HomeMy WebLinkAbout2020-06-16 Meeting AgendaCommission Meeting Agenda
Commission Chamber
6/16/2020
2:00 PM
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A.Mr. Bryan Birmingham regarding Sunday Liquor Sales for bars.Attachments
CONSENT AGENDA
(Items 1-12)
PLANNING
1. FINAL PLAT – SIMS LANDING PH. II – S-908 – A request for
concurrence with the Augusta Georgia Planning Commission to approve
a petition by Georgia Civil, on behalf of D. R. Horton, requesting final
plat approval of Sims Landing Ph. II. This residential subdivision is an
extension of Sims Landing Subdivision located off Gordon Highway and
contains 150 lots. DISTRICT 3
Attachments
2. Z-20-15 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a petition by
Live River Baptist Church requesting a Special Exception to bring an
existing church into zoning conformance per Section 26-1-(a) of the
Comprehensive Zoning Ordinance for Augusta, Georgia affecting
property containing 1.8 acres and known as 3404 Jack Kelly Road. Tax
Map 156-0-044-00-0 DISTRICT 6 1. The conceptual site plan is
considered for illustrative purposes of the present zoning action only.
Attachments
2. A site plan shall be submitted that meets all applicable City codes and
regulations before land disturbing permits may be issued. 3.
3. The need for and placement of all curb cuts shall be approved by
Augusta Traffic Engineering.
4. Surface parking and maneuvering area materials shall be subject to the
approval of the Augusta Engineering Department.
5. If any outdoor lighting fixtures servicing the church and/or parking
lot are planned they shall be directed downward and not toward nearby
residences.
3. Z-20-17 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Paul E.
Johnson requesting a change of zoning from Zone P-1 (Professional
Office) to Zone B-1 (Neighborhood Business) affecting property
containing 0.59 acres and known as 3408 Peach Orchard Road. Tax
Map 133-1-026-00-0 DISTRICT 6 1. The only B-1 (Neighborhood
Business) use of the property shall be for a child care center or those uses
permitted in the current P-1 (Professional) Zone. 2. The facility must
receive and maintain a license by the Georgia Department of Early Care
and Learning - Bright from the Start. 3. The facility must receive and
maintain a local business license. 4. A minimum of 8.5 parking spaces
along with drop off and pick up spaces must be clearly marked and kept
separate from any outside area used by the children. 5. Adequate
fenced play area must be provided in the rear of the property and
separated from any traffic flow. 6. The secondary access to Satcher Blvd.
must be kept clear and available as needed. 7. Signage may only be
allowed under the current P-1 (Professional) regulations. 8. Hours of
operation shall be limited to 6:00 a.m. to 7:00 p.m.
Attachments
4. Z-20-18 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Cranston
Engineering Group, on behalf of Augusta Arsenal Soccer Club, Inc.,
requesting to amend the conditions from Z-02-131 affecting property
containing 6.53 acres and known as 3724 Benchmark Drive. Tax Map
029-0-002-00-0 DISTRICT 3 1. The approximately 6.53 acre site
substantially conform to the Site Plan submitted with the rezoning
application. 2. A tree save area be required along the western boundary
of the property between the soccer fields and the church property,
substantially conforming to the tree save area on the Site Plan submitted
with the rezoning applications, unless the church gives permission, in
writing that the tree save area does not have to be retained. 3. This
Attachments
project shall comply with all development standards and regulations set
forth by the City of Augusta, GA at the time of development.
5. Z-20-23 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Ronnie
Powell, on behalf of Byron B. Mangum, requesting a change of zoning
from Zone A (Agriculture) to Zone B-2 (General Business) affecting
property known as part of 2933 Gordon Highway and containing
approximately 19.54 acres. Part of Tax Map 078-0-006-00-0 DISTRICT
3 1. Permitted uses included in the B-2 zone with exception of
automobile service and repair establishments. 2. Sidewalks must be
provided on at one side of the street within the development and comply
with ADA standards. 3. Conduct a traffic study to assess where traffic
signals or acceleration / deceleration lanes and roadway access are
needed. 4. All new streets must meet the minimum specifications of
Augusta Engineering and Fire Departments. 5. This development must
conform to all aspects of the Augusta Tree Ordinance. 6. Direct
commercial lighting of buildings, parking area and signs away from
nearby residence areas.
Attachments
6. Z-20-24 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Ronnie
Powell, on behalf of Byron B. Mangum, requesting a change of zoning
from Zone A (Agriculture) to Zone R-3C (Multiple-family
Residential) affecting property known as part of 2933 Gordon Highway
and containing approximately 16.0 acres. Part of Tax Map 078-0-006-
00-0 DISTRICT 3 1. This development shall substantially conform to
the concept plan filed with this application. 2. The development shall be
limited to no more than 320 apartment units. 3. Sidewalks must be
provided on at least one side of the street within the development and
comply with ADA standards. 4. Conduct a traffic study to properly
assess whether traffic signals or acceleration / deceleration lanes are
needed. 5. All new streets must meet the minimum specifications of
Augusta Engineering and Fire Departments. 6. This development must
conform to all aspects of the Augusta Tree Ordinance. 7. This phase of
development must have at least two points of access that directly
connects to Gordon Highway. 8. Provide walking trails or pathways to
connect areas of the development.
Attachments
7.Attachments
Z-20-25 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Ronnie
Powell, on behalf of Byron B. Mangum, requesting a change of zoning
from Zone A (Agriculture) to R-1E (One-family Residential) affecting
property known as part of 2933 Gordon Highway and containing
approximately 26.93 acres. Part of Tax Map 078-0-006-00-0 DISTRICT
3 1. This development shall substantially confirm to the concept plan
filed with this application. 2. The development shall be limited to no
more than 179 townhome units. 3. Sidewalks must be provided on at
least one side of the street within the development and comply with ADA
standards. 4. Conduct a traffic study to assess whether traffic signals or
acceleration / deceleration lanes are needed. 5. All new streets must meet
the minimum specifications of Augusta Engineering and Fire
Departments. 6. This development must conform to all aspects of the
Augusta Tree Ordinance. 7. This phase of development must have the
necessary parking including suitable locations and placement of overflow
parking. 8. This development must meet all open space requirements.
These areas do not include stormwater detention.
8. Z-20-26 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Nelson
Darden, on behalf of Nelson Darden and Cynthia Burrus, requesting a
change of zoning from Zone R-1 (One-family Residential) to Zone
R-MH (Residential Manufactured Home) affecting property known as
4609 Rambling Rose Circle South and containing 9.65 acres. Tax Map
194-0-036-07-0 DISTRICT 8 1. Only one home, manufactured or
stick-built, shall be allowed on the subject track. 2. The 9.65 acre subject
property cannot be furthered subdivided. 3. The manufactured home
shall be owner occupied; the manufactured home cannot serve as a rental
unit, nor can rooms within the manufactured home be rented. 4. When
Mr Darden ceases to live in the manufactured home, he, or his family,
will have 90 days to remove the manufactured home from the property.
5. The manufactured home shall be placed as close as possible to the
spot where a home was before so as to not be visible to residents of
Rambling Rose Subdivision.
Attachments
9. Z-20-27 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by
Katherine Calamos requesting a change of zoning from Zone A
(Agriculture) to Zone B-2 (General Business) affecting property
known as 3619 Peach Orchard Road and containing 0.93 acres. Tax
Attachments
Map 155-0-043-00-0 DISTRICT 6 1. The conceptual site plan is
considered for illustrative purposes of the present zoning action only. A
site plan shall be submitted that meets all applicable City codes and
regulations before land disturbing/building permits may be issued.
2. Surface parking and maneuvering area materials shall be subject to the
approval of the Augusta Engineering Department. The width of the
driveway entrance shall be determined by Augusta Traffic Engineering
and if it must be widened must be approved by G-DOT. 3. If any outdoor
lighting fixtures for the parking lot or storage building are planned they
shall be directed away from residences located to the rear of the
subject property.
10. Z-20-28 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Jonathan
Crawford, on behalf of Governor’s Place Partners, LLC, requesting to
amend the concept plan presented for R-1D (One-family Residential)
Zoning as part Z-17-29 to establish a subdivision amenity area in
Governors Place affecting property known as part of 1102 George W.
Crawford Drive containing 0.40 acres. Part of Tax Map 066-0-056-04-0
1. The property shall have a sign posted on George W Crawford Drive
and on Adelle Court stating “Future Home of Clubhouse/Amenity Area”
before any lots are sold and until the amenity area is built and a
Certificate of Occupancy (CO) is issued. 2. The property line between
112 Adelle Court and the amenity area shall be flagged every 20’, and the
proposed location of the clubhouse shall be flagged to clearly identity the
common property line and the close proximity of the amenity area to 112
Adelle Court until such time as the clubhouse is built or 112 Adelle Court
is sold, whichever occurs first. 3. A fence and solid vegetative screen
(trees and shrubs) per the requirements of the Augusta Tree Ordinance
for side buffers shall be required along the western and northern property
lines of the amenity area, adjacent to residential lots. 4. A streetyard
meeting the requirements of the Augusta Tree Ordinance will be required
along George W Crawford Drive and along Adelle Court to reduce noise
for nearby residential lots. 5. The pool area must meet all State of
Georgia and Richmond County Health Dept. codes for safety and ADA
compliance. Hours of operation for the pool shall be clearly posted and
all outdoor activities must cease at 11:00 pm. 6. Signage for the amenity
area must meet Richmond County Health Dept., City of Augusta code
and Comprehensive Zoning Ordinance regulations. 7. Lighting shall be
designed to be directed away from adjacent residentially
zoned/developed properties. There shall be no “light trespass” for any
after-hours security lighting utilized by the amenity area. Light levels at
the property line should not exceed 0.1 footcandles (fc). 8. On-street
Attachments
parking spaces proposed along Adelle Court must be approved by the
Traffic Engineer and the Augusta Engineering Department or it will not
be allowed. 9. There shall be no parking signs posted along George W
Crawford Drive and along Adele Court within 125’ of the subject
property in all directions to discourage parking from the amenity area in
front of adjacent residential lots. 10. Due to the vast number of lots in
Governor’s Place Subdivision, golf cart parking, at a rate to be set by the
Director of Planning and Development, must be provided onsite adjacent
to the proposed onsite parking area. This area may be grassed, but
parking spaces must be clearly delineated with wheel stops and the riding
surface in this area must be sufficient to support the weight of a golf cart,
either by use of grass mats, porous grass pavers, grass protection mesh, or
some other mechanism sufficient to keep the area from rutting and / or
prevent degradation of the golf cart parking area due to weather or
frequent use. Signage must denote the requirement for golf carts to park
in the golf cart parking area 11. The amenity area (office/clubhouse, pool
and parking) shall meet all applicable City codes and regulations at the
time of plan submittal.
11. Z-20-29 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Joseph
Elam requesting a change of zoning from Zone A (Agriculture) and
Zone R-1B (One-family Residential) to Zone B-1 (Neighborhood
Business) to establish a child day care center affecting property
containing 2.82 acres and located at 1609 Barton Chapel Road. Tax Map
053-0-058-00-0 DISTRICT 3 1. A site plan shall be submitted that
meets all applicable City codes and regulations before land disturbing
permits may be issued. 2. The need for and placement of all curb
cuts shall be approved by Augusta Traffic Engineering.
Attachments
PETITIONS AND COMMUNICATIONS
12.Motion to approve the minutes of the regular and Special Called
Meetings held on June 2, 2020. Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6/16/2020
AUGUSTA COMMISSION
REGULAR AGENDA
6/16/2020
(Items 13-41)
PLANNING
13. Z-20-01 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by WSM
Ventures, LLC, on behalf of Evans Best, LLC, requesting a change of
zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General
Business) affecting property containing 0.36 acres and known as 3133
Washington Road. Tax Map 011-0-025-02-0 DISTRICT 7 1. The
current development standards and regulations shall be met when
submitting a site plan. (Deferred from the May 5, 2020 Commission
Meeting to June 16th meeting)
Attachments
PUBLIC SERVICES
14.Approve contract modification to correct an error in the Airport's Parking
Canopy Project to correspond with the approved bid award in the amount
of $298,917.00.
Attachments
15.Discuss additional requirements/policies the Commission can implement
to hold vacant and abandon lot owners more accountable for upkeep of
their property. (Requested by Mayor Pro Tem Sean Frantom)
Attachments
16.Request for Rent Relief-Olde Town Pickers. Attachments
17.Approve changing the name of the Augusta Common Park to "Breonna
Taylor , Ahmaud Arbery and George Floyd Memorial Park" to include an
appropriate marker. (Requested by Commissioner Bill Fennoy)
Attachments
18.
Discuss the desolate condition of Perry Ave. between 11th & 12th
Streets. (Requested by Commissioner Marion Williams)Attachments
ADMINISTRATIVE SERVICES
19.Abolish the Augusta Land Bank Authority. (Requested by
Commissioner Marion Williams)Attachments
20.Discuss the city's discrimination against minorities and women.
(Requested by Commissioner Marion Williams)Attachments
21.Discuss COVID-19 Small Business Relief Program. (Requested by
Mayor Hardie Davis, Jr.) Attachments
22.Discuss possible ways and means city government can guide or offer
financial aid and assistance to locally owed Bars for recovery and
continued operations after state ordered closure is lifted. (Requested by
Commissioner John Clarke)
Attachments
23.Erect a Memorial Wall in honor of Augustans who lost their lives to
COVID-19. (Requested by Commissioner Bill Fennoy)Attachments
24. DENY AN ORDINANCE TO REQUIRE THAT FACE COVERINGS
OR MASKS BE WORN IN AUGUSTA, GEORGIA
GOVERNMENTAL BUILDINGS DURING THE COVID-19 PUBLIC
HEALTH EMERGENCY AND RECOVERY. (Requested by
Commissioner Brandon Garrett)
Attachments
PUBLIC SAFETY
25.Present the 2019 Information Technology Annual Report and an update
on the Information Technology Strategic Plan. Attachments
26.Attachments
Update from Chief Chris James regarding what steps are we taking to
accept evacuees from the coast in case of a major weather event.
(Requested by Commissioner Bill Fennoy)
27.Read and adopt 2019 Ordinance, number of alarm system requirement,
regulations and penalties. (Requested by Commissioner John Clarke) Attachments
28.Motion to approve Augusta-Richmond County FY21 Capacity
Agreement for state inmates being housed at the Richmond County
Correctional Institution.
Attachments
FINANCE
29.Discuss the upcoming COLA for city employees. (Requested by
Commissioner Ben Hasan)Attachments
30.Present the financial reports for the year ended December 31, 2019 and
the three month period ended March 31, 2020. Attachments
ENGINEERING SERVICES
31.Approve entering into Memorandum of Understanding (MOU) with a
local Non-profit Organization (Greater Augusta Arts Council) to create
opportunities for Augusta citizens’ participation in activities that are
designed to reduce pollutants in local waterways and authorize Mayor to
sign MOU as requested by the Augusta Engineering Department.
(Deferred from the June 2 Commission meeting)
Attachments
32.Request by Dixon Airline Recycling and Disposal for a letter of
consistency to operate a construction and demolition landfill. (Requested
by Commissioner Brandon Garrett)
Attachments
33.Discuss the flooding of the Cedar Grove Cemetery. (Requested by
Commissioner Bill Fennoy)Attachments
34.Discuss dire need of continuous maintenance mowing and general work
performance to maintain aesthetically pleasing results for city maintained
cemeteries, Magnolia, Cedar Grove and Westview. (Requested by
Commission John Clarke)
Attachments
35.Discuss schedule for the repairing, grass cutting and general maintenance
of the Mims Road sidewalks. Sidewalks in question run between
Hephzibah-McBean Road to the end of sidewalk toward Peach Orchard
Rd. (Requested by Commissioner John Clarke)
Attachments
36.Update from Environmental Services Department regarding the process
for vacant lots grass cutting. (Requested by Commissioner Bill Fennoy)Attachments
APPOINTMENT(S)
37.Motion to approve the reappointment of Mr. Butch Gallop and the
appointment of Mr. Charles Lamback to fill the seat held by Mr. Terry
Elam. (Requested by Commissioner Ben Hasan - deferred from the
June 2 Commission meeting)
Attachments
ADMINISTRATOR
38.Update on recruitment process for the Director of Augusta Recreation.
(Requested by Commissioner Marion Williams)Attachments
39.Update from staff on SPLOST 8 in light of new March 2021 election
date. (Requested by Commissioner Marion Williams)Attachments
OTHER BUSINESS
40.To accept the mobile dog adoption van grant from the Stanton
Foundation, allow the Mayor to execute the grant document, and approve
to use the fund to purchase the mobile dog adoption van.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
41.Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
6/16/2020 2:00 PM
Mr. Bryan Birmingham
Department:
Department:
Caption:Mr. Bryan Birmingham regarding Sunday Liquor Sales for bars.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Final Plat - Sims Landing Ph. 2
Department:Planning and Development
Department:Planning and Development
Caption: FINAL PLAT – SIMS LANDING PH. II – S-908 – A request
for concurrence with the Augusta Georgia Planning Commission
to approve a petition by Georgia Civil, on behalf of D. R.
Horton, requesting final plat approval of Sims Landing Ph.
II. This residential subdivision is an extension of Sims Landing
Subdivision located off Gordon Highway and contains 150 lots.
DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Z-20-15
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-15 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Live River Baptist Church requesting a Special
Exception to bring an existing church into zoning conformance
per Section 26-1-(a) of the Comprehensive Zoning Ordinance
for Augusta, Georgia affecting property containing 1.8 acres and
known as 3404 Jack Kelly Road. Tax Map 156-0-044-00-0
DISTRICT 6 1. The conceptual site plan is considered for
illustrative purposes of the present zoning action only.
2. A site plan shall be submitted that meets all applicable City
codes and regulations before land disturbing permits may be
issued. 3.
3. The need for and placement of all curb cuts shall be
approved by Augusta Traffic Engineering.
4. Surface parking and maneuvering area materials shall be
subject to the approval of the Augusta Engineering Department.
5. If any outdoor lighting fixtures servicing the church and/or
parking lot are planned they shall be directed downward and
not toward nearby residences.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Z-20-17
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-17 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Paul E. Johnson requesting a change of zoning from
Zone P-1 (Professional Office) to Zone B-1 (Neighborhood
Business) affecting property containing 0.59 acres and known as
3408 Peach Orchard Road. Tax Map 133-1-026-00-0
DISTRICT 6 1. The only B-1 (Neighborhood Business) use of
the property shall be for a child care center or those uses
permitted in the current P-1 (Professional) Zone. 2. The
facility must receive and maintain a license by the Georgia
Department of Early Care and Learning - Bright from the
Start. 3. The facility must receive and maintain a local
business license. 4. A minimum of 8.5 parking spaces along
with drop off and pick up spaces must be clearly marked and
kept separate from any outside area used by the children.
5. Adequate fenced play area must be provided in the rear of the
property and separated from any traffic flow. 6. The secondary
access to Satcher Blvd. must be kept clear and available as
needed. 7. Signage may only be allowed under the current P-1
(Professional) regulations. 8. Hours of operation shall be
limited to 6:00 a.m. to 7:00 p.m.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:Cover Memo
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Z-20-18
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-18 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Cranston Engineering Group, on behalf of Augusta
Arsenal Soccer Club, Inc., requesting to amend the conditions
from Z-02-131 affecting property containing 6.53 acres and
known as 3724 Benchmark Drive. Tax Map 029-0-002-00-0
DISTRICT 3 1. The approximately 6.53 acre site substantially
conform to the Site Plan submitted with the rezoning
application. 2. A tree save area be required along the western
boundary of the property between the soccer fields and the
church property, substantially conforming to the tree save area
on the Site Plan submitted with the rezoning applications, unless
the church gives permission, in writing that the tree save area
does not have to be retained. 3. This project shall comply with
all development standards and regulations set forth by the City
of Augusta, GA at the time of development.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
Cover Memo
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Z-20-23
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-23 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Ronnie Powell, on behalf of Byron B. Mangum,
requesting a change of zoning from Zone A (Agriculture) to
Zone B-2 (General Business) affecting property known as part
of 2933 Gordon Highway and containing approximately 19.54
acres. Part of Tax Map 078-0-006-00-0 DISTRICT 3 1.
Permitted uses included in the B-2 zone with exception of
automobile service and repair establishments. 2. Sidewalks must
be provided on at one side of the street within the development
and comply with ADA standards. 3. Conduct a traffic study to
assess where traffic signals or acceleration / deceleration lanes
and roadway access are needed. 4. All new streets must meet
the minimum specifications of Augusta Engineering and Fire
Departments. 5. This development must conform to all aspects
of the Augusta Tree Ordinance. 6. Direct commercial lighting of
buildings, parking area and signs away from nearby residence
areas.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Z-20-24
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-24 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Ronnie Powell, on behalf of Byron B. Mangum,
requesting a change of zoning from Zone A (Agriculture) to
Zone R-3C (Multiple-family Residential) affecting property
known as part of 2933 Gordon Highway and containing
approximately 16.0 acres. Part of Tax Map 078-0-006-00-0
DISTRICT 3 1. This development shall substantially conform
to the concept plan filed with this application. 2. The
development shall be limited to no more than 320 apartment
units. 3. Sidewalks must be provided on at least one side of the
street within the development and comply with ADA standards.
4. Conduct a traffic study to properly assess whether traffic
signals or acceleration / deceleration lanes are needed. 5. All
new streets must meet the minimum specifications of Augusta
Engineering and Fire Departments. 6. This development must
conform to all aspects of the Augusta Tree Ordinance. 7. This
phase of development must have at least two points of access
that directly connects to Gordon Highway. 8. Provide walking
trails or pathways to connect areas of the development.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:Cover Memo
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Z-20-25
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-25 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Ronnie Powell, on behalf of Byron B. Mangum,
requesting a change of zoning from Zone A (Agriculture) to
R-1E (One-family Residential) affecting property known as
part of 2933 Gordon Highway and containing approximately
26.93 acres. Part of Tax Map 078-0-006-00-0 DISTRICT 3
1. This development shall substantially confirm to the concept
plan filed with this application. 2. The development shall be
limited to no more than 179 townhome units. 3. Sidewalks must
be provided on at least one side of the street within the
development and comply with ADA standards. 4. Conduct a
traffic study to assess whether traffic signals or acceleration /
deceleration lanes are needed. 5. All new streets must meet the
minimum specifications of Augusta Engineering and Fire
Departments. 6. This development must conform to all aspects
of the Augusta Tree Ordinance. 7. This phase of development
must have the necessary parking including suitable locations and
placement of overflow parking. 8. This development must meet
all open space requirements. These areas do not include
stormwater detention.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:Cover Memo
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Z-20-26
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-26 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Nelson Darden, on behalf of Nelson Darden and
Cynthia Burrus, requesting a change of zoning from Zone R-1
(One-family Residential) to Zone R-MH (Residential
Manufactured Home) affecting property known as 4609
Rambling Rose Circle South and containing 9.65 acres. Tax
Map 194-0-036-07-0 DISTRICT 8 1. Only one home,
manufactured or stick-built, shall be allowed on the subject
track. 2. The 9.65 acre subject property cannot be furthered
subdivided. 3. The manufactured home shall be owner
occupied; the manufactured home cannot serve as a rental unit,
nor can rooms within the manufactured home be rented.
4. When Mr Darden ceases to live in the manufactured home,
he, or his family, will have 90 days to remove the manufactured
home from the property. 5. The manufactured home shall be
placed as close as possible to the spot where a home was before
so as to not be visible to residents of Rambling Rose
Subdivision.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Z-20-27
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-27 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Katherine Calamos requesting a change of zoning
from Zone A (Agriculture) to Zone B-2 (General Business)
affecting property known as 3619 Peach Orchard Road and
containing 0.93 acres. Tax Map 155-0-043-00-0 DISTRICT 6
1. The conceptual site plan is considered for illustrative
purposes of the present zoning action only. A site plan shall be
submitted that meets all applicable City codes and regulations
before land disturbing/building permits may be issued.
2. Surface parking and maneuvering area materials shall be
subject to the approval of the Augusta Engineering Department.
The width of the driveway entrance shall be determined by
Augusta Traffic Engineering and if it must be widened must be
approved by G-DOT. 3. If any outdoor lighting fixtures for the
parking lot or storage building are planned they shall be directed
away from residences located to the rear of the subject property.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
Cover Memo
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Z-20-28
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-28 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Jonathan Crawford, on behalf of Governor’s Place
Partners, LLC, requesting to amend the concept plan presented
for R-1D (One-family Residential) Zoning as part Z-17-29 to
establish a subdivision amenity area in Governors Place
affecting property known as part of 1102 George W. Crawford
Drive containing 0.40 acres. Part of Tax Map 066-0-056-04-0
1. The property shall have a sign posted on George W Crawford
Drive and on Adelle Court stating “Future Home of
Clubhouse/Amenity Area” before any lots are sold and until the
amenity area is built and a Certificate of Occupancy (CO) is
issued. 2. The property line between 112 Adelle Court and the
amenity area shall be flagged every 20’, and the proposed
location of the clubhouse shall be flagged to clearly identity the
common property line and the close proximity of the amenity
area to 112 Adelle Court until such time as the clubhouse is built
or 112 Adelle Court is sold, whichever occurs first. 3. A fence
and solid vegetative screen (trees and shrubs) per the
requirements of the Augusta Tree Ordinance for side buffers
shall be required along the western and northern property lines
of the amenity area, adjacent to residential lots. 4. A streetyard
meeting the requirements of the Augusta Tree Ordinance will be
required along George W Crawford Drive and along Adelle
Court to reduce noise for nearby residential lots. 5. The pool
area must meet all State of Georgia and Richmond County
Health Dept. codes for safety and ADA compliance. Hours of
operation for the pool shall be clearly posted and all outdoor
activities must cease at 11:00 pm. 6. Signage for the amenity
area must meet Richmond County Health Dept., City of Augusta
code and Comprehensive Zoning Ordinance regulations.
7. Lighting shall be designed to be directed away from adjacent
residentially zoned/developed properties. There shall be no
“light trespass” for any after-hours security lighting utilized by
Cover Memo
the amenity area. Light levels at the property line should not
exceed 0.1 footcandles (fc). 8. On-street parking spaces
proposed along Adelle Court must be approved by the Traffic
Engineer and the Augusta Engineering Department or it will not
be allowed. 9. There shall be no parking signs posted along
George W Crawford Drive and along Adele Court within 125’ of
the subject property in all directions to discourage parking from
the amenity area in front of adjacent residential lots. 10. Due to
the vast number of lots in Governor’s Place Subdivision, golf
cart parking, at a rate to be set by the Director of Planning and
Development, must be provided onsite adjacent to the proposed
onsite parking area. This area may be grassed, but parking
spaces must be clearly delineated with wheel stops and the
riding surface in this area must be sufficient to support the
weight of a golf cart, either by use of grass mats, porous grass
pavers, grass protection mesh, or some other mechanism
sufficient to keep the area from rutting and / or prevent
degradation of the golf cart parking area due to weather or
frequent use. Signage must denote the requirement for golf carts
to park in the golf cart parking area 11. The amenity area
(office/clubhouse, pool and parking) shall meet all applicable
City codes and regulations at the time of plan submittal.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Z-20-29
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-29 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Joseph Elam requesting a change of zoning from
Zone A (Agriculture) and Zone R-1B (One-family
Residential) to Zone B-1 (Neighborhood Business) to
establish a child day care center affecting property containing
2.82 acres and located at 1609 Barton Chapel Road. Tax Map
053-0-058-00-0 DISTRICT 3 1. A site plan shall be submitted
that meets all applicable City codes and regulations before land
disturbing permits may be issued. 2. The need for and
placement of all curb cuts shall be approved by Augusta
Traffic Engineering.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular and Special Called
Meetings held on June 2, 2020.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
CALLED MEETING VIRTUAL/TELECONFERENCE
Jlurl'e2,2020
Augusta Richmond County Commission convened at 12:30 p.m., Tuesday, June 2,2020,
the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. B. Williams, Garett, Sias, Fennoy, Frantom, M. Williams, Davis, D.
Williams, Hasan and Clarke, members of Augusta Richmond County Commission.
The Mayor called the meeting to order.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. Brown: We request a motion to go into an executive session to discuss pending
and potential litigation, real estate and personnel.
Mr. Hasan: So move.
Mr. M. Williams: Second.
Mr. Fennoy, Mr. D. Williams, Mr. Garrett and Mr. Frantom out.
Motion carries 6-0.
IEXECUTTVE SESSTON]
The Mayor called the meeting back to order.
Mr. Mayor: The Chair recognizes Attorney Brown.
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. Brown: Yes, sir, Mr. Mayor. We would request a motion to execute the closed
meeting affidavit.
Mr. Sias: So move.
Mr. Frantom: Second.
Mr. Mayor: All right, Madam Clerk, that was the commissioner from the 4th with the
motion and Mayor Pro Tern with the second. All right, voting.
Mr. Garrett out.
Motion carries 9-0.
Mr. Mayor: Okay, thank you. All right, Attorney Brown.
Mr. Brown: We have several motions. The first one being -
Mr. Mayor: Okay, Attorney Brown, if you'll suspend for a moment. Okay, if I can get
everyone to mute your phones, please. Or your devices. Okay, perfect. Attorney Brown, continue,
sir.
Mr. Brown: The first motion would be a motion to approve the termination of a
contract with Atlantic Coast Consulting, Inc. and Augusta for its Landfill services with the
Administrator to send a 90-day written notice of said termination and to instruct ACC to
provide within 30 days transitional services, all documents and information pertaining to the
Landfill design, construction and operation and to transfer Landfill operations to Augusta's
Landfill staff.
Mr. Mayor: Commissioner from the 6ft.
Mr. Hasan: Yes, sir, thank you, Mr. Mayor. This is Attomey Brown.
Mr. Mayor: Are you going to make the motion?
Mr. Hasan: No, I have a question about what he just mentioned for clarity for me.
Mr. Brown: Yes, sir.
Mr. Hasan: The clarity I need is the motion at this particular time terminating their services
and giving thern 30 days to give us the information or are you giving them 30 days to get off the
prernises (inaudible)?
Mr. Brown: No, the contract is terminated now. Within 30 days they have to provide those
documents and the field operations under the directions of the Director of the Landfill. I'm just
telling them what they have to do within 30 days.
Mr. Hasan: Can you put that with the Administrator's Office or you don't have that in
there at all?
Mr. Brown: The Administrator is the one who is sending the letter and the instructions.
Mr. Hasan: All right then. Motion to approve.
Ms. Davis: Second.
The Clerk: Ms. Davis, did you second that?
Ms. Davis: Yes, ma'am.
The Clerk: Okay.
Mr. Clarke and Mr. Garrett vote No.
Mr. D. Williams abstains.
Motion carries 7-2-1.
Mr. Mayor: Okay, Attorney Brown.
Mr. Brown: Thank you, Mr. Mayor. Motion to approve the hiring of Ms. June
Hamal as Engineering Manager with the Department of Augusta Engineeringat a salary of
$93,978.00.
Mr. Sias: So move.
Mr. Hasan: Second.
Mr. Mayor: Voting.
Mr. Clarke and Mr. Garrett vote No.
Mr. Fennoy out.
Motion carries 7-2.
Mr. Mayor: Attorney Brown.
Mr. Brown: Engineering Director called me to clarify that was a Construction
Manager. I stated what was in writing here which said Engineering Manager but it was actually
a Construction Manager.
The Clerk: Okay.
Mr. Brown: If you'll let me put the next motion on and come back to the other one please.
Motion to hire as Engineering Senior Surveyor Mr. Jacob Porth at a salary of $581500.00 in
the Augusta Engineering Department.
Mr. Sias: So move.
Mr. Hasan: Second.
The Clerk: Mr. Mayor, are we ready to vote?
Mr. Mayor: Madam Clerk, voting.
Mr. Clarke and Mr. Garrett vote No.
Motion carries 8-2.
Mr. Brown: Mr. Mayor, the correction after consulting with Director Hameed Malik for
Ms. June Hamal, the proper title of her manager position is Construction Manager.
Mr. Sias: Motion to approve the correction of title.
Mr. Mayor: That's all we need to correct the title.
Mr. Hasan: Second.
Mr. Mayor: In fact we could simply just amend the motion that was adopted with that
information.
Mr. Brown: Yes, if it doesn't change any votes, the correction could be done.
The Clerk: Is everybody in agreement with that? Okay.
Mr. Mayor: All right, Attorney Brown, next motion.
Mr. Brown: The next motion pertains to the Navy yard. That would be a motion to
approve a one-year renewal of lease NOY(R-40225) for Navy use property located at 2869
Central Avenue, Augusta, Georgia.
Mr. Hasan: Motion to approve.
Mr. Sias: Second.
Motion carries 10-0.
Mr. Mayor: Next motion.
Mr. Brown: Motion to approve the exchange of City owned property located at1945,
1947 and 1949 Eagles Way and 1535 Koger Street, Augusta, Georgia; for Richmond County
School Board property located at 1001 Fourth Street, Augusta, Georgia and authorize the
closing of said property exchange and authorize the Mayor and the Clerk of Commission to
execute all necessary documents under the direction of the Augusta Law Department.
Mr. B. Williams: So move.
Mr. D. Willliams: Second.
Mr. Mayor: Voting.
Motion carries l0-0.
Mr. Mayor: Attorney Brown, is there anything else before us?
Mr. Brown: No, sir.
Mr. Mayor: Okay.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certifies that the above is a true and correct copyof the minutes of the Called Meeting of the Augusta Richmond County Commission held on June2,2020.
Clerk of Commission
Commission Meeting Agenda Virtual/Teleconference - 61212020
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias,
Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke,
members of Augusta Richmond County Commission.
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE LNITED STATES OF AMERICA.
Five (il minute time limit per deleeation
DELEGATIONS
A. Ms. LaFawn Pinkney-Mealing regarding recent incident with Bobby Williams Item
concerningadamaged mailbox in the Bellemeade Subdivision. Action:
None
[B 2020-02-06 LaFawtr Meatinq.pdf
lB ItcmAonrovalSheet.html
Motions
Motion Motion TextI ype
Made Seconded MotionBy By Result
Presentation is made by Ms.
LaFawn Pinkney-Mealing.
B. Ms. JoRae Jenkins/Chief Patrick Clayton, RCSO regarding the creation of an Item
ordinance establishing regulations for alarm companies. Action:
None
IB 2020-02-06 JoRee Jenkins.pdf
B ltemAoorovalsheet html
Motions
Motion Made Seconded Motion
i;;- Motion Text By By Resuu
It was the consensus of the
Commission that this item be
deleted from the agenda.
CONSENT AGENDA
(Item 1)
PETITIONS AND COMMUNICATIONS
1. Motion to approve the minutes of the regular and Special Called Meetings Item
held on May 19, 2020. Action:
Approved
IB Reeular Commission ltleetinq Mav 19 2020.odf
E ItemApprovalsheet.html
Motions
Y:j1" Motion Text Made By Seconded By Motion
Tvoe ''"-- -r ResultJI
Motion to approve. /-r^*_:^^:^-^- ^Approve Mr. Fennoy out. commissioner commisioner
Motion passes 9-0. Ben Hasan Sean Frantom rasses
,k r( r( *END CONSENT AGENDA:I * * *
AUGUSTA COMMISSION
6t2t2020
AUGUSTA COMMISSION
REGULAR AGENDA
6t2t2020
(Items 2-34)
PUBLIC SERVICES
2.
New Location: A.N.2013: A request by Jin Quan Lin for a consumption on Item
premise Liquor, Beer & Wine License to be used in connection with Red Action:
Crab located at3206 Peach Orchard Rd. There will be Sunday Sales. District Approved
6. Super District 10.
B Red Crab_Alcohol Aoolication.odf
Motions
H:t:' Motion Text Made By seconded By MotionlYPe ----- -'1 --------- -J Result
Motion to^ ----- --.. Commissioner CommissionerApprove approve' Mr' Dennis williams John clarke Passes
Fennoy out.
3. Requested recommendation (amendment to contract) from staff on RATP- Item
Dev request for additional compensation for their employees and Action:
reimbursement of expenses related to the COVID-I9 Pandemic. Disapproved
[B RATPDEV Aususta COVID Contract Amendment.docx
[B 2020-02-06 Transit - Aususte COVII) Contrrct Amenrlmenf - ['inrl 1OO2) dno ndf
tB ItemAnorovalsheet.html
Motions
Motion Motion;------ Motion Text Made By Seconded By :'l'ype Result
Motion to disapprove.
Voting No:
Commissioner CommissionerDeny william Fennoy, Dennis commissioner passes
Ben Hasanuommlssloner wllllams
Sammie Sias.
Motion Passes 8-2.
4. Discuss additional requirements/policies the Commission can implement to Item
hold vacant and abandon lot owners more accountable for upkeep of their Action:
property. (Requested by Mayor Pro Tem Sean Frantom deferred from Rescheduled
the May 19,2020 )
lE 2020-19-05 Aqenda Item Mayor Pro Tem Frantom Covid 19 sidewalk request.pdf
lB ltemApprovalsheet.html
Motions
Motion Motion Text Made By seconded By fffil'l'ype
Motion to refer this
^ item to the next Commissioner CommissionerDetercommission meeting. Sammie Sias il H;; Passes
Motion Passes 10-0.
5. FY2021 Metropolitan Transportation Planning Services Contract (PL Funds Itemcontract)'
^#:Tl;
lE PL Contract ARTS FY 2021 with Leqal Review.docx
B Approved PR000245.pdf
lB ItemApprovalsheet.html
Motions
Y:]i"' Motion Text Made By seconded By Motion
Type ''"-- -r Result
^ Motion to approve. Commissioner CommissionerApprove vtotion passes l0-0. Sammie sias Ben Hasan Passes
6. Consider request from the Augusta Public Transit Citizens Advisory Item
Committee to meet virtually to conduct their monthly meetings. Action:
Approved
tB It€mApprovalSheet.html
Motions
y:-"-"' Motion Text Made By Seconded By Motion
Type Result
Motion to
Approve *;;;," ;:f#::f*' S:#Hf,:ii, Passes
Motion Passes 9-0. '
ADMINISTRATIVE SERVICES
7. Motion to approve Housing and Community Development Department's Item
(HCD's) request to provide additional HOME funds to Community Action:
Approved
Development Collaborative, LLC for the completion of (6) six affordable
housing units on l lth Street and Perry Avenue.
[B HCD llthstreet amendmetrt.pdf
B ItemAnorovalsheet.html
Motions
f#:"' Motion rext Made By seconded By f."Jil
Motion to approve.
Approve Mr. Garrett out. Commissioner Commissioner
Motion passes 9_0. Sammie Sias Ben Hasan Passes
8. Motion to approve Housing and Community Development Department's Item
(HCD's) request to provide additional HOME funds to Community Action:
Development Collaborative, LLC to complete the rehabilitation of the duplex Approved
located at 1233 Perry Avenue to be used for rental housing.
E HCD Amendment Docs for 1233 Perru Ave.nrlf
lEl ItemAoorovalsheet.html
Motions
X:j1" Motion Text Made By seconded By MotionIype - ----- -" --------- -r Result
Motion to approve.
Approve Mr. Garrett out. commissioner commissioner
Motion passes 9-0. Sammie Sias Ben Hasan Passes
9. Motion to approve Housing and Community Development Department's Item
(HCD's) to provide HOME funding to assist one (l) low to moderate income Action:
homebuyers with gap financing, down payment and closing cost to purchase Approved
homes though the Employee Incentive Program.
F 2020-02-06 HCD Homebuver Subsidv Assistanc€ Reouest Aqrecment (Al).pdf
E ltemAoorovalsheet.html
Motions
ryJ:"' Motion rext Made By Seconded By fffil
Approve Motion to approve. Commissioner Commissioner Passes
Mr. Garrett out. Sammie Sias Ben Hasan
Motion Passes 9-0.
IO. AN ORDINANCE TO REQUIRE THAT FACE COVERINGS OR MASKS ItEM
BE WORN IN AUGUSTA, GEORGIA GOVERNMENTAL BUILDINGS ACtiON:
DURING TTM COVID.19 PUBLIC IIEALTH EMERGENCY AND None
RECOVERY. (Approved by the Commission on May 19, 2020 - second
reading) (Requested by Commissioner Marion Williams)
IB ltemAporovalShect.html
Motions
Motion Made Seconded Motion
i;;" Motion Text By By Resurt
It was the consensus of the
Commission to receive this item as
information.
11. Update from HR Director Anita Rookard regarding the recruitment process Item
for the position of City Administrator. Action:
None
B ltemAoorovalsheet.html
Motions
Motion Made Seconded Motion
i;;; Motion rext By By Resurt
It was the consensus of the
Commission to receive this update
in the form of an email.
12. Discuss possible ways and means city government can guide or offer Item
financial aid and assistance to locally owed Bars for recovery and Action:
continued operations after state ordered closure is lifted. (Requested by Rescheduled
Commissioner John Clarke)
El 2020-02-06 Comm. Clerke Assistance for local Bers.pdf
B ItemApprovalsheet.html
Motions
Motion Motion Text Made By Seconded By MotionType Result
Motion to refer this
^ item to the next Commissioner CommissionerDeler commission meeting. Sammie Sias B;; ilsan Passes
Motion Passes l0-0.
13. Discuss in-person meetings in the Commission Chamber. (Requested by Item
Commissioner Ben Hasan) Action:
Approved
{B ItemAonrovelsheet.html
Motions
X::*1" Motion Text Made By Seconded By Motion'I'ype '.'--- -r Result
Motion to approve
coming back into the
building for meetings at
the first meeting in
August.
Voting No:
Commissioner
Approve william Fennoy, commissioner commisioner
commissioner Ben Hasan Sean Frantom Passes
Brandon Garrett,
Commissioner
Sammie Sias,
Commissioner
Dennis Williams.
Motion Passes 6-4.
14. Move to approve the COVID-I9 Small Business Relief Item
Program; including $1,061,135.00 from the fund balance /reserve fund; Action:
and the application review committee as recommended by HCD. The Disapproved
funds are reimbursable through the HUD COVID-19 assistance program
and has been allocated to Augusta by HUD. Recommended loan
committee as follows:l. Joey Cummings (Synovus Mortgage)
2. James Heffner (First Community Bank)
3. Chris Johnson (Tax Commissioner Office)
4. Timothy McFalls (Economic Development Authority)
5. Sue Parr (Augusta Chamber of Commerce)
6. Daryl Rolle (HCD Citizen Advisory Committee
Member & Small Business Owner) (Requested by Commissioner
Sammie Sias)
lE 2020-02-06 Aususta SBRelief Lorn Application.pdf
E 2020-02-06 Citv_oLAususte SmatLBusiness-Rclicf-Guidclines-Finel Dreft.pdf
{B 2020-02-06 Covid-I9 Small Business Relief Proqrem Flver Citv of Aususta.pdf
B ltemAnorovalsheet.html
Motions
Motion- --'-" Motion Textrype
Motion to approve the
list of people as part of
the program removing
Chris Johnson and
adding Margaret
Woodard from the
DDA and Jay Forrester
from South State Bank.
Mr. M. Williams votes
Present.. Votins No:ADDroveI r Commtsstoner
Mary Davis,
Commissioner
Brandon Garrett,
Commissioner
Ben Hasan,
Commissioner
Bobby Williams,
Commissioner
Dennis Williams.
Motion Fails 4-5 -1.
Motions
Made By Seconded By
Motion;"""" Motion Text Made By'l'ype
Approve Substitute motion to Commissioner
approve having each Bobby
commissioner making Williams
an appointment to
Motion
Result
Commisioner Commissioner
Sean Frantom John Clarke
Seconded By
Commissioner
Ben Hasan
Fails
Motion
Result
Fails
that Board. Mr. M.
Williams votes
Present.
Voting No:
Commissioner
John Clarke,
Commissioner
Mary Davis,
Commisioner
Sean Frantom,
Commissioner
Brandon Garrett,
Commissioner
Sammie Sias.
Motion Fails 4-5 -1.
15. Discuss the process of filing and reviewing executive orders issued during the Item
COVID-l9 emergency. (Requested by Commissioner Sammie Sias) Action:
None
IE ItemAonrovalsheet.html
Motions
Motion:"""" Motion Text'l'vne
JI
It was the consensus of the
Commission to receive this item as
information.
PUBLIC SAF'ETY
B 2019 Information-Technoloqv AnnuaLReoort.ndf
lB ltemAoorovalsheet.html
Motions
Motion Motion TextI ype
It was the consensus of the
Commission that this item be
Made Seconded Motion
By By Result
16. Present the 2019 Information Technology Annual Report and an update on Item
the Information Technology Strategic Plan. Action:
Rescheduled
Made Seconded MotionBy By Result
referred to the next Commission
meeting without objection.
It was the consenus
17. Approve Contract with Tyler Technologies to implement Tyler Cashiering Item
for the Tax Commissioner's Office. Action:
Approved
B Tvler Cashierins Ouote.odf
B Tvler Sole Source Anoroval.odf
lE ItemAporovalsheet.html
Motions
Motion Motion
- """" Motion Text Made By Seconded ByType Result
^ Motion to approve. Commissioner CommissionerApprove vtotion passes 10-0. Sammie sias Ben Hasan Passes
18. Motion to approve Augusta-Richmond County FYzl Capacity Agreement Item
for state inmates being housed at the Richmond County Correctional Action:
Institution. Rescheduled
E Aupusta.Richmond Counfv.FY2l.doc
lB ItemAoorovrlshert html
Motions
X:11"' Motion rext Made By seconded By fffiirype
Motion to refer
Defer this item to the Commissioner Commissioner
next Commission Sammie Sias Ben Hasan
meeting.
It was the consensus of the Commissioner that this item be referred to the
next Commission meeting.
19. Update from Chief Chris James regarding what steps are we taking to Item
accept evacuees from the coast in case of a major weather event. Action:
(Requested by Commissioner Bill Fennoy) Rescheduled
lH ItemApprovelsheet.html
Motions
Motion rr-1:_ m , rr r Motion- ----- Motion Text Made By Seconded Bv :f'YPe ----- -'t Result
Motion to refer
Defer this item to the Commissioner Commissioner
next Commission Sammie Sias Ben Hasan
meeting.
It was the consensus of the Commission that this item be referred to the
next Commission meeting.
FINANqE
20. Discuss the upcoming COLA for city employees. (Requested by Item
Commissioner Ben Hasan) Action:
Rescheduled
[B ItemAnorovalsheet.html
Motions
*j1"' Motion Text Made By Seconded By Motion'l'ype ----- -'r --------- -'r Result
Motion to refer this
item to the next
Commission meeting.
Mr. Frantom out. Mr.
n ^ M. Williams votes Commissioner CommissionerDeter present. John clarke B;; il; Passes
Voting No:
Commissioner
William Fennoy.
Motion Passes 7-l -1.
ENGINEERING SERVICES
21. Approve entering into Memorandum of Understanding (MOU) with a Item
local Non-profit Organization (Greater Augusta Arts Council) to create Action:
opportunities for Augusta citizens' participation in activities that are Rescheduled
designed to reduce pollutants in local waterways and authorize Mayor to
sign MOU as requested by the Augusta Engineering Department.
E Nts4-Motr AtrctrsrA ARTS cotrNCIL s.l.2020.pdf
IB ItemApprovatSheet.htmt
Motions
f#:"' Motion rext Made By seconded By XJrtiil
Motion to refer
Defer this item to the Commissioner Commissioner
next Commission Sammie Sias Ben Hasan
meeting.
It was the consensus of the Commission that this item be referred to the
next Commission meeting.
22. Request by Dixon Airline Recycling and Disposal for a letter of Item
consistency to operate a construction and demolition landfill. (Requested Action:
by Commissioner Brandon Garrett) Rescheduled
B ltemAoorovalsheet.html
Motions
f#:" Motion Text Made By Seconded By X."rlli,'
Motion to refer
Defer this item to the Commissioner Commissioner
next Commission Sammie Sias Ben Hasan
meeting.
It was the consensus of the Commission that this item be referred to the
next Commission meeting.
23. Discuss the flooding of the Cedar Grove Cemetery. (Requested by Item
Commissioner Bill Fennoy) Action:
Rescheduled
IE ItemAoorovalsheet.html
Motions
Motion Motion
;;;" Motion Text Made By Seconded By ResuttJI
Defer Motion to refer this Commissioner Commissioner Passes
item to the next John Clarke Ben Hasan
Commission meeting.
Mr. Frantom out. Mr.
M. Williams votes
Present.
Voting No:
Commissioner
William Fennoy.
Motion Passes 7-l -1.
24. Discuss dire need of continuous maintenance mowing and general work Item
performance to maintain aesthetically pleasing results for city maintained Action:
cemeteries, Magnolia, Cedar Grove and Westview. (Requested by Rescheduled
Commission John Clarke)
lB 2020-02-06 Comm. Clirke Cemeteries.pdf
B ltemApprovalsheet html
Motions
Motion Motion:"""" Motion Text Made By Seconded By :Type ''"'- -r Result
Motion to refer this
item to the nextR . Commissioner CommisionerDetbr Commission meeting :"""-'"'", ^-^ Passes
Mr. Fennoy out. '' Ben Hasan Sean Frantom
Motion Passes 9-0.
25. Update from Environmental Services Department regarding the process Item
for vacant lots grass cutting. (Requested by Commissioner Bill Fennoy) Action:
Rescheduled
B ItemApprovetsheet html
Motions
Motion[]j1" Motion Text Made By Seconded By iType Result
Defer Motion to refer this Commissioner Commissioner Passes
item to the next John Clarke Ben Hasan
Commission meeting.
Mr. Frantom out. Mr.
M. Williams votes
Present.
Voting No:
Commissioner
William Fennoy.
Motion Passes 7-l -1.
APPOINTMENT(S)
26. Motion to approve the reappointment of Mr. Butch Gallop and the Item
appointment of Mr. Charles Lamback to fill the seat held by Mr. Terry Action:
Elam. (Requested by Commissioner Ben Hasan) Rescheduled
B Develooment 2019 Authoritv of Richmond Countv (Aususta Economic Develonmcnt Autboritv 19).odf
[E ItemAoorovalsheet.html
Motions
Motion Motion
iil" Motion Text Made By seconded By Result
Motion to refer
Defer this item to the Commissioner Commissioner
next Commission Sammie Sias Ben Hasan
meeting.
It was the consensus of the Commission that this item be moved to the
next Commission meeting.
ADMINISTRATOR
27. Update on recruitment process for the Director of Augusta Recreation. Item
(Deferred from the Commission May 5,2020 Commission Meeting) Action:
Rescheduled
lB ItemApprovalSheet.html
Motions
f#:'" Motion Text Made By seconded By f.'.lii
Motion to refer
Defer this item to the Commissioner Commissioner
next Commission Sammie Sias Ben Hasan
meeting.
It was the consensus of the Commission that this item be moved to the
next Commission meeting.
28.
Update from staff on SPLOST 8 in light of new March 2021 election date. Item
(Deferred from the May 5,2020 Commission Meeting requested by Action:
Commissioner Marion Williams) Rescheduled
E SPlosT-8_Etection-Calendar March 16 2021-a.pdf
B ItemAonrovalsheet.html
Motions
Motion Made Seconded Motioni;;- Motion rext By By Result
It was the consensus of the
Commission that this item be
referred to the next Commission
meeting without objection.
OTHER BUSINESS
29. Motion to approve the acceptance of FTA 5311 Rural ProgramFY2}-2l Item
CARES Act Supplemental Agreement #l in the amount of $525,664.00. Action:
Approved
B 2020-02-06 Transit Supplemrtrtal Grant CARES Act.pdf
B ItemAoorovatsheet.html
Motions
fr"J:" Motion Text Made By seconded By f""rlil
Motion to approve.
Approve Mr. Fennoy out. commissioner commisioner
Motion passes 9-0. Ben Hasan Sean Frantom Passes
30. Approve amendments to the Right-of-Way Encroachment / Sidewalk Caf6 Item
Permit Ordinance. Action:
Approved
E 2020-02-06 Covid l9 sidewatk reouesr (002t,pdf
E ltemAoorovalsheet html
Motions
f#:" Motion Text Made By seconded By Motion
Result
Approve Motion to approve and Commissioner Commisioner Passes
to waive the second Ben Hasan Sean Frantom
reading. Mr. Fennoy
out.
Motion Passes 9-0.
31. Receive as information an emergency asbestos abatement in the east and Item
west elevators of the Municipal Building in the amount of $36,720. Action:
Approved
B Asbestos Aooroval Email.odf
B Aces Proposal.odf
E ACES ReDort.Ddf
E ItemApnrovalsheet.html
Motions
Y::*1" Motion Text Made By Seconded By Motion
Type ^'---- -J --------- -'t Result
Motion to approve.
Approve Mr. Fennoy out. S::*:::ioner !::X:X passes
Motion Passes 9-0. t'en Hasan sean rrantom
32. Motion to approve the replacement of obsolete computer equipment Item
(laptops, computers, servers, printers, scanners, switches, routers, VOIP Action:
phones, other telecommunication devices, uninterrupted power supplies, Approved
radios, and MDTs) as well as the purchase of any required computer software
upgrades.
[B ltemAoorovalshect.html
Motions
Y:j*'" Motion Text Made By seconded By Motion
Type Result
Motion to approve' commissioner commisionerApprove Mr. Fennoy out. ;^-;::::'^-^ ;^:;^;;^;-:; Passes
Motion passes g-0. Ben Hasan Sean Frantom
ADDENDUM
33. Rev. Christopher G. Johnson
Greater Augusta's Interfaith Coalition
RE: Greater Augusta's Interfaith Coalition - Total Census Count Initiative ltem
Support for census responses from hard to count Action:
citizens None
Support for l5 places of activities for respondents
Support for 2 minutes Census PSA from each
Commissioner
Support for a donation
Support for the 3rd of each month to October 2020
Augusta's days
B ltemApprovalsheet.html
Motions
Motion Made Seconded Motioniil;- Motion Text By By Result
It was the consensus of the
Commission that this item be added
to the agenda.
Motions
Motion Made Seconded MotionType Motion Text By By Result
Presentation was made by Rev.
Johnson.
34. Denice Traina ltem
Chair, Transit Citizens Advisory Committee Action:
RE: Committee Report; Getting on the Bus - the future of None
public transit in Augusta, Ga.
IE ItemAonrovalsheet.html
Motions
Motion tt ,. m Made Seconded Motioniil- Motion Text By By Result
It was the consensus of the
Commission that this item be added
to the agenda.
Motions
Motion Text
Motion Made Seconded MotionType By By Result
Presentation was made by Ms.
Traina.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
35. Motion to authorize execution by the Mayor of the affidavit of Item
compliance with Georgia's Open Meeting Act. Action:
None
Upcoming Meetings
www.auqustaqa.gov
Commission Meeting Agenda
6/16/2020 2:00 PM
Z-20-01
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-01 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by WSM Ventures, LLC, on behalf of Evans Best,
LLC, requesting a change of zoning from Zone B-1
(Neighborhood Business) to Zone B-2 (General Business)
affecting property containing 0.36 acres and known as 3133
Washington Road. Tax Map 011-0-025-02-0 DISTRICT 7
1. The current development standards and regulations shall be
met when submitting a site plan. (Deferred from the May 5,
2020 Commission Meeting to June 16th meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Bush Field Contract Modification
Department:
Department:
Caption:Approve contract modification to correct an error in the Airport's
Parking Canopy Project to correspond with the approved bid
award in the amount of $298,917.00.
Background:The bid award was accepted and approved by the Commission
on in the amount of $298,917.00, however the executed contract
dollar amount was transpose and written as $289,217.00.
Analysis:This adjustment will properly reconcile the contract and allow
the airport to fairly compensate the contractor for services
rendered.
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
OFFICIAL
Re-Bid Opening for #19-139A
Airport Parking Canopies
for Augusta, GA - Augusta Regional Airport
Re-Bid Date: Wednesday, February 27, 2019 @ 3:00 p.m.
VENDORS
VIKING ENGINEERING
118 MALONE ST
SANDERSVILLE, GA 31082
Attachment "B"Yes
E-Verify 759701
Addendum 1 N/A
Save Form Yes
Bid Bond Yes
Lump Sum Bid Price for Toll
Plaza Base Bid $122,341.00
Lump Sum Bid Price for
Ticket Pull Canopies $130,661.00
Alternate A [Add]$16,425.00
Alternate B [Add]$29,490.00
Total Bid $298,917.00
Total Number Specifications Mailed Out: 23
Total Number Specifications Download (Demandstar): N/A
Total Electronic Notifications (Demandstar): N/A
Total packages submitted: 1
Total Noncompliant: 0
Page 1 of 1
Commission Meeting Agenda
6/16/2020 2:00 PM
hold vacant and abandon lot owners more accountable for upkeep of their property
Department:
Department:
Caption:Discuss additional requirements/policies the Commission can
implement to hold vacant and abandon lot owners more
accountable for upkeep of their property. (Requested by
Mayor Pro Tem Sean Frantom)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
May 13, 2020
Mayor Pro Tem Frantom,
DDA’s across the county are looking at creative measures in regards to public space to help small
businesses open and succeed after the COVID Pandemic.
Most of our small downtown businesses are currently operating at a 50 percent or less capacity after
being shuttered for 6 to 8 weeks. We believe the following temporary measures will allow restaurants to
increase their capacity, make patrons feel safe about returning to downtown Augusta in an open air
environment and increase the sales of other retail brick and mortar with additional dining patrons on
the sidewalk.
We are asking consideration on 2 items:
1. Amending the sidewalk ordinance for 60 days to allow restaurants to place additional outside
seating on Broad Street in front of adjoining properties or businesses with written permission
from the property or business owner. A 3 foot path as required by the American Disabilities Act
(ADA) must be maintained at all times. Applicants would apply through Planning & Zoning and
include the $25.00 fee, the proposed table layout and written letter of approval by adjoining
business. Mr. Sherman estimates the turnaround time to be 1 to 2 days. Restaurants will follow
the guidelines in Governor Kemp’s executive orders until they expire.
2. Allow side streets to close for a 60 day period on Friday and Saturday evenings only from 4
until 11 pm to allow for additional seating capacity from Broad to Ellis Street. The process
would remain the same as it is now for First Friday and applicants would:
Submit a street closure request to the Sherriff’s office.
Pay for a 1 time drop of barricades.
Hire off-duty deputies while closed.
Traffic Engineering and the Sheriff’s Department must review and approve a Traffic Control Plan
for safety and liability purposes prior to any use of public right-of-way.
DDA Chairman Jack Evans and I had a conference call with Eric Kinlaw, Coco Rubio, Sean White and Allan
Soto this past Monday to discuss 10th Street where they are all clustered. There is also interest in 11th
and 12th Streets to date. They are all hopeful for approval and will follow the guidelines in Governor
Kemp’s executive orders until they expire.
In closing, the National Main Street Historic Trust predicts that 30% of all small downtown businesses
will close over the next 5 months due to the Corona Pandemic across the nation. We want to do
everything possible in downtown Augusta to help them re-open, flourish and remain on the tax rolls.
We would like to have this ready to roll out by June 1 in order to promote and assist where needed.
We thank all commissioners in advance for their consideration.
Best,
Margaret Woodard
DDA Director
Commission Meeting Agenda
6/16/2020 2:00 PM
Motion to approve rent relief for Olde Town Pickers (Marina Store)
Department:Recreation and Parks Department
Department:Recreation and Parks Department
Caption:Request for Rent Relief-Olde Town Pickers.
Background:On March 15th, 2020, all City facilities and buildings were
closed due to COVID-19 concerns. While Marina operations
continued, the Marina Store located at 1 Fifth Street, which is
operated on the City’s behalf by Christian and Beth Francis
(Olde Town Pickers) was closed. This retail building remained
shuttered until May 18th, 2020. Old Town Pickers is requesting
rent relief during this time at 50% reduction of the normal
monthly rent rate of $4400. Requested relief for this period
totals $4,650.00, reducing Revenue in the account shown below.
Analysis:The Department supports this initiative, as the Governor of
Georgia and the City of Augusta mandated that non-essential
businesses be closed.
Financial Impact:The cost of this item will be $4,650.00
Alternatives:1. To approve the motion as requested 2. To move to no action -
This would result in Olde Town Pickers paying full rent for the
period they were closed.
Recommendation:1. To approve the motion as requested
Funds are
Available in the
Following
Accounts:
Impacted Revenue Account: 104.06.1711/3831110
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Name change Augusta Common
Department:
Department:
Caption:Approve changing the name of the Augusta Common Park to
"Breonna Taylor , Ahmaud Arbery and George Floyd Memorial
Park" to include an appropriate marker. (Requested by
Commissioner Bill Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Perry Ave. between 11th & 12th Streets.
Department:
Department:
Caption:Discuss the desolate condition of Perry Ave. between 11th &
12th Streets. (Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Abolishing the Augusta Land Bank Authority
Department:
Department:
Caption:Abolish the Augusta Land Bank Authority. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
City's discrimination against minorities and women
Department:
Department:
Caption:Discuss the city's discrimination against minorities and women.
(Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
COVID-19 Small Business Relief Program
Department:
Department:
Caption:Discuss COVID-19 Small Business Relief Program. (Requested
by Mayor Hardie Davis, Jr.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Financial aid and assistance to locally owed Bars
Department:
Department:
Caption:Discuss possible ways and means city government can guide or
offer financial aid and assistance to locally owed Bars for
recovery and continued operations after state ordered closure is
lifted. (Requested by Commissioner John Clarke)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA. ITEM REQUEST FORM
commission meetings: First and third ruesdays of each month - 2:00 p.m.
committee meetings: Second and last Tuesdays of each month - 1:00 p.rn.
Commission/Committee: (Please check one and insert meeting date)
Commission Date of Meeting
Public Safety Committee Date of Meeting
Public Services Committee Date of Meeting
Administrative Services Committee Date of Meeting
Engineering Services Committee Date of Meeting
Finance Committee Date of Meeting
i-2-2t
Contact Information for IndividuaL/Presenter Making the Request:
N1rye: /Q,/., ,-<.a,' , ^,, D ,' Z.LA-X.' '
Address:
Telephone Number:
Fax Number:
E-Mail Address:
Caption/Topic of Dis cussion be placed on the
Please send this request form to
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
the following address:
Telephone Number:
Fax Number:
E-Mail Address:
706-821-1820
706-821-1838
nmorawski@au gustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,s
Office no later than 9:00 a.m. on the Thursday preceding the Commission or Comrnitteedeeting of the following week. A five-minute time limit will be allowed for presentations.
Commission Meeting Agenda
6/16/2020 2:00 PM
Memorial Wall COVID-19
Department:
Department:
Caption:Erect a Memorial Wall in honor of Augustans who lost their
lives to COVID-19. (Requested by Commissioner Bill
Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Requiring mandatory face coverings in all city buildings
Department:
Department:
Caption: DENY AN ORDINANCE TO REQUIRE THAT FACE
COVERINGS OR MASKS BE WORN IN AUGUSTA,
GEORGIA GOVERNMENTAL BUILDINGS DURING THE
COVID-19 PUBLIC HEALTH EMERGENCY AND
RECOVERY. (Requested by Commissioner Brandon
Garrett)
Background:The Augusta Commission in its Special Called Meeting held
Tuesday, May 12, 2020 approved authorizing the General
Counsel to draft an Ordinance for Commission consideration.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
2019 Information Technology Annual Report
Department:Information Technology Department
Department:Information Technology Department
Caption:Present the 2019 Information Technology Annual Report and an
update on the Information Technology Strategic Plan.
Background:The Information Technology Department provides the
Information Technology Annual Report to Administration,
Commission, Department Heads and Elected Officials annually.
This report details the technical accomplishments and tasks
completed by the Information Technology Department during
the previous year of 2019 and demonstrates the continued
demand for technology and how technology impacts the
governmental organization. The Information Technology
Strategic Plan is a roadmap of technology needs for the next
three years. The plan was approved by the Augusta Commission
in February 2019. This plan includes strategic initiatives in ten
critical areas: Software Consolidation & Optimization, GIS,
Public Safety, Security, Transparency, Mobility, Infrastructure,
Data Integrity, Smart City and IT Staffing.
Analysis:The Information Technology Annual Report provides this data
as a means to demonstrate the overall performance of the
Information Technology Department as it continues to strive to
provide the technical tools necessary to improve effectiveness
and efficiency throughout the organization. As a service
department, Information Technology continues to partner with
the other agencies to support their needs.
Financial Impact:N/A
Alternatives:N/A
Recommendation:Cover Memo
Receive the 2019 Information Technology Annual Report and
update on the Information Technology Strategic Plan as
information.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
To: Mr. Jarvis Sims, Interim Administrator
Department Heads and Elected Officials
From: Ms. Tameka Allen, Information Technology Director
Date: May 8, 2020
RE: Information Technology 2019 Annual Report & Strategic Plan Update
The Augusta Information Technology Department (IT) continues to work to collaborate with our
customers to provide them with the best customer support and services. As you can see by this
report, 2019 was another very busy year filled with a number of projects to meet the growing
demands of our customers and demonstrate the collaboration within the agency.
Following are a few of the Information Technology Department highlights for the previous year
of 2019, along with an update on the IT Strategic Plan:
IT Customer Satisfaction annual survey continued to demonstrate a 98% approval rating.
The departmental performance measures continue to align with industry best practices
and Information Technology was ranked
Conducted a successful Cyber & Robotics Camp for middle grade Richmond County
students that provided technology learning for over 50 students.
Participated in 13 community outreach events at local elementary and high schools.
Held over 27 Cyber Security for employees training classes with over 500 employees
attending.
Upgraded end of life cycle equipment to include VoIP telephones, desktops, printer, etc.
citywide.
LUCA feedback review phase was completed, resulting in all of our 60 revisions
accepted by the Census Bureau.
Fiber installation to continue with redundancy project.
Replaced over 260 radios to prepare for the new radio system.
Implemented the new Eagle Recorder software application for the Real Estate in the
Clerk of Superior Court.
Implemented a new Digital Evidence Management for CID interview rooms and holding
cells at Sheriff Administration, Narcotics and the Webster Detention Center.
Implemented the MyRide mobile and web application for Transit.
Implemented payment kiosk for Utilities Customer Service.
Upgraded the Coroner Application to provide for additional features.
INFORMATION TECHNOLOGY
Tameka Allen
Director
Reggie Horne Gary Hewett
Deputy Director Deputy Director
Coordinated site visit to Charleston County Consolidated 911 Center to understand their
operation.
Supported Stormwater collections process and began assessment of long-term solution
for Stormwater collections process within utility billing system, enQuesta.
Captured drone aerial stills and video at multiple locations across the county for the
Finance Department’s annual publication.
Implemented Employee Online so employees can view their pay stubs and W-2’s online.
Implemented Neo-Gov Onboarding for new Augusta employees.
Conducted cellular device audit, identifying savings of over $100,000 per year.
Upgraded over 400 mobile devices.
Maintained over 150 GIS feature classes for the Augusta Enterprise Geodatabase, adding
new feature classes to support asset management for Engineering including Central
Services, Traffic Engineering, Engineering Stromwater, Recreation and Parks, and ADA.
Created Archive Geodatabase for historical data.
Expanded ArcGIS Online presence for Augusta, GA. Implemented the transparency
project through Augusta’s GEOHub-Open Augusta page providing over 50 layers freely
available to Augusta’s citizens.
Extensive support for Flight Blight Initiative – data collection, data creations, app
creation, dashboard creation including filed survey results as well as data from various
sources.
Implemented CityView Mobile for Business Licenses.
Implemented interface between CityView and Cityworks to facilitate demolition order
data sharing between Code Enforcement, Environmental Services and Utilities.
Implemented a new software package to enhance operations within the Print Shop.
Began support for upgrade of MVRS to FCS for meter reading.
Began integration of Cityworks and enQuesta.
Completed a number of work orders to support the needs of our internal and external
customers.
Upgraded a number of databases and servers to support the operation of various software
applications.
Maintained Geographical Information Systems (GIS) property records and road features.
Processed over 10M emails and blocked over 2M spam emails.
Received an estimated over 3.8M visitors to www.augustaga.gov
2019 Update on the Information Technology Strategic Plan
The 2019-2021 Information Technology Strategic Plan was approved by the Augusta
Commission in February 2019. This plan includes strategic initiatives in ten critical areas:
Software Consolidation & Optimization, GIS, Public Safety, Security, Transparency, Mobility,
Infrastructure, Data Integrity, Smart City, and IT Staffing.
The Strategic Plan identifies 75 specific projects that support the strategic initiatives. Eighteen of
these projects were fully completed in 2019. Notable projects included:
Deploying a digital evidence management and interview room recording solution for the
Sheriff’s Office.
Implementing an electronic new employee onboarding solution for Human Resources.
Expanding mobile functionality for Business License and Code Enforcement inspectors
in Planning & Development.
Implementing a software solution to support more efficient management of civil
processing for the Marshal’s Office.
Supporting Utilities in implementing a secure payment kiosk for customers at Utilities
Administration.
Supporting Fire/EMA in standing up the new Mobile Emergency Operations Center.
Information Technology also made substantial progress on 26 other projects, many of which will
be complete in 2020.
Successful project completion requires extensive collaboration with partner departments and
available funding. Information Technology conducted Stakeholder Meetings with departments in
January 2020 to discuss projects and identify 2020 priorities.
More detailed 2019 Information Technology Department activities by department are provided
on the following pages:
Augusta, Georgia
Information Technology Department
2019 Annual Report
Augusta Information Technology Annual Report Page 5
INFORMATION TECHNOLOGY
2019 Annual Report
311
Maintained Pictometry Connect Sub-Organization to ensure 311 has a backup support
system for valuable information including Commission Districts, Utilities, Customer
Information, and other city department data.
Completed upgrade and transition of Motorola PremierOne CSR to the cloud.
Began implementation of SeeClickFix mobile application for citizen engagement.
Provided technical support for the Motorola Solution for Addressing, GIS, Cityworks,
and configuration.
Continued support of 311 and Cityworks clients to increase departmental leveraging of
311 as a single point of contact for citizen engagement for service requests for better
tracking and consistency of communication protocols.
Provided ongoing support for the Motorola/CityView interface for Code Enforcement.
Provided ongoing support and processed multiple security requests for the CityView
application.
Provided ongoing support and processed multiple security requests for the Chameleon
application.
ADMINISTRATOR’S OFFICE
Evaluated Open Records Request system for FOIA request management.
Continuous use of technology solutions in place, including Forms Management, to
improve GIS enterprise operations resulting in vendor, local and national recognition.
Continued mapping support for Administrator, including map and graphics requests.
37 Tickets Resolved.
Continued support and initiatives to improve addressing standards for the enterprise
and citizens that would include marketing for importance of number visibility, wireless
testing with neighboring county, and MSAG quality assurance for public utilities.
Creation of open data GeoHUB and mapping portal for public inquiries/transparency,
and citizen engagement applications for the mobile customer. Continued research and
enhanced services that would encourage the centralization of geographic data
maintained and disseminated to all users for decision-making including database
structure and security, .
Census:
LUCA Feedback review phase completion, resulting in all of our 60 revisions accepted
by the Census Bureau.
Completion of Census New Construction Program in support of the Census 2020. All
560 addresses submitted were accepted.
ANIMAL SERVICES
Processed multiple security requests.
Provided ongoing support for the Chameleon application.
Provided ongoing support for IT related purchases.
Disabled the Licensing Renewal job.
Implemented multiple Chameleon reports for Animal Services.
Installed Chameleon software on new MDT replacements.
60 Tickets Resolved.
Augusta Information Technology Annual Report Page 6
Orders Processed - 4
AUGUSTA CANAL AUTHORITY
Maintained GIS Data for Augusta Canal Trails, Entrances, and Amenities.
AUGUSTA LIBRARY
Continued support for Library Citizen Service Requests in Cityworks.
AUGUSTA REGIONAL AIRPORT
128 Tickets Resolved.
Continued mapping support for Operations and Facilities.
MAC-Replacement for Pollock Devices.
Orders Processed - 12
Provided annual Master`s Week support services.
MAC-New Network Line for IT Manager’s Office.
MAC-New Equipment for Airport Engineering Office.
MAC-AutoCAD Upgrade.
BOARD OF ELECTIONS
Analysis of BOE registered voters to ensure precinct allocation accuracy.
Orders Processed - 4
MAC-New Network Connectivity for office cubicle remodel.
Processed multiple security requests.
Provided ongoing support for IT related purchases.
Continued to provide support for Registered Voter audits.
Provided support for Elections GIS data modifications and map creation.
Maintained Polling Places, Precincts, Commissioners, and State feature classes for
elections mapping and support.
Created Webpage for BOE with HTML, CSS, and JavaScript to elaborate on new voting
system.
Continued support of BOE software with MRAD to ensure correct spelling, road types,
and ZIP codes.
Maintenance and support of Web-GIS apps for Board of Elections including Find My
Elected Official and Find My Polling Location.
43 Tickets Resolved.
Provided ongoing support for the iTracker application.
CENTRAL SERVICES
Continued support of vertical asset data - indoor data creation and maintenance.
Added data for new and renovated facility buildings.
Continued support of Central Services within the Cityworks environment, including
service requests and work orders.
Provided ongoing support for the interface between the Motorola PremierOne CSR
application and the Cityworks software used by AUD and AED.
Provided ongoing support for the Motorola PremierOne CSR suite of applications.
Provided ongoing support for the Cisco Call Center and IVR systems.
MAC-New Network Connectivity for Facilities Maintenance area.
Orders Processed - 14
156 Tickets Resolved.
CITY-WIDE
Upgraded computers for Sheriff’s Office, Fire Department, Marshals Office, and Animal
Control.
Augusta Information Technology Annual Report Page 7
Upgraded 150 computers to Windows 10.
Maintained 371 mobile data terminals for the Sheriff’s Office, Fire, and Marshal’s Office.
Replaced 260 radios that would not work on the new digital system.
Various web updates to website that stretched from hours to days at a time for various
departments.
Developed and maintained the GeoHub with custom HTML coding and custom CSS.
CIVIL AND MAGISTRATE COURT
55 Tickets Resolved.
Provided ongoing support for all major applications and processes as necessary.
Orders Processed - 4
Upgraded all VOIP phones.
CIVIL AND MAGISTRATE COURT - WARRANTS
34 Tickets Resolved.
CIVIL AND MAGISTRATE COURT- JUDGE
Provided ongoing support for the Initial Appearance System.
CLERK OF CIVIL AND MAGISTRATE COURT
Provided ongoing support for the ICON Case Management System.
Orders Processed - 8
CLERK OF COMMISSION
Orders Processed - 4
Provided ongoing support for NovusAgenda software.
Provided ongoing support for the Audio-Visual and all related systems in the
Commission Chambers.
Provided ongoing support for the streaming of all Committee and Commission
Meetings.
24 Tickets Resolved.
CLERK OF COURT
177 Tickets Resolved.
Implemented the new Eagle Recorder software application for Real Estate.
Setup and configured new NAS server for Tyler Eagle Solution.
Provided ongoing support for the ICON Case Management System.
Provided ongoing assistance with the implementation of Electronic Filing.
Conducted monthly status meetings to stay informed on all Clerk of Court Real Estate
Division technology needs.
Performed multiple installs of CDIMS software applications.
Provided ongoing support for IT related purchases.
Provided ongoing support for the CDIMS applications.
Processed multiple security requests.
Provided ongoing support for the VCS/CDIMS FiFa Interface process with TCO.
Processed multiple vendor access requests for CDIMS.
Provided ongoing support for the Print/E-Mail server.
Provided ongoing support for the Paper Cut application.
Provided ongoing support for all major applications and processes as necessary.
COMPLIANCE
62 Tickets Resolved.
Provided ongoing support for the monthly updates related to B2GNow.
Orders Processed - 8
Augusta Information Technology Annual Report Page 8
Relocated department to new location.
CORONER’S OFFICE
Provided ongoing support for the Coroner`s Case Management System.
56 Tickets Resolved.
Added several additional features and data fields to Coroner Application.
DANIEL FIELD AIRPORT
Provided annual Master`s Week support services.
DISTRICT ATTORNEY
Provided ongoing support for the Tracker Case Management System.
155 Tickets Resolved.
Provided the District Attorney’s Office with large format jury displays including maps
and diagrams to support visualization of victim locations, criminal events, and
perpetrator activities during the case.
Provided ongoing support for all major applications and processes as necessary.
E911 DISPATCH
Provided ongoing support for all major application and processes as necessary.
Coordinated GIS Addressing initiatives with E911 support staff. .
Continued feature class validation and mapping support to tailor data and dispatch map
to user and software requirements.
179 Tickets Resolved.
Provided support for New World integration with GIS data and performed data syncs.
Continued analysis of 911 Address Override. GIS Technicians were tasked to review
the override report in order to resolve centerline ranges, missing address points and
quantify what truly should have been overridden.
Continued responsibility for 911 MSAG Updates.
Orders Processed - 13
Assisted with the replacement of 911 furniture consoles.
MAC-New Network Connectivity for New Consoles.
MAC-New Equipment for Backup offsite.
Coordinated site visit to Charleston County Consolidated 9-1-1 Center.
EMERGENCY MANAGEMENT AGENCY
Orders Processed - 2
Coordinated site visit to Charleston County Consolidated 9-1-1 Center.
Attended training for WebEOC and IAFF HazMat Training – Planning and Response to
High Consequence Incidents.
MAC-Relocation of existing Smart Board to Fire Training at Central Avenue.
Continued support of Emergency Management Crisis Track Software Initiatives and
Training.
Prepared for Flooding Emergency support as pre-planning for 2019 Hurricane Events,
including major storms. Prepared to support via GIS mapping, ArcGIS Online Mapping
Access and Cityworks Support.
Provided support for FEMA Community Rating System rating renewal with the ISO.
Calculated the total number of buildings in the SFHA area and the total acreage for the
area.
5 Tickets Resolved.
Assisted with the implementation of a Weather Station at the Fire Administration
building.
Augusta Information Technology Annual Report Page 9
Provided ongoing support for all major applications and processes as necessary.
ENGINEERING
58 Tickets Resolved.
Supported Stormwater collections process and began assessment of long-term solution
for Stormwater collections process within enQuesta.
Started support of adjustments of past due accounts.
Implemented Stormwater Delinquent Letter Process in Utilities billing software,
enQuesta.
Provided enQuesta Stormwater support.
MAC-Connectivity for New Equipment at Stormwater location.
MAC-AutoCAD Upgrade.
ENGINEERING – ADMINISTRATION/FINANCE
Orders Processed - 8
54 Tickets Resolved.
ENGINEERING – MAINTENANCE OPERATIONS
Provided general Cityworks support.
ENGINEERING - OPERATIONS
Plan Review Process support with multiple departments to support reviewing,
approving, and conducting inspections with Cityworks Asset Management software
solution for Engineering Operations. Created 231 polygons for submitted plans.
Conducted Road Ownership Research to support MRAD.
Maintained AED database, provided staff support, database backups, and GIS
expertise.
Maintained Engineering Pictometry Organization, created user logins and deactivated
separated employees.
Provided Engineering Cityworks Support.
135 Tickets Resolved.
ENGINEERING - TRAFFIC ENGINEERING OPERATIONS
MAC-Connectivity for New Equipment in Traffic Room.
MAC-Installation of new Pollock in Traffic Room.
Orders Processed - 8
Continued support of ADA Cityworks Service Request process to track Traffic
Engineering`s ADA Compliance Activities.
Maintained secured web service on Augusta Maps for internal staff to access for
locating Traffic related data including fiber installation.
Supported Traffic Engineering GIS Staff with feature class creation, maintenance, and
ArcGIS support.
Configuration of Master’s Signage for traffic signs inside Cityworks.
Continued support of Fiber Installation Project including cross-department Cityworks
Process for Utilities and Traffic Engineering.
30 Tickets Resolved.
ENVIRONMENTAL SERVICES
100 Tickets Resolved.
Replaced software system at the landfill scale house to provide improved functionality.
Continued support of cross-departmental Demolition Process in Cityworks.
Provided GIS vendor support for Elemos, Recycle Perks, etc.
Provided general Cityworks support.
Augusta Information Technology Annual Report Page 10
Custom map creation for Environmental Services business support.
Completed the Demolition interface between CityView (Planning and Development) and
Cityworks (Environmental Services).
Orders Processed – 6.
Provided ongoing support for the Elemos suite of applications.
EQUAL EMPLOYMENT OPPORTUNITY (EEO)
Continued support of Cityworks.
EXTENSION SERVICES
Orders Processed - 1
FACILITIES MAINTENANCE
Upgraded all VOIP phones.
FINANCE - ACCOUNTING
Orders Processed - 3
34 Tickets Resolved.
FINANCE - FLEET MANAGEMENT
Provided ongoing support for the Faster application.
FINANCE - PAYROLL
22 Tickets Resolved.
FINANCE - RISK MANAGEMENT
40 Tickets Resolved.
Orders Processed - 1
MAC-Network connectivity for new cubicle furniture.
FINANCE DEPARTMENT
63 Tickets Resolved.
Provided ongoing support for the ADP Enterprise eTime solution, which is used
citywide for timekeeping and tracking.
Setup and configured new database server for OneSolution application.
Captured drone aerial stills and video at multiple locations across the county
(Marina/Cyber Center,
Lake Olmstead) for the Finance Department’s annual publication.
Implemented Employee Online within One Solution so that employees can view their
pay stubs and W-2s online.
Managed bi-weekly process to submit employee information to ADP.
Provided ongoing support for the ADP Enterprise eTime solution, which is used
citywide for timekeeping and tracking.
Upgraded ADP eTime software to support HTML 5 and removed requirements of Java
and Flash.
Provided ongoing support to the Payroll Team on a biweekly basis.
Began upgrade of One Solution financial system to web-based HTML5 platform.
FIRE DEPARTMENT - ADMINISTRATION
Provided ongoing support of the Faster application.
Orders Processed - 12
Continued support to EMA Risk Assessment Project with critical facilities updates,
flooding information, and GIS data transfer to consultant.
Continued addressing coordination with the Fire Department in the review process for
all new development in Augusta, MRAD training, and continued support for GIS related
projects.
Augusta Information Technology Annual Report Page 11
Created maps for individual engine company areas for training including wall maps for
each location.
224 Tickets Resolved.
Provided ongoing support for all major applications and processes as necessary.
Assisted with the design and configuration of the forthcoming Fire Station Alerting
System.
Assisted with the design, configuration, and training for the Mobile Emergency
Operations Center.
Coordinated site visit to Charleston County Consolidated 9-1-1 Center.
FIRE STATION #1
8 Tickets Resolved.
FIRE STATION #10
6 Tickets Resolved.
FIRE STATION #11
9 Tickets Resolved.
FIRE STATION #13
3 Tickets Resolved.
FIRE STATION #14
1 Ticket Resolved.
FIRE STATION #15
1 Ticket Resolved.
FIRE STATION #16
5 Tickets Resolved.
FIRE STATION #17
5 Tickets Resolved.
FIRE STATION #18
9 Tickets Resolved.
FIRE STATION #19
2 Tickets Resolved.
FIRE STATION #2
15 Tickets Resolved.
Installed fiber for network connectivity to new building.
MAC-New Network connectivity for New Location.
FIRE STATION #3
6 Tickets Resolved.
FIRE STATION #4
2 Tickets Resolved.
FIRE STATION #5
3 Tickets Resolved.
FIRE STATION #6
14 Tickets Resolved.
Upgraded telephones system to Key Service Unit.
FIRE STATION #7
4 Tickets Resolved.
FIRE STATION #8
16 Tickets Resolved.
FIRE STATION #9
12 Tickets Resolved.
Augusta Information Technology Annual Report Page 12
HOUSING AND COMMUNITY DEVELOPMENT
MAC-AutoCAD Upgrade.
Relocated department to new location.
Upgraded all VOIP phones.
Relocation of HCD to new building. Provided fiber for network connectivity and network
hardware.
115 Tickets Resolved.
Continued support and maintenance to existing feature classes and provided updates
to support Housing and Community Development activities including Enterprise Zones
and Opportunity Zones.
Orders Processed - 16
HUMAN RESOURCES
72 Tickets Resolved.
Orders Processed - 7
MAC- Replacement for Mobile Device.
Provided ongoing support and maintenance for existing ADP time clocks across the
City.
Assisted Human Resources with ACA Compliance and Reporting.
Provided ongoing support of OneSolution software. Support of this software entails
working with multiple customer departments, but HR is a key customer department.
Implemented COLA increases that went into effect in January 2019.
Implemented changes to the GMEBS contributions and deductions that went into effect
in January 2019.
Implemented Employee Online within One Solution so that employees can view their
pay stubs and W-2s online.
Implemented Neo-Gov Onboarding for new Augusta employees. .
INFORMATION TECHNOLOGY
Orders Processed - 130.
Updated Cityworks App on all devices with MDM.
Conducted cellular device audit, identifying savings of over $100,000 per year.
Upgraded over 400 mobile devices.
Coordinated two sessions of Cyber and Robotics Camp, providing technology learning
opportunities to 50 middle school students.
Pre-planning, configuration and design in preparation of SeeClickFix implementation
Citywide.
Participated in 13 community outreach events at local elementary and high schools.
Captured several drone flights of new development.
MAC-AutoCAD Upgrade - GIS.
Created 492 new Office 365 accounts and deleted 438 defunct Office 365 accounts.
MAC-New Equipment for RF Administrator.
Installed and configured Veeam One for monitoring and analytics of virtual
environment.
Installed and configured EMC 500TB storage array.
MAC- Replacement for Mobile Device.
Closed 663 work tickets and 47 citywide tickets.
Created and maintained custom made story map for GIS. It utilized Javascript, Css,
and HTML with custom coding.
Augusta Information Technology Annual Report Page 13
Created form for Address Request - GIS.
Created form for GIS - Street and Honorary.
Assisted with coordinating the Earth Day Augusta 2019 event with Phinizy Swamp and
Augusta University.
Processed multiple security requests for terminations.
Continued to work with ESRI and internal Network staff to identify and add
infrastructure that would support future growth and expansion of GIS capabilities online.
Continued to support and expand ArcGIS Server Secured Layer for Augusta Maps.
Customers included EMA, Code Enforcement, Utilities, Engineering, Sheriff’s Office,
Fire Department, Information Technology and Planning and Development.
Reported to Google Maps incorrect business locations, road names, addressing issues
and missing roads for correction on their online mapping application to improve
navigation in Augusta since this tool is popular with the public.
Continued collaboration with Board of Education on MRAD provided valuable
addressing information and school data updates.
Maintained over 150 GIS feature classes for the Augusta Enterprise Geodatabase,
adding new feature classes to support asset management for Engineering including
Central Services, Traffic Engineering, Engineering Stormwater, Recreation and Parks,
and ADA. Created Archive Geodatabase for historical data.
Expanded ArcGIS Online presence for Augusta, GA. Implemented the transparency
project through Augusta’s GEOHub – Open Augusta page providing over 50 layers
freely available to Augusta`s citizens.
Updated GIS Documentation including user guides for parcel editing, Augusta Maps,
CityWorks, Addressing Vendor Guide, Addressing and Road Database Maintenance,
etc.
Reviewed road projects for 2019, Reviewed 270 Site and Development plans.
Maintained Authoritative Road Feature Dataset. Incorporated additional Road Book
information, 83 new features, 4,427 edits and validations by GIS Technicians, including
range corrections, routing calculations, and splitting at county line for accurate mileage
counts.
Reviewed plans and assigned addressing for Augusta under the MRAD Project
including reviewing 39 Site Plans (Commercial/Multi-Family) and 11 Developments
(Subdivisions). Work included 2,265 addressing assignments and 2,942 edits and
validation which included structure point location, spelling corrections, and collection of
unit numbering.
Created and continued to maintain various online forms with LaserFiche Forms
Management to support internal business processes including GIS Enterprise Use
Agreement. Development of new Address request form.
Maintenance of Augusta`s drone program. Two staff members retained remote pilot
license.
4008 Tickets Resolved.
Maintained Authoritative Road Feature Dataset. Incorporated additional Road Book
information, 83 new features, 4,427 edits, 3 Renames and validations by GIS
Technicians, including range corrections, routing calculations, and splitting at county
line for accurate mileage counts.
Held 27 Cyber Security for Employees training classes. 500 employees attended.
Augusta Information Technology Annual Report Page 14
Conducted Network and Security Assessment and reviewed the findings and
recommendations.
Emails: Good Mail 6,174,634 - Spam 2,023,767 - Malware 1,739.
JURY CLERK
3 Tickets Resolved.
Upgraded all VOIP phones.
Provided ongoing support for all major applications and processes as necessary.
JUVENILE COURT
Provided ongoing support for all major applications and processes as necessary.
58 Tickets Resolved.
LAND BANK AUTHORITY
24 Tickets Resolved.
LAW DEPARTMENT
Upgraded all VOIP phones.
Orders Processed - 5.
Provided eVerify file for Business Licenses.
Processed multiple open records requests for Planning and Development.
Provided ongoing support for all major applications and processes as necessary.
LAW LIBRARY
Provided ongoing support for all major applications and processes as necessary.
Upgraded all VOIP phones.
6 Tickets Resolved.
LICENSE AND INSPECTION
Orders Processed - 8.
MARSHAL’S OFFICE
112 Tickets Resolved.
Provided mapping support for Marshal Zones and litter enforcement.
Provided task force support for Marshal’s Code Enforcement Division.
Continued support for Marshal Department service requests within Cityworks and
comprehensive reporting.
Maintained sub-organization within Pictometry application.
Orders Processed - 8.
Publish 3D Scene of Municipal Building.
Created form for Jeff Barrett to help automate the officer training process.
MAC- Replacement for Mobile Device.
Provided ongoing support for all major applications and processes as necessary.
Implemented a new Civil Processing Application for the Marshal`s Office.
MARSHAL'S OFFICE - ARA
33 Tickets Resolved.
MARSHAL'S OFFICE - SUBSTATION
67 Tickets Resolved.
MAYOR'S OFFICE
Programmed and installed new Auto Attendant.
Extensive support for Fight Blight Initiative - data collection, data creation, app creation,
dashboard creation including field survey results and data analysis. Created custom
map used by entire committee displaying real time Blight Study Survey results as well
as data from various sources.
Augusta Information Technology Annual Report Page 15
Provided GIS data and support for consultants associated with multiple projects.
25 Tickets Resolved.
NON-COUNTY
Provided GIS data for numerous Augusta-sponsored studies including transit, parking
inventory, ADA compliance activities, etc.
Provided mapping to public through sales of maps and data by written request.
Created banners, graphics, flyers in support of the government supported events.
Created maps and established regular communication with outside agencies (including
the US Postal Service, Board of Education, and Health Department) in support of
improved Augusta addressing initiatives.
Provided Board of Education mapping and analysis support, GIS Data creation, school
data updates, and Pictometry support.
Continued support for Electronic Plan Review in Cityworks. Collaboration between GIS
Team, Planning and Development, Engineering, Utilities, Fire Department, Traffic
Engineering, Health Department, and Tree Commission.
OLD GOVERNMENT HOUSE
3 Tickets Resolved.
PLANNING AND DEVELOPMENT
Provided ongoing support for credit card processing.
Performed multiple installs of the CityView applications.
Processed multiple security requests.
Provided ongoing support for IT related purchases.
Provided ongoing support for the PLAZID application.
Assisted with data clean-up within the CityView database.
Provided ongoing support for the COC Public Access application.
Provided ongoing support for the CityView application.
Conducted monthly status meetings to stay informed on all License and Inspection
technology needs.
Created multiple custom reports from CityView.
Created multiple custom searches in CityView.
Provided multiple CityView configuration, workflow and business rule updates.
Provided support for the annual Alcohol License Renewal process.
Provided support for the annual Business License Renewal process.
Provided support for the annual Request for Gross Revenue process.
Provided ongoing support for the CityView Mobile application.
Provided ongoing support for the CityView Public Portal application.
Provided eVerify report/file for Business Licenses.
Processed multiple vendor access requests for CityView.
Performed multiple map and activity reassignments due to staff turnover.
Added the Business License Past Due Collection Fees to CityView.
Continued the digitizing of historic building plans for archival purposes.
Performed multiple password resets for the CityView application.
Provided ongoing support for the CityView Outlook Add-In.
Provided ongoing support for the CityView/Motorola (Augusta 311) interface for Code
Enforcement.
Processed multiple open records requests.
Upgraded the CityView application to version 2019.9.
Augusta Information Technology Annual Report Page 16
Added a new "Re-Occupancy Fee" for Code Enforcement.
Updated Building Permit Fees.
Implemented the upgraded CityView Alcohol License Renewal process.
Implemented the upgraded CityView Business License Renewal process.
Implemented CityView Mobile for Business Licenses.
Configured credit card machines to auto close at 6pm each day.
Supported citizen engagement AGOL app for ARTS Transportation.
Supported Opportunity Zone Annual Report, provided extensive GIS Analysis from data
imported from various systems for property information within each zone, including
building permits, code enforcement actions, crime rate, and new businesses.
Continued support of GIS data creation from CityView scripts, coordinating new
procedures with IT and Planners to ensure methodology is approved, documented, and
providing usable data for all departments.
Maintained and modified GIS data for CityView ArcGIS Server web services, supporting
new inspector areas, realignment of code enforcement areas, and provided address
validation for pending, current, and retired addresses from MRAD via service.
Continue integration initiative of Planning and Developments GIS Feature Classes into
Augusta`s Enterprise Geodatabase to support decision making and web access for
other city departments` data needs.
Continued support of GIS features for flood property information including LOMR and
new LOMA; continuing coordination of online access to these documents via GIS links.
2017 Flood Maps approved by county in November (including LOMAs and LOMR
updates). Started the migration of all internal applications using flood data. Had to
update FEMA schema to match the needs of our Flood Manager. Added new data to
Secure Layers in Augusta Maps for the Flood Manager to review. Extensive review of
the data took place the last week of the year. Maps were made public 1/8/2020.
Supported online form for developers to conduct submittals electronically for review.
Attended development review committee meetings to support developers.
Implemented cross-departmental Demolition Process in Cityworks.
Electronic Plan Review deployment in Cityworks. Collaboration between GIS Team,
Planning and Development, Engineering, Utilities, Fire Department, Traffic Engineering,
Health Department, and Tree Commission.
Flood zone support for Planning and Development for Community Rating System.
Spanish translation services for Transit Planner - Augusta Public Transit survey.
Created and/or modified multiple custom letters in CityView.
Searched and analyzed the Audit Log to explain several questionable circumstances
regarding CityView records.
Provided support, reports, searches, etc. to assist with producing annual report
statistics.
Provided support and training for Laserfiche for Planning and Development staff to
perform quality checking and searching on the scanned historic building plans.
Completed the Demolition interface between CityView (Planning and Development) and
Cityworks (Environmental Services).
MAC-AutoCAD Upgrade.
MAC- Equipment for Mobile and AV.
391 Tickets Resolved.
Augusta Information Technology Annual Report Page 17
Maintained GIS features in Web Service for CityView. Supported modifications to
Inspector Mapping during deployment of new staff for both Building Inspectors and
Code Enforcement Officers.
Provided addressing validation support for permitting and training to staff on MRAD.
Maintained Zoning GIS feature classes and mapping support. 25 Zoning Updates, 52
Zoning Stipulations, 13 Zoning Special Exceptions.
Supported mapping requests for planning sessions and meeting. Worked closely with
Code Enforcement Staff to create ArcGIS Online custom app to query Code
Enforcement data including custom filters.
PLANNING AND DEVELOPMENT - LICENSE AND INSPECTION
Implemented interface between CityView and Cityworks to facilitate demolition order
data sharing between Code Enforcement, Environmental Services, and Utilities.
PLANNING AND ZONING
Orders Processed – 10.
PROBATE COURT
30 Tickets Resolved.
Upgraded all VOIP phones.
Orders Processed – 3.
MAC- Network Connectivity for Office furniture.
Provided ongoing support for all major applications and processes as necessary.
PROBATION
Provided ongoing support for all major applications and processes as necessary.
2 Tickets Resolved.
PROCUREMENT
Provided ongoing support of OneSolution software. Support of this software entails
working with multiple customer departments, but Procurement is a key customer
department.
Implemented a new software package to enhance operations within the Print Shop.
Provided ongoing support for the monthly updates related to B2GNow.
Orders Processed - 10.
127 Tickets Resolved.
PROCUREMENT - PRINT SHOP
Upgraded all VOIP phones.
PUBLIC DEFENDER
229 Tickets Resolved.
Created form for Public Defender`s Office.
Orders Processed - 6.
Provided ongoing support for the JCATS System.
Provided ongoing support for all major applications and processes as necessary.
PUBLIC SERVICES - MAINTENANCE
Orders Processed - 5.
PUBLIC SERVICES - TREES AND LANDSCAPES
5 Tickets Resolved.
RCCI
64 Tickets Resolved.
Orders Processed - 5.
Augusta Information Technology Annual Report Page 18
Continued support for RCCI on mobile app for Cityworks to support their Stormwater
Maintenance Activities and provided reporting of time, materials, and tonnage of
vegetation cleanup.
MAC- Replacement for Mobile Device.
MAC-New Network Equipment and Location for Graduation Program.
Provided ongoing support for all major applications and processes as necessary.
RECREATION - ADMINISTRATION
Installed Recreation software on new computer replacements.
MAC-AutoCAD Upgrade.
Processed multiple security requests.
Provided ongoing support for IT related purchases.
Provided ongoing support for the ActiveNet application.
Provided ongoing support for ActiveNet credit card processing.
Provided ongoing support for ActiveNet On-Line Registration.
Performed multiple password resets for the ActiveNet application.
Preliminary department meetings, data collection and management in preparation for
Cityworks implementation project.
Orders Processed - 10.
187 Tickets Resolved.
Cityworks support for cemetery staff.
RECREATION - AQUATIC CENTER
11 Tickets Resolved.
RECREATION - AQUATICS
Submitted monthly employee wellness files for Payroll.
RECREATION - BERNIE WARD COMMUNITY CENTER
Installed wireless access points for WIFI connectivity.
RECREATION - BLYTHE PARK
Upgraded telephones system to Key Service Unit.
MAC- Network connectivity for new computers.
2 Tickets Resolved.
RECREATION - CARRIE J. MAYS
3 Tickets Resolved.
Upgraded telephones system to Key Service Unit.
RECREATION - DIAMOND LAKES
Upgraded telephones system to Key Service Unit.
6 Tickets Resolved.
RECREATION - EISENHOWER PARK
2 Tickets Resolved.
Upgraded telephones system to Key Service Unit.
RECREATION - FACILITIES MANAGEMENT
104 Tickets Resolved.
RECREATION - FLEMING ATHLETIC OFFICE
6 Tickets Resolved.
RECREATION - GARRETT COMMUNITY CENTER
Upgraded telephones system to Key Service Unit.
RECREATION - GRACEWOOD CENTER
Installed wireless access points for WIFI connectivity. Installed Comcast cable modem
for internet access.
Augusta Information Technology Annual Report Page 19
RECREATION - H.H. BRIGHAM SENIOR
MAC- Network connectivity for new computers.
RECREATION - JAMESTOWN COMMUNITY CENTER
Installed wireless access points for WIFI connectivity.
RECREATION - JOHNSON COMMUNITY CENTER
Upgraded telephones system to Key Service Unit.
RECREATION - JULIAN SMITH BBQ PIT
Installed wireless access points for WIFI connectivity. Installed Comcast cable modem
for internet access.
RECREATION - MCBEAN PARK
2 Tickets Resolved.
RECREATION - MCDUFFIE WOODS PARK
Upgraded telephones system to Key Service Unit.
RECREATION - SAND HILLS COMMUNITY CENTER
3 Tickets Resolved.
RECREATION - THE BOATHOUSE COMMUNITY CENTER
Upgraded telephones system to Key Service Unit.
RECREATION - WARREN ROAD COMMUNITY CENTER
MAC- Network connectivity for new computers.
RISK MANAGEMENT
Maintained Facilities Safety/Maintenance Evaluation Inspection inside Cityworks and
associated report.
8 Tickets Resolved.
RIVERWALK SPECIAL EVENTS
7 Tickets Resolved.
SHERIFF`S OFFICE - ADMINISTRATION
114 Tickets Resolved.
Continued support of GIS feature classes in Secured Service on AugustaMaps for
internal use and collaboration.
Fulfilled map creation requests.
Orders Processed - 28.
Modified current GIS data and created new data for New World geocoding
requirements. Provided database support for New World and database configuration.
Maintained Crime Mapping Application feature in AugustaMaps for displaying
searchable crime categories by data ranges, area buffers, beat selection, and address.
14,346 crime points added.
Supported GIS Users in software training, GIS applications, and mapping.
Supported Homeless count initiative. Custom app created for local survey. Conducted
user training and field data collection.
Implemented salary increases that went into effect in January 2019 in payroll system.
Provided technical assistance for the necessary calendar changes, accrual rules,
overtime rules, and so forth related to the Sheriff’s Office Payroll.
MAC-New Mobile Equipment for Command Staff.
Provided ongoing support for the New World RMS Suite, Corrections Suite, and Mobile
Suite.
Provided ongoing support for all major applications and processes as necessary.
Implemented a new Digital Evidence Management for CID interview rooms and holding
cells at Sheriff Administration, Narcotics, and the Webster Detention Center.
Augusta Information Technology Annual Report Page 20
SHERIFF`S OFFICE - BOOKING
248 Tickets Resolved.
SHERIFF`S OFFICE - CID
355 Tickets Resolved.
Provided ongoing support for the Tag Search application.
MAC-Replacement for Pollock Devices.
MAC- Relocation of Special Operations.
MAC- Replacement for Mobile Device.
SHERIFF`S OFFICE - CIVIL
15 Tickets Resolved.
SHERIFF`S OFFICE - CRIME SCENE
6 Tickets Resolved.
SHERIFF`S OFFICE - DANIEL VILLAGE
131 Tickets Resolved.
Created new, browser-independent version of DART front-end.
Equipped the Traffic Division with 9 mobile printers for citations.
SHERIFF`S OFFICE - DARE
MAC- Replacement for Mobile Device.
2 Tickets Resolved.
SHERIFF`S OFFICE - EVIDENCE
MAC-Replacement for Pollock Devices.
SHERIFF`S OFFICE - INTERNAL AFFAIRS
MAC-Replacement for Pollock Devices.
27 Tickets Resolved.
SHERIFF`S OFFICE - JAIL ADMIN
174 Tickets Resolved.
SHERIFF`S OFFICE - NARCOTICS
30 Tickets Resolved.
MAC-Replacement for Pollock Devices.
MAC- Relocation of facility.
Upgraded to Voice Over Internet Protocol (VOIP) telephone service.
Relocated department to new location.
SHERIFF`S OFFICE - QUARTERMASTER
2 Tickets Resolved.
SHERIFF`S OFFICE - RECORDS
197 Tickets Resolved.
SHERIFF`S OFFICE - SOUTHGATE
230 Tickets Resolved.
Added ability to mass-tag videos in BodyCam Application to accommodate dash-cam
videos.
MAC-Replacement for Pollock Devices.
SHERIFF`S OFFICE - TRAINING CENTER
16 Tickets Resolved.
SHERIFF`S OFFICE - WEBSTER DETENTION CENTER
12 Tickets Resolved.
SOLICITOR GENERAL
154 Tickets Resolved.
MAC- Replacement for Mobile Device.
Augusta Information Technology Annual Report Page 21
Provided ongoing support for the Tracker Case Management System.
Orders Processed - 5.
Provided ongoing support for all major applications and processes as necessary.
STATE COURT JUDGE
MAC- Replacement for Mobile Device.
Orders Processed - 4.
44 Tickets Resolved.
Provided ongoing support for all major applications and processes as necessary.
Assisted State Court with the transition of the in-house Probation Department to an
external contractor.
SUPERIOR COURT JUDGE
Provided ongoing support for all major applications and processes as necessary.
121 Tickets Resolved.
Orders Processed - 8
MAC- Replacement for Mobile Device.
TAG OFFICE – EAST AUGUSTA
41 Tickets Resolved.
TAG OFFICE – SOUTHSIDE
41 Tickets Resolved.
TAX ASSESSOR'S OFFICE
148 Tickets Resolved.
Processed multiple security requests.
Provided ongoing support for the WinGAP application.
Provided ongoing support for the TACS application.
Provided ongoing support for IT related purchases.
Provided ongoing support for the COC Public Access application.
Performed multiple installs of the WinGAP software application.
Assisted with multiple WinGAP upgrades and structure fixes.
Provided ongoing support for the New Business Process for TAO in CityView.
Conducted monthly status meetings to stay informed on all TAO technology needs.
Provided data analysis and mapping on neighborhood re-numbering project.
Provided support for MRAD addresses with WinGAP as the authoritative site address,
expedited TAO data entry, and provided validated data.
Orders Processed - 6.
Maintained Authoritative Parcel Data for Augusta, Parcel Polygon, ROW, Dimensions,
and Annotation modifications for 2019. 1,348 Parcels edited, 303 Parcels created, 6
New Subdivisions, 74 Right-of-Way acquisitions, 28 combine requests.
Maintain Pictometry Connect Sub-Organization; created new web services to support
staff and allow utilization of software in the field. Granted sub-organization
administrative privileges to TAO staff to manage ConnectExplorer internal users.
Added Qualified Opportunity Zones to GDB per TAO request.
Incorporated Soil Pricing Codes from DOR to Soil data in ArcGIS to facilitate
Conservation Use calculations and updated Model.
Support for data analysis and map creation for GIS Specialist.
Maintained workflow with TAO to track work, validate changes, and finalize parcel
number assignment.
Installed WinGAP software on new computer replacements.
Augusta Information Technology Annual Report Page 22
Facilitated getting new reports from Clerk of Court`s new Eagle Recorder software
application.
Moved qPublic to a new server.
Provided ongoing support for the Mobile Assessor application.
TAX COMMISSIONER'S OFFICE
Upgraded SAGE 50 to the latest version.
Assisted with implementing the DRIVES software application.
Transitioned from State Bank to Cadence Bank.
Kicked off the iasWorld software implementation project.
Provided ongoing support for the Q-Matic application.
Provided ongoing support for the DRIVES application.
Orders Processed - 15.
Provided MRAD support for returned mail evaluations and coordinated joint meeting
with USPS.
Maintained No Bid feature class for properties that are no longer being marketed at tax
sale.
Provided GIS data analysis for special projects.
Custom ArcGIS Online map created to assist with TCO internal mapping needs.
Performed multiple VCS Tax password resets.
Processed multiple security requests.
Provided ongoing support for the VCS Tax application.
Provided ongoing support for the Sturgis Pay application.
Provided ongoing support for the SAGE (Peachtree) application.
Provided ongoing support for the VCS/CDIMS FiFa Interface process with COC.
Updated Mail Fees for specified levy batch numbers.
Provided ongoing support for IT related purchases.
Processed multiple vendor access requests for VCS Tax.
Processed multiple vendor access requests for MAVRO.
Processed multiple vendor access requests for Q-Matic.
Provided ongoing support for the Logicalis Call Center system.
Provided ongoing support for the COC Public Access application.
Provided ongoing support for the VCS Tax/MAVRO interface.
Provided support for South State Bank check scanning.
MAC-New Network Connectivity for Conference Room Scheduler.
Provided ongoing support for the Cisco Call center solution.
145 Tickets Resolved.
Provided GIS data analysis and mapping for special projects.
TRANSIT DEPARTMENT
57 Tickets Resolved.
Provided ongoing support for the TripSpark suite of applications.
Implemented the MyRide mobile and web application.
Provided ongoing support for the PASS application.
Provided ongoing support for the PASS IVR system.
MAC-New Network Connectivity for New Building.
Began conversion to Cityworks for Transit Asset Management System.
Maintained and coordinated GIS feature class updates for bus stops and routes.
Supported Transit in meetings for software transition to TripSpark.
Augusta Information Technology Annual Report Page 23
Continued support for WebGIS app for ArcGIS Online - ARTS Transit Service Area
Mapping.
Assisted Transit (RATP DEV) with developing new route card schedules for City’s
website.
Installed fiber for network connectivity. Installed Comcast for WIFI connectivity. Ordered
network switches and wireless hardware.
UTILITIES - ADMINISTRATION
Continued to provide MRAD address comparison for enQuesta on Stormwater
accounts and addressing validation issues on water and sewer.
Supported Cityworks for all of Utilities including GIS data integration issues, additional
processes, modifications to current workflows, and training.
Supported relational databases Cityworks and ArcSDE with SQL Replication to improve
efficiency of data transfer to ensure timely support for updating data.
Supported Cityworks upgrades including database, program, and interfaces.
Supported Cityworks with Crystal Report creation for clients and performed Cityworks
Analytics for supporting documentation. Created and published an Operations
Dashboard for AUD to monitor the progress of the SL RAT (Sewer Line Rapid
Assessment Tool) program with expanded data visualization capabilities.
Continued support for Fiber Project.
Supported Utilities Easement Project including ArcGIS training and troubleshooting.
Supported Cityworks Storeroom Solution including program modifications, client
training, and reporting.
Supported Cityworks Fort Gordon with modifications, reporting, and maintenance.
Provided support for Root Control project by creating custom ArcGIS Online map used
by contractor to edit data in the field and identify treated sewer gravity mains.
Maintained sub-organization within Pictometry application.
Supported cross-departmental Demolition Process in Cityworks.
Orders Processed - 52.
Provided ArcGIS desktop support and troubleshooting.
Configured Attribute Assistant tool for Water data to ensure data integrity, using
complex expression to automate multiple field calculations per asset.
Supported AUD with developing FOG program work process.
MAC-AutoCAD Upgrade.
Processed multiple network and application security requests.
Provided and coordinated IT purchases based on departmental needs.
Managed Cognos user security.
Managed Invoice Cloud user security.
Managed enQuesta user security.
Supported ICOM3 application.
Supported Utilities Month-End process procedures.
Supported Utilities Year-End process procedures.
Modified and Managed SQL Queries for Water Loss Study Team.
Managed enQuesta files on application server.
Supported enQuesta application.
Supported Invoice Cloud Biller Portal.
Supported Compliance Suite.
Managed Cognos scheduled reports.
Augusta Information Technology Annual Report Page 24
Created and implemented Google Analytics for Utilities.
Managed Utilities e-mail distribution groups.
Provided queries as needed to AUD for enQuesta data.
Supported Field Deployment Management system (FDM).
Created and ran reports for public open records requests.
Setup Trimble Positions to utilize SQL server database.
Upgrade Cognos to version 11.1.
Vendor support for URM.
Upgraded Trimble to version 10.6.1.1.
Upgraded Flowlink Pro to version 5.18.
Provided ongoing support for Netmotion and AnyConnect.
128 Tickets Resolved.
UTILITIES - CENTRAL AVE
32 Tickets Resolved.
Assisted with assessment of RFID for inventory management within Cityworks.
Processed multiple network and application security requests.
Provided ongoing support for Netmotion and AnyConnect.
Provided ongoing support for Cityworks.
Continued support of Utilities Facilities and Maintenance department.
Provided and coordinated IT purchases based on departmental needs.
Provided on-going support for ETAP.
UTILITIES – ENGINEERING
158 Tickets Resolved.
UTILITIES - FORT GORDON
27 Tickets Resolved.
Process network and application security requests.
Provided and coordinated IT purchases based on departmental needs.
Provided ongoing support for Netmotion and AnyConnect.
Provided ongoing support for Cityworks.
Continued support of Fort Gordon Location.
Supported InfoWater application.
UTILITIES - HIGHLAND AVE FILTER
39 Tickets Resolved.
UTILITIES - HIGHLAND AVE FILTER PLANT
Supported Water Quality Report and processed new year`s reports.
Continued support of Water Treatment Plants.
Provided ongoing support for Netmotion and AnyConnect.
Provided mobile devices support.
Processed network and application security requests.
Provided and coordinated IT purchases based on departmental needs.
Continued support of WIMS software.
UTILITIES - METERING
61 Tickets Resolved.
Began support for upgrade of MVRS to FCS (meter reading software).
Began support for integration of Cityworks and enQuesta.
Began assessment of Advanced Metering Infrastructure for Metering.
Supported Invoice Cloud Biller Portal.
Augusta Information Technology Annual Report Page 25
Continued support of Metering department.
Processed multiple network and application security requests.
Provided ongoing support for Meter Reading Handheld units.
Provided ongoing support of MVRS.
Provided ongoing support for enQuesta.
Assisted with Tyco security support.
Supported FDM (Field Deployment Management system).
UTILITIES - N. MAX HICKS WATER TREATMENT PLANT
Provided ongoing support for Cityworks.
Provided and coordinated IT purchases based on departmental needs.
Continued support of Water Treatment Plants.
Processed network and application security requests.
19 Tickets Resolved.
UTILITIES - PEACH ORCHARD
Provided and coordinated IT purchases based on departmental needs.
Processed multiple network and application security requests.
Continued support of Customer Service department.
Supported enQuesta Document Designer.
Assisted with supporting EDMS.
Managed Invoice Cloud user security.
Managed enQuesta user security.
Managed Cisco Finesse user security.
Supported Invoice Cloud Biller Portal.
Supported Cisco IVR call recordings.
Provided queries as needed to AUD for IVR data.
Supported IVR phone system.
Provided ongoing support for Cisco Reporting.
Supported cashiering mobile devices for taking credit card payments.
Provided ongoing support for enQuesta.
Provided ongoing support for Q-matics system.
Managed enQuesta printers.
Assisted with internal Customer moves.
Supported outdial process for Credit and Collections.
Provided support and data reporting for online payments.
Supported Pay-By-Text.
Provided support and data reporting for telephone payments.
Provided support for WebConnect.
Managed security for Q-matics system.
Supported software for South State Bank.
Managed IVR prompt changes and additions.
Performed IVR script changes as needed.
Managed Cognos user security.
Supported Cognos.
Supported call monitoring.
Supported Mavro remittance process.
Supported FDM (Field Deployment Management system).
80 Tickets Resolved.
Augusta Information Technology Annual Report Page 26
UTILITIES - PLANT 2
Processed network and application security requests.
Provided and coordinated IT purchases based on departmental needs.
UTILITIES - PLANT 3
Provided and coordinated IT purchases based on departmental needs.
Processed network and application security requests.
UTILITIES - RAW WATER PUMPING
8 Tickets Resolved.
UTILITIES - RAW WATER PUMPING STATION
Processed multiple network and application security requests.
Provided and coordinated IT purchases based on departmental needs.
Supported change process for new building.
UTILITIES - WALKER ST
77 Tickets Resolved.
Implemented payment kiosk for Customer Service.
Assisted with ACH file issues.
Performed IVR script changes.
Managed Cognos user security.
Managed IVR prompt changes and additions.
Managed security for Q-matics system.
Supported software for South State Bank.
Provided Support for WebConnect.
Supported IVR Customer Service Holiday messages.
Managed monthly Open Issues discussion via conference call with vendor (Systems
and Software) to keep abreast of the status of open enQuesta issues.
Provided ongoing support for enQuesta.
Managed enQuesta printers.
Processed network and application security requests.
Provided support for H2O Map.
Provided Support and Data Reporting for On-Line Payments.
Supported Pay-By-Text.
Provided Support and Data Reporting for Telephone Payments.
Provided and coordinated IT purchases based on departmental needs.
Processed network and application security requests.
Continued support of Customer Service department.
Supported enQuesta Document Designer.
Assisted with supporting EDMS.
Managed Invoice Cloud user security.
Managed enQuesta user security.
Managed Cisco Finesse user security.
Supported Invoice Cloud Biller Portal.
Supported Cisco IVR call recordings.
Provided queries as needed to AUD for IVR data.
Supported IVR phone system.
Provided ongoing support for Cisco Finesse.
Provided ongoing support for Cisco Reporting.
Supported cashiering mobile devices for taking credit card payments.
Augusta Information Technology Annual Report Page 27
Provided ongoing support for enQuesta.
Provided ongoing support for Q-matics system.
Managed enQuesta printers.
Updated and supported Mavro Data Views.
Provided support for assessment of Billing Revenue Analysis for Customer Service.
Support live call monitoring.
Supported Mavro remittance process for mailed payments.
Installed FDM for meter reading assessments.
UTILITIES - WASTE WATER TREATMENT
6 Tickets Resolved.
UTILITIES C AND M WYLDS RD
70 Tickets Resolved.
Commission Meeting Agenda
6/16/2020 2:00 PM
Accept evacuees from the coast in case of a major weather event.
Department:
Department:
Caption:Update from Chief Chris James regarding what steps are we
taking to accept evacuees from the coast in case of a major
weather event. (Requested by Commissioner Bill Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Alarms
Department:
Department:
Caption:Read and adopt 2019 Ordinance, number of alarm system
requirement, regulations and penalties. (Requested by
Commissioner John Clarke)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Augusta-Richmond County FY21 Capacity Agreement
Department:Richmond County Correctional Institution
Department:Richmond County Correctional Institution
Caption:Motion to approve Augusta-Richmond County FY21 Capacity
Agreement for state inmates being housed at the Richmond
County Correctional Institution.
Background:Augusta-Richmond County contracts with the State of Georgia
to house Two Hundred Thirty (230) non-violent inmates to
perform skilled/non-skilled labor in City Departments
Analysis:The Georgia Department of Corrections pays the City of
Augusta a per diem of Twenty Two ($22.00) dollars per day per
inmate
Financial Impact:The revenue received from the State of Georgia is approximately
(46%) of the institution's annual budget.
Alternatives:
Recommendation:Approve the Augusta-Richmond County FY21 Capacity
Agreement to house Two Hundred (230) non-violent inmates
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
1 FY21_CountyCap
INTERGOVERNMENTAL AGREEMENT
BY AND BETWEEN
GEORGIA DEPARTMENT OF CORRECTIONS
AND
AUGUSTA GEORGIA
COUNTY CAPACITY
THIS AGREEMENT is entered into the 1st day of July, 2020, by and between the
GEORGIA DEPARTMENT OF CORRECTIONS, an agency of the State of Georgia
(“Department”), and AUGUSTA GEORGIA, a political subdivision of the State of Georgia
(“County”), acting by and through its Board of County Commissioners, referred to
individually as “Party” or together as “Parties.”
WHEREAS, Department desires to contract with County for appropriate care and
custody of certain offenders for which Department is responsible, (“State Offenders”); and
County desires to provide appropriate care and custody of State Offenders at a
correctional institution operated by County (“Services”).
NOW, THEREFORE, in consideration of these premises and the mutual promises
and agreements hereinafter set forth, the parties hereby agree as follows:
1. Care and Custody. County agrees to provide complete care and custody of up to 230
State Offenders daily, for the Term of this Agreement and in accordance with all applicable
state and federal laws, rules, and regulations. Without limiting the generality of the
foregoing, County specifically agrees that no State Offender labor shall benefit private
persons or corporations.
2. Recording Offender Movement in SCRIBE. County agrees to record any and all
movement of State Offenders transferred in and out of the County facility by entering the
movement in Department’s SCRIBE system on the same day the movement occurs.
Movements that are not entered in SCRIBE on the day the movement occurs will not show
as an adjustment and result in an inaccurate daily count. County is solely responsible for
implementing procedures to ensure that SCRIBE entries are made accurately and in a
timely manner. County is responsible for verifying the State Offender count and all
movements in and out of the County facility in SCRIBE on a daily basis to ensure that the
count is accurate. County understands that the count reflected in SCRIBE is the official
count for purposes of calculating payment under this Agreement. Late documentation, lack
of documentation, or inaccurate documentation may result in delayed payment or non-
payment under this Agreement. County agrees to grant Department access to County’s
records, documentation procedure, and personnel for purposes of auditing SCRIBE entries
and verifying State Offender count at any time upon Department’s request.
2 FY21_CountyCap
3. Notification of Medical Treatment. County shall notify Department of any State
Offender that the County transfers to a hospital for treatment that will require an overnight
stay or for whom treatment is likely to cost in excess of One Thousand Dollars ($1,000.00).
Said notification shall be provided via telephone contact within Twenty-Four (24) hours of
offender being admitted for treatment on an outpatient or inpatient basis. County shall
notify Department pursuant to this paragraph by calling the Department’s “On Call
Utilization Management Nurse” at 404-863-3079 at any time of day or night.
4. Employee or Offender Misconduct. The County agrees that it will notify the
Department within ten (10) business days after terminating an employee of the County
correctional institution for misconduct or of the resignation of any employee in connection
with an allegation or investigation of misconduct. The County further agrees that it will
notify the Department within ten (10) business days if it, one of its employees, or any other
law enforcement officer secures a criminal warrant for the arrest or otherwise pursues the
prosecution of an offender being housed at the County CI for criminal conduct allegedly
committed at the County CI. County agrees that it will not hire any employee terminated by
Department for misconduct or who resigns from Department in connection with an
allegation or investigation of misconduct.
5. Compensation. Department agrees to pay County the sum of Twenty-Two Dollars
($22.00) per State Offender per day for the duration of this Agreement. County agrees that
upon receipt of documentation from the Department showing inmate dates and total
amount of payment, County shall validate the accuracy of the documentation in a manner
as prescribed by the Department and return the validation of the same to the Business
Management Unit within seven (7) business days of receiving the documentation.
Department shall endeavor to pay County for Services within Forty-Five (45) days of invoice
receipt in approved form. County acknowledges and agrees that the Commissioner of
Corrections shall have sole authority with respect to the transfer of State Offenders to and
from the County correctional institution and Department shall not incur charges for State
Offenders not under the care and custody of County. A State Offender is not under the care
and custody of County when a State Offender is not housed at the County facility including
when a State Offender is out to court or sent to a Department facility for medical or mental
health evaluation.
6. Term of Agreement. The term of this Agreement shall be from July 1, 2020 until
11:59 p.m. on June 30, 2021 (the “Term”). The Parties may, by mutual agreement in
writing, extend the Term for additional time periods.
7. Termination. Department may at any time and for any reason terminate this
Agreement by providing written notice in advance of such termination to County. In the
event of termination under this paragraph, Department shall pay County for Services
performed prior to the effective date of termination; provided, however, that payments
otherwise due County may be applied by Department against amounts due or claimed to be
due to Department. In the event that County fails to comply with the provisions of this
Agreement, Department may terminate this Agreement for cause and without notice. If
3 FY21_CountyCap
termination is for cause, payments may be withheld by Department on account of the
Services being deemed deficient and not remedied by County prior to the effective date of
termination. County shall be liable to Department for any additional cost incurred by
Department as a result of deficiencies in the Services to be provided hereunder.
8. Prison Rape Elimination Act. County agrees that it will adopt and comply with 28
C.F.R. 115, entitled the Prison Rape Elimination Act (“PREA”). As required in 28 C.F.R.
155.12, County further agrees to cooperate with Department in any audit, inspection, or
investigation by Department or other entity relating to County’s compliance with PREA.
Department shall monitor the County’s compliance with PREA and shall have the right to
inspect any documents or records relating to such audit, inspection or investigation, and
County will provide such documents or records at Department’s request. County
acknowledges that any violation of PREA is a material breach of this Agreement, is cause for
termination of this Agreement and may lead to administrative and criminal sanctions. The
County shall acknowledge in writing that the Department has advised the County of these
matters.
9. Sexual Harassment Prevention. The State of Georgia promotes respect and dignity
and does not tolerate sexual harassment in the workplace. The State is committed to
providing a workplace and environment free from sexual harassment for its employees and
for all persons who interact with state government. All State of Georgia employees are
expected and required to interact with all persons including other employees, Governmental
Entity’s, and customers in a professional manner that contributes to a respectful work
environment free from sexual harassment. Furthermore, the State of Georgia maintains an
expectation that its Governmental Entity’s and their employees and sub-contractors will
interact with entities of the State of Georgia, their customers, and other Governmental
Entities of the State in a professional manner that contributes to a respectful work
environment free from sexual harassment.
Pursuant to the State of Georgia’s Statewide Sexual Harassment Prevention Policy (the
“Policy”), all Governmental Entities who are regularly on State premises or who regularly
interact with State personnel must complete sexual harassment prevention training on an
annual basis.
A Governmental Entity, including its employees and sub-contractors, who have violated the
Policy, including but not limited to engaging in sexual harassment and/or retaliation may be
subject to appropriate corrective action. Such action may include, but is not limited to,
notification to the employer, removal from State premises, restricted access to State premises
and/or personnel, termination of contract, and/or other corrective action(s) deemed necessary
by the State.
4 FY21_CountyCap
(i) If Governmental Entity is an individual who is regularly on State premises or
who will regularly interact with State personnel, Governmental Entity
certifies that:
(a) Governmental Entity has received, reviewed, and agreed to comply
with the State of Georgia’s Statewide Sexual Harassment Prevention
Policy located at http://doas.ga.gov/human-resources-
administration/board-rules-policy-and-compliance/jointly-issued-
statewide-policies/sexual-harassment-prevention-policy;
(b) Governmental Entity has completed sexual harassment prevention
training in the last year; or will complete the Georgia Department of
Administrative Services’ sexual harassment prevention training located
at http://doas.ga.gov/human-resources-administration/sexual-
harassment-prevention/hr-professionals/employee-training (scroll down
to section for entities without a LMS section) or this direct link
https://www.youtube.com/embed/NjVt0DDnc2s?rel=0 prior to
accessing State premises and prior to interacting with State employees;
and on an annual basis thereafter; and,
(c) Upon request by the State, Governmental Entity will provide
documentation substantiating the completion of sexual harassment
training.
(ii) If Governmental Entity has employees and sub-contractors that are regularly
on State premises or who will regularly interact with State personnel,
Governmental Entity certifies that:
(a) Governmental Entity will ensure that such employees and sub-
contractors have received, reviewed, and agreed to comply with the
State of Georgia’s Statewide Sexual Harassment Prevention Policy
located at http://doas.ga.gov/human-resources-administration/board-
rules-policy-and-compliance/jointly-issued-statewide-policies/sexual-
harassment-prevention-policy;
(b) Governmental Entity has provided sexual harassment prevention
training in the last year to such employees and sub-contractors and will
continue to do so on an annual basis; or Governmental Entity will ensure
that such employees and sub-contractors complete the Georgia
Department of Administrative Services’ sexual harassment prevention
5 FY21_CountyCap
training located at http://doas.ga.gov/human-resources-
administration/sexual-harassment-prevention/hr-
professionals/employee-training (scroll down to section for entities
without a LMS section) or this direct link
https://www.youtube.com/embed/NjVt0DDnc2s?rel=0 prior to
accessing State premises and prior to interacting with State employees;
and on an annual basis thereafter; and
(c) Upon request of the State, Governmental Entity will provide
documentation substantiating such employees and sub-contractor’s
acknowledgment of the State of Georgia’s Statewide Sexual Harassment
Prevention Policy and annual completion of sexual harassment prevention
training.
10. Notices. Any notice under this Agreement, other than those referenced in Paragraph
3, “Notification of Medical Treatment,” shall be deemed duly given if delivered by hand
(against receipt) or if sent by registered or certified mail, return receipt requested, to a Party
hereto at the address set forth below or to such other address as the Parties may designate
by notice from time to time in accordance with this Agreement.
If to the County: Augusta Georgia
Administrator, Board of Commissioners
535 Telfair Street, Ste. 910
Augusta, GA 30901
With a copy to: Richmond County Prison
Warden, Evan Joseph
2314 Tobacco Road
Augusta, GA 30906
If to the Department: Jennifer Ammons
General Counsel
Georgia Department of Corrections
State Office South, Gibson Hall, 3rd Floor
P.O. Box 1529
Forsyth, Georgia 31029
With a copy to: Robert Toole
Facilities Director
Georgia Department of Corrections
State Office South, Gibson Hall, 1st Floor
P.O. Box 1529
Forsyth, Georgia 31029
6 FY21_CountyCap
11. Reimbursement of Medical Costs.
a. Department agrees to reimburse County for certain costs of medical services
required for medical conditions which: (1) pose an immediate threat to life or
limb, and (2) occur under circumstances in which the State Offender cannot
reasonably be placed in a state institution for the receipt of this care
(“Emergency Medical Services”). Department’s obligation to reimburse
County for the cost of any medical services, to include Emergency Medical
Services, arises only when the cost per State Offender per incident exceeds
One Thousand Dollars ($1,000.00), and Department shall only be liable for
the amount in excess of One Thousand Dollars ($1,000.00), subject to the
limitations of this paragraph and other applicable laws and regulations.
b. County agrees to invoice Department monthly for the actual cost of
Emergency Medical Services paid by County. If there existed any rate
agreement between County and the hospital or hospital authority at the time
Emergency Medical Services were rendered, the invoice must reflect such
rate. All invoices from County must include an invoice or receipt from the
hospital that clearly shows the actual cost of Emergency Medical Services
paid by County.
c. Department is not liable to County for any late fees or charges imposed by the
hospital, hospital authority (collectively, “Late Fees”), or other service
provider, for late or nonpayment by the County. County agrees to exclude
Late Fees from its invoices to Department.
d. If Department reasonably determines that there is a difference between the
actual cost incurred by County and the invoice sent to Department,
Department may assess an administrative fee of one-half (1/2) of the
difference to cover the administrative costs incurred by the Department.
Department shall send County written notice of any administrative fees, and
County shall have Thirty (30) days to make payment or to dispute the fee in
writing. If County does not make payment of undisputed administrative fees
by the due date, Department is entitled to a setoff of the same amount against
future payments owing to County.
e. Pursuant to O.C.G.A. § 42-5-2(c), Department shall reimburse County no
more than the applicable Georgia Medicaid Rate for Emergency Medical
Services provided to a State Offender by a hospital, hospital authority, or
other service provider. Department shall not be liable to County for any
amount paid by County to a hospital, hospital authority, or other service
provider, in excess of the Medicaid Rate for emergency services provided to a
State Offender.
7 FY21_CountyCap
12. Entire Agreement. This Agreement constitutes the entire agreement and
understanding between the parties hereto and replaces, cancels and supersedes any
prior agreements and understandings relating to the subject matter hereof, and all prior
representations, agreements, understandings and undertakings between the parties
hereto with respect to the subject matter hereof are merged herein.
13. Sole Benefit. Department and County enter into this Agreement for their sole
benefit. Department and County do not intend to give any rights pursuant to this
Agreement to any other parties.
14. Choice of Law and Venue. The Contract shall be governed in all respects by the laws of
the State of Georgia. Any lawsuit or other action brought against the Department and the
State based upon or arising from this Agreement shall be brought in the Superior Court of
Fulton County, Georgia.
15. Amendment. The Parties recognize and agree that it may be necessary or convenient
for the Parties to amend this Agreement and the Parties agree to cooperate fully in
connection with such amendments if and as necessary. However, no change,
modification or amendment to this Agreement shall be effective unless the same is
reduced to writing and signed by the Parties.
16. Counterparts. This Agreement may be executed in multiple counterparts, each of
which shall be an original but all of which shall constitute one agreement. No Party
shall be bound by this Agreement until all Parties have executed it.
IN WITNESS WHEREOF, the parties have caused the authorized representatives of
each to execute this Agreement on the day and year first above written.
GEORGIA DEPARTMENT OF COUNTY:
CORRECTIONS:
By: _______________________ By: _______________________
Jennifer Ammons
General Counsel Print Name: _________________
Date: _____________________
Title:______________________
Date: ______________________
FACILITY WARDEN/SUPERINTENDENT
By: _______________________
8 FY21_CountyCap
Print Name: _________________
Date: ______________________
Commission Meeting Agenda
6/16/2020 2:00 PM
Commissioner Ben Hasan
Department:
Department:
Caption:Discuss the upcoming COLA for city employees. (Requested
by Commissioner Ben Hasan)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Financial Reports
Department:Finance
Department:Finance
Caption:Present the financial reports for the year ended December 31,
2019 and the three month period ended March 31, 2020.
Background:Periodic Financial reports are presented to keep the Commission
apprised of the financial status of the organization.
Analysis:The reports focus on the operation of the following funds.
General Fund Urban Service Fund Law Enforcement Fire
Protection Water & Sewerage Garbage Collection Augusta
Regional Airport Stormwater Utility
Financial Impact:
Alternatives:
Recommendation:Receive as information
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission Cover Memo
Cover Memo
Finance Department
Donna B. Williams, CGFM Timothy E. Schroer, CPA, CGMA
Director Deputy Director
535 Telfair Street, Suite 800, Augusta Georgia 30901 Office (706) 821-2429 Fax (706) 821-2520
WWW.AUGUSTAGA.GOV
Preliminary Financials - Year Ended 12/31/2019
General and Law Enforcement funds combined show $3,500,183 excess of revenue over
expenditures to be added to fund balance reserves. This amount is 2.16% of the total budget.
As we enter into a very uncertain period dealing with the pandemic, having a solid fund balance
is imperative to maintaining our fiscal health. Currently 85 days of operations held in reserves.
Revenues remain difficult to predict and control –
Below 2019 budget projections:
o State Court
o Alcohol beverage taxes
o Alcohol licenses
Exceeded 2019 budget projections:
o Electric Franchise fees
o Sales Tax revenues
A few departments require additional support to cover expenditures that exceeded budgeted
expenditure levels.
Fire Protection Fund will add $2,608,607 to its fund balance. Insurance premium tax distributed
from the State of Georgia exceeded budget projections by $800,000. The state formula for
distribution will be adjusted in 2022. Historically this has caused a decrease in the amount
received.
Stormwater Utility program completed its fourth year of operation. Revenues exceeded
expenditures by $981,000, which will be added to fund balance for use in future years.
Streetlight fund’s deficit increased by $717,400 in 2019 and now stands at $2,320,375. An
updated method of funding must be addressed.
Finance Department
Donna B. Williams, CGFM Timothy E. Schroer, CPA, CGMA
Director Deputy Director
535 Telfair Street, Suite 800, Augusta Georgia 30901 Office (706) 821-2429 Fax (706) 821-2520
WWW.AUGUSTAGA.GOV
First Quarter 2020 Financials with an April update
Revenues during the first quarter are not accurate indicators of financial position. Instead we
concentrate our analysis on the expenditure side of the budget equation, which occurs at a more
even pace.
Covid-19 pandemic has caused our world to shift; however, the financial impact to each
organization is unique. The state of Georgia has been in the news because they are facing 14%
budget cuts. However, what is not being pointed out is the income tax deadline was moved from
one fiscal year to the next.
Augusta’s fiscal year end is December 31, therefore we have a longer period of recovery after
March-April shutdowns.
Sales tax for April was down 59% from the previous year because the Masters was postponed.
However April is never a month on which to base the rest of the year. As business begin to
reopen in May, when those sales tax amounts are known we can better evaluate the effects on the
local economy.
Ad Valorem taxes account for 46% of tax revenues and are not billed until the third quarter.
Because of this timing, we have an opportunity to evaluate our revenues in a more systematic
manner.
Approximately $2 million has been spent on PPE supplies and hazard pay. We will be submitting
a reimbursement request to FEMA for the eligible PPE supplies.
Available Options:
o Defer to October or eliminate the 2020 COLA which will become effective on the July 2
paycheck. Deferral would save $561,500. Elimination would save $1,042,800. Of those
amounts the effect on the General Fund is $358,000 and $664,800 respectively.
o Across the board reductions – disproportionately burdensome on small departments
o Strategic budget reductions in departmental budgets – either in specific programs or by
freezing vacancies
o Eliminate budgeted increase to fund balance of $250,000
o Use of Fund Balance – not the obvious “go to” option for Finance Directors, the reason for its
existence is to maintain operations during periods of stress. The next action is to replace its
use.
Financial Reports
(Unaudited)
December 31, 2019
Finance Department
Donna B. Williams, CGFM Timothy E. Schroer, CPA, CGMA
Director Deputy Director
535 Telfair Street, Suite 800, Augusta Georgia 30901 Office (706) 821-2429 Fax (706) 821-2520
WWW.AUGUSTAGA.GOV
April 2, 2020
The Honorable Hardie Davis, Mayor
Members of the Augusta Georgia Commission
Jarvis Sims, Interim Administrator
535 Telfair Street
Augusta GA 30901
Dear Mayor Davis, Members of the Commission, and Mr. Sims:
Consistent with the practice of keeping the Mayor and Commission apprised of the financial condition of the
government, we present the preliminary financial reports of several major operational funds for the year ended
December 31, 2019. This presentation differs slightly from that of the quarterly financial reports, which is a cash
basis report with the focus on several major funds. The General Fund and Law Enforcement Fund have been
combined. This format more closely resembles that of the yearend financial audit.
The results presented today are preliminary and may differ from the results reported in the annual audit. The audit
reporting combines several operating funds into the general fund as required by auditing standards. The attached
reports present preliminary results of the combined General and Law Enforcement funds, Urban Services fund, Fire
Protection, Water and Sewerage, Garbage Collection, Augusta Regional Airport and Stormwater Funds on an
operational basis. Reports for Sales Tax collections are also included since these revenues have a major impact on
the level of our governmental operations.
For the 2019 fiscal year, with no further accruals or adjustments, the General and Law Enforcement funds combined
would show total revenue exceeding expenditures by $3,500,183 or approximately 2.16% of the total budget of
$162,045,620. Under GAAP (General Accepted Accounting Principles), we are required to make accruals for
obligations for expenditures that were incurred but not expended at fiscal yearend. Adjustments for the timing of
revenue collections such as ad valorem taxes are also required. These adjustments will be prepared both by staff
and by external auditors over the next several months. The final audited statements are due to the state 180 days
after the close of our fiscal year – by June 30, 2020. As we enter into a very uncertain period dealing with the
pandemic having a solid fund balance is imperative to maintaining our fiscal health.
There are several departments and special revenue funds that require additional support to offset funding that did
not reach budgeted levels. We will bring forward a recommendation for additional funding for these funds when
the March 31, 2020 financial reports are presented. At that time, we will have finished our audit preparation and
will have completed 2019 activity on those funds.
Revenue streams are more difficult to predict and control. One area that continues to fall short of budgeted revenue
projection is State Court revenue. Revenues for alcohol beverage taxes and alcohol licenses were also below
budgeted levels. On a brighter note two areas, electric franchise fees and sales tax revenues combined, exceeded
budget amounts in 2019. For the first time in several years electric franchise fees exceeded the prior year’s amount
by $560,000. 2019 was another good year for sales tax collections and concluded the year 105% of budget with
$1.6 million above the 2018 level for General Fund and $265,190 for Urban Services Fund. Historically we have
held expenditures unrelated to catastrophic weather occurrences within budgeted levels. In 2019, actual
expenditures were 98.2% of budgeted levels.
Page 2
While the increase in the fund balance of the general fund is a positive, I would like to remind everyone these are
the results of sound fiscal policies, practices and goals. This allows Augusta to maintain the solid Aa2 bond rating.
Our goal is to have a fund balance that is equal to 90 days of operations, currently we have 85 days in fund balance.
Increases to fund balance reserves demonstrate sound fiscal practices that rating agencies are looking for as they
review our status. It is one of the first steps moving towards an upgrade in our ratings.
The Fire Protection Fund will add $2,608,607 to its fund balance at the conclusion of 2019. Of that amount
$206,000 will be obligated in 2020 for capital items approved in 2019 which were not completed prior to yearend.
Insurance premium tax distributed by the State of Georgia Department of Insurance Commissioner exceeded budget
projections by $800,000. Expenditures, of which over 80% is salaries and benefits, totaled 95% of budget. The
addition to fund balance will provide resources for the new fire station on Gordon Highway. This obligation was
approved in 2019.
The Water and Sewer fund continues to show growth in business, consumer and Fort Gordon revenues and
operational results continue to be positive. The planned and sustained growth in revenues was one reason; the
refunding of bonds in 2017 also provided for an increase in cash reserves by lowering debt service amounts for the
year. The goal of the system is to reduce the need to fund capital projects by issuing bonds and to pay for capital
projects using funds generated from operations.
The Stormwater Utility program completed its fourth year of operation in 2019. Revenues exceeded expenditures
by $981,000, which will be added to fund balance for use in future years.
This communication would be incomplete without mention of the Streetlight special revenue fund. Its deficit
increased by $717,400 in 2019 and now stands at $2,320,375.
On November 20, 2018, the 2019 budget was adopted as a financial blueprint for that fiscal year. Today, some
sixteen months later, we have evaluated our execution of the plan. As expected some changes and adjustments
were required during the year. Some were planned enhancements. Some were reactions to factors beyond our
control. Yet at the end of this process, Augusta’s financial position has shown improvement due to those sometimes
difficult decisions.
Please remember that the statements received today are preliminary. Audited statements for all funds for the fiscal
year ending December 31, 2019 will be presented to the Commission in late June or early July depending on the
timing of the completion of the reports and scheduled commission meetings.
Sincerely
Donna B. Williams, CGFM
Finance Director
Augusta Richmond County
1.GENERAL FUND (101) and LAW ENFORCEMENT (273) Combined
Revenues:
Total revenue collections are 100.13% of the annual budget as compared to 99.76% for the
previous year. Real Estate ad valorem revenues for 2019 are $46.2 million or 102.7% of
budget, as compared to $45.3 million or 101.8% of budget for 2018. Title Ad Valorem Tax
(TAVT) revenue for 2019 is $9 million or 98.5% of budget, compared to $7.4 million in the
previous year. The TAVT distribution formula was adjusted on July 1st providing counties a
larger share. Local sales tax revenue is 5.45% higher than budgeted level and 4.96% or $1.8
million higher than 2018. Interest income was 73.4% of budget and $150K lower than the
previous year.
Electric franchise fees received were $560K higher than received in 2018. Fines and fees
received from State court continue to trend lower, with 2019 revenues of $1.8 million
compared to $2 million in 2018.
Expenditures:
Total expenditures are at 98.2% of the annual budget, compared to 97.0% for the previous
year. Due to year end expense allocations to cover health care and workers compensation
expenses, expenditures for salaries and employee benefits are at 100.6% of budgeted levels.
Budgets for fuel costs are closely monitored, and at the end of the fourth quarter, actual costs
are at 93.1% of budget levels. The number of gallons of fuel used was up 3,769 (.48%) from
the previous year.
Prisoner costs for the year were $7.4 million which is up (4.52%) from the prior year’s total
of $7.1 million. This is consistent with the amount of the budget increase for 2019.
2.URBAN SERVICES (271)
Revenues:
Total revenue is 106.5% of the annual budget as compared to 107.1% for the previous year.
Ad valorem tax collections in the Urban Service District are used to pay for services such as
Fire Protection and Street Lights. Garbage Collections and Street Lights are paid for
separately as fees in the Suburban district.
Ad Valorem revenues for 2019 are $4.59 million or 102.6% of budget, as compared to $4.47
million or 102.7% of budget for 2018.
Local Option Sales Tax collections for 2019 are 8.4% above budget and $265K more than in
2018.
1
Expenditures:
Operating expenditures are at budgeted level. Transfers out to other funds which are
supported by tax collections are posted to match the timing of expenditures with the
recording of tax revenue. To maintain stability and reduce the impact of the rate structure not
being revised, the transfer to the street lights fund was larger than anticipated.
3.FIRE PROTECTION (274)
Revenues:
Revenue for 2019 is 105% of budget as compared to 97.7% for 2018. Insurance premium tax
revenue, which is a designated source of revenue for fire protection and is calculated by a
formula set by the state, was $14.9 million in 2019 compared to $14 million in 2018. This
amount is 5.7% higher than budget.
Ad valorem taxes assigned for fire protection are $213,000 or 2.7% lower than budgeted for
2019 and 2.4% higher than ad valorem taxes in 2018.
Ambulance fees collected in 2019 were $328,000, fees are used to offset the cost of the
ambulance services provided by the fire department.
Expenditures:
Total expenditures are at 95.2% of budget. Personnel related expenditures, which comprise
81% of the total budget are at 96.6% of budgeted levels. Overtime was used to offset the
increased number of vacancies in 2019. Overtime costs were higher by $728,000 than the
previous year due to the increased number of open positions. At year end there were 19 more
vacancies in 2019 than were reported in 2018.
4.WATER AND SEWERAGE (506)
Revenues:
Revenues billed for services are 98.3% of annual budget, or $89.9 million. For 2018, the
percentage was 95.9% or $82.9 million.
Expenditures:
Total expenditures for 2019 were 74.1% of the annual budget. No major variances were
noted.
2
Capital Projects:
As construction typically occurs over several years, fund balance appropriation is used to
account for funds not provided by current year operations. The sources of revenues to fund
capital projects and debt service is net income from operations. Capital projects can also be
funded through the issuance of revenue bonds. In 2019 a total of $16.3 million was spent on
capital outlay and a total of $18.9 million was required for debt service.
5.GARBAGE COLLECTION (542)
Revenues:
Garbage collection services billed with ad valorem taxes were at 99.5% of budget, compared
to 97.9% last year.
Expenditures:
Total expenditures are 92.9% of the annual budget. No other major variances were noted.
6.AUGUSTA REGIONAL AIRPORT (551)
Revenues:
Revenues billed for services are 104% of annual budget, or $20.1 million. For 2018, the
percentage was 98.7% or $18.7 million. Revenues also include grants from the FAA in the
amount of $14.5 million in 2019 and $9.6 million in 2018. The grants are being used to fund
capital improvements.
Expenditures:
Total expenditures, excluding depreciation and capital spending, are at 97.6% of the annual
budget. Personnel cost is 102.6% of annual budget. Fuel and energy cost is at 90.8% of
annual budget. No major variances were noted.
3
7. STORMWATER UTILITY (581)
Revenues:
Revenues billed for services are $13.6 million or 96.2% of annual budget, lower than 2018
revenue of $13.7 million. Revenue amounts include accounts receivable of $1,264,700 for
2019 as compared to $3,673,400 for 2018. The receivable balance was reduced by $2.8
million for the write off of bad debts incurred from 2016 to 2019.
Expenditures:
Total expenditures are 80.9% of the annual budget. Expenditures do not yet include $1.849
million of contractor costs which are pending, commitments for outstanding contracts at the
end of 2018 totaled 1.795 million. Total expenditures including these encumbrances total
92.7% of annual budget. No other major variances were noted.
Notes to the financial reports
Basis of Accounting: The attached preliminary financial reports are presented on
the modified accrual basis of accounting, which differs from the interim financial reports,
which are presented using the cash basis of accounting. The most significant difference
between cash basis and modified accrual basis of accounting is the recording of accrued
expenditures and revenue. Management has determined that any potential benefit that may
be derived from preparing the interim financial reports on a modified accrual basis would be
lost by the amount of resources required to prepare the financial reports on this basis.
4
AUGUSTA GEORGIA
Statement of Revenues and Expenditures
For the Periods ended 12/31/19 and 12/31/18
(unaudited)
GENERAL FUND and LAW ENFORCEMENT
Budget Actual % of Budget Budget Actual % of Budget
Revenue
Taxes 117,652,400$ 120,849,161$ 102.72%114,280,560$ 115,325,712$ 100.91%
Licenses and Permits 1,905,360 1,777,206 93.27%1,857,340 1,772,175 95.41%
Intergovernmental Revenue 7,631,900 7,635,694 100.05%6,612,140 6,458,589 97.68%
Charges for Services 22,222,720 22,475,584 101.14%21,429,060 21,560,723 100.61%
Fines and Forfeitures 4,498,470 3,838,899 85.34%5,213,630 3,891,605 74.64%
Investment Income 1,215,650 950,672 78.20%415,650 1,042,953 250.92%
Contributions and Donations 30,880 26,539 85.94%47,000 48,755 103.73%
Miscellaneous Revenue 1,105,300 1,452,526 131.41%832,950 718,239 86.23%
Other Financing Sources
Property Sale 350,000 229,830 65.67%575,400 531,592 92.39%
Fund Balance Appropriation 2,413,060 - 0.00%457,860 - 0.00%
Total Revenue 159,025,740 159,236,111 100.13%151,721,590 151,350,343 99.76%
Expenditures
Personal Services and Employee Benefits 99,024,250 99,681,801 100.66%97,412,820 95,275,504 97.81%
Purchased/Contract Services 20,427,830 17,985,821 88.05%18,900,280 17,054,480 90.23%
Supplies 21,093,230 18,516,428 87.78%19,853,140 18,091,959 91.13%
Capital Outlay 568,940 127,710 22.45%918,660 458,620 49.92%
Interfund/Interdepartmental 7,196,950 6,474,211 89.96%6,825,640 6,263,813 91.77%
Other Costs 8,071,760 8,035,009 99.54%6,037,130 6,228,910 103.18%
Cost Reimbursement (315,410) (177,752) 56.36%(431,690) (542,373) 125.64%
Non-Departmental (2,635,590) - 0.00%(2,274,730) - 0.00%
Total Expenditures 153,431,960 150,643,228 98.18%147,241,250 142,830,913 97.00%
Excess (deficiency) of revenues
over (under) expenditures from operations 5,593,780 8,592,883 153.61%4,480,340 8,519,430 190.15%
Other Financing Sources (uses)
Transfers in 2,815,067 2,118,446 75.25%3,889,670 4,311,911 110.86%
Transfers out 8,408,847 7,211,146 85.76%8,370,010 8,612,201 102.89%
Total other financing sources (uses)(5,593,780) (5,092,700) 91.04%(4,480,340) (4,300,290) 95.98%
Excess (deficiency) of revenues
over (under) expenditures -$ 3,500,183$ -$ 4,219,140$
December 31, 2019 December 31, 2018
5
AUGUSTA GEORGIA
Statement of Revenues and Expenditures
For the Periods ended 12/31/19 and 12/31/18
(unaudited)
URBAN SERVICE DISTRICT
Budget Actual % of Budget Budget Actual % of Budget
Revenue
Taxes 9,751,230$ 10,298,732$ 105.61%9,645,450$ 10,271,437$ 106.49%
Investment Income 7,500 93,896 1251.95%7,500 68,640 915.20%
Total Revenue 9,758,730 10,392,628 106.50%9,652,950 10,340,077 107.12%
Expenditures
Personal Services and Employee Benefits 10,050 10,266 102.15%10,140 10,067 99.28%
Interfund/Interdepartmental 11,240 11,240 100.00%11,650 11,650 100.00%
Total Expenditures 21,290 21,506 101.01%21,790 21,717 99.66%
Excess (deficiency) of revenues
over (under) expenditures from operations 9,737,440 10,371,122 106.51%9,631,160 10,318,360 107.14%
Other Financing Sources (uses)
Transfers in - - 0.00%- - 0.00%
Transfers out 9,737,440 10,420,014 107.01%9,631,160 8,921,647 92.63%
Total other financing sources (uses)(9,737,440) (10,420,014) 107.01%(9,631,160) (8,921,647) 92.63%
Excess (deficiency) of revenues
over (under) expenditures -$ (48,892)$ -$ 1,396,713$
December 31, 2018December 31, 2019
6
AUGUSTA GEORGIA
Statement of Revenues and Expenditures
For the Periods ended 12/31/19 and 12/31/18
(unaudited)
FIRE PROTECTION
Budget Actual % of Budget Budget Actual % of Budget
Revenue
Taxes 22,125,700$ 23,175,368$ 104.74%21,803,470$ 22,084,154$ 101.29%
Licenses and Permits - - 0.00%- 830 0.00%
Intergovernmental Revenue 596,870 596,870 100.00%596,980 596,980 100.00%
Charges for Services 187,980 530,555 282.24%187,980 189,726 100.93%
Investment Income 100,000 294,405 294.41%25,000 192,290 769.16%
Contributions and Donations - - 0.00%- 1,900 0.00%
Miscellaneous Revenue - 350 0.00%- 2,523 0.00%
Other Financing Sources
Property Sales - 6,954 0.00%- - 0.00%
Encumbrance Carry forward 91,790 - 0.00%156,000 - 0.00%
Fund Balance Appropriation 317,260 - 0.00%837,020 - 0.00%
Total Revenue 23,419,600 24,604,502 105.06%23,606,450 23,068,403 97.72%
Expenditures
Personal Services and Employee Benefits 25,293,840 24,275,009 95.97%23,524,130 23,252,582 98.85%
Purchased/Contract Services 941,340 891,145 94.67%904,260 772,895 85.47%
Supplies 1,671,080 1,535,629 91.89%1,706,720 1,539,900 90.23%
Capital Outlay 371,450 163,434 44.00%1,108,020 1,007,404 90.92%
Interfund/Interdepartmental 1,004,560 1,000,988 99.64%1,031,320 943,001 91.44%
Other Costs 35,000 35,000 100.00%130,280 129,944 99.74%
Non-Departmental 7,640 - 0.00%680,480 - 0.00%
Total Expenditures 29,324,910 27,901,205 95.15%29,085,210 27,645,726 95.05%
Excess (deficiency) of revenues
over (under) expenditures from operations (5,905,310) (3,296,703) 55.83%(5,478,760) (4,577,323) 83.55%
Other Financing Sources (uses)
Transfers in 6,278,500 6,278,500 100.00%5,778,500 5,778,500 100.00%
Transfers out 373,190 373,190 100.00%299,740 299,740 100.00%
Total other financing sources (uses)5,905,310 5,905,310 100.00%5,478,760 5,478,760 100.00%
Excess (deficiency) of revenues
over (under) expenditures -$ 2,608,607$ -$ 901,437$
December 31, 2018December 31, 2019
7
AUGUSTA GEORGIA
Statement of Revenues and Expenditures
For the Periods ended 12/31/19 and 12/31/18
(unaudited)
WATER SEWERAGE
Budget Actual % of Budget Budget Actual % of Budget
Revenue
Intergovernmental Revenue 8,795,240$ 9,477,832$ 107.76%7,507,250$ 7,602,202$ 101.26%
Charges for Services 91,344,950 88,850,758 97.27%86,524,590 82,997,576 95.92%
Investment Income 65,570 302,406 461.20%4,617,630 389,576 8.44%
Miscellaneous Revenue 421,920 452,559 107.26%358,870 493,626 137.55%
Other Financing Sources - - - -
Property Sales 35,000 46,921 134.06%35,000 19,743 56.41%
Bond Premium 1,136,050 - 0.00%2,267,280 3,202,990 141.27%
Encumbrance Carry forward - - 0.00%9,978,190 - 0.00%
Capital Project Carry forward 26,734,300 - 0.00%18,946,190 - 0.00%
Total Revenue 128,533,030 99,130,476 77.12%130,235,000 94,705,713 72.72%
Expenditures
Personal Services and Employee Benefits 21,634,300 18,978,526 87.72%20,887,930 21,009,629 100.58%
Purchased/Contract Services 25,653,810 14,005,275 54.59%23,520,920 12,109,603 51.48%
Supplies 13,092,820 12,419,340 94.86%11,988,190 9,539,538 79.57%
Interfund/Interdepartmental 11,239,150 11,023,004 98.08%10,820,800 10,589,287 97.86%
Depreciation/Amortization 19,000,000 18,434,940 97.03%30,488,210 18,528,048 60.77%
Other Costs 1,128,800 1,058,037 93.73%1,145,500 1,347,244 117.61%
Debt Service 25,084,560 18,864,087 75.20%31,633,450 17,910,379 56.62%
Non-Departmental 11,922,910 - 0.00%- 0.00%
Total Expenditures 128,756,350 94,783,209 73.61%130,485,000 91,033,728 69.77%
Excess (deficiency) of revenues
over (under) expenditures from operations (223,320) 4,347,267 -1946.65%(250,000) 3,671,985 -1468.79%
Other Financing Sources (uses)
Transfers in 223,320 223,320 100.00%250,000 250,000 100.00%
Transfers out - - 0.00%- - 0.00%
Total other financing sources (uses)223,320 223,320 100.00%250,000 250,000 100.00%
Excess (deficiency) of revenues
over (under) expenditures -$ 4,570,587$ -$ 3,921,985$
December 31, 2018December 31, 2019
8
AUGUSTA GEORGIA
Statement of Revenues and Expenditures
For the Periods ended 12/31/19 and 12/31/18
(unaudited)
GARBAGE COLLECTION
Budget Actual % of Budget Budget Actual % of Budget
Revenue
Charges for Services 19,902,500$ 19,806,389$ 99.52%19,915,840$ 19,508,627$ 97.96%
Investment Income 45,000 193,000 428.89%26,710 132,918 497.63%
Other Financing Sources
Capital Project Carry forward 166,250 - 0.00%- - 0.00%
Total Revenue 20,113,750 19,999,389 99.43%19,942,550 19,641,545 98.49%
Expenditures
Personal Services and Employee Benefits 1,652,730 1,074,894 65.04%1,133,820 1,303,858 115.00%
Purchased/Contract Services 15,445,430 15,048,762 97.43%15,478,850 14,684,659 94.87%
Supplies 1,654,680 1,209,242 73.08%1,764,990 1,586,290 89.88%
Interfund/Interdepartmental 1,740,560 1,740,776 100.01%1,741,790 1,743,120 100.08%
Depreciation/Amortization 487,410 380,083 77.98%454,600 445,920 98.09%
Other Costs 230,000 260,009 113.05%424,150 225,000 53.05%
Non-Departmental - - 0.00%- - 0.00%
Total Expenditures 21,210,810 19,713,766 92.94%20,998,200 19,988,847 95.19%
Excess (deficiency) of revenues
over (under) expenditures from operations (1,097,060) 285,623 -26.04%(1,055,650) (347,302) 32.90%
Other Financing Sources (uses)
Transfers in 1,114,630 1,114,630 100.00%1,067,130 1,067,130 100.00%
Transfers out 17,570 17,570 100.00%11,480 206,100 1795.30%
Total other financing sources (uses)1,097,060 1,097,060 100.00%1,055,650 861,030 81.56%
Excess (deficiency) of revenues
over (under) expenditures -$ 1,382,683$ -$ 513,728$
December 31, 2019 December 31, 2018
9
AUGUSTA GEORGIA
Statement of Revenues and Expenditures
For the Periods ended 12/31/19 and 12/31/18
(unaudited)
AUGUSTA REGIONAL AIRPORT
Budget Actual
% of
Budget Budget Actual % of Budget
Revenue
Intergovernmental Revenue 25,344,930$ 14,470,979$ 57.10%35,237,550$ 9,619,930$ 27.30%
Charges for Services 19,272,310 20,065,805 104.12%18,986,660 18,736,975 98.68%
Investment Income 45,500 349,925 769.07%46,600 60,880 130.64%
Contributions and Donations 273,000 - 0.00%- - 0.00%
Miscellaneous Revenue - 103,030 0.00%- 29,026 0.00%
Other Financing Sources
Property Sales 25,000 38,155 152.62%25,000 34,467 137.87%
Fund Balance Appropriations 12,794,570 - 0.00%14,704,490 - 0.00%
Total Revenue 57,755,310 35,027,894 60.65%69,000,300 28,481,278 41.28%
Expenditures
Personal Services and Employee Benefits 6,538,450 6,711,117 102.64%6,633,110 7,585,694 114.36%
Purchased/Contract Services 3,844,395 2,586,948 67.29%3,485,866 2,582,447 74.08%
Supplies 4,851,155 3,704,405 76.36%4,269,304 3,851,686 90.22%
Capital Outlay 36,539,980 - 0.00%49,198,530 - 0.00%
Interfund/Interdepartmental 416,250 409,366 98.35%412,700 402,582 97.55%
Depreciation/Amortization 3,145,820 3,667,599 116.59%3,145,820 3,104,856 98.70%
Debt Service 876,250 380,647 43.44%875,500 393,418 44.94%
Non-Departmental 1,438,920 - 0.00%755,940 - 0.00%
Total Expenditures 57,651,220 17,460,082 30.29%68,776,770 17,920,683 26.06%
Excess (deficiency) of revenues
over (under) expenditures from operations 104,090 17,567,812 16877.52%223,530 10,560,595 4724.46%
Other Financing Sources (uses)
Transfers in 150,000 - 0.00%- - 0.00%
Transfers out 254,090 80,190 31.56%223,530 65,530 29.32%
Total other financing sources (uses)(104,090) (80,190) 77.04%(223,530) (65,530) 29.32%
Excess (deficiency) of revenues
over (under) expenditures -$ 17,487,622$ -$ 10,495,065$
December 31, 2019 December 31, 2018
10
AUGUSTA GEORGIA
Statement of Revenues and Expenditures
For the Periods ended 12/31/19 and 12/31/18
(unaudited)
STORMWATER UTILITIES
Budget Actual % of Budget Budget Actual
% of
Budget
RevenueIntergovernmental Revenue -$ -$ 0.00%-$ -$ 0.00%
Charges for Services 14,196,920$ 13,654,120$ 96.18%13,466,540$ 13,668,256$ 101.50%
Investment Income - 53,295 0.00%- (6,832) 0.00%
Fund Balance Appropriation 1,689,500 - 0.00%2,560,190 - 0.00%
Total Revenue 15,886,420 13,707,415 86.28%16,026,730 13,661,424 85.24%
Expenditures
Personal Services and Employee Benefits 4,287,740 4,335,553 101.12%4,025,980 4,823,225 119.80%
Purchased/Contract Services 7,113,130 4,816,898 67.72%7,930,310 6,304,719 79.50%
Supplies 542,900 243,138 44.79%295,290 273,086 92.48%
Capital Outlay - - 0.00%- - 0.00%
Interfund/Interdepartmental 2,385,630 2,331,257 97.72%2,590,610 2,417,117 93.30%
Depreciation/Amortization 562,280 562,277 100.00%115,400 178,663 154.82%
Other Costs 763,240 377,077 49.40%763,240 556,867 72.96%
Total Expenditures 15,654,920 12,666,200 80.91%15,720,830 14,553,677 92.58%
Excess (deficiency) of revenues
over (under) expenditures from operations 231,500 1,041,215 449.77%305,900 (892,253) -291.68%
Other Financing Sources (uses)
Transfers in - - 0.00%- 170,306 0.00%
Transfers out 231,500 59,579 25.74%305,900 114,431 37.41%
Total other financing sources (uses)(231,500) (59,579) 25.74%(305,900) 55,875 -18.27%
Excess (deficiency) of revenues
over (under) expenditures -$ 981,636$ -$ (836,378)$
December 31, 2019 December 31, 2018
11
Augusta Georgia
Sales Tax Receipts
as of December 31, 2019
Month Total
Actual 1/1/19 to
12/31/19 2019 Budget
YTD %
Change
from Prior
Year
% of
Budget
collected
Budgeted
Collection %
General Fund 750,118.87 8,203,674.06 7,435,130.00 4.72%110.34%100.00%
Law Enforcement 2,375,376.42 25,978,301.18 24,984,650.00 4.72%103.98%100.00%
Urban 521,070.49 5,710,565.18 5,268,420.00 4.72%108.39%100.00%
3,762,651.47 41,320,185.13 37,200,000.00 4.47%111.08%100.00%
CSRA Region 7,017,552.20 76,535,448.79 72,825,900.00 105.09%100.00%
Augusta
Revenue Generated 3,421,308.37 37,191,180.85
Revenue Received 360,069.09 3,932,337.36 3,400,000.00 115.66%100.00%
December 31, 2019 December 31, 2018 $ Change % Change
LOST 3,646,565.78 3,672,611.77 (26,045.99) -0.71%
SPLOST 3,762,651.47 3,812,702.96 (50,051.49) -1.33%
December 31, 2019 December 31, 2018 $ Change % Change
LOST 39,892,540.42 38,007,987.26 1,884,553.16 4.72%
SPLOST 41,320,185.13 39,472,552.38 1,847,632.75 4.47%
Year To Date
LOST
SPLOST
T - SPLOST
Comparative Revenue Collections
For The Month Ended
12
Augusta Georgia
Sales Tax Revenue - LOST
2015 to 2019
January February March April May June July August September October November December
2019 3,048,326 3,045,332 3,312,990 4,263,741 3,385,280 3,141,754 3,250,462 3,160,242 3,272,431 3,211,903 3,153,967 3,635,436
2018 2,717,479 2,622,349 3,432,190 3,924,368 2,995,352 3,090,231 3,082,912 2,999,331 3,016,864 3,264,989 3,189,311 3,672,612
2017 2,581,039 2,537,261 2,891,721 3,486,056 2,822,346 2,961,488 2,955,309 2,785,253 2,904,388 2,722,862 2,801,072 3,605,914
2016 2,510,586 2,695,933 2,935,915 3,490,702 2,718,885 2,792,342 2,730,288 2,659,557 2,810,389 2,794,589 2,717,142 3,380,807
2015 2,695,098 2,820,061 3,019,623 3,495,182 2,818,411 2,838,234 2,888,218 2,850,127 2,842,259 2,721,851 2,682,368 1,138,784
Average 2,710,505 2,744,187 3,118,488 3,732,010 2,948,055 2,964,810 2,981,438 2,890,902 2,969,266 2,943,239 2,908,772 3,086,711
2.00
2.50
3.00
3.50
4.00
4.50
Ta
x
R
e
v
e
n
u
e
Mil
l
i
o
n
s
December 2015 amount was reduced by the
refund to StandardAero of $2,246,693.43
13
Augusta Georgia
Sales Tax Revenues - LOST
2019 and 2018
2.00
2.25
2.50
2.75
3.00
3.25
3.50
3.75
4.00
4.25
4.50
January February March April May June July August September October November December
Mi
l
l
i
o
n
s
2019
2018
14
Augusta Georgia
Report of Projects funded through
Special Purpose Local Option Sales Tax (SPLOST)
Year Approved: 1992
unaudited
Current
Prior Year Balance
SPLOST Original Cost Current Cost Years' Cost Encumbrances Total Project
Phase II Projects Estimate Estimate Cost as of 12/31/19 as of 12/31/19 Cost Budget
Fund Balance 12/31/18 81,755
Current expenditures and project budgets -
Available for project costs 81,755
Construction in Progress
15
Augusta Georgia
Report of Projects funded through
Special Purpose Local Option Sales Tax (SPLOST)
Year Approved: 1996
unaudited
Current
Prior Year Balance
SPLOST Original Cost Current Cost Years' Cost Encumbrances Total Project
Phase Projects Estimate Estimate Cost as of 12/31/19 as of 12/31/19 Cost Budget
Phase III Belair Road improvement $ 2,361,000 $ 2,361,000 $ 2,496,061 $ 367,049 $ 200 $ 2,863,310 $ (502,310)
Phase III SR 4/15th @cr 2207(Central Ave) - 117,434 32,233 - - 32,233 85,201
Phase III Old Savannah Road/ Twigg Street 2,060,000 6,182,450 5,570,855 281,728 328,640 6,181,223 1,227
Phase III Bobby Jones Expressway 165,000 115,461 115,461 - - 115,461 (0)
Phase III Wrightsboro Road 1,984,000 3,072,151 2,993,598 - - 2,993,598 78,554
Phase III Marvin Griffin Road 1,375,600 4,882,034 3,086,449 104,446 166,716 3,357,611 1,274,424
Phase III Wilkerson Garden - 697,555 497,092 - 55,480 552,572 144,983
Phase III Kimberly Clark Industrial Park 2,215,000 2,215,633 2,165,219 12,292 - 2,177,511 38,122
Phase III Windsor Spring Rd Sec IV - 3,880,813 2,542,286 - 275,059 2,817,345 1,063,468
Phase III Windsor Spring Rd Sec V - 1,854,298 1,854,745 5,192 28,411 1,888,348 (34,050)
Phase III Dover-Lyman Project - 2,000,016 1,801,137 - 285,751 2,086,888 (86,872)
Phase III Broad Street Sanitary Sewer - 240,447 144,004 - - 144,004 96,443
Phase III 6th Street handicap ramp 517,347 611,966 611,966 - - 611,966 0
Phase III Hyde Park Drainage Improvements - 1,207,619 1,206,516 - - 1,206,516 1,103
Phase III Paving - Pats lane Projects - 167,200 146,881 - 20,284 167,165 35
Phase III Frontage Road Resurfacing - 229,335 229,335 - - 229,335 -
Total Construction in Progress $ 10,677,947 $ 30,088,694 $ 25,493,837 $ 770,707 $ 1,160,541 $ 27,425,085 $ 2,160,327
Fund Balance 12/31/18 3,979,167
Current expenditures and project budgets 3,891,575
Available for project costs 87,592
Construction in Progress
16
Augusta Georgia
Report of Projects funded through
Special Purpose Local Option Sales Tax (SPLOST)
Year Approved: 2001
unaudited Current
Prior Year Balance
SPLOST Original Cost Current Cost Years' Cost Encumbrances Total Project
Phase Projects Estimate Estimate Cost as of 12/31/2019 as of 12/31/2019 Cost Budget
Phase IV JLEC reroofing and improvements $ 395,500 $ 413,347 $ 204,666 $ - $ - $ 204,666 $ 208,681
Phase IV JLEC improvements 565,000 977,681 626,532 - - 626,532 351,149
Phase IV Miscellaneous grading & drainage 4,650,000 3,902,934 3,902,934 - - 3,902,934 -
Phase IV Resurfacing County Forces 5,975,000 1,543,542 1,543,542 - - 1,543,542 -
Phase IV Resurfacing 8,500,000 9,168,776 9,168,776 - - 9,168,776 -
Phase IV Rail Road crossing improvement 750,000 101,238 101,238 - - 101,238 -
Phase IV
Downtown traffic signal & street light- upgrades-A (Broad
Street Area) 2,656,200 3,358,969 3,333,153 - - 3,333,153 25,816
Phase IV
Downtown traffic signal & street light upgrades-B (Telfair
Street Area) 1,469,000 1,268,056 1,268,056 - - 1,268,056 -
Phase IV Wrightsboro Road Widening Phase I 3,143,700 1,730,977 1,331,932 22,931 7,730 1,362,593 368,384
Phase IV Springfield Village 200,000 200,000 200,000 - - 200,000 -
Phase IV Paving various dirt roads 1,000,000 346,883 346,883 - - 346,883 -
Phase IV East Boundary Street & drainage improvements 1,318,700 171,413 171,413 - - 171,413 -
Phase IV Wrightsboro Road improvements 1,500,000 1,514,968 1,514,968 - - 1,514,968 -
Phase IV Walton Way Extension / Davis Road 350,000 1,208,854 1,082,892 - - 1,082,892 125,962
Phase IV Windsor Spring Road Section IV 1,250,000 1,469,258 1,469,258 - - 1,469,258 0
Phase IV Windsor Spring Rd Section V(SR88 Hepzibah - 7,484 7,484 - - 7,484 -
Phase IV St. Sebastian Way/Greene St/ 15th Street - 615,600 - - - - 615,600
Phase IV Berkmans Road Utilites Relocation - 767,500 - 390,124 377,323 767,447 53
Phase IV Recapture - Utilities Projects - 669,571 - - - - 669,571
Phase IV Traffic improvement 621,500 839,626 839,626 - - 839,626 -
Phase IV ANIC/Hopkins Street Improvements 2,000,000 1,333,550 1,074,423 - - 1,074,423 259,127
Phase IV
Windsor Spring Road Section IV (Willis Foreman to
Tobacco Road) 678,000 1,859,415 1,859,413 - - 1,859,413 2
Phase IV DDA - 859,248 791,157 - - 791,157 68,091
Phase IV St Sebastian Way/Greene St - 722,700 208,853 - - 208,853 513,847
Phase IV Lake Aumond Dam Improvements - 121,204 108,221 - - 108,221 12,983
Phase IV Belair Hills Estate 7,147,174 7,147,174 - - 7,147,174 (0)
Phase IV Windsor Spring Rd Section V(SR88 Hepzibah - 1,102,789 1,093,365 - - 1,093,365 9,424
Phase IV Augusta Museum of History - 1,135,500 1,133,616 - - 1,133,616 1,884
Phase IV Willis Foreman Road Bridge Study - 155,773 155,773 1,935 - 157,708 (1,935)
Phase IV Willis Foreman Road Bridge - 1,558,209 1,558,209 - - 1,558,209 -
Phase IV Paving Various Roads - Phase X - 1,979,567 1,979,567 - - 1,979,567 -
Phase IV Augusta Levee Certification - 1,140,518 1,064,622 - - 1,064,622 75,896
Phase IV Rocky Creek Drainage Project - 3,857,295 873,450 - - 873,450 2,983,845
Phase IV Bus Barn - 4,397,356 4,397,357 - - 4,397,357 (1)
Phase IV Industry Infrastructure - 822,627 785,408 - - 785,408 37,219
Phase IV On Call Construction Services 100,271 271,162 271,162 - - 271,162 (0)
Phase IV Dover Lyman - 2,396,370 2,396,370 - - 2,396,370 -
Phase IV On Call Appraisal Services 120,000 117,164 117,164 - - 117,164 -
Phase IV Wrightsboro Road Drainage - 806,300 806,242 - - 806,242 58
Phase IV East Augusta - Marion Homes - 1,781,600 - 1,734,564 47,033 1,781,597 3
Phase IV Marvin Griffin Road - 952,600 317,626 57,462 - 375,088 577,512
Phase IV Resurfacing Various Roads - 2,000,000 - - - - 2,000,000
Construction in Progress
17
Augusta Georgia
Report of Projects funded through
Special Purpose Local Option Sales Tax (SPLOST)
Year Approved: 2001
unaudited Current
Prior Year Balance
SPLOST Original Cost Current Cost Years' Cost Encumbrances Total Project
Phase Projects Estimate Estimate Cost as of 12/31/2019 as of 12/31/2019 Cost Budget
Phase IV Traffic improvements - 500,000 - - - - 500,000
Phase IV Tree Removal, Pruning & Repalcements - 241,650 - 74,521 41,033 115,555 126,095
Phase IV Frontage Road - 809,284 809,284 - - 809,284 -
Total Construction in Progress $ 37,242,871 $ 68,345,732 $ 56,061,807 $ 2,281,537 $ 473,120 $ 58,816,465 $9,529,267
Fund Balance 12/31/18 15,927,490
Current expenditures and project budgets 13,783,925
Available for project costs 2,143,565
18
Augusta Georgia
Report of Projects funded through
Special Purpose Local Option Sales Tax (SPLOST)
Year Approved: 2006
unaudited Prior Year Balance
SPLOST Original Cost Current Cost Years' Cost Encumbrances Total Project
Phase Projects Estimate Estimate Cost as of 12/31/19 as of 12/31/19 Cost Budget
Phase V Exhibit Hall $ 20,000,000 $ 29,708,450 $ 29,116,263 $ 336,052 $ - $ 29,452,314 $ 256,136
Phase V Redundant Fiber Ring 1,000,000 947,254 924,503 - - 924,503 22,751
Phase V Digital Othophotography 286,480 445,504 443,853 - - 443,853 1,651
Phase V Wireless Access Point 200,000 202,079 201,097 5,412 - 206,509 (4,430)
Phase V Software Application Consolidation 1,000,000 377,850 - - 377,850 622,150
Phase V Disaster Recovery Plan 400,000 412,146 404,664 - - 404,664 7,482
Phase V Flood Land Acquisition 500,000 1,960,000 1,957,882 - - 1,957,882 2,118
Phase V Wrightsboro Road Project 4,000,000 6,900,000 892,235 4,552,568 1,978,848 7,423,650 (523,650)
Phase V Marks Church Road Improvement 2,500,000 3,800,000 1,861,987 573,392 1,014,649 3,450,028 349,972
Phase V D'Antignac Street Flood Avoidance 1,000,000 4,837,815 4,835,602 - - 4,835,602 2,213
Phase V Augusta Soccer Park 180,000 180,077 165,629 - - 165,629 14,448
Phase V Valley Park 22,500 22,541 13,345 - - 13,345 9,196
Phase V Dyess Park 63,000 63,007 33,229 - - 33,229 29,778
Phase V Blythe Park 180,000 223,000 214,848 - - 214,848 8,152
Phase V Recreation recapture - 140,975 - - - - 140,975
Phase V Lucy Craft Laney Museum 200,000 203,036 184,734 - - 184,734 18,302
Phase V
Recreation, Historic, Cultural and Other
Buildings 400,000 405,010 200,298 - - 200,298 204,712
$ 32,984,480 $ 55,713,058 $ 44,281,582 $ 5,467,423 $ 2,993,496 $ 52,742,502 $2,970,556
Fund Balance 12/31/18 11,306,013
Current expenditures and project budgets 11,306,013
Available for project costs 0
Construction in Progress
19
Augusta Georgia
Report of Projects funded through
Special Purpose Local Option Sales Tax (SPLOST)
Year Approved: 2009
unaudited Current
Prior Year Balance
SPLOST Original Cost Current Cost Years Cost Encumbrances Total Project
Phase Projects Estimate Estimate Costs as of 12/31/19 as of 12/31/19 Cost Budget
Phase VI Webster Detention Center - Phase IIA $ 18,000,000 $ 17,230,000 17,227,817$ -$ -$ 17,227,817$ 2,183$
Phase VI Boathouse Community Facility 450,000 450,000 437,464 - - 437,464 12,536
Phase VI Lake Olmstead Casino 500,000 500,000 118,775 - - 118,775 381,225
Phase VI Lake Olmstead BBQ Pit 100,000 100,000 51,381 - - 51,381 48,619
Phase VI Butler Creek Park 500,000 800,000 854,692 - - 854,692 (54,692)
Phase VI Baurle Boat Ramp 55,000 55,000 44,977 - - 44,977 10,023
Phase VI Bush Field 8,500,000 8,500,000 7,086,414 27,624 1,368,456 8,482,495 17,505
Phase VI Daniel Field 2,000,000 2,000,000 2,000,000 - - 2,000,000 -
Phase VI Program Administration 2,000,000 2,000,000 1,209,968 - - 1,209,968 790,032
Phase VI Resurfacing Contracts 3,600,000 3,600,000 3,540,825 67,021 - 3,607,847 (7,847)
Phase VI Marvin Griffin Road 4,000,000 5,861,700 2,312,262 3,894,168 95,345 6,301,775 (440,075)
Phase VI East Augusta St. & Drainage Imp.3,200,000 3,900,000 3,900,554 35,688 - 3,936,243 (36,243)
Phase VI Berckman Rd. Realignment 400,000 400,000 415,596 - - 415,596 (15,596)
Phase VI Old McDuffie Rd.672,000 672,000 8,249 60,345 - 68,594 603,407
Phase VI Hyde Park St. & Drg Imp.1,600,000 4,500,000 4,498,799 - - 4,498,799 1,201
Phase VI Westside Dr. Drg. Imp.480,000 480,000 - 27,900 - 27,900 452,100
Phase VI Marks Church Road over Raes Creek 800,000 800,000 - 662,100 - 662,100 137,900
Phase VI North Leg over CSX Railroad 800,000 800,000 - - - - 800,000
Phase VI Berckman Rd. over Raes Creek 800,000 800,000 380,626 4,088 - 384,714 415,286
Phase VI Scotts Way over Raes Creek 800,000 - - - - - -
Phase VI Old Waynesboro Rd. over Spirit Creek 800,000 800,000 801,675 - - 801,675 (1,675)
Phase VI 7th Street over Augusta Canal 800,000 - - - - - -
Phase VI Storm water Utility Implementation Program 2,800,000 2,800,000 2,813,801 - - 2,813,801 (13,801)
Phase VI On-Call Emergency Design Services 108,000 - - - - - -
Phase VI On-Call Emergency Appraisal Services 40,000 26,602 26,602 - - 26,602 -
Phase VI On-Call Emergency Construction Services 800,000 800,000 598,056 - - 598,056 201,944
Phase VI Traffic Sign Upgrade Program 240,000 196,179 196,179 - - 196,179 (0)
Phase VI Lake Olmstead Dredging 3,200,000 3,200,000 - 442,975 - 442,975 2,757,025
Phase VI Hyde Park (Martin Luther King Drive)1,000,000 2,400,000 2,411,524 - - 2,411,524 (11,524)
Phase VI Rocky Creek Drainage Plan 2,800,000 2,800,000 1,061,296 362,850 - 1,424,146 1,375,854
Phase VI Suburban Forces-Resurfacing 2,400,000 1,307,959 1,307,959 - - 1,307,959 (0)
Phase VI Tree Removal, Pruning and Replacement 800,000 1,088,062 1,088,062 - - 1,088,062 -
Phase VI Sidewalks-Rehab-Replacement 800,000 578,376 578,376 - - 578,376 0
Phase VI Curb Cuts and Sidewalks 400,000 650,000 653,434 - - 653,434 (3,434)
Phase VI Resurfacing - Contracts 2,400,000 2,150,000 1,294,349 - - 1,294,349 855,651
Phase VI General Bridge Rehab and Maintenance 2,400,000 4,300,000 3,532,490 673,678 21,881 4,228,049 71,951
Phase VI
Walton Way Signal Phase 2 and Streetlight
Upgrade 640,000 640,000 132,343 73,250 - 205,593 434,407
Phase VI Gordon Highway Lighting Upgrade 1,200,000 1,025,000 - 1,025,000 - 1,025,000 -
Phase VI Reynolds Street Signal Improvements 460,000 108,771 108,771 - - 108,771 (0)
Construction in Progress
20
Augusta Georgia
Report of Projects funded through
Special Purpose Local Option Sales Tax (SPLOST)
Year Approved: 2009
unaudited Current
Prior Year Balance
SPLOST Original Cost Current Cost Years Cost Encumbrances Total Project
Phase Projects Estimate Estimate Costs as of 12/31/19 as of 12/31/19 Cost Budget
Phase VI Signal Upgrades 1,000,000 - - - - - -
Phase VI Intersection Safety and Operational Initiative 2,040,000 733,076 733,076 - - 733,076 (0)
Phase VI Berckmans road over Reas Creek - 1,625,000 - - - - 1,625,000
Phase VI Woodbine Road Improvement 1,200,000 - - - - - -
Phase VI Dover-Lyman Street & Drainage Improvement 1,600,000 1,600,000 - - - - 1,600,000
Phase VI I-20 Eastbound Riverwatch Ramp 1,100,000 595,301 264,282 - - 264,282 331,019
Phase VI 15th Street Pedestrian Improvements 800,000 800,000 750,564 - - 750,564 49,436
Phase VI Resurfacing - LMIG Supplement - 2,500,000 - - - - 2,500,000
Phase VI Resurfacing various roads - 1,300,000 - - - - 1,300,000
Phase VI Sidewalks-Rehab-Replacement - 500,000 - - - - 500,000
Phase VI Wilkinsin Garden Area (Hyde Park)- 2,500,000 - - - - 2,500,000
Phase VI Willis Forman Road Improvements - 1,450,000 - - - - 1,450,000
Phase VI Intersection Safety and Upgrades - 500,000 - 192,295 - 192,295 307,705
Phase VI Street lighting upgrades - 750,000 - 180,000 - 180,000 570,000
Phase VI Tree Removal, Pruning and Replacement - 220,900 - 140,343 - 140,343 80,558
- - - - -
Phase VI Administration - Engineering 10,770,000 8,216,402 8,216,402 - - 8,216,402 0
Phase VI Garden City Beautification Project 500,000 500,000 252,986 - - 252,986 247,014
Phase VI Emergency Fleet Replacement - (fire) 9,500,000 9,500,000 9,500,000 - - 9,500,000 -
Phase VI Training Center Infrastructure 2,000,000 2,000,000 9,055 - - 9,055 1,990,945
Phase VI Public Safety Vehicles 7,500,000 7,500,000 7,784,825 - - 7,784,825 (284,825)
Phase VI Library - Main Branch 1,000,000 1,000,000 994,132 - - 994,132 5,868
Phase VI Library - Maxwell Branch 900,000 900,000 388,062 505,140 - 893,201 6,799
Phase VI Library - Friedman Branch 600,000 600,000 530,798 - - 530,798 69,202
Phase VI Historic Augusta - Wilson & Larmar Historic Sites 125,000 125,000 113,687 - - 113,687 11,313
Phase VI
The Augusta Theatre District Project - Miller
Theatre 6,000,000 6,000,000 6,000,000 - - 6,000,000 -
Phase VI Pendleton King Park Connectivity Improvements 200,000 200,000 200,000 - - 200,000 0
Phase VI Lucy Craft Laney Museum 600,000 600,000 - - - - 600,000
Phase VI Augusta Museum of History 600,000 600,000 599,926 - - 599,926 74
Phase VI Jessye Norman School of the Arts 95,000 95,000 95,000 - - 95,000 -
Phase VI Imperial Theater 1,000,000 1,000,000 1,000,000 - - 1,000,000 -
Phase VI Boys & Girls Club - EW Hegler Club Renovations 500,000 500,000 500,000 - - 500,000 -
Phase VI Augusta Urban Ministries 175,000 175,000 - - - - 175,000
- - -
Phase VI
Downtown Infrastructure - Downtown
Development Authority 1,200,000 1,200,000 1,065,559 40,366 - 1,105,925 94,075
Phase VI Industrial Infrastructure - RDA 1,200,000 1,200,000 986,940 213,087 - 1,200,027 (27)
21
Augusta Georgia
Report of Projects funded through
Special Purpose Local Option Sales Tax (SPLOST)
Year Approved: 2009
unaudited Current
Prior Year Balance
SPLOST Original Cost Current Cost Years Cost Encumbrances Total Project
Phase Projects Estimate Estimate Costs as of 12/31/19 as of 12/31/19 Cost Budget
Phase VI Canal Improvements - Augusta Canal Authority 4,170,000 4,170,000 4,170,000 - - 4,170,000 -
Phase VI Municipal Building Renovations 18,000,000 32,635,850 32,635,850 - - 32,635,850 0
Phase VI Municipal Building Renovation - IT Building 7,000,000 6,960,025 6,960,006 - - 6,960,006 19
Municipal Building Campus 1,114,315 172,608 - 172,608 941,707
Phase VI Green Space - CSRA Land Trust 500,000 500,000 36,177 9,058 - 45,235 454,765
Phase VI Capital Equipment - Recreation 150,000 185,000 182,562 - - 182,562 2,438
Phase VI Existing Structures Improvements 895,000 490,000 488,957 400 - 489,357 643
Phase VI Augusta Common 100,000 140,000 104,700 - - 104,700 35,300
Phase VI Dyess Park 800,000 297,000 125,984 - - 125,984 171,016
Phase VI May Park 150,000 150,000 148,620 - - 148,620 1,380
Phase VI Old Government House 200,000 200,000 33,389 698 - 34,087 165,913
Phase VI Elliot Park 100,000 100,000 50,132 - - 50,132 49,869
Phase VI Fleming Park 250,000 620,000 617,232 - - 617,232 2,768
Phase VI Fleming Tennis Center 600,000 250,000 41,718 - - 41,718 208,282
Phase VI Augusta Soccer Complex 150,000 150,000 23,980 - - 23,980 126,020
Phase VI Diamond Lakes Regional Park 1,350,000 1,350,000 1,270,514 25,133 34,759 1,330,407 19,593
Phase VI Mc Duffie Woods Park 200,000 200,000 25,481 4,244 - 29,725 170,275
Phase VI Augusta Golf Course 300,000 300,000 170,846 9,991 26,083 206,920 93,080
Phase VI H.H. Brigham Park 250,000 775,000 747,067 - - 747,067 27,933
Phase VI Valley Park 250,000 250,000 288,254 - - 288,254 (38,254)
Phase VI Wood Park 50,000 50,000 - - - - 50,000
Phase VI Brookfield Park 100,000 100,000 35,884 10,672 - 46,556 53,444
Phase VI Eisenhower Park 100,000 100,000 44,080 - - 44,080 55,920
Phase VI Warren Road Park 150,000 150,000 150,257 - - 150,257 (257)
Phase VI Blythe Community Center 500,000 500,000 249,108 - - 249,108 250,892
Phase VI Jamestown Community Center 200,000 200,000 202,478 - - 202,478 (2,478)
Phase VI Augusta Marina 50,000 50,000 50,708 - - 50,708 (708)
Phase VI 4-H Camp 50,000 50,000 23,782 - - 23,782 26,218
Phase VI Tennis Courts Resurfacing 150,000 150,000 125,951 - - 125,951 24,050
Phase VI Swimming Pool Renovations 900,000 575,000 256,598 43,551 - 300,148 274,852
Phase VI Recreation Master Plan 200,000 200,000 200,000 - - 200,000 -
Phase VI Recreation Project Administration 1,000,000 1,100,000 1,091,121 - - 1,091,121 8,879
Phase VI Historic Structures - 503,000 485,651 - - 485,651 17,349
22
Augusta Georgia
Report of Projects funded through
Special Purpose Local Option Sales Tax (SPLOST)
Year Approved: 2009
unaudited Current
Prior Year Balance
SPLOST Original Cost Current Cost Years Cost Encumbrances Total Project
Phase Projects Estimate Estimate Costs as of 12/31/19 as of 12/31/19 Cost Budget
Phase VI South Augusta Transit Center 190,000 190,000 148,868 - - 148,868 41,132
Phase VI Augusta Public Transit Facilities - Renovations 125,000 1,125,000 76,656 - - 76,656 1,048,344
Phase VI Transit Vehicles 420,000 420,000 420,000 - - 420,000 -
Phase VI Network Assessment Remediation 250,000 250,000 - 250,000 - 250,000 -
Phase VI Redundant Fiber Ring 250,000 250,000 - - - - 250,000
Phase VI Digital Orthophotography 500,000 500,000 408,781 - - 408,781 91,219
Phase VI Software Application Consolidation 1,000,000 1,000,000 604,263 105,509 - 709,772 290,228
Phase VI Carrie Mays Park CNG Remediation - 300,000 300,000 - - 300,000 -
TOTAL 167,150,000$ 190,955,518$ 153,674,263$ 9,259,783$ 1,546,524$ 164,480,570$ 29,424,948$
Fund Balance 12/31/18 40,025,563
Current expenditures and project budgets 40,025,563
Available for project costs 0
23
Augusta Georgia
Report of Projects funded through
Special Purpose Local Option Sales Tax (SPLOST)
Year Approved: 2016
unaudited Current
Year Balance
SPLOST Original Cost Current Cost Cost Encumbrances Total Project
Phase Projects Estimate Estimate as of 12/31/19 as of 12/31/19 Cost Budget
Phase 7 SPLOST 7 Program Administration 3,500,000 $ 3,500,000 3,736$ 9,725$ 775,747$ 2,724,253$
Phase 7 Interest on SPLOST 7 GO Bonds 4,000,000 4,000,000 - - 1,575,000 2,425,000
Phase 7 P25 Radio System 15,000,000 15,000,000 5,118,166 6,397,707 14,089,755 910,245
Phase 7 TAO/TCO software consolidation 3,500,000 3,500,000 1,089,905 1,720,695 3,204,187 295,813
Phase 7 MDT Replacement 900,000 900,000 186,847 42,000 781,884 118,116
Phase 7 911 Renovations 500,000 500,000 19,307 8,904 103,549 396,451
Phase 7 Special Operations Precinct 1,300,000 1,300,000 388,594 17,140 972,542 327,458
Phase 7 Marshal's Operation Center 1,000,000 1,000,000 17,405 750,524 874,779 125,221
Phase 7 Training Range Enhancements 2,200,000 2,200,000 222,237 - 222,237 1,977,763
Phase 7 Public Safety Vehicles - (Law Enforcement) 9,000,000 9,000,000 1,653,784 72,914 4,433,959 4,566,041
Phase 7 New Station 2 - Telfair Street 2,500,000 3,650,000 3,072,455 276,948 3,994,746 (344,746)
Phase 7 New Station 3 - Gordon Hwy 2,500,000 2,500,000 272,098 3,103,191 3,458,750 (958,750)
Phase 7 New Station 20 - South Augusta 2,500,000 1,350,000 - - - 1,350,000
Phase 7 Emergency Vehicles - Fire 6,000,000 6,000,000 2,879,257 1,767,000 4,646,257 1,353,743
Phase 7 Training Center - EOC 1,000,000 1,000,000 - - - 1,000,000
Phase 7 Fire Station Alerting System 1,100,000 1,100,000 - 1,099,830 1,099,830 170
Phase 7 Hyde Park St. & Drg Imp. 6,000,000 5,000,000 416,079 8,357 5,485,684 (485,684)
Phase 7 On Call Construction 2,350,000 1,880,000 330,433 222,834 1,497,376 382,624
Phase 7 Wrightsboro Road Reconstruction 8,500,000 6,800,000 451,026 592,975 1,044,000 5,756,000
Phase 7 East Augusta Road and drainage - Phase III 4,500,000 3,600,000 1,480,634 2,640,986 4,281,796 (681,796)
Phase 7 East Augusta Road and drainage - Phase V 2,500,000 2,000,000 - - - 2,000,000
Phase 7 ADA sidewalk rehab & replacement 2,000,000 1,600,000 260,374 32,183 1,508,937 91,063
Phase 7 Machinery and Equipment 1,000,000 1,000,000 479,520 72,932 568,509 431,491
Phase 7 Rocky Creek Flood Reduction Improvements 6,650,000 5,320,000 - - 498 5,319,502
Phase 7 East Augusta Road and drainage - Phase IV 2,500,000 2,000,000 61,613 27,171 88,783 1,911,217
Phase 7 Milling and Resurfacing - Contract/County Forces 1,500,000 1,200,000 38,644 32,264 822,877 377,123
Phase 7 Monte Sano Ave Improvements 300,000 240,000 - - - 240,000
Phase 7 Martin Luther King Drive Road Diet 1,000,000 800,000 - - - 800,000
Phase 7 Skinner Mill Road Widening 750,000 600,000 - - - 600,000
Phase 7 Walton Way safety & operational improvements 700,000 560,000 - - - 560,000
Phase 7 Forest Hill Drainage Improvement 400,000 320,000 - - - 320,000
Phase 7 Paving Dirt Roads 1,000,000 800,000 - - - 800,000
Phase 7 Fort Gordon gate operation enhancement 1,000,000 1,000,000 - - - 1,000,000
Phase 7 Grading and Drainage - stromwater 25,000,000 24,130,000 5,007,262 1,319,725 17,823,820 6,306,180
Phase 7 Administration - Engineering 2,500,000 11,300,000 1,437,265 - 4,495,462 6,804,538
Phase 7 Fleet Maintenance Facility 1,500,000 1,450,000 46,800 58,111 195,200 1,254,800
Phase 7 Existing Facilities upgrades 5,000,000 3,247,870 479,567 248,475 890,304 2,357,566
Phase 7 Probate Court Lobby - 49,520 2,137 - 12,721 36,799
Phase 7 Central Services Renovations - 580,000 14,671 - 313,225 266,775
Phase 7 Webster Detention Center - HVAC - 365,000 358,210 - 364,849 151
Phase 7 RCCI Upgrades - 50,000 - - 40,300 9,700
Phase 7 Compliance Department Renovations - 40,000 36,864 - 36,864 3,136
Phase 7 Judicial Center - HVAC - 145,000 142,973 - 142,973 2,027
Phase 7 Tobacco Road - Pole Barn 147,610 205 - 205 147,405
Construction in Progress
24
Augusta Georgia
Report of Projects funded through
Special Purpose Local Option Sales Tax (SPLOST)
Year Approved: 2016
unaudited Current
Year Balance
SPLOST Original Cost Current Cost Cost Encumbrances Total Project
Phase Projects Estimate Estimate as of 12/31/19 as of 12/31/19 Cost Budget
Construction in Progress
Phase 7 HCD Relocatoin - 183,000 - - - 183,000
Phase 7 Animal Services 500,000 500,000 24,311 - 265,037 234,963
Phase 7 Records Retention Center 2,500,000 2,500,000 1,147,793 1,714 1,664,936 835,064
Phase 7 JLEC Demolition 1,500,000 1,500,000 1,179 114,619 130,042 1,369,959
Phase 7 Public Defender Building 5,000,000 5,000,000 - - 5,000,000 -
Phase 7 Municipal Campus 35,000,000 35,000,000 - - 1,862,000 33,138,000
Phase 7 Museum Asset Management 1,000,000 1,000,000 - - - 1,000,000
Phase 7 Library Facilities Renovations 500,000 190,000 157,269 - 157,269 32,731
Phase 7 Maxwell Branch Library - 310,000 309,898 - 309,898 102
Phase 7 Sports Facilities 1,750,000 1,141,000 - - - 1,141,000
Phase 7 Swimming Pools 2,000,000 1,920,500 - - - 1,920,500
Phase 7 ADA, Reforestation & Cemetery Improvements 1,000,000 955,000 - - - 955,000
Phase 7 Community Center Improvements 4,000,000 3,683,500 - - - 3,683,500
Phase 7 Hiking/Biking Trails & Riverwalk Enhancements 4,000,000 4,000,000 - - - 4,000,000
Phase 7 Neighborhood Parks/Urban Parks 4,000,000 1,385,000 - - - 1,385,000
Phase 7 May Park - 50,000 1,156 - 42,020 7,980
Phase 7 Bernie Ward Community Center - 250,000 828 - 245,940 4,060
Phase 7 Capital Equipment - Recreation - 50,000 - - 24,550 25,450
Phase 7 Lake Olmstead Park - 145,000 11,600 102,400 145,000 -
Phase 7 Fleming Park - 695,000 31,062 88,591 251,655 443,345
Phase 7 Diamond Lakes - 675,000 565,087 - 664,647 10,354
Phase 7 Jamestown Park - 52,500 4,950 13,850 53,200 (700)
Phase 7 The Boathouse - 200,000 115,662 41,550 199,672 328
Phase 7 Hillside Park - 125,000 - - 100,000 25,000
Phase 7 Augusta Common - 125,000 2,096 - 110,420 14,580
Phase 7 Minnick - 125,000 - - 125,000 -
Phase 7 Wood Park - 350,000 - - 324,919 25,081
Phase 7 Hickman Park - 125,000 2,800 101,271 125,000 -
Phase 7 Augusta Soccer Park - 109,000 - - 94,000 15,000
Phase 7 McDuffie Woods - 125,000 - - 124,994 6
Phase 7 Gracewood - 150,000 126,224 - 126,500 23,500
Phase 7 Henry Brigham Center - 275,000 - - 269,071 5,929
Phase 7 Warren Road - 225,000 131,398 - 209,060 15,940
Phase 7 Augusta Aquatics Center - 109,000 34,405 - 34,405 74,595
Phase 7 Augusta Golf Course - 50,000 34,405 - 34,405 15,595
Phase 7 Aquatic Center Pool - 39,750 - - - 39,750
Phase 7 Brigham Pool - 39,750 - - - 39,750
Phase 7 Recreation - Administration 750,000 750,000 9,970 - 361,411 388,590
Phase 7 Public Art Gateway Beautification 1,000,000 1,000,000 6,000 - 6,000 994,000
Phase 7 Augusta Canal Authority 1,500,000 1,500,000 400,000 - 700,000 800,000
Phase 7 Modernize James Brown Arena 6,000,000 6,000,000 - - 6,000,000 -
Phase 7 City of Blythe 1,900,000 1,900,000 - - 1,900,000 -
Phase 7 City of Hephzibah 6,500,000 6,500,000 - - 6,500,000 -
Phase 7 Buses 1,350,000 1,350,000 - - - 1,350,000
25
Augusta Georgia
Report of Projects funded through
Special Purpose Local Option Sales Tax (SPLOST)
Year Approved: 2016
unaudited Current
Year Balance
SPLOST Original Cost Current Cost Cost Encumbrances Total Project
Phase Projects Estimate Estimate as of 12/31/19 as of 12/31/19 Cost Budget
Construction in Progress
Phase 7 Bus Shelters 650,000 650,000 - 425,742 438,490 211,510
TOTAL 215,550,000$ 215,733,000$ 29,086,159$ 21,412,328$ 108,447,144$ 107,285,856$
26
Commission Meeting Agenda
6/16/2020 2:00 PM
Augusta MS4 Storm Water Management Program
Department:Engineering
Department:Engineering
Caption:Approve entering into Memorandum of Understanding (MOU)
with a local Non-profit Organization (Greater Augusta Arts
Council) to create opportunities for Augusta citizens’
participation in activities that are designed to reduce pollutants
in local waterways and authorize Mayor to sign MOU as
requested by the Augusta Engineering Department. (Deferred
from the June 2 Commission meeting)
Background:Augusta, Georgia has been tasked through the stormwater
NPDES MS4 Permit to develop and implement public outreach
and involvement activities that are designed to reduce pollutants
in local waterbodies. Greater Augusta Arts Council is a local
non-profit organization and have ongoing public education and
public involvement programs in Richmond County. Augusta
Engineering Department (AED) presently does not have a public
education stormwater drain arts program but there is a need to
expand surface water quality public education and involvement
activities thorough this program.
Analysis:Partnering with this local non-profit organization (Greater
Augusta Arts Council) will be a more cost-effective approach
and MOU would allow this organization to function as an
extended arm of AED in delivery and implementation of public
education and public involvement programs through storm drain
art activities such as images and markers. It will also provide
continuity of ongoing public education efforts.
Financial Impact:No additional funds are requested. AED utilizes engineering
stormwater program operation funds to support public outreach
& public education activities. AED will be allocating up to
$7,000 to support activities covered under this MOU.
Alternatives:
Cover Memo
1). Do not approve and identify alternative way to perform
needed task and complete required activities.
Recommendation:Approve entering into Memorandum of Understanding (MOU)
with a local Non-profit Organization (Greater Augusta Arts
Council) to create opportunities for Augusta citizens
participation in activities that are designed to reduce pollutants
in local waterways and authorized Mayor to sign MOU as
requested by the Augusta Engineering Department.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: Activities are supported through AED
engineering operational funds ($7,000 year) 581-044320-
5211120
REVIEWED AND APPROVED BY:
Cover Memo
1 | 4 P a g e
G r e a t e r A u g u s t a A r t s C o u n c i l M O U 0 2 0 7 2 0 2 0 v e r 1
MEMORANDUM OF UNDERSTANDING
between
Augusta, Georgia
and
Greater Augusta Arts Council
This Memorandum of Understanding (hereinafter “Memorandum”) made this _____ day of
___________________, 2020, by and between AUGUSTA, GEORGIA, as a political subdivision of
the State of Georgia (hereinafter referred to as “Augusta, Georgia” or “Augusta”), as Party of
the First Part, and Greater Augusta Arts Council (hereinafter referred to as “GAAC“) as Party of
the Second Part.
WHEREAS, the GAAC is the professional partnering entity assisting Augusta Engineering
Department (AED) in Public Outreach & Education program and Surface Water Quality
Assessment Program;
WHEREAS, the specific requirements of Municipal Separate Storm Sewer System National
Pollutant Discharge Elimination System (NPDES) Permit and associated Augusta Stormwater
Management Plan is to expand existing water quality monitoring program and implement
activities for water quality improvements of local water bodies in the Augusta through public
outreach & education and utilization of relevant best management practices;
WHEREAS, Augusta has determined that it would be of benefit to the citizens of Augusta,
Georgia to contribute funding for the continuity of developing and conducting public education
and outreach activities to educate the citizens of Augusta about protecting surface water
quality through preventing the introduction of contaminants of concerns into the storm
conveyance system;
WHEREAS, Augusta has determined it would be cost effective approach and of benefit to the
citizens of Augusta, Georgia to continue coordination with GAAC to educate and involve the
citizens of Augusta about protecting surface water quality through public involvement and
outreach activities.
NOW, THEREFORE, as a desire of Augusta and GAAC to properly coordinate the development
and implementation of these surface water quality protection activities through public
outreach and involvement events, the parties hereby agree as follows:
2 | 4 P a g e
G r e a t e r A u g u s t a A r t s C o u n c i l M O U / M a r c h 2 0 2 0 v e r 1
UNDERSTANDING:
Augusta, Georgia and GAAC do hereby agree to the following:
1. The GAAC will conduct public involvement events, develop and disseminate public outreach
and community education material through local media, public workshops, local school events,
art programs and events, and other available means. All these activities shall be performed by
GAAC; while Augusta Engineering Department (AED) will maintain program management,
coordination, and communication with the program’s other partners.
2. The GAAC and AED shall expand existing public involvement activities within local watersheds
to minimize adverse impacts on water quality of stressed watersheds to identify problematic
areas using Environmental Protection Division approved methodology.
3. The GAAC shall produce relevant deliverables as specified in work plan specifically developed
by the GAAC and approved by the AED.
4. AED shall contribute funds up to $7,000/year from its environmental (stormwater) and
engineering operational funds to support expanded public outreach and community education
activities.
5. The GAAC shall submit quarterly reimbursement claims with detailed description of work
done during that quarter to AED within five days by end of the respective quarter. These
reimbursement claims shall be prepared in a format acceptable by the AED.
6. Upon completion of the activities funded by AED, material produced under this MOU will
become property of Augusta. However, the GAAC has non-exclusive rights to use this material
for their activities and scientific search purposes after obtaining permission from AED.
7. The GAAC and AED shall explore ways to expand the program beyond work plan activities
and explore other sources of funding to carry out these activities.
3 | 4 P a g e
G r e a t e r A u g u s t a A r t s C o u n c i l M O U / M a r c h 2 0 2 0 v e r 1
DELIVERABLES:
The GAAC shall provide to Augusta Engineering Department a quarterly project report
describing activities outlined in the yearly work plan and any requested documentation
required under this MOU.
TIME:
This MOU will remain in effect for the duration of Augusta MS4 NPDES current Permit term and
will be automatically renewed with proceeding terms upon renewal of Augusta’s MS4 NPDES
Permit and as agreed by both parties.
TERMINATION:
Both parties may terminate this MOU at any time by giving of forty-five (45) days written notice
of such termination. Upon receipt of such notice of termination, GAAC shall discontinue all
work under this MOU. Data gathered and material produced will become property of Augusta
with GAAC maintaining the rights to use for public education and scientific advancement
purposes.
MISCELLANEOUS:
1. This Memorandum of Understanding shall be controlled by and construed in accordance with
the laws of the State of Georgia.
2. Any notice given under this Memorandum shall be deemed given when provided in writing to
the following persons:
TO AUGUSTA, GA:
AUGUSTA ENGINEERING DEPARTMENT
ENGINEERING ADMINISTRATION
ATTN: DIRECTOR OF ENGINEERING
452 WALKER ST, SUITE 110, AUGUSTA, GEORGIA 30901
TO: GREATER AUGUSTA ARTS COUNCIL:
ATTENTION: EXECUTIVE DIRECTOR
1301 GREENE ST.
AUGUSTA, GA 30904
4 | 4 P a g e
G r e a t e r A u g u s t a A r t s C o u n c i l M O U / M a r c h 2 0 2 0 v e r 1
This Memorandum of Understanding is the entire agreement between the parties, and may not
be amended, except by a writing executed by both parties.
APPROVED:
GREATER AUGUSTA ARTS COUNCIL AUGUSTA, GEORGIA
By: _____________________________ By: ____________________________
Mayor
Date: ___________________________ Date: __________________________
ATTEST: ATTEST: __________________________
Clerk of Commission
Date:______________________________ Date:______________________________
Commission Meeting Agenda
6/16/2020 2:00 PM
Dixon Airline Recycling and Disposal
Department:
Department:
Caption:Request by Dixon Airline Recycling and Disposal for a letter of
consistency to operate a construction and demolition
landfill. (Requested by Commissioner Brandon Garrett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
flooding of the Cedar Grove Cemetery
Department:
Department:
Caption:Discuss the flooding of the Cedar Grove Cemetery. (Requested
by Commissioner Bill Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Maintenance city maintained cemeteries
Department:
Department:
Caption:Discuss dire need of continuous maintenance mowing and
general work performance to maintain aesthetically pleasing
results for city maintained cemeteries, Magnolia, Cedar Grove
and Westview. (Requested by Commission John Clarke)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGEND.E ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
Commission
Public Safety Committee
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
Date of Meeting
Name: /ilU, -f'' ^ . f^ '/ <-r(g
Address:
Telephone Number:
Fax Number:
E-Mail Address:
opic of Diqcussion to be placed on Agenda:
Please send this request form to the
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
following address:
Telephone Number:
Fax Number:
E-MaiI Address:
706-821-1824
706-821-1838
nmorawski@au gustaga. gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's
Office no later than 9:00 a.m. on the Thursday preceding the Commission or Committee
meeting of the following week. A five-minute time limit will be allowed for presentations.
Date of Meeting_
Date of Meetng 6 * /. -f,,A
Date of Meeting
Date of Meeting
Date of Meeting
Contact Information for Individual./Presenter Making the Request:
Commission Meeting Agenda
6/16/2020 2:00 PM
Mims Road sidewalks
Department:
Department:
Caption:Discuss schedule for the repairing, grass cutting and general
maintenance of the Mims Road sidewalks. Sidewalks in
question run between Hephzibah-McBean Road to the end of
sidewalk toward Peach Orchard Rd. (Requested by
Commissioner John Clarke)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Vacant Lots Grass Cutting
Department:
Department:
Caption:Update from Environmental Services Department regarding the
process for vacant lots grass cutting. (Requested by
Commissioner Bill Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Appt. Augusta Economic Development Authority
Department:
Department:
Caption:Motion to approve the reappointment of Mr. Butch Gallop and
the appointment of Mr. Charles Lamback to fill the seat held by
Mr. Terry Elam. (Requested by Commissioner Ben Hasan -
deferred from the June 2 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
UPDATE: 10/18/19
NAME OF BOARD DEVELOPMENT AUTHORITY OF RICHMOND COUNTY
MEMBER TERM APPOINTED EXPIRATION
W. Butch Gallop 4-yr. 11/15/16 6/03/19
Remer Brinson 4-yr. l0/08/08 6/03/11
Shell K. Berry 4-yr. 10/15/19 6/03/23
Wayne A. Gossage 4-yr. 06/04/19 6/03/23
Terry Elam 4 yr. 9/06/05 6/03/09
Bill Hollingworth 4 yr. 9/06/05 6/03/17
Brenda Bonner 4 yr. 9/06/05 6/03/09
Steven Kendrick 4 yr. 06/04/19 6/03/21
Henry Ingram 4 yr. 9/06/05 6/03/09
Executive Director: Cal Wray, (706) 821-1321
Attorney: Robert C. Hagler (706) 724-0171
Meeting Date: Third Wednesday of each month at 10:00 A.M
Where: Augusta Economic Development Authority
Historic Enterprise Mill, Suite 560, 1450 Greene Street Augusta, GA
30901
Created: Pursuant to O.C.G.A. 36-62-04
Commission Meeting Agenda
6/16/2020 2:00 PM
Update Recruitment Process Director of Augusta Recreation
Department:
Department:
Caption:Update on recruitment process for the Director of Augusta
Recreation. (Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
6/16/2020 2:00 PM
Update SPLOST 8
Department:
Department:
Caption:Update from staff on SPLOST 8 in light of new March 2021
election date. (Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Augusta Georgia
Timeline for SPLOST 8
Election date: March 16, 2021
March 16, 2021 -
election Item
September 15, 2020
Notices Mailed to Inter-Governmental Agencies
Mayor's Office mail notices of meeting of governing authorities to the Mayors of
Hephzibah and Blythe to discuss inter-governmental agreement for distribution of
SPLOST 8 proceeds. Notices must be mailed or delivered 10 days prior to the
meeting.
Inter-Governmental Meeting
Local governments will hold meeting to discuss inter-governmental agreement for
distribution of SPLOST proceeds. They must meet no less than thirty (30) days prior
to the Call of Election by the Board of Elections.
Commission Workshops(Presentations & Discussions)
Commissioners will have workshops to discuss the SPLOST 8 list of
projects.
October 27, 2020 Final SPLOST 8 project list approved by Commission
November 1, 2020
to Staff Preparation
November 30, 2020 The Staff and City Attorney will prepare all necessary documentation.
Approval of Intergovernmental Agreements
December 1, 2020 Augusta approve Intergovernmental Agreement with Hephzibah and Blythe
December 2, 2020 to Hephzibah and Blythe approve Intergovernmental Agreement with
December 11, 2020 Augusta.
Commission Passes SPLOST Resolution
Commission passes SPLOST Resolution for March ballot. Special called meeting
before committee meetings (Must be at least 90 days prior to election)
January 6, 2021 Board of Elections Convenes
The Board of Elections convenes in regular session to issue Call of Election.
Notice to Newspaper
Send Notice of Election/Resolution to newspaper for publication. Notice must be
published once per week for four consecutive weeks prior to the election.
February 9, 2021 Legal Notices Published - required for bonds
February 16, 2021 Legal Notices Published
February 23, 2021 Legal Notices Published
March 2, 2021 Legal Notices Published
March 9, 2021 Legal Notices Published
March 16, 2021 Date of Election
Collections will begin at the end of SPLOST 7 currently project to be
either December 31, 2021 or March 31, 2022
February 2, 2021
Commission vote to authorize mayor to issue notice of Intergovernmental Meeting
to City of Hephzibah and City of Blythe
October 9, 2020
October 20, 2020
Ongoing until March
15, 2021
December 15, 2020
Commission Meeting Agenda
6/16/2020 2:00 PM
Mobile Adoption Van Grant
Department:Animal Services
Department:Animal Services
Caption:To accept the mobile dog adoption van grant from the Stanton
Foundation, allow the Mayor to execute the grant document, and
approve to use the fund to purchase the mobile dog adoption
van.
Background:On April 24, 2020 Augusta Animal Services (AAS) application
and proposal for a mobile adoption van grant was submitted to
the Foundation Board of the Stanton Foundation. On May 28,
2020, AAS was notified that the Foundation Board of Directors
approved the proposal, and upon meeting the outlined pre-
funding requirements within their Letter of Understanding,
would provide AAS with a grant of $160,000. This grant is a
non-matching grant and is intended to cover 100% of the
purchase cost.
Analysis:A mobile adoption van would allow for a more extensive
outreach program. AAS would be able to expand marketability
of its adoptable dogs while reaching areas within Richmond
County that are geographically located further distances from the
shelter's physical location. Our current animal control trucks are
not properly equipped to house animals for extended periods of
time during very hot or cold days and are not appropriate for
adoption events. Additionally, animal control trucks do not
always present a positive public perception from the general
public.
Financial Impact:Augusta Animal Services was approved to receive a grant in the
amount of $160,000 to purchase a mobile adoption vehicle.
There will be no additional costs for the City of Augusta for the
purchase of this vehicle.
Alternatives:1. Do not accept the grant and continue the status quo of not
sponsoring and/or not participating in offsite adoption events
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with increased exposure. 2. Include the purchase of a mobile
adoption vehicle in the Department's budget for approval by the
Commission.
Recommendation:It is recommended that the grant be accepted to allow for better
exposure of our adoptable dogs to areas of the County where the
citizens are less likely to visit our shelter. Accepting the grant
also allows enrichment of the services provided by AAS at a
much reduced cost to the City of Augusta by not having to
purchase the vehicle with it's own funds.
Funds are
Available in the
Following
Accounts:
100% Grant funded with no matching funds required.
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
6/16/2020 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
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