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Home My WebLink About2020-04-02 Meeting AgendaCommission Meeting Agenda Commission Chamber 4/2/2020 2:00 PM INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. CONSENT AGENDA (Items 1-2) PLANNING 1. ZA-R-258 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta Georgia by amending Section 2 – Definitions, Section 16-1 - R-3A – Multiple family Residential, and Section 21 – B-1 Neighborhood Business regarding Dumpsters and Recyclable Materials Bins. (Approved by the Commission on March 19, 2020 - second reading) Attachments PETITIONS AND COMMUNICATIONS 2.Motion to approve the minutes of the regular meeting held March 19, 2020. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 4/2/2020 AUGUSTA COMMISSION REGULAR AGENDA 4/2/2020 (Items 3-18) PLANNING 3. Z-20-01 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by WSM Ventures, LLC, on behalf of Evans Best, LLC, requesting a change of zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General Business) affecting property containing 0.36 acres and known as 3133 Washington Road. Tax Map 011-0-025-02-0 DISTRICT 7 1. The current development standards and regulations shall be met when submitting a site plan. (Deferred from the February 18, 2020 Commission Meeting to April 2, 2020.) Attachments PUBLIC SERVICES 4.Motion to approve bid award IFB#20-166 to REMAC Inc. for Taxiway F. South Apron, and Taxi lane Rehabilitation in the amount of $314,958.09 as approved by the Augusta Aviation Commission. Attachments 5.Re-evaluate Fleet Management's evaluation of the city's motor fleet for replacement. (Requested by Commissioner Sammie Sias)Attachments 6.Move to reimburse Barton Village resident Ms. Carlissa Williams for repairs to her privacy fence at 2409 Dublin Dr as directed by code enforcement. The damage to her fence occurred due to several trees falling from a ditch that is a city maintained easement. (Requested by Commission Sammie Sias) Attachments 7.Motion to approve the Rental Car Concessions and Lease Agreement with AVIS. RFP 19-299 Attachments 8.Motion to approve the Rental Car Concessions and Lease Agreement with Enterprise. Bid 19-299 Attachments 9.Motion to approve the Rental Car Concessions and Lease Agreement with Hertz. Bid 19-299 Attachments 10.Motion to approve the Rental Car Concessions and Lease Agreement with Alamo National. Bid 19-299 Attachments PUBLIC SAFETY 11.Motion to approve the allocation of funding for the Richmond County Sheriff's Office (RCSO) in the amount of $31,826.00 implement the Justice Assistance Grant (JAG) Program. Attachments 12.Discuss lack of briefings to the Augusta Commission regarding COVID- 19. (Requested by Commissioner Sammie Sias)Attachments 13.Motion to approve the Automated Fire Range System for the Richmond County Sheriff’s Office. Attachments ENGINEERING SERVICES 14.Approve Partnership Model with Communications Companies. Attachments 15.Approve and authorize Lock and Dam Consortium’s engaging of services of a congressional lobbyist in order to pursue efforts needed to formulate congressional action of repealing or overriding NSBLD relevant provisions of the WIIN Act of 2016. Also, approve and authorize using $15,000 per month from the NSBLD Consortium reserved funds for funding such services. (Requested by Administrator & AED) Attachments 16.Discuss parking problems on Brown and Holley Streets. (Requested by Commissioner Bill Fennoy)Attachments OTHER BUSINESS 17.Mayor Pro Tem Sean Frantom's employment with the Topgolf Entertainment Company. (Requested by Commissioner Bill Fennoy)Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 18.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 4/2/2020 2:00 PM ZA-R-258 Department:Planning and Development Department:Planning and Development Caption: ZA-R-258 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta Georgia by amending Section 2 – Definitions, Section 16-1 - R-3A – Multiple family Residential, and Section 21 – B-1 Neighborhood Business regarding Dumpsters and Recyclable Materials Bins. (Approved by the Commission on March 19, 2020 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/2/2020 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting held March 19, 2020. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo commission Meeting Agenda Municipat Bu,ding _ 3^gr2020 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. wiliams, Garrett, Sias, Fennoy, Frantom,Y;##'fm;?*::';.' williams, Hasan and clark., mr.b.rs orAugusta Richmond INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. ^'X;rilf#i#il.r:il-McGruder regarding compraint against Gord cross rtem Action: None lB 2020-17-03 Asenda Item Hiil_Mccruder.pdf tB ItemApprovalsheef.html Motions Motion Type Motion Text Made Seconded MotionBY By Result B. presentation is made by Ms. Hill_McGruder. The Greater Augusta Arts council to present the resurtthe James Brown Mural o, g.oud Str..t. in.*.."dSean Frantom) of the public vote on Itemby Mayor Pro Tem Action: None E Comm. Frantom Agenda Item 03.19.20.ndf B ItemAnorovalsheet html Motions Motion Motion Text TyPe Presentation bY the MaYor Pro Tem regarding the ielection of Mr' Cole phail io iaint the James Brown Mural on the building at 879 Broad Street' CONSENT AGENDA Made Seconded Motion By BY Result (Items 1-51) PLANNING l, z-20-03- A request for concurrence with the Augusta Georgia Planning ltem commission to approve with the .onoitions below a'petition by om Dugal' Action: on behalf of Georgia Senior Liri;; lir,requesting u ,hung. of zoning from Approved zoneR-l8 (one-family Resideritirg and^zone,l.(Asnculture) to zone B-2 (General Busir..r) affecting property containing approximately l'33 acres and known as part of 3902 tnO iqf+ Deans Bridge Road' Tax Map 139.0.005.03-0and139.0.007-00-0DISTRICTSl.Theoverall development for Deans Mill Subdivision and this approximately 1 '33 acre commercial site shall substurtiuirv .omply with the -oncept Plan submitted with the rezoning aPPlication' 2.Noentrancetothecommercialtractshallbealloweddirectlyoffof Deans Bridge Road' 3. A Traffic Study will be required to assess traffic impacts from this development on surrounding roadway systems' 4.Buildingheightshallbelimitedto3storiesor55feet. 5. Uses shall not include service and rePair, flea automobile Parking lots crematoriums. liquor stores, gun shops, pawn shops' automobile -*k.tr, travel trailer parks, mini-warehouses' or automobile sales lots, funeral homes and 6.Anyparkinglotlighting/.securitylightingshallbedirectedawayfrom the adjoining residential properties' T.SidewalksshallconformtotheConceptPlansubmittedwiththe rezoning application and shall be constructed on both sides of the entrance road to b.unt Mill Subdivision' S.CompliancewiththeAugustaTleeordinanceforrearbuffer requirements against the adjoining rlsidential properties' shall be adhered to' 9. This project shall comply with all development standards and regulations set forth by the Cify of Augusta, GA at the time of development. B z.zo-os.oar [El ItemAoprovalsheet.html Motions X:t:" Motion Text Made Byt ype seconded By Motion Result a .- , Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. william Fennoy Ben Hasan Passes 2. Z'20'04- A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions below a petition by Om Dugal, Action: on behalf of Georgia Senior Living LLC, requesting a change of zoning from Approved zone R-lB (one-family Residential), zone A (Agriculture) and zone B-2 (General Business) to Zone R-lC (One-family Residential) affecting property containing approximately 33.76 acres and known as part of 3902 and 3914 Deans Bridge Road. Tax Map 139-0-005-03-0 and 139-0-007-00-0. DISTRICT 8 1. The overall development for Deans Mill Subdivision and the adjoining approximately 1.33 acre commercial site shall substantially comply with the Concept Plan submitted with the rezoning application. However, density for the 33.76 acre tract to be rezoned to R-lC shall not exceed the allowable density in the R-lC zone of 7.26lots I acre should Z-20- 05 not be approved. 2. Sidewalks shall conform to the Concept Plan submitted with the rezoning application and shall be constructed on both sides of all interior roads and both sides of the entrance road to Deans Mill Subdivision. 3. A second entrance to the subdivision, meeting City standards for ingress / egress and sufficient for use by emergency response vehicles must be provided. If the current location for the second entrance remains at the intersection of Heartwood Street and Live Oak Road, then Heartwood Street must be improved to City standards out to Karleen Road. 4. A Traffic Study will be required to assess traffic impacts from this development on surrounding roadway systems. 5. This project shall comply with all development standards and regulations set forth by the city of Augusta, GA at the time of development. ^ Motion to approve. Commissioner CommissionerApprove ,l,ion Passes 10-0. william Fennoy Ben Hasan Passes 3. Z-20-05 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions below a petition by Om Dugal, Action: on behalf of Georgia Senior Living LLC, requesting a Special Exception in Approved the R-l C Zone to establish a single family residential development, to include attached and detached units, not to exceed 7 units per acre per Section ll'2'(a) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing approximately 33.76 acres and known as part of 3902 and 3914 Deans Bridge Road. Tax Map 139-0-005-03-0 and 139-0-007-00-0. (DISTRICT 8 1. The overall development for Deans Mill Subdivision and the adjoining approximately 1.33 acre commercial site shall substantially comply with the Concept Plan submitted with the rezoning application. Density for the 33.76 acre tract to be rezoned to R-lC by Special Exception shall not exceed the density specified on the Concept Plan of 5.15 lots per acre. 2. Sidewalks shall conform to the Concept Plan submitted with the rezoning application and shall be constructed on both sides of all interior roads and both sides of the entrance road to Deans Mill Subdivision. 3. A second entrance to the subdivision, meeting City standards for ingress / egress and sufficient for use by emergency response vehicles must be provided. If the current location for the second entrance remains at the intersection of Heartwood Street and Live Oak Road, then Heartwood Street must be improved to City standards out to Karleen Road. 4. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. E L2o-o4.pdf lB ItemApprovalSheet.htmt Motions Motion Motion Textr ype B z2o-os.pdf lEl ItemAonrovalSheet.html Motions Motion-"""" Motion Text'l'ype Seconded By fJjil seconded By Motion Result Made By Made By Approve Motion to approve. Commissioner Commissioner Passes Motion Passes l0-0. William Fennoy Ben Hasan 4. Z'20'06 - A request for concurrence with the Augusta Georgia planning Commission to approve with the conditions below a petition by Valeriiwilkins, on behalf of DVM community Development LLC, requesting a change of zoning from Zone R-MH (Manufactured Home Residential) toZone R-lE (One-famity Residentiat) affecting property containing approximately 14.66 acres and known as 3717 Old McDuffie Road. Tax Map 094-0-089-03-0. DISTRICT 4 1. A traffic study shall be required to determine if road widening, turn lanes, or additional traffic control is needed on Old McDuffie Road. Changes shall be reflected on the concept plan.2. Sidewalks shall be installed along one side of each street in the development.3. Guest parking must be provided. 4. The development shall be ii-it.d to 87 townhome units. 5. Open space requirement be corrected to eliminate the detention ponds from the calculation. 6. The site plan shall meet all applicable City codes and regulations before land disturbing permits may be issued, including but not limited to Augusta Traffic Engineering and Augusta Utilities. 7. Any necessary variances must be applied for ind approved before a site plan may be submitted. Item Action: Approved B zzo-oo.oor lB ItemAoorovalsheet.html Motions Motion Motion TextI ype A -..-^_,^ Motion to approve.APProve Motion passes lo-0. seconded By Motion ResultMade By Commissioner Commissioner Sammie Sias Ben Hasan Passes 5. Z'20'08 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions below a petition by Nic[ Action: Dickinson, on behalf of Heritage Academy, requesting a Special Exception in Approved a P-l (Professional) Zone to establish a private early childhood education center per Section 26-l-(b) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property known as 326 and 330 Greene Street andcontains 0.43 acres. Tax Map 047-4-0g6-01-0 and 047-4-0g7-00-0DISTRICT r 1. Any necessary Board of ZoningAppeals variances mustbe applied for and approved before a site plan may be submitted. 2. Insufficient parking is available and a Parking Variance from the planning commission will be required before a site plan may be submitted. 3. A Certificate of Appropriateness by the Historic Preservation Commission must be applied for and approved before any building permits may be issued. ^ Motion to approve. Commissioner Commissioner nApprove Motion Pasies l0-0. william Fennoy Ben Hasan rasses Z-20-09 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions below a petition by Nick Action: Dickinson, on behalf of Walton Options for Independent Living, requesting a Approved change of zoning from Zone B-2 (General Business) and Zone R-lC (One- family Residential) to Zone B-2 affecting property known as 948 Walton Way and containing 0.59 acres. Tax Map 046-4-133-00-0 DISTRICT 1 1. In order to expand the existing structure the applicant must request a variance from the minimum setback requirements. B z2o-o8.pdf lB ItemApprovalSheet.html Motions MotionT"":"" Motion Text Made Byrype B z-20-o9.pdf E ltemAoorovalsheet.htmt Motions Motion;""^"- Motion Text Made ByI ype seconded By fffii seconded By f*tJil ^ Motion to approve. Commissioner CommissionerApprove ,l to, passes 10-0. william Fennoy Ben Hasan Passes 7. Z-20-10 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions below a petition by Joe Edge, on Action: behalf of Power Control Systems of GA, Inc. and Gateway to Augusta Approved LLc,requesting a change of zoning from Zone R-lE (One-family Residential) and Zone R-lC (One-family Residential) to Zone B'2 (General Business) affecting property known as 833, 837, 8411 836 Hopkins Street, 1016, 1020, 1022 Summer Street, 1002 through 1034 (even #s) James Brown Blvd., 842, 8461 850, 852 Adams Street, 1013, 1015, 1021 Summer Street (27 tax parcels) containing approximately 2.9 acres. A complete list of tax parcels is available in the Planning Commission office upon request. DISTRICT 1 1. The general layout of the development shall substantially conform to the approved concept plan.2. Proposed commercial shall be limited to B-l (Neighborhood Business) uses.3. The project will need variances from the required setbacks, density and loading parking prior to final approval of the Site Plan. 4. The height of buildingi shall not exceed 4 stories or seventy-five (75) feet.S. Sidewalks mustcomply with the ADA accessibility standards and specifications of Augusta Traffic Engineering. a ._,-.. Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. william Fennoy Ben Hasan Passes 8. Z'20-11 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions below a petition by TISHCO Action: Development LLC, on behalf of Nixon Trust, requesting a change of zoning Approved from Zone P-l (Professional) to Zone R-3C (Multipte-famity Residential) to establish a 55+ Independent Living Facility affecting property containing 6.63 acres and known as 105 Robert C. Daniel Jr. parkway. Tax Map 023- 2-001-00-0 DISTRICT 7. 1. The general layout of the development shall substantially conform to the concept plan submitted on 2llol2o20.2. The height of the apartment building shall not exceed 3 stories or fifty-five (55)feet.3. Provide sidewalks along Robert C. Daniel Jr. Parkway abutting the subject property that comply with the ADA accessibility standards and specifications of Augusta Traffic Engineering.4. Because this is a proposed over 55 development, any change in the residential age requirement must be approved by the Planning Commission.5. The site plan shall meet all applicable City codes and regulations before land disturbing permits may be issued @L2o-lo.pdt B ltemApnrovalsheet.html Motions X:li" Motion rext Made Byr ype seconded By Motion Result seconded By Motion Result Commissioner Ben Hasan Passes B z.zo-tt.oor lB ItemAoprovalsheet.html Motions Motion Motion TextI ype A -__^_-^ Motion to approve.APProve Motion passes l o-0. Made By Commissioner William Fennoy g. Z-20-12 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions below a petition by MacArthur Action: Park Apartments, on behalf of Menlo Park Apartments LLC, requesting a Approved change of zoning from Zone B-2 (General Business), R-lA (One-family Residential) and Zone A (Agriculture) to Zone R-3B (Multiple-Family Residential) affecting property containing approximately 21.59 acres and known as 3563 Milledgeville Road, 2190 and 2192 Gordon Highway. Tax Map 068-0-018-00-0, 068-0-019-00-0 & 068-0-018-01-0 DISTRICT 5 1. The three tracts of property 3563 Milledgeville Road having 20.32 acres, 2190 Gordon Highway having 092 acre and 2192 Gordon Highway having 0.34 acre, must be combined into one lot, prior to the start of development. 2. The overall development for MacArthur Park Apartments and this approximately 21.58 acre site shall substantially comply with the Concept Plan submitted with the rezoning application for number of buildings and general configuration and have a maximum density of 17.4 units per acre (the maximum allowable density for R-3B zoning). 3. Adequate parking shall be provided based on the number and type of units to be constructed and will be verified at the time of submission of a Site Plan; additional parking / guest parking, as currently shown on the Concept Plan, is not required, but is highly encouraged. 4. Building height shall be limited to 3 stories or 55 feet. 5. There shall be sidewalks, meeting City of Augusta standards, adjacent to all public ROWs, with the exception of Gordon Highway, and internal pedestrian sidewalks, meeting City of Augusta standards, to facilitate safe and easy movement of foot traffic throughout the site. 6. Phasing of the development will have to be approved by the City of Augusta at the time of the initial submission of a Site Plan, depicting the overall site and the phases being proposed. Each phase must be a stand-alone project as it pertains to stormwater and detention requirements, water, sanitary sewer, internal traffic movement, sidewalks, parking based on number of units and density, and any Fire Department requirements as it pertains to life safety. 7. Any parking lot lighting / security lighting shall be directed away from the adjoining residential properties across Milledgeville Road. 8. Any encroachment into the existing wetlands or state water buffer must approved by all required agencies. 9. Compliance with the Augusta Tree Ordinance for rear buffer requirements against the adjoining residential properties to the east, along Gordon Highway, shall be adhered to. 10. Issuance of development permits shall be contingent upon submission and approval of a Site Plan meeting all applicable development standards. 11. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. @ z-zo-t2.odf {B ItemAoorovalSheet.html Commissioner Commissioner William Fennoy Ben Hasan Passes 10, Z-20-14 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve a petition by Buck Pardee of Haskell, on behalf of Action: FEREQUITY Inc., and Paul M. Davis Trust, requesting a change of zoning Approved from Zone A ( Agriculture) to zone HI (Heavy Industry) on property containing approximately 0.58 acres and known as part of 3427 Cookie Road. Part of Tax Map 135-0-003-05-0 DISTRICT 1 Motions Motion Motion Textr ype A _-_^-.^ Motion to approve.APProve Motion passes lo-0. @ z-zo-tl.pdr lB ItemApprovalsheet.html Motions $otion Motion TextI ype a ___^_.- Motion to approve.APProve Motion passes 1o-0. E zA-R-2s8.pdf lB ItemAoorovalsheet.html Motions Motiorf Motion Text'I'vDe Jt - a _--.^___ Motion to approve.APProve Motion passes l o-0. PUBLIC SERVICES 12. Made By Seconded By Made By Seconded By Seconded By Motion Result Motion Result Motion Result Commissioner Commissioner William Fennoy Ben Hasan Passes 11. ZA-R-258 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve a petition to amend the Comprehensive Zoning Action: Ordinance for Augusta Georgia by amending Section 2 - Definitions, Section Approved16-l - R-3A Multiple family Residential, and Section 2r B-l Neighborhood Business regarding Dumpsters and Recyclable Materials Bins. Made By Commissioner William Fennoy Commissioner Ben Hasan Passes Motion to approve Augusta, Georgia receiving Environmental Covenant to Item enforce restrictions on 1762 Lovers Lane, Augusta, Georgia. (Approved by Action: Public Services Committee March 1012020) Approved B 2020-02-28 Nutrasweet-Environmetrtalcovenant-Asr€ement.Ddf B ItemAoorovalSheet.html Motions Hr'J:",, Motion Text Made Bv seconded Bv Motion Result ^ Motion to approve. Commissioner CommissionerApprove liotion Passes 10-0. william Fennoy Ben Hasan Passes 13. Motion to approve New Application: A.N. 20-05: request by Boskey H. Item Bhavsar-Shah for a retail package Beer & Wine License to be used in Action: connection with Masters Xpress, LLC located at 3011 Washington Approved Rd. District 7. Super District 10. (Approved by Public Services Committee March 10, 2420) B lN.zo-os.oor B ltemAonrovalSheet.html Motions X:li" Motion Text Made By seconded By fffilrype ^ - Motion to approve. Commissioner CommissionerApprove vtotion Passes 10-0. william Fennoy Ben Hasan Passes 14. Motion to approve New Ownership: A.N. 20-06: request by Ritilal B. Patel Item for a retail package Beer & Wine License to be used in connection with Action: Lucky 7 located at 1857 Gordon Highway STE. C. District 2. Super Approved District 9. (Approved by Public Services Committee March 10,2020) El AN.20-06.pdf B ltemAoorovalSheet.html Motions Motion-^-"'-- Motion Text Made By Seconded Bv Hiil'l'ype Approve Motion to approve. Commissioner Commissioner Passes Motion Passes 10-0. William Fennoy Ben Hasan 15. Motion to approve Existing Location: A.N. 20-07: request by Raju Item Vemuganti for a retail package Beer & Wine License to be used in Action: connection with E Z Go Food Mart located at 1801 Marvin Griffin Rd. Approved District I Super District 9. (Approved by Public Services Committee March 10,2020) 16. Motion to approve Change Order #2to Johnson Laschober and Associates in Item the amount of $64,500 for design and engineering services at Fleming Park. Action: (Approved by Public services committee March 10, 2020) Approved B.q,N.zo-ou.oof IB ItemAoorovalsheet,html Motions Motion - ----- Motion Textl'ype a __-.^__^ Motion to approve.APProve Motion passes lo-0. Commissioner Commissioner william Fennoy Ben Hasan Passes Made By Seconded By Seconded By Motion Result Motion Result B Chenee Order Prooosal 2-18-20.odf E CIP ttpdate3.ppfx IB Masterolan and Memorial Conceot.odf E Revised PO CO l.ndf E ltemAonrovalsheet.html Motions X:tl"Il Motion Text Made Bylype a -^--_.^__- Motion to approve. Commissioner CommissionerApprove Motion pasies 10-0. william Fennoy Ben Hasan Passes 17- Motion to approve the City of Augusta as the owners of the James Brown Item commemorative sidewalk vinyl graphics to be installed in May and waive the Action:required insurance indemnification as required by the Sidewalk Approved Encroachment Permit for this application. (Approved by Pubtic Services Committee March 10, 2020') IB ItemApprovalsheet.html Motions X:j*l"' Motion Text Made By Seconded By MotionType Result a -., _ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. william Fennoy Ben Hasan Passes 18. Motion to approve a request by MingMing Yin for a Massage Operator Item License to be used in connection with Double Liu I, Inc located at 3450 Action: Wrightsboro Rd Ste. 2290. District 5. Super District 9. (Approved by Approved Public Services Committee March 10,2020) lB doubleluimassrge2.pdf lE ItemApprovelsheet.html Motions [-o11" Motion Text Made By seconded By Motion Type rrrvrrvrr r sar Result ^ Motion to approve. Commissioner CommissionerApprove vtotion Passes l0-0. william Fennoy Ben Hasan Passes 19. Motion to approve amending Augusta, Georgia Code, Noise, Section 3-6-2 Item (b and d), so as to amend the hours for events at the Olmstead Stadium, 78 Action: Milledge Road, and to provide an effective date. (Approved by Commission Approved March 3,2020 - second reading) lE Noise Ordinance Olmstead Stadium 78 Milledge Road 20200212.docx B ItemApprovalSheet.html Motions X:11" Motion Text Made By seconded By #Jii'r'ype ^ Motion to approve. Commissioner CommissionerApprove vtotion Passes 10-0. william Fennoy Ben Hasan Passes 20. Motion to deny request for rate increase from RAT-PDEV. (Approved by Public Services Committee March 10,2020) Item Action: Approved E ltemApnrovalsheet.html Motions X:t1" Motion Text Made By seconded By Motion I vDe-.t r- ------ -- -'t Result ^ Motion to approve. commissioner commissionerApprove Motion passis l0-0. william Fennoy Ben Hasan Passes 21. Motion to approve the Rental Car Concessions and Lease Agreement - GSp Item(THRIFTY). (Approved by Public Services Committee March lO,2020) Action: Approved IB GSP Transportation .pdf E 19-299 Advertisement to paper.pdf E l9-299 officiat rAB.odf El Pre Bid Siqn In Sheet.odf Et Recommendation Letter from Denartmcnt nrtf [B Mail List_end Demrndstar phnholders.pdf B Georgia Procurement Registrv Vendor Summarv.odf E ItemAonrovalsheet.html Motions X:'1'" Motion Text Made By Seconded By Motion f YPe '''-"- -r vvlv'sls uJ Result ^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. william Fennoy Ben Hasan Passes 22. Motion to ratify Letter of Support between Augusta and The Warrior Item Alliance. (Approved by Public Services Committee March 10, 2020) Action: Approved E Letter of Sunnort 3 3 2O20 A dnov El ItemAoorovalsheet,html Motions |';t:"Il Motion Text Made By seconded By ffitji| Deny Motion to deny and Commissioner Commissioner Passes have the City draft a Ben Hasan John Clarke Letter of SuPPort for the organization. Mr. Fennoy not voting. Motion Passes 9-0. ADMINISTRATIVE SERVICES 23. Motion to approve the purchase of two new pickup trucks (4X4) at a cost of Item S59,755 from Allan Vigil Ford for the Engineering Department - Stormwater Action: Division Bid Item 19-280. (Approved by Administrative Services None Committee March 10, 2020) E 19-280 - Sl ' Inspector - Rrg Bed,xlsx B 19-280 - SW Inspector - Long Bed.xlsx E 19-280 Invitation to Bid.pdf lE Department Recommendation Engineerinq.pdf E 19-280 rAB.pdf E 19-280 vendor Planholders List.pdf lEl ltemApprovalSheet.html Motions |"'J:" Motion Text Made By seconded By H.".ttt Motion to deny the nurchases at this time Commissioner CommissionerDeny due to the current John Clarke Brandon Garrett circumstances. No action is taken on this motion due to the passage of the substitute motion. Motions Motion;::-"^-- Motion Text Made By Seconded By #Jilr ype Approve Substitute motion to Commissioner Commissioner Passes approve. Sammie Sias William Voting No: FennoY Commissioner John Clarke, Commissioner Brandon Garrett, Commissioner Marion Williams. Motion Passes 7-3. 24. Motion to approve the purchase of 13 pursuit utility vehicles, for $533,364, Item from Wade Ford for the Richmond County Sheriff s Office. Bid Item lg-l7l Action: (Approved by Administrative Services Committee March 10,2020) Approved E o2-zz-20 ncso-Ev.q,Ls.xls lB 19-l7l Order Sheet.pdf B tg-tZO - 7l Advertisement fo Pqner nztf E I9-I71 oFFICIAL TAB sHEET.Ddf B l9-l7l Department Recommendation of Award.ndf lB Mail List-end_Demandstar_Planholders.pdf B Georsia Procurement Resistrv Vendor Summarv.odf IB ItemApprovatsheet.html Motions []^*1" Motion Text Made Bylype Motion to deny the n--,, purchases at this time Commissioner'rvttJ due to the current John Clarke circumstances. No action is taken on this motion due to the passage of the substitute motion. Motions Motion Motion Textr ype Substitute motion to approve. Voting No: Commissioner A _.^..^_-^ John Clarke, CommissionerADDTOVC- -rr- - ' - Commissioner Sammie Sias Brandon Garrett, Commissioner Marion Williams. Motion Passes 7-3. Seconded By Commissioner Brandon Garrett Motion Result Motion ResultMade By Seconded By CommissionerWilliam Passes Fennoy 25.Motion to approve the replacement of one pickup truck from Gerald Jones ltem Ford for $30,553.56 for the Utilities Department - Customer Service Division Action: Bid Item 20-149. (Approved by Administrative Services Committee Approved March 10,2020) E EYAL-2091 06-- utilities.pdf IB Tab Sheet -20-149 - UTILCS.xlsx {B 20-149_Advertisement to-Peper.pdf B 2O-I49 OFFICIAL TAB SHEET.Ddf B 20-!49 Recommendation of Awerd.pdf [B N{ail List and Demandstar Planholders.pdf B Georsia Procurement Reqistrv Vendor Summarv'odf IB ItemAonrovalsheet.html Motion to deny the ourchases at this time Commissioner CommissionerDenv '.uvlLr due to the current John Clarke Brandon Garrett circumstances. No action is taken on this motion due to the passage of the substitute motion. Motions Motions f#:" Motion rext f#:" Motion rext Substitute motion to Made By seconded By ffff Made By seconded By fffir' approve. Voting No:commissioner commissioner Aoorove .Iohn Clarke, Comm.issioner William passes ' ' Uommlssloner sammle )las FennoyBrandon Garrett, Commissioner Marion Williams. Motion Passes 7-3. Motion to approve annual bid for Environmental Services Department and Sherifls Office. The items require Commission approval due to the fact that purchases on the individual purchase orders will exceed $25,000.00 per order. The following annual bid item requires commission approval: Environmental Services 20-05 6 Wireless Instrument Monitors 20-ll3 Vacant Lot Cleaning Services SherifPs Office 20-136 External Ballistic Vest and External Carrier (Approved by Administrative services committee March 10,2020) Item Action: Approved IB 20-056 Wireless Instrument Monitors.pdf B 20-ll3 Vautrt Lot Cleanins Services.pdf tB 20-136 External Ballistic Vest.pdf IB ltemAnnrovrlsheet html Motions X:11"' Motion Text Made ByI ype Seconded By Made By Seconded By Motion Result Motion to deny the Den' purchases at this time Commissioner Commissioner crrcumstances. Motion Result Substitute motion to approve. Voting No: Commissioner A --^--^__- John clarke, commissiont commissioner Approve t"j--irrion.. Sammie siur" william passes Brandon Garrett, FennoY Commissioner Marion Williams. Motion Passes 7-3. 27. Motion to approve the award of the RFP #19-271 for the Employee Benefits Item Consultant contract to EPIC Insurance Brokers and Consultants. (Approved Action: by Administrative services committee March 1012020) Approved Motions f#:" Motion rext EI EPIC INSTIR,{NCE BROKERS AND CONSULTANTS AGREEMENT FINALIZED AGREEMENT (OO2).dOCX E 19-271 Advertisement to Paper.pdf B t9-27r 0FFICIAL TAB.pdf {B l9-271 Cumulative Phrse Il.pdf El Process Regrrding RFPs.pdf B Mail List end Demandstar Planholders.pdf E Georqia Procurement Registry Vendor Summary.pdf E Recommendation Letter from Department Epic.pdf lB ItemApprovalSheet.html Motions Motion Motionrype MotionAPProve Motion e MOU-Fort Gordon.doc @ ItemApprovalSheet.html Motions Motion Motionr ype MotionAPProve Motion to approve. Commissioner Commissioner passes Passes 10-0. William Fennoy Ben Hasan Text Made By Seconded By Text Made By Seconded By Motion Result Motion Result 28. Motion to approve HCD's Memorandum of Understanding with Fort Item Gordon in support of the Augusta Housing and Community Development Action: Laney Walker/Bethlehem Redevelopment Project and HCD's commitment in Approved assisting service members in locating and maintaining safe, adequate, and non-discriminatory local community housing that live in the city. (Approved by Administrative Services Committee March 10r2020) to approve. Commissioner Commissioner passes Passes l0-0. William Fennoy Ben Hasan 29. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide funding to assist one (1) low to moderate income Action: homebuyer with down-payment assistance to purchase a home. (Approved Approved by Administrative Services Committee March 10,2020') B HOME BUYER AGREEMENT(2019-1) Fachon.pdf B ItemApprovalSheet.html Motions f#:"' Motion rext Made By Seconded By Motion Result a --- -.---- Motion to approve. commissioner commissionerApprove Motion passes l0-0. William Fennoy Ben Hasan Passes 30. Motion to approve Housing and Community Development Department,s(HCD's) request to provide funding for the Sand Hills Urban Development,s 2020 Master Plan. (Approved by Administrative Services CommitteeMarch 10,2020) E Johnson Laschober and Assoc. (Sand Hills RFp),pdf lB ItemApprovalsheet.html Item Action: Approved Motions f#:'" Motion rext Made By Seconded By Seconded By Motion Result Motion Result a,-,-. , Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. William Fennoy Ben Hasan Passes 31. Motion to approve establishing the five committee chairs as the sub- Itemcommittee for the process to recruit the Administrator.(Approved by Action: Administrative Services Committee March 1012020) Approved {B Administrator Job Descriotion.odf E 2020-04-02 Recruitment process for nosition of Artminisrrrrnr nrtf B ItemAnprovalshect html Motions [,oj]" Motion Text Made ByI ype ^ Motion to approve. commissioner commissioner D^Approve Motion Passes l0-0. Marion Williams Ben Hasan r dsSeS Motion to approve the award of the contract to provide custodial services for various new locations for fiscal year 2020 as follows, Bid Item 19-290:' Housing and Community Development to Diamond Shine Services - $16,804.52.' Planning and Development on Marvin Griffin Road to pro cleaning Services - $8,556.00. Item Action: Approved 32. . New Records Retention Annex on Marvin Griffin Road to Diamond Shine Services - s6,213.21. (Approved by Administrative Services Committee March 10, 2020') B l9-290 Advertisement-to PaDer.Ddf IB 19-290 Ofiicial Tabutetion Sheet.pdf B tq-zgo-uPn.oar IB Mail List and Demandstar Planholders.Ddf B Georgia Procurement Resistrv Vendor Summarv.odf IB Revised Recommendation Letter from Deoartment.odf B ltemAnorovalSheet.html Motions Motion Motion Text Made By Seconded By Motion I ype (,llr.', r Ertr rvrsuv vJ Result ^ , -- Motion to approve. Commissioner CommissionerApprove vtotion Passes 10-0. william Fennoy Ben Hasan Passes PUBLIC SAFETY 33. Motion to approve additional grant funding S3,300 from GEMA for project ltem management to oversee the update of the Augusta-Richmond County Hazard Action: Mitigation Plan and authorize the Mayor to sign a letter to GEMA accepting Approved the additional grant funding.(Approved by Public Safety Committee March 10,2020) . B Backuo Documents.odf E ItemApnrovalSheet.html Motions Motion . rr r n- .^^^-r^rD-, Motion - Motion Text Made BY Seconded BY Type rtr(rtlull I t,lr. rYrsu! sJ vlvv'ere vJ ReSUlt ^ Motion to approve. Commissioner CommissionerApprove iliotion Passes 10-0. william Fennoy Ben Hasan Passes 34. Motion to approve the Evidence Vault purchase. Custom Vault Bid 20'130. Item (ApproveO -Uy fuUtic Safety Committee March 10, 2020) Action: Approved E SPLOST 7 RCSO.Ddf IB 20-130 Advertisement to paner.odf E 2O-I3O oFFICIAL TAB SHEET.pdf E 20-130 Departm€nt Recommetrdation of Awerd.pdf {B Mril List and Demandstar planholders.pdf B Georgia Procurement Reqistry Vendor Summary.pdf IB ItemApprovalsheet.html Motions X:':' Motion Text Made By Seconded By Motion I YPe ''"-- -J vvvv,svu uJ ReSUlt a _-_-,. Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. William Fennoy Ben Hasan Passes FINANCE 35. Motion to approve month to month agreement for WC TPA services for the Item month of February 2020. (Approved by Finance Committee March 10, Action:2020) Approved Et ItemApprovalshe€t,html Motions *l:'" Motion Text Made By seconded By MotionrYPe '''--- -r Result ^ , Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. william Fennoy Ben Hasan Passes 36. Motion to approve a request from Superior Court to transfer funds from Item salary line item 101021 ll2l5l I I I l0 to l0102lll2l523gll2 to continue to Action: contract labor line; once the employee returns from worker's compensation Approved leave funds will be returned to salary line item.(Approved by Finance Committee March 1012020) . B sKM cs54e19o22ol8lgo.pdf lB ItemAonrovalsheet html Motions ffit:'" Motion rext Made By Seconded By [:il| Approve passes Motion to approve. Commissioner Commissioner Motion Passes 10-0. William Fennoy Ben Hasan ENGINEERING SERVICES 37. Motion to approve and authorize the Engineering Department (AED) to Item accept and receive Federal Financial Assistance through Section 319(h) Action: Nonpoint Source Implication Grant Program, grant authorization permitting Approved Augusta, GA's Mayor to sign all documentation as requested by the AED. (Approved by Engineering services committee March 10r2020) IB Final DRAFT FYl8-15 Ano A Scone Comnare BMPs 02272020 OPF.odf B f,D.BMP FD siqned.Ddf E ItemAoorovalShtet.html Motions ryJ:'" Motion rext ^ Motion to approve. Commissioner CommissionerApprove vtotion Passes 10-0. william Fennoy Ben Hasan Passes 38. Motion to approve supplemental funding (SA4) for Construction Phase of Item Design Engineering Consultant Agreement to Civil Services, Inc. in the Action: amount of $161,465.60 for 5th Street Bridge over the Savannah River Approved (Bridge Repair and Restoration) as requested by AED. RFQ 16-247. (Approved by Engineering Services Committee March l0'2020) B Copv of CPB award 5th Street Bridee SA4 02.28.20.x1sx B SA4 sth St River Bridqe 02.28.20'docx E ltemApprovalSheet.html Motions Made By Seconded By Made By Seconded By Motion Result Motion Resultf#:" Motion rext ^ Motion to approve. Commissioner CommissionerApprove vtotion Passes 10-0. william Fennoy Ben Hasan Passes 39. Motion to approve funding for Design Consultant Services Supplemental Item Agreement iwo to Cranston Engineering Group, Inc. in the amount of Action: $iZ,OqO.O0 for the James Brown Blvd. (9th Street) Improvement Project as Approved requested by the AED. RFQ 16-246. (Approved by Engineering servicesCommittee March 10, 2020) E SA2-James Brown (9fh Streerl dnnr lB CPB_James_Brown Blvd_02,26.20,x|sx E 9th Street Improv€ments Cranton-Cf,I.pdf E ItemApprovalsheet.html Motions X:j:" Morion Text Made By seconded By Motion I YPe -'---- -J Result a .- Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. William Fennoy Ben Hasan Passes 40. Motion to approve the continued funding of the current On-Call Field and Item Laboratory Testing for Soil and Construction Material, and Geotechnical Action: Inspection and Investigation (CMT Geotech) Services contract in the amount Approvedof $180,240 for James Brown Blvd. Improvements Project. Requested byAED. RFP 19-179. (Approved by Engineering Services Committee March 10,2020) B Coov-of CPB-On CaILCMT 02.27.2020.x1sx B 19-179 Sent to Peper.pdf B tg-tz9 tar.odt lB Cumulative.odf [E lq-tZg DeDartment Recommendetion nf Awerd inotrrrte Naonrorinnc nrtf B Process Reqardinq RFPs.ndf E Mail List rnd Demandstar ptanholders.odf IE Georsia Procurement Resistrv Vendor Summarv.ndf E ltemAoBrovalsheet.html Motions X:jl" Motion Text Made By seconded By Motion I YPe '.'--- -r Result A .^_..^_,^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. william Fennoy Ben Hasan Passes 41. Motion to approve and accept Section of Harper Franklin Ave. (from Jimmie Dyess Pkrrny to its West 1761.46ft) and associated Improvements within road Right-of-Way into Augusta, Georgia Public Roadway System Item upon receipt of its certified Plat, Deed of Dedication, 18-month Road Action: Maintenance Agreement and required other Legal Documentation as Approved determined by Augusta Engineering Department and Augusta Legal Department. Requested by AED. (Approved by Engineering Services Committee March 10, 2020) E l\Iaintenance Asreement - Haroer Franklin Avenue.doc IB Book 12 Paqe 102-Recorded Copv.pdf B Deed of Dedication - Haroer Franklin Ave Final 02182020.doc E ltemAoorovalSheet.html Motions |;J:" Motion rext Made By Seconded By Motion Result ^ Motion to approve. Commissioner CommissionerApprove vtotion Passes 10-0. william Fennoy Ben Hasan Passes 42. Motion to approve award of Lake Olmstead Dredging-sediment Disposal Item Site Preparation Construction Services Phase I Contract in the amount of Action: $7421856.25 to Waterfront Property Services, LLC dba Gator Dredging in Approved the amount as requested by the AED. RFP 20-l2l (Approved by Engineering Services Committee March 10, 2020) . lB 20-121 LakeDredqine Phl CST Services Mem0.Recom-AED.pdf E 20-l2l Revided Fee Prooosal - Lake Dredsins.odf lB Conv of l.eke Olmstead 02.26.20 CPB.xlsx E 20-121 RFP_to Paper.pdf E zo-tzt orrtcul tan.por {B 20-12l Cumulative.pdf E Process Resardinq RFPs.ndf B zo-lzl Mpp.oot B Mail List end Demandstar Planholders.Ddf B Georqia Procurement Registry Vendor Summary.pdf E Compliance Information.pdf E ltemApprovalSheet.html Motions Motion Motion Text Made By seconded By MotionTYPe Result a ---^_,- Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. william Fennoy Ben Hasan Passes 43. Motion to approve an Easement Deed of Dedication and a Release of Item Aeronautical Use Provisions for Daniel Field. (Approved by Action: Engineering Services committee March 10, z02o) Approved IB Daniel Field Easement Deed.ndf IB Daniel Field - Pooeve s Plet-ndf lE Daniel Field Release.ndf lB ItemApnrovalsheet.html Motions Motion r--1!_ m Motion- ----- Motion Text Made By Seconded BylYPe .---- -r ----""-- -r Result A ---^-.^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. William Fennoy Ben Hasan Passes 44. Motion to approve and authorize Budget Transfer as a Separate Line Item to Item Augusta Engineering Department (AED) FY2020 Operational Budget to pay Action:for Georgia Municipal Association, Inc. (GMA) FY2020 Services for Approved Telecommunication and Right-of-Way Management. Also, approve such line funding in AED subsequent years operational budgets to pay for yearly future payments to GMA for such services. Requested by AED. (Approved by Engineering Services Committee March l0r2020) E GMA Services Asreement-ndf B ItemAporovalsheet.html Motions Motion r,^+:^- 7r,^_.. f,f,^f,- n__ ^ r r n Motion;"""" Motion Text Made By Seconded Byr YPe ''---- -l Result ^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. william Fennoy Ben Hasan Passes 45. Motion to approve the deeds of dedication, maintenance agreements, and Item road resolutions submitted by the Engineering Department and the Augusta Action: Approved Utilities Department for Granite Hill Subdivision, Section Four, Phase Two. (Approved by Engineering Services Committee March 10r2020) B Granite Hill Section Four Ph Two Documents'odf E ltemApnrovatSheet.html Motions Motion Motion;-""'"" Motion Text Made By Seconded By Resultr ype ^ Motion to approve. Commissioner CommissionerApprove Motion Passes 10-0. william Fennoy Ben Hasan Passes 46. Motion to approve exercising the 3rd option to renew with Georgia-Carolina ltem Paving to provide on-call asphalt and concrete repairs for Bid 16-224. Action: (Approved by Engineering Services Committee March 10,2020) Approved E 16-224 GEORGIA CAROLINA PAVTNG.Ddf IB ItemAoorovatsheet.html Motions Y:-t1"' Motion Text Made By seconded By Motion Type Result ^ Motion to approve. Commissioner CommissionerApprove Motion Passes 10-0. william Fennoy Ben Hasan Passes 47. Motion to approve proposal from McKim & Creed to perform smoke and Item dye testing in the 2nd Street Lift Station Sanitary Sewer Collection Area. Action: (Approved by Engineering Services Committee March 1012020\ Approved IB 2nd Street LS Area Smoke Testing - Proposal Scoping Doc 3-21-18(REV 0).pdf E 2nd Street LS Aree Smoke Testing - Map.pdf IF ItemApprovalSheet.html Motions X:j*1" Motion Text Made By seconded By fffii'r ype . Motion to approve. Commissioner Commissioner n^^Approve Motion pasies l0-0. william Fennoy Ben Hasan rasses 48. Motion to approve Supplemental Agreement Four for the Phinizy Center for Item Watershed Assessment & Inventory Project in amount of $89,500 for the Action: continue Watershed Geomorphic data collection and Monitoring System Approved maintenance as requested by AED. RFe 13-149. (Approved by Engineering Services Committee March 10, 2020') B 2020 AED nroiects scooe costs and deliverables phinizv Center.pdf B SA 4-Ptrinizv CtrJ-28-2020.docx E ltemAoorovalsheet.html Motions X:j*1"' Motion Text Made By seconded By Motion t YPe --_--- -'t Result A ---^_.^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. william Fennoy Ben Hasan Passes 49. Motion to approve supplemental funding (SAl) for Engineering Phases of Item Design Consultant Services Agreement to Goodwyne, Mills & Cawood Action: (GMC) in the amount of $183,540.00 for the Telfair Street Improvements Approved Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-266. (Approved by Engineering Services Committee March 10,2020) B Coov of CPB Telfair Street Imovts award Infrastructure 02.2E.20.x1sx lB SAI-Telfair Street Imp .docx [B TIA TelfairST PE Additionel Suruev -SAl GMC.ndf [B ItemAonrovalsheet.html Motions X:11" Motion Text Made By seconded By MotionI'YPe - ---- -r Result ^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. william Fennoy Ben Hasan Passes PETITIONS AND COMMUNICATIONS 50. Motion to approve the minutes of the regular meeting held March 3, Item 2020 and the Special Called meetings held March 10, 2020 and March 11, Action: 2020.Approved B Regular Commission Meeting March 3 2020.pdf E Celled Commissiotr Meetinq March l0' 2020.docx E Called Commission Meeting Mrrch 11, 2020.docx El ItemApprovalSheet.html Motions $otion Motion Text Made By Seconded By Motion Type rrrvrtv' r l^r Result ^ Motion to approve. Commissioner CommissionerApprove vtotion Passes l0-0. william Fennoy Ben Hasan Passes SUBCOMMITTEE Pension Committee 51. Motion to approve an Ordinance Adopting the 2020 Restatement of the Item Georgia Municipal Employees Benefit System Defined Benefit Retirement Action: Plan II and General Addendum. (Approved by the Commission on March Approved 3,2020 - second reading) E ltemApprovalsheet.html Motions Y:j*1" Motion Text Made By seconded By Motion Type rvtvrrvtr r L^! Result ^ Motion to approve. Commissioner CommissionerApprove vtotion Passes l0-0. william Fennoy Ben Hasan Passes * rs * *END CONSENT AGENDA?k rr rr * AUGUSTA COMMISSION 3n9t2020 AUGUSTA COMMISSION REGULAR AGENDA 3n9t2020 (Items 52-56) ENGINEERING SERVICES 52.Discuss the action taken by the commission on March trial run of using a premeasured tarp system to help with piles and report back the results to the Engineering (Requested by Commissioner Ben Hasan) 3, 2020 to utilize a Item servicing yard waste Action: Services Committee. Approved @ ItemAoorovalsheet.html Motions |'#:'" Motion rext Made By Seconded By Motion Result Motion to approve rescinding the action taken on March 3, a _-,-, - 2020. Commissioner CommissionerApprove voting No: Ben Hasan John clarke Passes Commissioner Brandon Garrett. Motion Passes 9-1. APPOINTMENT(S) 53. Consider recommendation from the Community Service Board of East Central Georgia dlbla Serenity Behavioral Health System to appoint Thomas J. t'Jeff ' Drake to fill the unexpired term of Lonnie "Jim" showman. Item Action: Approved B T. Jeft Drake for CSB.pdf {B 200306 SLS-Bonner re Drake Nomination for CSB.pdf E ItemAoorovalsheet.html Motions X:11'" Motion Text Made Byr ype Seconded By Motion Result a. ---.- Motion to approve. commissioner commissionerApprove Motion pasies l0-0. william Fennoy Ben Hasan Passes OTHER BUSINESS 54. Mayor Pro Tem Sean Frantom's employment with the Topgolf Entertainment ItemCompany. (Requested by Commissioner Biil Fennoy) Action: Approved B sKM C6s820031813s10.pdf E ltemApprovalSheet'html Motions Motion . rr r- n-- Seconded Motion ;;;;" Motion Text Made Bv By Result Motion to delete this Approve item from the agenda. $",il##S;:ffi:, Passes Motion Passes 10-0. 55. Discuss COVID-l9 government operations and Commission meeting Item procedures. (Requested by Mayor Hardie Davis, Jr.) Action: Approved B ItemAoorovalSheet.html Motions Motion , rr- f,- .-- .^^^-r^r D-, Motionvrotion Text Made BY Seconded BY r ype 'rr,rr t uar rrrssv YJ Result Motion to approve suspending all committee meetings and meetings of boards and commissions, continue to hold two Commission meetings per month until futher ^ Approve ["Ji:'"i#HiL':"1L, ff##':'J,"*" ir"ffi;*JiJ" Pu"" available to conduct interactive meetings where both the Public and Commissioners can participate. Motion Passes 10-0. 56. Update from the Administrator's Office Plan of Action addressing Covid-I9. Item (Requested by Commissioner Bobby Williams) Action: None B ItemAoorovalSheet.html Motions Motion Text Motion Type Discussion was held; no formal action was taken on this item. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. Made Seconded MotionBy By Result 57. Motion to authorize execution by the Mayor of the affidavit of Item compliance with Georgia's open Meeting Act. Action: None www.augustaga.gov Commission Meeting Agenda 4/2/2020 2:00 PM Z-20-01 Department:Planning and Development Department:Planning and Development Caption: Z-20-01 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by WSM Ventures, LLC, on behalf of Evans Best, LLC, requesting a change of zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General Business) affecting property containing 0.36 acres and known as 3133 Washington Road. Tax Map 011-0-025-02-0 DISTRICT 7 1. The current development standards and regulations shall be met when submitting a site plan. (Deferred from the February 18, 2020 Commission Meeting to April 2, 2020.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 4/2/2020 2:00 PM Bid award IFB#20-166 to REMAC Inc Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve bid award IFB#20-166 to REMAC Inc. for Taxiway F. South Apron, and Taxi lane Rehabilitation in the amount of $314,958.09 as approved by the Augusta Aviation Commission. Background:See attached for additional information. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/2/2020 2:00 PM Fleet Management's evaluation of the city's motor fleet for replacement. Department: Department: Caption:Re-evaluate Fleet Management's evaluation of the city's motor fleet for replacement. (Requested by Commissioner Sammie Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/2/2020 2:00 PM Ms. Carlissa Williams for repairs to her privacy fence Department: Department: Caption:Move to reimburse Barton Village resident Ms. Carlissa Williams for repairs to her privacy fence at 2409 Dublin Dr as directed by code enforcement. The damage to her fence occurred due to several trees falling from a ditch that is a city maintained easement. (Requested by Commission Sammie Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Lena Bonner From: Sent: IO: Cc: Subject: Ms Bonner, Commissioner Sammie Sias Tuesday, March 24,2OZO 9:47 AM Lena Bonner Nancy Morawski Reimbursement Good morning, Please place the below item on the April 2 commission agada. Thanking you in advance Move to reimburse Barton Village resident Ms. carlissa williams for repairs to her privacy fence at 2409Dublin Dr as directed by code enforcement. The damage to her fence occurred due to several trees falling from a ditch that is a city maintained easement. The cost for parts and labor: SSOS.SS Please remit payment to: Ms Carlissa Williams 2409 Dublin Dr Augusta, GA 30905 Sammie L. Sias Commissioner, Augusta Richmond County "Foilure is not on Option" a result of the e-mair transmissiorl. rf veriftcation is required, prease request ;ti3i; ;il; versio*.AED:104.1 Commission Meeting Agenda 4/2/2020 2:00 PM Rental Car Concessions and Lease Agreement -AVIS Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the Rental Car Concessions and Lease Agreement with AVIS. RFP 19-299 Background: The Airport received six (6) bids in response to the Invitation to Bid for the Airport’s six (6) Rental Car Concessions. Bidders were required to provide a minimum annual guarantee for each year of the five (5) year contract with the high bidder having the opportunity to make the first selection as to terminal counter space and rental car ready return lot, which is now being leased in blocks rather than individual spaces. Each of the remaining bidders was able to select their spaces according to their bids. Analysis:Bids received were as follows: The five-year MAG bids came in as follows: Hertz – $1,868,592.00 Avis/Zipcar – $1,464,064.00 Alamo/National – $1,394,790.00 Enterprise – $1,389,675.00 Budget/Payless – $1,252,887.00 GSP – $700,000.00 Financial Impact:Revenue- Avis $1,464,064.00 Alternatives:To Deny Recommendation:Recommending Approval Funds are Available in the Following Accounts: Revenue Account 5510000000-3492408 Cover Memo REVIEWED AND APPROVED BY: Cover Memo Invitation to Bid Sealed bids will be received at this office until Thursday, December 5, 2019 @ 11:00 a.m. for furnishing for: Bid Item #19-299 Rental Car Concession and Lease Agreements for Augusta GA – Augusta Regional Airport Commodity Code: 023-975-14 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. Non-Mandatory Pre-Proposal/Telephone Conference will be held on Tuesday, November 19, 2019 @ 2:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, November 21, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A $5,000 Bid Bond, Cashiers, Treasurer’s Check or bank draft of any State or National Bank is required. A 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 24, 31, November 7, 14, 2019 Metro Courier October 24, 2019 Official VENDORS THE HERTZ CORPORATION (HERTZ) 8501 Williams Rd. Estero, FL 33928 GSP TRANSPORTATION INC. (DOLLAR & THRIFTY) 2429 SOUTH HIGHWAY 14 GREER, SC 29650 AVIS BUDGET CAR RENTAL, LLC (AVIS AND ZIPCAR) 6 SYLVAN WAY PARSIPPANY, NJ 07054 AVIS BUDGET CAR RENTAL, LLC (BUDGET AND PAYLESS) 6 SYLVAN WAY PARSIPPANY, NJ 07054 ENTERPRISE LEASING COMPANY- SOUTHEAST LLC (ENTERPRISE RENT- A-CAR) 101 BUSINESS PARK BLVD. STE 1100 COLUMBIA, SC 29203 ENTERPRISE LEASING COMPANY- SOUTHEAST LLC (ALAMO RENT A CAR AND NATIONAL CAR RENTAL) 101 BUSINESS PARK BLVD., STE 1100, COLUMBIA, SC 29203 Attachment B Yes Yes Yes Yes Yes Yes E-Verify #729687 57097840 / 610946 60918165 / 142032 60918165 / 142032 46068 46068 Addendums 1 Yes Yes Yes Yes Yes Yes SAVE Form Yes Yes Yes Yes Yes Yes Bid Bond Yes Yes Yes Yes Yes Yes March 1, 2020 - February 28, 2021 $370,000.00 $140,000.00 $281,332.00 $240,753.00 $277,935.00 $278,958.00 March 1, 2021 - February 28, 2022 $371,850.00 $140,000.00 $286,959.00 $245,568.00 $277,935.00 $278,958.00 March 1, 2022 - February 28, 2023 $373,709.25 $140,000.00 $292,698.00 $250,479.00 $277,935.00 $278,958.00 March 1, 2023 - February 28, 2024 $375,577.80 $140,000.00 $298,552.00 $255,489.00 $277,935.00 $278,958.00 March 1, 2024 - February 28, 2025 $377,458.69 $140,000.00 $304,523.00 $260,598.00 $277,935.00 $278,958.00 5 Year Total $1,858,592.74 $700,000.00 $1,464,064.00 $1,252,887.00 $1,389,675.00 $1,394,790.00 Total Number Specifications Mailed Out: 10 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 17 Georiga Procurement Registry: 90 Pre-proposal / Telephone Conference: 6 Total packages submitted: 6 Total Noncompliant: 0 Bid Opening Bid Item #19-299 Rental Car Concession and Lease Agreements for Augusta, Georgia - Augusta Regional Airport Bid Due: Thursday, December 19, 2019 @ 11:00 a.m. ANNUAL MINIMUM GUARANTEE Page 1 of 1 Commission Meeting Agenda 4/2/2020 2:00 PM Rental Car Concessions and Lease Agreement -Enterprise Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the Rental Car Concessions and Lease Agreement with Enterprise. Bid 19-299 Background:The Airport received six (6) bids in response to the Invitation to Bid for the Airport’s six (6) Rental Car Concessions. Bidders were required to provide a minimum annual guarantee for each year of the five (5) year contract with the high bidder having the opportunity to make the first selection as to terminal counter space and rental car ready return lot, which is now being leased in blocks rather than individual spaces. Each of the remaining bidders was able to select their spaces according to their bids. Analysis:Bids received were as follows: The five-year MAG bids came in as follows: Hertz – $1,868,592.00 Avis/Zipcar – $1,464,064.00 Alamo/National – $1,394,790.00 Enterprise – $1,389,675.00 Budget/Payless – $1,252,887.00 GSP – $700,000.00 Financial Impact:Revenue- Enterprise $1,389,675.00. Alternatives:To Deny Recommendation:Recommending Approval Funds are Available in the Following Accounts: Revenue Account 551000000-3492408 REVIEWED AND APPROVED BY: Cover Memo Cover Memo Invitation to Bid Sealed bids will be received at this office until Thursday, December 5, 2019 @ 11:00 a.m. for furnishing for: Bid Item #19-299 Rental Car Concession and Lease Agreements for Augusta GA – Augusta Regional Airport Commodity Code: 023-975-14 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. Non-Mandatory Pre-Proposal/Telephone Conference will be held on Tuesday, November 19, 2019 @ 2:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, November 21, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A $5,000 Bid Bond, Cashiers, Treasurer’s Check or bank draft of any State or National Bank is required. A 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 24, 31, November 7, 14, 2019 Metro Courier October 24, 2019 Official VENDORS THE HERTZ CORPORATION (HERTZ) 8501 Williams Rd. Estero, FL 33928 GSP TRANSPORTATION INC. (DOLLAR & THRIFTY) 2429 SOUTH HIGHWAY 14 GREER, SC 29650 AVIS BUDGET CAR RENTAL, LLC (AVIS AND ZIPCAR) 6 SYLVAN WAY PARSIPPANY, NJ 07054 AVIS BUDGET CAR RENTAL, LLC (BUDGET AND PAYLESS) 6 SYLVAN WAY PARSIPPANY, NJ 07054 ENTERPRISE LEASING COMPANY- SOUTHEAST LLC (ENTERPRISE RENT- A-CAR) 101 BUSINESS PARK BLVD. STE 1100 COLUMBIA, SC 29203 ENTERPRISE LEASING COMPANY- SOUTHEAST LLC (ALAMO RENT A CAR AND NATIONAL CAR RENTAL) 101 BUSINESS PARK BLVD., STE 1100, COLUMBIA, SC 29203 Attachment B Yes Yes Yes Yes Yes Yes E-Verify #729687 57097840 / 610946 60918165 / 142032 60918165 / 142032 46068 46068 Addendums 1 Yes Yes Yes Yes Yes Yes SAVE Form Yes Yes Yes Yes Yes Yes Bid Bond Yes Yes Yes Yes Yes Yes March 1, 2020 - February 28, 2021 $370,000.00 $140,000.00 $281,332.00 $240,753.00 $277,935.00 $278,958.00 March 1, 2021 - February 28, 2022 $371,850.00 $140,000.00 $286,959.00 $245,568.00 $277,935.00 $278,958.00 March 1, 2022 - February 28, 2023 $373,709.25 $140,000.00 $292,698.00 $250,479.00 $277,935.00 $278,958.00 March 1, 2023 - February 28, 2024 $375,577.80 $140,000.00 $298,552.00 $255,489.00 $277,935.00 $278,958.00 March 1, 2024 - February 28, 2025 $377,458.69 $140,000.00 $304,523.00 $260,598.00 $277,935.00 $278,958.00 5 Year Total $1,858,592.74 $700,000.00 $1,464,064.00 $1,252,887.00 $1,389,675.00 $1,394,790.00 Total Number Specifications Mailed Out: 10 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 17 Georiga Procurement Registry: 90 Pre-proposal / Telephone Conference: 6 Total packages submitted: 6 Total Noncompliant: 0 Bid Opening Bid Item #19-299 Rental Car Concession and Lease Agreements for Augusta, Georgia - Augusta Regional Airport Bid Due: Thursday, December 19, 2019 @ 11:00 a.m. ANNUAL MINIMUM GUARANTEE Page 1 of 1 Commission Meeting Agenda 4/2/2020 2:00 PM Rental Car Concessions and Lease Agreement- Hertz Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the Rental Car Concessions and Lease Agreement with Hertz. Bid 19-299 Background:The Airport received six (6) bids in response to the Invitation to Bid for the Airport’s six (6) Rental Car Concessions. Bidders were required to provide a minimum annual guarantee for each year of the five (5) year contract with the high bidder having the opportunity to make the first selection as to terminal counter space and rental car ready return lot, which is now being leased in blocks rather than individual spaces. Each of the remaining bidders was able to select their spaces according to their bids. Analysis:Bids received were as follows: The five-year MAG bids came in as follows: Hertz – $1,868,592.00 Avis/Zipcar – $1,464,064.00 Alamo/National – $1,394,790.00 Enterprise – $1,389,675.00 Budget/Payless – $1,252,887.00 GSP – $700,000.00 Financial Impact:Revenue $1,868,592.00 Alternatives:To Deny Recommendation:Recommend Approval Funds are Available in the Following Accounts: Revenue Account 551000000-3492403 REVIEWED AND APPROVED BY: Cover Memo Cover Memo Invitation to Bid Sealed bids will be received at this office until Thursday, December 5, 2019 @ 11:00 a.m. for furnishing for: Bid Item #19-299 Rental Car Concession and Lease Agreements for Augusta GA – Augusta Regional Airport Commodity Code: 023-975-14 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. Non-Mandatory Pre-Proposal/Telephone Conference will be held on Tuesday, November 19, 2019 @ 2:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, November 21, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A $5,000 Bid Bond, Cashiers, Treasurer’s Check or bank draft of any State or National Bank is required. A 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 24, 31, November 7, 14, 2019 Metro Courier October 24, 2019 Official VENDORS THE HERTZ CORPORATION (HERTZ) 8501 Williams Rd. Estero, FL 33928 GSP TRANSPORTATION INC. (DOLLAR & THRIFTY) 2429 SOUTH HIGHWAY 14 GREER, SC 29650 AVIS BUDGET CAR RENTAL, LLC (AVIS AND ZIPCAR) 6 SYLVAN WAY PARSIPPANY, NJ 07054 AVIS BUDGET CAR RENTAL, LLC (BUDGET AND PAYLESS) 6 SYLVAN WAY PARSIPPANY, NJ 07054 ENTERPRISE LEASING COMPANY- SOUTHEAST LLC (ENTERPRISE RENT- A-CAR) 101 BUSINESS PARK BLVD. STE 1100 COLUMBIA, SC 29203 ENTERPRISE LEASING COMPANY- SOUTHEAST LLC (ALAMO RENT A CAR AND NATIONAL CAR RENTAL) 101 BUSINESS PARK BLVD., STE 1100, COLUMBIA, SC 29203 Attachment B Yes Yes Yes Yes Yes Yes E-Verify #729687 57097840 / 610946 60918165 / 142032 60918165 / 142032 46068 46068 Addendums 1 Yes Yes Yes Yes Yes Yes SAVE Form Yes Yes Yes Yes Yes Yes Bid Bond Yes Yes Yes Yes Yes Yes March 1, 2020 - February 28, 2021 $370,000.00 $140,000.00 $281,332.00 $240,753.00 $277,935.00 $278,958.00 March 1, 2021 - February 28, 2022 $371,850.00 $140,000.00 $286,959.00 $245,568.00 $277,935.00 $278,958.00 March 1, 2022 - February 28, 2023 $373,709.25 $140,000.00 $292,698.00 $250,479.00 $277,935.00 $278,958.00 March 1, 2023 - February 28, 2024 $375,577.80 $140,000.00 $298,552.00 $255,489.00 $277,935.00 $278,958.00 March 1, 2024 - February 28, 2025 $377,458.69 $140,000.00 $304,523.00 $260,598.00 $277,935.00 $278,958.00 5 Year Total $1,858,592.74 $700,000.00 $1,464,064.00 $1,252,887.00 $1,389,675.00 $1,394,790.00 Total Number Specifications Mailed Out: 10 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 17 Georiga Procurement Registry: 90 Pre-proposal / Telephone Conference: 6 Total packages submitted: 6 Total Noncompliant: 0 Bid Opening Bid Item #19-299 Rental Car Concession and Lease Agreements for Augusta, Georgia - Augusta Regional Airport Bid Due: Thursday, December 19, 2019 @ 11:00 a.m. ANNUAL MINIMUM GUARANTEE Page 1 of 1 Commission Meeting Agenda 4/2/2020 2:00 PM Rental Car Concessions and Lease Agreement- National Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the Rental Car Concessions and Lease Agreement with Alamo National. Bid 19-299 Background: The Airport received six (6) bids in response to the Invitation to Bid for the Airport’s six (6) Rental Car Concessions. Bidders were required to provide a minimum annual guarantee for each year of the five (5) year contract with the high bidder having the opportunity to make the first selection as to terminal counter space and rental car ready return lot, which is now being leased in blocks rather than individual spaces. Each of the remaining bidders was able to select their spaces according to their bids. Analysis:Bids received were as follows: The five-year MAG bids came in as follows: Hertz – $1,868,592.00 Avis/Zipcar – $1,464,064.00 Alamo/National – $1,394,790.00 Enterprise – $1,389,675.00 Budget/Payless – $1,252,887.00 GSP – $700,000.00 Financial Impact:Revenue- ALAMO NATIONAL $1,394,790.00 Alternatives:To Deny Recommendation:Recommending Approval Funds are Available in the Following Accounts: Revenue Account 551000000-3492602 Cover Memo REVIEWED AND APPROVED BY: Cover Memo Invitation to Bid Sealed bids will be received at this office until Thursday, December 5, 2019 @ 11:00 a.m. for furnishing for: Bid Item #19-299 Rental Car Concession and Lease Agreements for Augusta GA – Augusta Regional Airport Commodity Code: 023-975-14 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. Non-Mandatory Pre-Proposal/Telephone Conference will be held on Tuesday, November 19, 2019 @ 2:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, November 21, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A $5,000 Bid Bond, Cashiers, Treasurer’s Check or bank draft of any State or National Bank is required. A 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 24, 31, November 7, 14, 2019 Metro Courier October 24, 2019 Official VENDORS THE HERTZ CORPORATION (HERTZ) 8501 Williams Rd. Estero, FL 33928 GSP TRANSPORTATION INC. (DOLLAR & THRIFTY) 2429 SOUTH HIGHWAY 14 GREER, SC 29650 AVIS BUDGET CAR RENTAL, LLC (AVIS AND ZIPCAR) 6 SYLVAN WAY PARSIPPANY, NJ 07054 AVIS BUDGET CAR RENTAL, LLC (BUDGET AND PAYLESS) 6 SYLVAN WAY PARSIPPANY, NJ 07054 ENTERPRISE LEASING COMPANY- SOUTHEAST LLC (ENTERPRISE RENT- A-CAR) 101 BUSINESS PARK BLVD. STE 1100 COLUMBIA, SC 29203 ENTERPRISE LEASING COMPANY- SOUTHEAST LLC (ALAMO RENT A CAR AND NATIONAL CAR RENTAL) 101 BUSINESS PARK BLVD., STE 1100, COLUMBIA, SC 29203 Attachment B Yes Yes Yes Yes Yes Yes E-Verify #729687 57097840 / 610946 60918165 / 142032 60918165 / 142032 46068 46068 Addendums 1 Yes Yes Yes Yes Yes Yes SAVE Form Yes Yes Yes Yes Yes Yes Bid Bond Yes Yes Yes Yes Yes Yes March 1, 2020 - February 28, 2021 $370,000.00 $140,000.00 $281,332.00 $240,753.00 $277,935.00 $278,958.00 March 1, 2021 - February 28, 2022 $371,850.00 $140,000.00 $286,959.00 $245,568.00 $277,935.00 $278,958.00 March 1, 2022 - February 28, 2023 $373,709.25 $140,000.00 $292,698.00 $250,479.00 $277,935.00 $278,958.00 March 1, 2023 - February 28, 2024 $375,577.80 $140,000.00 $298,552.00 $255,489.00 $277,935.00 $278,958.00 March 1, 2024 - February 28, 2025 $377,458.69 $140,000.00 $304,523.00 $260,598.00 $277,935.00 $278,958.00 5 Year Total $1,858,592.74 $700,000.00 $1,464,064.00 $1,252,887.00 $1,389,675.00 $1,394,790.00 Total Number Specifications Mailed Out: 10 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 17 Georiga Procurement Registry: 90 Pre-proposal / Telephone Conference: 6 Total packages submitted: 6 Total Noncompliant: 0 Bid Opening Bid Item #19-299 Rental Car Concession and Lease Agreements for Augusta, Georgia - Augusta Regional Airport Bid Due: Thursday, December 19, 2019 @ 11:00 a.m. ANNUAL MINIMUM GUARANTEE Page 1 of 1 Commission Meeting Agenda 4/2/2020 2:00 PM Allocate funding ($31,826.00) for RCSO to implement Justice Assistance Grant (JAG) Program. Department:Richmond County Sheriff's Office Department:Richmond County Sheriff's Office Caption:Motion to approve the allocation of funding for the Richmond County Sheriff's Office (RCSO) in the amount of $31,826.00 implement the Justice Assistance Grant (JAG) Program. Background:The Richmond County Sheriff's Office was awarded a grant through Department of Justice for $31,826.00 to support the RCSO Taser Program. RCSO will use this funding to purchase Tasers. Analysis:RCSO will purchase Tasers for deputies Financial Impact:This is a 100% reimbursable grant, when expenditures are made, RCSO will submit request for reimbursements to Department of Justice Alternatives:None Recommendation:Allocate funding in the amount of $31,826.00 to allow RCSO to implement the Justice Assistance Grant (JAG) Program. Funds are Available in the Following Accounts: NA -100% Reimbursable from grant REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 4/2/2020 2:00 PM Briefings COVID-19 Department: Department: Caption:Discuss lack of briefings to the Augusta Commission regarding COVID-19. (Requested by Commissioner Sammie Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/2/2020 2:00 PM Motion to approve the Automated Fire Range System for the Richmond County Sheriff’s Office Department:Richmond County Sheriff's Office Department:Richmond County Sheriff's Office Caption:Motion to approve the Automated Fire Range System for the Richmond County Sheriff’s Office. Background:The Richmond County Sheriff’s Office will remodel the Training Center to provide a better training faculty for the deputies. The Sheriff’s Office is request funding out the Splost 7 for the Automated Fire Range System. Analysis:Funding is currently not available from the operating budget. However, The Richmond County Sheriff’s Office was approved for Training Range Enhancements out of Splost 7. Financial Impact:The request for the Richmond County Training Range Fire system was submitted with Splost 7 projects request. Budget - $2,200,000 GL 329-03-1130 JL 219358004 Alternatives:None Recommendation:The Richmond County Sheriff's Office recommends that the Automated Fire Range System is purchased from Meggitt in the Bid amount $125,898.77 Please reference BID #20-127A Funds are Available in the Following Accounts: Funding is available in account 329* from Splost 7 for Training Range upgrades 329031130-5413120 JL 216359002-5413120 REVIEWED AND APPROVED BY:Cover Memo Cover Memo Commission Meeting Agenda 4/2/2020 2:00 PM Augusta's Fiber Optic Infrastructure Department:Utilities Department:Utilities Caption:Approve Partnership Model with Communications Companies. Background:In concert with the Information Technology Department, AUD constructs and maintains Augusta's fiber network. It has been proposed that Augusta partner with communication companies to expand both networks . This partnership would include sharing or co-locating network resources. Analysis:When fiber networks are constructed, extra conduits and fiber are typically installed. We have been approached by ATG Communications about sharing network resources so that both fiber networks can be expanded. This would also reduce buried infrastructure congestion within the right of ways. The sharing of resources could include trading or leasing fiber and/or conduit. Memorandums of Understanding would be developed with the communications companies, with input from the Information Technology and Law Departments. Financial Impact:No funding required at this time. Alternatives:Do not approve the partnering concept, which would make the expansion of Augusta's fiber network slower and more costly. Recommendation:We recommend that the concept of partnering MOU's with communications companies be approved. Funds are Available in the Following Accounts: None required at this time. Cover Memo REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/2/2020 2:00 PM Lock and Dam Consortium Department: Department: Caption:Approve and authorize Lock and Dam Consortium’s engaging of services of a congressional lobbyist in order to pursue efforts needed to formulate congressional action of repealing or overriding NSBLD relevant provisions of the WIIN Act of 2016. Also, approve and authorize using $15,000 per month from the NSBLD Consortium reserved funds for funding such services. (Requested by Administrator & AED) Background:It been extended time since NSBLD is not serving its original purpose of providing passage of commercial navigation. Given that USACE is not maintaining this structure as needed and structure is progressively deteriorating. WIIN Act of 2016 reauthorized the structure with provision of its possible removal in conjunction with Savannah Harbor Deepening Project. Accordingly, USACE recently proposed removal and replacement of the structure with fix height weir structure Analysis:State of South Carolina and Augusta, GA are in litigation with USACE to save Savannah River current water pool elevation of 114.5MSL. However, WIIN ACT of 2016, by deauthorizing NSBLD, provided Dam removal option to mitigate environmental impact of Savannah Harbor Deepening project. USACE selected mitigation measures included removal of NSBLD structure. NSBLD Consortium intended action will help to formulate alternate measures including keeping the Dam structure. Financial Impact: Alternatives:Do not approve and identify alternate way to complete the task. Recommendation: Cover Memo Approve and authorize Lock and Dam Consortium’s engaging of services of a congressional lobbyist in order to pursue efforts needed to formulate congressional action of repealing or overriding NSBLD relevant provisions of the WIIN Act of 2016. Also, approve and authorize using $15,000 per month from the NSBLD Consortium reserved funds for funding such services. Requested by Administrator & AED Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/2/2020 2:00 PM parking problems on Brown and Holley Streets Department: Department: Caption:Discuss parking problems on Brown and Holley Streets. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/2/2020 2:00 PM Frantom employment with Top Golf. Department: Department: Caption:Mayor Pro Tem Sean Frantom's employment with the Topgolf Entertainment Company. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 4/2/2020 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo