
other services on an as-incurred basis, including all applicable surcharges, upon receipt of bill(s)
therefore.
PS - FORM ROE1
REVISED APRIL 3, 2008
AGREEMENT NO. CSX917879
Page 5 of 7 ø
9. ENVIRONMENTAL: This Agreement does not include and expressly excludes
the performance of any site investigation activities designed to determine environmental
conditions on, about or beneath the Property. Precluded activities include performing soil
borings for purposes other than geotechnical investigation, obtaining soil, sediment, groundwater
and surface water samples, and conducting field or laboratory analyses of any soil, sediment,
groundwater or surface water samples obtained from CSXT property to identify chemical
composition or environmental condition. If any type of environmental investigation is desired, a
separate right of entry agreement issued through CSXT's Environmental Department must be
secured.
10. CLAIMS: Licensee shall, or shall require Agents, to promptly notify the Regional
Engineer of any loss, damage, injury or death arising out of or in connection with the Project.
11. REMEDIATION: It is understood and agreed that, upon completion of the Project,
the Property shall be left in a condition satisfactory to Regional Engineer or his or her duly
authorized representative.
12. SAFETY:
12.1 All personnel entering the Property must comply with CSXT safety rules and
requirements to include, without exception, the wearing of hard hats and approved safety shoes
and safety glasses with side shields. Anyone not in compliance with these rules and regulations
will be asked to leave the Property.
12.2 Before performing any work authorized by this Agreement, Licensee, at its
sole cost and expense, shall obtain all necessary permit(s) (including but not limited to zoning,
building, construction, health, safety or environmental matters), letter(s) or certificate(s) of
approval. Licensee expressly agrees and warrants that it shall conform and limit its activities to
the terms of such permit(s), approval(s) and authorization(s), and shall comply with all
applicable ordinances, rules, regulations, requirements and laws of any governmental authority
(state, federal or local) having jurisdiction over Licensee's activities, including the location,
contact, excavation and protection regulations of the Occupational Safety and Health Act
(OSHA) (29 CFR 1926.651(b), et al.), and State "One Call" -"Call Before You Dig"
requirements.
13. TERM: This Right-of-Entry Agreement and the permission conferred and the license
granted by it does not constitute a grant of permanent easement and shall terminate upon
completion of the Project or at midnight, March 8, 2021, whichever occurs first, unless extended
in writing by CSXT. In the event Licensee fails to comply with terms and provisions of this
Agreement, Licensee agrees to pay and agrees that CSXT shall be entitled to recover costs and
expenses incurred by CSXT, including legal fees and expenses, to enforce the terms of this
Agreement.
14. SEVERABILITY: The parties agree that if any part, term or provision of the
Agreement is held to be illegal, unenforceable or in conflict with any applicable federal, state, or
local law or regulation, such part, term or provision shall be severable, with the remainder of the
PS - FORM ROE1
REVISED APRIL 3, 2008
AGREEMENT NO. CSX917879
Page 6 of 7 ø
Agreement remaining valid and enforceable. If any provision or any part of a provision of the
Agreement shall be finally determined to be superseded, invalid, illegal, or otherwise
unenforceable pursuant to any applicable law, ordinance, rule or regulation, such determination
shall not impair or otherwise affect the validity, legality, or enforceability of the remaining
provision or parts of the provision of the Agreement, which shall remain in full force and effect
as if the unenforceable provision or part were deleted.
15. ENTIRE AGREEMENT: This Agreement embodies the entire understanding of the
parties, may not be waived or modified except in a writing signed by authorized representatives
of both parties, and supersedes all prior or contemporaneous written or oral understandings,
agreements or negotiations regarding its subject matter.
16. NOTICES: All notices, consents and approvals required or permitted by this
agreement shall be in writing and shall be deemed delivered; upon personal delivery, upon the
expiration of three (3) business days following mailing by U.S. first class mail, or upon the next
business day following mailing by a nationally recognized overnight carrier, to the Licensee at
the address above, and to Licensor at the address shown on Page 1, c/o CSXT Contract
Administration, J180; or at such other addresses as either party may designate by delivery of
prior notice to the other party .
17. TERMINATION: CSXT shall have the right at any time and at its sole discretion to
terminate this Agreement upon notice to Licensee.
18. WAIVER: If either party fails to enforce its respective rights under this Agreement,
or fails to insist upon the performance of the other party's obligations hereunder, such failure
shall not be construed as a permanent waiver of any rights or obligations in this Agreement.
19. GOVERNING LAW; VENUE: This Agreement shall be governed by and construed
under the laws of the State of Florida, without regard to the choice of law provisions thereof.
Venue for any action arising from, or brought to enforce, this Agreement, shall vest exclusively
in the state or federal courts located in Duval County, Florida, and the parties agree to submit to
the personal jurisdiction of any state or federal court located in Duval County, Florida.
20. NO ASSIGNMENT: Notwithstanding anything to the contrary contained in this
Agreement, Licensee shall not permit Agents to enter the Property without first requiring Agents
to agree in writing to comply with all of the terms of this Agreement. Notwithstanding the
foregoing, Licensee shall continue to be responsible for insuring that Agents comply with all of
the terms and conditions of this Agreement and shall indemnify and hold CSXT harmless for any
damages described in Section 2 above caused in whole or in part by such subcontractor.
Assignment of this Agreement to any party other than Agents in accordance with this Section
shall not be permitted except upon the prior written consent of CSXT, which consent may be
granted or withheld at CSXT's sole discretion. This Agreement shall be binding upon the parties
and their respective successors and assigns.
PS - FORM ROE1
REVISED APRIL 3, 2008
AGREEMENT NO. CSX917879
Page 7 of 7 ø
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
as of the effective date of this Agreement.
Witness for CSXT: CSX TRANSPORTATION, INC.
_______________________________ By:___________________________________
Print/Type Name:_______________________
Print/Type Title: Senior Manager of
Environmental & Property Management
Witness for Licensee: AUGUSTA, GEORGIA
_______________________________ By:_________________________________________
Who, by the execution hereof, affirms that he/she has
the authority to do so and to bind the Licensee to the
terms and conditions of this Agreement.
Print/Type Name: Hardie Davis, Jr.
Print/Type Title: Mayor
Commission Meeting Agenda
10/6/2020 2:00 PM
Engineering Services for AUD Non-Potable Irrigation System on Fort Gordon
Department:Utilities
Department:Utilities
Caption:Motion to approve proposal from Johnson, Laschober, and
Associates, PC (JLA) to provide engineering services for
Utilities Department’s Non-Potable Irrigation System on Fort
Gordon.
Background:Augusta Utilities Department (AUD) is the contracted water,
sanitary sewer, and non-potable irrigation utility provider for
Fort Gordon. As part of the operations and maintenance of the
Fort Gordon non-potable irrigation system, AUD determined the
elevated storage tank needs to be rehabilitated or replaced. In
December of 2019, the tank was included in a project bid to
paint it along with two other AUD tanks. However, the two bids
received were rejected for being noncompliant and over budget.
Considering the high cost, AUD decided to study whether to
rehabilitate the tank, replace it, or implement a system
alternative. AUD requested JLA to submit a proposal to perform
the study and design in a phased approach. JLA has experience
working with AUD’s elevated tanks on Fort Gordon, designing
the two potable system tanks constructed in 2012. Furthermore,
JLA has developed a working relationship with Fort Gordon as
part of the design team for the new Cyber CoE Campus. This
will be helpful regarding design coordination, which will include
the third party equipment on the existing tank. This first phase
will assess the tank condition and analyze the distribution
system. This will lead to evaluating alternatives to rehabilitate
the existing tank, replace it with a different tank at a different
location, or replace the tank with a different asset such as a
booster pump station. The study will consider the overall
development of the non-potable irrigation distribution system,
because the system will eventually expand across Fort Gordon.
The study will conclude with a recommended course of action.
The cost for JLA’s engineering services will be covered under
AUD’s budget paid by Fort Gordon.
Cover Memo
Analysis:Based upon their qualifications as preapproved consultants
under RFQ #18-132 Engineering Consultant Services for
Utilities, the Utilities Department recommends contracting with
JLA to perform engineering services for the Fort Gordon Non-
Potable Irrigation System. Utilities Department requests
approval in the amount of $75,000.00 to fund the proposed
services.
Financial Impact:$75,000 funding is available from the following accounts:
507043410-5212115/ 88880071-5212115.
Alternatives:Alternatives No alternatives are recommended.
Recommendation:Recommend approval for Utilities Department to contract with
Johnson, Laschober and Associates, PC for the proposed
services in the amount of $75,000.00.
Funds are
Available in the
Following
Accounts:
Funds are available in the following accounts: 507043410-
5212115/88880071-5212115.
REVIEWED AND APPROVED BY:
Cover Memo
Johnson, Laschober & Associates, PC Page 1 of 2 Telephone: 706-724-5756
1296 Broad Street Fax: 706-724-3955 PO Box 2103 Web Site: www.theJLAgroup.com Augusta, GA 30903 Email: jla@jtheJLAgroup.com P:\Proposals\PZL2020\PZL236 Fort Gordon Raw Water Storage Tank Supply\PZL236.docx
ARCHITECTS ♦ ENGINEERS ♦ LANDSCAPE ARCHITECTS
FEE AGREEMENT
PROPOSAL #: PZL 236 DATE: 9/4/2020
TO: Steve Behrend, PE SENT BY: PHONE 706-312-5057
Augusta Utilities Department CELL 706-836-6157 452 Walker St., Suite 200 EMAIL SBehrend@augustaga.gov
Augusta, GA 30901
RE: Fort Gordon Irrigation System Study
BY: William T. Buchanan, P.E.
FEE ARRANGEMENT:
Phase I: Study Phase $68,000 (Lump Sum) Phase I: Additional Services Contingency $ 7,000 Phase II: Design Phase TBD Phase III: Construction Administration Phase TBD Total Lump Sum PO Amount $75,000
SCOPE OF SERVICES (SOW):
I. Phase I: Study Phase
A. A Conditions Assessment Summary for the existing multi-leg 0.5MG elevated storage tank (EST)
located in Fort Gordon (south side of Lane Avenue) will be provided and based largely on the 1996
and 2011 tank evaluation reports with some input from AUD on any repairs made since those reports
were issued. Items to be addressed include the following:
1. Paint system, interior and exterior.
2. Structure: Evaluate the condition of the structure.
3. Accessories: Evaluate existing tank accessories with respect to AWWA and ANSI/OSHA with
regards to safety and operations, including vaults, etc.
B. Meetings will be held with stakeholders to discuss 3rd party equipment on and under the EST to
understand project implications on them and their operations.
C. Confirm existing system operations (working with Augusta Utilities personnel) including:
1. Existing system schematic.
2. Identify existing deficiencies and future needs, etc. with respect supply, pump, storage and
distribution.
PZL236 9/4/20
Johnson, Laschober & Associates, PC Page 2 of 2 Telephone: 706-724-5756 1296 Broad Street Fax: 706-724-3955 PO Box 2103 Web Site: www.theJLAgroup.com Augusta, GA 30903 P:\Proposals\PZL2020\PZL236 Fort Gordon Raw Water Storage Tank Supply\PZL236.docx
D. Analyze system and determine the minimum elevated storage requirements (volume and high water
elevation) to meet current and future needs of on-site irrigation system at the existing elevated
storage site.
E. Investigate and develop a viable alternative(s) to Elevated Storage that offers an economic
advantage to utilizing EST.
F. Prepare cost estimates for existing EST rehab vs. new EST vs. alternative(s) to Elevated Storage.
G. Make final recommendation(s) on which system improvement to pursue. Note that if existing EST
rehab is a viable system improvement, an assessment will be procured through AUD’s existing
relationship with Utili-Vision to spot measure steel thicknesses inside and outside of the tank and to
spot check conditions of steel rivets on the tank legs.
II. Phase I – Additional Services Contingency – An allowance is proposed to address additional services
that may be required for a project of this complexity. Additional service items will be identified by
task number, description and, if pertinent, construction cost. JLA will submit a description of each
additional service item with task number and fee amount. Work will proceed for each additional task
upon approval by AUD.
III. Phase II – Design Phase – Scope & Fees to be determined after completion of Phase I.
IV. Phase III – Construction Administration Phase - Scope & Fees to be determined after completion of
Phase I.
The above proposed work will be performed in accordance with AUD’s contract general terms and conditions
relevant to this SOW.
Offered by Engineer Accepted by (Client):
(signature) (signature) (date)
William T. Buchanan, P.E./Project Manager (printed name/title) (printed name/title) Billing Address:
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Non-Potable Irrigation Elevated Water Storage Tank
Fort Gordon Non-Potable Irrigation System
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Commission Meeting Agenda
10/6/2020 2:00 PM
Fort Gordon Maglin Terrace & Boardman Lake Water and Sanitary Sewer Improvements
Department:Utilities
Department:Utilities
Caption:Motion to approve award of Bid Item #20-226 to Blair
Construction, Inc. to construct the Fort Gordon Maglin Terrace
& Boardman Lake Water and Sanitary Sewer Improvements
under the Task Order Program RFQ #18-263 in the amount of
$774,187.00.
Background:Augusta Utilities Department (AUD) is the contracted water,
sanitary sewer, and irrigation utility provider for Fort Gordon.
Fort Gordon is redeveloping areas of the Maglin Terrace and
Boardman Lake Housing Areas. Thus, AUD is constructing
1,220 feet of water main, 2,000 feet of sanitary sewer main, and
related service connections to support the housing construction.
Analysis:Blair Construction, Inc. submitted an acceptable bid package and
was the lowest responsive bidder. The Utilities Department
reviewed the bid and found it to be fair and reasonable. We
concur with Alfred Benesch and Company’s recommendation to
award this contract to Blair Construction, Inc. to construct the
Maglin Terrace & Boardman Lake Water and Sanitary Sewer
Improvements.
Financial Impact:$774,187.00 funding is available from the following accounts:
507043490-5425410/88880240-5425410.
Alternatives:No alternatives are recommended.
Recommendation:Recommend approval for Utilities Department to contract Blair
Construction, Inc. to construct this project for the amount of
$774,187.00.
Funds are
Available in the
Funds are available in the following accounts: 507043490-
5425410/88880240-5425410.
Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
UTILITIES DEPARTMENT Allen Saxon Interim Director
Augusta Utilities Department 452 Walker Street, Suite 200 - Augusta, GA 30901 (706) 312-4132 – Fax (706) 312-4133 WWW.AUGUSTAGA.GOV
MEMORANDUM DATE: September 3, 2020 TO: Geri A. Sams, Director Procurement FROM: Allen Saxon SUBJECT: Bid Item #20-226 Maglin Terrace & Boardman Lake Water and Sanitary Sewer Improvements - Task Order for Augusta, GA - Utilities Department Bid Date: Tuesday, August 18, 2020 @ 3:00 p.m.
_____________________________________________________________________________
We reviewed the bid tabulation and submittals received for the subject project. We agree with Alfred Benesch & Company that Blair Construction, Inc. is the lowest responsive bidder.
I concur with Benesch’s recommendation to award Bid Item #20-226 to Blair Construction, Inc. in the
amount of $774,187.00.
Attachments: 1. Benesch Recommendation and Bid Tab Summary
2. Augusta Procurement Department Bid Tabulation Sheet
Cc: Horace Luke
Alfred Benesch & Company
1005 Broad Street, Suite 200
Augusta, GA 30901
www.benesch.com
P 706-722-4114
F 706-722-6219
September 2, 2020
Augusta Utilities Department
452 Walker Street, Suite 200
Augusta, GA 30901
ATTN: Mr. Steve Behrend
RE: Bid Item # 20-226 – Maglin Terrace & Boardman Lake Water and Sanitary Sewer Improvements
– Task Order for Augusta, GA – Utilities Department
Mr. Behrend:
On Tuesday, August 18, 2020, Augusta-Richmond County received bids for the Maglin Terrace & Boardman Lake
Water and Sanitary Sewer Improvements, Bid item #20-226, for Augusta Utilities Department. Benesch has
reviewed the bids and is enclosing a bid tab summary for each bidder. Total bids as calculated using extended
unit prices are shown below.
Bidder Total Base Bid
Blair Construction $774,187.00
Beams Contracting $987,765.00
Upon review of the submitted bids, Benesch recommends award of this bid to Blair Construction. Should you
have any questions regarding this information, please do not hesitate to contact our office.
Very truly yours,
Alfred Benesch & Company
Victor Conover, PE, CFM
Project Manager
Attachments
ITEM NO.DESCRIPTION UNIT QTY UNIT COST TOTAL COST UNIT COST TOTAL COST
W-2 8" WATER MAIN PIPE, RESTRAINED JOINT LF 1,285 56.00$ 71,960.00$ 59.00$ 75,815.00$
W-4 8" X 8" TEE PIPE FITTING EA 1 892.00$ 892.00$ 755.00$ 755.00$
W-5 FIRE HYDRANTS EA 3 5,650.00$ 16,950.00$ 5,480.00$ 16,440.00$
W-7B 8" GATE VALVE EA 6 2,515.00$ 15,090.00$ 1,800.00$ 10,800.00$
W-10A 8" X 2" TAPPING SLEEVE AND VALVE EA 1 616.00$ 616.00$ 5,800.00$ 5,800.00$
W-11A PRESSURE REDUCING VALVE (Install with Service Connection) EA 10 1,800.00$ 18,000.00$ 5,630.00$ 56,300.00$
W-11B BACKFLOW PREVENTER (Install with Service Connection) EA 10 1,585.00$ 15,850.00$ 4,403.00$ 44,030.00$
W-13A 1-1/2" LONG SIDE WATER SERVICE CONNECTIONS COMPLETE (2" Tap, meter
assembly, service line to 5' from building)EA 4 7,210.00$ 28,840.00$ 4,600.00$ 18,400.00$
W-14A 1-1/2" SHORT SIDE WATER SERVICE CONNECTIONS COMPLETE (2" Tap, meter
assembly, service line to 5' from building)EA 6 4,240.00$ 25,440.00$ 3,900.00$ 23,400.00$
W-16A WATER MAIN TIE-IN TO EXISTING LINES EA 5 665.00$ 3,325.00$ 5,340.00$ 26,700.00$
W-16B DEADMAN (on existing 6" and 8" mains at tie-ins) EA 3 2,333.00$ 6,999.00$ 2,320.00$ 6,960.00$
W-18 ABONDON EXISTING WATER LINES EA 1 9,100.00$ 9,100.00$ 2,850.50$ 2,850.50$
$213,062.00 $288,250.50
ITEM NO.DESCRIPTION UNIT QTY UNIT COST TOTAL COST UNIT COST TOTAL COST
S-1A 8" PVC SANITARY SEWER PIPE, SDR-26, INCLD. TYPE II (NO. 57 STONE)
BEDDING MATERIAL, H: 1-10 LF 1,360 50.00$ 68,000.00$ 127.00$ 172,720.00$
S-1B 8" PVC SANITARY SEWER PIPE, SDR-26, INCLD. TYPE II (NO. 57 STONE)
BEDDING MATERIAL, H: 10-12 LF 310 50.00$ 15,500.00$ 147.00$ 45,570.00$
S-1C 8" PVC SANITARY SEWER PIPE, SDR-26, INCLD. TYPE II (NO. 57 STONE)
BEDDING MATERIAL, H: 12-14 LF 250 50.00$ 12,500.00$ 155.00$ 38,750.00$
S-1D 8" PVC SANITARY SEWER PIPE, SDR-26, INCLD. TYPE II (NO. 57 STONE)
BEDDING MATERIAL, H: 14-16 LF 60 50.00$ 3,000.00$ 163.00$ 9,780.00$
S-6A PRECAST SANITARY SEWER MANHOLE (GA DOT STD. 1011A), TYPE 1, DEPTH
0'-6' EA 13 5,321.00$ 69,173.00$ 5,236.00$ 68,068.00$
S-7A ADDITIONAL SANITARY MANHOLE DEPTH, TYPE 1, DEPTH CLASS 1 LF 10 114.00$ 1,140.00$ 550.00$ 5,500.00$
S-7B ADDITIONAL SANITARY MANHOLE DEPTH, TYPE 1, DEPTH CLASS 2 LF 50 114.00$ 5,700.00$ 550.00$ 27,500.00$
S-10 OUTSIDE DROP PIPING EA 2 6,815.00$ 13,630.00$ 8,295.00$ 16,590.00$
S-12 SANITARY SEWER MANHOLE TIE-IN EA 1 1,735.00$ 1,735.00$ 3,985.00$ 3,985.00$
S-13 6" PVC SANITARY SEWER SERVICE CONNECTIONS, SDR-26 COMPLETE new
lines to 5' from building, existing services connected where out)EA 12 3,040.00$ 36,480.00$ 2,017.00$ 24,204.00$
$226,858.00 $412,667.00
ITEM NO.DESCRIPTION UNIT QTY UNIT COST TOTAL COST UNIT COST TOTAL COST
P-2 AUD PRIVATE ROAD CUT PATCH (10" Base and 4"Asphalt Patch( SY 350 156.00$ 54,600.00$ 129.30$ 45,255.00$
P-9 REMOVE AND REPLACE CONCRETE CURB AND GUTTER LF 25 120.00$ 3,000.00$ 175.00$ 4,375.00$
P-11 AED UTILITY ROAD CUT PATCH (Concrete Cap, asphalt patch and asphalt overlay, SY
measured for cap and patch)SY 200 580.00$ 116,000.00$ 131.00$ 26,200.00$
$173,600.00 $75,830.00
SECTION SUB-TOTAL
SECTION SUB-TOTAL
SECTION SUB-TOTAL
BEAM'S CONTRACTING
AUGUSTA UTILITIES DEPARTMENT
FORT GORDON
MAGLIN TERRACE AND BOARDMAN LAKE WATER AND SANITARY SEWER IMPROVEMENT PROJECT
BID TABULATION 2020-09-02
WATER MAIN BLAIR CONSTRUCTION
PAVEMENT STRUCTURE
SANITARY SEWER
ITEM NO.DESCRIPTION UNIT QTY UNIT COST TOTAL COST UNIT COST TOTAL COST
163-0232 TEMPORARY GRASSING LS 1 3,792.00$ 3,792.00$ 2,850.00$ 2,850.00$
163-0240 MULCHING TN 10 415.00$ 4,150.00$ 275.00$ 2,750.00$
163-0300 CONSTRUCTION EXIT (Installation, maintenance, and removal) EA 2 2,200.00$ 4,400.00$ 3,450.00$ 6,900.00$
163-0529 BALED STRAW CHECK DAM/SEDIMENT BARRIER (Installation, maintenance and
removal)LF 75 16.00$ 1,200.00$ 55.00$ 4,125.00$
163-0550 INLET SEDIMENT TRAP (Installation, maintenance and removal) EA 5 725.50$ 3,627.50$ 550.00$ 2,750.00$
171-0030 SILT FENCE , TYPE C (Installation, maintenance and removal) LF 1050 4.15$ 4,357.50$ 5.65$ 5,932.50$
$21,527.00 $25,307.50
ITEM NO.DESCRIPTION UNIT QTY UNIT COST TOTAL COST UNIT COST TOTAL COST
M-1 FLOWABLE FILL CY 25 410.00$ 10,250.00$ 225.00$ 5,625.00$
M-3 ROCK EXCAVATION CY 50 30.00$ 1,500.00$ 85.00$ 4,250.00$
M-4 SELECT BACKFILL (GDOT TYPE II) CY 175 50.00$ 8,750.00$ 54.00$ 9,450.00$
M-5 CLEARING AND GRUBBING LS 1 12,000.00$ 12,000.00$ 14,500.00$ 14,500.00$
M-6 FENCE REMOVAL AND REPLACEMENT LF 50 115.00$ 5,750.00$ 55.00$ 2,750.00$
$38,250.00 $36,575.00
ITEM NO.DESCRIPTION UNIT QTY UNIT COST TOTAL COST UNIT COST TOTAL COST
LS-1 MOBILIZATION LS 1 13,320.00$ 13,320.00$ 35,000.00$ 35,000.00$
LS-2 BOND AND INSURANCE LS 1 9,920.00$ 9,920.00$ 14,600.00$ 14,600.00$
LS-4 TRAFFIC CONTROL LS 1 4,000.00$ 4,000.00$ 21,385.00$ 21,385.00$
LS-5 PERMANENT GRASSING LS 1 9,000.00$ 9,000.00$ 4,500.00$ 4,500.00$
LS-6 AS-BUILT SURVEY/CONSTRUCTION STAKING LS 1 14,650.00$ 14,650.00$ 23,650.00$ 23,650.00$
LS-7 OWNER ALLOWANCE (to be used as directed by the Engineer) LS 1 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$
$100,890.00 $149,135.00
$774,187.00 $987,765.00
LUMP SUM CONSTRUCTION
BID TOTAL
SECTION SUB-TOTAL
SECTION SUB-TOTAL
SECTION SUB-TOTAL
MISCELLANEOUS ITEMS
EROSION CONTROL
OFFICIAL
Vendors Attachment
"B"E-Verify SAVE
Form Addendum 1 Bid
Bond Base Price
BEAMS CONTRACTING
15030 ATOMIC ROAD
BEECH ISLAND SC 29842
YES 167300 YES YES YES $987,765.00
LEGACY WATER GROUP, LLC
10130 BOB WILLIAMS
PARKWAY
COVINGTON, GA 30014
NORTH AMERICAN PIPELINE
62 HAMBY RD. SE
MARIETTA, GA 30067
GARNTO
4811 CLARK DRIVE
EVANS, GA 30809
GEARIG CIVIL WORKS
322 GRIMAUDE BLVD.
GROVETOWN, GA. 30813
BLAIR CONSTRUCTION
4308 Evans to Locks Road
EVANS, GA 30809
YES 224004 YES YES YES $774,187.00
Total Number Specifications Mailed Out: 7
Total Number Specifications Download (Demandstar): Task Order - NA
Total Electronic Notifications (Demandstar): Task Order - NA
Georgia Procuement Registry: Taks Order - NA
Mandatory Pre-Bid Conference Attendees: 12
Total Packages Submitted: 2
Total Noncompliant: 0
Bid Item #20-226 Maglin Terrace & Boardman Lake Water and
Sanitary Sewer Improvements - Task Order
for Augusta, GA - Utilities Department
Bid Date: Tuesday, August 18, 2020 @ 3:00 p.m.
Page 1 of 1
OFFICIAL
Vendors Attachment
"B"E-Verify SAVE
Form Addendum 1 Bid
Bond Base Price
BEAMS CONTRACTING
15030 ATOMIC ROAD
BEECH ISLAND SC 29842
YES 167300 YES YES YES $987,765.00
LEGACY WATER GROUP, LLC
10130 BOB WILLIAMS
PARKWAY
COVINGTON, GA 30014
NORTH AMERICAN PIPELINE
62 HAMBY RD. SE
MARIETTA, GA 30067
GARNTO
4811 CLARK DRIVE
EVANS, GA 30809
GEARIG CIVIL WORKS
322 GRIMAUDE BLVD.
GROVETOWN, GA. 30813
BLAIR CONSTRUCTION
4308 Evans to Locks Road
EVANS, GA 30809
YES 224004 YES YES YES $774,187.00
Total Number Specifications Mailed Out: 7
Total Number Specifications Download (Demandstar): Task Order - NA
Total Electronic Notifications (Demandstar): Task Order - NA
Georgia Procuement Registry: Taks Order - NA
Mandatory Pre-Bid Conference Attendees: 12
Total Packages Submitted: 2
Total Noncompliant: 0
Bid Item #20-226 Maglin Terrace & Boardman Lake Water and
Sanitary Sewer Improvements - Task Order
for Augusta, GA - Utilities Department
Bid Date: Tuesday, August 18, 2020 @ 3:00 p.m.
Page 1 of 1
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Fort Gordon, Georgia
Invitation to Bid
Sealed bids will be received at this office until Tuesday, August 18, 2020 @ 3:00 p.m. for furnishing – Via ZOOM
ZOOM Meeting ID: 946 9244 7799 - Password: 406222
Bid Item #20-226 Maglin Terrace & Boardman Lake Water and Sanitary Sewer Improvements - Task Order – for
Augusta, GA - Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901 (706-821-2422). Plans and specifications for the project shall be obtained by all prime contractors,
subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are
$100.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning
Tuesday, July 22, 2020. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to
overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the
successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not
advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
Pre Bid Conference will be held on Monday, August 3, 2020 @ 10:00 a.m. Via Zoom - Meeting ID: 930 1259 0778
Password: 224421
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Tuesday, August 4, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No proposal may be withdrawn for a period of ninety (90) days after RFPs have been opened, pending the execution of contract
with the successful vendor. A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will be required
for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Mailed to Pre-Qualified Task Order Vendors July 21, 2020
Revised: 2/19/2016
BEAMS CONTRACTING
ATTN: BUDDY ROWLAND
15030 ATOMIC ROAD
BEECH ISLAND SC 29842
LEGACY WATER GROUP, LLC
ATTN: PHILLIP YOUNG
10130 BOB WILLIAMS PARKWAY
COVINGTON, GA 30014
NORTH AMERICAN PIPELINE
62 HAMBY RD. SE
MARIETTA, GA 30067
GARNTO
ATTN: JASON GARNTO
4811 CLARK DRIVE
EVANS, GA 30809
GEARIG CIVIL WORKS
ATTN: RYAN ROWLAND
322 GRIMAUDE BLVD.
GROVETOWN, GA. 30813
BLAIR CONSTRUCTION
ATTN PATRICK DILLARD
PO BOX 770
EVANS, GA 30809
REYNOLDS CONSTRUCTION
300 EAST BROAD STREET
FAIRBURN, GA 30213
HORACE LUKE
UTILITIES DEPARTMENT Steve Behrend
UTILITIES DEPARTMENT
TREZA EDWARDS
COMPLIANCE OFFICE
BID ITEM #20-226
Maglin Terrace & Boardman Lake Water
and Sanitary Sewer Improvements -
TASK ORDER
FOR AUGUSTA UTILITIES DEPARTMENT
BID DUE: TUE. 8/18/20 @ 3:00 P.M.
BID ITEM #20-226
Maglin Terrace & Boardman Lake Water
and Sanitary Sewer Improvements -
TASK ORDER
FOR AUGUSTA UTILITIES DEPARTMENT
Mailed: 7/22/20
Pre-Qual Vendors
2018 Task Order Vendors 18-263
1 of 1
Meeting ID Topic Start Time End Time Minutes Participants
94692447799
Bid Item #20-226 Maglin Terrace &
Boardman Lake Water
and
Sanitary Sewer Improvements
Task Order for Augusta, GA
Utilities Department 8/18/2020 14:48 8/18/2020 15:02 15 8
Name (Original Name)User Email Total Minutes
Kathy Murry shill@augustaga.gov 15
Oliver Weston oweston@benesch.com 15
Patrick Dillard patdill67@gmail.com 10
19192803247 10
eschnitzler 7
Phyllis Johnson 7
Yolanda Jackson yljackson25@gmail.com 3
Commission Meeting Agenda
10/6/2020 2:00 PM
Landfill Security Measures
Department:
Department:
Caption:Discuss the security measures or lack thereof at the Augusta
Landfill. (Requested by Commissioner Sammie Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
Massiott Drive
Department:
Department:
Caption:Discuss the process for collection of non-compliance waste and
street lights on Massiott Drive, McDuffie Woods Subdivision.
(Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
Motion to Abandon Right of Way- Alley between 1497 and 1499 Ellis Street
Department:Engineering
Department:Engineering
Caption:Motion to determine that the Alley between 1497 and 1499
Ellis Street as shown on the attached map has ceased to be used
by the public to the extent that no substantial public purpose is
served by it or that its removal from the county road system is
otherwise in the best public interest, pursuant to O.C.G.A. §32-
7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be
retained over the entire abandoned portion for existing or future
utilities as directed by Augusta Engineering Department and
Augusta Utilities Department.
Background:The abandonment request has been reviewed by all essential
county departments and administrators and approvals were
received to this abandonment request. The map of said Alley
between 1497 and 1499 Ellis Street is attached.
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to
be held, with results to be presented to the Commission. Notice
to the property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that the Alley between
1497 and 1499 Ellis Street be abandoned.
Recommendation:Approve determination and request for abandonment of the
Alley between 1497 and 1499 Ellis Street pursuant to O.C.G.A.
§32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies) as allowed by law, and an easement(s) as
directed by the Augusta Engineering Department and the
Cover Memo
Augusta Utilities Department to be retained over the entire
abandoned portion for existing or future utilities and drainage.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
Motion to Authorize Condemnation- 4146 Wallie Drive
Department:Engineering
Department:Engineering
Caption:Motion to authorize condemnation to acquire title of a portion
of property for permanent easement and temporary easement
(Parcel 154-0-021-00-0) 4146 Wallie Drive.
Background:The City has been unable to reach an agreement with the
property owner and therefore seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property.
The required property consists of 4,891 square feet of permanent
easement and 6,000 square feet of temporary easement. The
appraised value is $1,218.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
Old Waynesboro Road Sidewalk and Landscaping & Drainage ImprovementsBid 19-284
Department:Engineering
Department:Engineering
Caption:Motion to approve the revised funding on the award of
Construction Contract to J & B Construction in the amount of
$1,819,119.00 for Old Waynesboro Road Sidewalk and
Landscaping & Drainage Improvements. This Award was
approved on July 21, 2020, item #73 for the AED. Bid 19-284
Background:Local Maintenance and Improvement Grant (LMIG) is critical
for completing Augusta Engineering (AED) roadway
maintenance and improvements projects. Each year AED
submits LMIG funding request to GDOT with tentative projects
list. For past few years AED is supplementing LMIG funds with
TIA-Discretionary funds and SPLOST funds to resurface
selected roads and replace/add sidewalks every year. Old
Waynesboro Road sidewalks improvements is included in 2020
LMIG funded and approved by the GDOT. In addition, as other
funding became available or there is cost saving, AED may
include additional roads to resurface or sidewalks
Improvements.
Analysis:Bids were received on October 15, 2019 with J & B
Construction Co. being the low bidder and awarded by Augusta
Commission on July 21, 2020.
Financial Impact:Construction is funded by GDOT FY2020 LMIG funds
($1,591,302) and SPLOST VI ($227,817).
Alternatives:Do not approve and cancel the project.
Recommendation:Approve the revised funding on the award of Construction
Contract to J & B Construction in the amount of $1,819,119.00
for Old Waynesboro Road Sidewalk and Landscaping & Cover Memo
Drainage Improvements. This Award was approved on July 21,
2020, item #73 for the AED. Bid 19-284
Funds are
Available in the
Following
Accounts:
GDOT/FY2020 LMIG – 335-04110-54.14310 ($1,591,302) and
SPLOST VI 328-041110-219828919 $227,817)
REVIEWED AND APPROVED BY:
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project is authorized to approve the award of construction contract to J&B Construction
in the amount of $1,819,119 for Old Waynesboro Rd Sidewalk and landscaping & Drainage
Improvements. Funding is available in the FY2020 LMIG and SPLOST VI funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
LMIG FUNDS 1,591,302$
SPLOST VI 227,817$
1,819,119$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# N/A
CAPITAL PROJECT BUDGET
OLD WAYNESBORO RAD SIDEWALK AND LANDSCAPING &
Honorable Hardie Davis, Jr., Mayor
DRAINAGE IMPROVEMENTS
BID #19-284
1 of 2 9/11/2020
Augusta-Richmond County, Georgia CPB# N/A
CAPITAL PROJECT BUDGET
OLD WAYNESBORO RAD SIDEWALK AND LANDSCAPING &
DRAINAGE IMPROVEMENTS
BID #19-284
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
LMIG
335-041110-54.14310 ($1,591,302)$0 ($1,591,302)
SPLOST VI ($227,817)($227,817)
328-041110-54.14310
TOTAL SOURCES:($1,819,119)$0 ($1,819,119)
USE OF FUNDS
LMIG
335-041110-54.14310 $1,591,302 $0 $1,591,302
SPLOST VI $227,817 $0 $227,817
328-041110-54.14310
TOTAL USES: $1,819,119 $0 $1,819,119
2 of 2 9/11/2020
Commission Meeting Agenda
10/6/2020 2:00 PM
Rebid Waste Haulers Contract
Department:
Department:
Caption:Discuss the process for rebidding waste haulers contracts.
(Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
September 18 Storm Water Meeting
Department:
Department:
Caption:Update on the September 18, 2020 Storm Water Meeting.
(Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
10/6/2020 2:00 PM
Upgrade of Utilities Billing Software
Department:Utilities - Allen Saxon, Interim Director
Department:Utilities - Allen Saxon, Interim Director
Caption:Motion to approve a request to perform upgrade of the Utility
Billing Software that also includes billing for stormwater.
Background:The Utility billing software enQuesta, that is also used to bill
customers for Stormwater, was last upgraded to the latest
version in 2014. Since that time the vendor, Systems &
Software, has made several significant improvements in the
software and now that Augusta has been using this software for
several years for Stormwater billing as well, Utilities (AUD)
feels it is time to move to the latest version of the software to
provide a better experience for customers and a more user-
friendly experience for internal users.
Analysis:At this time, AUD is also requesting approval for funding of
remote hosting of the software as an alternative to continually
upgrading servers as requirements rapidly change. The cost of
shared software expenditures is split with Augusta Engineering
(AED) at a rate of 85% for Utilities and 15% for AED based on
estimated revenue generated from billing. There is currently a
waiting list for customers to be scheduled for upgrades in the
third quarter of 2021, the soonest available date to begin.
Financial Impact:Total cost of the services being requested is $535,970, which
will be allocated $455,574.50 to AUD and $80,395.50 to AED.
The travel costs are only estimated and may vary based on actual
costs. This cost is broken out as: $ 365,720 Software Upgrade $
29,000 Licensing $ 91,250 Maintenance $ 50,000 Travel
$535,970 Total
Alternatives:Alternative is to delay upgrading which would most likely cause
higher prices later and, due to the existence of a waiting list
currently, could cause extensive delays in scheduling the
upgrade.
Cover Memo
Recommendation:AUD recommends approval for the upgrade of enQuesta billing
software as well as remote hosting of the software, with
payments for 15% of upgrade costs and 100% of maintenance
and license fees due at contract signing. Remaining payments
will be due in 2021.
Funds are
Available in the
Following
Accounts:
2020 Funding 506043110-5238110 $ 24,650.00 506043110-
5223110 $ 77,562.50 506043210-5424320 $ 46,629.30
581044320-5424120 $ 26,266.20 Total $ 175,108.00 2021
Funding 506043210-5424320 $ 306,732.70 581044320-5424120
$ 54,129.30 Total $ 360,862.00
REVIEWED AND APPROVED BY:
Cover Memo
Systems & Software, Inc.
Confidential Material Enclosed - This document includes information that Systems & Software, Inc. (S&S) considers to be
confidential, trade secrets, and proprietary information. Unless as required by law, it shall not be disclosed outside (AUG). AUG,
for purposes of this provision, shall include any consultants assisting AUG.
Statement of Work for enQuesta v6 Upgrade
Document Version 1.0
August 7, 2020
Statement of Work for enQuesta v6 Upgrade
Proprietary & Confidential August 10, 2020 Page 2 of 35
Revision History
Date Version Description Author
1.0 Initial Draft Dan Barry
Statement of Work for enQuesta v6 Upgrade
Proprietary & Confidential August 10, 2020 Page 3 of 35
Table of Contents
1. Project Objectives 5
enQuesta v6 5
The City of Augusta and Systems & Software 5
Project Overview 5
2. Purpose of SOW 6
Products and Services 6
Cost, Schedule, and Scope 6
Labor Rates 6
Change Control 6
3. enQuesta v6 Product New Features 7
Optional New Features in Scope: 7
4. enQuesta v6 Security Architecture New Features 8
5. Attachments to the SOW Include 10
6. Initiate & Analysis Phase 11
Phase Overview 11
Phase Deliverables & Key Milestones 11
Project Team Assembly / Staffing Requirements 12
Project Kick Off, New Features & Client EnQuesta Challenges / Pain Points Review 13
Development of Joint Project Management Plan 13
System Hardware and Software Installation 16
7. Build Phase 20
Phase Overview 20
Phase Deliverables & Key Milestones 20
Data Mapping & Cleansing 21
Execute Test Data Conversions 21
enQuesta Configuration 22
Printer Queue Migration 22
Client-specific modifications & Interfaces 22
Cognos Report Conversion 23
8. Training & Testing Phase 24
Phase Overview 24
Phase Deliverables & Key Milestones 24
Core Team Training 25
enQuesta Analytics Training 26
Test Script Creation / Modification 26
Functional/Integration Testing 27
End User Training 28
9. Activate 29
Activate Phase Overview 29
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Activate Phase Deliverables & Key Milestones 29
Simulation 29
Go-live Conversion 31
Go-Live 31
10. Payment Milestones 34
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1. Project Objectives
enQuesta v6
1.1.1 The City of Augusta and Systems & Software, Inc. (S&S) have agreed to engage in the
upgrade of the existing enQuesta Client Information System (CIS) and ancillary modules.
Under this arrangement, The City of Augusta will upgrade from their currently installed release
of enQuesta v4.5 to enQuesta v6. Objectives of the upgrade are:
Establish The City of Augusta on the standard, most current version of enQuesta v6.
Implement the new features that have been identified within this statement of work.
Upgrade The City of Augusta to the most recent version of Oracle 19c Database,
Operating System and Middleware.
Upgrade S&S’ next generation reporting solution, the enQuesta Reporting Portal, to the
current version utilizing Cognos Analytics.
The City of Augusta and Systems & Software
1.1.2 The City of Augusta, having its principal offices at 360 Bay Street, Suite 180, shall be referred
to herein as the “Client”. Systems & Software, Inc. having its principal offices at 10 E Allen
Street Suite 201 Winooski, VT 05404, shall be referred to herein as “S&S”.
Project Overview
1.1.3 The duration of this project is expected to be 9 months until Go-live plus 1 month of Post-Go-
live (before transitioning to Support) although this is subject to change based on the mutually
agreed upon project plan.
1.1.4 The Client is estimated to have approximately 71,000 active accounts.
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2. Purpose of SOW
Products and Services
2.1.1 This Statement of Work (SOW) describes the products and services to be delivered by S&S
as well as the responsibilities of both the Client and S&S throughout the duration of the Project.
Cost, Schedule, and Scope
2.1.2 S&S and the Client agree to cooperatively manage the cost, schedule, and scope of the
project. Project scope is limited to the tasks and deliverables identified in this SOW. Items not
specifically detailed in this SOW are to be considered out of scope.
2.1.3 All costs associated with third party hardware and/or software will be subject to the current
rates of the third-party vendor at the time an order is placed. Maintenance for third party
software shall commence at the time the order is placed.
Labor Rates
2.1.4 If the need for additional services is required throughout the Project due to scope change,
additional labor rates will apply. Labor rates for additional services will be billed at the current
year hourly billable rate.
Change Control
2.1.5 Both the Client and S&S agree to reserve the right to enter into negotiations covering items
currently known to be outside of scope or not yet currently defined using the S&S Change
Control Plan procedures. It is acknowledged that those negotiations would potentially lead to
a Change Order to this project or a separately defined project. Change Orders will be
evaluated for impact to cost, schedule, project risk(s), and resources.
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3. enQuesta v6 Product New Features
New features available are listed in the New Features Guide. Note that not all new features are
created equal with respect to level of new functionality offered, impact to existing enQuesta
business practices, license cost, ongoing maintenance cost and level of effort required to
implement for analysis, configuration, training and testing. New features that require a significant
level of implementation effort and/or license and maintenance are called out as “Optional” and need
to be listed below to be included in the Upgrade Project scope. Optional features not included below
are considered out of scope. All Standard features are included automatically in the scope of this
Upgrade project.
Optional New Features in Scope:
3.1.1 S&S Hosting (See Hosting Agreement)
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4. enQuesta v6 Security Architecture New Features
The following security architecture enhancements are required with the delivery and implementation of
the enQuesta v6 solution.
4.1 Web Application Firewall (WAF) - S&S will install a Web Application Firewall (WAF) to prevent any
vulnerable requests that would damage the application. See Figure 1 below for full application network
diagram and Figure 2 for zoom in of Internal Zone to identify WAF.
4.1.1 Impact to the Client:
4.1.1.1 The Client’s real time API vendors will need to change the enQuesta endpoint
URLs to the new v6 URLs.
4.2 Enterprise Service Bus (ESB) – S&S will install an ESB that will expose enQuesta APIs using ESB
Proxy service. This will enforce authentication one of two ways for each API (i.e., APIs may have no
authentication now, but will have to choose one of the following methods going forward on v6):
o Basic HTTP authentication with a username and password.
o B2B SSL certificate (allows authentication only between parties with valid certificate)
S&S generates certificate and provides to vendor (note that this is separate from
enQuesta application SSL certificate described below.)
See Figure 1 below for full application network diagram and Figure 2 for zoom in of Internal Zone to
identify ESB.
4.2.1 Impact to the Client:
4.2.1.1 The Client will need to contact each of their real time API vendors to have each
vendor choose Basic HTTP authentication or B2B certificate.
Figure 1
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Figure 2
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4.3 SSL Certificate (for enQuesta application servers, separate from B2B SSL certificate) – We need
to Install a SSL certificate on enQuesta application servers (Prod, Train, Test, etc.) and disable HTTP
access.
4.3.1 Impact to the Client:
4.3.1.1 There are two options for installation:
4.3.1.1.1 Preferred S&S option - S&S prefers to install wildcard enquesta.io
certificate.
4.3.1.1.2 Other option is for the Client to provide SSL certificate with their
own domain.
4.4 FTP Security Changes - Incoming FTP traffic is no longer allowed, however outgoing FTP traffic is
allowed to put or get files from vendors.
4.4.1 Impact to the Client:
4.4.1.1 The Client currently connects to enQuesta servers via FTP to transfer upload and
download files among enQuesta users, vendors and the enQuesta application. These file
transfer processes clearly need to remain in place to support the function of ongoing Utility
business, however the method will be replaced with one of the following for each batch interface
depending on the current process.
4.4.1.1.1 enQuesta manual file upload via enQuesta application (instead of
FTP client or .bat script)
4.4.1.1.2 enQuesta manual file download via enQuesta application (instead
of FTP client or .bat script)
4.4.1.1.3 Job Scheduler file upload
4.4.1.1.4 Job Scheduler file download
4.4.1.1.5 LFTP (ftp/scp/sftp)/cron (S&S to help configure)
4.4.1.1.6 (wget/curl)/cron (S&S to help configure)
4.5 Cash API (CashServices) Change – Applies to Clients using Real-time Payments (e.g., Paymentus,
InvoiceCloud, Kubra, etc.). S&S changed the authentication flow to native session management using
HTTP JSESSIONID header.
4.5.1 Impact to the Client:
4.5.1.1 The Client must inform vendor(s) to make changes needed to connect to API via
new authentication method.
5. Attachments to the SOW Include
Attachment A – Hosting Agreement
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6. Initiate & Analysis Phase
Phase Overview
Phase Deliverables & Key Milestones
Phase Deliverable &
Key Milestones
Deliverable
Type
Delivery Ownership Acceptance Ownership
S&S Client S&S Client
Project Team Assembly Action
X X X X
Completion of Onsite
Kick off Meeting
Action
X X
New Features Review Action
X X
Client enQuesta
Challenges & Pain
Points Review
Action
X X X
Initiate
• Establish project goals and procedures
• Put Project Infrastructure in place
• Plan for testing and configuration of New Features and process changes
Activities
•Project team assembly
•Project Management Plan created
•Project kick off
•New features and Customer enQuesta challenges & pain points review
•System hardware & software installation
•Develop testing plan
•Complete user training matrix and conduct training requirements analysis
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New Features &
enQuesta Process
Change Document(s)
Doc
X X
Project Management
Plan
Doc
X X
Delivery of enQuesta v6
Environment
Action
X X
Develop Testing Plan Doc
X X
Complete User Training
Matrix
Doc
X X X X
Project Team Assembly / Staffing Requirements
6.1.1 Project Manager
6.1.1.1 Both the Client and S&S will assign Project Manager(s) (PM) for the duration of
this project, including the 30 day post Go-Live period, as defined in this SOW. Each Project
Manager shall have decision making authority and be the central point-of-contact within their
respective organization.
6.1.1.2 S&S Project Management activities will be carried out both onsite and remotely.
6.1.1.3 Project Management is comprised of the following responsibilities and associated
activities: Scope Management, Change Management, Resource Management,
Communication Management, Issue Management, and Relationship Management.
6.1.2 Executive Sponsor
6.1.2.1 S&S will assign an Executive Sponsor for the duration of this project. The Client
must also assign an Executive Sponsor. This ensures the needs of all parties are being met.
Executive Sponsors shall interact and/or meet on a mutually agreed upon basis and may
engage on any type of issue.
6.1.3 Project Team
6.1.3.1 Both S&S and the Client will be responsible for assigning a Project Team of
qualified resources to cover all aspects of the project, including but not limited to Project
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Management, Subject Matter Experts (SMEs), and Technical Experts. Qualified Resources are
those individuals that have expert knowledge of today’s environment, and are able to think
outside the box.
6.1.3.2 Proposed areas of expertise include:
Project Management
IT (Hardware, Network, Peripheral Devises)
Conversion
Training
Business Processes / Functional SMEs
Interfaces
Testing
Reporting
6.1.3.3 All project team members are expected to be empowered to make decisions.
6.1.4 Project Room
6.1.4.1 It will be necessary for the Client to establish a Project Room for use throughout
this project. The Project Room must accommodate the S&S Project Team while onsite to
conduct non-training activities, such as Business Process Analysis, Testing, etc.
6.1.4.2 The Project Room must have, power sources, network access, internet access, a
telephone, and a networked printer. The S&S Team must have access to the enQuesta server
while on-site.
Project Kick Off, New Features & Client EnQuesta Challenges / Pain Points Review
6.1.5 The project kick off will take place following the upgrade contract signing. The S&S team will
be onsite to review the following items with the Client:
Review initial project plan schedule
Project Plan – define key tasks, deliverables, interfaces, and testing expectations
Define project structure and lines of communication
Demonstrate and review what functionality has changed from current v5 to v6.
Review existing Client challenges and pain points with current enQuesta processes to
identify additional configuration (changes) that should be done as part of the upgrade.
Note this is not a full BPR or BPA assessment in each of the functional areas. S&S will
review the enQuesta processes identified by the Client in advance of this discussion.
S&S will provide documentation to the Client after this and the New Feature review
session on the new processes and configuration that will be implemented.
Documentation request for current list of users, training needs, and security groups
Hardware and software specifications review, as well as procurement expectations
Development of Joint Project Management Plan
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6.1.6 The Project Management Plan describes how the project will be managed and is necessary
in defining, preparing, integrating and coordinating all subsidiary plans and processes as part
of S&S’s Implementation Methodology. The Project Management Plan will be reviewed and
finalized during the Kick Off.
6.1.7 The Project Management Plan integrates all tasks S&S requires in order to manage the project
and will be the primary source for information for how the project activities will be planned,
executed, monitored and controlled, and closed. The Client might require additional tasks,
such as customer communications or internal process review, but these tasks will not be
reflected or tracked in the Upgrade Project Plan. Following is a list of responsibilities included
with the management of the Project Management Plan.
6.1.8 Scope Management
6.1.8.1 Scope management is the act of managing the project, its associated deliverables,
activities as defined in this SOW, and all contract documents. Proper scope management
ensures that the project plan is executed according to the timeframes and budget defined for
this project. Any scope not defined in this SOW will follow Change Control Plan procedures.
Attached to this SOW is a Sample Project Schedule, Attachment C.
6.1.8.2 The S&S PM will update the project schedule on a monthly basis and submit it to
the Client PM(s) for review and approval. Regular Project Team meetings will be held weekly
via conference call.
6.1.8.3 The S&S PM is responsible for ensuring the day-to-day activities are being carried
out in a manner consistent with defined project objectives, industry standards and contractual
obligations.
6.1.8.4 The Client PM’s are responsible for ensuring the day-to-day activities are being
carried out in a manner consistent with defined project objectives, industry standards and
contractual obligations.
6.1.9 Time Management
6.1.9.1 Time Management is the process of estimating, scheduling and tracking project
activities. The overall project schedule will be managed by the S&S Project Manager to ensure
that the project is delivered in a timely manner. All the critical path items will be managed
closely by the S&S PM and Client PMs in their respective areas of responsibility.
6.1.10 Resource Management
6.1.10.1 Resource Management is the responsibility of both the S&S PM and the Client
PM’s. Each PM is responsible for the oversight and management of the project team members
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from their respective organizations which may include employees, contracted consultants and
vendors.
6.1.10.2 The S&S PM will manage S&S resources; the Client PM’s will manage Client
resources, and third party vendors.
6.1.10.3 At no time shall S&S become involved with the oversight or scheduling of Client
resources or the Client’s third party vendors.
6.1.10.4 It is the responsibility of each PM to ensure proper resources are available as
scheduled in the project plan. This includes, but is not limited to, attendance in training
sessions, team meetings, and conference calls, as well as participation in analysis, testing, and
all other project activities.
6.1.10.5 Changes to the project timeline or the project plan that are due solely to the Client
and/or the Client’s third party vendors may result in a change of scope and be subject to
Change Control Plan procedures.
6.1.11 Change Control Management
6.1.11.1 Change Management is the process whereby out of scope requests or
requirements are documented, analyzed, assessed for impact on the project and submitted for
approval on mutually agreed upon Change Management Control.
6.1.11.2 The Client Project Managers will initiate an S&S Change Request Form which
commences the Change Management process. The initial Change Request will be delivered
to the S&S PM for consideration of the following: any possible resolution plans, resource
requirements, impact to schedule, proposed timeline, and cost.
6.1.11.3 For all approved changes, the S&S PM will update the project schedule with the
additional scope of work including project tasks, durations, and assigned resources. These
tasks will then be managed as part of the overall project.
6.1.11.4 S&S may suggest that some Change Requests be managed outside the scope of
the original implementation. This project decision will require the mutual agreement of the
parties.
6.1.11.5 For those Change Requests that have financial ramifications, Payment Milestones
will be reviewed and suggested modifications proposed by the S&S PM. Such proposed
Payment Milestone changes shall be subject to the approval of the Client.
6.1.12 Test Plan
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6.1.12.1 S&S will deliver a test plan document that will outline the goals of the following
three test phases: Functional/Integration Testing, User Acceptance Testing (UAT, executed
after the Mock Go-live Conversion) and Go-live Testing. Dates will be scheduled for each of
the three test phases in the Project Plan. The Client is responsible for creating day-by-day and
week-by-week detailed testing schedules for Client resources (to determine which test scripts
will be executed) for each of the three test phases.
6.1.12.2 S&S will load standard enQuesta test scripts into a Client specific area in the
SpiraTest online testing tool. The Client is responsible for customizing these test scripts and
adding any additional ones required (e.g., Client specific interface test scripts). Training will be
provided on how to use the SpiraTest tool to manage test script editing/creation.
6.1.12.3 Once the new enQuesta system is launched and the Client’s end users are trained
on the new features during Core Team training, the Client will begin the Functional/Integration
test phase.
6.1.12.4 UAT is a formalized 1-2 weeks of testing (to occur immediately after the Mock Go-
live conversion) in which the S&S implementation team will be onsite assisting the Client with
“day in the life” testing, or executing daily jobs, run sheets, updates and interfaces in enQuesta.
The S&S PM will provide a sample test plan and will jointly customize it with the Client PM to
list all of the major business processes typically run in a 1-2 week period. The Mock Go-live
conversion and UAT together are referred to as Simulation.
6.1.12.5 The final testing event will occur the day before Go-Live. After S&S brings up the
new enQuesta system and completes initial smoke testing, the Client will be responsible for
final testing before providing the final approval to launch. The S&S implementation team will
be onsite to assist in testing.
6.1.13 Relationship Management
6.1.13.1 Relationship Management is the responsibility of the Project Managers. The S&S
PM will serve as the central point of contact for all Client project-related needs. The Client PM’s
will serve as the central point of contact for all S&S project-related needs. The S&S and Client
PM’s are responsible for managing the project to the deliverables specified in this SOW and
contract documents. Implementation issues are the responsibility of the S&S Project Manager,
and supported by the S&S Implementation Team until the end of the 30 day Post Go-Live
Implementation Support Period when the support services are transitioned to the Support
Desk.
System Hardware and Software Installation
6.1.14 Hardware and Third Party Software Requirements
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6.1.14.1 The following sections list the hardware, network and software requirements for
the enQuesta solution. The server and environment specifications are defined at contract
signing so that establishing the project infrastructure can start as soon as the contract is signed.
The Client is required to ensure the hardware is in place, setup and ready for S&S Base
Solution installation (i.e., enQuesta) at the time of project kickoff. While S&S will make every
effort to work around hardware not being available at project kickoff, delays in hardware could
result in schedule delays and change orders.
6.1.14.2 If the Client purchases hardware independently, the order and delivery schedule
must fit within the critical path identified in the project schedule.
6.1.14.3 Hardware Requirements:
6.1.14.3.1 The Client will be running on Oracle cloud. This can be sized
similarly to the current hardware and adjusted up using virtualization. For the
Database, S&S recommends accounting for a 20% increase in load. A hardware
review will take place with the S&S and Client project team.
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6.1.14.4 Client PC Requirements:
6.1.14.5 Third Party Software
6.1.14.5.1 With the initial configuration of the hardware, all core vendor
operational software must be installed and configured. Once the installation and
configuration has been completed, the functionality of this software will be tested.
6.1.15 Client Responsibilities
6.1.15.1 The Client will be responsible for the server footprint (hardware enclosures, power,
etc.) and will provide the necessary space within their data center to accommodate the
hardware configuration.
6.1.15.2 The Client will provide a stable hardware and network environment and a minimum
of one (1) System Administrator to support and maintain the network related hardware and
software. All production network connections must be hard wired; wireless connections are
not suitable for enQuesta production operation.
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6.1.15.3 The Client will meet the minimum system requirements as defined in this SOW.
6.1.15.4 The Client will follow mutually agreed upon back-up procedures. Back-ups will
include the entire server including program files, database and system files as S&S
recommends and instructs.
6.1.15.5 The Client will provide an uninterruptible power supply (UPS) capable of
supporting the application and database servers and hardware for a period of time long enough
to support normal shut down, running on battery backup power.
6.1.15.6 The Client will provide connectivity to the enQuesta server (or servers if the Client
either a) has or will have both a Production and Train server or b) has or will have both a
Production Application and Production Database server).
6.1.15.7 The S&S preferred network connection would be at least 1.5Mbps with all servers
put into a DMZ. Given the number and diversity of Clients requiring support from S&S, each
with varying networking infrastructures, support of software-based VPN clients is not a viable
option for this project. If the Client does not currently have one of these hardware solutions in
place, they will assist S&S’ Network & Security Personnel with the implementation and testing
of one.
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7. Build Phase
Phase Overview
Phase Deliverables & Key Milestones
Phase Deliverable &
Key Milestones
Deliverable
Type
Delivery Ownership Acceptance Ownership
S&S Client S&S Client
enQuesta installed on
Client servers and
environments
Action
X X
Data mapping sessions Action
X X
Data cleansing Action
X X
Build
• Install S&S Base Solution (enQuesta) on Customer servers
• Performa data mapping and cleansing activities
• Execute test conversions
• Configure new features and process changes
• Update interface and Customer-specific modifications to be
v6 compliant
• Existing Cognos reports converted for new version (enQuesta Analytics)
Activities
•enQuesta installed on Customer servers and environments (e.g., prod, test, train)
•Hold data mapping sessions to map existing data to some new features (e.g., device normalization,
notifications), cleanse data as needed
•Execute test conversions
•Configure enQuesta production and test systems for new features and process changes identified
during initiate and analysis phase
•Update interfaces, Customer-specific modifications and Cognos reports to be v6 compliant
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Execute test
conversions
Action
X X
Configure enQuesta
production and test
systems
Action
X X
Update existing
interfaces and Client-
specific modifications for
v6
Action
X X
Convert existing Cognos
reports for v6
Action
X X
enQuesta Database and Software Installation
7.1.1 Once the Client hardware and network configuration is in place, S&S will install and unit test
enQuesta on each of the Client environments (e.g., prod, test, train).
Data Mapping & Cleansing
7.1.2 S&S will hold data mapping sessions (either at kick off, or in subsequent conference calls)
with the Client to determine how to best convert existing enQuesta data into certain new
features that require a data structure change (e.g., device normalization for pre-v4.5 Clients,
cotenant, phone and email new data structures). S&S will document the data
mapping/conversion plan, and then also give the Client spread sheets for either data cleansing
purposes or decisions that need to be made for data mapping/conversion.
7.1.3 The Client is responsible for any data cleansing activities that result from the data mapping
sessions.
Execute Test Data Conversions
7.1.4 S&S will take full responsibility for data conversion with exception of the following Client
activities:
Providing clean data.
Working with S&S to ensure reliable access to data sources and required Client
resources as needed.
The Client will run and provide S&S copies of the billing, trial balance and deposit
reports prior to each conversion.
7.1.5 Data to be converted
7.1.5.1 All data as currently exists in the enQuesta system.
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7.1.5.2 Any data archiving is out of scope. Additional analysis/services would be required
if archiving is desired.
7.1.6 One or two test conversions will be executed as per the Project Plan and timelines that need
to be met to execute Go-live on the desired date. Test conversion(s) will be used for the first
test phase: Functional/Integration testing.
7.1.7 S&S will provide a balancing report and conduct a bill parallel with each test conversion.
enQuesta Configuration
7.1.8 S&S will configure the enQuesta production and test systems according to the decisions
documented in the New Features and enQuesta process changes document from the initiate
and analysis phase. All configuration will be unit tested.
Printer Queue Migration
7.1.9 Printer drivers are created either by the manufacturer or in some cases may use a generic
driver in the operating system. You may have noticed that when buying a new computer at
home, it may not work with your old printer. If your computer is running a new version of
Windows, a driver may not exist for (meaning that version of Windows is not compatible with)
your old printer. If this Upgrade includes an Operating System upgrade, you may find the
same issue arises.
7.1.10 As per the general support contract, the Client is responsible for the equipment such as
computers and printers. Due to S&S’s familiarity with Linux, we find that on a project that
includes an OS upgrade it is easier for us to attempt the migration of print queues within
enQuesta and will attempt to do so. However, testing of those printers is still the responsibility
of the Client. This should be added to the Client’s test plan.
7.1.11 After attempting to migrate your print queues, S&S will provide a list of printers that appeared
to have migrate well and a list of those that did not. For those that did not, S&S will provide
you information regarding the issue that occurred. Once this list has been provided, it becomes
the responsibility of the Client’s test team to report issues in SpiraTest, test printer function,
and resolve printer and network issues. S&S will of course take responsibility for application
issues and test from the server side. The Client’s test team should include two types of
resources, one with experience with enQuesta who can try printing from all the test queues
and one that can address network and hardware issues.
Client-specific modifications & Interfaces
7.1.12 S&S will port forward to v6 all Client interfaces that currently exist in the current production
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enQuesta environment.
7.1.13 All existing Client-specific modifications will be ported forward to v6 as part of the upgrade.
7.1.14 S&S will unit test all ported forward interfaces and Client-specific modifications.
7.1.15 Client Responsibilities
7.1.15.1 Interface work required of third parties, as well as management of the schedule for
third party work on interfaces is the responsibility of the Client.
Cognos Report Conversion
7.1.16 The Client will research the reports in their current Cognos library and identify only the ones
that need to be ported forward, so that time is not unnecessarily expended on reports which
are no longer required. S&S will convert up to 50 reports as part of the standard Upgrade
Project scope. Additional reports can be converted as needed using a baseline level of effort
of 10 minutes per report, which would be subject to a change order.
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8. Training & Testing Phase
Phase Overview
Phase Deliverables & Key Milestones
Phase Deliverable &
Key Milestones
Deliverable
Type
Delivery Ownership Acceptance Ownership
S&S Client S&S Client
Core Team Training Action
X X
enQuesta Analytics
Training
Action
X X
Test Script Creation /
Modification
Action
X X
Functional/Integration
Test Execution
Action
X X
Test &
Train
• Complete Core Team training for New Features
• Test script customization / creation
• Execute Functional/Integration Testing
• Train the trainer for New Features
Activities
•S&S will train the Customer Core Team on the enQuesta v6 new features.
•S&S will train Customer Cognos / ad-hoc report team members on enQuesta Analytics (term for
Congos v6) new features.
•The Customer will customize or add/create test scripts using the standard S&S v6 test scripts as a
basis.
•The Customer will execute test phase 1: Functional/Integration testing.
•The Customer will train the Customers end users on the enQuesta v6 new features.
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End User Training
Action
X X
Core Team Training
8.1.1 Client Responsibilities
8.1.1.1 The Client’s Project Team will coordinate user enrollment for each class and
rescheduling requirements as necessary. The Client PM is responsible for communicating the
number of participants enrolled in each class to S&S.
8.1.1.2 The Client is responsible for ensuring appropriate time is made available for users
to participate in every training course they are enrolled in, according to the finalized
User/Training Matrix. If users are not provided with such time, it is the Client’s responsibility to
provide training at a later date. S&S will provide a class schedule, however, it is the Client’s
responsibility to notify and get participants to the class.
8.1.1.3 It is the Client’s responsibility to ensure that users attend classes in a punctual
manner. The Client is responsible for training all users who require additional training due to
late arrivals or absence.
8.1.1.4 The Client is responsible for training all casual users that are not listed in the user
matrix.
8.1.2 Training Facility Requirements
8.1.2.1 The Client is responsible for providing training facilities capable of accommodating
the number of users to be trained identified in the Training Plan. The training facilities will
accommodate 12 users per classroom, with an individual workstation for each user. Each
workstation must meet the minimum PC requirements.
8.1.2.2 Classroom setup must include:
Projector with interface to a computer
Projection screen
Telephone and connection needed for technical support
White board
Dry erase markers
Pencils
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Note paper
High speed internet access
8.1.3 S&S Responsibilities
8.1.3.1 S&S may adjust the course offerings and durations at any time.
8.1.3.2 S&S will work with the Client to identify the appropriate courses for each participant
through a joint training requirements analysis meeting.
8.1.3.3 S&S’ Technical Trainer will supply a PC for their use during training activities.
8.1.3.4 S&S is responsible for providing the Core Team training to all participants identified
in the user training matrix. The purpose of enQuesta Core Team Training is to train the core
project team on the new features and functionality of enQuesta v6. The Core Team comprises
subject matter experts who manage the major functions of enQuesta, such as Billing, Credit &
Collections, Security & Administration, Metering, and Client Service. The lessons will include
hands-on courses that instruct Core Team users on how to execute existing business
processes on enQuesta v6. Core Team training does not include introductory or basic training
to users unfamiliar with the processes of enQuesta.
8.1.3.5 S&S Core Team training typically lasts for 2-4 days, depending on the size and
availability of the Core Team and the number of new features selected for implementation.
8.1.3.6 S&S will also deliver training on how to use the SpiraTest Web-based testing tool
so that the Client is able to customize and create test scripts, execute the scripts using the tool
and manage the defect submission and re-testing process. This can either happen during the
week of Core Team training or separately via a remote conference call.
enQuesta Analytics Training
8.1.4 S&S will provide 1-2 days of remote training on the new version of Cognos, now referred to
as enQuesta analytics.
Test Script Creation / Modification
8.1.5 The Client is responsible for creating and modifying the test scripts in the SpiraTest Web-
based testing tool that will be used for all testing phases in the Upgrade Project.
8.1.6 SpiraTest
8.1.6.1 SpiraTest will be utilized as a Web-based quality assurance and test management
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solution throughout all phases of testing. SpiraTest will be initially configured by S&S and
standard test scripts will be preloaded. Delivery of this platform will occur prior to the SpiraTest
Training and Functional Test Workshop.
8.1.6.2 Test script management
Test scripts will be stored in a hierarchical folder structure making navigation easy and
intuitive. Each individual test script will consist of a set of steps that represent individual
actions the user must perform to complete the test.
The Client will add or modify test scripts in this folder structure.
8.1.6.3 Defect Tracking
Incidents can be categorized into bugs, enhancements, training items, configuration
issues, conversion issues, and limitations (out of scope). Each type has its own specific
workflow and business rules. Incidents can be traced back to the test case and
underlying functional requirement allowing for easy reporting on the “in-process”
quality of enQuesta during each testing phase.
8.1.6.4 Test Execution & Release Management
SpiraTest has the ability to group together various test cases using a test execution
wizard. At each step the user will mark pass/fail and has the ability to record a
bug/defect. In addition each test run and any incidents that are created will be
associated with the current release of enQuesta.
Failed test scripts can be re-tested once a fix is delivered to the test environment.
8.1.6.5 Reporting
A customized reporting dashboard will be available to team leaders and will include
the ability to create fully customized queries and reports. Reports can include things
such as the number of test runs completed, failed vs. passed vs. not yet run, etc.
8.1.6.6 Assumptions
The Upgrade SpiraTest instances (Sandbox and PROD) will be deleted one year after
Go-Live.
Functional/Integration Testing
8.1.7 Functional and Integration Testing will occur at the same time using the standard and newly
create test scripts in SpiraTest.
8.1.7.1 Functional testing entails testing individual enQuesta workflows, Client-specific
modifications and interfaces on their own to ensure accurate functionality and
results. Functional testing focuses on ensuring that each process functions on its own,
independent of the dependencies and the context of other processes that may be run before,
after or concurrently.
8.1.7.2 Integration testing is more focused on running enQuesta processes in the context
and sequencing of the Client’s daily, weekly, monthly, etc., work schedule.
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8.1.7.3 The SpiraTest test scripts will contain scripts for both Functional and Integration
testing for the Client to execute in the same, single test phase.
8.1.8 Client Responsibilities
8.1.8.1 The Client is responsible for creating a detailed Functional/Integration test
schedule to take place in the time allotted for Functional/Integration testing in the Project Plan.
This schedule should include a day-by-day or week-by-week schedule that matches resources
with the test scripts that they will execute on a day-by-day or week-by-week basis.
8.1.8.2 The Client is responsible for all Functional and Integration testing using their test
scripts and list of processes to test as a guide.
8.1.8.3 The Client will report issues in a timely manner and in writing to S&S.
8.1.9 S&S Responsibilities
8.1.9.1 S&S will conduct limited functional testing based on business critical enQuesta
processes to ensure sufficient functionality before the Client executes functional testing.
8.1.9.2 As testing issues are identified in SpiraTest, S&S will report issues internally in a
timely manner to begin the fix process. S&S will log and track all testing issues and deploy fixes
on a regular and/or as needed basis.
8.1.9.3 S&S will hold weekly testing status calls to assess progress and address any
issues inhibiting testing progress.
8.1.10 Testing Progress Inhibitors
8.1.10.1 Not completing testing in the timeframes allotted in the Project Plan can be one of
the primary reasons for project (Go-live) delays in an upgrade project. If testing in any of the
testing phases exceeds the time allotted in the Project Plan, and it is not a result of enQuesta
v6 issues or bugs or other S&S caused factors, S&S will make every effort to accommodate
the delay to not affect the Go-live date. If Client caused testing delays do result in project or
Go-live date delays, note that this can result in change orders to account for the additional
effort for supporting the upgrade project beyond the timeframes allotted.
End User Training
8.1.11 Train the Trainer training is aimed at instructing the Client’s training resources on how to
deliver classes to end users effectively using the S&S Total Solution software, training
exercises and materials provided by S&S. The Client’s Train the Trainer resources must have
attended Core Team training and be comfortable with the S&S Base Solution. The Train the
Trainer training focuses on the fundamentals of delivering a successful training course versus
in depth workflow instruction.
8.1.12 The Client is responsible for providing a Project Team member to support each end user
training class. This team member should have knowledge of the Client’s business processes
in enQuesta.
.
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9. Activate
Activate Phase Overview
Activate Phase Deliverables & Key Milestones
Phase
Deliverable &
Key Milestones
Deliverable
Type
Delivery Ownership Acceptance
Ownership
S&S Client S&S Client
Simulation Plan
Excel X X X X
Mock Go-live
Conversion
Action X X
UAT Action X X X
Go-live Plan Excel X X X X
Go-Live
Action X X X X
Post Go-live
Support
Action X X
Transition to
Support
Action
X X
X X
Simulation
9.1.1 After the successful completion of the first testing phase, the Client will initiate a Simulation to
Activate
• Successful practice Go-live (Simulation)
• Live operation achieved (Go-live)
• Post Go-live support provide before transition to Support
Activities
•Simulation Plan created (includes Mock Go-live conversion and User Acceptance Testing - UAT)
•Simulation executed
•Go-live plan created
•Go-Live conversion Executed
•Go-Live
•Post Go-Live Support
•Transtion to Support
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take place several weeks prior to the actual Go-Live weekend. This simulation will provide a
‘dry-run’ of the Go-Live activities and include a Mock Go-live conversion and UAT executed
immediately after for 1-2 weeks. The Client is responsible for testing all business critical
enQuesta processes, including modifications and interfaces, during UAT. S&S will aid in the
Project Management, providing onsite support for the Simulation and responding to and
resolving issues.
9.1.2 The Simulation will be a practice for Go-Live, and as such will begin with a conversion taking
place the week prior with enQuesta workflow processes and balancing to commence the
following Monday.
Goals of Simulation include:
Executing and balancing a successful conversion
Client input of open work orders, cash and any items that have been identified as
post conversion activities that need to be completed before actual Go-Live could
occur.
Timing of above activities to ensure they can be executed before day one of Go-
Live. The results of these timings will be used to update and finalize the Go-Live
plan.
Doing a bill parallel on at least one billing run/set of cycles
Executing all the Client’s daily and weekly workflows (e.g., entering cash, credit and
collections, work orders, new site creation, etc.)
Reconciliation activities - Balancing Cash, AR and Deposits
Executing all relevant interfaces
End user practice of daily work
9.1.3 Client Responsibilities
9.1.3.1 Client will assist with and sign-off on a Simulation Plan.
9.1.3.2 Client will make available resources in conversion and business functional areas
during the Simulation period (including weekends if necessary) to support Simulation activities.
9.1.3.3 Client will execute daily business processes and workflows as per Simulation &
Go-Live Plan.
9.1.4 S&S Responsibilities
9.1.4.1 S&S will create Simulation & Go-Live Plan with Client assistance.
9.1.4.2 S&S will execute conversion activities over the Simulation period.
9.1.4.3 S&S will support Simulation activities onsite for one week for simulation.
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Go-live Conversion
9.1.5 The primary differences between the Go-live conversion and previous ones performed are:
9.1.5.1 The Go-Live conversion will be executed over a weekend and timed in accordance
with other Go-Live activities to ensure the conversion can be executed and balanced in a timely
and accurate fashion to be ready for day one of Go-Live.
9.1.5.2 Go-Live conversions will be signed-off with a go or no-go decision to proceed with
the subsequent Go-Live end user activities.
9.1.6 Client Responsibilities:
9.1.6.1 The Client will provide resources and relevant reports for balancing items and will
work with S&S resources to balance conversion potentially outside normal business hours.
9.1.6.2 The Client will sign off on the Go-Live conversion acceptance plan before
proceeding with the subsequent Go-Live end user activities.
9.1.7 S&S Responsibilities
9.1.7.1 S&S will execute and balance the conversion during the Go-Live weekend
potentially outside normal business hours.
S&S will provide the Client with a Go-Live conversion acceptance plan for sign off purposes. These will
need to be signed off by the Client before proceeding with the subsequent Go-Live end user activities.
Go-Live
9.1.8 Definition
9.1.8.1 "Go-Live" indicates the date on which the enQuesta v6 CIS Solution is operating
in a production environment at the Client’s primary place of business. Business operations and
daily processing are being performed by the enQuesta v6 CIS Solution, and it is the primary
system of record for the Client. The S&S PM will lead the Go-Live activities and is responsible
for developing the Go-Live Plan which details the activities and sequence of events to take
place leading up to the Go-Live.
9.1.9 Client Responsibilities
9.1.9.1 Facilities
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The Client shall setup adequate facilities to be used as the central base of
operations throughout the Go-Live period. The facility must have the basic
infrastructure to adequately support the Go-Live activities including power sources,
network access, internet access, phone, printer, and desk space to accommodate
the Project Team. The S&S Project Team will use the facility as its core staging
area for issue resolution and triage, as well as deploying Subject Matter Experts
to the field for support.
9.1.9.2 Billing, AR and Deposit Balancing
9.1.9.2.1 It will be necessary for the Client to provide the necessary billing
reports to balance billing in the legacy system to enQuesta.
9.1.9.2.2 The Client shall verify trial balances for accuracy and grant final
authorization to proceed. This will conclude the Go-Live preparations.
9.1.9.3 First Week Post Go-Live
9.1.9.3.1 After execution of the Go-Live Plan and the official Go-Live, the
Client will assume primary responsibility of the CIS Solution and its day-to-day
management and support. The Client will be responsible for primary support of
business processes and end users.
9.1.9.3.2 During the first week of Go-Live, a daily wrap-up meeting will be
held. This meeting will be facilitated by the S&S PM and the primary goal is to
review the activities of the day and report any issues. This meeting is to be
attended by the S&S and Client Project Teams. Each individual shall report on
the events of the day, any problem areas, and goals for the next day. This
meeting will serve as an important vehicle for sharing information across the
Project Team, especially when remote locations are a factor.
9.1.10 S&S Responsibilities
9.1.10.1 Onsite Team
9.1.10.1.1 The S&S Project Team, including the PM and Business Lead, will
be onsite beginning the weekend before Go-Live. The primary responsibility of
the Project Team at this point is to ensure a smooth beginning of the cutover
activities. Additional members of the Project Team may be deployed throughout
the weekend to conduct onsite testing, data validation, and the final billing
parallel.
9.1.10.1.2 Additional on-site support after the first week can be added with
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the on-site labor rates as a change order.
9.1.10.2 Billing Balancing
9.1.10.2.1 S&S will perform the final billing, AR and deposit parallel.
9.1.10.3 First Week Post Go-Live
9.1.10.3.1 The S&S Project Team will remain onsite during the first week of
Go-Live to assist in any issue resolution, as well as to provide mentorship,
guidance, and support.
9.1.10.3.2 During the first week of Go-Live, a daily wrap-up meeting will be
held. This meeting will be facilitated by the S&S PM and the primary goal is to
review the activities of the day and report any issues. This meeting is to be
attended by the S&S and Client Project Teams. Each individual shall report on
the events of the day, any problem areas and goals for the next day. This
meeting will serve as an important vehicle for sharing information across the
Project Team, especially when remote locations are a factor.
9.1.10.3.3 The S&S Business Lead will be responsible for tracking issues
throughout the Go-Live week. These issues will be reviewed in the daily wrap-
up meetings.
9.1.10.4 Post Go-Live
9.1.10.4.1 Upon conclusion of the Go-Live and the first week of production,
S&S will provide a combination of remote and onsite support services. After the
first week of on-site support, remote support will continue for the initial 30 days
of production use. Regular status meetings between S&S and the Client will be
held to review outstanding issues. The Client will have the option for a second
week of on-site support after Go-Live.
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10. Payment Milestones
DELIVERABLE Percentages Amount Due
Contract Signing 15% of PS $ 54,858.00
License (Invoiced at Contract Signing) 100% of Licenses $ 29,000.00
Completion of Onsite Kick off Meeting 10% of PS $ 36,572.00
Completion of Initial Project Plan 10% of PS $ 36,572.00
Delivery of enQuesta v6 Environment 10% of PS $ 36,572.00
Delivery of 1st Conversion 10% of PS $ 36,572.00
S&S Initial testing complete and testing is turned
over to the Client 10% of PS $ 36,572.00
New Features Training Completion 10% of PS $ 36,572.00
Simulation 10% of PS $ 36,572.00
Go-Live 7.5% of PS $ 27,429.00
Go-Live + 30 Days 7.5% of PS $ 27,429.00
Total $ 394,720.00
Maintenance (Invoiced at Contract Signing) $ 91,250.00
NOTES:
Annual Maintenance for enQuesta remains in effect as per the 2020 S&S Support Agreement.
Invoicing will occur upon completion of events as described above.
All amounts are due within 30 days of invoice.
Travel will be billed as incurred at the end of each month. Travel budget is an estimated
amount per trip. Travel will not be booked until mutually agreed upon by S&S and Augusta
PMs.
Under no circumstances shall S&S be liable for any special, indirect, consequential, punitive or
incidental damages of any kinds and shall not be liable for loss of profits, work stoppage,
system failure or malfunction, loss of data or damages or losses in connection with this SOW
even if S&S has been advised of the possibility of such damages. In any event, S&S shall not
be to pay any amount, in the aggregate, that is greater than the fees received by S&S under
this SOW.
Quotation is valid for 60 days.
Statement of Work for enQuesta v6 Upgrade
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Client:
By: ________________________________
Title: ______________________________
Date: ______________________________
Systems and Software:
By: ________________________________
Title: ______________________________
Date: ______________________________
Base Upgrade Cost:
Includes all Professional Services Costs, Cognos 11
Upgrade and "Train the Trainer"$419,320
Optional Items:
WebConnect Upgrade
Cloud $39,975
Subtotal:$459,295
Discount:-$64,575
Total: $394,720
Estimated Travel:
20 Trips $50,000
Yearly Maintenance Increase:$91,250
Enquesta 6 Upgrade Pricing
Note:
Prices provided for standard base upgrade are for budgetary purposes only and are subject to
change upon final statement of work and scope provisions. S&S intends do identify and define
any additional scope prior to contract. Examples of additional scope that may require additional
analysis and affect price are things such as a conversion to enQuesta Multiple A/R, the addition of
any new interfaces, and other non-standard work that Augusta may desire.
Based on hardware environment selections, additional database licenses (Oracle) and/or
software licenses (RedHat) may be required.
Item
Selected?
Service Component Description Service
Cost
License
Cost
Maintenance
Cost
Sales
Adjustments
Combined Cost (Service,
License, and Maintenance)
Notes
Yes On Premise Server Upgrade (Legacy Version 4 to Version 6)If your servers are hosted on premise, S&S will work with you to order and provision the equipment needed to keep you current, backed up and running efficiently with enQuesta Version 6. See below under optional services if Augusta desires to migrate to the Cloud.
$16,400 $0 $0 $16,400
Required Best Practice and New Features Review (BPR) (Legacy Version 4 to Version 6)An onsite demonstration will be given of the Version 6 new features and a review of your enQuesta best
practices and pain points will be conducted to ensure that you are taking full advantage of Version 6 and existing enQuesta features. New features demonstrations and a best practice review will be conducted in each
business/functional area using enQuesta, including the full module list shown below. New features to be used
and enQuesta process changes will be documented for configuration and testing purposes.
Account Management, Document Designer Utility Billing, Job Scheduler, Rate Management, Financial Management, Skeletal G/L, Credit & Collections, Device Management, Workflow Scheduling, New Service –
Enterprise, Work Queue, Security C15& Auditing, Admin Portal, Reporting – Cognos, Customer Self-Service
(WebConnect), Donations, Tax Roll & Hydrant/Valve/Tap.
NOTE: this is not full business process analysis where we cover every business functional area of your Utility
(which is listed as an optional item below). Rather Augusta would be expected to provide a list of inefficient
areas or challenges to serve as an agenda for the BPR sessions.
$24,600 $0 $0 $24,600
Required Data Mapping and Conversion / DBA Services (Legacy Version 4 to Version 6) Data mapping for New Features, Data Cleansing and Execution of Conversion Iterations will be executed by
our Implementation Consultants, Conversion and DBA Leads.
- Certain New Features require data mapping rules to be discussed and established for converting from existing
Version 4 to Version 6 data structures.- Data Cleansing scripts will be run and a cleansing plan will be provided for general data auditing/cleansing purposes and also to ensure data integrity and compliance for Version 6.
- Four Conversion Iterations (two test conversions, one conversion for Simulation/UAT and one conversion for
Go-live) will be run, validated and balanced to prove out data cleansing activities and a successful cut over to Version 6. Balancing activities include account-by-account data validation, reconciliation of system counts between Versions 4 and 6, and bill parallels.
- Test/train refreshes will be performed as needed along with merging and maintenance of ongoing Utility's
Version 4 configuration with S&S Version 6 configuration.
$32,800 $0 $0 $32,800
Required enQuesta Product Configuration & Unit Testing (Legacy Version 4 to Version 6) S&S Implementation Consultants will configure the Version 6 target system according to the decisions made
re: New Features to be adopted and business processes that require changes. Unit testing will be performed to ensure changes are ready for Functional and Integration testing.
$16,400 $0 $0 $16,400
Required Version 6 Deployment (including Interfaces and Augusta-specific programs) (Legacy Version 4 to Version 6)S&S Deployment engineers will deploy enQuesta version 6 to production, test and train environments as well as fix packages to all environments during the testing phases.
Additionally, S&S Implementation Consultants will review current interfaces and Augusta-specific programs with Utility to ensure a complete and accurate list is made. S&S interface specialists will then ensure interfaces and programs have been upgraded to work with Version 6. Unit testing will be performed to ensure changes are
ready for Functional and Integration testing.
$41,000 $0 $0 $41,000
Required enQuesta Analytics Report Upgrades (Legacy Version 4 to Version 6)An S&S Report Architect convert Version 4 reports to version 6** and provide general user support over the
course of the upgrade.
** Pricing is based on converting up to 50 reports. If more are needed, effort will be increased at the rate of 10 mins / report.
$5,125 $0 $0 $5,125
No enQuesta Analytics Training and Upgrade to Cognos 11 An S&S Report Architect will install and configure the latest version of enQuesta Analytics & provide 1-2 days of training on the enQuesta Analytics new features.$20,500 $0 $0 $20,500
Required enQuesta Version 6 Core Team Training S&S Implementation Consultants will provide 3-4 days of training on the enQuesta Version 6 New Features to the Core Team (not to exceed 12 participants). This training will be provided before Functional and Integration Testing to inform the Core Team how best to test the New Features.
$24,600 $0 $0 $24,600
Required Testing Services (Legacy Version 4 to Version 6)In addition to providing testing support, triage, fixes and organizational support during Functional and
Integration testing, S&S will provide Augusta with:
- over 500 standard test scripts to use for testing purposes. - an online testing tool to manage testing progress and statistics during the testing phases.
$49,200 $0 $0 $49,200
enQuesta Version 6 Upgrade Pricing Sheet
Prepared by: Dan BarryDate: May 26, 2020
Pricing expires on: July 1, 2020
BASE UPGRADE
AUG enQuesta 6 Upgrade Budgetary Proposal -08072020.xlsx Pricing expires on Sep-30-2019
Item Selected? Service Component Description Service Cost License Cost Maintenance Cost Sales Adjustments Combined Cost (Service, License, and Maintenance) Notes
Yes enQuesta Version 6 Train-the-trainer An experienced S&S Trainer will train Augusta training resources on how to train end users on the enQuesta Version 6 New Features. Note that this is primarily a training class on how to train small/medium to large groups of staff effectively, versus a repeat or supplement of enQuesta v6 training. It is assumed that the Utility
Training resources have attended the enQuesta Version 6 Core Team training.
Note that if Augusta chooses the optional, full-service End User Training below, Train-the-trainer should be de-selected in favor of End User Training (since we don't do both).
$4,920 $0 $0 $4,920
Required Simulation / User Acceptance Testing (UAT) one month)Combination of onsite and remote S&S project staff to prepare and orchestrate a go-live simulation and for
both team to ensure data integrity and accuracy of the conversion / cutover process. After the go-live
simulation, Augusta staff will execute 1-3 weeks of User Acceptance or "Day in the Life" testing as a final
verification of the Version 6 solution. S&S Implementation Consultants will support UAT onsite and/or remotely depending on the project schedule.
$24,600 $0 $0 $24,600
Required Go-Live (one month)S&S Implementation Consultants onsite during pre and during go-live to ensure successful launch and support
of Augusta staff. This will provide greater comfort and ensure Augusta team's autonomy.
$57,400 $0 $0 $57,400
Required Post-Go Live (one month)Dedicated S&S Implementation Consultants post go-live (combination of onsite and remote) to ensure clean
hand-off to our Support department.
$16,400 $0 $0 $16,400
Required Project Management (Legacy Version 4 to Version 6)An experienced project manager will be tasked with the execution and expediency of the project from start to finish.$76,875 $0 $0 $76,875
Required Miscellaneous 3rd Party Licenses Various 3rd parties that will be used to accomplished the work and setup the automation and web conversions
(i.e. WebFast, etc.).
$0 $29,000 $7,250 $36,250
$390,320 $29,000 $7,250 $0 $426,570
Item
Selected?
Service Component Description Service
Cost
License
Cost
Maintenance
Cost
Sales
Adjustments
Combined Cost (Service,
License, and Maintenance)
Notes
Yes WebConnect Portal Augusta will begin using the WebConnect Portal for Payments and forms. $10,250 0 2,000 $12,250
Yes Cloud Hosting This is taking your entire enQuesta ecosystem and inserting it in the cloud. The cost would need to be flushed
out a little more based on the environments we would want to move on the cloud, the level of KPI performance and such. So a follow-up call to firm this up would be required.
20,500 TBD $82,000 $102,500 Estimated. Managed Services/ Servers for EnQuesta
prod/Train, Webconnect prod/train, Cognos prod/train. If enQuesta Link Selected, it can be included as well. Yearly maintenance. Pro-Rated at signing.
Required Project Management (Legacy Version 4 to Version 6)Project management effort will increase as optional items are selected in this section of pricing document. $9,225 $0 $0 $9,225
$39,975 $0 $84,000 $0 $123,975
Item
Selected?
Service Component Description Service
Cost
License
Cost
Maintenance
Cost
Sales
Adjustment
Combined Cost (Service,
License, Maintenance & Travel)
Notes
Required Travel Expenses This typically firms up as we collectively decide how much of this we would like to do on-site vs. remote. Our
preference is to allot at least 20 trips and generally we estimate around $2.5K per.
N/A N/A N/A N/A $50,000
$0 $0 $0 N/A $50,000
$430,295 $29,000 $91,250 $600,545
PREFERREDPARTNER DISCOUNT ($64,575)N/A N/A N/A ($64,575)
$365,720 $29,000 $91,250 $535,970
$365,720 $29,000 $0 $444,720Grand Total - Base Upgrade with Options and Travel *Maintenance not in the total - ($9,250.00 billed as
additional Maintenance at signing)
Total - Base Upgrade with Options and Travel
Grand Total - Base Upgrade with Options and Travel (after Discount)
Sub-total - Optional Products / Modules
Sub-total - Travel
OPTIONAL PRODUCTS / MODULES
TRAVEL EXPENSES
Sub-total - Base Upgrade
AUG enQuesta 6 Upgrade Budgetary Proposal -08072020.xlsx Pricing expires on Sep-30-2019
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Hosting Service Agreement
This Hosting Service Agreement (the “Agreement”), is entered into on August 7, 2020 (the “Effective Date”)
by and between The City of Augusta ("Customer") and Systems & Software, Inc. ("S&S").
WHEREAS, concurrently with the execution of this Hosting Agreement, existing Software License Agreement,
Implementation Services Agreement, and a Support and Maintenance Agreement with respect of the Software
remain intact with no changes.
WHEREAS, S&S wishes to offer the use of, and the Customer wishes to use, the Hosting Services for the Software.
NOW THEREFORE, in consideration of the mutual covenants set out in this Hosting Agreement and for other
good and valuable consideration (the receipt and sufficiency of which is hereby acknowledged), the parties agree
as follows:
1. Definitions
The following terms shall have the meaning set out below, all other capitalized terms not otherwise defined in this
Section shall have the meaning set forth in the Software License Agreement:
(a) “Annual Hosting Fees” means the annual Hosting fees set out in Schedule “H-1” of this Agreement.
(b) “Change Order” means any written and mutually approved and signed Documentation between
Customer and S&S evidencing their agreement to change particular aspects of this Agreement.
(c) “Completion of Services” means the Professional Services are complete and shall be deemed to
have occurred on the date which Customer commences using the Hosting Services.
(d) “Confidential Information” means, with respect to a party hereto, all information or material which: is
(A) marked "Confidential," "Restricted," or "Proprietary Information" or other similar marking, (B) known
by the parties to be considered confidential, proprietary, or is confidential under federal or state law or
(C) which should be known or understood to be confidential or proprietary by an individual exercising
reasonable commercial judgment in the circumstances. Confidential Information of S&S shall include,
without limitation, the Software, the Documentation, and any information with respect to the Hosting
Services that S&S may provide to Customer from time to time, including without limitation, all
information disclosed by S&S relating to the security of its facilities, computer systems and products.
Confidential Information does not include information to the extent that such information: (i) is or
becomes generally known to the public by any means other than a breach of the obligations of a
receiving party hereunder; (ii) was previously known to the receiving party as evidenced by its written
records; (iii) is rightly received by the receiving party from a third party who is not under an obligation
of confidentiality; or (iv) is independently developed by the receiving party without reference to or use
of the other party's Confidential Information and which such independent development can be
established using evidence that would be acceptable to a court of competent jurisdiction.
(e) “Data” means all data that is provided by Customer to S&S and all other content transmitted, posted,
received or created through Customer’s use of the Hosting Services or the Software.
(f) “Documentation” means user guides, operating manuals, education materials, product descriptions
and specifications, technical manuals, supporting materials, and other information relating to the
Software and/or Hosting Services or used in conjunction with the Software and/or Hosting Services,
whether distributed in print, magnetic, electronic, or video format, in effect as of the date the Software
and/or Hosting Services are provided to the Customer.
(g) “Fees” means the Annual Hosting Fees and Professional Services Fees pertaining to the Hosting
Services.
(h) “Hosting Services” means the services to be provided by or on behalf of S&S under this Agreement
that includes hosting, monitoring, and operating the systems and software owned or controlled by S&S
required to deliver the Software granted to the Customer pursuant to the Software License Agreement.
(i) “Professional Service(s)” means the set-up activities required at the hosting site to ensure that the
Hosting Services will be provided in accordance with this Agreement.
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(j) “Professional Service(s) Fees” means the professional service(s) fees set out in Schedule “H-1” of
this Agreement.
(k) “Software” means the commercial off the shelf (“COTS”) version of enQuesta software licensed to
Customer pursuant to the Software License Agreement.
(l) “SLA” means the Service Level Agreement commitment of S&S as the Hosting Services provider to
provide a mutually acceptable defined level of service to Customer for a specified period of time, which
if not met, remedy is provided by S&S to Customer.
(m) “Software License Agreement” means the Agreement between Customer and S&S for Software and
Third-Party Software provided by S&S to Customer.
(n) “Support Services” means those support services provided pursuant to the Support and Maintenance
Services Agreement between Customer and S&S.
(o) “Third Party Components” means any third-party telecommunications, energy/utility transportation,
managed facilities and/or software applications and services that S&S or its service providers has
licensed or purchased and provided access to or otherwise made available to Customer as part of the
Hosting Services.
(p) “Users” means employees, contractors, agents or other parties affiliated with the Customer who have
the right to use and have access to the Software either on Customer site or remotely to support the
Customer’s lawful use of the Software or to access the Customer’s information, transactions and reports
for internal use as part of the Hosting Services.
2. Authorization
Subject to the terms and conditions of this Agreement, including without limitation, payment by Customer of the
Annual Hosting Fees, S&S hereby grants to Customer a personal, non-exclusive, non-transferable limited right
during the Term to allow Users to access and use the Hosting Services solely in connection with its use of the
Software as permitted pursuant to the Software License Agreement.
3. Fees
In consideration of receiving the Hosting Services and the Professional Services, Customer agrees to pay to S&S
the Fees as described in this Section 3 and Schedule “H-1” in accordance with the payment terms set out in
Schedule “H-1”.
The Annual Hosting Fees, Professional Services Fees, and any other Fees set out in this Agreement are exclusive
of taxes. Customer agrees to pay all foreign, federal, state, or local income taxes, value added taxes, use, personal,
property sales and tariff, duty or similar charges that may be levied by a taxing authority (excluding taxes on S&S’s
net income and land).
4. Hosting Services Term
Unless terminated earlier in accordance with the terms hereof, this Agreement shall commence on the Effective
Date and shall continue for a period of one (1) year (the “Initial Term”). After the Initial Term, this Agreement
shall be automatically renewed for successive one (1) year periods (each a "Renewal Term"), based on a
calendar year, unless either party provides written notice to the other party of its intention not to renew within
sixty (60) days of the end of the then-current term. The Initial Term and Renewal Term(s) shall collectively be
referred to as the “Term”. After the Initial Term of this Agreement, S&S and customer must agree to pricing
within 60 days of the end of the then-current term.
5. Restrictions on Use
(a) Except as expressly provided herein, Customer may not give away, rent, lease or otherwise sell, re-sell,
sublicense, distribute or transfer the license rights granted under this Agreement or otherwise use the Hosting
Services or the Software except as expressly permitted by this Agreement and the Software License
Agreement without the prior written consent of S&S.
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(b) The Customer shall not copy, frame or mirror any part or content of the Hosting Services, other than copying
or framing on Customer’s internal networks or otherwise for Customer’s own internal business purposes.
(c) The Customer shall not knowingly transmit, upload, post, distribute, store or otherwise publish, through use of
the Hosting Services, any data, material or information that: (i) contains a software virus, Trojan horse, worm
or other harmful or deleterious computer code, files or programs that may adversely affect any hardware or
software, or that intercepts or misappropriates any data or information; (ii) is threatening, defamatory, libelous,
harassing, profane, is an invasion of privacy, offensive, obscene or harmful; (iii) infringes or otherwise violates
any patent, copyright, trademark, trade secret or other intellectual property or proprietary right of any third-
party; (iv) violates any law, statute, ordinance or regulation; or (v) includes unsolicited bulk e-mails,
advertisements or solicitations.
(d) The Customer shall not interfere with or disrupt services or networks connected to the system used to provide
the Hosting Services and shall not attempt to gain unauthorized access to the Hosting Services or such
services or networks connected to the system used to provide the Hosting Services.
(e) The Customer shall not provide the results of using the Hosting Services for the purposes of monitoring its
availability, performance, functionality, benchmarking or competitive analysis to any third party.
(f) In addition to its termination rights under Section 11, S&S may restrict or limit Customer’s access to the Hosting
Services if S&S reasonably determines that Customer has engaged in (whether knowingly or unknowingly)
any prohibited conduct described herein and such conduct, in S&S’s reasonable opinion poses any risk of any
kind or nature to S&S or its service providers’ network, business or other Customers. As promptly as
practicable after becoming aware of Customer’s engagement in any such prohibited conduct, S&S will use all
commercially reasonable efforts to notify Customer of the restriction or limitation to Customer’s access to the
Hosting Services and will promptly restore Customer’s access after S&S has had reasonable assurance that
such conduct has been permanently discontinued. In addition to and without limiting the foregoing, S&S
reserves the right to refuse to post or to remove in whole or in part any information or materials provided or
submitted by or on behalf of Customer in connection with its use of the Hosting Services that S&S determines,
in its reasonable discretion, are either in violation of this Agreement or pose any risk of any kind or nature to
S&S or its service providers’ network, business or other Customers.
6. Hosting Services
(a) S&S shall provide the facilities, equipment, and software to deliver the Hosting Services. S&S shall have the
right to manage all resources used in providing the Hosting Services, as S&S deems appropriate.
(b) S&S shall host and provide access to the Software Users, subject to scheduled periods of non-availability as
described in Schedule “H-2”.
(c) S&S reserves the right to have commercially reasonable additional User security criteria that may be applied
to Users prior to their ability to have access to the Software. S&S shall inform Customer of such criteria but
S&S shall be free to implement such criteria at any time without prior written warning to the Customer and/or
to Users. Where Users do not accept such and/or agree to such criteria, S&S reserves its rights to not grant
to such Users access to the Software. S&S reserves its rights to restrict access to the Software to Users for
any violation of any additional terms and conditions to which such Users accept/agree to access the Software.
(d) The Customer, not S&S, shall be responsible for creating and maintaining all User account information and for
performing all other application level system administration functions that are available within the Software.
(e) S&S shall comply with the terms and conditions regarding access and use of Data as set out in Section 13 of
this Agreement.
(f) Customer acknowledges that in order to provide the Hosting Services, Customer may be required to purchase
access to Third Party Components. Customer further acknowledges that the availability of such Third Party
Components is based solely on the best information available to S&S and its service providers as of the
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Effective Date including third party representations and government regulations and is subject to change
during the Term with little or no advance notice. If any necessary customer selected Third Party Components
are determined by S&S to be unavailable as a result of changes to any third party availability, governmental
regulations or other condition or circumstance outside of S&S’s control, then (a) S&S shall not be in breach
hereof or otherwise liable for any failure or inability to provide the Hosting Services as a result of such
unavailability of any customer selected Third Party Components; and (b) Customer may be required to change
or replace the customer selected applicable Third Party Components or otherwise attempt to mitigate the
impact of the such unavailability of Third Party Components.
(g) The physical data center facilities:
i. Unless otherwise communicated in writing the data center resides in Ashburn, VA or Phoenix, AZ due
to their safe location from many of the typical Force Majeure threats and ability to accommodate many
fiber connectivity hubs.
ii. Use redundant power sources and maintain generator backups in case of widespread electrical outage.
iii. Server rooms are closely monitored for air temperature and humidity, and fire suppression systems are
in place.
iv. Facilities are durably built with steel, concrete, or comparable materials, and are designed to withstand
impact from a light vehicle strike.
v. Facilities are staffed with security guards who are ready to respond to incidents 24 hours a day, 7 days
a week, 365 days a year. The exterior of the sites is secured with perimeter barriers and vehicle checks
are actively monitored by a guard force and cameras that cover the building perimeter.
vi. Server rooms are built with additional security layers including cameras that cover server rooms, two-
factor access control, and intrusion-detection mechanisms. Physical barriers are in place to create
isolated security zones around server and networking racks.
7. Responsibilities
(a) Cooperation by Customer. The Customer acknowledges that the success and timeliness of the
implementation process shall require the active participation and collaboration of the Customer and its staff
and agrees to act reasonably and cooperate fully with the S&S to achieve the Completion of Services related
to any Professional Services supplied by S&S. To enable S&S to provide effective Support Services, the
Customer will establish secure remote access to S&S based on mutually agreed to remote access procedures.
(b) Project Manager. The Customer shall appoint a project manager who shall work closely with S&S to facilitate
the successful completion of the implementation process and who shall be responsible for supervising the staff
of the Customer and their cooperation with and participation in such process during any Professional Services.
(c) Customer Equipment. Customer agrees that it shall be responsible, at its sole expense, for providing all
Internet access, including but not limited to obtaining, installing and maintaining all internal equipment,
hardware, onsite network, Internet or direct telecommunications connections and software applications (e.g.
web browser) at Customer’s facilities required for Users to access and use the Software in the Hosted
environment. S&S shall not be responsible for the operation of any Internet, Customer’s internal network or
Customer’s other internal communication services. The Customer further acknowledges that the operation of
the Software requires the Customer's and Users’ hardware to be of sufficient quality, condition and repair, and
the Customer agrees to and/or ensure that Users’ maintain their applicable hardware in the appropriate quality,
condition and repair at the Customer’s sole cost and expense. These requirements may also be necessary in
order to facilitate the achievement of Completion of Services related to any Professional Services supplied by
S&S.
(d) Passwords. Customer agrees to comply with all S&S security policies and procedures as provided to it and
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amended from time to time to enhance security and meet commercially acceptable and regulatory
requirements. The following are the S&S security policies and procedures: Customer and its Users shall be
responsible for keeping any and all passwords and user IDs assigned to it its Users secret and confidential.
Customer agrees that it is and shall remain solely and completely liable for any communications or other uses
that are made using Customers or its Users’ passwords and user ID’s, as well as any obligation that may result
from such use. Customer agrees to notify S&S in writing if it believes that a password has been stolen or
might otherwise be misused. Customer agrees to notify S&S immediately of any unauthorized use of any
password or user ID or any other breach of security suspected by Customer.
(e) Users. The Customer is responsible for: (i) the actions of Users using the Hosting Services in accordance
with this Agreement; (ii) ensuring that Users agree to any further terms and conditions as may be provided by
S&S from time to time for Users; and (iii) informing S&S of any information about Users’ actions that may
affected either the Software or third party data contained in the Software, or S&S’s ability to provide Hosting
Services as contemplated by this Agreement.
(f) Compliance with Laws. Customer represents and warrants to S&S that it and its Users will at all times be in
compliance with all applicable local, state, and federal and laws including but not limited to those laws
regarding defamation, libel, harm to reputation, invasion of privacy, misuse or failure to protect personal
information, violation of secrecy, confidentiality, unfair competition and other situations which could generate
liability.
(g) Managed Services. Please see the table below for additional information on other division of responsibilities:
Item Notes Responsibility
Power Supply
All data center infrastructure is backed by redundant power sources and
maintain generator backups in case of widespread electrical outage. S&S
Internet Feeds &
Networking at the
Hosting Facility
All data center infrastructure is backed by high speed redundant network and
internet connectivity. S&S
Internet Feeds &
Networking at the
Customer Site
The Customer is responsible for monitoring and maintaining network and
internet connectivity at the customer site relating to the hosted environment.
For general usage, 10 to 20 Mbps upload/download dedicated to enQuesta
throughput will meet or exceed the needs of most customers.
Customer
Disk Failover in
Data Center
Multiple copies of data are stored redundantly across multiple storage servers
with built-in repair mechanisms. S&S
On-Premises
(Customer)
Network
Set-up and maintenance of all network components, including firewall
configuration and network connectivity. Customer
VPN Tunnels
For all hosted systems, an IPsec VPN tunnel is required to provide secure
connectivity between the customer and the cloud hosting environment.
The hosting environment tunnel is to be a co-managed; each party is
responsible for notifying each other in the event of any changes that may
require any type of coordination.
Customer &
S&S
Back-Ups
Daily backups occur each evening and are retained for 5 business days. The
Recovery Point Objective (RPO) for enQuesta is to recover from the most
recent of these evening backups to minimize data loss. Selecting the Data
Guard option makes your Production RPO point-of-failure (a.k.a. real-time).
RTO for enQuesta is 12 hours. Often recovery time is 4 hours or less, but this is
dependent on the type of failure that may have occurred.
Complete server and data backups are taken at a 24 hour our interval and
replicated to a different Oracle data center facility should any type of backup
S&S
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ever be required. This back-up can be made available to the Customer at any
point. Higher frequency back-ups may be requested at the then available S&S
rates.
Disaster Recovery
Set-up, maintenance and restoration from backups – typical recovery time is
less than 24 hours for enQuesta production – extreme cases can take up to 72
hours for enQuesta production. The number one priority will be enQuesta,
once it’s up, the same timelines would then apply to Capricorn & enQuesta
Link.
S&S
Operating System
Maintenance
S&S is responsible for the following Operating System Level changes: General
O/S maintenance, O/S-level application configuration, and systematic semi-
yearly O/S patching.
S&S
Database
Maintenance
S&S is responsible for Database maintenance and tuning as required by the
enQuesta Software.
Please note that this does not include manual data manipulation for ad-hoc
billable projects or corrective measures in the case of Customer error.
S&S
Workstations The Customer is responsible for the management and maintenance of all
workstation, PCs, devices used to connect to the enQuesta Software. Customer
Any Hardware
On-Premise (e.g
Kiosks, Handhelds
Scanners, etc)
The Customer is responsible for the configuration, management and
maintenance of any additional hardware installed on-premises. Customer
Printers Customer is responsible for all printer configuration and support of printers
(beyond the six (6) that are included as part of the original contract). Customer
System
Monitoring
Alerting of critical instances: Tablespace Capacity, JBOSS, Back-Up
Completed/Failed, Oracle Up/Down, Web Portal Availability (Production
Instance Only)
S&S
Other
The Customer is responsible for enQuesta user maintenance and general
system administration. The Customer is also responsible for any file or report
import/export to non-enQuesta servers.
Customer
(h) Data Security. Customer acknowledges and agrees that use of or connection to the Internet is inherently
insecure and provides opportunity for unauthorized access by a third party to Customer’s and its Users’ (as
well as S&S’s) computer systems, networks and any and all information stored therein. Customer is
responsible for taking reasonable measures to ensure that (i) Customer’s internal computer systems are
secure and protected from unwanted interference (such as “hackers” and viruses), (ii) transmissions are
screened for viruses or other harmful code prior to transmission to S&S’s servers; and (iii) Data is encrypted.
Some content may be subject to governmental regulations or may require security measures beyond those
specified by S&S for an offering. Customer will not input or provide such content unless S&S has first agreed
in writing to implement additional required security measures, which will not be unreasonably withheld.
WHERE THE PRIVACY, SECURITY, AUTHENTICITY, OR ACCURACY OF ANY INFORMATION ARE
IMPACTED BY TRANSMISSION ACROSS THE INTERNET S&S WILL NOT BE HELD RESPONSIBLE. S&S
SHALL NOT BE RESPONSIBLE FOR ANY ADVERSE CONSEQUENCES WHATSOEVER OF
CUSTOMER’S OR ITS USERS’ CONNECTION TO OR USE OF THE INTERNET, AND S&S SHALL NOT BE
RESPONSIBLE FOR ANY USE BY CUSTOMER OR ANY USER OF CUSTOMER’S INTERNET
CONNECTION IN VIOLATION OF ANY LAW, RULE OR REGULATION.
The hosted managed service infrastructure enables our customers to maximize the number of mission-critical
workloads that they can migrate to the managed hosted facility while continuing to maintain their desired
security posture and reduce the overhead of building and operating data-center infrastructure. Our solution is
designed with one goal: giving our customers complete confidence that their solution is reliable and secure by
continuing to invest and include the following as part of your solution:
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i. Customer isolation that allows us to deploy the applications and data assets in an environment that
commits full isolation from other tenants.
ii. Always-on encryption that protects our customers data at-rest and HTTPS-only public APIs.
iii. Security policy that allows us to constrain access to your services and segregate operational
responsibilities to reduce risk associated with malicious and accidental user actions.
iv. Comprehensive log data that allows our customers to audit and monitor actions on the resources,
allowing our customers to meet audit requirements while reducing security and operational risk.
v. Identity federation that allows our customers to use their existing users and groups in our managed
facilities.
vi. Rigorous internal processes and use of effective security controls in all phases of the managed service
development and operation.
vii. Adherence to Oracle’s strict security standards through third-party audits, certifications, and
attestations.
viii. By using Oracle’s Infrastructure in their own data centers our customers benefit from Oracle’s deep
expertise (Oracle employs some of the world’s foremost security experts in information, database,
application, infrastructure, and network security) and continuous investments in security.
ix. enQuesta offers our Customer both the option of directly integrating into Active Directory or using
enQuesta’s own proprietary user management tool, as such designated Customer admins may have
the ability to cancel user accesses are required.
x. Password complexity rules can be defined by the Customer (e.g. length, strictness, special characters,
mandatory resets, etc.) for both the Capricorn Web Portal and enQuesta. S&S can be consulted to
advise industry best-practices if no such password policies are currently in place by the Customer.
Industry-leading Oracle Cloud Infrastructure are utilized along with Linux as the operating system in order to
further maximize security, here are some additional details:
i. Oracle Linux images run the Unbreakable Enterprise Kernel (UEK) and support security features such
as Ksplice to apply security patches without booting.
ii. Second-generation Oracle Cloud Infrastructure-as-a-Service security includes zero-trust, least
privilege networking and isolated network virtualization.
iii. Settings throughout enQuesta are designed with the “pessimistic permission” model in mind and as
such explicit access must be granted for individuals to be able to use granular sections of the
application. The following strictness and flexibility is also carried over to the Firewall; specific IP ranges
can be explicitly turned-off or turned-on as necessary to prevent access from outside a certain zone.
iv. Should the unlikely event of any type of unsolicited activity occur (e.g. even if it’s due to suspicious
activities by a Customer's employee) S&S reserves the right to immediately block off entry to all parties
until root cause is assessed via all activity logs (network, database, and application). The Customer
also reserves the right to ask S&S to turn off access to all at any point, in the unlikely event that this
should be deemed required.
Our datacenter infrastructure provider, Oracle, has been engaging with 3rd party external assessment entities
and independent auditors to meet a broad set of international and industry-specific compliance standards to
ensure that environments adhere with industry security best-practices. Here is a sample of some of the current
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ones:
i. ISO 27001: International Organization for Standardization 27001 is an international standard that
covers the planning, implementation, monitoring, and improvement of an Information Security
Management System. This widely adopted global security standard sets out requirements and best
practices for a systematic approach to managing company and customer information based on periodic
security risk assessments.
ii. SOC 1 – Type 2: System and Organization Controls 1 is a report on a service organization controls
relevant to internal control over financial reporting. A “type 2” report includes the “type 1” report
opinions; additionally, it includes an opinion on the operating effectiveness of the controls to achieve
the control objectives as well as a description of the service auditor’s tests of the controls and results.
iii. SOC 2 – TYPE 2: System and Organization Controls 2 is a report on a service organization controls
relevant to security, availability, processing integrity, confidentiality, or privacy using up to five trust
principles. A given SOC 2 report may be based on one or more trust principles.
iv. SOC 3: System and Organization Controls 3 is a report, like the SOC 2, on a service organization
controls relevant to security, availability, processing integrity, confidentiality, or privacy. However, a
SOC 3 can be distributed for general use and only states whether or not the entity has achieved the
Trust Service criteria, without any description of tests, results or opinions.
Copies of such audit reports will be provided to Customer on an annual basis by November 1st of each
year.
8. Warranty and Warranty Disclaimer
a) Limited Warranty. S&S warrants to Customer that the Hosting Services shall be performed at a level and
shall substantially conform to the specifications as stated in S&S’s manuals and other Documentation provided
to Customer, provided that all use of the Hosting Services is for the purposes and in the environment for which
they were designed and in accordance with such specifications. Customer’s sole remedies in the event the
Hosting Services do not conform to the foregoing limited warranty: (i) S&S shall, at S&S expense, use
commercially reasonable efforts to correct such non-conformance within fourteen (14) days from notification
of warranty breach, and (ii) if such breach is not cured within such fourteen (14) days, S&S shall, at S&S
expense, take all actions necessary to complete the transition of Customer to a different hosting provider or
host internally no later than sixty (60) days from Customer’s initial notification of warranty breach. If neither of
the foregoing sufficiently remedies the breach or is timely completed, Customer shall have the right to terminate
this Agreement in accordance with Section 11(a). The foregoing does not relieve S&S of its obligations under
the SLA.
b) Warranty Disclaimer. TO THE GREATEST EXTENT PERMITTED BY LAW, EXCEPT FOR THE EXPRESS
LIMITED WARRANTY SET OUT IN SECTION 8(a) OF THIS AGREEMENT, THE HOSTING SERVICES,
SOFTWARE, THE PROFESSIONAL SERVICES AND ANY OTHER PRODUCTS OR SERVICES PROVIDED
UNDER THIS AGREEMENT ARE PROVIDED TO CUSTOMER “AS IS” AND THERE ARE NO OTHER
WARRANTIES, REPRESENTATIONS OR CONDITIONS, EXPRESSED OR IMPLIED, WRITTEN OR ORAL,
ARISING BY STATUTE, OPERATION OF LAW, COURSE OF DEALING, USAGE OF TRADE OR
OTHERWISE, REGARDING THEM OR ANY OTHER PRODUCT, SERVICE OR MATERIAL PROVIDED
HEREUNDER OR IN CONNECTION HEREWITH.
S&S, ITS LICENSORS AND SUPPLIERS DISCLAIM ANY IMPLIED WARRANTIES OR CONDITIONS
REGARDING SOFTWARE, THE HOSTING SERVICES, THE PROFESSIONAL SERVICES AND ANY
OTHER PRODUCTS, SERVICES AND MATERIALS PROVIDED HEREUNDER OR IN CONNECTION
HEREWITH, INCLUDING, BUT NOT LIMITED TO, WARRANTIES OF MERCHANTABLE QUALITY,
MERCHANTABILITY, DURABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE OR NON-
INFRINGEMENT.
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CONTRACTOR DOES NOT REPRESENT OR WARRANT THAT THE HOSTING SERVICES OR THE
SOFTWARE SHALL OPERATE ERROR FREE OR UNINTERRUPTED, SHALL MEET ALL OF
CUSTOMER’S PARTICULAR REQUIREMENTS, THAT ALL ERRORS OR DEFECTS IN THE HOSTING
SERVICES OR SOFTWARE CAN BE FOUND OR CORRECTED.
WITHOUT LIMITING THE FOREGOING, S&S DOES NOT MAKE ANY REPRESENTATIONS OR
WARRANTIES WHATSOEVER WITH REGARD TO PRODUCTS OR SERVICES FROM THIRD PARTIES
(INCLUDING WITHOUT LIMITATION THE THIRD PARTY COMPONENTS, THE HARDWARE, THE
OPERATION OF THE INTERNET, CUSTOMER’S INTERNAL NETWORK OR CUSTOMER’S OTHER
COMMUNICATION SERVICES) AND ASSUMES NO RESPONSIBILITY OR LIABILITY WITH RESPECT TO
THE FOREGOING OR THE APPROPRIATENESS OF CUSTOMER’S THIRD PARTY DATA MANAGEMENT
SYSTEM (ANY SYSTEM THAT IS NOT COVERED UNDER THIS AGREEMENT) OR THE ACCURACY OF
DATA CONTAINED IN SUCH SYSTEM.
NO AGREEMENTS VARYING OR EXTENDING ANY EXPRESS WARRANTIES SET FORTH IN THIS
AGREEMENT SHALL BE BINDING ON EITHER PARTY UNLESS IN WRITING AND SIGNED BY AN
AUTHORIZED SIGNING OFFICER OF S&S AND CUSTOMER.
9. Limitations on Liability
a) Termination of this Agreement shall not affect any right of action of either party arising from anything which
was done or not done, as the case may be, prior to the termination taking effect.
b) The Customer and S&S recognize that circumstances may arise entitling the Customer to damages for
breach or other fault on the part of S&S arising from this Agreement. The parties agree that in all such
circumstances the Customer’s remedies and S&S’s liabilities will be limited as set forth in Section 11 and
as set forth below and that these provisions will survive notwithstanding the termination or other discharge
of the obligations of the parties under this Agreement.
c) TO THE GREATEST EXTENT PERMITTED BY APPLICABLE LAW, AND EXCEPT FOR DAMAGES
ARISING OUT OF (a) DAMAGE TO TANGIBLE PROPERTY (b) INJURY OR DEATH TO PERSONS, (c)
GROSS NEGLIGENCE OR (d) WILLFULL MISCONDUCT, CUSTOMER AGREES THAT THE ENTIRE
LIABILITY OF S&S AND CUSTOMER’S EXCLUSIVE REMEDY WITH RESPECT TO THE HOSTING
SERVICES, THE PROFESSIONAL SERVICES AND ANY OTHER PRODUCTS, MATERIALS OR
SERVICES SUPPLIED BY S&S UNDER WITH THIS AGREEMENT FOR DAMAGES FOR ANY CAUSE
AND REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT OR IN TORT, INCLUDING
FUNDAMENTAL BREACH OR NEGLIGENCE, SHALL BE LIMITED TO ACTUAL DIRECT DAMAGES
AND SHALL NOT EXCEED IN THE AGGREGATE THE ANNUAL HOSTING FEES PAID BY CUSTOMER
TO S&S UNDER THIS AGREEMENT DURING THE THEN-CURRENT TERM (AND IN NO EVENT BEING
GREATER THAN 12 MONTHS) OF THE AGREEMENT UP TO AND INCLUDING THE DATE OF
TERMINATION.
CUSTOMER FURTHER AGREES THAT IN NO EVENT SHALL S&S BE LIABLE UNDER THIS
AGREEMENT, REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT OR IN TORT,
INCLUDING FUNDAMENTAL BREACH OR NEGLIGENCE, FOR ANY INDIRECT, PUNITIVE,
CONSEQUENTIAL, INCIDENTAL, SPECIAL, OR EXEMPLARY DAMAGES WHATSOEVER,
INCLUDING WITHOUT LIMITATION FOR LOST PROFITS, LOSS OF REVENUE, FAILURE TO
REALIZE ANTICIPATED SAVINGS, LOST OR DAMAGED DATA (EXCLUDING CLAIMS FOR LOSS
OF DATA CAUSED BY S&S OR ITS THIRD PARTY HOSTING PROVIDER), LOSS OF GOODWILL,
BUSINESS OPPORTUNITIES OR REPUTATION, OR ECONOMIC LOSS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH POTENTIAL LOSS OR DAMAGES, OR SUCH LOSSES OR DAMAGES ARE FORESEEABLE.
10. Change Order Process
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With respect to any proposed changes to the Professional Services defined by this Agreement, the parties will
cooperate in good faith to execute Change Orders in respect thereof and will not unreasonably withhold approval
of such proposed changes. If Customer causes or requests a change in the allocation of the resources of S&S
applied to a task, changes in completion schedules for individual tasks or for overall implementation, and changes
in staffing that require S&S to provide additional work hours, S&S may propose a change to cover the additional
work effort required of it. Approval of any such proposed changes will not be unreasonably withheld (it being
acknowledged that any such material changes may require modifications to the consideration paid, and timelines
governing the Professional Services), and any disputes regarding changes shall be handled initially by discussions
between the parties which will be convened in good faith by the parties to resolve any such matters in dispute.
Change Orders will need to be approved before any work commences and will be deemed approved upon
signature by both parties.
11. Cancellations and Termination
This Agreement may be terminated as follows:
a. If either party is in material breach of any of its obligations or any provision under this Agreement, the other
party must notify the breaching party in writing of such default (a “Default Notice”). Upon receipt of a
Default Notice, the breaching party must correct the default at no additional cost to the other party within
sixty (60) days or issue a written notice of its own disputing the alleged default within thirty (30) days, of the
date of receipt of a Default Notice. If the breaching party fails to correct the default in a mutually agreeable
fashion within such sixty (60) day period, and did not issue a notice disputing the alleged default within such
thirty (30) day period, the other party may terminate this Agreement upon written notice to the other party
to that effect.
b. If Customer has failed to pay any undisputed amounts when due under this Agreement, S&S shall have the
right to (i) suspend performance of the Hosting Services (including Customer access to the Hosting
Services) until all amounts are paid in full; and/or (ii) terminate this Agreement effective thirty (30) days from
receipt of written notice to Customer to that effect.
c. S&S may terminate this Agreement effective immediately upon written notice to Customer if Customer has
breached its obligations of confidentiality or any intellectual property right or proprietary right of S&S.
d. Either party may terminate this Agreement effective immediately upon written notice to the other party if the
other party: (i) becomes insolvent; (ii) becomes the subject of any proceeding under any bankruptcy,
insolvency or liquidation law, whether domestic or foreign, and whether voluntary or involuntary, which is
not resolved favorably to the subject party within ninety (90) days of commencement thereof; or (iii)
becomes subject to property seizure under court order, court injunction or other court order which has a
material adverse effect on its ability to perform hereunder.
e. In the event that funds are not appropriated for the performance of Customer’s obligations under this
Agreement, then this Agreement shall automatically expire without penalty to Customer ninety (90) days
after written notice to S&S of the non-appropriation of public funds. It is expressly agreed that Customer
shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of
this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis, which affects
generally its operations. This section shall not relieve Customer of its obligations to pay for any fees due
under this Agreement as of the effective date of Customer’s notice.
f. This Agreement shall automatically terminate in the event that the Software License Agreement is
terminated.
12. Effects of Termination
In the event of termination or expiration of this Agreement:
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(a) All rights granted to Customer in this Agreement shall immediately terminate and S&S will immediately cease
to perform the Hosting Services.
(b) Customer will pay all amounts due under this Agreement up to and through the date of termination.
(c) Customer shall return to S&S or at S&S’s option purge or destroy all copies of any Confidential Information of
S&S in its possession or under its control (except as required under any statute or legislation related to
retention requirements), and provide a duly authorized certificate of an officer of Customer confirming same
within thirty (30) days.
(d) Except as otherwise provided in this Agreement, termination of this Agreement shall not affect any right of
action of either party arising from anything which was done or not done, as the case may be, prior to the
termination taking effect.
(e) Any cancellation and/or termination prior to the end of the Initial Term shall result in the following: an
acceleration of all Annual Hosting Fees due thirty (30) days upon receipt of invoice. This section will not affect
S&S’s right to collect any further invoiced amounts for other Professional Service Fees.
(f) Conditional upon Customer’s payment of all Fees that are due to S&S, S&S will furnish the Customer with a
copy of the Data in a format to be mutually agreed upon between the parties in writing (typically a .csv file).
The anticipated services to provide a copy of the Data are one (1) to two (2) weeks and will be billed at S&S’s
then-current daily rate. Upon receipt of notice from Customer confirming receipt of the Data, S&S shall destroy
all copies of the Data and delete all Data on the database and an Officer of S&S shall certify the destruction
and deletion to the Customer. Subject to any legal requirement that S&S must retain a copy of the Data, S&S
shall not delete the Data for ninety (90) days from the date of termination except: (i) where S&S has provided
the Data to Customer pursuant to this Subsection; or (ii) where it has received written instructions from
Customer to delete the Data. Following ninety (90) days from the date of termination if Customer has not
communicated with S&S regarding the Data, S&S shall have the right to delete all Data at any time as either
required by law or as determined by S&S in its sole discretion. Notwithstanding the foregoing, S&S shall be
permitted to delete all Data without providing notification to Customer and S&S shall not be required to adhere
to the time frames detailed above where S&S is required by law to delete such Data.
13. Ownership
(a) By S&S. Customer acknowledges that at all times S&S, its service providers or licensors are and shall remain
the owner of all hardware, servers, equipment, networks or other software S&S uses in the performance of the
Hosting Services. S&S, its service providers and licensors are and shall at all times remain the owner of all
copyright, trademarks, trade secrets, patents and any other intellectual property rights in and to the Hosting
Services and Software and related documentation, materials, logos, names and other support materials
provided pursuant to the terms of this Agreement. Customer shall acquire no right whatsoever to all or any
part of the Software except the limited right to access and use the Software in accordance with the terms of
this Agreement and the Software License Agreement and S&S and its licensors reserve all rights not expressly
granted to Customer. Customer must fully reproduce any copyright or other notice marked on any part of the
documentation or other materials on all authorized copies and must not alter or remove any such copyright or
other notice. Customer hereby grants to S&S a royalty-free, worldwide, irrevocable, perpetual license to use
and incorporate in to the Hosting Services any suggestions, ideas, enhancement requests, recommendations
or other feedback provided by Customer relating to the operation of the Hosting Services or the Software.
(b) Customer Data. As between S&S and Customer, all Data will remain the sole and exclusive property of
Customer. Customer is solely responsible for ensuring the accuracy, quality, integrity, reliability,
appropriateness and right to view and use the Data. Subject to the terms and conditions of the Agreement,
Customer grants to S&S a world-wide, non-exclusive, royalty-free license to access the Data for the sole
purpose of performing the Hosting Services. Access to the Data shall only be by S&S’s employees and/or
subcontractors whose job function requires access. Except as specified in this Agreement, S&S may not
access the Data for any other purpose without the express written consent of Customer. Access to Data by
any outside party shall only be in accordance with the terms of this Agreement or where required by law.
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(c) Data and Privacy Policy of Customer
The Customer represents and warrants to S&S that:
a. Data that is either provided to or acquired by S&S is owned exclusively by Customer and that the
Customer has full right and title to provide the Data to S&S;
b. Data that is either provided to or acquired by S&S is subject to a privacy policy in effect as of the
Effective Date and customer’s customers have provided to customer their written consent for its
collection, use and storage by S&S and its third-party service providers in accordance with this
Agreement and in any jurisdiction in North America;
c. Customer complies with all applicable privacy legislation as of the Effective Date in the performance
of its obligations hereunder in respect of any Data collected, used, transferred, created or disclosed
pursuant to this Agreement; and
d. Customer will not provide S&S with data of any kind for which S&S either has no need or does not
have the right to collect, use and store under the terms of this Agreement.
14. Confidential Information
The parties agree to keep confidential any and all Confidential Information with respect to the other party which it
has received or may in the future receive in connection with this Agreement and shall only disclose such
Confidential Information of the other party (i) to its agents, employees or representatives who have a need to know
such information, for the purpose of performance under this Agreement and exercising the rights granted under
this Agreement, and who have entered into a non-disclosure agreement at least as protective of the other party’s
Confidential Information as this Agreement, or (ii) to the extent required by applicable law or during the course of
or in connection with any litigation, arbitration or other proceeding based upon or in connection with the subject
matter of this Agreement, provided that the receiving party shall give the disclosing party reasonable notice prior
to such disclosure and shall comply with any applicable protective order or equivalent. The parties each agree to
hold the other party’s Confidential Information in confidence and to take all reasonable steps, which shall be no
less than those steps it takes to protect its own confidential and proprietary information, to protect the Confidential
Information of the other party. The obligations of Customer set forth in this Section 14 are subject to its
responsibilities under the Nevada Open Records Act.
In addition to any other restrictions on S&S’s use of the Data, the confidentiality obligations above apply except to
the extent that both parties agree that the Data may be subject to privacy laws providing for the owners of the Data
to review such Data or to challenge the collection and storage of the Data. Customer shall indemnify and
reimburse S&S in relation to all reasonable fees and other disbursements paid by S&S to comply with such
requests, whether by an individual or a government body, or to challenge such requests at either S&S’s or
Customer’s request. Customer represents and warrants to S&S that as of the Effective Date no individual,
government body or third party has requested a review of the Data or challenged the collection and storage of the
Data to be stored in the Software.
15. Indemnity
Customer is solely responsible for its Data, its use, and its Users’ use, of the Hosting Services in any way, and all
legal liability arising out of or relating thereto. Customer shall defend, indemnify and hold S&S and its third party
service providers, if applicable, and each of their respective officers, directors, employees and agents (the
“Indemnities”) harmless from and against any and all losses, costs, damages and expenses (including reasonable
attorney’s fees) that the Indemnities may suffer in connection with any demands, claims, actions, suits or
proceedings arising out of or in connection with (i) the use of the Hosting Services including but not limited to any
Third Party Components by Customer or its Users; (ii) any breach by Customer or its Users of this Agreement; or
(iii) Customer’s Data, including but not limited to any third party claims that the inclusion, use, reference,
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incorporation of or linking to any third party materials or the Customer’s Data violates such third party’s copyright
and/or other intellectual property, privacy or other rights, or that such use is illegal.
16. General
(a) Governing Law; Venue. This Agreement shall be governed by and construed in accordance with the laws of
Georgia and the federal laws of the United States applicable therein. This Agreement expressly excludes that
body of law applicable to choice of law, the Uniform Commercial Code (except as expressly adopted as
Nevada law) and the United Nations Convention on Contracts for the International Sale of Goods and any
legislation implementing such Convention, if otherwise applicable. S&S and Customer hereby waive, to the
fullest extent permitted by applicable law, the right to trial by jury in any action, proceeding or counterclaim
filed by any party, whether in contract, tort or otherwise, relating directly or indirectly to this Agreement or any
acts or omissions of S&S.
(b) Mediation. Except where this Agreement explicitly states that this Section does not apply, the parties agree
to submit any claim, controversy or dispute arising out of or relating to this Agreement or the relationship
created by this Agreement to non-binding mediation before bringing a claim, controversy or dispute in a court
or before any other tribunal. The mediation is to be conducted by either an individual mediator or a mediator
appointed by mediation services mutually agreeable to the parties. Such mediator shall be knowledgeable
in software system agreements. The mediation shall take place at a time and location which is also mutually
agreeable; provided; however, in no event shall the mediation occur later than ninety (90) days after either
party notified the other of its desire to have a dispute be placed before a mediator. The costs and expenses
of mediation, including compensation and expenses of the mediator (and except for the attorneys’ fees
incurred by either party), is to be shared by the parties equally. If the parties are unable to resolve the claim,
controversy or dispute within ninety (90) days after the date either party provides the other notice of mediation,
then either party may bring and initiate a legal proceeding to resolve the claim, controversy or dispute unless
the time period is extended by a written agreement of the parties. Nothing in this Section shall inhibit a party’s
right to seek injunctive relief at any time.
(c) Notice. Any notice required or permitted to be given to any party to this Agreement shall be given in writing
and shall be delivered either personally, mailed by prepaid registered post or sent by facsimile to the
appropriate address or facsimile number set out below. Any such notice shall be conclusively deemed to
have been given and received on the day on which it is delivered or transmitted (or on the next succeeding
business day if delivered or received by facsimile after 5:00 p.m. local time on the date of delivery or receipt,
or if delivered or received by facsimile on a day other than a business day), if personally delivered or sent by
facsimile or, if mailed, on the third business day following the date of mailing, and addressed, in the case of
the S&S, to:
SYSTEMS & SOFTWARE, INC.
10 East Allen St, Suite 201
Winooski, VT 05404
Attention: Executive Vice President
Telephone: (802) 865-1170
and in the case of the Customer, to:
THE CITY OF AUGUSTA
360 Bay Street, Suite 180
Augusta, GA 30901
Attention: Steve Little
Telephone: (706) 821-1851
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Each party may change its particulars respecting notice, by issuing notice to the other party in the manner
described in this Section 16(c).
(d) Currency. Unless otherwise indicated, all dollar amounts referred in this Agreement are in lawful money of
United States.
(e) Entire Agreement. This Agreement together with the Schedules attached to this Agreement constitute the
entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and
contemporaneous agreements, representations, negotiations, understandings, arrangements, and
communications between the parties, both written and oral, relating to the subject matter hereof. No terms
and conditions in any Customer orders, other than Change Orders pertaining to this Agreement, or in any
other documentation employed by or on behalf of Customer in connection with this Agreement, regardless of
the date of such documentation, will affect the terms of this Agreement, even if such document is accepted
by the receiving party, with such provisions being deemed deleted. This Agreement may only be modified by
a written amendment signed by an authorized representative of each of the parties.
(f) Waiver. No waiver of any breach of any provision of this Agreement shall constitute a waiver of any prior,
concurrent, or subsequent breach of the same or any other provisions hereof, and no waiver shall be effective
unless made in writing and signed by an authorized representative of the waiving party.
(g) Assignment. Customer may not assign any of its rights or duties under this Agreement without the prior
written consent of S&S, such consent not to be unreasonably withheld. This Agreement shall enure to the
benefit of and be binding upon the parties to this Agreement and their respective successors and permitted
assigns.
(h) Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be
invalid or unenforceable under any applicable law, then such provision shall be deemed modified to the extent
necessary in order to render such provision valid and enforceable. If such provision may not be so saved, it
shall be severed and the remainder of this Agreement shall remain in full force and effect.
(i) Allocation of Risk. Customer acknowledges and agrees that the warranty disclaimer and limitation of liability
contained in this Agreement are fundamental elements of the basis of the bargain between S&S and
Customer and set forth an allocation of risk reflected in the fees and payments due hereunder.
(j) Relationship. The parties are and shall at all times remain independent contractors in the performance of
this Agreement and nothing herein shall be deemed to create a joint venture, partnership or agency
relationship between the parties. Neither party will have the power to bind the other party or to contract in
the name of or create any liability against the other party in any way for any purpose. Neither party will be
responsible for the acts or defaults of the other party or of those for whom the other party is lawfully
responsible.
(k) Equitable Relief. Customer acknowledges and agrees that it would be difficult to compute the monetary loss
to S&S arising from a breach or threatened breach of the confidentiality obligations under this Agreement by
Customer and that, accordingly, S&S will be entitled to specific performance, injunctive or other equitable
relief in addition to or instead of monetary damages in the event of a breach or threatened breach of this
Agreement by Customer.
(l) Force Majeure. No default, delay or failure to perform on the part of S&S shall be considered a breach of
this Agreement where such default, delay or failure is due to a force majeure or to circumstances beyond its
reasonable control. Such circumstances will include, without limitation, strikes, riots, civil disturbances,
actions or inactions concerning government authorities, epidemics, war, terrorist acts, embargoes, severe
weather, fire, earthquakes, acts of God or the public enemy or default of a common carrier, unavailability of
Third Party Components or other disasters.
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(m) Survival. Sections 1 (Definitions), 3 (Fees), 5 (Restrictions on Use), 7(f) (Compliance with Laws), 7(g)
(Security), 8 (Warranty Disclaimer), 9 (Limitation of Liability), 12 (Effects of Termination), 13 (Ownership), 14
(Confidential Information), 15 (Indemnity), 16 (General) and any other provision of this Agreement which is
required to ensure that the parties fully exercise their rights and their obligations hereunder shall survive any
termination or expiration of this Agreement unless and until waived expressly in writing by the party to whom
they are the benefit.
(n) Counterparts. This Agreement may be executed in counterparts (email scan), each of which when so
executed shall constitute an original and all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, S&S and the Customer have duly executed this Agreement to be effective on the
Effective Date first written above.
SYSTEMS & SOFTWARE, INC. Customer:
____________________________________ ____________________________________
Signature Signature
Name: Name:
Title: Title:
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Schedule “H-1”
Fees and Payment Schedule
Purchased Hosting Services:
Hosting Services shall be provided for the software products listed in the Software License Agreement.
The total maximum Hosting Fees for the initial one (1) year term:
1-year OCI Hosting and1-year S&S Managed Services (as described -section G - $83,500 estimated
annually)
PAYMENT TERMS:
The Annual Hosting Fees shall be invoiced on each anniversary date of the initial contract.
RESET OF TERM TO MATCH FISCAL YEAR:
Customer may request that S&S match the annual invoicing of the Annual Hosting Fees with Customer’s fiscal year.
In order for City to elect to match annual invoicing with their fiscal year, Customer must make said request to S&S
in writing and during the Initial Term of this Agreement. If such election is made S&S shall, a) issue a prorated
invoice for any Hosting Fees due for the portion of the year remaining in Customer’s current fiscal year, b) extend
the then current term to expire at the end of the Customer’s subsequent fiscal year, c) issue an annual invoice
thereafter on the annual anniversary date of Customer’s fiscal year for any Hosting Fees due, and d) reset future
annual terms to expire at the end of Customer’s fiscal year. Annual Hosting Fees are invoiced in advance of an
upcoming annual term. Hosting fees shall be due and payable thirty (30) days from date of invoice.
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Schedule “H-2”
Service Availability
Availability and Uptime Objectives:
Availability of the Hosting Services is defined as when the Software and Customer's data are operational
and accessible via a public internet connection. S&S shall strive to make the Hosting Services available
100% of the time. In the unlikely event of any type of downtime the two following SLA schedules will be
respected:
Table 1 – Data Center’s Power, Network, and Internet Availability
Monthly Performance Rate Percentage of Applicable Monthly Recurring
Hosting Charge Credited to Customer’s Account
Equal or Greater than 99% 0%
Equal or Greater than 98% 3%
Equal or Greater than 97% 5%
Equal or Greater than 95% 10%
Less than 95% 25%
Table 2 – enQuesta Production Server Environment and Data Availability
Monthly Performance Rate Percentage of Applicable Monthly Recurring
Hosting Charge Credited to Customer’s Account
Equal or Greater than 98% 0%
Equal or Greater than 97% 3%
Equal or Greater than 96% 10%
Less than 95% 25%
Credits or remedies will be provided only upon request of the Customer pursuant to this SLA. Requests
for credit must be received within thirty (30) days of the Customer receiving our Root Cause Analysis
document for a particular unavailability event. Please note that the official unavailability time that will be
subject to a credit will exclude any common exclusions (as listed below).
Remedies for failure to meet any commitment provided in this agreement may not be combined to cover
the same second, minute or day time period – only one remedy will be afforded to the Customer per time
period.
Fault will be determined, and failure to perform under the obligations of this SLA identified, shall be based
on S&S’s reports related to Table 2 and Third Party Hosting Provider’s monthly monitoring reports related
to Table 1, and the performance monitoring reports on these subjects will be final and binding on the
parties. Any disagreements will be remedied in accordance with the governing Managed Hosting Support
& Maintenance Agreement.
However, the Hosting Services may be unavailable during certain downtimes, which includes, but is not
limited to, the following circumstances:
Routine Scheduled Downtime. Periods of time for the purpose of conducting routine system
maintenance. In such event, S&S shall use commercially reasonable efforts to provide Customer
with a minimum of three (3) business days prior to any period of scheduled downtime and shall use
commercially reasonable efforts to limit any such routine system maintenance to weekends
between the hours of midnight and 6 AM EST.
Factors Outside Our Reasonable Control. Due to factors outside S&S’s reasonable control (for
example, a Force Majeure event, emergencies such as natural disasters, power surges, lightning
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strikes, or a network or device failure external to our data centers) or other exceptional
circumstances, S&S shall be entitled to take any actions determined, in its sole discretion,
necessary or advisable to prevent, remedy, mitigate, or otherwise address actual or potential harm,
interruption, loss, threat, security or like concern to hosting infrastructure (“Emergency Work”). S&S
shall endeavor to provide advance notice of such Emergency Work to Customer when practicable
and possible, but shall not be held responsible for any deterioration of performance or System
unavailability to Customer during such events or Emergency Work.
Unauthorized Actions. S&S shall not be responsible for any System unavailability that results
from Customer’s unauthorized action or lack of action when required, or from Customer’s
employees, agents, contractors, or vendors, or anyone gaining access to the Hosting Services by
means of Customer passwords or equipment, or otherwise resulting from Customer failure to follow
appropriate security practices. Although S&S will use commercially reasonable efforts to mitigate
the effects of any such events, S&S cannot guarantee that such events will not occur. Accordingly,
S&S disclaims any and all liability resulting from or relating to such events.
Failure to Adhere to Requirements. S&S shall not be responsible for any System unavailability
for any failure by reason of Customer’s failure to adhere to any required configurations, use
supported platforms, follow any policies for acceptable use, or use of the Hosting Services in a
manner inconsistent with the features and functionality of the Hosting Services (for example,
attempts to perform operations that are not supported, exceeding prescribed quotas, or suspected
abusive behavior) or inconsistent with S&S’s published guidance.
AUGUSTA
enQuesta 6 Features (September 2020)
PROPERTY OF SYSTEMS AND SOFTWARE INC. CONFIDENTAIL
Abstract
This document was created to describe the functional benefits and usability features that
enQuesta 6 can provide to Augusta. For a comprehensive list of all features available within
enQuesta 6 please refer to the “enQuesta 6 New Features” document. Also note that the
architectural and technology benefits are described in detail within the “enQuesta 6 Technical
Benefits” document.
To whom it may concern,
S&S is proud to present to you our multi-award winning enQuesta V6 solution; our most powerful and
advanced version yet.
To guarantee that our solution directly addresses what you truly care about, enQuesta V6 was designed
with the direct input, influence, and collaboration of Utility leaders and CIS power users. Knowledgeable
and with a Utility background, our General Manager ensured our V6 solution wasn’t simply designed in a
silo by software engineers and hence, befittingly, our internal V6 tagline is: “A CIS software solution by
Utilities for Utilities.”
enQuesta has been meticulously rearchitected from the ground up with these five key elements in mind:
EASE-OF-USE
Sheer intuitiveness is at the core of our UI/UX redesign. By collaborating and directly
using Google Material Design standards, our goal is to give our users the same feel as
using any simple and refined Google-based solution. We are also mindful that Utilities are
facing an increasingly evolving workforce, as such we wanted to create a CIS that made
your new-user onboarding experience a breeze, while ensuring that current enQuesta
veterans still feel at home with little to no learning curve.
PRODUCTIVTY
BOOST
WEB: V6 is a full end-to-end web-browser solution both deployable on-premise or on the
Cloud, which means no more juggling of client installs/configs by individual workstations.
NAV & SEARCH: Navigating & finding any type of information within the CIS has never
been easier; we’ve adopted the same “Instant-Search” framework technology that other
market leaders (e.g. Facebook, Microsoft & IBM) use. Regardless of how little or how
much information you have, rest assured that you will be able to find what you are
looking for faster than ever before. Instant-Search will help you locate anything from a
customer account record to a specific service order from years past, or even a particular
enQuesta screen and process.
PERFORMANCE: We’ve also reengineered our solution for optimum performance, giving
it the ability to take a traditional billing cycle batch and run it behind-the-scenes as several
micro-batches without the need of any type of user intervention, resulting in significantly
faster completion times.
JETTISON: By creating a feature called Jettison, we’ve now given the ability for the billing
engine to auto-pull a bad account(s) and continue processing the rest of the batch which
eliminates manual intervention and lost time.
SCHEDULING: Powerful auto-scheduling features are now also at your disposal. We’ve
added functionality to allow all enQuesta batch processes to be run by the scheduler.
Furthermore, some processes, such as billing, can now be configured to run in a
reoccurring fashion eliminating the need for any manual entry.
FLEXIBILITY
We’re very conscientious that, perhaps based on a user’s role or position within the
utility, not everyone uses enQuesta the same way and for the same purpose. As such
we’ve created a powerful and flexible interface allowing the user to leverage our best-
practice recommendations or decide to customize their own user interface and
dashboard, based on what they care most about (permission based). A supervisor may
even decide to create a best-in-class interface for her/his entire department. This is the
same paradigm as a modern smartphone, where not everyone may have the need for the
same Apps, position their apps the same way, or select the same color schemes, etc.
FEATURE
RICHNESS
We’ve introduced tons of new features and improvements that we feel confident anchors
our position as market leaders in our industry. One such feature is our innovative
Algorithm Tool that takes your Rates creation abilities to the next level. This ensures that
your Utility is well positioned to tackle the slew of market and regulatory changes that
may come your way. This Algorithm Tool, gives the Utility the flexibility to create virtually
any type of complex Rate and provides the ability to use any database element to do so,
irrespective of how complex or silly (e.g. customers who live in the 05404 Zip Code, and
possess more than 3 gas meters, let’s add an extra 0.05 to their rate tier during the winter
months…). Another example is our “Mass Rate Change and Creation” feature that
completely turns the arduous and daunting end-of-year rate change processes on its
head, by giving you a simple and sleek interface to complete it all in a single intuitive
interface, which greatly limits any risk of costly errors.
SECURITY
In a day and age where detrimental ransomware attacks have become an epidemic for
utilities and governments, we’ve ensured to inject major focus and time on all-things
security related. Giving both us and our Utility partners comfort that security and
permissions are a centric part of their solution…
Advanced user permissions
Work queue security groups
Seamless LDAP integration
Extensive auditing
Real-time monitoring and pro-active alerting capabilities
Latest TLS 1.2 encryption
Full best-of-breed Cloud-based environment capabilities and options (huge market
shift, where >80% of Utilities are now exclusively demanding Cloud-based solutions)
Advanced managed service capabilities
Ability to fully self-auto-deploy releases vs being at the mercy of vendors
BCDR (Business Continuity & Disaster Recovery) capabilities
Encrypted integrations
Distinct color coding of environments (e.g. Prod vs Train vs Test…), etc…
As such, it’s not surprising for us to be named Top Growth Company at Harris and benefited from a best-
in-class market win ratio where 9 out of 10 Utilities have selected our solution over the other
competitors, including Oracle and SAP.
enQuesta 6 features that may benefit Augusta Specifically
I spoke with the resources on our team who have worked closely with Augusta over the years and know
your business process and asked them to call out any enhancements that they think would be
particularly beneficial for your team. They are listed below in no particular order.
1. Inquiry Portal Related
a. User Customizable Inquiry Portal
b. Advanced Search – Accounts and Service Orders
c. Billing History Display Redesign
d. Reporting X-Ray View
2. Redesigned System Navigation and New Menu System
3. Notification and Communication Preferences - The ability to e-mail in mass. Notify customers of
work order status changes, bill is ready by text, etc.
4. Document Repository – Attach letters and any type of document to an account, work order,
premise, person, etc.
5. GL Batch Drill Down and enQuesta Auto Balance – No more manual spreadsheets to keep track
of system balancing.
6. Expanded Report Code Functionality
7. Billing and Rates Related –
a. On-Demand Billing – Reduce your meter reading to cash times.
b. Mass Rate Change
c. Billing Criteria Record now on the Rate File Maintenance Screen – Performance issues
related to large number of billing criteria exceptions has gone away with this
enhancement.
d. Billing Rate Algorithm tool
e. Budget Billing Enhancements- Also known as “Levelized Payments”
f. Billing Performance Improvements - Parallel Processing
g. Progress Meter for Billing Calculation
h. Batch Rebill and Rebill of Final Accounts
i. Abill Letters and Abill Use Historic Account Data Flag
j. Billing Process Jettison Errors
8. Credit and Collections Related
a. Run multiple notice types within one run sheet
b. Collection Calendar Runsheet – Increase the speed of your collections process.
c. ACH Process Redesign – All transactions are in the database and can be reported on
using Cognos.
9. Job Scheduler – Multiple run sheets have been added, Reoccurrence for billing.
10. Data Warehouse for easier and faster reporting.
11. Improved Net Metering Capabilities
Add-Ons
1. enQuesta Chat
2. Capricorn Web Portal
3. Mobile Application
We here at Systems and Software are proud to present our product, enQuesta 6. If you have any
questions, or would like a formal demo, please do not hesitate to reach out to our team.
AUGUSTA
enQuesta 6 Technology (June 2020)
PROPERTY OF SYSTEMS AND SOFTWARE INC. CONFIDENTAIL
Abstract
This document provides a comparison between Augusta current enQuesta 4.5 release and the
now available enQuesta 6 release. This document has a focus on the technical advancements
and features of the enQuesta 6 product.
To whom it may concern,
Augusta is currently running enQuesta version 4.5. At the time, enQuesta 4.5 was architected to be the
best Customer Information and Utility Billing Systems available on the market providing robust
functionality and unparalleled security.
Even the greatest architecture from 2010 cannot support the complex IT challenges that exist today.
Cyber Security is becoming more prevalent and hackers are becoming much more sophisticated.
Customer Information and Utility Billing Systems need to be more robust and more secure than ever
before.
enQuesta 6 was architected from the ground up with security as its top priority. To support this
architecture, we partnered with vendor solutions from VMware, Red Hat, Oracle, Java, and Apache using
their latest supported solutions to power enQuesta 6.
Virtualization – enQuesta 6 fully supports virtualization for both the application and database servers.
We support VMware ESX/ESXi as well as Linux KVM virtualization. The utility must ensure that they are
properly licensed (Oracle Database License for example) to run in a virtual environment.
Operating System – From an Operating Systems perspective enQuesta 6 allows the customer to choose
between Red Hat’s Enterprise Linux or Oracle’s Unbreakable Enterprise Kernel (UEK). enQuesta 6 has
been certified on RHEL 7.7 and UEK 7.7 which as of late 2019 was the most recent point release from
these two vendors. Several important fixes and new features have been added in this version, especially
as it relates to security, networking, virtualization, and general interoperability. Red Hat has increased
their release cycle to an almost bi-monthly schedule, and we are now working to certify enQuesta 6 with
their latest release, 8.1 (as of March 2020).
Augusta currently has RHEL 5.11 installed on their production environment which Red Hat has marked to
become end-of-life as of November 2020.
Database – enQuesta 6 supports the latest Oracle Database release version 19c which went general
release in late 2019. The version of Oracle Database that is running in Augusta production today is 11.x.
Unfortunately, 11.x is already past its official support life cycle and is now into the extended support life
cycle which is set to end as of December 2020, after this date patch releases and security updates will not
be provided by Oracle. Numerous improvements exist between Version 11.X and 19.X, especially as it
pertains to addressing security vulnerabilities, improving data management, compression, and
communication standards.
enQuesta 6 Core Technologies – The multi-year effort that went into architecting and building enQuesta
6 was primarily related to the major application components upgrade we completed. Upgrading
multiple versions of Java and Java EE has allowed us to now utilize components within enQuesta 6 that
were otherwise not available in prior enQuesta release versions. Further details can be found in our New
Features document.
Browser-Based – The upgrade of all of our core technologies have enabled enQuesta 6 to be re-
architected and become fully web-based; launchable using nothing more than a web-browser. This new
browser-based solution transmits all data from server-to-webpage via HTTPS. A major added benefit to
this new architecture is that there will no longer be an “application client” to download or to maintain
on an ongoing basis as is the case currently with enQuesta 4.X.
Cloud Enabled – By utilizing these latest technologies and having a solution that is full-browser capable
we were able to create a Customer Information and Utility Billing System that can thrive irrespective of
its deployment methodology, i.e. fully cloud-based, remain on-premise, or hybrid model of the two. It is
the utilities decision as to which deployment solution is the right one for them. More information can
be found as it pertains to our S&S Cloud solution and our best-in-class cloud partner’s platform.
Interfaces and Integrations – Java EE technologies such as Java Persistence API (JPA) and Java
Transaction API (JTA) have allowed us to build a Service Oriented Architecture (SOA) within enQuesta 6.
SOA enables enQuesta 6 to self-communicate across multiple functions as well as interface with any
external vendor the utility might choose. enQuesta 6 also comes standard with its own Enterprise
Service Bus (ESB) enabled by WSO2 which allows for further manipulation of data and routing of that
data between enQuesta and external vendors.
Security – This major upgrade to the application components allowed us to take advantage of an arsenal
of security features and fixes that prior versions did not have. enQuesta 6 comes standard with robust
authentication and federation options. We can fully integrate with LDAP/AD solutions, provide Identity
Brokering using OpenID Connect or SAML 2.0 IdPs, and support Single Sign On (SSO). User accounts are
the domain logins, centrally administered via Active Directory. Employees leaving or terminated will be
locked out of enQuesta as soon as their Windows domain account is locked or disabled.
Prior versions of enQuesta required individual Linux user accounts to be created and maintained on the
Linux application server, with enQuesta 6’s new security architecture this is no longer required.
Furthermore, security around User Authorization within the enQuesta 6 application itself has been
significantly improved. We have eliminated the “special” secret PASSWORD access to the
administrators portal that existed in prior versions of enQuesta. Access to all programs, including the
administrators portal and its individual functions, is directly controlled by the security group(s) the
operator is associated with.
Auditing – Enhanced auditing and logging of application user sessions and web request access logging
has been added to enQuesta 6. Several other system safeguard and auditing features have been
enabled as a result of this improved systems architecture.
Clustering – The enQuesta 6 architecture has allowed the support of clustering for both the Database
and Application servers. Clustering enables increased resource availability and reduces or eliminates
system downtime. If one node within the cluster fails the system, enQuesta 6, will continue to operate
without any negative impact to the users. That node can be managed and fixed while the system is still
fully operational. From a performance perspective, clustering can allow additional resources to be
added to the system for scalability purposes.
Performance – Outside of clustering several other features have been built into enQuesta 6 to allow for
greater performance. As an example, the end-to-end collection process has been reengineered to run in
a fraction of the time it took in prior versions. We have also implemented a configurable parallel
processing feature that allows billing to run significantly faster than it took in prior versions. The parallel
processing feature can be configured to utilize available server processors that will split the large billing
job into micro-batches and process them in parallel. Also note that we have added a progress meter to
the billing process, made capable by the additional auditing capabilities, to indicate the percent
complete of the process.
Customer Self-Service – The WebConnect customer self-service portal that is live in Augusta production
system is also based off an older technology and architecture (JBoss Seam 2.x and IceFaces 1.x).
Systems and Software has made multiple security patches and updates to this product over the past
decade to keep the portal secure for Augusta. Due to limitations within the WebConnect architecture
we recently had to implement a Web Application Firewall (WAF) to continue to keep this portal secure.
We will continue to support Augusta in keeping their customer self-service portal secure however, we
fear that at some point in the not so distance future the legacy technology of this product will not be
able to stand up to the more modern cyber threats.
Sample of Additional enQuesta 6 Features and Benefits…
User Friendly & Customizable Screens – enQuesta 6 redefines the User Experience (UX) and User
Interface (UI) to create the most intuitive and user-friendly CIS software solution available today. The
front-end has been designed using Google Material Design principles which use the same grid-based
layouts, responsive animations and transitions, padding and depth effects used in all Google-based
applications & solutions today. Users who have any experience with a modern web-based applications
and software will feel right at home with enQuesta 6.
Further taking advantage of the robust enQuesta 6 architecture we were able to provide a customizable
user experience. Users can choose what content is most important to them and arrange this content on
their own landing page. This improvement to our UI/UX has yielded great benefits as it pertains to not
only significantly reducing cross-training and onboarding efforts but also maximizing the efficiency of
existing team members across all departments of the utility.
System Monitoring – Application system monitoring is utilized by S&S support staff to help manage our
customers. This feature is now also available to the customers as an additional module. It utilizes our
Watchmen monitoring tool to ensure the servers are operating within normal parameters. This tool
allows us to identify issues before they impact the stability of the solution, and we can introduce
remedies before any down time is experienced. It includes a comprehensive list of key performance
indicators each having a user-configurable threshold and associated user-configurable notification
mechanism. As an example, from a security perspective this tool can identify when a critical system file
has been modified that could cause potential system stability or threat concerns and act on that change.
Enhanced System Navigation – enQuesta 6’s redesigned menu system allows quick retrieval of
enQuesta processes based on the specific operator's security level. New functionality includes:
Tree-like Structure
Collapse or expand menu folders with a click.
Search Capability — Type a word (for example, “deposit") and enQuesta displays all menu items
containing that word.
Customizability — Users can create their own favorites by dragging and dropping any program
items from the menu on the left to the Favorites bar on top.
Security-Contingent Functions — Utility Admin personnel can right click items to see which
operator last ran a program and when.
Benefit: A more logical, intuitive, and easier-to-navigate menu system. Operators can customize their
screens to their own responsibilities and managers can keep apprised of program and run sheet status.
This will play a major role in increasing your teams’ overall efficacy and performance.
Job Scheduler – All enQuesta business processes (calculation/print/update) can now be run within the
scheduler. The Scheduler has also been enhanced to allow jobs to run in reoccurrence, eliminating the
repetitive user input required today to setup and schedule each job in sequence. This feature has been
transformative in a significantly positive fashion for all utilities that have adopted it.
System Cloning – There is a separate module available within enQuesta 6 that allows the customer to
complete their own system clones. This is a fully automated process that is intuitive for the customer to
follow. Additional pricing and support are required for this module. Please note that it is the customers
responsibility to ensure that they have the proper 3rd party licenses (Oracle Database as example) to
support the additional systems being created.
System Safeguards – There have been many system safeguards implemented within enQuesta 6. Our
goal was to prevent users from inputting bad data, prevent users from running the incorrect processes
and making the system overall easier to use than prior versions. Here are a few things that we did to
enable system safeguards:
o UX screen changes to replace free-form text fields with drop down or lookup values.
This limits the user from only being able to select from a list of known valid values vs
entering in an incorrect value.
o Additional field level validation with more descriptive help messages has been added to
enQuesta 6. As an example, the enQuesta 6 system will prevent the user from entering
in a date that was either in the past or too far into the future (applies to specific
business processes).
o In each case where a user needs to read or select a field value, we have replaced
numeric “lookup” codes with the associated human-readable description. As an
example, the user no longer needs to remember that “01” stands for “Active” on the
active code field. The user is simply presented with the description of “Active” now.
Oracle Cloud Benefits – Through our partnership with Oracle Cloud, we’ve been able to leverage some
significant security measures, both physical and virtual, to provide our customers with additional levels
of security that may not be available in alternative deployment methods.
Oracle Cloud was built by cloud industry veterans to meet enterprise grade computing requirements
and to deliver on the cloud’s promise of competitive costs, rapid provisioning, and nearly limitless scale.
Oracle’s highly scalable, flat network design limits the number of network hops between compute and
storage to a maximum of 2. Combined with no-network or CPU over-subscription, and locally attached
NVMe storage, you get a low-latency network with predictable performance and fast cloud storage.
(IOPS – Input / Output Operations Per Second)
Oracle Cloud Physical Security Features:
Oracle cloud data centers are placed in strategic locations throughout the United States (Ashburn,
Virginia and Phoenix, Arizona). They are located in safe locations that mitigate typical Force
Majeure threats and also have the ability to accommodate many fiber connectivity hubs.
Oracle Cloud Data Center Regions have at least 3 fault-independent availability domains. Each
domain contains an independent data center with power, thermal, and network isolation.
They use redundant power sources and maintain generator backups in case of widespread
electrical outage.
Server rooms are closely monitored for air temperature and humidity, and fire suppression
systems are in place.
Facilities are durably built with steel, concrete, or comparable materials, and are designed to
withstand impact from a light vehicle strike.
Facilities are staffed with security guards who are ready to respond to incidents 24 hours a day, 7
days a week, 365 days a year. The exterior of the sites is secured with perimeter barriers and
vehicle checks are actively monitored by a guard force and cameras that cover the building
perimeter.
Server rooms are built with additional security layers including cameras that cover server rooms,
two-factor access control, and intrusion-detection mechanisms. Physical barriers are in place to
create isolated security zones around server and networking racks.
Oracle Cloud Virtual Security Features & Compliance:
Oracle Linux images run the Unbreakable Enterprise Kernel (UEK) and support security features
such as Ksplice to apply security patches without booting.
The Fortinet firewall’s top-rated security has been validated by NSS Labs, Virus Bulletin and AV
Comparatives.
Industry’s highest threat protection, Ipsec VPN, and SSL-inspection performance.
Settings throughout enQuesta are designed with the “pessimistic permission” model in mind and
as such explicit access must be granted for individuals to be able to use granular sections of the
application.
Our datacenter infrastructure provider, Oracle, has been engaging with 3rd party external assessment
entities and independent auditors to meet a broad set of international and industry-specific compliance
standards to ensure that environments adhere with industry security best-practices. Here is a sample of
some of the current ones:
ISO 27001: International Organization for Standardization 27001 is an international standard that
covers the planning, implementation, monitoring, and improvement of an Information Security
Management System. This widely adopted global security standard sets out requirements and
best practices for a systematic approach to managing company and customer information based
on periodic security risk assessments.
SOC 1 – Type 2: System and Organization Controls 1 is a report on a service organization controls
relevant to internal control over financial reporting. A “type 2” report includes the “type 1” report
opinions; additionally, it includes an opinion on the operating effectiveness of the controls to
achieve the control objectives as well as a description of the service auditor’s tests of the controls
and results.
SOC 2 – TYPE 2: System and Organization Controls 2 is a report on a service organization controls
relevant to security, availability, processing integrity, confidentiality, or privacy using up to five
trust principles. A given SOC 2 report may be based on one or more trust principles.
SOC 3: System and Organization Controls 3 is a report, like the SOC 2, on a service organization
controls relevant to security, availability, processing integrity, confidentiality, or privacy.
However, a SOC 3 can be distributed for general use and only states whether or not the entity has
achieved the Trust Service criteria, without any description of tests, results or opinions.
Commission Meeting Agenda
10/6/2020 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo