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HomeMy WebLinkAbout2020-05-05 Meeting AgendaCommission Meeting Agenda Commission Chamber 5/5/2020 2:00 PM INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A.Discuss a business license renewal for business located at 1144 Druid Park. Attachments B.Ms. Linda McBurney regarding Storm Drain emptying on her property.Attachments CONSENT AGENDA (Items 1-4) ADMINISTRATIVE SERVICES 1.Motion to ratify commission action relative to the issueance of a Letter of Support dated April 27, 2020 to retain New Savanah Bluff Lock & Dam. Attachments 2.Motion to ratify commission action to amend its current Nationwide 457 (b) Plan to allow Augusta, GA employees who participate to benefit from the new Cares Act Nationwide Plan. Attachments 3.Attachments Motion to ratify commission action to authorize the Richmond CountyMarshal’s Office to implement on Monday, May 4, 2020 one of the COVID-19 measures listed in the Governor’s Executive Orders dated April 23, 2020, which is effective May 1-13 mandating that all critical and non-critical infrastructure, business, establishments, corporations, non-profits corporation, or organization that continue in-person operations implement the measure below to mitigate the exposure and spread of COVID-19 among its workforce. 1. Screen employees entering the Municipal Building for temperatures over 100.4 degrees Fahrenheit and that such individuals who have a temperature over 100.4 shall not be allowed to enter the building. PETITIONS AND COMMUNICATIONS 4.Motion to approve the minutes of the regular and Special Called meetings held April 21, 2020. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 5/5/2020 AUGUSTA COMMISSION REGULAR AGENDA 5/5/2020 (Items 5-31) PLANNING 5.Request from Davis Beman on behalf WSM Ventures regarding Zoning Petition Z-20-01, 3351 Washington Road a continuance of an additional 30-days extension until June 16, 2020. Attachments 6. FINAL PLAT – Governor’s Place Ph. 1-B – S-909 – A request for concurrence with the Chairman of the Augusta Georgia Planning Commission to approve a petition by Jachens Land Surveying, on behalf of Governor’s Place Partners LLC, requesting final plat approval for Governor’s Place Ph. 1-B. This single family residential development is Attachments located at Harper Franklin Ave. and George Crawford Drive and contains 19 lots. DISTRICT 3 7. FINAL PLAT – Johns Grove - S-896 – A request for concurrence with the Chairman of the Augusta Georgia Planning Commission to approve a petition by Ayercorp, on behalf of Housing and Community Development., requesting final plat approval for Johns Grove. This single family residential development is located at Westbrook Rd. and Hephzibah McBean Road and contains 15 lots. DISTRICT 8 Attachments 8. FINAL PLAT – MANCHESTER SECTION 8-B– S-905 – A request for concurrence with the Chairman of the Augusta Georgia Planning Commission to approve a petition by Southern Partner, on behalf of COEL Development Co. Inc., requesting final plat approval for Manchester Section 8-B. This single family residential development is located off 4323 Windsor Spring Road and contains 27 lots. DISTRICT 4 Attachments 9. FINAL PLAT – Twiggs Street (McQueen Court) - 2015-005-FP – A request for concurrence with the Chairman of the Augusta Georgia Planning Commission to approve a petition by Ayercorp, on behalf of Housing and Community Development., requesting final plat approval for Twiggs Street McQueen Court. This single family residential development is located off Twiggs Street and Gordon Street and contains 11 lots (including the private street). DISTRICT 2 Attachments PUBLIC SERVICES 10.Motion to approve the Budget Rental Car Concessions Agreement. Attachments 11.Motion to approve award of obstruction mitigation feasibility study at Daniel Field Airport to Goodwin, Mills and Cawood, (GMC) - the engineer of record for Daniel Field Airport. Attachments 12.Discuss political signage on city's Right-of-Ways. (Requested by Commissioner Marion Williams)Attachments ADMINISTRATIVE SERVICES 13.Motion to receive as information an update on HCD’s Economic Development Program designed to increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses. (Deferred from the Commission's April 21, 2020 meeting) Attachments 14.Motion to allow the Planning Commission, Board of Zoning Appeals, and Historic Preservation Commission to resume meetings immediately via zoom conferencing. (Requested by Mayor Pro Tem Sean Frantom) Attachments 15.Discuss the city's discrimination against minorities and women. (Requested by Commissioner Marion Williams)Attachments 16.Discuss Commissioner's authority to direct city contractors. (Requested by Commissioner Marion Williams)Attachments 17.Discuss COVID-19 responses from federal, state and local entities. (Requested by Mayor Hardie Davis, Jr.)Attachments 18.Update from sub-committee comprised of Commission Committee Chairpersons about search for City Administrator. (Requested by Mayor Hardie Davis, Jr.) Attachments 19.Update on recruitment process for the Administrator and Director of Augusta Recreation. (Requested by Commissioner Marion Williams)Attachments FINANCE 20.Receive Year-to-Date (YTD) report of COVID-19 expenditures.Attachments 21.Designate $2 million from fund balance in General Fund for COVID-19 related expenditures.Attachments 22.Request to continue renewal of Augusta POL/EPL Insurance with Premium Quote for 2020 – 2021 POL/EPL coverage with J. Smith Lanier & Co. LLC., current broker, through insurance carrier RSUI for a premium of $58,700. Attachments ENGINEERING SERVICES 23.Approval of Master Agreement for Security and Fire Alarm Services provided by Johnson Controls International for nine Augusta Utilities facility locations. Attachments 24.Approval of purchase of software upgrades for Programmable Logic Controllers for Augusta Utilities’ Water Treatment Plants. Attachments 25.Approve award of Construction Contract to Reeves Construction Co. in the amount of $3,447,514.40 for Resurfacing Various Roads as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Bid 20-164 Attachments 26.Update from Environmental Services Department regarding the process for vacant lots grass cutting. (Requested by Commissioner Bill Fennoy)Attachments 27.Discuss Holley and Brown Streets parking issues. (Requested by Commissioner Bill Fennoy)Attachments ADMINISTRATOR 28.Presentation of Augusta, Georgia's COVID-19- Return to Work/Reopening Plan. Attachments OTHER BUSINESS 29.Augusta Housing and Community Development (AHCD) to introduce the COVID-19 Small Business Relief Program and seek Commission support. Attachments 30.Update from staff on SPLOST 8 in light of new March 2021 election date. (Requested by Commissioner Marion Williams)Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 31.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 5/5/2020 2:00 PM Keith Brown Department: Department: Caption:Discuss a business license renewal for business located at 1144 Druid Park. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM Ms. Linda McBurney Department: Department: Caption:Ms. Linda McBurney regarding Storm Drain emptying on her property. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo AGENDA ITEM REQT'EST FORM Commission meetings: First and third Tuesdays of each month -2:00 p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) X Commission Date ofMeetins f{by \ &b lO Date of Meeting tPublic Safety Committee Public Services Committee Administrative Services Committee Engineering Services Committee Finance Committee Date of Meeting Date of Meeting Date of Meeting Date of Meeting Contact Information for IndividuaVPresenter Making the Request: NEq Telephone Number: FaxNumber: 7oa- ZJ t - lq A? E-Mail Address: Caption/Topic of Discussion to be placed on the Agenda: Please send this request form Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augustr, GA 3090f to the following address: Telephone Number: 706-821-1820 Fax Number: 706-821-1838 E-lVIail Address: nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's OIIice no later then 5:00 p.m. on the Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week A five- minute time limit will be allowed for presentations. ", Commission Meeting Agenda 5/5/2020 2:00 PM Letter of Support Lock & Dam Department: Department: Caption:Motion to ratify commission action relative to the issueance of a Letter of Support dated April 27, 2020 to retain New Savanah Bluff Lock & Dam. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM New Cares Act Nationwide Plan. Department:Human Resources Department Department:Human Resources Department Caption:Motion to ratify commission action to amend its current Nationwide 457(b) Plan to allow Augusta, GA employees who participate to benefit from the new Cares Act Nationwide Plan. Background:Due to COVID-19 crisis, Nationwide would like to make things easy for plan participants to have access to their funds faster and without penalty. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo NRF-0743AO.1 (04/2020) Page 1 of 1 Phone: 877-496-1630 • nrsplan@nationwide.com 1. Plan Information Plan Number: Plan Name: 2. Election of Provisions (select all that apply) Nationwide Retirement SolutionsPlan Sponsor Election of CARES Act Provisions FFCoronavirus-Related Distributions A coronavirus-related distribution is available to participants who have been impacted by COVID-19 and otherwise may not be eligible for a distribution under the terms of the Plan. • Participants may take up to $100,000.00 across all Plans controlled by this employer between January 1, 2020 and December 31, 2020 • Distributions per participant may not exceed 100% of their total vested balance(s) • Participants must self-certify they meet at least one of the following qualifications: • They have been diagnosed with the virus SARS-CoV-2 or with coronavirus disease 2019 (COVID-19) by a test approved by the Centers for Disease Control and Prevention • They have a spouse or dependents diagnosed with such virus or disease by such a test • They have experienced adverse financial consequences stemming from such virus or disease as a result of: being quarantined, furloughed, laid off, reduced work hours, unable to work due to lack of child care, closing or reduction of hours of a business owned or operated by the individual • 10% early withdrawal tax may be waived • Ordinary income tax may be paid in equal installments over a three-year period, beginning in tax year 2020 • Participants may repay distributions, exclusive of contribution limits, within the three-year period FFEnhanced Loans - If this Plan doesn’t currently permit loans, you will need to contact Nationwide for assistance setting up a loan program for your Plan. For a 180-day period beginning March 27, 2020 and ending September 23, 2020, the Plan may offer loans to participants who are impacted by COVID-19. The terms of the loan differ from traditional loans: • Increases current retirement Plan loan limits to the lesser of $100,000 or 100% of the participant’s vested account balance. • Participants have the option to suspend loan repayments until at least January 1, 2021. Loan interest will continue to accrue during the suspension of payments. • Participants must self-certify they meet at least one of the following qualifications: • They have been diagnosed with the virus SARS-CoV-2 or with coronavirus disease 2019 (COVID-19) by a test approved by the Centers for Disease Control and Prevention • They have a spouse or dependents diagnosed with such virus or disease by such a test • They have experienced adverse financial consequences stemming from such virus or disease as a result of: being quarantined, furloughed, laid off, reduced work hours, unable to work due to lack of child care, closing or reduction of hours of a business owned or operated by the individual This form is to be used to elect Plan provisions made available under the Coronavirus Aid, Relief, and Economic Security (CARES) Act. 3. Authorization I, as the Plan Sponsor or an authorized person acting on behalf of the Plan Sponsor for the above named Plan, elect the CARES Act provision(s) indicated above. I understand that Nationwide will waive the payment of non-systematic RMDs due in 2020 per the CARES Act unless a participant contacts Nationwide and requests to receive their RMD. • If the Plan would like a different arrangement for RMD distributions, please contact your Nationwide representative. Nationwide will update your Plan documents (if applicable) to reflect the above changes. Authorized Signer: Printed Name: Signature: Date: NOTE: Adobe Signature is not permitted. Nationwide and the Nationwide N and Eagle are service marks of Nationwide Mutual Insurance Company. ©2020 Nationwide Nationwide is on your side Nationwide Retirement Public Sector Plans CARES Act Helping you and your participants negotiate the COVID-19 economy Nationwide’s mission is to protect people, businesses, and futures with extraordinary care. As your trusted partner, Nationwide is committed to helping you and your participants navigate this challenging time. We wanted to provide you with the following update regarding the recently-passed Coronavirus Aid, Relief and Economic Security Act (CARES Act) – a $2 trillion stimulus bill aimed at helping the individuals, states and businesses facing financial hardship caused by the COVID-19 pandemic. Provisions of the Act which affect Retirement Plans for qualified individuals are as follows: 1 Tax-favored coronavirus-related distributions (CRDs) up to $100,000 until December 31, 2020 2 Expanded access to loans for 180 days after enactment of the law 3 Waiver of 2020 Required Minimum Distributions (RMDs) For Plan Sponsor Use 2 Provision #1 Tax-favored coronavirus-related distributions (CRDs) up to $100,000 until December 31, 2020 Details • 10% early withdrawal tax is waived • Ordinary income tax may be paid in equal installments over a three-year period, beginning in tax year 2020 • Participants may repay CRDs within a specified three-year period, and these repayments will not be subject to the annual contribution limits • Participants must self-certify they meet the qualifications (listed below) Qualifications To qualify for the CRD and special loan provisions, you must self-certify that you are someone: • Who is diagnosed with the SARS-CoV-2 virus or with coronavirus disease 2019 (COVID-19); • Whose spouse or dependent is diagnosed with COVID-19; • Who experiences adverse financial consequences as a result of being quarantined, furloughed, laid off, having work hours reduced, being unable to work due to lack of child care due to COVID-19, closure or reduction in hours of a business owned or operated by the individual due to COVID-19; or • Other factors as determined by the Treasury Secretary Plan Types 401(k), 401(a), 403(b), governmental 457(b), IRA Plan Adoption Requirements This is a new, optional provision that requires a plan document amendment. The plan does not have to be amended for the CARES Act provisions until the last day of the first plan year beginning after January 1, 2022 (or January 1, 2024 for governmental plans). It is not necessary for the plan to have an existing hardship or unforeseeable emergency provision to take advantage of CRDs. Effective Date Distributions made on or after January 1, 2020 and before December 31, 2020 Nationwide Defaults When using a Nationwide pre-approved plan, Nationwide will amend the plan document to add the CARES Act provisions to a plan only at the written direction of the plan sponsor. See opt-in steps below. Opt-in / out Requirements Please complete this attached election form. If you have questions, please contact your Nationwide Representative or email NRSPLAN@nationwide.com. 3 Provision #2 Expanded access to loans for 180 days after enactment of the law Details • Loan limits for new loans are increased to the lesser of $100,000 or 100% of the participant’s vested account balance, as adjusted for the outstanding loan balance calculation. • For new or existing loans, participants may choose to delay loan repayments due in 2020 for up to one year. Qualifications To qualify for the CRD and special loan provisions, you must self-certify that you are someone: • Who is diagnosed with the SARS-CoV-2 virus or with coronavirus disease 2019 (COVID-19); • Whose spouse or dependent is diagnosed with COVID-19; • Who experiences adverse financial consequences as a result of being quarantined, furloughed, laid off, having work hours reduced, being unable to work due to lack of child care due to COVID-19, closure or reduction in hours of a business owned or operated by the individual due to COVID-19; or • Other factors as determined by the Treasury Secretary Plan Types 401(k), 401(a), 403(b), governmental 457(b) Plan Adoption Requirements This is a new, optional provision that requires a plan document amendment. The plan does not have to be amended for the CARES Act provisions until the last day of the first plan year beginning after January 1, 2022 (or January 1, 2024 for governmental plans). It is not necessary for the plan to have an existing loan program, but one would have to be established first. Effective Date Loans made during the 180-day period after the enactment of the Act (March 27, 2020 to September 23, 2020) Nationwide Defaults When using a Nationwide pre-approved plan, Nationwide will amend the plan document to add the CARES Act provisions to a plan only at the written direction of the plan sponsor. See opt-in steps be-low. Opt-in / out Requirements Please complete this attached election form. If you have questions, please contact your Nationwide Representative or email NRSPLAN@nationwide.com. 4 Provision #3 Waiver of 2020 Required Minimum Distributions (RMDs) Details Waives RMD payments due in calendar year 2020. Qualifications • Those participants who are due to receive an RMD in calendar year 2020 • Those participants whose first RMD was due by April 1, 2020, but they had not yet received their RMD by January 1, 2020 Plan Types 401(k), 401(a), 403(b), governmental 457(b), IRA Plan Adoption Requirements This is an optional plan provision that requires a plan document amendment. The plan does not have to be amended for the CARES Act provisions until the last day of the first plan year beginning after January 1, 2022 (or January 1, 2024 for governmental plans). Effective Date Effective January 1, 2020 through December 31, 2020 Nationwide Defaults Nationwide will waive RMD distributions due in 2020, unless the participant contacts Nationwide and requests to receive their RMD, or the plan sponsor directs Nationwide in writing to pay 2020 RMDs. Opt-in / out Requirements If the plan sponsor would like to take a different direction regarding RMD distributions than what was described above, please contact your Nationwide representative. Please note: • For any COVID-19 participant related requests, Retirement Plans will waive or reimburse any Nationwide-imposed fees for all loan initiation, distribution or hardship withdrawals for participants in plans where those fees may apply effective from when the CARES Act was signed on March 27 through September 30, 2020. • Retirement Plans has elevated and accelerated our processes and our highly experienced contact center team members will continue to ensure extraordinary care and are ready to assist our participants with their COVID-19 related distribution request 5 Additional FAQS related to Nationwide’s implementation of the CARES Act 1. When will CARES Act relief be available? It is important to understand that the plan sponsor must elect to adopt the special CARES Act relief provisions because they are optional. As of Monday, April 6, Nationwide is ready to process CARES Act loans and CRDs provided that those provisions have been adopted by the plan sponsor. 2. How do you identify “qualified individuals” for purposes of the CARES Act? Participants will need to self-certify that they are eligible based on the criteria in the Act by completing a self-certification form 3. Is this a global change or can plan sponsors opt out? Our approach will be to require that plan sponsors direct Nationwide in writing that they intend to take advantage of these relief provisions through a later plan document amendment. The plan does not have to be amended for the CARES Act provisions until the last day of the first plan year beginning after January 1, 2022 (or January 1, 2024 for governmental plans). We will begin reaching out to our plan sponsors later this week regarding their decision to adopt the relief. We will also enable processes that allow us to identify a participant that has called in for COVID-19- related relief, and ask the plan sponsor if they intend to adopt the CARES Act relief provisions. 4. How will you enforce the $100,000 limit for CRDs? • We will apply a cap of $100,000 for each participant in a plan (or across multiple plan types for the same employer if all the plans are recordkept by Nationwide). • For those situations where the employer has multiple retirement plans, not all of which are recordkept at Nationwide, or where there are multiple investment providers for the same plan, plan sponsors will be required to monitor the maximum CRD limit. 5. How are you communicating the availability of CARES Act relief to participants? Information will be available on the participant website 6. Can participants elect to receive a Form 1099-R for the full CRD amount, instead of using the 3-year income inclusion option? Form 1099-R is issued for the full amount of the CRD. The 3-year income inclusion option is available to the taxpayer and is an option made outside of the plan. 7. When will CARES Act relief for “qualified individuals” be implemented? It is important to understand that the plan sponsor must first elect to adopt the special CARES Act relief provisions because they are optional. If a plan sponsor has elected to adopt one or more of the CARES Act provisions, we will be ready to accept participant requests for relief no later than Monday, April 6th and will make every effort to accommodate any participant that calls in sooner. We will be reaching out to our plan sponsors (targeted to begin 4/2/20) to explore their desire to adopt these provisions. 8. Are you waiving all required minimum distributions due to be paid in 2020 (including those set up for automatic payment) or do participants have to contact Nationwide to request that their RMD be waived for 2020? Nationwide will waive RMD distributions due in 2020, unless the participant contacts Nationwide and requests to receive their RMD, or the plan sponsor directs Nationwide in writing to pay 2020 RMDs. 9. Once a participant adds a direct deposit (ACH) address to your system, how many business days does the participant have to wait in order to use that ACH address? We use technology to validate banking information. No additional timeframe is required provided all information matches between the bank account and recordkeeping system. If a mis- match is identified, we reach out immediately to begin resolution. 10. Are there any deadlines to notify Nationwide of the plan sponsor’s decision to opt-in or opt-out to CARES Act relief provisions? At this point, we have not identified a deadline as we expect this to be a fluid situation. 11. Please provide the steps the participant should take to request this relief. The participant should contact our Solutions Center (877-677-3678) and, based on plan sponsor adoption of the CARES Act relief, he or she will be provided a form to complete, along with appropriate transaction information. Information presented in this communication was current and accurate as of the date of publication. This information is of a general and informational nature and is NOT INTENDED TO CONSTITUTE LEGAL OR INVESTMENT ADVICE. Plan Sponsors are urged to consult their own counsel regarding this information. Nationwide, the Nationwide N and Eagle and Nationwide is on your side are service marks of Nationwide Mutual Insurance Company. © 2020 Nationwide PNM-15652AO (04/20) Commission Meeting Agenda 5/5/2020 2:00 PM COVID-19 Temperature Screening for ARC Employees Department: Department: Caption:Motion to ratify commission action to authorize the Richmond CountyMarshal’s Office to implement on Monday, May 4, 2020 one of the COVID-19 measures listed in the Governor’s Executive Orders dated April 23, 2020, which is effective May 1-13 mandating that all critical and non-critical infrastructure, business, establishments, corporations, non-profits corporation, or organization that continue in-person operations implement the measure below to mitigate the exposure and spread of COVID- 19 among its workforce. 1. Screen employees entering the Municipal Building for temperatures over 100.4 degrees Fahrenheit and that such individuals who have a temperature over 100.4 shall not be allowed to enter the building. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular and Special Called meetings held April 21, 2020. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo CALLED MEETING VIRTUAL/TELECONFERENCE Apri,l2l,2020 Augusta Richmond County Commission convened at 12:30 p.m., Tuesday, April 21,2020, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. Mr. Mayor: Good afternoon, everybody. We'll call this meeting to order. The Chair recognizes Attorney Brown. 1. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. Brown: Good morning, Mayor and Commission. We request a meeting on an execution session for purposes of discussing litigation, pending or potential litigation, real estate and personnel. Mr. Mayor: Commissioner from the 9ft. Mr. M. Williams: So move. Mr. Sias: Second. Mr. Mayor: Second from the commissioner from the 4th. All right, Madam Clerk. Mr. Frantom out. Motion carries 9-0. Mr. Mayor: And I believe, Madam Clerk, Commissioner Mary Davis is also out. Mr. Frantom and Ms. Davis out. Motion carries 8-0. Mr. Mayor: All right, we will now go into closed session. IEXECUTTVE SESSION] Mr. Mayor: All right, the Chair recognizes Attorney Brown. Mr. Brown: Mr. Mayor, Commission, we request a motion to execute the closed meeting affidavit. Mr. Mayor: All right, commissioner from the 6s. Mr. Hasan: So mover l'm sorry, you've got me speechless, Mr. Mayor. So move. Mr. M. Williams: Second. Mr. Mayor: All right, second from the commissioner from the 9ft. All right, Madam Clerk, roll call vote. Mr. Fennoy and Mr. Frantom out. Motion carries 8-0. Mr. Mayor: Attorney Brown. Mr. Brown: Mr. Mayor, we request a motion authorizing a sefflement agreement between Geri Sams and Augusta, Georgia in which Augusta, Georgia agrees to pay a lump sum payment to Geri Sams in the amount of $88,655.73 n exchange for Geri Sams waiving and releasing all claims against Augusta, Georgia related to her present and past salary compensation and employment by signing agreemenUrelease General Release of Claim and authorize the Mayor and the Clerk to execute the release (inaudible) direction of the Augusta Law Department. Mr. Mayor: The Chair recognizes the commissioner from the I't. Mr. Fennoy: Yes. The Clerk: A motion. Mr. B. Fennoy: So move. Mr. Mayor: Commissioner from the 9ft' Mr. M. Williams: Second. Mr. Mayor: All right. Madam Clerk, roll call vote. Mr. Clarke, Ms. Davis and Mr. Garrett vote No. Mr. Frantom out. Motion carries 6-3. Mr. Mayor: All right, Okay, Madam Clerk, I think that's all the business that's before us. Attorney Brown, the closed meeting affidavit, we're here in the office so you can certainly get that to us and we'll execute that along with any other documents that may need to be provided to us on today since we're signing documents today. We'll stand at ease for five minutes and then we'll come back for the Commission meeting. IMEETING ADJOURNED] CERTIFICATION: I, Lena J. Bonner, hereby certify that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on April 21,2020. Clerk of Commission Commission Meeting Agenda Commission Chamber - 412112020 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per deleeation DELEGATIONS A. Discuss a business license lenewal for business located at ll44 Druid Park. Item Action: Rescheduled lB ItemApprovalsheet.html Motions Motion Motion Text'r'ype Motion to refer this n _. item to the May 5lJeIerCommission meeting. Motion Passes 10-0. CONSENT AGENDA Made By Seconded By Commissioner Commisioner Mary Davis Sean Frantom Motion Result Passes (Item 1) PETITIONS AND COMMUNICATIONS 1. Motion to approve the minutes of the regular meeting held April2,2020 and the Special Called Meetings held April2, April6 and April 14,2020. Item Action: Approved IB Call€d Commission Meetins April 2 2020.pdf E Resuhr Commission Meetins Anril 2 2020.ndf B Called-Commission-Meetinp Anril-6-2020.odf {B Called Commission Meetins Aoril 14 2020 (Action Minutes).odf E ltemApproYalsheet,html Motions Motion Motion;:---^-" Motion Text Made By Seconded ByType ''"'- -r Result ^ Motion to approve. Commissioner CommisionerApprove vtotion passes 10-0. Mary Davis sean Frantom Passes :r r( **END CONSENT AGENDA** ** AUGUSTA COMMISSION 4t2U2020 AUGUSTA COMMISSION REGULAR AGENDA 4t2u2020 (Items 2-27) PUBLIC SERVICES 2. New Location: A.N. 20-08: A request by Ashok Patel for a retail package Item Beer & Wine License to be used in connection with Gas World located at Action: 4101 Windsor Spring Rd. District 4. Super District 9. Approved B ax.zo-og.par B ItcmApprovelsheet.html Motions X:j*1"' Motion rext Made By seconded By fffiiI ype Approve Motion to approve. Commisioner Commissioner Passes Motion Passes 10-0. Sean Frantom Brandon Garrett 3. New Location: A.N. 20-10: A request by Alpa Patel for a retail package Beer Item & Wine License to be used in connection with Jump In Mart LLC located at Action: 1959 Kissingbower Rd. District2. Super District 9. Approved B aN.zo-to.oof Motions X:11"' Motion Text Made By'I'ype A -_-^-.^ Motion to approve. CommisionerApprove Motion Passes l0-0. Sean Frantom Seconded By Motion Result Commissioner Brandon Garrett Passes 4. New Location: A.N.20-l 1: A request by Cecil Harrison III for a consumption Item on premise Liquor, Beer & Wine License to be used in connection with Action: Edgar's Above Broad located at 699 Broad St, 3rd Flood. There will be Approved Sunday Sales. District l. Super District 9. E aN.zo-rr.oor lB ItemAoorovalsheet.html Motions Motion Motion TextI ype Made By Seconded By Motion Result ^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Brandon Garrett Passes 5. New Location: A.N.20-12: A request by Urvashiben Patel for a retail Item package Liquor, Beer & Wine License to be used in connection with Top Action: Notch Liquor located at2751 Barton Chapel Rd. District 5. Super District 9. Approved B.lx.zo-tz.oot lB ItcmAoorovalsheet.html Motions Motion Text Made By Seconded By Motion MotionType Result Motion to approve. Voting No: Approve commissioner commissioner commissioner n Ben Hasan obby Williams Sammie Sias rasses Motion Passes 9-1. 6. New Location: A.N.20-14: A request by Richard Rhoden for a consumption Item on premise Beer & Wine License to be used in connection with Pie Land IV Action: LLC located at 828 Cabela DR STE 200. There will be Sunday Sales. Approved District 7. Super District 10. B aN.zo-re.por B ItemApprovalsheet,html Motions f#:"' Motion rext Made By seconded By f*il ^ Motion to approve. Commisioner CommissionerApprove vtltion Passes l0-0. Sean Frantom Brandon Garrett Passes 7. New Location: A.N.20-15: A request by Lin Maosheng for a consumption on Item premise Liquor, Beer & Wine License to be used in connection with Crab Du Action: Jour of Augusta LLC located at 345A Wrightsboro Rd STE 2080. There will Approved be Sunday Sales. District 5. Super District 9. B AN.2o-rs.pdf lB ItemApprovalsheet.html Motions Y:11"" Motion Text Made By seconded By H:ift'r ype ^ Motion to approve. Commisioner CommissionerApprove Motion Passes l0-0. Sean Frantom Brandon Garrett rasses 8. New Ownership Application: A.N.20-16 A request by Meshkatul Islam for a Item retail package Beer & Wine License to be used in connection with Chevron Action: Food Mart located at 502 Highland Ave. District 1. Super District 9. Approved E AN.20-l6.pdf E ItemApprovalsheet.html Motions f#:"' Motion rext Made By seconded By f.".lil a ., -. _ Motion to approve. Commisioner CommissionerApprove vtotion Passes l0-0. Sean Frantom Brandon Garrett Passes ADMINISTRATIVE SERVICES 9. Motion to receive as information an update on HCD's Economic Item Development Program designed to increase capacity and opportunity for Action: economic growth through the creation or expansion of locally owned and Rescheduled operated businesses. [B HCD Economic Develooment HLID Funded Prosram Desipn Manual.odf lE ItemAoorovalsheet.html Motions f#:" Motion rext Made By Seconded By fJ.l:ll Motion to refer this r\^r^- item to the May 5 Commissioner CommisionerL'erer Commission meeting. Mary Davis Sean Frantom Passes Motion Passes 10-0. 10. Discuss the city's discrimination against minorities and women. (Requested Item by Commissioner Marion Williams) Action: Approved [B ItemAoorovalsheet.html Motions Motion rr .. Made Seconded Motionmotion Text'I'ype By By Result It was the consensus of the Commission that this item be received as information without objection. 11. Discuss Commissioner's authority to direct city contractors. (Requested by Item Commissioner Marion Williams) Action: Approved B ItemApprovalsheet.html Motions f#:" Motion Text Made By seconded By fffil Motion to approve commissioner commissionerApprove receiving this item as information. Sammie Sias Dennis Williams It was the consensus of the Commission that this item be received as information. 12. Motion to approve tasking the Administrator to review the current Pay Item Policy approved by the Commission on April 6,2020 and right-size it with Action: the April 14 Georgia Municipal Association (GMA) communication Approved regarding Hazard Pay and report results back to the commission. (Requested by Commissioner Ben Hasan) B ItemAonrovalsheet.btml Motions Y:j*i' Motion Text Made By Seconded By Motion Type "-------- -J Result Motion to approve the termination of the hazardpay effective at 1l:59 p.m. on May I Approve 2020. ' Commissioner Commisioner Voting No: Sammie Sias Sean Frantom Passes Commissioner William Fennoy. Motion Passes 9-1. 13. Discuss roll over vacation time policy in regards to vacation and personal Item time being recalled by fire department. (Requested by Commissioner Action: Approved Brandon Garrett) B ItemAoorovalsheet.html Motions *11"' Motion Text Made By Seconded ,, f"'rli,'rype Motion to approve the Administrator's recommendation to allow the employees to continue to accrue vacation time a _--^_-^ until the end of the year Commissioner CommisionerApprove . - -- --- -: : '.---' :------:'-:. -^-^ :----^-^------^ Passes"rr' -'- in accordance with the Sammie Sias Sean Frantom memorandum from the Administrator dated April 20,2020. Mr. Clarke not voting. Motion Passes 9-0. 14. Discuss hazard pay policy for employees past April 30th and identifu the Item funding source. (Requested by Commissioner Brandon Garrett) Action: Approved {B ItemAoorovalsheet,html Motions Motion tn^Lr-_- m_ 1 r, r h Motion;"""" Motion Text Made By Seconded By'f'YPe ---- -'1 --------- -r Result Motion to approve the termination of the hazard pay effective at I 1:59 p.m. on May I Approve 2020. ' Commissioner Commisioner Voting No: Sammie Sias Sean Frantom Passes Commissioner William Fennoy. Motion Passes 9-1. 15. Motion to approve Housing and Community Development Department's (HCD's) Brokerages Services Request to move to secure services of Sherman and Hemstreet for a period of one (l) year, and also work through Item procurement to solicit for services of a 3rd Party Minority Real Estate Action: Brokerage firm alike to share in Real Estate duties for the Laney Walker Approved Bethlehem Revitalization Project. B HCD Sherman-end-Hemstreetsiqned-Contractodf E ItemAoprovalsheet.html Motions Motion Motion; -- -" Motion Text Made By Seconded ByType Result Motion to delete this Derete if#,ffil|;,"i;:l' ;"ffi:H"' ;."#TI#,ffi Passes 16. Discuss OneAugusta COVIDI9 Emergency Relief. (Requested by Mayor Item Hardie Davis, Jr.) Action: Approved E One Auqusta Relief Fund Slide Presentrtion.odf El COVID1g Small Business Survev Results.pdf B COA NPO Guidelines-short-suide.pdf B COA SBF Guidelines short suide.pdf E ItemAoprovrlsheet.html Motions Vlotion Motion;""'"" Motion Text Made By Seconded ByType Result Approve Motion to approve Commissioner Commissioner Passes putting a plan in place Sammie Sias Bobby utilizing the Cares Act Williams funding of $1,063,000 through the Housing & Community Development Department for the OneAugusta COVID 19 Emergency Relief for small businesses with input on the process for the distribution from the 17. Mayor Pro Tem, Finance Chairman, Sue Parr, President of the Chamber of Commerce and someone from the banking community with applications to be submitted on Mondays on a weekly basis pending approval of filID, the Administrator, the Legal Department and the Commission. Mr. Clarke abstains. Mr. M. Williams not voting. Voting No: Commissioner Mary Davis, Commissioner Brandon Garrett. Motion Passes 6-2 -1. Discuss SPLOST 8 path forward and propose delaying (Requested by Mayor Hardie Davis) {B ItemAonrovalsheet,html Motions Motion Motion Textrype a ___^_-_ Motion to approve.APProve Motion passes 1o-0. Made By Seconded By until March 2021. Item Action: Approved Motion Result Commissioner Commisioner Mary Davis Sean Frantom Passes FINANCE 18. Motion to accept a grant award for Public Defender from ACCG. This grant Item is awarded for the 2020 summer program in the amount of $2,610 foi ttre Action: Public Defender intern project to cover one 200 hour internships. Approved B Aususta Rirhmond Grant Asreement 02232020,odf E pnooozlo.oor B ItemAoorovrlsheet.html Motions Motion Motion Text Made By seconded By Motion Type rvr('rll'lt r !^r avrssv sJ Result a , -,,---- Motion to approve. Commissioner CommisionerApprove vtotion Passes 10-0. Mary Davis Sean Frantom Passes 19. Approve $250,000 of SPLOST funds for purchase of land for the proposed Item CSRA Veteran's Cemetery. (Requested by Commissioner Dennis Action: Williamsl APProved lB 2020-21-04-CsRA-vcteran s Cemeterv.pdf E ltemAoorovalSheet.html Motions Motion d -r - -r n-- MotionT"':"" Motion Text Made By Seconded ByType - -Jtrv' r var Result Motion to delete this Delete item from the agenda. commissioner commisioner Motion passes l0-0. Mary Davis Sean Frantom Passes 20. Receive a report from the Administrator on the matter of waiving penalties Item on water, fees, evictions, excise tax, and other items the governing authority Action: has the authority to waive. (Approved by the Commission in its Special Approved Called Meeting held April14,2020) E ltemApprovalSheet.html Motions Motion Made Seconded Motion i;;" Motion Text By By Resuu It was the consensus of the Commission that this item be received as information. ENGINEERING SERVICES 21. Motion to approve professional design services contract with Johnson, Item Laschober & Associates for the Jack Kelly Road Sanitary Sewer Extension Action: Project in the amount of $229,840.00. Approved B 2020-0316 Jack Kelly Roed JLA Ensinecring Services Contract.pdf E Jack Ketty Rd Illao.ndf E 20200316 Jack Ke[y Rord Director s Memo,pdf E B ra-rz ra,n.par E l8-I32 Commission Approval.pdf B ltemApprovalsheet.html Motions f#:" Motion rext a. - ..- Motion to approve. commissioner commissionerApprove Motion pasies l0-0. Ben Hasan Sammie sias Passes OTHER BUSINESS 22. Court of the Ordinary Building - Phase I Construction. Historic Augusta, ItemInc. as the lessee of the property at 525 I 527 Telfair Street, also known at the Action:Synagogue and Court of the ordinary buildings, is requesting approval of the Approvedproposed Phase I construction work on the Court of thi OrOinary Uuilding for the Augusta Jewish Museum. E Historic Aususta Court of the Ordinarv builditrs Aususta Jewish Museum 20200409.pdf B ltemApprovalshect.html Made By Seconded By Seconded By Motion Result Motion Result Motions |#:" Motion rext Made By A ---^--^ Motion to approve. commissioner commisionerApprove Motion pasies l0-0. Ben Hasan sean Frantom Passes 23' New Location: A.N.2013: A request by Jin Quan Lin for a consumption ltemon premise Liquor, Beer & Wine License to be used in connection with Action:Red Crab located at3206 Peach Orchard Rd. There will be Sunday Sales. RescheduledDistrict 6. Super District 10. {B Red Crab Alcohol Aoolication.odf E ltemApprovalsheet.html Motions ryJ:" Motion rext Motions f#:" Motion rext Made By Seconded BY Made By Seconded By Seconded BY Motion Result Motion to refer this Derer [,:n*,:li"**i-- 3:;lHL:;;:#[*'""' passes Motion Passes l0-0. '' vvs' Garrett 24. Motion to approve HCD',s MOU with Antioch Ministries, Inc. in support of Ilem the Micro-Enterprise Technical Assistance Economic Development Action: Program. The MOU provides training space to support the program's ability Approved to increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses' E NIOU HCD ind Al\{I Traininq Cetrter for Micro EnterDrise Technical Assistenc€ Prosrrm'Ddf B ItemAoorovalSheet.html Motion Result ^Motiontoapprove.CommissionerCommisionerApprove iviotion passes l0-0. Mary Davis Sean Frantom Passes 25. Consider approval of change order No. I to Legacy water Group',s contract Item to construct the Fort Gordon Cross Basin Lift Station and Force Main. Action: APProved B Cross Basin LS FM CO#l - Co#l'odf lB Cross Basin LS FM C0#1 - GMC Recommend'odf B Cross Basin-LS FM-CO#l-- PO#l9UTI8l8'odf lB Cross Basin LS FM CO#l - Proiect Mro'pdf B ItemAoorovalSheet.html Motions Motion MotionType MotionAPProve Motion Text Made BY to approve. Commissioner Passes 10-0. Mary Davis Commisioner Sean Frantom Passes Motion Result 26. consider approval of Georgia power service for the Basin Lift Station and Force Main. E Cross Basin LS FM GA power - prooosal.odf B Cross Basin LS FM GA Power - proiecf Mrn nrtr E ltemAoorovatsheet.html Motions f#:" Motion rext Approve M:lffi i,""3lJJ?l:; Made By Seconded By Fort Gordon Cross ltem Action: Approved Motion Result Commissioner Commisioner Mary Davis sean Frantom Passes ADDENDUM 27. Motion to approve the acceptance of grant award from the Office of the ItemGovernor Criminal Justice Coordinating Council Emergency COVID Action:Subgrant Award Accountabillify Court Grant. (The Finan.. b.purtment has Approvedverified that the grant award meets all grant requirements of Augusta, GA) B ltemAoprovalsheet.html Motions Motion- -- - - Motion Textlype It was the consensus of the Commission that this item be added to the agenda with no objections. Motions X:|" Motion Text Made Byr ype a _ _ _.- Motion to approve. CommissionerApprove Motion passes 10-0. Mary Davis LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. Made Seconded MotionBy By Result Seconded By Commisioner Sean Frantom Motion Result Passes C. Personnel. 28. Motion to auth orize execution by the Mayor of the affidavit of ltem compliance with Georgia's Open Meeting Act' Action: None Uocomins Meeti www.ausustasa.gov Commission Meeting Agenda 5/5/2020 2:00 PM Additional 30 day extension 3351 Washington Road Department: Department: Caption:Request from Davis Beman on behalf WSM Ventures regarding Zoning Petition Z-20-01, 3351 Washington Road a continuance of an additional 30-days extension until June 16, 2020. Background:The Commission granted a 30-day extension in April relative to the rezoning of 3351 Washington Road. The additional time is needed for both parties WSM Ventures and Goodwill Industries to continue to work out a satisfactory land swap between themselves. Because of Covid 19 it has slowed down the process of getting everything completed. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM FINAL PLAT – Governor’s Place Ph. 1-B – S-909 Department:Planning & Development Department:Planning & Development Caption: FINAL PLAT – Governor’s Place Ph. 1-B – S-909 – A request for concurrence with the Chairman of the Augusta Georgia Planning Commission to approve a petition by Jachens Land Surveying, on behalf of Governor’s Place Partners LLC, requesting final plat approval for Governor’s Place Ph. 1-B. This single family residential development is located at Harper Franklin Ave. and George Crawford Drive and contains 19 lots. DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM FINAL PLAT – Johns Grove - S-896 Department:Planning & Development Department:Planning & Development Caption: FINAL PLAT – Johns Grove - S-896 – A request for concurrence with the Chairman of the Augusta Georgia Planning Commission to approve a petition by Ayercorp, on behalf of Housing and Community Development., requesting final plat approval for Johns Grove. This single family residential development is located at Westbrook Rd. and Hephzibah McBean Road and contains 15 lots. DISTRICT 8 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM FINAL PLAT – MANCHESTER SECTION 8-B– S-905 Department:Planning & Development Department:Planning & Development Caption: FINAL PLAT – MANCHESTER SECTION 8-B– S-905 – A request for concurrence with the Chairman of the Augusta Georgia Planning Commission to approve a petition by Southern Partner, on behalf of COEL Development Co. Inc., requesting final plat approval for Manchester Section 8-B. This single family residential development is located off 4323 Windsor Spring Road and contains 27 lots. DISTRICT 4 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM FINAL PLAT – Twiggs Street (McQueen Court) - 2015-005-FP Department:Planning & Development Department:Planning & Development Caption: FINAL PLAT – Twiggs Street (McQueen Court) - 2015-005- FP – A request for concurrence with the Chairman of the Augusta Georgia Planning Commission to approve a petition by Ayercorp, on behalf of Housing and Community Development., requesting final plat approval for Twiggs Street McQueen Court. This single family residential development is located off Twiggs Street and Gordon Street and contains 11 lots (including the private street). DISTRICT 2 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM Budget Rental Car Concessions Agreement Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the Budget Rental Car Concessions Agreement. Background:The Airport received six (6) bids in response to the Invitation to Bid for the Airport’s six (6) Rental Car Concessions. Bidders were required to provide a minimum annual guarantee for each year of the five (5) year contract with the high bidder having the opportunity to make the first selection as to terminal counter space and rental car ready return lot, which is now being leased in blocks rather than individual spaces. Each of the remaining bidders was able to select their spaces according to their bids. Analysis:Bids received were as follows: The five-year MAG bids came in as follows: Hertz – $1,868,592.00 Avis/Zipcar – $1,464,064.00 Alamo/National – $1,394,790.00 Enterprise – $1,389,675.00 Budget/Payless – $1,252,887.00 GSP – $700,000.00 Financial Impact:Budget/Payless – $1,252,887.00 Alternatives:To Deny Recommendation:Aviation Commission recommends approval Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Invitation to Bid Sealed bids will be received at this office until Thursday, December 5, 2019 @ 11:00 a.m. for furnishing for: Bid Item #19-299 Rental Car Concession and Lease Agreements for Augusta GA – Augusta Regional Airport Commodity Code: 023-975-14 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. Non-Mandatory Pre-Proposal/Telephone Conference will be held on Tuesday, November 19, 2019 @ 2:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, November 21, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A $5,000 Bid Bond, Cashiers, Treasurer’s Check or bank draft of any State or National Bank is required. A 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 24, 31, November 7, 14, 2019 Metro Courier October 24, 2019 Official VENDORS THE HERTZ CORPORATION (HERTZ) 8501 Williams Rd. Estero, FL 33928 GSP TRANSPORTATION INC. (DOLLAR & THRIFTY) 2429 SOUTH HIGHWAY 14 GREER, SC 29650 AVIS BUDGET CAR RENTAL, LLC (AVIS AND ZIPCAR) 6 SYLVAN WAY PARSIPPANY, NJ 07054 AVIS BUDGET CAR RENTAL, LLC (BUDGET AND PAYLESS) 6 SYLVAN WAY PARSIPPANY, NJ 07054 ENTERPRISE LEASING COMPANY- SOUTHEAST LLC (ENTERPRISE RENT- A-CAR) 101 BUSINESS PARK BLVD. STE 1100 COLUMBIA, SC 29203 ENTERPRISE LEASING COMPANY- SOUTHEAST LLC (ALAMO RENT A CAR AND NATIONAL CAR RENTAL) 101 BUSINESS PARK BLVD., STE 1100, COLUMBIA, SC 29203 Attachment B Yes Yes Yes Yes Yes Yes E-Verify #729687 57097840 / 610946 60918165 / 142032 60918165 / 142032 46068 46068 Addendums 1 Yes Yes Yes Yes Yes Yes SAVE Form Yes Yes Yes Yes Yes Yes Bid Bond Yes Yes Yes Yes Yes Yes March 1, 2020 - February 28, 2021 $370,000.00 $140,000.00 $281,332.00 $240,753.00 $277,935.00 $278,958.00 March 1, 2021 - February 28, 2022 $371,850.00 $140,000.00 $286,959.00 $245,568.00 $277,935.00 $278,958.00 March 1, 2022 - February 28, 2023 $373,709.25 $140,000.00 $292,698.00 $250,479.00 $277,935.00 $278,958.00 March 1, 2023 - February 28, 2024 $375,577.80 $140,000.00 $298,552.00 $255,489.00 $277,935.00 $278,958.00 March 1, 2024 - February 28, 2025 $377,458.69 $140,000.00 $304,523.00 $260,598.00 $277,935.00 $278,958.00 5 Year Total $1,858,592.74 $700,000.00 $1,464,064.00 $1,252,887.00 $1,389,675.00 $1,394,790.00 Total Number Specifications Mailed Out: 10 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 17 Georiga Procurement Registry: 90 Pre-proposal / Telephone Conference: 6 Total packages submitted: 6 Total Noncompliant: 0 Bid Opening Bid Item #19-299 Rental Car Concession and Lease Agreements for Augusta, Georgia - Augusta Regional Airport Bid Due: Thursday, December 19, 2019 @ 11:00 a.m. ANNUAL MINIMUM GUARANTEE Page 1 of 1 Commission Meeting Agenda 5/5/2020 2:00 PM Daniel Field Airport Obstruction Mitigation Feasibility Assessment Department:Daniel Field Airport Department:Daniel Field Airport Caption:Motion to approve award of obstruction mitigation feasibility study at Daniel Field Airport to Goodwin, Mills and Cawood, (GMC) - the engineer of record for Daniel Field Airport. Background:Daniel Field Airport (DNL) is located in an obstruction-rich environment. An obstruction is anything that infringes upon the flight path of an aircraft during the landing and departure phase of a flight. In order to meet FAA safety standards, DNL has spent much time and resources mitigating obstructions for runways 5 and 11, south and west of the field, since 2013. Runways 23 and 29, north and east of the field, still have obstructions that must be addressed in the foreseeable future. Analysis:Recently, GDOT approached Daniel Field proposing a feasibility assessment to explore all viable options for the purpose of mitigating these obstructions on the north and east ends of the airport. This assessment would be funded by the FAA, GDOT and Daniel Field and will examine cost- effectiveness, constructability, property impacts, environmental considerations and benefits to the community for each proposed solution. Any viable possibility must be in accordance with stringent FAA standards and eligible for federal and state funding. One focus of this assessment would be to move airport operations for runway 5/23 south onto the Municipal Golf Course, while moving part of the golf course onto the northwestern side of the airport. The premise of this “shift” would be to increase the altitude of aircraft over the Summerville area, which is northeast of the airport, making current obstructions to the primary runway non-issues, while allowing the Municipal Golf Course room to grow, redesign and improve its layout. Please know that we will proceed cautiously and propose forming an advisory committee comprised of representatives from all areas of interest along with local government to review data and provide periodic feedback during Cover Memo the course of the feasibility study, as well as a comprehensive public outreach process once the study is complete. Rest assured that the safety of Daniel Field and surrounding areas, the viability of the Municipal Golf Course, and the benefit to the citizens of Augusta will always be our primary focus. Financial Impact:GDOT Aviation Programs has encouraged Daniel Field Airport to study additional options for obstruction mitigation to its runways. Since GMC is the engineer of record for Daniel Field Airport, it is not required for this project to go out for bid. Additionally, since the total amount of the assessment is less than $250,000, EEO/DBE is not required. Alternatives:There are no alternatives. Recommendation:The Daniel Field General Aviation Commission recommends approval of awarding the feasibility study to Goodwin, Mills and Cawood,(GMC). Funds are Available in the Following Accounts: Org key: 552081206 FAA: $186,292.00 GDOT MATCH: $ 10,350.00 LOCAL MATCH: $ 10,350.00 TOTAL AMOUNT: $206,992.00 NOTE: Local match of $10,350 from Daniel Field Fund Balance EEO/DBE not required REVIEWED AND APPROVED BY: Cover Memo AUGUSTA, GEONGIA New Grent PropomUAf,plimtion Btfore rlkprrncafigcncy nry rrylyfol$carentlnrrdq!**f df,n*nrnnicbmqrl Cu4y, &ry mufmto&rdr rpprwrtrignrtrrc from thcAduinrrra*ormc ru rrnmecorcctor. nc.le. t*niiil6.it"*ra, onthcar*ntpngnm rndroqulruna8 ftw tftt lbndiry qrnry rnd rwlrr use tor arryr to a*ormu,a i teh r.;n*.rd rtt ffi-d;1'Rittooad cTt,v. rtc Finrncc utt too *lu rwi.l* tc r.o.r r*iir"-*t;;**;;i-i. gr*, wlr fti rrmu Lr hrdc.,tt$ctunc rad fnmchl grd* hopoml PruiocrNo. prtj.crTith Ascaggmnt nrc€ntty, (IrOt;pi". iH Dad;t ruJa p#piliag;ib;iHriif&;a''ii; oryr*, StertDrtu Wl0tl20t9SubnitDrta Wngn1ls Toad BEnS.rGd Amormfi 333,334.00 Spouor: Ghr0004SpmmrTlpe: pa Puryo*: 19 Snd llrrc: $$112fi21Dqrrme S2fd&ndirg ASrney; FodAviatisrAdmkstkufc&rll Akportimprovemm ContecB AOiIINISTRATOR'S OFFICE JUL l9 ?0rt AUGUSTA.RICHT{OiIO COUNTY DanislFiold CdMrrcb? y jt6,66?,00 TotiCrtlU*t&: 16,66?.00 ItyT!ry.p'citl{qs q?gr all viableopims fs the purpose of mitigating&csi obmruiorr on tenorth and cast di CIf dle airporr. This snrdy world be fiudod by fic FAA,GDorasd hnid ridd and will examirc mt+troctivrrss" comsmruatitity, ?roperty impEctg, envirsrmental conridmcionr rd bcaefie to tte cornmunityfor cadl proposod solution. Any vioble possibility muet bo in rcoordanoe wilhstrirgpnt FAA rundar& and eligiuc forf&rl rnd srrtc fidiq& onc focnrc gf thi* study urould bc !o move airpct opcratios for runway snE sotdr onro drc Municipal Gof CounG, whilc nrovirq part of rhe golf aoum mto thc northurrsErn side of ths airport. Local Mrtch: $16,66?.00 frsn Daniel ficld Fund Balaoce EEO/DBE notroguirod TYDG D I r':r,GMIOI9 She*ly, Boclcy (706)y22.040r AppnovekI}nc FA *SL B. SHEALY Drb wlt9t20t9 Donf. Sifrrlnrcl GrrntCoar{ber frrM, 1{L4tq Urr: lcpoX; I/l81- Rcbocc! Shaly sr;(tl|!dlt** Clrtif,tTtrrt &nwo19 16:O4:31GMI00O_PBOPOSAL - G\1tl00O Granrs lvlanagcrrmr r AUGUSTA" GEORGIA Ncw Grrnt ftqo*rU*pj*i**tion f,cforc I Doprernu4*cy nrr rBF for lhG rrsulrrrnl a,l*ttdAngrm ruchnoa comry) fur uu fir* ottrb epprmlriprarc fltu o. adlbfunrr*r ii h! xtnmGc o&t a". di&m&r *m *r* l*;rsh" oo rtc grrnr pegrra aunrcquirumcnE fron th rydry rqgcy ud r.nicr o"* rr" igiftt ro ldu*-nili dm"ro f,g bc".fit Ary,ortri'tEd cosrt rtc fhncc btncttr ru *.driy m lMrr nqr i; e;;;ilnr 3rrnr rn ft rfith our budjerdructuncrad frncld prb profurt fhojcerNo. prlJGctTillc I.) I tuw rwicneod thl firaat rypliorrirx md cnclo*ad natctLh d ednd the granr/euard m bcfcrsiblo to rhc nce& of Arryusu Ridrmoad cotrs, ffi o Dany ftc roqtrost - f\ , ,, { , ', iLLr4v1 rrnsnoe llrffi Dtlt 2.) I haw rwicund tlre G''nt appticrtio* u,rd erudcrd nwirlr ed: o Apgrow thc Drputnoat *garcy o rmne ftnrrd {,i& drc rpplieaiim rllftra rsrtro hcd *o prnnrdckffir.r dho*;rL u*'dms *116ftreouplhnordcrtmothr ilqrforecb r' rugtrtd iy &r socrd Frdd crorm;rnt lhrn f,rpar 146A -Xdmce Stnrb gc Clrffillrtii(Lnrrrfihc:07tr9t,y0te l6{N:31Gil{I0O0_FROFOSAL . G[\dl 000: Grlrtr ]fanrgc.rs* r Daniel Field Airport Augusta, Georgla EXHIBIT A SCOPE OF SERVICES OBSTRU TIOil MITIGATION FEASIBITITY ASSESSMENT GDOT Project Number Aprcfi-n0fi-Xx (xxxl Richmond PID.TXXXXXX Augusta, Georgia will provide planning services for the following p@ect at the Daniel Field Airport (DNL): a. Feasibility and Alternatives Assessment: DNL is located in an obstruction-rich environment. Much time and resources have been expended in recent years to mitigate obstructions for Runways 5 and 11. Runways 23 and 29 still have obstructions that have to be addressed in the foreseeable future. Given the volume and density of obstructions within residential areas, a feasibility assessment will be conducted to determine alternatives, if any, to the costly and time-consuming process of acquiring easements and property for obstruction removal. b. Environmental Assessment: will be conducted on the viable development alternates selected to be further evaluated. c. Airport Zoning Ordinance: For the preferred development alternative to be successful long-term, it's imperative that Autusta, Georgia protect the airspace around Daniel Field Airport. Further, an airport zoning ordinance will be completed for both as well as Augusta RegionalAirport Element 1 - Proiect Formulatlon will include scoping meetings with GDOT, preparation and negotiation of work scope and fees, and preparation of documents for federal and state funding asistance. A preliminary layout of the proposed project scope limits will be created to review and evaluate the project formulation. Element 2 - Public lnvofuement for the duration of the project to include development of a public relations strategy; formation of a stakeholders' committee and associated meetings; maintenance of a project website; briefings to local elected officials; and Public lnformation Open House (plOH) Meetings. Element 3 - Site Conditions lnvestigation will gather and evaluate critical technical data within theproject area to form the basis of all subsequent evaluations and analyses. The foilowing specialized services and surveys will be conducted within the proposed project limits: 1. Obstruction Survey in accordance with FAA AC 150/53@-188 - General Guidance and Specifications for Submission of Aeronautical Surveys to NGS: Field Data Collection and Geographic lnformation System {GlS) Standards for all runway ends.2. Geotechnical investigation of proposed project limits, including proposed borrow material3. Topographic Survey for project limits and layout4. Environmental considerations: wetland delineation, cultural resources, historical and species impacts, land use and compatibility, noise studies. 5. Analysis based on the collected data includes obstruction evaluation for all runway ends and geotechnical report. Topographic survey and environmentaldata will be o Element 4 - Evaluatlon of Altematlves will consist of comparing the purpose and need and the proposed action to all reasonable alternatives for implementation and evaluate each for its ability to meet FM airport design and airspace standards, constructability considerations, conceptual environmental effects, property impacts, and costs. The following alternatives will be graphically depicted, evaluated, and documented: 1. No-build alternative2, Alternative 1-fully acquire easements and fee simple property and remove and mitigate obstructions in accordance with TERPS + TSS tf4 FAA AC 1S0/53m-A3. Alternative 2 - partially acquire easements and fee simple property and remove and mitigate obstructions4. Alternative 3 - extend Runway 5/23 and displace Runway 23 threshold5. Alternative 4 - partially acquire easements and fee simple property and remove and mitiSate obstructions and extend Runway 5/23 and displace Runway 23 threshold5. Alternative5-? Those alternatives considered to not be reasonable will be eliminated from further evaluation. The most viable alternatives will be moved forurard for an environmental assessment. o Element 5 - Purpose and Need Purpose and hleed for the proposed project will be defined and documented to include detailed description of the project, graphical depiction of project limits, as well as approved forecasts of aviation activity. o Element 5 -Affect€d Environment will describe the general environmental conditions and resources of the area, and will only discuss those environmental conditions that are present and could be affected by the alternatives. o Element 7 - Environmental Consequences will describe the potential environmental impacts and proposed mitigation of implementation of the no-build and preferred alternative in each of the NEPA categories listed in Element 5. affected by the reasonable alternatives in each of the . following NEPA categories 1. Air Quality 4. CoastalZone Management2. Biotic Resources 5. Compatible Land Use3. CoastalBarriers 6. Construction 7. 8. Section 4(f) Federally-listed Endangered and Threatered Species Energy Supplies, Natural Resources, and SusUinable Design 15. lnduced Socioeconomic 16. Light Emis$ions and Visual Effects L7. Noise 18. Socialtmpacts 19. Solid Waste 24. WaterQuality 21. Wetlands 22. Wild and Scenic Rivers 23. Cumulative lmpacts 9. 10. EnvironmentalJustice 11. Farmlands 12. Floodplains 13. HazardousMaterials L4. Historic and Archeological Coordination will be completed with agencies that may have concerns about the proposed project early an the study. o Elcmant E - Mcatlrys - The following meetings will be held for review of progress and feedbact:1. t(ickoff meeting2. GDOT/Sponsor progress meetings - S0% and S)963. Public hearing for environmental assessment o Chment I'Gordlnetlon, Raniew and CqnmanB will submit a first draft environmental assessment to GDOT for initial review and address comments. A Draft environmental assessrnent will be provided to GDOT and Sponsor and to the agencies for review and a Notice of a public Hearing will be published fur public review and comment. Once the public hearing has conctuded,public comments will be incorporated into the document and the final environmJntal assessmentwill be submitted for approval. The environmental document will be completed in accordance with usDoTlFM order 1050.1f,Environmental lmpcts: Policies ond Procedures, usDoT/FAA order 5050.48 - Nationol EnvironfipntolPolicy Act (NEPA) tmplementing tnstructions for Airpart Actions, and FM,s Environmental DeskRefererrce for Airport Actions. Commission Meeting Agenda 5/5/2020 2:00 PM Signage on city's right-of-way Department: Department: Caption:Discuss political signage on city's Right-of-Ways. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM HCD _ Economic Development Program Request Department:HCD Department:HCD Caption:Motion to receive as information an update on HCD’s Economic Development Program designed to increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses. (Deferred from the Commission's April 21, 2020 meeting) Background:Housing and Community Development (HCD) has established an Economic Development Program, which includes a Micro- Enterprise Technical Assistance for Small Business Program, Small Business Development Loan Program, Commercial Façade Rehabilitation Program and other financial incentives targeted to locally owned and operated small businesses. The Economic Development Program is designed to stimulate economic growth and create or expand locally owned and operated businesses that will improve the economic conditions of residents in the local community. This program is funded through entitlement allocation dollars from the United States Department of Housing and Urban Development (HUD) under the Community Development Block Grant (CDBG). HCD’s Program is designed to operate in compliance with the regulations as described at 24 CFR 570.201(o). Eligible participants for the training component, referred to in the program rules as a microenterprise, constitute a commercial enterprise (i.e. business), that has five or fewer employees, one of whom owns the enterprise. For the purposes of this program, eligible businesses must be located in Augusta-Richmond County and employ low-to-moderate income-eligible employees within their business. This program will provide an intensive, best-practice tested business-training regimen in partnership with the University of Georgia’s Small Business Development Center (UGA SBDC) (see attached Program Design for details) and related opportunities for participants to receive affordable financing to start up or expand. This program will also be useful for small, start-up businesses as the loan or grant terms are Cover Memo flexible and can be tailored to the needs of the business, which can be identified and addressed through the technical assistance and training phase of the program. Participation in HCD- sponsored Technical Assistance training is a Regulatory requirement to receive any form of financial assistance under HCD’s Economic Development Program. Analysis:The implementation of HCD’s Economic Development Program will increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses. Training, on-going support and mentorship, and eligibility for additional financial assistance will allow participating microenterprises to establish or grow their economic impact and develop sustainable, locally owned and operated businesses. This initiative will include additional incentives to participants who successfully complete the training, including 1-Year payments of business license fees, thus ensuring stability and growth in City of Augusta licensing revenues from the development and/or expansion of locally owned and operated businesses. Financial Impact:HCD’s Economic Development Program will be funded through entitlement allocation dollars from the United States Department of Housing and Urban Development (HUD) under the Community Development Block Grant (CDBG). HCD’s Program is designed to operate in compliance with the regulations as described at 24 CFR 570.201(o). Alternatives:Do not receive as information an update on HCD’s Economic Development Program designed to increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses. Recommendation:Motion to receive as information an update on HCD’s Economic Development Program designed to increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses. Funds are Available in the Following Accounts: Community Development Block Grant (CDBG) Funds 221073211-5211119 REVIEWED AND APPROVED BY: Cover Memo Cover Memo ECONOMIC DEVELOPMENT TECHNICAL ASSISTANCE PROGRAMMING City of Augusta, GA Housing and Community Development Department ABSTRACT Program description of Augusta, GA CDBG Funded Economic Development Initiatives Hawthorne E. Welcher, Jr. Housing and Community Development Department Director * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. I. INTRODUCTION In accordance with the City of Augusta’s HUD-Approved Annual Action Plan, the City of Augusta, GA’s Housing and Community Development (HCD) Department has identified funding for the Micro Enterprise Program. These CDBG funds provide an opportunity to undertake activities that focus on community development needs such as creating or expanding job and business opportunities, providing safe affordable housing, and/or addressing local public infrastructure and public facility issues. The objective of this program is to provide a path to success for entrepreneurs who are interested in becoming a business owner utilizing a predetermined CDBG-compliant program to provide broad- based training and program completion incentives in support of creating new businesses with new jobs for the citizens of Augusta II. PROGRAM OBJECTIVES Objectives of the Community Development Block Grant Program As set forth in the Federal Housing and Community Development Act, the primary objective of the CDBG program “is the development of viable urban communities by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low-and moderate-income (LMI)”. Objectives of the City of Augusta, Georgia CDBG Program Financial assistance will be provided for the development of projects that provide decent, safe, affordable housing, access to local public facilities, and economic opportunities for persons from LMI households by supporting development projects that are designed to create or retain employment opportunities or foster microenterprise activities. In support of the City of Augusta Department of Housing and Community Development goals, the CDBG Program will assist with: * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership.  Encouraging investment in communities by assisting local governments in devising and implementing economic development strategies to revitalize viable communities and provide economic opportunities that principally benefit LMI persons;  Revitalize the vibrancy of the City of Augusta’s through the growth of small businesses and new employees;  Develop and implement strategies, which facilitate the coordination of HCD CDBG funding with other federal, state, and local community development resources. III. PROGRAM OUTLINE Funding Availability The Housing and Community Development Department may elect to award the Augusta Commission Approved amount of Augusta, Georgia’s annual CDBG allocation for the funding categories of Micro Enterprise Technical Assistance Special Economic Development Program. These funds are available to assist for-profit businesses and not-for-profit organizations to create or retain permanent employment opportunities and provide training, primarily for persons of low- and moderate-income (LMI), necessary to facilitate business expansion. This document outlines the direction and forms required for eligible Applicants to apply to the Department of Housing and Community Development for economic development activities, small business assistance, or microenterprise funding. The City of Augusta must ensure that at least 75% of the CDBG annual allocation be used to fund activities where at least 51% of the beneficiaries are low- and moderate-income. To that end, each activity proposed must satisfy the requirements of the National Objective selected and evidence of compliance must be submitted with the application as an exhibit, as requested in the Additional Requirements Section A. If satisfactory evidence of compliance with a National Objective is not provided, the proposed activity will be considered ineligible and will not be considered for funding. * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. PROJECT TYPE NATIONAL OBJECTIVE CODES AND BENEFICIARIES LOW- MODERATE INCOME LMCMC LMJ LMT SMALLBUSINESS ASSISTANCE BUSINESSES/ PERSONS Jobs Technical Assistance SMALL BUSINESS- (Start Up) BUSINESSES/ PERSONS JOBS TRAINING SMALL BUSINESS (1-2 Years) BUSINESSES/ PERSONS JOBS Assistance and training LMCMC – Low/mod limited clientele, Microenterprise: 24 CFR 570.208(a) (2) (iii) microenterprise activities that are carried out under 24 CFR 570.201(o) and the owner(s)/developer(s) are low/mod income. LMJ/LMT – Low/mod job creation/retention. 24 CFR 570.208(a) (4) and 24 CFR 570.28 (4) (iii) (a) Activities designed to create permanent jobs, at least 51% of which will involve the employment of low/mod persons. 24 CFR 570.201(o) The provision of assistance either through the recipient directly or through public and private organizations, agencies, and other sub recipients (including nonprofit and for-profit sub recipients) to facilitate economic development by: (i)Providing credit, including, but not limited to, grants, loans, loan guarantees, and other forms of financial support, for the establishment, stabilization, and expansion of microenterprises; (ii) Providing technical assistance, advice, and business support services to owners of microenterprises and persons developing microenterprises. Funding Limits Entrepreneur and Small Business Startup (Education and Technical Assistance) –  $1000 per individual * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership.  Maximum awarded amount $20,000 per business Small Business Loan Assistance Program $5,000 to $35,000 Award range for assistance to an individual business Eligible Applicants Eligible applicants are Augusta-Richmond County residents meeting the CDBG regulatory definition of low-to-moderate income clientele (LMC) and business owners (or potential business owners) who provide employment opportunities to low to moderate- income persons residing within Augusta-Richmond County, Georgia and / or provide goods or services to a predominantly low-to-moderate income area. Eligibility Restrictions Prior Recipients of the CDBG to include Seeds for Life Business Development for small business assistance and Job Training are ineligible. Provision of financial assistance is contingent upon application approval and participation in at least two technical assistance trainings sponsored by HCD. Job pirating is prohibited under Section 588 of the Quality Housing and Work Responsibility Act of 1998. Job pirating refers to the use of federal funds to lure or attract a business and its jobs from one labor market to another. CDBG funds may not be used to assist for-profit businesses, including expansions, as well as infrastructure improvement projects or business incubator projects designed to facilitate business relocation if: o The funding will be used to assist directly in the relocation of a plant, facility or operation; and o The relocation is likely to result in a significant loss of jobs in the labor market area from which the relocation occurs. * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. Types of Applications The Housing and Community Development Department Micro-Enterprise Program provides grant funds to eligible applicants for: Entrepreneurial and Startup Business training: Principally for low- and moderate- income persons who are residents of Augusta-Richmond County, Georgia. Small Business: Augusta-Richmond County potential business owners and established business owners that are providing goods and services in low or moderate-income areas or creating and/or retaining jobs for low to moderate- income residents of Augusta-Richmond County, Georgia. Funding Program Guidelines Program 1: New and Small Business Technical Training Funding is typically provided to eligible applicants in areas such as: Developing short and long range business plans Financial Management, including but not limited to, QuickBooks Series training, Payroll management, Microsoft Office Suite training Marketing Social Media Application Review Process Microenterprise Technical Assistance - In evaluating applications, Housing and Community Development will analyze the following specific factors:  A business framework outline  Two professional letters of recommendations from other business owners or similarly qualified business professionals;  A High School diploma or GED * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. Additional factors may be considered at the discretion of the City of Augusta. Program 2: Small Business Loans Loan Funding provides resources to support and promote entrepreneurship as a vehicle for economic development by providing funds in conjunction with capacity building and entrepreneurial assistance. A microenterprise is defined as a commercial enterprise that has five or fewer employees, or more of which is the principal and owns the enterprise at the time of application. This includes part-time and full-time employees. Loan Funding is contingent upon successful completion of HCD’s Microenterprise Technical Assistance Training Program or, at the discretion of HCD’s Director, at least two business development trainings sponsored by HCD. Loan recipients shall be required to submit Quarterly Progress Reports to HCD’s Economic Development Specialist for the full duration of the loan period and participate in Quarterly Business Assessment reviews with HCD’s Economic Development Specialist. Application Review Process Small Business Loan Funding -In evaluating applications, the Housing and Community Development Department will analyze the following specific factors:  The demonstrated need and use for the funding. The use should be outlined in detail, and inclusive of CDBG-eligible expenses. HCD staff can advise on these eligibility criteria.  The extent to which the project will create or retain permanent, full time jobs for persons of LMI.  Evidence of a market for the products and services of each of the businesses.  The amount of CDBG funds required to create or retain each full time equivalent (FTE) job.  The degree to which the project is financially and technically feasible.  Reasonableness of project costs.  Commitment and availability of funds from other financing sources, in particular an equity investment on the part of the business owners.  The extent to which the project can move forward upon award. Issues which may hinder timely completion of the project should be addressed prior to application, but must be addressed prior to award.  The current and future impact of the project and benefit toward the local community and the individuals involved. * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. The Housing and Community Development Department will use the underwriting guidelines that meet the requirements set forth in 24 CFR 570.201(o). The provision of assistance either through the recipient directly or through public and private organizations, agencies, and other sub recipients (including nonprofit and for- profit sub recipients) to facilitate economic development by: (ii) Providing technical assistance, advice, and business support services to owners of microenterprises and persons developing microenterprises; and (iii) Providing general support, including, but not limited to, peer support programs, counseling, and other services, to owners of microenterprises and persons developing microenterprises. For purposes of this paragraph, “persons developing microenterprises” means such persons who have expressed interest and who are, or after an initial screening process are expected to be, actively working toward developing businesses, each of which is expected to be a microenterprise at the time it is formed. Assistance under this paragraph may also include training, technical assistance, or other support services to increase the capacity of the recipient or sub recipient to carry out the activities under this paragraph. The Housing and Community Development Department will review an applicant’s work and business history. All proposed job creation or retention must be completed and reported on a quarterly basis within the 12-month program completion period. Program 3: Workforce Development Workforce Development involves provision of skill-building classes to employees or potential employees and can be an important part of an economic program. This activity can be undertaken: • As a part of a special economic development project; • As a public service; • By a CBDO as a part of an eligible project; or • As a part of microenterprise assistance package to the owner of a micro-business for their employees. * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. Application Review Process Workforce Development –HCD will publish updates to this policy on applying for this assistance when funding for Workforce Development is available. Program 4: Commercial Rehabilitation These activities bring commercial structures up to code or improve their facades. If the structure is owned by a private, for-profit entity, the following limitations apply: Rehabilitation is limited to the exterior of the building and the correction of code violations; and Any other improvements are carried out under the special economic development activities category discussed above. Application Review Process Commercial Rehabilitation –HCD will publish updates to this policy on applying for this assistance when funding for Workforce Development is available. The Grantee reserves the right to carry out any and all programs described above either directly or in Partnership with third party vendors, if necessary, dependent upon approval of the Augusta, GA Commission. Submission Information – Microenterprise Training and Small Business Loan Information Interested applicants should contact Housing and Community Development’s Redevelopment Team for more information or to be logged into the program for future activity. Applicants must contact: City of Augusta Housing and Community Development Department Attn: Economic Development Specialist 510 Fenwick St. Augusta, GA 30901 706-821-1797 * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. I. Technical Assistance Prior to applying to the program, individuals can meet with Housing and Community Development representatives to achieve a better understanding of the program and the responsibilities associated with utilizing CDBG funds. Potential applicants with questions regarding this CDBG Program should call David Maher at 706-821-1797 for assistance. * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. J. Microenterprise Technical Assistance New Business Essentials Training Program The following process describes the steps in the HCD Microenterprise Business Building Program: Note: Specific Timeline for training cohorts will be negotiated by HCD and UGA SBDC. I. “Do you have what it takes to be an Entrepreneur” information seminar II. Staff assessment of the seminar attendee’s III. 2nd information meeting which will outline the dates and courses that will be offered IV. 1st UGA SBDC course “Start Smart” during the first week of April V. Consecutive courses offered every two weeks from the start date to include four classes VI. VI. Participant must choose 2 Additional Elective Programs to include: 1. Quickbooks Basics 2. Buying Media 3. Digital Marketing Boot camp VII. HCD wrap-up session for all attendees that completed the course VIII. Incentives offered for partcipants successfully completing coursework: -Paid membership in the Metro or Black Chamber of Commerce(1-year); -Reimbursed business license or trade permits, -Information on pursuing additional courses; -HCD grants or loan programs that would be offered Commission Meeting Agenda 5/5/2020 2:00 PM Resume Boards and other Commission meeting Department: Department: Caption:Motion to allow the Planning Commission, Board of Zoning Appeals, and Historic Preservation Commission to resume meetings immediately via zoom conferencing. (Requested by Mayor Pro Tem Sean Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM City's discrimination against minorities and women Department: Department: Caption:Discuss the city's discrimination against minorities and women. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM Commissioner's authority Department: Department: Caption:Discuss Commissioner's authority to direct city contractors. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM COVID-19 responses Department: Department: Caption:Discuss COVID-19 responses from federal, state and local entities. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM Update from subcommittee search of Administrator Department: Department: Caption:Update from sub-committee comprised of Commission Committee Chairpersons about search for City Administrator. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM Recruitment Process Administrator and Director Augusta Recrector Department: Department: Caption:Update on recruitment process for the Administrator and Director of Augusta Recreation. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM Expenditures COVID-19 YTD Report Department:Administration Department:Administration Caption:Receive Year-to-Date (YTD) report of COVID-19 expenditures. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM Fund Balance COVID-19 Fund Balance Department:Administration Department:Administration Caption:Designate $2 million from fund balance in General Fund for COVID-19 related expenditures. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM Request to Continue Renewal of Augusta POL/EPL, Public Official Liability/Employment Practice Liability Insurance for 2020 Department:Finance/Risk Management Department:Finance/Risk Management Caption:Request to continue renewal of Augusta POL/EPL Insurance with Premium Quote for 2020 – 2021 POL/EPL coverage with J. Smith Lanier & Co. LLC., current broker, through insurance carrier RSUI for a premium of $58,700. Background:Public Official Liability provides coverage for “wrongful acts” of the public entity and wrongful acts of individuals who act on behalf of the entity. A wrongful act means any actual or alleged breach of duty, neglect, errors, misleading statements, emissions or employment practices violation by an insured solely in the performance of the public entity. Augusta Richmond County has maintained continuous POL/EPL coverage since 1997. Acceptance of coverage gives additional protection to the assets of the Public Officials. Public Officials Liability (POL) coverage is claims made coverage which means any claim which may be covered, would need to be filed during the policy period. The Augusta Law Department (knowledge of decisions made by the Commission which may lead to a claim against the coverage and also knowledge of grievances, separations from employment, etc. which may lead to claims against the Employment Practice Endorsement to this coverage) is the group responsible for notifying the broker of potential claims and filing claims against this coverage. Analysis:RFP awarded Broker, J. Smith Lanier & Co. sought quotes from the insurance market for POL/EPL coverage. RSUI provided the lowest quote to J. Smith Lanier & Co, in the amount of $58,700. Financial Impact:J. Smith Lanier & Company secured quotes for this coverage and are able to offer the POL/EPL coverage of $2,000,000 with a $250,000 SIR (self-insured retention) for a premium of $58,700. Cover Memo Alternatives:Drop coverage and retain risk. Recommendation:Approve coverage quoted by RSUI Insurance Company for a one year period for a premium of $58,700 for $2,000,000 in coverage and an SIR of $250,000. Effective policy dates are April 19, 2020 - April 18, 2021. Funds are Available in the Following Accounts: 611-01-5212 Risk Management General Insurance Fund Account. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo PROPOSAL OF INSURANCE AND RISK MANAGEMENT Prepared for: Augusta, Georgia Augusta Regional Airport Authority Solid Waste Management Authority Policy Period: 4/19/2020 to 4/19/2021 Presented by: Phil Harison, Jr. VP/Managing Director SERVICE TEAM At J. Smith Lanier & Co., we believe the best way to effectively give your business the service it deserves is through a team effort. Our client service team concept is designed to give you consistent, knowledgeable service which can only occur by working with trained professionals. J. SMITH LANIER & CO. – Augusta Division A Marsh & McLennan Agency LLC company 2601 Commons Blvd Augusta, GA 30909 Main Phone Number: 706-737-8811 Main Fax Number: 706-737-3413 COMMERCIAL LINES TEAM Phil Harison, Jr. VP/Managing Director 706 434-2391 pharison@jsmithlanier.com Lisa K. Hamilton Account Manager 7067378811 lhamilton@jsmithlanier.com CLAIMS Jerry Hedgepeth AIC, ARM, CIC Corporate Claims Director 770-814-4535 jhedgepeth@jsmithlanier.com Mitzi McCoy Claims Analyst 706-737-8811 mmccoy@jsmithlanier.com CLIENT PORTAL Client Portal is your personalized website that allows you to effortlessly click, connect, and communicate with J. Smith Lanier & Co. It is designed to offer you time-saving tools and resources that build convenience into managing your everyday work tasks. Whether you want to view documents online, participate in plan/program surveys, or connect with over 300,000 peers in your industry, this is the place to be. It’s easily accessible, hardworking, and just one of the many value-added services available when you partner with J. Smith Lanier & Co. Property and Casualty Client Features • Choose from hundreds of P&C resources • P&C Document Library and Newsletters • Links to well-known, official industry websites • Access Workers’ Compensation statutes for all 50 states • OSHA Compliance and create and maintain your OSHA log electronically • Benchmark Surveys & Statistics Collaboration Center • Our document posting capabilities allow a seamless exchange of information sharing from our agency to you. • Accessible 24/7, postings from our agency are timely, relevant, and easy to locate in one convenient place online. Survey Benchmarking • Participate in benefit plan and/or P&C program surveys. • Allows you to determine how your plans and programs compare to employers across the U.S. Benefit Client Features • HR-related topics including a powerful search engine for quick and easy access • Direct link to federal and state legislation guides • Frequently Asked Questions (and Answers) • Instant access to downloadable articles • Benchmark Surveys & Statistics • Compliance & Plan Designs • Employee Communication & Education • Links to well-known and official industry websites Community • You can share information and resources through an interactive forum that allows you to post questions, provide insight into other users’ questions, and allows you to track responses based on topics or individual questions. • Community postings are organized by topic so you can source information quickly and easily. Exchange Internal Documents Online • Access to information housed in one area • Simplifies updates to reports, worksheets, questionnaires and policies SCHEDULE OF NAMED INSUREDS {Named Insureds listed below may not apply to all coverages depending upon their insurable interest} Special care must be taken to insure all legal entities of your business, including any LLC (Limited Liability Corporation), JV (Joint Venture), and Partnerships. Many insurance policies do not cover these entities unless they are specifically named on the policy. It is important to notify your agent if an entity is formed during the policy term. Let us know if one of your entities is not listed below. Augusta, Georgia Augusta Regional Airport Authority Solid Waste Management Authority SCHEDULE OF LOCATIONS Loc # Address City State Zip Code 1 535 Telfair Street, Suite 920 Augusta GA 30901 PUBLIC OFFICIALS & EMPLOYMENT PRACTICES LIABILITY Named Insured: Augusta, Georgia Carrier Name: RSUI Indemnity Company A.M. Best Rating: A+ XIV Coverage Form Occurrence Basis Claims Made Basis Coverage Limit Per Claim $ 2,000,000 Aggregate $ 2,000,000 Retention $ 250,000 Additional Conditions / Endorsements / Exclusions: • Shared Limits of Liability for Public Officials and Employment Practices Liability • Additional Defense Expense Limit - $2,000,000 • Defense Expenses – Telecommunications Claims sublimit $100,000 • Defense Expenses – Non-Monetary Damages sublimit $100,000 per claim, $300,000 aggregate • EPL Coverage - Vendor Liability Coverage for discrimination and sexual harassment • Extension Public Officials-EPL for Associated Entities (No Bond Exclusion) • Public Officials Additional Limit of Liability $1,000,000 • Wage and Hour sublimit $100,000 • Third Party Coverage included • Notice of Nonrenewal – 90 Days • Exclusion Bodily Injury and Property Damage • Prior and Pending Litigation backdated to: 04/19/97 Augusta, GA 04/19/03 Augusta Regional Airport Authority 08/01/04 Solid Waste Management Authority Coverage Summary/EPL This insurance defends the organization and its directors and officers and pays damages involving allegations of discrimination, harassment, wrongful termination, and other “human resources” related allegations. In some instances, the basic coverage may be extended to allegations of discrimination and/or harassment brought by customers, vendors and other non-employees. Coverage Summary/Public Officials This insurance is used to insure against claims arising from the negligent acts, errors, or omissions alleged to have been committed by present or former Public Officials of your corporation. Claims Made Basis Covers a claim made during the policy period for a loss that happened after the retroactive date. Endorsements (See policy for a complete list of coverage limitations and exclusions.) PREMIUM SUMMARY DESCRIPTION OF COVERAGE EXPIRED PREMIUM Option #1 Chubb PREMIUM Option #2 Euclid PREMIUM Option #3 RSUI PREMIUM Public Officials/Employment Practices Liability $ 58,700 $78,000 $83,500 $58,700 Comments & Conditions: 1) Option #1 Chubb – Excludes Bond coverage. 2) Option #2 Euclid – Excludes Airport operations. A.M. BEST RATING SCALE DISCLAIMER Proposal Marsh & McLennan Agency LLC (“MMA”) thanks you for the opportunity to discuss your insurance and risk management program. This summary is a brief overview of that program and is based on the exposure information you provided. Please refer to the policies for complete terms, conditions, limitations, definitions, and exclusions. We have evaluated your exposures to loss and developed this proposal based upon the information that you have provided to us. If you are aware of other areas of potential exposure that need to be evaluated or of additional information of which we should be aware prior to binding of coverage, please bring the other areas or additional information to our attention as soon as possible. Should any of your exposures change after coverage is bound, please notify us immediately. Client Contracts In the event that you enter into a contract that has specific insurance requirements, MMA will review your contract, but only in regards to the insurance requirements of the contract. The scope of our review will be to determine if the current insurance program which you have placed through our agency addresses the types and amounts of insurance coverage referenced by the contract. We will identify the significant insurance obligations and will provide a summary of the changes required in your current insurance program to meet the requirements of the contract. Upon your authorization, we will make the necessary changes in your insurance program. We will also be available to discuss any insurance requirements of the contract with your attorney, if desired. In performing a contract review, MMA is not providing legal advice or a legal opinion concerning any portion of the contract. In addition, MMA is not undertaking to identify all potential liabilities that may arise under any such contracts. A contract review is provided solely for your information and should not be relied upon by third parties. Any descriptions of the insurance coverages are subject to the terms, conditions, exclusions, and other provisions of the contract and of the insurance policies and applicable regulations, rating rules or plans. Credit Policy MMA strives to offer the highest quality of service at the most competitive price possible. Accordingly, we have the following credit policy in place to assure that your coverage is not interrupted during the policy term. • All premiums are due on the invoice date or effective date of the insurance, whichever is later. Always submit the remittance copy with your payment. If a remittance copy is not submitted, we will apply the cash to the oldest items on the account. Also, credit memos that cannot be applied against the original invoice will be applied to the oldest items on the account unless you direct us otherwise. • If installment payments are available and provided under insurance policy terms, you will receive an invoice for each installment. Installments are due on the effective date of the invoice. MMA does not finance annual or installment premiums. However, should you wish to finance your premium, we can place your financing with an approved insurance premium finance company. Your Account Manager maintains on-line access to all of your coverage, premium and accounting detail and will be able to answer most billing questions. Any other questions will be referred directly to our accounting department for immediate response. We thank you for your support and business. COMPENSATION DISCLOSURE Marsh & McLennan Agency LLC (“MMA”) prides itself on being an industry leader in the area of transparency and compensation disclosure. We believe you should understand how we are paid for the services we are providing to you. We are committed to compensation transparency and to disclosing to you information that will assist you in evaluating potential conflicts of interest. As a professional insurance producer, MMA and its subsidiaries facilitate the placement of insurance coverage on behalf of our clients. As an independent insurance agent, MMA may have authority to obligate an insurance company on behalf of our clients and as a result, we may be required to act within the scope of the authority granted to us under our contract with the insurer. In accordance with industry custom, we are compensated either through commissions that are calculated as a percentage of the insurance premiums charged by insurers, or fees agreed to with our clients. MMA engages with clients on behalf of itself and in some cases as agent on behalf of its non-US affiliates with respect to the services we may provide. For a list of our non-US affiliates, please visit: http://global.marsh.com/about/. In those instances, MMA will bill and collect on behalf of the non-US Affiliates amounts payable to them for placements made by them on your behalf and remit to them any such amounts collected on their behalf; MMA receives compensation through one or a combination of the following methods: • Retail Commissions – A retail commission is paid to MMA by the insurer (or wholesale broker) as a percentage of the premium charged to the insured for the policy. The amount of commission may vary depending on several factors, including the type of insurance product sold and the insurer selected by the client. • Client Fees – Some clients may negotiate a fee for MMA’s services in lieu of, or in addition to, retail commissions paid by insurance companies. Fee agreements are in writing, typically pursuant to a Client Service Agreement, which sets forth the services to be provided by MMA, the compensation to be paid to MMA, and the terms of MMA’s engagement. The fee may be collected in whole, or in part, through the crediting of retail commissions collected by MMA for the client’s placements. • Contingent Commissions – Many insurers agree to pay contingent commissions to insurance producers who meet set goals for all or some of the policies the insurance producers place with the insurer during the current year. The set goals may include volume, profitability, retention and/or growth thresholds. Because the amount of contingent commission earned may vary depending on factors relating to an entire book of business over the course of a year, the amount of contingent commission attributable to any given policy typically will not be known at the time of placement. • Supplemental Commissions – Certain insurers and wholesalers agree to pay supplemental commissions, which are based on an insurance producer’s performance during the prior year. Supplemental commissions are paid as a percentage of premium that is set at the beginning of the calendar year. This percentage remains fixed for all eligible policies written by the insurer during the ensuing year. Unlike contingent commissions, the amount of supplemental commission is known at the time of insurance placement. Like contingent commissions, they may be based on volume, profitability, retention and/or growth. • Wholesale Broking Commissions – Sometimes MMA acts as a wholesale insurance broker. In these placements, MMA is engaged by a retail agent that has the direct relationship with the insured. As the wholesaler, MMA may have specialized expertise, access to surplus lines markets, or access to specialized insurance facilities that the retail agent does not have. In these transactions, the insurer typically pays a commission that is divided between the retail and wholesale broker pursuant to arrangements made between them. • Other Compensation & Sponsorships – From time to time, MMA may be compensated by insurers for providing administrative services to clients on behalf of those insurers. Such amounts are typically calculated as a percentage of premium or are based on the number of insureds. Additionally, insurers may sponsor MMA training programs and events. We will be pleased to provide you additional information about our compensation and information about alternative quotes upon your request. For more detailed information about the forms of compensation we receive please refer to our Marsh & McLennan Agency Compensation Guide at https://www.marshmma.com/resource/compensation-guide-for-client.pdf MMA’s aggregate liability arising out of or relating to any services on your account shall not exceed ten million dollars ($10,000,000), and in no event shall we be liable for any indirect, special, incidental, consequential or punitive damages or for any lost profits or other economic loss arising out of or relating to such services. In addition, you agree to waive your right to a jury trial in any action or legal proceeding arising out of or relating to such services. The foregoing limitation of liability and jury waiver shall apply to the fullest extent permitted by law. ADDITIONAL RECOMMENDED COVERAGES We have been dependent upon information provided by you to evaluate your exposures to loss. However, if there are other areas that need to be evaluated, please bring these areas to our attention. Specifically, we ask that you review and consider the following items: HIGHER LIMITS: In today’s litigious society, many businesses have found it necessary to increase their limits of liability to ensure adequate protection for their assets in the event of a loss. Higher limits of liability may be available. To ensure your level of comfort, please carefully review the limits of coverage shown in this proposal FIDUCIARY The Employee Retirement Income Security Act of 1974 imposes personal LIABILITY: liability on Fiduciaries of employee welfare plans for acts of mismanagement or errors in judgment. Fiduciary Liability Insurance covers such personal liability and includes Employee Benefits Liability which insures the corporation against claims arising out of errors or omissions made in the administration of Employee Benefit Plans. This coverage should be considered. BUSINESS A time element coverage which pays for loss of earnings when business operations are INTERRUPTION curtailed or suspended due to property loss as a result of an insured cause of loss. Also covered are loss of rents and rental value. Extra expenses incurred to continue operations at another location are included as long as they reduce the total amount of loss. EMPLOYEE Loss of Money, Securities and Other Property caused by dishonest acts of your DISHONESTY: employees. POLLUTION Businesses are legally liable when environmental contamination originates from site or activity-related business operations. Environmental risk exists even if a business operation is fully compliant with the proper permits and procedures. Potential contamination from chemicals and materials used in normal business operations can linger in the soil and water for years. Accidents and ensuing legal suits from third-party claims for personal damage; bodily injury and property damage compensation are the #1 source of environmental insurance claims. Environmental/Pollution insurance offers a cost efficient safety net that protects against damages resulting from a range of exposures both on and off- site operations as well as during transportation (owned & non-owned). POLICE PROF Provides Professional Liability coverage for an entities Law Enforcement activities while performing LIABILITY: their professional duties. The policies cover such perils as false arrest and civil rights violations. VISION / MISSION / VALUES Vision To be the world-class leader, revolutionizing our industry and our clients’ experience Mission Values We create peace of mind by passionately delivering exceptional employee benefits and risk management solutions, committed to: • Integrity • Collaboration • Providing world-class resources with local touch • Passion • Servicing our clients, colleagues, carriers, and communities • Innovation • Acting with integrity and respect • Accountability Albany, GA 611 Pointe North Blvd Albany, GA 31721 Phone 229 883 2424 Columbus, GA 200 Brookstone Centre Pkwy Ste 118 Columbus, GA 31904 Phone 706 324 6671 Knoxville, TN 413 North Shore Dr. SW, Ste E Knoxville, TN 37919 Phone 865 588 7200 Opelika, AL 2821 Corporate Park Dr. Opelika, AL 36801 Phone 334 749 3401 Augusta, GA 2601 Commons Blvd Augusta, GA 30909 Phone 706 737 8811 Dalton, GA 402 W. Hawthorne St. Dalton, GA 30720 Phone 706 278 6554 Lexington, KY 360 East Vine St., Ste 200 Lexington, KY 40507 Phone 859 254 8023 Tallahassee, FL 1500 Mahan Dr. Ste 111 Tallahassee, FL 32308 Phone 850 877 8181 Birmingham, AL 10 Inverness Center Pkwy Ste 400 Birmingham, AL 35242 Phone 205 969 2131 Florence, AL 110 West Tennessee St. Florence, AL 35630 Phone 256 764 8682 Loganville, GA 500 Plantation Park Dr. Loganville, GA 30052 Phone 678 639 4100 Thomasville, GA 507 West Jackson St. Thomasville, GA 31792 Phone 229 228 0114 Carrollton, GA 1330 North Park St. Carrollton, GA 30117 Phone 770 834 4476 Huntsville, AL 206 Exchange Pl. Huntsville, AL 35806 Phone 256 890 9000 Murfreesboro, TN 1610 S. Church St., Ste A Murfreesboro, TN 37130 Phone 615 898 1919 Waycross, GA 600 Memorial Dr. Waycross, GA 31501 Phone 912 283 6490 Chattanooga, TN 605 Chestnut St. Liberty Tower, Ste 500 Chattanooga, TN 37450 Phone 423 267 8310 Johns Creek, GA 11330 Lakefield Dr, ,Ste 100 Johns Creek, GA 30097 Phone 770 476 1770 Newnan, GA 47 Postal Pkwy Newnan, GA 30263 Phone 770 683 1000 West Point, GA 300 West 10th St. West Point, GA 31833 Phone 706 645 2211 AUTHORIZATION TO BIND Named Insured: Augusta, Georgia; Augusta Regional Airp Lines of Coverage to Bind: Coverage Description: Directors and Officers Effective Dates: 4/19/2020 Coverage Description: Employment Practices Liabilty Effective Dates: 4/19/2020 Choose the appropriate option: I hereby authorize J. Smith Lanier & Co., a Marsh & McLennan Agency LLC company to bind my coverage per the terms and conditions outlined in this Proposal. ____________________________________ _________________________ Authorized Signature Date I hereby authorize J. Smith Lanier & Co., a Marsh & McLennan Agency LLC company to bind my coverage with changes as stated below. I understand these changes may result in possible additional underwriting requirements or more/less premium. _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ____________________________________ ____________________________ Authorized Signature Date Commission Meeting Agenda 5/5/2020 2:00 PM Approval of an annual Master Services Agreement with Johnson Controls International for collective Security Services and Fire Alarm Services for nine Augusta Utilities facility locations in the amount of $71,449.00 Department:Utilities Department:Utilities Caption:Approval of Master Agreement for Security and Fire Alarm Services provided by Johnson Controls International for nine Augusta Utilities facility locations. Background:Augusta Utilities has contracted with Johnson Controls International. (Formerly Tyco, Inc.) for more than 10 years to provide Security and or Fire Alarm Services for nine Augusta Utilities facility locations. Each facility location is currently covered under individual five year agreements each for Intrusion Alarm, Access Control, Video Surveillance and or Fire Alarm Notification services. There are a total of 24 individual service agreements currently in place. Analysis:The intent of the Master Services Agreement is to consolidate the existing 22 individual service contracts under one umbrella agreement and convert all of the current service agreements to 1 year contracts, and renewable each year for three years. As new security & fire alarm services and are added, the new service agreements will be added to the total in the Master Services Agreement. Financial Impact:Total amount of Consolidated Master Services Agreement = $71,449.00. This is the sum of the 24 existing agreements are already in place. Alternatives:No alternatives recommended. Recommendation:Adoption of the Master Service Agreement and conversion of the existing individual Service Agreements to 1 year contracts and renewable each year for the next 3 years. Cover Memo Funds are Available in the Following Accounts: Funds are available in the following account: 506043110- 5223110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM Approval to purchase additional software for Programmable Logic Controllers (PLC’s) for Augusta Utilities’ Water Treatment Plants Department:Utilities Department:Utilities Caption:Approval of purchase of software upgrades for Programmable Logic Controllers for Augusta Utilities’ Water Treatment Plants. Background:Augusta Utilities has been using Rockwell software to program and control the majority of our Programmable Logic Controllers (PLC’s) at our Water Treatment Plants. This software is our primary means for systems control and data gathering. Analysis:The RS Logix 5000 & Studio 500 Professional software from Rockwell is the only software available to program the Allen Bradley PLC’s that we utilize at our water treatment plants. This version of the software is an upgrade to our existing version and will permit the use of new programing languages and new evaluation scenarios. The addition of the new software will enhance our PLC capabilities and promote a cost savings. Financial Impact:The total amount of the upgrade license subscriptions for RS Logix and Studio 500 Professional and first year annual software maintenance cost for both is $27,105.34. After initial purchase the annual maintenance cost will be $11,005.34, beginning in 2021 Alternatives:No Alternatives Recommended Recommendation:Purchase upgrade software Funds are Available in the Following Accounts: Funds are available in the following accounts: 506043580- 5424320 $16,100; 506043580-5223110 $11,005.34.Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM Resurfacing Various Roads Department:Engineering Department Department:Engineering Department Caption:Approve award of Construction Contract to Reeves Construction Co. in the amount of $3,447,514.40 for Resurfacing Various Roads as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Bid 20-164 Background:Local Maintenance and Improvement Grant (LMIG) is critical for completing Augusta Engineering (AED) roadway maintenance and improvements projects. Each year AED submits LMIG funding request to GDOT with tentative projects list. For the past few years AED is supplementing LMIG resurfacing funds with TIA-Discretionary funds and SPLOST funds to resurface selected roads every year. Roads covered under captioned bid are: Robert C Daniel (Wheeler to Walton Way Ext.), Wheeler Road (Walton Way Ext. to Berckmans Rd., Barton Chapel Rd (Wrightsboro Rd to Deans Bridge Rd), and Ellis Street (13th St. to 11th St.). In addition, as other funding became available, AED may include additional roads to resurface. Analysis:Bids were received on March 12, 2020 with Reeves Construction Co. being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Reeves Construction Company $3,447,514.40 2. Beam’s Contracting, Inc. $3,635,206.70 3. ATC Site Construction $4,190,871.70 4. ER Snell Contractor $4,302,274.52 It is the recommendation of the Engineering Department to award this project to Reeves Construction Co. Financial Impact:1. LMIG Funds (2020) $1,012,572.00 2. LMIG 10% Match (TIA Discretionary) $101,257.00 3. SPLOST VI(LMIG Supplement) $1,127,181.00 4. SPLOST VI (resurfacing various roads)$1,000,000.00 5. TIA-Discretionary $206,504.40 TOTAL: $3,447,514.40 Cover Memo Alternatives:Do not approve and cancel the project. Recommendation:Approve award of Construction Contract to Reeves Construction Co. in the amount of $3,447,514.40 for Resurfacing Varies Roads as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Bid 20-164. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: LMIG 335-041110, SPLOST VI 328-041110 and TIA Discretionary 235-041110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia BID 20-164 BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: The project is authorized to award Construction Contract to Reeves Construction Co. in the amount of $3,447,514.40 for Resurfacing Various Roads (RC Daniel, Wheeler, Barton Chapel, etc). Funding is available in the SPLOST IV Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. LMIG Funds (2020)1,012,572$ LMIG 10% Match (TIA Discretionary) 101,257$ TIA Discretionary Funds 206,504$ SPLOST VI (LMIG Supplement) 1,127,181$ SPLOST VI (resurfacing various)1,000,000$ 3,447,514$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Hardie Davis, Jr., Mayor CPB#N/A CAPITAL PROJECT BUDGET RESURFACING VARIOUS ROADS Funds, LMIG, and TIA Discretionary Funds 1 of 2 09.26.2019 Augusta-Richmond County, Georgia CPB#N/A CAPITAL PROJECT BUDGET RESURFACING VARIOUS ROADS CPB AMOUNT SOURCE OF FUNDS CPB LMIG FUNDS (2020 $1,012,572 LMIG 10% MATCH $101,257 (TIA DISCRETIONARY) SPLOST VI (Resurfacing) $1,000,000 SPLOST VI (LMIG Supplement) $1,127,181 TIA DISCRETIONARY FUNDS $206,504 TOTAL SOURCES: $3,447,514 USE OF FUNDS LMIG FUNDS (2020) $1,012,572 335-041110-5414110 LMIG 10% MATCH 335-041110 $101,257 (TIA DISCRETIONARY) (TIA DISCRETIONARY) $206,504 235-041110-5414110 SPLOST VI (Resurfacing) $1,000,000 328-041110-5414110 SPLOST VI (LMIG Supplement) $1,127,181 TOTAL USES: $3,447,514 2 of 2 09.26.2019 Invitation to Bid Sealed bids will be received at this office until Thursday March 12, 2020 @ 3:00 p.m. for furnishing: Bid Item #20-164 2020 Resurfacing Various Roads for Augusta, GA – Engineering Department Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $50.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, January 30, 2020. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Tuesday, February 25, 2020 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, February 27, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bid may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 30, February 6, 13, 20, 2020 Metro Courier January 30, 2020 Revised: 2/2/2016 Commission Meeting Agenda 5/5/2020 2:00 PM Vacant Lots Grass Cutting Department: Department: Caption:Update from Environmental Services Department regarding the process for vacant lots grass cutting. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM Holley and Brown Streets parking issues. Department:Administration Department:Administration Caption:Discuss Holley and Brown Streets parking issues. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM Return to Work/Reopening Plan Department:Administration Department:Administration Caption:Presentation of Augusta, Georgia's COVID-19- Return to Work/Reopening Plan. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM COVID19 Small Business Relief Program Department:Augusta Housing & Community Development Department:Augusta Housing & Community Development Caption:Augusta Housing and Community Development (AHCD) to introduce the COVID-19 Small Business Relief Program and seek Commission support. Background:Please see attachments: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Augusta_ SBR Program Summary 1 City of Augusta COVID-19 SMALL BUSINESS RELIEF LOAN PROGRAM In response to the economic hardships experienced by businesses resulting from the COVID-19 pandemic, the City of Augusta is launching the COVID-19 Small Business Relief Loan Program. The goal is to keep businesses open and retain jobs. It is a loan program in response to businesses that are at-risk of closing or laying off employees as a result of social distancing policies. Funding Source: City of Augusta’s Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Covid-19 Relief funds. Funding Amounts: Up to $15,000 maximum per business. Application Period: Initial applications will be accepted at proposed dates and times to be named later. Applications will be accepted in consecutive tranches until all available funds set aside are committed to eligible businesses. Basic Eligibility • For-profit business located in City of Augusta with 10 or fewer employees and less than $500,000 in annual gross revenues at time of application to the Small Business Loan Program; • Applicant is 51% + majority owner of business; • Can provide first quarter financial statements; • Can provide evidence of being able to retain jobs for at least 1 year as a result of loan; • Not in bankruptcy, current with all local, state and federal taxes, fees, and in compliance with City of Augusta business obligations including, but not be limited to, licensure, insurance, tax obligations and zoning/land use requirements. Eligible costs • Basic operating capital for staff salaries; • Leasing space; • Insurance; • Utilities; • and/or Other Business expenses. Basic Terms • Funds will be disbursed by reimbursement for documented eligible expenses; • Allow City to collect income and demographic data from applicants and their employees; • Loans under this program made in response to the Covid-19 Relief effort will be considered deferred and forgivable over the term of the Agreement. However, in the event that awarded businesses fail to comply with the terms of their Agreement, and repayment of loan balance(s) are recaptured by the City of Augusta, said loan repayments will be deposited into the local CDBG-ED Program Income account for future projects. Augusta_ SBR Program Summary 2 Application Process An application can be found here or by contacting Daniel Evans, Program Manager devans2@augustaga.gov. In addition to the application, the following documents are required: 1. Most recent IRS 1040 Form; 2. Business operating agreement (for multiple owners); 3. Income and conflict of interest self-certification form (included in the application); 4. Previous eight weeks of payroll; 5. Liability insurance (or ability to obtain); 6. DUNS Number (if you don’t already have one, go here to get one: https://www.dnb.com/duns-number.html) and SAM registration (www.sam.gov). Application Review Applications will be reviewed by City staff for threshold requirements and scored by a loan committee according to the scoring matrix found in the guidelines here. The committee will then make recommendations to HCD, who then delivers a final funding recommendation to the Augusta, Georgia Commission for Final Approval. Covid-19 Small Business Relief Program Eligibility Checklist: 1. Is the Business located physically in Augusta-Richmond County, Georgia? 2. Does the business employ 10 or fewer employees and have less than $500,000 in annual gross revenues at time of application to the Small Business Loan Program. 3. Does the business have an active Augusta, Georgia business license? If so, please include proof of licensure 4. Does the business have an active DUNS number? If so, please provide proof of DUNS number. 5. Does the business have General Liability Insurance? If so, please provide proof of insurance or pending cancellation. 6. Is the business Current on its tax obligations to the City of Augusta? 7. Does the business agree to enter into a written Agreement with City of Augusta and agree to provide documentation for eligibility and reporting confirmation as requested by Housing and Community Development? 8. Does the business agree to participate in HUD-mandated Technical Assistance training made available through HCD? Obligation to complete mandatory Technical Assistance training is a regulatory requirement. 9. Can the business supply a Statement of Need in compliance with Section B of these instructions? 10. Does the business agree to comply with the Hiring and Retention Requirements in compliance with Section D of these instructions? If you answered “No” to any of these questions, your business may not be eligible for funding under this program. You may contact HCD at 706.821.1797 for additional information and/or clarification. Page | 1 City of Augusta - Relief Program APPLICATION CITY OF AUGUSTA SMALL BUSINESS RELIEF PROGRAM BUSINESS INFORMATION Applicant Business Name: Doing Business As (DBA): Applicant/Business owner name(s): Business Address: Applicant Home Address: Mailing Address (if different): Business Phone: Applicant Phone: Email: DUNS No. (https://www.dnb.com/duns-number.html get one here or look yours up) Date of Incorporation: Current number of employees: Number of employees retained if business receives relief: Has the business ever been subjected to criminal or civil fines and penalties including from City of Augusta code or regulatory violations or in bankruptcy? Is the business or business owner delinquent in any city, federal, state taxes, child support? Yes No BUSINESS TYPE: LLC Partnership Sole Proprietor Other Covid-19 Small Business Relief Program Eligibility Checklist: Is the Business located physically in Augusta-Richmond County, Georgia? Does the business employ 10 or fewer employees and have less than $500,000 (or less) in annual gross revenues at time of application to the Small Business Loan Program. Does the business have an active Augusta, Georgia business license? If so, please include proof of licensure Does the business have an active DUNS number? If so, please provide proof of DUNS number. Does the business have General Liability Insurance? If so, please provide proof of insurance. Is the business Current on its tax obligations to the City of Augusta? If so, please include proof of status from Augusta-Richmond County Tax Commissioner’s Office. Page | 2 City of Augusta - Relief Program APPLICATION a. This can be satisfied by proof of payment of most recently due sales and property tax bills. Does the business agree to enter into a written Agreement with City of Augusta and agree to provide documentation for eligibility and reporting confirmation as requested by Housing and Community Development? Does the business agree to agree to participate in HUD-mandated Technical Assistance training made available through HCD? Obligation to complete mandatory Technical Assistance training is a regulatory requirement. Does the business agree to comply with the Hiring and Retention Requirements as set forth in these instructions? By checking the boxes above, you are certifying that the responses are current and accurate for the business applying for Covid-19 Relief Funding. If you answered “No” to any of these questions, your business may not be eligible for funding under this program. You may contact HCD at 706.821.1797 for additional information and/or clarification. BUSINESS DESCRIPTION Page | 3 City of Augusta - Relief Program APPLICATION PROPOSED USES OF FUNDS AMOUNT OF REQUEST USE $ Payroll expenses, Leasing Space, Insurance, Utilities and/or Other Business Expenses Total Relief Loan Funds Request (Max $15,000): $ Please specify below the jobs your business intends to retain or create through the funds provided by the Relief Fund. Position Title: Hours Worked per Week: Position Title: Hours per Week: Position Title: Hours per Week: Position Title: Hours per Week: Please indicate any additional jobs retained on a separate sheet EMERGENCY NEED 1. Describe the negative impact the COVID-19 pandemic has had on your business. Include the number of employees that have been laid off, if any. 2. Please use the space below to explain how the funding will help your business remain viable and prevent layoffs: Page | 4 City of Augusta - Relief Program APPLICATION APPLICANT STATEMENT: I hereby certify that the information on this form is complete and accurate. I understand that the information provided may be subject to further verification by the City of Augusta. If necessary, I will provide the information required to verify this data (e.g. payroll records, tax fillings, bank account statements, etc.). I, therefore, authorize such verification, and I will provide the supporting documentation, if necessary. SIGNATURE: ______________________________________________Date: ____________ Name (please print):_____________________________________________________________ Title (please print):______________________________________________________________ SIGNATURE: ______________________________________________Date: ____________ Name (please print):______________________________________________________________ Title (please print):_______________________________________________________________ SIGNATURE: ______________________________________________Date: ________________ Name (please print):________________________________________________________________ Title (please print):_________________________________________________________________ Other Funds 1. Describe your business revenues during COVID-19 and during a similar period prior to COVID- 19: 2. Indicate if you are receiving any “Business Interruption Insurance” payments and the amount. Page | 5 City of Augusta - Relief Program APPLICATION Please provide signature(s), printed name(s), and title(s) of additional owners on separate page (if applicable). NOTE- Staff will follow-up with applicants for required additional information and documents after application submission, including income self-certification forms for all employees (Appendix A). Email completed application to: devans2@augustaga.gov Please submit copies of documents along with application Small Business Relief Grant Application (this document) Owner Income(s) self-verification form using template in Appendix A Owner’s last two years of recently completed IRS Form 1040 (all owners 51% of business or more) Business Operating Agreement – (for businesses with multiple partners) Copy of liability insurance (or willing to obtain) Previous 8 weeks of payroll or other documents showing a history of employees on payroll as of the application submission date Page | 6 City of Augusta - Relief Program APPLICATION APPENDIX A- Business Owner Income Documentation and Conflict of Interest Certification INCOME is defined as the annual gross income (before deductions) of all family and non-family members 18+ years old living in the household. All sources of income must be counted from all persons in the household based on the anticipated income expected in the next 12 months. Please circle which box applies to you, match household size (number of family members) to income: Number of Family Members in Household (Select one) Annual Income Select Which Household Size and Income Applies to You 1 $36,900 or less Above $36,900 2 $42,200 or less Above $42,200 3 $47,450 or less Above $47,450 4 $52,700 or less Above $52,700 5 $56,950 or less Above $56,950 6 $61,150 or less Above $61,150 7 $65,350 or less Above $65,350 8 $69,600 or less Above $69,600 Please check your ethnicity (pick 1 of 2): Hispanic/Latino Non-Hispanic/Latino Please check your race (pick 1 of 10 choices): White Black or African American Asian American Indian/Alaskan Native Asian & White American Indian/Alaskan Native & White Native Hawaii/Other Pacific Islander Black/African American & White American Indian/Alaskan Native & Black/African American Other Multi-Racial APPLICANT STATEMENT: I hereby declare that any person(s) employed by the City of Augusta, who has direct or indirect personal or financial interest in this application or in any portion of the profits that may be derived there from, has been identified and the interest disclosed below. (Please include in your disclosure any interest which you know of. An example of a direct interest would be a City of Augusta employee, City of Augusta Council Member, City of Augusta Community Development Block Grant Committee, who would be paid to perform services under this proposal. An example of indirect interest would be a City of Augusta employee who is related to any officers, employees, principal or shareholders of your firm or to you. If in doubt as to status or interest, please disclose to the extent known). I hereby certify that the information on this form is complete and accurate. If necessary, I will provide the information required to verify this data (e.g. pay stubs, bank account statements, etc.). I, therefore, authorize such verification, and I will provide the supporting documentation, if necessary. Name: _______________________________________________(printed) Signature: _______________________________________________Date: __________________ Disclosed Conflict of Interests: ________________________________________________________________________________________ Page | 7 City of Augusta - Relief Program APPLICATION APPENDIX B COVID-19 SMALL BUSINESS RELIEF PROGRAM SCORING MATRIX If the proposed project meets all threshold criteria, reviewers will utilize the following project scoring criteria to evaluate the project for the purposes of making a funding recommendation. Scoring will help determine priority of project application versus other projects competing for funds. The highest scoring projects will be recommended for funding. Evaluation Criteria (100 Point Scale + Bonus): Capacity and Experience to Operate the Business (20 points) Applicant has the demonstrated capacity to operate the business sustainably. Consider project status, industry experience, and business development classes and resources. Readiness to Proceed (10 points) The Business has thoroughly demonstrated proof of concept and clear market analysis. Proposal includes a clear plan for implementation including a realistic timeline with set deliverables. Infectious Disease Response (20 points) Business will be severely impacted by the policies put into effect due to the coronavirus pandemic OR business provides a support service and will need funding assistance to implement new protocols or meet higher demand. Job / Employee retention (30 points) Proposal ensures employee retention for at least 6 months. Up to 30 Pts awarded based on Full-Time Equivalent FTE job retention: 30 Pts for 5 or more FTE positions retained, 20 Pts for 3 or more FTE retained, 10 points for 2 FTE positions retained, 5 points for 1 FTE positions retained, and 0 points for a lower ratio of retained jobs. One FTE position is defined as 40 hrs. per week, or any combination of part-time positions combining for 40 hours per week, including owners. Minority Business Enterprise or Business Owner is Low-Moderate Income (10 points) Project Costs (10 points) Project costs are reasonable, all other sources of financing committed, grant resources as not being substituted for other available resources Application Completeness (5 point BONUS) Up to 5 bonus points for application with concise descriptions and backup information, professional writing and accurate math. Use of City Managed Financing (5 point BONUS) 5 bonus points for application that is not, or has not been, a recipient of City Financial Programs TOTAL Commission Meeting Agenda 5/5/2020 2:00 PM Update SPLOST 8 Department: Department: Caption:Update from staff on SPLOST 8 in light of new March 2021 election date. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 5/5/2020 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo