HomeMy WebLinkAbout2019-08-06 Meeting AgendaCommission Meeting Agenda
Commission Chamber
8/6/2019
2:00 PM
INVOCATION: Reverend Dr. Michael L. Cash, Senior Pastor Trinity on the Hill United Methodist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Special Presentation
A.Special presentation from the University of Georgia Carl Vinson Institute
of Government and the Georgia Municipal Association to Commissioner
Brandon Garrett.
Attachments
Years of Service
B.Congratulations! Years of Service Recipients. Attachments
Five (5) minute time limit per delegation
DELEGATIONS
C. Mr. Lucien Z. Williams regarding zoning request for 613 Johns Road.Attachments
D. Mr. Moses Todd regarding Memorandum of Understanding between
city government and Sand Ridge Community Association.Attachments
E. Ms. Jacquelyn Troupe transparency, ethics in our government.Attachments
F.
Ms. Mary G. Ammon regarding City Ethics Policy, Board
Appointments and SPLOST Funds.Attachments
CONSENT AGENDA
(Items 1-32)
PLANNING
1. Z-19-30 – A request for concurrence with the Augusta Planning
Commission to deny a petition by Malisa Wanjala, on behalf of
Kimberly Godbee, requesting a Special Exception to establish a Family
Day Care Home per Section 26-1(F) of the Comprehensive Zoning
Ordinance for Augusta, Georgia affecting property containing 0.46 acres
and known as 4004 Madison Lane. Tax Map 053-4-012-00-0
DISTRICT 3 (Referred from July 17 Commission meeting)
Attachments
PUBLIC SERVICES
2.Motion to approve New Ownership: A.N. 19-23: request by Sangita
Patel for a retail package Beer & Wine License to be used in connection
with Aggies II Convenience Store located at 3460 Peach Orchard Rd.
District 6. Super District 10. (Approved by Public Services
Committee July 30, 2019)
Attachments
3.Motion to approve New Location: A.N. 19-24: request by Michele
Ashe for a consumption on premise Wine License(Incidental License)
to be used in connection with Van Gogh and Vino located at 106
Pleasant Home Rd Suite. 2-B. District 7.Super District 10.
(Approved by Public Services Committee July 30, 2019)
Attachments
4.Motion to approve a New Ownership: A.N. 19-25: request by Gurpreet
Walia for a retail package Beer & Wine License to be used in
connection with Five Star Fuel, LLC located at 724 Laney Walker Blvd.
Ext. District 1. Super District 9 (Approved by Public Services
Committee July 30, 2019)
Attachments
5.Motion to approve New Location: A.N. 19-26: request by Hardwick
Patel for an on premise consumption Liquor, Beer & Wine License to Attachments
be used in connection with Persis Indian Grill located at 3112
Washington Rd Ste. J & K. There will be Sunday Sales. District 7.
Super District 10. (Approved by Public Services Committee July 30,
2019)
6.Motion to approve New Location: A.N. 19-27: request by Mitesh Bhula
for a retail package Beer & Wine License to be used in connection with
Red Rock Hospitality located at 1052 Claussen Rd. District 7. Super
District 10. (Approved by Public Services Committee July 30, 2019)
Attachments
7.Motion to approve Precision Approach Contract for the Airfield
Electrical Project. (Approved by Public Services Committee July 30,
2019)
Attachments
8.Motion to approve Tentative Allocation Letter for FY2020 & approval
of the Mayor signing the TA Letter for Daniel Field Airport. (Approved
by Public Services Committee July 30, 2019)
Attachments
9.Motion to approve bid #19-111 HVAC Routine Emergency Services
Contract with 1st Mechanical Services for Airport HVAC needs
($44,430.00). This is a 3 year contract with 2 one year renewal options.
(Approved by Public Services Committee July 30, 2019)
Attachments
10.Motion to approve a request by Sabrina D. LaBord for a Massage
Operator's License to be used in connection with Pass Me Knot Massage
located at 2010 Olive Road. District 2 Super District 9. (Approved by
Public Services Committee July 30, 2019)
Attachments
11.Motion to approve the language change as follows: "increasing the
salaries of existing staff as proposed in Table 2; recruit and offer
incoming building/construction staff the salary proposed in Table 2;
update the existing career ladder and incorporate the aforementioned
changes immediately" regarding the Planning and Development
Department Building Division Salaries. (Approved by Public Services
Committee July 30, 2019)
Attachments
12.Motion to amend Augusta, Georgia Code Section 3-5-86 (i) so as to
specify additional safety equipment to be included on Personal
Transportation Vehicles (PTVs) that operate on Augusta streets, and to
waive the second reading. (Approved by Public Services Committee
July 9, 2019 - approved by the Commission on July 17 Commission
meeting-second reading)
Attachments
ADMINISTRATIVE SERVICES
13.Motion to approve replacement of one Landscape Truck for the
Recreation Department – Trees and Landscape Division for $49,185.00
using capital outlay. (Approved by Administrative Services
Committee July 30, 2019)
Attachments
14.Motion to approve Recreation and Parks Department - Municipal Golf
Course requests the purchase of one replacement Compact Utility Tractor
at a cost of $25,146.00 using Capital Outlay. Bid Item 19-222 J & B
Tractor Company of Augusta. (Approved by Public Services
Committee July 30, 2019)
Attachments
15.Motion to approve having a disparity study implemented in accordance
with bullet#2 (PowerPoint Presentation) to include Ordinance Drafting,
Program Implementation and Goal Setting, the cost would be
approximately $380,000-$400.000 with the cost to be supplemented with
an additional $200,000 and to move it forward to Commission with a
financial update from the Administrator. (Approved by Administrative
Services Committee July 30, 2019)
Attachments
16.Motion to approve Housing and Community Development Department’s
(HCD's) request to provide funding to assist two (2) low to moderate
income homebuyers with down-payment assistance to purchase a home.
(Approved by Administrative Services Committee July 30, 2019)
Attachments
17.Motion to approve Housing and Community Development Department’s
(HCD's) request to provide two (2) HOME funding agreements to J.
Lovett Homes and Construction, LLC to develop two (2) family units for
Attachments
low to moderate income families on McQueen Court (Twiggs Street
Corridor). (Approved by Administrative Services Committee July 30,
2019)
18.Motion to approve bid award contract for RFP# 19-182: ARTS 2045
Metropolitan Transportation Plan Update to WSP, USA Inc. (Approved
by Administrative Services Committee July 30, 2019)
Attachments
19.Motion to approve the naming of the Lake Olmstead Amphitheater in
honor of former Commissioners Andrew Jefferson and H. Grady Smith,
III.(Approved by Administrative Services Committee July 30, 2019)
Attachments
PUBLIC SAFETY
20.Motion to approve acceptance of a grant from the Juvenile Justice
Incentive Grant Program Funding Committee in the amount of $467,621
effective July 1, 2019 for the Richmond County Juvenile Court Multi-
Systemic Therapy and Aggression Replacement Training Programs.
(Approved by Public Safety Committee July 30, 2019)
Attachments
21.Motion to approve a Second Amendment of the Contract with Pierce
Manufacturing in reference to RFP 17-137 Emergency Apparatus/Fire
Pumper to Pierce to purchase three (3) Pierce Engines, and to authorize
the Mayor to execute the appropriate documents. (Approved by Public
Safety Committee July 30, 2019)
Attachments
FINANCE
22.Motion to approve Additional Funding for Temporary Employees in the
Board of Elections. (Approved by Finance Committee July 30, 2019)Attachments
23.Motion to approve Richmond County Extension Service Personnel
Reclass. (Approved by Finance Committee July 30, 2019)Attachments
24.Attachments
Motion to approve to accept the addition of the PSN funds from the
Federal Government to the DA Budget so that equipment can be
purchased. (Approved by Finance Committee July 30, 2019)
ENGINEERING SERVICES
25.Motion to approve funding for Design Consultant Services Supplemental
Agreement Six to Pond and Company in the amount of $38,790.00 for
the Berckmans Road Widening, Realignment and Bridge Replacement
Project – Phase II as requested by the AED. RFQ 11-108. (Approved by
Engineering Services Committee July 30, 2019)
Attachments
26.Motion to approve entering into an annual contract and two yearly
renewal option with GTSS for the maintenance and monitoring services
for the Traffic Engineering ITS network in the amount of $192,295.00
per year funded thru SPLOST IV reallocation funds. Requested by AED.
RFQ 19-184 (Approved by Engineering Services Committee July 30,
2019)
Attachments
27.Motion to approve a request from the Lucy Craft Laney Museum of
Black History for the placement of a cast iron marker issued by the State
of Georgia and the Georgia Historical Society at 535 Telfair Street.
(Approved by Engineering Services Committee July 30, 2019)
Attachments
28.Motion to determine that Merrimac Avenue North of Old Ironsides
Boulevard as shown on the attached map has ceased to be used by the
public to the extent that no substantial public purpose is served by it or
that its removal from the county road system is otherwise in the best
public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies), as provided by
law and an easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department. (Approved by
Engineering Services Committee July 30, 2019)
Attachments
29.Motion to determine that Smith Lane, as shown on the attached map has
ceased to be used by the public to the extent that no substantial public
purpose is served by it or that its removal from the county road system is
Attachments
otherwise in the best public interest, and to receive as information the
results of the public hearing held regarding the issue of abandonment
pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-
claimed to the appropriate party(ies), as provided by law and an easement
to be retained over the entire abandoned portion for existing or future
utilities as directed by Augusta Engineering Department and Augusta
Utilities Department and adopt the attached Resolution. (Approved by
Engineering Services Committee July 30, 2019)
30.Motion to approve Award of “On-Call Construction Material Inspection
and Testing, Construction Monitoring and Quality Assurance/ Quality
Control, and Geotechnical Inspections and Investigations
(CMT_Geotech)” Services Contract to ATC Group Services LLC, Matrix
Engineering Group, Inc., and MC Squared, Inc., subject to receipt of
signed contract and proper insurance documents. The Contract is for
three years with renewal option of two additional years. Also, approve
$500,000 to fund the CMT_Geotech Services. RFP 19-179. (Approved
by Engineering Services Committee July 30, 2019)
Attachments
31.Motion to approve Award of Bid #19-201 for the Construction of Rocky
Creek Sewer Force Main Project to Blair Construction, Inc. in the
Amount of $3,291,691.00. (Approved by Engineering Services
Committee July 30, 2019)
Attachments
PETITIONS AND COMMUNICATIONS
32.Motion to approve the minutes of the regular meeting of the Augusta
Commission held on July 17, 2019 and Special Called Meeting held July
30, 2019.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
8/6/2019
AUGUSTA COMMISSION
REGULAR AGENDA
8/6/2019
(Items 33-39)
PUBLIC SERVICES
33.Discussion: A request by Chao Tang for a Massage Operator's License to
used in connection with H Massage located at 1944 Walton Way.
District 1. District 9. (No recommendation from Public Services
Committee July 10, 2019)
Attachments
ADMINISTRATIVE SERVICES
34.Discuss and amend 2019 Commission Calendar. (Requested by Mayor
Hardie Davis, Jr. - referred from July 17 Commission meeting)Attachments
35.Discuss and adopt Commission Calendar for 2020. (Requested by
Mayor Hardie Davis - referred from July 17 Commission meeting)Attachments
36.Depot Project. (Requested by Commissioner Ben Hasan)Attachments
FINANCE
37.Consider a request from Mr. Wes Childers on behalf of Redemption
Church for a refund of property taxes paid for 2015 (Bill #759185). (No
recommendation from Finance Committee July 30, 2019)
Attachments
ENGINEERING SERVICES
38.Discuss Village at Riverwatch Commercial Development Road System
and Consider request from Jorden Trotter Commercial Real Estate
accepting Private Segment of Cabela Drive (432LF) and River Shoals
Parkway (150LF) and associated Improvements within its Right-of-Way
into Augusta, Georgia Public Roadway System. (No recommendation
from Engineering Services Committee July 30, 2019)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
39.Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
8/6/2019 2:00 PM
Invocation
Department:
Department:
Caption:Reverend Dr. Michael L. Cash, Senior Pastor Trinity on the Hill
United Methodist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Special Presentation
Department:
Department:
Caption:Special presentation from the University of Georgia Carl Vinson
Institute of Government and the Georgia Municipal Association
to Commissioner Brandon Garrett.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Years of Service
Department:
Department:
Caption:Congratulations! Years of Service Recipients.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Zoning Petition 613 Johns Road
Department:
Department:
Caption: Mr. Lucien Z. Williams regarding zoning request for 613 Johns
Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Mr. Moses Todd
Department:
Department:
Caption: Mr. Moses Todd regarding Memorandum of Understanding
between city government and Sand Ridge Community
Association.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Subject:
moses todd < iloveaug93@gmail.com>
Tuesday, )uly 23,2019 l-L:28 PM
Lena Bonner; Nancy Morawski
[EXTERNAL] Memorandum of understanding
Madam Clerk of commission will you please put Moses Todd on the next agenda to discuss memorandum of
understanding between city government and Sand Ridge Community Association.
[NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT
CLICK on links, open attachments or respond to requests for information unless you are sure the content is
safe.l
Commission Meeting Agenda
8/6/2019 2:00 PM
Ms. Jacquelyn Troupe
Department:
Department:
Caption: Ms. Jacquelyn Troupe transparency, ethics in our government.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGE^{DA rrEM RBQUEST FORM .,,,;_a*'.6)'
Commission/Committee: (Please check one) /.+'
. ,/ , /ff zo\9r'/ Commission I [R i,j- I
Finance Commiffee '-'-q*-**....-
Public Safety Committee
Contact Information for IndividuaUPresenter Making the Request:
Name:
Address:
Telephone Number:
Fax Number:
-7O/o Oq7?tlrl
E-Mail Address:
Please send this request form to the following address:
Ms. Lena J. Bonner Telephone Number: 70G821-1820
Clerk of Commission Fax Number: 706821-1838
Room 806 Municipal Building E-Mail Address: lbonner@augustaga.gov
530 Greene Street
Augusta, GA 309f 1
Requests may be faxed, e-mailed or delivered in person and must be received in the
Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission or
Committee meeting of the following week. A five-minute time limit will be allowed for
presentations.
Commission meetings are held on the first and third Tuesdays of each month at 2:00 p.m.
Committee meetings are held on the second and last Mondays of each month from 12:30
to 3:30 p.m.
o
Caption/Topic of Discussion to be placed on the Agenda:
Commission Meeting Agenda
8/6/2019 2:00 PM
Mary G. Ammon
Department:
Department:
Caption: Ms. Mary G. Ammon regarding City Ethics Policy, Board
Appointments and SPLOST Funds.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
Commission/Committee: (Please check one)
4
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N' ^..q -t3 ',!'-."gro$ S
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-X commission : A lU I Zo tf
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Commiffee
Public Safety Committee
Telephone Number:
Fax Number:
E-Mail Address:
Please send this request form to the following address:
Ms. Lena J. Bonner Telephone Number: 70G821-1820
Clerk of Commission Fax Number: 70GE21-1838
Room 806 Municipal Building E-MaiI Address: Ibonner@augustaga.gov
530 Greene Street
Augusta, GA 309f1
Requests may be faxed, e-mailed or delivered in person and must be received in the
Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission or
Committee rneeting of the following week. A five-minute time limit will be allowed for
presentations-
Commission meetings are held on the first and third Tuesdays of each month at 2:00 p.m.
Committee meetings are held on the second and last Mondays of each month from 12:30
to 3:30 p.m.
Contact Information for IndividuaUPresenter Making the Request:
Caption/Topic of Discussion to be placed on the Agenda:
Commission Meeting Agenda
8/6/2019 2:00 PM
Z-19-30
Department:Planning and Development
Department:Planning and Development
Caption: Z-19-30 – A request for concurrence with the Augusta Planning
Commission to deny a petition by Malisa Wanjala, on behalf of
Kimberly Godbee, requesting a Special Exception to establish a
Family Day Care Home per Section 26-1(F) of the
Comprehensive Zoning Ordinance for Augusta, Georgia
affecting property containing 0.46 acres and known as 4004
Madison Lane. Tax Map 053-4-012-00-0 DISTRICT 3
(Referred from July 17 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Ownership: A.N. 19-23: request by
Sangita Patel for a retail package Beer & Wine License to be
used in connection with Aggies II Convenience Store located at
3460 Peach Orchard Rd. District 6. Super District 10.
(Approved by Public Services Committee July 30, 2019)
Background:This is a New Ownership application formerly in the name of Su
Jin Park.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of$665.00.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Location: A.N. 19-24: request by
Michele Ashe for a consumption on premise Wine License
(Incidental License) to be used in connection with Van Gogh
and Vino located at 106 Pleasant Home Rd Suite. 2-B.
District 7.Super District 10. (Approved by Public Services
Committee July 30, 2019)
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $407.50
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve a New Ownership: A.N. 19-25: request by
Gurpreet Walia for a retail package Beer & Wine License to be
used in connection with Five Star Fuel, LLC located at 724
Laney Walker Blvd. Ext. District 1. Super District 9
(Approved by Public Services Committee July 30, 2019)
Background:This is a New Ownership application formerly in the name of
Scott Bosley.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $665.00
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Location: A.N. 19-26: request by
Hardwick Patel for an on premise consumption Liquor, Beer &
Wine License to be used in connection with Persis Indian Grill
located at 3112 Washington Rd Ste. J & K. There will be
Sunday Sales. District 7. Super District 10. (Approved by
Public Services Committee July 30, 2019)
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $3,427.50.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Location: A.N. 19-27: request by
Mitesh Bhula for a retail package Beer & Wine License to be
used in connection with Red Rock Hospitality located at 1052
Claussen Rd. District 7. Super District 10. (Approved by
Public Services Committee July 30, 2019)
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $665.00
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Law
Administrator
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Bid #19-221 Precision Approach -Airfield Electrical Contract
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve Precision Approach Contract for the Airfield
Electrical Project. (Approved by Public Services Committee
July 30, 2019)
Background:The Airport received three (3) compliant bids in response to the
Airport’s Solicitation Bid #19-221 for Augusta Regional Airport
Rehabilitate Airfield Electrical; the lowest bid was submitted by
Precision Approach. Augusta Regional Airport recommends
that Precision Approach be selected for bid and contract award.
Analysis:Airport Rehabilitate Airfield Electrical project was advertised in
March 2019. Four (4) potential primary bidders attended the pre-
bid conference and site visit on April 4, 2019 and four (4)
bidder’s submitted packages on the specified close date of May
9, 2019. Three packages were deemed compliant and responsive.
Precision Approach was the lowest bidder at $609,381.50. This
majority of the project will be funded through approved PFC
funding.
Financial Impact:$609,381.50
Alternatives:TO Deny
Recommendation:Aviation Commission recommends approval of Precision
Approach, LLC Contract for the Airfield Electrical Project.
Funds are
Available in the
Following
Accounts:
PFC (Passenger Facility Charges) account. 551-08-
1305/5412110
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Thursday, May 9, 2019 @ 3:00 p.m. for furnishing:
Bid Item #19-221 Rehabilitate Airfield Electrical for Augusta, GA – Augusta Regional Airport
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta,
GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from
Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $120.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488)
beginning Thursday, March 28, 2019. Bidders are cautioned that submitting a package without Procurement of a complete set are
likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the
successful completion of the project.
A Pre Bid Conference will be held on Wednesday, April 24, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair
Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Thursday, April 25, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No proposal may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract
with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 28, April 4, 11, 18, 2019
Metro Courier March 28, 2019
Revised: 2/2/2016
OFFICIAL
VENDORS Attachment
"B"E-Verify Save
Form
Addendum
1
Bid
Bond
Base Bid
(Volume 1)
Bid Alternate 1
(Volume 2)
Bid Alternate 2
(Volume 2)
Total Bid Compliance
Review
2% Goal
J Rannck Electric
1933 Grover Parkway
Mt Pleasant, MI 48858
Yes 357309 Yes Yes Yes $723,025.00 $1,021,000.00 $45,000.00 $1,789,025.00 Yes
M.C. Dean
3435 Marin Farm Rd
Suwanee, GA 30024
Yes 267985 Yes Yes Yes $994,903.93 $1,768,987.89 $43,122.06 $2,806,913.88 No
Precision Approach
874 Harmony Rd
Eatonton, GA 31024
Yes 56279 Yes Yes Yes $609,381.50 $1,108,060.00 $38,875.00 $1,756,316.50 Yes
Southeast Site
117 Industrial Blvd.
Suite G
Gray, GA 31032
Yes
No
Non-
Compliant
Yes Yes Yes $571,202.00 $1,125,160.00 $66,400.00 $1,762,762.00
Total Number Specifications Mailed Out: 15
Total Number Specifications Download (Demandstar): 45
Total Electronic Notifications (Demandstar): 7
Georgia Procurement Registry: 156
Pre-Bid Attendees: 7
Total packages submitted: 4
Total Noncompliant: 2
Bid Opening
for Bid Item #19-221
Rehabilitate Airfield Electrical
for Augusta, GA - Augusta Regional Airport
Bid Date: Thursday, May 9, 2019 @ 3:00 p.m.
Page 1 of 1
Commission Meeting Agenda
8/6/2019 2:00 PM
Daniel Field Airport - Approval of the Tentative Allocation Letter for FY2020 & Approval of the
Mayor Signing the TA Letter
Department:Daniel Field Airport
Department:Daniel Field Airport
Caption:Motion to approve Tentative Allocation Letter for FY2020 &
approval of the Mayor signing the TA Letter for Daniel Field
Airport. (Approved by Public Services Committee July 30,
2019)
Background:Daniel Field Airport (DNL) is located in an obstruction-rich
environment. An obstruction is anything that infringes upon the
flight path of an aircraft during the landing and departure phase
of a flight. In order to meet FAA safety standards, DNL has
spent much time and resources mitigating obstructions for
runways 5 and 11, south and west of the field, since 2013.
Runways 23 and 29, north and east of the field, still have
obstructions that must be addressed in the foreseeable future.
The original Tentative Allocation letter dated April 12, 2019
from GDOT was to conduct an Obstruction Survey and
Evaluation on the north and east ends of the field. Since the time
of the TA letter, Daniel Field Airport management had a
meeting with GDOT Aviation personnel and was advised to
change the project to Preliminary Planning/Engineering for
Runway 5 Extension and Runway 23 Approach Mitigation. The
letter noting the change is included in this agenda item as
received by the GDOT Aviation office.
Analysis:Recently, GDOT approached Daniel Field proposing a
feasibility study to explore all viable options for the purpose of
mitigating these obstructions on the north and east ends of the
airport. This study would be funded by the FAA, GDOT and
Daniel Field and will examine cost-effectiveness,
constructability, property impacts, environmental considerations
and benefits to the community for each proposed solution. Any
viable possibility must be in accordance with stringent FAA
standards and eligible for federal and state funding. One focus of
this study would be to move airport operations for runway 5/23
Cover Memo
south onto the Municipal Golf Course, while moving part of the
golf course onto the northwestern side of the airport. The
premise of this “shift” would be to increase the altitude of
aircraft over the Summerville area, which is northeast of the
airport, making current obstructions to the primary runway non-
issues, while allowing the Municipal Golf Course room to grow,
redesign and improve its layout. Please know that we will
proceed cautiously and propose forming an advisory committee
comprised of representatives from all areas of interest along with
local government to review data and provide periodic feedback
during the course of the feasibility study, as well as a
comprehensive public outreach process once the study is
complete. Rest assured that the safety of Daniel Field and
surrounding areas, the viability of the Municipal Golf Course,
and the benefit to the citizens of Augusta will always be our
primary focus. This study is anticipated to take 18 months to
complete. Additionally, the Tentative Allocation (TA) for
FY2020 includes an Airport Zone Ordinance (AZO) update for
both Augusta Regional Airport (AGS) and Daniel Field Airport
(DNL). Both airports continually see requests come in for
permanent structures which could cause potential flight hazards
based on the height and proximity to the airports. The updated
AZO would state height and distance requirements for any new
structure around the 2 airports.
Financial Impact:GDOT Aviation Programs has encouraged Daniel Field Airport
to study additional options for obstruction mitigation to its
runways.
Alternatives:The alternative to conducting this Feasibility Study is to
reevaluate the obstructions in the area of the airport and begin
property acquisition north and east of Daniel Field Airport in
order to remove and mitigate objects currently obstructing
Runways 23 and 29. DNL attempted to communicate with
property owners in this area three years ago. Some or the
property owners were happy to assist in any way they could,
while some were opposed to removing trees from their property.
Recommendation:The Daniel Field General Aviation Commission recommends
approval of the Tentative Allocation reply letter from Daniel
Field Airport to GDOT requesting the Feasibility Study be
funded in FY2020. We continue to research additional local
funding sources in addition to those explained in the Funding
section. The goal is to begin the study and receive the project
contract from GDOT in early September. The Daniel Field
General Aviation Commission recommends completing this
study in one phase to make it most the most cost and time
effective. Cover Memo
Funds are
Available in the
Following
Accounts:
The Feasibility Study project is expected to cost approximately
$300,000 and planned to be funded with $150,000 federal FAA
funds, $8,000 in state Airport Aid funds. The remaining
$142,000 would be a combination of Daniel Field Airport funds,
Augusta Regional Airport funds (for the pro-rata share of the
update to Airport Zoning Ordinance), and additional local
sources. We are currently researching potential funding sources
for the remaining share. Approximately $135,000 is eligible for
federal reimbursement in a future contract in FY2021 or later.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
GDQT
Russell R. McMurry, P.E., Commlssloner
One Georgla Center
600 West Paachtree NW
Atlanta, GA 30308
(404) 631-1990 Maln Offlce
Aprll 12, 2019
Goorglo Depodment ol lrcnrporiollon
The Honorable Hardle Davls, Jr,, Mayor
Augustn-Rlchmond County Unlfled Government
535 Tclfalr St,, Sulte 200
Augusta, GA 30901
Dear Mayor Davls:
The Department ls pleased to announce a tentatlve allocatlon of federalfundlng asslstance ln the amount of 527,000 for the followlng
proJect at the Augusta - Danlel Fleld:
Conduct Alrflcld Obstructlon Surucy + twluafion
Please confirm, by letter, no later than May 17, 2019, your intent to proceed with and fund thls proJect ln the state's Fiscal year 2020,
which ends June 3Q 2020. State and/or federal fundlng for this project if unconfirmed by this date may be reassigned.
State funding asslstance to match the federal share of thls project ls also available and must be formally requested by letter to the
Department's Commlssloner. See attached sample letter. State fundlng partlclpatlon ls 50% of the ellglble nonfederal share of the
proiect. Thls prolcct wlll requlra mrtchlng funds from Aqusta-Rlchmond County Unlfled cousrnmGnt G.tlmated tn the amount of
$1,500.00' Thls ls a tentatlve allocatlon of funds, the actual contract amount will be based on preapproved deslgn, planning and
englneerlng costs and/or competltlve blds recelved to accompllsh the proJect. Any proJects ln whlch you are seeklng relmbursement
(90%) wlth federal funds must have been revlewed and approved by the Department prlor to work commenclng ln order to be
consldered ellglble for federal fundlng participation.
The Department has scheduled this project to be ready for contract ln september 2019. Please provlde a schedule to meet this
contract date or submlt a revised contract date and schedule for conslderatlon. Please note lf the project does not meet the agreed
upon scheduled contract date the Department willconslder movlng the proJect ln order to accommodate other proJects or conslder
deferrlng the proJect to the next flscal year. lynn Thompson has been asslgned from our Avlatlon Programs offlca as prolcct manager
to asslst ln thls tentatlve allocatlon award lncludlng but not llmlted to, overall proJcet coordlnatlon, federal end stata guldance, andproject revlew and schedullng. Please communlcate wlth your proJect manager by the 5th of each month regardlng your proJect,s
status and schedule.
As acknowledgement to this tentative allocatlon award, please provlde a letter with the following: (See attachment)r Conflrmation of lntent to proceed wlth and fund this project in the state's Fiscal year 2020o Formal request for state fundlng assistance to match the federal share ofthe above projectr A schedule to meet thls contract date or submlt a revlsed contract date and schedule for conslderatlon
Please contect Lynn Thompson, Avlatlon ProJect Manager at (478) 299-3433 lf you have any guestlons. We look forward to the
suceersful completlon of thls proJect.
CLC:cew
cc: Don Grantham, State Transportatlon Board
Steve Gay, Alrport Manager
Attachment
CVolL. Comerfrir
Barbara Hill
From:
Sent:
To:
Cc:
Subject:
Attachments:
Good Afternoon,
Robinson, Joseph <JoRobinson@dot.ga.gov>
Thursday, May 15, 2019 12:45 PM
Thompson, Lynn; becky@augustaaviation.com; Steven Gay; barb@augustaaviation.com
Edmisten, Colette
TA letter
Augusta-DNL Confirmation.docx; Augusta-DNL TA Letter.pdf;5F424-2-1-V2-1-faa.pdf
Please see attached for the TA letter that was previously sent in the mail. With the process you have to go through
please respond to this email with a tentative date you will be returning the TA confirmation and don't worry about the
date in the original letter. Please also revise the letter to note that based on a meeting with your office (GDOT Aviation)
on May 13th we are requesting to change our project from "Conduct Airfield Obstruction Survey + Evaluation" to
"preliminary planning/engineering for Runway 5 Extension and Runway 23 Approach Mitigation". You can change the
description as you wish but this is just what I came up with at this point. Once we receive the letter from you we will
confirm the project change.
ln addition, we will need a new federal application for the project since this project technically wasn't submitted with
your FY20 CIP request. You can either go ahead and complete the form and send it with your confirmation or we can
wait but will need to be done prior to issuing a contract for the work.
Please let me know if you have any questions.
Thanks
Joseph Robinson
Aviation Planning Manager
GDQT[iffii,h:,""
Division of lntermodal Programs
600 West Peachtree Street N.W.
6th floor
Atlanta, Georgia 30308
404-631-1788 office
678-895-3416 cell
Hands-free cell phone use is the law when driving in Georgia. When drivers use cell phones and other electronic
devices it must be with hands-free technology. There are many facets to the law. For details, visit
https://www. gah ig hwaysafety. org/h ig hway-safety/ha nds-free-taw/
[On Sponsor Letterhead]
6 August 2019
Mr. Russell R. McMurry, P.E., Commissioner
Georgia Department of Transportation
600 W. Peachtree St, NW
Atlanta, GA 30308
Attn: Colette E. Williams, A.A.E., Assistant Aviation Program Manager
Dear Commissioner McMurry:
Augusta, Georgia and Daniel Field Airport thank the Department for the tentative funding allocation for
Obstruction Survey and Evaluation in FY2020. As GDOT is aware, DNL has spent much time and
resources to mitigate obstructions for Runways 5 and 11 and we look forward to mitigating the
remaining obstructions with your assistance. ln order to ensure we have fully considered all possible
options for mitigation, we respectfully request to allocate our available federal entitlement funds of
S150,000 to conduct an Obstruction Mitigation Feasibility Study. This study's scope would include a
Feasibility Analysis and thorough Alternatives Assessment for potential mitigation options, an
Environmental Assessment for the preferred alternative, and Airport Zoning Ordinance Update to
protect the airspace around Daniel Field well into the future.
ln accordance with Department policy, we further request state funding assistance in the amount of
50% of the eligible nonfederal share of the project. Upon the Department's concurrence with our
request, it's our intent to proceed with and fund the local share of this project. We would welcome any
additional federal funds for this project should they become available in FY2020 and commit local funds
for the remaining share.
Daniel Field Airport proposes the following schedule to meet a contract execution date of September
20L9:
o Scope Submittal Date July 2019o GDOT Contract Date August 2019o Sponsor Execution Date August 2019
ln addition, it is understood if the agreed upon scheduled contract date is not met the Department will
consider moving the project to later in FY2020 or consider deferring the project to the next fiscal year.
We welcome additional discussion about our capital priorities and funding options at your convenience
and sincerely appreciate the Departmenfs consideration and support of our Airport.
Sincerely,
Hardie Davis, Jr.
Mayor
Cc: Lynn Thompson, Aviation Project Manager
Steve Gay, Daniel Field Airport Manager
Daniel Field Airport
Augusta, Georgia
EXHIBIT A
SCOPE OF SERVICES
OBSTRUCTION M ITIGATION
FEASI BI LITY ASSESSMENT
GDOT Project Number APXXX-XXXX-XX (xxx) Richmond
PtD-TXXXXXX
Augusta, Georgia will provide planning services for the following project at the Daniel Field Airport (DNL):
a. Feasibility and Alternatives Assessment: DNL is located in an obstruction-rich
environment. Much time and resources have been expended in recent years to mitigate
obstructions for Runways 5 and 11. Runways 23 and 29 still have obstructions that have
to be addressed in the foreseeable future. Given the volume and density of obstructions
within residential areas, a feasibility assessment will be conducted to determine
alternatives, if any, to the costly and time-consuming process of acquiring easements and
property for obstruction removal.
b. Environmental Assessment: will be conducted on the viable development alternates
selected to be further evaluated.
c. Airport Zoning Ordinance: For the preferred development alternative to be successful
long-term, it's imperative that Augusta, Georgia protect the airspace around Daniel Field
Airport. Further, an airport zoning ordinance will be completed for both
as well as Augusta RegionalAirport
Element 1 - Proiect Formulation will include scoping meetings with GDOT, preparation and
negotiation of work scope and fees, and preparation of documents for federal and state funding
assistance. A preliminary layout of the proposed project scope limits will be created to review and
evaluate the project formulation.
Element 2 - Public lnvolvement for the duration of the project to include development of a public
relations strategy; formation of a stakeholders' committee and associated meetings; maintenance of
a project website; briefings to local elected officials; and Public lnformation Open House (PIOH)
Meetings.
Element 3 - Site Conditions lnvestigation will gather and evaluate critical technical data within the
project area to form the basis of all subsequent evaluations and analyses. The following specialized
services and surveys will be conducted within the proposed project limits:
1. Obstruction Survey in accordance with FAA AC 150/5300-188 - General Guidance and
. Specifications for Submission of Aeronautical Surveys to NGS: Field Data Collection and
Geographic lnformation System (GlS) Standards for all runway ends.2. Geotechnical investigation of proposed project limits, including proposed borrow
material3. Topographic Survey for project limits and layout4. Environmental considerations: wetland delineation, cultural resources, historical and
species impacts, land use and compatibility, noise studies.
5.
Analysis based on the collected data includes obstruction evaluation for all runway ends and
geotechnical report. Topographic survey and environmental data will be
o Element 4 - Evaluation of Alternatives will consist of comparing the purpose and need and the
proposed action to all reasonable alternatives for implementation and evaluate each for its ability to
meet FAA airport design and airspace standards, constructability considerations, conceptual
environmental effects, property impacts, and costs. The following alternatives will be graphically
depicted, evaluated, and documented:
L. No-build alternative
2. Alternative 1-fully acquire easements and fee simple property and remove and mitigate
obstructions in accordance with TERPS + TSS #4 FAA AC 150/5300-43. Alternative 2 - partially acquire easements and fee simple property and remove and
mitigate obstructions4. Alternative 3 - extend Runway 5/23 and displace Runway 23 threshold5. Alternative 4 - partially acquire easements and fee simple property and remove and
mitigate obstructions and extend Runway 5/23 and displace Runway 23 threshold6. Alternative5-?
Those alternatives considered to not be reasonable will be eliminated from further evaluation. The
most viable alternatives will be moved forward for an environmental assessment.
o Element 5 - Purpose and Need Purpose and Need for the proposed project will be defined and
documented to include detailed description of the project, graphical depiction of project limits, as
well as approved forecasts of aviation activity.
o Element 6 -Affected Environment will describe the general environmental conditions and resources
of the area, and will only discuss those environmental conditions that are present and could be
affected by the alternatives.
o Element 7 - Environmental Consequences will describe the potential environmental impacts and
proposed mitigation of implementation of the no-build and preferred alternative in each of the
NEPA categories listed in Element 5. affected by the reasonable alternatives in each of the
. following NEPA categories
1. Air Quality2. Biotic Resources
3. Coastal Barriers
4. CoastalZoneManagement5. Compatible Land Use
6. Construction
7. Section 4(f)8. Federally-listedEndangeredand
Threatened Species9. Energy Supplies, Natural
Resources, and Sustainable Design
10. Environmental Justice
LL. Farmlands
L2. Floodplains
13. HazardousMaterials
L4. Historic and Archeological
15. lnduced Socioeconomic
15. Light Emissions and Visual Effects
L7. Noise
18. Social lmpacts
19. Solid Waste
20. Water Quality
2L. Wetlands
22. Wild and Scenic Rivers
23. Cumulative lmpacts
Coordination will be completed with agencies that may have concerns about the proposed project early
in the study.
Element 8 - Meetings - The following meetings will be held for review of progress and feedback:1. Kickoff meeting2. GDOT/Sponsor progress meetings -SO% and 9Oo/o3. Public hearing for environmental assessment
Element 9 - Coordination, Review and Comments will submit a first draft environmental
assessment to GDOT for initial review and address comments. A Draft environmental assessment
will be provided to GDOT and Sponsor and to the agencies for review and a Notice of a public
Hearing will be published for public review and comment. Once the public hearing has concluded,
public comments will be incorporated into the document and the final environmental assessment
will be submitted for approval.
The environmental document will be completed in accordance with USDOT/FAA Order 1OSO.j.f,
Environmental lmpocts: Policies and Procedure+ USDOT/FAA Order 5O5O.4B - Notional Environmentol
Policy Act (NEPA) lmplementing tnstructions for Airport Actions, and FM's Environmental Desk
Reference for Airport Actions.
Element 10 - Airport Zoning Ordinance Update will be developed for protection of Daniel Field
Airport and Augusta Regional Airport and implemented by Augusta Planning and Development
Department, in accordance with recently developed guidance contained in the Transportation
Research Board Airport Cooperative Research Program Report #27, Enhancing Airport Land Use
Compatibility and will include overlay districts which will cover both airports and update Section 2g
in the existing County zoning ordinance structure.
The development of the AZO and related GIS layers will be used by the Augusta planning and
Development Department to guide, review and approve structure permits and land uses near each
airport. The AZO will provide the necessary language to develop an overlay zone as part of the
existing Augusta-Richmond County zoning ordinance. The existing GIS information that is available
from the County, combined with the most recent FAR Part 77 and TERPS Surface drawings for each
airport will be used as the basis for the development of the overlay zones and the assessment of
existing and future land use concerns. More to this - just a synopsis for now for GDOT review.
AUGUSTA, GEORGIA
New Grant ProposaVApplicrtion
Beforc a Depertment/agancy may apply for the granUaward on behalf of Augusta Richmond County, dley must ,i6t obtain approvalsignature from the Administrator and the Finance Director. The Administrator witl oblein information oo tt " grant program andrequirements from the funding agency and rwiew these for feasibility to dctermine if this grant/award will benefit AugusteRichmond County. The tr'inance Director will rrviov the funding requircment to determine if the grant will fit wtthin our budgetstructure and financial goals.
Proposal Pro.icct No. Projcct Title
Start Date: 09lAU20l9
Submit Date: 07lt}/2019
Totd Budgeted Amount: 333,334.00
End )ate: 0310112021
Depertment: 082
Total Fhnding Aggncy:
FIELD ibility Assessment
Recently, GDOT approached Daniel Field proposing a feasibility study to explore
all viable options for the purpose of mitigating these ob,structions on the
north and east ends of the airport. This study would be funded by the FAA,
GDor and Daniel Field and will examine cost-effectiveness, constuctability,
property impacts, environrnental considerations and benefi8 to the community
for each proposed solution. Any viable possibility must be in accor&nce with
stringent FAA standards and eligible for federal and state funding. One focus
of this study would be to move airport operations for runway 5/23 south onto
the Municipal Golf Course, while moving part of the golf coune onto the
northwestern side of the airport.
L,ocal Match: $16,667.00 from Daniel Field Fund Balance
EEOIDBE not required
RECEIVED
ADMINISTRATOR'S OFFICE
JUL I I 2019
AUGUSTA-RICHMOND
COUNTY
Daniel Field Cesh Match? Y
316,67.@ Totd Cesh Matcl: 16,657.00
FlowThnr ID: GM0006 GDOT
Sponsor: GMOoO4 Fed Aviation Adm
SponsorType: p1 PassthruFederalhrrpme:19 Airponimprovement
ContactsName phoneTvpe rD
I crrGMIOI9 Shealy, Becky ('t05)e22-0/,o8
Approvals
Typc
FA -ELB. STIEALY
Date
07119/2019 Dept. Signature:
Grant Coordinator
f*,
!zln
Urcn
Report:
Shealy Peg"Current l).te:
Cun:nt TIne:
07ltgnol9
l6:M:31GMI0O0_PROPOSAL - GMl000: Grants lvlanagernenf I
AUGUSTA, GEORGIA
New Grant ProposaVApplication
Bdore a Dcpartmcnt/agency mry apply for drc grarurwrrd on behetf ofAugurtr Richmood county, thcy murt lit3t obtrin rpprovetsignrture from tb€ Adminiltrator rod the tr'inance Dircctor. The Adminfutrrlor will obtin infonneiion on tte grant prognm endrcquircment from the funding egancy rnd review tlreac for fcdlbility to determinc if thfu grmt/awrrd will barcfit AugurtrRichmood county. The Finsncc Dircctor will revicry the funding rtquirement to determin; if the grant wilt frt withh our budgetnrcturc rnd finrtrcial goals.
Proporel Pmjcct No, Projcct Titlc
L) I have reviewed the Grant application and enolosed materials and:
VJ-l
.€,-fi-rnd the grant/rward to be f€asiblc to the needs of August8 Richmond County
O rr--., +L- -^^,.-.
FinanceDiroctor Dsre
I have reviewed the Grant applicstion and enclosed maErials 8nd:
o Approve the D€partftnt Agslcy to move forwsrd with the application
2.)
This-form vill elco bc used to provfulc thc ctterrd euditon wiit informetion on ell grrntr for compliance mdcrrtificatiotr rrquircmctrb ,! rcquircd by ttc Strtc rnd Fcdcnl Govcr.omcrt
U*!.i
R.port:
11464 - Rebecca Shealy prgc Current Drte:
Corl€trl ftne:
ullt9D0t9
l6:04:31GMI0@_PROPOSAL - GMl000: Grants lv{an8g€rnenr 2
Commission Meeting Agenda
8/6/2019 2:00 PM
HVAC Routine Emergency Services-1st Mechanical Services Contract
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve bid #19-111 HVAC Routine Emergency
Services Contract with 1st Mechanical Services for Airport
HVAC needs ($44,430.00). This is a 3 year contract with 2 one
year renewal options. (Approved by Public Services
Committee July 30, 2019)
Background:This is a replacement contract to an expiring 5 yr. contract to
perform these services throughout the airport. This has gone out
for Bid and was considered acceptable and compliant.
Analysis:The Scope of duties has been re-written and modified to fit the
current needs and to update the equipment list to achieve
accurate and best pricing.
Financial Impact:Total Cost is $44,430.00
Alternatives:To deny
Recommendation:Aviation Commission recommends Approval.
Funds are
Available in the
Following
Accounts:
Enterprise Funds: Fund 551 551-08-1113/5212999
REVIEWED AND APPROVED BY:
Cover Memo
Procurement
Administrator
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Wednesday, April 17, 2019 @ 3:00 p.m. for furnishing for Augusta, GA Augusta
Regional Airport
Bid Item #19-111 Routine Maintenance Services & Emergency Maintenance Services to HVAC Systems
for Augusta Regional Airport – Annual Contract
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference will be held on Wednesday, April 3, 2019 @ 10:00 a.m. in the Procurement Department, 535
Telfair Street, Room 605. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Thursday, April 4, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 7, 4, 21, 28, 2019
Metro Courier March 7, 2019
OFFICIAL
Building
Area Annual Monthly Annual Monthy Annual Monthy
1 Commercial Terminal $4,000.00 $333.33 $4,000.00 $333.33 $4,000.00 $333.33
2 FBO $750.00 $62.50 $750.00 $62.50 $750.00 $62.50
3 Weather Building $520.00 $43.33 $520.00 $43.33 $520.00 $43.33
4 Hanger One $516.00 $43.00 $516.00 $43.00 $516.00 $43.00
5 Hanger Two $1,400.00 $116.66 $1,400.00 $116.66 $1,400.00 $116.66
6 Fire Station $680.00 $56.66 $680.00 $56.66 $680.00 $56.66
7 Gate 1 & 5 $340.00 $28.33 $340.00 $28.33 $340.00 $28.33
8 Parking Booth $340.00 $28.33 $340.00 $28.33 $340.00 $28.33
9 Maintenance Building $340.00 $28.33 $340.00 $28.33 $340.00 $28.33
10 Total Annual Cost $8,886.00 $740.47 $8,886.00 $740.47 $8,886.00 $740.47
$127.50 $127.50 $127.50 $127.50 $127.50 $127.50
$85.00 $85.00 $85.00 $85.00 $85.00 $85.00Rate for Routine Call
( Per Hour)
256897
Yes
Rate for Emergency Call
(Per Hour)
Addendum 1
Emergency Maintenance Service - Per Hour Rates
Preventative Maintenace
First Three Years Cost
Yes
Second Option CostsFirst Option Costs
1st Mechanical Services
303 Curie Drive
Alpharetta, GA 30005
Yes
Vendors
Attachment B
SAVE Form
E-Verify Number
Bid Item # 19-111
Routine Maintenance Services & Emergency Maintenance Services to
HVAC Systems for Augusta Regional Airport
– Annual Contract
for Augusta, Georgia - Augusta Regional Airport
Bid Date: Wednesday, April 17, 2019 @ 3:00 p.m.
Total Number Specifications Mailed Out: 26
Total packages submitted: 5
Total Noncompliant: 0
19-111 TAB OFFICIAL 1 of 5
OFFICIAL
Building
Area
1 Commercial Terminal
2 FBO
3 Weather Building
4 Hanger One
5 Hanger Two
6 Fire Station
7 Gate 1 & 5
8 Parking Booth
9 Maintenance Building
10 Total Annual Cost
Rate for Routine Call
( Per Hour)
Rate for Emergency Call
(Per Hour)
Addendum 1
Emergency Maintenance Service - Per Hour Rates
Preventative Maintenace
Vendors
Attachment B
SAVE Form
E-Verify Number
Total Number Specifications Mailed Out: 26
Total packages submitted: 5
Total Noncompliant: 0
Annual Monthly Annual Monthy Annual Monthy
$5,760.00 $480.00 $6,336.00 $528.00 $6,969.60 $580.80
$1,860.00 $155.00 $2,046.00 $170.50 $2,250.60 $187.55
$615.00 $51.25 $676.50 $56.38 $744.15 $62.01
$564.00 $47.00 $620.40 $51.70 $682.44 $56.87
$1,365.00 $113.75 $1,501.05 $125.13 $1,651.65 $137.64
$960.00 $80.00 $1,056.00 $88.00 $1,161.60 $96.80
$900.00 $75.00 $990.00 $82.50 $1,089.00 $90.75
$585.00 $48.75 $643.50 $53.63 $707.85 $58.99
$585.00 $48.75 $643.50 $53.63 $707.85 $58.99
$13,194.00 $1,099.50 $14,512.95 $1,209.47 $15,964.74 $1,330.40
$145.00 $112.50 $165.00 $135.00 $172.50 $145.00
$95.00 $75.00 $110.00 $90.00 $115.00 $95.00
Bid Item # 19-111
Routine Maintenance Services & Emergency Maintenance Services to
HVAC Systems for Augusta Regional Airport
– Annual Contract
for Augusta, Georgia - Augusta Regional Airport
Bid Date: Wednesday, April 17, 2019 @ 3:00 p.m.
Augusta Chiller Service, Inc.
240 Camilla Avenue
Auguta, GA 30907
Yes
410287
Yes
Yes
First Option CostsFirst Three Years Cost Second Option Costs
19-111 TAB OFFICIAL 2 of 5
OFFICIAL
Building
Area
1 Commercial Terminal
2 FBO
3 Weather Building
4 Hanger One
5 Hanger Two
6 Fire Station
7 Gate 1 & 5
8 Parking Booth
9 Maintenance Building
10 Total Annual Cost
Rate for Routine Call
( Per Hour)
Rate for Emergency Call
(Per Hour)
Addendum 1
Emergency Maintenance Service - Per Hour Rates
Preventative Maintenace
Vendors
Attachment B
SAVE Form
E-Verify Number
Total Number Specifications Mailed Out: 26
Total packages submitted: 5
Total Noncompliant: 0
Annual Monthly Annual Monthy Annual Monthy
$6,387.00 $532.25
$3,602.00 $300.17
$1,319.00 $109.92
$1,319.00 $109.92
$2,129.00 $177.42
$300.00 $25.00
$860.00 $71.67
$200.00 $16.67
$300.00 $25.00
$16,416.00 $1,368.02 $16,908.48 $1,409.04 $16,908.48 $1,409.04
$127.50 $127.50 $127.50 $127.50 $127.50 $127.50
$85.00 $85.00 $85.00 $85.00 $85.00 $85.00
Bid Item # 19-111
Routine Maintenance Services & Emergency Maintenance Services to
HVAC Systems for Augusta Regional Airport
– Annual Contract
for Augusta, Georgia - Augusta Regional Airport
Bid Date: Wednesday, April 17, 2019 @ 3:00 p.m.
Comfort Systems USA
#10 507 CDP
Industrail Blvd
Grovetown, GA 30909
Yes
47231
Yes
Yes
First Three Years Cost First Option Costs Second Option Costs
19-111 TAB OFFICIAL 3 of 5
OFFICIAL
Building
Area
1 Commercial Terminal
2 FBO
3 Weather Building
4 Hanger One
5 Hanger Two
6 Fire Station
7 Gate 1 & 5
8 Parking Booth
9 Maintenance Building
10 Total Annual Cost
Rate for Routine Call
( Per Hour)
Rate for Emergency Call
(Per Hour)
Addendum 1
Emergency Maintenance Service - Per Hour Rates
Preventative Maintenace
Vendors
Attachment B
SAVE Form
E-Verify Number
Total Number Specifications Mailed Out: 26
Total packages submitted: 5
Total Noncompliant: 0
Annual Monthly Annual Monthy Annual Monthy
$17,595.00 $1,466.25 $18,050.04 $1,504.17 $18,265.08 $1,522.09
$3,340.08 $278.34 $3,440.04 $286.67 $3,490.08 $290.84
$740.04 $61.67 $760.08 $63.34 $770.04 $64.17
$780.00 $65.00 $799.08 $66.59 $810.00 $67.50
$780.00 $65.00 $799.08 $66.59 $810.00 $67.50
$1,110.04 $84.17 $1,030.08 $85.84 $1,040.40 $86.67
$2,730.00 $227.50 $2,770.08 $230.84 $2,795.04 $232.92
$550.08 $45.84 $560.04 $46.67 $570.00 $47.50
$690.00 $57.50 $695.04 $57.92 $710.04 $59.17
$28,315.24 $2,351.27 $28,903.56 $2,408.63 $29,260.68 $2,438.36
$92.00 $46.00 $93.00 $46.50 $95.00 $47.50
$92.00 $46.00 $93.00 $46.50 $95.00 $47.50
Yes
Yes
First Three Years Cost First Option Costs Second Option Costs
Bid Item # 19-111
Routine Maintenance Services & Emergency Maintenance Services to
HVAC Systems for Augusta Regional Airport
– Annual Contract
for Augusta, Georgia - Augusta Regional Airport
Bid Date: Wednesday, April 17, 2019 @ 3:00 p.m.
Gold Mech
1559 Broad Street
Augusta, GA 30904
Yes
292548
19-111 TAB OFFICIAL 4 of 5
OFFICIAL
Building
Area
1 Commercial Terminal
2 FBO
3 Weather Building
4 Hanger One
5 Hanger Two
6 Fire Station
7 Gate 1 & 5
8 Parking Booth
9 Maintenance Building
10 Total Annual Cost
Rate for Routine Call
( Per Hour)
Rate for Emergency Call
(Per Hour)
Addendum 1
Emergency Maintenance Service - Per Hour Rates
Preventative Maintenace
Vendors
Attachment B
SAVE Form
E-Verify Number
Total Number Specifications Mailed Out: 26
Total packages submitted: 5
Total Noncompliant: 0
Annual Monthly Annual Monthy Annual Monthy
$6,384.00 $532.00 $6,600.00 $550.00 $6,888.00 $574.00
$1,524.00 $127.00 $1,560.00 $130.00 $1,656.00 $138.00
$624.00 $52.00 $648.00 $54.00 $672.00 $56.00
$624.00 $52.00 $648.00 $54.00 $672.00 $56.00
$1,176.00 $98.00 $1,024.00 $102.00 $1,272.00 $106.00
$1,236.00 $103.00 $1,272.00 $106.00 $1,320.00 $110.00
$576.00 $48.00 $600.00 $50.00 $624.00 $52.00
$264.00 $22.00 $408.00 $34.00 $408.00 $34.00
$312.00 $26.00 $312.00 $26.00 $312.00 $26.00
$12,720.00 $1,060.00 $13,072.00 $1,106.00 $13,824.00 $1,152.00
$150.00 $120.00 $154.00 $123.00 $159.00 $126.00
$100.00 $80.00 $103.00 $82.00 $106.00 $84.00
Second Option CostsFirst Three Years Cost First Option Costs
Johnson Controls
4268 Belair Frontage Road
Augusta, GA 30909
Yes
272768
Yes
Yes
Bid Item # 19-111
Routine Maintenance Services & Emergency Maintenance Services to
HVAC Systems for Augusta Regional Airport
– Annual Contract
for Augusta, Georgia - Augusta Regional Airport
Bid Date: Wednesday, April 17, 2019 @ 3:00 p.m.
19-111 TAB OFFICIAL 5 of 5
Commission Meeting Agenda
8/6/2019 2:00 PM
Massage Operator's License
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve a request by Sabrina D. LaBord for a
Massage Operator's License to be used in connection with Pass
Me Knot Massage located at 2010 Olive Road. District 2 Super
District 9. (Approved by Public Services Committee July 30,
2019)
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Ordinance that regulates Massage Therapy,
Financial Impact:The applicant will pay a fee of $155.00 for a Massage Operator's
License and a fee based on gross revenue reported.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Planning & Development Building Division Salary: Motion Correction
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve the language change as follows: "increasing
the salaries of existing staff as proposed in Table 2; recruit and
offer incoming building/construction staff the salary proposed in
Table 2; update the existing career ladder and incorporate the
aforementioned changes immediately" regarding the Planning
and Development Department Building Division Salaries.
(Approved by Public Services Committee July 30, 2019)
Background:The motion stated that the salary increases and recruiting would
be “up to” the mid-range; however, the department was/is
seeking approval to pay current and incoming staff the salaries
as presented in Appendix B, Table 2.
Analysis:The top of Appendix B states that the salaries requested are at or
above the mid-range and Table 2 as originally presented is what
the Finance and Human Resources Department approved and
what Planning would like to forward with.
Financial Impact:The construction reserve fund will be used initially. In order to
accomplish the replenishing of funds, the building permit fees
will increase over a two-year time frame beginning October 1,
2019. The fees will increase by 20% the first year and an
additional 20% in the 2nd year for a total of 40%.
Alternatives:HR will not be able to recruit at the salaries requested in Table 2
based on how the motion is currently worded.
Recommendation:Approve the recommendation to stave the loss of talent and
experience by implementing the new building division structure,
increasing the salaries of existing staff as proposed in Table 2,
recruit and offer incoming building/construction staff the salary
proposed in Table 2, update the existing career ladder and
Cover Memo
incorporate the aforementioned changes immediately. In order to
accomplish the replenishing of funds, the building permit fees
will increase over a two-year time frame beginning October 1,
2019. The fees will increase by 20% the first year and an
additional 20% in the 2nd year for a total of 40%.
Funds are
Available in the
Following
Accounts:
In order to accomplish the replenishing of funds, the building
permit fees will increase over a two-year time frame beginning
October 1, 2019. The fees will increase by 20% the first year and
an additional 20% in the 2nd year for a total of 40%.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
MEMORANDUM
TO: Ms. Lena Bonner, Clerk of Commission
FROM: Robert Sherman, Director of Planning and Development
THRU: Jarvis Sims-Interim City Administrator, Tony McDonald-Deputy Administrator
RE: Request for Correction of Motion-Planning & Development Building Division Salaries
The Planning and Development Department seeks a correction to the motion approved on June
18, 2019 regarding the Planning and Development Department Building Division Salaries.
The motion stated that the salary increases and recruiting would be “up to” the mid-range;
however, the department is seeking approval to pay current and incoming staff the salaries as
presented in Appendix B, Table 2. The top of Appendix B states that the salaries requested are
at or above the mid-range and Table 2 is what the Finance and Human Resources Department
approved.
Table 2: Current and Proposed Staff Salary Adjustments Within Existing Job Grades lists the
requested salaries as originally presented. Based on Table 2, we are requesting that the motion
be corrected to reflect the following:
Approved Motion Corrected Motion
Motion to approve the recommendations to
stave the loss of talent and experience by
implementing the new building division structure,
increase the salaries of existing staff as proposed,
recruit and offer incoming building/construction
staff up to mid-range of the salary for the grade,
update the existing career ladder and incorporate
these changes immediately. In order to
accomplish the replenishing of funds, the building
permit fees will increase over a two- year time
frame beginning October 1, 2019. The fees will
increase by 20% the first year and additional 20%
in the 2nd year for a total of 40%.
Motion to approve the recommendation to stave
the loss of talent and experience by
implementing the new building division structure,
increasing the salaries of existing staff as
proposed in Table 2, recruit and offer incoming
building/construction staff the salary proposed
in Table 2, update the existing career ladder and
incorporate the aforementioned changes
immediately. In order to accomplish the
replenishing of funds, the building permit fees
will increase over a two-year time frame
beginning October 1, 2019. The fees will increase
by 20% the first year and an additional 20% in the
2nd year for a total of 40%.
Enclosure: As originally presented, Appendix B: Table 2: Current and Proposed Staff Salary
Adjustments Within Existing Job Grades
APPENDIX B: PLANNING & DEVELOPMENT DEPRTMENT BUILDING DIVISION: CURRENT VS. PROPOSED SALARIES
Planning would work within the existing job grades to allow for the increases; however, most
positions would be at or over the midrange but below the maximum for the grade.
Table 1: Current Job Grades for Building Division
Position Job Grade Minimum Mid Maximum
Asst Plans
Examiner Level I 14 $34,980 $43,275 $52,469
Bldg Inspector
Level I 15 $36,275 $45,344 $54,413
Bldg Inspector
Level II 16 $37,571 $46,963 $56,356
Bldg Inspector
Level III 17 $38,866 $48,583 $58,299
Bldg Inspector
Level IV 18 $40,162 $50,202 $60,243
Plans Examiner
Level I 19 $45,738 $52,599 $68,607
Bldg Official 25 $62,636 $72,032 $93,954
Table 2: Current & Proposed Staff Salary Adjustments Within Existing Job Grades
Job Title Current
Pay
Planning
Recommended Pay
Planning %
of Increase Budgeted Amount
Building Inspector I (4) $39,851.00 $43,500.00 9% $174,000.00
Building Inspector II $45,177.00 $47,500.00 5% $47,500.00
Building Inspector III $48,252.00 $51,500.00 7% $51,500.00
Building Inspector IV NA $55,500.00 NA $55,500.00
Senior Building Inspector-Lead(3) NA $53,500.00 NA $160,500.00
Field Supervisor NA $58,315.00 NA $58,315.00
Assistant Plans Examiner (2) $38,570.00 $41,000.00 6% $82,000.00
Plans Examiner I NA $45,738.00 NA $45,738.00
Plans Examiner II NA $49,738.00 NA $47,415.00
Building Official $76,132.66 $82,014.00 8% $82,014.00
Administrative Assistant III $32,389.00 $36,304.00 12% $36,304.00
Annual Salaries Total $840,786.00
MEMORANDUM
Date: Monday, May 6, 2019
To: Augusta Richmond County Commission
From: Robert H. Sherman III, Director of Planning and Development
Thru: Mr. Jarvis Sims, Interim Administrator of Augusta Richmond County
Mr. Tony McDonald, Deputy Administrator of Augusta Richmond County
Mr. Maurice McDowell, Interim Deputy Administrator of Augusta Richmond County
______________________________________________________________________________
Title- Planning & Development Building Divisions Recruitment and Retention of Qualified Staff Department- Planning & Development
Presenter- Robert Sherman or Department Designee Background- Since the year 2016, the Planning and Development Department has had thirteen (13) building staff to voluntarily separate from Augusta-Richmond County due to salary;
moreover, the department is challenged with recruiting experienced new/replacement staff with the current salaries. Effective July 1, 2019 House Bill 493, the Private Permitting Review and Inspection Act, further exemplifies the necessity of increasing the salaries of our building staff. The new bill will allow for developers to select their own reviewer from amongst private sector professional engineers and architects to complete their reviews and reduce the fees typically paid
to the department by 50%, if the city cannot complete a review of the initiating documents and drawings within five (5) business days of receipt. Analysis- For the purpose of retaining and recruiting experienced staff, the department proposes: 1) updating the divisions structure to allow for more timely promotion, adequate staffing and
salary increases, 2) collaborating with HR to update the current career ladders to align with the new structure and to offer more competitive salaries. Summary Financial- The building and inspections division has a dedicated reserve fund to cover the expenses related to their operating budget, it has approximately a 1.6-million dollar
balance. The increase in building permit fees will need to be in place for a minimum of two years in order to absorb the cost of the salary increases. If the salary increases are made effective immediately then the reserve fund will be used.
Recommendation- Planning & Development seeks approval to:
1. Stave the loss of talent and experience to neighboring jurisdictions 2. Implement the new building division structure (Appendix A) 3. Increase the salaries of existing staff as proposed (Appendix B) 4. Recruit and offer incoming building/construction staff up to mid-range of salary for the grade
5. Update the existing career ladder Alternative Privatization of the county building and inspections department in order to meet the demand and
comply with the upcoming state law GA HB 493. Funds There are funds available via the building divisions reserve fund, but in order to sustain the increase the department recommends raising the building permit fees during the upcoming
budget cycle with an effective date of January 1, 2020. The building permit fees for Augusta-
Richmond County lag behind our neighbors in Columbia County, GA by up to 200%; therefore, the department along with the Construction Advisory Board recommends a 15% increase in building permit fees annually for the next two (2) years to cover the increases in salary plus an additional 5% increase for two years following in order to sustain the increases, see Appendix
C).
RETENTION &
RECRUITMENT
ATTRACTING & MAINTAINING SKILLED STAFF WITHIN THE BUILDING-CONSTRUCTION DIVISION
VOLUNTARY SEPARATIONS
&
CURRENT RECRUITING EFFORTS
•Departures in the last three years: 13 Building Inspectors/Plans Examiners/Admin
•Average salary of 13 departed staff: $ 38,549
•Current Vacancies: 3/6
•Starting Salary
•Type of Applicants
•How long we have been advertising the positions
Table 1: Former Building Division Employees from 2015‐2019
Job Title Date of Hire End Date Years Salary
Plans Examiner 10/7/2016 9/7/201711 mo $ 45,197.54
Building Inspector III 4/25/2015 10/14/20161 yr 6 mo $ 44,898.36
Building Inspector II 6/13/2012 8/12/20164yrs 2 mo $ 40,945.00
Building Inspector 7/1/2018 11/6/20184 mo $ 39,262.84
Building Inspector 7/28/2018 1/4/20196 mo $ 39,262.84
Plumbing and Mechanical 9/28/2017 5/4/20188 mo $ 38,682.48
Building Inspector 8/26/2017 3/23/20187 mo $ 38,682.40
Building Inspector 5/21/2016 2/24/20179 mo $ 38,682.40
Electrical Engineer 9/19/2014 9/16/20151 yr $ 37,924.00
Plumbing and Mechanical 7/7/2015 9/30/20161 yr 2mo $ 37,924.00
Assistant Plans Examiner 10/7/2016 8/18/201710 mo $ 35,301.14
Assistant Plans Examiner 8/30/2014 10/10/20151 yr 2mo $ 35,065.00
Administrative Assistant 2/25/2017 9/4/20177 mo $ 29,317.86
GOALS
•Goal #1: Recruit and retain experienced staff
Objective A: Enhance the building division structure
Objective B: Modify the HR career path for building inspectors/plans examiners
Objective C: Increase the salaries of existing building/construction staff that are consistently
meeting/exceeding expectations
•Goal #2: Maintain annual building/construction division operations reserve fund balance
Objective A: Increase building permit fees
Objective B: Ensure we can meet the time lines set forth in the GA HB 493: Private
Permitting Review and Inspection Act
GOAL #1: RECRUIT AND
RETAIN EXPERIENCED STAFF
•Objective A: Updating the divisions structure will add
support with the creation of 3 new positions and the
identification of team leads by trade. Adopting the
proposed reorganization will aid in defining career paths
for inspectors and examiners.
•Objective B: Collaborate with HR to refine the career
ladders allowing for Inspector Levels I-II, who pass their
certifications and are in good standing to be promoted to
the next level provided they have 1-year of uninterrupted
employment.
•Objective C: Increasing the base salary (pay grade)
across all building inspector/examiner levels to be
competitive with counties of a similar size should attract
and retain skilled persons.
GOAL #2: MAINTAIN ANNUAL
BUILDING/CONSTRUCTION RESERVE FUND
•Revenue generating division
•Current operating budget is 1.7-million
•Proposed operating budget is1.9-million
•Revenue based on current permit fees
1.5-million
•Reserve Fund unaudited balance is 1.6-
million
Table 2: Richmond vs. Columbia County Building Permit Fee Comparison
FAMILY DOLLAR #3559 ACC CONST OFFICE #2886
COST $ 425,000.00 COST $ 400,000.00
SQ FT 9,000 SQ FT 6,100
TYPE V‐B TYPE II B
GROUP B GROUP B
AUGUSTA FEES AUGUSTA FEES
PERMIT $ 833.30 PERMIT $ 759.80
PLAN REVIEW $ 549.98 PLAN REVIEW $ 501.47
FIRE PLAN $ 150.00 FIRE PLAN $ 150.00
INSPECTIONS $ 238.00 INSPECTIONS $ 255.00
ELECTRICAL $ 237.95 ELECTRICAL $ 108.80
TEMP POLE $ 50.00 TEMP POLE $ 50.00
MECHANICAL $ 184.40 MECHANICAL $ 150.80
PLUMBING $ 62.60 PLUMBING $ 83.60
TOTAL $ 2,306.23 TOTAL $ 1,975.87
COLUMBIA COUNTY FEES COLUMBIA COUNTY FEES
PERMIT $ 5,523.39 PERMIT $ 4,931.78
PLAN REVIEW $ 250.00 PLAN REVIEW $ 250.00
FIRE PLAN $ 270.00 FIRE PLAN $ 183.00
ELECTRICAL $ 100.00 ELECTRICAL $ 100.00
TEMP POLE $ 35.00 TEMP POLE $ 35.00
MECHANICAL $ 100.00 MECHANICAL $ 100.00
PLUMBING $ 100.00 PLUMBING $ 100.00
TOTAL $ 6,378.39 TOTAL $ 5,699.78
Difference 176.57%Difference 188.47%
GA HB 493: PRIVATE PERMITTING REVIEW AND
INSPECTION ACT HIGHLIGHTS
•Notify applicant within 5 days of whether an application is complete
•Inform applicant if the plan review can be completed within 30 calendar days
•Inform applicant if an inspection can be completed within 2 business days
•If the city/county cannot guarantee the completion dates the owners can at their own
expense hire a private professional to perform the plan/review/inspection
•The fees to the local government are reduced by 50% if the completion dates are not
met
ACHIEVING SUSTAINABLE INCREASES
The revenue from the building division averages about $1,500,000.00 annually.
Planning proposes a modest increase in fees over the next four years as outlined
below.
Table 3: Building Permit Fee Increase Revenue Generation:
The following figures are based on an estimated base revenue of $1,500,000.00
Permit Fee Increases Annual Increase Yields
First Year 15%$225,000.00
Second Year 15%$258,750.00
Thrid Year 5%$110,438.00
Fourth Year 5%$140,147.00
DEPARTMENT RECOMMENDATION
Restructure building/construction division (creation of new positions)
Increase current building/construction division staff salaries
Increase the starting salary for new building division employees to the mid-range for the grade*
Refine the career ladders with HR to allow for growth
Increase of building permit fees over the next four years (15%, 15%, 5%, 5%)
APPENDIX A: AUGUSTA PLANNING AND DEVELOPMENT DEPARTMENT PROPOSED CONSTRUCTION REORGANIZATION CHART
Director
Robert Sherman III
Administrative
Assistant
Deputy Director
Carla Delaney
Electrical Team Lead
Inspector
Building Team Lead
Inspector
Plumbing & MechanicalTeam Lead Inspector
Asssistant PlansExaminer
Building Official
Marshall Masters
Electrical
Inspector
Building Inspector
(Vacant)
Plumbing &
Mechanical Inspector
Assistant Plans
Examiner
Plans Examiner
(New Position)
Field Supervisor(New Position)
ElectricalInspector
Building Inspector
(Vacant)
Building Inspector
(Vacant)
Building Inspector(New Position)
Plumbing &
Mechanical Inspector
MARVIN GRIFFIN OFFICE TELFAIR OFFICE
APPENDIX B: PLANNING & DEVELOPMENT DEPRTMENT BUILDING DIVISION: CURRENT VS. PROPOSED SALARIES
Planning would work within the existing job grades to allow for the increases; however, most
positions would be at or over the midrange but below the maximum for the grade.
Table 1: Current Job Grades for Building Division
Position Job Grade Minimum Mid Maximum
Asst Plans
Examiner Level I 14 $34,980 $43,275 $52,469
Bldg Inspector
Level I 15 $36,275 $45,344 $54,413
Bldg Inspector
Level II 16 $37,571 $46,963 $56,356
Bldg Inspector
Level III 17 $38,866 $48,583 $58,299
Bldg Inspector
Level IV 18 $40,162 $50,202 $60,243
Plans Examiner
Level I 19 $45,738 $52,599 $68,607
Bldg Official 25 $62,636 $72,032 $93,954
Table 2: Current & Proposed Staff Salary Adjustments Within Existing Job Grades
Job Title Current
Pay
Planning
Recommended
Pay
Planning %
of Increase Budgeted Amount
Building Inspector I (4) $39,851.00 $43,500.00 9% $174,000.00
Building Inspector II $45,177.00 $47,500.00 5% $47,500.00
Building Inspector III $48,252.00 $51,500.00 7% $51,500.00
Building Inspector IV NA $55,500.00 NA $55,500.00
Senior Building Inspector-Lead(3) NA $53,500.00 NA $160,500.00
Field Supervisor NA $58,315.00 NA $58,315.00
Assistant Plans Examiner (2) $38,570.00 $41,000.00 6% $82,000.00
Plans Examiner I NA $45,738.00 NA $45,738.00
Plans Examiner II NA $49,738.00 NA $47,415.00
Building Official $76,132.66 $82,014.00 8% $82,014.00
Administrative Assistant III $32,389.00 $36,304.00 12% $36,304.00
Annual Salaries Total $840,786.00
Chris Booker -Chairman 706-798-6792
Mark Capers -Vice-Chairman
March 4, 2019
Dear Augusta Commission & Janice Allen Jackson, Administrator:
On behalf of the Construction Advisory Board, this letter is to express our concern of the high turnover
rate of Building Inspectors and Plan Reviewers. It is our understanding that this is due to low wages and
lack of incentives. The division has had 13 resignations in the past three years.
We propose the following:
•Starting salary to be set at $43,500.00
•Career ladder to be revised to allow increases to next level at no more than 12 months.
•Capping the Enterprise fund at $1,500,000.00
•Re-organize the division to have additional levels of supervision, to include a Field Supervisor, and
team leads.
•Additional Building Inspector and Plans Examiner.
The current starting salary for a Building Inspector in the division is $36,275, this salary is not competitive
in the industry and has limited the recruiting of qualified building inspectors.
The current career ladder requires two years and proper certification to move to the next level, the board
supports revising the career ladder allowing one year and proper certification to move to the next level.
The revenue fund has an unaudited balance of $1,642,299.73 at the end of 2018. The board supports
using revenue from the enterprise fund to pay for the reorganization, as well as raising fees 15% for each
of the first two years, and 5% for the remaining two consecutive years.
The Building Division currently is staffing two offices, the division is in need of field supervision as well as
team leads to ensure that the departments business is being performed at a high level.
The division is in need of additional building inspectors, as well as a Plans Examiner to keep up with the
high volume of work that the city is experiencing.
If you have any questions or concerns please do not hesitate to give me a call (706) 798-6792.
Sincerely,
Chris Booker
Appendix C: Augusta Richmond County
Construction Advisory Board
Commission Meeting Agenda
8/6/2019 2:00 PM
PTV Code Amendment
Department:Planning and Development Dept.
Department:Planning and Development Dept.
Caption:Motion to amend Augusta, Georgia Code Section 3-5-86 (i) so
as to specify additional safety equipment to be included on
Personal Transportation Vehicles (PTVs) that operate on
Augusta streets, and to waive the second reading. (Approved
by Public Services Committee July 9, 2019 - approved by
the Commission on July 17 Commission meeting-second
reading)
Background:The current Personal Transportation Vehicle ordinance requires
that Commercial PTVs must have four-wheel disc brakes. The
vehicle manufacturers do not build all PTVs with this braking
system.
Analysis:The information that we received explains that the braking
system on smaller ‘golf car’ size Commercial PTVs is sufficient
for the vehicle’s weight and maximum speed, and hydraulic
braking systems are not required. The proposed hydraulic
braking system for the larger six passenger or more PTVs will
provide an enhanced safety profile while allowing manufacturers
to easily offer a range of PTV models.
Financial Impact:N/A
Alternatives:Do not approve.
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
N/A Cover Memo
REVIEWED AND APPROVED BY:
Cover Memo
ORDINANCE #:_______________________
AN ORDINANCE TO AMEND AUGUSTA, GEORGIA CODE TITLE 3, CHAPTER 5,
ARTICLE 11, SECTION 3- 5- 86 (i) SO AS TO SPECIFY ADDITIONAL SAFETY
EQUIPMENT TO BE INCLUDED ON PERSONAL TRANSPORTATION VEHICLES THAT
ARE OPERATED ON AUGUSTA STREETS; TO REPEAL ALL CODE SECTIONS AND
ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT
HEREWITH; TO WAIVE THE SECOND READING; TO PROVIDE AN EFFECTIVE DATE
AND FOR OTHER PURPOSES.
WHEREAS, IT IS THE DESIRE OF THE AUGUSTA COMMISSION TO SET
APPROPRIATE SAFETY STANDARDS FOR PTVS TO BE USED ON SPECIFIED
AUGUSTA STREETS;
THE AUGUSTA, GEORGIA COMMISSION ORDAINS AS FOLLOWS:
SECTION 1. Augusta, Georgia Code Section § 3-5-86 (i) is hereby deleted in its entirety, and in
lieu thereof, a new § 3-5-86 (i) is enacted as set forth in" Exhibit A" hereto.
SECTION 2. This ordinance amendment shall become effective upon its adoption in accordance
with applicable laws.
SECTION 3. All ordinances or parts of ordinance in conflict herewith are hereby
repealed.
Adopted this ___ day of ___________, 2019.
______________________________
Hardie Davis, Jr.
As its Mayor
Attest: __________________________
Lena J. Bonner, Clerk of Commission
Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2019
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
“EXHIBIT A”
Section § 3-5-86 (i)
In addition to the requirements above, all Commercial PTVs must have four wheel
disk brakes, be uniquely keyed or have a “lockout” key switch (requires code
to be entered on keypad for security before vehicle will operate), be equipped with
United States Department of Transportation approved tires and be marked in a
conspicuous manner with the name of the company or organization operating the
Commercial PTV.
Section § 3-5-86 (i)
In addition to the requirements above, all Commercial PTVs designed to carry six passengers or more
must be equipped with hydraulic brakes, must be uniquely keyed or have a “lockout” key switch
(requires code to be entered on keypad for security before vehicle will operate), be equipped with
United States Department of Transportation approved tires and be marked in a conspicuous manner
with the name of the company or organization operating the Commercial PTV.
Commission Meeting Agenda
8/6/2019 2:00 PM
2019 - Landscape Truck
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve replacement of one Landscape Truck for the
Recreation Department – Trees and Landscape Division for
$49,185.00 using capital outlay. (Approved by Administrative
Services Committee July 30, 2019)
Background:The Recreation-Trees and Landscape Division requires this
equipment to perform a variety of regular grounds keeping and
landscaping responsibilities throughout Augusta-Richmond
County. This vehicle will be purchased to replace asset 994163
which is a 2000 Isuzu NPR Landscape Truck. The current
vehicle on hand was purchased in 1999 for $25,901 and has
currently reached 110 Work Orders totaling approximately
$43,261 in repairs. The vehicle also currently has in excess of
181,000 miles on its odometer. This vehicle has been deemed
uneconomical to maintain in the fleet and should be replaced.
The bid tab sheet for Bid 19-213: Landscape Truck is attached
for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for a Landscape Truck. Invitations
to bid were sent to at least ten vendors to include four Augusta
local vendors and resulted in only one valid response. The
vendor, CSRA Fleetcare of Augusta, GA met the requested
specifications in the bid. Bid 18-213: Landscape Truck: 2019
Isuzu NPRHDEFI – CSRA Fleetcare: $49,185.00 (Augusta, GA)
Financial Impact:: 1 – 2019 Landscape Truck @ $49,185.00 each. The total
purchase is $49,185.00 for the Recreation-Trees and Landscape
Division. The vehicle will be purchased with Capital Outlay
funds using ACCT# 272-01-6440/54.22210.
Alternatives:(1) Approve the request; (2) Do not approve the request
Cover Memo
Recommendation:Approve the purchase of one – Landscape Truck for the
Recreation-Trees and Landscape Division
Funds are
Available in the
Following
Accounts:
Capital Outlay funds using ACCT# 272-01-6440/54.22210.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
BID 19-213
Year 2019
Make Isuzu
Model NPRHDEFI
Base Price
(5.00)$48,555.00
Delivery Date 120 DAYS ARO
Item # 6.01 Limited Slip
Differential $630.00
TOTALS:$49,185.00
FOR ALL DEPARTMENTS-LANDSCAPE TRUCK - BID
OPENING 4/26/19 @ 11:00
Specialty Item
Description
CSRA Fleetcare,
Augusta, GA
Commission Meeting Agenda
8/6/2019 2:00 PM
2019 - Recreation and Parks Dept Compact Utility Tractor
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve Recreation and Parks Department -
Municipal Golf Course requests the purchase of one replacement
Compact Utility Tractor at a cost of $25,146.00 using Capital
Outlay. Bid Item 19-222 J & B Tractor Company of Augusta.
(Approved by Public Services Committee July 30, 2019)
Background:The Recreation and Parks Department - Municipal Golf Course
requires this equipment because it is used to provide a myriad of
grounds facility tasks such as moving dirt, loading sand, pulling
tow behind gang mowers and regular Golf Course maintenance.
Currently they are borrowing a tractor asset from within the
Recreation and Parks Department to maintain operations at the
Municipal Golf Course. The previous tractor on hand was a John
Deere Model 5105 and was deemed economically unrepairable
and sold on GovDeals.com auction in April 2019.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for a Compact Utility Tractor.
Invitations to bid were sent to at least twelve vendors to include
five Augusta local vendors and resulted in two valid responses.
The lowest priced vendor, J & B Tractor Company of Augusta,
GA met the requested specifications in the bid. Bid 19-222:
Compact Utility Tractor: 2019 Kubota L4060HST – J & B
Tractor Company (Augusta, GA): $25,146.00; 2019 John Deere
4044M – Ag-Pro Company (Conyers, GA): $32,318.00.
Financial Impact:1 – 2019 Compact Utility Tractor @ $25,146.00 each. The total
purchase is $25,146.00 for the Recreation and Parks Department
- Municipal Golf Course. The vehicle will be purchased through
the use of Capital Outlay Funds with ACCT# 272-01-
6440/54.21110.
Alternatives:(1) Approve the request; (2) Do not approve the request
Cover Memo
Recommendation:Approve the purchase of one – Compact Utility Tractor for the
Recreation and Parks Department - Municipal Golf Course
Funds are
Available in the
Following
Accounts:
Capital Outlay Funds with ACCT# 272-01-6440/54.21110.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Tuesday, May 14, 2019 @ 11:00 a.m. for furnishing for:
Bid Item #19-222 2019/2020 Compact Utility Tractor for Augusta, GA – Central Services Department – Fleet
Maintenance
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to the office of the Procurement Department by
Friday, April 26, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 4, 11, 18, 25, 2019
Metro Courier April 4, 2019
Commission Meeting Agenda
8/6/2019 2:00 PM
Disparity Study Update
Department:Compliance
Department:Compliance
Caption:Motion to approve having a disparity study implemented in
accordance with bullet#2 (PowerPoint Presentation) to include
Ordinance Drafting, Program Implementation and Goal Setting,
the cost would be approximately $380,000-$400.000 with the
cost to be supplemented with an additional $200,000 and to
move it forward to Commission with a financial update from the
Administrator. (Approved by Administrative Services
Committee July 30, 2019)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance
Procurement
Law
Cover Memo
Administrator
Clerk of Commission
Cover Memo
AUGUSTA, GEORGIA
COMPLIANCE DEPARTMENT
C OMPLIANCE D IRECTOR : T REZA E DWARDS
DISPARITY STUDY U PDATE
To: Mayor Hardie Davis, Jr.
Commissioner Sean Frantom
Commissioner Sammie Sias
Commissioner Bill Fennoy
Commissioner Mary Davis
Commissioner Ben Hasan
Commissioner Dennis Williams
Commissioner John Clarke
Commissioner Marion Williams
Commissioner Bobbie Williams
Commissioner Brandon Garrett
WHAT IS A DISPARITY STUDY?
Disparity Studies examine whether or not there is evidence of discrimination
affecting minority-and women-owned firms. Disparity studies are one way for
government agencies to examine whether programs are needed to assist minority-
and women-owned businesses in government contracting and purchasing.
CURRENT STATUS
What Augusta currently has
Augusta Georgia has a DBE program for
federally funded projects and a local small
business opportunity program, which is
gender/race neutral.
Does Augusta need a disparity study?
If the government wants a race/gender
conscious program, a disparity study is
needed to legally implement and defend
the program. Augusta is currently
enjoined from having a race/gender
conscious program, but there is nothing
stopping Augusta from implementing a
race/gender conscious program that
meets constitutional standards.
WHAT IS NEEDED TO MOVE FORWARD WITH DISPARITY STUDY
Costs
Approximately $275,000-325,000
If Augusta chooses to have add-ons such as
Ordinance Drafting, Program Implementation, and Goal Setting, the cost would be
approximately $380,000-400,000
In the event Augusta Georgia was sued based on the disparity study or program implementation, the costs for the firm selected to serve as an expert witness, could range from $200.00-400.00 per hour.
These are only approximate costs based consultation with colleagues in similar jurisdictions
Documents/Records
1. All awards or payment records,
or
2. Contracts/POs for last 5 years
3. Bid Tabulations for 5 years
4. List of all Solicitations for 5 years
5. Vendor List
6. Monthly Utilization Reports from
Compliance Department
PROCESS TO PROCURE & TIME TO COMPLETE DISPARITY STUDY
•Request For Proposal (RFP) is the suggested procurement process for disparity studies byAugusta Richmond County, but one jurisdiction indicated they have acquired disparity
studies through their legal department
•Time to complete the disparity study is approximately 12 months (this does not
include the needed time for the RFP process, approximate time to
complete RFP process is 6 to 10 weeks)
PATH FORWARD
Is it the will of the Commission to move forward with conducting a
disparity study?
AUGUSTA, GEORGIA
COMPLIANCE DEPARTMENT
LSBOP U PDATE
C URRENT LSB C OUNT : 38
J ULY 2019
LSB Breakdown by Owner Ethnicity and Sex
out of 38 Registered LSBs
Black-
owned
84%
Latino-
owned
3%White-
owned
13%
By Ethnicity
Woman-
owned
16%
Man-owned
79%
Woman &
man owned
jointly
5%
By Sex
Black
women
11%
Black men
71%
Latino men
3%
White
women
6%White
men
9%
By Owner
Agriculture, Forestry, Fishing, &
Hunting
1%
Construction
47%
Manufacturing
4%
Wholesale Trade
3%
Retail Trade
1%
Transportation & Warehousing
4%
Information
1%
Real Estate Rental & Leasing
1%
Professional, Scientific, &
Technical Services
9%
Administrative/Support/Waste
Management/Remidiation
Services
21%
Educational Services
4%
Health Care & Social Assistance
3%
Other Services (except Public
Administration)
1%
LSB Breakdown by NAICS (38 LSBs)
Construction
Residential Remodelers
Other
Industrial Building Construction
Commercial/Institutional Building Construction
Water, Sewer Line, & Related Structures Construction
Highway, Street, & Bridge Construction
Poured Concrete Foundation & Structure
Framing
Masonry
Glass/Glazing
Roofing
Siding
Other Foundation, Structure, & Building Exteriors
Administrative/Support/Waste
Management/Remidiation Services
Office Administration
Facilities Support
Temp Help
Janitorial
Landscaping
Other Services to Buildings/Dwellings
Other Waste Collection
Solid Waste Landfill
Professional, Scientific, & Technical Services
Engineering
Graphic Design
Custom Computer Programming
Other Computer Related Services
Admin Management/General Management Consulting
Human Resources Consulting
Other Management Consulting
Other Scientific/Technical Consulting
Manufacturing
Commercial Printing (except Screen/Books)
Ready-Mix Concrete Manufacturing
Other
Mattress Manufacturing
Sign Manufacturing
Transportation & Warehousing
General Freight Trucking (Local)
Specialized Freight Trucking, Local
Special Needs Transportation
All Other Transit & Ground Passenger Transportation
Commission Meeting Agenda
8/6/2019 2:00 PM
HCD_ Down Payment Assistance request (2)
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide funding to assist two
(2) low to moderate income homebuyers with down-payment
assistance to purchase a home. (Approved by Administrative
Services Committee July 30, 2019)
Background:Augusta, GA’s (administered by HCD) Down Payment
Assistance Program is a loan, given to a prospective homeowner
in the form of a second mortgage. This financial assistance is
combined with a primary loan (first mortgage loan) from a
participating lending institution and enables a qualified first-time
home buyer to become a homeowner. The buyer must be a first-
time home buyer and the home must become the buyer’s
primary residence. The program is funded by the U.S.
Department of Housing and Urban Development (HUD) and
administered by Augusta, GA’s Housing and Community
Development Department (HCD). The program promotes
neighborhood stability by assisting with the gap financing
towards the purchase price and closing costs for homes located
within the limits of Augusta-Richmond County. Two
applications awaiting approval to move forward with the process
of becoming a homeowner is: 1. 1809 Rose Lane, Augusta,
GA 30904 $5,000 2. 2704 Davis
Mill Road, Hephzibah, GA 30815 $5,000 The
application has a first mortgage from a lending institution but
needs down payment assistance to complete the process. A
prospective homeowner is only eligible to receive up to $5,000
if they are purchasing a single-family dwelling in Augusta
Richmond County area. Once approved, Lenders will schedule
closing and the applicant will soon be on their way to
homeownership in Augusta – Richmond County.
Analysis:The approval of the application (2) will enable individuals to
become a homeowner and “Make the American Dream a
Cover Memo
Reality”. Approval will also have a positive impact on the
community by increasing the tax base in Augusta, Georgia.
Financial Impact:The City receives funding from the US Housing and Urban
Development Department (HUD) on an annual basis. This
approval would be for the total amount of $10,000 given in the
form of a second mortgage (forgiven on the fifth year after
closing date), and shown as a second lien against said property
until forgiven.
Alternatives:Do not approve HCDs Request.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide funding to assist two
(2) low to moderate income homebuyers with down-payment
assistance to purchase a home.
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: a) HOME
Investment Partnership Grant (HOME) funds org key:
221073212
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Name of Homebuyer & Property Address
HOME Program – Homebuyer Written Agreement Page 1 of 6
HOME PROGRAM
HOMEBUYER WRITTEN AGREEMENT
NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must
fulfill in exchange for the federal assistance you are receiving through the Home Investment
Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions
regarding any sections you do not fully understand. This AGREEMENT will be enforced by a
forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand
these documents before you sign them.
THIS AGREEMENT, made and entered into this ____ day of _ _, 20 by and between
_______________________________ hereinafter referred to as “BORROWER,” and AUGUSTA
HOUSING & COMMUNITY DEVLOPMENT having its principal office at 925 Laney Walker
Blvd, 2nd Floor, Augusta, Georgia 30901, hereinafter referred to as “LENDER.”
WHEREAS, on ___________________, the Lender agreed to provide to the Borrower
financial assistance to be used in pursuit of the purchase of certain real property hereafter described;__
_Map Parcel #_____________________ and
WHEREAS, a percentage of said financial assistance was provided in the form of a
Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of
_________________________, subject to the condition that the Borrower executes this Agreement.
WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban
Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME
Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s
Forgiveness Loan Program.
NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions
of State of Georgia Statues, the parties do hereby agree as follows:
The Borrower covenants and agrees with the Lender to adhere to the following HOME
Program Restrictions imposed on them for the federal assistance provided:
Affordability Period
Name of Homebuyer & Property Address
HOME Program – Homebuyer Written Agreement Page 2 of 6
You must comply with the HOME Program’s period of affordability. The period of affordability for
the home will be ____________years, based on the amount of the direct subsidy to the
HOMEBUYER. During this ___________ year period, the HOMEBUYER must maintain the home
as his/her principal place of residence at all times. During this time the recapture restriction is
effective and requires all HOME funds that were provided for the purchase of the home to be repaid to
the City, including principal, interest, late fees, and other charges, if you do not occupy the property as
your principal residence or if you sell or transfer the property.
Maximum Sales Price
The property may not have a purchase price for the type of single family housing that exceeds 95% of
the median purchase price for the area. It has been verified that the purchase price of the housing does
not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR
Part 92.254(a).
The maximum purchase price is as follows for the Augusta Richmond County GA:
Unit # FHA Limits Pre-Economic Stimulus Act
Existing Homes New Homes
1 Unit $ 152,000 $ 227,000
2 Unit $ 195,000 $ 291,000
3 Unit $ 236,000 $ 352,000
4 Unit $ 292,000 $ 436,000
Unadjusted
Median Value
$ 160,000 $ 239,000
Appraised property value
The AWARDEE certifies that a certified property appraiser has appraised the property that is the
subject of this AGREEMENT at a value of $_________________.
Principal residence requirement
This agreement shall remain in force throughout the affordability period as long as the home remains
the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as
his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in
breach of this agreement and will be required to repay any amount that has not yet been forgiven, as set
forth in Section 5 of the AGREEMENT, as of the day the home is no longer the principal place of
residence of the HOMEBUYER. If the home is sold to another party, the liability of the
HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth in Section 7
below.
________Buyer Initials
Recapture Agreement
Name of Homebuyer & Property Address
HOME Program – Homebuyer Written Agreement Page 3 of 6
This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient
decides to sell the house within the affordability period at whatever price the market will bear. The
recaptured funds will come from the net proceeds if available. Any such repayment as required shall
be made to the Lender no later than thirty (30) days following the action that require the repayment.
Obligation of Repayment
As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this
Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate
hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost,
including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is
legally described as:
ALL THAT LOT OR PARCEL OF LAND, (Add lot Description)
Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in
the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the
property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs,
executors, or representatives shall give the lender notice thereof.
In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a
required payment within said limited period, the Lender may, with or without notice to the Borrower,
foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real
estate, as provided by State Statue.
Ownership of Property
You must hold fee simple title to the property purchased with HOME funds for the duration of your
Forgiveness Loan.
Use of HOME funds
The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by
providing down payment assistance. This will reduce the sales price of the home to the
HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to
purchase the home.
________Buyer Initials
Household Income
Name of Homebuyer & Property Address
HOME Program – Homebuyer Written Agreement Page 4 of 6
You must be an eligible household through the time of filing a loan application with the City or other
lender to the escrow closing of the purchase transaction. Income eligibility means that your annual
gross household income, adjusted for household size does not exceed eighty percent (80%) of the
Augusta-Aiken median income, as established by HUD.
Insurance requirement
The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and
current insurance policy on the home for the current appraised or assessed value of the home. Failure
to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT,
and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the
HOME Program investment.
Property standards
Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all
State and local housing quality standards and code requirements. If no such standards or codes apply,
the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical
Condition Standards.
Termination Clause
In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein
or any provisions in any other collateral agreement restricting the use of the Property to low or
moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall
have no further force or effect. Any person (including his successors or assigns) receiving title to the
Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title
to the Property free and clear from such restriction.
Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of
foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien
Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default
under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior
Security Deed within the 30-day notice sent to the Lender.”
This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be
binding upon the parties hereto and their respective heirs, executors, representatives, successors and
assigns.
If at any time that the City realizes that you have falsified any documentation or information, you may
be required by law to pay the full amount of subsidy provided.
________Buyer Initials
Lead Requirement
Name of Homebuyer & Property Address
HOME Program – Homebuyer Written Agreement Page 5 of 6
I understand that my house was built/or not built before 1978. I am in receipt of the “Protect Your
Family from Lead in Your Home Booklet” and discussed with the staff of Housing and Community
Development.
__________Buyer Initials
Homeowner’s house was built before 1978 and has received a Lead Inspection Report.
_________Buyer Initials
Post Purchase Requirement
Homeowner must attend a Post Homeownership Counseling class and submit a certificate of
completion to AHCD within the first two years of purchasing the house. AHCD will not release the
lien on the property until this requirement has been met.
_______Buyer Initials
Name of Homebuyer & Property Address
HOME Program – Homebuyer Written Agreement Page 6 of 6
IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment
Agreement.
___________________________________________ Date___________________________
HOMEBUYER SIGNATURE
Attest:
Subscribed and sworn to before me __________________________________, 20____.
My Commission Expires ______________________________________, 20____.
______________________________________
Notary Signature
Approved as to form: _________________________ Date:______________
Augusta, GA Law Department
By: ___________________________________ Date: __________________
Hardie Davis Jr.
As its Mayor
By: ___________________________________ Date: _________________
Jarvis Sims
As its Interim Administrator
By: ___________________________________ Date:_________________
Hawthorne Welcher, Jr.
As its Director, HCD
SEAL
____________________________
Lena Bonner
As its Clerk
Commission Meeting Agenda
8/6/2019 2:00 PM
HCD_ J Lovett Homes: McQueen Court Affordable Housing Development Request
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide two (2) HOME
funding agreements to J. Lovett Homes and Construction, LLC
to develop two (2) family units for low to moderate income
families on McQueen Court (Twiggs Street Corridor).
(Approved by Administrative Services Committee July 30,
2019)
Background:Housing and Community Development and J. Lovett Homes and
Construction, LLC is working together to promote affordable
housing through partnership where J. Lovett Homes is currently
working with local non-profits in constructing single family
housing in Augusta. J. Lovett Homes is requesting that HCD
assist in furthering affordable housing through continual
partnership of providing HOME funds for the construction of
two (2) additional units. HCD will provide 100% of funding and
all sales proceeds will return to HCD to be utilized to construct
other units. J. Lovett is requesting: 108 McQueen Court ,
Augusta, GA 30901: Total Construction Cost:
$135,861.10. Total Request $135861.10 116 McQueen
Court, Augusta, GA 30901: Total Construction Cost:
$135,861.10 Total Request: $135,861.10 The funding
request is to assist with the cost associated with the construction
of single family units.
Analysis:The approval of funding will allow J. Lovett Homes to construct
two (2) single-family units to be sold to eligible low income
homebuyer.
Financial Impact:HCD will utilize Home Investment Partnership (HOME)
funding received through its annual allocation from Housing and
Urban Development in the amount of $ $271,722.20 to assist in
construction cost of two (2) single family units.
Cover Memo
Alternatives:Do not approve the funding to J. Lovett Homes and Construction
LLC.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) to provide two (2) HOME funding
agreements to J. Lovett Homes to develop single family units for
low to moderate income families.
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: Home
Investment Partnership Program (HOME) funds. Org key:
221073212
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
1
CONTRACT
Between
AUGUSTA, GEORGIA
And
J. LOVETT HOMES & CONSTRUCTION, LLC.
in the amount of
$135,861.10
One Hundred Thirty-five Thousand Eight Hundred Sixty-One and 10/100
for Fiscal Year 2018
Providing funding for
LANEY WALKER/BETHLEHEM REVITALIZATION PROJECT
HOME FUNDING
“Single Family New Construction - 108 McQueen Court”
THIS AGREEMENT (“Contract”), is made and entered into as of the th day of ________, 2019
(“the effective date”) by and between Augusta, Georgia, acting through the Housing and Community
Development Department (hereinafter referred to as “AHCD”) - with principal offices at 925 Laney
Walker Blvd., 2nd Floor, Augusta, Georgia 30901, as party of the first part, hereinafter called "Augusta",
and J. Lovett Homes & Construction LLC.=., a developer, organized pursuant to the Laws of the State
of Georgia, hereinafter called "J. Lovett” as party in the second part.
WITNESSETH
WHEREAS, Augusta is qualified by the U. S. Department of Housing and Urban Development
(hereinafter called HUD) as a Participating Jurisdiction, and has received Laney Walker Bond Financing
for the purpose of providing and retaining affordable housing for eligible families; and
WHEREAS, Augusta wishes to increase homeownership opportunities and preserve and increase the
supply of affordable housing for eligible families; and
WHEREAS, Augusta wishes to enter into a contractual agreement with J. Lovett Homes for the
administration of the eligible affordable housing development activities utilizing HOME Investment
Partnerships (HOME) Program funds; and
WHEREAS, this activity has been determined to be eligible activity according to 24 CFR
92.504(c)(13), and will meet one or more of the national objectives and criteria outlined in Title 24 Code
of Federal Regulations, Part 92 of the Housing and Urban Development regulations.
WHEREAS, J. Lovett Homes has been selected and approved through a solicitation process for
development partners to assist in the redevelopment of the Laney Walker/Bethlehem communities.
Initial _____
2
WHEREAS, J. Lovett Homes has agreed to provide services funded through this contract free from
political activities, religious influences or requirements; and
WHEREAS, J. Lovett Homes has requested and Augusta has approved a total of $ 135,861.10 in grant
funds to perform eligible activities as described in Article I, below:
NOW, THEREFORE, the parties of this agreement for the consideration set forth below, do here and
now agree to the following terms and conditions:
ARTICLE I. SCOPE OF SERVICES
A. Scope of Services
Project Description: J. Lovett Homes agrees to utilize approved HOME Program funds to support project
related costs associated with the construction of a single family unit located at 108 McQueen Court to
include:
1. Perform all required construction management and project oversight; in accordance with all
laws, ordinances, and regulations of Augusta;
2. Perform all functions required to ensure delivery of a final product meeting all requirements as
set forth by said Agreement to include:
Materials list to include brand name and/or model number of materials as specified or
agreed to adjustments to specifications including but are not limited to: appliances,
windows, HVAC, fixtures and first quality lumber. J. Lovett Homes is to provide a
finish schedule with the specifications, brands and model numbers for all interior
finishes 90 days from completion for agreement by HCD. Actual material invoices may
be requested to verify charges,
B. Use of Funds: HOME Investment Partnerships (HOME) Program funds shall be used by J.
Lovett Homes for the purposes and objectives stated in Article I, Scope of Services, and Exhibit
“A” of this Agreement. The use of these funds for any other purpose(s) is not permitted. The
following summarizes the proposed uses of the funds under this Agreement:
An amount not to exceed $135,861.10 shall be expended by J. Lovett Construction to support
the construction of the single family unit.
1. Construction
An amount not to exceed sixteen percent (16%) of the actual construction costs, only including
materials and labor, as outlined and approved on the Work Write-up shall be expended by J.
Lovett Homes for construction costs related to the development of one single family detached
homes identified as 108 McQueen Court. The design and specification of this property shall be
approved by HCD prior to construction. Funds will be used to assist with the cost of all
construction related fees.
2. Profit
An amount not to exceed amount as outlined and approved in Article I. Scope of Services,
Section B. Use of Funds and on the Work Write-Up, shall be paid to J. Lovett Homes for costs
identified as necessary operating time and expenses in addition to the profit accrued in the
development of one single family detached home identified as 108 McQueen Court. HCD will
have the latitude to pay O&P directly the procured developer/contractor on a pay performance
basis or upon the sale of the single family detached home identified as 108 McQueen Court.
3
Initial _____
C. Program Location and Specific Goals to be Achieved
J. Lovett Homes shall conduct project development activities and related services in its project
area (also known as the Laney Walker Bethlehem Community) that incorporates the following
boundaries: Fifteenth Street, R.A. Dent, Wrightsboro Road, Twiggs Street, Martin Luther King
Boulevard and Walton Way and its designated geographic boundaries approved by AHCD.
D. Project Eligibility Determination
It has been determined that the use of the funds by the J. Lovett Homes will be in compliance
with 24 CFR Part 92. Notwithstanding any other provisions of this contract, J. Lovett Homes
shall provide activities and services as described in the description of the project, including use
of funds, its goals and objectives, tasks to be performed and a detailed schedule for completing
the tasks for this project as provided in Exhibit A of this contract.
ARTICLE II. BUDGET AND METHOD OF PAYMENT
J Lovett Homes will be compensated in accordance with this Article II, Budget and Method of Payment,
that specifically identifies the use of project funding as represented in Article II. C.2 of this Agreement.
J Lovett Homes will carry out and oversee the implementation of projects to be funded with HOME
Program funds. J. Lovett Homes agrees to perform the required services under the general coordination
of the Augusta Housing and Community Development Department. In addition and upon approval by
Augusta, J. Lovett Homes, may engage the services of outside professional services consultants and
contractors to help carry out the program and projects.
A. Augusta shall designate and make the funds available in the following manner:
1. The method of payment for construction costs, including only materials and labor as outlined
and approved on the Work Write-Up, shall be on a pay for performance basis provided J.
Lovett Homes and HCD determine the progress is satisfactory. J. Lovett Homes shall utilize
the AIA Form provided by HCD (See appendix). For invoicing, J. Lovett Homes shall include
documentation showing proof of completion of work in accordance with the amount
requested, inspected and accepted by HCD, lien waivers for vendors and subcontractors, as
specified in the Work Write-Up found in Exhibit B & E.
2. HCD will monitor the progress of the project and J. Lovett Homes’ performance on a weekly
basis with regards to the production of housing units and the overall effectiveness of project.
3. Upon the completion of this agreement, any unused or residual funds remaining shall revert to
Augusta and shall be due and payable on such date of the termination and shall be paid no later
than thirty (30) days thereafter.
4. Funds may not be transferred from line to line item in the project budget without the prior written
approval of Augusta.
Initial
_____________
4
5. HCD will retain five percent (5%) of an amount of construction costs, including only materials
and labor as outlined and approved on the Work Write-Up, after the Certificate of Occupancy
has been issued until J. Lovett Homes and HCD determine that all HCD punch list items have
been satisfied.
B. Project Financing
The Augusta Housing and Community Development Department (HCD) will provide an
amount not to exceed the actual construction costs including only materials and labor as outlined
and approved on the Work Write-Up to be expended by J. Lovett Homes for construction costs
related to the development of one single family detached home identified as 108 McQueen
Court.
All funding is being provided as payment for services rendered as per this agreement.
C. Timetable for Completion of Project Activities
1. J. Lovett Homes shall be permitted to commence with the expenditure of funds as outlined in
said Agreement . J. Lovett Homes shall obligate and expend the designated funds by December
31, 2019. Based on the budget outlined in C.2 below, J. Lovett Homes will provide a detailed
outline of critical project milestones and projected expenditures during the course of the
development project as Exhibit C. These documents will become an official part of the
contractual agreement and provide the basis for overall project performance measurements.
2. J. Lovett Homes agrees to pay as liquidated damages to Augusta the sum of one hundred dollars
($100) for each consecutive calendar day after the expiration of the contract time of completion
time, except for authorized extensions by Augusta.
D. Project Budget: Limitations
1. J. Lovett Homes shall be paid a total consideration of $ 135,861.10 for full performance of the
services specified under this Agreement. Any cost above this amount shall be the sole
responsibility of the J. Lovett Homes. It is also understood by both parties to this contract that
the funding provided under this contract for this specific project shall be the only funds provided
by Augusta – unless otherwise agreed to by Augusta and J. Lovett Homes.
2. J. Lovett Homes shall adhere to the following budget in the performance of this contract.
A. Project Activity Cost $ 135,861.10
New Construction
TOTAL PROJECT COST: $ 135,861.10
Initial_____
5
ARTICLE IV. TERM OF CONTRACT
The term of this agreement shall commence on the date when this agreement is executed by Augusta
and the J. Lovett Homes (whichever date is later) and shall end at the completion of all program
activities, within the time specified in Article I.D, or in accordance with ARTICLE IX: Suspension and
Termination.
ARTICLE V. DOCUMENTATION AND PAYMENT
A. This is a pay-for-performance contract and in no event shall Augusta provide advance funding to
the J. Lovett Homes, or any subcontractor hereunder. All payments to the J. Lovett Homes by
Augusta will be made on a reimbursement basis.
B. J. Lovett Homes shall maintain a separate account and accounting process for funding sources.
C. J. Lovett Homes shall not use these funds for any purpose other than the purpose set forth in this
Agreement.
D. Subject to J. Lovett Homes's compliance with the provisions of this Agreement, Augusta agrees
to reimburse all budgeted costs allowable under federal, state, and local guidelines.
E. All purchases of capital equipment, goods and services shall comply with the procurement
procedures of OMB Circular A-110 "Uniform Administrative Requirements for Grant
Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations"
as well as the procurement policy of Augusta.
F. Requests by J. Lovett Homes for payment shall be accompanied by proper documentation and
shall be submitted to HCD, transmitted by a cover memo, for approval no later than thirty (30)
calendar days after the last date covered by the request. For purposes of this section, proper
documentation includes: "Reimbursement Request" form supplied by HCD, copies of invoices,
receipts, other evidence of indebtedness, budget itemization and description of specific activities
undertaken. Invoices shall not be honored if received by Augusta later than sixty (60) calendar
days after expiration date of this Agreement. Reimbursement request form is in Appendix A.
G. J. Lovett Homes shall maintain an adequate financial system and internal fiscal controls.
H. Unexpended Funds: Unexpended funds shall be retained by Augusta. Upon written request,
Augusta may consider the reallocation of unexpended funds to eligible projects proposed by the
J. Lovett Homes.
ARTICLE VIII ADMINISTRATIVE REQUIREMENTS
A. Conflict of Interest
J. Lovett Homes agrees to comply with the conflict of interest provisions contained in 24 CFR
85.36, 570.611, OMB Circular A-110 and OMB Circular A-102 as appropriate.
This conflict of interest provision applies to any person who is an employee, agent, consultant,
officer, or elected official or appointed official of J. Lovett Homes. No person described above
6
who exercises, may exercise or has exercised any functions or responsibilities with respect to
the activities supported under this contract; or who are in a position to participate in a decision-
making process or gain inside information with regard to such activities, may obtain any
financial interest or benefit from the activities, or have a financial interest in any contract, sub-
contract, or agreement with respect to the contract activities, either for themselves or those with
whom they have business or family ties, during their tenure or for one year thereafter. For the
purpose of this provision, "family ties", as defined in the above cited volume and provisions of
the Code of Federal Regulations, include those related as Spouse, Father, Mother, Father-in-
law, Mother-in-law, Step-parent, Children, Step-children, Brother, Sister, Brother-in-law,
Sister-in-law, Grandparent, Grandchildren of the individual holding any interest in the subject
matter of this Agreement. J. Lovett Homes in the persons of Directors, Officers, Employees,
Staff, Volunteers and Associates such as Contractors, Sub-contractors and Consultants shall
sign and submit a Conflict of Interest Affidavit. (Affidavit form attached as part in parcel to this
Agreement)
Initial _____
B. Augusta may, from time to time, request changes to the scope of this agreement and
obligations to be performed hereunder by J. Lovett Homes. In such instances, J. Lovett
Homes shall consult with HCD/Augusta on any changes that will result in substantive
changes to this Agreement. All such changes shall be made via written amendments to this
Agreement and shall be approved by the governing bodies of both Augusta and J. Lovett
Homes.
C. Statutes, regulations, guidelines and forms referenced throughout this Agreement are listed in
Appendix A and are attached and included as part in parcel to this Agreement.
ARTICLE IX. OTHER REQUIREMENTS
A. Fair Housing
J. Lovett Homes agrees that it will conduct and administer activities in conformity with Pub. L.
88-352, "Title VI of the Civil Rights Act of 1964", and with Pub. L. 90-284 "Fair Housing Act",
and that it will affirmatively further fair housing. One suggested activity is to use the fair housing
symbol and language in J. Lovett Homes’s publications and/or advertisements. (24 CFR
570.601).
B. Ownership Interest
J. Lovett Homes agrees that the ownership in the housing assisted units must meet the
definition of “homeownership” in §92.2.
C. Non-Discrimination
J. Lovett Homes. agrees to comply with 24 CFR Part I, which provides that no person shall be
excluded from participation in this project on the grounds of race, color, national origin, or sex;
or be subject to discrimination under any program or activity funded in whole or in part with
federal funds made available pursuant to the Act.
7
D. Labor Standards
1. General: J. Lovett Homes agrees that in instances in which there is construction work
over $2,000 financed in whole or in part with funds under this Agreement, J. Lovett
Homes will adhere to the Davis-Bacon Act (40 USC 276), as amended, which requires
all laborers and mechanics working on the project to be paid not less than prevailing
wage-rates as determined by the Secretary of Labor. By reason of the foregoing
requirement, the Contract Work Hours and Safety Standards Act (40 USC 327 et seq.)
also applies. These requirements apply to the rehabilitation of residential property only
if such property contains eight or more units. (24 CFR 570.603)
1. Labor Matters: No person employed in the work covered by this contract shall be discharged
or in any way discriminated against because he or she has filed any complaint or instituted or
caused to be instituted any proceeding or has testified or is about to testify in any proceeding
under or relating to the labor standards applicable hereunder to his or her employer. (24 CFR
570.603)
Initial _____
E. Environmental Standards
J. Lovett Homes agrees that in accordance with the National Environmental Policy Act of 1969
and 24 CFR part 58, it will cooperate with Augusta/HCD in complying with the Act and
regulations, and that no activities will be undertaken until notified by Augusta/HCD that the
activity is in compliance with the Act and regulations. Prior to beginning any project
development activity, an environmental review must be conducted by the Augusta-Richmond
County Planning Department pursuant to (24 CFR 570.604).
F. Flood Insurance
Consistent with the Flood Disaster Protection Act of 1973 (42 USC 4001-4128), J&B Construct
agrees that the funds shall not be expended for acquisition or construction in an area identified
by the Federal Emergency Management Agency (FEMA) as having special flood hazards
(representing the 100-year floodplain). Exceptions will be made if the community is
participating in the National Flood Insurance Program or less than a year has passed since
FEMA notification and flood insurance has been obtained in accordance with section 102(a) of
the Flood Disaster Protection Act of 1973.
G. Displacement and Relocation
J. Lovett Homes agrees to take all reasonable steps to minimize displacement of persons as a
result of an assisted activities. Any such activities assisted with the funds will be conducted in
accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970 (URA) and the Housing and Community Development Act of 1974 (24 CFR 570.606).
H. Non-Discrimination in Employment
J. Lovett Homes agrees to comply with Executive Order 11246 and 12086 and the regulations
issued pursuant thereto (41 CFR 60) which provides that no person shall be discriminated
against on the basis of race, color, religion, sex or national origin. J. Lovett Homes will in all
solicitations or advertisements for employees placed by or on behalf of J. Lovett Homes, state
8
that all qualified applicants will receive consideration for employment without regard to race,
color, religion, sex, national origin or familial status.
I. Employment and Business Opportunities
J. Lovett Homes. agrees that low and moderate income persons residing within Augusta-
Richmond County; and that contracts for work in connection with the project be awarded to
eligible business concerns which are located in or owned in substantial part by persons residing
in Augusta-Richmond County - (24 CFR 570.697).
J. Lead-Based Paint
In accordance with Section 92.355 of the Regulations and Section 570.608 of the CDBG
Regulations, J. Lovett Homes agrees to comply with the Lead Based Paint Poisoning Prevention
Act pursuant to prohibition against the use of lead-based paint in residential structures and to
comply with 24 CFR 570.608 and 24 CFR 35 with regard to notification of the hazards of lead-
based paint poisoning and the elimination of lead-based paint hazards.
K. Debarred, Suspended or Ineligible Contractor
J. Lovett Homes. agrees to comply with 24 CFR 570.609 with regards to the direct or indirect
use of any contractor during any period of debarment, suspension or placement in ineligibility
status. No contract will be executed until such time that the debarred, suspended or ineligible
contractor has been approved and reinstated by HCD.
L. Drug Free Workplace
In accordance with 24 CFR part 24, subpart F, J. Lovett Homes agrees to administer a policy to
provide a drug-free workplace that is free from illegal use, possession or distribution of drugs
or alcohol by its beneficiaries as required by the Drug Free Workplace Act of 1988.
M. Publicity
Any publicity generated by J. Lovett Homes for the project funded pursuant to this Agreement,
during the term of this Agreement or for one year thereafter, will make reference to the
contribution of Augusta-Richmond County in making the project possible. The words "Augusta-
Richmond County Department of Housing and Community Development" will be explicitly
stated in any and all pieces of publicity; including but not limited to flyers, press releases,
posters, brochures, public service announcements, interviews, and newspaper articles.
N. Timely Expenditure of Funds
In accordance with 24 CFR 85.43, if J. Lovett Homes fails to expend its grant funds in a timely
manner, such failure shall constitute a material failure to comply with this Agreement and
invoke the suspension and termination provisions of ARTICLE X. For purposes of this
Agreement, timely expenditure of funds means J. Lovett Homes shall obligate and expend its
funds as designated under ARTICLE II. (B).
9
O. Compliance with Laws and Permits
J. Lovett Homes shall comply with all applicable laws, ordinances and codes of the federal,
state, and local governments and shall commit no trespass on any public or private property in
performing any of the work embraced by this contract. J. Lovett Homes agrees to obtain all
necessary permits for intended improvements or activities.
P. Assignment of Contract
J. Lovett Homes shall not assign any interest in this contract or transfer any interest in the same
without the prior written approval of Augusta.
Initial _____
Q. Equal Employment Opportunity
J. Lovett Homes agrees to comply with the prohibitions against discrimination on the basis of
age under the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing
regulations at 24 CFR part 146 and the prohibitions against otherwise qualified individuals with
handicaps under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and
implementing regulations at 24 CFR part 8. For purposes of the emergency shelter grants
program, the term dwelling units in 24 CFR part 8 shall include sleeping accommodations.
R. Commitment to Non-Discrimination
J. Lovett Homes will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin, or familial status. J. Lovett Homes will take
appropriate action to insure that applicants are employed, and that employees are treated during
employment, without regard to their race, color, religion, sex, national origin, or J. Lovett
Homes social status. J. Lovett Homes agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by Augusta setting forth the
provisions of this nondiscrimination clause. Except as prohibited by law or the March 14, 2007
Court Order in the case Thompson Wrecking, Inc. v. Augusta, Georgia, Civil Action No. 1:07-
CV-019 (S.D. Ga. 2007), J. Lovett Homes agrees to comply with any federally mandated
requirements as to minority and women-owned business enterprises in connection with HOME
supported activities.
ANY LANGUAGE INCLUDED HEREIN THAT VIOLATES OR IS INCONSISTENT
WITH THE MARCH 14, 2007 CORT ORDER IN THE CASE, THOMPSON
WRECKING, INC. V. AUGUSTA, GEORGIA, CIVIL ACTION NO. 1:07-CV-019 9S.D.
Ga. 2007), IS VOIDABLE BY THE AUGUSTA GOVERNMENT.
S. Religious Influence
J. Lovett Homes will not discriminate against any employee or applicant for employment on the
basis of religion and will not give preference of persons on the basis of religion. J. Lovett Homes
will not discriminate against any person applying for shelter on the basis of religion. J. Lovett
Homes will provide no religious instruction or counseling, conduct no religious worship or
services, engage in no religious proselytizing and exert no religious influence in the provision
of shelter and other eligible activities funded by this grant.
10
T. Indirect Costs
Indirect costs will only be paid if J. Lovett Homes has indirect cost allocation plan approved by
the Department of Housing and Urban Development prior to the execution of this Contract.
U. Travel
If applicable, J. Lovett Homes shall obtain prior written approval from the Grantee for any travel
outside the State of Georgia with funds provided under this contract. All Federal Travel
Regulations are applicable (41 CFR Part 301).
Initial _____
ARTICLE X. SUSPENSION AND TERMINATION
A. In the event J. Lovett Homes materially fails to comply with any terms of this agreement,
including the timely completion of activities as described in the timetable and/or contained in
ARTICLE I, Scope of Services, Augusta may withhold cash payments until J. Lovett Homes,
Inc. cures any breach of the agreement. If J. Lovett Homes fails to cure the breach, Augusta
may suspend or terminate the current award of HOME funds for the J. Lovett Homes program.
B. Notwithstanding the above, J. Lovett Homes shall not be relieved of its liability to Augusta for
damages sustained as a result of any breach of this agreement. In addition, to any other remedies
it may have at law or equity, Augusta may withhold any payments to J. Lovett Homes for the
purposes of set off until such time as the exact amount of damages is determined.
C. In the best interest of the program and to better serve the people in the target areas and fulfill
the purposes of the Act, either party may terminate this Agreement upon giving thirty (30) days
notice in writing of its intent to terminate, stating its reasons for doing so. In the event Augusta
terminates the Agreement, Augusta shall pay J. Lovett Homes for documented committed
eligible costs incurred prior to the date of notice of termination.
D. Notwithstanding any termination or suspension of this Agreement, J. Lovett Homes shall not be
relieved of any duties or obligations imposed on it under ARTICLES V, VI, VII, VIII, IX, XI,
and XII of this agreement with respect to HOME funds previously disbursed or income derived
therefrom.
ARTICLE XI. NOTICES
Whenever either party desires to give notice unto the other, such notice must be in writing, sent by
certified United States mail, return receipt requested, addressed to the party for whom it is intended, at
the place last specified, and the place for giving of notice shall remain such until it shall have been
changed by written notice.
Augusta will receive all notice at the address indicated below:
Office of the Administrator
Municipal Building
530 Green Street, Suite 801
11
Augusta, Georgia 30911
With copies to:
Augusta Housing and Community Development Department
925 Laney Walker Blvd., 2nd Floor
Augusta, Georgia 30901
J. Lovett Homes and Construction LLC. will receive all notices at the address indicated below:
J. Lovett Homes and Construction LLC
ATTN: Jozell Lovett
3062 Damascus Road, Suite G
Augusta, GA 30909 Initial _____
ARTICLE XII. INDEMNIFICATION
J. Lovett Homes will at all times hereafter indemnify and hold harmless Augusta, its officers, agents and
employees, against any and all claims, losses, liabilities, or expenditures of any kind, including court
costs, attorney fees and expenses, accruing or resulting from any or all suits or damages of any kind
resulting from injuries or damages sustained by any person or persons, corporation or property, by virtue
of the performance of this Agreement. By execution of this agreement, J. Lovett Homes specifically
consents to jurisdiction and venue in the Superior Court of Richmond County, Georgia and waives any
right to contest jurisdiction or venue in said Court.
Should it become necessary to determine the meaning or otherwise interpret any work, phrase or
provision of this Agreement, or should the terms of this Agreement in any way be the subject of litigation
in any court of laws or equity. It is agreed that the laws of the State of Georgia shall exclusively control
same.
The parties hereto do agree to bind themselves, their heirs, executors, administrators, trustees, successors
and assigns, all jointly and severally under the terms of this Agreement.
ARTICLE XIII. INSURANCE AND BONDING
J. Lovett Homes shall acquire adequate insurance coverage to protect all contract assets from loss or
damage resulting from theft, fraud or physical damage. All policies and amounts of coverage shall be
subject to approval by Augusta. Additionally, J. Lovett Homes shall procure and provide for approval
by Augusta a blanket fidelity bond in the amount of at least $100,000.00 covering all personnel of J.
Lovett Homes handling or charged with the responsibility for handling funds and property pursuant to
this contract. J. Lovett Homes shall procure and provide, for approval by the Augusta, comprehensive
general liability insurance in the amount of at least $1,000,000.00 insuring the Grantee and adding as
named insured the City of Augusta, the Mayor, Commissioners, and Augusta's officers, agents,
members, employees, and successors.
Additionally, J. Lovett Homes shall procure officers and directors liability insurance under policies to
be approved by the Augusta. All of the above policies shall provide that no act or omission of the
grantee, its agents, servants or employees shall invalidate any insurance coverage for other named
insured. No insurance policy providing insurance coverage required to be provided by J. Lovett Homes
hereunder shall be cancelable without at least fifteen days advance written notice to the Grantee. All
12
insurance policies required hereunder or copies thereof shall be promptly submitted for approval by the
Augusta.
ARTICLE XIV. PRIOR AND FUTURE AGREEMENTS
This document incorporates and includes all prior negotiations, correspondence, conversations,
agreements or understandings applicable to the matters contained herein and the parties agree that there
are no commitments, agreements, or understandings concerning the subject matter of this agreement that
are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof
shall be predicated upon any prior representations or agreements whether oral or written. Augusta is
not obligated to provide funding of any kind to J. Lovett Homes beyond the term of this Agreement.
Initial _____
ARTICLE XV. LEGAL PROVISIONS DEEMED INCLUDED
Each and every provision of any law or regulations and clause required by law or regulation to be
inserted in this Agreement shall be deemed to be inserted herein and this Agreement shall be read and
enforced as though it were included herein and if, through mistake or otherwise, any such provision is
not inserted or is not correctly inserted, then upon application of either party this Agreement shall
forthwith be amended to make such insertion.
13
ARTICLE XVI. COUNTERPARTS
This agreement is executed in two (2) counterparts – each of which shall be deemed an original and
together shall constitute one and the same Agreement with one counterpart being delivered to each party
hereto.
IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above:
ATTEST: AUGUSTA, GEORGIA
(Augusta)
Approved as to form:
_________________________ Date:______________
Augusta, GA Law Department
By: ___________________________________ Date: __________________
Hardie Davis
As its Mayor
By: ___________________________________ Date: _________________
Jarvis Sims
As its Interim Administrator
By: ___________________________________ Date:_________________
Hawthorne Welcher, Jr.
As its Director, HCD
SEAL
____________________________
Lena Bonner
As its Clerk
ATTEST: J. Lovett Homes and Construction LLC.
(Grantee)
SEAL:
By: ________________________
Its:_________________________
_______________________
(Plain witness)
14
APPENDIX A
Statutes: (Available on Request)
24 CFR Part 92, HOME Investment Partnerships Program (“HOME”)
OMB Circular A-110 - Uniform Administrative Requirements for Grants and Agreement with
Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
OMB Circular A- 122 - Cost Principles for Non-Profit Organizations
OMB Circular A-133 - Audits of Institutions of Higher Education & other Non-Profit Institutions
40 USC 276 Davis-Bacon Act
40 USC 327 Contract Work Hours and Safety Standard Act
Uniform Relocation Assistance and Real Property Acquisition Policies Act
Lead Based Paint Poisoning Prevention Act
24 CFR 35 – HUD Requirements for Notification, Evaluation and Reduction of Lead-Based Paint
Hazards in Housing Receiving Federal Assistance and Federally-Owned Residential Property being
sold, Final Rule
Augusta-Richmond County Procurement Policy
Conflict of Interest Affidavit
Forms:
Reimbursement Form
15
APPENDIX B
REPORTING REQUIREMENTS
J.Lovett Homes shall submit to the Grantee the following reports for the term of this agreement.
1. Monthly/Quarterly Progress & Financial Reports
Due the 15th of the new quarter.
3. Annual Progress Report (January 16, 2020)
4. Audit/Financial Report
5. Grantee shall maintain files on each person assisted. Each file shall contain, but is not
restricted to, income data and verification for each person assisted; application for
services; record of services provided; amount of services provided; documentation of
costs for which assistance is provided; transportation log; documentation of medical
need regarding prescriptions; and any other document that will provide proof of needed
service(s) and subsequent provision of such service(s) as allowed under this contract.
16
APPENDIX C
CONSTRUCTION REQUIREMENTS
1. All construction projects shall comply with Federal, State, and local codes and ordinances,
including, but not limited to, the following:
A. "Standard Building Code", 2000 Edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
B. "Standard Plumbing Code", latest edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
C. Standard Mechanical Code, latest edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
D. “National Electric Code”, latest edition, National Fire Protection Association, Quincy,
Massachusetts.
E. Model Energy Code, 1997, Council of American Building Officials.
F. “ADA Accessibility Guidelines for Buildings and Facilities”, Department of Justice, American
with Disabilities Act of 1990”.
G. Williams-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596.
H. Part 1910 – Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of
Federal Regulations (Federal Register, Volume 37, Number 202, October 18, 1972).
I. Part 1926 - Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code of
Federal Regulations (Federal Register, Volume 37, Number 243, December 16, 1972.
J. Section 106 of the National Historic Preservation Act (16 U.S.C. 470f').
2. Bidding:
A. Only contractors included on the Augusta-Richmond County Housing & Community
Development Department Approved Contractor List may bid on construction projects funded
with CDBG funds
B. All bids will be awarded to the lowest bidder submitting an accurate and qualified bid.
C. All bidding documents and procedures will be made available for HCD review upon request
2. Eligible Contractors: Any contractor desiring to bid on HOME or CDBG projects may apply for
inclusion on the AHCD Approved Contractor List. Applications will be processed and either
approved or disapproved within 10 working days. Under no circumstances will barred, disapproved,
or otherwise ineligible contractors be allowed to bid on CDBG funded projects.
3. Project Review. All plans, specifications, work write-ups, projected cost estimates, punch lists or
other means of outlining work on a particular project will be submitted in writing to AHCD for
17
review and approval prior to bidding. AHCD Construction and Rehabilitation Inspectors will
review these items for compliance with new construction and/or rehabilitation standards and
materials use.
4. Rehabilitation Standards. All rehabilitation work will comply with the "Uniform Physical Condition
Standards for HUD Housing." Workmanship and material standards will comply with the Augusta-
Richmond County Housing & Community Development Department Contractors Manual and
Performance Standards. A copy of this manual is provided to every contractor when included on the
AHCD Approved Contractors List. A copy is enclosed for inclusion.
5. Inspections. All projects will be inspected and approved by an AHCD Construction and
Rehabilitation Inspector prior to release of the funds for that project.
1
CONTRACT
Between
AUGUSTA, GEORGIA
And
J. LOVETT HOMES & CONSTRUCTION, LLC.
in the amount of
$135,861.10
One Hundred Thirty-five Thousand Eight Hundred Sixty-One and 10/100
for Fiscal Year 2018
Providing funding for
LANEY WALKER/BETHLEHEM REVITALIZATION PROJECT
HOME FUNDING
“Single Family New Construction - 116 McQueen Court”
THIS AGREEMENT (“Contract”), is made and entered into as of the th day of ________, 2019
(“the effective date”) by and between Augusta, Georgia, acting through the Housing and Community
Development Department (hereinafter referred to as “AHCD”) - with principal offices at 925 Laney
Walker Blvd., 2nd Floor, Augusta, Georgia 30901, as party of the first part, hereinafter called "Augusta",
and J. Lovett Homes & Construction LLC.=., a developer, organized pursuant to the Laws of the State
of Georgia, hereinafter called "J. Lovett” as party in the second part.
WITNESSETH
WHEREAS, Augusta is qualified by the U. S. Department of Housing and Urban Development
(hereinafter called HUD) as a Participating Jurisdiction, and has received Laney Walker Bond Financing
for the purpose of providing and retaining affordable housing for eligible families; and
WHEREAS, Augusta wishes to increase homeownership opportunities and preserve and increase the
supply of affordable housing for eligible families; and
WHEREAS, Augusta wishes to enter into a contractual agreement with J. Lovett Homes for the
administration of the eligible affordable housing development activities utilizing HOME Investment
Partnerships (HOME) Program funds; and
WHEREAS, this activity has been determined to be eligible activity according to 24 CFR
92.504(c)(13), and will meet one or more of the national objectives and criteria outlined in Title 24 Code
of Federal Regulations, Part 92 of the Housing and Urban Development regulations.
WHEREAS, J. Lovett Homes has been selected and approved through a solicitation process for
development partners to assist in the redevelopment of the Laney Walker/Bethlehem communities.
Initial _____
2
WHEREAS, J. Lovett Homes has agreed to provide services funded through this contract free from
political activities, religious influences or requirements; and
WHEREAS, J. Lovett Homes has requested and Augusta has approved a total of $ 135,861.10 in grant
funds to perform eligible activities as described in Article I, below:
NOW, THEREFORE, the parties of this agreement for the consideration set forth below, do here and
now agree to the following terms and conditions:
ARTICLE I. SCOPE OF SERVICES
A. Scope of Services
Project Description: J. Lovett Homes agrees to utilize approved HOME Program funds to support project
related costs associated with the construction of a single family unit located at 116 McQueen Court to
include:
1. Perform all required construction management and project oversight; in accordance with all
laws, ordinances, and regulations of Augusta;
2. Perform all functions required to ensure delivery of a final product meeting all requirements as
set forth by said Agreement to include:
Materials list to include brand name and/or model number of materials as specified or
agreed to adjustments to specifications including but are not limited to: appliances,
windows, HVAC, fixtures and first quality lumber. J. Lovett Homes is to provide a
finish schedule with the specifications, brands and model numbers for all interior
finishes 90 days from completion for agreement by HCD. Actual material invoices may
be requested to verify charges,
B. Use of Funds: HOME Investment Partnerships (HOME) Program funds shall be used by J.
Lovett Homes for the purposes and objectives stated in Article I, Scope of Services, and Exhibit
“A” of this Agreement. The use of these funds for any other purpose(s) is not permitted. The
following summarizes the proposed uses of the funds under this Agreement:
An amount not to exceed $135,861.10 shall be expended by J. Lovett Construction to support
the construction of the single family unit.
1. Construction
An amount not to exceed sixteen percent (16%) of the actual construction costs, only including
materials and labor, as outlined and approved on the Work Write-up shall be expended by J.
Lovett Homes for construction costs related to the development of one single family detached
homes identified as 108 McQueen Court. The design and specification of this property shall be
approved by HCD prior to construction. Funds will be used to assist with the cost of all
construction related fees.
2. Profit
An amount not to exceed amount as outlined and approved in Article I. Scope of Services,
Section B. Use of Funds and on the Work Write-Up, shall be paid to J. Lovett Homes for costs
identified as necessary operating time and expenses in addition to the profit accrued in the
development of one single family detached home identified as 108 McQueen Court. HCD will
have the latitude to pay O&P directly the procured developer/contractor on a pay performance
basis or upon the sale of the single family detached home identified as 108 McQueen Court.
3
Initial _____
C. Program Location and Specific Goals to be Achieved
J. Lovett Homes shall conduct project development activities and related services in its project
area (also known as the Laney Walker Bethlehem Community) that incorporates the following
boundaries: Fifteenth Street, R.A. Dent, Wrightsboro Road, Twiggs Street, Martin Luther King
Boulevard and Walton Way and its designated geographic boundaries approved by AHCD.
D. Project Eligibility Determination
It has been determined that the use of the funds by the J. Lovett Homes will be in compliance
with 24 CFR Part 92. Notwithstanding any other provisions of this contract, J. Lovett Homes
shall provide activities and services as described in the description of the project, including use
of funds, its goals and objectives, tasks to be performed and a detailed schedule for completing
the tasks for this project as provided in Exhibit A of this contract.
ARTICLE II. BUDGET AND METHOD OF PAYMENT
J Lovett Homes will be compensated in accordance with this Article II, Budget and Method of Payment,
that specifically identifies the use of project funding as represented in Article II. C.2 of this Agreement.
J Lovett Homes will carry out and oversee the implementation of projects to be funded with HOME
Program funds. J. Lovett Homes agrees to perform the required services under the general coordination
of the Augusta Housing and Community Development Department. In addition and upon approval by
Augusta, J. Lovett Homes, may engage the services of outside professional services consultants and
contractors to help carry out the program and projects.
A. Augusta shall designate and make the funds available in the following manner:
1. The method of payment for construction costs, including only materials and labor as outlined
and approved on the Work Write-Up, shall be on a pay for performance basis provided J.
Lovett Homes and HCD determine the progress is satisfactory. J. Lovett Homes shall utilize
the AIA Form provided by HCD (See appendix). For invoicing, J. Lovett Homes shall include
documentation showing proof of completion of work in accordance with the amount
requested, inspected and accepted by HCD, lien waivers for vendors and subcontractors, as
specified in the Work Write-Up found in Exhibit B & E.
2. HCD will monitor the progress of the project and J. Lovett Homes’ performance on a weekly
basis with regards to the production of housing units and the overall effectiveness of project.
3. Upon the completion of this agreement, any unused or residual funds remaining shall revert to
Augusta and shall be due and payable on such date of the termination and shall be paid no later
than thirty (30) days thereafter.
4. Funds may not be transferred from line to line item in the project budget without the prior written
approval of Augusta.
Initial
_____________
4
5. HCD will retain five percent (5%) of an amount of construction costs, including only materials
and labor as outlined and approved on the Work Write-Up, after the Certificate of Occupancy
has been issued until J. Lovett Homes and HCD determine that all HCD punch list items have
been satisfied.
B. Project Financing
The Augusta Housing and Community Development Department (HCD) will provide an
amount not to exceed the actual construction costs including only materials and labor as outlined
and approved on the Work Write-Up to be expended by J. Lovett Homes for construction costs
related to the development of one single family detached home identified as 116 McQueen
Court.
All funding is being provided as payment for services rendered as per this agreement.
C. Timetable for Completion of Project Activities
1. J. Lovett Homes shall be permitted to commence with the expenditure of funds as outlined in
said Agreement . J. Lovett Homes shall obligate and expend the designated funds by February
28, 2020. Based on the budget outlined in C.2 below, J. Lovett Homes will provide a detailed
outline of critical project milestones and projected expenditures during the course of the
development project as Exhibit C. These documents will become an official part of the
contractual agreement and provide the basis for overall project performance measurements.
2. J. Lovett Homes agrees to pay as liquidated damages to Augusta the sum of one hundred dollars
($100) for each consecutive calendar day after the expiration of the contract time of completion
time, except for authorized extensions by Augusta.
D. Project Budget: Limitations
1. J. Lovett Homes shall be paid a total consideration of $ 135,861.10 for full performance of the
services specified under this Agreement. Any cost above this amount shall be the sole
responsibility of the J. Lovett Homes. It is also understood by both parties to this contract that
the funding provided under this contract for this specific project shall be the only funds provided
by Augusta – unless otherwise agreed to by Augusta and J. Lovett Homes.
2. J. Lovett Homes shall adhere to the following budget in the performance of this contract.
A. Project Activity Cost $ 135,861.10
New Construction
TOTAL PROJECT COST: $ 135,861.10
Initial_____
5
ARTICLE IV. TERM OF CONTRACT
The term of this agreement shall commence on the date when this agreement is executed by Augusta
and the J. Lovett Homes (whichever date is later) and shall end at the completion of all program
activities, within the time specified in Article I.D, or in accordance with ARTICLE IX: Suspension and
Termination.
ARTICLE V. DOCUMENTATION AND PAYMENT
A. This is a pay-for-performance contract and in no event shall Augusta provide advance funding to
the J. Lovett Homes, or any subcontractor hereunder. All payments to the J. Lovett Homes by
Augusta will be made on a reimbursement basis.
B. J. Lovett Homes shall maintain a separate account and accounting process for funding sources.
C. J. Lovett Homes shall not use these funds for any purpose other than the purpose set forth in this
Agreement.
D. Subject to J. Lovett Homes's compliance with the provisions of this Agreement, Augusta agrees
to reimburse all budgeted costs allowable under federal, state, and local guidelines.
E. All purchases of capital equipment, goods and services shall comply with the procurement
procedures of OMB Circular A-110 "Uniform Administrative Requirements for Grant
Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations"
as well as the procurement policy of Augusta.
F. Requests by J. Lovett Homes for payment shall be accompanied by proper documentation and
shall be submitted to HCD, transmitted by a cover memo, for approval no later than thirty (30)
calendar days after the last date covered by the request. For purposes of this section, proper
documentation includes: "Reimbursement Request" form supplied by HCD, copies of invoices,
receipts, other evidence of indebtedness, budget itemization and description of specific activities
undertaken. Invoices shall not be honored if received by Augusta later than sixty (60) calendar
days after expiration date of this Agreement. Reimbursement request form is in Appendix A.
G. J. Lovett Homes shall maintain an adequate financial system and internal fiscal controls.
H. Unexpended Funds: Unexpended funds shall be retained by Augusta. Upon written request,
Augusta may consider the reallocation of unexpended funds to eligible projects proposed by the
J. Lovett Homes.
ARTICLE VIII ADMINISTRATIVE REQUIREMENTS
A. Conflict of Interest
J. Lovett Homes agrees to comply with the conflict of interest provisions contained in 24 CFR
85.36, 570.611, OMB Circular A-110 and OMB Circular A-102 as appropriate.
This conflict of interest provision applies to any person who is an employee, agent, consultant,
officer, or elected official or appointed official of J. Lovett Homes. No person described above
6
who exercises, may exercise or has exercised any functions or responsibilities with respect to
the activities supported under this contract; or who are in a position to participate in a decision-
making process or gain inside information with regard to such activities, may obtain any
financial interest or benefit from the activities, or have a financial interest in any contract, sub-
contract, or agreement with respect to the contract activities, either for themselves or those with
whom they have business or family ties, during their tenure or for one year thereafter. For the
purpose of this provision, "family ties", as defined in the above cited volume and provisions of
the Code of Federal Regulations, include those related as Spouse, Father, Mother, Father-in-
law, Mother-in-law, Step-parent, Children, Step-children, Brother, Sister, Brother-in-law,
Sister-in-law, Grandparent, Grandchildren of the individual holding any interest in the subject
matter of this Agreement. J. Lovett Homes in the persons of Directors, Officers, Employees,
Staff, Volunteers and Associates such as Contractors, Sub-contractors and Consultants shall
sign and submit a Conflict of Interest Affidavit. (Affidavit form attached as part in parcel to this
Agreement)
Initial _____
B. Augusta may, from time to time, request changes to the scope of this agreement and
obligations to be performed hereunder by J. Lovett Homes. In such instances, J. Lovett
Homes shall consult with HCD/Augusta on any changes that will result in substantive
changes to this Agreement. All such changes shall be made via written amendments to this
Agreement and shall be approved by the governing bodies of both Augusta and J. Lovett
Homes.
C. Statutes, regulations, guidelines and forms referenced throughout this Agreement are listed in
Appendix A and are attached and included as part in parcel to this Agreement.
ARTICLE IX. OTHER REQUIREMENTS
A. Fair Housing
J. Lovett Homes agrees that it will conduct and administer activities in conformity with Pub. L.
88-352, "Title VI of the Civil Rights Act of 1964", and with Pub. L. 90-284 "Fair Housing Act",
and that it will affirmatively further fair housing. One suggested activity is to use the fair housing
symbol and language in J. Lovett Homes’s publications and/or advertisements. (24 CFR
570.601).
B. Ownership Interest
J. Lovett Homes agrees that the ownership in the housing assisted units must meet the
definition of “homeownership” in §92.2.
C. Non-Discrimination
J. Lovett Homes. agrees to comply with 24 CFR Part I, which provides that no person shall be
excluded from participation in this project on the grounds of race, color, national origin, or sex;
or be subject to discrimination under any program or activity funded in whole or in part with
federal funds made available pursuant to the Act.
7
D. Labor Standards
1. General: J. Lovett Homes agrees that in instances in which there is construction work
over $2,000 financed in whole or in part with funds under this Agreement, J. Lovett
Homes will adhere to the Davis-Bacon Act (40 USC 276), as amended, which requires
all laborers and mechanics working on the project to be paid not less than prevailing
wage-rates as determined by the Secretary of Labor. By reason of the foregoing
requirement, the Contract Work Hours and Safety Standards Act (40 USC 327 et seq.)
also applies. These requirements apply to the rehabilitation of residential property only
if such property contains eight or more units. (24 CFR 570.603)
1. Labor Matters: No person employed in the work covered by this contract shall be discharged
or in any way discriminated against because he or she has filed any complaint or instituted or
caused to be instituted any proceeding or has testified or is about to testify in any proceeding
under or relating to the labor standards applicable hereunder to his or her employer. (24 CFR
570.603)
Initial _____
E. Environmental Standards
J. Lovett Homes agrees that in accordance with the National Environmental Policy Act of 1969
and 24 CFR part 58, it will cooperate with Augusta/HCD in complying with the Act and
regulations, and that no activities will be undertaken until notified by Augusta/HCD that the
activity is in compliance with the Act and regulations. Prior to beginning any project
development activity, an environmental review must be conducted by the Augusta-Richmond
County Planning Department pursuant to (24 CFR 570.604).
F. Flood Insurance
Consistent with the Flood Disaster Protection Act of 1973 (42 USC 4001-4128), J&B Construct
agrees that the funds shall not be expended for acquisition or construction in an area identified
by the Federal Emergency Management Agency (FEMA) as having special flood hazards
(representing the 100-year floodplain). Exceptions will be made if the community is
participating in the National Flood Insurance Program or less than a year has passed since
FEMA notification and flood insurance has been obtained in accordance with section 102(a) of
the Flood Disaster Protection Act of 1973.
G. Displacement and Relocation
J. Lovett Homes agrees to take all reasonable steps to minimize displacement of persons as a
result of an assisted activities. Any such activities assisted with the funds will be conducted in
accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970 (URA) and the Housing and Community Development Act of 1974 (24 CFR 570.606).
H. Non-Discrimination in Employment
J. Lovett Homes agrees to comply with Executive Order 11246 and 12086 and the regulations
issued pursuant thereto (41 CFR 60) which provides that no person shall be discriminated
against on the basis of race, color, religion, sex or national origin. J. Lovett Homes will in all
solicitations or advertisements for employees placed by or on behalf of J. Lovett Homes, state
8
that all qualified applicants will receive consideration for employment without regard to race,
color, religion, sex, national origin or familial status.
I. Employment and Business Opportunities
J. Lovett Homes. agrees that low and moderate income persons residing within Augusta-
Richmond County; and that contracts for work in connection with the project be awarded to
eligible business concerns which are located in or owned in substantial part by persons residing
in Augusta-Richmond County - (24 CFR 570.697).
J. Lead-Based Paint
In accordance with Section 92.355 of the Regulations and Section 570.608 of the CDBG
Regulations, J. Lovett Homes agrees to comply with the Lead Based Paint Poisoning Prevention
Act pursuant to prohibition against the use of lead-based paint in residential structures and to
comply with 24 CFR 570.608 and 24 CFR 35 with regard to notification of the hazards of lead-
based paint poisoning and the elimination of lead-based paint hazards.
K. Debarred, Suspended or Ineligible Contractor
J. Lovett Homes. agrees to comply with 24 CFR 570.609 with regards to the direct or indirect
use of any contractor during any period of debarment, suspension or placement in ineligibility
status. No contract will be executed until such time that the debarred, suspended or ineligible
contractor has been approved and reinstated by HCD.
L. Drug Free Workplace
In accordance with 24 CFR part 24, subpart F, J. Lovett Homes agrees to administer a policy to
provide a drug-free workplace that is free from illegal use, possession or distribution of drugs
or alcohol by its beneficiaries as required by the Drug Free Workplace Act of 1988.
M. Publicity
Any publicity generated by J. Lovett Homes for the project funded pursuant to this Agreement,
during the term of this Agreement or for one year thereafter, will make reference to the
contribution of Augusta-Richmond County in making the project possible. The words "Augusta-
Richmond County Department of Housing and Community Development" will be explicitly
stated in any and all pieces of publicity; including but not limited to flyers, press releases,
posters, brochures, public service announcements, interviews, and newspaper articles.
N. Timely Expenditure of Funds
In accordance with 24 CFR 85.43, if J. Lovett Homes fails to expend its grant funds in a timely
manner, such failure shall constitute a material failure to comply with this Agreement and
invoke the suspension and termination provisions of ARTICLE X. For purposes of this
Agreement, timely expenditure of funds means J. Lovett Homes shall obligate and expend its
funds as designated under ARTICLE II. (B).
9
O. Compliance with Laws and Permits
J. Lovett Homes shall comply with all applicable laws, ordinances and codes of the federal,
state, and local governments and shall commit no trespass on any public or private property in
performing any of the work embraced by this contract. J. Lovett Homes agrees to obtain all
necessary permits for intended improvements or activities.
P. Assignment of Contract
J. Lovett Homes shall not assign any interest in this contract or transfer any interest in the same
without the prior written approval of Augusta.
Initial _____
Q. Equal Employment Opportunity
J. Lovett Homes agrees to comply with the prohibitions against discrimination on the basis of
age under the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing
regulations at 24 CFR part 146 and the prohibitions against otherwise qualified individuals with
handicaps under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and
implementing regulations at 24 CFR part 8. For purposes of the emergency shelter grants
program, the term dwelling units in 24 CFR part 8 shall include sleeping accommodations.
R. Commitment to Non-Discrimination
J. Lovett Homes will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin, or familial status. J. Lovett Homes will take
appropriate action to insure that applicants are employed, and that employees are treated during
employment, without regard to their race, color, religion, sex, national origin, or J. Lovett
Homes social status. J. Lovett Homes agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by Augusta setting forth the
provisions of this nondiscrimination clause. Except as prohibited by law or the March 14, 2007
Court Order in the case Thompson Wrecking, Inc. v. Augusta, Georgia, Civil Action No. 1:07-
CV-019 (S.D. Ga. 2007), J. Lovett Homes agrees to comply with any federally mandated
requirements as to minority and women-owned business enterprises in connection with HOME
supported activities.
ANY LANGUAGE INCLUDED HEREIN THAT VIOLATES OR IS INCONSISTENT
WITH THE MARCH 14, 2007 CORT ORDER IN THE CASE, THOMPSON
WRECKING, INC. V. AUGUSTA, GEORGIA, CIVIL ACTION NO. 1:07-CV-019 9S.D.
Ga. 2007), IS VOIDABLE BY THE AUGUSTA GOVERNMENT.
S. Religious Influence
J. Lovett Homes will not discriminate against any employee or applicant for employment on the
basis of religion and will not give preference of persons on the basis of religion. J. Lovett Homes
will not discriminate against any person applying for shelter on the basis of religion. J. Lovett
Homes will provide no religious instruction or counseling, conduct no religious worship or
services, engage in no religious proselytizing and exert no religious influence in the provision
of shelter and other eligible activities funded by this grant.
10
T. Indirect Costs
Indirect costs will only be paid if J. Lovett Homes has indirect cost allocation plan approved by
the Department of Housing and Urban Development prior to the execution of this Contract.
U. Travel
If applicable, J. Lovett Homes shall obtain prior written approval from the Grantee for any travel
outside the State of Georgia with funds provided under this contract. All Federal Travel
Regulations are applicable (41 CFR Part 301).
Initial _____
ARTICLE X. SUSPENSION AND TERMINATION
A. In the event J. Lovett Homes materially fails to comply with any terms of this agreement,
including the timely completion of activities as described in the timetable and/or contained in
ARTICLE I, Scope of Services, Augusta may withhold cash payments until J. Lovett Homes,
Inc. cures any breach of the agreement. If J. Lovett Homes fails to cure the breach, Augusta
may suspend or terminate the current award of HOME funds for the J. Lovett Homes program.
B. Notwithstanding the above, J. Lovett Homes shall not be relieved of its liability to Augusta for
damages sustained as a result of any breach of this agreement. In addition, to any other remedies
it may have at law or equity, Augusta may withhold any payments to J. Lovett Homes for the
purposes of set off until such time as the exact amount of damages is determined.
C. In the best interest of the program and to better serve the people in the target areas and fulfill
the purposes of the Act, either party may terminate this Agreement upon giving thirty (30) days
notice in writing of its intent to terminate, stating its reasons for doing so. In the event Augusta
terminates the Agreement, Augusta shall pay J. Lovett Homes for documented committed
eligible costs incurred prior to the date of notice of termination.
D. Notwithstanding any termination or suspension of this Agreement, J. Lovett Homes shall not be
relieved of any duties or obligations imposed on it under ARTICLES V, VI, VII, VIII, IX, XI,
and XII of this agreement with respect to HOME funds previously disbursed or income derived
therefrom.
ARTICLE XI. NOTICES
Whenever either party desires to give notice unto the other, such notice must be in writing, sent by
certified United States mail, return receipt requested, addressed to the party for whom it is intended, at
the place last specified, and the place for giving of notice shall remain such until it shall have been
changed by written notice.
Augusta will receive all notice at the address indicated below:
Office of the Administrator
Municipal Building
530 Green Street, Suite 801
11
Augusta, Georgia 30911
With copies to:
Augusta Housing and Community Development Department
925 Laney Walker Blvd., 2nd Floor
Augusta, Georgia 30901
J. Lovett Homes and Construction LLC. will receive all notices at the address indicated below:
J. Lovett Homes and Construction LLC
ATTN: Jozell Lovett
3062 Damascus Road, Suite G
Augusta, GA 30909 Initial _____
ARTICLE XII. INDEMNIFICATION
J. Lovett Homes will at all times hereafter indemnify and hold harmless Augusta, its officers, agents and
employees, against any and all claims, losses, liabilities, or expenditures of any kind, including court
costs, attorney fees and expenses, accruing or resulting from any or all suits or damages of any kind
resulting from injuries or damages sustained by any person or persons, corporation or property, by virtue
of the performance of this Agreement. By execution of this agreement, J. Lovett Homes specifically
consents to jurisdiction and venue in the Superior Court of Richmond County, Georgia and waives any
right to contest jurisdiction or venue in said Court.
Should it become necessary to determine the meaning or otherwise interpret any work, phrase or
provision of this Agreement, or should the terms of this Agreement in any way be the subject of litigation
in any court of laws or equity. It is agreed that the laws of the State of Georgia shall exclusively control
same.
The parties hereto do agree to bind themselves, their heirs, executors, administrators, trustees, successors
and assigns, all jointly and severally under the terms of this Agreement.
ARTICLE XIII. INSURANCE AND BONDING
J. Lovett Homes shall acquire adequate insurance coverage to protect all contract assets from loss or
damage resulting from theft, fraud or physical damage. All policies and amounts of coverage shall be
subject to approval by Augusta. Additionally, J. Lovett Homes shall procure and provide for approval
by Augusta a blanket fidelity bond in the amount of at least $100,000.00 covering all personnel of J.
Lovett Homes handling or charged with the responsibility for handling funds and property pursuant to
this contract. J. Lovett Homes shall procure and provide, for approval by the Augusta, comprehensive
general liability insurance in the amount of at least $1,000,000.00 insuring the Grantee and adding as
named insured the City of Augusta, the Mayor, Commissioners, and Augusta's officers, agents,
members, employees, and successors.
Additionally, J. Lovett Homes shall procure officers and directors liability insurance under policies to
be approved by the Augusta. All of the above policies shall provide that no act or omission of the
grantee, its agents, servants or employees shall invalidate any insurance coverage for other named
insured. No insurance policy providing insurance coverage required to be provided by J. Lovett Homes
hereunder shall be cancelable without at least fifteen days advance written notice to the Grantee. All
12
insurance policies required hereunder or copies thereof shall be promptly submitted for approval by the
Augusta.
ARTICLE XIV. PRIOR AND FUTURE AGREEMENTS
This document incorporates and includes all prior negotiations, correspondence, conversations,
agreements or understandings applicable to the matters contained herein and the parties agree that there
are no commitments, agreements, or understandings concerning the subject matter of this agreement that
are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof
shall be predicated upon any prior representations or agreements whether oral or written. Augusta is
not obligated to provide funding of any kind to J. Lovett Homes beyond the term of this Agreement.
Initial _____
ARTICLE XV. LEGAL PROVISIONS DEEMED INCLUDED
Each and every provision of any law or regulations and clause required by law or regulation to be
inserted in this Agreement shall be deemed to be inserted herein and this Agreement shall be read and
enforced as though it were included herein and if, through mistake or otherwise, any such provision is
not inserted or is not correctly inserted, then upon application of either party this Agreement shall
forthwith be amended to make such insertion.
13
ARTICLE XVI. COUNTERPARTS
This agreement is executed in two (2) counterparts – each of which shall be deemed an original and
together shall constitute one and the same Agreement with one counterpart being delivered to each party
hereto.
IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above:
ATTEST: AUGUSTA, GEORGIA
(Augusta)
Approved as to form:
_________________________ Date:______________
Augusta, GA Law Department
By: ___________________________________ Date: __________________
Hardie Davis
As its Mayor
By: ___________________________________ Date: _________________
Jarvis Sims
As its Interim Administrator
By: ___________________________________ Date:_________________
Hawthorne Welcher, Jr.
As its Director, HCD
SEAL
____________________________
Lena Bonner
As its Clerk
ATTEST: J. Lovett Homes and Construction LLC.
(Grantee)
SEAL:
By: ________________________
Its:_________________________
_______________________
(Plain witness)
14
APPENDIX A
Statutes: (Available on Request)
24 CFR Part 92, HOME Investment Partnerships Program (“HOME”)
OMB Circular A-110 - Uniform Administrative Requirements for Grants and Agreement with
Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
OMB Circular A- 122 - Cost Principles for Non-Profit Organizations
OMB Circular A-133 - Audits of Institutions of Higher Education & other Non-Profit Institutions
40 USC 276 Davis-Bacon Act
40 USC 327 Contract Work Hours and Safety Standard Act
Uniform Relocation Assistance and Real Property Acquisition Policies Act
Lead Based Paint Poisoning Prevention Act
24 CFR 35 – HUD Requirements for Notification, Evaluation and Reduction of Lead-Based Paint
Hazards in Housing Receiving Federal Assistance and Federally-Owned Residential Property being
sold, Final Rule
Augusta-Richmond County Procurement Policy
Conflict of Interest Affidavit
Forms:
Reimbursement Form
15
APPENDIX B
REPORTING REQUIREMENTS
J.Lovett Homes shall submit to the Grantee the following reports for the term of this agreement.
1. Monthly/Quarterly Progress & Financial Reports
Due the 15th of the new quarter.
3. Annual Progress Report (January 16, 2020)
4. Audit/Financial Report
5. Grantee shall maintain files on each person assisted. Each file shall contain, but is not
restricted to, income data and verification for each person assisted; application for
services; record of services provided; amount of services provided; documentation of
costs for which assistance is provided; transportation log; documentation of medical
need regarding prescriptions; and any other document that will provide proof of needed
service(s) and subsequent provision of such service(s) as allowed under this contract.
16
APPENDIX C
CONSTRUCTION REQUIREMENTS
1. All construction projects shall comply with Federal, State, and local codes and ordinances,
including, but not limited to, the following:
A. "Standard Building Code", 2000 Edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
B. "Standard Plumbing Code", latest edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
C. Standard Mechanical Code, latest edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
D. “National Electric Code”, latest edition, National Fire Protection Association, Quincy,
Massachusetts.
E. Model Energy Code, 1997, Council of American Building Officials.
F. “ADA Accessibility Guidelines for Buildings and Facilities”, Department of Justice, American
with Disabilities Act of 1990”.
G. Williams-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596.
H. Part 1910 – Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of
Federal Regulations (Federal Register, Volume 37, Number 202, October 18, 1972).
I. Part 1926 - Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code of
Federal Regulations (Federal Register, Volume 37, Number 243, December 16, 1972.
J. Section 106 of the National Historic Preservation Act (16 U.S.C. 470f').
2. Bidding:
A. Only contractors included on the Augusta-Richmond County Housing & Community
Development Department Approved Contractor List may bid on construction projects funded
with CDBG funds
B. All bids will be awarded to the lowest bidder submitting an accurate and qualified bid.
C. All bidding documents and procedures will be made available for HCD review upon request
2. Eligible Contractors: Any contractor desiring to bid on HOME or CDBG projects may apply for
inclusion on the AHCD Approved Contractor List. Applications will be processed and either
approved or disapproved within 10 working days. Under no circumstances will barred, disapproved,
or otherwise ineligible contractors be allowed to bid on CDBG funded projects.
3. Project Review. All plans, specifications, work write-ups, projected cost estimates, punch lists or
other means of outlining work on a particular project will be submitted in writing to AHCD for
17
review and approval prior to bidding. AHCD Construction and Rehabilitation Inspectors will
review these items for compliance with new construction and/or rehabilitation standards and
materials use.
4. Rehabilitation Standards. All rehabilitation work will comply with the "Uniform Physical Condition
Standards for HUD Housing." Workmanship and material standards will comply with the Augusta-
Richmond County Housing & Community Development Department Contractors Manual and
Performance Standards. A copy of this manual is provided to every contractor when included on the
AHCD Approved Contractors List. A copy is enclosed for inclusion.
5. Inspections. All projects will be inspected and approved by an AHCD Construction and
Rehabilitation Inspector prior to release of the funds for that project.
Commission Meeting Agenda
8/6/2019 2:00 PM
MPO Contract for the 2040 Metropolitan Transportation Plan (MTP)
Department:
Department:
Caption:Motion to approve bid award contract for RFP# 19-182: ARTS
2045 Metropolitan Transportation Plan Update to WSP, USA
Inc. (Approved by Administrative Services Committee July
30, 2019)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
MEMORANDUM
Date: July 19,2019
To: Augusta Richmond County Commission
From: Robert H. Sherman III, Director of planning and Development
Thru: Mr. Jarvis sims, Interim Administrator of Augusta Richmond county
Mr. Tony McDonald, Deputy Administrator of Augusta Richmond County
Mr. Maurice McDowell, Interim Deputy Administrator of Augusta Richmond County
Caption
Planning & Development -MPO Contract for the 2040 Metropolitan Transportation plan(MTp)
Department
Planning & Development
Presenter
Robert Sherman or Department Designee
Background
On May 27,2019, the Augusta-Richmond County Commission approved the Fy2020 UpWpwhich includes the Metropolitan Transportation Plan (MTP). fni VfpO-Augusta RegionalTransportation Study (ARTS) consists of Aiken, Augusta, Columbia and EdiefieldCounty. Every five (5) years the MPO must complete the Metropolitan Transportation plan
(MrP).
Analysis
Each metropolitan planning organization (MPo) must prepare a Metropolitan TransportationPlan (MTP), in accordance with 49 USC 5303(i), to accomplish the objectives outlined by theMPO, the state, and the public transportation providers with respect to the development of themetropolitan area's transportation network. This plan must iaentiS, how the metropolitan areawill manage and operate a multi-modal transportation system (inciuding transit, highway,bicycle, pedestrian, and accessible transportation) to meet the region', J"oro*i", transportation,development and sustainability goals - among others - for a 2oi-yearplanning horizon, whilerernaining fi scal ly constrained.
Summary Financial
&rl
0( fi ua.
frr+wt1&*a 'tl'cl'r
-z_-/;ota{:t,\
$350,000 has been earmarked in the MPO Budget from FY20l9 and FY2O2O to cover the
expense. The contract will utilize $320,995.00 of the $350,000.00 planned.
The funding source(s) are outlined as follows:
FHWA-GA-PL= $2 I 6,000.00
FHWA-SC-PL: $64,000.00
Augusta Local Match: Up to $54,000.00
Aiken Local Match: Up to $16,000.00
Recommendation
Planning & Development seeks approval to awarding the Metropolitan Transportation plan
(MTP) contract to WSP, USA in the amount of $320,885.
Alternative
Noncompliance with the Federal rransit Administration (FTA) requirement.
Funds
The contract will utilize $320,885.00 of the $350,000.00 pranned.
The funding source(s) are outlined as follows:
FHWA-GA-PL: $2 I 6,000.00
FHWA-SC-PL: $64,000. 00
Augusta Local Match : Up to $54,000.00
Aiken Local Match: Up to $16,000.00
AGREEMENT NO. L82AO7
BETWEEN
WSP USA INC.
AT{D
clw oF AUGUSTA, GEORGIA
THIsAGREEMENTismadeandenteredintoasof-,2079,byandbetweenWsPUSA
INC., a New York corporation, with offices at 3340 Peadrtree Road NE. Suite 2400. Atlanta. Georoia. 30326
(hereinafter called "WSP USA'), and the City of Augusta. Georoia, a municipal corporation with offices at
535 Telfair Street. Augusta. Georoia, 30901 (hereinafter called "CllENT). (Individually "Party" and
collectively "Parties J.
ilOW THEREFORE, in consideration of the promises made herein, and other good and valuable
consideration exchanged between the Parties, it is agreed:
FIRST: ENGAGEMENT OF WSP USA
CUENT retains WSP USA to peform certain advisory services in support of a bid to orovide professional
olannino seMces to prepare the Auousta Rqional Tmnsportation Studv 2050 Metropolitan Tmnsportation
Plan (MTP) Update (hereinafter called the'PROJECT') as an independent contractor subject to the ternrs,
conditions, and stipulations as hereinafter stated.
SECOND:SCOPE OF SERVICES
The scope of seruices to be provided by WSP USA under this Agreement are those more fully described in
the attached Exhibit A ('services').
THIRD: COMPENSATION
Compensation under this Agreement shall be according to the Fees as set forth in Exhibit A, attached hereto
and inmrporated into this Agreement by reference.
FOURTH:EFFECTIVE DATE AND DURATIOI{
1. This Agreement shall become effective from the day and year first written above. Unless
terminated or extended, this Agreement shall have a term of eiohteen (18) months and shall expire
at the end of that period. CUENT reserves the right, upon the mutual agreement of the parties,
to extend the term of this Agreement, and to increase the original compensation amount by giving
written notice to WSP USA at least thirty (30) days prior to the expiration of the original term ofthe Agreement. WSP USA shall not perform any of the SERVICES and CUENT shail not pay for
any SERVICES performed or expenses incurred by WSP USA after this Agreement has expired',
2. WSP USA shall not begin any work under the terms of this Agreement until authorized in writing
by CUENT. The established e><piration date of this Agreemenl shall be extended as necessary bf
CLIENT in the event of a delay attributable to CUENT, or because of delay or default caused byfire, riot acb of God, or war where such cause was @ond the reasonable control of CTIENT or WSi
USA, repectively. WSP USA shall, however, make reasonable efforb to mitigate such a cause ofdelay or default and shall, upon the cessation of the cause, diligenUy pursue performance of ib
obligations under this Agreement.
FIFTH: PAYMENT
1. Payments will be made within thirty (30) days after receipt of a proper invoice. Invoices must
reference the Agreement Number, a list of products delivered, all applicable task for which
payment is being requested, rates charges and amounb due. Invoices shall be addressed to:
City of Augusta
Department: Planning and Development
535 Telfair Street
Augusta, Georgia, 30901
ATTENTION : MPO-C-arla Delaney
Payment shall be sent to:
WSP USA Inc.
P.O.732476
Da I las, T a<as 7 537 3 -247 6
2. If CUENT fails to make any payment due WSP USA for services and expenses within thifi (30) days
after receipt of WSP USA's invoice, then:
a) amounts due WSP USA will be inoeased at the rate of L.Oo/o per month (or the maximum
rate of interest permitted by law, if less) from and after tre 30th day following CUENTT
receipt of an undisputed invoice; and
b) WSP USA may, after giving seven (10) days written noUe to CUENT, suspend services under
this Agreement until CUENT has paid in full all amounb due for services, expenses and other
related charges. This provision shall only apply to undisputed invoices.
3. If CUENT contests an invoice, CUENT may withhold only that portion so contested, and must pay
the undisputed portion.
4. If an invoice does not mmply with the Agreement's requirements, the CUENT shall return it within
five (10) days after receipt or in as much time required to review the requisite duties performed
with the reasons why it is not a pncper invoice. CUENT will take into account untimely notification
when computing any interest penalty owed WSp USA.
SIXTH: PROGRESSREPORTING
WSP USA shall have regular calls with the CLIENT, as needed to discuss the various phases and the orderof performance of the SERVICES in sufficient detail.
SEVENTH: MODIFICATION OF AGREEMENT
1. The SERVICES set forth in Exhibit A of this Agreement may be reduced, modified, expanded withinor beyond the scope of this Agreement by written agreement modifications executed by CUENTand WSP USA.
a, Except as provided in Paragraph b, below, in the event CUENT requires a reduction,
expansion, or modification of the SERVICES, CUENT shall issue to WSP USA a writtennotification which specifies such reduction, expansion, or modification. Within thifty (30)
days after receipt of the written notification, WSP USA shall provide CUENT with a det;iled
cost and schedule proposal for the work to be performed or to be reduced. This proposal
shall be accepted by CUENT or modified by negotiations between CUENT and WSp USA
and, thereafter, an agreement modification shall be executed in writing by both parties.
b. Notwithstanding Paragraph a, above, CLIENT may at any time, by written order, make
changes within the general scope of this Agreement to the SERVICES to be performed byWSP USA. If any such change causes an increase or decrease in the estimated cost of, orthe time required for, the performance of any part of the work under this Agreement,whether or not changed by the order, CIJENT shall make such adjustmen-ts as are
appropriate and equitable and shall modify the Agreement in writing accordingly. Anyclaim by WSP USA for adjustment under this dauie must be asserted witfrin tfiirty 1eO)days from !" -Outg of receipt by WSP USA of the notification of change, provided nowever,that CLIENT, if it decides that the facts justifo such action, may receive and act upon suchclaim asserted at any time prior to final payment under this Agreement. Failure to agreeto any adjustment shall be a dispute subject to the provisions of Section Eighteenth.
2. No seruices for which additional cost or fee will be charged by wsP usA shall be furnished withoutthe prior express written authorization of CLIENT.
3' Unless specified in a written agreement modification, no change, reduction, modification orexpansion of the SERVICES within or beyond the scope of this Agreement shall serve to modifo theterms and conditions of this Agreement.
EIGHTH:DATA TO BE FURNISHED BY CLIEI{T
CUENT agrees to furnish to WSP USA any plans and any other data available to CLIENT and not prohibitedby law upon request by by WSP USA for the rendition of tfre SfnVtCES described herein.
NINTH:IN DEPENDEI{T CONTRACTOR
1. WSP UsA shall perform the SERVICES as an independent contractor. Although CuENT reseruesthe right to (i) to determine the delivery schedule for the SERvICES to be p6rformed and (ii) toevaluate the quality of the completed performance, CLIENT cannot and will not control the meanor manner of WSP USAt performance. WSP USA is responsible to determining the appropriate
means and manner of performing the SERVICES.
2. WSP USA shall be responsible for all federal, state or local taxes applicable to compensation orpayments paid to WSP USA under this Agreement. CUENT will not withhold from suchcompensation or paymentg any amount(s) to cover WSP USA's federal, state or local taxobligations. WSP USA is not eligible for any social security, unemployment insurance or worke6,compensation benefits from compensation or payments paid to WSP USA under this Agreement,except as a self-employed individual.
TENTH:INSURANCE
1. WSP USA shall, at all times that this Agreement is in effect, cause to be maintained in force andeffect an insurance policy(s) that will ensure and indemnifo the CITy against liability or financial
loss resulting from injuries occurring to persons or property or occurring as a resullof anynegligent error, act, or omission of the WSP USA in performance of the-work during the term ofthis Agreement.
2. WSP USA shall provide, at all times that this agreement is in effect, Worker's Compensationinsurance in accordance with the laws of the State of Georgia.
3. WSP USA shall provide, at all times that this Agreement is in effect, Insurance with limits of notless than:
a. Workmen's Compensauon Insurance - in accordance with the laws of the State of
Georgia.
b. Commercial General Liability Insurance - in an amount of not less than One Million($1,000,000) Dollars per occurrence and in the aggregate covering bodily injuries,including those resulting in death, and propefi Oahage.
c' Valuable Papers Insurance - in an amount sufficient to assure the restoration of anyplans, drawings, field notes, or other simitar data relating to the work covered by theProlect.
d. Pro,fessional .Liability.Insurance - in an amount of not less than One Million ($1,000,000)Dollars per claim and in the aggregate.
CITY will be included as an additional insured with respect to WSP USA's liabilities hereunder in
insurance coverage's identified in item (b).
5. The policies shall be written by a responsible company(s), authorized to do business in Georgia
with an A.M. Best rating of A- VII or better, and shall be noncancellable ercept on thirty-(3O) days'
written notice to the CITY.
ELEVEI{TH:INDEMNITY
Except for willful misconduct of CLIENT, WSP USA shall indemnifo, protect, defend and hold
harmless CLIENT and any and all of its officers, directors, agents, and employees from and against
any claims, charges, damages, costs, expenses, judgments, civil fines and penalties, liabilities or
losses of any kind or nature whatsoever which may be sustained or suffered by or secured against
CUENT andlor its officers, directors, agents, and employees by reason of any damage to property,
injury to persons or any action that may arise out of the peformance of such seruices rendered
pursuant to this Agreement to the extent such is caused by any negligent act, omission or error of
WSP USA, its officers, directors, agents, employees or subconsultants.
Notwithstanding any other provisions of this Agreement, and to the greatest extent permitted by
law, WSP USA's total aggregate liability for injury or damage to CUENT arising in any way out of
this Agreement, caused by breach of (including, but not limited to loss of use, opportunity, profits,
or business) shall in no event exceed a sum equalto the totalof professional fees paid by CUENT
to WSP USA for performance of the Services.
TWELFTH:PERSOI{AL TIABILITY
No liability arising out of this Agreement shall accrue against any individual, director, shareholder,
representative, or fiduciary of WSP USA unless caused by fraud or willful misconduct.
THIRTEENTH:TERMII{ATION
1.Parties' Right to Terminate for Convenience. This Agreement may be terminated at any time
by mutual written consent of the Parties.
CLIENTS Right b Terminab for Convenienoe. CLIENT may, at ib sole discrction, terminate this
Agreement in whole or in paft, upon 30 days written notice to WSP USA.
In srch an event WSP USA shall be paid for the services rendered, an amount bearing the same ratio
to the total Agreement price as the amount of services completed or partially ompleted and delivered
to CLIENT bears to the total amount of seruie provided for herein, in addition to all reasonable
termination o(penses as determined in good faith by the mutual agreement between OIENTand WSP
USA as an amendment to the Agreement.
Clienfs Right b TerminaE for Cause. CUENT may terminate this Agreemen! in whole or in
part, immediately upon written notie to WSP USA, or at such later date as CLIENT may establish in
such notice, upon the occutrerrce of any of the following arenE:
a. WSP USA no longer holds any license or certificate that is required to perform the SERVICES;
or
b. WSP USA ommits any material breach or default of any ovenant wananty, obligation or
agreement under this Agreement, fuils to perform the SERVICES under this Agreement within
the time specified herein or any extension thereof, or so fails to perform the SERVICES as to
endanger WSP USA'S performance under this Agreement in accordance with its terms, and
such bneach, default and failure is not cured within 10 business days after delivery of CLIENTs
notice, or such longer period as CLIENT may speciff in such notice.
In such an event WSP USA shall be paid for the value of services rendered and delivered to CUENT
up to the time of termination less any additional expenses created by the breach. If it is determined
for any r@son that WSP USA was not in dehult or that WSP USq'S failure to perform is without WSP
1.
3.
USA'S or its employee's default or negligene, the termination shall be deemed to be a termination for
the onvenience of CllENT. In such an event, WSP USA shall be compensated in accordanoe with the
Termination for Conveniene dauses listed prwiously.
4. WSP USA's Right to Terminab for Cause.
a, WSP USA may terminate this Agreement by giving written notice to CUENT if CUENT fails
to pay WSP USA pursuant to the terms of this Agreement and if CLIENT fails to cure within
7 business days after receipt of WSP USA'S written notice, or such longer period of cure as
WSP USA may specifo in such notice.
b. WSP USA may terminate this Agreement, for reasons other than nonpayment, if CUElfl:
commits any material breach or default of any @venant, warranty, obligaUon or agreement
under this Agreement, fails to perform under the Agreement within the times specified, or
so fails to perform as to endanger WSP USA'S performance under this Agreement, and such
breach, default or failure is not cured within 10 business days after delivery of WSp USA'snotice, or such longer period as wsp USA may specify in such notice.
FOURTEENTH: OWNERSHIPOFDOCUMENTS
CUENT acknowledges that any softurare, research, repofts, studies, estimates, data, photographs,
negatives or other documents, plans, drawings, memoranda, computation sheeb or materials prepared
!V_ wSn USA in the performance of its obligations under this Agreement are to remain the property oi WSpUSA. WSP USA, however, grants CLIENT a license to use said materials on the PROJECf, extensions ofthe PROJECT, and other projects of GLIENT, subject to the following limitations:
1' CUENT acknowledges that such materials are not intended or represented to be suitable for use onthe PROJECT unless completed by WSP USA, or for use or reuse by CUENT or others on o<tensions
of the PROJECT or on any other project without written verification or adaptation by WSp USA;
2. any such use or reuse, or any modification of the such materials, without written verification,
completion, or adaptation by WSP USA, as appropriate for the specific purpose intended, will be atCUENT'S sole risk and without liability or legal exposure to WSp USA or to WSp USA,ssubconsultants;
3. CUENT shall indemnify and hold harmless WSP USA and WSP USAt subconsultants from all claims,damages, losses, and expenses, including attorneys'fees, arising out of or resulting from any use,reuse, or modification without written verification, completion, oi adaptation by CUTNT; and4. such limited license to GLIENT shall not create any rights in third parties,
FIFTEENTH: SUCCESSORSANDASSIGNS
The Pafties shall not assign, sublet, sell, transfer, or otherwise dispose of any interest in this Agreementwithottt the prior written approval of the other pafi. Any unauthorized attempt thereat shall be void andunenforceable.
This Agreement shall be binding upon and inure to the benefit of the pafties hereto, their successors andpermitted assigns, but shall not inure to the benefit of any third party or other person.
SIXTEENTH: NONWAIVER
No failure or waiver or successive failures or waivers by the Pafties, their successors or permitted assigns,in the enforcement of any mndition, covenant, or section of this Agreement shall operate as a dischirge
o-f any such condition, covenant, or section nor render the same invilid, nor impair n" r,gnt of the paftiJs,
their s_uccessors or permifted assigns, to enforce the same in the event of any subsequeni breaches by theother Party, their successors or permitted assigns.
SEVET{TEEI{TH: NOTIFICATION
All notices required or permitted under this Agreement shall be in writing and shall be deemed sufficiently
served if served by Registered Mail addressed as follows:
TO WSP USA:WSP USA Inc.
33210 Peachtree Road NE, Suite 22100
Atlanta, Georgia, 30326
ATTENTION: Oaudia Bilofto, Vice President, Atlanta Area Manager
City of Augusta
Depaftment: Planning and Development
535 Telfair Street
Augusta, Georgia, 30901
ATTET{TION : MPO-Carla Delaney
TO CLIENT:
EIGHTEENTH: DISPUTES; GOVERI{INGIAW
1. Any and all claims, disputes, and other matters in question arising out of or relating to this
Agreement or the breach thereof shall first be referred to each Party's senior management for good
faith negotiations. If such negotiations fail to resolve a dispute within forty-five (45) days irom
delivery of a written notice requesting referral, either party may pursue its rights through thejudicial process.
2. The law of the State of Georgia shall govern the CONTMCT between CUENT and WSp USA with
regard to its interpretation and performance, and any other claims related to this agreement.
3. All claims, disputes and other matters in question between CUENT and WSP USA arising out of or
relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of
Richmond County, Georgia. WSP USA, by executing this Agreemen! specifically consents tojurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and
venue in the Superior Court of Richmond County, Georgia.
NINETEET{TH:KEY PERSOI{T{EL
WSP USA has designated Glenn C-oyne, FAICP as the Project Manager (PM). In the event that the pM is
unable to continue performance under this Agreement, the appointment of a replacement of equal caliber
shall be subject to the prior written approval of CLIENT. WSP USA agrees to assign specific individuals to
key positions. WSP USA agrees that, upon commencement of the SERVICES to be pedormed under this
Agreement, key personnel shall not be removed or replaced without prior written notice to CLIENT.
TWENTIETH: CONFIDENTIALINFORJIIATIOI{
1. During the term of this Agreement, each Party may provide the other access to proprietary technical
and commercial information ('ConfidentiallnformationJ that is to be protected from diiclosure tothe same degree as the receiving Pafi protects its own proprietary information. For purposes ofthis Agreement, Confidential InformaUon means commercially sensitive information including butnot limited to technical data, trade secrets or know-how, research, data, market and finJncialanalysis, technology, designs, drawings, engineering work product, softrruare, inventions,
processes, formulas, and other business information that is i) marked as proprietary or confidentiat,
and ii) disclosed by one Pafi to the other, whether directly, indirectly, in writing, orally, by drawing,or by inspection. If disclosure is not presented in writing, the Party making the disciosure w'iilprovide a written version, marked as Confidential Information, within ten (l0Ibusiness days fromthe date of disclosure. Confidential Information does not include information that i) is known tothe receiving Party at the time of disclosure, ii) has been independently developed by the receiving
Party without reference to the disclosing Party's Confidential Information, iii) has beoome publicli
known and generally available through no wrongful act of the receiving Party, or iv) is required to
be disclosed pursuant to the lawful order of a court or governmental body, in which case, to the
extent legally permissible, the Party subject to such order will give prompt notice to the other and
cooperate in that Pafi's effort to seek appropriate protective orders.
2. Unless authorized in writing by the disdosing Party, the receiving Pafi will not use Confidential
Information for any purposes other than those anticipated by this Agreement.
3. Each Party agrees to take reasonable precautions to prevent unauthorized use or disclosure ofthe
othe/s Confidential Information, and will notifi7 the other as soon as possible after it becomes
aware of or has reason to suspect unauthorized use or disclosure.
4. Upon request from the disclosing Party, the receiving Pafi will return all copies of Confidential
Information provided under this Agreement (including summaries), or certifo that such information
has been destroyed. The receiving Party may retain copies of Confidential Information to the
limited extent required for it to comply with audit or other legal or regulatory obligations or in
accordance with such Party's security, disaster recovery andlor intemal procedures regarding
retentlon of archival copies of the Confidential Information in archived computer system Uacf-up.
5. This section will survive termination of this Agreement.
6. Any obligation under this section in conflict with Georgia Open Records Requirements shall bewaived.
TWENTY-FIRST: PUBLICATION AND PUBIICITY
The Pafties, their assignees, employees or agents shall not release or publish any information or materialgenerated from the PROJECT to others without the express written permission of the other party. Thisrequirement shall survive the expiration of this Agreement. WSP USA acknowledges that it may berequested to release specific findings, forward-looking statements and analyses in the form of documentedreports for the explicit benefit of interested third parties, and that such a reiease of material will be subjectto and conditioned upon a separate waiver and release between WSP USA and those third pafties.
TWENTY.SECOND: NO THIRD PARTY BENEFICIARIES
CLIENT and WSP USA are the only Parties to this Agreement and are the only Parties enti1ed to enforceits terms. Nothing in this Agreement gives, is intended to give, or shall be construed to give or provideany beneflt or right, whether directly, indirectly or otherwise, to third persons unless such third persons
are individually identified by name herein and expressly described as intended beneficiaries of the terms ofthis Agreement.
TWENTY.THIRD: PROPRIETARY RIGHTS
CLIENT agrees that if copyrights, patentable discoveries or inventions or rights in data should result fromwork described herein, all rights accruing from such discoveries or inventions shall be the sole propeq.;f
WSP USA.
TWENTY-FOURTH: STANDARD oF PERFOR},IANCE
CLIENT agrees that WSP USA warrants only and exclusively to CLIENT that the standard of performance
for all professional services performed or furnished by WSP IJSA under this Agreement wilt be the care andskill ordinarily used by members of the applicable profession practicing undei similar circumstances at thesame time and in the same locality. The foregoing warranties are exclusive and are in lieu of anyand all other waranU6, expressed or imptied, arising by law or cusbm, including, but noilimited-to, the implied warranty of merchantability an? ttre imptied *"rr"rrty of fitness for aparticular purpose,
TWENTY-FIFTH: SUBCONSUTTAT{TS
During the performance of the Agreement, WSP USA may engage subconsultants as may be required for
the timely completion of this Agreement.
TWEilTY-SIXTH: OBSERVANCE OF LAWS
Throughout the term of this Agreement, WSP USA shall keep fully informed of all applicable federal, state,
county and local laws, ordinances, codes, rules, aM regulations in effect when the SERVICES are
pedormed, which direcUy affect work authorized under the terms of this Agreement. WSP USA shall at all
times obserue and comply in all material respects with all such laws, ordinances, codes, rule and
regulations in peforming its duties, responsibilities and obligaUons related to this Agreement.
TWENTY.SEVENTH: SECTION HEADINGS
The section headings appearing herein shall not be deemed to govern, limit modify or in any manner affect
the scope, meaning or intent of the provisions of this Agreement.
TWENTY.EIGHTH: ilOil.SOtICTTATIOl{OFEMPTOYEES
Neither party shall, during the term of this Agreement and for one year after its termination, solicit for hire
as an employee, @nsultant or otherwise any of the other Partyt personnel who have had direct
involvement with the SERVICES, without such other Party's express written consent. If any employee
terminates employment with either Party for any reason during the course of this Agreement, the other
Party has the right to hire such employee as an employee or an independent contractor of other Party with
no compensation being owed.
TWENTY.NINTH: SIGNATORY WARRAT{W
The undersigned signatory for CLIENT hereby represents and warrants that he or she is an officer of the
organization for which he or she has executed this Agreement and that he or she has full and oomplete
authority to enter into this Agreement on behalf of the organization. These representations and warranties
are made for the purpose of inducing wsP usA to enter into this Agreement.
THIRTIETH: INTERPRETATION
This Agreement is the result of negotiations between the Parties, and accordingly the terms and provisions
hereof shall be interpreted and construed in accordance with their usual and customary meanings, The
pafties hereby waive the apflication of any rule of law which otherwise would be applicable in oonnection
with the interpretation and construction of this Agreement that ambiguous or conflicting terms or provisions
should be interpreted and construed against the party who (or whose attorney) prepared the executed
Agreement or any earlier draft of same.
THIRW.FIRST: SEVERABILITY
Each part of this Agreement is intended to be separate. If any term, covenant, condition, or provision
hereof is illegal or invalid or unenforceable for any reason whatsower, such itlegality, invalidity orunenforceability shall not affe<t the legality, validity or enforceabitity of the remaining parts of thisAgreement and all such remaining parts hereto shall not be impaired or invalidated in anf way, but shall
be legal, valid and enforceable and have full force and effect as if the iltegal, invalid, unenforceable part
has not been included.
THIRW-SECOND: EXTENTOFAGREEMEI{T
This Agreement represents the entire and integrated agreement between WSp USA and CLIENT andsupersedes and replaces all terms and mnditions of any prior agreements, arrangemenb, negotiations, orrepresentations, written or oral, with respect to this PROJECT.
fRemainder of page intentionally lefr blank.l
IN WITNESS WHER.EOF, this Agreement for the has been executed by WSp USA and the CUENT,effective from the day and year first written above.
wsP usA II{c.
Name & Title: Eric R. Roecks, COO, Sr. Vice president
Dated: 7_2_2019
AUGUSTA, GEORGIA
By:
Hardie Davis, Jr.
As Its Mayor
Dated:
ATTEST:
By:
Lena Bonner
Clerk of Commission
Dated:
Jarvis Sims
Administrator (Interim)
Attachments: Exhibit A - Scope of Services
Exhibit B - Fees
Exhibit C - Schedule
By:
Exhibit A - Scope of Services and Fees
TASK #1: PROJECT ADMINISTRATION AND PROJECT KTCKOFF
The CONSULTANT will assign a single person to serve through the life of the contract as
CONSULTANT Project Manager (CONSULTANT PM). ARTS will assign a Project Manager (PM) to
work closely with the CONSULTANT PM. The overall update process and policy decisions will be
guided by ARTS and its committees and subcommittees.
a) The CONSULTANT and ARTS staff will host a project kick-off meeting no more than two (2)
weeks after the Notice to Proceed letter. The Kick-off meeting will be held at the ARTS
offices in Augusta GA at a date and time satisfactory to both parties. The purpose of the
project Kick-off meeting is to:
1) lntroduce both teams;
2l Understand the project background;
3) Understand the expected quality of deliverables;4l Understand what needs to be done;
5) Agree on how both teams can work together effectively.
b) The CONSULTANT PM is responsible for overall project management necessary to ensure
the satisfactory completion of 2050 MTP, on-time and on-budget, and in accordance with
the scope of services. The CONSULTANT PM will be responsible for developing and adhering
to a schedule that allows the submission of a Draft 2050 MTP no later than Februa ry ZO2O
and a Final 2050 MTP submitted no later than August 2020.
c) The CONSULTANT will develop an operations plan for completing the MTP within two (2)
weeks of the Notice to Proceed letter. The operations plan will include:
1) Detailed listing of the activities necessary to complete the MTp;2) Schedule for each activity;3) ldentification of who will be responsible for the activity; and,4) Total resources required to complete the activity.
The operations plan developed will be reviewed by the FHWA, GDOT, SCDOT and ARTS.
Once approved the operations plan willthen become the overall management control
document for completing the MTP process.
d) The coNSULTANT shall complete a draft 2O5O MTP no later than Februa ry 2120to allow for
public review, workshops and presentations to ARTS committees, constituents and
stakeholders. ARTS will provide information on scheduled meetings, activities, and
deadlines which impact the MTP update effort and will inform the CONSULTANT of any
schedule changes.
10
e) ARTS committees include: Policy Committee (PC) made up of elected and appointed
officials: Technical Coordinating Committee (TCC) comprised of administrators, planning
directors, and transportation engineers from local governments and transportation related
agencies; Citizens Advisory Committee (CAC) comprised of citizens representing geographic
areas within the ARTS planning area; and, the South Carolina Subcommittee made up of
locally elected officials.
f) Scheduled meetings within the proposed project execution period of the pC are listed in
Exhibit D. South Carolina Subcommittee meets quarterly as listed in Exhibit E. Meetings of
any ARTS committee will be important milestones for maintaining project schedute. The
CONSULTANT must be prepared to be present (and answer questions or give a presentation
if requested)at ARTS committee meetings.
g) The CONSULTANT will maintain and update the time schedule for completing each of the
required tasks. The CONSULTANT is responsible for notification to ARTS staff of all proposed
changes to the project schedule for approval.
h) The CONSULTANT is required to prepare and maintain a project schedule, indicating the
time frame for the project. At a minimum the project schedule must include:
1) Dates for all deliverables;
2) Activity start and completion dates;
3) Milestones important to maintaining the project schedule;4l Steering Committee meetings.
Task #1 Project Administration Deliverables:
o Project Kick-off Meeting with ARTS staff and CONSULTANT. Operations Plan/ project Scheduleo Monthly Progress Reports and Figureso Monthly invoices with supportive information to account for the invoices
TASK #2: PUBtlc INVOLVEMENT, EDUcATtoN AND ourREAcH (PART tl
Preparation of the 2050 MTP will involve extensive public involvement and public meetings.
Public participation is a critical component of this process to ensure a continuing, cooperative
and comprehensive Metropolitan Transportation Planning process as well as community
ownership of the 2050 MTP. outputs of the final 2050 MTP process must reflect robust
engagement with all planning partners throughout.
The CoNSULTANT will support a public involvement program that ensures the residents of the
ARTS planning area are aware of, actively participate in, and are engaged to the maximum
extent possible. The 2050 MTP update is the "public's plan", so input from as many population
groups is a very important part of the plan development.
11
a)
b)
c)
d)
The CONSULTANT shall undertake outreach efforts within the ARTS planning area. The
CONSULTANT shall work together with ARTS staff in conducting various Public lnvolvement,
Education and Outreach activities in the ARTS planning area.
The CONSULTANT will be guided in the deployment of public outreach activities by the ARTS
Public Participation Plan Update (PPP) (Adopted December 20171. The CONSULTANT may
use alongside the PPP other public outreach strategies identified here
http://mpotransportationoutreachplanner.org/mpotop/strategies as a resource to ensure
that all groups, in particular, traditionally under-represented population groups are
included in the planning process.
The CONSUTTANT with input from ARTS staff shall create a theme, logo and branding
consistent with the 2050 MTP. The CONSULTANT shall use the ARTS logo on all materials
such as, but are not limited to: brochures, fact sheets, informational booklets, and flyers.
Under the guidance of ARTS staff the CONSULTANT shall create education and outreach
materials and publications that inform the public about the MTP update and ways to
provide input. ln addition to the ARTS logo and MTP theme/logo; the ARTS website, phone
number, social media accounts, and other appropriate information must be included on all
outreach materials.
The CONSULTANT will translate any public outreach material, as a minimum into Spanish.
However, ARTS staff will work with the CONSULTANT to determine which outreach
documents are translated and the language/s required.
The City of Augusta will host the 2050 MTP website as a page on www.augustaga.gov and
will be responsible for the management and maintenance of that page. The CONSULTANT
will be responsible for purchasing a website domain to redirect to the main MTP webpage
on the City of Augusta website. The CONSULTANT willwork with ARTS staff to produce
content, graphics, short videos, pictures, and infographics for placement on the ARTS and
MTP websites as well as social media platforms, such as Twitter, Facebook, YouTube, and
lnstagram. The CONSULTANT will, in conjunction with ARTS decide which social media
opportunities should be pursued to maximize their effective use.
The CONSULTANT under the guidance of ARTS will develop and post an online interactive
map of the ARTS planning area. The map will allow the public to click on an area on the map
and leave comments, concerns and suggestions as to their thoughts on transportation in the
ARTS planning area.
The CONSULTANT together with ARTS will host four public outreach meetings no later than
three (3) months after the Notice to Proceed Letter. One venue in each of the four county
ARTS Planning Area will be selected to host each meeting. Meeting objective is to outline
e)
s)
h)
12
the MTP update process to gain initial insight into the public's thoughts on transportation
options and desired goals of the MTP update.
Task #2 Deliverables: Public tnvolvement, Education and Outreach (part 1|
r Technical Report #1: Public outlook towards MTP process, potential goals and
transportation in the ARTS planning areao MTP theme, slogan and brandingo MTP website/domain purchase and development of content, graphics, short videos,
pictures, and infographics for MTP websiteo lnteractive map for the 2050 MTP
TASK #3: DATA COTLECTION AND DEVELOPMENT
The CONSULTANT shall collect, compile and review all documents and data pertaining to ARTS
multimodal transportation system and existing and forecast travel activities in the area. Data
collection and development to be completed within four (4) months of the Notice to proceed
letter. These documents may include, but are not limited to reports, studies, academic
literature, state and Federal statutes, programs and data that pertain to the ARTS planning area
transportation system, including best practices. The following documents will be made available
to the CONSULTANT as part of the document review process:
o Aiken County Bicycle and Pedestrian plan {2OL2lo Aiken County Comprehensive Plan 2016o ARTS 2040 Metropolitan Transportation Plan (MTP), adopted September 2015o ARTS Advanced Transportation Management System (ATMS) Master Plan (2013)o ARTS Congestion Management process {CMp) Update (2019)o ARTS FY 2O!7-2O22 Transportation lmprovement program (Tlp)o ARTS Public Participation plan Update lZOtT)o Augusta ADA Self-Evaluation and Transition plan (2016)
' Augusta Public Transit (APT) - Comprehensive OperationalAnalysis (2ot7lo Augusta Regional Freight Profile (2008)
. Augusta RegionalTransportation Study Bicycle and Pedestrian Plan (2}1.2lo Augusta-Richmond Comprehensive plan (2019)o Best Friend Express Transit Development plan (2OL7l. City of Aiken Comprehensive plan 12017). City of Grovetown Comprehensive plan (2016). City of North Augusta Comprehensive plan (ZOL7\r Dougherty Road Corridor Study (2013)r Georgia Statewide StrategicTransportation plan (SSTP) (2019). Georgia Statewide Freight and Logistics plan, 2010-2050o Lower Savannah Council of Governments Comprehensive Economic Development
Strategy lz01-7lo Northside Transportation Study lZOlZ)
13
a
a
a
a
a
a
Realizing the City: The Augusta Sustainable Development Agenda (ASDA) (2010)
Reclaiming Historic Harrisburg (2011)
SC L9 (Edgefield Highway) Corridor Study l2014l
SCDOT Statewide Multi-Modal Plan (2014)
SCDOT South Carolina Statewide Freight Plan (2014)
The 2013 Augusta-Richmond County Analysis of lmpediments to Fair Housing Choice
(2013)
Transportation Management Area (TMA) Certification Review (2016)
US UUS 78 Corridor Study (20t21
Westobou: A Shared Vision Master Plan (2009)
W,hiskey Road Corridor Study (20L7l.
a
a
a
o
The CONSULTANT shall review and summarize these documents and corresponding data in
terms of their impact and relevance to the MTP update, particularly state and Federal
legislation and include any potential conflicts or inconsistencies that must be addressed.
Data necessary to support development and measurement of the goals and objectives of the
2050 MTP update as well as required performance measures will be collected and in some
cases created by the CONSULTANT. The CONSULTANT is expected to identify GIS and other
mapping data needs early in the project schedule to support analysis and other MTP update
tasks. The CONSULTANT is responsible for collecting relevant GIS layers, mapping and data.
ARTS will provide the CONSULTANT a list of available GIS layers, maps, and data; and supply
requested materials electronically, when feasible, to the CONSULTANT.
Socio-Economic Data
The CONSULTANT will develop base year (2020) a nd future year (2050) socio-economic data for
the travel demand model by Traffic Analysis Zone (TAZ) for the ARTS planning area. The socio-
economic data must include but is not limited to, the following data elements: population and
household data; employment data; hotel/motel, school enrollment data; acreage; and future
year projections.
The CONSULTANT will prepare the socio-economic data according to the GDOT General
Summary of Recommended Travel Demand Model Development Procedures for Consultants,
MPOs, and Modelers. The socioeconomic data will be submitted to GDOT's Modeling division
on behalf of ARTS in developing the travel demand model for the ARTS planning area. Schedule
for submitting data and the analysis of the data will be coordinated with GDOT's Modeling
Division.
Pedestrian, Bicycle and Greenways Data
The pedestrian, bikeways and greenway data will be used to inventory the existing pedestrian
facilities and bikeways networks within the ARTS planning area. ARTS staff will transmit to the
CONSULTANT the available sidewalk and bikeway data as contained in the Aiken County Bicycle
and Pedestrian Plan lz0L?l; and, Augusta RegionalTransportation Study Bicycle and Pedestrian
14
Plan (2012). Sidewalk and bikeway data may also be provided by jurisdictions in the ARTS
planning area if needed.
The CONSULTANT will be responsible for ensuring that the sidewalk and bikeway data is both
accurate and up to date and for suggesting corrections or modifications as necessary. The
CONSULTANT shall use G15 to produce the existing pedestrian, greenways and bikeway facilities
maps. The CONSULTANT shall identify on these maps major traffic generators for pedestrian
and bicycle trips such as schools, recreational facilities, major employers and others.
Freight Transportation Network Data
The 2020 and 2050 highway network will be used to identify projects that would provide for the
safe and efficient movement of freight and goods in the ARTS planning area. An inventory of
truck parking facilities in the ARTS Planning Area will be part of this process. ARTS Staff will
make available to the CONSUTTANT the Augusta Regional Freight Profile Study (2008), access to
the IHS Markit Transearcho Database (South Carolina only) and access to freight related data
through ARTS membership of the l-95 Corridor Coalition. The CONSULTANT will be responsible
for ensuring that the information in Augusta Regional Freight Profile is both accurate and up to
date and for suggesting corrections or modifications as necessary.
Transit Data
The CONSULTANT shall assemble relevant, recently completed plans and study documents to
inform the development of the transit element of the MTP. The CONSULTANT shall collect
Transit service data necessary to validate/calibrate the Travel Demand Model developed by
GDOT. All appropriate transit data (e.g., ridership) obtained from specialstudies shall be
reviewed and incorporated by the CONSULTANT where suitable.
Transportation System Management and Operations Data
The Consultant shallassemble and summarize local, regional, state and nationalTransportation
System Management and Operations (TSM&O) initiatives, projects and studies relevant to the
ARTS planning area. This data will be incorporated into the 2050 MTP, when required or
practical.
Task #3 Deliverables: Data Collection and Devetopment
o Technical Report #2: Document review of data pertaining to ARTS multimodal
transportation systemc 2O2O Socio-economic dataseto 2050 Socio-economic dataseto Electronic Data lnventory
TASK #4: PUBLIC lNVotvEMENT, EDUcATtoN AND ourREAcH (PART 2)
Preparation of the 2050 MTP will involve extensive public involvement and public meetings.
The second phase of the public involvement, education and outreach will be more extensive
and maintains the robust engagement with all MTP partners and stakeholders. The second
phase of public involvement, education and outreach willcommence no later than five (5)
15
months after the Notice to Proceed. Public involvement, education and outreach willcontinue
on an as needed basis to a maximum of twelve (12) months after the Notice to Proceed letter.
a) The CONSULTANT will be required to develop a Public Participation Strategy (ppS) for the
2050 MTP development that includes use and expansion of ARTS branding efforts. ppS will beguided by Environmenta I J usticefl-itle Vl requ irements.
b) The coNSULTANT will provide and use web based technology and surveys for seeking public
input and interactively capturing public comment throughout the MTp Update public
involvement process. Hard copies of surveys and comment forms etc., will be made avaitable to
the public as needed.
c) The CONSULTANT will work with ARTS Staff to prepare atl materials, documents, websites,
social media, videos and products associated with the development of MTp update and thepublic outreach efforts so that they will be in compliance with the Americans with Disabilities
Act, 1990.
d) The CONSULTANT together with ARTS staff witl ensure outreach and engagement efforts
with key partners and stakeholders. Those partners and stakeholders should at a minimum
include: Federal partners such as the Federal Highway Administration (FHWA); FederalTransit
Administration (FTA), Georgia Department of Transportation (GDOT), Savannah River Site (SRS)
and South Carolina Department of Transportation (SCDOT). MpO partners include: pCC, TCC
and CAC. other key partners and stakeholders shall include, but not be limited to, local historic
districts and boards, Fort Gordon army installation, etc.
e) The coNSULTANT may consider that venues for public involvement, education and outreach
might include: Community workshops/Meetings; Speaker Bureaus; participation in Community
Events, e'g., Arts in the Heart; Neighborhood Associations; Town Hall Meetings; and, Transit
Hubs/lnterchanges.
f) The CONSULTANT will ensure that all presentations made to ARTS and its subcommittees,whether oral or using media (e.g. PowerPoint), include an education component to ensure thatPc, TAc and CAC members are afforded adequate background and context for the informationthey are being provided and/or decisions they are being asked to make.
g)The CONSULTANT, along with ARTS staff, will conduct an evaluation of the public outreach
and educational activities of the 2O5O MTP update. The results of the review will evaluate how
effectively the public has been educated, informed, and encouraged to actively participate inthe 2050 MTP update process, as wellas to obtain feedback on improving and increasing the
effectiveness of future public participation efforts.
Task #4 Deliverables; Public tnvolvement, Education and outreach
o Technical Report #1 (Update): Public Participation Strategy, process and Outcomes
16
TASK f5: REFINE GOALS, OBJECrIVES AND MEASURES OF EFFECflVENESS/PERFORMANCE
!NDICATORS
The purpose of this task is to refine and identify the 2050 MTP Goals, Objectives and Measures
of Effectiveness (GOMs). GOMs contained in the 2O4O MTP and identified during the initial
2050 MTP update public meetings will be re-evaluated, and objectives and performance
measures determined. The CONSULTANT will research, consider, document and apply GOMs
"best practices" from other MPOs nationwide to identify alternatives to traditional congestion
measures such as volume/capacity and Level of Service (LOS) that attempt to "sotve
congestion." Task #5 to commence no earlier than six (5) months after the Notice to proceed
and to be completed no later than nine (9) months after the Notice to Proceed.
The update process will consider a wide range of social, mobility, freight, safety, infrastructure,
environmental, energy, and economic factors to determine and implement new and innovative
transportation system performance measures that de-emphasize traditional road "congestion"
in lieu of broader desirable transportation outcomes. Accessing datasets such as the Regional
lntegrated Transportation lnformation System (RlTlS) and National performance Management
Research Data Set (NPMRDS) or AirSage data may provide additional input in GOMs
development. As a minimum, GOMs developed will address MAP-21 and the FAST Act
established national performance goals for Federal highway programs:
o Sofety - To achieve a significant reduction in traffic fatalities and serious injuries on
public roads;
c lnfrostructure Condition - To maintain the highway infrastructure asset system in a state
of good repair;
o Congestion Reduction - To achieve a significant reduction in congestion on the National
Highway System ("NHS");
o System Reliability - To improve the efficiency of the surface transportation system;
o Freight Movement and Economic Vitolity - To improve the nationalfreight network,
strengthen the ability of rural communities to access national and international trade
markets, and support regional economic development;
o Environmentol Sustainobility - To enhance the performance of the transportation
system while protecting and enhancing the naturalenvironment including impacts to air
quality; and
o Reduced Proiect Delivery Deloys - To reduce project costs, promote jobs and the
economy, and expedite the movement of people and goods by accelerating project
completion through eliminating delays in the project development and delivery process,
including reducing regulatory burdens and improving agencies'work practices.
a) The CONSULTANT will ensure that GOMs of the 2O5O MTP incorporate full consideration of
the FAST Act planning factors and other associated regulations. This development will
require strong public input to ensure adopted GOMs address perceived areas of need or
deficiency.
17
b) The CONSULTANT will address possible impacts of transportation policy decisions on land
use and development. This will include impacts from pedestrian; bicycle; other non-
motorized transportation; transit; extreme weather; freight; greenways; and other
transportation options are fully considered and incorporated. The CONSULTANT will
consider new and emerging areas such as automobile fleet electrification, ride/car sharing
(motorized and non-motorized), and automation.
c) The CONSULTANT shall be responsible for obtaining and compiling ideas from the ARTS PC,
TCC and CAC, and, the public. The CONSULTANT will also review applicable GDOT and
SCDOT plans and consider any other corridor studies performed in the ARTS planning area
in order to ensure consistency.
d) Based on the recommended goals and objectives, the CONSULTANT will review the
measures of effectiveness. This review will permit the CONSULTANT to give an opinion on
an existing project prioritization tool used to rank transportation projects in the South
Carolina region of the ARTS Planning Area. Consideration of any revision of the measures of
effectiveness, the CONSULTANT will provide a realistic point of view and consider the
availability of data and/or the requirements for the collection of the data to be used in
evaluating the measures.
e) The CONSULTANT will work with ARTS staff to develop a clear and defensible approach to
project prioritization, documentation, partner process guidance/education, and
recommend and develop a spreadsheet or database program to implement, create reports
and maps. The project prioritization tool/s developed must have the capability of
customization to meet GDOTs and SCDOTs project ranking requirements which may differ
from each other.
f) The prioritization process will reflect 'best practice' prioritization resources available at
GDOT and/or SCDOT. The prioritization process will consider GOMs, project readiness, type
of funding required versus available, economic benefit analysis and other metrics as
recommended by the CONSULTANT for consideration.
Task #5 Deliverables: Develop Goals, Objectives and Measures of Effectiveness
o Technical Report #3: Description of the development of goals, objectives and measures
of effect iveness/performa nce indicators
o Technical Report #4: Robust project prioritization process and tool/s
TASK #6: YEAR 2050 TRANSPORTATION NEEDS ASSESSMENT/PLAN
The CONSULTANT shall conduct a future year (2050) transportation system needs assessment.
The purpose of this task is to develop a MTP that incorporates the deficiencies of the Existing &
Committed (E+C)transportation facilities (including major roadways, transit, public
transportation facilities, intercity bus facilities and operators, multimodal and intermodal
facilities, employer-based commuting programs, nonmotorized transportation facilities and
intermodalconnectors) in coping with transportation demands in 2050. ln addition, the
CONSULTANT will develop a list of ranked/prioritized transportation needs/projects. Task #6 to
18
commence no earlier than seven (7) months after the Notice to Proceed and to be completed
no later than nine (9) months after the Notice to Proceed.
a) The CONSULTANT shall analyze a highway and transit assignment to the regional E+C
Network with the 2050 socioeconomic data to determine the deficiencies on the highway
and transit networks that will occur by the Year 2050. This will represent the "Do nothing
alternative" since the E+C network includes committed improvements in the latest TIP but
not beyond that.
b) The CONSULTANT must ensure that the needs assessment includes multi-modalsolutions,
such as: New bus routes; lmprovements to existing transit corridors; ITS strategies and
applications; Pedestrian walkways; Greenways and bikeway facilities; Transportation
disadvantaged services; lntermodal linkage and access needs; Complete Streets designs;
Freight related transportation improvements; Traffic Signal System Review; and, Arterial
intersection improvements.
c) The CONSULTANT will delineate linkage between land use and transportation
infrastructures. The CONSULTANT shall examine and explore urban design guidelines,
development strategies and financial incentives that support the linkage between land use
and transportation planning.
d) The CONSULTANT shall identify major freight and goods generator facilities, evaluate truck
traffic between these facilities and the ARTS planning area. The CONSULTANT shall
recommend appropriate transportation improvement projects, which would improve
freight and goods movements over the life of the Plan and include these projects in the
Needs Assessment.
e) The CONSULTANT shall identify areas in the transportation system where TSM&O strategies
would be applicable and beneficial. The CONSULTANT shall recommend the type of ITS
application(s) appropriate for each situation. The CONSULTANT shall recommend
appropriate transportation improvement projects and include these projects in the Needs
Assessment.
f) The MTP will provide for an integrated transportation system to enhance the efficiency of
freight movement on the surface transportation network. The CONSULTANT shall address
freight and goods movement concerns through inclusion of a variety of surface
transportation projects focused on improving truck-mediated goods movement throughout
the County.
g) The CONSULTANT shall review the Augusta Regional Transportation Study Bicycle and
Pedestrian Plan (2012) and in cooperation with ARTS staff, shall estimate an appropriate
LOS for the existing bikeways and sidewalks. The needs plan should focus on improving and
enhancing LOS for areas especially around schools, major traffic generators, transit stops/
stations and other locations identified by the CONSULTANT.
h) The CONSULTANT shall examine existing roadway conditions as they relate to bicycle and
pedestrian travel, and propose facility improvements to enhance mobility and safety of
19
pedestrians and bikers. The CONSULTANT shall examine the proposed Greenway Plan and
recommend additional extensions to this plan to meet Year 2050 travel demand.
i) The CONSULTANT shall identify steps and activities to encourage the usage of bicycle and
pedestrian modes of transportation. This may include documenting the health benefits of
more active choices such as walking and biking, distributing safety pamphlets, increasing
awareness in public school systems and private schools in the ARTS planning area.
j) The CONSULTANT shall identify strategies to mitigate the potential impact of the new
transportation infrastructure recommended in the needs assessment on wetlands, cultural
(historical/archeological) resources, water resource, threatened and endangered species
habitat and other environmentally sensitive subjects. Costs for the identified environmental
mitigation strategies should be considered in the overall project costs.
Task #5 Deliverables: Year 2o5o rransportation Needs Assessment/plan
o Technical Report #5: Transportation Needs Assessment/plan
TASK #7: FINANCIAI RESOURCES AND FEAS|B|UW pLAN
The CONSULTANT shall develop a Financial Resources deliverable from the base year, 2020,
through to the horizon year, 2050. The Financial Resources deliverable will describe revenue
projections and assumptions supporting the projections. The purpose of this task is to ensure
that the recommended projects, programs, and studies considered for inclusion in the MTp can
be implemented utilizing the funding that can reasonably be expected to be available within the
time period of the MTP. Task #7 to commence no earlier than seven (7) months after the Notice
to Proceed and to be completed no later than nine (9) months after the Notice to proceed.
This analysis will demonstrate the accumulation and aggregation of information regarding
existing and projected funding sources for modifications outlined in the Year 2050 Needs plan
that shall be used in the development of the Year 2050 Cost Feasible Plan. This task (crucial to
the accuracy of the financially feasible plan development) will be led by the CONSULTANT.
However, the CONSULTANT shall use any data available from ARTS, GDOT, SCDOT and other
agencies involved in planning and funding of transportation projects.
The funding available for new projects is the difference between the funds reasonably expected
to be available for transportation modifications minus the funds required to construct
committed projects and those funds required to operate and maintain the transportation
system. This difference shall be the funding available to develop the Year 2050 MTp Cost
Feasible Plan.
a) Early in the process, the CONSULTANT shall obtain historical financial information and
identify potential project funding opportunities relative to the funding of transportation
services within the ARTS planning area. This may involve obtaining financial data from
Federal, GDOT, SCDOT, local agencies, ARTS, and other agencies involved in planning and
funding of transportation projects. The CONSULTANT shall identify funding eligibility for
each source used in the plan.
20
b)
c)
d)
e)
The CONSULTANT shall investigate alternative funding sources such as bonds, transit fares,
tolls, special taxing districts, Special-Purpose Local-Option Sales Tax (SPLOST), impact fees,
user fees, and local option gas taxes. All necessary financial resources from public and
private sources that are reasonably expected to be made available to carry out the
transportation plan shall be identified. Evaluating the financial availability of potential funds
will assist with the selection of projects that are included in the MTP. The CONSULTANT will
develop a consistent, straightfonrvard methodology for potential use by ARTS in the future.
As alternative scenarios are developed and refined the CONSULTANT shall confirm and
document revenues and costs related to system operations and maintenance activities
covered in the MTP. The financial plan shall contain system-level estimates of costs and
revenue sources that are reasonably expected to be available to operate and maintain
Federal-aid highways and public transportation. The project costs for each will then be
compared to the available and projected revenues. All proposed improvements should
include detailed design concept, scope, and estimated engineering and construction costs in
year of expenditure dollars. The fiscal constraint will be transparently demonstrated in the
2O5O MTP,
The CONSULTANT should analyze public input data collected throughout the planning
process to develop potential funding priorities. The CONSULTANT and ARTS staff should
work together to communicate the relative costs and benefits of investing in various modes,
such as via comparisons of person-capacity per project type, or other measures.
The CONSULTANT shall forecast potential financial resources for interim and horizon years
that can be reasonably anticipated as potentialfunding for future MPO project
implementation during the time frame of the recommended MTP, as follows; short term
(2020-2025); mid-term (2026-2035); and, long-term (2035-2050)to build transportation
improvements as documented in the Needs Assessment.
The CONSULTANT shall analyze the gap between the funding and other resources required
to fully implement proposed projects and the resources reasonably forecast to be available.
The CONSULTANT shall analyze whether the gap between resources needed for
improvements and resources available for improvements is forecast to become larger or
smaller over the time period of the plan. The CONSULTANT must include a plan of action
describing the steps necessary to enact, ensure the availability and commitment of the
identified funding sources.
The CONSULTANT shall carefully review, identify and confirm with the responsible agency
the types of projects that may be funded or not with a given fund type. This information
should be used in the project prioritization process.
The CONSULTANT shall identify ways to reduce the need for costly transportation
improvements, such as land use policies, traffic signalsystem review, and ways to increase
funding for transportation improvements, including funding for motorized and non-
motorized systems. ARTS is interested in comparing the cost of these strategies relative to
the likelihood of meeting forecast transportation needs.
s)
h)
21
i) The CONSULTANT shall use an inflation rate for revenue and cost estimates to reflect year
of expenditure dollars based on reasonable financial principles and information.
Task #7 Deliverables: Financial Resources and Feasibilityo A preliminary financial resources summary should be provided early in the planning
process to support outreach activities and scenario planning.
o Conduct a one day financial resources planning module for ARTS staff.o Technical Report #6: Financial plan which includes a fiscally constrained project list for
the final preferred scenario. The Financial Plan will also include a list of unfunded
projects.
TASK #8: DOCUMENT PREPARATION, DRAFT 2O5O MTP AND FINAT 2O5O METROPoLITAN
TRANSPORTATION PIAN
The documentation of the MTP is a key part of the overall process. lt is important that the
entire work effort be well documented. This documentation not only provides the identification
of the recommended transportation system improvements for the ARTS planning area through
the horizon year (2050) but outlines the processes that lead to the development of each
recommendation. The draft and final 2050 MTP documents will be written in a manner that will
allow the average citizen of the community to understand the MTP process and the
recommendations contained therein.
a) The CONSULTANT will ensure that a Draft 2050 MTP is ready for review by TAC and CAC in
May 2020. The CONSULTANT will ensure that a Draft 2050 MTP is ready for review by pC in
June 2020. Fifteen (15) business days prior to review by TAC and CAC the CONSULTANT
must submit the Draft 2050 MTP for internal review by ARTS and our Federal partners.
b) The CONSULTANT will ensure that a Final 2050 MTP is ready for adoption by TAC and CAC in
August 2020. The CONSULTANT will ensure that a Final 2050 MTP is ready for adoption by
PC in September 2020. Fifteen (15) business days prior to review by TAC and CAC the
CONSULTANT must submit the Final 2050 MTP for internal review by ARTS and our Federal
partners.
c) The CONSULTANT shall ensure that all final documents and maps are posted online,
available for distribution and made available through ARTS no later than 90 days after
adoption by TAC, CAC and/or PC.
d) The CONSULTANT shall provide to ARTS twenty-five (25) clean, single-sided/loose-leaf, full
color paper original and Adobe Portable Data File (.pdf), lnDesign and Microsoft Word
electronic versions of all materials presented. All deliveries will also be provided in an
editable electronic format such as Microsoft Word, lnDesign or approved equal.
e) The CONSULTANT shall provide to ARTS twenty-five (25) clean, single-sided/loose-leaf, full
color paper copy of GIS maps and a .pdf copy of all maps. This is in addition to an electronic
copy of Gls maps produced along with associated layers and/or shapefiles.
f) The CONSULTANT shall prepare twenty-five (25) copies of the Draft 2050 MTp suitable for
public distribution, and one unbound, reproducible document; and one copy in electronic
22
format will be submitted to ARTS for their review and recommendation for approval by pC.
Because revisions to the draft plan may be required at several points, it shall be printed and
bound in a format that will allow changes without complete reprinting.
g) Twenty-five (25) copies of all PowerPoint presentations shall be provided to ARTS and
posted on the 2050 MTP website. The 2050 MTP website shall include an accommodation
to collect public comments.
h) Upon approval of the Draft Final Plan by PC, the CONSULTANT will prepare a Final plan
document incorporating all revisions and comments from the Draft. Twenty-five (25)copies
shall be supplied to ARTS for distribution. This document should be a stand-alone document
and provided in a three-ring binder.
i) The CONSULTANT shall prepare a summary report of twenty (20) or fewer pages to
accompany the final report. This summary report shall document the major steps and final
results of the long-range transportation plan process.
j) The consultant shall prepare one hundred (1OO) copies of a separate "Citizen's Guide to the
2050 ARTS Metropolitan Transportation Plan," based on the goals and objectives of the
plan, that is easily understood by agencies and members of the public that may not be
familiar with transportation pla nning.
AllGlS data and shapefiles, traffic data, accident/crash and intersection data, spatialschematics
maps, visualization graphics, and all other related documents produced with federalfunds
under this Scope of Services shall be provided to the APDD editable electronic versions at the
conclusion of this Project. Graphics, mapping, databases, etc., outside of Microsoft Office, ESRI
GlS, Adobe Acrobat or equalwill be provided in a software format agreed upon by the
CONSULTANT and the Client.
23
Exhibit B - Fees
TASK PROJECTDETAIL FEE
Task I Project Administration/Project Kick Off S 2s, B2s
Task 2 Public lnvolvement, Education and Outreach
(Part'l)S 2e,3oo
Task 3 Data Collection and Development S s4,62s
Task 4 Public lnvolvement, Education and Outreach
(Part 2)S 4e,sos
Task 5 Flefine Goals, Objectives and Measures of
Effectiveness/ Performance I nd icators S +o,oao
Task 6 Year 2O5O Transportation Needs
Assessment/Plan S oo,szo
Task 7 Financial Resources and Feasibility Plan S2e,23o
Task 8 Document Preparation, Draft 2O5O MTP and
Final 2O5O MTP s 31,2OO
Total $ r2o,88s
24
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25
Exhibit D - MPO Meeting Dates
ARTS Committee Meetings
June l,2Ol9 to June 30,2020
Technical Test Netrvork Subcomrnittee Meetingsfl5 Tdmir StEd Augusb Ga , 30901 , 3rd foor (Rom 39f)
Teclurical C,oordinating Cornrnittee Meetings
535 Telqlr Sftct - Augustr ca - 30901 . 3rd 0oor (Rom 39t)
10:30 en.
Weihesrhy
August 14,2019
10:10 a.m.
S'efucsdry
August 14,2019
l0:30 a-or.
Bredoesday
t3. 20
l0:30 rs,
nhdoesday
t).20t
10:30 a-m"
WeAocsaay
februery l2,2O2O
l0-30 a.o,
Wedacsday
February 12,2020
l0:30 a-m.
Ilhdoesday
tiay 13.2020
l0:30 z-m
l[Hrcsdey
May 13, 2020
-lilizens Advisory Cornurittee Meetiugs
535 Tethl Shed Augusra ca - 30901 - 3rd lloor (Room 391)
Poliry Committee Meetings
535 Tdfrir St ..r - Augustr Ge - 3090t . lsi floo. (LiD& BG.zts,- Merrag Ro@r)
I l:00 aan
llursday
5. 2019
7l'est JYetrrrort suboorrunitle e ltreetbrgs rofll De silled on an as-needed basis.
26
Exhibit E - SCDOT Subcommittee Meeting Dates
Time and Loation arc TBD
August 8,2019
November 7,2019
January 30,2O2O
May 7,2020
27
Commission Meeting Agenda
8/6/2019 2:00 PM
Naming of the Lake Olmstead Amphitheater
Department:
Department:
Caption:Motion to approve the naming of the Lake Olmstead
Amphitheater in honor of former Commissioners Andrew
Jefferson and H. Grady Smith, III.(Approved by
Administrative Services Committee July 30, 2019)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Acceptance of a Grant for the Augusta Richmond County Juvenile Court
Department:
Department:
Caption:Motion to approve acceptance of a grant from the Juvenile
Justice Incentive Grant Program Funding Committee in the
amount of $467,621 effective July 1, 2019 for the Richmond
County Juvenile Court Multi-Systemic Therapy and Aggression
Replacement Training Programs. (Approved by Public Safety
Committee July 30, 2019)
Background:This grant award increased by $67,621 from last fiscal year.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEI\! REQUEST FORI\I
commission meetings: First and third ruesdays of each month - 2:00 p.nr.comrnittee meetings: second and rast TuesdaS,s or.r.t, nionth - r:00 p.m.
conrmission/committee: (prease check one and insert meeting date)
Date of Meeting
Date of Meeting
Dale of Meeting
Date of Meeting
contact Information for Individuaupresenter I\{aking the Request:
Name: DaCara BrownAddrgss: E2R -r^rr^i- .\r-^ -a ^ .. ^
Telephone Number:
Fax Number:
E-Mail Address:
Caption/Topic of Discussion to be placed on the Agenda:
Juslice
Commission
Public Safety Corrunittee
Public Services Comrniflee
Administrati ve Services Comrnifi eeEngineering Services Comrnittee
Finance Cotnrnittee
Date of Meeting =-Date of Meeting Jrty;J;;-
Ri.hrond Cornry Jrr.n,l" Corn M
rncreased by $67,621 from last fiscal year
Please send this request fornr
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 l\Iunicipal Building
535 Telfair Street
Augusta, GA 30901
to the following address:
Telephone Number: 7 06-g2l _lg}0
Fax Number: 706-g2l_lg3gE-l\!ail Address: nnroran,ski@augustaga.gov
Requests may be faxed, e-mailed or deli'ered in person and nrust be recei'ed in the clerk,soffice no later than 5:00 p'm. on the wednerd"), p;;ing the commission nreeting and5:00 p'm' on the 'Yg"t preceding the Commiti"" .."tiig or the follorving n,eek. A five-minute time limit n,ill be ailowed foi presentations.
DaCara Brown
From:
Sent:
To:
Cc:
Subject:
Ha ley, Mcki nney < haley. mckin ney@cjcc.ga.gov >Monday, June 17, Z0L9 2:2j, pM
DaCara Brown
Stephanie Mikkelsen
IEXTERNALI Fy2O )JtG Award Decision
Good Afternoon,
congraiulationsl I anr pieased 1o rnform you that the criminalJtistice coordi.ating Courrcil has awardeci Augusta-RichrnondCourrty s467'627 ef{eclive )uly 1,2t)19 lor the -luvenire Justice lncentive Grant. The award packet wr, be rereased inGeorgra's Grant Managemerrl systerri shortiy An enrail regardirrg the release arro insrrtrctions on hcw to acceSs the au.,ardpacketrvrll beserrtonceitisavailahle lf youvrereawardedlessthar.rtheamountthatn,asrequested,additronar
informationwiil be include,d ;n later correspcnclence please let me know i{ i,oy 1,uua any questioi.rs.
Haley Dunn-McKinney
Planning and policy Deveropment speciarist, Juvenire Justice
er_imrnal Justice Coordlnatine Council
104 Marietta St. NW, Suite 440, atlanta, GA 30303o:404.657.1,956 I D: 404.654.1781ffit:ffift]
INoTlcE: This message originated outside-of the city of Augusta,s mair system _open attachments or respond to requests for information ufiess you are sure the
DO NOT CttCK on links,
content is safe,]
oFETCE OrcRrlrrNAr firsq[rcE BEE GOTYERNOR
C@RDTNATTNG COUNCTIJ
REFERENCE NO. :-gt
SUBGRArirI ATXARD
St BGRAfflfEE : Richmond County
IMPI,EMEIITTNG
AGENCI: Augusta/Richmond County
PROirtCf NAtllE: Juvenile Justice Incentive
SUBGRINT MIIGER: yzO^B-.oAz
EDERIAL RUNDS: $
UeTctsING aONDS: $Grant fOIAt FUNDS: $
467,627
0
46't ,62L
This award is made under the state of Georgla .]uvenile Justice rncentive Grant (,rJrG)program and is subject to Lhe administrative rures established by the crlrninal .lusticecoordinating council' The purPose of the JJrG program is to provide funding forjuvenile courts to serve youti,- in the comrnunity who woula otrrlrwise be committed toGeorgiars Department of Juvenil_e ,Justice.
This subgrant shall become effective on the beginning date of the grant period,provided that within forty-five (45) days of tf,e award execution ciate (beLow) theproperly executed originar of this "subgrant Award,, is returned to the criminalJustice Coordinatinq Council,
AGE1TCY APPROT'AL SUBERANTEE APEROI'AL
Criminal,fustice Coordinatinq Council
Date Executed: O6/25/tg _.Typed Na,ne & ?itl_e of effi
58-220427 4 -004
ffiil*-J;;-;il;-***********:t*'***:r*****ir***************,r************************rr***
Signature of Authorized Official Date, Director
EFF DATE PAY DATE TNVOTCE
o7 /0L/1.e Y20-8-002OVERR]DE
ITEM CODE DESCRIPTION 25 CHARACTERS
Juvenile Justice Incentive Grant
-
EXPENSE ACCT AI'{OUNT
1 624.47 $ q6l,62t
AUGUSTA, GEORGIA
Nery Gra nt proposaVApplication
Before a Deparlment/agency may appl1', for the grant/au'ard on beharf of Augusra Richrnond County, rhey nrusr first obtain approvatsignature from the Administraror u'a irtu ri',nce Director. rte eaiinistralr wirt ,rtrin'ioro.,,ation on the grant program andrequirements from the funding sgenc)' ana reriew tr,"ru r* i.rri;ffi t deterrnine ir tr,ir-grlryrward n,i, benefit Augusta*LTr"l';lT,I;IXiil"ni' ii"'t;;;,'i revieu'rr,. rr,'Jine.uq'uir.r"r, to aeternr-i-n'e if ,h. grrn, ,.,i, fir rvithin our budger
Proposal project No. project Title
criminai Juslice lyia;nalinrca"*ri icrcc) Juveniie Justice Incenri'e Grant(FY2020) to provide Mulrisyiremic Thereoffenaersinii"r,mona.co,n,vir,L"#f,J#iJli:i:fiT1,:.#J,"fi ,,.,,.,,,,,.
therapy to high-risk offenders in rieu oishort lerrn detenlion or commitmenl toDJJ' l'his granl will also provide runcrioiar F'amity Therapy rrrrr u ^^.BEQE[VED--shorr-ternr (approximareiy 30 hours), ilily-;;;#;;TJ,J,;i'J*"ntio, fo, nomrvrsrrAibi'5b-rnc-s
delinquenr youth at risk flr insti*ionatiz.tion und their famities. Thisgrant also provides.Aggression Repracemenr Therapy (ART) to 60 rargeted Arfi 2 { 2013juvenile offenders in Richnond Counry-No local malch required AuGusTA-RlcttMoNO
EEO Required: No COUNTY
EEO Depr. norified: No
Start Date: 07/0ll2}lg
Submit Date:
roraf Budgered Amounr; ii;i/::lz
^ Sponsor: GM00l2 criminal Justice coord coSponsor Ty,pe: 5 SarePurposel 2 Sen,e Comm Juvenile Ct.s
Tme ID Arame Contacts
I curozs
(706)821-426t
/,-I'ype Bv+FA D.FLANAGAN
End Date: 06/30/2020
Department: 022
Total Funding Agencl,:
Date
04/22/20t9
Approvals
Juvenile Court Cash Itlatch? N
?50,000.00 Total Cash l\fatch: 0.00
Flou'Thru ID:
Dept. Signature:
Grant C
DB0663l
GMl000_
- DaCara Brou,n Page Currenl Date:
Current Time:
04n5/2019
l5:11:25
PROPOSAL - GM 1000: Grants Managrr.ni,l
AUGUSTA, GEORGIA
l.) I have reviewed the Granl uppli.uti* urd *Iiosed marerials and:r{;nalhe grant/au,ard to be feasibre to the needs of Augusta Richmond counryo Deny the request
tr.p"h
Dale
2.\ I p teriewed rhe Grant applicarion and enclosed materials and:e'Approve the Department Agency lo nlo'e foru,ard u,ith the apprication
6 Den) the requesl
Nerv Grant ProposaUApplication
Ilefore a Departnent/agency rnal' appll' for tlte grant/award on beharf of Augusla Richrnond county, the1, must first obtain appro'arsignature front the Administratoi 'i'a irt" Finance Director. The Adrninistraior uilr obtain information on rhe grant prograrn andrequirements from the funding agency and re*iew lhese for r.rJuiriiv'to determine ir tlis gianuan.ard u.i, benefit Augusta:l|lJ,ll:i#Tfl;I1iil:i:'" bl'"'to' *ill revieu' the runding r"1,r...",r ro derermini ii*,. gr"nr n,i, nr rvirhin our budget
lr"lg11l Projecr No. projecr Tiile
This form n'ill also be used lo provide the erternal auditors with inforrnation on all grants for compriance andcertification requiremenls as required by the Strte and Federal Government.
ti."r, D
RcporrlGMI000_PRoPoSAL.GMl000:Grantsl,,tu,.g",.nr1*"
Currenl Timc: l5:17:25
Commission Meeting Agenda
8/6/2019 2:00 PM
Second Amendment to the Contract with Pierce Manufacturing in reference to RFP 17- 137
Emergency Apparatus/Fire Pumper to Pierce
Department:Fire
Department:Fire
Caption:Motion to approve a Second Amendment of the Contract with
Pierce Manufacturing in reference to RFP 17-137 Emergency
Apparatus/Fire Pumper to Pierce to purchase three (3) Pierce
Engines, and to authorize the Mayor to execute the appropriate
documents. (Approved by Public Safety Committee July 30,
2019)
Background:The original Contract was approved by Commission on February
21, 2017; and the modification was approved May 2, 2017. The
First Amendment was approved by Commission on January 15,
2019 to purchase three (3) additional Pierce Engines. Those
engines are currently in production. The term of the contract
reads: “Term. This Contact shall commence as of the date
executed by Augusta (Commencement Date) and shall have an
initial term of three (3) years. This Contract shall automatically
extend for two (2) separate one (1) year terms, unless either
party provides notice of termination at least ninety (90) days
prior to the end of the then current term. We are requesting that a
second amendment to the contract be approved for the purchase
of three (3) additional Pierce Engines at a cost of $589,000 each
for a total of $1,767,000.
Analysis:The Augusta Fire Department needs three new engines to
replace three existing trucks. The older trucks have a higher
upkeep in cost. The Augusta Fire Department has verified with
Legal and Procurement that the contract is still valid and we can
purchase the three additional units upon Commission approval.
The Director of Procurement states that the current contract
supports additional apparatuses if approved by Commission.
Financial Impact:$1,767,000 from SPLOST VII
Cover Memo
Alternatives:None
Recommendation:Approve the Motion for a Second Amendment to the Contact
with Pierce Manufacturing in reference to RFP 17-137
Emergency Apparatus/Fire Pumper to Pierce to purchase three
(3) additional Pierce Engines, and to authorize the Mayor to
execute the appropriate documents.
Funds are
Available in the
Following
Accounts:
$1,767,000 from SPLOST VII 329034510 (JL 217329904),
5422320
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Oshkosh Corporation Classification - Restricted
Second Amendment to Contract to Purchase Fire Apparatus Exhibit,,C,,
PROPO SAL FOR FURNISH^;; ;-;;;'
June 3,2019
Augusta Georgia
535 Telfair St, Suite 605
Augusta, GA 30901
The undersigned is prepared to manufacture for you, upon an order being placed by you, for final acceptance by
Pierce Manufacturing, Inc., at its home office in Appleton, Wisconsin, the apparatus and equipment herein named
and for the following prices:
SINGLE UNIT
Pierce Enforcer custom pumper, $559,964.43
per affached specification
Equipment listed for purchase $19,004.84
Ward "NO SMOKE" add on $10,573.73
Extended warranty, 3 year $14,457.00
(see warranty statement for details)
Trade of 3 Dash Pumpers $15,000.00
TOTAL (with discounts)
Total with 3 year warranty
3 UNITS
$ r,679,893.29
$ 57,014.52$ 31,721.19
$ 43,371.00
$ 45,000.00
$ 1,767,000.00$589,000.00
Price includes warranty inspection and in service training at customer's location. Pricing is valid through
December 31,2019.
Said apparatus and equipment are to be built and shipped in accordance with the specifications hereto attached,
delays due to strikes, war, or intentional conflict, failures to obtain chassis, materials, or other causes beyond our
control not preventing, within about 315 Calendar days after receipt of this and the acceptance thereof at our office at
Appleton, Wisconsin, and to be delivered to you at: City of Augusta, Georgia.
The specifications herein contained shall form apart of the final contract, and are subject to
changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of
the order to purchase, and provided such alterations do not materially affect the cost of the construction of the
apparatus. The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules and
regulations in effect at the time of bid, and with all National Fire Protection Association (NFPA)
Guidelines for Automotive Fire Apparatus as published at the time of bid, except as modified by customer
specifications. Any increased costs incurred by first party because of future changes in or additions to said DOT or
NFPA standards will be passed along to the customers as an addition to the price set forth above. Unless accepted
within 90 days from date, the right is reserved to withdraw this proposition.
PIERCE MANUFACTURING, INC.
By:
Richard J Holzman, Regional Vice President Pierce Fleet Program
CONTRACT TO PURCHASE FIRE APPARATUS
This Contract to Purchase Fire Apparatus, hereinafter referred to as "Contract", is made and
entered into by and between Augusta, Georgia, a political subdivision of the State of Georgia, by
and through its Board of Commissioners, hereinafter referred to as "AUGUSTA", whose address
is 535 Telfair Street Augusta, Ga. 30901; and Pierce Manufacturing Inc., hereinafter referred to
as "VENDOR", whose physical address is 2600 American Drive, Appleton, WI 54912-2017.
WHEREAS, Augusta desires and is able to contract with a qualified and experienced Vendor to
provide quality fire apparatus, equipment, and tools to the Augusta Fire Department. Augusta
issued a Request for Proposal # 17-137, hereinafter referred to as "RFP # 17-137";
WHEREAS, Vendor responded to RFP #17-137, and has represented to Augusta that it is
experienced and qualified to provide quality fire apparatus to Augusta; and,
WHEREAS, Augusta has relied on Vendor's response and Vendor was chosen as the most
responsive bidder based on its submittal thereto.
NOW, THEREFORE, in consideration of the foregoing, the provisions contained herein, and
the mutual benefits derived here from, and for other good and valuable consideration, the receipt
and sufficiency of which are hereby acknowledged, Vendor and Augusta agree as follows:
1. Deliverables. Vendor shall provide Augusta with fire apparatus, tools, and equipment as set
out in RFP # 17-137 and comply with all the terms, conditions, and requirements of this
Contract and all the terms, conditions, and specifications contained in RFP #17-137
incorporated herein by reference thereto, within the time specified in this Contract.
2. Performance Standards. Vendor shall provide quality fire apparatus that meet or exceed all
performance requirements and specifications as set forth in RFP # 17-137, and must meet or
exceed the current standards of NFPA 1901 on all fire apparatus provided to Augusta by
Vendor. All other equipment and tools required by RFP # 17-137 shall also meet or exceed
the current NFPA 1901 standards.
3. Term. This Contact shall commence as ofthe date executed by Augusta(Commencement
Date) and shall have an initial term of three (3) years. This Contract shall automatically
extend for two (2) separate one (1) year terms, unless either party provides notice of
termination at least ninety (90) days prior to the end of the then current term. This Contact
shall: (i)terminate absolutely and without further obligation on the part of Augusta each and
every December 31 at 11:59 p.m., as required by O.C.G.A. ,¢36-60-13, as amended, unless
sooner terminated in accordance with the termination provisions of this Contract; (ii)
automatically renew on each January 1, at 12:00 a.m., unless terminated in accordance with
the termination provision of this Contact; and (iii) terminate absolutely, with no further
renewals, five (5) years from the Commencement Date
Page 1 of 12
4. Purchase Price. In consideration of Vendor performing its obligations under this Contract,
Augusta will purchase from Vendor six (6) new fire pumpers (engines) with a three-year
bumper-to-bumper warranty and all tools and equipment described in Exhibit "A". Vendor
agrees to accept five (5) used fire pumpers from Augusta for a trade-in allowance as
described in Exhibit "A". After allowance of the trade-in, the purchase price is
3,196,914.98 for six new fire pumpers, including a three (3) year bumper-to-bumper
warranty; tools and equipment as outlined in Exhibit A.
5. Invoicing and Payment. Vendor will submit invoices, in a form acceptable to Augusta, for
each fire apparatus purchased by Augusta, provided each fire apparatus has been inspected,
delivered, and passed all third-Party independent certifications and meets Augusta's
approval. All invoices shall be submitted within thirty (30) calendar days after Augusta's
acceptance of delivery of each apparatus. Each invoice shall reference the purchase order
number assigned to this Contract. Augusta shall pay Vendor, within thirty (30) days of
receipt of said invoices, any undisputed amounts and contingent upon Vendor's satisfactory
performance of this Contract. Notwithstanding anything in the Bid or Vendor's proposal,
Augusta shall have the right to withhold or deduct payments in the event of Vendor's non-
performance.
All invoices shall be addressed to : Augusta Fire Department
Fire Administration
3117 Deans Bridge Road
Augusta, Ga. 30906
6. Georgia Prompt Pay Act. The terms of this Contract supersede any and all provisions of the
Georgia Prompt Pay Act.
7. Defective Pricing. To the extent that the pricing provided by Vendor is erroneous and
defective, the parties may, by a properly executed Amendment, correct pricing errors to
reflect the intent of the parties.
8. Changes, Additions, Deletions. Augusta may at any time, request changes in the work to be
performed hereunder. All such changes, including any increase or decrease in the amount of
the Vendor's compensation, shall be mutually agreed upon by and between Augusta and
Vendor, in a written Amendment to the Contract, which Amendment shall be incorporated
herein by reference thereto. No claim for damages for anticipated profits shall accrue to the
Vendor. Vendor acknowledges that any changes that involve an increase in the
compensation shall be considered major, and require the approval of Augusta. Augusta may
unilaterally determine, on an as needed basis, the quantity of fire apparatus to purchase under
this Contract.
9. Qualifications. Vendor represents and warrants that it has the necessary knowledge,
experience, abilities, skills, resources and capacity to perform its obligations under this
Contract, and agrees to perform its obligations under this Contract in a professional manner,
consistent with prevailing industry standards and practices.
10. Licenses, Permits, Compliance with Law. Vendor represents and warrants that it has all
Page 2 of 12
licenses and permits necessary to conduct its business and perform its obligations under this
Contract, and agrees to comply with all applicable federal, state and local statutes,
regulations, codes, ordinances and policies in performing its obligations under this Contract.
11. Commencement of Work. Vendor will be issued a Purchase Order for fire apparatus to be
supplied to Augusta. Work shall commence within thirty (30) working days of the issuance
of the Purchase Order.
12. Delivery and Training. The first unit to be delivered and ready to go into service within 12
months from the Purchase Order date, to include, completion of all required certifications
and testing on the unit, and completion of training of fire personnel. Subsequent additional
units must be delivered within 30 days of the first unit. Upon delivery, the Vendor shall
supply complete operation and maintenance manuals covering the completed apparatus as
delivered and provide a safety video addressing key safety considerations when driving,
operating, and maintaining the apparatus.
13. Liquidated Damages. Vendor agrees to pay as liquidated damages to Augusta, the sum of
100.00 for each consecutive full calendar day Vendor has failed to meet the delivery of each
fire apparatus under this Contract. Penalty of$100.00 per day, per unit will apply for units
not meeting this criterion; provided, however, that liquidated damages in the aggregate
should not exceed five percent (5%) of the purchase price. The parties agree that these
provisions for liquidated damages are not intended to operate as penalties for Breach of
Contract. The liquated damages set forth above are not intended to compensate Augusta for
any damages other than inconvenience and loss of use or delay in use of fire apparatus. The
existence or recovery of such liquidated damages shall not preclude Augusta from recovering
other damages in addition to the payment made hereunder which Augusta can document as
being attributable to the documented Vendor's failure. In addition to other costs that may be
re-couped, Augusta may include costs of personnel and assets used to coordinate, inspect and
re-inspect apparatus within this Contact as well as attorney fees, if applicable.
14. Specified Excuses for Delay or Non-Performance. Neither Augusta nor Vendor shall be
liable for any delay in the performance of this Contract, nor for any other breach for any loss
or damage arising from uncontrollable forces such as fire, theft, storm, war, or any other
force major that could not have been reasonably avoided by the exercise of due diligence.
15. Temporary Suspension or Delay of Performance of Contract. To the extent that it does not
alter the scope of this Contact, Augusta my unilaterally order a temporary stopping of the
work or delaying ofthe work to be performed by Vendor under this Contract.
16. Termination for Convenience. Either party shall have the right to terminate this Contract, in
part or in whole, by giving written notice to the other party of such termination, specifying
the effective date thereof, at least ninety (90) days before the effective date of such
termination.
17. Termination for Cause. If through any cause, the Vendor fails to fulfill its obligations under
this Contract in a timely manner, or if the Vendor shall violate any of the covenants,
Page 3 of 12
agreements or stipulations of this Contract, Vendor will be given seven (7) days written
notice to correct said breach of Contract. Failure to correct said breach of Contract by
Vendor, (including, but not limited to, Vendor's services being deemed unsatisfactory by
Augusta),Augusta shall have the right to terminate this Contract, by written notice to Vendor
of such termination, specifying the effective date thereof, at least ten (10) days before the
effective date of such termination. This Contract may be terminated immediately if Vendor
fails to maintain insurance or fails to comply with the Workers' Compensation Act and
applicable laws.
In the event of a termination of this Contract Augusta and Vendor will, in good faith,
negotiate an appropriate reduction in the fees payable to Vendor.
18. Survival. Notwithstanding anything in this Contract to the contrary, the provisions of
Indemnification Section below shall survive any expiration or termination of this Contract
and each party shall remain obligated to the other party under all provisions of this Contract
that expressly or by their nature extend beyond and survive the expiration or termination of
this Contract.
19. Vendor's Insurance. Vendor shall, at all times that this Contract is in effect and for three (3)
years following acceptance of the product, cause to be maintained in force and effect
insurance policy(s) that will ensure and indemnify Augusta against liability or financial loss
resulting from injuries occurring to persons or property or occurring as a result of any
product defect, or negligent error, act, or omission of the Vendor in performance of the work
during the term of this Contract. Vendor shall provide, at all times that this Contract is in
effect and for three (3) years thereafter, insurance with limits ofnot less than:
a) Commercial General Liability Insurance and Product Liability Insurance in an amount of
not less than One Million ($1,000,000) Dollars for injuries, including those resulting in
death to any one person, and in an amount of not less than One Million ($1,000,000)
Dollars on account of any one occurrence;
b) Commercial Automotive Liability Insurance in an amount of not less than $1,000,000.00
and,
c) Umbrella/Excess Liability Insurance in an amount of not less than $25,000,000.00. The
umbrella policy shall be written on an occurrence basis and at a minimum provide excess
to the Vendor's General Liability, Automobile Liability and Employers Liability policies.
All policies shall provide a 30 day notice of cancellation to the named insured. The
Certificate of Insurance shall provide the following cancellation clause: Should any of the
above described policies be cancelled before the expiration date thereof, notice will be
delivered in accordance with the policy provisions. The Certificate of Insurance shall
include Augusta as an additional insured on the Commercial General Liability Policy
when required by written contract.
Page 4 of 12
20. Performance and Payment Bond. Vendor shall furnish a Performance and Payment Bond
hereinafter referred to as "Bond") equal to one hundred percent (100%) of the total contract
amount within 30 days of the notice of award. Such Bond shall be in a form acceptable to
the Owner and issued by a surety company included within the Department of Treasury's
Listing of Approved Sureties (Department Circular 570) with a minimum A.M. Best
Financial Strength Rating of A and Size Category of XV. In the event of a bond issued by a
surety of a lesser Size Category, a minimum Financial Strength rating of A+is required.
Vendor and Vendor's surety agree that the Bond issued hereunder, whether expressly stated
or not, also includes the surety's guarantee of the vehicle manufacturer's Basic One (1) Year
Limited Warranty period included within this proposal. Vendor and Augusta agree that the
penal amount of this bond shall be one hundred percent (100%) of the total contract amount
upon satisfactory acceptance and delivery of the vehicle(s) included herein. Notwithstanding
anything contained within this Contract, the Surety's Liability for any warranties of any type
shall not exceed one (1) year from the date of such satisfactory acceptance and delivery, or
the actual Basic One (1) Year Limited Warranty period, whichever is shorter.
21. Warranty. Vendor will provide a three (3) year Manufacturer's Bumper-to-Bumper warranty
on each apparatus that is supplied to Augusta. The three (3) year warranty period begins
upon acceptance and delivery of each apparatus. This warranty applies only to Augusta, who
is the original purchaser of the vehicle. The warranty shall ensure that the vehicle has been
manufactured to the contract specifications and shall be free from defects in material and
workmanship that may appear under normal use and service within the warranty period. This
warranty may be subject to different time (engine hours) and mileage limitations for specific
components and part. After the expiration of the "Bumper to Bumper" warranty, any
remaining period of any Manufacturer's warranty will remain in effect.
The warranty shall not include routine maintenance as described in the service and operator's
manuals nor for items customarily replaced with proper maintenance and normal use of the
apparatus, such as tires, batteries, belts, etc., unless such items are defective. The
manufacturer shall either repair or replace any defective components or parts at the sole
discretion of the manufacturer and without cost to Augusta when performed within the
warranty period. All components and parts are covered by the Basic Vehicle Warranty unless
specifically covered by other descriptions or otherwise excluded herein. Warranty repairs
shall not constitute an extension of the original warranty period, for either the entire
apparatus or any specific components or parts. This warranty shall be inclusive and in lieu of
all other warranties during the three-year warranty period, whether written, oral or implied,
including but not limited to any warranty of merchantability or fitness for purpose. The
warranty shall be void and the manufacturer shall not be obligated to repair or replace any
component or part where the necessity of such replacement or repair, in the opinion of the
manufacturer, is due in whole or in part to loads in excess of factory rated capacities,
modification or alteration, accident or other misuse or abuse of the vehicle. In no event shall
the manufacturer be liable for special or consequential damages including but not limited to
injuries to persons or damage to property or loss of vehicle use. The apparatus shall be
maintained and serviced, by Augusta, according to the prescribed schedules outlined in the
operators and service manuals. Receipted bills or other evidence that required maintenance
and service has been performed, may be required by the manufacturer as a condition of the
Page 5 of 12
warranty.
22. Indemnification. Vendor shall indemnify, hold harmless, protect and defend Augusta and its
Commissioners, elected officials, trustees, officers, employees, agents, and representatives
the "Indemnified Parties") for, from and against any and all demands, claims, suits,
damages, losses, liabilities, costs and expenses, including, but not limited to, court costs and
attorneys' fees (the "Indemnified Matters"), of any nature whatsoever (including, but not
limited to, damage to or loss of property, bodily injury or death), directly or indirectly arising
out of or in connection with Vendor's product or the performance of Vendor's obligations
under this Contract. Vendor's indemnification obligations shall apply whether the
Indemnified Matters are due in part to the concurrent fault or negligence of the Indemnified
Parties or others, but shall not extend to such concurrent fault or negligence.
Notwithstanding anything in this Contract to the contrary, the provisions of this Section shall
survive any expiration or termination of this Contract and each party shall remain obligated
to the other party under all provisions of this Contract that expressly or by their nature extend
beyond and survive the expiration or termination of this Contract. Vendor's defense
obligations shall be with attorneys approved by Augusta, which approval shall not be
unreasonably withheld.
23. Records. Vendor shall maintain throughout the term of this Contract and for a period of
seven (7) years thereafter records that indicate the date, time, and nature of the services
rendered. Vendor shall make available for inspection by Augusta all records, books of
account, memoranda, and other documents pertaining to Augusta, except medical records, at
any reasonable time upon request.
24. Open Records. Vendor acknowledge that all records relating to this Contract and the
services to be provided under the Contract may be a public record subject to Georgia's Open
Records Act (O.C.G.A. § 50-18-70, et seq.). Vendor shall cooperate fully in responding to
such request and making all records, not exempt, available for inspection and copying as
provided by law.
25. Prohibition Against Contingent Fee. The Vendor warrants that no person or selling agency
has been employed or retained to solicit or secure this Contract upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, excepting bona
fide employees or bona fide established commercial or selling agencies maintained by
Vendor for the purpose of securing business and that the Vendor has not received any non-
Augusta fee related to this Contract without the prior written consent of Augusta. For breach
or violation of this warranty, Aug 1usta shall have the right to annul this Contract without
liability or at its discretion to deduct from the Agreement Price of consideration the full
amount of such commission, percentage, brokerage or contingent fee.
26.Non-Discrimination. During the performance of this Contract, Vendor shall comply with all
federal and state non-discrimination laws, regulation and policies in the administration of this
Contract. In the event of the Vendor's non-compliance or refusal to comply with non-
discrimination law, regulation, or policy in the administration of this Contract, this Contract
Page 6 of 12
may be rescinded, canceled or terminated in whole or in part, and the Vendor may be
declared ineligible for further Contracts with Augusta. The Vendor shall, however, be given
a reasonable time in which to correct any non-compliance.
27. Drug Free Workplace. Vendor will not engage in the unlawful manufacture, sale,
distribution, dispensation, possession, or use of a controlled substance or marijuana during
the performance of this Contract. Furthermore, if Vendor is a Georgia based company and
has more than one employee, including Vendor, Vendor shall provide for such employee(s) a
drug-free workplace program, in accordance with the Georgia Drug-free Workplace Act, as
provide in O.C.G.A. Section 50-24-1 et. seq. throughout the duration of this Contract.
28. Independent Vendor. The parties intend that Vendor's relationship to Augusta in providing
fire apparatus hereunder shall be that of an independent Vendor. Nothing in this Contract,
nor any performance hereunder, is intended or shall be construed to create apartnership,joint
venture or relationship of agency or employment between Augusta and Vendor. In providing
fire apparatus hereunder, Vendor shall represent itself to third parties as an independent
Contractor to Augusta and shall not hold itself out as having any authority to obligate Augusta.
Vendor shall have no authority for any complaints related to employment with Augusta,
Georgia and has no authority to hire, fire, discipline or otherwise effect the terms and conditions
of Augusta, Georgia employees,except as specifically set forthherein.
29. Title Assignment. Vendor does hereby assign, grant, and deliver to Augusta, and Augusta
hereby accepts, the entire worldwide right, title, and interest of every kind and nature
whatsoever in and to the deliverables under this Contract.
30. Power of Authority; Due Authorization; No Conflict; Enforceability. Each party represents
and warrants to the other party that (i) such party has the power and authority to execute,
deliver and perform its obligations under this Contract, (ii) the execution, delivery and
performance of this Contract have been duly authorized by such party and do not and shall
not conflict with any agreement or instrument to which it is bound, and (iii) this Contract
constitutes the legal, valid and binding obligation of such party, enforceable against it in
accordance with its terms.
31. Entire Agreement. This Contract, RFP# 17-137, including any exhibits/amendments attached
hereto, constitutes the entire agreement between the parties, and supersedes all prior and
contemporaneous agreements, understandings and negotiations, with respect to the subject
matter hereof
32. Severability. In the event any provision of this Contract is determined to be invalid or
unenforceable, it is the desire and intention of the parties that such invalidity or
unenforceability not invalidate or render unenforceable the remainder of the Contract and
such provision be reformed and construed in such a manner that it will, to the maximum
extent practicable, be deemed valid and enforceable, and the rights and obligations of the
parties shall be construed and enforced accordingly. Each party shall execute and deliver
such further documents and take such further actions as may be required or reasonably
requested by the other party to effectuate the purposes of this Contract.
Page 7 of 12
33. No Assignment. This Contract may not be assigned or transferred, in whole or in part, by
operation of law or otherwise, by either party without the prior written consent of the other
party, and may not be amended or modified, by course of conduct or otherwise, except in a
writing duly executed by each of the parties.
34. Acknowledgment. Vendor acknowledges that this Contract and any changes to it by
amendment, modification, change order or other similar document may have required or may
require the legislative authorization of the Board of Commissioners and approval of the
Mayor. Under Georgia law, Vendor is deemed to possess knowledge concerning Augusta's
ability to assume contractual obligations and the consequences of Vendor's provision of
goods or services to Augusta under an unauthorized Contract, amendment, modification,
change order or other similar document, including the possibility that the Vendor may be
precluded from recovering payment for such unauthorized goods or services. Accordingly,
Vendor agrees that if it provides goods or services to Augusta under a Contract that has not
received proper legislative authorization or if the Vendor provides goods or services to
Augusta in excess of the any contractually authorized goods or services, as required by
Augusta's Charter and Code, Augusta may withhold payment for any unauthorized goods or
services provided by Vendor. Vendor assumes all risk of non-payment for the provision of
any unauthorized goods or services to Augusta, and it waives all claims to payment or to
other remedies for the provision of any unauthorized goods or services to Augusta, however
characterized, including, without limitation, all remedies at law or equity. Any waiver of any
provision of this Contract shall be in writing duly executed by the waiving party. The failure
or delay by either party to seek redress for any breach or default under this Contract or to
insist upon the strict performance of any provision of this Contract, shall not constitute a
waiver thereof or of any other provision of this Contract, and such party shall have all
remedies provided herein and at law and in equity with respect to such act and any
subsequent act constituting the same.
35.Notifications. Any notices required under this Contract shall be made in writing, postage
prepaid to the following addresses, and shall be deemed given upon hand deliver, verified
delivery by telecopy (followed by copy sent by United States mail), or three (3) days after
deposit in the United Stated Mail:
Augusta: Fire Chief
Augusta Fire Department Administration
3117 Deans Bridge Road
Augusta, Georgia 30906
Courtesy copy to: General Counsel
Augusta Law Department
535 Telfair Street, Building 3000
Augusta, Georgia 30901
Vendor: Manager, Order Management
Pierce Manufacturing Inc.
Page 8 of 12
2600 American Drive
Appleton, WI 54912-2017
36. Right to Inspect Premises. Augusta may, at reasonable times, inspect the part of the plant,
place of business, or work site of Vendor or any subcontractor of Vendor or subunit thereof
that is pertinent to the performance of any Contract awarded or to be awarded by Augusta.
37. Local Small Business Reporting. In accordance with Chapter 10B of the AUGUSTA, GA.
CODE, Contract or expressly agrees to collect and maintain all records necessary to for
Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity
Program and to make such records available to Augusta, Georgia. The requirements of the
Local Small Business Opportunity Program can be found at www.augustaga.gov. In
accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all Contract s where a local
small business goal has been established, the Vendor is required to provide local small
business utilization reports. Vendor shall report to Augusta, Georgia the total dollars paid to
each local small business on each Contract, and shall provide such payment affidavits,
regarding payment to subcontractors as may be requested by Augusta, Georgia. Such
documents shall be in the format specified by the Director of minority and small business
opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure
to provide such reports within the period specified by Augusta, Georgia shall entitle Augusta,
Georgia to exercise any of the remedies set forth, including but not limited to, withholding
payment from the Vendor and/or collecting liquidated damages.
38. E-verify: All Vendors entering into Contracts with Augusta, GA for the physical
performance of services shall be required to execute an Affidavit verifying its compliance
with O.C.G.A. § 13-10-91 stating affirmatively that the individual, firm, or corporation
which is contracting with Augusta, Georgia has registered with and is participating in a
federal work authorization program. All Vendors and subcontractors must provide their E-
Verify number and must be in compliance with the electronic verification of work authorized
programs operated by the United States Department of Homeland Security or any equivalent
federal work authorization program operated by the United States Department of Homeland
Security to verify information of newly hired employees, pursuant to the Immigration
Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability
provisions and deadlines established in O.C.G. A. § 13-10-91 and shall continue to use the
federal authorization program throughout the Contract term. All Vendors shall further agree
that, should it employ or contract with any subcontractor(s) in connection with the physical
performance of services pursuant to its Contract with Augusta, Georgia the Vendor will
secure from each subcontractor(s) each subcontractor's E-Verify number as evidence of
verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided
in Rule 300-10-01-08 or a substantially similar form. All Vendors shall further agree to
maintain records of such compliance and provide a copy of each such verification to
Page 9 of 12
Augusta, Georgia at the time the subcontractor(s) is retained to perform such physical
services.
39. Governing Law and Jurisdiction and Venue. This Contract shall be governed by, and
construed and enforced in accordance with, the laws of the State of Georgia (without regard
to the conflicts or choice of law principles thereof). The parties irrevocably consent to the
jurisdiction of the State of Georgia, and agree that the Superior Court of Richmond County,
Georgia, shall be an appropriate and convenient place of venue to resolve any dispute with
respect to this Contract. In the event either party commences any proceeding against the
other party with respect to this Contract, the parties agree that neither party shall be entitled
to recover attorneys' fees except as otherwise specifically provided for by law.
40. Construction of Contract. The parties acknowledge and agree that both parties substantially
participated in negotiating the provisions of this Contract; and, therefore, the parties agree
that this Contract shall not be construed more favorably toward one party than the other party
because of one party primarily drafting the Contract. The section and other headings in this
Contract are for convenience of reference only and shall not be construed, expressly or by
implication, so as to affect the meaning or interpretation of any of the provisions hereof.
41. Conflicting and Precedence. The Contract Documents are complementary, and what is called
for one is as binding as if called for by all. In the event there are any conflicting provisions
or requirement in the component parts of this Contract, the several Contract Documents shall
take precedence in the following order:
RFP# 17-137
Contract-Including Exhibits
Amendments
IN WITNESS WHEREOF, Vendor and Augusta have duly executed and delivered this Contract.
PIERCE MANUFACTURING INC.,
a
qfr \L eA "(2 -/2) 4 ked 17
Name: Anela Riedy Date
Title: Manager, Order Management
Address: Pierce, 2600 American Drive
City/St/Zip: Appleton, WI 54912
AUGUSTA, GEORGIA
ifIcylvu;r6 :2Th S\11
Hardie Davis, Jr. Date
Page 10 of 12
Mayor h..9
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Page 11 of 12
Exhibit"A"
Page 12 of 12
EXHIBIT "A"
PERFORM.LIKE NO OTHER.
PROPOSAL FOR FURNISHING FIRE APPARATUS
January 04, 2017
Augusta Georgia Revised 1/25/2016
530 Greene street,room 605
Augusta, GA 30901
The undersigned is prepared to manufacture for you,upon an order being placed by you, for fmal acceptance by
Pierce Manufacturing, Inc., at its home office in Appleton,Wisconsin,the apparatus and equipment herein named
and for the following prices:
SINGLE UNIT 5 UNITS 6 UNITS
Pierce Enforcer custom pumper,525,707.00 2,628,535.00 3,154,242.00
per attached specification
Equipment listed for purchase 13,765.01 68,825.05 82,590.06
Ward"NO SMOKE"add on 10,573.73 52,868.65 63,442.38
Extended warranty, 5 year 26,800.00 134,000.00 160,800.00
Extended warranty, 4 year 19,055.00 95,275.00 114,330.00
Extended warranty, 3 year 14,457.00 72,285.00 86,742.00
see warranty statement for details)
Volume discounts 22,516.91 112,584.60 135,101.46
Trade of 5 Quantum units 11,000.00 55,000.00 55,000.00
TOTAL(with discounts)
Total with 5 year warranty 543,328.83 2,716,644.15 3,270,972.98
Total with 4 year warranty 535,583.83 2,677,919.15 3,224,502.98
Total with 3 year warranty 530,985.83 2,654,929.00 3,196,914.98
Price includes warranty inspection and in service training at customer's location
Said apparatus and equipment are to be built and shipped in accordance with the specifications hereto attached,
delays due to strikes,war,or intentional conflict, failures to obtain chassis,materials,or other causes beyond our
control not preventing,within about 315 Calendar days after receipt of this and the acceptance thereof at our office at
Appleton, Wisconsin, and to be delivered to you at: City ofAugusta,Georgia.
The specifications herein contained shall form a part of the fmal contract, and are subject to
changes desired by the purchaser,provided such alterations are interlined prior to the acceptance by the company of
the order to purchase, and provided such alterations do not materially affect the cost ofthe construction of the
apparatus. The proposal for fire apparatus conforms with all Federal Department of Transportation(DOT)rules and
regulations in effect at the time of bid, and with all National Fire Protection Association(NFPA)
Guidelines for Automotive Fire Apparatus as published at the time of bid, except as modified by customer
specifications. Any increased costs incurred by first party because of future changes in or additions to said DOT or
NFPA standards will be passed along to the customers as an addition to the price set forth above. Unless accepted
within 90 days from date,the right is reserved to withdraw this proposition.
PIERCE MANUFACTURING, INC.
By:
SALES REPRESENTATIVE
f
Fire and Safety
Equipment ofEN- GA SALES QUOTE
Inti SERVICE TO SERVE YOU
1591 Collier Road
Forsyth,GA 31029 REMIT TO: Sales Quote Number: SQ7050PHONE:1-478-994-3235 2904 59th Ave. Dr. E Sales Quote Date: 12/09/16FAX: 1-478-994-6458 Bradenton,FL 34203
www.ten8fire.com Page: 1
Sell AUGUSTA RICHMOND FIRE DEPT. Ship AUGUSTA RICHMOND FIRE DEPT.To: 3117 DEANS BRIDGE ROAD To: 3117 DEANS BRIDGE ROADAUGUSTA, GA 30906 AUGUSTA, GA 30906
Ship Via: STANDARD DELIVERY Ten-8 Contact EVOSS
Payment terms: NET 30 DAYS Customer ID: TEN-8 GA
Item No. Description Unit Quantity Unit Price Total Price
STF QUOTE FOR AUGUSTA
AKP-4825 2.5 ASSAULT NOZZLE SPIN TEETH EACH 2 715.91 1,431.82I
AKK-4820 NOZZLE 1.5 NST ASSAULT P/G EACH 1 563.14 563.14
95@100
AKR-1763 WIDE RANGE TURBOJET W/PISTOL G EACH 3 733.59 2,200.77
AKR-3423 rAPOLLO DUAL-INLET PORTABLE & EACH 1 3,437.50 3,437.50
DECK MONTIOR
2 1/2"OR 3" INLET w/tube and tips
HAR-HCN-25NH CELLAR NOZZLE 2.5" EACH 1 388.89 388.89
TFT-FQS125BCPL QUADRACUP NOZZLE LP EACH 1 549.25 549.25
ELK-B-100A BALL VLV WYE 2.5F X (2) 1.5M EACH 1 236.30 236.30
HAR-HHGV-25NH-25NH HYDRANT GATE VALVE EACH 1 196.97 196.97
Transferred to page 2 9,004.64
EN7 Fire and Sffety-78 GA
Equipment of
SALES QUOTE
IN SERVICE TO SERVE V011
1591 Collier Road
Forsyth,GA31029 REMIT TO: Sales Quote Number: SQ7050PHONE: 1-478-994-3235 2904 59th Ave. Dr. E Sales Quote Date: 12/09/16FAX:1-478-994-6458 Bradenton,FL 34203
www.ten8fine.com
Page: 2
Sell AUGUSTA RICHMOND FIRE DEPT. Ship AUGUSTA RICHMOND FIRE DEPT.To: 3117 DEANS BRIDGE ROAD To: 3117 DEANS BRIDGE ROADAUGUSTA, GA 30906 AUGUSTA, GA 30906
Ship Via: STANDARD DELIVERY Ten-8 Contact EVOSSPaymentterms: NET 30 DAYS Customer ID: TEN-8 GA
Item No. Description Unit Quantity Unit Price Total Price
Transferred from page 1 9,004.64HEB-3HC HOSE CLAMP 2.5-3 EACH 1 201.95 201.95
B )00 LEATHER HOSE JACKET EACH 1 54.48 54.48
STR-44451 C4 LED FIRE VULCAN WNEH MOUNT EACH 4 154.95 619.80
HUS-HTV-121410 SALVAGE COVER 12 x 14 10oz EACH 2 76.39 152.78
SFF-PHAFR6LB PICK HD AX 6LB FG HNDL RUBBER EACH 1 39.45 39.45GRIP
SFF-FHAFR6LB FLAT HD AX 6LB FG HNDL RUBBER EACH 1 38.65 38.65GRIP
3FF-PP-06 6FT PIKE POLE F/G EACH 1 44.46 44.46
3FF-PP-08 8FT PIKE POLE FG EACH 1 50.42 50.42
MX-411 20LB ABC EACH 1 115.78 115.78
Transferred to page 3 10,322.41
s
Fire and Safety
EquipmentNallfEof
Gni SALES QUOTE
IN SERVICE TO SERVE You
1591 Collier Road
Forsyth,GA 31029 REMIT TO: Sales Quote Number: SQ7050PHONE:1-478-994-3235 2904 59th Ave.Dr, E Sales Quote Date: 12/09/16FAX: 1-478-994-6458 Bradenton,FL 34203
titimly.ten8fu e.com Page: 3
Sell AUGUSTA RICHMOND FIRE DEPT. Ship AUGUSTA RICHMOND FIRE DEPT.To: 3117 DEANS BRIDGE ROAD To: 3117 DEANS BRIDGE ROADAUGUSTA, GA 30906 AUGUSTA, GA 30906
Ship Via: STANDARD DELIVERY Ten-8 Contact EVOSS
Payment terms: NET 30 DAYS Customer ID: TEN-8 GA
Item No. Description Unit Quantity Unit Price Total Price
Transferred from page 2 10,322.41AMX-240 EXTINGUISH 2.5G H2O EACH 1 88.06 88.06
L ?MB20-B EMT FIRST RESPONDER BAG BLUE EACH 1 30.30 30.30
LXP-LXSMK-A BASIC FIRST RESPONDER FILL KIT EACH 1 45.45 45.45
USC-148-3 TRIPLE WRENCH SET W/HOLDER SET 3 76.77 230.31
USC-352525 ADAPT DBL FEMALE 2.5" NST EACH 2 19.19 38.38
USC-362525 ADAPT DBL MALE 2.5" NST EACH 2 12.12 24.24
SFF-RMFG RUBBER MALLET FG HANDLE 2LB EACH 1 11.88 11.88
ERG-8240 HL M/L SAFETY VEST LIME EACH 6 16.98 101.88
MISC-TCL-03-500-80-5 5 SPRING CONES 28" W/LT IN BAG EACH 1 139.60 139.60
Transferred to page 4 11,032.51
1
JeTizi-
8 Fire and Safety
Equipment of
GA SALES QUOTE
FN SERVICE.1,O`L<`It1:`F. YOU
1591 Collier Road
Forsyth,GA 31029 REMIT TO: Sales Quote Number: SQ7050PHONE: 1-478-994-3235 2904 59th Ave. Dr. E Sales Quote Date: 12/09/16FAX: 1-478-994-6458 Bradenton,FL 34203
www.teafire.com Page: 4
Sell AUGUSTA RICHMOND FIRE DEPT. Ship AUGUSTA RICHMOND FIRE DEPT.To: 3117 DEANS BRIDGE ROAD To: 3117 DEANS BRIDGE ROADAUGUSTA, GA 30906 AUGUSTA, GA 30906
Ship Via: STANDARD DELIVERY Ten-8 Contact EVOSSPaymentterms: NET 30 DAYS Customer ID: TEN-8 GA
Item No. Description Unit Quantity Unit Price Total Price
Transferred from page 3 11,032.51SFF-PP-04D 4FT PIKE POLE, FG W/D HANDLE EACH 1 47.21 47.21
C 1\L1P36 DROP FORGED HALLIGAN 36" EACH 1 170.80 170.80
CTC-60PP PRY BAR 36" EACH 1 26.01 26.01
SFF-BC36 36" BOLT CUTTER EACH 1 60.90 60.90
IAR-H200-60NHFS-25MHM GATED WYE 6"F X (2)2.5 M EACH 1 476.77 476.77
TFT-AB3ST-NX Ball Intake Vlv 5 Stz Swvi X 6 Swvl EACH 1 1,093.44 1,093.44
JSC-SSE-5X50R ELBOW 5"STORZ X 5" FEM EACH 1 136.37 136.37
rFT-A3820 HOSE ROLLER EACH 1 142.04 142.04
IC-SAC-44-E CHOC SPACE SAVER FLD EACH 2 220.80 441.60
Transferred to page 5 13,627.65
Fire and Safety
Equipment ofEN- GA SALES QUOTE
IN SERVICE TO SERVE V.011
1 591 Collier Road
Forsyth,GA 31029 REMIT TO: Sales Quote Number: SQ7050PHONE: 1-478-994-3235 2904 59th Ave.Dr. E Sales Quote Date: 12/09/16FAX: 1-478-994-6458 Bradenton,FL 34203
11 ww.ten8fir e.com
Page: 5
Sell AUGUSTA RICHMOND FIRE DEPT. Ship AUGUSTA RICHMOND FIRE DEPT.To: 3117 DEANS BRIDGE ROAD To: 3117 DEANS BRIDGE ROADAUGUSTA, GA 30906 AUGUSTA, GA 30906
Ship Via: STANDARD DELIVERY Ten-8 Contact EVOSSPaymentterms: NET 30 DAYS Customer ID: TEN-8 GA
Item No. Description Unit Quantity Unit Price Total Price
Transferred from page 4 13,627.65ZIC-SQCH-44-H HOLDER HORIZONTAL EACH 2 68.68 137.36
Amount Subject to Amount Exempt Subtotal: 13,765.01
Sales Tax from Sales Tax Invoice Discount: 0.00
0.00 13,765.01 Sales Tax: 0.00
Total: 13,765.01
Quote submitted by: EVOSS
This Quote is valid until 01/08/17
Commission Meeting Agenda
8/6/2019 2:00 PM
Approve Additional Funding for Temporary Employees
Department:Board of Elections
Department:Board of Elections
Caption:Motion to approve Additional Funding for Temporary
Employees in the Board of Elections. (Approved by Finance
Committee July 30, 2019)
Background:Georgia is one of 15 states plus the District of Columbia to use
an "opt-out" voter registration system and one of only two states
that had this system in place for both the 2016 and 2018 General
Elections. Any U.S. citizen of eligible age receiving a new
license, renewing a license, updating information with DDS, or
receiving their government identification from DDS is
automatically registered to vote unless they opt out. Georgia has
seen a 93.7% increase in new registrations because of this new
process, more than any other state in the nation. In 2015 prior to
this change, Richmond County processed 11,500 voter
registration applications through Department of Driver Services
(DDS). This number has increased each year and the projected
number of voter registration applications received from DDS in
2019 is 65,000. For the past two years, the Board of Elections
Office has used 2 full time, temporary employees dedicated
solely to data entry to help manage the increase.
Analysis:The additional funding asked for in this request will fund one
full time, temporary employee through 2019. The Board of
Elections was approved for new permanent data entry position in
the 2019 Budget effective July 1, 2019. The Board will be
asking for a second permanent position in its 2020 Budget
request. Lacking adequate personnel to timely process voter
registration applications will cause a back log that will be hard
to recover from leading into 2020.
Financial Impact:$10,000
Alternatives:None
Cover Memo
Recommendation:Approve funding.
Funds are
Available in the
Following
Accounts:
101-10-1110/60.11110 (contingency)
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Approve Budget Adjustment for RC Extension Service Personnel Reclass
Department:Richmond County Extension Service
Department:Richmond County Extension Service
Caption:Motion to approve Richmond County Extension Service
Personnel Reclass. (Approved by Finance Committee July
30, 2019)
Background:The Extension Office employees were not included in Augusta’s
2017 Compensation Study. Earlier this year they worked with
Human Resources and it was determined their 4-H Program
Assistants should be reclassed from Grade 5 to Grade 6.
Augusta receives partial reimbursement from UGA for one FT
position and one PT position.
Analysis:UGA has agreed to reimburse ARC at the higher rate for the Full
Time position effective 03/01/2019. The Extension Service will
need an increase of $4,180 to their salary budget for the
remainder of fiscal year 2019. The amount consists of the
increase to salary and benefits for the three 4-H Program
Assistants. This also includes allowing for retro pay for the
UGA reimbursed FT 4-H Program Assistant. Total increase is
$4,180; ARC portion $2,780 and UGA portion $1,930.
Financial Impact:No financial impact, funds will be redirected from Extension
Service’s operating budget.
Alternatives:1. Reject recommended reclass. 2. Approve recommended
reclass but exclude retro pay (this will require an increase of
$3,220.00 to their salary budget).
Recommendation:Approve the recommended reclass for the Extension Service
Positions.
Funds are
Available in the
101-07-1211/52-37110 - $5,840 remaining balance
Cover Memo
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Approve PSN Grant Expenditure
Department:District Attorney
Department:District Attorney
Caption:Motion to approve to accept the addition of the PSN funds from
the Federal Government to the DA Budget so that equipment can
be purchased. (Approved by Finance Committee July 30,
2019)
Background:The District Attorney's Office has applied for and received
$18,000 from the Federal Government's Project Safe
Neighborhood (PSN) Grant to purchase a piece of equipment to
aid in the recovery of data from cell phones. This is 100%
funded by the Federal Government and there is no match
required.
Analysis:
Financial Impact:$18,000 is the total award and this is the entire cost of the
equipment.
Alternatives:To return the $18,000 to the Federal Government and forfeit the
ability to recover data from cell phones which often result in
solving crime.
Recommendation:To approve the addition of $18,000 from the Federal
Government to the District Attorney's budget for the purchase of
the equipment.
Funds are
Available in the
Following
Accounts:
will be setup in fund 220.
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
8/6/2019 2:00 PM
Berckmans Road Widening & Realignment, and Bridge Replacement -Phase II Construction Project
Department:Engineering
Department:Engineering
Caption:Motion to approve funding for Design Consultant Services
Supplemental Agreement Six to Pond and Company in the
amount of $38,790.00 for the Berckmans Road Widening,
Realignment and Bridge Replacement Project – Phase II as
requested by the AED. RFQ 11-108. (Approved by
Engineering Services Committee July 30, 2019)
Background:Berckmans Road Widening & Realignment is one (1) of fifty
(50) City of Augusta, Georgia TIA (aka TSPLOST) projects.
Project will be completed in two phases (Phase 1 and Phase 2).
Project limits are Washington Road to Wheeler Road.
Improvement includes; constructing, three lane roadway, with
curb, gutter, storm conveyance system, sidewalks, underpasses,
lighting, associated landscaping and replacement of bridge over
Rae’s creek. In February 2012, commission approved award of
design phases of the project to Pond & Company. Project phase
1 construction (Washington Road to near Wicklow Drive) is
completed. Phase 2 (near Wicklow Drive to Wheeler Road) is
under construction. The Project Phase 2 consists of roadway
improvements, bridge over Rae’s creek replacement, curb &
gutter, sidewalk, and two intersections improvements. On
December 18, 2018 Augusta Commission awarded Phase II
contraction contract to Reeves Construction Company.
Construction phase of roadway improvements requires structural
and design related various submittals to be reviewed and
approved that warrants design engineer services.
Analysis:On December 18, 2018 Augusta Commission awarded Phase II
contraction contract to Reeves Construction Company.
Construction phase of roadway improvements requires structural
and design related various submittals review and approval, and
field engineering design modifications that warrants design
engineer services. This supplemental agreement covers services
during construction phase for contractor request for field
Cover Memo
information, utility conflicts assessment & resolution, and field
engineering for lighting and irrigation system design
modification.
Financial Impact:Funds are available in Project SPLOST VI - Berckmans Road
over Raes Creek funds.
Alternatives:1). Do not approve and find alternative to complete the project
and meet TIA project completion schedule.
Recommendation:Approve funding for Design Consultant Services Supplemental
Agreement Six to Pond and Company in the amount of
$38,790.00 for the Berckmans Road Widening, Realignment and
Bridge Replacement Project – Phase II as requested by the AED.
Funds are
Available in the
Following
Accounts:
SPLOST VI – Berckmans Rd. over Raes Creek 328041110-
5212115(JL 211828704)
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
(SA02 – For changes greater than $20,000) July 2019
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Pond and Company, entered into a contract with Augusta, Georgia on February 7, 2012,
for Engineering Design Services for the Berckmans Road Widening, Realignment and Bridge Replacement
Project, File Reference No. 11-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by the scope of
the original contract, we desire to submit the following Supplemental Agreement to-wit:
Engineering additional services to consist of Irrigation design, Plan Updates for
Utilities, and Lighting Design for Phase II
It is agreed that as a result of the above described modification the contract amount is increased by
$38,790.00 from $1,324,519.62 to a new total of 1,363,309.62.
Any modifications to submittal dates shall be as identified in the attached proposal. This Agreement in
no way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Pond and Company, hereby agree to said Supplemental Agreement consisting
of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a
part of the original contract to be performed under the specifications thereof, and that the original
contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement.
This _________ day of _____________, 2019.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA, GEORGIA
Honorable Hardie Davis, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 371-041110- T14041211
Supplemental Agreement Number: 6
Purchase Order Number: 205642
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to PI#0011413 & PI#0011381. This request is to approve award of
Supplemental Agreement Number Six to Pond and Company in the amount of $38,790.00
for TIA Project Berckmans Road Widening & Realignment and Bridge Replacement Project -
Phase II as requested by AED. Funding is available in the SPLOST VI.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Berckman Rd Realignment SPLOST VI 360,000$
Berckman Rd Over Raes Creek 790,000$
TIA Discretionary 158,620$
TIA Project Funds 14,905,473$
TIA Project Funds PI#011381 3,145,348$
RECAPTURED SPLOST VI 1,471,700$
AUD FUNDS 767,447$
SPLOST VI 38,790$
21,637,378$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Jr., Mayor
CPB#371-041110-T14041211
CAPITAL PROJECT BUDGET
Berckmans Road Widening, Realignment & Bridge Replacement
(RFP 18-195)
7/9/2019
Augusta-Richmond County, Georgia CPB#371-041110-T14041211
CAPITAL PROJECT BUDGET
Berckmans Road Widening, Realignment & Bridge Replacement
(RFP 18-195)
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
SPLOST VI
Berckmans Rd Realignment (360,000) (360,000)
Berckmans Rd Over Raes Creek (790,000) (38,790) (828,790)
TIA Discretionary (158,620) (158,620)
TIA Project Funds Berckman Road
371-041110-T14041211 (12,005,473) (12,005,473)
TIA FUNDS (PI#0011413)(2,900,000) (2,900,000)
TIA FUNDS (PI#0011381)(3,145,348) (3,145,348)
SPLOST VI RECAPTURED
SCOTTS WAY OVER RAE'S CREEK (800,000) (800,000)
7TH ST OVER AUGUSTA CANAL (671,700) (671,700)
AUD FUNDS (767,447) (767,447)
TOTAL SOURCES:(21,598,588) (38,790) (21,637,378)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828701 390,320 390,320
328-041110-5212115-211828704 790,000 38,790 828,790
ENGINEERING
371-041110-5414110-T14041211 14,905,473 14,905,473
371-041110-5414110
PI#011381 3,145,348 3,145,348
SPLOST VI 1,471,700 1,471,700
TIA DISCRETIONARY 128,300 128,300
AUD FUNDS 767,447 767,447
TOTAL USES:$21,598,588 $38,790 $21,637,378
7/9/2019
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to PI#0011413 & PI#0011381. This request is to approve award of
Construction Contract to Reeves Construction Company subject to Value Engineering and not to
exceed in the amount of $11,246,487.20 for TIA Project Berckmans Road Widening & Realignment
and Bridge Replacement-Phase II as requested by AED. Also, approve reallocation of $1.6M from
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Berckman Rd Realignment SPLOST VI 360,000$
Berckman Rd Over Raes Creek 790,000$
TIA Discretionary 30,320$
TIA Project Funds 11,896,933$
TIA Project Funds 108,540$
TIA Funds 8,917,534$
SPLOST VI 1,600,000$
AUD FUNDS 767,447$
24,470,774$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T14041211
Berckmans Road Widening, Realignment & Bridge Replacement
(RFP 18-195)
SPLOST VI Scotts Way Bridge & 7th St. Bridge funds to Berckmans Rd Bridge Construction.
7/9/2019
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T14041211
Berckmans Road Widening, Realignment & Bridge Replacement
(RFP 18-195)
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
Berckmans Rd Realignment
PHASE VI (360,000) (360,000)
Berckmans Rd Over Raes Creek (790,000) (790,000)
TIA Discretionary (30,320) (30,320)
TIA Project Funds Berckman Road
371-041110-T14041211 (12,005,473) (12,005,473)
TIA FUNDS (PI#0011413)(5,772,186) (5,772,186)
TIA FUNDS (PI#0011381)(3,145,348) (3,145,348)
SPLOST VI (1,600,000) (1,600,000)
AUD FUNDS (767,447) (767,447)
TOTAL SOURCES:(13,185,793) (11,284,981) (24,470,774)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828701 390,320 390,320
328-041110-5212115-211828704 790,000 790,000
ENGINEERING
371-041110-5212115-T14041211 12,005,473 12,005,473
371-041110-5414110/T14041211 5,772,186 5,772,186
PI#011381 3,145,348 3,145,348
SPLOST VI 1,600,000 1,600,000
AUD FUNDS 767,447 767,447
TOTAL USES:$13,185,793 $11,284,981 $24,470,774
7/9/2019
Commission Meeting Agenda
8/6/2019 2:00 PM
ITS Network Monitoring and Maintenance Services
Department:Engineering
Department:Engineering
Caption:Motion to approve entering into an annual contract and two
yearly renewal option with GTSS for the maintenance and
monitoring services for the Traffic Engineering ITS network in
the amount of $192,295.00 per year funded thru SPLOST IV
reallocation funds. Requested by AED. RFQ 19-184 (Approved
by Engineering Services Committee July 30, 2019)
Background:The Intelligent Transportation System (ITS) Project has
completed construction and is currently being utilized by the
Augusta Engineering Department. This project connected
numerous traffic engineering devices together utilizing fiber
optics and high speed communications in one cohesive network.
Analysis:This RFQ procurement provided the Augusta Engineering
Department Traffic Division with a highly qualified contractor
to protect the ITS network from outside intrusion, as well as
allow them to monitor and maintain the network hardware and
software systems. The Augusta Engineering Department worked
through the Procurement RFQ process to find the most qualified
consultant to perform these essential services. This will be an
annual contract with the option to extend for two additional
years.
Financial Impact:The cost to provide the network monitoring and security services
is $16,024.58 per month for a period of 12 months (annually) for
a total of $192,295.00 and all costs are funded thru SPLOST IV
reallocation funds.
Alternatives:Do not approve annual contract and identify alternate
source/option for needed services.
Recommendation:
Cover Memo
Approve entering into an annual contract and two yearly renewal
option with GTSS for the maintenance and monitoring services
for the Traffic Engineering ITS network in the amount of
$192,295.00 per year funded thru SPLOST IV reallocation
funds. Requested by AED. RFQ 19-184
Funds are
Available in the
Following
Accounts:
SPLOST IV reallocation funds
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Services Agreement
ATMS Network Monitoring Agreement –Augusta, Georgia
PREMIER SERVICES AGREEMENT
Client: Augusta, Georgia
19-184 ITS Network Maintenance and Monitoring Services - Traffic Engineering
Service Address: 452 Walker St. Augusta, GA 30901
Term of Agreement: One year commencing on the 1st of June 2019 (“Start Date”) and
ending on the 31st of May 2020.
Scope of Included Services: See “Exhibit A”
Monthly/Annual Base Rate: See Exhibit C for a detailed breakdown. Rates will change at
the beginning of the month following the addition of any components within Exhibit C or
other addendums.
1. Engagement: Client hereby engages GTS Solutions, Inc. (“Consultant”) for the initial
term set forth above, to provide services in support of Client’s ATMS Traffic Management
Network located throughout Augusta, including the Service Address identified above, the
IT Building, and approximately 215 intersection locations. Upon expiration of the initial
term, and upon expiration of each successive term, this Agreement, upon mutual
agreement of the Parties, shall be renewed and extended for an additional term equal to
two (2) one-year renewals.
2. Scope of Included Services: Consultant will perform Services included within the
Scope of Included Services, as required, during the term of this Agreement. Consultant
will decide whether to perform the Services at the Service Addresses or remotely. Client
agrees not to make unreasonable requests for services. See Exhibit A.
3. Pricing, Additional Services: The Annual Base Rate set forth below covers the cost of
Services coming within the Scope of Included Services in addition to addendums, if any,
to this document. Charges for additional services such as “Project Type” work, requested
or required by Client will be determined by agreement of the Parties or, in the absence of
agreement, will be charged at Consultant’s standard rates in effect at the time service is
provided or adjustments to standard rates if defined in Exhibit C. The Base Rate does
not include the cost of any hardware, software, equipment, or supplies or any out-of-
pocket expenses incurred by Consultant unless specifically identified as included in the
Exhibits or in an addendum.
4. Payment, Suspension or Termination of Services: Payment of the annual Base
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Rate is due on the first day of the term of this Agreement and shall be considered
delinquent if unpaid within thirty (30) days of the due date. Client shall pay invoices for any
additional amounts due to Consultant within thirty (30) days after receipt. Consultant shall
have the right to suspend the performance of Services or to terminate this Agreement, if
Client fails to make payment within the time permitted for doing so under this Agreement.
Client shall have the right to, at their discretion, terminate this Agreement in the event that
Consultant fails to meet the Required Performance Standard established by the Service
Guarantee described in Exhibit B; provided, however, that Client shall not terminate this
Agreement pursuant to this provision without first giving Consultant written notice of
deficiencies in performance and a reasonable opportunity (not less than 30 days) to meet
and maintain the Required Performance standard. Client also has the right to terminate this
Agreement for its own convenience; provided, however, Consultant shall be paid for all
contracted work performed prior to termination, and Client shall provide Consultant with at
least thirty (30) days’ notice of the proposed termination of convenience.
5. Price Adjustments: Consultant shall have the right to propose an adjustment to
the Monthly Rates, as provided on Exhibit C, in the event of equipment purchases,
substantial changes in the demand for Services initiated by Client, material increases in
costs to Consultant, or if Client’s demand for Services during the twelve-month period
during the term of this Agreement should exceed the Adjustment Threshold. However, if
the price adjustment is due to material increases in costs to Consultant, Client shall be
given the option to terminate the Agreement at no cost to Client. When an adjustment
occurs, an addendum detailing the change, will be signed by both Parties and attached to
this Agreement.
6. Tangible Property Rights: Authorization to use any software or hardware
provided by Consultant to the Client provides a personal, non-exclusive, limited, non-
transferable, and temporary license. All rights are reserved. The Client may not re-publish,
transmit, distribute, sell, lease, sublet, or make any unauthorized use of Consultant
property. Modification of such materials or the use of such materials for any purpose not
authorized by Consultant is prohibited. Client agrees to act in good faith and maintain in
good physical and working order any hardware, software, or other tangible items belonging
to Consultant that are installed, lent to, leased to, or for any other reason in possession by
Client or Client Personnel. In the event of damage, theft, modification, defacing, loss of, or
any other acts beyond what would be considered “normal wear,” the Client will be
responsible for reimbursing Consultant for repair and/or replacement of such material in an
amount, agreed upon by the Parties, to be the actual cost of the repair or replacement or
the “fair market value,” whichever is lower, and will be due immediately at any time
requested by Consultant.
7. Ownership of Work Product: Any (a) work of authorship fixed in any tangible
medium that is the subject matter of a copyright or potential application for registration
therefore (including, but not limited to, object code and source code), (b) unpatented
inventions, including but not limited to, physical parts or components, processes,
techniques, programs or methods, (c) non-trademarked or non-service-marked distinctive
symbols, pictures or words, (d) hardware or software provided by Consultant for use by
Client (e) trade secrets, or (f) any other copyrightable, patentable and/or trademarkable
intellectual property rights, whatsoever, associated with any ideas, symbols, marks,
phrases, writings, drawings, inventions, machines, designs, concepts, techniques, methods,
know-how, processes or works of authorship developed or created by: (i) Consultant and/or
Consultant
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Personnel; provided that Client shall retain a perpetual, non-exclusive, royalty-free license
to use the Work Product in its day to day business operations so long as Client does not
disclose, sell or assign, in any capacity, its rights in said Work Product, to any third party
(including Consultant Personnel and Client Personnel) without the express, written consent
of Consultant, which consent may be withheld. Upon request of Consultant, Client shall, if
necessary, take such actions, and shall cause Client Personnel to take such actions,
including execution and delivery of any and all instruments of conveyance, necessary to
grant title in and to the Work Product to and in the name of Consultant.
8. Non-Diversion: Client agrees that during the term of this Agreement and for a
period of five (5) years following the termination of this Agreement, Client will not
knowingly recruit or hire any employee, agent, representative or subcontractor of the
Consultant (“Consultant Personnel”), nor will Client directly or indirectly contact or
communicate with Consultant Personnel for the purpose of soliciting or inducing such
Consultant Personnel (a) to accept employment with, or perform work for any person, firm,
or entity other than Consultant; or (b) to provide services to Client or any other person,
firm or entity except as an employee or representative of the Consultant. Client agrees
that, in the event it knowingly breaches or knowingly threatens breach of this provision, in
addition to any remedies at law, Consultant, without posting any bond, shall be entitled to
obtain equitable relief in the form of specific performance, a temporary restraining order, a
temporary or permanent injunction or any other equitable remedy which may then be
available.
9. Disclaimer of Warranties: To the fullest extent permitted by law, Consultant
disclaims all warranties, express, implied or statutory, including, but not limited to, implied
warranties of title, non-infringement, merchantability, and fitness for a particular purpose.
Consultant does not warrant that use of software, hardware, services or any other products
furnished by consultant will be uninterrupted, error-free, or secure, that defects will be
corrected, or that products or the server(s) to which access is provided are free of viruses
or other harmful components.
10. Limitation of Liability: In no event shall Consultant be liable to the Client or any
other party for any special, exemplary, incidental, consequential, or lost profits, whether
arising out of contract, tort, strict liability or otherwise. In no way is Consultant responsible
for any damages to the Client or any other party including but not limited to lost profits due
to; data loss, the unavailability of or malfunctioning of any equipment, software, or service,
whether provided by Consultant or any party representing Consultant or otherwise.
Consultant shall not be liable to Client for any failure or delay caused by events beyond
Consultant's reasonable control, including, without limitation, Client's failure to furnish
necessary information, sabotage, failures, theft or delays in transportation or
communication, failures or substitutions of equipment, labor disputes, accidents, shortages
of labor, fuel, raw materials, equipment, technical failures, accessibility to work site, acts of
God, or any other reason beyond Consultant’s reasonable control. Client shall not be liable
to Consultant for any damages, including but not limited to lost profits, whether arising out
of contract, tort, strict liability, or otherwise that accrue during the performance of this
Agreement as a result of any action by Client’s officials, employees, and agents not caused
by Client’s negligence.
11. Actions: No action, regardless of form (including in contract, tort or otherwise),
arising in connection with the performance of this Agreement may be brought by either
Party more than one (1) year after the date of the occurrence on which the action is based.
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12. Good Faith: The parties hereto expressly assume an obligation to act in good faith
toward one another in the performance of their obligations under this Agreement
13. Access: Client agrees to maintain, where required, a full time, dedicated Internet
connection and to allow the Consultant access to the Client’s network via that Internet
connection. Client agrees to allow the Consultant employees or subcontractors access to its
facilities in order to perform services under this Agreement. Client agrees to allow the
Consultant access to the covered equipment. Facility access may be denied for any reason
at any time, however if access to facilities is denied, the Client understands the Consultant
may be unable to perform their duties adequately and if such a situation should exist, the
Consultant will be held harmless. In the case of the Client residing in a facility with access
controlled by a third party, the Client is responsible for obtaining proper and adequate
permissions for the Consultant to enter and operate on the premises designated as the
Client’s work area. Client agrees to allow the Consultant to load any necessary
management software on their systems. Client agrees to furnish the Consultant with
Administrator-level password access for all covered equipment and servers, where
necessary. The Consultant agrees not to prevent Client from accessing any equipment
owned by the Client or Consultant.
14. Limitations of Technology: The Client acknowledges that technologies are not
universally compatible, and that there may be particular services or devices that the
Consultant may be unable to monitor, manage, or patch. The Consultant agrees to inform
the Client when such a situation arises. The Client agrees to correct the situation if
applicable, and to hold the Consultant harmless in any case. Patches and antivirus
definitions are distributed by their respective software vendors, and as such, the Consultant
has no direct control over the effectiveness or lack thereof of the software being applied.
The Consultant shall not be held responsible for interruptions in service due to patches
released by software vendors.
15. Authority: Client signatory represents and warrants that it has full corporate power
and authority to execute this Agreement to bind their company. Only individuals with title
of Chief Executive, Chief Financial Officer, Owner or any person designated by any of those
individuals shall have power and authority to bind Client.
16. Venue and Jurisdiction: Any dispute related to or arising out of the performance
of this Agreement shall be brought in the Superior Court of Richmond County or the United
States District Court for the Southern District of Georgia, Augusta Division.
17. Miscellaneous: This instrument, with attached exhibits, contains the entire
agreement of the parties and supersedes any previous agreement on the same subject
matter between them. No amendments or variations of the terms and conditions of this
agreement shall be valid unless the same are in writing and signed by all parties hereto.
Consultant is an independent contractor and nothing herein shall be construed as
inconsistent with that relationship or status. If any one or more of the provisions contained
in this Agreement is for any reason held to be invalid, illegal or unenforceable in any
respect, such invalidity, illegality or unenforceability shall not affect the other provisions
hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable
provision had not been contained herein. The headings contained herein are for
convenience of reference only, and are not to be used in interpreting this agreement. This
agreement shall be construed and enforced pursuant to the laws of the State of Georgia.
This agreement may be executed in one or more counterparts, each of which shall be
deemed to be an original, but all of which together shall constitute but one document.
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permission of GTS Solutions, Inc.
Exhibit A
What We Cover
General
Warranty Status Included
Hardware & Software Details Included
Network Mapping Included
Network Coverage
ASA Firewall Included
Intersection switches Included
Core 3850 Layer 3 switching Included
TMC Layer 2 ethernet switching Included
Network Performance Monitoring Included
VPN/Remote access support Included
Network Support (Remote and On-Site)
During Hours Remote Support Included
Emergency After Hours Remote Support (Higher rates may apply) Included
During Hours On-Site Support (Drawn down from prepaid block of hours) Included
After Hours On-Site Support (Available – Higher rates apply) Included
What Is Included For Network Devices
Network Devices Premier Services
• Security o Two-factor authentication, granular control of user
access, and secure management of your network credentials
o Fast remote access via SSH
o User & credential management
Included
• Performance o Performance reports—for full visibility and
accountability o 24/7 proactive infrastructure monitoring and
alerting—to flag potential problems before they affect your
network Low Memory Detection o A real-time view of your
network, including all the devices on it and how they’re
connected—so we always know what’s happening
o Performance statistics
o Performance data and analytics
Included
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• Proactive Reliability o Automated troubleshooting tools and
secure remote access to your infrastructure devices
o Automated backups of network infrastructure configurations—
essential for quickly restoring service in an outage
o A real-time inventory of all the technology on your network—
great for planning upgrades and budgeting for capital
expenditures
o Service monitoring o Configuration management o Alerts &
notifications
Included
Exhibit A
What Is Included For Servers
Server Monitoring & Administration Premier Services
• Security o Blacklisted Software
o Antivirus Software Definitions (MSFT Defender) o
Expired Passwords Monitoring o Blacklisted
Event Detection
o Windows Patch Management (via windows update)
o Support Software Updates
Included
• Performance o Hard Drive File
Fragmentation o Hard Drive MFT
Fragmentation o Low Memory
Detection o High CPU Usage
Detection o Startup/Background
Processes o Unauthorized Software
Removal
Included
• Proactive Reliability o Hard
Drive Error Monitoring o Hard
Drive SMART Stats Monitoring o
Hard Drive Free Space
o Hardware/Software Raid Failure Monitoring o
Windows File Corruption o Bad Process
Detection
Included
• Administration o User Updates
(Removal/Addition)
Included
Exhibit A
What Is Not Included
Client agrees that the following is not included as covered in this agreement. This page is
for reference only.
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“Project / Integration Work” Defined as any service designated to add or increase
functionality or capacity; in other words, any work that is not designed to support existing
systems or persons. Projects are outside the scope of this agreement and as such will be
quoted and invoiced separately. Project / Integration work will be identified to The Client as
such before any work is performed. Client can use GTSS OnDemand Access Service
hours for this work with a signed SOW.
“Line of Business Applications” Defined as applications such as custom accounting
packages, CRM software, ERP software, etc. that are not specifically mentioned herein fall
outside the normal purview of this Agreement. Reasonable attempts will be made to correct
connectivity issues to such applications, however problems specific to the application
configuration or network problems caused by the applications are excluded.
“Hardware Replacement Cost” Defined as the cost associated with hardware
replacement falls outside this agreement. Hardware replacement can take the form of
warranty, extended warranty, manufacturer’s support contract, on-site spares, or purchases
as needed. Hardware replacement options will be discussed as part of the Audit
deliverables to be sure an appropriate hardware strategy exists for all critical equipment.
Exhibit A
Client Responsibilities
Client assumes the following responsibilities required to complete the Services. GTSS may charge for
actual additional work and expense incurred if Client fails to perform these responsibilities according to
mutually agreed schedule.
• Assign Point-Of-Contact - Assign a single Client representative to facilitate communications,
assemble Client resources, coordinate Client activities, accept deliverables, and perform any
change orders.
• Coordinate Client Activities -Coordinate all Client activities and 3rd party activities, other than
activities of GTSS and GTSS subcontractors, required for this agreement. Client is responsible
for the timely performance of activities of their staff and other contractors according to agreed
project schedule, unless subcontracted through GTSS.
• Ensure Compliance - Client will ensure compliance with any national or local safety and
building regulations or similar requirements affecting installation/maintenance.
• Facilities Readiness - Client will ensure facilities are ready for equipment installation as
scheduled, including mounting location, power, cooling, premise cabling, and patch cables not
supplied by GTSS.
• Access to Facilities - Client will provide access to their facilities as required to perform this
SOW as scheduled.
• Access to Equipment - Client will provide physical access, passwords, access codes or security
devices as necessary to perform the Scope of Work.
• Remote Access to Equipment - Client will provide GTSS staff VPN (virtual private network)
remote access to the Project Equipment for the duration of the project.
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• Client agrees to be the “Smart Hands” in the field for basic troubleshooting and testing with
the Consultant.
• Timely Performance - Client will work with GTSS in a timely fashion to complete project tasks,
testing, and acceptance of deliverables according to mutually agreed schedules.
• Services Scheduling - A mutually agreed schedule for GTSS services will be developed.
• Client software update / installation - Client is responsible for upgrading any client application
not identified in this document.
• Cabling - Client is responsible for all cable additions/subtractions.
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Exhibit B
Service Metrics
Consultant will provide all customary, scheduled, and routine services required under this
Agreement in a reasonably prompt and timely manner. In addition, Consultant shall meet or
exceed the following requirements in responding to specific requests for service:
Trouble Priority Response
Time
Resolution
Time
Escalation
Threshold
Critical Emergency (Service not available all users and
functions unavailable).
1 Within 1 hr ASAP –Best
Effort
2 hours
Urgent (large number of users or business critical
functions affected)
2 24 Hrs ASAP –Best
Effort
8 hours
High (Limited degradation of service, limited number
of users or functions affected, business process can
continue)
3 Within 24
business
hours
ASAP –Best
Effort
48 hours
Normal (Small service degradation, business process
can continue, one user affected)
4 Within 48
business
hours
ASAP –Best
Effort
96 hours
Low Priority (Maintenance needed, no noticeable
degradation to any users)
5 Next Time Not
Applicable
Not
Applicable
Exhibit C
Pricing Agreement
SUPPORT AGREEMENT / BILLING INFORMATION
Agreement Date: June 1, 2019 Bill To: John Ussery
Client: Augusta, GA Billing email: jussery@augustaga.gov
Primary Contact: John Ussery Phone 706-821-1710
PO # Fax:
Effective Date: June 1, 2019 Payment Terms: Net 30
Renewal Date: May 31, 2020 Billing Cycle: Annual
Agreement
Length:
12 Months Monthly Amount:
Annual Billing Amount:
$ 16,025.00
$192,295.00
Account Mgr: Tom Booth New Agreement / Add on: New Agreement
Agreement Type: Annual Agreement Number:
Coverage Limits:
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AGREEMENT
DEVICES COVERED IN THIS AGREEMNT Qty
Comprehensive Remote Monitoring Cisco ASA Firewall, Advanced Malware Protection, and
Firepower Management Center (AMP Subscriptions to be maintained by Client)
1
Comprehensive Remote Monitoring Cisco Core Layer 3 Switch Stack and L2 TMC 1
Comprehensive Remote Monitoring Cisco IE4k and Intersection Devices.
Monitoring Cisco IE4K and Intersection Devices including:
Devices Monitored (IP Ping Only)
Multicast Video Management
Traffic Data
2070 controllers
IP Cameras
WBB Devices
Cellular Devices
Preemption devices
Monitoring Features
Automated network discovery
Alerts & Notifications
Performance Statistics
Configuration Management
Performance Data and analytics
Fast Remote Access
User & Credential Management
Two-Factor Authentication
Map and Data exports
215
Comprehensive Remote Monitoring Cisco UCS Virtual Environment / Servers 3
Comprehensive Remote Monitoring ISP Connection 1
ISP VPN Certificate Renewal and Domain 1
Comprehensive Remote Monitoring/Management/Support/Backup Services Onsite and Cloud for
Barracuda 490 Server (Barracuda subscriptions maintained by client)
1
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GTSS OnDemand Access Services of 12 months of Remote Monitoring includes (160) hours of Advanced
Support Services, covering anything outside of normal maintenance and monitoring.
Advanced Support Services include:
• Remote Engineering Services
Note: All work will be done remotely unless onsite work is requested or GTSS deems it is necessary to
come onsite.
• Onsite Engineering Services
• Note: Rate is inclusive of travel expenses, unless otherwise noted
• Fiber Technician
• Intelligent Transportation Technician
Overages will be billed at a T&E rate up to a max $195/hour.
GTSS will allocate engineering time in thirty (30) minute increments. Additional retainers may be purchased at
any time. Advanced Support Services hours will expire May 31, 2020.
Project / Integration Work – Will be fixed fee and are not included in this services agreement unless specifically
defined by a signed SOW.
SUPPORT COVERAGE
Remote Network Management (8am-5pm M-F)
Remote Server Management (8am-5pm M-F)
24x7x365 Network Monitoring
Lab Labor (8am-5pm M-F)
Vendor Management (8am-5pm M-F)
Off-Site Secure Backups (Cisco network devices and servers)
On-Site Support (8am-5pm M-F)
Emergency Support (Available 24x7x365)
Amendments to this document:
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permission of GTS Solutions, Inc.
GTS Solutions, Inc. City of Augusta Georgia
By:
By:
(Signature) (Signature)
Name: Robert Booth Name:
Title: Managing Consultant Title:
Date: Date:
City of Augusta Georgia
City of Augusta 19-184 ITS Network Maintenance and
Monitoring Services - Traffic Engineering
We have prepared a proposal for you
PROPOSAL #Q000310 V1
PREPARED FOR
P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com
P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com
City of Augusta Georgia
John Ussery
452 Walker Street
Augusta, GA 30901
JUssery@augustaga.gov
Dear John,
Wednesday, May 01, 2019
Attached you will find the pricing for the City of Augusta Comprehensive Remote Monitoring Proposal.
Included in the proposal is the following.
·Remote Network Monitoring for the entire ATMS traffic infrastructure and included services
·ISP connection necessary to provide network access to the internet and any annual subscriptions necessary for remote
access.
Please review and provide feedback.
Regards,
Tom Booth
Managing Consultant
GTS Solutions, Inc. - Columbia
Page 2 of 7Proposal #Q000310 v1 May 1, 2019
P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com
About GTS Solutions, Inc.
- GTS Solutions, Inc.
GTS Solutions, Inc. is a Cisco Systems Premier partner and a leader in providing management technology consulting in the
area of “Smart Cities” & Intelligent Transportation Solutions.
·Route & Switch
·Network Security
·Data Center
·Collaboration/IP Telephony
·Wireless Communications WBB Outdoor/Indoor
·Cellular
·Intelligent Transportation Systems
·IP Video Surveillance
GTS Solutions, Inc.’s commitment to quality and customer service has earned us a reputation as an industry innovator. Our
network architects and industry leading partners enable us to deploy efficient solutions to support your business goals.
Page 3 of 7Proposal #Q000310 v1 May 1, 2019
P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com
City of Augusta Network 19-184 ITS Network Maintenance and Monitoring Services - Traffic Engineering
Annual Remote Monitoring
Item Description Price Qty Ext. Price
REMOTE MONITORING
RNMS-FW-
ASA5516-CISCO
Comprehensive Remote Monitoring Cisco ASA Firewall, Advanced
Malware Protection, and Firepower Management Center
$5,500.00 1 $5,500.00
RNMS-
CORESTACK-
CISCO
Comprehensive Remote Monitoring Cisco Core Layer 3 Switch
Stack
$2,400.00 1 $2,400.00
RNMS-FIELD-
IE4000-CISCO
Comprehensive Remote Monitoring Cisco IE4k and Intersection
Devices.
Monitoring Cisco IE4K and Intersection Devices including:
Devices Monitored (IP Only)
Multicast Video Managment
Traffic Data
2070 controllers
IP Cameras
WBB Devices
Cellular Devices
Preemption devices
Monitoring Features
Automated network discovery
Alerts & Notifications
Performance Statistics
Configuration Management
NetFlow data and analytics
Fast Remote Access
User & Credential Management
Two-Factor Authentication
Map and Data exports
$785.00 215 $168,775.00
Page 4 of 7Proposal #Q000310 v1 May 1, 2019
P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com
Annual Remote Monitoring
Item Description Price Qty Ext. Price
RNMS-UCS
Server Virtual
Environment-
CISCO
Comprehensive Remote Monitoring Cisco UCS Virtual
Environment / Server
$2,400.00 3 $7,200.00
RNMS-ISP-
Maintenance
Comprehensive Remote Monitoring ISP Connection $720.00 1 $720.00
ISP-MAINT-1YR ISP VPN Certificate Renewal and Domain $500.00 1 $500.00
RNMS-CUDA-
Maintenance
Comprehensive Remote Monitoring/Management/Support
Barracuda 490 Server
$600.00 12 $7,200.00
GTSS OnDemand Access Services
Page 5 of 7Proposal #Q000310 v1 May 1, 2019
P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com
Annual Remote Monitoring
Item Description Price Qty Ext. Price
SERV-SUP-
ANNUAL
GTSS OnDemand Access Services Prepayment of Annual Remote
Monitoring includes (160) hours of Advanced Support Services,
covering anything outside of normal maintenance and
monitoring.
Advanced Support Services include:
·Remote Engineering Services
·Note: All work will be done remotely unless onsite
work is requested or GTSS deems it is necessary
to come onsite.
·Onsite Engineering Services
·Note: Rate is inclusive of travel expenses, unless
otherwise noted
·Fiber Technician
·Intelligent Transportation Technician
Overages will be billed at a T&E rate up to a max
$195/hour.
GTSS will allocate engineering time in thirty (30) minute
increments. Additional retainers may be purchased at any time.
Advanced Support Services hours will expire one (1) year from
the purchase date.
·Lifecycle Projects – Will be fixed fee and are not included
in this services agreement unless specifically defined by
a signed SOW.
o Note: Work requests that require more
comprehensive service delivery, will be delivered
using GTSS's proven lifecycle project
methodology. Lifecycle project engagements
include formal planning and design review as
well as ongoing project management oversight.
$0.00 1 $0.00
Subtotal:$192,295.00
Page 6 of 7Proposal #Q000310 v1 May 1, 2019
P: 803.298.3008 E: rbooth@gogtss.com W: www.gogtss.com
City of Augusta Georgia
John Ussery
452 Walker StreetAugusta, GA 30901
JUssery@augustaga.gov
GTS Solutions, Inc. - Columbia
Tom Booth
803.298.3008rbooth@gogtss.com
Proposal #: Q000310
City of Augusta 19-184 ITS Network Maintenance and Monitoring Services -
Traffic Engineering
Version: 1
Delivery Date: 05/01/2019
Expiration Date: 05/26/2019
Prepared by:Prepared for:Proposal Information:
Proposal Summary
Description Amount
Annual Remote Monitoring $192,295.00
Total $192,295.00
Any purchase order or contract as a result of this quotation is subject to GTS Solutions, Inc. Terms & Conditions.
Purchase Orders resulting from this quotation can be sent to sales@gogtss.com or mail to GTS Solutions, Inc., P.O. Box 727,
Chapin, SC 29036. This quotation contains Proprietary & Confidential information and remains the property of the GTS Solutions,
Inc.
Signature Date
Page 7 of 7Proposal #Q000310 v1 May 1, 2019
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorize to CPB# N/A. This request is to approve entering into an annual
contract with GTSS for the maintenance and monitoring services for the Traffic Engineering
ITS network in the amount of $192,295.00 funded thru SPLOST IV reallocation funds.
Section 2: The following revenues are anticipated to available to the Consolidated
Government to complete the project.
192,300$
192,300$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# N/A
ITS Network Monitoring and Maintenace Services
(Bid 19-184)
SPLOST IV REALLOCATION FUNDS
Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
07.02.2019
Augusta-Richmond County, Georgia CPB# N/A
ITS Network Monitoring and Maintenace Services
(Bid 19-184)
CAPITAL PROJECT BUDGET
CPB AMOUNT ADDITION CPB AMOUNT
SOURCE OF FUNDS CPB REQUEST
SPLOST IV REALLOCATION FUNDS ($192,300)($192,300)
TOTAL SOURCES: ($192,300) $0 ($192,300)
USE OF FUNDS
SPLOST IV REALLOCATION FUNDS $192,300 $192,300
TOTAL USES: $192,300 $0 $192,300
07.02.2019
Request for Qualifications
Request for Qualifications will be received at this office until Tuesday, March 19, 2019 @ 11:00 a.m. for furnishing:
RFQ 19-184 ITS Network Maintenance and Monitoring Services for Augusta, GA – Engineering Department –
Traffic Engineering Division
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
A Mandatory Pre Qualifications Conference will be held on Friday, March 1, 2019 @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, March 5, 2019,
@ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
No RFQ may be withdrawn for a period of ninety (90) days after qualifications have been opened, pending the
execution of contract with the successful vendor.
Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for qualification
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material conditions
of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any
such material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the
outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 7, 14, 21, 28, 2019
Metro Courier February 7, 2019
OFFICIAL
VENDORS Attachment
"B"E-Verify #Addendum
1
SAVE
Form Original 7
Copies
GTS SOLUTIONS
911 LADY STREET
SUITE E
COLUMBIA, SC 29201
Yes 864063 Yes Yes Yes Yes
RFQ Item #19-184 ITS Network Maintenance and
Monitoring Services
for Augusta, Georgia - Engineering Department-Traffic Division
RFQ Date: Tuesday, March 19, 2019 @ 11:00 a.m.
Total Number Specifications Mailed Out: 11
Total Number Specifications Download (Demandstar): 7
Total Electronic Notifications (Demandstar): 47
Mandatory Pre-Proposal/Telephone Conference Attendees: N/A
Total packages submitted: 1
Total Noncompliant: 0
Page 1 of 1
GTS SOLUTIONS
911 LADY STREET
SUITE E
COLUMBIA, SC 29201
GTS SOLUTIONS
911 LADY STREET
SUITE E
COLUMBIA, SC 29201
Ranking of 0-5 (Enter a
Evaluation Criteria Ranking Points Scale 0 (Low) to 5
(High) 1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS
2. Qualifications & Experience (0-5)15 5.0 75.0
3. Organization & Approach (0-5)20 4.5 90.04. Scope of Services
Scope of Services
1) Vendor shall be able to provide written documentation from
manufacturer as a Cisco Premier or Gold Partner
2) Vendor shall be able to provide proof of Cisco CCIE and
CCNP/CCDP Certified professionals on staff
3) Vendor must be authorized by the State of Georgia and Cisco
System to provide Cisco hardware and services via the statewide
contract
4) Vendor must be able show that they can provide support 24
hours a day, 7 days a week, 365 days a year.
5) Vendor shall have a minimum of 7 years experience in
integrating, maintaining, and supporting ATMS / ITS networks in a
metropolitan or statewide environment
6) Vendor shall provide written documentation that they have
hardware and software experience in the following:
• Cisco IE4000 and Catalyst 38xx Series Switches
• Cisco IE4000 and Catalyst 38xx Series Switches
• Cisco ASA with Firepower / Advanced Malware Protection
• Cisco UCS Servers
• HP Servers
• VMWARE
• Intelight Maxview or other similar ATMS software
• Emtrac Preemption Software
• Axis Camera Systems with IP Multicast Distribution
• Barracuda Business Continuity onsite and cloud based
• SNMP based NMS monitoring and maintenance
(0-5)25 5.0 125.0
5. Financial Stability (0-5)10 5.0 50.0
6. References (0-5)5 5.0 25.0
Within Richmond County 5 10 0.0
Within CSRA 5 6 0.0
Within Georgia 5 4 0.0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5 10.0
All Others 5 1 0.0
29.5 375.0
8. Presentation by Team (0-5)5 0
9 Q&A Response to Panel Questions (0-5)5 0
Total Phase 2 - (Total Maximum Ranking 10-
Maximum Weighted Total Possible 50) 35 0 0
29.5 0 375.0
Procurement DepartmentRepresentative:__Nancy Williams
Vendors
Phase 1 Total - (Total Maximum Ranking 35 -
Maximum Weighted Total Possible 425)
Phase 1
Total Cumulative Score
(Maximum point is 500)
Total (Total Possible Score 500)
Phase 2 (Option - Numbers 8-9) (Any Vendors that Receive Less Than a 3 Ranking in Any Category
will not be considered for Phase II)
Weighted Scores
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the
one line only)
Internal Use Only
Evaluator: CUMULATIVE Date: 3/29/19
RFQ Item #19-184 ITS Network Maintenance
and Monitoring Services
for Augusta, Georgia - Engineering Department-Traffic Division
RFQ Due: Friday, March 29, 2019 @ 9:00 a.m.
Commission Meeting Agenda
8/6/2019 2:00 PM
Lucy Craft Laney Marker
Department:
Department:
Caption:Motion to approve a request from the Lucy Craft Laney
Museum of Black History for the placement of a cast iron
marker issued by the State of Georgia and the Georgia Historical
Society at 535 Telfair Street. (Approved by Engineering
Services Committee July 30, 2019)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
APPLICATION TONM
PLACEMENT OF MONT'MEI{T/1}IARKAR ON PUBLIC PROPERTY
crTY or AUGUSTA, GEORGIACr#APPLICA}.IT:
ADDRESS:
CONTACT PERSON:
MAILING ADDRESS:
TELBPHONE
PROPOSED L.OCATION OF MONUMEN'TII\4ARKER(please identig 3 possible locations if possible,list
in order ofpreference:€i-dls location
2d location
3d location
INFORMATION TO SUBMIT WITI{ APPLICATION:l. Scaled drawings of the monument or marker with dimensions shown2, List of materials forthe monument or marker3. Scaled drawings showing approximato location on public prcperty4, Representativc photographs ofthe proposed location5. Estimate of the time and equipment noeded to erect the Monument/IVlarker
Please submit all of fie required information. Incomplete iqformation may delay the
application.
SIGNATI.JRE OF APPLTCANT:
review of the
NOTE: If application is apprornd, applicantmust (l) secure an Permit frorn tho Enginccring Dept. Beforc
erecting the Monumentltvlarker and (2) Gntcr into a Formal Maintenance Agrcomont with the City of Augusta. The Cityof Augusta resorves the right to rcmovc sny Monumentltlarker not properly maintaincd or ropaired.
DATE RECEIVED
APPLICATION#
DATE REVIEWED
N?
?dl
APPROVED DENMD
:
.:
ri"!\m
Commission Meeting Agenda
8/6/2019 2:00 PM
Motion to Abandon Right Of Way
Department:Engineering
Department:Engineering
Caption:Motion to determine that Merrimac Avenue North of Old
Ironsides Boulevard as shown on the attached map has ceased
to be used by the public to the extent that no substantial public
purpose is served by it or that its removal from the county road
system is otherwise in the best public interest, pursuant to
O.C.G.A. §32-7-2, with the abandoned property to be quit-
claimed to the appropriate party(ies), as provided by law and an
easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department. (Approved by
Engineering Services Committee July 30, 2019)
Background:The abandonment request has been reviewed by all essential
county departments and administrators and approvals were
received to this abandonment request. The map of said
Merrimac Avenue North of Old Ironsides Boulevard is attached.
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to
be held, with results to be presented to the Commission. Notice
to the property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Merrimac Avenue
North of Old Ironsides Boulevard be abandoned.
Recommendation:Approve determination and request for abandonment of
Merrimac Avenue North of Old Ironsides Boulevard, with
public hearing to be held regarding the issue of abandonment
pursuant to O.C.G.A. §32-7-2, with the abandoned property to
Cover Memo
be quit-claimed to the appropriate party(ies) as allowed by law,
and an easement(s) as directed by the Augusta Engineering
Department and the Augusta Utilities Department to be retained
over the entire abandoned portion for existing or future utilities
and drainage.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta, GA Disclaimer
The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Jun 4, 2019
Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov
Like, Follow, Share #AugustaGIS
µ
1 inch = 50 feetMap Scale
Merrimac Ave N of Old Ironsides Blvd
Commission Meeting Agenda
8/6/2019 2:00 PM
Motion to Abandon Right Of Way
Department:Engineering
Department:Engineering
Caption:Motion to determine that Smith Lane, as shown on the attached
map has ceased to be used by the public to the extent that no
substantial public purpose is served by it or that its removal from
the county road system is otherwise in the best public interest,
and to receive as information the results of the public hearing
held regarding the issue of abandonment pursuant to O.C.G.A.
§32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be
retained over the entire abandoned portion for existing or future
utilities as directed by Augusta Engineering Department and
Augusta Utilities Department and adopt the attached Resolution.
(Approved by Engineering Services Committee July 30,
2019)
Background:The abandonment request has been reviewed by all essential
county departments and administrators and approvals were
received to this abandonment request. A map of Smith Lane is
attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was
held on July 10, 2019 for this matter.
Analysis:In addition to the information provided in the above Background
section, results of the public hearing will be presented to the
Commission. Notice to the property owners located thereon has
been provided, pursuant to O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Smith Lane be
abandoned.
Recommendation:Approve determination and request for abandonment of Smith
Lane pursuant to O.C.G.A. §32-7-2, with the abandoned
Cover Memo
property to be quit-claimed to the appropriate party(ies) as
allowed by law, and an easement(s) as directed by the Augusta
Engineering Department and the Augusta Utilities Department
to be retained over the entire abandoned portion for existing or
future utilities and drainage and adopt the attached Resolution.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO
ABANDON SMITH LANE AS A PART OF THE ROAD SYSTEM OF AUGUSTA;
THIS RESOLUTION, adopted by the Augusta-Richmond County Commission
(“Commission”);
WHEREAS, it has been proposed that the Commission make a determination that Smith
Lane as shown on the attached plat, has ceased to be used by the public to the extent that no
substantial public purpose is served by it or that its removal from the county road system is
otherwise in the best public interest and that the right-of-way should be abandoned as part of the
Richmond County Road System; and
WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to
reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to
abandon such roads; and
WHEREAS, a Public Hearing was held on July 10, 2019 at the Augusta-Richmond County
Municipal Building, 2nd Floor Committee Room, 535 Telfair Street, Augusta, Georgia; and
WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the
newspaper in which Sheriff’s advertisements for Richmond County are published, on June 20,
2019 and June 27, 2019, and that the property owners located on Smith Lane were given notice;
and
WHEREAS, the results of the Public Hearing were reported to the Board of
Commissioners and considered thereby; and
WHEREAS, the Commission, at their meeting held August 6, 2019, approved the
proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having
been met;
NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the
authority of same as follows:
1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the
abandonment and removal above-said of the Right-of-Way and such Right-of-Way no
longer serves a substantial public purpose or that its removal from the county road system
is otherwise in the best public interest and is hereby abandoned as part of the Richmond
County Road System;
2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law
to the adjoining property owner, subject to easements and restrictions deemed necessary
by the Augusta Engineering Department and the Augusta Utilities Department, and the
Mayor and Clerk of Commission are hereby authorized to execute the documents necessary
to effectuate such transfer as directed by the Augusta Law Department.
3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County
Commission, accompanied by the exhibits referred to herein;
4. This Resolution shall become effective immediately upon its adoption.
DULY ADOPTED by the Augusta, Georgia Commission this ______ day of
_____________________, 2019.
AUGUSTA, GEORGIA COMMISSION
By: ________________________________
Hardie Davis, Jr.
As its Mayor
Attest: ______________________________
Lena J. Bonner
As its Clerk
Commission Meeting Agenda
8/6/2019 2:00 PM
On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality
Assurance/ Quality Control, and Geotechnical Inspections and Investigations
Department:Engineering
Department:Engineering
Caption:Motion to approve Award of “On-Call Construction Material
Inspection and Testing, Construction Monitoring and Quality
Assurance/ Quality Control, and Geotechnical Inspections and
Investigations (CMT_Geotech)” Services Contract to ATC
Group Services LLC, Matrix Engineering Group, Inc., and MC
Squared, Inc., subject to receipt of signed contract and proper
insurance documents. The Contract is for three years with
renewal option of two additional years. Also, approve $500,000
to fund the CMT_Geotech Services. RFP 19-179. (Approved
by Engineering Services Committee July 30, 2019)
Background:The Augusta Engineering Department (AED) requested
professional services from Geotechnical and Material Testing
Professional firms for construction materials inspection and
testing, construction monitoring and quality assurance / quality
control (QA/QC) during various stages of roadway and
infrastructure construction, and geotechnical inspections and
investigations . AED has infrastructure improvements for several
projects in design and under construction. This trend will
continue for the next several years. The majority of the projects
are local funded (SPLOST) and regional funded ( TIA). There
are a few federal funded projects too. The following projects are
currently under construction or will be under construction in
Years 2019-2021: 1. James Brown Blvd. (9th Street)
Improvements 2. East Augusta Drainage Phase III & Phase IV 3.
Berckmans Road Improvements and Realignment Project-Part II
4. Wrightsboro Road Improvements (Mark Church -Augusta
West Pkwy) 5. 15th Street Pedestrian Improvements 6 . 13th
Street Improvements 7. Telfair Street Improvements 8. Various
Bridges Repair and Maintenance Improvements 9. Dirt Roads
Paving 10. Various Roads Paving, Resurfacing, and sidewalks
The on-going SPLOST and TIA funded roadway improvements,
drainage improvement projects and increase in maintenance and
Cover Memo
emergency repairs to aging infrastructures and sidewalks within
the county have placed a significant strain on the AED
Construction Section. The assistance of outside construction
services will only be temporary and will help insure a quality
finished product. It is a practical approach to sustain much
needed construction quality assurance & quality control
(QA/QC) during the construction phase of a project.
Construction QA/QC is essential to construction of good roads
and stormwater infrastructure.
Analysis:Proposals were evaluated on May 3, 2019 with ATC Group
Services LLC, Matrix Engineering Group, Inc., and MC
Squared, Inc. being the selected firms.
Financial Impact:Funds are available in the amount of $500,000 TIA discretionary
fund.
Alternatives:1. Do not approve contract award and find alternative way to
provide required CMT_Geotech Construction QA/QC Services
and meet TIA construction QA/QC requirements.
Recommendation:Approve Award of “On-Call Construction Material Inspection
and Testing, Construction Monitoring and Quality Assurance/
Quality Control, and Geotechnical Inspections and
Investigations (CMT_Geotech)” Services Contract to ATC
Group Services LLC, Matrix Engineering Group, Inc., and MC
Squared, Inc., subject to receipt of signed contract and proper
insurance documents. The Contract is for three years with
renewal option of two additional years. Also, approve $500,000
to fund the CMT_Geotech Services.
Funds are
Available in the
Following
Accounts:
TIA Discretionary Funds ($500,000) 235041110 - 5212115 (JL
T16049014)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
RFP 19-179 On-Call Material Testing
RFP Due: Friday, March 22, 2019 @ 11:00 a.m. Page 1 of 29
Request for Proposals
RFP Item #19-179
On-Call Construction Material Inspection and Testing, Construction
Monitoring and Quality Assurance/Quality Control and Geotechnical
Inspections and Investigations
For
Augusta, Georgia – Augusta Engineering Department
RFP Due: Friday, March 22, 2019 @ 11:00 a.m.
One Original and Seven (7) Copies of RFP shall be submitted
Thanks for doing business with us . . .
Geri A. Sams, Procurement Director
535 Telfair Street, Room 605
Augusta, Georgia 30901
Rev. 8/11/2016
RFP 19-179 On-Call Material Testing
RFP Due: Friday, March 22, 2019 @ 11:00 a.m.
Page 25 of 29
FEE PROPOSAL FORM
Awarded unit fee will be “Median Unit Fee” of fee submitted by the selected firms.
Cost of Services: In addition to cost for listed services, also attached “Standard Charge Sheet” for
other relevant professional and field staff.
HOURLY/DAILY PROPOSED FEE
Item Description Unit Unit
No Rate i
1 Project Engineer / Project Manager
HR
2 Senior Geotechnical Engineer, P.E. HR
3 Material Testing Lab Manager HR
4 Senior Engineering Technician / Sr. Site Inspector day *
5 Material (Soil, Concrete, Asphalt) Testing Technician HR
* assume 8 work-hours Total:
Note: Cost of Services evaluation ranking will be based on Items 1 through 5 proposed fee
i) Hourly rate include direct expense cost (such as vehicle, phone, per diem,lodging,etc). There will be no separate pay item for these and
other incidental items
ii) Assigned work will be performed per issued Task Order. Each Task Order will be contracted based on specific scope of services for a
respective project
iii) Assigned Inspector must possess required GSWCC and other Certifications to perform required functions
iv) Assigned staff shall include GA Licensed Professional Engineer
Fee Proposal must be sealed separately and labeled on the outside of the package to clearly Indicate that it is in response
to RFP #19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality
Assurance/Quality Control and Geotechnical Inspections and Investigations.
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorize to CPB# N/A. This request is to continue funding of the current
On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical
Inspection, Field Engineering Services Consulting Agreement in the amount of $500,000.
Section 2: The following revenues are anticipated to available to the Consolidated
Government to complete the project.
500,000$
500,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# N/A
On-Call Construction Management, Construction Inspection, and
Field Engineering Services (Bid 19-179)
Funding is available in the TIA Discretionary Funds.
TIA DISCRETIONARY FUNDS
Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
07.02.2019
Augusta-Richmond County, Georgia CPB# N/A
On-Call Construction Management, Construction Inspection, and
Field Engineering Services (Bid 19-179)
CAPITAL PROJECT BUDGET
CPB AMOUNT ADDITION CPB AMOUNT
SOURCE OF FUNDS CPB REQUEST
TIA Discretionary ($500,000)($500,000)
TOTAL SOURCES: ($500,000) $0 ($500,000)
USE OF FUNDS
TIA Discretionary $500,000 $500,000
TOTAL USES: $500,000 $0 $500,000
07.02.2019
Request for Proposal
Request for Proposals will be received at this office until Friday, March 22, 2019 @ 11:00 a.m. for furnishing:
RFP Item #19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality
Assurance/Quality Control and Geotechnical Inspections and Investigations for the Augusta, GA -
Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 8, 2019 @ 5:00
P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of
contract with the successful bidder(s). A 100% performance bond and a 100% payment bond will be required for
award.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 14, 21, 28, March 7, 2019
Metro Courier February 14, 2019
OFFICIAL
VENDORS Attachment
"B"E-Verify Save
Form
Addendum
1
Fee
Proposal Original 7
Copies
CSRA TESTING & ENGINEERING
1005 EMMETT STREET, SUITE A
AUGUSTA, GA 30904
Yes 138689 Yes Yes Yes Yes Yes
NOVA ENGINEERING
3900 KENNESAW 75 PKWY
SUITE 100
KENNESSAW, GA 30144
Yes 124398 Yes Yes Yes Yes Yes
MC SQUARED INC
1275 SHILOH RD NW SUITE 2620
KENNESAW, GA 30144
Yes 228126 Yes Yes Yes Yes Yes
WOOD
2677 BUFORD HWY
ATLANTA, GA 30324
Yes 44372 Yes Yes Yes Yes Yes
ATC
1453 GREENE STREET
AUGUSTA, GA 30901
Yes 46692 Yes Yes Yes Yes Yes
GMC
1450 GREENE STREET, SUITE 505
AUGUSTA, GA 30901
Yes 425070 Yes Yes Yes Yes Yes
MATRIX ENGINEERING
3459 WRIGHTSBORO RD, SUITE B
AUGUSTA, GA 30909
Yes 46339 Yes Yes Yes Yes Yes
S & ME
1527 CRESCENT DRIVE
AUGUSTA, GA 30909
Yes 53285 Yes Yes Yes Yes Yes
EMC ENGINEERING
4424 COLUMBIA RD, SUITE B
MARTINEZ, GA 30907
Yes 324715 Yes Yes Yes Yes Yes
Total Number Specifications Mailed Out: 10
Total Number Specifications Download (Demandstar): 8
Total Electronic Notifications (Demandstar): 125
Georgia Procurement Registry: 448
Mandatory Pre-Qualifications Conference Attendees: N/A
Total Number Mailed to Local Vendors: 3
Total packages submitted: 9
Total Noncompliant: 0
RFP 19-179 On-Call Construction Material Inspection and Testing,
Construction Monitoring and Quality Assurance/Quality Control and
Geotechnical Inspections and Investigations
for Augusta, GA – Engineering Department
RFP Due: Friday, March 29, 2019 @ 11:00 a.m.
Page 1 19-179 Official Tab
CSRA TESTING &
ENGINEERING
1005 EMMETT STREET,
SUITE A
AUGUSTA, GA 30904
NOVA ENGINEERING
3900 KENNESAW 75
PKWY
SUITE 100
KENNESSAW, GA
30144
MC SQUARED INC
1275 SHILOH RD NW
SUITE 2620
KENNESAW, GA 30144
WOOD
2677 BUFORD HWY
ATLANTA, GA 30324
ATC
1453 GREENE STREET
AUGUSTA, GA 30901
GMC
1450 GREENE STREET,
SUITE 505
AUGUSTA, GA 30901
MATRIX
ENGINEERING
3459
WRIGHTSBORO
RD, SUITE B
AUGUSTA, GA
S & ME
1527 CRESCENT DRIVE
AUGUSTA, GA 30909
EMC ENGINEERING
4424 COLUMBIA RD,
SUITE B
MARTINEZ, GA 30907
CSRA TESTING &
ENGINEERING
1005 EMMETT STREET,
SUITE A
AUGUSTA, GA 30904
NOVA ENGINEERING
3900 KENNESAW 75
PKWY
SUITE 100
KENNESSAW, GA
30144
MC SQUARED INC
1275 SHILOH RD NW
SUITE 2620
KENNESAW, GA 30144
WOOD
2677 BUFORD HWY
ATLANTA, GA 30324
ATC
1453 GREENE STREET
AUGUSTA, GA 30901
GMC
1450 GREENE STREET,
SUITE 505
AUGUSTA, GA 30901
MATRIX ENGINEERING
3459 WRIGHTSBORO
RD, SUITE B
AUGUSTA, GA 30909
S & ME
1527 CRESCENT DRIVE
AUGUSTA, GA 30909
EMC ENGINEERING
4424 COLUMBIA RD,
SUITE B
MARTINEZ, GA 30907
Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5
Evaluation Criteria Ranking Points Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low)
to 5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)10 3.0 5.0 5.0 5.0 5.0 4.0 5.0 4.0 2.5 30.0 50.0 50.0 50.0 50.0 40.0 50.0 40.0 25.0
3. Organization & Approach (0-5)10 3.0 4.0 5.0 5.0 5.0 3.0 5.0 4.0 2.5 30.0 40.0 50.0 50.0 50.0 30.0 50.0 40.0 25.0
Scope of Services
1. Qualifications of key Professionals that will be assigned to
inspection and testing and other listed tasks
2. Specific relevant experience of your company (specific to soil
and material testing to local & state entities)
(0-5)30 2.3 3.8 5.0 4.0 4.3 3.5 5.0 3.0 2.3 67.5 112.5 150.0 120.0 127.5 105.0 150.0 90.0 67.5
5. Schedule of Work (0-5)5 3.0 3.0 5.0 3.0 5.0 3.0 5.0 4.0 3.0 15.0 15.0 25.0 15.0 25.0 15.0 25.0 20.0 15.0
6. References (0-5)10 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0
Within Richmond County 5 10 5 5 5 5 5 50.0 0.0 0.0 0.0 50.0 50.0 50.0 50.0 0.0
Within CSRA 5 6 5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 30.0
Within Georgia 5 4 5 5 5 0.0 20.0 20.0 20.0 0.0 0.0 0.0 0.0 0.0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
All Others 5 1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
21.25 25.75 30 27 29.25 23.5 30 25 20.25 242.5 287.5 345.0 305.0 352.5 290.0 375.0 290.0 212.5
8. Presentation by Team (0-5)10 0 0 0 0 0 0 0 0 0
9 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 0 0 0
Lowest Fees 5 10 5 0 0 0 0 0 0 50 0 0
Second 5 6 5 0 0 0 30 0 0 0 0 0
Third 5 4 5 0 0 0 0 0 20 0 0 0
Forth 5 2 5 0 0 0 0 10 0 0 0 0
Fifth 5 1 5 0 0 5 0 0 0 0 0 0
Total Phase 2 - (Total Maximum Ranking 35 -
Maximum Weighted Total Possible 125) 0 0 5 5 5 5 5 0 0 0 0 5 30 10 20 50 0 0
21.25 25.75 35 32 34.25 28.5 35 25 20.25 242.5 287.5 350.0 335.0 362.5 310.0 425.0 290.0 212.5
RFP 19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality
Assurance/Quality Control and Geotechnical Inspections and Investigations
for Augusta, GA – Engineering Department
Evaluation Meeting: Friday, May 3, 2019 @ 10:00 a.m.
Weighted Scores
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Vendors
Phase 1 Total - (Total Maximum Ranking 30 -
Maximum Weighted Total Possible 375)
Phase 1
Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted ScoresWeighted Scores
Procurement DepartmentRepresentative:_______Nancy Williams_____________________________________
Procurement Department Completion Date: ____5/3/19_________________________
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: ___Cumulative ___________________________ Date: _______5/3/19_____________________
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
Commission Meeting Agenda
8/6/2019 2:00 PM
Rocky Creek Force Main
Department:Utilities
Department:Utilities
Caption:Motion to approve Award of Bid #19-201 for the Construction
of Rocky Creek Sewer Force Main Project to Blair Construction,
Inc. in the Amount of $3,291,691.00. (Approved by
Engineering Services Committee July 30, 2019)
Background:This Project will consist of the construction of 7,170 LF of 24”
sewer force main that will allow the abandonment of the gravity
trunk sewer along Rocky Creek between Mike Padgett Highway
and Doug Bernard Parkway. This sanitary sewer force main will
mediate sewer inflow and infiltration (I/I) in the existing sewer
basin. Under separate contract, three (3) sanitary sewer pump
stations are being built that will pump through this proposed
force main.
Analysis:Alfred Benesch & Company (previously WR Toole Engineers)
and Augusta Utilities Department have reviewed the bid
submitted by Blair Construction, Inc. The bid for construction
services was deemed to be fair and reasonable by Augusta
Utilities Department.
Financial Impact:We have reviewed the bid from Blair Construction, Inc. and
found it to be reasonable. Funding in the amount of
$3,291,691.00 is available from accounts: 507043420-5425210/
81700030-5425210
Alternatives:
Recommendation:Augusta Utilities Department recommends the Commission
approve the Construction Services to Blair Construction, Inc. in
the amount of $3,291,691.00 for the Rocky Creek Sewer Force
Main Project.Cover Memo
Funds are
Available in the
Following
Accounts:
507043420-5425210/ 81700030-5425210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation to Bid
Sealed bids will be received at this office until Wednesday, April 24, 2019 @ 3:00 p.m. for furnishing:
Bid Item #19-201 Rocky Creek Sanitary Sewer Force Main for Augusta, GA – Utilities Department
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta,
GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers
exclusively from ARC. The fees for the plans and specifications which are non-refundable are $125.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning
Thursday, March 14, 2019. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to
overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the
successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable.
Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information
upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, April 5, 2019 @ 11:00 a.m. in the Procurement Department, 535 Telfair
Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Tuesday, April 9, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
No bid may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 14, 21, 28, April 4, 2019
Metro Courier March 14, 2019
Revised: 2/2/2016
OFFICIAL
VENDORS Attachment
"B"E-Verify Save Form Addendums
1-3 Bid Bond Base Bid Total Option A Total Option B Total Base Bid
+ Option A
Total Base Bid
+ Option B
Legacy Water Group
10130 Bob Wiillams
Parkway
Covington, GA
30014
Yes 798569 Yes Yes Yes $1,894,522.25 No Bid $1,419,076.00 NB $3,313,598.25 /
Non-Compliant
Blair Construction
P.O. Box 770
Evans, GA 30809 Yes 224004 Yes Yes Yes $2,578,997.00 No Bid $712,694.00 NB $3,291,691.00
Reynolds
Construction
300 East Broad St
Fairburn, GA 30213
DS Utilities, INC
1644 Holy Trinity
Church RD
Little Mountain, SC
29075
Total Number Specifications Mailed Out: 24
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-Bid Attendees: 13
Total packages submitted: 2
Total Noncompliant: 1
Bid Opening Bid Item #19-201
Rocky Creek Sanitary Sewer Force Main
for Augusta, GA-Utilities Department
Bid Date: Wednesday, May 8, 2019 @ 3:00 p.m.
Page 1 of 1
Commission Meeting Agenda
8/6/2019 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Augusta Commission held on July 17, 2019 and Special Called
Meeting held July 30, 2019.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
-t
Commission Meeting Agenda Commission Chamber -711712019
ATTENDANCE:
Present: Hons. Frantom, Mayor Pro Tem; B. Williams, Sias, Fennoy, M. Williams,
Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County
Commission. Absent: Hons. Hardie Davis, Jr., Mayor; Garrett (participates in voting by
telephone on Item 29),member of Augusta Richmond County Commission.
INVOCATION: Reverend Anthony Booker, First New Hope Baptist Church.
PLEDGE OF ALLEGIANCE TO T}IE FLAG OF THE TINITED STATES OF AMERICA.
RECOGNITION(S)
Augusta Summer Interns
A. Presentation of City of Augusta Summer Interns.
lB ItemApprovalsheet.html
Motions
Motion Motion TextType
Recognition of the Augusta
Summer Interns.
Five (5) minute time limit per delesation
DELEGATIONS
B. Mr. Moses Todd regarding Augusta Recreation and
Richmond County.
Made
By
Seconded
By
Motion
Result
Item
Action:
None
Item
Action:
None
worker safety Augusta-
B ItemApprovalsh€et.html
Motions
Motion Text
Motion Made Seconded Motion
Type By By Result
Presentation is made by Mr.
Moses Todd.
C. Mr. Brad Owens regarding Augusta Filming. (Requested by Mayor Hardie ltem
Davis, Jr.) Action:
Approved
lE Comm. asenda Item Mavor Davis Brad Owens 7.l7.l9.odf
IB ItemAoorovalsheet.html
Motions
Y:j*1" Motion Text IVIade By seconded By MotionType -'^--- -J Result
Motion to delete this
Delete item from the agenda uommlssloner uommlssloner Passes
Motion passes g-0. Sammie Sias Ben Hasan
D. Ms. Geri Sams regarding the Georgia Cancer Center (Augusta University) 2nd Item
Annual United in the Fight Against Cancer. Action:
None
IB Geri Sams.odf
le ItemApproyalsheet.html
Motions
Motion Made Seconded MotionType Motion Text By By Result
Presentation is made by Ms.
Sams.
E. Introduction of the President of the Augusta NAACP and its vision and Itemmission. Action:
None
E sKM c6s8l9o7l2ro34o.pdf
B ItemApprovalsheet.html
Motions
Motion Motion Text Made Seconded Motion
I YPe By By Result
Presentation is made by Mr. Melvin
Ivey, President of the Augusta
NAACP.
CONSENT AGENDA
(Items l-23)
PLANNING
l. Z-19-27 - A request for concurrence with the Augusta Planning Commission Item
to approve with the conditions below a petition by Linda M. Pearson Action:
requesting a change of zoning from Zone R-lC (One-family Residential) to Approved
Zone A (Agriculture) affecting property containing 0.13 acres and known as
1775 Nixon Road. Tax Map 099-1-025-00-0 DISTRICT 2 1. A
manufactured home placed on the property must be l0 years old or newer
from date of rezoning approval. 2. The site must conform to 27-7 of the
Comprehensive Zoning Ordinance or all necessary Board of Zoning Appeals
variances must be obtained before a manufactured home will be permitted on
the property.
B z-19-27.odf
E ItemAporovalsheet.html
Motions
X:.t1" Motion Text Made By seconded By MotionIYPe - ---- -r Result
Motion to approve.
Voting No: A Commissioner
Approve ;:ffi,ilii,l;;, ;,""[T:'J[' Marion passes
Williams
Motion Passes 8-1.
2. Z-19'29 - A request for concurrence with the Augusta Planning Commission Item
to approve with the conditions below a petition by Annie Ellison, on behalf Action:of Ellen Taylor, requesting a Special Exception to establish a Family Approved
Personal Care Home per Section 26-l(H) of the Comprehensive Zoning
Ordinance for Augusta, Georgia affecting property containing 0.46 acres and
known as 2342 Dorn Road. Tax Map 070-3-035-01-0 DISTRICT s l. A
staff member must live in the home or the home shall be staffed on a 7-day,
24-hour basis. 2. The home shall be limited to 6 residents total. Either 5
clients and I live-in staff or 6 clients with staff coming in shifts. 3. Any
changes in the definition of the use, nature of the clientele or increase in
numbers of occupants shall require another Special Exception. 4. The
applicant must receive and maintain a City of Augusta business license and a
license with the State of Georgia. Proof of compliance with the minimum
requirements of Chapter 111.8-62.01 of the O.C.G.A must be provided, and
the applicant must provide annual fire department inspection reports. 5. All
requirements must be met within six (6) months of approval of the Special
Exception, or the Special Exception is void. 6. If wheelchair bound persons
reside in the residence all 2010 ADA Standards for Accessible Design
requirements must be met, including but not limited to: . All doorways
must be at least 3 feet wide. At least one bathroom that permits a
wheelchair dependent person to use all bathroom facilities unimpeded.
B z-19-29.pdf
lE ItemApprovalsheet.html
Motions
Motion Motion Textr ype
Approve there is to be no
signage.
E z-19-30.odf
B ltemApprovelsheet.html
Motions
Motion Motion Textr ype
Defer Motion to refer this
item to the next
Made By Seconded By Motion
Result
Motion to approve with
a condition added that Commissioner
Motion Passes 9-0.
3. Z-19-30 A request for concurrence with the Augusta Planning Item
Commission to deny a petition by Malisa Wanjala, on behalf of Kimberly Action:
Godbee, requesting a Special Exception to establish a Family Day Care Rescheduled
Home per Section 26-l (F) of the Comprehensive Zoning Ordinance for
Augusta, Georgia affecting property containing 0.46 acres and known as
4004 Madison Lane. Tax Map 053-4-012-00-0 DISTRICT 3
Bobby
Williams
Made By
Commissioner
Ben Hasan
Commissioner
Mary Davis Passes
Seconded By Motion
Result
Commissioner Passes
Mary Davis
Commission meeting.
Motion Passes 9-0.
4. Z-lg'31 - A request for concurrence with the Augusta Planning Commission Itemto approve with the conditions below a petition by Russell Kirkland Action:
requesting a change of zoning from Zone R-lA (One-famity Residential) to Approved
Zone B-2 (General Business) to establish road acces s to 247 Camilla Avenue
affecting property containing 0.46 acres and known as 243 Camilla Avenue.
Tax Map 016-0-006-00-0 DISTRICT 7 1. The applicant must submit an
engineered plan for site plan review complying with all development
documents. 2. If the lot is to be used for additional parking, storage or any
use other than alternative access, a new development plan must be submitted
for site plan review and comply with all requirements of the zoning ordinance
and associated development documents.
B z-19-3l.pdf
lB ltemApprovalsheet.html
Motions
Motion *a!-,m Motion;------ Motion Text Made By Seconded ByI ype ---- -r Result
Motion to approve.
Approve J;}H,il,:r., commissioner commissioner
Bobby Williams' Mary Davis Marion Passes
Williams
Motion Passes 8-1.
PUBLIC SERVICES
5. Motion to amend Augusta, Georgia Code Section 3-5-86 (i) so as to specifu Item
additional safety equipment to be included on Personal Transportation Action:
Vehicles (PTVs) that operate on Augusta streets, and to waive the second Rescheduled
reading. (Approved by Public services committee July g,20lg)
E PTv ORDINANCE AMENDTTENT 2OI90618.docx
B ItemAoorovalsheet.html
Motions
|;t:" Motion Text Made By seconded By f;tjil
Defer passes
Motion to refer this Commissioner Commissioner
item to the next Mary Davis Marion
Commission meeting. Williams
Motion Passes 9-0.
6. Motion to approve awarding Poolside Inc. Bid #19-233 for Re-plastering Item
Brigham Swim Center Pool and Augusta Aquatic Center Diving Well Pool. Action:
(Approved by Public Services Committee July 9,2019) Approved
B tS-Zff Newoaoer Advertisement.docx
B t9-233 TAB.xts
IB l9-233 Department Recommendatiotr of Award.pdf
lB I9-233 Plenholders - Demandster_GA procurement.pdf
B ItemAoorovalsheet.html
Motions
X:11"' Motion Text Made By seconded By MotionIYPe - ---- -r Result
Motion to
Approve uppro*. Commissioner Commissioner
,"il;"r"sses 9-0. Bobby williams Mary Davis Passes
7. Motion to approve of the Daniel Field Airport DBE (Disadvantaged Business Item
Enterprise) Program to include Mayor Davis signing the Policy Action:
Statement. (Approved by Public Services Committee July 9,2019\ Approved
lE DBE Policv Paqe for Sisnature.pdf
lB ItemAoorovalsheet.html
Motions
Motion r,.:^_m___r f,, r h Motion- ------ Motion Text Made By Seconded Byr YPe -.---- -J Result
Motion to approve.
Approve X:*ff lilr", commissioner commissioner
Bobby williams. Mary Davis #1,1"H, Passes
Motion Passes 8-1.
ADMINISTRATIVE SERVICES
8.
Motion to approve the purchase of one Airport Marshal's vehicle in the Item
amount of $38,519.00. The Augusta Aviation Commission approved this Action:
request on May 2,2019. (Approved by Administrative Services Committee Approved
July 9, 2019)
E Airoort l\temo.odf
IE l9-l7l -Airoort Marshal Tab Sheet.xlsx
B t9-170 - 7l Advertisement to Paper.pdf
B l9-tzt oFrlcmt- tln-sgmt.oor
IB l9-l7l Department Recommendati
B Mail List and Demendstar Planholders.odf
[B Georpia Procurement Repistrv Vendor Summarv'odf
lB ItemAnprovalsheet.html
Motions
Yili"' Motion Text Made By Seconded By Motion
Type Result
Motion to approve' commissioner commissionerApprove Mr. Clarke out. ;*:,:;;:^ ^ ;:;;;;,,:*" Passes
Motion passes g-0. Sammie Sias Bobby williams
9. Motion to approve request for replacement of one Ford F250 Utility Body Item
truck for Recreation Trees and Landscape Division for $34,400 using capital Action:
outlay.(Approved by Administrative Services Committee July 9,2019) Approved
lB Eval - 994475 - Rec-Tl.odf
B Tab Sheet -19-203 Rec-T L Tab Sheet.xlsx
B l9-203 Advertiscment to Paper.docx
B r9-203 TAB.pdf
lB l9-203_Recommendatio-of-Awerd.pdf
lB l9-262 Planholders - Demenstaar - GA Procurment Resistrv.pdf
B ltemAoorovatsheet.html
Motions
MotionType rvrouon Text Made By Seconded By Ht.:il
Commissioner Commissioner Passes
Bobby Williams Dennis Williams
Approve
Motion to
approve.
Motion passes 9-0.
l0' Motion to approve Tax Commissioner's office requests to purchase of onesilver XLT 4WD Ford Explorer via bid #l 9-215 in the amount of $34,712.00- Allan Vigil Ford. (Approved by Administrative Services CommitteeJuly 9, 2019)
Item
Action:
Approved
IE ItemAoorovalsheet.html
Motions
fotion Motion Textrype
Motion to approve.
Approve Mr. D. Williams out. Commissioner Commissioner
Motion passes g-0. Bobby williams Mary Davis Passes
11' Motion to approYe request to replace one Ford F250 Utility Body truck for ItemUtilities Facilities Maintenance Division at a cost of $38,76d usin! the GMA Action:lease program. (Approved by Administrative Services Commitiee July 9, Approved2019\
IE tg-zts - TC Trh Shcorndr
lB 19-215 Advertisement to peper.pdf
E tg-zts tag.oor
lB Recommendafion Letter from Deoartment.ndf
E Mail_List and Demandstar planholders.pdf
lB Georgia Procurement Registrv Vendor Summarv^nrtf
E f,val_- 203185 --Utit-FM.ndf
IB l9-20J- Util-FM Tab sheetxlsx
B ItemAnorovalsheet.html
Motions
Y:li"' Morion rexrr ype
Motion to
Approve approve.
Motion Passes 9-0.
Made By Seconded By Motion
Result
Made By
Commissioner
Bobby Williams
Commissioner
Mary Davis Passes
Seconded By Motion
Result
12. Motion to approve the award of contract to construct the Augusta 911 Item
Center Addition and Renovations to Contract Management, Inc. (CMI) of Action:
Augusta in the amount of $866,528.00. Bid Item 19-181. (Approved by Approved
Administrative Services Committee July 9, 2019)
lB I 9-l 8 l-ITB_to-Paper,pdf
B r9-t8t r.q,g.oar
B t9-l8t N.tpe.oot
E l9-l8l Dept Recommendation of Award.pdf
E N{ail List and Demandstar Planholders.odf
lB Georsia Procurement Registn' Vendor Summarv.pdf
lB Comolirnce lnformation.odf
lB ItemAonrovalsheet.html
Motions
Motion Motion:*""" Motion Text Made By Seconded ByType Result
Motion to approve.
Mr. Clarke votes No.
Mr. Sias out. Commissioner
Approve I;;l,H,Ii;,.. "d,l,lL, ;";TiJl;"" Passes
John Clarke.
Motion Passes 7-1.
13. Motion to approve Housing and Community Development Department's Item
(HCD's) request to provide funding to Sand Hills Urban Development for Action:
the development of three (3) single family affordable housing units for low to Approved
moderate income families. (Approved by Administrative Services
Committee July 9, 2019')
E SHUD-{321 Creekview Drive.pdf
IE SHUD-2565 Dover Streer.pdf
lH SHt.iD-2525 Dover Street.pdf
E ItemAoorovalSheet,html
Motions
fr'J:"' Motion Text Made By seconded By N."Jil
Approve Motion to approve. Commissioner Commissioner passes
Voting No: Mary Davis MarionCommissioner Williams
Bobby Williams.
Motion Passes 8- l.
PUBLIC SAFETY
14. Motion to approve the Augusta Fire Department's fund balance as the Item
funding source of fire suppression holiday compensation for the July 4,21lg Action:
holiday extension through July 5, 2019 for all employees that was approved Approved
by commission at the June 27, 2ol9 commission Meeting.(Approved by
Public Safety Committee July g,Z0lg)
B ltemApprovalsheet.html
Motions
Motion Motion Textr ype
Motion to approve.
Voting No: ^ Commissioner
Approve Commissioner Lommlssloner Marion
Bobby Williams. vrary L'avls Williams
Motion Passes 8-1.
Made By Seconded By Motion
Result
Passes
15. Motion to approve and award the Inmate Food Services for the Richmond Item
County Sheriffs Office to Aramark Correctional Servicesfor the effective Action:
date of August 1, 2019. RFP 19-199 (Approved by Administrative Approved
Services Committee July 9,2019)
B Augusta Countv-GA-ACS-Food-20l9.odf
E l9-199 Advertisement to paper REVISED.pdf
E 19-I99 oFFICIAL-TAB.Ddf
lE l9-199 Cumulative.pdf
IE Recommendation_Letter_from_Deoartment.ndf
E Process Resardins RFPs.ndf
E lg-rgg upp.oor
E Mail List end Demandstar planholders.pdf
E Georgia Procurement Resistrv Vendor Summarv.odf
B ItemAoorovalshret.html
Motions
Motion r: 1! '- Motion- ------ Motion Text Made By Seconded By'l'YPe "--- -J Result
Motion to approve.
^ Mr. Sias and Mr. Commissioner CommissionerApprove clarke out. Bobby williams Ben Hasan Passes
Motion Passes 7-0.
ENGINEERING SERVICES
16. Motion to approve addressing the funding for tree assessment/removal Item
process during the upcoming budget process. (Approved by the Action:
Engineering Services Committee July 9,2019) Approved
B Comm. Nlary Davis Agenda ltem Tree Inl'entory.pdf
B ItemApprovalshert,html
Motions
|';J:" Motion rext Made By seconded By f."rlil
Motion to approve.
Voting No: Commissioner
Approve Commissioner uommlssloner
Bobby Williams' Mary Davis Marion Passes
Williams
Motion Passes 8-1.
17. Motion to approve award ofBid Item 19-127 for Rocky Creek Pumping Item
Station Power House to Border States Industries at a total cost of Action:
$367,675.00. (Approved by Engineering Services Committee July 9, Approved
20te)
E 19-127- Recommendation and Bid Tab Rockv Creek powerhouse.odf
lB l9-127_Invitetion to_Bid.docx
E 19-127 NtpB.pdf
Et t9-127_TaB.xts
E 19-127-Deoartment Recommendation of Award.docx
B l9-12? Planholders - Demandstar - GA procurment.pdf
[E ItemApprovalsheet.html
Motions
Motion Motion Text Made By Seconded By MotionType Result
Motion to approve.
Approve Mr. Sias out. commissioner commissioner
Motion passes g-0. Ben Hasan Mary Davis Passes
18. Motion to approve Change Order to Bid #14-134 East Augusta Roadway & Item
Drainage Project - Marion Homes for the repair and replacement of Sanitary Action:
Sewer Mains to Blair Construction, Inc. in the amount of $280,546.00. Approved
(Approved by Engineering Services Committee July 9,2019)
B AED 2018-003 Cost Proposal.xlsx
[B AED 2018-00J Sener \etwork Exhibit.pdf
E ItemApprovalsheet,html
Motions
Y:j1" Motion Text Made By seconded By Motion
f YPe - ----- -J -----'--- -r Result
Motion to approve.
Voting No: Commissioner
Approve Commissioner uommlssloner
Bobby williams. Mary Davis $?,1":L, Passes
Motion Passes 8-1.
19. Motion to approve proposal from Johnson, Laschober & Associates, P.C. to Item
provide supplemental engineering services for the Utilities Department's Fort Action:
Gordon Cyber CoE Campus Utilities phased projects in the amount of Approved
$200,500.(Approved by Engineering Services Committee July 9,2019)
B FG Cvber CoE Camous Utilities Suoolemental Services - vicinitv Mao.odf
IE FG Cvber CoE Cemous litilities Sunnlemenfal Seruicps- Cnrrenf Po nrtf
E FG Cvber CoE Camous Utilities Suonlemental Services- prooosel.odf
B ItemAoprovalsheet.html
Motions
f#:" Motion rext Made By seconded By fJjil
Approve Motion to approve. commissioner commissioner passes
Mr. Sias out. Bobby Williams Mary Davis
Motion Passes 8-0.
Motion to approve the installation of nineteen streetlights on Old McDuffie Item
Road. This is also to approve a new lighting tax district for all lots Action:
associated with the above road. Funding is available in the Street Lighting Approved
budget account #27 60416 I 0-53 12310. (Approved by Engineering Services
Committee July 9,2019)
21. Motion to approve the installation of fourteen streetlights on Phinizy Road. Item
This is also to approve a new lighting tax district for all lots associated with Action:
the above road. Funding is available in the Street Lighting budget account Approved
#276041610-53123l0.(Approved by Engineering Services Committee
July 9, 2019)
B ltemAoorovalsheet.html
Motions
Motion- ------ Motion Text'l'ype
Motion to approve.
Approve Mr. Sias out.
Motion Passes 8-0.
E ItemAonrovalsheet.html
Motions
Motion:------ Motion Text'r'ype
Motion to approve.
Approve Mr. Sias out.
Motion Passes 8-0.
MotionSeconded BY Resurt
Commissioner Commissioner
Mary Davis B;; il; -- Passes
Made By
Made By MotionSeconded BY Resurt
Commissioner Commissioner
Mary Davis ;;; il; Passes
PETITIONS AND COMMUNICATIONS
22. Motion to approve the minutes of the regular meeting of the Augusta Item
Commission held on June 27,2019 and Special Called Meeting held July 9, Action:
2019. Approved
E Resular Comnrission Meeting June 27 20l9.odf
B Called Commission Meetinq Julr, 9 20lg.pdf
{El ItemAoorovalsheet. html
Motions
Motion Motion- ----- Motion Text Made By Seconded By'l'ype - ---- -J ----"--- -r Result
Motion to approve.
Voting No: t\ ^ __ , , _ _, - .- - ,. CommissionerCommissionerApprove Commissioner .-,_ - -:--':"-^ Marion Passes
Bobby williams. Mary Davis williams
Motion Passes 8-1.
APPOINTMENT(S)
23. Motion to approve the reappointment of Richard Isdell to the Augusta Canal Item
Authority representing District 7. Action:
Approved
E l\{avor Pro Tem Frantom Isdell rppt..pdf
lE ItemApprovalsheet.html
Motions
Motion rr-r! m Motion;------ Motion Text Made By Seconded Byt YPe ''---- -r Result
Motion to approve.
Approve }3lri3,ili;r., commissioner commissioner
Bobby williams' Mary Davis Marion Passes
Williams
Motion Passes 8-1.
****END CONSENT AGENDA****
AUGUSTA COMMISSION
7n7t2019
AUGUSTA COMMISSION
REGULAR AGENDA
7lt7 t20t9
(Items 24-34)
PUBLIC SERVICES
24.
Receive an update from the Augusta-Richmond County Coliseum Authority ltem
regarding status on the proposal for the new James Brown Arena. (Deferred Action:
from the June 27,2019 Commission Meeting) Approved
Motionseconded BY Resurt
Motion to approve
^ receiving this item as Commissioner CommissionerApprove irro.*utior. Ben Hasan Mary Davis Passes
Motion Passes 9-0.
25. Discuss the removal of the term expired members of the Augusta-fuchmond Item
County Coliseum Authority. (Requested by Commissioner Marion Action:Williams) epproved
B It€mApprovalsheet.html
Motions
Motion- ----- Motion Text'l'ype
B AnC Coliseum Authorifv l.ndf
Made By
Made By MotionSeconded By Resutt
Motion to approve
^ --_^--^ receiving this item as Commissioner CommissionerApprove information. John clarke Mary Davis Passes
Motion Passes 9-0.
ADMINISTRATIVE SERVICES
26. Augusta University local and minority business participation. (Requested by Item
Commissioner Marion Williams) .tction:
Approved
B I te m.4,oorov alsheet.htm I
Motions
Motion Motion Textr ype
E ltemAoorovalsheet.html
Motions
Motion Motion Textr ype
MotionSeconded BY ResurtMade By
Approve Motion to approve Commissioner Commissioner Passes
receiving this item as Marion Mary Davisinformation. Williams
Motion Passes 9-0.
27. Discuss and amend 2019 Commission Calendar. (Requested by Mayor Item
Hardie Davis, Jr.) Action:
Rescheduled
E Mavor Davis Agenda item Comm. Calendar 7.l7.l9.odf
IB ltemAonrovalsheet.html
Motions
Motion Motion TextI ype
Motion to refer this
item to the next
Commission
Defer T:,:il!tn",
Commissioner
Bobby Williams.
Motion Passes 8-1.
Made By Seconded By Motion
Result
28. Discuss and adopt Commission Calendar for 2020. (Requested by Mayor Item
Hardie Davis) Action:
Rescheduled
Commissioner
Mary Davis
Commissioner
Marion
Williams
Passes
Motion
Result
IB Nlavor Davis Asenda item Cnmm Cnlcndrr 7 17 Ia ndr
IB ItemAnprovalsheet.html
Motions
Motion Motion TextI vne
Motion to refer this
item to the next
Commission
^ meetineDefbr v"iirgi"'
Commissioner
Bobby Williams.
Motion Passes 8-1.
Made By Seconded By
Commissioner
Mary Davis
Commissioner
Marion
Williams
Passes
PUBLIC SAFETY
29. Discuss Memorandum of Understanding (MOU) between Augusta, GA and ltem
Gold Cross for ambulance service in Richmond Counfy (Requested by Action:
Commissioner Marion Williams) Approved
B IIIOU Draft Gold Cross 07.17.l9.doc.pdf
E ltemAoorovalsheet.html
Motions
Motion Motion;----'- Motion Text Made By Seconded By'I'ype Result
Motion to approve.
Voting No:
Commissioner
William Fennoy,Commissioner Commissioner Commissioner
Approve Ben Hasan, Bobby Marion PassesCommissioner Williams Williams
Sammie Sias,
Commissioner
Dennis Williams.
Motion Passes 6-4.
30. Motion to approve the award of RFP 19-191 Janitorial Services for Augusta Item
Fire Department Administration Office to Immaculate Facilities Group, LLC Action:
and to authorize the Mayor to execute the appropriate documents. (Deferred Approved
from the June 27 Commission meeting)
lE Aqenda Info 7.16.19 Nttq. - l9-l9l Janitorial - Fire Department 7.l6.l9.pdf
B ItemApprovalSheet.html
Motions
Motion MotionType Motion Text Made By Seconded By iil;i;
Motion to
^pprove approve. ::1i':'j1"" ::*Tl::l:T' _ passes
Motion passes 9_0. Su-*ie Sias Dennis Williams
31.
Motion to approve Amendment to the Inmates Food Services Contract with Item
Trinity Food Services Group, Inc.. for Richmond County Correctional Action:
Institution. Approved
E SKMBT 36319062717210.pdf
E ItemAoorovalsheet.html
Motions
X:jtl" Motion Text vlade By Seconded By Motion'I'ype ''---- -'t --------- -J Result
Motion to Commissioner CommissionerApprove approve. ;_:,:;;^-:-- ;^_-;^;;;;;;^-^^ Passes
Motion passes 9-0. su-tie sias Dennis williams
FINANCE
32. Discuss additional funding request(s) for the Marshal's Office. (Requested ltem
by Commissioner Marion Williams) Action:
Approved
E ItemAoorovalsheet.html
Motions
*j1'" Motion Text Made By Motion
I YPe ----- -'t Result
Motion to approve
receiving this item asinformation. Commissioner Commissioner
Approve Voting No: Bobby Dennis PassesCommissioner Williams Williams
Marion Williams.
Motion Passes 8- 1.
33. Audit presentation from Mauldin & Jenkins. Item
Action:
Approved
E ltemAoprovalsheet.html
Motions
X:11" Motion Text Made By seconded By Motion
I YPe -'---- -r Result
Approve Motion to approve Commissioner Commissioner Passes
receiving this item as Ben Hasan Marioninformation. Williams
Motion Passes 9-0.
ENGINEERING SERVICES
34. Discuss/approve the placement of a monument in honor of Dr. Martin Luther Item
King, Jr. (Requested by Commissioner Bill Fennoy) Action:
Approved
lB Policv Monument Historical Marker.ndf
[B Historical Merker in honor of I)r- Mrrfin f .. Kino- -Ir ndf
E sxu cosatgoztzroszo.oot
lB ltemAnnrovalsheet.html
Motions
X:l:' Motion Text Made By seconded By Motion
f YPe - ----- -r --------- -r Result
Motion to approve the
location of Tenth and
Broad Streets and have
^ continued discussion Commissioner CommissionerApprove regarding the park with Mary Davis Sammie Sias Passes
the Engineering
Department.
Motion Passes 9-0.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
35. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
Item
Action:
None
www.ausustasa.sov
CALLED MEETING COMMISSION CHAMBER
July 30, 2019
Augusta Richmond County Commission convened at I l:00 a.m., Tuesday, July 30,2}lg,
the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D.
Williams, Hasan and Clarke, members of Augusta Richmond County Commission.
Mr. Mayor: All right, we're going to call this meeting to order and Madam Clerk, there is
one item on the special called meeting agenda. Why don't we go ahead and dispose ofthat matter.
I think we can deal with that.
3. Motion to approve the reappointment of Daniel R. Dunlaprg-l-l Director, to the East
Central Georgia EMS Council effective immediately and ending Jane2022.
Mr. Hasan: Motion to approve.
Mr. Garrett: Second.
Mr. Mayor: All right, I've got a motion and a second. Voting. We'll talk about it later.
Mr. Hasan: All right.
Ms. Davis, Mr. Sias and Mr. Clarke out.
Motion carries 7-0.
Mr. Mayor: All right, the Chair recognizes Attomey Brown.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. Brown: We would request a motion to go into an execution session for discussion
of personnel, pending or potential litigation, and real estate.
Mr. Mayor: The Chair recognizes the commissioner from the Sft.
Mr. Fennoy: So move.
Mr. Frantom: Second.
Mr. Mayor: I love it, I love it.
Mr. Hasan: Only in America.
The Clerk: That's right and we've got the flag to prove it, Commissioner. Only in America
we've got our flag to prove it.
Mr. Mayor: Voting.
Ms. Davis, Mr. Sias and Mr. Clarke out.
Motion carries 7-0.
IEXECUTTVE SESSTON]
Mr. Mayor: We'll call this meeting back to order. All right, the Chair recognizes
Attorney Brown.
2. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. Brown: Legal would request a motion to close the executive session.
Mr. D. Wiltiams: So move.
Ms. Davis: Second.
Mr. Mayor: A motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: The Chair recognizes Attorney Brown.
Mr. Brown: We would request a motion to approve the hiring of Mark Mahall as
Director of Environmental Services at an annual compensation salary of $102,288 with a
vehicle allowance of $500 per month and with an allowance for actual moving expenses not
to exceed $101000 pursuant to procedures provided for and in accordance with the provisions
of Augusta, Georgia PPPM.
Mr. Hasan: Motion to approve
Mr. D. Williams: Second.
Mr. Mayor: We've got a motion and a second. All right, suspend.
Mr. Brown: with the commencement date being September gr20lg,
Mr. Mayor: okay, we've got a motion and a second of the same. Voting.
Motion carries 10-0.
Mr. Mayor: The Chair recognizes Attorney Brown.
Mr. Brown: We would request a motion to approve the voluntary separation
agreement and release of claims regardingthe acceptance of the resignation of Shawn Brooks
effective close of business June 27r 2019 and to provide severance through a lump sum
payment equivalent to a gross income of $301449.88 from June 28,2019 through October 28,
2019.
Mr. M. Williams: So move.
Ms. Davis: Second.
Mr. Mayor: A motion and a second. Voting.
Motion carries 10-0.
Mr. Mayor: The Chair recognizes Attorney Brown.
Mr. Brown: The Commission has requested the following four motions. A motion
that the Department of Family & Children Services to be contacted today regarding the
alleged child abuse at the Jamestown Community Center. Motion 2. That the Georgia
Bureau of Investigation (GBI) to be contacted to begin an investigation of the allegations that
were presented to the Augusta, Georgia Commission regarding activities and charges
regarding the Jamestown Community Center made by Willa Hilton. 3. Effective
immediately for Commissioner Sammie Sias and Ms. Willa Hilton to be removed from the
Aviation Authority as a result of the allegations as presented. 4. Effective immediately for
Commissioner Sammie Sias to be removed from the operations, management and
maintenance of Jamestown Community Center while the investigation is conducted and
completed.
Mr. B. Williams: So move.
Mr. Garrett: Second.
Mr. Mayor: Voting.
Mr. Fennoy and Mr. D. Williams vote No.
Mr. Sias abstains.
Motion carries 7-2-1.
Mr. Mayor: Attorney Brown.
Mr. Brown: There are no other motions.
Mr. Mayor: Okay, the Commission will stand at ease for five minutes and we will
convene outside and in front of the Lee Beard Chamber for a press statement.
IRECESSI
Mr. Mayor: Attorney Brown, is there any additional business before us?
Mr. Brown: No, sir.
Mr. Mayor: Madam Clerk?
The Clerk: No, sir.
Mr. Mayor: At this time we'll convene our committee meeting.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on luty
30,2019.
Clerk of Commission
Commission Meeting Agenda
8/6/2019 2:00 PM
Massage Operator's License
Department:Planning & Development
Department:Planning & Development
Caption:Discussion: A request by Chao Tang for a Massage Operator's
License to used in connection with H Massage located at 1944
Walton Way. District 1. District 9. (No recommendation from
Public Services Committee July 10, 2019)
Background:This is a New Location
Analysis:The applicant meets the requirements of the City of Augusta's
Ordinance that regulates Massage Therapy.
Financial Impact:The applicant will pay a fee of $155.00 for a Massage Operator's
License and a fee based on gross revenue reported.
Alternatives:
Recommendation:The Planning & Development approved the application subject
to additional information not contradicting applicant’s
statements. The Sheriff’s Office approved the application subject
to additional information not contradicting applicant’s
statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Amend 2019 Commission Calendar
Department:
Department:
Caption:Discuss and amend 2019 Commission Calendar. (Requested by
Mayor Hardie Davis, Jr. - referred from July 17
Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
Ms. Bonner:
Mayor Hardie Davis, Jr.
Thursday, July 1L, 201-9 8:45 AM
Lena Bonner
Marcus Campbell; Latisha McMillan; Commissioner Sean Frantom;Wayne Brown
Agenda items
Good morning. Please add the following items to the full Commission agenda for next week.
1. Discuss and adopt Commission Calendar for 2020.
2. Discuss and amend 2019 Commission Calendar.
Thank you,
Hardie Davis, Jr.
Mayor City of Augusta Georgia
Mavordavis@auq ustaoa. gov
706.821.1831 office
Get Outlook for Android
a rd$ult oi ths o-rnaiJ transmissiou. ti veritici.ilion is requirerJ. plearie rL,q*ei;t a irairi copy vilrsion.
A.L:D.'104.'1
Commission Meeting Agenda
8/6/2019 2:00 PM
Discuss and adopt Commission Calendar for 2020.
Department:
Department:
Caption:Discuss and adopt Commission Calendar for 2020. (Requested
by Mayor Hardie Davis - referred from July 17 Commission
meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
Ms. Bonner:
Mayor Hardie Davis, Jr.
Thursday, July 1L, 201-9 8:45 AM
Lena Bonner
Marcus Campbell; Latisha McMillan; Commissioner Sean Frantom;Wayne Brown
Agenda items
Good morning. Please add the following items to the full Commission agenda for next week.
1. Discuss and adopt Commission Calendar for 2020.
2. Discuss and amend 2019 Commission Calendar.
Thank you,
Hardie Davis, Jr.
Mayor City of Augusta Georgia
Mavordavis@auq ustaoa. gov
706.821.1831 office
Get Outlook for Android
a rd$ult oi ths o-rnaiJ transmissiou. ti veritici.ilion is requirerJ. plearie rL,q*ei;t a irairi copy vilrsion.
A.L:D.'104.'1
Commission Meeting Agenda
8/6/2019 2:00 PM
Depot Project
Department:
Department:
Caption:Depot Project. (Requested by Commissioner Ben Hasan)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Lena Bonner
From:
Sent:
To:
Subject:
Commissioner Ben Hasan
Tuesday, July 23,2019 4:47 PM
Lena Bonner
Fwd: [EXTERNAL] Re: Depot
Get Outlook for iOS
From: Bob Young <mayoryoung@comcast.net>
Sent: Tuesday, July 23,2OL9 4:06:35 PM
To: Commissioner Ben Hasan <BHasan@a ugustaga.gov>
Subject: [EXTERNAL] Re: Depot
Commissioner,
Per our telecom, I doubt you personally have all of the answers to the questions I asked, so please feel free to
forward to appropriate staff.
A couple of other questions come to mind:
What other incentives are being offered to the developer at the expense of the City of Augusta and its
enterprises, such as infrastructure improvements, etc. And, if any, the market value of each.
What incentives are being offered to the developer that are not available to other businesses already located in
and invested in the City of Augusta?
I would also like to know what entities other than the City of Augusta will receive any consideration or
financial incentive for participating in this project (other than the general contractor, architect, etc). If any, what
specific arrangements are anticipated and the value of each.
Thank you, Commissioner Hasan.
Bob Young
mayoryoung@comcast.net
7o6-825-rou
BobYoungBooks.com
On Jul 20,2019, at 5:37 PM, Bob Young <m4yor.young@comcast wrote:
Ben, a couple of questions.
Who gets the income from the city funded parking deck? Who manages it and is responsible for on-going
maintenance?
I understand that the city can legally designate only a rather small percentage of publicly-funded parking to a
single entity. Is that the case with this project?
What experience/history does the DDA and it staff have in developing multi-million dollar projects? Why does
DDA feel qualified to pass judgement on the financial soundness of this project?
What percentage of the housing is targeted to working families, or is this a continuation of the gentrification of
downtown rental property?
Does the city derive any income from the riverfront property itself through sale or lease, and if so, who gets the
income? If not, why not; that is real estate that has substantial value.
My gut tells me that your subsidy is going to be much higher than $l4M - a lot higher.
Just curious.
Bob Young
BobYoungBooks.com
Sent from my iPhone
INOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT
CLICK on links, open attachments or respond to requests for information unless you are sure the content is
safe.l
i:1 reliilli {)f t}'re e.-r'naii transnlission. lf veriiication is required, please request a har-c! copy versiolr.
Commission Meeting Agenda
8/6/2019 2:00 PM
Redemption Church
Department:
Department:
Caption:Consider a request from Mr. Wes Childers on behalf of
Redemption Church for a refund of property taxes paid for 2015
(Bill #759185). (No recommendation from Finance
Committee July 30, 2019)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
AGENDA ITEM REQUEST FORM
Commission/Committee: (Please check one)
Commission
Public Services Committee
Administrative Services Committee
Engineering Services Committeex Finance Committee
Public Safety Committee
Contact Information for Individual/Presenter Making the Request:
Name: Wes Childers on behalf of Redemption Church
Addfess: 930 Broad Street, Auousta, GA 30901
Telephone Number: 706-stt-474s
Fax Number: N/A
E-Mail Address: wes@redemptionchurchga.com
Caption/Topic of Discussion to be placed on the Agenda:
Redemption church would like to request a refund for propertv taxes paid for 2015 (Bill # 759185.)
This tax billwas generated before an exemption was granted the followinq year.
Please send this request form to the following address:
Ms. Lena J. Bonner Telephone Number: 70G-821-[BZ0
Clerk of Commission Fax Number: 706-821-1838
Room 806 Municipal Building E-Mail Address: Ibonner@augustaga.gov
530 Greene Street
Augusta, GA 30911
Requests may be faxed, e-mailed or delivered in person and must be received in the
Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission or
Committee meeting of the following week. A five-minute time limit will be allowed for
presentations.
Commission meetings are held on the first and third Tuesdays of each month at 2:00 p.m.
Committee meetings are held on the second and last Mondays of each month from 12:30
to 3:30 p.m.
Commission Meeting Agenda
8/6/2019 2:00 PM
Village at Riverwatch Commercial Development Road System
Department:
Department:
Caption:Discuss Village at Riverwatch Commercial Development Road
System and Consider request from Jorden Trotter Commercial
Real Estate accepting Private Segment of Cabela Drive (432LF)
and River Shoals Parkway (150LF) and associated
Improvements within its Right-of-Way into Augusta, Georgia
Public Roadway System. (No recommendation from
Engineering Services Committee July 30, 2019)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Commission Meeting Agenda
8/6/2019 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo