HomeMy WebLinkAbout2020-01-21 Meeting AgendaCommission Meeting Agenda
Commission Chamber
1/21/2020
2:00 PM
INVOCATION: Pastor Mike Hearon, Lead Pastor First Presbyterian Church of Augusta.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
December 2019 Employee of the Month recipient
A. Congratulations! Mr. Charlie King, Information Technology
Department December 2019 Employee of the Month. Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B.Messrs. Jim Stiff, George Snelling and Toney Cross regarding their
opposition to zoning request (Z-20-01) 3133 Washington Road,
Augusta, GA 30907.
Attachments
CONSENT AGENDA
(Items 1-29)
PLANNING
1. FINAL PLAT – WRIGHTS POINT – S-903 – A request for
concurrence with the Augusta Georgia Planning Commission to approve
a petition by Johnson Laschober & Associates, on behalf of Edith
Peebles, requesting final plat approval for Wrights Point. This single
family residential development is located 1477 Wrightsboro Road and
contains 13 lots. DISTRICT 1
Attachments
2. Z-19-50 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Augusta
Cyberworks 2, LLC requesting a requesting a change of zoning from
Zone LI (Light Industry) to Zone B-2 (General Business) affecting
property containing approximately 9.58 acres and known as 1697 Broad
Street. Tax Map 035-2-034-00-0 . DISTRICT 1 1. This
development shall substantially comply with the concept plan. 2. Final
plans must be approved by the Riverfront Development Review Board
prior to construction.
Attachments
3. Z-20-01 - A request for concurrence with the Augusta Georgia Planning
Commission to approvewith the conditions below a petition by WSM
Ventures, LLC, on behalf of Evans Best, LLC, requesting a change of
zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General
Business) affecting property containing 0.36 acres and known as 3133
Washington Road. Tax Map 011-0-025-02-0 DISTRICT 7 1. The
current development standards and regulations shall be met when
submitting a site plan.
Attachments
4. Z-20-02 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Gateway
Development Corp., on behalf of The Estate of Robert Allen Denton,
requesting a change of zoning from Zone R-MH (Manufactured Home
Residential), Zone LI (Light Industry) and Zone B-2 (General
Business) to Zone R-3B (Multiple-family Residential) affecting
property containing 18.74 acres and known as 3695 Peach Orchard
Road. Tax Map 155-0-051-00-0 DISTRICT 6 1. This development
shall substantially comply with the concept plan. 2. This project shall
comply with all development standards and regulations set forth by the
City of Augusta, GA.
Attachments
PUBLIC SERVICES
5.Motion to approve retaining Alcohol License and Business License for
Ms. Ollie W. Lee, d/b/a: The Private “I”, 2507 Thomas Lane, as is and
the business owners meet with the Sheriff's Department to discuss
recommendations to provide for the safety and security of the
employees and patrons who come to the business. (Approved by Public
Services Committee January 14, 2020)
Attachments
6.Motion to approve Adding Dance: A.N. 19-47: request by Ollie W. Lee
to add Dance to the Existing business known as Private "I" located at
2507 Thomas Lane. District 5. Super District 9. (Approved by Public
Services Committee January 14, 2020)
Attachments
ADMINISTRATIVE SERVICES
7.Motion to approve Utilities Department requests the purchase of 4
pickup trucks and 1 small SUV for various divisions at a total cost of
$148,252.00 from Allan Vigil Ford. Bid 19-280 and Bid 19-275.
(Approved by Administrative Services Committee January 14, 2020)
Attachments
8.Motion to approve the purchase of one 2020 Ford Transport Van for the
Augusta Regional Airport for $37,091. Bid Item 19-281.(Approved by
Administrative Services Committee January 14, 2020)
Attachments
9.Motion to approve purchases on the individual purchase orders that will
exceeds $25,000.00 per order. The following annual bid item requires
Commission approval: Utilities 20-060 Chemicals; Recreation 20-045
Athletic Clothing. (Approved by Administrative Services Committee
January 14, 2020)
Attachments
10.Motion to approve the Utilities Department - Construction Division
requests the replacement of one sewer rodder truck from Jet Vac
Equipment Company of Sumter, S.C. for $135,085. (Approved by
Administrative Services Committee January 14, 2020)
Attachments
11.Motion to approve the five-year service agreements for the Judicial
Center ($83,933.40), Webster Detention Center ($186,433.49), Municipal
Building ($116,676.22) and Sheriff’s Office ($37,287.07) provided by
Trane, Inc., as the original equipment manufacturer. (Approved by
Administrative Services Committee January 14, 2020)
Attachments
12.Motion to approve Housing and Community Development Department’s
(HCD's) request to contract with Antioch Ministries to reconstruct one Attachments
(1) affordable, multi-family duplex unit on Twiggs Street. (Approved by
the Administrative Services Committee January 14, 2020)
13.Motion to approve setting the qualifying fees for Local Elective Offices
up for Election in 2020(Approved by Administrative Services
Committee January 14, 2020) .
Attachments
PUBLIC SAFETY
14.Motion to approve and accept 2020 Supplemental Grant funds from the
Criminal Justice Coordinating Council for Richmond County DUI and
Veterans Courts. (Approved by Public Safety Committee January 14,
2020)
Attachments
15.Motion to approve the Emergency Management Ordinance and
authorize the Mayor to sign the ordinance. (Approved by Public Safety
Committee January 14, 2020)
Attachments
16.Motion to approve of MOU with Augusta University for the Applied
Learning Experience. (Approved by Public Safety Committee January
14, 2020)
Attachments
17.Motion to approve Dedication Plaque for New Fire Station #2.
(Approved by Public Safety Committee January 14, 2020)Attachments
ENGINEERING SERVICES
18.Motion to approve the purchase of Caterpillar model D-8T WH/W GPS
Dozer, bid item #19-226, from Yancey Brothers as the compliant bidder
with no exceptions. (Approved by Engineering Services Committee
January 14, 2020)
Attachments
19.Motion to approve second quarter work session on the storm water
program. (Approved by Engineering Services Committee January 14,
2020)
Attachments
20.Motion to approve Supplemental Agreement One and PE phase design
phase (Task Order #2) to Hussey Gay Bell and DeYoung in the amount
of $419,581.00 for the Enhance Operations at Wheeler Road and Robert
C Daniel Project as well as authorize the Mayor to execute the revised
GDOT Project Framework Agreement as requested by the AED. RFQ
17-127 (Approved by Engineering Services Committee January 14,
2020)
Attachments
21.Motion to approve Supplemental Agreement One and PE design phase
(Task Order #2) to Hussey Gay Bell and DeYoung in the amount of
$408,715 for the Barton Chapel Road @ Gordon Hwy Project as well as
authorize the Mayor to execute the revised GDOT Project Framework
Agreement as requested by the AED. RFQ 17-127 (Approved by
Engineering Services Committee January 14, 2020)
Attachments
22.Motion to approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering Department and the
Augusta Utilities Department for Hayne's Station, Phase X. (Approved
by Engineering Services Committee January 14, 2020)
Attachments
23.Motion to approve award of the On-Call ITS Construction & Emergency
Repair contract to Southeast Utilities of Georgia, Inc. Award is
contingent upon receipt of signed contracts and required documents for
the AED. RFP #20-100. (Approved by Engineering Services
Committee January 14, 2020)
Attachments
24.Motion to authorize condemnation to acquire title of a portion of
property for permanent easement (Parcel 154-0-213-00-0) 2430 Tobacco
Road, Lot E. (Approved by Engineering Services Committee January
14, 2020)
Attachments
25.Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary construction easement
(Parcel 153-0-414-00-0) 3724 Tahitian Trail. (Approved by
Engineering Services Committee January 14, 2020)
Attachments
26.Motion to approve the renaming of River Shoals Parkway to Topgolf
Way.(Approved by Engineering Services Committee January 14,
2020)
Attachments
27.Motion to approve Supplemental Agreement One and PE Design Phase
(Task Order 2) to Hussey Gay Bell and DeYoung (HGB) in the amount
of $836,591 for the Wheeler Road Multimodal Corridor Project as well
as authorize the Mayor to execute the revised GDOT Project Framework
Agreement as requested by the AED. RFQ 17-127 (Approved by
Engineering Services Committee January 14, 2019)
Attachments
PETITIONS AND COMMUNICATIONS
28.Motion to approve the minutes of the regular meeting and the Special
Called meetings of the Augusta Commission held January 8, and January
14, 2020.
Attachments
APPOINTMENT(S)
29.Motion to approve the appointment of Ms. Ronic West to the Augusta
Aviation Commission and Mr. Christopher Mulliens to ARC Library
Board of Trustees representing District 2.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
1/21/2020
AUGUSTA COMMISSION
REGULAR AGENDA
1/21/2020
(Items 30-41)
PUBLIC SERVICES
30.Motion to approve Planning & Development Department
recommendations to amend Augusta, Georgia Code, SIDEWALK
ENCROACHMENTS, Section 3-8-11 so as provide regulations for right-
of-way encroachments / sidewalk café, definitions to include
entertainment zone, permit requirements, and general regulations, to
Waive the Second Reading, and to provide an effective date. (No
recommendation from Public Services Committee January 14, 2020)
Attachments
31.Motion to approve Planning & Development Department
recommendation to amend Augusta, Georgia Code, Noise, Section 3-6-2
(b and d), so as to amend the hours for events in the Entertainment Zone,
to Waive the Second Reading, and to provide an effective date. (No
recommendation from Public Services Committee January 14,
2020)
Attachments
32.Motion to approve Planning & Development Department
recommendation amending Augusta, Georgia Code, Administrative and
Regulatory Fee Structure, Section 2 -1-3(c), so as to establish the
regulatory fee for Right-of-Way Encroachment / Sidewalk Café Permit,
to Waive theSecond Reading, and to provide an effective date. (No
recommendation from Public Services Committee January 14, 2020)
Attachments
ADMINISTRATIVE SERVICES
33.Discuss the hiring process for the position of Administrator. (No
recommendation from Administrative Services Committee January
14, 2020)
Attachments
34.Approve advertising for Administrator and Recreation Director position.
(Requested by Commissioner Marion Williams)Attachments
35.Discuss the current expired lease agreement with the CSRA Humane
Society, Inc. of the old City Stockade, 425 Wood. St. (Requested by
Commissioner Ben Hasan)
Attachments
PUBLIC SAFETY
36.Motion to approve contract with Medical Associates Plus to provide
Medical Assisted Treatment to the Richmond County State Court
Accountability Court Programs. (No recommendation from Public
Safety Committee January 14, 2020)
Attachments
ENGINEERING SERVICES
37.Augusta Regional Airport Standard Aero Facility Entrance Turn Lane
Update. Also, Approve Turn Lane as Designed and Authorize Its
Construction utilizing Augusta Engineering Department On-Call Services
at Cost not to exceed $150,000. Requested by AED. (No
recommendation by Engineering Services Committee January 14,
2020) .
Attachments
38.Motion to approve naming the entrance road to the Augusta
Municipal Golf Course off Damascus Road in honor of Mr. Jim Dent.
(Requested by Commissioner Bill Fennoy)
Attachments
39.Motion to approve the renaming the 1200 Block of Druid Park Avenue
to "David Peterson Way" (Requested by Commissioner Bill Fennoy)Attachments
APPOINTMENT(S)
40.Motion to approve the reappointment of Ms. Juanita Burney to the
Augusta-Richmond County Board of Assessors representing Super
District 10. (Requested by Commissioner Ben Hasan)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
41.Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
1/21/2020 2:00 PM
Invocation
Department:
Department:
Caption:Pastor Mike Hearon, Lead Pastor First Presbyterian Church of
Augusta.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
December 2019 Employee of the Month recipient
Department:Human Resources
Department:Human Resources
Caption: Congratulations! Mr. Charlie King, Information Technology
Department December 2019 Employee of the Month.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AUGUSTA, GEORGIA
EMPLOYEE RECOGNITION COMMITTEE
January 14, 2020
Mayor Davis:
The Employee Recognition Committee has selected Charlie King as the December 2019
Employee of the Month for Augusta, Georgia. Mr. King works with the Augusta Information
Technology Department where he has been employed for 2 years. He was nominated by Michele
Pearman, Information Technology GIS Manager
I would like to recognize Charlie King for Employee of the Month for the City of Augusta for the Month of
December.
As the IT-GIS Manager, I was previously tasked with being the Project Manager for Cityworks and Information
Technologies Software Consolidation Plan, this honor has transitioned to Charlie King because of his creative
technical expertise, exemplary customer service, unwavering dedication and proven leadership.
Charlie King is a great asset to Augusta and our IT-GIS team. He brings a positive attitude, innovative spirt,
great disposition to each challenge and displays grace under pressure. Whether he is working one-on-one with
someone or training a room full of clients, he is patient, calm and has the ability to build confidence in the
trainees. Charlie is part of an IT team that supports over 700 clients and a workforce of over 300 mobile
employees.
Charlie King’s software configuration abilities have saved the city thousands in implementation costs associated
with transitioning numerous business processes and departments from customized unsustainable solutions to a
city-wide collaboration software. One example is the transitioning of the Marshal's Office to Cityworks from an
in-house solution that lacked comprehensive reporting, or capabilities for supervisor oversight, attachments,
mobility, and time tracking. The project was completely designed and configured by Charlie.
Charlie was an essential part of the IT team that deployed electronic plan review which has been praised by the
Planning Department and developers alike. A once antiquated all paper process which lacked comprehensive
reporting, and hindered communication between departments. Cityworks was leveraged as a collaboration tool
for the GIS Team, Planning & Development, Engineering, Utilities, Fire Department, Traffic Engineering,
Health Department, and Tree Commission to complete timely reviews.
Charlie King is a valuable team member, supporting Augusta's mission to have a successful Asset Management
Program this program will support state and federal reporting, deploy funding prediction analysis, and provide
citizens with the reporting and the transparency needed by utilizing Cityworks.
Based on this nomination and Charlies’ outstanding service, The Employee Recognition
Committee would appreciate you joining us in recognizing Charlie King as the December 2019
Employee of the Month.
Thank you,
AUGUSTA, GEORGIA
EMPLOYEE RECOGNITION COMMITTEE
The Employee Recognition Committee:
Sylvia Williams, Committee Chairperson
Pamela Griffin, Employee Relations
Takiyah A. Douse, Central Services
Edeltraud Coleman, Finance
Linda Jones, Utilities
Carla S. Moore, Tax Assessor’s Office
Lt. Robert Silas, Sheriff’s Office
Commission Meeting Agenda
1/21/2020 2:00 PM
Mr. Jim Stiff
Department:
Department:
Caption:Messrs. Jim Stiff, George Snelling and Toney Cross regarding
their opposition to zoning request (Z-20-01) 3133 Washington
Road, Augusta, GA 30907.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
Final Plat - Wrights Point
Department:Planning and Development
Department:Planning and Development
Caption: FINAL PLAT – WRIGHTS POINT – S-903 – A request for
concurrence with the Augusta Georgia Planning Commission to
approve a petition by Johnson Laschober & Associates, on
behalf of Edith Peebles, requesting final plat approval for
Wrights Point. This single family residential development is
located 1477 Wrightsboro Road and contains 13 lots.
DISTRICT 1
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
Z-19-50
Department:Planning and Development
Department:Planning and Development
Caption: Z-19-50 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Augusta Cyberworks 2, LLC requesting a requesting
a change of zoning from Zone LI (Light Industry) to Zone B-2
(General Business) affecting property containing
approximately 9.58 acres and known as 1697 Broad Street. Tax
Map 035-2-034-00-0 . DISTRICT 1 1. This development
shall substantially comply with the concept plan. 2. Final
plans must be approved by the Riverfront Development Review
Board prior to construction.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
Z-20-01
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-01 - A request for concurrence with the Augusta Georgia
Planning Commission to approvewith the conditions below a
petition by WSM Ventures, LLC, on behalf of Evans Best,
LLC, requesting a change of zoning from Zone B-1
(Neighborhood Business) to Zone B-2 (General Business)
affecting property containing 0.36 acres and known as 3133
Washington Road. Tax Map 011-0-025-02-0 DISTRICT 7
1. The current development standards and regulations shall be
met when submitting a site plan.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission Cover Memo
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
Z-20-02
Department:Planning and Development
Department:Planning and Development
Caption: Z-20-02 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Gateway Development Corp., on behalf of The
Estate of Robert Allen Denton, requesting a change of zoning
from Zone R-MH (Manufactured Home Residential), Zone
LI (Light Industry) and Zone B-2 (General Business) to
Zone R-3B (Multiple-family Residential) affecting property
containing 18.74 acres and known as 3695 Peach Orchard
Road. Tax Map 155-0-051-00-0 DISTRICT 6 1. This
development shall substantially comply with the concept plan.
2. This project shall comply with all development standards
and regulations set forth by the City of Augusta, GA.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
Alcohol License Hearing
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve retaining Alcohol License and Business
License for Ms. Ollie W. Lee, d/b/a: The Private “I”, 2507
Thomas Lane, as is and the business owners meet with the
Sheriff's Department to discuss recommendations to provide for
the safety and security of the employees and patrons who come
to the business. (Approved by Public Services Committee
January 14, 2020)
Background:The owner of The Private “I” has a business license to operate a
lounge that includes a comedy club, and an alcohol license to
serve liquor, wine and beer. Over the past few months the
Sheriff’s Office has observed several Alcohol Ordinance and
Business License ordinance violations, and is requesting that the
Commission take action against the Alcohol and Business
Licenses. (Attached letter from the Sheriff’s Office)
Analysis:The Sheriff’s Office is requesting that the Commission take
action against the license holder. The Alcohol License and the
Business License can be suspended, revoked or placed on
probation pursuant to the following Codes: OCCUPATION
TAX CODE Sec. 2-1-38. Right to deny, suspend, or revoke a
business tax certificate. (a) A Business Tax Certificate under this
Chapter may be denied, suspended, or revoked if one or more of
the following exists: (3) The applicant or holder of the certificate
intends to violate or has violated any federal or state law, or
local ordinance or any ordinance or resolution regulating such
business or intends to violate any regulation made pursuant to
authority granted for regulating such business. (6) The applicant
or holder of the certificate fails to adequately supervise and
monitor the conduct of the employees, patrons and others on the
subject premises, or on any property owned or leased by the
applicant or holder, including but not limited to parking lots and
parking areas, or on any parking lots or areas which may be
lawfully used by patrons of the establishment of the applicant or
Cover Memo
holder, in order to protect the safety and well-being of the
general public and of those using the properties. ALCOHOL
CODE Sec. 6-2-14. Hours of sale. (a) Generally. Any and all
holders of licenses under the authority of this Ordinance shall
observe the following schedule of hours of operation, which
shall be determined by Eastern Standard Time or daylight
savings time, whichever is in effect: (1) Holders of Class A, C,
E, G H, I, J, K, L, M, and N licenses (on-premises consumption
of Beer, Wine and Liquor, Brewpubs, Brewery, Micro Brewery,
Nano Brewery, Pico Brewery, Distillery, Nano Distillery, and
Pico Distillery) shall not open for business earlier than 8:00 a.m.
Monday through Friday and may serve any authorized alcoholic
beverage until 2:30 a.m. on the next following day; provided,
further that said premises shall be vacated of all persons,
including employees, by no later than 3:00 a.m. On Saturday,
consumption on-premises license holders shall not open for
business earlier than 8:00 a.m. and may serve authorized
alcoholic beverages until 11:55 p.m. on Saturdays and the two
(2) hours immediately following such time; provided, further,
that said premises shall be vacated of all persons, including
employees, by no later than 2:30 a.m. on Sunday. Where the sale
of alcoholic beverages is in conjunction with the sale of food,
the aforesaid hours of sale shall be applicable only to the sale of
alcoholic beverages and not applicable to the sale of food;
provided, however, no alcoholic beverage shall be allowed to
remain on any bars, tables, or be in possession of patrons after
3:00 a.m. Tuesday through Saturday and 2:30 a.m. Sunday, and
the inventory of alcoholic beverages must be secured as
described in section 6-2-17 of this Ordinance. Sec. 6-2-21.
Premises to be kept in orderly manner, with outside gatherings
of patrons restricted. (a) Owners and/or applicant, managers and
employees shall be responsible for keeping an orderly place, and
no patron shall cause a disturbance of any kind; nor shall any
patron be allowed to stand, sit, mingle or assemble outside the
building, in parking lots or autos, and drink alcoholic beverages
except as provided in subparagraph (b) hereof. (b) Businesses
with on-premises alcoholic beverage consumption licenses may
serve alcoholic beverages only within the definite closed
locality, whether room, shop or building, where alcoholic
beverages are sold by the drink. However, any business with
such license, which has an outside patio area that is actually and
permanently attached to the main building, may serve alcoholic
beverages in the patio area; provided, however, a bar may not be
set up in such an outside patio area, nor are portable bars, beer
tents or other such facilities for the sale of alcoholic beverages
permitted. Sales through doorways or windows to sidewalks,
parking lots, or patio areas are also prohibited. (d) The alcohol
license holder, or manager of an on-premise consumption
alcohol licensed business, or any person giving any public
amusement show, exhibition or performance, any public ball,
any dances either public or private, or any gathering at public
facilities when alcohol is being served, or on any occasion where
Cover Memo
the Chief of the Fire Department and/or Sheriff determine in
their sole discretion that due to the nature of the function and/or
facility, attendance of sheriff's deputies and/or firefighters is
necessary, it is then the responsibility of the alcohol license
holder, or other person mentioned, to comply with the chief of
the fire department and/or sheriff’s decision. (e) Any manager or
other person mentioned in the preceding section shall apply to
the sheriff's department and the fire department to learn whether
or not the attendance of deputies and/or firefighters is required.
Sec. 6-2-32. Violations; unlawful activities. (a) Any person
holding any license issued pursuant to this Ordinance or any
employee or agent of such person who violates any provision of
this Ordinance, or directs, consents to, permits, or acquiesces in
such violation, either directly or indirectly shall, by such
conduct, subject the license to suspension or revocation. For
purposes of administering and enforcing this Ordinance, any act
committed by an employee, agent or representative of a licensee
shall be deemed to be an act of such licensee. (b) It shall be a
violation of this Ordinance for any licensee to permit any person
to engage in any activity on the premises for which the license is
issued or within the place of business, which is in violation of
the laws or regulations of any federal, state, county or municipal
governing authority or regulatory agency. With respect to any
such activity, it shall be rebuttably presumed that the same was
done with the knowledge or consent of the licensee; provided
however, that such presumption may be rebutted only by
evidence which precludes every other reasonable hypothesis
save that such licensee did not know, assist or aid in such
occurrence, or in the exercise of full diligence could not have
discovered or prevented such activity. Sec. 6-2-74. Probation,
Suspension & Revocation (Alcohol License). Any license issued
under this Ordinance may be put on probation, suspended and/or
revoked by the Augusta-Richmond County Commission after a
finding of due cause. Due cause for the probation, suspension or
revocation of a license shall include but shall not be limited to,
the following: (a) A violation of this Ordinance or any State or
federal law governing the manufacture, transport, or sale of
alcoholic beverages by the licensee or any person in his employ
or in the employ of the establishment for which the license was
issued.
Financial Impact:N/A
Alternatives:N/A
Recommendation:Suspend the Business License and Alcohol License for ninety
(90) days, place the Business License and Alcohol License on
probation for a period of one (1) year beginning the last day of
the ninety day suspension. Cover Memo
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
December 9, 2019
Robert Sherman
Asst. Director
Augusta-Richmond County
Planning and Development
1850 Marvin Griffin Rd
Augusta, Ga. 30906
Re: 2507 Thomas Lane (Private I)
Mr. Sherman,
In recent months this office has had contact with the management of Private I, as it relates to
operation of the business as well as the conduct that is allowed to exist within and surrounding it.
The clubs Management has been counseled and advised about the Sale of alcohol and hours of
operation. Members of the Sheriff’s Office have been to this location due to alcohol sales past
permitted hours and operation past permitted hours. Investigator Ortiz inspected the property on
October 19 at approximately 0300 hours and did observed a few subjects with alcohol. After
speaking with the manager they advised alcohol sales were stopped at 0230 and the alcohol which
was found was drinks they bought before 0230. On November 9th officers responded to the scene
and had to advised Private I of Bar operating hours which the management advised they did not
know. The following weekend they did close at the correct times. Investigator Ortiz has been in
contact with a security officer who works at this location and was informed that the business was
open on November 29th through the morning of the 30th. This employee advised there were people
inside the business at 0330 am smoking and eating which is a violation which they were just given a
warning for. The same employee also advised there were no officers present while open and the
business has been told to have a minimum of 4 deputies working. Text messages have also been
captured where the Management has requested only 1 or 2 deputies for certain nights which again
is a blatant disregard for the requirements which have been set forth. In addition to the above
within the last year there have been several incidents to include but not limited to Murder, Fights
involving subjects who were found to be in possession of firearms inside the business, Subjects
found to be in possession of firearms and drugs inside and outside of the business, convicted felons
in possession of firearms, unlawful street gang activity, Robberies occurring inside and outside of
the business involving firearms or the victim believing the suspect had a firearm, damaged property
where cars have been shot due to shootings. The club and parking lot were full of patrons when the
shootings occurred. In addition to these incidents there have been burglaries, thefts and fights.
The Sheriff’s Office is concerned with the safety of the patrons attending Private I along with using
needed resources that should be elsewhere.
Please consider this a formal request to bring Private I located at 2705 Thomas Lane before the
Augusta Richmond County Commission to have their Alcohol license considered for suspension or
probation.
Respectfully
Inv. Jose Ortiz
Commission Meeting Agenda
1/21/2020 2:00 PM
Dance License
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve Adding Dance: A.N. 19-47: request by Ollie
W. Lee to add Dance to the Existing business known as Private
"I" located at 2507 Thomas Lane. District 5. Super District 9.
(Approved by Public Services Committee January 14, 2020)
Background:This is an Existing Business.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $155.00
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting the applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
2020 - Utilities Department Pick-Up Trucks
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve Utilities Department requests the purchase of
4 pickup trucks and 1 small SUV for various divisions at a total
cost of $148,252.00 from Allan Vigil Ford. Bid 19-280 and Bid
19-275.(Approved by Administrative Services Committee
January 14, 2020)
Background:The Utilities Department - Engineering Division is requesting
the replacement of a 2001 Ford Ranger, asset number F00146,
with a 2020 Ford Escape that will be used by the Engineering
Manager to transport employees and inspect various project
sites. They are also requesting the replacement of a 2001 Ford
Ranger, asset number F00145, with a 2020 Ford F150 to be used
by the Engineering Survey Technician to survey/perform locates
for new and existing projects. The Construction Maintenance
Division is requesting the purchase of two new 2020 Ford F150
for a Collection Coordinator and a Preventative Maintenance
Superintendent. The Max Hicks Filter Plant is requesting the
replacement of one 2005 Ford Ranger, asset number 205069 that
will be used by the Plant Manager to maintain four water plants
and oversee twelve operators. Bid Tab Sheets and vehicle
evaluations are attached.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for 2020 6500 GVWR Pick-up
Truck (Bid #19-280). Invitations to Bid were sent to 18 vendors
with three vendors responding and one being non-compliant. Bid
tab sheets are attached for your review. Bid# 19-280: 2020 Ford
F150 – Allan Vigil Ford - $30,606; Gerald Jones – $34,860 Bid#
19-280: 2020 Ford F150 – Allan Vigil Ford - $31,346; Gerald
Jones – $35,642 Bid# 19-280: 2020 Ford F150 – Allan Vigil
Ford - $29,125; Gerald Jones – $33,385 The Procurement
Department published a competitive bid using the Demand Star
application for 2020 Compact Sport Utility Vehicle (Bid #19-
275). Invitations to Bid were sent to 20 vendors with two
Cover Memo
vendors responding. Bid tab sheets are attached for your review.
Bid# 19-280: 2020 Ford Escape – Allan Vigil Ford - $25,829;
2020 GMC Terrain - Master Buick - GMC – $29,614
Financial Impact:1 – 2020 Ford F150 @ $30,606; 2 – 2019 Ford F150 @
$31,346each; 1 – 2020 Ford F150 @ $29,125; and 1 – 2020
Ford Escape @ $25,829. The total for purchase orders
designated to Allan Vigil Ford is $148,252. (ACCT # 506-04-
3110/54-22210 = $56,435, ACCT# 506-04-3410/54-22210 =
$62,692, & ACCT# 506-04-3540/54-22210 = $29,125)
Alternatives:(1) Approve the request; (2) approve the request in part; (3) do
not approve the request.
Recommendation:Approve the purchase of 4 - Ford F150s and 1 – Ford Escape for
the Utilities Department.
Funds are
Available in the
Following
Accounts:
ACCT # 506-04-3110/54-22210 = $56,435, ACCT# 506-04-
3410/54-22210 = $62,692, & ACCT# 506-04-3540/54-22210 =
$29,125
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Department: Utilities-Engineering/Admin Funds: 506-04-3110/54-22210
BID 19-280
Year 2020 2,020.00$
Brand Ford Ford
Model F150 F150
Delivery Date 90-120 DAYS 90-DAYS ARO
Base Price 5.01 19,550.00$ 19,948.76$ THRU 11/30/2019
21,157.76$ AFTER 11/30/2019
6.01 5.0L V8 Flex Fuel engine 1,836.00$ $ 1,816.00
6.06 Super Cab (6.5 ft. bed)2,525.00$ $ 3,902.00
6.08 4X4 Option (all models)2,645.00$ $ 4,436.00
6.09 Skid Plates 155.00$ $ 146.00
6.13 Tilt/Cruise 215.00$ $ 205.00
6.14 Cab Steps (black)262.00$ $ 228.00
6.16 Power Windows/locks/mirrors 1,088.00$ $ 883.00
6.36 Spray Bed Liner 375.00$ $ 400.00
6.43 Delivery Fee 150.00$ $ 50.00
7.03 Tool Box 500.00$ $ 500.00
7.08 Window Tint, ext cab 185.00$ $ 180.00
7.14 County Emergency Package 895.00$ $ 898.00
Extra Key 225.00$ $ 58.24
OPTIONS TOTAL 11,056.00$ 13,702.24$
BASE PRICE: 19,550.00$ $ 21,157.76
TOTAL FOR OPTIONS AND BASE PRICE 30,606.00$ 34,860.00$
2018 Ford F-150 (1/2 ton)
Regular Cab, 6 Cyl, 4X2 SWB
EXT COLOR:
Equipment included in base price:OXFORD WHITE
3.3L V6 flex fuel engine INT COLOR:
6 speed Automatic Transmission GREY/DARK
Factory Installed A/C
AM-FM Radio
Solar Tinted Glass
Power Steering/ABS Brakes
Rear View back up camera
Vynyl 40/20/40 Bench seat
Rubber Floor Covering
Full Size Spare/Step bumper
Auto Lamp Headlights
Short Bed (6.5 ft.)
6500 GVWR
P245/70RX17 Tires
Rain Sensing wipers
5.01
FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 10/08/2019 @ 11:00
Gerald Jones Allan Vigil Ford
Department: Utilities-Construction & Maintenance Funds: 506-04-3410/54-22210
BID 19-280
Year 2020 2,020.00$
Brand Ford Ford
Model F150 F150
Delivery Date 90-120 DAYS 90-DAYS ARO
Base Price 5.01 19,550.00$ 19,948.76$ THRU 11/30/2019
21,157.76$ AFTER 11/30/2019
6.01 5.0L V8 Flex Fuel engine 1,836.00$ $ 1,816.00
6.06 Super Cab (6.5 ft. bed)2,525.00$ $ 3,902.00
6.08 4X4 Option (all models)2,645.00$ $ 4,436.00
6.09 Skid Plates 155.00$ $ 146.00
6.13 Tilt/Cruise 215.00$ $ 205.00
6.14 Cab Steps (black)262.00$ $ 228.00
6.16 Power Windows/locks/mirrors 1,088.00$ $ 883.00
6.19 Trailer Tow Package 555.00$ $ 542.00
6.36 Spray Bed Liner 375.00$ $ 400.00
6.43 Delivery Fee 150.00$ $ 50.00
7.03 Tool Box 500.00$ $ 500.00
7.04 Trailer Hitch 150.00$ $ 170.00
7.05 Trailer Wiring See 6.19-6.20 $ 40.00
7.06 Trailer Ball 35.00$ $ 30.00
7.08 Window Tint, ext cab 185.00$ $ 180.00
7.14 County Emergency Package 895.00$ $ 898.00
Extra Key 225.00$ $ 58.24
OPTIONS TOTAL 11,796.00$ 14,484.24$
BASE PRICE: 19,550.00$ $ 21,157.76
TOTAL FOR OPTIONS AND BASE PRICE 31,346.00$ 35,642.00$
2018 Ford F-150 (1/2 ton)
Regular Cab, 6 Cyl, 4X2 SWB
EXT COLOR:
Equipment included in base price:OXFORD WHITE
3.3L V6 flex fuel engine INT COLOR:
6 speed Automatic Transmission GREY/DARK
Factory Installed A/C
AM-FM Radio
Solar Tinted Glass
Power Steering/ABS Brakes
Rear View back up camera
Vynyl 40/20/40 Bench seat
Rubber Floor Covering
Full Size Spare/Step bumper
Auto Lamp Headlights
Short Bed (6.5 ft.)
6500 GVWR
P245/70RX17 Tires
Rain Sensing wipers
5.01
FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 10/08/2019 @ 11:00
Gerald Jones Allan Vigil Ford
Department: Utilites-Max Hicks Filter Plant Funds: 506-04-3540/54-22210
BID 19-280
Year 2020 2,020.00$
Brand Ford Ford
Model F150 F150
Delivery Date 90-120 DAYS 90-DAYS ARO
Base Price 5.01 19,550.00$ 19,948.76$ THRU 11/30/2019
21,157.76$ AFTER 11/30/2019
6.06 Super Cab (6.5 ft. bed)2,525.00$ $ 3,902.00
6.08 4X4 Option (all models)2,645.00$ $ 4,436.00
6.09 Skid Plates 155.00$ $ 146.00
6.13 Tilt/Cruise 215.00$ $ 205.00
6.14 Cab Steps (black)262.00$ $ 228.00
6.16 Power Windows/locks/mirrors 1,088.00$ $ 883.00
6.34 Tailgate Step 355.00$ $ 341.00
6.36 Spray Bed Liner 375.00$ $ 400.00
6.43 Delivery Fee 150.00$ $ 50.00
7.03 Tool Box 500.00$ $ 500.00
7.08 Window Tint, ext cab 185.00$ $ 180.00
7.14 County Emergency Package 895.00$ $ 898.00
Extra Key 225.00$ $ 58.24
OPTIONS TOTAL 9,575.00$ 12,227.24$
BASE PRICE: 19,550.00$ $ 21,157.76
TOTAL FOR OPTIONS AND BASE PRICE 29,125.00$ 33,385.00$
2018 Ford F-150 (1/2 ton)
Regular Cab, 6 Cyl, 4X2 SWB
EXT COLOR:
Equipment included in base price:OXFORD WHITE
3.3L V6 flex fuel engine INT COLOR:
6 speed Automatic Transmission GREY/DARK
Factory Installed A/C
AM-FM Radio
Solar Tinted Glass
Power Steering/ABS Brakes
Rear View back up camera
Vynyl 40/20/40 Bench seat
Rubber Floor Covering
Full Size Spare/Step bumper
Auto Lamp Headlights
Short Bed (6.5 ft.)
6500 GVWR
P245/70RX17 Tires
Rain Sensing wipers
5.01
FOR ALL DEPARTMENTS- Pickup Truck 6500 GVWR-BIDS OPENED 10/08/2019 @ 11:00
Gerald Jones Allan Vigil Ford
Department:Utilities-Engineering/Admin
BID 19-275
Year 2020 2020
Brand Ford GMC
Model Escape Terrain
Delivery Date 90-120days 6-8weeks ARO
5.01 2020 Compact SUV, 4-Door $ 20,825.00 $ 27,642.00
6.01 4X4 Drivetrain $ 2,950.00 $ 1,600.00
6.02 Cargo Mat Area $ 88.00 $ 172.00
6.05 All Weather Mats $ 120.00 $ 200.00
6.06 Reverse Sensing $ 238.00 N/A
6.14 Delivery Fee per Vehicle $ 150.00 $ -
7.7 County Emergency Equipment Package $ 1,458.00 $ -
OPTIONS TOTAL $ 5,004.00 $ 1,972.00
TOTAL FOR OPTIONS AND BASE PRICE 25,829.00$ 29,614.00$
FOR ALL DEPARTMENTS- 2020 Compact SUV-BIDS OPENED 9/6/19 @ 11:00
Master Buick GMCAllan Vigil Ford
Funds: 506-04-3110/54-22210
Commission Meeting Agenda
1/21/2020 2:00 PM
2020 Airport Passenger Van
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve the purchase of one 2020 Ford Transport
Van for the Augusta Regional Airport for $37,091. Bid Item 19-
281.(Approved by Administrative Services Committee
January 14, 2020)
Background:The Augusta Regional Airport is requesting the purchase of one
15-Passenger Van to accommodate passenger and crew
members traveling through the General Aviation Facility. The
current airport shuttle became inoperable in mid-2018 and not
repaired. The Augusta Regional Airport Commission has
approved this purchase per the attached memorandum. The van
will be purchased using GMA Lease.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for 2019/2020 15 Passenger Van
(Bid #19-281). Invitations to Bid were sent to 18 vendors with
two vendors responding. Bid tab sheets are attached for your
review.
Financial Impact:1- 2020 Ford T350 Van @ $37,091. (GMA LEASE ACCT#
631-10-1110/54-99631)
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the purchase of one 15-Passenger Van at $37,091 for
the Augusta Regional Airport to be purchased using GMA
Lease.
Funds are
Available in the
Following
Accounts:
(GMA LEASE ACCT# 631-10-1110/54-99631)Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Tuesday, October 8, 2019 @ 11:00 a.m. for furnishing for Augusta, GA Central
Services Department - Fleet Maintenance
Bid Item #19-280 2020 6500GVWR Pickup Truck
Bid Item #19-281 2019/2020 15 Passenger Van
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, September 20, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 29, September 5, 12, 19, 2019
Metro Courier August 29, 2019
OFFICIAL
VENDORS
Allan Vigil
6790 Mount Zion Blvd
Morrw, GA 30260
Master Buick GMC
3710 Washington Rd
Augusta, GA 30907
Wade Ford
3860 South Cobb Dr
Smyrna, GA 30080
Attachment B Yes Non-Compliant
Not Notarized Yes
E-Verify Number 94460 665555 314470
SAVE Form Yes Non-Compliant
Not Notarized Yes
Year 2020 2020 2020
Make Ford GMC Ford
Model Transit T350 Savana Transit
Approximate Delivery
Schedule Feb-20 Est. 20-24 wks
5.01
15 Passenger Van w/ Meduim
Roof
$35,891.00 $33,796.00 $35,328.00
5.02 15 Passenger Van w/ High
Roof $38,173.00 No Bid $36,598.00
6.01
Amber Emergency Light $650.00 No Bid $493.00
Exceptions Exceptions
15 Passenger Van:
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar): 1
Total Electronic Notifications (Demandstar): 19
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 3
Total Non-Compliant: 1
5.00 Vehicle/Optionals Required:
6.00 Outfitter Specialty Items Installed:
Bid Opening
Bid Item #19-281 2019/2020 15 Passenger Van
for Augusta, Georgia- Central Services Department
- Fleet Maintenance Division
Bid Due: Tuesday, October 8, 2019 @ 11:00 a.m.
Page 1 of 1
Commission Meeting Agenda
1/21/2020 2:00 PM
2020 Annual Bid Recommendation of Award
Department:Procurement
Department:Procurement
Caption:Motion to approve purchases on the individual purchase orders
that will exceeds $25,000.00 per order. The following annual bid
item requires Commission approval: Utilities 20-060 Chemicals;
Recreation 20-045 Athletic Clothing. (Approved by
Administrative Services Committee January 14, 2020)
Background:Each item has been bid through the sealed bid process as
directed in the Augusta Procurement Code. The User
Departments have reviewed the submittals and has presented a
recommendation of award to the Procurement Department.
Analysis:The User Departments are responsible for the purchase of the
items listed on the individual bids.
Financial Impact:
Alternatives:Not to award and require the User Departments to follow the
purchasing guidelines as listed in the Augusta Procurement Code
for each individual purchase.
Recommendation:Approve the recommendation as submitted by the User
Departments.
Funds are
Available in the
Following
Accounts:
Various funds provided by the User Departments.
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
2020 Sewer Rodder Truck
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve the Utilities Department - Construction
Division requests the replacement of one sewer rodder truck
from Jet Vac Equipment Company of Sumter, S.C. for $135,085.
(Approved by Administrative Services Committee January
14, 2020)
Background:The Utilities Department - Construction Division is requesting to
purchase a replacement sewer rodder truck to remove sludge,
obstructions and tree roots within the sewer system. The loss of
Asset # F02132, which was a Ford F-450 sewer rodder truck,
has left a shortage within the Construction Division. This
negatively affects their ability to handle pipe obstructions that
occur. The vehicle which is being replaced, asset # F02132,
was a Ford F-450 sewer rodder truck that was initially acquired
in 2003 at a cost of $63,047. The vehicle was recommended for
disposal and sold on GovDeals.com after the engine failed on
the vehicle in June 2019. At the time of disposal, the vehicle
accumulated 122 work orders totaling over $39,844 in
repairs. The mileage on the vehicle at the time of disposal was
90,514 miles.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for a Truck, Sewer Rodder.
Invitations to bid were sent to fifteen (15) vendors. The vendor,
Jet-Vac Equipment Company, from Sumter, SC was the only
responding vendor and offered the requested product with
necessary specifications. The Procurement Department
published a competitive bid using the Demand Star application
for a Truck, Sewer Rodder. Invitations to bid were sent to fifteen
(15) vendors. The vendor, Jet-Vac Equipment Company, from
Sumter, SC was the only responding vendor and offered the
requested product with necessary specifications.Cover Memo
Financial Impact:One (1) – 2020 Ford F550 Truck with Modell 866 Sewer Rodder
Body @ $135,085.00 each. The total purchase is $135,085.00
for the Utilities-Construction Division. The equipment will be
purchased with capital funds (ACCT# 506-04-3410/54.22910).
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the purchase of one – 2020 Ford 550 Truck, Sewer
Rodder for the Utilities-Construction Division.
Funds are
Available in the
Following
Accounts:
Utilities Department Capital Funds: 506-04-3410/54.22910
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
BID 19-287
Year 2020
Make Sewer Equipment
Model 866
Base Price
(5.00)$119,586.00
Delivery Date 180-240 Days ARO
5.02 4 x 4 Drive $2,800.00
5.03 High Capacity Trailer Tow Pkg $600.00
5.04 Trailer Tow Mirrors, Manual Operation STANDARD
5.05 Limited Slip Option $380.00
5.06 Dual Alternators $135.00
5.08 Traffic Safety Triangles (3 EACH)STANDARD
5.10 User Manual For Chassis STANDARD
5.12 Initial Operator Training INCLUDED
5.14 3 Sets of Keys/Toolbox Keys $260.00
6.07 Footage Indicator $441.00
7.01 Compartment Light $354.00
7.03 Plug-in Spotlight $332.00
7.04 Vehicle Mounted Arrow Board $1,251.00
8.01 1500 Feet of Continuous Rod $2,010.00
8.02 20' Hose Guide $987.00
8.03 Hose Guide Bell $166.00
8.06 Two Root Saws $556.00
8.07 Two Augers (4" AND 5")$495.00
8.11 Torque Wrench $350.00
8.12 Rod Bending Kit $240.00
8.14 Connector C-Plugs $312.00
8.15 12-Volt Operator's Station $250.00
8.19 100' Sewer Tape $1,390.00
8.21 Tool Box $1,000.00
9.03 Spotlights $890.00
9.05 Window Tint $300.00
GRAND TOTAL:$135,085.00
FOR ALL DEPARTMENTS-SEWER RODDER TRUCK- BID OPENING 10/25/19 @ 11:00
Specialty Item Description Jet-Vac Equipment
Company
Invitation to Bid
Sealed bids will be received at this office until Friday, October 25, 2019 @ 11:00 a.m. for furnishing for:
Bid Item #19-287 Sewer Rodder Truck for Augusta, GA – Central Services Department - Fleet Maintenance Division –
Commodity Codes: 04-072-00
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, October 11, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 19, 26, October 3, 10, 2019
Metro Courier September 19, 2019
Commission Meeting Agenda
1/21/2020 2:00 PM
Equipment Service Agreements
Department:Central Services Department
Department:Central Services Department
Caption:Motion to approve the five-year service agreements for the
Judicial Center ($83,933.40), Webster Detention Center
($186,433.49), Municipal Building ($116,676.22) and Sheriff’s
Office ($37,287.07) provided by Trane, Inc., as the original
equipment manufacturer. (Approved by Administrative
Services Committee January 14, 2020)
Background:The previous five year service agreement contracts for the
Webster Detention Center, Sheriff’s Office, Judicial Center, and
Municipal Building expired on December 31, 2019. The
absence of this service contract will leave the HVAC chiller
equipment at these facilities susceptible to out of contract
expenses, should a need for service arise. The equipment
warranty will be void if any other vendor services the
equipment. As the original equipment manufacturer, Trane, Inc.
is able to provide Augusta preferential service agreements that
will aid in limited down time, expedited parts, and timely
recurring preventative maintenance.
Analysis:Each contract is for five years and includes advanced diagnostic
data, annual equipment inspections, quarterly operating
inspections, refrigerant usage reports and 24 hours a day service.
Proper equipment maintenance can save time and money, by
minimizing unscheduled repairs and/or service calls.
Financial Impact:Year 1 Total Cost $ 79,924.53 • RCSO Admin $ 7,023.19 •
Judicial Center $ 15,809.24 • Webster Detention $ 35,115.60 •
Municipal Building $ 21,976.50 Year 2 Total Cost $ 82,322.28 •
RCSO Admin $ 7,233.89 • Judicial Center $ 16,283.52 •
Webster Detention $ 36,169.07 • Municipal Building $
22,635.80 Year 3 Total Cost $ 84,791.93 • RCSO Admin $
7,450.90 • Judicial Center $ 16,772.02 • Webster Detention $
37,254.14 • Municipal Building $ 23,314.87 Year 4 Total Cost $
Cover Memo
87,335.68 • RCSO Admin $ 7,674.43 • Judicial Center $
17,275.18 • Webster Detention $ 38,371.76 • Municipal
Building $ 24,014.31 Year 5 Total Cost $ 89,955.66 • RCSO
Admin $ 7,904.66 • Judicial Center $ 17,793.34 • Webster
Detention $ 39,522.92 • Municipal Building $ 24,734.74
Alternatives:Year 1 Total Cost $ 79,924.53 • RCSO Admin $ 7,023.19 •
Judicial Center $ 15,809.24 • Webster Detention $ 35,115.60 •
Municipal Building $ 21,976.50 Year 2 Total Cost $ 82,322.28 •
RCSO Admin $ 7,233.89 • Judicial Center $ 16,283.52 •
Webster Detention $ 36,169.07 • Municipal Building $
22,635.80 Year 3 Total Cost $ 84,791.93 • RCSO Admin $
7,450.90 • Judicial Center $ 16,772.02 • Webster Detention $
37,254.14 • Municipal Building $ 23,314.87 Year 4 Total Cost $
87,335.68 • RCSO Admin $ 7,674.43 • Judicial Center $
17,275.18 • Webster Detention $ 38,371.76 • Municipal
Building $ 24,014.31 Year 5 Total Cost $ 89,955.66 • RCSO
Admin $ 7,904.66 • Judicial Center $ 17,793.34 • Webster
Detention $ 39,522.92 • Municipal Building $ 24,734.74
Recommendation:Motion to approve the five-year service agreements for the
Judicial Center ($83,933.40), Webster Detention Center
($186,433.49), Municipal Building ($116,676.22) and Sheriff’s
Office ($37,287.07) provided by Trane, Inc., as the original
equipment manufacturer.
Funds are
Available in the
Following
Accounts:
RCSO Admin; 101016216 Judicial Center; 101016215 Webster
Detention Center; 101016213 Municipal Building; 101016211
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
HCD_ Duplex Development on Twiggs (Street) Request (Johnson House)
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to contract with Antioch
Ministries to reconstruct one (1) affordable, multi-family duplex
unit on Twiggs Street. (Approved by the Administrative
Services Committee January 14, 2020)
Background:In 2008, the Augusta Commission passed legislation supporting
community development in Laney Walker/Bethlehem. Since that
time, Housing and Community Development (HCD) has
developed a master plan and development guidelines for the
area, set up financial incentive programs for developers and
home buyers, selected a team of development partners to focus
on catalytic change, and created a marketing strategy to promote
the overall effort. This project involves reconstruction of one
(1) affordable, multi-family duplex unit on Twiggs Street within
Laney Walker/Bethlehem also known as the Johnson House.
Analysis:The approval of the contract will continue development
activities in the Twiggs Street Development node.
Financial Impact:Augusta Housing and Community Development Department
receives annual allocations from Laney Walker Bethlehem
Project which will fund this contract. Contract Amount (1420
Twiggs Street) - $309,000.00
Alternatives:Do not approve HCD’s Request.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to contract with Antioch
Ministries to reconstruct one (1) affordable, multi-family duplex
unit on Twiggs Street. Cover Memo
Funds are
Available in the
Following
Accounts:
Laney Walker/Bethlehem Revitalization Project funds
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 1
CONTRACT
between
AUGUSTA, GEORGIA
And
ANTIOCH MINISTRIES
in the amount of
$309,000.00 USD
Three Hundred and Nine Thousand Dollars and 00/100
for Fiscal Year 2019
Providing funding for
LANEY WALKER/BETHLEHEM REVITALIZATION PROJECT
1420 Twiggs Street
THIS AGREEMENT (“Contract”), is made and entered into as of the day of ________ 2019
(“the effective date”) by and between Augusta, Georgia, a political subdivision of the State of Georgia
(hereinafter referred to as “Augusta”), acting through the Housing and Community Development
Department (hereinafter referred to as “AHCD”) - with principal offices at 510 Fenwick Street,
Augusta, Georgia 30901, as party of the first part, and Antioch ministries, a developer, organized
pursuant to the Laws of the State of Georgia, hereinafter called "ANTIOCH MINISTRIES” as party
in the second part.
In order to establish the background, context and frame of reference for this Agreement and to
manifest the objectives and the intentions of the respective parties herein, the following statements,
representations and explanations are set forth. Such statements, representations and explanations shall
be accepted as predicates for the undertakings and commitments included within the provisions, which
follow, and may be relied upon by the parties as essential elements of the mutual considerations upon
which this Agreement is based.
WITNESSETH
WHEREAS, Augusta is qualified by the U. S. Department of Housing and Urban Development
(hereinafter called HUD) as a Participating Jurisdiction, and has received Laney Walker/Bethlehem
Bond Financing for the purpose of providing and retaining affordable and market rate housing for
eligible families; and
WHEREAS, Augusta wishes to increase homeownership opportunities and preserve and increase the
supply of affordable/market rate housing for eligible families; and
WHEREAS, Augusta wishes to enter into a contractual Agreement with ANTIOCH MINISTRIES for
the administration of eligible affordable and market rate housing development activities utilizing
Laney Walker Bond Financing; and
WHEREAS, Title I of the Housing and Community Development Act of 1974, P. L. 93-383
(hereinafter the “Act”) consolidated several existing programs for community development into a
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1420 Twiggs Street Contract Page 2
single program of Community Development Block Grants (hereinafter “CDBG”) for the purpose of
allowing local discretion for the determination of needs and priorities of community development.
Through citizen participation workshops and the adoption of the City of Augusta Community
Development Annual Plan, the citizens of the City and the Mayor and City of Augusta, Georgia Board
of Commissioners, determined the needs and priorities of community development in the City as set
forth below.
WHEREAS, Pursuant to HUD regulations at 24 CFR 570.200 (a), certain projects were included in
the City’s CDBG submission to HUD, referred to as the Annual Plan. The City determined that the
projects included in the Annual Plan each addressed one or more of the following three national
objectives:
(a). Activities benefiting low- and moderate-income persons;
(b). Activities which aid in the prevention or elimination of slum and/or blight; and/or,
(c). Activities designed to meet community development needs having a particular urgency.
WHEREAS, the City’s Minor Major Home Repair Program is a CDBG eligible activity as it
addresses one or more of these objectives.
WHEREAS, ANTIOCH MINISTRIES has been selected and approved through a solicitation process
for development partners to assist in the redevelopment of Laney Walker and Bethlehem communities;
and
WHEREAS, ANTIOCH MINISTRIES has agreed to provide services funded through this contract
free from political activities, religious influences or requirements; and
WHEREAS, ANTIOCH MINISTRIES has requested, and Augusta has approved a total of
$309,000.00 in funding to perform eligible activities as described in Article I; below:
NOW, THEREFORE, the parties of this Agreement for the consideration set forth below, do here
and now agree to the following terms and conditions:
ARTICLE I. GENERAL CONDITIONS
A. General Compliance
Contractor agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part
570 (the U.S. Housing and Urban Development regulations concerning Community Development
Block Grants (CDBG)) including subpart K of these regulations, except that (1) the Contractor does
not assume the City’s environmental responsibilities and (2) the Contractor does not assume the City’s
responsibility for initiating the review process. The Contractor agrees to comply with all other
applicable Federal, state and local laws, regulations, and policies governing the funds provided under
this contract. The Contractor further agrees to utilize funds available under this Agreement to
supplement rather than supplant funds otherwise available.
B. Independent Contractor
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 3
Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or
establishing the relationship of employer/employee between the parties. The Contractor shall at all
times remain an "independent contractor" with respect to the services to be performed under this
Agreement. The City shall be exempt from payment of any and all possible unemployment benefits
because contractor is an independent contractor.
C. Hold Harmless
To the fullest extent permitted by laws, statutes, rules and regulations, the Contractor shall indemnify
and hold harmless the City, Officers, Directors, and Employees of each and any of them from and
against claims, costs, damages, losses, and expenses, including but not limited to all fees and charges
of engineers, architects, attorneys and other professionals and all court costs, arising out of or resulting
from performance of the work, but only to the extent caused in whole or in part by negligent, reckless,
willful and wanton, or wrongful acts or omissions of the Contractor, its Officers, Directors,
Employees, Agents, and anyone directly, or indirectly employed by them or anyone for whose acts
they may be liable, regardless of whether or not such claim, cost, damage, loss, or expense is caused in
part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge or
reduce other rights or obligations of indemnity which would otherwise exist as to a party or person
described in this Paragraph.
D. Insurance & Bonding
The Contractor shall carry sufficient insurance coverage to protect contract assets from loss due to
theft, fraud and/or undue physical damage, and as a minimum shall purchase a blanket fidelity bond
covering all employees in an amount equal to cash advances from the City.
Workers' Compensation Employer’s Liability with limits of:
$100,000 Each Accident
$500,000 Disease, Policy Limit
$100,000 Disease, Each Employee
The Contractor shall comply with the bonding and insurance requirements of 24 CFR 84.31 and 84.48,
Bonding and Insurance.
E. The City’s Recognition
The Contractor shall ensure recognition of the role of the City in providing services through this
Agreement. All activities, facilities and items utilized pursuant to this Agreement shall be prominently
labeled as to funding source. In addition, the Contractor will include a reference to the support
provided herein in all publications made possible with funds made available under this Agreement.
F. Amendments
The City or Contractor may amend this Agreement at any time provided that such amendments make
specific reference to this Agreement, and are executed in writing, signed by a duly authorized
representative of each organization, and approved by the City’s governing body. Such amendments
shall not invalidate this Agreement, nor relieve or release the City or Contractor from its obligations
under this Agreement.
The City may, in its discretion, amend this Agreement to conform with Federal, state or local
governmental guidelines, policies and available funding amounts, or for other reasons. If such
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 4
amendments result in a change in the funding, the scope of services, or schedule of the activities to be
undertaken as part of this Agreement, such modifications will be incorporated only by written
amendment signed by both the City and the Contractor.
G. Completion of Home Repair Construction Projects
It is further agreed that the Contractor will completion all construction repairs to the addresses listed
below with corresponding finalization dates and will submit to the City within one-week notice of the
completion of each project as described below:
1. Scope of Services
Project Description: ANTIOCH MINISTRIES agrees to utilize approved Laney Walker/Bethlehem
Bond Financing funds to support project related costs associated with the Laney Walker/Bethlehem
Redevelopment Project. This project is a mixed income housing effort which involves development
and construction of a new multi-family duplex unit along Twiggs Street. Under this Agreement:
Perform new construction services for one (1) multi-family duplex unit identified as property
number 1420 Twiggs Street and in accordance with the plans and project manual.
Perform all required construction management and project oversight; in accordance with all
laws, ordinances, and regulations of Augusta;
Perform all functions required to ensure delivery of a final product meeting all requirements as
set forth by said Agreement to include:
Materials list to include brand name and/or model number of materials as specified or
agreed to adjustments to specifications including but not limited to: appliances,
windows, HVAC, fixtures and First Quality lumber. ANTIOCH MINISTRIES is to
provide a finish schedule with the specifications, brands and model numbers for all
interior finishes 90 days from completion for agreement by AHCD. Actual material
invoices may be requested to verify charges.
2. Use of Funds: Laney Walker/Bethlehem Bond Financing funds shall be used by
ANTIOCH MINISTRIES for the purposes and objectives as stated in Article I, Scope
of Services, of this Agreement. The use of funding for any other purpose(s) is not
permitted. The following summarizes the proposed uses of funds under this
Agreement based on total material and labor cost of $299,000.00 (amount minus
the $10,000.00 developer’s fee).
I. Construction
An amount not to exceed overhead and profit materials and labor, as outlined and approved on
the Work Write-Up shall be expended by ANTIOCH MINISTRIES for construction costs
related to the development of one single family detached home identified as 1420 Twiggs
Street as part of the Laney Walker Bethlehem Revitalization Project. The design and
specifications of the property shall be approved by AHCD prior to construction (see
Appendix). Funds will be used to assist with the cost of all construction related fees.
II. Profit
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 5
An amount not to exceed amount as outlined and approved in Article I. Scope of Services,
Section B. Use of Funds and on the Work Write-Up, shall be paid to ANTIOCH
MINISTRIES for costs identified as necessary operating time and expenses in addition to the
profit accrued in the development of one single family detached home identified as 1420
Twiggs Street. AHCD will have the latitude to pay O&P directly to the procured
developer/contractor on a pay for performance basis or upon the sale of the single family
detached home identified as 1420 Twiggs Street.
III. Developer’s Fee
An amount not to exceed $10,000.00 in a grant shall be expended to ANTIOCH MINITRIES,
INC. in support of the project development fees. Drawdowns are to be requested after sale of
the single family detached home identified as 1420 Twiggs Street.
A. Program Location and Specific Goals to be Achieved
ANTIOCH MINISTRIES shall conduct project development activities and related services in
its project area Laney Walker Bethlehem that incorporates the following boundaries:
Fifteenth Street, R.A. Dent, Wrightsboro Road, Twiggs Street, MLK Boulevard and Walton
Way.
B. Project Eligibility Determination
It has been determined that the use of Laney Walker/Bethlehem Bond Financing funds by
ANTIOCH MINISTRIES will be in compliance with legislation supporting community
development in Laney Walker/Bethlehem as authorized under the Urban Redevelopment
Authority which acts in behalf of the Augusta Commission to provide oversight of the
operation of the Laney Walker/Bethlehem Redevelopment Project. Notwithstanding any other
provisions of this contract, ANTIOCH MINISTRIES shall provide activities and services as
described in the description of the project, including use of funds, its goals and objectives,
tasks to be performed and a detailed schedule for completing the tasks for this project as
provided in Exhibit A of this contract.
ARTICLE II. BUDGET AND METHOD OF PAYMENT
ANTIOCH MINISTRIES will carry out and oversee the implementation of the project as set
forth in this Agreement and agrees to perform the required services under the general
coordination of the Augusta Housing and Community Development Department. In addition,
and upon approval by Augusta, ANTIOCH MINISTRIES, may engage the services of outside
professional services consultants and contractors to help carry out the program and projects.
A. Augusta shall designate and make Laney Walker/Bethlehem Bond Financing funds available
in the following manner:
1. The method of payment for construction costs, including only materials and labor as outlined
and approved on the Work Write-Up, shall be on a pay for performance basis provided
ANTIOCH MINISTRIES and AHCD determine the progress is satisfactory. ANTIOCH
MINISTRIES shall utilize the AIA Form provided by AHCD (see Appendix). For invoicing,
ANTIOCH MINISTRIES will include documentation showing proof of completion of work in
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 6
accordance with the amount requested, inspected and accepted by AHCD, lien waivers for
vendors and sub-contractors, as specified in the Work Write-Up found in Exhibit B & E.
2. AHCD will monitor the progress of the project and ANTIOCH MINISTRIES’s performance
on a weekly basis with regards to the production of housing units and the overall effectiveness
of project.
3. Upon the completion of this Agreement, any unused or residual funds remaining shall revert to
Augusta and shall be due and payable on such date of the termination and shall be paid no
later than thirty (30) days thereafter. ANTIOCH MINISTRIES and AHCD shall share in the
cost and proceeds of developing the residence at 1420 Twiggs Street as follows:
4. Funds may not be transferred from line item to line item in the project budget without the prior
written approval of Augusta Housing and Community Development.
6. This Agreement is based upon the availability of funding under the Laney Walker/Bethlehem
Revitalization Project. Should funds no longer be available, it is agreed to by both parties that
this contract shall terminate and any ANTIOCH MINISTRIES and AHCD deemed
satisfactorily progress made within the contracted construction only amount.
7. AHCD will retain five percent (5%) of an amount of construction costs, including only
materials and labor as outlined and approved on the Work Write-Up, after the Certificate of
Occupancy has been issued until ANTIOCH MINISTRIES and AHCD determine that all
AHCD punch list items have been satisfied.
B. Project Financing
The Augusta Housing and Community Development Department (AHCD) will provide an
amount not to exceed the actual construction costs including only materials and labor as
outlined and approved on the Work Write-Up to be expended by ANTIOCH MINISTRIES for
construction costs related to the development of one single family detached home identified as
1420 Twiggs Street.
Additionally, AHCD will provide one hundred percent (100%) of all change orders (where
applicable) as approved by both Augusta and ANTIOCH MINISTRIES in writing.
All funding is being provided as payment for services rendered as per this Agreement.
C. Timetable for Completion of Project Activities
ANTIOCH MINISTRIES shall be permitted to commence with the expenditure of Laney
Walker/Bethlehem Bond Financing funds as outlined in said Agreement upon procurement of
a construction contractor in accordance with its policies and procedures; and approval of a
detailed outline of project expenditures anticipated for the completion of the development
within 180 days of said home identified as 1420 Twiggs Street .
Liquidated Damages
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 7
ANTIOCH MINISTRIES agrees to pay as liquidated damages to Augusta the
sum of one hundred dollars ($100.00) for each consecutive calendar day after
the expiration of the Contract Time of Completion Time, except for
authorized extensions of time by Augusta. This section is independent of any
section within this Agreement concerning the default of ANTIOCH
MINISTRIES. The parties agree that these provisions for liquidated damages
are not intended to operate as penalties for breach of Contract.
The liquidated damages set forth above are not intended to compensate
Augusta for any damages other than inconvenience and loss of use or delay in
services. The existence or recovery of such liquidated damages shall not
preclude Augusta from recovering other damages in addition to the payments
made hereunder which Augusta can document as being attributable to the
documented failure of ANTIOCH MINISTRIES. In addition to other costs
that may be recouped, Augusta may include costs of personnel and assets used
to coordinate, inspect, and re-inspect items within this Agreement as well as
attorney fees if applicable.
Specified excuses
ANTIOCH MINISTRIES is not responsible for delay in performance caused
by hurricanes, tornados, floods, and other severe and unexpected acts of
nature. In any such event, the contract price and schedule shall be equitably
adjusted.
Temporary Suspension or Delay of Performance of Contract
To the extent that it does not alter the scope of this Agreement, Augusta may
unilaterally order a temporary stopping of the work, or delaying of the work
to be performed by ANTIOCH MINISTRIES under this Agreement.
D. Project Budget: Limitations
All costs associated with construction, O&P, construction management, and real estate
expenses have been outlined in said Agreement as percentage-based costs related to the
development of one single family detached home identified as 1420 Twiggs Street as part of
the Heritage Pine Project. AHCD will have the latitude to pay such costs directly to the
procured construction contractor. ANTIOCH MINISTRIES shall be paid a total consideration
of no more than $10,000.00 for full performance of the services specified under this
Agreement. Any cost above this amount shall be the sole responsibility of ANTIOCH
MINISTRIES. It is also understood by both parties to this contract that the funding provided
under this contract for this specific project shall be the only funds provided by Augusta –
unless otherwise agreed to by Augusta and ANTIOCH MINISTRIES.
ANTIOCH MINISTRIES shall adhere to the budget as outlined in the Work Write-Up
(Exhibit B) in the performance of this contract.
ARTICLE III. TERM OF CONTRACT
The term of this Agreement shall commence on the date when this Agreement is executed by Augusta
and ANTIOCH MINISTRIES (whichever date is later) and shall end at the completion of all program
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 8
activities, within the time specified in Article II.C, or in accordance with ARTICLE X: Suspension
and Termination.
ARTICLE IV. DOCUMENTATION AND PAYMENT
A. This is a pay-for-performance contract and in no event shall Augusta provide advance funding to
ANTIOCH MINISTRIES, or any subcontractor hereunder.
B. ANTIOCH MINISTRIES shall not use these funds for any purpose other than the purpose set
forth in this Agreement.
C. Subject to ANTIOCH MINISTRIES’s compliance with the provisions of this Agreement,
Augusta agrees to reimburse all budgeted costs allowable under federal, state, and local
guidelines.
D. All purchases of capital equipment, goods and services shall comply with the procurement
procedures of OMB Circular A-110 "Uniform Administrative Requirements for Grant
Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit
Organizations" as well as the procurement policy of Augusta.
E. Requests by ANTIOCH MINISTRIES for payment shall be accompanied by proper
documentation and shall be submitted to AHCD, transmitted by a cover memo, for approval no
later than thirty (30) calendar days after the last date covered by the request. For purposes of this
section, proper documentation includes: Updated Exhibit A- schedule (Gantt Chart), Updated
Exhibit B- Work Write-Up, and AIA Form.
F. ANTIOCH MINISTRIES shall maintain an adequate financial system and internal fiscal
controls.
G. Unexpended Funds: Unexpended funds shall be retained by Augusta. Upon written request,
Augusta may consider the reallocation of unexpended funds to eligible projects proposed by
ANTIOCH MINISTRIES.
H. The terms of this Agreement supersede any and all provisions of the Georgia Prompt Pay Act.
I. Upon the sale of the detached single-family home at 1420 Twiggs Street, AHCD is to provide
ANTIOCH MINISTRIES with any outstanding payments on approved invoices and related
costs received within ten (10) business days.
ARTICLE V. ADMINISTRATIVE REQUIREMENTS
Conflict of Interest
ANTIOCH MINISTRIES agrees to comply with the conflict of interest provisions contained
in 24 CFR 85.36, 570.611, OMB Circular A-110 and OMB Circular A-102 as appropriate.
This conflict of interest provision applies to any person who is an employee, agent, consultant,
officer, or elected official or appointed official of ANTIOCH MINISTRIES. No person
described above who exercises, may exercise or has exercised any functions or responsibilities
with respect to the activities supported under this contract; or who are in a position to
participate in a decision-making process or gain inside information with regard to such
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 9
activities, may obtain any financial interest or benefit from the activities, or have a financial
interest in any contract, sub-contract, or agreement with respect to the contract activities,
either for themselves or those with whom they have business or family ties, during their tenure
or for one year thereafter. For the purpose of this provision, "family ties", as defined in the
above cited volume and provisions of the Code of Federal Regulations, include those related
as Spouse, Father, Mother, Father-in-law, Mother-in-law, Step-parent, Children, Step-
children, Brother, Sister, Brother-in-law, Sister-in-law, Grandparent, Grandchildren of the
individual holding any interest in the subject matter of this Agreement. ANTIOCH
MINISTRIES in the persons of Directors, Officers, Employees, Staff, Volunteers and
Associates such as Contractors, Sub-contractors and Consultants shall sign and submit a
Conflict of Interest Affidavit. (Affidavit form attached as part in parcel to this Agreement)
Augusta may, from time to time, request changes to the scope of this Agreement and
obligations to be performed hereunder by ANTIOCH MINISTRIES. In such instances,
ANTIOCH MINISTRIES shall consult with AHCD/Augusta on any changes that will result in
substantive changes to this Agreement. All such changes shall be made via written
amendments to this Agreement and shall be approved by the governing bodies of both
Augusta and ANTIOCH MINISTRIES.
Statutes, regulations, guidelines and forms referenced throughout this Agreement are listed in
Appendix A and are attached and included as part in parcel to this Agreement.
ARTICLE VI. OTHER REQUIREMENTS
A. ANTIOCH MINISTRIES agrees that it will conduct and administer activities in conformity
with Pub. L. 88-352, "Title VI of the Civil Rights Act of 1964", and with Pub. L. 90-284 "Fair
Housing Act" and that it will affirmatively further fair housing. One suggested activity is to
use the fair housing symbol and language in ANTIOCH MINISTRIES’s publications and/or
advertisements. (24 CFR 570.601).
B. ANTIOCH MINISTRIES agrees that the ownership in the housing assisted units must meet
the definition of “homeownership” in §92.2.
C. ANTIOCH MINISTRIES agrees to comply with 24 CFR Part I, which provides that no person
shall be excluded from participation in this project on the grounds of race, color, national
origin, or sex; or be subject to discrimination under any program or activity funded in whole
or in part with federal funds made available pursuant to the Act.
D. No person employed in the work covered by this contract shall be discharged or in any
way discriminated against because he or she has filed any complaint or instituted or
caused to be instituted any proceeding or has testified or is about to testify in any
proceeding under or relating to the labor standards applicable hereunder to his or her
employer. (24 CFR 570.603)
E. ANTIOCH MINISTRIES agrees that in accordance with the National Environmental Policy
Act of 1969 and 24 CFR Part 58, it will cooperate with Augusta/HCD in complying with the
Act and regulations, and that no activities will be undertaken until notified by Augusta/HCD
that the activity is in compliance with the Act and regulations. Prior to beginning any project
development activity, an environmental review must be conducted by AHCD pursuant to (24
CFR 570.604).
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1420 Twiggs Street Contract Page 10
F. Consistent with the Flood Disaster Protection Act of 1973 (42 USC 4001-4128), ANTIOCH
MINISTRIES agrees that funds shall not be expended for acquisition or construction in an
area identified by the Federal Emergency Management Agency (FEMA) as having special
flood hazards (representing the 100-year floodplain). Exceptions will be made if the
community is participating in the National Flood Insurance Program or less than a year has
passed since FEMA notification and flood insurance has been obtained in accordance with
section 102(a) of the Flood Disaster Protection Act of 1973.
G. ANTIOCH MINISTRIES agrees to take all reasonable steps to minimize displacement of
persons as a result of assisted activities. Any such activities will be conducted in accordance
with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
(URA) and the Housing and Community Development Act of 1974 (24 CFR 570.606).
H. ANTIOCH MINISTRIES agrees to comply with Executive Order 11246 and 12086 and the
regulations issued pursuant thereto (41 CFR 60) which provides that no person shall be
discriminated against on the basis of race, color, religion, sex or national origin. ANTIOCH
MINISTRIES will in all solicitations or advertisements for employees placed state that all
qualified applicants will receive consideration for employment without regard to race, color,
religion, sex, national origin or familial status.
I. ANTIOCH MINISTRIES will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, national origin, or familial status.
ANTIOCH MINISTRIES will take appropriate action to ensure that applicants are employed,
and that employees are treated fairly during employment, without regard to their race, color,
religion, sex, national origin or familial status. Such action shall include, but not be limited to
the following: employment, upgrading, demotion or transfer; recruitment or advertising; lay-
off or termination, rates of pay or other forms of compensation; and selection for training,
including apprenticeship. ANTIOCH MINISTRIES agrees to post in conspicuous places,
available to employees and applicants for employment, notices to be provided by Augusta
setting forth the provisions of this nondiscrimination clause.
J. In accordance with Section 570.608 of the CDBG Regulations, ANTIOCH MINISTRIES
agrees to comply with the Lead Based Paint Poisoning Prevention Act pursuant to prohibition
against the use of lead-based paint in residential structures and to comply with 24 CFR
570.608 and 24 CFR 35 with regard to notification of the hazards of lead-based paint
poisoning and the elimination of lead-based paint hazards.
K. ANTIOCH MINISTRIES agrees to comply with 24 CFR 570.609 with regards to the direct or
indirect use of any contractor during any period of debarment, suspension or placement in
ineligibility status. No contract will be executed until such time that the debarred, suspended
or ineligible contractor has been approved and reinstated by AHCD.
L. In accordance with 24 CFR part 24, subpart F, ANTIOCH MINISTRIES agrees to administer
a policy to provide a drug-free workplace that is free from illegal use, possession or
distribution of drugs or alcohol by its beneficiaries as required by the Drug Free Workplace
Act of 1988.
M. Any publicity generated by ANTIOCH MINISTRIES for the project funded pursuant to this
Agreement, during the term of this Agreement or for one year thereafter, will make reference
to the contribution of Augusta, Georgia in making the project possible. The words "Augusta
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1420 Twiggs Street Contract Page 11
Georgia Housing and Community Development Department" will be explicitly stated in any
and all pieces of publicity; including but not limited to flyers, press releases, posters,
brochures, public service announcements, interviews, and newspaper articles.
N. ANTIOCH MINISTRIES shall comply with all applicable laws, ordinances and codes of the
federal, state, and local governments and shall commit no trespass on any public or private
property in performing any of the work embraced by this contract. ANTIOCH MINISTRIES
agrees to obtain all necessary permits for intended improvements or activities.
O. ANTIOCH MINISTRIES shall not assign any interest in this contract or transfer any interest
in the same without the prior written approval of Augusta.
ANTIOCH MINISTRIES agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by Augusta setting forth the provisions of
this nondiscrimination clause. Except as prohibited by law or the March 14, 2007 Court Order
in the case Thompson Wrecking, Inc. v. Augusta, Georgia, Civil Action No. 1:07-CV-019
(S.D. GA 2007). ANY LANGUAGE THAT VIOLATES THIS COURT ORDER IS
VOIDABLE BY THE AUGUSTA GOVERNMENT. ANTIOCH MINISTRIES agrees to
comply with any federally mandated requirements as to minority and women owned- business
enterprises.
P. All contractors and subcontractors entering into contracts with Augusta, Georgia for the
physical performance of services shall be required to execute an Affidavit verifying its
compliance with O.C.G.A § 13-10-91, stating affirmatively that the individual, firm, or
corporation which is contracting with Augusta, Georgia has registered with and is
participating in a federal work authorization program. All contractors and subcontractors must
provide their E-Verify number and must be in compliance with the electronic verification of
work authorized programs operated by the United States Department of Homeland Security or
any equivalent federal work authorization program operated by the United States Department
of Homeland Security to verify information of newly hired employees, pursuant to the
Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the
applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and shall continue
to use the federal authorization program throughout the contract term. All contractors shall
further agree that, should it employ or contract with any subcontractor in connection with the
physical performance of services pursuant to its contract with Augusta, Georgia the contractor
will secure from such subcontractors each subcontractor’s E-Verify number as evidence of
verification of compliance with O.C.G.A §13-10-91 on the subcontractor affidavit provided in
Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to
maintain records of such compliance and provide a copy of each such verification to Augusta,
Georgia at the time the subcontractors are retained to perform such physical services.
Q. ANTIOCH MINISTRIES agrees that low and moderate income persons reside within
Augusta-Richmond County and that contract for work in connection with the project be
awarded to eligible businesses which are located in or owned in substantial part by persons
residing in Augusta-Richmond County. (24 CFR 570.697) Utilization of contractors and/or
subcontractors outside of the Augusta-Richmond County area is not desirable.
R. ANTIOCH MINISTRIES agrees to comply with the prohibitions against discrimination on the
basis of age under the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing
regulations at 24 CFR part 146 and the prohibitions against otherwise qualified individuals
with handicaps under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 12
implementing regulations at 24 CFR part 8. For purposes of the emergency shelter grants
program, the term dwelling units in 24 CFR Part 8 shall include sleeping accommodations.
S. ANTIOCH MINISTRIES will not discriminate against any employee or applicant for
employment on the basis of religion and will not give preference of persons on the basis of
religion. ANTIOCH MINISTRIES will not discriminate against any person applying for
shelter on the basis of religion. ANTIOCH MINISTRIES will provide no religious instruction
or counseling, conduct no religious worship or services, engage in no religious proselytizing
and exert no religious influence in the provision of shelter and other eligible activities funded
by this grant.
T. Indirect costs will only be paid if ANTIOCH MINISTRIES has indirect cost allocation plan
approved by the Department of Housing and Urban Development prior to the execution of this
Contract.
U. AHCD shall not approve any travel or travel related expenses to ANTIOCH MINISTRIES
with funds provided under this contract.
V. Construction Requirements
In the absence of local codes, properties must meet the HUD Section 8 Housing Quality
Standards [HQS]. All housing assisted under this Agreement is “new construction” by
definition and therefore must meet the local building codes for new housing in Augusta
Georgia, as applicable.
ANTIOCH MINISTRIES is required by state and local laws, to dispose of all site debris,
trash, and rubble from the project be transported to and disposed of at the Augusta, Georgia
Solid Waste Landfill in accordance with local and state regulations. The contractor shall
provide evidence of proper disposal of, the name and location of the disposal facility, date of
disposal and all related fee.
Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or
work site of ANTIOCH MINISTRIES or any subcontractor of ANTIOCH MINISTRIES or
subunit thereof which is pertinent to the performance of any contract awarded or to be
awarded by Augusta, Georgia.
ARTICLE X. SUSPENSION AND TERMINATION
A. In the event ANTIOCH MINISTRIES materially fails to comply with any terms of this
Agreement, including the timely completion of activities as described in the timetable and/or
contained in ARTICLE II.C, Augusta may withhold cash payments until ANTIOCH
MINISTRIES cures any breach of the Agreement. If ANTIOCH MINISTRIES fails to cure
the breach, Augusta may suspend or terminate the current award of funds. ANTIOCH
MINISTRIES will not be eligible to receive any other funding.
B. Notwithstanding the above, ANTIOCH MINISTRIES shall not be relieved of its liability to
Augusta for damages sustained as a result of any breach of this Agreement. In addition, to any
other remedies it may have at law or equity, Augusta may withhold any payments to
ANTIOCH MINISTRIES for the purposes of offsetting the exact amount of damages once
determined.
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 13
C. In the best interest of the project and to better serve the people in the target areas and fulfill the
purposes of the Laney Walker/ Bethlehem Revitalization project, either party may terminate
this Agreement upon giving thirty (30) day notice in writing of its intent to terminate, stating
its reasons for doing so. In the event Augusta terminates this Agreement, Augusta shall pay
ANTIOCH MINISTRIES for documented committed eligible costs incurred prior to the date
of notice of termination.
D. Notwithstanding any termination or suspension of this Agreement, ANTIOCH MINISTRIES
shall not be relieved of any duties or obligations imposed on it under this Agreement with
respect to Laney Walker Bond Financing funds previously disbursed or income derived
therefrom.
E. To the extent that it does not alter the scope of this Agreement, Augusta, GA may unilaterally
order a temporary stopping of the work or delaying of the work to be performed by
ANTIOCH MINISTRIES under this contract.
ARTICLE XI. NOTICES
Whenever either party desires to give notice unto the other, such notice must be in writing, sent by
certified United States mail, return receipt requested, addressed to the party for whom it is intended, at
the place last specified, and the place for giving of notice shall remain such until it shall have been
changed by written notice.
Augusta will receive all notices at the address indicated below:
Office of the Administrator
ATTN: Hardy Davis, Jr., Mayor
Municipal Building
535 Telfair Street, Suite 200
Augusta, Georgia 30901
With copies to:
Augusta Housing and Community Development Department
ATTN: Hawthorne Welcher, Jr., Director
510 Fenwick Street
Augusta, Georgia 30901
ANTIOCH MINISTRIES will receive all notices at the address indicated below:
Antioch Ministries
ATTN: Mr. Scylance Scott
1378 Laney Walker Blvd.
Augusta, GA 30901
ARTICLE XII. INDEMNIFICATION
ANTIOCH MINISTRIES will at all times hereafter indemnify and hold harmless Augusta, its officers,
agents and employees, against any and all claims, losses, liabilities, or expenditures of any kind,
including court costs, attorney fees and expenses, accruing or resulting from any or all suits or
damages of any kind resulting from injuries or damages sustained by any person or persons,
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 14
corporation or property, by virtue of the performance of this Agreement. By execution of this
Agreement, ANTIOCH MINISTRIES specifically consents to jurisdiction and venue in the Superior
Court of Richmond County, Georgia and waives any right to contest jurisdiction or venue in said
Court.
Should it become necessary to determine the meaning or otherwise interpret any work, phrase or
provision of this Agreement, or should the terms of this Agreement in any way be the subject of
litigation in any court of laws or equity. It is agreed that the laws of the State of Georgia shall
exclusively control the same.
The parties hereto do agree to bind themselves, their heirs, executors, administrators, trustees,
successors and assigns, all jointly and severally under the terms of this Agreement.
ARTICLE XIII. PRIOR AND FUTURE AGREEMENTS
This Document incorporates and includes all prior negotiations, correspondence, conversations,
agreements or understandings applicable to the matters contained herein and the parties agree that
there are no commitments, agreements, or understandings concerning the subject matter of this
Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from
the terms hereof shall be predicated upon any prior representations or agreements whether oral or
written. Augusta is not obligated to provide funding of any kind to ANTIOCH MINISTRIES beyond
the term of this Agreement.
ANTIOCH MINISTRIES warrants that no person or selling agency has been employed or retained to
solicit or secure this Agreement upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or
selling agencies maintained by ANTIOCH MINISTRIES for the purpose of securing business and that
ANTIOCH MINISTRIES has not received any non-Augusta fee related to this Agreement without the
prior written consent of Augusta. For breach or violation of this warranty, Augusta shall have the right
to annul this Agreement without liability or at its discretion to deduct from the Agreement prices of
consideration the full amount of such commission, percentage, brokerage, or contingent fee.
ARTICLE XIV. LEGAL PROVISIONS DEEMED INCLUDED
Each and every provision of any law or regulations and clause required by law or regulation to be
inserted in this Agreement shall be deemed to be inserted herein and this Agreement shall be read and
enforced as though it were included herein and if, through mistake or otherwise, any such provision is
not inserted or is not correctly inserted, then upon application of either party this Agreement shall
forthwith be amended to make such insertion.
ARTICLE XV. DISCLAIMER
Any and all language in this Agreement pertaining to HUD regulations and/or the utilizations of
CDBG funding is deemed voidable when utilizing Laney Walker Bond funds in its entirety. However,
if there are any federal funds utilized by this project, including Homebuyer Subsidy funds, this
Agreement will be enforceable in its entirety.
ARTICLE XVI. COUNTERPARTS
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 15
This Agreement is executed in two (2) counterparts – each of which shall be deemed an original and
together shall constitute one and the same Agreement with one counterpart being delivered to each
party hereto.
IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written
above:
Approved as to Form By (please initial here):
______________
Augusta, Georgia Law Department
Date: ____________________
By:__________________________________
Mayor Hardie Davis, Jr., as its Mayor
Date: ____________________
By: _______________________________
Jarvis R. Sims, as its Interim City
Administrator
Date: ____________________
By: _________________________
Hawthorne Welcher, Jr., as its Director
Date: _____________________
By: ________________________
Lena Bonner, as its Clerk of Commission
Affix Seal Here:
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 16
ATTEST: Antioch ministries
By: _________________________
Mr. Scylance Scott, Director
Date:_______________________
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 17
APPENDIX 1
Architectural Plans/Designs
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 18
APPENDIX 2
American Institute of Architects (AIA) Form - Sample
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 19
APPENDIX 3
Statutes: (Available on Request)
OMB Circular A-110 - Uniform Administrative Requirements for Grants and Agreement with
Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
OMB Circular A- 122 - Cost Principles for Non-Profit Organizations
OMB Circular A-133 - Audits of Institutions of Higher Education & other Non-Profit Institutions
40 USC 276 Davis-Bacon Act
40 USC 327 Contract Work Hours and Safety Standard Act
Uniform Relocation Assistance and Real Property Acquisition Policies Act
Lead Based Paint Poisoning Prevention Act
24 CFR 35 – HUD Requirements for Notification, Evaluation and Reduction of Lead-Based Paint
Hazards in Housing Receiving Federal Assistance and Federally-Owned Residential Property being
sold, Final Rule
Augusta-Richmond County Procurement Policy
Conflict of Interest Affidavit
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 20
APPENDIX 4
CONSTRUCTION REQUIREMENTS
1. All construction projects shall comply with Federal, State, and local codes and ordinances,
including, but not limited to, the following:
A. "Standard Building Code", 2000 Edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
B. "Standard Plumbing Code", latest edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
C. Standard Mechanical Code, latest edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
D. “National Electric Code”, latest edition, National Fire Protection Association, Quincy,
Massachusetts.
E. Model Energy Code, 1997, Council of American Building Officials.
F. “ADA Accessibility Guidelines for Buildings and Facilities”, Department of Justice,
American with Disabilities Act of 1990”.
G. Williams-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596.
H. Part 1910 – Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of
Federal Regulations (Federal Register, Volume 37, Number 202, October 18, 1972).
I. Part 1926 - Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code
of Federal Regulations (Federal Register, Volume 37, Number 243, December 16, 1972.
J. Section 106 of the National Historic Preservation Act (16 U.S.C. 470f').
2. Project Review. All plans, specifications, work write-ups, projected cost estimates, punch lists or
other means of outlining work on a particular project will be submitted in writing to AHCD for
review and approval prior to bidding. AHCD Construction and Rehabilitation Inspectors or
AHCD’s agent will review these items for compliance with new construction and/or
rehabilitation standards and materials use.
3. Rehabilitation Standards. All rehabilitation work will comply with the "Uniform Physical
Condition Standards for HUD Housing." Workmanship and material standards will comply with
the Augusta-Richmond County Housing & Community Development Department Contractors
Manual and Performance Standards. A copy of this manual is provided to every contractor when
included on the AHCD Approved Contractors List. A copy is enclosed for inclusion.
4. Inspections. All projects will be inspected and approved by an AHCD Construction and
Rehabilitation Inspector or AHCD’s agent prior to release of the funds for that project.
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 21
APPENDIX 5
CONTRACTOR ACKNOWLEDGEMENT
Antioch ministries LLC acknowledges that this contract and any changes to it by amendment,
modification, change order or other similar document may have required or may require the legislative
authorization of the Board of Commissioner and approval of the Mayor. Under Georgia law, Antioch
ministries LLC is deemed to possess knowledge concerning Augusta, Georgia’s ability to assume
contractual obligations and the consequences of Contractor’s provision of goods or services to
Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other
similar document, including the possibility that Antioch ministries LLC may be precluded from
recovering payment for such unauthorized goods or services. Accordingly, Antioch ministries LLC
agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received
proper legislative authorization or if Antioch ministries LLC provides goods or services to Augusta,
Georgia in excess of the any contractually authorized goods or services, as required by Augusta,
Georgia’s Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or
services provided by JLovett Homes & Construction. Antioch ministries LLC assumes all risk of non-
payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all
claims to payment or to other remedies for the provision of any unauthorized goods or services to
Augusta, Georgia, however characterized including, without limitation, all remedies at law or equity.
This acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and
services, except revenue producing contracts.
____________________________________
Mr. Scylance Scott
Antioch ministries, LLC. Owner
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 22
EXHIBIT A
PROJECT SCHEDULE OF COMPLETION
ANTIOCH MINISTRIES MUST PROVIDE A COMPLETED SCHEDULE OF COMPLETION AS
EXHIBIT A - WITH APPROPRIATE PROJECT MILESTONES WITHIN 10 TO 15 DAYS AFTER
SIGNING THIS AGREEMENT. THIS SCHEDULE MUST BE PROVIDED IN SUFFICIENT
DETAIL TO PERMIT AHCD TO MONITOR AND ASSESS PROGRESS IN CONNECTION WITH
THE PERFORMANCE OF THIS AGREEMENT. A SAMPLE SCHEDULE IS PROVIDED.
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 23
EXHIBIT B
WORK WRITE-UP
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 24
EXHIBIT C
PROJECT DEVELOPMENT AND MANAGEMENT PROCEDURES
1. AHCD must review and approve all new construction work, project specifications and total
development cost for each residential development project before work is commenced and
before funds can be released for payment reimbursement. Construction payments will be
released to ANTIOCH MINISTRIES in accordance with the attached drawdown schedule and
budget.
2. AHCD will provide the lot on which all new construction efforts will be performed under this
Agreement and in connection with the Project.
3. With AHCD approval, ANTIOCH MINISTRIES may use funds under this Agreement for the
following purposes:
a. To support development costs as outlined in Item 6 below.
4. Completion delays, remedies, and penalties.
a. If the Contractor fails to complete the work within the time frame specified in the
contract, plus any authorized delays, AHCD may:
i. Terminate the contractor in accordance with the “Provisions for Augusta
Housing and Community Development Department (AHCD)” clause of this
contract.
ii. Assess liquidated damages of Two Hundred Dollars ($200) per working day
from the schedule of completion to the date of final acceptance of the project.
The total amount of liquidated damages will be deducted from the total
contract price, plus any change order amounts.
b. The contractor shall not be charged with liquidated damages for any delays in the
completion of the work due:
i. To any acts of the Federal, State, or City/County Government; including
controls or restrictions upon or requisitioning of materials, equipment, tools or
labor by reason of war, National Defense, or any other National, State, or
City/County emergency.
ii. To any acts of the Owner that hinder the progress of the work;
iii. To cause not reasonable foreseeable by the parties in this contract at the time
the execution of the contract which are beyond the control and without the
fault or negligence of the Contractor; including but not restricted to acts of
God; acts of the public enemy; acts of another contractor in the performance
of some other contract with the owner; fires; floods; epidemics; quarantine
restrictions; strikes; freight embargoes; and weather or unusual severity such
as hurricanes, tornadoes, cyclones, and other extreme weather conditions; and
iv. To any delay of the subcontractor occasioned by any other causes specified in
subparagraphs A and B above. Provided, however, that the contractor
promptly (within 10 days) notifies AHCD and ANTIOCH MINISTRIES in
writing of the cause of the delay. If the facts show the delay to be properly
excusable under the terms of this contract, AHCD shall extend the contract
time by a period commensurate with the period of authorized delay to the
Augusta Housing & Community Development Department
1420 Twiggs Street Contract Page 25
completion of the work as whole; in the form of an amendment to this
contract.
5. New Construction Costs and Requirements
a. ANTIOCH MINISTRIES will provide construction management for the project to
ensure that construction work is being carried out in accordance with plans,
specifications and the project budget.
b. ANTIOCH MINISTRIES must make sure contractors obtain and post all permits on
job site.
c. ANTIOCH MINISTRIES must collect progress and final lien releases from the
contractor, subcontractors, and material suppliers prior to making a payment to a
contractor.
d. AHCD or its agent may continually inspect each house for contract compliance and to
determine the percent of completion prior to processing a draw request and releasing
payment. AHCD may choose not to release payments if the work being performed is
not of acceptable quality to AHCD and if the house is not being built or rehabilitated
in accordance with plans and specifications, or if the project is not on schedule.
6. Permanent Financing and Sales Prices
a. The sales price of each home sold in accordance with this Agreement must be based
on a formal appraisal. Unless otherwise agreed to by AHCD, the sales price of each
house shall not exceed the appraised value of the house.
b. The purchasers of houses constructed must meet the Augusta program requirements.
c. Buyers will be required to borrow no less than 80% of the sale prices of the house
from a private lending institution unless otherwise agreed to by AHCD.
AUGUSTA, GA
1420 TWIGGS STREET
DUPLEX CONVERSION TO
d e s i g n
Augusta, GA 30904
1617 Walton Way
studio
g r o u p
architecture + interior design
FOR
AUGUSTA HOUSING & COMMUNITY
DEVELOPMENT DEPARTMENT
8/4//2016
LOCATION:
Telephone: (706) 667-9784
Fax: (706) 667-9786
D1.1
INDEX OF DRAWINGS
WASTE & VENT PIPING PLANSP1.1
COVER
PLUMBING DRAWINGS
INDEX OF DRAWINGS
LOCATION MAP
WATER PIPING PLANSP2.1
A2.1 FIRST & SECOND FLOOR PLANS &
GENERAL NOTES
INTERIOR ELEVATIONSA5.1
EXTERIOR ELEVATIONS - NEWA4.1
FINISH, DOOR & WINDOW SCHEDULESA3.1
ARCHITECTURAL DRAWINGS
FIRST & SECOND FLOOR
ELECTRICAL POWER & LIGHTING
PLAN
E1.1
ELECTRICAL DRAWINGS
HVAC FLOOR PLANSM1.1
MECHANICAL DRAWINGS
HVAC DETAILSM2.1
M3.1 HVAC NOTES, LEGEND &
SCHEDULES
PLUMBING FIXTURES, SCHEDULES
& DETAILS
P3.1
D1.2 DEMOLITION - EXTERIOR ELEVATION
DEMOLITION - EXTERIOR ELEVATION
DEMOLITION PLAN- FIRST & SECOND FLOOR
D1.3
A1.1 FOUNDATION PLAN
PLUMBING SPECIFICATIONSP4.1
M4.1 HVAC SPECIFICATIONS
Commission Meeting Agenda
1/21/2020 2:00 PM
Set the Qualifying Fees for Local Elective Offices up for Election in 2020
Department:Board of Election
Department:Board of Election
Caption:Motion to approve setting the qualifying fees for Local Elective
Offices up for Election in 2020(Approved by Administrative
Services Committee January 14, 2020) .
Background:The governing authority of any county or municipality, not later
than February 1 of any year in which a general primary,
nonpartisan election, or general election is to be held shall fix
and publish a qualifying fee for each county or municipal office
to be filled in the upcoming primary or election.
Analysis:Required by Georgia law. Once approved by the Commission,
the Board of Elections will publish, as required.
Financial Impact:$30
Alternatives:None
Recommendation:Approve the item
Funds are
Available in the
Following
Accounts:
101-01-4110-52.33111
REVIEWED AND APPROVED BY:
Finance.
Law.Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
CJCCSupplementalGrant2020
Department:Richmond County State Court
Department:Richmond County State Court
Caption:Motion to approve and accept 2020 Supplemental Grant funds
from the Criminal Justice Coordinating Council for Richmond
County DUI and Veterans Courts. (Approved by Public Safety
Committee January 14, 2020)
Background:Richmond County Accountability Courts received grant funds to
assist with Operations of its DUI and Veterans Court Program.
Additional funding became available and additional grant funds
were requested.
Analysis:None
Financial Impact:Award granted was $24,135
Alternatives:None
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
Matching funds will be from the Accountability Court
Coordinators salary.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
Emergency Management Ordinance
Department:Fire
Department:Fire
Caption:Motion to approve the Emergency Management Ordinance and
authorize the Mayor to sign the ordinance. (Approved by
Public Safety Committee January 14, 2020)
Background:The emergency management ordinance establishes some of the
emergency management and response powers of the county, the
Mayor, and the Emergency Management Director. The
ordinance is from the ACCG 4th Edition Model Emergency
Management Ordinances and Agreements. The emergency
management ordinance is required for Augusta to receive a
disaster match from GEMA/HS for federal grants and for
reimbursement of a federally declared disaster.
Analysis:The ordinance is from the ACCG 4th Edition Model Emergency
Management Ordinances and Agreements.
Financial Impact:None at this time. If not approved, Augusta will not be eligible
for 10% match from GEMA.
Alternatives:None
Recommendation:Approve the Emergency Management Ordinance and authorize
the Mayor to sign the ordinance.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
Memorandum for Applied Learning Experience with AU
Department:Augusta Animal Services
Department:Augusta Animal Services
Caption:Motion to approve of MOU with Augusta University for the
Applied Learning Experience. (Approved by Public Safety
Committee January 14, 2020)
Background:Students complete hands on applied learning in specific fields to
enhance their over all learning experience and knowledge. For
instance, student may create a marketing plan for our
department. This MOU with Augusta University would open
the field of ALE to all students in the various colleges that
comprise AU. Until now, we have worked with the Hull
College of Business.
Analysis:This opportunity is available to Augusta Animal Services when
the students career interest would benefit from hands on
experience working in the animal management/welfare field.
Financial Impact:This opportunity is available at no cost to AAS. The student
provides their own supplies and transportation.
Alternatives:Do not approve the MOU and we do not get to take advantage of
this opportunity.
Recommendation:Motion to approve the MOU between The Board of Regents of
the University System of Georgia by and on behalf of Augusta
University and Augusta Animal Services.
Funds are
Available in the
Following
Accounts:
NO funds will be expended on the Applied Learning Experience.
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
Motion to Approve Dedication Plaque for New Fire Station #2
Department:Fire
Department:Fire
Caption:Motion to approve Dedication Plaque for New Fire Station #2.
(Approved by Public Safety Committee January 14, 2020)
Background:The new fire station #2 being built on Telfair Street will be
completed shortly and needs to have final approval of the
dedication plaque. This plaque was approved by Central
Services on October 9, 2019 in accordance with Commission
procedures.
Analysis:
Financial Impact:None
Alternatives:Deny
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission Cover Memo
Cover Memo
BRONZE
18"W x 24"H
1
CAST PLAQUE
Painted Edges-1/2"deep Cast
Rectangle with insert
Raised Copy-Horizontal Stroke
Sand Bckgrnd w/Brushed Surface
Single Line Border
2025 Black SATIN Painted
Per Artfile Supplied
Satin
(4) #10 Machine Screws-CtrSink
R-7 Rosette:1.5" Diameter
MATERIAL -
SIZE -
QTY -
DEPTH -
SHAPE -
COPY -
FINISH -
BORDER -
COLOR -
STYLE -
CLEAR COAT -
MOUNT -
ROSETTES -
RTF: 1124506
DATE:SALESPERSON:Cassondra A.@ext.1919ORDER #:5270937 CUSTOMER PO #:82406
BRONZE
RAISED RECESSED
PLEASE NOTE THE FOLLOWING:VERSION: 1
2025 Black
PLAQUE MOUNTING PATTERN
Erin Karlstad | ext 1925
MATERIAL -Bronze
6.40”w x 2.26”h
2.89”w x 3.46”h1 of each
GICLEE PRINT INSERT (5270938 / 1124506)
Exposed Metal Bkgrnd-HRZ Grain
Painted Returns
Satin
1/16" Thick Material
SIZE -
QTY -
BACKGRND-
RETURN -
CLEAR COAT -
THICKNESS -
12/31/2019
18.00 in
24
.
0
0
i
n
6.40 in
2.
2
6
i
n
2.89 in
3.
4
6
i
n
Commission Meeting Agenda
1/21/2020 2:00 PM
Approve the purchase of Caterpillar model D-8T WH/W GPS Dozer, bid item #19-266, from Yancey
Brothers as the compliant bidder with no exceptions.
Department:Environmental Services
Department:Environmental Services
Caption:Motion to approve the purchase of Caterpillar model D-8T
WH/W GPS Dozer, bid item #19-226, from Yancey Brothers as
the compliant bidder with no exceptions. (Approved by
Engineering Services Committee January 14, 2020)
Background:Over the years, the Environmental Services Department (ESD)
has operated a variety of sizes and types of dozers. We have
used large dozers that are designed for high volume
operations. We have also used mid-sized dozers designed for
medium and lower sized operations. Currently, the ESD operates
with three mid-sized dozers. They operate on the working face
of the landfill. They were bought as a package deal in
2014. They were purchased due to the cost and operational
effectiveness three mid-sized dozers would give us at that time.
The three dozers currently operating are reaching their normal
life expectancy. It is now time to examine all options to
effectively replace this equipment. Upon examining landfill
operations over the past year, it has become apparent we need to
move to operating large dozers in order to maintain our current
operations. The volume of trash received has increased in recent
years to a point where a mid-size dozer in no longer adequate. In
addition, equipment breakdowns based on the effects of the
lower undercarriage of the mid-size dozer and the need to seek
replacement rental equipment have accentuated this move. The
ESD is proposing a two-stage transition process in order to
address this need. Over a two-year period, two larger dozers will
replace the current three mid-sized dozers. A large dozer will be
purchased in FY 2019 followed by another purchase in FY
2020. The ESD in conjunction with the Procurement
Department released bid #19-266 in an effort to procure a large
dozer. There were two responsive bidders to the solicitation. The
initial low bidder was Flint Equipment with a John Deere 1050
K. This bid did not meet several specifications as set forth in the
Cover Memo
bid. (See attached award memo.) Therefore, it was determined
that the bid was not compliant with the requested specifications.
In response to the bid protest submitted by Flint Equipment Co.,
a motion to deny the protest request was approved by
Commission at the December 21, 2019 Commission meeting
(Item No. 26). The ESD recommends we accept the Yancey
Brothers bid of a Caterpillar D-8T WH/W GPS. It was the
second lowest bid. It meets the requirements set forth in the bid
specifications.
Analysis:The daily cover needs of the landfill necessitate the phasing out
of the three mid-sized 2014 John Deere 850 K dozers. We are
proposing a two-stage transition process. We are moving
forward with the purchase of an initial large dozer. We are
proposing the purchase of a Caterpillar D-8T. Next year we will
implement the 2nd stage with the purchase of an additional large
dozer. The three existing John Deere 850 K’s will be sold on
government deals to help offset the purchase costs. A further
cost saving benefit of this transition will be the inclusion of a
GPS system in each new large dozer. This will allow us to
achieve additional cost effectiveness through advanced location
capabilities. It will also improve communication with the
compactor. This will help us achieve better compaction of the
cell. This in turn will lead to less need for additional airspace.
Financial Impact:The purchase price of the Caterpillar D-8T dozer is $950,450.00
with the GPS system installed prior to onsite delivery.
Alternatives:1. Approve the purchase of the Caterpillar D-8T WH/W GPS. 2.
Do not approve.
Recommendation:Approve the purchase of the Caterpillar D-8T WH/W GPS.
Funds are
Available in the
Following
Accounts:
Funds are available in 541-04-4210 / 54.22510
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission Cover Memo
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Friday, May 17, 2019 @ 11:00 a.m. for furnishing for:
Bid Item #19-226 Waste Handler – Dozer for Augusta, GA – Environmental Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, May 3, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 11, 18, 25, May 2, 2019
Metro Courier April 11, 2019
OFFICIAL
Page 1 of 1
VENDORS
YANCEY BROTHERS
4165 MIKE PADGETT HWY
AUGUSTA, GA 30906
FLINT EQUIPMENT CO
1206 BLAYLOCK STREET
ALBANY, GA 31705
UNITED RENTAL
2425 MIKE PADGETT HWY
AUGUSTA, GA 30906
Attachment B Yes Yes No Bid
E-Verify Number 686717 344722
SAVE Form Yes Yes
Year 2019 2019
Brand Caterpillar John Deere
Model D8T WH 1050K
Bid Price $899,900.00 $793,383.00
Approximate Delivery
Time 19-20 Weeks ARO 90-120 Days ARO
Exceptions Noted Yes
Carlson GPS System $50,550.00 $47,205.00
Bid Opening Item #19-226 Waste Handler-Dozer
for Augusta, Georgia-Environmental Services Department
Bid Due: Friday, May 17, 2019 @ 11:00 a.m.
Waste Handler-Dozer
Total Number Specifications Mailed Out: 22
Total Number Specifications Download (Demandstar): 0
Total Electronic Notifications (Demandstar): 21
Georgia Procurement Registry: 647
Mandatory Pre-Bid/Telephone Conference: N/A
Total packages submitted: 2
Total Non-Compliant: 0
Optional Equipment
Commission Meeting Agenda
1/21/2020 2:00 PM
Discuss Storm Water Issues
Department:
Department:
Caption:Motion to approve second quarter work session on the storm
water program. (Approved by Engineering Services
Committee January 14, 2020)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
Enhance Operations at Wheeler Rd and Robert C Daniel Pky Extend PE Phase and Approve Revised
GDOT PFA GDOT PI#0012866
Department:Engineering
Department:Engineering
Caption:Motion to approve Supplemental Agreement One and PE phase
design phase (Task Order #2) to Hussey Gay Bell and DeYoung
in the amount of $419,581.00 for the Enhance Operations at
Wheeler Road and Robert C Daniel Project as well as authorize
the Mayor to execute the revised GDOT Project Framework
Agreement as requested by the AED. RFQ 17-127 (Approved
by Engineering Services Committee January 14, 2020)
Background:This project is listed in the Transportation Improvement
Program (TIP) and developed using the 2040 Long Range
Transportation Plan (LRTP). The project will improve the
traffic flow at the intersection of Wheeler Rd and Robert C
Daniel by widening the north leg of the intersection to allow for
a left turn lane, two through lanes, and a right turn lane. Hussey
Gay Bell has already gone through the Procurement RFQ
process. In October 2017, Augusta Commission awarded design
services to HGB. PE phase Task Order #1 which included traffic
studies and analysis, historical and archeological investigations,
environmental analysis, development of various solution
concepts, and public input meetings as required by GDOT’s
Planning and Development Process (PDP).
Analysis:Approval of this agenda item will allow Hussey Gay Bell to
continue the preliminary engineering work that they have
already started with concept development (Task Order #1) in
2017. This item will be a supplement to the existing contract
with HGB. Task Order #2 will allow Hussey Gay Bell and
DeYoung to complete the PE process and deliver to Augusta a
complete set of construction plans and specifications that can be
bid and built using our standard Procurement processes.
Financial Impact:
Cover Memo
MPO Z230s funds will be used to complete the preliminary
engineering phase of this project. The ARTS MPO identified
federal funding sources to complete Task Order #2. This is a
standard Federal reimbursable expense at 80%. The MPO
approved the use of these funds at their Policy Committee
meeting on June 6, 2019. Federal match at 80% (335,665) and
City of Augusta, Ga match 20% (83,916).
Alternatives:1) Do not approve design and construction plan development
phase and terminate the project.
Recommendation:Approve Supplemental Agreement One and PE phase design
phase (Task Order #2) to Hussey Gay Bell and DeYoung in the
amount of $419,581.00 for the Enhance Operations at Wheeler
Road and Robert C Daniel Project as well as authorize the
Mayor to execute the revised GDOT Project Framework
Agreement as requested by the AED.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING: MPO
Transportation Improvement Program Z230s funds 340-041110-
5212115 TP1809004 (335,665) and 328-041110-
5212115/219828921(83,916)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
PI#12866
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB#TP1809004 (PI#0012866). This request is for
SA1to Hussey Gay Bell and DeYoung in the amount of $419,581.00
for TIP project Enhance Operations at Wheeler Road and Robert C Daniel.
Funding is available in the Transportation Improvement Program funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
225,000$
335,665$
Intersection Safety 83,916$
644,581$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#TP1809004
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
WHEELER ROAD AND ROBERT C DANIEL
TIP Project Funds - Wheeler Rd @ Robert C Daniel Jr Parkway
MPO TIP Funds Z230
1 of 2 1/3/2020
Augusta-Richmond County, Georgia
PI#12866
CPB#TP1809004
CAPITAL PROJECT BUDGET
WHEELER ROAD AND ROBERT C DANIEL
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
Transportation Impvt Program
PI - 0012868 (225,000.00)$ (225,000.00)$
Wheeler Rd @ Augusta West Parkway
(335,665.00)$ (335,665.00)$
Intersection Safety
328-041110-219828921 (83,916.00)$ (83,916.00)$
TOTAL SOURCES: (225,000.00)$ (419,581.00)$ (644,581.00)$
USE OF FUNDS
ENGINEERING - DESIGN
340-041110-52.12115/TP1809004 225,000.00$ 335,665.00$ 560,665.00$
Intersection Safety 83,916.00$ 83,916.00$
328-041110-5212115-219828921
TOTAL USES: 225,000.00$ 419,581.00$ 644,581.00$
MPO TIP Funds Z230
2 of 2 1/3/2020
(SA02 – For changes greater than $20,000) July 2019
tAUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Hussey Gay Bell & DeYoung, entered into a contract with Augusta, Georgia on
10/17/2017, for Engineering Design Services for the Enhanced Operational Efficiency of Various
Intersections Wheeler Road @ Robert C. Daniel Jr., Parkway Project, File Reference No. 17-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by the scope of
the original contract, we desire to submit the following Supplemental Agreement to-wit:
Engineering additional services to extend PE phase (Task Order 2)
It is agreed that as a result of the above described modification the contract amount is increased by
$419,581.00 from $220,634.44 to a new total of 640,215.44.
Any modifications to submittal dates shall be as identified in the attached proposal. This Agreement in
no way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Hussey Gay Bell & DeYoung, hereby agree to said Supplemental Agreement
consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is
hereby made a part of the original contract to be performed under the specifications thereof, and that
the original contract is in full force and effect, except insofar as it might be modified by this Supplemental
Agreement.
This _________ day of _____________, 2020.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA, GEORGIA
Honorable Hardie Davis, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 340-041110- TP1809004
Supplemental Agreement Number: 1
Purchase Order Number: 350539; PI#0012866
Commission Meeting Agenda
1/21/2020 2:00 PM
Enhance Operations Barton Chapel Road @ Gordon Hwy Project
Department:Engineering Dept.
Department:Engineering Dept.
Caption:Motion to approve Supplemental Agreement One and PE design
phase (Task Order #2) to Hussey Gay Bell and DeYoung in the
amount of $408,715 for the Barton Chapel Road @ Gordon Hwy
Project as well as authorize the Mayor to execute the revised
GDOT Project Framework Agreement as requested by the AED.
RFQ 17-127 (Approved by Engineering Services Committee
January 14, 2020)
Background:This project is listed in the Transportation Improvement
Program (TIP) and developed using the 2040 Long Range
Transportation Plan (LRTP). The project will improve the
safety and traffic flow at the intersection of Gordon Hwy and
Barton Chapel Rd by widening the intersection, adding turn
lanes, and improving the traffic signal. Hussey Gay Bell and
DeYoung (HGB) has already gone through the Procurement
RFQ process. In October 2017 Augusta Commission awarded
design services contract to HGB. PE Concept phase (Task Order
#1 which included traffic studies and analysis, historical and
archeological investigations, environmental analysis,
development of various solution concepts, and public input
meetings as required by GDOT’s Planning and Development
Process (PDP)) is completed. Next phase is design and
construction plan development (Task Order #2).
Analysis:Approval of this agenda item allows AED and Hussey Gay Bell
and DeYoung to continue the preliminary engineering design
work that started with concept development (Task Order #1) in
2017. This item will be a supplement to the existing contract
with HGB. Task Order #2 will allow to complete the PE process
and deliver to Augusta a complete set of construction plans and
specifications that can be bid and built using our standard
Procurement processes.Cover Memo
Financial Impact:MPO Z230s funds will be used to complete the preliminary
engineering phase of this project. The ARTS MPO identified
federal funding sources to complete Task Order #2. This is a
standard Federal reimbursable expense at 80%. The MPO
approved the use of these funds at their Policy Committee
meeting on June 6, 2019. Federal funds at 80% ($326,972) and
City of Augusta, Ga match 20% ($81,743-SPLOST).
Alternatives:Do not approve design and construction plan development phase
and terminate the project.
Recommendation:Approve Supplemental Agreement One and PE design phase
(Task Order #2) to Hussey Gay Bell and DeYoung in the
amount of $408,715 for the Barton Chapel Road @ Gordon Hwy
Project as well as authorize the Mayor to execute the revised
GDOT Project Framework Agreement as requested by the AED.
Funds are
Available in the
Following
Accounts:
MPO Transportation Improvement Program Z230s funds 340-
041110-5212115-TP1807001 ($326,972) and 328-041110-
5212115/219828921 ($81,743)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
ENGINEERING DEPARTMENT
Hameed Malik, P.E., Ph D, John Ussery, P.E.,
Director Assistant Director Traffic
Engineering Administration Section
505 Telfair Street - Augusta, GA 30901
(706) 796-5040 – Fax (706) 796-5045
WWW.AUGUSTAGA.GOV
DATE: December 20, 2019
TO: The Honorable Hardie Davis, Jr., Mayor
Members of the Commission
Marion Williams, Chairman, Engineering Services Committee
THROUGH: Jarvis Sims, Interim Administrator
FROM: Hameed Malik, P.E., Ph.D, Director
SUBJECT: Enhance Operations Barton Chapel Road @ Gordon Hwy Project
Extend PE Phase and Approve Revised GDOT PFA
GDOT PI#0012868
CAPTION: Approve Supplemental Agreement One and award extended PE phase
(Task Order #2) to Hussey Gay Bell and DeYoung in the amount of $408,715
for the Barton Chapel Road @ Gordon Hwy Project as well as authorize
the Mayor to execute the revised GDOT Project Framework Agreement as
requested by the AED.
BACKGROUND: This project is listed in the Transportation Improvement Program (TIP) and
developed using the 2040 Long Range Transportation Plan (LRTP). The
project will improve the safety and traffic flow at the intersection of
Gordon Hwy and Barton Chapel Rd by widening the intersection, adding
turn lanes, and improving the traffic signal. Hussey Gay Bell and DeYoung
has already gone through the Procurement RFQ process and was chosen
for PE phase Task Order #1 which included traffic studies and analysis,
historical and archeological investigations, environmental analysis,
development of various solution concepts, and public input meetings as
required by GDOT’s Planning and Development Process (PDP).
Committee Meeting Date:
Commission Meeting Date:
Agenda Item Number:
Approval Letter Date:
Entered into the MuniAgenda by/date
Engineering Administration Section
452 Walker St, Ste 110 - Augusta, GA 30901
(706) 796-5040 – Fax (706) 796-5045
WWW.AUGUSTAGA.GOV
Agenda Item___________
December 20, 2019
Page 2
ANALYSIS: Approval of this agenda item will allow Hussey Gay Bell and DeYoung to
continue the preliminary engineering work that they have already started
with Task Order #1. This item will be a change order addition to the
original contract already in effect for Hussey Gay Bell and DeYoung. Task
Order #2 will allow Hussey Gay Bell and DeYoung to complete the PE
process and deliver to Augusta a complete set of construction plans and
specifications that can be bid and built using our standard Procurement
processes.
FINANCIAL IMPACT: MPO Z230s funds will be used to complete the preliminary engineering
phase of this project. The ARTS MPO identified federal funding
sources to complete Task Order #2. This is a standard Federal
reimbursable expense at 80%. The MPO approved the use of these
funds at their Policy Committee meeting on June 6, 2019. Federal
funds at 80% ($326,972) and City of Augusta, Ga match 20% (81,743).
ALTERNATIVES: 1) Approve Supplemental Agreement One and award extended PE phase
(Task Order #2) to Hussey Gay Bell and DeYoung in the amount of $408,715
for the Enhance Operations at Barton Chapel Road @ Gordon Hwy as well
as authorize the Mayor to execute the revised GDOT Project Framework
Agreement as requested by the AED.
RECOMMENDATION: Approve Alternative Number One.
REQUESTED AGENDA DATE: Committee Meeting: N/A
Commission Meeting: January 7, 2020
FUNDS ARE AVAILABLE IN THE FOLLOWING: MPO Transportation Improvement Program
Z230s funds 340-041110-5212115-TP1807001 (326,972) and 328-041110-
5212115/212828014 (81,743)
JU/vrj
File
Augusta-Richmond County, Georgia
PI# 12868
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to cpb#tp1807001. This request is FOR
SA1 to Hussey Gay Bell and DeYoung in the amount of $408,715.00
for TIP project Enhance Operations at Barton Chapel Rd @ Gordon Hwy Project.
Funding is available in the Transportation Improvement Program funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
279,000$
326,970$
Intersection Safety 81,750$
687,720$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#TP1807001
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
Operational Efficiency of Various Intersections for Augusta, Georgia Project
TIP Project Funds - Barton Chapel Rd @ Gordon Highway
MPO TIP Funds Z230
1 of 2 12/27/2019
Augusta-Richmond County, Georgia CPB#TP1807001
CAPITAL PROJECT BUDGET
Operational Efficiency of Various Intersections for Augusta, Georgia Project
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
Transportation Impvt Program
PI - 0012868 (279,000.00)$ (279,000.00)$
Barton Chapel Rd @ Gordon Hwy Project
MPO TIP Funds Z230 -$ (326,970.00)$ (326,970.00)$
Barton Chapel Rd @ Gordon Highway
Intersection Safety
328-041110-212828014 (81,750.00)$ (81,750.00)$
TOTAL SOURCES: (279,000.00)$ (408,720.00)$ (687,720.00)$
USE OF FUNDS
ENGINEERING - DESIGN
340-041110-52.12115 279,000.00$ 326,970.00$ 605,970.00$
328-041110-212828014 81,750.00$ 81,750.00$
TOTAL USES:279,000.00$ 408,720.00$ 687,720.00$
2 of 2 12/27/2019
Augusta-Richmond County, Georgia
PI# 12868
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to cpb#tp1807001. This request is FOR
SA1 to Hussey Gay Bell and DeYoung in the amount of $408,715.00
for TIP project Enhance Operations at Barton Chapel Rd @ Gordon Hwy Project.
Funding is available in the Transportation Improvement Program funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
279,000$
326,970$
Intersection Safety 81,750$
687,720$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#TP1807001
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
Operational Efficiency of Various Intersections for Augusta, Georgia Project
TIP Project Funds - Barton Chapel Rd @ Gordon Highway
MPO TIP Funds Z230
1 of 2 12/30/2019
Augusta-Richmond County, Georgia CPB#TP1807001
CAPITAL PROJECT BUDGET
Operational Efficiency of Various Intersections for Augusta, Georgia Project
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
Transportation Impvt Program
PI - 0012868 (279,000.00)$ (279,000.00)$
Barton Chapel Rd @ Gordon Hwy Project
MPO TIP Funds Z230 -$ (326,970.00)$ (326,970.00)$
Barton Chapel Rd @ Gordon Highway
Intersection Safety
328-041110-219828921 (81,750.00)$ (81,750.00)$
TOTAL SOURCES: (279,000.00)$ (408,720.00)$ (687,720.00)$
USE OF FUNDS
ENGINEERING - DESIGN
340-041110-52.12115 279,000.00$ 326,970.00$ 605,970.00$
328-041110-219828921 81,750.00$ 81,750.00$
TOTAL USES:279,000.00$ 408,720.00$ 687,720.00$
2 of 2 12/30/2019
Commission Meeting Agenda
1/21/2020 2:00 PM
HAYNE'S STATION, PHASE X SUBDIVISION DEDICATION
Department:Engineering
Department:Engineering
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the Engineering
Department and the Augusta Utilities Department for Hayne's
Station, Phase X. (Approved by Engineering Services
Committee January 14, 2020)
Background:The final plat for Haynes Station, Phase X, was approved by the
Commission on August 20, 2019. The subdivision design and
plat for this section, including the storm drain system, have been
reviewed and accepted by our engineering staff and the
construction has been reviewed by our inspectors. The Utilities
Department has inspected and reviewed the water and sanitary
sewer installations, and hereby requests acceptance of the utility
deed. The Utilities Department has inspected and reviewed
the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. Portions
of this subdivision lie within the 100-year flood plain and
wetlands, which are noted on the final plat. Acceptance of said
utility deed shall dedicate, as required, the water and sanitary
sewer mains along with the applicable easements to Augusta,
Georgia for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into
the County system and after the 18-month maintenance warranty
by the developer/contractor for the road and storm drainage has
expired, all future maintenance and associated costs will be
borne by Augusta, Georgia. By acceptance of the utility deed
and maintenance agreement, all future maintenance and
associated costs for water and sanitary sewer installations will be
borne by Augusta, Georgia, and positive revenue will be
Cover Memo
generated from the sale of water and sanitary sewer taps and
monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements,
and road resolutions submitted by the Engineering and Augusta
Utilities Departments for Haynes Station, Phase X. 2. Do not
approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
ITS Construction & Emergency Repair
Department:Engineering Dept.
Department:Engineering Dept.
Caption:Motion to approve award of the On-Call ITS Construction &
Emergency Repair contract to Southeast Utilities of Georgia,
Inc. Award is contingent upon receipt of signed contracts and
required documents for the AED. RFP #20-100. (Approved by
Engineering Services Committee January 14, 2020)
Background:The Intelligent Transportation System (ITS) Project is currently
being utilized by AED Traffic Engineering (TE). This project
connected numerous traffic engineering devices together
utilizing fiber optics and high speed communications into one
cohesive network. Often times work needs to be done to the
system that requires specialized equipment and training that this
contractor can provide. Also, due to the growth of Augusta,
construction activities can damage portions of the ITS System
that will need immediate repair. This additional resource will
afford AED a practical approach to completing and sustaining
much needed maintenance and repair services in a timely and
efficient manner.
Analysis:This RFP procurement will provide the Augusta Engineering
Department Traffic Division with a highly qualified contractor
to work on the ITS network and repair, replace, and expand the
network as directed. The Augusta Engineering Department
worked through the Procurement RFP process to find the most
qualified consultant to perform these essential services. This will
be an annual contract with the option to extend for three
additional years. RFPs were evaluated December 5, 2019, with
Southeast Utilities of Georgia being the selected firm. Forms
were evaluated based on qualifications, relevant experience, and
the ability to provide the requested services. Unit fees of the
requested primary services from the contractor are listed in the
attachment.Cover Memo
Financial Impact:These services will be provided on an as-needed basis as
directed by AED Traffic Engineering. Funding for these services
will be provided in the TE Annual Budget item General Traffic
Supplies #101041710-5311610.
Alternatives:1) Do not approve annual contract and identify alternative
source for providing covered services.
Recommendation:Approve award of the On-Call ITS Construction & Emergency
contract to Southeast Utilities of Georgia, Inc. Award is
contingent upon receipt of signed contracts and required
documents for the AED.
Funds are
Available in the
Following
Accounts:
101041710-5311610 not to exceed 2020 budget funding
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Request for Proposal
Request for Proposals will be received at this office until Thursday, November 14, 2019 @ 11:00 a.m. for furnishing:
COMMODITY CODE (RFP items may have more parent codes) – RFP ITEM FOR ENGINEERING DEPARTMENT – ANNUAL CONTRACT
RFP Item 20-100 On-Call ITS Construction and Repair 022-912-00; 022-913-00; 022-913-19
RFP Item 20-101 Roadway Striping 022-912-76; 024-550-72
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room
605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, November 1, 2019
@ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for proposal
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material
conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive
or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark
RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 10, 17, 24, 31, 2019
Metro Courier October 10, 2019
OFFICIAL
VENDORS Attachment
"B"
E-Verify
Number
SAVE
Form Original 7
Copies
Fee
Proposal
ATG Communications
5100 Pierce Ct
Evans, GA 30809
Yes 424561 Yes Yes Yes Yes
Southeastern Utilites
1020 Franke Industrial
Dr.
Augusta, GA 30909
Yes 241608 Yes Yes Yes Yes
RFP Item #20-100 On-Call ITS Construction & Repair - Annual Contract
for the Augusta, GA – Engineering Department
RFP Due: Thursday, November 14, 2019 @ 11:00 a.m.
Total Number Specifications Mailed Out: 2
Total packages submitted: 2
Total Noncompliant: 0
20-100 Official Tab Sheet Page 1 of 1
ATG Communications
5100 Pierce Ct
Evans, GA 30809
Southeastern Utilites
1020 Franke Industrial Dr.
Augusta, GA 30909
ATG Communications
5100 Pierce Ct
Evans, GA 30809
Southeastern Utilites
1020 Franke Industrial Dr.
Augusta, GA 30909
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as required
per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS
2. Qualifications & Experience (0-5)20 5.0 5.0 100 100
3. Organization & Approach (0-5)10 5.0 4.5 50 45
4. Scope of Services
A) Ability to repair and construct intelligent transportation system
(ITS) related items such as underground conduit repair or
replacement, electrical conductor repair or replacement, fiber
optic cable repair and installation, fiber optic cable splicing, fiber
optic cable testing, pull box repair and installation, and various
other services necessary to keep ITS network functional.
B) The contractors will need to respond to department requests
within 24 hours of first notification.
(0-5)25 5.0 5.0 125 125
5. Financial Stability (0-5)10 5.0 5.0 50 50
6. References (0-5)5 5.0 5.0 25 25
Within Richmond County 5 5 5 0 25
Within CSRA 5 4 5 20 0
Within Georgia 5 3 0 0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0
All Others 5 1 0 0
30 29.5 370 370
8. Presentation by Team (0-5)10 0 0
9. Q&A Response to Panel Questions (0-5)5 0 0
Lowest Fees 5 10 5 0 50
Second 5 6 5 30 0
Third 5 4 0 0
Forth 5 2 0 0
Fifth 5 1 0 0
Total Phase 2 - (Total Maximum Ranking 15 -
Maximum Weighted Total Possible 125) 5 5 30 50
35 34.5 400 420
RFP Item #20-100 On-Call ITS Construction & Repair - Annual Contract
for the Augusta, GA – Engineering Department
Evaluationi Committee Meeting: Thursday, December 5, 2019 @ 9:00 a.m.
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered
Vendors
Phase 1 Total - (Total Maximum Ranking 30 -
Maximum Weighted Total Possible 375)
Phase 1 Ranking of 0-5 (Enter a number value between 0 and 5)
Scale 0 (Low) to 5 (High)
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Weighted Scores
Procurement DepartmentRepresentative:__Nancy Williams_______________________________________
Procurement Department Completion Date: __12/5/19______________________
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: ______Cumulative________________ Date: __12/5/19
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point
value for the one line only)
To:
�m:
Date:
Subject:
ENGINEERING DEPARTMENT
Hameed Malik, PE, Ph. D., Director
John Ussery, PE, Assistant Director of Traffic
MEMORANDUM
Ms. Geri Sams, Director Procurement
John Ussery, PE, Assistant Director of Traffic, AED
December 16, 2019
2020 Annual Bid -ITS Construction & Emergency Repair Item #20-100
The chart below reflects Traffic Engineering recommendation for Bid Items stated. The recommended bidder has the lowest line item total of the two bids received. Please contact John Ussery at 706-821-1710 for additional information.
[ BID#
20-100
Thank You.
/:sc
DESCRIPTION --=r _____ A_W_ARD __ T_O_: ____ __J
ITS Construction & Emergency Repair Southeast Utilities of Georgia, Inc.
cc: John Ussery, Assistant Director of Traffic Engineering, AED Guy Shepherd, Manager Streetlight Maintenance, Signs & Striping Arthur Jacobs, Crew Supervisor Markings File
Engineering Division -Administration Section 424 Walker St, Ste 110-Augusta, GA 30901 (706) 796-5040 -Fax (706) 796-5045WWW.AUGUSTAGA.OOV
Advanced Technology Group
5100 Pierce Ct
Evans, GA 30809
Southeast Utilities of Georgia
1020 Franke Industrial Drive
Augusta, GA 30909
Hameed Malik
Engineering John Ussery
Traffic Engineering Treza Edwards
Compliance
Bid Item #20-100
On-Call ITS Construction & Repair
Engineering Department
Mailed 10/10/19
Bid Item #20-100
On-Call ITS Construction & Repair
Engineering Department
Bid Due: Thurs. 11/14/19 @ 11:00 a.m.
Page 1 of 1
Bid Item #20-100
On-Call ITS Construction & Repair
Commission Meeting Agenda
1/21/2020 2:00 PM
Motion to Authorize Condemnation
Department:Engeering Department
Department:Engeering Department
Caption:Motion to authorize condemnation to acquire title of a portion
of property for permanent easement (Parcel 154-0-213-00-0)
2430 Tobacco Road, Lot E. (Approved by Engineering
Services Committee January 14, 2020)
Background:The City has been unable to reach an agreement with the
property owner and therefore seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property.
The required property consists of 600 square feet of permanent
easement. The appraised value is $450.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 514043490-5411120 J/L 81500100-5411120
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
Motion to Authorize Condemnation
Department:Engeering Department
Department:Engeering Department
Caption:Motion to authorize condemnation to acquire title of a portion
of property for permanent easement and temporary construction
easement (Parcel 153-0-414-00-0) 3724 Tahitian Trail.
(Approved by Engineering Services Committee January 14,
2020)
Background:The City has been unable to reach an agreement with the
property owner and therefore seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property.
The required property consists of 3,321 square feet of permanent
easement and 4,706 square feet of and temporary construction
easement. The appraised value is $1,065.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 514043490-5411120 J/L 81500100-5411120
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
Renaming of River Shoals Parkway to Topgolf Way
Department:Information Technology Department
Department:Information Technology Department
Caption:Motion to approve the renaming of River Shoals Parkway to
Topgolf Way.(Approved by Engineering Services Committee
January 14, 2020)
Background:Jordan Trotter Commercial Real Estate Firm, on behalf of the
TOPGOLF USA AG, LLC, requests a road name change for
River Shoals Parkway to be renamed to Topgolf Way.
Analysis:Historical • From research and information received from
Historic Augusta Inc, along with various internet research there
was no findings of significance to River Shoals Parkway. Road
Continuity • It is recommended that road names should avoid
transitioning at any given geographic point. Following
Augusta’s Road Naming Policy, developments are permitted to
request a road name change to signify a commitment to the
Augusta Community. A precedent was set in the Village at
Riverwatch with the renaming of a portion of Alexander Drive
which was renamed Cabela Drive in 2013. Topgolf Way was
acceptable to our standards. Renaming River Shoals Parkway
would ensure a continuous road name. Acceptability • Property
Owners: 3 of 3 property owners are in agreement with the
proposed change as indicated in the provided supporting
documents. • Emergency Services: Approval from the minimum
2 of 3 emergency services departments was received
Financial Impact:None
Alternatives:
Recommendation:Approve the renaming of River Shoals Parkway to Topgolf
Way.Cover Memo
Funds are
Available in the
Following
Accounts:
Cost for replacement of street name signs will be paid for by the
requestor.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month – 2:00 p.m. Committee meetings: Second and last Tuesdays of each month – 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
__________ Commission
__________ Public Safety Committee
__________ Public Services Committee
__________ Administrative Services Committee
__________ Engineering Services Committee
__________ Finance Committee
Contact Information for Individual/Presenter Making the Request:
Name: ______________________________________________________________
Address: ____________________________________________________________
Telephone Number: ___________________________________________________
Fax Number: _________________________________________________________
E-Mail Address: ______________________________________________________
Please send this request form to the following address:
Ms. Lena J. Bonner Telephone Number: 706-821-1820 Clerk of Commission Fax Number: 706-821-1838 Suite 220 Municipal Building E-Mail Address: nmorawski@augustaga.gov 535 Telfair Street Augusta, GA 30901
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk’s Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-minute time limit will be allowed for presentations.
X
Date of Meeting _____________
Date of Meeting _____________
Date of Meeting _____________
Date of Meeting _____________
Date of Meeting 01/14/2020
Date of Meeting _____________
Michele Pearman (IT-GIS)
535 Telfair St. Bldg 2000
706-945-4568
pearman@augustaga.gov
Caption/Topic of Discussion to be placed on the Agenda: Renaming River Shoals Parkway to Topgolf Way
Information Technology Department
Tameka Allen • Director
Gary Hewett • Deputy Director
Reggie Horne • Deputy Director
Augusta Richmond County Government Information Technology Department • GIS Division 525 Telfair St 3rd Floor – Physical 530 Greene Street A-101 – Mailing Augusta, GA 30901 Augusta, GA 30901
OFFICE: (706) 821-2843 FAX: (706) 826-4753 EMAIL: gisaddressing@augustaga.gov
WWW.AUGUSTAGA.GOV
Date: January 3, 2020 To: Engineering Services Committee For Action By: The Augusta Commission From: Michele Pearman GIS Manager Re: Road Name Change of River Shoals Parkway to Topgolf Way Mrs. Michele Pearman, GIS Manager/ Addressing Coordinator, talked with the petitioner, Mr. Troy Jordan, Jordan Trotter Commercial Real Estate Firm, on behalf of the TOPGOLF USA AG, LLC and discussed with him the criteria for having a road renamed. Finding that the road renaming generally fell under the guidelines for the Augusta Richmond County Street Renaming Policy, a petition was prepared by staff and given to the petitioner so that they could obtain the required 66% (two-thirds) signatures needed to rename the road. The petition having been returned to this office, the renaming request was reviewed using the criteria of the Augusta Richmond County Street Renaming Policy. Staff findings are as follows: The existing road name of River Shoals Parkway appears to have no significance in Augusta, Georgia. The road name change does appear to pass the test of continuity. It is proposed that the entire length of River Shoals Parkway be renamed to Topgolf Way and therefore, the third criteria should be considered; The road name change is acceptable to all property owners addressed to River Shoals Parkway, with the standards requiring a minimum of 66% of the adjoining property owners (66%, or 2 of 3 adjoining property owners, have approved the name change) along River Shoals Parkway. It is therefore, staff’s recommendation that the Engineering Services Committee recommend to the Augusta Commission that the road name be changed in accordance with the Augusta Richmond County Street Renaming Policy. cc: Sean Frantom, Commission Member, District 7 John Clarke, Commission Member, District 10
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Jones Communications of GA Comcast Service Center 105 River Shoals Parkway Augusta, GA 30909 RE: TPN: 008-0-014-00-0 105 RIVER SHOALS PKWY Dear Augusta-Richmond County Property Owner,
Tameka Allen • Director Gary Hewett • Deputy Director Reggie Horne • Deputy Director
The Augusta GIS Division is the agency responsible for the approval and assignment of road names and addresses as well as their reassignment, if necessary. Authority for this function is conferred by Georgia Code 46-5-122, as amended. Pursuant to the Augusta Road Naming and Addressing Ordinance, a system to assign addresses and road names has been implemented to aid the rapid response of the emergency 911 communication network and to assist the police, fire, and ambulance services in locating your property quickly in case of an emergency. Utility, Post l, and other services benefit from an accurate addressing assignment system. Mr. Troy Jordan with the Jordan Trotter Commerical Real Estate Group, has presented to us the proposal to rename River Shoals Parkway to Top Golf Drive, future site of the Top Golf entertainment complex in the Villages at Riverwatch. We have received an approval letter signed by James A. Macke, Vite President, Government Affairs on July 12, 2019 and our office is compelled to notify you of how you may/may not be affected. Should the proposal be approved by the Augusta Commission, your associated situs (location) address (es) would change to reflect the new road name. A notice would be sent out at the time the situs address is changed. I have enclosed a map oflocation. If you have questions and/or concerns, please call my office within the Information Technology Department -GIS Division at (706) 945-4568 or emailing to gisaddressing@augustaga.gov . Sincerely,
Michele Pearman GIS Manager/ Addressing Coordinator Enc
Augusta Richmond County Government Information Technology Department• GIS Division 525 Telfair St 3rd Floor-Physical 530 Greene Street A-101-Mailing Augusta, GA 30901 Augusta, GA 30901 OFFICE: (706) 821-2843 FAX: (706) 826-4753 EMAIL: gisaddressing@augustaga.gov WWW.AUGUSTAGA,GOV
Information Technology Department
Tameka Allen • Director
Gary Hewett • Deputy Director
Reggie Horne • Deputy Director
Augusta Richmond County Government Information Technology Department • GIS Division 525 Telfair St 3rd Floor – Physical 530 Greene Street A-101 – Mailing Augusta, GA 30901 Augusta, GA 30901
OFFICE: (706) 821-2843 FAX: (706) 826-4753 EMAIL: gisaddressing@augustaga.gov
WWW.AUGUSTAGA.GOV
January 3, 2020 Jones Communications of GA Comcast Service Center 105 River Shoals Parkway Augusta, GA 30909 RE: TPN: 008-0-014-00-0
105 RIVER SHOALS PKWY Dear Augusta-Richmond County Property Owner, This is the second notice due to a modification requested by the applicant, for the rename of River Shoals Parkway to Topgolf Way (previously submission was Drive). Please contact our office immediately should this present an issue with your approval letter received on July 12, 2019. The Augusta GIS Division is the agency responsible for the approval and assignment of road names and addresses as well as their reassignment, if necessary. Authority for this function is conferred by Georgia Code 46-5-122, as amended. Pursuant to the Augusta Road Naming and Addressing Ordinance, a system to assign addresses and road names has been implemented to aid the rapid response of the emergency 911 communication network and to assist the police, fire, and ambulance services in locating your property quickly in case of an emergency. Utility, Postal, and other services benefit from an accurate addressing assignment system. Mr. Troy Jordan with the Jordan Trotter Commerical Real Estate Group, has presented to us the proposal to rename River Shoals Parkway to Topgolf Way, future site of the Topgolf entertainment complex in the Villages at Riverwatch. We have received an approval letter signed by James A. Macke, Vice President, Government Affairs on July 12, 2019 and our office is compelled to notify you of how you may/may not be affected. Should the proposal be approved by the Augusta Commission, your associated situs (location) address (es) would change to reflect the new road name. A notice would be sent out at the time the situs address is changed. I have enclosed a map of location. If you have questions and/or concerns, please call my office within the Information Technology Department – GIS Division at (706) 945-4568 or emailing to gisaddressing@augustaga.gov . Sincerely,
Michele Pearman GIS Manager / Addressing Coordinator Enc
From:Sanita Cheatham
To:James L.. Perkins; Augusta GA GIS-Addressing; Patrick ClaytonSubject:RE: Approve: River Shoals Parkway Renaming
Date:Friday, July 26, 2019 10:21:38 AM
Attachments:image001.png
Augusta 911 has no issues with renaming street.
Sanita Cheatham
Assistant Director
Augusta 911 Center
911 4th Street
Augusta, GA 30901
Work #: (706)821-1211
Fax #: (706)821-1213
From: James L.. Perkins <JPerkins@augustaga.gov>
Sent: Thursday, July 25, 2019 2:36 PM
To: Augusta GA GIS-Addressing <gisaddressing@augustaga.gov>; Patrick Clayton <PClayton@augustaga.gov>; Sanita Cheatham
<SCheatham@augustaga.gov>
Subject: RE: Approve: River Shoals Parkway Renaming
Fire Department has no objections
Captain James Perkins
NFPA Certified Fire Plans Examiner
Augusta Fire Department Office of Fire Prevention
3117 Deans Bridge Rd.
Augusta, GA 30906
Office (706) 821-1641
From: Augusta GA GIS-Addressing <gisaddressing@augustaga.gov>
Sent: Thursday, July 25, 2019 2:34 PM
To: Patrick Clayton <PClayton@augustaga.gov>; James L.. Perkins <JPerkins@augustaga.gov>; Sanita Cheatham <SCheatham@augustaga.gov>
Subject: Approve: River Shoals Parkway Renaming
IT-GIS has received a request for road renaming, an agenda item will be submitted with recommendation to approve in accordance to our
Road Naming Policy.
Action:
Renaming of River Shoals Parkway to Top Golf Drive
There is already a precedent set in this area for renaming in honor of corporate commitment to the Augusta community with Cabela’s
(Cabela Drive previously a portion of Alexander Drive).
Approval:
As an emergency department, IT-GIS requests concurrence with the recommendation for approval of the renaming of River Shoals
Parkway to Top Golf Drive. Please respond back to this email.
Location & Map:
River Shoals Parkway is off of Riverwatch Parkway and terminates in the Village at Riverwatch, at the new development’s location.
RESOLUTION
WHEREAS: Jordan Trotter Commercial Real Estate Firm, on behalf of the TOPGOLF USA AG, LLC, initiated a request for a Road Name Change for River Shoals Parkway to be renamed to Topgolf Way.
WHEREAS: The existing public road name of River Shoals Parkway appears to have no significance in the area; WHEREAS: It is proposed that the entire portion of the River Shoals Parkway, from Riverwatch
Parkway to its termination into the new development of Topgolf in the Village at
Riverwatch, be renamed to Topgolf Way; WHEREAS: The renaming request is acceptable to the minimum requirement of 66% of the adjoining property owners (66%, or 2 or 3 adjoining property owners, have
approved the name change) for River Shoals Parkway;
WHEREAS: This road name change request is being made to honor the commitment Topgolf, known as TOPGOLF USA AG, LLC; now has to the Augusta community;
NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION:
THEREFORE: Let it be known that Augusta, Georgia does hereby adopt the road name change of Topgolf Way, from Riverwatch Parkway to the termination into the Topgolf Complex in the Village at Riverwatch, to Topgolf Way. Traffic Engineering is to
be notified of the name change and road signs should be erected accordingly.
_________________________________ _________________________________ Lena Bonner, Clerk of Commission Tameka Allen, Chief Information Officer
_________________________________ Hardee Davis Jr., Mayor
CERTIFICATE
The undersigned qualified and acting Clerk of the Augusta Commission certifies that the foregoing
is a true and correct copy of a resolution adopted at a legally convened meeting of the Augusta
Commission held on _______________________________________.
______________________________
Lena Bonner, Clerk of Commission
______________________________ Date
Commission Meeting Agenda
1/21/2020 2:00 PM
Wheeler Road Multimodal Corridor Project
Department:Engineering Dept.
Department:Engineering Dept.
Caption:Motion to approve Supplemental Agreement One and PE
Design Phase (Task Order 2) to Hussey Gay Bell and DeYoung
(HGB) in the amount of $836,591 for the Wheeler Road
Multimodal Corridor Project as well as authorize the Mayor to
execute the revised GDOT Project Framework Agreement as
requested by the AED. RFQ 17-127 (Approved by
Engineering Services Committee January 14, 2019)
Background:This project is listed in the Transportation Improvement
Program (TIP) and developed using the 2040 Long Range
Transportation Plan (LRTP). The project will improve the
traffic flow along Wheeler Rd by improving turning lanes and
storage, modifying traffic signals, and installing sidewalk and
ADA improvements. Hussey Gay Bell and DeYoung
(HGB) was selected for Design Engineering through the
Procurement RFQ process. In October 2017 Augusta
Commission awarded design services contract to HGB. PE
Concept Phase (Task Order #1) which included traffic studies
and analysis, historical and archeological investigations,
environmental analysis, development of various solution
concepts, and public input meetings as required by GDOT’s
Planning and Development Process (PDP).
Analysis:Approval of this agenda item allows AED and HGB to continue
the engineering design work that started with Concept
Development (Task Order #1)in 2017. This item is supplement
to existing contract with HGB. Task Order #2 will allow Hussey
Gay Bell and DeYoung to complete the PE process and deliver
to Augusta a complete set of construction plans and
specifications that can be bid and built using our standard
Procurement processes.
Financial Impact:
Cover Memo
MPO Z230s funds will be used to complete the preliminary
engineering phase of this project. The ARTS MPO identified
federal funding sources to complete Task Order #2. This is a
standard Federal reimbursable expense at 80%. The MPO
approved the use of these funds at their Policy Committee
meeting on June 6, 2019. Federal match at 80% (669,273), City
of Augusta, Ga match 20% (167,318).
Alternatives:1) Do not approve and close the project without completing
needed improvements.
Recommendation:Approve Supplemental Agreement One and PE Design Phase
(Task Order 2) to Hussey Gay Bell and DeYoung (HGB) in the
amount of $836,591 for the Wheeler Road Multimodal Corridor
Project as well as authorize the Mayor to execute the revised
GDOT Project Framework Agreement as requested by the AED.
Funds are
Available in the
Following
Accounts:
MPO Transportation Improvement Program Z230s funds 340-
041110-5212115 /JL TP1807002 (669,273) and 328-041110-
5212115/JL 219828921 (142,116) and /JL 219824905(25,202)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
(SA02 – For changes greater than $20,000) July 2019
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Hussey Gay Bell & DeYoung, entered into a contract with Augusta, Georgia on
10/17/2017, for Engineering Design Services for the Wheeler Road Multimodal Corridor Project, File
Reference No. 17-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by the scope of
the original contract, we desire to submit the following Supplemental Agreement to-wit:
Engineering additional services to extend PE phase (Task Order 2)
It is agreed that as a result of the above described modification the contract amount is increased by
$836,591.00 from $636,840.46 to a new total of $1,473,431.46.
Any modifications to submittal dates shall be as identified in the attached proposal. This Agreement in
no way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Hussey Gay Bell & DeYoung, hereby agree to said Supplemental Agreement
consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is
hereby made a part of the original contract to be performed under the specifications thereof, and that
the original contract is in full force and effect, except insofar as it might be modified by this Supplemental
Agreement.
This _________ day of _____________, 2020.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA, GEORGIA
Honorable Hardie Davis, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 340-041110- TP1807002
Supplemental Agreement Number: 1
Purchase Order Number: 350536; PI#0012867
Augusta-Richmond County, Georgia
PI#12867
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB#TP1807002 (PI#0012867). This request is for
SA1to Hussey Gay Bell and DeYoung in the amount of $836,591.00
for TIP project Enhance Operations at Wheeler Road Multimodal Corridor (I-20) project.
Funding is available in the Transportation Improvement Program funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
750,000$
669,273$
Intersection Safety 142,116$
Traffic Improvements 25,202$
1,586,591$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#TP1807002
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
WHEELER ROAD MULTIMODAL CORRIDOR (I-20)
TIP Project Funds - Wheeler Rd @ Robert C Daniel Jr Parkway
MPO TIP Funds Z230
1 of 2 1/3/2020
Augusta-Richmond County, Georgia
PI#12867
CPB#TP1807002
CAPITAL PROJECT BUDGET
WHEELER ROAD MULTIMODAL CORRIDOR (I-20)
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
Transportation Impvt Program
PI - 0012868 (750,000.00)$ (750,000.00)$
Wheeler Rd @ Augusta West Parkway
(669,273.00)$ (669,273.00)$
Intersection Safety
328-041110-219828921 (142,116.00)$ (142,116.00)$
Traffic Improvements (25,202.00)$ (25,202.00)$
328-041110-219824905
TOTAL SOURCES: (750,000.00)$ (836,591.00)$ (1,586,591.00)$
USE OF FUNDS
ENGINEERING - DESIGN
340-041110-52.12115/TP1807002 750,000.00$ 669,273$ 1,419,273$
Intersection Safety
328-041110-219828921 142,116$ 142,116$
Traffic Improvements 25,202$ 25,202$
328-041110-219824905
TOTAL USES: 750,000.00$ 836,591.00$ 1,586,591.00$
MPO TIP Funds Z230
2 of 2 1/3/2020
Commission Meeting Agenda
1/21/2020 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting and the
Special Called meetings of the Augusta
Commission held January 8, and January 14, 2020.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
CALLED MEETING COMMISSION CHAMBER
January 8,2020
Augusta Richmond County Commission convened at 12:00 Noon, Wednesday, January 8,
2020, the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. B. Williams, Garrett, Sias, Frantom, M. Williams, D. Williams, Hasan
and Clarke, members of Augusta Richmond County Commission.
ABSENT: Hons. Davis, member of Augusta Richmond County Commission.
Mr. Mayor: All right, we're going to call this meeting to order. Everybody had a great
Christmas and a prosperous New Year on its way. I recognize Attorney Brown.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. Brown: Good morning, Mr. Mayor, Commissioners. We request to go, we
request a motion to enter into executive session for the purpose of discussing real estate,
personnel and litigation.
Mr. Garrett: So moved.
Mr. Hasan: Second.
Mr. Mayor: Voting.
Mr. Frantom, Mr. M. Williams and Mr. Clarke out.
Motion carries 6-0.
IEXECUTTVE SESSTON]
Mr. Mayor: We're going to reconvene our special called meeting. The Chair recognizes
Attorney Brown.
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. Brown: Mr. Mayor, Commission, we would request a motion to execute the
Closed meeting affidavit.
Mr. Sias: So move.
Mr. Frantom: Second.
Mr. Mayor: Voting.
Mr. Mayor: Unless you mute the mikes they are always hot.
Mr. Fennoy out.
Motion carries 8-0.
Mr. Mayor: The Chair recognizes Attomey Brown for the reading of a motion.
Mr. Brown: We would request a motion to approve an increase of $251000 in the
annual salary of Chief Christopher James in compensation of his roles as Augusta Richmond
County Fire Chief and EMA Director pending his execution of release of claims.
Mr. Sias: So move.
Mr. M. Williams: (inaudible) a roll call vote.
Mr. Mayor: Sure. The commissioner from the 9ft has requested a ro11 call vote. Madam
Clerk.
The Clerk: Mr. Clarke.
Mr. Clarke: Yes.
The Clerk: Ms. Davis absent. Mr. Fennoy absent. Mr. Frantom.
Mr. Frantom: Yes, ma'am.
The Clerk: Mr. Garrett.
Mr. Garrett: Yes.
The Clerk: Mr. Hasan.
Mr. Hasan: Yes.
The Clerk: Mr. Sias.
Mr. Sias: Yes, ma'am.
The Clerk: Mr. Bobby Williams.
Mr. B. Williams: Yes.
The Clerk: Mr. Dennis Williams.
Mr. D. Williams: Yes.
The Clerk: Mr. Marion Williams.
Mr. M. Williams: No.
Mr. M. Williams votes No. Mr. Fennoy out.
Motion carries 7-1.
Mr. Mayor: Attomey Brown.
Mr. Brown: Motion to adopt lease agreement regarding Fire Station #9 on Sand Bar
Ferry Road between Augusta, Georgia and the East Augusta Brotherhood Association.
Mr. Frantom: So moved.
Mr. Garrett: Second.
Mr. Mayor: Motion and a second. Voting.
Mr. Fennoy out.
Motion carries 8-0.
Mr. Mayor: Recognize Attorney Brown.
Mr. Brown: Motion to approve stadium master lease by and among Augusta, Georgia
and the owner, as owner and lessor and the Development Authority of Augusta, Georgia as
lessee and sub-lessor and to authorize the Mayor and the Clerk to execute all necessary
documents under the guidance of Augusta Law Department.
Mr. M. Williams: So move.
Mr. Garrett: Second.
Mr. Mayor: A motion and a second. Voting.
Mr. Fennoy out.
Motion carries 8-0.
Mr. Mayor: I think all the business that is before us, be that the last motion that was voted
on by this body will be the beginning of an incredible partnership between the City of Augusta,
the Economic Development Authority and an organization by the name of C4 Live and a press
release is eminent announcing a ten-year partnership to bring entertainment programming to the
historic Lake Olmstead Stadium throughout the year including the week of the Masters Golf
Toumament with the first kick off during the week of Masters Apil2020. This body along with
our partner the EDA and my trusted Mayor Pro Tem have done an incredible job of bringing this
opportunity to us and we're excited about it. So at the top of the year the City's moving forward.
Thank you. All right. I think we'll adjourn that meeting.
Mr. Sias: Do you need a motion? So move.
Mr. Mayor: I appreciate it anyway. I'm going to come for you for another one in a minute.
A1l right, Madam Clerk, I think it's time to call to order ourregular commission meeting, Tuesday,
January 8th.
The Clerk: Yes, sir.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on
January 8,2020.
Clerk of Commission
Commission Meeting Agenda Commission Chambe r - ll$l2020
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Frantom, M.
Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond
County Commission. Absent: Hon. Fennoy, member of Augusta Richmond County
Commission.
INVOCATION: Reverend Anthony Booker, pastor, New Hope Baptist church
PLEDGE OF ALLEGIANCE TO THE FLAG OF TI{E TINITED STATES OF AMERICA.
RECOGNITION(S)
Years of Service
A. congratulations! December Years of service Recipients. Item
Action:
None
lH ItemApprovatsheet.htmt
Motions
Y:li" Motion rextr ype
Made Seconded MotionBy By Result
Presentations are made to the
December Years of Service
Recipients.
Five (5) minute time limit per deleeation
DELEGATIONS
B. Ms. Zelina WaDutumi regarding hosting a "Hiring Event" in Augusta on
January 16th for Department of Juvenile Justice at the May Park Community
Center.
Item
Action:
None
B 2020-08-01 Z. Wa-Dutumio00l.pdf
E ltemApprovalsheet.html
Motions
Motion Motion Text
r ype
Presentation is made bY Ms.
WaDutumi.
Seconded Motion
By Result
Made
By
C.Mr. Moses Todd - address MOU and/or contracts
River Keepers relative to storm water, sanitary sewer,
with Augusta Savannah
and drinking water.
Item
Action:
None
lE ItemAnprovalsheet.html
Motions
Motion
Type Motion Text
Presentation is made by Mr.
Todd.
1B 2OIO-01-01 Current CSRA HUMANE SOCIETY INC LEASC.Ddf
lF CSR{ Humane Societv Inc Rqt.0ool.ndf
IB ItemApnrovalSheet.html
Motions
Motion
- """.. Motion Text'l'vne
Made Seconded Motion
By By Result
Made
By
Seconded Motion
By Result
D. Mr. Jeff C. Coffey regarding extending current lease agreement with the Item
CSRA Humane Society, Inc. of the old City Stockade. Action:
None
Mr. Jeff CoffeY did not apPear
before the Commission.
E. Presentation by Trey Allen, 12th Congressional Rep. of GA State Board of Item
Education. He will speak on the Georgia Film Academy, tasked with creating a Action:
workforce for the film industry in Georgia and the opportunities (JLEC, 401 None
Walton Way) can help bring to our area. (Requested by Mayor Pro Tem
Sean Frantom)
B ltemApprovalsheet.html
Motions
Motion *r^r:^_ ,T,___r Made Seconded MotionType Motion Text By By Result
Presentation is made by Mr.
Irey Allen.
CONSENT AGENDA
(Item l)
PETITIONS AND COMMUNICATIONS
l. Motion to approve the minutes of the regular meeting and the special called Item
meeting of the Augusta Commission held on December 17,2olg. Action:
Approved
IB Resular Commission MeetinlDecember 17 20l9.odf
[B Called Commission Meetinr Decemher 17 2Ol0 ndf
B ItemAoprovalsheet.html
Motions
[]jt1" Motion Text Made By Seconded By Motion
I YPe ' ---- -r Result
Motion to
Approve *r^,,"_*.- n ::#T;ffi ;:#il:Tff:* passes
Motion Passes 9-0. "
****END CONSENT AGENDA?K'. **
AUGUSTA COMMISSION
u8t2020
REGULAR AGENDA
u8t2020
(Items 2-7)
PUBLIC SERVICES
2.
New Ownership: A.N.20-01: A request by Sung Kim for an on premise Item
consumption Beer & Wine License to be used in connection with Harbor Inn Action:
Seafood located at 3404 Wrightsboro Rd. There will be Sunday Sales. Approved
District 5. Super District 9.
B AN.zo-ot.ndr
E ltemAoorovalSheet.html
Motions
$]11"' Motion rext Made By seconded By fffi,tl'r ype
Motion to commisioner commissionerApprove approve' Sean Frantom Brandon Garrett rasses
Motion Passes 9-0. "
ADMINISTRATIVE SERVICES
3. Motion to approve postponing the demolition of this building (former JLEC, Item
401 Walton Way) for one year and revisit the issue at the end of each year Action:
with aL update from the CVB and Juvenile Court in their continued Approved
partnership for use of the building. (Approved by Administrative Services
Committee December 10, 20L9, no action taken by the Commission on
December 17r20191 requested by Commissioner Brandon Garrett)
{B ItemAporovalSheet.html
Motions
Motion , rf,- r- n-- cr^-^-r^r n-- Motion:""'"- Motion Text Made By Seconded ByTvne I'rvtrv, r !^f Result
Motion to approve
postponing the commissioner commisionerApprove demolition of the old ;:";^:X;-* i':;]il;; Passes
JLEC for one year. Brandon Garrett Sean Frantom
Motion Passes 9-0.
ENGINEERING SERVICES
4. Discuss storm water and flooding issues. (Requested by Commissioner Item
John clarke) *"r.f"Tll3;
lB ItemAoorovalSheet.html
Motions
X:j*1"' Motion Text Made By seconded By fffil'l'ype
Motion to refer this
item to the next Commissioner
Defer Engineering service, commisioner
.. sean Frantom Brandon Passes
uommrfiee meetlng. uarrefi
Motion Passes 9-0.
5. Approve and authorize the Engineering Department (AED) to purchase 30.55 Item
Wetland mitigation credits at a total cost of $442,975.00 ($14,500 per Action:
mitigation credit) from the Merry Land Properties, LLC (Phinizy Swamp Approved
Mitigation Bank) to mitigate wetland impacts as determined necessary by the
US Army Corps of Engineers in regards to the Lake Olmstead/Warren
Dredging Project. Requested by AED.
[B Auqusta Eneineerins Wetland 11.25,19 Ouote,odf
B Lake Olmstead 12.26.19 CPB.xlsx
B ltemAporovalsheet.html
Motions
X:jl"' Motion Text Made By Seconded By MotionIype -.---- -'t ----"--- -r Result
Motion to
Approve "ppi;;;: !;;iT;;ffi ;:#il:H;:.. Passes
Motion Passes 9-0. ""*t'I rs,rvrrr urorr\r,' \JC'rrwLL
6. Community update on the 2020 Transportation Investment Act (TIA). Item
(Requested by Commissioner Sammie Sias - referred from the December Action:
17 Commission meeting) None
lB Asenda Item Com. Sias.odf
lB ItemAoorovalsheet,html
Motions
Motion Made Seconded Motioni;;- Motion rext By By Result
An update on the TIA projects
is given.
ADDENDUM
7. Motion to approve Housing and Community Development Department's Item
(HCD's) to provide HOME funding to assist one (1) low to moderate income Action:
homebuyer with gap financing, down payment and closing cost to purchase Approved
home. (Requested by Commissioner Sammie Sias)
lB ItemAoorovrlsheet.html
Motions
Motion Made Seconded Motioni;;;- Motion Text By By Resurt
Unanimous consent is given to
add this item to the agenda.
Motions
Pjt1" Motion Text Made By seconded By MotionType Result
Motion to .
Approve ,ppi;: S:#T;ffi ;:#illxffi:.. Passes
Motion Passes 9-0. '
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
8. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
Item
Action:
None
www.augustaga.qov
CALLED MEETING COMMISSION CHAMBER
January 14,2020
Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, January 14,
2020, the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. B. Williams, Sias, Fennoy, Frantom, M. Williams, D. Williams, Hasan
and Clarke, members of Augusta Richmond County Commission.
ABSENT: Hons. Davis and Garrett, members of Augusta Richmond County Commission.
The Mayor called the meeting to order.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. Brown: I would request that we go into an executive session to discuss pending
and potential litigation, real estate and personnel.
Mr. Frantom. So moved.
Mr. Hasan: Second.
Motion carries 8-0.
IEXECUTTVE SESSTON]
Mr. Mayor: Okay, the Chair recognizes Attomey Brown.
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. Brown: Mr. Mayor, we would request a motion to execute the closed meeting
affidavit.
Mr. Frantom: So moved.
Mr. Sias: Second.
Mr. Mayor: Voting.
Motion carries 8-0.
Mr. Mayor: All right, and I think there's more work that needs to be done with regards to
the matter that we discussed and so we'll continue that until our next executive session. Okay?
All right.
Mr. Brown: Thank you, Mr. Mayor.
Mr. Mayor: Thank you. All right. Our meeting is adjourned.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on
January 14,2020.
Clerk of Commission
Commission Meeting Agenda
1/21/2020 2:00 PM
District 2 appointments
Department:
Department:
Caption:Motion to approve the appointment of Ms. Ronic West to the
Augusta Aviation Commission and Mr. Christopher Mulliens to
ARC Library Board of Trustees representing District 2.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
Entertainment Zone Right-of-Way Encroachment
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve Planning & Development Department
recommendations to amend Augusta, Georgia Code,
SIDEWALK ENCROACHMENTS, Section 3-8-11 so as
provide regulations for right-of-way encroachments / sidewalk
café, definitions to include entertainment zone, permit
requirements, and general regulations, to Waive the Second
Reading, and to provide an effective date. (No
recommendation from Public Services Committee January
14, 2020)
Background:At the November 6, 2018, regular meeting the Commission
approved the recommendations outlined by Commissioner
Frantom and the Entertainment Zone Committee regarding the
defined entertainment zone area, an amendment to the noise
ordinance, encroachment on the sidewalks, and the use of food
trucks….The current Sidewalk Encroachment ordinance
(Section 3-8-11), under certain conditions, allows for the use of
the sidewalk for the placement of planters, merchandise, and
table and chairs in front of restaurants…. During 2019, the
Entertainment Zone Committee met several times,
predominantly to discuss the placement of tables and chairs on
the sidewalks. It was determined that the current ordinance
needs to be updated.
Analysis:The current sidewalk ordinance is dated and does not include
regulations required to effectively administer the code. The
proposed amendments provides for conducting business on
certain public sidewalks, defines the Entertainment Zone
boundaries, and outlines the permitting process to include an
annual regulatory fee.
Financial Impact:The proposed Ordinance amendment includes a $25.00
application fee and an annual $25.00 regulatory fee.
Cover Memo
Alternatives:Do not approve.
Recommendation:Approval
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
INDEMNITY STATEMENT
Right-of-Way Encroachment / Sidewalk Café Permit
WHEREAS, _____________________________________________has submitted an application for a
Right-of-Way Encroachment Permit / Sidewalk Café Permit to Augusta, Georgia, in connection with
____________________________________________________________________ business located at
_____________________________________________________________________Augusta, Ga; and
WHEREAS, conducting Sidewalk Café business on public right-of-way is allowed only through a
permitting process; and
NOW, THEREFORE, in consideration of Augusta, Georgia, issuing a Right-of-Way Encroachment
Permit / Sidewalk Café Permit for the use of public property as provided for in Augusta, GA. Code,
Section 3-8-11, Right-of-Way Encroachment Permit / Sidewalk Café Permit,
_________________________________________________shall indemnify and save harmless Augusta,
Georgia, the Augusta Commission, and their employees, agents, elected officials and officers, against any
and all damages to property or injuries to or death of any person or persons, and shall defend, indemnify
and save harmless Augusta, Georgia, the Augusta Commission, and their employees, agents, elected
officials and officers, from any and all claims, demands, suits, actions or proceedings of any kind of
nature, of or by anyone whomsoever, in any way resulting from or arising out of Augusta, Georgia,
approving said Right-of-Way Encroachment Permit / Sidewalk Café Permit dated, _______________,
20__________, and submitted by ___________________________________ .
This Indemnity Agreement is binding on the applicant / business _____________________________
_________________________________________who agrees that said permit is non-transferable, and
that said permit will expire upon the earlier of transfer of ownership, change in use of the establishment,
or termination, suspension or revocation of a business tax certificate.
Signed, Sealed and Delivered
This _____ day of ____________________, 20_____
in the presence of :
_________________________________ ______________________________________
Witness Witness
____________________________________________________________________________________
Applicant / Business Owner______________
______________________________ Commission Expires:_____________________
Notary Public
ENCROACHMENT PERMIT
APPLICATION FORM
Planning & Development Department
535 Telfair Street, Suite 300
Augusta, GA 30901
Office: (706) 821-1796, Fax: (706) 821-1806
LOCATION OF ENCROACHMENT (Business Name / Address where applicable):
__________________________________________________________________________________________
If there is no address adjacent to proposed encroachment, describe limits by nearest existing street intersections.
APPLICANT INFORMATION (PLEASE PRINT)
FULL NAME: _____________________________________________________________________________
MAILING ADDRESS: ______________________________________________________________________
PARCEL NUMBER: _______________________________________________________________________
PHONE: ___________________________________ CELL: ___________________________________
EMAIL ADDRESS: ________________________________________________________________________
PROJECT INFORMATION
DESCRIPTION OF ENCROACHMENT: _______________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
PERIOD OF TIME FOR ENCROACHMENT: INDEFINITE or OTHER:_____________________________
(circle one)
SIGNATURE: _______________________________________________
Applicant agrees that if this application is granted, applicant shall indemnify, defend and hold harmless Augusta
GA, its officers, agents, and employees against any and all liability, claims, actions, causes of action or
demands, whatsoever against them, before administrative, quasi-judicial, or judicial tribunals of any kind
whatsoever, arising out of, connected with or caused by the applicant’s placement, erection, use (by applicant or
any other person or entity) or maintenance of said encroachment or until such time that this permit is revoked.
Applicant further agrees that upon the expiration of the permit for which this application is made, of granted or
upon the revocation thereof by Augusta GA, applicant will at his own expense, remove the same from public
property or right-of-way where the same is located, and restore said public property of right-of-way to the
condition as nearly as that which it was before the placing, erection, maintenance, or existence of said
encroachment.
Applicant further agrees to obtain and keep all liability insurance required by Augusta GA. in full force and
effect for however long the encroachment remains. Applicant shall furnish the Planning & Development
Department with a Certificate of Insurance evidencing sufficient coverage for bodily injury or property damage
liability or both and required endorsements evidencing the insurance required. The type(s) and amount(s) of
insurance coverage required are:
Residences: Homeowners General Liability coverage in the amount of at least $300,000
Commercial: Commercial Liability coverage in an amount of at least $1,000,000
The Commercial Liability policy must identify Augusta GA and its mayor, commission, officers, agents,
employees, and designated volunteers as Additional Insureds.
ENCROACHMENT PERMIT REQUIREMENTS
1) Application
2) Copy of Augusta, Georgia Occupational License (for Commercial)
3) Drawing; minimum 8 ½” x 11” showing location of encroachment relative to existing street including
roadway, curb & gutter, sidewalk, and property or nearest street intersection. Drawing must include all
necessary information for permit reviewer to locate proposed encroachment in the field and assist in
making a determination regarding your request. For Sidewalk Café, drawings must include:
A. Dimensions of encroachment area, length and width in relation to establishment,
B. Distance to nearby existing sidewalk obstacles,
C. Dimensions of all nearby pedestrian clearances, and
D. Completed Indemnification
4) Type and Amount of Insurance Coverage for encroachment;
A. Residence – Homeowners General Liability coverage in the amount of at least $300,000.
B. Commercial – Commercial General Liability coverage in the amount of at least $1,000,000.
C. Additional Insured Verbiage (for Commercial only): “Augusta GA, its mayor, commission,
employees, agents, and volunteers are added as additional insured’s with respect to
(encroachment description).”
{:1/ro"o Office of the Administratorr'9 I *t
I A Janice Allen Jacksou, Adnritrisirator
Jarvis Sims, Deputy Adminittrator
Tony McDonald, Deputy Adnrinistrator
Suite 910 Municiprl Building
5-15 fclfair Street - AUGUSTA, GA ,0901
(706) 82t-24O0 FAX (706) 8r r-28re
November 6, 2018
lrEMo To FrLJ
Tle Augusta, Georgia Commission, at their regular meeting held on Tuesday, November 6, 2018 qproved lhe
remmmendations ou0ined by the Entertainmenl Zone Committee regarding trc defined entertainment zone aroa, an amendment
to lhe noise ordinance, encroachmenl on the sidewalks ad the use of food trucks. (ffioved by Public 9ervices Comrnittee
October 30, 2018)
qlLh"" -t,
ORDTNANCE NO.
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 3, CHAPTER 8,ARTICLE I, STREETS AND SIDEWALKS, SECTION 3-8-I I SIDEWALKENCROACHMENTS; SO AS TO PROVIDE FOR ENCROACHMENTS AND CoNDUCTINGBUSINESS ON CERTAIN PUBLIC SIDEWALKS, DEFINITIONS TO INCLUDEENTERTAINMENT ZONE, PERMIT REQUIREMENTS, AND GENERAL REGULATIONS;TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODESECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO WAIVE THE SECONDREADING; TO PROVIDE AN EFFECTIVE DATE AND FoR OTHER PURPOSES.
NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT ISHEREBY ORDAINED BY THE AUTHORITY OF SAME THAT THE AUGUSTA,GEORIGA RIGHT-OF-WAY ENCROACHMENT ORDINANCE IS AMENDED, ASFOLLOWS:
SECTION 1. Title 3, Chapter 8, Article I, Streets and Sidewalts, Section 3-8-l l Sidewalk
Encroachments,is hereby amended by deleting this section in its entirety, AND new Section 3-g-11 is hereby inserted to replace the repealed section as set forth in "Exhibit A,,hereto.
SECTION 2. This ordinance shall become upon adoption.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this _ day of 2020_
Hardie Davis, Jr.
As its Mayor
Attest:
Lena J. Bonner, Clerk of Commission
Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ,2020and that such Ordinance has not been modified or rescinded as of-the date ne.eof a.ra tn"
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle,
Date:
WAIVE SECOND READING
,,EXHIBIT A"
Sec. 3-8-11. Right-of-Way Encroachments / Sidewalk Caf6 Permit - Restaurants
Section 3-8-11.1 In General
There shall be no physical encroachments or conduct of business on public sidewalks in
Augusta-fuchmond County, except where buildings on lots, which udioin such public sidewalks,are set back ten (10) feet or less from the right-of-way line upon which such sidewalks arelocated. On the sidewalks in front of such lots there is hereby designated a right-of-way
encroachment zone. The following items may be placed within thJright-of-iuy .rr"rouchment
zone directly in front of such lots, subject to the other provisions of this section: tables andchairs; planters; and benches; sandwich board type signs (not to exceed twelve (12) square feetin area nor five (5) feet in height, nor be less than thre" 1:;'f""t in height); and, merchandisewhich, by local community standards, is not deemed to be objectionable, vulgar, distasteful,
obscene br offensive.
(a) All merchandise placed on public sidewalks shall be removed daily from the sidewalk afternormal business hours. Approval from the Planning & Development iepartment for theplacement of merchandise is required, however a permit is not issued.
(b) No items may be placed on public sidewalks in violation of this code.
Section 3-8-11.2. Definitions
(a) Sidewalk Cafe. The term "sidewalk cafe" shall mean the location and possible use of
furnishings which shall be limited to tables, umbrellas and/or chairs on the public sidewalk as
permitted in this chapter and operated as an extension of a food establishment and which
sidewalk cafe shall be an incidental activity of the establishment. The width of the sidewalk shall
be measured from the face of curb to the right-of-way line. A sidewalk cafd requires approval
through a permitting process as described in this code section. The sidewalk area that may be
used for a sidewalk caf6 is described below:
(l) SIDEWALK THAT IS LESS THAN l0'WIDE:No "sidewalk caf6" encroachments
are allowed.
(2) SIDEWALK THAT IS l0' UP TO 19' IIIDE: No more than five (5) feet from the front
property line provided, however, a minimum of five (5) feet shall be provided at all times
for continuous, unobstructed pedestrian traffic on the sidewalk between the sidewalk
encroachments and the curb; there must be a minimum of 36" of unobstructed passage to
the nearest obstacle: i.e. tree, fire hydrant, etc.
(3) SIDEWALK THAT IS 20' WIDE OR MORE: No more than ten (10) feet, from the
front property line provided, however, a minimurn of ten (10) feet shall be provided at all
times for continuous, unobstructed pedestrian traffic on the sidewalk between the
sidewalk encroachments and the curb; there must be a minimum of 36" of unobstructed
passage to the nearest obstacle: i.e. tree, fire hydrant, etc.
(b) Merchondise: The term "merchandise" can include art, clothes, books, etc. The sidewalk area
that may be used for displaying merchandise is described below:
(1) No more than five (5) feet from the front property line provided, however, there must
be a minimum of 36" of unobstructed passage to the nearest obstacle: i.e. tree, fire
hydrant, etc.
(c) Director. The term "Director" shall mean the Director of the Augusta Planning &
Development Department, or his designee.
(d) Permittee.The term "permittee" shall mean the recipient of a sidewalk cafe permit under the
terms and provisions of this chapter.
(e) Entertainment Zone. The term "Entertainment Zone" shall mean that area of Augusta,
Georgia, in the Central Business District that is bounded by the Savannah River to the north,
Greene Street to the south, Fifth Street to the east and Thirteenth Street to the west.
Section 3-8-11,3. Permit
It shall be unlawful for any person to operate a sidewalk cafe in the Entertainment Zone except
as permitted in this Chapter. It shall be unlawful for any person to operate a sidewalk cafe as
described in this ordinance without a permit issued by the Director, or to fail to comply with all
sections of the sidewalk cafe ordinance. Such permit shall be renewed annually by payment of
regulatory fee at the time business licenses are renewed. (a)The issuance of a sidewalk cafe
permit shall not be construed or interpreted to convey any vested property rights or any leasehold
rights or interests to any person or business. The holder of a permit shal have the right to enforce
trespass laws within a sidewalk cafe area. Permittee's use of the sidewalk cafe area is subject to
the riehts of utilitv companies pursuant to franchise or easement. Prior to acceptance of a permit,
a permittee shall acknowledge that permittee has inspected the sidewalk area and determined that
the area is suitable for its purposes and that it assumes all risks associated with its use of such
(1)
(2)
(3)
area. The provisions of this chapter are subject to change with amendment(s) by the Augusta
Commission from time to time.
(b)Sidewalk cafe permits are non-transferable. Permits will expire upon the earlier of transfer of
ownership, change in use of the establishment, or termination, suspension or revocation of a
business tax certificate.
Section 3-8-11.4 Aoplication
Any person desiring to operate a sidewalk cafe shall submit an application, on a form prescribed
by the Director to the Planning & Development Department. The application shall include, but
not be limited to, the following:
Name of applicant;
Name, address, and telephone number of establishment;
A copy of a valid Augusta, Georgia occupational tax certificate for the establishment of which
the sidewalk cafe will be an incidental activity;(4\ A signed Indemnity and a copy of a current certificate of insurance in the amounts and
categories required by section 3-8-l 1.6 of this chapter.(5) A sketch identifying the perimeter area, the dimensions of the area, and the dimensions from
perimeter to curb or nearest obstacle. ,
Sec.
The per4it application / encroachment permit fee to operate a sidewalk cafe shall be twenty-five
dollars ($25) which includes one (1) inspection. Each additional inspection is twenty-five dollars
($25.00). A regulatory fee of twenty-five dollars ($25) is paid at the time the permitapplication
is approved. The regulatory fee of twenty-five dollars ($25) is paid annually at the time the
business license is renewed. Restaurants that have tables on the sidewalks on the date this code is
adopted will have two months to comply with the ordinance.
Sec. 3-8-11.6. Reeulations Generallv
Except as otherwise provided herein, a sidewalk cafe shall comply with the following
regulations:
(l) Limitations on area. The area in which a sidewalk cafe is operated shall abut the outside
front wall of the establishment of which it is an extension and shall not extend parallel in either
direction beyond the outside front wall of the establishment. The area permitted for a sidewalk
cafe is stated in Section 3-8-1 1.2 (a) of this code.
(2) Sanitation.lt shall be the responsibility and duty of the establishment to which the sidewalk
cafe encroachment permit is issued to maintain the area covered by the permit in a clean, neat,
and orderly manner at all times. The area shall be cleared of all debris at all times. Pressure
washing by permittee shall be conducted using water only. The use of cleaning agents is
prohibited. All furnishings are to be kept clean, sanitary, safe, and in structurally sound condition
at all times.
applicant shall be provided an explanation of the denial.
(3) Removal offurnishings. All furnishings of a sidewalk cafe, to include tables, chairs, and
umbrellas shall be removed from the public sidewalk area as notified by the Engineering
Department for sidewalk cleaning, repairs, or maintenance. Removal shall be done at permittee's
sole expense.
(4) Each table may be equipped with an umbrella that, when open, shall extend to at least the
same diameter as the table it serves and shall be anchored with a weighted base. Any umbrella
protruding into public space shall be positioned at a minimum height of seven feet. An umbrella
may display the name or logo of the restaurant operating the sidewalk cafe and/or advertise a
product. Each umbrella shall be maintained in good, clean, and operable condition.
(5) Suspension or modification of operation. The Director shall have the authority, upon giving
advanced notice, to require any sidewalk cafe operating in an area created by this section to
suspend operation and clear such area, or to move or modi$ the location or operation of the
sidewalk cafe, for reasons such as, but not limited to:
a. Any permitted special event;
b. Arry street, sidewalk, or utility construction;
c. Any emergency situation; or
d. The protection of the health, safety, and welfare of the public.
(6) The sale and consumption of alcoholic beverages within sidewalk cafes that abut the
establishment's building may be allowed in accordance with Augusta Alcohol Ordinance.
(7) No items, materials (other than furnishings used in the normal operation of the sidewalk cafe),
or trash shall be stored, kept, or maintained within the sidewalk cafe area.
(8) Establishments located on the corner of two streets may apply for a sidewalk cafe permit that
includes both street faces of the establishment.
(9) The permittee shall have the responsibility to ensure that patrons are informed that open
containers of alcohol, if otherwise permitted, are not allowed outside of the permitted sidewalk
cafe area=
(10) Other types of sidewalk encroachments such as the placement of tents on the sidewalk during
Master's Week will be considered by Director / Engineering Department on a case-by-case basis
upon the submittal of the Encroachment Permit Application.
(11) Other types of right-of-way encroachments outside "EntertainmerrtZone" will be considered
by Director / Engineering Department on a case by case basis. The guidelines established herein
will be in effect for all encroachment requests.
Sec. 3-8-11,7 Liabilitv and Insurance
The permittee shall indemni$, defend, save, and hold harmless Augusta, Georgia, its officers
and employees, from any and all claims, liability, damages, and causes of action which may arise
out of the permit or the permittee's activity on the premises. The following is to be submitted
with the completed Encroachment Permit Application:
( I ) Completed Indemnification.
(2) Commercial general liability in the amount of $1,000,000.00 per occurrence for bodily injury
and property damage. Augusta, Georgia must be named as an additional insured on this policy,
and an endorsement must be issued as part of the policy reflecting compliance with this
requirement.
(3) Residential general liability in the amount of $300,000 per occurrence for bodily injury and
property damage. Augusta, Georgia must be named as an additional insured on this policy, and
an endorsement must be issued as part of the policy reflecting compliance with this requirement.
(4) Augusta, Georgia must receive 30 days written notice prior to any cancellation, non-renewal,or material change in the coverage provided.
(5) The permittee must provide an original certificate of insurance as evidence that the aboverequirements have been met prior to issuance of a permit.
11.
probation, suspended and/or revoked by the Augusta, Georgia Commission after a finding of duecause in accordance with Augusta, Georgia Code section 2llig.
Any person or entity receiving a permit hereunder agrees to fully comply with all requirements ofthe Americans with Disabilities Act as currently .*irting or as may be hlreafter amended.
The approval of a sidewalk caf6 encroart *.r,t p"*it is conditional at all times. Any permitissued under this Ordinance is associated with the business tax certificate which may be put on
t-10.
It is hereby declared to be the intention of the Augusta commission that the sections, paragraphs,
sentences, clauses, and phrases ofthis chapter are severable, and ifany phrase, clause, sentence,paragraph, or section of this chapter shall be declared unconstitutional or otherwise invalid bythe valid judgment or decree of any court of competent jurisdiction, such invalidity shall notaffect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this chapter,
since the.same would have been enacted by the mayor and commission without the incorporationin this chapter ofany such invalid phrase, clause, sentence, paragraph, or section.
Commission Meeting Agenda
1/21/2020 2:00 PM
Noise Ordinance Amendment
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve Planning & Development Department
recommendation to amend Augusta, Georgia Code, Noise,
Section 3-6-2 (b and d), so as to amend the hours for events in
the Entertainment Zone, to Waive the Second Reading, and to
provide an effective date. (No recommendation from Public
Services Committee January 14, 2020)
Background:At the November 6, 2018, regular meeting the Commission
approved the recommendations outlined by Commissioner
Frantom and the Entertainment Zone Committee regarding the
defined entertainment zone area, an amendment to the noise
ordinance, encroachment on the sidewalks, and the use of food
trucks.…The current noise ordinance, Section 3-6-2 (b and d),
limits the hours to 11:00 PM; the proposed amendments will
extend the hours in the Entertainment Zone to 12:00 Midnight.
Analysis:The proposed amendments will extend the time for events in the
Entertainment Zone from 11:00 PM to 12:00 Midnight.
Financial Impact:N/A
Alternatives:Do not approve
Recommendation:Approval
Funds are
Available in the
Following
Accounts:
N/A
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 3, CHAPTER 6,
ARTICLE 18, NOISE, SECTION 3-6-2 (b and d): PROHIBITED NOISE ENUMERATED; SO
AS TO AMEND THE HOURS THAT NOISE CREATED BY RADIOS, PHONOGRAPHS,
SIMILAR DEVICES AND SINGING IN THE ENTERTAINMENT ZONE AS DEFINED IN
AUGUSTA, GEORGIA CODE, SECTION 3-8-11.2(e) IS PROHIBITED; TO REPEAL ALL
CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND
ORDINANCES IN CONFLICT HEREWITH; TO WAIVE THE SECOND READING; TO
PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME, THE NOISE ORDINANCE IS
AMENDED AT IT APPLIES TO THE ENTERTAINMENT ZONE, AS FOLLOWS:
SECTION 1. Title 3, Chapter 6, Article 18, NOISE, Sections 3-6-2 (b and d), are hereby amended
by deleting these sections in their entirety, AND new Sections 3-6-2 (b and d), are hereby inserted
to replace the repealed sections as set forth in “Exhibit A” hereto.
SECTION 2. This ordinance shall become effective upon adoption.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this ___ day of ___________, 2020.
__________________________ Attest:______________________________
Hardie Davis, Jr. Lena J. Bonner, Clerk of Commission
As its Mayor Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2020
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
WAIVE SECOND READING
“EXHIBIT A”
NOISE
Sec. 3-6-2. Prohibited noises enumerated.
The following acts are declared to be loud, disturbing and unnecessary noises in violation of this
chapter, but this enumeration shall not be deemed to be exclusive:
(b) Radios, phonographs, similar devices. The using, operating or permitting to be played, used
or operated of any radio receiving set, musical instrument, phonograph or other machine or
device for the producing or reproducing of sound in a manner as to disturb the comfort, health,
peace or safety of reasonable neighboring inhabitants of ordinary sensibilities. The operation of
any set, instrument, phonograph, machine or device between the hours of 11:00 p.m. and 7:00
a.m. in manner as to be plainly audible at a distance of fifty (50) feet from the building, structure
or vehicle in which it is located shall be a prima facie evidence of a violation of this section.
(d) Yelling, shouting, etc. Yelling, shouting, hooting, whistling or singing on the public streets,
particularly between the hours of 11:00 p.m. and 7:00 a.m. or at any time or place so as to annoy
or disturb the quiet, comfort or repose of persons in any office, dwelling, hotel or other type of
residence, or of any persons in the vicinity.
NOISE
Sec. 3-6-2. Prohibited noises enumerated.
The following acts are declared to be loud, disturbing and unnecessary noises in violation of this
chapter, but this enumeration shall not be deemed to be exclusive:
(b) Radios, phonographs, similar devices. The using, operating or permitting to be played, used
or operated of any radio receiving set, musical instrument, phonograph or other machine or
device for the producing or reproducing of sound in a manner as to disturb the comfort, health,
peace or safety of reasonable neighboring inhabitants of ordinary sensibilities. The operation of
any set, instrument, phonograph, machine or device between the hours of 11:00 p.m. and 7:00
a.m. in manner as to be plainly audible at a distance of fifty (50) feet from the building, structure
or vehicle in which it is located shall be a prima facie evidence of a violation of this section,
except in the Entertainment Zone as defined in Augusta, Georgia Code Section 3-8-11.2(e) in
which the operation of any set, instrument, phonograph, machine or device between the hours of
12:00 Midnight and 7:00 a.m. in manner as to be plainly audible at a distance of fifty (50) feet
from the building, structure or vehicle in which it is located shall be a prima facie evidence of a
violation of this section.
(d) Yelling, shouting, etc. Yelling, shouting, hooting, whistling or singing on the public streets,
particularly between the hours of 11:00 p.m. and 7:00 a.m. or at any time or place so as to annoy
or disturb the quiet, comfort or repose of persons in any office, dwelling, hotel or other type of
residence, or of any persons in the vicinity; and in the Entertainment Zone as defined in Augusta,
Georgia Code Section 3-8-11.2(e) in which yelling, shouting, hooting, whistling or singing on
the public streets, particularly between the applicable hours of 12:00 Midnight and 7:00 a.m. or
at any time or place so as to annoy or disturb the quiet, comfort or repose of persons in any
office, dwelling, hotel or other type of residence, or of any persons in the vicinity.
.
Commission Meeting Agenda
1/21/2020 2:00 PM
Regulatory Fee
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve Planning & Development Department
recommendation amending Augusta, Georgia Code,
Administrative and Regulatory Fee Structure, Section 2 -1-3(c),
so as to establish the regulatory fee for Right-of-Way
Encroachment / Sidewalk Café Permit, to Waive theSecond
Reading, and to provide an effective date. (No
recommendation from Public Services Committee January
14, 2020)
Background:At the November 6, 2018, regular meeting the Commission
approved the recommendations outlined by Commissioner
Frantom and the Entertainment Zone Committee regarding the
defined entertainment zone area, an amendment to the noise
ordinance, encroachment on the sidewalks, and the use of food
trucks….The current Sidewalk Encroachment ordinance
(Section 3-8-11), under certain conditions, allows for the use of
the sidewalk for the placement of planters, merchandise, and
table and chairs in front of restaurants…. During 2019, the
Entertainment Zone Committee met several times,
predominantly to discuss the placement of tables and chairs on
the sidewalks. It was determined that the current ordinance
needs to be updated.
Analysis:The proposed regulatory fee is associated with the need to
monitor the placement of tables and chairs on the sidewalk in
front of restaurants. In the past, there have been times when
tables and chairs have been spaced in front of restaurants from
the building to the back of the curb.
Financial Impact:The proposed Ordinance amendment is for a $25.00 per year
regulatory fee.
Alternatives:Do not approve the regulatory fee.
Cover Memo
Recommendation:Approval
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
ORDINANCE NO. __________
AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY CODE SECTION 2-1-
3(c) SO AS TO ESTABLISH THE RIGHT-OF-WAY ENCROACHMENT SIDEWALK CAFÉ
REGULATORY FEE; TO CORRECT AN ADMINISTRATIVE ERROR AND INCLUDE
CONSUMER FIREWORK FEES PREVIOUSLY APPROVED ON DECEMBER 1, 2015; TO
REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS
AND ORDINANCES IN CONFLICT HEREWITH; TO WAIVE THE SECOND READING;
TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT THE AUGUSTA,
GEORIGA REGULATORY FEE SCHEDULE IS AMENDED, AS FOLLOWS:
Section 1. Augusta-Richmond County Code § 2-1-3(c), is hereby amended by deleting said
subsection in its entirety, and substituting in lieu thereof the following, to-wit:
Sec. 2-1-3 (c). The regulatory fee schedule for persons in occupations and professions
shall be as set below, and may be amended from time to time:
Adult Entertainment Establishments $3,830.00 per year
Adult Entertainment (live) $155. per day
Amusement Parks $770.00 per year
Arcades $385.00 per year
Consumer Fireworks Special Use Permit $100.00
(ALLOW THE USE OF CONSUMER FIREWORKS AT TIMES OTHER THAN BETWEEN THE HOURS
OF 10:00 AM AND MIDNIGHT, AND FROM 10:00 AM THROUGH 2:00 AM JANUARY 1, JULY 3, JULY
4 AND DECEMBER 31)
Craft Show Promoters $460.00 per year
Dance Hall License incidental to Alcohol License $155.00 per year
Entertainment Venue: $385.00 per year
Flea Markets
1 through 10 rental spaces $460.00 per year
11 or more rental spaces $770.00 per year
Fortune Tellers $770.00 per year
Going Out of Business Sales $155.00 per 90 days
(May be renewed for 60 days) $155.00
Hybrid Restaurant $550.00 per year
Incidental Alcohol License $250.00 per year
Second Hand Goods $155.00 per year
Special Entertainment Permit $50.00
Street Vendors $55.00 per day
Temporary and Transient Vendors $195.00 per day
Wreckers $40.00 per year
Taxicabs $40.00 per year
Temporary Consumer Fireworks Retail Sales $500.00
Limousines $40.00 per year
Vending Machines (per machine) $10.00 per year.
Salvage Yards $350.00
Right-of-Way Encroachment / Sidewalk Café $25.00 per year
Section 2. This ordinance shall become effective upon adoption.
Section 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Duly adopted by the Augusta-Richmond County Commission this _________ day of
______________, 2020.
AUGUSTA-RICHMOND COUNTY COMMISSION ATTEST:
By:____________________________________ ________________________
As its Mayor Clerk
WAIVE SECOND READING
Commission Meeting Agenda
1/21/2020 2:00 PM
Hiring Process for Administrator
Department:
Department:
Caption:Discuss the hiring process for the position of Administrator. (No
recommendation from Administrative Services Committee
January 14, 2020)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
s 1-2-28 AUGUSTA-RICHMOND COUNTY CODE, READOPTED 7.10.2007
Secs. 1-2-28, l-Z-29. Reserved.
ARTICLE 3 ADMINISTRATOR FOR
AUGUSTA-RICHMOND COUNTY
Sec. 1-2-30. Office created.
(a) There is hereby created the office ofAdmin_istrator for Augusta-Richmond County.
(b) The administrator for Augusta-Richmond
County shall be elected,/appointed by a majorityvote of the Commission of Augusta-Richmond
County, Georgia, from nominations presented bythe Mayor following the Commission approvedrecruitment process. The Mayor shall present asmany as three top candidates for appointment,
along with his recommendation. The Commission
shall elect/appoint an Administrator from amongthe candidate or candidates presented by the
Mayor. Should none of the candidates be elected./
appointed, then the Mayor shall nominate asmany as three new candidates from those who
applied through thr recruitment process.
(c) The Administrator is employed at the plea-
sure of the Mayor and Commission and performs
duties under the direction and supervision ofthe
Commission through the Mayor. The Administra-
tor maintains regular contact with the Mayor andthrough the Mayor keeps all Commission mem-
bers informed on significant and,/or controversial
issues involving the government, its seryices,
policies, and employees.
(d) In the event of a vacancy in said offrce for
any cause, the Commission may elect an ActingAdministrator by a majority vote pending the
election/appointment of an Administrator as pro-
vided in subsection (c) hereof.
(Ord. No. 6754, g l, t-4-0b; Ord. No. 6772, * l,
3-1-05)
Sec. 1-2-31. Suspension, removal by commis-
sion; hearing.
(a) The Administrator for Augusta-Richmond
County may be removed only by a majority vote ofthe Commission.
(b) The Mayor is empowered to impose disci_plinary action upon the Administrator after rati_fication by a majority of the Commission. In caseof suspension or removal, the Administrator forAugusta-Richmond County shall be given a writ_ten statement of the reasons for such action. Hemay, within five (b) days from receipt thereof,
request a public hearing thereon before the Com_
missjon. Upon receipt of such request, a hearingshall be set not earlier than ten (10) days nor lateithan frfteen (15) days from the date of suchrequest. Pending such hearing, and until final
action has been taken thereon, the Administrator
for Augusta-Richmond County may be suspended
from office and all of the duties thereof performed
by some other person designated by the Commis-
sion to perform such duties. The action of the
Commission in suspending or removing the Ad-ministrator for Augusta-Richmond County shall
be final.
Sec. 1-2-32. Qualifrcations.
The Administrator for Augusta-Richmond
County shall be chosen by the Commission solely
upon the basis of his executive and administra-tive qualifications, with special reference to hisactual experience in or knowledge of accepted
practices in respect to the duties of his offrce, ashereinafter set forth. He shall be of good charac-
ter and be ofproven executive ability and experi-
ence. No person related by blood or marriagewithin the third degree to any member of the
Commission shall be eligible for appointment asAdministrator for Augusta-Richmond County. No
member of the Commission, or holder of a public
elective office in Augusta-Richmond County dur-
ing the term of office for which he was elected, orfor a period of one (1) year thereafter, shall be
eligible for appointment as Administrator for Au-gusta-Richmond County.
Sec. 1-2-33. Salary.
The Administrator for Augusta-Richmond
County shall be paid an annual salary to be fixed
by the Commission.
Sec. 1-2-34. Bond.
Before entering upon his duties, the Adminis-trator for Augusta-Richmond County shall give
T1:46
Commission Meeting Agenda
1/21/2020 2:00 PM
Advertising for Administrator and Recreation Director position
Department:
Department:
Caption:Approve advertising for Administrator and Recreation Director
position. (Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
CSRA Humane Society, Inc.
Department:
Department:
Caption:Discuss the current expired lease agreement with the CSRA
Humane Society, Inc. of the old City Stockade, 425 Wood. St.
(Requested by Commissioner Ben Hasan)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
STATE OF GEORGIA
RICHMOND COUNTY
LEASE AGREEMENT
THIS LEASE AGREEMENT, made and entered into this day of tst._=
2010, by and between, AUGUSTA, GEORGIA, a political subdivision of the `
of Georgia, hereinafter called "Lessor," and the CSRA HUMANE SOCIETY, INC., a non - profit
corporation organized and existing under the laws of the State of Georgia, hereinafter called
Lessee."
WITNESSETH
WHEREAS, Lessor is the owner of a building and real property, which is located at the
northern end of Milledge Road in Augusta, Richmond County, Georgia; known as 425 Wood
Street.
WHEREAS, Lessor wishes to lease to Lessee, and Lessee desires to lease from Lessor,
said building and property; and
WHEREAS, Lessee's mission is to find loving homes for adoptable, abandoned, and
homeless pets while educating the community about responsible people -pet relationships,
promoting aggressive spay /neuter campaigns, and encouraging the humane treatment of all
animals; and
WHEREAS, Lessee wishes to operate an Education and Adoption Center on said
property.
NOW THEREFORE, the parties hereto, for and in consideration of the mutual promises
herein contained, and other good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged, DO HEREBY AGREE, each for itself and its successors and assigns, as
follows:
SECTIONS:
1. Leased Premises: Lessor, duly authorized, does hereby lease unto Lessee, and the
Lessee does hereby lease and obtain for the purposes herein set forth from the Lessor, for
Lessee's exclusive use, the area described in the attached Exhibit "A" (hereinafter called the
Leased Premises "). Leased Premises" shall also include any changes, additions, alterations,
modifications, and/or improvements on or to the Leased Premises made in accordance with this
Lease Agreement.
2. Teiin: Lessor hereby rents, leases, and lets unto Lessee, and Lessee hereby rents and
leases from Lessor, the Leased Premises, for the rental and upon and subject to the terms and
conditions set forth herein, for an extended term of ten (10) years, commencing on January 1,
2010, and ending on the 31 day of December, 2019.
This Lease Agreement shall create a usufruct only and not an estate for years.
1
3. Rental: During the term of this Lease Agreement, Lessee agrees to pay Lessor the
rental sum of One Dollar ($1) per annum, payable in advance. The obligation of Lessee to make
the rent payment called for in this section shall be absolute and unconditional in all events and
shall not be subject to any setoff, defense, counterclaim, or recoupment for any reason
whatsoever, except as otherwise provided by the law of the State of Georgia.
4. Utilities: Lessee shall pay all charges for electricity, gas, water, sewer service, sewer
treatment, telephone, and other communication or utility service used in or rendered or supplied
to the Leased Premises throughout the term of this Lease Agreement and shall indemnify Lessor
and hold it forever harmless against any and all liability or damages related thereto.
5. Use of the Leased Premises: Lessee shall use the Leased Premises only for the
purpose of operating the CSRA Humane Society Education and Adoption Center. The Lessee
agrees no animals shall be allowed outside the facility before 7:00 A.M. or after 9:00 P.M. daily.
6. Repairs and Maintenance: Lessee shall maintain the exterior surfaces of the Leased
Premises, including any changes, additions, alterations, modifications, and/or improvements
made by Lessee as provided in Section 8 hereof, normal wear and tear excepted. The Lessee
agrees that the landscaping shall be regularly maintained and the grass shall never be longer than
six (6) inches.
7. Changes, Additions, Alterations, Modifications, Improvements: Lessee shall not,
without prior written consent of Lessor, make any changes, additions, alterations, modifications,
and /or improvements, structural or otherwise, in or upon any part of the Leased Premises. The
foregoing shall also apply to any exterior signs, notices, placement of machinery or equipment
either attached or placed outside of the Leased Premises. Lessee agrees to submit any and all
plans for any changes, additions, alterations, modifications, and/or improvements to the Leased
Premises to Lessor for approval before said alterations, changes, or additions are begun. Lessor
shall not unreasonably withhold its approval of said plans.
8. Title to Changes Additions Alterations Modifications Improvements: It is mutually
understood and agreed that title to any changes, additions, alterations, modifications, and/or
improvements, whether existing on the Leased Premises at the effective date of this Lease
Agreement or added to the Leased Premises during the term of this Lease Agreement, and to all
of the buildings and structures and all other improvements of a permanent character that may be
built upon the Leased Premises by the Lessee during the term of the Lease Agreement, shall
remain the property of the Lessor and that fee simple title to the same shall be vested in Lessor.
9. Inspection by Lessor: Lessor, its authorized agents or representatives shall have the
right to enter upon the Leased Premises to make inspections during regular business hours when
a representative of the Lessee is present, or at any time in case of an emergency to determine
whether Lessee has complied with and is complying with the terms and conditions of this Lease
Agreement; provided, however, that said inspection shall in no event unduly disrupt or interfere
with the operation of Lessee. Any deficiencies noted during the inspection shall be corrected
within thirty (30) days.
2 •
10. Taxes: Lessee shall pay any and all personal property taxes that may be assessed
against its equipment, merchandise, or other property located on or about the Leased Premises
and any franchise fees or other taxes which may be imposed or assessed against Lessee or its
leasehold interest.
11. Rules and Regulations: Lessee agrees that the use of the Leased Premises shall be
conducted in compliance with all local, state, and federal laws, the ordinances of Augusta,
Georgia, the rules and regulations of the Augusta - Richmond County Commission, and all rules
and regulations of Lessor. Lessee further agrees to endeavor to conduct its business in such a
manner as will develop and maintain the good will and active interest ofthe general public.
Lessee specifically agrees that its operations shall be conducted in compliance with all
federal, state, and local environmental laws, rules, and regulations, and agrees to indemnify and
hold harmless Lessor (and each of Lessor's elected officials, officers, agents, employees, and
representatives), from and against any claims, actions, demands, or liabilities of any kind arising
out of or relating to Lessee's use of the Leased Premises and relating to environmental
requirements. Lessee's obligations hereunder shall include, without limitation, and whether
foreseeable or unforeseeable, all costs of any required or necessary repair, clean -up, or
detoxification or decontamination of the Leased Premises based on environmental requirements.
12. Indemnity; Insurance: Lessee agrees to indemnify and hold harmless Lessor from
any and all claims in any way related to or arising out of any failure of Lessee to perform its
obligations hereunder or related to or arising out of any damage or injury to property or persons,
occurring or allegedly occurring in, on, or about the Leased Premises during the period from the
date of this Lease Agreement to the end of the Lease Term, including reasonable attorney's fees
and expenses of litigation incurred by Lessor in connection therewith. Lessee further agrees that
the foregoing agreement to indemnify and hold harmless applies to any claims for damage or
injury to itself and/or any individuals employed or retained by itself in connection with any
changes, additions, alterations, modifications, and /or improvements made to the Leased
Premises, and hereby releases Lessor from liability in connection with any such claims.
Without limiting the foregoing, Lessee further agrees to maintain at all times during said
period, at Lessee's expense, comprehensive and general public liability insurance coverage
against claims for personal injury, death and /or property damage occurring in connection with
the use and occupancy of the Leased Premises or arising out of their ownership, improvement,
repair, or alteration with limits of coverage of not less than $1,000,000.00 per occurrence.
Lessee shall also purchase and maintain in effect during the term of this Lease
Agreement, or any extension or renewal of this Lease Agreement, policies of insurance written
by a company or companies qualified to do business in the State of Georgia, providing insurance
equal and sufficient, subject to approval by Lessor, to cover the value of the Leased Premises.
Lessee shall increase such property damages insurance coverage in an amount equal and
sufficient to cover the value of any additional changes, additions, alterations, modifications,
and /or improvements, structural or otherwise, on the Leased Premises, should such changes,
additions, alterations, modifications, and/or improvements be made during the term, or any
extension or renewal, of this Lease Agreement.
3
The cost of premiums for all policies of insurance required by this Lease Agreement shall
be paid by Lessee. Policies shall be jointly in the names of Lessor and Lessee, and duplicate
copies of the policies shall be delivered to Lessor.
All policies providing insurance coverage required to be maintained by Lessee hereunder
shall list Lessor, The Augusta - Richmond County Commission and its Mayor, Lessee and its
officers, agents, members, employees, and successors as named insureds, as their interests may
appear, and shall be issued by an insurance carrier or carriers licensed to do business in the State
of Georgia and reasonably acceptable to Lessor. All such policies shall provide that no act or
omission of Lessee or its agents, servants, or employees shall in any way invalidate any
insurance coverage for the other named insureds. No insurance policy providing any insurance
coverage required to be maintained by Lessee under the terms of this Lease Agreement shall be
cancelable without at least fifteen (15) days advance written notice to Lessor. In the event such
damage or destruction renders the Leased Premises untenantable, the rent required to be paid
hereunder shall nevertheless continue to be paid by Lessee without interruption during the period
of repair or replacement.
13. Assignments: Lessee shall not, without the prior written consent of the Lessor,
assign this Lease or any interest thereunder, sublet the Leased Premises or any part thereof, or
permit the use of the Leased Premises by any party other than Lessee. Any consent to one
assignment or sublease shall not destroy or waive this provision, and all later assignments and
subleases shall likewise be made only upon prior written consent of the Lessor. Subtenants or
assignees shall become liable directly to the Lessor for all obligations of Lessee, without
relieving Lessee's liability.
14. Default: It is understood between the parties hereto that, in the event of default by
either of the parties during the term of this Lease, the other party shall have the right forthwith to
give notice thereof to the party in default, same to be in writing, and if such condition of default
is not removed and restored within ten (10) days after receipt of such notice, then the other party
shall forthwith have the option of declaring this Lease in default and proceed to enforce its rights
in accordance with the law.
For purposes of Section 14, an "event of default" includes but is not limited to: (a)
Lessee's failure to make any payment when it becomes due under this Lease Agreement, where
such failure continues for ten (10) days after the due date; (b) Lessee's failure to perform,
observe, and /or comply with any provision of this Lease Agreement, where such failure is not
cured within fifteen (15) days of notice thereof from Lessor; or (c) Lessee's insolvency or
inability to pay its debts as they become due, or Lessee's making of an assignment for the benefit
of creditors, Lessee's application for or consent to the appointment of a receiver, trustee,
conservator, or liquidator of Lessee or of any of its assets, or Lessee's filing of a petition for
relief under any bankruptcy, insolvency, reorganization, or similar laws, or the filing of a petition
in, or proceeding under, any bankruptcy, insolvency, reorganization, or similar laws against
Lessee which is not dismissed or fully stayed within twenty (20) days after the filing or
institution thereof.
15. Quiet Enjoyment, Ingress and Egress: Lessor covenants and warrants that Lessee,
so long as it shall pay the rentals herein stipulated and shall perform the duties and obligations
4
herein agreed to be performed by it, shall peaceably and quietly have, hold, and occupy and shall
have the exclusive use and enjoyment of the Leased Premises during the term of this Lease
Agreement and any extensions thereof. Lessee, its invitees, guests, customers, and employees
shall have full right of ingress and egress to the Leased Premises at all times and without charge,
toll, or fee.
16. Leased Premises accepted "as -is ": Lessee acknowledges and agrees that it has
inspected the Leased Premises prior to the execution of this Lease Agreement, that it is aware of
the condition of the Leased Premises as of the date of execution of this Lease Agreement, and
Lessee leases the Leased Premises "as -is ".
17. Miscellaneous:
17.1 Notices. All notices, demands, and requests which may or are required to be
given by either Lessor or Lessee to the other shall be in writing and shall be deemed to have been
properly given when sent postage pre -paid by registered or certified mail (with return receipt
requested) addressed as follows:
If intended for Lessee:
CSRA HUMANE SOCIETY, INC.
P.O. BOX 14667
AUGUSTA, GA 30919
If intended for Lessor:
AUGUSTA - RICHMOND COUNTY COMMISSION
C/O CITY ADMINISTRATOR
EIGHTH FLOOR, MUNICIPAL BUILDING
AUGUSTA, GEORGIA 30901
Either party may change the address and name of addressee to which subsequent
notices are to be sent by notice to the other given as aforesaid.
17.2 Exculpation; Indemnity. Wherever in this Lease Agreement Lessor's liability
is limited, modified, or exculpated, or Lessee agrees to indemnify or hold Lessor harmless or
have Lessor named as an additional insured, the term "Lessor" shall mean and include the
Augusta - Richmond County Commission (including its Mayor) and its members, officers, elected
officials, agents, servants, employees, and successors in office.
17.3 Covenants Bind and Benefit Successors and Assigns. The provisions of this
Lease Agreement shall be binding upon and inure to the benefit of the parties hereto and their
respective successors and permitted assigns; provided, however, that no one shall have any
benefit or acquire any rights under this Lease Agreement pursuant to any conveyance, transfer,
or assignment in violation of any of its provisions.
17.4 Governing Law. This Lease Agreement shall be governed and interpreted by
the laws of the State of Georgia.
5
17.5 The CSRA Humane Society or its members shall not request funds for support
or operation of the facility from Augusta - Richmond County.
18. Entire Agreement: This Lease Agreement contains the entire agreement of the
parties, and no representations, inducements, promises, or agreements, oral or otherwise,
between the parties not embodied herein shall be of any force or effect. No failure of either party
to exercise any power given it hereunder, or to insist upon strict compliance by either party of
any obligations hereunder, and no custom or practice of the parties at variance with the terms
hereof shall constitute a waiver of either party's right to demand exact compliance with the terms
hereof.
19. Severability: This Lease Agreement is executed under current interpretation of
applicable Federal, State, County, Municipal, or other Local statute(s), ordinance(s), or law(s).
However, each separate division (paragraph, clause, item, term, condition, covenant, or
agreement) herein shall have independent and severable status for the determination of legality,
so that if any separate division is determined to be void or unenforceable for any reason, such
determination shall have no effect upon the validity or enforceability of each other separate
division, or any combination thereof.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed,
the day and year first above written.
AUGUSTA, GEORGIA, by and through the
Augusta - Richmond County Commission
1 /By: J74
Attest: / °y JI' ` %David S. Copenhave W 46
Lena J. : onner k As its Mayor
As its Clerk
CSRACSRA HUMANE SOCIETY
By:By: f/vim
Title:Title: Pre G 0\ / G Se) )C,/e
ider
Sworn to and subscribed •efore me
this ii day of j' 'i, / i , 2010
6" 011111i/1
4 j4-(14,t,t-2./-0 .cp, M. r I.,
Notary Public r46 Sey 9
Commissionmission Expires:OTA6 . ;
r 0 / / ,7 l/B0G
jOQ`
6- tolIIfl',4'
EXHIBIT A
Attachment number 2
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8
Office OfThe Administrator
n
Frederick 1-. Russell, Administrator Room 801 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30901
Tameka Allen, Interim Deputy Administrator 706) 821 -24-00 - FAX (706) 821 -2819
Robert Leverett, Interim Deputy Administrator www.augustaga.gov
August 17, 2010
Mr. Andrew Mackenzie
General Counsel
501 Greene Street
Augusta, GA 30901
Dear Andrew:
The Augusta - Richmond County Commission, at their regular meeting held on Tuesday, August 17, 2010, took action on the
following items.
16. Approved the lease renewal between Augusta, Georgia and the CSRA.Oumane Society, Inc., and to authorize the
Mayor and Clerk of Commission to execute such documents as necessary to consummate the agreement, all in form
as approved by the General Counsel for Augusta, Georgia. (Approved by Finance Committee August 9, 2010)
25- Authorized condemnation to acquire title of a portion of property for right of way, permanent easement and
temporary easement for the Marvin Griffin Road Improvement Project, (Parcel 134 -0- 004 -00 -0) 1551 Marvin Griffin
Road. (Approved by Engineering Services Committee August 9, 2010)
26. Authorized condemnation to acquire title of a portion of property for permanent easement and temporary easement
for the 50202 Florsepen Sanitary Sewer, Phase 2 -B Project, PIN: 128 -0- 026 -00 -0, 2920 Tobacco Road. {Approved by
Engineering Services Committee August9, 2010)
29. Approved a Resolution authorizing the settlement of the appeal filed by Joseph E. Smith, in the pending
condemnation lawsuit styled Augusta, Georgia vs. Joseph E. Smith, et al., Civil Action File No. 2002 -RCCV- 717, for
the payment of forty thousand dollars ($40,000.00) in addition to the earlier payment of $4,624.00 made into the
registry of the Court on or about March 27, 2003; authorizing the County Administrator to disburse the amount of
forty thousand dollars ($40,000.00) to the Clerk of Court to satisfy the consent final judgment to be entered in the
case; waiving Augusta- Richmond County Code of Ordinances sections in conflict for this instance only; and for other
pu rposes.
If you have any questions, please contact me.
Yours truly,
rederick L. Russell
Administrator
08- 17 -10: #16, #25, #26, #29
cc:Ms. Donna Williams
Mr. Tom Wiedmeier
I',
Commission Meeting Agenda
1/21/2020 2:00 PM
SAMHSAMATContract2019
Department:Richmond County State Court
Department:Richmond County State Court
Caption:Motion to approve contract with Medical Associates Plus to
provide Medical Assisted Treatment to the Richmond County
State Court Accountability Court Programs. (No
recommendation from Public Safety Committee January 14,
2020)
Background:The Accountability Court has contracts with several agencies
who assist with providing counseling and medical assisted
treatment for those who elect to enroll in the program and
request additional treatment for alcohol and drug abuse.
Analysis:n/a
Financial Impact:Richmond County State Accountability court was awarded by
SAMHSA, a federal grant, effective October 1, 2018.
Compensation will be $4,576 per year per participant with
maximum compensation not to exceed, $22,880 annually.
Alternatives:None
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
220-02-2641 / 5212999
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
Augusta Regional Airport-Standard Aero Entrance Left Turn Lane Design and Construction File
Reference: 20-014 (A)
Department:Engineering
Department:Engineering
Caption:Augusta Regional Airport Standard Aero Facility Entrance Turn
Lane Update. Also, Approve Turn Lane as Designed and
Authorize Its Construction utilizing Augusta Engineering
Department On-Call Services at Cost not to exceed $150,000.
Requested by AED. (No recommendation by Engineering
Services Committee January 14, 2020) .
Background:Standard Aero is Augusta Regional Airport (AGS) General
Aviation Fixed Base Operator Tenant and associated with AGS
over 40 years. In the 1970's Standard Aero developed a jet
engine repair facility, an avionics navigation shop and a
structural and aircraft systems repair shop at AGS. Presently
Standard Aero employs over 160 people at the Augusta Facility.
Primary entrance to Standard Aero facility is from Doug
Barnard. However, Doug Barnard has large volume of heavy
truck traffic serving large industrial complexes located in close
proximity to AGS. Due to truck traffic in the vicinity of
Standard Aero entrance area, safety of Standard Aero employees
entering the facility is a concern and was discussed at Augusta
Commission meeting dated June 18, 2019.
Analysis:On June 18, 2019, Augusta Commission tasked Augusta
Engineering Department (AED) to develop a plan and design to
install a turning lane from Doug Barnard Parkway into the South
Entrance of Service Road into AGS. Accordingly, AED
completed needed fieldwork and designed turning lane. Per
proposed design, all improvements will be on AGS side of the
road and AGS has to donate additional right-of-way if needed.
Financial Impact:Not to exceed $150,000. Funded by TIA Discretionary funds
upon Augusta Commission Approval.
Cover Memo
Alternatives:Do not approve.
Recommendation:Augusta Regional Airport Standard Aero Facility Entrance Turn
Lane Update. Also, Approve Turn Lane as Designed and
Authorize its Construction utilizing Augusta Engineering
Department On-Call Services at cost not to exceed $150,000.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: 235 TIA Discretionary 235-04-1110 - 5414110
(JL TBD)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
Naming the entrance road to the Augusta Municipal Golf Course off Damascus Road
Department:
Department:
Caption:Motion to approve naming the entrance road to the Augusta
Municipal Golf Course off Damascus Road in honor of Mr. Jim
Dent. (Requested by Commissioner Bill Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
renaming of the 1200 Block of Druid Park Avenue to David Peterson Way
Department:
Department:
Caption:Motion to approve the renaming the 1200 Block of Druid Park
Avenue to "David Peterson Way" (Requested by
Commissioner Bill Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
1/21/2020 2:00 PM
Reappointment Board of Tax Assessors
Department:
Department:
Caption:Motion to approve the reappointment of Ms. Juanita Burney to
the Augusta-Richmond County Board of Assessors representing
Super District 10. (Requested by Commissioner Ben Hasan)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
UPDATED 05/07/19
NAME OF BOARD Augusta-Richmond Board of Tax Assessors
Members Term Appointed Effective Expires Dist.
Renee D’Antignac 4-yr 01/03/16 Immediately 4/24/20 9 (22)
James W. Scott 4-yr 03/19/19 04/25/15 4/24/23 10 (23)
Juanita L. Burney 4-yr 12/06/16 12/06/16 4/24/20 10(23)
William Mills 4-yr 05/07/19 04/25/15 4/24/23 9(22)
William Lee, IV 4-yr 01/03/17 04/25/13 4/24/21 10(23)
Frank Middleton 4-yr 12/06/16 04/25/17 4/24/21 9(22)
EX-OFFICIO:
Commissioner Sean Frantom
Commissioner Bobby Williams
LEGISLATIVE APPOINTMENTS:
Bryan Simkins 03/27/2019 04/24/23
Bob O’Neal 03/27/2019 04/24/23
MEETING DATE: Second Monday of each month 4:00 P.M.
WHERE: Tax Assessor’s Office
FUNCTION: Assess all real estate and personal property.
CREATED: 1973 Ga. L. p. 2813; 1974 Ga. L., p.3069;
1993 Ga. L. p. 4482
CONTACT: William “Bill” Lee at 706-821-1765
COMPENSATION: Chairman $875, members $625.00 per month
Commission Meeting Agenda
1/21/2020 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo