HomeMy WebLinkAbout2020-05-19 Meeting AgendaCommission Meeting Agenda
Commission Chamber
5/19/2020
2:00 PM
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
CONSENT AGENDA
(Items 1-2)
PETITIONS AND COMMUNICATIONS
1.Motion to approve the minutes of the regular held May 5 and Special
Called Meetings May 5 & 12, 2020. Attachments
SUBCOMMITTEE
Administrator's Recruitment Process Subcommittee
2. Review/approve revised job description for the position of City
Administrator. (Approved by the Administrator's Recruitment
Process Subcommittee May 12, 2020)
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
5/19/2020
AUGUSTA COMMISSION
REGULAR AGENDA
5/19/2020
(Items 3-34)
PUBLIC SERVICES
3.Motion to approve Augusta Transit’s utilization of Cityworks to manage
its vehicle and facility assets. Attachments
4.Motion to authorize the Mayor to Sign the Coronavirus Aid, Relief, and
Economic Security (CARES) ACT Grant Offer. Attachments
5.Discussion on RATP-Dev request for additional compensation for their
employees and reimbursement of expenses related to the COVID-19
Pandemic.
Attachments
6.Motion to approve a contract amendment with Reeves Young LLC for
Construction Services for Augusta’s Transit Operation and Maintenance
Facility project.
Attachments
7.Discuss and approve allowing small businesses to expand their foot print
into sidewalks/streets for next 60 days due to COVID restrictions.
(Requested by Mayor Pro Tem Sean Frantom)
Attachments
8.Discuss additional requirements/policies the Commission can implement
to hold vacant and abandon lot owners more accountable for upkeep of
their property. (Requested by Mayor Pro Tem Sean Frantom)
Attachments
ADMINISTRATIVE SERVICES
9.Department requests direction concerning the elevator repair or
decommission plan at 401 Walton Way. Attachments
10.
Approve Change Order #2 to the contract for Design Services for the 911
Center Addition and Renovations with 2KM Architects in the amount of
$26,368.00 to adjust the total fee to reflect 11% of the construction cost
in accordance with the contract.
Attachments
11.Motion to approve Housing and Community Development Department’s
(HCD's) request to provide additional HOME funds to Community
Development Collaborative, LLC for the completion of (6) six affordable
housing units on 11th Street and Perry Avenue.
Attachments
12.Motion to approve Housing and Community Development Department’s
(HCD's) request to provide additional HOME funds to Community
Development Collaborative, LLC to complete the rehabilitation of the
duplex located at 1233 Perry Avenue to be used for rental housing.
Attachments
13.Motion to approve Housing and Community Development Department’s
(HCD's) request to provide funding to assist one (1) low to moderate
income homebuyer with down-payment assistance to purchase a home.
Attachments
14.Amend the Augusta Commission approval of the Design Contract with
2KM to reflect the contract amount of $44,000.00 rather than the
$55,000.00 reflected in the original agenda item.
Attachments
15.Move to restart holding commission/committee meeting in the
commission chambers effective 1 June 2020 or earlier. (Requested by
Commissioner Sammie Sias)
Attachments
16.Move to restart the Commission Committee process effective 26 May
2020 or 1 June 2020. (Requested by Commissioner Sammie Sias)Attachments
PUBLIC SAFETY
17.Present the 2019 Information Technology Annual Report and an update
on the Information Technology Strategic Plan. Attachments
18.Accept an award in the amount of $102,542.00 from Edward Bryne
Memorial Justice Assistance Grant (JAG) Program for the Richmond
County Sheriff's Office. The monies will assist in the preparation and
prevention of the Coronavirus.
Attachments
19.Motion to approve the GEMA/HS Statewide Mutual Aid and Assistance
Agreement and authorize the Mayor to execute the agreement. Attachments
FINANCE
20.Discuss the upcoming COLA for city employees. (Requested by
Commissioner Ben Hasan)Attachments
ENGINEERING SERVICES
21.Approve entering into Memorandum of Understanding (MOU) with a
local Non-profit Organization (Greater Augusta Arts Council) to create
opportunities for Augusta citizen’s participation in activities that are
designed to reduce pollutants in local waterways and authorized Mayor to
sign MOU as requested by the Augusta Engineering Department.
Attachments
22.Approve final Phase funding for Streambank Stabilization Design,
Permitting and Construction Engineering Services Agreement to Pond &
Company in the amount of $154,712.61 for Sandpipe Lane Site and
$163,597.61 for Morningside Drive Site as requested by the AED. RFQ
19-152.
Attachments
23.Approve the resolution authorizing the Augusta Engineering Department
to apply for Financial Assistance from Georgia Department of
Transportation (GDOT) for 13th Street 9SR4) Enhancement and
Beautification in conjunction with 13 Street (SR4) Improvements Project.
Requested by AED
Attachments
24.
Approve Georgia Power (GP) Encroachment request to Place GP Facility
in Augusta, GA Parcel (Augusta Levee) as part of GP facility
improvements Project. Also authorized Augusta Mayor to process and
sign all associated documents with consultation of Augusta Legal
Counsel.
Attachments
25.Approve Supplemental Agreement Two for Constantine Engineering for
Watershed Assessment & Inventory Project in the amount of $439,500.00
for the phase 2 Storm System Inventory, Basin Analysis, and Data
Review & Reconciliation as requested by AED . RFQ 13-149.
Attachments
26.Approve entering into a Master Agreement with CSX Transportation,
Inc. stating that Augusta, GA will pay for the Preliminary Engineering
and Review for the TIA funded Downtown Roadway Improvements
Projects in accordance with the estimate $59,400.00. Also, approve the
Agreement to be executed by the Augusta, GA Legal Counsel and the
Mayor as requested by Augusta Engineering Department.
Attachments
27.Approve entering into an Agreement with CSX Transportation, Inc.
stating that Augusta, GA will pay for the Preliminary Engineering and
Review for the TIA funded 9th Street Improvements Project in
accordance with the estimate $12,100.00. Also, approve the Agreement
to be executed by the Augusta, GA Legal Counsel and the Mayor as
requested by Augusta Engineering Department.
Attachments
28.Update from Environmental Services Department regarding the process
for vacant lots grass cutting. (Requested by Commissioner Bill Fennoy)Attachments
APPOINTMENT(S)
29.Motion to approve the appointment of Ms. Patricia Daniels to the
Richmond County Board of Tax Assessors to fill the expired term of Ms.
Renee D'Antignac. (Requested by Commissioner Marion Williams)
Attachments
30.Consider a request from the Richmond County Medical Society via
Richmond County Board of Health recommending the appointment of Attachments
Dr. Thomas Kieman to RCBOH to fill the unexpired term of Dr.
Blackwood.
31.Motion to approve the reappointment of Ms. Renee D'Antignac to the
Richmond County Board of Tax Assessors. (Requested by Mayor Pro
Tem Sean Frantom)
Attachments
ADMINISTRATOR
32.Update on recruitment process for the Director of Augusta Recreation.
(Deferred from the Commission May 5, 2020 Commission Meeting)Attachments
33.Update from staff on SPLOST 8 in light of new March 2021 election
date. (Deferred from the May 5, 2020 Commission Meeting requested
by Commissioner Marion Williams)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
34.Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
5/19/2020 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular held May 5 and
Special Called Meetings May 5 & 12, 2020.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
Administrator's Recruitment Process Subcommittee
Department:
Department:
Caption: Review/approve revised job description for the position of City
Administrator. (Approved by the Administrator's
Recruitment Process Subcommittee May 12, 2020)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
CITY WORKS
Department:Augusta Transit
Department:Augusta Transit
Caption:Motion to approve Augusta Transit’s utilization of Cityworks to
manage its vehicle and facility assets.
Background:In September of 2018 the Transit Asset Management Plan (TAM)
prepared by GDOT was approved by Commission. Use of a The
Cityworks discussion came about to encapsulate the above
requirements to be in compliance with the Federal Transit
Administration (FTA).
Analysis:The implementation of Cityworks for the City of Augusta
Transit Department was originally discussed as a full-scale
implementation in line with what Woolpert performed for
Augusta’s Engineering, Central Services, and Recreation and
Parks departments. However during the course of discussions
considering several factors – such as the expertise that the City
has developed with Cityworks, and Transit’s changing needs.
All involved agreed that the scope of work could be reduced to a
streamlined approach that would stand up a basic Cityworks
implementation quickly, with a fee not to exceed $50,000. With
a signed Statement of Work referring to an existing Purchase
Order, we believed all the pieces were correctly in place and
Woolpert began work on this in 2019 by reviewing
documentation from the Transit Department and building out a
Cityworks configuration based on that information. In
December, Woolpert’s Senior Systems Analyst, Laura Burns,
conducted a half-day workshop onsite with Transit staff to
demonstrate Cityworks and held a configuration discussion. She
made configuration updates based on the workshop, and then
returned for another half-day workshop in February to
demonstrate those updates, and have a final configuration
discussion. At that point, it came to light that we needed to
verify the proper approval for the project, and all work was put
on hold. The remaining tasks planned for this project are for
Cover Memo
Woolpert to conduct end user training and then support the
Transit department when Cityworks goes lives for them. As soon
as the authorization to proceed is given, Woolpert can work with
Transit to determine a schedule and plan for proceeding with
that.
Financial Impact:Funds are available Grant GA-2018-016-00.
Alternatives:No alternatives recommended.
Recommendation:Approve the Cityworks implementation for Augusta Transit.
Funds are
Available in the
Following
Accounts:
54709-1224-5421160
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
COVID-19 Economic Security Grant Augusta Regional Airport
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to authorize the Mayor to Sign the Coronavirus Aid,
Relief, and Economic Security (CARES) ACT Grant Offer.
Background:Funds can be utilized for any legal Airport purpose. The
COVID-19 Pandemic has had a significantly adverse impact on
Airport and Airline revenues and operations. COVID-19
Pandemic has had a significantly adverse impact on Airport and
Airline revenues and operations.
Analysis:This action is requesting to authorize the Mayor, as the Airport
sponsor, to sign the CARES Act Grant offer agreement. The
Augusta Regional Airport (AGS) has been awarded
$19,376,235.00 as part of the March 27, 2020 CARES Act
Legislation. In this legislation, Congress approved 10 Billion
Dollars for US Commercial Service Airports. Each eligible
Airport received an apportionment based on specific US DOT
formulas.
Financial Impact:
Alternatives:
Recommendation:Recommended Approval (The Augusta Aviation Commission
has been advised and have no objections).
Funds are
Available in the
Following
Accounts:
Cover Memo
REVIEWED AND APPROVED BY:
Cover Memo
Airports Division Southern Region Georgia,Puerto Rico,South Carolina,Virgin Islands
FAA ATL ADO 1701 Columbia Avenue Suite 220 College Park, GA 30337
April 29, 2020
The Honorable Hardie Davis, Jr.
Mayor of Augusta
535 Telfair Street, Suite 200
Augusta, GA 30901
Dear Mayor Davis:
Please find the following electronic CARES Act Grant Offer, Grant No. 3-13-0011-045-2020 for Augusta
Regional Airport. This letter outlines expectations for success. Please read and follow the instructions
carefully.
To properly enter into this agreement, you must do the following:
a. The governing body must provide authority to execute the grant to the individual signing the
grant; i.e. the sponsor’s authorized representative.
b. The sponsor’s authorized representative must execute the grant, followed by the attorney’s
certification, no later than May 29, 2020 in order for the grant to be valid.
c. You may not make any modification to the text, terms or conditions of the grant offer.
d. The grant offer must be digitally signed by the sponsor’s legal signatory authority and then the
grant offer will be routed via email to the sponsor’s attorney. Once the attorney has digitally
attested to the grant, an email with the executed grant will be sent to all parties.
Subject to the requirements in 2 CFR §200.305, each payment request for reimbursement under this
grant must be made electronically via the Delphi eInvoicing System. Please see the attached Grant
Agreement for more information regarding the use of this System. The terms and conditions of this
agreement require you drawdown and expend these funds within four years.
An airport sponsor may use these funds for any purpose for which airport revenues may be lawfully
used. CARES grant recipients should follow the FAA’s Policy and Procedures Concerning the Use of
Airport Revenues (“Revenue Use Policy”), 64 Federal Register 7696 (64 FR 7696), as amended by 78
Federal Register 55330 (78 FR 55330). The Revenue Use Policy defines permitted uses of airport
revenue. In addition to the detailed guidance in the Revenue Use Policy, the CARES Act states the funds
may not be used for any purpose not related to the airport.
With each payment request you are required to upload directly to Delphi:
• An invoice summary, even if you only paid a single invoice and
• The documentation in support of each invoice covered in the payment request.
For the final payment request, in addition to the requirement listed above for all payment requests, you
are required to upload directly to Delphi:
• A final financial report summarizing all of the costs incurred and reimbursed, and
• An SF-425, and
• A narrative report.
The narrative report will summarize the expenses covered by the CARES Act funds and state that all
expenses were in accordance with the FAA’s Policy and Procedures Concerning the Use of Airport
Revenues and incurred after January 20, 2020.
As a condition of receiving Federal assistance under this award, you must comply with audit
requirements as established under 2 CFR part 200. Subpart F requires non-Federal entities that expend
$750,000 or more in Federal awards to conduct a single or program specific audit for that year. Note
that this includes Federal expenditures made under other Federal-assistance programs. Please take
appropriate and necessary action to assure your organization will comply with applicable audit
requirements and standards.
Once you have drawn down all funds and uploaded the required documents to Delphi, notify Anna
Lynch (anna.lynch@faa.gov) at the Atlanta ADO by email that the grant is administratively and
financially closed. Anna Lynch is readily available to assist you and your designated representative with
the requirements stated herein. We sincerely value your cooperation in these efforts.
Sincerely,
Larry F. Clark
Manager
U.S. Department
of Transportation
Federal Aviation
Administration
CARES ACT AIRPORT GRANT AGREEMENT
PART I – OFFER
Date of Offer {{DateTime_es_:signer1:calc(now()):format(date," mmmm d, yyyy")}}
Airport/Planning Area Augusta Regional Airport
AIP Grant Number 3-13-0011-045-2020
DUNS Number 09-407-9472
TO: City of Augusta
(herein called the “Sponsor”)(For Co-Sponsors, list all Co-Sponsor names. The word “Sponsor” in this Grant Agreement also applies to a Co-Sponsor.)
FROM: The United States of America (acting through the Federal Aviation Administration, herein called the
“FAA”)
WHEREAS, the Sponsor has submitted to the FAA a Coronavirus Aid, Relief, and Economic Security Act
(CARES Act or “the Act”) Airports Grants Application (herein called the “Grant”) dated April 24, 2020, for
a grant of Federal funds at or associated with the Augusta Regional Airport, which is included as part of
this Grant Agreement; and
WHEREAS, the Sponsor has accepted the terms of FAA’s Grant offer;
WHEREAS, in consideration of the promises, representations and assurances provided by the Sponsor,
the FAA has approved the Grant Application for the Augusta Regional Airport (herein called the “Grant”)
consisting of the following:
This Grant is provided in accordance with the CARES Act, as described below, to provide eligible
Sponsors with funding to help offset a decline in revenues arising from diminished airport operations
and activities as a result of the COVID-19 Public Health Emergency. CARES Act Airport Grants amounts to
specific airports are derived by legislative formula.
The purpose of this Grant is to maintain safe and efficient airport operations. Funds provided under this
Grant Agreement must only be used for purposes directly related to the airport. Such purposes can
include the reimbursement of an airport’s operational and maintenance expenses or debt service
payments. CARES Act Airport Grants may be used to reimburse airport operational and maintenance
expenses directly related to Augusta Regional Airport incurred no earlier than January 20, 2020. CARES
Act Airport Grants also may be used to reimburse a Sponsor’s payment of debt service where such
payments occur on or after April 14, 2020. Funds provided under the Grant will be governed by the
same principles that govern “airport revenue.” New airport development projects may not be funded
with this Grant, unless and until the Grant Agreement is amended or superseded by a subsequent
agreement that addresses and authorizes the use of funds for the airport development project.
NOW THEREFORE, in accordance with the applicable provisions of the CARES Act, Public Law Number
116-136, the representations contained in the Grant Application, and in consideration of, (a) the
Sponsor’s acceptance of this Offer; and, (b) the benefits to accrue to the United States and the public
from the accomplishment of the Grant and in compliance with the conditions as herein provided,
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY
OFFERS AND AGREES to pay 100% percent of the allowable costs incurred as a result of and in
accordance with this Grant Agreement.
Assistance Listings Number (Formerly CFDA Number): 20.106
This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:
CONDITIONS
1. Maximum Obligation. The maximum obligation of the United States payable under this Offer is
$19,376,235.
2. Period of Performance. The period of performance shall commence on the date the Sponsor formally
accepts this agreement. The end date of the period of performance is 4 years (1,460 calendar days) from
the date of acceptance.
The Sponsor may only charge allowable costs for obligations incurred prior to the end date of the period
of performance (2 CFR § 200.309). Unless the FAA authorizes a written extension, the Sponsor must
submit all Grant closeout documentation and liquidate (pay-off) all obligations incurred under this
award no later than 90 calendar days after the end date of the period of performance (2 CFR § 200.343).
The period of performance end date shall not affect, relieve or reduce Sponsor obligations and
assurances that extend beyond the closeout of this Grant Agreement.
3. Unallowable Costs. The Sponsor shall not seek reimbursement for any costs that the FAA has determined
to be unallowable under the CARES Act.
4. Indirect Costs - Sponsor. The Sponsor may charge indirect costs under this award by applying the
indirect cost rate identified in the Grant Application as accepted by the FAA, to allowable costs for
Sponsor direct salaries and wages only.
5. Final Federal Share of Costs. The United States’ share of allowable Grant costs is 100%.
6. Completing the Grant without Delay and in Conformance with Requirements. The Sponsor must carry
out and complete the Grant without undue delays and in accordance with this Grant Agreement, the
CARES Act, and the regulations, policies, standards and procedures of the Secretary of Transportation
(“Secretary”). Pursuant to 2 CFR § 200.308, the Sponsor agrees to report to the FAA any disengagement
from funding eligible expenses under the Grant that exceeds three months and request prior approval
from FAA. The report must include a reason for the stoppage. The Sponsor agrees to comply with the
attached assurances, which are part of this agreement and any addendum that may be attached hereto
at a later date by mutual consent.
7. Amendments or Withdrawals before Grant Acceptance. The FAA reserves the right to amend or
withdraw this offer at any time prior to its acceptance by the Sponsor.
8. Offer Expiration Date. This offer will expire and the United States will not be obligated to pay any part
of the costs unless this offer has been accepted by the Sponsor on or before May 29, 2020, or such
subsequent date as may be prescribed in writing by the FAA.
9. Improper Use of Federal Funds. The Sponsor must take all steps, including litigation if necessary, to
recover Federal funds spent fraudulently, wastefully, or in violation of Federal antitrust statutes, or
misused in any other manner, including uses that violate this Grant Agreement, the CARES Act or other
provision of applicable law. For the purposes of this Grant Agreement, the term “Federal funds” means
funds however used or dispersed by the Sponsor, that were originally paid pursuant to this or any other
Federal grant agreement(s). The Sponsor must return the recovered Federal share, including funds
recovered by settlement, order, or judgment, to the Secretary. The Sponsor must furnish to the
Secretary, upon request, all documents and records pertaining to the determination of the amount of
the Federal share or to any settlement, litigation, negotiation, or other efforts taken to recover such
funds. All settlements or other final positions of the Sponsor, in court or otherwise, involving the
recovery of such Federal share require advance approval by the Secretary.
10. United States Not Liable for Damage or Injury. The United States is not responsible or liable for damage
to property or injury to persons which may arise from, or relate to this Grant Agreement, including, but
not limited to, any action taken by a Sponsor related to or arising from, directly or indirectly, this Grant
Agreement.
11. System for Award Management (SAM) Registration And Universal Identifier Unless the Sponsor is
exempted from this requirement under 2 CFR § 25.110, the Sponsor must maintain the currency of its
information in the SAM until the Sponsor submits the final financial report required under this Grant, or
receives the final payment, whichever is later. This requires that the Sponsor review and update the
information at least annually after the initial registration and more frequently if required by changes in
information or another award term. Additional information about registration procedures may be found
at the SAM website (currently at http://www.sam.gov).
12. Electronic Grant Payment(s). Unless otherwise directed by the FAA, the Sponsor must make each
payment request under this agreement electronically via the Delphi eInvoicing System for Department
of Transportation (DOT) Financial Assistance Awardees.
13. Financial Reporting and Payment Requirements. The Sponsor will comply with all Federal financial
reporting requirements and payment requirements, including submittal of timely and accurate reports.
14. Buy American. Unless otherwise approved in advance by the FAA, the Sponsor will not acquire or permit
any contractor or subcontractor to acquire any steel or manufactured products produced outside the
United States to be used for any expense which funds are provided under this Grant. The Sponsor will
include a provision implementing applicable Buy American statutory and regulatory requirements in all
contracts related to this Grant Agreement.
15. Audits for Private Sponsors. When the period of performance has ended, the Sponsor must provide a
copy of an audit of this Grant prepared in accordance with accepted standard audit practices, such audit
to be submitted to the applicable Airports District Office.
16. Audits for Public Sponsors. The Sponsor must provide for a Single Audit or program-specific audit in
accordance with 2 CFR Part 200. The Sponsor must submit the audit reporting package to the Federal
Audit Clearinghouse on the Federal Audit Clearinghouse’s Internet Data Entry System at
http://harvester.census.gov/facweb/ . Upon request of the FAA, the Sponsor shall provide one copy of
the completed audit to the FAA.
17. Suspension or Debarment. When entering into a “covered transaction” as defined by 2 CFR § 180.200,
the Sponsor must:
A. Verify the non-federal entity is eligible to participate in this Federal program by:
1. Checking the excluded parties list system (EPLS) as maintained within the System for Award
Management (SAM) to determine if the non-federal entity is excluded or disqualified; or
2. Collecting a certification statement from the non-federal entity attesting the entity is not
excluded or disqualified from participating; or
3. Adding a clause or condition to covered transactions attesting the individual or firm is not
excluded or disqualified from participating.
B. Require prime contractors to comply with 2 CFR § 180.330 when entering into lower-tier
transactions (e.g. sub-contracts).
C. Immediately disclose to the FAA whenever the Sponsor (1) learns the Sponsor has entered into a
covered transaction with an ineligible entity, or (2) suspends or debars a contractor, person, or
entity.
18. Ban on Texting While Driving.
A. In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging While
Driving, October 1, 2009, and DOT Order 3902.10, Text Messaging While Driving, December 30,
2009, the Sponsor is encouraged to:
1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers
including policies to ban text messaging while driving when performing any work for, or on
behalf of, the Federal government, including work relating to this Grant or subgrant.
2. Conduct workplace safety initiatives in a manner commensurate with the size of the business,
such as:
a. Establishment of new rules and programs or re-evaluation of existing programs to
prohibit text messaging while driving; and
b. Education, awareness, and other outreach to employees about the safety risks
associated with texting while driving.
B. The Sponsor must insert the substance of this clause on banning texting while driving in all
subgrants, contracts and subcontracts.
19. Trafficking in Persons.
A. You as the recipient, your employees, subrecipients under this award, and subrecipients’ employees
may not —
1. Engage in severe forms of trafficking in persons during the period of time that the award is in
effect;
2. Procure a commercial sex act during the period of time that the award is in effect; or
3. Use forced labor in the performance of the award or subawards under the award.
B. The FAA as the Federal awarding agency may unilaterally terminate this award, without penalty, if
you or a subrecipient that is a private entity –
1. Is determined to have violated a prohibition in paragraph A of this award term; or
2. Has an employee who is determined by the agency official authorized to terminate the award to
have violated a prohibition in paragraph A.1 of this award term through conduct that is either—
a. Associated with performance under this award; or
b. Imputed to the subrecipient using the standards and due process for imputing the
conduct of an individual to an organization that are provided in 2 CFR Part 180, “OMB
Guidelines to Agencies on Government-wide Debarment and Suspension
(Nonprocurement),”as implemented by the FAA at 2 CFR Part 1200.
3. You must inform us immediately of any information you receive from any source alleging a violation
of a prohibition in paragraph A during this award term.
4. Our right to terminate unilaterally that is described in paragraph A of this section:
a. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as
amended (22 U.S.C. § 7104(g)), and
b. Is in addition to all other remedies for noncompliance that are available to the FAA
under this award.
20. Employee Protection from Reprisal.
A. Prohibition of Reprisals –
1. In accordance with 41 U.S.C. § 4712, an employee of a grantee or subgrantee may not be
discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person
or body described in sub-paragraph (A)(2), information that the employee reasonably believes is
evidence of:
a. Gross mismanagement of a Federal grant;
b. Gross waste of Federal funds;
c. An abuse of authority relating to implementation or use of Federal funds;
d. A substantial and specific danger to public health or safety; or
e. A violation of law, rule, or regulation related to a Federal grant.
2. Persons and bodies covered: The persons and bodies to which a disclosure by an employee is
covered are as follows:
a. A member of Congress or a representative of a committee of Congress;
b. An Inspector General;
c. The Government Accountability Office;
d. A Federal office or employee responsible for oversight of a grant program;
e. A court or grand jury;
f. A management office of the grantee or subgrantee; or
g. A Federal or State regulatory enforcement agency.
3. Submission of Complaint – A person who believes that they have been subjected to a reprisal
prohibited by paragraph A of this grant term may submit a complaint regarding the reprisal to
the Office of Inspector General (OIG) for the U.S. Department of Transportation.
4. Time Limitation for Submittal of a Complaint - A complaint may not be brought under this
subsection more than three years after the date on which the alleged reprisal took place.
5. Required Actions of the Inspector General – Actions, limitations, and exceptions of the Inspector
General’s office are established under 41 U.S.C. § 4712(b).
6. Assumption of Rights to Civil Remedy - Upon receipt of an explanation of a decision not to
conduct or continue an investigation by the Office of Inspector General, the person submitting a
complaint assumes the right to a civil remedy under 41 U.S.C. § 4712(c).
21. Co-Sponsor. Co-Sponsors understand and agree that they jointly and severally adopt and ratify the
representations and assurances contained herein and that the word "Sponsor" as used in the application
and other assurances is deemed to include all co-sponsors.
22. Employee Retention. Sponsors for Large, Medium, and Small Hub Airports agree to continue to employ,
through December 31, 2020, at least 90 percent of the number of individuals employed (after making
adjustments for retirements or voluntary employee separations) by the airport as of March 27, 2020,
unless this provision is specifically waived by the Secretary at the airport Sponsor’s written request. The
Sponsor shall provide to the FAA the number of employees employed as of March 27, 2020, within 10
business days of this Grant being awarded. Provided further, the Sponsor will report to the FAA the
number of employees as of June 30, September 30, and December 31 of 2020, within 10 business days
of the end of each reporting period.
23. Limitations. Nothing provided herein shall be construed to limit, cancel, annul, or modify the terms of
any Federal grant agreement(s), including all terms and assurances related thereto, that have been
entered into by the Sponsor and the FAA prior to the date of this Grant Agreement.
SPECIAL CONDITIONS
1. ARFF and SRE Equipment and Vehicles. The Sponsor agrees that it will:
A. House and maintain the equipment in a state of operational readiness on and for the airport;
B. Provide the necessary staffing and training to maintain and operate the vehicle and equipment;
C. Restrict the vehicle to on-airport use only;
D. Restrict the vehicle to the use for which it was intended; and
E. Amend the Airport Emergency Plan and/or Snow and Ice Control Plan to reflect the acquisition of a
vehicle and equipment.
2. Equipment or Vehicle Replacement. The Sponsor agrees that it will treat the proceeds from the trade-in
or sale of equipment being replaced with these funds as airport revenue.
3. Off-Airport Storage of ARFF Vehicle. The Sponsor agrees that it will:
A. House and maintain the vehicle in a state of operational readiness for the airport;
B. Provide the necessary staffing and training to maintain and operate the vehicle;
C. Restrict the vehicle to airport use only;
D. Amend the Airport Emergency Plan to reflect the acquisition of the vehicle;
E. Within 60 days, execute an agreement with local government including the above provisions and a
provision that violation of said agreement could require repayment of Grant funding; and
F. Submit a copy of the executed agreement to the FAA.
4. Equipment Acquisition. The Sponsor agrees that it will maintain Sponsor-owned and -operated
equipment and use for purposes directly related to the airport.
5. Utilities Proration. For purposes of computing the United States’ share of the allowable airport
operations and maintenance costs, the allowable cost of utilities incurred by the Sponsor to operate and
maintain airport(s) included in the Grant must not exceed the percent attributable to the capital or
operating costs of the airport.
6. Utility Relocation in Grant. The Sponsor understands and agrees that:
A. The United States will not participate in the cost of any utility relocation unless and until the
Sponsor has submitted evidence satisfactory to the FAA that the Sponsor is legally responsible for
payment of such costs;
B. FAA participation is limited to those utilities located on-airport or off-airport only where the Sponsor
has an easement for the utility; and
C. The utilities must serve a purpose directly related to the Airport.
The Sponsor’s acceptance of this Offer and ratification and adoption of the Grant Application
incorporated herein shall be evidenced by execution of this instrument by the Sponsor, as hereinafter
provided, and this Offer and Acceptance shall comprise a Grant Agreement, as provided by the CARES
Act, constituting the contractual obligations and rights of the United States and the Sponsor with
respect to the accomplishment of the Grant and compliance with the assurances and conditions as
provided herein. Such Grant Agreement shall become effective upon the Sponsor’s acceptance of this
Offer.
Please read the following information: By signing this document, you are agreeing that you have
reviewed the following consumer disclosure information and consent to transact business using
electronic communications, to receive notices and disclosures electronically, and to utilize electronic
signatures in lieu of using paper documents. You are not required to receive notices and disclosures or
sign documents electronically. If you prefer not to do so, you may request to receive paper copies and
withdraw your consent at any time.
UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION
{{Sig_es_:signer1: signature}}
(Signature)
{{N_es_:signer1: fullname}}
(Typed Name)
{{*Ttl_es_:signer1: title}}
(Title of FAA Official)
PART II - ACCEPTANCE
The Sponsor does hereby ratify and adopt all assurances, statements, representations, warranties,
covenants, and agreements contained in the Grant Application and incorporated materials referred to in
the foregoing Offer under Part II of this Agreement, and does hereby accept this Offer and by such
acceptance agrees to comply with all of the terms and conditions in this Offer and in the Grant
Application.
Please read the following information: By signing this document, you are agreeing that you have
reviewed the following consumer disclosure information and consent to transact business using
electronic communications, to receive notices and disclosures electronically, and to utilize electronic
signatures in lieu of using paper documents. You are not required to receive notices and disclosures or
sign documents electronically. If you prefer not to do so, you may request to receive paper copies and
withdraw your consent at any time.
I declare under penalty of perjury that the foregoing is true and correct.
Dated {{DateTime_es_:signer2:calc(now()):format(date," mmmm d, yyyy")}}
_________________________________________________________
City of Augusta
(Name of Sponsor)
{{Sig_es_:signer2: signature}}
(Signature of Sponsor’s Authorized Official)
By: {{N_es_:signer2: fullname}}
(Typed Name of Sponsor’s Authorized Official)
Title: {{*Ttl_es_:signer2: title}}
(Title of Sponsor’s Authorized Official
CERTIFICATE OF SPONSOR’S ATTORNEY
I, {{N_es_:signer3: fullname}}, acting as Attorney for the Sponsor do hereby certify:
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the
laws of the State of Georgia . Further, I have examined the foregoing
Grant Agreement and the actions taken by said Sponsor and Sponsor’s official representative has been
duly authorized and that the execution thereof is in all respects due and proper and in accordance with
the laws of the said State and the CARES Act. The Sponsor understands funding made available under
this Grant Agreement may only be used to reimburse for airport operational and maintenance expenses,
and debt service payments. The Sponsor further understands it may submit a separate request to use
funds for new airport/project development purposes, subject to additional terms, conditions, and
assurances. Further, it is my opinion that the said Grant Agreement constitutes a legal and binding
obligation of the Sponsor in accordance with the terms thereof.
Please read the following information: By signing this document, you are agreeing that you have
reviewed the following consumer disclosure information and consent to transact business using
electronic communications, to receive notices and disclosures electronically, and to utilize electronic
signatures in lieu of using paper documents. You are not required to receive notices and disclosures or
sign documents electronically. If you prefer not to do so, you may request to receive paper copies and
withdraw your consent at any time.
Dated {{DateTime_es_:signer3:calc(now()):format(date," mmmm d, yyyy")}}
____________________________________________________________
By: {{Sig_es_:signer3: signature}}
(Signature of Sponsor’s Attorney)
CARES ACT ASSURANCES
AIRPORT SPONSORS
A. General.
1. These assurances are required to be submitted as part of the application by sponsors requesting
funds under the provisions of the Coronavirus Aid, Relief, and Economic Security Act of 2020
(CARES Act or “the Act”), Public Law Number, Public Law 116-136. As used herein, the term
"public agency sponsor" means a public agency with control of a public-use airport; the term
"private sponsor" means a private owner of a public-use airport; and the term "sponsor"
includes both public agency sponsors and private sponsors.
2. Upon acceptance of this Grant offer by the sponsor, these assurances are incorporated into and
become part of this Grant Agreement.
B. Sponsor Certification.
The sponsor hereby assures and certifies, with respect to this Grant that:
It will comply with all applicable Federal laws, regulations, executive orders, policies, guidelines,
and requirements as they relate to the application, acceptance, and use of Federal funds for this
Grant including but not limited to the following:
FEDERAL LEGISLATION
a. Federal Fair Labor Standards Act - 29 U.S.C. 201, et seq.
b. Hatch Act – 5 U.S.C. 1501, et seq.
c. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 Title 42
U.S.C. 4601, et seq.
d. National Historic Preservation Act of 1966 - Section 106 - 16 U.S.C. 470(f).
e. Archeological and Historic Preservation Act of 1974 - 16 U.S.C. 469 through 469c.
f. Native Americans Grave Repatriation Act - 25 U.S.C. Section 3001, et seq.
g. Clean Air Act, P.L. 90-148, as amended.
h. Coastal Zone Management Act, P.L. 93-205, as amended.
i. Flood Disaster Protection Act of 1973 - Section 102(a) - 42 U.S.C. 4012a.
j. Title 49, U.S.C., Section 303, (formerly known as Section 4(f)).
k. Rehabilitation Act of 1973 - 29 U.S.C. 794.
l. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) (prohibits
discrimination on the basis of race, color, national origin).
m. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et seq.), prohibits
discrimination on the basis of disability).
n. Age Discrimination Act of 1975 - 42 U.S.C. 6101, et seq.
o. American Indian Religious Freedom Act, P.L. 95-341, as amended.
p. Architectural Barriers Act of 1968 -42 U.S.C. 4151, et seq.
q. Power plant and Industrial Fuel Use Act of 1978 - Section 403- 2 U.S.C. 8373.
r. Contract Work Hours and Safety Standards Act - 40 U.S.C. 327, et seq.
s. Copeland Anti-kickback Act - 18 U.S.C. 874.1.
t. National Environmental Policy Act of 1969 - 42 U.S.C. 4321, et seq.
u. Wild and Scenic Rivers Act, P.L. 90-542, as amended.
v. Single Audit Act of 1984 - 31 U.S.C. 7501, et seq.
w. Drug-Free Workplace Act of 1988 - 41 U.S.C. 702 through 706.
x. The Federal Funding Accountability and Transparency Act of 2006, as amended (Pub. L.
109-282, as amended by section 6202 of Pub. L. 110-252).
EXECUTIVE ORDERS
a. Executive Order 11246 - Equal Employment Opportunity
b. Executive Order 11990 - Protection of Wetlands
c. Executive Order 11998 – Flood Plain Management
d. Executive Order 12372 - Intergovernmental Review of Federal Programs
e. Executive Order 12699 - Seismic Safety of Federal and Federally Assisted New Building
Construction
f. Executive Order 12898 - Environmental Justice
g. Executive Order 13788 - Buy American and Hire American
h. Executive Order 13858 - Strengthening Buy-American Preferences for Infrastructure
Projects
FEDERAL REGULATIONS
a. 2 CFR Part 180 - OMB Guidelines to Agencies on Governmentwide Debarment and
Suspension (Nonprocurement).
b. 2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards.
c. 2 CFR Part 1200 - Nonprocurement Suspension and Debarment.
d. 28 CFR Part 35 - Discrimination on the Basis of Disability in State and Local Government
Services.
e. 28 CFR § 50.3 - U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil
Rights Act of 1964.
f. 29 CFR Part 1 - Procedures for predetermination of wage rates.
g. 29 CFR Part 3 - Contractors and subcontractors on public building or public work financed in
whole or part by loans or grants from the United States.
h. 29 CFR Part 5 - Labor standards provisions applicable to contracts covering Federally
financed and assisted construction (also labor standards provisions applicable to non-
construction contracts subject to the Contract Work Hours and Safety Standards Act).
i. 41 CFR Part 60 - Office of Federal Contract Compliance Programs, Equal Employment
Opportunity, Department of Labor (Federal and Federally assisted contracting
requirements).
j. 49 CFR Part 20 - New restrictions on lobbying.
k. 49 CFR Part 21 - Nondiscrimination in Federally-assisted programs of the Department of
Transportation - effectuation of Title VI of the Civil Rights Act of 1964.
l. 49 CFR Part 26 - Participation by Disadvantaged Business Enterprises in Department of
Transportation Program .49 CFR Part 27 – Nondiscrimination on the Basis of Handicap in
Programs and Activities Receiving or Benefiting from Federal Financial Assistance.
m. 49 CFR Part 28 - Enforcement of Nondiscrimination on the Basis of Handicap in Programs or
Activities conducted by the Department of Transportation.
n. 49 CFR Part 30 - Denial of public works contracts to suppliers of goods and services of
countries that deny procurement market access to U.S. contractors.
o. 49 CFR Part 32 - Government-wide Requirements for Drug-Free Workplace (Financial
Assistance).
p. 49 CFR Part 37 - Transportation Services for Individuals with Disabilities (ADA).
q. 49 CFR Part 41 - Seismic safety of Federal and Federally assisted or regulated new building
construction.
SPECIFIC ASSURANCES
Specific assurances required to be included in grant agreements by any of the above laws, regulations,
or circulars are incorporated by reference in this Grant Agreement.
1. Purpose Directly Related to the Airport
It certifies that the reimbursement sought is for a purpose directly related to the airport.
2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor:
It has legal authority to apply for this Grant, and to finance and carry out the proposed grant;
that an official decision has been made by the applicant’s governing body authorizing the filing
of the application, including all understandings and assurances contained therein, and directing
and authorizing the person identified as the official representative of the applicant to act in
connection with the application and to provide such additional information as may be required.
b. Private Sponsor:
It has legal authority to apply for this Grant and to finance and carry out the proposed Grant
and comply with all terms, conditions, and assurances of this Grant Agreement. It shall
designate an official representative and shall in writing direct and authorize that person to
file this application, including all understandings and assurances contained therein; to act in
connection with this application; and to provide such additional information as may be
required.
3. Good Title.
It, a public agency or the Federal government, holds good title, satisfactory to the Secretary,
to the landing area of the airport or site thereof, or will give assurance satisfactory to the
Secretary that good title will be acquired.
4. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of the rights
and powers necessary to perform any or all of the terms, conditions, and assurances in this
Grant Agreement without the written approval of the Secretary, and will act promptly to
acquire, extinguish, or modify any outstanding rights or claims of right of others which
would interfere with such performance by the sponsor. This shall be done in a manner
acceptable to the Secretary.
b. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to ensure
that the airport will continue to function as a public-use airport in accordance with this
Grant Agreement.
c. If an arrangement is made for management and operation of the airport by any agency or
person other than the sponsor or an employee of the sponsor, the sponsor will reserve
sufficient rights and authority to insure that the airport will be operated and maintained in
accordance Title 49, United States Code, the regulations, and the terms and conditions of
this Grant Agreement.
5. Accounting System, Audit, and Record Keeping Requirements.
a. It shall keep all Grant accounts and records which fully disclose the amount and disposition
by the recipient of the proceeds of this Grant, the total cost of the Grant in connection with
which this Grant is given or used, and the amount or nature of that portion of the cost of the
Grant supplied by other sources, and such other financial records pertinent to the Grant.
The accounts and records shall be kept in accordance with an accounting system that will
facilitate an effective audit in accordance with the Single Audit Act of 1984.
b. It shall make available to the Secretary and the Comptroller General of the United States, or
any of their duly authorized representatives, for the purpose of audit and examination, any
books, documents, papers, and records of the recipient that are pertinent to this Grant. The
Secretary may require that an appropriate audit be conducted by a recipient. In any case in
which an independent audit is made of the accounts of a sponsor relating to the disposition
of the proceeds of a Grant or relating to the Grant in connection with which this Grant was
given or used, it shall file a certified copy of such audit with the Comptroller General of the
United States not later than six (6) months following the close of the fiscal year for which
the audit was made.
6. Exclusive Rights.
The sponsor shall not grant an exclusive right to use an air navigation facility on which this Grant
has been expended. However, providing services at an airport by only one fixed-based operator
is not an exclusive right if—
a. it is unreasonably costly, burdensome, or impractical for more than one fixed-based
operator to provide the services; and
b. allowing more than one fixed-based operator to provide the services requires a
reduction in space leased under an agreement existing on September 3, 1982, between
the operator and the airport.
7. Airport Revenues.
This Grant shall be available for any purpose for which airport revenues may lawfully be used.
CARES Act Grant funds provided under this Grant Agreement will only be expended for the
capital or operating costs of the airport; the local airport system; or other local facilities which
are owned or operated by the owner or operator of the airport(s) subject to this agreement and
all applicable addendums.
8. Reports and Inspections.
It will:
a. submit to the Secretary such annual or special financial and operations reports as the
Secretary may reasonably request and make such reports available to the public; make
available to the public at reasonable times and places a report of the airport budget in a
format prescribed by the Secretary;
b. in a format and time prescribed by the Secretary, provide to the Secretary and make
available to the public following each of its fiscal years, an annual report listing in detail:
1. all amounts paid by the airport to any other unit of government and the
purposes for which each such payment was made; and
2. all services and property provided by the airport to other units of government
and the amount of compensation received for provision of each such service
and property.
9. Civil Rights.
It will promptly take any measures necessary to ensure that no person in the United States shall,
on the grounds of race, creed, color, national origin, sex, age, or disability be excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination in any
activity conducted with, or benefiting from, funds received from this Grant.
a. Using the definitions of activity, facility, and program as found and defined in §§ 21.23
(b) and 21.23 (e) of 49 CFR Part 21, the sponsor will facilitate all programs, operate all
facilities, or conduct all programs in compliance with all non-discrimination
requirements imposed by or pursuant to these assurances.
b. Applicability
1. Programs and Activities. If the sponsor has received a grant (or other Federal
assistance) for any of the sponsor’s program or activities, these requirements
extend to all of the sponsor’s programs and activities.
2. Facilities. Where it receives a grant or other Federal financial assistance to
construct, expand, renovate, remodel, alter, or acquire a facility, or part of a
facility, the assurance extends to the entire facility and facilities operated in
connection therewith.
3. Real Property. Where the sponsor receives a grant or other Federal financial
assistance in the form of, or for the acquisition of, real property or an interest in
real property, the assurance will extend to rights to space on, over, or under
such property.
c. Duration.
The sponsor agrees that it is obligated to this assurance for the period during which
Federal financial assistance is extended to the program, except where the Federal
financial assistance is to provide, or is in the form of, personal property, or real
property, or interest therein, or structures or improvements thereon, in which case the
assurance obligates the sponsor, or any transferee for the longer of the following
periods:
1. So long as the airport is used as an airport, or for another purpose involving the
provision of similar services or benefits; or
2. So long as the sponsor retains ownership or possession of the property.
Required Solicitation Language. It will include the following notification in all solicitations for
bids, Requests for Proposals for work, or material under this Grant and in all proposals for
agreements, including airport concessions, regardless of funding source:
“The (Name of Sponsor), in accordance with the provisions of Title VI of the Civil Rights Act
of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all
bidders that it will affirmatively ensure that for any contract entered into pursuant to this
advertisement, disadvantaged business enterprises and airport concession disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in response to
this invitation and will not be discriminated against on the grounds of race, color, or national
origin in consideration for an award.”
d. Required Contract Provisions.
1. It will insert the non-discrimination contract clauses requiring compliance with
the acts and regulations relative to non-discrimination in Federally-assisted
programs of the DOT, and incorporating the acts and regulations into the
contracts by reference in every contract or agreement subject to the non-
discrimination in Federally-assisted programs of the DOT acts and regulations.
2. It will include a list of the pertinent non-discrimination authorities in every
contract that is subject to the non-discrimination acts and regulations.
3. It will insert non-discrimination contract clauses as a covenant running with the
land, in any deed from the United States effecting or recording a transfer of real
property, structures, use, or improvements thereon or interest therein to a
sponsor.
4. It will insert non-discrimination contract clauses prohibiting discrimination on
the basis of race, color, national origin, creed, sex, age, or handicap as a
covenant running with the land, in any future deeds, leases, license, permits, or
similar instruments entered into by the sponsor with other parties:
a. For the subsequent transfer of real property acquired or improved under the
applicable activity, grant, or program; and
b. For the construction or use of, or access to, space on, over, or under real
property acquired or improved under the applicable activity, grant, or
program.
e. It will provide for such methods of administration for the program as are found by the
Secretary to give reasonable guarantee that it, other recipients, sub-recipients, sub-
grantees, contractors, subcontractors, consultants, transferees, successors in interest,
and other participants of Federal financial assistance under such program will comply
with all requirements imposed or pursuant to the acts, the regulations, and this
assurance.
f. It agrees that the United States has a right to seek judicial enforcement with regard to
any matter arising under the acts, the regulations, and this assurance.
10. Foreign Market Restrictions.
It will not allow funds provided under this Grant to be used to fund any activity that uses any
product or service of a foreign country during the period in which such foreign country is listed
by the United States Trade Representative as denying fair and equitable market opportunities
for products and suppliers of the United States in procurement and construction.
11. Acquisition Thresholds.
The FAA deems equipment to mean tangible personal property having a useful life greater than
one year and a per-unit acquisition cost equal to or greater than $5,000. Procurements by
micro-purchase means the acquisition of goods or services for which the aggregate dollar
amount does not exceed $10,000. Procurement by small purchase procedures means those
relatively simple and informal procurement methods for securing goods or services that do not
exceed the $250,000 threshold for simplified acquisitions.
Commission Meeting Agenda
5/19/2020 2:00 PM
RATP-DEV Request for Additional Compensation
Department:Augusta Transit
Department:Augusta Transit
Caption:Discussion on RATP-Dev request for additional compensation
for their employees and reimbursement of expenses related to
the COVID-19 Pandemic.
Background:RATP Dev is requesting an amendment to their contract for
reimbursement of certain expenses related to COVID-19
Pandemic. Under the provision of the Families First Corona
Recovery Act (“FFCRA”) and the Coronavirus Aid, Relief, and
Economic Security Act (“CARES”) RATP-Dev is requesting
that Augusta authorize additional pay of $5.00 per hour as
hazard pay for their employees. Similar to what the City
implemented on April 6, 2020 for City employees. 1. 1.
RATP Dev shall administer the additional pay to employees who
report to work in the amount of $5.00 per hour. RATP Dev will
identify those costs inclusive of required payroll withholdings
(“Labor Costs”). 2. RATP Dev shall track all Labor Costs
and COVID Expenses caused by the pandemic and submit such
to the City of Augusta. 3. The City of Augusta shall be
responsible for paying these wages, benefits and associated
payroll costs through the period of this Amendment.
Analysis:RATP Dev’s proposed amendment is requesting reimbursement
from the Families First and the “CARES” Act. The “FFCRA”
provides employers with guidance for paid sick leave or
expanded family and medical leave for specified reasons related
to COVID-19 and Augusta is not responsible for RATP Dev
employees. The Coronavirus Aid, Relief, and Economic Security
Act (“CARES”) provision provides private business with
guidance related to pay and other compensation issues. RATP
Dev should seek guidance as to how the CARES ACT applies to
their organization. The Cares Act also provides funding for
Transit under the FTA 5307 Grant program. It provides Transit
with funding related to Capital and Operating expenses at 100%.
The additional expenses related to the purchase of PPEs and
Cover Memo
cleaning supplies etc. should be considered outside the contract
with RATP-Dev. These expenses are reimbursable. RATP-DEV
request for reimbursement of PPEs and cleaning supplies should
be considered expenses incurred because of COVID-19.
Financial Impact:The financial impact related RATP-Dev’s request could be
significant. While no figures have been given to us by RATP-
DEV, the cost of $5.00 per hour base the number of employees
is estimated to be 568 hours per employee from January 20,
2020 to May 1, 2020. If Augusta approves RATP-DEV for
funding to pay $5.00 retroactive the estimated cost would be
approximately $229,300. That cost is based on an estimation of
568 hour of work time since January multiplied by 78 employees
at $5.00 per hr. Additionally, RATP Dev is requesting
reimbursement of $5,367.47 for the purchase of COVID-19
related supplies which includes, mask gloves and cleaning
supplies that would be an impact of approximately $234,000
from January 20, 2020.
Alternatives:Pay the amounts as requested or deny both.
Recommendation:1. The Transit department does not recommend approval of
hazardous pay for RATP Dev as requested. The responsibility
for employee compensation in this case rest solely with RATP
Dev. Furthermore Families legislation provides employers with
guidance on sick leave and FMLA and that is the responsibility
of RATP Dev not Augusta. 2. With regard to the CARES Act
the legislation provides specific guidance to private employers
with regard to payroll and other compensation matters. The
funding received by the City of Augusta (FTA 5307) provides
for expenses incurred by the City of Augusta and does not
contain a pass through provision for third party operators.
However, recognizing that additional expenses related to PPE
and cleaning supplies, etc. should be recognized as an additional
expense occurred outside the normal contract between Augusta
and RATP Dev. Therefore, it is recommended that the City of
Augusta reimburse RATP Dev for the $5,367.47 as requested.
Funds are
Available in the
Following
Accounts:
Funding is not available in the 2020 budget; additional funds
would need to be allocated. Possible sources of funds: General
Fund Contingency TIA Discretionary
REVIEWED AND APPROVED BY:
Cover Memo
AMENDMENT TO MANAGEMENT AND OPERATION AGREEMENT
THIS THIRD AMENDMENT to the Augusta Public Transit Management and
Operation Services Agreement dated July 25, 2013 with an effective date of August 1, 2013
(the “Agreement”), by and between Augusta, Georgia and RATP Dev USA, Inc. (f/k/a
McDonald Transit Associates, Inc.), (hereinafter collectively referred to as the “Parties”) is
made and entered into this __th day of April, 2020 to be effective as of 12:01 a.m. on
January 20, 2020 or the effective date of the Families First Corona Recovery Act (“FFCRA”)
and Coronavirus Aid, Relief, and Economic Security Act (“CARES”) (collectively the
“Legislation”), whichever is earlier.
WHEREAS, the Parties agree to the following terms and conditions and expressly
agree that if any of the following terms and conditions conflict with any of the terms and
conditions of the Agreement, then, notwithstanding any term in the Agreement, the following
terms and conditions govern and control the rights and obligations of the parties.
WHEREAS, the Coronavirus (“COVID 19” or “Pandemic”) outbreak has been
declared a pandemic by the Center for Disease Control (“CDC”); and,
WHEREAS, the Legislation has been enacted to provide support to the transit
industry for FTA recipients such as Agency to support those affected by the virus; and,
WHEREAS, the City of Augusta has proposed paying an additional $5.00 per hour
for employees who are obliged to report to work during the declared pandemic.
WHEREAS, the pandemic has caused specific additional operating expenses for
RATP Dev, including but not limited to personal protective equipment, cleaning and
sanitizing supplies, etc. (hereinafter “COVID Expenses”); and,
WHEREAS, Agency intends to provide the reimbursement provided under the
legislation.
NOW, THEREFORE, in consideration of the Parties agreeing to amend their
obligations in the existing Agreement, and other valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, both Parties agree to amend the Agreement as
follows:
1. RATP Dev shall administer the additional pay to employees who report to
work in the amount of $5.00 per hour. RATP Dev will identify those costs inclusive of
required payroll withholdings (“Labor Costs”).
2. RATP Dev shall track all Labor Costs and COVID Expenses caused by the
pandemic and submit such to the City of Augusta.
3. The City of Augusta shall be responsible for paying these wages, benefits and
associated payroll costs through the period of this Amendment.
4. All other terms of the Agreement remain in effect.
5. This Amendment shall be effective from January 20, 2020 until June 30, 2020
or such later date to which the Legislation may be extended. This Amendment is not effective
until fully executed by all parties.
AUGUSTA, GEORGIA
Hardie Davis, Jr., Mayor
Attest:
RATP Dev USA, Inc.
Steve Sherrer
Regional Vice President
Commission Meeting Agenda
5/19/2020 2:00 PM
REEVES YOUNG LLC FINAL AMENDMENT
Department:Augusta Transit
Department:Augusta Transit
Caption:Motion to approve a contract amendment with Reeves Young
LLC for Construction Services for Augusta’s Transit Operation
and Maintenance Facility project.
Background:The Transit Department is requesting approval to increase the
contract value for the Construction Services with Reeves Young,
LLC from $14,748,952.25 to $15,721,845.16. This is a net
increase of $972,892.91.
Analysis:The required change order amendment is due to impacts to the
Contractor’s critical path not included in the base bid totaling
$350,337.33. These changes were necessary to complete the
project. The majority of the change order is the Owner-procured
equipment that was transferred to Reeves Young’s scope totaling
$622,555.58. The accompanying documentation lists each line
item that is included in this amendment.
Financial Impact:This contract will be funded with local and federal grant funds
from the Transit Department’s 2020 Capital Budget.
Alternatives:If not approved, it could result in increased costs.
Recommendation:Approve the contact change order amendments with Reeves
Young LLC.
Funds are
Available in the
Following
Accounts:
Fund 547: Grants: GA-90-X307, GA-90-X330, GA-2017-036,
GA-2018-016 and GA-2018-026.
Cover Memo
REVIEWED AND APPROVED BY:
Cover Memo
PCO # Current Pending Cost Status Description Notes
13 13,713.42$ CO 4 CIP retaining wall
20 7,550.91$ CO 4 ASI 6 Joist Seat
27 23,692.36$ CO 4 Girts for IMPs
28 56,897.24$ CO 4 bus wash MEP
29 22,856.00$ CO 4 ASI 10 cold form
30 8,516.12$ CO 4 UG pipe
31 7,593.89$ CO 4 curtainwall attachment
33 14,087.50$ CO 4 roof insulation
35 14,000.00$ CO 4 ASI 12 backerboard
36 22,042.07$ CO 4 Modifying Door Frames Modifying Door Frames to comply with openings
38 (11,268.50)$ CO 4 sunshade
40 6,341.79$ CO 4 enclosing holes
41 (5,895.26)$ CO 4 fall protection424,528.08$ CO 4 CMU at G-H
43 (6,560.00)$ CO 4 Vapor barrier
45 16,442.53$ CO 4 Drainage
46 31,601.22$ CO 4 ASI 15 grading
49 2,039.59$ CO 4 farebox mod bracing/mods; not IMP/elec work to move box
50 1,759.67$ CO 4 curtainwall roof cap
51 3,058.65$ CO 4 blocking
52 195,671.52$ CO 4 owner equipment Removed from Bid Pkg - Unable to get quotes needed for all equipment; This is not an additional cost. Eupipment was moved from contract to Reeves Young
to be procured.
53 142,321.50$ CO 4 owner equipment
Removed from Bid Pkg - Unable to get quotes needed for all equipment; This is not an additional cost. Eupipment was moved from contract to Reeves Young to be procured.
54 180,288.68$ CO 4 owner equipment
Removed from Bid Pkg - Unable to get quotes needed for all equipment; This is not an additional cost. Eupipment was moved from contract to Reeves Young to be procured.
55 104,273.88$ CO 4 owner equipment
Removed from Bid Pkg - Unable to get quotes needed for all equipment; This is not an additional cost. Eupipment was moved from contract to Reeves Young to be procured.57 3,169.79$ CO 4 exposed girts
60 2,840.40$ CO 4 power veeder panel
62 5,324.29$ CO 4 AT&T conduit
63 11,663.83$ CO 4 diverter
64 6,463.75$ CO 4 door frame
65 3,148.97$ CO 4 RFI 308 LV box
67 (971.05)$ CO 4 conf room floor box
69 27,728.07$ CO 4 concrete paving71(15,089.59)$ CO 4 battery bench, drums Duplicated Owner Equipment
73 7,235.39$ CO 4 Irrigation power
76 4,004.58$ CO 4 mitre saw power783,690.24$ CO 4 ovhd crane power
80 2,638.09$ CO 4 Receptacles Maint Bay
81 6,452.13$ CO 4 Compressor wiring834,219.33$ CO 4 knox box/gate siren
84 17,793.26$ CO 4 network adds
85 5,244.17$ CO 4 painting curbs
86 6,812.20$ CO 4 damper caulking
87 1,548.85$ CO 4 Door issue responses
88 2,925.82$ CO 4 Clean Up Task
89 10,497.53$ CO 4 Dry System Monitoring
972,892.91$ Total CO owed to Reeves Young
Commission Approved 10/17/17 $14,375,000.00 Original RY Contract
Commission Approved 1/15/19 $19,526.08 CO 1Commission Approved 1/15/19 $68,493.90 CO 2
Commission Approved 2/19/19 $285,932.27 CO 3
972,892.91$ CO 4$15,721,845.16
1/14/2020
Date Project Manager, Skanska
Augusta Transit Outstanding Change Order Log 4/28/2020
PCO # Current Pending Cost Status Title Next Steps Description
13 13,713.42$ CO 4 CIP retaining wall
Reeves Young submitted RFI #084 on March 15th, which requested additional details regarding
the Cast-In-Place wall dividing Building A – Areas A & B, not within the building slab. This RFI was
issued due concerns with water infiltrations into Building A’s foundations. Wendel supplied a
revised RFI/ASI response to the CIP wall detail and direction including waterproofing, drainage
pipe, stone, etc. on 5/10/2018. A Construction directive was issued to Reeves Young which we
followed, and submitted in accordance with the contract. We completed scope almost two years
ago and have yet to be paid. Without this modification the building would have likely had water
infiltration issues.
20 7,550.91$ CO 4 ASI 6 Joist Seat
In the original design, the Joist Seats and Structural Steel did not match up properly so Reeves
Young was issued an ASI to modify the design of the facility. This caused delays, re-detailing and
additional materials to modify the structure so that it was properly installed. Reeves Young was
issued a change directive to proceed with this work. The original impact was a significant amount
of money and Reeves Young worked with the Architect to minimize this impact
27 23,692.36$ CO 4 Girts for IMPs
The girts are designed to support the Insulated Metal Panels (IMPs). A girt needs to be installed
at the end of each panel so that it is properly secured to the building. In many locations, there
was not a girt that the IMP could be attached. These girts had to be added in multiple locations
throughout the building as directed. Without these supports, the skin of the building would not
be functional.
28 56,897.24$ CO 4 bus wash MEP
The Owner contracted directly with the Bus Wash Vendor as this scope was not included in
Reeves Young's scope. When the vendor was selected, it was not the original basis of design or
for a completed scope so the Bus Wash was not functional. Reeves Young was issued a
construction directive to install the necessary items to make the facility functional which
included a significant amount of MEP scope.
29 22,856.00$ CO 4 ASI 10 cold form
During bid time, the bidders priced up the metal studs on the project as specified within 09100-
Non-Structural Metal Framing. Once the project commenced, these studs shifted to a delegated
design cold form structural stud framing when the Architect issued ASI #10-New Spec Section-
054000 FL-Cold Form Metal Framing. This meant that the Contractor had to hire a structural
engineer to design the cold form and an independent subcontractor to complete the installation
of the cold form scope of work. After much negotiation, the Contractor offerred to split this cost
with the Owner for settlement.
30 8,516.12$ CO 4 UG pipe
At the office area, the underground plumbing was installed on multiple occassions with the
subgrade providing unacceptable due to the unsuitable soils. The total cost of this replacement
of material was double but Reeves Young offerred a split in cost for settlement
31 7,593.89$ CO 4 curtainwall attachment
Along the front of the building, there is curtainwall glass. This curtainwall is a structural glass that
requires a fixed attachment point at the bottom and top. Based on the original design, the
attachment point was not sufficient to provide to maintain the structural integrity and had to be
added.
33 14,087.50$ CO 4 roof insulation
The original design of the Bus Wash area was a flat roof. Due to the need to shed rain, the
roofing subcontractor had to installed tapered insulation on the roof to have the proper slope.
35 14,000.00$ CO 4 ASI 12 backerboard
At the transition point between the high roof and the low roof at the Bus Wash, we needed to
add a backing for the IMPs to be attached in addition to closing up an opening between the two
buildings so that water didn't escape the wash bay and damage the rest of the facility
Augusta Transit Outstanding Change Order Log 4/28/2020
38 (11,268.50)$ CO 4 sunshade We had both blinds within the facility and sunshades on the exterior. We figured these were
duplicates and offerred to delete the sunshades with this associated savings
40 6,341.79$ CO 4 enclosing holes
At multple corners, there was difficult coordination issues related to the glass and the structural
steel/decking. We pointed out to the Construction team that in these corners that the structure
had to extend and decking installed. If we had not proceeded with these as we were directed,
there would have been holes in the roofing and rain would have entered the facility during rain
events.
41 (5,895.26)$ CO 4 fall protection At the Bus Wash, there was an elaborate fall protection system designed. We proposed an
alternate system that provided the same performance with cost savings delivered to the Owner
42 4,528.08$ CO 4 CMU at G-H
The CMU wall between the Office and the Shop area in the main building has a CMU wall as a
divider between these two areas. The original design left a 30 SF hole to the exterior. To enclose
this hole, we had to add CMU wall to the project as directed.
43 (6,560.00)$ CO 4 Vapor barrier
In section A, a Vapor Barrier was shown on the drawings. Reeves Young provided a manufacturer
letter stating that the Vapor Barrier is not required in the Georgia Region. This deletion of the
vapor barrier corresponded with a savings to the Owner.
45 16,442.53$ CO 4 Drainage Reeves Young was directed via a change order directive/ASI to modify the grades near the
generator and add an additional drain to allow for the runoff to drain in this location
46 31,601.22$ CO 4 ASI 15 grading Reeves Young was directed via a change order directive/ASI to remove the previously installed
sidewalk/GAB, modify the drain and regrade this area.
49 2,039.59$ CO 4 farebox mod
Bracing/mods; not
IMP/elec work to move
box
At the direction of the Owner, we installed supports at new facility so that ATS could utilize their
existing farebox. This is when our group came over and measured the Farebox at the existing
facility. Without this, the farebox could not mount to the building and would not be functional.
50 1,759.67$ CO 4 curtainwall roof cap
Since the glass sits apart from the structure, there is a gap between the building structural steel
and the curtainwall. To cap this gap, we had to create a larger roof cap in this area. Otherwise
rain would infiltrate into the facility.
51 3,058.65$ CO 4 blocking
Since the facility is constructed with non-structural metal framing, nothing of significant weight
can be mounted to the walls. The owner informed us that they wanted to mount a TV so we
informed them this was not possible unless we were to add blocking in this location. We were
directed to install the blocking so that the TVs could be mounted as desired.
52 195,671.52$ CO 4 owner equipment Please see signed directive
53 142,321.50$ CO 4 owner equipment Please see signed directive
54 180,288.68$ CO 4 owner equipment Please see signed directive
55 104,273.88$ CO 4 owner equipment Please see signed directive
57 3,169.79$ CO 4 exposed girts
In the office, there are columns that meet the GWB behind the mullions. There would have been
a gap between the mullions and the columns causing space between the office for noise to
travel so this had to be closed off.
60 2,840.40$ CO 4 power veeder panel The Veeder Panel did not have electrical power routed to it. So this veeder panel could be
functional, power had to be added. Reeves Young provided power as directed
62 5,324.29$ CO 4 AT&T conduit
AT&T refused to install cabling to the communication box shown on the drawings. They insisted
that we core this box and installed conduits that they could route their fiber wire into the
building. Reeves Young was directed to install this so phone lines could be installed so we could
pass Fire Marshal inspection
63 11,663.83$ CO 4 diverter
Originally a fixed divertor screen was shown on the contract drawings. The IMP warranty would
have been voided with this installation so we had to modify to a flexible filler to divert the water
between these this transition.
Augusta Transit Outstanding Change Order Log 4/28/2020
64 6,463.75$ CO 4 door frame The original design showed anchors attaching the door frames to the structural steel. After this
installation failed, all the door frames were required to be welded in place.
65 3,148.97$ CO 4 RFI 308 LV box Additional junction boxes with conduit due to concerns with power, data, spares in a single
communication manhole.
67 (971.05)$ CO 4 conf room floor box In the conference room, Reeves Young's subcontractor omitted an electrical box. In lieu of this,
Reeves Young provided three chromecast to ATS
69 27,728.07$ CO 4 concrete paving Due to code requirements, Reeves Young had to modify the area under the two canopies that
contain gas to concrete. Reeves Young installed as directed.
71 (15,089.59)$ CO 4 battery bench, drums duplicated Owner
equipment Reeves Young pointed out that within the Owner's furnished equipment, there were duplicate
items and empty drums that would have been trashed and gave the Owner a credit for this cost.
73 7,235.39$ CO 4 Irrigation power The original design did not include power for the Irrigation Control so Reeves Young was directed
to add
76 4,004.58$ CO 4 mitre saw power The original design did not include the correct power for the mitre saw so Reeves Young was
directed to add
78 3,690.24$ CO 4 ovhd crane power The original design did not include power for the Overhead Crane so Reeves Young was directed
to add
80 2,638.09$ CO 4 Receptacles Maint Bay
The receptables in the maintenance bay were shown at the bottom of the column. The Columns
each had a column protector which covered these receptacles. Reeves Young was required to
modify these receptacles up to a functional area.
81 6,452.13$ CO 4 Compressor wiring The original design did not include the correct power for the air compressor so Reeves Young
was directed to add
83 4,219.33$ CO 4 knox box/gate siren The Fire Marshal would accept the project until a Knox Box was added at the gate and a gate
siren was added to the gate so they can open with their siren
84 17,793.26$ CO 4 network adds
In the original scope, the Owner was supposed to add Network Switching, routers, SFP Modules
and a Cabinet to make the Network functional. They instead directed Reeves Young to pick up
this scope of work. In addition, we added black-out film and an additional network rack
85 5,244.17$ CO 4 painting curbs The Building Inspector required us to paint curbing to pass Building Inspection. Reeves Young
added this marking as directed to pass inspection
86 6,812.20$ CO 4 damper caulking The Building Inspector required us to install caulking around fire dampers to pass Building
Inspection. Reeves Young added this as directed to pass inspection
87 1,548.85$ CO 4 Door issue responses Push Buttons were required to be added due to the Door's requiring push access and none
originally shown
88 2,925.82$ CO 4 Clean Up Task Painting Stair treads yellow, installing caulking and backer Rods in places not originally shown
89 10,497.53$ CO 4 Dry system monitoring Adding a monitoring system to the Dry System that wasn't originally shown so that the Fire
Marshal would pass Fire inspection
950,850.84$ Total CO owed to Reeves Young
36 22,042.07$ CO 4 Door Frame Replacement
Reeves Young purchased the original door frames per the contract and submittal. When they
arrived, they were not sized currently. Originally the Architect said they would cover the cost of
this replacement and directed Reeves Young to order. Since the ATS has informed us that they
will play this replacement cost.
972,892.91$
Commission Meeting Agenda
5/19/2020 2:00 PM
Small businesses to expand their foot print into sidewalks/streets
Department:
Department:
Caption:Discuss and approve allowing small businesses to expand their
foot print into sidewalks/streets for next 60 days due to COVID
restrictions. (Requested by Mayor Pro Tem Sean Frantom)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
hold vacant and abandon lot owners more accountable for upkeep of their property
Department:
Department:
Caption:Discuss additional requirements/policies the Commission can
implement to hold vacant and abandon lot owners more
accountable for upkeep of their property. (Requested by
Mayor Pro Tem Sean Frantom)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
May 13, 2020
Mayor Pro Tem Frantom,
DDA’s across the county are looking at creative measures in regards to public space to help small
businesses open and succeed after the COVID Pandemic.
Most of our small downtown businesses are currently operating at a 50 percent or less capacity after
being shuttered for 6 to 8 weeks. We believe the following temporary measures will allow restaurants to
increase their capacity, make patrons feel safe about returning to downtown Augusta in an open air
environment and increase the sales of other retail brick and mortar with additional dining patrons on
the sidewalk.
We are asking consideration on 2 items:
1. Amending the sidewalk ordinance for 60 days to allow restaurants to place additional outside
seating on Broad Street in front of adjoining properties or businesses with written permission
from the property or business owner. A 3 foot path as required by the American Disabilities Act
(ADA) must be maintained at all times. Applicants would apply through Planning & Zoning and
include the $25.00 fee, the proposed table layout and written letter of approval by adjoining
business. Mr. Sherman estimates the turnaround time to be 1 to 2 days. Restaurants will follow
the guidelines in Governor Kemp’s executive orders until they expire.
2. Allow side streets to close for a 60 day period on Friday and Saturday evenings only from 4
until 11 pm to allow for additional seating capacity from Broad to Ellis Street. The process
would remain the same as it is now for First Friday and applicants would:
Submit a street closure request to the Sherriff’s office.
Pay for a 1 time drop of barricades.
Hire off-duty deputies while closed.
Traffic Engineering and the Sheriff’s Department must review and approve a Traffic Control Plan
for safety and liability purposes prior to any use of public right-of-way.
DDA Chairman Jack Evans and I had a conference call with Eric Kinlaw, Coco Rubio, Sean White and Allan
Soto this past Monday to discuss 10th Street where they are all clustered. There is also interest in 11th
and 12th Streets to date. They are all hopeful for approval and will follow the guidelines in Governor
Kemp’s executive orders until they expire.
In closing, the National Main Street Historic Trust predicts that 30% of all small downtown businesses
will close over the next 5 months due to the Corona Pandemic across the nation. We want to do
everything possible in downtown Augusta to help them re-open, flourish and remain on the tax rolls.
We would like to have this ready to roll out by June 1 in order to promote and assist where needed.
We thank all commissioners in advance for their consideration.
Best,
Margaret Woodard
DDA Director
Commission Meeting Agenda
5/19/2020 2:00 PM
401 Walton Way Elevator
Department:Central Services - Facilities
Department:Central Services - Facilities
Caption:Department requests direction concerning the elevator repair or
decommission plan at 401 Walton Way.
Background:The seven elevators located at 401 Walton Way, formerly
known as the Sheriff’s Jail and Administrative Offices, have
been out of service since 2014, thus not receiving required
annual operating permits. Per code section ASME A17.1, 2013
Edition (see letter attached), all commercial grade elevators
located within commercial facilities must be inspected annually,
unless the facility has been placed in an out of service status.
As this facility was slated for demolition, the permits were not
required. However, since the facility has been used for film
purposes, a recent inquiry prompted further investigation from
the state. As a result, Sam Fulwider, State Fire Marshal, gave a
verbal warning, followed up in writing, to staff concerning the
non-compliant state of our elevators.
Analysis:Premier Elevator Company gave a quote in the amount of
$38,503 to decommission three traction elevators and three
hydraulic elevators. This quote does not include a cost to repair
and return the remaining elevator to service. A quote from
ThyssenKrupp Elevator company is also attached for review.
Financial Impact:Estimated $40,000 for the decommission of 6 elevators.
Alternatives:1. Render the facility out of status. 2. Decommission the
elevators, return 1 to service 3. Repair all seven elevators
Recommendation:No recommendation offered Cover Memo
Funds are
Available in the
Following
Accounts:
SPLOST 7 Existing Facility Upgrades is available if approved.
REVIEWED AND APPROVED BY:
Cover Memo
230 Andrew Drive Stockbridge, GA 30281 770-389-4951 Fax: 770-389-1586
Elevator Co., Inc.PREMIER
Augusta Richmond County February 21, 2020
2760 Peach Orchard RD Proposal No. 20-29292
Augusta GA 30906
We propose to furnish and install the necessary material and labor to perform the following work in connection
with your 6 elevators located at the old Jail.
DECOMMISSION SIX ELEVATORS
We will decommission 3 traction and 3 hydraulic elevators at the old County jail. We will land the
counterweights of the three traction elevators then remove the traction ropes. After he ropes have been
removed the elevators will be lowered to the elevator pit. The County will need to remove the power line that
come to the elevator disconnect in the elevator machine room. The hoistway doors will be bolted close on all
floors.
On the 3 hydraulic elevators we will lower the elevator into the elevator pit and remove a section of the oil line.
The building will need to remove the power line to the elevator disconnect in the elevator machine room. The
elevator hoistway doors will be bolted closed.
After the six elevators have been decommissioned the Count will need to call the elevator state inspector for an
inspection.
TOTAL PRICING
Thirty-Eight Thousand Five Hundred Three Dollars 11111..111.111111111 ($38,503.00)
PROCEDURE
All of the work as briefly described will be performed during regular working hours of regular working days of the
elevator trade, and our men are to have uninterrupted use of the elevator equipment while performing the work.
This proposal is good for thirty (30) days or to revision thereafter.
Premier Elevator will not be responsible for consequential damages and only the work as stated within this
proposal will be performed. 20% payment due upon signing of contract and remainder is due upon completion
of work. There will be a 3% charge on all credit card payment.
ACCEPTED:
Accepted on __________________________2020 ____Keith Evans ___________
Approved by: Premier Elevator Co.
Keith Evans
_____________________________________ Account Representative
Authorized Agent
_____________________________________ __________________________________
Title Authorized Agent
Commission Meeting Agenda
5/19/2020 2:00 PM
Approve Design Contract Change #2 - 911 Addition
Department:Central Services - Facilities
Department:Central Services - Facilities
Caption:Approve Change Order #2 to the contract for Design Services
for the 911 Center Addition and Renovations with 2KM
Architects in the amount of $26,368.00 to adjust the total fee to
reflect 11% of the construction cost in accordance with the
contract.
Background:Request for Proposals (RFP) 17-272, for design services for the
addition and renovations to the Augusta 911 Center was
awarded to 2KM Architects of Augusta. Their price proposal
was within the budget established for the work. In their response
to the RFP, they quoted a fee of 11% of an estimated
construction cost of $400,000.00, or $44,000.00. The contract
for this project was written to reflect the fee submitted in the
RFP. Contract change order #1 added $24,950 to design
additional parking and storm retention required under current
regulations. This increased the fee to $68,950. The final contract
amount, following the bid, and including accepted additive
alternates, is $866,528. The 11% contract fee for design would
therefore be $95,318. Contract change order #2 in the amount of
$26,368 brings the total fee into alignment with the contract
terms.
Analysis:This action brings the fee into compliance with the contract
terms.
Financial Impact:This action increases the design fee by $26,368.
Alternatives:Approve Change #2 to the contract for Design Services for the
911 Center Addition and Renovations with 2KM Architects in
the amount of $26,368.00 to adjust the total fee to reflect 11% of
the construction cost in accordance with the contract. The
revised contract amount is $95,318.00.
Cover Memo
Recommendation:Approve Change #2 to the contract for Design Services for the
911 Center Addition and Renovations with 2KM Architects in
the amount of $26,368.00 to adjust the total fee to reflect 11% of
the construction cost in accordance with the contract. The
revised contract amount is $95,318.00.
Funds are
Available in the
Following
Accounts:
This is to be funded through the project budget. 329031130-JL
216351001-5212112
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
HCD_ 11th Street & Perry Avenue Amendment Request
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide additional HOME
funds to Community Development Collaborative, LLC for the
completion of (6) six affordable housing units on 11th Street and
Perry Avenue.
Background:The City of Augusta was awarded a grant from the Georgia
Department of Community Affairs (DCA) to assist with the
construction of six (6) single family units. The Commission
approved the partnership between Housing and Community
Development and Georgia Department of Community Affairs
(DCA). Due to a requirement by DCA that all units must have
zero entrance, the Collaborative was faced with the dilemma of
trying to reconfigure the units after construction had begun or
add ramps. The ramps were the most cost effective therefore the
contractor was informed to move forward with the ramps. An
additional $32,177.00 is being requested to complete these units
as indicated on the chart attached/listed below: 1213 Perry
Avenue – Additional $ 5,818.20 ·
1215 Perry Avenue –Additional $
5,818.20 ·
1219 Perry Avenue – Additional $
5,818.20 ·
1225 Perry Avenue – Additional $
1,686.00 ·
1249 11th Street – Additional $ 6,163.20
·
1312 11th Street – Additional $ 6,873.20
Analysis:The approval of this item will allow the Community
Development Collaborative to complete construction of six (6)
affordable single family new construction units to be sold to
eligible low to moderate income homebuyers in Augusta,
Georgia.
Cover Memo
Financial Impact:HCD will utilize Home Investment Partnership (HOME)
funding received through its annual allocation from Housing and
Urban Development in the amount of $ 32,177.00 to assist in
completing the construction of six (6) single family new
construction units.
Alternatives:Do not approve additional funds.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide additional HOME
funds to Community Development Collaborative, LLC for the
completion of (6) six affordable housing units on 11th Street and
Perry Avenue.
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: - HOME
Investment Partnership Grant (HOME) funds. 221-07-
3212 /5225110
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
HCD_ Community Development Collaborative Amendment Request
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide additional HOME
funds to Community Development Collaborative, LLC to
complete the rehabilitation of the duplex located at 1233 Perry
Avenue to be used for rental housing.
Background:The City of Augusta provided funding to the Community
Development Collaborative, LLC to rehabilitate a duplex located
at 1233 Perry Avenue to be utilized as rental housing. This
duplex will add to the housing projects that has been completed
by the Community Development Collaborative, LLC in the
Laney Walker Bethlehem Area. Community Development
Collaborative, LLC is currently constructing six (6) units nearby
which will increase affordable housing in the area. Once the
project was successfully bided and work commenced, the
contractor realized that some additional items were needed in
order for the duplex to meet all code standards. An additional
$30,000.00 is being requested to complete this project and bring
duplex up to standard code as a low income rental property.
Requesting Additional $25,000.00 for rehabilitation. Original
Agreement: $140,000.00 First Amendment: Additional
$25,000.00 for acquisition Second Amendment: Additional $
30,000.00 Code Requirements and unforeseen needs New
Agreement Amount: $ 195,000
Analysis:The approval of funding will allow Community Development
Collaborative to rehabilitate the unit which will be used as rental
property for the city of Augusta, Georgia.
Financial Impact:HCD will utilize Home Investment Partnership (HOME)
funding received through its annual allocation from Housing and
Urban Development in the amount of $ 30,000.00 to assist in the
rehabilitation of a duplex to be used as rental property.
Cover Memo
Alternatives:Do not approve additional funds.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide additional HOME
funds to Community Development Collaborative, LLC to
complete the rehabilitation of the duplex located at 1233 Perry
Avenue to be used for rental housing.
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: HOME
Investment Partnership Grant (HOME) funds. 221-07-
3212/5225110
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
HCD_ Down Payment Assistance Request
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide funding to assist one
(1) low to moderate income homebuyer with down-payment
assistance to purchase a home.
Background:Augusta, GA’s (administered by HCD) Down Payment
Assistance Program is a loan, given to a prospective homeowner
in the form of a second mortgage. This financial assistance is
combined with a primary loan (first mortgage loan) from a
participating lending institution and enables a qualified first-time
home buyer to become a homeowner. The buyer must be a first-
time home buyer and the home must become the buyer’s
primary residence. The program is funded by the U.S.
Department of Housing and Urban Development (HUD) and
administered by Augusta, GA’s Housing and Community
Development Department (HCD). The program promotes
neighborhood stability by assisting with gap financing towards
the purchase price and closing costs for homes located within the
limits of Augusta-Richmond County. One application awaiting
approval to move forward with the process of becoming a
homeowner is: 1. 3489 Hyacinth Lane, Augusta, GA 30906
$5,000.00 The application has a first
mortgage from a lending institution but needs down payment
assistance to complete the process. A prospective homeowner is
only eligible to receive up to $5,000.00 if they are purchasing a
single-family dwelling in the Richmond County area. Once
approved, said lender will schedule closing and the applicant
will soon be on their way to homeownership in Augusta –
Richmond County.
Analysis:The approval of the application will enable an individual to
become a homeowner and “Make the American Dream a
Reality”. Approval will also have a positive impact on the
community by increasing the tax base in Augusta, Georgia.
Cover Memo
Financial Impact:The City receives funding from the US Housing and Urban
Development Department (HUD) on an annual basis. This
approval would be for the amount of $5,000.00 given in the
form of a second mortgage (forgiven on the fifth year after
closing date), and shown as a second lien against said property
until forgiven.
Alternatives:Do not approve HCDs Request.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide funding to assist one
(1) low to moderate income homebuyer with down-payment
assistance to purchase a home.
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: a) HOME
Investment Partnership Grant (HOME) funds. 221-07-
3212/5225110
REVIEWED AND APPROVED BY:
Cover Memo
Sue-Ellen Henry – 3489 Hyacinth, Augusta, GA 30906
HOME Program – Homebuyer Written Agreement Page 1 of 5
HOME PROGRAM
HOMEBUYER WRITTEN AGREEMENT
NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must
fulfill in exchange for the federal assistance you are receiving through the Home Investment
Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions
regarding any sections you do not fully understand. This AGREEMENT will be enforced by a
forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand
these documents before you sign them.
THIS AGREEMENT, made and entered into this _27 _ day of April 2020 by and between
_Sue-Ellen Henry hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING &
COMMUNITY DEVLOPMENT having its principal office at 510 Fenwick Street, Augusta,
Georgia 30901, hereinafter referred to as “LENDER.”
WHEREAS, on _4/27/2020 the Lender agreed to provide to the Borrower financial assistance
to be used in pursuit of the purchase of certain real property hereafter described _Map Parcel #132-2-
196-00-0_and,
WHEREAS, a percentage of said financial assistance was provided in the form of a
Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of Five
Thousand dollars ($ 5,000.00), subject to the condition that the Borrower executes this Agreement.
WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban
Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME
Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s
Forgiveness Loan Program.
NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions
of State of Georgia Statues, the parties do hereby agree as follows:
The Borrower covenants and agrees with the Lender to adhere to the following HOME
Program Restrictions imposed on them for the federal assistance provided:
Affordability Period
You must comply with the HOME Program’s period of affordability. The period of affordability for
the home will be 5 years, based on the amount of the direct subsidy to the HOMEBUYER. During this
5-year period, the HOMEBUYER must maintain the home as his/her principal place of residence at
all times. During this time the recapture restriction is effective and requires all HOME funds that were
provided for the purchase of the home to be repaid to the City, including principal, interest, late fees,
and other charges, if you do not occupy the property as your principal residence or if you sell or
transfer the property.
Sue-Ellen Henry – 3489 Hyacinth, Augusta, GA 30906
HOME Program – Homebuyer Written Agreement Page 2 of 5
Maximum Sales Price
The property may not have a purchase price for the type of single family housing that exceeds 95% of
the median purchase price for the area. It has been verified that the purchase price of the housing does
not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR
Part 92.254(a).
The maximum purchase price is as follows for the Augusta Richmond County GA:
Unit # FHA Limits Pre-Economic Stimulus Act
Existing Homes New Homes
1 Unit $ 152,000 $ 227,000
2 Unit $ 195,000 $ 291,000
3 Unit $ 236,000 $ 352,000
4 Unit $ 292,000 $ 436,000
Unadjusted
Median Value
$ 160,000 $ 239,000
Appraised property value
The AWARDEE certifies that a certified property appraiser has appraised the property that is the
subject of this AGREEMENT at a value of $163,000.00.
Principal residence requirement
This agreement shall remain in force throughout the affordability period as long as the home remains
the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as
his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in
breach of this agreement and will be required to repay the amount awarded, as of the day the home is
no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party,
the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set
forth below.
________Buyer Initials
Recapture Agreement
This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient
decides to sell the house within the affordability period at whatever price the market will bear. The
recaptured funds will come from the net proceeds if available. Any such repayment as required shall
be made to the Lender no later than thirty (30) days following the action that require the repayment.
Obligation of Repayment
As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this
Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate
hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost,
Sue-Ellen Henry – 3489 Hyacinth, Augusta, GA 30906
HOME Program – Homebuyer Written Agreement Page 3 of 5
including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is
legally described as:
ALL THAT LOT OR PARCEL OF LAND,
North and West by Windsor Spring Road, East by Peach Orchard Road and South by Rosier Road.
Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in
the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the
property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs,
executors, or representatives shall give the lender notice thereof.
In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a
required payment within said limited period, the Lender may, with or without notice to the Borrower,
foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real
estate, as provided by State Statue.
Ownership of Property
You must hold fee simple title to the property purchased with HOME funds for the duration of your
Forgiveness Loan.
Use of HOME funds
The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by
providing down payment assistance. This will reduce the sales price of the home to the
HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to
purchase the home.
________Buyer Initials
Household Income
You must be an eligible household through the time of filing a loan application with the City or other
lender to the escrow closing of the purchase transaction. Income eligibility means that your annual
gross household income, adjusted for household size does not exceed eighty percent (80%) of the
Augusta-Aiken median income, as established by HUD.
Insurance requirement
The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and
current insurance policy on the home for the current appraised or assessed value of the home. Failure
to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT,
and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the
HOME Program investment.
Property standards
Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all
State and local housing quality standards and code requirements. If no such standards or codes apply,
Sue-Ellen Henry – 3489 Hyacinth, Augusta, GA 30906
HOME Program – Homebuyer Written Agreement Page 4 of 5
the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical
Condition Standards.
Termination Clause
In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein
or any provisions in any other collateral agreement restricting the use of the Property to low or
moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall
have no further force or effect. Any person (including his successors or assigns) receiving title to the
Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title
to the Property free and clear from such restriction.
Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of
foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien
Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default
under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior
Security Deed within the 30-day notice sent to the Lender.”
This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be
binding upon the parties hereto and their respective heirs, executors, representatives, successors and
assigns.
If at any time that the City realizes that you have falsified any documentation or information, you may
be required by law to pay the full amount of subsidy provided.
________Buyer Initials
Lead Requirement
Homeowner’s house was built before 1978 and received Lead information pamphlet from Housing and
Community Development.
_________ Buyer Initials
Homeowner’s house was built before 1978 and has received a Lead inspection report
_________Buyer Initials
Post Purchase Requirement
Homeowner must attend a Post Homeownership Counseling class and submit a certificate of
completion to AHCD within the first two years of purchasing the house. AHCD will not release the
lien on the property until this requirement has been met.
_______Buyer Initials
Sue-Ellen Henry – 3489 Hyacinth, Augusta, GA 30906
HOME Program – Homebuyer Written Agreement Page 5 of 5
IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment
Agreement.
___________________________________________ Date___________________________
Sue-Ellen Henry
Attest:
Subscribed and sworn to before me __________________________________, 20____.
My Commission Expires ______________________________________, 20____.
______________________________________
Notary Signature
Attest: Augusta, Georgia
By:___________________________________________ Date:________________________
Hardie Davis
As Mayor
By:___________________________________________ Date:________________________
Jarvis Sims
As Interim Administrator
By:___________________________________________ Date:________________________
Hawthorne Welcher
As Director, HCD
Approved as to Form by:________________________________ Date:___________________
Augusta, GA Law Department
SEAL
_____________________________________
Lena Bonner
As its Clerk of Commission
Commission Meeting Agenda
5/19/2020 2:00 PM
Reconcile Contract with Commission Approval
Department:Central Services - Facilities
Department:Central Services - Facilities
Caption:Amend the Augusta Commission approval of the Design
Contract with 2KM to reflect the contract amount of $44,000.00
rather than the $55,000.00 reflected in the original agenda item.
Background:Request for Proposal (RFP) 17-272, for design services for the
addition and renovations to the Augusta 911 Center was
awarded to 2KM Architects of Augusta. Their price proposal
was within the budget established for the work. In their response
to the RFP, they quoted a fee of 11% of an estimated
construction cost of $400,000.00, or $44,000.00. The contract
for this project was written to reflect the fee submitted in the
RFP In preparing the agenda item for approval, Staff
inadvertently applied the 11% fee to the estimated budget of
$500,000 used when the project was initially entered into our
process. The Commission approved the $55,000 number. The
contract attached to the agenda item reflected the correct
$44,000 fee.
Analysis:This agenda item is to amend the Commissions action to reflect
the correct contract amount.
Financial Impact:There is no cost associated with this agenda item.
Alternatives:1. Amend the Augusta Commission approval of the Design
Contract with 2KM to reflect the contract amount of $44,000.00
rather than the $55,000.00 reflected in the original agenda item.
2. Do not approve the amendment
Recommendation:Amend the Augusta Commission approval of the Design
Contract with 2KM to reflect the contract amount of $44,000.00
rather than the $55,000.00 reflected in the agenda item.Cover Memo
Funds are
Available in the
Following
Accounts:
None required.
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
Reinstate holding commission meetings in commission chamber
Department:
Department:
Caption:Move to restart holding commission/committee meeting in the
commission chambers effective 1 June 2020 or earlier.
(Requested by Commissioner Sammie Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
Reinstating holding committee meetings in commission chambers
Department:
Department:
Caption:Move to restart the Commission Committee process effective 26
May 2020 or 1 June 2020. (Requested by Commissioner
Sammie Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
2019 Information Technology Annual Report
Department:Information Technology Department
Department:Information Technology Department
Caption:Present the 2019 Information Technology Annual Report and an
update on the Information Technology Strategic Plan.
Background:The Information Technology Department provides the
Information Technology Annual Report to Administration,
Commission, Department Heads and Elected Officials annually.
This report details the technical accomplishments and tasks
completed by the Information Technology Department during
the previous year of 2019 and demonstrates the continued
demand for technology and how technology impacts the
governmental organization. The Information Technology
Strategic Plan is a roadmap of technology needs for the next
three years. The plan was approved by the Augusta Commission
in February 2019. This plan includes strategic initiatives in ten
critical areas: Software Consolidation & Optimization, GIS,
Public Safety, Security, Transparency, Mobility, Infrastructure,
Data Integrity, Smart City and IT Staffing.
Analysis:The Information Technology Annual Report provides this data
as a means to demonstrate the overall performance of the
Information Technology Department as it continues to strive to
provide the technical tools necessary to improve effectiveness
and efficiency throughout the organization. As a service
department, Information Technology continues to partner with
the other agencies to support their needs.
Financial Impact:N/A
Alternatives:N/A
Recommendation:Cover Memo
Receive the 2019 Information Technology Annual Report and
update on the Information Technology Strategic Plan as
information.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
To: Mr. Jarvis Sims, Interim Administrator
Department Heads and Elected Officials
From: Ms. Tameka Allen, Information Technology Director
Date: May 8, 2020
RE: Information Technology 2019 Annual Report & Strategic Plan Update
The Augusta Information Technology Department (IT) continues to work to collaborate with our
customers to provide them with the best customer support and services. As you can see by this
report, 2019 was another very busy year filled with a number of projects to meet the growing
demands of our customers and demonstrate the collaboration within the agency.
Following are a few of the Information Technology Department highlights for the previous year
of 2019, along with an update on the IT Strategic Plan:
IT Customer Satisfaction annual survey continued to demonstrate a 98% approval rating.
The departmental performance measures continue to align with industry best practices
and Information Technology was ranked
Conducted a successful Cyber & Robotics Camp for middle grade Richmond County
students that provided technology learning for over 50 students.
Participated in 13 community outreach events at local elementary and high schools.
Held over 27 Cyber Security for employees training classes with over 500 employees
attending.
Upgraded end of life cycle equipment to include VoIP telephones, desktops, printer, etc.
citywide.
LUCA feedback review phase was completed, resulting in all of our 60 revisions
accepted by the Census Bureau.
Fiber installation to continue with redundancy project.
Replaced over 260 radios to prepare for the new radio system.
Implemented the new Eagle Recorder software application for the Real Estate in the
Clerk of Superior Court.
Implemented a new Digital Evidence Management for CID interview rooms and holding
cells at Sheriff Administration, Narcotics and the Webster Detention Center.
Implemented the MyRide mobile and web application for Transit.
Implemented payment kiosk for Utilities Customer Service.
Upgraded the Coroner Application to provide for additional features.
INFORMATION TECHNOLOGY
Tameka Allen
Director
Reggie Horne Gary Hewett
Deputy Director Deputy Director
Coordinated site visit to Charleston County Consolidated 911 Center to understand their
operation.
Supported Stormwater collections process and began assessment of long-term solution
for Stormwater collections process within utility billing system, enQuesta.
Captured drone aerial stills and video at multiple locations across the county for the
Finance Department’s annual publication.
Implemented Employee Online so employees can view their pay stubs and W-2’s online.
Implemented Neo-Gov Onboarding for new Augusta employees.
Conducted cellular device audit, identifying savings of over $100,000 per year.
Upgraded over 400 mobile devices.
Maintained over 150 GIS feature classes for the Augusta Enterprise Geodatabase, adding
new feature classes to support asset management for Engineering including Central
Services, Traffic Engineering, Engineering Stromwater, Recreation and Parks, and ADA.
Created Archive Geodatabase for historical data.
Expanded ArcGIS Online presence for Augusta, GA. Implemented the transparency
project through Augusta’s GEOHub-Open Augusta page providing over 50 layers freely
available to Augusta’s citizens.
Extensive support for Flight Blight Initiative – data collection, data creations, app
creation, dashboard creation including filed survey results as well as data from various
sources.
Implemented CityView Mobile for Business Licenses.
Implemented interface between CityView and Cityworks to facilitate demolition order
data sharing between Code Enforcement, Environmental Services and Utilities.
Implemented a new software package to enhance operations within the Print Shop.
Began support for upgrade of MVRS to FCS for meter reading.
Began integration of Cityworks and enQuesta.
Completed a number of work orders to support the needs of our internal and external
customers.
Upgraded a number of databases and servers to support the operation of various software
applications.
Maintained Geographical Information Systems (GIS) property records and road features.
Processed over 10M emails and blocked over 2M spam emails.
Received an estimated over 3.8M visitors to www.augustaga.gov
2019 Update on the Information Technology Strategic Plan
The 2019-2021 Information Technology Strategic Plan was approved by the Augusta
Commission in February 2019. This plan includes strategic initiatives in ten critical areas:
Software Consolidation & Optimization, GIS, Public Safety, Security, Transparency, Mobility,
Infrastructure, Data Integrity, Smart City, and IT Staffing.
The Strategic Plan identifies 75 specific projects that support the strategic initiatives. Eighteen of
these projects were fully completed in 2019. Notable projects included:
Deploying a digital evidence management and interview room recording solution for the
Sheriff’s Office.
Implementing an electronic new employee onboarding solution for Human Resources.
Expanding mobile functionality for Business License and Code Enforcement inspectors
in Planning & Development.
Implementing a software solution to support more efficient management of civil
processing for the Marshal’s Office.
Supporting Utilities in implementing a secure payment kiosk for customers at Utilities
Administration.
Supporting Fire/EMA in standing up the new Mobile Emergency Operations Center.
Information Technology also made substantial progress on 26 other projects, many of which will
be complete in 2020.
Successful project completion requires extensive collaboration with partner departments and
available funding. Information Technology conducted Stakeholder Meetings with departments in
January 2020 to discuss projects and identify 2020 priorities.
More detailed 2019 Information Technology Department activities by department are provided
on the following pages:
Augusta, Georgia
Information Technology Department
2019 Annual Report
Augusta Information Technology Annual Report Page 5
INFORMATION TECHNOLOGY
2019 Annual Report
311
Maintained Pictometry Connect Sub-Organization to ensure 311 has a backup support
system for valuable information including Commission Districts, Utilities, Customer
Information, and other city department data.
Completed upgrade and transition of Motorola PremierOne CSR to the cloud.
Began implementation of SeeClickFix mobile application for citizen engagement.
Provided technical support for the Motorola Solution for Addressing, GIS, Cityworks,
and configuration.
Continued support of 311 and Cityworks clients to increase departmental leveraging of
311 as a single point of contact for citizen engagement for service requests for better
tracking and consistency of communication protocols.
Provided ongoing support for the Motorola/CityView interface for Code Enforcement.
Provided ongoing support and processed multiple security requests for the CityView
application.
Provided ongoing support and processed multiple security requests for the Chameleon
application.
ADMINISTRATOR’S OFFICE
Evaluated Open Records Request system for FOIA request management.
Continuous use of technology solutions in place, including Forms Management, to
improve GIS enterprise operations resulting in vendor, local and national recognition.
Continued mapping support for Administrator, including map and graphics requests.
37 Tickets Resolved.
Continued support and initiatives to improve addressing standards for the enterprise
and citizens that would include marketing for importance of number visibility, wireless
testing with neighboring county, and MSAG quality assurance for public utilities.
Creation of open data GeoHUB and mapping portal for public inquiries/transparency,
and citizen engagement applications for the mobile customer. Continued research and
enhanced services that would encourage the centralization of geographic data
maintained and disseminated to all users for decision-making including database
structure and security, .
Census:
LUCA Feedback review phase completion, resulting in all of our 60 revisions accepted
by the Census Bureau.
Completion of Census New Construction Program in support of the Census 2020. All
560 addresses submitted were accepted.
ANIMAL SERVICES
Processed multiple security requests.
Provided ongoing support for the Chameleon application.
Provided ongoing support for IT related purchases.
Disabled the Licensing Renewal job.
Implemented multiple Chameleon reports for Animal Services.
Installed Chameleon software on new MDT replacements.
60 Tickets Resolved.
Augusta Information Technology Annual Report Page 6
Orders Processed - 4
AUGUSTA CANAL AUTHORITY
Maintained GIS Data for Augusta Canal Trails, Entrances, and Amenities.
AUGUSTA LIBRARY
Continued support for Library Citizen Service Requests in Cityworks.
AUGUSTA REGIONAL AIRPORT
128 Tickets Resolved.
Continued mapping support for Operations and Facilities.
MAC-Replacement for Pollock Devices.
Orders Processed - 12
Provided annual Master`s Week support services.
MAC-New Network Line for IT Manager’s Office.
MAC-New Equipment for Airport Engineering Office.
MAC-AutoCAD Upgrade.
BOARD OF ELECTIONS
Analysis of BOE registered voters to ensure precinct allocation accuracy.
Orders Processed - 4
MAC-New Network Connectivity for office cubicle remodel.
Processed multiple security requests.
Provided ongoing support for IT related purchases.
Continued to provide support for Registered Voter audits.
Provided support for Elections GIS data modifications and map creation.
Maintained Polling Places, Precincts, Commissioners, and State feature classes for
elections mapping and support.
Created Webpage for BOE with HTML, CSS, and JavaScript to elaborate on new voting
system.
Continued support of BOE software with MRAD to ensure correct spelling, road types,
and ZIP codes.
Maintenance and support of Web-GIS apps for Board of Elections including Find My
Elected Official and Find My Polling Location.
43 Tickets Resolved.
Provided ongoing support for the iTracker application.
CENTRAL SERVICES
Continued support of vertical asset data - indoor data creation and maintenance.
Added data for new and renovated facility buildings.
Continued support of Central Services within the Cityworks environment, including
service requests and work orders.
Provided ongoing support for the interface between the Motorola PremierOne CSR
application and the Cityworks software used by AUD and AED.
Provided ongoing support for the Motorola PremierOne CSR suite of applications.
Provided ongoing support for the Cisco Call Center and IVR systems.
MAC-New Network Connectivity for Facilities Maintenance area.
Orders Processed - 14
156 Tickets Resolved.
CITY-WIDE
Upgraded computers for Sheriff’s Office, Fire Department, Marshals Office, and Animal
Control.
Augusta Information Technology Annual Report Page 7
Upgraded 150 computers to Windows 10.
Maintained 371 mobile data terminals for the Sheriff’s Office, Fire, and Marshal’s Office.
Replaced 260 radios that would not work on the new digital system.
Various web updates to website that stretched from hours to days at a time for various
departments.
Developed and maintained the GeoHub with custom HTML coding and custom CSS.
CIVIL AND MAGISTRATE COURT
55 Tickets Resolved.
Provided ongoing support for all major applications and processes as necessary.
Orders Processed - 4
Upgraded all VOIP phones.
CIVIL AND MAGISTRATE COURT - WARRANTS
34 Tickets Resolved.
CIVIL AND MAGISTRATE COURT- JUDGE
Provided ongoing support for the Initial Appearance System.
CLERK OF CIVIL AND MAGISTRATE COURT
Provided ongoing support for the ICON Case Management System.
Orders Processed - 8
CLERK OF COMMISSION
Orders Processed - 4
Provided ongoing support for NovusAgenda software.
Provided ongoing support for the Audio-Visual and all related systems in the
Commission Chambers.
Provided ongoing support for the streaming of all Committee and Commission
Meetings.
24 Tickets Resolved.
CLERK OF COURT
177 Tickets Resolved.
Implemented the new Eagle Recorder software application for Real Estate.
Setup and configured new NAS server for Tyler Eagle Solution.
Provided ongoing support for the ICON Case Management System.
Provided ongoing assistance with the implementation of Electronic Filing.
Conducted monthly status meetings to stay informed on all Clerk of Court Real Estate
Division technology needs.
Performed multiple installs of CDIMS software applications.
Provided ongoing support for IT related purchases.
Provided ongoing support for the CDIMS applications.
Processed multiple security requests.
Provided ongoing support for the VCS/CDIMS FiFa Interface process with TCO.
Processed multiple vendor access requests for CDIMS.
Provided ongoing support for the Print/E-Mail server.
Provided ongoing support for the Paper Cut application.
Provided ongoing support for all major applications and processes as necessary.
COMPLIANCE
62 Tickets Resolved.
Provided ongoing support for the monthly updates related to B2GNow.
Orders Processed - 8
Augusta Information Technology Annual Report Page 8
Relocated department to new location.
CORONER’S OFFICE
Provided ongoing support for the Coroner`s Case Management System.
56 Tickets Resolved.
Added several additional features and data fields to Coroner Application.
DANIEL FIELD AIRPORT
Provided annual Master`s Week support services.
DISTRICT ATTORNEY
Provided ongoing support for the Tracker Case Management System.
155 Tickets Resolved.
Provided the District Attorney’s Office with large format jury displays including maps
and diagrams to support visualization of victim locations, criminal events, and
perpetrator activities during the case.
Provided ongoing support for all major applications and processes as necessary.
E911 DISPATCH
Provided ongoing support for all major application and processes as necessary.
Coordinated GIS Addressing initiatives with E911 support staff. .
Continued feature class validation and mapping support to tailor data and dispatch map
to user and software requirements.
179 Tickets Resolved.
Provided support for New World integration with GIS data and performed data syncs.
Continued analysis of 911 Address Override. GIS Technicians were tasked to review
the override report in order to resolve centerline ranges, missing address points and
quantify what truly should have been overridden.
Continued responsibility for 911 MSAG Updates.
Orders Processed - 13
Assisted with the replacement of 911 furniture consoles.
MAC-New Network Connectivity for New Consoles.
MAC-New Equipment for Backup offsite.
Coordinated site visit to Charleston County Consolidated 9-1-1 Center.
EMERGENCY MANAGEMENT AGENCY
Orders Processed - 2
Coordinated site visit to Charleston County Consolidated 9-1-1 Center.
Attended training for WebEOC and IAFF HazMat Training – Planning and Response to
High Consequence Incidents.
MAC-Relocation of existing Smart Board to Fire Training at Central Avenue.
Continued support of Emergency Management Crisis Track Software Initiatives and
Training.
Prepared for Flooding Emergency support as pre-planning for 2019 Hurricane Events,
including major storms. Prepared to support via GIS mapping, ArcGIS Online Mapping
Access and Cityworks Support.
Provided support for FEMA Community Rating System rating renewal with the ISO.
Calculated the total number of buildings in the SFHA area and the total acreage for the
area.
5 Tickets Resolved.
Assisted with the implementation of a Weather Station at the Fire Administration
building.
Augusta Information Technology Annual Report Page 9
Provided ongoing support for all major applications and processes as necessary.
ENGINEERING
58 Tickets Resolved.
Supported Stormwater collections process and began assessment of long-term solution
for Stormwater collections process within enQuesta.
Started support of adjustments of past due accounts.
Implemented Stormwater Delinquent Letter Process in Utilities billing software,
enQuesta.
Provided enQuesta Stormwater support.
MAC-Connectivity for New Equipment at Stormwater location.
MAC-AutoCAD Upgrade.
ENGINEERING – ADMINISTRATION/FINANCE
Orders Processed - 8
54 Tickets Resolved.
ENGINEERING – MAINTENANCE OPERATIONS
Provided general Cityworks support.
ENGINEERING - OPERATIONS
Plan Review Process support with multiple departments to support reviewing,
approving, and conducting inspections with Cityworks Asset Management software
solution for Engineering Operations. Created 231 polygons for submitted plans.
Conducted Road Ownership Research to support MRAD.
Maintained AED database, provided staff support, database backups, and GIS
expertise.
Maintained Engineering Pictometry Organization, created user logins and deactivated
separated employees.
Provided Engineering Cityworks Support.
135 Tickets Resolved.
ENGINEERING - TRAFFIC ENGINEERING OPERATIONS
MAC-Connectivity for New Equipment in Traffic Room.
MAC-Installation of new Pollock in Traffic Room.
Orders Processed - 8
Continued support of ADA Cityworks Service Request process to track Traffic
Engineering`s ADA Compliance Activities.
Maintained secured web service on Augusta Maps for internal staff to access for
locating Traffic related data including fiber installation.
Supported Traffic Engineering GIS Staff with feature class creation, maintenance, and
ArcGIS support.
Configuration of Master’s Signage for traffic signs inside Cityworks.
Continued support of Fiber Installation Project including cross-department Cityworks
Process for Utilities and Traffic Engineering.
30 Tickets Resolved.
ENVIRONMENTAL SERVICES
100 Tickets Resolved.
Replaced software system at the landfill scale house to provide improved functionality.
Continued support of cross-departmental Demolition Process in Cityworks.
Provided GIS vendor support for Elemos, Recycle Perks, etc.
Provided general Cityworks support.
Augusta Information Technology Annual Report Page 10
Custom map creation for Environmental Services business support.
Completed the Demolition interface between CityView (Planning and Development) and
Cityworks (Environmental Services).
Orders Processed – 6.
Provided ongoing support for the Elemos suite of applications.
EQUAL EMPLOYMENT OPPORTUNITY (EEO)
Continued support of Cityworks.
EXTENSION SERVICES
Orders Processed - 1
FACILITIES MAINTENANCE
Upgraded all VOIP phones.
FINANCE - ACCOUNTING
Orders Processed - 3
34 Tickets Resolved.
FINANCE - FLEET MANAGEMENT
Provided ongoing support for the Faster application.
FINANCE - PAYROLL
22 Tickets Resolved.
FINANCE - RISK MANAGEMENT
40 Tickets Resolved.
Orders Processed - 1
MAC-Network connectivity for new cubicle furniture.
FINANCE DEPARTMENT
63 Tickets Resolved.
Provided ongoing support for the ADP Enterprise eTime solution, which is used
citywide for timekeeping and tracking.
Setup and configured new database server for OneSolution application.
Captured drone aerial stills and video at multiple locations across the county
(Marina/Cyber Center,
Lake Olmstead) for the Finance Department’s annual publication.
Implemented Employee Online within One Solution so that employees can view their
pay stubs and W-2s online.
Managed bi-weekly process to submit employee information to ADP.
Provided ongoing support for the ADP Enterprise eTime solution, which is used
citywide for timekeeping and tracking.
Upgraded ADP eTime software to support HTML 5 and removed requirements of Java
and Flash.
Provided ongoing support to the Payroll Team on a biweekly basis.
Began upgrade of One Solution financial system to web-based HTML5 platform.
FIRE DEPARTMENT - ADMINISTRATION
Provided ongoing support of the Faster application.
Orders Processed - 12
Continued support to EMA Risk Assessment Project with critical facilities updates,
flooding information, and GIS data transfer to consultant.
Continued addressing coordination with the Fire Department in the review process for
all new development in Augusta, MRAD training, and continued support for GIS related
projects.
Augusta Information Technology Annual Report Page 11
Created maps for individual engine company areas for training including wall maps for
each location.
224 Tickets Resolved.
Provided ongoing support for all major applications and processes as necessary.
Assisted with the design and configuration of the forthcoming Fire Station Alerting
System.
Assisted with the design, configuration, and training for the Mobile Emergency
Operations Center.
Coordinated site visit to Charleston County Consolidated 9-1-1 Center.
FIRE STATION #1
8 Tickets Resolved.
FIRE STATION #10
6 Tickets Resolved.
FIRE STATION #11
9 Tickets Resolved.
FIRE STATION #13
3 Tickets Resolved.
FIRE STATION #14
1 Ticket Resolved.
FIRE STATION #15
1 Ticket Resolved.
FIRE STATION #16
5 Tickets Resolved.
FIRE STATION #17
5 Tickets Resolved.
FIRE STATION #18
9 Tickets Resolved.
FIRE STATION #19
2 Tickets Resolved.
FIRE STATION #2
15 Tickets Resolved.
Installed fiber for network connectivity to new building.
MAC-New Network connectivity for New Location.
FIRE STATION #3
6 Tickets Resolved.
FIRE STATION #4
2 Tickets Resolved.
FIRE STATION #5
3 Tickets Resolved.
FIRE STATION #6
14 Tickets Resolved.
Upgraded telephones system to Key Service Unit.
FIRE STATION #7
4 Tickets Resolved.
FIRE STATION #8
16 Tickets Resolved.
FIRE STATION #9
12 Tickets Resolved.
Augusta Information Technology Annual Report Page 12
HOUSING AND COMMUNITY DEVELOPMENT
MAC-AutoCAD Upgrade.
Relocated department to new location.
Upgraded all VOIP phones.
Relocation of HCD to new building. Provided fiber for network connectivity and network
hardware.
115 Tickets Resolved.
Continued support and maintenance to existing feature classes and provided updates
to support Housing and Community Development activities including Enterprise Zones
and Opportunity Zones.
Orders Processed - 16
HUMAN RESOURCES
72 Tickets Resolved.
Orders Processed - 7
MAC- Replacement for Mobile Device.
Provided ongoing support and maintenance for existing ADP time clocks across the
City.
Assisted Human Resources with ACA Compliance and Reporting.
Provided ongoing support of OneSolution software. Support of this software entails
working with multiple customer departments, but HR is a key customer department.
Implemented COLA increases that went into effect in January 2019.
Implemented changes to the GMEBS contributions and deductions that went into effect
in January 2019.
Implemented Employee Online within One Solution so that employees can view their
pay stubs and W-2s online.
Implemented Neo-Gov Onboarding for new Augusta employees. .
INFORMATION TECHNOLOGY
Orders Processed - 130.
Updated Cityworks App on all devices with MDM.
Conducted cellular device audit, identifying savings of over $100,000 per year.
Upgraded over 400 mobile devices.
Coordinated two sessions of Cyber and Robotics Camp, providing technology learning
opportunities to 50 middle school students.
Pre-planning, configuration and design in preparation of SeeClickFix implementation
Citywide.
Participated in 13 community outreach events at local elementary and high schools.
Captured several drone flights of new development.
MAC-AutoCAD Upgrade - GIS.
Created 492 new Office 365 accounts and deleted 438 defunct Office 365 accounts.
MAC-New Equipment for RF Administrator.
Installed and configured Veeam One for monitoring and analytics of virtual
environment.
Installed and configured EMC 500TB storage array.
MAC- Replacement for Mobile Device.
Closed 663 work tickets and 47 citywide tickets.
Created and maintained custom made story map for GIS. It utilized Javascript, Css,
and HTML with custom coding.
Augusta Information Technology Annual Report Page 13
Created form for Address Request - GIS.
Created form for GIS - Street and Honorary.
Assisted with coordinating the Earth Day Augusta 2019 event with Phinizy Swamp and
Augusta University.
Processed multiple security requests for terminations.
Continued to work with ESRI and internal Network staff to identify and add
infrastructure that would support future growth and expansion of GIS capabilities online.
Continued to support and expand ArcGIS Server Secured Layer for Augusta Maps.
Customers included EMA, Code Enforcement, Utilities, Engineering, Sheriff’s Office,
Fire Department, Information Technology and Planning and Development.
Reported to Google Maps incorrect business locations, road names, addressing issues
and missing roads for correction on their online mapping application to improve
navigation in Augusta since this tool is popular with the public.
Continued collaboration with Board of Education on MRAD provided valuable
addressing information and school data updates.
Maintained over 150 GIS feature classes for the Augusta Enterprise Geodatabase,
adding new feature classes to support asset management for Engineering including
Central Services, Traffic Engineering, Engineering Stormwater, Recreation and Parks,
and ADA. Created Archive Geodatabase for historical data.
Expanded ArcGIS Online presence for Augusta, GA. Implemented the transparency
project through Augusta’s GEOHub – Open Augusta page providing over 50 layers
freely available to Augusta`s citizens.
Updated GIS Documentation including user guides for parcel editing, Augusta Maps,
CityWorks, Addressing Vendor Guide, Addressing and Road Database Maintenance,
etc.
Reviewed road projects for 2019, Reviewed 270 Site and Development plans.
Maintained Authoritative Road Feature Dataset. Incorporated additional Road Book
information, 83 new features, 4,427 edits and validations by GIS Technicians, including
range corrections, routing calculations, and splitting at county line for accurate mileage
counts.
Reviewed plans and assigned addressing for Augusta under the MRAD Project
including reviewing 39 Site Plans (Commercial/Multi-Family) and 11 Developments
(Subdivisions). Work included 2,265 addressing assignments and 2,942 edits and
validation which included structure point location, spelling corrections, and collection of
unit numbering.
Created and continued to maintain various online forms with LaserFiche Forms
Management to support internal business processes including GIS Enterprise Use
Agreement. Development of new Address request form.
Maintenance of Augusta`s drone program. Two staff members retained remote pilot
license.
4008 Tickets Resolved.
Maintained Authoritative Road Feature Dataset. Incorporated additional Road Book
information, 83 new features, 4,427 edits, 3 Renames and validations by GIS
Technicians, including range corrections, routing calculations, and splitting at county
line for accurate mileage counts.
Held 27 Cyber Security for Employees training classes. 500 employees attended.
Augusta Information Technology Annual Report Page 14
Conducted Network and Security Assessment and reviewed the findings and
recommendations.
Emails: Good Mail 6,174,634 - Spam 2,023,767 - Malware 1,739.
JURY CLERK
3 Tickets Resolved.
Upgraded all VOIP phones.
Provided ongoing support for all major applications and processes as necessary.
JUVENILE COURT
Provided ongoing support for all major applications and processes as necessary.
58 Tickets Resolved.
LAND BANK AUTHORITY
24 Tickets Resolved.
LAW DEPARTMENT
Upgraded all VOIP phones.
Orders Processed - 5.
Provided eVerify file for Business Licenses.
Processed multiple open records requests for Planning and Development.
Provided ongoing support for all major applications and processes as necessary.
LAW LIBRARY
Provided ongoing support for all major applications and processes as necessary.
Upgraded all VOIP phones.
6 Tickets Resolved.
LICENSE AND INSPECTION
Orders Processed - 8.
MARSHAL’S OFFICE
112 Tickets Resolved.
Provided mapping support for Marshal Zones and litter enforcement.
Provided task force support for Marshal’s Code Enforcement Division.
Continued support for Marshal Department service requests within Cityworks and
comprehensive reporting.
Maintained sub-organization within Pictometry application.
Orders Processed - 8.
Publish 3D Scene of Municipal Building.
Created form for Jeff Barrett to help automate the officer training process.
MAC- Replacement for Mobile Device.
Provided ongoing support for all major applications and processes as necessary.
Implemented a new Civil Processing Application for the Marshal`s Office.
MARSHAL'S OFFICE - ARA
33 Tickets Resolved.
MARSHAL'S OFFICE - SUBSTATION
67 Tickets Resolved.
MAYOR'S OFFICE
Programmed and installed new Auto Attendant.
Extensive support for Fight Blight Initiative - data collection, data creation, app creation,
dashboard creation including field survey results and data analysis. Created custom
map used by entire committee displaying real time Blight Study Survey results as well
as data from various sources.
Augusta Information Technology Annual Report Page 15
Provided GIS data and support for consultants associated with multiple projects.
25 Tickets Resolved.
NON-COUNTY
Provided GIS data for numerous Augusta-sponsored studies including transit, parking
inventory, ADA compliance activities, etc.
Provided mapping to public through sales of maps and data by written request.
Created banners, graphics, flyers in support of the government supported events.
Created maps and established regular communication with outside agencies (including
the US Postal Service, Board of Education, and Health Department) in support of
improved Augusta addressing initiatives.
Provided Board of Education mapping and analysis support, GIS Data creation, school
data updates, and Pictometry support.
Continued support for Electronic Plan Review in Cityworks. Collaboration between GIS
Team, Planning and Development, Engineering, Utilities, Fire Department, Traffic
Engineering, Health Department, and Tree Commission.
OLD GOVERNMENT HOUSE
3 Tickets Resolved.
PLANNING AND DEVELOPMENT
Provided ongoing support for credit card processing.
Performed multiple installs of the CityView applications.
Processed multiple security requests.
Provided ongoing support for IT related purchases.
Provided ongoing support for the PLAZID application.
Assisted with data clean-up within the CityView database.
Provided ongoing support for the COC Public Access application.
Provided ongoing support for the CityView application.
Conducted monthly status meetings to stay informed on all License and Inspection
technology needs.
Created multiple custom reports from CityView.
Created multiple custom searches in CityView.
Provided multiple CityView configuration, workflow and business rule updates.
Provided support for the annual Alcohol License Renewal process.
Provided support for the annual Business License Renewal process.
Provided support for the annual Request for Gross Revenue process.
Provided ongoing support for the CityView Mobile application.
Provided ongoing support for the CityView Public Portal application.
Provided eVerify report/file for Business Licenses.
Processed multiple vendor access requests for CityView.
Performed multiple map and activity reassignments due to staff turnover.
Added the Business License Past Due Collection Fees to CityView.
Continued the digitizing of historic building plans for archival purposes.
Performed multiple password resets for the CityView application.
Provided ongoing support for the CityView Outlook Add-In.
Provided ongoing support for the CityView/Motorola (Augusta 311) interface for Code
Enforcement.
Processed multiple open records requests.
Upgraded the CityView application to version 2019.9.
Augusta Information Technology Annual Report Page 16
Added a new "Re-Occupancy Fee" for Code Enforcement.
Updated Building Permit Fees.
Implemented the upgraded CityView Alcohol License Renewal process.
Implemented the upgraded CityView Business License Renewal process.
Implemented CityView Mobile for Business Licenses.
Configured credit card machines to auto close at 6pm each day.
Supported citizen engagement AGOL app for ARTS Transportation.
Supported Opportunity Zone Annual Report, provided extensive GIS Analysis from data
imported from various systems for property information within each zone, including
building permits, code enforcement actions, crime rate, and new businesses.
Continued support of GIS data creation from CityView scripts, coordinating new
procedures with IT and Planners to ensure methodology is approved, documented, and
providing usable data for all departments.
Maintained and modified GIS data for CityView ArcGIS Server web services, supporting
new inspector areas, realignment of code enforcement areas, and provided address
validation for pending, current, and retired addresses from MRAD via service.
Continue integration initiative of Planning and Developments GIS Feature Classes into
Augusta`s Enterprise Geodatabase to support decision making and web access for
other city departments` data needs.
Continued support of GIS features for flood property information including LOMR and
new LOMA; continuing coordination of online access to these documents via GIS links.
2017 Flood Maps approved by county in November (including LOMAs and LOMR
updates). Started the migration of all internal applications using flood data. Had to
update FEMA schema to match the needs of our Flood Manager. Added new data to
Secure Layers in Augusta Maps for the Flood Manager to review. Extensive review of
the data took place the last week of the year. Maps were made public 1/8/2020.
Supported online form for developers to conduct submittals electronically for review.
Attended development review committee meetings to support developers.
Implemented cross-departmental Demolition Process in Cityworks.
Electronic Plan Review deployment in Cityworks. Collaboration between GIS Team,
Planning and Development, Engineering, Utilities, Fire Department, Traffic Engineering,
Health Department, and Tree Commission.
Flood zone support for Planning and Development for Community Rating System.
Spanish translation services for Transit Planner - Augusta Public Transit survey.
Created and/or modified multiple custom letters in CityView.
Searched and analyzed the Audit Log to explain several questionable circumstances
regarding CityView records.
Provided support, reports, searches, etc. to assist with producing annual report
statistics.
Provided support and training for Laserfiche for Planning and Development staff to
perform quality checking and searching on the scanned historic building plans.
Completed the Demolition interface between CityView (Planning and Development) and
Cityworks (Environmental Services).
MAC-AutoCAD Upgrade.
MAC- Equipment for Mobile and AV.
391 Tickets Resolved.
Augusta Information Technology Annual Report Page 17
Maintained GIS features in Web Service for CityView. Supported modifications to
Inspector Mapping during deployment of new staff for both Building Inspectors and
Code Enforcement Officers.
Provided addressing validation support for permitting and training to staff on MRAD.
Maintained Zoning GIS feature classes and mapping support. 25 Zoning Updates, 52
Zoning Stipulations, 13 Zoning Special Exceptions.
Supported mapping requests for planning sessions and meeting. Worked closely with
Code Enforcement Staff to create ArcGIS Online custom app to query Code
Enforcement data including custom filters.
PLANNING AND DEVELOPMENT - LICENSE AND INSPECTION
Implemented interface between CityView and Cityworks to facilitate demolition order
data sharing between Code Enforcement, Environmental Services, and Utilities.
PLANNING AND ZONING
Orders Processed – 10.
PROBATE COURT
30 Tickets Resolved.
Upgraded all VOIP phones.
Orders Processed – 3.
MAC- Network Connectivity for Office furniture.
Provided ongoing support for all major applications and processes as necessary.
PROBATION
Provided ongoing support for all major applications and processes as necessary.
2 Tickets Resolved.
PROCUREMENT
Provided ongoing support of OneSolution software. Support of this software entails
working with multiple customer departments, but Procurement is a key customer
department.
Implemented a new software package to enhance operations within the Print Shop.
Provided ongoing support for the monthly updates related to B2GNow.
Orders Processed - 10.
127 Tickets Resolved.
PROCUREMENT - PRINT SHOP
Upgraded all VOIP phones.
PUBLIC DEFENDER
229 Tickets Resolved.
Created form for Public Defender`s Office.
Orders Processed - 6.
Provided ongoing support for the JCATS System.
Provided ongoing support for all major applications and processes as necessary.
PUBLIC SERVICES - MAINTENANCE
Orders Processed - 5.
PUBLIC SERVICES - TREES AND LANDSCAPES
5 Tickets Resolved.
RCCI
64 Tickets Resolved.
Orders Processed - 5.
Augusta Information Technology Annual Report Page 18
Continued support for RCCI on mobile app for Cityworks to support their Stormwater
Maintenance Activities and provided reporting of time, materials, and tonnage of
vegetation cleanup.
MAC- Replacement for Mobile Device.
MAC-New Network Equipment and Location for Graduation Program.
Provided ongoing support for all major applications and processes as necessary.
RECREATION - ADMINISTRATION
Installed Recreation software on new computer replacements.
MAC-AutoCAD Upgrade.
Processed multiple security requests.
Provided ongoing support for IT related purchases.
Provided ongoing support for the ActiveNet application.
Provided ongoing support for ActiveNet credit card processing.
Provided ongoing support for ActiveNet On-Line Registration.
Performed multiple password resets for the ActiveNet application.
Preliminary department meetings, data collection and management in preparation for
Cityworks implementation project.
Orders Processed - 10.
187 Tickets Resolved.
Cityworks support for cemetery staff.
RECREATION - AQUATIC CENTER
11 Tickets Resolved.
RECREATION - AQUATICS
Submitted monthly employee wellness files for Payroll.
RECREATION - BERNIE WARD COMMUNITY CENTER
Installed wireless access points for WIFI connectivity.
RECREATION - BLYTHE PARK
Upgraded telephones system to Key Service Unit.
MAC- Network connectivity for new computers.
2 Tickets Resolved.
RECREATION - CARRIE J. MAYS
3 Tickets Resolved.
Upgraded telephones system to Key Service Unit.
RECREATION - DIAMOND LAKES
Upgraded telephones system to Key Service Unit.
6 Tickets Resolved.
RECREATION - EISENHOWER PARK
2 Tickets Resolved.
Upgraded telephones system to Key Service Unit.
RECREATION - FACILITIES MANAGEMENT
104 Tickets Resolved.
RECREATION - FLEMING ATHLETIC OFFICE
6 Tickets Resolved.
RECREATION - GARRETT COMMUNITY CENTER
Upgraded telephones system to Key Service Unit.
RECREATION - GRACEWOOD CENTER
Installed wireless access points for WIFI connectivity. Installed Comcast cable modem
for internet access.
Augusta Information Technology Annual Report Page 19
RECREATION - H.H. BRIGHAM SENIOR
MAC- Network connectivity for new computers.
RECREATION - JAMESTOWN COMMUNITY CENTER
Installed wireless access points for WIFI connectivity.
RECREATION - JOHNSON COMMUNITY CENTER
Upgraded telephones system to Key Service Unit.
RECREATION - JULIAN SMITH BBQ PIT
Installed wireless access points for WIFI connectivity. Installed Comcast cable modem
for internet access.
RECREATION - MCBEAN PARK
2 Tickets Resolved.
RECREATION - MCDUFFIE WOODS PARK
Upgraded telephones system to Key Service Unit.
RECREATION - SAND HILLS COMMUNITY CENTER
3 Tickets Resolved.
RECREATION - THE BOATHOUSE COMMUNITY CENTER
Upgraded telephones system to Key Service Unit.
RECREATION - WARREN ROAD COMMUNITY CENTER
MAC- Network connectivity for new computers.
RISK MANAGEMENT
Maintained Facilities Safety/Maintenance Evaluation Inspection inside Cityworks and
associated report.
8 Tickets Resolved.
RIVERWALK SPECIAL EVENTS
7 Tickets Resolved.
SHERIFF`S OFFICE - ADMINISTRATION
114 Tickets Resolved.
Continued support of GIS feature classes in Secured Service on AugustaMaps for
internal use and collaboration.
Fulfilled map creation requests.
Orders Processed - 28.
Modified current GIS data and created new data for New World geocoding
requirements. Provided database support for New World and database configuration.
Maintained Crime Mapping Application feature in AugustaMaps for displaying
searchable crime categories by data ranges, area buffers, beat selection, and address.
14,346 crime points added.
Supported GIS Users in software training, GIS applications, and mapping.
Supported Homeless count initiative. Custom app created for local survey. Conducted
user training and field data collection.
Implemented salary increases that went into effect in January 2019 in payroll system.
Provided technical assistance for the necessary calendar changes, accrual rules,
overtime rules, and so forth related to the Sheriff’s Office Payroll.
MAC-New Mobile Equipment for Command Staff.
Provided ongoing support for the New World RMS Suite, Corrections Suite, and Mobile
Suite.
Provided ongoing support for all major applications and processes as necessary.
Implemented a new Digital Evidence Management for CID interview rooms and holding
cells at Sheriff Administration, Narcotics, and the Webster Detention Center.
Augusta Information Technology Annual Report Page 20
SHERIFF`S OFFICE - BOOKING
248 Tickets Resolved.
SHERIFF`S OFFICE - CID
355 Tickets Resolved.
Provided ongoing support for the Tag Search application.
MAC-Replacement for Pollock Devices.
MAC- Relocation of Special Operations.
MAC- Replacement for Mobile Device.
SHERIFF`S OFFICE - CIVIL
15 Tickets Resolved.
SHERIFF`S OFFICE - CRIME SCENE
6 Tickets Resolved.
SHERIFF`S OFFICE - DANIEL VILLAGE
131 Tickets Resolved.
Created new, browser-independent version of DART front-end.
Equipped the Traffic Division with 9 mobile printers for citations.
SHERIFF`S OFFICE - DARE
MAC- Replacement for Mobile Device.
2 Tickets Resolved.
SHERIFF`S OFFICE - EVIDENCE
MAC-Replacement for Pollock Devices.
SHERIFF`S OFFICE - INTERNAL AFFAIRS
MAC-Replacement for Pollock Devices.
27 Tickets Resolved.
SHERIFF`S OFFICE - JAIL ADMIN
174 Tickets Resolved.
SHERIFF`S OFFICE - NARCOTICS
30 Tickets Resolved.
MAC-Replacement for Pollock Devices.
MAC- Relocation of facility.
Upgraded to Voice Over Internet Protocol (VOIP) telephone service.
Relocated department to new location.
SHERIFF`S OFFICE - QUARTERMASTER
2 Tickets Resolved.
SHERIFF`S OFFICE - RECORDS
197 Tickets Resolved.
SHERIFF`S OFFICE - SOUTHGATE
230 Tickets Resolved.
Added ability to mass-tag videos in BodyCam Application to accommodate dash-cam
videos.
MAC-Replacement for Pollock Devices.
SHERIFF`S OFFICE - TRAINING CENTER
16 Tickets Resolved.
SHERIFF`S OFFICE - WEBSTER DETENTION CENTER
12 Tickets Resolved.
SOLICITOR GENERAL
154 Tickets Resolved.
MAC- Replacement for Mobile Device.
Augusta Information Technology Annual Report Page 21
Provided ongoing support for the Tracker Case Management System.
Orders Processed - 5.
Provided ongoing support for all major applications and processes as necessary.
STATE COURT JUDGE
MAC- Replacement for Mobile Device.
Orders Processed - 4.
44 Tickets Resolved.
Provided ongoing support for all major applications and processes as necessary.
Assisted State Court with the transition of the in-house Probation Department to an
external contractor.
SUPERIOR COURT JUDGE
Provided ongoing support for all major applications and processes as necessary.
121 Tickets Resolved.
Orders Processed - 8
MAC- Replacement for Mobile Device.
TAG OFFICE – EAST AUGUSTA
41 Tickets Resolved.
TAG OFFICE – SOUTHSIDE
41 Tickets Resolved.
TAX ASSESSOR'S OFFICE
148 Tickets Resolved.
Processed multiple security requests.
Provided ongoing support for the WinGAP application.
Provided ongoing support for the TACS application.
Provided ongoing support for IT related purchases.
Provided ongoing support for the COC Public Access application.
Performed multiple installs of the WinGAP software application.
Assisted with multiple WinGAP upgrades and structure fixes.
Provided ongoing support for the New Business Process for TAO in CityView.
Conducted monthly status meetings to stay informed on all TAO technology needs.
Provided data analysis and mapping on neighborhood re-numbering project.
Provided support for MRAD addresses with WinGAP as the authoritative site address,
expedited TAO data entry, and provided validated data.
Orders Processed - 6.
Maintained Authoritative Parcel Data for Augusta, Parcel Polygon, ROW, Dimensions,
and Annotation modifications for 2019. 1,348 Parcels edited, 303 Parcels created, 6
New Subdivisions, 74 Right-of-Way acquisitions, 28 combine requests.
Maintain Pictometry Connect Sub-Organization; created new web services to support
staff and allow utilization of software in the field. Granted sub-organization
administrative privileges to TAO staff to manage ConnectExplorer internal users.
Added Qualified Opportunity Zones to GDB per TAO request.
Incorporated Soil Pricing Codes from DOR to Soil data in ArcGIS to facilitate
Conservation Use calculations and updated Model.
Support for data analysis and map creation for GIS Specialist.
Maintained workflow with TAO to track work, validate changes, and finalize parcel
number assignment.
Installed WinGAP software on new computer replacements.
Augusta Information Technology Annual Report Page 22
Facilitated getting new reports from Clerk of Court`s new Eagle Recorder software
application.
Moved qPublic to a new server.
Provided ongoing support for the Mobile Assessor application.
TAX COMMISSIONER'S OFFICE
Upgraded SAGE 50 to the latest version.
Assisted with implementing the DRIVES software application.
Transitioned from State Bank to Cadence Bank.
Kicked off the iasWorld software implementation project.
Provided ongoing support for the Q-Matic application.
Provided ongoing support for the DRIVES application.
Orders Processed - 15.
Provided MRAD support for returned mail evaluations and coordinated joint meeting
with USPS.
Maintained No Bid feature class for properties that are no longer being marketed at tax
sale.
Provided GIS data analysis for special projects.
Custom ArcGIS Online map created to assist with TCO internal mapping needs.
Performed multiple VCS Tax password resets.
Processed multiple security requests.
Provided ongoing support for the VCS Tax application.
Provided ongoing support for the Sturgis Pay application.
Provided ongoing support for the SAGE (Peachtree) application.
Provided ongoing support for the VCS/CDIMS FiFa Interface process with COC.
Updated Mail Fees for specified levy batch numbers.
Provided ongoing support for IT related purchases.
Processed multiple vendor access requests for VCS Tax.
Processed multiple vendor access requests for MAVRO.
Processed multiple vendor access requests for Q-Matic.
Provided ongoing support for the Logicalis Call Center system.
Provided ongoing support for the COC Public Access application.
Provided ongoing support for the VCS Tax/MAVRO interface.
Provided support for South State Bank check scanning.
MAC-New Network Connectivity for Conference Room Scheduler.
Provided ongoing support for the Cisco Call center solution.
145 Tickets Resolved.
Provided GIS data analysis and mapping for special projects.
TRANSIT DEPARTMENT
57 Tickets Resolved.
Provided ongoing support for the TripSpark suite of applications.
Implemented the MyRide mobile and web application.
Provided ongoing support for the PASS application.
Provided ongoing support for the PASS IVR system.
MAC-New Network Connectivity for New Building.
Began conversion to Cityworks for Transit Asset Management System.
Maintained and coordinated GIS feature class updates for bus stops and routes.
Supported Transit in meetings for software transition to TripSpark.
Augusta Information Technology Annual Report Page 23
Continued support for WebGIS app for ArcGIS Online - ARTS Transit Service Area
Mapping.
Assisted Transit (RATP DEV) with developing new route card schedules for City’s
website.
Installed fiber for network connectivity. Installed Comcast for WIFI connectivity. Ordered
network switches and wireless hardware.
UTILITIES - ADMINISTRATION
Continued to provide MRAD address comparison for enQuesta on Stormwater
accounts and addressing validation issues on water and sewer.
Supported Cityworks for all of Utilities including GIS data integration issues, additional
processes, modifications to current workflows, and training.
Supported relational databases Cityworks and ArcSDE with SQL Replication to improve
efficiency of data transfer to ensure timely support for updating data.
Supported Cityworks upgrades including database, program, and interfaces.
Supported Cityworks with Crystal Report creation for clients and performed Cityworks
Analytics for supporting documentation. Created and published an Operations
Dashboard for AUD to monitor the progress of the SL RAT (Sewer Line Rapid
Assessment Tool) program with expanded data visualization capabilities.
Continued support for Fiber Project.
Supported Utilities Easement Project including ArcGIS training and troubleshooting.
Supported Cityworks Storeroom Solution including program modifications, client
training, and reporting.
Supported Cityworks Fort Gordon with modifications, reporting, and maintenance.
Provided support for Root Control project by creating custom ArcGIS Online map used
by contractor to edit data in the field and identify treated sewer gravity mains.
Maintained sub-organization within Pictometry application.
Supported cross-departmental Demolition Process in Cityworks.
Orders Processed - 52.
Provided ArcGIS desktop support and troubleshooting.
Configured Attribute Assistant tool for Water data to ensure data integrity, using
complex expression to automate multiple field calculations per asset.
Supported AUD with developing FOG program work process.
MAC-AutoCAD Upgrade.
Processed multiple network and application security requests.
Provided and coordinated IT purchases based on departmental needs.
Managed Cognos user security.
Managed Invoice Cloud user security.
Managed enQuesta user security.
Supported ICOM3 application.
Supported Utilities Month-End process procedures.
Supported Utilities Year-End process procedures.
Modified and Managed SQL Queries for Water Loss Study Team.
Managed enQuesta files on application server.
Supported enQuesta application.
Supported Invoice Cloud Biller Portal.
Supported Compliance Suite.
Managed Cognos scheduled reports.
Augusta Information Technology Annual Report Page 24
Created and implemented Google Analytics for Utilities.
Managed Utilities e-mail distribution groups.
Provided queries as needed to AUD for enQuesta data.
Supported Field Deployment Management system (FDM).
Created and ran reports for public open records requests.
Setup Trimble Positions to utilize SQL server database.
Upgrade Cognos to version 11.1.
Vendor support for URM.
Upgraded Trimble to version 10.6.1.1.
Upgraded Flowlink Pro to version 5.18.
Provided ongoing support for Netmotion and AnyConnect.
128 Tickets Resolved.
UTILITIES - CENTRAL AVE
32 Tickets Resolved.
Assisted with assessment of RFID for inventory management within Cityworks.
Processed multiple network and application security requests.
Provided ongoing support for Netmotion and AnyConnect.
Provided ongoing support for Cityworks.
Continued support of Utilities Facilities and Maintenance department.
Provided and coordinated IT purchases based on departmental needs.
Provided on-going support for ETAP.
UTILITIES – ENGINEERING
158 Tickets Resolved.
UTILITIES - FORT GORDON
27 Tickets Resolved.
Process network and application security requests.
Provided and coordinated IT purchases based on departmental needs.
Provided ongoing support for Netmotion and AnyConnect.
Provided ongoing support for Cityworks.
Continued support of Fort Gordon Location.
Supported InfoWater application.
UTILITIES - HIGHLAND AVE FILTER
39 Tickets Resolved.
UTILITIES - HIGHLAND AVE FILTER PLANT
Supported Water Quality Report and processed new year`s reports.
Continued support of Water Treatment Plants.
Provided ongoing support for Netmotion and AnyConnect.
Provided mobile devices support.
Processed network and application security requests.
Provided and coordinated IT purchases based on departmental needs.
Continued support of WIMS software.
UTILITIES - METERING
61 Tickets Resolved.
Began support for upgrade of MVRS to FCS (meter reading software).
Began support for integration of Cityworks and enQuesta.
Began assessment of Advanced Metering Infrastructure for Metering.
Supported Invoice Cloud Biller Portal.
Augusta Information Technology Annual Report Page 25
Continued support of Metering department.
Processed multiple network and application security requests.
Provided ongoing support for Meter Reading Handheld units.
Provided ongoing support of MVRS.
Provided ongoing support for enQuesta.
Assisted with Tyco security support.
Supported FDM (Field Deployment Management system).
UTILITIES - N. MAX HICKS WATER TREATMENT PLANT
Provided ongoing support for Cityworks.
Provided and coordinated IT purchases based on departmental needs.
Continued support of Water Treatment Plants.
Processed network and application security requests.
19 Tickets Resolved.
UTILITIES - PEACH ORCHARD
Provided and coordinated IT purchases based on departmental needs.
Processed multiple network and application security requests.
Continued support of Customer Service department.
Supported enQuesta Document Designer.
Assisted with supporting EDMS.
Managed Invoice Cloud user security.
Managed enQuesta user security.
Managed Cisco Finesse user security.
Supported Invoice Cloud Biller Portal.
Supported Cisco IVR call recordings.
Provided queries as needed to AUD for IVR data.
Supported IVR phone system.
Provided ongoing support for Cisco Reporting.
Supported cashiering mobile devices for taking credit card payments.
Provided ongoing support for enQuesta.
Provided ongoing support for Q-matics system.
Managed enQuesta printers.
Assisted with internal Customer moves.
Supported outdial process for Credit and Collections.
Provided support and data reporting for online payments.
Supported Pay-By-Text.
Provided support and data reporting for telephone payments.
Provided support for WebConnect.
Managed security for Q-matics system.
Supported software for South State Bank.
Managed IVR prompt changes and additions.
Performed IVR script changes as needed.
Managed Cognos user security.
Supported Cognos.
Supported call monitoring.
Supported Mavro remittance process.
Supported FDM (Field Deployment Management system).
80 Tickets Resolved.
Augusta Information Technology Annual Report Page 26
UTILITIES - PLANT 2
Processed network and application security requests.
Provided and coordinated IT purchases based on departmental needs.
UTILITIES - PLANT 3
Provided and coordinated IT purchases based on departmental needs.
Processed network and application security requests.
UTILITIES - RAW WATER PUMPING
8 Tickets Resolved.
UTILITIES - RAW WATER PUMPING STATION
Processed multiple network and application security requests.
Provided and coordinated IT purchases based on departmental needs.
Supported change process for new building.
UTILITIES - WALKER ST
77 Tickets Resolved.
Implemented payment kiosk for Customer Service.
Assisted with ACH file issues.
Performed IVR script changes.
Managed Cognos user security.
Managed IVR prompt changes and additions.
Managed security for Q-matics system.
Supported software for South State Bank.
Provided Support for WebConnect.
Supported IVR Customer Service Holiday messages.
Managed monthly Open Issues discussion via conference call with vendor (Systems
and Software) to keep abreast of the status of open enQuesta issues.
Provided ongoing support for enQuesta.
Managed enQuesta printers.
Processed network and application security requests.
Provided support for H2O Map.
Provided Support and Data Reporting for On-Line Payments.
Supported Pay-By-Text.
Provided Support and Data Reporting for Telephone Payments.
Provided and coordinated IT purchases based on departmental needs.
Processed network and application security requests.
Continued support of Customer Service department.
Supported enQuesta Document Designer.
Assisted with supporting EDMS.
Managed Invoice Cloud user security.
Managed enQuesta user security.
Managed Cisco Finesse user security.
Supported Invoice Cloud Biller Portal.
Supported Cisco IVR call recordings.
Provided queries as needed to AUD for IVR data.
Supported IVR phone system.
Provided ongoing support for Cisco Finesse.
Provided ongoing support for Cisco Reporting.
Supported cashiering mobile devices for taking credit card payments.
Augusta Information Technology Annual Report Page 27
Provided ongoing support for enQuesta.
Provided ongoing support for Q-matics system.
Managed enQuesta printers.
Updated and supported Mavro Data Views.
Provided support for assessment of Billing Revenue Analysis for Customer Service.
Support live call monitoring.
Supported Mavro remittance process for mailed payments.
Installed FDM for meter reading assessments.
UTILITIES - WASTE WATER TREATMENT
6 Tickets Resolved.
UTILITIES C AND M WYLDS RD
70 Tickets Resolved.
Commission Meeting Agenda
5/19/2020 2:00 PM
Approve an award from Edward Bryne Memorial Justice Assistance Grant (JAG) Program in the
amount of $102,542.00 for the Coronavirus Emergency Program
Department:Richmond County Sheriff's Office
Department:Richmond County Sheriff's Office
Caption:Accept an award in the amount of $102,542.00 from Edward
Bryne Memorial Justice Assistance Grant (JAG) Program for the
Richmond County Sheriff's Office. The monies will assist in the
preparation and prevention of the Coronavirus.
Background:The purpose of this project is provide preparation and prevention
for the Coronavirus disease. In the first quarter of 2020 the
United States was introduced to novel Coronavirus
disease. Augusta Richmond County has limited resources and
supplies to provide to the maximum safety for all citizens. Any
additional funding opportunity would provide resources for
additional personal protective equipment to protect employees
and citizens to stop the spread of Coronavirus. The Augusta
Richmond County Sheriff’s Office would like to use the
Department of Justice funding source to purchase a tele-court
system for the Richmond County Jail. This project would also
benefit Augusta Judicial Circuit in the prevention of the
Coronavirus spread. The tele-court system would prevent
transportation to courts and provide safety to the jailer deputy,
inmates, and personnel working at the judicial office. In
addition, this would make the process of releasing inmates faster
which would also decrease the jail population. All these efforts
would be beneficial in preventing the spread of the Coronavirus.
The general purpose would be to prevent the risk of exposure.
According to CDC.Gov/COVID-19, the minimum personal
protective equipment recommended is disposable gloves, gowns,
N-95 or higher respirator, and eye protection for those working
in law enforcement. The Richmond County Sheriff’s Office is
requesting personal protective equipment, hand sanitizer, and
large quantities of bleach to keep the facilities completely
sanitized during this crisis. The Augusta Richmond County
Sheriff’s is requesting funding to help prevent the spread of the
Coronavirus.
Cover Memo
Analysis:The Richmond County Sheriff's Office will purchase personal
protective equipment and a tele-court system to prevent the
spread of the Coronavirus.
Financial Impact:This is a 100% reimbursable grant. Upon completion of
purchases, RCSO will submit the required paperwork to receive
the reimbursement.
Alternatives:None
Recommendation:Approve funding in the amount of $102,542.00 to allow the
Richmond County Sheriff's Office to participate in the FY20
Edward Bryne Memorial Justice Assistance Grant Program.
Funds are
Available in the
Following
Accounts:
NA -100% Reimbursable from grant. Will setup org key in fund
220.
REVIEWED AND APPROVED BY:
Cover Memo
Department of Justice (DOJ)
Office of Justice Programs
Washington, D.C. 20531Office of the Assistant Attorney General
May 4, 2020
Mayor Hardie Davis Jr.
Augusta Richmond County
535 Telfair Street, Suite 800
Augusta, GA 30901-4443
Dear Mayor Davis:
On behalf of Attorney General William P. Barr, it is my pleasure to inform you that the Office of Justice Programs (OJP), U.S.
Department of Justice (DOJ), has approved the application by Augusta Richmond County for an award under the OJP funding
opportunity entitled "BJA FY 20 Coronavirus Emergency Supplemental Funding Program." The approved award amount is
$102,542. These funds are for the project entitled Coronavirus Emergency Program.
The award document, including award conditions, is enclosed. The entire document is to be reviewed carefully before any
decision to accept the award. Also, the webpage entitled "Legal Notices: Special circumstances as to particular award
conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm) is to be consulted prior to an acceptance. Through that
"Legal Notices" webpage, OJP sets out -- by funding opportunity -- certain special circumstances that may or will affect the
applicability of one or more award requirements. Any such legal notice pertaining to award requirements that is posted
through that webpage is incorporated by reference into the award.
Please note that award requirements include not only award conditions, but also compliance with assurances and certifications
that relate to conduct during the period of performance for the award. Because these requirements encompass financial,
administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds), it is
vital that all key staff know the award requirements, and receive the award conditions and the assurances and certifications, as
well as the application as approved by OJP. (Information on all pertinent award requirements also must be provided to any
subrecipient of the award.)
Should Augusta Richmond County accept the award and then fail to comply with an award requirement, DOJ will pursue
appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award
funds.
Please direct questions regarding this award as follows:
- For program questions, contact Flora D. Lawson, Program Manager at (202) 305-9216; and
- For financial questions, contact the Customer Service Center of OJP's Office of the Chief Financial Officer at
(800) 458-0786, or at ask.ocfo@usdoj.gov.
We look forward to working with you.
Sincerely,
Encl.
Katharine T. Sullivan
Principal Deputy Assistant Attorney General
Director
Michael L. Alston
Department of Justice (DOJ)
Office of Justice Programs
May 4, 2020
Mayor Hardie Davis Jr.
Augusta Richmond County
535 Telfair Street, Suite 800
Augusta, GA 30901-4443
Congratulations on your recent award. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of
Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office
of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in
discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Title IX of
the Education Amendments of 1972, require recipients of federal financial assistance to give assurances that they will comply with
those laws. In addition to those civil rights laws, many grant program statutes contain nondiscrimination provisions that require
compliance with them as a condition of receiving federal financial assistance. For a complete review of these civil rights laws and
nondiscrimination requirements, in connection with OJP and other DOJ awards, see
https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or
groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits
permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non-
discriminatory manner to their service population or have employment practices that meet equal-opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency
Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection
with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2)
submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42,
subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c),
.205(c)(5). Please submit information about any adverse finding to the OCR at the above address.
We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and
other DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination
responsibilities as a recipient of federal financial assistance, please do not hesitate to let us know.
Dear Mayor Davis:
Sincerely,
cc:Grant Manager
Financial Analyst
Washington, DC 20531
Office of Civil Rights
Grant
PAGE 1 OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
1. RECIPIENT NAME AND ADDRESS (Including Zip Code)
Augusta Richmond County
535 Telfair Street, Suite 800
Augusta, GA 30901-4443
8. SUPPLEMENT NUMBER
00
9. PREVIOUS AWARD AMOUNT
10. AMOUNT OF THIS AWARD
$ 0
$ 102,542
11. TOTAL AWARD $ 102,542
2a. GRANTEE IRS/VENDOR NO.
586000882
2b. GRANTEE DUNS NO.
073438418
3. PROJECT TITLE
Coronavirus Emergency Program
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY20(BJA - CESF) Pub. L. No. 116-136, Div. B; 28 U.S.C. 530C
14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
16.034 - Coronavirus Emergency Supplemental Funding Program
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
GRANTEE ACCEPTANCE
Katharine T. Sullivan
Principal Deputy Assistant Attorney General
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES 21.
FISCAL
YEAR
FUND
CODE
BUD.
ACT.OFC.
DIV.
REG.SUB.POMS AMOUNT
VDBX 80 00 00 102542
VVDUGT0327
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Hardie Davis
Mayor
4. AWARD NUMBER:2020-VD-BX-0275
5. PROJECT PERIOD: FROM
BUDGET PERIOD: FROM
6. AWARD DATE 7. ACTION
Initial
05/04/2020
TO
TO
01/20/2020
01/20/2020
01/31/2022
01/31/2022
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE17. SIGNATURE OF APPROVING OFFICIAL
16
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Grant
PAGE 2 OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE 05/04/2020PROJECT NUMBER 2020-VD-BX-0275
SPECIAL CONDITIONS
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during
the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices:
Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may
result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal
action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be
held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
1.
OJP FORM 4000/2 (REV. 4-88)
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PAGE 3 OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE 05/04/2020PROJECT NUMBER 2020-VD-BX-0275
SPECIAL CONDITIONS
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY
2019 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2019 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2019 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to
Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
2.
3.
4.
OJP FORM 4000/2 (REV. 4-88)
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PAGE 4 OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE 05/04/2020PROJECT NUMBER 2020-VD-BX-0275
SPECIAL CONDITIONS
Required training for Point of Contact and all Financial Points of Contact
Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully
completed an "OJP financial management and grant administration training" by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2018, will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or
FPOC must have successfully completed an "OJP financial management and grant administration training" by 120
calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new
POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful
completion of such a training on or after January 1, 2018, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition
include a session on grant fraud prevention and detection
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to
comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise
OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200
Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any
of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the
identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ
awarding agency, must seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to
eliminate any inappropriate duplication of funding.
5.
6.
7.
OJP FORM 4000/2 (REV. 4-88)
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PAGE 5 OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE 05/04/2020PROJECT NUMBER 2020-VD-BX-0275
SPECIAL CONDITIONS
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM),
currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM,
as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients
(first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
8.
OJP FORM 4000/2 (REV. 4-88)
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PAGE 6 OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE 05/04/2020PROJECT NUMBER 2020-VD-BX-0275
SPECIAL CONDITIONS
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1) and (2).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) and (2) that, generally speaking, make it unlawful, in the United
States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1) and (2).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the
recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an
appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper
E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to
confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or
in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
9.
OJP FORM 4000/2 (REV. 4-88)
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PAGE 7 OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE 05/04/2020PROJECT NUMBER 2020-VD-BX-0275
SPECIAL CONDITIONS
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1)
and (2).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify
website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-
Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within the
scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have
specific federal authorization), and are incorporated by reference here.
Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
10.
11.
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Unreasonable restrictions on competition under the award; association with federal government
SCOPE. This condition applies with respect to any procurement of property or services that is funded (in whole or in
part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of
the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of
this condition must be among those included in any subaward (at any tier).
1. No discrimination, in procurement transactions, against associates of the federal government
Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 (requiring
awards to be "manage[d] and administer[ed] in a manner so as to ensure that Federal funding is expended and
associated programs are implemented in full accordance with U.S. statutory and public policy requirements") and
200.319(a) (generally requiring "[a]ll procurement transactions [to] be conducted in a manner providing full and open
competition" and forbidding practices "restrictive of competition," such as "[p]lacing unreasonable requirements on
firms in order for them to qualify to do business" and taking "[a]ny arbitrary action in the procurement process") -- no
recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on
the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or
entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R.
200.319(a) or as specifically authorized by USDOJ.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. The term "associate of the federal government" means any person or entity engaged or employed (in the past or at
present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at any tier), grant
recipient or -subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or activity for or on
behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for
such employment or engagement, and any person or entity committed by legal instrument to undertake any such work,
project, or activity (or to provide such goods or services) in future.
B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
13.
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Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by
DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an
associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by
the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.
The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm.
14.
15.
16.
17.
18.
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Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding
written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements
that pertain to recipients and subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at
https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part
38, under e-CFR "current" data.
19.
20.
21.
22.
23.
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Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There
may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending,
or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that
applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2020) The recipient, and any
subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in
federal appropriations statutes. Pertinent restrictions that may be set out in applicable appropriations acts are indicated
at https://ojp.gov/funding/Explore/FY20AppropriationsRestrictions.htm, and are incorporated by reference here. Should
a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall
within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed
without the express prior written approval of OJP.
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person
has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: Office of the Inspector General, U.S. Department of Justice,
Investigations Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (3) by facsimile
directed to the DOJ OIG Fraud Detection Office (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
24.
25.
26.
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Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
27.
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Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain related
information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk
includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include
the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
Signing Authority
This award must be signed by an authorized official of the applicant State, local, or tribal government, on behalf of that
applicant State, unit of local government, or Tribe, unless the applicant designates an organizational unit to apply on its
behalf. For example, if designated by a unit of local government, a Police Department or Sheriff’s Office (or similar
agency) may apply on behalf of the applicant jurisdiction, as long as the department, office, or agency is listed as the
organizational unit on the SF-424. In that case, the head of the designated organizational unit (such as a Police Chief or
Sheriff) may sign the award. Documentation of the designation by the appropriate governing body must be retained by
the grant recipient.
The "Emergency Appropriations for Coronavirus Health Response and Agency Operations" law (Public Law 116-136)
includes definitions, reporting requirements, and certain other provisions that apply (whether in whole or in part) to this
award. In addition, consistent with the CESF Program's purposes, which involve preparing for, preventing, and
responding to the coronavirus national emergency, OJP will provide notice of any additional CESF program-specific
grants administrative requirements on an award page, accessible at https://www.ojp.gov/funding/explore/CESF-
program-specific-condition, that is incorporated by reference here.
28.
29.
30.
31.
32.
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The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant
funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk
grantee; or termination of an award(s).
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $25,000 or
more and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $25,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award
conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any
subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of
specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon
request, documentation of its policies and procedures for monitoring of subawards under this award.
Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of
the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly
Federal Financial Report, SF 425.
Justice Information Sharing
Recipients are encouraged to comply any information-sharing projects funded under this award with DOJ's Global
Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) is encouraged
to conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at:
https://it.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier) must document planned
approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects
shared information.
Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity.
33.
34.
35.
36.
37.
38.
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Compliance with National Environmental Policy Act and related statutes
Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National
Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental
impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient.
Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior
to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by
the award, the recipient agrees to contact BJA. The recipient understands that this condition applies to new activities as
set out below, whether or not they are being specifically funded with these award funds. That is, as long as the activity
is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order
to use these award funds, this condition must first be met. The activities covered by this condition are: a. New
construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive
area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any
proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly
change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine
laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/ or an Environmental Impact Statement, as directed by BJA. The recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at https:/ / bja.gov/ Funding/ nepa.html,
for programs relating to methamphetamine laboratory operations. Application of This Condition to Recipient's Existing
Programs or Activities: For any of the recipient's or its subrecipients' existing programs or activities that will be funded
by these award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation
by BJA of a national or program environmental assessment of that funded program or activity.
Establishment of interest-bearing account
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is
required to establish an interest-bearing account dedicated specifically to this award. Recipients (and subrecipients)
must maintain advance payments of federal awards in interest-bearing accounts, unless regulatory exclusions apply (2
C.F.R. 200.305(b)(8)). The award funds, including any interest, may not be used to pay debts or expenses incurred by
other activities beyond the scope of the Coronavirus Emergency Supplemental Funding (CESF) program . The recipient
also agrees to obligate the award funds in the account(including any interest earned) during the period of performance
for the award and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned,
must be returned to OJP at the time of closeout.
Expenditures requiring prior approval
No funds under this award may be expended on individual items costing $500,000 or more, or to purchase Unmanned
Aerial Systems (UAS), Unmanned Aircraft (UA), and/or Unmanned Aerial Vehicles (UAV) without prior written
approval from BJA. Prior approval must be obtained post-award, through the submission and approval of a Grant
Adjustment Notice (GAN) through OJP’s Grant Management System (GMS).
39.
40.
41.
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Bureau of Justice Assistance
AWARD DATE 05/04/2020PROJECT NUMBER 2020-VD-BX-0275
SPECIAL CONDITIONS
Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after January 20, 2020
The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of
the first day of the period of performance for the award (January 20, 2020), however, the recipient may choose to incur
project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a
minimum-- (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are
removed by OJP (via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that
precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the
condition is removed.)
Nothing in this condition shall be understood to authorize the recipient (or any subrecipient at any tier) to use award
funds to "supplant" State or local funds.
Use of funds for DNA testing; upload of DNA profiles
If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded
to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA
laboratory with access to CODIS. No profiles generated under this award may be entered or uploaded into any non-
governmental DNA database without prior express written approval from BJA. Award funds may not be used for the
purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS.
Body armor - compliance with NIJ standards and other requirements
Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level,
make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply
with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body Armor
Model List (https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic-armor.aspx). In addition, ballistic-
resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted, as set
forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information can be found here: https:/ / nij.gov/ topics/
technology/ body-armor/ pages/ safety-initiative.aspx.
42.
43.
44.
OJP FORM 4000/2 (REV. 4-88)
16
Memorandum To:
From:
Subject:
Washington, D.C. 20531
Orbin Terry, NEPA Coordinator
Categorical Exclusion for Augusta Richmond County
The Coronavirus Emergency Supplemental Funding (CESF) Program allows eligible states, local units of
government, and tribes to support a broad range of activities including preventing, preparing for, and responding to
the coronavirus.
All recipients of CESF funding must assist BJA in complying with NEPA and other related federal environmental
impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a
sub-grantee or third party.
BJA’s expectation is that none of the following activities will be conducted whether under this federal award or a
related third party action:
(1) New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located
within a 100-year flood plain, a wetland, or habitat for an endangered species
(3) A renovation that will change the basic prior use of a facility or significantly change its size
(4) Research and technology whose anticipated and future application could be expected to have an effect on the
environment
(5) Implementation of a program involving the use of chemicals (including the
identification, seizure, or closure of clandestine methamphetamine laboratories) other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office,
household, recreational, or education environments.
Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion
as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations.
If, however, award funds are proposed to be used for any of the enumerated projects or activities above, grant
recipients must contact their grant manager, and receive written approval prior to commencing that project or
activity.
Questions about this determination may be directed to your grant manager or Orbin Terry, Environmental
Coordinator for BJA.
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
Official Grant File
GRANT MANAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
1. STAFF CONTACT (Name & telephone number)
PROJECT NUMBER
6. NAME & ADRESS OF SUBGRANTEE
7. PROGRAM PERIOD 8. BUDGET PERIOD
9. AMOUNT OF AWARD 10. DATE OF AWARD
11. SECOND YEAR'S BUDGET
2020-VD-BX-0275
2. PROJECT DIRECTOR (Name, address & telephone number)
4. TITLE OF PROJECT
12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
5. NAME & ADDRESS OF GRANTEE
Grant
This project is supported under FY20(BJA - CESF) Pub. L. No. 116-136, Div. B; 28 U.S.C. 530C
Veronica Brown
Finance Director
535 Telfair Street, Suite 800
Finance Department
Augusta, GA 30901-4441
(706) 821-1067
PAGE 11OF
The Coronavirus Emergency Supplemental Funding (CESF) Program allows States, U.S. Territories, the District of Columbia, units of local government, and
federally recognized tribal governments to support a broad range of activities to prevent, prepare for, and respond to the coronavirus. Funded projects or initiatives
may include, but are not limited to, overtime, equipment (including law enforcement and medical personal protective equipment), hiring, supplies (such as gloves,
masks, sanitizer), training, travel expenses (particularly related to the distribution of resources to the most impacted areas), and addressing the medical needs of
inmates in state, local, and tribal prisons, jails, and detention centers.
NCA/NCF
Flora D. Lawson
(202) 305-9216
OJP FORM 4000/2 (REV. 4-88)
Coronavirus Emergency Program
Augusta Richmond County
535 Telfair Street, Suite 800
Augusta, GA 30901-4443
TO:01/20/2020 01/31/2022FROM:TO:01/20/2020 01/31/2022FROM:
05/04/2020 $ 102,542
3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
3a. TITLE OF THE PROGRAM
BJA FY 20 Coronavirus Emergency Supplemental Funding Program
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
Commission Meeting Agenda
5/19/2020 2:00 PM
GEMA/HS Statewide Mutual Aid and Assistance Agreement
Department:Fire
Department:Fire
Caption:Motion to approve the GEMA/HS Statewide Mutual Aid and
Assistance Agreement and authorize the Mayor to execute the
agreement.
Background:This agreement helps ensure the timely provision of mutual aid
assistance in emergencies and the reimbursement of costs
incurred by those parties who render such assistance.
Analysis:
Financial Impact:
Alternatives:None
Recommendation:Approve the GEMA/HS Statewide Mutual Aid and Assistance
Agreement and authorize the Mayor to execute the agreement
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
Commissioner Ben Hasan
Department:
Department:
Caption:Discuss the upcoming COLA for city employees. (Requested
by Commissioner Ben Hasan)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
Augusta MS4 Storm Water Management Program
Department:Engineering
Department:Engineering
Caption:Approve entering into Memorandum of Understanding (MOU)
with a local Non-profit Organization (Greater Augusta Arts
Council) to create opportunities for Augusta citizen’s
participation in activities that are designed to reduce pollutants
in local waterways and authorized Mayor to sign MOU as
requested by the Augusta Engineering Department.
Background:Augusta, Georgia has been tasked through the stormwater
NPDES MS4 Permit to develop and implement public outreach
and involvement activities that are designed to reduce pollutants
in local waterbodies. Greater Augusta Arts Council is a local
non-profit organization and have ongoing public education and
public involvement programs in Richmond County. Augusta
Engineering Department (AED) presently does not have a public
education stormwater drain arts program but there is a need to
expand surface water quality public education and involvement
activities thorough this program.
Analysis:Partnering with this local non-profit organization (Greater
Augusta Arts Council) will be a more cost-effective approach
and MOU would allow this organization to function as an
extended arm of AED in delivery and implementation of public
education and public involvement programs through storm drain
art activities such as images and markers. It will also provide
continuity of ongoing public education efforts.
Financial Impact:No additional funds are requested. AED utilizes engineering
stormwater program operation funds to support public outreach
& public education activities. AED will be allocating up to
$7,000 to support activities covered under this MOU.
Alternatives:1). Do not approve and identify alternative way to perform
needed task and complete required activities.
Cover Memo
Recommendation:Approve entering into Memorandum of Understanding (MOU)
with a local Non-profit Organization (Greater Augusta Arts
Council) to create opportunities for Augusta citizens
participation in activities that are designed to reduce pollutants
in local waterways and authorized Mayor to sign MOU as
requested by the Augusta Engineering Department.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: Activities are supported through AED
engineering operational funds ($7,000 year) 581-044320-
5211120
REVIEWED AND APPROVED BY:
Cover Memo
1 | 4 P a g e
G r e a t e r A u g u s t a A r t s C o u n c i l M O U 0 2 0 7 2 0 2 0 v e r 1
MEMORANDUM OF UNDERSTANDING
between
Augusta, Georgia
and
Greater Augusta Arts Council
This Memorandum of Understanding (hereinafter “Memorandum”) made this _____ day of
___________________, 2020, by and between AUGUSTA, GEORGIA, as a political subdivision of
the State of Georgia (hereinafter referred to as “Augusta, Georgia” or “Augusta”), as Party of
the First Part, and Greater Augusta Arts Council (hereinafter referred to as “GAAC“) as Party of
the Second Part.
WHEREAS, the GAAC is the professional partnering entity assisting Augusta Engineering
Department (AED) in Public Outreach & Education program and Surface Water Quality
Assessment Program;
WHEREAS, the specific requirements of Municipal Separate Storm Sewer System National
Pollutant Discharge Elimination System (NPDES) Permit and associated Augusta Stormwater
Management Plan is to expand existing water quality monitoring program and implement
activities for water quality improvements of local water bodies in the Augusta through public
outreach & education and utilization of relevant best management practices;
WHEREAS, Augusta has determined that it would be of benefit to the citizens of Augusta,
Georgia to contribute funding for the continuity of developing and conducting public education
and outreach activities to educate the citizens of Augusta about protecting surface water
quality through preventing the introduction of contaminants of concerns into the storm
conveyance system;
WHEREAS, Augusta has determined it would be cost effective approach and of benefit to the
citizens of Augusta, Georgia to continue coordination with GAAC to educate and involve the
citizens of Augusta about protecting surface water quality through public involvement and
outreach activities.
NOW, THEREFORE, as a desire of Augusta and GAAC to properly coordinate the development
and implementation of these surface water quality protection activities through public
outreach and involvement events, the parties hereby agree as follows:
2 | 4 P a g e
G r e a t e r A u g u s t a A r t s C o u n c i l M O U / M a r c h 2 0 2 0 v e r 1
UNDERSTANDING:
Augusta, Georgia and GAAC do hereby agree to the following:
1. The GAAC will conduct public involvement events, develop and disseminate public outreach
and community education material through local media, public workshops, local school events,
art programs and events, and other available means. All these activities shall be performed by
GAAC; while Augusta Engineering Department (AED) will maintain program management,
coordination, and communication with the program’s other partners.
2. The GAAC and AED shall expand existing public involvement activities within local watersheds
to minimize adverse impacts on water quality of stressed watersheds to identify problematic
areas using Environmental Protection Division approved methodology.
3. The GAAC shall produce relevant deliverables as specified in work plan specifically developed
by the GAAC and approved by the AED.
4. AED shall contribute funds up to $7,000/year from its environmental (stormwater) and
engineering operational funds to support expanded public outreach and community education
activities.
5. The GAAC shall submit quarterly reimbursement claims with detailed description of work
done during that quarter to AED within five days by end of the respective quarter. These
reimbursement claims shall be prepared in a format acceptable by the AED.
6. Upon completion of the activities funded by AED, material produced under this MOU will
become property of Augusta. However, the GAAC has non-exclusive rights to use this material
for their activities and scientific search purposes after obtaining permission from AED.
7. The GAAC and AED shall explore ways to expand the program beyond work plan activities
and explore other sources of funding to carry out these activities.
3 | 4 P a g e
G r e a t e r A u g u s t a A r t s C o u n c i l M O U / M a r c h 2 0 2 0 v e r 1
DELIVERABLES:
The GAAC shall provide to Augusta Engineering Department a quarterly project report
describing activities outlined in the yearly work plan and any requested documentation
required under this MOU.
TIME:
This MOU will remain in effect for the duration of Augusta MS4 NPDES current Permit term and
will be automatically renewed with proceeding terms upon renewal of Augusta’s MS4 NPDES
Permit and as agreed by both parties.
TERMINATION:
Both parties may terminate this MOU at any time by giving of forty-five (45) days written notice
of such termination. Upon receipt of such notice of termination, GAAC shall discontinue all
work under this MOU. Data gathered and material produced will become property of Augusta
with GAAC maintaining the rights to use for public education and scientific advancement
purposes.
MISCELLANEOUS:
1. This Memorandum of Understanding shall be controlled by and construed in accordance with
the laws of the State of Georgia.
2. Any notice given under this Memorandum shall be deemed given when provided in writing to
the following persons:
TO AUGUSTA, GA:
AUGUSTA ENGINEERING DEPARTMENT
ENGINEERING ADMINISTRATION
ATTN: DIRECTOR OF ENGINEERING
452 WALKER ST, SUITE 110, AUGUSTA, GEORGIA 30901
TO: GREATER AUGUSTA ARTS COUNCIL:
ATTENTION: EXECUTIVE DIRECTOR
1301 GREENE ST.
AUGUSTA, GA 30904
4 | 4 P a g e
G r e a t e r A u g u s t a A r t s C o u n c i l M O U / M a r c h 2 0 2 0 v e r 1
This Memorandum of Understanding is the entire agreement between the parties, and may not
be amended, except by a writing executed by both parties.
APPROVED:
GREATER AUGUSTA ARTS COUNCIL AUGUSTA, GEORGIA
By: _____________________________ By: ____________________________
Mayor
Date: ___________________________ Date: __________________________
ATTEST: ATTEST: __________________________
Clerk of Commission
Date:______________________________ Date:______________________________
Commission Meeting Agenda
5/19/2020 2:00 PM
Engineering Services for Streambank Stabilization Design, Permitting and Construction – RFQ 18-152
Department:Engineering
Department:Engineering
Caption:Approve final Phase funding for Streambank Stabilization
Design, Permitting and Construction Engineering Services
Agreement to Pond & Company in the amount of $154,712.61
for Sandpipe Lane Site and $163,597.61 for Morningside Drive
Site as requested by the AED. RFQ 19-152.
Background:Streambank erosion and failure are noted county-wide and its
impact is negative on adjacent properties. The objective of
Stream Bank Restoration and Improvements project in areas
experiencing localized property damages is to implement control
measures and improvements that mitigate the failing banks
conditions in these areas and restore these banks in an
ecofriendly manner. On May 8, 2019 Commission approved the
award of Streambank Stabilization Design, Permitting and
Construction Engineering Services Agreement to three qualified
firms including Pond & Company. W ork is released as a
Phased Task Order. Concept Phase (Task one) was released in
September 2019 and is complete now.
Analysis:On September 5, 2019, Augusta Commission approved concept
phase (Task one) funding for Sandpipe Lane site and
Morningside Drive. Concept phase is complete and the project is
ready for completing design & construction plans and
environmental permitting. Scope consists of bio-engineered
stream bank stabilization design, regulatory permitting, public
outreach, and construction phase construction engineering and
inspections.
Financial Impact:Stormwater Utility Funds.
Alternatives:1). Do not approve and find alternative to address county-wide
streambank restoration needs.
Cover Memo
Recommendation:Approve final Phase funding for Streambank Stabilization
Design, Permitting and Construction Engineering Services
Agreement to Pond & Company in the amount of $154,712.61
for Sandpipe Lane Site and $163,597.61 for Morningside Drive
Site as requested by the AED. RFQ 19-152
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: Stormwater Utility Funds 581-044320-5211120
REVIEWED AND APPROVED BY:
Cover Memo
(SA02) – For changes greater than $20,000)
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Pond & Company Consultant, entered into a contract with Augusta-Richmond County
on September 3, 2019 , for Engineering Design Services associated with the Stormwater Utility Fee
Implementation Project No. N/A, File Reference No. 19-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
It is agreed that as a result of the above described modification the contract amount is increased by
$318,320.00 from $24,000.00 to a new total of $342,320.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in
no way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Pond & Company, Consultant, hereby agree to said Supplemental Agreement
consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is
hereby made a part of the original contract to be performed under the specifications thereof, and that
the original contract is in full force and effect, except insofar as it might be modified by this Supplemental
Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY POND & COMPANY
AUGUSTA, GEORGIA
Hardie Davis, Jr., Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 581-044320-5211120
Supplemental Agreement Number: 1
Purchase Order Number: 19ENG808
Additional services for Sandpipe Lane Site $154,712.61
And Morningside Drive Site $163,597.61
April 29, 2020
Hameed Malik, Ph.D, P.E
Director of Engineering
Augusta Engineering Department
452 Walker St., Suite 110
Augusta, GA 30901
Re: Proposal to Provide Stream Restoration Engineering and Environmental Services – Morningside Dr.
Dear Dr. Malik:
Pond is excited to deliver this scope and fee to provide bio-engineered stream bank stabilization design
and permitting to the unnamed perennial tributary to Lake Olmstead located between Morningside Drive
and John C. Calhoun Expressway.
Project Understanding and Approach
Pond will provide design and permitting for the stormwater system extension and stream restoration of
the approximately 1,300 linear-foot-long reach. Pond has provided the attached concept design plans
which were completed in April 2020. This proposal includes: survey of existing conditions, development
of construction plans, and preparation of applicable permits, targeted public engagement support,
construction administration services, and post-construction monitoring.
Task 1 – Project Administration
• Project Kick-Off meeting
• Project administration throughout the life of the project
• Ad hoc discussions, client calls, teleconferences
• Weekly project communications
Task 2 – Existing Conditions Survey
• Environmental delineations
• State/federal waters and protected species habitat
• GIS mapping of delineated resources
• Necessary field data for submittal of applicable permits
• Desktop screen of cultural resources (necessary for USACE permitting)
• Land and SUE Survey
• Existing condition topographic survey
• Tree survey for all trees greater that 8” DBH
• SUE-B Utility survey
• Survey to be completed within the limits provided in Attachment 2.
• Property Boundary Surveys
• True boundary survey of property boundaries located within survey limits to
provide accurate temporary construction easements (TCEs)
Task 3 – Design
• 90% (Issued for Bid) Design Plans for client review (to include stream design, civil design,
utility demolition and repair exhibits, erosion control BMPs, and relevant notes and
details)
• 100% (Issued for Construction) Design Plans incorporating client comments on 90% set
• Development of TCEs. TCEs to be provided to CoA for negotiation and acquisition
Task 4 – Local, State, and Federal Permitting
• Onsite preapplication meeting with USACE to review concept plan
• Preparation and submittal of applicable Clean Water Act Section 404 permit
o Assumes combined NWP 43 – Stormwater Management and NWP 27 – Aquatic
Habitat Restoration
o NWP 27 requires a net increase in aquatic resource function. Note that the
specific monitoring requirements will be negotiated with USACE and vary from
project to project. As the requirements for this project are not currently know,
they would be performed as an add service following confirmation with USACE.
• GA Environmental Protection Division (EPD) Stream Buffer Variance
• EPD Notice of Intent
• Coordination with the Local Issuing Authority
Task 5 – Public Outreach
• Two in-person meetings with CoA and/or neighborhood HOA
• Pond to provide up to three staff as well as large scale project printouts and/or
PowerPoint presentation
Task 6 – Construction Administration
• Administration of construction contracts, coordination, and weekly updates
• Provide for construction oversight with Pond’s designer being available for on-site
construction oversite to observe structures are being installed correctly and in the proper
location. See inspection table below
• Assumes eight-week construction schedule for streambank stabilization. Designer to be
onsite two days per week
• Provides for site inspection upon construction completion to produce punch-list of
corrective actions
• Provides for final site inspection with CoA representatives to observe construction was
completed per design plans and to close out the project
• As-built drawings of streambank stabilization for CoA’s records
• Post-construction resiliency inspections of the first two bankfull events
Inspection Type Number of Inspections
Stream Designer Inspection 16
Construction Punchlist Inspection 1
Final Site Inspection with CoA 1
Post-construction resiliency
Inspection
2
Task 8 – Optional Drone Aerials and Video
• Pond can offer high-quality drone services through our in-house aviation group
• High-quality aerial images and videos can be used for project/program promotion by the
CoA
• Pond recommends pre-construction, construction, and post-construction flights
Schedule
Below is an example schedule based on a Notice to Proceed date of May 11, 2020 and assuming no
significant regulatory delays.
Design and Permitting Fees
Pond has prepared the below fee in accordance with the services listed above.
Task Fee
Task 1: Project Administration $7,151.73
Task 2 Existing Conditions Survey $26,612.00
Task 3: Design $57,300.00
Task 4: Local, State, and Federal Permitting $20,844.00
Task 5: Public Outreach $10,584.00
Task 6: Construction Administration $35,222.50
Task 7: Option: Drone Aerials (3 flights)* $5,883.38
*Total Cost $163,597.61
*Optional task to be included or removed at CoA discretion.
Conditions of Service
1. This fee includes: delineation of waters and protected species habitat; development of
environmental electronic files for incorporation into design; a Section 404 NWP application; a GA
EPD Buffer Variance application; a NPDES construction permit; up to two (2) on-site meetings with
regulators; a desktop screening of cultural resources in the project vicinity.
2. The project is expected to include less than 300 linear feet of new storm sewer piping as shown
in the attached concept.
3. This scope and fee assume no FEMA regulated floodplain coordination or submittals would be
required. Floodplain modeling and/or cross-sectional survey is excluded
4. This fee does not include species-specific surveys for protected species; Phase I/II Environmental
Site Assessment; permit fees; or purchase of mitigation credits or mitigation design. If necessary,
Pond can provide these services under separate scope and fee.
5. In accordance with NWP 27 requires, stream monitoring to confirm ecological uplift is anticipated.
However, the specific monitoring requirements vary from project to project and will be
negotiated with USACE. Ecological uplift monitoring would be performed as an add service.
6. This fee does not include land or easement acquisition or public coordination outside of those
described above. Should these services be required, they would be provided as an additional
service.
7. Temporary construction easements are to be typical plan style exhibits and will not include any
legal descriptions or filing assistance.
8. Utility coordination/relocation is expected to be minimal and located entirely within the limits of
survey.
9. This fee covers two on-site public outreach meetings with the HOA and project team.
10. Fee includes site inspections described above in Task 6. Should additional inspections be required
or requested, those inspections will be charged as a change at the above rate of
$1,500/inspection.
11. Retaining wall, shoring, or dewatering design and permitting is excluded from this scope and fee.
12. This fee does not include cost estimating, written technical specifications or subsequent value
engineering processes.
13. Services not specifically included in the proposal, or material changes requested after professional
services have commenced, will be considered additional/out of scope services and will be
approved via a contract change order prior to commencement of the additional work.
14. As part of the bid documents, contactor maintenance will be requested for the lesser of up to two
bankfull events or one year within the designed area and will repair/replace defective materials,
workmanship and improper adjustment with exception to underperformance due to force
majeure events (i.e. Hurricanes, vandalism, extreme weather events). The period of
monitoring/management will begin on the date of acceptance by the designer and CoA.
Acceptance will be based on confirmation that construction meets the designed plan.
We appreciate your time and consideration in reviewing our proposal. If you have any questions or require
further information, please contact me at 706.255.0852 or martingi@pondco.com.
Sincerely,
Pond
Glenn Martin, CE, PWS Flynt Barksdale, PWS
Sr. Project Manager Project Manager
Attachment 1: Concept Design Plans
Attachment 2: Survey Limits Exhibit
Attachment 3: Fee Breakdown
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04
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FB
CONCEPT DESIGN DOCUMENTS FOR:
POND PROJECT # 1200374
APRIL 2 2020
PREPARED BY:
PROJECT SITE MAP
3500 PARKWAY LANE, SUITE 500
PEACHTREE CORNERS, GA 30092
PHONE (678) 336-7740
FAX (678) 336-7744
CONTACT: FLYNT BARKSDALE
THE CITY OF AUGUSTA
OWNER/MANAGER
The City of Augusta, Georgia
Dr. Hameed Malik & June Hamal
1401 Laney Walker Blvd.
Augusta, Georgia 30912
CIVIL ENGINEER
Pond & Company
3500 Parkway Lane, Suite 500
Peachtree Corners, GA 30092
(678) 336-7740
Contact: Jeremy Dean
GSWCC# 0000029488
Expires - 02/03/2022
Total Site Area: AC TBD
Total Disturbed Area: AC TBD
Parcel # : Multiple, Utility Easement
FIRM # 13245C0110G Zone X
No Designated Zone
Zoning: Residential, Utility Easement
GPS COORDINATES OF
CONSTRUCTION EXIT: TBD VICINITY MAP
PROJECT DESCRIPTION
THIS PLAN SET IS FOR CONCEPT DESIGNS FOR
THE STABILIZATION OF STREAM ADJACENT TO
MORNINGSIDE DRIVE LOCATED IN AUGUSTA,
GEORGIA.
THE PROJECT INCLUDES:
1)FOUR (4) CONCEPT DESIGNS
- FULL LENGTH NATURAL CHANNEL
DESIGN
- STORMWATER PIPING EXTENSION AND
LIMITED NATURAL CHANNEL DESIGN
- STORMWATER PIPING EXTENSION AND
FULL LENGTH NATURAL CHANNEL
DESIGN
- STORMWATER PIPING EXTENSION &
MIRRORED PATTERN, LIMITED NATURAL
CHANNEL DESIGN
- PROPERTY ACQUISITION AND ALLOW
NATURAL CHANNEL ADJUSTMENT
FOR REVIEW ONLY
MORNINGSIDE DRIVE STREAMBANK STABILIZATION
Know what'sbelow.
before you dig.Call Dial 811
Or Call 800-282-7411
CAUTION
24-HR CONTACT INFORMATION
DR. HAMEED MALIK
OWNER/PRIMARY PERMITTEE
THE CITY OF AUGUSTA
(706) 828-7576
RICHMOND COUNTY, GEORGIA
SHEET LIST TABLE
SHEET NUMBER SHEET TITLE
-COVER SHEET
CE-100 CONCEPT DESIGN 1 - SHEET 1
CE-100a CONCEPT DESIGN 1 - SHEET 2
CE-101 CONCEPT DESIGN 2 - SHEET 1
CE-102 CONCEPT DESIGN 3 - SHEET 1
CE-102a CONCEPT DESIGN 3 - SHEET 2
CE-103 CONCEPT DESIGN 4 - SHEET 1
PROJECT
LOCATION
PROJECT
LOCATION
EL
E
V
A
T
I
O
N
EL
E
V
A
T
I
O
N
STATION
175
180
185
190
195
200
205
210
215
220
175
180
185
190
195
200
205
210
215
220
0+00 0+50 1+00 1+50 2+00 2+50 3+00 3+50 4+00 4+50 5+00 5+50 6+00 6+50 7+00 7+50 8+00
-9.
6
3
%
4.77%
-2.02%-1.86%
-4.31%
-3.97%
-2.13%
-4.86
%
-3.31%-3.88%
-1.91%
0.92%-0.92%-3.04%-0.33%
1
+
0
0
2+0
0
3
+
0
0
4+00
5+00
6+
0
0
7+00 8+00
9+00
~N/F~JAMES McCRACKEN
TAX ID 026-4-166-03-0
ZONING - R1
~N/F~WILLIAM BERRY
TAX ID 026-4-166-01-0
ZONING - R1
~N/F~JONATHAN CARSWELL
TAX ID 026-4-166-02-0
ZONING - R1
~N/F~
EDGAR FRANKLIN MILES
TAX ID 026-4-165-00-0
ZONING - R1
~N/F~
GAYLE KAITSCHUCK
TAX ID 026-4-164-00-0
ZONING - R1
~N/F~DAVID WRIGHT
TAX ID 034-2-016-00-0
ZONING - R1
~N/F~JBCB INVESTMENTS, LLC
TAX ID 034-2-015-00-0
ZONING - R1
~N/F~
JEFF JAY
TAX ID 034-2-014-00-0
ZONING - R1
~N/F~KAY HAVIRD JARRELL PAIR
TAX ID 026-4-163-00-0
ZONING - R1 ~N/F~THOMAS CRENSHAW
TAX ID 026-4-162-00-0
ZONING - R1
~N/F~BYRD WARLICK
TAX ID 026-4-161-00-0
ZONING - R1
~N/F~KERRY McKETTRICK
TAX ID 026-4-160-00-0
ZONING - R1
PI
K
E
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FIL
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B
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V
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(
2
-
4
)
04
/
0
2
/
2
0
2
0
FB
PROFILE VIEW LEGEND:
CONCEPT MAJOR CONTOUR
CONCEPT MINOR CONTOUR
EXISTING TOP OF BANK
EXISTING TOE OF CHANNEL
EXISTING CHANNEL THALWEG
ST PROPOSED STORMWATER PIPE EXTENSION
PLAN VIEW
FLOOD PRONE BENCH
-LOWER EXISTING GRADE 4FT
-UTILIZE REMOVED SOIL TO BUILD SWALE
ABOVE PROPOSED STORMWATER PIPE.
SCALE: 1" = 40'0 20'40'80'120'
EXTEND EXISTING STORMWATER
PIPE FROM HEADWALL TO APPROX.
STATION 3+75
INSTALL SURFACE WATER
COLLECTOR FOR SIDE
TRIBUTARY
PROPERTY OWNERSHIP INFORMATION
PROVIDED BY EMC ENGINEERING DESIGN
GRADE SWALE ABOVE
STORMWATER PIPE LOCATION
WITH DROP INLETS FOR
ADJACENT DRAINAGE RELIEF
~1
8
0
'
~35'
D STORMWATER JUNCTION BOX
STORMWATER DROP INLET
LEGEND: CONCEPT DESIGN
TYPICAL STREAM STRUCTURES
ROCK CROSS VANE
ROCK/ROCK
J-HOOK
TOEWOOD
ROCK/LOG
J-HOOK
PROPOSED THALWEG
PROPOSED BANKFULL
(20' WIDTH)
EL
E
V
A
T
I
O
N
EL
E
V
A
T
I
O
N
STATION
165
170
175
180
185
190
195
200
205
210
165
170
175
180
185
190
195
200
205
210
8+00 8+50 9+00 9+50 10+00 10+50 11+00 11+50 12+00 12+50 13+00 13+50 14+00
-2.92%
-3.13%
-2.61%
-0.81%-0.52%-2.39%0.18%
30.
7
5
%
29.
9
1
%
6+
0
0
7+00 8+00
9+00
10+00
11+00
12+00
13+00
14+00
15+00
~N/F~
ROBERT TAYLOR, III
TAX ID 026-4-159-00-0
ZONING - R1
~N/F~
ROBERT TAYLOR, III
TAX ID 026-4-159-00-0
ZONING - R1
~N/F~
ROBERT TAYLOR, III
TAX ID 026-4-159-00-0
ZONING - R1~N/F~
JAMES McCRACKEN
TAX ID 026-4-166-03-0
ZONING - R1
~N/F~WILLIAM BERRY
TAX ID 026-4-166-01-0
ZONING - R1
~N/F~JONATHAN CARSWELL
TAX ID 026-4-166-02-0
ZONING - R1
~N/F~
ROBERT STIEFEL
TAX ID 026-4-166-00-0
ZONING - R1
~N/F~EDGAR FRANKLIN MILES
TAX ID 026-4-165-00-0
ZONING - R1
~N/F~BYRD WARLICK
TAX ID 026-4-161-00-0
ZONING - R1
~N/F~
KERRY McKETTRICK
TAX ID 026-4-160-00-0
ZONING - R1
5
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6CONCEPT DESIGN
FIL
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V
I
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W
(
2
-
4
)
04
/
0
2
/
2
0
2
0
FB
PLAN VIEW
PROFILE VIEW
FLOOD PRONE BENCH
-LOWER EXISTING GRADE 4FT
-UTILIZE REMOVED SOIL TO BUILD SWALE
ABOVE PROPOSED STORMWATER PIPE.
SCALE: 1" = 40'0 20'40'80'120'
LEGEND:
CONCEPT MAJOR CONTOUR
CONCEPT MINOR CONTOUR
EXISTING TOP OF BANK
EXISTING TOE OF CHANNEL
EXISTING CHANNEL THALWEG
ST PROPOSED STORMWATER PIPE EXTENSION
D STORMWATER JUNCTION BOX
STORMWATER DROP INLET
LEGEND: CONCEPT DESIGN
TYPICAL STREAM STRUCTURES
ROCK CROSS VANE
ROCK/ROCK
J-HOOK
TOEWOOD
ROCK/LOG
J-HOOK
PROPOSED THALWEG
PROPOSED BANKFULL
(20' WIDTH)
Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov
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Morningside Drive Stream Stabilization
Print Date Apr 20, 2020
Augusta, GA Disclaimer
The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for theinformation or accuracy contained on this map. Itis strictly forbidden to sell or reproduce thesemaps or data for any reason without the writtenconsent of the Augusta Commission.
1 inch = 200 feetMap Scale
100' Offset for
Survey Boundary
(approx.)
Grading Limits
(approx.)
Area included for
roadside and
drainage structures
Area included for
roadside and
drainage structures
Pick up utility
easement
City of Augusta
COST PROPOSAL
Project:Morningside Streambank Stabilization Design
Date:28-Apr-2020
Discipline:Hours & Cost Estimate
Total Hours Total Cost
Total Other
Direct Costs
Direct Labor
Cost
Phase Description
Assumptions /
Notes
TOTALS ==> 1,112 163,597.61$ 28,672.61$ 134,925.00$
1 Project Administration 50 7,151.73$ 296.73$ 6,855.00$
2 Existing Conditions Survey 50 26,612.00$ 21,032.00$ 5,580.00$
3 Design 519 57,300.00$ -$ 57,300.00$
4 Permitting 177 20,844.00$ 594.00$ 20,250.00$
5 Public Outreach 78 10,584.00$ 594.00$ 9,990.00$
6 Construction Administration 200 35,222.50$ 4,922.50$ 30,300.00$
7 Optional Drone Aerial Footage 38 5,883.38$ 1,233.38$ 4,650.00$
Project Level Summary - Labor
Staff Type / Project Hourly Rates / Hours
Total Hours Principle
Sr. Project
Manager
Sr. Engineer/
Designer Sr. Scientist
Jr. Engineer/
Designer/
Scientist
Adminstrative
Assistant
$210.00 $165.00 $150.00 $120.00 $90.00 $75.00
TOTAL HOURS ==> 1,112 11 138 304 183 439 37
TOTAL DIRECT LABOR COST==> 134,925$ 2,310$ 22,770$ 45,600$ 21,960$ 39,510$ 2,775$ -$
Project Level Summary - Other Direct Costs
Express/Mail
/Courier Lodging Meals Mileage Shipping Equipment Subconsultant
TOTALS ==> 26,066$ -$ -$ 1,604$ 5,162$ -$ 550$ 18,750$
Task Level Summary - Labor
Staff Type / Project Hourly Rates / Hours
Total Hours Principle
Sr. Project
Manager
Sr. Engineer/
Designer Sr. Scientist
Jr. Engineer/
Designer/
Scientist
Adminstrative
Assistant
Phase Description $210.00 $165.00 $150.00 $120.00 $90.00 $75.00
TOTALS ==> 1,112 11 138 304 183 439 37
1 Project Administration 50 3 30 17
2 Existing Conditions Survey 50 4 4 18 24
3 Design 519 6 40 96 37 340
4 Permitting 177 2 16 96 63
5 Public Outreach 78 24 24 12 18
6 Construction Administration 200 20 180
7 Optional Drone Aerial Footage 38 4 32 2
Task Level Summary - Other Direct Costs
Express/Mail
/Courier Lodging Meals Mileage Shipping Equipment Subconsultant
Phase Description
TOTALS ==> 28,673$ -$ -$ 1,604$ 5,162$ -$ 550$ 18,750$
1 Project Administration 297$ 92$ 178$
2 Existing Conditions Survey 21,032$ 92$ 178$ 100$ 18,750$
3 Design -$
4 Permitting 594$ 184$ 356$
5 Public Outreach 594$ 184$ 356$
6 Construction Administration 4,923$ 915$ 3,560$
7 Optional Drone Aerial Footage 1,233$ 137$ 534$ 450$
Pond & Company
Total Other
Direct Costs
(@ 10%
markup)
Environmental/Engineering
Total Other
Direct Costs
Other Direct Costs
Other Direct Costs
April 29, 2020
Hameed Malik, Ph.D, P.E
Director of Engineering
Augusta Engineering Department
452 Walker St., Suite 110
Augusta, GA 30901
Re: Proposal to Provide Stream Restoration Engineering and Environmental Services – Sandpiper Lane
Dear Dr. Malik:
Pond is excited to deliver this scope and fee to provide bio-engineered stream bank stabilization design
and permitting to the unnamed perennial tributary to Cranes Creek located between Sandpiper Lane and
Ravenwood Drive.
Project Understanding and Approach
Pond will provide design and permitting for the streambank stabilization of the approximately 1,500
linear-foot-long reach. Pond has provided the attached concept design plans which were completed in
April 2020. This proposal includes: survey of existing conditions, development of construction plans, and
preparation of applicable permits, targeted public engagement support, and construction administration
services.
Task 1 – Project Administration
• Project Kick-Off meeting
• Project administration throughout the life of the project
• Ad hoc discussions, client calls, teleconferences
• Weekly project communications
Task 2 – Existing Conditions Survey
• Environmental delineations
• State/federal waters and protected species habitat
• GIS mapping of delineated resources
• Necessary field data for submittal of applicable permits
• Desktop screen of cultural resources (necessary for USACE permitting)
• Land and SUE Survey
• Existing condition topographic survey
• Tree survey for all trees greater that 8” DBH
• SUE-B Utility survey
• Survey to be completed within the limits provided in Attachment 2.
• Property Boundary Surveys
• True boundary survey of property boundaries located within survey limits to
provide accurate temporary construction easements (TCEs)
Task 3 – Design
• 90% (Issued for Bid) Design Plans for client review (to include stream design, civil design,
utility demolition and repair exhibits, erosion control BMPs, and relevant notes and
details)
• 100% (Issued for Construction) Design Plans incorporating client comments on 90% set
• Development of TCEs. TCEs to be provided to CoA for negotiation and acquisition
Task 4 – Local, State, and Federal Permitting
• Onsite preapplication meeting with USACE to review concept plan
• Preparation and submittal of applicable Clean Water Act Section 404 permit
o Assumes NWP 13 - Bank Stabilization
• GA Environmental Protection Division (EPD) Stream Buffer Variance
• EPD Notice of Intent
• Coordination with the Local Issuing Authority
Task 5 – Public Outreach
• Two in-person meetings with CoA and/or neighborhood HOA
• Pond to provide up to three staff as well as large scale project printouts and/or
PowerPoint presentation
Task 6 – Construction Administration
• Administration of construction contracts, coordination, and weekly updates
• Provide for construction oversight with Pond’s designer being available for on-site
construction oversite to observe structures are being installed correctly and in the proper
location. See inspection table below
• Assumes eight-week construction schedule for streambank stabilization. Designer to be
onsite two days per week
• Provides for site inspection upon construction completion to produce punch-list of
corrective actions
• Provides for final site inspection with CoA representatives to observe construction was
completed per design plans and to close out the project
• As-built drawings of streambank stabilization for CoA’s records
• Post-construction resiliency inspections of the first two bankfull events
Inspection Type Number of Inspections
Stream Designer Inspection 16
Construction Punchlist Inspection 1
Final Site Inspection with CoA 1
Post-construction resiliency Inspection 2
Task 7 – Optional Drone Aerials and Video
• Pond can offer high-quality drone services through our in-house aviation group
• High quality aerial images and videos can be used for project/program promotion by the
CoA
• Pond recommends pre-construction, construction, and post-construction flights
Schedule
Below is a proposed schedule based on a Notice to Proceed date of May 4, 2020 and assuming no
significant regulatory delays.
Design and Permitting Fees
Pond has prepared the below fee in accordance with the services listed above.
Task Fee
Task 1: Project Administration $7,151.73
Task 2 Existing Conditions Survey $24,357.00
Task 3: Design $50,670.00
Task 4: Local, State, and Federal Permitting $20,844.00
Task 5: Public Outreach $10,584.00
Task 6: Construction Administration $35,222.50
Task 7: Option: Drone Aerials (3 flights)* $5,883.38
Total Cost $154,712.61
*Optional task to be included or removed at CoA discretion.
Conditions of Service
1. This fee includes: delineation of waters and protected species habitat; development of
environmental electronic files for incorporation into design; a Section 404 NWP application; a GA
EPD Buffer Variance application; a NPDES construction permit; up to two (2) on-site meetings with
regulators; a desktop screening of cultural resources in the project vicinity.
2. This scope and fee assume no FEMA regulated floodplain coordination or submittals would be
required. Floodplain modeling and/or cross-sectional survey is excluded
3. This fee does not include species-specific surveys for protected species; Phase I/II Environmental
Site Assessment; permit fees; or purchase of mitigation credits or mitigation design. If necessary,
Pond can provide these services under separate scope and fee.
4. This fee does not include ecological monitoring of streambank stabilization. This is not typically
required under NWP13. Should USACE require ecological monitoring, this would be completed as
a change.
5. This fee does not include land or easement acquisition or public coordination outside of those
described above. Should these services be required, they would be provided as an additional
service.
6. Temporary construction easements are to be typical plan style exhibits and will not include any
legal descriptions or filing assistance.
7. Utility coordination/relocation is expected to be minimal and located entirely within the limits of
survey.
8. This fee covers two on-site public outreach meetings with the HOA and project team.
9. Fee includes site inspections described above in Task 7. Should additional inspections be required
or requested, those inspections will be charged as a change at the above rate of
$1,500/inspection.
10. Retaining wall, shoring, or dewatering design and permitting is excluded from this scope and fee.
11. This fee does not include cost estimating, written technical specifications or subsequent value
engineering processes.
12. Services not specifically included in the proposal, or material changes requested after professional
services have commenced, will be considered additional/out of scope services and will be
approved via a contract change order prior to commencement of the additional work.
13. As part of the bid documents, contactor maintenance will be requested for the lesser of up to two
bankfull events or one year within the designed area and will repair/replace defective materials,
workmanship and improper adjustment with exception to underperformance due to force
majeure events (i.e. Hurricanes, vandalism, extreme weather events). The period of
monitoring/management will begin on the date of acceptance by the designer and CoA.
Acceptance will be based on confirmation that construction meets the designed plan.
We appreciate your time and consideration in reviewing our proposal. If you have any questions or require
further information, please contact me at martingi@pondco.com.
Sincerely,
Pond
Glenn Martin, CE, PWS Flynt Barksdale, PWS
Sr. Project Manager Project Manager
Attachment 1: Concept Design Plans
Attachment 2: Survey Limits Exhibit
Attachment 3: Fee Breakdown
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CONCEPT DESIGN DOCUMENTS FOR:
POND PROJECT # 1200373
APRIL 2 2020
PREPARED BY:
PROJECT SITE MAP
3500 PARKWAY LANE, SUITE 500
PEACHTREE CORNERS, GA 30092
PHONE (678) 336-7740
FAX (678) 336-7744
CONTACT: FLYNT BARKSDALE
THE CITY OF AUGUSTA
OWNER/MANAGER
The City of Augusta, Georgia
Dr. Hameed Malik & June Hamal
1401 Laney Walker Blvd.
Augusta, Georgia 30912
CIVIL ENGINEER
Pond & Company
3500 Parkway Lane, Suite 500
Peachtree Corners, GA 30092
(678) 336-7740
Contact: Jeremy Dean
GSWCC# 0000029488
Expires - 02/03/2022
Total Site Area: AC TBD
Total Disturbed Area: AC TBD
Parcel # : Multiple, Utility Easement
FIRM # 13245C015F Zone X
No Designated Zone
Zoning: Residential, Utility Easement
GPS COORDINATES OF
CONSTRUCTION EXIT: TBD VICINITY MAP
PROJECT DESCRIPTION
THIS PLAN SET IS FOR CONCEPT DESIGNS FOR
THE STABILIZATION OF STREAM ADJACENT TO
SANDPIPER LANE LOCATED IN AUGUSTA,
GEORGIA.
THE PROJECT INCLUDES:
1)THREE (3) CONCEPT DESIGNS
- NATURAL CHANNEL DESIGN
- STREAMBANK STABILIZATION USING
BIOENGINEERING METHODS
- CONTINUE EXISTING MAINTENANCE
METHODS
FOR REVIEW ONLY
SANDPIPER LANE STREAMBANK STABILIZATION
Know what'sbelow.
before you dig.Call Dial 811
Or Call 800-282-7411
CAUTION
24-HR CONTACT INFORMATION
DR. HAMEED MALIK
OWNER/PRIMARY PERMITTEE
THE CITY OF AUGUSTA
(706) 828-7576
RICHMOND COUNTY, GEORGIA
SHEET LIST TABLE
SHEET NUMBER SHEET TITLE
-COVER SHEET
CE-100 CONCEPT DESIGN 1 - SHEET 1
CE-100a CONCEPT DESIGN 1 - SHEET 2
CE-101 CONCEPT DESIGN 2 - SHEET 1
CE-101a CONCEPT DESIGN 2 - SHEET 2
PROJECT
LOCATION
PROJECT
LOCATION
EL
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STATION
Sandpiper Lane Existing Stream PROFILE
HORZ. SCALE 1"= 50'
VERT. SCALE 1"= 6'
295
300
305
310
315
320
325
295
300
305
310
315
320
325
0+00 0+50 1+00 1+50 2+00 2+50 3+00 3+50 4+00 4+50 5+00 5+50 6+00 6+50 7+00 7+50 8+00 8+50 9+00
-1.01%
-7.0
4
%
-0.42%
-8.97%
-4.89%-9.59%
-5.32%
-2.75%
-5.64%
-1.70%
3.35%
0+00
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3+00
4+00
5+0
0
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PLAN VIEW
PROFILE VIEW
LEGEND: CONCEPT DESIGN
TYPICAL STREAM STRUCTURES
LEGEND:
CONCEPT MAJOR CONTOUR
CONCEPT MINOR CONTOUR
EXISTING TOP OF BANK
EXISTING TOE OF CHANNEL
EXISTING CHANNEL THALWEG
ROCK TOE =1.5'H
CLASS III STONE
APPROXIMATE
EXISTING
TOP OF BANK
-LOWER TOP OF BANK 2'
-CREATE 6' WIDE BENCH
-VEGETATE WITH
NATIVE WILLOWS AND
SWITCH GRASSES
PHOTOGRAPH CREDIT:
CITY OF GOLDEN VALLEY, MN;
KLINGLE VALLEY TRAIL PROJECT
EL
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HORZ. SCALE 1"= 50'
VERT. SCALE 1"= 6'
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300
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9+00 9+50 10+00 10+50 11+00 11+50 12+00 12+50 13+00 13+50 14+00 14+50 15+00 15+50 16+00 16+50 17+0017+00
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PLAN VIEW
PROFILE VIEW
LEGEND: CONCEPT DESIGN
TYPICAL STREAM STRUCTURES
LEGEND:
CONCEPT MAJOR CONTOUR
CONCEPT MINOR CONTOUR
EXISTING TOP OF BANK
EXISTING TOE OF CHANNEL
EXISTING CHANNEL THALWEG
ROCK TOE =1.5'H
CLASS III STONE
APPROXIMATE
EXISTING
TOP OF BANK
-LOWER TOP OF BANK 2'
-CREATE 6' WIDE BENCH
-VEGETATE WITH
NATIVE WILLOWS AND
SWITCH GRASSES
PHOTOGRAPH CREDIT:
CITY OF GOLDEN VALLEY, MN;
KLINGLE VALLEY TRAIL PROJECT
Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov
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Sandpiper Lane Stream Stabilization
Print Date Apr 20, 2020
Augusta, GA Disclaimer
The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for theinformation or accuracy contained on this map. Itis strictly forbidden to sell or reproduce thesemaps or data for any reason without the writtenconsent of the Augusta Commission.
1 inch = 200 feetMap Scale
50' Offset for Survey
Boundary (approx.)
Grading Limits
(approx.)
Area included for
roadside and
drainage structures
Area included for
roadside and
drainage structures
City of Augusta
COST PROPOSAL
Project:Sandpiper Streambank Stabilization Design
Date:28-Apr-2020
Discipline:Hours & Cost Estimate
Total Hours Total Cost
Total Other
Direct Costs
Direct Labor
Cost
Phase Description
Assumptions /
Notes
TOTALS ==> 1,060 154,712.61$ 26,417.61$ 128,295.00$
1 Project Administration 50 7,151.73$ 296.73$ 6,855.00$
2 Existing Conditions Survey 50 24,357.00$ 18,777.00$ 5,580.00$
3 Design 467 50,670.00$ -$ 50,670.00$
4 Permitting 177 20,844.00$ 594.00$ 20,250.00$
5 Public Outreach 78 10,584.00$ 594.00$ 9,990.00$
6 Construction Administration 200 35,222.50$ 4,922.50$ 30,300.00$
7 Optional Drone Aerial Footage 38 5,883.38$ 1,233.38$ 4,650.00$
Project Level Summary - Labor
Staff Type / Project Hourly Rates / Hours
Total Hours Principle
Sr. Project
Manager
Sr. Engineer/
Designer Sr. Scientist
Jr. Engineer/
Designer/
Scientist
Adminstrative
Assistant
$210.00 $165.00 $150.00 $120.00 $90.00 $75.00
TOTAL HOURS ==> 1,060 9 130 288 178 418 37
TOTAL DIRECT LABOR COST==> 128,295$ 1,890$ 21,450$ 43,200$ 21,360$ 37,620$ 2,775$ -$
Project Level Summary - Other Direct Costs
Express/Mail
/Courier Lodging Meals Mileage Shipping Equipment Subconsultant
TOTALS ==> 24,016$ -$ -$ 1,604$ 5,162$ -$ 550$ 16,700$
Task Level Summary - Labor
Staff Type / Project Hourly Rates / Hours
Total Hours Principle
Sr. Project
Manager
Sr. Engineer/
Designer Sr. Scientist
Jr. Engineer/
Designer/
Scientist
Adminstrative
Assistant
Phase Description $210.00 $165.00 $150.00 $120.00 $90.00 $75.00
TOTALS ==> 1,060 9 130 288 178 418 37
1 Project Administration 50 3 30 17
2 Existing Conditions Survey 50 4 4 18 24
3 Design 467 4 32 80 32 319
4 Permitting 177 2 16 96 63
5 Public Outreach 78 24 24 12 18
6 Construction Administration 200 20 180
7 Optional Drone Aerial Footage 38 4 32 2
Task Level Summary - Other Direct Costs
Express/Mail
/Courier Lodging Meals Mileage Shipping Equipment Subconsultant
Phase Description
TOTALS ==> 26,418$ -$ -$ 1,604$ 5,162$ -$ 550$ 16,700$
1 Project Administration 297$ 92$ 178$
2 Existing Conditions Survey 18,777$ 92$ 178$ 100$ 16,700$
3 Design -$
4 Permitting 594$ 184$ 356$
5 Public Outreach 594$ 184$ 356$
6 Construction Administration 4,923$ 915$ 3,560$
7 Optional Drone Aerial Footage 1,233$ 137$ 534$ 450$
Pond & Company
Total Other
Direct Costs
(@ 10%
markup)
Environmental/Engineering
Total Other
Direct Costs
Other Direct Costs
Other Direct Costs
Commission Meeting Agenda
5/19/2020 2:00 PM
GDOT Roadside Enhancement and Beautification Council Grant Program
Department:Engineering
Department:Engineering
Caption:Approve the resolution authorizing the Augusta Engineering
Department to apply for Financial Assistance from Georgia
Department of Transportation (GDOT) for 13th Street 9SR4)
Enhancement and Beautification in conjunction with 13 Street
(SR4) Improvements Project. Requested by AED
Background:The Roadside Enhancement and Beautification Council (REBC)
Grant Program provides funding for roadside enhancement and
beautification projects along Georgia's roadsides. The funding
comes from contributory value fees paid by outdoor advertising
companies to GDOT for vegetation removal at outdoor
advertising signs. Funds may be used for purchasing landscape
plant material, sod, topsoil, mulch and labor costs associated
with the approved items for installing plant material along state
routes throughout the state. Any local government, community
improvement district, or state agency may apply for grants
(maximum $50,000) for landscape enhancement of the state
right-of-way that involves the local community and displays the
right-of-way in an attractive manner promoting further pride in
Georgia. The REBC requires the use of Georgia Grown
materials.
Analysis:13th Street/SR 4 is TIA band 3 road improvements and
enhancement project and is under design. It is the gateway from
South Carolina into Augusta’s Medical District. Grant, if
approved, will provide supplemental needed funding for
roadway enhancement and beautification.
Financial Impact:No matching funds required. Augusta will be receiving state
funds up to $50,000.
Alternatives:1). Do not approve.
Cover Memo
Recommendation:Approve the resolution authorizing the Augusta Engineering
Department to apply for Financial Assistance from Georgia
Department of Transportation (GDOT) for 13th Street 9SR4)
Enhancement and Beautification in conjunction with 13 Street
(SR4) Improvements Project. Requested by AED
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: Org key will be setup if awarded.
REVIEWED AND APPROVED BY:
Cover Memo
* This Resolution is an anticipatory document to allow the local government entity to be aware they will eventually be required
to sign a Mowing and Maintenance Agreement for the roadside enhancement site.
Revised 7-23-2015
A RESOLUTION* OF THE OF THE
WHEREAS, many roadside areas within Department of Transportation rights of way must be maintained and
attractively landscaped; and
WHEREAS, the of the desire(s) to beautify and improve various
rights of way by landscaping within the ; and
WHEREAS, the of the desire(s) to authorize the to
apply for an REBC Grant from the Georgia Department of Transportation, and if awarded, to enter into a Mowing and
Maintenance Agreement between and the Georgia Department of Transportation.
NOW THEREFORE,
BE IT RESOLVED by the of the
Section 1. The of the hereby authorize(s) the to
apply for an REBC Grant. Upon award of the grant, the shall enter into a Mowing and
Maintenance Agreement between the and the Georgia Department of Transportation.
Section 2. The City/County Clerk of is hereby directed to send copies of this Resolution to
the Department of Transportation and all other persons as directed by the .
APPROVED AND ADOPTED by the of the at the regular
meeting assembled this day of , 20 .
ATTEST:
CITY/COUNTY CLERK EXECUTIVE OFFICER
(City Seal) APPROVED AS TO FORM:
CITY/COUNTY ATTORNEY
SPONSORED BY: of the
The REBC Grant is a REIMBURSEMENT grant.
•The project is installed by the Grantee, and the funds are
distributed afterwards.
The Grantee must have a local government partner
who is willing to commit to long term maintenance of
the landscape.
The maximum grant award is $50,000.00
No local match is required
All applications should be submitted online.
•There is a new online system for submitting applications.
https://www.surveymonkey.com/r/REBC2020
•If you have technical difficulties or questions about the
online application process, please contact GDOT State
Maintenance Office Landscape Architecture Unit at
landscape.dot.ga.gov
landscape@dot.ga.gov
OR
GDOT State Maintenance Office
Attn: Landscape Architecture Unit
One Georgia Center
600 West Peachtree Street NE, 10th Floor
Atlanta, GA. 30308
Commission Meeting Agenda
5/19/2020 2:00 PM
Georgia Power Encroachment Agreement
Department:Engineering
Department:Engineering
Caption:Approve Georgia Power (GP) Encroachment request to Place
GP Facility in Augusta, GA Parcel (Augusta Levee) as part of
GP facility improvements Project. Also authorized Augusta
Mayor to process and sign all associated documents with
consultation of Augusta Legal Counsel.
Background:Georgia Power has existing poles and power lines (transmission
and distribution) within Augusta Levee parcels. There are
several industrial facilities in surrounding areas that use GP
facility for power supply. GP has a project to upgrade/improve
one of its lines and is requiring placement of a few poles and
lines outside the GP existing easement area and within city
owned parcel (Augusta Levee). Augusta Engineering reviewed
GP provided information, had site meeting to verify location of
poles and wires with respect to Augusta Levee function and
operations, and determined that to be encroached the area is out
of the Toe of the Augusta Levee 15 feet restricted zone.
Analysis:GP needs to complete these upgrades to maintain services to
surrounding industrial operations. Due to environmental
constraints at adjacent area, GP needs to encroach the City
parcel. However, intended encroached is not impacting levee
structure and its function.
Financial Impact:N/A.
Alternatives:1). Do not approve and provide alternate location for AGL
Facility relocation.
Recommendation:Approve Georgia Power (GP) Encroachment request to Place
GP Facility in Augusta, GA Parcel (Augusta Levee) as part of
GP facility improvements Project. Also authorized Augusta
Cover Memo
Mayor to process and sign all associated documents with
consultation of Augusta Legal Counsel.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: N/A
REVIEWED AND APPROVED BY:
Cover Memo
STATE OF GEORGIA ) COUNTY OF RICHMOND )
GEORGIA POWER COMPANY ENCROACHMENT AGREEMENT
THIS POWER LINE ENCROACHMENT AGREEMENT (this “Agreement”), made this _____ day of __________, 20__ by and between GEORGIA POWER COMPANY (“Grantee”) and AUGUSTA-RICHMOND COUNTY, GEORGIA, a political subdivision of the State of
Georgia (“Grantor”).
WITNESSETH:
WHEREAS, Grantor is the owner of certain real property located in Augusta, Georgia, hereof, is
referenced by the Richmond County, Georgia Board of Tax Assessors as Parcel Number 036-1-
171-01-0, a portion of which is depicted on Exhibit A attached hereto and incorporated herein byreference (the “City Property”);
WHEREAS, Grantee is a power company in the business of operating and maintaining electric
transmission and distribution lines, and has a need to encroach upon the City Property in an
approximately ______ sq. ft area as depicted on Exhibit A (the “Encroachment Area”).
WHEREAS, Grantee agrees to take all responsibility for the maintenance of the Facilities (defined herein) and will not relocate or expand the dimension of the Encroachment Area except
as otherwise provided in this Agreement.
WHEREAS, Grantor has agreed to grant for the benefit of the Grantee a power line encroachment, together with a construction and maintenance right, over, under and across the portion of the City Property, as more fully set forth herein.
NOW, THEREFORE, in consideration of Ten Dollars ($10.00) in hand paid, and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor and Grantee agree as follows:
1.Grant of Encroachment. Grantor hereby grants to Grantee, its successors and assigns, anon-exclusive, perpetual encroachment along, across, under, over and through the Encroachment
Area, the right to construct, operate, maintain, repair, renew and rebuild overhead and underground
electric transmission, distribution and communication lines, towers, frames, poles, wires,manholes, conduits, anchors, guy wires, fixtures, appliances, and protective wires and devices inconnection therewith (all being hereinafter referred to collectively as the “Facilities") upon orunder the Encroachment Area; the right of ingress and egress over the City Property to and from
the Encroachment Area; the right to cut away and keep clear, remove and dispose of all trees and
undergrowth and to remove and dispose of all obstructions now on the Encroachment Area or that may hereafter be placed on the Encroachment Area by the Grantor or any other authorized person.
2.Construction Right. Grantor hereby grants, bargains, permits and licenses to Grantee, its
successors and assigns, a non-exclusive right and easement to enter the City Property to construct and, as is reasonably necessary from time to time, repair, maintain, alter, remove, expand and replace the Facilities within the Encroachment Area.
3.Relocation. This herein grant of encroachment is made with the stipulation by Grantor and
Grantee that Grantor may require the relocation of the Facilities authorized under this Agreement,
if, in sole determination of Grantor, any future drainage, utilities or other improvements or maintenance activities are needed on or in Encroachment Area for a public purpose and/or flood protection purpose. In any such event, the Facilities will be relocated at Grantee’s sole expense to a mutually agreeable location, Grantor shall execute a new encroachment agreement substantially
in the form of this agreement for such location, and Grantor shall have no liability for the relocation
of such Facilities.
4. Responsibility for Damage. Each party agrees it shall be responsible for actual damages arising out of, and to the extent caused by, the negligence or willful misconduct of itself, its employees and agents.
5.Release. The Grantee, his/her/its administrators, executors, successors, heirs and assigns
hereby indemnifies and holds harmless the Grantor and its authorized agents and employees for any and all damages, accidents, casualties, occurrences or claims which may arise or be asserted against the City from the construction, presence, existence or maintenance of the Facilities by the Grantee, except to the extent caused by the willful misconduct of the City or its authorized agents
and employees, and except to the extent the activities in the Encroachment Area do not comply
with any federal regulation.
6.Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia
7.Binding Effect. The rights and obligations created herein shall run with title to City
Property and shall be binding upon the Grantor, its successors and/or assigns, and shall inure to
the benefit of Grantee, its successors and/or assigns.
8.Amendments. This Agreement, along with the exhibits attached hereto, may not be amended, waived or discharged, except by instrument in writing, executed by both Grantor and Grantee, or their respective successors, heirs or assigns, as applicable.
[Signatures Follow on Next Page]
IN WITNESS WHEREOF, Grantor and Grantee have executed and delivered this Agreement under seal as of the day and year first above written.
GRANTOR:
Signed, sealed and delivered in the presence of:
Unofficial Witness
Notary Public
My Commission Expires:
AUGUSTA-RICHMOND COUNTY, GEORGIA, a political subdivision of the State of Georgia
By: Name: Hardie Davis, Jr. Title: Mayor
Attest:
By: Name:
Title: Clerk of Commission ______
(Notarial Seal)
GRANTEE:
Signed, sealed and delivered in the presence of:
Unofficial Witness
Notary Public
My Commission Expires:
GEORGIA POWER COMPANY
By: Name: Title:
(Notarial Seal)
Commission Meeting Agenda
5/19/2020 2:00 PM
Stormwater Utility Program-Watershed Assessment & Analyses, & Inventory & Mapping stormwater
Facilities & Storm Conveyance System
Department:Engineering
Department:Engineering
Caption:Approve Supplemental Agreement Two for Constantine
Engineering for Watershed Assessment & Inventory Project in
the amount of $439,500.00 for the phase 2 Storm System
Inventory, Basin Analysis, and Data Review & Reconciliation as
requested by AED . RFQ 13-149.
Background:Watershed assessment & analysis, and Inventory and mapping
of stormwater conveyance system are warranted to address
increasing maintenance needs and comply with federally
mandated regulations. It is critical to develop a proactive
approach to stay in compliance with the Augusta area-wide
stormwater permit (MS4 Permit) and minimize potential liability
exposure. MS4 permit requires Augusta to develop a Stormwater
Management Plan addressing stormwater quality management,
stormwater conveyance inventory and consolidated mapping,
and conveyance system maintenance. Augusta Commission in
February 2014, approved funding for the project phase 1-Tasks
A, B, and E for data inventory and assessment . A multiphase
approach was developed because of available funding
constraints to complete the project. Augusta Commission in
Augusta 2018 approved phase 2 funding for continuity of Tasks
A, B, and D and commence Tasks D, F, and H.
Analysis:This Project is a county-wide effort to develop mapping and
inventory of storm sewer conveyance system. Given the
magnitude of work and yearly funding constrains, a multiphase
approach was developed to complete the project. This is phase 3.
The objective is to further refine the GIS inventory and
characterize the stormwater conveyance system. This work
includes cleanup of the existing storm geodatabase, linking of
files, identification of MS4 assets, field data collection forms for
MS4 assets, and preliminary model setup for hydrologic analysis
of the system.
Cover Memo
Financial Impact:Funds are available in Stormwater Utility Funds.
Alternatives:1) Do not approve and find alternative ways to continue work
and demonstrate compliance with federally mandated
requirements.
Recommendation:Approve Supplemental Agreement two for the Constantine
Engineering for Watershed Assessment & Inventory Project in
amount of $439,500.00 for the phase 2 Storm System Inventory,
Basin Analysis, and Data Review & Reconciliation as requested
by AED.
Funds are
Available in the
Following
Accounts:
Funds are available in SWU Funds 581-044320-5211120
REVIEWED AND APPROVED BY:
Cover Memo
All Entries, to the degree possible.
Augusta, Georgia
Engineering Department
Contractor Name:
Date:
Phase 1: Data Inventory and Assessment
Task A: Digital Conversion Unit Price ($0 Quantity Cost
A.1
Task B: Inventory Closed Pipe and Open Conveyance System
B.1 and .2 Management and QA/QC of field data
Per 100 Features, Included in
Total Price 55.00$ 4500 247,500.00$
B.3 Survey Grade Asset Collection
B.3.1 Survey Grade Collection of Asset Rim/Top Elevations Coordinate with City Staff -$ 0 -$
B.3.2
Survey Grade Collection of off-site assets requiring traditional
surveying Coordinate with City Staff -$ 0 -$
Task C: Inventory Receiving Streams
C.1 No work is proposed for this Task during this phase of the contract Per Stream Mile (Est 1 mile/day)-$ 0 -$
Task D: Rain Gage Installation
D.1 Additional Hardware Lump Sum 12,000.00$ 1 12,000.00$
Task E: Project Coordination Meetings
E.1 and .3 Monthly Server Maintenance, Update, Backup Monthly 3,000.00$ 12 36,000.00$
E.2 Monthly Status Meeting to review and Discuss Progress Bi-Monthly 500.00$ 6 3,000.00$
Task F: GIS Database Cleanup and Refinement
F.1 Billing Address Cleanup Bi-Monthly 2,500.00$ 6 15,000.00$
F.2 Monthly Reporting for MS4 Monthly 1,500.00$ 12 18,000.00$
F.3 Field Data Collection Data Entry Forms Monthly 1,500.00$ 12 18,000.00$
Task G: Model Setup & Development
G.1 Subbasin Delineation on all existing drainage networks Monthly 2,000.00$ 12 24,000.00$
G.2 Model Parameterization based on GIS Monthly 1,500.00$ 12 18,000.00$
G.3 Planning level model using GIS and survey-grade data Monthly 4,000.00$ 12 48,000.00$
Total 439,500.00$
________________Constantine Engineering______________________
__April 6, 2020_______________________________________________
No work is proposed for this Task during this phase of the contract
(SA02) – For changes greater than $20,000)
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Constantine Engineering Consultant, entered into a contract with Augusta-Richmond
County on February 18, 2014, for Engineering Design Services associated with the Stormwater Utility
Fee Implementation Project No. N/A, File Reference No. 18-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
It is agreed that as a result of the above described modification the contract amount is increased by
$439,500.00 from $794,044.00 to a new total of $1,233,544.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in
no way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Constantine Engineering, Consultant, hereby agree to said Supplemental
Agreement consisting of the above mentioned items and prices, and agree that this Supplemental
Agreement is hereby made a part of the original contract to be performed under the specifications
thereof, and that the original contract is in full force and effect, except insofar as it might be modified
by this Supplemental Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY CONSTANTINE ENGINEERING
AUGUSTA, GEORGIA
Hardie Davis, Jr., Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 581-044320-5211120
Supplemental Agreement Number: 2
Purchase Order Number: 242214
Additional services for the Phase 1
Data Inventory and Assessment.
Augusta-Richmond County, Georgia
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase VI 282,007$
512,038$
439,500$
1,233,545$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Stormwater Utility Program
SUPPLEMENTAL AGREEMENT NUMBER TWO
CPB#581-044320
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
STORMWATER UTILITY Program (Constantine)
RFQ 13-149
Stormwater Utility Program
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia
that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#581-044320-5211120 Supplemental Agreement Number Two to
Constantine Engineering in the amount of $439,500 for the Stormwater Utility Fee Implementation Project.
This request is for phase Two Storm System Inventory, Basin Analysis and Data Review. Funding
is available through Stormwater Utility Program.
1 of 2 5.1.2020
Augusta-Richmond County, Georgia CPB#581-044320
CAPITAL PROJECT BUDGET
CPB AMOUNT ADDITION NEW
SOURCE OF FUNDS CPB REQUEST CPB
SPLOST, PHASE VI
328-041110-211828002 ($282,007)($282,007)
Stormwater Utility
58-044320-5211120 ($512,038)($439,500)($951,538)
TOTAL SOURCES:($794,045)($439,500)($1,233,545)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828002 $282,007 $282,007
Engineering
581-044320-5211120 $512,038 439500 $951,538
TOTAL USES:$794,045 $439,500 $1,233,545
2 of 2 5.1.2020
Commission Meeting Agenda
5/19/2020 2:00 PM
TIA Funded Downtown Road Improvements Projects
Department:Engineering
Department:Engineering
Caption:Approve entering into a Master Agreement with CSX
Transportation, Inc. stating that Augusta, GA will pay for the
Preliminary Engineering and Review for the TIA funded
Downtown Roadway Improvements Projects in accordance with
the estimate $59,400.00. Also, approve the Agreement to be
executed by the Augusta, GA Legal Counsel and the Mayor as
requested by Augusta Engineering Department.
Background:There are five (5) downtown roadway Improvements projects
from the “Approved Investment List” of TIA that was approved
by voters of the CSRA in July 31, 2012 referendum. These
projects presently are in the design phase. This project consists
of resurfacing, reconstructing the existing curb and gutter,
replacing sidewalks, improving pedestrian safety at intersections
with new visibility crosswalks and organizing the existing
parallel parking. Since roadway improvements are in close
proximity to CSX railroad tracks or crosses CSX railroad tracks
and warrants coordination with CSX Transportation, Inc. to
ensure passing trains safe mobility and safe construction zone.
Analysis:Railroad coordination is required to ensure rail tracks safety and
advance project construction schedule. Augusta would be
required to enter into an agreement that Augusta will pay on
Time and Material an estimated amount of $59,400. This is a
cost that is required to be paid by the Augusta, GA to complete
needed engineering review.
Financial Impact:Funds are available in the amount of $59,400.00 AED TIA
Project Management fund.
Alternatives:1). Do not approve and find alternative to reimburse CSX and
complete the project.
Cover Memo
Recommendation:Approve entering into a Master Agreement with CSX
Transportation, Inc. stating that Augusta, GA will pay for the
Preliminary Engineering and Review for the TIA funded
Downtown Roadway Improvements Projects in accordance with
the estimate $59,400.00. Also, approve the Agreement to be
executed by the Augusta, GA Legal Counsel and the Mayor as
requested by Augusta Engineering Department.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: 371-041110-5212115 (charge to the associated JL
accounts)
REVIEWED AND APPROVED BY:
Cover Memo
Multiple Projects & Locations Downtown Augusta
City of Augusta, Richmond County, Georgia
Atlanta & Carolinas Zones
Augusta, Georgia, and McCormick Subdivisions
OP No. _________
Page 1 of 6
PRELIMINARY ENGINEERING AGREEMENT
This Preliminary Engineering Agreement (this “Agreement”) is made as of
____________________, 20___, by and between CSX TRANSPORTATION, INC., a Virginia
corporation with its principal place of business in Jacksonville, Florida (“CSXT”), and City of Augusta,
a body corporate and political subdivision of the State of Georgia, (“Agency”).
EXPLANATORY STATEMENT
1.Agency wishes to facilitate the development of the proposed various roadway and civil
improvement projects downtown in Augusta, Richmond Co., GA at multiple railroad
locations on the Atlanta & Carolinas Zones, and Augusta, Georgia, and McCormick
Subdivisions, (the “Project”).
2.Agency has requested that CSXT proceed with certain necessary engineering and/or design
services for the Project to facilitate the parties’ consideration of the Project.
3.Subject to the approval of CSXT, which approval may be withheld for any reason directly or
indirectly related to safety or CSXT operations, property, or facilities, the Project is to be
constructed, if at all, at no cost to CSXT, under a separate construction agreement to be executed
by the parties at a future date.
NOW, THEREFORE, for and in consideration of the foregoing Explanatory Statement and other
good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties,
the parties agree as follows:
1.Scope of Work
1.1. Generally. The work to be done by CSXT under this Agreement shall consist of: (i) the
preparation or review and approval of preliminary and final engineering and design plans,
specifications, drawings, agreements and other documents pertaining to the Project, (ii) the
preparation of cost estimates for CSXT's work in connection with the Project, and (iii) the
review of construction cost estimates, site surveys, assessments, studies, agreements and related
construction documents submitted to CSXT by Agency for the Project (collectively, the
“Engineering Work”). Engineering Work may also include office reviews, field reviews,
attending hearings and meetings, and preparing correspondence, reports, and other
documentation in connection with the Project. Nothing contained in this Agreement shall
oblige CSXT to perform work which, in CSXT’s opinion, is not relevant to CSXT’s
participation in the Project.
1.2.Effect of CSXT Approval or Preparation of Documents. By its review, approval or preparation
of plans, specifications, drawings or other documents pursuant to this Agreement (collectively,
the “Plans”), CSXT signifies only that the Plans and the Project proposed to be constructed in
accordance with the Plans satisfy CSXT’s requirements. CSXT expressly disclaims all other
representations and warranties in connection with the Plans, including, but not limited to, the
integrity, suitability or fitness for the purposes of Agency or any other persons of such Plans or
the Project constructed in accordance with the Plans.
Multiple Projects & Locations Downtown Augusta
City of Augusta, Richmond County, Georgia
Atlanta & Carolinas Zones
Augusta, Georgia, and McCormick Subdivisions
OP No. _________
Page 2 of 6
2.Project Construction. Nothing contained in this Agreement shall be deemed to constitute CSXT's
approval of or consent to the construction of the Project, which approval or consent may be withheld
for any reason directly or indirectly related to safety or CSXT operations, property, or facilities. The
Project if constructed is to be constructed, if at all, under a separate construction agreement to be
executed by the parties at a future date.
3.Reimbursement of CSXT Expenses.
3.1.Reimbursable Expenses. Agency shall reimburse CSXT for all costs and expenses incurred by
CSXT in connection with the Engineering Work, including, without limitation: (i) all out of
pocket expenses, (ii) travel and lodging expenses, (iii) telephone, facsimile, and mailing
expenses, (iv) costs for equipment, tools, materials and supplies, (v) sums paid to consultants
and subcontractors, and (vi) labor, together with labor overhead percentages established by
CSXT pursuant to applicable law (collectively, the “Reimbursable Expenses”).
3.2.Estimate. CSXT has estimated the total Reimbursable Expenses for the Project to be
approximately $59,400.00 (the “Estimate” as amended or revised). In the event CSXT
anticipates that actual Reimbursable Expenses may exceed such Estimate, it shall provide
Agency with the revised Estimate of total Reimbursable Expenses for Agency's approval and
confirmation that sufficient funds have been appropriated to cover the total Reimbursable
Expenses as reflected in the revised Estimate. CSXT may elect, by delivery of notice to
Agency, to immediately cease all further Engineering Work, unless and until Agency provides
such approval and confirmation.
3.3.Payment Terms.
3.3.1.Advance Payment in Full.Upon execution and delivery of this Agreement by
Agency, Agency will deposit with CSXT a sum equal to the Reimbursable Expenses,
as shown by the Estimate. Agency shall submit advance deposit payment to CSXT
for Reimbursable Expenses in the amount set forth in Section 3.2 Estimate, with a
copy of the CSXT Schedule PA form attached to this agreement, to the address on
the CSXT Schedule PA form. If CSXT anticipates that it may incur Reimbursable
Expenses in excess of the deposited amount, CSXT will request an additional deposit
equal to the then remaining Reimbursable Expenses which CSXT estimates that it
will incur. CSXT shall request such additional deposit by delivery of invoices to
Agency. Agency shall make such additional deposit within thirty (30) days following
delivery of such invoice to Agency.
3.3.2.Following completion of all Engineering Work, CSXT shall reconcile the total
Reimbursable Expenses incurred by CSXT against the total payments received from
Agency and shall submit to Agency a final invoice if required. Agency shall pay to
CSXT the amount by which actual Reimbursable Expenses exceed total payments, as
shown by the final invoice, within thirty (30) days following delivery to Agency of
the final invoice. CSXT will provide a refund of any unused deposits if the deposit
exceeds the incurred Reimbursable Expenses for the Project.
Multiple Projects & Locations Downtown Augusta
City of Augusta, Richmond County, Georgia
Atlanta & Carolinas Zones
Augusta, Georgia, and McCormick Subdivisions
OP No. _________
Page 3 of 6
3.3.3.In the event that Agency fails to pay CSXT any sums due CSXT under this
Agreement: (i) Agency shall pay CSXT interest at the lesser of 1.0% per month or
the maximum rate of interest permitted by applicable law on the delinquent amount
until paid in full; and (ii) CSXT may elect, by delivery of notice to Agency: (A) to
immediately cease all further work on the Project, unless and until Agency pays the
entire delinquent sum, together with accrued interest; and/or (B) to terminate this
Agreement.
3.4.Effect of Termination. Agency’s obligation to pay CSXT Reimbursable Expenses in
accordance with this Section shall survive termination of this Agreement for any reason.
4.Appropriations. Agency represents to CSXT that: (i) Agency has obtained appropriations sufficient
to reimburse CSXT for the Reimbursable Expenses encompassed by the initial Estimate; (ii) Agency
shall use its best efforts to obtain appropriations necessary to cover Reimbursable Expenses
encompassed by subsequent Estimates approved by Agency; and (iii) Agency shall promptly notify
CSXT in the event that Agency is unable to obtain such additional appropriations.
5.Termination.
5.1.By Agency. Agency may terminate this Agreement, for any reason, by delivery of notice to
CSXT. Such termination shall become effective upon the expiration of fifteen (15) calendar
days following delivery of notice to CSXT or such later date designated by the notice.
5.2.By CSXT. CSXT may terminate this Agreement (i) as provided pursuant to Section 3.3.3., or
(ii) upon Agency’s breach of any of the terms of, or its obligations under, this Agreement and
such breach continues without cure for a period of ninety (90) days after written notification
from CSXT to Agency of such breach.
5.3.Consequences of Termination. If the Agreement is terminated by either party pursuant to this
Section or any other provision of this Agreement, the parties understand that it may be
impractical to immediately stop the Engineering Work. Accordingly, both parties agree that,
in such instance a party may continue to perform Engineering Work until it has reached a
point where it may reasonably and/or safely suspend the Engineering Work. Agency shall
reimburse CSXT pursuant to this Agreement for the Engineering Work performed, plus all
costs reasonably incurred by CSXT to discontinue the Engineering Work and all other costs
of CSXT incurred as a result of the Project up to the time of full suspension of the
Engineering Work. Termination of this Agreement or Engineering Work on the Project, for
any reason, shall not diminish or reduce Agency’s obligation to pay CSXT for Reimbursable
Expenses incurred in accordance with this Agreement. In the event of the termination of this
Agreement or the Engineering Work for any reason, CSXT’s only remaining obligation to
Agency shall be to refund to Agency payments made to CSXT in excess of Reimbursable
Expenses in accordance with Section 3.
6.Subcontracts. CSXT shall be permitted to engage outside consultants, counsel and subcontractors to
perform all or any portion of the Engineering Work.
Multiple Projects & Locations Downtown Augusta
City of Augusta, Richmond County, Georgia
Atlanta & Carolinas Zones
Augusta, Georgia, and McCormick Subdivisions
OP No. _________
Page 4 of 6
7.Notices. All notices, consents and approvals required or permitted by this Agreement shall be in
writing and shall be deemed delivered (i) on the expiration of three (3) days following mailing by first
class U.S. mail, (ii) on the next business day following mailing by a nationally recognized overnight
carrier, or (iii) on the date of transmission, as evidenced by written confirmation of successful
transmission, if by facsimile or other electronic transmission if sent on a business day (or if not sent
on a business day, then on the next business day after the date sent), to the parties at the addresses set
forth below, or such other addresses as either party may designate by delivery of prior notice to the
other party:
If to CSXT: CSX Transportation, Inc.
500 Water Street, J301
Jacksonville, Florida 32202
Attention: Todd Allton, Project Manager II - Public Projects
If to Agency: City of Augusta
535 Telfair Street
Augusta, GA 30901
Attention: __________________________
Entire Agreement. This Agreement embodies the entire understanding of the parties, may not be waived
or modified except in a writing signed by authorized representatives of both parties, and supersedes all
prior or contemporaneous written or oral understandings, agreements or negotiations regarding its subject
matter. In the event of any inconsistency between this Agreement and the Exhibits, the more specific
terms of the Exhibits shall be deemed controlling.
8.Waiver. If either party fails to enforce its respective rights under this Agreement, or fails to insist
upon the performance of the other party’s obligations hereunder, such failure shall not be construed as
a permanent waiver of any rights or obligations in this Agreement.
9.Assignment. CSXT may assign this Agreement and all rights and obligations herein to a successor in
interest, parent company, affiliate, or future affiliate. Upon assignment of this Agreement by CSXT
and the assumption by CSXT’s assignee of CSXT’s obligations under this Agreement, CSXT shall
have no further obligations under this Agreement. Agency shall not assign its rights or obligations
under this Agreement without CSXT’s prior written consent, which consent may be withheld for any
reason.
10.Applicable Law. This Agreement shall be governed by the laws of the State of Georgia, exclusive of
its choice of law rules. The parties further agree that the venue of all legal and equitable proceedings
related to disputes under this Agreement shall be situated in Duval County, Florida, and the parties
agree to submit to the personal jurisdiction of any State or Federal court situated in Duval County,
Florida.
Multiple Projects & Locations Downtown Augusta
City of Augusta, Richmond County, Georgia
Atlanta & Carolinas Zones
Augusta, Georgia, and McCormick Subdivisions
OP No. _________
Page 5 of 6
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in duplicate, each by
its duly authorized officers, as of the date of this Agreement.
City of Augusta, Georgia
By: ______________________________________
Print Name: _______________________________
Title: ____________________________________
CSX TRANSPORTATION, INC.
By: ______________________________________
Todd Allton
Project Manager II - Public Projects
Page 6 of 6
CSXT Schedule PA
(Advance Payment – Preliminary Engineering Agreement)
PAYMENT SUBMISSION FORM
PROJECT INFORMATION
CSX OP No.: ____________________
Description: City of Augusta, Richmond Co., GA various civil improvement projects throughout
downtown Augusta on multiple locations across the Augusta, Georgia, and
McCormick Subdivisions
Agreement Amount: $59,400.00
*************************************************************************************
Payment is hereby provided in accordance with the terms of Section 3.3 Payment Terms of the Agreement dated
___________________________, between Agency and CSXT.
*************************************************************************************
A copy of this Payment Submission Form shall accompany all payments delivered by Agency to CSXT which
shall be forwarded to the following address:
CSX Transportation, Inc.
P.O. Box 530192
Atlanta, GA 30353-0192
*************************************************************************************
Payment due within ten (10) days of Agency’s receipt of fully executed agreement
*************************************************************************************
(All information below to be completed by Agency providing Payment)
Payment Date Payment Amount Check No.
___________ ______________ _________
*************************************************************************************
Date: ________________________ By: ___________________________
Please send copy of check to: Name: _________________________
Matt.Meyer@arcadis.com Title: __________________________
Joseph.Schofield@arcadis.com
Phone: _________________________
Email: _________________________
ACCT. CODE : 709 - multiple Form Revision
10/07/19
ESTIMATE SUBJECT TO REVISION AFTER: 3/31/2021 DOT NO.: multiple
CITY:COUNTY:Richmond STATE:GA
REGION:Atlanta & Carolinas SUB-DIV:Augusta/Georgia/McCormick MILE POST:multiple
AGENCY PROJECT NUMBER:0
PRELIMINARY ENGINEERING:
212 Contracted & Administrative Engineering Services (CSXT Admin)6,000$
212 Contracted & Administrative Engineering Services (CSXT Signal Asst.)4,000$
212 Contracted & Administrative Engineering Services (Arcadis)40,000$
Subtotal 50,000$
CONSTRUCTION ENGINEERING/INSPECTION:
212 Contracted & Administrative Engineering Services (CSXT Admin)-$
212 Contracted & Administrative Engineering Services (CSXT Signal Asst.)-$
212 Contracted & Administrative Engineering Services (Arcadis)-$
Subtotal -$
FLAGGING SERVICE: (Contract Labor)
70 Labor (Conductor-Flagman)0 Days @ 350.00$ -$
50 Labor (Foreman/Inspector)0 Days @ 504.00$ -$
70 Additive 153.20% (Transportation Department)-$
50 Additive 149.90% (Engineering Department)-$
230 Expenses (Engineering Department)0 Days @ 75.00$ -$
230 Expenses (Transportation Department)0 Days @ 45.00$ -$
Subtotal -$
SIGNAL & COMMUNICATIONS WORK:(signal survey)4,000$
TRACK WORK:-$
PROJECT SUBTOTAL:54,000$
900 CONTINGENCIES:10.00%5,400$
PROJECT TOTAL:*****************************************************59,400$
CURRENT AUTHORIZED BUDGET:*****************************************************-$
TOTAL SUPPLEMENT REQUESTED:*****************************************************59,400$
DIVISION OF COST:
Agency 100.00%59,400$
Railroad 0.00%-$
NOTE: Estimate is based on FULL CROSSING CLOSURE during work by Railroad Forces.
Office of Chief Engineer Public Projects--Jacksonville, Florida
Arcadis Approved by:CTA CSXT Public Project Group
DATE: 03/31/20 REVISED: 01/00/00 DATE: 04/14/20
Estimated prepared by:
This estimate has been prepared based on site conditions, anticipated work duration periods, material prices, labor rates, manpower and resource availability, and other factors
known as of the date prepared. The actual cost for CSXT work may differ based upon the agency's requirements, their contractor's work procedures, and/or other conditions that
become apparent once construction commences or during the progress of the work
Augusta
DESCRIPTION:Preliminary Engineering for multiple projects by the City of Augusta
Commission Meeting Agenda
5/19/2020 2:00 PM
TIA Funded Downtown Road Improvements Projects
Department:Engineering
Department:Engineering
Caption:Approve entering into an Agreement with CSX Transportation,
Inc. stating that Augusta, GA will pay for the Preliminary
Engineering and Review for the TIA funded 9th Street
Improvements Project in accordance with the estimate
$12,100.00. Also, approve the Agreement to be executed by the
Augusta, GA Legal Counsel and the Mayor as requested by
Augusta Engineering Department.
Background:9th Street (James Brown Blvd.) Improvements project is from
the “Approved Investment List” of TIA that was approved by
voters of the CSRA in July 31, 2012 referendum. This project
presently is in construction. This project consists of resurfacing,
reconstructing the existing curb and gutter, replacing sidewalks,
improving pedestrian safety at intersections with new visibility
crosswalks and organizing the existing parallel parking. Since
roadway improvements are in close proximity to CSX railroad
tracks or crosses CSX railroad tracks and warrants coordination
with CSX Transportation, Inc. to ensure passing trains safe
mobility and safe a construction zone.
Analysis:Railroad coordination is required to ensure rail tracks safety and
advance project construction schedule. Augusta would be
required to enter into an agreement that Augusta will pay on
Time and Material and estimated budgeted is the estimated
amount of $12,100. This is a cost that is required to be paid by
the Augusta, GA to complete needed engineering review.
Financial Impact:Funds are available in the amount of $12,100.00 in Project TIA
funds.
Alternatives:1). Do not approve and find alternative to reimburse CSX and
complete the project.
Cover Memo
Recommendation:Approve entering into an Agreement with CSX Transportation,
Inc. stating that Augusta, GA will pay for the Preliminary
Engineering and Review for the TIA funded 9th Street
Improvements Project in accordance with the estimate
$12,100.00. Also, approve the Agreement to be executed by the
Augusta, GA Legal Counsel and the Mayor as requested by
Augusta Engineering Department.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: 371-041110-JL T15041218 - 5212115
REVIEWED AND APPROVED BY:
Cover Memo
9th St./James Brown Blvd. Roadway and Sidewalk Improvements
Augusta, Richmond County, Georgia
DOT 279420D, RRMP AK-460.42
Gulf Zone, Augusta Subdivision
OP No. _________
Page 1 of 6
PRELIMINARY ENGINEERING AGREEMENT
This Preliminary Engineering Agreement (this “Agreement”) is made as of
____________________, 20___, by and between CSX TRANSPORTATION, INC., a Virginia
corporation with its principal place of business in Jacksonville, Florida (“CSXT”), and City of Augusta,
a body corporate and political subdivision of the Georgia, (“Agency”).
EXPLANATORY STATEMENT
1.Agency wishes to facilitate the development of the proposed James Brown/9thSt Roadway
Improvements including sidewalk installation across CSXT in Augusta, Richmond Co., GA
at DOT# 279420D, RRMP AK-460.42, on the Gulf Zone, Augusta Subdivision, (the
“Project”).
2.Agency has requested that CSXT proceed with certain necessary engineering and/or design
services for the Project to facilitate the parties’ consideration of the Project.
3.Subject to the approval of CSXT, which approval may be withheld for any reason directly or
indirectly related to safety or CSXT operations, property, or facilities, the Project is to be
constructed, if at all, at no cost to CSXT, under a separate construction agreement to be executed
by the parties at a future date.
NOW, THEREFORE, for and in consideration of the foregoing Explanatory Statement and other
good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties,
the parties agree as follows:
1.Scope of Work
1.1. Generally. The work to be done by CSXT under this Agreement shall consist of: (i) the
preparation or review and approval of preliminary and final engineering and design plans,
specifications, drawings, agreements and other documents pertaining to the Project, (ii) the
preparation of cost estimates for CSXT's work in connection with the Project, and (iii) the
review of construction cost estimates, site surveys, assessments, studies, agreements and related
construction documents submitted to CSXT by Agency for the Project (collectively, the
“Engineering Work”). Engineering Work may also include office reviews, field reviews,
attending hearings and meetings, and preparing correspondence, reports, and other
documentation in connection with the Project. Nothing contained in this Agreement shall
oblige CSXT to perform work which, in CSXT’s opinion, is not relevant to CSXT’s
participation in the Project.
1.2.Effect of CSXT Approval or Preparation of Documents. By its review, approval or preparation
of plans, specifications, drawings or other documents pursuant to this Agreement (collectively,
the “Plans”), CSXT signifies only that the Plans and the Project proposed to be constructed in
accordance with the Plans satisfy CSXT’s requirements. CSXT expressly disclaims all other
representations and warranties in connection with the Plans, including, but not limited to, the
integrity, suitability or fitness for the purposes of Agency or any other persons of such Plans or
the Project constructed in accordance with the Plans.
9th St./James Brown Blvd. Roadway and Sidewalk Improvements
Augusta, Richmond County, Georgia
DOT 279420D, RRMP AK-460.42
Gulf Zone, Augusta Subdivision
OP No. _________
Page 2 of 6
2.Project Construction. Nothing contained in this Agreement shall be deemed to constitute CSXT's
approval of or consent to the construction of the Project, which approval or consent may be withheld
for any reason directly or indirectly related to safety or CSXT operations, property, or facilities. The
Project if constructed is to be constructed, if at all, under a separate construction agreement to be
executed by the parties at a future date.
3.Reimbursement of CSXT Expenses.
3.1.Reimbursable Expenses. Agency shall reimburse CSXT for all costs and expenses incurred by
CSXT in connection with the Engineering Work, including, without limitation: (i) all out of
pocket expenses, (ii) travel and lodging expenses, (iii) telephone, facsimile, and mailing
expenses, (iv) costs for equipment, tools, materials and supplies, (v) sums paid to consultants
and subcontractors, and (vi) labor, together with labor overhead percentages established by
CSXT pursuant to applicable law (collectively, the “Reimbursable Expenses”).
3.2.Estimate. CSXT has estimated the total Reimbursable Expenses for the Project to be
approximately $12,100.00 (the “Estimate” as amended or revised). In the event CSXT
anticipates that actual Reimbursable Expenses may exceed such Estimate, it shall provide
Agency with the revised Estimate of total Reimbursable Expenses for Agency's approval and
confirmation that sufficient funds have been appropriated to cover the total Reimbursable
Expenses as reflected in the revised Estimate. CSXT may elect, by delivery of notice to
Agency, to immediately cease all further Engineering Work, unless and until Agency provides
such approval and confirmation.
3.3.Payment Terms.
3.3.1.Advance Payment in Full.Upon execution and delivery of this Agreement by
Agency, Agency will deposit with CSXT a sum equal to the Reimbursable Expenses,
as shown by the Estimate. Agency shall submit advance deposit payment to CSXT
for Reimbursable Expenses in the amount set forth in Section 3.2 Estimate, with a
copy of the CSXT Schedule PA form attached to this agreement, to the address on
the CSXT Schedule PA form. If CSXT anticipates that it may incur Reimbursable
Expenses in excess of the deposited amount, CSXT will request an additional deposit
equal to the then remaining Reimbursable Expenses which CSXT estimates that it
will incur. CSXT shall request such additional deposit by delivery of invoices to
Agency. Agency shall make such additional deposit within thirty (30) days following
delivery of such invoice to Agency.
3.3.2.Following completion of all Engineering Work, CSXT shall reconcile the total
Reimbursable Expenses incurred by CSXT against the total payments received from
Agency and shall submit to Agency a final invoice if required. Agency shall pay to
CSXT the amount by which actual Reimbursable Expenses exceed total payments, as
shown by the final invoice, within thirty (30) days following delivery to Agency of
the final invoice. CSXT will provide a refund of any unused deposits if the deposit
exceeds the incurred Reimbursable Expenses for the Project.
3.3.3.In the event that Agency fails to pay CSXT any sums due CSXT under this
Agreement: (i) Agency shall pay CSXT interest at the lesser of 1.0% per month or
9th St./James Brown Blvd. Roadway and Sidewalk Improvements
Augusta, Richmond County, Georgia
DOT 279420D, RRMP AK-460.42
Gulf Zone, Augusta Subdivision
OP No. _________
Page 3 of 6
the maximum rate of interest permitted by applicable law on the delinquent amount
until paid in full; and (ii) CSXT may elect, by delivery of notice to Agency: (A) to
immediately cease all further work on the Project, unless and until Agency pays the
entire delinquent sum, together with accrued interest; and/or (B) to terminate this
Agreement.
3.4.Effect of Termination. Agency’s obligation to pay CSXT Reimbursable Expenses in
accordance with this Section shall survive termination of this Agreement for any reason.
4.Appropriations. Agency represents to CSXT that: (i) Agency has obtained appropriations sufficient
to reimburse CSXT for the Reimbursable Expenses encompassed by the initial Estimate; (ii) Agency
shall use its best efforts to obtain appropriations necessary to cover Reimbursable Expenses
encompassed by subsequent Estimates approved by Agency; and (iii) Agency shall promptly notify
CSXT in the event that Agency is unable to obtain such additional appropriations.
5.Termination.
5.1.By Agency. Agency may terminate this Agreement, for any reason, by delivery of notice to
CSXT. Such termination shall become effective upon the expiration of fifteen (15) calendar
days following delivery of notice to CSXT or such later date designated by the notice.
5.2.By CSXT. CSXT may terminate this Agreement (i) as provided pursuant to Section 3.3.3., or
(ii) upon Agency’s breach of any of the terms of, or its obligations under, this Agreement and
such breach continues without cure for a period of ninety (90) days after written notification
from CSXT to Agency of such breach.
5.3.Consequences of Termination. If the Agreement is terminated by either party pursuant to this
Section or any other provision of this Agreement, the parties understand that it may be
impractical to immediately stop the Engineering Work. Accordingly, both parties agree that,
in such instance a party may continue to perform Engineering Work until it has reached a
point where it may reasonably and/or safely suspend the Engineering Work. Agency shall
reimburse CSXT pursuant to this Agreement for the Engineering Work performed, plus all
costs reasonably incurred by CSXT to discontinue the Engineering Work and all other costs
of CSXT incurred as a result of the Project up to the time of full suspension of the
Engineering Work. Termination of this Agreement or Engineering Work on the Project, for
any reason, shall not diminish or reduce Agency’s obligation to pay CSXT for Reimbursable
Expenses incurred in accordance with this Agreement. In the event of the termination of this
Agreement or the Engineering Work for any reason, CSXT’s only remaining obligation to
Agency shall be to refund to Agency payments made to CSXT in excess of Reimbursable
Expenses in accordance with Section 3.
6.Subcontracts. CSXT shall be permitted to engage outside consultants, counsel and subcontractors to
perform all or any portion of the Engineering Work.
7.Notices. All notices, consents and approvals required or permitted by this Agreement shall be in
writing and shall be deemed delivered (i) on the expiration of three (3) days following mailing by first
class U.S. mail, (ii) on the next business day following mailing by a nationally recognized overnight
carrier, or (iii) on the date of transmission, as evidenced by written confirmation of successful
9th St./James Brown Blvd. Roadway and Sidewalk Improvements
Augusta, Richmond County, Georgia
DOT 279420D, RRMP AK-460.42
Gulf Zone, Augusta Subdivision
OP No. _________
Page 4 of 6
transmission, if by facsimile or other electronic transmission if sent on a business day (or if not sent
on a business day, then on the next business day after the date sent), to the parties at the addresses set
forth below, or such other addresses as either party may designate by delivery of prior notice to the
other party:
If to CSXT: CSX Transportation, Inc.
500 Water Street, J301
Jacksonville, Florida 32202
Attention: Todd Allton, Project Manager II - Public Projects
If to Agency: City of Augusta
535 Telfair Street
Augusta, GA 30901
Attention: __________________________
Entire Agreement. This Agreement embodies the entire understanding of the parties, may not be waived
or modified except in a writing signed by authorized representatives of both parties, and supersedes all
prior or contemporaneous written or oral understandings, agreements or negotiations regarding its subject
matter. In the event of any inconsistency between this Agreement and the Exhibits, the more specific
terms of the Exhibits shall be deemed controlling.
8.Waiver. If either party fails to enforce its respective rights under this Agreement, or fails to insist
upon the performance of the other party’s obligations hereunder, such failure shall not be construed as
a permanent waiver of any rights or obligations in this Agreement.
9.Assignment. CSXT may assign this Agreement and all rights and obligations herein to a successor in
interest, parent company, affiliate, or future affiliate. Upon assignment of this Agreement by CSXT
and the assumption by CSXT’s assignee of CSXT’s obligations under this Agreement, CSXT shall
have no further obligations under this Agreement. Agency shall not assign its rights or obligations
under this Agreement without CSXT’s prior written consent, which consent may be withheld for any
reason.
10.Applicable Law. This Agreement shall be governed by the laws of the State of Georgia, exclusive of
its choice of law rules. The parties further agree that the venue of all legal and equitable proceedings
related to disputes under this Agreement shall be situated in Duval County, Florida, and the parties
agree to submit to the personal jurisdiction of any State or Federal court situated in Duval County,
Florida.
9th St./James Brown Blvd. Roadway and Sidewalk Improvements
Augusta, Richmond County, Georgia
DOT 279420D, RRMP AK-460.42
Gulf Zone, Augusta Subdivision
OP No. _________
Page 5 of 6
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in duplicate, each by
its duly authorized officers, as of the date of this Agreement.
City of Augusta, Georgia
By: ______________________________________
Print Name: _______________________________
Title: ____________________________________
CSX TRANSPORTATION, INC.
By: ______________________________________
Todd Allton
Project Manager II - Public Projects
Page 6 of 6
CSXT Schedule PA
(Advance Payment – Preliminary Engineering Agreement)
PAYMENT SUBMISSION FORM
PROJECT INFORMATION
CSX OP No.: ____________________
Description: Augusta, Richmond Co., GA, 9th Street James Brown (9th St) Improvement
Project, DOT# 279420D, RRMP AK-460.42, Gulf Zone, Augusta Sub.
Agreement Amount: $12,100.00
*************************************************************************************
Payment is hereby provided in accordance with the terms of Section 3.3 Payment Terms of the Agreement dated
___________________________, between Agency and CSXT.
*************************************************************************************
A copy of this Payment Submission Form shall accompany all payments delivered by Agency to CSXT which
shall be forwarded to the following address:
CSX Transportation, Inc.
P.O. Box 530192
Atlanta, GA 30353-0192
*************************************************************************************
Payment due within ten (10) days of Agency’s receipt of fully executed agreement
*************************************************************************************
(All information below to be completed by Agency providing Payment)
Payment Date Payment Amount Check No.
___________ ______________ _________
*************************************************************************************
Date: ________________________ By: ___________________________
Please send copy of check to: Name: _________________________
Matt.Meyer@arcadis.com Title: __________________________
Joseph.Schofield@arcadis.com Phone: _________________________
Email: _________________________
ACCT. CODE : 709 - TBD Form Revision
10/07/19
ESTIMATE SUBJECT TO REVISION AFTER: 3/30/2021 DOT NO.: 279420D
CITY:COUNTY:Richmond STATE:GA
REGION:Gulf SUB-DIV:Augusta MILE POST:AK-460.42
AGENCY PROJECT NUMBER:0
PRELIMINARY ENGINEERING:
212 Contracted & Administrative Engineering Services (CSXT Admin)1,000$
212 Contracted & Administrative Engineering Services (Arcadis)10,000$
Subtotal 11,000$
CONSTRUCTION ENGINEERING/INSPECTION:
212 Contracted & Administrative Engineering Services (CSXT Admin)-$
212 Contracted & Administrative Engineering Services (Arcadis)-$
Subtotal -$
FLAGGING SERVICE: (Contract Labor)
70 Labor (Conductor-Flagman)0 Days @ 350.00$ -$
50 Labor (Foreman/Inspector)0 Days @ 504.00$ -$
70 Additive 153.20% (Transportation Department)-$
50 Additive 149.90% (Engineering Department)-$
230 Expenses (Engineering Department)0 Days @ 75.00$ -$
230 Expenses (Transportation Department)0 Days @ 45.00$ -$
Subtotal -$
SIGNAL & COMMUNICATIONS WORK:-$
TRACK WORK:-$
PROJECT SUBTOTAL:11,000$
900 CONTINGENCIES:10.00%1,100$
PROJECT TOTAL:*****************************************************12,100$
CURRENT AUTHORIZED BUDGET:*****************************************************-$
TOTAL SUPPLEMENT REQUESTED:*****************************************************12,100$
DIVISION OF COST:
Agency 100.00%12,100$
Railroad 0.00%-$
NOTE: Estimate is based on FULL CROSSING CLOSURE during work by Railroad Forces.
Office of Chief Engineer Public Projects--Jacksonville, Florida
Arcadis Approved by:CTA CSXT Public Project Group
DATE: 03/30/20 REVISED: 01/00/00 DATE: 03/30/20
Augusta
DESCRIPTION:Preliminary Engineering - James Brown (9th St) roadway and sidewalk improvements
This estimate has been prepared based on site conditions, anticipated work duration periods, material prices, labor rates, manpower and resource availability, and other factors
known as of the date prepared. The actual cost for CSXT work may differ based upon the agency's requirements, their contractor's work procedures, and/or other conditions that
become apparent once construction commences or during the progress of the work
Estimated prepared by:
Commission Meeting Agenda
5/19/2020 2:00 PM
Vacant Lots Grass Cutting
Department:
Department:
Caption:Update from Environmental Services Department regarding the
process for vacant lots grass cutting. (Requested by
Commissioner Bill Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
Appointment Board of Tax Assessors
Department:
Department:
Caption:Motion to approve the appointment of Ms. Patricia Daniels to
the Richmond County Board of Tax Assessors to fill the expired
term of Ms. Renee D'Antignac. (Requested by Commissioner
Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
Appointment RCBOH Seat#3
Department:Richmond County Board of Health
Department:Richmond County Board of Health
Caption:Consider a request from the Richmond County Medical Society
via Richmond County Board of Health recommending the
appointment of Dr. Thomas Kieman to RCBOH to fill the
unexpired term of Dr. Blackwood.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
COMPOSITION OF RICHMOND COUNTY BOARD OF HEALTH 2020
ACT OF GENERAL ASSEMBLY OF GEORGIA
GEORGIA LAWS 1955 (pp. 3192-3206)
BOARD MEMBERS CURRENT
BEGINS TERM
ENDS
NEXT
TERM
1. Member from the Augusta-Richmond County Commission-Council, appointed by such
council. (One-year term) Appointed to Board 1/29/2015 (re-appointed 1/8-2019 for 2yr term) Current member: Sammie Sias HM 706-564-9436
Address: 3839 Crest Drive FAX 706-821-1838
Hephzibah, GA 30815
Email: Ssias@augustaga.gov
01/01/2019
12/31/2020
01/01/2021
to
12/31/2022
2. President of the Richmond County Board of Education or his/her designee.
(One-year term) Appointed to Board 1/7/2019 by Commission (2 years by BOE)
Current member: Jimmy Atkins WK 706-305-6869
Address: 2103 Southlake Pkwy HM 706-798-1388
Augusta, GA 30906
Email: atkinji@boe.richmond.k12.ga.us
01/01/2020
12/31/2020
01/01/2021
to
12/31/2022
3. Physician appointed by the Augusta-Richmond County Commission-Council from a
list of three nominated by the Richmond County Medical Society. (Four-year term) (Appointed10/20/2009; 1st term: 1/1/2010-12/31/2013; reappointed 12/10/2013; reappointed 6/19/2018
Current member: VACANT Cell
Address: HM
Email: Complete Dr. Blackwood’s term
1/1/2018
12/31/2021
01-01-2022
to
12/31/2025
1st Term (New Member)
4. Physician appointed by the Augusta-Richmond County Commission-Council
- from a list of three nominated by the Stoney Medical, Dental, & Pharmaceutical
Society. (Four-year term) (Appointed 4/21/2015 to complete Dr. Lightfoot’s term)
re-appointed 11-7-2017 (1st term) Current member: Merian Robinson
Address 1306 Jamaica Court HM 706/284-6409
Augusta, GA 30909
Email: merian.robinson@yahoo.com Currently in 1st Term
01/1/2017
12/31/2020
1/1/2021
to
12/31/2024
2nd Term
5. Member appointed by the Augusta-Richmond County Commission-Council from a
list of three nominated by the Richmond County Board of Health. (Four-year term) completed Christine Crawford’s term (Appointed 1/19/2010; re-appointed 4/29/2015; re-appointed 6/4/2019
Current member: Deborah H. Presnell CELL 706-394-8472
Address: 324 Broad Street HM 706-849-1058
Augusta, GA 30901
Email: deb.presnell@gmail.com Currently in 3rd Term (last term)
01/01/2019
12/31/2022
01/01/2023
to
12/31/26
(New Member)
6. Nurse appointed by the Augusta-Richmond County Commission-Council from a list of
three nominated by Georgia Nurses Association/Central Savannah River Area Chapter
(Four-year term) Appointed 11-7-2017 Current member: Pat Lynch-Hayes HM 706/733-8303
Address: 2532 Commons Trace
Augusta, GA 30909
Email: plynchhayes@gmail.com Currently in 1st Term
01/01/2017
12/31/2020
01/01/2021
to
12/31/2024
2nd term
7. Member-at-large appointed by the Augusta-Richmond County Commission-Council.
(Four-year term) Appointed 12/16/2014; reappointed 6-19-2018 Current member: Jamie DeStefano, DMD, PhD WK 706-721-2442
Address: 7 Eagle Pointe Drive HM 706-667-6778
Augusta, GA 30909
Email: jdestefa@augusta.edu Currently in 2nd Term
01/01/2018
12/31/2021
01/01/2022
To
12/31/25
3rd term
8. Member-at-large appointed by the Augusta-Richmond County Commission-Council.
(Four-year term) Appointed 3-17-2009; reappointed 1/2/2013; reappointed 11-7-2017
** Current member: W. Stewart Flanagin WK 706-733-3621
Address: 1117 Glenn Avenue HM 706/738-0917
Augusta, GA 30904
Email: hilldrug@aol.com Currently in 3rd Term (last term)
01/01/2017
12/31/2020
01/01/2021
to
12/31/2024
1st term
(New member)
9. Member-at-large appointed by the Augusta-Richmond County Commission-Council.
(Four-year term) Completed Shirley Evans’ term 1/1/15-12/31/18; Appointed 11-7-2017; reappointed 6/4/2019
Current member: Cheryl Newman, MD WK 706-721-6688
Address: 3411 Wheeler Road CELL 706-833-9713
Augusta, GA 30909 HM 706-736-1562
Email: cnewman@augusta.edu Currently in 1st Term
01/01/2019
12/31/2022
01/01/2023
to
12/31/2026
2nd term
10. Member-at-large appointed by the Augusta-Richmond County Commission-Council.
(Four-year term) Appointed 12-3-2013; reappointed 6-19-2018
* Current member: Kenneth Echols CELL 706/495-0957
Address: 2924 Foxhall Circle HM 706-868-8680
Augusta, GA 30907
Email: kjechols48@gmail.com Currently in 2nd Term
01/01/2018
12/31/2021
01/01/2022
to
12/31/2025
3rd term
11. Member-at-large appointed by the Augusta-Richmond County Commission-Council.
(Four-year term) Appointed 6-4-2019 Current member: Antonia D. Autry HM 706-868-0734
Address: 3215 Bel Ridge Road
Augusta, GA 30909
Email: antoniaautry@gmail.com Currently in 1st Term
01/01/2019
12/31/2022
01/01/2023
to
12/31/2026
2ND term
Commissioner of Health appointed by the Richmond County Board of Health.
(Four-year term)
Current: D. Stephen Goggans, MD, MPH WK 706/667-4250
Address: 1916 North Leg Road
Augusta, GA 30909 2nd Term Commissioner of Health
Email: Stephen.goggans@dph.ga.gov
01/01/19
12/31/2022
01/01/2023
To
12/31/2026
3rd term
* INDICATES CHAIRPERSON - SERVES A FOUR-YEAR TERM (Term:1/14/2018-12/31/2021) reappointed 9/11/2018 - EXPIRES 12/31/2021
**INDICATES VICE-CHAIRMAN - SERVES A FOUR-YEAR TERM (Term: 1/14/2018-12/31/2021) reappointed 9/11/2018 - EXPIRES 12/31/2021 Rev 1-14-2020
Commission Meeting Agenda
5/19/2020 2:00 PM
Reappointment Renee D'Antignac
Department:
Department:
Caption:Motion to approve the reappointment of Ms. Renee D'Antignac
to the Richmond County Board of Tax Assessors. (Requested
by Mayor Pro Tem Sean Frantom)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
Update Recruitment Process Director of Augusta Recreation
Department:
Department:
Caption:Update on recruitment process for the Director of Augusta
Recreation. (Deferred from the Commission May 5, 2020
Commission Meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
5/19/2020 2:00 PM
Update SPLOST 8
Department:
Department:
Caption:Update from staff on SPLOST 8 in light of new March 2021
election date. (Deferred from the May 5, 2020 Commission
Meeting requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Augusta Georgia
Timeline for SPLOST 8
Election date: March 16, 2021
March 16, 2021 -
election Item
September 15, 2020
Notices Mailed to Inter-Governmental Agencies
Mayor's Office mail notices of meeting of governing authorities to the Mayors of
Hephzibah and Blythe to discuss inter-governmental agreement for distribution of
SPLOST 8 proceeds. Notices must be mailed or delivered 10 days prior to the
meeting.
Inter-Governmental Meeting
Local governments will hold meeting to discuss inter-governmental agreement for
distribution of SPLOST proceeds. They must meet no less than thirty (30) days prior
to the Call of Election by the Board of Elections.
Commission Workshops(Presentations & Discussions)
Commissioners will have workshops to discuss the SPLOST 8 list of
projects.
October 27, 2020 Final SPLOST 8 project list approved by Commission
November 1, 2020
to Staff Preparation
November 30, 2020 The Staff and City Attorney will prepare all necessary documentation.
Approval of Intergovernmental Agreements
December 1, 2020 Augusta approve Intergovernmental Agreement with Hephzibah and Blythe
December 2, 2020 to Hephzibah and Blythe approve Intergovernmental Agreement with
December 11, 2020 Augusta.
Commission Passes SPLOST Resolution
Commission passes SPLOST Resolution for March ballot. Special called meeting
before committee meetings (Must be at least 90 days prior to election)
January 6, 2021 Board of Elections Convenes
The Board of Elections convenes in regular session to issue Call of Election.
Notice to Newspaper
Send Notice of Election/Resolution to newspaper for publication. Notice must be
published once per week for four consecutive weeks prior to the election.
February 9, 2021 Legal Notices Published - required for bonds
February 16, 2021 Legal Notices Published
February 23, 2021 Legal Notices Published
March 2, 2021 Legal Notices Published
March 9, 2021 Legal Notices Published
March 16, 2021 Date of Election
Collections will begin at the end of SPLOST 7 currently project to be
either December 31, 2021 or March 31, 2022
February 2, 2021
Commission vote to authorize mayor to issue notice of Intergovernmental Meeting
to City of Hephzibah and City of Blythe
October 9, 2020
October 20, 2020
Ongoing until March
15, 2021
December 15, 2020
Commission Meeting Agenda
5/19/2020 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo