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Home My WebLink About2020-03-19 Meeting AgendaCommission Meeting Agenda Municipal Building 3/19/2020 2:00 PM INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A.Ms. Dilenia Ann Hill-McGruder regarding complaint against Gold Cross Ambulance Services.Attachments B.The Greater Augusta Arts Council to present the result of the public vote on the James Brown Mural on Broad Street. (Requested by Mayor Pro Tem Sean Frantom) Attachments CONSENT AGENDA (Items 1-51) PLANNING 1. Z-20-03– A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Om Dugal, on behalf of Georgia Senior Living LLC, requesting a change of zoning from Zone R-1B (One-family Residential) and Zone A (Agriculture) to Zone B-2 (General Business) affecting property containing approximately 1.33 acres and known as part of 3902 and 3914 Deans Bridge Road. Tax Map 139-0-005-03-0 and 139-0-007-00-0 . DISTRICT 8 1. The overall development for Deans Mill Subdivision and this approximately 1.33 acre commercial site shall substantially comply with the Concept Plan submitted with the rezoning application. Attachments 2. No entrance to the commercial tract shall be allowed directly off of Deans Bridge Road. 3. A Traffic Study will be required to assess traffic impacts from this development on surrounding roadway systems. 4. Building height shall be limited to 3 stories or 55 feet. 5. Uses shall not include liquor stores, gun shops, pawn shops, automobile service and repair, flea markets, travel trailer parks, mini- warehouses, automobile parking lots or automobile sales lots, funeral homes and crematoriums. 6. Any parking lot lighting / security lighting shall be directed away from the adjoining residential properties. 7. Sidewalks shall conform to the Concept Plan submitted with the rezoning application and shall be constructed on both sides of the entrance road to Deans Mill Subdivision. 8. Compliance with the Augusta Tree Ordinance for rear buffer requirements against the adjoining residential properties, shall be adhered to. 9. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. 2. Z-20-04- A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Om Dugal, on behalf of Georgia Senior Living LLC, requesting a change of zoning from Zone R-1B (One-family Residential), Zone A (Agriculture) and Zone B-2 (General Business) to Zone R-1C (One- family Residential) affecting property containing approximately 33.76 acres and known as part of 3902 and 3914 Deans Bridge Road. Tax Map 139-0-005-03-0 and 139-0-007-00-0. DISTRICT 8 1. The overall development for Deans Mill Subdivision and the adjoining approximately 1.33 acre commercial site shall substantially comply with the Concept Plan submitted with the rezoning application. However, density for the 33.76 acre tract to be rezoned to R-1C shall not exceed the allowable density in the R-1C zone of 7.26 lots / acre should Z-20-05 not be approved. Attachments 2. Sidewalks shall conform to the Concept Plan submitted with the rezoning application and shall be constructed on both sides of all interior roads and both sides of the entrance road to Deans Mill Subdivision. 3. A second entrance to the subdivision, meeting City standards for ingress / egress and sufficient for use by emergency response vehicles must be provided. If the current location for the second entrance remains at the intersection of Heartwood Street and Live Oak Road, then Heartwood Street must be improved to City standards out to Karleen Road. 4. A Traffic Study will be required to assess traffic impacts from this development on surrounding roadway systems. 5. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. 3. Z-20-05 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Om Dugal, on behalf of Georgia Senior Living LLC, requesting a Special Exception in the R-1C Zone to establish a single family residential development, to include attached and detached units, not to exceed 7 units per acre per Section 11-2-(a) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing approximately 33.76 acres and known as part of 3902 and 3914 Deans Bridge Road. Tax Map 139-0-005-03-0 and 139-0-007-00-0. (DISTRICT 8 1. The overall development for Deans Mill Subdivision and the adjoining approximately 1.33 acre commercial site shall substantially comply with the Concept Plan submitted with the rezoning application. Density for the 33.76 acre tract to be rezoned to R-1C by Special Exception shall not exceed the density specified on the Concept Plan of 5.15 lots per acre. 2. Sidewalks shall conform to the Concept Plan submitted with the rezoning application and shall be constructed on both sides of all interior roads and both sides of the entrance road to Deans Mill Subdivision. 3. A second entrance to the subdivision, meeting City standards for ingress / egress and sufficient for use by emergency response vehicles must be provided. If the current location for the second entrance remains at the intersection of Heartwood Street and Live Oak Road, then Heartwood Street must be improved to City standards out to Karleen Road. 4. This project shall comply with all development Attachments standards and regulations set forth by the City of Augusta, GA at the time of development. 4. Z-20-06 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Valerie Wilkins, on behalf of DVM Community Development LLC, requesting a change of zoning from Zone R-MH (Manufactured Home Residential) to Zone R-1E (One-family Residential) affecting property containing approximately 14.66 acres and known as 3717 Old McDuffie Road. Tax Map 094-0-089-03-0. DISTRICT 4 1. A traffic study shall be required to determine if road widening, turn lanes, or additional traffic control is needed on Old McDuffie Road. Changes shall be reflected on the concept plan. 2. Sidewalks shall be installed along one side of each street in the development. 3. Guest parking must be provided. 4. The development shall be limited to 87 townhome units. 5. Open space requirement be corrected to eliminate the detention ponds from the calculation. 6. The site plan shall meet all applicable City codes and regulations before land disturbing permits may be issued, including but not limited to Augusta Traffic Engineering and Augusta Utilities. 7. Any necessary variances must be applied for and approved before a site plan may be submitted. Attachments 5. Z-20-08 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Nick Dickinson, on behalf of Heritage Academy, requesting a Special Exception in a P-1 (Professional) Zone to establish a private early childhood education center per Section 26-1-(b) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property known as 326 and 330 Greene Street and contains 0.43 acres. Tax Map 047-4-086- 01-0 and 047-4-087-00-0 DISTRICT 1 1. Any necessary Board of Zoning Appeals variances must be applied for and approved before a site plan may be submitted. 2. Insufficient parking is available and a Parking Variance from the Planning Commission will be required before a site plan may be submitted. 3. A Certificate of Appropriateness by the Historic Preservation Commission must be applied for and approved before any building permits may be issued. Attachments 6. Z-20-09 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Nick Dickinson, on behalf of Walton Options for Independent Living, Attachments requesting a change of zoning from Zone B-2 (General Business) and Zone R-1C (One-family Residential) to Zone B-2 affecting property known as 948 Walton Way and containing 0.59 acres. Tax Map 046-4- 133-00-0 DISTRICT 1 1. In order to expand the existing structure the applicant must request a variance from the minimum setback requirements. 7. Z-20-10 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Joe Edge, on behalf of Power Control Systems of GA, Inc. and Gateway to Augusta LLC, requesting a change of zoning from Zone R-1E (One- family Residential) and Zone R-1C (One-family Residential) to Zone B-2 (General Business) affecting property known as 833, 837, 841, 836 Hopkins Street, 1016, 1020, 1022 Summer Street, 1002 through 1034 (even #s) James Brown Blvd., 842, 846, 850, 852 Adams Street, 1013, 1015, 1021 Summer Street (27 tax parcels) containing approximately 2.9 acres. A complete list of tax parcels is available in the Planning Commission office upon request. DISTRICT 1 1. The general layout of the development shall substantially conform to the approved concept plan.2. Proposed commercial shall be limited to B-1 (Neighborhood Business) uses.3. The project will need variances from the required setbacks, density and loading parking prior to final approval of the Site Plan. 4. The height of buildings shall not exceed 4 stories or seventy- five (75) feet.5. Sidewalks must comply with the ADA accessibility standards and specifications of Augusta Traffic Engineering. Attachments 8. Z-20-11 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by TISHCO Development LLC, on behalf of Nixon Trust, requesting a change of zoning from Zone P-1 (Professional) to Zone R-3C (Multiple-family Residential) to establish a 55+ Independent Living Facility affecting property containing 6.63 acres and known as 105 Robert C. Daniel Jr. Parkway. Tax Map 023-2-001-00-0 DISTRICT 7. 1. The general layout of the development shall substantially conform to the concept plan submitted on 2/10/2020.2. The height of the apartment building shall not exceed 3 stories or fifty-five (55) feet.3. Provide sidewalks along Robert C. Daniel Jr. Parkway abutting the subject property that comply with the ADA accessibility standards and specifications of Augusta Traffic Engineering.4. Because this is a proposed over 55 development, any change in the residential age requirement must be approved by the Planning Commission.5. The site plan shall meet all Attachments applicable City codes and regulations before land disturbing permits may be issued 9. Z-20-12 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by MacArthur Park Apartments, on behalf of Menlo Park Apartments LLC, requesting a change of zoning from Zone B-2 (General Business), R-1A (One-family Residential) and Zone A (Agriculture) to Zone R-3B (Multiple-Family Residential) affecting property containing approximately 21.59 acres and known as 3563 Milledgeville Road, 2190 and 2192 Gordon Highway. Tax Map 068-0-018-00-0, 068-0-019-00-0 & 068-0-018-01-0 DISTRICT 5 1. The three tracts of property 3563 Milledgeville Road having 20.32 acres, 2190 Gordon Highway having 0.92 acre and 2192 Gordon Highway having 0.34 acre, must be combined into one lot, prior to the start of development. 2. The overall development for MacArthur Park Apartments and this approximately 21.58 acre site shall substantially comply with the Concept Plan submitted with the rezoning application for number of buildings and general configuration and have a maximum density of 17.4 units per acre (the maximum allowable density for R-3B zoning). 3. Adequate parking shall be provided based on the number and type of units to be constructed and will be verified at the time of submission of a Site Plan; additional parking / guest parking, as currently shown on the Concept Plan, is not required, but is highly encouraged. 4. Building height shall be limited to 3 stories or 55 feet. 5. There shall be sidewalks, meeting City of Augusta standards, adjacent to all public ROWs, with the exception of Gordon Highway, and internal pedestrian sidewalks, meeting City of Augusta standards, to facilitate safe and easy movement of foot traffic throughout the site. 6. Phasing of the development will have to be approved by the City of Augusta at the time of the initial submission of a Site Plan, depicting the overall site and the phases being proposed. Each phase must be a stand-alone project as it pertains to stormwater and detention requirements, water, sanitary sewer, internal traffic movement, sidewalks, parking based on number of units and density, and any Fire Department requirements as it pertains to life safety. 7. Any parking lot lighting / security lighting shall be directed away from the adjoining residential properties across Milledgeville Road. 8. Any encroachment into the existing wetlands or state water buffer must approved by all required agencies. 9. Compliance with the Augusta Tree Ordinance for rear buffer requirements against the adjoining residential properties to the east, along Gordon Highway, shall be adhered to. 10. Issuance of development permits shall be contingent upon submission and approval of a Site Plan meeting all applicable Attachments development standards. 11. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. 10. Z-20-14 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Buck Pardee of Haskell, on behalf of FEREQUITY Inc., and Paul M. Davis Trust, requesting a change of zoning from Zone A ( Agriculture) to Zone HI (Heavy Industry) on property containing approximately 0.58 acres and known as part of 3427 Cookie Road. Part of Tax Map 135-0-003-05-0 DISTRICT 1 Attachments 11. ZA-R-258 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta Georgia by amending Section 2 – Definitions, Section 16-1 - R-3A – Multiple family Residential, and Section 21 – B-1 Neighborhood Business regarding Dumpsters and Recyclable Materials Bins. Attachments PUBLIC SERVICES 12.Motion to approve Augusta, Georgia receiving Environmental Covenant to enforce restrictions on 1762 Lovers Lane, Augusta, Georgia. (Approved by Public Services Committee March 10, 2020) Attachments 13.Motion to approve New Application: A.N. 20-05: request by Boskey H. Bhavsar-Shah for a retail package Beer & Wine License to be used in connection with Masters Xpress, LLC located at 3011 Washington Rd. District 7. Super District 10. (Approved by Public Services Committee March 10, 2020) Attachments 14.Motion to approve New Ownership: A.N. 20-06: request by Ritilal B. Patel for a retail package Beer & Wine License to be used in connection with Lucky 7 located at 1857 Gordon Highway STE. C. District 2. Super District 9. (Approved by Public Services Committee March 10, 2020) Attachments 15. Motion to approve Existing Location: A.N. 20-07: request by Raju Vemuganti for a retail package Beer & Wine License to be used in connection with E Z Go Food Mart located at 1801 Marvin Griffin Rd. District 1 Super District 9. (Approved by Public Services Committee March 10, 2020) Attachments 16.Motion to approve Change Order #2 to Johnson Laschober and Associates in the amount of $64,500 for design and engineering services at Fleming Park. (Approved by Public Services Committee March 10, 2020) Attachments 17.Motion to approve the City of Augusta as the owners of the James Brown commemorative sidewalk vinyl graphics to be installed in May and waive the required insurance indemnification as required by the Sidewalk Encroachment Permit for this application. (Approved by Public Services Committee March 10, 2020) Attachments 18.Motion to approve a request by MingMing Yin for a Massage Operator License to be used in connection with Double Liu I, Inc located at 3450 Wrightsboro Rd Ste. 2290. District 5. Super District 9. (Approved by Public Services Committee March 10, 2020) Attachments 19.Motion to approve amending Augusta, Georgia Code, Noise, Section 3-6-2 (b and d), so as to amend the hours for events at the Olmstead Stadium, 78 Milledge Road, and to provide an effective date. (Approved by Commission March 3, 2020 - second reading) Attachments 20.Motion to deny request for rate increase from RAT-PDEV. (Approved by Public Services Committee March 10, 2020)Attachments 21.Motion to approve the Rental Car Concessions and Lease Agreement - GSP (THRIFTY). (Approved by Public Services Committee March 10, 2020) Attachments 22. Motion to ratify Letter of Support between Augusta and The Warrior Alliance. (Approved by Public Services Committee March 10, 2020)Attachments ADMINISTRATIVE SERVICES 23.Motion to approve the purchase of two new pickup trucks (4X4) at a cost of $59,755 from Allan Vigil Ford for the Engineering Department - Stormwater Division Bid Item 19-280. (Approved by Administrative Services Committee March 10, 2020) Attachments 24.Motion to approve the purchase of 13 pursuit utility vehicles, for $533,364, from Wade Ford for the Richmond County Sheriff’s Office. Bid Item 19-171 (Approved by Administrative Services Committee March 10, 2020) Attachments 25.Motion to approve the replacement of one pickup truck from Gerald Jones Ford for $30,553.56 for the Utilities Department - Customer Service Division Bid Item 20-149. (Approved by Administrative Services Committee March 10, 2020) Attachments 26.Motion to approve annual bid for Environmental Services Department and Sheriff’s Office. The items require Commission approval due to the fact that purchases on the individual purchase orders will exceed $25,000.00 per order. The following annual bid item requires Commission approval: Environmental Services 20-056 Wireless Instrument Monitors 20-113 Vacant Lot Cleaning Services Sheriff’s Office 20-136 External Ballistic Vest and External Carrier (Approved by Administrative Services Committee March 10, 2020) Attachments 27.Motion to approve the award of the RFP #19-271 for the Employee Benefits Consultant contract to EPIC Insurance Brokers and Consultants. (Approved by Administrative Services Committee March 10, 2020) Attachments 28. Motion to approve HCD’s Memorandum of Understanding with Fort Gordon in support of the Augusta Housing and Community Development Laney Walker/Bethlehem Redevelopment Project and HCD’s commitment in assisting service members in locating and maintaining safe, adequate, and non-discriminatory local community housing that live in the city. (Approved by Administrative Services Committee March 10, 2020) Attachments 29.Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate income homebuyer with down-payment assistance to purchase a home. (Approved by Administrative Services Committee March 10, 2020) Attachments 30.Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding for the Sand Hills Urban Development’s 2020 Master Plan. (Approved by Administrative Services Committee March 10, 2020) Attachments 31.Motion to approve establishing the five committee chairs as the sub- committee for the process to recruit the Administrator.(Approved by Administrative Services Committee March 10, 2020) Attachments 32.Motion to approve the award of the contract to provide custodial services for various new locations for fiscal year 2020 as follows, Bid Item 19- 290: · Housing and Community Development to Diamond Shine Services - $16,804.52. · Planning and Development on Marvin Griffin Road to Pro Cleaning Services - $8,556.00. · New Records Retention Annex on Marvin Griffin Road to Diamond Shine Services - $6,213.21. (Approved by Administrative Services Committee March 10, 2020) Attachments PUBLIC SAFETY 33.Motion to approve additional grant funding $3,300 from GEMA for project management to oversee the update of the Augusta-Richmond Attachments County Hazard Mitigation Plan and authorize the Mayor to sign a letter to GEMA accepting the additional grant funding.(Approved by Public Safety Committee March 10, 2020) . 34.Motion to approve the Evidence Vault purchase. Custom Vault Bid 20- 130. (Approved by Public Safety Committee March 10, 2020)Attachments FINANCE 35.Motion to approve month to month agreement for WC TPA services for the month of February 2020. (Approved by Finance Committee March 10, 2020) Attachments 36.Motion to approve a request from Superior Court to transfer funds from salary line item 101021112/5111110 to 101021112/5239112 to continue to contract labor line; once the employee returns from worker’s compensation leave funds will be returned to salary line item. (Approved by Finance Committee March 10, 2020) . Attachments ENGINEERING SERVICES 37.Motion to approve and authorize the Engineering Department (AED) to accept and receive Federal Financial Assistance through Section 319(h) Nonpoint Source Implication Grant Program, grant authorization permitting Augusta, GA’s Mayor to sign all documentation as requested by the AED.(Approved by Engineering Services Committee March 10, 2020) Attachments 38.Motion to approve supplemental funding (SA4) for Construction Phase of Design Engineering Consultant Agreement to Civil Services, Inc. in the amount of $161,465.60 for 5th Street Bridge over the Savannah River (Bridge Repair and Restoration) as requested by AED. RFQ 16-247. (Approved by Engineering Services Committee March 10, 2020) Attachments 39.Motion to approve funding for Design Consultant Services Supplemental Agreement Two to Cranston Engineering Group, Inc. in the amount of $72,640.00 for the James Brown Blvd. (9th Street) Improvement Project Attachments as requested by the AED. RFQ 16-246. (Approved by Engineering Services Committee March 10, 2020) 40.Motion to approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation (CMT Geotech) Services contract in the amount of $180,240 for James Brown Blvd. Improvements Project. Requested by AED. RFP 19-179. (Approved by Engineering Services Committee March 10, 2020) Attachments 41.Motion to approve and accept Section of Harper Franklin Ave. (from Jimmie Dyess Pkwy to its West 1761.46ft) and associated Improvements within road Right-of-Way into Augusta, Georgia Public Roadway System upon receipt of its certified Plat, Deed of Dedication, 18-month Road Maintenance Agreement and required other Legal Documentation as determined by Augusta Engineering Department and Augusta Legal Department. Requested by AED. (Approved by Engineering Services Committee March 10, 2020) Attachments 42.Motion to approve award of Lake Olmstead Dredging-Sediment Disposal Site Preparation Construction Services Phase 1 Contract in the amount of $742,856.25 to Waterfront Property Services, LLC dba Gator Dredging in the amount as requested by the AED. RFP 20-121 (Approved by Engineering Services Committee March 10, 2020) . Attachments 43.Motion to approve an Easement Deed of Dedication and a Release of Aeronautical Use Provisions for Daniel Field. (Approved by Engineering Services Committee March 10, 2020) Attachments 44.Motion to approve and authorize Budget Transfer as a Separate Line Item to Augusta Engineering Department (AED) FY2020 Operational Budget to pay for Georgia Municipal Association, Inc. (GMA) FY2020 Services for Telecommunication and Right-of-Way Management. Also, approve such line funding in AED subsequent years operational budgets to pay for yearly future payments to GMA for such services. Requested by AED. (Approved by Engineering Services Committee March 10, 2020) Attachments 45.Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering Department and the Augusta Utilities Department for Granite Hill Subdivision, Section Four, Phase Two. (Approved by Engineering Services Committee March 10, 2020) Attachments 46.Motion to approve exercising the 3rd option to renew with Georgia- Carolina Paving to provide on-call asphalt and concrete repairs for Bid 16-224. (Approved by Engineering Services Committee March 10, 2020) Attachments 47.Motion to approve proposal from McKim & Creed to perform smoke and dye testing in the 2nd Street Lift Station Sanitary Sewer Collection Area. (Approved by Engineering Services Committee March 10, 2020) Attachments 48.Motion to approve Supplemental Agreement Four for the Phinizy Center for Watershed Assessment & Inventory Project in amount of $89,500 for the continue Watershed Geomorphic data collection and Monitoring System maintenance as requested by AED. RFQ 13-149. (Approved by Engineering Services Committee March 10, 2020) Attachments 49.Motion to approve supplemental funding (SA1) for Engineering Phases of Design Consultant Services Agreement to Goodwyne, Mills & Cawood (GMC) in the amount of $183,540.00 for the Telfair Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-266. (Approved by Engineering Services Committee March 10, 2020) Attachments PETITIONS AND COMMUNICATIONS 50.Motion to approve the minutes of the regular meeting held March 3, 2020 and the Special Called meetings held March 10, 2020 and March 11, 2020. Attachments SUBCOMMITTEE Pension Committee 51.Motion to approve an Ordinance Adopting the 2020 Restatement of the Georgia Municipal Employees Benefit System Defined Benefit Retirement Plan II and General Addendum. (Approved by the Commission on March 3, 2020 - second reading) Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 3/19/2020 AUGUSTA COMMISSION REGULAR AGENDA 3/19/2020 (Items 52-57) ENGINEERING SERVICES 52.Discuss the action taken by the commission on March 3, 2020 to utilize a trial run of using a premeasured tarp system to help with servicing yard waste piles and report back the results to the Engineering Services Committee. (Requested by Commissioner Ben Hasan) Attachments APPOINTMENT(S) 53.Consider recommendation from the Community Service Board of East Central Georgia d/b/a Serenity Behavioral Health System to appoint Thomas J. "Jeff" Drake to fill the unexpired term of Lonnie "Jim" Showman. Attachments OTHER BUSINESS 54.Mayor Pro Tem Sean Frantom's employment with the Topgolf Entertainment Company. (Requested by Commissioner Bill Fennoy)Attachments 55.Discuss COVID-19 government operations and Commission meeting procedures. (Requested by Mayor Hardie Davis, Jr.)Attachments 56.Update from the Administrator's Office Plan of Action addressing Covid- 19. (Requested by Commissioner Bobby Williams)Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 57.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 3/19/2020 2:00 PM Complaint against Gold Cross Ambulance Services. Department: Department: Caption:Ms. Dilenia Ann Hill-McGruder regarding complaint against Gold Cross Ambulance Services. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo AcEhtDA ITEM REQUEST F.ORM commission meetings: First and third ruesdays of each month - 2:00 p.m.committee meetings: second and last Tuesdays of each month - r:00 [.m. commission/committee: (please check one and insert mding date) K Commission Public Safety Committee Public Services Commiffee Administrative Services Committee Engineering Services Committee Finance Committee Date ofMeeting contact rnfomation for rndividuauprescnter llflaking the Request: Name:(r Address: Telephone Ndmb6r: Fax Number: E-Mail /drdro t Caption/Topic of Discussion to be placed on the A Please send this request fom to the following address: IUs. LenaJ. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 3090f lauests may be faxed, e-mailed or deliverrcd in person and must be received in the Clerk'sOIIice no later then S:fi) p.m. on the Wednesday preceding the Commission meeting and5:00 p.m- on the Tuesday preceding the Commitiee metinfof the following week A five-minute time limit will be allowed for presentations. Date orMeetae fth.LL 17 flhlC Date ofMeeting_ Date ofMeeting_ Date of Meeting --Date ofMeettng_ Telephone Number: 7MA2l-1t20FaxNumber: 7(n82f-f$8 E-Mail Address: nmorawski@augustaga.gov Commission Meeting Agenda 3/19/2020 2:00 PM James Brown Mural on Broad Street. Department: Department: Caption:The Greater Augusta Arts Council to present the result of the public vote on the James Brown Mural on Broad Street. (Requested by Mayor Pro Tem Sean Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Lena Bonner From: Sent: !o: Cc: Subject: Ms. Bonner, Please add the Commissioner Sean Wednesday, March Lena Bonner brenda Delegation Agenda Frantom 11,2020 9:08 PM for Tuesday following to the delegation agenda on Tuesday- The Greater Augusta Arts Council will present the result of the public vote on the James Brown Mural on Broad Street. Thank you, Sean Get Outlook for iOS This e-mail contains confideniial iffonration and is iniended oniy for the individual named. if you are not lhe nanted addressee, you should not dis$eminat€, Jhe 9r]y of Augusta accepts no liability for the content of this e-mait or tor the cbnsequences of any actions ta(en on the basis of the inforrnation provided, unless a result of the e-nrail tratrsmission. lf verification is required, please request a haid copy version.AED:104.1 Commission Meeting Agenda 3/19/2020 2:00 PM Z-20-03 Department:Planning and Development Department:Planning and Development Caption: Z-20-03– A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Om Dugal, on behalf of Georgia Senior Living LLC, requesting a change of zoning from Zone R-1B (One-family Residential) and Zone A (Agriculture) to Zone B-2 (General Business) affecting property containing approximately 1.33 acres and known as part of 3902 and 3914 Deans Bridge Road. Tax Map 139-0-005-03-0 and 139-0-007-00-0 . DISTRICT 8 1. The overall development for Deans Mill Subdivision and this approximately 1.33 acre commercial site shall substantially comply with the Concept Plan submitted with the rezoning application. 2. No entrance to the commercial tract shall be allowed directly off of Deans Bridge Road. 3. A Traffic Study will be required to assess traffic impacts from this development on surrounding roadway systems. 4. Building height shall be limited to 3 stories or 55 feet. 5. Uses shall not include liquor stores, gun shops, pawn shops, automobile service and repair, flea markets, travel trailer parks, mini-warehouses, automobile parking lots or automobile sales lots, funeral homes and crematoriums. 6. Any parking lot lighting / security lighting shall be directed away from the adjoining residential properties. 7. Sidewalks shall conform to the Concept Plan submitted with the rezoning application and shall be constructed on both sides of the entrance road to Deans Mill Subdivision. Cover Memo 8. Compliance with the Augusta Tree Ordinance for rear buffer requirements against the adjoining residential properties, shall be adhered to. 9. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Z-20-04 Department:Planning and Development Department:Planning and Development Caption: Z-20-04- A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Om Dugal, on behalf of Georgia Senior Living LLC, requesting a change of zoning from Zone R-1B (One-family Residential), Zone A (Agriculture) and Zone B-2 (General Business) to Zone R-1C (One-family Residential) affecting property containing approximately 33.76 acres and known as part of 3902 and 3914 Deans Bridge Road. Tax Map 139-0- 005-03-0 and 139-0-007-00-0. DISTRICT 8 1. The overall development for Deans Mill Subdivision and the adjoining approximately 1.33 acre commercial site shall substantially comply with the Concept Plan submitted with the rezoning application. However, density for the 33.76 acre tract to be rezoned to R-1C shall not exceed the allowable density in the R-1C zone of 7.26 lots / acre should Z-20-05 not be approved. 2. Sidewalks shall conform to the Concept Plan submitted with the rezoning application and shall be constructed on both sides of all interior roads and both sides of the entrance road to Deans Mill Subdivision. 3. A second entrance to the subdivision, meeting City standards for ingress / egress and sufficient for use by emergency response vehicles must be provided. If the current location for the second entrance remains at the intersection of Heartwood Street and Live Oak Road, then Heartwood Street must be improved to City standards out to Karleen Road. 4. A Traffic Study will be required to assess traffic impacts from this development on surrounding roadway systems. 5. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Cover Memo Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Z-20-05 Department:Planning and Development Department:Planning and Development Caption: Z-20-05 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Om Dugal, on behalf of Georgia Senior Living LLC, requesting a Special Exception in the R-1C Zone to establish a single family residential development, to include attached and detached units, not to exceed 7 units per acre per Section 11- 2-(a) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing approximately 33.76 acres and known as part of 3902 and 3914 Deans Bridge Road. Tax Map 139-0-005-03-0 and 139-0-007-00-0. (DISTRICT 8 1. The overall development for Deans Mill Subdivision and the adjoining approximately 1.33 acre commercial site shall substantially comply with the Concept Plan submitted with the rezoning application. Density for the 33.76 acre tract to be rezoned to R-1C by Special Exception shall not exceed the density specified on the Concept Plan of 5.15 lots per acre. 2. Sidewalks shall conform to the Concept Plan submitted with the rezoning application and shall be constructed on both sides of all interior roads and both sides of the entrance road to Deans Mill Subdivision. 3. A second entrance to the subdivision, meeting City standards for ingress / egress and sufficient for use by emergency response vehicles must be provided. If the current location for the second entrance remains at the intersection of Heartwood Street and Live Oak Road, then Heartwood Street must be improved to City standards out to Karleen Road. 4. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Background: Analysis:Cover Memo Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Z-20-06 Department:Planning and Development Department:Planning and Development Caption: Z-20-06 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Valerie Wilkins, on behalf of DVM Community Development LLC, requesting a change of zoning from Zone R-MH (Manufactured Home Residential) to Zone R-1E (One-family Residential) affecting property containing approximately 14.66 acres and known as 3717 Old McDuffie Road. Tax Map 094-0-089-03-0. DISTRICT 4 1. A traffic study shall be required to determine if road widening, turn lanes, or additional traffic control is needed on Old McDuffie Road. Changes shall be reflected on the concept plan. 2. Sidewalks shall be installed along one side of each street in the development. 3. Guest parking must be provided. 4. The development shall be limited to 87 townhome units. 5. Open space requirement be corrected to eliminate the detention ponds from the calculation. 6. The site plan shall meet all applicable City codes and regulations before land disturbing permits may be issued, including but not limited to Augusta Traffic Engineering and Augusta Utilities. 7. Any necessary variances must be applied for and approved before a site plan may be submitted. Background: Analysis: Financial Impact: Alternatives: Recommendation:Cover Memo Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Z-20-08 Department:Planning and Development Department:Planning and Development Caption: Z-20-08 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Nick Dickinson, on behalf of Heritage Academy, requesting a Special Exception in a P-1 (Professional) Zone to establish a private early childhood education center per Section 26-1-(b) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property known as 326 and 330 Greene Street and contains 0.43 acres. Tax Map 047-4-086-01-0 and 047-4-087-00-0 DISTRICT 1 1. Any necessary Board of Zoning Appeals variances must be applied for and approved before a site plan may be submitted. 2. Insufficient parking is available and a Parking Variance from the Planning Commission will be required before a site plan may be submitted. 3. A Certificate of Appropriateness by the Historic Preservation Commission must be applied for and approved before any building permits may be issued. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: Cover Memo REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Z-20-09 Department:Planning and Development Department:Planning and Development Caption: Z-20-09 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Nick Dickinson, on behalf of Walton Options for Independent Living, requesting a change of zoning from Zone B-2 (General Business) and Zone R-1C (One-family Residential) to Zone B-2 affecting property known as 948 Walton Way and containing 0.59 acres. Tax Map 046-4-133- 00-0 DISTRICT 1 1. In order to expand the existing structure the applicant must request a variance from the minimum setback requirements. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Z-20-10 Department:Planning and Development Department:Planning and Development Caption: Z-20-10 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Joe Edge, on behalf of Power Control Systems of GA, Inc. and Gateway to Augusta LLC, requesting a change of zoning from Zone R-1E (One-family Residential) and Zone R-1C (One-family Residential) to Zone B-2 (General Business) affecting property known as 833, 837, 841, 836 Hopkins Street, 1016, 1020, 1022 Summer Street, 1002 through 1034 (even #s) James Brown Blvd., 842, 846, 850, 852 Adams Street, 1013, 1015, 1021 Summer Street (27 tax parcels) containing approximately 2.9 acres. A complete list of tax parcels is available in the Planning Commission office upon request. DISTRICT 1 1. The general layout of the development shall substantially conform to the approved concept plan.2. Proposed commercial shall be limited to B-1 (Neighborhood Business) uses.3. The project will need variances from the required setbacks, density and loading parking prior to final approval of the Site Plan. 4. The height of buildings shall not exceed 4 stories or seventy-five (75) feet.5. Sidewalks must comply with the ADA accessibility standards and specifications of Augusta Traffic Engineering. Background: Analysis: Financial Impact: Alternatives: Recommendation:Cover Memo Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Z-20-11 Department:Planning and Development Department:Planning and Development Caption: Z-20-11 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by TISHCO Development LLC, on behalf of Nixon Trust, requesting a change of zoning from Zone P-1 (Professional) to Zone R-3C (Multiple-family Residential) to establish a 55+ Independent Living Facility affecting property containing 6.63 acres and known as 105 Robert C. Daniel Jr. Parkway. Tax Map 023-2-001-00-0 DISTRICT 7. 1. The general layout of the development shall substantially conform to the concept plan submitted on 2/10/2020.2. The height of the apartment building shall not exceed 3 stories or fifty-five (55) feet.3. Provide sidewalks along Robert C. Daniel Jr. Parkway abutting the subject property that comply with the ADA accessibility standards and specifications of Augusta Traffic Engineering.4. Because this is a proposed over 55 development, any change in the residential age requirement must be approved by the Planning Commission.5. The site plan shall meet all applicable City codes and regulations before land disturbing permits may be issued Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Z-20-12 Department:Planning and Development Department:Planning and Development Caption: Z-20-12 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by MacArthur Park Apartments, on behalf of Menlo Park Apartments LLC, requesting a change of zoning from Zone B-2 (General Business), R-1A (One-family Residential) and Zone A (Agriculture) to Zone R-3B (Multiple-Family Residential) affecting property containing approximately 21.59 acres and known as 3563 Milledgeville Road, 2190 and 2192 Gordon Highway. Tax Map 068-0-018-00-0, 068-0-019-00-0 & 068-0-018-01-0 DISTRICT 5 1. The three tracts of property 3563 Milledgeville Road having 20.32 acres, 2190 Gordon Highway having 0.92 acre and 2192 Gordon Highway having 0.34 acre, must be combined into one lot, prior to the start of development. 2. The overall development for MacArthur Park Apartments and this approximately 21.58 acre site shall substantially comply with the Concept Plan submitted with the rezoning application for number of buildings and general configuration and have a maximum density of 17.4 units per acre (the maximum allowable density for R-3B zoning). 3. Adequate parking shall be provided based on the number and type of units to be constructed and will be verified at the time of submission of a Site Plan; additional parking / guest parking, as currently shown on the Concept Plan, is not required, but is highly encouraged. 4. Building height shall be limited to 3 stories or 55 feet. 5. There shall be sidewalks, meeting City of Augusta standards, adjacent to all public ROWs, with the exception of Gordon Highway, and internal pedestrian sidewalks, meeting City of Augusta standards, to facilitate safe and easy movement of foot traffic throughout the site. 6. Phasing of the development will have to be approved by the City of Augusta at the time of the initial submission of a Site Plan, depicting the overall site and the phases being proposed. Each phase must be a stand-alone project as it pertains to stormwater and detention requirements, water, sanitary sewer, internal Cover Memo traffic movement, sidewalks, parking based on number of units and density, and any Fire Department requirements as it pertains to life safety. 7. Any parking lot lighting / security lighting shall be directed away from the adjoining residential properties across Milledgeville Road. 8. Any encroachment into the existing wetlands or state water buffer must approved by all required agencies. 9. Compliance with the Augusta Tree Ordinance for rear buffer requirements against the adjoining residential properties to the east, along Gordon Highway, shall be adhered to. 10. Issuance of development permits shall be contingent upon submission and approval of a Site Plan meeting all applicable development standards. 11. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA at the time of development. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Z-20-14 Department:Planning and Development Department:Planning and Development Caption: Z-20-14 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Buck Pardee of Haskell, on behalf of FEREQUITY Inc., and Paul M. Davis Trust, requesting a change of zoning from Zone A ( Agriculture) to Zone HI (Heavy Industry) on property containing approximately 0.58 acres and known as part of 3427 Cookie Road. Part of Tax Map 135-0-003-05-0 DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM ZA-R-258 Department:Planning and Development Department:Planning and Development Caption: ZA-R-258 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta Georgia by amending Section 2 – Definitions, Section 16-1 - R-3A – Multiple family Residential, and Section 21 – B-1 Neighborhood Business regarding Dumpsters and Recyclable Materials Bins. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM 1762 Lovers Lane, Augusta, Georgia Department:Law Department:Law Caption:Motion to approve Augusta, Georgia receiving Environmental Covenant to enforce restrictions on 1762 Lovers Lane, Augusta, Georgia. (Approved by Public Services Committee March 10, 2020) Background:A prior finding and settlement with the EPA has determined that no subsequent user of the property may utilize the groundwater for drinking purposes. Analysis:N/A Financial Impact:N/A Alternatives:N/A Recommendation:Accept the covenant. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Application: A.N. 20-05: request by Boskey H. Bhavsar-Shah for a retail package Beer & Wine License to be used in connection with Masters Xpress, LLC located at 3011 Washington Rd. District 7. Super District 10. (Approved by Public Services Committee March 10, 2020) Background:This is a New Application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership: A.N. 20-06: request by Ritilal B. Patel for a retail package Beer & Wine License to be used in connection with Lucky 7 located at 1857 Gordon Highway STE. C. District 2. Super District 9. (Approved by Public Services Committee March 10, 2020) Background:This is a New Ownership Application. Formerly in the name of Rahulkumar Patel. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:Cover Memo Law Administrator Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve Existing Location: A.N. 20-07: request by Raju Vemuganti for a retail package Beer & Wine License to be used in connection with E Z Go Food Mart located at 1801 Marvin Griffin Rd. District 1 Super District 9. (Approved by Public Services Committee March 10, 2020) Background:This is an Existing Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Law Administrator Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Fleming Park Improvement Project Department:Recreation and Parks Department Department:Recreation and Parks Department Caption:Motion to approve Change Order #2 to Johnson Laschober and Associates in the amount of $64,500 for design and engineering services at Fleming Park. (Approved by Public Services Committee March 10, 2020) Background:In November of 2019, The Augusta Commission approved reallocation of SPLOST VII funds for Recreation and Parks. As a part of the recommendations for Fleming Park was $1,000,000 for the removal of fence and electrical poles/fixtures, creation of a multi-purpose field, walking track, pavilion/restrooms, swimming pool replastering and community center modifications. Analysis:Because of the change of project scope, our engineer of record will incur an increase in design and engineering fees in the amount of $64,500. Attached to the agenda item is the backup document on change order #2, the probable opinion of costs associated with the revised scope, and a revised master plan for the park to reflect best use of the site within the budgeted dollars available. Any further enhancement, new construction, etc. would be a viable option as SPLOST 8 projects are being formulated. Financial Impact:$64,500 Alternatives:1. To Approve the Motion 2. Move No Action. Recommendation:1. Move to Approve. Funds are Available in the FUNDS ARE AVAILABLE IN ACCOUNT: Recreation SPLOST 329061110 – 5212115 217057213 - 5212115 Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo RECREATION AND PARKS SPLOST 7 RECOMMENDATIONS November 12, 2019 SPLOST 7 Funding by Year and Category PROJECT Hiking/Biking Trails and River Walk Enhancements and Expansions Neighborhood Parks/Urban Parks / Open Space and Playgrounds Community Center Improvements/Equipment Sports Facility Field and Court Improvements Swimming Pools and Splash Pads ADA Audit and Improvements, Reforestation, and Cemetery Improvements, Implementation of Master Plan - Priority of funding to approved projects categories listed above will be determined based upon study results Administration Total - Quality of Life APPROVED 8-18-15 4,000,000 2,000,000 4,000,000 4,000,000 1,750,000 750,000 1,000,000 - 17,500,000 2016 2017 2018 2019 2020 2021 TOTALS - - 1,100,000 - 1,000,000 750,000 2,850,000 - 650,000 650,000 200,000 250,000 500,000 - - 325,000 375,000 3,500,000 125,000 1,100,000 - 1,000,000 750,000 1,100,000 - 1,000,000 750,000 600,000 850,000 300,000 - - - - 3,125,000125,0005,175,0001,375,0005,450,000 1,750,000 3,750,000 2,850,000 1,000,000 1,050,000 3,500,000 750,000 2,250,000 17,500,000 - - 250,000 125,000 - - - - - 125,000125,000 --- - WWW.AUGUSTAGA.GOV SPLOST 7 Financial Summary WWW.AUGUSTAGA.GOV Not-Committed Underway Spent $1,750,000 $4,750,000 $11,000,000 Recommendations Designs Underway WWW.AUGUSTAGA.GOV New Community Center Removal of Tennis Courts Closing Pool Incorporating Splash Pad Site Improvements DYESS PARK $1,000,000 Recommendations Designs Underway WWW.AUGUSTAGA.GOV Walking Trail New Basketball Courts New Football Field Center Renovations JAMESTOWN PARK $442,000 Recommendations Designs Underway WWW.AUGUSTAGA.GOV Design Construction Phase 2 Trail Development LOMBARD MILL POND TRAIL $490,000 $45,580 $444,420 Recommendations Designs Underway WWW.AUGUSTAGA.GOV Julian Smith Casino BBQ Pit Site Improvements LAKE OLMSTEAD PARK $1,700,000 $700,000 $400,000 $350,000 Recommendations Designs Underway WWW.AUGUSTAGA.GOV Removal of Fence and Electrical Create a Multipurpose Field Walking Track/Trail Pavillion Swimming Pool Upgrade Center Modifications FLEMING PARK $1,000,000 Recommendations Designs Underway WWW.AUGUSTAGA.GOV McBean Splash Pad Irrigation / Landscape Playground Equipment ADDITIONAL ITEMS $1,210,000 $125,000 $335,000 $750,000 Recommendations for Non-Committed Funds WWW.AUGUSTAGA.GOV Brigham Complex Safety Improvements Aquatics Center Rental Facilities Security Cameras All Recaptured Project funds to be allocated towards Cemetery Improvements NON-COMMITTED $11,000,000 $6,000,000 $1,500,000 $2,000,000 $1,000,000 $500,000 TBD Questions WWW.AUGUSTAGA.GOV FLEMING PARK MASTERPLAN AND MEMORIAL CONCEPTS FEBRUARY 2020 COLEMAN A V E . SM I T H D R . LUMPKIN RD. BR I A R W O O D A V E . MEMORIAL PLAN VIEW MEMORIAL PERSPECTIVE VIEWMASTERPLAN 0 SCALE: 1" = 100' 100'200'50'100' N MULTIPURPOSE GREEN SPACE BERNIE WARD COMMUNITY CENTER REPLASTER AND REPAINT LANES IN POOL SPLASH PAD NEW FLAG COURT AND ADA COMPLIANT ENTRY MAINTAIN EXISTING PLAYGROUND MAINTAIN EXISTING PARKING NEW RESTROOM FACILITY MELQUAN ROBINSON MEMORIAL NEW LIGHTING TYP. WALKING TRAIL BUTLER HIGH SCHOOL WALKING TRAIL NEW PICNIC PAVILION TYP. OVERFLOW PARKING FUTURE STAGE JEFF MAXWELL BRANCH LIBRARY NEW GROUP SHELTER Commission Meeting Agenda 3/19/2020 2:00 PM JB commenmorative sidewalk vinyl Department: Department: Caption:Motion to approve the City of Augusta as the owners of the James Brown commemorative sidewalk vinyl graphics to be installed in May and waive the required insurance indemnification as required by the Sidewalk Encroachment Permit for this application. (Approved by Public Services Committee March 10, 2020) Background:The Encroachment Permit requires the project to carry insurance indemnifying the City of Augusta. Once installed the sidewalk vinyl should be property of the ARC. Based on the city owning the property once completed the insurance indemnification should be waive. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Massage Operator License Department:Planning & Development Department:Planning & Development Caption:Motion to approve a request by MingMing Yin for a Massage Operator License to be used in connection with Double Liu I, Inc located at 3450 Wrightsboro Rd Ste. 2290. District 5. Super District 9. (Approved by Public Services Committee March 10, 2020) Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Ordinance that regulates Message Therapy. Financial Impact:The applicant will pay a fee of $155 for a Massage Operator License and a fee based on gross revenue. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Noise Ordinance Amendment - Olmstead Stadium Department:Planning & Development Department:Planning & Development Caption:Motion to approve amending Augusta, Georgia Code, Noise, Section 3-6-2 (b and d), so as to amend the hours for events at the Olmstead Stadium, 78 Milledge Road, and to provide an effective date. (Approved by Commission March 3, 2020 - second reading) Background:The Development Authority of Augusta, Georgia as the sub- lessor of the Olmstead Stadium, 78 Milledge Road requested that the Noise Ordinance be amended to relieve a concern of a sub-lessee that will provide entertainment at the Stadium. The sub-lessee is an experienced entertainment group that realizes shows may sometime extend longer than the scheduled time because of unforeseen circumstances. Analysis:The proposed amendments will extend the time for events at the Olmstead Stadium from 11:00 PM to 12:00 Midnight…. At the February 4, 2020 meeting, the Commission approved the second reading to amend the Noise Ordinance to extend the hours from 11:00 PM to 12:00 Midnight in the Entertainment Zone. Financial Impact:N/A Alternatives:Do not approve. Recommendation:Approve Funds are Available in the Following Accounts: N/A Cover Memo REVIEWED AND APPROVED BY: Cover Memo ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 3, CHAPTER 6, NOISE, SECTION 3-6-2 (b and d): PROHIBITED NOISE ENUMERATED; SO AS TO AMEND THE HOURS THAT NOISE CREATED BY RADIOS, PHONOGRAPHS, SIMILAR DEVICES AND SINGING, AT THE OLMSTEAD STADIUM, 78 MILLEDGE ROAD, IS PROHIBITED; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME, THE NOISE ORDINANCE IS AMENDED AS IT APPLIES TO THE OLMSTEAD STADIUM, 78 MILLEDGE ROAD AS FOLLOWS: SECTION 1. Title 3, Chapter 6, NOISE, Sections 3-6-2 (b and d), are hereby amended by deleting these sections in their entirety, AND new Sections 3-6-2 (b and d), are hereby inserted to replace the repealed sections as set forth in “Exhibit A” hereto. SECTION 2. This ordinance shall become effective upon adoption. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2020. __________________________ Attest:______________________________ Hardie Davis, Jr. Lena J. Bonner, Clerk of Commission As its Mayor Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2020 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ “EXHIBIT A” NOISE Sec. 3-6-2. Prohibited noises enumerated. The following acts are declared to be loud, disturbing and unnecessary noises in violation of this chapter, but this enumeration shall not be deemed to be exclusive: (b) Radios, phonographs, similar devices. The using, operating or permitting to be played, used or operated of any radio receiving set, musical instrument, phonograph or other machine or device for the producing or reproducing of sound in a manner as to disturb the comfort, health, peace or safety of reasonable neighboring inhabitants of ordinary sensibilities. The operation of any set, instrument, phonograph, machine or device between the hours of 11:00 p.m. and 7:00 a.m. in manner as to be plainly audible at a distance of fifty (50) feet from the building, structure or vehicle in which it is located shall be a prima facie evidence of a violation of this section, except in the Entertainment Zone as defined in Augusta, Georgia Code Section 3-8-11.2(e) in which the operation of any set, instrument, phonograph, machine or device between the hours of 12:00 Midnight and 7:00 a.m. in manner as to be plainly audible at a distance of fifty (50) feet from the building, structure or vehicle in which it is located shall be a prima facie evidence of a violation of this section. (d) Yelling, shouting, etc. Yelling, shouting, hooting, whistling or singing on the public streets, particularly between the hours of 11:00 p.m. and 7:00 a.m. or at any time or place so as to annoy or disturb the quiet, comfort or repose of persons in any office, dwelling, hotel or other type of residence, or of any persons in the vicinity; and in the Entertainment Zone as defined in Augusta, Georgia Code Section 3-8-11.2(e) in which yelling, shouting, hooting, whistling or singing on the public streets, particularly between the applicable hours of 12:00 Midnight and 7:00 a.m. or at any time or place so as to annoy or disturb the quiet, comfort or repose of persons in any office, dwelling, hotel or other type of residence, or of any persons in the vicinity. NOISE Sec. 3-6-2. Prohibited noises enumerated. The following acts are declared to be loud, disturbing and unnecessary noises in violation of this chapter, but this enumeration shall not be deemed to be exclusive: (b) Radios, phonographs, similar devices. The using, operating or permitting to be played, used or operated of any radio receiving set, musical instrument, phonograph or other machine or device for the producing or reproducing of sound in a manner as to disturb the comfort, health, peace or safety of reasonable neighboring inhabitants of ordinary sensibilities. The operation of any set, instrument, phonograph, machine or device between the hours of 11:00 p.m. and 7:00 a.m. in manner as to be plainly audible at a distance of fifty (50) feet from the building, structure or vehicle in which it is located shall be a prima facie evidence of a violation of this section, except in the Entertainment Zone as defined in Augusta, Georgia Code Section 3-8-11.2(e), and Olmstead Stadium 78 Milledge Road in which the operation of any set, instrument, phonograph, machine or device between the hours of 12:00 Midnight and 7:00 a.m. in manner as to be plainly audible at a distance of fifty (50) feet from the building, structure or vehicle in which it is located shall be a prima facie evidence of a violation of this section. (d) Yelling, shouting, etc. Yelling, shouting, hooting, whistling or singing on the public streets, particularly between the hours of 11:00 p.m. and 7:00 a.m. or at any time or place so as to annoy or disturb the quiet, comfort or repose of persons in any office, dwelling, hotel or other type of residence, or of any persons in the vicinity; and in the Entertainment Zone as defined in Augusta, Georgia Code Section 3-8-11.2(e) and Olmstead Stadium, 78 Milledge Road in which yelling, shouting, hooting, whistling or singing, particularly between the applicable hours of 12:00 Midnight and 7:00 a.m. so as to annoy or disturb the quiet, comfort or repose of persons in any office, dwelling, hotel or other type of residence, or of any persons in the vicinity. Commission Meeting Agenda 3/19/2020 2:00 PM RATP-DEV Department:Augusta Public Transit Department:Augusta Public Transit Caption:Motion to deny request for rate increase from RAT-PDEV. (Approved by Public Services Committee March 10, 2020) Background:RATP-DEV is the city’s contractor to provide Fixed Route, ADA Paratransit and Rural (Richmond Transit) services in the City of Augusta since 2013. They are currently in negotiations with the Transport Workers Union of America (TWU) to establish a new collective bargaining agreement (CBA) covering Augusta Transit Management employees. Analysis:RATP Dev began discussions with the union on October 30, 31 and November 1. We had follow-up meetings November 12, 13 and 14 as well as December 11 and 12. The tone at the bargaining table was constructive and was focused around problem solving. A lot has already been accomplished and there is still work to be done on some general contract language, but our major point of difference is wages. With respect to wages, the union’s initial request was a $2.00 per hour pay raise. We continue to negotiate and the current request is a $1.50 per hour pay increase in the first year of the contract. The union’s wage issue is fueled by the disproportionate variance between Augusta Transit pay rates to other regional transit markets and similar commercial driving opportunities available here in the CSRA. Similar commercial driving jobs available in the CSRA pay much higher wages with the closest top pay, exceeding the Augusta Transit top operator pay by $3.44 per hour. Augusta Market Comparators Start Rate Top Rate School Bus $13.39 $16.83 City Truck Driver (B license)$13.70 $20.55 Heavy Equipment Operator $13.07 $19.02 Augusta Transit Management $13.13 $13.39 Regional Transit Opportunities (avg.) $22.42 Financial Impact: Cover Memo The 2020 budget does not support this request for an additional $181,718 in operating expenditures. A source of additional funding would have to be identified. Options include: General Fund Contingency, TIA discretionary. Alternatives:The vendor is stating that inability to pay a living wage that is competitive to other local opportunities impacts our ability to recruit and retain quality employees, inherently leading to service issues. Recommendation:Transit is not in support of this request. Funds are Available in the Following Accounts: Funding is not available in the 2020 budget; additional funds would need to be allocated. Possible sources of funds: General Fund Contingency TIA Discretionary REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo 1 January 17, 2020 Mr. Jarvis Sims Interim Administrator 535 Telfair Street, suite 910 Augusta, Georgia 30901 Dear Mr. Sims, RATP Dev is the city’s contractor to provide fixed route and paratransit public transportation services in the City of Augusta and the surrounding rural areas. We have been providing this service under contract with the city since 2013. We are currently in negotiations with the Transport Workers Union of America (TWU) to establish a new collective bargaining agreement (CBA) covering Augusta Transit employees. Our current CBA is set to expire January 31, 2019 and by this letter, I’d like to give you an update on negotiations to date. Negotiations have been constructive and have gone very well with the notable exception of economics. RATP Dev began discussions with the union on October 30, 31 and November 1. We had follow-up meetings November 12, 13 and 14 as well as December 11 and 12. The tone at the bargaining table was constructive and was focused around problem solving. A lot has already been accomplished and there is still work to be done on some general contract language, but our major point of difference is wages. Economics With respect to wages, the union’s initial request was a $2.00 per hour pay raise. We continue to negotiate and the current request is a $1.50 per hour pay increase in the first year of the contract. The union’s wage issue is fueled by the disproportionate variance between Augusta Transit pay rates to other regional transit markets and similar commercial driving opportunities available here in the CSRA. Similar commercial driving jobs available in the CSRA pay much higher wages with the closest top pay, exceeding the Augusta Transit top operator pay by $3.44 per hour. The inability to pay a living wage that is competitive to other local opportunities impacts our ability to recruit and retain quality employees, inherently leading to service issues. Augusta Market Comparators Start Rate Top Rate School bus $13.39 $16.83 City Truck Driver (B license) $13.70 $20.55 Heavy Equipment Operator $13.07 $19.02 Augusta Transit $13.13 $13.39 2 Regional transit opportunities (avg.) $22.42 These wage gaps are significant and in our judgment the union has taken a very firm position. At this point in the negotiations we are recommending a proactive approach to economics which will avoid the possibility of a work stoppage or other labor disruption. The current labor market is increasingly competitive and we are observing an increased likelihood of work stoppages. There have been recent transit strikes in southeastern Massachusetts, Washington DC and in Fairfax, VA. The Washington strike was particularly noteworthy as it lasted more than two months and resulted in a significant disruption of transit. By this letter, RATP Dev is requesting that the city of Augusta increase each of RATP Dev’s revenue hour billing rates by $2.67. This request equates to a request of $181,718 for CY 2020 when using the revenue hour estimates from our current contract with the city. We will propose these rates to the union and anticipate passing through the increase to the employees. The requested increase gives us the funding to make a much-needed $1.50 market adjustment to our pay rates. This is a much more competitive wage that gets us closer to a livable wage for the region. Higher wages will help us retain the great people that we already have and attract high-quality applicants to add to our team going forward. This improved employee retention and attraction translates to higher quality, safer, more dependable transit service for the City of Augusta and the surrounding rural communities. If you need additional information, please don’t hesitate to reach out to me. Sincerely, Steve Sherrer Regional Vice President - Southeast P (386) 631-5577 steven.sherrer@ratpdev.com cc: Ms. Sharon Dottery, Transit Director Mr. Matt Booterbaugh, RATP Dev - SVP of Operations and Innovation 3 Commission Meeting Agenda 3/19/2020 2:00 PM Rental Car Concessions and Lease Agreement- GSP Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the Rental Car Concessions and Lease Agreement - GSP (THRIFTY). (Approved by Public Services Committee March 10, 2020) Background:The Airport received six (6) bids in response to the Invitation to Bid for the Airport’s six (6) Rental Car Concessions. Bidders were required to provide a minimum annual guarantee for each year of the five (5) year contract with the high bidder having the opportunity to make the first selection as to terminal counter space and rental car ready return lot, which is now being leased in blocks rather than individual spaces. Each of the remaining bidders was able to select their spaces according to their bids. Analysis:Bids received were as follows: The five-year MAG bids came in as follows: Hertz – $1,868,592.74 Avis/Zipcar – $1,464,064.00 Alamo/National – $1,394,790.00 Enterprise – $1,389,675.00 Budget/Payless – $1,252,887.00 GSP- $700,000.00 Financial Impact:Revenue-GSP- $700,000.00 Alternatives:To Deny Recommendation:Recommends Approval Funds are Available in the Following Accounts: Revenue Account 551000000-3492404 REVIEWED AND APPROVED BY: Cover Memo Procurement Finance Law Administrator Clerk of Commission Cover Memo Invitation to Bid Sealed bids will be received at this office until Thursday, December 5, 2019 @ 11:00 a.m. for furnishing for: Bid Item #19-299 Rental Car Concession and Lease Agreements for Augusta GA – Augusta Regional Airport Commodity Code: 023-975-14 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. Non-Mandatory Pre-Proposal/Telephone Conference will be held on Tuesday, November 19, 2019 @ 2:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, November 21, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A $5,000 Bid Bond, Cashiers, Treasurer’s Check or bank draft of any State or National Bank is required. A 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 24, 31, November 7, 14, 2019 Metro Courier October 24, 2019 Official VENDORS THE HERTZ CORPORATION (HERTZ) 8501 Williams Rd. Estero, FL 33928 GSP TRANSPORTATION INC. (DOLLAR & THRIFTY) 2429 SOUTH HIGHWAY 14 GREER, SC 29650 AVIS BUDGET CAR RENTAL, LLC (AVIS AND ZIPCAR) 6 SYLVAN WAY PARSIPPANY, NJ 07054 AVIS BUDGET CAR RENTAL, LLC (BUDGET AND PAYLESS) 6 SYLVAN WAY PARSIPPANY, NJ 07054 ENTERPRISE LEASING COMPANY- SOUTHEAST LLC (ENTERPRISE RENT- A-CAR) 101 BUSINESS PARK BLVD. STE 1100 COLUMBIA, SC 29203 ENTERPRISE LEASING COMPANY- SOUTHEAST LLC (ALAMO RENT A CAR AND NATIONAL CAR RENTAL) 101 BUSINESS PARK BLVD., STE 1100, COLUMBIA, SC 29203 Attachment B Yes Yes Yes Yes Yes Yes E-Verify #729687 57097840 / 610946 60918165 / 142032 60918165 / 142032 46068 46068 Addendums 1 Yes Yes Yes Yes Yes Yes SAVE Form Yes Yes Yes Yes Yes Yes Bid Bond Yes Yes Yes Yes Yes Yes March 1, 2020 - February 28, 2021 $370,000.00 $140,000.00 $281,332.00 $240,753.00 $277,935.00 $278,958.00 March 1, 2021 - February 28, 2022 $371,850.00 $140,000.00 $286,959.00 $245,568.00 $277,935.00 $278,958.00 March 1, 2022 - February 28, 2023 $373,709.25 $140,000.00 $292,698.00 $250,479.00 $277,935.00 $278,958.00 March 1, 2023 - February 28, 2024 $375,577.80 $140,000.00 $298,552.00 $255,489.00 $277,935.00 $278,958.00 March 1, 2024 - February 28, 2025 $377,458.69 $140,000.00 $304,523.00 $260,598.00 $277,935.00 $278,958.00 5 Year Total $1,858,592.74 $700,000.00 $1,464,064.00 $1,252,887.00 $1,389,675.00 $1,394,790.00 Total Number Specifications Mailed Out: 10 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 17 Georiga Procurement Registry: 90 Pre-proposal / Telephone Conference: 6 Total packages submitted: 6 Total Noncompliant: 0 Bid Opening Bid Item #19-299 Rental Car Concession and Lease Agreements for Augusta, Georgia - Augusta Regional Airport Bid Due: Thursday, December 19, 2019 @ 11:00 a.m. ANNUAL MINIMUM GUARANTEE Page 1 of 1 Commission Meeting Agenda 3/19/2020 2:00 PM The Warrior Alliance Program Department:Recreation and Parks Department Department:Recreation and Parks Department Caption:Motion to ratify Letter of Support between Augusta and The Warrior Alliance. (Approved by Public Services Committee March 10, 2020) Background:The Warrior Alliance signature offering, Operation Double Eagle, addresses the most pressing issue that veterans face upon their return home: successful integration into the civilian workforce. The vision is to rehabilitate and re-skill wounded, ill and injured veterans as part of a historical golf course renovation project. As an important off-shoot to benefit the entire golfing community and the possibilities of attracting events into Augusta, is the 18-hole renovation project that has everyone excited Analysis:The Letter of Support with the Warrior Alliance will help further demonstrate Augusta’s desire to achieve success on both fronts. Financial Impact:No hard-cost to Augusta. Alternatives:1. To receive as information 2. Move no action Recommendation:1. To receive as information Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Mr. Johnson: On behalf of Mayor Hardie Davis, Jr. and the Augusta Commission, we are pleased to provide this letter of support to The Warrior Alliance and the veteran skills development program, Operation Double Eagle. The Warrior Alliance has worked with the Augusta-Richmond County Consolidated Government (Augusta, Georgia to create a unique opportunity that leverages our rich history of military veterans and our world-renowned reputation as the mecca for golf. We are a community that recognizes that veterans are our greatest assets, and we are committed to ensuring that all individuals that have served our nation are provided opportunities to thrive in their post-military lives. Augusta, Georgia fully supports veterans participating in the Operation Double Eagle education, through an executed Lease Agreement approved by the Augusta Commission on June 12, 2018 that extends to 2028. Along with this agreement, the Augusta Commission has entered into an Augusta Municipal Golf Course Renovation Service Agreement which details the deliverables to perform the required services of the Augusta Municipal Golf Course. We appreciate the benefits of the training and apprenticeship program, as well as the potential economic and environmental impact that a fully accessible renovation of the Augusta Municipal Golf Course will have within our community. We will assist your efforts and participate in the success of Operation Double Eagle through the following: · Build awareness and support of The Warrior Alliance organization’s Operation Double Eagle program at the Augusta Municipal Golf Course · Provide opportunities for maintenance and apprenticeship projects for Operation Double Eagle veterans at the Augusta Municipal Golf Course · Provide Augusta Municipal Golf Course benefits to Operation Double Eagle sponsors and donors · Work with local service organizations to recruit veterans for Operation Double Eagle · Support The Warrior Alliance in growing the game of golf through adaptive golf training and disabled veteran golf tournaments at the Augusta Municipal Golf Course. · Provide for the Director of Recreation and Parks to serve as a member of the Operation Double Eagle Advisory Council. The operations of the Augusta Municipal Golf Course, managed under contract with Cypress Golf Management, is fully supportive of the Warrior Alliance Program and realizes the benefits of having additional trained groundskeepers to assist their efforts in maintaining this public facility. With a renovated golf course that is totally ADA accessible, this will only enhance the opportunities to provide a better quality product for the community as well as enhanced opportunities for the golf operations to be a sustainable operation. Augusta fully supports the Warrior’s Alliances commitment to deliver a signature, ADA compliant golf course, and be recognized as one of the most accessible golf facilities in the nation. Augusta will remain a strong advocate for the long term objective of attracting world-wide programs for adaptive golf, as well as the vision to utilize the renovated course to increase play for all levels of golf abilities. In addition, Augusta, GA will work with The Warrior Alliance to support its fundraising efforts to renovate the Augusta Municipal Golf Course through: · Establishing a donation program through the use of a percentage amount of non-member golf fees for the renovation. · Considering The Warrior Alliance social enterprise offerings that provide benefit Augusta, GA and raise funds for Operation Double Eagle. As an example there may be a product such as an instant cooling towel that the warrior alliance develops a partnership with, which is then sold at our golf course, with a percentage of sales going to support the renovations of the Augusta Municipal Golf Course. We appreciate all that The Warrior Alliance is doing to help Augusta, GA to become a destination for veteran workforce development and we are committed to creating a tremendous opportunity for veterans of all abilities to learn, play and work in the game of golf. Commission Meeting Agenda 3/19/2020 2:00 PM 2020 - Engineering Department - Pickup Trucks Department:Central Services Department - Fleet Management Division Department:Central Services Department - Fleet Management Division Caption:Motion to approve the purchase of two new pickup trucks (4X4) at a cost of $59,755 from Allan Vigil Ford for the Engineering Department - Stormwater Division Bid Item 19-280. (Approved by Administrative Services Committee March 10, 2020) Background:The Engineering Department is requesting the purchase of two new 4x4 pickup trucks to be used by Storm Water Engineering Inspectors . The trucks will be used to inspect all private, commercial and residential storm water projects to ensure compliance with Augusta approved plans. Bid tab sheets are attached for your review Analysis:The Procurement Department published a competitive bid using the Demand Star application for 2020 6500 GVWR Pick-up Truck (Bid #19-280). Invitations to Bid were sent to 18 vendors with three vendors responding and one being non-compliant. Bid tab sheets are attached for your review. Bid# 19-280: 2020 Ford F150 – Allan Vigil Ford - $29,295 - Gerald Jones – $34,309 Bid# 19-280: 2020 Ford F150 – Allan Vigil Ford - $30,460 - Gerald Jones – Did not offer pricing on Super Cab – Long Bed Option (6.07) Financial Impact:1 – 2020 Ford F150 = $29,295 and 1 – 2020 Ford F150 = $30,460. The total purchase designated to Allan Vigil Ford is $59,755. The vehicles will be purchased with National Pollutant Discharge elimination Systems (NPDES) fund balance. (ACT #: 261-04-1311/54-22210) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Cover Memo Approve the purchase of two new pickup trucks (4X4) at a cost of $59,755 from Allan Vigil Ford for the Engineering Department - Stormwater Division Funds are Available in the Following Accounts: National Pollutant Discharge Elimination Systems (DPDES) fund balance: (ACT #: 261-04-1311/54-22210) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Department: Funds: BID 19-280 Year 2020 2,020.00$ Brand Ford Ford Model F150 F150 Delivery Date 90-120 DAYS 90-DAYS ARO Base Price 5.01 19,550.00$ 19,948.76$ THRU 11/30/2019 21,157.76$ AFTER 11/30/2019 6.06 Super Cab (6.5 ft. bed)2,525.00$ $ 3,902.00 6.08 4X4 Option (all models)2,645.00$ $ 4,436.00 6.09 Skid Plates 155.00$ $ 146.00 6.14 Cab Steps (black)262.00$ $ 228.00 6.16 Power Windows/locks/mirrors 1,088.00$ $ 883.00 6.19 Trailer Tow Package 555.00$ $ 542.00 6.36 Spray Bed Liner 375.00$ $ 400.00 6.43 Delivery Fee 150.00$ $ 50.00 7.03 Tool Box 500.00$ $ 500.00 7.04 Trailer Hitch 150.00$ $ 170.00 7.05 Trailer Wiring See 6.19-6.20 $ 40.00 7.06 Trailer Ball 35.00$ $ 30.00 7.08 Window Tint, ext cab 185.00$ $ 180.00 7.14 County Emergency Package 895.00$ $ 898.00 Extra Key 225.00$ $ 58.24 OPTIONS TOTAL 9,745.00$ 13,151.24$ BASE PRICE: 19,550.00$ $ 21,157.76 TOTAL FOR OPTIONS AND BASE PRICE 29,295.00$ 34,309.00$ 2018 Ford F-150 (1/2 ton) Regular Cab, 6 Cyl, 4X2 SWB EXT COLOR: Equipment included in base price: 3.3L V6 flex fuel engine INT COLOR: 6 speed Automatic Transmission Factory Installed A/C AM-FM Radio Solar Tinted Glass Power Steering/ABS Brakes Rear View back up camera Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare/Step bumper Auto Lamp Headlights Short Bed (6.5 ft.) 6500 GVWR P245/70RX17 Tires Rain Sensing wipers 5.01 FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 10/08/2019 @ 11:00 Gerald Jones Allan Vigil Ford Department: Funds: BID 19-280 Year 2020 2,020.00$ Brand Ford Ford Model F150 F150 Delivery Date 90-120 DAYS 90-DAYS ARO Base Price 5.01 19,550.00$ 21,157.76$ AFTER 11/30/2019 6.07 Super Cab (8 ft. bed)3,690.00$ 6.08 4X4 Option (all models)2,645.00$ $ 4,436.00 6.09 Skid Plates 155.00$ $ 146.00 6.14 Cab Steps (black)262.00$ $ 228.00 6.16 Power Windows/locks/mirrors 1,088.00$ $ 883.00 6.19 Trailer Tow Package 555.00$ $ 542.00 6.36 Spray Bed Liner 375.00$ $ 400.00 6.43 Delivery Fee 150.00$ $ 50.00 7.03 Tool Box 500.00$ $ 500.00 7.04 Trailer Hitch 150.00$ $ 170.00 7.05 Trailer Wiring See 6.19-6.20 $ 40.00 7.06 Trailer Ball 35.00$ $ 30.00 7.08 Window Tint, ext cab 185.00$ $ 180.00 7.14 County Emergency Package 895.00$ $ 898.00 Extra Key 225.00$ $ 58.24 OPTIONS TOTAL 10,910.00$ 8,521.24$ BASE PRICE: 19,550.00$ $ 21,157.76 TOTAL FOR OPTIONS AND BASE PRICE 30,460.00$ 29,679.00$ **GJF did not offer pricing on 6.07 2018 Ford F-150 (1/2 ton) Regular Cab, 6 Cyl, 4X2 SWB EXT COLOR: Equipment included in base price: 3.3L V6 flex fuel engine INT COLOR: 6 speed Automatic Transmission Factory Installed A/C AM-FM Radio Solar Tinted Glass Power Steering/ABS Brakes Rear View back up camera Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare/Step bumper Auto Lamp Headlights Short Bed (6.5 ft.) 6500 GVWR P245/70RX17 Tires Rain Sensing wipers 5.01 FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 10/08/2019 @ 11:00 Gerald Jones Allan Vigil Ford Invitation to Bid Sealed bids will be received at this office until Tuesday, October 8, 2019 @ 11:00 a.m. for furnishing for Augusta, GA Central Services Department - Fleet Maintenance Bid Item #19-280 2020 6500GVWR Pickup Truck Bid Item #19-281 2019/2020 15 Passenger Van Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 20, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 29, September 5, 12, 19, 2019 Metro Courier August 29, 2019 UNOFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Master Buick GMC 3710 Washington Rd Augusta, GA 30907 Gerald Jones Ford 3480 Wrightsboro Rd Augusta, GA 30909 Attachment B Yes Non-Compliant Not Notarized Yes E-Verify Number 94460 665555 933751 SAVE Form Yes Non-Compliant Not Notarized Yes Year 2020 2020 2020 Make Ford GMC Ford Model F150 Sierra F150 Approximate Delivery Schedule 90-120 days 90 days from award 5.01 2020 Pickup Truck (1/2 ton)$19,500.50 $27,563.00 $19,948.76 6.01 5.0L V8 Flex Fuel Engine - 995 $1,836.00 $1,395.00 $1,816.00 6.02 3.5L V6 EcoBoost Engine – 99G $2,388.00 n/a $2,362.00 6.03 2.7L V6 EcoBoost – 99P $916.00 n/a $906.00 6.04 Long Bed (8ft) $285.00 n/a $287.00 6.05 Extended range fuel tank $410.00 n/a n/a 6.06 Super Cab (6.5ft bed) $2,525.00 3900 3902 6.07 Super Cab (8ft bed) $3,690.00 n/a n/a 6.08 4X4 Option (All Models) $2,645.00 5600 4436 6.09 Skid Plates $155.00 150 146 6.10 Crew Cab XL SWB $4,920.00 6300 6247 6.11 Crew Cab XL LWB $5,850.00 6600 n/a 2020 6500GVWR Pickup Truck: Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 15 Georgia Procurement Registry: 64 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 3 Total Non-Compliant: 1 5.00 Vehicle/Optionals Required: 6.00 Manufacturer options: Bid Opening Bid Item #19-280 2020 6500GVWR Pickup Truck for Augusta, Georgia - Central Services Department-Fleet Maintenance Division Wedesday, October 8, 2019 @ 11:00 a.m. Page 1 of 4 UNOFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Master Buick GMC 3710 Washington Rd Augusta, GA 30907 Gerald Jones Ford 3480 Wrightsboro Rd Augusta, GA 30909 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 15 Georgia Procurement Registry: 64 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 3 Total Non-Compliant: 1 Bid Opening Bid Item #19-280 2020 6500GVWR Pickup Truck for Augusta, Georgia - Central Services Department-Fleet Maintenance Division Wedesday, October 8, 2019 @ 11:00 a.m. 6.12 Limited Slip Axle $525.00 395 519 6.13 Tilt / Cruise $215.00 1285 205 6.14 Cab Steps $262.00 795 228 6.15 Daytime Running Lights $42.00 n/a 41 6.16 Power Windows/Locks/Mirrors $1,088.00 *pk 883 6.17 Power Seat $345.00 n/a $319.00 6.18 Class IV Hitch (w/o tow pkg) – 53B $100.00 n/a $137.00 6.19 Trailer Tow Pkg $555.00 395 $542.00 6.20 Trailer Tow Pkg (w/101A pkg) $916.00 n/a $906.00 6.21 Tow Mirrors w/ spotlights $495.00 345 $360.00 6.22 XL w/Power W-L-M, SYNC, AM/FM/CD, Cruise Control $2,075.00 n/a $2,074.00 6.23 Cruise Control & SYNC $795.00 n/a 588 6.24 40-20-40 Cloth Split Bench no charge n/a no charge 6.25 Cloth Buckets w/Console $275.00 n/a $295.00 6.26 Electric Brake Controller $265.00 $275.00 $250.00 6.27 Fog Lights $135.00 n/a $127.00 6.28 Carpet w/Mats $140.00 n/a $132.00 6.29 XL SSV Package $49.00 n/a $46.00 6.30 XLT Package – $4,763.00 n/a $5,055.00 6.31 Rear winjdow defroster & Bumpers $305.00 n/a $360.00 6.32 Aluminum Wheels & Bumpers – 86A $740.00 4900 $705.00 6.33 Box Side Steps $305.00 n/a $296.00 6.34 Tailgate Step $355.00 no charge $341.00 Page 2 of 4 UNOFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Master Buick GMC 3710 Washington Rd Augusta, GA 30907 Gerald Jones Ford 3480 Wrightsboro Rd Augusta, GA 30909 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 15 Georgia Procurement Registry: 64 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 3 Total Non-Compliant: 1 Bid Opening Bid Item #19-280 2020 6500GVWR Pickup Truck for Augusta, Georgia - Central Services Department-Fleet Maintenance Division Wedesday, October 8, 2019 @ 11:00 a.m. 6.35 Reverse Sensing $255.00 n/a $250.00 6.36 Spray-In Bedliner $375.00 $545.00 $400.00 6.37 Exterior Color Not Included in Base Price Color: ___________ 720.00 school bus yellow 195 n/c 6.38 Exterior Color Not Included in Base Price Color: ___________ n/a 495 n/c 6.39 Exterior Color Not Included in Base Price Color: ___________n/a n n/c Page 3 of 4 UNOFFICIAL VENDORS Allan Vigil 6790 Mount Zion Blvd Morrw, GA 30260 Master Buick GMC 3710 Washington Rd Augusta, GA 30907 Gerald Jones Ford 3480 Wrightsboro Rd Augusta, GA 30909 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 15 Georgia Procurement Registry: 64 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 3 Total Non-Compliant: 1 Bid Opening Bid Item #19-280 2020 6500GVWR Pickup Truck for Augusta, Georgia - Central Services Department-Fleet Maintenance Division Wedesday, October 8, 2019 @ 11:00 a.m. 6.40 Interior Color Not Included in Base Price Color: ___________ n/a n n/c 6.41 Interior Color Not Included in Base Price Color: ___________ n/a n n/c 6.42 Interior Color Not Included in Base Price Color: ___________ n/a n n/c 6.43 Delivery Fee per Vehicle $150.00 n $50.00 7.01 Fire extinguisher $65.00 no bid $55.00 7.02 Outlet receptacle $75.00 no bid $65.00 7.03 Toolbox $500.00 no bid $500.00 7.04 Trailer hitch $150.00 no bid $170.00 7.05 Trailer wiring see 6.19 no bid $40.00 7.06 Trailer ball $35.00 no bid $30.00 7.07 Window tint, regular cab $175.00 no bid $170.00 7.08 Window tint, extended cab $185.00 no bid $180.00 7.09 Window tint, crew cab $195.00 no bid $185.00 7.10 Add on step $185.00 no bid $228.00 7.11 Backup alarm $80.00 no bid $70.00 7.12 Drill Free Light Bar Cab Mount $750.00 no bid $743.00 7.13 LED top mount light $625.00 no bid $618.00 7.14 County Emergency Equipment Package $895.00 no bid $898.00 7.15 Fire Emergency Equipment Package $1,958.00 no bid $1,968.00 7.00 Outfitter's Specialty Items: Page 4 of 4 Commission Meeting Agenda 3/19/2020 2:00 PM 2020 - Police Explorers Department:Central Services Department - Fleet Management Department:Central Services Department - Fleet Management Caption:Motion to approve the purchase of 13 pursuit utility vehicles, for $533,364, from Wade Ford for the Richmond County Sheriff’s Office. Bid Item 19-171 (Approved by Administrative Services Committee March 10, 2020) Background:The RCSO is requesting the replacement of 13 road patrol vehicles. A list of vehicles to be replaced with associated mileage and bid tab sheets are attached. Analysis:The Procurement Department published a competitive bid using the Demand Star national electronic bid application for 2020 Pursuit Utility Vehicles with the following results. Bid 19-171: 2020 Pursuit Utility Vehicle (Ford Explorer) Road Patrol Package: Wade Ford = $41,028; Allan Vigil Ford = $42,014 Financial Impact:13 - Road Patrol Ford Explorers at $41,028 each. The total amount is $533,364 paid from Capital Acct# 272-01-6440/54- 22110 Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of 13 pursuit utility vehicles, for $533,364, from Wade Ford for the Richmond County Sheriff’s Office. Funds are Available in the Following Accounts: 2020 Capital Outlay: 272-01-6440/54-22110 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo ASSET DESCRIPTION MILES MAINTENANCE COST TO DATE AGE MILES TYPE RELIABILITY MAINT/REPAIR CONDITION TOTAL 209063 2009 Ford Crown Victoria 164,119 21,139.70$ 11 16 3 3 4 3 40 210305 2011 Ford Crown Victoria 164,002 27,071.00$ 9 16 3 3 5 3 39 212037 2013 Ford Taurus 163,243 13,260.90$ 7 16 3 3 3 3 35 214093 2014 Dodge Charger 163,199 9,725.97$ 6 16 3 3 3 3 34 210076 2010 Ford Crown Victoria 162,749 14,484.70$ 10 16 3 3 3 3 38 209258 2010 Chevrolet Tahoe 162,260 14,498.80$ 10 16 3 3 3 3 38 210102 2010 Ford Crown Victoria 161,766 18,016.40$ 10 16 3 3 4 3 39 208079 2008 Ford Crown Victoria 159,682 11,477.90$ 12 15 3 3 3 3 39 207094 2007 Ford Explorer 158,630 13,579.40$ 13 15 3 3 3 3 40 210312 2011 Ford Crown Victoria 158,476 17,327.40$ 9 15 3 3 4 3 37 209051 2009 Ford Crown Victoria 158,240 26,598.90$ 11 15 3 3 5 3 40 210291 2011 Ford Crown Victoria 158,073 20,056.40$ 9 15 3 3 4 3 37 208064 2009 Ford Crown Victoria 157,122 21,506.30$ 11 15 3 3 4 3 39 RCSO-ROAD PATROL EVALUATIONS BID 19-171 Year 2020 2020 Brand Ford Ford Model Explorer PI Explorer PI Delivery Date 10-18WEEKS 180-240 DAYS 5.01 Administrative Public Safety Package $ 35,233.00 $ 34,343.00 5.02 Civil Package $ 36,670.00 $ 35,878.00 5.03 Marshal Package $ 38,369.00 $ 37,569.00 5.04 Patrol Package $ 41,431.00 $ 40,449.00 5.05 Traffic Package $ 41,791.00 $ 40,867.00 6.01 3.0L V6 EcoBoost Engine $ 753.00 $ 751.00 6.02 Interior Upgrade $ 377.00 $ 371.00 6.03 VSO exterior paint colors each $ - $ 950.00 6.04 2nd Row Cloth Seats $ 60.00 $ 119.00 6.05 Dual AC with Front Controls $ 583.00 $ 579.00 6.06 Painted Aluminum Wheels $ 459.00 $ 451.00 6.07 SYNC Hands Free System N/A N/A 6.08 Keyless Remote $ 335.00 NO CHARGE 6.09 Reverse Sensing $ 271.00 $ 261.00 6.10 Blind Spot Monitoring $ 571.00 $ 517.00 6.11 Engine Idle Feature $ 255.00 $ 248.00 OPTIONS TOTAL $ 583.00 $ 579.00 TOTAL FOR OPTIONS AND BASE PRICE 42,014.00$ 41,028.00$ FOR ALL DEPARTMENTS- 2019/2020 Pursuit Utility Vehicles-BIDS OPENED 3/5/19 @ 11:00 Wade FordAllan Vigil Ford Invitation to Bid Sealed bids will be received at this office until Tuesday, March 5, 2019 @ 11:00 a.m. for furnishing for Augusta, GA Central Services Department - Fleet Maintenance Bid Item #19-170 2019 Police SUV Vehicle - Special Services Model Bid Item #19-171 2019/2020 Pursuit Utility Vehicle - Police Model Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, February 15, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 24, 31, February 7, 14, 2019 Metro Courier January 24, 2019 OFFICIAL VENDORS ALLEN VIGIL FORD 6790 MOUNT ZION BLVD MORROW, GA 30260 WADE FORD INC 3860 SOUTH COBB DR SMYRNA, GA 30080 Attachment B Yes Yes E-Verify Number 94460 314470 SAVE Form Yes Yes 5.01 Administrative Package-Police Model Pursuit Utility Standard Equipment $35,233.00 $34,343.00 5.02 Civil Package Police Model Pursuit Utility Standard Equipment $36,670.00 $35,878.00 5.03 Marshal Package Police Model Pursuit Utility Standard Equipment $38,369.00 $37,569.00 5.04 Patrol Package Police Model Pursuit Utility Standard Equipment $41,431.00 $40,449.00 5.05 Traffic Package Police Model Pursuit Utility Standard Equipment $41,791.00 $40,867.00 6.01 3.0L V6 EcoBoost Engine $753.00 $751.00 6.02 Interior Upgrade $377.00 $371.00 6.03 VSO exterior paint colors each $0 / Standard Color $950.00 Total Number Specifications Mailed Out: 10 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 0 VEHICLE/OPTIONS REQUIRED 6.00 OPTIONAL ITEMS Bid Opening Item #19-171 - 2019/2020 Pursuit Utility Vehicle for Augusta, Georgia- Central Services Department- Fleet Maintenance Division Bid Due: Tuesday, March 5, 2019 @ 11:00 a.m. Page 1 of 2 OFFICIAL VENDORS ALLEN VIGIL FORD 6790 MOUNT ZION BLVD MORROW, GA 30260 WADE FORD INC 3860 SOUTH COBB DR SMYRNA, GA 30080 Total Number Specifications Mailed Out: 10 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 0 Bid Opening Item #19-171 - 2019/2020 Pursuit Utility Vehicle for Augusta, Georgia- Central Services Department- Fleet Maintenance Division Bid Due: Tuesday, March 5, 2019 @ 11:00 a.m. 6.04 2nd Row Cloth Seats $60.00 $119.00 6.05 Dual AC with Front Controls $583.00 $579.00 6.06 Painted Aluminum Wheels $459.00 $451.00 6.07 SYNC Hands Free System Available Only w/interior upgrade package-65U Included 6.08 Keyless Remote (1extra)$335.00 N/C 6.09 Reverse Sensing $271.00 $261.00 6.10 Blind Spot Monitoring $527.00 $517.00 6.11 Engine Idle Feature $255.00 $248.00 Year 2020 2020 Make Ford Ford Model Police Interceptor Utility / SUV AWD K8A Delivery 10-18 Weeks ARO 180-240 ARO 2019/2020 DODGE PURSUIT UTILITY VEHICLE, POLICE MODEL Page 2 of 2 Commission Meeting Agenda 3/19/2020 2:00 PM 2020 - Utilities Customer Service Vehicle Department:Central Services Department - Fleet Management Division Department:Central Services Department - Fleet Management Division Caption:Motion to approve the replacement of one pickup truck from Gerald Jones Ford for $30,553.56 for the Utilities Department - Customer Service Division Bid Item 20-149. (Approved by Administrative Services Committee March 10, 2020) Background:The Utilities Department - Customer Service Division is requesting the replacement of a 2009, Ford F250, asset number 209106 that needed extensive repairs. This truck will be used by a Meter Service Technician. The vehicle evaluation is attached for review. Bid tab sheets are attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for 2020 9800 GVWR Pick-up Truck (Bid #20-149). Invitations to Bid were sent to 18 vendors with six vendors responding and one being non-compliant. Bid tab sheets are attached for your review. Bid# 20-149: 2020 Ford F250 – Gerald Jones Ford – $30,553.56; Allan Vigil Ford - $31,190; Wade Ford - $31,278; Alan Jay Fleet - $30,728; Beck Nissan - $34,024 Financial Impact:1 – 2020 Ford F250 = $30,553.56 to Gerald Jones Ford. The vehicle will be purchased using GMA Lease Program. (ACCT #631-10-1110/54-99631) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the replacement of one pickup truck from Gerald Jones Ford for $30,553.56 for the Utilities Department - Customer Service Division Funds are Available in the Georgia Municipal Association Lease Program: 631-10- 1110/54-99631 Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo BID 20-149 Year 2020 2020 2020 2020 2020 2020 Brand FORD FORD FORD FORD CHEVY DODGE/RAM Model F250 F250 F250 F250 3500 HD 2500 Delivery Date 90-100 DAYS 14-16 WEEKS 8-12 WEEKS 10-26 WEEKS 10 WEEKS 85-90 DAYS Base Price 5.01 22,274.00$ 22,274.00$ 22,124.56$ 22,488.00$ 35,219.00$ 25,415.00$ 6.12 Cab Steps $ 325.00 $ 455.00 405.00$ 420.00$ 299.00$ 6.21 Power Windows/Locks/Mirrors $ 1,050.00 $ 1,024.00 832.00$ 110.00$ 895.00$ 6.26 Spray-in Bed Liner $ 395.00 $ 542.00 400.00$ 570.00$ 399.00$ 6.28 Bed & Camera Delete $ (249.00) $ (549.00)(377.00)$ (250.00)$ 400.00$ 6.34 Heavy Duty Floor Mats - Front $ 75.00 $ 82.00 82.00$ 100.00$ 129.00$ 6.36 Delivery Fee $ 150.00 INCLUDED 50.00$ 200.00$ INCLUDED Extra Key - Key $ 155.00 $ 89.00 50.00$ 120.00$ 20.00$ 7.04 Trailer Hitch $ 65.00 $ 60.00 450.00$ 520.00$ 69.00$ 7.05 Trailer Wiring STD STD 40.00$ 100.00$ INCLUDED 7.06 Trailer Ball $ 35.00 25.00$ 35.00$ 29.00$ 7.07 Window Tint, reg cab $ 170.00 $ 180.00 160.00$ 165.00$ 129.00$ 7.14 County Emergency Package $ 895.00 $ 952.00 852.00$ 7.15 Steel Service Body Type $ 5,850.00 $ 6,169.00 5,500.00$ 6,250.00$ 6,240.00$ OPTIONS TOTAL 8,916.00$ 9,004.00$ 8,429.00$ 8,240.00$ -$ 8,609.00$ BASE PRICE: 22,274.00$ $ 22,274.00 22,124.56$ 22,488.00$ 25,415.00$ TOTAL FOR OPTIONS AND BASE PRICE 31,190.00$ 31,278.00$ 30,553.56$ 30,728.00$ -$ 34,024.00$ 2018/2019 Ford F250 9800GVWR V8, Long Bed, 4X2, Reg Cab Equipment included in base price: 6.2L V8 Gasoline/E85 Engine 6 Speed Automatic Transmission A/C AM-FM Radio Power Steering Pwer ABS Brakes Vynyl 40/20/40 Bench seat Rubber Floor Covering Full Size Spare Tire Rear Step Bumper Solar Tinted Glass Trailer Wiring Harness Receiver Hitch (12.k) Tilt Steering Wheel Rear View Camera Electric Shift (4X4 Only) Allan Vigil Ford Governement Sales 6790 Mt. Zion Blvd Morrow, GA 30260 Gerald Jones Ford Malcolm Cunningham Alan Jay Fleet FOR ALL DEPARTMENTS- Pickup Truck 9800 GVWR-BIDS OPENED 1/24/20 @ 11:00 5.01 Allan Vigil Ford Wade Ford Beck Nissian Invitation to Bid Sealed bids will be received at this office until Friday, January 24, 2020 @ 11:00 a.m. for furnishing for Augusta, GA Central Services Department - Fleet Maintenance Bid Item #20-147 2020 Pickup Truck, 10000 GVWR Bid Item #20-149 2020 Pickup Truck, 9800 GVWR Community 004-072-00, 004-02-02, 041-071-00 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January 10, 2020 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle December 19, 26, 2019, January 2, 9, 2020 Metro Courier December 19, 2019 OFFICIAL 0 Vendors Allan Vigil Ford 6790 Mt. Zion Blvd Morrow, GA 30260 Wade Ford 3860 South Cobb Dr Smyrna, GA 30080 Beck Nissan 236 N Highway 17 Palatka, FL 32177 Gerald Jones Ford 3480 Wrightsboro Rd. Augusta, GA 30919 Macolm Cunningham Cheverolet 2031 Gordon Highway AUgusta, GA 30909 Alan Jay Automotive Management 5330 US HighwaY 27 S Sebring FL 33871 Attachment B Yes Yes Yes Yes Yes Yes E-Verify Number 94460 314470 973089 933751 NO Non-Compliant 1201859 SAVE Form Yes Yes Yes Yes Yes Yes 5.01 2020 Pickup Truck, Rg Cab 9,800 GVW 22274.00 22274.00 25415.00 22124.56 $35,219.00 22488.00 6.01 6.7L V8 Diesel Engine 9650.00 9551.00 9100.00 9551.00 10400.00 6.02 7.3L Gas Engine 1925.00 1861.00 N/A 1861.00 2040.00 6.03 4x4 Option 2750.00 2650.00 2770.00 2650.00 2750.00 6.04 Skid Plates (4x4 only)100.00 91.00 145.00 91.00 95.00 N/A REG CAB 6.05 LT 245 All Terrian Tires 155.00 150.00 295.00 165.00 160.00 6.06 Super Cab Long Bed 2525.00 2508.00 N/A 2250.00 2500.00 6.07 Super Cab Short Bed 2325.00 2318.00 N/A 2073.00 2310.00 6.08 Crew Cab Long Bed 3675.00 3700.00 3485.00 3364.00 3750.00 6.09 Crew Cab Short Bed 3495.00 3510.00 3285.00 3186.00 3560.00 6.10 Rood Clearance Lights 90.00 87.00 99.00 87.00 90.00 6.11 Cruise Control 225.00 235.00 Included 214.00 230.00 6.12 Cab Steps 325.00 455.00 399.00 405.00 420.00 6.13 Limited Slip Axle 375.00 355.00 445.00 355.00 385.00 6.14 Engine Block Heater 95.00 91.00 95.00 91.00 245.00 6.15 PTO Transmission (diesel)265.00 254.00 N/A 255.00 275.00 6.16 Trailer Brake Control 255.00 246.00 295.00 245.00 265.00 6.17 Daytime Running Lights 42.00 41.00 45.00 41.00 44.00 6.18 Reverse Aid Sensor 225.00 223.00 295.00 223.00 240.00 6.19 XL Value Pkg 675.00 660.00 895.00 360.00 720.00 6.20 Rear Window Defrost rq pw 65.00 55.00 195.00 368.00 59.00 REQ Power Window 6.21 Power Windows, Locks, Mir 1050.00 1024.00 895 See 6.19 832.00 1024.00 1100.00 6.22 Cloth 40/20/40 Bench Seat 95.00 REG/SUPER 290.00 CrBW CAB 91.00 Included 9.00 300.00 6.23 Dual Alternators (Diesel On)110.00 104.00 395.00 104.00 110.00 6.24 200Amp HD Alernator 80.00 78.00 100.00 78.00 N/C Requres 66S 6.25 Upfitter switches 155.00 150.00 145.00 150.00 160.00 6.26 Spray-in Bedliner 395.00 542.00 399.00 400.00 570.00 6.27 Tailgate Step 355.00 341.00 N/A 342.00 370.00 6.28 Bed and Camera <249.00>549.00 <400.00>377.00 <250.00> INCLUDES SPARE 6.29 Spring Package for Bed 115.00 114.00 N/A 114.00 120.00 6.30 Rear View camera (bed del)380.00 415.00 Included 377.00 410.00 6.31 CNG/Propane Prep Pack 300.00 286.00 N/A 286.00 310.00 5.00 Vehicle/Options Required 6.00 Manufacturer Options: Total Number Specifications Mailed Out: 20 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 20 Georgia Procurment Registry: 57 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 6 Total Noncompliant: 1 Bid #20-149 2020 Pickup Truck 9,800 GVWR for Augusta, Georgia - Central Services Department-Fleet Maintenance Division Bid Opening Date: Friday, January 24, 2020 at 11:00 a.m. Page 1 of 2 OFFICIAL 0 Vendors Allan Vigil Ford 6790 Mt. Zion Blvd Morrow, GA 30260 Wade Ford 3860 South Cobb Dr Smyrna, GA 30080 Beck Nissan 236 N Highway 17 Palatka, FL 32177 Gerald Jones Ford 3480 Wrightsboro Rd. Augusta, GA 30919 Macolm Cunningham Cheverolet 2031 Gordon Highway AUgusta, GA 30909 Alan Jay Automotive Management 5330 US HighwaY 27 S Sebring FL 33871 Total Number Specifications Mailed Out: 20 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 20 Georgia Procurment Registry: 57 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 6 Total Noncompliant: 1 Bid #20-149 2020 Pickup Truck 9,800 GVWR for Augusta, Georgia - Central Services Department-Fleet Maintenance Division Bid Opening Date: Friday, January 24, 2020 at 11:00 a.m. 6.32 Exterior Color not in Base 625.00 601.00 450.00 600.00 650.00 6.33 Exterior Color not in Base 625.00 TBD N/A N/A N/A 6.34 Heavy duty Floor Mats-Fron 75.00 82.00 129.00 82.00 100.00 6.35 Heavy Duty Floor Mats-Rear 75.00 123.00 F&R 129.00 123.00 100.00 6.36 Delivery Fee per Vehicle 150.00 Incl. Included 50.00 200.00 6.37 Extra Key 225.00 W/REMOTE 155 W/O REMOTE 89.00 190.00 FOB 20.00 Base 129.00 Remote 50.00 $120.00 NO REMOTE 7.01 Fire Extinguisher 65.00 66.00 79.00 55.00 WWE $55.00 7.02 Outlet receptacle 75.00 78.00 59.00 65.00 WWE $25.00 7.03 Toolbox 475.00 575.00 439.00 320.00 $425.00 7.04 Trailer hitch 65.00 HITCH STD 60.00 69.00 450.00 $520.00 7.05 Trailer wiring STD STD Included 40.00 $100.00 7.06 Trailer ball 35.00 N/A 29.00 25.00 $35.00 7.07 Window Tint Reg Cab 170.00 180.00 129.00 160.0 WWE $165.00 7.08 Window Tint Super Cab 180.00 190.00 169.00 170.00 WWE $205.00 7.09 Window Tint Crew Cab 190.00 200.00 169.00 180.00 WWE $220.00 7.10 Add on step N/A W/ ALUM BODIES 400.00 399.00 325.00 $355.00 7.11 Backup alarm 85.00 135.00 129.00 70.00 WWE $140.00 7.12 Drill free Light bar 772.00 782.00 623.00 732.00 WWE $650.00 7.13 Led top mount light 605.00 677.00 430.00 577.00 WWE $400.00 7.14 County Emergency Equip Pk 895.00 952.00 N/A 852.00 WWE N/A 7.15 Steel Service Body Type 5850.00 6169.00 6240.00 5500.00 $3,250.00 Year 2020 2020 2020 2020 2020 2020 Make FORD FORD RAM FORD Chevrolet FORD Model F-250 F-250 2500 REG CAB 4X2 V8 LONG BED DJ2L62 F-250 3500 HD REG CAB PICKUP 2WD F-250 Proposed Delivery Schedule 90-100 DAYS EST 14-16 wks 85-90 DAYS 8-12 Wks 10 WK PO 12-26 Wk Depending on Body Type Exceptions Noted Exceptions Noted Exceptions Noted 7.00 Outfitter's Specialty Items: 2020 Pickup Truck 9,800 GVWR: Page 2 of 2 Commission Meeting Agenda 3/19/2020 2:00 PM 2020 Annual Bid Recommentation of Award - Various Departments Department:Procurement Department:Procurement Caption:Motion to approve annual bid for Environmental Services Department and Sheriff’s Office. The items require Commission approval due to the fact that purchases on the individual purchase orders will exceed $25,000.00 per order. The following annual bid item requires Commission approval: Environmental Services 20-056 Wireless Instrument Monitors 20-113 Vacant Lot Cleaning Services Sheriff’s Office 20-136 External Ballistic Vest and External Carrier (Approved by Administrative Services Committee March 10, 2020) Background:Each item has been bid through the sealed bid process as directed in the Augusta Procurement Code. The User Departments have reviewed the submittals and has presented a recommendation of award to the Procurement Department. Analysis:The User Departments are responsible for the purchase of the items listed on the individual bids. Financial Impact: Alternatives:Not to award and require the User Departments to follow the purchasing guidelines as listed in the Augusta Procurement Code for each individual purchase. Recommendation:Approve the recommendation as submitted by the User Departments. Funds are Available in the Various funds provided by the User Departments. Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM A motion to approve the award of the RFP #19-271 for the Employee Benefits Consultant contract to EPIC Insurance Brokers and Consultants. Department:Human Resources Department:Human Resources Caption:Motion to approve the award of the RFP #19-271 for the Employee Benefits Consultant contract to EPIC Insurance Brokers and Consultants. (Approved by Administrative Services Committee March 10, 2020) Background:The selection committee scored the RFP’s and narrowed the search down to 3 firms who were brought in for finalist presentations. Augusta entered into contract negotiations with EPIC Insurance Brokers and Consultants and we were able to reach a mutual agreement. The attached draft contract has been vetted and approved by the Augusta Law Department. Analysis:Based on the level of services required by Augusta, EPIC Insurance Brokers and Consultants submitted to RFP #19-271. The initial agreement will be twelve (12) months with the option to renew. All subsequent renewals will be presented to Commission for approval. Financial Impact:The financial agreement between Augusta and EPIC Insurance Brokers and Consultants is $49,000 a year and will be invoiced monthly. Alternatives:Repeat the RFP process by placing the employee benefits consultant contract out for bid. Recommendation:Approve the agreement as presented. The agreement has been reviewed and approved by Human Resources, Finance and the Augusta Law departments. Funds are Available in the 616-01-5221/5211110 Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo EPIC INSURANCE BROKERS AND CONSULTANTS AGREEMENT This agreement (“Agreement”) confirms the terms under which Augusta, Georgia(“Augusta”) has engaged EPIC Insurance Brokers and Consultants (“EPIC”) to perform certain employee benefit consulting services as more particularly described in Exhibit A attached hereto (the “Services”) related to RFP 19-271. The contractual terms under which EPIC Insurance Brokers and Consultants and Augusta are undertaking this engagement are as follows: 1. The Services. In consideration for, and subject to, the mutual undertakings set forth herein, EPIC Insurance Brokers and Consultants agrees to provide the Services described in Exhibit A to this Agreement. 2. Augusta Information. To enable us to perform the Services, Augusta will promptly provide EPIC Insurance Brokers and Consultants with such direction, materials, information and access to its representatives as EPIC Insurance Brokers and Consultants reasonably requests. Please note that EPIC Insurance Brokers and Consultants does not take responsibility for verifying the accuracy or completeness of information supplied to us by Augusta and/or its representatives. If EPIC Insurance Brokers and Consultants receives inaccurate, incomplete or improperly formatted information, EPIC Insurance Brokers and Consultants shall have no liability for relying on the same and any additional time and expense required to correct the information may be billed to Augusta as additional Services. 3. Term and Termination. The initial term of this Agreement will be no more than 12 months beginning 02/14/2020 and ending 2/14/2021, with four (4) options to renew (“Renewal Term”), each for an additional one-year period. This Agreement may be extended for up to four (4) consecutive, one-year terms by mutual agreement of the parties hereto, executed no less than least sixty (60) days before the expiration of the initial or any renewal term. Any Renewal Term shall be on the same terms and conditions set forth in this Agreement. In the event of a material breach of this Agreement, the non-breaching party will have the right to terminate this Agreement by thirty (30) days prior written notice, following an opportunity to correct the breach. Augusta may terminate this Agreement, for any reason, by providing notice of said termination in writing ninety (90) days prior to the proposed termination date. 4. Fees and Expenses, Invoicing and Payment. For and during the term of this Agreement, Augusta will pay EPIC Insurance Brokers and Consultants the Fees specified on Exhibit B hereto (“Schedule of Fees”) and subject to the payment terms set forth therein. 5. Indemnification. By signing this agreement, each party agrees to be responsible for its own wrongful or negligent acts or omissions or those of its officers, agents, or employees arising in any way out of this Agreement to the extent permitted by law. Neither party waives any right or defense to indemnification that may exist under law or equity. 6. Law and Venue. The domestic law of the State of Georgia shall govern the construction, interpretation and performance of this Agreement and all transactions hereunder. All disputes hereunder shall be resolved exclusively in state or federal jurisdictions located in Richmond County, Georgia. 7. Confidentiality. Both EPIC Insurance Brokers and Consultants and Augusta recognize that in the course of this Agreement information will be exchanged consisting of confidential trade secret or business information (“Confidential Information”). Each party shall treat the other party’s Confidential Information as it would treat its own confidential trade secret or business information. 8. Independent Contractor. All the Services provided by EPIC Insurance Brokers and Consultants will be rendered in its capacity as an independent contractor. None of the terms set forth in this agreement will be interpreted to create any agency, master-servant, employment or any other relationship between Augusta and EPIC Insurance Brokers and Consultants. EPIC Insurance Brokers and Consultants does not accept any fiduciary or trust responsibilities in connection with the performance of the Services. 9. Excuse of Performance. No liability shall result from delay or non-performance by EPIC Insurance Brokers and Consultants or Augusta caused by an act of God, terrorist act, fire, war, action, labor trouble or shortage or similar circumstances beyond the reasonable control of EPIC Insurance Brokers and Consultants or Augusta. 10. Notices. Any notice or demand required hereunder shall be given or made by mail, postage prepaid, addressed to the respective party at the address first set forth or referenced above unless otherwise communicated in writing as follows: Employer: Augusta, Georgia Office of Human Resources 535 Telfair Street, Suite 400 Augusta, Georgia 30901 With Copy to: Augusta, Georgia Law Department 535 Telfair Street, Building 3000 Augusta, Georgia 30901 Attn: Wayne Brown, General Counsel EPIC: EPIC Insurance Brokers and Consultants 2405 Satellite Blvd Duluth, GA 30096 Attn: Christopher B. Clark, Senior Vice President, Employer Services Principal 11. Severability. If any of the provisions of this agreement shall be deemed invalid or unenforceable under the laws of the applicable jurisdiction, such invalidity or unenforceability shall not invalidate or render unenforceable the entire agreement, but rather the entire agreement shall be construed as if not containing the particular invalid or unenforceable provision or provisions, and the rights and obligations of the parties shall be construed and enforced accordingly. 12. Entire Agreement. This agreement constitutes the entire agreement between the parties and may not be modified or amended other than by a written instrument executed by both parties. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set out above. Augusta, Georgia EPIC Insurance Brokers and Consultants By: __________________________________ By: __________________________________ Title: Mayor Hardie Davis, Jr. Title: __________________________________ Date: ________/_______/________ Date: _________/________/__________ ATTEST CLERK: _________________________________________ PRINTED NAME: ____________________ AS ITS: Clerk of Commission DATE: __________/__________/__________ Exhibit A SCOPE OF SERVICES Augusta is seeking a consultant to perform the full range of services related to the design (self-insured TPA), implementation, maintenance, communication, and improvement of Augusta’s group health, dental, life, LTD and vision and wellness programs. Specific responsibilities include, but are not limited to: 1. Assisting Augusta in administering all group insurance plans, responding to questions from and providing information to staff, and providing other consulting services during the course of the plan year. 2. Researching and advising Augusta of any new developments in the law and employee benefit programs on an ongoing basis. 3. Reviewing claims experience, claim service, and claim administration to ensure maximum benefit to Augusta. 4. Determining and recommending the most economical funding methods for the benefit programs. 5. Representing Augusta in all negotiations with providers on all issues including those related to premiums, benefit levels, plan design, and special terms and conditions. 6. Meeting with and providing reports to Augusta’s Human Resources staff. 7. Assisting Augusta with the implementation and communication of new programs or changes to existing programs which will include attending and presenting information at Open Enrollment meetings. 8. As requested by Augusta, preparing bid specifications and soliciting proposals from insurance markets, which specialize in group insurance plans as, needed. Evaluate bids and bidders, including administration, claim payment procedures, customer service, network, reserve establishment policies, financial soundness, and identifying the most cost-beneficial package from among the various bidders. 9. Assist with COBRA Administration vendor procurement and management, but Broker will not directly provide or pay for COBRA services. 10. Providing telephonic support services, leading up to and during Online Benefits Open Enrollment, to employees. 11. Interfacing with insurance carriers as needed to assist Augusta in the resolution of problems associated with the benefit programs. 12. Provide educational training/webinars for benefits. 13. Provide benefit compliance assistance. 14. The quoted fees cover services supporting the specified plans identified in RFP 19-271, as described in our proposal. Fees may also include: · Call Center support · Consulting assistance to procure and manage a self-insured medical claims audit firm · Employee Survey · Custom HR/Benefits branding and communication Request for Proposal Request for Proposals will be received at this office until Friday, September 20, 2019 @ 11:00 a.m. for furnishing: RFP Item #19-271 Employee Benefits Broker/Consulting Services for Human Resources Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August 30, 2019 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 8, 15, 22, 29, 2019 Metro Courier August 8, 2019 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1 SAVE Form Original 7 Copies Fee Proposal McGriff Insurance Services 1020 Drayton St., Suite 200 Savannah, GA 31401 Yes 53929 Yes Yes Yes Yes Yes FBMC Benefits Management 3101 Sessions Rd., Suite 200 Tallahasee, FL 32303 Yes 427315 Yes Yes Yes Yes Yes EPIC Insurance Brokers 2405 Satellite Blvd., Suite 200 Duluth, GA 30096 Yes 348044 Yes Yes Yes Yes Yes Palmer & Cay 3050 Peachtree Rd., NW Suite 475 Atlanta, GA 30305 Yes 13096 Yes Yes Yes Yes Yes Benalytics Consulting Group 2110 Newmarket Parkway SE, Suite 200 Marietta, GA 30067 Yes 403401 Yes Yes Yes Yes Yes USI Insurance Services 7 E Congress St., Suite 1002 Savannah, GA 31401 Yes 32855 Yes Yes Yes Yes Yes RFP Opening RFP Item #19-271 Employee Benefits Broker/ Consulting Services for Augusta, Georgia-Human Resources Department RFP Date: Friday, September 20, 2019 @ 11:00 a.m. Total Number Specifications Mailed Out: 45 Total Number Specifications Download (Demandstar): 7 Total Electronic Notifications (Demandstar): 251 Georgia Procurement Registry: 777 Mandatory Pre-Proposal/Telephone Conference Attendees: NA Total packages submitted: 6 Total Noncompliant: 0 Page 1 of 1 McGriff Insurance Services 1020 Drayton St., Suite 200 Savannah, GA 31401 FBMC Benefits Management 3101 Sessions Rd., Suite 200 Tallahasee, FL 32303 EPIC Insurance Brokers 2405 Satellite Blvd., Suite 200 Duluth, GA 30096 Palmer & Cay 3050 Peachtree Rd., NW Suite 475 Atlanta, GA 30305 Benalytics Consulting Group 2110 Newmarket Parkway SE, Suite 200 Marietta, GA 30067 USI Insurance Services 7 E Congress St., Suite 1002 Savannah, GA 31401 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)15 2.0 2.5 4.3 3.3 4.8 3.5 3. Organization & Approach (0-5)15 1.9 2.3 4.3 3.3 4.8 3.5 4. Scope of Services: • Perceived ability of Consultant’s to negotiate a benefits program that meets the needs of Augusta. • Consultant’s demonstrated expertise in negotiating benefit plans on behalf of clients similar to Augusta. • Consultant’s knowledge and/or technical support related to the implementation of an Online Benefits Enrollment process. • Consultant’s and other assigned staffs availability and accessibility, including the location of the office that will be servicing our account. • The experience, professional credentials and references of those persons who will actually be servicing our account. • Consultant’s ability to provide proactive support to Augusta, Georgia Human Resources function including dissemination of current general and legal updates as well as time sensitive insurance carrier information. (0-5)20 2.0 2.9 4.3 2.7 4.8 3.5 5. Financial Stability (0-5)10 1.8 3.0 3.9 2.0 4.3 3.7 6. References (0-5)5 4.0 3.3 4.3 4.0 5.0 4.3 Within Richmond County 5 10 Within CSRA 5 6 Within Georgia 5 4 5 5 5 5 5 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5  All Others 5 1 16.8 19.0 26.0 20.2 28.8 23.5 8. Presentation by Team (0-5)10 3.0 4.0 5.0 9 Q&A Response to Panel Questions (0-5)5 3.3 3.7 5.0 Lowest Fees 5 10 5 Second 5 6 5 Third 5 4 5 Forth 5 2 Fifth 5 1 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 0 0 11.3 0 12.7 15 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) RFP Item #19-271 Employee Benefits Broker/Consulting Services for Augusta, Georgia-Human Resources Department Evaluation Committee Meeting Date: Friday, October 25, 2019 @ 2:00 p.m. Vendors Phase 1 Ranking of 0-5 (Enter a number value between 0 and 5) Scale 0 (Low) to 5 (High) 16.8 19.0 37.3 20.2 41.5 38.5Total Cumulative Score (Maximum point is 500) Internal Use Only Evaluator: Cumulative Date: 10/23/19 Procurement DepartmentRepresentative:____Nancy Williams_______________________________________ Procurement Department Completion Date: 10/23/19 McGriff Insurance Services 1020 Drayton St., Suite 200 Savannah, GA 31401 FBMC Benefits Management 3101 Sessions Rd., Suite 200 Tallahasee, FL 32303 EPIC Insurance Brokers 2405 Satellite Blvd., Suite 200 Duluth, GA 30096 Palmer & Cay 3050 Peachtree Rd., NW Suite 475 Atlanta, GA 30305 Benalytics Consulting Group 2110 Newmarket Parkway SE, Suite 200 Marietta, GA 30067 USI Insurance Services 7 E Congress St., Suite 1002 Savannah, GA 31401 PASS PASS PASS PASS PASS PASS 30.0 37.5 63.8 48.8 72.5 52.5 28.8 33.8 63.8 48.8 71.8 52.5 40.0 58.3 85.0 53.3 96.7 70.0 18.3 30.0 39.2 20.0 43.3 36.7 20.0 16.7 21.7 20.0 25.0 21.7 0 0 0 0 0 0 0 0 0 0 0 0 20 0 20 20 20 20 0 10 0 0 0 0 0 0 0 0 0 0 157.1 186.3 293.3 210.8 329.3 253.3 0 0 30.0 0 40.0 50.0 0 0 16.7 0 18.3 25.0 0 0 0 0 50 0 0 0 30 0 0 0 0 0 0 0 0 20 0 0 0 0 0 0000000 0 0 76.7 0 108.3 95.0 Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) RFP Item #19-271 Employee Benefits Broker/Consulting Services for Augusta, Georgia-Human Resources Department Evaluation Committee Meeting Date: Friday, October 25, 2019 @ 2:00 p.m. Weighted Scores 157.1 186.3 370.0 210.8 437.6 348.3 Internal Use Only Evaluator: Cumulative Date: 10/23/19 Procurement DepartmentRepresentative:____Nancy Williams_______________________________________ Procurement Department Completion Date: 10/23/19 Commission Meeting Agenda 3/19/2020 2:00 PM HCD _ Motion to approve HCD’s Memorandum of Understanding with Fort Gordon request Agenda Category Department:HCD Department:HCD Caption:Motion to approve HCD’s Memorandum of Understanding with Fort Gordon in support of the Augusta Housing and Community Development Laney Walker/Bethlehem Redevelopment Project and HCD’s commitment in assisting service members in locating and maintaining safe, adequate, and non-discriminatory local community housing that live in the city. (Approved by Administrative Services Committee March 10, 2020) Background:This local initiative will be known as the Laney Walker / Bethlehem Redevelopment Project Initiative (the "Initiative"). The greater Initiative is designed to facilitate the development of residential housing and mixed-use development located on property currently owned by the Augusta, Georgia Land Bank Authority (AGLBA). Augusta, GA has concluded that it is beneficial to act as a team for the purpose of increasing homeownership and rental housing opportunities, as well as retaining the cultural and historic context that defines the Laney Walker & Bethlehem communities. The goal of the Initiative is to develop a three (3) phased partnership which will: · Foster comprehensive revitalization, in partnership, and the promotion of new single-family housing in the LW/B communities; · Increase affordable homeownership opportunities in LW/B through approved participating lenders and use of financing assistance offered through the LW/B bonds funds, various HUD programs and WD Communities investment; · Foster the use of architecturally compatible building design that captures the character and history of the LW/B communities, utilizing the LW/B Pattern Book as a basis; · Increase homeownership by providing targeted counseling and education to potential homebuyers; · Conduct outreach activities to potential renters and homebuyers in the community to inform them of housing opportunities; · Provide ongoing supportive (wraparound) services for homebuyers; and · Cover Memo Build a model of partnership that can be replicated in other communities. Analysis:This initiative would increase homeownership opportunities in LW/B through approved participating lenders and use of financing assistance offered through the LW/B bonds funds. HCD agrees to: • Provide housing counseling directly or through sister organizations. • Provide loss mitigation counseling according to standard operating procedures directly or through sister organization. • Participate in the Rental Partnership Program when and where appropriate. • Provide affordable home ownership opportunities. • Build a model of partnership that can be replicated in other counties/areas. • Provide learning opportunities in conjunction with Fort Gordon Housing Services Office for potential renters and home buyers. • Foster partnerships through Augusta Housing and Community Developments resources that would benefit our military personnel. Fort Gordon agrees to: • Fort Gordon will become familiar with all of the City of Augusta’s services to better utilize them to benefit our military personnel. • Refer soldiers to the City of Augusta for assistance in their areas of expertise where we may lack of that knowledge. • Seek to partner with the City of Augusta and all partnerships they have established under their umbrella. Become familiar with all of the City of Augusta’s services to better utilize them to benefit our military personnel. • Refer soldiers to the City of Augusta for assistance in their areas of expertise where we may lack of that knowledge. • Seek to collaborate with the City of Augusta and all partnerships they have established under their umbrella. Financial Impact:Augusta Housing and Community Development receives annual allocations from Laney Walker Bethlehem Project, which will fund the City’s investment in this project. Alternatives:Do not approve HCD's Memorandum of Understanding with Fort Gordon. Recommendation:Motion to approve HCD’s Memorandum of Understanding with Fort Gordon in support of the Augusta Housing and Community Development Laney Walker/Bethlehem Redevelopment Project and HCD’s commitment in assisting service members in locating and maintaining safe, adequate, and non-discriminatory local community housing that live in the city. Funds are Available in the Following Accounts: Augusta Housing and Community Development receives annual allocations from Laney Walker Bethlehem Project, which will fund the City’s investment in this project. Fund 298-077343- 5413150 Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Affordable Housing/ Fort Gordon MOU Page 1 of 4 MEMORANDUM OF UNDERSTANDING BETWEEN AUGUSTA, GEORGIA HOUSING AND COMMUNITY DEVELOPMENT AND FORT GORDON FY 2020 Background and Intent This Memorandum of Understanding (MOU) clarifies the roles, responsibilities and Augusta, Georgia non-discriminatory local community housing. This Agreement, is made and entered into as of the ____ day of_____ 2019 (“the effective date”) by and between Augusta, Georgia, acting through the Housing and Community Development Department (hereinafter referred to as “HCD”) – with principal offices at 510 Fenwick St., Augusta, Georgia, as party of the first part, hereinafter called “Augusta and Fort Gordon, who is committed to high-quality living standards for its military service members (hereafter referred to as “clients”, and shall include civilians and retirees associated with Fort Gordon), and is dedicated to increasing the local civilian community’s involvement in day-to-day support management. WHEREAS, the sole purpose of this MOU is to encourage a collaboration between Augusta, Georgia, Fort Gordon and to further detail the separate and distinct roles and responsibilities of each party in the locating of non-discriminatory local community housing with Housing and Community Development: WHEREAS, there is a growing need for housing assistance of newly arrived personnel in finding adequate and affordable community housing with the least possible delay and provide guidance and assistance to personnel in off-post housing matters. WHEREAS, Employers, such as Housing and Community Development, are looking at ways to increase funding to assist in servicing more persons and assist service members in locating and maintaining safe, adequate, and non-discriminatory local community housing. WHEREAS, Fort Gordon, has the expertise to provide quality and efficient services to Augusta, Georgia in assisting Housing and Community Development with increasing the local civilian community’s involvement in day-to-day support management. THEREFORE, Augusta Housing and Community Development and Fort Gordon agree that it is in the best interest of all concerned to enter into this MOU. Roles and Responsibilities It is understood that HCD and Fort Gordon will work together as a team to effectively meet the of military service members. This level of collaboration will require thorough and timely communication between all parties. However, the parties to this MOU understand their separate and distinct responsibilities, including but not limited to the following: Affordable Housing/ Fort Gordon MOU Page 2 of 4 Augusta, GA is committed to assisting service members in locating and maintaining safe, adequate, and non-discriminatory local community housing that live in the city, HCD agrees to: 1. Provide housing counseling directly or through sister organizations. 2. Provide loss mitigation counseling according to standard operating procedures directly or through sister organization. 3. Participate in the Rental Partnership Program when and where appropriate. 4. Provide affordable home ownership opportunities. 5. Build a model of partnership that can be replicated in other counties/areas. 6. Provide learning opportunities in conjunction with Fort Gordon Housing Services Office for potential renters and home buyers. 7. Foster partnerships through Augusta Housing and Community Developments resources that would benefit our military personnel. HCD shall have no obligations under this Memorandum of Understanding other than those outlined above. Fort Gordon through this partnership will: 1. Become familiar with all of the City of Augusta’s services to better utilize them to benefit our military personnel. 2. Refer soldiers to the City of Augusta for assistance in their areas of expertise where we may lack of that knowledge. 3. Seek to partner with the City of Augusta and all partnerships they have established under their umbrella. Confidentiality All parties agree that by virtue of entering into this MOU they will have access to certain confidential information regarding the other party’s operations and applicant’s personal information related to this project. None of the parties bound in this MOU will at any time disclose confidential information and/or material without the consent of the subject party unless such disclosure is authorized by this MOU or required by law or court order. Unauthorized disclosure of confidential information shall be considered a material breach of this MOU. Where appropriate, releases will be secured before confidential information is exchanged. Confidential information will be handled with the utmost discretion and judgment. This confidentiality paragraph shall survive the termination of this MOU. Nondiscrimination There shall be no discrimination of any person or group of persons on account of race, color, creed, religion, sex, marital status, sexual orientation, age, handicap, ancestry or national origin in the implementation of the housing policies described in this MOU. Modification By mutual written consent, the parties to this MOU may amend or modify this MOU; however, should such an amendment or modification change the scope of work, such change must receive prior approval by City of Augusta and Fort Gordon. All approved amendments must be expressly written and signed by both the City of Augusta and Fort Gordon. Affordable Housing/ Fort Gordon MOU Page 3 of 4 Counterparts This MOU may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Severability The parties hereto intend and believe that each provision in this MOU comports with all applicable local, state and federal laws and judicial decisions. However, if any provision in this MOU is found by a court of law to be in violation of any applicable ordinance, statute, law, administrative or judicial decision, or public policy, and if such court should declare such provision to be illegal, void or unenforceable as written, then such provision shall be given force to the fullest possible extent that the same is legal, valid and enforceable and the remainder of this MOU shall be construed as if such provision was not contained therein. Construction The headings of the MOU are for convenience only and shall not define or limit the provisions hereof. Where the context so requires, words used in singular shall include the plural and vice versa, and words of one gender shall include all other genders. In the event of a conflict between the terms and conditions of any other agreement and the terms and conditions of this MOU, the terms and conditions of this MOU shall prevail. Legal Review The parties hereto acknowledge that they have been advised by legal counsel of their choice in connection with the interpretation, negotiation, drafting and effect of this MOU and they are satisfied with such legal counsel and the advice which they have received. Applicable Law This MOU shall be governed by, and construed in accordance with, the laws of the State of Georgia without regard to conflict of laws principles. Term The term of this MOU is contingent on continued funding. Either party may cancel this agreement with 30 days written notice or if funding becomes unavailable. ARTICLE XVII. COUNTERPARTS This Agreement is executed in two (2) counterparts – each of which shall be deemed an original and together shall constitute one and the same Agreement with one counterpart being delivered to each party hereto. Affordable Housing/ Fort Gordon MOU Page 4 of 4 IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: ATTEST: AUGUSTA, GEORGIA (Augusta) SEAL By: ___________________ _____ Hardie Davis, Jr. Date As Its Mayor ______________________________ Lena Bonner Clerk of Commission _____________________ _____ Jarvis Sims Date Interim Administrator ____________________ _______ Hawthorne Welcher, Jr. Date Director, AHCDD ATTEST: Fort Gordon (Grantee) SEAL: By: ________________________ Its:_________________________ _______________________ (Plain witness) Commission Meeting Agenda 3/19/2020 2:00 PM HCD_ Down Payment Assistance request (1) Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate income homebuyer with down-payment assistance to purchase a home. (Approved by Administrative Services Committee March 10, 2020) Background:Augusta, GA’s (administered by HCD) Down Payment Assistance Program is a loan, given to a prospective homeowner in the form of a second mortgage. This financial assistance is combined with a primary loan (first mortgage loan) from a participating lending institution and enables a qualified first-time home buyer to become a homeowner. The buyer must be a first- time home buyer and the home must become the buyer’s primary residence. The program is funded by the U.S. Department of Housing and Urban Development (HUD) and administered by Augusta, GA’s Housing and Community Development Department (HCD). The program promotes neighborhood stability by assisting with gap financing towards the purchase price and closing costs for homes located within the limits of Augusta-Richmond County. One application awaiting approval to move forward with the process of becoming a homeowner is: 1. 3025 Richmond Hill, Augusta, GA 30906 $5,000.00 The application has a first mortgage from a lending institution but needs down payment assistance to complete the process. A prospective homeowner is only eligible to receive up to $5,000.00 if they are purchasing a single-family dwelling in the Richmond County area. Once approved, Lenders will schedule closing and the applicant will soon be on their way to homeownership in Augusta – Richmond County. Analysis:The approval of this request (1) will enable an individual to become a homeowner and “Make the American Dream a Cover Memo Reality”. Approval will also have a positive impact on the community by increasing the tax base in Augusta, Georgia. Financial Impact:The City receives funding from the US Housing and Urban Development Department (HUD) on an annual basis. This approval would be for the amount of $5,000.00 given in the form of a second mortgage (forgiven on the fifth year after closing date), and shown as a second lien against said property until forgiven. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one low to moderate- income homebuyer with down-payment costs to purchase home Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: a) HOME Investment Partnership Grant (HOME) funds. 1. Org Key 221073212 Object Code 5225110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Fachon D. Hazel – 3025 Richmond Hill, Augusta, GA 30906 HOME Program – Homebuyer Written Agreement Page 1 of 5 HOME PROGRAM HOMEBUYER WRITTEN AGREEMENT NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must fulfill in exchange for the federal assistance you are receiving through the Home Investment Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions regarding any sections you do not fully understand. This AGREEMENT will be enforced by a forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand these documents before you sign them. THIS AGREEMENT, made and entered into this _14th _ day of February 2020 by and between _Fachon D. Hazel hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY DEVLOPMENT having its principal office at 925 Laney Walker Blvd, 3rd Floor, Augusta, Georgia 30901, hereinafter referred to as “LENDER.” WHEREAS, on _2/14/2020 the Lender agreed to provide to the Borrower financial assistance to be used in pursuit of the purchase of certain real property hereafter described _Map Parcel #109-4- 004-04-0_and, WHEREAS, a percentage of said financial assistance was provided in the form of a Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of Five Thousand dollars ($ 5,000.00), subject to the condition that the Borrower executes this Agreement. WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s Forgiveness Loan Program. NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions of State of Georgia Statues, the parties do hereby agree as follows: The Borrower covenants and agrees with the Lender to adhere to the following HOME Program Restrictions imposed on them for the federal assistance provided: Affordability Period You must comply with the HOME Program’s period of affordability. The period of affordability for the home will be 5 years, based on the amount of the direct subsidy to the HOMEBUYER. During this 5-year period, the HOMEBUYER must maintain the home as his/her principal place of residence at all times. During this time the recapture restriction is effective and requires all HOME funds that were provided for the purchase of the home to be repaid to the City, including principal, interest, late fees, and other charges, if you do not occupy the property as your principal residence or if you sell or transfer the property. Fachon D. Hazel – 3025 Richmond Hill, Augusta, GA 30906 HOME Program – Homebuyer Written Agreement Page 2 of 5 Maximum Sales Price The property may not have a purchase price for the type of single family housing that exceeds 95% of the median purchase price for the area. It has been verified that the purchase price of the housing does not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR Part 92.254(a). The maximum purchase price is as follows for the Augusta Richmond County GA: Unit # FHA Limits Pre-Economic Stimulus Act Existing Homes New Homes 1 Unit $ 152,000 $ 227,000 2 Unit $ 195,000 $ 291,000 3 Unit $ 236,000 $ 352,000 4 Unit $ 292,000 $ 436,000 Unadjusted Median Value $ 160,000 $ 239,000 Appraised property value The AWARDEE certifies that a certified property appraiser has appraised the property that is the subject of this AGREEMENT at a value of $142,000.00. Principal residence requirement This agreement shall remain in force throughout the affordability period as long as the home remains the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in breach of this agreement and will be required to repay the amount awarded, as of the day the home is no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party, the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth below. ________Buyer Initials Recapture Agreement This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient decides to sell the house within the affordability period at whatever price the market will bear. The recaptured funds will come from the net proceeds if available. Any such repayment as required shall be made to the Lender no later than thirty (30) days following the action that require the repayment. Obligation of Repayment As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost, Fachon D. Hazel – 3025 Richmond Hill, Augusta, GA 30906 HOME Program – Homebuyer Written Agreement Page 3 of 5 including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is legally described as: ALL THAT LOT OR PARCEL OF LAND, North by Hwy 278, South I-520 and to the West, East by Hwy 56. Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs, executors, or representatives shall give the lender notice thereof. In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a required payment within said limited period, the Lender may, with or without notice to the Borrower, foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real estate, as provided by State Statue. Ownership of Property You must hold fee simple title to the property purchased with HOME funds for the duration of your Forgiveness Loan. Use of HOME funds The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by providing down payment assistance. This will reduce the sales price of the home to the HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to purchase the home. ________Buyer Initials Household Income You must be an eligible household through the time of filing a loan application with the City or other lender to the escrow closing of the purchase transaction. Income eligibility means that your annual gross household income, adjusted for household size does not exceed eighty percent (80%) of the Augusta-Aiken median income, as established by HUD. Insurance requirement The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and current insurance policy on the home for the current appraised or assessed value of the home. Failure to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT, and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the HOME Program investment. Property standards Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all State and local housing quality standards and code requirements. If no such standards or codes apply, Fachon D. Hazel – 3025 Richmond Hill, Augusta, GA 30906 HOME Program – Homebuyer Written Agreement Page 4 of 5 the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Condition Standards. Termination Clause In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein or any provisions in any other collateral agreement restricting the use of the Property to low or moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall have no further force or effect. Any person (including his successors or assigns) receiving title to the Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title to the Property free and clear from such restriction. Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior Security Deed within the 30-day notice sent to the Lender.” This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. If at any time that the City realizes that you have falsified any documentation or information, you may be required by law to pay the full amount of subsidy provided. ________Buyer Initials Lead Requirement Homeowner’s house was built before 1978 and received Lead information pamphlet from Housing and Community Development. _________ Buyer Initials Homeowner’s house was built before 1978 and has received a Lead inspection report _________Buyer Initials Post Purchase Requirement Homeowner must attend a Post Homeownership Counseling class and submit a certificate of completion to AHCD within the first two years of purchasing the house. AHCD will not release the lien on the property until this requirement has been met. _______Buyer Initials Fachon D. Hazel – 3025 Richmond Hill, Augusta, GA 30906 HOME Program – Homebuyer Written Agreement Page 5 of 5 IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment Agreement. ___________________________________________ Date___________________________ Fachon D. Hazel Attest: Subscribed and sworn to before me __________________________________, 20____. My Commission Expires ______________________________________, 20____. ______________________________________ Notary Signature Attest: Augusta, Georgia By:___________________________________________ Date:________________________ Hardie Davis As Mayor By:___________________________________________ Date:________________________ Jarvis Sims As Interim Administrator By:___________________________________________ Date:________________________ Hawthorne Welcher As Director, HCD Approved as to Form by:________________________________ Date:___________________ Augusta, GA Law Department SEAL _____________________________________ Lena Bonner As its Clerk of Commission Commission Meeting Agenda 3/19/2020 2:00 PM HCD_ Sand Hills Urban Development’s (SHUD’s) New Master Plan Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding for the Sand Hills Urban Development’s 2020 Master Plan. (Approved by Administrative Services Committee March 10, 2020) Background:Sand Hills Urban Development, Inc. (SHUD) of Augusta, GA. Is a non-profit organization that has been granted tax exemption under section 501 (c) (3) of the Internal Revenue Code. Since 2005, SHUD serves the Sand Hills community and its objective is to voice the concerns of residents on a variety of issues (e.g. housing, crime, drugs, etc). The primary mission of SHUD is to promote the common good and general welfare of the residents of the Sand Hills neighborhood with regard to community awareness, education, public safety, economic development, housing development, and neighborhood beautification. In 2005, SHUD developed a Community Master Plan to create a new neighborhood infrastructure. The Master Plan incorporated architectural designs, existing conditions inventory, existing and proposed land use, and a complete recommended Master Plan. The main objective of this plan was to reduce community deterioration, remove slum and blight, and to maintain historic characteristics of the neighborhood. This objective involves updating the Master Plan for the development of the Sand Hills Community. Analysis:The approval of the funding for the Master Plan will allow the 2005 Master Plan to be revised and updated. Financial Impact:Housing and Community Development (HCD) Department receives annual allocations from the HOME grant which will fund the cost of the new Master Plan. Sand Hills Master Plan Amount will be $38, 815. Housing and Community HOME grant funds: - Org Key 221073212 Object Code 5225110 Cover Memo Architect and Engineering Firm: Johnson, Laschober, & Associates. Alternatives:Do not approve HCD’s Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding for the Sand Hills Urban Development’s 2020 Master Plan. Funds are Available in the Following Accounts: Housing and Community HOME grant funds: - Org Key 221073212 Object Code 5225110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Hiring headhunter Department: Department: Caption:Motion to approve establishing the five committee chairs as the sub-committee for the process to recruit the Administrator. (Approved by Administrative Services Committee March 10, 2020) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Augusta-Richmond County Job Description Approved Title: City Administrator Job Code: 061 FLSA Classification: Exempt Working Job Title: City Administrator Pay Grade: SES IV Date Revised: December 13, 2010 Department: Administrator Original Date Prepared: August 25, 1997 Reports to: Mayor/Commission Does the Position Have Direct Reports? Yes No If Yes, What is the Title of the Position that Reports to this Position: Deputy Administrator (Administration), Deputy Administrator (Operations), and Administrative Assistants. Is this Position Safety Sensitive? Yes No GENERAL SUMMARY: Directs the staff units responsible for the operation and administration of the local government within the guidelines of Augusta-Richmond County ordinances, policies and procedures, state and federal laws, grant application instructions, and directives from the Chairman-Mayor and Augusta-Richmond County Commission-Council. Reports to the Mayor and Commission- Council and works with co-workers, government employees, the Augusta-Richmond County Commission-Council, civic organizations, and the public to administer affairs of the local government. KEY RESPONSIBILITIES AND PERFORMANCE STANDARDS Percentages Describe the duties and responsibilities of the position in the spaces provided below and assign percentage of time spent on each area on the left column space. 15% Executes all lawful orders, directions, instructions, and ordinances, resolutions, and regulations adopted by the Commission-Council. 15% Manages and directs the activities of all departments by planning, organizing, staffing, directing and controlling the staff and other resources. 15% Advises Mayor and Commission-Council on financial conditions and future needs of local government, makes recommendations on county affairs, and informs Mayor of significant and/or controversial issues involving government, its services, policies and employees. 15% Establishes comprehensive, efficient, and professional administered systems of financial planning and control, personnel management, training, compensation, purchasing and inventory control, community land use, economic development, strategic planning, and citizen information and service. 15% Acts as liaison between Mayor and/or Commission-Council and department directors or employees, and confers with and assists other elected or appointed officials. 15% Assembles and provides necessary documentation for the Mayor and Clerk of the Commission-Council to prepare the agenda for all Commission-Council meetings; attends all meetings of Commission-Council 10% Prepares, submits, and executes a proposed annual budget; submits report on finances and administrative activities for the preceding year; and presents annual public report on state of the community and government, accomplishments, community and organization needs, and objectives for coming year to the Mayor and Commission-Council 100% Total: 100 (This section’s percentage must total 100%) POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:  Directs the staff units responsible for the operation and administration of the local government within the guidelines of Augusta- Richmond County ordinances, policies and procedures, state and federal laws, grant application instructions, and directives from the Chairman-Mayor and Augusta-Richmond County Commission-Council. REQUIRED MINIMUM QUALIFICATIONS: Education: MBA/MS degree in Business Administration, Public Administration or a closely related field of study preferred. Experience: 5-8 years of work-related experience in business administration and management, public administration or other related occupational field sufficient to perform the principal duties and responsibilities of the position successfully. Knowledge/Skills/Abilities:  Considerable knowledge of principles and practices of public administration, public relations, management, concepts and techniques used in the grant application process, budget preparation, and finance.  Complete understanding of the functions, organization, and operations of all departments, local code of ordinances, regulations, policies, procedures and, demographic and economic profile including industrial base.  Ability to make formal presentation to all levels of people and convey ideas or plans into a workable plan.  Ability to formalize ideas or plans and obtain commission approval for implementation.  Proficiency in applying state and federal laws in all areas applicable to local government, including unemployment, wage and hour, Equal Employment Occupation Commission, taxes, workers’ compensation, pension, and others.  Demonstrated ability to work independently and to supervise the work of others effectively and efficiently. Skills:  Excellent communication skills both written and oral  Strong supervisory skills  Computer skills  Strong budget management skills  Ability to write reports and make presentations before a large audience  Strong people skills Certification: N/A PHYSICAL REQUIREMENTS: Positions in this class typically require: walking, pushing, pulling, lifting, talking, hearing, seeing and repetitive motions. Work is performed in an office setting. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. FINANCIAL RESPONSIBILITY: Is this position involved in a budgetary or financial approval responsibility? Yes No If yes, please indicate size of budget or financial approval responsibility in annual dollar amount: >$600 million TRAINING & SUPERVISORY RESPONSIBILITY: How many people are being supervised or trained? None One staff Yes No Two to five staff Yes No Six to ten staff Yes No More than ten staff Yes No The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Employee (Print Name) Date ______________________________________________________ ______________________ Line or Staff Management Date ______________________________________________________ ______________________ Department Director Date ______________________________________________________ ______________________ Compensation Administration Staff Date ______________________________________________________ ______________________ HR Director Date Recruitment Process for position of Administrator Augusta, GA 1) Commission review current Administrator’s job description; once agreed on final job description. 2) Task HR Director to meet with General Counsel to make sure job description is in compliance with applicable law. 3) Once review is completed by HR Director and General Counsel, the commission will select an Executive Recruiter/Headhunter/Executive Search Firm. Recruitment for the Administrator’s position will be national in scope. 4) Recruiter/Headhunter shall meet with the commission for clarifications and details on the process as well as to determine Augusta’s vision, goals and objectives. 5) Once recruitment process is completed; the recruitment consultant will screen candidates and present the top 12 candidates to the commission for evaluation. Recruiter will meet with the commission to narrow down to the final 7 top candidates who will be presented to the Mayor. The Mayor shall present as many as three top candidates for appointment along with his recommendation. The Commission shall elect/appoint an Administrator from among the candidate or candidates presented by the Mayor. Should none of the candidates be elected/appointed, then the Mayor shall nominate as many as three new candidates from those who applied through the recruitment process. **Approved by Administrative Services Committee January 28, 2020** **Approved by the Augusta Commission, February 4, 2020** Commission Meeting Agenda 3/19/2020 2:00 PM Janitorial Services for Various Locations Department:Central Services - Facilities Maintenance Department:Central Services - Facilities Maintenance Caption:Motion to approve the award of the contract to provide custodial services for various new locations for fiscal year 2020 as follows, Bid Item 19-290: · Housing and Community Development to Diamond Shine Services - $16,804.52. · Planning and Development on Marvin Griffin Road to Pro Cleaning Services - $8,556.00. · New Records Retention Annex on Marvin Griffin Road to Diamond Shine Services - $6,213.21. (Approved by Administrative Services Committee March 10, 2020) Background:The locations listed above are new facilities that have not been integrated into the overall Augusta Janitorial Services annual bid process. Invitation to Bid (ITB) #19-290 was issued for pricing to serve these locations for 2020. They will be included in the full Augusta annual bid process when the contract is advertised for bid later this year. Analysis:Seven compliant responsive bids were received in response to the ITB. The combination of bids recommended is the lowest combination of responsive bids. Financial Impact:The contract amount is: Housing and Community Development - $16,804.52 Planning and Development - $8,556.00 New Records Retention Annex - $6,213.21 Alternatives:1.Do not award Recommendation:1. Award the contract to provide custodial services for various new locations for fiscal year 2020 as follows: • Housing and Community Development to Diamond Shine Services - $16,804.52 • Planning and Development on Marvin Griffin Cover Memo Road to Pro Cleaning Services – $8,556.00 • New Records Retention Annex on Marvin Griffin Road to Diamond Shine Cleaning Services - $6,213.21 Funds are Available in the Following Accounts: Housing and Community Development - 101054312/52.23111 Planning and Development - 101015160/52.23111 Records Retention Annex - 101016430/52.23111 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Invitation to Bid Sealed bids will be received at this office until Thursday, November 7, 2019 @ 11:00 a.m. for furnishing for Augusta, GA Central Services Department – Facilities Maintenance Bid Item #19-290 Janitorial Services for Various Locations Commodity Code: 001-958-63 022-910-39 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Tuesday, October 22, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, October 24, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 26, October 3, 10, 17, 2019 Metro Courier September 26, 2019 OFFICIAL Per Month Per Year Per Month Per Year Per Month Per Year Per Month Per Year A-ACTION 6607 TRIBBLE STREET P.O. BOX 1046 LITHONIA, GA 30058 YES 975776 YES YES $2,458.06 $29,496.61 $965.97 $11,591.69 $885.66 $10,627.87 $2,782.41 $33,388.98 AJAX INDUSTRIAL CLEANING 260 NARROWS DRIVE BIRMINGHAM, AL 35242 ALL BRIGHT JANITORIAL SERVICES P.O. BOX 2681 MCDONOUGH, GA 30253 Yes No Business License No Notary Seal Non-Compliant 812974 Yes No Notary Seal Non-Compliant YES $2,095.00 $25,140.00 $875.00 $10,500.00 $750.00 $9,000.00 $2,110.00 $25,320.00 AMIR’S ALL PUPOSE CLEANING SERVICE 2526 SERENITY LANE AUGUSTA, GA 30909 YES NO Non- compliant YES NO N/B N/B $2,588.00 $31,056.00 $1,840.00 $22,084.00 $5,060.00 $60,720.00 DIAMOND SHINE SERVICES 2208 SUNNY DAY DR. HEPZIBAH, GA 30815 YES 895220 YES YES $2,247.20 $26,966.40 $848.28 $10,179.38 $517.77 $6,213.21 $1,400.38 $16,804.52 EXECUTIVE CLEANING INC PO BOX 1360 MILLEDGEVILLE, GA 31061 EXECUTIVE JANITORIAL SERVICES P.O. BOX 12678 AUGUSTA, GA 30909 Yes No Business License Non-Compliant 240034 YES YES $2,208.00 $26,496.00 $331.20 $3,974.40 $441.60 $5,299.20 $2,472.96 $29,675.52 Vendors Bid Opening Bid Item #Bid Item #19-290 Janitorial Services for Various Locations for Augusta, GA - Central Services Department Bid Date: Friday, November 15, 2019 Records Retention Annex Facility Total Number Specifications Mailed Out: 27 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 41 Georgia Procurment Registry: 2131 Mandatory Pre-Bid Conference Attendees: 15 Total Packages Submitted: 10 Total Noncompliant: 2 Augusta Transit Planning and Development Facility Housing and Communtity Development Facility Attach B E-Verify Save Form Add 1 Page 1 of 2 OFFICIAL Vendors Bid Opening Bid Item #Bid Item #19-290 Janitorial Services for Various Locations for Augusta, GA - Central Services Department Bid Date: Friday, November 15, 2019 Records Retention Annex Facility Total Number Specifications Mailed Out: 27 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 41 Georgia Procurment Registry: 2131 Mandatory Pre-Bid Conference Attendees: 15 Total Packages Submitted: 10 Total Noncompliant: 2 Augusta Transit Planning and Development Facility Housing and Communtity Development Facility Attach B E-Verify Save Form Add 1 ICS, INC 1110 SATELLITE, SUITE 403 SUWANNEE, GA 30024 IMBUE CLEANING 2397 RICHWOOD DRIVE AUGUSTA, GA 30906 JAN-PRO 105 ROSSMORE PL AUGUSTA, GA 30909 YES 230917 YES YES $4,021.00 $48,252.00 $1,775.00 $21,300.00 $844.00 $10,128.00 $2,021.00 $24,252.00 JANI-KING OF AUGUSTA 3665 WHEELER RD SUITE 1A AUGUSTA, GA 30909 YES 332901 YES YES $1,934.00 $23,208.00 $1,071.00 $12,852.00 $644.00 $7,728.00 $2,413.00 $28,956.00 JP LOGISTICS SOLUTION, LLC 137 BROADLEAF TRAIL GROVETOWN, GA 30813 KBM SERVICES 306 SCARLETT CT. EVANS, GA 30809 YES 1456655 YES YES $12,755.00 $153,065.00 $6,030.00 $72,358.00 $4,059.00 $48,703.00 $23,192.00 $278,300.00 M & M MANAGEMENT 3114 AUGUSTA TECH DRIVE, SUITE 403 AUGUSTA GA 30906 YES 357593 YES YES $3,556.27 $42,675.24 2136.25 $25,635.00 $2,136.25 $25,635.00 $2,487.93 $29,855.16 PRO CLEANING SERVICES P.O. BOX 204419 MARTINEZ, GA 30907 YES 732873 YES YES $1,495.00 $17,940.00 $713.00 $8,556.00 $690.00 $8,280.00 $2,103.00 $25,236.00 Page 2 of 2 Commission Meeting Agenda 3/19/2020 2:00 PM Grant Funding - Hazard Mitigation Plan Update Department:Fire Department:Fire Caption:Motion to approve additional grant funding $3,300 from GEMA for project management to oversee the update of the Augusta- Richmond County Hazard Mitigation Plan and authorize the Mayor to sign a letter to GEMA accepting the additional grant funding.(Approved by Public Safety Committee March 10, 2020) . Background:GEMA has offered Augusta the opportunity to apply for an additional 5% grant funding for the Hazard Mitigation Plan Update. The additional funding does not require a match. The original grant for the Hazard Mitigation Plan Update was approved on June 18, 2019. Analysis:GEMA offered Augusta the opportunity to claim additional funding. Financial Impact:None Alternatives:Not accepting the grant funding. Recommendation:Approve additional grant funding from GEMA for project management to oversee the update of the Augusta-Richmond County Hazard Mitigation Plan and authorize the Mayor to sign a letter to GEMA accepting the additional grant funding. Funds are Available in the Following Accounts: Org Key: 220039284 Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Motion to approve the purchase of an Evidence Vault Department:Richmond County Sheriff's Office Department:Richmond County Sheriff's Office Caption:Motion to approve the Evidence Vault purchase. Custom Vault Bid 20-130. (Approved by Public Safety Committee March 10, 2020) Background:The Richmond County Sheriff’s Office officially open the Special Operations Precinct on August 28, 2019. The building was renovated using SPLOST 7 funds for the Special Operations units of the Sheriff’s Office. The Richmond County Sheriff’s Office would like for investigators to have an onsite secured Evidence Vault. Analysis:When the final stages of the Special Operation Precincts was completed funding was available for the requested evidence vault. Financial Impact:On August 18, 2015, funding was approved the Special Operation Precinct renovations in the amount of $1,300,000. 00. The Richmond County has funding available to purchase an onsite secured vault. Alternatives:None Recommendation:The Richmond County Sheriff's Office recommends that the Evidence Vault is purchased from Custom Vault in the Bid amount of $70,561.00. Please reference BID #20-130 Funds are Available in the Following Accounts: Funding is available in account 329* from Splost 7 for Special Operation Precinct upgrades 329031130-5413120 JL 216359002-5413120 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Invitation to Bid Sealed bids will be received at this office until Tuesday, January 7, 2020 @ 11:00 a.m. for furnishing for: Bid Item #20-130 Modular Drug Vault System– for Augusta, Georgia – Richmond County Sheriff’s Office Commodity Code: 011-425-74, 022-909-80 Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, December 13, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle November 21, 28, December 5, 12, 2019 Metro Courier November 21, 2019 OFFICIAL VENDORS Lindsay Precast 6845 Erie Avenue NW PO Box 578 Canal Fulton, OH 44614 Custom Vault 4 Research Dr Bethel, CT 06801 Attachment B No Bid Yes E-Verify Number 929918019 / 942056 SAVE Form Yes Addendum 1 Yes Bid Price $70,561.00 Total Number Specifications Mailed Out: 14 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 39 Georgia Procurement Registry: 244 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 0 Bid Opening Bid Item #20-130 Modular Drug Vault for Augusta, Georgia - Sheriff's Office Bid Due: Tuesday, January 7, 2020 @ 11:00 a.m. Page 1 of 1 Commission Meeting Agenda 3/19/2020 2:00 PM Approve Month to Month agreement for WC TP'A Department:Finance- Risk Managment Department:Finance- Risk Managment Caption:Motion to approve month to month agreement for WC TPA services for the month of February 2020. (Approved by Finance Committee March 10, 2020) Background:Workers Compensation Third Party Administrator contract was approved February 18, 2020. The prior contract ended 1/31/2020 but the RFP process was delayed by vendor protest. Corvel agreed to continue to provide service to Augusta during February in order to avoid interuption of service. Analysis:The new contract date effective is March 1, 2020. Augusta needs to make payment to Corvel for February services. Financial Impact:Corvel would receive the same rate for February as it received for the last month of the expired contract. The cost is $7800 Alternatives: Recommendation:Approve contract extension for the month of February in order to compensate the TPA for services delivered. Funds are Available in the Following Accounts: Funding is available from account 621 01 5231 REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Superior Court Transfer of salary funds Department: Department: Caption:Motion to approve a request from Superior Court to transfer funds from salary line item 101021112/5111110 to 101021112/5239112 to continue to contract labor line; once the employee returns from worker’s compensation leave funds will be returned to salary line item.(Approved by Finance Committee March 10, 2020) . Background:Currently the Superior Court Reporter, a critical position has been out on worker’s compensation leave since February 19, 2019. (See attachment for further details.) Analysis: Financial Impact: Alternatives: Recommendation:Approve Funds are Available in the Following Accounts: Available in salary line item 101021112/5111110. REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM 319(h) Nonpoint Source Implementation Grant_FY18 Stormwater BMP Installation and Performance Comparison File Reference: 20 – 014(A) Department:Engineering Department:Engineering Caption:Motion to approve and authorize the Engineering Department (AED) to accept and receive Federal Financial Assistance through Section 319(h) Nonpoint Source Implication Grant Program, grant authorization permitting Augusta, GA’s Mayor to sign all documentation as requested by the AED.(Approved by Engineering Services Committee March 10, 2020) Background:The Clean Water Act Section 319(h) Water Quality grant funds support activities to identify and implement projects for reduction of prioritized risks and concerns in the community such as source assessment and control of pollutant of interest load within state listed impaired water bodies. During 2016, Augusta Engineering Department in partnering with Phinizy Center for Water Sciences (PCWS) submitted two (2) separate applications to seek federal funds for various activities associated with surface water quality improvement program. BMP assessment grant targeted compare the performance of stormwater BMPs to reduce adverse hydrologic and pollutant loading from impervious surfaces. As a team, AED and PCWS staff will work together to install and manage various BMPs features, and monitor performance. This program will allow AED to optimize its MS4 NPDES stormwater Management Program. Analysis:With increasing regulatory demand for stormwater point source pollutants load reduction in receiving waterbodies, the management of stormwater quantity and quality through regulatory permitting is taking a focal point. Three of Augusta creeks are listed as impaired waterbodies and do not support their designated use. The pollutant of concern is fecal coliform (FC) and sediment. Under MS4 stormwater management permitting program US Environmental Protection Agency (EPA) and Georgia Environmental Protection Division (EPD) are Cover Memo requiring localities to develop and implement programs to manage and reduce pollutants of concerns in impaired watersheds. AED will utilize this grant to support this program. AED will meet fund matching need by offering approximately 48% in-kind services such as staff time and balance by stormwater program funds. Financial Impact:By accepting this grant, AED will receive $196,450.00 in federal funds. AED will provide $132,418.00 matching non-federal funds (i) in-kind = $64,118 and (ii) $68,300 from its stormwater services program. Alternatives:1). Do not approve and identify alternate funding source to complete BMPs performance assessment. Recommendation:Approve and Authorize the Engineering Department (AED) to Accept and Receive Federal Financial Assistance through Section 319(h) Nonpoint Source Implication Grant Program, grant Authorization permitting Augusta, GA’s Mayor to sign all documentation as requested by the AED. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: $64,118 in-kind; $68,300 from SWU 581 044320 5213118 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Stormwater BMP Performance Comparison Augusta-Richmond County Section 319(h) FY2018 Project APPENDIX A SCOPE OF WORK Section 319(h) FY2018Grant – Element 15 1. Project Title: Stormwater BMP Installation and Performance Comparison 2. Lead Organization: Augusta, GA (AKA Augusta-Richmond County) 535 Telfair Street, Bldg.4000 Augusta, GA 30901 706-796-5040 Primary Contact: Hameed Malik, Ph.D., P.E. Assistant Director of Engineering Augusta-Richmond County 535 Telfair Street, Bldg.4000 Augusta, GA 30901 706-796-5040 hmalik@augustaga.gov Project Start Date: February 2020 Project End Date: March 31, 2023 Federal Amount Requested: $196,450 Match Amount to be Contributed: $132,418 Total Project Amount: $328,868 3. Project Goals: The objective of this project is to compare the performances of stormwater BMPs to reduce adverse hydrologic and pollutant loading impacts from impervious surfaces. Performances of existing conventional BMPs will be compared to newly installed GI/LID BMPs at selected locations. Pre- and post-installation comparisons will focus on storm runoff capture and infiltration rates as well as sediment/fecal coliform transport to the impaired watersheds. Installed GI/LID BMPs will strive for reductions outlined in the Georgia Stormwater Management Manual and are estimated to result in higher load reductions than from the conventional BMPs. 4. Project Background: This proposal implements a 2018 Nine-Element Watershed Management Plan (WMP) for the Augusta Canal (HUC-12 #030601060601) / Butler Creek (HUC-12 #030601060602) / Stormwater BMP Performance Comparison Augusta-Richmond County Section 319(h) FY2018 Project 2 Beaverdam Ditch (HUC-12 #030601060607) Watersheds in the Savannah River Basin (Fig. 1). Most of Augusta’s watersheds flow to the Augusta Canal and Phinizy Swamp, including Butler Creek, Rock Creek, Rocky Creek, Oates Creek, Rae’s Creek and Reed Creek (Columbia County). A six-mile segment of Rocky Creek (Headwaters to SR 56) is currently listed on Georgia’s 2018 Integrated 305(b)/303(d) List of Waters as not supporting the designated use of fishing based on degraded aquatic insect (Bio M) and fish (Bio F) populations due to sediment loads. Another 2 miles of the creek (SR 56 to below New Savannah Road) are listed due to degraded Bio M and Bio F populations plus fecal coliform bacteria loads. In addition, the portion of the Savannah River that runs through Richmond County has been designated by the Savannah-Upper Ogeechee Regional Water Planning Council as a High Priority Species and Aquatic Community Stream (SUOWP, 2006; Section 3, p.12-13). The Rocky Creek watershed has been heavily impacted by urban development (ARCCP, 2008; p. 136) with 78% of the watershed considered urban/residential land use, 16% of which is considered high density (GAEPD, 2015; Table 7). A Total Maximum Daily Load (TMDL) to address the Bio M and Bio F impairments was finalized in 2016. A TMDL established in 2000 and a TMDL Implementation Plan developed in 2002 address the fecal coliform impairment. The 2018 Nine-Element WMP identified the runoff from impervious surfaces alone topped 2,500 MPN/100 mL in E. coli loadings, which exceeds USEPA’s standard for E. coli (410 cfu/100 mL for the statistical threshold value). In addition, stream sediment samples were higher in E. coli concentration than the overlying water, indicating Figure 1. Map showing Augusta Canal HUC12 (upper pink and Beaverdam Ditch HUC12 (lower pink) with listed section of Rocky Creek (yellow) within HUC12 boundary. Stormwater BMP Performance Comparison Augusta-Richmond County Section 319(h) FY2018 Project 3 stream sediments likely serve as a reservoir for enteric bacteria. Since the bed material is mostly sand, much of Rocky Creek is subject to in-stream erosion. This means that fish and aquatic insect populations are vulnerable to sedimentation during increased flows due to stormwater runoff. Work proposed in this project builds upon these discoveries by addressing the volume of stormwater flow and transport of bacteria and sediment within the Rocky Creek watershed. This project will address impervious surface/stormwater issues by installing GI/LID BMPs within the impaired Rocky Creek watershed where conventional stormwater practices already exist on-site. A comparison of BMP practices will be measured by, but not be limited to, the following: attenuation of stormwater volume and velocity and retention of bacteria/sediment. Each BMP will be fitted with instrumentation to develop an Arduino-based data collection platform (www.arduino.cc) (or equivalent) and with sensors to measure water quantity (e.g. rain gauges, ground and surface water level loggers, lysimeters, etc.) and water quality (e.g. temperature). Data from the instruments will be used to analyze pre/post testing metrics to compare effectiveness between conventional and GI/LID-based BMPs. Study sites will include areas within the watershed that currently show signs of poorly performing conventional stormwater BMPs. Poorly performing BMPs will be tested and sampled as pre-condition, then replaced by GI/LID BMPs. An example of one such site is in the Chester Avenue residential zone, a neighborhood in the proximity of a former wetlands/floodplain prone to flooding during storm events due to overflowing stream banks from Rocky Creek and its tributaries. In addition, the location provides a unique setting for this project because of the available land for installing GI/LID BMPs and the presence of current conventional BMPs, which include catch basins and pipes as well as a large ditch that was installed to relieve flooding. Sandy soils along with the large available area provide many GI/LID options for this site. Other potential projects within this watershed include developing bioretention and/or rain gardens at some of the seven city-owned parks within this watershed (Henry Brigham Park, Elliot Park, Doughty Park, Fleming Sports Complex, Fleming Tennis Center, Apple Valley Park, Valley Park). Most of these sites have paved parking areas and buildings, some have curb-gutter-catch basins and pipes which lead to dry detention ponds. Proposed GI/LID projects for these sites would receive and retain/treat stormwater from impervious surfaces and rooftops in an effort to decrease water volume and pollutants reaching Rocky Creek above and beyond the current conventional systems. High visibility projects bring attention to important issues and help educate the general public. Educational outreach to Chester Avenueadjacent property owners and citizens that use the park facilities will include information on stormwater characteristics and management efforts at local site, neighborhood and regional landscape levels to harness and treat what is considered a valuable water resource. To that end, outcomes from this BMP installation project will be used to develop an educational tool (e.g. brochures, course modules, 3-D model) that will be made available to k-12 public school students throughout Augusta-Richmond County. In addition, the Chester Avenueadjacent neighborhoods will receive updates on the BMP comparison project by mail (water/sewer bill inserts) and/or at appropriate events or meetings. The comparison of conventional and GI/LID BMPs will provide valuable discoveries that could also be expanded regionally. Stormwater BMP Performance Comparison Augusta-Richmond County Section 319(h) FY2018 Project 4 5. Project Activities: Project Activity: Project kickoff and a minimum of two team meetings on BMP selection and post-BMP monitoring. Georgia’s Statewide NPS Management Plan: 319 Grants, Key Stakeholders, Funding, p. 92: Priority watershed management approach that promotes a high level of stakeholder involvement & uses the expertise & authority of multiple agencies. Task 1: Convene kickoff and a minimum of two meetings with partners in BMP installation (by phone or in person) for the remainder of the project Deliverables: • List of contacts, letters, emails, phone calls to potential partners • Project summary document • Invitations, agendas, emails, sign-in sheets, presentations Measures of Success: Meeting attendance by at least three of the partnering organizations Project Activity: Assess stormwater management strategies based on available options (Georgia Stormwater Management Manual or other approved design source) to determine which GI/LID BMPs will optimize the ecological and economic benefits. Georgia’s Statewide NPS Management Plan: Urban, p. 54: Economics/Funding – Document and disseminate the costs and benefits of GI/LID practices and ensure that adequate resources are available for their implementation. Task 2: Determine best fit of GI/LID BMP type and size for selected sites based upon available space, soils, slope, and cost/benefit Deliverables: GPS waypoints, cross-section survey, meeting & field notes, final BMP construction/ installation plan Measures of Success: GI/LID BMPs will be prioritized for engineering design and placement Task 3: Develop engineering/structural designs Deliverables: Drawings and specifications for construction appropriate to GI/LID designs, local and state level land-disturbing activity permits Measures of Success: Completion and approval by appropriate agency of final plans, drawings, and permits prior to construction Project Activity: Conduct pre-BMP monitoring of existing conventional stormwater controls to compare with GI/LID to be installed. Georgia’s Statewide NPS Management Plan, Urban nonpoint source program- stormwater, short-term goal 1.1, p. 57 Encourage and support performance monitoring of installed GI/LID practices in order to provide local-specific data on BMP cost, performance, and installation and maintenance requirements. Task 4: Finalize QA/QC pre-BMP Water Quality Monitoring Plan Stormwater BMP Performance Comparison Augusta-Richmond County Section 319(h) FY2018 Project 5 Deliverables: Final plan document that includes parameters, GPS and map of selected sites, sampling schedule, field workers and certification/training, QA/QC methodology, chain of custody, etc. Measures of success: GAEPD approval of QA/QC Monitoring Plan Task 5: Collect and analyze pre-BMP water quality parameters (fecal coliform/E. coli, Total Suspended Solids (TSS), and nutrients) and water quantity parameters (rain gauges, groundwater levels, runoff volume) from conventional stormwater system components Deliverables: Pictures of site installations, sample data, sample log, and analytical results Measures of success: Samples and results collected on schedule Project Activity: Install appropriate GI/LID BMPs based on available options (Georgia Stormwater Management Manual or other approved design source). Georgia’s Statewide NPS Management Plan: Urban, p. 54: Economics/Funding – Document and disseminate the costs and benefits of GI/LID practices and ensure that adequate resources are available for their implementation. Task 6: Install GI/LID stormwater control structures according to Georgia Stormwater Management Manual or other approved design source Deliverables: Construction contracts, receipts, photos Measures of Success: Completion of GI/LID structural practice installations Task 7: Provisions for Operations and Maintenance Structural Best Management Practices (BMPs) shall be operated and maintained for the expected lifespan of the specific practice and in accordance with commonly accepted standards to ensure the proper functioning of the system as designed. Records of inspections and BMP maintenance shall be kept and shall be available for review upon request. This provision will survive the expiration of this contract. Deliverables: None: Records of BMP inspections and maintenance kept on file with Contractor Measures of Success: Properly functioning BMPs Project Activity: Conduct post-BMP monitoring of newly installed GI/LID stormwater controls and compare data to pre-BMP measurements in final report. Georgia’s Statewide NPS Management Plan, Urban nonpoint source program- stormwater, short-term goal 1.1, p. 57 Encourage and support performance monitoring of installed GI/LID practices in order to provide local-specific data on BMP cost, performance, and installation and maintenance requirements. Task 8: Finalize QA/QC post- BMP Water Quality Monitoring Plan Deliverables: Final plan document that includes parameters, GPS and map of selected sites, sampling schedule, field workers and certification/training, QA/QC methodology, chain of custody, etc. Measures of success: GAEPD approval of final QA/QC Monitoring Plan Stormwater BMP Performance Comparison Augusta-Richmond County Section 319(h) FY2018 Project 6 Task 9: Install and collect post-BMP water quality parameters (fecal coliform/E. coli, Total Suspended Solids (TSS), and nutrients) and water quantity parameters (rain gauges, groundwater levels, runoff volume) from newly installed BMPs Deliverables: Pictures of site installations; continuous water level, TSS, fecal coliform, E. coli, and nutrient data and analytical results Measures of Success: 100% of devices installed and measuring post-BMP data Project Activity: Educational outreach to demonstrate effectiveness of conventional BMPs compared to GI/LID BMPs. Georgia’s Statewide NPS Management Plan, 319 grants, Key Stakeholders, Funding, p. 92: Priority watershed management approach that promotes a high level of stakeholder involvement & uses the expertise & authority of multiple agencies. Task 10: Introduce and update residents, patrons of county-owned park sites, and property-owners and businesses in other county-owned areas of Augusta-Richmond County within the Rocky Creek watershed to BMP comparison project by mail (water/sewer bill inserts) and/or at appropriate events or meetings Deliverables: • Water/sewer bill insert (brochure, Fact Sheet, flyer) • Project summary documents and final reports on BMP installation and effectiveness comparison • Invitations, agendas, emails, sign-in sheets, presentations • Project updates on website Measures of Success: • Insert mailed to a at least 75% of addresses in project areas • Events or meetings attended by at least 10 property-owners, residents or business operators in project areas Task 11: Identification of BMP Projects to give Augusta-Richmond County recognition Deliverables: Provide the following notation on conspicuous educational signage at all BMP site locations: “The preparation of this stormwater management project was financed in part through a grant from the U.S. Environmental Protection Agency under the Provisions of Section 319(h) of the Federal Water Pollution Control Act, as amended.” – followed by the month and year the project was completed and giving credit to the Environmental Protection Division of the Department of Natural Resources, State of Georgia. Measures of Success: Properly installed and worded signage at BMP sites Task 12: Develop k-12 educational tool that demonstrates stormwater scenarios and compares BMP strategies, challenges and successes Deliverables: • Outline/framework of educational tool (target audiences, format/methods/components, adaptations, delivery/distribution) • Final educational tool for k-12 students Stormwater BMP Performance Comparison Augusta-Richmond County Section 319(h) FY2018 Project 7 Measures of Success: 100% completion of k-12 educational tool and strategy for delivery/distribution Project Activity: Data analysis, load reduction estimates, and reporting on effectiveness of conventional BMP compared to GI/LID BMPs. Georgia’s Statewide NPS Management Plan, Urban nonpoint source program- stormwater, long-term goal 1- research, p. 57: Remain informed on the rapidly growing body of research on the performance and effectiveness of GI/LID practices, as well as collect performance data from Georgia projects in a range a locations and applications in order to ensure the highest levels of effectiveness, ongoing. Task 13: Compare conventional and GI/LID structural practice conditions using pre- and post-BMP water quality and quantity data for E. coli/fecal coliform, TSS and nutrient retention and stormwater volume changes according to the approved sampling plans Deliverables: Quality-controlled pre- and post-BMP data and analytical results (charts, statistics), final report of findings on BMP effectiveness comparison Measures of Success: Comparison between conventional and GI/LID BMPs in fecal coliform and E. coli levels, TSS, nutrients and stormwater runoff volume Task 14: Estimate pollutant load reductions (fecal coliform/E. coli, TSS, and nutrients) using data from comparison of conventional to GI/LID BMP installations Deliverables: Load reduction estimates based on Region V, STEPL or other appropriate statistical data analyses/models to serve as a new data set for Georgia GI/LID practices Measures of Success: Recorded pollutant load reductions from GI/LID BMPs within documented USEPA and/or GSMM range Project Activity: Develop and submit reports to GAEPD. Georgia’s Statewide Nonpoint Source Management Plan: 319 Grants, Long Term Goal 13, p. 99 –Effectively manage Section 319(h) grant funds. Task 15: Submit Quarterly Reports, including WBE/MBE reports, and invoices by the 15th of January, April and July of each year during the grant period. Deliverables: Quarterly deliverables, monitoring data reports, invoices and supporting documentation reporting progress on project and using template provided by GAEPD. Measures of Success: Timely submission of Quarterly Reports and invoices to GAEPD for inclusion in the USEPA Grants Reporting and Tracking System. Task 16: Submit FFY Annual Report and Quarterly Invoice/Quarterly Report to GAEPD due October 15th of each year during the grant period. Deliverables: One (1) FFY Annual Report that summarizes project activities from October 1st of the previous year to September 30th of the reporting year. Measures of Success Timely submission of FFY Annual Report to GAEPD for inclusion in the USEPA Grants Reporting and Tracking System. Stormwater BMP Performance Comparison Augusta-Richmond County Section 319(h) FY2018 Project 8 Task 17: Submit Final Invoice and Close-Out Report Deliverables: Final invoice & close-out report on entire program Measures of Success: Final Invoice and completed Close-Out Report delivered within 30 days of contract term 6. Roles and Responsibilities of Participating Organizations: Augusta-Richmond County’s Engineering Department will oversee and participate in all aspects of the project. Augusta University or the Phinizy Center for Water Sciences will develop the k-12 educational tool. The Phinizy Center will conduct the pre- and post-BMP monitoring and provide technical assistance in all aspects of this project. Organization Name Specific Responsibilities Augusta-Richmond County (Engineering Department) • Execute grant contract with GAEPD • Contribute to and account for 40% of total project costs in matching funds or in-kind services • Subcontract for development of k-12 educational tool • Pay funds to appropriate subcontractor(s) and vendor(s) • Request reimbursements from GAEPD on a quarterly basis • Track the progress of project activities completed, grant funds expended, and match values provided in accordance with the project schedule • Oversee & participate in BMP design and installation • Participate in comparative analysis of BMP effectiveness • Participate in post-BMP monitoring • Complete and submit Quarterly progress reports and invoices by January 15th, April 15th and July 15th, and Fiscal Year Annual/Quarterly Report and invoice by October 15th of each project year • Complete & submit final invoice and close-out report at conclusion of project GAEPD • Provide 60% of total project costs • Review and approve project deliverables • Participate in meetings, as appropriate • Review and assist as needed with 319(h) Grant protocols • Provide project oversight and contract management • Provide monitoring guidance and training Phinizy Center for Water Sciences (and/or Augusta University) • Subcontract for technical assistance on BMP comparison project and educational outreach • Participate in BMP design and installation • Participate in analysis of BMP effectiveness • Participate in pre/post- BMP monitoring • Assist in quarterly report writing Stormwater BMP Performance Comparison Augusta-Richmond County Section 319(h) FY2018 Project 9 7. Project Location: Rocky Creek runs through and lies entirely within Richmond County. It is a tributary to Butler Creek, which flows into the Savannah River. Rocky Creek lies within the upper portion of the Beaverdam Ditch (HUC-12 #030601060607) watershed. a) Project Area Description and Map: Projects will be located in the Chester Avenue neighborhoods, county-owned park sites, and other county-owned areas of Augusta-Richmond County within the Rocky Creek watershed (Figure 2.). Figure 2. Rocky Creek watershed showing Chester Avenuepotential neighborhoods and county park locations (shown in red). Stormwater BMP Performance Comparison Augusta-Richmond County Section 319(h) FY2018 Project 10 b) Project Area Size (Acres): 12,702 acres (Rocky Creek watershed size) c) County or Counties: Richmond County d) Land Uses within the Watershed(s) or Project Area (Percentages): Agricultural 6% Commercial Forestry 0% Urban/Residential 78% Mining/Extraction 1% Forest/Natural Areas 13% Water/Wetlands 2% TOTAL 100% Data Source & Date: Draft Total Maximum Daily Load Evaluation for Seven Stream Segments in the Savannah River Basin for Sediment, 2015 e) Hydrologic Unit Code(s), Watershed Name(s) and Priority Watershed(s): HUC #: 030601060602 Name: Rocky Creek Priority: No 8. Nonpoint Source Pollution Impairments and Healthy Waters: a) Section 305(b)/303(d) List of Waters: Water Body Segment Name (Segment Length (Miles) or Embayment Acreage) County Location(s) Criterion Violated or Water Quality Concern (Healthy Water) Listing Status Category 4a, 5 or 1 Rocky Creek (2 miles) Richmond Fecal Coliform Bio M, Bio F 4a 5 Rocky Creek (6 miles) Richmond Bio M, Bio F 5 9. Monitoring: DRAFT QA/QC Water Quality Monitoring Plan (Attachment 2) Stormwater BMP Performance Comparison Augusta-Richmond County Section 319(h) FY2018 Project 11 10. Project Budget: Line Item Line Item Description 319(h) Grant Funds (60% Maximum) Non-Federal Matching Funds (40% Minimum) Total A Personnel One (1) Staff Position - 0.035 FTE ($130,650/year) for 3 years Description of Duties: City Project Management, Reporting (AED) 0 13,718 13,718 One (1) Staff Position - 0.05 FTE ($92,000/year) for 3 years Description of Duties: Assessment, Monitoring, and BMP approval (AED) 0 13,800 13,800 One (1) Staff Position - 0.10 FTE ($92,000/year) for 3 years Description of Duties: Administration and Project management (AED) 0 27,600 27,600 One (1) Staff Position - 0.05 FTE ($60,000/year) for 3 years Description of Duties: Sampling, Project management (AED) 9,000 9,000 Sub Total: 0 64,118 64,118 B Fringe Benefits for Four (4) Staff Positions - various FTE at 30% for 3 years Included in A Included in A Included in A Sub Total: Included in A Included in A Included in A C Travel: Purpose of Travel: NA NA NA Sub Total: NA NA NA D Equipment: NA NA NA Sub Total: NA NA NA Stormwater BMP Performance Comparison Augusta-Richmond County Section 319(h) FY2018 Project 12 Line Item Line Item Description 319(h) Grant Funds (60% Maximum) Non-Federal Matching Funds (40% Minimum) Total E Supplies Purpose/Use: measuring rainfall and ground/surface water levels & water quality in BMPs • Hobo water level loggers 3,600 2,400 6,000 • E. coli testing supplies 900 600 1,500 • Suspended sSediment testing supplies 600 400 1,000 • Rain gauges/ loggers (3) 4,320 2,880 7,200 • Nutrient analysis 1,500 1,000 2,500 Sub Total: 10,920 7,280 18,200 F Contractual: Contractor Name: TBD Description of Duties: GI/LID BMP installation 145,000 35,000 180,000 Number and Type of BMP: Mixed GI/LID (to be determined during Project Tasks 2-3) Contractor Name: Phinizy Center for Water Sciences Description of Duties: Assessment, monitoring, data analysis, reports, education tool 40,530 24,020 64,550 Sub Total 185,530 59,020 244,550 G Construction: (Does not apply to GAEPD Section 319(h) Grants) N/A N/A N/A H Other: Signage 0 2,000 2,000 Sub Total 0 2,000 2,000 I Total Direct Charges: (Sum of A-H) 196,450 132,418 328,868 J Indirect Charges: (100% eligible for reimbursement) Stormwater BMP Performance Comparison Augusta-Richmond County Section 319(h) FY2018 Project 13 Line Item Line Item Description 319(h) Grant Funds (60% Maximum) Non-Federal Matching Funds (40% Minimum) Total K Total: (Sum of I and J) 196,450 132,418 328,868 Narrative Justification for Item Class Categories: • Personnel (A): (1) Director of Engineering, $130,650/year, 0.035 FTE, $13,718, 3 years (1) Engineering Manager, - $92,000/year,0.05 FTE, $13,800, 3 years (1) Stormwater Manager, $92,000/year, 0.10 FTE, $27,600, 3 years (1) MS4 Coordinator, $60,000/year, 0.05 FTE, $9,000, 3 years Narrative Justification (A): ▪ Director of Engineering, Dr Hameed Malik (AED)- Description of Duties: Dr Malik will provide budgetary oversite and participate in all aspects of project as needed. ▪ Engineering Manager, Walt Corbin (AED) - Description of Duties: Mr. Corbin will approve BMP plans for Augusta-Richmond County and will participate in all aspects of project as needed. ▪ Stormwater Manager, Dr Oscar Flite (AED) - Description of Duties: Dr. Flite will be responsible for overall project management for Augusta-Richmond County, including reporting to GAEPD, and participate in all aspects of the project. ▪ MS4 Coordinator, Russell Barnes (AED) - Description of Duties: Mr. Barnes will assist in BMP monitoring and participate in all aspects of the project. • Fringe Benefits (B): Included in A Narrative Justification (B): NA • Travel (C): NA • Equipment (D): NA • Supplies (E): Grant funds Non Federal match Total water level loggers 3600 2400 6000 E. coli analyses 900 600 1500 Sediment testing 600 400 1000 rain gauges 4320 2880 7200 nutrient analyses 1500 1000 2500 10920 7280 18200 Narrative Justification (E): ▪ Twenty water level loggers (Onset Hobo loggers) Stormwater BMP Performance Comparison Augusta-Richmond County Section 319(h) FY2018 Project 14 These loggers will be used to continuously measure surface and ground water levels within the BMPs to track volume reductions, percolation and evapotranspiration rates. A logger will also be placed in Rocky Creek to allow for the development of a stage/discharge curve. Data will be used to measure BMP effectiveness ▪ Three rain gauges and tipping buckets Rain gauges will include a Davis Instruments tipping bucket (or equivalent) connected to an Arduino microcontroller (or equivalent). The microcontroller will count the number of tips, calculate the rainfall rate and total rainfall from the tipping bucket, and transmit the data to central server that will house the data. A website will be developed to show the data in near-real time. Data will be used to measure BMP effectiveness. ▪ Nutrient, TSS, E. coli/fecal coliform consumables and analysis While this project will focus on TSS and coliform impairment in Rocky Creek, nutrient concentrations will also be monitored within the BMPs and creek to assess removal efficiencies. Phinizy Center has the capability to run all analyses except fecal coliform, which will be analyzed by the Augusta Utilities Department. • Contractual (F): Narrative Justification (F): ▪ Contractor: (TBD) BMP Construction This component includes all costs associated with construction of GI/LID BMPs. The BMPs and contractor will be chosen during Project Activity Tasks 2-3: BMP placement based upon site footprints, soils, slopes, current infrastructure (e.g. curbing, existing stormwater structures, etc.), and BMP installation. Once defined, the BMPs and contractor(s) will be selected. Feasibility of this grant relative to construction cost estimates was based upon estimates provided in the following documents (implementation of GI/LID practices will be limited to the available funds outlined in this budget line item): o Cost sheet provided in the Green Values National Stormwater Management Calculator ▪ https://greenvalues.cnt.org/national/cost_detail.php o Memorandum from Karen Mateleska, EPA Region-1: Methodology for developing cost estimates for Opti-Tool ▪ https://www3.epa.gov/region1/npdes/stormwater/ma/green- infrastructure-stormwater-bmp-cost-estimation.pdf ▪ Contractor: Phinizy Center for Water Sciences (1) Phinizy Research Manager– 0.1251 FTE ($50,000/year) for 3 years Research manager will install and download samplers, collect and analyze water samples, and participate in all aspects of the project. (2) Phinizy Researcher, TBD– 0.08 FTE ($70,000/year) for 3 years This researcher will provide BMP design drawings to AED for approval and will participate in all aspects of the project. (3) Phinizy Researcher, TBD– 0.03 FTE ($100,000/year) for 3 years Stormwater BMP Performance Comparison Augusta-Richmond County Section 319(h) FY2018 Project 15 This researcher will provide support for the rain gauge network and participate in all aspects of the project. (4) Phinizy Center Education Department (or Augusta University)- Lump sum amount of $20,000 Phinizy’s Education Department (or Augusta University) will develop the educational outreach components of the project • Construction (G): NA • Other (H): BMP Identification Signage Narrative Justification (H): Educational project signage will be posted at each installed BMP with appropriate description of project and recognition provided. Augusta Engineering Department has an in-house sign shop and will provide signage for all project sites at a cost of ~$150 per sign (total of up to 13 signs). • Indirect Charges (J): NA Narrative Justification (J): NA 11. Project Attachment(s): Attachment 1: Augusta-Richmond County Nine-Element Watershed Management Plan for the Augusta Canal (HUC-12 #030601060601), Butler Creek (HUC-12 #030601060602) and Beaverdam Ditch (HUC-12 #030601060607) Watersheds in Savannah River Basin (July 2018) Attachment 2: DRAFT QA/QC Water Quality Monitoring Plan Commission Meeting Agenda 3/19/2020 2:00 PM 5th Street over the Savannah River-Bridge Repair and RestorationEngineering Services TIA Project RC07-001217/PI#0011418 RFQ Item#16-247 Department:Engineering Department:Engineering Caption:Motion to approve supplemental funding (SA4) for Construction Phase of Design Engineering Consultant Agreement to Civil Services, Inc. in the amount of $161,465.60 for 5th Street Bridge over the Savannah River (Bridge Repair and Restoration) as requested by AED. RFQ 16-247. (Approved by Engineering Services Committee March 10, 2020) Background:The 5th Street Bridge over Savannah River (Bridge Repair and Restoration) is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in the July 31, 2012 referendum. The 5th Street Bridge is a Band 2 project and is under construction. In March 2017, commission approved award of the design phases of the project to Civil Services, Inc. On December 17, 2019 Augusta Commission awarded the bridge repair and restoration construction bid to Superior Construction Company Southeast, LLC. Construction Phase of bridge improvements require design related coordination with utilities, resolution of constructability conflicts, review of contractor construction documents submittals, and request for field information that warrants design engineer services . Analysis:In 2017, commission approved award of the design phases of the project to Civil Services, Inc. The project is now under construction. This supplemental agreement covers services during the construction phase for contractor request for field information, utility conflicts assessment & resolution, field engineering, and attending construction progress meetings. Financial Impact:Funds are available in the amount of $161,465.60 AED TIA Project Management fund. Alternatives: Cover Memo 1). Do not approve and find alternative to complete the project and meet TIA project completion schedule Recommendation:Approve supplemental funding (SA4) for Construction Phase of Design Engineering Consultant Agreement to Civil Services, Inc. in the amount of $161,465.60 for 5th Street Bridge over the Savanah River (Bridge Repair and Restoration) as requested by AED. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: AED TIA Project Management Funds ($161,465.60) 371-041110-T15041217-52-12115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB #371-041110-T15041217. This request is to supplement the Construction Phase of Design consultant Services Agreement to Civil Services, Inc. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 1,178,570$ TIA Construction 8,000,000$ GDOT Funds 1,000,000$ TIA Discretionary 1,500,000$ 11,678,570$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15041217 5th Street Bridge over the Savannah River (Bridge Repair and Restoration) (Bid 19-291 in the amount of $161,470 for the 5th Street Bridge over the Savannah River (Bridge Repair and Restoration). Funding is available in the TIA project budget: 2/28/2020 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15041217 5th Street Bridge over the Savannah River (Bridge Repair and Restoration) (Bid 19-291 CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB TIA Project 371-041110/5212115-T15041217 ($200,920) (24,900.00)$ ($225,820) TIA Project 371-041110/5212115-T15041217 ($791,280) (161,470.00)$ ($952,750) TIA Project 371-041110-T15041217 ($8,000,000) ($8,000,000) GDOT Funds ($1,000,000) ($1,000,000) TIA Discretionary ($1,500,000) ($1,500,000) TOTAL SOURCES: ($992,200) ($10,686,370) ($11,678,570) USE OF FUNDS ENGINEERING TIA Projects 371-041110-5414210/T15041217 $992,200 $24,900 $1,017,100 TIA Projects $161,470 371-041110-5212115/T15041217 TIA Project 371-041110-5414110-T15041217 $8,000,000 $8,000,000 GDOT Funds 371-041110-5414110 $1,000,000 $1,000,000 TIA Discretionary 371-041110-5414110 $1,500,000 $1,500,000 TOTAL USES: $992,200 10,686,370$ $11,678,570 2/28/2020 (SA04 – For changes greater than $25,000) February 2020 ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 371-041110-T15041217 GDOT Number (s): RC07-001217 PI 0011418 Supplemental Agreement Number: 4 Purchase Order Number: 17ENG245 WHEREAS, We, Civil Services, Inc., Consultant, entered into a contract with Augusta-Richmond County on March 7, 2017, for engineering design services associated with the improvements to 5th Street over Savannah River Bridge, project RC07-001217, PI 0011418, File Reference No. 17-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering Services to consist of per contractor request for field information, utility conflicts assessment & resolution, field engineering and attending construction progress meetings. It is agreed that as a result of the above described modifications the contract amount is increased by $161,465.60 from $1,017,087.12 to a new total of $1,178,552.72 Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Civil Services, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned item, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY Civil Services, Inc. AUGUSTA, GEORGIA Hardie Davis, Mayor Approved Date: Approved: Date: [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Commission Meeting Agenda 3/19/2020 2:00 PM 9th Street (James Brown Blvd.) Improvements Design Services for ReconstructionTIA Project Number: RC07-001218 / PI#0013703 Department:Engineering Department:Engineering Caption:Motion to approve funding for Design Consultant Services Supplemental Agreement Two to Cranston Engineering Group, Inc. in the amount of $72,640.00 for the James Brown Blvd. (9th Street) Improvement Project as requested by the AED. RFQ 16- 246. (Approved by Engineering Services Committee March 10, 2020) Background:The 9th Street (James Brown Blvd.) Improvements is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in the July 31, 2012 referendum. The 9th Street is a Band 2 project and TIA funds are allocated for design & construction. In 2018, the Augusta Commission approved award of design phases of the project to Cranston Engineering. On December 17, 2019 Augusta Commission awarded the road construction bid to E.R. Snell Contractor, Inc. Construction Phase of roadway and drainage improvements require design related coordination with utilities, resolution of constructability conflicts, review of contractor construction documents submittals, and request for field information that warrants design engineer services . Analysis:In 2018, commission approved award of design phases of the project to Cranston Engineering. The project is now under construction. This supplemental agreement covers services during the construction phase for contractor request for field information, utility conflicts assessment & resolution, field engineering, and attending construction progress meetings. Financial Impact:Funds are available in Project TIA funds. Alternatives:Do not approve and find alternative to complete the project and meet TIA project completion schedule. Cover Memo Recommendation:Approve funding for Design Consultant Services Supplemental Agreement two to Cranston Engineering Group, Inc. in the amount of $72,640.00 for the James Brown Blvd. (9th Street) Improvement Project as requested by the AED. Funds are Available in the Following Accounts: Project TIA Funds: 371-041110-T15041218-52-12115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo (SA02 – For changes greater than $25,000) February 2020 ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 371-041110-T15041218 GDOT Number (s): RC07-001218 PI 0011419 Supplemental Agreement Number: 2 Purchase Order Number: P360121 WHEREAS, We, Cranston Engineering Group, Inc. Consultant, entered into a contract with Augusta- Richmond County on August 7, 2018 for engineering design services associated with the improvements to 9th Street (James Brown Blvd.). Project RC07-001218, PI 0011419, File Reference No. 19-014 (T), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering Services for Design Consultants Services. It is agreed that as a result of the above described modifications the contract amount is increased by $72,640.00 from $606,822.92 to a new total of $679,462.92 Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Cranston Engineering Group, Inc. Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned item, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY Cranston Engineering Group, Inc. AUGUSTA, GEORGIA Hardie Davis, Mayor Approved Date: Approved: Date: [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15041218. This request is for Supplemental Agreement Number Two to Cranston Engineering Group, Inc. in the amount of $72,640.00 for the Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 576,923$ TIA Funds 7,900$ TIA Discretionary 22,000$ TIA Funds 3,386,198$ TIA Funds 72,640$ 4,065,661$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15041218 9th Street(James Brown Blvd.) Improvements (RFP #19-292) James Brown Blvd. (9th Street) Improvement Project. Funding is available in the TIA project budget. 2/27/2020 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15041218 9th Street(James Brown Blvd.) Improvements (RFP #19-292) CPB AMOUNT CPB New SOURCE OF FUNDS CPB ADDITION CPB TIA Project 371-041110/5212115-T15041218 ($3,971,021) ($72,640) ($4,043,661) TIA Discretionary 235-041110/5212115-T19041026 ($22,000) -$ ($22,000) TOTAL SOURCES: ($3,993,021) ($72,640) ($4,065,661) USE OF FUNDS ENGINEERING 371-041110-5414210/T15041218 $3,971,021 $72,640 $4,043,661 TIA Discretionary 235-041110/5212115-T19041026 $22,000 $0 $22,000 TOTAL USES: $3,993,021 $72,640 $4,065,661 2/27/2020 February 25, 2019 Mrs. June Hamal, P.E. Project Manager Augusta Engineering Department City of Augusta, Georgia 452 Walker Street Augusta, Georgia 30901 Re: 9th Street (James Brown Blvd) Improvements P.I. No.: # 0011419 TIA #: RC07—001218 Supplemental Agreement #2 Our File No.: 2016-0160 Dear Mrs. Hamal: As we have previously discussed, we are submitting a supplemental agreement to our contract now that the project has been let and is moving into the construction phase. Our original scope of work included a scope for construction phase services, but it was requested to be removed prior to the construction beginning. Please find the revised scope of work listed below along with the respective fees. SCOPE OF WORK The Cranston design team will provide the following construction engineering services for the 9th Street Improvements project: we will attend the pre-construction meeting to discuss all relevant project information with the contractor, we will review all submittals and answer requests for information (RFI), we will provide on-call field conflict resolution and answer survey questions. It is assumed that Cranston will spend an average of 8 hours per week. We have included time each month to attend a construction status meeting or to regularly coordinate with the construction manager to be aware of the construction progress and help reduce the response times for contractor questions or field conflicts. These services will coincide with the 15-month duration of the construction contract and will terminate on July 31, 2021 or upon project closeout, whichever occurs first. Should there be a need for significantly more time than this, additional fees can be negotiated. These additional services would be a result of extensive field observation and inspections, extensive contractor coordination, and/or project time extensions. Commission Meeting Agenda 3/19/2020 2:00 PM 9th Street (James Brown Blvd.) ImprovementsConstruction Material Inspection and Testing, Construction Monitoring and QualityAssurance/ Quality Control, and Geotechnical ServicesProject Number: N/A Department:Engineering Department:Engineering Caption:Motion to approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation (CMT Geotech) Services contract in the amount of $180,240 for James Brown Blvd. Improvements Project. Requested by AED. RFP 19-179. (Approved by Engineering Services Committee March 10, 2020) Background:The 9th Street (James Brown Blvd.) Improvements is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. The 9th Street is a Band 2 project and TIA funds are allocated for construction. On December 17, 2019, Augusta Commission awarded the road construction bid to E.R. Snell Contractor, Inc. Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation Services are integral parts of construction activities to ensure improvements quality control, quality assurance and construction are per design. Construction quality assurance & quality control (QA/QC) are essential to construction of good roads and are TIA program requirements. Analysis:On August 2019, the Augusta Commission approved the award of CMT Geotech Services contract with ATC Group Services LLC, Matrix Engineering Group, Inc. (MEG), and MC Squared, Inc. as the selected firms. MEG is assigned to James Brown Blvd. The assistance of outside construction services will help AED to ensure a quality finished roadway infrastructure. It is a practical approach to sustain much needed construction QA/QC during the construction phase of a project.Cover Memo Financial Impact:Funds are available in Project TIA Funds. Alternatives:1. Do not approve and find alternative way to provide required CMT_Geotech, Construction QA/QC Services and meet TIA construction QA/QC requirements. Recommendation:Approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material and Geotechnical Inspection and Investigation Services contract in the amount of $180,240 for James Brown Blvd. Improvements Project as requested by AED. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: Project TIA Funds – 371-041110 – T15041218- 5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorize to CPB# N/A. This request is to continue funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection, Field Engineering Services Consulting Agreement in the amount of $180,240 Section 2: The following revenues are anticipated to available to the Consolidated Government to complete the project. TIA DISCRETIONARY FUNDS 500,000$ TIA FUNDS 180,240$ 680,240$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB# N/A On-Call Construction Management, Construction Inspection, and Field Engineering Services (Bid 19-179) for the James Brown Blvd Improvements project. Funding is available in project TIA Funds. Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET 02.27.2020 Augusta-Richmond County, Georgia CPB# N/A On-Call Construction Management, Construction Inspection, and Field Engineering Services (Bid 19-179) CAPITAL PROJECT BUDGET CPB AMOUNT ADDITION CPB AMOUNT SOURCE OF FUNDS CPB REQUEST TIA Discretionary ($500,000)($500,000) TIA Funds ($180,240)($180,240) 371-041110-T15041218 TOTAL SOURCES: ($680,240) $0 ($680,240) USE OF FUNDS TIA Discretionary $500,000 $500,000 TIA Funds $180,240 $180,240 371-041110-T15041218 TOTAL USES: $680,240 $0 $680,240 02.27.2020 Request for Proposal Request for Proposals will be received at this office until Friday, March 22, 2019 @ 11:00 a.m. for furnishing: RFP Item #19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/Quality Control and Geotechnical Inspections and Investigations for the Augusta, GA - Engineering Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 8, 2019 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder(s). A 100% performance bond and a 100% payment bond will be required for award. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 14, 21, 28, March 7, 2019 Metro Courier February 14, 2019 OFFICIAL VENDORS Attachment "B"E-Verify Save Form Addendum 1 Fee Proposal Original 7 Copies CSRA TESTING & ENGINEERING 1005 EMMETT STREET, SUITE A AUGUSTA, GA 30904 Yes 138689 Yes Yes Yes Yes Yes NOVA ENGINEERING 3900 KENNESAW 75 PKWY SUITE 100 KENNESSAW, GA 30144 Yes 124398 Yes Yes Yes Yes Yes MC SQUARED INC 1275 SHILOH RD NW SUITE 2620 KENNESAW, GA 30144 Yes 228126 Yes Yes Yes Yes Yes WOOD 2677 BUFORD HWY ATLANTA, GA 30324 Yes 44372 Yes Yes Yes Yes Yes ATC 1453 GREENE STREET AUGUSTA, GA 30901 Yes 46692 Yes Yes Yes Yes Yes GMC 1450 GREENE STREET, SUITE 505 AUGUSTA, GA 30901 Yes 425070 Yes Yes Yes Yes Yes MATRIX ENGINEERING 3459 WRIGHTSBORO RD, SUITE B AUGUSTA, GA 30909 Yes 46339 Yes Yes Yes Yes Yes S & ME 1527 CRESCENT DRIVE AUGUSTA, GA 30909 Yes 53285 Yes Yes Yes Yes Yes EMC ENGINEERING 4424 COLUMBIA RD, SUITE B MARTINEZ, GA 30907 Yes 324715 Yes Yes Yes Yes Yes Total Number Specifications Mailed Out: 10 Total Number Specifications Download (Demandstar): 8 Total Electronic Notifications (Demandstar): 125 Georgia Procurement Registry: 448 Mandatory Pre-Qualifications Conference Attendees: N/A Total Number Mailed to Local Vendors: 3 Total packages submitted: 9 Total Noncompliant: 0 RFP 19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/Quality Control and Geotechnical Inspections and Investigations for Augusta, GA – Engineering Department RFP Due: Friday, March 29, 2019 @ 11:00 a.m. Page 1 19-179 Official Tab CSRA TESTING & ENGINEERING 1005 EMMETT STREET, SUITE A AUGUSTA, GA 30904 NOVA ENGINEERING 3900 KENNESAW 75 PKWY SUITE 100 KENNESSAW, GA 30144 MC SQUARED INC 1275 SHILOH RD NW SUITE 2620 KENNESAW, GA 30144 WOOD 2677 BUFORD HWY ATLANTA, GA 30324 ATC 1453 GREENE STREET AUGUSTA, GA 30901 GMC 1450 GREENE STREET, SUITE 505 AUGUSTA, GA 30901 MATRIX ENGINEERING 3459 WRIGHTSBORO RD, SUITE B AUGUSTA, GA S & ME 1527 CRESCENT DRIVE AUGUSTA, GA 30909 EMC ENGINEERING 4424 COLUMBIA RD, SUITE B MARTINEZ, GA 30907 CSRA TESTING & ENGINEERING 1005 EMMETT STREET, SUITE A AUGUSTA, GA 30904 NOVA ENGINEERING 3900 KENNESAW 75 PKWY SUITE 100 KENNESSAW, GA 30144 MC SQUARED INC 1275 SHILOH RD NW SUITE 2620 KENNESAW, GA 30144 WOOD 2677 BUFORD HWY ATLANTA, GA 30324 ATC 1453 GREENE STREET AUGUSTA, GA 30901 GMC 1450 GREENE STREET, SUITE 505 AUGUSTA, GA 30901 MATRIX ENGINEERING 3459 WRIGHTSBORO RD, SUITE B AUGUSTA, GA 30909 S & ME 1527 CRESCENT DRIVE AUGUSTA, GA 30909 EMC ENGINEERING 4424 COLUMBIA RD, SUITE B MARTINEZ, GA 30907 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Evaluation Criteria Ranking Points Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) Scale 0 (Low) to 5 (High) 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)10 3.0 5.0 5.0 5.0 5.0 4.0 5.0 4.0 2.5 30.0 50.0 50.0 50.0 50.0 40.0 50.0 40.0 25.0 3. Organization & Approach (0-5)10 3.0 4.0 5.0 5.0 5.0 3.0 5.0 4.0 2.5 30.0 40.0 50.0 50.0 50.0 30.0 50.0 40.0 25.0 Scope of Services 1. Qualifications of key Professionals that will be assigned to inspection and testing and other listed tasks 2. Specific relevant experience of your company (specific to soil and material testing to local & state entities) (0-5)30 2.3 3.8 5.0 4.0 4.3 3.5 5.0 3.0 2.3 67.5 112.5 150.0 120.0 127.5 105.0 150.0 90.0 67.5 5. Schedule of Work (0-5)5 3.0 3.0 5.0 3.0 5.0 3.0 5.0 4.0 3.0 15.0 15.0 25.0 15.0 25.0 15.0 25.0 20.0 15.0 6. References (0-5)10 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 Within Richmond County 5 10 5 5 5 5 5 50.0 0.0 0.0 0.0 50.0 50.0 50.0 50.0 0.0 Within CSRA 5 6 5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 30.0 Within Georgia 5 4 5 5 5 0.0 20.0 20.0 20.0 0.0 0.0 0.0 0.0 0.0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0  All Others 5 1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 21.25 25.75 30 27 29.25 23.5 30 25 20.25 242.5 287.5 345.0 305.0 352.5 290.0 375.0 290.0 212.5 8. Presentation by Team (0-5)10 0 0 0 0 0 0 0 0 0 9 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 0 0 0 Lowest Fees 5 10 5 0 0 0 0 0 0 50 0 0 Second 5 6 5 0 0 0 30 0 0 0 0 0 Third 5 4 5 0 0 0 0 0 20 0 0 0 Forth 5 2 5 0 0 0 0 10 0 0 0 0 Fifth 5 1 5 0 0 5 0 0 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 35 - Maximum Weighted Total Possible 125) 0 0 5 5 5 5 5 0 0 0 0 5 30 10 20 50 0 0 21.25 25.75 35 32 34.25 28.5 35 25 20.25 242.5 287.5 350.0 335.0 362.5 310.0 425.0 290.0 212.5 RFP 19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/Quality Control and Geotechnical Inspections and Investigations for Augusta, GA – Engineering Department Evaluation Meeting: Friday, May 3, 2019 @ 10:00 a.m. Weighted Scores Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Vendors Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Phase 1 Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted ScoresWeighted Scores Procurement DepartmentRepresentative:_______Nancy Williams_____________________________________ Procurement Department Completion Date: ____5/3/19_________________________ Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: ___Cumulative ___________________________ Date: _______5/3/19_____________________ 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Commission Meeting Agenda 3/19/2020 2:00 PM ACCEPTANCE OF SECTION OF HARPER FRANKLIN AVENUE AND ASSOCIATED IMPROVEMENTS WITHIN ITS RIGHT-OF-WAY INTOAUGUSTA GEORGIA PUBLIC ROADWAY SYSTEM Department:Engineering Department:Engineering Caption:Motion to approve and accept Section of Harper Franklin Ave. (from Jimmie Dyess Pkwy to its West 1761.46ft) and associated Improvements within road Right-of-Way into Augusta, Georgia Public Roadway System upon receipt of its certified Plat, Deed of Dedication, 18-month Road Maintenance Agreement and required other Legal Documentation as determined by Augusta Engineering Department and Augusta Legal Department. Requested by AED. (Approved by Engineering Services Committee March 10, 2020) Background:Harper Franklin to be deeded section was constructed around 2016. This road section was constructed in conjunction with Belair K-8 school. Since road primary service area initially was limited to Belair 8-K school, it was kept as a private road. At present road services expanded beyond the school to several developed and undeveloped residential and commercial properties. Recently a request was made for acceptance of this roadway into Augusta Public Road System. Accordingly, Augusta Engineering Department (AED) completed its assessment and determined that the road way satisfy right-of- way width requirements and appears to be in satisfactory condition. Analysis:Given that the road in question provides access to a school, several developed and undeveloped residential and commercial properties and is in public use, it is AED's recommendation to accept this roadway into Augusta Georgia roadway system upon receipt of certified plat, deed of dedication, 18 month maintenance agreement and required documentations as determined by Augusta Engineering Department and Augusta Law Department. Cover Memo Financial Impact:No direct financial impact. The road will be included into the city roadway maintenance program. Alternatives:Do not approve. Recommendation:Approve and Accept Section of Harper Franklin Ave. (from Jimmie Dyess Pkwy to its West 1761.46ft) and associated improvements within road Right-of-Way into Augusta, Georgia Public Roadway System upon receipt of its certified Plat, Deed of Dedication, 18 month Road Maintenance Agreement and required other Legal Documentation as determined by Augusta Engineering Department and Augusta Legal Department. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo STATE OF GEORGIA ) MAINTENANCE AGREEMENT ) (Roads and Storm Drainage) COUNTY OF RICHMOND ) THIS AGREEMENT, entered into this ___ day of February, 2020, by and between COUNTY BOARD OF EDUCATION OF RICHMOND COUNTY and hereinafter referred to as "Developer," and AUGUSTA, GEORGIA, a political subdivision of the State of Georgia, acting by and through its Commission, hereinafter referred to as "Augusta." WHEREAS, Developer requested that Augusta, accept certain road, storm drains and appurtenances for HARPER FRANKLIN AVENUE, as shown by deed contemporaneously tendered and recorded in the office of the Clerk of the Superior Court of Richmond County, Georgia, in Deed Book ________, Page _______, and WHEREAS, the City has adopted a policy requiring the Developer to maintain all installations laid or installed in the subdivision for a period of eighteen months, which Augusta accepts by deed; NOW, THEREFORE, in consideration of the premises, the expense previously incurred by Developer and the mutual agreements hereinafter set out, IT IS AGREED that: (1) Augusta, Georgia, accepts the road and appurtenances, storm drains and appurtenances, respectfully described in the deed contemporaneously tendered herewith to the Augusta, Georgia, Commission, recorded in the office of the Clerk of the Superior Court of Richmond County, Georgia, in Deed Book _______, Page _______. (2) The Developer agrees to maintain all the installations laid or installed in said subdivision as described in said deed for a period of eighteen months from the date herein. (3) The Developer agrees that if during said eighteen month period there is a failure of the installations laid or installed in said subdivision described in the deed due to failure of material or poor workmanship, the Developer shall be responsible for adequate maintenance and repair. (4) In the event of such failure of the improvements, the City shall notify the Developer and set forth in writing the items in need of repair. The Developer shall present within fifteen business days its proposed plan of repair and shall have the repairs completed at a reasonable time, as determined by Augusta. (5) In the event of an emergency, as determined by Augusta, the Developer is unable to respond in a timely manner, the City shall be authorized to erect barricades, traffic direction devices and such other temporary measures as are necessary to remedy the emergency nature of the problem at the Developer's expense and to allow the Developer time to make the needed repairs. (6) In the event the Developer fails to comply with the terms of this agreement, then Augusta shall proceed to have the necessary corrective work done, and the Developer agrees to be responsible to Augusta for payment in full of costs of repairing the improvements due to failure of material or poor workmanship as liquidated damages. IN WITNESS WHEREOF, Developer has hereunto set his hand and seal, and Augusta has caused the execution of this agreement by and through its duly authorized officers and agents, with its seal affixed, the day and year first above written. COUNTY BOARD OF EDUCATION OF RICHMOND COUNTY BY:______________________(L.S.) AS ITS: AUGUSTA, GEORGIA _________________________(L.S.) As Its Mayor ATTEST: ___________________________ Clerk of Commission STATE OF GEORGIA ) ) COUNTY OF RICHMOND ) DEED OF DEDICATION (Roads, and Storm Drainage) THIS INDENTURE, made and entered into this ____ day of February, 2020, by and between COUNTY BOARD OF EDUCATION OF RICHMOND COUNTY, hereinafter referred to as the Party of the FIRST PART, and AUGUSTA, GEORGIA, a political subdivision of the State of Georgia, acting by and through the Augusta Commission, hereinafter referred to as the Party of the SECOND PART. WITNESSETH: THAT the said Party of the FIRST PART, for and in consideration of the sum of One Dollar ($1.00) in cash to it in hand paid by the Party of the SECOND PART, the receipt of which is hereby acknowledged, at and/or before the sealing and delivery of these presents, and other good and valuable considerations, has granted, bargained, sold, released, conveyed and confirmed and by these presents does grant, bargain, sell, release, convey and confirm unto the said Party of the SECOND PART, its successors and assigns, the following described property, to-wit: ALL PORTION OF PROPERTY SHOWN ON THE PLAT HEREIN REFERRED TO AS all those streets and storm drainage systems known as HARPER FRANKLIN AVENUE, according to the plat prepared by Georgia Civil, dated July 12, 2015, shown and designated on said plat as recorded in the Office of the Clerk of Superior Court, of Richmond County, Georgia in Plat Book 12, Page 102, to which reference is made for a more complete and accurate description as to the metes, courses, bounds, dimensions and location of said property. TOGETHER with an easement to enter upon all areas shown as drainage and utility easements shown on said plat. The Party of the First Part further grants to the Party of the Second Part an easement to discharge stormwater off Harper Franklin Avenue into the stormwater detention systems located on the Party of the First Part’s adjacent real property. The Party of the Second Part shall have no obligation to maintain the stormwater detention systems located on the adjacent real property owned by the Party of the First Part. TO HAVE AND TO HOLD SAID property and all the members and appurtenances therein belonging as aforesaid, and every part thereof, unto the said party of the SECOND PART, its successors and assigns, forever. IN WITNESS WHEREOF, the said Party of the FIRST PART has caused these presents to be executed the day and year first above written as the date of these presents. SIGNED, SEALED AND DELIVERED in our presence: COUNTY BOARD OF EDUCATION OF RICHMOND COUNTY ________________________________ Witness By: _________________________ (Seal) ________________________________ As its: Notary Public, Georgia ACCEPTED BY: AUGUSTA, GEORGIA By: _________________________ Its: Mayor Attest: _______________________ Its: Clerk of Commission (SEAL) Commission Meeting Agenda 3/19/2020 2:00 PM Construction Services for Lake Olmstead DredgingSediment Disposal Site PreparationRFP ITEM #20- 121 Department:Engineering Department:Engineering Caption:Motion to approve award of Lake Olmstead Dredging-Sediment Disposal Site Preparation Construction Services Phase 1 Contract in the amount of $742,856.25 to Waterfront Property Services, LLC dba Gator Dredging in the amount as requested by the AED. RFP 20-121 (Approved by Engineering Services Committee March 10, 2020) . Background:Augusta Canal Basin Dredging (Lake Olmstead, Lake Aumond, Heirs Ponds and Rae’s Creek) are approved projects. In 2017 the Corps released dredging permit for Hiers Pond and Lake Aumond and dredging of these two waterbodies was completed in 2018. AED continued to work with the Corps for release of Lake Olmstead and Warren Lake dredging permits. In July 2019 AED secured the permits and initiated letting the project for preparation of Disposal Site drainage system as a first phase of Lake Olmstead sediment removal. Letting of Lake Olmstead sediment removal will be followed by substantial completion of phase 1 . Analysis:RFPs were received on January 7, 2020 and firms were evaluated based on qualifications, project approach, and experience. The following firms submitted RFPs for evaluations: 1. Waterfront Property Services, LLC (dba Gator Dredging). Waterfront Property Services, LLC (dba Gator Dredging) was selected based on the evaluation procedures used for this project. Financial Impact:Funds are available in Project SPLOST Funds. Alternatives:1). Do not approve and find alternative to complete the project. Recommendation: Cover Memo Approve award of Lake Olmsted Dredging-Sediment Disposal Site Preparation Construction Services Phase 1 Contract in the amount of $742,856.25 to Waterfront Property Services, LLC Waterfront Property Services, LLC dba Gator Dredging in amount as requested by the AED. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: Project SPLOST Funds: 328-041110-5414110 / 211828103-5414110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#328-041110-211828103. This request is to award the Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. SPLOST Ph VI 742,856$ 742,856$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#328041110/54.14110 Lake Olmstead and Warren Lake Sediment Dredging and Disposal (RPF 20-121) Construction Services Phase1 contract for the Lake Olmstead Dredging-Sediment Disposal Site Preparation to Waterfront Property Services, LLC dba Gator Dredging in the amount of $742,856. Funding is available in SPLOST VI 1.14.2015 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#328041110/54.14110 Lake Olmstead and Warren Lake Sediment Dredging and Disposal (RPF 20-121) CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB Lake Olmstead SPLOST PHASE VI ($742,856)($742,856) TOTAL SOURCES: ($742,856)($742,856) USE OF FUNDS ENGINEERING 328-041110-5414110/211828103 $742,856 $742,856 TOTAL USES: $742,856 $742,856 1.14.2015 Request for Proposal Request for Proposals will be received at this office until Tuesday January 7, 2020 @ 3:00 p.m. for furnishing: RFP Item #20-121 Construction Services for Lake Olmstead Dredging – Sediment Disposal Site Preparation for Augusta, GA – Engineering Department – Commodity Code: 022-968-34 RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $75.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, November 14, 2019. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Proposal Conference will be held on Friday, December 6, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, December 10, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s). A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No RFP will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle November 14, 21, 28, December 5, 2019 Metro Courier November 14, 2019 Revised: 2/2/2016 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1 SAVE Form Original 7 Copies Fee Proposal Compliance Review 7% Goal Haren Construction 1715 Highway 441 N P. O. Box 350 Etowah, TN 37331 Gearig Brothers Civilworks 322 Grimaude Blvd Grovetown, GA 30813 Blair Construction Co. Inc. 4308 Evans to Lock Road Evans, GA 30809 L-J Inc 615 Knox Abbot Drive Cayce, SC 29033 J Mitchell Contracting 1576 Doster Rd. Winder, GA 30680 McElroy Inc 8945 US Highway 19 Zebulon, GA 30295 Waterfront Property Svcs, LLC d.b.a. Gator Dredging 13630 50th Way North Clearwater, FL 33760 Yes 976491 Yes Yes Yes Yes Yes Yes RFP Opening RFP Item #20-121 Construction Services for Lake Olmstead Dredging – Sediment Disposal Site Preparation for Augusta, GA – Engineering Department RFP Date: Tuesday, January 7, 2020 @ 3:00 p.m. Total Number Specifications Mailed Out: 38 Total Number Specifications Download (Demandstar): 7 Total Electronic Notifications (Demandstar): 71 Georgia Procurement Registry: 58 Mandatory Pre-Proposal/Telephone Conference Attendees: 8 Total packages submitted: 1 Total Noncompliant: 1 Page 1 of 1 Waterfront Property Svcs, LLC d.b.a. Gator Dredging 13630 50th Way North Clearwater, FL 33760 Waterfront Property Svcs, LLC d.b.a. Gator Dredging 13630 50th Way North Clearwater, FL 33760 Ranking of 0-5 (Enter a Evaluation Criteria Ranking Points Scale 0 (Low) to 5 (High) 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS 2. Qualifications & Experience To includepast utility constructionexperience in orclosevicinity to environmental sensitive areas (0-5)15 5.0 75.0 3. Organization & Approach (0-5)15 4.3 63.8 Scope of Services a. Detailed scope of Services to be provided - Scope addresses all known services needed and appears achievable in the period set forth in the project schedule. b. Deliverables are appropriate to schedule and scope set forth in above requirements c. Firms experience, capabilities and other qualifications for this project in reference to dredging and sediment disposal as one of the primary area of specialization. d. Firms organizational and management approach to the requested services (0-5)15 4.5 67.5 5. Resources and Schedule of Work (0-5)10 5.0 50.0 6. References (0-5)5 5.0 25.0 7. Financial Stability (0-5)5 5.0 25.0 Within Richmond County 5 10 0 Within CSRA 5 6 0 Within Georgia 5 4 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5 10  All Others 5 1 0 23.8 316.3 8. Presentation by Team (0-5)10 0 9 Q&A Response to Panel Questions (0-5)5 0 Lowest Fees 5 10 5 50 Second 5 6 0 Third 5 4 0 Forth 5 2 0 Fifth 5 1 0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 5 50 28.8 366.3 Procurement DepartmentRepresentative:____Nancy Williams_______________________________________ Procurement Department Completion Date: ______1/24/19______________________ Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: _Cumulative __________________________ Date: 1/24/20 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) RFP Item #20-121 Construction Services for Lake Olmstead Dredging – Sediment Disposal Site Preparation for Augusta, GA – Engineering Department RFP Date: Friday, January 24, 2020 @ 2:00 p.m. Weighted Scores Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be 8 Proximity to Area Vendors Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) Phase 1 Commission Meeting Agenda 3/19/2020 2:00 PM Easement Deed of Dedication and Release Agreement for Daniel Field Department:Augusta Utilities Department:Augusta Utilities Caption:Motion to approve an Easement Deed of Dedication and a Release of Aeronautical Use Provisions for Daniel Field. (Approved by Engineering Services Committee March 10, 2020) Background:AUD is in the process of acquiring easements, for the Alternated Downtown Feed Water Main. To this end, an easement is needed across the Daniel Field Property. Analysis:The existing water main providing water to downtown Augusta is over 100 years old and in need of replacing. A project has been designed to provide a route for a new water main. This route call for the pipeline to cross the Daniel Field property, at the corner of Wrightsboro Road and Highland Avenue, where a Popeye's is located. Daniel Field and the General Aviation Commission have agreed, to the proposal. The FAA has also agreed, but require that the Release of Aeronautical Use Provisions Letter Agreement be signed. The property in question is across the street from the Highland Avenue WTP and is necessary, for this project. Financial Impact:$34,114.00 Alternatives:Disapprove an Easement Deed of Dedication and a Release of Aeronautical Use Provisions, for Daniel Field. Recommendation:Approve an Easement Deed of Dedication and a Release of Aeronautical Use Provisions, for Daniel Field. Funds are Available in the G/L 514043410-5411110 J/L 81500110-5411110 Cover Memo Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM GEORGIA MUNICIPAL ASSOCIATION, INC. SERVICES FOR TELECOMMUNICATION AND RIGHT OF WAY MANAGEMENT AUGUSTA ENGINEERING DEPARTMENT Department:Engineering Department:Engineering Caption:Motion to approve and authorize Budget Transfer as a Separate Line Item to Augusta Engineering Department (AED) FY2020 Operational Budget to pay for Georgia Municipal Association, Inc. (GMA) FY2020 Services for Telecommunication and Right-of-Way Management. Also, approve such line funding in AED subsequent years operational budgets to pay for yearly future payments to GMA for such services. Requested by AED. (Approved by Engineering Services Committee March 10, 2020) Background:Augusta, Georgia (City) right-of-way (ROW) usage is managed by Augusta Engineering (AED) by ROW encroachment permit and franchise agreement. Private and Public utilities, and telecommunication entities are significant users of ROW. In the past ROW usage by such entities was managed under Franchise Agreement. However, with increased demand for providing enhanced fast telecommunication services and expanding service areas, the state made significant changes in ROW usage regulations that resulted in managing City ROW very challenging. Accordingly, changing regulations warranted review of the collection of ROW usage fee under franchise agreement. For aforementioned reasons, AED sought GMA assistance in 2017. GMA has available resources to assist in compliance with state regulations and collection of ROW usage funds from the City ROW users. Analysis:GMA services significantly contributed collecting ROW usage fees from user entities. GMA recently recovery included $250,000 from Crown Castle and $176,000 from Unitie Private network. Continuity of GMA services is critical to maintain compliance with changing regulations and fee recovery from ROW users. Cover Memo Financial Impact:GMA service fee for FY2020 is $15,000. Expenditure would be charged to 101-04-1110/5211110 Alternatives:Do not approve and identify alternate funding source for GMA services payment. Or terminate GMA contact and face possibility of revenue loss. Recommendation:Approve and Authorize Budget Transfer as a Separate Line Item to Augusta Engineering Department (AED) FY2020 Operational Budget to Pay for Georgia Municipal Association, Inc. (GMA) FY2020 Services for Telecommunication and Right-of-Way Management. Also, approve such line funding in AED subsequent years operational budgets to pay for yearly future payments to GMA for such services. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: 101-04-1110/5212115 $7,500 General Fund contingency $7,500 Expenditure would be charged to 101-04- 1110/5211110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM GRANITE HILL, SECTION FOUR, PHASE TWO, Department:Engineering Department:Engineering Caption:Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering Department and the Augusta Utilities Department for Granite Hill Subdivision, Section Four, Phase Two. (Approved by Engineering Services Committee March 10, 2020) Background:The final plat for Granite Hill, Section Four, Phase Two, was approved by the Commission on June 18, 2019. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance. Financial Impact:By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the road and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Cover Memo Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Granite Hill, Section Four, Phase Two. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM On-Call Asphalt and Concrete Services Department:Utilities Department:Utilities Caption:Motion to approve exercising the 3rd option to renew with Georgia-Carolina Paving to provide on-call asphalt and concrete repairs for Bid 16-224. (Approved by Engineering Services Committee March 10, 2020) Background:Georgia Carolina Paving has been providing this service and was approved by Commission on 12/20/16, with an option for up to three additional one-year period renewals. The service provided by Georgia Carolina Paving has been excellent and by utilizing an on-call contractor, we can limit the amount of time before a road cut or sidewalk cut is repaired. The timely repairs to these roadway and sidewalk prevent public hazards and provide positive impact on our customers. Analysis:AUGUSTA UTILITIES WOULD LIKE TO EXERCISE THE 3RD OF 3 ONE-YEAR RENEWAL FOR 2020. THE AUGUSTA COMPLIANCE DEPARTMENT HAS REGISTERED GEORGIA-CAROLINA PAVING AS A LOCAL SMALL BUSINESS. Financial Impact:THE REQUESTED AMOUNT FOR THIS RENEWAL IS $240,000.00 AND THE FUNDS WILL BE SPLITTED BETWEEN THESE ACCOUNTS: $100,000 FROM ACCOUNT 506043410-5311912 (CONCRETE) $140,000.00 FROM ACCOUNT 506043410-5311920 (ASPHALT) Alternatives:DENY THE REQUEST Recommendation:WE RECOMMEND APPROVAL FOR THE 3RD AND LAST RENEWAL OF THE ON-CALL ASPHALT AND CONCRETE SERVICES TO BE PROVIDED BY THE GEORGIA CAROLINA PAVING COMPANY. Cover Memo Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE FROM: 506043410-5311912 506043410-5311920 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Smoke and Dye Testing of the 2nd Street Lift Station Sanitary Sewer Collection Area Department:Utilities Department:Utilities Caption:Motion to approve proposal from McKim & Creed to perform smoke and dye testing in the 2nd Street Lift Station Sanitary Sewer Collection Area. (Approved by Engineering Services Committee March 10, 2020) Background:The Utilities Department continues to evaluate the existing sanitary sewer collection system to determine locations of excessive rainfall-derived inflow and infiltration (RD I/I). Reducing RD I/I entering the system improves the available sewer pipe transmission capacity, improves lift station operations, and reduces the flow to the treatment plant. In 2014, McKim and Creed performed extensive flow monitoring of the downtown area as part of the Glass Factory Drainage Basin CSO Abatement Phase I – Sewer Flow Monitoring Study. That study identified excessive RD I/I in the 2 nd Street area. While we have completed numerous repairs and projects resulting from that study, we are now ready to further evaluate the 2 nd Street area. In accordance with RFP 15-189, Augusta Utilities requests to contract McKim & Creed to perform smoke and dye testing to identify the locations of the storm water inflow. Their services will include submitting a technical memorandum that documents the inflow locations, methodologies for removing the inflow sources, and cost opinions for completing the necessary storm water inflow abatement activities. Analysis:The Utilities Department evaluated the McKim and Creed proposal and has determined the proposed fee of $86,186.00 to be reasonable based on the scope of work. Financial Impact:Funds are available in account 514043420-5213119/ 82000010- 5213119. Alternatives:No alternatives are recommended. Cover Memo Recommendation:We recommend approval for McKim & Creed to perform smoke and dye testing in the 2nd Street area for the fee of $86,186.00. Funds are Available in the Following Accounts: Funds are available in account 514043420-5213119/ 82000010- 5213119. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Preliminary Scoping Document City of Augusta – Utilities Department Pump Station #2 Sanitary Sewer Smoke Testing Date: March 21, 2018 (REV0) Prepared for: Steve Behrend, PE Augusta Utilities Department 360 Bay Street Suite 180, Augusta, GA 30901 Prepared by: Greg Anderson, PE McKim & Creed, Inc. 2400 Colley Avenue Norfolk, VA 23517 Project Understanding It is understood that the City of Augusta Utilities Department, AUD, desires to contract with McKim & Creed, Inc. to conduct a storm water inflow identification effort in the Pump Station #2 service area. The Pump Station #2 service area includes approximately 169,818 linear feet of gravity sewers ranging in size from 8” to 24”. In 2014 McKim & Creed completed an open channel flow monitoring project to identify the source(s) of extraneous wet weather flow. As part of that effort the Pump Station #2 collection system was divided into multiple catchments, four (4), and open channel flow monitors were deployed in each catchment area; see attached maps for the limits of each catchment area. The results of the flow monitoring effort identified excessive wet weather flow in each catchment. This project will utilize smoke testing and dye water tracing/flooding activities to pin- point the locations of the storm water inflow sources and a Technical Memorandum will be prepared that identifies the location of the sources, methodologies for removing the inflow sources and projected cost opinions for completing the necessary storm water inflow abatement activities. Scope of Services As previously described, smoke testing will be completed in the four (4) catchment areas that exhibited excessive wet weather flow. These catchment areas include sub- basins 3, 4, 5, and 6. The table below highlights the pipe sizes and lengths of the gravity collection sewers in each sub-basin. Meter Sub- Basin 8-Inch Piping (LF) 10-Inch Piping (LF) 12-Inch Piping (LF) 14/15-Inch Piping (LF) 18-Inch Piping (LF) 24-Inch Piping (LF) Total Length (LF) 3 5,598.44 0 8020.69 1,274.16 234.06 2,199.63 17,326.98 4 13,543.23 0 5,600.02 456.03 477.61 0 20,076.89 5 18,629.15 65.97 11,687.46 2,041.97 3,930.45 362.07 36,717.07 6 72,804.83 375.22 8,070.52 1,681.26 5,173.39 7,592.01 95,697.22 Totals 110,575.65 441.19 33,378.69 5,453.42 9,815.51 10,153.71 169,818.16 A. Smoke Testing – Smoke testing will be conducted to detect specific inflow points such as storm sewer cross connections and point source inflow leaks in drainage paths or ponding areas, roof leaders, cellar, yard and area drains, foundation drains, abandoned building sewers, and faulty service connections. Smoke generators will be used to produce the smoke required for testing. The smoke shall be non-toxic, odorless, and non-staining. Photographs shall be taken of smoke emitting from the ground, catch basins, pipe, or other inflow sources during the tests. McKim & Creed shall isolate the line sections being tested by using sandbags or plugs. No more than three (3) reaches, or a maximum of 800 feet of sewer piping will be tested at a time. Smoke testing will not be conducted on rainy days or when groundwater conditions are to a point that would hamper accurate testing results. McKim & Creed understands that AUD reserves the right to make final determinations of favorable conditions for conducting smoke testing. Testing shall be closely monitored on windy days. If smoke coming out of the ground is blown away so quickly as to escape accurate detection, testing will cease until such a time that conditions are more favorable. Observations regarding each leak identified shall be documented in a smoke testing journal based on the distance of the defect from the upstream manhole and distance to the left or right from the mainline gravity sewer. The journal shall include address, sewer line identification, personnel, defect data, and a schematic layout of the manhole, surrounding area, and sewer line under test. All smoke leaks discovered shall be photographed and each leak location shall be shown on a smoke sketch. All information recorded in each smoke testing journal will be compiled onto a Smoke Testing Form for each test setup where a defect was recorded. At a minimum the following information shall be included on the forms:  Manhole numbers of reach smoked and length of piping  Description of leak, including address  Ties to leak, including at least two measured distances from the upstream manhole and from the centerline of the gravity sewer  Area and type of surface drained by leak  Approximate volume of inflow contribution based on 1 inch of rainfall All smoke defects will be quantified by giving consideration to the surrounding area contributing to the defect and the size and density of the smoke encountered. A mass balance will be undertaken based on flow monitoring results to insure proper RDI/I quantification. During the smoke testing phase it will be necessary for McKim & Creed to communicate daily with the fire department and citizens being affected by the testing. The location of the crews will be communicated to the fire department each day prior to commencing the tests and smoke testing “Notice to Property Owners/Residences” will be distributed prior to testing. The I/I Field Investigation Procedures for Smoke Testing are as follows: a) Select area to be tested and develop working field maps of the area. b) Field review the area selected and note on the map all “hundred block” addresses. c) Distribute smoke notice to all homes, businesses, schools, etc. d) During the initial field review, identify all types of businesses, specifically any doctors offices, hospitals, schools, retirement homes (communities) or any other establishment that may need special consideration and coordination during the actual smoke test. Strict consideration and coordination with customers who have sensitive needs must be adhered to, some of whom will not be included on any smoke testing schedule as the nature of their business, such as hospitals, is far too delicate. e) Forty eight hours minimum must expire from the issuance of smoke testing notices to allow all affected to prepare for the testing or call with special exceptions, such as persons with health problems living at home or working elsewhere in the study area, etc. f) On the day of the testing a selected portion of the smoke testing area will be identified and all street names and related hundred block addresses will be provided to the fire department in the area where the testing will occur. UNDER NO CIRCUMSTANCES WILL THE AREA SELECTED FOR THAT DAY’S TESTING BE MODIFIED TO INCLUDE ADDITIONAL WORK UNLESS THE FIRE DEPARTMENT HAS BEEN NOTIFIED FIRST. The name and contact number of the fire department person spoken to must be documented on the appropriate form. The fire department must know the exact locations and specific time frames of where and when the tests will be performed. g) Multi day scheduling with one time reporting to the fire department is not permitted. Daily scheduling and contact with the appropriate fire department will be performed. h) AUD’s Project Manager will be notified on a daily basis with the same information. i) Should the fire department respond to the target area during the actual smoke testing, all testing will cease immediately and the McKim & Creed field supervisor in charge will contact the fire unit responding to answer any questions that the fire department officer may have. j) All testing activity must cease when any resident/occupant complains of smoke entering their residence/establishment. McKim & Creed’s field personnel will then attempt to isolate where the smoke is entering the affected building and make the occupant aware of what the problem may be. All defective plumbing found inside will be documented appropriately for future reference. The occupant will be advised to have the defect repaired by a registered plumber. k) During the actual smoke testing, McKim & Creed field personnel will scout the area for smoke escaping from ground sources, area way drains, roof vents, storm drain structures, etc. All sources of RDI/I should be photographed, measured, drawn, and documented accordingly with addresses, data, and sketches. The smoke test form will identify which sewer reach is being tested by its component identification. A Smoke Testing Letter Report will be prepared to identify the results of the smoke testing activity. The report will also include identification of the proposed scope of work associated with the necessary dye water tracing/flooding activity. B. Dye Water Testing - Dyed water testing/flooding will be used to perform leak investigations, test manhole connections and locate cross connections between sanitary and storm sewer systems. Dyed water flooding will be accomplished by flooding the ground surface or a pipe segment with color-dyed water to simulate a storm water runoff condition. Dyed water flooding may or may not be performed in conjunction with CCTV inspection. McKim & Creed assumes up to fifteen (15) dyed water tests will be required as part of the storm water inflow source identification. Dyed water testing shall be performed on questionable or suspected inflow sources, so that positive identification and quantification can be made. Dyed water testing locations shall be approved by AUD prior to implementation. Water for dye testing will be furnished by AUD from approved locations. Public sector dyed water flooding shall be conducted through an injection of a large volume of water, colored by non-toxic dye, into a designated catch basin or storm drain section that crosses or is in close proximity to a sanitary sewer. Priority shall be given to storm drains that tested positive during smoke testing. The storm drain will normally be plugged to simulate surcharged conditions. The flooding results shall include the following information:  Evidence of dyed water in manholes downstream from the ponding area, stream crossing, or other suspected sources where the dyed water is placed;  Time of travel from contributing source to manhole sampled, and the concentration of the dyed water;  A CCTV camera shall be used in the suspected sewer that crosses under the storm drain pipe to document any direct or indirect cross connection. During each test, sanitary sewers, storm drains, and curb lines located downstream of the sources shall be monitored for signs of dyed water. The quantity of dye concentrate and water used will vary depending on pipe size and the quantity of flow and debris in each line section. Documentation shall be a combination of handwritten log sheets, sketches, and photographs. The I/I Field Inspection Procedures for Dyed Water Flooding are as follows: a) There will be no testing performed on days when the ambient temperature does not rise above the freezing point. b) A mixture of water and any approved dye coloring substance will be introduced to the identified source. McKim & Creed field staff will be stationed immediately downstream on the local sanitary and storm sewer lines. Observations, whether positive or negative, will be documented appropriately. Whenever possible the dyed water point of exit will be recorded by closed circuit television inspection equipment. c) Prior to any testing, the appropriate AUD staff shall be notified of the specific location of testing and what waterways may be affected. d) Fire hydrants used to supply the water source needed will be opened very slowly and closed in the same manner. Should the water be running cloudy or dirty after use, the fire hydrant will be left open at a slow pace until the water clears up. If long term draining is required, McKim & Creed shall notify AUD. Dye testing will also be used to establish which sewer flows have been combined and how the systems are interconnected. The results of the observations of dye testing shall be summarized on standardized forms. The information recorded on the form shall include the upstream manhole number, location of the manhole or line flooding, locations of leaks observed in sanitary sewer pipe, and any other pertinent information regarding the test results. C. Technical Memorandum - Upon completion of the field investigations a Technical Memorandum will be prepared which highlights the work which was completed, identifies the locations where storm water inflow sources were encountered and presents the results of the associated dye water flooding activities. The Technical Memorandum will also include recommendations to abate the storm water inflow sources. The recommendations for repair, rehabilitiation, or replacement will be developed with corresponding budgetary cost opinions. Repair methodologies that will be considered include traditional replacement, and various forms of rehabilitation. Work which can be completed by AUD forces versus a third party contractor will be presented separately. Maps and graphics will be developed illustrating the location of degraded infrastructure and recommended repairs. McKim & Creed will provide the Technical Memorandum in ‘draft form’ for AUD review and comment and schedule a review meeting to discuss the Report results and recommendations. Fee Schedule For the services outlined above, the McKim & Creed shall be compensated for the services as follows: 2nd Street Lift Station Smoke and Dye Testing Area SMB 01.30.2020 2n d S t . L S Commission Meeting Agenda 3/19/2020 2:00 PM Stormwater Program-Watershed Assessment & Analyses, & Inventory &Mapping stormwater Facilities & Storm Conveyance SystemFile reference: 20-014(A) Department:Engineering Department:Engineering Caption:Motion to approve Supplemental Agreement Four for the Phinizy Center for Watershed Assessment & Inventory Project in amount of $89,500 for the continue Watershed Geomorphic data collection and Monitoring System maintenance as requested by AED. RFQ 13-149. (Approved by Engineering Services Committee March 10, 2020) Background:Watershed assessment & analysis, and Inventory and mapping of stormwater conveyance system are warranted to address increasing maintenance needs and comply with federally mandated regulations. Historically, watershed assessments and flood mapping and modeling have provided Augusta-Richmond County with limited data to make informed decisions about flooding, creek health relative to Georgia water quality standards, and planning. Receiving Streams Inventory and Raingage Operation (Tasks C&D) provide significantly more actionable data that can be integrated into better stormwater management decisions for the county and also lays the foundation for more detailed water quality work in the future. Analysis:Augusta Commission on February 18, 2014 approved funding for phase 1 of the project for data inventory and assessment. A Phase approach was developed as a result of available funding constraints to complete the project. Tasks C & D are in progress and funds are needed to continue progressively constructing Raingage network and stream hydrologic data gathering work in local creek basins. Financial Impact:Funds are available in Stormwater Utility Funds. Alternatives: Cover Memo 1) Do not approve and find alternative ways to continue stream hydrologic data gathering needed for stormwater system and drainage system improvements. Recommendation:Approve Supplemental Agreement four for the Phinizy Center for Watershed Assessment & Inventory Project in amount of $89,500 for the continue Watershed Geomorphic data collection and Monitoring System maintenance as requested by AED. Funds are Available in the Following Accounts: Funds are available in SWU Funds 581-044320-5211110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Part 2. Stormwater Utility: Watershed Assessment Phase • Rain gauge network development and maintenance: $70,000 This program forms the data backbone for Augusta-Richmond County’s stormwater program. Data from this network will allow for more accurate assessments of creek basin water budgets, which will be important for flood risk, MS4 compliance, and stormwater maintenance schedules. o Maintain existing rain gauge network of 12 sites at 2-4 week intervals (as needed) ▪ Maintain 3 additional level logger sites (5 loggers) • Service 5 hobo loggers ($1600 - batteries/calibration) o Add 3-5 new rain gauge stations o Maintain website, and maintain data backup o Maintain 3 additional level logger sites (5 loggers) ▪ Service 5 hobo loggers ($1600 - batteries/calibration) o Constantine Engineering will be responsible for website, data backup, and annual report • Bathymetric monitoring at rain gauge sites: $19,500 This project is intended to provide data on channel stability to supplement information gathered during previous geomorphic assessments and on-going TSS (total suspended solids) monitoring. Data gathered will aid in understanding whether specific stream segments are in disequilibrium by monitoring for changes in channel shape and size to detect signs of excessive erosion or deposition. These data can be used as a check on the results of the geomorphic assessment, to identify whether there is a relationship between rates of change and TSS data, to identify potentially problematic areas, and to provide a data set for comparison among sites to aid in further investigations of factors related to the presence and magnitude of channel instability. o Perform quarterly bathymetric measurements at rain gauge/water level sites where possible (10 sites existing sites, 3-5 new sites) o Deliverable: Annual report that summarizes data (SA04) – For changes greater than $20,000) AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, Phinizy Center for Water Sciences, Consultant, entered into a contract with Augusta- Richmond County on February 18, 2014, for Engineering Design Services associated with the Stormwater Utility Fee Implementation Project No. 581-044320-5211120, File Reference No. 20-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: It is agreed that as a result of the above described modification the contract amount is increased by $89,500.00 from $607,760.00 to a new total of $697,260.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Phinizy Center for Water Sciences, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2020 RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY PHINIZY CENTER FOR WATER SCIENCES AUGUSTA, GEORGIA Hardie Davis, Jr., Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta Richmond County Project Number(s): 581-044320-5211120 Supplemental Agreement Number: 4 Purchase Order Number: 242217 Additional services for the continued Watershed Geomorphic Data collection & Monitoring System Commission Meeting Agenda 3/19/2020 2:00 PM Telfair Street Improvements Project Design Services for Roadway ImprovementsTIA Project Number: RC07-000148 / PI#0011409RFP Item: 18-266 Department:Engineering Department:Engineering Caption:Motion to approve supplemental funding (SA1) for Engineering Phases of Design Consultant Services Agreement to Goodwyne, Mills & Cawood (GMC) in the amount of $183,540.00 for the Telfair Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18- 266. (Approved by Engineering Services Committee March 10, 2020) Background:The Telfair Street Improvements is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in the July 31, 2012 referendum. The Telfair Street is a Band 3 project. The project improvements consist of improving roadway safety by resurfacing, reconstructing the existing curb and gutter, replacing sidewalks and improving the storm water system. The project will improve pedestrian safety at intersections with new high visibility crosswalks. New street landscaping will be provided, where possible, to enhance pedestrian use and improvement of roadway aesthetics. In May 2019, commission approved award of the design phase of the project to GMC. The roadway design is in progress and supplement services are warranted for gathering additional survey data, including auxiliary efforts. Analysis:On May 7, 2019 the Augusta Commission approved to move the project from preliminary initial concept to design. The project is in the design phase and supplemental professional services are needed for design completion. The purpose of this supplement is to complete needed survey data. Financial Impact:Project TIA Funds.Cover Memo Alternatives:1). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve supplemental funding (SA1) for Engineering Phases of Design Consultant Services Agreement to Goodwyne, Mills & Cawood (GMC) in the amount of $183,540.00 for the Telfair Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. Funds are Available in the Following Accounts: Project TIA Funds: 371-041110 (JL T15040148)-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15040148. This request if for Supplemental Agreement Number One to Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 1,076,550$ TIA Funds 183,540$ 1,260,090$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15040148 Telfair Street Improvements (RFP #18-266) Goodwyne, Mills & Cawood (GMC) in the amount of $183,540.00 for the Telfair Street Improvement Project. Funding is available in the TIA project budget. 2/28/2020 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15040148 Telfair Street Improvements (RFP #18-266) CPB AMOUNT CPB ADDITION New SOURCE OF FUNDS CPB CPB TIA Project 371-041110/5212115-T15040148 ($1,076,550) ($183,540) ($1,260,090) TOTAL SOURCES: ($1,076,550) ($183,540) ($1,260,090) USE OF FUNDS ENGINEERING 371-041110-5212115/T15040148 $1,076,550 $183,540 $1,260,090 TOTAL USES: $1,076,550 $183,540 $1,260,090 2/28/2020 CPB#371-041110-T15040148 2/28/2020 CPB#371-041110-T15040148 2/28/2020 (SA1 – For changes greater than $25,000) February 2020 ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 371-041110-T15040148 GDOT Number (s): RC07-000148 PI 0011409 Supplemental Agreement Number: 1 Purchase Order Number: 19ENG736 WHEREAS, We, Goodwyne, Mills, & Cawood (GMC)., entered into a contract with Augusta- Richmond County on July 31, 2012 for engineering design services associated with the improvements to Telfair Street. Project RC07-000148, PI 0011409, File Reference No. 19-014 (T), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering Services to include additional survey for Telfair and ancillary roadways. It is agreed that as a result of the above described modifications the contract amount is increased by $183,540.00 from $1,076,541.00 to a new total of $1,260,081.00 Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Goodwyne, Mills & Cawood (GMC). Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned item, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY Goodwyne, Mills & Cawood (GMC). AUGUSTA, GEORGIA Hardie Davis, Mayor Approved Date: Approved: Date: [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Commission Meeting Agenda 3/19/2020 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting held March 3, 2020 and the Special Called meetings held March 10, 2020 and March 11, 2020. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda Commission Chambe r - 3t3t2020 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. williams, Garrett, sias, Fennoy, Frantom, M. williams, Davis, D. williams, Hasan and clarke members of Augusta Richmond County Commission. INVOCATION: Reverend Moses D. Anderson, Pastor Historic First Ebenezer Baptist Church. PLEDGE OF ALLEGIANCE TO TI{E FLAG OF TIIE LINITED STATES OF AMERICA. Employee of the Year A. Congratulations! Ms. Evelyn Chanti, Department,2019 Employee of the Year. E 2019 EOY Accolade -_Evelvn Chanti.pdf IH ItemAoprovalsheet.html Motions Motion Motion Textr ype Presentation is made to Ms. Evelyn Chanti as the 2019 Employee of the Year. Robert E..Knox, Jr. Leadership Institute B. congratulations! February years of Service Recipients. Information Made Seconded MotionBy By Result Technology Item Action: None Item Action: None IE ItemAoorovalsheet html Motions Motion Made Seconded Motion i;;" Motion Text By By Resurt Presentations are made to the February Years of Service Recipients. Robert E..Knox, Jr. Leadership Institute C. Congratulations! Mayor Pro Tempore Sean Frantom on receiving the Robert Item E. Knox, Jr. Leadership Certificate of Excellence from the Georgia Municipal Action: Association and University of Georgia Institute of Government. None B ltemAnorovelSheet.html Motions Motion Made Seconded Motion ,il.. Motion Text By By Result Recognition of MaYor Pro Tem Sean Frantom on receiving the Robert W. Knox, Jr. LeadershiP Certificate of Excellence from the Georgia Municipal Association and University of Georgia Institute of Government. 2020 CSRA Heart Walk D. #Team One Augusta American Heart Association 2020 CSRA Heart Walk. Item (Requested by the Administrator) Action: None IB ltemApprovalSheet.html Motions Motion Made Seconded Motion i;;- Motion Text By By Resuu Recognition of #Team One Augusta American Heart Associatio n 2020 CSRA Heart Walk. CONSENT AGENDA (Items L2A) PUBLIC SERVICES 1. Motion to approve New Location: A.N. 20-03: request by Ginger Rene ltem Thomas for a consumption on premise Liquor, Beer & Wine License to be Action: used in connection with Cliffism's located at 2416 Windsor Spring Rd. Suite Approved 2. There will be Dance. District 6. Super District 10. (Approved by Public Services Committee X'ebrua ry 25, 2020) E aN.zo-3.oof lB ItemAnnrovalsheet html Motions Motion - ----- Motion TextIype ^ MotionApprove Motion B AN.2o-2.pdf B ItemApnrovalsheet.html Motions Motion Motion TextI ype Made By Seconded By Made By Seconded By to approve. Commissioner Commissioner h Passes l0-0. Sammie Sias Bobby Williams rasses Motion Result Motion Result 2. Motion to approve New Location: A.N. 20-02: request by Eldridge A. Item Burns, Jr. for a consumption on premise Liquor, Beer & Wine License to be Action: used in connection with Topgolf USA AG, LLC dba Topgolf Flex located at Approved 437 Topgolf Way. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee February ZSr2020') Motion to approve. Approve Mr. Frantom abstains commissioner commissioner Motion passes g-0 _1' sammie Sias Bobby williams Passes 3. Motion to approve New Location: A.N. 20-04: request by XieYue Lin for a Itemon premise consumption Liquor, Beer & Wine License to be used in Action: connection with Kung Fu Crab House located at 2801 Washington Rd. Suite Approved 105. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee February 25r2020\ E LN.zo-l.por B ItemApprovalsheet.html Motions Motion Motion - ""^"" Motion Text Made By Seconded ByType Result ^ Motion to approve. Commissioner CommissionerApprove vtltio, passes 10-0. Sammie sias Bobby williams Passes 4. Motion to approve the Director's Purchase Authority in the amount of Item $25,000.00 as approved by the Aviation Commission at the January 30th, Action: 2020 Aviation Commission Meeting. (Approved by Public Services Approved Committee Februa ry 25, 2020\ lB ltemApprovalsheet.html Motions Motion Motion:""'"" Motion Text Made By Seconded ByType Result ^ Motion to approve. Commissioner CommissionerApprove ru;,io, Passes 10-0. Sammie Sias Bobby williams Passes 5. Motion to increase the Daniel Field grant budget by $268,650. The additional Item local match $4,430 will come from fund balance appropriation. (Approved by Action: Public Services Committee FebruarY 25,2020) Approved B cDoT letter.pdf lB ItemAnnrovalSheet.html Motions Motion Motion Text Made By seconded By Motion Type r'lvrrv' r !41 Result ^ Motion to approve. Commissioner CommissionerApprove ,]tton Passes 10-0. Sammie sias Bobby williams Passes 6. Motion to approve request by Miranda Wade for a Massage Operator License Item to be used in connection with Miranda's Therapeutic Touch Massage located Action: at 3458 Peach Orchard Rd. Suite B. District 6. Super District 10. Approved (Approved by Public Services Committee February 25,2020) B mirandasmassaqe l.pdf lB ItemApprovalsheet.html Motions []i1'" Motion Text Made By seconded By f.'.iilrype a _-..^_,^ Motion to approve. Commissioner CommissionerApprove vtotion pasies 10-0. sammie sias Bobby williams Passes 7. Motion to approve amending Augusta, Georgia Code, Noise, Section 3-6-2 (b Item and d), so as to amend the hours for events at the Olmstead Stadium, 78 Action: Milledge Road, and to provide an effective date. (Approved by Public Approved Services Committee February 25, 2020) lB Noise Ordinance Olmstead Stadium 78 Milledqe Road 202002l2.docx B ltemApprovalsheet htmt Motions Hil" Motion rext Made By seconded By fffiir ype A ---^-.^ Motion to approve. Commissioner CommissionerApprove Motion pasies 10-0. Sammie Sias Bobby williams Passes 8. Motion to approve the amended leased area for the Warrior Alliance Double Item Eagle Performance Center. (Approved by Public Services Committee Action: February 25,2020) Approved B t-wA - r,xtibit t.ndf B Tl,t_- Exhibit_l,.odf B ItemAoprovalsheet.html Motions f#:"" |r;,.,"" Made By Seconded MotionBy Result Denv Motion to Commissioner Ben Dies for lack of---J deny. Hasan Second Motions Motion Motion Text'r'ype Motion to approve. Voting No: Commissioner John Clarke, Commissioner Approve Brandon Garrett, Commissioner Ben Hasan, Commissioner Bobby Williams. Motion Passes 6-4. Motions Motion Motion TextI ype Substitute motion to deny. Voting No: Commissioner Mary Davis, Commissioner William Fennoy, h CommisionerL'CNV- J Sean.Frantom, Commissioner Brandon Garrett, Commissioner Sammie Sias, Commissioner Marion Williams. Motion Fails 4-6. Made By Seconded By Motion Result Commissioner William Fennoy Made By Commissioner Bobby Williams Commissioner Mary Davis Passes Seconded By f.".til Commissionerilil;;^^-^Fals ADMINISTRATIVE SERVICES 9. Motion to approve District Attorney's office requests the purchase of one Item Ford Explorer, $30,130.00, from Allan Vigil Ford. Bid Item L9- Action: 215. (Approved by Administrative Services Committee February 25, Approved 2020) B 19-215 -_Tab Sheet DA.pdf B 19-215 Advertisement to Paper.pdf B lg-zts rnr.pof E Recommendation Letter from Department.pdf lB Mail List and Demandstar Planholders.pdf [B Georgia Procurement Registry Vendor Summary.pdf B ltemApprovalsheet html Motions Y::*1" Motion Text Made By Seconded By Motion Type '.'--- -'t --------- -'l Result A .^.^-^-,^ Motion to approve. Commissioner CommissionerApprove vtotion passes 10-0. Sammie Sias Bobby williams Passes 10. Motion to approve Engineering Department-Maintenance Division request Item to approve purchase one new compact all-wheel steer loader from Bobcat of Action: Augusta for $67,679.12. Bid Item 19-207. (Approved byAdministrative Approved Services Committee Februa ry 25,- 2020\ B t9-207 Trb Sheet-Compact All Wheeled Steer Ldr.xlsx E 19-207 OFFICTAL TAB SHEET.xts.pdf B 19-207 Advertisement to Paper Revision.pdf B 19-207 Department Recommendation of Award.pdf B Mail List and Demandstar Planholders.pdf B Georgia Procurement Registry Vendor Summary.pdf E ItemApprovalsheet.html Motions Motion Motion Text Made By Seconded By Hr|fi'rype A ---^_.^ Motion to approve. Commissioner CommissionerApprove Motion pasies 10-0. Sammie sias Bobby williams Passes 11. Motion to approve Richmond County SherifPs Office request to purchase ltem 27 pursuit utility vehicles, $1,107,756, from Wade Ford. Bid Item lg-lTL Action: (Approved by Administrative Services Committee February 2512020) Approved B 19-171 Order Sheet.pdf E RCSO-RP Evals.Ddf E 19-170 - 7l Advertisement to Paper.pdf B t9-t7t oFFICIAL TAB sHEET.pdf B 19-171 Department Recommendation of Award.pdf lH Mail List and Demandstar Planholders.pdf IB Georgia Procurement Reqistry Vendor Summrry.pdf E ItemApprovalsheet.html Motions Motion Motion- ----- Motion Text Made By Seconded ByTvne -.'--- -'I --------" -'t ResultJL a ___-_.-___ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Sammie Sias Bobby williams Passes PUBLIC SAFETY 12. Motion to approve Richmond County Sheriffs Office request of funding to Item support the Georgia Emergency Management Agency (GEMA) Region #5 Action: Chemical, Biological, Radiological, Nuclear, Explosive (CBRNE) team; in Approved the amount is 522,400.00. (Approved by Public Safety Committee February 25,2020') E Grant Application Repsonse Team.pdf lB Response Team 2019-2020 Award.pdf B ItemApprovalsheet.htmt Motions X:11"" Motion rext Made By seconded By Hr|ilI ype ^ Motion to approve. Commissioner CommissionerApprove vtttion passes 10-0. sammie Sias Bobby williams Passes 13. Motion to accept a grant award in the amount of $17,500.00 from the ltem Department of Homeland Security for the Richmond County Sheriffs Office Action: Bomb K-9 Unit. The monies will assist RCSO in sustaining the Bomb-K-9. Approved (Approved by Public Safety Committee FebruarV 25,2020) B k-9 Grant Apptication.pdf B Award letter -k-9 Grant 2019-2020.pdf E ItemApprovalsheet.html Motions Motion Motion Text Made By seconded By MotionTYPe Result a -_-.^_-^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Sammie Sias Bobby williams Passes 14. Motion to approve the allocation of funding for the Richmond County Item Sheriffs Office (RCSO) in the amount of $69,000.00 to implement the Action: Department of Homeland (DHS) State Homeland Security Grant Program. Approved (Approved by Public Safety Committee F'ebruary 25,2020) E Bomb Grant 2019-2020 award.ndf IB Grant-aoolication_Bomb_Grant.odf lB ItemAonrovalsheet html Motions X:jt1" Motion Text Made By seconded By MotionlYPe .---- -'r --------- -J Result a _^-^..-__ Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Sammie Sias Bobby williams Passes 15. Motion to approve the award of Bid ltem #20-128 Furniture and Exercise ltem Equipment for New Fire Station 2 to Modern Business Furniture and Action: authorize the Mayor to execute the appropriate documents. (Approved by Approved Public Safety Committee February 25,2020) B 20-128 Advertisement to paper.pdf E 20-128 Official Tabulation Sheet.pdf E zo-tzs ntpn.nor IB 20-128 Dept Recommendation of Award,pdf E lurit List.odf B Georsia Procurement Resistrv Vendor Srrmmnru nrtf B DRAFT Contract for Furniture Station 2.docx IB ltemApprovalsheet,html Motions f#:" Motion Text Made By seconded By Htjf a _-_-_.__-_ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Sammie Sias B#; w;ilt*", Passes FINANCE 16. Motion to approve Civil and Magistrate Court budget transfer request: Item $17,000.00 be transferred from Org. Key 101021613/Object Code 5lll2l0 Action: (Perm Part-Time S&W-Regular) to Object Code 5212999 (Other Approved Professional Services). (Approved by Finance Committee February 25, 2020) lB 2020-25-02 Asenda Item Masistrate Court Asenda.odf lE ItemAnprovalsheet.html Motions Motion Made Seconded Motion i;;" Motion Text By By Resuu It was the consensus of the Commission that this item be deleted from the agenda without objection at the request of Civil and Magistrate Court. 17. Motion to approve authorizing the Administrator to appropriate no more ltem than $10,000 from contingency funds for matching grant funds required for a Action: veterans' cemetery. (Approved by Finance Committee February 25r2020) Approved E Veterans Cemeterv Resolution 201909.pdf E 2020-24-02 Fundinq Reouest Veterans Cemeterv.pdf lH ItemAnnrovalSheet.html Motions [Iotion Motion Text Made By Seconded By Motion Type ivrvttvtr r LAl Result ^ .-.-..---- Motion to approve. Commissioner CommissionerApprove vtotion Passes 10-0. Sammie Sias Bobby williams Passes PETITIONS AND COMMUNICATIONS 18. Motion to approve the minutes of the regular meeting held February 18, Item 2020 and the Special Called meeting February 25,2020. Action: Approved E Resular Commission Meetins Februarv 18 2020.odf B Catled Commission Meetinq February 25 2020.pdf lB ltemApprovalsheet.html Motions X:jl"' Motion Text Made By seconded By Motion'l.ype ''---- -'t --------- -J Result A -_-^-.^ Motion to approve. Commissioner CommissionerApprove Motion pasies 10-0. sammie sias Bobby williams Passes SUBCOMMITTEE Pension Committee 19. Motion to approve an Ordinance and Resolution Adopting the 2020 Item Restatement of the Georgia Municipal Employees Benefit System Defined Action: Benefit Retirement Plan II and General Addendum. (Approved by the Approved Pension Committee February 18, 2020) B ltemApprovalsheet.htmt Motions X:jl" Motion rext Made By seconded By f*tjiir ype A -..-^-.^ Motion to approve. Commissioner CommissionerApprove Motion pasies 10-0. Sammie Sias Bobby williams Passes APPOINTMENT(S) 20. Motion to approve the appointment of Mr. Michael Woods to the Augusta Item Housing & Community Development Citizens Advisory Board representing Action: District 2. Approved B TBQ Michaet Woods HCD.pdf E ltemApprovalsheet.html Motions ilil:'" Motion rext Made By Seconded By f""rllir" A ---^_.^ Motion to approve. Commissioner Commissioner hApprove Motion Passes l0-0. Sammie Sias Bobby Williams Passes :I :!.'('f END CONSENT AGENDA'I'T * * AUGUSTA COMMISSION 3BDA20 AUGUSTA COMMISSION RBGULAR AGENDA 3t3t2020 (Items 2l-26) ADMINISTRATIVE SERVICES 21. Discuss the authority level of the Compliance Director as it relates to Item workplace complaints and/or unfair practices. (Requested by Commissioner Action: Marion Williams) Approved B ItemAnorovalsheet html Motions Motion Motion:"""" Motion Text Made By Seconded ByType Result Motion to approve Approve receiving ilris item ff##,:'Ji*er ;:rffi:;f*'as information. It was the consensus of the Commission that this item be received as information. 22. Discuss process for hiring headhunter relating to filling the position of Item administrator. (Requested by Commissioner Marion Williams) Action: Rescheduled IB ltemAoorovalsheet,html Motions Motion Made Seconded Motion i;;;- Motion Text By By Resuu It was the consensus of the Commission that this item be referred to the next Administrative Services Committee. 23. Receive 2019 report from Finance Dept. regarding overtime payouts for Item employees in the Augusta Utilities Department. (Requested by Action: Commissioner Marion Williams) None B ltemAnorovalsheet html Motions Motion Motion Text Seconded Motion r YPe By Result A report will be given back to the Commission on the overtime in the Construction/IVlaintenance division of the Utilities Department. 24. Discuss/receive information relative to the procurement process for small Item equipment purchases under $1,500.00 (Requested by Commissioner Marion Action:Williams) None E ltemAoorovalsheet.html Motions Motion rtr_1:_ m Made Seconded MotionType Motion Text By By Resurt Discussion was held regarding this item. ENGINEERING SERVICES 25. Ms. Joyce Law, Lucy C. Laney Museum of History regarding historical Item markers and monuments in the City of Augusta. (Requested by Action: Commissioner Bill Fennoy - referred from February 25 Engineering Approved Services ) B 2020-06-02 Corev Rosers Lanev C. Lapev.pdf B Policv Placement of Historical-l\Iarkers.Mounments.ndf B ItemAoorovalsheet.html Motions IVlotion Motion -^""'"" Motion Text Made By Seconded ByType t'rvrrvu r var Result Motion to approve tasking Mr. Fennoy along with Ms. Joyce Law to bring back a recommendation to the next Engineering Services Committee regarding whether a new App rov e : l?#,'$:1'l,iJ f ,,1',n. ffffi,: t l*.' ; :fffi :s i oner pas s e s members would be or whether they join with the existing Heritage Trail committee to develop a process for the placement of local historical markers. Motion Passes 10-0. APPOINTMENT(S) !S. Appoint Robert S. Wynn and Jane Ellis to fill two open seats on Downtown Development Item Authority. (Requested by Commissioner Mary Davis) Action: Approved B 2O2O DDA ADDt..Ddf lE 2020-03-03 Aqenda ltem DDA Appt..pdf E ItemAnnrovalsheet.html Motions Motion Made Seconded Motion i;; Motion Text By By Resutt Mr. Fennoy nominates Mr. James Heffner to replace Dr. Natalie McLeod. voting No: commissioner Passes John Clarke. Motion Passes 9-1. Motions Motion Motion Text Made Seconded MotionTYPe By By Result Ms. Davis nominates Ms. Jane Ellis to replace Mr. DavidHutchison. passes Motion Passes l0-0. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 27. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Upcomins Meeti 1 CALLED MEETING COMMISSION CHAMBER March 10, 2020 Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, March 10, 2020, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. Mr. Mayor: Good morning, everybody. We’ll call this meeting to order. All right. We’ve got enough. The Chair recognizes Attorney Brown. 1. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. Brown: Good morning, Mr. Mayor, Commissioners. We would request a motion to go into executive session for the purposes of pending and potential litigation, real estate and personnel. Mr. Mayor: The Chair recognizes Mayor Pro Tem. Mr. Frantom: So moved. Mr. Hasan: Second. Ms. Davis and Mr. B. Williams out. Motion carries 8-0. [EXECUTIVE SESSION] Mr. Mayor: Okay. The Chair recognizes Attorney Brown. 2. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia’s Open Meeting Act. Mr. Brown: Mr. Mayor, Commissioners, we request a motion to execute the closed meeting affidavit. Mr. Hasan: So move. Mr. Garrett: Second. Mr. Mayor: Voting. 2 Motion carries 10-0. Mr. Mayor: All right, the Chair recognizes Attorney Brown. Mr. Brown: Mr. Mayor, we request a motion to adopt a Resolution authorizing the settlement of all claims by Betty Henson in the amount of $30,000. Mr. Mayor: The Chair recognizes the Mayor Pro Tem. Mr. Frantom: So moved. Mr. Garrett: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Mayor: The Chair recognizes Attorney Brown. Mr. Brown: We request a motion to adopt a Resolution authorizing the settlement of all claims by Gabriel Robledo and Maria T. Robledo and Blanco Robledo in the amount of $14,500. Mr. Mayor: The Chair recognizes the Mayor Pro Tem. Mr. Frantom: So moved. Mr. Hasan: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Mayor: Attorney Brown. Mr. Brown: We request a motion to adopt a Resolution authorizing the settlement of all claims by Brianna M. White in the amount of $9,000. Mr. Mayor: The Chair recognizes the Mayor Pro Tem. Mr. Frantom: So moved. Mr. Hasan: Second. Mr. Mayor: Voting. 3 Motion carries 10-0. Mr. Mayor: All right, the Chair will entertain a motion to provide a Letter of Consistency with the Solid Waste Management Plan of Augusta for Dixon Airline Road Landfill C & D purposes. Mr. Frantom: So moved. Mr. Garrett: Second. Mr. Hasan: I’d make a substitute motion. Mr. Mayor: All right. The Chair recognizes the commissioner from the 6th for a substitute motion. Mr. Hasan: I’d make a motion to deny the Letter of Consistency to Dixon Airline, oh, excuse me, go ahead. Mr. Mayor. Mr. Mayor: Continue, sir. Mr. Hasan: I’d like to make a motion to deny the Letter of Consistency. Mr. Mayor: Attorney Brown. Mr. Brown: Mr. Mayor, for clarification does the Commission like to have a Letter of Inconsistency to be issued? Mr. Hasan: Exactly. Mr. Mayor: Okay, all right. The substitute motion that is before us is to issue a Letter of Inconsistency with, yes, you have a second. Okay. All right. Voting. All right, you’re voting on providing, the substitute motion that is before us is a Letter of Inconsistency with Augusta’s Solid Waste Management Plan. Ms. Davis, Mr. B. Williams, Mr. Frantom, Mr. Garrett and Mr. Clarke vote No. Motion ties 5-5. The Mayor votes No. Motion fails 5-6. Mr. Mayor: We’re back to the main motion and this motion is to issue a Letter of Consistency with Augusta’s Solid Waste Management Plan. Mr. M. Williams: Roll call vote, Mr. Mayor. The Clerk: Mr. Clarke. 4 Mr. Clarke: Yes. The Clerk: Ms. Davis. Ms. Davis: Yes, ma’am. The Clerk: Mr. Fennoy. Mr. Fennoy: I’m abstaining. The Clerk: Mr. Frantom. Mr. Frantom: Yes, ma’am. The Clerk: Mr. Garrett. Mr. Garrett: Yes. The Clerk: Mr. Hasan. Mr. Hasan: No. The Clerk: Mr. Sias. Mr. Sias: No. The Clerk: Mr. Bobby Williams. Mr. B. Williams: Yes. The Clerk: Mr. Dennis Williams. Mr. D. Williams: No. The Clerk: Mr. Marion Williams. Mr. M. Williams: Present. The Clerk: That motion fails, Mr. Mayor. 5-3-2. Mr. Mayor: All right. Attorney Brown, Madam Clerk, I believe that’s all the business before us. The Clerk: Yes, sir. 5 Mr. M. Williams: (inaudible) looking in the queue when you were looking at the attorney earlier. Mr. Mayor: I’m sorry, Commissioner. All right, the Chair recognizes the commissioner from the 9th. Mr. M. Williams: Thank you, Mr. Mayor. Mr. Mayor: I’m sorry, I didn’t – Mr. M. Williams: I understand. We’ve got this equipment but it ain’t being used. Mr. Mayor, we made a motion to go into legal today and according to the law we named those items that we were going to be discussing in legal. But this is not the first time, Attorney Brown, that we went into legal and had a list of things that we were supposed to discuss and we didn’t do it. Now we come out and we signed the affidavit as if we went in legal and did what we voted to go in legal to do. I want this to be the last time that we named those items that were going to be in legal and be discussed and we didn’t do that. I mean I know everybody’s got other things that they think are more important I guess than this elected official’s job but we took an oath to do that and I’m feeling some kind of way now that we done went into legal several times and not finished the business at hand. This business out here, committee, is very important as well. I get that but it is equally important to do the business that’s on our legal and so when we sign an affidavit and my name was not on it, the last committee meeting they tried to get a chairman. I refused to be the chairman and the chairman signed the affidavit that stated we went into legal and did what (inaudible) said this government and we did not do that. I want to make sure that it is the last time that we go into that situation because we are breaking the law ourselves when we do that and I guess I would refer to our attorney Fennoy. Well, Mr. Brown might be a better attorney for that one to help me understand. Mr. Mayor: Well, Attorney Brown. Mr. Brown: Yes, sir, I understand what you’re saying, however, the closed meeting affidavit will only reflect the matters that were actually discussed. What was initially motion was to include more items than were discussed therefore the closed meeting affidavit will only reflect the categories of items that were discussed, however, I do understand what you’re saying that we motioned for one level of discussion and had a limited level of discussion. Mr. M. Williams: Those items had to be specified. Just from being here a long time I understand that those items had to be specified what we go into legal about and we specified those items. When we get into legal and don’t discuss them then that means that we are violating our own rules so I just wanted to bring it to this body, Mr. Mayor. This is my last term and I’m planning to take it and go out with a bang. I’m not sitting here anymore and letting stuff slide by. I’m tired of sliding. Mr. Mayor: Duly noted. Thank you, sir. Committee meetings. [MEETING ADJOURNED] 6 Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on March 10, 2020. ______________________________ Clerk of Commission 1 CALLED MEETING COMMISSION CHAMBER March 11, 2020 Augusta Richmond County Commission convened at 1:30 p.m., Wednesday, March 11, 2020, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. ABSENT: Hons. Davis, Frantom and M. Williams, members of Augusta Richmond County Commission. Mr. Mayor: All right, the Chair recognizes Attorney Brown for a motion. 1. LEGAL MEETING A. Pending and potential litigation Mr. Brown: Mayor and Commission, we request a motion to go into executive session for the purpose of pending and potential litigation. Mr. Hasan: So move. Mr. D. Williams: Second. Mr. Mayor: All right, I’ve got a motion and second. Voting. Mr. Fennoy: Does it take six votes to go into executive session? Mr. Mayor: It does. The Y is the right one today. Y is the right one today. Motion carries 7-0. [EXECUTIVE SESSION] Mr. Sims: In the absence of the Mayor we ask that the body elect a Chair. Mr. Sias: Commissioner Fennoy. Mr. Garrett: Second. Mr. Fennoy: Attorney Brown, what’s your pleasure? 2. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia’s Open Meeting Act. 2 Mr. Brown: We would request a motion, Mr. Chair, to execute the closed meeting affidavit. Mr. Hasan: So move. Mr. Sias: Second. Mr. Fennoy: We’ve got a motion and a second. All in favor. You don’t have to go by the screen. Mr. Sias: Stop trying to be in charge. Motion carries 7-0. Mr. Fennoy: All right. Attorney Brown. Mr. Brown: We would request one motion, Mr. Chair, and that motion would be a motion to approve in order to be in compliance with the Consent Order by the Environmental Protection Division of the Department of Natural Resources for the State of Georgia, Case No. EPD-SW-2859 that the following be authorized by this Commission: Authorize the Director of Environmental Services along with the Director of Engineering and the Deputy Administrator to allocate an additional up to $500,000 for needed resources in terms of engineering and leachate management. Also to authorize the purchasing of an additional D8 CAT dozer. 3. Authorize an additional Landfill operations staff to keep current with the Landfill operation as required by the Consent Order and 4. Authorize Landfill operation exempt staff compensation for extended work in order to remain in compliance with the Consent Order. Mr. Fennoy: Commissioner Sias. Mr. Sias: So move. Mr. Hasan: Second. Mr. Fennoy: We’ve got a motion and second. All in favor. Motion carries 7-0. Mr. Fennoy: Mr. Attorney, are there any more business before this Commission? Mr. Brown: No, sir. Mr. Fennoy: All right. Ya’ll can go home. 3 [MEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on March 11, 2020. ________________________ Clerk of Commission Commission Meeting Agenda 3/19/2020 2:00 PM Pension Committee Department: Department: Caption:Motion to approve an Ordinance Adopting the 2020 Restatement of the Georgia Municipal Employees Benefit System Defined Benefit Retirement Plan II and General Addendum. (Approved by the Commission on March 3, 2020 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Premeasured tarp system Department: Department: Caption:Discuss the action taken by the commission on March 3, 2020 to utilize a trial run of using a premeasured tarp system to help with servicing yard waste piles and report back the results to the Engineering Services Committee. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Appointment Community Service Board Department: Department: Caption:Consider recommendation from the Community Service Board of East Central Georgia d/b/a Serenity Behavioral Health System to appoint Thomas J. "Jeff" Drake to fill the unexpired term of Lonnie "Jim" Showman. Background:See supporting documentation. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo TALENT BANK INFORMATION QUESTIONNAIRE To be completed by persons desiring to volunteer their services on the 5 r ~~-0~' C ~7 ~(,~~}-~~'~- o ~ ~ (, Authority, Board or Commission for Augusta, Georgia. NOTE: Any information entered on this questionnaire would become public information upon your submission appointment. Email Address -~'''~ (~i(D~- ~2~p~ , ~~9V~ Date 7i ~ ~~ 1. Name ~d I'~10~5 ~ a ~l~ ~ ~ !J~ T Home Phone —7 f~ • ~~ ~- U ~ °l ~ Bus Phone Home Address S dC~ ~ o ~-~ 1 G~ ~/~ ~ ~(C.~G~1Jk', Street /~- P~ ~3 ~ County State f ~r ~~~7d ~i Zip 3. Date of Birth ~ ~ ~t' ~7 ~ Sex: Male ~C Female 4. Registered Voter: Yes_ No 5. Voting District 6. Martial Status: Single Married Separated_ Engaged Divorced 7. Education: High School ~ ~~~wC'Y~~ ~ ~G~ ~.G~00 ~,_. College ~ EDP~~ ~- 1 r~ S % (? V'r~ Q ~ ~(-~~COG( 8. Relatives working for the City or County: !" ~ 9. Occupation:, 10. Race: White African-American Asian American Spanish Surnamed American Indian Other 11. List Boards you presently serve on: L ~~C~ (c.. so h3 ~ ~- M t L'`~ y 12. List any area in which you have a particular interest or expertise. G~U V"~ ~`,' S~fZ V l CF S h~/S~-vo2iC F-'f~s~✓ ~4-~~4~ ~~ ~ ~N E~,.~ C~ ~ulcher Ha ler .~L~ ATTORNEYS AT LAWSINCE 1946 March 6, 2019 EMAIL: lbonner(u~augustaga.~ The Honorable Lena J. Bonner, Clerk of Commission Augusta Commission Municipal Building, 535 Telfair Street, Suite 220 Augusta, Georgia 30901 Post Office Box 1477 Augusta Georgia 30903-1477 One IOth Street, Suite 700 . Augusta, Georgia 30901 Telephone: (706) 724-0171 Direct Fax: (706) 396-3602 Direct Phone: (706) 828-2602 Email: ssanders@fulcherlaw.com Admitted in GA only RE: Commission Agenda Item —Community Service Board of East Central Georgia d/b/a Serenity Behavioral Health System Recommendation of Thomas J. "Jeff' Drake for Appointment Our File No. 4876-1 Dear Ms. Bonner: The Community Service Board of East Central Georgia ("the CSB"), the governing board of Serenity Behavioral Health System, respectfully requests that the Augusta Commission consider, at the next appropriate meeting, the appointment of Thomas J. "Jeff' Drake to the board as one of Richmond County's two appointed representatives. Mr. Drake would fill the board seat vacated by the resignation of Lonnie "Jim" Showman on August 22, 2019. Mr. Drake meets the requirements to serve on the CSB under Georgia law and is willing to serve. He would fill the current term of Mr. Showman, which runs through June 30, 2022. Mr. Drake's talent bank form is attached. Please let me know if you need any additional information or if you have any questions. Please also let me know when the Commission or appropriate committee will consider the recommendation. Thank you. SLS:eIe cc: Mr. N. Staten Bitting, Email: sbittin~(a~fulcherlaw.com Mr. Charles Williamson, Email: cwilliamson(a~serenitybhs.com Ms. Audrey Hopkins, Email: areville(a~serenitvbhs.com Commission Meeting Agenda 3/19/2020 2:00 PM Frantom employment with Top Golf. Department: Department: Caption:Mayor Pro Tem Sean Frantom's employment with the Topgolf Entertainment Company. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM COVID-19 government operations Department: Department: Caption:Discuss COVID-19 government operations and Commission meeting procedures. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Administrator's Office Plan of Action addressing Covid-19 Department: Department: Caption:Update from the Administrator's Office Plan of Action addressing Covid-19. (Requested by Commissioner Bobby Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Commission Meeting Agenda 3/19/2020 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo