HomeMy WebLinkAbout2020-02-04 Meeting AgendaCommission Meeting Agenda
Commission Chamber
2/4/2020
2:00 PM
INVOCATION:Reverend Dr. Timothy R. Green, Jr., Pastor, Jenkins Memorial CME Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Years of Service
A.Congratulations! January Years of Service Recipients. Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B.Mr. Reis James, Business Development/Recruiter Ironworkers Local 709.
(Requested by Commissioner Mary Davis)Attachments
C.Update from Messrs. Don Clarke, Bob Young and Robert Mauldin
relative to the Georgia State Veterans Cemetery. (Requested by
Commissioner Dennis Williams)
Attachments
CONSENT AGENDA
(Items 1-28)
PLANNING
1. Z-20-01 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by WSM
Ventures, LLC, on behalf of Evans Best, LLC, requesting a change of
Attachments
zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General
Business) affecting property containing 0.36 acres and known as 3133
Washington Road. Tax Map 011-0-025-02-0 DISTRICT 7 1. The
current development standards and regulations shall be met when
submitting a site plan. (Approved by Commission January 21, 2020 -
second reading)
PUBLIC SERVICES
2.Motion to approve Planning & Development Department
recommendations to amend Augusta, Georgia Code, SIDEWALK
ENCROACHMENTS, Section 3-8-11 so as provide regulations for right-
of-way encroachments / sidewalk café, definitions to include
entertainment zone, permit requirements, and general regulations and to
provide an effective date. (Approved by Commission January 21,
2020- second reading)
Attachments
3.Motion to approve Planning & Development Department
recommendation to amend Augusta, Georgia Code, Noise, Section 3-6-2
(b and d), so as to amend the hours for events in the Entertainment Zone,
to Waive the Second Reading, and to provide an effective date.
(Approved by the Commission January 21, 2020 - second reading)
Attachments
ADMINISTRATIVE SERVICES
4.Motion to approve Environmental Service Department requests the
purchase of one new pickup truck at a cost of $26,320 from Allan Vigil
Ford - Bid Item 19-280 (Approved by Public Services Committee
January 28, 2020)
Attachments
5.Motion to approve Fleet Management requests to purchase four vehicles
for the Marshal’s Office totaling $106,908. Bid Item 19-172 (Approved
by Administrative Services Committee January 28, 2020)
Attachments
6.Motion to approve a request from Juvenile Court to purchase one new
2020 Ford Transit, 15-passenger Van at $35,328. (Approved by
Administrative Services Committee January 28, 2020)
Attachments
7.Motion to approve Housing and Community Development Department’s
(HCD's) request to provide Laney Walker/Bethlehem Revitalization
Funding to contract with Arbory Tree Services to clear seven (7) lots on
Boyd Lane, identified at properties: 918, 922, 924, 930, 932, 936 & 938
Boyd Lane. This project will be completed in order to develop seven (7)
single-family, detached homes. (Approved by Administrative Services
Committee January 28, 2020)
Attachments
8.Motion to approve HCD’s Rehabilitation Program Lien Restructure
request. (Approved by Administrative Services Committee January
28, 2020)
Attachments
9.Motion to approve recruitment process to fill Administrator's
position. (Approved by Administrative Services Committee January
28, 2020.)
1)- Commission review current Administrator’s job description; once
agreed on final job description.
2) - Task HR Director to meet with General Counsel to make sure job
description is in compliance with applicable law. 3) - Once review is
completed by HR Director and General Counsel, the commission will
select an Executive Recruiter/Headhunter/Executive Search
Firm. Recruitment for the Administrator’s position will be national in
scope.
4) - Recruiter/Headhunter shall meet with the commission for
clarifications and details on the process as well as to determine Augusta’s
vision, goals and objectives.
5) - Once recruitment process is completed; the recruitment consultant
will screen candidates and present the top 12 candidates to the
commission for evaluation. Recruiter will meet with the commission to
narrow down to the final 7 top candidates who will be presented to the
Mayor. The Mayor shall present as many as three top candidates for
appointment along with his recommendations.
Attachments
10.Motion to approve the recommendations from HCD to solicit through an
RFP the services of a museum management consultant to assist with the
development of the James Brown Gallery in the Penny Savings Bank
Building and to determine the highest and best use of the property in this
regard.(Approved by Administrative Services Committee January 28,
2020)
Attachments
PUBLIC SAFETY
11.Motion to approve Resolution - Honorary Road Name for the 1200
Block of Druid Park Ave to David Peterson Way. (Approved by the
Commission January 21, 2020)
Attachments
12.Motion to approve Resolution Road Name Change From Entrance to
Augusta Municipal Golf Course to Jim Dent Way. (Approved by
Augusta Commission January 21, 2020)
Attachments
13.Motion to award RFP #19-267 Debris Monitoring & Financial Recovery
Services to Witt O'Brien's LLC and to authorize execution of the
Contract Documents. (Approved by Public Safety Committee January
28, 2020)
Attachments
14.Motion to award RFP #19-268 Debris Removal Services to Ceres
Environmental Services, Inc. and to authorize execution of the Contract
Documents. (Approved by Public Safety Committee January 28,
2020)
Attachments
15.Motion to waive the hiring procedures of Section 800.011 of the
Personnel Policies and Procedures Manual for the testing and recruitment
of high schools seniors in the Richmond County School System.
(Approved by Public Safety Committee January 28, 2020)
Attachments
16.Motion to approve the award of RFQ Item #19-251 Architectural Design
Services - Training Center/EOC Building to Johnson Laschober &
Associates and authorize the Mayor to execute the appropriate
documents. (Approved by Public Safety Committee January 28, 2020)
Attachments
ENGINEERING SERVICES
17.Motion to approve the award of Bid Item #19-283 Mack Granite 64
Grapple Truck. There were five respondents to the bid, with Attachments
Environmental Products Group, meeting all requirements of the bid.
(Approved by Engineering Services Committee January 28, 2020)
18.Motion to approve the award of Bid Item 19-254 - Articulated Dump
Truck. There were two respondents to the bid, with Yancey Brothers
meeting all of the bid requirements.(Approved by Engineering Services
Committee January 28, 2020)
Attachments
19.Motion to approve bid award Item 19-296 Deans Bridge Road MSW
Landfill Phase III-2019 Gas Collection and Control System (GCCS)
Expansion to SCS Field Services, the lowest responsive bidder.
(Approved by Engineering Services Committee January 28, 2020)
Attachments
20.Motion to approve tasking the Engineering and Utilities Departments
with forming an internal task force to look at the hydrology and
engineering and other aspects of what we need to develop a plan and path
forward for keeping the pool in place relative to the Lock and
Dam. (Approved by Engineering Services Committee January 28,
2020)
Attachments
21.Motion to approve utilizing a trial run of using a premeasured tarp
system to help with servicing yard waste piles and report back the results
to the committee.(Approved by Engineering Services Committee
January 28, 2020)
Attachments
22.Motion to approve the installation of 6 street lights in the Manchester
Section 8B development with an annual cost of $1,080.00. Also approve
the creation of a new lighting tax district for the 27 lots within Section
8B. Funding is available in Street Lighting budget account
#2760416105312310.(Approved by Engineering Services Committee
January 28, 2020)
Attachments
23.Motion to approve the installation of 32 street lights in the Southampton
Section 7 development with an annual cost of $5,760.00. Also approve
the creation of a new lighting tax district for the 68 lots within Section 7.
Funding is available in Street Lighting budget account
Attachments
#2760416105312310. Requested by AED (Approved by Engineering
Services Committee January 28, 2020)
24.Motion to authorize the execution of a Joint Funding Agreement with
the U. S. Department of the Interior U. S. Geological Survey (USGS) for
the operation, modeling and analyzing of monitoring wells to investigate
water levels and water quality for Augusta's groundwater production
facilities.(Approved by Engineering Services Committee January 28,
2020)
Attachments
PETITIONS AND COMMUNICATIONS
25.Motion to approve the minutes of the regular meeting held January 21,
2019 and the Special Called meeting January 28, 2020. Attachments
APPOINTMENT(S)
26.Motion to ratify the ARC Legislative Delegation appointments of Ms.
Cher Best to fill the unexpired terms of Ms. Gwen Roundtree (Decease)
to the ARC Library Board of Trustees; and Mr. Nathan W. Vick to the
Augusta Historic Preservation Commission due to the resignation of Mr.
Clyde Lester.
Attachments
27.Motion to approve the reappointment of Mr. Paul Thompson to the
Augusta Tree Commission representing District 2. Attachments
28.Motion to approve the appointment of Ms. Valerie Kelly to the Augusta
Historic Preservation Commission representing District 5.Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
2/4/2020
AUGUSTA COMMISSION
REGULAR AGENDA
2/4/2020
(Items 29-34)
ADMINISTRATIVE SERVICES
29.Motion to approve Correction of Inequities Created by Compensation
Study. (No recommendation from Administrative Services
Committee January 28, 2020)
Attachments
ENGINEERING SERVICES
30.Discuss the sub par customer service provided by the Environmental
Services Department. (Requested by Commissioner Sammie Sias)Attachments
31.Update from Engineering Department - improved lighting on Ellis Street.
(Requested by Commissioner Sammie Sias)Attachments
32.Augusta, GA Central Business District Parking Management Plan
Service Area. (Requested by Commissioner Sammie Sias)Attachments
APPOINTMENT(S)
33.Motion to approve the appointment of one from the following
nominations from the Richmond County Hospital Authority:
1) Sanford Loyd
2) Catherine Knox
3) James Sherman, M.D.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
34.Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
2/4/2020 2:00 PM
Invocation
Department:
Department:
Caption: Reverend Dr. Timothy R. Green, Jr., Pastor, Jenkins
Memorial CME Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Years of Service
Department:
Department:
Caption:Congratulations! January Years of Service Recipients.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Mr. Reis James, Business Development
Department:
Department:
Caption:Mr. Reis James, Business Development/Recruiter Ironworkers
Local 709. (Requested by Commissioner Mary Davis)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Update Georgia State Veterans Cemetery
Department:
Department:
Caption:Update from Messrs. Don Clarke, Bob Young and Robert
Mauldin relative to the Georgia State Veterans Cemetery.
(Requested by Commissioner Dennis Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Z-20-01
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-01 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by WSM Ventures, LLC, on behalf of Evans Best,
LLC, requesting a change of zoning from Zone B-1
(Neighborhood Business) to Zone B-2 (General Business)
affecting property containing 0.36 acres and known as 3133
Washington Road. Tax Map 011-0-025-02-0 DISTRICT 7
1. The current development standards and regulations shall be
met when submitting a site plan. (Approved by Commission
January 21, 2020 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Entertainment Zone Right-of-Way Encroachment
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve Planning & Development Department
recommendations to amend Augusta, Georgia Code,
SIDEWALK ENCROACHMENTS, Section 3-8-11 so as
provide regulations for right-of-way encroachments / sidewalk
café, definitions to include entertainment zone, permit
requirements, and general regulations and to provide an effective
date. (Approved by Commission January 21, 2020- second
reading)
Background:At the November 6, 2018, regular meeting the Commission
approved the recommendations outlined by Commissioner
Frantom and the Entertainment Zone Committee regarding the
defined entertainment zone area, an amendment to the noise
ordinance, encroachment on the sidewalks, and the use of food
trucks….The current Sidewalk Encroachment ordinance
(Section 3-8-11), under certain conditions, allows for the use of
the sidewalk for the placement of planters, merchandise, and
table and chairs in front of restaurants…. During 2019, the
Entertainment Zone Committee met several times,
predominantly to discuss the placement of tables and chairs on
the sidewalks. It was determined that the current ordinance
needs to be updated.
Analysis:The current sidewalk ordinance is dated and does not include
regulations required to effectively administer the code. The
proposed amendments provides for conducting business on
certain public sidewalks, defines the Entertainment Zone
boundaries, and outlines the permitting process to include an
annual regulatory fee.
Financial Impact:The proposed Ordinance amendment includes a $25.00
application fee and an annual $25.00 regulatory fee.
Cover Memo
Alternatives:Do not approve.
Recommendation:Approval
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
INDEMNITY STATEMENT
Right-of-Way Encroachment / Sidewalk Café Permit
WHEREAS, _____________________________________________has submitted an application for a
Right-of-Way Encroachment Permit / Sidewalk Café Permit to Augusta, Georgia, in connection with
____________________________________________________________________ business located at
_____________________________________________________________________Augusta, Ga; and
WHEREAS, conducting Sidewalk Café business on public right-of-way is allowed only through a
permitting process; and
NOW, THEREFORE, in consideration of Augusta, Georgia, issuing a Right-of-Way Encroachment
Permit / Sidewalk Café Permit for the use of public property as provided for in Augusta, GA. Code,
Section 3-8-11, Right-of-Way Encroachment Permit / Sidewalk Café Permit,
_________________________________________________shall indemnify and save harmless Augusta,
Georgia, the Augusta Commission, and their employees, agents, elected officials and officers, against any
and all damages to property or injuries to or death of any person or persons, and shall defend, indemnify
and save harmless Augusta, Georgia, the Augusta Commission, and their employees, agents, elected
officials and officers, from any and all claims, demands, suits, actions or proceedings of any kind of
nature, of or by anyone whomsoever, in any way resulting from or arising out of Augusta, Georgia,
approving said Right-of-Way Encroachment Permit / Sidewalk Café Permit dated, _______________,
20__________, and submitted by ___________________________________ .
This Indemnity Agreement is binding on the applicant / business _____________________________
_________________________________________who agrees that said permit is non-transferable, and
that said permit will expire upon the earlier of transfer of ownership, change in use of the establishment,
or termination, suspension or revocation of a business tax certificate.
Signed, Sealed and Delivered
This _____ day of ____________________, 20_____
in the presence of :
_________________________________ ______________________________________
Witness Witness
____________________________________________________________________________________
Applicant / Business Owner______________
______________________________ Commission Expires:_____________________
Notary Public
ENCROACHMENT PERMIT
APPLICATION FORM
Planning & Development Department
535 Telfair Street, Suite 300
Augusta, GA 30901
Office: (706) 821-1796, Fax: (706) 821-1806
LOCATION OF ENCROACHMENT (Business Name / Address where applicable):
__________________________________________________________________________________________
If there is no address adjacent to proposed encroachment, describe limits by nearest existing street intersections.
APPLICANT INFORMATION (PLEASE PRINT)
FULL NAME: _____________________________________________________________________________
MAILING ADDRESS: ______________________________________________________________________
PARCEL NUMBER: _______________________________________________________________________
PHONE: ___________________________________ CELL: ___________________________________
EMAIL ADDRESS: ________________________________________________________________________
PROJECT INFORMATION
DESCRIPTION OF ENCROACHMENT: _______________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
PERIOD OF TIME FOR ENCROACHMENT: INDEFINITE or OTHER:_____________________________
(circle one)
SIGNATURE: _______________________________________________
Applicant agrees that if this application is granted, applicant shall indemnify, defend and hold harmless Augusta
GA, its officers, agents, and employees against any and all liability, claims, actions, causes of action or
demands, whatsoever against them, before administrative, quasi-judicial, or judicial tribunals of any kind
whatsoever, arising out of, connected with or caused by the applicant’s placement, erection, use (by applicant or
any other person or entity) or maintenance of said encroachment or until such time that this permit is revoked.
Applicant further agrees that upon the expiration of the permit for which this application is made, of granted or
upon the revocation thereof by Augusta GA, applicant will at his own expense, remove the same from public
property or right-of-way where the same is located, and restore said public property of right-of-way to the
condition as nearly as that which it was before the placing, erection, maintenance, or existence of said
encroachment.
Applicant further agrees to obtain and keep all liability insurance required by Augusta GA. in full force and
effect for however long the encroachment remains. Applicant shall furnish the Planning & Development
Department with a Certificate of Insurance evidencing sufficient coverage for bodily injury or property damage
liability or both and required endorsements evidencing the insurance required. The type(s) and amount(s) of
insurance coverage required are:
Residences: Homeowners General Liability coverage in the amount of at least $300,000
Commercial: Commercial Liability coverage in an amount of at least $1,000,000
The Commercial Liability policy must identify Augusta GA and its mayor, commission, officers, agents,
employees, and designated volunteers as Additional Insureds.
ENCROACHMENT PERMIT REQUIREMENTS
1) Application
2) Copy of Augusta, Georgia Occupational License (for Commercial)
3) Drawing; minimum 8 ½” x 11” showing location of encroachment relative to existing street including
roadway, curb & gutter, sidewalk, and property or nearest street intersection. Drawing must include all
necessary information for permit reviewer to locate proposed encroachment in the field and assist in
making a determination regarding your request. For Sidewalk Café, drawings must include:
A. Dimensions of encroachment area, length and width in relation to establishment,
B. Distance to nearby existing sidewalk obstacles,
C. Dimensions of all nearby pedestrian clearances, and
D. Completed Indemnification
4) Type and Amount of Insurance Coverage for encroachment;
A. Residence – Homeowners General Liability coverage in the amount of at least $300,000.
B. Commercial – Commercial General Liability coverage in the amount of at least $1,000,000.
C. Additional Insured Verbiage (for Commercial only): “Augusta GA, its mayor, commission,
employees, agents, and volunteers are added as additional insured’s with respect to
(encroachment description).”
{:1/ro"o Office of the Administratorr'9 I *t
I A Janice Allen Jacksou, Adnritrisirator
Jarvis Sims, Deputy Adminittrator
Tony McDonald, Deputy Adnrinistrator
Suite 910 Municiprl Building
5-15 fclfair Street - AUGUSTA, GA ,0901
(706) 82t-24O0 FAX (706) 8r r-28re
November 6, 2018
lrEMo To FrLJ
Tle Augusta, Georgia Commission, at their regular meeting held on Tuesday, November 6, 2018 qproved lhe
remmmendations ou0ined by the Entertainmenl Zone Committee regarding trc defined entertainment zone aroa, an amendment
to lhe noise ordinance, encroachmenl on the sidewalks ad the use of food trucks. (ffioved by Public 9ervices Comrnittee
October 30, 2018)
qlLh"" -t,
ORDTNANCE NO.
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 3, CHAPTER 8,ARTICLE I, STREETS AND SIDEWALKS, SECTION 3-8-I I SIDEWALKENCROACHMENTS; SO AS TO PROVIDE FOR ENCROACHMENTS AND CoNDUCTINGBUSINESS ON CERTAIN PUBLIC SIDEWALKS, DEFINITIONS TO INCLUDEENTERTAINMENT ZONE, PERMIT REQUIREMENTS, AND GENERAL REGULATIONS;TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODESECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO WAIVE THE SECONDREADING; TO PROVIDE AN EFFECTIVE DATE AND FoR OTHER PURPOSES.
NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT ISHEREBY ORDAINED BY THE AUTHORITY OF SAME THAT THE AUGUSTA,GEORIGA RIGHT-OF-WAY ENCROACHMENT ORDINANCE IS AMENDED, ASFOLLOWS:
SECTION 1. Title 3, Chapter 8, Article I, Streets and Sidewalts, Section 3-8-l l Sidewalk
Encroachments,is hereby amended by deleting this section in its entirety, AND new Section 3-g-11 is hereby inserted to replace the repealed section as set forth in "Exhibit A,,hereto.
SECTION 2. This ordinance shall become upon adoption.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this _ day of 2020_
Hardie Davis, Jr.
As its Mayor
Attest:
Lena J. Bonner, Clerk of Commission
Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ,2020and that such Ordinance has not been modified or rescinded as of-the date ne.eof a.ra tn"
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle,
Date:
WAIVE SECOND READING
,,EXHIBIT A"
Sec. 3-8-11. Right-of-Way Encroachments / Sidewalk Caf6 Permit - Restaurants
Section 3-8-11.1 In General
There shall be no physical encroachments or conduct of business on public sidewalks in
Augusta-fuchmond County, except where buildings on lots, which udioin such public sidewalks,are set back ten (10) feet or less from the right-of-way line upon which such sidewalks arelocated. On the sidewalks in front of such lots there is hereby designated a right-of-way
encroachment zone. The following items may be placed within thJright-of-iuy .rr"rouchment
zone directly in front of such lots, subject to the other provisions of this section: tables andchairs; planters; and benches; sandwich board type signs (not to exceed twelve (12) square feetin area nor five (5) feet in height, nor be less than thre" 1:;'f""t in height); and, merchandisewhich, by local community standards, is not deemed to be objectionable, vulgar, distasteful,
obscene br offensive.
(a) All merchandise placed on public sidewalks shall be removed daily from the sidewalk afternormal business hours. Approval from the Planning & Development iepartment for theplacement of merchandise is required, however a permit is not issued.
(b) No items may be placed on public sidewalks in violation of this code.
Section 3-8-11.2. Definitions
(a) Sidewalk Cafe. The term "sidewalk cafe" shall mean the location and possible use of
furnishings which shall be limited to tables, umbrellas and/or chairs on the public sidewalk as
permitted in this chapter and operated as an extension of a food establishment and which
sidewalk cafe shall be an incidental activity of the establishment. The width of the sidewalk shall
be measured from the face of curb to the right-of-way line. A sidewalk cafd requires approval
through a permitting process as described in this code section. The sidewalk area that may be
used for a sidewalk caf6 is described below:
(l) SIDEWALK THAT IS LESS THAN l0'WIDE:No "sidewalk caf6" encroachments
are allowed.
(2) SIDEWALK THAT IS l0' UP TO 19' IIIDE: No more than five (5) feet from the front
property line provided, however, a minimum of five (5) feet shall be provided at all times
for continuous, unobstructed pedestrian traffic on the sidewalk between the sidewalk
encroachments and the curb; there must be a minimum of 36" of unobstructed passage to
the nearest obstacle: i.e. tree, fire hydrant, etc.
(3) SIDEWALK THAT IS 20' WIDE OR MORE: No more than ten (10) feet, from the
front property line provided, however, a minimurn of ten (10) feet shall be provided at all
times for continuous, unobstructed pedestrian traffic on the sidewalk between the
sidewalk encroachments and the curb; there must be a minimum of 36" of unobstructed
passage to the nearest obstacle: i.e. tree, fire hydrant, etc.
(b) Merchondise: The term "merchandise" can include art, clothes, books, etc. The sidewalk area
that may be used for displaying merchandise is described below:
(1) No more than five (5) feet from the front property line provided, however, there must
be a minimum of 36" of unobstructed passage to the nearest obstacle: i.e. tree, fire
hydrant, etc.
(c) Director. The term "Director" shall mean the Director of the Augusta Planning &
Development Department, or his designee.
(d) Permittee.The term "permittee" shall mean the recipient of a sidewalk cafe permit under the
terms and provisions of this chapter.
(e) Entertainment Zone. The term "Entertainment Zone" shall mean that area of Augusta,
Georgia, in the Central Business District that is bounded by the Savannah River to the north,
Greene Street to the south, Fifth Street to the east and Thirteenth Street to the west.
Section 3-8-11,3. Permit
It shall be unlawful for any person to operate a sidewalk cafe in the Entertainment Zone except
as permitted in this Chapter. It shall be unlawful for any person to operate a sidewalk cafe as
described in this ordinance without a permit issued by the Director, or to fail to comply with all
sections of the sidewalk cafe ordinance. Such permit shall be renewed annually by payment of
regulatory fee at the time business licenses are renewed. (a)The issuance of a sidewalk cafe
permit shall not be construed or interpreted to convey any vested property rights or any leasehold
rights or interests to any person or business. The holder of a permit shal have the right to enforce
trespass laws within a sidewalk cafe area. Permittee's use of the sidewalk cafe area is subject to
the riehts of utilitv companies pursuant to franchise or easement. Prior to acceptance of a permit,
a permittee shall acknowledge that permittee has inspected the sidewalk area and determined that
the area is suitable for its purposes and that it assumes all risks associated with its use of such
(1)
(2)
(3)
area. The provisions of this chapter are subject to change with amendment(s) by the Augusta
Commission from time to time.
(b)Sidewalk cafe permits are non-transferable. Permits will expire upon the earlier of transfer of
ownership, change in use of the establishment, or termination, suspension or revocation of a
business tax certificate.
Section 3-8-11.4 Aoplication
Any person desiring to operate a sidewalk cafe shall submit an application, on a form prescribed
by the Director to the Planning & Development Department. The application shall include, but
not be limited to, the following:
Name of applicant;
Name, address, and telephone number of establishment;
A copy of a valid Augusta, Georgia occupational tax certificate for the establishment of which
the sidewalk cafe will be an incidental activity;(4\ A signed Indemnity and a copy of a current certificate of insurance in the amounts and
categories required by section 3-8-l 1.6 of this chapter.(5) A sketch identifying the perimeter area, the dimensions of the area, and the dimensions from
perimeter to curb or nearest obstacle. ,
Sec.
The per4it application / encroachment permit fee to operate a sidewalk cafe shall be twenty-five
dollars ($25) which includes one (1) inspection. Each additional inspection is twenty-five dollars
($25.00). A regulatory fee of twenty-five dollars ($25) is paid at the time the permitapplication
is approved. The regulatory fee of twenty-five dollars ($25) is paid annually at the time the
business license is renewed. Restaurants that have tables on the sidewalks on the date this code is
adopted will have two months to comply with the ordinance.
Sec. 3-8-11.6. Reeulations Generallv
Except as otherwise provided herein, a sidewalk cafe shall comply with the following
regulations:
(l) Limitations on area. The area in which a sidewalk cafe is operated shall abut the outside
front wall of the establishment of which it is an extension and shall not extend parallel in either
direction beyond the outside front wall of the establishment. The area permitted for a sidewalk
cafe is stated in Section 3-8-1 1.2 (a) of this code.
(2) Sanitation.lt shall be the responsibility and duty of the establishment to which the sidewalk
cafe encroachment permit is issued to maintain the area covered by the permit in a clean, neat,
and orderly manner at all times. The area shall be cleared of all debris at all times. Pressure
washing by permittee shall be conducted using water only. The use of cleaning agents is
prohibited. All furnishings are to be kept clean, sanitary, safe, and in structurally sound condition
at all times.
applicant shall be provided an explanation of the denial.
(3) Removal offurnishings. All furnishings of a sidewalk cafe, to include tables, chairs, and
umbrellas shall be removed from the public sidewalk area as notified by the Engineering
Department for sidewalk cleaning, repairs, or maintenance. Removal shall be done at permittee's
sole expense.
(4) Each table may be equipped with an umbrella that, when open, shall extend to at least the
same diameter as the table it serves and shall be anchored with a weighted base. Any umbrella
protruding into public space shall be positioned at a minimum height of seven feet. An umbrella
may display the name or logo of the restaurant operating the sidewalk cafe and/or advertise a
product. Each umbrella shall be maintained in good, clean, and operable condition.
(5) Suspension or modification of operation. The Director shall have the authority, upon giving
advanced notice, to require any sidewalk cafe operating in an area created by this section to
suspend operation and clear such area, or to move or modi$ the location or operation of the
sidewalk cafe, for reasons such as, but not limited to:
a. Any permitted special event;
b. Arry street, sidewalk, or utility construction;
c. Any emergency situation; or
d. The protection of the health, safety, and welfare of the public.
(6) The sale and consumption of alcoholic beverages within sidewalk cafes that abut the
establishment's building may be allowed in accordance with Augusta Alcohol Ordinance.
(7) No items, materials (other than furnishings used in the normal operation of the sidewalk cafe),
or trash shall be stored, kept, or maintained within the sidewalk cafe area.
(8) Establishments located on the corner of two streets may apply for a sidewalk cafe permit that
includes both street faces of the establishment.
(9) The permittee shall have the responsibility to ensure that patrons are informed that open
containers of alcohol, if otherwise permitted, are not allowed outside of the permitted sidewalk
cafe area=
(10) Other types of sidewalk encroachments such as the placement of tents on the sidewalk during
Master's Week will be considered by Director / Engineering Department on a case-by-case basis
upon the submittal of the Encroachment Permit Application.
(11) Other types of right-of-way encroachments outside "EntertainmerrtZone" will be considered
by Director / Engineering Department on a case by case basis. The guidelines established herein
will be in effect for all encroachment requests.
Sec. 3-8-11,7 Liabilitv and Insurance
The permittee shall indemni$, defend, save, and hold harmless Augusta, Georgia, its officers
and employees, from any and all claims, liability, damages, and causes of action which may arise
out of the permit or the permittee's activity on the premises. The following is to be submitted
with the completed Encroachment Permit Application:
( I ) Completed Indemnification.
(2) Commercial general liability in the amount of $1,000,000.00 per occurrence for bodily injury
and property damage. Augusta, Georgia must be named as an additional insured on this policy,
and an endorsement must be issued as part of the policy reflecting compliance with this
requirement.
(3) Residential general liability in the amount of $300,000 per occurrence for bodily injury and
property damage. Augusta, Georgia must be named as an additional insured on this policy, and
an endorsement must be issued as part of the policy reflecting compliance with this requirement.
(4) Augusta, Georgia must receive 30 days written notice prior to any cancellation, non-renewal,or material change in the coverage provided.
(5) The permittee must provide an original certificate of insurance as evidence that the aboverequirements have been met prior to issuance of a permit.
11.
probation, suspended and/or revoked by the Augusta, Georgia Commission after a finding of duecause in accordance with Augusta, Georgia Code section 2llig.
Any person or entity receiving a permit hereunder agrees to fully comply with all requirements ofthe Americans with Disabilities Act as currently .*irting or as may be hlreafter amended.
The approval of a sidewalk caf6 encroart *.r,t p"*it is conditional at all times. Any permitissued under this Ordinance is associated with the business tax certificate which may be put on
t-10.
It is hereby declared to be the intention of the Augusta commission that the sections, paragraphs,
sentences, clauses, and phrases ofthis chapter are severable, and ifany phrase, clause, sentence,paragraph, or section of this chapter shall be declared unconstitutional or otherwise invalid bythe valid judgment or decree of any court of competent jurisdiction, such invalidity shall notaffect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this chapter,
since the.same would have been enacted by the mayor and commission without the incorporationin this chapter ofany such invalid phrase, clause, sentence, paragraph, or section.
Commission Meeting Agenda
2/4/2020 2:00 PM
Noise Ordinance Amendment
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve Planning & Development Department
recommendation to amend Augusta, Georgia Code, Noise,
Section 3-6-2 (b and d), so as to amend the hours for events in
the Entertainment Zone, to Waive the Second Reading, and to
provide an effective date. (Approved by the Commission
January 21, 2020 - second reading)
Background:At the November 6, 2018, regular meeting the Commission
approved the recommendations outlined by Commissioner
Frantom and the Entertainment Zone Committee regarding the
defined entertainment zone area, an amendment to the noise
ordinance, encroachment on the sidewalks, and the use of food
trucks.…The current noise ordinance, Section 3-6-2 (b and d),
limits the hours to 11:00 PM; the proposed amendments will
extend the hours in the Entertainment Zone to 12:00 Midnight.
Analysis:The proposed amendments will extend the time for events in the
Entertainment Zone from 11:00 PM to 12:00 Midnight.
Financial Impact:N/A
Alternatives:Do not approve
Recommendation:Approval
Funds are
Available in the
Following
Accounts:
N/A
Cover Memo
REVIEWED AND APPROVED BY:
Cover Memo
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 3, CHAPTER 6,
ARTICLE 18, NOISE, SECTION 3-6-2 (b and d): PROHIBITED NOISE ENUMERATED; SO
AS TO AMEND THE HOURS THAT NOISE CREATED BY RADIOS, PHONOGRAPHS,
SIMILAR DEVICES AND SINGING IN THE ENTERTAINMENT ZONE AS DEFINED IN
AUGUSTA, GEORGIA CODE, SECTION 3-8-11.2(e) IS PROHIBITED; TO REPEAL ALL
CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND
ORDINANCES IN CONFLICT HEREWITH; TO WAIVE THE SECOND READING; TO
PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME, THE NOISE ORDINANCE IS
AMENDED AT IT APPLIES TO THE ENTERTAINMENT ZONE, AS FOLLOWS:
SECTION 1. Title 3, Chapter 6, Article 18, NOISE, Sections 3-6-2 (b and d), are hereby amended
by deleting these sections in their entirety, AND new Sections 3-6-2 (b and d), are hereby inserted
to replace the repealed sections as set forth in “Exhibit A” hereto.
SECTION 2. This ordinance shall become effective upon adoption.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this ___ day of ___________, 2020.
__________________________ Attest:______________________________
Hardie Davis, Jr. Lena J. Bonner, Clerk of Commission
As its Mayor Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2020
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
WAIVE SECOND READING
“EXHIBIT A”
NOISE
Sec. 3-6-2. Prohibited noises enumerated.
The following acts are declared to be loud, disturbing and unnecessary noises in violation of this
chapter, but this enumeration shall not be deemed to be exclusive:
(b) Radios, phonographs, similar devices. The using, operating or permitting to be played, used
or operated of any radio receiving set, musical instrument, phonograph or other machine or
device for the producing or reproducing of sound in a manner as to disturb the comfort, health,
peace or safety of reasonable neighboring inhabitants of ordinary sensibilities. The operation of
any set, instrument, phonograph, machine or device between the hours of 11:00 p.m. and 7:00
a.m. in manner as to be plainly audible at a distance of fifty (50) feet from the building, structure
or vehicle in which it is located shall be a prima facie evidence of a violation of this section.
(d) Yelling, shouting, etc. Yelling, shouting, hooting, whistling or singing on the public streets,
particularly between the hours of 11:00 p.m. and 7:00 a.m. or at any time or place so as to annoy
or disturb the quiet, comfort or repose of persons in any office, dwelling, hotel or other type of
residence, or of any persons in the vicinity.
NOISE
Sec. 3-6-2. Prohibited noises enumerated.
The following acts are declared to be loud, disturbing and unnecessary noises in violation of this
chapter, but this enumeration shall not be deemed to be exclusive:
(b) Radios, phonographs, similar devices. The using, operating or permitting to be played, used
or operated of any radio receiving set, musical instrument, phonograph or other machine or
device for the producing or reproducing of sound in a manner as to disturb the comfort, health,
peace or safety of reasonable neighboring inhabitants of ordinary sensibilities. The operation of
any set, instrument, phonograph, machine or device between the hours of 11:00 p.m. and 7:00
a.m. in manner as to be plainly audible at a distance of fifty (50) feet from the building, structure
or vehicle in which it is located shall be a prima facie evidence of a violation of this section,
except in the Entertainment Zone as defined in Augusta, Georgia Code Section 3-8-11.2(e) in
which the operation of any set, instrument, phonograph, machine or device between the hours of
12:00 Midnight and 7:00 a.m. in manner as to be plainly audible at a distance of fifty (50) feet
from the building, structure or vehicle in which it is located shall be a prima facie evidence of a
violation of this section.
(d) Yelling, shouting, etc. Yelling, shouting, hooting, whistling or singing on the public streets,
particularly between the hours of 11:00 p.m. and 7:00 a.m. or at any time or place so as to annoy
or disturb the quiet, comfort or repose of persons in any office, dwelling, hotel or other type of
residence, or of any persons in the vicinity; and in the Entertainment Zone as defined in Augusta,
Georgia Code Section 3-8-11.2(e) in which yelling, shouting, hooting, whistling or singing on
the public streets, particularly between the applicable hours of 12:00 Midnight and 7:00 a.m. or
at any time or place so as to annoy or disturb the quiet, comfort or repose of persons in any
office, dwelling, hotel or other type of residence, or of any persons in the vicinity.
.
Commission Meeting Agenda
2/4/2020 2:00 PM
2020 - Environmental Services Trucks
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve Environmental Service Department requests
the purchase of one new pickup truck at a cost of $26,320 from
Allan Vigil Ford - Bid Item 19-280 (Approved by Public
Services Committee January 28, 2020)
Background:The Environmental Service Department is requesting the
purchase of one pickup truck to be used by Keeping Augusta
Beautiful for event transportation and towing purposes. Vehicle
Evaluations and Bid tab sheets are attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for 2020 6500 GVWR Pick-up
Truck (Bid #19-280). Invitations to Bid were sent to 18 vendors
with three vendors responding and one being non-compliant. Bid
tab sheets are attached for your review. Bid# 19-280: 2020 Ford
F150 – Allan Vigil Ford - $26,320 - Gerald Jones – $28,744.00
(GJF Denied the Local Vendor Preference Option)
Financial Impact:1 – 2020 Ford F150 = $26,320. The vehicle will be purchased
with department funds. (ACT #: 542-04-4110/54-22210)
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the purchase of 1 - Ford F150 pickup truck for
Environmental Services.
Funds are
Available in the
Following
Accounts:
Capital Outlay:(ACT #: 542-04-4110/54-22210)
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Department: Funds:
BID 19-280
Year 2020 2,020.00$
Brand Ford Ford
Model F150 F150
Delivery Date 90-120 DAYS 90-DAYS ARO
Base Price 5.01 19,550.00$ 21,157.76$
6.06 Super Cab (6.5 ft. bed)2,525.00$ $ 3,902.00
6.13 Tilt/Cruise 215.00$ $ 205.00
6.14 Cab Steps (black)262.00$ $ 228.00
6.16 Power Windows/locks/mirrors 1,088.00$ $ 883.00
6.19 Trailer Tow Package 555.00$ $ 542.00
6.36 Spray Bed Liner 375.00$ $ 400.00
6.43 Delivery Fee 150.00$ $ 50.00
7.04 Trailer Hitch 150.00$ $ 170.00
7.05 Trailer Wiring See 6.19-6.20 $ 40.00
7.06 Trailer Ball 35.00$ $ 30.00
7.08 Window Tint, ext cab 185.00$ $ 180.00
7.14 County Emergency Package 895.00$ $ 898.00
Extra Key 225.00$ $ 58.24
OPTIONS TOTAL 6,660.00$ 7,586.24$
BASE PRICE: 19,550.00$ $ 21,157.76
TOTAL FOR OPTIONS AND BASE PRICE 26,210.00$ 28,744.00$
2018 Ford F-150 (1/2 ton)
Regular Cab, 6 Cyl, 4X2 SWB
Equipment included in base price: EXT COLOR:
3.3L V6 flex fuel engine
6 speed Automatic Transmission INT COLOR:
Factory Installed A/C
AM-FM Radio
Solar Tinted Glass
Power Steering/ABS Brakes
Rear View back up camera
Vynyl 40/20/40 Bench seat
Rubber Floor Covering
Full Size Spare/Step bumper
Auto Lamp Headlights
Short Bed (6.5 ft.)
6500 GVWR
P245/70RX17 Tires
Rain Sensing wipers
5.01
FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 10/08/2019 @ 11:00
Gerald Jones Allan Vigil Ford
Commission Meeting Agenda
2/4/2020 2:00 PM
2020 - Marshal's Office Vehicles
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve Fleet Management requests to purchase four
vehicles for the Marshal’s Office totaling $106,908. Bid Item
19-172 (Approved by Administrative Services Committee
January 28, 2020)
Background:The Marshal’s Office has four older model vehicles that were
involved in the December 13th Flood that damaged each
vehicles electrical system beyond repair:
Asset 209086 – 2009 Chevrolet Impala with 135,595 miles
Asset 209089 – 2009 Chevrolet Impala with 131,385miles,
Asset 212065 – 2013 Ford Interceptor with 135,534miles,
Asset 210073 – 2010 Ford Crown Victoria with 108,823 miles,
Fleet Management will utilize some parts from no more than two
vehicles for parts to be used on wrecked vehicles and the
remaining cars will be offered for parts only on the GovDeals
website.
Analysis:: The Procurement Department published a competitive bid
using the Demand Star application for the Dodge Charger Bid
Number 19-172. The bid tabulation is attached for review. Bid
19-172 – Dodge Charger: Thomson Motor Centre = $26,727;
Akins Ford Corp = $26,905
Financial Impact:The four Marshal’s Vehicles totaling $106,908 will be
purchased using Capital Outlay (ACCT# 272-01-6440/54-
22110).
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the request to replace four vehicles for the Marshal’s
Office Cover Memo
Funds are
Available in the
Following
Accounts:
General Fund Capital Outlay: 272-01-6440/54-22110).
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
BID 19-172
Year 2019 2019
Brand Dodge Dodge
Model Charger Charger
Delivery Date 9-12 weeks 14-16 Weeks
5.03 Marshal Package $ 25,612.00 $ 25,800.00
7.02 1 Each Jotto Desk 425-6175 $ 515.00 $ 505.00
7.15 1 Each Jotto 475-0980 $ 600.00 $ 600.00
OPTIONS TOTAL $ 1,115.00 $ 1,105.00
TOTAL FOR OPTIONS AND BASE PRICE 26,727.00$ 26,905.00$
EXTERIOR COLOR: INDIGO BLUE
INTERIOR COLOR: GRAY/BLACK
FOR ALL DEPARTMENTS- 2019 Dodge Police Charger-BIDS OPENED 3/8/19 @ 11:00
Akins Ford
Corp
Thomson Motor
Centre
Invitation to Bid
Sealed bids will be received at this office until Friday, March 8, 2019 @ 11:00 a.m. for furnishing for Augusta, GA Central
Services Department - Fleet Maintenance
Bid Item #19-172 2019 Dodge Police Charger
Bid Item #19-173 2019/2020 Compact SUV
Bid Item #19-174 2019/2020 Mid-Size 4-Door Sedan
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, February 22, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 31, February 7, 14, 21, 2019
Metro Courier January 31, 2019
OFFICIAL
VENDORS
THOMSON MOTOR CENTRE
2158 WASHINGTON RD NE
THOMSON, GA 30824
AKINS FORD CORP
220 WEST MAY STREET
WINDER, GA 30680
Attachment B Yes YES
Exceptions Yes
E-Verify Number 369935 388164
SAVE Form Yes YES
5.01
Administrative Package-Police
Model Charger
$22,434.00 $23,000.00
5.02
Civil Package
Police Model Charger
$23,248.00 $23,800.00
5.03
Marshal Package
Police Model Charger
$25,612.00 $25,800.00
5.04
Patrol Package V8
Police Model Charger
$28,916.00 $29,081.00
5.05
Traffic Package V8
Police Model Charger
$29,097.00 $29,402.00
5.06
Patrol Package V6
Police Model Charger
$27,933.00 $28,263.00
5.07
Traffic Package V6
Police Model Charger
$28,234.00 $28,564.00
6.01
HEMI 5.7 Liter engine $1,985.00 $920.00
6.02
All-wheel drive Exceptions $1,860.00
6.03
Special exterior paint colors each $500.00 $445.00
Total Number Specifications Mailed Out: 19
Total Number Specifications Download (Demandstar): 1
Total Electronic Notifications (Demandstar): 51
Mandatory Pre-Bid/Telephone Conference: N/A
Total packages submitted: 2
Total Non-Compliant: 0
VEHICLE/OPTIONS REQUIRED
6.00 OPTIONAL ITEMS
Bid Opening Item #19-172 - 2019 Dodge Police Charger
for Augusta, Georgia- Central Services Department-
Fleet Maintenance Division
Bid Due: Friday, March 8, 2019 @ 11:00 a.m.
Page 1 of 4
OFFICIAL
VENDORS
THOMSON MOTOR CENTRE
2158 WASHINGTON RD NE
THOMSON, GA 30824
AKINS FORD CORP
220 WEST MAY STREET
WINDER, GA 30680
Total Number Specifications Mailed Out: 19
Total Number Specifications Download (Demandstar): 1
Total Electronic Notifications (Demandstar): 51
Mandatory Pre-Bid/Telephone Conference: N/A
Total packages submitted: 2
Total Non-Compliant: 0
Bid Opening Item #19-172 - 2019 Dodge Police Charger
for Augusta, Georgia- Central Services Department-
Fleet Maintenance Division
Bid Due: Friday, March 8, 2019 @ 11:00 a.m.
6.04
Police Charger “Convenience
Group”
$427.00 $427.00
6.05
Park Assist Group N/A Standard
6.06
Blind Spot Monitoring $312.00 $312.00
7.01
1 Each Code 3 Model 21TR47MC
THIN LINE LED LIGHT BAR
$1,675.00 $1,665.00
7.02
1 each Jotto Desk 425-6175 console
with 425-6384 ACC ADPT PLT
$515.00 $505.00
7.03
1 each Jotto Desk 425-6260 armrest $50.00 $50.00
7.04
1 each Jotto Desk 425-3704 cup
holder
$50.00 $50.00
7.05
1 each Jotto Desk 425-5630 (Not
Top) HD passenger side mount
laptop stand
$405.00 $405.00
7.06
1 each Sho-Me model 05.6000 six
rocker switch power control-center
$195.00 $140.00
7.07
1 each Sho-Me model 14.0553
three outlet receptacle
$60.00 $60.00
7.08
3 Waytek Rocker Switches, two for
lights (front/rear) and one for siren,
mounted on the dash at the right
side of the steering wheel
$21.00 $21.00
7.09
1 each ATD-7974 Heavy Duty
battery jumper cable connection
$240.00 $235.00
7.00 OUTFITTER’S SPECIALTY ITEMS
Page 2 of 4
OFFICIAL
VENDORS
THOMSON MOTOR CENTRE
2158 WASHINGTON RD NE
THOMSON, GA 30824
AKINS FORD CORP
220 WEST MAY STREET
WINDER, GA 30680
Total Number Specifications Mailed Out: 19
Total Number Specifications Download (Demandstar): 1
Total Electronic Notifications (Demandstar): 51
Mandatory Pre-Bid/Telephone Conference: N/A
Total packages submitted: 2
Total Non-Compliant: 0
Bid Opening Item #19-172 - 2019 Dodge Police Charger
for Augusta, Georgia- Central Services Department-
Fleet Maintenance Division
Bid Due: Friday, March 8, 2019 @ 11:00 a.m.
7.10
2 sets of Feniex industries FN-H-
2209BW Cannon Blue/White 12
LED
$515.00 $505.00
7.11
1 each Code3 HDLNBKT-CH15
bracket w/ 2 Code3 MR6-B light
Heads mounted above rearview
mirror
$320.00 $320.00
7.12
1 each Feniex Industries FN-0416-B
light stick w/ 2 FN-4016 brackets
Mounted in rear deck
$390.00 $390.00
7.13
1 each Carson Manufacturing SA-
361-20 Defender hands-free, Siren
Controller
$240.00 $240.00
7.14
1 each Feniex Industries S-2009
speaker with in grille mounting
bracket
$210.00 $210.00
7.15
1 each Jotto 475-0980 High
Security/High Visibility Cage with
locking sliding window, with
transparent upper side filler panels
$600.00 $600.00
7.16
1 each Jotto 475-0994 lower
extension plate with toe kick
$135.00 $135.00
7.17
1 each Jotto Desk 475-0421 secure
grid side window barriers
$220.00 $220.00
7.18
1 Jotto Desk 475-0421 Secure Grid
side window barriers
$220.00 $220.00
7.19
1 each Jotto Desk 475-0749 pre
molded rear Bio seat, grey in color
$460.00 $460.00
Page 3 of 4
OFFICIAL
VENDORS
THOMSON MOTOR CENTRE
2158 WASHINGTON RD NE
THOMSON, GA 30824
AKINS FORD CORP
220 WEST MAY STREET
WINDER, GA 30680
Total Number Specifications Mailed Out: 19
Total Number Specifications Download (Demandstar): 1
Total Electronic Notifications (Demandstar): 51
Mandatory Pre-Bid/Telephone Conference: N/A
Total packages submitted: 2
Total Non-Compliant: 0
Bid Opening Item #19-172 - 2019 Dodge Police Charger
for Augusta, Georgia- Central Services Department-
Fleet Maintenance Division
Bid Due: Friday, March 8, 2019 @ 11:00 a.m.
7.20
1 each Jotto Desk 475-0267 pre
molded floor pan, grey in color
$230.00 $230.00
7.21
1 each Jotto Desk 475-0192 GR-87
Vertical mount single gun rack.
With handcuff key over-ride and
electric lock
$395.00 $395.00
7.22
Push bumper – Go Rhino model
5077 installed
$495.00 $495.00
7.23
Headlight guard – Go Rhino
5077WHD installed
$470.00 $470.00
7.24
# 35 window tint film application to
include 6” windshield strip
$150.00 $150.00
7.25
Fire Extinguisher $55.00 $55.00
Delivery Schedule 9-12 Weeks ARO 14-16 Weeks ARO
2019 DODGE CHARGER AUTOMOBILE, POLICE MODEL
Page 4 of 4
Commission Meeting Agenda
2/4/2020 2:00 PM
2020 Juvenile Court Van
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve a request from Juvenile Court to purchase
one new 2020 Ford Transit, 15-passenger Van at $35,328.
(Approved by Administrative Services Committee January
28, 2020)
Background:The Juvenile Court is requesting the acquisition of one 15-
Passenger Van to be utilized for the Courts Education Program.
The van will pick up children from home/school and transport
them to the program.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for 2019/2020 15 Passenger Van
(Bid #19-210). Invitations to Bid were sent to 18 vendors with
two vendors responding. Bid tab sheets are attached for your
review. Bid #19-281 – 2020 Ford Transit T350: Wade Ford =
$35,328; Allan Vigil Ford = $35,891
Financial Impact:1- 2020 Ford T350 Van @ $35,328. (SPLOST VII ACCT# 329-
03-1310/54-22110)
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:: Approve the purchase of one 15-Passenger Van at $35,328 for
the Juvenile Court using SPLOST VII funding.
Funds are
Available in the
Following
Accounts:
(SPLOST VII ACCT# 329-03-1310/54-22110) JL 216036001
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
BID 19-281
Year 2020 2020
Brand Ford Ford
Model Transit Transit
Delivery Date Feb-20 20-24 Weeks
5.01 15 Passenger Van with Medium Roof $ 35,891.00 $ 35,328.00
TOTAL FOR OPTIONS AND BASE PRICE 35,891.00$ 35,328.00$
15-Passenger Van
Equipment included in base price:
Minimum 148 Inch Wheel Base
Medium Roof
Gasoline Engine
Automatic 6 Speed O/D tranmission
Vinyl Seats
AM/FM Radio
Sliding Side Door
Vinyl Floor Covering
Running board, side door only
Air conditioning, front and rear
All Weather Floor Mats
White Exterior Color
3 Keys required
15-Passenger Van
Equipment included in base price:
Minimum 148 Inch Wheel Base
High Roof
Gasoline Engine
Automatic 6 Speed O/D tranmission
Vinyl Seats
AM/FM Radio
Sliding Side Door
Vinyl Floor Covering
Running board, side door only
Air conditioning, front and rear
All Weather Floor Mats
White Exterior Color
3 Keys required
FOR ALL DEPARTMENTS- 2019/2020 15 Passenger Van BIDS OPENED 10/8/19 @ 11:00
Wade FordAllan Vigil Ford
5.01
5.02
Invitation to Bid
Sealed bids will be received at this office until Tuesday, October 8, 2019 @ 11:00 a.m. for furnishing for Augusta, GA Central
Services Department - Fleet Maintenance
Bid Item #19-280 2020 6500GVWR Pickup Truck
Bid Item #19-281 2019/2020 15 Passenger Van
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, September 20, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 29, September 5, 12, 19, 2019
Metro Courier August 29, 2019
OFFICIAL
VENDORS
Allan Vigil
6790 Mount Zion Blvd
Morrw, GA 30260
Master Buick GMC
3710 Washington Rd
Augusta, GA 30907
Wade Ford
3860 South Cobb Dr
Smyrna, GA 30080
Attachment B Yes Non-Compliant
Not Notarized Yes
E-Verify Number 94460 665555 314470
SAVE Form Yes Non-Compliant
Not Notarized Yes
Year 2020 2020 2020
Make Ford GMC Ford
Model Transit T350 Savana Transit
Approximate Delivery
Schedule Feb-20 Est. 20-24 wks
5.01
15 Passenger Van w/ Meduim
Roof
$35,891.00 $33,796.00 $35,328.00
5.02 15 Passenger Van w/ High
Roof $38,173.00 No Bid $36,598.00
6.01
Amber Emergency Light $650.00 No Bid $493.00
Exceptions Exceptions
15 Passenger Van:
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar): 1
Total Electronic Notifications (Demandstar): 19
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 3
Total Non-Compliant: 1
5.00 Vehicle/Optionals Required:
6.00 Outfitter Specialty Items Installed:
Bid Opening
Bid Item #19-281 2019/2020 15 Passenger Van
for Augusta, Georgia- Central Services Department
- Fleet Maintenance Division
Bid Due: Tuesday, October 8, 2019 @ 11:00 a.m.
Page 1 of 1
Commission Meeting Agenda
2/4/2020 2:00 PM
HCD_Laney Walker/Bethlehem Boyd Lane Lot Clearing Request
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide Laney
Walker/Bethlehem Revitalization Funding to contract with
Arbory Tree Services to clear seven (7) lots on Boyd Lane,
identified at properties: 918, 922, 924, 930, 932, 936 & 938
Boyd Lane. This project will be completed in order to develop
seven (7) single-family, detached homes. (Approved by
Administrative Services Committee January 28, 2020)
Background:In 2008, the Augusta Commission passed legislation supporting
community development in Laney Walker/Bethlehem. Since that
time, the Augusta Housing & Community Development
Department has developed a master plan and development
guidelines for the area, set up financial incentive programs for
developers and home buyers, selected a team of development
partners to focus on catalytic change, and created a marketing
strategy to promote the overall effort. This project involves
construction of seven (7) new residential unit on Boyd Lane
within Laney Walker / Bethlehem.
Analysis:The approval of the contract will allow for development
activities on this site to begin.
Financial Impact:Augusta Housing and Community Development Department
receives annual allocations from Laney Walker Bethlehem
Project which will fund this contract. Contract Amount- 918,
922, 924, 930, 932, 936 & 938 Boyd Lane - $5,000
Alternatives:Do not approve HCD's Request.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide Laney
Cover Memo
Walker/Bethlehem Revitalization Funding to contract with
Arbory Tree Services to clear seven (7) lots on Boyd Lane,
identified at properties: 918, 922, 924, 930, 932, 936 & 938
Boyd Lane. This project will be completed in order to develop
seven (7) single-family, detached homes.
Funds are
Available in the
Following
Accounts:
Laney Walker/Bethlehem Revitalization Project funds.
298077343-5413150
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta Housing & Community Development Department
918-938 Boyd Lane Page 1
CONTRACT
between
AUGUSTA, GEORGIA
And
THE ARBORY TREE SERVICE
in the amount of
$5,000.00 USD
Five Thousand Dollars for Fiscal Year 2020
Providing funding for
LANEY WALKER/BETHLEHEM REVITALIZATION PROJECT
918, 922, 924, 930, 932, 936, and 938 Boyd Ln
THIS AGREEMENT (“Contract”), is made and entered into as of the ___ day of___________2020
(“the effective date”) by and between Augusta, Georgia, a political subdivision o the State of Georgia
(hereinafter referred to as “Augusta”), acting through the Housing and Community Development
Department (hereinafter referred to as “HCD”) - with principal offices at 510 Fenwick Street, Augusta,
Georgia 30901, as party of the first part, and THE ARBORY TREE SERVICE., an independent,
organized pursuant to the Laws of the State of Georgia, hereinafter called " THE ARBORY TREE
SERVICE” as party in the second part.
WITNESSETH
WHEREAS, Augusta is qualified by the U. S. Department of Housing and Urban Development
(hereinafter called HUD) as a Participating Jurisdiction, and has received Laney Walker/Bethlehem
Bond Financing for the purpose of providing and retaining affordable and market rate housing for
eligible families; and
WHEREAS, Augusta wishes to increase homeownership opportunities and preserve and increase the
supply of affordable/market rate housing for eligible families; and
WHEREAS, Augusta wishes to enter into a contractual Agreement with THE ARBORY TREE
SERVICE for the administration of eligible affordable and market rate housing development activities
utilizing Laney Walker Bond Financing; and
WHEREAS, this activity has been determined to be an eligible activity in accordance with 24 CFR
92.504(c)(13) and will meet one or more of the national objectives and criteria outlined in Title 24 Code
of Federal Regulations, Part 92 of the Housing and Urban Development regulations; and
WHEREAS, THE ARBORY TREE SERVICE has been selected and approved through a solicitation
process for development partners to assist in the redevelopment of Laney Walker and Bethlehem
communities; and
Augusta Housing & Community Development Department
918-938 Boyd Lane Page 2
WHEREAS, THE ARBORY TREE SERVICE has agreed to provide services funded through this
contract free from political activities, religious influences or requirements; and
WHEREAS, THE ARBORY TREE SERVICE has requested and Augusta has approved a total of
$5,000.00 in funding to perform eligible activities as described in Article I; below:
NOW, THEREFORE, the parties of this Agreement for the consideration set forth below, do here and
now agree to the following terms and conditions:
ARTICLE I. SCOPE OF SERVICES
A. Scope of Services
Project Description: THE ARBORY TREE SERVICE agrees to utilize approved Laney
Walker/Bethlehem Bond Financing funds to support project-related costs associated with the Laney
Walker/Bethlehem Redevelopment Project. This project involves the clearing of 7 lots on Boyd Lane.
Under this Agreement:
1. Perform land clearing services for seven (7) identified as property number 918 thru 938 Boyd
Lane.
2. Perform all required construction management and project oversight; in accordance with all
laws, ordinances, and regulations of Augusta;
3. Perform all functions required to ensure delivery of a final product meeting all requirements as
set forth by said Agreement to include:
• Site clearing activities include removal of trees and vegetation above ground. Undergrowth up to a
nominal diameter of 4 inches will be chipped and/or ground using mobile forestry equipment.
Standing timber above a nominal diameter of 4 inches will be harvested using specialized industry
specific clearing equipment and logging practices. Trees shall be removed from the site as logs or
chipped and removed; the limbs and vegetative debris generated by logging activities will be
chipped, shredded, ground or mulched, and removed from the site for reuse or disposal per the
Contractor’s approved Work Plan. All material from logging activities shall be removed from the
site by the Contractor. There will be no long-term piles of vegetative matter.
B. Use of Funds:
Laney Walker/Bethlehem Bond Financing funds shall be used by THE ARBORY TREE SERVICE for
the purposes and objectives as stated in Article I, Scope of Services, of this Agreement. The use of
funding for any other purpose(s) is not permitted. The following summarizes the proposed uses of funds
under this Agreement based on total material and labor cost of $5,000.00
1. Construction
An amount not to exceed sixteen percent (16%) of the actual construction costs, only including
materials and labor, as outlined and approved on the Work Write-Up shall be expended by THE
Augusta Housing & Community Development Department
918-938 Boyd Lane Page 3
ARBORY TREE SERVICE for construction costs related to the development of one single
family detached home identified as 918 - 938 Boyd Lane. The design and specifications of the
property shall be approved by HCD prior to construction (see Appendix). Funds will be used to
assist with the cost of all construction related fees.
2. Profit
An amount not to exceed amount as outlined and approved in Article I. Scope of Services,
Section B. Use of Funds and on the Work Write-Up, shall be paid to THE ARBORY TREE
SERVICE for costs identified as necessary operating time and expenses in addition to the profit
accrued in the development of one single family detached home identified as 918 - 938 Boyd
Lane. HCD will have the latitude to pay O&P directly to the procured developer/contractor on
a pay for performance basis or upon the sale of the single family detached home identified as
918 - 938 Boyd Lane.
3. Developer’s Fee
N/A
C. Program Location and Specific Goals to be Achieved
THE ARBORY TREE SERVICE shall conduct project development activities and related
services in its project area Laney Walker Bethlehem that incorporates the following boundaries:
Fifteenth Street, R.A. Dent, Wrightsboro Road, Twiggs Street, MLK Boulevard and Walton
Way.
D. Project Eligibility Determination
It has been determined that the use of Laney Walker/Bethlehem Bond Financing funds by THE
ARBORY TREE SERVICE will be in compliance with legislation supporting community
development in Laney Walker/Bethlehem as authorized under the Urban Redevelopment
Authority which acts in behalf of the Augusta Commission to provide oversight of the operation
of the Laney Walker/Bethlehem Redevelopment Project. Notwithstanding any other provisions
of this contract, THE ARBORY TREE SERVICE shall provide activities and services as
described in the description of the project, including use of funds, its goals and objectives, tasks
to be performed and a detailed schedule for completing the tasks for this project as provided in
Exhibit A of this contract.
ARTICLE II. BUDGET AND METHOD OF PAYMENT
THE ARBORY TREE SERVICE will carry out and oversee the implementation of the project
as set forth in this Agreement and agrees to perform the required services under the general
coordination of the Augusta Housing and Community Development Department. In addition,
and upon approval by Augusta, THE ARBORY TREE SERVICE, may engage the services of
outside professional services consultants and contractors to help carry out the program and
projects.
Augusta Housing & Community Development Department
918-938 Boyd Lane Page 4
A. Augusta shall designate and make Laney Walker/Bethlehem Bond Financing funds available in
the following manner:
1. The method of payment for construction costs, including only materials and labor as outlined
and approved on the Work Write-Up, shall be on a pay for performance basis provided THE
ARBORY TREE SERVICE and HCD determine the progress is satisfactory. THE ARBORY
TREE SERVICE shall utilize the AIA Form provided by HCD (see Appendix). For invoicing,
THE ARBORY TREE SERVICE will include documentation showing proof of completion of
work in accordance with
the amount requested, inspected and accepted by HCD, lien waivers for vendors and sub-
contractors, as specified in the Work Write-Up found in Exhibit B & E.
2. HCD will monitor the progress of the project and THE ARBORY TREE SERVICE performance
on a weekly basis with regards to the production of housing units and the overall effectiveness
of project.
3. Upon the completion of this Agreement, any unused or residual funds remaining shall revert to
Augusta and shall be due and payable on such date of the termination and shall be paid no later
than thirty (30) days thereafter. THE ARBORY TREE SERVICE and HCD shall share in the
cost and proceeds of developing the residence at 918 - 938 Boyd Lane as follows:
4. Funds may not be transferred from line item to line item in the project budget without the prior
written approval of Augusta Housing and Community Development Department.
6. This Agreement is based upon the availability of funding under the Laney Walker/Bethlehem
Revitalization Project. Should funds no longer be available, it is agreed to by both parties that
this contract shall terminate and any THE ARBORY TREE SERVICE and HCD deemed
satisfactorily progress made within the contracted construction only amount shall be paid to
THE ARBORY TREE SERVICE.
7. HCD will retain five percent (5%) of an amount of construction costs, including only materials
and labor as outlined and approved on the Work Write-Up, after the Certificate of Occupancy
has been issued until THE ARBORY TREE SERVICE and HCD determine that all HCD punch
list items have been satisfied.
B. Project Financing
The Augusta Housing and Community Development Department (HCD) will provide an
amount not to exceed the actual construction costs including only materials and labor as outlined
and approved on the estimate of work to be expended by THE ARBORY TREE SERVICE for
construction costs related to the development of one single family detached home identified as
918 - 938 Boyd Lane.
Additionally, HCD will provide 100% of all change orders (where applicable) as approved by
both Augusta and THE ARBORY TREE SERVICE in writing.
Augusta Housing & Community Development Department
918-938 Boyd Lane Page 5
All funding is being provided as payment for services rendered as per this Agreement.
C. Timetable for Completion of Project Activities
THE ARBORY TREE SERVICE shall be permitted to commence with the expenditure of
Laney Walker/Bethlehem Bond Financing funds as outlined in said Agreement upon
procurement of a construction contractor in accordance with its policies and procedures; and
approval of a detailed outline of project expenditures anticipated for the completion of the
development within 30 days of said home identified as 918 - 938 Boyd Lane.
Liquidated Damages
THE ARBORY TREE SERVICE agrees to pay as liquidated damages to
Augusta the sum of one hundred dollars ($100.00) for each consecutive
calendar day after the expiration of the Contract Time of Completion Time,
except for authorized extensions of time by Augusta. This section is
independent of any section within this Agreement concerning the default of
THE ARBORY TREE SERVICE. The parties agree that these provisions for
liquidated damages are not intended to operate as penalties for breach of
Contract.
The liquidated damages set forth above are not intended to compensate Augusta
for any damages other than inconvenience and loss of use or delay in services.
The existence or recovery of such liquidated damages shall not preclude
Augusta from recovering other damages in addition to the payments made
hereunder which Augusta can document as being attributable to the
documented failure of THE ARBORY TREE SERVICE. In addition to other
costs that may be recouped, Augusta may include costs of personnel and assets
used to coordinate, inspect, and re-inspect items within this Agreement as well
as attorney fees if applicable.
Specified excuses
THE ARBORY TREE SERVICE is not responsible for delay in performance
caused by hurricanes, tornados, floods, and other severe and unexpected acts of
nature. In any such event, the contract price and schedule shall be equitably
adjusted.
Temporary Suspension or Delay of Performance of Contract
To the extent that it does not alter the scope of this Agreement, Augusta may
unilaterally order a temporary stopping of the work or delaying of the work to
be performed by THE ARBORY TREE SERVICE under this Agreement.
D. Project Budget: Limitations
Augusta Housing & Community Development Department
918-938 Boyd Lane Page 6
All costs associated with construction, O&P, construction management, and real estate expenses
have been outlined in said Agreement as percentage-based costs related to the renovation of one
single family detached home identified as 918 - 938 Boyd Lane. HCD will have the latitude to
pay such costs directly to the procured construction contractor. THE ARBORY TREE
SERVICE shall be paid a total consideration of no more than $00.00 for full performance of the
services specified under this Agreement. Any cost above this amount shall be the sole
responsibility of THE ARBORY TREE SERVICE. It is also understood by both parties to this
contract that the funding provided under this contract for this specific project shall be the only
funds provided by Augusta – unless otherwise agreed to by Augusta and THE ARBORY TREE
SERVICE.
THE ARBORY TREE SERVICE shall adhere to the budget as outlined in the estimate of work
(Exhibit B) in the performance of this contract.
ARTICLE III. TERM OF CONTRACT
The term of this Agreement shall commence on the date when this Agreement is executed by Augusta
and THE ARBORY TREE SERVICE (whichever date is later) and shall end at the completion of all
program activities, within the time specified in Article II.C, or in accordance with ARTICLE X:
Suspension and Termination.
ARTICLE IV. DOCUMENTATION AND PAYMENT
A. This is a pay-for-performance contract and in no event shall Augusta provide advance funding to
THE ARBORY TREE SERVICE, or any subcontractor hereunder.
B. THE ARBORY TREE SERVICE shall not use these funds for any purpose other than the purpose
set forth in this Agreement.
C. Subject to THE ARBORY TREE SERVICE’s compliance with the provisions of this Agreement,
Augusta agrees to reimburse all budgeted costs allowable under federal, state, and local guidelines.
D. All purchases of capital equipment, goods and services shall comply with the procurement
procedures of OMB Circular A-110 "Uniform Administrative Requirements for Grant
Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations"
as well as the procurement policy of Augusta.
E. Requests by THE ARBORY TREE SERVICE for payment shall be accompanied by proper
documentation and shall be submitted to HCD, transmitted by a cover memo, for approval no later
than thirty (30) calendar days after the last date covered by the request. For purposes of this
section, proper documentation includes: Updated Exhibit A- schedule (Gantt Chart), Updated
Exhibit B- Work Write-Up, and AIA Form.
F. THE ARBORY TREE SERVICE shall maintain an adequate financial system and internal fiscal
controls.
G. Unexpended Funds: Unexpended funds shall be retained by Augusta. Upon written request,
Augusta Housing & Community Development Department
918-938 Boyd Lane Page 7
Augusta may consider the reallocation of unexpended funds to eligible projects proposed by THE
ARBORY TREE SERVICE.
H. The terms of this Agreement supersede any and all provisions of the Georgia Prompt Pay Act.
ARTICLE V. ADMINISTRATIVE REQUIREMENTS
Conflict of Interest
THE ARBORY TREE SERVICE agrees to comply with the conflict of interest provisions
contained in 24 CFR 85.36, 570.611, OMB Circular A-110 and OMB Circular A-102 as
appropriate.
This conflict of interest provision applies to any person who is an employee, agent, consultant,
officer, or elected official or appointed official of THE ARBORY TREE SERVICE. No person
described above who exercises, may exercise or has exercised any functions or responsibilities
with respect to the activities supported under this contract; or who are in a position to
participate in a decision-making process or gain inside information with regard to such
activities, may obtain any financial interest or benefit from the activities, or have a financial
interest in any contract, sub-contract, or agreement with respect to the contract activities, either
for themselves or those with whom they have business or family ties, during their tenure or for
one year thereafter. For the purpose of this provision, "family ties", as defined in the above
cited volume and provisions of the Code of Federal Regulations, include those related as Spouse,
Father, Mother, Father-in-law, Mother-in-law, Step-parent, Children, Step-children, Brother,
Sister, Brother-in-law, Sister-in-law, Grandparent, Grandchildren of the individual holding any
interest in the subject matter of this Agreement. THE ARBORY TREE SERVICE in the persons
of Directors, Officers, Employees, Staff, Volunteers and Associates such as Contractors, Sub-
contractors and Consultants shall sign and submit a Conflict of Interest Affidavit. (Affidavit
form attached as part in parcel to this Agreement)
Augusta may, from time to time, request changes to the scope of this Agreement and obligations
to be performed hereunder by THE ARBORY TREE SERVICE. In such instances, THE
ARBORY TREE SERVICE shall consult with HCD/Augusta on any changes that will result in
substantive changes to this Agreement. All such changes shall be made via written amendments
to this Agreement and shall be approved by the governing bodies of both Augusta and THE
ARBORY TREE SERVICE.
Statutes, regulations, guidelines and forms referenced throughout this Agreement are listed in
Appendix A and are attached and included as part in parcel to this Agreement.
ARTICLE VI. OTHER REQUIREMENTS
A. THE ARBORY TREE SERVICE agrees that it will conduct and administer activities in
conformity with Pub. L. 88-352, "Title VI of the Civil Rights Act of 1964", and with Pub. L.
90-284 "Fair Housing Act" and that it will affirmatively further fair housing. One suggested
activity is to use the fair housing symbol and language in THE ARBORY TREE SERVICE’s
publications and/or advertisements. (24 CFR 570.601).
Augusta Housing & Community Development Department
918-938 Boyd Lane Page 8
B. THE ARBORY TREE SERVICE agrees that the ownership in the housing assisted units must
meet the definition of “homeownership” in §92.2.
C. THE ARBORY TREE SERVICE agrees to comply with 24 CFR Part I, which provides that no
person shall be excluded from participation in this project on the grounds of race, color, national
origin, or sex; or be subject to discrimination under any program or activity funded in whole
or in part with federal funds made available pursuant to the Act.
D. No person employed in the work covered by this contract shall be discharged or in any
way discriminated against because he or she has filed any complaint or instituted or
caused to be instituted any proceeding or has testified or is about to testify in any
proceeding under or relating to the labor standards applicable hereunder to his or her
employer. (24 CFR 570.603)
E. THE ARBORY TREE SERVICE agrees that in accordance with the National Environmental
Policy Act of 1969 and 24 CFR Part 58, it will cooperate with Augusta/HCD in complying with
the Act and regulations, and that no activities will be undertaken until notified by Augusta/HCD
that the activity is in compliance with the Act and regulations. Prior to beginning any project
development activity, an environmental review must be conducted by HCD pursuant to (24 CFR
570.604).
F. Consistent with the Flood Disaster Protection Act of 1973 (42 USC 4001-4128), THE ARBORY
TREE SERVICE agrees that funds shall not be expended for acquisition or construction in an
area identified by the Federal Emergency Management Agency (FEMA) as having special flood
hazards (representing the 100-year floodplain). Exceptions will be made if the community is
participating in the National Flood Insurance Program or less than a year has passed since
FEMA notification and flood insurance has been obtained in accordance with section 102(a) of
the Flood Disaster Protection Act of 1973.
G. THE ARBORY TREE SERVICE agrees to take all reasonable steps to minimize displacement
of persons as a result of assisted activities. Any such activities will be conducted in accordance
with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
(URA) and the Housing and Community Development Act of 1974 (24 CFR 570.606).
H. THE ARBORY TREE SERVICE agrees to comply with Executive Order 11246 and 12086 and
the regulations issued pursuant thereto (41 CFR 60) which provides that no person shall be
discriminated against on the basis of race, color, religion, sex or national origin. THE ARBORY
TREE SERVICE will in all solicitations or advertisements for employees placed state that all
qualified applicants will receive consideration for employment without regard to race, color,
religion, sex, national origin or familial status.
I. THE ARBORY TREE SERVICE will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, national origin, or familial status. THE
ARBORY TREE SERVICE will take appropriate action to ensure that applicants are employed,
and that employees are treated fairly during employment, without regard to their race, color,
religion, sex, national origin or familial status. Such action shall include, but not be limited to
the following: employment, upgrading, demotion or transfer; recruitment or advertising; lay-off
or termination, rates of pay or other forms of compensation; and selection for training, including
Augusta Housing & Community Development Department
918-938 Boyd Lane Page 9
apprenticeship. THE ARBORY TREE SERVICE agrees to post in conspicuous places,
available to employees and applicants for employment, notices to be provided by Augusta
setting forth the provisions of this nondiscrimination clause.
J. In accordance with Section 570.608 of the CDBG Regulations, THE ARBORY TREE
SERVICE agrees to comply with the Lead Based Paint Poisoning Prevention Act pursuant to
prohibition against the use of lead-based paint in residential structures and to comply with 24
CFR 570.608 and 24 CFR 35 with regard to notification of the hazards of lead-based paint
poisoning and the elimination of lead-based paint hazards.
K. THE ARBORY TREE SERVICE agrees to comply with 24 CFR 570.609 with regards to the
direct or indirect use of any contractor during any period of debarment, suspension or placement
in ineligibility status. No contract will be executed until such time that the debarred, suspended
or ineligible contractor has been approved and reinstated by HCD.
L. In accordance with 24 CFR part 24, subpart F, THE ARBORY TREE SERVICE agrees to
administer a policy to provide a drug-free workplace that is free from illegal use, possession or
distribution of drugs or alcohol by its beneficiaries as required by the Drug Free Workplace Act
of 1988.
M. Any publicity generated by THE ARBORY TREE SERVICE for the project funded pursuant to
this Agreement, during the term of this Agreement or for one year thereafter, will make
reference to the contribution of Augusta, Georgia in making the project possible. The words
"Augusta Georgia Department of Housing and Community Development" will be explicitly
stated in
any and all pieces of publicity; including but not limited to flyers, press releases, posters,
brochures, public service announcements, interviews, and newspaper articles.
N. THE ARBORY TREE SERVICE shall comply with all applicable laws, ordinances and codes
of the federal, state, and local governments and shall commit no trespass on any public or private
property in performing any of the work embraced by this contract. THE ARBORY TREE
SERVICE agrees to obtain all necessary permits for intended improvements or activities.
O. THE ARBORY TREE SERVICE shall not assign any interest in this contract or transfer any
interest in the same without the prior written approval of Augusta.
THE ARBORY TREE SERVICE agrees to post in conspicuous places, available to employees
and applicants for employment, notices to be provided by Augusta setting forth the provisions
of this nondiscrimination clause. Except as prohibited by law or the March 14, 2007 Court Order
in the case Thompson Wrecking, Inc. v. Augusta, Georgia, Civil Action No. 1:07-CV-019
(S.D. GA 2007). ANY LANGUAGE THAT VIOLATES THIS COURT ORDER IS
VOIDABLE BY THE AUGUSTA GOVERNMENT. THE ARBORY TREE SERVICE
agrees to comply with any federally mandated requirements as to minority and women owned-
business enterprises.
P. All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical
performance of services shall be required to execute an Affidavit verifying its compliance with
O.C.G.A § 13-10-91, stating affirmatively that the individual, firm, or corporation which is
Augusta Housing & Community Development Department
918-938 Boyd Lane Page 10
contracting with Augusta, Georgia has registered with and is participating in a federal work
authorization program. All contractors and subcontractors must provide their E-Verify number
and must be in compliance with the electronic verification of work authorized programs
operated by the United States Department of Homeland Security or any equivalent federal work
authorization program operated by the United States Department of Homeland Security to verify
information of newly hired employees, pursuant to the Immigration Reform and Control Act of
1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines
established in O.C.G.A. § 13-10-91 and shall continue to use the federal authorization program
throughout the contract term. All contractors shall further agree that, should it employ or
contract with any subcontractor in connection with the physical performance of services
pursuant to its contract with Augusta, Georgia the contractor will secure from such
subcontractors each subcontractor’s E-Verify number as evidence of verification of compliance
with O.C.G.A §13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08 or a
substantially similar form. All contractors shall further agree to maintain records of such
compliance and provide a copy of each such verification to Augusta, Georgia at the time the
subcontractors are retained to perform such physical services.
Q. THE ARBORY TREE SERVICE agrees that low and moderate income persons reside within
Augusta-Richmond County and that contract for work in connection with the project be awarded
to eligible businesses which are located in or owned in substantial part by persons residing in
Augusta-Richmond County. (24 CFR 570.697) Utilization of contractors and/or
subcontractors outside of the Augusta-Richmond County area is not desirable.
R. THE ARBORY TREE SERVICE agrees to comply with the prohibitions against discrimination
on the basis of age under the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and
implementing regulations at 24 CFR part 146 and the prohibitions against otherwise qualified
individuals with handicaps under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794)
and implementing regulations at 24 CFR part 8. For purposes of the emergency shelter grants
program, the term dwelling units in 24 CFR Part 8 shall include sleeping accommodations.
S. THE ARBORY TREE SERVICE will not discriminate against any employee or applicant for
employment on the basis of religion and will not give preference of persons on the basis of
religion. THE ARBORY TREE SERVICE will not discriminate against any person applying
for shelter on the basis of religion. THE ARBORY TREE SERVICE will provide no religious
instruction or counseling, conduct no religious worship or services, engage in no religious
proselytizing and exert no religious influence in the provision of shelter and other eligible
activities funded by this grant.
T. Indirect costs will only be paid if THE ARBORY TREE SERVICE has indirect cost allocation
plan approved by the Department of Housing and Urban Development prior to the execution of
this Contract.
U. HCD shall not approve any travel or travel related expenses to THE ARBORY TREE SERVICE
with funds provided under this contract.
V. Construction Requirements
In the absence of local codes, properties must meet the HUD Section 8 Housing Quality
Standards [HQS]. All housing assisted under this Agreement is “new construction” by
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918-938 Boyd Lane Page 11
definition and therefore must meet the local building codes for new housing in Augusta Georgia,
as applicable.
THE ARBORY TREE SERVICE is required by state and local laws, to dispose of all site
debris, trash, and rubble from the project be transported to and disposed of at the Augusta,
Georgia Solid Waste Landfill in accordance with local and state regulations. The contractor
shall provide evidence of proper disposal of, the name and location of the disposal facility, date
of disposal and all related fee.
Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or
work site of THE ARBORY TREE SERVICE or any subcontractor of THE ARBORY TREE
SERVICE or subunit thereof which is pertinent to the performance of any contract awarded or
to be awarded by Augusta, Georgia.
ARTICLE X. SUSPENSION AND TERMINATION
A. In the event THE ARBORY TREE SERVICE materially fails to comply with any terms of this
Agreement, including the timely completion of activities as described in the timetable and/or
contained in ARTICLE II.C, Augusta may withhold cash payments until THE ARBORY TREE
SERVICE cures any breach of the Agreement. If THE ARBORY TREE SERVICE fails to cure
the breach, Augusta may suspend or terminate the current award of funds. THE ARBORY
TREE SERVICE will not be eligible to receive any other funding.
B. Notwithstanding the above, THE ARBORY TREE SERVICE shall not be relieved of its liability
to Augusta for damages sustained as a result of any breach of this Agreement. In addition, to
any other remedies it may have at law or equity, Augusta may withhold any payments to THE
ARBORY TREE SERVICE for the purposes of offsetting the exact amount of damages once
determined.
C. In the best interest of the project and to better serve the people in the target areas and fulfill the
purposes of the Laney Walker/ Bethlehem Revitalization project, either party may terminate this
Agreement upon giving thirty (30) day notice in writing of its intent to terminate, stating its
reasons for doing so. In the event Augusta terminates this Agreement, Augusta shall pay THE
ARBORY TREE SERVICE for documented committed eligible costs incurred prior to the date
of notice of termination.
D. Notwithstanding any termination or suspension of this Agreement, THE ARBORY TREE
SERVICE shall not be relieved of any duties or obligations imposed on it under this Agreement
with respect to Laney Walker Bond Financing funds previously disbursed or income derived
therefrom.
E. To the extent that it does not alter the scope of this Agreement, Augusta, GA may unilaterally
order a temporary stopping of the work or delaying of the work to be performed by THE
ARBORY TREE SERVICE under this contract.
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918-938 Boyd Lane Page 12
ARTICLE XI. NOTICES
Whenever either party desires to give notice unto the other, such notice must be in writing, sent by
certified United States mail, return receipt requested, addressed to the party for whom it is intended, at
the place last specified, and the place for giving of notice shall remain such until it shall have been
changed by written notice.
Augusta will receive all notices at the address indicated below:
Office of the Administrator
ATTN: Jarvis Sims, Interim Administrator
Municipal Building
535 Telfair Street, Suite 910
Augusta, Georgia 30901
With copies to:
Augusta Housing and Community Development Department
ATTN: Hawthorne Welcher, Jr., Director
510 Fenwick Street
Augusta, Georgia 30901
THE ARBORY TREE SERVICE will receive all notices at the address indicated below:
THE ARBORY TREE SERVICE and Construction LLC
ATTN: Julie Crutchfield
427 Blue Ridge Dr
B23
Martinez, GA 30907
ARTICLE XII. INDEMNIFICATION
THE ARBORY TREE SERVICE will at all times hereafter indemnify and hold harmless Augusta, its
officers, agents and employees, against any and all claims, losses, liabilities, or expenditures of any kind,
including court costs, attorney fees and expenses, accruing or resulting from any or all suits or damages
of any kind resulting from injuries or damages sustained by any person or persons, corporation or
property, by virtue of the performance of this Agreement. By execution of this Agreement, THE
ARBORY TREE SERVICE specifically consents to jurisdiction and venue in the Superior Court of
Richmond County, Georgia and waives any right to contest jurisdiction or venue in said Court.
Should it become necessary to determine the meaning or otherwise interpret any work, phrase or
provision of this Agreement, or should the terms of this Agreement in any way be the subject of litigation
in any court of laws or equity. It is agreed that the laws of the State of Georgia shall exclusively control
the same.
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918-938 Boyd Lane Page 13
The parties hereto do agree to bind themselves, their heirs, executors, administrators, trustees, successors
and assigns, all jointly and severally under the terms of this Agreement.
ARTICLE XIII. PRIOR AND FUTURE AGREEMENTS
This Document incorporates and includes all prior negotiations, correspondence, conversations,
agreements or understandings applicable to the matters contained herein and the parties agree that there
are no commitments, agreements, or understandings concerning the subject matter of this Agreement
that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof
shall be predicated upon any prior representations or agreements whether oral or written. Augusta is not
obligated to provide funding of any kind to THE ARBORY TREE SERVICE beyond the term of this
Agreement.
THE ARBORY TREE SERVICE warrants that no person or selling agency has been employed or
retained to solicit or secure this Agreement upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established
commercial or selling agencies maintained by THE ARBORY TREE SERVICE for the purpose of
securing business and that THE ARBORY TREE SERVICE has not received any non-Augusta fee
related to this Agreement without the prior written consent of Augusta. For breach or violation of this
warranty, Augusta shall have the right to annul this Agreement without liability or at its discretion to
deduct from the Agreement prices of consideration the full amount of such commission, percentage,
brokerage, or contingent fee.
ARTICLE XIV. LEGAL PROVISIONS DEEMED INCLUDED
Each and every provision of any law or regulations and clause required by law or regulation to be inserted
in this Agreement shall be deemed to be inserted herein and this Agreement shall be read and enforced
as though it were included herein and if, through mistake or otherwise, any such provision is not inserted
or is not correctly inserted, then upon application of either party this Agreement shall forthwith be
amended to make such insertion.
ARTICLE XV. DISCLAIMER
Any and all language in this Agreement pertaining to HUD regulations and/or the utilizations of HOME
funding is deemed voidable when utilizing Laney Walker Bond funds in its entirety. However, if there
are any federal funds utilized by this project, including Homebuyer Subsidy funds, this Agreement will
be enforceable in its entirety.
ARTICLE XVI. COUNTERPARTS
This Agreement is executed in two (2) counterparts – each of which shall be deemed an original and
together shall constitute one and the same Agreement with one counterpart being delivered to each party
hereto.
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918-938 Boyd Lane Page 14
IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above:
Approved as to Form by (please initial here):
Augusta, GA Law Department
Date: ____________________
By:__________________________________
Mayor Hardie Davis, Jr., as its Mayor
Date: ____________________
By: _______________________________
Jarvis Sims, as its Interim Administrator
Date:_____________________
By: _________________________
Hawthorne Welcher, Jr., as its Director
Date: _____________________
Affix Seal Here:
By: ________________________
Lena Bonner, as its Clerk of Commission
ATTEST: THE ARBORY TREE SERVICE
By: _________________________
Jon Crutchfield, Owner
Date:_______________________
Augusta Housing & Community Development Department
918 - 938 Boyd Lane Page 15
APPENDIX 1
Architectural Plans/Designs
Augusta Housing & Community Development Department
918 - 938 Boyd Lane Page 16
APPENDIX 2
American Institute of Architects (AIA) Form - Sample
Augusta Housing & Community Development Department
918 - 938 Boyd Lane Page 17
APPENDIX 3
Statutes: (Available on Request)
OMB Circular A-110 - Uniform Administrative Requirements for Grants and Agreement with
Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
OMB Circular A- 122 - Cost Principles for Non-Profit Organizations
OMB Circular A-133 - Audits of Institutions of Higher Education & other Non-Profit Institutions
40 USC 276 Davis-Bacon Act
40 USC 327 Contract Work Hours and Safety Standard Act
Uniform Relocation Assistance and Real Property Acquisition Policies Act
Lead Based Paint Poisoning Prevention Act
24 CFR 35 – HUD Requirements for Notification, Evaluation and Reduction of Lead-Based Paint
Hazards in Housing Receiving Federal Assistance and Federally-Owned Residential Property being
sold, Final Rule
Augusta-Richmond County Procurement Policy
Augusta Housing & Community Development Department
918 - 938 Boyd Lane Page 18
Conflict of Interest Affidavit
Augusta Housing & Community Development Department
918 - 938 Boyd Lane Page 19
APPENDIX 4
CONSTRUCTION REQUIREMENTS
1. All construction projects shall comply with Federal, State, and local codes and ordinances,
including, but not limited to, the following:
A. "Standard Building Code", 2000 Edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
B. "Standard Plumbing Code", latest edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
C. Standard Mechanical Code, latest edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
D. “National Electric Code”, latest edition, National Fire Protection Association, Quincy,
Massachusetts.
E. Model Energy Code, 1997, Council of American Building Officials.
F. “ADA Accessibility Guidelines for Buildings and Facilities”, Department of Justice, American
with Disabilities Act of 1990”.
G. Williams-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596.
H. Part 1910 – Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of
Federal Regulations (Federal Register, Volume 37, Number 202, October 18, 1972).
I. Part 1926 - Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code of
Federal Regulations (Federal Register, Volume 37, Number 243, December 16, 1972.
J. Section 106 of the National Historic Preservation Act (16 U.S.C. 470f').
2. Project Review. All plans, specifications, work write-ups, projected cost estimates, punch lists or
other means of outlining work on a particular project will be submitted in writing to HCD for review
and approval prior to bidding. HCD Construction and Rehabilitation Inspectors or HCD’s agent
will review these items for compliance with new construction and/or rehabilitation standards and
materials use.
3. Rehabilitation Standards. All rehabilitation work will comply with the "Uniform Physical
Condition Standards for HUD Housing." Workmanship and material standards will comply with
the Augusta-Richmond County Housing & Community Development Department Contractors
Manual and Performance Standards. A copy of this manual is provided to every contractor when
included on the HCD Approved Contractors List. A copy is enclosed for inclusion.
4. Inspections. All projects will be inspected and approved by an HCD Construction and
Rehabilitation Inspector or HCD’s agent prior to release of the funds for that project.
Augusta Housing & Community Development Department
918 - 938 Boyd Lane Page 20
APPENDIX 5
CONTRACTOR ACKNOWLEDGEMENT
The Arbory Tree Service acknowledges that this contract and any changes to it by amendment,
modification, change order or other similar document may have required or may require the legislative
authorization of the Board of Commissioner and approval of the Mayor. Under Georgia law, The Arbory
Tree Service is deemed to possess knowledge concerning Augusta, Georgia’s ability to assume
contractual obligations and the consequences of Contractor’s provision of goods or services to Augusta,
Georgia under an unauthorized contract, amendment, modification, change order or other similar
document, including the possibility that The Arbory Tree Service may be precluded from recovering
payment for such unauthorized goods or services. Accordingly, The Arbory Tree Service agrees that if
it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative
authorization or if The Arbory Tree Service provides goods or services to Augusta, Georgia in excess
of the any contractually authorized goods or services, as required by Augusta, Georgia’s Charter and
Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by The
Arbory Tree Service. The Arbory Tree Service assumes all risk of non-payment for the provision of any
unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other
remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however
characterized including, without limitation, all remedies at law or equity. This acknowledgement shall
be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue
producing contracts.
____________________________________
Jon Crutchfield
THE ARBORY TREE SERVICE & Construction LLC Owner
Augusta Housing & Community Development Department
918 - 938 Boyd Lane Page 21
EXHIBIT A
PROJECT SCHEDULE OF COMPLETION
THE ARBORY TREE SERVICE MUST PROVIDE A COMPLETED SCHEDULE OF
COMPLETION AS EXHIBIT A - WITH APPROPRIATE PROJECT MILESTONES WITHIN 10 TO
15 DAYS AFTER SIGNING THIS AGREEMENT. THIS SCHEDULE MUST BE PROVIDED IN
SUFFICIENT DETAIL TO PERMIT HCD TO MONITOR AND ASSESS PROGRESS IN
CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT. A SAMPLE SCHEDULE
IS PROVIDED.
Augusta Housing & Community Development Department
918 - 938 Boyd Lane Page 22
EXHIBIT B
ESTIMATE OF WORK
Augusta Housing & Community Development Department
918 - 938 Boyd Lane Page 23
EXHIBIT C
PROJECT DEVELOPMENT AND MANAGEMENT PROCEDURES
1. HCD must review and approve all new construction work, project specifications and total
development cost for each residential development project before work is commenced and
before funds can be released for payment reimbursement. Construction payments will be
released to THE ARBORY TREE SERVICE in accordance with the attached drawdown
schedule and budget.
2. HCD will provide the lot on which all new construction efforts will be performed under this
Agreement.
3. With HCD approval, THE ARBORY TREE SERVICE may use funds under this Agreement
for the following purposes:
a. To support development costs as outlined in Item 6 below.
4. Completion delays, remedies, and penalties.
a. If the Contractor fails to complete the work within the time frame specified in the
contract, plus any authorized delays, HCD may:
i. Terminate the contractor in accordance with the “Provisions for Augusta
Housing and Community Development Department (HCD)” clause of this
contract.
ii. Assess liquidated damages of Two Hundred Dollars ($200) per working day
from the schedule of completion to the date of final acceptance of the project.
The total amount of liquidated damages will be deducted from the total contract
price, plus any change order amounts.
b. The contractor shall not be charged with liquidated damages for any delays in the
completion of the work due:
i. To any acts of the Federal, State, or City/County Government; including
controls or restrictions upon or requisitioning of materials, equipment, tools or
labor by reason of war, National Defense, or any other National, State, or
City/County emergency.
ii. To any acts of the Owner that hinder the progress of the work;
iii. To cause not reasonable foreseeable by the parties in this contract at the time
the execution of the contract which are beyond the control and without the fault
or negligence of the Contractor; including but not restricted to acts of God; acts
of the public enemy; acts of another contractor in the performance of some
other contract with the owner; fires; floods; epidemics; quarantine restrictions;
strikes; freight embargoes; and weather or unusual severity such as hurricanes,
tornadoes, cyclones, and other extreme weather conditions; and
iv. To any delay of the subcontractor occasioned by any other causes specified in
subparagraphs A and B above. Provided, however, that the contractor promptly
(within 10 days) notifies HCD and THE ARBORY TREE SERVICE in writing
of the cause of the delay. If the facts show the delay to be properly excusable
under the terms of this contract, HCD shall extend the contract time by a period
commensurate with the period of authorized delay to the completion of the
work as whole; in the form of an amendment to this contract.
Augusta Housing & Community Development Department
918 - 938 Boyd Lane Page 24
5. New Construction Costs and Requirements
a. THE ARBORY TREE SERVICE will provide construction management for the project
to ensure that construction work is being carried out in accordance with plans,
specifications and the project budget.
b. THE ARBORY TREE SERVICE must make sure contractors obtain and post all
permits on job site.
c. THE ARBORY TREE SERVICE 7must collect progress and final lien releases from
the contractor, subcontractors, and material suppliers prior to making a payment to a
contractor.
d. HCD or its agent may continually inspect each house for contract compliance and to
determine the percent of completion prior to processing a draw request and releasing
payment. HCD may choose not to release payments if the work being performed is not
of acceptable quality to HCD and if the house is not being built or rehabilitated in
accordance with plans and specifications, or if the project is not on schedule.
6. Permanent Financing and Sales Prices
a. The sales price of each home sold in accordance with this Agreement must be based on
a formal appraisal. Unless otherwise agreed to by HCD, the sales price of each house
shall not exceed the appraised value of the house.
b. The purchasers of houses constructed must meet the Augusta program requirements.
c. Buyers will be required to borrow no less than 80% of the sale prices of the house from
a private lending institution unless otherwise agreed to by HCD.
Commission Meeting Agenda
2/4/2020 2:00 PM
HCD¬_ Rehabilitation Program Lien Restructure Request
Department:HCD
Department:HCD
Caption:Motion to approve HCD’s Rehabilitation Program Lien
Restructure request. (Approved by Administrative Services
Committee January 28, 2020)
Background:The Homeowner-Occupied Rehabilitation Program provides a
mechanism for eligible homeowners to bring their eligible house
into compliance with local codes and provide safe, decent
housing for lower income individuals. As of today, the program
is financially structured to hold a lien for the longevity of the
owner owning the property. To better accommodate the
homeowner in allowing a shorter attached lien period on the
home, HCD is proposing the following: Financial assistance to
be provided to homeowners in the form of a deferred forgivable
loan. The loan will be forgiven at a rate 20% per year for a
5-year period. If the house is sold or transferred before the lien
period expires, the homeowner gets credit for every month
starting from initial date of contract up to the date of transfer,
then that credit is subtracted from the total loan amount, which is
then owed and due to the City.
Analysis:The approval of this request will allow future homeowners to
afford compliant, affordable, decent and safe housing.
Financial Impact:The City receives funding from the US Housing and Urban
Development Department (HUD) on an annual basis.
Alternatives:Do not approve HCDs Request.
Recommendation:Motion to approve HCD’s Rehabilitation Program Lien
Restructure request. Cover Memo
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: a) CDBG
221073210-5211119
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
NEW CONCRETE
1246 Pine Street—Driveway Reconfiguration
Commission Meeting Agenda
2/4/2020 2:00 PM
Hiring Consultant
Department:
Department:
Caption:Motion to approve recruitment process to fill Administrator's
position. (Approved by Administrative Services Committee
January 28, 2020.)
1)- Commission review current Administrator’s job description;
once agreed on final job description.
2) - Task HR Director to meet with General Counsel to make
sure job description is in compliance with applicable law. 3) -
Once review is completed by HR Director and General Counsel,
the commission will select an Executive
Recruiter/Headhunter/Executive Search Firm. Recruitment for
the Administrator’s position will be national in scope.
4) - Recruiter/Headhunter shall meet with the commission for
clarifications and details on the process as well as to determine
Augusta’s vision, goals and objectives.
5) - Once recruitment process is completed; the recruitment
consultant will screen candidates and present the top 12
candidates to the commission for evaluation. Recruiter will meet
with the commission to narrow down to the final 7 top
candidates who will be presented to the Mayor. The Mayor shall
present as many as three top candidates for appointment along
with his recommendations.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:Cover Memo
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
1)
Recruitment Process for position of Administrator
Augusta, GA
Commission review current Administrator's job description; once agreed on final
job description.
Task HR Director to meet with General Counsel to make sure job description is in
compliance with applicable law.
Once review is completed by HR Director and General Counsel, the commission
will select an Executive Recruiter/Headhunter/Executive Search Firm.
Recruitment for the Administrator's position will be national in scope.
4l Recruiter/Headhunter shall meet with the commission for clarifications and
details on the process as well as to determine Augusta's vision, goals and
objectives.
5) Once recruitment process is completed; the recruitment consultant will screen
candidates and present the top 12 candidates to the commission for evaluation.
Recruiter will meet with the commission to narrow down to the final 7 top
candidates who will be presented to the Mayor. The Mayor shall present as
many as three top candidates for appointment along with his recommendation.
The Commission shall eiect/appoint an Administrator from among the candidate
or candidates presented by the Mayor. Should none of the candidates be
elected/appointed, then the Mayor shall nominate as many as three new
candidates from those who applied through the recruitment process.
2)
3)
Approved by Administrative Services Committee January 28,2O2O
$ 1-2-28 AUGUSTA-RICHMOND COUr\r"rY CODE, READOP{IED 7-10-200?
Secs. 1-2.28, l-2-29. Reseryed.
ARTICLE 3 ADMIMSTRAIOR FOR
AUGUSTA.RICHMOND COT]NTY
Sec. 1-2-3O. Office created.
(a) There is hereby created the offEce ofAdmin-
istrator for Augusta-Richmond County.
(b) The administrator for Augusta-Richmond
County shall be elected./appointed by a majority
/lrote of the Commission of Augusta-Richmond
, ,/ County, Georgia, from nominations presented byV the Mayor following the Commission approved
recruitment process. The Mayor shall present as
many as three top candidates for appointment,
along with his recommendation. The Commission
shall elecVappoint an Administrator from amongthe candidate or candidates presented by the
Mayor. Should none ofthe candidates be elected/
appointed, then the Mayor shall nominate asmany as three new candidates from those who
applied through thr recruitment process.
(c) The Administrator is employed at the plea-
sure of the Mayor and Commission and performs
duties under the direction and supervision ofthe
Commission through the Mayor. The Administra-
tor maintains regular contact with the Mayor and
through the Mayor keeps all Commission mem-
bers informed on significant and"/or controversial
issues involving the government, its services,policies, and employees.
(d) In the event of a vacancy in said office forany cause, the Commission may elect an Acting
Administrator by a majority vote pending theelection/appointment of an Administrator as pro-
vided in subsection (c) hereof.(Ord. No. 6754, $ 1, 1-408; Ord. No. 6772, g 1,,
3-1_05)
Sec. 1-2.31. Suspension, removal by commis_
sion; hearing.
(a) The Administrator for Augusta-Richmond
County may be removed only by amajority vote ofthe Commission.
(b) The Mayor is empowered to impose disci-plinary action upon the Administrator after rati-
fication by a majority of the Commission. In case
of suspension or removal, the Administrator for
Augusta-Richmond County shall be given a writ-
ten statement of the reasons for such action. He
may, within five (5) days from receipt thereof,
request a public hearing thereon before the Com-
mission. Upon receipt of such request, a hearing
shall be set not earlier than ten (10) days nor laterthan frfteen (15) days from the date of such
request. Pending such hearing, and until final
action has been taken thereon, the Administrator
forAugusta-Richmond County may be suspended
from offrce and all of the duties thereof performed
by some other person designated by the Commis-
sion to perform such duties. The action of the
Commission in suspending or removing the Ad-
ministrator for Augusta-Richmond County shall
be final.
Sec. 1-2-32. Qualifrcations.
The Administrator for Augusta-Richmond
County shall be chosen by the Commission solely
upon the basis of his executive and administra-
tive qualifications, with special reference to his
actual experience in or knowledge of accepted
practices in respect to the duties of his office, as
hereinaft,er set forth. He shall be of good charac-
ter and be ofproven executive ability and experi-
ence. No person related by bJood or marriagewithin the third degree to any member of the
Commission shall be eligible for appointment as
Administrator for Augusta-Richmond County. No
member of the Commission, or holder of a public
elective office in Augusta-Richmond County dur-ing the term of offrce for which he was elected, or
for a period of one (1) year therea{ter, shall beeligible for appointment as Administrator for Au-
gusta-Richmond County.
Sec. 1-2-33. Salary.
The Administrator for Augusta-Richmond
County shall be paid an annual salary to be fixed
by the Commission.
Sec. l-2-34. Bond.
Before entering upon his duties, the Adminis-trator for Augusta-Richmond County shall give
T1:46
Commission Meeting Agenda
2/4/2020 2:00 PM
James Brown Gallery
Department:
Department:
Caption:Motion to approve the recommendations from HCD to solicit
through an RFP the services of a museum management
consultant to assist with the development of the James Brown
Gallery in the Penny Savings Bank Building and to determine
the highest and best use of the property in this regard.
(Approved by Administrative Services Committee January
28, 2020)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Honorary Road Name David Peterson Way
Department:
Department:
Caption:Motion to approve Resolution - Honorary Road Name for the
1200 Block of Druid Park Ave to David Peterson Way.
(Approved by the Commission January 21, 2020)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month – 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month – 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
__________ Commission
__________ Public Safety Committee
__________ Public Services Committee
__________ Administrative Services Committee
__________ Engineering Services Committee
__________ Finance Committee
Contact Information for Individual/Presenter Making the Request:
Name: ______________________________________________________________
Address: ____________________________________________________________
Telephone Number: ___________________________________________________
Fax Number: _________________________________________________________
E-Mail Address: ______________________________________________________
Please send this request form to the following address:
Ms. Lena J. Bonner Telephone Number: 706-821-1820
Clerk of Commission Fax Number: 706-821-1838
Suite 220 Municipal Building E-Mail Address: nmorawski@augustaga.gov
535 Telfair Street
Augusta, GA 30901
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk’s
Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-
minute time limit will be allowed for presentations.
X Date of Meeting ___2/4/2020
Date of Meeting _____________
Date of Meeting _____________
Date of Meeting _____________
Date of Meeting _________ Date of Meeting _____________
Michele Pearman (IT-GIS)
535 Telfair St. Bldg 2000
706-945-4568
pearman@augustaga.gov
Caption/Topic of Discussion to be placed on the Agenda: Honorary Road Name for the 1200 Block of Druid Park Ave to David Peterson Way
RESOLUTION
WHEREAS: Commissioner William Fennoy, on behalf of the Augusta community, initiated a request for an Honorary Road Name Designation for the 1200 Block of Druid Park
Ave;
WHEREAS: It is proposed that the 1200 Block of Druid Park Ave be assigned an honorary name of David Peterson Way, not altering the official name Druid Park Ave;
WHEREAS: The honorary designation request does meet requirements for cultural, historical,
humanitarian, area lineage and/or distinguished career justification, in addition to its geographic affiliation;
WHEREAS: This honorary designation request is being made to honor the significance Mr.
David Peterson has made to the Richmond County community for his deep personal
commitment to the welfare of his fellow citizens;
NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION:
THEREFORE: Let it be known that Augusta, Georgia does hereby assign the 1200 Block of Druid Park Ave the honorary name of David Peterson Way. Traffic Engineering is to be notified of the honorary designation and the requested road signs should be erected accordingly.
______________________________ Lena Bonner, Clerk of Commission ______________________________ Hardie Davis Jr., Mayor
______________________________ Tameka Allen, Information Technology
CERTIFICATE
The undersigned qualified and acting Clerk of the Augusta Commission certifies that the foregoing
is a true and correct copy of a resolution adopted at a legally convened meeting of the Augusta
Commission held on _______________________________________.
______________________________
Lena Bonner, Clerk of Commission
______________________________ Date
CAPTION
Assigning the honorary road name of David Peterson Way to the 1200 Block of Druid Park Avenue
BACKGROUND
David Peterson, a Paine College Graduate and Philanthropist, is the largest private donor on record for the College.
Recently, Dr. Peterson and his wife Betty retired the debt on the Health Education Activities Learning (HEAL)
Complex that opened in 2013. The 43,000 square foot structure houses a Health and Wellness Center that is
accessible to the community, classrooms, a STEM Lab and serves as the home for the Lion Athletic Department.
The HEAL Complex sits on Druid Park Avenue. During the College's 138th Homecoming and Founders'
Anniversary Celebration, the College will rename the HEAL Complex the "David and Betty C. Peterson HEAL
Complex".
ANALYSIS
Impact of Honoree
Having donated millions to Paine College, he and his wife Betty, have personally underwritten tuition for dozens of
students who since graduated from Paine and went on to serve as leaders in the Augusta/CSRA and across the
nation. Previously, he received an Honorary Doctorate Degree from Paine College and served as the Chairman of
the Trustee Board.
Geographic Affiliation
•The honorary designation request is for the 1200 Block of Druid Park Ave because this is the street leading
directly to the college.
Living Status
•The request is initiated by Commissioner William Fennoy. Therefore, it would meet the criteria whether or
not the honoree is living or deceased.
FINANCIAL IMPACT
Cost for road signs
FUNDING SOURCES
Cost for placement of honorary road name signs will be accounted for in the General Fund.
RECOMMENDATION
Approve the honorary designation of David Peterson Way for the 1200 Block of Druid Park Avenue.
Commission Meeting Agenda
2/4/2020 2:00 PM
Jim Dent Way
Department:
Department:
Caption:Motion to approve Resolution Road Name Change From
Entrance to Augusta Municipal Golf Course to Jim Dent Way.
(Approved by Augusta Commission January 21, 2020)
Background:Approved by the Augusta Commission in its meeting held
Tuesday, January 21, 2020. See attachment for further details.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
Good Afternoon;
Marcus Campbell
Thursday, January 30,2020 3:05 PM
Michele Pearman; Lena Bonner
Tameka Allen; Geoffrey Alls
FW: [EXTERNAL] Fwd: Road name change map
Below is the email requested from Ms. Jill Brown regarding the road name change. Thanks
Respectfully;
Marcus Campbell
Chief of Staff, Office of the Mayor
City of Augusta, Georgia
706.821,.1831 office
From: J il I Brown <jbrown @thefirstteea ugusta.org>
Sent: Thursday, January 30,2O2O 3:01 PM
To: Marcus Campbell <MCampbell@augustaga.gov>
Subject: [EXTERNAL] Fwd: Road name change map
Good Afternoon Marcus,
FORE! Augusta Foundation dba The First Tee of Augusta is pleased to supporUapprove the name
change of "said street" to Jim Dent Way. We appreciate Mr. Dent's contributions to the Augusta
community and golf and are pleased to celebrate the commemoration of his efforts through the street
renaming. First Tee approves the renaming to Jim Dent Way as a property owner and in lieu of
physical signature on page 3 of the application for parcel number 043-3-OO1-00-0, First Tee
Maintenance Property submits this email as an official signature of our approval.
Have a great day!
Jill Brown
Forwarded message
From: Jill Brown
Date: Thu, Jan 30, 2020 at 9:00 AM
Subject: Re: Road rulme change map
To: Marcus Campbell <MCampbell@augustaga. eov>
Good Morning Marcus,
FORE! Augusta Foundation dba The First Tee of Augusta is pleased to support/approve the name change of
"said street" to Jim Dent Way. We appreciate Mr. Dent's contributions to the Augusta community and lolf and
are pleased to celebrate the commemoration of his efforts through the street renaming.
Have a great day!
Jill Brown
on wed, Jan29,2020 at3:27 pMMarcus campbel <Mcampbell@.auzustaea > wrote:
Respectfullr',
j\Iarcus Campbell
Chrcf of Staff
()ffice of t\Iar-rir I Iardic Dar is .f r.
535 'I'elfait Street, Suitc 2(X)
-\ugusta, Georgia 3090 1
(706) 821-1831
This e-mail contains confidential information and is intended only for the individual named. If you are not thenamed addressee, you should not disseminate, distribute or copy this e-mail. Please notiff the senderimmediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system.
The City of Augusta accepts no liability for the content of this e-mail or for the consequences of *y actions
taken on the basis of the information provided, unless that information is subsequently confirmed in writing.Any views or opinions presented in this e-mail are solely those of the author urrd do not necessarily representthose of the City of Augusta. E-mail transmissions cannot be guaranteed to be secure or error-free asinformation could be intercepted, comrpted, lost, destroyed, arrive late or incomplete, or contain viruses. Thesender therefore does not accept liability for any erors or omissions in the content ofthis message which arise
as a result of the e-mail transmission. If verification is required, please request a hard copy versiin.
AED:104. I
Commission Meeting Agenda
2/4/2020 2:00 PM
Motion to award RFP #19-267 Debris Monitoring & Financial Recovery Services to Witt O'Brien's
LLC and to authorize execution of the Contract Documents.
Department:Fire
Department:Fire
Caption:Motion to award RFP #19-267 Debris Monitoring & Financial
Recovery Services to Witt O'Brien's LLC and to authorize
execution of the Contract Documents. (Approved by Public
Safety Committee January 28, 2020)
Background:In the event of a large emergency, a contract for debris
monitoring must be activated when a debris removal contract is
activated. FEMA requires an impartial monitoring of debris
removal operations. The monitoring company will monitor all
trucks completing debris removal operations and provide
financial recovery services to support Augusta, GA in applying
for FEMA reimbursement. The contractor will work with
Engineering Services, Environmental Services and Emergency
Management.
Analysis:A RFP was completed through Procurement. Witt O’Brien’s was
the highest ranked bidder for the RFP.
Financial Impact:The financial impact will be based on the emergency. Pricing is
submitted by Witt O’Brien’s for all services to support debris
removal monitoring and financial recovery services.
Alternatives:None.
Recommendation:To approve the motion to award RFP #19-267 Debris
Monitoring & Financial Recovery Services to Witt O'Brien's
LLC and to authorize execution of the Contract Documents.
Funds are
Available in the
Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
1
Draft Pre-Event Agreement
For Disaster Debris Management Services
THIS AGREEMENT is made as of this _____ day of _____, 2020 by and between Augusta, Georgia, a
political subdivision of the State of Georgia (“Augusta”), with an office 535 Telfair Street, Augusta, GA 30901,
and Witt O’Brien’s LLC, a Foreign Corporation qualified to do business in the State of Georgia, with an office
at 1501 M Street NW, 5th Floor, Washington DC 20005 (the “Contractor”).
RECITALS:
In the event Augusta suffers the full force and effects of major storms and the resulting destruction brought
about by such storms or manmade disasters; and
The public health and safety of all citizens may be at serious risk without adequate debris management
services; and
Immediate economic recovery of Augusta is a major concern and a primary priority, and
It is in the public interest to provide for the expedient removal of storm debris within Augusta’s jurisdictional
limits as well as for recovery technical assistance to its officials resulting from a future storm or manmade
event; and
Contractor has the experience, equipment, manpower, permits and license to perform all storm related debris
services as described herein; and
Augusta desires to engage the Contractor to provide Disaster Debris Management Services to Augusta, and
the Contractor desires to accept such engagement, upon and subject to the terms and conditions of this
Agreement.
The Contractor acting as an independent consultant is a consultant with extensive experience in providing
disaster management and recovery services and shall provide said services in a professional manner in
accordance with the terms and conditions of this Agreement and the standards of care practiced by
professionals performing similar services.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, Augusta and the Contractor
hereby agree as follows;
ARTICLE I
ENGAGEMENT AND SCOPE
1.1 Augusta hereby engages the Contractor to provide Disaster Debris Management Services to
Augusta (the “Work”) in accordance with the Contract Documents (defined in Section 4.1 hereof). In
the event of conflicting specifications for the Work, the Request for Proposal shall govern. The
Contractor hereby accepts such engagement, upon the terms and conditions hereinafter set forth.
2
1.2 The Contractor shall provide, furnish and perform all necessary labor and services (including
equipment and supplies) and provide and furnish all necessary supplies, materials and equipment
required to complete the Work in accordance with the Contract Documents. The type and quantity
of service will correspond to the specifications in the Contract Documents.
1.3 If the Contractor is of the opinion that any service requested of it hereunder is beyond the Scope of
Work as provided in the Contract Documents, the Contractor shall promptly notify Augusta in writing
of such opinion and the reasons for the same, with specific references to the Contract Documents.
Augusta shall be the sole judge as to whether or not such services is in fact beyond the Scope of the
Work.
1.4 No additional services beyond the Scope of this Work as provided in the Contract Documents shall
be performed by the Contractor unless Augusta shall, in writing, have specifically directed such
services to be performed, and a Change Order (hereafter defined) shall have been signed by
Augusta and the Contractor. In the event of noncompliance with the foregoing, the Contractor shall
neither have nor make any claim for additional compensation by reason of a claim for additional
services.
1.5 The term “Change Order” as used herein is a written order to the Contractor, issued and signed by
Augusta after execution of this Agreement, authorizing a change in the Work or an adjustment in the
Contract Price (hereafter defined) or the Term (hereafter defined). Unless the Contractor requests
a modification in such Change Order, the Contractor shall sign the Change Order and return a copy
thereof to Augusta within (10) business days after it has received the same. The Contractor shall
have ten (10) business days from its receipt of a Change Order within which to request a modification
thereto. Failure of Contractor to respond to a Change Order within such ten (10) day period shall be
deemed to signify Contractor’s acceptance of such Change Order as if the Contractor had signed
the same without modification. If Contractor requests a modification of a Change Order, Augusta
shall have ten (10) business days from receipt of such request to accept such modification in writing.
If not so accepted, such request is deemed to be rejected.
ARTICLE 2
TERM AND FORCE MAJEURE
2.1 The term of this Agreement shall commence on the date noted on page 1 hereof and shall continue
for a period of three (3) years, subject to Augusta’s right to terminate this Agreement, if for any reason
Augusta is dissatisfied with the Contractor’s performance. Termination rights shall be governed by
Section 12 of this Agreement. Augusta may exercise the option to renew this contract at the end of
the term for two additional one (1) year periods with all the same terms and conditions presented
herein.
2.2 If the Contractor is delayed at any time in the progress of the Work by labor disputes, fire, adverse
weather conditions not reasonably anticipated, unavoidable casualties, or any other causes beyond
the Contractor’s control and without the fault or negligence of Contractor, the Contractor shall prepare
and submit to Augusta within five (5) calendar days of the occurrence a written report of its
assessment of the occurrence and any proposed amendment to the Term. The Contractor shall
proceed with due diligence to alleviate any such delay and shall continue in the performance of its
3
obligations hereunder. Augusta may determine, in its sole discretion, after the receipt of such notice
of delay from the Contractor, whether to terminate this Agreement in accordance with Article 12
hereof or extend the Term by Change Order from such time as Augusta may determine.
ARTICLE 3
COMPENSATION AND METHOD OF PAYMENT
3.1 Augusta shall pay Contractor hourly rate for resources for completion of the Work determined in
accordance with the Contract Documents. The fee payable to the Contractor hereunder will not
exceed an amount authorized by Augusta, unless Contractor requests and Augusta authorizes in
writing an increased amount.
3.2 Contractor shall bear all its own operating costs and is responsible for all permits, license fees, and
maintenance of its own trucks and equipment to keep such property in a condition and manner
adequate to accomplish contracted services.
3.3 Contractor shall submit an invoice based on the satisfactory completion of each phase of the Work
outlined in the Contractor’s Proposal provided. The review and acceptance of or notice of defects in
the work performed will not exceed 30 days from receipt of said work. The invoice shall list the
charges for each task or portion of the Work performed.
Each such invoice shall also contain Contractor’s certification that the task or portion of the Work
described in the invoice has been completed in accordance with the Contract Documents, that the
amount of all items due to third parties has been paid, and that the amount of such invoice is due to
the Contractor. Such invoice shall not contain any surcharge for amounts paid to third parties by
Contractor.
3.4 Augusta shall pay the full amount of an invoice with forty-five (45) days after receipt of the invoice
and accompanying financial report, prepared as described herein. If, however, Augusta objects to
all or any portion of any invoice, Augusta shall so notify Contractor of the same, stating the reasons
for the objection. Augusta shall be entitled to withhold payment of any amounts in dispute, but shall
make payments on amounts not in dispute. The parties shall immediately make every effort to settle
any disputed portions of the invoice. If Contractor does not make an effort to correct deficiencies,
the amount deducted from the invoice will correspond to the amount of work improperly billed or
negligently performed.
3.5 The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act.
ARTICLE 4
CONTRACT DOCUMENTS
4.1 The Contract Documents consist of this Agreement, Exhibit A – Augusta, Georgia’s Request for
Proposal # 19-267, Exhibit B – Contractor’s Submittal in Response to Augusta, Georgia Request for
Proposal # 19-267, Exhibit C – Contractor’s Best & Final Cost Sheet, Exhibit D – Release of Claims
(each exhibit being attached hereto and made a part hereof), all Amendments and all accepted
4
Change Orders. The intent of the Contract Documents is to include all items necessary for the proper
execution and completion of the Work. The Contract Documents are complementary, and what is
required by an one shall be deemed to be required by all; provided however, if there is any conflict
between the terms of this Agreement and any of the other Contract Documents, the terms of this
Agreement shall control, except as provided in Section 1.1 herein.
ARTICLE 5
AUGUSTA’S RESPONSIBILITIES
5.1 Augusta shall direct its officers, agents and employees to render all reasonable assistance and
provide available data to the Contractor in connection with its performance of the Work under this
Agreement. The Contractor shall have the duty to make independent inquiry as to the correctness
of such data. Augusta agrees to furnish to the Contractor copies of any previous reports, data and
drawings, which may be available and are pertinent to the Work. All such data provided shall remain
the property of Augusta and shall be returned to Augusta upon termination of this Agreement.
ARTICLE 6
CONTRACTOR’S REPRESENTATIONS, WARRANTIES AND RESPONSIBILITIES
6.1 The Contractor represents and warrants to Augusta that is has the authority to enter into this
Agreement and to perform the Work, and that it is licensed and authorized to conduct business in
the State of Georgia. The Contractor further represents and warrants that all Work performed by it
hereunder (a) will be in conformance with the terms of the Contract Documents; (b) will be performed
in a skillful and workmanlike manner; (c) will be performed by the proper number of experience,
skilled personnel, qualified by education or experience to perform their assigned tasks; and (d) will
conform to the standard of care, skill and diligence according to the standards of the industry.
6.2 The Contractor shall at all times enforce strict discipline and good order among its employees and
any subcontractors and shall not employ for the Work (i) any person, firm or corporation not skilled
and licensed, if required, in the task assigned to him, or (ii) anyone who might endanger himself,
others or the project. The Contactor shall be responsible to Augusta for the acts and omissions of
its employees, agents, subcontractors and other persons performing any of the Work for the
Contractor. Augusta reserves the absolute right to require the immediate removal of any such
unskilled, untrained or unfit person, firm or corporation from participation in the Work.
6.3 The Contractor shall indemnify and hold Augusta harmless from any and all losses, damages, costs,
penalties, expenses (including, but not limited to, reasonable investigation or legal expenses),
liabilities, judgments, liens, suits, claims or demands arising out of any actual or threatened damage
to property, including Augusta’s property, or injuries to or death of persons, including Augusta’s
employees, caused by or resulting from Contractor’s (or its employees, agents, subcontractors or
any other person performing any of the Work for the Contractor) acts or omissions or any breach or
threatened breach of this Agreement by the Contractor (or its subcontractors or any other person
performing any of the Work for the Contractor).
6.4 The Contractor shall guarantee all work performed under this Agreement against defective
workmanship or materials, and shall replace all such defective work, materials or equipment
5
furnished by the Contractor, for a period of two years from the date of final acceptance of the work,
unless a longer period is otherwise provided for within the contract documents.
6.5 The Contractor shall operate as an independent contractor and Augusta shall not be responsible for
any of the Contractor’s acts or omissions. The Contractor shall not be treated as an employee with
respect to the services performed hereunder for federal or state tax, unemployment or workers’
compensation purposes. The Contractor understands that neither federal, nor state, nor payroll tax
of any kind shall be withheld or paid by Augusta of behalf of the Contractor or the employees of the
Contractor. The Contractor further agrees that the Contractor is fully responsible for the payment of
any and all taxes arising from the payment of monies under this Agreement. The Contractor shall
not be treated as an employee with respect to the services performed hereunder for purposes of
eligibility for, or participation in, any employee pension, health, or other fringe benefit plan of Augusta.
Augusta shall not be liable to the Contractor for any expenses paid or incurred by the Contractor
unless otherwise agreed in writing. The Contractor shall supply, at its sole expense all management
supervision, labor, equipment, tools, materials, and supplies required to provide the contracted
services unless otherwise agreed to in writing. The Contractor shall comply with all federal, state
and local laws regarding business permits, certificates and licenses that may be required to carry out
the services to be performed under this Agreement. The Contractor shall insure that all personnel
engaged in work under this Agreement shall be fully qualified and shall be authorized under state
and local law to perform the services under this Agreement.
6.6 The Contractor warrants that no person or selling agency has been employed or retained to solicit
or secure this Agreement upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or
selling agencies maintained by Contractor for the purpose of securing business and that the
Contractor has not received any non-Augusta fee related to this Agreement without the prior written
consent of Augusta. For breach or violation of this warranty, Augusta shall have the right to annul
this Agreement without liability or at its discretion to deduct from the Agreement Price of
consideration the full amount of such commission, percentage, brokerage or contingent fee.
ARTICLE 7
SUBCONTRACTS
7.1 A subcontractor is a person or entity who provides services or performs Work for the Contractor or
for a subcontractor of Contractor. The Contractor may utilize the services of subcontractors and
shall be responsible for the acts or omissions of its subcontractors to the same extent Contractor is
responsible for the acts and omissions of its own employees. Contractor shall not employ any
subcontractor without the prior written consent of Augusta and shall obtain a written agreement with
each subcontractor. As between Augusta and the Contractor the Contractor shall be responsible for
the acts and omissions of its subcontractors and any portion of the Work performed by a
subcontractor. Augusta may make reasonable requests for information and data concerning any
and all subcontractors under this Agreement, and any other matter deemed by Augusta to be
pertinent hereto, and the Contractor hereby agrees to submit such information and data promptly
upon request.
6
7.2 In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractor expressly agrees to collect
and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local
Small Business Opportunity Program and to make such records available to Augusta, Georgia. The
requirements of the Local Small Business Opportunity Program can be found at
www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all contracts
where a local small business goal has been established, the contractor is required to provide local
small business utilization reports. Contractor shall report to Augusta, Georgia the total dollars paid
to each local small business on each contract, and shall provide such payment affidavits, regarding
payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in
the format specified by the Director of minority and small business opportunities, and shall be
submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the
time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the
remedies set forth, including but not limited to, withholding payment from the contractor and/or
collecting liquidated damages.
ARTICLE 8
PROTECTION OF PERSONS AND PROPERTY
8.1 Contractor agrees to advise fully all of its employees, subcontractors and others working for the
Contractor concerning environmental, safety and health procedures required by applicable state and
federal law, regulation or order or required by Augusta; and to take the steps necessary to assure
that such procedures are complied with.
ARTICLE 9
INSURANCE
9.1 The Contractor agrees at all times during the Term of this Agreement to maintain in full force and
effect the following insurance coverage in at least the limits set forth in Section 9.2: Worker’s
Compensation (including occupational disease in accordance with applicable statutory and
regulatory requirements); Employer’s liability insurance (including coverage on all of Contractor’s
employees engage in the performance of the Work); and Comprehensive General Liability insurance
(including protective liability covering death or bodily injury and contractual liability). Before
commencement of any of the Work hereunder, the Contractor agrees to furnish to Augusta, on an
annual renewal basis, certificates of insurance or other evidence satisfactory to Augusta to the effect
that such insurance has been procured and is in force. The certificates shall accurately reflect the
required insurance coverages, including any and all limitations, exclusions and restrictions, and
provide that in the event of cancellation or material change in a policy affecting the certificate holder,
thirty (30) days prior written notice shall be given to Augusta.
9.2 For the purpose of this Agreement, Contractor shall carry the following types of insurance in at least
the limits (which may be a combination of primary and excess coverage) specified below:
COVERAGES LIMITS OF LIABILIY
Worker’s Compensation Statutory
General Liability, Including Bodily Injury $1,000,000 each Occurrence
Property Damage and Contractual Liability
7
Automobile Liability, Including Bodily Injury $1,000,000 each Occurrence
And Property Damage
ARTICLE 10
PATENTS, PUBLICATIONS AND TRADE SECRETS
10.1 Contractor agrees that it will not at any time, either while engaged hereunder by Augusta or
afterwards, make any outside use of, or disclose to any other person or organization, except as
authorize in writing by Augusta, any information, whether patentable or not, regarding plans,
programs, facilities, designs, processes, products, costs, equipment, operations or customers of
Augusta which comes within the knowledge of Contractor in the performance of the Work hereunder.
10.2 In the event Contractor creates and desires to publish, produce or use for itself or others, any
writings, drawings, photographs or computer software which relates to the business or activities of
Augusta or which contains information received as a result of the Work performed for Augusta by
Contractor, a draft manuscript or printout must be provide to Augusta by Contractor prior to
publication, production or use. Under no circumstances will any publication, production or use by
Contractor relating to the business or activities of Augusta or performance of the Work of the
Contractor hereunder be allowed without prior written consent of Augusta. Contractor also agrees
that any manuscript, article, book, pamphlet, advertisement, drawing, photograph or computer
software produced for Augusta by the Contractor is to be deemed “work for hire” for which Augusta
is entitled to all copyrights and other benefits thereunder.
ARTICLE 11
CONFIDENTIAL INFORMATION
11.1 Contractor recognizes and acknowledges that it will have access to certain confidential information
of Augusta, and of authorities and other governmental entities affiliated with Augusta (“Affiliated
Entities”), and that such information constitutes valuable, special and unique property of Augusta,
and such other Affiliated Entities. Contractor will not, during or after the term of this Agreement, use
or disclose any of such confidential information to any person, firm corporation, associated or other
entity, except to authorized representatives of Augusta and Affiliated Entities, for any reason or
purpose whatsoever, other than in furtherance of this Agreement. In the event of a breach or
threatened breach by Contractor of the provisions of this Article 11, Augusta, and Affiliated Entities,
shall be entitled to a temporary restraining order and/or a preliminary injunction restraining Contractor
from using or disclosing, in whole or in part, such confidential information, and Contractor consents
to the entry of such a temporary restraining order and/or preliminary injunction without the necessity
of Augusta posting any bond in connection therewith, and agrees that it shall not assert any defenses
to any petition filed by Augusta in a court of competent jurisdiction requesting such temporary
restraining order and/or preliminary injunction, as the case may be. Nothing herein shall be
construed as prohibiting Augusta, and Affiliated Entities, from pursuing any other remedies available
to them for such breach or threatened breach, including the recovery of damages from Contractor.
8
11.2 The obligations of this Article 11 do not apply to information which:
(a) is or becomes part of the public domain without the breach of any obligation of confidentiality
owed to Augusta or the Affiliated Entities; or
(b) is lawfully in the possession of Contractor at the time it was acquired hereunder without the
breach of any obligation of confidentiality owed to Augusta or the Affiliated Entities; or
(c) is required to be publicly disclosed under law.
ARTICLE 12
TERMINATION
12.1 Augusta may, at any time, without prejudice to any other right or remedy, and upon giving the
Contractor thirty (30) days written notice, terminate this Agreement.
Upon completion of the Work, as accepted by Augusta, or upon receipt of the aforesaid notice of
termination, Contractor shall deliver to Augusta all of the following:
(a) All drawings, documents, reports and all other work relating in any way to any portion
of the Work. All Work remains the property of Augusta and may not be used by the
Contractor, except by written agreement of Augusta, on any other project or for any other
person, firm, or corporation. Should Contractor refuse to deliver any work, Augusta is
authorized to employ another firm to complete the contract at the expense of Contractor.
(b) Executed Release of Claims, in the form of Exhibit “E” attached hereto, stating that all
bills have been paid and no claims exist again Augusta.
(c) Final itemized invoice for payment. Contractor shall be paid for services performed in
accordance with the Contract Documents to the date of termination.
12.2 To the extent that it does not alter the scope of this agreement, Augusta, GA may, with at least 48
hours notice, unilaterally order a temporary stopping of the work, or delaying of the work to be
performed by Contractor under this agreement.
ARTICLE 13
DELAYS AND DAMAGES
13.1 If the Contractor refuses or fails to prosecute the Work or any separable part thereof, with such
diligence as will insure its completing within the time specified, or any extension thereof, or fails to
complete said Work within such time Augusta may be written notice to the Contractor, terminate his
right to proceed with the Work or such part of the Work as to which there has been delay. In such
event, Augusta may take over the Work and prosecute the same to completion, by contractor or
9
otherwise, and the Contractor and his sureties shall be liable to Augusta for any excess cost, loss of
use of the project, or other damages associated with the delay, occasioned Augusta thereby. If the
Contractor’s right to proceed is terminated, Augusta may take possession of and utilize in completing
the Work such materials, and plans, whether or not in final form. If Augusta does not terminate the
right of the Contractor to proceed, the Contractor shall continue the Work, in which even the actual
damages for the delay will be impossible to determine and in lieu thereof the Contractor shall pay to
Augusta as fixed, agreed, and liquidated damages for each calendar day of delay until the Work is
completed or accepted the amount as set forth in this section and the Contractor and his sureties
shall be liable for the amount thereof provided. If the Contractor is delayed at any time in the progress
of the Work by an act or neglect of Augusta or consultant hired by Augusta, or by an employee of
either, or by any separate Contractor employed by Augusta, or by changes ordered in the Work, or
by labor disputes, fire, unusual delay in transportation, adverse weather conditions not reasonably
anticipatable, unavoidable casualties, or any causes beyond the Contractor’s control, or by delay
authorized by Augusta, or by any other cause which Augusta determines may justify the delay, then
the time for completion shall be extended by change order for such reasonable time as Augusta may
determine. Any claim for extension of time shall be made in writing by the Contractor to Augusta not
more than ten days after the commencement of the delay; otherwise, it shall be waived. In the case
of a continuing delay only one claim is necessary. The Contractor shall provide in its notice an
explanation for the delay and the probable effect of the delay on the progress of the Work. Any
extension of time to the Contractor pursuant to this paragraph of the contract shall be the sole remedy
to Contractor for any such delay, suspension, interruption or effect thereof.
13.2 Contractor agrees to pay as liquidated damages to Augusta the sum of $1,000 for each consecutive
calendar day after expiration of the Contract Completion Time, except for authorized extensions of
time by Augusta. The parties agree that these provisions for liquidated damages are not intended
to operate as penalties for breach of Contract. The liquidated damages set forth above are not
intended to compensate Augusta for any damages other than inconvenience and loss of use or delay
in services. The existence or recovery of such liquidated damages shall not preclude Augusta from
recovering other damages in addition to the payments made hereunder which Augusta can
document as being attributable to the documented Contractor failures. In addition to other costs that
may be recouped, Augusta may include costs of personnel and assets used to coordinate, inspect,
and re-inspect items within this Contract as well as attorney fees if applicable.
ARTICLE 14
UNAUTHORIZED ACTS
14.1 Contractor represents and warrants to Augusta that it will make no disbursement or other payment
of any kind of character or take or authorize the taking of any other action which contravenes any
statue or rule, regulation or other order of any jurisdiction, foreign or domestic.
14.2 Augusta may, from time to time, during the Term and thereafter, upon reasonable notice to
Contractor, make an audit of all records of Contractor as they relate to the Work and any payments
made by Augusta to Contractor under this Agreement for the same, and obtain copies of the same.
14.3 Contractor agrees to disclose honestly and fully all information and documentation in its possession
concerning all transactions or events relating to or affecting Augusta or Affiliated Entities as and to
10
the extent such information or documentation (i) was acquired or developed by Contractor during tis
engagement under this Agreement, and (ii) is requested by Augusta or the authorized representative
thereof; provided, that if the Contractor indicates that the information or documentation requested is
privileged, confidential or personally sensitive, appropriate steps will be taken to protect such
privilege, confidentiality or privacy to the extent possible consistent with the ethical and legal
obligations applicable to the Contractor, but such claims of privilege, confidentiality or sensitivity shall
not diminish the unconditional obligation to disclose any such information or documentation to
Augusta or its authorized representatives.
14.4 Contractor shall, at the request of Augusta, render a certificate or sworn affidavit to Augusta stating
that Contractor has not violated any of the terms of the Article 14.
ARTICLE 15
NOTICES
15.1 Any notice required or permitted to be given under this Agreement shall be in writing and shall be
deemed to have been given when hand delivered or deposited in the U. S. mail, certified or
registered, return receipt requested, in a postage prepaid envelope addressed:
To Augusta: Augusta Emergency Management Agency
3117 Deans Bridge Road
Augusta, GA 30906
Attn: EMA Director
With copy to: Augusta Law Department
535 Telfair Street, Building 3000
Augusta, GA 30901
Attn: General Counsel
To Contractor: Witt O’Brien’s LLC
1501 M Street NW, 5th Floor
Washington DC 20005
or to such other address(es) as either party shall designate by written notice to the other.
ARTICLE 16
NONASSIGNMENT
16.1 Augusta has entered into this Agreement in order to receive the services of the Contractor. Subject
to the provisions of Article 7 hereof, the Contractor will not make any assignment, by operation of
law or otherwise, of all or any portion of the services required under this Agreement without first
obtaining the written consent of Augusta. The rights and obligations of Augusta hereunder shall
insure to the benefit of, and shall be binding upon, the successors and assigns of Augusta.
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ARTICLE 17
MISCELLANEOUS
17.1 The terms and provisions of Article 6, entitled “Contractor’s Representations, Warranties and
Responsibilities”, Article 8, entitled “Protection of Persons and Property”, Article 10, entitled “Patents,
Publications and Trade Secretes”. Article 11, entitled “Confidential Information”, and Article 14,
entitled “Unauthorized Acts”, shall survive the termination of this Agreement, howsoever brought
about.
17.2 Contractor shall only take instructions from the person or persons who are authorized in writing by
Augusta to give the same.
17.3 The Work shall be performed by Contractor in such a manner and at such times so as to not interfere
or interrupt Augusta’s operations.
17.4 This Agreement does not and shall not be construed to create any partnership or agency whatsoever.
17.5 This Agreement shall be governed by the laws of Georgia. The Work and performance of same shall
comply with all applicable city, county, state and federal codes, rules, regulations and orders,
including but not limited to Executive Order 11246 regarding Equal Employment Opportunities, the
Copeland Anti-Kickback Act, Sections 103 and 107 of the Contract Work Hours and Safety Standards
Act, Section 306 of the Clean Air Act, Section 508 of the Clean Water Act, Executive Order 11738,
and Environmental Protection Act regulations. The parties consent to venue in the courts of
Richmond County. This Agreement may be modified only in writing signed by the parties.
17.6 Failure to insist upon strict compliance with any provision hereof shall not be deemed a waiver of
such provision or other provision hereof.
17.7 This Agreement may not be modified except by Change Order or written Amendment executed by
the parties hereto. Contractor acknowledges that this contract and any changes to it by amendment,
modification, change order or other similar document may have required or may require the
legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia
law, Contractor is deemed to possess knowledge concerning Augusta, Georgia's ability to assume
contractual obligations and the consequences of Contractor's provision of goods or services to
Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other
similar document, including the possibility that the Contractor may be precluded from recovering
payment for such unauthorized goods or services. Accordingly, Contractor agrees that if it provides
goods or services to Augusta, Georgia under a contract that has not received proper legislative
authorization or if the Contractor provides goods or services to Augusta, Georgia in excess of the
any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code,
Augusta, Georgia may withhold payment for any unauthorized goods or services provided by
Contractor. Contractor assumes all risk of non-payment for the provision of any unauthorized goods
or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the
provision of any unauthorized goods or services to Augusta, Georgia, however characterized,
including, without limitation, all remedies at law or equity.
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17.8 The invalidity or unenforceability of any provision hereof shall not affect the validity or enforceability
of any other provision.
17.9 This Agreement and other Contract Documents supersede all previous agreement between Augusta
and Contractor concerning the Work.
17.10 This Agreement may be executed in one or more counterparts, each of which shall be deemed to be
an original, and such counterparts shall together constitute and be one and the same agreement.
IN WITNESS WHEREOF the parties hereto have executed this Agreement under seal this
_____________________________ day of _________________________ 2020.
Augusta, Georgia Witt O’Brien’s LLC
By: ___________________________ By: _____________________________
Hardie Davis, Jr., Mayor As Its CEO (or CFO)
ATTEST ATTEST
By: _______________________________ By: _______________________________
Clerk of Commission As Its Secretary (or CFO)
(Seal)
A
EXHIBIT “A”
(Augusta Request For Proposal # 19-267)
B
EXHIBIT “B”
(Contractor’s Submittal in Response to Augusta Request For Proposal # 19-267)
C
EXHIBIT “C”
(Contractor’s Best & Final Cost Sheet)
D
EXHIBIT “D”
(Release of Claims)
Reference is made to the Disaster Monitoring Services Agreement, together with all Change
Orders thereunder (“Agreement”) by and between the Undersigned ___________________
and Augusta, Georgia, dated __________________.
In connection with the Agreement, Contractor warrants that there are no amounts owed by it
or by any of its subcontractors, which could become the basis of a claim against the property
described in the Agreement or any other property owned by Augusta, and that there exists
no known liens, claims, demands or causes of action against the Contractor or its
subcontractors or Augusta relating to the work.
IN WITNESS WHEREOF, Contractor has executed this release this ____ day of __________,
20____.
CONTRACTOR NAME: _________________________
BY: _________________________________________
ITS: _________________________________________
Request for Proposal
Request for Proposals will be received at this office until Tuesday, September 24, 2019 @ 11:00 a.m. for furnishing:
RFP Item #19-267 Debris Monitoring & Financial Recovery Services – Fire Department/Emergency Management
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
A Mandatory Pre Proposal/Telephone Conference will be held on Monday, August 19, 2019 @ 3:00 p.m. in the
Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee.
Make the $35.00 check payable to “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta
Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, August 22, 2019 @
5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract
with the successful bidder(s). A 100% performance bond and a 100% payment bond will be required for award.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 18, 25, August 1, 8, 2019
Metro Courier July 18, 2019
OFFICIAL
VENDORS Attachment
"B"E-Verify #Addendum
1
SAVE
Form Original 7 Copies Fee
Proposal
Thompson Consulting Svc.
1135 Townpark Ave.,
Suite 2101
Lake Mary, FL 32746
Yes 1111126 Yes Yes Yes Yes Yes
Witt O’Brien's
1201 15th St. NW,
Suite 600
Washington, DC 20005
Yes 369335 Yes Yes Yes Yes Yes
GMC
1450 Greene St.,
Suite 505
Augusta, GA 30901
Yes 425070 Yes Yes Yes Yes Yes
Rostan Solutions LLC
3433 Lithia Pinecrest Rd,
Suite 287
Valrico, FL 33596
RFP Opening
RFP Item #19-267 Debris Monitoring & Financial Recovery Services
for Augusta, Georgia-Fire Department/Emergency Management
RFP Date: Tuesday, September 24, 2019 @ 11:00 a.m.
Total Number Specifications Mailed Out: 57
Total Number Specifications Download (Demandstar): 11
Total Electronic Notifications (Demandstar): 37
Georgia Procurement Registry: 62
Mandatory Pre-Proposal/Telephone Conference Attendees: 6
Total packages submitted: 3
Total Noncompliant: 0
Page 1 of 1
Thompson Consulting Svc.
1135 Townpark Ave.,
Suite 2101
Lake Mary, FL 32746
Witt O’Brien's
1201 15th St. NW,
Suite 600
Washington, DC 20005
GMC
1450 Greene St.,
Suite 505
Augusta, GA 30901
Thompson Consulting Svc.
1135 Townpark Ave.,
Suite 2101
Lake Mary, FL 32746
Witt O’Brien's
1201 15th St. NW,
Suite 600
Washington, DC 20005
GMC
1450 Greene St.,
Suite 505
Augusta, GA 30901
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as required
per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)20 3.3 4.8 2.8 65.0 95.0 55.0
3. Organization & Approach (0-5)15 4.3 4.8 2.8 63.8 71.3 41.3
4. Scope of Services:
• Experience with the FEMA appeals process
• Percentage of FEMA reimbursement achieved by other clients
• Ability to provide services as described under the scope of work (0-5)30 3.9 4.8 2.3 116.3 142.5 67.5
5. Financial Stability (0-5)5 3.4 5.0 3.0 16.9 25.0 15.0
6. References (0-5)5 4.0 4.0 3.8 20.0 20.0 18.8
18.8 23.3 14.5 281.9 353.8 197.5
8. Presentation by Team (0-5)10 0 0 0
9 Q&A Response to Panel Questions (0-5)5 0 0 0
Lowest Fees 5 10 5 50 0 0
Second 5 6 5 0 30 0
Third 5 4 0 0 0
Forth 5 2 0 0 0
Fifth 5 1 0 0 0
Total Phase 2 - (Total Maximum Ranking 15 -
Maximum Weighted Total Possible 125) 5 5 0 50 30 0
23.8 28.3 14.5 331.9 383.8 197.5
Procurement DepartmentRepresentative:________Nancy Williams___________________________________
Procurement Department Completion Date: 10/18/19
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: Cumulative Date: 10/18/19
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the
one line only)
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Vendors
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
RFP Item #19-267 Debris Monitoring & Financial Recovery Services
for Augusta, Georgia-Fire Department/Emergency Management
Evaluation Committee Meeting Date: Friday, October 18, 2019 @ 2:00 p.m.
Scale 0 (Low) to 5 (High)
Ranking of 0-5 (Enter a number value between 0 and 5)Weighted Scores
Commission Meeting Agenda
2/4/2020 2:00 PM
Motion to award RFP #19-268 Debris Removal Services to Ceres Environmental Services, Inc. and to
authorize execution of the Contract Documents.
Department:Fire
Department:Fire
Caption:Motion to award RFP #19-268 Debris Removal Services to
Ceres Environmental Services, Inc. and to authorize execution of
the Contract Documents. (Approved by Public Safety
Committee January 28, 2020)
Background:In the event of a large emergency, a contract for debris removal
may be activated to enable the community to recover quickly.
The contractor will work with Engineering Services,
Environmental Services and Emergency Management.
Analysis:A RFP was completed through Procurement. Ceres was the
highest ranked bidder for the RFP.
Financial Impact:The financial impact will be based on the emergency. Pricing is
submitted by Ceres for a cost per cubic yard removed.
Alternatives:None.
Recommendation:To approve the motion to approve the award of RFP #19-268
Debris Removal Services to Ceres Environmental Services, Inc.
and to authorize execution of the Contract Documents.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
1
Pre-Event Agreement
For Disaster Debris Removal Services
THIS AGREEMENT is made as of this _____ day of _____, 2020 by and between Augusta, Georgia, a
political subdivision of the State of Georgia (“Augusta”), with an office 535 Telfair Street, Augusta, GA 30901,
and Ceres Environmental Services, Inc., a Foreign Corporation qualified to do business in the State of
Georgia, with an office at 5590 Broadcast Court, Sarasota, FL 34240 (the “Contractor”).
RECITALS:
In the event Augusta suffers the full forces and effects of major storms and the resulting destruction brought
about by such storms or manmade disasters; and
The public health and safety of all citizens may be at serious risk without adequate debris removal services;
and
Immediate economic recovery of Augusta is a major concern and a primary priority, and
It is in the public interest to provide for the expedient removal of storm debris within Augusta’s jurisdictional
limits as well as for recovery technical assistance to its officials resulting from a future storm or manmade
event; and
Contractor has the experience, equipment, manpower, permits and license to perform all storm related debris
services as described herein; and
Augusta desires to engage the Contractor to provide Disaster Debris Removal Services to Augusta, and the
Contractor desires to accept such engagement, upon and subject to the terms and conditions of this
Agreement.
The Contractor acting as an independent consultant is a consultant with extensive experience in providing
disaster removal services and shall provide said services in a professional manner in accordance with the
terms and conditions of this Agreement and the standards of care practiced by professionals performing
similar services.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, Augusta and the Contractor
hereby agree as follows;
ARTICLE I
ENGAGEMENT AND SCOPE
1.1 Augusta hereby engages the Contractor to provide Disaster Debris Removal Services to Augusta
(the “Work”) in accordance with the Contract Documents (defined in Section 4.1 hereof). In the event
of conflicting specifications for the Work, the Request for Proposal shall govern. The Contractor
hereby accepts such engagement, upon the terms and conditions hereinafter set forth.
2
1.2 The Contractor shall provide, furnish and perform all necessary labor and services (including
equipment and supplies) and provide and furnish all necessary supplies, materials and equipment
required to complete the Work in accordance with the Contract Documents. The type and quantity
of service will correspond to the specifications in the Contract Documents.
1.3 If the Contractor is of the opinion that any service requested of it hereunder is beyond the Scope of
Work as provided in the Contract Documents, the Contractor shall promptly notify Augusta in writing
of such opinion and the reasons for the same, with specific references to the Contract Documents.
Augusta shall be the sole judge as to whether or not such services is in fact beyond the Scope of the
Work.
1.4 No additional services beyond the Scope of this Work as provided in the Contract Documents shall
be performed by the Contractor unless Augusta shall, in writing, have specifically directed such
services to be performed, and a Change Order (hereafter defined) shall have been signed by
Augusta and the Contractor. In the event of noncompliance with the foregoing, the Contractor shall
neither have nor make any claim for additional compensation by reason of a claim for additional
services.
1.5 The term “Change Order” as used herein is a written order to the Contractor, issued and signed by
Augusta after execution of this Agreement, authorizing a change in the Work or an adjustment in the
Contract Price (hereafter defined) or the Term (hereafter defined). Unless the Contractor requests
a modification in such Change Order, the Contractor shall sign the Change Order and return a copy
thereof to Augusta within (10) business days after it has received the same. The Contractor shall
have ten (10) business days from its receipt of a Change Order within which to request a modification
thereto. Failure of Contractor to respond to a Change Order within such ten (10) day period shall be
deemed to signify Contractor’s acceptance of such Change Order as if the Contractor had signed
the same without modification. If Contractor requests a modification of a Change Order, Augusta
shall have ten (10) business days from receipt of such request to accept such modification in writing.
If not so accepted, such request is deemed to be rejected.
ARTICLE 2
TERM AND FORCE MAJEURE
2.1 The term of this Agreement shall commence on the date noted on page 1 hereof and shall continue
for a period of three (3) years, subject to Augusta’s right to terminate this Agreement, if for any reason
Augusta is dissatisfied with the Contractor’s performance. Termination rights shall be governed by
Section 12 of this Agreement. Augusta may exercise the option to renew this contract at the end of
the term for two additional one (1) year periods with all the same terms and conditions presented
herein.
2.2 If the Contractor is delayed at any time in the progress of the Work by labor disputes, fire, adverse
weather conditions not reasonably anticipated, unavoidable casualties, or any other causes beyond
the Contractor’s control and without the fault or negligence of Contractor, the Contractor shall prepare
and submit to Augusta within five (5) calendar days of the occurrence a written report of its
assessment of the occurrence and any proposed amendment to the Term. The Contractor shall
proceed with due diligence to alleviate any such delay and shall continue in the performance of its
3
obligations hereunder. Augusta may determine, in its sole discretion, after the receipt of such notice
of delay from the Contractor, whether to terminate this Agreement in accordance with Article 12
hereof or extend the Term by Change Order from such time as Augusta may determine.
ARTICLE 3
COMPENSATION AND METHOD OF PAYMENT
3.1 Augusta shall pay Contractor a fee for completion of the Work determined in accordance with the
Contract Documents. The fee payable to the Contractor hereunder will not exceed an amount
authorized by Augusta, unless Contractor requests and Augusta authorizes in writing an increased
amount.
3.2 Contractor shall bear all its own operating costs and is responsible for all permits, license fees, and
maintenance of its own trucks and equipment to keep such property in a condition and manner
adequate to accomplish contracted services.
3.3 Contractor shall submit an invoice based on the satisfactory completion of each phase of the Work
outlined in the Contractor’s Proposal provided. The review and acceptance of or notice of defects in
the work performed will not exceed 30 days from receipt of said work. The invoice shall list the
charges for each task or portion of the Work performed.
Each such invoice shall also contain Contractor’s certification that the task or portion of the Work
described in the invoice has been completed in accordance with the Contract Documents, that the
amount of all items due to third parties has been paid, and that the amount of such invoice is due to
the Contractor. Such invoice shall not contain any surcharge for amounts paid to third parties by
Contractor.
3.4 Augusta shall pay the full amount of an invoice with forty-five (45) days after receipt of the invoice
and accompanying financial report, prepared as described herein. If, however, Augusta objects to
all or any portion of any invoice, Augusta shall so notify Contractor of the same, stating the reasons
for the objection. Augusta shall be entitled to withhold payment of any amounts in dispute, but shall
make payments on amounts not in dispute. The parties shall immediately make every effort to settle
any disputed portions of the invoice. If Contractor does not make an effort to correct deficiencies,
the amount deducted from the invoice will correspond to the amount of work improperly billed or
negligently performed.
3.5 The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act.
ARTICLE 4
CONTRACT DOCUMENTS
4.1 The Contract Documents consist of this Agreement, Exhibit A – Augusta, Georgia’s Request for
Proposal # 19-268, Exhibit B – Contractor’s Submittal in Response to Augusta, Georgia Request for
Proposal # 19-268, Exhibit C – Contractor’s Best & Final Cost Sheet, Exhibit D - Contractor’s Letter
to Augusta dated January 15, 2020, Exhibit E - Release of Claims (each exhibit being attached hereto
and made a part hereof), all Amendments and all accepted Change Orders. The intent of the
4
Contract Documents is to include all items necessary for the proper execution and completion of the
Work. The Contract Documents are complementary, and what is required by an one shall be deemed
to be required by all; provided however, if there is any conflict between the terms of this Agreement
and any of the other Contract Documents, the terms of this Agreement shall control, except as
provided in Section 1.1 herein.
ARTICLE 5
AUGUSTA’S RESPONSIBILITIES
5.1 Augusta shall direct its officers, agents and employees to render all reasonable assistance and
provide available data to the Contractor in connection with its performance of the Work under this
Agreement. The Contractor shall have the duty to make independent inquiry as to the correctness
of such data. Augusta agrees to furnish to the Contractor copies of any previous reports, data and
drawings, which may be available and are pertinent to the Work. All such data provided shall remain
the property of Augusta and shall be returned to Augusta upon termination of this Agreement.
ARTICLE 6
CONTRACTOR’S REPRESENTATIONS, WARRANTIES AND RESPONSIBILITIES
6.1 The Contractor represents and warrants to Augusta that is has the authority to enter into this
Agreement and to perform the Work, and that it is licensed and authorized to conduct business in
the State of Georgia. The Contractor further represents and warrants that all Work performed by it
hereunder (a) will be in conformance with the terms of the Contract Documents; (b) will be performed
in a skillful and workmanlike manner; (c) will be performed by the proper number of experience,
skilled personnel, qualified by education or experience to perform their assigned tasks; and (d) will
conform to the standard of care, skill and diligence according to the standards of the industry.
6.2 The Contractor shall at all times enforce strict discipline and good order among its employees and
any subcontractors and shall not employ for the Work (i) any person, firm or corporation not skilled
and licensed, if required, in the task assigned to him, or (ii) anyone who might endanger himself,
others or the project. The Contactor shall be responsible to Augusta for the acts and omissions of
its employees, agents, subcontractors and other persons performing any of the Work for the
Contractor. Augusta reserves the absolute right to require the immediate removal of any such
unskilled, untrained or unfit person, firm or corporation from participation in the Work.
6.3 The Contractor shall indemnify and hold Augusta harmless from any and all losses, damages, costs,
penalties, expenses (including, but not limited to, reasonable investigation or legal expenses),
liabilities, judgments, liens, suits, claims or demands arising out of any actual or threatened damage
to property, including Augusta’s property, or injuries to or death of persons, including Augusta’s
employees, caused by or resulting from Contractor’s (or its employees, agents, subcontractors or
any other person performing any of the Work for the Contractor) acts or omissions or any breach or
threatened breach of this Agreement by the Contractor (or its subcontractors or any other person
performing any of the Work for the Contractor).
6.4 The Contractor shall guarantee all work performed under this Agreement against defective
workmanship or materials, and shall replace all such defective work, materials or equipment
5
furnished by the Contractor, for a period of two years from the date of final acceptance of the work,
unless a longer period is otherwise provided for within the contract documents.
6.5 The Contractor shall operate as an independent contractor and Augusta shall not be responsible for
any of the Contractor’s acts or omissions. The Contractor shall not be treated as an employee with
respect to the services performed hereunder for federal or state tax, unemployment or workers’
compensation purposes. The Contractor understands that neither federal, nor state, nor payroll tax
of any kind shall be withheld or paid by Augusta of behalf of the Contractor or the employees of the
Contractor. The Contractor further agrees that the Contractor is fully responsible for the payment of
any and all taxes arising from the payment of monies under this Agreement. The Contractor shall
not be treated as an employee with respect to the services performed hereunder for purposes of
eligibility for, or participation in, any employee pension, health, or other fringe benefit plan of Augusta.
Augusta shall not be liable to the Contractor for any expenses paid or incurred by the Contractor
unless otherwise agreed in writing. The Contractor shall supply, at its sole expense all management
supervision, labor, equipment, tools, materials, and supplies required to provide the contracted
services unless otherwise agreed to in writing. The Contractor shall comply with all federal, state
and local laws regarding business permits, certificates and licenses that may be required to carry out
the services to be performed under this Agreement. The Contractor shall insure that all personnel
engaged in work under this Agreement shall be fully qualified and shall be authorized under state
and local law to perform the services under this Agreement.
6.6 The Contractor warrants that no person or selling agency has been employed or retained to solicit
or secure this Agreement upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or
selling agencies maintained by Contractor for the purpose of securing business and that the
Contractor has not received any non-Augusta fee related to this Agreement without the prior written
consent of Augusta. For breach or violation of this warranty, Augusta shall have the right to annul
this Agreement without liability or at its discretion to deduct from the Agreement Price of
consideration the full amount of such commission, percentage, brokerage or contingent fee.
ARTICLE 7
SUBCONTRACTS
7.1 A subcontractor is a person or entity who provides services or performs Work for the Contractor or
for a subcontractor of Contractor. The Contractor may utilize the services of subcontractors and
shall be responsible for the acts or omissions of its subcontractors to the same extent Contractor is
responsible for the acts and omissions of its own employees. Contractor shall not employ any
subcontractor without the prior written consent of Augusta and shall obtain a written agreement with
each subcontractor. As between Augusta and the Contractor the Contractor shall be responsible for
the acts and omissions of its subcontractors and any portion of the Work performed by a
subcontractor. Augusta may make reasonable requests for information and data concerning any
and all subcontractors under this Agreement, and any other matter deemed by Augusta to be
pertinent hereto, and the Contractor hereby agrees to submit such information and data promptly
upon request.
6
7.2 In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractor expressly agrees to collect
and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local
Small Business Opportunity Program and to make such records available to Augusta, Georgia. The
requirements of the Local Small Business Opportunity Program can be found at
www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all contracts
where a local small business goal has been established, the contractor is required to provide local
small business utilization reports. Contractor shall report to Augusta, Georgia the total dollars paid
to each local small business on each contract, and shall provide such payment affidavits, regarding
payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in
the format specified by the Director of minority and small business opportunities, and shall be
submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the
time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the
remedies set forth, including but not limited to, withholding payment from the contractor and/or
collecting liquidated damages.
ARTICLE 8
PROTECTION OF PERSONS AND PROPERTY
8.1 Contractor agrees to advise fully all of its employees, subcontractors and others working for the
Contractor concerning environmental, safety and health procedures required by applicable state and
federal law, regulation or order or required by Augusta; and to take the steps necessary to assure
that such procedures are complied with.
ARTICLE 9
INSURANCE
9.1 The Contractor agrees at all times during the Term of this Agreement to maintain in full force and
effect the following insurance coverage in at least the limits set forth in Section 9.2: Worker’s
Compensation (including occupational disease in accordance with applicable statutory and
regulatory requirements); Employer’s liability insurance (including coverage on all of Contractor’s
employees engage in the performance of the Work); and Comprehensive General Liability insurance
(including protective liability covering death or bodily injury and contractual liability). Before
commencement of any of the Work hereunder, the Contractor agrees to furnish to Augusta, on an
annual renewal basis, certificates of insurance or other evidence satisfactory to Augusta to the effect
that such insurance has been procured and is in force. The certificates shall accurately reflect the
required insurance coverages, including any and all limitations, exclusions and restrictions, and
provide that in the event of cancellation or material change in a policy affecting the certificate holder,
thirty (30) days prior written notice shall be given to Augusta.
9.2 For the purpose of this Agreement, Contractor shall carry the following types of insurance in at least
the limits (which may be a combination of primary and excess coverage) specified below:
COVERAGES LIMITS OF LIABILIY
Worker’s Compensation Statutory
General Liability, Including Bodily Injury $1,000,000 each Occurrence
Property Damage and Contractual Liability
7
Automobile Liability, Including Bodily Injury $1,000,000 each Occurrence
And Property Damage
ARTICLE 10
PATENTS, PUBLICATIONS AND TRADE SECRETS
10.1 Contractor agrees that it will not at any time, either while engaged hereunder by Augusta or
afterwards, make any outside use of, or disclose to any other person or organization, except as
authorize in writing by Augusta, any information, whether patentable or not, regarding plans,
programs, facilities, designs, processes, products, costs, equipment, operations or customers of
Augusta which comes within the knowledge of Contractor in the performance of the Work hereunder.
10.2 In the event Contractor creates and desires to publish, produce or use for itself or others, any
writings, drawings, photographs or computer software which relates to the business or activities of
Augusta or which contains information received as a result of the Work performed for Augusta by
Contractor, a draft manuscript or printout must be provide to Augusta by Contractor prior to
publication, production or use. Under no circumstances will any publication, production or use by
Contractor relating to the business or activities of Augusta or performance of the Work of the
Contractor hereunder be allowed without prior written consent of Augusta. Contractor also agrees
that any manuscript, article, book, pamphlet, advertisement, drawing, photograph or computer
software produced for Augusta by the Contractor is to be deemed “work for hire” for which Augusta
is entitled to all copyrights and other benefits thereunder.
ARTICLE 11
CONFIDENTIAL INFORMATION
11.1 Contractor recognizes and acknowledges that it will have access to certain confidential information
of Augusta, and of authorities and other governmental entities affiliated with Augusta (“Affiliated
Entities”), and that such information constitutes valuable, special and unique property of Augusta,
and such other Affiliated Entities. Contractor will not, during or after the term of this Agreement, use
or disclose any of such confidential information to any person, firm corporation, associated or other
entity, except to authorized representatives of Augusta and Affiliated Entities, for any reason or
purpose whatsoever, other than in furtherance of this Agreement. In the event of a breach or
threatened breach by Contractor of the provisions of this Article 11, Augusta, and Affiliated Entities,
shall be entitled to a temporary restraining order and/or a preliminary injunction restraining Contractor
from using or disclosing, in whole or in part, such confidential information, and Contractor consents
to the entry of such a temporary restraining order and/or preliminary injunction without the necessity
of Augusta posting any bond in connection therewith, and agrees that it shall not assert any defenses
to any petition filed by Augusta in a court of competent jurisdiction requesting such temporary
restraining order and/or preliminary injunction, as the case may be. Nothing herein shall be
construed as prohibiting Augusta, and Affiliated Entities, from pursuing any other remedies available
to them for such breach or threatened breach, including the recovery of damages from Contractor.
8
11.2 The obligations of this Article 11 do not apply to information which:
(a) is or becomes part of the public domain without the breach of any obligation of confidentiality
owed to Augusta or the Affiliated Entities; or
(b) is lawfully in the possession of Contractor at the time it was acquired hereunder without the
breach of any obligation of confidentiality owed to Augusta or the Affiliated Entities; or
(c) is required to be publicly disclosed under law.
ARTICLE 12
TERMINATION
12.1 Augusta may, at any time, without prejudice to any other right or remedy, and upon giving the
Contractor thirty (30) days written notice, terminate this Agreement.
Upon completion of the Work, as accepted by Augusta, or upon receipt of the aforesaid notice of
termination, Contractor shall deliver to Augusta all of the following:
(a) All drawings, documents, reports and all other work relating in any way to any portion
of the Work. All Work remains the property of Augusta and may not be used by the
Contractor, except by written agreement of Augusta, on any other project or for any other
person, firm, or corporation. Should Contractor refuse to deliver any work, Augusta is
authorized to employ another firm to complete the contract at the expense of Contractor.
(b) Executed Release of Claims, in the form of Exhibit “E” attached hereto, stating that all
bills have been paid and no claims exist again Augusta.
(c) Final itemized invoice for payment. Contractor shall be paid for services performed in
accordance with the Contract Documents to the date of termination.
12.2 To the extent that it does not alter the scope of this agreement, Augusta, GA may unilaterally order
a temporary stopping of the work, or delaying of the work to be performed by Contractor under this
agreement.
ARTICLE 13
DELAYS AND DAMAGES
13.1 If the Contractor refuses or fails to prosecute the Work or any separable part thereof, with such
diligence as will insure its completing within the time specified, or any extension thereof, or fails to
complete said Work within such time Augusta may be written notice to the Contractor, terminate his
right to proceed with the Work or such part of the Work as to which there has been delay. In such
event, Augusta may take over the Work and prosecute the same to completion, by contractor or
otherwise, and the Contractor and his sureties shall be liable to Augusta for any excess cost, loss of
use of the project, or other damages associated with the delay, occasioned Augusta thereby. If the
Contractor’s right to proceed is terminated, Augusta may take possession of and utilize in completing
9
the Work such materials, and plans, whether or not in final form. If Augusta does not terminate the
right of the Contractor to proceed, the Contractor shall continue the Work, in which even the actual
damages for the delay will be impossible to determine and in lieu thereof the Contractor shall pay to
Augusta as fixed, agreed, and liquidated damages for each calendar day of delay until the Work is
completed or accepted the amount as set forth in this section and the Contractor and his sureties
shall be liable for the amount thereof provided. If the Contractor is delayed at any time in the progress
of the Work by an act or neglect of Augusta or consultant hired by Augusta, or by an employee of
either, or by any separate Contractor employed by Augusta, or by changes ordered in the Work, or
by labor disputes, fire, unusual delay in transportation, adverse weather conditions not reasonably
anticipatable, unavoidable casualties, or any causes beyond the Contractor’s control, or by delay
authorized by Augusta, or by any other cause which Augusta determines may justify the delay, then
the time for completion shall be extended by change order for such reasonable time as Augusta may
determine. Any claim for extension of time shall be made in writing by the Contractor to Augusta not
more than ten days after the commencement of the delay; otherwise, it shall be waived. In the case
of a continuing delay only one claim is necessary. The Contractor shall provide in its notice an
explanation for the delay and the probable effect of the delay on the progress of the Work. Any
extension of time to the Contractor pursuant to this paragraph of the contract shall be the sole remedy
to Contractor for any such delay, suspension, interruption or effect thereof.
13.2 Contractor agrees to pay as liquidated damages to Augusta the sum of $1,000 for each consecutive
calendar day after expiration of the Contract Completion Time, except for authorized extensions of
time by Augusta. The parties agree that these provisions for liquidated damages are not intended
to operate as penalties for breach of Contract. The liquidated damages set forth above are not
intended to compensate Augusta for any damages other than inconvenience and loss of use or delay
in services. The existence or recovery of such liquidated damages shall not preclude Augusta from
recovering other damages in addition to the payments made hereunder which Augusta can
document as being attributable to the documented Contractor failures. In addition to other costs that
may be recouped, Augusta may include costs of personnel and assets used to coordinate, inspect,
and re-inspect items within this Contract as well as attorney fees if applicable.
ARTICLE 14
UNAUTHORIZED ACTS
14.1 Contractor represents and warrants to Augusta that it will make no disbursement or other payment
of any kind of character or take or authorize the taking of any other action which contravenes any
statue or rule, regulation or other order of any jurisdiction, foreign or domestic.
14.2 Augusta may, from time to time, during the Term and thereafter, upon reasonable notice to
Contractor, make an audit of all records of Contractor as they relate to the Work and any payments
made by Augusta to Contractor under this Agreement for the same, and obtain copies of the same.
14.3 Contractor agrees to disclose honestly and fully all information and documentation in its possession
concerning all transactions or events relating to or affecting Augusta or Affiliated Entities as and to
the extent such information or documentation (i) was acquired or developed by Contractor during tis
engagement under this Agreement, and (ii) is requested by Augusta or the authorized representative
thereof; provided, that if the Contractor indicates that the information or documentation requested is
10
privileged, confidential or personally sensitive, appropriate steps will be taken to protect such
privilege, confidentiality or privacy to the extent possible consistent with the ethical and legal
obligations applicable to the Contractor, but such claims of privilege, confidentiality or sensitivity shall
not diminish the unconditional obligation to disclose any such information or documentation to
Augusta or its authorized representatives.
14.4 Contractor shall, at the request of Augusta, render a certificate or sworn affidavit to Augusta stating
that Contractor has not violated any of the terms of the Article 14.
ARTICLE 15
NOTICES
15.1 Any notice required or permitted to be given under this Agreement shall be in writing and shall be
deemed to have been given when hand delivered or deposited in the U. S. mail, certified or
registered, return receipt requested, in a postage prepaid envelope addressed:
To Augusta: Augusta Emergency Management Agency
3117 Deans Bridge Road’
Augusta, GA 30906
Attn: EMA Director
With copy to: Augusta Law Department
535 Telfair Street, Building 3000
Augusta, GA 30901
Attn: General Counsel
To Contractor: Ceres Environmental Services, Inc,
5590 Broadcast Court
Sarasota, FL 34240
or to such other address(es) as either party shall designate by written notice to the other.
ARTICLE 16
NONASSIGNMENT
16.1 Augusta has entered into this Agreement in order to receive the services of the Contractor. Subject
to the provisions of Article 7 hereof, the Contractor will not make any assignment, by operation of
law or otherwise, of all or any portion of the services required under this Agreement without first
obtaining the written consent of Augusta. The rights and obligations of Augusta hereunder shall
insure to the benefit of, and shall be binding upon, the successors and assigns of Augusta.
11
ARTICLE 17
MISCELLANEOUS
17.1 The terms and provisions of Article 6, entitled “Contractor’s Representations, Warranties and
Responsibilities”, Article 8, entitled “Protection of Persons and Property”, Article 10, entitled “Patents,
Publications and Trade Secretes”. Article 11, entitled “Confidential Information”, and Article 14,
entitled “Unauthorized Acts”, shall survive the termination of this Agreement, howsoever brought
about.
17.2 Contractor shall only take instructions from the person or persons who are authorized in writing by
Augusta to give the same.
17.3 The Work shall be performed by Contractor in such a manner and at such times so as to not interfere
or interrupt Augusta’s operations.
17.4 This Agreement does not and shall not be construed to create any partnership or agency whatsoever.
17.5 This Agreement shall be governed by the laws of Georgia. The Work and performance of same shall
comply with all applicable city, county, state and federal codes, rules, regulations and orders,
including but not limited to Executive Order 11246 regarding Equal Employment Opportunities, the
Copeland Anti-Kickback Act, Sections 103 and 107 of the Contract Work Hours and Safety Standards
Act, Section 306 of the Clean Air Act, Section 508 of the Clean Water Act, Executive Order 11738,
and Environmental Protection Act regulations. The parties consent to venue in the courts of
Richmond County. This Agreement may be modified only in writing signed by the parties.
17.6 Failure to insist upon strict compliance with any provision hereof shall not be deemed a waiver of
such provision or other provision hereof.
17.7 This Agreement may not be modified except by Change Order or written Amendment executed by
the parties hereto. Contractor acknowledges that this contract and any changes to it by amendment,
modification, change order or other similar document may have required or may require the
legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia
law, Contractor is deemed to possess knowledge concerning Augusta, Georgia's ability to assume
contractual obligations and the consequences of Contractor's provision of goods or services to
Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other
similar document, including the possibility that the Contractor may be precluded from recovering
payment for such unauthorized goods or services. Accordingly, Contractor agrees that if it provides
goods or services to Augusta, Georgia under a contract that has not received proper legislative
authorization or if the Contractor provides goods or services to Augusta, Georgia in excess of the
any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code,
Augusta, Georgia may withhold payment for any unauthorized goods or services provided by
Contractor. Contractor assumes all risk of non-payment for the provision of any unauthorized goods
or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the
provision of any unauthorized goods or services to Augusta, Georgia, however characterized,
including, without limitation, all remedies at law or equity.
12
17.8 The invalidity or unenforceability of any provision hereof shall not affect the validity or enforceability
of any other provision.
17.9 This Agreement and other Contract Documents supersede all previous agreement between Augusta
and Contractor concerning the Work.
17.10 This Agreement may be executed in one or more counterparts, each of which shall be deemed to be
an original, and such counterparts shall together constitute and be one and the same agreement.
IN WITNESS WHEREOF the parties hereto have executed this Agreement under seal this
_____________________________ day of _________________________ 2020.
Augusta, Georgia Ceres Environmental Services, Inc.
By: ___________________________ By: _____________________________
Hardie Davis, Jr., Mayor As Its President (or Vice President)
ATTEST ATTEST
By: _______________________________ By: _______________________________
Clerk of Commission As Its Secretary (or Vice President)
(Seal)
A
EXHIBIT “A”
(Augusta Request For Proposal # 19-268)
B
EXHIBIT “B”
(Contractor’s Submittal in Response to Augusta Request For Proposal # 19-268)
C
EXHIBIT “C”
(Contractor’s Best & Final Cost Sheet)
D
EXHIBIT “D”
(Contractor’s Letter Dated January 15, 2020)
E
EXHIBIT “E”
(Release of Claims)
Reference is made to the Disaster Debris Removal Services Agreement, together with all
Change Orders thereunder (“Agreement”) by and between the Undersigned
___________________ and Augusta, Georgia, dated __________________.
In connection with the Agreement, Contractor warrants that there are no amounts owed by it
or by any of its subcontractors, which could become the basis of a claim against the property
described in the Agreement or any other property owned by Augusta, and that there exists
no known liens, claims, demands or causes of action against the Contractor or its
subcontractors or Augusta relating to the work.
IN WITNESS WHEREOF, Contractor has executed this release this ____ day of __________,
20____.
CONTRACTOR NAME: _________________________
BY: _________________________________________
ITS: _________________________________________
Request for Proposal
Request for Proposals will be received at this office until Tuesday, September 24, 2019 @ 11:00 a.m. for furnishing:
RFP Item #19-268 Debris Removal Services – Fire Department/Emergency Management
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
A Mandatory Pre Proposal/Telephone Conference will be held on Thursday, August 15, 2019 @ 3:00 p.m. in the
Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee.
Make the $35.00 check payable to “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta
Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, August 20, 2019 @
5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract
with the successful bidder(s). A 100% performance bond and a 100% payment bond will be required for award.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 18, 25, August 1, 8, 2019
Metro Courier July 18, 2019
OFFICIAL
VENDORS Attachment
"B"E-Verify #Addendums
1-3
SAVE
Form Original 7 Copies Fee
Proposal
Ceres Environmental
6968 Professional Pkwy E
Sarasota, FL 34240
Yes 69082 Yes Yes Yes Yes Yes
DRC Emergency Services
110 Veterans Blvd. Suite 515
Metairie, LA 70005
Yes 99249 Yes Yes Yes Yes Yes
Crowder Gulf
5435 Business Pkwy
Theodore, AL 36582
Yes 312220 Yes Yes Yes Yes Yes
Southern Disaster Recovery
109 White Oak Rd.
Greenville, SC 29609
Yes 559716 Yes Yes Yes Yes Yes
Custom Tree Care
6021 SQ 29th PMB #130
Topeka, KS 66614
Yes 588603 Yes Yes Yes Yes Yes
D & J Enterprise Inc.,
3495 Lee Road 10,
Auburn, AL 36832
Yes 1370678 Yes Yes Yes Yes Yes
Ashbritt
565 East Hillsboro Blvd.,
Deerfield Beach, FL 33441
Yes 143125 Yes Yes Yes Yes Yes
J.B. Coxwell Contracting
6741 Lloyd Rd. West
Jacksonville, FL 32254
Yes 69858 Yes Yes Yes Yes Yes
Bergeron Land Development
19612 SW 69TH Place
Fort Lauderdale, FL 33332
Yes 495059 Yes Yes Yes Yes Yes
Big Dog Stump & Tree
3424 Dunnington PL
Augusta, GA 30909
Non-
Compliant
No Bus Lic
443850 Yes Yes Yes Yes Yes
Arbor Equity Inc
713 Dixie Rd.
Convington, GA 30014
Yes 464808 Yes Yes Yes Yes Yes
RFP Opening
RFP Item #19-268 Debris Removal Services
for Augusta, Georgia-Fire Department/Emergency Management
RFP Date: Tuesday, September 24, 2019 @ 11:00 a.m.
Total Number Specifications Mailed Out: 57
Total Number Specifications Download (Demandstar): 15
Total Electronic Notifications (Demandstar): 154
Georgia Procurement Registry: 460
Mandatory Pre-Proposal/Telephone Conference Attendees: 20
Total packages submitted: 11
Total Noncompliant: 1
Page 1 of 1
Ceres Environmental
6968 Professional Pkwy E
Sarasota, FL 34240
Crowder Gulf
5435 Business Pkwy
Theodore, AL 36582
Southern Disaster Recovery
109 White Oak Rd.
Greenville, SC 29609
Custom Tree Care
6021 SQ 29th PMB #130
Topeka, KS 66614
D & J Enterprise Inc.,
3495 Lee Road 10,
Auburn, AL 36832
Ashbritt
565 East Hillsboro Blvd.,
Deerfield Beach, FL 33441
J.B. Coxwell Contracting
6741 Lloyd Rd. West
Jacksonville, FL 32254
Bergeron Land Development
19612 SW 69TH Place
Fort Lauderdale, FL 33332
Arbor Equity Inc
713 Dixie Rd.
Convington, GA 30014
DRC Emergency Services
110 Veterans Blvd. Suite 515
Metairie, LA 70005
Big Dog Stump & Tree
3424 Dunnington PL
Augusta, GA 30909
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS FAIL
2. Qualifications & Experience (0-5)20 5.0 5.0 3.7 2.5 5.0 4.1 4.4 4.6 2.8 4.6
3. Organization & Approach (0-5)15 4.6 4.6 4.5 2.6 4.6 4.8 4.1 4.6 2.4 4.8
4. Scope of Services:
• Experience with the FEMA appeals process
• Percentage of FEMA reimbursement achieved by other clients
• Ability to provide services as described under the scope of work (0-5)30 5.0 4.7 4.2 2.6 4.5 4.3 4.2 3.8 2.2 3.2
5. Financial Stability (0-5)5 5.0 3.2 4.6 2.8 5.0 4.6 2.8 3.0 0.8 4.7
6. References (0-5)5 5.0 5.0 5.0 2.0 5.0 4.7 4.6 5.0 4.8 2.6
24.55 22.5 22 12.5 24.1 22.5 20.1 21 13 19.9
8. Presentation by Team (0-5)10 4.4 3.4 2.4 3.9
9 Q&A Response to Panel Questions (0-5)5 4.6 3.8 2.9 3.8
Lowest Fees 5 10 5
Second 5 6 5
Third 5 4 5
Forth 5 2 5
Fifth 5 1
Total Phase 2 - (Total Maximum Ranking 15 -
Maximum Weighted Total Possible 125) 13.9 12.2 0 0 10.2 12.65 0 0 0 0
38.45 34.7 22 12.5 34.3 35.15 20.1 21 13 19.9
Evaluation Sheet - RFP Item #19-268 Debris Removal Services Page 1 of 2
for Augusta, Georgia-Fire Department/Emergency Management
RFP Evaluation Meeting: Thursday, November 7, 2019 @ 3:00 p.m.
Total Cumulative Score
(Maximum point is 500)
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Internal Use Only
Vendors
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
Scale 0 (Low) to 5 (High)
Ranking of 0-5 (Enter a number value between 0 and 5)
Procurement DepartmentRepresentative:________Nancy Williams___________________________________
Procurement Department Completion Date: 12/19/19
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Evaluator: Cumulative Date: 12/19/19
Vendors
Ceres Environmental
6968 Professional Pkwy E
Sarasota, FL 34240
Crowder Gulf
5435 Business Pkwy
Theodore, AL 36582
Southern Disaster Recovery
109 White Oak Rd.
Greenville, SC 29609
Custom Tree Care
6021 SQ 29th PMB #130
Topeka, KS 66614
D & J Enterprise Inc.,
3495 Lee Road 10,
Auburn, AL 36832
Ashbritt
565 East Hillsboro Blvd.,
Deerfield Beach, FL 33441
J.B. Coxwell Contracting
6741 Lloyd Rd. West
Jacksonville, FL 32254
Bergeron Land Development
19612 SW 69TH Place
Fort Lauderdale, FL 33332
Arbor Equity Inc
713 Dixie Rd.
Convington, GA 30014
DRC Emergency Services
110 Veterans Blvd. Suite 515
Metairie, LA 70005
Big Dog Stump & Tree
3424 Dunnington PL
Augusta, GA 30909
Phase 1
Evaluation Criteria
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS FAIL
2. Qualifications & Experience 100.0 100.0 74.0 50.0 100.0 82.0 88.0 92.0 56.0 92.0
3. Organization & Approach 69.0 69.0 67.5 39.0 69.0 72.0 61.5 69.0 36.0 72.0
4. Scope of Services:
• Experience with the FEMA appeals process
• Percentage of FEMA reimbursement achieved by other clients
• Ability to provide services as described under the scope of work 148.5 141.0 126.0 78.0 135.0 129.0 126.0 114.0 66.0 96.0
5. Financial Stability 25.0 16.0 23.0 14.0 25.0 23.0 14.0 15.0 4.0 23.5
6. References 25.0 25.0 25.0 10.0 25.0 23.5 23.0 25.0 24.0 13.0
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)367.5 351.0 315.5 191.0 354.0 329.5 312.5 315.0 186.0 296.5
8. Presentation by Team 43.5 34 0 0 23.5 38.5 0 0 0 0
9 Q&A Response to Panel Questions 22.75 19 0 0 14.25 19 0 0 0 0
Lowest Fees 0 50 0 0 0 0 0 0 0 0
Second 30 0 0 0 0 0 0 0 0 0
Third 0 0 0 0 20 0 0 0 0 0
Forth 0 0 0 0 0 10 0 0 0 0
Fifth 0 0 0 0 0 0 0 0 0 0
Total Phase 2 - (Total Maximum Ranking 15 -
Maximum Weighted Total Possible 125) 96.25 103 0 0 57.75 67.5 0 0 0 0
Total Cumulative Score
(Maximum point is 500)463.75 454 315.5 191 411.75 397 312.5 315 186 296.5
Evaluation Sheet - RFP Item #19-268 Debris Removal Services Page 2 of 2
for Augusta, Georgia-Fire Department/Emergency Management
RFP Evaluation Meeting: Thursday, November 7, 2019 @ 3:00 p.m.
Internal Use Only
Evaluator: Cumulative Date: 12/19/19
Weighted Scores
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Procurement DepartmentRepresentative:______Nancy Williams_____________________________________
Procurement Department Completion Date: 12/19/19
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
10. Cost/Fee Proposal Consideration
Commission Meeting Agenda
2/4/2020 2:00 PM
Motion to waive the hiring procedures of Section 800.011 of the Personnel Policies and Procedures
Manual for the testing and recruitment of high schools seniors in the Richmond County School System.
Department:Fire
Department:Fire
Caption:Motion to waive the hiring procedures of Section 800.011 of the
Personnel Policies and Procedures Manual for the testing and
recruitment of high schools seniors in the Richmond County
School System. (Approved by Public Safety Committee
January 28, 2020)
Background:Understanding that college is not the intended path for every
student and that the Augusta Fire Department provides stable
employment at a good wage, the Augusta Fire Department and
the Richmond County Board of Education have collaborated on
a project to allow high school seniors to take the Augusta Fire
Department entrance exam while they are still in school and, if
they pass, begin training, preparing, and performing for the
agility test (CPAT) and acrophobia test prior to graduation so
that they would be eligible for employment with the Augusta
Fire Department as a Firefighter I as soon as they graduate and
turn 18 (much like the military’s delayed entry program).
Section 800.011 of the PPPM sets forth the recruitment
procedures for the position of Firefighter I and has the steps as
follows: application, entrance exam, background check and pre-
employment screening, CPAT, acrophobia test, interview,
candidate list, eligibility list, applicant referral list, conditional
offer of employment, drug screening, post-offer/pre-employment
medical examination, employment, and certification. However,
Section 800.011 requires that an individual be at least 18 years
of age and have a high school diploma or equivalent prior to
being able to apply for the position, which is the first step in the
current process and eliminates the possibility of this project.
We are requesting that the order of the steps be waived and
revised to allow high school seniors in the Richmond County
School System to take the Augusta Fire Department entrance
exam while they are still in school and, if they pass, begin
training, preparing, and performing for the agility test (CPAT)
Cover Memo
and acrophobia test prior to graduation. We are proposing that
the hiring procedures be revised in the following manner for the
recruitment of high school seniors in the Richmond County
School System only: 1. Entrance Exam – All interested high
school seniors in the Richmond County School System will be
administered the entrance examination by the Richmond County
School System. (The exam is a nationally validated
examination). This exam is based on general knowledge,
measuring numerous ability. A passing score is required to
progress from the entrance exam to the agility test. The entrance
examination will not be scored on the day of the test, notification
will be sent to the applicants and the Richmond County Board of
Education advising the results as either passing or failure. 2.
Agility Test – Candidate Physical Ability Test (CPAT) – all high
school seniors who successfully complete the entrance exam can
progress to the CPAT. A CPAT video will be made available to
all high school seniors on the Augusta website under Human
Resources. High school seniors will be provided the opportunity
to practice the CPAT for a minimum of eight (8) weeks prior to
the test date. Upon arriving for this test, high school seniors (or
their guardian, if under 18) must sign a waiver to participate in
CPAT. With all forms submitted, the applicant is allowed to
attempt the CPAT. High school seniors are notified of their
status (pass/fail) in this segment of the process before they leave
the drill yard. 3. Acrophobia Test – All high school seniors
who successfully complete the entrance exam and agility test
can progress to an acrophobia test. The high school senior (or
their guardian, if under 18) must sign a fitness acknowledgement
and certification that they possess the physical and mental
attributes necessary to perform the tasks required to participate
in this exam. This exercise tests for fear of heights and leg and
hand coordination. The high school senior, with a life safety
belt on, must climb the ladder to the top, without stopping and
without placing both feet on the same rung at the same time,
once at the top hook the safety snap ring around the second rung
from the top of the ladder, lean back taking the slack out of the
safety belt and clap the hands three (3) distinct and separate
times over the head. Unhook the safety belt and descend the
ladder to the bottom without stopping. MAXIMUM TIME - Five
(5) Minutes. EQUIPMENT NEEDED - Applicant wears helmet,
gloves and ladder belt. 4. Application – Once the high school
seniors have passed the entrance exam, CPAT, and acrophobia
test, have turned 18 years of age, and have graduated high
school, they will need to complete an online employment
application. 5. Background Check and Pre-Employment
Screening – High schools seniors must consent to a background
examination. High school seniors will be given a detailed
background questionnaire packet at the entrance examination to
be completed. The completed packet will be held and will not
be processed until after the high school senior has applied for
emplpoyment. 6. Interview – All high school seniors who
have passed all the tests and submitted an application will be
Cover Memo
scheduled for a structured interview before a five (5) member
diverse panel to include women and minorities of various ranks
from the Fire Department. Human Resources and EEO will be
present. 7. Candidate List – High school seniors who obtain
passing status on the eligibility exam, normally a score of 70 or
better, and pass all other requirements are then placed on an
eligibility list by grouping. The grouping is based upon total
points from the exam, and the candidate interview in the
following categories - 1. Highly Qualified “HQ” (Top 20%
to include ties) 2. Basic “BQ” (Middle 60 %) 3. Minimally
Qualified “MQ” (Bottom 20% to include ties) 8. Referral List
- Depending on the number of vacancies, a list of referred high
school seniors will be forwarded to the Fire Department for
hiring consideration. E.g., if the Fire Department has five
vacancies, HR may refer the top 10 high school seniors in
alphabetical order for selection. The high school seniors that are
not selected will be returned to the eligibility list. The high
school senior eligibility list will take priority over the normal
eligibility list identified in Section 800.011 of the PPPM. 9.
Conditional Offer of Employment - As the department needs to
fill vacancies, high school seniors are scheduled from the
eligibility list for a conditional offer of employment. The high
school seniors are to be selected from the “HQ” list first. If
there are less than (3) high school seniors on the “HQ” list, high
school seniors can be considered from the “BQ” list. If there are
less than (3) high school seniors on the “BQ” list, high school
senior may be considered from the “MQ” list or the normal
candidate list identified in Section 800.011 of the PPPM will be
used or the position can be re-advertised. 10. Drug Test
Screening - Within 24 hours of the conditional offer of
employment, a drug-screening test must be conducted and
provide negative results. 11. Post-Offer/Pre-Employment
Medical Examination - Selected high school seniors will be
scheduled for a complete Firefighter pre-employment medical
examination. A trained physician experienced in Firefighter
medical exams will conduct this exam. These exams are
conducted to meet the NFPA 1582 standard. This standard can
be read in detail at the following internet site, www.nfpa.org.
12. Employment - Firefighter must continue to meet the NFPA
1582 and NFPA 1001 standards and must successfully complete
an annual physical and performance review. 13. Certification -
Firefighter must receive the Basic EMT certification within 12
months of hire.
Analysis:The minimal change in the recruitment process to allow high
school seniors in the Richmond County School System to take
the entrance examination, CPAT, and agility test prior to
applying for employment allows these individuals to engage in
this process and take substantial steps towards and rewarding
and well-paid career while still in school. Additionally, this
provides the Fire Department with a currently unutilized
Cover Memo
candidate pool to help address the shortage of entry level
firefighters, which is being felt nationally.
Financial Impact:Using this alternative recruitment and hiring procedures to fill
currently vacant Firefighter I positions will minimize funds
needed for overtime and save money
Alternatives:Deny and maintain hiring in accordance with Section 800.011 of
the PPPM only.
Recommendation:To approve the waiving of the hiring procedures of Section
800.011 of the Personnel Policies and Procedures Manual for the
testing and recruitment of high schools seniors in the Richmond
County School System.
Funds are
Available in the
Following
Accounts:
None
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Vendor Award - RFQ 19-251 Architectural Design Services - Training Center/EOC Building
Department:Fire
Department:Fire
Caption:Motion to approve the award of RFQ Item #19-251
Architectural Design Services - Training Center/EOC Building
to Johnson Laschober & Associates and authorize the Mayor to
execute the appropriate documents. (Approved by Public
Safety Committee January 28, 2020)
Background:The Augusta Fire Department, through the Augusta Procurement
Department RFQ process, requested proposals for Architectural
Design Services to build an Training Center/EOC. The Training
Center/EOC will be located on the property directly adjacent to
the Fire Administration Building located at 3117 Deans Bridge
Rd.
Analysis:After careful review and scoring of the proposals submitted to
the Procurement Department in response to RFQ Item #19-251
Architectural Design Services - Training Center/EOC Building,
Johnson, Laschober & Associates received the highest overall
score.
Financial Impact:Contractor compensation shall be a fixed rate of 6.5% of the
total cost of the project, but shall not exceed $341,250 as
compensation for the services, which have been authorized by
Augusta and provided the work required by the contract is
satisfactorily completed.
Alternatives:None at this time.
Recommendation:To approve the award RFQ Item #19-251 Architectural Design
Services - Training Center/EOC Building to Johnson Laschober
& Associates. and authorize the Mayor to execute the
appropriate documents Cover Memo
Funds are
Available in the
Following
Accounts:
SPLOST VII 329034510-5212112-JL 217329505
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Qualifications
Request for Qualifications will be received at this office until Wednesday, July 24, 2019 @ 11:00 a.m. for furnishing:
RFQ 19-251 Architectural Design Services – Training Center/EOC Building for the Augusta, GA – Fire Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
A Mandatory Pre Qualifications Conference will be held on Wednesday, July 10, 2019 @ 3:00 p.m. in the
Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, July 11, 2019, @
5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
No RFQ may be withdrawn for a period of ninety (90) days after qualifications have been opened, pending the
execution of contract with the successful vendor.
Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for qualification
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material conditions
of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any
such material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the
outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 13, 20, 27, July 4, 2019
Metro Courier June 13, 2019
OFFICIAL
Page 1 of 1
VENDORS Attachment
"B"
E-Verify
Number
SAVE
Form Addendum 1 Original 8
Copies
Studio 3 Design Group
1617 Walton Way
Augusta, GA 30904
Yes 194106 Yes Yes Yes Yes
2KM Architects
529 Greene Street
Augusta, GA 30901 Yes 312290 Yes Yes Yes Yes
Johnson Laschober &
Associates
1296 Broad Street
Augusta, GA 30901
Yes 226309 Yes Yes Yes Yes
Rosenblum Coe
Architects, Inc
1643 Means St
Charleston, SC 29412
Yes 1432696 Yes Yes Yes Yes
Dickinson & Associates
771 Broad St., Ste 200
Augusta, GA 30901
Yes 67757 Yes Yes Yes Yes
Virgo Gambill Architects
3810 Oak Drive
Augusta, GA 30907
Yes 184039 Yes Yes Yes Yes
Chris Booker & Associates
670 Broad Street
Augusta, GA 30901
GMC
1450 Greene St.,
Suite 515
Augusta, GA 30901
LS3P
205 1/2 King Street
Charleston, SC 29401
Pond
621 Frontage Rd.,
Suite 320
Augusta, GA 30907
Hussey Gay Bell
2160 Satellite Blvd.,
Suite 250
Duluth, GA 30097
Wiley Wilson
5901 Peachtree Dunwo
Bldg C1, Suite 515
Atlanta, GA 30328
RFQ Opening - RFQ Item #19-251Architectural Design Services-Training Center/EOC Building
for the Augusta, GA – Fire DepartmentRFQ Due: Wednesday, July 24, 2019 @ 11:00 a.m.
Total Number Specifications Mailed Out: 21
Total Number Specifications Download (Demandstar): 10
Total Electronic Notifications (Demandstar): 129
Georgia Procurement Registry: 16
Mandatory Pre Qualifications Conference Attendees: 14
Total packages submitted: 6
Total Noncompliant: 0
Studio 3 Design Group
1617 Walton Way
Augusta, GA 30904
2KM Architects
529 Greene Street
Augusta, GA 30901
Johnson Laschober &
Associates
1296 Broad Street
Augusta, GA 30901
Rosenblum Coe Architects, Inc
1643 Means St
Charleston, SC 29412
Dickinson & Associates
771 Broad St., Ste 200
Augusta, GA 30901
Virgo Gambill Architects
3810 Oak Drive
Augusta, GA 30907
Studio 3 Design Group
1617 Walton Way
Augusta, GA 30904
2KM Architects
529 Greene Street
Augusta, GA 30901
Johnson Laschober &
Associates
1296 Broad Street
Augusta, GA 30901
Rosenblum Coe Architects, Inc
1643 Means St
Charleston, SC 29412
Dickinson & Associates
771 Broad St., Ste 200
Augusta, GA 30901
Virgo Gambill Architects
3810 Oak Drive
Augusta, GA 30907
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)20 3.3 3.5 4.8 5.0 3.3 3.3 65.0 70.0 95.0 100.0 65.0 65.0
3. Organization & Approach (0-5)15 3.3 4.0 4.3 4.3 3.3 3.3 48.8 60.0 63.8 63.8 48.8 48.8
4.Scope of Services
• Firm’s understanding of work to be done
• Quality and Conciseness of the Work Program and Master
Schedule
• Demonstrated success in prescribing the use of recovered
materials and achieving waste reduction and energy efficiency in
facility design.
(0-5)20 3.3 2.5 5.0 4.8 2.3 3.0 65.0 50.0 100.0 95.0 45.0 60.0
5. Schedule of Work (0-5)10 4.3 2.8 4.8 3.3 3.8 3.8 42.5 27.5 47.5 32.5 37.5 37.5
6. Financial Stability (0-5)5 3.3 2.5 5.0 5.0 3.8 2.8 16.3 12.5 25.0 25.0 18.8 13.8
7. References (0-5)5 3.8 4.0 5.0 2.0 4.5 2.3 18.8 20.0 25.0 10.0 22.5 11.3
Within Richmond County 5 10 5 5 5 5 5 50.0 50.0 50.0 0.0 50.0 50.0
Within CSRA 5 6 0.0 0.0 0.0 0.0 0.0 0.0
Within Georgia 5 4 0.0 0.0 0.0 0.0 0.0 0.0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5 0.0 0.0 0.0 10.0 0.0 0.0
All Others 5 1 0.0 0.0 0.0 0.0 0.0 0.0
26.0 24.3 33.8 29.3 25.8 23.3 306.3 290.0 406.3 336.3 287.5 286.3
9. Presentation by Team (0-5)10 0 0 0 0 0 0
10 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0
Total Phase 2 - (Total Maximum Ranking 10 -
Maximum Weighted Total Possible 75) 0 0 0 0 0 0 0 0 0 0 0 0
26.0 24.3 33.8 29.3 25.8 23.3 306.3 290.0 406.3 336.3 287.5 286.3
Procurement DepartmentRepresentative:_________Nancy Williams________________________________
Procurement Department Completion Date: 8/22/19
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: Cumulative Date: 8/22/19
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
8. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Vendors
Phase 1 Total - (Total Maximum Ranking 35 -
Maximum Weighted Total Possible 425)
Phase 1
Evaluation Meeting - RFQ Item #19-251
Architectural Design Services-Training Center/EOC Building
for the Augusta, GA – Fire Department
RFQ Due: Thursday, August 22, 2019 @ 9:00 a.m.
Scale 0 (Low) to 5 (High)
Ranking of 0-5 (Enter a number value between 0 and 5)Weighted Scores
Commission Meeting Agenda
2/4/2020 2:00 PM
Approve the award of Bid Item #19-283 Mack Granite 64 Grapple Truck. There were five respondents
to the bid, with Environmental Products Group, meeting all requirements of the bid.
Department:Environmental Services
Department:Environmental Services
Caption:Motion to approve the award of Bid Item #19-283 Mack
Granite 64 Grapple Truck. There were five respondents to the
bid, with Environmental Products Group, meeting all
requirements of the bid. (Approved by Engineering Services
Committee January 28, 2020)
Background:The Environmental Services Department performs curbside
grapple pickups and other duties as required in
Augusta/Richmond County. ESD currently employs one grapple
truck, a 2011 International Pay Star, with over 130,000
miles. The new Mack Granite 64 Grapple Truck will become the
primary truck for pickups and the 2011 will be used when
additional services are required.
Analysis:The new grapple truck will provide a reliable vehicle for
pickups. The truck will also be used to transport various pieces
of equipment to and from job sites, transport equipment for
repairs to various service repair centers, and to assist other
departments within Augusta Richmond County
Financial Impact:Funds are available in the amount of $189,700 in account 542-
04-4110 / 54.22210
Alternatives:1. Approve the purchase of the 2020 Mack Granite 64 grapple
truck bid item #19-283. 2. Do not approve.
Recommendation:Approve the purchase of the 2020 Mack Granite 64 grapple
truck bid item #19-283.
Funds are
Available in the
Funds are available in the amount of $189,700 in account 542-
04-4110 / 54.22210
Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Friday, October 18, 2019 @ 11:00 a.m. for furnishing for:
Bid Item #19-283 2019/2020 Grapple Truck for Augusta, GA – Environmental Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, October 4, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 12, 19, 26, October 3, 2019
Metro Courier September 12, 2019
OFFICIAL
Vendors
Environmental
Products Group
4410 Wendell Dr., SW
Atlanta, GA 30336
Vanguard Truck Center
5465 Augusta Rd
Beech Island, SC 29842
Nextran Truck Center
1735 Breckinridge Plaza
Duluth, GA 30096
Matthews Motors
1351 Gordon Hwy
Augusta, GA 30901
Rush Truck Center
2925 Gun Club Rd.
Augusta, GA 30907
Nextran Truck Center
2855 Broadway
Macon, GA 31206
Attachment B Yes Yes Yes Yes Yes Yes
E-Verify Number 312637 1285414 204765 873249 255460 No
Non-Compliant
SAVE Form Yes Yes Yes Yes Yes Yes
Year 2020 2020 2021 2021 2020 2021
Brand Mack / Petersen Mack Mack Hino International Mack
Model
Granite 64
FR MHD /
TL3 Loader
Graite 64
FR MHD GR 65FR MHD XL8 HV607 Granite 64
FR MHD
Bid Price $189,700.00 $196,559.44 $198,375.00 $182,952.00 $193,368.44 $225,357.00
Delivery Date 180 - 140 days Oct. 2020 180-210 days ARO 180-210
days 240-280 120 day from PO
Exceptions
Noted
Exceptions
Noted
Exceptions
Noted
2019/2020 GRAPPLE TRUCK OR APPROVED EQUAL
Total Number Specifications Mailed Out: 16
Total Number Specifications Download (Demandstar): 3
Total Electronic Notifications (Demandstar): 37
Georgia Procurement Registry: 11
Total packages submitted: 6
Total Non-Compliant: 1
Bid Opening
Bid Item #19-283 2019/2020 Grapple Truck
for Augusta, Georgia – Environmental Services Department
Bid Due: Friday, October 18, 2019 @ 11:00 a.m.
Page 1 of 1
Commission Meeting Agenda
2/4/2020 2:00 PM
Approve the award of Bid Item 19-254 - Articulated Dump Truck. There were two respondents to the
bid, with Yancey Brothers, meeting all of the bid requirements.
Department:Environmental Services
Department:Environmental Services
Caption:Motion to approve the award of Bid Item 19-254 - Articulated
Dump Truck. There were two respondents to the bid, with
Yancey Brothers meeting all of the bid requirements.(Approved
by Engineering Services Committee January 28, 2020)
Background:The Environmental Services Department, (ESD) currently uses
one operational articulating dump truck, a 2006 model Volvo
A40D tipper with over 13,500 hours. Due to the daily volume of
debris received at the Solid Waste Facility (SWF), ESD requires
the use of two articulating dump trucks to meet the daily
operating needs of the SWF.
Analysis:The Caterpillar 730 EJ articulating truck provides a
multipurpose platform compared to the tipper type of truck. The
Caterpillar 730 EJ has the ability of dropping loads of cover
material (sand) in one spot or with the use of the ejector the load
can be spread out over an area decreasing the need of a dozier to
spread the cover. Depending on the speed of the truck and rate
of the ejector the spread of material can adjusted to various
depths. The EJ articulating truck also eliminates load shifts
while dumping, which contributes to a safer working
environment.
Financial Impact:Funds are available in the amount of $429,500.00 in account
541-04-4210/54.22210
Alternatives:1. Approve the purchase of the 2019 Caterpillar 730 EJ (Ejector)
Articulating Truck bid item #19-254. 2. Do not approve.
Recommendation:Approve the purchase of the 2019 Caterpillar 730 EJ (Ejector)
Articulating Truck bid item #19-254.
Cover Memo
Funds are
Available in the
Following
Accounts:
Funds are available in the amount of $429,500.00 in account
541-04-4210/54.22210
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Award Bid Item 19-296 Deans Bridge Road MSW Landfill Phase III-2019 Gas Collection and Control
System (GCCS) Expansion to SCS Field Services, the lowest responsive bidder.
Department:Environmental Services
Department:Environmental Services
Caption:Motion to approve bid award Item 19-296 Deans Bridge Road
MSW Landfill Phase III-2019 Gas Collection and Control
System (GCCS) Expansion to SCS Field Services, the lowest
responsive bidder. (Approved by Engineering Services
Committee January 28, 2020)
Background:The Deans Bridge Road Landfill has a Title V Air Permit. This
requires us to collect and destroy methane gas generated by our
landfill. This expansion is required to remain in compliance with
the permit conditions. Bid Item 19-296 was issued by the
Procurement Department for the Deans Bridge Road MSW
Landfill Phase III-2019 Gas Collection and Control System
(GCCS) Expansion. Two compliant bids were received on
December 3, 2019.
Analysis:The bids were reviewed by the Environmental Services,
Compliance, and Procurement staff per the criteria in the bid and
submittal requirements. Based on the evaluation process, it is
our recommendation to award the bid to SCS Field Services, the
lowest responsive bidder.
Financial Impact:Adequate funds, in the amount of $1,630,912.00, are available in
account 541-04-4210/ 11.12110.
Alternatives:1. Approve the award of Bid Item 19-296 Deans Bridge Road
MSW Landfill Phase III-2019 Gas Collection and Control
System (GCCS) Expansion to SCS Field Services, the lowest
responsive bidder. 2. Do not approve the award and risk non-
compliance enforcement action by GA EPD/EPA.
Recommendation:
Cover Memo
Approve the award of Bid Item 19-296 Deans Bridge Road
MSW Landfill Phase III-2019 Gas Collection and Control
System (GCCS) Expansion to SCS Field Services, the lowest
responsive bidder.
Funds are
Available in the
Following
Accounts:
Adequate funds, in the amount of $1,630,912.00, are available in
account 541-04-4210/ 11.12110.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Lock and Dam Funding
Department:
Department:
Caption:Motion to approve tasking the Engineering and Utilities
Departments with forming an internal task force to look at the
hydrology and engineering and other aspects of what we need to
develop a plan and path forward for keeping the pool in place
relative to the Lock and Dam. (Approved by Engineering
Services Committee January 28, 2020)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Premeasured tarp system
Department:
Department:
Caption:Motion to approve utilizing a trial run of using a premeasured
tarp system to help with servicing yard waste piles and report
back the results to the committee.(Approved by Engineering
Services Committee January 28, 2020)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Street Light Request for Manchester Section 8B
Department:Engineering Dept.
Department:Engineering Dept.
Caption:Motion to approve the installation of 6 street lights in the
Manchester Section 8B development with an annual cost of
$1,080.00. Also approve the creation of a new lighting tax
district for the 27 lots within Section 8B. Funding is available in
Street Lighting budget account #2760416105312310.(Approved
by Engineering Services Committee January 28, 2020)
Background:Jefferson Energy Cooperative will install 6 street lights on the
streets within Section 8B. The upfront cost to install the street
light system will be $3,028.68. The yearly cost to operate and
maintain the system will be $1,080.00 which will be paid for by
the 27 lots associated with Manchester Section 8B in a special
taxing district to appear on the 2020 tax bill. The cost per lot
will be added to the property tax bill at a rate of $85 annually to
cover the cost of system operations and maintenance.
Analysis:The cost proposal was received by Augusta, GA on January 2,
2020 in the amount of: Contractor Bid Jefferson Energy
Cooperative $3,028.68 upfront $1,080.00 annually
Financial Impact:Adequate funds are available and expenditures of this amount
will leave sufficient amount for emergencies through the end of
the fiscal year.
Alternatives:1) Approve installation of street light system in Manchester
Section 8B. 2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
276-04-1610-5312310 Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Street Light Request for Southampton Section 7
Department:Engineering Dept.
Department:Engineering Dept.
Caption:Motion to approve the installation of 32 street lights in the
Southampton Section 7 development with an annual cost of
$5,760.00. Also approve the creation of a new lighting tax
district for the 68 lots within Section 7. Funding is available in
Street Lighting budget account #2760416105312310. Requested
by AED (Approved by Engineering Services Committee
January 28, 2020)
Background:Jefferson Energy Cooperative will install 32 street lights on the
streets within Section 7. The upfront cost to install the street
light system will be $16,152.96. The yearly cost to operate and
maintain the system will be $5,760.00 which will be paid for by
the 68 lots associated with Southampton Section 7 in a
special fee district to appear on the 2020 tax bill. The cost per
lot will be added to the property tax bill at a rate of $85 annually
to cover the cost of system operations and maintenance.
Analysis:The cost proposal was received by Augusta, GA on January 2,
2020 in the amount of: Contractor Bid Jefferson Energy
Cooperative $16,152.96 upfront $5,760.00 annually
Financial Impact:Adequate funds are available and expenditures of this amount
will leave sufficient amount for emergencies through the end of
the fiscal year.
Alternatives:1) Do not approve.
Recommendation:Approve the installation of 32 street lights in the Southampton
Section 7 development with an annual cost of $5,760.00. Also
approve the creation of a new lighting tax district for the 68 lots
within Section 7.Cover Memo
Funds are
Available in the
Following
Accounts:
276-04-1610-5312310
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
USGS Agreement for Groundwater Monitoring
Department:Utilities
Department:Utilities
Caption:Motion to authorize the execution of a Joint Funding
Agreement with the U. S. Department of the Interior U. S.
Geological Survey (USGS) for the operation, modeling and
analyzing of monitoring wells to investigate water levels and
water quality for Augusta's groundwater production facilities.
(Approved by Engineering Services Committee January 28,
2020)
Background:Monitoring groundwater levels and quality is important for
protection and effective management of our water resources.
The Augusta water supply at our three groundwater production
facilities draws water from the Dublin-Midville aquifer system.
The continuation of the monitoring program that is being
proposed will provide valuable information to protect this
important water source for Augusta. The attached proposed
agreement for year 2020 sets the cost at $95,151.00.
Analysis:The proposed program is to continue monitoring the current
groundwater levels, flow directions and water quality in the
Dublin-Midville aquifer system up-gradient of our three
established well fields. The data gathered from the monitoring
process will provide information to support water management
and water quality protection for our production facilities. This
program also includes a groundwater modeling component. This
program is an important part of our efforts to insure the future
availability of groundwater as a valuable component of our
water production capabilities. As such, we believe that the
continuation of our ongoing partnership with the USGS into the
foreseeable future is highly desirable. Since this needs to be an
ongoing commitment we believe that this agreement should be
approved and authorized for annual renewal for an additional
three years unless the cost increases above $100,000 in any year.Cover Memo
Financial Impact:$95,151.00 is within the budgeted amount included in our
approved 2020 budget for this expense.
Alternatives:No feasible alternatives.
Recommendation:We recommend the Commission authorize the execution of the
proposed agreement with the USGS for the year 2020 in the
amount of $95,151.00. We further recommend authorization to
renew this agreement annually for an additional three years as
long as the annual cost does not exceed $100,000.
Funds are
Available in the
Following
Accounts:
506043540/5213119
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting held
January 21, 2019 and the Special Called meeting January 28,
2020.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda Commission Chamber - ll2ll202D
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy, Frantofl, M.
Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County
Commission.
INVOCATION: Pastor Mike Hearon, Lead Pastor First Presbyterian Church of Augusta.
PLEDGE OF ALLEGIANCE TO T}IE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
December 2019 Employee of the Month recipient
A. Congratulations! Mr. Charlie King, Information Technology Department ltem
December 2019 Employee of the Month. Action:
None
lB 2020-21-01-December 2019 f,OM Charlie Kins Accolade.pdf
lB itemApprovalsheet.html
Motions
Motion;----- Motion Textr ype
Made Seconded Motion
By By Result
Presentation is made to Mr. Charlie
King as the December 20lgEmployee
of the Month.
Five (5) minute time limit ner delegation
DELEGATIONS
B. Messrs. Jim Stiff, George Snelling and Toney Cross regarding their opposition to Item
zoning request (Z-20-01) 3133 Washington Road, Augusta, GA 30907. Action:
None
lB sKM C6582001151942l.pdf
B ItemApprovalsheet.html
Motions
Motion Made Seconded Motioniil- Motion Text By By Resurt
Presentations were made regarding their
opposition to Item #3 in conjunction
with the discussion on that item.
CONSENT AGENDA
(Items I-29)
PLAI\NING
1. FINAL PLAT - WRIGHTS POINT - 5-903 - A request for concuffence Item
with the Augusta Georgia Planning Commission to approve a petition by Action:
Johnson Laschober & Associates, on behalf of Edith Peebles, requesting final Disapproved
plat approval for Wrights Point. This single family residential development is
located 1477 Wrightsboro Road and contains 13 lots. DISTRICT 1
[B wriehts ooint.pdf
lB ItemAporovalsheet.html
Motions
ryJ:"" Motion rext Made By seconded By f*il
Motion to approve
Approve Mr. D \i;uil;';;. S::X:X S:Hl:::*' passes
Motion passes 9-0. sean t'rantom uen Hasan
Motions
X:'1" Motion Text Made By Seconded By fffil'rype
Motion to reconsider the
previous action on this
Approve it... Mr D. williams :::T:":.T ::Hl::'-*" PassesJean rrantom l,en Hasanabstains.
Motion Passes 9-0 -1.
Motions
Y:j*'"' Motion Text Made By Seconded By fffil'l'ype -
nMotion to deny this commisioner commissioner nDenv i[#i", passes l0-0. $;; F;;,"* ruru.y ouuir Passes
2. Z-lg-50 - A request for concuffence with the Augusta Georgia Planning Item
Commission to approve with the conditions below a petition by Augusta Action:
Cyberworks 2, LLC requesting a requesting a change of zoning from Zone LI Approved
(Light Industry) to Zone B-2 (General Business) affecting property containing
approximately 9.58 acres and known as 1697 Broad Street. Tax Map 035-2-034'
00-0 . DISTRICT 1 l. This development shall substantially comply with the
concept plan.2. Final plans must be approved by the Riverfront Development
Review Board prior to construction.
tB z-19-50.odf
B ltemApprovalSheet.html
Motions
Motion Motion Textrype
B u29:9.!.EI
E ItemAoprovalSheet.html
Motions
Motion-^"""- Motion Textr ype
Motion to denyDeny the rezoning
request.
Made By Seconded By Motion
Result
Motion to approve. Mr. .:-: -.- - .
Approve il"YiX,i*:;5,, ;:#Tllf,:[ ;:fil::';'* Passes
3. Z-20-01 - A request for concuffence with the Augusta Georgia Planning Item
Commission to approvewith the conditions below a petition by WSM Action:
Ventures, LLC, on behalf of Evans Best, LLC, requesting a change of zoning Rescheduled
from Zone B-L (Neighborhood Business) to Zone B-2 (General Business)
affecting properfy containing 0.36 acres and known as 3133 Washington
Road. Tax Map 011-0-025 -02-0 DISTRICT 7 1. The current development
standards and regulations shall be met when submitting a site plan.
Motions
f#:"' Motion rext
Made By
Commissioner
John Clarke
Seconded By H'#
Commissioner
Mary Davis
seconded By H'ii,"
No action is taken on this motion due to the passage of the substitute motion.
Made By
Defer Substitute motion to refer Commissioner Commissioner Passes
this item back to the next William Ben Hasan
meeting and ask Fennoy
representatives of both
parties to meet and discuss
the situation and bring
back the results of that
meeting and that the maffer
be voted on at that time.
IVIr. D. Williams out.
Voting No: Commissioner
John Clarke.
Motion Passes 8-1.
4. Z-20'02 - A request for concuffence with the Augusta Georgia Planning ltem
Commission to approve with the conditions below a petition by Gateway Action:
Development Corp., on behalf of The Estate of Robert Allen Denton, requesting a Approved
change of zoning from Zone R-MH (Manufactured Home Residential), Zone
LI (Light Industry) andZone B-2 (General Business) to Zone R-3B (Multiple-
family Residential) affecting property containing 18.74 acres and known as 3695
Peach orchard Road. Tax Map 155-0-051-00-0 DISTRTCT 6 l. This
development shall substantially comply with the concept plan.2. This project
shall comply with all development standards and regulations set forth by the City
of Augusta, GA.
[B z-20-02,ndf
E ItemAporovatsheet.html
Motions
Motion Mofion Textrype Made By Seconded By f"".lil
Motion to approve. Mr.
^ D. Williams and Mr. Commissioner CommissionerApprove clark out. Marion williams Mary Davis Passes
Motion Passes 8-0.
PUBLIC SERVICES
5. Motion to approve retaining Alcohol License and Business License for Ms. Ollie Item
W. Lee, dlbla: The Private'0I",2507 Thomas Lane, as is and the business owners Action:
meet with the Sheriffs Department to discuss recommendations to provide for the Approved
safety and security of the employees and patrons who come to the business.
(Approved by Public Services Committee January 14,2020\
E Private I license revocation request 201912ll.pdf
lB ItemAoprovalsheet.html
Motions
Y:'l"Il Motion Text Made By seconded By Mofion'l'YPe '.'--- -" Result
Motion to approve. Mr.
Approve D. Williams out. commisioner commissioner
Motion passes 9_0. Sean Frantom Ben Hasan Passes
6. Motion to approve Adding Dance: A.N. 19-47: request by Ollie W. Lee to add Item
Dance to the Existing business known as Private "I" located at 2507 Thomas Action:
Lane. District 5. Super District 9. (Approved by Public Services Committee Approved
January 14,2020)
B AN.t9-47.pdf
lB ItemAoorovalsheet.html
Motions
Y:t1"' Motion Text Made By seconded By MotionI'ype - ---- -" Result
Motion to approve. Mr.
Approve D. Williams out. commisioner commissioner
Motion passes 9-0. Sean Frantom Ben Hasan Passes
ADMINISTRATIVE SERVICES
7. Motion to approve Utilities Department requests the purchase of 4 pickup trucks Item
and I small SUV for various divisions at a total cost of $148,252.00 from Allan Action:
Vigil Ford. Bid 19-280 and Bid l9-275.(Approved by Administrative Services Approved
Committee January 14, 2020)
tB Eval - F00145 - titil-Enq.pdf
te Eval - F00146 - trtil-Ens.pdf
B Eval - 205069 - t til-Nlax Hicks.odf
E 19-280 Util-Ens - Tab Sheet.pdf
E l9-280 Util-Construction - Tab Sheet.pdf
E 19-280 Uril-lltax Hicks - Tab Sheer.pdf
B 19-275 tltil-Ens - Escape -Tab Sheet.pdf
B Bid Item 19-275 Aqenda lnformation.pdf
E Bid l9-280 Aqenda Informrtion.pdf
lH ItemApproYalsheet.html
Motions
Y:j*1'" Motion Text Made By Seconded By Motion
Type Result
Motion to approve. Mr.
Approve il#jl';*:.",T,, ;:#TlH.ffi ;:ffi;::f*' passes
8. Motion to approve the purchase of one 2020 Ford Transport Van for the Augusta Item
Regional Airport for $37,091. Bid Item 19-281.(Approved by Administrative Action:
Services Committee January L4,2020) Approved
IB l9-2El Airport Van Tab Sheet.odf
lB Airport Van Aooroval Memo.odf
E Airoort Van Aviation Commission Asende.odf
lB 19-281 TAB.odf
lH l9-2El-Department Recommendation of Award.pdf
lH Mail List and Demandstar Planholders.pdf
B Georsia Procurement Resistrv Vendor Summarv.ndf
Motions
Motion Motionli"""- Motion Text Made By Seconded ByType Result
Motion to approve. Mr
Approve D. williams out. s::y^:x s::31:::"' passes
Motion Passes 9-0. sean lrantom tten Hasan
9. Motion to approve purchases on the individual purchase orders that will exceeds Item
$25,000.00 per order. The following annual bid item requires Commission Action:
approval: Utitities 20-060 Chemicals; Recreation 20-045 Athletic Clothing. Approved
(Approved by Administrative Services Committee January 14r2020)
E Annual Bid Award Commission Aooroval.ndf
B Bid Item 20-060 Chemicals.pdf
IB Bid Item 20-045 Athletic Clothins Eouipment.ndf
Motions
Motion Motion Text Made By Seconded By Motion
Type Result
Motion to approve' Mr' commisioner commissionerApprove D. Williams out. ;:j'j;:^;; #;;";;'^- Passes
Motion passes g-0. Sean Frantom Ben Hasan
10. Motion to approve the Utilities Department - Construction Division requests the Item
replacement of one sewer rodder truck from Jet Vac Equipment Company of Action:
Sumter, S.C. for $135,085. (Approved by Administrative Services Committee Approved
January L4,2020)
E Eval - F02l32.odf
B 19-287 Tab Sheet Sewer Rodder.xlsx
B 19-287 Sewer Rodder Truck Tab Sheet from Procurement.Ddf
tB 19-287 Department Recommendation of Award.pdf
B 19-287 Planholders List.pdf
E 19-287 Advertisement to Paper.pdf
B ItemAoorovatsheet.html
Motions
Yij*i"t Motion Text Made By seconded By Motion
Type ''^Jrtvu ,.I rrrsu! .-J Result
Motion to approve. Mr. 11-.--.--:-: ^.- ^-.
Approve il#l,iH."J;r, ;:#Hffi ;:fffi::';'* Passes
11. Motion to approve the five-year service agreements for the Judicial Center Item
($83,933.40), Webster Detention Center ($186,433.49), Municipal Building Action:
($116,676.22) and Sheriff s Office (537,287.07) provided by Trane, Inc., as the Approved
original equipment manufacturer. (Approved by Administrative Services
Committee January 14, 2020)
B RCS0 tr.{FORMATION.Ddf
B JTIDICIAL CENTER INFORMATION.Ddf
B WEBSTER DETENTION INFORMATION.Ddf
E MTINICIPAL BUILDING INFORMATION.Ddf
[3 ltemAonrovalSheet.html
Motions
MotionType mouon Text Made By Seconded Bv Hlli,"
Motion to approve. Mr. t'^_--___t-, _
Approve D. Williams out. Commisioner Commissioner
Motion passes 9_0. Sean Frantom Ben Hasan Passes
12. Motion to approve Housing and Community Development Department's Item
(HCD's) request to contract with Antioch Ministries to reconstruct one (1) Action:
affordable, multi-family duplex unit on Twiggs Street. (Approved by the Approved
Administrative Services Committee January 14, 20ZO)
H HCD Johnson House Contract.pdf
E HCD Johnson House Plan.odf
lB ItemAonrovalsheet.html
Motions
Motion Motion TextI ype Made By MotionSeconded Bv :-----*-- -" Result
Motion to approve. Mr. r1^*^^:^:^_-^_-
Approve D. Williams out. commisioner commissioner
Motion passes 9-0. Sean Frantom Ben Hasan Passes
13. Motion to approve setting the qualifying fees for Local Elective Offices up for Item
Election in 2}2}(Approved by Administrative Services Committee January Action:
14,2020\ . Approved
E sxu cestzoorretl:to.par
lB ItemApnrovalsheet.html
Motions
Motion Motion Textr ype
Motion to approve. Mr.
Approve D. Williams out. commisioner commissioner
Motion passes g-0. sean Frantom Ben Hasan
PUBLIC SAFETY
14. Motion to approve and accept 2020 Supplemental Grant funds
Criminal Justice Coordinating Council for Richmond County DUI and
Courts. (Approved by Public Safety Committee January 14,2020)
Made By Seconded By Motion
Result
Passes
from the Item
Veterans Action:
Approved
B CJccsupplementalcrant202o.pdf
E ItemAnnrovalSheet.html
Motions
Motion . r, r n c-----f,^rD-- Motion
-^"""" Motion Text Made By Seconded By
Type rurrlrrrrr r r^r rvrcs! uJ vllvusre vJ ReSUlt
Motion to approve. Mr. A ,--.--,-t --- -.
Approve D. Williams out. commisioner commissioner
Motion passes 9-0. sean Frantom Ben Hasan Passes
15. Motion to approve the Emergency Management Ordinance and authorize the ltem
Mayor to sign the ordinance. (Approved by Public Safefy Committee January Action:
14,2020) APProved
B Emersency Management Ordinance.pdf
lH ItemApprovalsheet.html
Motions
Y:li" Motion Text Made By seconded By Motion
Type rrrvrtuu r va! Result
Motion to approve and to
^ waive the second reading. Commisioner CommissionerApprove *. ,. willliams out. Sean Frantom Ben Hasan Passes
Motion Passes 9-0.
16. Motion to approve of MOU with Augusta University for the Applied Learning Item
Experience. (Approved by Public Safefy Committee January 14,2020) Action:
Approved
E sxM zzlergrzttogtgo.pat
E ltemAoorovalSheet.html
Motions
Motion Motion
i;;- Motion Text Made By Seconded By Result
Motion to approve. Mr. 11^_^_-:_:^_^-
Approve il"Yjl,;H"",5,, ;:#Tl'.ffi ;:fffi::';"" Passes
17. Motion to approve Dedication Plaque for New Fire Station #2. (Approved by Item
Public Safety Committee January 14,2020) Action:
Approved
E Art Proof - 5270937 - TRIAD SPECIALTIES - 82406 FIRE ST (003).pdf
e ItemApprovalsheet.html
Motions
X:j1"' Morion Text Made By Seconded By MotionrYPe -'---- -" Result
Motion to approve. Mr. 11^_ _ -,-t __- -..Approve D. WilliamJ out. commisioner commissioner
Motion passes 9-0. Sean Frantom Ben Hasan Passes
ENGINEERING SERVICES
18. Motion to approve the purchase of Caterpillar model D-8T WIVW GPS Dozer, Item
bid item #19-226, from Yancey Brothers as the compliant bidder with no Action:
exceptions. (Approved by Engineering Services Committee January 14, Approved
2020')
E 2019.08.16 Bid Item 19-226 Waste Handler Dozer - Award Memo.pdf
B 19-226 Advertisement to Paper.odf
E 19-226 TAB.pdf
[H Mail List.odf
[3 Georsia Procuremenl Registrv Vendor Summary.odf
B ItemAnorovalsheet.html
Motions
X:t1'" Motion Texr Made By seconded By Motion'l'YPe ''-'-- -" Result
Motion to approve. Mr. 11^^^:^:^^^-Approve D. Williams out. commisioner commissioner
Motion passes 9_0. Sean Frantom Ben Hasan Passes
19. Motion to approve second quarter work session on the storm water program. Item
(Approved by Engineering Services Committee January 14,2020) Action:
Approved
lB ItemAoorovatsheet.html
Motions
Y:t]"' Motion Text Made By Seconded By Motion'I'ype '''--- -J *------- -" Result
Motion to approve.
Approve Mr. D. Williams out. commissioner commissioner
Motion passes 9_0. Brandon Garrett Ben Hasan Passes
20. Motion to approve Supplemental Agreement One and PE phase design phase Item
(Task Order #2) to Hussey Gay Bell and DeYoung in the amount of $419,581.00 Action:
for the Enhance Operations at Wheeler Road and Robert C Daniel Project as well Approved
as authorize the Mayor to execute the revised GDOT Project Framework
Agreement as requested by the AED. RFQ 17-127 (Approved by Engineering
Services Committee January 14,2020)
B Coov of CPB SAI Wheeler Rd @ RCD 12.20.2019.x1sx
IB GDOT Asreement PI-12866 12.20.2019.pdf
Et SAI Hussev Gav Bell DeYounq.docx
{E ltemApnrovalsheet.html
Motions
fr"J:"' Motion rext
Motions
f#:"" Motion rext
MotionSeconded By ResultMade By
Motion to approve. Mr. ^^^^:^:^_^-Approve D. Williams out. commisioner commissioner
Motion passes 9_0. Sean Frantom Ben Hasan Passes
21. Motion to approve Supplemental Agreement One and PE design phase (Task Item
Order #2) to Hussey Gay Bell and DeYoung in the amount of $408,715 for the Action:
Barton Chapel Road @ Gordon Hwy Project as well as authorize the Mayor to Approved
execute the revised GDOT Project Framework Agreement as requested by the
AED. RFQ 17-127 (Approved by Engineering Services Committee January
14,2020')
[3 Asenda ltem PI0012868 GordonHwvBartonChanel l2-27.l9.docx
B GDOT Documentation PI0012868 GordonHwvBartonChapel 12.20.2019.pdf
[3 CPB 12-20-2019 PI t286E.xlsx
B CPB 12-20-2019 PI 12868 Correct version.xlsx
B ltemApprovalsheet.html
Made By Seconded By Motion
Result
Motion to approve. Mr.
Approve D. Williams out. commisioner commissioner
Motion passes 9_0. Sean Frantom Ben Hasan Passes
22. Motion to approve the deeds of dedication, maintenance agreements, and road
resolutions submitted by the Engineering Department and the Augusta Utilities
Department for Hayne's Station, Phase X. (Approved by Engineering Services Item
Committee January 14,2020) Action:
Approved
lB Havnes Station Ph X Dedication Documents.pdf
IB ItemApproyalsheet.html
Motions
[].t1" Motion Text Made By Seconded By Motionf'ype - ----- -'t -------'-r Result
Motion to approve. Mr. A -.__,_ , -,Approve D. Williams out. commisioner commissioner
Motion passes 9-0. Sean Frantom Ben Hasan Passes
23. Motion to approve award of the On-Call ITS Construction & Emergency Repai. ,r.-
contract to Southeast Utilities of Georgia, Inc. Award is contingent upon receipt Action:
of signed contracts and required documents for the AED. RFP #20-100. Approved
(Approved by Engineering Services Committee January 14,2020)
lB Request for Prooosal sent to newsnaoer.ndf
lB 20-100 Ofliciat Tab Sheet.pdf
B 20-100 EYal Cumulatiye.pdf
E Recommendation Letter from the Department.pdf
B Process Reeardine RFPs.pdf
E Mail Labels.pdf
B ltemApprovalsheet.htmt
Motions
Y:jt1" Motion Text Made By seconded By Motion
Type ''"-- -r Result
Motion to approve. Mr. ^ -.-_,._! _: , , ,.
Approve D. Williams out. commisioner commissioner
Motion passes 9-0. Sean Frantom Ben Hasan Passes
24. Motion to authorize condemnation to acquire title of a portion of property for Item
pennanent easement (Parcel 154-0-213-00-0) 2430 Tobacco Road, Lot E. Action:
(Approved by Engineering Services Committee January 14,2020\ Approved
6 Aqenda Item- 2430 Tobacco Road. Lot E.ndf
B ItemApprovalsheet.html
25. Motion to auth orlr:e condemnation to acquire title of a portion of property for Item
permanent easement and temporary construction easement (Parcel 153-0-414- Action:
00-0) 3724 Tahitian Trail. (Approved by Engineering Services Committee Approved
January 14,2020)
Motions
f#:" Motion rext
Motion to approve. Mr.
Aoorove D. Williamt frt. uommlsloner
r r \ean rrantomMotion Passes 9-0. L
MotionSeconded 81' Result
Commissioneril;;;;;.-^ Passes
MotionSeconded By Result
Commissionerilil; -^ Passes
seconded By H,|il
Commissioner
Ben Hasan Passes
Made By
Made By
Made By
lB Agenda Item- 3724 Tahitian Trial.ndf
IH ItemAoorovalSheet.html
Motions
Motion-^"""" Motion Text't'ype
Motion to approve. Mr.
Approve D. Williamt frt. uommrsroner
tvtotion ia..Jo. Sean Frantom
26. Motion to approve the renaming of River Shoals Parkway to Topgolf Way. Item
(Approved by Engineering Services Committee January 14,2020) Action:
Approved
[a 2020-001 Supportine Documents end Road Renamins River Shoals Parkwav to Topsolf Wav - Iinal reduced.Ddf
lB ltemApprovalSheet.html
Motions
ryJ:" Motion rext
Motion to aoorove. Mr.
Approve D. willi'a;s';;;. - ^ " commisioner
tvtotion ias.r q-0. Sean Frantom
27. Motion to approve Supplemental Agreement One and PE Design Phase (Task Item
Order 2) to Hussey Gay Bell and DeYoung (HGB) in the amount of $836,591 for Action:
the Wheeler Road Multimodal Corridor Project as well as authorize the Mayor to Approved
execute the revised GDOT Project Framework Agreement as requested by the
AED. RFQ 17-127 (Approved by Engineering Services Committee January
14,2019)
E SAI Hussev Gay Bell Deyouns 12.23..2019.docx
{E GDOT attachment pI0012867 Wheelercorridor 12.20.20l9.pdf
E CPB SAI Wheeler Rd @ I-20 12.20.2019.xtsx
B ItemAnnrovalsheet.html
Motions
Motion r--r:^_ T-__^ rr t h Motion;----- Motion Text Made By Seconded BylYPe ^.---- -J Result
Motion to approve. Mr. 11^_ ,--t_.. -,_ _Approve D. Williams out. Commisioner Commissioner
Motion passes 9-0. Sean Frantom Ben Hasan Passes
PETITIONS AND COMMUNICATIONS
28. Motion to approve the minutes of the regular meeting and the Special Called Item
meetings of the Augusta Commission held January 8, and January 14,2020. Action:
Approved
B CaUed Commission Meetins Januarv 8 2020,ndf
E Resular Commission ltleetins January 8 2020.odf
E Called Commission Meetins Januarv 14 2020.pdf
B ltemApprovalSheet.html
Motions
X:j]"' Motion Text Made By Seconded By Motion
I YPe -'---- -r Result
Motion to approve. Mr. r\^**:^:^_^-
Approve D. Williams out. commistoner commissioner
Motion passes 9_0. Sean Frantom Ben Hasan Passes
APPOINTMENT(S)
29. Motion to approve the appointment of Ms. Ronic West to the Augusta Aviation Item
Commission and Mr. Christopher Mulliens to ARC Library Board of Trustees Action:
representing District 2.Approved
[3 sKM c6s82ooltsl4tso.pdf
[3 SKM C65820011711070.pdf
[3 ItemAnprovalSheet.html
Motions
Motion Motion Text Made By Seconded By Motion
Type Result
Motion to approve. Mr. ^-.--.--:-:-.-^-.Approve il"YjX'ffi:;5,, ;:#TllT,ffi ;:ffi'#iffi;, Passes
* * * *END CONSENT AGENDArcrrr(*
AUGUSTA COMMISSION
u2U2020
AUGUSTA COMMISSION
REGULAR AGENDA
U2U2020
(Items 30-40)
PUBLIC SERVICES
30. Motion to approve Planning & Development Department recommendations to Item
amend Augusta, Georgia Code, SIDEWALK ENCROACHMENTS, Section 3-8- Action:
11 so as provide regulations for right-of-way encroachments / sidewalk cafe, Approved
definitions to include entertainment zone, permit requirements, and general
regulations, to Waive the Second Reading, and to provide an effective date. (No
recommendation from Public Services Committee January 14r2020)
B RIGHT oF wAY ENCRoACHMENT SIDEWALK CAFE PERMIT INDEMNITY STATEMENT 2O2OOIO2.docx
lB Sidewalk RIGHT-OF-WAY Encroachment Permit Aoolication 20190522.docx
B Entertainment Zone Commission Nov 16 20l8.odf
B Risht of Wav Encroachment Sidewalk Cafe Ordinance Amendment.ndf
Et ItemAonrovalsheet.html
Motions
f#:"' Motion rext Made By seconded By HXil
a -^_^--^__ Motion to Commissioner Ben Commissioner BobbyAODTOVCapprove. Hasan Williams
Motions
Motion Morion Text Made By Seconded By fffilI ype
Approve Motion to approve the Commisioner Commissioner Passes
establishment of a one-time Sean Frantom Mary Davis
$25.00 administrative fee
and no annual fee moving
forward.
Voting No: Commissioner
John Clarke, Commissioner
Ben Hasan, Commissioner
Dennis Williams,
Commissioner
Marion Williams.
Motion Passes 6-4.
31. Motion to approve Planning & Development Department recommendation to Item
amend Augusta, Georgia Code, Noise, Section 3-6-2 (b and d), so as to amend Action:
the hours for events in the EntertainmentZone, to Waive the Second Reading, Approved
and to provide an effective date. (No recommendation from Public Services
Commiff ee January 14, 2020)
E Entertainment Zone Noise Ordinance 20l9l20C.docx
B ItemApnrovalsheet.html
Motions
X:j*1"' Motion Text Made By Seconded By MotionType Result
Motion to approve.
Voting No:
Approve commissioner commisioner commissioner
Marion Williams. Sean Frantom William Fennoy Passes
Motion Passes 9-1.
32. Motion to approve Planning & Development Department recommendation Item
amending Augusta, Georgia Code, Administrative and Regulatory Fee Structure, Action:
Section 2 -l-3(c), so as to establish the regulatory fee for Right-of-Way Approved
Encroachment / Sidewalk Caf6 Permit, to Waive theSecond Reading, and to
provide afi effective date. (No recommendation from Public Services
Committee January 14, 2020)
[3 Resulatorv Fee Amendment Right of Wav Encroachment Sidewalk Cafe 20191226.docx
[3 ItemAonrovalSheet.html
Motions
Motion Motion Text
Type
Motion to delete this
item from the agenda.
^ , . VotingNo:Lrelete uommlssloner
John Clarke.
Motion Passes 9-1.
ADMINISTRATIVE SERVICES
Made By
33. Discuss the hiring process for the position
recommendation from Administrative Services
2020)
Seconded By Motion
Result
Commisioner
Sean Frantom
Commissioner
william Fennoy Passes
of Administrator. (No
Committee January 14,
Item
Action:
Approved
E Attachment,odf
B ItemApprovalsheet.html
Motions
Motion Motion TextI'ype
Motion to approve
selecting/appointing the
Administrator by a
^ maioriw vote of theADDTOVe ^ " :'- Commission following a
Commission approved
recruiting/appointment
process.
Motions
Motion-"'-"- Motion TextIype
Substitute motion to
approve receiving this
item as information. Mr.
Sias abstains.
. Votine No:ADDrove e.
Commrssroner
Brandon Garreff,
Commissioner
Bobby Williams.
Motion Passes 7-2 -1.
Made By seconded By fffii
Commissioner
Ben Hasan
CommissionerBobby Withdraws
Williams
Made By Seconded By
Commissioner
Marion
Williams
Motion
Result
Commissioner
William Fennoy
34.
Passes
Approve advertising for Administrator and Recreation
(Requested by Commissioner Marion Williams)
E ltemApproYatsheet.html
Motions
Motion Mofion Textrype
Motion to approve a
national search for an
Administrator and
Recreation Director.
Voting No: Commissioner
John Clarke, Commissioner
Approve Ben Hasan, Commissioner
Sammie Sias,
Commissioner
Bobby Williams,
Commissioner
Dennis Williams.
Motion Passes 6-5.
Motion ties 5-5.
The Mayor votes Yes.
Motions
Motion Motion Textrype
Substitute motion to
advertise internally in a
search for an Administrator
and Recreation Director.
Voting No: Commissioner
John Clarke, Commissioner
Mary Davis, Commissioner
Approve WilliamFennoy,
Commisioner
Sean Frantom,
Commissioner
Brandon Garrett,
Commissioner
Marion Williams.
Motion Fails 4-6.
Made By Seconded By
Director position. Item
Action:
Approved
Motion
Result
Commissioner
Marion
Williams
CommissionerBrandon Passes
Garrett
Made By Seconded By Motion
Result
Commissioner
Bobby
Williams
Commissioner
Ben Hasan Fails
35.
Discuss the current expired lease agreement with the CSRA Humane Society, Item
Inc. of the old City Stockade, 425 Wood. St. (Requested by Commissioner Ben Action:
Hasan) APProved
E 2010-01-01 Current CSRA HITMANE SOCIETY INC lrase.pdf
B ItemAonrovalsheet.html
Motions
s]11" Motion Text Made By seconded By f."rtii.n'l'vne
JI
Motion to approve
Approve receiving thii item as ;."#Tff,ffi ;:fffi::f'*information.
It was the consensus of the Commission that this item be received as
information.
PUBLIC SAFETY
36. Motion to approve contract with Medical Associates Plus to provide Medical Item
Assisted Treatment to the Richmond County State Court Accountability Court Action:
Programs. (No recommendation from Public Safety Commiffee January 14, Approved
2020)
B SAMHSAMATContract20l g.pdf
B ItemAnnrovalsheet.html
Motions
Y:j*1" Motion Text Made By Seconded By Motion
Type Result
Motion to approve. Mr. A - __ __, ,
Approve D. Williams out. commisioner commissioner
Motion passes 9-0. Sean Frantom Ben Hasan Passes
ENGINEERING SERVICES
37. Augusta Regional Airport Standard Aero Facility Entrance Turn Lane Update. Item
Also, Approve Turn Lane as Designed and Authorize Its Construction utilizing Action:
Augusta Engineering Department On-Call Services at Cost not to exceed Approved
$150,000. Requested by AED. (No recommendation by Engineering Services
Committee January 14,2020\ .
B Standard Aero Entrance.pdf
E ltemAnprovalsheet.html
Motions
f#:"' |';.;" Made BY seconded Hrlil
T-r^-., Motion to Commissioner Marion Dies for lack ofL'vttJ deny. Williams Second
Motions
H:'1" Motion Text Made By Seconded By MotionIype -.----- -'r ^--------- -r Result
Motion to approve.
Voting No:
Commissioner
Approve Brandon Garrett, commissioner commissioner
Sammie Sias John clarke Passes
LOmmlssloner
Marion Williams.
Motion Passes 8-2.
38. Motion to approve naming the entrance road to the Augusta Municipal Golf ltem
Course off Damascus Road in honor of Mr. Jim Dent. (Requested by Action:
Commissioner Bill Fennoy) Approved
IE 2020-21-01 Entrance Road into Aus. Municipal Golf Course.pdf
[B ItemApnrovalsheet.html
Motions
X:j*1" Motion Text Made By seconded By MotionI'ype -'---- -'t -------- -J Result
Motion to approve. Mr. .a^^^^:^:^-^-
Approve D. Williams out. commisioner commissioner
Motion passes 9_0. Sean Frantom Ben Hasan Passes
39. Motion to approve the renaming the 1200 Block of Druid Park Avenue to Item
"David Peterson Way" (Requested by Commissioner Bill Fennoy) Action:
Approved
lB sKM c6s82oo1tst942o.pdf
@ ItemApnrovalsheet.html
Motions
Motion Motion;-"'- Motion Text Made By Seconded ByType -''--- -r ^-------- -J Result
Approve Motion to approve. Mr. Commisioner Commissioner Passes
D. Williams out. Sean Frantom Ben Hasan
Motion Passes 9-0.
APPOINTMENT(S)
40. Motion to approve the reappointment of Ms. Juanita Burney to the Augusta- Item
Richmond County Board of Assessors representing Super District 10. Action:
(Requested by commissioner Ben Hasan) Approved
E Board of Tax Assessors l9.odf
e sK\.t c6s82ool l6IEzgo.pdf
E ltemAnorovalsheet.html
Motions
Motion Motion Textr ype
A __-^-.^ Motion to approve.APProve Motion Passes 1o-0.
LEGAL MEETING
Made By
Commissioner
Ben Hasan
Seconded By
Commisioner
Sean Frantom
Motion
Result
Passes
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
41. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Item
Action:
None
www.auqustasa.sov
CALLED MEETING COMMISSION CHAMBER
January 28,2020
Augusta Richmond County Commission convened at I l:00 a.m., Tues day, Janrary 2g,2020, the Honorable Sean Frantom, Mayor pro Tem, presiding.
PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, M. Williams, Davis, D. Williams,
Hasan and clarke, members of Augusta Richmond county commission.
ABSENT: Hon. Hardie Davis, Jr., Mayor.
Mr. Frantom: we'll call this meeting to order. Attorney Brown.
1. LEGAL MEETING
A. Pending and potential litigation
B. ReaI estate
C. Personnel
Mr. Brown: We request a motion to go into executive session to discuss litigation,
real estate and economic, personnel and security.
Mr. Garrett: So move.
Mr. B. Williams: Second.
Mr. Frantom: Got a motion and second. please vote.
Mr. Clarke out.
Motion carries 9-0.
IEXECUTTVE SESSTON]
Mr. Frantom: Attorney Brown.
2- Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. Brown: Mayor Pro Tem and Commission, we request a motion to execute the
closed meeting affidavit.
Mr. Sias: So move.
Mr. Fennoy: Second.
Mr. Frantom: We've got a motion and second. please vote.
Mr. Garrett and Mr. M. Williams out.
Motion carries 8-0.
Mr. Frantom: Attorney Brown for a motion.
Mr. Brown: Mayor Pro Tem, we request a motion to adopt a resolution authorizing
the settlement of a complaint for damages and demand for jury trial filed in the case of
Katherine Toomey linauaitte) vs. the Greater Arts Council, Glenn Parker and the City of
Augusta.
Mr. Sias: So move.
Ms. Davis: Second.
Mr. Frantom: Got a motion and a second. Please vote.
Mr. Brown: That amount of the settlement is $6,000.
Mr. Frantom: Okay.
Mr. Garrett and Mr. M. Williams out.
Motion carries 8-0.
Mr. Frantom: Attorney Brown for a motion.
Mr. Brown: We request a motion to adopt a resolution authorizing the settlement of
all claims of Eric Joseph Love vs. the Sheriff and the City of Augusta in the amount of
$34,751.00.
Mr. Sias: So move.
Mr. Fennoy: Second.
Mr. Frantom: Got a motion and a second. Please vote.
Mr. Clarke votes No.
Mr. Garrett and Mr. M. Williams out.
Motion carries 7-1.
Mr. Frantom: Attorney Brown for a motion.
Mr. Brown: Motion to authorize the purchase of property located at 1848 Wylds
Road, 1858 Wylds Road.
Mr. Sias: So move.
Mr. Brown: And 1943 North Leg Road in the amount of $3771500.00 pursuant to theattached contract which was executed on November sr20lg.
Mr. Sias: So move.
Mr. Hasan: Second.
Mr. Frantom: Got a motion and a second. Voting.
Mr. Garrett and Mr. M. Williams out.
Motion carries 8-0.
Mr. Brown: For the record, Mayor Pro Tem, those funds will be paid from UtilitiesDepartment and the Mayor and the Clerk are hereby authorized to execute the neiessary documents
for the closing pursuant to the oversight of the Law Department.
Mr. Frantom: Okay. Attorney Brown for a motion.
Mr. Brown: Final motion today, Mayor Pro Tem, is a motion to appoinuemployAnita M. Rookard as HR Director for the City of Augusta with a start date oi nebruary 2i,
2020 at a salary of $1151000 along with the customary benefits.
Mr. Frantom: Okay, well, before we vote, Commissioner Sias.
Mr. Sias: So move.
Mr. Frantom: Okay, we've got a motion. Can I get a second?
Ms. Davis: Second.
Mr. Frantom: Got a motion and a second. please vote.
Mr. Garrett and Mr. M. Williams out.
Motion carries 8-0.
Mr. Frantom: All right. That concludes. Committees.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on
January 28,2020.
Clerk of Commission
Commission Meeting Agenda
2/4/2020 2:00 PM
2020 Legislative Delegation Appointments
Department:
Department:
Caption:Motion to ratify the ARC Legislative Delegation appointments
of Ms. Cher Best to fill the unexpired terms of Ms. Gwen
Roundtree (Decease) to the ARC Library Board of Trustees; and
Mr. Nathan W. Vick to the Augusta Historic Preservation
Commission due to the resignation of Mr. Clyde Lester.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
TALENT BANK INFORMATION QUESTIONNAIRE
Augusta-Richmond County Delegation
To be completed by persons desiring to volunteer their services on
the __________________________________________________Authority, Board or
Commission for Augusta-Richmond County.
NOTE: Any information entered on this questionnaire would become public information
upon your appointment.
************************************************************************
Date___________________
· Name_____________________________________________________________
Home Phone________________ Bus Phone______________________________
· Address ______________________County ________State____ Zip __________
· Date of Birth_____________________ Sex: Male__________ Female ________
· Registered Voter: Yes_______ No________
· Education:
High School _________________________________________________
College _____________________________________________________
· List Boards you presently serve on:
l._________________________________________________
2_________________________________________________
3_________________________________________________
Qualifications for Position (i.e. resume):
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
Reason you desire to serve (attach any additiononal information you would like
the delegation to consider):
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
www.cbarchitectspc.com
PROFESSIONAL QUALIFICATIONS
NATHAN VICK, AIA, NCARB
PRINCIPAL ARCHITECT
SUMMARY OF EXPERIENCE
Nathan Vick has over 10 years of architectural experience. Mr. Vick’s
experience includes schematic and conceptual design, feasibility research,
programming, construction documents, and construction administration
project management for new facilities and the renovation and restoration
of existing facilities. His experience covers government, institutional,
industrial, commercial, and multi-family residential projects. He oversees
projects through all aspects of design and is very knowledgeable in historic
restoration and tax credit requirements.
EDUCATION
B.A., Architecture, Southern Polytechnic State University, 2009
REGISTRATION
Registered Architect: South Carolina AR. 8750
North Carolina No. 14285
PROFESSIONAL AFFILIATIONS
American Institute of Architects
National Council of Architectural Registration Boards (NCARB)
Historic Augusta Design Subcommittee
PROJECT EXPERIENCE
· Sibley Mill – EDTS Building 4, Historic Renovation, Augusta, Georgia**
· Sibley Mill – Cyber Work Academy Building 6, Historic Renovation, Augusta, Georgia
· Henry Kennedy Building,1022 Broad Street – Mixed use (Residential & Retail), Historic Renovation,
Augusta, Georgia *
· Watkinson & Company Grocers Building, 215 12th Street – Mixed use (Residential & Retail), Historic
Renovation, Augusta, Georgia *
· 941 Lofts, 941 Ellis Street – Residential Historic Renovation, Augusta, Georgia**
In the Works:
· King Mill, 1701 Goodrich Street – Residential Historic Renovation, Augusta, Georgia
* Excellence in Rehabilitation Award, From the Georgia Trust for Historic Preservation
** Historic Augusta Preservation Award
Commission Meeting Agenda
2/4/2020 2:00 PM
District 2 appointments
Department:
Department:
Caption:Motion to approve the reappointment of Mr. Paul Thompson to
the Augusta Tree Commission representing District 2.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
District 5 appointment
Department:
Department:
Caption:Motion to approve the appointment of Ms. Valerie Kelly to the
Augusta Historic Preservation Commission representing District
5.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
TALENT SANK INFORMATI ON QTIESTIONNAIRE
To be cornpleted by persons desiring to volunteer their serviees on the
Commissi on fur Augusta-Rjchmond Counfy.
Authority, Board or
NoT[: A-ny infarmation entered on this questionnaire would become public information uponyour appointrneni.
pate
l.
1
).
4.
5.
6.
1
I.
10.
I t.
Home Phone:
Address:
Business Phone:
No
Relatives working fbr the City/County:
Occupation:
Race: White
Spunisi, SrrrnameO
12: List Boards you presently sene on:
American Indian Other
3o
Dare of Birrh , qz l zt( I b* sex: Mare Female Y
Registered Voter: Yes
Voting District:
Marjtal Status: Single Married Y - Separarcd
Engaged Divorced
L Education:High School
College
s1 a$y arel in whi ve a particular interest or expertise :
Commission Meeting Agenda
2/4/2020 2:00 PM
Correction of Errors from Compensation Study
Department:Utilities - Tom Wiedmeier, Director
Department:Utilities - Tom Wiedmeier, Director
Caption:Motion to approve Correction of Inequities Created by
Compensation Study. (No recommendation from
Administrative Services Committee January 28, 2020)
Background:At the time of the Compensation study in 2018, AUD had
Accountant I, II, and III positions, some of which were vacant.
As a result of the Compensation study all three of these titles
were downgraded to Accounting Technicians and set at
paygrade 10. This resulted in those positions being highly
undergraded in comparison to other similar positions in other
departments.
Analysis:Utilities was unaware at the time what other department’s
similar positions were graded as a result of the Compensation
Study. A recent analysis and job evaluation conducted revealed
that AUD’s position are at least equal to the skillset, job
responsibilities and experience/education requirements of other
ones that already exist within the Engineering, Finance and
Environmental Services Departments titled Accountant PG-17
and Accountant, Senior PG-19. Additionally, all our positions
require a 4-year degree in Accounting or a related field, while
positions in some other departments at the higher paygrades do
not. We have processed these changes with HR and received
acknowledgement that these upgraded positions are appropriate.
Financial Impact:The net effect will be an increase in total salaries for the three
positions combined of $24,430.43, plus an estimated increase in
benefits of $4,470.77, for a total budget increase of
approximately $28,901.20.
Alternatives:No alternative available without perpetuating this inequity.Cover Memo
Recommendation:Currently, AUD has three (3) Accounting Technicians positions
at PG 10. We are requesting that PCN’s WSA21PN001 and
WSA21PN003 be upgraded to Accountant PG 17 and PCN
WSA21PN002 to Accountant, Senior PG 19. This request will
allow our assigned personnel to be in line with others with
similar skillsets, responsibilities and experience/education
requirements throughout the organization.
Funds are
Available in the
Following
Accounts:
A budget adjustment is required. Sufficient funds are available
within Utilities Fund.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Customer service provided by the Environmental Services Department.
Department:
Department:
Caption:Discuss the sub par customer service provided by the
Environmental Services Department. (Requested by
Commissioner Sammie Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Lighting on Ellis Street
Department:
Department:
Caption:Update from Engineering Department - improved lighting on
Ellis Street. (Requested by Commissioner Sammie Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Parking Management Plan Service Area
Department:
Department:
Caption:Augusta, GA Central Business District Parking Management
Plan Service Area. (Requested by Commissioner Sammie
Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
2/4/2020 2:00 PM
Appointment Richmond County Hospital Authority
Department:
Department:
Caption:Motion to approve the appointment of one from the following
nominations from the Richmond County Hospital Authority:
1) Sanford Loyd
2) Catherine Knox
3) James Sherman, M.D.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
UNTVERSITY
HEAIJTH CARE SYSTEM
January 06,2020
Ms. Lena J. Bonner
Clerk of Commission
Augusta-Richmond County Commission
City-County Building
Suite 220
535 Telfair Street
Augusta, GA 30901
Dear Ms. Bonner:
Consistent with the Bylaws, the Richmond County Hospital Authority respectfully submits the followingnominations for a four-year term on the Authority.
For the position currently occupied by James Bennett, Jr. who is not eligible for reappointment:
l. Sanford Loyd, 711 Woodgate Court, Augusta, GA 309092. Catherine Knox, 807 Milledge Road, Augusta, GA 309043. James Sherman, M.D., 3225 Wheeler Road, Augusta, GA 30901
It is my pleasure to submit these nominations on behalf of the Richmond County Hospital Authority.
WS,
,, l.i(-/
/zJames R. Davis
President and CEO
JRD/acj
1350 Walton Way . Augusta, Georgia 3O9Ot-26t2. 706/722-9otl
CALLEDMEETING COMMISSIONCHAMBER
November14, 2017
AugustaRichmondCountyCommissionconvenedat11:00a.m., Tuesday, November14,
2017, theHonorableHardieDavis, Jr., Mayor, presiding.
PRESENT: Hons. Jefferson, Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D.
Williams, HasanandSmith, membersoftheAugustaRichmondCountyCommission.
Mr. Mayor: AttorneyMacKenzie.
3. LEGALMEETING
A. Pendingandpotentiallitigation
B. Realestate
C. Personnel
Mr. MacKenzie: Iwouldentertainamotiontogointoanexecutivesessiontodiscuss
pendingandpotentiallitigation, realestateandpersonnel.
Mr. Sias: Somove.
Mr. Fennoy: Second.
Mr. Mayor: Voting.
Ms. DavisandMr. M. Williamsout.
Motioncarries8-0.
EXECUTIVESESSION\]
Mr. Mayor: Allright, we’llcallthismeetingbacktoorder. TheChairrecognizesAttorney
MacKenzie.
4. MotiontoauthorizeexecutionbytheMayoroftheaffidavitofcompliancewith
Georgia’sOpenMeetingAct.
Mr. MacKenzie: Iwouldentertainamotiontoexecutetheclosedmeetingaffidavit.
Mr. Fennoy: Somove.
Mr. Frantom: Second.
Mr. Mayor: Amotionandasecond. Voting.
Motioncarries10-0.
1
thMr. Mayor: TheChairrecognizesthecommissionerfromthe8 foramotion.
Mr. Guilfoyle: Thankyou, Mr. Mayor. Mr. Mayor, I’dliketomakeamotionto
approvetheamendmentofPinetuckyleaseatEnvironmentalServiceslandfillsitetoinclude
approximately20acresaspartofthelease.
Mr. Sias: Second.
Mr. Mayor: Okay, I’vegotamotionandsecond. Voting.
Motioncarries10-0.
thMr. Mayor: TheChairrecognizesthecommissionerfromthe4 foramotion.
Mr. Sias: Thankyou, sir. MotiontoapprovetheappointmentofDr. HameedMalik
asDirectorofEngineeringServicesatasalaryof $140,000withamonthlycarallowanceof
500, effectiveNovember18, 2017.
Mr. Hasan: Second.
Mr. Mayor: Allright, I’vegotamotionandasecond. Voting.
Mr. M. Williamsnotvoting.
Motioncarries9-0.
thMr. Mayor: TheChairrecognizesthecommissionerfromthe7 foramotion.
Mr. Frantom: I’dliketomakeamotiontoapprovetheamendmenttotheleasewith
VerizonWirelessforthecellphonetowersiteandeasementtheretolocatedat1016Oakdale
Rd. for5yearswiththreerenewalperiods.
Mr. Sias: Second.
Mr. Mayor: Ihaveamotionandapropersecond. Voting.
Motioncarries10-0.
thMr. Mayor: TheChairrecognizesthecommissionerfromthe6 foramotion.
Mr. Hasan: Thankyou, Mr. Mayor. Motiontoapproveathree-yearextensionof
employmentagreementofAdministratorJaniceAllenJackson.
Mr. Fennoy: Second.
Mr. Mayor: I’vegotamotionandapropersecond. Voting.
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Mr. Frantom, Mr. GuilfoyleandMr. M. WilliamsvoteNo.
Motioncarries7-3.
stMr. Mayor: TheChairrecognizesthecommissionerfromthe1 foramotion.
Mr. Fennoy: Mr. Mayor, IwouldliketomakeamotiontoapprovetheDDA
developmentconceptfortheDepotsitefora $93milliondollarmixeduseprojectpursuant
tothepreliminarydevelopmentagreementandtoauthorizemovingforwardwithan
intergovernmentalagreementwiththeDDAtoprovidefor $14milliondollarsinDDAbonds
aspublicfinancingfortheDepotProject.
Mr. Sias: Second.
Mr. Mayor: Amotionandasecond. Allthoseinfavorvoteyeaandthoseopposedvote
no.
Motioncarries10-0.
Mr. Mayor: Outstanding. Ifanybodyeveraskswhoarethehardestworkingpeoplein
Augusta, itisthiscommission. We’vegotanumberofitemsonthespecialcalledmeetingagenda.
Iwanttodraweverybody’sattentionthere.
1. Motiontoapprovetheappointmentofonefromthefollowingnominationsforafour-
yeartermontheRichmondCountyHospitalAuthority: EugeneF. McManus, Daniel
H. Boone, M.D., LeviW. Hill, IV.
Mr. Mayor: Inyourpackageyouhavealetteralsoandthatpersonlistedfirstistypically
thepersonthatthey’veaskedtobemovedforwardandthat’swhatIwouldaskthisbodyinmy
conversationswithChairman/CEOJimDavisaswellandsoyouhavethosenamesinorderof
rank.
Mr. Guilfoyle: AmotiontoapproveMr. McManus.
Mr. Fennoy: Second.
thMr. Mayor: Allright, sowe’regoingtorecognizethecommissionerfromthe8 forthe
stmotionandcommissionerfromthe1 forthesecond. Okay. Voting.
Motioncarries10-0.
2. MotiontoadoptthecorrectedAuthorizingResolutionprovidingforapprovalofan
IntergovernmentalRedevelopmentContractbetweenAugustaandtheUrban
Redevelopment AgencyofAugusta, insupportoftheFoundryPlaceprojecttobe
leasedbytheUrbanRedevelopmentAgencyofAugustatoColumbiaVentures, LLC
pursuanttothereferencedLeaseAgreement, subjecttoincorporatingthe
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modificationtermscontainedintheOctober2, 2017ColumbiaVentures, LLC
memorandumtoAugusta. (DeferredapprovalbytheCommissionNovember7, 2017)
Mr. Fennoy: Somove.
Mr. Sias: Second.
Mr. Mayor: Allright, Iknowtherearequestions. Iwanttotrytoanswerthoseinadvance.
Ifyourememberlastweekwhenwetookactiononthismatter, therewereissuesraisedbythe
thcommissionerfromthe6 aboutthedocuments. Thosedocumentshavebeenupdated. Theyare
nowinthepossessionofourClerk. Shehasthosedocumentsastoformandcorrectionandthey
arethere. That’swhatyou’revotingon. Youapproveditlastweekandyour (inaudible) waslet’s
thgetthedocumentscleanedup. Allright, theChairrecognizesthecommissionerfromthe6.
Mr. Hasan: Thankyou, Mr. Mayor. IagreewitheverythingyousaidaroundthisandI
fullysupportwhenmycolleaguestakeaction. Ifallinlineandsupportitatthispoint. Myonly
concernisthatwedidgetared-lineinouragenda. FormeIwantedtoseetheactuallanguage
whereitwasactuallychangedandwedidnotreceivethat. IthinktheClerkmighthavesent
yesterdayarequestforthatandIstillhavenotseenit.
Mr. Mayor: Okay, sothered-lineyouhaveinyournotebook –
Mr. Hasan: Ihavethered-line.
Mr. Mayor: Andthatred-lineshowsyouwhatchangesweremade.
Mr. Hasan: Yes, butgoahead.
Mr. Mayor: Andwhatwehaveinfrontofuswejusthaveacopythatwasprintedout, it
hasthered-linesexceptedandacleandocument, isthatwhatyouwouldliketosee?
Mr. Hasan: I’dliketoseeacleandocument.
Mr. Mayor: Sure, absolutely. Wecandothatforyou. Allright, butwhatI’veheardisa
motionandasecond. Wouldyouliketohavethatbeforeorafterwevote?
Mr. Hasan: Well, Ithink, Mr. Mayor, it’sjustappropriatethatwebegintotrytosee,
becausethisisthesamethingwehadlastweek, that’swhywe’retryingtofinalizeitthisweek
becauseofthered-lineissueandthat’ssomethingtheattorneyshouldhavegottentousknowing
thatthatwasaconcerntoseethosechangesmade. Thered-linedoesn’tnecessarilymeanthat’s
goingtobethefinaldocument. Itmayindicatethatbutitmaynotnecessarilybe.
Mr. Mayor: Okay. AttorneyMacKenzie, I’mgoingtoputthisonyou.
Mr. MacKenzie: I’mworkingonfindingacleanversiontoprintnow.
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Mr. Mayor: Allright, verygood.
Mr. Sias: Gotoitemfiveandcomeback.
Mr. Mayor: Allright, we’llgottoitemfiveandcomebacktoit.
5. MotiontoapprovetheAugustaOnIceAgreement.
Mr. Mayor: Inadvanceofusadoptingthis, Ms. Jackson, whatI’dlikeforyoutodois
walkusthroughwhattheagreementisandthespecificsofthatsothatthosequestionsthatthe
commissionerswouldhavewillbeansweredinmotionifyoudon’tminddoingthat.
Ms. Jackson: I’llwalkyouthroughthedocumentsandthenI’llturnitovertoMr. Parker
totalkthroughtheagreement.
Mr. Mayor: Letmedraweverybody’sattentiontothedocumentofrecord. Youhadthat
placedonyourdiasrightinfrontofyou. Youhaveacopyofthatandtherearetwopiecesof
thpaper. Thereisanemailfromthecommissionerfromthe7 withaninviteattachedtoitandthen
there’stheseconddocument, AugustaOnIcedraftagendaitem, specialcalledmeetingagenda.
Thosetwodocumentsyouneedtohaveinfrontofyourightnow.
Ms. Jackson: InadditionwealsoemailedoutseveraldocumentsandIdon’tknowifyou
havereviewedthose. I’llgoovereverythingthatwasintheemailpackagejustforverification.
Asyouindicatethereistheagendaitem. Atthetimewewereinitiallyapproached, theywere
underthenameEvansOnIce. Theydidpromiseusthattheywouldhavethatchanged. We
providedtheemployeridentificationdocumentfromtheIRSindicatingthattheyarenow
registerednowinthenameofAugustaOnIce. Alsoprovidedacertificateofliabilityinsurance
indicatingthattheydohavetherequiredinsurancetofunctiononourproperty. Thereisalsoa
memofromMr. ParkertomyselfwhichsummariestheeventhighlightingthefactthatNovember
21willbeCityEmployeenightforouremployeesaswellastheirfamilymemberstocomeinas
longastheemployeecanshowacityid. That’sgoingtobeNovember21. Alsohighlightingthis
isaone-yearagreementwiththeideathatwewillgothroughthisyear, seehowthingsgoandif
theywanttocomebackwewillmakeanynecessaryadjustmentsinthefollowingyear. Alsoon
thesecondpageofthatisalistofsponsorsthathaveagreedtoparticipatewiththeeventaswell
asthebeneficiariesofthefundingraisedfromtheevent. Andlastthereistheleaseagreement.
I’llturnitovertoMr. Parkerand/orourLawDepartmenttoreviewthataswell. Ms. ChrisBoerner
isherefromtheAugustaOnIceorganizationandshecanrespondtoquestionsaswell.
Mr. Mayor: Okay, Mr. Parker, Ms. Boerner.
Mr. Parker: Thankyou, Mayor. Forthoseofyouthathaven’tmether, thisisChris
Boerner. SheandherhusbandMikehavebeenputtingthistogetherforthelastfiveorsixweeks,
Iwouldsay, midtolateOctoberwehavebeenworkingwiththisgrouptocraftoutthisagreement
andtheeventthat’sgoingon. You’veallseentheleaseagreement. Iwouldbegladtocoverto
anylevelofdetailthatyouwant. I’mnotsurehowspecificyouwantustoget, goingitembyitem
onthisorifyouwanttowaitandletushearquestionsfromyoubutIwouldsaythatbasically
5
whatwepresentedtotheCommissionbackinOctoberastheproposalthatwasgoingtogoout
there, wehavestucktothat. Thatiscraftedintotheleaseyouseetoday. TheBoernershave
workedverywellwithustocreatethisevent. Asmentionedthisisaone-yearlease. Wewillsit
downwiththeminlateJanuaryorearlyFebruaryandcraftoutwhatwewouldhopewouldbea
long-termagreementwiththisgroup. SoI’llbegladtogothroughanyofthespecificsorjust
addressquestions, whicheveryouprefer.
thMr. Mayor: TheChairrecognizesthecommissionerfromthe5.
Mr. Jefferson: Iseeyourcertificateofliabilityinsurance. It’scustomarythatsome
companiesareaskedtobeseparatelyinsured, additionallyinsured. WastheCityofAugusta
namedasanadditionallyinsured?
Ms. Boerner: Yes, absolutely.
Mr. Jefferson: Thankyou.
thMr. Mayor: TheChairrecognizesthecommissionfromthe7.
Mr. Frantom: Thankyou, Mr. Mayor. Firstoff, thankyou, Glenn, andChrisaswell. If
youhaven’tbeenbytheCommons, it’simpressive. Ihopeallmycolleagueswillbeouton
ThursdaynightattheVIPcelebrationbutI’vebeenoutthereandthey’veputalotofworkand
effortintothis. IknowthisisthestartofitandIhopethere’smanymoreyearstocome. ButI
justwanttothankParksandRec, GeorgiaPower’s (inaudible) thathavebeentheretohelpwith
thisevent. Imakeamotiontoapprove.
Ms. Davis: Second.
Mr. Mayor: Amotiontoapproveandapropersecond. Allthoseinfavorwillvoteyea
andthoseopposedvoteno.
Motioncarries10-0.
Mr. Mayor: Sobacktoitemnumber2. Nowwhat’sinyournotebookswhichisthered-
line (inaudible) cleancopyinyournotebooksIdonotsupport. Thecleancopythat’sinyour
notebooksIdonotsupportbecauseitdoesnotreflectthechangesthatwere requested. I’mnot
surewhatthedifferenceisbetweenwhatyoujustreceived, CommissionerHasan, andmaybeitis
theoriginalfrom11/7that’sinthenotebooks. Allright, verygood.
TheClerk: Icallyourattentiontopagenumberfourandyouwouldprobablyhaveyour
red-linecopyandI’llreadthecleanversion. Itwouldbeitemnumberfour, numbertwo. “The
Mayoroftheconsolidatedgovernmentisherebyauthorizedanddirectedtoexecuteonbehalfof
theconsolidatedgovernmentthecontractandtheClerkofCommissionoftheconsolidated
governmentisherebyauthorizedanddirectedtoaffixtheretoandattestthesealoftheconsolidated
governmentuponproperexecutionanddeliveryofotherpartiestheretoprovidedthatinnoevent
shallanysuchattestationoraffixationofthesealoftheconsolidatedgovernmentberequiredasa
6
prerequisitetoeffectivenessthereofandtheMayorandtheClerkofCommissionofthe
consolidatedgovernmentareauthorizedanddirectedtodeliverthecontractson behalfofthe
consolidatedgovernment. Totheotherpartiestheretoandtoexecuteanddeliverallsuchother
contracts, instruments, documents, affidavits, certificatesincludingwithoutlimitationrule15C212
certificateandacontinuingdisclosurecertificateandtodoandtoperformallsuchthingsasacts
aseachshalldeemnecessaryorappropriateinfurtheranceoftheissuanceofthebondsincarrying
outofthetransactionauthorizedbythisresolutionorcontemplatedbytheinstrumentsand
documentsreferredtointhisresolution.” Onpagefive, numberthree. “Theuseanddistribution
ofthepreliminaryofficialstatementandtheofficialstatementwithrespecttothebondsshallbe
andherebyauthorized, ratified, confirmedandapprovedandexecutionanddeliveryoftheofficial
statementinthefinalformshallbeandistherebyauthorizedandratified, confirmedandapproved.
TheMayorisherebyauthorizedtodirecttoratify, confirm, approve, executeanddeliverthe
officialstatementonbehalfoftheconsolidatedgovernmentandtheexecutionofanofficial
statementbytheMayorshallconstituteconclusiveevidenceoftheMayor’sratification,
confirmation, approvalanddeliverythereofonbehalfoftheconsolidatedgovernment.” Number
four. “Theresolutionandthecontractasapprovedwhichisherebyincorporatedasresolutionby
thisreferenceshallbeinplaceonfileoftheconsolidatedgovernmentandmadeavailablefor
publicinspectionbyanyinterestedpartyimmediatelyfollowingthepassageoftheresolution.”
thMr. Mayor: TheChairrecognizesthecommissionerfromthe6.
Mr. Hasan: Thankyou, Mr. Mayor. Mr. Mayor, there’sonemorehere. CanMs. Bonner
readnumberoneonthecleanversion? Theformthere, termsandconditions. Paragraph1, I’m
sorry. Onpagefourinthecleandocument.
TheClerk: Theforms, theterms, conditions, thatone? “Andexecution, delivery,
performanceofthecontractwhichhasbeenfiledwiththeconsolidatedgovernmentarehereby
approvedandauthorized. Thecontractshallbesubstantiallytheformsubmittedtothe
Commissionwithsuch changes, corrections, deletions, insertions, variations, additionsor
omissionsasmaybeapprovedastoformbytheGeneralCounseloftheconsolidatedgovernment
andtheexecutionofthecontractbytheMayoroftheconsolidatedgovernmentwhosesignature
shallbeinitialedbytheGeneralCounseloftheconsolidatedgovernmentshallbeconclusive
evidenceoftheapprovalthereof.”
Mr. Hasan: Mr. Mayor, theremaybesomeotherthingsbutIdon’twanttogetintothe
weedsarounditbutIwould, numberone, theoneMs. Bonnerjustread, threeandfourbasedon
thenatureofthosethingsgiventheabilitytorevisitandmakesomechangesifnecessary, Iwould
thinkthosechangeswouldrequiretheattestmentofyoursignatureonthosedocumentsandnot
justtheGeneralCounselattesting (inaudible). IthinktheClerk’ssignatureneedstobethereas
well.
Mr. Mayor: SoI’llhopefullytrytoclarify. Generallywiththevolumeofdocumentsthat
comethroughouroffice, wehaveaprocessandthatprocessthatbeginswiththeattorneygoing
throughandforlackofanotherwordaffirmingorcertifyingitastoform. AttorneyMacKenzieor
hisdesigneetypicallywillinitialthosespacestoalertmethatprocesshashappened. Oncethey
cometoouroffice, muchtothechagrinofmanyinthisgovernment, Itaketimetoreadandthey
7
don’tgobackoutthedoorthesameday. Sowhatyouhaveheardiskindoftheevolutionor
articulationofthatprocess. Paragraph1and3thatyoumostrecentlymentioned, havinglooked
atacleancopynow, CommissionerHasan, IwilltellyouareinorderandIthinkweshouldtake
action.
Mr. Hasan: I’dliketosayonethingandI’llleaveitaloneforthesakeofnotbelaboring
thispoint. WheneveryoureadoneitsaidcontractbytheMayoroftheconsolidatedgovernment
whosesignatureshallbeinitialedbytheGeneralCounseloftheconsolidatedgovernment. The
GeneralCounseldoesnotinmymindattesttothesignatureoftheMayor.
Mr. Mayor: TheClerkdoes.
Mr. Hasan: TheClerkdoesthat.
Mr. Mayor: That’scorrect.
Mr. Hasan: Sothat’smypoint. That’smypoint.
Mr. Mayor: And, youknow, howI’vedescribeditiseffectivelywhathappens. Attorney
MacKenzie, hejustinitials, I’mgenerallygoingtosignthoselocationsthathehasinitialed, but
theClerk, toyourpoint, doesattesttothesignatureoftheMayorsomuchsothatononelate
evening, MadamClerkalongwithMs. Morawskiproceededtocometomyofficeandhadaseries
ofdocumentsthatthey laidoutinfrontofmeandtheysaid, Mr. Mayor, isthisyoursignature
becauseit’schangedthroughthecourseofmysigning. AndIaffirmedtothemthatasIbecame
wearywithmyhand, mysignaturebecamefaster. Okay?
Mr. Hasan: AndyoueradicatethatbytakingeverythingtotheClerk. That’llsolvethat.
Thatwouldn’thaveeverhappened. That’smypoint. Mr. Mayor, ifmycolleaguesaresatisfied
withit, I’msatisfiedwithitandIjustwantedtobringthattotheattentionofthebody. Ifthey’re
satisfied, Icanlivewithit.
Mr. Speaker: Callforthequestion.
Mr. Mayor: Okay, thequestionhasbeencalled. TheChairrecognizesthecommissioner
thfromthe9.
Mr. M. Williams: Iagreewiththecommissioner. TheClerkhasalwayscodifiedthose
documentsthatcomethroughandthisisnodifferentsoIwouldthinkthatwouldbeanormal
processthatwecanjustdo. Thediscussion (inaudible) beasmuchbecausethat’sjustanother
safetymeasureandthat’ssomethingweoughttobegladtoaccept. Puttingmoreworkonthe
Clerknowbut (inaudible).
Mr. Mayor: Well, Ijustdidapoorjobofexplaining. I’mgoingtotryitonemoretime,
Ms. Bonner. Documentsshowupinmyoffice. Theyhaveaninitialonthemandthat’sallitis,
aninitialfromtheattorney’soffice. ThatwaswhatIrequested. Arethedocumentscorrect? Many
timesdocumentsshowupandthenumbersarewrongorsomethingelse. Thesethingshappen.
8
AfterIsignit, alldocumentsgototheClerk’sofficeforattestationandthatistheprocessandhas
beentheprocessandwillcontinuetobetheprocessthattheClerkisthefinalsignatureon
documentsinthisgovernment. TheChairwillentertainamotion.
Mr. Fennoy: Somove.
Mr. Sias: Second.
Mr. Mayor: Andasecond. Voting.
Motioncarries10-0.
Mr. Mayor: Allright. Iknowthere’salotofbusinessstillinfrontofusbutIwantto
mentionacoupleofthings. One, ontomorrowat3:00p.m. hereintheCommissionChamberwe’ll
havewhatIbelievetobeourthirdbudgetworkshopandfourth, threeorfour, butyoushouldcome
preparedfortheduration. We’lldoalotofheavyliftinginthatmeetingontomorrowevening
startingagainat3:00. Thereareaseriesofthingsgoingontomorrowthatyourattendanceis
expectedat, IthinkoneofthosebeingtheStarbucksgroundbreakingforPhaseII. That’sat1:00
ifIremembercorrectly. Andthenwe’llbehereforthatmeeting. Ialsowanttoleteverybody
knowthatwe’recomingtothecloseofthisyear’sUnitedWaycampaign. Ihavebeenaskedto
remindandaskeverymemberofthisbodytomakeacontributionof $100totheUnitedWay
campaign. IhavebeenaskedtoaskeveryoneofyousoI’mfollowinginstructionsandtheytell
methatthegoalof $40,000hasbeenreached. That’swhattheytellmesoIshouldbepreparing
toputonawetsuit. Ifthey’vereachedthatgoal, that’sthelargestamountthatthegovernmenthas
raised. Youshouldbevery, veryproudofthatbecausethat’sagoodthingsokudostotheteam
forthatamountthisyear. YoualsohavebeforeyouaninvitationfromEngineeringandUtilities
ththegrandopeningoftheirfacilityisonThursdayIbelieve, November16, 4to6p.m. Iwantto
makesureeverybodygovernsthemselvesaccordingly. Don’tevensayit, Commissioner. All
right, iftherebenofurtherbusinessbeforeus, AttorneyMacKenzie, MadamClerk?
Mr. MacKenzie: That’sallIhave.
Mr. Mayor: Allright, committeemeetings.
MEETINGADJOURNED\]
LenaJ. Bonner
ClerkofCommission
CERTIFICATION:
I, LenaJ. Bonner, ClerkofCommission, herebycertifythattheaboveisatrueandcorrectcopy
oftheminutesoftheCalled MeetingoftheAugustaRichmondCountyCommissionheldon
November14, 2017.
ClerkofCommission
9
Commission Meeting Agenda
2/4/2020 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo