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2020-04-21 Meeting Agenda
Commission Meeting Agenda Commission Chamber 4/21/2020 2:00 PM INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A.Discuss a business license renewal for business located at 1144 Druid Park. Attachments CONSENT AGENDA (Item 1) PETITIONS AND COMMUNICATIONS 1.Motion to approve the minutes of the regular meeting held April 2, 2020 and the Special Called Meetings held April 2, April 6 and April 14, 2020. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 4/21/2020 AUGUSTA COMMISSION REGULAR AGENDA 4/21/2020 (Items 2-27) PUBLIC SERVICES 2.New Location: A.N. 20-08: A request by Ashok Patel for a retail package Beer & Wine License to be used in connection with Gas World located at 4101 Windsor Spring Rd. District 4. Super District 9. Attachments 3.New Location: A.N. 20-10: A request by Alpa Patel for a retail package Beer & Wine License to be used in connection with Jump In Mart LLC located at 1959 Kissingbower Rd. District 2. Super District 9. Attachments 4.New Location: A.N.20-11: A request by Cecil Harrison III for a consumption on premise Liquor, Beer & Wine License to be used in connection with Edgar's Above Broad located at 699 Broad St, 3rd Flood. There will be Sunday Sales. District 1. Super District 9. Attachments 5.New Location: A.N.20-12: A request by Urvashiben Patel for a retail package Liquor, Beer & Wine License to be used in connection with Top Notch Liquor located at 2751 Barton Chapel Rd. District 5. Super District 9. Attachments 6.New Location: A.N.20-14: A request by Richard Rhoden for a consumption on premise Beer & Wine License to be used in connection with Pie Land IV LLC located at 828 Cabela DR STE 200. There will be Sunday Sales. District 7. Super District 10. Attachments 7.New Location: A.N.20-15: A request by Lin Maosheng for a consumption on premise Liquor, Beer & Wine License to be used in connection with Crab Du Jour of Augusta LLC located at 3450 Wrightsboro Rd STE 2080. There will be Sunday Sales. District 5. Super District 9. Attachments 8.New Ownership Application: A.N.20-16: A request by Meshkatul Islam for a retail package Beer & Wine License to be used in connection with Chevron Food Mart located at 502 Highland Ave. District 1. Super District 9. Attachments ADMINISTRATIVE SERVICES 9.Motion to receive as information an update on HCD’s Economic Development Program designed to increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses. Attachments 10.Discuss the city's discrimination against minorities and women. (Requested by Commissioner Marion Williams)Attachments 11.Discuss Commissioner's authority to direct city contractors. (Requested by Commissioner Marion Williams)Attachments 12.Motion to approve tasking the Administrator to review the current Pay Policy approved by the Commission on April 6, 2020 and right-size it with the April 14 Georgia Municipal Association (GMA) communication regarding Hazard Pay and report results back to the commission. (Requested by Commissioner Ben Hasan) Attachments 13.Discuss roll over vacation time policy in regards to vacation and personal time being recalled by fire department. (Requested by Commissioner Brandon Garrett) Attachments 14.Discuss hazard pay policy for employees past April 30th and identify the funding source. (Requested by Commissioner Brandon Garrett)Attachments 15.Motion to approve Housing and Community Development Department’s (HCD's) Brokerages Services Request to move to secure services of Sherman and Hemstreet for a period of one (1) year, and also work Attachments through procurement to solicit for services of a 3rd Party Minority Real Estate Brokerage firm alike to share in Real Estate duties for the Laney Walker Bethlehem Revitalization Project. 16.Discuss OneAugusta COVID19 Emergency Relief. (Requested by Mayor Hardie Davis, Jr.)Attachments 17.Discuss SPLOST 8 path forward and propose delaying until March 2021. (Requested by Mayor Hardie Davis)Attachments FINANCE 18.Motion to accept a grant award for Public Defender from ACCG. This grant is awarded for the 2020 summer program in the amount of $2,610 for the Public Defender intern project to cover one 200 hour internships. Attachments 19.Approve $250,000 of SPLOST funds for purchase of land for the proposed CSRA Veteran's Cemetery. (Requested by Commissioner Dennis Williams) Attachments 20.Receive a report from the Administrator on the matter of waiving penalties on water, fees, evictions, excise tax, and other items the governing authority has the authority to waive. (Approved by the Commission in its Special Called Meeting held April 14, 2020) Attachments ENGINEERING SERVICES 21.Motion to approve professional design services contract with Johnson, Laschober & Associates for the Jack Kelly Road Sanitary Sewer Extension Project in the amount of $229,840.00. Attachments OTHER BUSINESS 22.Court of the Ordinary Building – Phase I Construction. Historic Augusta, Inc. as the lessee of the property at 525 / 527 Telfair Street, also known at the Synagogue and Court of the Ordinary buildings, is requesting Attachments approval of the proposed Phase I construction work on the Court of the Ordinary building for the Augusta Jewish Museum. 23. New Location: A.N.2013: A request by Jin Quan Lin for a consumption on premise Liquor, Beer & Wine License to be used in connection with Red Crab located at 3206 Peach Orchard Rd. There will be Sunday Sales. District 6. Super District 10. Attachments 24.Motion to approve HCD’s MOU with Antioch Ministries, Inc. in support of the Micro-Enterprise Technical Assistance Economic Development Program. The MOU provides training space to support the program’s ability to increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses. Attachments 25.Consider approval of Change Order No. 1 to Legacy Water Group’s contract to construct the Fort Gordon Cross Basin Lift Station and Force Main. Attachments 26.Consider approval of Georgia Power Service for the Fort Gordon Cross Basin Lift Station and Force Main. Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 27.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 4/21/2020 2:00 PM Keith Brown Department: Department: Caption:Discuss a business license renewal for business located at 1144 Druid Park. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting held April 2, 2020 and the Special Called Meetings held April 2, April 6 and April 14, 2020. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo CALLED MEETING COMMISSION CHAMBER Apit2,2020 Augusta Richmond County Commission convened at 11:00 a.m., Thursday, April 2,2020, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. The Mayor called the meeting to order. 1. LEGAL MEETING A. Pending and potential litigation B. ReaI estate C. Personnel D. Security Mr. Brown: We request a motion to go into executive session for purposes of real estate, litigation, personnel and security matters. Mr. Frantom: So move. Mr. D. Williams: Second. Motion carries 10-0. IEXECUTTVE SESSTON] The Mayor called the meeting back to order. 2. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Mr. Sias: So move for the closed meeting affidavit. Mr. Fennoy: Second. Motion carries 10-0. Mr. Brown: We would request a motion to terminate the Intergovernmental Agreement for the sale and financing and redevelopment of certain City-owned property dated I$Iay 4,2016 with the Downtown Development Authority of Augusta Richmond County Georgia to be made effeetive on May 4,2020 and to approve notice of termination with the 30-day notice to be sent by the Administrator. Mr. Sias: So move. Mr. Hasan: Second. Mr. Fennoy votes No. Motion carries 9-1. Mr. Brown: Motion to approve the adoption of Resolution authorizing the settlement of all claims by Mae Frances Hester in the amount of $171000.00. Ms. Davis: So moved. Mr. Hasan: Second. Motion carries 10-0. Mr. Brown: We request a motion to adopt a Resolution authorizing the settlement of aII claims by Brian and Elizabeth Welsh in the amount of $27,000.00. Mr. Frantom: So moved. Ms. Davis: Second. Motion carries 10-0. Mr. Brown: We request a motion authorizing a settlement agreement between Geri Sams and Augusta, Georgia in relations to her salary compensation and employment with Augusta in which Augusta agrees to pay a sum payment in the amount of $881655.73 to Ms. Geri Sams in exchange for Ms. Geri Sams waiving a release of all claims against Augusta and by signing a general release of claims. Mr. Sias: So move. Mr. M. Williams: Second. Mr. Clarke, Ms. Davis, Mr. Frantom and Mr. Garrett vote No. Mr. B. Williams abstains. Motion fails 5-4-1. Mr. Sias: I move thatwe appoint Commissioner Brandon Garreff and Commissioner Ben Hasan as liaisons from the Commission with the Consortium as we move forward with the Lock and Dam issues. Mr. Frantom: Second. Mr. Fennoy and Mr. D. Williams vote No. Motion carries 8-2. IMEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J' Bonner, Clerk of Commission, hereby certify that the above is a true and correct copyof the minutes of the called Meeting of the Augusta Richmond County Commission held on April2,2020. Clerk of Commission Commission Meeting Agenda Commission Chambe r - 41212020 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. williams, Garrett, Sias, Fennoy, Frantom, M. williams, Davis, D. williams, Hasan and clarke, members of Augusta Richmond County Commission. INVOCATION: PLEDGE OF AILEGIANCE TO T}IE FLAG OF THE LNITED STATES OF AMERICA. CONSENT AGENDA (Items l-2) PLANNING 1. ZA-R-258 - A request for concurrence with the Augusta Georgia planning ItemCommission to approve a petition to amend the -ompreheniive Zonin! Action:ordinance for Augusta Georgia by. amending Section 2 - Definitions, Section Approvedl6-l - R-3A Multiple family Residential, and Section 2t B-lNeighborhood Business regarding Dumpsters and Recyclable Materials Bins.(Approved by the commission on March lgrzo20 - second reading) E zA-R-2s8.pdf lE ItemApprovalsheet html Motions ffi':'" Motion Text Made By A _--^_- Motion to approve. CommissionerADDTOVEr r--- - Motion Passes 10-0. Bobby Williams Seconded By Motion Result Commissioner Sammie Sias Passes 2. Motion to approve the minutes of the regular meeting held March 19, 2020. B Resular Commission Meetins March 19 2020.ndf lB ItemAoorovalSheet.html Item Action: Approved Motions ryJ:"' Motion rext Made By Seconded By Motion Result . Motion to aPProve. CommissionerApprove Motion Passes 10-0. Bobby williams ,('k :r, *END CONSENT AGENDA:I * * * AUGUSTA COMMISSION 4t2t2020 Commissioner Sammie Sias Passes AUGUSTA COMMISSION REGULAR AGENDA 41212020 (Items 3-26) PLANNING 3. Z-20-01 - A request for concurence with the Augusta Georgia Planning Item Commission to "pp.oo. with the conditions below a petition by WSM Action: Ventures, LLC,on behalf of Evans Best, LLc,requesting a change of zoning Approved from Zone B-1 (Neighborhood Business) to Zone B-2 (General Business) affecting property containing 0.36 acres and known as 3133 Washington Road. Tax Map 0ll-0-025-02-0 DISTRICT 7 l. The current development standards and regulations shall be met when submitting a site plan. (beferred from the February 18, 2020 Commission Meeting to April 2,2020,\ B z-20-0l.odf B ltemApprovalsheet.html Motions Motion Motion Text Type Motion to approve Approve granting the 30-day extensron. Motion Passes 10-0. Made By Seconded By Motion Result Commissioner Commissioner Bobby williams Sammie sias Passes PUBLIC SERVICES 4. Motion to approve bid award IFB#20-166 to REMAC Inc. for Taxiway F.South Apron, and Taxi lane Rehabilitation in the amount of $314,95g.09 asapproved by the Augusta Aviation Commission. lE 2020-02-04 Asenda ltem- REMAC Auqusta Resional Airport.pdf B 20-166 BID Award Rf,MAC procurement Informnrinn nrtr Item Action: Approved E ItemAnorovelsheet.html Motions Y:li"' Motion rextr ype A _--^--^ Motion to approve.APProve Motion passes lo-0. Made By Seconded By Commissioner Commissioner Bobby Williams Sammie Sias Motion Result Passes fleet for Item Action: Rescheduled 5. Re-evaluate Fleet Management's evaluation of the city's motorreplacement. (Requested by commissioner sammie Sias) E ltemAoorovalsheet html Motions Y:-'1" Motion Texrr ype Made By Seconded By f.rrfil Motion to approve deleting this item from the agenda and referring it to the next committee meeting. Motion Passes l0-0. Commissioner Bobby Williams Commissioner Sammie Sias PassesDelete 6' Move to reimburse Barton village resident Ms. carlissa williams for repairs Itemto her privacy fence at 2409 ouitin Dr as directed by code enforcement. The Action: Approved damage to her fence occurred due to several trees falling from a {itch that is a city riaintained easement. (Requested by Commission Sammie Sias) lB Com. Sisa Aqende Item 4-2.odf {B ltemAnprovalSheet.html Motions Motion lVlotion Text'r'ype Motion to aPProve reimbursing Ms. Williams in the total Approve amount of $611.35 for the rePairs to her fence. Mr. B. Williams out. Motion Passes 9-0. Motion to apProve the Rental Car AVIS. RFP 19-299 Made By Ig Avis Budset.pdf B lg-29g-AdvertisementJo PeDer.Ddf e 19-299 Official TAB.pdf IB Pre Bid-Sisn In-Sheet.ndf lE Recommendation Letter from Deoartment'pdf lB Mail List and Demandstar Planholders'Ddf lB Georqia Procurement Resistrv Vendor Summarv'odf seconded By f*i| Commissioner Sammie Sias CommissionerWilliam Passes Fennoy 7.Concessions and Lease Agreement with Item Action: Approved lB ltemAoorovalSheet.html Motions Motion MotionType MotionAPProve Motion to approve. Commissioner Passes 10-0. BobbY Williams Text Made By Seconded By Motion Result Commissioner Sammie Sias Passes and Lease Agreement with Item Action: APProved 8.Motion to approve the Rental Car Concessions Enterprise.Bid 19-299 B Enterprise.pdf @ 19-299 Advertisemetrt to paper.pdf B l9-299 omcial tnB.pdr B Pre Bid Sisn In Shect.pdf lB Recommendetion Letter from Deprrtment.pdf IB Mail List and Demandstar planholders.pdf E lB ItemApprovalsheet.htmt Motions Hj:|l Motion Text Made By seconded By MotionI ype ^rrsq! uJ Dcuuuucu .fty Result Aoorove Motion to approve. Commissioner CommissionerMotion passes 10-0. Bobby williams Sammie Sias Passes 9' Motion to approve the Rental Car Concessions and Lease Agreement with ItemHertz.Bid 19-299 e- - - Action: Approved {B hertz lease asrcement.pdf lg I9-299 Advertisement to paper.pdf E 19-299 official r,tB.pdf IB Pre Bid Sign In Sheet.pdf IB Recommendation Letter from Dcpartment.pdf IB Mail List etrd Demandstar plarholders.pdf lB Georqia procurement Registrv Vendor Summrru-n.tf lE ItemApprovalsheet.html Motions X:j^"' Motion Text Made By Seconded By Motionf YPe avr-sv sJ t'G\;urlutsu -try ReSUlt Approve Motion to approve. Commissioner CommissionerMotion Passes l0-0. Bobby williams Sammie Sias Passes 10' Motion-lo approve the Rental car Concessions and Lease Agreement with rtemAlamo National. Bid 19-299 Action: Approved {B alamo.odf E 19-299 Advertisement to paper.pdf If3 1c-299 Oflicial TAB.Pdf B Pre Bid Sien In Sheet.Pdf B Recommendation Letter from Departme B Mait List and Demandstar Planholders'pdf B Georgie Procurement Rcgistry Vendor Summary'pdf IE ItrmAoorovalSheet.html Motions $olron Motion rext Made Bv seconded Bv fJ.f;il'l'ype ^ Motion to approve. commissioner commissioner Approve iiiotion passes 10-0. Bobby williams Sammie Sias Passes PUBLIC SAFETY 11. Motion to approve the allocation of funding for the Richmond County ltem Sheriffs officf 1pCSO) in the amount of $31,826.00 implement the Justice Action: Assistance Grani (JAG) Program. Approved B tac cneNT zotg.odt B Teser Annroval Letter.odf B ltemAonrovrlSheet.html Motions Motion Motion Text Made By seconded Bv HtJilType ^Motiontoapprove.CommissionerCommissionerApprove '#otion passes r0-0. Bobby williams sammie Sias Passes 12. Discuss lack of briefings to the Augusta commission regarding covlD-19' Item (Requested by Commissioner Sammie Sias) Action: None B ItemAnorovalSheet.html Motions Motion m ^ Made Seconded Motion ;;; Motion Text By By Result Discussion was held; no action was taken. 13.Motion to approve the Automated County Sheriffs Office. Fire Range System for the Richmond Item Action: Approved Motion Result Item Action: Approved Motion Result Motion Result Passes ENGINEERING SERVICES 14. Approve Partnership Model with Communications Companies. E Bid submittal 2o-l27A.pdf lB Recommendetion Letter-Bid-20-l27A.odf {B ItemApproYalsheet.html Motions Motion- ----" Motion Textr ype ^ Motion to approve.Approve Motion Passes 10-0. B ltemApprovalsheet.html Motions Motion;----- Motion TextI ype Commissioner Commissioner Bobby williams Sammie Sias Passes Made By Seconded By Made By Seconded By Motion to delete this Commissioner Delete item from the agenda. Bobby commissioner Motion passes 10-0. williams sammie Sias Passes 15. Approve and authorize Lock and Dam Consortium's engaging of services of Item a congressional lobbyist in order to pursue efforts needed to formulate Action: congressional action of repealing or oveniding NSBLD relevant provisions Approved of the WIIN Act of 2016. Also, approve and authorize using $15,000 per month from the NSBLD Consortium reserved funds for funding such services. (Requested by Administrator & AED) B ltemApprovalsheet.html Motions Motion Motion Textr ype Delete Made By Seconded By 16. Motion to delete this Commissioner item from the agenda. Bobby Motion Passes 10-0. Williams Discuss parking problems on Brown and Holley Commissioner Bill Fennoy) Commissioner Sammie Sias Streets. (Requested by Item Action: Rescheduled IE ltemApprovalsheet html Motions Motion- ----- Motion Text'r'ype seconded By fffil Commissioner PASSESsammle slas Made By Commissioner Bobby Williams Defer Motion to refer this item to the next Commission meeting. Motion Passes 10-0. OTHER BUSINESS 17. Mayor Pro Tem Sean Frantom's employment with the Topgolf Entertainment Item Company. (Requested by Commissioner Bill Fennoy) Action: Approved E sKM_c6582oo3r8r35lo.odr E ltemAonrovalsheet.html Motions Motion:"""" Motion Text Made By'l'ype Seconded By Motion Result Motion to approve ^ receiving this item Commissioner CommissionerADDroveas information with Brandon Garrett John Clarke no objection. It was the consensus of the Commission that this item be received as information. ADDENDUM 18. An EMA update from the Administrator regarding Operations Plans. Item (Requested by the Administrator) Action: Approved B ltemApprovalsheet.html Motions $otion Motion TextI ype Motions ryJ:" Motion rext Made Seconded MotionBy By Result It was the consensus of the Commission that this item be added to the agenda without objection. Mr. Fennoy out. Motion to approve suspending the bus fares on the regular transit system, use the rear bus door as an entrance bus door, go to a holiday schedule to run the buses for the regular bus routes and keep the rural and paratransit bus schedules intact. Mr. M. Williams a,-_ _.-_, votes Present. CommissionerApDrove - -rr- - - Voting No: Sammie sias Commissioner John Clarke, Commissioner Mary Davis, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Bobby Williams. Motion Passes 4-5. Made By Seconded By f"".Til Commissioner William Passes Fennoy 19. Request to continue renewal of Augusta POL/EPL Insurance with premium Quote for 2020 - 2021POLIEPL coverage with J. Smith Lanier & Co. LLC.,current broker, through insurance carrier RSLII for a premium of S58,700. Item Action: Approved IE Pub Ofliciels proposel.pdf B ltemApprovatsheet'html Motions Motion Made Seconded Motion i;;- Motion Text By By Resuu It was the consensus of the Commission that this item be added to the agenda without objection. Mr. FennoY out. Motions Motion Motion Text Made By seconded By Motion Type rvr(rf,l(rll I E,lt rvraars uJ uLlv'sls sJ ReSUlt ^ , - Motion to approve. Commissioner CommissionerApprove vtotion Passes l0-0. Bobby williams sammie Sias Passes 20. Supplemental information for Agenda Item #5 from Central Services ItemDepartment. "i#l; E ItemAoorovalSheet.html Motions Motion Made Seconded Motion i;;" Motion Text By By Resuu It was the consensus of the Commission that this item be added to the agenda without objection. Mr. FennoY out. Motions Motion m r f,r^r^ rr-, e^^^-,tozt Drr Motion il;:"" Motion Text Made By seconded Bv Result Motion to refer this item from the agenda in Commissioner Commissioner passesDelete connection with Item 5 Bobby Sammie Sias on the regular agenda. Williams Motion Passes 10-0. 21. Supplemental information for Agenda Item #6 Receipts from Ms. Carlissa Item Williams. - Action: Approved IE ItemApprovalsheet html Motions Motionm_-- Motion TextI ype Motions Motion Motion Textr ype Motion to approve including this A ___^___ information as part ofADDTOVe _' Item 6 on the regular agenda. Motion Passes l0-0. It was the consensus of the Commission that this item be added to the agenda without objection. Mr. Fennoy out. Made Seconded MotionBy By Result Motion ResultMade By Seconded By Commissioner Bobby Williams Commissioner Sammie Sias Passes 22. Requesting a resolution by the Commission at their April 2 meeting to grant ltemthe Board of Assessors (BOA) approval to hold their regularly scheduled Action:monthly meeting for April 13 as well as a "called meeiing" for May 4 Approved(regular date May l l) PURPOSE: board actions required r.guiding the ZOZO county digest submission. (Requested by Mayor pro Tem Frantom) IE ltemAnorovalsheet html Motions Motion Motion TextI ype It was the consensus of the Commission that this item be added to the agenda without objection. Mr. Fennoy out. Motions X:t:" Motion Text Made ByI ype Aoorove Motion to approve. Commissionerr r Motion Passes l0-0. Bobby Williams Made By Seconded MotionBy Result Seconded By Commissioner Sammie Sias Motion Result Passes 23. Approve/accept VOCA (Victims of Crime Act) grant award from the Item Governor Criminal Justice Coordination Council 2018 VOCA Victim Action: Assistance Formula Grant Program in the amount of $100,000 with required Approved $25,000 local match provided as listed on the Cash Match Commitment Form to serve sex trafficked youth contingent on all the conditions being met. E ltemAonrovalSheet.html Motions Motion,"vrrv' Motion Textlype It was the consensus of the Commission that this item be added to the agenda without objection. Mr. FennoY out. Motions |^#:"' Motion rext Made Seconded MotionBy By Result ^ , Motion to approve. Commissioner CommissionerApprove vtotio, Passes 10-0. Bobby williams Sammie Sias Passes 24. Discuss front line employees with general public interaction during COVID- Item l9 including pay, time off etc. (Requested by Mayor Pro Tem Frantom) Action: Approved Made By Seconded By Motion Result Made Seconded Motion By By Result Motion Result E ltemApprovalSheet.html Motions Motion Motion Textrype It was the consensus of the Commission that this item be added to the agenda without objection. Mr. FennoY out. Motions Motion Type Approve Motion Text Made BY Seconded By Motion to approve Commissioner Commissioner receiving this as John Clarke Mary Davis information. No action is taken on this motion. Motions f#:" Motion rext Substitute motion to Approve create ahazardous pay policy. No action is taken on this motion. Motions Motion Motion TextI ype B ltemAoorovalsheet.html Motions |'#:" Motion rext Seconded MotionBy ResultMade By Commissioner Bobby Williams Made By Motion to approve tasking the Administrator with drafting an amendment ^^ to the Augusta pay uommlssloner Approve ,"",'., unJ uring ii back irih?J_, ;;,f,T':'Jl*" passes to the Commission for approval. Mr. M. Williams out. Motion Passes 9-0. 25. Consider request from Paine College to donate surplus laptops. (Requested Itemby Mayor Hardie Davis, Jr.) Action: Approved Seconded By f.'.Xil Made Seconded MotionBy By Result It was the consensus of the Commission that this item be added to the agenda without objection. Mr. Fennoy out. Motions Motion Motion Text Type Made By Seconded By Commissioner Sammie Sias item #1. Motion Result Passesa - Motion to approve. CommissionerApprove Motion Passes 10-0. Bobby williams 26. Supplemental information for addendum agenda B ltemAoorovalSheet.html LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 27. Motion to auth orize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. ins Meet Item Action: None Item Action: None www.auqustaqa.gov CALLED MEETING Augusta Richmond County Commission convened at the Honorable Hardie Davis, Jr., Mayor, presiding. COMMISSION CHAMBER Aprl,l 6,2020 2:00 p.m., Monday, April 6, 2020, PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D.Williams, Hasan and Clarke, members of Augusta RichmondCounty Commission. The Mayor called the meeting to order. An invocation and the pledge of Allegiance were recited. A roll call of attendance was recited with all members of the Commission present with the exception of Mr. Frantom who was out. Addendum Agenda: 1. Discuss/approve modified operations for Augusta Transit Department. @equestedby Commissioner Ben Hasan) 2. Discuss/approve the development of a webinar with Augusta Small Business Community. (Requested by Commissioner Ben llasan)3. Motion to adopt the amendment to Augusta, Georgia pay policy and to provide short term hazard pay for essential critical infrastructure workforce, as provided by theDepartment of Ilomeland Security and the Cybersecurity and Infrastructure Security Agency (cIsA). (Requested by Mayor Hardie Davis, Jr.)4, Motion to approve suspending transit fares and to provide for services to operate under the approved Holiday Schedule. (Requested by Mayor Hardie Davis, Jr.)5. Discuss oneAugusta covlDlg Relief Fund and Recovery efforts. Mr. Mayor: We've had a brief conversation about the addendum agenda and we're striking items three and four. The Clerk: Okay. Mr. Mayor: We're going from top to bottom with the primary agenda and then the addendum items being added to the agenda without objection. The Clerk: All right. 1. Motion to approve the Augusta pay policy. Mr. Mayor: The Chair recognizes Administrator Sims. Mr. Sims: Commissioners and Mayor, our present challenge for COVID-19 for our workforce we must be mindful that even though we are significantly reduced for our operations there are many employees who will be forced to report to work to protect and in order to continue to provide vital services for our citizens. As the employees continue to report to work potentially place them at higher risk and they are unable to shelter in place which has been ordered by our Governor. In an effort to recognize this additional level of danger in which many of our employees are placed, I'm recommending to the Commission to approve hazardous pay for those employees. My staff and I have presented three scenarios for you all. One for $1.67 per hour, one $2.35 per hour and the third option is $3.33 per hour. The financial impact of each scenario has been presented in our spreadsheet that was provided to you all. The recommendation is for the $3.33 an hour which equates to approximately $500 per employee per month which may vary slightly from department to department based on each departmental differential schedule. We think this is in line with other municipalities as far as hazardous pay and we would recommend the $500 per month for our employees. We also have listed the departments that will be impacted as well as some support departments that are also impacted. With this recommendation certain departments we are recommending fully such as Sheriff s Office, the Marshal, RCCI, as well as EMA. As far as the departments that we know that they have scaled back as best as possible we are recommending a 25%o as far as cost for those employees personnel. Planning, Engineering, Recreation & Parks, Central Services, Finance, Procurernent, IT as well as Human Resources. And the reason why we're asking for these departments is because they still have to provide vital services to our operations in order for us to continue to operate. Our amount that we are recommending is $893,317. I also have our Finance Director, Donna Williams, on the line to answer any questions that you all may have. Mr. Mayor: If you want to ask questions just hold your thumb up and I' ll recognize you in that order if you will. Administrator Sims, I want to go back to the 25%o allocation and in particular with regards to the folks in Transit. I am concemed about thern being at 25 when they are absolutely the front lines of this conversation. We're going to have a conversation specifically about Transit in just a moment but I do want to hold with regards to that. I think this is a very good approach but I do caution us with regards to that. Mr. M. Williams: That list that was just read out about those employees, there are some other groups I think that's going to be necessary, when you're talking about Utilities and those people working outside, shouldn't we put everybody in the pot before we start talking about the amount? Just a question. Mr. Mayor: They're included in that list. While Jarvis didn't go through the complete list, they are also included in that list. A complete rundown would be the Sherifl the Marshal, RCCI, Animal Services at l0O!|o and then you've got Fire and 91 I at l00oh and the 25o/o category would be Planning, Engineering, Rec and Parks, Central Services, Finance, Procurement, IT, EMA, and then Building Inspections, Environmental Services, Utilities, Stormwater, and Transit. They're at 25%. Mr. Sims: That's correct. Mr. M. Williams: Okay, that helps me understand a little bit better. I wanted to make sure we included everybody that's going to be affected by the services that we've got to provide. Mr. Sims: That's correct, Commissioner. I'm sorry I forgot to mention those others but they're also in the trenches. Mr. M. Williams: Is there anybody else that should be included or that we talked about? Mr. Sims: (inaudible) recognize all the other departments that still maintain an operation that are not working from home. Mr. Brown: I just could not hear exactly what the Administrator just, his last comment. Mr. Mayor: His comment was that they've included generally everyone that meets the requirements of essential, critical infrastructure workforce employees. That they meet that requirement. That's what that does. Mr. Brown: Attorney Smitherman, of course her role is critical in this and she's in the Law Department so the Law Department should be included. Administrator Sims had asked me that question previously and I did not get back to him with an answer. Mr. Mayor: Now are you suggesting that she would be included in the 25Yo category under EMA? Mr. Brown: No, she should be under the Law Department. Mr. Mayor: Okay. What you're saying is that there's one employee under the Law Department. Mr. Brown: I think it should be25%o which equals two people. I come in and of courseI'm not including myself but I do have to have a staff member come in to keep the operations going. I have to have at least one administrative person here. Mr. Mayor: All right, so let's do this. Let's do this right here. So as not to get bogged down with that, I think the matter that is before us is the amount and the period of time that we're paying it. That can be worked out in terms of adopting the policy because that's the motion that's in front of us. All right, so let me get some additional comment. I've got the hands. Commissioner from the l0n. Mr. Clarke: Okay, I have three questions. One is the Animal Services Department included in that pay? Mr. Mayor: Yes, they are. Mr. Clarke: Okay, thank you. Number two, is everybody that is considered non-essential and working at home, they're still getting full pay, aren't they? Mr. Mayor: That is correct. Mr. Clarke: Okay. Will they be receiving any additional hazardous pay? Mr. Mayor: They're not included in this. Mr. Clarke: Thank you, sir. And the third and I think you addressed this, Mr. Mayor, is when we adopt the policy we will adopt the length of this, will we not? Mr. Mayor: Well, that's a recommendation. Mr. Clarke: Thank you, Mr. Mayor. That's all. Mr. Mayor: Okay, commissioner from the 6ff. Mr. M. Williams: 9ft. Mr. Mayor: Well, I recognized you a moment ago. I'm going back to the 6th. If you weren't done, I do apologize. Mr. Hasan: My first question. Are we anticipating the possibility of being reimbursed for services here by GEMA around this pay policy? Mr. Sims: At this time I'm not aware of that. I have reached out to other cities and they are also (inaudible) similar things but I am just not aware of any reimbursement. Mr. Hasan: Okay. I asked that question per a conversation a couple of us were having and that was just wondering if we were going to be pursuing that could we actually extend this beyond the Governor's decree because if he says the 13ft at this point and we say the 25ft, will they honor that? Right now you say we are in no man's land and we're not quite sure so I'll move on. I won't worry about that at this time because we don't seem to have an answer. Mr. Mayor: Commissioner Hasan, if you can suspend for a moment, there are two things that can happen as it relates to that. I want to recognize Director Donna Williams. Ms. Williams: Okay, we have continued to dig around and all of these acts that come through and they are pretty lengthy and so we're struggling to try to get some of this. We're relying on ACCG, NACO, GMA, whoever we can find and what we have discovered related to the hazardous pay, we think, beginning this morning was in what they call the Cares Act and it states that Georgia's going to get $4.1 and some change billion dollars and the four counties that have over $500,000 populations, they're goingto get $614 million dollars of thatmoneywhich leaves three and a half billion for everybody else. It speaks to eligibility that in order to be reimbursed that they must be necessary expenditures incurred due to the public health emergency with respect to the Coronavirus, they were not accounted for in the budget most recently adopted which is our 2020 one which these expenditures are not in there and that they must be incurred during the period that begins March 1 and ends December 30 of this year. So just relying on those three sentences it appears that this may be a qualified expenditure. As we kind of cautioned before working through these things is not 100%. The rules tend to change and typically sometimes expenditure is not reimbursed really quickly but based on what we have dug up this morning it would appear that this type of incremental pay could be a qualified reimbursutle"*p"rditure. Mr' Mayor: All right, so let me qualify that as well. That is a true statement pursuant to what Director Williams just said. Commissioner Hasan and the rest of us based on what we know and the challenges around the population cap that was in the Cares Act, we're not one of those counties that is of 500,000 or greater and so we're going to be getting an appropriation that's predicated on the remainder of us who don't meet that population cap criteria so the remainder of the $3 billion would be disbursed around what effectively from an aicounting perspective would be remaining almost 150 counties that are left that don't meet the 500,000 "rit"ria so that right there holds true so I'll pause there. You still have the floor. While he's talking there are 9l I and Fire, they have separate funds that these resources will come from. It won't Ue a trit on the GeneralFund. All other departments will come from the General Fund with the exception of Fire and 9l l.All right, Donna. Ms. Williams: These additional funds would come from the home fund of each department so Utilities would also come from Utilities. Environmental Services would come from that fund.If there are expenditures from the Stormwater personnel, so in general the hazardous pay, the incremental pay follows the home department fund for each employee. That's probibiy the clearest way to state it. Mr. Hasan: Thank you for that. But also as Attorney Brown mentioned, I had written out the Law Department, the Administrator's Offrce and the Clerk's Offrce. I think as we all know that just over the weekend itself as some of those persons worked and we got these agendas back and forth, they were working over the weekend as well so I think as you put that together all those should be considered. You said we'd discuss that at a later time. I just wanted to put that outthere. My next part of this conversation, Mr. Mayor, is as you all know the Sheriff resent something that was sent previously and I was the one that was asking him this moming for the notice and saw it attached to it and was asking how he had come to the figure, which he had about $11 an hour and he sent that. I do realize that is a tall order and I see we're being recommended around three dollars and something so we maybe before we close this out we may look at do we want to raise the amount an hour, consider that as well. So I'm through, Mr. Mayor. Thank you. Mr. Mayor: okay, thank you. I'm going to the commissioner from the 3'd. Ms. Davis: Thank you, Mr. Mayor. Ms. Williams, I know that these are coming out of those other funds and I mean, do you feel like they can handle these additional costs *d do you approve and recommend the three, the same level that the Administrator recommended? What was it, $3.33? Ms. Williams: 91 1 fund may have some issues because they are supported partially by the General Fund. Utilities is going to be okay. Now Transit only has three employees that belong to us so the difference between 25 and 100% is not a huge jump but as you know Transit is almost, is heavily dependent on the General Fund but the amount that we're taiking about at this increment is really not substantial. I don't think I got back to the can the budgeihandle it at this point. Cashwise we most certainly can. There, finding that this may be included u. por.itly u reimbursable item surely adds some, a level of comfort to the person that's sitting in my chair so that's kind of where we are right now. We are barely three months into this current fiscal year. Do we know how this whole situation is going to affect us right now? We really don't. Ms. Davis: One other question, I guess is to the Administrator, Mr. Mayor, are the department heads on board with this? I mean the ones that have to cover this cost. Have they been a part of this discussion? Ms. Sims: The administrators, they have spoken with their directors, yes, ma'am, the departments that are being impacted. Ms. Davis: Okay, thank you, Mr. Mayor. Mr. Mayor: All right, commissioner from the 1't. Mr. Fennoy: One of my concems is that we have ernployees that are putting not only themselves at risk but their families at risk during this crisis and I know that we cannot afford to give them an additional $11 an hour but since this may be, we may get reimbursed, then I think that we could do better than three dollars and some change an hour. Commissioner Hasan has already talked about the Clerk's Office, the Clerk of Commission. I'm assuming that's who you're talking about and I do think that they need to be included but I guess my biggest question is even though the bus drivers are not, work directly for the City, is there any way we could include them because they are really at risk with all the people that they come in contact with and I saw CNN a couple of days ago where a Transit driver, somebody coughed on the bus and two weeks later he died so I'm wondering if there's any way that transit could be included in this? Mr. Mayor: So I'm going to go back and just very quickly reiterate that transit has been included in these considerations. That is in the list. That is the most recent document that was sent out from the Administrator's office that lists the categories of employees who are included that meet the essential critical infrastructure workforce criteria. As such they are included on that list. Transit is there and they are under consideration along with a host of other entities and departments. They're included. Mr. Fennoy: But my concern about Transit, Mr. Mayor, is that the bus drivers themselves don't really work for the City. Earlier you said we have three employees in Transit that work for the City. Mr. Mayor: No, I didn't say anything about we had three employees. I'm not quite sure where that came from but that was not from me. At the end of the day, I see thern driving around our city. They have people on that bus who can potentially have come in contact with someone. They themselves are at risk which is your concern and if we're going to adopt a pay policy that includes individuals who are essential critical workforce employees then they should be included in this conversation as well and they are. Mr. Fennoy: And my second concern is there any way that we could do better than three dollars and some change an hour? Mr' Mayor: Okay, so let's quali& that. That's just the breakdown per hour. That,s anadditional increment. This is a $500 monthly stipend. That is how it will be communicated, thatis how it's being messaged. It's consistent with what the City of Atlanta has done. In fact Atlanta has 5400 employees who are going to receive this additional stipend and it equates to $8.2 milliondollars over the period of time that they set. From start to finish $8.2 miilion dollars. In our instance if we do this over a two-month period of time it's effectively $1.6 million dollars in termsof expenditures that the City will incur and so again,that amount is consistent with the capital city.It's in fact more than some cities, most cities aren't doing anything at this point because of thedifficulty of being able to try to manage that. We believe thai thisls prudent. I think that thereare those of you who are on this call who are here in this meeting today who believe this is theright thing to do and that is what is before us. Making a decision to .o*p"rrsate our employees for this work over and above what they're doing. Mr. Fennoy: Thank you, sir. Mr. Mayor: Going to the commissioner from the 4ft. Mr. Sias: Thank you. A couple of things. When we talk about the Transit folks, we are already aware that there is a separate pot of money that can deal with the Transit issue and we just have to line that item up, line the item up that way and put in an application for the -on"y * it can cover the Transit drivers and it can cover the folks that's employees of the City. So t-here,s money available to do that that's already been per se amount allocated that we can receive and that came out in an email that was sent from the Administrator. Now for the other folks and those folks as well. As far as the i.e. hazardous pay or exposure pay, Chief James was the first one to bring this up to my knowledge about our employees and I've heard it from several other directors aswell. Their initial talk was about $7 and some change per hour. I think it is very appropriate for our employees. I mean Atlanta may be doing something, Savannah, other cities, bui we're none of those. We're Augusta. I don't have an issue when we look at what other cities are doing but we don't have to follow them to the letter. I will be recommending to this body that we do $5 per hour for our employees. It's clear that we may have to do the redlape and dothe paperwork Lut we can get this money back through this COVID-19 legislation. So we just have to go out and do the work, dig through that as I mentioned to the Mayor a couple of days ago we neid somebody designated to search through all these federal departments to see where the money is. The *on"y that was allocated to Transit was $8 million dollars and that was to Augusta/Aiken and what I hearis that we get $6 million out of that, Aiken gets $2 million. That's already designated and been sent out through the federal Department of Transportation, whatever you call it. That's alreadythere. They've outlined what each city receives. They started at 50,0d0 people per municipality. So the bottom line is the reimbursement avenues are out there. We jusi ,.ia io dig intolt a;dwhether this is a substitute motion or not, I want to say that we shouid use, we shoutA do $5 anhour for the timeframe that we do this emergency. Thank you and I'll have my hand up again. Mr. Mayor: Commissioner from the 5th. Mr' B. Williams: I didn't have my hand up but I'll do a second for that motion for $5.00. Mr. Sias: Mr. Mayor, ffioY I do a quick follow-up? Mr. Mayor: Sure. Mr. Sias: Before sayrng the $5.00 I did contact the Administrator and ask him if we would have Finance or whoever run the numbers on the $5.00 per hour so we'd know what that would be and if they did that, I'd like to hear that number now. Mr. Mayor: Administrator Sims. Mr. Sims: Yes, we were able to do that and that number for all funds is $1.3 million. Mr. Sias: Can you rePeat that? Mr. Sims: For all funds that number is $1.3 million. Mr. Sias: And I want to just caveat that with this one thing that was up. There's money available that we can get the reimbursement from but the thing about it is and I heard this, I won't say where I heard it from, but if we're going to ask for some money, we've got to spend some to ask for some and that don't mean we want to be wasteful with it but we talk about the first responders but ever since COVID-19 came into play, we've had Housing inspectors stay out there doing their job, we've got the guys at Utilities, we've got the guys from Engineering. I see them out there every day and they're working very diligently on a project that I visit almost daily and other projects. So I want to say that you don't have to be a first responder but when you're out there in the ditches and the trenches, you are a responder. So I think we should just treat all our folks equally and treat them fairly and I strongly recommend that $5.00 per hour in this particular deadly situation that we're in. Thank you. Mr. Mayor: Commissioner Sias, again I'm going to pose this question to you. You're recommending that and there's a second and you're saying all employees should be treated equally across the board. In this narrative that's being presented to us you've got some at 100, some at 25 and so are you suggesting that everybody is at 100% or - Mr. Sias: Let me clarify what you just said about 100 versus 25oh. Administrator Sims, you correct me if I'm wrong. When we talk about l00yq that's talking about all employees involved. When we talk about 25%o, it's not25o/o of the $3.33. It's about an estimate that25oh of employees of that particular department may qualiff. Administrator Sims, is that correct what I just said? Mr. Sims: That's correct. Mr. Sias: Okay, so, Mr. Mayor, that's not accurate the way you put that' Mr. Mayor: Okay, all right. So we've got a motion and a second for $5.00 an hour which effectively is $1.3 million dollars per month. Mr. M. Williams: Mr. Mayor, before we take a vote now I thought - Mr. Mayor: I'm coming back. Mr. M. Williams: Yeah, if we're going to vote, ain't no sense in coming back --- Mr. Mayor: No, I'm not getting ready to vote. Just hold on. Mr. M. Williams: I'm trying. . Mr_. Mayor: I.et me get the hands. I'm going in this order. Commissioner from the 9ft, 3'd, the 10ft and the 8ft' Mr. M. Williams: I'm really concemed about what I'm hearing. Naturally this is a dangerous situation when you take care of an employee but we've got to be mindful of what we're going as well. I want to go back to what the attomey mentioned about the two positions in his office who are involved. Now if they can work from home they ain't got to be on the front line. They ain't got to be knocking on door to door to bring no legal information. They've got computers and technology and all this other stuff to work for. We need to make sure we're including those people that's going to be out in the public who are risking their lives and their family's lives with this situation. That's my first point. The other point is we talked about the Sheriff wants $11. Are we going to give everybody $5? It sounds like the District 4 commissioner and the Administrator have been having a lot of conversations. It ain't what you say but how you say it sometimes but still if they've talked about this then everybody ought to be talking on the same page. Now since there has been no meeting, there's been a meeting before the meeting. I'm in favor of supporting the workers. But at the same time we've got to be fair with everybody, I agree. If we're going to give $5.00 then let's give everybody $5.00. We can't give the Sheriff $11.00 and turn around and give somebody else $5.00 and then give somebody else $3.25. The Finance Director ought to be answering those questions not the Administrator but the Finance Director ought to be telling me where those funds can come from, what those numbers are going to be? The Administrator ain't going to do no financing. He may have consulted with Finance. He don't have those numbers. I need to hear them from somebody else. Mr. Mayor: I think you've heard from Donna as well but you've also heard from Administrator Sims who gave the presentation and I think that you've heard again that he worked hand and hand with the staff and was able to provide us with this information which is how we got to this point. And so to that end if I may, I'm going to go to Director Williams to speak and there may be some additional information that she can offer and then I'll come right back to you. Mr. M. Williams: Okay, let Donna speak and then I,ll go from there. Ms. Williams: I forgot why I had my hand up. I'm sorry. I think it was to address the difference between the 25 and the 100%. Those were staffing levels, not that he meant, whatyou've already explained just then that it was not 25oh of whatever number was approved. Those were done for me to be able to give cost estimates based on the level of staffing that I perceived might be affected. Mr. Mayor: Okay. Commissioner from the 9ft. Mr. M. Williams: So the other part I addressed about the people who have the technology and the means of working from home, the technology to work at home and do the same job versus somebody on the front line I think the legal department talked about at least two people. His office ought to be closed. There shouldn't be nobody opening up and coming in with the technology that most people got. So that's a concern for me now. Mr. Mayor: Yeah, I think it's a very valid concern. I do not disagree with that. All right, commissioner from the 3td. Ms. Davis: Thank you, Mr. Mayor. Commissioner Williams, help me out. I wanted to hear some more from Donna as well. This new number, $5.00, I know where you still can't give 100% guarantee that we're going to be okay because this is all uncertain times right now with budgets but what are your thoughts on that? I'm just not comfortable with where we're going to be this year. I want to give our employees something but I just don't know what level. What are your thoughts on the new motion from Mr. Sias? Mr. Mayor: Is that to Director Williams? Ms. Davis: To Donna. Ms. Williams: Okay, what I will offer to you guys is once again, none of us really knows where we are going to wind up. What I can tell you is a small pool of money as we have gone through, we're closing 2019 and one of the items that we received in2019 was a FEMA for the 2014 ice storm so that was not revenue that was expected, let' s say, during 2019 . That would have been directly applied to our fund balance. That was a million and a half. So while it doesn't come out of 2020 budget it is a pool of funding that would be available to cover whatever is done in the interim until such time as these monies could be reimbursed to us. If they are not reimbursed to us then we really wouldn't be adding to the fund balance for 2019. We would just kind of be holding the status quo which in today's world as we're seeing it right now holding a status quo is going to be a pretty good thing. Ms. Davis: Do you have any idea, either the Mayor or Ms. Williams, when we might know if we're going to be getting reimbursement or any indication of any time frame when you would find out if we're going to get reimbursed? Mr. Mayor: That's very difficult to tell when we don't know what the end game is as it relates to this pandemic. I think if we take from a historical perspective what happened with the ice storm again that happened in2014 but as soon as we all got here we were dealing with that and it sounds like Donna said she's got a gift for me that that was another check for $1 million that just came in in2019 that we didn't know about so I think it's just too difficult to tell that. We don't when GEMA is going to be requesting communities to begin submitting reimbursement requests through FEMA. It's just difficult. I think given what we know today there are a series of things that have happened. One, the Masters didn't happen this week. Two, we know what that number 10 historically has been from a sales tax perspective. You can couple that with the fact that now we are here and businesses are not operating at normal state so these are going to be some opportunities and times for us to tighten the belt a little bit but you know again we heard good news today. The Masters is going to happen in November. That's our expectation. That's good news. But I think out of an abundance of caution but being prudent and good stewards what we know is that over the last five years we have ended each year with a budget surplus. We have been good stewards of those resources and so we're in better shape than we have been in the previous 20 years so I think that's good to at least think about. Ms. Davis: Thank you. Mr. Mayor: Commissioner from the 1Oft. Mr. Clarke: Thank you, Mr. Mayor. I'm going to echo just a little bit what my colleague from the 9e said that it seems like there's been a whole lot of conversation among two or three people and not among the whole commission. I would like to veriff that whatever we decide on the dollar amount of money is that the same amount of money that the Sheriffls Department deputies are going to get or is that going to be a separate item. Mr. Mayor: I think our posture is that there is going to be a motion which we have one and a second for an amount and that amount will be across the board for the organization in these categories of essential critical infrastructure workforce employees. That's a term from the Department of Homeland Security and the Cybersecurity and Infrastructure Agency and so as a result of that, that's that number. We have a calculation of what that is across the organization of $1.3 million dollars so absent there being another motion, that's what's in front of us at this point. Mr. Mayor: Commissioner from the 8ft. Mr. Garrett: Before we vote on this I'd like to get a couple of questions answered. First of all I appreciate Donna for filling us in on the FEMA money that was unexpected, that reimbursement from the ice storm. Hopefully it won't take another five or six years to get reimbursed for this but I guess the main question is how long would this pay increase be in effect for? Do we have a specific end date? Mr. Mayor: You can and again that's a conversation that was posed to Administrator Sims as we were going through the conversation earlier about this. Again, in similar cities some who have done nothing and others who have a begin date and an end date. I use once more as an example because even whether it's our law enforcement, our fire, they saw what happened in Atlanta. They've looked at other examples in Baltimore as well and there was a begin date of March 30 I believe for Atlanta and an end date of June 30 so again it was effectively over a three- month period of time, 5400 employees or so, so it's certainly appropriate, Commissioner Garrett. Mr. Garrett: And one follow up question. I'm looking at the list that was earlier today and I see where the Coroner's Office is not on that. I think it would definitely need to be added since the Coroner and his people are out every day as well. 11 Mr. Mayor: You certainly can say they need to be added to this list just like the Law Department was added to the list. Mr. Garrett: And if they were to be added to the list what would the end number be? Mr. Mayor: I'm going to defer to Director Williams. Ms. Williams: I'd have to pull them up. I think they've got six or seven individuals there so the total amount is not going to increase substantially. I think they work (inaudible) weeks and I think it would probably be prudent to do that estimation at t00o/o instead ofjust the 25%. I will update my sheet because we've got some others on there with the additions ofthe Law Department, Administrator's Office and the Clerk so I can send that back out but because they are relatively small numbers of employees in those departments it's not going to be a big change to the total number, the $ 1.3 for the two pay periods. Mr. Mayor: All right, going to the commissioner from the 4ft. Mr. Sias: Number one, I hear from two of my colleagues saying about so much conversation. I guess I'm guilty of that. When I saw the email, I picked up the telephone and I called the Administrator and said can you explain what the 25Yomeans. That's exactly what I did. Now I think all of us have a telephone and all of us know folks number. So if you have a question you have the right to ask it so I don't what all this so-called conversation going on and if there's meetings before the meetings and between the meetings. So it's as simple as that. I use the tools that we have. Thank you. Mr. Mayor: Director Williams, as we go back through this list, the motion is a simple motion and that is a dollar figure but there are clearly some gaps in terms of what this basic list looks like from an employee standpoint as it relates to EMA. As I understand it that's 100% of EMA or at least it should be 100% of EMA as opposed to 25. They are on the front lines. 25oh of staff. It should be 100% of staff. I can't imagine why they would be any different than Fire and 91 1. Mr. Sims: The updated list reflects EMA at 100o/o. Mr. Mayor: Okay, all right. I don't have that in front of me. I'm going to go in this order. Commissioner from the 5ft. Mr. B. Williams: We've been all around the table and everybody has given their take on what they think we should be doing. We should be as you said thinking about the community, those that are working and working out something for them. We've got a motion on the floor and I think we need to go ahead and vote on that motion. If it passes, it passes and if it doesn't we go back to (inaudible). I think we should just go ahead and take a vote. Mr. Mayor: I've got the commissioner from the 2nd 72 Mr. D. Williams: The only issue with that that I really have is the length of time. We don't know how long this situation is going to last and if we obligate ourselves for ihe certain total down the road it may be lengthier, a lengthy process. Then it may put us over the boundaries somewhat.I don't see giving an exact total right now for the hazardous pay and the other issue I have is I,mnot happy with everybody on the list getting hazardous pay. But that's not here nor there. I,m learning to compromise. But I think if we vote on an amount right now with no expectation of what the end total will be, that would be somewhat dangerous for us. Mr. Mayor: Okay, thank you for those comments. Let me go to the commissioner from the first. Mr. Fennoy: It appears that some of my colleagues are concerned about whether or not wewill get reimbursed for the hazardous duty pay and I guess one of the questions that I would ask is is it possible that if we come up with a dollar amount that we could go back and give it to them when this epidemic is over with. Does it have to be for the month of March, does it have to be given in April or the epidemic is over in June can we give it to them in July? Mr. Mayor: Here's what I'd like to do. What we can't do is go retroactive and pay individuals. Here's what I'd like to do. Commissioner from the 5th, without saying that lie's calling for the question, what I'd like to do at this point is we've got a motion and a second. We've got a motion and a proper second for an amount of $5.00 hourly pay increase for a period of two months. I think the motion should be amended as such for a period of two months and if necessary we'll come back and revisit it at that time. That gives certainty. A date certain effective today and ending on what would be sixty days from now which will be your two-month period of time. That effectively takes us to June 6 I believe. Mr. Hasan: I did have a question - Mr. Mayor: Hold on. I want to try to just bring some clarity here otherwise we're just going to be all over the place. So, Director Williams, Administrator Sims, that's the state of play in terms of the motion that's before us right now. Those calculations will take us over a two- month period of time. That's effectively $2.6 million dollars. I'm going to take two more comments and we can go back and revisit and clarifu this list that some people are not seeing right now and don't have access to with regards to the departments, i.e. the employees that are inctuaea in this. What our objective today was to come and adopt a pay policy and so to the degree that we adopt the policy then there's a corresponding amount that goes with that. Mr. M. Williams: The question's been called but that doesn't mean that there's some unreadiness. This is serious. We've got to talk about this. Mr. Mayor: I fully understand that there,s unreadiness. Mr. M. Williams: We're trying to work it out. Mr. Mayor: I understand. There's a lot of conversation about it and I want to make surewe have proper debate about this matter. Go back to the commissioner from the 6ft. 13 Mr. Hasan: Mr. Mayor, I just wanted to make sure for the Administrator in particular are we only compensating people even though they may be in these departments these are people who are in the elements per se. Are we looking at the ones who are on the job and not just the ones who are maybe working there but they're at the house? Mr. Sims: The departments that you mentioned about, the Sheriff, Marshal, RCCI, EMA, those departments were 100o/o for approving hazardous pay. The other departments we listed as far as Planning, Engineering, Recreation & Parks, Central Services, Finance, Procurernent, we looked at25%;o of that department looking at the employees that are physically working but we are looking at a different model for those departments. Mr. Hasan: I just wanted to make sure, Mr. Mayor, that in other words I could be in RCCI as an officer and I can be offthat day and probably get regular pay or go on vacation and get regular pay, I didn't want to get an extra compensation not being in the workplace whether I'm on vacation and getting paid or either just not being at work that day at all and still getting compensated. I just want to make sure that these are people who are on the job at that particular time and getting compensated and in the field, per se. Mr. Mayor: I want to clarify a few things. This is a snapshot in time. We are only having this conversation because of the pandemic that is before us. This is a snapshot in time and five years from now or fifteen months from now we could potentially come back and revisit this. And as such we are adopting a pay policy for a snapshot in time that will at the end of that snapshot in time that we determine here will revert back to the normal pay. So what we don't want is a situation where we're mired in the weeds. This will apply to folks that are physically reporting to work, not working from home. Physically reporting to work. Mr. Hasan: Thank you, Mr. Mayor. Mr. Mayor: Now I'm going to the commissioner from the 9ft and then we're going to vote. Mr. M. Williams: Mr. Mayor, I don't know whether we're ready to vote or not. It's a lot of unanswered questions. There's too many. This is a pandemic that we're trying to work through. People shouldn't be just worried about paylng folks. We need to be getting through this and those who are actually out there involved ought to be getting the additional pay. But you have got people who are not actually out there because they're in a department. There's a lot to be talked about but if ya'll want to go ahead and vote, but you ain't talked through all of this stuff. The price has changed from $1 1 to $5 to $3.25 to whatever. We ain't got none of that clear yet and ya'll want to vote. If you don't want to talk about it, you sure don't want to do no work. If you don't want to talk about it then you shouldn't be elected. I said that and I take responsibility for that. We ain't got time to sit at home and do it so we know we ain't going downtown and do it. This thing is serious. This is a lot of money. This is a serious event and we need to make sure we're dotting our I's and crossing the T's and weore still going to make some mistakes. I'm sick of people playing games. L4 Mr. Mayor: I appreciate that. Let me recalibrate the conversation. This is where we are. Today the matter that is before us is amending our current pay policy to add a clause that provides for hazard pay for employees who are essential critical infrastructure workforce as provided by the Department of Homeland Security and the Cybersecurity and Infrastructure SecurityAgency. That is what is before us right now. That's number one. Mr. M. Williams: But you're talking about the people that are essential. What about those that are not essential. You've got people that you are adding in that's not essential. Mr. Mayor: The list of individuals who are here I want to vote on first and foremost the adoption of the policy and that was the matter that was before us. That's number one. The second thing that can and should be voted on is an amount. The first piece is will we adopt this policy that provides for our ability to have hazard pay. That's the question that's before us. That needs to be the first motion. Mr. Hasan: I make a motion, Mr. Mayor, to amend the pay policy. Mr. Clarke: I second. Mr. Mayor: Madam Clerk, this is our posture. We're voting on the amendment to the pay policy which is the first order of business and we're going to do that by roll call vote. The Clerk: This is to adopt the pay policy. Mr. Mayor: That is correct. That is the motion. Commissioner from the 6ff with a second from the commissioner from the l0th. Motion to adopt the pay policy. The Clerk: Mr. Clarke. Mr. Clarke: Yes. The Clerk: Ms. Davis. Ms. Davis: Yes, ma'am. The Clerk: Mr. Fennoy. Mr. Fennoy: Yes. The Clerk: Mr. Frantom. Mr. Frantom: Yes, ma'am. The Clerk: Mr. Garrett. Mr. Garrett: Yes, ma'am. L5 The Clerk: Mr. Hasan. Mr. Hasan: Yes, ma'am. The Clerk: Mr. Sias. Mr. Sias: Yes, ma'am. The Clerk: Mr. B. Williams. Mr. B. Williams: Yes, ma'am. Mr. D. Williams: Yes, ma'am. The Clerk: Mr. M. Williams. Mr. M. Williams: Might as well. Motion carries 10-0. Mr. Mayor: Okay, thank you, Madam Clerk. The matter that is before us now is what that pay amount is. That's the matter that is before us and previously Commissioner from the 4th had a motion of an amount of $5.00. I don't know what that translates into in terms of monthly pay but I will submit that that's probably an additional two dollars which will probably translate instead of $500 a month that's probably an additional $650 to $700 a month based on the calculation so again to that end that is the conversation now. There was some unreadiness about that and in particular unreadiness about who the eligible employees were. And we can have more debate about that or we can move forward with that motion that we'll ask the commissioner from the 4s to restate so that everyone's clear on that and the commissioner from the 5th is who seconded that motion. Mr. Sias: Should I restate that now? Mr. Mayor: Suspend for a moment. The Chair recognizes the attorney. Attorney Brown. Mr. Brown: Yes, sir. Mayor and Commissioners, such a motion does indeed have an element of what the pay will be but the (inaudible) by the Administrator and HR and Law Department is the declaration so the amount is a part of adopting the declaration. Mr. Mayor: Attorney Brown, what document are you referring to? Mr. Brown: It's the - 16 The clerk: Attachment. The attachment from the Administrator? Mr. Brown: Yes, ma'am. The Clerk: Okay. Mr. Brown: COVID-19 declaration (inaudible). In order to pay the employees you haveto declare, the policy says you can pay them under extreme conditions so in this insiance thecommission has formally declared that extreme working conditions exist. Mr. Mayor: And where is that document? The Clerk: It's the supporting documentation under Item #l on the regular agenda that says a recommendation for hazardous pay. There is a memorandum from the Administrator attached is Augusta Extreme Condition Pay Policy and then there is an estimate cost for incremental pay. So there's a four-page document. Mr' Mayor: Okay, so we've already adopted the Extreme Pay Policy. That was what the motion was just a moment ago. That's this document, that I think everyone has a copy of that says Augusta, Georgia Extreme Condition Pay Policy. We just adopted that. That was the motion and is there some additional information, Attorney Brown, that you're referring to? Mr. Brown: Yes, the Administrator. There is, there is a declaration - The Clerk: It was attached. Mr. Brown: And I understood that the (inaudible) that - The Clerk: Let me, is that the Estimate of Incremental pay? Mr. Mayor: No, it's not. Mr. Sims: It's a declaration that was forwarded on Saturday. now, Ms. Bonner. The Clerk: You're sending it to me right now? Mr. Sims: Yes, I'll send it to you right now. Mr. Mayor: Send it to the Mayor right now. We can send it to you right The Clerk: I'm stepping away to get the copies so that I can show it on the screen for you. Mr. Sims: Okay. T7 Mr. Mayor: And if you'll still forward that I'd like to have a copy of it here that I can print out. Everybody just stand at ease for five minutes. IRECESSI Mr. Mayor: Ms. Bonner, are you ready? The Clerk: -- declaration. I think I sent it to everyone electronically. To abbreviate what the declaration, I'll ask Attomey Brown if - Mr. Mayor: Madam Clerk, let's let Attorney Brown explain that. The Clerk: The last portion is what they're actually voting on. Okay. Mr. Mayor: Attorney Brown. Mr. Brown: The pay policy you just passed stated that this is policy when there is extreme working conditions hazardous pay will be authorized. So that's just a general policy that applies. In this case we will as a body, as a City, we will have to declare, the governing body will have to declare that this condition qualifies under the extreme working conditions that authorize so you are declaring that the condition exists and you will be declaring what the amount of pay would be and the policy itself does have a period of time that this condition is (inaudible) to exist. The Clerk: Is that the April 6 date through the June 6 date? Mr. Brown: On the declaration it is left blank in Section 3. The Clerk: I see that. I'm asking is that the date we put there? Mr. Brown: Yes. The Clerk: The effective date of this declaration shall be, so would be April 6? Mr. Brown: Yes, ma'am. The Clerk: And shall remain in effect through June 6? Mr. Brown: Yes, ma'am. The Clerk: Okay, that's what I was wanting, and the pay should be $5.00 an hour, is that what they're voting on now, right? Mr. Mayor: Well, that's debatable, Madam Clerk. We're going to vote on that in just a moment. The Clerk: I'm saying that's what Mr. Sias' motion entails. 18 Mr. Mayor: That's correct. Mr. Sias: Question. Mr. Mayor: Commissioner from the 4ft. Mr. Sias: In the declaration where we said this effective date I want to ask the attorney aquestion. You're putting an end date which is approximately 60 days out. Did you also include a clause, I haven't had an opportunity to read it completely, that says unless ,oon.. terminated?In other words it can go to April 30 but it doesn't have to be. It can be terminated if there is aneed. So is that clause in there? Mr. Mayor: The reality of it is this declaration hasn't had time to be vetted. It should simply state beginning with the current pay period and ending, we can do a date certain, which is extremely important or during the duration of the declaration order. But it should clearly state from the beginning of the current pay period which is what date? Mr. Sias: I don't have a clue on that. What I was just saying just for example if this thing cleared up before whatever the date we put in then we should be able to terminat". thut *ur rn! question and point. Mr. Mayor: Again, it certainly can be terminated at any point in time in the future. Attomey Brown. Mr' Brown: Yes. If you look back at the pay policy, anything regarding this pay policy can be amended. That was number four in the policy itself that it is amendabG. gut wiih thl declaration (inaudible) 30 days by some miracle the situation cleared up and the working conditions no longer existed the Commission by agenda item could simply terminate the extremel terminate the declaration and declare an end to the declaration itself. You are not bound to haveit for 60 days and you can also go in before the end of 60 days and (inaudible) if you would. Mr. Sias: Thank you. Mr. Mayor: Commissioner from the 9th. Mr. M. Williams: That would be automatically then tomorrow we would stop the declaration, wouldn't we? We wouldn't continue to pay people if it is not being used so extendingit would be something and I think the attorney mentioned that how we can eitend it beyond thitime. But if it ended next week that's when the declaration would end, wouldn't it? I guess Mr. Attorney would have to answer that. Mr. Mayor: Let me be clear. We shouldn't be worrying about when this is going to endat this point. We don't know when this pandemic is going to end and in fact what yo-u heardyesterday was that it is only going to get worse, that we're in the two-week period of time whereyou're going to see more death than we've ever seen and while I don't know if that,s true I know 19 that's what everybody is telling me. Surgeon General is telling us, Fauci is telling us this, the President is telling usthis and at the end of the day, we've just voted to adopt the pay policy and now the question that is before us is an amount and that's the question before us and you have this documeni, this declaration document that says we're going to provide a declaration of extreme working conditions and subsequently as a result of that, we're going to provide hazatd pay in the amouniof $5.00 an hour. That's on page four of the document. The date certain, they can be written in there. So when we adopt this declaration, the question before us is are we going to vote on the $5.00. So I've got a motion and a second to adopt the declaration and included in that would be the amount. We can do it as one motion or we can have two separate motions. Mr. M. Williams: Is that the Sheriff s Department and everybody - Mr. Mayor: Everybody will be included in that declaration because you've adopted the policy. Mr. M. Williams: But the amount, is that for the Sheriff? Mr. Mayor: That will be across the organization, everybody, a single amount. All right, so let's do this. I think the attorney would like for you to adopt this declaration of extreme working conditions. Do I have a motion to adopt the declaration of extreme working conditions? We'll do in that order. All right, the Chair recognizes the commissioner from the 10ft. Mr. Clarke: I unmuted it. I was ready to vote. Mr. Mayor: All righ! are you making a motion to adopt the declaration of extreme working conditions? Mr. Clarke: I make the motion to adopt the recommendation. Mr. B. Williams: Second. Mr. Mayor: Got a second. The Clerk: Who was that? Mr. Bobby Williams? Mr. B. Williams: It was Mr. Bobby Williams. The Clerk: Thank you. Mr. Mayor, for clarification are you saying this declaration will include - Mr. Mayor: No. We'll vote on that separately. We're just voting on the declaration at this point and we're going to vote on the amount separately. The Clerk: And you're going to vote on the termination date, the beginning and the end date separate as well? 20 Mr. Mayor: No, no. The Clerk: Because this declaration includes the dollar amount per hour and the effectiveand the termination date so, it's on the last page Section 2, Augusta, beorgia employees shallreceive an additional I guess it would be $5.00 per hour and hazarJous pay in ilne wiitr ttre budget.Section 3 gives the beginning date and then effective through would U.it . end date so I,m justasking. Mr. Mayor: Madam Clerk, the effective date is today when we take a vote on this. AgainFinance and Payroll will work it out as it relates to what that current pay period is. Again frJm adeclaration standpoint it will be effective today with an end date of June 6 and if it needs to beamended it will be amended at that time. Mr. M. Williams: euestion, Mr. Mayor. Mr. Mayor: Commissioner from the 9th. State your inquiry. Mr. M. Williams: My inquiry is the essential employees, you talked about that earlier,those who are on the front lines out in the public or those whoive goi offices and can,t work fromhome, do we distinguish that or not? Front line people who I am concemed about. Not the oneswho can stay at home who don't have to be out theie, who may travel from one point to anotherbut they don't have to be out there like the firemen, police, bus drivers and that kird of thing, ,odo we make that determination? Mr. Mayor: Well, there's been a document provided that effectively makes thatdetermination but at this point, Commissioner, I'm going io let each and every one determine forthemselves what that is but you've got the date of that support, well, what again policy says itshould be but we're going to let everyone make that determination for themselves with this nextvote. We have a motion to adopt the declaration of extreme working conditions with a datecertain effective today ending June 6 with a dollar amount of $5.00 per hour in hazard pay.All right, Madam Clerk, roll call vote. The Clerk: Mr. Clarke. Mr. Clarke: Yes. The Clerk: Ms. Davis. Ms. Davis: Madam Clerk, just again was this for the $5.00? The Clerk: Yes, ma'am. Ms. Davis: Okay, no, ma'am. I can support what the Administrator suggested but not the$5.00 at this time. The Clerk: Mr. Fennoy. 27 Mr. FennoY: Yes. The Clerk: Mr. Frantom. Mr. Frantom: No, ma'am. The Clerk: Mr. Garrett. Mr. Garrett: No, ma'am. The Clerk: Mr. Hasan. Mr. Hasan: Yes. The Clerk: Mr. Sias. Mr. Sias: Yes. The Clerk: Mr. Bobby Williams. Mr. B. Williams: Yes. The Clerk: Mr. Dennis Williams. Mr. D. Williams: Yes. The Clerk: Mr. Marion Williams. Mr. M. Williams: No, ma'am. Motion carries 6-4. Mr. B. Williams: [s it over? Is the meeting over? The Clerk: Well, you asked that some additions be included that you need to vote on that. Mr. Mayor: All right, Madam Clerk, we're going to the first item on the addendum agenda. Item Number 1. l. Discuss/approve modified operations for Augusta Transit Department. Mr. Mayor: Commissioner from the 6ft. Mr. Hasan: Thank you, Mr. Mayor. What we did the other day when we voted on this 22 and I pretty much I would say for lack of a better (inaudible) I was against it because I was a littlecaught in between to say whether the employee was going to get compensated and at the time Iwas assuming that they already had a contract in hand and had the money in hand and as a resultof that to try to confirm those things after the meeting I called Ms. Dottery and asked her about it so she reached out to the vendor and the vendor sent some relevant information which came back Friday to try to give us some insight about potentially money out there by the Cares program thatis tied to the COVID-I9 and as a result of that we decided to take u.roih". look at this and we support it as best we can. However, I think there are still some questions out there because they said we're in the neighborhood of about $8 million dollars and about $2 million of that goes to North Augusta or to Aiken County and about $6 million dollars comes through Augusta RichmondCounty. So there still is some criteria about whether we can pay the fotts ana expect to get reimbursed out of that money or what have you but I did want to say as a result of thatihat'. *Iry I put it back on the agenda because I do think either way it is worth revisiting and going ahead and approve but my motion would be to leave the schedule as is as opposed to changing the schedule. Mr. Mayor: Commissioner Hasan. Mr. Hasan: Yes, sir. Mr. Mayor: There are two matters that were before us regarding that. It was the issue of suspending fares and again the holiday schedule and what is your motion as it relates to that? Mr. Hasan: My motion is to leave the schedule as it is because it is such a short notice and employees got to use the bus. I mean inconvenience them and we're only talking about two hours a day (inaudible) leave it as is and we can suspend the fares. Mr. Mayor: Okay, we have a motion to suspend fares and continue the current schedule. Do we have a second? Mr. Sias: Sir. Mr. Mayor: Commissioner from the 4th. Mr. Sias: Thank you. With the thing, so I just want to ask Commissioner Hasan something with reference to his motion. Mr. Mayor: State your inquiry. Mr' Sias: Did you feel like your motion needs to include anything about insuring the drivers got full pay? Mr. Hasan: Let me say and further, Commissioner, I continue to have conversation aroundthis. I reached out to our Finance Director, Ms. Donna Williams, talked to her Saturday and thenI followed up this morning trying to get a handle on this and I'm just not sure that even with themoney that we're getting that whether we can compensate somebody else's employees. That,s 23 why I'm moving away from that. I think we put ourselves in harm's way attempting to compensate somebody else's employees. Mr. Sias: I just wanted to get clarity. Mr. Hasan: Okay, thank You. Mr. B. Williams: I'll do the second, Mr. Mayor. Mr. Mayor: I've got a motion and a second to suspend fares while continuing the current schedule of operation for iransit with a second from the commissioner from the 5th. Madam Clerk. The Clerk: Mr. Clarke. Mr. Clarke: No. The Clerk: Ms. Davis. Ms. Davis: Yes, ma'am. The Clerk: Mr. Fennoy. Mr. Fennoy: Yes. The Clerk: Mr. Frantom. Mr. Frantom: Yes, ma'am. The Clerk: Mr. Garrett. Mr. Garrett: No, ma'am. The Clerk: Mr. Hasan. Mr. Hasan: Yes, ma'am. The Clerk: Mr. Sias. Mr. Sias: Yes, ma'am. The Clerk: Mr. Bobby Williams. Mr. B. Williams: Yes, ma'am. The Clerk: Mr. Dennis Williams. 24 Mr. D. Williams: Yes. The Clerk: Mr. Marion Williams. Mr. M. Williams: Yes. Mr. Clarke and Mr. Garrett voting No. Motion carries 8-2. Mr. Mayor: Madam Clerk, item number 2. 2. Discuss/approve the development of a webinar with Augusta Small Business Community. Mr. Mayor: Commissioner from the 6ft. Mr. Hasan: Thank you, Mr. Mayor. What happened after the Governor made his declaration the other day and he identified about 20 businesses that were pretty much, that would actually be closed at this particular time and some, one or two would be working half (inaudible). Some of those businesses was bars, nightclubs, gyms, fitness centers, so forth and so on. What I did at that particular time I reached out to Director Rob Sherman to try and give us an idea of many businesses were impacted and just give me a basic outline. What it was bars and nightclubs camlto 60 businesses. Gyms, fitness centers, and bowling alleys, 32 business. Theater or live performances, 4 businesses. Dine in service restaurants, private social clubs came to about with limited service and full services together came to about 413 businesses. When you're talking about the hair designers, the body art studios, beauty shops, barber shops, cosmetology schools, hair design schools, barbering schools, so forth and so on came to 330 businesses. And then when we talk about licensed massage therapists came to 52 businesses. What I just mentioned was about 891 businesses for all intents and purposes have been shut down and we're not talking about their employees and things of that nature during this particular time. I wanted to know the impact of that and what kind of information that we could get to give them some sense and get somi relief out there because sometimes you don't want to go and look for information. With that my conversation and my thought process when I was thinking about tryrng to find out some webinars that are out there that could speak to that. And what we were able to find, the southern region there, Ashley Bell, Mr. Mayor, who you may be familiar with, is already beginning to compensate businesses and things of that nature and some of them were getting *or"y within 72 hours and also just recently yesterday in the Augusta Chronicle they was talking about the University of Georgia and small business also doing webinars. And there will be a webinar tomorrow at 12:00 for the 7th region which we are in Region 7 at 12.00. So I started out thinking this was somethingI thought we may have to lead the charge on, it's more about us now just informing the public thai there will be a webinar tomorrow at 12:00 Noon and the number, priit on our *.b.it" and puttingit out in the media. That's what I wanted to try and get out there and we'd be involved in tryin! to get that information out to the public. Mr. Mayor: Thank you, commissioner. Anyone else? So I'll lean in a little bit becausewhat you've raised, Commissioner from the 6th, is consistent with Item #5 below and there have 25 been a series of conversations with the business community, the broader business community. What we did over effectively a five-day period of time is conduct a small business survey. You may have seen that on the City of Augusta's website. We polled our entire business community and also pushed that out to the Metro Chamber of Commerce. That survey was completed on Friday of our businesses that have been impacted. It was a 13- question survey and that data is being provided back to us with the goal of again doing a series of things. One, you've taken an approach of having a webinar with our small business regional director, Ashley Bell, who is going to be hosting a town hall for Atlanta as well. We can certainly do that here in Augusta but part of the survey's goal was to provide us with concrete data on the Augusta Commission as we talk about how we best can help our small businesses of all sectors to be able to not only recover but to restart and continue to do business in the community. That information should be available to the body here within the next two days. That will help us shape our thought processes in terms of how we help businesses going forward. That dovetails into the conversation again around Item #5 so we're talking about it right now around COVID relief fund and recovery efforts. Thg commissioner from the l't has raised this issue with me as well as the commissioner from the 4ft of how we can use those link deposit funds in order to be able to get businesses back whether it's providing micro loans, whether it's providing small time grants and so with that data we want to be able to do something meaningful and substantial to help businesses in the Augusta community specifically. You may be aware of the fact again that the Augusta National provided $2 million dollars to the community on last week. A million of those directly for Augusta University Medical Center around testing, rapid response and their health care services. One million to the community foundation in partners with United Way. As a result of that those resources are spread across the region and not necessarily specific to Augusta and so while we may have access to those resources as well I think it's vitally important for Augusta to do something directly for businesses in our community and so we look forward to having a broader conversation around that and sharing that information with the Commission so that we can take action on providing our businesses with some relief and support so that they can continue all the way down to the barbershops and hair salons as well who have been directly impacted and of course our restaurants as well who we've had a series of conversations with. There were almost 500 respondents from the survey and the data that's been brought back it's going to be very useful in helping to shape that. So I'll pause there. I appreciate you bringing this itern forward because I think it again dovetails very nicely under number five and we look forward to getting that information out to all the members of the Commission so that we can have some broader discussion. Mr. Hasan: Can I give a response, Mr. Mayor? Mr. Mayor: Sure. Mr. Hasan: Thank you, Mr. Mayor. I appreciate all the information that you just shared with us. You've probably seen the article yesterday in the Augusta Chronicle about this webinar tomorrow. Can you find a way to fully get that out to the media so many businesses in this community can take a look at that in the meantime while we are tryng to potentially formulate somethinginternally because it looks like there are some immediate funds in hand in a reasonable amount of time and things like that. So if we can take advantage of that and there is a webinar tomorrow at noon and is basically operating out of Augusta. 26 Mr. Mayor: Again, we've had some conversations with Ashley as well. Let's talk about aseries of things. Two weeks ago the SBA provided all of our local businesses with an opportunityto apply for low cost loans. That was already pushed out to the business communiry. That,s already been done. Number two, what has happened post the Cares Act being passed the $2 trillion dollars that you're hearing about on Friday the federal govemment through a series of banksprovided what they call the Payroll Protection portion of that. There *"r" u series of banks thatallowed individuals to apply and that information was also pushed out to the business community as well. So absent that the webinar will probably be a reiteration of some of those things and soto your point we'll send out a communication to the local media and internally to all the members of the Commission saying how that works and what we'll also have Ashley do is provide a specific Augusta town hall call for folks to be a part of as well. Mr. Hasan: Yes, sir, one part of it, the economic disaster loans, which pretty much doesn,t have to be repaid. So those are the kind of things we need to get to them and get it to them as much as possible and they probably tomorrow will hear some of that as well. Thank you, Mr. Mayor, I appreciate that. Mr. Mayor: That covers item 1 and number 5 around the, commissioner from the 1.,to ahead. Mr. Fennoy: In listening to some of the comments not locally but from small businesses across the country they say one of the issues that they're running into is that the monies for theseloans are given to the larger banks and the larger banks are working with their customers as opposed to working with a small business that does business with another bank. And they say they have tried and tried and tried to have access to these loans but they have not been made available so I think that is a stumbling block that we're going to run across and I don't know if that,s something that we need to address. The loans are at the bank and the bank is taking care of their customers first and then where does that put the other businesses. Mr. Mayor: That is a very valid concem and one that has been raised. It was no different than raising the issue around the population caps with the $2 trillion dollars. When you talk about counties again of 500,000 or larger, there are not that many counties that are that laige in Georgia and it diminishes the ability to get those appropriations if you don't meet that threshoid. The same holds true again here locally. You've only got a few banks locally that are in that list of SBApreferred lender banks. Bank of America which happens to be a big bank has done the most applications as I understand it but locally you've only got Regions andQueensborough who were on that list. All of the other banks were not on that list from a local perspective arid that's just information that was brought toour attention just here within the last.e't.rui days. So I'll go back to the commissioner from the 6ft. Mr' Hasan: So to Commissioner Fennoy's point what goes back to the Mayor which youthink about the survey that you've done, it gives us an opportunity also as you look at those 500businesses that you have just mentioned that have done the survey and othei businesses that haveparticipated in this process and we can somewhat attempt to try to track the success of it and as agovemment if we feel that there is discrimination in that process for whatever reason we can tryto help and put our finger on that certain businesses are biing discriminated against in regards to 27 this Corona 19 Act for lack of a better term so that's a good way for us to track that as well in doing those things and kind of take some charge of it so those small businesses won't be out there on their own. Mr. Mayor: Yeah, absolutely. Again I will tell you that there are ahost of issues associated with this. The Department of Labor waived all of the affirmative action requirements for any of those resources so there are a host of issues that are ongoing as it relates to that and you've a multitude of groups trying to address those concerns. Is there anything else you'd like to add as it relates to item #2, Commissioner Hasan and roll up iton 5 into it? Mr. Hasan: No, thank you, sir. We appreciate it. We just need to expedite the process because some of those businesses have enough resources to last all in a month's time and we need to see what we can do to assist thern. Mr. Mayor: Absolutely. All right, Madam Clerk, I think that's all we've got before us. We've talked about item five as well which is what I wanted to do. Ifthere is no additional business before us, this meeting, Commission from the 5ft. Mr. B. Williams: Yeah, I wanted to ask you a question about the Patch. The Govemor's executive order allows golf courses to be open so why is our Patch closed? Do you know? Mr. Mayor: I think you and I, I was not aware that our golf course was closed. As I understood, the clubhouse was physical distancing but they were still open. That was what I understood so again, Administrator Sims, can you speak to that issue? Mr. Sims: It's my understanding that our park facilities should be closed. Mr. Mayor: No, sir. The parks are open, the parks are still open and that's consistent even with the Governor's orders that parks and facilities like that are open and so you just practice social distancing and there is no mandate for the golf course to be closed. Mr. Sims: (inaudible). Mr. Mayor: I think what I'm hearing is that the Patch should be open. Mr. B. Williams: Yes. Mr. Hasan: Mr. Mayor, I have a question for you please. Mr. Mayor: Okay. Mr. Hasan: It's not a question for yourself. It's just to remind us as part of the Governor's position the other day, he sent out about four attachments that came to us. One of the attachments iras something with an order to ensure a healthy Georgia. And two of those things on there in the workplace in particular he laid out, he was asking about considering suspending the use of personal identification-those pin number pads and things of that nature or entities that could do that and that 28 was one. Bullet point 12 on that was discouraging workers from using other workers phones, desks, offices or other work tools and equipment and so as we're bringing people back in and out,it also says for all intents and purposes people should be using their own d"rks, their own office equipment, their own computers and not using their colleagues' computers and I want to make sure that we end up practicing that. we're not currently practicing that. Mr. Sims: We will make the adjustment regarding that. I do know that our departments do try to streamline to have all departments try to work in the same area. But since (inaudible) wewill address that and have that and we had some that were working at a satellite office go back to that location. Mr. Hasan: Thank you, sir. Mr. Mayor: Commissioner from the l.t. Mr. Fennoy: I have a question for the Administrator. Mr. Sims, the hazardous duty pay that we approved today, that would also apply to our part-time workers that are working during the virus? Mr. Sims: The part-time employees that are working in those departments (inaudible) if they (inaudible) hazardous pay (inaudible). Mr. Fennoy: Okay, thank you. Mr. Mayor: All right, this meeting is adjourned. IMEETTNG ADJOURNEDI Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on April 6,2020. 29 Clerk of Commission CALLED MEETING COMMISSION CHAMBER Apil 14,2020 Augusta Richmond County Commission convened at2:00 p.m., Tuesday, April 14,2020, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. Mr. Mayor: We'll call this meeting to order. The Chair recognizes Madam Clerk. The invocation was presented by Commissioner Dennis Williams. The Pledge of Allegiance to the Flag of the United States of America was recited. 1. Hotels for the Homeless. (Requested by Mayor Hardie Davis) Mr. B. Williams: Motion to approve the Hotels for the Homeless initiative with funding through HUD ESG Cares Act COVID-l9. Mr. Frantom: Second. Motion carries 10-0. 2. Hazard Pay. (Requested by Mayor Hardie Davis) 5. HazardlEssential Pay: Move that hazard pay effective 18 April 2020 at $5.00 per hour during the COVID-l9 crisis be paid only to city employees that interact directly with the public or is out among the public working. @equested by Commissioner Sammie Sias) Mr. Hasan: I make a motion to pay everybody who is coming to work for the next two pay periods meaning the one we are currently in and the next pay period and if we need to make any adjustments to this we can make them at the 2l't meeting. Mr. B. Williams: I'll second it, Mr. Mayor, so it will stay alive. No action was taken on this motion. Mr. Frantom: My substitute motion is to pay all the employees the $5.00 stated in the previous policy for the two weeks ending April 17 and on April 18 only first responders will receive the $3.33 an hour rate for the duration of the emergency declaration by Govemor Kemp and also those departments that fill necessary based on those employees that are out in the conditions that they provide comp days for those individuals. Ms. Davis: I'll second it, Mr. Mayor. (Vote on the substitute motion) Mr. Fennoy, Mr. Hasan, Mr. Sias, Mr. M. Williams vote No. Mr. B. Williams abstains. Motion fails 5-4-1. 3. Augusta COVID 19 Relief Fund. (Requested by Mayor Hardie Davis) Mr. Frantom: I make a motion to approve taking the $3 million dollars out of the Link Deposit account with the caveat that next week we will come back with a specific plan on implementation in association with the COVID l9 relief fund. Mr. Garrett: I'll second that. Mr. Hasan: I'd like to make a substitute motion to receive this as information and continue the discussion. Mr. Clarke: Second the motion. (Vote on the substitute motion) Mr. Fennoy, Mr. Frantom and Mr. D. Williams vote No. Mr. M. Williams out. Motion carries 6-3. 4. Process of Augusta Commission waiving penalties on water, fees, evictions, excise tax, and other items decided by the governing body. (Mayor Pro Tem Sean Frantom) Mr. Frantom: Thank you, Mr. Mayor. I believe that it is important that we help the people and this is going to be the most trying times we're ever going to be a part of and I listed a few items that I believe that hopefully by the end of this conversation we could task the Administrator to bring us back on and vote on Apnl2l and the excise tax. You know obviously we have the ability to waive penalties and I think that's something we should consider as a governing body. Obviously no evictions, penalties, things of that nature and one that I think we need to consider at least for the month of May is that waiving the storm water fee for one month in May to help the people and the businesses out in this community. We can't do it just for companies even though they're the highest payer. We either have to do it all or none and I think right now ws're under the toughest times and we need to look at making some tough decisions so my hope is through this conversation we can come up with a list of things we'd like the Administrator to come back with next week and we vote on that to where they go into effect May 1. Mr. Mayor: Is that a motion, Mayor Pro Tem? Mr. Frantom: Yes, sir. Mr. Mayor: Okay. Mr. B. Williams: I'll second it. Mr. Mayor: I've got a motion and a second. Madam Clerk. Mr. M. Williams out. Motion carries 9-0. IMEETING ADJOURNED] Lena J. Bonner Clerk of Commission Commission Meeting Agenda 4/21/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:New Location: A.N. 20-08: A request by Ashok Patel for a retail package Beer & Wine License to be used in connection with Gas World located at 4101 Windsor Spring Rd. District 4. Super District 9. Background:This is a New Location Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM Alcohol Application Department:Planning & Dvelopment Department:Planning & Dvelopment Caption:New Location: A.N. 20-10: A request by Alpa Patel for a retail package Beer & Wine License to be used in connection with Jump In Mart LLC located at 1959 Kissingbower Rd. District 2. Super District 9. Background:This is a New Location Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance Financial Impact:The applicant will pay a fee of $1,330.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:New Location: A.N.20-11: A request by Cecil Harrison III for a consumption on premise Liquor, Beer & Wine License to be used in connection with Edgar's Above Broad located at 699 Broad St, 3rd Flood. There will be Sunday Sales. District 1. Super District 9. Background:This is a New Location Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance Financial Impact:The applicant will pay a fee of $5,715.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:New Location: A.N.20-12: A request by Urvashiben Patel for a retail package Liquor, Beer & Wine License to be used in connection with Top Notch Liquor located at 2751 Barton Chapel Rd. District 5. Super District 9. Background:This is a New Location Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4,660.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:New Location: A.N.20-14: A request by Richard Rhoden for a consumption on premise Beer & Wine License to be used in connection with Pie Land IV LLC located at 828 Cabela DR STE 200. There will be Sunday Sales. District 7. Super District 10. Background:This is a New Location Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $2,495.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:New Location: A.N.20-15: A request by Lin Maosheng for a consumption on premise Liquor, Beer & Wine License to be used in connection with Crab Du Jour of Augusta LLC located at 3450 Wrightsboro Rd STE 2080. There will be Sunday Sales. District 5. Super District 9. Background:This is a New Location Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $5,715.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:New Ownership Application: A.N.20-16: A request by Meshkatul Islam for a retail package Beer & Wine License to be used in connection with Chevron Food Mart located at 502 Highland Ave. District 1. Super District 9. Background:This is a New Ownership Application. Formerly in the name of Ayaz Ali Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM HCD _ Economic Development Program Request Department:HCD Department:HCD Caption:Motion to receive as information an update on HCD’s Economic Development Program designed to increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses. Background:Housing and Community Development (HCD) has established an Economic Development Program, which includes a Micro- Enterprise Technical Assistance for Small Business Program, Small Business Development Loan Program, Commercial Façade Rehabilitation Program and other financial incentives targeted to locally owned and operated small businesses. The Economic Development Program is designed to stimulate economic growth and create or expand locally owned and operated businesses that will improve the economic conditions of residents in the local community. This program is funded through entitlement allocation dollars from the United States Department of Housing and Urban Development (HUD) under the Community Development Block Grant (CDBG). HCD’s Program is designed to operate in compliance with the regulations as described at 24 CFR 570.201(o). Eligible participants for the training component, referred to in the program rules as a microenterprise, constitute a commercial enterprise (i.e. business), that has five or fewer employees, one of whom owns the enterprise. For the purposes of this program, eligible businesses must be located in Augusta-Richmond County and employ low-to-moderate income-eligible employees within their business. This program will provide an intensive, best-practice tested business-training regimen in partnership with the University of Georgia’s Small Business Development Center (UGA SBDC) (see attached Program Design for details) and related opportunities for participants to receive affordable financing to start up or expand. This program will also be useful for small, start-up businesses as the loan or grant terms are flexible and can be tailored to the needs of the business, which Cover Memo can be identified and addressed through the technical assistance and training phase of the program. Participation in HCD- sponsored Technical Assistance training is a Regulatory requirement to receive any form of financial assistance under HCD’s Economic Development Program. Analysis:The implementation of HCD’s Economic Development Program will increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses. Training, on-going support and mentorship, and eligibility for additional financial assistance will allow participating microenterprises to establish or grow their economic impact and develop sustainable, locally owned and operated businesses. This initiative will include additional incentives to participants who successfully complete the training, including 1-Year payments of business license fees, thus ensuring stability and growth in City of Augusta licensing revenues from the development and/or expansion of locally owned and operated businesses. Financial Impact:HCD’s Economic Development Program will be funded through entitlement allocation dollars from the United States Department of Housing and Urban Development (HUD) under the Community Development Block Grant (CDBG). HCD’s Program is designed to operate in compliance with the regulations as described at 24 CFR 570.201(o). Alternatives:Do not receive as information an update on HCD’s Economic Development Program designed to increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses. Recommendation:Motion to receive as information an update on HCD’s Economic Development Program designed to increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses. Funds are Available in the Following Accounts: Community Development Block Grant (CDBG) Funds 221073211-5211119 REVIEWED AND APPROVED BY: Cover Memo ECONOMIC DEVELOPMENT TECHNICAL ASSISTANCE PROGRAMMING City of Augusta, GA Housing and Community Development Department ABSTRACT Program description of Augusta, GA CDBG Funded Economic Development Initiatives Hawthorne E. Welcher, Jr. Housing and Community Development Department Director * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. I. INTRODUCTION In accordance with the City of Augusta’s HUD-Approved Annual Action Plan, the City of Augusta, GA’s Housing and Community Development (HCD) Department has identified funding for the Micro Enterprise Program. These CDBG funds provide an opportunity to undertake activities that focus on community development needs such as creating or expanding job and business opportunities, providing safe affordable housing, and/or addressing local public infrastructure and public facility issues. The objective of this program is to provide a path to success for entrepreneurs who are interested in becoming a business owner utilizing a predetermined CDBG-compliant program to provide broad- based training and program completion incentives in support of creating new businesses with new jobs for the citizens of Augusta II. PROGRAM OBJECTIVES Objectives of the Community Development Block Grant Program As set forth in the Federal Housing and Community Development Act, the primary objective of the CDBG program “is the development of viable urban communities by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low-and moderate-income (LMI)”. Objectives of the City of Augusta, Georgia CDBG Program Financial assistance will be provided for the development of projects that provide decent, safe, affordable housing, access to local public facilities, and economic opportunities for persons from LMI households by supporting development projects that are designed to create or retain employment opportunities or foster microenterprise activities. In support of the City of Augusta Department of Housing and Community Development goals, the CDBG Program will assist with: * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. Encouraging investment in communities by assisting local governments in devising and implementing economic development strategies to revitalize viable communities and provide economic opportunities that principally benefit LMI persons; Revitalize the vibrancy of the City of Augusta’s through the growth of small businesses and new employees; Develop and implement strategies, which facilitate the coordination of HCD CDBG funding with other federal, state, and local community development resources. III. PROGRAM OUTLINE Funding Availability The Housing and Community Development Department may elect to award the Augusta Commission Approved amount of Augusta, Georgia’s annual CDBG allocation for the funding categories of Micro Enterprise Technical Assistance Special Economic Development Program. These funds are available to assist for-profit businesses and not-for-profit organizations to create or retain permanent employment opportunities and provide training, primarily for persons of low- and moderate-income (LMI), necessary to facilitate business expansion. This document outlines the direction and forms required for eligible Applicants to apply to the Department of Housing and Community Development for economic development activities, small business assistance, or microenterprise funding. The City of Augusta must ensure that at least 75% of the CDBG annual allocation be used to fund activities where at least 51% of the beneficiaries are low- and moderate-income. To that end, each activity proposed must satisfy the requirements of the National Objective selected and evidence of compliance must be submitted with the application as an exhibit, as requested in the Additional Requirements Section A. If satisfactory evidence of compliance with a National Objective is not provided, the proposed activity will be considered ineligible and will not be considered for funding. * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. PROJECT TYPE NATIONAL OBJECTIVE CODES AND BENEFICIARIES LOW- MODERATE INCOME LMCMC LMJ LMT SMALLBUSINESS ASSISTANCE BUSINESSES/ PERSONS Jobs Technical Assistance SMALL BUSINESS- (Start Up) BUSINESSES/ PERSONS JOBS TRAINING SMALL BUSINESS (1-2 Years) BUSINESSES/ PERSONS JOBS Assistance and training LMCMC – Low/mod limited clientele, Microenterprise: 24 CFR 570.208(a) (2) (iii) microenterprise activities that are carried out under 24 CFR 570.201(o) and the owner(s)/developer(s) are low/mod income. LMJ/LMT – Low/mod job creation/retention. 24 CFR 570.208(a) (4) and 24 CFR 570.28 (4) (iii) (a) Activities designed to create permanent jobs, at least 51% of which will involve the employment of low/mod persons. 24 CFR 570.201(o) The provision of assistance either through the recipient directly or through public and private organizations, agencies, and other sub recipients (including nonprofit and for-profit sub recipients) to facilitate economic development by: (i)Providing credit, including, but not limited to, grants, loans, loan guarantees, and other forms of financial support, for the establishment, stabilization, and expansion of microenterprises; (ii) Providing technical assistance, advice, and business support services to owners of microenterprises and persons developing microenterprises. Funding Limits Entrepreneur and Small Business Startup (Education and Technical Assistance) – $1000 per individual * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. Maximum awarded amount $20,000 per business Small Business Loan Assistance Program $5,000 to $35,000 Award range for assistance to an individual business Eligible Applicants Eligible applicants are Augusta-Richmond County residents meeting the CDBG regulatory definition of low-to-moderate income clientele (LMC) and business owners (or potential business owners) who provide employment opportunities to low to moderate- income persons residing within Augusta-Richmond County, Georgia and / or provide goods or services to a predominantly low-to-moderate income area. Eligibility Restrictions Prior Recipients of the CDBG to include Seeds for Life Business Development for small business assistance and Job Training are ineligible. Provision of financial assistance is contingent upon application approval and participation in at least two technical assistance trainings sponsored by HCD. Job pirating is prohibited under Section 588 of the Quality Housing and Work Responsibility Act of 1998. Job pirating refers to the use of federal funds to lure or attract a business and its jobs from one labor market to another. CDBG funds may not be used to assist for-profit businesses, including expansions, as well as infrastructure improvement projects or business incubator projects designed to facilitate business relocation if: o The funding will be used to assist directly in the relocation of a plant, facility or operation; and o The relocation is likely to result in a significant loss of jobs in the labor market area from which the relocation occurs. * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. Types of Applications The Housing and Community Development Department Micro-Enterprise Program provides grant funds to eligible applicants for: Entrepreneurial and Startup Business training: Principally for low- and moderate- income persons who are residents of Augusta-Richmond County, Georgia. Small Business: Augusta-Richmond County potential business owners and established business owners that are providing goods and services in low or moderate-income areas or creating and/or retaining jobs for low to moderate- income residents of Augusta-Richmond County, Georgia. Funding Program Guidelines Program 1: New and Small Business Technical Training Funding is typically provided to eligible applicants in areas such as: Developing short and long range business plans Financial Management, including but not limited to, QuickBooks Series training, Payroll management, Microsoft Office Suite training Marketing Social Media Application Review Process Microenterprise Technical Assistance - In evaluating applications, Housing and Community Development will analyze the following specific factors: A business framework outline Two professional letters of recommendations from other business owners or similarly qualified business professionals; A High School diploma or GED * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. Additional factors may be considered at the discretion of the City of Augusta. Program 2: Small Business Loans Loan Funding provides resources to support and promote entrepreneurship as a vehicle for economic development by providing funds in conjunction with capacity building and entrepreneurial assistance. A microenterprise is defined as a commercial enterprise that has five or fewer employees, or more of which is the principal and owns the enterprise at the time of application. This includes part-time and full-time employees. Loan Funding is contingent upon successful completion of HCD’s Microenterprise Technical Assistance Training Program or, at the discretion of HCD’s Director, at least two business development trainings sponsored by HCD. Loan recipients shall be required to submit Quarterly Progress Reports to HCD’s Economic Development Specialist for the full duration of the loan period and participate in Quarterly Business Assessment reviews with HCD’s Economic Development Specialist. Application Review Process Small Business Loan Funding -In evaluating applications, the Housing and Community Development Department will analyze the following specific factors: The demonstrated need and use for the funding. The use should be outlined in detail, and inclusive of CDBG-eligible expenses. HCD staff can advise on these eligibility criteria. The extent to which the project will create or retain permanent, full time jobs for persons of LMI. Evidence of a market for the products and services of each of the businesses. The amount of CDBG funds required to create or retain each full time equivalent (FTE) job. The degree to which the project is financially and technically feasible. Reasonableness of project costs. Commitment and availability of funds from other financing sources, in particular an equity investment on the part of the business owners. The extent to which the project can move forward upon award. Issues which may hinder timely completion of the project should be addressed prior to application, but must be addressed prior to award. The current and future impact of the project and benefit toward the local community and the individuals involved. * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. The Housing and Community Development Department will use the underwriting guidelines that meet the requirements set forth in 24 CFR 570.201(o). The provision of assistance either through the recipient directly or through public and private organizations, agencies, and other sub recipients (including nonprofit and for- profit sub recipients) to facilitate economic development by: (ii) Providing technical assistance, advice, and business support services to owners of microenterprises and persons developing microenterprises; and (iii) Providing general support, including, but not limited to, peer support programs, counseling, and other services, to owners of microenterprises and persons developing microenterprises. For purposes of this paragraph, “persons developing microenterprises” means such persons who have expressed interest and who are, or after an initial screening process are expected to be, actively working toward developing businesses, each of which is expected to be a microenterprise at the time it is formed. Assistance under this paragraph may also include training, technical assistance, or other support services to increase the capacity of the recipient or sub recipient to carry out the activities under this paragraph. The Housing and Community Development Department will review an applicant’s work and business history. All proposed job creation or retention must be completed and reported on a quarterly basis within the 12-month program completion period. Program 3: Workforce Development Workforce Development involves provision of skill-building classes to employees or potential employees and can be an important part of an economic program. This activity can be undertaken: • As a part of a special economic development project; • As a public service; • By a CBDO as a part of an eligible project; or • As a part of microenterprise assistance package to the owner of a micro-business for their employees. * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. Application Review Process Workforce Development –HCD will publish updates to this policy on applying for this assistance when funding for Workforce Development is available. Program 4: Commercial Rehabilitation These activities bring commercial structures up to code or improve their facades. If the structure is owned by a private, for-profit entity, the following limitations apply: Rehabilitation is limited to the exterior of the building and the correction of code violations; and Any other improvements are carried out under the special economic development activities category discussed above. Application Review Process Commercial Rehabilitation –HCD will publish updates to this policy on applying for this assistance when funding for Workforce Development is available. The Grantee reserves the right to carry out any and all programs described above either directly or in Partnership with third party vendors, if necessary, dependent upon approval of the Augusta, GA Commission. Submission Information – Microenterprise Training and Small Business Loan Information Interested applicants should contact Housing and Community Development’s Redevelopment Team for more information or to be logged into the program for future activity. Applicants must contact: City of Augusta Housing and Community Development Department Attn: Economic Development Specialist 510 Fenwick St. Augusta, GA 30901 706-821-1797 * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. I. Technical Assistance Prior to applying to the program, individuals can meet with Housing and Community Development representatives to achieve a better understanding of the program and the responsibilities associated with utilizing CDBG funds. Potential applicants with questions regarding this CDBG Program should call David Maher at 706-821-1797 for assistance. * Funding contingent upon Approval of Augusta, Georgia Commission, U.S. Department of Housing and Urban Development and HCD Leadership. J. Microenterprise Technical Assistance New Business Essentials Training Program The following process describes the steps in the HCD Microenterprise Business Building Program: Note: Specific Timeline for training cohorts will be negotiated by HCD and UGA SBDC. I. “Do you have what it takes to be an Entrepreneur” information seminar II. Staff assessment of the seminar attendee’s III. 2nd information meeting which will outline the dates and courses that will be offered IV. 1st UGA SBDC course “Start Smart” during the first week of April V. Consecutive courses offered every two weeks from the start date to include four classes VI. VI. Participant must choose 2 Additional Elective Programs to include: 1. Quickbooks Basics 2. Buying Media 3. Digital Marketing Boot camp VII. HCD wrap-up session for all attendees that completed the course VIII. Incentives offered for partcipants successfully completing coursework: -Paid membership in the Metro or Black Chamber of Commerce(1-year); -Reimbursed business license or trade permits, -Information on pursuing additional courses; -HCD grants or loan programs that would be offered Commission Meeting Agenda 4/21/2020 2:00 PM City's discrimination against minorities and women Department: Department: Caption:Discuss the city's discrimination against minorities and women. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM Commissioner's authority Department: Department: Caption:Discuss Commissioner's authority to direct city contractors. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM Hazard Pay Department: Department: Caption:Motion to approve tasking the Administrator to review the current Pay Policy approved by the Commission on April 6, 2020 and right-size it with the April 14 Georgia Municipal Association (GMA) communication regarding Hazard Pay and report results back to the commission. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM Fire Dept. policy for roll over time for vacation ttime Department: Department: Caption:Discuss roll over vacation time policy in regards to vacation and personal time being recalled by fire department. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM Hazard pay policy for employees past April 30th Department: Department: Caption:Discuss hazard pay policy for employees past April 30th and identify the funding source. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM HCD_ Laney Walker Bethlehem Brokerage Service Request Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) Brokerages Services Request to move to secure services of Sherman and Hemstreet for a period of one (1) year, and also work through procurement to solicit for services of a 3rd Party Minority Real Estate Brokerage firm alike to share in Real Estate duties for the Laney Walker Bethlehem Revitalization Project. Background:The City of Augusta and the Augusta Housing and Community Development (HCD) is leading an initiative called the Laney- Walker/Bethlehem Neighborhood Revitalization Project. As a part of this project, many new homes are being built in the downtown area providing a new and innovative living experience for people of all socioeconomic statuses. These homes will provide housing for mixed income families/individuals and will include both single and multi- family homes. Some of the areas will include new retail space to encourage economic development. The focus area is the historic, Laney-Walker/Bethlehem area. This request involves the approval of a Request for Qualification (RFQ) to select an established Georgia licensed Broker Real Estate firm who has an active Homes Division to market and sell these homes that are built or renovated through the Laney Walker/Bethlehem Neighborhood Revitalization Project. Analysis:The approval of the Brokerage Services Agreement will increase sales for affordable and workforce single- family homes in the Laney-Walker Bethlehem area. Financial Impact:HCD’s Brokerage Service Agreement will be funded by Bond. Alternatives:Do not approve HCD’s Request. Cover Memo Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) Brokerages Services Request to move to secure services of Sherman and Hemstreet for a period of one (1) year, and also work through procurement to solicit for services of a 3rd party Minority Real Estate Brokerage firm alike to share in Real Estate duties for the Laney Walker Bethlehem Revitalization Project. Funds are Available in the Following Accounts: A) Redevelopment Fund 298 298-07-7343/5413150 REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM One Augusta COVID-19 Emergency Relief Fund Department: Department: Caption:Discuss OneAugusta COVID19 Emergency Relief. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo One Augusta COVID-19 Emergency Relief Fund April 14, 2020 1 One Augusta COVID-19 Emergency Relief Fund Program Purpose •To provide short-term loan relief to small businesses and non-profits located in the City of Augusta that are experiencing a reduction in revenue due to the COVID- 19 public health pandemic. 2 One Augusta COVID-19 Emergency Relief Fund Program Areas of Concern/Impact •Gap assistance for small businesses and non-profit agencies •Gap assistance for children/youth, homeless community and senior citizens •Decline in Business license revenue due to loss of income/possible closure of businesses •Hospitality Tax/Industry –significantly impacted and expected to decline without April Masters Tournament and Conference Cancellations •Increased burden on public safety resources, enforcing Executive Orders and other safety measures during this time 3 One Augusta COVID-19 Emergency Relief Fund Program Recommended Funding Source •Transfer $3,000,000 from LINK deposit account o Account 1 -$3,683,991.85 (formerly held at State Bank aka First Bank) o Account 2 -$1,961,753.51 (formerly held at Georgia Bank and Trust) •Account 1 + Account 2 = $5,645,745.36 o This money is cash in the general fund with no prohibition against using it 4 One Augusta COVID-19 Emergency Relief Fund Program Fund Recommendations •Allocate $250,000 for emergency child nutrition programs •Allocate $250,000 for emergency senior citizen nutrition programs •Allocate $500,000 for homeless preparedness •Allocate up to $2,000,000 to establish a small business and non-profit loan/relief grant program 5 One Augusta COVID-19 Emergency Relief Fund Program Actions Taken to Date •Small group meeting held with downtown restaurant owners/operators •Town hall meeting with over 100 business community participants in partnership with the Augusta Metro Chamber of Commerce •Developed survey to assist with identifying the specific needs of small business and non-profits Augusta COVID19 Small Business Survey Results 6 One Augusta COVID-19 Emergency Relief Fund Program For Individuals and Families Experiencing Homelessness •HCD is coordinating Homeless Services in conjunction with CSRA EOA and the Marion Barnes Homeless Resource Center. •Continuum of Care for Homeless Partner Agencies meeting held to discuss immediate needs/shelter capacity •Intake process developed, will mirror current HCD hotel/motel intake process 7 One Augusta COVID-19 Small Businesses and Non Profit Emergency Relief Fund Package 8 One Augusta COVID-19 Fund Small Business and Non Profit Package Existing and Pending Legislation •Federal o HR6201 –passed March 18, 2020 for businesses with 500 or less employees o SBA Economic Injury Disaster Loan •Up to $2 million for max term of 30 years at 3.75% interest for profits and 2.75% for non-profits/private organizations 9 One Augusta COVID-19 Fund Small Business Forgivable Loan Program Proposed Program Recommendation 1 •Establish Small Business Forgivable Loan Program in the amount of $1,000,000 o Stabilization loan to address impact of COVID-19 to small businesses across the City of Augusta o Zero interest forgivable loan o Small/Local business •Under 50 employees •No Franchise/Chains •Online application process 10 One Augusta COVID-19 Fund Small Business Forgivable Loan Program **Targeted Businesses •Restaurant, Hotel and Tourism industry •Barbershops, Beauty and Nail Salons •Retail •Professional Services •Small Event Venues •Healthcare Industry (not related to COVID-19) •Education/Consulting •Cleaning Services •Construction/Manufacturing **not intended to be an all inclusive listing but illustrative of impacted industries 11 One Augusta COVID-19 Fund Non Profit Grant Relief Program Proposed Program Recommendation 2 •Establish Grant Program for Non Profit Service Providers in the amount of $1,000,000 •Targeted for NPO that provide services/supplies to our most vulnerable populations to include children/youth, senior citizens, high risk and underserved communities •Provide support to programs that address unmet needs of these populations 12 Powered by Augusta, Georgia COVID- 19 Small Business Survey Tuesday, April 14, 2020 Powered by Date Created: Friday, March 27, 2020 457 Total Responses Complete Responses: 457 Powered by Q1: How long has your business been in operation? Answered: 457 Skipped: 0 Powered by Q1: How long has your business been in operation? Answered: 457 Skipped: 0 Powered by Q3: What is your business type? Answered: 457 Skipped: 0 Powered by Q3: What is your business type? Answered: 457 Skipped: 0 Powered by Q5: What area of Augusta is your business located? Answered: 450 Skipped: 7 Powered by Q5: What area of Augusta is your business located? Answered: 450 Skipped: 7 Powered by Q6: Which county is your business located? Answered: 457 Skipped: 0 Powered by Q6: Which county is your business located? Answered: 457 Skipped: 0 Powered by Q7: Do you own or lease your business space? Answered: 457 Skipped: 0 Powered by Q7: Do you own or lease your business space? Answered: 457 Skipped: 0 Powered by Q8: What are your average monthly business expenses? Answered: 457 Skipped: 0 Powered by Q8: What are your average monthly business expenses? Answered: 457 Skipped: 0 Powered by Q9: What are your top concerns for operating your business during the COVID-19 public health pandemic? (check all that apply) Answered: 457 Skipped: 0 Powered by Q9: What are your top concerns for operating your business during the COVID-19 public health pandemic? (check all that apply) Answered: 457 Skipped: 0 Powered by Q10: How has your business been affected by the COVID-19 public health pandemic? (check all that apply) Answered: 457 Skipped: 0 Powered by Q10: How has your business been affected by the COVID-19 public health pandemic? (check all that apply) Answered: 457 Skipped: 0 Powered by Q11: Have you reduced the number of employees working for your business as a result of the COVID-19 public health pandemic? Answered: 457 Skipped: 0 Powered by Q11: Have you reduced the number of employees working for your business as a result of the COVID-19 public health pandemic? Answered: 457 Skipped: 0 Powered by Q12: If you anticipate that you will need to layoff staff, how many of your staff members will be impacted by the layoff? Answered: 457 Skipped: 0 Powered by Q12: If you anticipate that you will need to layoff staff, how many of your staff members will be impacted by the layoff? Answered: 457 Skipped: 0 Powered by Q13: What type of assistance does your business need most during the COVID-19 public health crisis? (check all that apply) Answered: 457 Skipped: 0 Powered by Q13: What type of assistance does your business need most during the COVID-19 public health crisis? (check all that apply) Answered: 457 Skipped: 0 ONE Augusta: COVID-19 Relief Fund Program Non Profit Organization (NPO) Grant Guidelines Purpose: To provide local relief, recovery and rebuilding in response to the impact of the COVID-19 public health pandemic with a focus on vulnerable populations including, but not limited to Seniors, Disabled individuals, Hourly/seasonal workers (including service and hospitality workers), Individuals/families with limited English proficiency, Homeless (families and parents with children present an urgent need.) Preference will be given to organizations that can demonstrate serving the City of Augusta and its citizens. Terms: Eligible non-profit organizations may apply online for funding to deploy COVID-19 response efforts directed towards immediate needs (food, shelter, rent assistance, utility assistance, childcare for essential workers, programming for children/youth, items needed to decrease the digital divide for k- 12 students.) Eligible Organizations Must: Be classified by the Internal Revenue Service as a tax-exempt, 501(c)(3), nonprofit entity Be located within City of Augusta limits Have been in existence more than one year as of April 1, 2020 Complete an online application Provide a detailed project scope/budget Must sign a Statement of Assurance Certification Provide a copy of organization chart/listing of staff members and board members Provide current IRS Tax Form 990 (if applicable) or current financial statements if 990 is unavailable/not applicable Expend all funds by December 31, 2020 Not be a current grant recipient receiving funds from the City of Augusta annual budget Agree to provide a summary and verification report after grant funds have been exhausted Projects That Will Not Be Funded: Projects that are not directly associated with COVID-19 relief or recovery efforts Fundraising projects Endowment development or capital campaigns Sponsorships ONE Augusta: COVID-19 Relief Fund Program Small Business Forgivable (SBF) Loan Guidelines Purpose: to provide immediate short-term loan relief needed to strengthen our local small businesses and non- profits that have been affected by the COVID-19 public health pandemic. The purpose of the Small Business Forgivable (SBF) loan is to provide immediate financial assistance to our small businesses for a period of two (2) to four (4) weeks, while alternative revenue sources are sought or other private and/or public financing options are made available to them. Terms: The SBF loan is for a period of two (2) years with 50% of the original loan forgiven annually at the anniversary of the origination of the loan. Businesses must remain in good standing throughout the term of the loan in order to receive forgiveness. SBF loans of up to $15,000 will be made at zero interest in an effort to mitigate losses experienced by our small business community. Eligible Applicants: Businesses with 50 or less employees at the time of loan submission; o Priority will be given to our most vulnerable businesses with five (5) or less employees and businesses with up to 20 employees; Businesses with a City of Augusta business license; Business has been in operation for at least one year as of April 1, 2020 Businesses with a physical establishment within the corporate limits of the City of Augusta; Businesses with documented or exhibited losses due to COVID-19; and Applicants must agree to provide a summary and verification report after SBF loan funds have been exhausted, the report must indicate how the loan funds were spent and include supporting documentation (i.e. receipts, payroll records, etc…). Failure to submit these reports will result in borrower having to pay the loan back in full and forgiveness will be revoked. Ineligible Applicants: Businesses Exclusively Residential; Hotels or Motels; Liquor Stores; National/Regional Chain Businesses; Financial/Lending Institutions; Private Membership or Fraternal Organizations/Businesses; Business owners that have defaulted on a City of Augusta loan within the last 15 years; Adult Oriented Businesses; and Businesses owned in part or fully by City of Augusta staff, administration, or leadership. Commission Meeting Agenda 4/21/2020 2:00 PM SPLOST 8 path forward Department: Department: Caption:Discuss SPLOST 8 path forward and propose delaying until March 2021. (Requested by Mayor Hardie Davis) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM 2020 Summer Intern Program grant Department:Public Defender Department:Public Defender Caption:Motion to accept a grant award for Public Defender from ACCG. This grant is awarded for the 2020 summer program in the amount of $2,610 for the Public Defender intern project to cover one 200 hour internships. Background:This grant for a summer intern program is offered through the Civic Affairs Foundation Analysis:The grants are 100% with no match required. : This grant is awarded for the 2020 summer program in the amount of $2610 for the Public Defender intern project to cover One internship. The grant funds costs associated with the intern’s salary and benefits as specified in the grant contact. We will recruit second- year law interns through the Career Development Office of the University of Georgia School of Law to be posted from March 1, 2020-March 15, 2020. One intern will be selected and notified by March 31, 2020. The interns shall work a maximum of 24 hours a week for a total of 200 hours between May 1, 2020 and August 31, 2020. Financial Impact:No cost to Augusta Alternatives:None recommended Recommendation:To approve Funds are Available in the Following Accounts: Org Key 220022628 Cover Memo REVIEWED AND APPROVED BY: Cover Memo 1 GEORGIA COUNTY INTERNSHIP PROGRAM GRANT AGREEMENT This AGREEMENT is made and entered into by and between the ASSOCIATION COUNTY COMMISSIONERS OF GEORGIA CIVIC AFFAIRS FOUNDATION, INC., (the “FOUNDATION”), having its principal office at 191 Peachtree Street, Suite 700, Atlanta, Georgia, 30303, and ________________________County (“COUNTY”), having its principal office at______________________. In exchange for valuable consideration, the parties agree as follows. I. GENERAL TERMS. A. Agreement Term: This Agreement shall be effective as of the last date of execution by the parties. Pursuant to O.C.G.A. § 36-10-1, approval by the COUNTY’S governing authority and entry on the COUNTY’S minutes is necessary before the parties may execute. Evidence thereof shall be provided to the Foundation from the COUNTY Clerk’s Office as requested and incorporated into this Agreement. B. Purpose of Agreement: The FOUNDATION is providing grant funding through the Georgia County Internship Program pursuant to the grant award letter (“Grant Award Letter”) (Exhibit A) to reimburse certain costs to the COUNTY to employ interns to complete projects as described in the county grant application (“County Grant Application”) (Exhibit B) from May 1, 2020 until September 1, 2020. This Agreement provides the terms and conditions under which the COUNTY may receive reimbursement from the FOUNDATION. II. REIMBURSEMENT TO COUNTY. In exchange for the COUNTY hiring the intern(s) to perform projects as described in the approved County Grant Application and to learn about the operations of county government, the FOUNDATION shall provide reimbursement to the COUNTY as follows: A. Use of Grant Funds. 1. Amount of Reimbursement 2 a. Hourly Rate. The FOUNDATION shall reimburse the COUNTY for the cost of wages at the rate of $12.00 per hour for each hour worked up to 200 hours, for a maximum reimbursement of $2,400.00 for wages per intern, per internship, unless the COUNTY has agreed to pay a percentage of the costs as described within the County Grant Application. The COUNTY may pay the intern at a higher rate than $12.00 per hour at its own expense as provided for in their approved County Grant Application or as established at a later time by the COUNTY. In either case, the COUNTY shall be responsible for payment for all the costs above the reimbursed hourly rate of $12.00 per hour, including workers’ compensation and FICA. b. Workers’ Compensation. The FOUNDATION shall reimburse the COUNTY for a portion of the cost to cover the intern under the COUNTY’S workers’ compensation plan in the Foundation’s sole discretion up to a maximum reimbursement rate of up to $24.00 per intern, per internship. c. FICA. The FOUNDATION shall reimburse the COUNTY for a portion of the cost of paying Federal Insurance Contributions Act (FICA) in the Foundation’s sole discretion at a maximum reimbursement of up to $183.60 per intern, per internship. 2. Additional Compensation for Intern. The COUNTY may pay the intern(s) in an amount greater than $12.00 per hour or allow the intern(s) to work more than 200 hours during the grant period. However, the COUNTY will not be entitled to additional grant reimbursement for wages, workers’ compensation, FICA or any other employment costs for the additional wages or hours. III. Obligations of COUNTY: A. Use of Grant Funds. Grant reimbursement is limited to the actual amount of wages paid and approved employment costs for up to 200 hours of actual work performed by a qualified intern, from May 1, 2020 to September 1, 2020, for the Foundation approved internship project as described within the attached County Grant Application. B. Compensation. The COUNTY shall pay interns funded in whole or in part by this grant a minimum of $12.00 per hour for each hour suffered or permitted to be worked by the intern. C. Internship Requirements. All interns must have on site supervision, be provided with work projects as provided in the approved County Grant Application submitted by the COUNTY and be afforded the opportunity to learn about the operations of county government. D. Required Information: Proof of Payment of Intern and Reporting Requirements. Upon completion of the internship, the COUNTY shall provide the following information 3 to the FOUNDATION: (1) copy of the offer letter provided to the intern upon hire; (2) employment verification, including the E-Verify usage and acknowledgement form (E- Verify Usage and Acknowledgement Form”) (Exhibit C); (3) proof of payment for each payment period for every intern receiving funding through this Agreement; (4) signed and completed reimbursement form (“Reimbursement Form”) (Exhibit D); and (5) completed Intern Evaluation Form (Exhibit E). All required information shall be submitted by the COUNTY and received by the FOUNDATION by September 25, 2020 in order to be eligible to receive grant reimbursement. E. Hiring of Intern. In order to be eligible to receive the reimbursement provided for in Paragraph A of Section II of this Agreement, the COUNTY must hire an intern who is an undergraduate student, graduate student, recent college graduate, or a high school student 16 years of age or older who is dually enrolled in a college program, as an employee to perform the projects as provided for in the approved County Grant Application. The COUNTY may not hire an intern as an independent contractor for reimbursement under this Agreement. The intern hired must be willing and agreeable to having certain information shared about them and their internship pursuant to this Agreement. The COUNTY must submit to the FOUNDATION no later than July 15, 2020: ); intern consent form (“Intern Consent Form”)(Exhibit F); the intern information form (“Intern Information Form” (Exhibit G); and an intern photograph. F. Tax Withholdings. The COUNTY is responsible for withholding all applicable state and federal income taxes on an intern’s earnings. G. Nondiscrimination in Employment Practices. The COUNTY agrees to comply with federal and state laws, rules and regulations, relative to nondiscrimination in employment practices because of political affiliation, religion, race, color, sex, disability, age over 40 years, national origin or any other protected class as provided by law. Nondiscrimination in employment practices is applicable to employees, applicants for employment, promotions, demotions, dismissal and other elements affecting employment/employees. H. Compliance with Applicable Provisions of Federal and State Laws and Regulations. The COUNTY agrees to comply with all applicable federal and state laws, including, but not limited to: 1. The Americans with Disabilities Act. The COUNTY agrees to comply with all applicable provisions of the Americans with Disabilities Act (ADA) and any relevant federal and state laws, rules and regulations regarding employment practices toward individuals with disabilities and the availability/accessibility of programs, activities, or services for clients with disabilities. 2. Fair Labor Standards Act 3. Georgia Security and Immigration Compliance Act. The COUNTY agrees to comply with all of the E-Verify usage and hiring requirements as provided for in O.C.G.A. § 13-10-91(a). 4 I. Duty to Notify FOUNDATION. It shall be the duty of the COUNTY to notify the FOUNDATION if an intern quits or is terminated by the COUNTY within five (5) days of separation. J. Nepotism. If the COUNTY has a nepotism policy for new hires, that policy shall apply to the hire and engagement of any intern reimbursed in whole or in part through this grant. In the absence of such a policy, the COUNTY shall refrain from hiring interns who are closely related by blood or marriage to COUNTY employees or officials who have a hiring or supervisory role over the intern. The COUNTY shall apply its personnel policies on dating in the workplace to any intern hired through this grant. If the COUNTY fails to follow these requirements, the COUNTY will not receive grant funding for any of the interns who have been involved in any of the aforementioned activities at the sole discretion of the FOUNDATION. K. Campaign and Other Impermissible Activities. Interns hired through the Georgia County Internship Program and paid through grant funding are not permitted to work on campaigns for elections of commissioners or for any other elected official as part of their work with the COUNTY. Interns are further not permitted to run personal errands for COUNTY officials and staff or work on projects that are unrelated to county government. If the COUNTY fails to follow these requirements, they will not receive grant funding for any of the interns who have been involved in any of the aforementioned activities at the sole discretion of the FOUNDATION. IV. CONTRACT MODIFICATION No amendment, modification, or alteration of this AGREEMENT shall be valid or effective unless such modification is made in writing and signed by both parties. V. TERMINATION This Agreement may be terminated in the following circumstances: A. Due to default or for cause. The FOUNDATION may terminate this AGREEMENT at any time if the COUNTY fails to perform any of its obligations under this AGREEMENT and fails to cure any breach within 10 days of a notice of breach and intention to terminate by the FOUNDATION. The COUNTY shall be required to submit all required information not later than 20 days after the date of written notice of termination. The COUNTY shall not receive any grant reimbursement for costs incurred after the date of termination or in the event a breach occurred that could not be satisfied. B. Due to Early Separation of Intern. Should the intern funded by this grant be separated from the COUNTY’S employment prior to the expiration of their internship period, this AGREEMENT shall terminate within 20 days of the separation unless another undergraduate student, graduate student, recent graduate, or a high school student 16 years 5 of age or older who is dually enrolled in a college program, is hired to continue and complete the approved internship within the grant period and at least 100 hours are remaining of the internship. C. Natural Termination. Unless otherwise terminated, this Agreement shall terminate December 31, 2020. D. Survival. The following sections shall survive termination for any reason of this Agreement: Access to Records, Records Retention, and Investigation; Hold Harmless; Program Publicity and COUNTY Participation; VI. Access to Records, Records Retention, and Investigation A. The FOUNDATION shall have access to any pertinent books, documents, papers, and records of the COUNTY for the purpose of making audit examinations, excerpts, and transcripts. The COUNTY shall retain all records related to this grant for seven years from submission of the required information. If any litigation, claim, or audit is started before the expiration of the seven-year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. B. The COUNTY agrees that the FOUNDATION has the authority to investigate any allegation of misconduct made by the COUNTY pertaining to this Agreement. The COUNTY agrees to cooperate fully in such investigations by providing the FOUNDATION reasonable access to its records and any other resources as necessary to investigate the allegation. VII. Hold Harmless To the extent permitted by law, the COUNTY agrees to hold harmless the FOUNDATION, Association County Commissioners of Georgia, their employees and agents for any claim growing out of any action performed by the COUNTY, its agents or employees under any provision of this contract. VIII. Program Publicity and COUNTY Participation A. The COUNTY agrees to allow preplanned site visits from the FOUNDATION for the purpose of interviewing the intern(s) and supervisor, taking photographs, video, or audio, and reviewing projects that have been assigned. The COUNTY further agrees that any photographs or information obtained during such site visits may be used to promote the Georgia County Internship Program and FOUNDATION, which may include, but is not limited to, usage through websites, social networking sites, brochures, press releases, and other forms of media. 6 B. The COUNTY further agrees that any promotional information by the COUNTY regarding the Georgia County Internship Program must be preapproved by the FOUNDATION. C. The COUNTY additionally agrees that any research, study, review, or analysis relative to the Georgia County Internship Program, or internship, conducted by or on behalf of the COUNTY must be reviewed and approved by the FOUNDATION. XI. Miscellaneous Provisions A. The intern is an employee of the county. At no time shall the intern be considered an employee or independent contractor of the FOUNDATION, or the Association County Commissioners of Georgia. B. Neither the FOUNDATION nor any of its employees, agents, or subcontractors shall be considered a partner, employee, or agent of the COUNTY. C. Neither party to this AGREEMENT shall have the authority to bind the other party. This AGREEMENT is executed and shall be controlled by the laws of the State of Georgia. XII. CONTRACT EXHIBIT INCLUSION: This contract includes the following exhibits, which are attached and incorporated herein by reference: Exhibit A Grant Award Letter Exhibit B County Grant Application Exhibit C E-Verify Usage and Acknowledgement Form Exhibit D Reimbursement Form Exhibit E Intern Evaluation Form Exhibit F Intern Consent Form Exhibit G Intern Information Form COUNTY: ASSOCIATION COUNTY COMMISSIONERS OF GEORGIA CIVIC AFFAIRS FOUNDATION, INC: ___________________________ ___________________________ 7 ___________________________ Dave Wills Printed Name ____________________________ ____________________________ Title: Title: Secretary-Treasurer This ___ day of _______, 202__ This ___ day of _______, 202__ COUNTY CLERK CERTIFICATION: The undersigned Clerk of the governing authority of County, DOES HEREBY CERTIFY that the foregoing pages of typewritten matter constitute a true and correct copy of the resolution adopted on authorizing resolution date:________ by the governing authority of County in a meeting that was properly advertised and open to the public, and that the original of said authorizing resolution appears of record in the minute book of the governing authority of County, which is in my custody and control. WITNESS my hand and the official seal of the governing authority of County. (SEAL) Clerk ACCG Civic Affairs Foundation / 191 Peachtree Street, NE, Suite 700 / Atlanta, Georgia 30303 ph(404)522-5022 1 Georgia County Internship Program Grant Application Summer 2020 Applicants should read the entire GCIP Application Packet prior to completing this form. This application has three sections. Section I requires the applicant to indicate the grant category for the application. Section II requires the applicant to provide answers to a series of questions and Section III requires a detailed description of the internship project being proposed, the need it addresses, and the expected benefits to the county. More information on how to complete the application can be found in the GCIP Application Process and Guidelines document. The application deadline for the 2020 GCIP grant program is Monday. January 6, 2020 Applications should be sent to Michele NeSmith at the Foundation via email to mnesmith@accg.org or by mail to: ACCG Civic Affairs Foundation 191 Peachtree Street NE, Suite 700 Atlanta, GA 30303 Please note that factors that influence consideration include but are not limited to the type of project submitted, the overall impact and benefit to the county of the project(s) proposed, the ability to partially fund the internship position(s), collaboration with other counties, regional commissions, colleges/universities, and/or non-profits, and the number of interns requested. Reminder: Interns should be currently enrolled in college as undergraduate or graduate students, or have recently graduated from college within one year of the grant period. High school students 16 years of age or older who are dually enrolled in a college or university are eligible. General high school students who have not yet begun college are not eligible. Interns cannot work more than 200 total hours during the grant period. The county and the intern can decide how many hours the intern works per week and the total number of weeks worked. It is recommended that the minimum hours worked per week be no less than 15 hours. ACCG Civic Affairs Foundation / 191 Peachtree Street, NE, Suite 700 / Atlanta, Georgia 30303 ph(404)522-5022 2 Section I: Grant Category Select (X) the grant category for this application. General GCIP Grant X Verizon Rural Grant (55,000 or less population with no previous GCIP Participation) Kundell Environmental Grant Garner Health and Human Services Grant Section II: General Grant Information County Name: Augusta Richmond County County E-Verify Number: 14805 Number of Interns Requested: 1 Are you submitting an application that includes a partner? ☐ Yes X No List partners: Is your partner a nonprofit, college or university? ☐Yes ☐ No List contribution level ____$500 (25%) _____Other (Partners can include other counties, regional commissions, colleges/universities, and/or non-profit organizations. Partnerships with colleges/universities, and/or non-profit organizations must include at least a 25% funding contribution from those entities. ) Name of Grant Coordinator or other Primary Contact: Nancy He County: Augusta-Richmond County Department: Finance-Grants Position: Financial Analyst Address: 535 Telfair Street, Augusta, GA 30901 Email: mhe@augustaga.gov Phone: 706-821-2581 ACCG Civic Affairs Foundation / 191 Peachtree Street, NE, Suite 700 / Atlanta, Georgia 30303 ph(404)522-5022 3 Is the county providing partial funding of the amount needed to fund the internship? (Total cost of the internship is $2400 plus FICA and WC supplement) ☐ Yes X No What amount? $: OR Is the county providing additional funding? (on top of the grant amount) ☐ Yes X No What amount? $: Who will be the supervisor for the intern? ☐ Same as grant coordinator or other primary county contact X Other Name: Katherine Mason Department: Augusta Judicial Circuit Office of the Public Defender Position: Circuit Public Defender Address: 902 Greene Street, Augusta, GA 30901 Email: kmason@augustaga.gov Phone: 706-825-8860 Has this individual previously supervised interns? X Yes ☐ No Is adequate space available to support an intern? X Yes ☐ No Is adequate equipment available (computer, software programs, etc.) for the intern to complete the proposed project(s)? X Yes ☐ No Will outside technical assistance be required for the intern to complete the project? ☐ Yes X No If Yes, who will provide it: Has your county previously had an intern? X Yes ☐ No Has your county ever had an intern in this field? X Yes ☐ No Has your county previously received a Georgia County Internship Program (GCIP) grant for interns? X Yes ☐ No Is there a college or university located in your county? X Yes ☐ No Is there a technical college located in your county? X Yes ☐ No What special skills should the intern have to be able to complete the project, such as knowledge of certain types of software, experience using certain types of equipment, etc.? (Note this is for a student so years of work in a certain field should not be included.) Law school student Will any special training be provided to the intern? X Yes ☐ No If Yes, please describe: State database system ACCG Civic Affairs Foundation / 191 Peachtree Street, NE, Suite 700 / Atlanta, Georgia 30303 ph(404)522-5022 4 Section III: Project Description and Intern Position Title Project Information Internship position title: Summer Law Intern- AJC-PRP In the gray space below, please FULLY describe the internship position being proposed, the need it addresses, the benefits to the county, and the necessary intern qualifications. The space will expand when you start to type. Include no more than 1-2 additional pages to describe the internship. More information can be found in the GCIP Application Process and Guidelines document Introduction & Background: The Augusta Judicial Circuit Office of the Public Defender (AJC) is responsible for ensuring that adequate and effective legal representation is provided, independently of political consideration or private interests, to indigent persons who are entitled to representation. The legal representation is consistent with the guarantees of the Constitution of the State of Georgia, the Constitution of the United States, and the mandates of the Indigent Defense Act of 2003. The AJC provides such legal services in a cost-efficient manner and conducts representation in such a way that the criminal justice system operates effectively to achieve justice. Consistently processing an average of 8,000 cases a year, AJC created a pretrial diversion program named AJC-PRP to develop and implement individualized plans with clients to address criminogenic factors that brought them to the attention of the justice system without drawing them further into that system. With the assistance of the ACCG GCIP internship grant opportunity beginning in 2016, the AJC has utilized second-year law school students from the University of Georgia Law School to develop phase I of this program to achieve three objectives: 1) identify barriers of clients; 2) create a screening document for public defenders; and 3) identify local resources to address the barriers, including nontraditional community resources. Now that the research phase is complete, we are now ready to move towards phase II of this project: implementation. Proposed Internship Program, Need, and Community Benefit: Through this internship program, the intern will continue interact directly with clients, learn how to interview and assess clients, assist in the development of individualized plans (to include appropriate resources for alternative sentencing options), and understand the theories by putting into practice the components of the client-centered process of implementing a Holistic Defense module. Through this internship, this project will continue to collect data to demonstrate the positive impact the AJC-PRP has on jail capacity, which was at 107% capacity for November 2019 (www.dca.ga.gov/sites/default/files/jail_report_nov19.pan). The work of the intern on this project will also track the length of pretrial incarceration by providing the courts with available alternatives to holding clients away from their loved ones. As with previous internships, AJC will be responsible for recruiting and supervising the intern. We will ACCG Civic Affairs Foundation / 191 Peachtree Street, NE, Suite 700 / Atlanta, Georgia 30303 ph(404)522-5022 5 post the position with the UGA School of Law Career Development Office after receiving the award notice in February 2020. Interviews will be conducted during spring break and a work schedule will be devised upon selection of the intern. Due to the high quality of past candidates, we also offer unpaid internships to also expose law students to a career in public service. Fiscal management of this grant is conducted through the Finance Department of the Augusta-Richmond County Government. All employment issues, such as citizenship, drug screens, and adherence to the employment policy is provided through Human Resources. Office space equipped with computers, internet access, telephone, access to client files, and the state case management system is provided to the intern(s). Budget: An intern shall work a total of 200 hours between May 15, 2020 and August 31, 2020, no less than 15 hours a week. Compensation of $12 / hour x 200 hours = $2,400 plus FICA and Worker’s Compensation. For questions, email mnesmith@accg.org or call (404)522-5022 ext. 195 The Georgia County Internship Program is offered by the ACCG Civic Affairs Foundation thanks to the generosity and support of our donors and supporters. The Foundation is a nonprofit 501 (c) (3) organization. For more information, visit www.civicaffairs.org. Exhibit C Georgia County Internship Program (GCIP) E-Verify Usage and Acknowledgement Form Georgia law through O.C.G.A. §13-10-91(a) requires all counties to use E-Verify to verify the employment eligibility of all newly hired employees. All intern participants in the GCIP must be verified through this process by the county when they are hired. Failure to complete this process will result in the forfeiture of grant funds by the ACCG Civic Affairs Foundation to the county. The following information should be prepared by the Human Resources Director or person for your county who processes new employees to verify that the county did use E-Verify to verify the employment eligibility of interns hired through the GCIP. This form is to be submitted along with a copy of the offer letter to complete the proof of hire grant requirement. The county should not submit the E-Verify confirmation issued by USCIS, I9 form, or other sensitive information such as copies of a driver’s license, passport, or social security card to satisfy this requirement. I,_________________________, acknowledge that ____________________ County used the E- Verify program to verify the employment eligibility of __________________________, GCIP summer intern, on the ______ day of ___________ 2020. ____________________________________ County Position ____________________________________ _______________________ Signature Date ___________________ E-Verify Number ___________________ Date of E-Verify Authorization Exhibit D Georgia County Internship Program (GCIP) Grant Reimbursement Request Form Grant reimbursements will be mailed to the County before the end of the contract period, upon proper completion and submission of all required information and obligations pursuant to this Agreement. County Requesting Reimbursement:_________________________ Requested By: ___________________________________________ Intern Information Name:__________________________________________________ Department Hired:________________________________________ Number of Hours Worked:___________________ Cost of Wages:___________________ Cost of FICA: ___________________ Cost of Worker’s Compensation: ___________________ Total Amount of Reimbursement Requested: ____________________ For illustrative purposes, the County may request up to the maximum reimbursement amount of $2607.60 as follows and pursuant to the Agreement. Where any conflict arises between this exhibit and the terms and conditions of the Agreement, the terms and conditions shall control. Intern wages are paid through the grant at a rate of $12.00 per hour for each hour worked up to 200 hours, for a maximum reimbursement of $2,400.00 for wages per intern, per internship, unless the COUNTY has agreed to pay a percentage of the costs as described within the County Grant Application. Reimbursement for Worker’s Compensation may be requested at a rate of $1 per $100 salary for a maximum reimbursement of $24.00. Reimbursement for FICA may be requested at a rate of .0765% multiplied by salary for a maximum reimbursement of $183.60. All interns are required to be covered under the County’s Workers Compensation Plan. The funds provided for Workers Compensation and for FICA must be used for those purposes. Any wages paid at a rate higher than $12 per hour shall be paid by the county as well as the cost of FICA and Worker’s Compensation associated with wages above that rate. I,__________________________, swear and attest that the information provided in this request is accurate to the best of my knowledge. I further understand that I am required to submit proof of payment by submitting pay stubs and any additional documentation that confirms the funds were properly administered by September 25, 2020. ____________________________________ _______________________ Signature Date Exhibit E Georgia County Internship Program (GCIP) Intern Evaluation Form Please answer the following questions thoroughly to help the GCIP learn about the details of your internship. When completed, submit to Michele NeSmith at mnesmith@accg.org. Name: _________________________ County: ________________________ 1. Before this internship, were you familiar with county government operations? 2. What have you learned about county government from your internship? 3. What were your major internship responsibilities as you understood them? Please specify. 4. What do you believe were your most significant successes during the internship? Please specify. 5. What was the favorite part of your internship? 6. What specific skills, experiences or knowledge did you gain during the internship? Do you believe these will be useful in helping you meet your future career goals and, if so, how? 7. What advice would give your peers who are considering a county internship? 8. Based on your internship, would you consider a career in county government? Exhibit F Georgia County Internship Program (GCIP) INTERN CONSENT FORM I,________________________________, authorize the Association County Commissioners of Georgia Civic Affairs Foundation, Inc., and________________ County to use my name, college or university, year in school, major, terms of employment, image, audio, video, quotations, internship evaluation, interviews and any other pertinent information related to my internship in the Georgia County Internship Program for reporting, promotional, and data collection and analysis purposes, which may include, but is not limited to social networking sites, website, brochures, publications, press releases, videos, photographs and other forms of print and digital media. _________________________________ Signature of Intern _________________________________ Date This form must be completed in full for each intern the county has hired who is being paid through Georgia County Internship Program grant funds. No funding will be granted without this form. Exhibit G GEORGIA COUNTY INTERNSHIP PROGRAM INTERN INFORMATION FORM COUNTY INFORMATION Name of Supervisor: Title: County: Department: Street Address: City: State: ZIP Code: Phone Number: Email Address: INTERNSHIP POSITION INFORMATION Full Name of Intern (Hired): Street Address: City: State: ZIP Code: Phone Number: Personal Email address: College/University Student Attends: Program or Major: Expected Year of Graduation: Post Graduation Plans: Intern Position Title: Department: Start Date: End Date: Hours Worked Per Week: SIGNATURES Signature of County Supervisor: Date: Signature of Hired Intern: Date: Commission Meeting Agenda 4/21/2020 2:00 PM CSRA Veteran's Cemetery Department: Department: Caption:Approve $250,000 of SPLOST funds for purchase of land for the proposed CSRA Veteran's Cemetery. (Requested by Commissioner Dennis Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Lena Bonner From: Sent: To: Subject: Dennis Williams <williamdilesl 033 @comcast.net> Monday, April 6, 2020 9:28 AM Lena Bonner IEXTERNALI FW: CSRA Veteran's Cemetery Update Sent from Mailfor Windows 10 From: Sent: Monday, March 23,2020 t2:27 pM To: lbonner@augusta Subject: CSRA Veteran's Cemetery Update Ms. Bonner, please forward this email to the Commission and Administrator. Please on the next agenda. Thanks, Dennis Williams The Gracewood property: r An area of 65 acres for Phase I based on a site visit was acceptable. There is also 100 acres that can be used for future development, our consultant, 2 KM says Gracewood is an idea site, o Senator Stone was asked to arrange a meeting with the Governor to present the project/layout. o The committee is requesting that the Commission allocate 5250, 0OO.O0 of SpLOST in case this site does not work out. lf Gracewood is acceptable, the money could be used to develop Cemetery Road that could serve as the main entrance. o lf anyone would like to visit the site or have any questions, please me or Bob young know. Sent from Mailfor Windows 10 x :**.W Virus-free. www.avast.eorn [NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT CLICK on tinks, open attachments or respond to requests for information unless you are sure the content is safe.] Commission Meeting Agenda 4/21/2020 2:00 PM Waiving penalties on water, fees, evictions, excise tax, Department: Department: Caption:Receive a report from the Administrator on the matter of waiving penalties on water, fees, evictions, excise tax, and other items the governing authority has the authority to waive. (Approved by the Commission in its Special Called Meeting held April 14, 2020) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/21/2020 2:00 PM Motion to Approve Professional Services Agreement with Johnson, Laschober & Associates for Jack Kelly Road Sanitary Sewer Extension Design Department:Utilities Department:Utilities Caption:Motion to approve professional design services contract with Johnson, Laschober & Associates for the Jack Kelly Road Sanitary Sewer Extension Project in the amount of $229,840.00. Background:The Professional Fee for this project is $229,840.00. The project will consist of approximately 12,600’ of gravity sewer installation south from Phinizy Road along Jack Kelly Road to Tobacco Road and also west to Peach Orchard Road and will improve the availability of the sanitary sewer system within the project area. Augusta-Richmond County Commission approved the assignment of design engineering firms specific to Augusta Utilities Capital Improvements projects on 9/4/2018. Analysis:Augusta Utilities Department has reviewed the fee proposal submitted by Johnson, Laschober & Associates to perform these design services and determined it to be fair and reasonable. Financial Impact:Funding in the amount of $229,840.00 is available from accounts 514043420-5212115/82000020-5212115 Alternatives:No alternatives are recommended. Recommendation:AUD recommends the Commission award a contract to Johnson, Laschober & Associates in the amount of $229,840.00 for the Jack Kelly Road Sanitary Sewer Extension Project. Funds are Available in the Following Accounts: Funds are available in 514043420-5212115/82000020-5212115Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo 1 OF 28 REVISION DATE: September 2017 STATE OF GEORGIA RICHMOND COUNTY MAJOR PROJECTS CONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA (CITY) AND CONSULTANT CONSULTANT: Johnson, Laschober & Associates, PC PROJECT: Jack Kelly Road Sanitary Sewer Extension DATE EXECUTED: DATE COMPLETED: 2 OF 28 REVISION DATE: September 2017 STATE OF GEORGIA RICHMOND COUNTY MAJOR PROJECTS CONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA (CITY) AND CONSULTANT This Agreement is made and entered into this ______ day of _ ___________, 2020 by and between AUGUSTA, Georgia, a political subdivision of the State of Georgia, hereinafter called the “CITY” and Johnson, Laschober & Associates, PC, a Corporation authorized to do business in Georgia, hereinafter called the "CONSULTANT." WHEREAS, the CITY desires to engage a qualified and experienced consulting firm to furnish professional services for: Jack Kelly Road Sanitary Sewer Extension and, WHEREAS, the CONSULTANT has represented to the CITY that it is experienced and qualified to provide the services contained herein and the CITY has relied upon such representation. NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is agreed by and between the CITY and the CONSULTANT that: 3 OF 28 REVISION DATE: June 2011 GENERAL PROVISIONS CONSULTANT has agreed, in this Agreement with CITY to procure the services of licensed design professionals, to provide the engineering services required to provide professional engineering and design services for the Project in accordance with the requirements as outlined in and attached as Attachment A – Scope of Services and other relevant data defining the Project. CONSULTANT COORDINATION The CONSULTANT shall cooperate fully with all municipalities, local government officials, utility companies, and other consultants as directed by the CITY. CONSULTANT and all relevant parties agree to work together on the basis of trust, good faith and fair dealing, and shall take actions reasonably necessary to enable each other to perform this Agreement in a timely, efficient and economical manner. All parties agree to cooperate in a manner consistent with good design practice and will exercise the degree of skill and diligence normally employed by professional engineers or consultants practicing under similar conditions. CONSULTANT will re-perform any services not meeting this standard without additional compensation. AMENDMENTS TO AGREEMENT Every amendment to the Scope of Services shall become and is hereby made a part of this Agreement. Amendments must be fully executed by both the CONSULTANT and CITY to be valid. REDUCTION IN REQUIRED SERVICES If reductions in the required services are ordered by CITY, the credits shall be the amounts for such services as described in subsequently executed Amendments to this Agreement, and no claim for damages for anticipated profits shall accrue to the CONSULTANT. DATE CHANGES If in this Agreement specific periods of time for rendering services are set forth or specific dates by which services are to be completed are provided and if such periods of time or dates are changed through no fault of CONSULTANT, the rates and amounts of compensation provided for herein shall be subject to equitable adjustment. AGREEMENT MODIFICATIONS This Agreement shall not be modified except by a duly executed Amendment hereto in writing under the hands and seals of both parties hereto. TIME OF COMPLETION The time of completion shall be as described in the schedule attached hereto as Attachment D - Schedule. 4 OF 28 REVISION DATE: June 2011 This Agreement shall terminate immediately and absolutely at such time as appropriated and otherwise obligated funds are no longer available to satisfy the obligations of the CONSULTANT on behalf of the CITY under this Agreement. However, CONSULTANT will be compensated for all work prior to termination of contract even if the CITY has obligated the funds to other projects. PROJECT PROGRESS CONSULTANT'S services and compensation under this Agreement have been agreed to in anticipation of the orderly and continuous progress of the Project through completion. LITIGATION Nothing in this Agreement shall be construed as obligating the CONSULTANT to appear, support, prepare, document, bring, defend or assist in litigation either undertaken or defended in behalf of the CITY except in consideration of compensation. All such services required or requested of CONSULTANT by the CITY except suits or claims between the parties to this Agreement will be reimbursed as additional services. BINDINGS It is further agreed that the CITY and CONSULTANT each binds itself and themselves, it’s or their successors, executors, administrators and assigns to the other party to this Agreement and to its or their successors, executors and assigns in respect to all covenants of this Agreement. Except as above, neither CITY nor the CONSULTANT shall assign, sublet or transfer its or their interest in this Agreement without prior written consent of the other party hereto. EXTENT OF THE AGREEMENT This Agreement represents the entire agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations and agreements, either written or oral. 5 OF 28 REVISION DATE: June 2011 DEFINITIONS Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall have the following meanings: Agreement Execution - means the date on which CONSULTANT executes and enters into an Agreement with CITY to perform the Work. Agreement Price - means the total monies, adjusted in accordance with any provision herein, payable to the CONSULTANT under this Agreement. CITY –means a legal entity AUGUSTA, Georgia, a political subdivision of the State of Georgia. CONSULTANT - means the party or parties contracting directly with the CITY to perform Work pursuant to this Agreement. Contract - means the Agreement Documents specifically identified and incorporated herein by reference. Contract Time - means the period of time stated in this Agreement for the completion of the Work. Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity having a contractual agreement with CONSULTANT or with any of its subcontractors at any tier to provide a part of the Work called for by this Agreement. Supplemental Agreement - means a written order to CONSULTANT signed by CITY and accepted by CONSULTANT, effecting an addition, deletion or revision in the Work, or an adjustment in the Agreement Price or the Contract Time, issued after execution of this Agreement. Task Order – means a written order specifying a Scope of Services, time of completion and compensation limit for services being provided by CONSULTANT. Task Orders shall be incorporated by reference as part of the Supplemental Conditions of this Agreement. Work - means any and all obligations, duties and responsibilities, including furnishing equipment, engineering, design, workmanship, labor and any other services or things necessary to the successful completion of the Project, assigned to or undertaken by CONSULTANT under this Agreement. 6 OF 28 REVISION DATE: June 2011 CONTRACT DOCUMENTS List of Documents The Agreement, the General Conditions, the Attachments, and any Supplemental Agreements, including Task Orders shall constitute the Agreement Documents (the “Agreement”). Conflict and Precedence The Agreement Documents are complementary, and what is called for by one is as binding as if called for by all. In the event there are any conflicting provisions or requirements in the component parts of this Agreement, the several Agreement Documents shall take precedence in the following order: 1. Agreement – Including Attachments 2. General Conditions 3. Supplemental Conditions – Including Task Orders 7 OF 28 REVISION DATE: June 2011 GENERAL CONDITIONS 1. COMMENCEMENT OF WORK The performance of services as defined in the Prime Agreement between CONSULTANT and the CITY, and herein described in this Agreement as Attachment A shall be commenced upon receipt by the CONSULTANT of a written Notice To Proceed. The effective date of services shall be defined in the Notice To Proceed. 2. PROFESSIONAL STANDARDS The standard of care for all services performed or furnished by CONSULTANT under this Agreement will be the level of care and that is ordinarily used by members of CONSULTANT’S profession practicing under similar conditions. 3. CHANGES AND EXTRA WORK The CITY may, at any time, request changes in the work to be performed hereunder. All such changes, including any increase or decrease in the amount of the CONSULTANT’s compensation, which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be incorporated in written Supplemental Agreements to the Agreement. Changes that involve an increase in the compensation shall be considered major, and require the approval of the CITY. 4. PERSONNEL The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel necessary to complete this Agreement; none of whom shall be employees of, or have any contractual relationship with, the CITY. All of the services required hereunder will be performed by the CONSULTANT under its supervision, and all personnel engaged in the work shall be qualified and shall be authorized or permitted under law to perform such services. All key professional personnel, including subcontractors, engaged in performing services for the CONSULTANT under this agreement are indicated in a personnel listing attached hereto as Attachment C – Listing of Key Personnel and incorporate herein by reference. No changes or substitution shall be permitted in the CONSULTANT’s Key Personnel without the prior written approval of the CITY or his designee. The CONSULTANT shall employ only persons duly registered in the appropriate category in responsible charge of supervision and design of the work. The CONSULTANT shall endorse all reports, contract plans, and survey data. Such endorsements shall be made by a person duly registered in the appropriate category by the Georgia State Board of Registration for Professional Engineers and Land Surveyors, being in the full employ of the CONSULTANT and responsible for the work prescribed by this Agreement. 8 OF 28 REVISION DATE: June 2011 5. ACCURACY OF WORK The CONSULTANT shall be responsible for the accuracy of the work and shall promptly correct errors and omissions in its plans and specifications without additional compensation. The CONSULTANT shall give immediate attention to these changes so there will be a minimum of delay to others. Acceptance of the work by the CITY will not relieve the CONSULTANT of the responsibility for subsequent correction of any errors and the clarification of any ambiguities. 6. CONFIDENTIALITY The CONSULTANT agrees that its conclusions and any reports are for the confidential use and information of the CITY and that it will not disclose its conclusions in whole or in part to any persons whatsoever, other than to submit its written documentation to the CITY, and will only discuss the same with it or its authorized representatives. Upon completion of this Agreement term, all documents, drawings, reports, maps, data and studies prepared by the CONSULTANT pursuant thereto shall become the property of the CITY and be delivered thereto. Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and findings of the work conducted under this Agreement shall not be presented publicly or published without prior approval in writing of the CITY. It is further agreed that if any information concerning the PROJECT, should be released by the CONSULTANT without prior approval from the CITY, the release of same shall constitute grounds for termination of this Agreement without indemnity to the CONSULTANT, but should any such information be released by the CITY or by the CONSULTANT with such prior approval, the same shall be regarded as public information and no longer subject to the restrictions of this Agreement. 7. OPEN RECORDS CONSULTANT acknowledge that all records relating to this Agreement and the services to be provided under the contract may be a public record subject to Georgia’s Open Records Act (O.C.G.A. § 50-18-70, et seq.). CONSULTANT shall cooperate fully in responding to such request and making all records, not exempt, available for inspection and copying as provided by law. 8. JURISDICTION The law of the State of Georgia shall govern the CONTRACT between CITY and CONSULTANT with regard to its interpretation and performance, and any other claims related to this agreement. All claims, disputes and other matters in question between CITY and CONSULTANT arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The CONSULTANT, by executing this Agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. 9 OF 28 REVISION DATE: June 2011 9. TERMINATION OF AGREEMENT FOR CAUSE If through any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the CONSULTANT shall violate any of the covenants, agreements or stipulations of this Agreement, CONSULTANT will be given the opportunity to commence correction of obligation within 5 days of written notice and diligently complete the correction thereafter. Failure to maintain the scheduled level of effort as proposed and prescribed, or deviation from the aforesaid schedule without prior approval of the CITY, shall constitute cause for termination. The CITY shall thereupon have the right to terminate this Agreement by giving written notice to the CONSULTANT of such termination, and specifying the effective date thereof, at least five (5) days before the effective date of such termination. In such event, all finished or unfinished documents, maps, data, studies, work papers and reports prepared by the CONSULTANT under this Agreement shall become the property of the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents, as mutually agreed by the CITY and CONSULTANT. 10. TERMINATION FOR CONVENIENCE OF THE CITY The CITY may terminate this contract in part or in whole upon written notice to the CONSULTANT. The CONSULTANT shall be paid for any validated services under this Contract up to the time of termination. 11. COORDINATION AND COOPERATION WITH OTHER UTILITIES AND CONSULTANTS CONSULTANT shall thoroughly research all utility records to identify the existing facilities on the submitted roadway plans for avoidance, or resolution, of conflicts with the proposed Scope of Services. If the CITY undertakes or awards other contracts for additional related work, the CONSULTANT shall fully cooperate with such other CONSULTANTs and the CITY employees or appointed committee(s), and carefully fit its own work to such additional work as may be directed by the CITY. The CONSULTANT shall not commit or permit any act which will interfere with the performance of work by any other CONSULTANT or by CITY employees. 12. COVENANT AGAINST CONTINGENT FEES The CONSULTANT warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing business and that the CONSULTANT has not received any non-CITY fee related to this Agreement without the prior written consent of the CITY. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the full amount of such commission, percentage, brokerage or contingent fee. 10 OF 28 REVISION DATE: June 2011 13. RESPONSIBILITY FOR CLAIMS AND LIABILITY The CONSULTANT shall be responsible for any and all damages to properties or persons caused by its employees, subcontractors, or agents, and shall hold harmless the CITY, its officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever to the extent found to be resulting from the CONSULTANT, its subcontracts, or agent in the negligent performance or non-performance of work under this Agreement. These indemnities shall not be limited by reason of the listing of any insurance coverage. 14. INSURANCE The CONSULTANT shall, at all times that this Agreement is in effect, cause to be maintained in force and effect an insurance policy(s) that will ensure and indemnify the CITY against liability or financial loss resulting from injuries occurring to persons or property or occurring as a result of any negligent error, act, or omission of the CONSULTANT in performance of the work during the term of this Agreement. The CONSULTANT shall provide, at all times that this agreement is in effect, Worker's Compensation insurance in accordance with the laws of the State of Georgia. The CONSULTANT shall provide, at all times that this Agreement is in effect, Insurance with limits of not less than: A. Workmen’s Compensation Insurance – in accordance with the laws of the State of Georgia. B. Public Liability Insurance – in an amount of not less that One Million ($1,000,000) Dollars for injuries, including those resulting in death to any one person, and in an amount of not less than One Million ($1,000,000) Dollars on account of any one occurrence. C. Property Damage Insurance – in an amount of not less than One Million ($1,000,000) Dollars from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars. D. Valuable Papers Insurance – in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project. E. Professional Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000. CITY will be named as an additional insured with respect to CONSULTANT’s liabilities hereunder in insurance coverage’s identified in items (b) and (c). The policies shall be written by a responsible company(s), to be approved by the CITY, and shall be noncancellable except on thirty-(30) days' written notice to the CITY. Such policies shall name the CITY as co-insured, except for worker's compensation and professional liability policies, and a copy 11 OF 28 REVISION DATE: June 2011 of such policy or a certificate of insurance shall be filed with the Director at the time of the execution of this Agreement. 15. PROHIBITED INTERESTS 15.1 Conflict of Interest: The CONSULTANT agrees that it presently has no interest and shall acquire no interest, direct or indirect, that would conflict in any manner or degree with the performance of its services hereunder. The CONSULTANT further agrees that, in the performance of the Agreement, no person having such interest shall be employed. 15.2 Interest of Public Officials: No member, officer, or employee of the CITY during his tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. 15.3 Employment of CITY’s Personnel: The CONSULTANT shall not employ any person or persons in the employ of the CITY for any work required by the terms of the Agreement, without the written permission of the CITY except as may otherwise be provided for herein. 16. SUBCONTRACTING The CONSULTANT shall not subcontract any part of the work covered by this Agreement or permit subcontracted work to be further subcontracted without the CITY's prior written approval of the subcontractor. All subcontracts in the amount of $5,000 or more shall include, where possible, the provisions set forth in this Agreement. 17. ASSIGNABILITY The CONSULTANT shall not assign or transfer whether by an assignment or novation, any of its rights, obligations, benefits, liabilities or other interest under this Agreement without the written consent of the CITY. 18. EQUAL EMPLOYMENT OPPORTUNITY During the performance of this Agreement, the CONSULTANT agrees as follows: (1) the CONSULTANT will not discriminate against any employee or applicant for employment because of race, creed, color, sex or national origin; (2) the CONSULTANT will, in all solicitations or advertisements for employees placed by qualified applicants, receive consideration for employment without regard to race, creed, color, sex or national origin; (3) the CONSULTANT will cause the foregoing provisions to be inserted in all subcontracts for any work covered by the Agreement so that such provision will be binding upon each subcontractor, provided that the foregoing provision shall not apply to contracts or subcontracts for standard commercial supplies of raw materials. 19. DRUG FREE WORK PLACE 12 OF 28 REVISION DATE: June 2011 CONSULTANT shall be responsible for insuring that its employees shall not be involved in any manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a controlled substance in the workplace. For purposes of the policy, “workplace” is defined as CITY owned or leased property, vehicles, and project or client site. Any violation of the prohibitions may result in discipline and/or immediate discharge. CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal drug statute conviction for workplace violation. CONSULTANT may require drug or alcohol testing of employees when contractually or legally obligated, or when good business practices would dictate. 20. ANTI-KICKBACK CLAUSE Salaries of architects, drafters, engineer’s, and technicians performing work under this Agreement shall be paid unconditionally and not less often than once a month without deduction or rebate on any account except only such payroll deductions as are mandatory by law. The CONSULTANT hereby promises to comply with all applicable "Anti-kickback" laws, and shall insert appropriate provisions in all subcontracts covering work under this Agreement. 21. AUDITS AND INSPECTORS At any time during normal business hours and as often as the CITY may deem necessary, the CONSULTANT shall make available to the CITY and/or audit representatives of the CITY for examination all of its records with respect to all matters covered by this Agreement. It shall also permit the CITY and/or representatives of the audit, examine and make copies, excerpts or transcripts from such records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. The CONSULTANT shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred on the Project and used in support of its proposal and shall make such material available at all reasonable times during the period of the Agreement, and for three years from the date of final payment under the Agreement, for inspection by the CITY or any reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10%. The CONSULTANT agrees that the provisions of this Article shall be included in any Agreements it may make with any subcontractor, assignee, or transferee. 22. OWNERSHIP, PUBLICATION, REPRODUCTION AND USE All documents and materials prepared as an instrument of service pursuant to this Agreement are the property of the CITY. The CITY shall have the unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, maps, or other materials prepared under this Agreement without according credit of authorship. The CITY shall hold harmless the CONSULTANT against all claims arising out of such use of documents and materials without the CONSULTANT’s knowledge and written consent. 23. VERBAL AGREEMENT OR CONVERSATION 13 OF 25 REVISION DATE: June 2011 No verbal agreement or conversation with any officer, agent, or employee of the CITY, either before, during, or after the execution of this Agreement, shall affect or modify any of the terms or obligations herein contained, nor shall such verbal agreement or conversation entitle the CONSULTANT to any additional payment whatsoever under the terms for this Agreement. All changes to this Agreement shall be in writing and appended hereto as prescribed in Article 3 above. 24. INDEPENDENT CONTRACTOR The CONSULTANT shall perform the services under this Agreement as an independent contractor and nothing contained herein shall be construed to be inconsistent with this relationship or status. Nothing in this Agreement shall be interpreted or construed to constitute the CONSULTANT or any of its agents or employees to be the agent, employee, or representative of the CITY. 25. NOTICES All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices shall be addressed as follows: CITY: CONSULTANT: ADMINISTRATOR AUGUSTA, GEORGIA Johnson, Laschober & Associates, PC 535 Telfair Street 1296 Broad St. Augusta, GA 30901 Augusta, GA 30901 Copy to: DIRECTOR AUGUSTA UTILITIES DEPARTMENT 452 Walker Street; Suite 200 Augusta, GA 30901 26. TEMPORARY SUSPENSION OR DELAY OF PERFORMANCE OF CONTRACT To the extent that it does not alter the scope of this agreement, Augusta, GA may unilaterally order a temporary stopping of the work, or delaying of the work to be performed by CONSULTANT under this agreement. 27. DEFECTIVE PRICING To the extent that the pricing provided by CONSULTANT is erroneous and defective, the parties may, by agreement, correct pricing errors to reflect the intent of the parties. 28. SPECIFIED EXCUSES FOR DELAY OR NON-PERFORMANCE CONSULTANT is not responsible for delay in performance caused by hurricanes, tornadoes, floods, and other severe and unexpected acts of nature. In any such event, the contract price and schedule shall be equitably adjusted. 29. HOLD HARMLESS 14 OF 28 REVISION DATE: June 2011 29. HOLD HARMLESS Except as otherwise provided in this agreement, CONSULTANT shall indemnify and hold harmless Augusta, GA, and its employees and agents from and against all liabilities, claims, suits, demands, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from the negligent performance of its Work. 30. GEORGIA PROMPT PAY ACT NOT APPLICABLE The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act. 31. RIGHT TO INSPECT PREMISES Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work site of CONSULTANT or any subcontractor of CONSULTANT or subunit thereof which is pertinent to the performance of any contract awarded or to be awarded by Augusta, Georgia. 32. E-VERIFY All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia has registered with and is participating in a federal work authorization program. All contractors and subcontractors must provide their E-Verify number and must be in compliance with the electronic verification of work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13- 10-91 and shall continue to use the federal authorization program throughout the contract term. All contractors shall further agree that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to its contract with Augusta, Georgia the contractor will secure from such subcontractor(s) each subcontractor’s E-Verify number as evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to maintain records of such compliance and provide a copy of each such verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform such physical services. 33. LOCAL SMALL BUSINESS LANGUAGE In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractor expressly agrees to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all contracts where a local small business goal has been established, the contractor is required to provide local small business utilization reports. Contractor shall report to Augusta, Georgia the total dollars paid to each local small business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in 15 OF 28 REVISION DATE: June 2011 the format specified by the Director of minority and small business opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the contractor and/or collecting liquidated damages. 34. ACKNOWLEDGEMENT “Consultant acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Consultant is deemed to possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of Consultant's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that the Consultant may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Consultant agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if the Consultant provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Consultant. Consultant assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized, including, without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue producing contracts. [SIGNATURES ON FOLLOWING PAGE] 17 OF 28 REVISION DATE: June 2006 CONSULTANT’S RESPONSIBILITIES CONSULTANT , in order to determine the requirements of the Project, shall review the information in Attachment A – Scope of Services. CONSULTANT shall review its understanding of the Project requirements with CITY and shall advise CITY of additional data or services which are not a part of CONSULTANT’s services, if any, necessary for design to begin. PROJECT UNDERSTANDING Upon request from the CONSULTANT, CITY may provide all criteria and full information as to CITY's and CONSULTANT'S requirements for this part of the project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expendability, and any budgetary limitations. CONSULTANT may request from the CITY to furnish data, reports, surveys, and other materials that may be relied upon in performing CONSULTANT'S services. REVIEW OF WORK Authorized representatives of the CITY may at all reasonable times review and inspect the project activities and data collected under the Agreement and amendments thereto. All reports, drawings, studies, specifications, estimates, maps and computation prepared by or for the CITY in association with this Agreement shall be subject to review. The CITY may at any time request progress reports, prints or copies of any work performed under this Agreement. Refusal by the CONSULTANT to submit progress reports and/or plans shall be cause to withhold payment to the CONSULTANT until the CONSULTANT complies with the CITY’s request in the regard. The CITY’s review recommendations shall be incorporated into the plans by the CONSULTANT. CONSULTANT'S INSURANCE CONSULTANT will maintain throughout this AGREEMENT the following insurance limits as specified in General Condition 14 – Insurance. 18 OF 28 REVISION DATE: June 2011 CITY’S RESPONSIBILITES CITY-FURNISHED DATA CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULTANT's services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. RIGHT TO ENTER The CONSULTANT will notify all property owners or occupants of the intent to enter properties for the purpose of accomplishing work in accordance with the practices of the CITY. The CONSULTANT shall discuss with and receive approval from the CITY prior to sending notices of intent to enter private property. Upon request by the CONSULTANT, the CITY will provide the necessary documents identifying the CONSULTANT as being in the employ CITY for the purpose described in the Agreement. ADVERTISEMENTS, PERMITS, AND ACCESS Unless otherwise agreed to in the Scope of Services, CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for CONSULTANT's services or PROJECT construction. TIMELY REVIEW CITY will examine CONSULTANT's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as CITY deems appropriate; and render in writing decisions required by CITY in a timely manner. PROMPT NOTICE CITY will give prompt written notice to CONSULTANT whenever CITY observes or becomes aware of any development that affects the scope or timing of CONSULTANT's Services, or of any defect in the work of CONSULTANT or construction contractors. CITY'S INSURANCE CITY will maintain property insurance on all pre-existing physical facilities associated in any way with the PROJECT. LITIGATION ASSISTANCE The Scope of Services does not include costs of CONSULTANT for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by CITY. All such Services required or requested of CONSULTANT by CITY, except for suits or claims between the parties to this AGREEMENT, will be reimbursed as additional services. 19 OF 28 REVISION DATE: June 2011 ATTACHMENT A – SCOPE OF SERVICES General: The purpose of the services provided by JLA under this contract is to provide engineering design services necessary for the extension of a sanitary sewer. Phase 1: approximately 10,400 LF from the existing Butler Creek Interceptor Sewer, south along Norfolk Southern Railroad and along Jack Kelly Road to Tobacco Road. Phase 2: approximately 2,200 LF connecting to Phase 1 along the Norfolk Southern Railroad to Peach Orchard Road. Each phase will be delivered as separate construction document packages The designs will incorporate necessary plans and details to support required permitting efforts with respect to the environment-jurisdictional wetlands, state waters and waters of the US, land disturbance (NPDES), floodplain Non-Rise per FEMA, and railroad encroachment permit, if required. I. Basic Services A. Verifications of Existing Conditions: i. Survey: 1. JLA will perform an engineering location survey, including underground utility location work, along the sewer routing. 2. Preparation of easement plats-temporary and permanent. 3. Delineation and platting of jurisdictional wetlands along the sewer routing B. Sanitary Sewer Trunk and Collector Sewer – Study, Design & Bid Documents: i. Study Phase - 30% (70 days from NTP) 1. Provide preliminary sewer routing study considering environmental and floodplain issues, the existing railroad right-of-way, topography, property boundaries, and other above ground and subsurface utilities and structures, constructability and cost. The findings and recommendations from this study will be presented to AUD for review. 2. Define limits of the service area tributary to the proposed sewer extension. 3. Verify number of existing and future customers (residential, commercial, etc.) to be served on both the proposed extension and the future collector extension to Peach Orchard Hwy. based on developability of available land and land zoning. 4. Determine sewer sizing of a) trunk sewer from the existing interceptor sewer along the existing railroad right-of-ay to the point where collector sewers branch off to serve Jack Kelly Road and Peach Orchard Rd. and b) collector sewer serving Jack Kelly Road. 5. Define necessary permits and specific permitting issues. 6. Define easements. 7. Prepare approximated cost of project of the project. 20 OF 28 REVISION DATE: June 2011 ii. Preliminary Design Phase – 60% (130 days from NTP) 1. Develop plan and profile drawings 2. Finalize easement plats 3. Finalize preparation of permit related documents related encroachment into jurisdictional wetlands, state waters and waters of the US and across the railroad right-of-way. Assist AUD preparing applications of the same and in seeking permit approvals. 4. Update approximated construction cost. iii. Progress Contract Documents – 90% (190 days from NTP) 1. Prepare NPDES related documents and assist AUD in application for a NPDES permit. 2. Update approximated construction cost. iv. Bid Documents - JLA will provide drawings and specifications, including the following front-end specifications in digital format for AUD/Procurement – 100% (220 days from NTP): 1. Invitation to Bid 2. Instruction to Bidders 3. Bid Form 4. Agreement 5. Notice of Award 6. Notice to Proceed 7. Change Order 8. Bid Bonds 9. Performance and Payment Bonds 10. General Conditions 11. Supplementary Conditions 12. Special Conditions 13. Application for Payment 14. Certificate of Substantial Completion C. Bid Phase Services i. Attend Pre-Bid Meeting. ii. Issue Addendum (if required). iii. Attend Bid Opening iv. Provide Certified Bid Tabulation and letter of recommendation 21 OF 28 REVISION DATE: June 2011 D. Construction Phase Services i. Attend Pre-construction meeting ii. Review Submittals iii. Attend monthly contractor meetings and progress review iv. Respond to RFI’s and field conflicts v. Perform key inspections vi. Review pay requests vii. Participate in semi-final, final inspections and project acceptance. viii. Project Close-Out – Review and issue as-built drawings prepared by Contractor’s professional licensed surveyor. II. Supporting Services: A. Environmental Services: Jurisdictional Wetland Delineation, USACE Jurisdictional Wetlands Determination; and pre-construction notification (PCN) under terms Nationwide Permitting (NWP) #12 (Utility Lines). B. Geotechnical investigation shall include services as required to characterize subsurface soils and conditions to support design of a sewer crossing (underground or aerial) of Butler Creek, a jack and bore crossing of the railroad and general open trench sewer construction. C. No-Rise Certification: Perform hydraulic evaluation of proposed stream crossing confirming a No with submittal to and approval by Augusta-Richmond County D. Easements – Preparation of utility easements (permanent and temporary) along sewer routing. III. Additional Services: An allowance is proposed to address additional services that may be required for a project of this complexity, for example: A. Stream Buffer Variance: Additional environmental services (state and federal) related to a stream buffer variance if it is determined that encroachment activity does fall within existing exception/permit stipulations under GA EPD, GAR 1000002, etc. for a utility crossing. B. Railroad Encroachment Permit: Railroad crossing of existing railroad right-of-way. This item will only be required if western route is selected running parallel to the existing railroad right-of-way. C. Additional service items to be identified by task number, description and, if pertinent, construction cost. JLA will submit a description of each additional service item with Task Order number, description and fee amount. Work will proceed for each additional task upon approval by AUD. 22 OF 28 REVISION DATE: June 2011 ATTACHMENT B - COMPENSATION The CITY shall compensate the CONSULTANT for services, which have been authorized by the CITY under the terms of this Agreement. The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY and accompanied by all support documentation requested by the CITY, for payment for the services, which were completed during the billing period. The CITY shall review for approval said invoices. The CITY shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs requested or a part thereof, as determined solely by the CITY, are unreasonably in excess of the actual phase of completion of each phase. The CITY shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not considered to be evidence of performance by the CONSULTANT to the point indicted by such invoice, or of receipt of acceptance by the CITY of the service covered by such invoice. The CITY shall pay any undisputed items contained in such invoices. Each invoice shall be accompanied by a letter progress report describing the total work accomplished for each phase and any problems, which have been encountered, which may inhibit execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and an itemized description of the percentage of total work completed for each phase during the billing period. When the CITY authorizes the CONSULTANT to proceed with the work authorized in a Task Order, it agrees to pay the CONSULTANT for work completed, on the basis of the standard billing rates shown in Attachment B to the Contract of those principals and employees engaged directly on the work. Compensation for design services shall be invoices based on the sum of all actual costs incurred in the performance of the work, including all direct, payroll, overall and profit cost in an amount not-to-exceed the compensation set forth in the terms of the Agreement or any authorized Task Order. All invoices submitted by the CONSULTANT shall be detailed to reflect incurred expenses, labor hours and costs by authorized Task. Overtime may be performed at the discretion of the CONSULTANT, but the premium time portion of the overtime will not be billed to the CITY unless the CONSULTANT has requested acceleration of the scheduled work in writing. 23 OF 28 REVISION DATE: June 2011 The fee schedule for services is as follows: I. Basic Services [Phases 1 & 2 (excludes LDP for Phase 2)]: A. Study, Design & Bid Documents (Including Engineering Survey & Land Disturbance Permitting (LDP) 1. Survey including underground locate $33,500 2. 30% Design $30,000 3. 60% Design $27,300 4. 90% Design $28,000 5. Bid Documents $14,500 Sub-Total $ 133,300 B. Bid Phase Services (Phase 1 Only) $ 5,000 C. Construction Phase Services (Phase 1 Only) $ 18,000 D. Project Close-Out Documents (Phase 1 Only) $ 2,000 Sub-Total $ 158,300 II. Supporting Services A. Environmental Services: Jurisdictional Wetland Delineation, USACE Jurisdictional Wetlands Determination; and pre-construction notification (PCN) under terms of Nationwide Permitting (NWP #12; Utility Lines). $ 10,000 B. Geotechnical investigation (soil borings) and report for open trench and pipe bridge construction $ 8,000 C. No-Rise Certification (FEMA approval and model availability thru local AHJ. Estimate -To be performed on a time and expense basis.) $ 6,000 D. Easements (34 small easements at $460 ea.; 5 large easements at $1,150 ea.; and, if required, Norfolk Southern railroad easement at $1,150) – Budget: $ 22,540 Sub-Total $ 46,540 III. Additional Services A. Stream Buffer Variance (If required for aerial crossing of Butler Creek; Estimate - To be performed on a time and expense basis.) $ 5,000 B. Railroad Encroachment Permit (If required; Estimate – To be performed on a time and expense basis.) $ 5,000 C. Other services to be determined and performed under approved Task Order on a time and expense basis. $ 15,000 Sub-Total $ 25,000 IV. Total Lump Sum PO Amount $ 229,840 24 OF 28 REVISION DATE: June 2011 ATTACHMENT C – LISTING OF KEY PERSONNEL CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel below, including a designated Program Manager will not change or be reassigned without the written approval of the CITY. Those personnel committed for this work are as follows: Trevor Wimberly, PE Program Mgr. Rich Laschober, PE Technical Advisor; QCQA Mgr. Justin Purucker, PE Civil Design Engr. Will Buchanan, PE Civil Design Engr.- FEMA/No-rise Cristo Eclavea Civil Designer 25 OF 28 REVISION DATE: June 2011 ATTACHMENT D – SCHEDULE FOR PERFORMANCE The schedule for performance is as follows: 1. Survey and Study Phase - 30% (70 days from NTP) 2. Preliminary Design Phase – 60% (130 days from NTP) 3. Progress Contract Documents – 90% (190 days from NTP) 4. Bid Documents for AUD/Procurement – 100% (220 days from NTP) 26 OF 28 REVISION DATE: June 2011 CONSULTANT SERVICES As a part of this Agreement the CONSULTANT agrees to furnish the following checked items (CONSULTANT to initial in the space provided acknowledging responsibility to furnish said item). Prior to Authorization To Proceed: Detailed Scope of Services based upon Schedule A of this Agreement to be submitted with Cost Proposal clearly defining the CONSULTANT’S understanding of the project limits, design objectives and CONSULTANT’S services to be provided. Cost Proposal that will include cost of surveying, design, preparation of construction plans and specifications, and other services requested in the CITY’s Request for Proposal. Schedule for submittal of review documents at 30%, 60%, and 90% completion; and final documents. Prior to submitting 30% review documents: Locate all existing utilities using available information collected by the CONSULTANT. The CITY will furnish available information on water and sewer locations however the CONSULTANT must verify to CITY’S satisfaction. Provide CITY with information on the project site(s), including the following: • Past and present use of the land (specifically identify any landfilling activities in the area); identify any nearby designated wetlands • Soil type(s) • Boring results when required by CONSULTANT for new facilities or where depth of line and existing site conditions warrant. • Brief description of the area (e.g., residential, commercial, industrial) including general slope of the land, and whether trees, signs, etc. will be in conflict with the new facilities. Include number of properties affected and number of easements required with property owners identified • Identification of potential problems in meeting design objectives. Site Plan (If Required) Throughout project: Prepare printed responses to comments received from the CITY following reviews. Provide the necessary plats for easement acquisition and DOT/other permit applications. Prepare Public Works/DOT/Other permit applications for signature by the CITY. Prepare and submit plans to EPD for review and approval when required. 28 OF 28 REVISION DATE: June 2006 ADDITIONAL SERVICES: 1. Revisions to the plans/contract documents to extend the limits of the project after this AGREEMENT has been executed by the CITY. 2. Revisions due to incorrect locations of existing utilities by the CONSULTANT (i.e., correct location given by CITY, incorrectly marked on plans by engineer) will be the responsibility of the CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government agency at their request will be considered an additional service. 3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY. 4. Other not described above, as approved by the CITY. NOTE: It is the responsibility of the CONSULTANT as contracted by the CITY to provide professional surveying and engineering services. It is expected that such professionals will operate in a manner which assures the interests of the common welfare, rather than in a manner which promotes their own financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a client. It is the duty of the CONSULTANT to protect the safety, health and welfare of the public in the performance of their professional duties. 2018 Project Recommendations for Design Professionals Water Design 1. Wooten Road Water Main Upgrade – WK Dickson & Company, Inc. 2. Fleming Acres Water Main Upgrade – Cranston Engineering Group, P.C. 3. Fort Gordon: B Street Water Main – ZEL 4. Fort Gordon: Cyber CoE Campus 8th Avenue Water Main – TBD 5. Miscellaneous Fort Gordon Water and Sewer Projects ‐ Infrastructure Systems Management, LLC 6. Fort Gordon: Backflow Preventer Replacement (50) ‐ TBD Sewer Design 1. Jack Kelly Road Sanitary Sewer Extension– Johnson, Laschober & Associates, P.C. 2. Belair/Barnett Crossing Sewer Masterplan & West Basin Design – W.K. Dickson & Company, Inc. 3. Belair/Barnett Crossing Sewer East Basin Design – Constantine Engineering, Inc. 4. Fort Gordon: 15th Street Collector Sanitary Sewer – W.R. Toole Engineers, Inc. 5. Fort Gordon: Cross‐Basin Lift Station and Force Main – Goodwyn, Mills and Cawood, Inc. 6. Fort Gordon: Western Trunk Sanitary Sewer Repair and Replacement – TBD Commission Meeting Agenda 4/21/2020 2:00 PM Augusta Jewish Museum :Court of the Ordinary Buiding Phase I Construction Department:Planning & Development Department Department:Planning & Development Department Caption:Court of the Ordinary Building – Phase I Construction. Historic Augusta, Inc. as the lessee of the property at 525 / 527 Telfair Street, also known at the Synagogue and Court of the Ordinary buildings, is requesting approval of the proposed Phase I construction work on the Court of the Ordinary building for the Augusta Jewish Museum. Background:At the called meeting on July 26, 2016, the Augusta Commission approved leasing the subject property to Historic Augusta, Inc. that subsequently subleased the subject property to the Augusta Jewish Museum, a non-profit corporation. The premises is to be used as the Augusta Jewish Museum for conducting historical, educational, and community-related activities. Analysis:Planning has been completed for the Augusta Jewish Museum’s Phase I, which will be housed in the Court of the Ordinary building. Architectural plans and specifications have been prepared by Studio 3 Design. Bids for Phase I construction were solicited, and Duckworth Development was the successful bidder…. At this time, Historic Augusta is requesting approval to move forward with the project. This request is in accordance with the lease agreement between Augusta, GA. and Historic Augusta, which states that alterations or additions to the premises and any repairs, which may alter the physical appearance of the premises, shall not be made without the advance written approval of the lessor. Financial Impact:N/A Alternatives:Disapprove Cover Memo Recommendation:Approve Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo HISIORIC AI,reTIS:DA OITICERSI,t. Hcdd Robqrs Pruideil Dr. Bdtjmi!P. Celh FiBt Via PruH.fl ME. ElizlbGth fwHoptitr*a od Yla Pandcn Mr. NahmVick Sa@rVj [4. B. MordThmpmTwr EONOBA.IY TEUSTEES !v{n.JrcgwlyoMmry Blmhd ie. Patrid G.Hmhrd Mrs Am B. Boardrm Mr. Clrytor P.Br&ru UI L{rs. Rquld W. Bmr Dr. teAmCddwll MB Joc D. Cldstim Lt!, MrisCrtcclrk trtr. D. tlnghCmdlyNt Bryoltl Hdt@mlvt G6grS, Heimlf-W.Tm6tHdlto li,ft. hul G. KLA li,{E W. L. M. Kroq Jr. M!s. Willia S. MnkIIl Mr. W.Cm@Nixq Mr. Robat C. Osbsuc irr- H- M. O3tq!Ji. Mr- Thms !1. Robcns lvlB PEI S. SiE6 MF, Rrdolph R. Snith TAUSTEESlvt Drir H. 8oo Mrr. CEd MBtrEtt Mr. Rob6t D. EovEd Mrs. Ja HodgEs Buc$Mt Oargc D. BudrLte RrlEl Crgl? Mr. Jotln D CltE V Mr. Brmdm K. DiatItt. Mrk S. Dqrhrc lvlr. Iolo A DoSach tvlrs. Prncla Dqainqf-Urs MnAmW.Ercll Hm. Edwsd Jotn Rythe Dr. ElmGffi Dr. Fryc Hrgrryc t"lr. Bojmin R. Hmim MB. Grrgo$raHowdLlqtMit!MD tvrr NdEr M. ,oUe Mr. &adlcy Kirg Mrr. AmButlqKm Dr. Jslru LEc Mr, JolD R-8. Logl{n Willim L. Mrclchtvt Rpbd L. n/bildin Mr. Jolm tvicBray6 Mra Eliabcrh Jickm McOe !vlr. lme O'Nsal Ho. J. CdlisL OEirErMi Ell6 Ncd Pruin lvfr. Scm Rhdr Mrl. Jo)rG Richsds Mr:, LmPmrsRobbios Mr. Clris Rutr ti,lB. Ke. Solrrit &ilcyMr- Scylre 8. Scon,tr. Mr. Artdcy Hck Smith Mr. JcfrPsul Spcut Mrs, Enity C. Stcvm Mr8. McglD6tSur6l l"lr. Smul E, Tyrca, Jr. Ne. J. t\da(wll V.lldroa Jr. Dr. Tlna Whit lrw Ir,i. Jdo H. Willimrlvt RohS.WyE l"ft. KirtyT. Ym EX OITICIO ME. Am S. ncyd Mrr. Ctri:tir Millq-BsttsSIAT? lvlr. Erick D Mq4m€ryFearivDtreW Mrr. Robvn A, AndsnPt eMitn SafliM Dttaw M.. Kryh M. Ctuddll Adniilstutive Aslsfit March 10,2020 Augusta, Georgia Office of the Mayor 535 Telfair Sheet, Suite 200 Augustia, GA 30901 Re: Augusta Jewish Museum, Approval of phase I construction br court ofOrdinary Building Dear Honorable Mayor Davis: ln accordance wjth paragraph 11 of the Lease Agreement between Augustra, Georgia and Historic Augusta, tnc., lnc. dated26 July 2016 .regardr.ng the properties known as the synagogue and court of oroinarylocated on the Municipal Building campus aisss relfair street, we aresubmitting this report. The buildings are leased by Historic Augusta, lnc.,ard sublease! by_the Auglsta Jewish Museum, both nonprofiicorporations registered in the State of Georgia. Planning has been completed for the Augusta Jewish Museum'sPhase l, which will be housed in the Court of Ordinary Building. Architec*ural Plans_and specificatio_ns haye been prepared by stuiio 3 Deiign, with EllenNeal Pruitt as principal architect. Bids br phase ! construction ileresolicited, and Ducl<worth Development was the successfut bidder.As outlined Fl* Augusta government approval is required prior toconstruction when that construction impacG the ekerior of thistructure. our plans do have a minimal irnpact on the exterior of thestrucfure known as the court of ordinary. As a result, Historic Augusta applied for and obtained staff approvat otttre Augusta Jewish Mujeum,sdesign and construction plans from Augusta planning and oevelopmeniunder provisions of the Augusta Historic preservatioi ordinance. ' After your review, we request written authorization to proceed withPhase I construction on the Augusta Jewish Museum at the bourl ofOrdinary. As specified in the provisions in paragraph 11 of the lease, we lntendto comply the the following requirements:. Any and all repairc, alterations and additions made to the premises will be and remain a part of said premlses, and shall be sunenderedto the Lessor by the Lessee at the expiration of the term of this lease.(The Lease cg,lls for tnnsfer of ownership from the Lessor to thetessee at the expintion of the term of tie /ease as longas lcanbusrequiroments have been met, which isfuily expeded altnisfime).. Any alterations or addlfions to the preftises and any repalri,whigh may affect the physlcal appearance of the prSmles, shallnot be made without advance.writlen approval of theLessor. (which is the purpose of /&,ts iimmuntcatton). POST OFFICE BOX 37, AUGUSTA, GEORGI,A3O9O3-0037TEL706.724.W6 FAX706.724.3083 www.historicaugustr.org t Office of the Mayor, re: Augusta Jewish Museum, March LO,ZOZO Page 2 of 3 . Any and all repairs, alterations and additions to the Premises shall be perbrmed in a good and workmanlike manner using appropriate historic or new materials and equipment and in compliance with all safety codes and regulations. (To this end, the Lessee has obtained a Ceftifrcate of Approprtateness frcm the Augusta Planning and Development Department under provisrbns of the Augusta Historic Preseruation Ordinanc.e. The Ceftificate of Apprcpriafeness r.s attached to this report for rcference).. ln the event that any repairs, additions, alterations or improvements are made by the Lessee after obtaining the written consent of the Lessor through a contractor, the Lessee agrees that it will closery supervise such work and see that all laborers and materialmen are promptly paid so that no lien will accrue or be filed against the Premises. ln the event the Lessee hires laborers and/or purchases material itself for the improvement of the Premises, it will prompfly pay all charges for such labor and materials when the same become due so that no liens will a@rue or be filed against the Premises and no claim can be asserted against Lessor for such payment.. Lessor shall have the right to call upon the Lessee for a stiatement or other information conceming the payment of any contractor, laborer and/or materialman who may have furnished labor or materials for the improvement on the Premises and Lessee covenants and agrees that it will immediately gave full information in regard to al! such to the Lessor upon demand.. Lessee shall have the right to remove Lessee's personal property in the nature of trade and/or business fixtures from the Premises at the expiration of this Lease, but Lessee shall, at ib own expense, repair any damage to the Premises which may result ftom the removal therefrom of any such personal property of Lessee.. Nothing in this paragraph or in this Lease shall be construed to authorize the Lessee to remove from the Premises any heating or air conditioning equipment, any electric wiring, electric fixtures, switches, duct-work, pipes, plumbing fixtures, ceiling fans, or any similar materials or equipment which may have been installed by Lessee. Said materials shall become the property of the Lessor upon the termination of this Lease, but shall also remain part and parcet of the premises upon the execution of the transfer of the propefi. As provided in Paragraph 11, cited above, we will need ,,advance wrltten approval" by the Lessor (Augusta, Georgla) ln order for our contractor to proceed. Attached for your review are the following: Office of the Mayor, re: Augusta Jewish Museum, March IO,ZOZO Page 3 of 3 1. complete set of architectural plans and specifications prepared by Studio 3 Design 2. Certificate of Appropriateness authorized March 5,2020 Should you require further information, please let me know at your earliest convenience. As specified in the provisions in Paragraph 23 of the lease, we intend to fully comply with the requirement Orat our contractor obtain required insurance. Thank you for your prompt attention to this matter. Sincerely, $frrr)rA.ry Erick D. Montgomery Executive Director Historic Augusta, !nc. ("the Lessee") President Augusta Jewish Museum (sub-lessee) cc: Augusta Law Department Mr. Wayne Brown, City Attorney 535 Telfair Street, Building 3000 Augusta, 6A 30901 Commission Meeting Agenda 4/21/2020 2:00 PM Red Crab Alcohol Application Department:Planning & Development Department:Planning & Development Caption: New Location: A.N.2013: A request by Jin Quan Lin for a consumption on premise Liquor, Beer & Wine License to be used in connection with Red Crab located at 3206 Peach Orchard Rd. There will be Sunday Sales. District 6. Super District 10. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $5,715.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant's statements. The Sheriff's Office approved the application subject to additional information. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Case Number: Application Type: Business Name: Hearing Date: Report Prepared By: PLANNING & DEVETOPMENT DEPARTMENT STAFF REPORT A.N.20-13 Consumption on premise Liquor, Beer, Wine & Sunday Sales Red Crab April2,2020 Julietta H. Walton, Business License & Customer Service Manager Applicant: Property Owner: Address of propefi: Tax Parcel f: Commission Distrlct: Background: Jin Quon Lin H/S Southlo Lt-C 3206 Peach Orchard Rd 11G.3-222-00-0 District: 6 Super District: 10 New Location ANALYSTS: Location restrictions:zoning and proximity to churches, libraries, schools and publicrecreation areas. o Zoning:L-l (Light tndustrial) Zone o Distance Requirements: The proposed location for consumption on premise Liquor, Beer &wine meets the minimum distance location to churches, schools, libraries and public recreationareas. There will be Sunday Sales ADD ITIONAL CONSI DERATIONS: r Reputation' character' The applicant's reputation, character, trade and business associations orpast business ventures, mentar and physical capacity to conduct business.o Previous violations of liquor laws. lf the applicant is a previous holder of a license to sell :l:", ;jl|,H:rs' whether or not he has violated any taws, regutations or ordinance retating to o Manner of conducting prior liquor business. lf the applicant is a previous holder of a license tosell alcoholic liquors, the manner in which he conducted the business thereunder especially as to the necessity for unusual police observation and inspection in order to prevent the violation of any law, reguration or ordinance rerating to such business.o Location. The location for which the license is sought, as to traffic congestion, general characterof neighborhood, and the effect such an establishment would have on the adjacent surroundingproperty values. o The proposed location is a Full Service Restaurant.o Number of licenses in a trading area. The number of licenses already granted for similarbusiness in the trading area of the place for which the license is sought.o The proposed location is a Full Service Restaurant surrounded by other commercial uses.o Dancing' lf dancing is to be permitted upon the premise for which the license is sought and theapplicant has previously permitted dancing upon the premises controlled or supervised by him,the manner in which he controlled or supervised such dancing to prevent any violation of anylaw, regulation or ordinance.o Previous revocation of license. lf the applicant is a person, whose license issued under thepolice powers of any governing authority has been previously suspended or revoked or who haspreviously had an alcoholic beverages licenses suspended or revoked. payment of taxes. lf theapplicant and business are not delinquent in the payment of any local taxes.o congregation of minorc. Any circumstances, which may cause minors to congregate in thevicinity of the proposed location, even if the location meets the distance requirement undersection 6-2-64 (b) herein.o Prior incidents' Evidence that a substantial number of incidents requiring police interventionhave occurred within a square city block of the proposed location during the twelve (12) monthsimmediately preceding the date of application.r Previous Denial or Revocation. The denial of an application or revocation of a license, occurring ::tl]l:nt preceding twelve (12) months, which was based on the quatifications of the proposedtocatton. FINANCtAt !MpACT: The applicant wiil pay a fee of 55,715.00. RECOMMENDATION: The Planning & Development approved the application subject to additional information notcontradlcting the applicant,s statements. The Sheriffs office approved the application subject to additional information not contradictinga pplicant,s statements. Note: The stalf report includes the information available approximately two weeks prior to the publicServices committee meeting. lt represents an evaluation of the facts presented by the applicant,research done by the staff, and consideration of the relevant factors in the comprehensive Zoningordinance and the Alcohol ordinance of Augusta, Georgia. New facts may emerge and staff reserves theright to make an oral recommendation at the hearing based on all the information available at that time. Page I of2 Title* Applciation Agenda Category Agenda Type Public Service Committee Meeting Crcate Date 9t11t2020: S:27 pM Item Details Meeting AttadlmenE Comments Inside Routing Outside Routing Hisbry Consent Agenda: E Consent Agenda: Show Cover Memo: E] Sno*, Cover Memo: New Location, aiiO-f i,-e t"qu.st by Jin Quan Lin for a consumption on premiseLiquor, Beer & Wine License to be used in connection with Red Crab located at 3206 Peach Orchard Rd. There will be Sunday Sales. District 6. Super District 10. Background: ,' This is a New Location SummaryFinancial: Planning & Development Presenter: The appricant meets the requirements or tn. city or Augusta,sAlcohol Ordinance. http://agenda/agendaTool/ItemDetailsPage.aspx?itemlD=0&CategoryID:91&DeptlD=33... 3/lI/z0zo PageZ of 2 The applicant will pay a fee of $5,715.00. Alternatives: The Planning & Devel-opment approved the apptication subject toadditional information not contradi-cting the applicant,sstatements. The Sheriff's Office a oved the application subiect to additionaf .t v Item Saved @3@@ http:i/agenda/agendaTool/ItemDetailsPage.aspx?ItemlD:0&CategoryID=92&DeptlD=33... 3lll12020 Commission Meeting Agenda 4/21/2020 2:00 PM HCD_ Micro-Enterprise Technical Assistance Economic Development Program (Facility Usage) Request Department:HCD Department:HCD Caption:Motion to approve HCD’s MOU with Antioch Ministries, Inc. in support of the Micro-Enterprise Technical Assistance Economic Development Program. The MOU provides training space to support the program’s ability to increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses. Background:Housing and Community Development (HCD) has established, as part of HCD’s full Economic Development Program, a Micro- Enterprise Technical Assistance for Small Business Programs. The program is designed to stimulate economic growth and create or expand locally owned and operated businesses that will improve the economic conditions of residents in the local community. This program is funded through entitlement allocation dollars from the United States Department of Housing and Urban Development (HUD) under the Community Development Block Grant (CDBG). HCD’s Program is designed to operate in compliance with the regulations as described at 24 CFR 570.201(o). Eligible participants, referred to in the program rules as a microenterprise, constitute a commercial enterprise (i.e. business), that has five or fewer employees, one of whom owns the enterprise. For the purposes of this program, eligible businesses must be located in Augusta- Richmond County and employ low-to-moderate income-eligible employees within their business. This program will provide an intensive, best-practice tested business-training regimen in partnership with the University of Georgia’s Small Business Development Center (UGA SBDC) (see attached Program Design for details) and related opportunities for participants to receive affordable financing to start up or expand. This program will also be useful for small, start-up businesses as the loan or grant terms are flexible and can be tailored to the needs of the business, which can be identified and addressed through the Cover Memo technical assistance and training phase of the program. This request involves the approval of HCD’s full Economic Development Program, as described in the attached Program Design document. Analysis:The approval of HCD’s MOU with Antioch Ministries, Inc. in support of HCD’s Micro-Enterprise Technical Assistance Economic Development Program will provide no-cost training space for the program to utilize to increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses. Financial Impact:HCD’s MOU with Antioch Ministries, Inc. in support of HCD’s Micro-Enterprise Technical Assistance Economic Development Program will provide training space to HCD at no cost. HCD’s Program is designed to operate in compliance with the regulations as described at 24 CFR 570.201(o). Alternatives:Do not approve HCD’s MOU with Antioch Ministries, Inc. in support of the Micro-Enterprise Technical Assistance Economic Development Program. The MOU provides training space to support the program’s ability increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses. Recommendation:Motion to approve HCD’s MOU with Antioch Ministries, Inc. in support of the Micro-Enterprise Technical Assistance Economic Development Program. The MOU provides training space to support the program’s ability to increase capacity and opportunity for economic growth through the creation or expansion of locally owned and operated businesses. Funds are Available in the Following Accounts: MOU carries no inherent costs. REVIEWED AND APPROVED BY: Cover Memo MEMORANDUM OF UNDERSTANDING BETWEEN AUGUSTA HOUSING AND COMMUNITY DEVELOPMENT AND ANTIOCH MINISTRIES, INC. Whereas, Augusta Housing and Community Development is a Department of the City of Augusta with a primary focus on creating positive change by promoting self- sufficiency through partnership in economic development, quality housing, and neighborhood reinvestment. AND Antioch Ministries, Inc. is committed to revitalizing distressed communities by building healthy, socio-economically diverse neighborhoods for the citizens of Augusta, Georgia. AND working together Augusta Housing and Community Development and Antioch Ministries, Inc. will assist new and existing micro-enterprise (i.e. businesses) with growing locally owned and operated businesses by providing no-cost space for training through the Micro Enterprise Technical Assistance Program. NOW, THEREFORE, BE IT RESOLVED that the Augusta Housing and Community Development and Antioch Ministries, Inc. enter into this Memorandum of Understanding to assist assists new entrepreneurs through Micro-Enterprise Technical Assistance and trainng. I. Augusta Housing and Community Development Responsibilities: 1. Provide micro-enterprise technical assistance directly or through contracted organizations, as described in applicable program manuals. 2. Provide small business development funding opportunities as described in HCD’s Economic Development Program manual. 3. Build a model of partnership in economic development that can be replicated in other counties/areas. 4. Provide learning opportunities in conjunction with Antioch Ministries, Inc. for new and potential local business owners. 5. Foster partnerships through Augusta Housing and Community Development’s resources that would benefit our local small business community. II. Antioch Ministries, Inc. Responsibilities: 1. Become familiar with all of the City of Augusta’s micro-enterprise technical assistance and training services to better utilize them to benefit startup organizations. 2. Provide on-going access to the community-training center at the small business incubator for classes and workshops scheduled through HCD’s micro-enterprise technical assistance program at no cost to HCD. Scheduling shall be coordinated with Antioch Ministries, Inc., based on the final implementation of the training agenda for each cohort. 3. Continue to collaborate with the City of Augusta under all partnerships established under Antioch Ministries’ umbrella, with no impact of this Agreement upon other operations with HCD or other City of Augusta representatives. III. Assurances: 1. This Memorandum of Understanding is contingent on continued funding. Either party may cancel this agreement with 30 days written notice or if funding becomes unavailable. This MOU shall be considered to renew annually upon the 1-Year anniversary of the dates affixed below, unless otherwise amended by either party to the terms of the MOU. 2. By mutual written consent, the parties to this Agreement may amend or modify this Agreement; however, should such an amendment or modification change the scope of responsibilities compared to those listed above, such change must receive prior mutual approval by both the City of Augusta and Antioch Ministries, Inc.. All approved amendments must be expressly written and signed by both the City of Augusta and Antioch Ministries, Inc. 3. Antioch Ministries, Inc. agrees to comply with all federal and state customer program participation requirements; eligible customers will be served without regard to race, familial status color, religion, sex, national origin, marital status or disability. IN WITNESS WHEREOF, the parties hereto have caused this Memorandum of Understanding to be executed on the day and year below. ATTEST: Antioch Ministries, Inc. ATTEST: Housing and Community Development By: _____________________________ By: _________________________ Sclyance B. Scott Hawthorne E. Welcher, Jr. As President / CEO As Director, HCD DATE: _______________________ DATE: _______________________ Commission Meeting Agenda 4/21/2020 2:00 PM Fort Gordon Cross Basin Lift Station and Force Main Change Order No. 1 Department:Utilities Department:Utilities Caption:Consider approval of Change Order No. 1 to Legacy Water Group’s contract to construct the Fort Gordon Cross Basin Lift Station and Force Main. Background:Augusta Utilities Department (AUD) is the contracted water, sanitary sewer, and irrigation utility provider for Fort Gordon. AUD has contracted Legacy Water Group, LLC (Legacy) to construct the Fort Gordon Cross Basin Lift Station and Force Main. During construction of the lift station, Legacy uncovered unforeseen conditions at the planned connection to the existing manhole, which requires relocating the manhole and sewer. Since we must replace this section of sewer at the lift station, we are extending that replacement length slightly past the lift station so it will also resolve the problem sewer noted in CH2M’s Wastewater Modeling Support for Fort Gordon report. The change order includes additional jack and bore lengths at road crossings to extend the casings past unmarked utilities. Goodwyn, Mills and Cawood (GMC) explains the issues and recommends approval in the attached change order documents. The change order cost will be paid by Fort Gordon within the project budget. Analysis:AUD reviewed the changes and concurs with GMC’s recommendation to approve Change Order No. 1 in the amount of $393,142.00. Financial Impact:$393,142.00 funding is available from the following accounts: 515043420-5425210/88880190-5425210. Alternatives:No alternatives are recommended. Recommendation: Cover Memo Recommend approval of Change Order No. 1 in the amount of $393,142.00 to Legacy Water Group’s contract. Funds are Available in the Following Accounts: Funds are available in the following accounts: 515043420- 5425210/88880190-5425210. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # Item Description Est. Qty Units Unit Price Total Price S-4A Chamberlain Avenue - 20" Jack & Bore Steel Casing 40 LF $610.00 $24,400.00 S-4B Barnes Avenue - 24" Jack & Bore Steel Casing 30 LF $610.00 $18,300.00 S-4C Lane Avenue - 24" Jack & Bore Steel Casing -25 LF $610.00 ($15,250.00) S-4D Brainard Avenue - 24" Jack & Bore Steel Casing 50 LF $610.00 $30,500.00 S-4E Rice Road - 24" Jack & Bore Steel Casing 20 LF $610.00 $12,200.00 TOTAL Jack & Bore Overrun $70,150.00 S-6 48" Precast Doghouse Manhole 1 EA $12,900.00 $12,900.00 S-7 96" Precast Doghouse Manhole 2 EA $38,000.00 $76,000.00 S-8 48" Diameter Manhole 3 EA $10,000.00 $30,000.00 S-8 60" Diameter Manhole 1 EA $17,000.00 $17,000.00 S-9 18" DR 26 PVC Sewer Pipe 984 LF $113.00 $111,192.00 M-5 Clearing 1 AC $20,000.00 $20,000.00 LS-1 Mobilization And Demobilization 1 LS $4,000.00 $4,000.00 LS-2 Bonds & Insurance 1 LS $4,600.00 $4,600.00 LS-3 Temporary Erosion & Sedimentation Control 1 LS $3,100.00 $3,100.00 LS-5 Permanent Grassing 1 LS $3,900.00 $3,900.00 LS-6 Abandon Existing Manholes 1 LS $5,800.00 $5,800.00 LS-7 Lump Sum Construction (Mobilization, Survey, By-Pass Pumping, Testing, 1 LS $51,000.00 $51,000.00 S-6 72" Doghouse Manhole -1 EA $16,500.00 ($16,500.00) TOTAL Additional Gravity Sewer $322,992.00 TOTAL Proposed Change Order Amount $393,142.00 S SSMH #32 TOP 392.66 I.E. 380.76 S 18" D I SSMH #31 TOP 391.60 I.E. IN: 380.00 I.E. OUT: 379.84 CLE A R I N G L I M I T S CL E A R I N G L I M I T S 10 ' T Y P . IS S U E D A T E Su i t e 5 0 5 T 7 0 6 . 2 5 1 . 9 0 9 9 G M C N E T W O R K . C O M Au g u s t a , G A 3 0 9 0 1 14 5 0 G r e e n e S t r e e t DE S I G N E R : DR A W N B Y : EN G I N E E R : PR O J E C T M A N A G E R : GSGSMF KT 30 % S U B M I T T A L 60 % S U B M I T T A L 90 % S U B M I T T A L N/ A FI N A L N/ A N/ A N/ A FO R T G O R D O N C R O S S B A S I N LI F T S T A T I O N & F O R C E M A I N AU G U S T A U T I L I T I E S D E P A R T M E N T AU D P r o j e c t F G _ 2 0 1 8 - 0 0 5 GM C P r o j e c t C A U G 1 8 0 0 0 4 E D G F H 1 2 3 4 65 7 8 109 B C A E D G F H B C A 1 2 3 4 65 7 8 109 This drawing is and shall remain the property of Goodwyn, Mills and Cawood, Inc. (GMC). Unauthorized use of any kind including use on other projects is prohibited. In the event that a conflict arises between the sealed drawings and the electronic files, the sealed drawings will govern. ©Goodwyn, Mills and Cawood, Inc. (GMC) DR A W I N G F I L E : W : \ C i v i l \ C A U G P r o j e c t s \ A u g u s t a U t i l i t i e s D e p a r t m e n t \ C A U G 1 8 0 0 0 4 - F o r t G o r d o n C r o s s B a s i n N e w \ 0 D W G \ + C A D \ 0 1 B I D D R A W I N G S \ 0 3 C I V I L \ C - 9 5 0 - 9 5 2 - A D D I T I O N A L S E W E R . d w g PL O T T E D : F e b 0 6 , 2 0 2 0 - 1 0 : 5 7 a m SA N I T A R Y S E W E R BY - P A S S C- 9 5 0 PROFILE 1" = 20' HORIZONTAL 1" = 5' VERTICAL SCALE: 0'10'20'20'40' 1" = 20' PLAN1 C-950 NOTE: 1.ALL ADDITIONAL SEWER PIPING SHALL BE 18" PVC SEWER PIPE. 2.ALL MANHOLES & DOG-HOUSE MANHOLES SHALL BE COATED WITH SIKA-GARD 62 (OR APPROVED EQUAL) AS RECOMMENDED BY THE MANUFACTURER. 3.ALL PIPE-MANHOLE CONNECTIONS TO BE MADE WITH A FLEXIBLE PIPE BOOT. 4.DEMO ALL ABANDONED MANHOLES AND CAP/PLUG ALL ABANDONED PIPE. MANHOLE #7 8' Ø DOGHOUSE MANHOLE TOP EL. 391.60' I.E. IN 379.87' I.E. OUT 379.77' MANHOLE #6 6' Ø MANHOLE TOP EL. 391.60' I.E. IN 380.07' I.E. OUT 379.97' MANHOLE #5 6' Ø MANHOLE TOP EL. 392.66' I.E. IN 381.23' I.E. OUT 381.13' MA N H O L E # 6 MA N H O L E # 5 PLUG 18" PIPE MA T C H L I N E MA N H O L E # 7 32 LF 18" SAN @ 0.40%EX 18" SAN 320 LF 18" SAN @ 0.34% 203 LF 18" SAN @ 0.34% 0+00 395 385 405 375 415 395 385 405 375 415 0+50 1+00 1+50 2+00 2+50 3+00 3+50-0+50 4+00 380 385 390 378 379 381 382 383 384 386 387 388 389 39 1 39 2 393 394 380 378 379 381 382 383 384 385 390 395 38 3 384 386 387 388 389 391 392 393 394 396 397 398 399 S S S18"VC 18"VC 15"V C 15"VC SCOUT LAKE R O A D SSMH #33 TOP 390.29 I.E. 381.49 SSMH TOP 393.89 I.E. 382.99 SSMH TOP 410.41 I.E. 401.91 400 405 398 399 401 402 403 404 406 407 408 390 395 391 392 393 394 396 397 398 410 409 411 380 380 381 381 381 382 382 383 383 384 384 3 8 4 3 8 5 385 385 3 8 5 3 8 4 3 8 3 3 8 2 3 8 6 386 386 3 8 6 387 387 387 388 388 388 388 388 389 389 389 389 389 390 391 388 388 390 390 390 391 391 387 386 389 388 CLEARING LIMITS CL E A R I N G L I M I T S CLEARING LIMIT S 10 ' T Y P . 10 ' T Y P . CLEARING LIMITS CRUSHED STONE PAVING 4' x 4' SQUARE CONCRETE PAD MANHOLE #2 6" IS S U E D A T E Su i t e 5 0 5 T 7 0 6 . 2 5 1 . 9 0 9 9 G M C N E T W O R K . C O M Au g u s t a , G A 3 0 9 0 1 14 5 0 G r e e n e S t r e e t DE S I G N E R : DR A W N B Y : EN G I N E E R : PR O J E C T M A N A G E R : GSGSMF KT 30 % S U B M I T T A L 60 % S U B M I T T A L 90 % S U B M I T T A L N/ A FI N A L N/ A N/ A N/ A FO R T G O R D O N C R O S S B A S I N LI F T S T A T I O N & F O R C E M A I N AU G U S T A U T I L I T I E S D E P A R T M E N T AU D P r o j e c t F G _ 2 0 1 8 - 0 0 5 GM C P r o j e c t C A U G 1 8 0 0 0 4 E D G F H 1 2 3 4 65 7 8 109 B C A E D G F H B C A 1 2 3 4 65 7 8 109 This drawing is and shall remain the property of Goodwyn, Mills and Cawood, Inc. (GMC). Unauthorized use of any kind including use on other projects is prohibited. In the event that a conflict arises between the sealed drawings and the electronic files, the sealed drawings will govern. ©Goodwyn, Mills and Cawood, Inc. (GMC) DR A W I N G F I L E : W : \ C i v i l \ C A U G P r o j e c t s \ A u g u s t a U t i l i t i e s D e p a r t m e n t \ C A U G 1 8 0 0 0 4 - F o r t G o r d o n C r o s s B a s i n N e w \ 0 D W G \ + C A D \ 0 1 B I D D R A W I N G S \ 0 3 C I V I L \ C - 9 5 0 - 9 5 2 - A D D I T I O N A L S E W E R . d w g PL O T T E D : F e b 0 6 , 2 0 2 0 - 1 0 : 5 7 a m SA N I T A R Y S E W E R BY - P A S S C- 9 5 1 PROFILE 1" = 20' HORIZONTAL 1" = 5' VERTICAL SCALE: 0'10'20'20'40' 1" = 20' PLAN1 C-951 EXISTING/FINISHED GRADE 4+50 5+00 5+50 6+00 6+50 7+00 7+50 395 385 405 375 415 NOTE: 1.ALL ADDITIONAL SEWER PIPING SHALL BE 18" PVC SEWER PIPE. 2.ALL MANHOLES & DOG-HOUSE MANHOLES SHALL BE COATED WITH SIKA-GARD 62 (OR APPROVED EQUAL) AS RECOMMENDED BY THE MANUFACTURER. 3.ALL PIPE-MANHOLE CONNECTIONS TO BE MADE WITH A FLEXIBLE PIPE BOOT. 4.DEMO ALL ABANDONED MANHOLES AND CAP/PLUG ALL ABANDONED PIPE. MANHOLE #4 6' Ø DOGHOUSE MANHOLE TOP EL. 392.41' I.E. IN 382.00' (N) I.E. OUT 381.90' (S) I.E. OUT 380.40' (W) MANHOLE #3 6' Ø MANHOLE TOP EL. 399.00' I.E. IN 382.50' (N) I.E. IN 382.35' (W) I.E. OUT 382.25' (S) MANHOLE #2 8' Ø DOGHOUSE MANHOLE TOP EL. 388.40' (MATCH ROAD EL.) I.E. IN 382.79' I.E. OUT 382.69' 2 C-951 MANHOLE #1 6' Ø DOGHOUSE MANHOLE TOP EL. 411.00' I.E. IN 402.25' I.E. OUT 402.00' 395 385 405 375 415 MA N H O L E # 4 MA N H O L E # 3 MA N H O L E # 1 275 LF 1 8 " S A N @ 7 . 0 9 % 68 LF 18" SAN @ 0.37% 203 LF 18" SAN @ 0.34% 8+00 8+50 PLUG 15" PIPE PLUG 15" PIPE SCALE: 0'1'2'2'4' 1" = 2' MANHOLE COVER DETAIL2 C-951 MA T C H L I N E MANHOLE SCHEDULE #NORTHING EASTING 1 1240190.32 659764.78 2 1239951.32 659659.50 3 1239915.92 659737.88 4 1239847.65 659733.60 5 1239645.56 659750.97 6 1239345.63 659641.37 7 1239356.51 659611.58 EX 15" SAN 9+00 EX I S T I N G G R A D E U N K N O W N P R I O R T O S T A T I O N 4 + 2 5 4+00 18" RWW 18" RWW 390 395 385 380 375 370 TOP EL. 387.50 HLA EL. 382.00 SG1001 GDR1001 BOT EL. 379.25 IE 380.25 390 395 385 380 375 TOP EL. 392.41' 1. 0 ' IE 380.40 GROUTED BENCH 2 2 2 2 IE 379.25IE 379.15 370 8" MAX 6" MIN6" MIN 8" MAX 2 O R 3 BA C K F I L L C L A S S E S IN I T I A L AN D C O M P A C T E D CA R E F U L L Y P L A C E D SAND BEDDING CLASS 4 BACKFILL BEDDING HAUNCHING SPRINGLINE SAND BEDDING TO SPRINGLINE MI N 24 " 6" D/ 2 LC D FOUNDATION MAY BE REQUIRED REFILL MAY BE REQUIRED. TYPE 1, 1A-1A3 SELECT NOTES: 1.TRENCH EXCAVATION, BACKFILL AND COMPACTION SHALL BE IN STRICT CONFORMANCE WITH SECTION 14.31 OF AUGUSTA UTILITY DEPARTMENT MA X 8 " L I F T S BA C K F I L L I N FI N A L C O M P A C T E D PI P E ONLY BY APPROVAL BA C K F I L L SPECIFICATIONS. EM B E D M E N T PER SECTION 14.31 COMPACTED BACKFILL SCALE: 0'NTSNTS NTS NTS NOT TO SCALE DETAIL - PIPE TRENCH2 C-952 12 GAUGE COPPER WIRE SHALL BE CONNECTED TO PIPE IS S U E D A T E Su i t e 5 0 5 T 7 0 6 . 2 5 1 . 9 0 9 9 G M C N E T W O R K . C O M Au g u s t a , G A 3 0 9 0 1 14 5 0 G r e e n e S t r e e t DE S I G N E R : DR A W N B Y : EN G I N E E R : PR O J E C T M A N A G E R : GSGSMF KT 30 % S U B M I T T A L 60 % S U B M I T T A L 90 % S U B M I T T A L N/ A FI N A L N/ A N/ A N/ A FO R T G O R D O N C R O S S B A S I N LI F T S T A T I O N & F O R C E M A I N AU G U S T A U T I L I T I E S D E P A R T M E N T AU D P r o j e c t F G _ 2 0 1 8 - 0 0 5 GM C P r o j e c t C A U G 1 8 0 0 0 4 E D G F H 1 2 3 4 65 7 8 109 B C A E D G F H B C A 1 2 3 4 65 7 8 109 This drawing is and shall remain the property of Goodwyn, Mills and Cawood, Inc. (GMC). Unauthorized use of any kind including use on other projects is prohibited. In the event that a conflict arises between the sealed drawings and the electronic files, the sealed drawings will govern. ©Goodwyn, Mills and Cawood, Inc. (GMC) DR A W I N G F I L E : W : \ C i v i l \ C A U G P r o j e c t s \ A u g u s t a U t i l i t i e s D e p a r t m e n t \ C A U G 1 8 0 0 0 4 - F o r t G o r d o n C r o s s B a s i n N e w \ 0 D W G \ + C A D \ 0 1 B I D D R A W I N G S \ 0 3 C I V I L \ C - 9 5 0 - 9 5 2 - A D D I T I O N A L S E W E R . d w g PL O T T E D : F e b 0 6 , 2 0 2 0 - 1 0 : 5 7 a m GR I N D E R V A U L T & DO G H O U S E M A N H O L E SE C T I O N ; S A N I T A R Y SE W E R P R O F I L E C- 9 5 2 PROFILE 1" = 20' HORIZONTAL 1" = 5' VERTICAL SCALE: 0'1'-4"2'-8"2'-8"5'-4" 3/8" = 1'-0" SECTION1 C-952 EXISTING/FINISHED GRADE 0+00 0+50 1+00 MA N H O L E # 3 MA N H O L E # 2 86 LF 18" SAN @ 0.40% ACCESS ROAD (CRUSHED STONE PAVING) 385 375 395 365 405 385 375 395 365 405 EX 15" SAN S SSMH #32 TOP 392.66 I.E. 380.76 S 18" D I SSMH #31 TOP 391.60 I.E. IN: 380.00 I.E. OUT: 379.84 CLE A R I N G L I M I T S CL E A R I N G L I M I T S 380 385 390 378 379 381 382 383 384 386 387 388 389 39 1 39 2 39 3 394 380 378 379 381 382 383 384 385 390 395 38 3 384 386 387 388 389 391 392 393 394 396 397 398 399 S S S18"VC 18"VC 15"V C 15"VC SC O U T L A K E R O A D SSMH #33 TOP 390.29 I.E. 381.49 SSMH TOP 393.89 I.E. 382.99 SSMH TOP 410.41 I.E. 401.91 400 405 398 399 401 402 403 404 406 407 408 390 395 391 392 393 394 396 397 398 410 409 411 380 380 381 381 381 382 382 383 383 384 384 3 8 4 3 8 5 385 385 3 8 5 3 8 4 3 8 3 3 8 2 3 8 6 386 386 3 8 6 387 387 387 388 388 388 388 388 389 389 389 389 389 390 391 388 388 390 390 390 391 391 387 386 389 388 CLEARING LIMITS CLEARING LIMIT S CLEARING LIMITS CL E A R I N G L I M I T S IS S U E D A T E Su i t e 5 0 5 T 7 0 6 . 2 5 1 . 9 0 9 9 G M C N E T W O R K . C O M Au g u s t a , G A 3 0 9 0 1 14 5 0 G r e e n e S t r e e t DE S I G N E R : DR A W N B Y : EN G I N E E R : PR O J E C T M A N A G E R : GSGSMF KT 30 % S U B M I T T A L 60 % S U B M I T T A L 90 % S U B M I T T A L N/ A FI N A L N/ A N/ A N/ A FO R T G O R D O N C R O S S B A S I N LI F T S T A T I O N & F O R C E M A I N AU G U S T A U T I L I T I E S D E P A R T M E N T AU D P r o j e c t F G _ 2 0 1 8 - 0 0 5 GM C P r o j e c t C A U G 1 8 0 0 0 4 E D G F H 1 2 3 4 65 7 8 109 B C A E D G F H B C A 1 2 3 4 65 7 8 109 This drawing is and shall remain the property of Goodwyn, Mills and Cawood, Inc. (GMC). Unauthorized use of any kind including use on other projects is prohibited. In the event that a conflict arises between the sealed drawings and the electronic files, the sealed drawings will govern. ©Goodwyn, Mills and Cawood, Inc. (GMC) DR A W I N G F I L E : W : \ C i v i l \ C A U G P r o j e c t s \ A u g u s t a U t i l i t i e s D e p a r t m e n t \ C A U G 1 8 0 0 0 4 - F o r t G o r d o n C r o s s B a s i n N e w \ 0 D W G \ + C A D \ 0 1 B I D D R A W I N G S \ 0 3 C I V I L \ C - 9 5 3 - A D D I T I O N A L S E W E R E S & P C . d w g PL O T T E D : F e b 0 6 , 2 0 2 0 - 1 0 : 5 8 a m SA N I T A R Y S E W E R B Y - PA S S E R O S I O N , S E D I M - EN T A T I O N , & P O L L U T I - ON C O N T R O L P L A N C- 9 5 3 SCALE: 0'10'20'20'40' 1" = 20' PLAN1 C-953 MA T C H L I N E SCALE: 0'10'20'20'40' 1" = 20' PLAN1 C-953 MA T C H L I N E NOTE: 1. CONTRACTOR SHALL FIELD VERIFY BMPS WITH ENGINEER PRIOR TO INSTALLATION. February 24, 2020 Mr. Steve Behrend Augusta, Utilities Department Building 205 Dorsey Drive Fort Gordon, GA 30905 Re: Fort Gordon Cross Basin Lift Station & Forcemain CO #1 Dear Mr. Behrend, Unforeseen circumstances encountered during the construction of the Fort Gordon Cross Basin Lift Station & Forcemain, including existing manholes in poor condition and the planned connection point to the lift station being approximately 1’ lower than anticipated, have led to the attached change order. To properly address the poor condition of the sanitary sewer in this section, and in the process by-pass the currently surcharged section of sewer identified in CH2M’s ‘Wastewater Modeling Support for Fort Gordon’ document dated September 26, 2017, new sanitary sewer manholes and approximately 1,000’ of new PVC sanitary sewer are recommended. This additional sanitary sewer by-pass will allow for a clean connection to the pump station and provide appropriate capacity and redundancy downstream of the pump station in the event that the pump station needs to be by-passed. Legacy Water Group has proposed a price for the additional work shown in the attached drawings, with a price breakdown provided in the attached PDF. During construction, it was also determined that there was a need for additional jack & bore linear footage due to originally unmarked utilities. This additional cost has been included in the change order price. The total cost for the additional jack & bore required totals $70,150.00, and the additional sanitary sewer by-pass totals $322,992.00 for a combined total change order cost of $393,142.00. GMC has reviewed the proposal from Legacy and recommends that the change order be executed. Sincerely, GOODWYN, MILLS & CAWOOD, INC. Mitchell E. Freeman, P.E. Senior Project Manager Encl Construction Contract Change Order Form Cost Breakdown Additional Sanitary Sewer By-Pass Piping Drawings PR OVO S T A V E . AVE. O F T H E STAT E S RICE RD. KILBORNE ST. 32ND ST. 31ST ST. 3RD A V E . B Y P A S S BR A I N A R D A V E . BR A I N A R D A V E . BA R N E S A V E . CH A M B E R L A I N A V E . 8T H A V E . SPI T A L R D . 30TH ST. 3R D A V E . LA N E A V E . 28TH ST. 0'375'750' 750' 1,500' VICINITY MAP1 G-001 LIFT STATION FORCE MAIN Fort Gordon Cross Basin Lift Station and Force Main Map from project cover sheet by Goodwyn, Mills and Cawood Commission Meeting Agenda 4/21/2020 2:00 PM Georgia Power Service for the Fort Gordon Cross Basin Lift Station and Force Main Department:Utilities Department:Utilities Caption:Consider approval of Georgia Power Service for the Fort Gordon Cross Basin Lift Station and Force Main. Background:Augusta Utilities Department (AUD) is the contracted water, sanitary sewer, and irrigation utility provider for Fort Gordon. AUD is constructing the Fort Gordon Cross Basin Lift Station and Force Main to support Fort Gordon’s post wide transformation. In response to AUD’s request, Georgia Power submitted the attached proposal to provide electrical service to the lift station for $49,302.57. The proposal includes installing an underground loop Primary system feed and 500kva 277/480- volt pad mount transformer. This cost will be paid by Fort Gordon within the project budget. Analysis:AUD reviewed GA Power’s proposal and found it fair and reasonable. Financial Impact:$49,302.57 funding is available from the following accounts: 515043420-5425210/88880190-5425210. Alternatives:No alternatives are recommended. Recommendation:Recommend approval of GA Power proposal to provide service to the Cross Basin Lift Station for the amount of $49,302.57. Funds are Available in the Following Accounts: Funds are available in the following accounts: 515043420- 5425210/88880190-5425210. Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Georgia Power Company BIN 73012 2103 North Leg Road Augusta, Georgia 30909 Date: 3/12/20 Permanent Power to serve AUD Cross Basin Lift Station @ Range Rd. & Scout Lake Rd. Scope of Work: Georgia Power has been requested to provide an estimated cost to install power to serve a new lift station. The estimated cost is $49,302.57. We will install an underground loop Primary system to a 500kva 277/480-volt pad mount transformer. This estimate is calculated on information provided. If the scope of work changes or requirements change we will revise estimate to reflect those changes. If you have any questions or concerns call me at 706 831-0281 or Mark Mills at 706 667-5633. Chris Dodgen Georgia Power Company Engineer Rep. Sr. - Fort Gordon PR OVO S T A V E . AVE. O F T H E STAT E S RICE RD. KILBORNE ST. 32ND ST. 31ST ST. 3RD A V E . B Y P A S S BR A I N A R D A V E . BR A I N A R D A V E . BA R N E S A V E . CH A M B E R L A I N A V E . 8T H A V E . SPI T A L R D . 30TH ST. 3R D A V E . LA N E A V E . 28TH ST. 0'375'750' 750' 1,500' VICINITY MAP1 G-001 LIFT STATION FORCE MAIN Fort Gordon Cross Basin Lift Station and Force Main Map from project cover sheet by Goodwyn, Mills and Cawood Commission Meeting Agenda 4/21/2020 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo