HomeMy WebLinkAbout2020-08-18 Meeting AgendaCommission Meeting Agenda
Virtual/Teleconference
8/18/2020
2:00 PM
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A.Mr. Randy Walden, remove trees at 1833 Fenwick Street, right-of-way
from the sidewalk.Attachments
B.Ms. Edith Peebles regarding the Final Plat for Wrights Point - S-903.Attachments
C.Ms. Deborah Bunch regarding Hale Foundation Zoning Exception.Attachments
D.Mr. George Hatcher regarding Hale House Foundation Zoning
Exception.Attachments
E.Rev. James Williams, Jr, H.O.P.E. Inc. regarding Green Meadows; Hale
House.Attachments
F.Rev. Anthony M. Booker regarding Hale House Project in Green
Meadows.Attachments
G.Mr. Harold Jones, II regarding Hale Foundation Zoning Exception.
Attachments
CONSENT AGENDA
(Items 1-8)
PLANNING
1. FINAL PLAT – CUSHENDAL ADDITION – S-874 – A request for
concurrence with the Augusta Georgia Planning Commission to approve
a petition by C. E. Dudley, on behalf of Southern Meadows Development
LLC., this subdivision is located on Cushendal Road off Belair Road and
contains 6 lots. (Reviewing agenda approval under Performance
Guarantee 7/31/2020) DISTRICT 3
Attachments
2. FINAL PLAT – KINGSTON SUBDIVISION – S-2019-021 – A
request for concurrence with the Augusta Georgia Planning Commission
to approve a petition by Cranston Engineering Group, on behalf of
Antioch Ministries Inc., in partnership with Augusta Housing and
Community Development Department, requesting final plat approved for
Kingston Subdivision. This residential subdivision contains 5 lots, one
new cul-de-sac and one access lane and is located off Holley Street.
DISTRICT 1
Attachments
3. FINAL PLAT – SIMS LANDING PHASE 1 – S-912 – A request for
concurrence with the Augusta Georgia Planning Commission to approve
a petition by Cranston Engineering Group, on behalf of D. R. Horton
LLC, requesting final plat approval for Sims Landing Ph. 1 adding 3 new
lots to a previously approved plat. This residential subdivision is located
off Gordon Highway. DISTRICT 3
Attachments
4. FINAL PLAT – SOUTHAMPTON SEC. 7 – S-910 – A request for
concurrence with the Augusta Georgia Planning Commission to approve
a petition by Southern Partners Inc., on behalf of Coel Development Co.
Inc., requesting final plat approved for Southampton Sec. 7. This
residential subdivision contains 86 lots and is located off Bellingham
Drive adjacent to Southampton Sec. 6. (Reviewing agency approval
7/28/2020) DISTRICT 4
Attachments
5.Z-20-39 – A request for concurrence with the Augusta Georgia Planning
Commission to approvewith the condition below, a petition by Andre
Largent, on behalf of Doug Frohman, requesting a change of zoning
from Zone B-1 (Neighborhood Business) to Zone B-2 (General
Business) affecting property containing 1.27 acres and known as 3110
Washington Road. Tax Map 011-0-277-00-0 DISTRICT 7 1. The
business must obtain a license and comply with all applicable City codes
and regulations.
Attachments
6. Z-20-41 – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by E. Marlow McIntyre Jr., on behalf
of MacKenna Holdings LLC, & Rick Alben, requesting a change of
zoning from Zone R-1A (One-family Residential) to Zone R-1C (One-
family Residential) affecting property containing 0.47 acres and known
as 3207 Peninsula Drive. Tax Map 039-0-210-00-0 DISTRICT 3
Attachments
7. Z-20-42 – A request for concurrence with the Augusta Georgia Planning
Commission to approve, with the conditions below, a petition by
Hillpointe LLC and James Overstreet, Attorney, on behalf of Belair
Baptist Church Inc. and Georgia Vitrified Brick & Clay Co., requesting a
change of zoning from Zone A (Agriculture) to Zone R-3C (Multiple-
family Residential) affecting property containing approximately 27 acres
and known as part of 3947 Harper Franklin Avenue (aka 1187 George C.
Crawford Drive) and 4005 Jimmie Dyess Parkway. Tax Map part of 066-
0-056-03-0 and 066-0-055-00-0 DISTRICT 3 1. This approval is for
no more than 300 units, limited to 3 stories or 55 feet and shall
substantially comply with the submitted plan. 2. The final site plan
shall include walking trails and/or bike paths within the development and
connect to adjacent tracts where possibly. 3. This project shall comply
with all development standards and regulations set forth by the City of
Augusta, GA. 4. Vehicular access from Jimmy Dyess Parkway shall
consist of a break in the median to allow a left turn lane with 100’ of
taper and 250’ of storage if possible. 5. A deceleration lane shall be
provided at the intersection of George W. Crawford Drive and Jimmy
Dyess Parkway. 6. Traffic control signs shall indicate “right turn in”
and “right turn out only” at the intersection of George W. Crawford Drive
and Jimmy Dyess Parkway. 7. Sidewalks shall be provided throughout
the project and along both sides of George W. Crawford Drive. All new
sidewalks must meet ADA standards. 8. The development must
comply with the provisions of the Augusta Tree Ordinance.
Attachments
PETITIONS AND COMMUNICATIONS
8.Motion to approve the minutes of the regular meeting held on August 4,
2020 and the special called meeting on July 21, 2020. Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
8/18/2020
AUGUSTA COMMISSION
REGULAR AGENDA
8/18/2020
(Items 9-41)
PLANNING
9. Z-20-38 – A request for concurrence with the Augusta Georgia Planning
Commission to approve, with the conditions below, petition by The Hale
Foundation Inc. requesting a Special Exception to establish an In-patient
Medical Substance Abuse Treatment Center for First Responders per
Section 26-1-g of the Comprehensive Zoning Ordinance for Augusta
Georgia and O.C.G.A. at 36-66-4(f) of the Georgia State Code on
property located at 3042 Eagle Drive containing 20.65 acres and known
as Tax Map 109-0-001-00-0. DISTRICT 6 1. The Special Exception
for this property is for an alcohol, drug and post-traumatic stress disorder
treatment facility for first responders only. If the clientele or treatment
program changes, the applicant/owner must apply for a new Special
Exception. 2. Final approval of this project is contingent on obtaining
an easement, in writing, from the State of Georgia to provide driveway
access to the property from Augusta Tech Drive. All egress and ingress
to this property is to be through this driveway. 3. A privacy fence
consisting of solid wood board six feet in height shall be installed along
the east boundary line of the property at Augusta Tech Drive to head
south +/- 1,772 feet to Eagle Drive, continue across Eagle Drive and
follow the southern property boundary along 3038 Eagle Drive, 3040
Eagle Drive and 2900 Green Meadows Drive. Access from Eagle Drive
is for emergencies only. A 50 foot vegetative buffer shall be installed
Attachments
along the fence line except where emergency access is provided. 4.
Any expansion, additions or alterations to the property must comply with
all development standards and regulations set forth by the City of
Augusta, GA and must receive site plan approval prior to any changes.
PUBLIC SERVICES
10.Motion to approve New Ownership Application: A.N. 20-28: request
by Pragna Patel for a retail package Beer & Wine License to be used in
connection with DPP Gas, LLC located at 3735 Mike Padgett Hwy.
District 8. Super District 10.
Attachments
11.Motion to approve New Ownership Application: A.N. 20-29: request by
Ashfaque Khan for a retail package Beer & Wine License to be used in
connection with Fuel Express located at 2700 Peach Orchard Rd. District
2. Super District 9.
Attachments
12.Motion to approve New Ownership Application: A.N. 20-30: request by
Maria F. Singh for a consumption on premise Liquor, Beer & Wine
License to be used in connection with El Veracruz located at 1077
Stevens Creek Rd. There will be Sunday Sales. District 7. Super
District 10.
Attachments
13.Motion to approve the Daniel Field Airport Environmental Assessment
Tentative Allocation and approve the mayor signing the response letter to
GDOT.
Attachments
14.Motion to approve a request by Angela Dumas Reed for a Massage
Operator License to be used in connection with Salon 419, LLC located
at 2368 Barton Chapel Rd. District 5. Super District 9.
Attachments
15.Motion to approve Bid Item 20-178 to Poolside Inc. and payment for
work performed and to include additional work requested under a change
order for the re-plastering of the Bernie Ward Swimming Pool. Bid Item
20-178 - $43,775.00 plus the change order for $9,323.46 for a total of
$53,098.46
Attachments
16.Motion to approve the contract with Roofing Professionals Inc. Airport's
Skyworx Building Roof for $111,150.00. Bid Item 20-198 Attachments
ADMINISTRATIVE SERVICES
17.Abolish the Augusta Land Bank Authority/discuss/receive information
consisting of a total list of all properties, when they were purchased and a
copy of the rules governing the Land Bank Authority. (Requested by
Commissioner Marion Williams)
Attachments
18.Motion to approve Housing and Community Development Department’s
(HCD's) request to provide HOME funding to Sand Hills Urban
Development to develop one (1) single family housing unit for a low to
moderate income family.
Attachments
19.Motion to approve Housing and Community Development Department’s
(HCD's) request to provide funding to assist two (2) low-to-moderate
income homebuyers with down-payment assistance to purchase a home.
Attachments
20.Motion to Receive as Information Housing and Community Development
Development’s FY2019 Consolidated Annual Performance and
Evaluation Report (CAPER).
Attachments
21.Motion to approve Housing and Community Development Department’s
(HCD’s) request to provide HOME funding to assist two (2) low to
moderate income homebuyers with gap financing, down payment and
closing cost to purchase homes through the Homebuyer Subsidy
Program.
Attachments
22.Motion to approve Housing and Community Development Department’s
(HCD's) request to provide funding for architectural drawings for the
façade improvement of the Armstrong Galleria Shopping Center,
identified as 851 Laney Walker Blvd: part of the Laney
Walker/Bethlehem Revitalization Project.
Attachments
23.Motion to approve HCD’s request to develop a farmers’ market, in the
Laney Walker Bethlehem (LW/B) area in partnership with the American
Heart Association and Augusta Locally Grown, through a Memorandum
of Understanding (MOU).
Attachments
24.Motion to approve request to enter into a Memorandum of Understanding
between Augusta Housing and Community Development Department
(HCD) and a) the Greater Augusta Black Chamber of Commerce, b)
Antioch Ministries, Inc. c) University of Georgia Small Business
Development Center and d) the Metro Augusta Chamber of Commerce,
in support of HCD’s Micro-Enterprise Technical Assistance Program.
Attachments
PUBLIC SAFETY
25.Motion to approve the purchase of the Application Program Interface
(API) system integration with the 911 Logging Recorder for the new P25
radio system from Motorola Solutions, Inc. in the amount of
$104,500.00.
Attachments
26.Receive an update regarding the Gold Cross ambulance
services. (Requested by Commissioner Dennis Williams)Attachments
27.Discuss duties and responsibilities as it relates to the ARC Code
Enforcement illegal dumping/litter Division placed under the Marshal's
Department. (Requested by Commissioner Marion Williams)
Attachments
FINANCE
28.Approve funding for the August 11, 2020 Nonpartisan Runoff. Attachments
29.Motion to approve $50,000 funding request to assist Greater Augusta’s
Interfaith Coalition's Total Census Count Initiative. To support census
responses from hard to count citizens and the support for 15 sites of
activities for respondents of the local Census Count. (Requested by
Commissioner Bill Fennoy)
Attachments
30.Motion to Approve Resolution Adopting 2020 Mill Rates for All Taxing
Districts. Attachments
31.A RESOLUTION OF THE CITY OF AUGUSTA, GEORGIA (CITY)
TO RATIFY THE EXECUTION OF THE CORONAVIRUS RELIEF
FUND (CRF) TERMS AND CONDITIONS AGREEMENT; TO
AUTHORIZE THE ACCEPTANCE OF GRANT PAYMENTS,
INCLUDING ALL UNDERSTANDINGS AND ASSURANCES
CONTAINED WITHIN SUCH AGREEMENT; TO DIRECT AND
AUTHORIZE THE PERSON IDENTIFIED AS THE OFFICIAL
REPRESENTATIVE OF THE CITY, OR THE DESIGNEE OF THE
CITY TO ACT IN CONNECTION WITH THE GRANT
APPLICATION; AND TO PROVIDE SUCH ADDITIONAL
INFORMATION AS MAY BE REQUIRED.
Attachments
32.Receive an update from the Administrator/Mayor’s office regarding
funds received from the Cares Act. (Requested by Commissioner
Dennis Williams)
Attachments
ENGINEERING SERVICES
33.Presentation from Mr. Campbell Vaughn, Richmond County Extension
Agent (UGA) regarding control methods of JohnsonGrass on
vacant/abandoned city lots. (Requested by Commissioner Bill Fennoy)
Attachments
34.Motion to approve Mr.. Bruce Logan request for reimbursement for
sewage analysis that determined a sewage problem at his property was
caused by a faulty city sewage line. (Requested by Commissioner
Sammie Sias)
Attachments
35.Motion to approve CV Foundry Apartments, LLC., Encroachment
request to Place Concrete Retaining Wall in Augusta, GA Right-of-way
as part of 1480 Wrightsboro Road Residential Development Project. Also
authorized Augusta Mayor to process and sign all associated documents
with consultation of Augusta Legal Counsel. Requested by AED
Attachments
36.Motion to approve Task Order Two and Concept Phase funding for
Forest Hills Drainage Basin Dirt Road (Bussey Road) Paving and
Drainage Improvements Engineering Services Agreement to Alfred
Benesch & Company (Benesch) in the amount of $62,329.00 as
requested by the AED. RFQ 19-148.
Attachments
37.Motion to approve to Supplement Construction to E R Snell Contactor,
Inc. in the amount of $546,473.00 for Transportation Investment Act
(TIA) Project, James Brown Blvd. (9th Street) Improvements Project,
subject to receipt of signed contracts and proper bonds as requested by
AED . Bid 19-292
Attachments
38.Motion to authorize condemnation to acquire title of a portion of
property for permanent easement (Parcel 154-0-011-01-0) 4119 Woodard
Avenue.
Attachments
39.Motion to approve Supplement funding (SA2) for Engineering
Preliminary Design Phase (design phase 2) of the Design Consultant
Services Agreement to CHA (formerly Wolverton & Associates, Inc.) in
the amount of $1,441,833.55 for the Willis Foreman Improvement
Project as requested by the AED. RFQ 17-265
Attachments
SUBCOMMITTEE
Pension Committee
40.Motion to approve Ordinances Restating the 1945 and 1949 Pension
Plans and submission to IRS for favorable determination letter. Waive
second readings.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
41.Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
8/18/2020 2:00 PM
Mr. Randy Walden
Department:
Department:
Caption:Mr. Randy Walden, remove trees at 1833 Fenwick Street, right-
of-way from the sidewalk.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Ms. Edith Peebles
Department:
Department:
Caption:Ms. Edith Peebles regarding the Final Plat for Wrights Point - S-
903.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Deborah Bunch Hale House Foundation
Department:
Department:
Caption:Ms. Deborah Bunch regarding Hale Foundation Zoning
Exception.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Mr. George Hatcher Hale House Foundation Zoning Exception
Department:
Department:
Caption:Mr. George Hatcher regarding Hale House Foundation Zoning
Exception.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
RGreen Meadow Rev. James Williams, Jr, H.O.P.E. Inc
Department:
Department:
Caption:Rev. James Williams, Jr, H.O.P.E. Inc. regarding Green
Meadows; Hale House.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
commission meetings: First and third ruesdays of each month - 2:00 p.m.
committee meetings: second and last Tuesdays of each month - l:00 p.m.
commission/committee: (Please check one snd insert meeting date)
t Commission Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
8ll9l Zoto
Public Safety Committee
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
PE .-t-t '
Telephone Number:
Fax Number:
E-Mail Addr.t J
Caption/Topic of Discussion to be placed on the
Gr<-cv-, AAeiloaS V Ar\<- \\a
Contact Information for Individual/Presenter Making the Request:
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 706-821-1820
Fax Number: 706-821-1838
E-MailAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the ClerkrsOffice no later than 5:00 P.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week A five-
minute time limit will be allowed for presentations.
Commission Meeting Agenda
8/18/2020 2:00 PM
Green Meadows Rev. Anthony M. Booker
Department:
Department:
Caption:Rev. Anthony M. Booker regarding Hale House Project in Green
Meadows.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
Commission meetings: F'irst and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
(Please check one and insert meeting date)Commission/Committee:
/,/ Commission
Contact Information for IndiyiduaUPresenter Making the Request:
Telephone Number:
Fax Number:
E-Mail Address:
Public Safety Committee
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committoe
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meoting
Daie of Meeting
Please send this request form to the lbllowing address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 706-821-1820
Fnx Number: 706-821-1838
E-MailAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerkrs
Office no later than 5:00 p.m. on the \trednesday preceding the Commission meeting and
5:00 p.rn. on the Tuesday preceding the Committee meeting of the following week. A five-
minute time limit will be allowed for presentations.
Commission Meeting Agenda
8/18/2020 2:00 PM
Mr.Harold Jones Hale Foundation
Department:
Department:
Caption:Mr. Harold Jones, II regarding Hale Foundation Zoning
Exception.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Final Plat Cushendal Addition
Department:Planning and Development
Department:Planning and Development
Caption: FINAL PLAT – CUSHENDAL ADDITION – S-874 – A
request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by C. E. Dudley, on behalf of
Southern Meadows Development LLC., this subdivision is
located on Cushendal Road off Belair Road and contains 6 lots.
(Reviewing agenda approval under Performance Guarantee
7/31/2020) DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Final Plat Kingston Sub.
Department:Planning and Development
Department:Planning and Development
Caption: FINAL PLAT – KINGSTON SUBDIVISION – S-2019-021 –
A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Cranston Engineering
Group, on behalf of Antioch Ministries Inc., in partnership with
Augusta Housing and Community Development Department,
requesting final plat approved for Kingston Subdivision. This
residential subdivision contains 5 lots, one new cul-de-sac and
one access lane and is located off Holley Street. DISTRICT 1
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission Cover Memo
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Final Plat Sims Landing Ph 1
Department:Planning and Development
Department:Planning and Development
Caption: FINAL PLAT – SIMS LANDING PHASE 1 – S-912 – A
request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Cranston Engineering
Group, on behalf of D. R. Horton LLC, requesting final plat
approval for Sims Landing Ph. 1 adding 3 new lots to a
previously approved plat. This residential subdivision is located
off Gordon Highway. DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Final Plat Southampton Sec. 7
Department:Planning and Development
Department:Planning and Development
Caption: FINAL PLAT – SOUTHAMPTON SEC. 7 – S-910 – A
request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Southern Partners Inc., on
behalf of Coel Development Co. Inc., requesting final plat
approved for Southampton Sec. 7. This residential subdivision
contains 86 lots and is located off Bellingham Drive adjacent to
Southampton Sec. 6. (Reviewing agency approval 7/28/2020)
DISTRICT 4
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission Cover Memo
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Z-20-39
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-39 – A request for concurrence with the Augusta Georgia
Planning Commission to approvewith the condition below, a
petition by Andre Largent, on behalf of Doug Frohman,
requesting a change of zoning from Zone B-1 (Neighborhood
Business) to Zone B-2 (General Business) affecting property
containing 1.27 acres and known as 3110 Washington Road.
Tax Map 011-0-277-00-0 DISTRICT 7 1. The business
must obtain a license and comply with all applicable City codes
and regulations.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission Cover Memo
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Z-20-41
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-41 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by E. Marlow
McIntyre Jr., on behalf of MacKenna Holdings LLC, & Rick
Alben, requesting a change of zoning from Zone R-1A (One-
family Residential) to Zone R-1C (One-family Residential)
affecting property containing 0.47 acres and known as 3207
Peninsula Drive. Tax Map 039-0-210-00-0 DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
z-20-42
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-42 – A request for concurrence with the Augusta Georgia
Planning Commission to approve, with the conditions below, a
petition by Hillpointe LLC and James Overstreet, Attorney, on
behalf of Belair Baptist Church Inc. and Georgia Vitrified Brick
& Clay Co., requesting a change of zoning from Zone A
(Agriculture) to Zone R-3C (Multiple-family Residential)
affecting property containing approximately 27 acres and known
as part of 3947 Harper Franklin Avenue (aka 1187 George C.
Crawford Drive) and 4005 Jimmie Dyess Parkway. Tax Map
part of 066-0-056-03-0 and 066-0-055-00-0 DISTRICT 3
1. This approval is for no more than 300 units, limited to 3
stories or 55 feet and shall substantially comply with the
submitted plan. 2. The final site plan shall include walking
trails and/or bike paths within the development and connect to
adjacent tracts where possibly. 3. This project shall comply
with all development standards and regulations set forth by the
City of Augusta, GA. 4. Vehicular access from Jimmy Dyess
Parkway shall consist of a break in the median to allow a left
turn lane with 100’ of taper and 250’ of storage if possible. 5.
A deceleration lane shall be provided at the intersection of
George W. Crawford Drive and Jimmy Dyess Parkway. 6.
Traffic control signs shall indicate “right turn in” and “right turn
out only” at the intersection of George W. Crawford Drive and
Jimmy Dyess Parkway. 7. Sidewalks shall be provided
throughout the project and along both sides of George W.
Crawford Drive. All new sidewalks must meet ADA standards.
8. The development must comply with the provisions of the
Augusta Tree Ordinance.
Background:
Analysis:Cover Memo
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting held
on August 4, 2020 and the special called meeting on July 21,
2020.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
-fr
Commission Meeting Agenda Virtual/Teleconference - 81 412020
ATTENDANCE:
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE TINITED STATES OF AMERICA.
Five (fl minute time limit per deleeation
DELEGATIONS
A. Update from Messrs. Bob Young and Don Clark regarding the state veterans Item
cemetery progress. Action:
None
B ltemAnorovalsheet.html
Motions
Motion
Type
Motions
Motion
Type
Motion Text
Presentation is made by Mr.
Young and Mr. Clark.
Made
By
Seconded
By
Motion
Result
B. Ms. Deloris Opapo regarding Corona Virus Pandemic.
lH ItemAnprovalSheet.html
Item
Action:
None
Motion Text Made
By
Presentation is made by Ms.
Opapo.
Seconded
By
Motion
Result
C. Mr. Randy Walden, remove trees at 1833 Fenwick Street, right-of-way from Item
the sidewalk. Action:
None
B sKM c65E2oo729l8s7o.pdf
1B ItemAnorovalsheet.html
Motions
Motion Made Seconded Motioniil Motion Text By By Result
It was the consensus of the
Commission to refer this item to the
next meeting without objection.
CONSENT AGENDA
(Item l)
PETITIONS AND COMMUNICATIONS
1. Motion to approve the minutes of the regular and Special Called Meetings Item
held on July 21 and July 28,2020. Action:
Approved
lB Reqular Commission Meetinq July 21 2020.pdf
lB Called Commission Meeting July 28 2020.pdf
E ItemApprovrlsheet.html
Motions
Hi:"' Motion Text Made By seconded By Ht#rype
^ Motion to approve. Commisioner Commissioner hApprove Motion Passes 10-0. Sean Frantom Brandon Garrett rasses
****END CONSENT AGENDA*,( * *
AUGUSTA COMMISSION
8t4t2020
AUGUSTA COMMISSION
REGULAR AGENDA
8t4t2020
(Items 2-22)
ADMINISTRATIVE SERVICES
2. Abolish the Augusta Land Bank Authority/discuss/receive information Item
consisting of a total list of all properties, when they were purchased and a copy Action:
of the rules governing the Land Bank Authority. (Deferred from the June 24, None
2020 meeting)
Made Seconded MotionBy By Result
No action was taken on this item
at this time.
Discuss the hiring of contact tracers for Richmond County to aid in stopping Item
the spread of the virus. (Requested by Mayor Hardie Davis, Jr.) Action:
Approved
lB ItemAoorovrlsheet.html
Motions
Motion]""'"" Motion Text'l'ype
B 2020-21-07 Mavor Davis Contact Tracers.pdf
lB ItemAoorovalsheet.html
Motions
Motion;"'"" Motion Text Made By'l'ype
Motion to delete this CommisionerDelete item from the agenda. Sean FrantomMotion Passes l0-0. \
seconded By f."rli,'
Commissioner
Brandon Garrett Passes
Plan a MaskUp Augusta campaign to include providing masks to members of Item
the community. (Requested by Mayor Hardie Davis, Jr.) Action:
Approved
E 2020-21-07 lllavor Davis Comm.Cmte Mtss. .odf
5.
Motions
Motion;------ Motion Text Made By'l'ype
Motion to delete this
Delete item from the agenda. commisioner
Motion Passes l0-0. Sean Frantom
Erect a Memorial Wall in honor of Augustans who
19. (Requested by Commissioner Bill Fennoy)
Seconded By Motion
Result
Commissioner
Brandon Garreff rasses
lost their lives to COVID- Item
Action:
None
lB ItemAnnrovelsheet.html
Motions
Motion Motion Text'l'ype
Motion to approve
requesting the Greater
Augusta Arts Council to
provide a. recommendation as to aApprove design for the wall and
bring that to the
Made By Seconded By Motion
Result
Commissioner Commissioner
lB ItemAnorovrlsheet.html
Motions
Motion
-
.--'.-'- Motion Text'l'ype
The Mayor announced that he will
present the members of the
committee in a press release on
August 5,2020.
Dennis
Williams
Made Seconded Motion
By By Result
William
Fennoy
Commission for approval
if it is the decision to
move forward.
No action was taken on this motion at this time.
6. Update on monument committee. (Requested by Commissioner Bill Fennoy) Item
Action:
None
7.
Motion to approve support for the National Rhythm & Blues Hall of Fame Item
induction ceremony in Augusta, GA in 2021 and task the Administrator with Action:
meeting with Mr. Lamont Robinson and his team along with some Approved
commissioners. (Requested by Commissioner Marion Williams)
B 2020-21-07 NRBHOF Certificate.pdf
[B 2020-21-07 Auqusta Music HOF Weekend promo.pdf
IB ItemAnnrovalsheet.html
Motions
Motion Motion Textr ype
Motion to approve holding
a meeting with Mr. Lamont
Robinson and his team and
Commissioners Marion
Williams and Sammie
Sias, Mayor Pro Tem Sean
Frantom, the Administrator
^ and the General Counsel toApprove discuss the various aspects
involved with the National
Rhythm & Blues Hall of
Fame induction ceremony
in Augustain202l.
Voting No: Commissioner
Brandon Garrett.
Motion Passes 9-1.
seconded ", H.lrtli,"
Commisioner -
Sean Fran,orn Passes
Made By
Commissioner
Marion
Williams
PUBLIC SAFETY
8. Approve Contract with Microsoft for the Microsoft Enterprise Agreement and Item
Microsoft licensing purchase through Dell Inc. Action:
Approved
E Final f,A Renewal.ndf
E Microsoft Enterprise Asreemenl.pdf
lB Pricine for Microsoft Enterprise Asreement.pdf
B ItemAporovalsheet.html
Motions
Motion Text Made By Seconded By
Motion
Type
A .^.^-^--^ Motion to approve. Commisioner CommissionerApprove Motion Passes l0-0. Sean Frantom Brandon Garrett
Motion
Result
Passes
9. Receive as information a report on the City of Augusta Virtual Day Item
Celebration for Richmond County 2020 Graduates. Action:
Approved
Motion to approvt co--issioner commissionerApprove receiving this item
as information. Brandon Garrett Ben Hasan
It was the consensus of the Commission that this item be received as
information without objection.
10. Motion to accept Juvenile Justice Incentive Grant awarded to ARC Juvenile ltem
Court in the amount of $390,000 effective July l, 2020. Action:
Approved
lB ItemAoorovalsheet.html
Motions
Motion:"""- Motion Text'l'ype
E ItemAoorovalsheet.html
Motions
Motion Motion Text'I'ype
Made By Seconded By
Made By Seconded By
Motion
ResuIt
Motion
Result
^ Motion to approve. Commisioner CommissionerApprove Motion Passes l0-0. Sean Frantom Brandon Garrett rasses
11. Discuss duties and responsibilities as it relates to the ARC Code Item
Enforcement illegal dumpingllitter Division placed under the Marshal's Action:
Department. (Requested by Commissioner Marion Williams) Rescheduled
B sKM c6s82oo7r6l32oo.pdf
B sKM c6582oo7l6l3J9o.pdf
E sKM c6s82oo7l6l339t.pdf
lB ltemApprovalsheet.html
Made Seconded Motion
By By Result
It was the consensus of the
Commission that this item be
referred to the next meeting.
12. Motion to approve the transfer of funds from Animal Services' object code ltem
52line itemtoaobjectcode5l lineitemforthereclassificationof one(l) Action:
Kennel Worker position to a Veterinarian position. Approved
Motions
f#:" Motion rext
B ltemApprovalsheet.html
Motions
Motion Motion TextI ype
Motion to approve.
Voting No:
Commissioner
Approve John Clarke,
Commissioner
Marion Williams.
Motion Passes 8-2.
Motions
Motion;"""" Motion Textrype
Approve Substitute motion to not
hire a veternarian at this
time and consider it for
next year in202l.
Voting No:
Commissioner
Mary Davis,
Commissioner
William Fennoy,
Commisioner
Sean Frantom,
Commissioner
Ben Hasan,
Commissioner
Sammie Sias,
Made By Seconded By Motion
Result
Commissioner
Bobby
Williams
Commissioner
Ben Hasan Passes
Made By
Commissioner
John Clarke
Seconded By
Commissioner
Marion
Williams
Motion
Result
Fails
Commissioner
Bobby Williams,
Commissioner
Dennis Williams.
Motion Fails 3-7.
13. Motion to approve the award of Bid ltem #20-193 Furniture and Exercise ltem
Equipment for New Fire Station 20 to Modern Business Furniture and Action:
authorize the Mayor to execute the appropriate documents. Approved
{B Invitation to Bid.ndf
E Oflicial Tabulrtion-sheet.pdf
B 20-193 Department Recommendation of Award.pdf
lB MaiLList_end-Demandstrr Plapholders.pdf
B ltemAoorovalsheet.html
Motions
Y:l'" Motion Text Made By seconded By Motion
Type Result
a,-_-_--__- Motion to approve. Commisioner CommissionerApprove Motion Passes l0-0. Sean Frantom Brandon Garrett Passes
FINANCE
14. Motion to approve proposed rollback mill rates for each taxing district, Item
advertise the required 5 year history of the digest and to schedule the date of Action:
the meeting for August lSth at2PMto adopt the proposed rates.Approved
B ltemAnnrovalsheet.html
Motions
Motion Motion Text'l'ype Made By Motion
Result
Approve Motion to approve Commissioner Commissioner Passes
proposed 2020 mill rates Ben Hasan Brandon
for each taxing district,
advertise the required 5
year history of the digest
and to schedule the date
ofAugust 18,2020 for
the meeting to adopt the
Garrett
rates proposed. The roll
back rate for the General
FundM&Ois9.045,
Urban Services is 4.845,
Capital Outlay Fund is
0.722, Fire Protection is
1.967 and Blythe Fire
District is 3.299. Ms.
Davis, Mr. Fennoy and
Mr. M. Williams out.
Voting No:
Commissioner
Brandon Garrett.
Motion Passes 6-1.
ENGINEERING SERVICES
15. Discuss ending the flawed curbside recycling program. (Requested by Item
Commissioner Sammie Sias) Action:
Approved
B Recvcling Prosram Problems.doc
B 2020-21-07 Curbside Recvclins.pdf
El ItemAoprovalsheet.html
Motions
I\{otion Motion Text'l'ype
Motion to aoorove
Approve receiving ttris item uommlssloner
as inforri;;i;;l-^' sammie Sias
Made By Seconded By
Commissioner
Ben Hasan
Motion
Result
It was the consensus of the Commission that this item be received as
information without objection.
16. Motion to authorize the Administrator and HR Director to conduct a Needs ltem
Assessment of the Environmental Services Department; and authorize Action:
expenditure up to $25,000 from the Environmental Services Department's Approved
training budget for additional professional assistance as needed and conclude
within a six-weeks time period. (Requested by Commissioner Bill Fennoy)
B ItemAoorovalsheet.html
Motions
Motion
Type
Approve
Motion Text
Motion to approve.
Motion Passes 10-0.
Commissioner
Brandon Garrett Passes
Seconded By
Seconded By
Commissioner
Brandon Garrett
Made By
Commisioner
Sean Frantom
Motion
Result
Motion
Result
Passes
Motion
Result
Passes
Item
Action:
Approved
OTHER BUSINESS
17. Z-20-31 - A request for concurrence with the Augusta Georgia Planning Item
Commission to approve, with the conditions below, a petition by Phil Action:
Winsett, on behalf of Augusta Association of Baptist Churches, Inc., Approved
requesting a change of zoning from Zone R-lA (One-family Residential) to
Zone B-1 (Neighborhood Business) affecting property containing 1.53
acres and known as ll20 Marks Church Road. Tax Map 031-0-004-06-0
DISTRICT 3 1. Permitted uses included in the B-l zone but all businesses
must close by midnight. 2. May not request a Special Exception for a
convenience store, liquor store or tavern. 3. Any parking lot or security
lighting must be directed downward and not toward adjacent residences. 4.
Any new construction must meet all applicable codes and regulations in
place at the time of submission of a site plan, including but not limited to,
parking and tree ordinance compliance. 5. No reduction of the required tree
buffer may be requested along the property lines that are adjacent to
residential uses.
B 2.20-3l_report.pdf
B It€mApprovalsheet.html
Motions
Motion--"""" Motion Text'l'ype
^ Motion to approve.Approve Motion Passes l0-0.
Made By
Commisioner
Sean Frantom
18. Motion to approve funding source for COVIDI9 expenses.
E ItemAoprovelSheet.html
Motions
Motion-^"'--- Motion Text'I'ype
Approve
Made By Seconded By
Motion to approve the Commissioner Commisioner
funding source of the John Clarke Sean Frantom
Cares Act funding for
COVIDI9 expenses.
Ms. Davis out.
Motion Passes 9-0.
19. Approve budget adjustments for departments that exceeded 2019 Item
expenditure budgets. Action:
Approved
B Budpet Overaqes 12.31.2019.odf
lB ItemAonrovrlsheet.html
Motions
[-oj1" Motion Text seconded By Motion
I YPe ---""-- -r Result
Motion to approve.
Voting No: Commissioner Commissioner
Approve Commissioner Marion Dennis Passes
Sammie Sias. Williams Williams
Motion Passes 9-1.
ADDENDUM
20. Update from the Administrator regarding Continuity Operation Plans. Item
(Requested by Administrator Jarvis Sims) Action:
Approved
tB ItemApnrovalSheet.html
Motions
Motion Motion Text Made Seconded MotionrYPe By By Result
It was the consensus of the
Commission that this item be added
to the agendawithout objection.
Motions
Motion r- -1!_, m Motion- ------ Motion Text Made By Seconded Byr YPe "'-- -r Result
Approve Motion to approve not Commissioner Commisioner Passes
going back to having Ben Hasan Sean Frantom
committee meetings at
this time. Ms. Davis out.
Voting No:
Commissioner
John Clarke,
Commissioner
Sammie Sias,
Commissioner
Dennis Williams.
Motion Passes 6-3.
21. Receive a report from Board of Elections Executive Director Lynn Bailey Item
regarding the November election. (Requested by Mayor Hardie Davis, Jr.) Action:
Approved
E ItemAoorovalsheet.html
Motions
IVlotion Made Seconded Motion
iil" Motion Text By By Result
It was the consensus of the
Commission that this item be added
to the agenda without objection.
Motions
Motion Motion:"""" Motion Text Made By Seconded ByType rvrvrtvtt r !a! Result
Motion to approve the
Board of Elections
request for funding A
Approve ,nde, the Cares Act in :^"::':tl::tt :::#l::roner Passes
the total amount of sammle slas .,en laasan
s379,730.
Motion Passes 10-0.
22. Motion to approve going into an Executive Session to discuss potential or Item
pending litigation. Action:
Approved
Motions
f#:" Motion rext Made Bv seconded Bv f*ii
Motion to approve.
A _.^-^..^ Mr. Fennoy and Mr.ADDTOVCr r trantom out.
Motion Passes 8-0.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
Commissioner
Ben Hasan Passes
Commissioner
Dennis
Williams
23. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Motions
X:j:"' Motion Text Made By seconded ByI ype
a ,-.,. - Motion to approve. Commissioner CommisionerApprove Motion Passes l0-0. Brandon Garrett Sean Frantom
Upcoming Meetings
Item
Action:
Approved
Motion
Result
Passes
www.augustasa.sov
CALLED MEETING VIRTUAL/TELECONFERENCE
July 21,2020
Augusta Richmond County Commission convened at l2:30p.m., Tuesday, July 21,2020,
the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D.
Williams, Hasan and Clarke, members of Augusta Richmond County Commission.
The Mayor called the meeting to order.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. Brown: We request a motion to go into a closed session to discuss real estate.
Mr. Sias: So move.
Mr. Garrett: Second.
Ms. Davis out.
Motion carries 9-0'
[E,ECUTIVE 'ESSI.N]
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. Mayor: All right, Attorney Brown.
Mr. Brown: Mayor, Commission, we request a motion to execute the closed meeting
affidavit.
Mr. Hasan: So move.
Mr. D. Williams: Second.
Mr. Mayor: Madam Clerk, that was unanimous.
The Clerk: Mr. Mayor, on these affidavits can we get a count?
Mr. Fennoy out.
Motion carries 9-0.
Mr. Mayor: All right, thank you, Madam Clerk. Attorney Brown, we've got one motion
prepared.
Mr. Brown: Yes, sir. We request a motion to approve the purchase of real
property located in the City of Augusta, Georgia commonly known as 3439 Milledgeville
Road,3445 Milledgeville Road,3451 Milledgeville Road,3457 Milledgeville Road and 2110
Gordon Highway to be funded from Rocky Creek Project SPLOST allocated funds and to
authorize the Mayor and the Clerk to execute all necessary documents with the guidance of
the Augusta Law Department.
Mr. Garrett: So move.
Mr. D. Williams: Second.
Mr. Mayor: Voting.
Motion carries 10-0.
Mr. Mayor: All right, Madam Clerk, I think that's, Attomey Brown, I believe that's all
the business that's before us.
The Clerk: Yes, sir.
Mr. Mayor: All right.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on July
21,2020.
Clerk of Commission
Commission Meeting Agenda
8/18/2020 2:00 PM
Z-20-38
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-38 – A request for concurrence with the Augusta Georgia
Planning Commission to approve, with the conditions below,
petition by The Hale Foundation Inc. requesting a Special
Exception to establish an In-patient Medical Substance Abuse
Treatment Center for First Responders per Section 26-1-g of the
Comprehensive Zoning Ordinance for Augusta Georgia and
O.C.G.A. at 36-66-4(f) of the Georgia State Code on property
located at 3042 Eagle Drive containing 20.65 acres and known
as Tax Map 109-0-001-00-0. DISTRICT 6 1. The Special
Exception for this property is for an alcohol, drug and post-
traumatic stress disorder treatment facility for first responders
only. If the clientele or treatment program changes, the
applicant/owner must apply for a new Special Exception. 2.
Final approval of this project is contingent on obtaining an
easement, in writing, from the State of Georgia to provide
driveway access to the property from Augusta Tech Drive. All
egress and ingress to this property is to be through this driveway.
3. A privacy fence consisting of solid wood board six feet
in height shall be installed along the east boundary line of the
property at Augusta Tech Drive to head south +/- 1,772 feet to
Eagle Drive, continue across Eagle Drive and follow the
southern property boundary along 3038 Eagle Drive, 3040 Eagle
Drive and 2900 Green Meadows Drive. Access from Eagle
Drive is for emergencies only. A 50 foot vegetative buffer shall
be installed along the fence line except where emergency access
is provided. 4. Any expansion, additions or alterations to the
property must comply with all development standards and
regulations set forth by the City of Augusta, GA and must
receive site plan approval prior to any changes.
Background:
Analysis:
Cover Memo
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A.N. 20-28:
request by Pragna Patel for a retail package Beer & Wine
License to be used in connection with DPP Gas, LLC located at
3735 Mike Padgett Hwy. District 8. Super District 10.
Background:This is a New Owner Application. Formerly in the name of Kim
Ki Hwan.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $665.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A.N. 20-29:
request by Ashfaque Khan for a retail package Beer & Wine
License to be used in connection with Fuel Express located at
2700 Peach Orchard Rd. District 2. Super District 9.
Background:This is a New Ownership Application. Formerly in the name of
Shiva Vuppula.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay pro-rated of $665.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A.N. 20-
30: request by Maria F. Singh for a consumption on premise
Liquor, Beer & Wine License to be used in connection with El
Veracruz located at 1077 Stevens Creek Rd. There will be
Sunday Sales. District 7. Super District 10.
Background:This is a New Ownership Application. Formerly in the name
Lisa Sanchez.
Analysis:
Financial Impact:The applicant will pay a pro-rated fee of $3,490.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Daniel Field Airport Environmental Assessment Tentative Allocation
Department:Daniel Field Airport
Department:Daniel Field Airport
Caption:Motion to approve the Daniel Field Airport Environmental
Assessment Tentative Allocation and approve the mayor signing
the response letter to GDOT.
Background:A feasibility assessment is currently in progress to determine the
best way to address the airspace obstructions of the approach
ends to runways 23 and 29. The majority of these obstructions
are trees in the Summerville neighborhood, north and east of the
field. Options to mitigate these obstructions not only include
removing the penetrations but also moving runway 5/23 south of
the field to make the glide path to runway 23 higher over the
noted obstructions, thus making them an non-issue for the
airspace.
Analysis:Based on the findings of the feasibility assessment to move
runway 5/23 south of the field, the airport consultant will
perform environmental assessments on any feasible option. The
consultant will submit a 1st draft environmental assessment to
GDOT for initial review and address comments. A draft
environmental assessment will be provided to GDOT and
Augusta for review and a Notice of Public Hearing will be
published for public review and comment. Once the public
hearing has concluded, public comments will be incorporated
into the document and the final environmental assessment will
be submitted for approval.
Financial Impact:The funding source is as follows: FAA Grant at 90% GDOT
match at 5% Local match at 5% unless covered by the CARES
Act.
Alternatives:Deny the recommendation of the Daniel Field General Aviation
Commission.
Cover Memo
Recommendation:It is the recommendation of the Daniel Field General Aviation
Commission to approve this tentative allocation for an
environmental assessment at Daniel Field and to approve the
mayor signing the response to letter to GDOT for the tentative
allocation.
Funds are
Available in the
Following
Accounts:
Will be setup in fund 552. $158,334 - FAA Grant (90%) $ 7,917
State Match $ 7,917 *Local Match Local match required of 5%
local match may be required from Daniel Field Funding Source
Fund 552; however, it is anticipated that the CARES Act will
cover the local match. EEO required (Y/N) NO EEO
Department Notified: NO
REVIEWED AND APPROVED BY:
Cover Memo
GDQT
Georgio Deporlmenl ot Tronsportotion
Russell R. McMulry, P.E., Commissioner
One Georgia Center
600 West Peachtree NW
Atlanta, GA 30308
(404) 631-1990 Main Office
June 25, 2020
The Honorable Hardie Davis, Jr., Mayor
Augusta-Richmond County Unified Government
535 Telfair St., Suite 200
Augusta, GA 30901
Dear Mayor Davis:
The Department is pleased to announce a tentative allocation of federal funding assistance in the amount of S158,334 for an
Environmental fusessment for the Runway 5/23 Relocation and Extension at the Daniel Field Airport.
Please confirm, by letter, no later than July 24,2O2O your intent to proceed with and fund this project in the state's FiscalYear
2021, which ends June 30,2021. State and/or federal funding for these projects if unconfirmed by this date may be reassigned.
State funding assistance to match the federal share of this project is also available and must be formally requested by letter to
the Department's Commissioner. See attached sample letter. State funding participation is 50% of the eligible nonfederal share
of the project. Due to CARES Act funds, lt is anticipated this project will not require matching funds from Augusta-Richmond
County Unified Government. This is a tentative allocation of funds, the actual contract amount will be based on preapproved
design, planning and engineering costs andlor competitive bids received to accomplish the project. Any projects in which you
are seeking reimbursement (90%) with federal funds must have been reviewed and approved by the Department prior to work
commencing in order to be considered eligible for federal funding participation.
The Department has scheduled this project to be ready for contract in October 2020. Please note if the project does not meet
the agreed upon scheduled contract date the Department will consider moving the project in order to accommodate other
projects or consider deferring the project to the next fiscal year. Please review the project schedule within the TA confirmation
for milestone dates. Brian Walden has been assigned from our Aviation Programs office as project manager to assist in this
tentative allocation award including but not limited to, overall project coordination, federal and state guidance, and project
review and scheduling. Please communicate with your proiect manager by the Sth of each month regarding your project's
status and schedule.
Please confirm the airport's intent to proceed with and fund this project in the state's FY21 according to the agreed upon
schedule and formally request state funding assistance to match the federal share of the project(s) listed above. Attached, for
convenience, is a template letter that can be used and returned for confirmation and requesting state matching funds.
Please contact Brian Walden, Aviation Project Manager at (706) 339-0921 if you have any questions. We look forward to the
successful completion of this project.
Sincerely,
at*wbdLtuS:*E..a,.l&s,6.-lt_.c*"rffi"
Carol L. Comer, Director
Division of lntermodal
CLC:cew
cc: Don Grantham, State Transportation Board
Steve Gay, Airport Manager
Attachment
[On DNL or City Letterheadt
luly 29,2O2O
Mr. Russell R. McMurry, P.E., Commissioner
Georgia Department of Transportation
600 W. Peachtree St., NW
Atlanta, GA 30308
Attn: Colette E. Williams, A.A.E., Assistant Aviation Program Manager
Dear Commissioner McMurry:
By copy of this letter, we confirm our intent to proceed with and fund an Environmental Assessment for
the Runway 5/23 RelocaUon and Extention at Daniel Field Airport in Augusta, Georgia.
1. ln accordance with Department policy, we respectfully request state funding assistance in the
amount ol50% of the eligible nonfederal share of the project. We welcome the opportunity to
utilize federal CARES Act funds should they become available for our project.
2. Will meet the following project schedule to meet a contract date of April 2021:
Project Actlvity Date
Scope and Fee Submitta!March 2021
GDOT Contract Date April2021
Sponsor Execution Date May 2021
ln addition, it is understood if the agreed-upon scheduled contract date is not met the Department will
consider moving the project to later in FY21 or consider deferring the project to the next fisca! year.
We welcome additional discussion about our capital priorities and funding options at your convenience
and sincerely appreciate the Department's support of our Airport and the City of Augusta.
Sincerely,
AUGUSTA, GEORGIA
Hardie Davis, Jr., Mayor
cc: Brian Walden, Aviation Project Manager
Becky Shealy, Daniel Field Airport Manager
Commission Meeting Agenda
8/18/2020 2:00 PM
Massage Operator License
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve a request by Angela Dumas Reed for a
Massage Operator License to be used in connection with Salon
419, LLC located at 2368 Barton Chapel Rd. District 5. Super
District 9.
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Ordinance that regulates Massage Therapy.
Financial Impact:The applicant will pay a fee of $155.00 for a Massage Operator's
License.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Re-plastering of the Bernie Ward Swimming Pool - Bid 20-178
Department:Recreation and Parks Department
Department:Recreation and Parks Department
Caption:Motion to approve Bid Item 20-178 to Poolside Inc. and
payment for work performed and to include additional work
requested under a change order for the re-plastering of the
Bernie Ward Swimming Pool. Bid Item 20-178 - $43,775.00
plus the change order for $9,323.46 for a total of $53,098.46
Background:The Augusta Recreation and Parks and Department operates the
swimming pool at Bernie Ward Community Center. This pool is
heavily utilized for aquatic programming during the summer
season and the existing plaster had become brittle and was
crumbling in spots that created edges sharp enough to cause cuts
to swimmers. Additionally the deteriorating plaster was causing
the pool to lose water. The plaster was beyond any further
repairs making re-plastering the only option to resolve the
problem. Due to the unsafe condition of the pool surface and the
pool losing water, the work needed to be completed in a timely
manner in order to ensure the safety of the public while
swimming.
Analysis:Bids for Re-plastering Bernie Ward Swimming Pool were due to
Procurement by March 24th, 2020 but due to Covid-19
Monitoring, this bid opening was postponed until May 22, 2020.
On June 18th, Recreation sent a recommendation letter to
procurement department selecting the lowest bidder, Poolside,
Inc. Procurement then sent the appropriate paperwork and
recommendation to Poolside, Inc. and after he completed and
returned the paperwork to the Procurement Department, the
vendor misunderstood the process and proceeded to schedule the
work which was completed on July 31st, 2020 without the
appropriate Commission Approval. A request to do the Agenda
Item had been sent to Recreation on June 29th, 2020 but had
been mistakenly not completed by the department.Cover Memo
Financial Impact:$43,775 including a change order for $9,323.46 for a total of
$53,098.46
Alternatives:1. To approve payment to Poolside Inc. bid # 20-178 for Re-
plastering Bernie Ward Swimming Pool 2. NONE due to the
work having already being completed.
Recommendation:1. To approve bid and payment to Poolside Inc., for the Re-
plastering of the Bernie Ward Swimming Pool
Funds are
Available in the
Following
Accounts:
329061110 JL 216-05-7906
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Recreation & Parks
Finance.
Procurement.
Recreation & Parks
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Tuesday, March 24, 2020 @ 3:00 p.m. for furnishing for:
Bid Item #20-178 Bernie Ward Pool Replastering for Augusta, GA – Recreation and Parks Department
Commodity Codes: 018-961-18, 022-914-64
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of
the Procurement Department by Friday, March 6, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or
hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the
date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder
at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for
approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement.
All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of
the submission, the required financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify
any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 13, 20, 27, March 5, 2020
Metro Courier February 13, 2020
OFFICIAL
VENDORS
United Pool Construction, LLC
1245 AlpharettStrret
Roswell, GA 30075
Poolside, Inc.
1205 Oakhaven Dr
Roswell, GA
30075
Attachment B Yes Yes
E-Verify Number 826962 454584
Addendum 1 Yes Yes
Save Form Yes Yes
Bernie Ward
Pool
Replastering
$49,895.00 $43,775.00
Total Number Specifications Mailed Out: 14
Total Number Specifications Download (Demandstar): 3
Total Electronic Notifications (Demandstar): 31
Pre-Bid Attendees: NA
Total packages submitted: 2
Total Noncompliant: 0
ITB Bid Opening for Bid Item #20-178
Bernie Ward Pool Replastering
for Augusta, Georgia – Recreation and Parks Department
Bid Date: Friday, May 22, 2020 @ 12:00 a.m. via ZOOM
Page 1 of 1
Commission Meeting Agenda
8/18/2020 2:00 PM
Skyworxs Roof Replacement- Roofing Professionals
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the contract with Roofing Professionals Inc.
Airport's Skyworx Building Roof for $111,150.00. Bid Item 20-
198
Background:The Skyworx building roof is leaking in multiple locations and
is in need of replacement. The Airport issued an Invitation to
Bid for the roof replacement. One qualified bid was received
from Roofing Professionals Inc. for a cost of $111,150.
Analysis:The renovation of the building has been planned. The money for
roof replacement was budgeted for the 2020 fiscal year.
Financial Impact:$111,150.00
Alternatives:To Deny
Recommendation:Augusta Aviation Commission Recommends Approval
Funds are
Available in the
Following
Accounts:
551081211-5413120
REVIEWED AND APPROVED BY:
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Wednesday, April 29, 2020 @ 3:00 p.m. for furnishing:
Bid Item #20-198 Skyworx Building Roof Replacement for Augusta, Georgia – Augusta Regional Airport
Commodity Codes: 022-912-00, 027-912-00, 005-770-00
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference will be held on Tuesday, April 14, 2020 @ 11:00 a.m. in the Procurement Department, 535 Telfair
Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Wednesday, April 15, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 19, 26, April 2, 9, 2020
Metro Courier March 19, 2020
OFFICIAL
Bid Opening Item #20-198 Skyworx Building Roof Replacement
For Augusta Ga - Augusta Regional Airport
Bid Due: Tuesday, June 23, 2020 @ 3:00 p.m.
VENDORS
Roofing Professionals Inc.
505 CDPdp Industrial Blvd.
Grovetonww, GA 3081.
Attachment B Yes
E-Verify Number 63141
Addendum 1-3 Yes
SAVE Form Yes
Lump Sum $111,150.00
Total Number Specifications Mailed Out: 22
Total Number Specifications Download (Demandstar): 5
Total Electronic Notifications (Demandstar): 34
Georgia Procurement Registry: 388
Total packages submitted: 1
Total Non-Compliant: 1
Page 1 of 1
Commission Meeting Agenda
8/18/2020 2:00 PM
Abolish the Augusta Land Bank Authority
Department:
Department:
Caption:Abolish the Augusta Land Bank Authority/discuss/receive
information consisting of a total list of all properties, when they
were purchased and a copy of the rules governing the Land Bank
Authority. (Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
HCD _ HOME Funding Request
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide HOME funding to
Sand Hills Urban Development to develop one (1) single family
housing unit for a low to moderate income family.
Background:Housing and Community Development and Sand Hills Urban
Development (SHUD) have recently worked together to promote
affordable housing through partnership wherein SHUD has
already constructed eight (8) single family units in South
Augusta and three (3) in the Sand Hills area. Sand Hills is
requesting that HCD assist in furthering affordable housing
through continual partnership by providing HOME funds for the
construction of one (1) additional unit. SHUD has acquired J.
Lovett Construction as a development partner whom brings 50%
of construction costs to all development deals. SHUD is
requesting: 2533 Dover Street , Augusta, GA 30909: Total
Construction Cost: $174,000. Total Request $87,000
The funding request assists with cost associated with the
construction costs of a single family unit.
Analysis:The approval of funding will allow SHUD to construct one (1)
single-family unit to be sold to an eligible low income
homebuyer.
Financial Impact:HCD will utilize Home Investment Partnership (HOME)
funding received through its annual allocation from the
Department of U.S. Housing and Urban Development (HUD) in
the amount of $ 87,000.00 to assist in construction cost of a
single family units.
Alternatives:Do not approve the funding to Sand Hills Urban Development.Cover Memo
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide HOME funding to
Sand Hills Urban Development to develop one (1) single family
housing unit for a low to moderate income family.
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: - Home
Investment Partnership Program (HOME) funds.
221073212/5225110
REVIEWED AND APPROVED BY:
Cover Memo
Augusta Housing and Community Development Department Page 1
CONTRACT
Between
AUGUSTA, GEORGIA
And
SAND HILLS URBAN DEVELOPMENT, INC.
In the amount of
$ 87,000.00
Eighty-Seven Thousand Dollars & 00/100
For Fiscal Year 2018
Providing Funding From
HOME INVESTMENT PARTNERSHIPS PROGRAM
“2533 Dover Street – Single Family ”
THIS AGREEMENT (“Contract”), is made and entered into as of the _____ day of ______,
2020 (“the effective date”) by and between Augusta, Georgia, a political subdivision of the State
of Georgia, acting through the Housing and Community Development Department (hereinafter
referred to as “AHCD”) – with principal offices at 925 Laney Walker Blvd., 2nd Floor, Augusta,
Georgia 30901, as party of the first part (hereinafter called “Augusta”), and Sand Hills Urban
Development, Inc., a developer, organized pursuant to the Laws of the State of Georgia
(hereinafter called “Sand Hills”) as party in the second part.
WITNESSETH
WHEREAS, Augusta is qualified by the U.S. Department of Housing and Urban Development
(hereafter called HUD) as a HOME Program Participating Jurisdiction, and Augusta has received
HOME Investment Partnerships Act (hereinafter called HOME or the HOME Program) funds
from HUD for the purpose of providing and retaining affordable housing for eligible families; as
defined by HUD; and
WHEREAS, Sand Hills will be involved in HOME eligible activities; and
WHEREAS, Augusta wishes to increase homeownership opportunities and preserve and
increase the supply of affordable housing for HOME Program eligible low and moderate income
Augusta Housing and Community Development Department Page 2
families through eligible uses of its HOME Program grant funds, as described in the Augusta-
Richmond County Consolidated Plan 2015-2019; and the Year 2018 Annual Action Plan; and
WHEREAS, Augusta wishes to enter into a contractual agreement with Sand Hills for the
administration of HOME eligible affordable housing development activities; and
WHEREAS, this activity has been determined to be an eligible HOME activity according to 24
CFR 92.504(c)(13), and will meet one or more of the national objectives and criteria outlined in
Title 24 Code of Federal Regulations, Part 92 of the Housing and Urban Development
Regulations.
WHEREAS, Sand Hills has been selected and approved to partner with Capital Rise
Construction as development partners to assist in the development of the Dover Street
Community.
WHEREAS, Sand Hills has agreed to provide services funded through this contract free from
political activities, religious influences or requirements; and
WHEREAS, Sand Hills has requested and Augusta has approved a total of $87,000.00 in
loan/grant funds to perform eligible activities as described in Article I below;
NOW, THEREFORE, the parties of this agreement for the consideration set forth below, do
here and now agree to the following terms and conditions:
ARTICLE I. SCOPE OF SERVICES
A. Scope of Services
a. Project Description
Sand Hills agrees to utilize approved HOME funds to support project related costs
associated with 2533 Dover Street, a single family housing unit. This project is the
construction of an affordable housing effort which involves development and
construction of a new single family unit within the Dover Community. Under this
agreement:
i. Perform new construction services for a single family unit.
Augusta Housing and Community Development Department Page 3
ii. Perform all required and requested marketing and advertising activities;
in accordance with “Fair Housing” regulations
iii. All projects are to posses the following components:
1. Evidence of additional financing resources “Leveraging”
2. Evidence of Site Control
3. At the time of sales, evidence that a qualified homebuyer has been
identified, received and completed a comprehensive home buying
education course(s) and pre-purchase housing counseling program;
prior to the completion of the assigned home.
B. Use of Funds
HOME Program funds shall be used by Sand Hills for the purposes and objectives stated
in Article I, Scope of Services, and Exhibit “A” of this Agreement. The use of HOME
funds for any other purpose(s) is not permitted. The following summarizes the proposed
uses of funds under this agreement:
a. Construction Costs
An amount not to exceed $ 82,000.00 in a loan shall be expended by Sand Hills from
year 2018 HOME Program funds for construction costs related to the development of an
affordable single family unit in the Sand Hills Community. The design and specifications
must be approved by AHCD prior to construction (Exhibit A). Funds will be used to
assist with the cost of all construction related fees. This unit will be constructed by Sand
Hills and made available for purchase by HOME Program eligible low and moderate
income homebuyers.
The address for this project is:
i. 2533 Dover Street, Augusta, Georgia 30906
b. Fencing Costs
An amount not to exceed $ 5,000.00 in the amount of a grant shall be expended by Sand
Hills from year 2018 HOME Program funds for the cost of providing a fence to support
the development of an affordable single family unit at 2533 Dover Street.
Initial: ________
Augusta Housing and Community Development Department Page 4
C. Program Location and Specific Goals to be Achieved
Sand Hills Urban Development shall conduct project development activities and related
services in its project area (also known as the Dover Community) that incorporates the
following boundaries: Highway 1 on the North and West, Bobby Jones Expressway on
the South and Peach Orchard Road on the East and its designated geographic boundaries
approved by AHCD.
D. Project Eligibility Determination
It has been determined that the use of HOME Program funds by Sand Hills will be in
compliance with 24 CFR Part 92. Notwithstanding any other provisions of this contract,
SHUD shall provide activities and services as described in the description of the project,
including use of funds, its goals and objectives, tasks to be performed and a detailed
schedule for completing the tasks for this project as provided in Exhibit A of this
contract.
ARTICLE II. BUDGET AND METHOD OF PAYMENT
Sand Hills will be compensated in accordance with this Article II, Budget and Method of
Payment, that specifically identifies the use of HOME funds and any other project funding as
represented in Article II. C. 2 of this Agreement. Sand Hills will carry out this project with
implementation oversight provided by AHCD. Sand Hills agrees to perform the required
services under the general coordination of AHCD. In addition, and upon approval by Augusta,
Sand Hills Urban Development, Inc., may engage the services of outside professional services,
consultants, and contractors to help carry out the program and project.
A. Funds
Augusta shall designate and make HOME Program funds available in the following
manner: $87,000.00 loan/grant under this agreement for project expenses incurred as
outlined in ARTICLE I, Scope of Services, subject to Sand Hills compliance with all
terms and conditions of this agreement and the procedures for documenting expenses
and activities as set forth in ARTICLE V.
a. The method of payment shall be on a reimbursement basis. The
Reimbursement Form can found in Appendix B. For invoicing, Sand Hills
Augusta Housing and Community Development Department Page 5
will include documentation showing proof of payment in the form of a
cancelled check attached with its respective invoice and completed
reimbursement form that includes amount requested, amount remaining and
specific line item names that relate to the contract budget found in Appendix
A.
b. AHCD will monitor the progress of the project and Sand Hills performance on
a weekly basis with regards to the production and overall effectiveness of the
project.
c. Upon the termination of this agreement, any unused or residual funds
remaining shall revert to Augusta and shall be due and payable on such date of
the termination and shall be paid no later than thirty (30) days thereafter.
d. Funds may not be transferred from line item to line item in the project budget
without prior written approval of Augusta thru AHCD.
e. The use of funds described in this agreement is subject to the written approval
of the U. S. Department of Housing and Urban Development.
f. This Agreement is based upon the availability of HOME Program funds.
Initial: ________
B. Project Financing
AHCD will fund a fifty percent (50%) of the total construction costs of a single
project. The project financing breakdown is as follows:
a. This agreement will consist of a 75 % loan and a 25 % grant which of that will be
repaid at the time of closing.
b. SHUD agrees to retain 25% of the sale price at closing to be used as developer’s
fee (16% max) & (9% max) programmable funds as part of a future HOME
project.
c. SHUD agrees to repay (to AHCD at closing or within a week after closing) the
difference retained from the sale after 25% is retained as indicated above.
d. SHUD agrees to bring 50% of total construction cost of unit through the
partnership of Capital Rise Construction. (See funding commitment letter)
Augusta Housing and Community Development Department Page 6
e. SHUD agrees that AHCD HOME funding will be utilized at the beginning of the
construction phase of this project with Capital Rise Construction funding
completing the unit.
Initial: ________
C. Timetable for Completion of Project Activities
Sand Hills shall obligate the designated HOME Program funds within six months of
the date of execution of this Agreement. Based on the budget outlined in D below,
Sand Hills will provide a detailed outline of critical project milestones and projected
expenditures during the course of the development project as Exhibit B. These
documents will become an official part of the contractual agreement and provide the
basis for overall project performance measurements.
a. Liquidated Damages
i. Sand Hills shall complete this project no later than 150 Days from the
effective date of the Notice To Proceed. unless otherwise approved by
Director of AHCD. The penalty for non-completion is $200 a day for
every day over the stated deadline.
Initial: ________
D. Project Budget: Limitations
Sand Hills shall be paid a total consideration of $ 87,000.00 for full performance of
the services specified under this Agreement. Any cost above this amount shall be the
sole responsibility of Sand Hills. It is also understood by both parties to this contract
that the funding provided under this contract for this specific project shall be the only
funds provided by Augusta- unless otherwise agreed to by Augusta and Sand Hills
Urban Development.
Sand Hills shall adhere to the following budget in the performance of this contract:
Augusta Housing and Community Development Department Page 7
Construction $ 82,000.00
Fencing 5,000.00
Total Project Activity Cost $ 87,000.00
Initial: ________
ARTICLE III. RESALE/RECAPTURE PROVISIONS [24 CFR 92.254(5)]
The Resale/Recapture Provisions in this Article III shall ensure compliance with the HOME
Program “Period of Affordability” requirements pursuant to 24 CFR 92.254(a)(4). 24 CFR
92.254 required that Augusta, its subrecipients, and CHDOs follow certain resale/recapture
restrictions with regard to its HOME-funded homebuyer program. Each property sold to a
homebuyer will remain affordable for the duration of the affordability period or Augusta will use
the recapture option.
If the eligible homebuyer (who received down payment assistance [HOME Program] or other
development subsidy funds from Augusta) sells their property, then AHCDD shall capture the
HOME funds which will ensure that the recaptured HOME Program funds are reinvested in other
affordable housing in Augusta for low and moderate-income persons. This shall be accomplished
through deed restrictions, property liens, and contractual obligations, as described in Article I.B
of this Agreement.
ARTICLE IV. TERM OF CONTRACT
The term of this Agreement shall commence on the date when this agreement is executed by
Augusta and Sand Hills Urban Development (whichever date is later) and shall end at the
completion of all program activities, within the time specified in Article I. D, or in accordance
with Article VII: Suspension and Termination.
Augusta Housing and Community Development Department Page 8
ARTICLE V: DOCUMENTATION AND PAYMENT
A. This is a pay-for-performance contract and in no event shall Augusta provide advance
funding to Sand Hills or any subcontractor hereunder. All payments will be made to Sand
Hills unless otherwise requested by Sand Hills Urban Development.
B. Sand Hills shall maintain a separate account and accounting process for HOME funding
sources.
C. Sand Hills shall not use these funds for any purpose other than the purpose set forth in
this Agreement.
D. Sand Hills will utilize program income from this project to fund future HOME project.
E. Subject to Sand Hills compliance with the provisions of this Agreement, Augusta agrees
to reimburse all budgeted costs allowable under federal, state, and local guidelines.
F. All purchases of capital equipment, goods and services shall comply with the
procurement procedures of OMB Circular A-110 “Uniform Administrative Requirements
for Grant Agreements with Institutions of Higher Education, Hospitals and other Non-
Profit Organizations” as well as the procurement policy of Augusta.
G. Requests by Sand Hills for payment shall be accompanied by proper documentation and
shall be submitted to AHCDD, transmitted by a cover memo, for approval no later than
their (30) calendar days after the last date covered by the request. For purposes of this
section, proper documentation includes: “Reimbursement Request Form” supplied by
HCD, copies of invoices, receipts, other evidence of indebtedness, budget itemization and
description of specific activities undertaken. Invoices shall not be honored if received by
AHCDD later than sixty (60) calendar days after expiration date of Agreement. The
reimbursement request form is in Appendix B.
H. Sand Hills shall maintain an adequate financial system and internal fiscal controls
I. The homebuyer subsidy will be determined after the amount of the buyer’s permanent
mortgage has been determined.
J. Unexpended funds shall be retained by Augusta. Upon written request, Augusta may
consider the reallocation of unexpended funds to eligible projects proposed by Sand
Hills.
Initial: ________
Augusta Housing and Community Development Department Page 9
ARTICLE VI. REPAYMENT/PROGRAM INCOME
A. Augusta will be responsible for monitoring the reuse of the proceeds.
B. Any real property under Sand Hills control that was acquired or improved in whole or in
part with HOME funds in excess of $25,000 must either:
a. Be used to meet one of the national objectives in 24 CFR 570.208 for at least five
years after the expiration of this Agreement; or
b. Be disposed of in a manner that results in Augusta being reimbursed in the
amount of the current fair market value of the property, less any portion of the
value attributable to expenditures of non-HOME funds for acquisition of, or
improvement to, the property.
C. Any HOME funds invested in housing that does not meet the affordability requirements
for the period specified in §92.252 or §92.254, as applicable, must be repaid by Sand
Hills.
D. Any HOME funds invested in a project that is terminated before completion, either
voluntarily or otherwise, must be repaid by Sand Hills.
E. If Sand Hills is found to be in non-compliance with the HOME Program laws and
regulations as described in 24 CFR Part 92, the organization will be required to reimburse
Augusta for the funding associated with the noncompliance issues.
ARTICLE VII. RECORD KEEPING, REPORTING AND MONITORING
REQUIREMENTS
Sand Hills shall carry out its HOME assisted activities in compliance with all HOME Program
laws and regulations described in 24 CFR Part 92 Subpart E (Program Requirements), Subpart F
(Project Requirements), and Subpart H (Other Federal Requirements). These compliance
activities include, but are not limited to:
a. Maximum acquisition prices [24 CFR 92.205A.2]
b. Maximum per unit HOME Program subsidy amount [Section 221(d)(3)]
c. Combined affordability of assisted units
d. Income eligibility of assisted unites
e. Inspection of the homebuyer units to comply with HUD required Property Standards
f. Acquisition, Displacement and Relocation Requirements [24 CFR 92.353]
Augusta Housing and Community Development Department Page 10
g. Environmental Review
h. Lead-based Paint Abatement
i. Property Value [Section 203(b) Limits]
To document low and moderate-income benefits required in 24 CFR 570.200(a)(2). Sand Hills
shall maintain records that document all clients served with HOME funds. In addition, Sand Hills
shall document each client’s race, family size, annual household income, and whether or not the
family is female-headed. Augusta shall supply “Income Verification” forms which, when
completed by those clients served by Sand Hills, shall provide the information and verification
described above.
Sand Hills shall prepare and submit reports relative to this project to Augusta at Augusta’s
request. Augusta shall supply Sand Hills with the following report forms and require the same to
be completed as requested by Augusta: “Monthly Services”, “Quarterly Progress”, “Quarterly
Financial” and “Annual Report”. Further explanation and report due dates are found in Appendix
B below.
Sand Hills shall maintain books and records in accordance with generally accepted accounting
principles. Documents shall be maintained in accordance with practices that sufficiently and
properly reflect all expenditure of funds provided by Augusta under this Agreement.
Sand Hills shall make all records for this project available to Augusta, the U.S. Department of
Housing and Urban Development, the Comptroller General of the United States, or any of their
duly authorized representatives for the purpose of making audits, examinations, excerpts and
transcriptions.
In compliance with OMB Circular A-110 regarding retention and custodial requirements for
records, Sand Hills shall maintain financial records, supporting documents, statistical records,
and all other records pertinent to this Agreement for a period of three years, with the following
qualifications:
a. If any litigation, claim or audit is started before the expiration of the 3-year
period, the records shall be retained until all litigation, claims, or audit findings
Augusta Housing and Community Development Department Page 11
involving the records have been resolved.
b. Records for non-spendable personal property acquired with HOME grant
funds shall be retained for three years after its final disposition. Non-
expendable personal property means tangible personal property having a
useful life of more than one year and an acquisition cost of $300 or more per
unit.
In connection with the expenditure of federal funds, Sand Hills shall provide to Augusta and
organization – wide audited financial statement consisting of a balance sheet, income statement
and a statement of changes in its financial position. All documents shall be prepared by certified
public accountant. Such financial disclosure information shall be filed with Augusta within one
hundred fifty (150) calendar days after the close of Sand Hill’s fiscal year. Sand Hills is
responsible for any cost associated with the audit. Failure to comply may result in the
reallocation of funding and termination of the contract. Sand Hills shall supply, up on request,
documentation maintained in accordance with practices which sufficiently and properly reflect
all expenditures of funds provided by Augusta under this Agreement.
Open Records Disclosure: Sand Hills’ records related to this Agreement and the services to be
provided under the agreement may be a public record subject to Georgia’s Open Records Act
(O.C.G.A. §50-18-70). Sand Hills agrees to comply with the Open Records Act should a request
be submitted to it. Further, Sand Hills agrees to comply with the provision of the Open Meetings
Law and the following compliance measures will be taken:
a. Sand Hills will provide notice to the Augusta Chronicle and the Augusta Focus or the
Metro Courier of its regular board meeting schedule and of any special called
meetings except emergency meetings;
b. Sand Hills will post notices of its meetings in a public place at the meeting sites and it
will keep a written agenda, minutes, attendance, and voting record for each meeting
and make the same available for inspections by the press, the public and the Grantee,
subject to the provision of the Open Meetings Law.
c. The press, public, and the Grantee shall not be denied admittance to Sand Hills’ board
meetings, except for such portions of the meeting as may be closed pursuant to the
Open Meetings Law.
Augusta Housing and Community Development Department Page 12
d. Sand Hills shall provide the Grantee a tentative annual schedule of the Board of
Director’s meetings. Publications and minutes of each meeting shall be submitted to
Grantee within 30 days after each meeting.
ARTICLE VIII. ADMINISTRATIVE REQUIREMENTS
Sand Hills agrees to comply with the conflict of interest provisions contained in 24 CFR 85.36,
570.611, OMB Circular A- 110 and OMB circular A- 102 as appropriate.
This conflict of interest provisions applies to any person who is an employee, agent, consultant,
officer, or elected official or appointed official of Sand Hills. No person described above who
exercises, may exercise or has exercised any functions or responsibilities with responsibilities
with respect to the HOME activities supported under this contract; or who are in a position to
participate in a decision-making process or gain inside information with regard to such activities,
may obtain any financial interest or benefit from the activities. Or have a financial interest in any
contract, sub-contract, or agreement with respect to the contract activities either for themselves
or those whom they have business or family ties, during their tenure or for one year thereafter.
For the purpose of this provision, “family ties”, as defined in the above cited volume and
provisions of the Code of Federal Regulations, include those related as Spouse, Father, Mother,
Father-in-law, Mother-in-law, Step-parent, Children, Step-children, Brother, Sister, Brother-in-
law, Sister-in-law, Grandparent, Grandchildren of the individual holding any interest in the
subject matter of this Agreement. Sand Hills in the persons of Directors, Officers, Employees,
Staff, Volunteers and Associates such as Contractors, Sub-contractors, and Consultants shall sign
and submit a Conflict of Interest Affidavit. (Affidavit form attached as part in parcel to this
Agreement)
Sand Hills shall comply with the requirements and standards of OMB Circular A-122 “Cost
Principles for Non-Profit Organizations” and 24 CFR Part 570.502(b), “Applicability of Uniform
Administrative Requirements.”
Augusta may, from time to time, request changes to the scope of this agreement and obligations
to be performed hereunder by Sand Hills. In such instances, Sand Hills shall consult with
AHCD/Augusta on any changes that will result in substantive changes to this Agreement. All
Augusta Housing and Community Development Department Page 13
such changes shall be made via written amendments to this Agreement and shall be approved by
the governing bodies of both Augusta and Sand Hills.
Statutes, regulations, guidelines and forms referenced throughout this Agreement are listed in
Appendix D and are attached and included as part of parcel to this Agreement.
Initial: ________
ARTICLE IX. OTHER REQUIREMENTS
A. Sand Hills agrees that it will conduct and administer HOME Program activities in
conformity with Pub. L. 88-352, “Title VI of the Civil Rights Act of 1964”, and with
Pub. L. 90-284 “Fair Housing Act:, and that it will affirmatively further fair housing. One
suggested activity is to use the fair housing symbol and language in Sand Hills’
publications and/or advertisements. (24 CFR 570.601).
B. Sand Hills agrees that the ownership in the housing assisted units must meet the
definition of “homeownership” in §92.2.
C. Sand Hills agrees to comply with 24 CFR Part I, which provides that no person shall be
excluded from participation in this project on the grounds of race, color, national origin,
or sex; or be subject to discrimination under any program or activity funded in whole or
in part with federal funds made available pursuant to the Act.
D. Sand Hills agrees that in instances in which there is construction work over $2,000
financed in who or in part with Laney Walker Bond funds, HOME funds, and/or NSP
funds under this Agreement, Sand Hills will adhere to the Davis-Bacon Act (40 U.S.C
276), as amended, which requires all laborers and mechanics working on the project to be
paid not less than prevailing wage-rates as determined by the Secretary of Labor. By
reason of the foregoing requirement, the Contract Work Hours and Safety Standards Act
(40 U.S.C. 327 et seq.) also applies. These requirements apply to the rehabilitation of
residential property only if such property contains eight or more units. (24 CFR 570.603).
E. No person employed in the work covered by this contract shall be discharged or in any
way discriminated against because he or she has filed any complaint or instituted or
caused to be instituted any proceeding or has testified or is about to testify in any
Augusta Housing and Community Development Department Page 14
proceeding under or relating to the labor standards applicable hereunder to his or her
employer.
F. Sand Hills agrees that in accordance with the National Environmental Policy Act of 1969
and 24 CFR part 58, it will cooperate with Augusta/AHCD in complying with the NEPA
Act and regulations, and that no activities will be undertaken until notified by
Augusta/AHCDD that the activity is in compliance with the Act and regulations. Prior to
beginning any project development activity, an environmental review must be conducted
by the Augusta-Richmond County Planning Department. (24 CFR 570.604)
G. Consistent with the Flood Disaster Protection Act of 1973 (42 U.S.C 4001-4128), J&B
agrees that Laney Walker Bond funds, HOME funds, and/or NSP funds shall not be
expended for acquisition or construction in an area identified by the Federal Emergency
Management Agency (FEMA) as having special flood hazards (representing the 100-year
floodplain). Exceptions will be made if the community is participating in the National
Flood Insurance Program or less than a year has passed since FEMA notification and
flood insurance has been obtained in accordance with section 102(a) of the Flood
Disaster Protection Act of 1973.
H. Sand Hills agrees to take all reasonable steps to minimize displacement of persons as a
result of HOME assisted activities. Any such activities with HOME funds, and/or NSP
funds will be conducted in accordance with the Uniform Relocation Assistance and Real
property Acquisition Policies Act of 1970 (URA) and the Housing and Community
Development Act of 1974 (24 CFR 570.606).
I. Sand Hills agrees to comply with Executive Order 11246 and 12086 and the regulations
issued pursuant thereto (41 CFR 60) which provides that no person shall be discriminated
against on the basis of race, color, religion, sex or national origin. Sand Hills will in all
solicitations or advertisements for employees placed by or on behalf of Sand Hills state
that all qualified applicants will receive consideration for employment without regard to
race, color, religion, sex, national origin or familial status.
J. Sand Hills will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin, or familial status. Sand Hills will
take appropriate action to ensure that applicants are employed, and that employees are
Augusta Housing and Community Development Department Page 15
treated fairly during employment, without regard to their race, color, religion, sex,
national origin, or social status.
K. Sand Hills agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by Augusta setting forth the provisions of this
nondiscrimination clause. Except as prohibited by law or the March 14, 2007 Court Order
in the case Thompson Wrecking, Inc. v. Augusta, Georgia, Civil Action No. 1:07-CV-
019 (S.D. GA 2011). ANY LANGUAGE THAT VIOLATES THIS COURT ORDER
IS VOIDABLE BY THE AUGUSTA GOVERNMENT. J&B agrees to comply with
any federally mandated requirements as to minority and women owned- business
enterprises.
L. Sand Hills agrees the low and moderate income persons residing within Augusta-
Richmond County and that contract for work in connection with the project be awarded
to eligible businesses which are located in or owned in substantial part by persons
residing in Augusta-Richmond County. (24 CFR 570.697)
M. In accordance with Section 92.355 of the HOME Regulations and Section 571.608 of the
CDBG Regulations, Sand Hills agrees to comply with the Lead Based Paint Poisoning
Prevention Act pursuant to prohibition against the use of lead based paint in residential
structures and to comply with 24 CFR 570.608 and 24 CFR 35 with regard to notification
of the hazards of lead based paint poisoning and the elimination of lead based paint
hazards.
N. Sand Hills agrees to comply with 254 CFR 570.609 with regards to the direct or indirect
use of any contractor during any period of debarment, suspension or placement in
ineligible status. No contract will be executed until such time that the debarred,
suspended, or ineligible contractor has been approved and reinstated by AHCD.
O. In accordance with 24 CFR part 24, subpart F, Sand Hills agrees to administer a policy to
provide a drug-free workplace that is free from illegal use, possession, or distribution of
drugs or alcohol by its beneficiaries as required by the Drug Free Workplace Act of 1988.
P. Any publicity generated by Sand Hills for the project funded pursuant to this Agreement,
during the term of this Agreement or for one year thereafter, will make reference to the
contribution of Augusta-Richmond County in making the project possible. The words
“Augusta-Richmond County Department of Housing and Community Development “
Augusta Housing and Community Development Department Page 16
will be explicitly stated in any and all pieces of publicity; including but not limited to
flyers, press releases, posters, brochures, public service announcements, interviews, and
newspaper articles.
Q. In accordance with 24 CFR 85.43, if Sand Hills fails to expend its grant funds in a timely
manner, such failure shall constitute a material failure to comply with this Agreement and
invoke the suspension and termination provisions of ARTICLE VII. For purposes of this
Agreement, timely expenditure of funds means Sand Hills shall obligate and expend its
funds as designated under ARTICLE II.C.
R. Sand Hills shall comply with all applicable laws, ordinances and codes of the federal,
state, and local governments and shall commit to trespass on any public or private
property in performing any of the work embraced by this contract. Sand Hills agrees to
obtain all necessary permits for intended improvements or activities.
S. Sand Hills shall not assign any interest in this contract or transfer any interest in this same
without the prior written approval of Augusta.
T. Sand Hills agrees to comply with the prohibitions against discrimination on the basis of
age under the Age Discrimination Act of 1975 (42 U.S.C 6101-07) and handicaps under
section 504 of the Rehabilitation Act of 1973 (29 U.S.C 794) and implementing
regulations at 24 CFR Part 8. For purposes of the emergency shelter grants program, the
term dwelling units in 24 CFR Part 8 shall include sleeping accommodations.
U. Indirect costs will only be paid if Sand Hills has an indirect cost allocation plan approved
by the Augusta/AHCDD prior to the execution of this Contract.
V. If applicable, Laney-Walker shall obtain prior written approval from the Grantee for any
travel outside the State of Georgia with funds provided under this contract. All Federal
Travel Regulations are applicable (41 CFR Part 301).
W. All housing unites [rehabilitated, reconstructed, or newly constructed] and assisted with
HOME Program funds must, before occupancy, meet the Property Standards specified at
25 CFR 92.25. The Property Standards at 24 CFR 92.251 require that the homes
receiving funds must meet the HUD Section 8 Housing Quality Standards [HQS]. All
housing assisted under this Agreement is “new construction” by HOME Programs
definition and therefore must meet the local building codes for new housing in Augusta-
Richmond County, as applicable.
Augusta Housing and Community Development Department Page 17
Initial: ________
ARTICLE X. SUSPENSION AND TERMINATION
A. In the event Sand Hills materially fails to comply with any terms of this agreement,
including the timely completion of activities as described in the timetable and/or
contained in ARTICLE II.C, Augusta may withhold cash payments until Sand Hills cures
any breach of the agreement. If Sand Hills fails to cure the breach, Augusta may suspend
or terminate the current award of funds. Sand Hills will not be eligible to receive any
other funding.
B. Notwithstanding the above, Sand Hills shall not be relieved of its liability to Augusta for
damages sustained as a result of any breach of this agreement. In addition, to any other
remedies it may have at law or equity, Augusta may withhold any payments to Laney-
Walker for the purposes of offsetting the exact amount of damages once determined.
C. In the best interest of the project and to better serve the people in the target areas and
fulfill the purposes of the Sand Hills Revitalization Plan, either party may terminate this
Agreement upon giving thirty (30) days notice in writing of its intent to terminate, stating
its reasons for doing so. In the event Augusta terminates this Agreement, Augusta shall
pay Sand Hills for documented committed eligible costs incurred prior to the date of
notice of termination.
D. Notwithstanding any termination or suspension of this Agreement, Sand Hills shall not be
relieved of any duties or obligations imposed on it under this Agreement with respect to
HOME Program funds previously disbursed or income derived therefrom.
ARTICLE XI. NOTICES
Whenever either party desires to give notice unto the other, such notice must be in writing, sent
by certified United States mail, return receipt requested, addressed to the party for whom it is
intended, at the place last specified, and the place for giving of notice shall remain such until it
shall have been changed by written notice.
Augusta will receive all notice at the address indicated below:
Office of the Administrator
Municipal Building
Augusta Housing and Community Development Department Page 18
535 Telfair Street, Suite 910
Augusta, GA 30901
With copies to:
Augusta Housing and Community Development Department
925 Laney Walker Blvd., 2nd Floor
Augusta, GA 30901
Sand Hills will receive all notices at the address indicated below:
Sand Hills Urban Development, Inc.
3062 Damascus Road, Suite 10
Augusta, Georgia 30909
ARTICLE XII: INDEMNIFICATION
Sand Hills will at all times hereafter indemnify and hold harmless Augusta, its officers, agents
and employees, against any and all claims, losses, liabilities, or expenditures of any kind,
including court costs, attorney fees and expenses, accruing or resulting from any or all suits or
damages of any kind resulting from injuries or damages sustained by any person or persons,
corporation or property, by virtue of the performance of this Agreement. By execution of this
agreement, Laney-Walker specifically consents to jurisdiction and venue in the Superior Court of
Richmond County, Georgia and waives any right to contest jurisdiction or venue in said Court.
Should it become necessary to determine the meaning or otherwise interpret any work, phrase or
provision of this Agreement, or should the terms of this Agreement in any way be the subject of
litigation in any court of laws or equity. It is agreed that the laws of the State of Georgia shall
exclusively control the same.
The parties hereto do agree to bind themselves, their heirs, executors, administrators, trustees,
successors and assigns, all jointly and severally under the terms of this Agreement.
Initial: ________
ARTICLE XIII. INSURANCE AND BONDING
Sand Hills shall acquire adequate insurance coverage to protect all contract assets from loss or
damage resulting from theft, fraud or physical damage. All policies and amounts of coverage
Augusta Housing and Community Development Department Page 19
shall be subject to approval by Augusta. Additionally, Sand Hills shall procure and provide for
approval by Augusta a blanket fidelity bond in the amount of at least $100,000.00 covering all
personnel of Sand Hills handling or charged with the responsibility for handling funds and
property pursuant to this contract. Sand Hills shall procure and provide, for approval by Augusta,
comprehensive general liability insurance in the amount of at least $1,000,000.00 insuring the
Grantee and adding as named insured the City of Augusta, the Mayor, Commissioners, and
Augusta’s officers, agents, members, employees, and successors.
Additionally, Sand Hills shall procure officers and directors liability insurance under policies to
be approved by Augusta. All of the above policies shall provide that no act or omission of the
grantee, its agents, servants, or employees shall invalidate any insurance coverage required to be
provided by Sand Hills hereunder shall be cancelable without at least fifteen (15) days advance
written notice to the Grantee. All insurance policies required hereunder or copies thereof shall be
promptly submitted for approval by Augusta.
ARTICLE XIV. PRIOR AND FUTURE AGREEMENTS
This Document incorporates and includes all prior negotiations, correspondence, conversations,
agreements or understandings applicable to the matters contained herein and the parties agree
that there are no commitments, agreements, or understandings concerning the subject matter of
this agreement that are not contained in this document. Accordingly, it is agreed that no
deviation from the terms hereof shall be predicated upon any prior representations or agreements
whether oral or written. Augusta is not obligated to provide funding of any kind to Sand Hills
beyond the term of this Agreement.
ARTICLE XV. LEGAL PROVISIONS DEEMED INCLUDED
Each and every provision of any law or regulations and clause required by law or regulation to
be inserted in this Agreement shall be deemed to be inserted herein and this Agreement shall be
read and enforced as though it were included herein and if, through mistake or otherwise, any
such provision is not inserted or is not correctly inserted, then upon application of either party
this Agreement shall forthwith be amended to make such insertion.
Augusta Housing and Community Development Department Page 20
ARTICLE XVI. DISCLAIMER
Any and all language in this agreement pertaining to HUD regulations and/or the utilizations of
HOME funding is deemed voidable when utilizing Laney Walker Bond funds in its entirety.
However, if there are any federal funds utilized by this project, including Homebuyer Subsidy
funds, this Agreement will be enforceable in its entirety.
Augusta Housing and Community Development Department Page 21
ARTICLE XVII. COUNTERPARTS
This Agreement is executed in two (2) counterparts – each of which shall be deemed an original
and together shall constitute one and the same Agreement with one counterpart being delivered
to each party hereto.
IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written
above:
ATTEST: AUGUSTA, GEORGIA
(Augusta)
Approved as to form: _________________________ Date:______________
Augusta, GA Law Department
By: ___________________________________ Date: __________________
Hardie Davis
As its Mayor
By: ___________________________________ Date: _________________
Jarvis Sims
As its Interim Administrator
By: ___________________________________ Date:_________________
Hawthorne Welcher, Jr.
As its Director, HCD
SEAL
____________________________
Lena Bonner
As its Clerk
ATTEST: Sand Hills Urban Development , Inc.
(Grantee)
SEAL:
By: ________________________
Its:_________________________
_______________________
(Plain witness)
Augusta Housing and Community Development Department Page 22
APPENDIX “A”
PROJECT DEVELOPMENT AND MANAGEMENT PROCEDURES
1. Augusta through the $ 87,000.00 in Fiscal Year 2018HOME Program funds to Sand
Hills. These funds will support new construction with the production of approximately
one (1) affordable single-family residential unit in connection with the continuation of
2533 Dover Street, Augusta, GA 30906.
2. AHCD must review and approve all residential design plans, project specifications and
total development cost for each residential development project before work is
commenced and before funds can be released for payment reimbursement. Construction
payments will be released to Sand Hills in accordance with the attached drawdown
schedule and budget.
3. AHCD will provide the lots on which all new affordable homes are to be built under this
agreement and in connection with the Sand Hills Urban Development Revitalization
Project.
4. With AHCD approval, Sand Hills Urban Development may use funds under this
agreement for the following purposes:
a. To support development costs as outlined in Item 6 below.
5. Completion delays, remedies, and penalties.
a. If the Contractor fails to complete the work within the time frame specified in the
contract, plus any authorized delays, AHCD may:
i. Terminate the contractor in accordance with the “Provisions for Augusta
Housing and Community Development Department (AHCD)” clause of
this contract.
ii. Assess liquidated damages of Two Hundred Dollars ($200) per working
day from the schedule of completion to the date of final acceptance of the
project. The total amount of liquidated damages will be deducted from the
total contract price, plus any change order amounts.
b. The contractor shall not be charged with liquidated damages for any delays in the
completion of the work due:
i. To any acts of the Federal, State, or City/County Government; including
controls or restrictions upon or requisitioning of materials, equipment,
tools or labor by reason of war, National Defense, or any other National,
State, or City/County emergency.
ii. To any acts of the Owner that hinder the progress of the work;
iii. To cause not reasonable foreseeable by the parties in this contract at the
time the execution of the contract which are beyond the control and
without the fault or negligence of the Contractor; including but not
restricted to acts of God; acts of the public enemy; acts of another
contractor in the performance of some other contract with the owner; fires;
Augusta Housing and Community Development Department Page 23
floods; epidemics; quarantine restrictions; strikes; freight embargoes; and
weather or unusual severity such as hurricanes, tornadoes, cyclones, and
other extreme weather conditions; and
iv. To any delay of the subcontractor occasioned by any other causes
specified in subparagraphs A and B above. Provided, however, that the
contractor promptly (within 10 days) notifies AHCD in writing of the
cause of the delay. If the facts show the delay to be properly excusable
under the terms of this contract, AHCD shall extend the contract time by a
period commensurate with the period of authorized delay to the
completion of the work as whole; in the form of an amendment to this
contract.
6. Construction Costs and Requirements
a. The amount that can be used to pay for development costs will be indentified on a
project-by-project basis. In no case will this amount exceed the maximum per unit
amount defined at 24 CFR 92.250
b. AHCD will provide construction management for the project to ensure that
construction work is being carried out in accordance with plans, specifications
and the project budget.
c. Sand Hills Urban Development must make sure contractors obtain and post all
permits on job site. Prior to releasing final payment on each house, Sand Hills
must also secure a Certificate of Occupancy from the contractor that has been
issued by the Department of Licenses and Inspections.
d. Sand Hills must collect progress and final lien releases from the contractor,
subcontractors, and material suppliers prior to making a payment to a contractor.
e. AHCD or its agent may continually inspect each house for contract compliance
and to determine the percent of completion prior to processing a draw request and
releasing payment. AHCD may choose not to release payments if the work being
performed is not of acceptable quality to AHCD and if the house is not being built
or rehabilitated in accordance with plans and specifications, or if the project is not
on schedule.
7. Permanent Financing and Sales Prices
a. The sales price of each home sold in accordance with this agreement must be
based on a formal appraisal. Unless otherwise agreed to by AHCD, the sales price
of each house shall not exceed the appraised value of the house.
b. The purchasers of houses constructed must meet the City of Augusta program
requirements
c. Buyers will be required to borrow no less than 75% of the sale prices of the house
from a private lending institution unless otherwise agreed to by AHCD.
Augusta Housing and Community Development Department Page 24
8. Augusta Housing and Community Development Department will deliver building lots, or
vacant buildings, free of encumbrances, and ready for building in accordance with local
zoning and land use regulations applicable to the location of the parcel being developed.
APPENDIX “B”
REPORTING REQUIRMENTS
Sand Hills Urban Development, Inc. shall submit to the Grantee the following reports for
the term of this Agreement.
1. Weekly Status Reports
a. Due by 10:00am Monday morning for the previous week. Report will
contain actual/estimated costs/date, issues and concerns. MS Project
schedule will be manually updated so that AHCD can input data to master
schedule.
2. Monthly/Quarterly Progress & Financial Reports
a. Due the 15th of the new quarter.
3. Annual Progress Report
a. Due 365 days from the effective date of this agreement
4. Program Income Quarterly Report
5. Audit/Financial Report
6. Grantee shall maintain files on each person assisted. Each file shall contain, but is
not restricted to, income data and verification for each person assisted; application
for services; record of services provided; amount of services provided;
documentation of costs for which assistance is provided; transportation log;
documentation of medical need regarding prescriptions; and any other document
that will provide proof of needed service(s) and subsequent provision of such
service(s) as allowed under this contract.
Augusta Housing and Community Development Department Page 25
APPENDIX “C”
FINANCING LETTER
Augusta Housing and Community Development Department Page 26
APPENDIX “D”
STATUTES (AVAILABLE ON REQUEST)
1. 24 CFR Part 92, HOME Investment Partnerships Program (“HOME”)
2. OMB Circular A-110 – Uniform Administrative Requirements for Grants and
Agreement with Institutions of Higher Education, Hospitals, and other Non-Profit
Organizations.
3. OMB Circular A-122 – Cost Principals for Non-Profit Organizations
4. OMB Circular A-133 – Audits of Institutions of Higher Education & other Non-
Profit Institutions
5. 40 USC 276 Davis-Bacon Act
6. 40 USC 327 Contract Work Hours and Safety Standard Act
7. Uniform Relocation Assistance and Real Property Acquisition Policies Act
8. Lead Based Paint Poisoning Prevention Act
9. 24 CFR 35 – HUD Requirements for Notification, Evaluation and Reduction of
Lead-Based Paint Hazards in Housing Receiving Federal Assistance and
Federally-Owned Residential Property being sold, Final Rule
10. Augusta-Richmond County Procurement Policy
11. Conflict of Interest Affidavit.
FORMS
1. Reimbursement Form
Augusta Housing and Community Development Department Page 27
EXHIBIT “A”
CONSTRCUTION REQUIREMENTS
All construction projects shall comply with Federal, State, and Local codes and ordinances,
including, but not limited to, the following:
· “Standard Building Code”, 2000 Edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
· “Standard Plumbing Code”, latest edition, Southern Building Congress, International,
Inc., Birmingham, Alabama.
· “Standard Mechanical Code”, latest edition, Southern Building Congress, International,
Inc., Birmingham, Alabama.
· “National Electric Code”, latest edition, National Fire Protection Association, Quiney,
Massachusetts.
· Model Energy Code, 1997, Council of American Building Officials
· “ADA Accessibility Guidelines for Buildings and Facilities”, Department of Justice,
American with Disabilities Act of 1990.
· Williams-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596.
· Part 1910- Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of
Federal Regulations (Federal Register, Volume 37, Number 202, October 18, 1972).
· Part 1926- Safety and Health Regulations for Construction. Chapter XVII of Title 29,
Code of Federal Regulations (Federal Register, Volume 37, Number 243, December 16,
1972).
· Section 106 of the National Historic Preservation Act 916 U.S.C. 470f).
Project Review: All plans, specifications, work write-ups, projected cost estimates, punch lists or
other means of outlining work on a particular project will be submitted in writing to AHCD for
review and approval prior to bidding. AHCD Construction and Rehabilitation Inspectors will
review these items for compliance with new construction and/or rehabilitation standards and
materials used
Rehabilitation Standards: All rehabilitation work will comply with the “Uniform Physical
Condition Standards for HUD Housing.” Workmanship and material standards will comply with
the Augusta-Richmond County Housing & Community Development Department Contractors
Manual and Performance Standards. A copy of this manual is provided to every contractor when
included on the AHCD Approved Contractors List.
Inspections: All projects will be inspected and approved by and AHCDD Construction and
Rehabilitation Inspector prior to release of the funds for that request.
Augusta Housing and Community Development Department Page 28
EXHIBIT “B”
PROJECT SCHEDULE OF COMPLETION
Sand Hills Urban Development must provide a completed schedule of completion as Exhibit
“B” with appropriate milestones within 10 to 15 days after the signing of this agreement. This
schedule must be provided in sufficient detail to permit AHCD to monitor and assess progress in
connection with the performance of this agreement.
Commission Meeting Agenda
8/18/2020 2:00 PM
HCD_ Down Payment Assistance Request
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide funding to assist two
(2) low-to-moderate income homebuyers with down-payment
assistance to purchase a home.
Background:Augusta, GA’s Down Payment Assistance Program
(administered by HCD) is a loan, given to a prospective
homeowner in the form of a second mortgage. This financial
assistance is combined with a primary loan (first mortgage loan)
from a participating lending institution and enables a qualified
first-time home buyer to become a homeowner. The buyer must
be a first-time home buyer and the home must become the
buyer’s primary residence. The program is funded by the U.S.
Department of Housing and Urban Development (HUD) and
administered by Augusta, GA’s Housing and Community
Development Department (HCD). The program promotes
neighborhood stability by assisting with the gap financing
towards the purchase price and closing costs for homes located
within the limits of Augusta-Richmond County. Two (2)
applications awaiting approval to move forward with the process
of becoming a homeowner is: 1. 410 Artmus Street, Augusta,
GA 30901 $5,000.00 2. 2009 Ewart Ct,
Hephzibah, GA 30815 $5,000.00 The
application has a first mortgage loan from a lending institution,
but needs down payment assistance to complete the process. A
prospective homeowner is only eligible to receive up to
$5,000.00 if they are purchasing a single-family dwelling in the
Richmond County area.Once approved, lenders will schedule
closing and the applicant will soon be on their way to
homeownership in Augusta – Richmond County.
Analysis:The approval of the applications will enable (2) two individuals
to become homeowners and “Make the American Dream a
Cover Memo
Reality”. Approval will also have a positive impact on the
community by increasing the tax base in Augusta, Georgia.
Financial Impact:The City receives funding from the US Housing and Urban
Development Department (HUD) on an annual basis. This
approval would be for the amount of $10,000.00, given in the
form of a second mortgage (forgiven on the fifth year after
closing date), and shown as a second lien against said property
until forgiven.
Alternatives:Do not approve HCDs Request.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide funding to assist two
(2) low-to-moderate income homebuyers with down-payment
assistance to purchase a home.
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: a) HOME
Investment Partnership Grant (HOME) funds.
221073212/5225110
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
HCD_ FY2019 Consolidated Annual Performance and Evaluation Report (CAPER)
Department:HCD
Department:HCD
Caption:Motion to Receive as Information Housing and Community
Development Development’s FY2019 Consolidated Annual
Performance and Evaluation Report (CAPER).
Background:In order to fulfill statutory and regulatory requirements
mandated by the U.S. Department of Housing and Urban
Development with regard to the 2015-2019 Consolidated Plan,
the City of Augusta must submit the 2019 Consolidated Annual
Performance and Evaluation Report (CAPER). This report
provides the jurisdiction an opportunity to evaluate its overall
progress in carrying out priorities and specific objectives
identified in its Consolidated Plan and its 2019 Annual Action
Plan. The 2019 Consolidated Annual Performance and
Evaluation Report (CAPER) summarizes the results of activities
that have taken place during Program Year 2019. The
performance report must include a description of the resources
made available, the investment of available resources, the
geographic distribution and location of investments, the families
and persons assisted (including the racial and ethnic
demographics of persons assisted), actions taken to affirmatively
further fair housing, and other actions indicated in the
Consolidated Plan and the Action Plan. The importance of
timely and accurate performance reports cannot be overstated.
Performance reporting meets three basic purposes: • Provides
HUD with necessary information to meet its statutory
requirement to assess each grantee's ability to carry out relevant
CPD programs in compliance with all applicable rules and
regulations; • Provides information necessary for HUD's Annual
Report to Congress, also statutorily mandated; and • Provides
grantees an opportunity to describe to citizens their successes in
revitalizing deteriorated neighborhoods and meeting objectives
stipulated in their Consolidated Plan. Utilizing Community
Development Block Grant (CDBG), Emergency Solutions Grant
(ESG), Housing Opportunities for Persons with Aids (HOPWA)
Cover Memo
and HOME Investment Partnership (HOME) funds; Augusta -
Richmond County, its sub-recipients and Partner Agencies
utilize the CAPER to substantiate progress in accomplishing the
goals outlined in this fifth year of the 2015-2019 5-Year
Consolidated Plan.
Analysis:The City received the following four (4) entitlement grants from
HUD during 2018: 1. Community Development Block Grant
(CDBG) is a formula-based program designed to develop viable
urban communities by providing decent housing, a suitable
living environment and expanding economic opportunities for
persons of low and moderate income. 2. Emergency Solutions
Grant (ESG) is a formula-based program targeted at improving
the lives and safety of persons who are homeless or at-risk of
becoming homeless. 3. HOME Investment Partnerships Program
(HOME) is a formula-based program designed to expand and
improve the supply of decent, safe and affordable housing and
access to homeownership for very low and low-income persons.
4. Housing Opportunities for Persons with AIDS (HOPWA)
Program is a formula-based program designed to provide
housing and supportive services to low income persons living
with HIV/AIDS and their families. Due to the response to the
Covid-19 Pandemic, HUD has allowed Grantees like Augusta to
delay submission of the report beyond the usual timeframe. This
report ensures that Augusta, like other communities that receive
CDBG, ESG, HOME, and HOPWA funds directly from HUD,
incorporate all activity information in IDIS and that it is up-to-
date as of the last day of the program year. This process is called
end-of-year reporting, fulfilling three purposes by the grantee: 1.
Meeting CAPER and program requirements. 2. Producing
accurate IDIS reports, some of which must be made available to
the public. 3. Ensuring that HUD will have the most current
information during its annual assessment of a grantee's
performance
Financial Impact:The City receives funding from the US Housing and Urban
Development Department (HUD) on an annual basis. This
information will have a net effect of $0.00.
Alternatives:Do not approve HCDs Request
Recommendation:Motion to Receive as Information Housing and Community
Development FY2019 Consolidated Annual Performance and
Evaluation Report (CAPER)
Funds are
Available in the
Following
Accounts:
CDBG, ESG, HOPWA, and HOME grant funds.Cover Memo
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
HCD_ Homebuyer Subsidy Request (2)
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD’s) request to provide HOME funding to
assist two (2) low to moderate income homebuyers with gap
financing, down payment and closing cost to purchase homes
through the Homebuyer Subsidy Program.
Background:The City of Augusta’s Home Subsidy Program is a loan in the
form of a second mortgage. This financial assistance is
combined with a primary loan (first mortgage loan) from a
participating lending institution and enables a qualified first-time
home buyer to become a homeowner. The buyer must be a first-
time home buyer and the home must become the buyer’s
primary residence. The program is funded by the Department of
Housing and Urban Development (HUD) and administered by
Augusta’s Housing and Community Development Department
(AHCD). The program promotes neighborhood stability by
assisting the gap financing toward the purchase price and closing
costs for homes located within the city limits of Augusta and in
conjunction with local Community Housing Development
Organizations (CHDOs) and employees of Augusta, Georgia.
Two (2) applications awaiting approval to move forward with
the process of becoming homeowners: 1. Homebuyer
Subsidy – 4321 Creekview Drive - Requesting: $25,000 Sales
Price: $ 193,000.00 2. Homebuyer Subsidy – 2550 Dover
Street – Requesting: $25,000 Sales Price: $ 165,000.00
Applicants have a first mortgage from a lending institution but
need the subsidy to complete the process. Once approved,
lenders will schedule closings and the applicants will then
become new homeowners in Augusta, Georgia.
Analysis:Motion to approve Housing and Community Development
Department’s (HCD’s) request to provide HOME funding to
assist two (2) low to moderate income homebuyers with gap
Cover Memo
financing, down payment and closing cost to purchase homes
through the Homebuyer Subsidy Program.
Financial Impact:The City receives funding from the US Housing and Urban
Development Department on an annual basis. This approval
would be for the amount of $25,000.00 per homeowner.
Alternatives:Do not approve Homebuyer Subsidy’s Agreement.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) to provide HOME funding to assist two
(2) low to moderate income homebuyers with gap financing,
down payment and closing cost to purchase homes though the
Homebuyer Subsidy Program.
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: - HOME
Investment Partnership Grant 221073212/5225110
REVIEWED AND APPROVED BY:
Cover Memo
Sharlene McGuire -4321 Creekview Drive Hephzibah, GA 30815
HOME Program – Homebuyer Written Agreement Page 1 of 5
HOME PROGRAM
HOMEBUYER WRITTEN AGREEMENT
NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must
fulfill in exchange for the federal assistance you are receiving through the Home Investment
Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions
regarding any sections you do not fully understand. This AGREEMENT will be enforced by a
forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand
these documents before you sign them.
THIS AGREEMENT, made and entered into this ____ day of ____________, 2020 by and between
__Sharlene McGuire hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING &
COMMUNITY DEVLOPMENT having its principal office at 510 Fenwick, Augusta, Georgia
30901, hereinafter referred to as “LENDER.”
WHEREAS, on ___________________, the Lender agreed to provide to the Borrower
financial assistance to be used in pursuit of the purchase of certain real property hereafter described:
_Map Parcel #_140-0-734-00-0__ and 4321 Creekview Drive Hephzibah, GA 30815.
WHEREAS, a percentage of said financial assistance was provided in the form of a
Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of
Twenty-Five thousand dollars 00/100 ($25,000.00) subject to the condition that the Borrower
executes this Agreement.
WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban
Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME
Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s
Forgiveness Loan Program.
NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions
of State of Georgia Statues, the parties do hereby agree as follows:
The Borrower covenants and agrees with the Lender to adhere to the following HOME
Program Restrictions imposed on them for the federal assistance provided:
Affordability Period
You must comply with the HOME Program’s period of affordability. The period of affordability for
the home will be 20 years, based on the amount of the direct subsidy to the HOMEBUYER. During
this 20 year period, the HOMEBUYER must maintain the home as his/her principal place of
residence at all times. During this time the recapture restriction is effective and requires all HOME
funds that were provided for the purchase of the home to be repaid to the City, including principal,
Sharlene McGuire -4321 Creekview Drive Hephzibah, GA 30815
HOME Program – Homebuyer Written Agreement Page 2 of 5
interest, late fees, and other charges, if you do not occupy the property as your principal residence or if
you sell or transfer the property.
Maximum Sales Price
The property may not have a purchase price for the type of single family housing that exceeds 95% of
the median purchase price for the area. It has been verified that the purchase price of the housing does
not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR
Part 92.254(a).
The maximum purchase price is as follows for the Augusta Richmond County GA:
Unit # FHA Limits Pre-Economic Stimulus Act- 2020
Existing Homes New Homes
1 Unit $ 157,000 $ 238,000
2 Unit $ 201,000 $ 304,000
3 Unit $ 243,000 $ 368,000
4 Unit $ 301,000 $ 456,000
Unadjusted Median
Value
$ 164,900 $ 250,000
Appraised property value
The AWARDEE certifies that a certified property appraiser has appraised the property that is the
subject of this AGREEMENT at a value of $199,000.00.
Principal residence requirement
This agreement shall remain in force throughout the affordability period as long as the home remains
the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as
his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in
breach of this agreement and will be required to repay the amount awarded, as of the day the home is
no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party,
the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set
forth below.
________Buyer Initials
Recapture Agreement
This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient
decide to sell the house within the affordability period at whatever price the market will bear. The
recaptured funds will come from the net proceeds if available. Any such repayment as required shall
be made to the Lender no later than thirty (30) days following the action that require the repayment.
Sharlene McGuire -4321 Creekview Drive Hephzibah, GA 30815
HOME Program – Homebuyer Written Agreement Page 3 of 5
Obligation of Repayment
As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this
Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate
hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost,
including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is
legally described as:
ALL THAT LOT OR PARCEL OF LAND, situated, lying and being in the City of Augusta,
Richmond County, Georgia bounded North by Tobacco Rd, South by Willis Foreman Rd, East
by Windsor Spring Rd and West by Karleen Rd.. Parcel # 140-0-734-00-0. Property recorded
as 4321 Creekview Drive, Hephzibah, Georgia 30815
Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in
the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the
property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs,
executors, or representatives shall give the lender notice thereof.
In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a
required payment within said limited period, the Lender may, with or without notice to the Borrower,
foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real
estate, as provided by State Statue.
Ownership of Property
You must hold fee simple title to the property purchased with HOME funds for the duration of your
Forgiveness Loan.
Use of HOME funds
The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by
providing down payment assistance. This will reduce the sales price of the home to the
HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to
purchase the home.
________Buyer Initials
Household Income
You must be an eligible household through the time of filing a loan application with the City or other
lender to the escrow closing of the purchase transaction. Income eligibility means that your annual
gross household income, adjusted for household size does not exceed eighty percent (80%) of the
Augusta-Aiken median income, as established by HUD.
Insurance requirement
Sharlene McGuire -4321 Creekview Drive Hephzibah, GA 30815
HOME Program – Homebuyer Written Agreement Page 4 of 5
The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and
current insurance policy on the home for the current appraised or assessed value of the home. Failure
to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT,
and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the
HOME Program investment.
Property standards
Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all
State and local housing quality standards and code requirements. If no such standards or codes apply,
the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical
Condition Standards.
Termination Clause
In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein
or any provisions in any other collateral agreement restricting the use of the Property to low or
moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall
have no further force or effect. Any person (including his successors or assigns) receiving title to the
Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title
to the Property free and clear from such restriction.
Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of
foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien
Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default
under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior
Security Deed within the 30-day notice sent to the Lender.”
This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be
binding upon the parties hereto and their respective heirs, executors, representatives, successors and
assigns.
If at any time that the City realizes that you have falsified any documentation or information, you may
be required by law to pay the full amount of subsidy provided.
________Buyer Initials
Post Purchase Requirement
Homeowner must attend a Post Homeownership Counseling class and submit a certificate of
completion to AHCD within the first two years of purchasing the house. AHCD will not release the
lien on the property until this requirement has been met.
_______Buyer Initials
IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment
Agreement.
Sharlene McGuire -4321 Creekview Drive Hephzibah, GA 30815
HOME Program – Homebuyer Written Agreement Page 5 of 5
___________________________________________ Date___________________________
HOMEBUYER SIGNATURE
Attest:
Subscribed and sworn to before me __________________________________, 20____.
My Commission Expires ______________________________________, 20____.
______________________________________
Notary Signature
IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written
above:
ATTEST: AUGUSTA, GEORGIA
(The City)
Approved as to form: _________________________ Date:_________________
Augusta, GA Law Department
By: ___________________________________ Date: _________________
Hardie Davis
As Mayor
By: ___________________________________ Date: _________________
Jarvis Sims
As Interim Administrator
By: ___________________________________ Date:_________________
Hawthorne Welcher, Jr.
As Director, HCD
SEAL
____________________________
Lena Bonner
As its Clerk
Merilyn Walton 2550 Dover Street, Augusta, GA 30906
HOME Program – Homebuyer Written Agreement Page 1 of 5
HOME PROGRAM
HOMEBUYER WRITTEN AGREEMENT
NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must
fulfill in exchange for the federal assistance you are receiving through the Home Investment
Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions
regarding any sections you do not fully understand. This AGREEMENT will be enforced by a
forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand
these documents before you sign them.
THIS AGREEMENT, made and entered into this ____ day of ____________, 2020 by and between
__Merilyn Walton hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING &
COMMUNITY DEVLOPMENT having its principal office at 510 Fenwick, Augusta, Georgia
30901, hereinafter referred to as “LENDER.”
WHEREAS, on ___________________, the Lender agreed to provide to the Borrower
financial assistance to be used in pursuit of the purchase of certain real property hereafter described:
_Map Parcel #_097-1-074-00-0__ and 2550 Dover Street, Augusta, Georgia 30906.
WHEREAS, a percentage of said financial assistance was provided in the form of a
Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of
Twenty-Five thousand dollars 00/100 ($25,000.00) subject to the condition that the Borrower
executes this Agreement.
WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban
Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME
Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s
Forgiveness Loan Program.
NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions
of State of Georgia Statues, the parties do hereby agree as follows:
The Borrower covenants and agrees with the Lender to adhere to the following HOME
Program Restrictions imposed on them for the federal assistance provided:
Affordability Period
You must comply with the HOME Program’s period of affordability. The period of affordability for
the home will be 20 years, based on the amount of the direct subsidy to the HOMEBUYER. During
this 20 year period, the HOMEBUYER must maintain the home as his/her principal place of
residence at all times. During this time the recapture restriction is effective and requires all HOME
funds that were provided for the purchase of the home to be repaid to the City, including principal,
Merilyn Walton 2550 Dover Street, Augusta, GA 30906
HOME Program – Homebuyer Written Agreement Page 2 of 5
interest, late fees, and other charges, if you do not occupy the property as your principal residence or if
you sell or transfer the property.
Maximum Sales Price
The property may not have a purchase price for the type of single family housing that exceeds 95% of
the median purchase price for the area. It has been verified that the purchase price of the housing does
not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR
Part 92.254(a).
The maximum purchase price is as follows for the Augusta Richmond County GA:
Unit # FHA Limits Pre-Economic Stimulus Act- 2020
Existing Homes New Homes
1 Unit $ 157,000 $ 238,000
2 Unit $ 201,000 $ 304,000
3 Unit $ 243,000 $ 368,000
4 Unit $ 301,000 $ 456,000
Unadjusted Median
Value
$ 164,900 $ 250,000
Appraised property value
The AWARDEE certifies that a certified property appraiser has appraised the property that is the
subject of this AGREEMENT at a value of $165,000.00.
Principal residence requirement
This agreement shall remain in force throughout the affordability period as long as the home remains
the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as
his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in
breach of this agreement and will be required to repay the amount awarded, as of the day the home is
no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party,
the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set
forth below.
________Buyer Initials
Recapture Agreement
This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient
decide to sell the house within the affordability period at whatever price the market will bear. The
recaptured funds will come from the net proceeds if available. Any such repayment as required shall
be made to the Lender no later than thirty (30) days following the action that require the repayment.
Merilyn Walton 2550 Dover Street, Augusta, GA 30906
HOME Program – Homebuyer Written Agreement Page 3 of 5
Obligation of Repayment
As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this
Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate
hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost,
including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is
legally described as:
ALL THAT LOT OR PARCEL OF LAND, situated, lying and being in the City of Augusta,
Richmond County, Georgia bounded North by Lyman St., Southwest by Miles St.. Parcel #
097-1-074-00-0. Property recorded as 2550 Dover St, Augusta, Georgia 30906
Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in
the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the
property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs,
executors, or representatives shall give the lender notice thereof.
In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a
required payment within said limited period, the Lender may, with or without notice to the Borrower,
foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real
estate, as provided by State Statue.
Ownership of Property
You must hold fee simple title to the property purchased with HOME funds for the duration of your
Forgiveness Loan.
Use of HOME funds
The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by
providing down payment assistance. This will reduce the sales price of the home to the
HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to
purchase the home.
________Buyer Initials
Household Income
You must be an eligible household through the time of filing a loan application with the City or other
lender to the escrow closing of the purchase transaction. Income eligibility means that your annual
gross household income, adjusted for household size does not exceed eighty percent (80%) of the
Augusta-Aiken median income, as established by HUD.
Insurance requirement
Merilyn Walton 2550 Dover Street, Augusta, GA 30906
HOME Program – Homebuyer Written Agreement Page 4 of 5
The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and
current insurance policy on the home for the current appraised or assessed value of the home. Failure
to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT,
and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the
HOME Program investment.
Property standards
Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all
State and local housing quality standards and code requirements. If no such standards or codes apply,
the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical
Condition Standards.
Termination Clause
In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein
or any provisions in any other collateral agreement restricting the use of the Property to low or
moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall
have no further force or effect. Any person (including his successors or assigns) receiving title to the
Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title
to the Property free and clear from such restriction.
Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of
foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien
Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default
under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior
Security Deed within the 30-day notice sent to the Lender.”
This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be
binding upon the parties hereto and their respective heirs, executors, representatives, successors and
assigns.
If at any time that the City realizes that you have falsified any documentation or information, you may
be required by law to pay the full amount of subsidy provided.
________Buyer Initials
Post Purchase Requirement
Homeowner must attend a Post Homeownership Counseling class and submit a certificate of
completion to AHCD within the first two years of purchasing the house. AHCD will not release the
lien on the property until this requirement has been met.
_______Buyer Initials
IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment
Agreement.
Merilyn Walton 2550 Dover Street, Augusta, GA 30906
HOME Program – Homebuyer Written Agreement Page 5 of 5
___________________________________________ Date___________________________
HOMEBUYER SIGNATURE
Attest:
Subscribed and sworn to before me __________________________________, 20____.
My Commission Expires ______________________________________, 20____.
______________________________________
Notary Signature
IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written
above:
ATTEST: AUGUSTA, GEORGIA
(The City)
Approved as to form: _________________________ Date:_________________
Augusta, GA Law Department
By: ___________________________________ Date: _________________
Hardie Davis
As Mayor
By: ___________________________________ Date: _________________
Jarvis Sims
As Interim Administrator
By: ___________________________________ Date:_________________
Hawthorne Welcher, Jr.
As Director, HCD
SEAL
____________________________
Lena Bonner
As its Clerk
Commission Meeting Agenda
8/18/2020 2:00 PM
HCD_ Laney Walker/Bethlehem Façade Improvement Request
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide funding for
architectural drawings for the façade improvement of the
Armstrong Galleria Shopping Center, identified as 851 Laney
Walker Blvd: part of the Laney Walker/Bethlehem
Revitalization Project.
Background:In 2008, the Augusta Commission passed legislation supporting
community development in Laney Walker/Bethlehem. Since that
time, the Augusta Housing & Community Development
Department has developed a master plan and development
guidelines for the area, set up financial incentive programs for
developers and home buyers, selected a team of development
partners to focus on catalytic change, and created a marketing
strategy to promote the overall effort. This objective involves
architectural drawings for the façade improvement of the
Armstrong Galleria Shopping Center in the Laney
Walker/Bethlehem area.
Analysis:The approval of the contract will allow the architectural
drawings for façade improvements at the Armstrong Galleria to
begin.
Financial Impact:Augusta Housing and Community Development Department
receives annual allocations from CDBG which will fund the
activities specified above. Contract amount 851 Laney Walker
Boulevard- $45,500. Architect and Engineering Firm: Johnson,
Laschober, & Associates, a Laney Walker/Bethlehem
Revitalization Project procured A & E Firm (via procurement)
Alternatives:Do not approve HCD’s Request.Cover Memo
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide funding for
architectural drawings, for the façade improvement of the
Armstrong Galleria Shopping Center identified as 851 Laney
Walker Blvd: part of the Laney Walker/Bethlehem
Revitalization Project.
Funds are
Available in the
Following
Accounts:
CDBG funds - ? 221073211 LW Bond Funds - 298-07-7343-
5413150
REVIEWED AND APPROVED BY:
Cover Memo
Augusta Housing & Community Development Department
Contract Page 1
CONTRACT
between
AUGUSTA, GEORGIA
And
JOHNSON, LASCHOBER, AND ASSOCIATES
in the amount of
$45,500.00 USD
Forty-Five Thousand and Five Hundred Dollars and 00/100
for Fiscal Year 2020
Providing funding for
LANEY WALKER/BETHLEHEM REVITALIZATION PROJECT
851 Laney Walker Boulevard
THIS AGREEMENT (“Contract”), is made and entered into as of the day of ________ 2020
(“the effective date”) by and between Augusta, Georgia, a political subdivision of the State of Georgia
(hereinafter referred to as “Augusta”), acting through the Augusta Housing and Community
Development Department (hereinafter referred to as “HCD”) - with principal offices at 510 Fenwick
Street, Augusta, Georgia 30901, as party of the first part, and Johnson Laschober, and Associates, an
architecture/engineering firm, organized pursuant to the Laws of the State of Georgia, hereinafter
called "JLA” as party in the second part.
In order to establish the background, context and frame of reference for this Agreement and to
manifest the objectives and the intentions of the respective parties herein, the following statements,
representations and explanations are set forth. Such statements, representations and explanations shall
be accepted as predicates for the undertakings and commitments included within the provisions, which
follow, and may be relied upon by the parties as essential elements of the mutual considerations upon
which this Agreement is based.
WITNESSETH
WHEREAS, Augusta is qualified by the U. S. Department of Housing and Urban Development
(hereinafter called HUD) as a Participating Jurisdiction, and
WHEREAS, Title I: Community Development - Authorizes the Secretary of Housing and Urban
Development to make grants to States and Units of general local government to help finance
Community Development Programs, set forth through Augusta’s HUD approved Consolidated and
Action Plans; Community Development Block Grants (hereinafter “CDBG”) for the purpose of
allowing local discretion for the determination of needs and priorities of community development and,
WHEREAS, through citizen participation workshops and in the Annual Plan, the Mayor and the
Augusta, Georgia Commission, determined the needs and priorities of community as set forth below.
WHEREAS, WHEREAS, this activity has been determined to be an eligible activity in accordance
with 24 CFR 570.200 (a), and will meet one or more of the national objectives and criteria outlined in
of the Housing and Urban Development regulations; and
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WHEREAS, JLA is the approved contractor through a solicitation process for to assist in the
redevelopment of Laney Walker and Bethlehem communities improvements for 851 Laney Walker
Blvd. (Armstrong Galleria Shopping Center);
WHEREAS, JLA has agreed to provide services funded through this contract free from political
activities, religious influences or requirements; and
WHEREAS, JLA has requested, and Augusta has approved a total of $45,500.00 in funding to
perform eligible activities as described in Article I; below:
NOW, THEREFORE, the parties of this Agreement for the consideration set forth below, do here
and now agree to the following terms and conditions:
ARTICLE I. GENERAL CONDITIONS
A. General Compliance
JLA agree(s) to comply with all Federal, state and local laws, regulations, and policies governing the
funds provided under this contract. JLA further agrees to utilize funds available under this Agreement
to supplement rather than supplant funds otherwise available.
B. Independent Architect and/or Engineer
Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or
establishing the relationship of employer/employee between the parties. JLA shall at all times remain
an "independent Architect and/or Engineer" with respect to the services to be performed under this
Agreement. Augusta shall be exempt from payment of any and all possible unemployment benefits as
JLA is an independent Architect and/or Engineer.
C. Hold Harmless
To the fullest extent permitted by laws, statutes, rules and regulations, the JLA shall indemnify and
hold harmless the Augusta, GA, Officers, Directors, and Employees of each and any of them from and
against costs, damages, losses, and expenses, including but not limited to reasonable attorneys as
awarded by a Court with Jurisdiction due to liability arising out of the services of the Architect-
Engineer arising out of or resulting from performance of the work, but only to the extent caused by
negligent, willful and wanton acts or omissions of the Architect and/or Engineer, its Officers,
Directors, Employees, and anyone directly, or indirectly employed by them or anyone for whose acts
they are liable, regardless of whether or not such claim, cost, damage, loss, or expense is caused in part
by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge or reduce
other rights or obligations of indemnity which would otherwise exist as to a party or person described
in this Paragraph.
The JLA agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Client, its
Officers, Directors, and Employees (collectively, Client) against damages, liabilities, and costs arising
from the negligent acts of the JLA in the performance of professional services under this Agreement to
the extent that the JLA is responsible for such damages or liabilities on a comparative fault basis
between the JLA and the Client. The JLA shall not be obligated to indemnify the Client for the
Client’s own negligence or for the negligence of others.
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D. Insurance & Bonding
The JLA shall provide, at all times, that this Agreement is in effect, Insurance with limits of not less
than:
a. Workmen’s Compensation Insurance – in accordance with the laws of the State of
Georgia.
b. Public Liability Insurance – in an amount of not less than One Million ($1,000,000)
Dollars for injuries, including those resulting in death to any one person, and in an
amount of not less than One Million ($1,000,000) Dollars on account of any one
occurrence.
c. Property Damage Insurance – in an amount of not less than One Million ($1,000,000)
Dollars from damages on account of an occurrence, with an aggregate limit of One
Million ($1,000,000) Dollars.
d. Valuable Papers Insurance – in an amount sufficient to assure the restoration of any
plans, drawings, field notes, or other similar data relating to the work covered by the
Project.
e. Professional Liability Insurance – in an amount of not less than One Million
($1,000,000) JLA shall comply with the bonding and insurance requirements of 24 CFR
84.31 and 84.48, Bonding and Insurance.
E. Augusta Recognition, Ownership and Publication
JLA shall ensure recognition of the role of Augusta in providing services through this Agreement. All
activities, facilities and items utilized pursuant to this Agreement shall be prominently labeled as to
funding source. In addition, the JLA will include a reference to the support provided herein in all
publications made possible with funds made available under this Agreement and preapproved by HCD
prior to publication.
All drawings, reports, information, data, and other materials prepared by JLA pursuant to this
agreement, or future agreements as amended through the issuance of an agreed upon and signed
estimate, are to be the joint property of HCD and JLA, which have nonexclusive and unrestricted
authority to release, publish or otherwise use, in whole or in part, information relating thereto, in
relation to the Laney-Walker/Bethlehem Neighborhood Redevelopment Area project. Any reuse
without written verification or adaptation by either party for the specific purpose intended will be at
the owner’s sole risk and without liability or legal exposure to HCD or JLA. No material produced in
whole or in part under this agreement may be subject to copyright or patent in the United Sates or in
any other country without the prior written permission of HCD and JLA.
F. Amendments
Augusta or JLA may amend this Agreement at any time provided that such amendments make specific
reference to this Agreement, and are executed in writing, signed by a duly authorized representative of
each organization, and approved by the Augusta’s governing body. Such amendments shall not
invalidate this Agreement, nor relieve or release the Augusta or JLA from its obligations under this
Agreement.
Augusta may, in its discretion, amend this Agreement to conform with Federal, state or local
governmental guidelines, policies and available funding amounts, or for other reasons. If such
amendments result in a change in the funding, the scope of services, or schedule of the activities to be
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undertaken as part of this Agreement, such modifications will be incorporated only by written
amendment signed by both the Augusta and JLA.
Such changes, require compliance with Article 12 of Augusta’s Procurement Policy and Procedures
(Contract Administration and Management)
G. Completion of Architectural and Engineering Drawing
It is further agreed that JLA will complete all construction repairs to the addresses listed below with
corresponding finalization dates and will submit to Augusta within one-week notice of the completion
of each project as described below:
ARTICLE II. SCOPE OF SERVICES
1. Scope of Services
Project Description:
JLA agrees to utilize approved CDBG funds to support project related costs associated with the Laney
Walker/Bethlehem Redevelopment Project. This project is a CDBG activity aimed at benefiting low-
to-moderate income people by providing resources for livable neighborhoods, economic
empowerment, decent housing, and infrastructure improvement. This activity involves providing
architectural drawings for the façade improvement of the Armstrong Galleria Shopping Center
identified as 851 Laney Walker Blvd as part of the Laney Walker/Bethlehem Revitalization Project.
Under this Agreement, JLA will:
Planning and Design Services:
a. Provide Architecture and Engineering Consulting Services for the purpose of developing
design drawings associated with the planned Armstrong Galleria building to include new
commercial windows, new commercial doors, new metal awnings, exterior lighting,
landscaping improvements (raised garden beds for curb aesthetics for all street sides and
parking lot view of shopping center), and new illuminated signage for all occupied
business displayed on James Brown Blvd and Galleria storefronts.
b. Review the project budget for construction prepared by the HCD
c. Prepare preliminary cost estimates and cost alternatives to include documentation
establishing the basis and methodology for all estimates.
d. Meet with HCD’s approved project developer to review findings, alternatives, cost
estimates, and construction strategies to select optimum development on a routine basis.
e. Prepare (3) options of preliminary design work for presentation to the owner, and based
on owner’s comments.
f. Provide HCD with three (3) hard and electronic copies upon approved design.
g. Prepare Construction Drawings and Specifications to submit to the Owner and
Developer.
h. Review shop drawings and submittals
i. Provide as-built drawings of the completed and Owner-accepted work
j. Prepare permit drawings for local building official comment and approvals.
k. JLA shall perform the necessary due diligence to complete its design to include any
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surveys, measurements, building analysis and investigation, etc.
l. Comply with the guidance set forth by the Georgia Department of Natural Resources
listed in Appendix 4.
Upon completion of the Work, the JLA shall compile for and deliver to the Client a
reproducible set of Record Documents based upon the marked-up record drawings addenda,
change orders, and other data furnished by the Contractor or other third parties. These Record
Documents will show significant changes made during construction. Because these Record
Documents are based on unverified information provided by other parties, which the JLA is
entitled to assume will be reliable, the JLA cannot and does not warrant their accuracy.
Inasmuch as the remodeling and/or rehabilitation of the existing structure requires that certain
assumptions be made by the JLA regarding existing conditions, and because some of these
assumptions may not be verifiable without the Client’s expending substantial sums of money
or destroying otherwise adequate or serviceable portions of the structure, the Client agrees to
the fullest extent permitted by law, to indemnify and hold harmless the JLA, its Officers,
Directors, Employees, and Associates (collectively, JLA) against all damages, liabilities, or
costs including reasonable attorneys’ fees and defense costs out of or in any way connected
with the Project, excepting only those damages, liabilities, or costs attributable to the sole
negligence and willful misconduct by the JLA.
Prepare record drawings of the existing architectural, exterior façade conditions and existing
electrical conditions as they relate to the exterior façade. The as-built drawings will be used
for design and design presentations and will be given to the owner at the end of construction.
2. Use of Funds:
CDBG funds shall be used by JLA for the purposes and objectives as stated in Article I,
Scope of Services, of this Agreement. The use of funding for any other purpose(s) is not
permitted. The following summarizes the proposed uses of funds under this Agreement
based on total material and labor cost of $45,500.00.
I. Profit
An amount not to exceed amount as outlined and approved in Article I. Scope of Services,
Section B. Use of Funds and on the Work Write-Up, shall be paid to JLA for costs identified
as necessary operating time and expenses in addition to the profit accrued in the exterior
façade reconstruction of one (1) multi-unit commercial building as 851 Laney Walker
Boulevard.
A. Program Location and Specific Goals to be Achieved
JLA shall conduct project development activities and related services in its project area Laney
Walker Bethlehem that incorporates the following boundaries: Fifteenth Street, R.A. Dent,
Wrightsboro Road, Twiggs Street, MLK Boulevard and Walton Way.
B. Project Eligibility Determination
JLA shall comply with legislation supporting community development in Laney
Walker/Bethlehem as authorized under the Urban Redevelopment Authority which acts on
behalf of the Augusta Commission to provide oversight of the operation of the Laney
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Walker/Bethlehem Revitalization Project. Notwithstanding any other provisions of this
contract, JLA shall provide activities and services as described in the description of the
project, including use of funds, its goals and objectives, tasks to be performed and a detailed
schedule for completing the tasks for this project as provided in Exhibit A of this contract.
ARTICLE III. BUDGET AND METHOD OF PAYMENT
JLA will carry out and oversee the implementation of the project as set forth in this Agreement and
agrees to perform the required services under the general coordination of the Augusta Housing and
Community Development Department. In addition, and upon approval by Augusta, JLA, may engage
the services of outside professional services Consultants and Architect and/or Engineers to help carry
out the program and projects.
A. Augusta shall designate and make CDBG funds available in the following manner:
1. For invoicing, through the Neighborly Software System, JLA will include
documentation showing proof of completion of work in accordance with the amount
requested, inspected, and accepted by HCD.
2. HCD will monitor the progress of the project and JLA’s performance on a weekly bi-
weekly basis with regards to the production design plans.
3. Upon the completion of this Agreement, any unused or residual funds remaining shall
revert to Augusta and shall be due and payable on such date of the termination and
shall be paid no later than thirty (30) days thereafter.
4. This Agreement is based upon the availability of funding under the Laney
Walker/Bethlehem Revitalization Project. Should funds no longer be available, it is
agreed to by both parties that this contract shall be terminate.
B. Project Financing
HCD will provide an amount not to exceed the actual architecture/engineering design costs
related to the exterior façade reconstruction of one (1) multi-unit commercial property
identified as 851 Laney Walker Boulevard.
All funding is being provided as payment for services rendered as per this Agreement.
C. Timetable for Completion of Project Activities
JLA shall be permitted to commence with the expenditure of CDBG funds as outlined in said
Agreement upon procurement of an architectural/engineering JLA in accordance with its
policies and procedures; and approval of a detailed outline of project expenditures anticipated
for the completion of the project within 60 days of said property identified as 851 Laney
Walker Boulevard.
ARTICLE IV. TERM OF CONTRACT
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The term of this Agreement shall commence on the date when this Agreement is executed by Augusta
and JLA (whichever date is later) and shall end at the completion of all program activities, within the
time specified in Article II.C, or in accordance with
ARTICLE V. DOCUMENTATION AND PAYMENT
A. This is a pay-for-performance contract and in no event shall Augusta provide advance funding to
JLA, or any associates hereunder.
B. JLA shall not use these funds for any purpose other than the purpose set forth in this Agreement.
C. Subject to JLA’s compliance with the provisions of this Agreement, Augusta agrees to
reimburse all budgeted costs allowable under federal, state, and local guidelines.
D. All purchases of capital equipment, goods and services shall comply with the procurement
procedures of Super Circular A-110 "Uniform Administrative Requirements for Grant
Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit
Organizations" as well as the procurement policy of Augusta.
E. Requests by JLA for payment shall be accompanied by proper documentation and shall be
submitted to HCD, transmitted by a cover memo, for approval no later than thirty (30) calendar
days after the last date covered by the request. For purposes of this section, proper
documentation includes: Updated Exhibit A.
F. JLA shall maintain an adequate financial system and internal fiscal controls.
G. Unexpended Funds: Unexpended funds shall be retained by Augusta. Upon written request,
Augusta may consider the reallocation of unexpended funds to eligible projects proposed by
JLA.
H. The terms of this Agreement supersede any and all provisions of the Georgia Prompt Pay Act.
ARTICLE VI. ADMINISTRATIVE REQUIREMENTS
Conflict of Interest
JLA will comply with the provisions of the applicable HUD regulations of 24 C.F.R. Parts 84, 85, and
570.611, sections 2-2-121, 2-2-201, 7-3-4256, 7-3-4367, 7-5-2106, 7-5- 4109, Super Circular A-110
and Super Circular A-102 and Article 3 of Augusta’s Policy and Procedure (Ethics in Public
Procurement), (as applicable) regarding the avoidance of conflict of interest.
No officer or employee of the local jurisdiction or its designees or agents, no member of the governing
body, and no other public official of the locality who his/her tenure or for one year thereafter, shall
have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to
be performed. Further, the Contractor shall cause to be incorporated in all subcontracts the language
set forth in this paragraph prohibiting conflict of interest.
No member of or delegate to Congress, or Resident Commissioner, shall be admitted to any share or
part of this contract or to any benefit that may arise therefrom, but this provision shall not be
construed to extend to this contract if made with a corporation for its general benefit.
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The JLA covenants that it presently has no interest and will not acquire any interest, direct or indirect,
in the CDBG project that would conflict in any manner or degree with the performance of its services
hereunder. The JLA further covenants that, in the performing this Contract, it will employ no person
who has any such interest.
ARTICLE VII. OTHER REQUIREMENTS
A. JLA agrees that it will conduct and administer activities in conformity with Pub. L. 88-352,
"Title VI of the Civil Rights Act of 1964", and with Pub. L. 90-284 "Fair Housing Act" and
that it will affirmatively further fair housing. One suggested activity is to use the fair housing
symbol and language in JLA’s publications and/or advertisements. (24 CFR 570.601).
B. JLA agrees to comply with 24CFR Part I, which provides that no person shall be excluded
from participation in this project on the grounds of race, color, national origin, or sex; or be
subject to discrimination under any program or activity funded in whole or in part with federal
funds made available pursuant to the Act.
C. No person employed in the work covered by this contract shall be discharged or in any way
discriminated against because he or she has filed any complaint or instituted or caused to be
instituted any proceeding or has testified or is about to testify in any proceeding under or
relating to the labor standards applicable hereunder to his or her employer. (24 CFR 570.603)
D. JLA agrees that in accordance with the National Environmental Policy Act of 1969 and 24
CFR Part 58, it will cooperate with Augusta/HCD in complying with the Act and regulations,
and that no activities will be undertaken until notified by Augusta/HCD that the activity is in
compliance with the Act and regulations. Prior to beginning any project development activity,
an environmental review must be conducted by HCD pursuant to (24 CFR 570.604).
E. Consistent with the Flood Disaster Protection Act of 1973 (42 USC 4001-4128), JLA agrees
that funds shall not be expended for acquisition or construction in an area identified by the
Federal Emergency Management Agency (FEMA) as having special flood hazards
(representing the 100-year floodplain). Exceptions will be made if the community is
participating in the National Flood Insurance Program or less than a year has passed since
FEMA notification and flood insurance has been obtained in accordance with section 102(a)
of the Flood Disaster Protection Act of 1973.
F. JLA agrees to take all reasonable steps to minimize displacement of persons as a result of
assisted activities. Any such activities will be conducted in accordance with the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) and the
Housing and Community Development Act of 1974 (24 CFR 570.606).
G. JLA agrees to comply with Executive Order 11246 and 12086 and the regulations issued
pursuant thereto (41 CFR 60) which provides that no person shall be discriminated against on
the basis of race, color, religion, sex or national origin. JLA will in all solicitations or
advertisements for employees placed state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, national origin or
familial status.
H. JLA will not discriminate against any employee or applicant for employment because of race,
color, religion, sex, national origin, or familial status. JLA will take appropriate action to
ensure that applicants are employed, and that employees are treated fairly during employment,
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without regard to their race, color, religion, sex, national origin or familial status. Such action
shall include, but not be limited to the following: employment, upgrading, demotion or
transfer; recruitment or advertising; lay-off or termination, rates of pay or other forms of
compensation; and selection for training, including apprenticeship. JLA agrees to post in
conspicuous places, available to employees and applicants for employment, notices to be
provided by Augusta setting forth the provisions of this nondiscrimination clause
I. In accordance with Section 570.608 of the CDBG Regulations, JLA agrees to comply with the
Lead Based Paint Poisoning Prevention Act pursuant to prohibition against the use of lead-
based paint in residential structures and to comply with 24 CFR 570.608 and 24 CFR 35 with
regard to notification of the hazards of lead-based paint poisoning and the elimination of lead-
based paint hazards.
J. JLA agrees to comply with 24 CFR 570.609 with regards to the direct or indirect use of any
JLA during any period of debarment, suspension or placement in ineligibility status. No
contract will be executed until such time that the debarred, suspended or ineligible JLA has
been approved and reinstated by HCD.
K. In accordance with 24 CFR part 24, subpart F, JLA agrees to administer a policy to provide a
drug-free workplace that is free from illegal use, possession or distribution of drugs or alcohol
by its beneficiaries as required by the Drug Free Workplace Act of 1988.
L. Any publicity generated by JLA for the project funded pursuant to this Agreement, during the
term of this Agreement or for one year thereafter, will make reference to the contribution of
Augusta, Georgia in making the project possible. The words "Augusta Georgia Housing and
Community Development Department" will be explicitly stated in any and all pieces of
publicity; including but not limited to flyers, press releases, posters, brochures, public service
announcements, interviews, and newspaper articles.
M. JLA shall comply with all applicable laws, ordinances and codes of the federal, state, and local
governments and shall commit no trespass on any public or private property in performing any
of the work embraced by this contract. JLA agrees to obtain all necessary permits for intended
improvements or activities.
N. JLA shall not assign any interest in this contract or transfer any interest in the same without
the prior written approval of Augusta.
O. JLA shall comply with the Davis Bacon Act 1931.
P. JLA agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by Augusta setting forth the provisions of this
nondiscrimination clause. Except as prohibited by law or the March 14, 2007 Court Order in
the case Thompson Wrecking, Inc. v. Augusta, Georgia, Civil Action No. 1:07-CV-019 (S.D.
GA 2007). ANY LANGUAGE THAT VIOLATES THIS COURT ORDER IS
VOIDABLE BY THE AUGUSTA GOVERNMENT. JLA agrees to comply with any
federally mandated requirements as to minority and women owned- business enterprises.
Q. All Architect and/or Engineers and sub-Architect and/or Engineers entering into contracts with
Augusta, Georgia for the physical performance of services shall be required to execute an
Affidavit verifying its compliance with O.C.G.A § 13-10-91, stating affirmatively that the
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individual, firm, or corporation which is contracting with Augusta, Georgia has registered with
and is participating in a federal work authorization program. All Architect and/or Engineers
and sub-Architect and/or Engineers must provide their E-Verify number and must be in
compliance with the electronic verification of work authorized programs operated by the
United States Department of Homeland Security or any equivalent federal work authorization
program operated by the United States Department of Homeland Security to verify
information of newly hired employees, pursuant to the Immigration Reform and Control Act
of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines
established in O.C.G.A. § 13-10-91 and shall continue to use the federal authorization
program throughout the contract term. All Architect and/or Engineers shall further agree that,
should it employ or contract with any associates in connection with the physical performance
of services pursuant to its contract with Augusta, Georgia the JLA will secure from such sub-
Architect and/or Engineers each sub-Architect and/or Engineer’s E-Verify number as evidence
of verification of compliance with O.C.G.A §13-10-91 on the associates affidavit provided in
Rule 300-10-01-.08 or a substantially similar form. All Architect and/or Engineers shall
further agree to maintain records of such compliance and provide a copy of each such
verification to Augusta, Georgia at the time the sub-Architect and/or Engineers are retained to
perform such physical services.
R. JLA agrees that low-and-moderate income persons reside within Augusta-Richmond County
and that contract for work in connection with the project be awarded to eligible businesses
which are located in or owned in substantial part by persons residing in Augusta-Richmond
County. (24 CFR 570.697) Utilization of Architect and/or Engineers and/or sub-Architect
and/or Engineers outside of the Augusta-Richmond County area is not desirable.
S. JLA agrees to comply with the prohibitions against discrimination on the basis of age under
the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing regulations at 24
CFR part 146 and the prohibitions against otherwise qualified individuals with handicaps
under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and implementing
regulations at 24 CFR part 8. For purposes of the emergency shelter grants program, the term
dwelling units in 24 CFR Part 8 shall include sleeping accommodations.
T. JLA will not discriminate against any employee or applicant for employment on the basis of
religion and will not give preference of persons on the basis of religion. JLA will not
discriminate against any person applying for shelter on the basis of religion. JLA will provide
no religious instruction or counseling, conduct no religious worship or services, engage in no
religious proselytizing and exert no religious influence in the provision of shelter and other
eligible activities funded by this grant.
U. Indirect costs will only be paid if JLA has a indirect cost allocation plan approved by the
Department of Housing and Urban Development prior to the execution of this Contract.
V. HCD shall not approve any travel or travel related expenses to JLA with funds provided under
this contract.
W. JLA represents and warrants that it and its design team are not debarred, suspended, or placed
in ineligibility status under the provisions of Article 8 of Augusta’s Procurement Policy and
Procedures (Suspension or Debarment of Bidder or Proposer Policy) and the 24 CFR 570.609
(government debarment and suspension regulations).
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X. Salaries of personnel performing work under this Contract shall be paid unconditionally and
not less often than once a month without payroll deduction or rebate on any account except
only such payroll deductions as are mandatory by law or permitted by the applicable
regulations issued by the Secretary of Labor pursuant to the "Anti-Kickback Act" of June 13,
1934 (48 Stat. 948; 62 Stat. 740; 63 Stat. 108; Title 18 U.S.C. 874; and Title 40 U.S.C. 276c).
JLA shall comply with all applicable "Anti-Kickback" regulations and shall insert appropriate
provisions in all subcontracts covering work under this contract to insure compliance by the
subcontractors with such regulations, and shall be responsible for the submission of affidavits
required of subcontractors thereunder except as the Secretary of Labor may specifically
provide for variations of or exemptions from the requirements thereof. As well as the
requirements of Article 3, Section 1-10-28 of Augusta’s Policy and Procedures (Authority and
responsibility of procurement director).
Y. The JLA certifies, to the best of their knowledge and belief that:
No federally appropriated funds have been paid or will be paid, by or on behalf of the
contractor, to any person for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an officer or employee of Congress, or an employee of a
member of Congress in connection with the awarding of any federal contract, the making of
any federal grant, the making of any federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
federal contract, grant, loan, or cooperative agreement.
Z. If any funds other than federally appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, an officer or employee of Congress, or an employee of a member of
Congress in connection with this federal contract, grant, loan, or cooperative agreement, the
contractor shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions
The JLA shall put forth reasonable, professional efforts to comply with applicable laws, codes, and
regulations in effect as use of the date of (execution of this Agreement, submission to building
authorities, or other appropriate date). Design changes made necessary by newly enacted laws, codes,
and regulations after this date shall entitle the JLA to a reasonable adjustment in the schedule and
additional compensation in accordance with the Additional Services provisions of this Agreement.
ARTICLE X. SUSPENSION AND TERMINATION
A. In the event JLA materially fails to comply with any terms of this Agreement, including the
timely completion of activities as described in the timetable and/or contained in ARTICLE
II.C, Augusta may withhold cash payments until JLA cures any breach of the Agreement. If
JLA fails to cure the breach, Augusta may suspend or terminate the current award of funds.
JLA will not be eligible to receive any other funding.
B. Notwithstanding the above, JLA shall not be relieved of its liability to Augusta for damages
sustained as a result of any breach of this Agreement. In addition, to any other remedies it may
have at law or equity, Augusta may withhold any payments to JLA for the purposes of
offsetting the exact amount of damages once determined.
C. In the best interest of the project and to better serve the people in the target areas and fulfill the
purposes of the Laney Walker/ Bethlehem Revitalization project, either party may terminate
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this Agreement upon giving thirty (30) day notice in writing of its intent to terminate, stating
its reasons for doing so. In the event Augusta terminates this Agreement, Augusta shall pay
JLA for documented committed eligible costs incurred prior to the date of notice of
termination.
D. Notwithstanding any termination or suspension of this Agreement, JLA shall not be relieved
of any duties or obligations imposed on it under this Agreement with respect to Laney Walker
Bond Financing funds previously disbursed or income derived therefrom.
E. To the extent that it does not alter the scope of this Agreement, Augusta, GA may unilaterally
order a temporary stopping of the work or delaying of the work to be performed by JLA under
this contract.
ARTICLE XI. NOTICES
Whenever either party desires to give notice unto the other, such notice must be in writing, sent by
certified United States mail, return receipt requested, addressed to the party for whom it is intended, at
the place last specified, and the place for giving of notice shall remain such until it shall have been
changed by written notice.
Augusta will receive all notices at the address indicated below:
Office of the Administrator
ATTN: Hardie Davis, Jr., Mayor
Municipal Building
535 Telfair Street, Suite 200
Augusta, Georgia 30901
With copies to:
Augusta Housing and Community Development Department
ATTN: Hawthorne Welcher, Jr., Director
510 Fenwick Street
Augusta, Georgia 30901
and
Johnson, Laschober, and Associates, PC
1296 Broad Street
Augusta, Georgia. 30903
ARTICLE XII. INDEMNIFICATION
JLA will at all times hereafter indemnify and hold harmless Augusta, its officers, and employees,
against any and all claims, losses, liabilities, or damages, including reasonable attorney fees if awarded
by a Court with proper jurisdiction due to legal liabilities of JLA, resulting from injuries or damages
sustained by any person or persons, corporation or property, to the extent caused by the negligent
performance of JLA under this Agreement. By execution of this Agreement, JLA specifically consents
to jurisdiction and venue in the Superior Court of Richmond County, Georgia and waives any right to
contest jurisdiction or venue in said Court.
Should it become necessary to determine the meaning or otherwise interpret any work, phrase or
provision of this Agreement, or should the terms of this Agreement in any way be the subject of
Augusta Housing & Community Development Department
Contract Page 13
litigation in any court of laws or equity. It is agreed that the laws of the State of Georgia shall
exclusively control the same.
The parties hereto do agree to bind themselves, their heirs, executors, administrators, trustees,
successors and assigns, all jointly and severally under the terms of this Agreement.
ARTICLE XIII. PRIOR AND FUTURE AGREEMENTS
This Document incorporates and includes all prior negotiations, correspondence, conversations,
agreements or understandings applicable to the matters contained herein and the parties agree that
there are no commitments, agreements, or understandings concerning the subject matter of this
Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from
the terms hereof shall be predicated upon any prior representations or agreements whether oral or
written. Augusta is not obligated to provide funding of any kind to JLA beyond the term of this
Agreement.
JLA warrants that no person or selling agency has been employed or retained to solicit or secure this
Agreement upon an agreement or understanding for a commission, percentage, brokerage, or
contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies
maintained by JLA for the purpose of securing business and that JLA has not received any non-
Augusta fee related to this Agreement without the prior written consent of Augusta. For breach or
violation of this warranty, Augusta shall have the right to annul this Agreement without liability or at
its discretion to deduct from the Agreement prices of consideration the full amount of such
commission, percentage, brokerage, or contingent fee.
ARTICLE XIV. LEGAL PROVISIONS DEEMED INCLUDED
Each and every provision of any law or regulations and clause required by law or regulation to be
inserted in this Agreement shall be deemed to be inserted herein and this Agreement shall be read and
enforced as though it were included herein and if, through mistake or otherwise, any such provision is
not inserted or is not correctly inserted, then upon application of either party this Agreement shall
forthwith be amended to make such insertion.
ARTICLE XV. DISCLAIMER
Any and all language in this Agreement pertaining to HUD regulations and/or the utilizations of
CDBG funding is deemed voidable when utilizing Laney Walker Bond funds in its entirety. However,
if there are any federal funds utilized by this project, including Homebuyer Subsidy funds, this
Agreement will be enforceable in its entirety.
ARTICLE XVI. COUNTERPARTS
This Agreement is executed in two (2) counterparts – each of which shall be deemed an original and
together shall constitute one and the same Agreement with one counterpart being delivered to each
party hereto.
IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written
above:
Augusta Housing & Community Development Department
Contract Page 14
Approved as to Form By (please initial here):
______________
Augusta, Georgia Law Department
Date: ____________________
By:__________________________________
Mayor Hardie Davis, Jr., as its Mayor
Date: ____________________
By: _______________________________
Jarvis R. Sims, as its Interim Administrator
Date: ____________________
By: _________________________
Hawthorne Welcher, Jr., as its Director
Date: _____________________
By: ________________________
Lena Bonner, as its Clerk of Commission
Affix Seal Here:
By: _________________________
Darren R. Prickett, President
Johnson, Laschober, & Assoc., PC
Date:_______________________
Augusta Housing & Community Development Department
Contract Page 15
EXHIBIT A
PROJECT SCHEDULE OF COMPLETION
The JLA shall prepare and submit for Client approval “A” Schedule for the Performance of the JLA’s
services. This schedule shall include reasonable allowances for review and approval times required by
the Client, performance of services by the Client’s JLAs, and review and approval times required by
public authorities having jurisdiction over the Project. This schedule shall be equitably adjusted as the
Project progresses, allowing for changes in scope, character or size of the Project requested by the
Client, or for delays or other causes beyond the JLA’s reasonable control.
Augusta Housing & Community Development Department
Contract Page 16
APPENDIX 1
Statutes: (Available on Request)
Super Circular A-110 - Uniform Administrative Requirements for Grants and Agreement with
Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
Super Circular A- 122 - Cost Principles for Non-Profit Organizations
Super Circular A-133 - Audits of Institutions of Higher Education & other Non-Profit Institutions
40 USC 276 Davis-Bacon Act
40 USC 327 Contract Work Hours and Safety Standard Act
Lead Based Paint Poisoning Prevention Act
Augusta-Richmond County Procurement Policy
Augusta Housing & Community Development Department
Contract Page 17
APPENDIX 2
ARCHITECTUAL AND/OR ENGINEER REQUIREMENTS
1. All construction projects shall comply with Federal, State, and local codes and ordinances,
including, but not limited to, the following:
A. All work shall be in compliance with the International Building Code current edition of
National Electric Code, International Plumbing and Mechanical Code, and ADA 2010
Guidelines.
B. Georgia Energy Code International Energy Conservation Code (IECC-2015).
C. Williams-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596.
D. Part 1910 – Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of
Federal Regulations (Federal Register, Volume 37, Number 202, October 18, 1972).
I. Part 1926 - Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code
of Federal Regulations (Federal Register, Volume 37, Number 243, December 16, 1972.
J. Section 106 of the National Historic Preservation Act (16 U.S.C. 470f').
2. Rehabilitation Standards. All rehabilitation work will comply with the "Uniform Physical
Condition Standards for HUD Housing." Workmanship and material standards will comply with
the Augusta-Richmond County Housing & Community Development Department Architect
and/or Engineers Manual and Performance Standards. A copy of this manual is provided to every
JLA when included on the HCD Approved Architect and/or Engineers List. A copy is enclosed
for inclusion.
3. Inspections. All projects will be inspected and approved by an HCD Construction and
Rehabilitation Inspector or HCD’s agent prior to release of the funds for that project.
4. It is recognized that the Client has certain obligations under local, state, and federal accessibility
laws and regulations that could affect the design of the Project. It is further recognized that
federal accessibility laws and regulations are not part of, or necessarily compatible with, state or
local laws, codes, and regulations governing construction. Consequently, the JLA will be unable
to make recommendations or professional determinations that will ensure compliance with the
federal accessibility laws and regulations, and the JLA shall, accordingly, not have any liability to
the Client in connection with same. The JLA strongly advises the Client to obtain appropriate
legal and financial counsel with respect to compliance with the appropriate disability access laws.
5. The Client acknowledges that it has been advised by the JLA to retain a JLA (Accessibility JLA)
to review the project plans, specifications, and construction for compliance with the Americans
with Disability Act, the Fair Housing Act, and other federal, state, and local accessibility laws,
rules, codes, ordinances, and regulations (hereinafter referred to as “Accessibility Issues”).
6. If Client fails to retain an Accessibility JLA, the Client agrees to release, defend, indemnify, and
hold harmless the JLA, its officers, directors, employees, and associates (collectively, JLA) from
any claim, damages, liabilities, or costs arising out of or in any way connected with Accessibility
Issues.
Augusta Housing & Community Development Department
Contract Page 18
7. The JLA shall exercise usual and customer professional care in its effort to comply with
applicable laws, codes, and regulations in effect as of the date________. Design changes made
necessary by newly enacted laws, codes, and regulations after this date shall entitle the JLA to a
reasonable adjustment in the schedule and additional compensation in accordance with the
Additional Services provisions of this Agreement.
8. In the event of a conflict between laws, codes, and regulations of various environmental entities
having jurisdiction over this Project, the JLA shall notify the Client of the nature and impact of
such conflict.
APPENDIX 3
JLAACKNOWLEDGEMENT
Augusta Housing & Community Development Department
Contract Page 19
JLA acknowledges that this contract and any changes to it by amendment, modification, change order
or other similar document may have required or may require the legislative authorization of the Board
of Commissioner and approval of the Mayor. Under Georgia law, JLA is deemed to possess
knowledge concerning Augusta, Georgia’s ability to assume contractual obligations and the
consequences of Architect and/or Engineer’s provision of goods or services to Augusta, Georgia under
an unauthorized contract, amendment, modification, change order or other similar document, including
the possibility that JLA may be precluded from recovering payment for such unauthorized goods or
services. Accordingly, JLA agrees that if it provides goods or services to Augusta, Georgia under a
contract that has not received proper legislative authorization or if JLA provides goods or services to
Augusta, Georgia in excess of the any contractually authorized goods or services, as required by
Augusta, Georgia’s Charter and Code, Augusta, Georgia may withhold payment for any unauthorized
goods or services provided by JLA. JLA assumes all risk of non-payment for the provision of any
unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other
remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however
characterized including, without limitation, all remedies at law or equity. This acknowledgement shall
be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue
producing contracts.
____________________________________
Hadley E. Dullnig, Project Architect
Johnson, Laschober, and Assoc., PC
Commission Meeting Agenda
8/18/2020 2:00 PM
HCD_ Laney Walker/Bethlehem Farmer’s Market Request
Department:HCD
Department:HCD
Caption:Motion to approve HCD’s request to develop a farmers’ market,
in the Laney Walker Bethlehem (LW/B) area in partnership with
the American Heart Association and Augusta Locally Grown,
through a Memorandum of Understanding (MOU).
Background:In 2008, the Augusta Commission passed legislation supporting
community development in Laney Walker/Bethlehem. Since that
time, the Augusta Housing & Community Development
Department has developed a master plan and development
guidelines for the area, set up financial incentive programs for
developers and home buyers, selected a team of development
partners to focus on catalytic change, and created a marketing
strategy to promote the overall effort. Housing and
Community Development will: · Provide a secure location for
the farmer’s market setup · Provide learning opportunities in
collaboration with American Heart Association and Augusta
Locally Grown for patrons, residents, and local business owners
· Foster partnerships through HCD’s resources that would
benefit the local residents The American Heart Association
will: · Promote the market and feature foods offered on social
media, in the news media, etc. · Continue to foster partnerships,
create a volunteer network, and seek to secure additional funding
which will ensure sustainability of the market’s growth.
Augusta Locally Grown will: · Establish and organize the
farmer’s market vendors · Maintain oversight and manage
vendors’ market insurance documents · Offer double
SNAP/EBT benefits to customers Provide staff support and
management service to operate market
Analysis:The approval of the MOU will allow for development of the
farmers’ markets in the LW/B area.
Financial Impact:HCD will not allocate funds toward this project.
Cover Memo
Alternatives:Do not approve HCD’s Request.
Recommendation:Motion to approve HCD’s request to develop a farmers’ market,
in the Laney Walker Bethlehem (LW/B) area in partnership with
the American Heart Association and Augusta Locally Grown,
through a Memorandum of Understanding (MOU).
Funds are
Available in the
Following
Accounts:
HCD will not allocate funds toward this project.
REVIEWED AND APPROVED BY:
Cover Memo
MEMORANDUM OF UNDERSTANDING
BETWEEN
AUGUSTA GEORGIA
AND
AMERICAN HEART ASSOCIATION & AUGUSTA LOCALLY GROWN
Whereas, Augusta Housing and Community Development (HCD) is a Department of the
City of Augusta with a primary focus on creating positive change by promoting self-
sufficiency through partnership in economic development, quality housing, and
neighborhood reinvestment.
AND American Heart Association (AHA) is an active, innovative organization committed to
research and dedication to promote healthy lifestyles and longevity throughout the country
and locally within the CSRA.
AND Augusta Locally Grown (ALG) is a local organization that promotes small farms and
gardener by making their all-natural, locally grown, sustainably-grown fresh foods available
for sale in the Augusta-area community.
AND working together Augusta Housing and Community Development, the American Heart
Association, and Augusta Locally Grown will provide fresh locally grown produce through a
farmer’s market located in Laney Walker Bethlehem, a designated food desert.
NOW, THEREFORE, BE IT RESOLVED that Augusta Housing and Community
Development, the American Heart Association, and Augusta Locally Grown enter into this
Memorandum of Understanding to provide an alternative access to fresh produce in Laney
Walker Bethlehem.
I. Augusta Housing and Community Development Responsibilities:
1. Provide a secure location for farmer’s market setup.
2. Provide learning opportunities in conjunction with The American Heart Association and
Augusta Locally Grown for patrons, residents, and local business owners.
3. Foster partnerships through Augusta Housing and Community Development’s resources
that would benefit the local residents.
II. The American Heart Association Responsibilities:
1. Promote the market and feature foods offered on social media, in the news media, etc.
2. Continue to foster partnerships, create a volunteer network, and seek to secure additional
funding which will ensure sustainability of the market’s growth.
III. Augusta Locally Grown Responsibilities:
1. Establish and organize the farmer’s market vendors
2. Maintain oversight and manage vendors’ market insurance documents
3. Offer double SNAP/EBT benefits to customers
4. Provide staff support and management service to operate market
IV. Assurances:
1. This Memorandum of Understanding is contingent on continued funding. Either party
may cancel this agreement with 30 days written notice or if funding becomes
unavailable. This MOU shall be considered to renew annually upon the 1-Year
anniversary of the dates affixed below, unless otherwise amended by either party to
the terms of the MOU.
2. By mutual written consent, the parties to this Agreement may amend or modify this
Agreement; however, should such an amendment or modification change the scope of
responsibilities compared to those listed above, such change must receive prior mutual
approval by both the City of Augusta and The American Heart Association and
Augusta Locally Grown. All approved amendments must be expressly written and
signed by both the City of Augusta and The American Heart Association and Augusta
Locally Grown
3. The American Heart Association and Augusta Locally Grown agrees to comply with
all federal and state customer program participation requirements; eligible customers
will be served without regard to race, familial status color, religion, sex, national
origin, marital status or disability.
IN WITNESS WHEREOF, the parties hereto have caused this Memorandum of
Understanding to be executed on the day and year below.
ATTEST: American Heart Association ATTEST: Augusta Locally Grown
ATTEST: Augusta GA
By: ____________________________ By: _________________________
Kayla Kranenburg Rebecca Van Loenen
As Executive Director AHA As Executive Director, ALG
DATE: _______________________ DATE: _______________________
By: _____________________________
Hardie Davis, Jr.
As Mayor, Augusta, GA
DATE: _______________________
Commission Meeting Agenda
8/18/2020 2:00 PM
HCD_ MOU_ Micro-Enterprise Technical Assistance Program Request
Department:HCD
Department:HCD
Caption:Motion to approve request to enter into a Memorandum of
Understanding between Augusta Housing and Community
Development Department (HCD) and a) the Greater Augusta
Black Chamber of Commerce, b) Antioch Ministries, Inc. c)
University of Georgia Small Business Development Center and
d) the Metro Augusta Chamber of Commerce, in support of
HCD’s Micro-Enterprise Technical Assistance Program.
Background:Housing and Community Development (HCD) has established,
as part of its Economic Development Program, a Micro-
Enterprise Technical Assistance (M.E.T.A.) for Small Business
Program. The program is designed to stimulate economic
growth and create or expand locally owned and operated
businesses that will improve the economic conditions of
residents in the local community. This program is funded
through entitlement allocation dollars from the United States
Department of Housing and Urban Development (HUD) under
the Community Development Block Grant (CDBG). HCD’s
Program is designed to operate in compliance with the
regulations as described at 24 CFR 570.201(o). Eligible
participants, referred to in the program rules as a
microenterprise, constitute a commercial enterprise (i.e.
business), that has five or fewer employees, one of whom owns
the enterprise. For the purposes of this program, eligible
businesses must be located in Augusta-Richmond County and
employ low-to-moderate income-eligible employees within their
business. This program will provide technical assistance and
training services to better utilize them to benefit existing and
startup local businesses. HCD’s Partners in this program, the
Augusta Metro Chamber of Commerce (AMCC), the Greater
Augusta Black Chamber of Commerce (GABCC), Antioch
Ministries, Inc. (AMI) and University of Georgia Small Business
Development Center will provide a combination of services and
support to complement the implementation of this program. All
Cover Memo
Partners will keep HCD apprised of services and programs
offered. In addition, all Partners will provide committee and
involvement opportunities and provide speaking platforms for
HCD to educate and create awareness of programs and services
to the community. All Partners will also support and market
HCD programs and services among their respective
memberships and will continue to collaborate with the City of
Augusta under all partnerships established under the Micro
Enterprise Technical Assistance Program umbrella, with no
impact of this agreement upon other operations with HCD or
other City of Augusta Departments or representatives.
Analysis:The approval of HCD’s MOU in partnership will provide no-
cost training space and services for the program to increase
capacity and opportunity for economic growth through the
creation or expansion of locally owned and operated businesses.
This program will be useful for small, start-up businesses as
HCD’s Economic Development Tools (i.e. loans or grants) have
terms that are flexible and can be tailored to the needs of the
business. Local firms’ participation in the technical assistance
and training phase of the program can identify, assess and
address these needs.
Financial Impact:HCD’s MOU will provide services and training space to HCD at
no cost. HCD’s Agreement with Metro Augusta Chamber of
Commerce will provide low-cost access to support services for
local businesses through HCD’s Micro-Enterprise Technical
Assistance Program.
Alternatives:Do not approve Motion to Approve Request to enter into a
Memorandum of Understanding.
Recommendation:Motion to approve request to enter into a Memorandum of
Understanding between Augusta Housing and Community
Development Department (HCD) and a) the Greater Augusta
Black Chamber of Commerce, b) Antioch Ministries, Inc. c)
University of Georgia Small Business Development Center and
d) the Metro Augusta Chamber of Commerce, in support of
HCD’s Micro-Enterprise Technical Assistance
Funds are
Available in the
Following
Accounts:
Community Development Block Grant (CDBG) Funds (MOU
carries no associated costs for the City of Augusta).
REVIEWED AND APPROVED BY:Cover Memo
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
911 Radio Application Program Interface
Department:911 Emergency Services
Department:911 Emergency Services
Caption:Motion to approve the purchase of the Application Program
Interface (API) system integration with the 911 Logging
Recorder for the new P25 radio system from Motorola Solutions,
Inc. in the amount of $104,500.00.
Background:At the May 21, 2019, Augusta-Richmond County Commission
Meeting, approval was received for the purchase of the 911
Logging Recorder project. In the Agenda Submittal Form
(Financial Impact section), it mentions the need to request the
Application Program Interface (API) purchase in FY2020, at a
date closer to the full implementation of the new radio system.
The API system is required to ensure the additional radio
channels are properly recorded, as well as the metadata (Radio
ID, Channel Name, Group ID, etc.) for all radio transmissions on
the new P25 radio system.
Analysis:Currently, due to technology constraints, there are limitations to
the number of radio channels that can be recorded. The solution
to ensuring additional radio channels are properly recorded is the
API system. In the research to procure the API, it was
discovered that Motorola Solutions, Inc. is the only vendor able
to provide the API system on the NICE recording platform, thus
a sole source request was initiated for this purchase.
Financial Impact:The original $87,000 estimate from 2019 of the API pricing has
been updated to include integration services and warranty cost,
for a total price of $104,500.00.
Alternatives:N/A
Recommendation:Approve the department sole source request to purchase the
Application Program Interface from Motorola Solutions, Inc.
Cover Memo
Funds are
Available in the
Following
Accounts:
This purchase would utilize available 911 fund balance and is an
allowable expense of 911 fund balance fees as a capital
improvement purchase.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
a--..--
P+int Form--A
Sole Source Justification (Reference Article 6, Procurement Source Selection Methods and
Contract Awards, S 1-10-56 SOLE SOURCE PROCUREMENT
Vendor: Motorola Solutions, lnc, E-Veriff Number:
Cornmodity: ApplicationProgramlnterface
Estimated annual expenditure for the above commodity or service:
Approval Authority:
Administrator Approvali (required - not required)
104.500.00
Initial all entries below that apply to the proposed purchase. Attach a memorandum containing completejustification and support documentation as directed in initialed entry. (More than one entry will apply to most
sole source products/services requested).
1.SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER OR PROVIDER,
THERE ARE NO REGIONAL DISTRIBUTORS. (Attach the manufacturer's written
certit'ication that no regional distributors exist. Item no. 4 also must be completed.)
SOLE SOURCE REQUEST IS FOR ONLY THE AUGUSTA GEORGIA AREA
DISTRIBUTOR OF THE ORIGINAL MANUFACTURER OR PROVIDER. (Attach the
manufacturer'5 - ns1 the distributsl's - wriften certification that identifies all regional
distributors. Item no. 4 also must be completed.)
THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OF
ANOTHER MANUFACTURER. (Explain in separare memorandum.)
THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE SPECIALIZED
NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach
memorandum with details of specialized function or application.)
THE PARTS/EQUIPMENT ARE REQUIRED FROM THIS SOURCE TO PERMIT
STANDARDIZATION. (Attach memorandum describing basis for standardization request.)
b*s 2.
DRD
DRD
DRD 5.
6. NONE OF THE ABOVE APPLY. A DETAILED EXPLANATIoN AND JUSTIFICATION
FOR THIS SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM.
The undersigned requests that competitive procurement be waived and that the vendor identified as the supplier
of the service or material described in this sole source justification be authorized as a sole source for the service
or material.
Name:DanielR. Dunla Department:911 Date: 7/29/2020
Department Head Signatu
1J.
4.
Date:
Date:
Date:
COMMENTS:
Rev.09/'10/'12
ffury i * s \-o,na u 5 blt lPf,'*"-t
NICE ■ 221 River Street, 10h Floor, Hoboken, NJ 07030 ■ Tel: +1 551-256-5000 ■ Fax: +1 551-256-5252 ■ www.nice.com
June 6, 2020
Re: Resale of NICE products and services by Motorola and its authorized manufacturer resellers
To Whom it May Concern:
This letter provides notice that Motorola Solutions, Inc. and its authorized manufacturer resellers (MR’s) are
authorized to sell NICE products and services. Motorola primarily sells NICE products belonging to the NICE Public
Safety Division, which includes the MCC7500 IP Radio Logger, Inform and both the NRX and NIR telephone loggers.
However, Motorola Solutions, Inc. and its MR’s are not limited to these products.
Further, Motorola has an exclusive contract pertaining to the MCC7500 IP Radio Logger. Only Motorola Solutions Inc
and its authorized MR’s may sell this product.
If you have any questions, please contact David Gutteridge, Partner Manager, 416-729-2626
Thanks,
John Rennie
General Manager, Public Safety
DocuSign Envelope ID: 58B38EBD-6A9B-4040-9979-241BB5C017A0
Commission Meeting Agenda
8/18/2020 2:00 PM
Gold Gross Ambulances
Department:
Department:
Caption:Receive an update regarding the Gold Cross ambulance
services. (Requested by Commissioner Dennis Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Marshal's Dept. Code Enforcement Division
Department:
Department:
Caption:Discuss duties and responsibilities as it relates to the ARC Code
Enforcement illegal dumping/litter Division placed under the
Marshal's Department. (Requested by Commissioner Marion
Williams)
Background:February 1997 the Augusta Commission established a Code
Enforcement Division and placed it under the Marshal's
Department to enforce Richmond County litter/illegal dumping
ordinance.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Approve Funding for the August 11, 2020 Nonpartisan Runoff
Department:Board of Elections
Department:Board of Elections
Caption:Approve funding for the August 11, 2020 Nonpartisan Runoff.
Background:The runoff on August 11, 2020 will be in Augusta Commission
Districts 1, 3, and 9. On Election Day, 29 of 42 polling sites will
be open. Advance Voting is being conducted for three weeks
and the 3 satellite sites will open on the third week.
Analysis:This runoff is necessary as no candidate received a majority of
the votes cast during the original election on June 9, 2020
Financial Impact:$112,700
Alternatives:None
Recommendation:Approve the item
Funds are
Available in the
Following
Accounts:
Funding is earmarked in contingency for this runoff
REVIEWED AND APPROVED BY:
Cover Memo
August 11, 2020 Special Election
Budget Estimate
ITEM TOTAL COST
Poll Worker Salary
101-01-4111-51.12210
46,000
Cell Phones
101-01-4111-52.32112
725
Testing of Equipment
101-01-4111-52.39112
4500
Custodial Pay
101-01-4111-52.39112
725
Advance Voting
101-01-4111-52.39112
35,000
Temporary Workers
101-01-4111-52.39112
2,000
Absentee Ballot Opening Teams
101-01-4111-52.39112
3,000
Security
101-01-4111-52.39112
0
Election Night Workers, Election Day Technicians, and
Delivery Crews
101-01-4111-52.39112
6,000
Building Rental
101-01-4111-52.24111
2,600
Truck Rental
101-01-4111-52.24219
1,500
Mileage
101-01-4110-52.35110
0
Miscellaneous Supplies
101-01-4111-53.11110
3,000
Printing – Absentee Ballots
101-01-4111-52.34110
5,000
Food
101-01-4111-53.13110
150
Board Pay
101-01-4110-52.11114
1,000
Postage – Absentee/Poll Worker
101-01-4110-52.32120
1500
TOTAL ESTIMATED COST 112,700
Commission Meeting Agenda
8/18/2020 2:00 PM
Funding 2020 Census Count
Department:
Department:
Caption:Motion to approve $50,000 funding request to assist Greater
Augusta’s Interfaith Coalition's Total Census Count Initiative.
To support census responses from hard to count citizens and
the support for 15 sites of activities for respondents of the local
Census Count. (Requested by Commissioner Bill Fennoy)
Background:On June 2, 2020 Rev. Rev. Christopher G. Johnson, Greater
Augusta’s Interfaith Coalition appeared before the commission
requesting funding assistance for its – Total Census Count
Initiative. No action was taken by the Commission.
The U.S. Census Bureau announced on August 3rd they would
cease collections on September 30 instead of October 31, as
previously advertised. Thereby shortening the 2020 Census Self-
Response Phase to end by September 30. The COVID-19
pandemic delayed the start of census taker visits from mid-May
to mid-August. Census results shape the future of communities,
as census data informs how billions of dollars in federal funds
are distributed for health clinics, school lunch programs, disaster
recovery initiatives, and other critical programs and services for
the next 10 years.
Analysis:According to GMA/ACCG this will impact many census
outreach plans, campaigns, or promotions local complete count
committee or cities/counties may have planned. Georgia is still
lagging behind the national average in collections and only 89
counties have crossed over the 50% response rate mark.
U.S.Census Bureau shows Georgia rank 58.9% and Richmond
County 56.3%
Financial Impact:
Alternatives:
Cover Memo
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Motion to Approve Resolution Adopting 2020 Mill Rates for All Taxing Districts
Department:Finance
Department:Finance
Caption:Motion to Approve Resolution Adopting 2020 Mill Rates for All
Taxing Districts.
Background:On August 4, 2020 the calculated rollback millage rates were
approved as the proposed tax rates. The required 5 year history
and current digest advertisement appeared in the newspaper on
August 7 listing August 18 as the Scheduled date of adoption.
Analysis:The resolution and schedule of mill rates is attached.
Financial Impact:This action is necessary prior to issuance of property tax bills by
the Tax Commissioner.
Alternatives:
Recommendation:Approve the resolution and the attached Schedule of mill rates
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission Cover Memo
Cover Memo
RESOLUTION
RESOLUTION ADOPTED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION
ESTABLISHING THE TAX MILLAGE RATES FOR CALENDAR YEAR 2020
RESOLVED BY THE AUGUSTA-RICHMOND COMMISSION, that the rates as set forth on
Schedule “A” hereto, for the calendar year 2020, are hereby levied against the taxable property of
said County within the County for its County-Wide General Fund Maintenance and Operations, the
Urban Services District, the Capital Outlay Fund, the Fire Protection Fund, and the Blythe Fire
District Maintenance and Operations Fund, respectively.
BE IT FURTHER RESOLVED THAT Steven Kendrick, Tax Commissioner, or his successor in
office, is hereby directed to collect said tax on the taxable property within said districts, except
exempted real property as provided by law, and except exempted personal property as provided
by law, for the calendar year 2020.
Hardie Davis, Jr., Mayor
Adopted this 18th day of August, 2020 AUGUSTA-RICHMOND COUNTY
___________________________
As its Mayor
Attest:
________________________
Clerk of Commission
Schedule A
MILLAGE RATE BY FUND Calculated
Approved Rollback Difference
Rate Rate 2019 to
2019 2020 2020
COUNTY-WIDE GENERAL 16.332 15.519 -0.813
SALES TAX CREDIT 6.654 6.474 -0.180
COUNTY GENERAL FUND-NET M&O 9.678 9.045 -0.633
URBAN SERVICES GENERAL 11.185 10.862 -0.323
SALES TAX CREDIT - URBAN 6.023 6.017 -0.006
URBAN SERVICES DIST.-NET M&O 5.162 4.845 -0.317
CAPITAL OUTLAY FUND 0.772 0.722 -0.050
FIRE PROTECTION 2.112 1.967 -0.145
BLYTHE-FIRE DISTRICT M&O 3.300 3.299 -0.001
COUNTY BONDS 0.000 0.000 0.000
URBAN SERVICES BONDS 0.000 0.000 0.000
URBAN SERVICE BID DISTRICT 5 0.000 0.000 0.000
URBAN SERVICE BID DISTRICT 6 0.000 0.000 0.000
Augusta -Richmond County, Georgia
Schedule of Calculated Rollback 2020 Millage Rates
August 02, 2020
Commission Meeting Agenda
8/18/2020 2:00 PM
Resolution CARES Act Funding
Department:Administration
Department:Administration
Caption:A RESOLUTION OF THE CITY OF AUGUSTA, GEORGIA
(CITY) TO RATIFY THE EXECUTION OF THE
CORONAVIRUS RELIEF FUND (CRF) TERMS AND
CONDITIONS AGREEMENT; TO AUTHORIZE THE
ACCEPTANCE OF GRANT PAYMENTS, INCLUDING ALL
UNDERSTANDINGS AND ASSURANCES CONTAINED
WITHIN SUCH AGREEMENT; TO DIRECT AND
AUTHORIZE THE PERSON IDENTIFIED AS THE
OFFICIAL REPRESENTATIVE OF THE CITY, OR THE
DESIGNEE OF THE CITY TO ACT IN CONNECTION WITH
THE GRANT APPLICATION; AND TO PROVIDE SUCH
ADDITIONAL INFORMATION AS MAY BE REQUIRED.
Background:On July 24, 2020 the City of Augusta was notified by the
Georgia Municipal Association that it would be receiving an
email from GrantCare regarding the Terms and Conditions to
receive Cares Act funding from the State of Georgia. The Mayor
executed the; Grant Agreement and Augusta has received Round
1 for 30% of the total based on population.
Analysis:Ratify the Georgia Cares Terms and Agreement which states "as
required by law, a resolution, motion or similar action has been
or will duly adopted or passed as an official act of the Grantee's
governing body, authorizing the execution of the Grant
Agreement and the acceptance of payments...
Financial Impact:See attachment agreement.
Alternatives:Disapprove
Recommendation:Approve Resolution Cover Memo
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
RESOLUTION
A RESOLUTION OF THE CITY OF AUGUSTA, GEORGIA (CITY) TO AUTHORIZE
THE EXECUTION OF THE CORONAVIRUS RELIEF FUND (CRF) TERMS AND
CONDITIONS AGREEMENT; TO AUTHORIZE THE ACCEPTANCE OF GRANT
PAYMENTS, INCLUDING ALL UNDERSTANDINGS AND ASSURANCES
CONTAINED WITHIN SUCH AGREEMENT; TO DIRECT AND AUTHORIZE THE
PERSON IDENTIFIED AS THE OFFICIAL REPRESENTATIVE OF THE CITY, OR
THE DESIGNEE OF THE CITY TO ACT IN CONNECTION WITH THE GRANT
APPLICATION; AND TO PROVIDE SUCH ADDITIONAL INFORMATION AS MAY
BE REQUIRED.
WHEREAS, in an effort to mitigate the effects of COVID-19, the United States government has
made available grant funding through the Coronavirus Relief Fund (CRF) to the State of
Georgia, which was established within Section 601 of the Social Security Act, as added by
Section 5001 of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act);
WHEREAS, Governor Brian P. Kemp has authorized the sharing of CRF allocations and
disbursements in a phased, measure approach with local governments across the State of
Georgia;
WHEREAS, Governor Kemp has acknowledged the critical need that such CRF funding be
released to local governments experiencing immediate need as quickly as possible and has
directed the Governor’s Office of Planning and Budget (OPB) to coordinate with local
governments to achieve allocation and disbursement of such CRF funding;
WHEREAS, OPB has created and will administer a grant management system, Georgia
CARES, which local governments, including the City shall utilize in order to received
allocations and disbursements of CRF funding; and
WHEREAS, the OPB and the State of Georgia, require formal, official action of the City
governing authority to that the CRF funding may be disbursed to the City.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMISSION OF
AUGUSTA, GEORGIA:
Section 1. Execution of Coronavirus Relief Fund (CRF) Terms and Conditions. The Mayor and
Commission hereby authorize the execution, delivery, and performance of the Coronavirus
Relief Fund (CRF) Terms and Conditions (Agreement) in substantially the form attached hereto
as a composite Exhibit A and the acceptance of payments, including all understandings and
assurances contained herein.
Section 2. Other Actions Authorized. The City hereby directs and authorizes the Mayor of the
City of Augusta, Georgia or the designee of the Mayor to act in connection with the Grant
application and to provide such additional information as may be required by OPB, federal, or
state government.
Section 3. City Attorney. The City, by and through its governing authority, hereby acknowledges
that is has had its legal counsel review the Agreement and that the members of the governing
authority itself have reviewed the Agreement and further acknowledge that any rule of
construction to the effect that any ambiguities are to be resolved against the drafting party shall
not be employed in the interpretation of the Agreement.
Section 4. Repealer. All motions, orders, ordinances, bylaws, resolutions, and parts thereof
inconsistent herewith are hereby repealed to the extent only of such inconsistency. This repealer
shall not be construed as reviving any motion, order, ordinance, bylaw, resolution, or part
thereof.
Section 5. Effective Date; Severability. This resolution shall become effective immediately, and
should the Agreement have been executed by the Mayor or designee before the effective date of
this resolution, then this resolution shall stand as an official act of the governing authority of the
City approving of such execution of the Agreement. If any section, paragraph, clause, or
provision hereof be held invalid or unenforceable, the invalidity or unenforceability thereof shall
not affect the remaining provisions hereof.
PASSED, ADOPTED, SIGNED, APPROVED, and EFFECTIVE this
_____ day of August, 2020.
__________________________________
Hardie Davis, Jr., Mayor
ATTEST:
__________________________________
Lena Bonner, Clerk of Commission
STATE OF GEORGIA
OFFICE OF THE GOVERNOR
ATLANTA 30334-0090
Brian P. Kemp GOVERNOR
June 29, 2020
Dear City and County Leaders:
These are indeed unprecedented times. Thank you for your continued hard work in protecting the health
and safety of the citizens of this state. Responding to and mitigating the COVID-19 pandemic have required
close collaboration between all levels of government, our healthcare system, and the many private companies that have dedicated time and resources to defeating the virus. As we continue our fight, we must
also look towards recovery.
As you know, Congress passed the Coronavirus Aid, Relief, and Economic Security Act (“CARES” Act) on
March 27, 2020 to provide vital resources to governments, businesses, and individuals in combating
COVID-19. President Trump signed the Act into law, and his administration continues to provide guidance
on the many federal funding streams included in the legislation.
Title V of the CARES Act created the Coronavirus Relief Fund (“CRF”) to provide financial resources to
state and local governments. The U.S. Treasury (Treasury) provided Georgia approximately $4.1 billion
for coronavirus-related expenses based on the funding formula provided in the CARES Act. Treasury
provided that up to 45% of Georgia’s funding could be transferred to local governments if the transfer
qualifies as a necessary expenditure incurred due to the public health emergency.
The Governor’s Office, in conjunction with several partners such as the Governor’s Office of Planning and
Budget and the State Accounting Office, will manage the disbursement process for the CRF. The plan for
CRF allocations and disbursements is a phased, measured approach. It is critical that funding be released
to cities and counties experiencing an immediate need as quickly as possible. It is also important that
funding be disbursed equitably, but with the knowledge that some of our hardest-hit communities will
need more assistance than others. I encourage cities and counties to work together to address expenses or
challenges that cross jurisdictional lines.
The local government maximum share of funding is approximately $1.8 billion. Five local governments
with populations over 500,000 received direct allocations, leaving approximately $1.23 billion remaining
for additional allocations.
The first phase of funding will allocate 30% of the $1.23 billion to local governments that did not receive a
direct allocation and are not located in a county that received a direct allocation established on a per capita
basis using U.S. Census Bureau’s vintage 2019 sub-county population (“Phase One”). These cities and
counties will have access to and be able to request 30% of Phase One funding immediately once the
application portal is available. The remaining 70% will be available on a reimbursement basis. Phase One
funding should be used by September 1, 2020, or it may be recalled and reallocated for other uses. Please
note that funding can only be used for eligible expenses.
Cities in one of the four counties that received direct funding from Treasury – Cobb, Dekalb, Fulton, and
Gwinnett- will be required to go to their county for funding. Treasury made their calculations based on
population, and the populations of those cities were accounted for in the Treasury disbursement.
Accordingly, these counties are encouraged to allocate funds to the cities within their county borders on
the same per capita basis.
As Phase One funding is exhausted, additional program and disbursement criteria for the remainder of the
$1.23 billion will be developed and evaluated to ensure that there is flexibility to respond to the ongoing
impact of the COVID-19 pandemic.
Phase One will require local governments to apply for the Phase One allocated funds (30% of $1.23
billion). 30% of this allocation will be available for immediate advancement once the application and
certifications are processed. Once the advance is received, local governments must begin providing
documentation to support qualified expenditures.
The Treasury has provided strict guidelines for funding. States can transfer funds to local governments
“provided that the transfer qualifies as a necessary expenditure incurred due to the public health
emergency and meets the other criteria of section 601(d) of the Social Security Act,” but “such funds would
be subject to recoupment by the Treasury Department if they have not been used in a manner consistent
with section 601(d) of the Social Security Act.”
Additionally, the Treasury has instructed that “funds may not be used to fill shortfalls in government
revenue to cover expenditures that would not otherwise qualify as an eligible expenditure.” All costs must
be incurred before December 30, 2020 to qualify for funding. Additional details on eligible expenses and
the timeline for submitting documentation will be provided.
How to Apply:
The state, working with our partners, will launch a portal for local governments which did not receive a
direct allocation to apply. The designee in each local government will receive an email invitation allowing
them to establish logon credentials and to apply. This portal will also be used to submit expenses in support
of Phase One funding. This portal information, as well as additional information related to the process,
program guidelines, and frequently asked questions, will be shared as soon as it becomes available. The
Phase 1 allocations by city and county are attached.
Thank you for your tireless work for the residents in your communities. Georgia is committed to working
together to address this recovery phase. We are committed to working through this process with you and
our partners. We remain in this fight together.
Sincerely,
Governor Brian P. Kemp
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Appling County
Appling County unincorporated 13,235 $692,822 $207,846
Baxley city 4,659 $243,888 $73,166
Graham city 290 $15,181 $4,554
Surrency town 202 $10,574 $3,172
Atkinson County
Atkinson County Unincorporated 4,769 $249,646 $74,894
Pearson city 2,042 $106,894 $32,068
Willacoochee city 1,354 $70,879 $21,264
Bacon County
Alma city 3,380 $176,935 $53,081
Bacon County unincorporated 7,784 $407,474 $122,242
Baker County
Baker County unincorporated 2,463 $128,932 $38,680
Newton city 575 $30,100 $9,030
Baldwin County
Baldwin County unincorporated 26,186 $1,370,777 $411,233
Milledgeville city 18,704 $979,111 $293,733
Banks County
Alto town (pt.)514 $26,907 $8,072
Baldwin city (pt.)751 $39,313 $11,794
Banks County unincorporated 15,516 $812,227 $243,668
Gillsville city (pt.)28 $1,466 $440
Homer town 1,220 $63,864 $19,159
Lula city (pt.)158 $8,271 $2,481
Maysville town (pt.)1,047 $54,808 $16,442
Barrow County
Auburn city (pt.)7,430 $388,943 $116,683
Barrow County unincorporated 52,203 $2,732,706 $819,812
Bethlehem town 725 $37,952 $11,386
Braselton town (pt.)1,871 $97,943 $29,383
Carl town 235 $12,302 $3,691
Statham city 2,839 $148,615 $44,585
Winder city 17,937 $938,960 $281,688
Bartow County
Adairsville city 4,963 $259,802 $77,940
Bartow County unincorporated 73,452 $3,845,042 $1,153,513
Cartersville city 21,760 $1,139,086 $341,726
Emerson city 1,596 $83,547 $25,064
Euharlee city 4,367 $228,602 $68,581
Kingston city 679 $35,544 $10,663
Taylorsville town (pt.)196 $10,260 $3,078
White city 725 $37,952 $11,386
Ben Hill County
Ben Hill County unincorporated 8,038 $420,771 $126,231
Fitzgerald city (pt.)8,662 $453,436 $136,031
Berrien County
Alapaha town 675 $35,335 $10,600
Berrien County unincorporated 11,434 $598,543 $179,563
1
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Enigma town 1,350 $70,669 $21,201
Nashville city 4,851 $253,939 $76,182
Ray City city (pt.)1,087 $56,902 $17,071
Bleckley County
Allentown city (pt.)2 $105 $31
Bleckley County unincorporated 7,878 $412,395 $123,719
Cochran city 4,993 $261,372 $78,412
Brantley County
Brantley County unincorporated 17,432 $912,525 $273,757
Hoboken city 536 $28,058 $8,417
Nahunta city 1,141 $59,729 $17,919
Brooks County
Barwick city (pt.)137 $7,172 $2,151
Brooks County unincorporated 10,884 $569,752 $170,926
Morven city 549 $28,739 $8,622
Pavo city (pt.)235 $12,302 $3,691
Quitman city 3,652 $191,174 $57,352
Bryan County
Bryan County unincorporated 23,162 $1,212,477 $363,743
Pembroke city 2,626 $137,465 $41,239
Richmond Hill city 13,839 $724,440 $217,332
Bulloch County
Brooklet city 1,815 $95,011 $28,503
Bulloch County unincorporated 43,958 $2,301,100 $690,330
Portal town 692 $36,225 $10,867
Register town 189 $9,894 $2,968
Statesboro city 32,954 $1,725,066 $517,520
Burke County
Blythe city (pt.)25 $1,309 $393
Burke County unincorporated 15,194 $795,371 $238,611
Girard town 148 $7,747 $2,324
Keysville city 332 $17,379 $5,214
Midville city 254 $13,296 $3,989
Sardis city 960 $50,254 $15,076
Vidette city 107 $5,601 $1,680
Waynesboro city 5,363 $280,741 $84,222
Butts County
Butts County unincorporated 18,661 $976,860 $293,058
Flovilla city 660 $34,549 $10,365
Jackson city 5,239 $274,250 $82,275
Jenkinsburg city 376 $19,683 $5,905
Calhoun County
Arlington city (pt.)953 $49,887 $14,966
Calhoun County unincorporated 1,446 $75,695 $22,708
Edison city 1,396 $73,077 $21,923
Leary city 559 $29,262 $8,779
Morgan city 1,835 $96,058 $28,817
Camden County
2
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Camden County unincorporated 16,798 $879,336 $263,801
Kingsland city 17,949 $939,589 $281,877
St. Marys city 18,567 $971,939 $291,582
Woodbine city 1,352 $70,774 $21,232
Candler County
Candler County unincorporated 6,598 $345,390 $103,617
Metter city 3,942 $206,355 $61,906
Pulaski town 263 $13,767 $4,130
Carroll County
Bowdon city 2,100 $109,930 $32,979
Bremen city (pt.)49 $2,565 $770
Carroll County unincorporated 73,616 $3,853,627 $1,156,088
Carrollton city 27,259 $1,426,946 $428,084
Mount Zion city 1,813 $94,906 $28,472
Roopville town 229 $11,988 $3,596
Temple city (pt.)4,779 $250,170 $75,051
Villa Rica city (pt.)9,536 $499,188 $149,756
Whitesburg city 611 $31,984 $9,595
Catoosa County
Catoosa County unincorporated 54,210 $2,837,768 $851,330
Fort Oglethorpe city (pt.)9,740 $509,866 $152,960
Ringgold city 3,630 $190,022 $57,007
Charlton County
Charlton County unincorporated 7,414 $388,106 $116,432
Folkston city 5,037 $263,675 $79,103
Homeland city 941 $49,259 $14,778
Chatham County
Bloomingdale city 2,686 $140,606 $42,182
Chatham County unincorporated 92,422 $4,838,078 $1,451,423
Garden City city 8,713 $456,105 $136,832
Pooler city 25,694 $1,345,021 $403,506
Port Wentworth city 9,641 $504,684 $151,405
Savannah city 144,464 $7,562,356 $2,268,707
Thunderbolt town 2,623 $137,308 $41,192
Tybee Island city 3,063 $160,341 $48,102
Vernonburg town 124 $6,491 $1,947
Chattooga County
Chattooga County unincorporated 17,683 $925,664 $277,699
Lyerly town 514 $26,907 $8,072
Menlo city 456 $23,871 $7,161
Summerville city 4,243 $222,111 $66,633
Trion town 1,893 $99,094 $29,728
Cherokee County
Ball Ground city 2,195 $114,903 $34,471
Canton city 30,528 $1,598,070 $479,421
Cherokee County unincorporated 175,970 $9,211,622 $2,763,487
Holly Springs city 15,442 $808,353 $242,506
Mountain Park city (pt.)16 $838 $251
3
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Nelson city (pt.)619 $32,403 $9,721
Waleska city 964 $50,463 $15,139
Woodstock city 33,039 $1,729,515 $518,855
Clarke County
Athens-Clarke County unified gov.126,913 $6,643,602 $1,993,081
Bogart town (pt.)181 $9,475 $2,842
Winterville city 1,237 $64,754 $19,426
Clay County
Bluffton town 92 $4,816 $1,445
Clay County unincorporated 1,779 $93,127 $27,938
Fort Gaines city 963 $50,411 $15,123
Clayton County
Clayton County unincorporated 233,411 $12,218,526 $3,665,558
College Park city (pt.)1,408 $73,706 $22,112
Forest Park city 20,020 $1,048,001 $314,400
Jonesboro city 4,962 $259,749 $77,925
Lake City city 2,829 $148,092 $44,427
Lovejoy city 6,840 $358,058 $107,417
Morrow city 7,192 $376,485 $112,945
Riverdale city 15,594 $816,310 $244,893
Clinch County
Argyle town 208 $10,888 $3,266
Clinch County unincorporated 3,627 $189,865 $56,960
Du Pont town 117 $6,125 $1,837
Fargo city 316 $16,542 $4,963
Homerville city 2,350 $123,017 $36,905
Coffee County
Ambrose city 379 $19,840 $5,952
Broxton city 1,196 $62,608 $18,782
Coffee County unincorporated 26,670 $1,396,113 $418,834
Douglas city 11,695 $612,206 $183,662
Nicholls city 3,333 $174,475 $52,342
Colquitt County
Berlin city 554 $29,001 $8,700
Colquitt County unincorporated 28,393 $1,486,308 $445,892
Doerun city 736 $38,528 $11,558
Ellenton town 282 $14,762 $4,429
Funston city 450 $23,556 $7,067
Moultrie city 14,211 $743,913 $223,174
Norman Park city 962 $50,358 $15,108
Omega city (pt.)12 $628 $188
Columbia County
Columbia County unincorporated 138,191 $7,233,979 $2,170,194
Grovetown city 15,152 $793,172 $237,952
Harlem city 3,371 $176,464 $52,939
Cook County
Adel city 5,336 $279,327 $83,798
Cecil city 283 $14,814 $4,444
4
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Cook County unincorporated 8,788 $460,031 $138,009
Lenox town 850 $44,496 $13,349
Sparks town 2,013 $105,376 $31,613
Coweta County
Chattahoochee Hills city (pt.)3 $157 $47
Coweta County unincorporated 97,539 $5,105,941 $1,531,782
Grantville city 3,296 $172,538 $51,761
Haralson town (pt.)186 $9,737 $2,921
Moreland town 444 $23,242 $6,973
Newnan city 41,581 $2,176,669 $653,001
Palmetto city (pt.)340 $17,798 $5,339
Senoia city 4,412 $230,958 $69,287
Sharpsburg town 361 $18,898 $5,669
Turin town 347 $18,165 $5,449
Crawford County
Crawford County unincorporated 11,431 $598,386 $179,516
Roberta city 973 $50,934 $15,280
Crisp County
Arabi town 564 $29,524 $8,857
Cordele city 10,521 $550,750 $165,225
Crisp County unincorporated 11,287 $590,848 $177,254
Cusseta-Chattahoochee County
Chattahoochee County unincorporated 10,907 $570,956 $171,287
Dade County
Dade County unincorporated 13,965 $731,035 $219,311
Trenton city 2,151 $112,600 $33,780
Dawson County
Dawson County unincorporated 22,862 $1,196,773 $359,032
Dawsonville city 3,246 $169,921 $50,976
Decatur County
Attapulgus city 425 $22,248 $6,674
Bainbridge city 12,081 $632,412 $189,724
Brinson town 202 $10,574 $3,172
Climax city 262 $13,715 $4,115
Decatur County unincorporated 13,434 $703,239 $210,972
Dodge County
Chauncey city 326 $17,065 $5,120
Chester town 1,564 $81,872 $24,562
Dodge County unincorporated 12,931 $676,908 $203,072
Eastman city 5,067 $265,246 $79,574
Milan city (pt.)342 $17,903 $5,371
Rhine town 375 $19,630 $5,889
Dooly County
Byromville town 500 $26,174 $7,852
Dooling town 136 $7,119 $2,136
Dooly County unincorporated 5,128 $268,439 $80,532
Lilly city 197 $10,312 $3,094
Pinehurst city 355 $18,583 $5,575
5
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Unadilla city 3,525 $184,526 $55,358
Vienna city 3,549 $185,782 $55,735
Dougherty County
Albany city 72,130 $3,775,839 $1,132,752
Dougherty County unincorporated 15,826 $828,454 $248,536
Douglas County
Austell city (pt.)36 $1,885 $565
Douglas County unincorporated 105,793 $5,538,019 $1,661,406
Douglasville city 33,992 $1,779,403 $533,821
Villa Rica city (pt.)6,522 $341,412 $102,423
Early County
Arlington city (pt.)373 $19,526 $5,858
Blakely city 4,571 $239,281 $71,784
Damascus city 224 $11,726 $3,518
Early County unincorporated 4,876 $255,247 $76,574
Jakin city 146 $7,643 $2,293
Echols County
Echols County cosolidated gov.4,006 $209,705 $62,911
Effingham County
Effingham County unincorporated 47,625 $2,493,059 $747,918
Guyton city 2,226 $116,526 $34,958
Rincon city 10,361 $542,374 $162,712
Springfield city 4,084 $213,788 $64,136
Elbert County
Bowman city 808 $42,297 $12,689
Elbert County unincorporated 14,057 $735,851 $220,755
Elberton city 4,329 $226,613 $67,984
Emanuel County
Adrian city (pt.)296 $15,495 $4,648
Emanuel County unincorporated 11,615 $608,018 $182,406
Garfield city 201 $10,522 $3,157
Nunez city 145 $7,590 $2,277
Oak Park town 470 $24,603 $7,381
Stillmore city 518 $27,116 $8,135
Summertown city 158 $8,271 $2,481
Swainsboro city 7,542 $394,806 $118,442
Twin City city 1,701 $89,043 $26,713
Evans County
Bellville city 118 $6,177 $1,853
Claxton city 2,204 $115,374 $34,612
Daisy city 141 $7,381 $2,214
Evans County unincorporated 7,226 $378,264 $113,479
Hagan city 965 $50,516 $15,155
Fannin County
Blue Ridge city 1,461 $76,480 $22,944
Fannin County unincorporated 23,200 $1,214,466 $364,340
McCaysville city 1,204 $63,027 $18,908
Morganton city 323 $16,908 $5,072
6
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Fayette County
Brooks town 559 $29,262 $8,779
Fayette County unincorporated 51,975 $2,720,771 $816,231
Fayetteville city 17,991 $941,787 $282,536
Peachtree City city 36,223 $1,896,190 $568,857
Tyrone town 7,506 $392,922 $117,877
Woolsey town 167 $8,742 $2,623
Floyd County
Cave Spring city 1,070 $56,012 $16,804
Floyd County unincorporated 60,712 $3,178,133 $953,440
Rome city 36,716 $1,921,998 $576,599
Forsyth County
Cumming city 6,547 $342,720 $102,816
Forsyth County unincorporated 237,705 $12,443,307 $3,732,992
Franklin County
Canon city (pt.)740 $38,737 $11,621
Carnesville city 601 $31,461 $9,438
Franklin County unincorporated 16,681 $873,212 $261,964
Franklin Springs city 1,192 $62,398 $18,720
Lavonia city (pt.)2,200 $115,165 $34,549
Martin town (pt.)16 $838 $251
Royston city (pt.)1,919 $100,455 $30,137
Gilmer County
East Ellijay city 569 $29,786 $8,936
Ellijay city 1,714 $89,724 $26,917
Gilmer County unincorporated 29,086 $1,522,585 $456,775
Glascock County
Edge Hill city 23 $1,204 $361
Gibson city 631 $33,031 $9,909
Glascock County unincorporated 2,128 $111,396 $33,419
Mitchell town 189 $9,894 $2,968
Glynn County
Brunswick city 16,256 $850,964 $255,289
Glynn County unincorporated 69,036 $3,613,875 $1,084,162
Gordon County
Calhoun city 17,271 $904,097 $271,229
Fairmount city 736 $38,528 $11,558
Gordon County unincorporated 38,699 $2,025,803 $607,741
Plainville city 318 $16,647 $4,994
Ranger town 136 $7,119 $2,136
Resaca town 803 $42,035 $12,611
Grady County
Cairo city 9,369 $490,445 $147,134
Grady County unincorporated 14,800 $774,746 $232,424
Whigham city 464 $24,289 $7,287
Greene County
Greene County unincorporated 12,120 $634,454 $190,336
Greensboro city 3,304 $172,957 $51,887
7
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Siloam town 277 $14,500 $4,350
Union Point city 1,899 $99,408 $29,822
White Plains city 342 $17,903 $5,371
Woodville city 382 $19,997 $5,999
Habersham County
Alto town (pt.)684 $35,806 $10,742
Baldwin city (pt.)2,663 $139,402 $41,821
Clarkesville city 1,821 $95,325 $28,598
Cornelia city 4,683 $245,144 $73,543
Demorest city 2,125 $111,239 $33,372
Habersham County unincorporated 31,990 $1,674,602 $502,381
Mount Airy town 1,265 $66,220 $19,866
Tallulah Falls town (pt.)97 $5,078 $1,523
Hall County
Braselton town (pt.)2,827 $147,987 $44,396
Buford city (pt.)1,176 $61,561 $18,468
Clermont town 1,039 $54,389 $16,317
Flowery Branch city 8,325 $435,794 $130,738
Gainesville city 43,232 $2,263,095 $678,929
Gillsville city (pt.)212 $11,098 $3,329
Hall County unincorporated 140,638 $7,362,074 $2,208,622
Lula city (pt.)2,803 $146,731 $44,019
Oakwood city 4,156 $217,557 $65,267
Rest Haven town (pt.)33 $1,727 $518
Hancock County
Hancock County unincorporated 7,227 $378,317 $113,495
Sparta city 1,230 $64,388 $19,316
Haralson County
Bremen city (pt.)6,589 $344,919 $103,476
Buchanan city 1,176 $61,561 $18,468
Haralson County unincorporated 18,302 $958,067 $287,420
Tallapoosa city 3,185 $166,727 $50,018
Temple city (pt.)16 $838 $251
Waco city 524 $27,430 $8,229
Harris County
Hamilton city 1,117 $58,472 $17,542
Harris County unincorporated 30,624 $1,603,096 $480,929
Pine Mountain town (pt.)1,351 $70,722 $21,217
Shiloh city 486 $25,441 $7,632
Waverly Hall town 807 $42,245 $12,673
West Point city (pt.)851 $44,548 $13,364
Hart County
Bowersville town 485 $25,389 $7,617
Canon city (pt.)45 $2,356 $707
Hart County unincorporated 20,589 $1,077,787 $323,336
Hartwell city 4,437 $232,267 $69,680
Lavonia city (pt.)- -$ -$
Royston city (pt.)649 $33,974 $10,192
8
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Heard County
Centralhatchee town 377 $19,735 $5,921
Ephesus city 461 $24,132 $7,240
Franklin city 971 $50,830 $15,249
Heard County unincorporated 10,114 $529,444 $158,833
Henry County
Hampton city 8,073 $422,603 $126,781
Henry County unincorporated 161,573 $8,457,973 $2,537,392
Locust Grove city 8,243 $431,502 $129,451
McDonough city 26,768 $1,401,243 $420,373
Stockbridge city 29,904 $1,565,405 $469,622
Houston County
Centerville city 7,884 $412,709 $123,813
Houston County unincorporated 54,988 $2,878,495 $863,548
Perry city (pt.)17,815 $932,574 $279,772
Warner Robins city (pt.)77,176 $4,039,985 $1,211,996
Irwin County
Fitzgerald city (pt.)- -$ -$
Irwin County unincorporated 5,684 $297,544 $89,263
Ocilla city 3,732 $195,362 $58,608
Jackson County
Arcade city 1,972 $103,230 $30,969
Braselton town (pt.)3,070 $160,707 $48,212
Commerce city 7,085 $370,883 $111,265
Hoschton city 2,180 $114,118 $34,235
Jackson County unincorporated 42,894 $2,245,402 $673,620
Jefferson city 12,032 $629,847 $188,954
Maysville town (pt.)1,056 $55,279 $16,584
Nicholson city 1,869 $97,838 $29,351
Pendergrass town 562 $29,419 $8,826
Talmo town 257 $13,453 $4,036
Jasper County
Jasper County unincorporated 11,264 $589,644 $176,893
Monticello city 2,719 $142,333 $42,700
Shady Dale town 236 $12,354 $3,706
Jeff Davis County
Denton city 248 $12,982 $3,895
Hazlehurst city 4,137 $216,562 $64,969
Jeff Davis County unincorporated 10,730 $561,691 $168,507
Jefferson County
Avera city 225 $11,778 $3,533
Bartow town 250 $13,087 $3,926
Jefferson County unincorporated 8,482 $444,013 $133,204
Louisville city 2,215 $115,950 $34,785
Stapleton city 393 $20,573 $6,172
Wadley city 1,858 $97,262 $29,179
Wrens city 1,939 $101,502 $30,451
Jenkins County
9
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Jenkins County unincorporated 5,910 $309,375 $92,812
Millen city 2,766 $144,794 $43,438
Johnson County
Adrian city (pt.)372 $19,473 $5,842
Johnson County unincorporated 5,426 $284,039 $85,212
Kite city 227 $11,883 $3,565
Wrightsville city 3,618 $189,394 $56,818
Jones County
Gray city 3,274 $171,386 $51,416
Jones County unincorporated 25,461 $1,332,824 $399,847
Lamar County
Aldora town 109 $5,706 $1,712
Barnesville city 6,659 $348,583 $104,575
Lamar County unincorporated 11,655 $610,112 $183,034
Milner city 654 $34,235 $10,271
Lanier County
Lakeland city 3,282 $171,805 $51,542
Lanier County unincorporated 7,134 $373,448 $112,035
Ray City city (pt.)7 $366 $110
Laurens County
Allentown city (pt.)- -$ -$
Cadwell town 540 $28,268 $8,480
Dexter town 562 $29,419 $8,826
Dublin city 15,881 $831,334 $249,400
Dudley city 561 $29,367 $8,810
East Dublin city 2,398 $125,530 $37,659
Laurens County unincorporated 27,107 $1,418,989 $425,697
Montrose town 212 $11,098 $3,329
Rentz city 285 $14,919 $4,476
Lee County
Lee County unincorporated 26,301 $1,376,797 $413,039
Leesburg city 3,055 $159,922 $47,977
Smithville city 636 $33,293 $9,988
Liberty County
Allenhurst city 716 $37,481 $11,244
Flemington city 717 $37,533 $11,260
Gumbranch city 265 $13,872 $4,162
Hinesville city 33,273 $1,741,765 $522,529
Liberty County unincorporated 19,510 $1,021,303 $306,391
Midway city 2,061 $107,889 $32,367
Riceboro city 778 $40,726 $12,218
Walthourville city 4,115 $215,411 $64,623
Lincoln County
Lincoln County unincorporated 6,418 $335,967 $100,790
Lincolnton city 1,503 $78,679 $23,604
Long County
Long County unincorporated 17,276 $904,359 $271,308
Ludowici city 2,283 $119,510 $35,853
10
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Lowndes County
Dasher town 1,015 $53,133 $15,940
Hahira city 3,029 $158,561 $47,568
Lake Park city 1,207 $63,184 $18,955
Lowndes County unincorporated 54,619 $2,859,178 $857,753
Remerton city 1,079 $56,483 $16,945
Valdosta city 56,457 $2,955,393 $886,618
Lumpkin County
Dahlonega city 7,294 $381,824 $114,547
Lumpkin County unincorporated 26,316 $1,377,582 $413,275
Macon County
Ideal city 439 $22,981 $6,894
Macon County unincorporated 7,173 $375,490 $112,647
Marshallville city 1,227 $64,231 $19,269
Montezuma city 2,952 $154,530 $46,359
Oglethorpe city 1,156 $60,514 $18,154
Macon-Bibb County
Bibb County 153,159 $8,017,519 $2,405,256
Madison County
Carlton city 260 $13,610 $4,083
Colbert city 598 $31,304 $9,391
Comer city 1,178 $61,666 $18,500
Danielsville city 594 $31,095 $9,328
Hull city 201 $10,522 $3,157
Ila city 359 $18,793 $5,638
Madison County unincorporated 26,687 $1,397,003 $419,101
Royston city (pt.)3 $157 $47
Marion County
Buena Vista city 2,053 $107,470 $32,241
Marion County unincorporated 6,306 $330,105 $99,031
McDuffie County
Dearing town 532 $27,849 $8,355
McDuffie County unincorporated 14,252 $746,059 $223,818
Thomson city 6,528 $341,726 $102,518
McIntosh County
Darien city 1,921 $100,560 $30,168
McIntosh County unincorporated 12,457 $652,095 $195,629
Meriwether County
Gay town 81 $4,240 $1,272
Greenville city 845 $44,234 $13,270
Haralson town (pt.)6 $314 $94
Lone Oak town 91 $4,764 $1,429
Luthersville city 831 $43,501 $13,050
Manchester city (pt.)3,867 $202,429 $60,729
Meriwether County unincorporated 14,073 $736,689 $221,007
Pine Mountain town (pt.)66 $3,455 $1,036
Warm Springs city 405 $21,201 $6,360
Woodbury city 902 $47,218 $14,165
11
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Miller County
Colquitt city 1,834 $96,006 $28,802
Miller County unincorporated 3,884 $203,318 $60,996
Mitchell County
Baconton city 827 $43,292 $12,987
Camilla city 5,012 $262,367 $78,710
Meigs city (pt.)38 $1,989 $597
Mitchell County unincorporated 12,176 $637,385 $191,216
Pelham city 3,466 $181,437 $54,431
Sale City city 344 $18,008 $5,402
Monroe County
Culloden city 186 $9,737 $2,921
Forsyth city 4,130 $216,196 $64,859
Monroe County unincorporated 23,262 $1,217,712 $365,314
Montgomery County
Ailey city 536 $28,058 $8,417
Alston town 159 $8,323 $2,497
Higgston town 312 $16,332 $4,900
Montgomery County unincorporated 4,988 $261,110 $78,333
Mount Vernon city 2,371 $124,116 $37,235
Tarrytown town 85 $4,450 $1,335
Uvalda city 582 $30,466 $9,140
Vidalia city (pt.)139 $7,276 $2,183
Morgan County
Bostwick city 395 $20,677 $6,203
Buckhead town 183 $9,580 $2,874
Madison city 4,210 $220,384 $66,115
Morgan County unincorporated 13,646 $714,337 $214,301
Rutledge city 842 $44,077 $13,223
Murray County
Chatsworth city 4,290 $224,572 $67,371
Eton city 902 $47,218 $14,165
Murray County unincorporated 34,904 $1,827,144 $548,143
Muscogee County
Muscogee-Columbus consolidated gov.195,769 $10,248,054 $3,074,416
Newton County
Covington city 14,206 $743,651 $223,095
Mansfield city 442 $23,138 $6,941
Newborn town 783 $40,988 $12,296
Newton County unincorporated 92,487 $4,841,480 $1,452,444
Oxford city 2,346 $122,808 $36,842
Porterdale city 1,478 $77,370 $23,211
Social Circle city (pt.)2 $105 $31
Oconee County
Bishop town 274 $14,343 $4,303
Bogart town (pt.)1,025 $53,656 $16,097
North High Shoals town 721 $37,743 $11,323
Oconee County unincorporated 35,324 $1,849,130 $554,739
12
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Watkinsville city 2,936 $153,693 $46,108
Oglethorpe County
Arnoldsville city 366 $19,159 $5,748
Crawford city 836 $43,763 $13,129
Lexington city 228 $11,935 $3,581
Maxeys town 225 $11,778 $3,533
Oglethorpe County unincorporated 13,604 $712,138 $213,641
Paulding County
Braswell town (pt.)244 $12,773 $3,832
Dallas city 13,981 $731,873 $219,562
Hiram city 4,223 $221,064 $66,319
Paulding County unincorporated 150,219 $7,863,617 $2,359,085
Peach County
Byron city 5,226 $273,569 $82,071
Fort Valley city 8,962 $469,140 $140,742
Peach County unincorporated 12,838 $672,040 $201,612
Perry city (pt.)79 $4,135 $1,241
Warner Robins city (pt.)441 $23,085 $6,926
Pickens County
Jasper city 3,974 $208,030 $62,409
Nelson city (pt.)758 $39,680 $11,904
Pickens County unincorporated 27,788 $1,454,638 $436,391
Talking Rock town 71 $3,717 $1,115
Pierce County
Blackshear city 3,527 $184,630 $55,389
Offerman city 441 $23,085 $6,926
Patterson city 755 $39,523 $11,857
Pierce County unincorporated 14,733 $771,238 $231,372
Waycross city (pt.)9 $471 $141
Pike County
Concord city 384 $20,102 $6,030
Meansville city 214 $11,202 $3,361
Molena city 400 $20,939 $6,282
Pike County unincorporated 16,222 $849,184 $254,755
Williamson city 514 $26,907 $8,072
Zebulon city 1,228 $64,283 $19,285
Polk County
Aragon city 1,336 $69,937 $20,981
Braswell town (pt.)139 $7,276 $2,183
Cedartown city 9,997 $523,320 $156,996
Polk County unincorporated 26,680 $1,396,636 $418,991
Rockmart city 4,433 $232,057 $69,617
Taylorsville town (pt.)28 $1,466 $440
Pulaski County
Hawkinsville city 5,270 $275,872 $82,762
Pulaski County unincorporated 5,867 $307,124 $92,137
Putnam County
Eatonton city 6,725 $352,038 $105,611
13
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Putnam County unincorporated 15,394 $805,840 $241,752
Quitman County
Georgetown-Quitman County unified gov.2,299 $120,347 $36,104
Rabun County
Clayton city 2,193 $114,798 $34,440
Dillard city 377 $19,735 $5,921
Mountain City town 1,108 $58,001 $17,400
Rabun County unincorporated 12,697 $664,659 $199,398
Sky Valley city 273 $14,291 $4,287
Tallulah Falls town (pt.)74 $3,874 $1,162
Tiger town 415 $21,724 $6,517
Randolph County
Cuthbert city 3,417 $178,872 $53,662
Randolph County unincorporated 2,428 $127,100 $38,130
Shellman city 933 $48,840 $14,652
Richmond County
Augusta-Richmond County consolidated gov.197,888 $10,358,979 $3,107,694
Blythe city (pt.)686 $35,911 $10,773
Hephzibah city 3,944 $206,459 $61,938
Rockdale County
Conyers city 16,256 $850,964 $255,289
Rockdale County 74,640 $3,907,231 $1,172,169
Schley County
Ellaville city 1,867 $97,733 $29,320
Schley County unincorporated 3,390 $177,459 $53,238
Screven County
Hiltonia town 324 $16,961 $5,088
Newington town 262 $13,715 $4,115
Oliver city 230 $12,040 $3,612
Rocky Ford town 137 $7,172 $2,151
Screven County unincorporated 10,550 $552,268 $165,680
Sylvania city 2,463 $128,932 $38,680
Seminole County
Donalsonville city 2,466 $129,089 $38,727
Iron City town 289 $15,128 $4,539
Seminole County unincorporated 5,335 $279,275 $83,782
Spalding County
Griffin city 22,813 $1,194,208 $358,262
Orchard Hill town 232 $12,145 $3,643
Spalding County unincorporated 43,518 $2,278,067 $683,420
Sunny Side city 140 $7,329 $2,199
Stephens County
Avalon town 215 $11,255 $3,376
Martin town (pt.)367 $19,212 $5,763
Stephens County unincorporated 17,007 $890,277 $267,083
Toccoa city 8,336 $436,370 $130,911
Stewart County
Lumpkin city 1,266 $66,272 $19,882
14
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Richland city 1,643 $86,007 $25,802
Stewart County unincorporated 3,712 $194,315 $58,294
Sumter County
Americus city 15,108 $790,869 $237,261
Andersonville city 221 $11,569 $3,471
De Soto city 173 $9,056 $2,717
Leslie city 371 $19,421 $5,826
Plains city 716 $37,481 $11,244
Sumter County unincorporated 12,935 $677,117 $203,135
Talbot County
Geneva town 96 $5,025 $1,508
Junction City town 161 $8,428 $2,528
Manchester city (pt.)103 $5,392 $1,618
Talbot County unincorporated 4,634 $242,579 $72,774
Talbotton city 848 $44,391 $13,317
Woodland city 353 $18,479 $5,544
Taliaferro County
Crawfordville city 473 $24,760 $7,428
Sharon city 126 $6,596 $1,979
Taliaferro County unincorporated 938 $49,102 $14,731
Tattnall County
Cobbtown city 357 $18,688 $5,606
Collins city 571 $29,891 $8,967
Glennville city 5,020 $262,785 $78,836
Manassas city 85 $4,450 $1,335
Reidsville city 2,645 $138,460 $41,538
Tattnall County unincorporated 16,608 $869,390 $260,817
Taylor County
Butler city 1,759 $92,080 $27,624
Reynolds city 960 $50,254 $15,076
Taylor County unincorporated 5,301 $277,495 $83,249
Telfair County
Jacksonville city 133 $6,962 $2,089
Lumber City city 1,257 $65,801 $19,740
McRae-Helena city (pt.)8,275 $433,177 $129,953
Milan city (pt.)315 $16,490 $4,947
Scotland city (pt.)302 $15,809 $4,743
Telfair County unincorporated 5,578 $291,995 $87,599
Terrell County
Bronwood town 367 $19,212 $5,763
Dawson city 4,126 $215,987 $64,796
Parrott town 136 $7,119 $2,136
Sasser town 255 $13,349 $4,005
Terrell County unincorporated 3,647 $190,912 $57,274
Thomas County
Barwick city (pt.)235 $12,302 $3,691
Boston city 1,317 $68,942 $20,683
Coolidge city 529 $27,692 $8,308
15
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Meigs city (pt.)993 $51,981 $15,594
Ochlocknee town 680 $35,596 $10,679
Pavo city (pt.)369 $19,316 $5,795
Thomas County unincorporated 21,810 $1,141,703 $342,511
Thomasville city 18,518 $969,374 $290,812
Tift County
Omega city (pt.)1,218 $63,759 $19,128
Tift County unincorporated 21,851 $1,143,849 $343,155
Tifton city 16,838 $881,430 $264,429
Ty Ty city 737 $38,580 $11,574
Toombs County
Lyons city 4,233 $221,588 $66,476
Santa Claus city 159 $8,323 $2,497
Toombs County unincorporated 12,175 $637,333 $191,200
Vidalia city (pt.)10,263 $537,244 $161,173
Towns County
Hiawassee city 911 $47,689 $14,307
Towns County unincorporated 9,465 $495,471 $148,641
Young Harris city 1,661 $86,950 $26,085
Treutlen County
Soperton city 3,148 $164,791 $49,437
Treutlen County unincorporated 3,753 $196,461 $58,938
Troup County
Hogansville city 3,128 $163,744 $49,123
LaGrange city 30,305 $1,586,397 $475,919
Troup County unincorporated 33,603 $1,759,039 $527,712
West Point city (pt.)2,886 $151,075 $45,323
Turner County
Ashburn city 3,704 $193,896 $58,169
Rebecca town 165 $8,637 $2,591
Sycamore city 664 $34,759 $10,428
Turner County unincorporated 3,452 $180,704 $54,211
Twiggs County
Allentown city (pt.)52 $2,722 $817
Danville town (pt.)185 $9,684 $2,905
Jeffersonville city 939 $49,154 $14,746
Twiggs County unincorporated 6,944 $363,502 $109,051
Union County
Blairsville city 643 $33,660 $10,098
Union County unincorporated 23,868 $1,249,435 $374,830
Upson County
Thomaston city 8,752 $458,147 $137,444
Upson County unincorporated 17,208 $900,799 $270,240
Yatesville town 360 $18,845 $5,654
Walker County
Chickamauga city 3,256 $170,444 $51,133
Fort Oglethorpe city (pt.)254 $13,296 $3,989
LaFayette city 7,339 $384,180 $115,254
16
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Lookout Mountain city 1,574 $82,395 $24,719
Rossville city 4,009 $209,862 $62,959
Walker County unincorporated 53,329 $2,791,650 $837,495
Walton County
Between town 373 $19,526 $5,858
Good Hope city 300 $15,704 $4,711
Jersey city 146 $7,643 $2,293
Loganville city (pt.)9,821 $514,107 $154,232
Monroe city 13,673 $715,750 $214,725
Social Circle city (pt.)4,542 $237,763 $71,329
Walnut Grove city 1,357 $71,036 $21,311
Walton County unincorporated 64,381 $3,370,196 $1,011,059
Ware County
Ware County unincorporated 22,263 $1,165,417 $349,625
Waycross city (pt.)13,471 $705,176 $211,553
Warren County
Camak town 126 $6,596 $1,979
Norwood city 222 $11,621 $3,486
Warren County unincorporated 3,186 $166,780 $50,034
Warrenton city 1,720 $90,038 $27,011
Washington County
Davisboro city 1,958 $102,497 $30,749
Deepstep town 120 $6,282 $1,885
Harrison town 442 $23,138 $6,941
Oconee city 243 $12,720 $3,816
Riddleville town 88 $4,607 $1,382
Sandersville city 5,399 $282,625 $84,788
Tennille city 2,123 $111,134 $33,340
Washington County unincorporated 10,001 $523,529 $157,059
Wayne County
Jesup city 9,841 $515,154 $154,546
Odum city 503 $26,331 $7,899
Screven city 771 $40,360 $12,108
Wayne County unincorporated 18,812 $984,765 $295,429
Webster County
Webster County unified gov.2,607 $136,470 $40,941
Wheeler County
Alamo town 3,317 $173,637 $52,091
Glenwood city 651 $34,078 $10,223
McRae-Helena city (pt.)2 $105 $31
Scotland city (pt.)35 $1,832 $550
Wheeler County 3,850 $201,539 $60,462
White County
Cleveland city 4,165 $218,028 $65,408
Helen city 560 $29,315 $8,794
White County unincorporated 26,073 $1,364,861 $409,458
Whitfield County
Cohutta city 637 $33,345 $10,004
17
Recipient Population Phase 1
Allocation
Phase 1 - 30%
Advance
Dalton city 33,665 $1,762,285 $528,685
Tunnel Hill city 910 $47,636 $14,291
Varnell city 2,139 $111,972 $33,592
Whitfield County unincorporated 67,277 $3,521,795 $1,056,539
Wilcox County
Abbeville city 2,684 $140,501 $42,150
Pineview town 489 $25,598 $7,679
Pitts city 293 $15,338 $4,601
Rochelle city 1,103 $57,739 $17,322
Wilcox County unincorporated 4,066 $212,846 $63,854
Wilkes County
Rayle town 185 $9,684 $2,905
Tignall town 496 $25,964 $7,789
Washington city 3,963 $207,454 $62,236
Wilkes County unincorporated 5,133 $268,701 $80,610
Wilkinson County
Allentown city (pt.)100 $5,235 $1,570
Danville town (pt.)27 $1,413 $424
Gordon city 1,857 $97,210 $29,163
Irwinton city 555 $29,053 $8,716
Ivey city 914 $47,846 $14,354
McIntyre town 605 $31,670 $9,501
Toomsboro city 486 $25,441 $7,632
Wilkinson County unincorporated 4,410 $230,853 $69,256
Worth County
Poulan city 870 $45,542 $13,663
Sumner town 424 $22,195 $6,659
Sylvester city 5,776 $302,360 $90,708
Warwick city 386 $20,206 $6,062
Worth County unincorporated 12,791 $669,579 $200,874
Total 7,097,798 $371,553,305 $111,465,992
18
Commission Meeting Agenda
8/18/2020 2:00 PM
Update Cares Act
Department:
Department:
Caption:Receive an update from the Administrator/Mayor’s office
regarding funds received from the Cares Act. (Requested by
Commissioner Dennis Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Georgia Extension Services Spraying Johnson Grass
Department:
Department:
Caption:Presentation from Mr. Campbell Vaughn, Richmond County
Extension Agent (UGA) regarding control methods of
JohnsonGrass on vacant/abandoned city lots. (Requested by
Commissioner Bill Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
JOHNSONGRASS CONTROL METHODS
FIRST STEP AND LONG TERM SOLUTIONS
CAMPBELL VAUGHNCAMPBELL VAUGHNCAMPBELL VAUGHNCAMPBELL VAUGHN
AUGUSTA - RICHMOND COUNTY EXTENSION AGENT
COLLEGE OF AGRICULTURAL AND ENVIRONMENTAL SCIENCES
UNIVERSITY OF GEORGIA
BACKGROUND
Johnsongrass (Sorghum halepense) is a
warm-season invasive perennial weed in
pastures and roadsides throughout central
and northern Georgia. It germinates from
seed in spring after overwintering in the
soil, but it primarily emerges from
dormant rhizomes in areas with a long-
term history of infestations.
BACKGROUND
Rhizomes are underground root systems
Prolific seed head
production
BACKGROUND
Johnsongrass is
very tough,
difficult to mow
plant that rapidly
wears blades and
mower gears.
When well established, johnsongrass will
outcompete most plants around it.
CONTROLLING JOHNSONGRASS
1) Mow first
2) In 3 weeks, spot spray with OutRider
herbicide mixed with surfactant and
marking ink
3) In 2-4 weeks, johnsongrass is dead
NOT COMPLETELY THAT EASY
There has to be mapping first to know where
the area are that adjacent to any standing
water like drainage ditches, creeks and
retention ponds.
OutRider is not labeled for use in aquatic
environments but is the best product for
control.
Once OutRider has been sprayed and has
ALTERNATE PLAN
If water and johnsongrass are present, use
Rodeo herbicide (which is labeled for
aquatic use) and spot spray only the
johnsongrass.
Where OutRider is selective in killing
johnsongrass and not the base grasses like
bermuda and bahia, Rodeo is not. Rodeo
will kill established road side grasses as
well.
HOW MUCH DOES IT COST?
OutRider herbicide chemical cost at
suggested application rates would be
$35/acre
Surfactant and marking ink at suggested
application rates would be $15/acre
Estimate for labor and equipment would be
in the $35-45 per acre range
HOW MUCH DOES IT COST?
Totals for using Outrider would be around
$90 per acre
Totals for using Rodeo would be around
$55 per acre
LONG TERM BENEFITS
Spraying is comparable in cost and less
dangerous than mowing
Less equipment wear and tear
Johnsongrass blocks out the established,
easier to maintain and aesthetically
pleasing grasses
LONG TERM BENEFITS
With johnsongrass being eradicated, other
chemical mowing programs can be
implemented to further reduce
maintenance costs and build aesthetics.
QUESTIONS?
https://c2.staticflickr.com/4/3252/3107552330_50233ff0bc_z.jpg?
zz=1
Campbell Vaughn
602 Greene Street
Augusta, GA 30901
706.821.2350
ecvaughn@uga.edu
Commission Meeting Agenda
8/18/2020 2:00 PM
Mr. Bruce Logan
Department:
Department:
Caption:Motion to approve Mr.. Bruce Logan request for reimbursement
for sewage analysis that determined a sewage problem at his
property was caused by a faulty city sewage line. (Requested
by Commissioner Sammie Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
CV Foundry Apartments, LLC Encroachment Agreement Augusta, GA Right-of-Way – Wrightsboro
RoadProject No. N/AFile Reference: 20-014 (A)
Department:Engineering
Department:Engineering
Caption:Motion to approve CV Foundry Apartments, LLC.,
Encroachment request to Place Concrete Retaining Wall in
Augusta, GA Right-of-way as part of 1480 Wrightsboro Road
Residential Development Project. Also authorized Augusta
Mayor to process and sign all associated documents with
consultation of Augusta Legal Counsel. Requested by AED
Background:Beacon Station is a residential redevelopment project within
Augusta’s Laney Walker/Bethlehem revitalization area at the
gateway to the Medical District. Built by converting more than 7
acres of vacant infill land into a Class A apartment community.
The project targets towards users of the adjacent Medical
District. The project is a partnership between Columbia
Ventures, LLC, and the RADCO Companies and includes an
innovative financing structure in partnership with the Urban
Redevelopment Agency of Augusta.
Analysis:CV Foundry Apartments, LLC needs to encroach 24 inches into
Wrightsboro Road right-of-way to construct Beacon Station
complex per design. Encroachment is limited to concrete
retaining wall and is not impacting roadway operation or safety.
Financial Impact:N/A.
Alternatives:Do not approve.
Recommendation:Approve CV Foundry Apartments, LLC., Encroachment request
to Place Concrete Retaining Wall in Augusta, GA Right-of-way
as part of 1480 Wrightsboro Road Residential Development
Project. Also authorized Augusta Mayor to process and sign all Cover Memo
associated documents with consultation of Augusta Legal
Counsel.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
STATE OF GEORGIA
COUNTY OF RICHMOND
CONCRETE RETAINING WALL ENCROACHMENT AGREEMENT
THIS CONCRETE RETAINING WALL ENCROACHMENT AGREEMENT (this
“Agreement”), made this _______day of ___________, 2020 by and __CV Foundry Apartments,
LLC, a Georgia limited liability company (“Grantee”) and AUGUSTA-RICHMOND COUNTY,
GEORGIA, a political subdivision of the State of Georgia (“Grantor”).
WITNESSETH:
WHEREAS, Grantor is the owner of certain right-of-way, Wrightsboro Road, located in
Augusta, Georgia, as more particularly described on Exhibit A, sheet C03 entitled Existing
Conditions and dated 12/16/16, attached hereto and incorporated herein by reference (the “City
ROW”);
WHEREAS, Grantee is the owner of a tract or parcel of land more particularly described as
follows:
Said property is known as ___1480 Wrightsboro Rd___________, under the present street
numbering system currently in use in Augusta-Richmond County, Georgia.
WHEREAS, the Grantee has a Concrete Retaining Wall at its ___1480 Wrightsboro Rd parcel
that encroaches upon on the City ROW by approximately _24”______.
WHEREAS, Grantee agrees to take all responsibility for the maintenance of the Concrete
Retaining Wall and will not relocate or expand the Concrete Retaining Wall.
WHEREAS, Grantor has agreed to grant for the benefit of the Grantee Property a perpetual right
of encroachment for the Concrete Retaining Wall, together with a maintenance right, over, under
and across the portion of the City Property, as more fully set forth herein.
NOW, THEREFORE, in consideration of Ten Dollars ($10.00) in hand paid, and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor
and Grantee agree as follows:
1. Grant of Encroachment. Grantor hereby grants to Grantee, its successors and assigns, for
the benefit of the Grantee’s Property, a non-exclusive, perpetual right of encroachment over, upon
and through the 24” area shown on the attached landscape plan LH-5.1 with revisions dated
1/29/19 and site photo attached hereto as Exhibits B & C and incorporated herein by reference (the
“Encroachment Area”), for the purpose of constructing, accessing, and maintaining Concrete
Retaining Wall.
4825-6375-6224 v1
2. Relocation. This herein grant of encroachment is made with the stipulation by Grantor
and Grantee that Grantor may require the relocation of Concrete Retaining Wall or
improvements authorized under this Agreement, if, in sole determination of Grantor, any future
drainage, utilities or other improvements or maintenance activities are needed on or in
Encroachment Area and / or this ROW for a public purpose. In any such event, the Concrete
Retaining Wall or improvements will be relocated at Grantee’s sole expense and Grantor shall
have no liability for the relocation of such Concrete Retaining Wall or improvements. However,
in any such event, Grantor does agree to work in good faith with Grantee on a relocation plan to
maintain a publicly accessible route to the commercial space located within the adjacent project
and shown on Exhibit B. Provided that in the event Grantor does not own property deemed
reasonable for said relocation or publicly accessible route, Grantor shall have no obligation to
provide Grantee with such alternate publicly accessible route.
3. Release. The Grantee, his/her/its administrators, executors, successors, heirs and assigns
hereby indemnifies and holds harmless the Grantor and its authorized agents and employees for
any and all damages, accidents, casualties, occurrences or claims which may arise or be asserted
against the City from the construction, presence, existence or maintenance of the Concrete
Retaining Wall by the property owner, except to the extent caused by the willful misconduct of
the City or its authorized agents and employees.
4. Governing Law. This Agreement shall be governed by and construed in accordance with
the laws of the State of Georgia
5. Binding Effect. The rights and obligations created herein shall run with title to City ROW
and shall be binding upon the Grantor, its successors and/or assigns, and shall inure to the benefit
of Grantee, its successors and/or assigns.
6. Amendments. This Agreement, along with the exhibits attached hereto, may not be
amended, waived or discharged, except by instrument in writing, executed by both Grantor and
Grantee, or their respective successors, heirs or assigns, as applicable.
[Signatures Follow on Next Page]
4825-6375-6224 v1
IN WITNESS WHEREOF, Grantor and Grantee have executed and delivered this
Agreement under seal as of the day and year first above written.
GRANTEE:
CV FOUNDRY APARTMENTS, LLC, a
Georgia limited liablity company
BY: CV FOUNDRY HOLDINGS, LLC, a
Delaware limited liability company, its
Managing Member
BY: CV FOUNDRY EQUITY
INVESTOR, LLC, a Delaware limited
liability company, its Managing Member
BY: COLUMBIA VENTURES, LLC, a
Georgia limited liability company, its
Managing Member
By: ________
James S. Grauley, Manger
______________________________
Unofficial Witness
Signed, sealed and delivered )
in the presence of: )
)
)
_____________________ )
Notary Public, _________ )
County, State of Georgia )
My commission expires: )
[Signatures continued on following page]
4825-6375-6224 v1
.
GRANTOR:
__
______________________________ Augusta-Richmond County
Unofficial Witness
Signed, sealed and delivered )
in the presence of: )
)
)
_____________________ )
Notary Public, _________ )
County, State of Georgia )
My commission expires: )
5
4
6
3
1
WRIGHTSBORO ROAD - R/W VA
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COMPACT
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COMPACTCOMPACTCOMPACTCOMPACTCOMPAC
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COMPACT
COMPACT
270'-9" from in
t
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s
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c
t
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of wright
s
b
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r
o
369'-3" fro
m
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of Poplar Str
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t
90°
90°
37'-8"45'-0"
6'-0"
6'-6"
23'-0"14'-7"7'-5"
6'-6"90°90°
17'-6"
28'-0"
5'-6"
4'-0"
4'-0"
38'-1"9'-6"20'-4"14'-9"6'-6"
6'-6"
44'-7"
14'-6"
16'-0"
17'-6"
16'-3"
11'-3"
4'-8"
6'-0"
60'-8"
47'-7"
7'-0"
87'-8"17'-6"
14'-4"
42'-6"
8'-11"
136°
4'-4"4'-0"
4'-0"
41'-8"
4'-0"
134°
134°
85'-6"
19'-5"
12'-7"
10'-6"
7'-0"
43'-9"
14'-1"
10'-0"
21'-0"
34'-0"
157°
18'-2"
4'-0"
20'-2"
4'-0"
4'-0"
20'-3"
10'-0"
68'-7"
4'-0"8'-0"
4'-0"8'-0"
4'-0"8'-0"
16'-11"16'-11"
18'-0"
17'-5"
5'-4"7'-2"
5'-4"
13'-0"
17'-5"
5'-4"7'-2"7'-2"
5'-4"
19'-11"112°
12'-6"
26'-3"
24'-0"
26'-3"
12'-6"
12'-6"
12'-6"
6'-6"24'-0"
3'-0"
5'-0"
3'-0"5'-0"
6'-0"
13'-0"
6'-0"
1'-5"
8'-8"
12'-2"3'-0"3'-0"
3'-0"
P.O.B. 1
27'-5"
P.O.B. 2
P.O.B. 3
10'-6"
15'-3"5'-9"6'-6"
6'-0"
12'-6"
P.O.B. 4
157°
8'-1"
3'-6"
8'-1"3'-6"
8'-1"
3'-6"
47'-5"
20'-2"
20'-2"
24'-11"
7'-0"4'-2"
11'-0"
90°12'-4"9'-2"
96°
48'-0"
11'-0"6'-11"
38'-11"
14'-4"
6'-1"
8'-9"
13'-11"
9'-0"
8'-9"7'-1"
5'-6"92°
72°
70°6'-6"
3'-5"157°
17'-5"
7'-9"7'-8"
110°8'-8"
10'-0"4'-9"
4'-2"5'-6"13'-5"10'-0"
10'-6"
10'-6"
10'-8"
R12'-0"R22'-0"
8'-0"13'-10"
3'-1"
5'-0"
29'-11"
4'-2"
11'-0"13'-6"
4'-1"
5'-0"
46'-3"
3'-0"
47'-8"
2'-8"
90°
58'-4"
9'-0"9'-5"
4'-0"
21'-9"
13'-1"6'-3"
6'-6"
P.O.B. 1
10'-0"14'-0"14'-4"
3'-3"
5'-0"
6'-6"4'-6"7'-8"
2'-10"
4'-5"7'-4"
7'-8"
5'-6"
14'-2"
H/C
H/C
H/C
6'-10"
COMPACTCOMPACTCOMPACT COMPACT COMPACT COMPACT
11'-0"
13'-6"
COMPACTCOMPACTCOMPACTCOMPACTCOMPACTCOMPACTCOMPACT
COMPACT
COMPACT
54'-0"
54'-0"
8'-11"7'-1"
19'-6"
19'-3"5'-0"10'-11"
7'-2"2'-10"
4'-4"4'-0"3'-2"
5'-7"
8'-1"
14'-3"
160°
135°
26'-4"
4'-6"11'-0"8'-0"
10'-2"8'-1"5'-0"5'-0"9'-6"8'-5"8'-0"
7'-4"
12'-0"
5'-5"7'-4"8'-0"8'-9"9'-1"
15'-7"
23'-3"5'-0"5'-0"67°5'-3"9'-0"
UP
UP
4'-0"
B03
B01
U21
B01
U01 U01
U01U01
U01U01
U01U01
B09
B09
3'-8"
B03
B01B01
U01
U01
U01
U01 U01
U01U01
B05
B09
B09
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16'-6"
13'-6"
6'-4"
17'-0"
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11
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COMPACT COMPACT
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135
°
26
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4'-6
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11'-0"
8'-0"
1
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8'-
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5'-0"
5'-
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9'-6"
8'-5"
8'-0"
7'-4"
12
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5'-5"
7'-4"
8'
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"
8'-
9
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9'
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15'-7"
23'-3"
5'-0"
5'-0"
67°
5'-
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9'-
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UP
COMPACT
COMPACT
1
0
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-
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8'
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5'-0"
5'
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9'-6"
8'-5"
8'-0"
7'-4"
1
2
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5'-5"
7'-4"
8'
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8'
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9'
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15'-7"
23'-3"
5'-0
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5'-
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67°
5'
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9'
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13
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26
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4'
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11'-0"
8'-0"
UP
Copyright. All rights
reserved. Reproduction in
whole or in part is
prohibited. This drawing as
an instrument of service is
the property of the
architect and may not be
used in any way without the
written permission of this
office.
p r o j e c t t i t l e
contact:
drawn by:
checked by:
project number:
d r a w i n g i n f o r m a t i o n
d r a w i n g d a t e
s h e e t t i t l e
s h e e t n u m b e r
1389 Peachtree Street NE,
Suite 200
Atlanta, Georgia 30309
phone: 404.873.6730
fax: 404.874.6471
www.tsw-design.com
s e a l
c o n s u l t a n t
i s s u e d a t e
phone: 678.725.1296
03.01.2017
Released for Construction
THE FOUNDRY
1400 Block,
Wrightsboro
Road
SD SET 08/26/16
DD SET 11/18/16
50% CD SET 01/05/17
80% CD SET 02/01/17
RFC SET 03/01/17
ADDENDUM 1 05/12/17
CAFE ADDED 07/09/18
ADDENDUM 2 09/17/18
DELTA REV #11 01/29/19
COLUMBIA
VENTURES
16089
TWA
TWA
LH-5.1
STREETSCAPE
LAYOUT
Wrightsboro
TWA
SITE INDEX MAP
Scale: 1" = 20'-0"
0 10 20 40 60
Wrightsboro Entry Plaza - Layout
SCALE: 1" = 10'-0"
2
LH-5.1
Pedestrian Node - Layout & Staking
SCALE: 1" = 10'-0"
3
LH-5.1 (2) Nodes on Wrightsboro Road
Waste Receptacle (typ)
LHD-1.0 Detail #2
Bike Rack (typ)
(4) Units on Wrightsboro Road
LHD-1.0 Detail #7
Node Pavers (typ)
(150) sqft. per Node
LHD-1.0 Detail #6
Patio Pavers (typ)
LHD-1.0 Detail #6
Patio Pavers (typ)
(43) sqft. in this location
LHD-1.0 Detail #6
5' Concrete Sidewalk (typ)
by CIVIL
Patio Pavers (typ)
LHD-1.0 Detail #6
Wiamea Planter (typ)
(5) units on plan
LHD-1.0 Detail #1Waste Receptacle (typ)
LHD-1.0 Detail #2
Waste Receptacle (typ)
(2) Units on Wrightsboro Road
LHD-1.0 Detail #2
Patio Pavers (typ)
(1,485) sqft. in this location
LHD-1.0 Detail #6
Pedestrian Node (typ)
LH-5.1, Detail #3
Patio Pavers (typ)
(25) sqft. in this location
LHD-1.0 Detail #6
Patio Pavers (typ)
(25) sqft. in this location
LHD-1.0 Detail #6
Patio Pavers (typ)
(44) sqft. in this location
LHD-1.0 Detail #6
Patio Pavers (typ)
(32) sqft. in this location
LHD-1.0 Detail #6
Patio Pavers (typ)
(37) sqft. in this location
LHD-1.0 Detail #6
Patio Pavers (typ)
(34) sqft. in this location
LHD-1.0 Detail #6
Garden Bench (typ)
(1) unit on street
LHD-1.0 Detail #4
Pedestrian Node (typ)
LH-5.1, Detail #3
Wrightsboro Streetscape - Layout
SCALE: 1" = 20'-0"
1
LH-5.1
Cafe Patio Area
LH-5.1, Detail #5
Cafe Patio Area - Layout & Staking
SCALE: 1" = 10'-0"
5
LH-5.1
Building #1 - Stair Exit Ramp
SCALE: 1" = 10'-0"
4
LH-5.1
Steel Handrails
for a 3-riser
condition
(typ)
4'6"x8'0" Landing
(poured to facade outside
main opening, expansion
joints and doweling
as needed)
Modular Block Wall
See LHD-1.0, Detail #11
Wall is 2' x 30' approx.)
NOTE:
This landing is
configured for a 4'-0"
max. door opening
toward the building
facade. Door hinge is
along the inner most
threshold of opening.
Staircase Access
LH-5.1, Detail #4
Steel Handrails
for a 4-riser
condition
(typ)
60"x60"" Landing
(poured to facade expansion
joints and doweling
as needed)
Max. 8% ramp
(poured, expansion
joints and doweling
as needed)
18" wide Concrete seat wall
See LHD-1.0, Detail #12
Drain-slot (typ)
(thru wall to planter)
Drain-slot (typ)
(thru wall to planter)
Ex. Guy wires
(to poles)
Clean-outs
(to be raised
as needed)
Concrete Scoring
(5'x5' Pattern
62deg. off facade)
#11
#11
Commission Meeting Agenda
8/18/2020 2:00 PM
Engineering Services for Drainage Study, Stormwater System Assessmentand Drainage Improvement
Projects – RFQ 19-148 Alfred Benesch & Company – Task Order Two Forest Hills Drainage
AreaBussey Road Paving & Drainage Improvements Concept File Reference: 20
Department:Engineering
Department:Engineering
Caption:Motion to approve Task Order Two and Concept Phase funding
for Forest Hills Drainage Basin Dirt Road (Bussey Road) Paving
and Drainage Improvements Engineering Services Agreement to
Alfred Benesch & Company (Benesch) in the amount of
$62,329.00 as requested by the AED. RFQ 19-148.
Background:Stormwater conveyance concerns are wide spread and
particularly in older developed areas. The objective of Drainage
Improvements projects in areas experiencing localized flooding
is to provide infrastructure improvements that mitigate the
flooding conditions in these areas. On May 7, 2019 Augusta
Commission approved award of Engineering Services for
Drainage Study, Stormwater System Assessment and Drainage
Improvement Projects Engineering Services Agreement to four
qualified firms including Benesch. AED issued Task Order One
to Benesch for Forrest Hills area initial phase drainage
assessment services. Bussey Road is a dirt road in this study area
with no defined drainage conveyance. Augusta Commission
Engineering Services Committee on 11/27/2018 discussed
paving of this road, however, action was tabled until after road
drainage conveyance assessment is completed and findings are
evaluated.
Analysis:Due to the lack of area specific drainage information, specific
improvements cannot be identified without detailed survey and
engineering analysis of drainage system and hydrological
condition at impacted area. Phase approach is adopted for
completing the study. Task order one scope consists of defining
boundaries of Forest Hill area drainage basin and work is in
progress. Bussey Road is a dirt road in the Forest Hills area.
Task Order Two is completing enhanced concept design for
Bussey Road sub-basin. The proposed improvements are to pave
Cover Memo
Bussey Road and incorporate stormwater improvements and
establish right of way. Benesch will complete a concept design
feasibility study by evaluating the impacts to the private
properties by running a preliminary design profile and cross-
sections of the proposed road improvements.
Financial Impact:Stormwater Utility Funds.
Alternatives:1). Do not approve and keep Bussey Road as a Dirt Road.
Recommendation:Approve Task Order Two and Concept Phase funding for Forest
Hills Drainage Basin Dirt Road (Bussey Road) Paving and
Drainage Improvements Engineering Services Agreement to
Alfred Benesch & Company (Benesch) in the amount of
$62,329.00 as requested by the AED. RFQ 19-148.
Funds are
Available in the
Following
Accounts:
Stormwater Utility Funds 581-044320-5212115
REVIEWED AND APPROVED BY:
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized to CPB# 581-044320-5212115 Task Order Two Concept Phase
to Alfred Benesch & Company in the amount of $62,329.00 for Forrest Hills
Drainage Improvements project. Funding in the amount of $62,329.00 is available in the
Stormwater Utility Funds 581-044320-5212115.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
SPLOST VII 114,340$
Stormwater Utility 62,329$
176,669$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Public Works
Copy-Finance Department
Copy-Purchasing Department
CPB#329-041110
CAPITAL PROJECT BUDGET
FORREST HILLS DRAINANGE & IMPROVEMENT PROJECT
RFQ 19-148
Honorable Hardie Davis, Jr., Mayor
08.29.2019
Augusta-Richmond County, Georgia CPB#329-041110
CAPITAL PROJECT BUDGET
FORREST HILLS DRAINANGE & IMPROVEMENT PROJECT
RFQ 19-148
CPB AMOUNT CPB NEW
CPB CHANGE CPB
SOURCE OF FUNDS
SPLOST VII
329-041110 ($114,340) ($114,340)
STORMWATER UTILITY
581-044320-5212115 ($62,329) ($62,329)
TOTAL SOURCES: ($114,340) ($62,329) ($176,669)
USE OF FUNDS
SPLOST VII
329-041110 $114,340 $114,340
STORMWATER UTILITY
581-044320-5212115 $62,329 $62,329
TOTAL USES:$114,340 $62,329 $176,669
08.29.2019
CPB#329-041110
08.29.2019
CPB#329-041110
08.29.2019
(SA02 – For changes greater than $20,000) November 2017
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Alfred Benesch & Company Consultant, entered into a contract with Augusta-
Richmond County on “September 17, 2019”, Project No. 581-044320-5212115 File Reference No.
19-148 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
Additional Funding to supplement Task Order Two
It is agreed that as a result of the above described modification the contract amount is increased
by $62,329.00 from $114,340.00 to a new total of $176,669.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, Alfred Benesch & Company Consultant, hereby agree to said
Supplemental Agreement 1 consisting of the above mentioned items and prices, and agree that
this Supplemental Agreement is hereby made a part of the original contract to be performed
under the specifications thereof, and that the original contract is in full force and effect, except
insofar as it might be modified by this Supplemental Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA
Hardie Davis, Jr., Mayor Alfred Benesch & Company
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST:
Title:
Augusta Richmond County Project Number(s): 581-044320-5212115
Supplemental Agreement Number: TASK ORDER TWO
Purchase Order Number: 19ENG796
Alfred Benesch & Company
1005 Broad Street, Suite 200
Augusta, GA 30901
www.benesch.com
P 706-722-4114
F 706-722-6219
July 27, 2020
Augusta Engineering Department
Attention: Mr. Hameed Malik, P.E., PhD.
452 Walker St., Suite 110
Augusta, Georgia 30901
Reference: Bussey Road Improvements
Proposal for Engineering Services (BEN #P2119011)
Dr. Malik:
Benesch appreciates this opportunity to present a proposal for professional engineering design services for the
Bussey Road Improvements Project. As part of our services we have teamed with John M. Bailey and Associates
to provide surveying services. Below is our project approach, project assumptions, fee summary and schedule.
Project Background and Approach
Benesch has prepared the project scope based on the a scoping meeting with the Augusta Engineering
Department (AED) staff on June 29th, 2020. Bussey Road is a dirt road that provides access to five (5) residences
in the Forest Hills area of Augusta-Richmond County, and is appears to be located on private property. The
proposed improvements are to pave Bussey Road and incorporate stormwater improvements and establish right
of way. Benesch will complete a concept design feasibility study by evaluating the impacts to the private properties
by running a preliminary design profile and cross-sections of the proposed road improvements.
This proposal includes services for the completion of Database, and Enhanced Concept Design. Specific tasks to
be completed during each of these phases have been outlined below and on the attached man-hour task sheet.
Database
· John M. Bailey and Associates will complete field surveying and base mapping for the project area. The
basemap will be established on state plane coordinates and include 1’ contour intervals. A project area
map is attached in the John Bailey Surveying proposal.
· A task has been established to use a private locator service to locate underground utilities such as water,
gas, telephone, electrical and cable within the project area.
· Benesch will complete a field check of the new basemap and use this opportunity to complete a kickoff
meeting for the project with AED staff.
Enhanced Concept Design
· Utilizing the surveyed basemap, Benesch will prepare and submit a preliminary concept plan exhibit to
review with AED Staff. Preliminary concept exhibit will include:
o Typical section.
o Construction plan layout.
o Preliminary Cross-sections.
o Limits of Disturbance.
o Preliminary Storm Drain Layout.
o Preliminary easement and right of way requirements.
· Attend preliminary concept review meeting with AED.
· Prepare and submit final concept design per comments from preliminary concept plan review meeting.
· Submit construction cost estimate, and summary of required easements and right of way.
Project Assumptions:
Benesch has prepared the attached task and manhour estimates based on the following design assumptions:
· Benesch assumes attending one (1) kick-off meeting to initiate design services to be completed concurrent
with basemap field check.
· Benesch assumes attending two (2) plan review meetings during the Concept Development Task:
o Preliminary concept plan review meeting with AED staff.
o Final concept plan review meeting with AED staff.
· Hydrology and hydraulic calculations will be completed to establish required storm sewer improvements.
It is noted that the increase in impervious area will be accounted for in the overall Forest Hills Drainage
Study that Benesch is currently evaluating for proposed basin wide improvements. New stormwater
detention facilities is not included in this scope.
Project Exclusions:
Benesch understands the following services are not required in this contract:
o Public Involvement
o Property Owner Meetings
o Environmental Permitting
o Final Construction Plans
o Bid Package Development, Advertising, and Letting Services
o Construction Management, Oversight, Inspection
o SUE Services (A private utility locate is included in the database task)
o Landscape Architecture/Irrigation Design
o Traffic Engineering, Traffic Counts, Pedestrian Counts
o Structural Engineering
o Geotechnical Engineering
Project Fee Summary:
The attached manhour estimates provide a detailed outline of services in which we will work time and materials
against a not to exceed value. Please see below for a summary of fees per phase of work.:
Database: $ 23,414.00 ($20,124 – Bailey)
Enhanced Concept Design: $ 38,915.00
Total Proposed Budget: $ 62,329.00
Schedule:
Upon Notice to Proceed, Benesch will provide a full schedule outlining the plan development process. In general,
the following outlines an estimation of project duration:
1) Field Survey and Basemapping – 4 Weeks
2) Preparation of Enhanced Concept Plans – 4 Weeks
3) Enhanced Concept Plan Revisions and Final Deliverable – 4 Weeks
Again, we appreciate this opportunity to provide a proposal for the Augusta Engineering Department and we look
forward to continuing our work with the County. Should you have any questions please feel free to contact our
office.
Sincerely,
Alfred Benesch & Company
Victor Conover, PE, CFM
Project Manager
Attachments: Man-hour/Fee Estimate - 2 Pages
John M. Bailey & Associates Proposal - 4 Pages
7/27/2020
Augusta, GA
Augusta Engineering Department
Bussey Road Improvements
P2119011
Item/ Task Description
Di
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i
o
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M
a
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a
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Sr
.
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Database
Project Management Tasks
Coordinate Work/Contracts/Invoicing 2 2 4
Prepare Project Schedule 2 2
Attend Kickoff Meeting / Field Check Basemap 8 8 16
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Total = 0 12 0 8 0 0 2 22
Personnel Est. Hours Rate/Hour Cost ($) Totals
Division Manager 0 $235.00 $0.00
Sr. Project Manager 12 $195.00 $2,340.00
Senior Engineer 0 $145.00 $0.00
Engineer 8 $105.00 $840.00
Designer 0 $95.00 $0.00
CAD Designer 0 $75.00 $0.00
Admin 2 $55.00 $110.00
Total per Rate Schedule $3,290.00 $3,290.00
Subconsultant Costs Number Rate Est. Cost ($)
Survey and Database - John Bailey and Associates 1 $20,124.00 $20,124.00
Total Subconsultant Costs $20,124.00
Total Proposed Fees $23,414.00
Date:
Project Location:
Owner:
Project Name:
Benesch Proposal #:
7/27/2020
Augusta, GA
Augusta Engineering Department
Bussey Road Improvements
P2119011
Item/ Task Description
Di
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Concept Plans
0
Preliminary Concept Plans
Project Management - Schedule - Project Status updates 4
Plan Sheet/Typical Section 1 4 8 13
Road Layout 2 8 40 40 90
Profile and cross sections to determine limits 8 20 40 68
Initial hydrology and hydraulics 2 16 8 26
Storm sewer layout 1 8 8 17
Right of way and easement layout 8 8
Prelminary Concept Plan Review Meeting 4 4 8
Final Conept Plans
Revise Concept Plans based plan review comments 1 20 40 40 101
Prepare Detailed Quantity Estimate and Construction Cost Estimates 4 8 12
Submit final concept exhibit and review meeting 4 4 8
0
0
0
Total = 0 16 43 144 152 0 0 355
Personnel Est. Hours Rate/Hour Cost ($) Totals
Division Manager 0 $235.00 $0.00
Sr. Project Manager 16 $195.00 $3,120.00
Senior Engineer 43 $145.00 $6,235.00
Engineer 144 $105.00 $15,120.00
Designer 152 $95.00 $14,440.00
CAD Designer 0 $75.00 $0.00
Admin 0 $55.00 $0.00
Total per Rate Schedule $38,915.00 $38,915.00
Subconsultant Costs Number Rate Est. Cost ($)
Total Subconsultant Costs $0.00
Total Proposed Fees $38,915.00
Date:
Project Location:
Benesch Proposal #:
Owner:
Project Name:
Commission Meeting Agenda
8/18/2020 2:00 PM
James Brown Blvd. (9th Street) Improvements Project (Laney Walker Blvd. to Reynolds Street)
Supplemental Improvements TIA Project#RC07-001218/PI#0011419 Bid #19-292File Reference: 20 –
014(T)
Department:Engineering
Department:Engineering
Caption:Motion to approve to Supplement Construction to E R Snell
Contactor, Inc. in the amount of $546,473.00 for Transportation
Investment Act (TIA) Project, James Brown Blvd. (9th Street)
Improvements Project, subject to receipt of signed contracts and
proper bonds as requested by AED . Bid 19-292
Background:Currently, E.R. Snell Contactor, Inc. is under contract with
Augusta, GA for the Transportation Investment Act (TIA)
Project, James Brown Blvd. (9th Street) Improvements Project.
The Augusta Commission awarded this contract on December
17, 2019. Utility and Storm Sewer construction is under way.
This road corridor is an older city area and Storm Sewer is brick
or clay material. Field observations during construction revealed
that the primary storm line deteriorated. The line collapsing at
multiple points also noted that warranted replacement of over
1,000 LF of storm line with concrete pipe (RCP). To maintain
project schedule and avoid standby time cost, supplementing
subject contract is a cost effective way to complete these
improvements .
Analysis:E.R. Snell Contractor, Inc. is currently under contract with
Augusta, GA/Augusta Engineering for James Brown Blvd. (9th
Street) Improvements work and the cost provided of
$546,473.00 for supplement work. This cost was analyzed and
determined to be reasonable and cost effective for the type of
work being performed.
Financial Impact:Funds are available in Project TIA Funds.
Alternatives:1) Do not approve and find alternative to complete warranted
improvements and meet TIA project completion schedule.
Cover Memo
Recommendation:Approve to Supplement Construction to E R Snell Contactor,
Inc. in the amount of $546,473.00 for Transportation Investment
Act (TIA) Project, James Brown Blvd. (9th Street)
Improvements Project, subject to receipt of signed contracts and
proper bonds as requested by AED.
Funds are
Available in the
Following
Accounts:
Project TIA Funds 371-041110-5414110/T15041218
REVIEWED AND APPROVED BY:
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T15041218.
This request is to Supplement Construction to E R Snell Contractor, Inc
in the amount of $546,473.00 for the
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 576,923$
TIA Funds 7,900$
TIA Discretionary 22,000$
TIA Funds 3,386,198$
TIA Funds 72,640$
TIA Funds 546,473$
4,612,134$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041218
9th Street(James Brown Blvd.) Improvements
(RFP #19-292)
James Brown Blvd. (9th Street) Improvement Project.
Funding is available in the TIA project budget.
8/3/2020
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041218
9th Street(James Brown Blvd.) Improvements
(RFP #19-292)
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB ADDITION CPB
TIA Project
371-041110/5212115-T15041218 ($4,043,661) ($546,473) ($4,590,134)
TIA Discretionary
235-041110/5212115-T19041026 ($22,000) ($22,000)
TOTAL SOURCES: ($4,065,661) ($546,473) ($4,612,134)
USE OF FUNDS
ENGINEERING
371-041110-5414210/T15041218 $4,043,661 $546,473 $4,590,134
TIA Discretionary
235-041110/5212115-T19041026 $22,000 $0 $22,000
TOTAL USES: $4,065,661 $546,473 $4,612,134
8/3/2020
1
1785 Oak Road
Snellville, GA 30078
PROPOSAL & CONTRACT
Date: July 7, 2020
Augusta Engineering Department
452 Walker St.
Augusta , GA 30901
9th Street – Additioanl Storm Drain Scope
Estimator: Chip Price
E.R. Snell Contractor, Inc., subject to the terms and conditions following and hereinafter stated, proposes to furnish all labor, material and equipment required for the
performance of the following described work in connection with construction or improvements at the above stated project.
DESRIPTION UNIT QTY UNIT PRICE TOTAL
HAUL OFF UNSUITABLE MATERIAL CY 2600.00 $ 46.30 $ 120,380.00
SAND CLAY BACK FILL MATERIAL CY 2400 $ 11.33 $ 27,192.00
TYPE 2 BACKFILL ( BEDDING STONE 6-8 IN THK) TN 450.00 $ 28.40 $ 12,780.00
CONCRETE TRENCH CAP (8" THICK) CY 260 $ 292.70 $ 76,102.00
2" ASPHALT OVER CONCRETE TN 140.00 $ 111.25 $ 15,575.00
ADDITIONAL SAW CUT LF 4200 $ 3.25 $ 13,650.00
TRENCH BOX RENTAL LS 1 $ 8,980.00 $ 8,980.00
24" RCP LF 434 $ 83.00 $ 36,022.00
36" RCP ADDED AT CONTRACT UNIT PRICE LF 490 $ 117.00 $ 57,330.00
18" RCP ADD AT CONTRACT UNIT PRICE LF 122 $ 58.50 $ 7,137.00
STORM SEWER MANHOLE TP 2 EA 1 $ 16,125.00 $ 16,125.00
STORM SEWER MANHOLE TP 2 ADDL DEPTH CL1 VF 6 $ 1,255.00 $ 7,530.00
STORM SEWER MANHOLE TP 1 EA 8 $ 3,470.00 $ 27,760.00
STORM SEWER MANHOLE TP 1 ADDL DEPTH CL1 VF 16 $ 385.00 $ 6,160.00
DROP INLET, GROUP 1 EA 2.00 $ 3,360.00 $ 6,720.00
CATCH BASIN, GP 1 EA 5.00 $ 3,550.00 $ 17,750.00
SUBTOTAL
$ 457,193.00
ALTERNATE BACKFILL MATERIAL IF SAND CLAY IS NOT AVAILABLE
M10 - BACKFILL INCL HAUL TN 4800 $ 18.60 $ 89,280.00
Terms:
1. This proposal is based upon estimated quantities per plans prepared by Cranston Engineering.
2. The Storm Sewer Manhope Type 2 the will be the junction of the Existing 72” brick culvert with the 2 legs of 36 in RCP in each
direction, should be designed by an engineer. Our price is based on certain assumptions of a design and could change depending
upon an engineered design.
Prepared By Chip Price Date 07/07/20
Acceptance of Proposal Date
Commission Meeting Agenda
8/18/2020 2:00 PM
Motion to Authorize Condemnation 4119 Woodard Avenue.
Department:Engineering
Department:Engineering
Caption:Motion to authorize condemnation to acquire title of a portion
of property for permanent easement (Parcel 154-0-011-01-0)
4119 Woodard Avenue.
Background:The City has been unable to reach an agreement with the
property owner and therefore seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property.
The required property consists of 1,121 square feet of permanent
easement. The appraised value is $224.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 514043490-5411120 J/L 81500100-5411120
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Willis Foreman Road Improvements Project Design Services for Road Widening and
ReconstructionGDOT Project Number: PI#0013703 RFQ Item: 17-265File Reference: 20 – 014(A)
Department:Engineering
Department:Engineering
Caption:Motion to approve Supplement funding (SA2) for Engineering
Preliminary Design Phase (design phase 2) of the Design
Consultant Services Agreement to CHA (formerly Wolverton &
Associates, Inc.) in the amount of $1,441,833.55 for the Willis
Foreman Improvement Project as requested by the AED. RFQ
17-265
Background:This project is listed in the Transportation Improvement
Program (TIP). Willis Foreman Road is a two-way rural
collector with a total of two through lanes. The proposed project
provides connectivity between two urban major arterials (US 1
and US 25). The purpose of this project is to improve traffic
flow and public safety and minimize traffic congestion by
increasing the capacity and providing improvements along
Willis Foreman Road between SR4/US1 and SR121/US25.
Project Improvements concept includes widening to three lanes
roadway section and turn lanes as needed, widening the bridge
over Spirit Creek (if needed), major intersection improvements
and adding curb and gutter, sidewalks and street lights . In
March 2018, Augusta Commission awarded Willis Foreman
Design Professional Services to Wolverton & Assoc. (now CHA
Companies).
Analysis:This Project is under design and a phased design approach is
adopted as a result of GDOT project oversight and federal
funding. On March 6, 2018 Augusta Commission approved
funding for design concept phase initial tasks. The Concept
Phase is complete and project is ready for primary design and
right-of-way plans development (Phase 2 of design completion
process)
Financial Impact:
Cover Memo
MPO Z230s funds. Augusta MPO through GDOT identified
federal and state funding source to complete the engineering
design phase. It is a reimbursable expense. Augusta entered in
agreement (Project Framework Agreement) with GDOT for
utilizing federal and state funding for the project up to the
amount of $3,000,000.00 for completing Design.
Alternatives:2). Do not approve and abandon the project.
Recommendation:Approve Supplement funding (SA2) for Engineering
Preliminary Design Phase (design phase2) of the Design
Consultant Services Agreement to CHA (formerly Wolverton &
Associates, Inc.) in the amount of $1,441,833.55 for the Willis
Foreman Improvement Project as requested by the AED.
Funds are
Available in the
Following
Accounts:
MPO Transportation Improvement Program Z230 S funds 340-
041110-5212115/TP1809005
REVIEWED AND APPROVED BY:
Cover Memo
Georgia Department of Transportation
COST PROPOSAL
Proj. No.:RFQ 17-265 Project:Willis Foreman Road Widening and Reconstruction
PI No.:0013703 County:Richmond Master Contract:
Prime:CHA Contract Type:Cost Plus Fixed Fee Contract Expiration:
Date:5-Jun-2020 Fixed Fee %:10%Task Order No:
Cost Summary
By Phase / Discipline / Firm ˅ Formula Pulls Firm Name from each Discipline Tab
Total Fee CHA CHA Hussey Gay Bell Michael Baker
International
CHA VHB Hussey Gay Bell Johnson
Laschober
CHA United Consulting Johnson
Laschober
Primacq
Enter discipline provided by
firm >>Project
Management
Roadway
Design
Design Support Bridge Design &
Hydraulics
Traffic
Operations
Environmental Survey Landcaping Utilities
Investigation
(SUE)
Geotech Lighting Vendor-ROW
Totals 3,076,044.41$ 53,237.99$ 1,058,354.41$ 704,211.12$ 211,881.52$ 107,651.45$ 255,450.10$ 125,983.21$ 37,834.78$ 174,967.55$ 235,897.58$ 94,684.70$ 15,890.00$
1 Concept Development -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2 Database Preparation 103,403.73$ -$ -$ -$ -$ -$ -$ -$ -$ 103,403.73$ -$ -$
3 Environmental Document 149,911.44$ 4,602.37$ 11,577.54$ 7,068.49$ -$ -$ 126,663.04$ -$ -$ -$ -$ -$
4 Preliminary Plans 1,097,976.34$ 21,493.67$ 468,476.22$ 341,952.01$ 123,115.36$ 14,823.13$ 5,852.06$ 16,011.46$ 18,759.95$ 19,362.67$ 21,413.91$ 46,715.90$
5 Right of Way Plans 282,919.35$ 3,068.24$ 127,087.16$ 63,825.76$ -$ -$ -$ 73,048.19$ -$ -$ -$ -$ 15,890.00$
6 Final Plans 1,297,890.58$ 24,073.71$ 451,213.49$ 291,364.86$ 88,766.16$ 14,197.90$ 109,823.60$ 36,923.56$ 19,074.83$ -$ 214,483.67$ 47,968.80$
7 Construction Services -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
8 Special Studies 143,942.97$ -$ -$ -$ -$ 78,630.42$ 13,111.40$ -$ -$ 52,201.15$ -$ -$
9 Public Involvement -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Fixed Fee 258,191.01$ 4,831.96$ 94,484.95$ 63,138.64$ 19,100.05$ 9,715.24$ 22,176.49$ 9,260.04$ 3,439.53$ 13,371.47$ 10,064.94$ 8,607.70$
Tab Name>> PM1 Rd1 DS1 Br1 Trf1 Env1 Srv1 LA SUE1 OMT1 Lt1
DBE (Yes or No)No No No No No No No No No No No No
DBE Participation -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
DBE %
Contract DBE Goal %0.0%
N/A
Phase Phase Description
Include a column for each discipline tab included in the proposal.
Ensure formulas link to the corresponding discipline tab.
7/26/2020 11:53 AM
Willis Foreman - TO 3 - 7-7-2020 Cost Summary Page 1 of 2
Georgia Department of Transportation
COST PROPOSAL
Proj. No.:RFQ 17-265 Project:Willis Foreman Road Widening and Reconstruction
PI No.:0013703 County:Richmond Master Contract:
Prime:CHA Contract Type:Cost Plus Fixed Fee Contract Expiration:
Date:5-Jun-2020 Fixed Fee %:10%Task Order No:
N/A
CHA CHA Hussey Gay Bell Michael Baker
International
CHA VHB Hussey Gay Bell Johnson
Laschober
CHA United Consulting Johnson
Laschober
Primacq
Project
Management
Roadway
Design
Design Support Bridge Design &
Hydraulics
Traffic
Operations
Environmental Survey Landcaping Utilities
Investigation
(SUE)
Geotech Lighting Vendor-ROW
Totals 25,080 292 9,165 5,824 1,590 868 2,133 1,162 474 1,725 917 930 -
1 Concept Development - - - - - - - - - - - -
2 Database Preparation 924 - - - - - - - - 924 - -
3 Environmental Document 1,151 24 80 48 - - 999 - - - - -
4 Preliminary Plans 8,905 122 3,982 2,774 872 108 30 94 231 115 117 460
5 Right of Way Plans 2,494 16 1,190 584 - - - 704 - - - -
6 Final Plans 10,140 130 3,913 2,418 718 102 982 364 243 - 800 470
7 Construction Services - - - - - - - - - - - -
8 Special Studies 1,466 - - - - 658 122 - - 686 - -
9 Public Involvement - - - - - - - - - - - -
By Phase / Firm
Phase Phase Description Total Hours
Hours Summary
7/26/2020 11:53 AM
Willis Foreman - TO 3 - 7-7-2020 Cost Summary Page 2 of 2
(SA02 – For changes greater than $20,000) November 2017
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, CHA “(formerly Wolverton & Associates, Inc.,)” Consultant, entered into a
contract with Augusta-Richmond County on “March 6, 2018”, Project No. 340-041110-
TP1809005 File Reference No. 17-265, PI No. 0013703 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
Additional Funding to supplement Engineering Preliminary
Design Phase 2 of the Design Consultant Services Agreement
It is agreed that as a result of the above described modification the contract amount is increased
by $1,441,833.55 from $1,180,410.85 to a new total of $2,622,244.40.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, CHA “(formerly Wolverton & Associates, Inc.)”, Consultant, hereby
agree to said Supplemental Agreement 1 consisting of the above mentioned items and prices,
and agree that this Supplemental Agreement is hereby made a part of the original contract to be
performed under the specifications thereof, and that the original contract is in full force and
effect, except insofar as it might be modified by this Supplemental Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA
Hardie Davis, Jr., Mayor CHA (formerly Wolverton & Associates, Inc.)
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST:
Title:
Augusta Richmond County Project Number(s): #340-041110-TP1809005
Supplemental Agreement Number: 2
Purchase Order Number: 18ENG546
Augusta-Richmond County, Georgia
RFQ-17-265
SA2
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, .
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#3400041110-TP1809005. This request is for
Supplement Agreement Number Two to CHA (formerly Wolverton & Associates, Inc.,)
in the amount of $1,441,833.55 for the MPO Z230 project for Willis Foreman
Road Improvement Project. Funding is available in the MPO Z230 funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
MPO Z230 1,005,520$
MPO Z230 174,900$
MPO Z230 1,441,840$
2,622,260$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#340-041110-TP1809005
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
Willis Foreman Improvement Project
1 of 2 7/31/2020
Augusta-Richmond County, Georgia
RFQ-17-265
CPB#340-041110-TP1809005
CAPITAL PROJECT BUDGET
Willis Foreman Improvement Project
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
MPO Z230 (1,180,420)$ (1,441,840)$ (2,622,260)$
340-041110-5212115
-$
TOTAL SOURCES: (1,180,420)$ (1,441,840)$ (2,622,260)$
USE OF FUNDS
Engineering
340-041110-5212115-TP1809005 1,180,420$ 1,441,840$ 2,622,260$
TOTAL USES:1,180,420$ 1,441,840$ 2,622,260$
2 of 2 7/31/2020
Commission Meeting Agenda
8/18/2020 2:00 PM
Pension Committee
Department:
Department:
Caption:Motion to approve Ordinances Restating the 1945 and 1949
Pension Plans and submission to IRS for favorable
determination letter. Waive second readings.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/18/2020 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo